Beaumont City Council
June 20, 2023

23 Client Contact:

Gary Schlenker
Senior Engineering Technician
Eastern Municipal Water District
2270 Trumble Road
Perris, CA, 92572-8300
951.928.3777
[email protected]
Recycled Water Irrigation Plan
Tr. 31632-1 Olive Ave Streetscape WO 14536
Green Valley Streetscape POC 1 WO 19356
Green Valley Streetscape POC 2 WO 19335
Green Valley Median POC 4 WO 19339
Rider 1 On-site WO 19447
Rider 1 Off-site WO 19449
Rider 1 Median WO 19457
Indian and Ramona Streetscape WO 77012
Tr. 31141 & 31142 Streetscape and Basins WO
77110
Tr. 31142 Prairie Park WO 77112
Tr. 30807 Settler’s Park WO 19546
WEBB has been successful in planning and executing variety of work samples that range from multi-tract residential developments such as Green Valley, industrial developments such as Rider Industrial and Perris North/South, and commercial/residential developments such as Crossroads North. The projects mentioned herein all have started from Recycled Water Use Plans (RWUP) that have all been prepared by WEBB’s Landscape Architecture team in collaboration with our in-house Water Resources department of civil engineers.

All projects mentioned have also branched out to multiple Recycled Water Use Exhibits (RWUE) that have each presented their own unique challenges dealing with phasing, the need for temporary inter-ties with future connections, dealing with providing recycled water to individual commercial pads via a single meter and more! Facilitation of this process has been streamlined by WEBB due to our civil engineering and landscape architecture services being under one roof.

Following the RWUE WEBB is typically responsible for the development of the Recycled Water Irrigation Plan. As the final plan prior to construction, this plan is also made relatively simple since we typically know where our constraints originated. Having been through so many of these RWIPs for a much larger list than the relative projects provided we have an excellent understanding of all components that need to be included in this plan. We have worked with basically every agency in the EMWD service area that also reviews the RWIP and are well-aware of the additional requirements and standards associated with each of the agencies.

Recycled Water Irrigation Projects
Eastern Municipal Water District

24 Client Contact:

Sonia Villaneda
Project Manager
Lennar Homes
980 Montecito Drive, Suite 302,
Corona, CA, 92879-1792
951.817.3650
[email protected]
WEBB provided landscape architecture services for this project. The existing project site, consists of 29.5± acres and is situated between Pats Ranch Road on the west and Wineville Avenue on the east, north of Park Center Drive in the City of Jurupa Valley.

This specific tract is required to develop landscape improvement plans for two water quality basin/parks lots, Streetscape LMD Parkways, Perimeter Walls, Interior Fence and Walls, Interior slopes, and “Typical” Front Yards.

The preparation of a Model Home Complex Landscape Plans has been excluded from services due to the model home complex located in Harvest Villages Phase 1 continued to be used for sales.

As part of the scope of work, WEBB coordinated plans with the client, architect, and design team (including the dry utility consultant).

WEBB also provided assistance with plan check comments and all questions/comments the City had regarding the plans.

Harvest Villages III
City of Jurupa Valley

25 Project Name Client Capacity (MGD)Treatment Technology Imperial WWTP (Multiple)City of Imperial, CA 5.0, 2.4, 1.0 MBR & Extended Aeration Heber WWTP Heber Public Utilities District, CA 2.4 Conventional Activated Sludge Riverside WRF City of Riverside, CA 26.0 MBR (civil only) Temecula WRF Eastern Municipal Water District, CA 5.0 MBR (civil only) Willow Creek WWTP Lake Arrowhead CSD, CA 2.5 Primary Treatment Corona Centrifuge Replacement City of Corona 14 MGD Sludge Dewatering Centrifuge Phase 2 Expansion City of Corona, CA 14 MGD Sludge Dewatering WRF 1 Telecommunications
Tower City of Corona, CA
Fort Shafter Flats WRF Fort Shafter, HI 2.0 MBR
Jerome WWTP City of Jerome, ID 5.0 MBR
Oakley WRF City of Oakley, UT 0.3 MBR
Hyrum WRF City of Hyrum, UT 2.0 MBR
Moroni WRF City of Moroni, UT 1.0 MBR
Chino Valley WRF Chino Valley, AZ 1.0 MBR
Paako WWTP Paako, NM 0.1 MBR
Edgewood WRF City of Edgewood, NM 0.2 MBR
San Felipe WRF City of San Felipe, NM 0.6 MBR
The Cliffs WRF Boise, ID 0.6 MBR
Richmond WRF City of Richmond, UT 0.6 MBR
Inscription Canyon Chino Valley, AZ 0.3 MBR
Wolf Creek WRF Wolf Creek, UT 0.5 MBR
Las Gallinas WRF Las Gallinas Valley Sanitary District, CA 3.5 MGD Conventional Activated Sludge with tertiary filtration
Vactor Truck Dump Station Eastern Municipal Water District, CA Chiquita WRF Master Plan
Review Rancho Mission Viejo, CA
San Jacinto Valley WRF Erosion
Mitigation Design Eastern Municipal Water District, CA
City of Banning WWTP EQ Tank City of Banning, CA
WWTP Headworks and
Dewatering Equipment Morongo Band of Mission Indians, CA Dewatering Additional Treatment Project Experience

26 City of Beaumont
550 East 6th Street
Beaumont, CA 92223-2253
951.769.8520
[email protected] Gibbs, City Manager
The City will benefit from WEBB’s team approach to client service. Our reputation for superior quality work, integrity, and long-standing client relationships is a direct result of our industry proven capabilities and experience. We encourage the City to speak with your staff who have worked with our firm and call our references to truly understand the commitment we make to each of our clients and their projects.

Contact Agency Address, Phone and Email
Thomas Moody, Director of Utilities
Previously WRCRWA Board President
951.279.3660
[email protected]
City of Corona Department of
Water and Power
755 Public Safety Way
Corona, CA 92878
Jackie Loper, Director of Community Development 760.355.3336 [email protected]
City of Imperial
420 S. Imperial Avenue
Imperial, CA 92251
Section H. References

27 Section I. Scope of Services
Task 1 – Project Administration
Prepare and implement an effective Project Management Plan to keep the project on schedule. Attend adequate number of meetings to manage the project and provide the required deliverables. At a minimum, budget for the following:

A. Project Schedule, Status Reports, Invoices, Administration

1. Prepare a project design and estimated bidding/construction schedule in MS Project. Update schedule monthly.

2. Prepare and submit monthly status reports providing an overview of progress made during the month and tasks to be accomplished during the following month with invoice.

3. Submit invoices which follow the task items provided in the hours/fee table provided with the proposal and/or used as a basis for the contract. Provide a brief narrative by task of the work performed during the billing cycle and copies of invoices for direct expenses.

B. Engineering Phase Meetings

1. Kick-off Meeting

2. Project/progress meetings, as needed

3. Preliminary Design Memorandum Review Workshop

4. 50% Submittal Review

5. 90% Submittal Review

6. 100% Submittal Review
Additional meetings may be required at City’s discretion if more than two months elapses between submittal reviews listed above.

At City’s discretion, meetings may be held remotely to accommodate COVID-19 safety recommendations.

Task 1 Deliverables

1. Meeting Agendas & Minutes (electronic)

2. Monthly Status Reports (electronic)

3. Monthly Updated Project Schedules (electronic)

4. Monthly Invoices (electronic)

Task 2 – Project 1: Dust/Erosion Mitigation and Truck Access Improvements The purpose of Project 1 is to improve site conditions as described below.

A. Prepare Preliminary Design Concepts – After conferring with the City and visiting the site, our team will develop a conceptual design to accomplish the following objectives.

1. Reduce dust being generated from exposed dirt areas around the Plant.

2. Minimize erosion and runoff from the site including graded slopes.

3. Eliminate runoff from entering the UV channel.

4. Improved truck access to the sludge loading structure.

5. Create 15-20 parking spaces adjacent to the Membrane Treatment Building.

B. Review Workshop with City Staff – Conduct a review workshop with City engineering and Operations Staff to review the conceptual designs prepared in Task 2-A. Obtain City input and comments.

C. 50% Design – Prepare civil, structural, and mechanical plans to 50% level for review by the City. Plans to be prepared in AutoCAD.

28 D. 90% Design – Prepare civil, structural, and mechanical plans to 90% level for review by the City. Plans to be prepared in AutoCAD.

E. 100% Design – Prepare civil, structural, and mechanical plans to 100% level for review by the City. Plans to be prepared in AutoCAD.

F. Specifications and Bidding Documents – Prepare construction specifications and bidding documents for the Project.

Task 2 Deliverables

1. Meeting agendas and minutes for workshop (electronic).

2. Final design plans (hardcopy and electronic).

3. Final specifications and bid documents (hardcopy and electronic).

4. Final cost estimate.

Task 3 – Project 2: Main Entrance Gate, Landscaping, Lighting, and Monument Sign The purpose of Project 2 is to improve the Entry Gate Access Area as follows.

A. Prepare Preliminary Design Concepts – After conferring with the City and visiting the site, our team will develop a conceptual design to accomplish the following objectives:

1. Move the primary Entrance Gate into the Plant to allow trucks and passenger vehicles to pull off Fourth Street into the Plant without blocking traffic and endangering staff. The fence will be realigned with new motorized and secured gates.

2. Improve overall aesthetics by upgrading the landscaping and lighting at the Plant Entry.

3. Placement of an Entry Monument.

B. Review Workshop with City Staff – Conduct a review workshop with City Engineering and Operations Staff to review the conceptual designs prepared in Task 3-A. Obtain City input and comments.

C. 50% Design – Prepare civil, structural, electrical, and mechanical plans to 50% level for review by the City. Plans to be prepared in AutoCAD.

D. 90% Design – Prepare civil, structural, electrical, and mechanical plans to 90% level for review by the City. Plans to be prepared in AutoCAD.

E. 100% Design – Prepare civil, structural, electrical, and mechanical plans to 100% level for review by the City. Plans to be prepared in AutoCAD.

F. Specifications and Bidding Documents – Prepare construction specifications and bidding documents for the Project.

Task 3 Deliverables

1. Meeting agendas and minutes for workshop (electronic.)

2. Final design plans (hardcopy and electronic).

3. Final specifications and bid documents (hardcopy and electronic).

4. Final cost estimate.

Task 4 – Project 3: Vactor Dump Station
The purpose of Project 3 is to install a new dump station for City vactor trucks.

A. Prepare Preliminary Design Concepts – After conferring with the City and visiting the site, our team will develop a conceptual design to accomplish the following objectives:

1. Site a new dump station for City vactor trucks.

2. Provide access to the new dump station for vactor trucks and waste management pickups.

3. Design based upon the example from Lake Arrowhead CSD’s Willow Creek WWTP.

B. Review Workshop with City Staff – Conduct a review workshop with City engineering and Operations Staff to review the conceptual designs prepared in Task 4-A. Obtain City input and comments.

29 C. 50% Design – Prepare civil, structural, plumbing, electrical, and mechanical plans to 50% level for review by the City.

Plans to be prepared in AutoCAD.

D. 90% Design – Prepare civil, structural, plumbing, electrical and mechanical plans to 90% level for review by the City.

Plans to be prepared in AutoCAD.

E. 100% Design – Prepare civil, structural, plumbing, electrical and mechanical plans to 100% level for review by the City. Plans to be prepared in AutoCAD.

F. Specifications and Bidding Documents – Prepare construction specifications and bidding documents for the Project.

Task 4 Deliverables

1. Meeting agendas and minutes for workshop (electronic).

2. Final design plans (hardcopy and electronic).

3. Final specifications and bid documents (hardcopy and electronic).

4. Final cost estimate.

Task 5 – Bidding Services
Our team will perform the following service during bidding. For budgeting purposes, we assume all three projects will be bid together in one construction project.

A. Pre-bid Site Tour – Our team will attend one pre-bid site tour for contractors to review the project and observe on- site conditions.

B. Prepare Bid Addenda – Our team will prepare up to three bid addenda to respond to questions from contractors prior to bidding.

C. Prepare Conformed Plans and Specification – Following bidding, our team will prepare conformed plans and specifications to incorporate any changes made during bidding.

Task 6 – Engineering Services During Construction
Our team will perform the following service during construction.

A. Pre-bid Construction Meeting – Our team will attend one preconstruction site meeting with the contractor and City Operations Staff to review the project requirements prior to beginning construction.

B. Submittal Review – Our team will prepare contractor material submittals. For budgeting purposes, we assume there will be 30 original submittals and 10 resubmittals.

C. RFI Review and Response – Our team will review and respond to contractor RFI’s during construction. For budgeting purposes, we assume there will be 20 RFI’s.

D. Site Visits During Construction – Our team will visit the site periodically during construction to review progress and verify the work is in compliance with the plans and specifications. For budgeting purposes, we assume a construction duration of four months (80 workings days) with 30 days of field observation.

E. Construction Management – Our team will provide construction management, including the following:

1. Coordination with the Contractor.

2. Review schedules.

3. Review Contractor pay applications.

4. Assist the City with contract closeout.

30 Project Schedule
ID Task Name Duration Start Finish
1 City of Beaumont ‐ Site Improvement 625 days Mon 7/3/23 Tue 3/18/25 2 Notice to Proceed 0 days Mon 7/3/23 Mon 7/3/23
3 Project Kickoff Meeting 0 days Mon 7/3/23 Mon 7/3/23
4 Preliminary Design Memo 30 days Tue 7/4/23 Wed 8/2/23 5 Preliminary Design Workshop 1 day Thu 8/3/23 Thu 8/3/23 6 50% Design Submittal 60 days Fri 8/4/23 Mon 10/2/23
7 50% Design Workshop 1 day Tue 10/3/23 Tue 10/3/23
8 City Review 50% Submittal 14 days Wed 10/4/23 Tue 10/17/23 9 90% Design Submittal 30 days Wed 10/18/23 Thu 11/16/23 10 90% Design Workshop 1 day Fri 11/17/23 Fri 11/17/23
11 City Review 90% Submittal 14 days Sat 11/18/23 Fri 12/1/23 12 100% Design Submittal 30 days Sat 12/2/23 Sun 12/31/23 13 100% Design Workshop 1 day Mon 1/1/24 Mon 1/1/24
14 City Review 100% Submittal 14 days Tue 1/2/24 Mon 1/15/24 15 Final Design Submittal 14 days Tue 1/16/24 Mon 1/29/24 16 Bidding & Award 60 days Tue 1/30/24 Fri 3/29/24
17 Engineering Support During
Construction
150 days Sat 3/30/24 Mon 8/26/24
7/3
7/3

M E B M E
September April

31 Section J. Cost Proposal
In accordance with the RFP, WEBB has submitted the Cost Proposal in a separate sealed envelope.

Section K. Additional Information
No additional information at this time.

Section L. Insurances
Below is a sample COI of WEBB’s coverage. WEBB will provide the City with an updated COI meeting all coverage requirements as specified in the professional services agreement.

ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED?

INSR ADDL SUBRLTRINSDWVD
PRODUCER CONTACTNAME:FAXPHONE(A/C, No):(A/C, No, Ext):

E-MAILADDRESS:

INSURER A :

INSURED INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY)

AUTOMOBILE LIABILITY

UMBRELLA LIAB

EXCESS LIAB

WORKERS COMPENSATIONAND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $
DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $

PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT
OTHER:$
COMBINED SINGLE LIMIT $(Ea accident)
ANY AUTO BODILY INJURY (Per person)$OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $

OCCUR EACH OCCURRENCE
CLAIMS-MADE AGGREGATE $
DED RETENTION $

PER OTH-STATUTE ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE $If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC #

COMMERCIAL GENERAL LIABILITY
Y / N
N / A(Mandatory in NH)

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS.

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THISCERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEDREPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement onthis certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

COVERAGES CERTIFICATE NUMBER:REVISION NUMBER:

CERTIFICATE HOLDER CANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03)

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
1/27/2023
License # 0757776
(951) 779-8558 (951) 231-2572
25674
Albert A. Webb Associates
3788 McCray StreetRiverside, CA 92506
19437
A 1,000,000
P-630-5456P929-TIL-23 2/1/2023 9/1/2023 300,000
$0 Deductible 5,000
1,000,000
2,000,000
2,000,000
1,000,000A
BA-3L23491A-23-43-G 2/1/2023 9/1/2023
2,000,000A
CUP-9H486836-23-43 2/1/2023 9/1/2023 2,000,000
0 A
UB-4J648178-22-43-G 9/1/2022 9/1/2023 1,000,000Y1,000,000 1,000,000
B Professional Liab.031711122 9/1/2022 Ded $150k/EaClaim 2M 2,000,000 For Informational Purposes Only.
**For Insured's Purposes Only**
ALBEAWE-01 SGONZALEZ
HUB International Insurance Services Inc.PO Box 5345Riverside, CA 92517 Kristie Koehrer
[email protected]
Travelers Property Casualty Company of America
Lexington Insurance Company
X
9/1/2023
X
X
X
X
X
X X
X
X
X

City of Beaumont Contract#
C23-55

EXHIBIT “B”

CERTIFICATES OF INSURANCE AND ENDORSEMENTS

Staff Report

TO: City Council
FROM: Thaxton Van Belle, General Manager of Utilities
DATE June 20, 2023
SUBJECT: Approve a Purchase Order for the purchase of a Closed-Circuit Television (CCTV) truck system in the amount of $232,271.66 from Haaker Equipment Company

Description Purchase a CCTV truck system as approved in the FY 24 budget.

Background and Analysis:

The City of Beaumont wastewater collections utility is responsible for the maintenance and repair of the City’s sewer system. The sewer system is a critical infrastructure component that ensures public health and safety and protects the environment. The City has a comprehensive sanitary sewer management plan that includes regular cleaning, inspection, and condition assessments of the sewer lines to prevent blockages, failures, and other issues. A critical component of this plan is a CCTV truck that allows for visual inspection of the inside of sewer lines.

The City currently does not own a CCTV truck and only maintains a minimal contract with an outside contractor for emergencies. The acquisition of a CCTV truck will allow the City to have greater control over the scheduling and prioritization of sewer line inspections and a timelier response to raised issues or emergencies. More importantly, it will allow the City to start a conditional assessment of the sewer system and the identification of deficiencies as required in the new Sanitary Sewer System Waste Discharge Requirements, effective June 2023. The visual inspection of underground sewer lines helps identify potential issues and condition assessments, and in accordance with a recognized scoring system, allows for a prioritization rating for repair and replacement projects.

City Staff evaluated several models of CCTV trucks with related equipment and software, as well as a quote for an outside service to complete the work. City Staff are recommending the purchase of the Envirosight RovverX CCTV truck system based on preferred features, heavier-duty chassis, pricing, and the benefits of the City owning and operating its own CCTV truck.

Envirosight is a contract member of Sourcewell, which is a public agency that offers competitively solicited, cooperative contracts for the purchase of products and services to government, education, and nonprofit agencies. The procurement/bidding process qualifies under Beaumont Municipal Code Section 3.01.110(c), which allows for the competitive bid procedure conducted by another public agenc y. The Envirosight Sourcewell Quote is in the amount of $232,271.66, a savings of $8 ,167.56 over the Non-Sourcewell quote of $240,439.22. This item was presented to the Finance Review Committee on June 6, 2023.

Fiscal Impact:

The total cost for the purchase of the Envirosight RovverX CCTV Truck system is $232,271.66 and will be funded by G/L 710-0000-8060-0000 in the FY24 budget.

The estimated cost to prepare this report is $1,200.

Recommended Action:

Approve a Purchase Order for the purchase of the Envirosight RovverX CCTV truck system from Haaker Equipment Company in the amount of $232,271.66.

Attachments:

A. Quote for CCTV Service from outside service.

B. Brochure for Envirosight RovverX CCTV System.

C. Quote for Envirosight RovverX CCTV System - Sourcwell.

D. Quote for Envirosight RovverX CCTV System – NonSourcewell.

E. Sourcewell Contract.

P.O. Box 10367, San Bernardino, CA 92423
909-422-8990
houstonandharris.com
CCTV Inspection ∙ NASSCO, PACP, MACP Certified Operators ∙ Lateral Launch ∙ Database Customization ∙ Data Conversion ∙ CIPP Point Repairs ∙ Hydro-wash ∙ Potholing ∙ CA #884167 ∙ DIR #1000003580 ∙ Non-Union Estimate: This estimate is valid for 90 days
To: City of Beaumont Date: 17 February 2023
Attn: Jerry Moledor From: Steve Douros/Shivon Constantine Email/Fax: [email protected] Email/Fax: [email protected] Re: Budget Pricing 2023 – Video & Traffic Control Pages: 2

Used as defined:

Estimate: To calculate approximately (size, cost, etc.) Quote: To state a price Bid: To offer an amount as the price one will accept, or pay

This fax/email and all attachments to it are for the sole use of intended recipients. This fax/email may also contain information which is confidential or which is protected from disclosure by privilege. Any unauthorized use, disclosure, or distribution of this fax/email and its attachments is prohibited. If you are not the intended recipient, please reply via email or fax then destroy copies received.

First in quality
First in service
Our Prevailing Wage estimate on the above noted project is as follows, when scheduling this project please reference this estimate to ensure you are charged the appropriate rate:

Scope of Work: Budget pricing for only video and traffic control of approximately 1,056,000LF of sewer lines.

The City of Beaumont is approximately 21 miles from Houston & Harris’ corporate yard.

The price is based on all lines being clean enough to allow camera transporter to progress down the line. If debris in the line diminishes or prohibits the progress of the video inspection, our hourly rate and four (4) Hour minimum applies.

Price is based on all access points being open and ready upon arrival.

Delays beyond our control will be invoiced at hourly rates for crew and equipment.

Video & Traffic Control:

ESTIMATED cost is $861,446.00 or $0.815 per foot

Call Dispatch for scheduling.

All projects are subject to a Four (4)-Hour minimum per mobilization.

“Establish/Reactivating Account” policy applies. Please review the Terms and Conditions with this agreement on following page.

As per Prevailing Wage labor code #1771, rates are based on Houston & Harris paying “Operating Engineer, Group 4” & “Laborer, Group 3”

P.O. Box 10367, San Bernardino, CA 92423
909-422-8990
houstonandharris.com
CCTV Inspection ∙ NASSCO, PACP, MACP Certified Operators ∙ Lateral Launch ∙ Database Customization ∙ Data Conversion ∙ CIPP Point Repairs ∙ Hydro-wash ∙ Potholing ∙ CA #884167 ∙ DIR #1000003580 ∙ Non-Union Estimate: This estimate is valid for 90 days
To: City of Beaumont Date: 17 February 2023
Attn: Jerry Moledor From: Steve Douros/Shivon Constantine Email/Fax: [email protected] Email/Fax: [email protected] Re: Budget Pricing 2023 – Video & Traffic Control Pages: 2

Used as defined:

Estimate: To calculate approximately (size, cost, etc.) Quote: To state a price Bid: To offer an amount as the price one will accept, or pay

This fax/email and all attachments to it are for the sole use of intended recipients. This fax/email may also contain information which is confidential or which is protected from disclosure by privilege. Any unauthorized use, disclosure, or distribution of this fax/email and its attachments is prohibited. If you are not the intended recipient, please reply via email or fax then destroy copies received.

First in quality
First in service
AGREEMENT TERMS AND CONDITIONS:

By using our services on the above-named project and signing this agreement the customer hereby agrees to the terms and conditions set forth below:

Houston & Harris PCS, Inc. will not be signatory to any PLA.

At this time, Houston & Harris does not participate in any project requiring use of a graduate of a “Skilled & Trained Workforce”.

Estimate is based on one (1) Move-In, Monday through Friday, during day shift unless otherwise stated, as well as the job site being ready upon our arrival, including but not limited to manholes raised and lines being clean if only a video truck is ordered. If the job should go over/under the estimated time, customer will be charged for any worked hours over the four (4) hour minimum.

Overtime rate applies to all hours worked over an eight (8) hour on site time or eight (8) hour workday for the operator at a second job si te. If additional Move-Ins should be required our four (4) hour minimum applies.

To establish/reactivate an account, our policy of a “Good Faith” C.O.D. will apply and will be due prior to the start of such service. If fuel surcharge and worked hours are less than the C.O.D. amount due at the time of service, excluding the 4-hour minimum, a refund will be issued for the difference. Account credit is at the sole discretion of management.

Invoices other than COD are due upon receipt.

It is the sole responsibility of the client to be in compliance with any State or Federal Prevailing Wage requirements . The client must notify Houston & Harris PCS, Inc. at the time of scheduling of the correct status. It is also agreed that if the project is d iscovered to be Prevailing Wage after the fact, a change order will be issued and the client will be responsible for wages due, full amount of rate difference for work completed, legal fees, as well as all fines and penalties under California Labor Codes §1720, §1720.2, §1720.3, §1720.4, §1771, §1775, §1776, and §1813.

Estimate is based on standard deliverables consisting of Data DVD with printed hard copy reports. Reports are now offered in PDF format and placed on Inspection DVD. Various deliverable options are available upon request at an additional charge.

Any insurance forms requested outside of standard procedure will be charged. A $500.00 set up fee will apply for all Wrap Insurance enrollments as well as a 2.5 % administration fee per invoiced amount.

Past due invoices are subject to a 2% late charge. Houston & Harris PCS, Inc. reports all delinquent accounts to Dunn & Bradstreet. Account credit is at the sole discretion of the management.

By signing this agreement, the client has read and hereby agrees to the terms and conditions set forth above:

_________________________________________________
Signature
_________________________________________________ __________________________ Printed Name Date

ROVVER X
Agile, IntelligentSewer InspectionSystem

Gain Deeper Insight
AgileRELIABLESimple
Power past obstacles that
sideline other crawlers. With
steerable six-wheel drive,
ROVVER X avoids obstructions
and climbs over debris and
offsets. An array of onboard
sensors helps you avoid hazards.

Cut out complexity for your crew
with technology that’s easy to
learn and use, a responsive
support team, and a regional
service network that delivers
rapid turnaround.

Stay on schedule and within
budget with ROVVER X’s industry-
low downtime and cost-of-
ownership. Not only is it built to
endure punishment, its intuitive
design lets you perform routine
maintenance right in the field.

SMART
Access every capability from a
single interface—operate the
crawler, record video, overlay text,
log observations, measure defects
and create reports. Inspection
data streams securely to the
cloud, and the system auto-
updates to the latest features.

Adaptable
Tackle any inspection challenge.

ROVVER X accessories and
wheels swap in seconds to fit
any pipe size, material and
condition. And when the job calls
for specialized capabilities, easily
add lateral launch, laser profiling,
side scanning and more.

With unmatched power and agility, ROVVER X delivers the insight you need to make critical maintenance decisions. It offers industry-leading productivity with a simple interface, advanced capabilities and support for digital workflows. When you open a manhole, be ready to get the full picture.

ROVVER X is the only crawler system that lets you change wheels and accessories rapidly without tools. Achieve new levels of productivity, and confidently handle any combination of pipe size, material and condition.Adaptable
lift carriage forlarge lines
pan/tilt/zoomHD camera
PVC
6”8”10-18”
24-36”
30” and upgrease
general purpose
high-poweredaux. lamp
aux. lamp/rearcamera combo
Scan to see ROVVER X’s quick-
change capabilities in action.
15-36”
RX130L RX130
crawler with
integral camera lift
crawler with
camera lift
option

Simple to learn yet
powerfully capable,
ROVVER X’s touchscreen
controls support your
entire inspection workflow.

And with built-in Wi-Fi, you
can share inspections
online and keep your
ROVVER X system updated
with the latest features.

SMART
Control every ROVVER X function
using twin multi-function
joysticks, intuitive touchscreen
controls and real-time feedback.

Onscreen notifications help warn
against operating hazards.

OPERATE
With drag-and-drop simplicity,
create an overlay that has static
text, live data, observation details
and your logo. Customize text
position, color and background
to your preference.

Overlay Text
Powerful measurement tools let
you size up cracks, water level,
pipe diameter, wall features,
bend angles, inclination and
much more.

Measure Defects
Create an inspection, then log
observations with help from
onboard defect catalogs,
including PACP and WRc.

Enter Observations
Generate PDF reports from
completed inspections, then
deliver them via USB drive.

CREATE REPORTS
This remote control puts all
major crawler and reel functions
in the palm of your hand, and it
comes standard with every
ROVVER X system.

For maximum productivity, this
optional desktop command
center offers precision control,
full QWERTY keyboard, and
ergonomic comfort.

Wirelessly upload your
inspections directly to WinCan
Web, the cloud platform for
sewer inspection data. Review,
edit, analyze and map inspection
data online, and securely share
results with your entire team.

Connected
Scan to set up your free WinCan
Web trial account:

SD HD 720p HD 1080p Flexspection only availableon VC500 HD controller. camera
joystick
crawler
joystick
Need Less?Need EVEN MORE?
Sometimes you need maximum
detail, sometimes you need
minimum file size—and
sometimes you need a
compromise. With Flexspection,
the choice is yours.

When you choose
ROVVER X, you’re
prioritizing productivity.

Advanced features ensure
your team collects crystal
clear footage and
actionable data from any
line with minimal
disruptions.

Capable Once you own the ROVVER X platform, the sky is the limit.

Specialty crawlers and attachments give you plug-and-play capability, so you can meet any inspection challenge.Scalable Lateral Launch
Small Diameter
Side Scanning
Laser Scanning
Extra-Large Diameter
The ROVVER X 95 crawler fits
into relined 4” pipe to inspect
laterals and industrial lines.

Measure pipe ovality, erosion
and defects—ROVVER X’s laser
profiling attachment captures
accurate geometry.

The ROVVER X 400 crawler is
ideal for interceptors and trunk
lines, and has an integral camera
lift to rise above high flows.

Consult sales representative for ideal setup and compatibility.

SAT II lets you crawl up to 984’
into mains and then launch 147’
into lateral lines to locate cross
bores and illicit flows.

Using the Digisewer camera
head, capture a sewer side-scan
with detail from every square
inch of pipe wall.

Available in 984’ and 1640’
versions, the ROVVER X reel
automatically feeds cable so the
crawler doesn’t have to pull it off
the reel. This extends travel
range and reduces crawler
wear-and-tear.

The rugged ROVVER X cable
boasts a 1000-lb break strength.

And with just 6 conductors, it’s
easy to field-reterminate.

HD camerawith 120X zoom(10X optical)
measurementlasers
infinite pan,±135-degree tilt
incline, temp,pressuresensorsrear-viewcamera & lamp
steerable6-wheel drive
quick-changewheels
tri-bandsonde
camera liftwith 7” verticaltravel
aux. lampport
swivel cableconnection
auto-switching,near/far lamps

Stay safe, productive and comfortable while deploying your ROVVER X in the field. Envirosight-built vehicles protect your crew and offer full amenities—ensuring your equipment,
tools, and safety gear are within easy reach.Mobile
Standing behind ROVVER X is a team with decades of
experience helping sewer professionals succeed. We’ve built the industry’s largest network of regional support and service locations—so wherever the job takes you, help is never far.Trusted Success in our industry is a
ground game. That’s why we
have systems, parts inventory
and capabilities strategically
deployed nationwide, ready for
you on demand.

Local Presence
Your operators will be productive
out of the gate with on-site
training from certified ROVVER X
instructors. Not only do we cover
equipment care, operation and
safety, we’re available to provide
PACP training, too. Need virtual
training? We deliver it on demand
from a fully equipped studio.

Training
ROVVER X is backed by one of
the industry’s most
comprehensive warranties.

Optional maintenance plans and
extended warranties offer further
cost predictability. And with
more than 25 factory-certified
service centers across North
America, we’re never far when
you need help.

Warranty
Gain access to our
comprehensive online parts
portal, where in-stock orders
placed before 3:00 pm ship the
same day, with next-day delivery
available. And when unique
challenges require unique
capabilities, know that rental
gear is available from 23
locations across the continent.

Turnaround
Don’t take our word for it. Some
of the largest cities and
contractors trust ROVVER X.

Scan to read their stories.

Get maximum elbow room, plus
extra capacity for lateral launch
systems, generator power
sources and cranes.

Box Trucks
Fit into alleys and other tight
spaces while deploying ROVVER
X or lateral launch. Choose
among Sprinter, Transit and
ProMaster options, with power
from an inverter or vehicle PTO.

Panel Vans
Gain flexibility when inspection is
part time or when inspection
equipment must be shared
between crews.

Trailers
Deploy an Envirosight Outpost
when you need access to
easements and other remote
worksites using a pickup or ATV.
enclosures
Power options include
generator (gas or diesel), inverter
with battery, or engine PTO.
crawler systemsworldwide
5000+
average yearlycost of ownership
compared to purchase price
4%
locations inNorth America
46 average distanceinspected per day
per crew
4000’+

Specifications
system
ratings . . . . . . . . . . . . . . . . . . CE, NRTL power . . . . . . . . . . . . . 120-240 Vac, 60 Hz viewing capability . . . . . . pipelines 4–96” dia. operating temp. . . . . . . . . . . . . . . . . . . 32 to 104°F storage temp . . . . . . . . . . . . . . . . . . . . -4 to 158°F camera (RCX90 HD)
sensitivity . . . . . . . . . . . . . . . . . . . . . . . . . . 0.05 lux resolution . . . . . . . . . . . . . . . . . 1920 × 1080 pixels zoom lens. . . . . . . . 120× (10× optical, 12× digital) pressure rating. . . . . . . . . . . . . . . . . . . . . . . . 1 bar protection class . . . . . . . . . . . . . . . . . . . . . . . IP68 features. . . . . . . auto shutter; auto/manual focus
illumination. . . . . . . . . dimmable LED, dual mode
articulation . . . . . . . . . . . ±135 deg tilt; infinite pan measurement. . . . twin laser diodes spaced 1.97“
sensing . . . . . . . . . temperature, pressure, pan/tilt size . . . . . . . . . . . 6.6”×3.2”×2.8” (168×81×72 mm) weight . . . . . . . . . . . . . . . . . . . . . . . . 3.3 lb (1.5 kg) materials. . . . . . . . . . . . aluminum, stainless steel crawler (RX130 HD, RX130L HD)
drivetrain. . . . . . . . . . . . . . steerable 6-wheel drive turn radius. . . . . . . . . . . . . . . . . . . . . . down to 0.0” camera . . . . . . . . color rear-view with tri-LED lamp sensors. . . . . . . pitch, roll, temperature, pressure pressure rating. . . . . . . . . . . . . . . . . . . . . . . . 1 bar protection class . . . . . . . . . . . . . . . . . . . . . . . IP68 size (130) . . . . 12.2”×4.3”×3.5” (310×110×90 mm)
size (130L) . . 15.1”×5.0”×4.6” (384×126×117 mm)
weight (130) . . . . . . . . . . . . . . . . . . . 13.2 lb (6 kg) weight (130L) . . . . . . . . . . . . . . . . . . 17.6 lb (8 kg) lift range (130L) . . . . . . . . . . . . . . . 7.1“ (180 mm) materials. . . . . . . . . . . . aluminum, stainless steel sonde transmitter. . . . . . . . . 33kHz/512Hz/640Hz
control pendant (VC500 HD)
controls. . . . . joysticks, touchscreen, power, stop
touchscreen . . . . . . 10.1” color TFT, multi-touch,
. . 1280×800 px, 1280 cd/m², 150-deg view angle
video capture . . . . . . . . . . . . MPEG-4 AVC (H.256) image capture. . . . . . . . . . . . . . . . . . JPEG or PNG internal storage . . . . . . . . . . . . . . . . . . . . . 128 GB connectivity . . . . LAN, USB 2, USB 3, Wi-Fi, HDMI
protection class . . . . . . . . . . . . . . . . . . . . . . . IP55 size . . . . . . . . 11.8”×10.5”×2.8” (300×267×71 mm)
weight . . . . . . . . . . . . . . . . . . . . . . . . 4 lb (1.81 kg) housing. . . . . . . . . . . plastic (ABS, PC), IP55-rated auxiliary lamp (RAL200 HD, optional)
forward illumination. . . . . . twin tri-LED lamps
camera . . . . . color rear-view with tri-LED lamp
sonde transmitter. . . . . . . . . . 33 kHz / 512 Hz
protection class . . . . . . . . . . . . . . . . . . . . . . . IP68 dims.. . . . . . . 2.8”×1.3”×4.0” (72×33×102 mm)
weight . . . . . . . . . . . . . . . . . . . . . . . . 1.3 lb (0.6 kg) materials. . . . . . . . . aluminum, stainless steel
©2022 Envirosight, LLC. All rights reserved.

Specifications subject to change without notice.

The ROVVER X, Flexspection and Envirosight names and logos are trademarks of Envirosight.

Patents and patents pending.
explosion-proof
models available
cable reel (RAX300 HD)
cable length . . . . . . . . . . . . . . . . . 984’ (300 m) cable diameter . . . . . . . . . . . . . . . ¼” (6.5 mm) cable weight . . . . . . . . . . . . . . . . . . . . 0.03 lb/ft cable strength. . . . . . . . . . . . . . . . . . . . 1000 lb cable conductors . . . . . . . . . . . . . . . . . . . . . . 6 controls (local) . . . . . . power, emergency stop
controls (via pendant) . . auto/manual, speed,
. . . . . . . . . . . . . forward/reverse, pull strength sensors. . . . . . . . . . . . . . . . . . . . . . tension, tilt size . . . 24.6”×14.5”×22.6” (625×368×575 mm)
protection class . . . . . . . . . . . . . . . . . . . . . . . IP44 weight . . . . . . . . . . . . . . . . . . . 123.4 lb (56 kg) connections. . . . pendant, service, video in/out
camera lift (optional)
lift range . . . . . . . . . . . . . . . . . . 7.1” (180 mm) materials. . . . . . . . . aluminum, stainless steel
carriage (optional)
wheelbase (w/l) . . 14.5”/12.2” (368/310 mm)
weight . . . . . . . . . . . . . . . . . . . 34.2 lb (15.5 kg) materials. . . . . . . . . aluminum, stainless steel
Typical System
• RX130 HD crawler body
• RCX90 HD camera head
• RAX300 HD reel with 984’ cable
• VC500 HD control pendant
• WinCan VX software (basic)
• handheld wireless remote control
• assortment of wheels
• transport case(s)
• tools
www.envirosight.com • (866) 936.8476
Request a FREE
On-site Demo

2070 North White Avenue, La Verne, California 91750
Cell: (909) 736-7086 ~ Office (909) 598-2706 ~ haaker.com

May 29, 2023

Jerry Moledor Jorge (George) Lopez
City of Beaumont Haaker Equipment Co.
[email protected] [email protected]

Sourcewell Quote – RovverX Main Line Inspection System on 2023 Ford Transit T350 HR RWD with Studio Build Out.

Dear Jerry:

Thank you for your interest in the RovverX main line inspection system with capabilities to inspect from 6” to 35” pipes.

I am pleased to submit the following proposal for your consideration and approval based on Sourcewell Contract #120721 Price includes RovverX equipment, studio build out, 2023 F T350 HR RWD and associated hardware.

Standard ROVVERX System with 1,000’ reel: System includes VC500 Controller with Vision Report Software installed, RAX300 Automatic Cable Reel with 300M (1000ft) cable, wireless remote controller, reel mounting frame, cable cleaner for RAX300 mainline reel, emergency stop cable, RX130 Quick Change version crawler with 3 sets of rubber wheels for 6“ to 12“ pipe diameter. RCX90 pan, tilt, zoom camera, Pressurization Kit, and Wincan VX entry license $90,185.71

Operator Studio: solid bulkhead wall with sliding smoked-glass window, Formica desk with wall outlet above and below, cork board wall above desk surface, overhead recessed LED lighting , 43” four up desk-mount monitor, high-back operator chair, carpeted walls and ceiling, black treaded rubber floor, safety light switches in truck cab, thru-wall rack-mount storage, wall file, video distribution booster, battery-operated carbon monoxide detector, rackmount UPS device, USB charger/12V receptacle combo, and under desk keyboard tray. $49,016.19
Equipment Bay Stainless steel work surface, built-in heavy-duty storage/tool chest, slide-out crawler tray under reel, rear facing 19” Tru-Vu monitor, full height storage cabinet behind crawler drawer, wash-down system (on-demand pump, lighted switch, 18 gallon tank with exterior fill, 25’ retractable hose reel), sink for wash-down, Ceiling LED light, gray FRP over plywood on walls and ceiling, aluminum storage shelf and caddy with trash can, wheel and drawer, rubber glove dispenser, black treaded rubber floor, corner mounted spotlights, and tool package.

Miscellaneous: hand sanitizer, waterless soap, paper towels, rubber gloves, first aid kit, fire extinguisher, rain-x, simple green, dry-erase board, safety package, traffic cones

Exterior: rear barn doors with latches/locks, side door with step well, custom Envirosight mud flaps, tie-off clamp on rear bumper, door latches to secure them in place when open, back-up camera, back-up alarm, rear LED arrow board, front roof-mounted LED strobe, 4 corner mounted LED strobes.

Power Package; 6.3 kW MEPS Road Power source (check availability for customer-supplied chassis) shore power cord with 120V power adapter, breaker box, auto-transfer switch,12V fuse block, hour meter.

Miscellaneous Hardware: Top Manhole roller, invert roller, tool kit, crawler lowering tool, regulator, air valve, and two (2) CO2 Canisters, for replacing air into camera, crawler, and accessories. $3,900.00
2023 Ford Transit T350 RWD; Chassis Specs Attached. $66,895.00 Sub Total: $209,996.90
Sales Tax 7.75% (Beaumont, CA): $16,274.76
Freight: $6,000.00
Equipment Training: INCLUDED
Total Price: $232,271.66

Price quoted includes all inbound shipping charges to CA and (2) days of training.

Jerry, thank you again for the opportunity and I will be looking forward to working for you on the purchase of this equipment and I will also be looking forward to your favorable consideration.

Respectfully Yours

Jorge (George) Lopez

2070 North White Avenue, La Verne, California 91750
Cell: (909) 736-7086 ~ Office (909) 598-2706 ~ haaker.com June 6, 2023
Jerry Moledor Jorge (George) Lopez
City of Beaumont Haaker Equipment Co.
[email protected] [email protected]
Quote – RovverX Main Line Inspection System on 2023 Ford Transit T350 HR RWD with Studio Build Out.

Dear Jerry:

Thank you for your interest in the RovverX main line inspection system with capabilities to inspect from 6” to 35” pipes. I am pleased to submit the following proposal for your consideration and approval Price includes RovverX equipment, studio build out, 2023 F T350 HR RWD and associated hardware.

Standard ROVVERX System with 1,000’ reel: System includes VC500 Controller with Vision Report Software installed, RAX300 Automatic Cable Reel with 300M (1000ft) cable, wireless remote controller, reel mounting frame, cable cleaner for RAX300 mainline reel, emergency stop cable, RX130 Quick Change version crawler with 3 sets of rubber wheels for 6“ to 12“ pipe diameter. RCX90 pan, tilt, zoom camera, Pressurization Kit, and Wincan VX entry license $94,695.00

Operator Studio: solid bulkhead wall with sliding smoked-glass window, Formica desk with wall outlet above and below, cork board wall above desk surface, overhead recessed LED lighting , 43” four up desk-mount monitor, high-back operator chair, carpeted walls and ceiling, black treaded rubber floor, safety light switches in truck cab, thru-wall rack-mount storage, wall file, video distribution booster, battery-operated carbon monoxide detector, rackmount UPS device, USB charger/12V receptacle combo, and under desk keyboard tray. $51,467.00
Equipment Bay Stainless steel work surface, built-in heavy-duty storage/tool chest, slide-out crawler tray under reel, rear facing 19” Tru-Vu monitor, full height storage cabinet behind crawler drawer, wash-down system (on-demand pump, lighted switch, 18 gallon tank with exterior fill, 25’ retractable hose reel), sink for wash-down, Ceiling LED light, gray FRP over plywood on walls and ceiling, aluminum storage shelf and caddy with trash can, wheel and drawer, rubber glove dispenser, black treaded rubber floor, corner mounted spotlights, and tool package.

Miscellaneous: hand sanitizer, waterless soap, paper towels, rubber gloves, first aid kit, fire extinguisher, rain-x, simple green, dry-erase board, safety package, traffic cones Exterior: rear barn doors with latches/locks, side door with step well, custom Envirosight mud flaps, tie-off clamp on rear bumper, door latches to secure them in place when open, back-up camera, back-up alarm, rear LED arrow board, front roof-mounted LED strobe, 4 corner mounted LED strobes.

Power Package; 6.3 kW MEPS Road Power source (check availability for customer-supplied chassis) shore power cord with 120V power adapter, breaker box, auto-transfer switch,12V fuse block, hour meter.

Miscellaneous Hardware: Top Manhole roller, invert roller, tool kit, crawler lowering tool, regulator, air valve, and two (2) CO2 Canisters, for replacing air into camera, crawler, and accessories. $4,520.00
2023 Ford Transit T350 RWD; Chassis Specs Attached. $66,895.00 Sub Total: $217,577.00
Sales Tax 7.75% (Beaumont, CA): $16,862.22
Freight: $6,000.00
Equipment Training: INCLUDED
Total Price: $240,439.22
Price quoted includes all inbound shipping charges to CA and (2) days of training.

Jerry, thank you again for the opportunity and I will be looking forward to working for you on the purchase of this equipment and I will also be looking forward to your favorable consideration.

Respectfully Yours
Jorge (George) Lopez

120721-EVS

Rev. 3/2021 1

Solicitation Number: RFP #120721

CONTRACT

This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Envirosight LLC, 111 Canfield Ave., Building C, Randolph, NJ 07869 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Underground Infrastructure Inspection and Rehabilitation Equipment with Related Services from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT

A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires January 17, 2026, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES

A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. 






 






120721-EVS

Rev. 3/2021 2

Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING

All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be 






 






120721-EVS

Rev. 3/2021 3

returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS

Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:

x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; 






 






120721-EVS

Rev. 3/2021 4

x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING

A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell 






 






120721-EVS

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contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:








 






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x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:

x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased 






 






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by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.







 






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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES

Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, 






 






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resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.

5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.








 






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14. GOVERNING LAW, JURISDICTION, AND VENUE

The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE

Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY

If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract. 






 






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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms 






 






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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is 






 






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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE

A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.








 






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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions. 






 






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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names 






 






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of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation 






 






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and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.








 






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T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

22. CANCELLATION

Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell Envirosight, LLC

By: __________________________ By: __________________________ Jeremy Schwartz Mike Dahlmann, President
Best Equipment Company, Inc.

Title: Chief Procurement Officer Title: Authorized Contract Administrator

Date: ________________________

Date: ________________________

Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO

Date: ________________________








 

























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Bid Number: RFP 120721 Vendor Name: Best Equipment Company, Inc. 






 






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Bid Number: RFP 120721 Vendor Name: Best Equipment Company, Inc. 






 






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Bid Number: RFP 120721 Vendor Name: Best Equipment Company, Inc. 






 






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Bid Number: RFP 120721 Vendor Name: Best Equipment Company, Inc. 






 






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Bid Number: RFP 120721 Vendor Name: Best Equipment Company, Inc. 






 






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Bid Number: RFP 120721 Vendor Name: Best Equipment Company, Inc. 






 






Staff Report

TO: City Council
FROM: Kari Mendoza, Administrative Services Director
DATE June 20, 2023
SUBJECT: Approve a Purchase Order in an Amount not to Exceed $5,701,141.10 to Creative Bus Sales for the Procurement of Seven Compressed Natural Gas (CNG) Type H El Dorado National EZ Rider II Buses

Description Transit Capital Improvement Project (CIP) No. T-21 Background and Analysis:

Beaumont Transit, through a purchasing cooperative with Morongo Basin Transit Authority (MBTA) and California Association of Coordinated Transportation (CalAct), received a quote from Creative Bus Sales for the purchase of seven new CNG Type H El Dorado National EZ Rider II buses. Section 3.01.110 of the Beaumont Municipal Code allows the City to take advantage of competitive bidding already completed, more commonly known as piggybacking.

The Federal Transit Administration (FTA) also requires agencies to use a competitive bidding process for the purchase of a single bus or purchase from a compet itively bid cooperative purchasing program, such as the CalAct/MBTA purchasing cooperative. The purchasing program provides the cost benefit of bulk pricing compared to one-unit orders.

The Type H El Dorado National EZ Rider II buses have a capacity of 2 5 ambulatory passengers + 2 wheelchair positions or 33 ambulatory passengers Fiscal Impact:

The procurement of seven EZ Rider II buses has no fiscal impact on the General Fund.

The vehicles are fully funded by Riverside County Transportation Commission Project 24-01 and are included in the approved Fiscal Year 23/24 Short Range Transit Plan.

CIP Project No. T-21
Project Components Budget Amount Paid to Date Remaining Equipment $6,350,000.00  $0.00 $6,350,000.00
Project Summary $6,350,000.00 $0.00 $6,350,000.00

Recommended Action:

Approve the Purchase Order in an amount not to exceed $5,701,141.10 to Creative Bus Sales for the Procurement of Seven CNG Type H El Dorado National EZ Rider II Buses.

Attachments:

A. Creative Bus Sales Quote

Contact Us 888.633.8380 CreativeBusSales.com
Creative Bus Sales offers dedicated sales, parts, and service departments to help you in all stages of bus ownership. Our customers benefit from our strong manufacturer partnerships, the largest in-stock inventory, and a nationwide team of experts. As a family-owned business with experience in the transportation industry since 1980, it’s no coincidence that we’ve grown to become the nation’s largest bus dealership.

Sales Experience Nationwide Network
550+ Years of Collective Bus Sales Experience
Servicing Over 1,500 Customers Annually
18 Full-Service Locations Nationwide
Partners with 25+ Top Manufacturers
Competitive Pricing In-House Financing
Volume Discounts
Fixed Contract Pricing
Seamless Transactions
Flexible Structures
40 18 350+ 1,500
Years In
Business
Nationwide
Locations
Dedicated
Employees
Annual
Customers

ENC EZ-RIDER II CNG (CALACT CLASS H)
Ci

t y of Beaumont

Vehicle Type:Date:

Contact:Type of Ramp:

Agency:Ramp Location:

Address:Seat Insert:

City, State, Zip:Seat Insert Color:

Phone:Seat Frame Color:

Fax:Floor Color:

E‐Mail:Salesperson:

Quantity:Price Ext. Price ADA
1 $581,040.00 $581,040.00 $45,000.00
.
1 $2,959.00 $2,959.00
1 $2,017.50 $2,017.50 $2,017.50
1 $2,891.75 $2,891.75
1 $0.00 $0.00
1 $336.25 $336.25
1 $1,008.75 $1,008.75
1 $2,421.00 $2,421.00 $2,421.00
2 $9,684.00 $19,368.00 $19,368.00
1 $269.00 $269.00
1 $269.00 $269.00
2 $672.50 $1,345.00 $1,345.00
3 $1,008.75 $3,026.25 $3,026.25
1 $0.00 $0.00
1 $6,456.00 $6,456.00
1 66 ‐ Delivery Zone 1 $739.75 $739.75
1 $2,690.00 $2,690.00
1 $20,175.00 $20,175.00
1 See Above See Above
.
1 $35,642.50 $35,642.50
1 $484.20 $484.20
1 $957.64 $957.64
1 $0.00 $0.00
1 $201.75 $201.75
1 $3,362.50 $3,362.50
1 $10,760.00 $10,760.00
1 $2,622.75 $2,622.75
1 $692.68 $692.68
16" Flat mirror for driver to view passengers (Included) $0.00 $0.00 1 $6,250.00 $6,250.00
1 $13,181.00 $13,181.00
1 Monitor added above driver for camera system  (INSTALLED AT FACTORY)$2,326.85 $2,326.85 95 ‐ Pretoria Transit Suburban Overhead Parcel Racks
96 ‐ LED Lighting ‐ Overhead Parcel Racks (Included)
80 ‐ Ferry Riser
14 ‐ Farebox ‐ Diamond (Quote) (XV w/ 2 Vaults)
8 ‐ Electronic Signs ‐ Twin Vision Smart Series 3 ‐ (Full Size) (Front/Side) 2 ‐ Sportworks Bike Rack ‐ (2‐Position)  (Stainless Steel) Fogmaker fire suppression and methane detection (Std)
47 ‐ Seating ‐ Flip Seat: 34"  ‐ 36" ‐ (Double FW Flip) 46 ‐ Seating ‐ Flip Seat: 17" ‐ 18" ‐ (Single FW Flip)
44 ‐ Seating ‐ Drivers Seat Alarm ‐ (Parking Brake)
59 ‐ Wheels ‐ Aluminum  (ALCOA)
Arrowguard driver barrier with full glass
Zonar system installed
Graphics Package with install (UPDOG Graphics)
Prewire for customer radio installation
A/C Booster Fan in Driver Duct ‐ (Brushless Motor)
34 ‐ Radio ‐ Additional Speakers (2) Total of 6 Speakers 52 ‐ Solid Pane Windows ‐ (Each) (Laminated Solid Glass 7/32") CalACT RFP #18‐01 ‐ Class H ‐ Quote Sheet (5‐9‐2023)
Class H ‐ ENC (EZ Rider II‐Max)5/17/2023
(951) 2145294 Customer Preference
Customer Preference
35 ‐ Radio ‐ AM/FM/CD/MP3 w/Antenna and 4 Speakers
36 ‐ Ramp ‐ Lift U
Wheel ‐ Aluminum Wheel Only (Spare w/No Tire) UPGRADE, SPARE STD City of Beaumont
Matt Mendoza
Mike Farr
550 E. 6th st
10‐12 months from date of order
[email protected]
Beaumont, CA 92223
Description
(6) Tank CNG System ‐ (Dual Pods) w/Blended Cap    (EXTENDED RANGE) Driver Fan
Mobileview 9 camera system installed  (INSTALLED AT FACTORY) Non‐Published Options
Exterior key for entry door access
EZ Rider II ‐ (CNG) ‐ 32'
Published Options
45 ‐ Seating ‐ Drivers Seat Alarm ‐ (Seatbelt)  (Orange) Floor Mounted Directional Signals
39 ‐ Retractor ‐ Q'Straint Q‐Pod System
Braun Ricon
Front Center
Vinyl Cloth
Lift U
Class H - EZ Rider II-Max 1 OF 2 5/17/2023

1USB Ports for passengers $2,219.25 $2,219.25
1Cleanspray self decon system (Installed at Factory)$6,500.00 $6,500.00 1Diagnostic Software Thermoking, Allison, NEXIQ (IF NEEDED)$3,880.50 $3,880.50 1 $10,726.38 $10,726.38
1 $4,882.35 $4,882.35
1 $6,651.03 $6,651.03
.
.Class H ‐ Base Price $581,040.00
.Published Options $65,972.25
.Non‐Published Options $111,341.37
.Total $758,353.62 $73,177.75
.Doc Prep Fee $85.00
.The Non‐Taxable Amount is the ADA Equipment in the Base and Added as Options Non‐Taxable $73,177.75 .Taxable Amount $685,260.87
.39 Tax Total $53,107.72 7.750%
.Sub‐Total $811,546.34
.DMV E‐File Fee:$33.00
.DMV Fee $0.00 (Estimated)
.Tire Fee $12.25
.Total (Per Bus)$811,591.59
Number of Units 7
Total before Calact Fee $5,681,141.10
CalACT Fee $20,000.00
Final Total $5,701,141.10
CalACT Max fee per transaction is $20,000 if all are ordered on same PO Extended warranty (5 years total)‐ Thermo king A/C system Extended warranty (5 years total)‐ Cummins Engine
Extended warranty (5 years total)‐Allison transmission
Class H - EZ Rider II-Max 2 OF 2 5/17/2023
Beaumont

Staff Report

TO: City Council
FROM: Christina Taylor, Deputy City Manager
DATE June 20, 2023
SUBJECT: Discussion and Direction on Short Term Rentals

Description Discussion and direction to staff on development of a short-term rental ordinance.

Background and Analysis:

Short-term rentals are generally defined as a residential unit rented all or in-part for transient occupancy, a period typically less than 30 -days. The City of Beaumont does not have a short-term rental ordinance regulating this type of use.

Attached for review and discussion is a draft ordinance addressing short-term rentals.

The discussion draft covers the following:
 Purpose, Applicability and Definitions
 Permitting and Applications
 Occupancy Standards and Operations
 Enforcement, Suspension and Revocation
 Hosting Platform Requirements

The permitting and application process provides detailed application information requirements. It covers types of units allowed as short-term rentals, owner occupancy requirements and Transient Occupancy Tax (TOT). The application process also includes a public notification process, public appeal process and permit renewals.

The occupancy standards section regulates limits on number of short-term rental units per parcel, number of occupants per unit and parking standards. Operation conditions addressed include record keeping, registration requirements, advertising, call/complaint response and other operational considerations such as noise, trash, and animals.

Enforcement of these proposed regulations would be handled through a variety of measures ranging from staff contact, suspension or revocation of permits or tax collection activities depending on the infraction. The ordinance would include an appeal

process, consistent with already established appeals processes in the Beaumont Municipal Code.

Hosting platforms will be required to collect and remit the Transient Occupancy Tax. If an ordinance is brought forth, the definitions section of the municipal code regulating the Transient Occupancy Tax would also need to be amended to include updated definitions (Attachment B).

In order to collect the Transient Occupancy Tax for short-term rentals, a measure would have to be put on the ballot by the City and approved by voters within the City.

Fiscal Impact:

The cost to prepare this staff report is approximately $1,000.

Recommended Action:

Discuss and provide direction to staff.

Attachments:

A. Discussion Draft Short-term Rental Ordinance
B. Proposed Beaumont Municipal Code 3.28.020 Amendment

DISCUSSION DRAFT
June 14, 2023
LDW

1 SHORT-TERM RESIDENTIAL RENTALS

Section
___________.010 Purpose.
___________.020 Applicability.
___________.030 Definitions.
___________.040 Permit Required.
___________.050 Application Process.
___________.060 Occupancy Standards.
___________.070 Conditions of Operation.
___________.080 Enforcement.
___________.090 Suspension of Permit.
___________.100 Revocation of Permit.
___________.110 Hosting Platform Requirements.

___________.010 Purpose.

The purpose of this Chapter is to establish a permit procedure, and maintenance and operational standards, for the use of legal residential dwelling units located in the City as transient occupancies, to ensure the health and safety of occupants, guests, a nd the surrounding residential neighborhood, and to minimize negative secondary effects associated with such use.

___________.020 Applicability.

The standards and permit procedures of this Chapter apply to all persons involved with short-term residential rental unit(s) where allowed in the City in compliance with the City’s Zoning Ordinance, as may be amended from time to time or in connection with a legal nonconforming residential structure located in a non -residential land use zoning district , as more fully set forth herein. “Short-term” means 30 working days or less.

___________.030 Definitions.

The definitions in this section are intended to apply to this Chapter only. Any term which is not specifically defined herein shall have the definition as provided elsewhere within the Municipal Code.

DISCUSSION DRAFT
June 14, 2023
LDW

2 (a) Booking Transaction shall mean any reservation or payment service provided by a person who facilitates a short-term rental unit transaction between a prospective short -term residential rental unit renter and a short-term residential rental unit owner. (b) Hosting Platform shall mean a marketplace in whatever form or format, which facilitates rental of a short-term residential rental unit through advertising, match -making, or any other means, using any medium or facilitation, and from which the operator of the hosting platform derives revenues from providing or maintaining the marketplace. (c) Inspections—Initial shall mean any inspection incident to the review of an application for an initial short-term residential rental unit permit. The City shall inspect the subject property to determine maximum occupancy and parking capacity for the property, and to verify compliance with the standards of this Chapter and of other applicable Municipal Code provisions. (d) Inspections—Renewal shall mean the reinspection, upon the application for renewal of a short-term residential unit permit, whereby the subject property shall be inspected to ensure continued compliance with the standards of this Chapter and of other applicable Municipal Code provisions. Notwithstanding anything to the contrary, an applicant seeking renewal of a short-term residential rental unit permit shall comply with all applicable standards of this Chapter at the time of renewal.
(e) Municipal Code shall mean the Beaumont Municipal Code . (f) Potentially Affected Property Owner shall mean the owner of property that is located within the applicable distance from the short -term residential rental unit as set forth in the City’s Land Use laws, as may be amended from time to time. (g) Responsible Department shall mean the department or subdivision thereof designated by the City Manager to implement this Chapter. (h) Short-Term Residential Rental Unit Owner shall mean the owner of a property, as shown by the most current legally prepared document that has been recorded by the County Recorder’s Office that transfers, grants or imports total or partial ownership of a parcel , with a single-family dwelling unit that is being used as a short-term residential rental unit; any individual or organization working on behalf of such prope rty owner; or any individual or organization that has the legal right to rent out, or allow the occupancy of a single -family residential dwelling unit as a short-term residential rental unit.
(i) Short-Term Residential Rental Unit Renter shall mean an individual who enters into an agreement or is authorized by the short -term residential rental unit owner, regardless of remunerations, the use of property as a short-term residential rental unit. Such renter is not considered a tenant or a person who hires a dwelling unit under Civil Code § 1940. (j) Short-Term Residential Rental Unit shall mean a residential dwelling unit or portion thereof rented or otherwise used for residential transient occupancy by a transient lodger as defined in section _____ of the Municipal Code. Transient occupancy means occupancy for 30 consecutive calendar days or less.

DISCUSSION DRAFT
June 14, 2023
LDW

3 ___________.040 Permit Required.
(a) A permitted structure for purposes of short-term residential use includes but is not limited to a single-family dwelling unit, a condominium, apartment, and duplex. A short term residential unit owner may use a permitted structure as a short-term residential rental unit only if such owner has a current valid short -term residential unit permit and business license and complies with the requirements of this Chapter and other applicable provisions of the Municipal Code and other laws. A separate permit shall be required for each dwelling unit used as a short - term residential rental unit when there is more than one legal single -family dwelling unit or a duplex on the parcel. An accessory dwelling unit, primary dwelling unit, guesthouse, casita, or other residential accessory structure may be permitted as a short-term residential rental unit when at least one of the dwelling units (primary dwelling, accessory dwelling unit, or caretaker dwelling) is occupied by the property owner or legal agent. This owner-occupancy requirement shall not apply to a parcel two acres or great er. A maximum of two legal dwelling units per parcel of land may be approved for separate individual short -term residential rental unit permits. An individual unit, such as an apartment or condominium, located within a multi -family residential project, i s not eligible for a short-term residential rental unit permit. (b) Short-term residential unit renters are subject to the uniform transient occupancy tax, if and when approved, as set forth in the Municipal Code as may be amended from time to time.
(c) A short-term residential rental unit permit is transferrable to the new owner of the rental unit in question, provided that the new owner informs the City of its desire to assume the responsibilities of holding the short-term residential rental unit permit in question within 30 calendar days of taking title to the property. Within 30 calendar days of taking title to the property, the new owner is also responsible to provide the City with the information necessary to satisfy the requirements of section ___________.050(a)(1) through (7) herein, so that the City may be assured that the new owner understands its duties and responsibilities as the owner of a short - term residential rental unit.
(d) The annual permit fee is $400.00 and may be amended from time to time .

___________.050 Application Process.
(a) Application. An application for a short-term residential rental unit permit shall be submitted to the City on a pre-approved form. The required content of the form may be revised from time to time, but at a minimum shall require the following:
(1) Property owner name and contact information.
(2) Applicant name and contact information, if different from the property owner.
(3) Address and Assessor's parcel number for the property containing the single-family dwelling unit, accessory dwelling unit or other permitted structure to be used as a short-term residential rental unit.
(4) Total square footage of the single -family dwelling unit, accessory dwelling unit or other permitted structure to be used as a short-term residential rental unit.

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4 (5) The name of the managing agency, agent, or property manager, if different from the property owner, and a telephone number at which that party may be immediately reached on a 24-hour basis. The managing agency, agent, property manager and/or the property owner will be contacted about such issues as Municipal Code violations. (6) Acknowledgment that the permittee understands and agrees to operate the short-term residential rental unit in compliance with the regulations and requirements set forth in this Chapter.
(7) Acknowledgment of restrictions in the vicinity of the short -term residential rental unit regarding such things as parking and access to the river and boat launches and alternate parking and/or routes that may be used by the renter. (b) Notification Requirements.
(1) The City shall provide notice of the application to all potentially affected property owners in the following circumstances:
(A) The application is submitted as a result of the issuance of a notice of violation due to the advertising of a dwelling unit for short -term residential rental use or use of a property as a short-term residential rental unit without a short -term residential rental unit permit. (B) During the processing of the application, the City is made aware of circumstances that would lead it to reasonably believe that the property has been used in violation of this Chapter, including but not limited to that the property was used as a sho rt-term residential rental unit without a short-term residential rental unit permit. (C) Notice of application will be provided to neighboring property owners of properties that are located within 300 feet of the applicant’s property. (2) If there are additional costs to the City in providing notice to all potentially affected property owners, the cost of the permit application shall be changed to allow the City to recover those costs. The notice shall provide that comments may be submitted to the City up to 20 calendar days after the date of said notice.
(3) The City shall notify the applicant if the application is approved or denied at the applicant’s mailing address as shown on the most recent application or otherwise filed with the City. Within ten calendar days of the issuance or renewal of a short -term residential rental permit, the City shall send notice to all potentially affected property owners informing them that a permit was issued. This notice shall contain, at a minimum, the following information:
(A) The name of the managing agency, agent, property manager, or owner of the unit, and a telephone number at which that party may be immediately reached on a 24-hour basis;
(B) The phone number of the City’s 24/7 short-term rental complaint line;
(C) The maximum number of occupants allowed in the unit; (D) The maximum number of vehicles allowed to be parked on the property.

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5 (c) Operation During Application Process. Notwithstanding section ___________.040, while a new application for a short-term residential rental unit permit is pending, a dwelling may be used as a short-term residential rental unit for up to thirty (30) calendar days provided that the unit has passed a physical inspection by the City and otherwise complies with the requirements of sections ___________.060 and ___________.070 any applicable requirements set forth in City’s Building Code, as may be amended from time to time, and other law.
(d) Application Denial. An application for a short-term residential rental unit permit or renewal of a permit under this Chapter shall be denied by the City upon one or more of the following grounds:
(1) The application is incomplete , or the applicant has otherwise failed to comply with the requirements of this Chapter.
(2) The applicant or permittee provided material information that was knowingly incorrect or provided material information that the applicant should have reasonably known was incorrect, in the application for a permit under this Chapter. (3) The short-term residential rental unit or property is not in compliance with the standards of this Chapter or other applicable Municipal Code provisions and has failed to pass the initial or renewal inspection.
(e) Applicant Appeals. An applicant may appeal the denial or conditional acceptance of an application for a short-term residential rental permit. Such appeal must be in writing and submitted to the City within ten calendar days of the date of the notice provided pursuant to section ___________.050(b)(3). When the tenth day is not a City business day, the time frame is extended to the second consecutive City business day following the tenth day. The appeal shall follow the proce dure set forth in section ___________.090(c). (f) Affected Property Owners’ Appeals . Potentially affected property owners may appeal the granting of a new short-term residential rental unit permit. All such appeals must be submitted to the City within ten calendar days of the date of the notice provided pursuant to section ___________.050(b)(3). When the tenth day is not a City business day, the time frame is extended to the second consecutive City business day following the tenth day. The ground for such appeal is limited to the claim that past use of the property as a short -term residential rental unit has not complied with one or more requirements of sections ___________.060(b) through (d), or section ___________.070, or that, based on competent evidence, any prospective use for such purpose will likely not comply with one or more o f such requirements. Such appeal shall be heard in the same manner as specified in section ___________.090(c). The applicant shall be provided notice of the hearing. If the potentially affected property owner prevails in the appeal, then the applicant’s application shall be deemed to be denied and such decision shall be the final decision of the City. No further appeal shall be available at the administrative level. (g) Permit Renewal. The short-term residential rental unit permit shall be renewed annually from application date of first submittal . Permit renewal shall be approved if the current conditions of operation and other standards in this Chapter have been met, the subject pro perty passes the renewal inspection, and the applicable renewal fee is $400.00 and may be amended from time to time. Renewal payments submitted after permit expiration are subject to a $50 administrative fee and may be amended from time to time. Continued use of a short-term

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6 residential rental unit is prohibited following permit expiration until renewal payment, including any administrative/delinquent fee, has been received by the City. Failure to submit renewal payment within 45 calendar days of permit expiration, including any administrative/delinquent fee, shall result in immediate suspension of the short-term residential rental unit permit. The short-term residential rental unit owner shall be required to submit a new application, pay the applicable permit application fee, and be subject to the application process in Subdivision (a) above.

___________.060 Occupancy Standards.
(a) Compliance with Uniform Codes and Other Laws . At the time of issuance of a short-term residential rental unit permit and thereafter, the short -term residential rental unit shall be in compliance with the California Fire Code, California Building Code, the National Fire Protection Association Standards or regulations, and any other applicable uniform codes, as adopted by the City, and other applicable laws and codes. (b) Occupancy Limits. Occupancy limits per room for all short-term residential rental units shall be determined as follows:
(1) In order for a room to be considered habitable space for overnight sleeping purposes, it must be a minimum of 70 square feet. A 70 square foot room may sleep up to two (2) people. Each sleeping room occupied by more than one person shall contain not less than 50 square feet of floor area for each additional person .
(2) Kitchens, bathrooms, toilet rooms, halls, closets, storage or utility spaces, and similar areas are not considered habitable rooms for sleeping purposes, thus the square footage represented by these rooms shall not be used in the calculation for determining the maximum number of occupants.
(c) Maximum Occupancy Limits. The maximum number of overnight guests and residents for a short-term residential rental unit shall not exceed two persons per bedroom.

Additional daytime guests are allowed between the hours of seven a.m. and ten p.m., with the additional maximum daytime guests not to exceed two persons per bedroom with a maximum of twenty guests allowed for five bedrooms or more. The following table illustrates the maximum number of occupants. If the use is on -site owner short-term rental, the owner shall be deemed to occupy at least one bedroom, which shall diminish the number of bedrooms for overnight guests accordingly:

Number of Bedrooms Total Overnight Occupants Total Daytime Occupants (Including Number of Overnight Occupants)
1 2 4
2 4 8
3 6 12
4 8 16
5 10 20
6 12 20
7 14 20

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7 (d) Parking. All parking associated with a short-term residential rental unit shall be in the garage, carport, driveway or in designated on-street parking.

___________.070 Conditions of Operation.

The following are minimal requirements for short-term residential rental units. These are in addition to any other applicable requirements of this Chapter, other applicable provisions of the Municipal Code, or other law.
(a) Prohibited Uses of Property. A short-term residential rental unit may not be used for any transient occupancy other than the purposes described in the definition of short -term residential rental unit set forth in section ___________.030(i), and in conformity with the requirements of this Chapter. A short-term residential rental unit shall not be used for any commercial activity, which includes but is not limited to weddings, wedding receptions, corporate retreats, business meetings or conferences, filming photography shoots, a fraternity party, or any other similar gathering, unless regulated under an approved City-issued permit. (b) Record Keeping. The property owner or property manager shall maintain records sufficient to prove compliance with this Chapter and other app licable laws. These records shall be maintained so that they can be readily provided to the City and provided in such a manner that establishes that the property owner or property manager is routinely maintaining such records.

Any records or documents required to be maintained pursuant to this Chapter shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City, its auditor, or a designated representative thereof. (c) Registration. The short-term residential rental unit owner, as defined in section ___________.030(g), shall administer registration prior to allowing occupancy of the rental unit. The registration shall include review of the short-term residential rental unit regulations with at least one adult renter of the rental unit. At the time of such registration, the renter shall be provided a complete written or digital copy of the rental unit rules and regulations, as well as disclosure of the penalties associated with violations. The registration material shall advise the renter of the occupancy and vehicle/parking limitations, responsibility to avoid nuisance behavior, and that the use of the rental unit for commercial activity, which includes, bu t is not limited to weddings, wedding receptions, corporate retreats, business meetings or conferences, fraternity parties, or any other similar gatherings shall be prohibited unless authorized by a City-issued permit. The registration material shall contain a space for an acknowledgement to be signed by the renter as having read, understood, and agreed to all provisions. Registration materials shall be preserved for the term of the short-term residential rental unit permit, and shall be provided to the City, when requested, to confirm compliance with short -term residential rental unit permit conditions of operation and regulations set forth in this Chapter. If the owner fails to provide adequate directions to the unit or fails to confirm acknowledgement and understanding of the rental unit rules and regulations, the conditions of operation of the short -term residential rental unit permit may be amended by the City to require in-person registration. (d) Advertising.
(1) Advertising that promotes a short-term residential rental unit for a use that is not permitted or could not be permitted by this code or other law, is prohibited.

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8 (2) All advertising, including real-estate magazines, fliers, newspapers, television or radio commercials, internet pages, or coupons, that promote the use of a short -term residential rental unit prior to approval of a short-term residential rental unit permit pursuant to section ___________.040(a), shall be prohibited. All advertisements featuring a permitted short- term residential rental unit shall specify the maximum permitted number of occupants and vehicles for the rental unit.
(e) Posted Notices within Unit. The City-issued short-term residential rental unit permit shall be posted inside the unit on or adjacent to the front door, along with an exit/emergency evacuation map. In addition, each short-term residential rental unit shall have a clearly visible and legible notice posted in a prominent location within the unit, containing the following information:
(1) The address of the short-term residential rental unit. (2) The name of the managing agency, agent, property manager, or owner of the unit, and a telephone number at which that party may be immediately re ached on a 24-hour basis.
(3) The maximum number of occupants permitted to stay overnight in the unit. (4) The maximum number of vehicles allowed to be parked on the property. (5) Notification of the arrangements that the o wner has made to allow the renter to properly store and dispose of trash or refuse in accordance with the requirements of this Chapter.
(6) Notification that failure to comply with the requirements of this Chapter, including parking and occupancy standards, as well as public and private nuisance standards, is a violation of the Municipal Code, and that such violation may result in enforcement actions to address the violation. These may include actions to abate the nonconformity, the institution of criminal, civil, or administrative actions, or, under certain circumstances, the calling of law enforcement for the removal of guests and their vehicles from the property to the extent authorized by law. The notification shall state in a prominent form at that users of the unit are prohibited from disturbing the peace of the surrounding neighborhood and that doing so is a violation of this Chapter and the rental agreement.
(7) Location of utility service connections, including how to access se rvice connections and instructions necessary to disconnect the short-term residential rental unit from utility services in the event of an emergency.
(8) Phone numbers of local emergency medical and law enforcement services. (9) Property boundary map for the purpose of deterring trespassing on other privately owned properties and identification of the approved parking area(s). (f) Call Response.
(1) The short-term residential rental unit owner or agent shall be person ally available by telephone on a 24 -hour basis and maintain the ability to be physically present at the property within sixty (60) minutes in order to respond and remedy calls or complaints regarding

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9 the condition or operation of the unit or the behavior of persons on the property in violation of this Chapter or other law.
(2) On a 24-hour basis, within one hour of receiving a cal l or a complaint, the short-term residential rental unit owner must confirm whether or not the complaint is valid. If the complaint is valid the short-term residential rental unit owner shall immediately take corrective action within the lawful authority of the owner to abate the violation, or to cause the nuisance behavior that disturbs the peace of the neighboring properties to stop, for the entire duration of the occupancy of the person causing or allowing such violation or nuisance behavior. Such corrective action may necessarily include, under certain circumstances, the contacting of law enforcement, City officials, or other appropriate officials for the removal of guests and their vehicles from the property to the extent authorized by law. (3) Calls or complaints about physical conditions or circumstances that constitute an immediate threat to the public health and safety shall obligate the owner to immediately contact the appropriate law enforcement, fire, or other authority. (4) Each owner shall keep a written record of the times and type of complaints received, what response was undertaken by the owner, and when such complaints were resolved.

This written record shall be made available to the City upon request and shall be retained by the owner for the term of the short-term residential rental unit permit. (g) Responsibilities of Owner to Prevent Nuisance Behavior and Maintain Neighborhood Peace and Quiet. The owner shall take all lawful action necessary to ensure that renters and occupants abide by the terms of this Chapter and other applicable provisions of the Municipal Code and law. The owner must inform renters and occupants that they are not to violate any noise standards, parking standards, or otherwise create a public or private nuisance. (h) Loud and Disturbing Noise .
(1) It is unlawful for any owner, renter, occupant, or guest located at a short - term residential rental unit to make, cause to be made, or allow to be made, either willfully or through failure to exercise control, any loud, excessive, impulsive, or intrusive noise that disturbs the peace or quiet or that causes discomfort or annoyance to any reasonable person of normal sensitivities in the area. Such types of noises or actions causing noises include, but are not limited to, yelling, shouting, hooting, whistling, singing, playing a musica l instrument, emitting, or transmitting any loud music or noise from any mechanical or electrical sound making or sound amplifying device, and the habitual barking, howling, or crowing of animals. The City’s Noise Control Ordinance is set forth in Chapter 9.02 of the Beaumont, California - Code of Ordinances, as may be amended from time to time.

(i) Safety.
(1) Illegal fireworks are prohibited in the City.
(2) The interior and exterior of the short -term residential rental unit shall be kept free of hazardous conditions at all times.
(3) Spas/hot tubs shall be covered and locked when not in use.

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10 (j) Sanitation.
(1) Every short-term residential rental unit shall be cleaned after each occupancy change in order to make the unit sanitary.
(2) If linens are provided for use by renters, said linens shall be exchanged for clean linens after each occupancy.
(3) The exterior of the short-term residential rental unit shall be maintaine d and kept free of debris.
(4) Spas/hot tubs shall be maintained and cleaned as frequently as needed to preserve sanitary conditions.
(k) Trash/Refuse. Trash shall be deposited in approved trash collection containers on the short-term residential rental unit property. Trash containers shall be kept closed when not in use, never be permitted to overflow, and kept in a clean condition without excessive build -up of encrusted wastes in or on the container.
(1) Short-term residential rental unit owners shall procure trash collection service and trash collection containers from the City-approved refuse collection hauler when said service is available. A sufficient number of containers based on occupancy levels of the rental unit shall be procured.
(2) Trash shall be removed from the premises after each occupancy unless routine commercial trash collection is provided to the premises. (l) Animals.
(1) Control of Animals. No person owning or having control of any animal shall permit such animal to stray or run at large upon any unenclosed area on or off the short -term residential rental unit property. No person may lawfully bring his or her dog off a short -term residential rental property unless the dog is restrained by a leash and the person is competent to restrain the dog, or the dog is properly restrained and enclosed in a vehicle, cage, or similar enclosure.
(2) Noise. It shall be unlawful for any person owning or having control of a ny animal to be allowed to create excessive noise in violation of Subdivision (h) of this section.

___________.080 Enforcement.
(a) General.
(1) Owners and renters of short-term residential rental units shall comply with the requirements of this Chapter and all other applicable sections of the Municipal Code and other law. A hosting platform shall comply with the requirements of section ___________.100 and all other applicable sections of the Municipal Code and other law. (2) In addition to any enforcement action and remedy authorized by this Chapter, a violation of any requirement of this Chapter may result in remedial action by appropriate members of City staff or any enforcement officer as defined in Chapter 1.17 of the

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11 Municipal Code without notice if providing notice is not reasonable considering the need for immediate remedial action, and/or if prior notice to the property owner or the renters, either verbal or written, has not resulted in appropriate remedial action by th e property owner. If the violation consists of a violation of any of the parking requirements of this Chapter, then the remedy may include the towing of the vehicle or vehicles causing the violation of the parking requirement. Remedial actions taken under this Section, other than any criminal citations, are subject to appeal pursuant to Chapter 1.17.120 et seq. of the Municipal Code or other applicable provision, but no request for appeal shall stay the remedial actions taken pursuant to this Section. (3) In addition to any enforcement action and remedy authorized by this Chapter, a violation of any requirement of this Cha pter may be subject to the enforcement and remedy provisions of Chapter 1.17 of the Municipal Code and any other applicable enforcement and remedy provisions of the Municipal Code or provided under the law. (b) Uniform Transient Occupancy Tax—Failure to Pay. Failure by the owner, or when applicable, a hosting platform to collect and remit to the Tax Collector the Uniform Transient Occupancy Tax may result in the Tax Collector pursuing any remedy against the owner or hosting platform, including imposing and collecting said tax from the owner or hosting platform, authorized under the City’s transient Occupancy Tax if and when approved, as set forth in the Municipal Code as may be amended from time to time or other applicable law. Notwithstanding the duty imposed by section ___________.110 (a), the use of a hosting platform to facilitate the rental of a short-term residential rental unit shall not relieve an owner of liability for violations of this Subdivision.
(c) Administrative Subpoena. The City may issue and serve an administrative subpoena as necessary to obtain specific information identified in section ___________.110 regarding short-term residential rental unit listings located in the City. Any subpoena issued pursuant to this Subdivision shall not require the production of information sooner than 30 calendar days from the date of service. A person that has been served with an administrative subpoena may seek judicial review during that 30 -day period.

___________.090 Suspension of Permit
(a) Suspension of Permit. A short-term residential rental unit permit may be suspended for the following reasons:
(1) Substandard Building or Property or Unsafe Building or Structure . Any violation of the requiremen ts of the City’s Building Code, as may be amended from time to time, that results in the issuance of a notice of defect or notice and order to repair. Notice of such suspension shall be provided pursuant to the requirements of the City’s Building Code, as may be amended from time to time.
(2) General Violations. Any failure to comply with, or respond to, any notice of violation or other notice from the City requiring compliance with one or more requirements of this Chapter or other applicable p rovision of the Municipal Code or other law. Property owners shall be informed of such suspension in a written notice mailed using both certified mail with return receipt and first class service. In addition, although not required, the notice may also be posted

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12 on the property and/or mailed to any additional individuals or companies listed on the permit application.
(b) Use of Property During Suspension and Stays .
(1) When a short-term residential rental unit permit is suspended, the property or properties affected by the suspension shall not be used as a short -term residential rental until such time as the suspension is stayed or lifted.
(2) Permits suspended pursuant to section ___________.090 (a)(1) shall remain suspended until such time as the Building Official or his or her designee confirms that all violations have been corrected or the City’s designee has ruled in favor of the appellant. (3) Permits suspended for general violations, i.e., th ose under section ___________.090(a)(2), shall remain suspended until such time as the violations are abated, or the property owner can reasonably demonstrate substantive changes in the property management practices that would mitigate or correct these vio lations, or a City’s designee has ruled in favor of the appellant. If an appeal hearing for a general violation cannot be scheduled within 14 calendar days after an appeal was filed or if the hearing is scheduled but, through no fault of the appellant, not held within 30 calendar days after the appeal was filed, the suspension must be stayed through the date a ruling on the appeal is issued. (c) Appeals of Suspensions. An appeal must be filed no later than ten calendar days of the date the notice of suspension is issued. When the tenth day is not a City business day, the time frame is extended to the second consecutive City business day following the tenth day. (1) The suspension of a permit pursuant to section ___________.090 (a)(1) may be appealed for a hearing before the City’s hearing official. The format and process of the appeal shall be as set forth in Municipal Code section 1.17.125 et seq. The decision of the hearing official shall be final and no further appeal within the City shall be available. (2) The suspension of a permit for a general violation may be appealed to a City-designated hearing officer. The decision by the hearing officer shall be final and no further appeal within the City shall be available. The hearing procedure shall include the following:
(A) At least ten calendar days’ written notice of the hearing shall be given to the permit holder prior to the hearing date. The hearing date may be postponed or continued by stipulation of the parties. If the permit holder does not respond or appear, no further hearing procedure shall be required.
(B) Witnesses shall swear or affirm to tell the truth. The oath or affirmation shall be taken by the hearing officer. The City shall present its case first, with oral testimony and documentary evidence or other evidence. The City shall have the right of cross- examination. The permit holder shall have the right to be represented and shall have the right of cross-examination. The permit holder may present his or her response after the City has presented its case. Both parties may thereafter present argument. (C) No determination or order shall be based solely on hearsay evidence. The hearing officer shall make his or her determination within five working days of the end of the hearing unless a party requests a greater period of time. The determination shall be

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13 in writing and shall state the findings upon which the determination is made. The decision by the hearing officer shall be final and no further appeal within the City shall be available. (3) The failure to appeal a suspension in a timely manner shall render the action to suspend final and no further appeal within the City shall be available.

___________.100 Revocation of Permit.
(a) Revocation of Permit. A short-term residential rental unit permit may be revoked for the following reasons:
(1) The severity of a violation of a requirement of the City’s Building Code, as may be amended from time to time, necessitated the immediate vacation of the property. (2) The conditions or actions that resulted in the suspension of the permit have not been abated or addressed by a demonstrable change in the business practices associated with the short-term residential rental unit, within 60 calendar days of the suspension being upheld on appeal or otherwise deemed final.
(3) The condition or the business practice that resulted in the suspension of the permit re-occurs within 12 months of the date the suspension was upheld on appeal or otherwise deemed final.
(4) A permit is suspended two times in a consecutive 24 -month period, where said suspensions are either upheld on appeal or otherwise deemed final. (5) The permit was obtained through fraud or deceit. (6) The permit was issued in error.
(b) Appeals of Revocation of Permit. The revocation of a permit pursuant to this Chapter may be appealed for a hearing before the City’s hearing official. (1) The holder of a short-term residential rental unit permit may appeal the final decision of the administrative authority or the revocation of a permit granted pursuant to this Chapter to the City Council within two working days thereafter. Appeals shall be filed with the City Clerk, either by personal service, fax or first class mail (postage prepaid). Any such appeal shall set forth the reasons for the appeal and shall be accompanied by an appeal filing fee. The appeal filing fee shall be established by the City Council by resolution. Failure of any person to receive written notice shall not invalidate same. The City Council shall act upon the appeal at the next regularly scheduled council meeting held more than five working days and less than ten working da ys after the filing of the appeal. If no such meeting is scheduled, or if a regularly scheduled meeting is not held within such times, the mayor may call a special City Council meeting to consider and act upon such appeal within ten working days after the filing of such appeal. The decision of the City Council regarding such an appeal shall be final . (2) If there is insufficient time for a timely appeal to be heard by the City Council prior to the date on which the proposed use event or activity is schedul ed, the applicant may, at his or her option, request an appeal before the City Manager or a neutral hearing officer.

Any such appeal shall set forth the reasons for the appeal and shall be accompanied by an

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14 appeal filing fee. The appeal filing fee shall be established by the City Council by resolution.

Upon request for an appeal, the City Manager or neutral hearing officer, shall hold a hearing no later than two working days after the filing of the appeal but in any case before the date of the proposed event or operation start date, and will render his or her decision no later than one working day after hearing the appeal but in any case before the date of the proposed event or operation date. Upon such appeal, the City Manager or neutral hearing officer may reverse, affirm or modify in any regard the determination of the administrative authority or impose any conditions upon approval that the administrative authority could have imposed. The decision of the City Manager or neutral hearing officer regarding su ch an appeal shall be final. (c) New Application After Revocation of Permit . A property owner of a short-term residential rental unit permit who has been issued a revocation pursuant to ___________.100 above, shall not be permitted to submit another application for a permit within 12 months after a revocation is made final.
(d) Suspensions or Revocations of Permits for Multiple Properties . If is determined that the conditions or the business or management practices cause violations of this Chapter to occur on multiple properties of the same owner, the short -term residential rental unit permits for all of those properties may be suspended and/or revoked at the same time. In such circumstance, all affected parties must be provided notice and the opportunity to appeal the suspension and/or revocation of the permit for every affected property.

___________.110 Hosting Platform Requirement.
(a) For purposes of this Chapter a hosting platform shall be responsible for collecting all applicable uniform transient occupancy tax required by the City’s Taxation Code, as may be amended from time to time, and remitting the same to the City. The hosting platform shall be considered an agent of the short-term residential rental owner for purposes of transient occupancy tax collections and remittance, as set forth in the City’s Taxation Code, as may be amended from time to time, if the hosting platform collects payment for the rental. If a hosting platform does not collect payment for rentals, the short-term residential rental unit owner is solely responsible for the collection of all applicable transient occupancy taxes. (b) Subject to applicable laws and procedures provided in section ___________.080(c), when requested by the City, a hosting platform shall disclose, in a commonly used electronic format, the address of each short-term residential rental unit within the unincorporated San Bernardino Municipal listed on the hosting platform, the names of the persons responsible for each such listing, the address of each such listing, the length of stay for each such listing and the price paid for each stay.
(c) A hosting platform operating exclusively on the internet, which operates in compliance with Subdivisions (a) and (b) above, shall be presumed to be in compliance with this Chapter, except that the hosting platform remains responsible for compliance with the administrative su bpoena provisions of this Chapter.
(d) The provisions of this Section shall be interpreted in accordance with otherwise applicable state and federal laws and will not apply if determined by the City to be in violation of, or preempted by, any such laws.

Created: 2023‐05‐25 08:13:58 [EST]
(Supp. No. 7, Update 3)

3.28.020 Definitions.

Except where the context otherwise requires, the definitions given in this section govern the construction of this chapter:

A. "Hotel" means any structure, or any portion of any structure, which is occupied or intended or designed for occupancy by transients for dwelling, lodging or sleeping purposes, and includes any hotel, inn, tourist home or house, motel, studio hotel, bachelor hotel, lodging house, rooming house, apartment house, dormitory, public or private club, mobile home or house trailer at a fixed location or other similar structure or portion thereof, including a “Short-Term Residential Rental Unit” as that term is defined in Chapter ___________.

B. "Occupancy" means the use or possession, or the right to the use or possession of any room or rooms or portions thereof, in any hotel for dwelling, lodging or housing purposes.

C. "Operator" means the person who is proprietor of the hotel, whether in the capacity of owner, lessee, sublessee, mortgagee in possession, licensee, or any other capacity. Where the operator performs his functions through a managing agent of any type or character other than an employee, the managing agent shall also be deemed an operator for the purposes of this chapter and shall have the same duties and liabilities as his principal. Compliance with the provisions of this chapter by either the principal or the managing agent shall, however, be considered to be compliance by both.

D. "Person" means any individual, firm, partnership, joint venture, association, social club, fraternal organization, joint stock company, corporation, estate, trust, business trust, receiver, trustee, syndicate, or any other group or combination acting as a unit.

E. "Rent" means the consideration charged, whether or not received, for the occupancy of space in a hotel valued in money, whether to be received in money, goods, labor or otherwise, including all receipts, cash, credits and property and services of any kind or nature, without any deduction there from whatsoever.

F. "Tax administrator" means the Treasurer of the City, or such other person as the City Council may from time to time designate.

G. "Transient" means any person who exercises occupancy or is entitled to occupancy by reason of concession, permit, right of access, license or other agreement for a period of 30 consecutive calendar days or less, counting portions of calendar days as full days. Any such person so occupying space in a hotel shall be deemed to be a transient until the period of 30 days has expired unless there is an agreement in writing between the operator and the occupant providing for a longer period of occupancy. In determining whether a person is a transient, uninterrupted periods of time extending both prior and subsequent to the effective date of the ordinance codified in this chapter may be considered.
(Ord. 387 §2, 1968)

Staff Report

TO: City Council
FROM: Christina Taylor, Deputy City Manager
DATE June 20, 2023
SUBJECT: Determination of Use Downtown Mixed Use (DMU) Zone

Description Recommendation on a determination of use for dog boarding, training, and daycare in the Downtown Mixed Use (DMU) zone.

Background and Analysis:

On June 13, 2023, staff received a request (Attachment A) from Enlighten Dogs Training Center requesting a determination of use for dog training, boarding and daycare in the Downtown Mixed Use (DMU) zone.

The Beaumont Municipal Code Chapter 17.02.020 states “The Community Development Director, upon written request or upon their own initiative, when a use is not specifically listed as a permitted use or conditional use under a particular zone, and when that use is proposed or classification is requested, shall determine whether the use is sufficiently similar to a listed use in the particular zone to justify a finding that it should be deemed a permitted use or a conditional u se in one or more zones.”

Staff has reviewed animal related uses allowed Citywide as well as within the downtown area. The downtown zone districts allow for commercial pet grooming, animal hospitals/veterinaries and pet sales and supply stores. Citywide, various residential and commercial zones allow for a variety of animal related uses . Allowances are shown in the charts below:

Table 17.03-3
Permitted Land Uses For Base Zone Districts

RC PF RR RSF RTN RMF CN CC M UV
Animal Keeping (Commercial
Use)

N N P C C N C C C C
Animal Keeping (Accessory Use) N A A A A A C C C C
Animal Rescue Facilities N N P C C N N N C N
Catteries N N P C C N C C C C
Kennels (all Classes) N N P C C N C C C C
Commercial Pet Grooming
Services

N N N N N N P P C P

Animal Hospitals/Veterinaries N N N N N N P P P P

Table 17.19-1
Permitted Land Uses For Base Zone Districts in Downtown

DMU BMU SSMU SSMU-R LC DMF
Pet Sales and Supplies P 7 N P 7 P 7 P N
Animal Hospitals/Veterinaries P 2, 7, 9 N P P P N
Commercial Pet Grooming Services P P P N P N

In neither citywide zoning nor in the downtown zones, is animal training identified as a permitted use or an ancillary use. Beaumont Municipal Code Chapter 17.02.020 (F) specifies “Before permitting or classifying an unlisted use the director shall first determine all of the following conditions exist”:

(1) The proposed use would meet the objectives of the zone; (2) The proposed use and its operation are compatible with the uses permitted in the zone; and
(3) The proposed use is similar to one or more uses in the zone. (4) The director shall notify the planning commission and city council of determination of use.

Determination on the required conditions are as follows:

The Beaumont Mixed Use Zone is intended to facilitate Beaumont Avenue corridor's transition to a mixed-use district with a mix of professional office, limited commercial uses and residential uses that are compatible with the abutting single-family residences to the east and west. Development is intended to be less intense than the DMU zoning district in keeping with the scale of surrounding development. The proposed use of dog training is commercial in nature and is complimentary to existing permitted and operational uses. Dog training is a service not currently established in the City of Beaumont and it would provide a service to the community. The proposed use would meet the objectives of the zone as required in required condition (1).

Condition two (2) requires the proposed use to be compatible with other uses permitted in the zone. Since a specific location has not yet been identified, staff recommends through this determination, dog training, day care and ancillary kenneling be allowed in the Downtown Mixed Use (DMU) zone or the Local Commercial (LC) zone and be subject to Conditional Use Permit approval by the Planning Commission. The Conditional Use Permit process allows staff f rom all City departments to review and provide conditions of approval on project or use prior to the proposal being considered for approval. This will ensure location and operational standards are compatible with surrounding uses and are made clear to the applicant prior to a Planning Commission

hearing. The Conditional Use Permit process also requires a public hearing, allowing opportunity for the public to provide input on the proposal.

Dog training and daycare are unique services. Kennels and animal keeping are permitted in a wide range of commercial and residential zones within the City. Dog training is not identified anywhere in the Beaumont Municipal Code. From an operational standpoint, dog training and daycare would function much like a child daycare in that there are drop-off and pick-up times and playtime meeting the requirement of condition (3). Training can occur with or without kenneling services.

Required condition four (4) states “The director shall notify the planning commission and city council of determination of use.” This staff report to City Council serves as the Director’s determination and meets objective four (4). If approved by City Council, a report will be provided to Planning Commission notifying the Commission of the determination.

Fiscal Impact:

The cost to prepare this staff report is approximately $100.

Recommended Action:

Concur with staff’s determination of use allowing dog training, daycare and ancillary kenneling subject to a conditional use permit in the Downtown Mixed Use (DMU) and Local Commercial (LC) zones; and
Direct staff to notify the Planning Commission of the determination.

Attachments:

A. Request for Determination

June 13th, 2023
Re: Enlighten Dogs Training Center
To whom it may concern,
My name is Christopher Ashton, I am the owner of Enlighten Dogs. I am a Cherry Valley / Beaumont resident for 14 years. I have been operating in the dog training business for 15 years in the Redlands, Yucaipa, Cherry Valley and Beaumont areas.

My team has been teaching obedience classes at Nobel Creek Park and most recently at Beaumont Craft Brew Lounge. We have determined there is a great need for training and dog boarding in the Beaumont area. Many of my clients have had to travel to Banning, Redlands and farther for services, currently both my other sites are at capacity. We see a major need with the growth within the City of Beaumont that this type of business and service to the community would be very beneficial.

My philosophy and goal as a business owner is to always give back to the communities we operate in; whether that is helping local law enforcement, animal control, as well as teaching Pet CPR and First Aid classes to pet owners and professionals. We are proud to be business partners with the Beaumont Unified School District through the Adult Transition program where special education students visit our training sites weekly throughout the school year to gain valuable work experience by completing janitorial duties and various work skills.

Our business will operate a pick up and drop off for doggy day care and boarding so traffic flow will be limited. With the location of the proposed site being near the freeway and the manner in which we operate our kennels, noise and volume should not be an issue at the location. Ongoing education is the key for our Enlighten Dog’s team and we strive to maintain best practices in our industry through certifications, continuing education and conferences for all Enlighten Dog employees.

A business like this is not currently available with the City of Beaumont, Enlighten Dogs would be a fun and safe place for Beaumont residents to train and board their dogs while on vacation or in a time of need. Please consider our proposal for doggy day care and boarding in the downtown mixed use zone. We look forward to partnering with the City of Beaumont and being a valued community business.

Respectfully,
Christopher Ashton, CPTI
[email protected]
(951) 846-0902

Staff Report

TO: City Council
FROM: Christina Taylor, Deputy City Manager
DATE June 20, 2023
SUBJECT: Proposed Temporary Construction Easement Agreement for City Owned Property APN 417-110-018

Description Discussion of a proposed lease agreement between the City of Beaumont and Western National Resources, LLC for a temporary “laydown” yard for construction materials and equipment on City owned property located at the southwest corner of Viele Avenue and Fourth Street.

Background and Analysis:

In October 2021, the City of Beaumont Planning Commission approved Plot Plan 2021 - 0335 for a Battery Energy Storage project. This project is located on the east side of Viele Avenue, south of Fourth Street, adjacent to the Southern California Edison sub - station. The project is intended to connect into the sub-station, store excess energy when it is not needed and feed that excess energy back into the grid when there is high demand.

The project proponents approached the City, expressing interest in leasing approximately 4.5 acres of the City’s 7-acre property on the southwest corner of Viele Avenue and Fourth Street, for a temporary construction yard, due to its proximity to the project site (across the street). The City’s property is intended to be used for a future City yard, housing Transit and Public Works. However, the site is still in the planning phases and construction on the site is not anticipated to begin for at least twelve months.

The City and property owner negotiated terms for the lease which include a monthly amount per acre and length of time the property can be used. The terms are as follows:
 $5,000 per month per acre (4.5 acres x $5k = $22,500 per month)  Initial term of ten-months with eight (8) one-month extensions possible subject to City manager approval of the extension(s)

Fiscal Impact:

The cost of legal review of the lease agreements and staff report preparation is approximately $1,000. The initial term of the contract will generate $225,000 in revenue to the Transit and Waste Water proprietary funds.

Recommended Action:

Approve the Temporary Construction Easement Agreement and authorize the City Manager to approve the extensions as provided for in the agreement.

Attachments:

A. Lease Agreement

WESTERN NATURAL RESOURCES, LLC

11455 El Camino Real, Suite 160, San Diego, CA 9213

Payment Letter for Temporary Construction Easement

June ___, 2023

Elizabeth Gibbs, City Manager
City of Beaumont
550 E. 6th Street
Beaumont, CA 92223

Re: Payment Letter for Temporary Construction Easement Agreement dated concurrently herewith (“Easement Agreement”) by and between [City of Beaumont] (“Owner”), and Western Natural Resources, LLC, a Delaware limited liability company (“Company”)

Dear Ms. Gibbs:

Owner and Company have entered into the above-referenced Easement Agreement (a copy of which is attached hereto as Attachment No. 1), which provides Company, among other things, a temporary construction easement on, over and across not more than four and a half (4.5) acres of the real property of Owner. Capitalized terms used and not defined in this letter agreement have the meanings given to them in the Easement Agreement.

Company shall make an initial payment to Owner in the amount of Twenty-Two Thousand Five Hundred Dollars ($22,500) within five (5) business days of the mutual execution of the Easement Agreement and this letter agreement (the “Execution Payment”) which is consideration for entering into the Easement Agreement and is not rent or a security deposit.

Thereafter, on the Commencement Date and continuing until the Termination Date, Company shall pay to Owner a monthly payment in the amount of Five Thousand Dollars ($5,000) per acre per month, payable in advance and due by the fifth (5th) business day of each month during the Term (the “Easement Payments”).

The initial term of the agreement is ten (10) months beginning at the time in which the Company began to occupy the site. The Company began occupancy of the site prior to the execution of this letter agreement on June ___, 2023 pursuant to the terms of the letter agreement executed by Michael Binder of Terra-Gen dated May 24, 2023 and rent is due from the date of initial occupancy. Company shall have the right to extend the Termination Date on a month-to-month basis for a period not to exceed eight (8) months subject to City Manager approval as set forth in the Easement Agreement by continuing to pay Easement Payments to Owner as provided in the preceding paragraph; provided that during such extended Term the Easement Payments shall be Five Thousand Dollars ($5,000) per acre per month.

Prior to the disbursement of the Execution Payment, Owner shall provide a completed Request for Taxpayer Identification Number and Certification (Form W-9) to Company. [signatures on the following page]

Payment Letter for Temporary Construction Easement

Very truly yours,
COMPANY:

Western Natural Resources, LLC,
a Delaware limited liability company

By:

Name:

Title:

ACCEPTED AND AGREED:

[ Property Owner]

By: _______________________
Name:

Title:

Date: , 2023

Payment Letter for Temporary Construction Easement
Attachment No. 1

TEMPORARY CONSTRUCTION EASEMENT AGREEMENT

THIS TEMPORARY CONSTRUCTION EASEMENT AGREEMENT (this “Agreement”) is executed to be effective as of ________________________, 2023 (the “Effective Date”), and is voluntarily entered into by and between City of Beaumont, a general law city (“Owner”), and Western Natural Resources, LLC, a Delaware limited liability company (“Company”), with reference to the following facts and objectives:

A. Owner owns that certain parcel of land located in the City of Beaumont, County of Riverside, California, as more particularly described on Exhibit A attached hereto (the “Property”).

B. Owner has agreed to give to Company, and Company has agreed to receive from Owner, a temporary construction easement with respect to the Property on the terms and conditions of this Agreement.

NOW, THEREFORE, for good and valuable consideration, the receipt of which is hereby acknowledged, the parties hereto hereby agree as follows:

1. Grant of Temporary Construction Easements. Owner hereby grants, conveys and confirms unto Company, its successors, and assigns, the following temporary construction easements (collectively, the “Easements”):

(a) A temporary easement on, over and across the area of the Property within the “Project Boundary” as provided on Exhibit B hereto (the “Easement Area”), to be enclosed and confined with a temporary fence as provided in Section 1(c) below, for the purpose of, among other, things, staging, storage, preparation, assembly, deployment and transportation of machinery, equipment, improvements, vehicles, equipment and other property (including, but not limited to, transmission line poles, wires, cables, energy storage related equipment, cranes, heavy construction and/or transport vehicles and related equipment and property) and other uses in connection with construction on adjacent and nearby properties. The foregoing rights shall include rights to construct, maintain, improve or rebuild relocate fences, temporary structures (such as office and/or storage trailers), road access ways and other improvements, and to perform minor temporary earthmoving only to level and flatten the surface dirt (e.g., with rock infill), with no excavation or trenching to take place on the property and to make full use of its rights, under this Section 1(a) subject to compliance with Section 1(b).

(b) There shall be no environmentally hazardous substances, liquids, chemicals or materials of any nature stored on the Property by Company in violation of any applicable Environmental Laws. Any energy storage batteries on the Property shall be safely stored and elevated 3 feet off the ground. All vehicles, cranes, heavy construction and/or transport vehicles and any equipment which are motorized and operate with a combustion engine, must be properly maintained and inspected for oil leaks prior to being parked and stored on the Property; any vehicle which is observed to leak oil, transmission fluid, coolant, gasoline, or any other vehicle fluid shall not be permitted to enter on, through and across the Property. Failure to comply with this Section 1(b) shall be grounds for Owner requiring the prompt removal of such property and cleanup of the Property to its “current As-Is-As-Found Condition. Owner shall have the right to access and enter upon the storage/staging yard upon not less than 1 business day’s prior written notice, during regular business hours, for inspection and compliance with this Section 1(b).

Payment Letter for Temporary Construction Easement
As used herein, the term “Environmental Laws” includes without limitation the Resource Conservation and Recovery Act and the Comprehensive Environmental Response Compensation and Liability Act and other federal laws governing the environment as in effect on the date of this Agreement together with their implementing regulations and guidelines as of the date of this Agreement, and all state, regional, county, municipal and other local laws, regulations and ordinances that are equivalent or similar to the federal laws recited above or that purport to regulate Hazardous Materials. As used herein, the term “Hazardous Materials” includes petroleum, including crude oil or any fraction thereof, natural gas, natural gas-liquids, liquidated natural gas, or synthetic gas usable for fuel (or mixtures of natural gas or such synthetic gas), and any substance, material waste, pollutant or contaminate listed or defined as hazardous or toxins under any Environmental Law.

(c) Company is not entitled to and shall not use more than 4.5 acres of the Property for the Easement Area; and shall place a temporary fence around the Easement Area promptly following the commencement of the Term and such fence shall remain in place for the remainder of the Term so long as the Easements are being used by Company. Company is not entitled to drive on, store equipment, vehicles, cranes, heavy equipment, material on any portion of the Property, outside of the confined Easement Area.

(d) An easement, right, permission, and authority to trim, cut, clear or remove, from time to time and by any means, from and around the Property any and all obstructions now or identified in the future of whatsoever kind or character, with the prior approval of Owner (not to be unreasonably withheld, conditioned or delayed), which, in the Company’s judgment, may endanger the safety of, or otherwise interfere with Company’s exercise of the rights herein conveyed. For avoidance of doubt, Company may not remove the existing well, water tank, power line or trees on the Easement Area, but may remove brush and debris without Owner’s consent.

2. Term. The term of the Easements (the “Term”) shall commence on the Commencement Date and shall terminate on the Termination Date. For purposes of this Agreement, (A) “Commencement Date” means June ____, 2023 and (B) “Termination Date” means the earlier of the following: (x) the date that is ten (10) months after the Commencement Date, subject to extension as set forth below, or (y) upon written notice from Company to Owner electing to terminate this Agreement. The Easements and rights granted to Company under this Agreement are “in gross”, which means that they are an interest personal to Company and its successors and assignees and are not tied to any ownership by Company or its successors and assignees of any adjacent or other land.

(a) Company shall have the right to extend the Termination Date by eight (8) successive one (1) month periods (i.e., up to eight (8) total months of extensions) subject to Owner approval which may be provide by the City Manager.

3. Restoration and Damages; Required Phase I Report. Prior to the expiration of the Term, Company shall (a) remove all of its equipment, property, installations on, and remove any trash or debris resulting from Company’s activities from, the Property, and (b) restore the Property to its “As-Is-As-Found Condition” as of the Commencement Date so as to repair any damage thereto caused by Company. At Company’s expense, upon expiration of the Term, Company shall conduct a Phase I on the Easement Area, to determine if the Property has been environmentally contaminated by Company’s occupancy and use of the thereof and shall provide a copy of the same to Owner along with a reliance letter from the preparer. If Company fails to provide the Phase 1 to Owner within sixty days of the expiration of the term City may obtain a Phase 1 and Company shall reimburse the City from the cost thereof upon demand. Any environmental contamination resulting on the Property, as a result of Company’s use and occupancy thereof shall be remediated and cleaned by the Company, at the Company’s cost and expense.

Payment Letter for Temporary Construction Easement

4. INSURANCE Prior to entering the Property and during the term of this Agreement, Company and its subcontractors shall maintain insurance in conformance with the requirements set forth below. Company acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to Company or its subcontractors in excess of the limits and coverage identified in this Agreement and which is applicable to a given loss, claim or demand, will be equally available to Owner. Without limiting COMPANY’s indemnification of Owner, and prior to commencement of work, COMPANY shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to CITY:

General liability insurance. COMPANY shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, and a $2,000,000 completed operations aggregate. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

Automobile liability insurance. COMPANY shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the COMPANY arising out of or in connection with work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

Umbrella Coverage. COMPANY shall obtain and maintain an umbrella or excess liability insurance in excess of $5,000,000 that will provide bodily injury, personal injury, completed operations and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability and employer’s liability. Such policy or policies shall include the following terms and conditions:

A drop down feature requiring the policy to respond in the event that any primary insurance that would otherwise have applied proves to be uncollectable in whole or in part for any reason; Pay on behalf of wording as opposed to reimbursement;
Concurrency of effective dates with primary policies;
Policies shall “follow form” to the underlying primary policies; and Insureds under primary policies shall also be insureds under the umbrella or excess policies.

Workers’ compensation insurance. COMPANY shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000) for COMPANY’s employees in accordance with the laws of the State of California, Section 3700 of the Labor Code. In addition, COMPANY shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California, Section 3700 for all of the subcontractor’s employees.

COMPANY shall submit to CITY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees and volunteers. Company shall maintain on file with owner current Certificates of Insurance naming Owner as an additional insured at all time prior to entering the Property and at all times during the term of this Agreement.

COMPANY shall cause to be maintained during the course of construction Pollution liability insurance.

Environmental Impairment Liability Insurance shall be written on a contractor’s Pollution Liability form

Payment Letter for Temporary Construction Easement
or other form acceptable to Owner providing coverage for liability arising out of sudden, accidental and gradual pollution and remediation. The policy limit shall be no less than $1,000,000 dollars per claim and in the aggregate. All activities contemplated in this Agreement shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for the hauling of waste from the project site to the final disposal location, including non-owned disposal sites.

Products/completed operations coverage shall extend a minimum of three (3) years after project completion.

Coverage shall be included on behalf of the insured for covered claims arising out of the actions of independent contractors. If the insured is using subcontrctors, the Policy must include work performed “by or on behalf” of the insured. Policy shall specifically provide for a duty to defend on the part of the insurer.

The CITY, its officials, officers, agents, and employees, shall be included as insureds under the policy.

5. Indemnity. Company agrees, to the maximum extent permitted by law, to indemnify, defend and hold harmless Owner (the “Indemnified Party”), at Company’s sole expense and with legal counsel acceptable to Owner) from and against any and all claims for bodily injury, death, damage to property, demands, damages (including consequential and incidental damages), losses, obligations, liabilities, debts, judgments, costs (including costs of suit, expenses, attorneys’ fees, expert witness fees, investigative and repair costs), suit, actions, causes of actions of every nature, character, type and description, at law or in equity, which arise out of or are in any way connected with Company’s use of the rights granted in the Easements. This indemnification, defense and hold harmless obligation shall not apply to losses, damages, claims, expenses and other liabilities or to preexisting conditions on the Property or those otherwise caused by any negligent or deliberate act or omission on the part of the Indemnified Party.

6. Exclusions for Company Liability. Notwithstanding anything to the contrary in this Agreement, Company shall not be responsible for (and shall have no obligation to pay Owner for any cost or liability in connection with) any indirect, consequential or punitive damages, or otherwise be responsible for any costs, expenses, damages, claims or liabilities to the extent related to the negligence or willful misconduct of Owner, its agents, employees, contractors, invitees or any other third party or any pre-existing condition related to the Property.

7. Payments to Owner and Default. Company agrees to pay Owner compensation for this Agreement provided in the separate Payment Letter executed concurrently herewith (the “Payment Letter”). In the event that the Company fails to pay any amount due under this Agreement or the Payment Letter or fails to maintain the insurance required by this Agreement, Owner may terminate this Agreement unless Contractor has cured such default within five (5) business days of receipt of written notice of such default. If Company breaches or defaults under any other provision of this Agreement and if Company has not cured such breach or default within fifteen days after receipt of written notice from Owner, Owner may terminate this Agreement.

8. Notices. All written notices and demands of any kind which either party may be required or may desire to serve upon the other party in connection with this Agreement may be served by (a) personal service, (b) registered or certified mail (postage pre-paid), (c) email or (d) next day overnight delivery service. Any such notice or demand shall be addressed to the parties as listed in this Section. Service of any such notice or demand shall be deemed complete (i) upon receipt in the event of personal service or if sent via registered or certified mail, (ii) upon transmission by email (confirmed delivery), and (iii) on the next business day if sent via an overnight delivery service, if sent to each party at the addresses set forth below.

Notice address for Owner:

Elizabeth Gibbs, City Manager

Payment Letter for Temporary Construction Easement
City of Beaumont
550 E. 6th Street
Beaumont, CA 92223
Email:[email protected]

Notice address for Company:

Western Natural Resources, LLC
11455 El Camino Real, Suite 160
San Diego, CA 92130
Attn: Vice President – Real Estate
Email: [email protected]

9. [Intentionally Omitted]

10. Governing Law / Venue. This Agreement shall be governed by and construed according to the laws of the State of California, and venue and jurisdiction shall be in the County in which the Property is located.

11. Intent to Contract and Sign by Electronic Means and Counterparts. Counterparts may be delivered by fax, electronic mail (including pdf or any electronic signature complying with the U.S. ESIGN Act of 2000, California’s Uniform Electronic Transactions Act (Civil Code §§ 1633.1, et seq.), or other transmission method; and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes. All electronic signatures on this Agreement are adopted by the Parties with the intent to sign this Agreement electronically. This Agreement may be executed electronically in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same Agreement. With respect to signatures delivered by fax or electronically, each Party shall deliver their original ink signature to the other Party within 30 days following the mutual execution of this Agreement, provided that the failure to deliver such original ink signatures shall not affect the validity of the electronic signatures on the Agreement that were delivered.

12. Miscellaneous. This Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective heirs, devisees, legal representatives, successors and assigns. Company shall have the right to permit any of its affiliates, its and their respective employees, agents, consultants, contractors and subcontractors and any party acting on behalf of or at the direction of any of the foregoing parties to use the Easements. This Agreement may be executed in any number of counterparts, all of which taken together shall constitute one and the same instrument. Each of the parties hereto agrees (for no additional consideration) to perform all such acts (including but not limited to, executing and delivering such instruments and documents) as reasonably may be necessary to fully effectuate each and all of the purposes and intent of this Agreement. The terms and provisions of this Agreement shall be interpreted in accordance with the laws of the State of California. This Agreement (together with the Payment Letter) contains the entire agreement between the parties hereto with respect to the Easements and any prior agreements, discussions or understandings, written or oral, are superseded hereby and shall be of no force or effect. No addition or modification of any term or provision of this Agreement shall be effective unless set forth in writing and signed by the authorized representatives of the parties hereto.

[Balance of page intentionally left blank – signature pages follow]

Payment Letter for Temporary Construction Easement
IN WITNESS WHEREOF, Owner and Company have executed this Temporary Construction Easement Agreement on the dates set forth in the acknowledgements below, but to be effective as of the Effective Date.

THIS AGREEMENT SHALL NOT BE RECORDED IN THE REAL PROPERTY RECORDS OF THE COUNTY OF RIVERSIDE.

OWNER:

By: _______________________
Name:

Title:

Date: , 2023

COMPANY:

Western Natural Resources, LLC,
a Delaware limited liability company

By: ______________________________
Name:

Title:

Date: , 2023

SLOVAK BARON EMPEY MURPHY & PINKNEY LLP
Palm Springs, CA
T (760) 322-2275
Indian Wells, CA
T (760) 322- 9240
Orange County, CA
T (714) 435-9591
San Diego, CA
T (619) 501-4540
New Jersey
T (609) 955-3393
New York
T (212) 829-4399
www.sbemp.com

BILLING DEPARTMENT
[email protected]
REPLY TO:

Palm Springs, California
June 5, 2023
CITY OF BEAUMONT PROFESSIONAL SERVICES THRU: 5/31/2023
TOTAL DUE: $99,271.49
Sincerely,

SBEMP,LLP
By: Accounting Department

SLOVAK BARON EMPEY MURPHY & PINKNEY LLP
Palm Springs, CA
T (760) 322-2275
Indian Wells, CA
T (760) 322- 9240
Orange County, CA
T (714) 435-9591
San Diego, CA
T (619) 501-4540
New Jersey
T (609) 955-3393
New York
T (212) 829-4399
www.sbemp.com
1800 E Tahquitz Canyon Way
Palm Springs, CA 92262
Fed. ID #33-0833010
Telephone 760-322-2275
Facsimile 760-322-2107
June 5, 2023
City of Beaumont

E-MAIL INVOICES
Our file no:

City of Beaumont*Cazares&Rosa
Professional services through: 5/31/2023: Invoice # 79958 Amount
BALANCE DUE – PLEASE SUBMIT PAYMENT: $14,430.60

SLOVAK BARON EMPEY MURPHY & PINKNEY LLP
Palm Springs, CA
T (760) 322-2275
Indian Wells, CA
T (760) 322- 9240
Orange County, CA
T (714) 435-9591
San Diego, CA
T (619) 501-4540
New Jersey
T (609) 955-3393
New York
T (212) 829-4399
www.sbemp.com
1800 E Tahquitz Canyon Way
Palm Springs, CA 92262
Fed. ID #33-0833010
Telephone 760-322-2275
Facsimile 760-322-2107
June 5, 2023
City of Beaumont

E-MAIL INVOICES
Our file no:

City of Beaumont*CCV Holdings
Professional services through: 5/31/2023: Invoice # 79959 Amount
BALANCE DUE – PLEASE SUBMIT PAYMENT: $5,060.00

SLOVAK BARON EMPEY MURPHY & PINKNEY LLP
Palm Springs, CA
T (760) 322-2275
Indian Wells, CA
T (760) 322- 9240
Orange County, CA
T (714) 435-9591
San Diego, CA
T (619) 501-4540
New Jersey
T (609) 955-3393
New York
T (212) 829-4399
www.sbemp.com
1800 E Tahquitz Canyon Way
Palm Springs, CA 92262
Fed. ID #33-0833010
Telephone 760-322-2275
Facsimile 760-322-2107
June 5, 2023
City of Beaumont

E-MAIL INVOICES
Our file no:

City of Beaumont*Deryke
Professional services through: 5/31/2023: Invoice # 79960 Amount
BALANCE DUE – PLEASE SUBMIT PAYMENT: $8,186.05

SLOVAK BARON EMPEY MURPHY & PINKNEY LLP
Palm Springs, CA
T (760) 322-2275
Indian Wells, CA
T (760) 322- 9240
Orange County, CA
T (714) 435-9591
San Diego, CA
T (619) 501-4540
New Jersey
T (609) 955-3393
New York
T (212) 829-4399
www.sbemp.com
1800 E Tahquitz Canyon Way
Palm Springs, CA 92262
Fed. ID #33-0833010
Telephone 760-322-2275
Facsimile 760-322-2107
June 5, 2023
City of Beaumont

E-MAIL INVOICES
Our file no:

City of Beaumont*Gregg
Professional services through: 5/31/2023: Invoice # 79961 Amount
BALANCE DUE – PLEASE SUBMIT PAYMENT: $220.00

SLOVAK BARON EMPEY MURPHY & PINKNEY LLP
Palm Springs, CA
T (760) 322-2275
Indian Wells, CA
T (760) 322- 9240
Orange County, CA
T (714) 435-9591
San Diego, CA
T (619) 501-4540
New Jersey
T (609) 955-3393
New York
T (212) 829-4399
www.sbemp.com
1800 E Tahquitz Canyon Way
Palm Springs, CA 92262
Fed. ID #33-0833010
Telephone 760-322-2275
Facsimile 760-322-2107
June 5, 2023
City of Beaumont

E-MAIL INVOICES
Our file no:

City of Beaumont*Iloputaife
Professional services through: 5/31/2023: Invoice # 79962 Amount
BALANCE DUE – PLEASE SUBMIT PAYMENT: $1,378.45

SLOVAK BARON EMPEY MURPHY & PINKNEY LLP
Palm Springs, CA
T (760) 322-2275
Indian Wells, CA
T (760) 322- 9240
Orange County, CA
T (714) 435-9591
San Diego, CA
T (619) 501-4540
New Jersey
T (609) 955-3393
New York
T (212) 829-4399
www.sbemp.com
1800 E Tahquitz Canyon Way
Palm Springs, CA 92262
Fed. ID #33-0833010
Telephone 760-322-2275
Facsimile 760-322-2107
June 5, 2023
City of Beaumont

E-MAIL INVOICES
Our file no:

City of Beaumont*Police Dept
Professional services through: 5/31/2023: Invoice # 79963 Amount
BALANCE DUE – PLEASE SUBMIT PAYMENT: $2,608.20

SLOVAK BARON EMPEY MURPHY & PINKNEY LLP
Palm Springs, CA
T (760) 322-2275
Indian Wells, CA
T (760) 322- 9240
Orange County, CA
T (714) 435-9591
San Diego, CA
T (619) 501-4540
New Jersey
T (609) 955-3393
New York
T (212) 829-4399
www.sbemp.com
1800 E Tahquitz Canyon Way
Palm Springs, CA 92262
Fed. ID #33-0833010
Telephone 760-322-2275
Facsimile 760-322-2107
June 5, 2023
City of Beaumont

E-MAIL INVOICES
Our file no:

City of Beaumont*Reeves&Leggit
Professional services through: 5/31/2023: Invoice # 79964 Amount
BALANCE DUE – PLEASE SUBMIT PAYMENT: $55.00

SLOVAK BARON EMPEY MURPHY & PINKNEY LLP
Palm Springs, CA
T (760) 322-2275
Indian Wells, CA
T (760) 322- 9240
Orange County, CA
T (714) 435-9591
San Diego, CA
T (619) 501-4540
New Jersey
T (609) 955-3393
New York
T (212) 829-4399
www.sbemp.com
1800 E Tahquitz Canyon Way
Palm Springs, CA 92262
Fed. ID #33-0833010
Telephone 760-322-2275
Facsimile 760-322-2107
June 5, 2023
City of Beaumont

E-MAIL INVOICES
Our file no:

City of Beaumont*Sandoval
Professional services through: 5/31/2023: Invoice # 79965 Amount
BALANCE DUE – PLEASE SUBMIT PAYMENT: $1,870.00

SLOVAK BARON EMPEY MURPHY & PINKNEY LLP
Palm Springs, CA
T (760) 322-2275
Indian Wells, CA
T (760) 322- 9240
Orange County, CA
T (714) 435-9591
San Diego, CA
T (619) 501-4540
New Jersey
T (609) 955-3393
New York
T (212) 829-4399
www.sbemp.com
1800 E Tahquitz Canyon Way
Palm Springs, CA 92262
Fed. ID #33-0833010
Telephone 760-322-2275
Facsimile 760-322-2107
June 5, 2023
City of Beaumont

E-MAIL INVOICES
Our file no:

City of Beaumont*Urban Logic
Professional services through: 5/31/2023: Invoice # 79966 Amount
BALANCE DUE – PLEASE SUBMIT PAYMENT: $4,412.50

SLOVAK BARON EMPEY MURPHY & PINKNEY LLP
Palm Springs, CA
T (760) 322-2275
Indian Wells, CA
T (760) 322- 9240
Orange County, CA
T (714) 435-9591
San Diego, CA
T (619) 501-4540
New Jersey
T (609) 955-3393
New York
T (212) 829-4399
www.sbemp.com
1800 E Tahquitz Canyon Way
Palm Springs, CA 92262
Fed. ID #33-0833010
Telephone 760-322-2275
Facsimile 760-322-2107
June 5, 2023
City of Beaumont

E-MAIL INVOICES
Our file no:

City of Beaumont*Wright
Professional services through: 5/31/2023: Invoice # 79967 Amount
BALANCE DUE – PLEASE SUBMIT PAYMENT: $24,878.29

SLOVAK BARON EMPEY MURPHY & PINKNEY LLP
Palm Springs, CA
T (760) 322-2275
Indian Wells, CA
T (760) 322- 9240
Orange County, CA
T (714) 435-9591
San Diego, CA
T (619) 501-4540
New Jersey
T (609) 955-3393
New York
T (212) 829-4399
www.sbemp.com
1800 E Tahquitz Canyon Way
Palm Springs, CA 92262
Fed. ID #33-0833010
Telephone 760-322-2275
Facsimile 760-322-2107
June 5, 2023
City of Beaumont

E-MAIL INVOICES
Our file no:

City of Beaumont-Gen Lit
Professional services through: 5/31/2023: Invoice # 79968 Amount
BALANCE DUE – PLEASE SUBMIT PAYMENT: $3,547.50

SLOVAK BARON EMPEY MURPHY & PINKNEY LLP
Palm Springs, CA
T (760) 322-2275
Indian Wells, CA
T (760) 322- 9240
Orange County, CA
T (714) 435-9591
San Diego, CA
T (619) 501-4540
New Jersey
T (609) 955-3393
New York
T (212) 829-4399
www.sbemp.com
1800 E Tahquitz Canyon Way
Palm Springs, CA 92262
Fed. ID #33-0833010
Telephone 760-322-2275
Facsimile 760-322-2107
June 5, 2023
City of Beaumont

E-MAIL INVOICES
Our file no:

City of Beaumont-Labor&Employ
Professional services through: 5/31/2023: Invoice # 79969 Amount
BALANCE DUE – PLEASE SUBMIT PAYMENT: $1,912.00

SLOVAK BARON EMPEY MURPHY & PINKNEY LLP
Palm Springs, CA
T (760) 322-2275
Indian Wells, CA
T (760) 322- 9240
Orange County, CA
T (714) 435-9591
San Diego, CA
T (619) 501-4540
New Jersey
T (609) 955-3393
New York
T (212) 829-4399
www.sbemp.com
1800 E Tahquitz Canyon Way
Palm Springs, CA 92262
Fed. ID #33-0833010
Telephone 760-322-2275
Facsimile 760-322-2107
June 5, 2023
City of Beaumont

E-MAIL INVOICES
Our file no:

City of Beaumont-OverRetainer
Professional services through: 5/31/2023: Invoice # 79970 Amount
BALANCE DUE – PLEASE SUBMIT PAYMENT: $23,138.90

SLOVAK BARON EMPEY MURPHY & PINKNEY LLP
Palm Springs, CA
T (760) 322-2275
Indian Wells, CA
T (760) 322- 9240
Orange County, CA
T (714) 435-9591
San Diego, CA
T (619) 501-4540
New Jersey
T (609) 955-3393
New York
T (212) 829-4399
www.sbemp.com
1800 E Tahquitz Canyon Way
Palm Springs, CA 92262
Fed. ID #33-0833010
Telephone 760-322-2275
Facsimile 760-322-2107
June 5, 2023
City of Beaumont

E-MAIL INVOICES
Our file no:

City of Beaumont-Retainer
Professional services through: 5/31/2023: Invoice # 79971 Amount
BALANCE DUE – PLEASE SUBMIT PAYMENT: $7,574.00