Barstow City Council
July 21, 2026

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i. First Level of Review.

The grievant shall present the formal grievance in writing to their supervisor or to the immediate supervisor of the member who is the subject of the grievance being filed. The formal written grievance must be presented within fifteen (15) days from the alleged occurrence of the violation. The written grievance shall contain the following information:

1. Name of grievant and job title;

2. Department / Division;

3. Clear and concise statement of the nature of the grievance including the circumstances and dates involved;

4. The specific provision(s) of this Agreement, the City’s Personnel Rules, or City policy alleged to have been violated;

5. Requested remedy;

6. Name of the grievant’s representative, if any;

7. Date and signature of the grievant.

The supervisor shall render a decision and comments in writing and return them to the grievant within fifteen (15) days after receiving the written grievance. If the grievant does not agree with their supervisor’s decision or if no answer has been received within the specified time period, the grievant shall present the grievance in writing to the Department Head or the Department Head’s designee within fifteen (15) days of the date the supervisor’s decision is rendered or should have been rendered pursuant to the specified time period.
ii. Second Level – Department Review.

The Department Head or designee shall discuss, upon request, the grievance with the grievant, the grievant’s representative, if any, and with other appropriate persons. The Department Head or designee shall render their decision and comments in writing and return them to the grievant within fifteen (15) days after receiving the formal written grievance or after the meeting with the grievant, whichever is later. If the grievant does not agree with the decision reached or if no answer has been received within the specified time period, the grievant may appeal the formal grievance to the next level of the grievance procedure. In order to do so, the grievant must submit the grievance to the Personnel Officer, along with a written request that the grievance be considered at the Third Level, within fifteen (15) days of the date the Department Head’s decision is rendered, or should have been rendered, pursuant to the specified time period.
iii. Third Level – Advisory Arbitration.

To activate advisory arbitration, the grievant must, within time period specified above, present the grievance in writing to the Personnel Officer for further processing. Failure of the grievant to take this action will constitute a waiver and bar to further processing of the grievance.

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1. The scope of advisory arbitration of grievances shall be limited to discharges, demotions, or reduction in pay, or suspensions of three (3) days or more without pay. The grievant may waive the right to go to advisory arbitration and instead go directly to the Fourth Level (City Manager). All other grievances shall bypass the third level of the grievance procedures and advance to the Fourth Level.

2. The Personnel Officer and the grievant shall request a list of five arbitrators from the California State Mediation and Conciliation Service.
a. By mutual agreement of the grievant and the City, advisory arbitration may be waived. In such case, the grievance shall be reviewed by City Manager in accordance with the
procedures outlined in Level 4.

3. An arbitrator shall be selected by the following procedure:
a. The grievant and / or a representative of the grievant, along with the City’s representative, shall select the arbitrator from the California State Conciliation Service list by eliminating names until one name remains. The one remaining name shall be the arbitrator. All grievances reaching the arbitration level shall be numbered consecutively for the current fiscal year.

The odd-numbered grievances will give the grievant first elimination; the even-numbered grievances will give the City first elimination.
b. Once the arbitrator has been selected, hearings shall commence at the convenience of the arbitrator. The technical rules of evidence shall not apply during the arbitration hearing. c. The arbitrator shall be strictly bound by the time limits set forth in the grievance procedure and shall not entertain any
grievance in which the grievant has not adhered to such time limits.
d. Association members called as witnesses shall be scheduled to be released from duty to testify at the hearings. The parties recognize that due to the essential nature of the services performed by the members, scheduling of time for each
member to testify at arbitration shall be in such a manner so that normal operations are not disrupted.
e. The jurisdiction of the arbitrator shall be confined to a determination of the facts and the interpretation of the provisions of the Memorandum of Understanding and / or the Personnel Rules and Regulations. The arbitrator will have no power to add to, subtract from, or modify the terms of any Agreement or the written policies, rules, regulations and procedures of the employer.

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f. Within thirty (30) days after the conclusion of the hearing, the arbitrator shall render an advisory decision in writing to the parties (including the City Manager).
g. The arbitrator’s fees and expenses shall be paid by the City.

All other costs shall be borne by the party incurring such expenses.
iv. Fourth Level – City Manager.

If the grievance is submitted to the City Manager for review and settlement, the Personnel Officer, in non-arbitrable cases, may elect the methods they consider appropriate for the study of the issues and shall render a written decision to the parties within fifteen (15) days. Notwithstanding the above, upon the grievant’s request, the matter shall be submitted to mediation prior to the Personnel Officer’s determination.

1. For all cases involving advisory arbitration recommendations, the Personnel Officer shall review the entire matter within fifteen (15) days after receipt of arbitrator’s recommendations and render a decision.

2. The City Manager may amend, modify, or revoke the recommendation of the arbitrator. This includes, but is not limited to, the City Manager’s right to reduce or increase the degree and type of discipline imposed.

In all cases, the decision of the City Manager shall be final and binding. c. General Provisions
i. The grievant is entitled to representation of their choice at any point in the grievance procedure.
ii. Failure by the grievant to meet any of the specified timelines shall constitute a withdrawal and waiver of the grievance. Failure by the City to meet any of the specified timelines shall entitle the grievant to appeal to the next level of review.
iii. Since it is important that grievances be processed as rapidly as possible, the number of days indicated at each level shall be considered as maximum, and every effort should be made to expedite the process. If the last day of the specified time period falls on the weekend or a City observed holiday, it shall be moved to the next working day. Otherwise, the time specified may be extended only by mutual written consent.
iv. Probationary employees may not grieve a rejection from probation. v. Association members shall be assured freedom from reprisal for using the grievance procedures.
vi. The Personnel Office shall act as a central repository for all grievance records. vii. Any decision or finding involving an unbudgeted expenditure must be submitted to the City Council for ratification before that decision can become final and binding.
viii. Failure on the part of an Association member or their representative to appear in any case before an arbitrator without good cause shall result in forfeiture of

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the case and responsibility for payment for all associated costs by the member.

Article 23 – Full Agreement
The City and the Association concur that this Agreement constitutes the entire contract between them governing wages, hours and conditions of employment of those employees in the bargaining unit during the term thereof and settles all demands and issues on all matters subject to the meet and confer process.

Accordingly, both the City and the Association do hereby waive the right during the term of this Agreement to demand negotiation upon any subject matter, whether or not such subject matter has or has not been raised or discussed by either party during negotiations leading to the execution of this Agreement, except for the following provisions:
▪ Any item, provision, or subject that both the City and Association jointly agree to reopen for discussion.

Article 24 – Severability
It is agreed that in the event a court order renders any Article of this Agreement null and void, said ruling shall negate only the applicable Article and the balance of the Agreement shall stand as written and remain in full force and effect for the duration of its term.

Article 25 – Agreement Effective Upon Approval by Both Parties This Agreement shall be effective once approved by the Barstow City Council and upon ratification and approval by a majority of the employees represented by the Association.

Article 26 – Term of Agreement
This Agreement shall take effect on July 1, 2026, and shall remain in full force and effect until June 30, 2027.

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SECTION 2 – SALARIES AND OTHER PAY
Article 27 – General Wages
Effective July 1, 2026, all Association members shall receive a four percent (4%) COLA base salary increase.

Effective March 1, 2027, all Association members shall receive an additional two percent (2%) base salary increase in lieu of the Performance Bonus for the term of this contract.

If City receives $25M in Permit and Development Fees revenue between July 1, 2026, and June 30, 2027, all Association members shall receive an additional four percent (4%) base salary increase effective the first full pay period following the City’s receipt of at least $25 million in Permit and Development fees.

If the $25M is not received prior to June 30, 2027, the City will agree to Meet and Confer regarding the four percent (4%).

These increases will apply only to Association members who are employed as of the date of ratification.

Article 28 – Performance merit increases & Evaluations
Performance Merit Increase: Association members who have not reached the top step of their salary range or are y-rated, shall be eligible annually to receive a five percent (5%) merit increase to their base salary. To qualify for the merit increase, the member must receive a performance evaluation that their performance meets or exceeds expectations. Association members who meet the qualification will receive the five percent (5%) merit increase. In the event that the member’s performance evaluation is not completed within 45 days of the member's performance evaluation date, the member shall automatically receive the five percent (5%) merit increase with an effective date of the member’s evaluation date.
(A) Timeliness of Performance Evaluations
In the event that Association member’s performance evaluation is not completed within fortyfive (45) days of the member’s performance evaluation date, the member shall automatically receive their merit increase and any back pay owed for the time period that the evaluation was delayed. If the member is at the top-step of their salary range, the following performance bonus should be issued in accordance with the procedures outlined in subsection (B) below. (B) Performance Bonus
Performance Bonus will be placed on hold for the term of this contract only.

Association members who reach the top-step of their salary range or are y-rated will be eligible annually to receive a two percent (2%) performance bonus. To qualify for the performance bonus, the member must receive a performance evaluation rating of satisfactory or better. Association members who meet that qualification will receive the two percent (2%) performance bonus. The performance bonus will be calculated by multiplying two percent

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(2%) by the member’s annual salary. The performance bonus will be distributed as a onetime bonus payment subject to all applicable state and federal tax rates and will not increase the member’s base wage rate. In the event that the member’s performance evaluation is not completed within 45 days of the member’s performance evaluation date, the member shall automatically receive the two percent (2%) performance bonus. Each member can receive the performance bonus on a payday of their choosing. However, the performance bonus must be paid out by the last complete payroll period of the fiscal year in which the performance bonus was awarded.

Article 29 – Overtime
Association members are considered non-exempt employees for purposes of the Fair Labor Standards Act of 1938 and its subsequent amendments (FLSA).

It is the policy of the City to avoid overtime work whenever possible. In cases of emergency, however, or whenever public interest or necessity requires, any member may be directed by proper authority, and in such cases, is expected to perform overtime work.

Overtime shall be calculated in accordance with the provisions of the Fair Labor Standards Act (FLSA). Employees covered under this agreement shall receive overtime compensation at the rate of one and one-half (1.5) times the member’s regular rate of pay for all hours worked in excess of forty (40) hours in a workweek.

All non-exempt employees who perform authorized overtime work shall be compensated for such work at the rate of one and one-half (1½) times the regular hourly rate of pay multiplied by the number of overtime hours worked. For the purposes of calculating overtime, all hours in a paid status shall be counted as hours worked.

No overtime shall be recorded or reported for less than one-quarter (1/4) hour of work. All overtime work, except for emergency conditions, must have the approval of the appropriate supervisor prior to actual performance of the work. Failure to obtain such approval in advance may be justification for disapproval of any overtime compensation and / or discipline.

Article 30 – Compensatory Time
Association members may elect to take compensatory time in lieu of overtime pay. Compensatory time shall be administered based on the following provisions:
▪ Eligible members will accrue compensatory time at the rate of one and one-half (1½) times the actual number of hours worked for those hours worked in excess of the member’s normal work period, regular work week, workday, or shift.
▪ Compensatory time shall be reported and recorded in one-quarter (1/4) hour increments. ▪ Total accumulated compensatory time accrued shall not exceed one hundred sixty (160) hours. Association members who have accumulated one hundred sixty (160) hours of compensatory time shall have overtime paid in cash until their accumulated compensatory hours fall under the one hundred sixty (160) hour limit. ▪ Association members may elect to buy down any amount of accrued compensatory time by submitting a written request to the Finance Department.

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Article 31– Stand by Compensation
Association members shall be eligible to receive stand-by compensation.

Definition
Standby duty (also referred to as on-call duty) is a designated period outside an employee’s work schedule during which the employee is required to remain available to respond to work assignments.

Association members assigned to standby duty shall:

1. Be fit for duty and able to perform assigned work;

2. Always remain reachable by telephone or other designated communication device;

3. Respond to a call within fifteen (15) minutes;

4. Be able to report to the designated work location within ninety (90) minutes if required;

5. Must remain in a condition to safely and effectively perform assigned duties; and,

6. Refrain from the use of alcohol or substances that impair ability to respond.

Association members who have been directed by their immediate supervisor or the Department Head to standby status during a weekday shall be paid a minimum of two (2) hours at the employees’ base hourly rate, or the member’s base hourly rate for actual hours worked during each day of the standby assignment, whichever is greater.

Association members who have been directed by their immediate supervisor or the Department Head to standby status during a weekend day shall be paid a minimum of four (4) hours at the members base hourly rate, or the member’s base hourly rate for actual hours worked during each day of the standby assignment, whichever is greater.

Standby assignments must be recorded in the City timekeeping system and approved by the member’s supervisor.

Article 32 – Shift Differential
Association members shall be eligible for a two and a half percent (2.5%) shift differential when assigned to work outside of the traditional hours between 7:00 AM to 5:00 PM and meet the following criteria.

Association members who are assigned to work a majority (51% or more) of their assigned shift between the hours of 5:00 PM and 7:00 AM shall be compensated for such work at the rate of two and a half percent (2.5%) of the member’s regular hourly rate of pay multiplied by the number of hours worked for the member’s entire shift. Eligibility for shift differential shall apply regardless of whether the member is regularly assigned to such shift or is working the shift on a temporary basis, overtime, or other assignment basis.

The parties agree that Shift Differential Pay is special compensation and shall be reported as such to CalPERS, to the extent legally permissible, pursuant to Title 2 CCR, Section 571(a)(4).

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Article 33 – Uniform Allowance
Upon completion of the one-year probationary period as a Police Officer, the City agrees to provide each Association member assigned to the Uniform Bureau on a regular basis a uniform allowance of $1500 per year. This allowance should be paid annually during the first payroll period with a pay date in December. Should a member terminate employment prior to the end of the fiscal year, a repayment of the uniform allowance will be required on a pro-rated basis.

Furthermore, every new Police Officer and Police Officer Trainee hired by the City shall receive $1500 per year for the purchase of uniforms and other official apparel. If the member leaves the employ of the City during the Academy or during the one-year probationary period, such members shall reimburse the City for the $1500 uniform allowance on a pro-rata basis (i.e., $1500 times the fraction of the probationary year that the member fails to complete). The allowance provided for herein shall constitute the full uniform allowance available to a member attending the Academy and during the probationary period.

The City shall provide each newly hired Police Officer attending a based POST academy with a onetime uniform allowance of up to $1500 for the purchase of required academy uniforms, footwear and authorized uniform related items. The allowance shall be provided in accordance with City purchasing procedures and may only be used for items required for academy attendance. This onetime payment is intended solely to offset the cost of required academy uniforms and equipment and shall not be considered compensation for purposes of overtime, retirement, or other premium pay calculation.

In addition to the above, SRT- and CNT-assigned officers will receive an additional $500 annually for uniforms unique to this assignment.

The City shall report to the California Public Employees’ Retirement System (CalPERS) the uniform allowance for each sworn and civilian classification as special compensation in accordance with Title 2, California Code of Regulation, Section 571(a)(5). Notwithstanding the previous sentence, for “new members” as defined by the Public Employees’ Pension Reform Act of 2013, the uniform allowance will not be reported as compensation earnable to CalPERS.

Article 34 – POST / Educational Incentive
The City agrees to provide Association members with educational incentive pay based on the schedule below:

Association members and those appointed to a Police Officer position on a lateral basis, who possess a qualifying POST certificate recognized by the Department shall be eligible to receive the applicable POST/Educational Incentive compensation upon hire. The employee must provide satisfactory proof of the certificate, and the POST/Educational Incentive shall become effective at the start of the first full pay period following verification of the certificate. ▪ Associate of Arts / Science Degree or 5.0% increase over base wage rate POST Intermediate Certificate
▪ Bachelor of Arts / Science Degree or 7.5% increase over base wage rate POST Advanced Certificate

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It is further agreed that educational incentive pay awards shall become effective on the first day of the payroll period following the day on which the application for incentive pay is approved by the Personnel Officer. In no event, however, shall an Association member be entitled to receive POST / educational incentive pay on a retroactive basis. All aspects of the incentive pay system shall be administered in accordance with provisions of the current City Personnel Policies and Procedures.

The parties agree that to the extent permitted by law, POST Certificate/Educational Incentive is special compensation as defined by CalPERS regulations and shall be reported as such to CalPERS pursuant to Title 2 CCR, Section 571(a)(2) and 571.1(b)(2) as Peace Officer Standard Training (POST) Certificate Pay/Educational Incentive.

Article 35 – Longevity Pay
Association members shall be eligible to receive longevity pay in recognition of their collective service with the City of Barstow. A member’s eligibility is based upon their total cumulative years of services with the City. All qualifying years of service completed with the city shall be counted toward longevity eligibility.

Longevity pay shall be calculated as a percentage of the member’s base salary and shall be paid for each pay period. Longevity pay shall be effective at the beginning of the first full pay period following attainment of the qualifying service milestone with the city. Longevity Pay is not compounding.

SERVICE YEARS PERCENT %
3-5 Yrs 2%
5-7 Yrs 3%
7-10 Yrs 4%
10-20 Yrs. 5%
20 + 7%
Article 36 – Court Time
Off-duty Association members who are subpoenaed and required to appear in court as a witness on a regularly scheduled day off, or who are placed on standby at their residence, or who are otherwise restricted in making use of non-working hours, shall receive a minimum of four (4) hours compensation at the Association member’s overtime rate, provided that such action is the direct result of the individual’s employment as a sworn member of the Barstow Police Department. In these instances, the calculation for overtime will begin at the Association member’s actual court appearance time, except under the following scenario:

Association members who work a graveyard shift and are subpoenaed and required to appear in court as a witness on the same day following the end of their graveyard shift shall be compensated as follows:

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1. For Association members whose court appearance time is 8:30 a.m. or earlier, the Association member shall receive a minimum of four (4) hours of compensation at the overtime rate provided that such action is the direct result of the individual’s employment as a sworn member of the Barstow Police Department. In this instance, the calculation for overtime will begin immediately following the end of the Association member’s scheduled graveyard shift.

2. For Association members whose court appearance time is after 8:30 a.m., the Association member shall receive a minimum of four (4) hours of compensation at the overtime rate provided that such action is the direct result of the individual’s employment as a sworn member of the Barstow Police Department. In this instance, the calculation for overtime will begin at the Association member’s actual court appearance time.

Article 37 – Bilingual Services Pay
Association members hired prior to July 1, 2011, are eligible to receive a 5% increase over their base wage rate as bilingual services pay. To qualify for bilingual services pay, Association members must be proficient in the use of Spanish, sign language, or other language approved by the Personnel Officer. Association members shall be deemed proficient in Spanish, sign language, or other language approved by the Personnel Officer through a testing process established by the City.

Association members hired after July 1, 2011, will be eligible to receive $100 per pay period as bilingual services pay. To qualify for bilingual services pay, bilingual services must be necessary for the member’s position. Association members must also be proficient in the use of Spanish, sign language, or other language approved by the Personnel Officer. Association members shall be deemed proficient in Spanish, sign language, or other language approved by the Personnel Officer through a testing process established by the City.

The parties agree that the Bilingual Services Pay is special compensation and shall be reported as such to CaIPERS, to the extent legally permissible, pursuant to Title 2 CCR 571(a)(4) – Bilingual Premium.

Article 38 – Field Training Officer
The City and the Association recognize the need for Field Training Officers. To ensure the assignment of high-quality officers for field training purposes, the following guidelines shall be used in the assignment of members to field training duty:
▪ There will be a minimum of three (3) officers assigned to this duty. A list will be posted and circulated amongst the uniformed officers asking for the names of those officers volunteering for the field training assignment.
▪ Upon receipt of the list of officers volunteering for field training assignments, the individual officer's personnel file and training file will be reviewed by the staff of the Police Department, at which time the assignment of officers to field training duty will be made by the Chief of Police.
▪ Following assignment of officers to field training duty, such officers will be sent to a P.O.S.T. certified Field Training Officers course at a time convenient to the Department. ▪ Association members assigned to Field Training Officer status that are actually engaged in the training of another member shall receive a five percent (5%) increase over their base wage rate while so engaged.

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Article 39 – Acting Watch Commander Pay
The Chief of Police or designee(s) may assign a member of the Association to serve as Acting Watch Commander. When assigned to serve in this capacity, that Association member shall receive a five percent (5%) increase over their base wage rate for all time actually worked in the capacity of Acting Watch Commander.

The parties agree that Acting Watch Commander Pay is special compensation and shall be reported as such to CalPERS for “classic members”, to the extent legally permissible, pursuant to Title 2 CCR, Section 571(a)(3) Temporary Upgrade Pay.

Article 40 – Special Assignment Pay
Association members shall receive a five percent (5%) increase over their base wage rate when assigned to work as a Detective, Special Response Team (SRT), Canine Officer, Crisis Negotiation Team or when assigned to the Crime Impact Team. If member is assigned to two (2) separate Special Assignments, the member would be eligible for both Special Assignment Pays under the same terms and conditions outlined in this Article.

Association members shall receive a five percent (5%) increase over the base wage rate when assigned as a School Resources Officer or Mall Officer. School Resource Officers shall continue to receive their special assignment throughout the entire calendar year and shall not lose their special assignment during school holidays and breaks.

However, assignments which are less than ninety (90) days in duration, or are otherwise of a temporary nature, shall not result in special assignment pay. For example, if an Association member who is not regularly assigned to a special assignment is temporarily assigned for one day or one week to work a special assignment, that member does not qualify for special assignment pay.

Special assignment pay is not available to members of the Association who are on injury duty leave in excess of sixty (60) days. Special assignment pay shall not be part of the calculation for paid vacation, holiday, sick, or other paid leave when such vacation or leave is taken after expiration of the special assignment.

The parties agree that Special Assignment Pay is special compensation and shall be reported as such to CalPERS, to the extent legally permissible, pursuant to Title 2 CCR, Section 571(a)(4).

Article 41– Tuition Reimbursement
Association members will be eligible for tuition reimbursement of up to $1,000 per fiscal year for coursework that is directly related to the member’s current position with the City, as determined by the City Manager. Reimbursable expenses must be approved by the City Manager and will include items such as registration, tuition, textbooks, and parking.

If the member separates employment three (3) years following receipt of tuition reimbursement, the member will be required to reimburse the City for such funds. The member’s check may be deducted equal to the total prorated funds that the member received for the preceding three (3) year period.

Article 42– Reclassification
During the term of this Agreement, should any member represented by the Association be reclassified to a position having a lower salary range, the Association member shall continue at their

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same salary and with the same merit salary increase eligibility date, provided such action does not result in a salary exceeding the maximum step of the salary range in which the new position is classified. Should the member's current salary exceed the maximum step of the salary range in which the position is classified, the salary of such member shall be designated as “Y-rated” and shall not be increased through either general increase or merit increase until the maximum step of the salary range in which the position is classified exceeds the member's actual salary.

Article 43 – Severance Provision if Services are Contracted Out During the term of this Agreement, should any position represented by the Association be eliminated as an economy measure due to the City exercising its management right to contract for services presently performed by a member of the Association (or for other reasons), the incumbent members, pursuant to a written severance agreement on a form approved by the City Attorney, may agree to voluntarily resign their employment with the City and receive one month worth of severance pay for each full year of service with the City. Such severance pay will be capped at a maximum of six months’ worth of severance pay and shall constitute the sole compensation and damages for the terminated member. No severance shall be owed in the absence of a signed severance agreement.

Any affected member shall also receive the cash equivalent of their accrued vacation, holiday leave, and compensatory time based upon their base wage rate at the date of termination.

Article 44 –Canine Officer Pay
On regularly scheduled workdays, canine officers will be permitted to arrive at work thirty (30) minutes late or leave work thirty (30) minutes early each day as compensation for off-duty time to maintain the dog. The time period will be determined by the Chief of Police, or designee, based on the needs of the department.

Except as provided herein, canine officers, on regularly scheduled days off, shall be paid for thirty (30) minutes, at one-and-one-half (1 ½) times their regular hourly rate of pay, for maintenance of the dog. When a canine handler is off duty (regular days off, vacation, sick, etc.) but is not caring for the canine due to the canine being in boarding (in the care of someone else other than the officer), then the officer will not be compensated for each day the canine is in boarding.

In the event that the canine handler is required to take the dog to a veterinarian for examination or treatment when the officer is off duty, the handler shall obtain supervisor approval prior to going to the veterinarian and shall be compensated for those additional maintenance activities above and beyond the normal care and maintenance of the animal.

The parties agree that Canine Officer / Animal Premium Pay is special compensation and shall be reported as such to CalPERS, to the extent legally permissible, pursuant to Title 2 CCR, Section 571(a)(4).

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SECTION 3 – RETIREMENT
Article 45 – Retirement Medical Trust
The City agrees to establish a Retiree Medical Trust (VRMT) for eligible members covered by this bargaining unit. The purpose of the trust is to provide members with a tax-advantage to accumulate funds for qualified retiree medical expenses in accordance with applicable federal and state laws.

Participation in the trust shall be required of all members. Members shall elect to make a minimum of a fifty (50) dollar contribution each month through mechanisms authorized by trust and applicable law. The City and Association agree to meet and confer within ninety (90) days of contract ratification regarding the implementation, administration, and enrollment procedures necessary to establish the trust with the intent of implementing the VRMT by January 1, 2027.

Article 46 – Retirement Benefit
For all Association members, except those deemed “new members” within the meaning of the California Public Employees’ Pension Reform Act of 2013, the following shall apply:

Association members will be enrolled in the City’s retirement program through California Public Employees Retirement System (CalPERS). The City shall provide those employees with the CalPERS 3%@50 retirement plan, along with the following optional benefits:
▪ One-year final compensation.
▪ Credit for unused sick leave.
▪ Fourth Level of 1959 survivor benefit.
▪ Military service credit as public service.
▪ Employer paid member contributions converted to pay rate during the final compensation period.
▪ For all Association members hired by the City prior to July 1, 2010, the Association member shall pay a total of eight percent (8%) of the member portion of the retirement contribution to CalPERS. The City shall continue to pay one percent (1%) of the member’s portion of the retirement contribution to CalPERS.
▪ For all Association members hired by the City between July 1, 2011, and December 31, 2012, and any members hired after December 31, 2012 who are not deemed “new members” as outlined below, the City shall not assume any of the cost of the member portion of the retirement contribution to CalPERS. Association members who fall into this category will be responsible for paying the full share of the member’s contribution rate. However, in no event shall the contribution cost exceed nine percent (9%).

For all Association members deemed “new members” within the meaning of the California Public Employees’ Pension Reform Act of 2013 (“PEPRA”), the following shall apply:

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▪ CalPERS 2.7%@57 retirement plan.
▪ Three-year average compensation.
▪ Credit for unused sick leave.
▪ Fourth Level of 1959 survivor benefit.
▪ Military service credit as public service.
▪ Furthermore, for all Association members that are deemed “new members” within the meaning of PEPRA, those Association members will be required to pay for at least fifty percent (50%) of the total annual normal contribution cost for the pension benefit. However, in no event shall the contribution cost exceed twelve percent (12%).

Article 47 – Retiree Medical Benefit
The following describes the retiree medical insurance benefit that will be provided by the City.

I. Retiree Medical Benefits Required by PEMHCA
The City shall offer participation in a medical insurance plan. Furthermore, all retirees vested in CalPERS shall be entitled to the benefits described in the Public Employees’ Medical and Hospital Care Act (PEMHCA) resolution that is in effect. Eligibility for these benefits shall follow the rules prescribed by PEMHCA. The PEMHCA contribution, paid directly to the California Public Employees’ System (CalPERS) by the City, shall be considered part of — not in addition to — any other City benefit (i.e., Cafeteria Plan), contribution or reimbursement offered under this MOU. Furthermore, should the City discontinue providing medical coverage through CalPERS, the PEMHCA required benefits will automatically be discontinued.

I. TIER I RETIREMENT HEALTH INSURANCE PROGRAM
Those Association members who have processed a bona fide retirement from the City on or before November 5, 2012, and who currently receive a City-funded retirement health insurance benefit amount, will continue to be eligible to participate in the City-funded Tier I Retirement Health Insurance Program (“Tier I”). Retirees who are eligible under the Tier I program and elect to not be covered under one of the CalPERS sponsored health insurance programs shall not be eligible for any type of contribution or reimbursement from the City.

Effective January 1, 2014, the tables below demonstrate the maximum contribution amount that the City will contribute (which includes the adopted Public Employee’s Medical and Hospital Care Act (PEMHCA) minimum) toward retiree health insurance premiums for those Association members who qualify for the Tier I Program and who are enrolled in either a CalPERS Basic Plan or CalPERS Supplemental / Managed Medicare Plan.

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38647902.1

TIER I RETIREE MEDICAL PROGRAM

PLAN NAME
(Includes Basic Plans & Supplement /
Managed Medicare Plans)

MAXIMUM MONTHLY

CONTRIBUTION PAID BY
THE CITY *

MONTHLY PEMHCA

MINIMUM

CONTRIBUTION PAID

DIRECTLY TO CALPERS

MAXIMUM

REIMBURSEMENT AMOUNT

PAID DIRECTLY TO

RETIREE
PERS-Care (PC) PPO 90/10 Plan $514.00
To be determined based on
the updated CalPERS
PEMHCA Minimum
Employer Rate as
published by CalPERS.

Difference between the
Monthly Maximum
Contribution Paid by the City
less the Monthly PEMHCA
Minimum Contribution.

PERS-Choice (PCh) PPO 80/20 Plan $499.00
To be determined based on
the updated CalPERS
PEMHCA Minimum
Employer Rate as
published by CalPERS.

Difference between the
Monthly Maximum
Contribution Paid by the City
less the Monthly PEMHCA
Minimum Contribution.

PERS-Select PPO $454.10
To be determined based on
the updated CalPERS
PEMHCA Minimum
Employer Rate as
published by CalPERS.

Difference between the
Monthly Maximum
Contribution Paid by the City
less the Monthly PEMHCA
Minimum Contribution.

Continued on Next Page

TIER I RETIREE MEDICAL PROGRAM (CONTINUED)

PLAN NAME
(Includes Basic Plans & Supplement /
Managed Medicare Plans)

MAXIMUM MONTHLY

CONTRIBUTION PAID BY
THE CITY *

MONTHLY PEMHCA

MINIMUM

CONTRIBUTION PAID

DIRECTLY TO CALPERS

MAXIMUM

REIMBURSEMENT AMOUNT

PAID DIRECTLY TO

RETIREE
PORAC PPO $429.27
To be determined based on
the updated CalPERS
PEMHCA Minimum
Employer Rate as
published by CalPERS.

Difference between the
Monthly Maximum
Contribution Paid by the City
less the Monthly PEMHCA
Minimum Contribution.

Blue Shield HMO $409.00
To be determined based on
the updated CalPERS
PEMHCA Minimum
Employer Rate as
published by CalPERS.

Difference between the
Monthly Maximum
Contribution Paid by the City
less the Monthly PEMHCA
Minimum Contribution.

Blue Shield Net Value HMO $419.52
To be determined based on
the updated CalPERS
PEMHCA Minimum
Employer Rate as
published by CalPERS.

Difference between the
Monthly Maximum
Contribution Paid by the City
less the Monthly PEMHCA
Minimum Contribution.

Kaiser HMO $428.57
To be determined based on
the updated CalPERS
PEMHCA Minimum
Employer Rate as
published by CalPERS.

Difference between the
Monthly Maximum
Contribution Paid by the City
less the Monthly PEMHCA
Minimum Contribution.

Anthem Select HMO $394.96
To be determined based on
the updated CalPERS
PEMHCA Minimum
Employer Rate as
published by CalPERS.

Difference between the
Monthly Maximum
Contribution Paid by the City
less the Monthly PEMHCA
Minimum Contribution.

Anthem Traditional HMO $456.30
To be determined based on
the updated CalPERS
PEMHCA Minimum
Difference between the
Monthly Maximum
Contribution Paid by the City

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38647902.1
Employer Rate as
published by CalPERS.
less the Monthly PEMHCA
Minimum Contribution.

Health Net Smart Care $450.45
To be determined based on
the updated CalPERS
PEMHCA Minimum
Employer Rate as
published by CalPERS.

Difference between the
Monthly Maximum
Contribution Paid by the City
less the Monthly PEMHCA
Minimum Contribution.

Health Net Salud y Mas $353.12
To be determined based on
the updated CalPERS
PEMHCA Minimum
Employer Rate as
published by CalPERS.

Difference between the
Monthly Maximum
Contribution Paid by the City
less the Monthly PEMHCA
Minimum Contribution.

United Health Care $404.84
To be determined based on
the updated CalPERS
PEMHCA Minimum
Employer Rate as
published by CalPERS.

Difference between the
Monthly Maximum
Contribution Paid by the City
less the Monthly PEMHCA
Minimum Contribution.
*The maximum monthly contribution paid by the City shall be the based upon the plan each retiree is enrolled in. Should the monthly insurance premium of the selected plan be less than the maximum monthly contribution (as shown in the preceding table), the maximum monthly contribution that will be paid by the City will be the lesser of the two amounts. Furthermore, should future health insurance plans be added to the list of available plans, the maximum monthly City contribution amount towards those plans will be 83% of the monthly premium of the Basic Plan Employee Only coverage calculated in the plan’s inaugural year, or the actual premium amount, whichever is the lesser of the two amounts.

For Tier I eligible Association members, reimbursement amounts will be determined based on the records available from CalPERS to verify retiree enrollment in health insurance and to ascertain the amount the City owes each retiree. Should the City be unable to obtain sufficient information from CalPERS to determine the enrollment and premium amounts, it may require retirees to provide appropriate proof of enrollment and premium payments.

For Tier I eligible Association members, commencing January 1, 2014, any reimbursement paid directly to the retiree will occur on the 1st of each month or the business day prior should the 1st of the month fall on a weekend or holiday. It will be the retiree’s responsibility to fund any premium costs in excess of the maximum contribution amount provided by the City:

II. TIER II RETIREMENT HEALTH INSURANCE PROGRAM
Any association member employed by the City on or before December 31, 2012, will be eligible to participate in the City-funded Tier II Retirement Health Insurance Program (“Tier II”), provided that the following provisions are met:

1. Completion of at least ten (10) years of employment with the City (whether or not the years of employment were in consecutive order).

2. Process a bona fide retirement from the City.

3. Be at least of retirement age for the member’s pension plan.

Effective January 1, 2014, the tables below demonstrate the maximum contribution amount that the City will contribute (which includes the adopted Public Employee’s Medical and Hospital Care Act (PEMHCA) minimum) to those Association members who meet the above listed Tier II eligibility requirements.

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Packet Pg. 327 Attachment: Unit 3 - MOU FINAL CLEAN COPY 7.15.26 (6502 : Barstow Police Officers'Association (BPOA) Successor MOU)

38647902.1

TIER II RETIREE MEDICAL PROGRAM

ELIGIBILITY STATUS

MAXIMUM MONTHLY

CONTRIBUTION PAID BY
THE CITY *

MONTHLY PEMHCA

MINIMUM

CONTRIBUTION PAID

DIRECTLY TO CALPERS

MAXIMUM

REIMBURSEMENT

AMOUNT PAID

DIRECTLY TO RETIREE
Prior to eligibility for Supplemental /
Managed Medicare Health Insurance $600.00
To be determined based
on the updated CalPERS
PEMHCA Minimum
Employer Rate as
published by CalPERS.

Difference between the
Monthly Maximum
Contribution Paid by the
City less the Monthly
PEMHCA Minimum
Contribution.

After eligibility for Supplemental /
Managed Medicare Health Insurance $550.00
To be determined based
on the updated CalPERS
PEMHCA Minimum
Employer Rate as
published by CalPERS.

Difference between the
Monthly Maximum
Contribution Paid by the
City less the Monthly
PEMHCA Minimum
Contribution.
* Should the monthly premium of the selected insurance program cost less than the maximum monthly contribution (as shown in the preceding table), the maximum monthly contribution paid by the City will be the lesser of the two amounts.

For Tier II eligible Association members, reimbursement amounts will be based on the records available from CalPERS to verify retiree enrollment in health insurance and to ascertain the amount it owes to each retiree. Should the City be unable to obtain sufficient information from CalPERS to determine the enrollment and premium amounts, it may require retirees to provide appropriate proof of enrollment and premium payments.

Retirees who are eligible under the Tier II program and elect to not be covered under one of the CalPERS sponsored health insurance programs shall not be eligible for any type of contribution or reimbursement from the City.

For Tier II eligible Association members, commencing January 1, 2014, any reimbursement paid directly to the retiree will occur on the 1st of each month or the business day prior should the 1st of the month fall on a weekend or holiday. It will be the retiree’s responsibility to fund any premium costs in excess of the maximum contribution amount provided by the City.

III. TIER III RETIREMENT HEALTH INSURANCE PROGRAM
Any Association member employed by the City on or after January 1, 2013, will be eligible to participate in the City-funded Tier III Retirement Health Insurance Program (“Tier III”), provided that the following provisions are met:

1. Completion of at least ten (10) years of employment with the City (whether or not the years of employment were in consecutive order).

2. Process a bona fide retirement from the City.

3. Be at least of retirement age for the member’s pension plan.

Effective January 1, 2014, the table below demonstrates the maximum contribution amount that the City will contribute (which includes the adopted Public Employee’s Medical and Hospital Care Act (PEMHCA) minimum) to those Association members who meet the above listed Tier III eligibility requirements.

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Packet Pg. 328 Attachment: Unit 3 - MOU FINAL CLEAN COPY 7.15.26 (6502 : Barstow Police Officers'Association (BPOA) Successor MOU)

38647902.1

TIER III RETIREE MEDICAL PROGRAM

ELIGIBILITY STATUS

MAXIMUM MONTHLY

CONTRIBUTION PAID BY
THE CITY *

MONTHLY PEMHCA

MINIMUM

CONTRIBUTION PAID

DIRECTLY TO CALPERS

MAXIMUM

REIMBURSEMENT

AMOUNT PAID

DIRECTLY TO RETIREE
Prior to eligibility for Supplemental /
Managed Medicare Health Insurance $300.00
To be determined based
on the updated CalPERS
PEMHCA Minimum
Employer Rate as
published by CalPERS.

Difference between the
Monthly Maximum
Contribution Paid by the
City less the Monthly
PEMHCA Minimum
Contribution.

After eligibility for Supplemental /
Managed Medicare Health Insurance $0.00
To be determined based
on the updated CalPERS
PEMHCA Minimum
Employer Rate as
published by CalPERS.
$0.00
* Should the monthly premium of the selected insurance program cost less than the maximum monthly contribution (as shown in the preceding table), the maximum monthly contribution paid by the City will be the lesser of the two amounts.

For Tier III eligible Association members, reimbursement amounts will be based on the records available from CalPERS to verify retiree enrollment in health insurance and to ascertain the amount it owes to each retiree. Should the City be unable to obtain sufficient information from CalPERS to determine the enrollment and premium amounts, it may require retirees to provide appropriate proof of enrollment and premium payments.

Retirees who are eligible under the Tier III program and elect to not be covered under one of the CalPERS sponsored health insurance programs shall not be eligible for any type of contribution or reimbursement from the City.

For Tier III eligible Association members, commencing January 1, 2014, any reimbursement paid directly to the retiree will occur on the 1st of each month or the business day prior should the 1st of the month fall on a weekend or holiday. It will be the retiree’s responsibility to fund any premium costs in excess of the maximum contribution amount provided by the City:

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Packet Pg. 329 Attachment: Unit 3 - MOU FINAL CLEAN COPY 7.15.26 (6502 : Barstow Police Officers'Association (BPOA) Successor MOU)

38647902.1
SECTION 4 – TIME-OFF PROVISIONS
Article 48– Holidays
During the term of this agreement, the City will create a Holiday Leave Bank for each Association member. On July 1st of each year, every member’s Holiday Leave Bank will be credited with fifteen (17) days of holiday leave time. The seventeen (17) days will be provided in recognition of the fifteen (17) paid holidays that the City recognizes annually, with each of those holidays being observed at the member’s assigned work scheduled hours. Any time not taken by the member at the end of each fiscal year will be paid out in cash (with the exception of the Winter Holiday Hours) during the last complete payroll period of June. The fifteen (17) holidays recognized by the City are as follows:

Holiday Day
New Year’s Day January 1st
Martin Luther King Day 3
rd Monday in January
Washington’s Birthday 3
rd Monday in February
Memorial Day Last Monday in May
Juneteenth June 19th
Independence Day July 4th
Labor Day 1
st Monday in September
Veteran’s Day As noted in the Government Code
Thanksgiving Day 4
th Thursday in November
Day after Thanksgiving Day after Thanksgiving
Christmas Eve December 24th
Christmas Day December 25th
New Year’s Eve Day December 31st
Floating Holiday As approved / scheduled
Winter Holiday (2) As approved / scheduled
Employee’s Birthday As approved / scheduled
Each member will receive two (2) Winter Holiday days each fiscal year. In the event the Winter Holiday hours cannot be taken as time off, Association Member may bank the hours not used. The Winter Holiday bank shall not exceed a total of eight (8) days. Any hour above the eight (8) days will be forfeited.

Holiday hours will be paid in accordance with the Association members assigned work schedule.

Association members shall also have the option of cashing out 50% of the unused time in their Holiday Leave Bank (with the exception of the Winter Holiday Hours) during the first payroll period with a pay date in December. Any unused / undistributed holiday hours remaining (with the exception of the Winter Holiday Hours) as of June 30th of each year shall be distributed to the member in cash on the first payroll period with a pay date in July.

Article 49 – Vacation
During the term of this Agreement, Association members shall accrue vacation leave according to the following schedule:

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Packet Pg. 330 Attachment: Unit 3 - MOU FINAL CLEAN COPY 7.15.26 (6502 : Barstow Police Officers'Association (BPOA) Successor MOU)

38647902.1
Years of Service
Hours
Accrued Per
Pay Period
Number of
Pay
Periods
Hours
Accrued Per
Year
1 through 4 4.70 26 122.2
5 through 9 5.30 26 137.8
10 through 14 6.20 26 161.2
15 through 19 6.80 26 176.8
20+ 8.00 26 208
The maximum number of vacation hours that can be accumulated and maintained in any individual Association member’s vacation account shall be two (2) years’ worth of accrual.

Once a member has accrued two (2) years’ worth of vacation hours in their account, that member will be allowed to accrue a third (3rd) years’ worth of vacation hours for use during the fiscal year.

Any unused vacation hours accrued during the third (3rd) year as of June 30th shall be distributed to the member in cash during the last complete payroll period of the fiscal year.

For members of the Association, each individual member shall also have the option of cashing out up to 50% of earned and accumulated vacation hours during the first payroll period with a pay date in January. In addition, each individual member shall have the option of cashing out up to fifty percent (50%) of earned and accumulated vacation hours during the last complete payroll period of the fiscal year.

Article 50 – Sick Leave
Association members shall accrue sick leave at the rate of four hours (4.0) per pay period. There shall be no accrual limit for sick leave.

Upon bona fide retirement from the City through CalPERS, members may receive payment of accrued sick leave, up to a maximum of 600 hours. Payment shall be made at member's rate of pay at the time of retirement. In addition, the City will offer members the option of converting up to one year’s worth of unused sick leave (2,080 hours) for credit as service time for retirement purposes based on the program details as defined by CalPERS.

Outside of the provisions listed above, the City shall not provide any other type of annual payout for accrued sick leave. In addition, outside of the provisions listed above, the City shall not provide any other form of compensation for accrued sick leave to a member who is separating employment with the City.

Article 51 – Bereavement Leave
In the event of the death of a member of an employee’s immediate family (defined as a spouse, parent, stepparent, sibling, children, stepchildren, grandparent, father-in-law, mother-in-law, brotherin-law, sister-in-law, son-in-law, daughter-in-law, grandchild, domestic partner, or anyone who can be certified as having raised the Association member as a child), Association members will be entitled to five (5) paid days for bereavement leave.

Association members may also take time off for bereavement situations for non-immediate family members by utilizing accrued sick leave or vacation leave for such circumstance with the approval of the member’s immediate supervisor.

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Packet Pg. 331 Attachment: Unit 3 - MOU FINAL CLEAN COPY 7.15.26 (6502 : Barstow Police Officers'Association (BPOA) Successor MOU)

38647902.1
Article 52 – Jury Leave
Association members required to serve on a jury shall be entitled to regular compensation provided the member deposits fees for jury service, excluding mileage reimbursement, with the Finance Department.

A member serving more than five (5) hours of jury service in one day shall not be required to report for a regularly scheduled swing or graveyard shift assignment on the same day, provided the member notifies the immediate supervisor of the absence and the reason for that absence. In such cases, the member shall be deemed to have completed the member's regularly scheduled shift assignment. Association members are required to deliver to the City's payroll department a “Jury Duty Certification” form at the conclusion of jury service, verifying the member's jury service.

Article 53 – Military Leave
Military Leave will be granted in accordance with the requirements of applicable state and federal law.

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Packet Pg. 332 Attachment: Unit 3 - MOU FINAL CLEAN COPY 7.15.26 (6502 : Barstow Police Officers'Association (BPOA) Successor MOU)

38647902.1
SECTION 5 – INSURANCE
Article 54 – Cafeteria Plan
Those Association members who elect to receive medical coverage through the City will receive a monthly allowance based on the medical coverage selected, which may be used to enroll in any of the offered medical, dental, and vision plans. Any unused remainder may be taken as cash, put in the members’ deferred compensation account, or be used towards any additional City sponsored insurance programs.

Association members who elect the Employee only plan shall receive a one-time payment in the amount of five hundred dollars ($500), payable upon ratification and adoption by City Council.

Those Association members hired prior to January 6, 2026, who can provide proof of medical insurance coverage through an alternative source shall be eligible to receive $750 per month which can be taken as cash, put in the member’s deferred compensation account, or be used towards any additional City sponsored insurance programs.

Those Association members hired January 6, 2026, or later, who can provide proof of medical insurance coverage through an alternative source, shall be eligible to receive $2,000 annually (or approximately $76.92 per pay period) which can be taken as cash, put in the member’s deferred compensation account, or be used towards any additional City sponsored insurance programs.

Effective the first pay period of the new benefit plan year of 2027, those employees who elect to receive medical coverage through the City will receive the following monthly allowance based on the enrolled medical benefit coverage elected.

MEDICAL COVERAGE MONTHLY ALLOWANCE
Employee Only $1200 per month
Employee plus 1 $1600 per month
Employee plus Family $2000 per month
Article 55 – Medical Insurance
The City shall offer participation in a medical insurance plan.

Article 56 – Dental Insurance
The City shall offer participation in a dental insurance plan.

Employee only $1,000 per month
Employee plus one dependent $1,500 per month
Employee plus family $1900 per month

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38647902.1
Article 57 – Vision Insurance
The City shall offer participation in a vision insurance plan.

Article 58 – Life Insurance
The City shall provide each Association member with a life insurance policy of $100,000.

Article 59 – State Disability Insurance
During the term of this Agreement, the City shall assume the actual cost of State Disability Insurance (SDI) monthly premiums for Association members.

Article 60 – Long Term Disability
The City shall provide a long-term disability program for Association members which includes the following minimum benefit levels:
▪ 60% of base pay
▪ Maximum benefit up to $6,000 per month
Article 61 – Medicare Participation
During the term of this Agreement, should Federal Law require participation in Medicare or any similar program, the City agrees to assume the actual cost of such program(s) for Association members only.

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38647902.1
BARSTOW POLICE OFFICERS’

ASSOCIATION
BY:
________________________________

JACOB GATTI

PRESIDENT
DATE:
________________________________
BY:
________________________________

BRYCE CARSON

VICE PRESIDENT
DATE:
________________________________

CITY OF BARSTOW
BY:
________________________________

ROCHELLE CLAYTON

CITY MANAGER
DATE:
________________________________

18.b
Packet Pg. 335 Attachment: Unit 3 - MOU FINAL CLEAN COPY 7.15.26 (6502 : Barstow Police Officers'Association (BPOA) Successor MOU) Classification Salary Range Mininum
Monthly
Maximum
Monthly
City Manager 001 $25,000.00 $25,000.00
*Salary ranges are determined by negotiated contracts.

Classification Salary Range Minimum
Hourly
Maximum
Hourly
PT-RecLeader/Lifeguard (&) 10730 $17.04 $21.75
PT-Rec Leader 10730 $17.04 $21.75
PT-Maintenance Worker I 10730 $17.04 $21.75
PT-Senior RecLeader/Senior Lifeguard (&) 10850 $19.20 $24.51 PT-Senior RecLeader 10850 $19.20 $24.51
PT-Pool Manager 11020 $22.74 $29.02
& PT Rec Leader/Lifeguard and PT-Rec Leader/Senior Lifeguard positions shall receive an additional $2.50 FY 2026-2027 / Part-Time - Casual
Employee Classification / Compensation Program
Effective July 1, 2026

CITY OF BARSTOW - CONTRACT EMPLOYEES
FY 2026-2027 / Contract
Employee Classification / Compensation Program
Effective July 1, 2026

CITY OF BARSTOW
Amendment #1: Adopted July 7, 2026 - Effective July 1, 2026 Amendment #2: Adopted July 21, 2026 - Effective July 1, 2026

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Packet Pg. 336 Attachment: Proposed Salary Schedule - 2026-2027 - Amendment 2 - 07 21 2026 - Clean (6502 : Barstow Police Officers'Association (BPOA) Successor MOU) Unit Classification Salary Range
(Tier I) Monthly
Minimum
(Tier I)
Monthly
Maximum
(Tier I) Monthly
Salary Range
(Tier II)
Minimum
(Tier II)
Monthly
Maximum
(Tier II)
Monthly
1 Public Services Assistant I 11120 $4,353.99 $5,556.92 11060 $4,101.66 $5,234.87 1 Environmental Services Assistant I 11120 $4,353.99 $5,556.92 11060 $4,101.66 $5,234.87 1 Wastewater Plant Operator In Training 11120 $4,353.99 $5,556.92 11060 $4,101.66 $5,234.87 2 Office Assistant 11170 $4,576.09 $5,840.38 11110 $4,310.88 $5,501.90 2 Kennel Technician 11170 $4,576.09 $4,576.09 11110 $4,310.88 $4,310.88 2 Recreation Program Assistant 11170 $4,576.09 $5,840.38 11110 $4,310.88 $5,501.90 2 Code Compliance Officer I 11220 $4,809.51 $6,138.29 11160 $4,530.78 $5,782.55 2 Animal Control Officer 11220 $4,809.51 $6,138.29 11160 $4,530.78 $5,782.55 2 Police Services Assistant 11220 $4,809.51 $6,138.29 11160 $4,530.78 $5,782.55 1 Public Services Assistant II 11220 $4,809.51 $6,138.29 11160 $4,530.78 $5,782.55 1 Environmental Services Assistant II 11220 $4,809.51 $6,138.29 11160 $4,530.78 $5,782.55 2 Senior Office Assistant 11220 $4,809.51 $6,138.29 11160 $4,530.78 $5,782.55 1 Mechanic in Training - WW 11220 $4,809.51 $6,138.29 11160 $4,530.78 $5,782.55 1 Wastewater Treatment Plant Operator 11220 $4,809.51 $6,138.29 11160 $4,530.78 $5,782.55 2 Code Compliance Officer II 11320 $5,312.70 $6,780.50 11260 $5,004.80 $6,387.54 2 Community Service Officer 11320 $5,312.70 $6,780.50 11260 $5,004.80 $6,387.54 2 Crime Scene Evidence Technician 11320 $5,312.70 $6,780.50 11260 $5,004.80 $6,387.54 2 Dispatcher 11320 $5,312.70 $6,780.50 11260 $5,004.80 $6,387.54 2 Information Technology Technician 11320 $5,312.70 $6,780.50 11260 $5,004.80 $6,387.54 1 Public Services Assistant III 11320 $5,312.70 $6,780.50 11260 $5,004.80 $6,387.54 1 Environmental Services Assistant III 11320 $5,312.70 $6,780.50 11260 $5,004.80 $6,387.54 2 Accounting Technician 11320 $5,312.70 $6,780.50 11260 $5,004.80 $6,387.54 2 Administrative Assistant 11320 $5,312.70 $6,780.50 11260 $5,004.80 $6,387.54 2 Senior Police Services Assistant 11320 $5,312.70 $6,780.50 11260 $5,004.80 $6,387.54 1 Senior Wastewater Treatment Plant Operator 11320 $5,312.70 $6,780.50 11260 $5,004.80 $6,387.54 1 Street Sweeper Operator 11320 $5,312.70 $6,780.50 11260 $5,004.80 $6,387.54 3 Police Officer Trainee 11410 $5,810.42 $7,415.73 11350 $5,473.68 $6,985.95 2 Code Compliance Officer III 11420 $5,868.52 $7,489.88 11360 $5,528.41 $7,055.81 2 Fire Inspector / Arson Investigator 11420 $5,868.52 $7,489.88 11360 $5,528.41 $7,055.81 Amendment #1: Adopted July 7, 2026 - Effective July 1, 2026

CITY OF BARSTOW
FY 2026-2027 / Full-Time
Employee Classification / Compensation Program
Effective July 1, 2026
Tier I Salary Range includes 6% premium for all full time employees with last hire date prior to July 1, 2010.

Amendment #2: Adopted July 21, 2026 - Effective July 1, 2026

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Packet Pg. 337 Attachment: Proposed Salary Schedule - 2026-2027 - Amendment 2 - 07 21 2026 - Clean (6502 : Barstow Police Officers'Association (BPOA) Successor MOU) Amendment #1: Adopted July 7, 2026 - Effective July 1, 2026

CITY OF BARSTOW
FY 2026-2027 / Full-Time
Employee Classification / Compensation Program
Effective July 1, 2026
Tier I Salary Range includes 6% premium for all full time employees with last hire date prior to July 1, 2010.

Amendment #2: Adopted July 21, 2026 - Effective July 1, 2026 2 Emergency Medical Specialist 11420 $5,868.52 $7,489.88 11360 $5,528.41 $7,055.81 2 Senior Administrative Assistant 11420 $5,868.52 $7,489.88 11360 $5,528.41 $7,055.81 2 Senior Accounting Technician 11420 $5,868.52 $7,489.88 11360 $5,528.41 $7,055.81 2 Engineering Technician / Inspector 11420 $5,868.52 $7,489.88 11360 $5,528.41 $7,055.81 1 Mechanic 11420 $5,868.52 $7,489.88 11360 $5,528.41 $7,055.81 1 Mechanic - Wastewater 11420 $5,868.52 $7,489.88 11360 $5,528.41 $7,055.81 2 Administrative Coordinator 11420 $5,868.52 $7,489.88 11360 $5,528.41 $7,055.81 2 Recreation Program Coordinator 11420 $5,868.52 $7,489.88 11360 $5,528.41 $7,055.81 2 Senior Dispatcher 11420 $5,868.52 $7,489.88 11360 $5,528.41 $7,055.81 2 Community Development Inspector I 11470 $6,167.88 $7,871.95 11410 $5,810.42 $7,415.73 2 Senior Code Compliance Officer 11470 $6,167.88 $7,871.95 11410 $5,810.42 $7,415.73 1 Senior Mechanic 11470 $6,167.88 $7,871.95 11410 $5,810.42 $7,415.73 1 Senior Mechanic - Wastewater 11470 $6,167.88 $7,871.95 11410 $5,810.42 $7,415.73 6 Executive Assistant 11520 $6,482.51 $8,273.50 11460 $6,106.82 $7,794.01 2 Senior Engineering Technician / Inspector 11520 $6,482.51 $8,273.50 11460 $6,106.82 $7,794.01 2 Senior Crime Scene Evidence Technician 11520 $6,482.51 $8,273.50 11460 $6,106.82 $7,794.01 6 Code Compliance Supervisor 11570 $6,813.18 $8,695.53 11510 $6,418.32 $8,191.58 6 Multi Media Coordinator 11570 $6,813.18 $8,695.53 11510 $6,418.32 $8,191.58 6 Facilities Maintenance Supervisor 11570 $6,813.18 $8,695.53 11510 $6,418.32 $8,191.58 6 Parks & Open Space Supervisor 11570 $6,813.18 $8,695.53 11510 $6,418.32 $8,191.58 6 Field Services Supervisor 11570 $6,813.18 $8,695.53 11510 $6,418.32 $8,191.58 2 Community Development Inspector II 11570 $6,813.18 $8,695.53 11510 $6,418.32 $8,191.58 1 Lead Plant Operator 11570 $6,813.18 $8,695.53 11510 $6,418.32 $8,191.58 6 Recreation Activity Coordinator 11570 $6,813.18 $8,695.53 11510 $6,418.32 $8,191.58 6 Personnel Services Coordinator 11570 $6,813.18 $8,695.53 11510 $6,418.32 $8,191.58 6 Administrative Analyst 11600 $7,019.62 $8,959.02 11540 $6,612.80 $8,439.80 6 Senior Community Development Supervisor 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 6 Facilities Supervisor 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 6 Fleet Maintenance Supervisor 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 2 Information Technology Coordinator 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 6 Police Services Supervisor 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 6 Project Coordinator - Field Inspection 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 6 Project Coordinator - Industrial Pretreatment 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 6 Project Coordinator - Office 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 6 Recreation Program Supervisor 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 6 Senior Administrative Analyst 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 2 Senior Community Development Inspector 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 6 Wastewater Treatment Plant Supervisor 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 3 Police Officer 11720 $7,909.89 $10,095.24 11660 $7,451.47 $9,510.17 6 Economic Development Administrator 11750 $8,149.56 $10,401.12 11690 $7,677.25 $9,798.33 6 Public Works Administrator 11750 $8,149.56 $10,401.12 11690 $7,677.25 $9,798.33

18.c
Packet Pg. 338 Attachment: Proposed Salary Schedule - 2026-2027 - Amendment 2 - 07 21 2026 - Clean (6502 : Barstow Police Officers'Association (BPOA) Successor MOU) Amendment #1: Adopted July 7, 2026 - Effective July 1, 2026

CITY OF BARSTOW
FY 2026-2027 / Full-Time
Employee Classification / Compensation Program
Effective July 1, 2026
Tier I Salary Range includes 6% premium for all full time employees with last hire date prior to July 1, 2010.

Amendment #2: Adopted July 21, 2026 - Effective July 1, 2026 6 Transportation Services Administrator 11750 $8,149.56 $10,401.12 11690 $7,677.25 $9,798.33 6 Engineering Services Administrator 11750 $8,149.56 $10,401.12 11690 $7,677.25 $9,798.33 6 Environmental Services Administrator 11750 $8,149.56 $10,401.12 11690 $7,677.25 $9,798.33 6 Public Information Officer 11750 $8,149.56 $10,401.12 11690 $7,677.25 $9,798.33 6 Accountant 11750 $8,149.56 $10,401.12 11690 $7,677.25 $9,798.33 6 Planning & Community Development Administrator 11750 $8,149.56 $10,401.12 11690 $7,677.25 $9,798.33 6 Planning & Environmental Services Administrator 11750 $8,149.56 $10,401.12 11690 $7,677.25 $9,798.33 6 Animal Service Manager 11810 $8,650.92 $11,041.00 11750 $8,149.56 $10,401.12 3 Police Corporal 11820 $8,737.44 $11,151.42 11760 $8,231.06 $10,505.14 3 Police Detective 11820 $8,737.44 $11,151.42 11760 $8,231.06 $10,505.14 6 Industrial Pretreatment Superintendent 11850 $9,002.19 $11,489.32 11790 $8,480.47 $10,823.46 6 Economic Development Specialist 11850 $9,002.19 $11,489.32 11790 $8,480.47 $10,823.46 6 IT Superintendent 11850 $9,002.19 $11,489.32 11790 $8,480.47 $10,823.46 6 Public Works Superintendent 11850 $9,002.19 $11,489.32 11790 $8,480.47 $10,823.46 6 Wastewater Treatment Plant Superintendent 11850 $9,002.19 $11,489.32 11790 $8,480.47 $10,823.46 6 Senior Accountant 11850 $9,002.19 $11,489.32 11790 $8,480.47 $10,823.46 6 Parks & Recreation Superintendent 11850 $9,002.19 $11,489.32 11790 $8,480.47 $10,823.46 6 Principal Accountant 11890 $9,367.71 $11,955.84 11830 $8,824.81 $11,262.94 6 Human Resources Manager 11920 $9,651.56 $12,318.11 11860 $9,092.21 $11,604.22 6 Information Technology Manager 11920 $9,651.56 $12,318.11 11860 $9,092.21 $11,604.22 6 Administrative Services Manager 12020 $10,661.32 $13,606.85 11960 $10,043.45 $12,818.27 6 Community Development Manager 12020 $10,661.32 $13,606.85 11960 $10,043.45 $12,818.27 6 Assistant Finance Director 12020 $10,661.32 $13,606.85 11960 $10,043.45 $12,818.27 6 Public Works Manager 12020 $10,661.32 $13,606.85 11960 $10,043.45 $12,818.27 6 Chief Waste Water Plant Operator 12020 $10,661.32 $13,606.85 11960 $10,043.45 $12,818.27 6 City Clerk Services Manager 12020 $10,661.32 $13,606.85 11960 $10,043.45 $12,818.27 6 City Planner 12020 $10,661.32 $13,606.85 11960 $10,043.45 $12,818.27 6 Economic Development Manager 12020 $10,661.32 $13,606.85 11960 $10,043.45 $12,818.27 8 Police Sergeant 12060 $11,094.22 $14,159.35 12000 $10,451.26 $13,338.75 6 City Engineer 12170 $12,377.47 $15,797.14 12110 $11,660.14 $14,881.62 6 City Building Official/Fire Marshal 12170 $12,377.47 $15,797.14 12110 $11,660.14 $14,881.62 6 Assistant to the City Manager 12170 $12,377.47 $15,797.14 12110 $11,660.14 $14,881.62 6 General Manager Enviro SVCS 12170 $12,377.47 $15,797.14 12110 $11,660.14 $14,881.62 6 Economic Development & Planning Manager 12170 $12,377.47 $15,797.14 12110 $11,660.14 $14,881.62 8 Police Lieutenant 12230 $13,138.93 $16,768.98 12170 $12,377.47 $15,797.14

18.c
Packet Pg. 339 Attachment: Proposed Salary Schedule - 2026-2027 - Amendment 2 - 07 21 2026 - Clean (6502 : Barstow Police Officers'Association (BPOA) Successor MOU) Amendment #1: Adopted July 7, 2026 - Effective July 1, 2026

CITY OF BARSTOW
FY 2026-2027 / Full-Time
Employee Classification / Compensation Program
Effective July 1, 2026
Tier I Salary Range includes 6% premium for all full time employees with last hire date prior to July 1, 2010.

Amendment #2: Adopted July 21, 2026 - Effective July 1, 2026 8 Police Captain 12335 $14,586.14 $18,616.01 12275 $13,740.80 $17,537.12 Exec Mgt Finance Director 12380 $15,253.90 $19,468.27 12320 $14,369.86 $18,339.99 Exec Mgt Community Development Director 12380 $15,253.90 $19,468.27 12320 $14,369.86 $18,339.99 Exec Mgt Administrative Services Director 12380 $15,253.90 $19,468.27 12320 $14,369.86 $18,339.99 Exec Mgt Economic Development Director 12380 $15,253.90 $19,468.27 12320 $14,369.86 $18,339.99 Exec Mgt Police Chief 003 Min:
$20,833.33
Max:
$26,589.20
Exec Mgt Assistant City Manager 12400 $15,560.49 $19,859.58 12340 $14,658.69 $18,708.62 *Police Chief's salary is a single range, not Tier 1 or Tier 2

18.c
Packet Pg. 340 Attachment: Proposed Salary Schedule - 2026-2027 - Amendment 2 - 07 21 2026 - Clean (6502 : Barstow Police Officers'Association (BPOA) Successor MOU) Classification Salary Range Minimum Monthly Maximum Monthly Firefighter Trainee 11230 $4,857.61 $6,199.68
Firefighter / EMT 11540 $6,612.80 $8,439.80
Firefighter / Paramedic 11540 $6,612.80 $8,439.80
Fire Engineer 11640 $7,304.64 $9,322.79
Fire Captain 11860 $9,092.21 $11,604.22
Fire Battalion Chief 11940 $9,845.56 $12,565.70
Assistant Fire Chief 11950 $9,944.01 $12,691.36
Fire Division Chief 12110 $11,660.14 $14,881.62
Fire Chief 004 $19,126.67 $24,411.02
Classification Salary Range Minimum Hourly Maximum Hourly Paid Call Firefigher 10730 $17.04 $21.75
Effective July 1, 2026

BARSTOW FIRE PROTECTION DISTRICT
FY 2026-2027 / Full-Time
Employee Classification / Compensation Program
Effective July 1, 2026
BARSTOW FIRE PROTECTION DISTRICT PART TIME POSITIONS - FY 26/27 Amendment #1: Adopted July 7, 2026 - Effective July 1, 2026 Amendment #2: Adopted July 21, 2026 - Effective July 1, 2026

18.c
Packet Pg. 341 Attachment: Proposed Salary Schedule - 2026-2027 - Amendment 2 - 07 21 2026 - Clean (6502 : Barstow Police Officers'Association (BPOA) Successor MOU) City Council Resolution No. XXX-2026 1
RESOLUTION NO. XXX-2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

BARSTOW, CALIFORNIA SECOND AMENDMENT TO THE FISCAL YEAR 2026/2027 PUBLICLY AVAILABLE PAY SCHEDULE TO
COMPLY WITH CALIFORNIA PUBLIC EMPLOYEES’

RETIREMENT SYSTEM (CALPERS) STATUTORY AND

REGULATORY REQUIREMENTS PERTAINING TO PUBLICLY

AVAILABLE PAY SCHEDULES
WHEREAS, all employers who contract with the California Public Employees’ Retirement System (“CalPERS”) must comply with the publicly available pay schedule provisions contained within the California Code of Regulations Title 2, Section 570.5; and WHEREAS, it is necessary for the City Council to review and duly approve and adopt, in accordance with requirements of applicable public meetings laws, a publicly available pay schedule; and
WHEREAS, attached to this resolution and incorporated by reference is the City of Barstow’s publicly available pay schedule which will be made publicly available on the City’s website and made available upon request.

WHEREAS, the City Council previously adopted the Fiscal Year 2026/2027 Publicly Available Pay Schedule on June 16, 2026 and, on July 7, 2026, approved the First Amendment to the Publicly Available Pay Schedule to implement the salary adjustments contained in the Memorandum of Understanding between the City of Barstow and the Barstow Police Management Association (BPMA); and WHEREAS, the City Council now desires to approve the Second Amendment to the Fiscal Year 2026/2027 Publicly Available Pay Schedule to implement the salary adjustments contained in the Memorandum of Understanding between the City of Barstow and the Barstow Police Officers' Association (BPOA – Unit 3); and WHEREAS, this Resolution formally adopts the Second Amendment to the Fiscal Year 2026/2027 Publicly Available Pay Schedule on July 21, 2026, with an effective date of July 1, 2026.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Barstow, California as follows:

1. Approves and adopts the amendment to the Fiscal Year 2026/2027 publicly available salary schedule (Attachment A), to comply with California Public

18.d
Packet Pg. 342 Attachment: PAPS Reso (6502 : Barstow Police Officers'Association (BPOA) Successor MOU) City Council Resolution No. XXX-2026 2
Employees’ Retirement System statuary and regulatory requirements for publicly available pay schedules.

2. Directs the City Manager or designee to make the amended salary schedule publicly available on the City’s website or available upon request; and to retain the salary schedule for not less than five years.

3. The City Clerk shall certify to the adoption of this Resolution.

PASSED, APPROVED, AND ADOPTED this 21st day of July 2026. ________________________
Timothy R. Silva, Mayor
ATTEST:
____________________________
Andrea Flores, City Clerk
APPROVE AS TO FORM:
______________________________
Andrew L. Jared, City Attorney
I, Andrea Flores, City Clerk of the City of Barstow, do hereby certify under penalty of perjury that the foregoing Resolution No. XXX-2026 is the actual Resolution duly and regularly adopted by the City Council at a regular meeting held on July 21, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Andrea Flores, City Clerk

18.d
Packet Pg. 343 Attachment: PAPS Reso (6502 : Barstow Police Officers'Association (BPOA) Successor MOU) 450224.1

SIDE LETTER AGREEMENT
Between the City of Barstow and the Barstow Police Management Association (BPMA)
Parity Clause Waiver
__________________________________________________________________ WHEREAS, the City of Barstow (“City”) and the Barstow Police Management Association (“BPMA”) entered into a Memorandum of Understanding effective July 1, 2026, through June 30, 2027 (“BPMA MOU”); and
WHEREAS Article 29 (Parity Clause) of the BPMA MOU requires parity in across-the-board compensation increases with other City-recognized bargaining groups; and
WHEREAS the parties desire to expressly memorialize their mutual agreement that Article 29 (Parity Clause) shall not apply to across-the-board compensation increases provided to the Barstow Police Officers Association (“BPOA”) during the term of the BPMA MOU, effective July 1, 2026 through June 30, 2027.

NOW, THEREFORE, the parties agree as follows:

1. Notwithstanding any provision of the BPMA MOU to the contrary, BPMA agrees to waive the application of Article 29 (Parity Clause) solely with respect to any across-the-board compensation increases negotiated between the City and the BPOA during the term of the BPMA MOU effective July 1, 2026, through June 30, 2027. Such BPOA compensation increases shall not trigger, require, or otherwise result in any parity adjustment under Article 29 for employees represented by BPMA.

18.e
Packet Pg. 344 Attachment: BPMA Side letter (6502 : Barstow Police Officers'Association (BPOA) Successor MOU) 450224.1

2. This waiver is limited exclusively to BPOA and shall not apply to any other City-recognized bargaining group.

3. Except as expressly provided herein, all other terms and conditions of the BPMA MOU, including Article 29 as it relates to any bargaining unit other than BPOA, shall remain in full force and effect.

4. This Side Letter shall automatically expire on June 30, 2027, unless extended by mutual written agreement of the parties.

For the City of Barstow
For the City: __________________________________________________________ Date: _________________________
For the Barstow Police Management Association
BPMA President: ______________________________________________________ Date: _________________________

18.e
Packet Pg. 345 Attachment: BPMA Side letter (6502 : Barstow Police Officers'Association (BPOA) Successor MOU) Joint Meeting Council/BFPD
07/21/26 05:30 PM
City Clerk / Records
Andrea Flores
Other
Doc ID: 6466

COUNCIL RESOLUTION
AGENDA MATTER:

RESOLUTION ____-2026 OF THE CITY COUNCIL OF THE CITY OF BARSTOW DECLARING ITS

INTENTION TO SET THE TIME, DATE AND PLACE FOR A PROTEST HEARING FOR PROPERTY ABATEMENT COSTS AND PENALTIES FOR AUGUST 4, 2026 AT 7:00 PM APN# 0183-181-29-0000 EXECUTIVE SUMMARY:

Set time, date, and place for a protest hearing for Property Abatement Fines and Penalties for Tuesday, August 4, 2026, at 7:00 PM for Property Abatement Costs and Penalties. APN #0183-181-29-0000 DISCUSSION:

Pursuant to Barstow Municipal Code Section 6.30.130, staff is requesting the Council set a time, date and place for hearing any objections or protests on one Property Abatement account. The required notices are being sent to the delinquent property owner. APN# 0183-181-29-0000 FISCAL IMPACT:

None.

RECOMMENDED ACTION:

Adopt Resolution ____-2026, setting the date and time for a protest hearing for Property Abatement Costs and Penalties for August 4, 2026, at 7:00 PM in the Council Chambers, and waive the full reading for APN# 0183-181-29-0000.
19 Packet Pg. 346
Reso No. ____-2026
RESOLUTION NO. ____-2026

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW,

CALIFORNIA, DECLARING ITS INTENTION TO SET THE TIME, DATE,

AND PLACE FOR A PROTEST HEARING FOR DELINQUENT
PROPERTY ABATEMENT COSTS AND PENALTIES FOR AUGUST 4,
2026.

WHEREAS, the City of Barstow may pursue any and all legal and equitable remedies for the collection of fines, including interest and penalties; WHEREAS, the city shall notify each responsible person of the time, date, and location that the City Council will consider any cost report imposing a lien or special assessment on property;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BARSTOW HEREBY FINDS, DETERMINES, ORDERS, AND RESOLVES AS FOLLOWS:

That a protest hearing be set for August 4, 2026, at 7:00 p.m. in the Council Chambers to consider the property abatement costs and any objections of any responsible person, and may modify the cost report if it determines that the public interest requires it to do so.

The City Clerk shall certify to the adoption of this Resolution.

PASSED, APPROVED, AND ADOPTED this 21st day of July, 2026. ________________________
Timothy R. Silva, Mayor
ATTEST:
____________________________
Andrea Flores, City Clerk

19.a
Packet Pg. 347 Attachment: RESO ____-2026 Abatement Costs APN 0183 181 29 0000 (6466 : Resolution to Set Abatement Liens Hearing Date) Reso No. ____-2026
APPROVE AS TO FORM:
______________________________
Andrew L. Jared, City Attorney
I, Andrea Flores, City Clerk of the City of Barstow and Ex-Officio Clerk of the City Council, do hereby certify under penalty of perjury that the foregoing is a true and correct copy of Resolution No. ____-2026, adopted by the City Council of the City of Barstow at a regular meeting held on July 21, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________
Andrea Flores, City Clerk

19.a
Packet Pg. 348 Attachment: RESO ____-2026 Abatement Costs APN 0183 181 29 0000 (6466 : Resolution to Set Abatement Liens Hearing Date) Joint Meeting Council/BFPD
07/21/26 05:30 PM
Building
Heidy Riley
Resolution
Doc ID: 6472

COUNCIL RESOLUTION
AGENDA MATTER:

RESOLUTION NO. 5273-2026 PLACEMENT OF PUBLIC NUISANCE ABATEMENT COSTS ON SAN BERNARDINO COUNTY TAX ROLL APN# 0182-102-14-0000
EXECUTIVE SUMMARY:

On March 3, 2026, the City Council approved Resolution No. 5273-2026 authorizing the placement of an assessment on APN# 0182-102-14-0000 pertaining to unpaid nuisance abatement fees. Upon submittal to the County of San Bernardino's Tax Assessor's Office for review prior to placement of assessments on the 2026-2027 tax roll, the County requested additional verbiage be added to Resolution No. 5273-2026 to meet County requirements.

DISCUSSION:

The City Council approved Resolution No. 5273-2026 on March 3, 2026 (Attachment A) in regard to the public nuisance abatement for APN# 0182-102-14-0000. Upon submittal of the Resolution to the San Bernardino County’s Tax Assessor for required review, the City received a response from the County requesting that additional verbiage be added to the Resolution to meet the Tax Assessor's requirements.

In order to meet the County's requirements, the following verbiage has been added to the Resolution (Attachment B).

Please refer to Resolution No. 5273-2026 (Attachment B), Page 2, Numbers 2 and 3, under the “NOW,

THEREFORE, THE CITY COUNCIL OF THE CITY OF BARSTOW DOES HEREBY FIND, DETERMINE, AND ORDER AS FOLLOWS:

2. That the City Council hereby authorizes the total amount of the charge, including any applicable County administrative or processing fees, to be placed on the San Bernardino annual tax roll and collected in the same manner as property taxes.

3. That the City Council hereby authorizes and directs the San Bernardino County AuditorController/Treasurer/Tax Collector to place the approved charges on the annual secured property tax roll for collection.

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

Staff recommends the City Council:

1. Adopt Resolution No. 5273-2026, as amended, which includes the required changes per the San Bernardino County Tax Assessor, to authorize the placement of the nuisance abatement costs for APN# 0182-102-14-0000 on the FY 2026-2027 tax roll.

2. Direct the City Clerk to provide an executed copy of Resolution No. 5273-2026 to the City of 20 Packet Pg. 349
Joint Meeting Council/BFPD
07/21/26 05:30 PM
Building
Heidy Riley
Resolution
Doc ID: 6472

COUNCIL RESOLUTION
Barstow’s Finance Department.
20 Packet Pg. 350

ATTACHMENT A
Resolution No. 5273-2026
Approved March 3, 2026

20.a
Packet Pg. 351 Attachment: Attachment A - Reso 5273 Approved 3.3.26 (6472 : Required Change Resolution No. 5273-2026 as Per San Bernardino Tax

20.b
Packet Pg. 352 Attachment: RESO 5273-2026 AS APPROVED 3.5.26 (6472 : Required Change Resolution No. 5273-2026 as Per San Bernardino Tax Assessor

20.b
Packet Pg. 353 Attachment: RESO 5273-2026 AS APPROVED 3.5.26 (6472 : Required Change Resolution No. 5273-2026 as Per San Bernardino Tax Assessor

ATTACHMENT B
Resolution No. 5273-2026
To Include San Bernardino County
Required Verbiage

20.c
Packet Pg. 354 Attachment: Attachment B - Reso 5273 7.21.26 (6472 : Required Change Resolution No. 5273-2026 as Per San Bernardino Tax Assessor City Council Resolution No. 5273-2026 1
RESOLUTION NO. 5273 - 2026

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW,

CALIFORNIA, MAKING DETERMINATIONS AND CONFIRMING

ASSESSMENTS AND PROCEEDINGS FOR UNPAID NUISANCE
ABATEMENT FEES FOR APN # 0182-102-14-0000
WHEREAS, APN # 0182-102-14-0000, Barstow, California, was not maintained in accordance with Chapter 6.28 of the Barstow Municipal Code; and WHEREAS, the owner of said property allowed the property to deteriorate; and WHEREAS, on October 15, 2025, City officials commenced with an intent to abate nuisance conditions, through notification via first-class mail and a posting of said intent on site; and
WHEREAS, due to a lack of reply to the Notice with Intent, an abatement warrant was sought and obtained from the Victorville Superior Court; staff from the City’s Public Works Department performed the specified work to clean, secure, and demolish the partially destroyed detached garage, which had collapsed due to a fire; and WHEREAS, the owner has been advised of the costs of abatement in the sum of $11,971.74 but has failed to tender payment within the thirty (30) day period; and WHEREAS, the City seeks recovery of abatement costs, and conducted a protest hearing to confirm the abatement costs pursuant to Sections 6.28.180 through 6.28.220 of the Barstow Municipal Code in order for said costs to become a lien on the property and a personal obligation against the property owner; and
WHEREAS, the City Manager of the City of Barstow has filed in the office of the City Clerk of said City an assessment for unpaid abatement costs in said City, in accordance with Section 6.28.180 through 6.28.220 of the Barstow Municipal Code; and WHEREAS, the City Manager has, as required, given notice of the time fixed for the hearing by the City Council; and
WHEREAS, the property owner and affected parties involved in this assessment have been duly notified of the date, time, and place of said hearing fifteen (15) days prior to said hearing; and
WHEREAS, a hearing was held before the City Council of the City of Barstow at 7:00 p.m. on March 3, 2026, in the City Council Chambers, 220 E Mountain View Street, Barstow, California, the time and place fixed in such notice; and WHEREAS, upon conclusion of the lien hearing held on March 3, 2026, the City Council approved the assessments and proceedings for unpaid nuisance abatement fees for APN # 0182-102-14-0000.

20.d
Packet Pg. 355 Attachment: RESO 5273-2026 CC 7.21.26 (6472 : Required Change Resolution No. 5273-2026 as Per San Bernardino Tax Assessor City Council Resolution No. 5273-2026 2

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BARSTOW DOES HEREBY FIND, DETERMINE, AND ORDER AS FOLLOWS:
1) That the City Council hereby certifies that the levy of the special tax assessments are authorized in accordance with the aforementioned provisions and the Barstow Municipal Code sections 6.28.180 through 6.28.220 and directs the San Bernardino County Auditor- Controller/Treasurer/Tax Collector to place the charges on the 2026- 2027 tax roll.
2) That the City Council hereby authorizes the total amount of the charge, including any applicable County administrative or processing fees, to be placed on the San Bernardino County annual tax roll and collected in the same manner as property taxes. 3) That the City Council hereby authorizes and directs the San Bernardino County Auditor-Controller/Treasurer/Tax Collector to place the approved charges on the annual secured property tax roll for collection.

PASSED, APPROVED, AND ADOPTED this 21st day of July, 2026 ________________________
Timothy R. Silva, Mayor
ATTEST:
____________________________
Andrea Flores, City Clerk
APPROVE AS TO FORM:
______________________________
Matthew Summers, City Attorney

20.d
Packet Pg. 356 Attachment: RESO 5273-2026 CC 7.21.26 (6472 : Required Change Resolution No. 5273-2026 as Per San Bernardino Tax Assessor City Council Resolution No. 5273-2026 3
I, Andrea Flores, City Clerk of the City of Barstow and Ex-Officio Clerk of the City Council, do hereby certify under penalty of perjury that the foregoing is a true and correct copy of Resolution No. 5273-2026, adopted by the City Council of the City of Barstow at a regular meeting held on July 21, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________
Andrea Flores, City Clerk

20.d
Packet Pg. 357 Attachment: RESO 5273-2026 CC 7.21.26 (6472 : Required Change Resolution No. 5273-2026 as Per San Bernardino Tax Assessor Joint Meeting Council/BFPD
07/21/26 05:30 PM
Engineering
Fidel Martinez
Contract
Doc ID: 6477

AGENDA ITEM
AGENDA MATTER:

ACCEPTANCE OF AMENDED FUNDING AGREEMENT WITH SAN BERNARDINO COUNTY FOR

BARSTOW CEMETERY DISTRICT AND APPROVAL OF CONTRACT TO ADVANCED ENGINEERING

USA AND CHANGE ORDERS FOR THE MOUNTAIN VIEW MEMORIAL CEMETERY LANDSCAPE

CURBING PROJECT
EXECUTIVE SUMMARY:

The City of Barstow entered into a Contract Agreement with the San Bernardino County Board of Supervisors on October 7, 2025, for "Landscape Curbing" (“Project”) at the Mountain View Memorial Cemetery. The County's contribution totaled $80,000 (75%) with a local match for the City of Barstow totaling $26,667 for a grand total of $106,667 for the Project.

City Staff has identified the need for expansion of the initial scope of work to maximize available funding and has been in discussions with San Bernardino County Board of Supervisors Staff to amend the current Agreement to allow for the expanded scope.

Items from the expanded scope include (2) Change Orders for additional curbing and bonding required for the Project. The revised scope also identifies the need for placement and compaction of decomposed granite (“DG”) throughout the designated curbing areas. The DG material to be utilized was purchased directly by the Mountain View Memorial Cemetery and is currently stockpiled onsite at the Cemetery.

DISCUSSION:

The Mountain View Memorial Cemetery District (“District”) requested financial assistance through the Office of San Bernardino County, First District Supervisor Col. Paul Cook, through the County’s District Specific Priorities Program for the landscape curbing project (“Project”). The San Bernardino County Board of Supervisors allocated discretionary funding to Project, and as a condition of the funding award the District was required to provide a twenty five percent (25%) local funding match.

On October 7, 2025, the City Council approved a Funding Agreement between the City of Barstow and the County of San Bernardino in the total amount of $106,667 for the Project. The County’s contribution of seventy five percent (75%) totaled $80,000, with the City providing the required local match of twenty five percent (25%) totaling $26,667.

In accordance with the City’s Purchasing Policy and the California Uniform Public Construction Cost Accounting Act (CUPCCAA), City staff publicly advertised the project for informal bids on April 6, 2026. A total of ten (10) bids were received on or before the April 22, 2026, informal bid deadline. Following a review of bid responsiveness and contractor qualifications, Advanced Engineering USA was determined to be the lowest responsive and responsible bidder, submitting a bid in the amount of $54,117.00 Below is the list of bids received.

Company Name Proposal Quote
HS Brown Construction Inc. $126,332.00
21 Packet Pg. 358
Joint Meeting Council/BFPD
07/21/26 05:30 PM
Engineering
Fidel Martinez
Contract
Doc ID: 6477

AGENDA ITEM
JCJ Chavez Construction Inc. $253,296.00
Kormex Construction Inc. $118,000.00
Synthetic Grass Showroom Inc. $70,000.00
Leonida Builders Inc. $134,640.00
Gentry General Engineering $88,795.00
JDR Construction $81,550.00
No Limit Construction $122,000.00
Junior Prospect Landscaping $67,900.00
Advanced Engineering USA $54,117.00
Following award of the contract, City staff identified an opportunity to maximize the available project funding by completing additional landscape curbing improvements that were not included in the original scope due to budget constraints during the bidding process. The additional improvements served to provide a continuous and functional perimeter restraint for the proposed landscape improvements and enhance the overall completion of the Project.

To accomplish the expanded scope of work, City staff negotiated Change Order No. 1 (Attachment A) in the amount of $19,899.00 for the installation of additional landscape curbing. In accordance with the increased contract amount, Change Order No. 2 (Attachment B) in the amount of $1,853.00 is required to provide the additional payment bond coverage required under the contract documents and applicable provisions of the California Public Contract Code.

City staff is requesting that the City Council approve Change Order No. 1 to complete the expanded project scope and authorize the Change Order No 2 for the required payment bond. Upon approval, the project will remain within the available funding allocation, with an estimated remaining balance of $30,798 available for eligible project expenditures.

Additionally, in recent weeks, City Staff has been working with the San Bernardino County Board of Supervisors to further amend the current Contract Agreement to include an expanded scope of work which would allow placement of landscape materials within the designated curbing areas. The amended Contract (Attachment C) which includes the proposed expanded scope to fully utilize available funding is also presented for the City Council’s review and consideration. Staff recommends approval of the amended agreement and associated change orders to ensure completion of the project to maximize the use of available funding and provide the needed long-term landscaping improvements.

FISCAL IMPACT:

The City Council previously approved $26,667 from Measure Q General Fund balance and in-kind staff support to manage the curbing project. Current City Council action would authorize Change Orders No. 1 and No. 2 and authorize the amendment to the contract between the County of San Bernardino and the 21 Packet Pg. 359
Joint Meeting Council/BFPD
07/21/26 05:30 PM
Engineering
Fidel Martinez
Contract
Doc ID: 6477

AGENDA ITEM
City of Barstow to amend the scope of work of the project, to include curbing and the placement of landscape material. No additional funding is required as part of the approvals requested under this staff report.

RECOMMENDED ACTION:

City Council is requested to:

1. Approve the amended Agreement between the City of Barstow and the San Bernardino County Board of Supervisors to expand the project scope to include curbing, as well as the placement of landscape materials within designated curbing areas.

2. Approve Change Order No. 1 to Advanced Engineering USA in the amount of $19,899.00 for additional landscape curbing improvements.

3. Approve Change Order No. 2 in the amount of $1,853.00 for the required increase to the project for payment bond.

4. Authorize the City Manager, or designee, to execute the amended agreement, change orders, and all related contract documents.
21 Packet Pg. 360

ATTACHMENT A
Mt. View Memorial Cemetery
Landscape Curbing Project
CHANGE ORDER # 1

ADDITIONAL LANDSCAPE CURBING

21.a
Packet Pg. 361 Attachment: Attachment A -Cover Page (6477 : Acceptance of Revised Agreement with San Bernardino County for Barstow Cemetery District)

INVOICE
Advanced Engineering USA
671 W Teapot Dome Ave
Porterville, CA 93257-9465
[email protected]
+1 (559) 202-9333
CITY OF BARSTOW':E2618 - BARSTOW MT VIEW CEMETERY
Bill to

CITY OF BARSTOW'
220 E MOUNTAIN VIEW ST

SUITE A
BARSTOW, CA 93211
Ship to

CITY OF BARSTOW
220 E MOUNTAIN VIEW ST

SUITE A
BARSTOW, CA 93211
Invoice details
Invoice no.: 1653
Terms: Net 30
Invoice date: 07/03/2026
Due date: 08/02/2026
# Product or service Description Est. Total Invoiced Qty Rate Amount Remaining

1. CHANGE ORDER #1 $0.00 $0.00 $0.00

2. CONCRETE INSTALL 6" X 6"

CONCRETE CURB IN

LIEU OF PROPOSED

PLASTIC OR WOOD

HEADER BOARD PER
PLANS APPROX. 1,050
L.F.
$19,899.00 $19,899.00 1 $19,899.00 $19,899.00 $0.00
Total $19,899.00
to k e n = 8 8 7 8 5 f0 f3 5 b 0 4 8 a 5 b a 6 5 0 a 9 4 2 e 9 a c 1 9 3 3 e e 6 d a 0 f7 3 8 6 4 a 8 6 b 5 fd 6 e 1 b 5 f1 3 5 3 9 e 9 1 6 c 3 fd a e c c 0 4 c fb b 8 c a 7 4 2 d b 4 c 2 7 5 b 9

21.b
Packet Pg. 362 Attachment: Change Order 1 - Additional Curbing (6477 : Acceptance of Revised Agreement with San Bernardino County for Barstow Cemetery

ATTACHMENT B
Mt. View Memorial Cemetery
Landscape Curbing Project
CHANGE ORDER # 2
Payment Bond

21.c
Packet Pg. 363 Attachment: Attachment B -Cover Page (6477 : Acceptance of Revised Agreement with San Bernardino County for Barstow Cemetery District)

INVOICE
Advanced Engineering USA
671 W Teapot Dome Ave
Porterville, CA 93257-9465
[email protected]
+1 (559) 202-9333
CITY OF BARSTOW':E2618 - BARSTOW MT VIEW CEMETERY
Bill to

CITY OF BARSTOW'
220 E MOUNTAIN VIEW ST

SUITE A
BARSTOW, CA 93211
Ship to

CITY OF BARSTOW
220 E MOUNTAIN VIEW ST

SUITE A
BARSTOW, CA 93211
Invoice details
Invoice no.: 1641
Terms: Net 30
Invoice date: 06/10/2026
Due date: 07/10/2026
# Product or service Description Qty Rate Amount

1. BONDING CONTRACT BOND
BOND AMOUNT: $54,117.00
PREMIUM AMOUNT: $1,853.00
1 $1,853.00 $1,853.00
Total $1,853.00
to k e n = 3 4 a 7 7 e b 2 e 0 9 f4 7 6 6 a e 6 1 7 c 9 0 0 f9 1 3 e a 4 6 3 b a d c c 2 6 a c 7 4 0 2 7 9 5 6 d 0 7 3 7 3 d a 3 b 7 a e e 3 3 5 4 5 0 1 6 4 0 e 4 5 e 7 9 ff 8 a 9 a d f0 6 2 0 7 e 6

21.d
Packet Pg. 364 Attachment: Change Order 2 - Payment Bond (6477 : Acceptance of Revised Agreement with San Bernardino County for Barstow Cemetery

ATTACHMENT C
Mt. View Memorial Cemetery
Landscape Curbing Project
San Bernardino County
Board of Supervisors &
City of Barstow
Contract Amendment 1

21.e
Packet Pg. 365 Attachment: Attachment C -Cover Page (6477 : Acceptance of Revised Agreement with San Bernardino County for Barstow Cemetery District) Standard Contract Page 1 of 3

THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY Board of Supervisors
Department Contract Representative Penelope Chang
Telephone Number 909-387-4886
Contractor City of Barstow
Contractor Representative Fidel Martinez
Telephone Number 760- 255-5159
Contract Term 01/13/2026 – 01/12/2028
Original Contract Amount Not-to-Exceed $80,000
Amendment Amount
Total Contract Amount Not-to-Exceed $80,000
Cost Center 1021001000
IT IS HEREBY AGREED AS FOLLOWS:

WHEREAS, it is the policy of the Board of Supervisors (Board) to work with community partners through services provided by San Bernardino County (County) and contractual agreements to identify programs, projects, and initiatives, that support the mission of the County, and to provide services to citizens that promote health, safety, economic well-being, education, recreation, and other public services that enhance quality of life, and meet the needs of the County’s citizens;
WHEREAS, under Government Code sections 26224 and 26227 the Board may contract with certain entities to provide certain services to County residents;
WHEREAS, on January 13, 2026 (Item No. 5), the Board approved Contract No. 26-05 (Contract) with City of Barstow (Contractor) in the not-to-exceed amount of $80,000 to support the curb construction project inside the Mountain View Memorial Cemetery located at 37067 Irwin Road, Barstow, California, 92311 (Services), for the period of January 13, 2026, through January 12, 2028;
WHEREAS, the Contractor was able to secure a more favorable bid for the original Phase I curbing project scope than originally estimated;
WHEREAS, the Contractor has requested to utilize the remaining funds under the original project scope for the new landscape component consisting of the placement and compaction of decomposed granite along the newly constructed curb area;
WHEREAS, the Contractor is requesting a revision to the Contract scope to include the landscaping component with no increase to the approved Contract funding from the County; WHEREAS, the First District Supervisor has approved Contractor’s scope revision request; Contract Number
26-05 A1
SAP Number

21.f
Packet Pg. 366 Attachment: San Bernardino County-City of Barstow-Contract(Amendment 1) (6477 : Acceptance of Revised Agreement with San Bernardino Revised 1/10/23 Page 2 of 3
WHEREAS, this amendment will continue to service the public purpose of providing for the health and safety needs of the County residents; and
WHEREAS, the County and the Contractor desire to amend the Contract as set forth below.

NOW, THEREFORE, the County and Contractor mutually agree as follows:

Effective August 4, 2026, Contract No. 26-05 is hereby amended as follows:

1. Replace Section B. CONTRACTOR RESPONSIBILITIES AND SCOPE OF SERVICES, Subsection B.1 of the Contract with the following:

B.1 Funding arising out of this Contract will be used to provide financial support for the Contractor to manage and complete the 3,633 liner feet curb construction project inside the Mountain View Memorial Cemetery located at 37067 Irwin Road, Barstow, California, 92311.

The project includes, but is not limited to, the construction of new curbing and associated landscaping improvements along the newly constructed curb areas.

2. This Amendment No. 1 to Contract No. 26-05 (Amendment) may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute one and the same Amendment. The parties shall be entitled to sign and transmit an electronic signature of this Amendment (whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name is contained therein. Each party providing an electronic signature agrees to promptly execute and deliver to the other party an original signed Amendment upon request.

3. All other terms and conditions of the Contract, as amended, shall remain in full force and effect as written.

21.f
Packet Pg. 367 Attachment: San Bernardino County-City of Barstow-Contract(Amendment 1) (6477 : Acceptance of Revised Agreement with San Bernardino Revised 1/10/23 Page 3 of 3
IN WITNESS WHEREOF, the San Bernardino County and the Contractor have each caused this Contract to be subscribed by its respective duly authorized officers, on its behalf.

FOR COUNTY USE ONLY
Approved as to Legal Form Reviewed for Contract Compliance Reviewed/Approved by Department

Julie Surber, Principal Assistant County
Counsel

Date Date Date

SAN BERNARDINO COUNTY CITY OF BARSTOW
(Print or type name of corporation, company, contractor, etc.) By
Dawn Rowe, Chair, Board of Supervisors (Authorized signature - sign in blue ink) Dated:

Name Rochelle Clayton
SIGNED AND CERTIFIED THAT A COPY OF THIS (Print or type name of person signing contract)

DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD Title City Manager
Lynna Monell
Clerk of the Board of Supervisors
of the San Bernardino County
(Print or Type)
By Dated:

Deputy
Address 220 East Mountain View St., Suite A

Barstow, CA 92311

21.f
Packet Pg. 368 Attachment: San Bernardino County-City of Barstow-Contract(Amendment 1) (6477 : Acceptance of Revised Agreement with San Bernardino Joint Meeting Council/BFPD
07/21/26 05:30:PM
Fire Department
Cory Cisneros
Other
Doc ID: 6475

FIRE AGENDA ITEM
AGENDA MATTER:

ADOPT RESOLUTION AUTHORIZING THE CITY TO OBTAIN FEDERAL FINANCIAL ASSISTANCE AND ACCEPT THE CAL OES/FEMA HAZARD MITIGATION ASSISTANCE GRANT (DR-4683- AP01077) FOR THE PERFORMANCE PERIOD OF JULY 1, 2023, THROUGH JULY 17, 2027.

EXECUTIVE SUMMARY:

Staff is recommending that Council approve the acceptance of the CALOES/FEMA Local Hazard Mitigation Plan Grant Program (LHMP) award in the amount of $209,870.50 for the management of the Hazard Mitigation Plan update for the City of Barstow. The acceptance approval fulfills a city purchasing requirement.

DISCUSSION:

Background
The current Hazard Mitigation Plan requires updating to maintain compliance with the Disaster Mitigation Act of 2000 and applicable Federal Emergency Management Agency (FEMA) regulations. An approved and FEMA-adopted LHMP is required for the City to remain eligible for numerous federal hazard mitigation funding opportunities.

Attachments:

Attachment 1: Notification of Sub-application Approval
Attachment 2: Grant subaward Amendment (Subaward# DR4683-AP01077) Attachment 3: Project Assurances for Federal Assistance dated 7/29/2024 Attachment 4: Notification of Approval for Subrecipient Management Cost Funding Attachment 5. Notification of Grant Subaward Face Sheet and Amendment FISCAL IMPACT:

Appropriate funds in the amount of $209,870.50 to account number 2252700 4458 and expenditure account number 2252700 5748.

This is a reimbursable grant. There are no matching funds required for this grant. The expenditure of up to $209,870.50 for the consultant services and management cost for the purpose of administering a hazard mitigation plan. The LHMP must be completed by City of Barstow. Expended City funds will be requested through the grant reimbursement process.
22 Packet Pg. 369
Joint Meeting Council/BFPD
07/21/26 05:30:PM
Fire Department
Cory Cisneros
Other
Doc ID: 6475

FIRE AGENDA ITEM
Federal Hazard Mitigation Grant (FEMA) $159,872.50
State Match (Cal OES PrepareCA) $ 49,998.00
Total Grant Funded Budget: $209,870.50
RECOMMENDED ACTION:

Staff recommends the City Council authorize the following:

1. City Council approves the appropriation of funds in the amount of $209,870.50.

2. Approve Cal OES Resolution and waive the full reading.

3. Authorize City Manager of Designated staff to sign and submit all required documents necessary for the Cal OES Grants.
22 Packet Pg. 370

22.a
Packet Pg. 371 Attachment: Barstow Resolution (6475 : Caloes/Fema Hazard Mitigation Grant Program)

22.a
Packet Pg. 372 Attachment: Barstow Resolution (6475 : Caloes/Fema Hazard Mitigation Grant Program) 3650 SCHRIEVER AVENUE  MATHER, CA 95655

RECOVERY FINANCIAL PROCESSING UNIT
(916) 845-8110
September 6, 2024
Christopher Heldreth
Building Official
Barstow, City of
220 East Mountain View Street, Suite A
Barstow, CA 92311
Subject: Notification of Grant Subaward Face Sheet and Amendment Approval
Hazard Mitigation Grant Program – Prepare CA Match
FEMA-4683-DR-CA, Project #AP01077, FIPS #071-04030
Dear Mr. Heldreth:

The California Governor’s Office of Emergency Services (Cal OES) has approved the Grant Subaward Face Sheet and Amendment #1 for the grant subaward referenced above. A copy of the finalized Grant Subaward Face Sheet and amendment are enclosed with this letter. These are official documents for the grant subaward agreement between Cal OES and your organization. Please retain the forms as part of your organization’s records related to this project.

Please note that, per FEMA guidelines, your organization must maintain an active registration in the federal SAM.gov (System for Award Management) database for the duration of this grant subaward.

For assistance regarding this grant subaward or the reimbursement request process, please contact the Recovery Financial Processing Unit at (916) 845-8110 or at [email protected].

For assistance regarding program requirements or project details, please contact the Prepare CA program specialists at [email protected].

Recovery Financial Processing Unit
Enclosures
c: Subrecipient’s Project File

GAVIN NEWSOM

GOVERNOR

NANCY WARD

DIRECTOR

22.b
Packet Pg. 373 Attachment: Notification of GSAFS and Amd Approval (6475 : Caloes/Fema Hazard Mitigation Grant Program) By AltomA at 1:42 pm, Mar 13, 2024

22.b
Packet Pg. 374 Attachment: Notification of GSAFS and Amd Approval (6475 : Caloes/Fema Hazard Mitigation Grant Program) By AltomA at 10:12 am, Aug 28, 2024 22.b
Packet Pg. 375 Attachment: Notification of GSAFS and Amd Approval (6475 : Caloes/Fema Hazard Mitigation Grant Program)

22.b
Packet Pg. 376 Attachment: Notification of GSAFS and Amd Approval (6475 : Caloes/Fema Hazard Mitigation Grant Program)

22.c
Packet Pg. 377 Attachment: City of Barstow - July 2024 Grant Subaward Amendment (6475 : Caloes/Fema Hazard Mitigation Grant Program)

22.c
Packet Pg. 378 Attachment: City of Barstow - July 2024 Grant Subaward Amendment (6475 : Caloes/Fema Hazard Mitigation Grant Program)

22.d
Packet Pg. 379 Attachment: City of Barstow - REVISED July 2024 Grant Subaward (6475 : Caloes/Fema Hazard Mitigation Grant Program)

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
GRANT SUBAWARD AMENDMENT SUBAWARD #:

Subrecipient (Certification and Signature of Authorized Agent) By (Authorized Signature) Date
Printed Name Title
Address
Governor's Office of Emergency Services (For Cal OES use only) By Director or Designee Date
Printed Name Title
Amount Encumbered by
this Document
Fund Source Labels
Prior Amount Encumbered
Total Amount Encumbered
to Date
I hereby certify upon my own personal knowledge that budgeted funds are available for the period and purpose of the expenditure stated above.

Signature of Cal OES Fiscal Officer Date

22.e
Packet Pg. 380 Attachment: Grant Subaward Amendment (6475 : Caloes/Fema Hazard Mitigation Grant Program)

22.e
Packet Pg. 381 Attachment: Grant Subaward Amendment (6475 : Caloes/Fema Hazard Mitigation Grant Program)

22.f
Packet Pg. 382 Attachment: Cal OES 89 Project Assurances (2) (6475 : Caloes/Fema Hazard Mitigation Grant Program)

22.f
Packet Pg. 383 Attachment: Cal OES 89 Project Assurances (2) (6475 : Caloes/Fema Hazard Mitigation Grant Program)

22.f
Packet Pg. 384 Attachment: Cal OES 89 Project Assurances (2) (6475 : Caloes/Fema Hazard Mitigation Grant Program)

22.f
Packet Pg. 385 Attachment: Cal OES 89 Project Assurances (2) (6475 : Caloes/Fema Hazard Mitigation Grant Program)

22.f
Packet Pg. 386 Attachment: Cal OES 89 Project Assurances (2) (6475 : Caloes/Fema Hazard Mitigation Grant Program) 3650 SCHRIEVER AVENUE  MATHER, CA 95655

RECOVERY FINANCIAL PROCESSING UNIT
(916) 845-8110
June 24, 2024
Christopher Heldreth
Building Official
Barstow, City of
220 East Mountain View Street, Suite A
Barstow, CA 92311
Subject: Notification of Subapplication Approval
Hazard Mitigation Grant Program – Prepare CA Match
FEMA-4683-DR-CA, Project #AP01077, FIPS #071-04030
Supplement #33
Dear Mr. Heldreth:

The California Governor’s Office of Emergency Services (Cal OES) received notification that the Federal Emergency Management Agency (FEMA) has approved your organization’s subaward application in the amount of $149,992.50. A copy of the FEMA award package is enclosed for your records.

Your organization’s subaward application has also been approved for $49,997.50 in state funding under the Prepare CA Match program.

In order to receive payment as a grant subrecipient, your organization must have the following on file with the Recovery Financial Processing Unit:
 A valid, current (approved within the last 3 years) Governing Body Resolution
 A Project Assurances for Federal Assistance agreement  A Grant Subaward Face Sheet (GSAFS). Please ensure that the individual who signs the GSAFS is designated by the Governing Body Resolution as an Authorized Agent for your organization.
 A current Federal Funding Accountability and Transparency Act (FFATA) Financial Disclosure form. This form must be submitted each fiscal year.  An active registration with the federal System for Award Management (SAM) website. The registration must remain active for the duration of this grant subaward.

For your convenience, this subapplication approval package includes the required post-obligation documents as well as guides to completing and renewing a SAM registration. Please complete the documents and mail copies to the address listed at the end of this letter, keeping the originals with your records.

GAVIN NEWSOM

GOVERNOR

NANCY WARD

DIRECTOR

22.g
Packet Pg. 387 Attachment: Haz. Mitigation Grant - PrepareCA Match Apvl Ltrs & FEMA Pkg (6475 : Caloes/Fema Hazard Mitigation Grant Program) 3650 SCHRIEVER AVENUE  MATHER, CA 95655

RECOVERY FINANCIAL PROCESSING UNIT
(916) 845-8110
Alternatively, you may scan and email the completed documents to the Recovery Financial Processing Unit at [email protected].

Electronic copies of the post-obligation documents can also be requested at the same address.

Payments will be made on a reimbursement basis using the enclosed Hazard Mitigation Reimbursement Request Form. A ten percent (10%) retention will be withheld from the federal share of reimbursement payments and will be released as part of the subaward closeout process.

Reimbursements can be made only for items listed on the approved subaward application. Expenditures for any other work should be separately maintained and are the sole responsibility of the subrecipient. Any funds received in excess of current needs or approved amounts, or those found owed as a result of a final inspection or audit, must be refunded to the State within 30 days of receipt of an invoice from Cal OES.

When mailing documents to the Recovery Financial Processing Unit, please use the following address:

California Governor’s Office of Emergency Services
Attention: Recovery Financial Processing Unit
3650 Schriever Avenue
Mather, CA 95655
For further assistance regarding post-obligation documents or the reimbursement request process, please contact the Recovery Financial Processing Unit at (916) 845-8110 or at [email protected]. For program-related questions, please contact the Hazard Mitigation Grants Programs Unit at (916) 328-7450.

Recovery Financial Processing Unit
Enclosures
c: Subrecipient’s Project File
*The Recovery Financial Processing Unit has a valid resolution and Grant Subaward Face Sheet (GSAFS) on file for this project. We now need your organization to complete a GSAFS Amendment form as part of the funding encumbrance/post-obligation document process.

22.g
Packet Pg. 388 Attachment: Haz. Mitigation Grant - PrepareCA Match Apvl Ltrs & FEMA Pkg (6475 : Caloes/Fema Hazard Mitigation Grant Program) 3650 SCHRIEVER AVENUE  MATHER, CA 95655

RECOVERY FINANCIAL PROCESSING UNIT
(916) 845-8110
June 24, 2024
Christopher Heldreth
Building Official
Barstow, City of
220 East Mountain View Street, Suite A
Barstow, CA 92311
Subject: Notification of Approval for Subrecipient Management Cost Funding Hazard Mitigation Grant Program – Prepare CA Match
FEMA-4683-DR-CA, Project #AP01077, FIPS #071-04030,
Supplement #33
Dear Mr. Heldreth:

The California Governor’s Office of Emergency Services (Cal OES) received notification that the Federal Emergency Management Agency (FEMA) has approved $9,880.00 in funding for subrecipient management costs (SRMC). SRMC are costs incurred while administering a Hazard Mitigation grant subaward. A copy of FEMA’s letter is enclosed for your records.

Payments are made on a reimbursement basis using the specialized Subrecipient Management Cost Reimbursement Request Form. Subrecipients are reminded to document their SRMC separately from direct project expenditures. To qualify for SRMC reimbursement, subrecipients must first incur and seek reimbursement for direct project expenditures via the specialized Project Expenditures Reimbursement Request Form. Reimbursement for SRMC is capped at five percent of a project’s cumulative direct project expenditures. Please note that your organization must maintain an active registration in the SAM.gov (System for Award Management) database for the duration of this grant subaward.

Please read the enclosed supplement. In accordance with Title 44 Code of Federal Regulations, Part 206.440, if you disagree with FEMA’s obligated amount or scope of work listed in the supplement, you can appeal. All appeals must be in writing and received by Cal OES within 60 days from the receipt of this letter.

If you have any questions or need assistance, please contact the Recovery Financial Processing Unit at (916) 845-8110 or at
[email protected].

Recovery Financial Processing Unit
Enclosures
c: Subrecipient’s Project File

GAVIN NEWSOM

GOVERNOR

NANCY WARD

DIRECTOR

22.g
Packet Pg. 389 Attachment: Haz. Mitigation Grant - PrepareCA Match Apvl Ltrs & FEMA Pkg (6475 : Caloes/Fema Hazard Mitigation Grant Program) U.S. Department of Homeland Security
FEMA Region 9
1111 Broadway, Suite 1200
Oakland, CA 94607
www.fema.gov
1 , 2024
Robyn Fennig, Assistant Director
3655 Schriever Avenue
Mather, CA
Reference: Application Approval, HMGP DR-4683-1077-33P
Barstow
7% Prepare CA Match: City of Barstow Hazard Mitigation Plan Update FIPS Code: 071-04030, Supplement 33
Dear Robyn Fennig:

We approve and issue Hazard Mitigation Grant Program (HMGP) funds for the Barstow (SubRecipient) HMGP DR-4683-1077-33P, 7% Prepare CA Match: City of Barstow Hazard Mitigation Plan Update.

The total project cost is $199,990.00. As shown in the enclosed Obligation Report - Supplement 33, we are obligating $149,992.50 for the 75 percent Federal share; the 25 percent non-Federal share is $49,997.50. We are obligating $9,880.00 for the 100% Federal share Subrecipient Management Costs.

These funds are available in SmartLink for immediate and eligible disbursements. The following is a summary of the approved funding:

Approvals: Federal Share: Non-Federal Share: Total Project Cost:

Supplement 33 $149,992.50 $49,997.50 $199,990.00
Management Costs $9,880.00 $0.00 $9,880.00
This HMGP project approval and obligation of funds are subject to the following conditions:

1. Scope of Work (SOW) The Barstow will develop and adopt a FEMA approved Hazard Mitigation Plan to meet the requirements outlined in 44 CFR Part 201 and the most current FEMA hazard mitigation plan guidance.

2. Project Completion Date The work schedule included with the project application indicates that the project will take 36 months to complete; however, we can only approve a project up to the approved disaster period of performance (POP). Therefore, the project completion date is April 13, 2027. Please inform the sub-recipient that work completed after the disaster period of

RECEIVED
JUN 18 2024

FINANCIAL PROCESSING UNIT

22.g
Packet Pg. 390 Attachment: Haz. Mitigation Grant - PrepareCA Match Apvl Ltrs & FEMA Pkg (6475 : Caloes/Fema Hazard Mitigation Grant Program) Robyn Fennig
1 , 2024

performance (POP) is not eligible for federal funding, and that federal funds may be deobligated for work completed outside the POP when there is no approved time extension.

3. Project Closeout Within 120 days of project completion, all project funds must be liquidated and final closeout documentation for the project must be submitted to FEMA. Please note the project must comply with Code of Federal Regulations Title 2, Part 200 reporting requirements at the time of closeout.

4. Record of Environmental Consideration (REC) In compliance with the National Environmental Policy Act (NEPA), this undertaking is categorically excluded (CE) from the need to prepare either an environmental assessment or environmental impact statement.

5. Standard Conditions This project approval is subject to the enclosed Standard Mitigation Grant Program (HMGP) Conditions, amended August 2018. Please note that federal funds may be de-obligated for work that does not comply with these conditions.

If you have any questions, please contact Andrea Harvey, Grants Management Specialist, by email at [email protected], or phone (202) 430-4878.

Sincerely,
Kathryn Lipiecki
Director, Mitigation Division
FEMA Region 9
Enclosures (2):

Obligation Report Supplement 33
Standard Mitigation Grant (HMGP) Conditions
cc:

Emergency Services
Ron Miller, Hazard Mitigation Assistance Division
Emergency Services
Office of Emergency Services
Robert McCord, Chief, Hazard Mitigation Assistance Branch, FEMA Region 9

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Packet Pg. 391 Attachment: Haz. Mitigation Grant - PrepareCA Match Apvl Ltrs & FEMA Pkg (6475 : Caloes/Fema Hazard Mitigation Grant Program)

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Packet Pg. 392 Attachment: Haz. Mitigation Grant - PrepareCA Match Apvl Ltrs & FEMA Pkg (6475 : Caloes/Fema Hazard Mitigation Grant Program)

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Packet Pg. 393 Attachment: Haz. Mitigation Grant - PrepareCA Match Apvl Ltrs & FEMA Pkg (6475 : Caloes/Fema Hazard Mitigation Grant Program)

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Packet Pg. 394 Attachment: Haz. Mitigation Grant - PrepareCA Match Apvl Ltrs & FEMA Pkg (6475 : Caloes/Fema Hazard Mitigation Grant Program) Hazard Mitigation Assistance - Notification to Subrecipients (Revised 9/2021) Page 1 of 5

HAZARD MITIGATION ASSISTANCE

NOTIFICATION TO SUBRECIPIENT

GRANT ADMINISTRATION PROCEDURES

1. PROCUREMENT/COMPETITIVE BIDS PROCESS
All contract/procurement transactions must be carried out in a manner consistent with financial administrative requirements found in Title 2 of the Code of Federal Regulations (2 CFR) Part 200.

2. ALLOWABLE COSTS AND REIMBURSEMENTS
Once the Federal Emergency Management Agency (FEMA) approves a total eligible activity cost and obligates funding, California Governor’s Office of Emergency Services (Cal OES) can process reimbursement requests for eligible activities. Payments are made on a reimbursement basis and funds will be disbursed for activities that are consistent with the approved scope of work. Activity expenditures will be reimbursed according to the Federal Share/Non-Federal Share percentage specified in the FEMA obligation letter. Additionally, Cal OES will withhold retention of 10% from each reimbursement request. The retention amount will be released to the subrecipient upon completion of the closeout process.

Reimbursement requests must be submitted to Cal OES on a Hazard Mitigation Reimbursement Request Form. The form must be signed by the subrecipient’s Designated Authorized Agent. Reimbursement Request Forms can be emailed to:

[email protected].

Alternatively, Reimbursement Request Forms can be mailed to:

California Governor’s Office of Emergency Services
Attn: Recovery/Hazard Mitigation Grants Processing Unit 3650 Schriever Avenue
Mather, California 95655
Should the subrecipient be able to complete this work for less than the maximum allowable costs, the subrecipient will be reimbursed at 75% of the actual costs. Any remaining funds will be deobligated. If activity costs exceed the maximum allowable costs, the subrecipient will be reimbursed at 75% of the FEMA approved activity cost.

3. COST OVERRUNS (HMGP Only)
Cost over-runs can be considered if available funding exists in the declared disaster. Nonconstruction subaward adjustments of more than 10 % in any direct cost categories, where the awarding Agency’s share exceeds $100,000, require a revision request. All construction cost adjustments that lead to the need for additional funds, and any changes to access contingency funds and re-budget to another direct cost category, require a revision request.

Potential cost over-runs should be explained by the subrecipient in the quarterly progress reports and may be verified by activity inspection. All cost over-runs must be requested

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Packet Pg. 395 Attachment: HMA Notification to Subrecipients (6475 : Caloes/Fema Hazard Mitigation Grant Program) Hazard Mitigation Assistance - Notification to Subrecipients (Revised 9/2021) Page 2 of 5 before expenditure of costs in excess of the total approved activity costs, and the request must be signed by the subrecipient’s Designated Authorized Agent. All cost over-runs must be justified by the subrecipient and supported by a benefit cost analysis (BCA) prepared using the FEMA BCA Toolkit, if BCA is applicable to the project type. Unjustified over-runs will be denied by Cal OES.

Consult your Cal OES Grants Specialist when a potential cost overrun is identified. There is no guarantee that HMGP funds will be available to cover cost over-runs.

4. SCOPE OF WORK CHANGES
Any requests for changes to the approved scope of work must be consistent with program guidance and regulations, be signed by the subrecipient’s Designated Authorized Agent, and submitted to a Cal OES Grants Specialist. Pre-approval is required before the start of any activity not included in the approved scope of work. Costs associated with any activity that is not included in the approved scope of work are not eligible for reimbursement.

5. QUARTERLY REPORT PROCEDURES
Subrecipients are required to submit progress reports to Cal OES on a quarterly basis until the end of the approved performance period
The first Quarterly Report is due to Cal OES within 15 days of the end of the first quarter following the initial award. Quarterly Reports will thereafter be numbered consecutively by quarter and year (e.g. a 24 month project is required to submit 8 quarterly reports.) The following is the schedule for the Quarterly Reports:

First Reporting Period: January 1 - March 31 Report due by April 15 Second Reporting Period: April 1 - June 30 Report due by July 15 Third Reporting Period: July 1 - September 30 Report due by October 15 Fourth Reporting Period: October 1 - December 31 Report due by January 15 Quarterly Reports shall include, at a minimum:

A. The status and completion date for the activity funded, including any problem or circumstances affecting the completion date, scope of work, or costs which are expected to result in noncompliance with the approved grant subaward conditions.

B. A description of milestones completed in accordance with the work schedule provided by the subrecipient. The milestones declared in the subrecipient's work schedule will be applied as a standard of the activity’s progress.

The State Hazard Mitigation Officer and HMA staff will review the reports and forward a report to the FEMA Regional Administrator on the status of each grant subaward.

Cal OES may suspend reimbursements to subrecipients who are not current in the submission of quarterly progress reports. Reimbursement requests received for suspended grant subawards will be returned to the subrecipient. Completed Quarterly Reports should be emailed to the Cal OES Grant Specialist.

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Packet Pg. 396 Attachment: HMA Notification to Subrecipients (6475 : Caloes/Fema Hazard Mitigation Grant Program) Hazard Mitigation Assistance - Notification to Subrecipients (Revised 9/2021) Page 3 of 5 Alternatively, Quarterly Reports must be sent to:

California Governor’s Office of Emergency Services
Attn: Hazard Mitigation Assistance Branch
3650 Schriever Avenue
Mather, California 95655

6. SITE VISITS
Cal OES reserves the right to inspect all activities and review documentation for compliance.

If site visits or documentation reveal problems in project performance, Cal OES shall require the subrecipient to correct the deficiencies before close-out.

7. PERFORMANCE PERIOD EXTENSIONS
All performance period extension requests must include the dates and circumstances of all previous extensions on this activity, a detailed explanation for the delay, and a revised activity work schedule. All performance period extension requests must be submitted to Cal OES and signed by the subrecipient’s Designated Authorized Agent. Any costs incurred outside of an approved performance period will not be considered eligible.

Extensions to the original performance period of up to twelve months may be granted by Cal OES upon written request from the subrecipient. If an extension is needed, a request must be submitted to Cal OES no less than 90 days prior to the end of the current approved performance period. Time extension requests received by Cal OES less than 90 days prior to the end of the current approved performance period may not be considered.

Extension requests must include:
 Verification that progress has been made as described in quarterly reports  Reason(s) for delay
 Current status of the activity/activities
 Current POP termination date and new projected completion date  Remaining available funds, both Federal and non-Federal  Budget outlining how remaining Federal and non-Federal funds will be expended  Plan for completion, including updated schedule
Cal OES will notify the subrecipient of FEMA’s determination.

8. ADMINISTRATIVE DOCUMENTS
The administrative documents included with this package must be completed, signed by an authorized representative of the subrecipient and received by Cal OES before any payments can be processed. These forms include:
 Applicant Agent Resolution (Cal OES 130),
 Project Assurances (Cal OES 89),
 2-101 Grant Subaward Face Sheet (PDM/FMA Only)
 2-101a Supplemental Grant Subaward Information (HMGP Only)  Federal Funding Accountability and Transparency Act – FFATA  SAM Number verification
 STD 204 Payee Data Record (for PNPs only)

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Packet Pg. 397 Attachment: HMA Notification to Subrecipients (6475 : Caloes/Fema Hazard Mitigation Grant Program) Hazard Mitigation Assistance - Notification to Subrecipients (Revised 9/2021) Page 4 of 5 Completed forms can be emailed to: [email protected] Alternatively, completed forms can be mailed to:

California Governor’s Office of Emergency Services
Attn: Recovery/Hazard Mitigation Grants Processing Unit 3650 Schriever Avenue
Mather, California 95655

9. CLOSEOUT
Subrecipients must submit Closeout Packages to Cal OES a minimum of 30 days prior to the Period of Performance (POP) completion date of the subaward. All activity costs are subject to audit; therefore, retention of adequate documentation is required to verify the scope of work and the activity costs. All activity documentation must be retained by the subrecipient for three years from the date of the audit waiver letter, which is the closeout notification for the subrecipient. The documentation required is dependent on the type of activity. The package must include at least the following:
 Final Claim form
 Accomplishments and results report
 Budget summary
 Inspection Report (projects only)
 Planned Maintenance Activities Statement
 Project Photographs/Materials (projects only)
 Resolution of Adoption (plans only)

10. AUDITS
Cal OES may request an audit of any funds disbursed to a subrecipient at any time. Each subrecipient is required to provide reasonable and timely access to all records. Subrecipients who expend combined federal awards above $750,000 must submit audit reports consistent with the requirements of the Office of Management and Budget OMB Circular A-133. Such audits of subrecipients will be conducted in accordance with the requirements of the Single Audit Act.

11. MONITORING
To ensure compliance with applicable Federal and State laws and regulations, subrecipient activities shall be monitored. Any finding(s) and program deficiencies shall be resolved though viable corrective action plans. Monitoring is comprised of desk and field reviews, of specific subrecipient records, including supporting financial documentation.

12. APPEALS (HMGP Only)
Subrecipients may appeal any determination made by FEMA by submitting justification in writing to Cal OES within 60 days of the receipt of FEMA’s determination, including the monetary figure in dispute, provisions in Federal law, regulation, or policy that support their position.

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Packet Pg. 398 Attachment: HMA Notification to Subrecipients (6475 : Caloes/Fema Hazard Mitigation Grant Program) Hazard Mitigation Assistance - Notification to Subrecipients (Revised 9/2021) Page 5 of 5 Cal OES will review the appeal material submitted, make any additional investigations necessary, and forward the appeal with a written recommendation to the FEMA Regional Administrator within 60 days.

The FEMA Regional Administrator will notify Cal OES of the disposition of the subrecipient’s appeal, or need for additional information, within 90 days following receipt of all related information.

If the Regional Administrator denies the appeal, the subrecipient may submit a second appeal to Cal OES. Cal OES will review the second appeal and may forward it with a written recommendation to the FEMA Deputy Associate Administrator through the FEMA Regional Administrator. Second appeals shall be submitted no later than 60 days after receipt of notice of the Regional Administrator’s denial of the first appeal. In cases involving appeals of a highly technical nature, the Deputy Associate Administrator may refer the appeal to an independent scientific or technical body for review. The Deputy Associate Administrator shall render a determination on the appeal within 90 days following receipt of all related information. The second appeal’s determination is final.

See Part 44 of the Code of Federal Regulations (44 CFR) Section 206.440.

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Packet Pg. 399 Attachment: HMA Notification to Subrecipients (6475 : Caloes/Fema Hazard Mitigation Grant Program) Joint Meeting Council/BFPD
07/21/26 05:30:PM
Fire Department
Cory Cisneros
Other
Doc ID: 6476

FIRE AGENDA ITEM
AGENDA MATTER:

AWARD OF CONTRACT TO ATLAS PLANNING SOLUTIONS FOR THE LOCAL HAZARD MITIGATION PLAN UPDATE, ACCEPTANCE OF REQUEST FOR PROPOSAL (RFP-2026-0001), AND

ADOPTION OF A RESOLUTION AUTHORIZING FEDERAL FINANCIAL ASSISTANCE AND ACCEPTANCE OF THE CAL OES/FEMA HAZARD MITIGATION ASSISTANCE GRANT (DR-4683- AP01077)
EXECUTIVE SUMMARY:

The City of Barstow was awarded $209,870.00 on June 24, 2024, in grant funding through the California Governor's Office of Emergency Services (Cal OES) to update its Local Hazard Mitigation Plan (LHMP), a critical planning document required by FEMA to maintain eligibility for future hazard mitigation funding.

Following a competitive Request for Proposals (RFP) process conducted in accordance with federal and City procurement requirements, nine qualified proposals were received and independently evaluated.

Based on the established evaluation criteria, Atlas Planning Solutions received the highest overall ranking and was determined to be the most qualified firm to provide the required professional services. Staff recommends awarding the agreement to Atlas Planning Solutions and authorizing the City Manager to execute the contract, allowing the project to proceed in accordance with the Cal OES grant schedule.

DISCUSSION:

Background
The current Hazard Mitigation Plan requires updating to maintain compliance with the Disaster Mitigation Act of 2000 and applicable Federal Emergency Management Agency (FEMA) regulations. An approved and FEMA-adopted LHMP is required for the City to remain eligible for numerous federal hazard mitigation funding opportunities.

The updated plan will identify natural hazards affecting the City, assess community vulnerabilities, evaluate critical infrastructure, identify mitigation strategies, prioritize future mitigation projects, and improve the City's overall disaster resilience.

The RFP is attached hereto as Attachment 1.

Scope of Service
Atlas Planning Solutions shall provide professional services necessary to complete the City of Barstow Local Hazard Mitigation Plan (LHMP) update, including, but not limited to:
· Provide overall project management and grant coordination. · Conduct a project kickoff meeting with City staff.
23 Packet Pg. 400
Joint Meeting Council/BFPD
07/21/26 05:30:PM
Fire Department
Cory Cisneros
Other
Doc ID: 6476

FIRE AGENDA ITEM
· Develop and implement a public and stakeholder outreach strategy. · Facilitate planning team, stakeholder, and public meetings. · Collect and analyze hazard, risk, vulnerability, and critical facility data. · Update the City's hazard identification and risk assessment. · Review and incorporate current federal, state, regional, and local planning documents. · Identify, evaluate, and prioritize hazard mitigation strategies and projects. · Develop a FEMA- and Cal OES-compliant Local Hazard Mitigation Plan. · Coordinate plan review with City staff, Cal OES, and FEMA. · Address agency review comments and prepare revised draft documents. · Prepare all required final plan documents and supporting materials. · Assist with City Council presentations and adoption of the LHMP. · Support submission of the adopted plan to Cal OES and FEMA for final approval. · Ensure all work complies with the Disaster Mitigation Act of 2000, 44 CFR Part 201, FEMA Local Mitigation Planning Policy Guide, applicable Cal OES requirements, and the grant performance schedule.

Procurement Process
The RFP was conducted in accordance with public procurement requirements and included:
· RFP issued and public notice on 05/07/2026
· RFP was reissued due to lack of response on 05/28/2026 · RFP Responses were due by 06/09/2026
Proposals were evaluated based on the following criteria:

The City of Barstow conducted a competitive Request for Proposals (RFP) process in accordance with the City's Purchasing Policy and applicable federal procurement requirements. Nine qualified proposals were received and independently evaluated using the criteria established in the RFP, including qualifications, technical approach, experience, project schedule, references, and cost. Based on the evaluation results, Atlas Planning Solutions received the highest overall ranking and was determined to be the best-qualified consultant to provide the required professional services. 23 Packet Pg. 401
Joint Meeting Council/BFPD
07/21/26 05:30:PM
Fire Department
Cory Cisneros
Other
Doc ID: 6476

FIRE AGENDA ITEM
Evaluation Results
Staff received nine proposals from qualified Hazard Mitigation consultants. After thorough evaluation by the selection committee, the following 3 consultants met all aspects of the RFP and were reviewed for final selection:
· Michael Baker International
· Atlas Planning Solutions
· Dynamic Planning + Science
Following the evaluation process, the committee determined that Michael Baker International, Atlas Planning Solutions, and Dynamic Planning + Science were the three highest-ranked firms. Atlas Planning Solutions received the highest overall evaluation score based on qualifications, technical approach, experience, project schedule, references, and cost.

Contract Terms
Key terms of the Professional Services Agreement include:
· Contract Term: From the date of contract execution through project completion, including final FEMA and Cal OES approval, unless terminated earlier in accordance with the Agreement. · Structure: Consultant shall perform the services described in the scope of work. · Compensation: Compensation shall not exceed amount approved by Council and shall be paid for satisfactorily completed services in accordance with the Professional Services Agreement. · Insurance: Comprehensive General Liability, Automobile Liability, Workers Compensation, and Employee Liability
· Contract Type: Professional Services Agreement
· Contract Amount: Not to exceed the amount approved by the City Council and consistent with the consultant's submitted cost proposal.
· Funding Source: California Governor's Office of Emergency Services (Cal OES) Hazard Mitigation Assistance Grant (Project No. AP01077).
· Completion Deadline: Consultant shall complete all work necessary to allow the City to meet the Cal OES grant performance period and final plan submission deadline.

Attachments:

Attachment 1: Request for proposal-Atlas Planning Solutions 23 Packet Pg. 402
Joint Meeting Council/BFPD
07/21/26 05:30:PM
Fire Department
Cory Cisneros
Other
Doc ID: 6476

FIRE AGENDA ITEM
FISCAL IMPACT:

The Professional Services Agreement with Atlas Planning Solutions will be funded through the California Governor's Office of Emergency Services (Cal OES) Hazard Mitigation Assistance Grant. Sufficient grant funding has been awarded for this project, and no additional General Fund appropriation is required beyond any previously approved local match, if applicable.

There is no new general fund budget impact as funds for the project are 100% reimbursable through Cal OES
Federal Hazard Mitigation Grant (FEMA) $159,872.50
State Match (CalOES PrepareCA) $ 49,998.00
Total Grant Funded Budget: $209,870.50
Consultant Contract Proposal: $ 93,210.00
20% Project Contingency $ 18,642.00
Sub Total (With Contingency Included) $ 111,852.00
Management Cost Reimbursement $ 9,880.00
Remaining Grant Funds for Eligible Project Costs $ 88,138.50 Revenue 2252700 4458
Expenditure 2252700 5748
RECOMMENDED ACTION:

That the City Council:

1. Award Professional Services Agreement (RFP: 2026-0001) by Atlas Planning Solutions and authorize the City Manager to execute a consultant services agreement with Atlas Planning Solutions for the amount of $111,852.00 (includes 20% contingency). 23 Packet Pg. 403
PROPOSAL for
LHMP Update

PREPARED FOR
City of Barstow June 9, 2026

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Packet Pg. 404 Attachment: RFP Local Hazard Mitigation Plan – Technical Proposal (6476 : Local Hazard Mitigation Plan Update) City of Barstow, City Clerk’s Office
Bruce English, Chief Resilience Officer / Fire Division Chief 220 East Mountain View Street, Suite A
Barstow, CA 92311
Dear Mr. English,
With this upcoming update to the City’s Local Hazard Mitigation Plan, Barstow is taking an important opportunity to ensure the safety of both its residents and businesses. Revising the Plan to address the City’s most pressing issues will empower Barstow staff, residents, and decision makers to actively improve the community’s quality of life today, while ensuring that the City’s new development and redevelopment are safe, resilient, and able to meet the needs of future generations. Toward this goal, we at Atlas Planning Solutions (APS) would like to offer our consulting team’s extensive emergency planning expertise, which includes the following advantages:
• Understanding of regional issues and local context – In addition to extensive LHMP development projects, the APS Team has worked throughout San Bernardino County and southern California, supporting cities like Barstow with Local Hazard Mitigation Plan and General Plan Safety Element updates.
• Extensive prior experience – We believe that our prior experience throughout the region allows our team to hit the ground running, saving time and avoiding potential pitfalls. Our team brings direct knowledge of the hazards, hazard-planning frameworks, and mitigation strategies across many different communities in California. This familiarity allows us to streamline the update process, focus on meaningful improvements, and efficiently meet FEMA and Cal OES requirements.

APS has prepared this proposal in direct response to the City of Barstow’s Request for Proposals (RFP) for LHMP Update Services. This proposal incorporates the RFP and its requirements in their entirety.

Information on our company and staff, as well as specific experience and references, are included. Our Project Understanding and Scope of Services outline exactly how APS can fulfill the City’s needs.

Aaron Pfannenstiel will serve as the project manager and primary contact for this project. With more than 20 years of experience, he will ensure adequate staffing and the highest levels of quality control. As a Principal, Mr. Pfannenstiel is authorized to bind the team to the contents of this submittal—valid for 90 days—and negotiate contracts on behalf of the firm. If you have questions or if you would like to schedule an interview, please contact Aaron at (951) 444-9379 or via email at [email protected].

Respectfully submitted,
Aaron Pfannenstiel, Principal, Atlas Planning Solutions 6578 Barranca Drive, Riverside, CA 92506
Federal TIN 832907286 / California State EIN 4220195

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Packet Pg. 405 Attachment: RFP Local Hazard Mitigation Plan – Technical Proposal (6476 : Local Hazard Mitigation Plan Update) Page | i
Table of Contents
Consultant Overview and Qualifications ........................................................................... 1 Consultant Overview ...................................................................................................................... 1 Consultant Identifiers ..................................................................................................................... 1 Consultant Partnership – Navigating Preparedness Associates ........................................................ 2 Consultant Affirmations.................................................................................................................. 2 Consultant Staff ............................................................................................................... 4 Consultant Experience ..................................................................................................... 6 Prior LHMP Project Experience ........................................................................................................ 6 Prior LHMP Project Experience – NPA .............................................................................................. 8 Prior LHMP Project References........................................................................................................ 9 Project Understanding and Approach .............................................................................. 13 Planning Framework & Compliance............................................................................................... 13 Guiding Principles......................................................................................................................... 14 Scope of Services ........................................................................................................... 14 Task 1. Planning Process and Resource/Project Management ........................................................ 15 Task 2. Hazard Identification, Risk Assessment, and Capabilities Assessments.............................. 16 Task 3. Development of Hazard Mitigation Actions and Strategies................................................... 17 Task 4. Public Outreach, Meetings, and Public Comment............................................................... 17 Task 5. Plan Preparation, Drafting, and Evaluation ......................................................................... 20 Task 6. Plan Approval, Adoption, and Project Closeout................................................................... 21 Proposed Project Timeline .............................................................................................. 23 Appendix A – Resumes ................................................................................................... A1 Appendix B – Acknowledgment of Receipt of Addendum .................................................. B1 Appendix C – Requested Contract Clarifications and Exceptions ..................................... C1

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Packet Pg. 406 Attachment: RFP Local Hazard Mitigation Plan – Technical Proposal (6476 : Local Hazard Mitigation Plan Update) Proposal for LHMP Update
City of Barstow
Page | 1
Consultant Overview and Qualifications
Consultant Overview
Atlas Planning Solutions (APS) is a California-based planning and emergency management consulting firm specializing in hazard mitigation, emergency operations, and resilience planning. The firm’s multidisciplinary team has extensive experience working with local, state, and federal agencies on planning efforts of varying size and complexity.

APS provides a comprehensive range of services, including Local Hazard Mitigation Planning; General Plan preparation with an emphasis on Safety Elements, hazards, evacuation, and resilience; Emergency Operations Planning; resilience planning; hazard and vulnerability analysis; and grant technical assistance. This integrated approach allows APS to support jurisdictions across the full emergency management lifecycle, from risk assessment and mitigation through operational readiness and recovery.

Founded in 2018 as a California S-Corporation, APS is a woman-owned Disabled Veteran Business Enterprise headquartered in Riverside, California. The firm is led by Suzanne Murray, Principal and Chief Executive Officer, and Aaron Pfannenstiel, Principal and Chief Financial Officer. APS’s professional staff includes senior and associate planners with expertise in emergency management, hazard mitigation, GIS analysis, and technical assistance, supported by planning interns as appropriate.

Consultant Identifiers
Legal Name Atlas Planning Solutions
Business Entity Type S-Corporation, incorporated in 2018 in the State of California Principals / Officers • Suzanne Murray – Principal / CEO • Aaron Pfannenstiel – Principal / CFO / Project Manager Contract Signatory Aaron Pfannenstiel, CFO
Unique Entity ID KNAKMTPMJ3R3
Address 6578 Barranca Drive, Riverside, CA 92506
Phone (951) 444-9376
Email [email protected]; [email protected] TIN / EIN Federal TIN 832907286 / California State EIN 4220195 To better serve the City, APS is collaborating with our frequent partner and colleague firm, Navigating Preparedness Associates as subcontractor. A description of this firm is provided on the next page.

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Packet Pg. 407 Attachment: RFP Local Hazard Mitigation Plan – Technical Proposal (6476 : Local Hazard Mitigation Plan Update) Proposal for LHMP Update
City of Barstow
Page | 2
Consultant Partnership – Navigating Preparedness Associates Navigating Preparedness Associates (NPA) is a California-certified, Disabled Veteran-Owned Small Business Enterprise based in Lafayette, California. Founded in 2014, NPA provides emergency management services to local, state, and federal agencies. The firm is led by Managing Director Lee Rosenberg, a Certified Emergency Manager (CEM) with more than 35 years of experience in emergency management, including service as a U.S. Navy Captain and FEMA Region IX Federal Coordinating Officer.

Legal Name Navigating Preparedness Associates, LLC
Business Entity Type Limited Liability Company
Principals / Officers Lee Rosenberg, Managing Director
Address 3245 Driftwood Drive, Lafayette, CA 94549
Phone (925) 381-0583
Website www.NavigatingPreparedness.com
Consultant Affirmations
Representative Statement
APS’s representative will be responsible for all duties outlined in this proposal, from contract negotiations through project completion. The representative/project manager will not be changed without the City’s prior consent.
• Primary Representative and Project Manager: Aaron Pfannenstiel, CFO Conflict of Interest Statement
APS has no conflicts of interest to disclose to the City of Barstow. Neither APS nor its principals have any financial, business, or other relationship with the City itself, nor employees, nor City Council members. APS has no current clients with a financial interest in the outcome of this contract.

Labor, Equipment, and Materials Statement
APS will provide all necessary personnel, instruments, equipment, and/or materials to perform the services described under the scope outlined in this proposal.

RFP Exceptions Statement
APS does not require any exceptions to the RFP requirements, but has identified several requested contract clarifications in Appendix C for consideration during contract negotiations.

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Packet Pg. 408 Attachment: RFP Local Hazard Mitigation Plan – Technical Proposal (6476 : Local Hazard Mitigation Plan Update) Proposal for LHMP Update
City of Barstow
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Business Circumstance Statements
• Bankruptcies: In the past five years, neither APS nor its principals have been in bankruptcy, receivership, or reorganization.
• Litigation, Arbitrations, and Mediations: In the past five years, neither APS nor its principals have been party to any arbitrations, lawsuits, settlements, mediations, nor litigation involving a public entity.
• Terminated Contracts: In the past five years, neither APS nor its principals have:
a) Had a contract terminated by the owner or public agency, b) Failed to complete a project for an owner or public agency, nor c) Been terminated for cause or as a termination for convenience.

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Packet Pg. 409 Attachment: RFP Local Hazard Mitigation Plan – Technical Proposal (6476 : Local Hazard Mitigation Plan Update) Proposal for LHMP Update
City of Barstow
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Consultant Staff
The APS team comprises key principals with diverse skill sets and experience. We operate under a working principal model, whereby the principal owners of the firm are actively involved in day-to-day client management, deliverable preparation, and project oversight, based on client needs. The team members proposed for this effort are summarized below, and resumes are provided. Please see Appendix A – Resumes for more detailed information on each staff member and sub-consultant.

Aaron Pfannenstiel will serve as the Management
Contact and Project Manager for the APS Team. He
has over 20 years of community planning experience,
focusing on emergency management, hazard
mitigation, and community resiliency. Mr.

Pfannenstiel will devote time to each task to ensure
the project is executed consistently and smoothly.

Suzanne Murray will support the project team by
developing documents, coordinating stakeholder
outreach, and conducting research and analysis. With
experience supporting emergency preparedness,
hazard mitigation and resilience initiatives, Suzanne
helps ensure project deliverables are well-organized,
accessible, and aligned with project goals and
regulatory requirements.

Robert Jackson will serve as a primary researcher and
author. Mr. Jackson has supported Atlas Planning for
the past five years, updating LHMPs and Safety
Elements, and will bring that knowledge and
experience to this effort for the City. He holds IS 230, 323, 318, 393, 320, 322, 700, and ICS 100
certifications, and he provides additional GIS support
to identify evacuation constraints.

Crystal Stueve will serve as a secondary researcher
and author. With a strong background in writing and
research and over 18 years of experience working for
local and federal agencies, she understands the
importance of clear communication, process, and
outcome documentation, and the development of
plans that are easy to read, understand, and
implement.

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Packet Pg. 410 Attachment: RFP Local Hazard Mitigation Plan – Technical Proposal (6476 : Local Hazard Mitigation Plan Update) Proposal for LHMP Update
City of Barstow
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Dennis Larson will serve as a senior planner and brings over 24 years of experience leading public agency management programs, policy research efforts, and technical analyses. Dennis will provide vital support to plan integration and vulnerability analysis portions of the plan. Mr. Larson's specialties include advanced planning project development, climate resiliency policy, Geographic Information Services, and economic impact analysis.

Tessa Wunder will serve as Technical Editor and Document Formatting Specialist, supporting document development through comprehensive editing, quality assurance, and production. She will ensure clarity, consistency, and regulatory compliance across all deliverables, apply standardized formatting and branding, and prepare polished, accessible final documents suitable for operational use and City adoption.

Lee Rosenberg [NPA] is a Certified Emergency Manager (CEM) with nearly 40 years of experience leading real-world contingency operations and addressing complex emergency and disaster issues. Mr.

Rosenberg is a retired US Navy Captain who also served as a FEMA Region IX (RIX) Federal Coordinating Officer. Mr. Rosenberg will serve as a senior planner and subject-matter expert, bringing his experience and leadership to the project.

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Packet Pg. 411 Attachment: RFP Local Hazard Mitigation Plan – Technical Proposal (6476 : Local Hazard Mitigation Plan Update) Proposal for LHMP Update
City of Barstow
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Consultant Experience
Prior LHMP Project Experience
APS is a mission-based consulting and implementation organization that uses best-in-class methods and approaches to help communities across California prepare for a variety of natural and human-caused hazards. Members of our team have completed over 100 hazard-oriented projects—many of which have provided strong referrals and/or repeat business—with a scope and scale similar to what is being requested by Barstow. Through these efforts, we have gained extensive experience assisting communities as they address the changing legislative requirements and frameworks governing emergency planning within California.

The following table provides a breakdown of our most recent LHMP-relevant work over the past five years.

Locations particularly relevant to Barstow are bolded.

Atlas Planning Solutions LHMP Clients, Past 5 Years (2021–2026) Community
LHMP
Assistance
Safety
Element
Assistance
Climate
Adaptation
Assistance
Evacuation
Assistance
City of Aliso Viejo (2025, 2024)
City of Anaheim (2022)
City of Antioch (2023)
City of Bradbury (2025)
City of Brea (2024)
City of Buellton (2026)
City of Canyon Lake (2022)
City of Colton (2025, 2019)
City of Costa Mesa (2021)
City of Davis (2026)
City of El Segundo (2025)
City of Encinitas (2025, 2023)
City of Foster City (2023)
City of Fullerton (2024, 2019)
City of Hollister (2022)
City of Huntington Beach (2022, 2017,
2012)

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Atlas Planning Solutions LHMP Clients, Past 5 Years (2021–2026) Community
LHMP
Assistance
Safety
Element
Assistance
Climate
Adaptation
Assistance
Evacuation
Assistance
City of Irvine (2025, 2020)
City of Laguna Beach (2023, 2021, 2018)
City of Lancaster (2021)
City of Loma Linda (2022)
City of Malibu (2025)
City of Mission Viejo (2024)
City of Needles (2025)
City of Norco (2025)
City of Ontario (2023)
City of Perris (2021)
City of Pico Rivera (2025)
City of Rancho Cucamonga (2021)
City of San Bernardino (2024)
City of San Marino (2024)
City of Santa Rosa (2025, 2016)
City of Saratoga (2024, 2012)
City of Stanton (2022)
City of Upland (2025)
City of Vernon (2022)
City of Willits (2021)
Town of Portola Valley (2025)
County of Butte (2023)
County of Mendocino (2021)
County of San Diego (2021)
County of San Mateo (2026)*
County of Santa Clara (2025)
East Orange County Water District (2025)

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Atlas Planning Solutions LHMP Clients, Past 5 Years (2021–2026) Community
LHMP
Assistance
Safety
Element
Assistance
Climate
Adaptation
Assistance
Evacuation
Assistance
Municipal Water District of Orange
County Multi-Jurisdictional Hazard
Mitigation Plan (2025) **
San Bernardino Valley Municipal Water
District (2025)
* Project includes cooperative work with all of the following: Cities of Half Moon Bay, Burlingame, Atherton, and San Bruno ** Project included cooperative work with all of the following: El Toro Water District, Laguna Beach County Water District, Mesa Water District, Moulton Niguel Water District, Orange County Sanitation District, Orange County Water District, Santa Margarita Water District, Serrano Water District, South Coast Water District, South Orange County Wastewater Authority, Trabuco Canyon Water District, Yorba Linda Water District, Costa Mesa Sanitary District, Irvine Ranch Water District, Municipal Water District of Orange County
Prior LHMP Project Experience – NPA
NPA has completed the development of, or updates to, dozens of LHMPs. Key relevant past projects completed by NPA are identified below:

Completed LHMP Projects
• San Bernardino Valley Municipal Water District (2025) • City of Pasadena (2025)
• Midway City Sanitary District (2025)
• San Lorenzo Valley Water District (2025)
• City of Pittsburg (2023, 2017)
• City of La Mirada (2023)
• Oro Loma Sanitary District (2023)
• Coconino County, AZ (Multi-Jurisdictional LHMP, 2021) Current LHMP Projects
• City of Antioch
• East Valley Water District
• City of San Leandro
• Omnitrans

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Prior LHMP Project References
The following projects, completed by APS within the past five calendar years, highlight experience relevant to this proposed LHMP update project.

1. City of Rancho Cucamonga – LHMP Update & Safety Element Update (2021)* Engagement scope and outcome: APS has assisted the City of Rancho Cucamonga since December 2019 with various hazard-related efforts. During this time, the APS Team assisted with an update to the General Plan Safety Element (as part of the Plan RC project), updated the City's 2021 Local Hazard Mitigation Plan, supported the preparation of an Evacuation Assessment that met both SB99 and AB 747 requirements, and is currently updating the City's Emergency Operations Plan. Key concerns throughout these projects focus on the prevalence of high wildfire risk, which could trigger emergency responses and evacuations. Key outcomes of this effort include better integration of the EOP, LHMP, and Evacuation Assessment with the General Plan Safety Element, and the City's ability to align goals, policies, and implementation actions across these different planning frameworks. The LHMP Update was completed in approximately 15 months (suffering minor delays during the start of the COVID-19 pandemic). Review and approval by Cal OES and FEMA involved minor revisions that significantly streamlined the review and approval process. This project was completed on time and within budget. * APS is also currently assisting Rancho Cucamonga with its 2025–2026 LHMP update. • Duration: February 2020 – May 2021
• Funding source: General Fund
• Contract value: $79,000
• Relevant APS staff: Aaron Pfannenstiel, Suzanne Murray, Crystal Stueve, Robert Jackson, Dennis Larson
Project Reference
Client Name Rancho Cucamonga Fire Protection District/ City of Rancho Cucamonga
Contact Name Riley Davis | Emergency Management Coordinator Contact Telephone 909-774-3009
Contact Email [email protected]

2. City of Ontario – LHMP Update & EOP Update (2023)
Engagement scope and outcome: APS recently updated the 2018 City of Ontario LHMP. This update focused on re-prioritizing plan goals and mitigation actions. As part of the update, the City and APS collaborated on revisions to mitigation actions and priorities to ensure future actions were implementable, a major concern for the City. As part of this effort, our team is also updating the City's Emergency Operations Plan. As of October 17th, 2023, the plan was one of the first in the region to be reviewed under the new guidance and regulations and has completed the FEMA review process with

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only minor revisions. This plan has been placed in the Approval Pending Adoption (APA) status. The Ontario plan is one of the first LHMPs to be approved under the updated FEMA guidance and regulations issued in 2023. This plan update also included preparing an AB 747 Evacuation Assessment for the City.
• Duration: August 2022 – October 2023
• Funding source: FEMA Hazard Mitigation Grant
• Contract value: $125,000
• Relevant APS staff: Aaron Pfannenstiel, Suzanne Murray, Crystal Stueve, Robert Jackson, Dennis Larson, Lee Rosenberg
Project Reference
Client Name City of Ontario
Contact Name Joseph Ramos | Emergency Manager
Contact Telephone 909-395-2580
Contact Email [email protected]

3. City of Needles – (Local Hazard Mitigation Plan Update) Engagement scope and outcome: APS served as the lead consultant for the City of Needles 2025 LHMP update. The project included the development of a comprehensive FEMA-compliant hazard mitigation plan addressing earthquakes, wildfires, flooding, extreme heat, severe weather, infrastructure failures, hazardous materials incidents, transportation accidents, cyber threats, and other human-caused hazards. The project incorporated updated risk and vulnerability assessments, climate adaptation considerations, capabilities assessments, and revised mitigation actions and implementation strategies.

APS facilitated the Hazard Mitigation Planning Committee process, coordinated stakeholder engagement, and worked closely with City departments, utilities, and community partners throughout plan development. The project included integration of the City's General Plan, Housing Element, Safety Element, and other applicable planning documents to improve consistency among planning frameworks and support future implementation efforts. The resulting plan provides a roadmap for reducing long-term disaster risk while maintaining eligibility for FEMA mitigation funding programs. • Duration: March 2024 – October 2025
• Funding source: FEMA Hazard Mitigation Grant Funding
• Contract value: $60,180
• Relevant APS staff: Aaron Pfannenstiel, Suzanne Murray, Crystal Stueve, Robert Jackson, Dennis Larson

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Project Reference
Client Name City of Needles
Contact Name Kathy Raasch | Director of Development Services Contact Telephone 760-326-2113 Ext. 126
Contact Email [email protected]

4. City of Loma Linda – (Safety Element and Local Hazard Mitigation Plan Update) Engagement scope and outcome: APS supported the City of Loma Linda in preparing a comprehensive LHMP update that meets FEMA and Cal OES requirements while strengthening community resilience. The project included extensive hazard identification, risk assessment, vulnerability analysis, capabilities assessment, and mitigation strategy development.

The plan evaluated a broad range of natural and human-caused hazards, including earthquakes, wildfires, flooding, droughts, climate change, slope failures, hazardous materials incidents, and other community threats. APS facilitated stakeholder coordination, public outreach, hazard prioritization, development of mitigation actions, and integration with existing City planning mechanisms. The project utilized GIS-based analysis, critical facility assessments, and vulnerability mapping to support data-driven mitigation decision-making.

The completed plan provides the City with a long-term framework for reducing risk to residents, businesses, critical facilities, and infrastructure while maintaining eligibility for state and federal hazard mitigation funding opportunities.
• Duration: July 2021 – August 2022
• Funding source: FEMA Hazard Mitigation Grant
• Contract value: $107,002
• Relevant APS staff: Aaron Pfannenstiel, Suzanne Murray, Crystal Stueve, Robert Jackson, Dennis Larson
Project Reference
Client Name City of Loma Linda
Contact Name Tom Ingalls | Fire Marshal
Contact Telephone 909-799-2853
Contact Email [email protected]

5. City of Colton – (Local Hazard Mitigation Plan Update) Engagement scope and outcome: APS served as the lead consultant for the City of Colton 2025 LHMP update. The project included preparation of a FEMA- and Cal OES-compliant hazard mitigation plan addressing earthquake, flooding, dam failure, drought, extreme heat, severe weather, wildfire,

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infrastructure disruption, hazardous materials incidents, transportation accidents, and other humancaused hazards. APS completed hazard identification, risk assessment, threat and vulnerability analysis, capabilities assessment, and development of a comprehensive mitigation strategy tailored to the City's needs.

APS facilitated the Hazard Mitigation Planning Team process, coordinated stakeholder engagement with regional agencies, healthcare providers, school districts, utility providers, transportation partners, and neighboring jurisdictions, and implemented a robust public outreach program that included community events, online surveys, multilingual materials, social media engagement, and public review opportunities. The project evaluated critical infrastructure, vulnerable populations, climate-related impacts, and future development trends to support informed mitigation planning and long-term community resilience.
• Duration: April 2024 – October 2025
• Funding source: General Fund
• Contract value: $49,900
• Relevant APS staff: Aaron Pfannenstiel, Suzanne Murray, Project Reference
Client Name City of Colton
Contact Name Justin Weems | Deputy Fire Chief
Contact Telephone 909-370-5144
Contact Email [email protected]

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Project Understanding and Approach
The City of Barstow faces a unique set of hazard mitigation challenges shaped by its highly urbanized environment, aging infrastructure, and regional transportation network. Based on the City’s prior LHMP and current RFP, key considerations for this update include:
• Natural Hazards: Due to its desert-rural location and geography, Barstow is subject to potential earthquakes, flooding, wildfires, slope instability, and soil erosion; preparing for these possibilities remains a primary concern.
• Transportation Corridors: Major roadways and railways supporting Barstow’s retail and travel services, as well as traffic to two nearby military base installations may increase risk related to transportation incidents and evacuation constraints.
• Climate Change Impacts: Increasing frequency and intensity of storm events and extreme heat/weather will require updated vulnerability and mitigation strategies.

APS will build upon the City’s recently updated General Plan and existing LHMP foundation to refine risk assessments, prioritize implementable mitigation actions, and ensure continued eligibility for FEMA funding. Understanding that the City needs an LHMP that is FEMA-compliant and supports staff decision making on risk reduction projects, the APS team has developed the following Scope of Services. Our approach proposes a structured, collaborative methodology that is directly aligned with the tasks outlined in the RFP.

APS understands that Barstow faces a unique combination of natural and human-caused hazards shaped by its desert environment, regional transportation role, and critical infrastructure systems. Key planning considerations include extreme heat, drought, wildfire risk, flash flooding associated with desert storm events, and disruptions affecting major transportation corridors such as Interstate 15 and regional rail infrastructure. The City also relies on critical lifeline systems that support residents, businesses, and regional commerce. Successful mitigation planning will require coordination among City departments, utility providers, transportation agencies, emergency response partners, and regional stakeholders to ensure mitigation strategies are practical, implementable, and aligned with local priorities.

Planning Framework & Compliance
APS will develop the LHMP using established best practices and regulatory guidance to ensure full compliance with State and Federal standards. This includes the Disaster Mitigation Act of 2000 (DMA 2000), 44 CFR 201 (Planning) and Part 206 (Projects), 2 CFR Part 200 (Uniform Administrative Requirements), the FEMA Local Mitigation Planning Handbook, and the California Government Code Section 65302. This framework ensures the plan is operationally sound, interoperable with partner agencies, and eligible for State and Federal grant funding opportunities.

APS has successfully prepared and updated Local Hazard Mitigation Plans in accordance with FEMA's 2023 Local Mitigation Planning Policy Guide and related review requirements. This experience allows the APS Team to efficiently navigate current Federal and State review processes, develop compliant plan

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content, and streamline coordination with Cal OES and FEMA Region IX throughout plan development and approval.

Guiding Principles
The planning process and resulting final document will be guided by the following principles:
• Extensive research and review to ensure sufficient data is considered in order to create a wellinformed and relevant Plan for the City that meets current and future community needs • Implementation of an all-hazard, function-based organization of content • Usage of plain language and an easy-to-read format to be widely understood by the public • Integration of access and functional needs considerations throughout the document • Consistency with existing City planning documentation • Full alignment and compliance with all applicable State and Federal requirements • Timely and clear collaboration/communication with all relevant partners, stakeholders, and the community, ensuring opportunities for all to participate in the planning process • Use of scheduling processes that meet the schedule and deadlines desired by the City Scope of Services
The following project delivery approach is based on the APS Team's understanding of the desired tasks and level of effort necessary to complete a FEMA–compliant LHMP. APS will guide the update of the LHMP through a phased approach that facilitates ongoing coordination with stakeholder partners to ensure meaningful input informs each phase. Engagement with and support of City staff and stakeholders is integrated throughout the project, from the kickoff meeting to regular check-in meetings to track progress, resolve issues, and coordinate next steps (with meeting frequency adjusted as the project advances).

This scope was developed to be consistent with the City’s RFP, including tasks that ensure an efficient and effective planning process and support client satisfaction. If any proposed tasks need refinement or further discussion, the APS Team will be happy to modify the work plan to suit your needs.

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Task 1. Planning Process and Resource/Project Management Key Activities
• Kickoff meeting
• Hazard Mitigation Plan Committee meetings
• Project coordination (e.g., communication and routine project coordination meetings) Related Deliverables
• Kick Off Meeting (includes meeting agenda and additional materials) • HMPC Meetings (includes meeting agendas and additional materials) 1a. Kickoff Meeting
Upon receiving notice to proceed, APS will conduct a project kickoff meeting and work session with City staff and key stakeholders to confirm project goals, roles, data needs, existing documentation, expectations, and overall project schedule and deliverables for the project. The kickoff meeting will also orient participants to the purpose and structure of the LHMP, anticipated stakeholder involvement, and coordination with outside agencies. A vital element of this task will be establishing communication protocols and coordination with City staff, key stakeholders, and reviewing agencies (Cal OES, FEMA, etc.). As part of this task, regularly scheduled calls/virtual project coordination meetings will occur with City staff and the APS Team. 1b. Hazard Mitigation Plan Committee Meetings
Separate from project coordination calls and meetings, the APS Team will conduct two HMPC meetings to facilitate the LHMP update process. Facilitation of these meetings will focus on the planning process outlined in DMA 2000 and FEMA’s Local Mitigation Plan Review Guide and Local Mitigation Planning Handbook. The APS Team will conduct two 2-hour meetings with the HMPC over the course of three months as part of the plan update. These meetings will address the following topics:

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• HMPC Meeting #1: Review the work program, previous plan elements (hazards of concern, critical facilities, mitigation actions), and community engagement strategy. • HMPC Meeting #2: Review updated risk/ vulnerability assessment; review, revise, and prioritize mitigation actions and discuss monitoring and implementation workbook.

For budgeting purposes, up to two staff members will attend, facilitate, and document each meeting. Meetings will be conducted in person or virtually depending on client preference. Four hours of staff time per staff member have been assumed for each meeting for preparation, attendance, and travel (if necessary). If additional meetings or time are necessary, they can be provided under a separate scope and fee upon request.
1c. Project Coordination
The APS Team will conduct virtual project coordination meetings with City staff during the project.

These bi-weekly check-in calls are intended to provide opportunities to review upcoming meetings/deliverables, discuss project issues, and address issues or feedback received during the process. Due to the accelerated project schedule, meetings may occur more frequently as necessary or at the City's request.

Task 2. Hazard Identification, Risk Assessment, and Capabilities Assessments
Key Activities
• Hazard profiling, hazards mapping, risk assessment
• Capabilities assessment
Related Deliverables
• Updated Hazard Profiles, Hazard Mapping, Risk Assessment • Capabilities Assessment
2a. Hazard Profiling, Hazards Mapping, and Risk and Vulnerability Assessment Based on the discussion at HMPC Meeting #1, the APS Team will update the Hazard Profiles, Hazard Mapping, Risk Assessment, and Capabilities Assessment within the LHMP to incorporate new information since the prior adoption. As part of this task, utilizing digital maps and GIS data, the APS Team will discuss new or additional critical facilities to be included in the risk assessment and obtain relevant information that meets the City’s needs and goals. As part of this task, the HMPC will review and verify this information during HMPC Meetings #1 and #2. A key element of this update is the integration of the Climate Adaptation Vulnerability Assessment.

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2b. Capabilities Assessment
The APS Team will conduct a comprehensive capabilities assessment to evaluate the City's existing ability to implement hazard mitigation activities and reduce risk from identified hazards.

This assessment will review current plans, policies, programs, regulations, administrative procedures, technical resources, fiscal capabilities, and existing mitigation initiatives that support hazard risk reduction. APS will work with City staff and stakeholders to identify strengths, gaps, opportunities, and constraints affecting the implementation of future mitigation actions.

The capabilities assessment will help ensure that recommended mitigation strategies are practical, achievable, and aligned with the City's existing resources, priorities, and planning framework.

Task 3. Development of Hazard Mitigation Actions and Strategies Key Activities
• Review of existing City planning documents
• Development of mitigation actions and strategies
Related Deliverables
• Updated mitigation strategies and actions
3a. Review of Existing City Planning Documents
The APS team will review the City’s previous LHMP along with the City’s related planning documents, policies, plans, programs, and standards, to determine alignment with current best practices. These existing documents include, but are not limited to: Barstow General Plan, Barstow Emergency Operation Plan, California Strategic Highway Safety Plan, Caltrans Local Roadway Safety Manual, Caltrans Standard Plans, and FEMA Local Hazard Mitigation Plan Guidelines.
3b. Development of Mitigation Actions and Strategies
The APS Team will review the City’s existing mitigation strategies and actions and collaborate with the HMPC on the progress during the previous implementation period. As part of this task the APS Team will develop new or revised mitigation actions and strategies taking into consideration, changes to City operations and functions, changing community needs, and new information developed. Upon completion of the updated mitigation strategies and actions, the APS Team will conduct HMPC Meeting #2 to review and finalize the actions within the plan.

Task 4. Public Outreach, Meetings, and Public Comment
Key Activities

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• Community engagement strategy
• Outreach collateral
• Stakeholder and public meetings (workshops, interviews, community survey) Related Deliverables
• Draft and final community engagement strategy
• Draft and final fact sheet/flyer (PDF)
• Draft content for website and social media posts
• Draft and final survey (Google Forms or Survey Monkey, up to 20 questions) • One stakeholder meeting (virtual)
• Two public meetings (virtual)
• Summary memo of stakeholder and public workshops
• Preparation for and attendance at up to two public hearings (PC and/or CC) 4a. Community Engagement Strategy
A key component of the planning process is ensuring the community's effective involvement during plan preparation. For some communities, this can be as simple as a quick online survey, while other communities require more extensive outreach efforts. The APS Team will prepare a community engagement strategy based on a detailed discussion with City staff (as part of the kickoff meeting in Task 1 about prior community engagement activities, their successes, and challenges, and other concerns from City leaders. The strategy will outline both the minimum outreach required by FEMA and what additional efforts should be undertaken to successfully complete the project.

Our scope and budget assume the production of outreach collateral in English and, if desired, Spanish. This includes the use of APS bilingual capable staff for printed materials. The order of priority in providing translated materials is: 1) notification and 2) online surveys and other collateral materials. If the City prefers, our scope and budget can be adjusted to use City resources.

The following task structure is based on our preliminary assessment of the types and amount of outreach activities needed. Should discussions with City staff indicate otherwise, we will refine the scope and budget as needed to align with the desired approach. 4b. Outreach Collateral
APS will develop outreach collateral necessary to support public engagement activities, including meeting announcements, survey promotions, public review notices, website content, and informational materials suitable for print and digital distribution.:
• Fact Sheet/Flyer. The APS Team will create a simple, easy-to-understand one-to-twopage fact sheet/flyer that clearly explains the overall effort, the need to address these issues, the role of the public, the timing of events and key milestones, and the intended

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outcomes. This fact sheet/flyer should be made available on the City’s website, distributed electronically, and included in mailings.
• City website. The APS Team will develop web content that explains the project: what each component is, why the City is conducting the project, what information will be included in each component, and how stakeholders and the public can contact the City and stay engaged in the planning process. This content will be provided to City staff for upload to the City’s website. Our scope assumes City staff will manage the website throughout the project; however, if desired, our team can manage a projectspecific website as part of the process. • Social Media. The APS Team will prepare content and graphics for use on social media sites such as Facebook, Twitter, Instagram, and Nextdoor. We will focus on those sites actively used and preferred by the City, stakeholders, and other local groups and organizations with an online presence in the community. • Community Online Survey. An online survey is an easy and powerful way of gathering qualitative and quantitative data to inform plan preparation. The APS Team will develop an online survey to distribute to the community via email and social media. 4c. Stakeholder and Public Meetings
The following combination of meetings and workshops is recommended based on our experience with LHMP Updates:
• Stakeholder Meetings/Interviews. Engaging stakeholders early in the process supports the development of strategies that build on community successes and lessons learned, allowing for the leveraging of existing and potential programs consistent with community values, state requirements, and a collaborative approach to implementation. The most effective approach to stakeholder engagement varies based on the desires, capacity, and availability of relevant community leaders, agencies, and organizations. The APS Team has budgeted staff time for one virtual stakeholder meeting.
• Community Workshops. Two virtual community workshops1 are proposed to facilitate conversations with and among larger community gatherings. While creating standalone workshops is possible, we highly recommend using existing City meetings, such as those held for the Commissions, Boards, and Committees active within the City.

Not only can these groups help with outreach, but attendees at these meetings will benefit from this information in a less time-intensive way than at a stand-alone meeting.
1 Due to the accelerated project schedule, APS assumes these meetings will be conducted virtually to support timely project completion. If desired, meetings may be held in person with facilitation support provided on-site by the City's Project Manager or designated representative.

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Task 5. Plan Preparation, Drafting, and Evaluation
Key Activities
• Facilitation of future LHMP evaluation and update activities • Finalization of administrative draft
• Finalization of public review draft
• Plan submittal to Cal OES/FEMA
Related Deliverables
• Administrative Draft LHMP (PDF Format)
• Public Review Draft LHMP (PDF Format)
• Cal OES/FEMA Review Draft LHMP (PDF Format)
5a. Plan Maintenance and Future Update Procedures
This task focuses on the future, routine monitoring, and implementation of the LHMP. To better address these processes, the APS Team has developed an Implementation Workbook, which will be incorporated into the Plan as an Appendix to support future monitoring, evaluation, and updates. This workbook provides City staff with an easy-to-follow guide to future actions and opportunities to incorporate mitigation strategies into everyday tasks. 5b. Finalization of Administrative Draft
Upon completion of the two HMPC meetings, the Administrative Draft LHMP will be compiled for City staff review. This draft will be at least 65% complete and will be shared with City staff for review and comment. At this time, City staff can determine whether the plan is shared with all HMPC members, if desired. APS will provide a PDF cloud link to be shared, and comments and corrections will be incorporated into the Word version draft as they are received in the PDF. Two weeks are provided for this review period.2
5c. Finalization of Public Review Draft
Upon receipt of comments from City staff, the APS Team will prepare the Public Review Draft LHMP, which will be at least 90% complete and will include the necessary information and results from public engagement and outreach efforts. APS assumes a 14-day public review period for the 2 Given the compressed timeline associated with this project, there is a hard timeline for this review period; please see the Proposed Project Timeline.

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Plan prior to final revisions and submittal to Cal OES. Two weeks are provided for this review period.3
5d. Cal OES and FEMA Review Coordination
APS will coordinate directly with Cal OES and FEMA Region IX throughout the review process to facilitate the timely review of the Draft LHMP. As part of this task, APS will prepare the FEMA Plan Review Tool (PRT), assemble the required review package, and coordinate submittal of the Draft LHMP to Cal OES. APS will serve as the primary point of contact during State and Federal review, responding to reviewer inquiries, tracking review status, and facilitating communication between reviewing agencies and City staff. Upon receipt of FEMA's Approved Pending Adoption (APA) determination, APS will assist the City in preparing the plan for final adoption. 5e. Comment Resolution and Plan Revision
Upon receiving comments from City staff, Cal OES, FEMA Region IX, stakeholders, or members of the public, the APS Team will prepare a comment-response matrix documenting reviewer comments, proposed resolutions, and corresponding plan revisions. APS will revise the Draft LHMP as necessary to address comments and ensure consistency with FEMA's Local Mitigation Plan Review Guide and applicable State requirements. Revised materials will be resubmitted as needed to support plan approval and adoption.

Task 6. Plan Approval, Adoption, and Project Closeout
Key Activities
• City adoption of final LHMP
• Final adoption meeting(s)
• Project Closeout support
Related Deliverables
• Final LHMP document (3 hard copies in color plus 2 flash drives with the PDF and MS Word Formats)
• Final adoption meeting(s) with the City Council
6a. City Adoption of Final LHMP
Upon receipt of an “Approvable Pending Adoption” letter from FEMA, the City will be eligible to adopt the LHMP and begin the next five-year implementation process. Upon City Council 3 Given the compressed timeline associated with this project, there is a hard timeline for this review period; please see the Proposed Project Timeline.

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approval, a final MS Word and PDF versions of the document will be provided to City staff for their records.
6b. Final Deliverables
The APS Team will prepare for and attend the adoption meeting and provide support during the City's adoption process. Following adoption by the City Council, APS will finalize and transmit all required project deliverables, including the adopted LHMP and supporting documentation. 6c. Project Closeout
To ensure City staff can effectively close out the project with Cal OES and FEMA, the APS Team has allocated staff time to prepare relevant documentation as needed to support the closeout process. Support for this task assumes staff time to gather and summarize relevant data and information necessary for this process.

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Proposed Project Timeline4
4 Schedule Assumption: Review durations shown for City, Cal OES, and FEMA review periods are planning assumptions based on typical agency review timelines. Actual review durations are outside the control of APS and may vary depending on reviewer workload, comment complexity, and agency processing requirements.

Task 1. Planning Process and Project Management Proposed No Later Than 1a. Kick-Off Meeting 26-Jun 29-Jun
1b. HMPC Meetings (2) June 29 | July 7 July 2 | July 10 1c. Project Coordination July 6, 20 | Aug 10, 24 | Sep 14 N/A Task 2. Hazard identification with Risk and Capabilities Assessments Proposed No Later Than 2a. Hazard Profiling, Hazards Mapping, and Risk and Capabilities Assessments 18-Aug 2b. Capabilities Assessment 18-Aug
Task 3. Development of Hazard Mitigation Actions and Strategies Proposed No Later Than 3a. Review of Existing City Planning Documents 26-Jun 29-Jun 3b. Development of Mitigation Actions and Strategies 7-Jul 10-Jul Task 4. Public Outreach, Meetings, and Public Comment Proposed No Later Than 4a. Community Engagement Strategies 26-Jun 29-Jun
4b. Outreach Collateral 29-Jun 2-Jul
4c. Stakeholder and Public Meetings anytime up to 17-Jul 17-Jul Task 5. Plan Preparation, Drafting, and Evaluation Proposed No Later Than 5a. Facilitation of Future LHMP Evaluation and Update Activities 18-Aug N/A 5b. Finalization of Administrative Draft 18-Aug 18-Aug
5c. Finalization of Public Review Draft 19-Aug 19-Aug
5d. Cal OES and FEMA Review Coordination* Cal OES - Aug 20 | FEMA Oct 7 24-Nov 5e. Comment Resolution and Plan Revision Cal OES - Aug 20 | FEMA Oct 7 Cal OES - Aug 20 | FEMA Oct 7 Task 6. Plan Approval, Adoption, and Project Closeout Proposed No Later Than 6a. City Adoption of Final LHMP 1st Tuesday in December N/A 6b. Final Deliverables CC Meeting N/A
6c. Project Closeout CC Meeting N/A
Proposed dates are provided for the condensed timeline in order to keep on track * 45 day timeline provided for each Cal OES and FEMA Review (20-Aug - 04-Oct for Cal OES, and 07-Oct - 21-Nov for FEMA) | 5, 6 Oct provided for Cal OES coordination if needed

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Appendix A – Resumes
Aaron Pfannenstiel, AICP [email protected]
951-444-9379
Project Manager, Emergency Operations,
Hazard Mitigation & Safety Element Subject Matter Expert Professional Summary
Mr. Pfannenstiel is the Principal and Chief Financial Officer (CFO) of Atlas Planning Solutions (APS) and brings more than 23 years of experience in emergency management, hazard mitigation, and comprehensive community planning.

His experience includes leading and supporting Emergency Operations Plans (EOPs), Local Hazard Mitigation Plans (LHMPs), and General Plan Safety Element updates for cities, counties, and special districts nationwide, with extensive experience in California jurisdictions.

Prior to founding APS, Mr. Pfannenstiel served in project management and technical leadership roles on numerous Safety Element updates prepared in conformance with California Government Code Section 65302(g), including projects that required CEQA documentation and Environmental Impact Reports. Across his career, he has supported more than 100 local and multi-jurisdictional hazard mitigation and safety planning efforts, frequently serving as Project Manager or primary technical author.

Mr. Pfannenstiel’s work emphasizes integrating operational emergency response planning with long-range hazard mitigation, land use policy, and resilience objectives. He develops EOPs that are operationally focused and aligned with NIMS and ICS principles, while ensuring consistency with adopted LHMPs and General Plan Safety Elements.

His multidisciplinary background in geology, environmental studies, and urban planning enables him to translate complex hazard data into actionable policies, procedures, and implementation strategies that support preparedness, response, recovery, and long-term community resilience.

Areas of Expertise
• Emergency Operations Plans (EOPs) and supporting annexes • Local Hazard Mitigation Plans (LHMPs) and multi-jurisdictional plans • General Plan Safety Element updates (California Government Code §65302(g)) • Integration of EOPs with LHMPs and General Plan Safety Elements • Hazard risk assessment and vulnerability analysis
• Wildfire, flood, seismic, and climate-related hazards • CEQA compliance for Safety Element updates and mitigation planning • Stakeholder coordination, public outreach, and plan adoption support Relevant & Current Experience
Principal and CFO, Atlas Planning Solutions
Riverside, CA | December 2018 - Present
• Manages new and updates for LHMPs, EOPs, and Safety Element for jurisdictions throughout California. • Serves as Project Director and Project Manager for most of the Local Hazard Mitigation Plans and General Plan Safety Element updates, for APS, supporting California cities and counties.

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• As a Safety Element and Hazard Mitigation Subject Matter Expert, regularly acts as the primary Technical Liaison between City staff and technical implementation teams across all APS programs. • Provides project oversight and quality assurance over all APS programs to ensure consistent, high-quality, and timely products, services, and deliverables.

Senior Associate, PlaceWorks
Ontario, CA | May 2017 – Dec 2018
• Focused on natural hazards, hazard mitigation, resiliency, and community planning.

Senior Project Manager, Michael Baker International
Ontario, CA | Jun 2004 – May 2017
• Specialized in General Plan Safety Elements, Local Hazard Mitigation Plans, Climate Adaptation, and Emergency Management focused on the Western United States and throughout the nation.

Education
• MURP, 2005, Regional Planning/Urban Planning, California State Polytechnic University, Pomona • BA, 2001, Environmental Studies, University of California at Santa Barbara • BS, 2001, Geological Sciences, University of California at Santa Barbara Professional Affiliations & Certifications
• American Institute of Certified Planners (AICP), California, 021026 • American Planning Association (APA), California, 155482 • American Institute of Certified Planners, 2006, 021026 • LEED Accredited Professional, 2006
• California Emergency Services Association

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Suzanne Murray [email protected]
951-444-9379
Emergency Management Planner and Program Lead,
Hazard Mitigation & Preparedness Specialist
Professional Summary
Emergency management professional with 20+ years of experience leading preparedness, mitigation, and resilience initiatives for local governments, federal agencies, and military organizations. Proven leader in developing Hazard Mitigation Plans (HMP/LHMP), Emergency Operations Plans (EOPs), risk assessments, and operational readiness programs that strengthen community resilience and ensure regulatory compliance.

Core Competencies
• Emergency Operations Planning (EOPs)
• Hazard Mitigation & Climate Adaptation Planning
• THIRA Risk Assessments
• Cal OES / FEMA CPG 101 Compliance
• Stakeholder Engagement & Facilitation
• Incident Command System (ICS/NIMS)
• Program & Contract Management
• Training & Capacity Building
• Technical Writing & Editing
• Military Intelligence Operations
Relevant & Current Experience
Principal and CEO, Atlas Planning Solutions
Riverside, CA | Dec 2018 – Present
Founding principal and leader of a woman-owned emergency management consulting firm supporting California cities, counties, and special districts with mitigation, preparedness, and resilience planning. • Support direction of all planning and preparedness projects, including LHMPs, EOPs, General Plan Safety Elements, climate adaptation strategies, and continuity planning efforts • Serve as technical lead and final reviewer to ensure compliance with FEMA, Cal OES, and state legislative requirements (SB 379, SB 99, AB 2140, etc.)
• Manage multi-jurisdictional planning processes, facilitating workshops, risk analyses, and stakeholder engagement with emergency managers, fire, law enforcement, and public works • Develop hazard analyses, capability assessments, and implementation roadmaps that guide real-world operational improvements
• Lead contracts, budgeting, staffing, and quality assurance for all deliverables • Build partnerships with city leadership and agency executives to translate policy into actionable preparedness strategies

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Human Intelligence Collector, United States Army Reserve LA County, CA | May 2004 – Apr 2026
Operational intelligence professional supporting domestic and overseas missions with collection, analysis, and decision support for senior leadership. Deployment experiences include emergency management equivalent skills such as volunteer/donation management during the Afghanistan withdrawal and coordinated EOC activities. Also proficient in COOP planning and exercise with functional AAR sessions. • Conducted intelligence collection and analysis across multiple deployments in high-risk operational environments
• Produced mission-critical reports and briefings used by brigade and joint task force commanders • Synthesized complex information into concise, actionable recommendations under time pressure • Design and deliver training, exercises, and tabletop scenarios to strengthen organizational readiness • Trained and mentored junior personnel in reporting, questioning techniques, and operational tradecraft • Coordinated with interagency and coalition partners to integrate intelligence and operational planning • Maintained Top Secret/SCI clearance throughout service Education
• M.A., Emergency Management/Homeland Security, AMU, WV • M.A., 2008, English, National University, La Jolla, CA • B.A., 2004, English, University of California Riverside, CA • A.A., 2007, Intelligence Operations, Cochise College, Sierra Vista, AZ Other Training (FEMA ISP)
• IS-00700.b: An Introduction to the National Incident Management System • IS-02600: National Protection Framework, An Introduction • IS-00317.a: Introduction to Community Emergency Response Team (CERTs) | CERT Member for Riverside City
• IS-328: Plan Review for Local Mitigation Plans
• IS-2200: Basic Emergency Operations Center Functions
• IS-235.c: Emergency Planning
• IS-120.c: An Introduction to Exercises

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Robert Jackson [email protected]
951-444-9379
Associate Planner,
Hazard Mitigation & Safety Elements
Professional Summary
Robert Jackson has nine years of relevant work experience, including five years with Atlas Planning as an assistant planner and has been an integral part in a multitude of projects since joining the Atlas Planning team in 2020. He has experience in Local Hazard Mitigation Plan document preparation and updates. General Plan Safety Element update research, document review, and composition. While newer to the planning world, he has proven to be a valuable asset to the Atlas Planning Team.

Core Competencies
• Project Management
• Research
• GIS/Mapping
• Writing & Editing
• Analytical Skills
• Teamwork
• Client Relations
Relevant & Current Experience
Associate Planner, Atlas Planning Solutions
Riverside, CA | Jul 2020 – Present
Has supported over 40 Local Hazard Mitigation Plan updates and General Plan Safety Element updates for various California jurisdictions since joining the Atlas team in 2020 (see Table 1 for a full list of relevant APS qualifications).

Life Insurance Agent, New York Life Insurance Company
Riverside, CA | Jun 2015 – Apr 2020
Led document preparation, personal wealth mitigation and research, and the creation of custom life insurance and financial solutions for clients, which best suited their individual needs. Much like the different cities and jurisdictions within the planning world require unique solutions to their hazard mitigation strategies and plans.

Other Training (FEMA ISP)
• IS-230.e: Fundamentals of Emergency Management
• IS-318.b: Local Mitigation Planning Training
• IS-320: Wildfire Mitigation Basics
• IS-322: Flood Mitigation Basics
• IS-323: Earthquake Mitigation Basics
• IS-393.b: Introduction to Hazard Mitigation
• IS-700.b: An introduction to the National Incident Management System • ISC-100: An Introduction to the Incident Command System

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Crystal Stueve [email protected]
951-444-9379
Deputy Emergency Operations Plan Program Manager,
Senior Hazard Mitigation Planner
Professional Summary
Ms. Stueve provides more than 20 years of professional experience supporting emergency management, preparedness, and operational planning efforts for Federal, State, and local government agencies. She serves as Deputy Project Manager for Emergency Operations Plan (EOP) projects and has authored, reviewed, and edited dozens of EOPs, annexes, training materials, and related planning documents. Her experience includes supporting operational readiness, risk-informed planning, and inter-departmental coordination across all phases of emergency management.

Ms. Stueve brings a strong working knowledge of emergency preparedness planning, risk assessment, and the operational implications of emergency planning on government functions. Her military background provides a solid understanding of command structures, information flow, and the importance of clear, concise, and actionable guidance during emergency activations. She is highly skilled in developing plans and supporting materials that are accessible, easy to implement, and aligned with real-world operational needs.

In addition to her planning expertise, Ms. Stueve has developed and published training and capacity-building resources designed to enhance organizational readiness for human-caused, natural, and climate-related hazards.

Her work emphasizes human-centered design principles to improve plan usability, training effectiveness, and staff adoption during exercises and real-world incidents.

Relevant & Current Experience
Senior Planner, Atlas Planning Solutions
Riverside, CA | Nov 2020 – Present
• Since 2024, has served as the Deputy Program Manager for APS EOP Projects • Supported over 50 Local Hazard Mitigation Plan updates and General Plan Safety Element updates for various Southern California jurisdictions (see Table 1 for a full list of relevant APS qualifications). • Served as the Senior Planner for more than 20 projects, including Local Hazard Mitigation Plan and General Plan Safety Element updates, for 15 jurisdictions across Southern California.

Emergency Operations Center Specialist, San Bernardino Police Department San Bernardino, CA | Sep 2018 – Mar 2020
• Supported the Emergency Operations Center during emergencies or disasters in functions relating to emergency management.
• Prepared emergency management media briefings and provided appropriate public notifications during EOC activation events.

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Emergency Operations Center Analyst, US Army Civil Affairs and Psyop Operations Command
Fort Bragg, NC | Jun 2008 – Jun 2012
• Monitored unfolding emergencies and wrote daily briefing reports to ensure situational awareness • Worked with civil authorities, DoD agencies, and local military and civilian response authorities to evaluate their resources and coordinate mutual support agreements where applicable.

Education
• MA, 2017, Mass Communications & Journalism, Kent State University • BS, 2012, Intelligence Management, Henley-Putnam University Other Training (FEMA ISP)
• IS-100: Introduction to the Incident Command System, ICS • IS-200: Basic Incident Command System for Initial Response • IS-700 / IS 800: An Introduction the National Incident Management System (NIMS) / (National Response Framework) [Certified]
Professional Affiliations & Certifications
US Army Reserve Retiree
Ms. Stueve is a retired U.S. Army Reserve noncommissioned officer with experience supporting emergency operations, intelligence analysis, and defense support to civil authorities. Her background includes EOC operations, situational reporting, interagency coordination, and WMD preparedness and response, providing a strong operational foundation for Emergency Operations Plan (EOP) development. • DOD TS Clearance with SCI Eligibility

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Dennis Larson [email protected]
951-444-9379
GIS Mapping Technical Expert,
Climate Change Subject Matter Expert
Professional Summary
Mr. Larson has 25 years of experience in public agency program management, policy research, and technical analysis. His specialties include long-range planning, hazard mitigation, climate resiliency, Geographic Information Services, and economic impact analyses. Dennis helps public agencies and private firms develop and evaluate policies, programs, and strategies with measurable performance impacts. Dennis has supported more than 40 Local Hazard Mitigation Plans (LHMPs) throughout California.

Relevant & Current Experience
Senior Planner, Atlas Planning Solutions
Riverside, CA | Dec 2018 – Present
• Supports data analytics and mapping for all APS Local Hazard Mitigation Plan General Plan Safety Element updates throughout California (see Table 1 for a full list of relevant APS qualifications). • Serves as the Senior Planner for complex projects, involving hazard mitigation, climate adaptation, and coastal resources throughout California.
• As a GIS expert, Dennis supports client needs regarding data analysis and mapping ensuring an increased understanding in the risks and vulnerabilities associated with hazards.

Principal & Founder, Nexus Planning & Research
San Diego, CA | Jun 2012 – Present
• Leads efforts to help public and private entities develop economically viable and environmentally sustainable policies, programs, and strategies with measurable performance impacts. • Focused on land use planning; economic and fiscal impact assessment; climate change analysis; and California Environmental Quality Act (CEQA) compliance. • Provides key services to Atlas Planning Solutions in support of hazard mitigation and climate adaptation.

Senior Economist, AECOM
San Diego, CA | Jun 2008 – Jun 2012
• Performed economic impact analysis and financial feasibility for private and public developments using IMPLAN economic modeling software.
• Developed Community Impact Assessments for transportation planning agencies. • Managed preparation of California Environmental Quality Act (CEQA) documents including Environmental Impact Reports (EIR) and National Environmental Policy Act (NEPA) documents including Environmental Impact Statements (EIS) and Environmental Assessments (EA). • Assessed conditions and environmental impacts in context of CEQA or NEPA. As a subject matter expert, wrote Socioeconomics, Environmental Justice, Public Services, and Land Use chapters.

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Education
• MA, Economics, California State University, San Diego • BA, Geography, California State University, San Diego Other Training (FEMA ISP)
• IS-100: Introduction to the Incident Command System, ICS • IS-200: Basic Incident Command System for Initial Response • IS-700 / IS 800: An Introduction the National Incident Management System (NIMS) / (National Response Framework) [Certified]

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Tessa Wunder [email protected]
951-444-9379
Senior Technical Editor
Emergency Operations, Hazard Mitigation, and Safety Elements Professional Summary
Ms. Wunder is a Technical Editor and Knowledge Management Specialist with more than 10 years of experience formatting, editing, and managing complex, multi-author technical documents for government, healthcare, and highly regulated industries. At Atlas Planning Solutions, she supports the production of Emergency Operations Plans (EOPs), Local Hazard Mitigation Plans (LHMPs), General Plan Safety Elements, and supporting annexes by ensuring documents are clear, consistent, accessible, and publication-ready.

Ms. Wunder specializes in document structure, style standardization, and formatting for large, compliance-driven plans. Her expertise includes creating and enforcing style guides, managing version control, applying Section 508 and WCAG accessibility standards, and preparing final deliverables suitable for City Council adoption, FEMA, and Cal OES review and public distribution. She is highly skilled in Microsoft Word, Adobe Acrobat, MadCap Flare, and CSSbased formatting, allowing Atlas plans to remain both technically accurate and easy to navigate during real-world emergency use.

Her background in knowledge management and content system migration supports Atlas’s internal quality control processes, ensuring consistency across EOPs, annexes, LHMPs, and Safety Elements produced by multiple authors and subject matter experts.

Core Competencies
• Knowledge management and style guide development
• QA/QC processes for compliance-driven documents
• Accessibility remediation for legacy planning documents • Multi-format output (Word, accessible PDF, web-ready content) • Collaboration with SMEs, planners, and emergency management staff • CSS-based formatting and advanced document styling
• Document migration and standardization across platforms • Technical graphics and figure formatting
Relevant & Current Experience
Senior Technical Editor, Atlas Planning Solutions (APS) Riverside, CA | Dec 2025 – Present (former APS contractor since 2023) • Formats and standardizes EOPs, annexes, and checklists to ensure usability during emergency activations • Applies Section 508 and WCAG accessibility standards to planning documents and PDFs • Maintains document templates, styles, and formatting standards across all Atlas deliverables • Performs technical editing and QA/QC for multi-author planning documents • Prepares final, publication-ready documents for City Council adoption, State review, and public release

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Technical Editor/Writer, various regulated industries
Iowa City, IA | Jul 2015 – Dec 2025
• Authored, edited, and formatted complex technical documentation, including policies and procedures, SOPs, playbooks, user guides, and knowledge base articles for diverse client audiences. • Standardized document structure, formatting, and style across multi-author projects to improve clarity, consistency, and usability.
• Developed and enforced documentation style guides to support long-term document maintenance and scalability.
• Applied Section 508 and WCAG accessibility standards to documents and PDFs to ensure compliance and accessibility for all users.
• Created fillable and calculated PDFs, forms, and templates to support operational and administrative workflows.
• Managed document version control and organization using source control systems and content management platforms.
• Migrated documentation between knowledge base systems, maintaining content integrity, formatting, and navigability.
• Performed technical editing, fact-checking, and quality assurance reviews for accuracy and compliance with client requirements.
• Collaborated with subject matter experts to translate complex technical information into clear, user-focused documentation.
• Prepared publication-ready deliverables for internal review, executive approval, and public-facing distribution.

Other Training (FEMA ISP)
• IS-393.B: Introduction to Hazard Mitigation

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Lee Rosenberg, CEM [email protected] Lafayette, CA
Consulting Partner
Emergency Operations & Hazard Mitigation Subject Matter Expert Professional Summary
Lee Rosenberg is the owner and managing director of Navigating Preparedness Associates, a disabled veteran business enterprise. As leader of the company, he provides comprehensive emergency preparedness services to industry. With more than 30 years of experience in national security, homeland security and emergency management, Mr. Rosenberg has broad and deep knowledge of practical application of government policy in these areas. He has a special focus on hazard mitigation plan development and updates in California.

Mr. Rosenberg led the URS Corporation’s Oakland environmental service department and West Coast emergency preparedness practice from 2006 to 2014. In addition, he served as a Federal Coordinating Officer for FEMA Region IX from 2004 to 2006 where he provided support to states for numerous presidentially declared disasters. Prior to working for FEMA, Mr. Rosenberg completed a 30-year career in the Navy during which he served as the commanding officer of a destroyer, USS Elliot (DD-967) and as the commander of a large amphibious assault hovercraft base. He is a combat veteran of Operation Desert Storm and retired as a Captain.

Areas of Expertise
• Certified Emergency Manager (IAEM)
• California hazard mitigation plan development and updates • Mitigation grant applications
• Hazard analysis and risk assessments
• Interagency and multi-stakeholder facilitation and coordination • Emergency preparedness training and HSEEP compliant exercises • Emergency operations planning and guidance development • Over 30 years of operational response experience
Relevant & Current Experience
Managing Director, Navigating Preparedness Associates,
Lafayette, CA | Mar 2014 – Present
• City of Pasadena, CA Local Hazard Mitigation Plan, Pittsburg, CA (2024–2025) As Project Manager, led a team to update the city’s LHMP. Expedited completion of the plan to meet approval for support of post-Eaton fire HMPG eligibility. • San Bernardino Valley Municipal Water District, CA Local Hazard Mitigation Plan, San Bernardino, CA (2024–2025)
As Project Manager, led a team to update the district’s LHMP. Received FEMA approvable pending adoption with no comments on the Plan Review Tool. • Midway City Sanitary District Local Hazard Mitigation Plan, Westminster, CA (2024–2025) As Project Manager, led a team to update the district’s LHMP. Received FEMA approvable pending adoption with no comments on the Plan Review Tool.

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• San Lorenzo Valley Water District Local Hazard Mitigation Plan, Boulder Creek CA (2024– 2025)
As Project Manager, led a team to create the district’s LHMP. Received FEMA approvable pending adoption with no comments on the Plan Review Tool. • City of Pittsburg, CA Local Hazard Mitigation Plan, Pittsburg, CA (2023, 2016–2017) As Project Manager and Lead Planner, led a team to complete the Pittsburg LHMP. Took over the project due to resignation of the prime contractor’s staff. Quickly revised and delivered a new LHMP. The Plan was adopted by the City Council in April 2017. • Oro Loma Sanitary District Local Hazard Mitigation Plan, San Leandro CA (2022) As Project Manager and Lead Planner, developed a new LHMP for the District. Follow on work to support a FEMA mitigation grant application was contracted. Awarded sole source contract to update the 2027 LHMP.
• Coconino County, Arizona Multi-Jurisdiction Local Hazard Mitigation Plan, Flagstaff, AZ (2020–2021)
As Lead Planner, led all technical aspects to update the Clark County MJLHMP. Included innovative data analysis and GIS products. Managed a complex group of stakeholders from five incorporated cities and towns.
• Valley County Water District, Local Hazard Mitigation Plan Update, Baldwin Park, CA (2020) As Project Manager and Lead Planner, updated the 2008 District LHMP on an expedited basis to support application for an approved mitigation project to install a large diesel storage tank which will improve the water distribution system’s resiliency. The LHMP planning and draft document development processes were completed in two months. Follow-on work to conduct a seismic analysis and support a grant application was contracted. • Tulare County, Multi-jurisdiction Local Hazard Mitigation Plan Update, Visalia, CA (2016– 2018)
As Project Manager and Lead Writer, led a team to update the Tulare County MJLHMP. Included innovative data analysis and GIS products. The updated LHMP included eight cities, the Tulare County Office of Education and the Tule River Indian Tribe. Met the mandates of AB 2140 and SB 379. Found adoptable by FEMA RIX with minimal comments and adopted by the County Board in March 2018.

Environmental Department Manager and West Coast Region Emergency management Practice Area Leader
URS Corporation | 2008 – 2014
• Clark County, Nevada Multi-Jurisdiction Local Hazard Mitigation Plan, Las Vegas, NV (2011–2012)
As Project Manager, led a team that updated the Clark County MJLHMP. Included innovative data analysis and GIS products. Managed a complex group of stakeholders from four incorporated cities (including Las Vegas) and two special districts. • Ventura County Multi-Jurisdiction Local Hazard Mitigation Plan, Ventura County, CA (2010– 2011)
As Project Manager, supported development of an award-winning plan. The 2010 LHMP was recognized as the Best Emergency Preparedness Plan by the Ventura County Emergency Coordinators Council.

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Federal Coordinating Officer, FEMA Region IX
FEMA Disaster Response Operations | 2006 – 2008
• Federal Coordinating Officer, Director, Joint Field Office, Kiholo Bay Earthquake, Honolulu, HI: Led teams providing federal support to the State of Hawaii after the 2006 earthquake.

Directed federal disaster relief programs from October 2006 to January 2007. Coordinated operations across agency and jurisdictional roles to achieve unity of action.

Captain, US Navy | 1976 – 2006
• US Navy, Multiple Command Tours: Commanding Officer of a Tomahawk missile destroyer, USS Elliot (DD-967), Commander Assault Craft Unit Five, Camp Pendelton, CA, Commander Navy Reserve Officer Training Corps Unit, University of California, Berkeley.

Education
• Certified Emergency Manager (CEM), International Association of Emergency Managers, 2021 • Northwestern University, Master of Engineering Management Professional Affiliations & Certifications
• Certified Emergency Manager, CEM

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Appendix B – Acknowledgment of Receipt of Addendum

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Appendix C – Requested Contract Clarifications and Exceptions Atlas Planning Solutions (APS) appreciates the opportunity to submit this proposal to the City of Barstow for the preparation of the LHMP Update. Given the City's accelerated project schedule and desired contract execution timeline, and the sample PSA from the RFP, APS believes it is beneficial to identify a limited number of contract provisions that may require discussion if APS is selected for award.

Our intent is to facilitate an efficient contract negotiation process and avoid delays that could impact project initiation. By identifying these items in advance, APS hopes to streamline execution of the final agreement and support the City's goal of commencing work promptly and finalizing the agreement by June 24, 2026.

APS reserves the right to discuss additional contract language during negotiations; however, the following items represent the primary provisions that may require clarification or revision prior to execution.

1. Indemnification
APS requests that indemnification obligations be limited to claims, damages, losses, and expenses arising from the negligent acts, errors, or omissions of APS, its employees, agents, or subcontractors in the performance of professional services under the Agreement.

2. Duty to Defend
APS requests a revision to any provision that requires an immediate duty to defend the City prior to a determination of fault. As a professional services consultant, APS requests that defense obligations be limited to the extent required by California law and to the extent associated with APS's negligent acts, errors, or omissions.

3. Limitation of Liability
APS requests the inclusion of a reasonable limitation-of-liability provision. APS proposes that its aggregate liability arising from the Agreement be limited to the greater of (a) the total compensation received under the Agreement or (b) available insurance proceeds applicable to the claim.

4. Survival of Indemnification Obligations
APS requests that indemnification obligations not survive indefinitely and instead be limited to the applicable California statute of limitations for professional services claims.

5. Termination for Convenience
APS requests confirmation that, in the event of the City's termination for convenience, APS shall be compensated for all services satisfactorily performed through the termination date, including authorized subcontractor costs and any non-cancelable commitments reasonably incurred in support of the project.

APS looks forward to working collaboratively with the City to finalize mutually acceptable contract language and initiate the project without delay.

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Packet Pg. 445 Attachment: RFP Local Hazard Mitigation Plan – Technical Proposal (6476 : Local Hazard Mitigation Plan Update) Price Proposal for
LHMP Update

PREPARED FOR
City of Barstow June 9, 2026

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Price Proposal
Aaron
Pfannenstiel
Suzanne
Murray
Dennis
Larson
Crystal
Stueve
Tessa
Wunder
Lee
Rosenberg
$ 275 $ 175 $ 215 $ 175 $ 145 $ 200
Task 1. Planning Process and Project Management
Kick-Off Meeting 4 4 4 $2,380
HMPC Meetings (2) 8 8 8 $4,760
Project Coordination 12 8 $4,700
Task 2. Hazard Identification and Risk Assessment
2a. Hazard Profiling, Hazards Mapping, and Risk
Assessment
4 4 36 12 12 $13,380
2b. Capabilities Assessment 2 8 8 4 $3,930
Task 3. Documentation Review and Mitigation Strategies
3a. Review of Existing City Planning Documents 8 8 8 4 $4,760 3b. Development of Mitigation Actions and Strategies 2 8 12 12 $5,790 Task 4. Community Engagement and Collaboration
4a. Community Engagement Strategy 4 8 12 $4,240
4b. Outreach Collateral 4 12 16 $5,520
4c. Stakeholder and Public Meetings 12 16 16 8 $10,060
Task 5. Plan Review, Evaluation, and Implementation
5a. Facilitation of Future LHMP Evaluation and Update
Activities
2 8 8 $3,110
5b. Finalization of Administrative Draft 2 8 4 8 16 8 $8,130 5c. Finalization of Public Review Draft 2 4 4 8 8 4 $5,470 5d. Plan Submittal to Cal OES/FEMA 2 4 2 4 8 $3,540
Task 6. Plan Adoption and Project Closeout
6a. City Adoption of Final LHMP 4 4 4 $2,380
6b. Additional State Requirements 4 8 4 $3,080
6c. Final Adoption Meetings 8 8 $3,360
6d. Project Closeout 2 4 6 $2,120
Printing and Reimbursable Expenses $2,500
Grand Total 78 124 46 76 146 16 $93,210
Task Name Total
Fees

23.b
Packet Pg. 447 Attachment: RFP Local Hazard Mitigation Plan – Price Proposal (6476 : Local Hazard Mitigation Plan Update) Professional Services Agreement
(City of Barstow /Atlas Planning Solutions)
Professional Services Agreement — Consultant Services

Approved for use:02/24/2025
307952.6

PROFESSIONAL SERVICES AGREEMENT

FOR CONSULTANT SERVICES
(City of Barstow / [Company or Individual])

1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into as of the last date indicated below by and between the City of Barstow, a California municipal corporation (“City”), and Atlas Planning Solutions, a a California limited liability company (“Consultant”) (collectively, “parties”).

2. RECITALS

2.1 City has determined that it requires the following professional services from a consultant: ____________________________ [insert description of consultant’s services].

2.2 Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

2.3 Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant risk of the disclosure of confidential information.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3.1 “Scope of Services” means such professional services as described in “Exhibit A” attached herewith and fully incorporated herein by this reference. [CAUTION – avoid attaching Consultant’s written proposal for the Scope of Work, as it may include provisions that conflict with the terms and conditions of this Agreement. It is best to draft a separate scope as Exhibit A.]

23.c
Packet Pg. 448 Attachment: PSA Atlas (6476 : Local Hazard Mitigation Plan Update) Professional Services Agreement
(City of Barstow /Atlas Planning Solutions)
Professional Services Agreement — Consultant Services

Approved for use:02/24/2025
307952.6

3.2 “Approved Fee Schedule” means such compensation rates as are set forth in Consultant’s ___________________ [insert date fee schedule submitted to City] fee schedule to City attached hereto as “Exhibit B” and fully incorporated herein by this reference. This fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.

3.3 “Commencement Date” means ________________ [enter commencement date].

3.4 “Termination Date” means __________________ [enter termination date].

3.5 “City Agreement Administrator” means ___________________ [enter name of City’s contact for purposes of Agreement]. The Agreement Administrator shall be the principal point of contact at the City for this project.

3.6 “Consultant Project Administrator” means ________________________ [enter name of Consultant’s contact for purposes of Agreement].

4. CAMPAIGN CONTRIBUTIONS
This Agreement is subject to Government Code section 84308, as amended by Senate Bill 1439 (2022), Senate Bill 1181 (2024), and Senate Bill 1243 (2024). Consultant shall disclose any contribution to an elected or appointed City official’s campaign or committee in an amount of more than five hundred dollars ($500) made within 12 months preceding the Commencement Date, by Consultant, its, her, or his agent, or another party affiliated with Consultant. Consultant shall provide a signed copy of the attached Campaign Contribution Disclosure Form to City prior to, or concurrent with, Consultant's execution of this Agreement and no later than the Commencement Date.

5. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall terminate at 11:59 p.m. on the Termination Date unless extended in writing by mutual agreement of the parties or terminated earlier in accordance with Section 19 (“Termination”) below.

6. CONSULTANT’S SERVICES

6.1 Time is of the essence in Consultant’s performance of services under this Agreement.

6.2 Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement. In no event shall the total compensation and costs payable to Consultant under this Agreement exceed the sum of ___________________

23.c
Packet Pg. 449 Attachment: PSA Atlas (6476 : Local Hazard Mitigation Plan Update) Professional Services Agreement
(City of Barstow /Atlas Planning Solutions)
Professional Services Agreement — Consultant Services

Approved for use:02/24/2025
307952.6
($__.__) (“Maximum Amount") unless specifically approved in advance and in writing by City. Consultant shall notify the City Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the maximum amount payable above. Consultant shall concurrently inform the City Agreement Administrator, in writing, of Consultant’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount payable above.

6.3 Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

6.4 Consultant shall perform all work to the highest standards of Consultant’s profession and in a manner reasonably satisfactory to City. Consultant shall comply with all applicable federal, state and local laws and regulations, including the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.).

6.5 During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if both (i) such work would require Consultant to abstain from a decision under this Agreement pursuant to a conflict of interest statute and (ii) City has not consented in writing to Consultant’s performance of such work.

6.6 Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. _______________ [enter name of Consultant’s contact for purposes of Agreement] shall be the Consultant Project Administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement.

No other person shall serve as Consultant Project Administrator without City’s prior written consent.

6.7 This Agreement covers professional services of a specific and unique nature.

Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.

6.8 Consultant shall be responsible to City for all services to be performed under this Agreement. All subconsultants shall be approved by the City Agreement Administrator and their billing rates identified in the Approved Fee Schedule, Exhibit B. City shall pay Consultant for work performed by its subconsultants (including labor) only at Consultant’s actual cost plus an approved mark-up as set

23.c
Packet Pg. 450 Attachment: PSA Atlas (6476 : Local Hazard Mitigation Plan Update) Professional Services Agreement
(City of Barstow /Atlas Planning Solutions)
Professional Services Agreement — Consultant Services

Approved for use:02/24/2025
307952.6
forth in the Approved Fee Schedule, Exhibit B. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subconsultants performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subconsultants.

6.9 Consultant shall notify the City Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or of any subconsultant. Change of ownership or control of Consultant’s firm may require an amendment to the Agreement.

6.10 This Agreement is subject to prevailing wage law, for all work performed under the Agreement for which the payment of prevailing wages is required under the California Labor Code. In particular, Consultant acknowledges that prevailing wage determinations are available for the performance of inspection and survey work.

6.11 Pursuant to California Labor Code Sections 1773.2 and 1775, the Consultant shall forfeit as a penalty to City $200.00 or any greater penalty provided in the Labor Code for each Calendar Day, or portion thereof, for each worker paid less than the prevailing wage rates for any work done under the Contract employed in the execution of the work by Consultant or by any Subcontract under Consultant in violation of the provisions of the Labor Code. In addition, the difference between such prevailing wage rates and the amount paid to each worker for each Calendar Day, or portion thereof, for which each worker was paid less than the prevailing wage rate shall be paid to each worker by the Consultant.

6.12 Pursuant to Labor Code § 1776, each consultant and subcontractor shall keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the public work. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
(1) The information contained in the payroll record is true and correct. (2) The employer has complied with the requirements of Labor Code §§ 1771, 1811, and 1815 for any work performed by his or her employees on the public works project.

The payroll records enumerated under subdivision (a) shall be verified and shall be available for inspection at all reasonable hours as required by Labor Code § 1776.”

23.c
Packet Pg. 451 Attachment: PSA Atlas (6476 : Local Hazard Mitigation Plan Update) Professional Services Agreement
(City of Barstow /Atlas Planning Solutions)
Professional Services Agreement — Consultant Services

Approved for use:02/24/2025
307952.6

7. COMPENSATION

7.1 City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Approved Fee Schedule in full satisfaction for such services.

7.2 Consultant shall submit to City an invoice, on a monthly basis or less frequently, for services performed pursuant to this Agreement. Each invoice shall identify the maximum amount payable above, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification/position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall include a copy of each subconsultant invoice for which reimbursement is sought in the invoice.

7.3 The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

7.4 Additional Work. Consultant shall not be reimbursed for any expenses incurred for work performed outside the Scope of Services unless prior written approval is given by the City through a fully executed written amendment to this Agreement.

Consultant shall not undertake any such work without prior written approval of the Project Administrator.

8. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material, and all electronic files, including computer-aided design files, developed by Consultant in the performance of this Agreement (such written material and electronic files are collectively known as “written products”) shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.

9. RELATIONSHIP OF PARTIES
Consultant is, and shall at all times remain as to City, a wholly independent contractor.

Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Consultant, its officers, employees and agents shall not have any power to bind or commit the City to any decision or course of action, and Consultant, its officers, employees and agents shall not represent to any person or party that it or they are acting as agents of the City or that it or they have the power to bind or commit the City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s

23.c
Packet Pg. 452 Attachment: PSA Atlas (6476 : Local Hazard Mitigation Plan Update) Professional Services Agreement
(City of Barstow /Atlas Planning Solutions)
Professional Services Agreement — Consultant Services

Approved for use:02/24/2025
307952.6
employees, except as set forth in this Agreement. Consultant shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

Under no circumstances shall Consultant look to the City as its employer. Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Consultant’s previously earned California Public Employees Retirement System (“CalPERS”) retirement benefits, if any, and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, workers’ compensation, and other applicable federal and state taxes.

10. AGREEMENT ADMINISTRATOR
In performing services under this Agreement, Consultant shall coordinate all contact with City through its City Agreement Administrator. City reserves the right to change this designation upon written notice to Consultant. All services under this Agreement shall be performed at the request of the City Agreement Administrator, who will establish the timetable for completion of services and any interim milestones.

11. INDEMNIFICATION

11.1 The parties agree that City, its officers, agents, employees and volunteers should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, taxes, or any other cost arising out of or in any way related to the performance of this Agreement.

Accordingly, the parties intend the provisions of this indemnity provision to be interpreted and construed to provide the City with the fullest protection possible under the law. Consultant acknowledges that City would not enter into this Agreement in the absence of Consultant’s commitment to indemnify and protect City as set forth herein.

11.2 To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and when the City requests with respect to a claim provide a deposit for the defense of, and defend City, its officers, agents, employees and volunteers from and against any and all claims, losses, costs and expenses for any damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, and injury to any property arising out of or in connection with Consultant’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or any of its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Such costs

23.c
Packet Pg. 453 Attachment: PSA Atlas (6476 : Local Hazard Mitigation Plan Update) Professional Services Agreement
(City of Barstow /Atlas Planning Solutions)
Professional Services Agreement — Consultant Services

Approved for use:02/24/2025
307952.6
and expenses shall include reasonable attorneys’ fees due to counsel of City’s choice, expert fees and all other expenses of litigation. Consultant shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.

11.3 City shall have the right to offset against any compensation due Consultant under this Agreement any amount due City from Consultant as a result of Consultant’s failure to pay City promptly any indemnification arising under this section of this Agreement and any amount due City from Consultant arising from Consultant’s failure either to (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.

11.4 The obligations of Consultant under this section of this Agreement are not limited by the provisions of any workers’ compensation or similar statute. Consultant expressly waives its statutory immunity under such statutes as to City, its officers, agents, employees and volunteers.

11.5 Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section of this Agreement from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnity obligations from others, Consultant agrees to indemnify, hold harmless and defend City, its officers, agents, employees and volunteers from and against any and all claims, losses, costs and expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant’s subcontractors or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice.

11.6 City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply whether or not any insurance policies apply to a claim, demand, damage, liability, loss, cost or expense.

11.7 In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well

23.c
Packet Pg. 454 Attachment: PSA Atlas (6476 : Local Hazard Mitigation Plan Update) Professional Services Agreement
(City of Barstow /Atlas Planning Solutions)
Professional Services Agreement — Consultant Services

Approved for use:02/24/2025
307952.6
as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

11.8 Notwithstanding any federal, state, or local policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in CalPERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for CalPERS benefits.

12. INSURANCE

12.1 During the term of this Agreement, Consultant shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with Consultant’s performance of this Agreement.

12.2 Any available insurance proceeds broader than or in excess of the specified minimum Insurance coverage requirements or limits shall be available to City as an Additional Insured as provided below. Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any Insurance policy or proceeds available to the named Insured.

12.3 Insurance required under this Agreement shall be of the types set forth below, with minimum coverage as described:

12.3.1 Comprehensive General Liability Insurance with coverage limits of not less than One Million Dollars ($1,000,000) including products and operations hazard, contractual insurance, broad form property damage, independent consultants, personal injury, underground hazard, and explosion and collapse hazard where applicable.

12.3.2 Automobile Liability Insurance for vehicles used in connection with the performance of this Agreement with minimum limits of One Million Dollars ($1,000,000) per claimant and One Million dollars ($1,000,000) per incident.

12.3.3 Worker’s Compensation insurance if and as required by the laws of the State of California.

12.3.4 Professional Errors and Omissions Insurance with coverage limits of not less than One Million Dollars ($1,000,000). In the event Consultant’s

23.c
Packet Pg. 455 Attachment: PSA Atlas (6476 : Local Hazard Mitigation Plan Update) Professional Services Agreement
(City of Barstow /Atlas Planning Solutions)
Professional Services Agreement — Consultant Services

Approved for use:02/24/2025
307952.6
policy is a “claims made” policy only covering those claims made during the policy period, then Consultant agrees to maintain the professional liability insurance required hereunder and with respect to this project in effect for at least three (3) years after acceptance of the work. The retroactive date of the policy must be shown and must be before the Commencement Date of this Agreement. If coverage is canceled or nonrenewed, and not replaced with another claims-made policy form with a retroactive date before the Commencement Date of this Agreement, the Consultant must purchase “extended reporting” coverage for a minimum of three (3) years after completion of work.

12.4 Consultant shall require each of its subconsultants to maintain insurance coverage that meets all of the requirements of this Agreement provided however, that the City Agreement Administrator may waive the provision of Errors and Omissions Insurance by subconsultants in his or her sole discretion.

12.5 The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VII in the latest edition of Best’s Insurance Guide.

12.6 Consultant agrees that if it does not keep the insurance coverages required by this Agreement in full force and effect, City may either (i) immediately terminate this Agreement; or (ii) take out the necessary insurance and pay the premium(s) thereon at Consultant’s expense.

12.7 At all times during the term of this Agreement, Consultant shall maintain on file with City’s Risk Manager a certificate or certificates of insurance showing that the required coverages are in effect and naming City and its officers, employees, agents and volunteers as Additional Insureds. Prior to commencement of work under this Agreement, Consultant shall file with City’s Risk Manager such certificate(s) and Forms CG 20 10 07 04 and CG 20 37 07 04 or the substantial equivalent showing City as an Additional Insured.

12.8 Consultant shall provide proof that policies of insurance required by this Agreement expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages.

12.9 The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming City and its officers, employees, agents and volunteers as Additional Insureds. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to City. Consultant agrees to require its insurer to modify the certificates of insurance to delete any

23.c
Packet Pg. 456 Attachment: PSA Atlas (6476 : Local Hazard Mitigation Plan Update) Professional Services Agreement
(City of Barstow /Atlas Planning Solutions)
Professional Services Agreement — Consultant Services

Approved for use:02/24/2025
307952.6
exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.

12.10 The insurance provided by Consultant shall be primary to any other coverage available to City. Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers shall be in excess of Consultant’s insurance and shall not contribute with it.

12.11 All insurance coverage provided pursuant to this Agreement shall not prohibit Consultant, and Consultant’s employees, agents or subcontractors, from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against the City. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. However, the Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Consultant, its employees, agents and subconsultants.

12.12 Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of City, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond in the amount of the deductible or self-insured retention to guarantee payment of losses and expenses.

12.13 Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duties to indemnify, hold harmless and defend under Section 11 of this Agreement.

12.14 Consultant may be self-insured under the terms of this Agreement only with express written approval from the City.

12.14.1 All self-insured retentions (SIR) must be disclosed to the City for approval and shall not reduce the limits of liability.

12.14.2 Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named Insured or the City.

12.15 City reserves the right to obtain a full certified copy of any Insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of the right to exercise later.

23.c
Packet Pg. 457 Attachment: PSA Atlas (6476 : Local Hazard Mitigation Plan Update) Professional Services Agreement
(City of Barstow /Atlas Planning Solutions)
Professional Services Agreement — Consultant Services

Approved for use:02/24/2025
307952.6

13. MUTUAL COOPERATION

13.1 City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Consultant’s services under this Agreement.

13.2 If any claim, action, or proceeding is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require in the defense of that claim, action, or proceeding.

14. CONFIDENTIALITY
All data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without prior written consent by City. City shall grant such consent if disclosure is legally required. Upon request, all City data shall be returned to City upon the termination or expiration of this Agreement.

15. RECORDS AND INSPECTIONS
Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. City shall further have the right to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under the Agreement.

16. PERMITS AND APPROVALS
Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant’s performance of this Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.

23.c
Packet Pg. 458 Attachment: PSA Atlas (6476 : Local Hazard Mitigation Plan Update) Professional Services Agreement
(City of Barstow /Atlas Planning Solutions)
Professional Services Agreement — Consultant Services

Approved for use:02/24/2025
307952.6

17. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).

If to City:
[Name]
[title]
[Address]
[Address]
Telephone: (xxx) xxx-xxxx
Facsimile: (xxx) xxx-xxxx
If to Consultant:
[Name]
[Company]
[Address]
[Address]
Telephone: (xxx) xxx-xxxx
Facsimile: (xxx) xxx-xxxx
With courtesy copy to:

Matthew T. Summers, City Attorney
Colantuono, Highsmith & Whatley, PC
790 E. Colorado Blvd., Suite 850
Pasadena, CA 91101
Telephone: (213) 542-5719
Facsimile: (213) 542-5710
Email: [email protected]

18. SURVIVING COVENANTS
The parties agree that the covenants contained in Section 11, Section 14, Paragraph 13.2 and Section 15 of this Agreement shall survive the expiration or termination of this Agreement.

19. TERMINATION

19.1. City may terminate this Agreement for any reason on five calendar days’ written notice to Consultant. Consultant may terminate this Agreement for any reason on thirty calendar days’ written notice to City. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination.

23.c
Packet Pg. 459 Attachment: PSA Atlas (6476 : Local Hazard Mitigation Plan Update) Professional Services Agreement
(City of Barstow /Atlas Planning Solutions)
Professional Services Agreement — Consultant Services

Approved for use:02/24/2025
307952.6
All City data, documents, objects, materials or other tangible things shall be promptly returned to City upon the termination or expiration of this Agreement.

19.2. If City terminates this Agreement due to no fault or failure of performance by Consultant, then Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement as provided in Section 5.2 above and as otherwise provided in this Agreement.

20. GENERAL PROVISIONS

20.1 Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Consultant.

20.2 The captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the section or paragraph shall govern construction of this Agreement. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular and vice versa, in any place or places herein in which the context requires such substitution(s).

20.3 The waiver by City or Consultant of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of any other term, covenant or condition or of any subsequent breach of the same or any other term, covenant or condition herein contained. No term, covenant or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party to be charged with the waiver.

20.4 Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

20.5 Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all of such other rights, powers or remedies. If legal

23.c
Packet Pg. 460 Attachment: PSA Atlas (6476 : Local Hazard Mitigation Plan Update) Professional Services Agreement
(City of Barstow /Atlas Planning Solutions)
Professional Services Agreement — Consultant Services

Approved for use:02/24/2025
307952.6
action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the party prevailing in such action, whether or not reduced to judgment, shall be entitled to its reasonable court costs, including any accountants’ and attorneys’ fees expended in the action. The venue for any litigation shall be Los Angeles County, California and Consultant hereby consents to jurisdiction in Los Angeles County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement.

20.6 If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and in its amended form shall be enforceable. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

20.7 This Agreement shall be governed and construed in accordance with the laws of the State of California.

20.8 All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the provisions of this Agreement and those of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on behalf of the City and Consultant.

20.9 Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation.

Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training, Consultant agrees to post in conspicuous places, available to

23.c
Packet Pg. 461 Attachment: PSA Atlas (6476 : Local Hazard Mitigation Plan Update) Professional Services Agreement
(City of Barstow /Atlas Planning Solutions)
Professional Services Agreement — Consultant Services

Approved for use:02/24/2025
307952.6
employees and applicants for employment, the provisions of this nondiscrimination clause.
[Add the following paragraph 20.10, 20.10.1 and/or 20.10.2, as applicable, for consulting contracts with multiple phases, or contracts that relate to, or are prior to, subsequent phases of a larger project.]

20.10 Conflict of Interest / Multiple Phase Projects – This Agreement is subject to the requirements of Government Code § 1097.6 relating to consultants entering into subsequent or multiple contracts for the same project.

20.10.1 Engaging or Advising on Public Contracting on behalf of the City.

A. The scope of Consultant’s work is limited to conceptual, preliminary, or initial plans or specifications for a prior stage of the project.

B. Consultant shall provide access to the work, such that all bidders or proposers for the subsequent stages shall have access to the same information as Consultant, including all conceptual, preliminary, or initial plans or specifications prepared by Consultant pursuant to this Agreement.

20.10.2 Multiple Project Phases.

A. Consultant’s duties and services under this Agreement shall not include preparing or assisting the City with any portion of the City’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the City.

B. The City shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Consultant’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications.

C. Consultant shall cooperate with the City to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by Consultant pursuant to this Agreement.

This Agreement shall be binding on successors and assigns of the parties.

Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

The Recitals are incorporated by this reference.
(Signature page follows)

23.c
Packet Pg. 462 Attachment: PSA Atlas (6476 : Local Hazard Mitigation Plan Update) Professional Services Agreement
(City of Barstow /Atlas Planning Solutions)
Professional Services Agreement — Consultant Services

Approved for use:02/24/2025
307952.6
TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement as of the last date indicated below:
“City” “Consultant”
[insert name]
By___________________________ By:_______________________________ [insert name], insert title]
Date:______________________ Date:_________________________ Attest:

By
Andrea Flores, City Clerk
Date:_______________________
Approved as to form:

By__________________________________
Matthew T. Summers, City Attorney
Date: __________________________

23.c
Packet Pg. 463 Attachment: PSA Atlas (6476 : Local Hazard Mitigation Plan Update) “EXHIBIT A”

SCOPE OF WORK
A-1
307952.6
[Insert Scope of Work text here]
[CAUTION – avoid attaching Consultant’s written proposal for the Scope of Work, as it may include provisions that conflict with the terms and conditions of this Agreement. It is best to draft a separate scope as Exhibit A.]

23.c
Packet Pg. 464 Attachment: PSA Atlas (6476 : Local Hazard Mitigation Plan Update) “EXHIBIT B”

APPROVED FEE SCHEDULE
B-1
307952.6
[Insert Fee Schedule text here]
[CAUTION – avoid attaching Consultant’s written proposal for the Scope of Work, as it may include provisions that conflict with the terms and conditions of this Agreement. It is best to draft a separate fee schedule Exhibit B.]

23.c
Packet Pg. 465 Attachment: PSA Atlas (6476 : Local Hazard Mitigation Plan Update) Professional Services Agreement
(City of Barstow / [Company or Individual])
307952.6

NON-COLLUSION DECLARATION

TO BE EXECUTED BY

BIDDER AND SUBMITTED WITH BID
The undersigned declares:

I am the ____________________ of ____________________________, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham.

The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true.

The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on ___________________[date], at ____________________________[city], __________________[state].” __________________________________________
Signature
__________________________________________
Printed Name of Signatory

23.c
Packet Pg. 466 Attachment: PSA Atlas (6476 : Local Hazard Mitigation Plan Update) Professional Services Agreement
(City of Barstow / [Company or Individual])
307952.6
WORKERS’ COMPENSATION

INSURANCE CERTIFICATE
The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 and 1861:

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

DATE: ______________________ __________________________________________ Contractor
By: __________________________________________
Signature
__________________________________________
Title
Attest:

By: __________________________________________
Signature
__________________________________________
Title

23.c
Packet Pg. 467 Attachment: PSA Atlas (6476 : Local Hazard Mitigation Plan Update)

CAMPAIGN CONTRIBUTION DISCLOSURE

PROVISIONS
Cities are subject to the campaign disclosure provisions detailed in Government Code Section 84308.

Please carefully read the following information to determine if the provisions apply to you. If you determine that the
provisions are applicable, the Campaign Disclosure Form must be completed and returnedtothe Citywithyourapplication.

1. No City councilmember or commissioner shall accept,solicit, or direct a contribution of more than $500 from any party,1 financially interested participant,2 or agent3 while a proceeding is pending or for 12 months subsequent to the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated.

2. A party to a City proceeding shall disclose on the record of the proceeding any contribution of more than $500 made to any councilmember or commissioner by the party, or agent, during the preceding 12 months. No party to or participant in a City proceeding shall make a contribution of more than $500 to a councilmember or commissioner during the proceeding and for 12 monthsfollowing the date a final decision is rendered by the City.

No agent to a party or participant shall make a contribution in any amount to a councilmember of commissioner during the proceeding and for 12 months following the date a final decision is rendered by the City.

3. Prior to rendering a decision on a City proceeding, any councilmember or commissioner who received contribution of more than $500 within the preceding 12 months from any party, or agent, to a proceeding shall disclose that fact on the record of the proceeding, and shall be disqualified from participating in the proceeding. However, if any councilmember or
commissioner receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of making the decision, or knowing about the contribution and the relevant proceeding, whichever comes last, that councilmember or commissioner shall be permitted to
participate in the proceeding.
1 “Party” is defined as any person who files an application for, or is the subject of, a proceeding.2 “Participant” is defined as any person who actively supports or opposes a particular decision in a proceeding.
3 “Agent” is defined as a person who represents a party in connection with a proceeding for compensation who appears before or otherwise communicates with the City for the purpose of influencing the proceeding. If an individual acting as an agent also is acting as an employee or member of a law, architectural, engineering, or consulting firm, or a similar entity or corporation, both the individual and the entity or corporation are agents.

When a closed corporation is a party to a proceeding, the majority shareholder is subject to these provisions.

To determine whether a campaign contribution of more than $500 has been made by you or your agent to a
councilmember or commissioner within the preceding 12
months, all contributions made by you or your agent during that period must be aggregated.

Names of current City councilmembers and commissioners are available on the City’s website. If you have questions about Government Code Section 84308, FPPC regulations, or the Campaign Disclosure Form, please contact the City Clerk.

CAMPAIGN CONTRIBUTION DISCLOSURE
FORM
(a) Document:
□ License
□ Lease
□ Permit
□ Franchise
□ Other Contract
□ Other Entitlement
Name and address of any party, participant, or agent who has contributed more than $500 to any councilmember or
commissioner within the preceding 12 months:

1. ____________________________________

2. ____________________________________

3. ____________________________________
(b) Date and amount of contribution:

Date Amount $
Date Amount $
Date Amount $
(c) Name of councilmember or commissioner to whom
contribution was made:

1. ____________________________________

2. ____________________________________

3. ____________________________________
(d) I certify that the above information is provided to the best of my knowledge.

Printed Name
Signature
Date Phone
To be completed by City:

Document No: ______________________________

23.c
Packet Pg. 468 Attachment: PSA Atlas (6476 : Local Hazard Mitigation Plan Update) Joint Meeting Council/BFPD
07/21/26 05:30 PM
Police
Kathryn Carmon
Contract
Doc ID: 6503

AGENDA ITEM
AGENDA MATTER:

ACCEPTANCE OF PROFESSIONAL SERVICES FROM CENTRALSQUARE TECHNOLOGIES, LLC.

TO MIGRATE THE BARSTOW POLICE DEPARTMENT’S ON-PREMISES DEPLOYMENT TO A CLOUD-HOSTED DEPLOYMENT.

EXECUTIVE SUMMARY:

Staff recommends that the City Council approve the acceptance of professional services under the amended five-year contract with CentralSquare Technologies, LLC, with the Barstow Police Department to migrate from its current on-premises deployment to a cloud-hosted deployment.

DISCUSSION:

The proposed agreement with CentralSquare Technologies, LLC. is currently an on-premises deployment that requires on-going hardware maintenance, replacement, and support. As part of the City’s technological modernization strategy, staff recommends migrating the application to a secure cloudhosted deployment.

The benefits of cloud migration include improved system performance and reliability by reducing hardware limitations and infrastructure dependencies. This will minimize disruptions associated with aging or distributed on-premises hardware and reduce overall infrastructure and lifecycle costs by eliminating the need for server hardware replacement and associated maintenance.

Migrating to a cloud-hosted deployment will enhance system availability, scalability, and disaster recovery capabilities, while allowing IT staff to focus on strategic initiatives rather than maintaining the underlying server infrastructure.

The annual billing rate will be as follows:
• Year 1 $177,205.15 0% Increase
• Year 2 $205,705.15 0% Increase
• Year 3 $209,819.25 2% increase
• Year 4 $214,015.64 2% Increase
• Year 5 $218,295.95 2% Increase
Grant Total $1,025,041.14
24 Packet Pg. 469
Joint Meeting Council/BFPD
07/21/26 05:30 PM
Police
Kathryn Carmon
Contract
Doc ID: 6503

AGENDA ITEM
FISCAL IMPACT:

The cost of the agreement will be funded through the current approved budget. Sufficient funds are available within the current fiscal year budget. Future funding will be subject to annual budget appropriations. GL No. 1022001-5905
RECOMMENDED ACTION:

1. Approve a five-year agreement with CentralSquare Technologies, LLC. in an amount not to exceed $1,025,041.14 for cloud-hosted public safety software services, including migration, licensing, maintenance, and support; and

2. Authorize the City Manager, or designee, to execute the agreement and any necessary nonsubstantive documents; and

3. Approve the associated budget appropriation.
24 Packet Pg. 470

AMENDMENT TO THE SOFTWARE LICENSE AND SERVICE SUBSCRIPTION AGREEMENT BETWEEN CENTRALSQUARE

TECHNOLOGIES, LLC AND BARSTOW POLICE DEPARTMENT
This Amendment (this “Amendment”) to the Software License and Service Subscription Agreement (“Agreement”) entered into by and between CentralSquare Technologies, LLC (“CentralSquare”), and Barstow Police Department (“Client” or “Customer”) with an execution date of July 31st, 2020, as amended from time to time including additional purchases is entered into and effective as of the last date of signature below (“Effective Date”). In the event of a conflict or inconsistency between this Amendment and the Agreement, the terms of this Amendment shall control. Customer and CentralSquare may be referenced as each a “Party”, and together “Parties”.

WHEREAS, Customer entered into the Agreement for an on-premise deployment of the PSJ Pro CentralSquare solution; and
WHEREAS, the Parties mutually agree and desire to switch the on-premise deployment of the CentralSquare PSJ Pro solution to a cloud-hosted deployment.

NOW THEREFORE, in consideration of the foregoing and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

1. Term. Upon the Effective Date, the Agreement is renewed and extended for a term of five (5) years (“Term”). This extension replaces and supersedes any prior term, renewal, or expiration provisions set forth in the Agreement or any related document. This Term is not subject to unilateral reduction, early expiration, or nonrenewal unless terminated due to an uncured breach. Upon expiration of the Term, the Agreement shall automatically renew for successive one (1) year renewal terms unless either Party provides the other with a notice of non-renewal at least ninety (90) days prior to the expiration of the then current term.

2. Amendments to the Agreement. As of the Effective Date, the Agreement is hereby amended or modified as follows:
a. The items listed in Attachment A, attached to this Amendment, detail the items to be migrated to cloud, the services necessary, and associated costs. The on-premise software being migrated to cloud shall be replaced as applicable and licensed as follows:
i. Access Grant. So long as subscription fees are paid and current, (unless terminated as provided in the Agreement, Customer is granted a nontransferable, nonexclusive right to use the software for the Customer’s own internal use for the applications described in the Statement of Work, in the applicable environment (e.g., production, test, training, or disaster recovery system) and in the quantity set forth. Additional software subscriptions purchased after the execution of this Amendment shall also be accessed in accordance with the provisions of this section. Customer shall not use, copy, rent, lease, sell, sublicense, modify, create derivative works from/of, or transfer any software, or permit others to do said acts, except as provided in the Agreement. Any such unauthorized use shall be void and may result in immediate and automatic termination of the applicable access. The subscription access granted in this Agreement or in connection with it are for object code only and do not include a license or any rights to source code whatsoever.
ii. Attachment B, Statement of Services is hereby added as an additional document, in its entirety governing the cloud migration project.
iii. Attachment C, Maintenance & Support is hereby added as an additional document that governs the support and maintenance of all software.
iv. Attachment D, Service Level Commitments is hereby is added as an additional document that governs the cloud provisions of the software as applicable.

3. AI Use & Accuracy. The software provided under this Amendment may include access to artificial intelligence (“AI”) features that generate outputs based on inputs. Customer acknowledges and agrees that:
a. AI-generated outputs may be inaccurate, incomplete, or inappropriate, and should not be relied on as a sole source of truth or decision making;

24.a
Packet Pg. 471 Attachment: Barstow Police Cloud Migr. Amendment v3.0 6.17.26 (6503 : Central Square Technologies LLC. Contract) b. Users are responsible for reviewing and validating any AI-generated content before using it in any context;
c. A human-in-the-loop (human is actively involved in reviewing, validating, or making decisions based on the output) approach is strongly recommended, and users agree to exercise appropriate judgment and oversight when using the software;
d. CentralSquare makes no warranties or guarantees regarding the accuracy, reliability, or suitability of AIgenerated outputs for any particular purpose; e. Use of the AI features is at Customer’s own risk, and Customer agrees not to use the software in any manner that may cause harm or violate applicable laws or regulations.

4. Limited Effect. Except as expressly provided in this Amendment, all of the terms and provisions of the Agreement are and will remain in full force and effect and are hereby ratified and confirmed by the Parties.

Without limiting the generality of the foregoing, the amendments contained herein will not be construed as an amendment to or waiver of any other provision of the Agreement or as a waiver of or consent to any further or future action on the part of either Party that would require the waiver or consent of the other Party. On and after the Effective Date, each reference in the Agreement to "the Agreement” will mean and be a reference to the Agreement as amended by this Amendment.

5. Representations and Warranties. Each Party hereby represents and warrants to the other Party that:
a. It has the full right, power, and authority to enter into this Amendment and to perform its obligations hereunder and under the Agreement as amended by this Amendment. b. The execution of this Amendment by the individual whose signature is set forth at the end of this Amendment on behalf of such Party, and the delivery of this Amendment by such Party, have been duly authorized by all necessary action on the part of such Party. c. This Amendment has been executed and delivered by such Party and constitutes the legal, valid, and binding obligation of such Party, enforceable against such Party in accordance with its terms.

6. Miscellaneous. All other terms and conditions of the Agreement not specifically modified by this Amendment shall remain in full force and effect. Should any term in this Amendment conflict with a term in the Agreement, the terms of this Amendment shall control.

24.a
Packet Pg. 472 Attachment: Barstow Police Cloud Migr. Amendment v3.0 6.17.26 (6503 : Central Square Technologies LLC. Contract) IN WITNESS THEREOF, THE PARTIES HERETO HAVE ENTERED INTO THIS AMENDMENT AS OF THE EFFECTIVE DATE.

CentralSquare Technologies, LLC Barstow Police Department 1000 Business Center Drive
Lake Mary, FL 32746
220 East Mountain View
Suite A,
Barstow, California , 92311
By: \s2\ By: \s1\
Print Name: \n2\ Print Name: \n1\
Print Title: \t2\ Print Title: \t1\
Date Signed: \d2\ Date Signed: \d1\

24.a
Packet Pg. 473 Attachment: Barstow Police Cloud Migr. Amendment v3.0 6.17.26 (6503 : Central Square Technologies LLC. Contract) Attachment A
Software & Services

INCLUDED SOFTWARE

ACCIDENT REPORTING MODULE

PRODUCT NAME QUANTITY UNIT PRICE DISCOUNT TOTAL

1. Mobile PS Pro Accident
Reporting Annual Subscription
Fee
35 130.00 - 2,275.00 2,275.00

2. Records PS Pro Accident
Reporting Annual Subscription
Fee
1 2,650.00 - 1,325.00 1,325.00

3. Records PS Pro Accident
Reporting State-Specific Form
Annual Subscription Fee
1 2,650.00 - 1,325.00 1,325.00
Accident Reporting Module Software Subtotal 9,850.00 USD Accident Reporting Module Software Discount - 4,925.00 USD Accident Reporting Module Software Total 4,925.00 USD
CAD

PRODUCT NAME QUANTITY UNIT PRICE TOTAL

4. CAD PS Pro Accurint Interface (Export)
Annual Subscription Fee
1 2,390.00 2,390.00

5. CAD PS Pro CLQ Location & Image
Retrieval Annual Subscription Fee
1 8,100.00 8,100.00

6. CAD PS Pro ImageTrend Interface
(Export) Annual Subscription Fee
1 3,980.00 3,980.00

7. CAD PS Pro Priority SMS Paging
Annual Subscription Fee
1 6,300.00 6,300.00

8. CAD PS Pro ProQA PlatinumCertified
Interface (Import and Export) Annual
Subscription Fee
1 7,425.00 7,425.00

9. CAD PS Pro Tablet Command Interface
(Import and Export) Annual Subscription
Fee
1 23,860.00 23,860.00

10. CAD PS Pro USDD Phoenix G2 FSA
Interface (Export) Annual Subscription
Fee
1 9,940.00 9,940.00

11. CentralSquare Pro CAD Cloud Dispatch
Position Annual Subscription Fee
3 1,800.00 5,400.00

12. CentralSquare Pro CAD Cloud Platform
Annual Subscription Fee
1 34,000.00 34,000.00

13. CentralSquare Pro Cloud Mapping AVL
Playback Annual Subscription Fee
1 2,385.15 2,385.15
CAD Software Total 103,780.15 USD

CENTERLINE AI

PRODUCT NAME QUANTITY UNIT PRICE DISCOUNT TOTAL

14. Centerline AI Platform Annual
Subscription Fee
1 4,000.00 - 4,000.00 0.00

15. Centerline AI User Annual
Subscription Fee
70 350.00 - 24,500.00 0.00
Quote #: Q-236815

24.a
Packet Pg. 474 Attachment: Barstow Police Cloud Migr. Amendment v3.0 6.17.26 (6503 : Central Square Technologies LLC. Contract) Centerline AI Software Subtotal 28,500.00 USD
Centerline AI Software Discount - 28,500.00 USD
Centerline AI Software Total 0.00 USD
MOBILE

PRODUCT NAME QUANTITY UNIT PRICE TOTAL

16. CentralSquare Pro CAD Cloud Mobile
Position Annual Subscription Fee
20 450.00 9,000.00
Mobile Software Total 9,000.00 USD

RECORDS

PRODUCT NAME QUANTITY UNIT PRICE DISCOUNT TOTAL

17. CentralSquare Pro Records
Cloud Officer Annual
Subscription Fee
50 400.00 20,000.00

18. CentralSquare Pro Records
Cloud Platform Annual
Subscription Fee
1 36,000.00 36,000.00

19. Pro Records Additional Standard
Interface Annual Subscription
Fee - includes up to 1 Standard
Integrations
1 7,000.00 - 3,500.00 3,500.00

20. Records PS Pro NDEx Adapter
(IA IEPD) Annual Subscription
Fee
1 0.00 0.00
Records Software Subtotal 63,000.00 USD
Records Software Discount - 3,500.00 USD
Records Software Total 59,500.00 USD

SOFTWARE SUMMARY
Software Subtotal 214,130.15 USD
Software Discount - 36,925.00 USD
Software Total 177,205.15 USD
WHAT SERVICES ARE INCLUDED?

ACCIDENT REPORTING MODULE

DESCRIPTION TOTAL

1. Public Safety Consulting Services - Fixed Fee 2,340.00

2. Public Safety Project Management Services - Fixed Fee 975.00

3. Public Safety Technical Services - Fixed Fee 780.00

4. Public Safety Training Services - Fixed Fee 780.00
Accident Reporting Module Services Subtotal 4,875.00 USD Accident Reporting Module Services Discount - 4,875.00 USD Accident Reporting Module Services Total 0.00 USD

CENTERLINE AI

DESCRIPTION TOTAL

5. Centerline AI Implementation Services - Fixed Fee 1,560.00

24.a
Packet Pg. 475 Attachment: Barstow Police Cloud Migr. Amendment v3.0 6.17.26 (6503 : Central Square Technologies LLC. Contract) Centerline AI Services Subtotal 1,560.00 USD
Centerline AI Services Discount - 1,560.00 USD
Centerline AI Services Total 0.00 USD

CLOUD IMPLEMENTATION

DESCRIPTION TOTAL

6. Pro CAD Cloud Migration Services (1-12 CAD Positions) - Fixed Fee 5,000.00

7. Pro RMS Cloud Migration Services (1-1,000 Sworn) - Fixed Fee 5,000.00 Cloud Implementation Services Subtotal 10,000.00 USD
Cloud Implementation Services Discount - 10,000.00 USD
Cloud Implementation Services Total 0.00 USD

SERVICES SUMMARY
Services Subtotal 16,435.00 USD
Services Discount - 16,435.00 USD
Services Total 0.00 USD

QUOTE SUMMARY
Software Subtotal
214,130.15 USD
Services Subtotal
16,435.00 USD
Quote Subtotal 230,565.15 USD
Discount - 49,860.00 USD
Quote Total 177,205.15 USD

24.a
Packet Pg. 476 Attachment: Barstow Police Cloud Migr. Amendment v3.0 6.17.26 (6503 : Central Square Technologies LLC. Contract) Net Recurring Fees will increase in the amount of $69,844.67. For products being replaced in this project, this is an estimate based on the client’s current recurring fees of $107,360.48. The increase amount may change based on any adjustments to scope or pricing and depending on the final project timeline. Your new renewal estimate is $177,205.15. Any items not being replaced by this order will continue in addition to the renewal estimate listed.

TOTAL RECURRING FEES

TYPE AMOUNT
TOTAL RECURRING FEES $177,205.15
CURRENT RECURRING FEES -$107,360.48
NET RECURRING FEE INCREASE $69,844.67
The amount totals for Maintenance and/or Subscription on this quote include only the first year of software use and maintenance.

24.a
Packet Pg. 477 Attachment: Barstow Police Cloud Migr. Amendment v3.0 6.17.26 (6503 : Central Square Technologies LLC. Contract) Payment Terms:

Subscriptions:
- The initial Subscription Fees are due on the Delivery Date. - Centerline AI is included at no cost for up to twelve (12) months from the Delivery Date. After twelve (12) months, Centerline will be at the non-discounted price shown above, due annually on the anniversary of the Delivery Date, subject to the price increase detailed below.
- Annual Subscription Fees shall be due in accordance with the table below:

Years Term Amount Uplift
1 6/27/2027-6/26/2028 $177,205.15 0%
2 6/27/2028-6/26/2029 $205,705.15 0%
3 6/27/2029-6/26/2030 $209,819.25 2%
4 6/27/2030-6/26/2031 $214,015.64 2%
5 6/27/2031-6/26/2032 $218,295.95 2%
- The Annual Subscription Fees following the initial five (5) year term, or starting with Year 6, shall increase by 5%.

Services:

Payment Schedule:

Implementation Services
30% Due on Effective Date
20% Due at Project Kickoff
15% Due at completion of 1
st End User Training Session
30% Due at Go Live
5% Due at completion of Reliability Period
- If applicable, non-fixed fee professional services shall be due as incurred on a time and materials basis. Non-fixed fee professional services are not included in the percentages outlined in the above Payment Schedule. - If applicable, non-fixed fee travel expenses shall be due as incurred, invoiced monthly for the travel expenses of the preceding month. Non-fixed fee travel expenses are not included in the percentages outlined in the above Payment Schedule. - If applicable, Fixed Fee travel expenses are included in the percentages outlined in the above Payment Schedule.

Hardware:
- If applicable, Non-subscription Hardware Fees are due on the Effective Date.

Licenses:
- If applicable, License Fees are due on the Delivery Date.

Support & Maintenance
- If applicable, Support & Maintenance Fees are due annually, starting prior to the first anniversary of the Delivery Date and annually thereafter.
- Annual Software Maintenance Fees shall increase by 5% each year. - If applicable, legacy support and maintenance shall be due until the payment date of the replacement subscription software detailed above. Any unused pre-paid support and maintenance shall be credited as a pro-rated amount towards the next applicable subscription software invoice due under this Agreement, or future invoice. - The support payments for the On-Premise system shall be payable until the date of Delivery.

Third Party:

24.a
Packet Pg. 478 Attachment: Barstow Police Cloud Migr. Amendment v3.0 6.17.26 (6503 : Central Square Technologies LLC. Contract) - If applicable, Third-Party Software Fees are due on the Effective Date. Third-Party software subscriptions and/or support fees shall be due annually thereafter on the anniversary of the Effective Date. Third-Party Software fees are subject to increase each year.
- If applicable, Third-Party Services shall be due 50% at Effective Date, 25% at completion of 1st End User Training Session, and 25% at Go Live.

Invoice Terms:

CentralSquare shall provide an invoice for the items in the schedule above no less than thirty (30) days prior to the due date.

ANCILLARY FEES
a. Customer is responsible for paying all taxes relating to this Agreement. Applicable tax amounts (if any) are not included in the fees set forth in this Agreement. If Customer is exempt from the payment of any such taxes, Customer must provide CentralSquare valid proof of exemption; otherwise, CentralSquare will invoice Customer and Customer will pay to CentralSquare all such tax amounts. b. To the extent allowable by law, if Customer fails to make any payment when due, then CentralSquare may charge interest on the past due amount at the rate of 1.5% per month calculated daily and compounded monthly, or, if lower, the highest rate permitted under applicable law; and if such failure continues for 90 days following written notice thereof, CentralSquare may suspend performance or access until past due amounts have been paid.
*Delivery: For cloud-based software Delivery shall be whichever the following applies and occurs first: Customer has (a) received log-in access to the software or any module of the software or (b) received access to the software via a URL.

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Packet Pg. 479 Attachment: Barstow Police Cloud Migr. Amendment v3.0 6.17.26 (6503 : Central Square Technologies LLC. Contract) Attachment
B
Summary of Services [ATTACHED]

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Packet Pg. 480 Attachment: Barstow Police Cloud Migr. Amendment v3.0 6.17.26 (6503 : Central Square Technologies LLC. Contract) Attachment C
Maintenance & Support
This Maintenance & Support Attachment describes support and maintenance relating to technical support that CentralSquare will provide to Customer during the Term of the Agreement.

1. Product Updates and Releases

1.1. Software Version. “Software Version” means the base or core version of the Software that contains significant new features and significant fixes and is available to the Customer. Software Versions may occur as the Software architecture changes or as new technologies are developed. The nomenclature used for updates and upgrades consists of major, minor, build, and fix and these correspond to the following digit locations of a release, a,b,c,d. An example of which would be 7.4.1.3, where the 7 refers to the major release, the 4 refers to the minor release, the 1 refers to the build, and the 3 refers to a fix. All Software Versions are provided and included as part of this Agreement.

1.2. Updates. From time to time CentralSquare may develop permanent fixes or solutions to known problems or bugs in the Software and incorporate them in a formal “Update” to the Software. If Customer is receiving technical support from CentralSquare on the general release date for an Update, CentralSquare will provide the Customer with the Update and related Documentation at no extra charge. Updates for custom configurations will be agreed upon by the Parties and outlined in a Statement of Work or Change Order.

1.3. Releases. Customer shall agree to install and/or use any New or Major Release within one year of being made available by CentralSquare to avoid or mitigate a performance problem, ineligibility for Support and Maintenance Services or infringement claim. All modifications, revisions and updates to the Software shall be furnished by means of new Releases of the Software and shall be accompanied by updates to the Documentation whenever CentralSquare determines, in its sole discretion, that such updates are necessary.

2. Support

2.1. CentralSquare shall provide to Customer support via toll-free phone number 833-278-7877 or via the CentralSquare Support Portal. CentralSquare shall provide to Customer, commercially reasonable efforts in solving errors reported by the Customer as well as making available an online support portal. Customer shall provide to CentralSquare reasonably detailed documentation and explanation, together with underlying data, to substantiate errors and to assist CentralSquare in its efforts to diagnose, reproduce and correct the error. Should either Party not be able to locate the error root cause and Customer and CentralSquare agree that onsite services are necessary to diagnose or resolve the problem CentralSquare shall provide a travel estimate and estimated hours in order to diagnose the reported error.

2.2. If after traveling onsite to diagnose a reported error and such reported error did not, in fact, exist or was not attributable to a Defect in the Software provided by CentralSquare or an act or omission of CentralSquare, then Customer shall pay for CentralSquare's investigation, travel, and related services in accordance with provided estimate. Customer must provide CentralSquare with such facilities, equipment and support as are reasonably necessary for CentralSquare to perform its obligations under this Attachment, including remote access in accordance with the Remote Access Policy.

3. Online Support Portal
Online support is available via https://support.centralsquare.com/s/contact-us, offering Customer the ability to resolve its own problems with access to CentralSquare’s most current information. Customer will need to enter its designated username and password to gain access to the technical support areas on CentralSquare’s website. CentralSquare’s technical support areas allow Customer to: (i) search an up-to-date knowledge base of technical support information, technical tips, and featured functions; and (ii) access answers to frequently asked questions (FAQ).

4. Exclusions from Technical Support Services
CentralSquare shall have no support obligations to provide Support or Maintenance for Solutions that are not kept current to one version prior to the then current version of the Solution. CentralSquare shall have no support obligations with respect to any thirdparty hardware or software product not licensed or sold to Customer by CentralSquare (“Nonqualified Product”). Customer shall be solely responsible for the compatibility and functioning of Nonqualified Products with the Software.

5. Customer Responsibilities
In connection with CentralSquare’s provision of technical support as described herein, Customer acknowledges that Customer has the responsibility to do each of the following:

5.1 Provide hardware, operating system and browser software that meets technical specifications, as well as a fast, stable, high-speed connection and remote connectivity for accessing the Solution.

5.2 Maintain any applicable computer system and associated peripheral equipment in good working order in accordance with the manufacturers’ specifications, and ensure that any problems reported to CentralSquare are not due to hardware malfunction;

5.3 For CentralSquare Solutions that are implemented on Customer Systems, maintain the designated operating system at the latest code revision level reasonably deemed necessary by CentralSquare for proper operation of the Software;

5.4 Supply CentralSquare with access to and use of all information and facilities reasonably determined to be necessary by CentralSquare to render the technical support described herein;

5.5 Perform any test or procedures reasonably recommended by CentralSquare for the purpose of identifying and/or resolving any problems;

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Packet Pg. 481 Attachment: Barstow Police Cloud Migr. Amendment v3.0 6.17.26 (6503 : Central Square Technologies LLC. Contract)

5.6 At all times follow routine operator procedures as specified in the Documentation or any error correction guidelines of CentralSquare posted on the CentralSquare website;

5.7 Customer shall remain solely responsible at all times for the safeguarding of Customer’s proprietary, confidential, and classified information contained within Customer Systems; and

5.8 Reasonably ensure that the Customer Systems are isolated and free from viruses and malicious code that could cause harm before requesting or receiving remote support assistance.

6. Priorities and Support Response Matrix
The following priority matrix relates to software errors covered by this Agreement. Causes secondary to non-covered causes - such as hardware, network, and third-party products - are not included in this priority matrix and are outside the scope of this Attachment.

CentralSquare will make commercially reasonable efforts to respond to Software incidents for live remote based production systems using the following guidelines:

Priority Issue Definition Response Time
Priority 1 –
Urgent
The software is completely down and will not
launch or function.

Priority 1 issues must be called in via 833-278-7877 and will be immediately answered and managed by the first
available representative.

Priority 2 –
Critical
A high-impact problem that disrupts the
customer’s operation but there is capacity to
remain productive and maintain necessary
operations.

Priority 2 issues must be called in via 833-278-7877 and will be immediately answered and managed by the first
available representative.

Priority 3 –
Non-Critical
A Software Error related to a user function which
does not negatively impact the User from the use
of the system. This includes system administrator
functions or restriction of user workflow but does
not significantly impact their job function.

Non-Critical Priority 3 issues must be reported via
Https://support.centralsquare.com/s/contact-us
Priority 4 –
Minor
Cosmetic or documentation errors, including
Customer technical questions or usability
questions.

Minor Priority 4 issues must be reported via
Https://support.centralsquare.com/s/contact-us

7. Exceptions. CentralSquare shall not be responsible for failure to carry out its Support and Maintenance obligations under this Attachment if the failure is caused by adverse impact due to:

7.1. defectiveness of the Customer’s Systems (including but not limited to environment, hardware or ancillary systems), or due to Customer corrupt, incomplete, or inaccurate data reported to the Solution, or documented Defect.

7.2. denial of reasonable access to Customer’s System or premises preventing CentralSquare from addressing the issue.

7.3. material changes made to the usage of the Solution by Customer where CentralSquare has not agreed to such changes in advance and in writing or the modification or alteration, in any way, by Customer or its subcontractors, of communications links necessary to the proper performance of the Solution.

7.4. a Force Majeure event (as outlined in Section 12), or the negligence, intentional acts, or omissions of Customer or its agents.

8. Incident Resolution. Actual response times and resolutions may vary due to issue complexity and priority. For critical impact level and above, CentralSquare provides a continuous resolution effort until the issue is resolved. CentralSquare will make commercially reasonable efforts to resolve Software incidents for live remote based production systems using the following guidelines:

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Packet Pg. 482 Attachment: Barstow Police Cloud Migr. Amendment v3.0 6.17.26 (6503 : Central Square Technologies LLC. Contract) Priority Resolution Process Resolution Time
Priority 1 – Urgent CentralSquare will provide a procedural or configuration workaround or a code
correction that allows the Customer to
resume live operations on the production
System.

CentralSquare will work continuously to provide the Customer with a solution that allows the Customer to resume live operations on the production system.

CentralSquare will either resolve the issue or provide a resolution plan as soon as possible and not later than twenty-four (24) hours after notification.

Priority 2 –
Critical
CentralSquare will provide a procedural
or configuration workaround or a code
correction that allows the Customer to
resume normal operations on the
production System.

CentralSquare will work continuously to provide the Customer with a solution that allows the Customer to resume normal operations on the production System.

CentralSquare will either resolve the issue or provide a resolution plan as soon as possible and not later than thirty-six (36) hours after notification.

Priority 3 – Non –
Critical
CentralSquare will provide a procedural
or configuration workaround that allows
the Customer to resolve the problem.

CentralSquare will work to provide the Customer with a resolution which may include a workaround or code correction within a timeframe that takes into consideration the impact of the issue on the Customer and CentralSquare’s User base. Priority 3 issues have no defined resolution time.

Priority 4 – Minor If CentralSquare determines that a
reported Minor Priority error requires a
code correction, such issues will be
addressed in a subsequent release
when applicable.

CentralSquare will work to provide the Customer with a resolution which may include a workaround or code correction in a future release of the software. Priority 4 issues have no defined resolution time.

9. Cases needing development. Support cases that require code development (e.g. writing, modifying or reviewing source code to create new functionality, resolve issues, or improve existing features) will be transferred to the appropriate product development team. Cases transferred to product development will be reviewed to determine the nature of the request, the severity of the impact on the performance of the solution, and the availability of a resolution. CentralSquare reserves the right to close out Non-Critical (Priority 3) and Minor (Priority 4) support cases, without resolution, for development items that do not reasonably fall within the current product roadmap.

10. Non-Production Environments. CentralSquare will make commercially reasonable efforts to provide fixes to non-production environment(s). Non-production environments are not included under the response or resolution tables provided in this Attachment.

10.1. Maintenance. All non-production environment resolution processes will follow the structure and schedules outlined above for production environments.

10.2. Incidents and service requests. Non-production environment incidents are considered priority 3 or 4, dictated by circumstances and will be prioritized and scheduled subordinate to production environment service requests.

11. Training. Outside the scope of training services purchased, if any, Customer is responsible for the training and organization of its staff in the operation of the Software.

12. Development Work. Software support and maintenance does not include development work either (i) on software not licensed from CentralSquare or (ii) development work for enhancements or features that are outside the documented functionality of the Software, except such work as may be specifically purchased and outlined in the Agreement. CentralSquare retains all intellectual property rights in development work performed and Customer may request consulting and development work from CentralSquare as a separate billable service.

13. Technology Life Expectancy. Customer understands, acknowledges and agrees that the technology upon which the Hardware, Solution and Third-Party Software is based changes rapidly. Customer further acknowledges that CentralSquare will continue to improve the functionality and features of the Solution to improve legal compliance, accuracy, functionality and usability. As a result, CentralSquare does not represent or warrant that the Hardware, Solution and/or Third-Party Software provided to Customer under this Agreement or that the Customer Systems recommended by CentralSquare will function for an indefinite period of time. Rather, CentralSquare and Customer may, from time to time, analyze the functionality of the Hardware, Solution, Third-Party Software and Customer Systems in response to changes to determine whether Customer must upgrade the same. Customer upgrades may include without limitation, the installation of a new Release, additional disk storage and memory, and workstation and/or server upgrades. Customer upgrades may also include the installation and/or removal of Third-Party Software. Customer is solely responsible for all costs associated with future resources and upgrades.

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Packet Pg. 483 Attachment: Barstow Police Cloud Migr. Amendment v3.0 6.17.26 (6503 : Central Square Technologies LLC. Contract) CentralSquare Access Management Policy
In order to provide secure, federally compliant connections to agency systems CentralSquare Technologies (“CentralSquare”) requires BeyondTrust or SecureLink as the only approved methodology of connection. BeyondTrust and Securelink provide the necessary remote access in order to service and maintain CentralSquare products while adhering to the Federal Bureau of Investigations Criminal Justice Information Services requirements. Both solutions utilize two-factor authentication Federal Information Processing Standard Publication (“FIPS”) 140-2 validated cryptographic modules and AES encryption in 256-bit strengths.

BeyondTrust and Securelink are addressed in turn via this Access Management Policy; Customers may choose which remote privileged access management solution will be utilized by CentralSquare.

BeyondTrust
The BeyondTrust remote support solution may be utilized via escorted session or a jump Customer. As for an escorted session, when an agency needs assistance from CentralSquare, the agency employee requesting assistance will receive verbal or email communication with a session key necessary to enable remote access. If a verbal key is provided, the user enters the session key after visiting https://securesupport.centralsquare.com.

Jump Customers are a Windows service that can be stopped/started to facilitate a support session. Connections made via jump Customer can be active or passive. An active jump Customer is always available. A passive connection is enabled for a specific purpose and then disabled when not used. Regardless of the option selected, CentralSquare’s support team will arrange a BeyondTrust session to establish the jump Customer.

The jump Customer resides on the agency side on the installed device, where an agency administrator can manage. Instructions on how to enable/disable jump Customers can be provided upon request. A sample workflow of a passive jump Customer is provided below:

Should an agency require support from CentralSquare, a call would be placed and/or a support ticket opened in the portal on the CentralSquare customer support website. Before accessing the agency’s system and/or environment, the CentralSquare representative would send a notice of connection from the CentralSquare support portal instance. This notice can be sent to the individual at the agency that the CentralSquare representative is working with or other designated contacts as necessary. Upon receipt of the notice of connection, the agency personnel would enable the BeyondTrust jump Customer. The CentralSquare representative would then be admitted to the agency’s system and/or environment to perform the necessary task. Upon completion of the task, the CentralSquare representative sends a notice of disconnection from the CentralSquare support portal instance. Upon receipt of the notice of disconnection, the agency personnel would then disable the BeyondTrust jump Customer.

Securelink
Similar to BeyondTrust’s escorted session, Securelink may be utilized via “quick connect”. To enable a quick connect session when an agency needs assistance from CentralSquare, the Agency employee requesting assistance will enter a key code in order to connect for screen sharing on a device.

Similar to the jump Customer methodology, SecureLink may also be utilized via “gatekeeper”. The sample workflow description for a jump Customer provided above is substantially similar to the workflow for gatekeeper.

Summation
BeyondTrust and Securelink allow customers the ability to monitor connectivity to the customer’s network and maintain CJIS compliance while enabling CentralSquare to perform the necessary support functions.

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Packet Pg. 484 Attachment: Barstow Police Cloud Migr. Amendment v3.0 6.17.26 (6503 : Central Square Technologies LLC. Contract) Attachment D
Service Level Commitments
The following applies to any cloud-hosted CentralSquare software only. The following does not apply to any onpremise software, hardware, or third-party products.

1. Service Level Commitments
A. Availability. During any calendar month, the availability of the Solution shall be no less than 99.99%, excluding scheduled maintenance. CentralSquare shall provide Customer with prompt notification as soon as it becomes aware of any actual or potential unscheduled downtime of the Solution, as well as continual periodic updates during the unscheduled downtime regarding CentralSquare’s progress in remedying the unavailability and estimated time at which the Solution shall be available.

B. Measurement. Service availability is measured as the total time that the solutions are available during each calendar month for access by Customer (“Service Availability”). Service Availability measurement shall be applied to the production environment only, and the points of measurement for all monitoring shall be the servers and the internet connections at CentralSquare’s hosted environment.

C. Calculation. Service availability for a given month shall be calculated using the following calculation:

I. The total number of minutes which the service was not available in a given month shall be subtracted from the total number of minutes available in the given month. The resulting figure is divided by the total number of minutes available in the given month.

II. Service availability targets are subject to change due to the variance of the number of days in a month.

III. The total number of minutes which the service was not available in a given month shall exclude minutes associated with scheduled or emergency maintenance.

D. Remedy. If the service period target measurement is not met, then the customer shall be entitled to a credit calculated as follows:

Service availability in the relevant
Service period
Percentage reduction in monthly fee for the
subsequent service period
Less than 99.99% but greater than or equal to 99.9% 1%
Less than 99.9% but greater than or equal to 99.5% 5%
Less than 99.5% 10%
E. Credit must be requested by the customer within sixty (60) days of the failed target. Any credit awarded shall be applied to the next applicable invoice. Customer shall not be eligible for credits where customer is more than thirty (30) days past due on their account.

2. Exceptions. The Service Level Commitments and availability stated in this Attachment do not cover services interruptions or performance issues that are caused by factors outside of CentralSquare or it’s hosting partner’s control. Such factors may include, but are not limited to:

A. Internet Access. Issues relating to Customer’s internet access. Any outages, slowdowns, or other problems related to the internet connection are explicitly disclaimed;
B. Customer’s Internal Network Issues. Issues originating from Customer’s internal network such as network congestion, network equipment failure, or misconfigurations are explicitly disclaimed; C. Third-Party Acts. Issues caused by the acts or omissions of third-parties, including providers of internet services, or for issues arising from third-party software or hardware that is not provided by CentralSquare is explicitly disclaimed; D. Gross Negligence or Willful Misconduct. Issues relating to the failure or delay in performance to the extent caused by the acts or omissions of Customer or its agents constituting gross negligence or willful misconduct are explicitly disclaimed; and,

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Packet Pg. 485 Attachment: Barstow Police Cloud Migr. Amendment v3.0 6.17.26 (6503 : Central Square Technologies LLC. Contract) E. Force Majeure. A force majeure event such as natural disasters, acts of God, or any other cause constituting force majeure are explicitly disclaimed.

3. Server Performance & Capacity. The standard provisioning of storage for the cloud solutions is 1 terabyte. If Customer requests to add additional Software, increase storage or processing requirements, and/or request additional environments, these requests will be evaluated and if additional resources are required to support modifications, additional fees may apply at per unit (gigabyte, hour, license, etc).

4. Releases. Customer agrees keep the software up-to-date with the cloud release cycle as determined by CentralSquare.

Staying current is essential to address security, performance, and infringement issues, and is required for receiving software support. All modifications, revisions, and updates to the software will be provided through new releases, accompanied by documentation updates whenever the CentralSquare deems necessary.

5. Non-Production Environments. Included in the subscription fee is access to the training environment during the hours of 8:00am – 4:00pm EST, Monday through Friday. Should the Customer require extended access for items such as internal training, CentralSquare can make exceptions provided that Customer provide reasonable advance written notice.

CentralSquare will then work with the Customer to enable access in accordance with an agreed upon schedule.

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Packet Pg. 486 Attachment: Barstow Police Cloud Migr. Amendment v3.0 6.17.26 (6503 : Central Square Technologies LLC. Contract) Esri Terms and Conditions
Use of the Esri software requires Customer agreement to the following terms and conditions from Esri:

1. Customer’s use of Esri’s software is restricted to the executable code and in accordance with payment of its fees to Esri via CentralSquare.

2. Customer shall not (i) transfer the Esri software except for temporary CPU transfer in the event of computer malfunction; (ii) participate in assignment, time-sharing, lending, leasing, distributing, sublicensing, or renting of the Esri software or use for commercial network services or interactive cable or remote processing services; and (iii) pass title of the Esri software to any party.

3. Customer shall not reverse engineering, disassembly, or decompilation the Esri software and prohibit duplication of the Esri software except for a single archival copy. Reasonable backup copies are permitted.

4. Customers disclaim, to the extent permitted by applicable law, Esri and its licensors' liability for any damages or loss of any kind, whether direct, special, indirect, incidental, or consequential, arising from the use of the Esri software including, but not limited to, liability for use of Esri software in high-risk activities or liability related to any Data supplied by Esri.

5. Customer shall certify in writing to CentralSquare that Customer has discontinued use and has uninstalled, removed, and destroyed Esri software upon CentralSquare’s instruction due to CentralSquare’s agreements authorizing CentralSquare customers’ use of Esri software ending.

6. Customer will comply fully with all relevant export laws and regulations of the United States, including, but not limited to, the Export Administration Regulations (EAR), including prohibited end users and end uses as referenced in Part 44 and Supplement No. 4 to Part 44 of the EAR (https://www.bis.doc.gov/index.php/documents/regulations-docs/2343-part744-control-policy-end-user-and-end-use-based-2/file and https://www.bis.doc.gov/index.php/documents/regulations-docs/2347-744-supp-4-6/file); International Traffic in Arms Regulations (ITAR); and the United States Department of Treasury, Office of Foreign Assets Control (OFAC) regulations, and to ensure that Esri products, or any direct product thereof, are not exported, reexported, transferred, diverted, used, or accessed, directly or indirectly, in violation of any United States export laws and regulations.

7. Customer will not remove or obscure any patent, copyright, trademark, proprietary rights notices, or legends contained in or affixed to any Esri software, output, metadata file, or online or hard-copy attribution page of any data with respect to Esri software.

8. Customer disclaims all terms in the Esri Click-Through Master Agreement (E204CW) included with Esri software and acknowledges that any warranty offered by CentralSquare

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Packet Pg. 487 Attachment: Barstow Police Cloud Migr. Amendment v3.0 6.17.26 (6503 : Central Square Technologies LLC. Contract) CST-2026-105638