Beaumont City Council
May 7, 2024

COMMERCIAL GENERAL LIABILITY
N. CONTRACTUAL LIABILITY — RAILROADS

1. The following replaces Paragraph c. of the
definition of "insured contract" in the
DEFINITIONS Section:
c. Any easement or license agreement;

2. Paragraph f.(1) of the definition of "insured
contract" in the DEFINITIONS Section is
deleted.

© 2017 The Travelers Indemnity Company. All rights reserved. CG D3 79 02 19 Includes copyrighted material of Insurance Services Office, Inc. with its permission.

Albert A. Webb Associates
Policy Number: BA-3L23491A-23-43-G
Policy Term: 02/01/2023 to 09/01/2023

COMMERCIAL AUTO
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

BLANKET ADDITIONAL INSURED - PRIMARY AND

NON-CONTRIBUTORY WITH OTHER INSURANCE
This endorsement modifies insurance prmded under the following:

BUSINESS AUTO COVERAGE FORM

PROVISIONS

1. The following is added to Paragraph A.1.c., Who
Is An Insured , of SECTION II — COVERED

AUTOS LIABILITY COVERAGE
This includes any person or organization who you
are required under a written contract or
agreement between you and that person or
organization, that is signed by you b efore the
"bodily injapfi'rtyni rage" occurs and
that is in effect during the policy period, to name
as an additional insured for Covered Autos
Liability Coverage, but only taffeddEnwhich
this insurance applies and only to the extent of
that person's or organization's liability for the
conduct of another "insured".

2. The following is added to Paragraph B.5., Other
Insurance of SECTION IV — BUSINESS AUTO

CONDITIONS
Regardless of the provisions of paragraph a. and
paragraph d. of this part 8iiCIther Insurance,
insurance is primary to and non-contributory with
applicable other insurance under which an
additional insured person or organization is the
first named insured when the written contract or
agreement between you and that person or
organization, that is signed by you b efore the
"bodily injury" or "property damage" occurs and
that is in effect during the policy period, requires
this insurance to be primary and non-contributory.

CA T4 74 02 16 tighlterTtherTeatvelers Indemnity Company. All Includes copyrighted material of Insurance Services Office, Inc. with its permission.

Albert A. Webb Associates
Policy Number: BA-3L23491A-23-43-G
Policy Term: 02/01/2023 to 09/01/2023

COMMERCIAL AUTO
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

BUSINESS AUTO EXTENSION ENDORSEMENT
This endorsement modifies insurance provided under the following:

BUSINESS AUTO COVERAGE FORM
GENERAL DESCRIPTION OF COVERAGE — This endorsement broadens coverage. However, coverage for any injury, damage or medical expenses described in any of the provisions of this endorsement may be excluded or limited by another endorsement to the Coverage Part, and these coverage broadening provisions do not apply to the extent that coverage is excluded or limited by such an endorsement. The following listing is a general cover- age description only. Limitations and exclusions may apply to these coverages. Read all the provisions of this en- dorsement and the rest of your policy carefully to determine rights, duties, and what is and is not covered.

A. BROAD FORM NAMED INSURED
B. BLANKET ADDITIONAL INSURED
C. EMPLOYEE HIRED AUTO
D. EMPLOYEES AS INSURED
E. SUPPLEMENTARY PAYMENTS — INCREASED
LIMITS
F. HIRED AUTO — LIMITED WORLDWIDE COV-
ERAGE — INDEMNITY BASIS
G. WAIVER OF DEDUCTIBLE — GLASS

PROVISIONS
A. BROAD FORM NAMED INSURED
The following is added to Paragraph A.1., Who Is
An Insured, of SECTION II — COVERED AUTOS
LIABILITY COVERAGE:

Any organization you newly acquire or form dur-
ing the policy period over which you maintain
50% or more ownership interest and that is not
separately insured for Business Auto Coverage.

Coverage under this provision is afforded only un-
til the 180th day after you acquire or form the or-
ganization or the end of the policy period, which-
ever is earlier.

B. BLANKET ADDITIONAL INSURED
The following is added to Paragraph c. in A.1.,
Who Is An Insured, of SECTION II — COVERED
AUTOS LIABILITY COVERAGE:

Any person or organization who is required under
a written contract or agreement between you and
that person or organization, that is signed and
executed by you before the "bodily injury" or
"property damage" occurs and that is in effect
during the policy period, to be named as an addi-
tional insured is an "insured" for Covered Autos
Liability Coverage, but only for damages to which
H.

J.

K.

L.

M.

N.

HIRED AUTO PHYSICAL DAMAGE — LOSS OF
USE — INCREASED LIMIT
PHYSICAL DAMAGE — TRANSPORTATION
EXPENSES — INCREASED LIMIT

PERSONAL PROPERTY

AIRBAGS

NOTICE AND KNOWLEDGE OF ACCIDENT OR
LOSS

BLANKET WAIVER OF SUBROGATION

UNINTENTIONAL ERRORS OR OMISSIONS
this insurance applies and only to the extent that
person or organization qualifies as an "insured"
under the Who Is An Insured provision contained
in Section II.

C. EMPLOYEE HIRED AUTO

1. The following is added to Paragraph A.1.,
Who Is An Insured, of SECTION II — COV-
ERED AUTOS LIABILITY COVERAGE:

An "employee" of yours is an "insured" while
operating an "auto" hired or rented under a
contract or agreement in an "employee's"
name, with your permission, while performing
duties related to the conduct of your busi-
ness.

2. The following replaces Paragraph b. in B.5.,
Other Insurance, of SECTION IV — BUSI-
NESS AUTO CONDITIONS:
b. For Hired Auto Physical Damage Cover-
age, the following are deemed to be cov-
ered "autos" you own:
(1) Any covered "auto" you lease, hire,
rent or borrow; and
(2) Any covered "auto" hired or rented by
your "employee" under a contract in
an "employee's" name, with your
CAT3530215
© 2015 The Travelers Indemnity Company. All rights reserved. Page 1 of 4 Includes copyrighted material of Insurance Services Office, Inc. with its permission.

COMMERCIAL AUTO
permission, while performing duties
related to the conduct of your busi-
ness.

However, any "auto" that is leased, hired,
rented or borrowed with a driver is not a
covered "auto".

D. EMPLOYEES AS INSURED
The following is added to Paragraph A.1., Who Is
An Insured, of SECTION II — COVERED AUTOS
LIABILITY COVERAGE:

Any "employee" of yours is an "insured" while us-
ing a covered "auto" you don't own, hire or borrow
in your business or your personal affairs.

E. SUPPLEMENTARY PAYMENTS — INCREASED
LIMITS

1. The following replaces Paragraph A.2.a.(2),
of SECTION II — COVERED AUTOS LIABIL-
ITY COVERAGE:
(2) Up to $3,000 for cost of bail bonds (in-
cluding bonds for related traffic law viola-
tions) required because of an "accident"
we cover. We do not have to furnish
these bonds.

2. The following replaces Paragraph A.2.a.(4),
of SECTION II — COVERED AUTOS LIABIL-
ITY COVERAGE:
(4) All reasonable expenses incurred by the
"insured" at our request, including actual
loss of earnings up to $500 a day be-
cause of time off from work.

F. HIRED AUTO — LIMITED WORLDWIDE COV-
ERAGE — INDEMNITY BASIS
The following replaces Subparagraph (5) in Para-
graph B.7., Policy Period, Coverage Territory,
of SECTION IV — BUSINESS AUTO CONDI-
TIONS:
(5) Anywhere in the world, except any country or
jurisdiction while any trade sanction, em-
bargo, or similar regulation imposed by the
United States of America applies to and pro-
hibits the transaction of business with or
within such country or jurisdiction, for Cov-
ered Autos Liability Coverage for any covered
"auto" that you lease, hire, rent or borrow
without a driver for a period of 30 days or less
and that is not an "auto" you lease, hire, rent
or borrow from any of your "employees",
partners (if you are a partnership), members
(if you are a limited liability company) or
members of their households.
(a) With respect to any claim made or "suit"
brought outside the United States of
America, the territories and possessions
of the United States of America, Puerto
Rico and Canada:
(i)
You must arrange to defend the "in-
sured" against, and investigate or set-
tle any such claim or "suit" and keep
us advised of all proceedings and ac-
tions.
(ii) Neither you nor any other involved
"insured" will make any settlement
without our consent.
(111) We may, at our discretion, participate
in defending the "insured" against, or
in the settlement of, any claim or
"suit".
(iv) We will reimburse the "insured" for
sums that the "insured" legally must
pay as damages because of "bodily
injury" or "property damage" to which
this insurance applies, that the "in-
sured" pays with our consent, but
only up to the limit described in Para-
graph C., Limits Of Insurance, of
SECTION II — COVERED AUTOS
LIABILITY COVERAGE.
(v) We will reimburse the "insured" for
the reasonable expenses incurred
with our consent for your investiga-
tion of such claims and your defense
of the "insured" against any such
"suit", but only up to and included
within the limit described in Para-
graph C., Limits Of Insurance, of
SECTION II — COVERED AUTOS
LIABILITY COVERAGE, and not in
addition to such limit. Our duty to
make such payments ends when we
have used up the applicable limit of
insurance in payments for damages,
settlements or defense expenses.
(b) This insurance is excess over any valid
and collectible other insurance available
to the "insured" whether primary, excess,
contingent or on any other basis.

This insurance is not a substitute for re-
quired or compulsory insurance in any
country outside the United States, its ter-
ritories and possessions, Puerto Rico and
Canada.
(c)

© 2015 The Travelers Indemnity Company. All rights reserved.

Includes copyrighted material of Insurance Services Office, Inc. with its permission.

CAT3530215

COMMERCIAL AUTO
You agree to maintain all required or
compulsory insurance in any such coun-
try up to the minimum limits required by
local law. Your failure to comply with
compulsory insurance requirements will
not invalidate the coverage afforded by
this policy, but we will only be liable to the
same extent we would have been liable
had you complied with the compulsory in-
surance requirements.
(d) It is understood that we are not an admit-
ted or authorized insurer outside the
United States of America, its territories
and possessions, Puerto Rico and Can-
ada. We assume no responsibility for the
furnishing of certificates of insurance, or
for compliance in any way with the laws
of other countries relating to insurance.

G. WAIVER OF DEDUCTIBLE — GLASS
The following is added to Paragraph D., Deducti-
ble, of SECTION III — PHYSICAL DAMAGE
COVERAGE:

No deductible for a covered "auto" will apply to
glass damage if the glass is repaired rather than
replaced.

H. HIRED AUTO PHYSICAL DAMAGE — LOSS OF
USE — INCREASED LIMIT
The following replaces the last sentence of Para-
graph A.4.b., Loss Of Use Expenses, of SEC-
TION III — PHYSICAL DAMAGE COVERAGE:

However, the most we will pay for any expenses
for loss of use is $65 per day, to a maximum of
$750 for any one "accident".

I. PHYSICAL DAMAGE — TRANSPORTATION
EXPENSES — INCREASED LIMIT
The following replaces the first sentence in Para-
graph A.4.a., Transportation Expenses, of
SECTION III — PHYSICAL DAMAGE COVER-
AGE:

We will pay up to $50 per day to a maximum of
$1,500 for temporary transportation expense in-
curred by you because of the total theft of a cov-
ered "auto" of the private passenger type.

J. PERSONAL PROPERTY
The following is added to Paragraph A.4., Cover-
age Extensions, of SECTION III — PHYSICAL
DAMAGE COVERAGE:

Personal Property
We will pay up to $400 for "loss" to wearing ap-
parel and other personal property which is:
(1) Owned by an "insured"; and
(2) In or on your covered "auto".

This coverage applies only in the event of a total
theft of your covered "auto".

No deductibles apply to this Personal Property
coverage.

K. AIRBAGS
The following is added to Paragraph B.3., Exclu-
sions, of SECTION III — PHYSICAL DAMAGE
COVERAGE:

Exclusion 3.a. does not apply to "loss" to one or
more airbags in a covered "auto" you own that in-
flate due to a cause other than a cause of "loss"
set forth in Paragraphs A.1.b. and A.1.c., but
only:
a. If that "auto" is a covered "auto" for Compre-
hensive Coverage under this policy;
b. The airbags are not covered under any war-
ranty; and
c. The airbags were not intentionally inflated.

We will pay up to a maximum of $1,000 for any
one "loss".

L. NOTICE AND KNOWLEDGE OF ACCIDENT OR
LOSS
The following is added to Paragraph A.2.a., of
SECTION IV — BUSINESS AUTO CONDITIONS:

Your duty to give us or our authorized representa-
tive prompt notice of the "accident" or "loss" ap-
plies only when the "accident" or "loss" is known
to:
(a) You (if you are an individual);
(b) A partner (if you are a partnership);
(c) A member (if you are a limited liability com-
pany);
(d) An executive officer, director or insurance
manager (if you are a corporation or other or-
ganization); or
(e) Any "employee" authorized by you to give no-
tice of the "accident" or "loss".

M. BLANKET WAIVER OF SUBROGATION
The following replaces Paragraph A.5., Transfer
Of Rights Of Recovery Against Others To Us,
of SECTION IV — BUSINESS AUTO CONDI-
TIONS:

5. Transfer Of Rights Of Recovery Against
Others To Us
We waive any right of recovery we may have
against any person or organization to the ex-
tent required of you by a written contract
signed and executed prior to any "accident"
or "loss", provided that the "accident" or "loss"
arises out of operations contemplated by
CAT3530215
© 2015 The Travelers Indemnity Company. All rights reserved.

Includes copyrighted material of Insurance Services Office, Inc. with its permission.

COMMERCIAL AUTO
such contract. The waiver applies only to the
person or organization designated in such
contract.

N. UNINTENTIONAL ERRORS OR OMISSIONS
The following is added to Paragraph B.2., Con-
cealment, Misrepresentation, Or Fraud, of
SECTION IV — BUSINESS AUTO CONDITIONS:

The unintentional omission of, or unintentional
error in, any information given by you shall not
prejudice your rights under this insurance. How-
ever this provision does not affect our right to col-
lect additional premium or exercise our right of
cancellation or non -renewal.

© 2015 The Travelers Indemnity Company. All rights reserved.

Includes copyrighted material of Insurance Services Office, Inc. with its permission.

CAT3530215

TRAVELERSJ

ONE TOWER SQUARE
HARTFORD CT 06183

WORKERS COMPENSATION
AND

EMPLOYERS LIABILITY POLICY
ENDORSEMENT WC 99 03 76 ( A) - 003
POLICY NUMBER: UB-4J648178-22-43-G

WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS

ENDORSEMENT - CALIFORNIA
(BLANKET WAIVER)
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule.

The additional premium for this endorsement shall be 2.00 % of the California workers' compensation pre- mium.

Person or Organization

ANY PERSON OR ORGANIZATION

FOR WHICH THE INSURED HAS

AGREED BY WRITTEN CONTRACT

EXECUTED PRIOR TO LOSS TO
FURNISH THIS WAIVER.

Schedule
Job Description

ARCHITECTURAL SERVICES
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated.
(The information below is required only when this endorsement is issued subsequent to preparation of the policy.)
Endorsement Effective 09/01/2022-09/01/2023
Insured Albert A. Webb Associates
Policy No. UB-4J648178-22-43-G
Endorsement No.

Premium
Insurance Company Countersigned by
DATE OF ISSUE: 09-1-22
ST ASSIGN: Page 1 of 1

BEAUMONT

C A L I F O R N A
California Levine Act Statement
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Beaumont City Council Member from participating in any action related to a contract or application if he or she receives any political contributions totaling more than $250 within the previous twelve months, and for three months following the date a final decision from the business or applicant.

The Levine Act also requires a member of the Beaumont City Council who has received such a contribution to disclose the contribution on the record of the proceeding.

Current Beaumont City Council Members are listed at:
https://www.beaumontca.gov/29/City-Council
Proposers are responsible for accessing this link to review the names prior to answering the following questions.

1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $250 to any Beaumont City Council Member in the 12 months preceding the date of the submission of your proposal or application, or the anticipated date of any Council action?
YES If yes, please identify the Council Member(s):

NO

2. Do you or your company, or any agency on behalf of you or your company, anticipate or plan to make any political contribution of more than $250 to any Beaumont City Council Member in the 12 months following any Council action related to your proposal or application? YES If yes, please identify the Council Member(s):

NO
Answering yes to either of the two questions above does not preclude the Beaumont City Council from awarding a contract or approving an application or any subsequent action. It does however, preclude the identified Council Members) from participating in any actions related to your proposal or application.

July 14, 2023
Date
Digitally signed by Brian P. Knoll
P=US, Brian P. Knoll °" P Knob As Doe ea,b U=w Pgeaitlen Dare 20230714,as,B,.BT00
Signature of authorized individual
Albert A. Webb Associates
Company/Applicant Name
City of Beaumont 1 550 E. 6th Street, Beaumont, CA 92223 1 (951) 769-8520 1 BeaumontCA.gov

C23-55 Al

FIRST AMENDMENT

TO PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF BEAUMONT AND ALBERT A. WEBB ASSOCIATES FOR PROFESSIONAL ENGINEERING

SERVICES FOR THE WASTEWATER TREATMENT PLANT IMPROVEMENTS PROJECT (CIP WW -15)

THIS FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES BY INDEPENDENT CONTRACTOR is made and effective as of the day of May , 2024, by and between the CITY OF BEAUMONT, a general law city, ("CITY") whose address is 550 E. 6th Street, Beaumont, California 92223 and ALBERT A. WEBB ASSOCIATES, a California corporation whose address is 3788 McCray Street #32, Riverside, CA 92506 ("CONTRACTOR") in consideration of the mutual promises and purpose contained herein, the parties agree as follow:

1. RECITALS
This First Amendment is made with respect to the following facts and purpose that the parties agree are true and correct:

A. On June 20, 2023, the City and ALBERT A. WEBB ASSOCIATES, entered into that certain agreement entitled "Agreement for Professional Services by Independent Contractor" for Professional Engineering Services for the Wastewater Treatment Plant Site Improvements ("Agreement").

B. City has requested a further change in scope to the work under the Agreement regarding additional design services for site and facility improvements and CONTRACTOR has requested that the scope of work should be increased as provided in the Proposals dated October 17, 2023, and March 5, 2024, copies of which are attached hereto as Exhibit "A" and Exhibit "B" and incorporated herein by this reference.

2. AMENDMENT
Section 2 of the Agreement is hereby amended to add to the Services those services identified in the Proposals attached hereto as Exhibit "A".

Section 4.01 of the Agreement is hereby amended to increase the maximum compensation under the Agreement as follows: Under the Agreement, compensation was set at two hundred sixty-four thousand, six hundred eighty dollars ($264,680). Per this First Amendment, compensation is increased by the maximum amount of forty-two thousand, seven hundred and six dollars ($45,359) as provided in the Proposal attached hereto as Exhibit "A" resulting in total compensation under the Agreement not to exceed three hundred seven thousand, three hundred eighty-six dollars ($310,039).

C23-55 Al
The recitals to this Amendment are deemed incorporated herein by this reference. All other terms of the Agreement not expressly amended by this Amendment shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereby have made and executed this First Amendment to Professional Services Agreement to be effective as of the day and year first above -written.

CITY: CONTRACTOR:

CITY OF BEAUMONT ALBERT A. WEBB ASSOCIATES
By: By:

David Fenn, Mayor
Print Name:

ATTEST
Title:

City Clerk

APPROVED AS TO FORM
City Attorney

A L B E R T
A.

WEBB

A S S O C I AT E S
Corporate Headquarters
3788 McCray Street
Riverside, CA 92506
951.686.1070
May 1, 2024
Kenyon Potter, P.E.

Principal Engineer
City of Beaumont
550 E. 6th Street
Beaumont, CA 92223
Re: Budget Amendment Request for Additional Requested Services.

Dear Mr. Potter,
As requested, Webb has prepared this Budget Amendment Request for the additional design items that the City has requested as part of the WWTP Improvement Project. The following items listed below summarize the additional improvement items:
• Item No. 1 — City has requested Webb to stake the property boundaries of APN 417-130-015, which will require a legal description, research for reference documents, field recovery of survey monuments, and calculation of the boundary. Field topographic mapping will also be required to provide design of a Secondary Access Road from the southeastern portion of the existing WWTP site to Veile Ave. The access road will be a single lane (12/14 -feet wide) gravel road with a manual horizontal swing arm gate located at Veile Ave.

The road may require underdrains to allow the property to the north to drain.
• Item No. 2 — Modifications to the existing Non -potable Pump Station.

The existing NPW pump system consists of four (3 duty+1 standby) Grundfos multi -stage centrifugal pumps installed on a pre -assembled pump skid. The existing system was designed to provide a flow of 450 gpm at 90 psi. The installed pump skid system can provide 477 gpm at 94 psi. Each pump has a 15 -HP motor and is operated by a VFD.

The pump system also includes three expansion tanks that were repurposed from previous plant service. Following the completion of the plant upgrades, some NPW system deficiencies were observed.

Specifically, these deficiencies typically manifest as NPW system pressure drops related to high demand periods of plant operations. As a result, the city would like to modify the existing NPW system with a goal to provide a consistent system pressure.

Kenyon Potter
May 1, 2024

• Item No. 3 — Additional Bid Support for Non -Potable Pump Station Additions.

The cost associated with the additional services outline herein are $45,359 (Attachment 1). Should you have any questions regarding this request, please feel free to contact me at (760) 636-3899.

Sincerely,
ALBERT A. WEBB ASSOCIATES
1,47/V
Shane Bloomfield, PE
Senior Engineer
cc: Brian Knoll, AAWA
Boris Pekovic, AQUA
Attachment
H:\2023\23-0168\Proposals, Contract and CO'ie
c, eN8eRfV Amprovements - Additional Work - 5-1-24.docx

ATTACHMENT 1
Budget Amendment Request - Additional Requested Services a
c
ra
.c
m
o
c
Bloomfield, Shane
Vigneault, Tyler J.

Ardery, Jason
Ros, Jon
Lopez, Andres
Harris, Tim E
Hinkley, Lexi
AQUA Principal II
AQUA Principal I
AQUA Proj Eng II
AQUA Designer IV
AQUA Designer III
AQUA Designer II
Mark Jeppsen
SKM Engineer
AQUA/SKM Admin
Total Hours
Subtotal - Labor
Expenses
Total Task
Bill
$ 293
$ 293
$ 173
$ 293
$ 240
$ 152
$ 302
$ 115
$ 225
$ 220
$ 185
$ 155
$ 145
$ 135
$ 220
$ 195
$ 86
Sub total - labor
Expenses
Total Task
Project Management
2 6
2 5
4 3
2 1
1 26
$ 5,855
$ -
$ 5,860
A
Project Management and QA/QC
2 4
2 5
2 1
1 17
$ 3,859
$ 3,860
B
Data Collection
2 2
3 1
1 9
$ 1,996
$ 2,000
$ -
$ -
Item No. 1
Secondary Access Road
1 9
18 9
27 6
12 1
83 $ 19,812
$ 250
$ 20,063
A
Boundary Survey/Stake Property Lines
8 23
5 8
44 $ 11,040
$ 100
$ 11,140
B
Topographic Survey
1 4
1 4
10 $ 2,613
$ 100
$ 2,713
C
Prepare Base Sheet(2) and Details
1 4
16 1
22 $ 4,348
$ 50
$ 4,400
D
Incorporate into Bid Documents
4 2
6 $ 1,518
$ 1,520
E
Cost Estimates
1 1
$ 293
$ 290
Item No. 2
Modifications to existing Non -Potable Pump Station
8 4
2 14
24 4
8 8
5 8
85 $ 16,306
$ -
$ 16,306
A
Replacement Pumps Design Criteria
4 4
6 6
2 2
24 $ 5,124
$ 5,124
B
Coordination with Pump Vendor
2 2
$ 370
$ 370
C
Evaluate installation feasibility and prepare a TM
2 6
1 2
11 $ 2,160
$ 2,160
D
Design Documents
4 2
6 10
4 8
8 2
4 48
$ 8,652
$ 8,652
Item No. 3
Additional Bid Support
2 2
3 1
2 2
2 2
16 $ 3,126
$ -
$ 3,130
A
Respond to questions regarding Non -Potable Pumps
2 2
3 1
2 2
2 2
16 $ 3,126
$ 3,130
Total
3 25
22 9
27 6
12 5
5 20
30 5
10 10
9 11
1 210
$ 45,099
$ 250
$ 45,359

BEAUMONT
C A L 1 F O R N 1 A
Staff Report
TO: City Council
FROM: Doug Story, Community Services Director
DATE May 7, 2024
SUBJECT: Award a Maintenance Services Agreement to West Coast Arborists for Annual City-wide Tree Trimming Services
Description To award a three-year contract for tree trimming services with two optional one-year extensions.

Background and Analysis:

Pursuant to Beaumont Municipal Code, Chapter 3.01.040, City staff published a Request for Proposals (RFP) for tree trimming and tree maintenance services on March 6, 2024. Seven (7) Bids were received and opened on April 5, 2024. Staff has reviewed all responses and recommends that the City Council award a Maintenance Services Agreement to West Coast Arborists.

The scope of work includes annual tree trimming, tree maintenance, and general arborist inspection and reporting services. A key component to the required scope of work was to ensure the capability to continue to implement GPS Tree Inventory Systems and Online Maintenance Access. Online maintenance is defined as Internet access to an Urban Forestry Management tool for GPS tree inventories that includes work order tracking, ability to send work requests including but not limited to tree conditions, pruning, planting, and removal, access to reports for tree inventory, value of the urban forest, recycling reports, live job balance, contractor equipment GPS location monitoring.

Additionally, the successful proposer must hold valid licensing from the California State Contractor's License (CSLB), have an Occupational Safety and Health Administration (OSHA) certification, and an International Society of Arboriculture (ISA) certified arborist on staff.

The following line items were included in the cost proposals:

• Routine annual tree trimming
• Palm tree trimming
• Tree pruning
• Crown raising/clearance pruning,
• Tree removal and stump grinding
• Root pruning
• Root barrier installation
• Tree planting
• Tree watering
• General labor rates
• Day rate service crew
• Specialty equipment day rate
• Emergency services
• General arborist services
• Plant health care services
Staff received seven (7) cost proposals from qualified contractors, including:
• Mariposa Tree Services
• Golden West Arbor Services
• Ramirez Tree Service
• United Pacific Services
• West Coast Arborists
• Integrity Arborist Ecoscape
• Tiger Tree Services
Baseline amounts from the seven (7) proposals ranged from $60 per tree to $120 per tree.

West Coast Arborists, Inc. (WCA) submitted a comprehensive bid that included one of the lower amounts per tree trimming and gave significant representation to the comprehensive number of services offered. Two key components were the GIS Inventory System and general arborist services provided. WCA also provides the ability to respond to emergency call outs and can mobilize emergency teams when needed citywide. WCA has previously provided these services and staff is confident in their ability to perform the services outlined in the scope of work.

Fiscal Impact:

Tree Trimming Services are included in the annual operating budget for Department 6050. The not -to -exceed amount includes the anticipated annual amount for the tree trimming services in each fiscal year budget.

On February 6, 2024, City Council approved a budget amendment for Fiscal Year 2024 for tree trimming services of $175,000. Staff plans to budget $515,000 on an annual basis for tree trimming services. The proposed contract is a not -to -exceed amount of $1,720,000.00 over the course of a 3 -year time frame.

FY 2024
Budget Adjustment Approved on Feb 6, 2024
$ 175,000.00
FY 2025
Tree Trimming Budget Allocation
$ 515,000.00
FY 2026
Tree Trimming Budget Allocation (anticipated)
$ 515,000.00
FY 2027
Tree Trimming Budget Allocation (anticipated)
$ 515,000.00
The cost to prepare this staff report is $480.

Recommended Action:

Authorize the Mayor to execute the Maintenance Services Agreement with West Coast Arborist for Annual City-wide Tree Trimming in an amount not to exceed $1,720,000.00.

Attachments:

A. West Coast Arborist Bid
B. Maintenance Services Agreement
C. Proposal
D. Levine Act Statement

City of Beaumont Agreement
C24-48

AGREEMENT FOR MAINTENANCE SERVICES
THIS AGREEMENT FOR MAINTENANCE SERVICES is made and effective May 07, 2024, by and between the CITY OF BEAUMONT ("CITY") whose address is 550 E. 6th Street, Beaumont, California 92223 and WEST COAST ARBORISTS, INC. whose address is 2200 E Via Burton, Anaheim, CA 92806 ("CONTRACTOR").

RECITALS
A. CONTRACTOR submitted a proposal ("Proposal") in response to a request from the CITY to provide certain services, which Proposals are attached hereto as Exhibit "A" and made a part hereof by this reference; and
B. CITY desires to engage CONTRACTOR to provide the services provided for in the Proposals; and

AGREEMENT
NOW, THEREFORE, in consideration of the foregoing Recitals and mutual covenants contained herein, CITY and CONTRACTOR agree as follows:

1. Term of Agreement: This Agreement is effective as of the date first above written and shall continue for a term of three years covering the services ("Services") provided in the Proposal. The term of this agreement may be extended by the City Council for up to two additional terms of one year at the sole and absolute discretion of the City Council as evidenced by a written amendment to this agreement. Notwithstanding the forgoing, City may terminate this Agreement at any time upon written notice to Contractor, provided it pays Contractor for all services provided prior to termination.

1.1 Written Approvals for Work. Prior to rendering any Services under this Agreement, Contractor must receive the written and signed approval from the Community Services Director identifying with particularity the scope of services including but not limited to the number of trees to be trimmed and the estimated cost of such Services which shall not extend for a period for longer than thirty days. For the sake of clarity, Contractor shall not provide any Services and shall not be entitled to compensation hereunder for any Services that are not specifically identified in a written approval duly executed by the Community Services Director as provided in this section.

2. Associates and Subcontractors. CONTRACTOR may, at CONTRACTOR's sole cost and expense, employ such competent and qualified independent associates, subcontractors and consultants as CONTRACTOR deems necessary to perform the Services; provided, however, that CONTRACTOR shall not subcontract any of the Services without the written consent of CITY.

3. Compensation.

3.01 CONTRACTOR shall be paid at the rates set forth in the Proposal. 1

Compensation for services under this agreement shall be as provided in the proposal and Section

1.1, not to exceed the sum budgeted by CITY for such services. Notwithstanding anything in this Agreement to the contrary, total fees and charges paid by CITY to CONTRACTOR for the completion of the Services under this Agreement shall not exceed the maximum total of One Million Seven Hundred Twenty Thousand ($1,720,000).

4. Obligations of CONTRACTOR.

4.01 In the event that the terms of the Proposal shall conflict with the terms of this Agreement, or contain additional terms other than the Services to be rendered and the price for the Services, the terms of this Agreement shall govern and said additional or conflicting terms shall be of no force or effect.

4.02 CONTRACTOR is responsible for paying, when due, all income and other taxes, fees and withholding, including withholding state and federal taxes, social security, unemployment and worker's compensation, incurred as a result of the compensation paid under this Agreement. CONTRACTOR agrees to indemnify, defend and hold harmless CITY for any claims, costs, losses, fees, penalties, interest, or damages suffered by CITY resulting from CONTRACTOR's failure to comply with this provision.

4.03 CONTRACTOR shall be solely responsible for obtaining Employment Eligibility Verification information from CONTRACTOR's employees, in compliance with the Immigration Reform and Control Act of 1986, Pub. L. 99-603 (8 U.S.C. 1324a), and shall ensure that CONTRACTOR's employees are eligible to work in the United States.

4.04 Drug -free Workplace Certification. By signing this Agreement, the CONTRACTOR hereby certifies under penalty of perjury under the laws of the State of California that the CONTRACTOR will comply with the requirements of the Drug -Free Workplace Act of 1990 (Government Code, Section 8350 et seq.) and will provide a drug -free workplace.

4.05 CONTRACTOR shall comply with all applicable local, state and federal laws, rules, regulations, entitlements and/or permits applicable to, or governing the Services authorized hereunder.

4.06 Contractor shall comply with all applicable laws and regulations relating to prevailing wages. Wage rates for this Project shall be in accordance with the "General Wage Determination Made by the Director of Industrial Relations Pursuant To California Labor Code, Part 7, Chapter 1, Article 2, Sections 1770, 1773 and 1773.1", for Riverside County.

5. Insurance. CONTRACTOR hereby agrees to be solely responsible for the health and safety of its employees and agents in performing the Services under this Agreement and shall comply with all laws applicable to worker safety including but not limited to Cal -OSHA. Attached hereto as Exhibit "B" are copies of Certificates of Insurance and endorsements as required by Section 6.02. Therefore, throughout the duration of this Agreement, CONTRACTOR hereby covenants and agrees to maintain insurance in conformance with the requirements set forth below.

If existing coverage does not meet the requirements set forth herein, CONTRACTOR agrees to 2

amend, supplement or endorse the existing coverage to do so. CONTRACTOR shall provide the following types and amounts of insurance:

5.01 Commercial general liability insurance in an amount of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate; CONTRACTOR agrees to have its insurer endorse the general liability coverage required herein to include as additional insured's CITY, its officials, employees and agents. CONTRACTOR also agrees to require all contractors and subcontractors to provide the same coverage required under this Section 6.

5.02 Business Auto Coverage in an amount no less than $1 million per accident.

If CONTRACTOR or CONTRACTOR's employees will use personal autos in performance of the Services hereunder, CONTRACTOR shall provide evidence of personal auto liability coverage for each such person.

5.03 Workers' Compensation coverage for any of CONTRACTOR's employees that will be providing any Services hereunder. CONTRACTOR will have a state -approved policy form providing statutory benefits as required by California law. The provisions of any workers' compensation will not limit the obligations of CONTRACTOR under this Agreement.

CONTRACTOR expressly agrees not to use any statutory immunity defenses under such laws with respect to CITY, its employees, officials and agents.

6. General Conditions Pertaining to Insurance Coverage

6.01 No liability insurance coverage provided shall prohibit CONTRACTOR from waiving the right of subrogation prior to a loss. CONTRACTOR waives all rights of subrogation against CITY regardless of the applicability of insurance proceeds and shall require all contractors and subcontractors to do likewise.

6.02. Prior to beginning the Services under this Agreement, CONTRACTOR shall furnish CITY with certificates of insurance, endorsements, and upon request, complete copies of all policies, including complete copies of all endorsements. All copies of policies and endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf.

6.03. All required policies shall be issued by a highly rated insurer with a minimum A.M. Best rating of "A:VII"). The insurer(s) shall be admitted and licensed to do business in California. The certificates of insurance hereunder shall state that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice has been given to CITY.

6.04 Self-insurance does not comply with these insurance specifications.

CONTRACTOR acknowledges and agrees that that all insurance coverage required to be provided by CONTRACTOR or any subcontractor, shall apply first and on a primary, non-contributing basis in relation to any other insurance, indemnity or self-insurance available to CITY.

7. Indemnification.
3

7.01 CONTRACTOR and CITY agree that CITY, its employees, agents and officials should, to the extent permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys' fees, litigation costs, defense costs, court costs or any other costs arising out of or in any way related to the performance of this Agreement by CONTRACTOR or any subcontractor or agent of either. Accordingly, the provisions of this indemnity are intended by the parties to be interpreted and construed to provide the fullest protection possible under the law to CITY. CONTRACTOR acknowledges that CITY would not enter into this Agreement in the absence of the commitment of CONTRACTOR to indemnify and protect CITY as set forth herein.
a. To the fullest extent permitted by law, CONTRACTOR shall defend, indemnify and hold harmless CITY, its employees, agents and officials, from any liability, claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, damages or costs of any kind, whether actual, alleged or threatened, actual attorneys' fees incurred by CITY, court costs, interest, defense costs, including expert witness fees and any other costs or expenses of any kind whatsoever without restriction or limitation incurred in relation to, as a consequence of or arising out of or in any way attributable actually, allegedly or impliedly, in whole or in part to the performance of this Agreement.

CONTRACTOR's obligation to defend, indemnify and hold harmless shall include any and all claims, suits and proceedings in which CONTRACTOR (and/or CONTRACTOR's agents and/or employees) is alleged to be an employee of CITY.

All obligations under this provision are to be paid by CONTRACTOR as they are incurred by CITY.
b. Without affecting the rights of CITY under any provision of this Agreement or this Section, CONTRACTOR shall not be required to indemnify and hold harmless CITY as set forth above for liability attributable solely to the fault of CITY, provided such fault is determined by agreement between the parties or the findings of a court of competent jurisdiction.

8. Status of CONTRACTOR.

8.01 CONTRACTOR shall perform the Services in CONTRACTOR's own way as an independent contractor, and in pursuit of CONTRACTOR'S independent calling, and not as an employee of CITY. However, CONTRACTOR shall regularly confer with CITY's City Manager as provided for in this Agreement.

8.02 CONTRACTOR agrees that it is not entitled to the rights and benefits afforded to CITY's employees, including disability or unemployment insurance, workers' compensation, retirement, Ca1PERS, medical insurance, sick leave, or any other employment benefit. CONTRACTOR is responsible for providing, at its own expense, disability, unemployment, workers' compensation and other insurance, training, permits, and licenses for itself and its employees and subcontractors.
4

8.03 CONTRACTOR hereby specifically represents and warrants to CITY that it possesses the qualifications and skills necessary to perform the Services under this Agreement in a competent, professional manner, without the advice or direction of CITY and that the Services to be rendered pursuant to this Agreement shall be performed in accordance with the standards customarily applicable to an experienced and competent professional rendering the same or similar services in the same geographic area where the CITY is located. Further, CONTRACTOR represents and warrants that the individual signing this Agreement on behalf of CONTRACTOR has the full authority to bind CONTRACTOR to this Agreement.

9. Miscellaneous Provisions.

9.01 This Agreement, which includes all attached exhibits, supersedes any and all previous agreements, either oral or written, between the parties hereto with respect to the rendering of Services by CONTRACTOR for CITY and contains all of the covenants and agreements between the parties with respect to the rendering of such Services in any manner whatsoever. Any modification of this Agreement will be effective only if it is in writing signed by both parties. The Recitals to this Agreement are hereby incorporated herein by this reference.

9.02 CONTRACTOR shall not assign or otherwise transfer any rights or interest in this Agreement without the prior written consent of CITY. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement.

9.03 If any legal action or proceeding, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable attorneys' fees and costs, in addition to any other relief to which that party may be entitled.

9.04 This Agreement is made, entered into and shall be performed in the County of Riverside in the State of California and shall in all respects be interpreted, enforced and governed under the laws of the State of California.

9.05 CONTRACTOR covenants that neither it nor any officer or principal of its firm has any interest, nor shall they acquire any interest, either directly or indirectly, which will conflict in any manner or degree with the performance of their Services hereunder.

CONTRACTOR further covenants that in the performance of this Agreement, no person having such interest shall be employed by it as an officer, employee, agent, or subcontractor.

9.06 Improper Consideration. CONTRACTOR shall not offer (either directly or through an intermediary) any improper consideration such as, but not limited to, cash, discounts, services, the provision of travel or entertainment, or any items of value to any officer, employee or agent of the CITY in an attempt to secure favorable treatment regarding this Agreement or any contract awarded by CITY. The CITY, by notice, may immediately terminate this Agreement if it determines that any improper consideration as described in the preceding sentence was offered to any officer, employee or agent of the CITY with respect to the proposal and award process of this Agreement or any CITY contract. This prohibition shall apply to any amendment, extension or 5

evaluation process once this Agreement or any CITY contract has been awarded. CONTRACTOR shall immediately report any attempt by any CITY officer, employee or agent to solicit (either directly or through an intermediary) improper consideration from CONTRACTOR. [signatures on following page]
6

IN WITNESS WHEREOF, the parties hereby have made and executed this Agreement to be effective as of the day and year first above -written.

CITY:

CITY OF BEAUMONT
By:

CONTRACTOR:

WEST COAST ARBORISTS, INC.

By:

Print Name: Patrick Mahoney
David Fenn, Mayor
Title: Owner/President
Date: Date:

ATTEST:

By:

Nicole Wheelright, Deputy City Clerk
APPROVED AS TO FORM:

By:

John O. Pinkney, City Attorney
7

EXHIBIT "A"

PROPOSAL
8

EXHIBIT "B"

CERTIFICATES OF INSURANCE AND ENDORSEMENTS
9

City of Beaumont Request for Proposal

BEAUMONT
Tree Trimming and
Maintenance Services
Cost Proposal
Tree Trimming and Tree Maintenance Services
The Cost Proposal Form shall be submitted with the proposal in a separate and sealed envelope. Contractor shall include a schedule of current hourly rates for all applicable personnel and State of California Craft and Prevailing Wage Determination.

ROUTINE ANNUAL TREE TRIMMING SERVICES
Routine Annual Tree Trimming
Palm Tree Trimming - Any size
Tree Pruning
0" to 6"
7" to 12"
13" to 18"
19" to 24"
25" to 30"
31" and Over
Crown Raisine/Clearance Pruning
0" to 6"
7" to 12"
13"to18"
19" to 24"
25" to 30"
31" and Over
Tree Removal and Stump Grinding
Tree Removal
0" to 6"
7" to 12"
13" to 18"
19" to 24"
25" to 30"
$ 89.00
$ 89.00
per tree
per tree

SERVICE REQUESTS
$ 89.00 per tree
$ 115.00 per tree
$ 170.00 per tree
$ 235.00 per tree
$ 300.00 per tree
$ 400.00 per tree
$ 45.00 per tree
$ 45.00 per tree
$ 60.00 per tree
$ 60.00 per tree
$ 75.00 per tree
$ 75.00 per tree
$ 39.00 per inch DBH
$ 49.00 per inch DBH
$ 49.00 per inch DBH
$ 59.00 per inch DBH
$ 59.00 per inch DBH
34

City of Beaumont Request for Proposal
31 " and Over
Stump Grinding
Root Pruning
Root Barrier Installation
Tree Planting
(includes tree, materials,
stakes, and planting costs)

BEAUMONT
{ o. I F (� F .3 I n $ 59.00
Tree Trimming and
Maintenance Services
per inch DBH
$ 19.00 per inch DBH at grade
$ 29.00 per LF
$ 29.00 per LF
15gallons $ 225.00 per tree
24" box $ 425.00 per tree
36" box $ 1,150.00 per tree
48" box $ 2,450.00 per tree
60" box $ 6,100.00 per tree
Tree Watering
(young trees, water
truck/operator per hour) $ 105.00 per hour
General Labor Rates
1 Ground -person
1 Equipment Operator
1 Trimmer
$ 105.00
$ 105.00
$ 105.00
per hour
per hour
per hour
Day Rate Service Crew
(Boom truck to include a chip body,
Low decibel chipper, 1 trimmer,
2ground persons) $ 2,520.00 per 8 -hour day
Specialty Equipment Day Rate
Emergency Services
(Fully equipped 3 -person crew called
in for emergency service)
During normal business hours
After hours, weekends, holidays
General Arborist Services
Plant Health Care Services
$ 1,680.00 per 8 -hour day
$ 360.00 per hour
$ 450.00 per hour
$ 180.00 per hour
$ 180.00 per hour

City of Beaumont Request for Proposal Tree Trimming and

BEAUMONT
-L A L I F O H Y •� -

SUBMISSION CERTIFICATION
Maintenance Services
I hereby submit to the City of Beaumont the following bid proposal for work outlined in the Request for Proposal entitled "TREE TRIMMING & TREE MAINTENANCE SERVICES." By my initials below, I certify that the following documents are completed, fully executed, and included in my proposal as required in the RFP document.

Proposer Identification/Signature Authorization
References
List of Subcontractors
Non -Collusion Affidavit
Dept. of Industrial Relations (DIR) SB 854 Certification Questionnaire
Contractor shall complete the Cost Proposal Form and it shall be submitted with the proposal in a separate sealed envelope. Contract shall include a schedule of current hourly rates for all applicable personnel and State of California Craft and Prevailing Wage Determination.

Cost Proposal Form (under separate sealed envelope)
My signature on this Submittal Certification is affirmation that all items listed above are fully completed and executed and are hereby submitted with the proposal as required. I understand that failure to complete and/or submit any of the required documents may be cause for rejection of my proposal.

Business Name West Coa
r• orist
Authorized Signature
Print Name Patrick Mahoney Title President
Date 04/03/24
Contact Phone Number 714-991-1900
27

City of Beaumont Request for Proposal
A

BEAUMONT

PROPOSER IDENTIFICATION
Tree Trimming and
Maintenance Services

1. Legal Name of Proposer: West Coast Arborists, Inc.

2. Street Address: 43712 Jackson Street
City/State/Zip: Indio, CA 92201

3. Mailing Address (if different): 2200 E. Via Burton
City/State/Zip: Anaheim, CA 92806

4. Business Phone: 714-991-1900 Email: [email protected]

5. Contractor's State License No. 366764 Classification(s): C27, C61/D49, C49

6. Dept. of Industrial Relations (DIR) Registration No. 1000000956

7. Proposer's Project Manager: Isaac Garza, Area Manager

SIGNATURE AUTHORIZATION
I hereby certify that I have the authority to offer this proposal/bid to the City of Beaumont for the above listed individual or company. I certify that I have the authority to bind myself/this company in a contract should I be successful in my proposal/bid.

Signature of ttT rity
04/03/24
Date
Patrick Mahoney President
Print Name
Title/Position
28

City of Beaumont Request for Proposal

BEAUMONT
_�P"�o�H a

REFERENCES
Tree Trimming and
Maintenance Services
Contractor should have at least three (3) similar and separate California municipal tree maintenance contracts which have been successfully completed within the last five (5) years. Each project shall be of comparable size and scope to this project (descriptions of these projects and contact persons must be provided with bid submission).

1. Name of Agency:

Mailing Address:

City of Indio
100 Civic Center Mall, Indio, CA 92201
Contact Person: Jose Vasquez
Email Address: [email protected]
Term of Contract: 2006 - Current Contract Amount: $ 645,000 Contact Phone: 760-218-0947

2. Name of Agency: City of Coachella
Mailing Address: 53462 Enterprise Way, Coachella, CA 92236 Contact Person: Maritza Martinez Contact Phone: 760-501-8111 Email Address: [email protected]
Term of Contract: 2012 - Current Contract Amount: $ 600,000

3. Name of Agency: City of Palm Desert
Mailing Address: 73-510 Fred Waring Dr., Palm Desert, CA 92260 Contact Person: Randy Chavez Contact Phone: 760-346-0611 Email Address: rchavez(a7cityofpalmdesert.org
Term of Contract: 2011 - Current Contract Amount: $ 1,300,000

4. Name of Agency: City of Palm Springs
Mailing Address: 425 N. Civic Center Dr., Palm Springs, CA 92262 Contact Person: Kenneth Kershaw Contact Phone: 760-323-8283 Email Address: kenneth.kershaw(c palmspringsca,gov
Term of Contract: 2018 - Current Contract Amount: $ 800,000

City of Beaumont Request for Proposal Tree Trimming and

BEAUMONT
-CAl iF gH'ti A

LIST OF SUBCONTRACTORS
Maintenance Services
The proposer is required to furnish the following information in accordance with the provisions of Section 4100 to 4113, inclusive, of the Public Contract Code of the State of California.

Legal Name of Subcontractor: _ No Subcontractors to be used.

Mailing Address:

Contact Person: Contact Phone:

Email Address:

License No. DIR Registration No. Percent of Contract:

Specific Description of Subcontract:

Legal Name of Subcontractor:

Mailing Address:

Contact Person: Contact Phone:

Email Address:

License No. DIR Registration No. Percent of Contract: % Specific Description of Subcontract:

Legal Name of Subcontractor:

Mailing Address:

Contact Person: Contact Phone:

Email Address:

License No. DIR Registration No. Percent of Contract:

Specific Description of Subcontract:

Legal Name of Subcontractor:

Mailing Address:

Contact Person: Contact Phone:

Email Address:

License No. DIR Registration No. __'Percent of Contract:

Specific Description of Subcontract:

If Subcontractors will not be used for this contract, please initial here: VA- \

City of Beaumont Request for Proposal
A

BEAUMONT
-C A L I F O !1 Y i A
Tree Trimming and
Maintenance Services

NON -COLLUSION AFFIDAVIT
(Per California Public Contract Code Section 7106)

TO BE EXECUTED BY

BIDDER AND SUBMITTED WITH BID
State of California
County of Orange
Patrick Mahoney
that he or she is
1 r SS.

President
West Coast Arborists, Inc.
, being first duly sworn, deposes and says
(title) of
, (legal name of proposing contractor)
the party making the foregoing bid and that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
04/02/24
Patrick Mahoney, President
31

® Corporate Officer — Title(s): President
❑ Partner — ❑ Limited ❑ General ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Trustee ❑ Guardian or Conservator ❑ Other: ❑ Other:

Signer Is Representing: Signer Is Representing:

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
CIVIL CODE § 1189
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of
Orange
On April 2, 2024 before me,
Date
Amelia Menzel, Notary Public
Here Insert Name and Title of the Officer
personally appeared Patrick Mahoney
Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph is true and correct.
r

AMELIA MENZEL
Notary Pubtic - California
Orange County
Commission # 2446240
My Comm. Expires May 8, 2027
Place Notary Seal Above
WITNESS my h id and offici
Signature

OPTIONAL
Signat e of Notary Public
Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.

Description of Attached Document
Title or Type of Document:

Document Date:

Number of Pages:

Signer(s) Other Than Named Above:

Capacity(ies) Claimed by Signer(s)
Signer's Name: Patrick Mahoney Signer's Name:
❑ Corporate Officer — Title(s):
©2016 National Notary Association • www.NationalNotary.org • 1 -800 -US NOTARY (1-800-876-6827) Item #5907

City of Beaumont Request for Proposal
BEAUMnONy aT
-t Alts

DEPT OF INDUSTRIAL RELATIONS NOTICE
(SENATE BILL 854)
Tree Trimming and
Maintenance Services
Senate Bill 854 was signed into law on June 20, 2014 and established a new public works contractor registration program which collects fees to fund compliance monitoring and enforcement, determines prevailing wage and public works coverage, and hears enforcement appeals.

All contractors and subcontractors intending to bid or perform work on public works projects are required to register, and annually renew, online for the program. This is a Department of Industrial Relations (DIR) fee paid directly to the State of California. As of March 2024, the annual registration fee for public works contractors is $400.00.

Contractors on small projects are exempt from public works registration and electronic certified payroll reporting requirements.

Small Project Exemption;
Contractors who work exclusively on small public work projects are not required to register as a public works contractor or file electronic certified payroll reports for those projects.

However, contractors are still required to maintain certified payroll records on a continuous basis and provide them to the Labor Commissioner's Office upon request.

The small project exemption applies to public works projects that do not exceed:
• $25,000 new construction, alteration, installation, demolition or repair • $15,000 for maintenance
The City is required to fill out a form alerting the DIR of the services you are providing to within five (5) days after Notice of Award. Detailed information is needed to complete this form; therefore, you will be required to provide certain information needed to complete the DIR form.

Proposer's DIR No. 1000000956 Federal ID No. 95-3250682 Proposer is not registered with the DIR, but agrees to immediately register if awarded the contract (initials)
32

City of Beaumont Request for Proposal

BEAUMONT
-. [ A L. F C ti y 1 4

UESTIONNAIRE
Tree Trimming and
Maintenance Services
In accordance with Government Code Section 14310.5, the Proposer shall complete, under penalty of perjury, the following:

NOTE:_This questionnaire constitutes a part of the Proposal and signature on the signature authority portion of this Proposal shall constitute signature of this questionnaire.

1. Has the Proposer, any officer of the Proposer, or any employee of the Proposer who has a proprietary interest in the Proposer, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a Federal, State, or local government project because of a violation of law or a safety regulation? Yes
No X
If answered "Yes," please explain in detail the circumstances surrounding the event:

N/A
33

ROOTED IN:

Safety
Experience
Technology
1111 West Coast Arborists, Inc.

WCAINC.COM • (800) 521-3714
LIC #366764 • DIR #1000000956

COMPANY QUALIFICATIONS
Company Introduction

COMPANY PERSONNEL

CLIENT REFERENCES

SCOPE OF SERVICES

IMPLEMENTATION, QUALITY CONTROL & SAFETY

TECHNOLOGY & INFORMATION MANAGEMENT

EQUIPMENT LIST

WILDLIFE, GREEN WASTE & COMMUNITY
West Coast Arborists, Inc.

Table of Contents
LETTER OF OFFER 3
4 4
6 11
14 17
24 27
29 Setting the Gold Standard

2 Tree Care Professionals Serving Communities Who Care About Trees www.WCAINC.com April 2, 2024
City of Beaumont
Attn: Doug Story, Director of Community Services
550 E. 6th Street
Beaumont, CA 92223
RE: RFP - Tree Trimming and Tree Maintenance Services
Due: Friday, April 5, 2024 at 11:OOAM
To whom it may concern;
Thank you for allowing West Coast Arborists, Inc. (WCA) the opportunity to submit a proposal for tree maintenance services for the City of Beaumont. WCA is a family -owned and operated company employing over 1,200 full-time employees providing various tasks to achieve one goal: serving communities who care about trees. We have reviewed, understand, and agree to the terms and conditions described in this RFP. We also hereby acknowledge that we meet the minimum requirements and responded to each of these requirements to the best of our ability.

WCA's corporate values include listening to customers and employees to help improve services offered. By establishing clear goals and expectations for the organization, supporting its diverse teams, and exchanging frequent feedback from customers and employees, we are able to provide 'gold standard' tree care services.

WCA's top management team has created a culture where employees become accountable for actions and results. Our Tree Care Industry Association (TCIA) company -wide accreditation is evidence of the commitment WCA has to our safety and training programs, customer satisfaction and our capacity to maintain industry standards.

WCA has a 51 -year track record of working for more than 350 California and Arizona municipalities as well as other various agencies. Our company has been in business since 1972 and is licensed by the California State Contractors License Board under license #366764. We have held this license in good standing since 1978. The license specializes in Class C61 (Tree Service), Class C27 (Landscaping), Class C49 (Tree and Palm), and Class C31 (Traffic Control). We currently employ over 95 Certified Arborists and over 155 Certified Tree workers, as recognized by the International Society of Arboriculture. WCA is also registered with the Department of Industrial Relations (DIR) for Public Works projects, our registration number is 1000000956. All work will be performed in-house; no subcontractors will be used.

Our employees will operate from our Indio Office located at 43712 Jackson St, Indio, CA 92201. For questions related to this proposal and who has the authority to negotiate/present please contact Victor Gonzalez, V.P.

Business Development, at (714) 991-1900 or at [email protected]. Isaac Garza, Area Manager, will be assigned to this project should WCA be awarded a contract. He can be reached at (714) 396-9544 or [email protected].

Sincerely,
Patrick ahoney, Presid= t
West Coast Arborists, Inc.
2200 E. Via Burton Street • Anaheim, CA ''.2.306 • 714.901 900 • 800.521.3714 • Fax 714.956.3745

West Coast ILtwrists, inc.

COMPANY INFORMATION
President: Patrick Mahoney
Organization Type: Corporation
Established: 1972
Federal Tax ID: 95-3250682
DIR Registration: 1000000956
Members of Laborers' Union:

LiUNA!
SAM Entity ID: CFJMVMJ9NSD1
Website: wcainc.com

CORPORATE OFFICE
2200 E. Via Burton St.

Anaheim, CA 92806

REGIONAL OFFICES
Escondido, CA
Fresno, CA
Indio, CA
Ontario, CA
Phoenix, AZ
Riverside, CA
Sacramento, CA
San Diego, CA
San Jose, CA
San Francisco, CA
Santa Clarita, CA
Stockton, CA
Ventura, CA

CONTRACT ADMINISTRATION
Victor Gonzalez, Vice President
Corporate Office
Phone (714) 991-1900
Fax (714) 956-3745
Email: [email protected]

FIELD MANAGEMENT
Isaac Garza, Area Manager
2200 E. Via Burton
Anaheim, CA 92806
Phone (714) 991-1900
Fax (714) 956-3745
Email: [email protected]
EMERGENCY RESPONSE 24/7
1 -800 -LIMB -DOWN
Setting the Gold Standard
95+ ISA

COMPANY QUALIFICATIONS
Company Introduction
WEST COAST ARBORISTS, INC. (WCA)
is a family -owned and operated union company employing over 1,200 full-time employees providing tree maintenance and management services. We are proudly serving over 350
municipalities and public agencies. We provide superior and safe tree care operations seven days a week, 24 hours a day
throughout California and Arizona.

OUR VISION
As a corporate citizen, WCA's responsibility and accountability are to the communities where we do business. We hold ourselves to the highest standards of ethical conduct and environmental responsibility, communicating openly with our customers and the communities in which we work. It is our goal and vision to lead the industry in state-of-the-art urban tree care and management services.
100% CUSTOMER SATISFACTION
Customer satisfaction is our top priority. We guarantee your complete satisfaction with every facet of our services. Our dedication to customer service has earned WCA a reputation unrivaled in the industry for dependability, integrity, quality and courtesy. We authorize our employees to do whatever is necessary to achieve the highest quality results. We know that high quality work saves our customer's valuable time and is far more cost effective if we do our work properly the first time. We are committed to courteous and prompt customer service to fully resolve any issue.
50 Years Experience
Certified Arborists (Similar Size & Scope)
Accredited by TCIA
9 1,200+ Qualified
Employees
Local Office & Yard 1600+ Pieces of
(Indio) Equipment (Owned)

West Coast Arborists, Inc.

Corporate Capabilities
West Coast Arborists, Inc., is committed to successfully completing each project in accordance with the specifications, budget, schedule and with the highest quality of service. Our customers' satisfaction is a direct result of our means to carry out each project. Listed below are some of our corporate capabilities, which not only provide a sense of comfort and confidence to our customers, but also assure them of our continuous ability to carry out the duties of managing their urban forest.
• In business continuously and actively since 1972
• Contractor's License C61 /D49, C49,
C27, C31, C21, A & B
• Over $8,500,000 line of credit available
• Annual financial audits available upon request
• Bonded by ARCH, an A+ rated company
• 1,200+ employees
• 350+ contracts with public agencies
• 95+ Certified Arborists
• 155+ Certified Tree Workers
• Drug -free workplace
• 14,000 sq. ft. company -owned
Headquarters (Anaheim)
• Department of Agriculture Nursery license
• Avg. 712,000 trees pruned annually over past 3 years
• Avg. 46,000 trees removed annually over past 3 years
Active Memberships:

Tree Care Industry Association (TCIA)
International Society of Arboriculture (ISA)
League of California Cities (LCC)
California Parks & Recreation Society (CPRS)
Association of California Cities 1
-Orange County (ACCOC)
Maintenance Superintendents Association (MSA)
California Landscape Contractors Association (CLCA)
Street Tree Seminar (STS)
California Urban Forest Council (CaUFC)
American Public Works Association (APWA)
• Avg. 20,000 trees planted annually over past 3 years
• Avg. 250,000 trees inventoried annually over past 3 years • Fully insured with insurance up to $25 million
• Federal Tax ID #95-3250682, current on all taxes and
fillings with state and federal government
• Sales volume over $190 million annually
• Fleet of approximately 1,600 pieces of equipment

CONTRACTORS
dCa STATE LICENSE BOARD
N ber 366764

ACTIVE LICENSE
Entity CORP
eDn4 e� Pl... WEST COAST ARBORISTS INC
c1n89dic21i6n(B) C61/D49 C27 A C21 B C31 C49
Expir19inn Date 12/31/24
Setting the Gold Standard
www.cslb.ca.gov ' Limas
155VEP, Jmary01.2026
EXPIRES: De,.1111r 31.2025
M
WEST COAST AMORISTS. INC. „v
2200E VIA E0RTOBIST
ANAHEIM, CA 92996

CALIFORNIA DEPARTMENT OF PESTICIDE REGULATION
10911 STREET
SACRA MEATO, CMAY011211 A 958M
Prat Control Business - Maio

LICENSE
N.ICEISE 270 14575
swN.rl i.an 6reka aa.etteiffeise prnsme.
iWESTCOABrARE0RIS1S.MC
; .7ffffE VIA BURTON Sr

1. ANAHEIM. CA 92906
•
POST TBR 1 a-ead.vc.6uAnL MICA
1195 nce.se nvdrnwos uzi.E...V.-vaIA,:GE gOWNEAA50e MOM. NE1V MEN. 1 giant et Cal to n1E
Department of Industrial Relations
Contractor Information
Ee9a1 reeky Name
WESTCOASI AR3081016,1112.
legal Duffy type
Cap:,ation
St*
Active
Registration tkanl a
tt2300 I18
Pr 1tea neUsibe date
01,91{11
Real1aemeapratbn date
06/70124
0148149 Athletes
2280 E. VA 8077701/ ANAHEIM 92806 CA United States at Amertca PysicalAddras
22C0E. VIARUR103e AelWE1M 92906 CA United States ofAmnaa Dna9 Adam,
vganmea0arunts=
Dade Nase/DEA
License NNumbn, 61
C513:36E:64
281366764
Registration History
Effective Date Eepilauan Dale

63.29716 06/30/13
06/9`717 06/30111
06,09/16 06139/11
06/26/15 069074
06:19.14 Ctinip76
1',•91/19 03130//22
9741/22 06130!_4

West Coast Arborlsts, Inc.

COMPA[ tY PERSONNEL
Introduction
West Coast Arborist's (WCA) is a company comprised of a management team and a safety committee. Staff members have diverse educational backgrounds including accounting, business administration, engineering, and forestry.

Staff members have diverse
educational backgrounds
including accounting,
business administration,
engineering, and forestry.

Work Force
WCA actively maintains ongoing processes to assure that only qualified and competent staff provides safe and quality tree maintenance services. These skilled employees can only be achieved through both training and work experience. We believe that essential experience should always be obtained through qualified supervision; this includes both basic and extended skills. WCA makes every attempt to ensure that this is undertaken before performing work, leading a crew, or career advancement. The work performed on this contract is routine, recurring and usual. The work includes watering, trimming, pruning, planting, removal and replacement of trees and plants, and servicing of irrigation. The rates included in the Cost Proposal are based on the current prevailing wage determination for "Tree Maintenance (Laborer)." Certifica?ion
WCA encourages its employees to get certified through the International Society of Arboriculture, in an effort to raise the standard of professional tree care companies. This standard exemplifies our company's commitment to providing customers with competent, knowledgeable certified workers. WCA employs a large number of ISA Certified Arborists and ISA Certified Tree Workers.

Crew Evaluation
WCA employees are evaluated through an internal mechanism supervised by our Management Team. Each employee performs their duties according to a criteria -based job description that reflects safety, quality workmanship, productivity, appropriateness of care, problem solving and customer service. A performance appraisal is conducted for each employee upon completion of the probationary period and at least annually thereafter. Each worker is also required to complete a competency assessment and orientation upon hire and annually thereafter in selected areas to assure that ongoing requirements are met and opportunities for improvement are identified.

Setting the Gold Standard

Project Team Structure
West Coast Artrorists, Inc.

Meet the Team: Project Team
Regional
AP's
ilkOfteVerr
Area
Supervisor
Custarrme!
Service Rep
MIKE PALAT Regional Manager/V.P.

Mr. Palat has been with WCA since 2003. He brought several years' experience in both utility and urban forestry working with ArcView and GPS as well as field experience. As a Regional Manager, he is responsible for field operations and oversees Area Managers in Southern California & Arizona.

Mr. Palat has over 20 years in the tree care industry and is the current Chairman of the San Diego Regional Urban Forests Council. As an ISA Board Certified Master Arborist, Mike has extensive knowledge and experience in the science, practice, and management of the urban forest as it relates to the arboriculture industry. This credential includes completing continued education units (CEUs) each year.
• ISA Board Certified Master Arborst #WE -6541 BUM
• B.S. Parks & Recreation Management, minor in Environmental Science • ISA Tree Risk Assessment Qualified
• TCIA Certified Treecare Safety Professional (CTSP) #302 • Certified Wildlife Protector #575
ISAAC GARZA Area Manager
Isaac has over 15 years' experience in the arboriculture industry. He started in the municipal sector and joined WCA in 2019 to manage our Desert Cities region. As an Area Manager Isaac manages crews in the field. Ensures company work and safety policies are being followed. Provides guidance to Supervisors in completing safety and crew evaluations. Maintains contact and communications with City Inspectors or assigned representatives to schedule and plan work. Accounts for all crew paperwork and assists in any billing concerns or issues. • ISA Certified Arborist #WE -8689a
• ISA Tree Risk Assessment Qualified
• TCIA Certified Treecare Safety Professional (CTSP) #3312 • TCIA Electrical Hazard Awareness Program
GABRIEL RUIZ Project Supervisor
As Site Supervisor, Gabriel is a full-time employee and speaks fluent English. Gabriel started his career with WCA in 2012 and has a broad knowledge of arboriculture and tree maintenance for municipalities. He is responsible for reviewing the day's activities, assisting the Area Manager in scheduling, and ensuring proper safety procedures are being followed. As Supervisor, he will communicate with City officials and other interested parties on a daily basis. Report and resolve malfunctions, damage, or industrial injury. He also assists in employee training programs, maintaining records, and filing daily reports and receipts.
• ISA Certified Tree Worker Climber #WE -1 1568T
• WCA Qualified Arborist
etting the Gold Standard
7

West Coast Arborlsts, Inc.

Meet the Team: Support Staff
ANDREW PINEDA GIS Manager
Andrew Pineda has been with WCA since 2018. As WCA's GIS Manager, he works on a wide range of projects including tree inventories scope and collection, iTree analysis, tree canopy assessments, tree planting prioritization, ArborAccess training, grant funded tree planting projects, and much more. He was worked with tree inventories of all sizes from small campus inventories with less than 5,000 trees to large California cities with over 140,000 trees. He has in-depth knowledge and understanding of tree inventories, urban forestry best practices, and spatial data and works closely with office and field personnel to ensure tree inventories, reports, and analysis exceed customer expectations.
• ISA Certified Arborist #WE -12738A
• FAA UAS Part 107 Remote Pilot
• M.S. Geographic Information Science (GIS), CSU Long Beach • B.A. Environmental Science, Boston University
TIM CROTHERS Plant Health Care Manager
Mr. Crothers has over 20 years of experience working in the horticulture industry. He started working at WCA in 2012 as a supervisor. He was quickly promoted to Area Manager, a role that required him to produce reports as a Certified Arborist as well as train staff and clients in proper tree care, inventory management, landscape design and plant identification. In his role as Plant Health Care Manager, Mr. Crothers supervises arborist services staff and plant health care operations throughout California and Arizona. He oversees the creation of Urban Forestry Master Plans (UFMPs) and is a Registered Consulting Arborist by the American Society of Consulting Arborists. • ISA Board Certified Master Arborist #WE-7655BUM
• B.S. Environmental Horticultureal Science
• ASCA Registered Consulting Arborist #721
• CA Dept. Pesticide Regulation QAL #145321 B, D
• ISA Tree Risk Assessment
• Qualified & TLC Wildlife Aware
ESTELA GARCIA Customer Service Rep. (CSR)
As the CSR (Customer Service Representative), Estela is responsible for providing support to the Area Manager, Site Supervisors, and field crews. She will act as a liaison between WCA and its clients as well as the general public. Estela is responsible for responding to customer service inquires and facilitating contracting functions, such as: generating work orders, mapping, underground service alert, data entry, quality control, list preparation, billing inquiries, and public relations. 8 Setting the Gold Standard

West Coast Arborists, Inc.

Executive Staff
From marketing, contract administration, field and fleet management, to information technology, our Executive Staff is involved in the day-to-day operations supporting each Project Team and customer to ensure the highest quality of tree care is being achieved in the industry.

Patrick Mahoney
Richard Mahoney Rose Epperson
Andrew Trotter
President
Secretary
Treasurer
V.P. - Field Operations
Chris Crippen
Victor Gonzalez
Debbie DePasquale Ernesto Macias
V.P. — I.T.

V.P. - Business V.P. - Internal Operations V.P. - Risk Management Development
Nick Alago
Michael Palat
Jason Pinegar
V.P. - SoCal Region
Setting the Gold Standard
V.P. - SoCaI Region V.P. - NorCal Region

CONFIDENCE
West Coast Arborists, Inc.

Witt Aaamaaumumaima
RW1'44'aiauWal' •
aaaa saiiiatita
1,200+
tpaiammaitut Employees
uuautitauuaaa,
A..a.........t..t
•aaaaaiaaaaaaaa iii
iiuuituuiuuuaaaai us a aia a a a aiia asas
a a a a a a a a a a a
aaaaaafauuatasaaaaaaiuua
f�CREOfTEt
13 offices with prestigious
Tree Care Industry Association
(TCIA) accreditation
ISA Tree Risk
Assessment
Qualified
WCA Certified
Utility Line
Clearance Workers
ISA Certified
Utlity
Specialists
asc2
w4lr & LiUNA!
WCA has forged a successful partnership with the Laborer's International Union of North America.

HIGHER

STANDARDS
TCIA Certified
Treecare Safety
Professionals
RCA
American Society of Arboriculture Registered Consulting Arborists Wildlife Protection
WCA's VP of Field Operations is a key
contributor in identifying and
developing the first ever Best
Management Practices guidelines for
Tree Care for Birds and Other Wildlife,
BMP Training
Wildlife Aware
Trained/Certified
by WTI
0 On -Staff
Biologist
Setting the Gold Standard
ISA Municipal
Information
Technology
Specialists
Fleet
Mechanics
NCCCO
Certified
Crane
Operators

EXEMPLARY

TRAINING
Nursery in
Specialists Placentia &
Dedicated
Manager

SUPERIOR

EMPLOYEES
3 ASCA Consulting Arborists
Tim Crothers RCA *721
Kelley Gilleran RCA *668
Leo Tuchman RCA *771
Unique Capabilities
Plant Health Care
WCA has developed an exemplary Plant Health
Care Program that goes beyond standard chemical
applications. We maintain in-house State Certified
qualified pest applicators.

California Department of
Pesticide Regulation (DPR)
WCA has 1 Advisor (PCA) and 10 Applicators (QAL)
on staff.
10

West Coast Arborists, Inc.

CLIENT REFERENCES
West Coast Arborists understands the challenge that many cities face to reduce the cost of tree maintenance services, while increasing the level of performance. Utilizing our services as a valuable, cost-effective resource, cities are able to provide better services to their community.

These contracts cover a range of services from providing emergency response to maintaining the Agency's entire urban forest.

CITY OF INDIO SINCE 2006
LNDIO
WCA currently maintains the City's landscape maintenance districts consisting of over 10,000 street trees. These trees are maintained on an annual 3-5 year maintenance cycle.

All palm tree species are trimmed annually and removals are based on an as needed basis. WCA is a supporter and participant in the City's annual Arbor Day celebration.

Contact: Jose Vasquez, Parks & Facilities Manager
100 Civic Center Mall, Indio, CA 92201 - (760) 218-0947 - [email protected] ANNUAL BUDGET: $645,000
CITY OF COACHELLA SINCE 2012
WCA has partnered with the City of Coachella to provide tree trimming and maintenance services citywide and in the landscape maintenance districts. The palm trees throughout the coachella valley requires specific maintenance including sterilized equipment and special care when handling the various palm types. In addition to providing tree planting and removal services, WCA recently partnered with the City for the AMPlifying the Urban Forest project which included planting trees from a CalFire grant that the City received.

Contact: Maritza Martinez, Public Works Director
53462 Enterprise Way, Coachella, CA 92236 - (760) 501-8111 - [email protected] ANNUAL BUDGET: $600,000
CITY OF PALM DESERT SINCE 2011
WCA provides arboricultural services for the City of Palm Desert which includes palm pruning during May through July and hardwood tree pruning for the City and Housing Authority trees during the spring and/or fall season. WCA also provides tree pruning at the Desert Willlow Golf Course.

Contact: Randy Chavez, Landscape Supervisor - Public Works 73-510 Fred Waring Dr., Palm Desert, CA 92260 - (760) 346-0611 - ohavez@cityof:_ +.orr
ANNUAL BUDGET: $1,300,000
CITY OF PALM SPRINGS SINCE 2018
WCA provides citywide tree maintenance services for the City of Palm Springs including tree pruning, removal, palm pruning, tree watering, tree replacement and emergency response services as -needed.

Contact: Kenneth Kershaw, Parks Maintenance Supervisor
425 N. Civic Center Dr., Palm Springs, CA 92262 - (760) 323-8283 - kenneth.kershaw@r almspringsca.gov
ANNUAL BUDGET: $800,000
Setting the Gold Standard

West Coast Arborists, Inc.

EXPERIENCE: CURRENT CALIFORNIA CITIES/COUNTIES UNDER CONTRACT WITH WCA

CITY OF AGOURA HILLS

CITY OF ALAMEDA

CITY OF ALHAMBRA

CITY OF ANAHEIM

CITY OF ARCADIA

CITY OF ARTESIA

CITY OF AZUSA

CITY OF BALDWIN PARK

CITY OF BEAUMONT

CITY OF BELL

CITY OF BELL GARDENS

CITY OF BELLFLOWER

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF

CITY OF DIAMOND BAR

CITY OF DUARTE

CITY OF EL CAJON

CITY OF EL CENTRO

CITY OF EL SEGUNDO

CITY OF ENCINITAS

CITY OF ESCONDIDO

CITY OF FILLMORE

BERKELEY

BEVERLY HILLS

BRADBURY

BRAWLEY
BREA

BUENA PARK

BURLINGAME

CAMARILLO

CA R LSBA D

CA RM EL -BY -THE -SEA

CARPINTERIA
CARSON
CERES
CHINO

CHINO HILLS

CHOWCHILLA

CHULA VISTA

CITRUS HEIGHTS

CLAREMONT

COACHELLA
COLTON

COMMERCE

CONCORD
CORONA

CORONA DO

COSTA MESA
COVINA
CUDAHY

CULVER CITY

CUPERTINO

DANA POINT
DAVIS

DEL MAR

CITY OF FOLSOM

CITY OF FONTANA

CITY OF FREMONT

CITY OF FRESNO

CITY OF FULLERTON

CITY OF GARDEN GROVE

CITY OF GILROY

CITY OF GLENDALE

CITY OF GLENDORA

CITY OF GOLETA

CITY OF GRAND TERRACE

CITY OF HALF MOON BAY

CITY OF HAWAIIAN GARDENS

CITY OF HIGHLAND

CITY OF HOLLISTER

CITY OF HUNTINGTON BEACH

CITY OF IMPERIAL BEACH

CITY OF INDIO

CITY OF INDUSTRY

CITY OF INGLEWOOD

CITY OF IRWINDALE

CITY OF JURUPA VALLEY

CITY OF LA CANADA

CITY OF LA HABRA

CITY OF LA MESA

CITY OF LA MIRADA

CITY OF LA PALMA

CITY OF LA PUENTE

CITY OF LA VERNE

CITY OF LAGUNA BEACH

CITY OF LAGUNA HILLS

CITY OF LAKE ELSINORE

CITY OF LAKE FOREST

CITY OF LAKEWOOD

CITY OF LATHROP
CITY OF LEMON. GROVE

CITY OF LINCOLN

CITY OF LIVERMORE

CITY OF LODI

CITY OF LOMA LINDA

CITY OF LOMPOC

CITY OF LONG BEACH

CITY OF LOS ALAMITOS

CITY OF LOS ALTOS

CITY OF LOS ANGELES

CITY OF MADERA

CITY OF MANHATTAN BEACH

CITY OF MENIFEE

CITY OF MENLO PARK

CITY OF MILPITAS

CITY OF MISSION VIEJO

CITY OF MONROVIA

CITY OF MONTCLAIR
Setting the Gold Standard

CITY OF MONTEBELLO

CITY OF MONTEREY

CITY OF MONTEREY PARK

CITY OF MOORPARK

CITY OF MORENO VALLEY

CITY OF MORGAN HILL

CITY OF MOUNTAIN VIEW

CITY OF MURRIETA

CITY OF NATIONAL CITY

CITY OF NEWARK

CITY OF NEWPORT BEACH

CITY OF NORCO

CITY OF NORWALK

CITY OF OAKLEY

CITY OF OCEANSIDE

CITY OF ONTARIO

CITY OF ORANGE

CITY OF OXNARD

CITY OF PALM DESERT

CITY OF PALM SPRINGS

CITY OF PALO ALTO

CITY OF PARAMOUNT

CITY OF PERRIS

CITY OF PICO RIVERA

CITY OF PLACENTIA

CITY OF PLEASANTON

CITY OF POMONA

CITY OF POWAY

CITY OF RANCHO CORDOVA

CITY OF RANCHO

CUCAMONGA

CITY OF RPV

CITY OF REDLANDS

CITY OF REDONDO BEACH

CITY OF RIALTO

CITY OF RIVERSIDE

CITY OF ROSEMEAD

CITY OF ROSEVILLE

CITY OF SACRAMENTO

CITY OF SAN BERNARDINO

CITY OF SAN BRUNO

CITY OF SAN CARLOS

CITY OF SAN CLEMENTE

CITY OF SAN DIEGO

CITY OF SAN DIMAS

CITY OF SAN FERNANDO

CITY OF SAN JACINTO

CITY OF SAN JUAN CAP

CITY OF SAN LEANDRO

CITY OF SAN MARCOS

CITY OF SAN RAMON

CITY OF SANTA ANA

CITY OF SANTA BARBARA

CITY OF SANTA CLARA

CITY OF SANTA CLARITA

CITY OF SANTA FE SPRINGS

CITY OF SANTA MARIA

CITY OF SANTEE

CITY OF SIERRA MADRE

CITY OF SIGNAL HILL

CITY OF SOLANA BEACH

CITY OF SOUTH PASADENA

CITY OF SOUTH SF

CITY OF STOCKTON

CITY OF SUNNYVALE

CITY OF TEMPLE CITY

CITY OF THOUSAND OAKS

CITY OF TORRANCE

CITY OF TRACY

CITY OF TULARE

CITY OF TUSTIN

CITY OF UPLAND

CITY OF VENTURA

CITY OF VERNON

CITY OF VICTORVILLE

CITY OF VISALIA

CITY OF VISTA

CITY OF WALNUT

CITY OF WALNUT CREEK

CITY OF WEST COVINA

CITY OF WEST HOLLYWOOD

CITY OF WEST SACRAMENTO

CITY OF WHITTIER

CITY OF WOODLAND

CITY OF YORBA LINDA

COUNTY OF ALAMEDA

COUNTY OF COLUSA

COUNTY OF CONTRA COSTA

COUNTY OF EL DORADO

COUNTY OF FRESNO

COUNTY OF LOS ANGELES

COUNTY OF MONTEREY

COUNTY OF NAPA

COUNTY OF ORANGE

COUNTY OF PLACER

COUNTY OF RIVERSIDE

COUNTY OF SAN BERNARDINO

COUNTY OF SAN DIEGO

COUNTY OF SAN JOAQUIN

COUNTY OF SAN MATEO

COUNTY OF TULARE

COUNTY OF VENTURA

COUNTY OF YOLO

MOUNTAIN HOUSE CSD

ROSSMOORE CSD

TOWN OF ATHERTON
12 West Coast Arborists, Inc.

FIRM EXPERIENCE
Listed below are current contracts valued over $2,000,000 annually.

Customer
Duration Annual Contract Amount
County of Los Angeles
City & County of San Francisco
City of Riverside
City of Long Beach
City of Fresno
Riverside Public Utilities
City of Anaheim/Anaheim Utilities
City of Corona
City of Industry
County of Orange - Parks
City of Sacramento Parks
City of San Diego
City of Ontario
City of Sacramento
Since 2015
Since 2017
Since 2018
Since 2016
Since 2001
Since 1997
Since 2007
$14,800,000
$6,200,000
$4,400,000
$3,400,000
$3,400,000
$3,400,000
$3,300,000
$3,000,000
$3,000,000
$3,000,000
$2,800,000
$2, 700,000
$2,700,000
$2,500,000
$2,500,000
$2,500,000
$2,400,000
$2,300,000
$2,300,000
$2,000,000
City of Glendale
Glendale Water & Power
City of Santa Clarita
City of Beverly Hills
City of Fullerton
City of Santa Ana
Setting the Gold Standard
Since 2010
Since 2020
Since 2014
Since 2016
Since 2015
Since 1998
Since 2015
Since 2015
Since 2015
Since 2008
Since 2000
Since 1998
Since 2015

West Coast Arborists, Inc.

SCOPE OF SERVICES
Grid Tree Pruning
Grid tree pruning is based on pruning in pre -designed districts, or grids on a set cycle and in its entirety. This includes pruning all trees (small, medium and large -sized.) Pruning will include structural pruning, crown raising, and slight crown cleaning in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and shall have no more than 15% of the live foliage removed at a given time.

Special Request Tree Pruning
Special Request Tree Pruning includes tree maintenance services on designated tree(s) as ordered by the City's Arborist or designee. This category of pruning may include structural pruning, crown raising, crown cleaning and/or pruning to restore the crown. Whichever work type is ordered by the City, pruning will be performed in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards and the Best Management Practice, Tree Pruning Guidelines. Trees that are identified for a Special Request Tree Prune shall have approximately 25% of the live foliage removed at a given time.

Pruning to reduce the tree's crown (or Crown Reduction Pruning) may be performed when conditions within the crown of a hardwood tree are such that the overall canopy mass and excessive wood weight needs to be reduced. This type of prune is performed when the City's primary objective is to maintain or improve tree health and structure and will be charged at the Crew Rental rate as agreed upon by the City and WCA.

Line Clearance
Trees that interfere or have the possibility of interfering with utility lines will be trimmed in a manner to achieve the required clearances as specified and in accordance with the California Public Utilities Commission. It is our goal to protect the current health and condition of the tree and to maintain its symmetry and direct growth away from the utility lines.

Young Tree Mri ntenance (Optional)
Proper pruning and care during the early stages of the tree's life will save money in the future, and create a safer, more beautiful, healthy, easy -to -maintain tree. We believe that tree care that is performed early will affect its shape, strength and life span. Our specialized small tree care team consists of certified personnel trained to perform the following under the hourly rate:
• Selective structural pruning
• Removal of dead, interfering, split and/or broken limbs • Pre -conditioning the water retention basin built around the tree • Staking or re -staking
• Adjusting tree ties
• Adjusting trunk protectors
• Weed abatement
14 Setting the Gold Standard

West Coast Arborists, Inc.

Root Pruning
We strongly recommend against any root pruning, however, should the City elect to proceed, we recommend that it be done no closer than 3 times the diameter of the trunk. Roots will be pruned to a depth of approximately 12 inches by cleanly slicing through the roots, so as not to tear or vibrate the root causing damage to the tree. The excavated area will be backfilled with native soil and debris will be hauled away. This is performed under the hourly rate.

Tree and Stump Removal Operations
With a minimum of 48 hours advanced notice, WCA will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. The removal process consists of lowering limbs delicately onto the ground to prevent any hardscape damage.

Immediately following the removal, the stump will be ground down, if ordered to do so and with proper USA notification. Our standard stump grinder is the Vermeer SC802. This stump grinder is ideal for any size job and can be used to grade large stumps. We also use the Dosko SC69 stump grinders. These are intended to remove tree stumps and exposed root systems close to ground level. Tree removal and stump removal are to be charged separately in accordance with the contract.

Tree Planting
We can replace trees that have been removed and plant new trees in accordance with the City's specifications. We are prepared financially and logistically to acquire and purchase selected tree species for tree planting. At a minimum of 48 hours in advance we will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. A well -trained planting team will perform the soil preparation and installation of the tree.

Tree Watering
Tree watering will be performed by a full-time, WCA team member on various routes, when requested by the Agency. This team will also be responsible for reporting special care needs to the small tree care team. This could include reporting weeds, soil that has settled, and/or staking and tying needs.

Emergency Response
We are prepared for emergency calls 24 hours a day, 7 days a week, including holidays. The toll free number is 866 -LIMB -DOWN (866-546-2369). This number will be provided to the Agency, Police Department and/or Fire Department. Our emergency response team will do what is necessary to render the hazardous tree or tree -related condition safe until the following workday.

Setting the Gold Standard

West Coast Arborists, Inc.

Crew Rental
Due to our vast amount of resources, including our specialty equipment and qualified personnel we are able to extend our commitment to our customers by providing various miscellaneous services outside of the most common tree maintenance services:
• Misc. use of aerial towers and cranes (including equipment rental) • Crown reduction
• Crown restoration
Arborist Reports
We have full-time Certified Arborists on staff that can prepare detailed arborist reports, tree evaluations and site inspections based on your specific needs. Reporting can be generated for one tree or an entire selection and is handled on a case -by -case basis.

WCA provides the technology,
management, and civic experience
that makes it the preferred tree
management partner across the West.

Plant Health Care
Tim Crothers, Plant Health Care Manager
ISA Board Certified Master Arborist WE -7655 BUM
DPR Qualified Pest Control Applicator # 145321, QAL Category B & D Our PHC program managed by Tim goes beyond standard chemical applications. We have developed an efficient Integrated Pest Management Program (IPM) that requires diagnosis before treatment. WCA is staffed with licensed applicators and advisors that are environmentally conscious as well as compliant with the California Department of Pesticide Regulation. This service allows us to provide you with:
• Proper diagnosis based on on -site inspection with laboratory testing when necessary • Proactive and preventative recommendations that reduce the amount of potential pest and disease issues
• Follow-up evaluations to ensure that the recommended treatments result in a healthy and balanced urban forest
Setting the Gold Standard
16

West Coast Arborists, Inc.

IMPLEMENTATION, QUALITY CO
Implementation Plan
To ensure the quality of work and the level of service
expected, WCA abides by a well-defined quality control
plan that incorporates the following:
• Certified personnel
• Safety
• Pruning specifications and guidelines
• Sound equipment
• Public relations
• Proper traffic control
• State-of-the-art communication systems
Area Manager: Isaac Garza
ISA Certification #: WE -8689A
TCIA CTSP #3312
ISA Tree Risk Assessment Qualified

TROL & SAFETY
Special shifts including
weekends and evenings
can be arranged in
accordance with the
Agency's specifications.

The project Area Manager will be the central point of contact and will work cooperatively with Agency staff, local residents and business owners, etc. The Area Manger will provide overall field supervision and crew management.

Daily Management
Daily management will consist of, but not be limited to:
• Email notification complete with location, crew, equipment type, and work description • Supervise crew personnel to insure proper pruning standards are followed in a safe manner • Traffic control setup and maintenance of work zone
• Ensure work area is left free of debris at the end of shift • Maintain record of work completed each day
• Maintain good public relations at all times
• Provide immediate notification to Agency Inspector upon damage of personal property including a plan for corrective measures to take place within 48 hours Weekly Management
• Weekly management will consist of, but is not limited to:
• Weekly inspection of work completed
• Meet with the Agency to review work schedule and progress • Insure standards of pruning are performed in accordance with Agency specifications • Maintain open communication
Setting the Gold Standard
17

West Coast Arborists, Inc.

Scheduling of Work
The Area Manager is responsible for scheduling work which shall conform to the Agency's schedule of performance. We recommend equal distribution of work throughout the course of the fiscal year. Notifications will be provided to residents prior to the start of pruning operations in said area. All work will be performed in a cooperative manner as to cause the least amount of interference or inconvenience.

Public Notification
Upon Agency staff approval, WCA will post a door hanger notice prior to commencement of grid pruning (within 24-48 hours). After tree plantings, door hangers will be provided to residents instructing them on the proper care for their newly planted tree. For more comprehensive outreach we can also submit a press release for special projects or routine maintenance. The Agency may modify the procedures and materials to which we notify residents.

Communication Systems
Our use of modern and reliable communication systems affect our daily job performance by increasing our efficiency. Management and Field Personnel utilize smart phones as both navigational and communication devices in the field. Smart phones have proven to be a convenient method to input data as related to tree inventories, daily work records, timesheets, photos, and billing information; eliminating the need to handwrite data and improving customer service by minimizing response time.

Permits and Licensing
WCA will procure a City Business License as necessary, and any "no -fee" permits prior to commencement of work. Permits (i.e., encroachment, traffic control, etc.) requiring fees will be charged back to the Agency.

Right -of -Way
All work will be performed in the public right-of-way. Employees will not utilize private property for eating, breaks or any other reason or use water or electricity from such property without prior written permission of owner.

Coopers^ i 1
WCA will give right to operate within the project to the Agency workers and/other contractors, utility companies, street sweepers, and others as needed in a cooperative effort to minimize interference in daily operations.

Project Site Maintenance
Work site will be left free of debris at the end of each workday. We will not discharge smoke, dust, or any other air containments in quantities that violate the regulations of any legally constituted authority.

Setting the Gold Standard

West Coast Arborists, Inc.

Workflow Timelines

GRID PRUNING FLOWCHART
Work request received
from Customer
CSR creates a work order &
gives to Area Manager
(Within 30 -day Completion)
Area Manager schedules the
work & informs the Agency
Foreman posts
public notices
l EMOVf L PLOVJ C'
Customer marks trees for
USA & notifies resident
Crew performs work
Work request
received from Customer
Foreman completes
work order & Inventory;
then submits to office
Work order is given
to the Foreman
CSR closes work order;
Ming Department
prepares invoice
(Within 15 -day Completion)
CSR creates work order &
contacts USA 48 hours in
advance of work
Area Manager schedules
work, informs the Agency &
gives work order to Foreman

PLANTING FLOWCHART
Work request received
from Customer
Crew performs work
CSR prepares work
order & orders tree(s) from
Nursery Manager
Foreman completes work
order i Inventory;
then submits to office
Work order is given
to the Area Manager
CSR closes work order,
Billing Department
prepares Involci
(Within 15 -day Completion)
CSR gives work order to
Areo Manager Se schedule
work b Intorm the Agency
Crew performs work
& hangs tree care
door hanger
Foreman completes
work order & inventory;
then turns In

EMERGENCY FLOWCHART
Emergency request received
from Customer
Crew sends notification &
photos to Agency it Supervisor
that work is complete
On -Call Supervisor
dispatches Emergency Crew
If applicable, crew
retum to site next day to
complete work

PLANT HEALTH CARE FLOWCHART
Work request received
from Customer
CSR creates a work order &
gives to Area Manager
CSR closes work order,
Billing Department
prepares invoice
Work order Is given
to the Foreman
8fling Dep arRment
processes 1
p■epaef 3nro4Ce
(Within 1-3 hour Response / 24 -hour Completion)
Supervisor creates
work order & sends
to Foreman
Foreman completes
work order & Inventory:
then turns In
Area Manager schedules the
work & informs the City
PHC Advisor/Applicator posts
public notices
(as needed)
Setting the Gold Standard
PHC Advisor/Applicator
performs work
Crew performs necessary
work to ensure safety
CSR closers work order.

Billing Department
prepares lnvolce
Work order Is given to the
PHC Advisor/Applicator
PHC Advisor/Applicator
completes work order &
Inventory; then turns in
CSR closes work order: 3l tIng
Dept. prepares Invoice
19

West Coast Arborists, Inc.

Emergency Contacts
In case of emergency AFTER
normal business hours:
866.546.2369
Leave a message, if you do not
receive a call back within 10 minutes,
call the following contacts in order:

Manuel Perez, Supervisor
626.255.2821
Marco Padilla i, Sup ervisor
714.404.7979
Isaac Garza, Area Manager
714.936.9544
Martin Cortez, Area Manager
714.713.0717
AFTER confirmation from on -call
Manager, you can email multiple
locations to:

[email protected]
Setting the Gold Standard
Sample Planting Door Hanger
HELP
ME GROW! t
once ft) per week
during cool
•
mr-
m
change or ad;usl
the stakes.
x
adjust the water
basin or mukti
placed around
the tree.
+,;.—& &U 3v
800.521.3714
twice (2) per ..cask
during warm
mrIt is
of weeds anc
otter plants,

TREE CARE PROFESSIONALS

West Coast Arborists, Inc.

Quality Control
Feedback
WCA regularly receives and tracks feedback from customers and residents as a means to acknowledge good performance and provide prompt resolution for any negative comments.

Every month, a summary of the feedback is then reviewed by the management team.

Customer Service Department
As we work with, or near, the public,
we are mindful that we will most likely
be the first person the public contacts.

We have a full-time Customer Service
Department with each Customer
Service Representative (CSR) trained
in addressing concerned residents
and bystanders.

Complaints & Damage
Resolution
Should there be any property
damage, we adhere to specific
procedures to resolve the problem.

The Foreman on the job site will notify
the resident and the Inspector immediately.

If the resident is not at home, then we will leave a WCA card with instructions to call our Claims Coordinator in our corporate office. The ultimate goal at each work site is to leave the property in the same condition as before we entered it. We will notify the Agency Representative immediately upon damage of private property including plans for corrective measures to take place within 48 hours.

Any activities found by the Agency to be unacceptable will be rectified immediately. All other complaints will be abated or resolved within twenty-four (24) hours of the occurrence. We have teams specifically assigned for handling damage to properties, both private and public. Through our communication system, we have the ability to dispatch either of these teams and have them respond immediately to the site for proper repair.

We pride ourselves on professional workmanship to avoid these types of incidents, however, should one occur, we take all appropriate measures to resolve the matter in a timely and efficient manner.

Sont
.pMYp.e.M,SGe.M.p
Vatopm
TwwMY.luy:T: 5.L PM )1: V•Y 4wwron.

Ma . le. p e� Pm ..rm..e.".

Andy P.4m
• pa MAIM YOU p. Mem.wMY e. tidMe Pim uG.u6.'W.nxe.'kp.pMWIatUw 4pMape d my mAemMluMy nom man wa:p.Yw.xap.ax.wmoww.w<..un!kn. nw•,.<w�.•r�.<.<n�<a.l.a<++w�.a.d.,m.a<mem .. • all P.N <!. ai .,*, . pro .a.nwrvwwpe pint IwnabsartelYamrcSKp b Me u.,me„a kep.perene pup um prom. --1. as Mpm..,IM.w MM PlebM... In pep hpa. Stellar!
WMmuM.pp�a<vwcn
YeW. FMtlpw
UA.n EaeM .0 M.POP
M....

Em▪ xLMARIEe..nsbrlami.
' SAN

SANTA CLARITA
Protection of Public and Private Property
WCA will provide all safety measures necessary to protect the public and worker within the work area. We will maintain good public relations at all times. The work will be conducted in a manner which will cause the least disturbance.

Setting the Gold Standard

West Coast Arborists, Inc.

Safety & Training
Safety Program
Safety standards are top priority at West Coast Arborists, Inc. Our line of work demands that all work is performed in a manner that provides the maximum safety to the general public as well as our employees. Our crews are instructed to follow the safety standards of ANSI Z133.1 as well as Cal -OSHA requirements. We have one of the most extensive safety training programs in the industry. We provide our employees with state -of -the-art training tools and instructional sessions company wide. Our insurance carriers and Cal -OSHA have recognized us repeatedly for out- standing safety training efforts.

We have a full time Safety & Training Manager, Dane Jensen, that is professionally trained in the field of horticulture. As WCA's Training Manager, Dane is responsible for staying up-to-date on all tree -related industry standards as related to safety and the wellness of our employees and the public in which we serve. Training materials are regularly reviewed and updated to ensure WCA employees receive the proper education, instruction and hands on experience needed to perform their day to day activities safely and efficiently. Training topics include a full -circle from proper pruning techniques, arboriculture, to customer service and everything in between. • ISA Certified Utility & Municipal Arborist #WE -12014A • ISA Skills Test Evaluator—TW Climber
• TCIA Certified Treecare Safety Professional #3303
• ISA Tree Risk Assessment Qualification #E4068
• American Heart Association BLS and First Aid Instructor Our line of ii'ork demands
that all work is performed
in a manner that provides
the maximum safly° to the
general public as well as
our employees.

Public Convenience and Safety
WCA will comply with any and all local sound control and noise level rules, regulations, and ordinances which apply to any work performed in the contracted area. All work will cease by 5:00 pm or as directed by the Agency (excluding emergency services).

Setting the Gold Standard

West Coast Arborists, Inc.

SAFER ROADS SAVE LIVES
Setting the Gold Standard
Employee Training Program
West Coast Arborists, Inc. provides an extensive in-house training curriculum for all employees to broaden their knowledge of the arboriculture field of study. Included in this training are the ISA standards, both Treeworker and Arborist study programs, and a variety of Tree Care Industry Association home study programs. We also offer training courses to our staff in areas of customer service satisfaction, maintaining professional conduct, and Qualified Line Clearance Trimmer Training.

Our Training and Safety team members are tasked with
completing field evaluations of crews and members are on - site to coach and train employees on safe practices.

Employees receive performance evaluations at 90 days, 6 months, then annually (or as -needed) after their first year. All employees are provided copies of WCA's Injury & Illness Prevention Program.

Traffic Control
Traffic control procedures will be set-up in accordance with the Work Area Traffic Control Handbook (WATCH) and State of California Manual of Traffic Controls as well as the Agency Traffic and Safety Operating Rules. WCA will make adequate provisions to insure the normal flow of traffic over the public streets and park roads. Every effort will be made to keep commercial driveways and passageways open to the public during business hours. High visibility arrowboard(s) will be used when needed. Prior to use, the Agency will approve traffic safety equipment and devices. Pedestrian and vehicular traffic shall be allowed to pass through the work areas only under conditions of safety and with as little inconvenience and delay as possible. Unless the work area is totally barricaded or otherwise kept safe, at least one worker will serve to coordinate safe operations on the ground at all times when work operations are in progress.

WCA is dedicated to
health and safety for
trees, employees,
and the community.

West Coast Arborists, Inc.

TECHNOLOGY & INFORMATION MANAGEMENT
ARBOR"
West Coast
Arborists has
completed
300+
GPS tree
inventories.
urborAccess
Our tree management program sets us apart from
other companies. With nearly 2,000 active users,
ArborAccess and our mobile app will help you easily
manage your urban forest with ease and
convenience. Tree site attributes include location
(utilizing GPS coordinates), species type, and
parkway size. Features allow you to view and edit
work history records and create work orders directly
from the field, all from our secure cloud.

The information contained in ArborAccess is live
data that can also be linked directly to a GIS
program, such as ArcView, for geo-coding purposes
and can assist your Agency in meeting GASB34
requirements. ArborAccess provides an unlimited
resource of information regarding your urban forest.

ArborAccess Features
Ease of use
Create work orders
View tree site details
View work history
View invoices
Mobile app
Live data
GIS/GPS mapping
Software Training
Our IT Department is based out of our corporate office in Anaheim, CA with regional offices located throughout California and Arizona. Each office has the ability to provide software training to our customers. We are also available to provide training sessions on -site at the customer's discretion. On -site training is proven to be effective as it provides a guided hands-on experience.

We offer periodic tree maintenance and management workshops each year.

These free workshops are provided to our customers regionally and educate over 250 people annually. They have proven to be a great round -table and networking opportunity for the different agencies in attendance. Presentations are provided by WCA management staff and complimented with guest speakers in the industry.

Certified Arborists and Tree Workers who attend are eligible to receive continuing education credits (CEU's) from the International Society of Arboriculture.

The success of any urban forest program depends on the proper management of information. Unlimited telephone and/or email support is available to answer technical questions and aid staff in the use of the software system. Software training and support is included in the cost associated with the inventory data collection.

List Tracicinr 5-yci rrn
The List Tracking Report in ArborAccess is a useful tool in the management of incoming work. This report allows both parties to track specific jobs as they are ordered by the Agency. Proper use of this system enables the Agency and WCA to track the completion of work that is ordered.

Setting the Gold Standard
24

111
West Coast Arborists, Inc.

Billing
WCA, Inc. operates a modern invoicing system that is updated on a daily basis. Progress billings will be submitted to the Customers on a bi-weekly basis, unless otherwise requested. Invoices will reflect an amount complete for the billing period, along with a year-to-date total for that job.

Each billing will include a listing of completed work by address, tree species, work performed and appropriate data acceptable to the customer. This information will be supplied in hardcopy and immediately accessible on ArborAccess. Job balances reflecting the percent of completion for each job can be viewed on ArborAccess.

Sample Management Tools:

Detailed Tree Site Characteristics
The advanced technology provides
a valuable tool to urban forestry
professionals by displaying specific
tree site information along with a
representative photograph of the
species type and a recommended
maintenance field. ArborAccess'
built-in quality control features assist
in data accuracy. As maintenance
is performed, the work history is
updated and accompanied with
bi-weekly invoices. This process
eliminates the need for dual -
inputting and helps keep the tree
inventory current and accurate.

Maintenance Records
Accurate maintenance records for each location oftentimes can assist the Agency with liability claims. Maintaining a detailed history of the work performed at each location demonstrates good faith in preserving its urban forest. It is imperative that work requests are pulled from the system prior to the work being performed, otherwise inventory accuracy is not guaranteed.

Setting the Gold Standard

NAciv-AP
West Coast Arborists, Inc.

Sample: Species Frequency Report
The Species Frequency report can assist your
Agency in identifying the tree population within
the urban forest. This type of information is
valuable in the event of an insect infestation,
deadly disease, or even estimating future
maintenance costs. In addition, an analysis can
be performed to evaluate the history of the
performance of a particular species within your
Agency.

Botarnr, aI
ILinno4 . l fl
Ulnxis parelroM
CONIMIC.ft T at
SOUTHERN MAGNOLIA 4.256.

CHINESE ELM 3,5571
TIEILaijefSlY€erlrla }ridita 'CRAPE MYRTLE

2.6311
Jacaranda mirroslragia

IACMANDA,

19.27 Cinnarnsrnani cam nion a
CAIi_c+H TREE

3.4561
PInus canarieii
CANARY ISLAND PINE 1,401
Schinus terrtnntts T Iius BRAZILIAN PEPPER
QUEICUS 41.e.K HOLLY OAX
Cipaniepslsanacardioidim CARROTWOcD
la 29

1.077
4]5•
liapharxenwn Orriertus 9RISBANE SOX
836
Other JDTHER 1
14,336
Total: Trees
33,81%
Detailed Reporting Options
Inventory
View Invoices
Work History
Work Type by District
District Frequency
Species Frequency (sample above)
Job Balances
Green Waste
DBH Frequency
Height Frequency
All Tees at an Address
Estimated Tree Value
WCA helps agencies
understand and
manage their canopy
by sharing inventories,
insight, and data.

Setting the Gold Standard

West Coast Arborists, Inc.

EQUIPMENT LIST
Equipment
Our modern fleet undergoes daily inspection prior to
use to ensure efficiency and safety. All equipment is
routinely serviced, painted, and detailed. All
equipment used during the duration of this project
will meet state and federal safety requirements and
have all up-to-date certifications, as required.

CHP Biennial Inspection of Terminal
Certification
We have successfully been awarded the CHP
Biennial Inspection Award of Recognition. This
inspection has assisted our company in instituting
several safety programs, as well as our Preventative
Maintenance Program utilized by our in-house fleet
department. The inspection reviews our vehicle
maintenance and repair records, our procedural
methods and policies for vehicle maintenance and
operations. This certification ensures that our vehicles operate safely.

Equipment List Summary
Pick Up Trucks
Aerial Lift Devices
95ft Aerial Devices
Dump Trucks
Flat Beds
Field Service Trucks
Arrawboard.s
ATVs
Stump Grinders
Loaders
Rubber Track Loader
Root Pruners
Rcllcff Trucks
Saw Mill
Log Skidder
Pack Hoes
Brush Chippers
Cranes
Toyota Prius
Toyota Yaris
Ford CMAX
38?
358
18 224
45 32
98 24
67 96
1 2
54 3
4 1
159
6 8
9 4
Modern fleet
consisting of
1600+
pieces of
equipment,
ihmeig
Telematics (GPS)
WCA has partnered with Geo-Tab to provide GPS units on all vehicles and equipment. This investment has given us and our customers the following benefits:
• Provide faster response times and more efficient routing allowing us to service more customers • Lower operational costs by optimizing our fleet size, reducing labor, overtime, and insurance, and minimizing costly vehicle repairs
• Decrease fuel use by monitoring fleet fuel
economy and saving on unnecessary fuel
expenditures
• Reduce emissions by helping drivers improve their
habits such as speed and idle time, and reducing
total miles driven which will significantly reduce
harmful greenhouse gas emissions
• Improve dispatching with landmarks and driving
directions, GPS units helps us to better dispatch so
that we can service more customers, faster
• Recover stolen vehicles reducing liability costs
which can be passed on to customers
Setting the Gold Standard
r wt..- an pi FauRrCW
-
CA 92831
USA
n s
a
321 -JOSE AGUS*IH CARRILL^-
Date: 22/24/2017 - 0:12 AM
Status: Drrv.:9
sa�u: s
Newest Address:
1701-1743 Fullerton Creek Dr
Fullerton
0 CIC1E1
0

27 West Coast Arborists, Inc.

IN-HOUSE FLEET MAINTENANCE
We currently have more than 1,600 pieces of fairly new equipment that enables us to replace equipment immediately should there be any unforeseen mechanical problems. We employ over 50 full-time mechanics that perform an in-house fleet maintenance program. This allows our equipment to be in good operating condition necessary for accomplishing the City's needs. Our mechanics generally work on one particular line of equipment, and by keeping our equipment as uniform as possible our mechanics really get to know the equipment inside and out minimizing down time. Equipment is assigned to different crews and if the crew is shared with another contract the equipment will be as well.

PREVENTATIVE MAINTENANCE PROGRAM
All WCA equipment goes through our Preventative Maintenance program. From our solar powered arrow boards, to our Freightliner Roll Off trucks. Our mechanics generally work on one particular line of equipment, and by keeping our equipment as uniform as possible our mechanics really get to know the equipment inside and out minimizing down time.

SUSTAINABILITY
Over the last few years, we have invested heavily in new equipment to keep our fleet modern, comply with state requirements, meet demand and reduce our effects on the environment. We understand with a fleet as large as ours that we are responsible for the amount of emissions our vehicles produce and actively make an effort to monitor and reduce our carbon footprint.

Through our ability to
dedicate specific
pieces of equipment for
this project, we believe
it will lead to a
successful program.

Setting the Gold Standard

28 -111611111111

West Coast Arbonsts, Inc.

WILDLIFE, GREEN WASTE & COMMUNITY
Wildlife Protection
We have a full-time Biologist, Lissette Rios, on
staff whose responsibilities include writing
reports, pre -work bird assessments, and training
crews on current bird nesting laws as well as
BMPs for tree maintenance. The protection of
birds, especially during nesting season, is critical
to providing responsible tree maintenance and
her experience, training and skilled eye have
proven to be a great asset to our team. Our
safety and training department has committed
to working with wildlife preservation associations
and played a key role in the establishment of
the Tree Care for Birds and Other Wildlife BMP
that is used in the tree care industry.

Green Waste
WCA's commitment to be a socially responsible corporate partner to our customers and communities is exemplified in our Recycling Program. With the steadily increasing concern for the ecological health of our communities, WCA has embarked on a landfill diversion process where all material is taken to recycling facilities where it is used in the production of soil amendments. We are committed to taking all recyclable materials removed from the trees trimmed for the duration of this project to a recycling center for processing. Verification of amounts recycled will be obtained and reported by WCA via ArborAccess for the purpose of meeting the goals of the State for reducing landfill usage.

MULCH is made from coarse ground branches and leaves. It should be spread on the ground at a rate of six to twelve inches for best effect. Fresh mulch will deplete nitrogen from the surface of the soil which will reduce unwanted weeds. Once the mulch has decayed, it returns nitrogen which helps build the quality of soil for plants. A large amount of tree debris is processed by WCA and used in large scale mulching projects for establishing native plants in open space areas.

COMPOST is made from fine ground branches, leaves or other organic material. When mixed with oxygen and water, the organic material will decay or "compost." A finished compost is excellent for turning into the top layer of soil and will add nitrogen and increase the water holding capacity of soil. You can make compost at home in a pile in your yard or in a bin that you make or purchase. Large scale composting is done at regional recycling facilities.

FIREWOOD is traditionally the most common use of large branches and logs. Firewood is used to heat homes during winter months. WCA takes logs to our yard, and these are then chopped into usable firewood.

Setting the Gold Standard

West Coast Arborists, Inc.
".",,,et Tree Revival
STREET TREE REVIVAL, our wood recycling program has
become an important component of our approach to
urban forest management. 25 years ago, we started our
urban wood recycling program in collaboration with the
California Department of Forestry and Fire Protection (CDF).

Since a number of trees require removal, it was important to create an environmentally sound and socially responsible alternative to importing lumber from other areas and to reduce the demand of trees from natural forests.

All trees have a life cycle, so we are making every effort to save the trees we can from ending up in landfills. When trees need to be removed from the Urban Forest, we preserve their natural beauty and also limit carbon emissions by salvaging trees lost during storms, disease, or normal senescence and recycling this wood into usable raw lumber.

Setting the Gold Standard

West Coast Arborists, Inc.

Arbor Day Advocate!
WCA participates in over 100 Arbor Day and other community events annually by providing educational presentations, tree plantings and sponsorships. As a community partner, we understand the importance of teaching youth about the benefits of trees not only to better our environment but to ensure our urban forests are maintained for years to come.

Community Involvement
WCA participates in Arbor Day and other community events annually by providing educational presentations, tree plantings and sponsorships. As a community partner, we understand the importance of teaching youth about the benefits of trees not only to better our environment but to ensure our urban forests are maintained for years to come. WCA has a designated "Grants Team" to work with agencies to obtain grants for tree planting and growing the urban forest.

Partnering with the Arizona
Suslainabili!v Alliance 10
engage K-12 educators in
urban fbrestri
Community Campaigns
WCA has partnered with Invest From the Ground Up and the Western Chapter International Society of Arboriculture to plant trees across California under their newest initiative - Cool Parks.

With a generous grant from CAL FIRE, the Cool Parks team is working alongside partner cities and nonprofits to bring 2500 trees to California's disadvantaged and low-income communities, organize a CA Tree Team workshop, and engage residents to learn and care about the trees in their city.

Prior to the "Cool Parks" campaign, WCA participated in the CIRCLE (California Initiative to Reduce Carbon and Limit Emissions) campaign since its launch in October of 2016. Each round of tree planting events has provided thousands of trees to communities across California. The trees planted have the potential to sequester millions of pounds of CO2.

These events are valuable to California communities by generating thousands of volunteers, improving air quality, and educating the local community about proper tree planting techniques.

Together, we can grow the urban forest for a more sustainable future.

ISM
Setting the Gold Standard
u�C
CAL
FIRE
X04 ��P
Lp
Coonndbotl. y1

.44C-0/2/f.)
4�� o® CERTIFICATE OF LIABILITY INSURANCE
DAT06/232023 Y)
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER
Aon Risk Insurance services West, Inc.

Los Angeles CA Office
707 Wilshire Boulevard
Sui te 2600
Los Angeles CA 90017-0460 USA

CONTACT
PHONE (866) 283-7122 TFAX ( 800) 363-0105
(A/C. No. Eat): I (A/C. No.):

E-MAIL
ADDRESS:

INSURER(S) AFFORDING COVERAGE
NAIC #

INSURED
West Coast Arborists, Inc.
2200 E Via Burton
Anaheim CA 92806 USA
INSURER A: Starr Indemnity & Liability Company
38318
INSURERS: Starr Specialty Insurance Company
16109
INSURER C:

INSURER D:

INSURER E:

INSURER F:

REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE. LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERvnr} INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested INSR
LTR JNS,.2i

TYPE OF INSURANCE
ADO L,
sum
WVO

POLICY NUMBER

POLICY EFF
MIDD/YYYY�(MM/DD/YYYY),

POLICY EXP I
LIMITS
A
X

COMMERCIAL GENERAL LIABILITY
1000100141231
7/01/2Uf3-07/01/2024

EACH OCCURRENCE
$2,0(1(1,000

CLAIMS -MADE X
OCCUR
SIR applies per policy terns
& midi
:ions
DAMAGaE1URENTE0
PREMISES (Ea nopurren :el
$1,000,000
MED EXP (Any one person)
55,000
PERSONAL 5 A DV INJURY
52,000,000
GEN'L AGGREGATE LIMIT APPLIES PER:

GENERAL AGGREGATE
$4,000,000

JECT PRO -

POLICY X LOC

PRODUCTS - COMP'OPAGG
54,000,000
OTHER: ❑

A

AUTOMOBILE LIABILITY
1000198198231
07/01/2023
07/01/2024

COMBINED SINGLE LIMIT
:Ea accidents
52,000,000
X

ANY AUTO
BODILY INJURY ( Per person)
OWNED
-"

SCHEDULED
AUTOS
BODILY INJURY (Per accident)
—
—

AUTOS ONLY

HIRED AUTOS
ONLY

NON -OWNED

AUTOS ONLY

PROPERTY DAMAGE
IPer accident,
_

UMBRELLA LIAB
OCCUR

EACH OCCURRENCE

EXCESS LIAB

CLAIMS -MADE

AGGREGATE

DED I RETENTION
—
B

WORKERS COMPENSATION AND

EMPLOYERS' LIABILITY Y/N

1000004228
workers Comp CA
07/01/2023
07/01) 2024
x PER STATUTE
OTH-
ER
A
ANY PROPRIETOR 1 PARTNER 1 EXECUTIVE �
OFFICER/MEMBER EXCLUDED?
E.L. EACH ACCIDENT
51,000,000
(Mandatory In NH) I I
If describe under
Workers Comp AZ
E.L. DISEASE -EA EMPLOYEE
51,000,000
yes,
DESCRIPTION OF OPERATIONS below
E.L. DISEASE -POLICY LIMIT
51,000,006:
i
1 i
DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) . •
i
•

CERTIFICATE HOLDER

CANCELLATION
West Coast Arborists, Inc.
2200 E. via Burton
Anaheim CA 92806 USA

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE

EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE
9"i ✓G eJ ti dfbttd9tG6 �iG7 sew 1f�Cd1G irn4
©1988-2015 ACORD CORPORATION. All rights reserved.

ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Holder Identifier :

Certificate No : 570100231595

BEAUMONTA C A L I F O R N I
California Levine Act Statement
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Beaumont City Council Member from participating in any action related to a contract or application if he or she receives any political contributions totaling more than $250 within the previous twelve months, and for three months following the date a final decision from the business/board or applicant.

The Levine Act also requires a member of the Beaumont City Council who has received such a contribution to disclose the contribution on the record of the proceeding.

Current Beaumont City Council Members are listed at:
https://www.beaumontca.gov/29/City-Council
Proposers are responsible for accessing this link to review the names prior to answering the following questions.

1. Have you or your company, or any agent/board member on behalf of you or your company/entity, made any political contributions of more than $250 to any Beaumont City Council Member in the 12 months preceding the date of the submission of your proposal or application, or the anticipated date of any Council action? YES If yes, please identify the Council Member(s):

X NO

2. Do you or your company/entity, or any agency on behalf of you or your company/entity, anticipate or plan to make any political contribution of more than $250 to any Beaumont City Council Member in the 12 months following any Council action related to your proposal or application?
YES If yes, please identify the Council Member(s):

X NO
Answering yes to either of the two questions above does not preclude the Beaumont City Council from awarding a contract or approving an application or any subsequent action. It does however, preclude the identified Council Member(s) from participating in any actions related to your proposal or application.
04/26/24
Date Signature of authorize individual
West Coast Arborists, In / Patrick Mahoney, President
Company/Applicant Name
City of Beaumont 1 550 E. 6th Street, Beaumont, CA 92223 1 (951) 769-8520 1 BeaumontCA.gov

BAUME ONTA -c A L I F O R N I
Staff Report
TO: City Council
FROM: Doug Story, Community Services Director
DATE May 7, 2024
SUBJECT: Approve a Professional Services Agreement for Stache Inc. Dba The M&M Group For Professional Services For Summer Concert Series In An Amount Not To Exceed $175,000
Description The proposed summer concert series will take place in conjunction with Beaumont Summer Nights in June and July of 2024.

Background and Analysis:

Beaumont's Summer Concert Series has become a staple event in our community, providing residents and visitors with enjoyable evenings of music and entertainment.

The 2024 Summer Concert Series is proposed to take place in Towncenter as part of the City's Beaumont Nights market. The concert series is scheduled for Thursday evenings beginning June 13 and concluding on July 25 for a total of seven dates.

Due to the location, numerous items are required to facilitate the event. In addition to musical entertainment, the events require a mobile stage, dressing rooms, generator, backup generator, sound and lighting.

In accordance with Beaumont Municipal Code Chapter 3.02.040, which guides the competitive procurement process for Professional Services, a Request for Proposal (RFP) was developed and released on March 29, 2024, sealed bids were due on April 12, 2024. The RFP requested assistance in procuring various musical entertainment, production and equipment installation.

The scope of work includes:
• Entertainment stage deck with dimensions at least 20x15x3 • Including stairs, handrails, skirt kit, etc.
• Covered stage roof structure at least 14' in height.
• Truss system to hold and accommodate sound and lighting • All other equipment necessary to secure equipment such as fencing, water barrels, etc. Full audio, lighting, and video wall equipment

• Generator and backup generator to provide portable power • Audio and video technicians for duration of each concert to include:
o At least one primary audio engineer responsible for the technical design of the sound system and live sound mixing.
o At Least one primary lighting engineer responsible for the lighting and video wall production.
• Set up and tear down equipment and stage on a weekly basis. • At least one mid -level to national level cover band to perform on the seven (7) dates and genres specified by staff.
• Entertainment fees to include performers travel, accommodations, equipment riders and catering needs.
• Various backline equipment for each artist
• Any other equipment necessary to ensure all systems are functioning properly.

Sealed Bids were opened and reviewed by staff.

One bid was responsive:

M&M Group - $175,000
Two additional incomplete bids were received after the bid closure:

PCE Events Activated - $141,951.74
GigRoster - $151,585
The submission from PCE Events Activated did not adhere to the RFP requirement for including an entertainment proposal. Their bid exclusively focused on equipment provisions and staff operation and did not include the costs of the entertainment acts.

This absence of entertainment provision fails to meet the specified bid criteria. The unknown and undisclosed amount for artists makes it hard to ensure the events are completed within budget.

GigRoster opted not to adhere to the bid submission requirements stipulating the mailing of hard copies within the specified deadline despite receiving notifications and reminders. Their decision was made consciously, and despite being duly informed of the necessity to fulfill this obligation. When staff informed them that a sealed bid needs to be submitted, they informed staff that they would not be submitting one.

After reviewing and discussing with the City Attorney's office, staff recommends selecting M&M Entertainment for the project due to a complete bid submittal and an established history of successful collaboration. M&M Entertainment has provided confirmed band selections and was the sole bidder compliant with all bid requirements,

they have a history of being able to meet required submittals and provide a venue set up that meets safety requirements while providing an entertaining environment for the community.

Fiscal Impact:

The total cost of the purchase order includes entertainment, stage, sound, lighting, backline, labor, dressing rooms, backstage, generators, and artist accommodations/catering at $25,000 per event for a total amount of $175,000.

Due to the proposed location and dates in conjunction with Beaumont Nights, a portion of the concert series is un-funded in the 2023/24 budget. Th original planned one date in June and three dates in July have been updated to include three concert dates in June and four concerts dates in July. Additional funds have been requested as part of the budget process for Fiscal Year 2025.

Staff recommends funding the three June concerts from unused funds in the Recreation Programs budget.

The cost to prepare this staff report is $360.

Summer Concert Series
Funding Summary
Funding Year
Funding Source
Amount
23/24
1550-7040
$75,000
24/25
1550-7049
$75,000
24/25
1550-7046
$25,000
Total Project Funding = $175,000
Budget Summary
Project Component
Budget
Encumbered
Paid to
Date
Remaining
Budget
Project Management
$0
$0
$0
$0
Preliminary Services
$175,000
$0
$0
$175,000
Environmental
$0
$0
$0
$0
Design
$0
$0
$0
$0
Construction
$0
$0
$0
$0
Construction Management
$0
$0
$0
$0
Permits
$0
$0
$0
$0
Equipment
$0
$0
$0
$0
Project Summary Totals
$175,000
$0
$0
$175,000

Recommended Action:

Authorize the Mayor to execute a Professional Services Agreement with Stache Inc. dba The M&M Group for the Summer Concert Series, and
Authorize Staff to Issue a Purchase Order in the amount of $175,000.

Attachments:

A. Professional Services Agreement
B. Stache Inc. dba The M&M Group Bid
C. Levine Act Statement

City of Beaumont Agreement #
C24 -

AGREEMENT FOR PROFESSIONAL SERVICES BY INDEPENDENT CONTRACTOR

THIS AGREEMENT FOR PROFESSIONAL SERVICES BY INDEPENDENT CONTRACTOR is made and effective as of the 7th day of May 2024, by and between the CITY OF BEAUMONT ("CITY") whose address is 550 E. 6th Street, Beaumont, California 92223 and Stache Inc. dba The M&M Group, an S Corporation, whose address is 16872 Bolsa Chica Street Suite 204, Suite 200, Huntington Beach, CA 92649 ("CONTRACTOR").

RECITALS
This Agreement is entered into on the basis of the following facts, understandings and intentions of the parties to this Agreement:

A. CITY desires to engage CONTRACTOR to provide Professional Services for the Summer Concert Services; and
B. CONTRACTOR has made a proposal ("Proposal") to the CITY to provide such professional services, which Proposal is attached hereto as Exhibit "A" and incorporated herein by this reference; and
C. CONTRACTOR agrees to provide such services pursuant to, and in accordance with, the terms and conditions of this Agreement, and represents and warrants to CITY that CONTRACTOR possesses the necessary skills, licenses, certifications, qualifications, personnel and equipment to provide such services.

AGREEMENT
NOW, THEREFORE, in consideration of the foregoing Recitals and mutual covenants contained herein, CITY and CONTRACTOR agree as follows:

1. Term of Agreement. This Agreement is effective as of the date first above written and shall continue until terminated as provided for herein. Notwithstanding anything in this Agreement to the contrary, this Agreement shall automatically terminate after one (1) year(s) unless extended by the parties with the approval of the City Council of the CITY.

2. Services to be Performed. CONTRACTOR agrees to provide the services ("Services") per Exhibit "A". All Services shall be performed in the manner and according to the timeframe set forth in the Proposal. CONTRACTOR designates James Edison as CONTRACTOR'S professional(s) responsible for overseeing the Services provided by CONTRACTOR.

3. Associates and Subcontractors. CONTRACTOR may, at CONTRACTOR's sole cost and expense, employ such competent and qualified independent associates, subcontractors and consultants as CONTRACTOR deems necessary to perform the Services; provided, however, that CONTRACTOR shall not subcontract any of the Services without the written consent of CITY.

4. Compensation.

City of Beaumont Agreement #
C24-

4.01 CONTRACTOR shall be paid at the rates set forth in the Proposal and shall not increase any rate without the prior written consent of the CITY. Notwithstanding anything in this Agreement to the contrary, total fees and charges paid by CITY to CONTRACTOR under this Agreement shall not exceed One Hundred Seventy Five Thousand Dollars and Zero Cents. ($175,000).

4.02 CONTRACTOR shall not be compensated for any Services rendered nor reimbursed for any expenses incurred in excess of those authorized unless approved in advance by the CITY, in writing.

4.03 CONTRACTOR shall submit to CITY, on or before the fifteenth (15th) of each month, itemized invoices for the Services rendered in the previous month. The CITY shall not be obligated to pay any invoice that is submitted more than sixty (60) days after the due date of such invoice. CITY shall have the right to review and audit all invoices prior to or after payment to CONTRACTOR. This review and audit may include, but not be limited to CITY' s:
a. Determination that any hourly fee charged is consistent with this Agreement's approved hourly rate schedule;
b. Determination that the multiplication of the hours billed times the approved rate schedule dollars is correct;
c. Determination that each item charged is the usual, customary, and reasonable charge for the particular item. If CITY determines an item charged is greater than usual, customary, or reasonable, or is duplicative, ambiguous, excessive, or inappropriate, CITY shall either return the bill to CONTRACTOR with a request for explanation or adjust the payment accordingly, and give notice to CONTRACTOR of the adjustment.

4.04 If the work is satisfactorily completed, CITY shall pay such invoice within thirty (30) days of its receipt. Should CITY dispute any portion of any invoice, CITY shall pay the undisputed portion within the time stated above, and at the same time advise CONTRACTOR in writing of the disputed portion.

5. Obligations of CONTRACTOR.

5.01 CONTRACTOR agrees to perform all Services in accordance with the terms and conditions of this Agreement and the Proposal. In the event that the terms of the Proposal shall conflict with the terms of this Agreement or contain additional terms that purport to bind the CITY other than the Services to be rendered and the price for the Services, the terms of this Agreement shall govern and said additional or conflicting terms shall be of no force or effect.

5.02 Except as otherwise agreed by the parties, CONTRACTOR will supply all personnel, materials and equipment required to perform the Services. CONTRACTOR shall provide its own offices, telephones, vehicles and computers and set its own work

City of Beaumont Agreement #
C24 -
hours. CONTRACTOR will determine the method, details, and means of performing the Services under this Agreement.

5.03 CONTRACTOR shall keep CITY informed as to the progress of the Services by means of regular and frequent consultations. Additionally, when requested by CITY, CONTRACTOR shall prepare written status reports.

5.04 CONTRACTOR is responsible for paying, when due, all income and other taxes, fees and withholding, including withholding state and federal taxes, social security, unemployment and worker's compensation, incurred as a result of the compensation paid under this Agreement. CONTRACTOR agrees to indemnify, defend and hold harmless CITY for any claims, costs, losses, fees, penalties, interest, or damages suffered by CITY resulting from CONTRACTOR's failure to comply with this provision.

5.05 In the event CONTRACTOR is required to prepare plans, drawings, specifications and/or estimates, the same shall be furnished in conformance with local, state and federal laws, rules and regulations.

5.06 CONTRACTOR represents that it possesses all required licenses necessary or applicable to the performance of Services under this Agreement and the Proposal and shall obtain and keep in full force and effect all permits and approvals required to perform the Services herein. In the event CITY is required to obtain an approval or permit from another governmental entity, CONTRACTOR shall provide all necessary supporting documents to be filed with such entity.

5.07 CONTRACTOR shall be solely responsible for obtaining Employment Eligibility Verification information from CONTRACTOR's employees, in compliance with the Immigration Reform and Control Act of 1986, Pub. L. 99-603 (8 U.S.C. 1324a), and shall ensure that CONTRACTOR's employees are eligible to work in the United States.

5.08 In the event that CONTRACTOR employs, contracts with, or otherwise utilizes any Ca1PERS retirees in completing any of the Services performed hereunder, such instances shall be disclosed in advance to the CITY and shall be subject to the CITY's advance written approval.

5.09 Drug -free Workplace Certification. By signing this Agreement, the CONTRACTOR hereby certifies under penalty of perjury under the laws of the State of California that the CONTRACTOR will comply with the requirements of the Drug -Free Workplace Act of 1990 (Government Code, Section 8350 et seq.) and will provide a drug - free workplace.

5.10 CONTRACTOR shall comply with all applicable local, state and federal laws, rules, regulations, entitlements and/or permits applicable to, or governing the Services authorized hereunder.

6. Insurance. CONTRACTOR hereby agrees to be solely responsible for the health and safety of its employees and agents in performing the Services under this Agreement and shall

City of Beaumont Agreement #
C24 -
comply with all laws applicable to worker safety including but not limited to Cal -OSHA.

Therefore, throughout the duration of this Agreement, CONTRACTOR hereby covenants and agrees to maintain insurance in conformance with the requirements set forth below. Attached hereto as Exhibit "B" are copies of Certificates of Insurance and endorsements as required by Section 7.02. If existing coverage does not meet the requirements set forth herein, CONTRACTOR agrees to amend, supplement or endorse the existing coverage to do so.

CONTRACTOR shall provide the following types and amounts of insurance:

6.01 Commercial general liability insurance in an amount of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate; CONTRACTOR agrees to have its insurer endorse the general liability coverage required herein to include as additional insured's CITY, its officials, employees and agents. CONTRACTOR also agrees to require all contractors and subcontractors to provide the same coverage required under this Section 6.

6.02 Business Auto Coverage in an amount no less than $1 million per accident.

If CONTRACTOR or CONTRACTOR's employees will use personal autos in performance of the Services hereunder, CONTRACTOR shall provide evidence of personal auto liability coverage for each such person.

6.03 Workers' Compensation coverage for any of CONTRACTOR's employees that will be providing any Services hereunder. CONTRACTOR will have a state -approved policy form providing statutory benefits as required by California law. The provisions of any workers' compensation will not limit the obligations of CONTRACTOR under this Agreement. CONTRACTOR expressly agrees not to use any statutory immunity defenses under such laws with respect to CITY, its employees, officials and agents.

6.04 Optional Insurance Coverage. Choose and check one: Required X /Not Required _; Errors and omissions insurance in a minimum amount of $2 million per occurrence to cover any negligent acts or omissions committed by CONTRACTOR, its employees and/or agents in the performance of any Services for CITY.

7. General Conditions pertaining to Insurance Coverage

7.01 No liability insurance coverage provided shall prohibit CONTRACTOR from waiving the right of subrogation prior to a loss. CONTRACTOR waives all rights of subrogation against CITY regardless of the applicability of insurance proceeds and shall require all contractors and subcontractors to do likewise.

7.02. Prior to beginning the Services under this Agreement, CONTRACTOR shall furnish CITY with certificates of insurance, endorsements, and upon request, complete copies of all policies, including complete copies of all endorsements. All copies of policies and endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf.

7.03. All required policies shall be issued by a highly rated insurer with a minimum A.M. Best rating of "A:VII"). The insurer(s) shall be admitted and licensed to do business in California. The certificates of insurance hereunder shall state that coverage shall not be

City of Beaumont Agreement #
C24 -
suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice has been given to CITY.

7.04 Self-insurance does not comply with these insurance specifications.

CONTRACTOR acknowledges and agrees that that all insurance coverage required to be provided by CONTRACTOR or any subcontractor, shall apply first and on a primary, non- contributing basis in relation to any other insurance, indemnity or self-insurance available to CITY.

7.05 All coverage types and limits required are subject to approval, modification and additional requirements by CITY, as the need arises. CONTRACTOR shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect CITY 's protection without CITY' s prior written consent.

7.06 CONTRACTOR agrees to provide immediate notice to CITY of any claim or loss against CONTRACTOR or arising out of the Services performed under this Agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

8. Indemnification.

8.01 CONTRACTOR and CITY agree that CITY, its employees, agents and officials should, to the extent permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys' fees, litigation costs, defense costs, court costs or any other costs arising out of or in any way related to the performance of this Agreement by CONTRACTOR or any subcontractor or agent of either as set forth herein.

Accordingly, the provisions of this indemnity are intended by the parties to be interpreted and construed to provide the fullest protection possible under the law to CITY.

CONTRACTOR acknowledges that CITY would not enter into this Agreement in the absence of the commitment of CONTRACTOR to indemnify and protect CITY as set forth herein.
a. To the fullest extent permitted by law, CONTRACTOR shall defend, indemnify and hold harmless CITY, its employees, agents and officials, from any liability, claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, damages or costs of any kind, whether actual, alleged or threatened, actual attorneys' fees incurred by CITY, court costs, interest, defense costs, including expert witness fees and any other costs or expenses of any kind whatsoever without restriction or limitation incurred in relation to, as a consequence of or arising out of, or in any way attributable actually, allegedly or impliedly, in whole or in part to the performance of this Agreement.

CONTRACTOR's obligation to defend, indemnify and hold harmless shall include any and all claims, suits and proceedings in which CONTRACTOR (and/or CONTRACTOR's agents and/or employees) is alleged to be an employee of CITY.

All obligations under this provision are to be paid by CONTRACTOR as they are incurred by CITY.

City of Beaumont Agreement #
C24 -
b. Without affecting the rights of CITY under any provision of this Agreement or this Section, CONTRACTOR shall not be required to indemnify and hold harmless CITY as set forth above for liability attributable solely to the fault of CITY, provided such fault is determined by agreement between the parties or the findings of a court of competent jurisdiction.
8A. Indemnification Design Professionals.
8A.01 In the event that CONTRACTOR is a design professional under California Civil Code Section 2782.8 this Section 8A shall apply instead of Section 8. To the fullest extent permitted by California law and in accordance with California Civil Code section 2782.8, CONTRACTOR shall indemnify, and hold harmless the City, its officers, employees, trustees and members ("Indemnified Parties") from any and all actions, assessments, counts, citations, claims, costs, damages, demands, judgments, liabilities (legal, administrative or otherwise), losses, notices, expenses, fines, penalties, proceedings, responsibilities, violations, attorney's and consultants' fees and causes of action including, but not limited to those for, injury to property or persons, including personal injury and/or death ("Claim(s)"), to the extent that the Claim(s) arises out of, pertains to, or relates to the negligence, recklessness, or willful misconduct of CONTRACTOR, its directors, officials, officers, employees and consultants arising out of, connected with, or resulting from the performance of the Services, the Project, or this Agreement. This indemnity excludes liability caused by the negligence or willful misconduct of any of the Indemnified Parties.

The cost to indemnify, hold harmless, and defend charged to CONTRACTOR shall not exceed CONTRACTOR'S proportionate percentage of fault.

9. Additional Services, Changes and Deletions.

9.01 In the event CONTRACTOR performs additional or different services than those described herein without the prior written approval of the City Manager and/or City Council of CITY, CONTRACTOR shall not be compensated for such services.

CONTRACTOR expressly waives any right to be compensated for services and materials not covered by the scope of this Agreement or authorized by the CITY in writing.

9.02 CONTRACTOR shall promptly advise the City Manager and Finance Director of CITY as soon as reasonably practicable upon gaining knowledge of a condition, event or accumulation of events which may affect the scope and/or cost of Services. All proposed changes, modifications, deletions and/or requests for additional services shall be reduced to writing for review and approval by the CITY and/or City Council.

10. Termination of Agreement.

10.01 Notwithstanding any other provision of this Agreement, CITY, at its sole option, may terminate this Agreement with or without cause, or for no cause, at any time by giving twenty (20) days' written notice to CONTRACTOR.

10.02 In the event of termination, the payment of monies due CONTRACTOR for undisputed Services performed prior to the effective date of such termination shall be paid within thirty (30) business days after receipt of an invoice as provided in this Agreement.

City of Beaumont Agreement #
C24 -
Immediately upon termination, CONTRACTOR agrees to promptly provide and deliver to CITY all original documents, reports, studies, plans, specifications and the like which are in the possession or control of CONTRACTOR and pertain to CITY.

11. Status of CONTRACTOR.

11.01 CONTRACTOR shall perform the Services in CONTRACTOR's own way as an independent contractor, and in pursuit of CONTRACTOR' s independent calling, and not as an employee of CITY. However, CONTRACTOR shall regularly confer with CITY's City Manager as provided for in this Agreement.

11.02 CONTRACTOR agrees that it is not entitled to the rights and benefits afforded to CITY's employees, including disability or unemployment insurance, workers' compensation, retirement, Ca1PERS, medical insurance, sick leave, or any other employment benefit. CONTRACTOR is responsible for providing, at its own expense, disability, unemployment, workers' compensation and other insurance, training, permits, and licenses for itself and its employees and subcontractors.

11.03 CONTRACTOR hereby specifically represents and warrants to CITY that it possesses the qualifications and skills necessary to perform the Services under this Agreement in a competent, professional manner, without the advice or direction of CITY and that the Services to be rendered pursuant to this Agreement shall be performed in accordance with the standards customarily applicable to an experienced and competent professional rendering the same or similar services in the same geographic area where the CITY is located. Further, CONTRACTOR represents and warrants that the individual signing this Agreement on behalf of CONTRACTOR has the full authority to bind CONTRACTOR to this Agreement.

12. Ownership of Documents; Audit.

12.01 All draft and final reports, plans, drawings, studies, maps, photographs, specifications, data, notes, manuals, warranties and all other documents of any kind or nature prepared, developed or obtained by CONTRACTOR in connection with the performance of Services performed for the CITY shall become the sole property of CITY, and CONTRACTOR shall promptly deliver all such materials to CITY upon request. At the CITY's sole discretion, CONTRACTOR may be permitted to retain original documents, and furnish reproductions to CITY upon request, at no cost to CITY.

12.02 Subject to applicable federal and state laws, rules and regulations, CITY shall hold all intellectual property rights to any materials developed pursuant to this Agreement. CONTRACTOR shall not such use data or documents for purposes other than the performance of this Agreement, nor shall CONTRACTOR release, reproduce, distribute, publish, adapt for future use or any other purposes, or otherwise use, any data or other materials first produced in the performance of this Agreement, nor authorize others to do so, without the prior written consent of CITY.

12.03 CONTRACTOR shall retain and maintain, for a period not less than four years following termination of this Agreement, all-time records, accounting records and

City of Beaumont Agreement #
C24 -
vouchers and all other records with respect to all matters concerning Services performed, compensation paid and expenses reimbursed. At any time during normal business hours and as often as CITY may deem necessary, CONTRACTOR shall make available to CITY's agents for examination all of such records and shall permit CITY' s agents to audit, examine and reproduce such records.

13. Miscellaneous Provisions.

13.01 This Agreement, which includes all attached exhibits, supersedes any and all previous agreements, either oral or written, between the parties hereto with respect to the rendering of Services by CONTRACTOR for CITY and contains all of the covenants and agreements between the parties with respect to the rendering of such Services in any manner whatsoever. Any modification of this Agreement will be effective only if it is in writing signed by both parties.

13.02 CONTRACTOR shall not assign or otherwise transfer any rights or interest in this Agreement without the prior written consent of CITY. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement.

13.03 CONTRACTOR shall timely file FPPC Form 700 Conflict of Interest Statements with CITY if required by California law and/or the CITY's conflict of interest policy.

13.04 If any legal action or proceeding, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable attorneys' fees and costs, in addition to any other relief to which that party may be entitled.

13.05 This Agreement is made, entered into and shall be performed in the County of Riverside in the State of California and shall in all respects be interpreted, enforced and governed under the laws of the State of California. The parties agree that venue in any litigation between them shall be in Riverside County, California.

13.06 CONTRACTOR covenants that neither it nor any officer or principal of its firm has any interest, nor shall they acquire any interest, either directly or indirectly, which will conflict in any manner or degree with the performance of their Services hereunder.

CONTRACTOR further covenants that in the performance of this Agreement, no person having such interest shall be employed by it as an officer, employee, agent, or subcontractor.

13.07 CONTRACTOR has read and is aware of the provisions of Section 1090 et seq. and Section 87100 et seq. of the Government Code relating to conflicts of interest of public officers and employees. CONTRACTOR agrees that they are unaware of any financial or economic interest of any public officer or employee of the CITY relating to this Agreement. It is further understood and agreed that if such a financial interest does exist at the inception of this Agreement, the CITY may immediately terminate this Agreement by giving notice thereof CONTRACTOR shall comply with the requirements

City of Beaumont Agreement #
C24 -
of Government Code section 87100 et seq. and section 1090 in the performance of and during the term of this Agreement.

13.08 Improper Consideration. CONTRACTOR shall not offer (either directly or through an intermediary) any improper consideration such as, but not limited to, cash, discounts, services, the provision of travel or entertainment, or any items of value to any officer, employee or agent of the CITY in an attempt to secure favorable treatment regarding this Agreement or any contract awarded by CITY. The CITY, by notice, may immediately terminate this Agreement if it determines that any improper consideration as described in the preceding sentence was offered to any officer, employee or agent of the CITY with respect to the proposal and award process of this Agreement or any CITY contract. This prohibition shall apply to any amendment, extension or evaluation process once this Agreement or any CITY contract has been awarded. CONTRACTOR shall immediately report any attempt by any CITY officer, employee or agent to solicit (either directly or through an intermediary) improper consideration from CONTRACTOR.

13.09 Severability. If any portion of this Agreement is declared invalid, illegal or otherwise unenforceable by a court of competent jurisdiction, the entire balance of this Agreement not so affected shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereby have made and executed this Agreement to be effective as of the day and year first above written.

CITY:

CITY OF BEAUMONT
By:

David Fenn, Mayor
ATTEST:

By:

Nicole Wheelwright, Deputy City Clerk
APPROVED AS TO FORM:

By:

John O. Pinkney, City Attorney
CONTRACTOR:

Stache Inc. dba The M&M Group
By:

Print Name: President/Owner
Title:

City of Beaumont Agreement #
C24 -
EXHIBIT "A"

PROPOSAL
(insert behind this page)

City of Beaumont Agreement #
C24 -
EXHIBIT "B"

CERTIFICATES OF INSURANCE AND ENDORSEMENTS
(insert behind this page)

Professional Services Summer Concert Series 2024
rrm

GROUT' ENTERTAINMENT
©uer W (rau-s oocen'tce
Stache Inc., dba The M&M Group
16872 Bolsa Chica Street, Suite 204
Huntington Beach, CA 92649
PROFESIONAL SERVICES PROPOSAL SUMMER CONCERT SERIES 2024 — CITY OF BEAUMONT Attention: Ashley Starr, Recreation
manager / Doug Story Community
Services Director
[email protected]
[email protected]
Submitted by: The M&M Group
Contact for Clarification, Negotiation and Contract: Michael Scafuto 16872 Bolsa Chica Street, Suite 204
Huntington Beach, CA 92649
Phone: (714) 846-6600
Email: [email protected]
Cover Letter
Thank you for the opportunity to respond to the City of Beaumont Summer Concert Series entertainment services request for proposal. The M&M Group was founded in 1980 and since then has represented, produced, and managed thousands of community events around the country. Multi -day events with live headline artist performances, local tribute bands, strolling entertainers, and everything in between. Our company has successfully provided our full event production and event management services for this event for over 25 years and would be honored to provide the City of Beaumont Summer Concert Series with unforgettable experiences.

Submission of this proposal signifies that all terms, conditions requirements, protest procedures, performance measures and instructions concerning the award of the RFP to which this proposal responds, have been read and understood. Further, in signing this letter, as the authorized representative of the submitting bidder, it is expressly agreed by the bidder that failure to have provided accurate and truthful information in this proposal or any deviation from any requirement or performance measure stated in the RFP shall constitute grounds for rejection of this proposal. And further, bidder agrees that if the submitted proposal is not in the format of the RFP, bidder's proposal will be deemed non -responsive. l 7r, is zi 3-Cei6r
Michael Scafuto
CEO, The M&M Group

Company Profile

GROUP ENTERTAINMENT
ate 40 %o s 4 -' ce
Firstly, we would like to thank you for taking the time to review The M&M Group's proposal to provide Entertainment Services to the City of Beaumont Summer Concert Series. The M&M Group is a privately held corporation founded over 40 years ago. Our offices are located in Huntington Beach, California and office hours are Monday through Friday from 8:00 a.m. to 5:00 p.m. Pacific Standard Time.

During office hours, all members of our staff are always available to answer your phone calls and are considered an extension of your staff and diligently work around the clock to ensure your entertainment needs are met and exceeded. All available communication resources will always be available for your utilization, with quick responses and immediate action. We are fully licensed, bonded and insured booking agency.

The M&M Group is led by its CEO Michael Scafuto who is a 25+ year veteran and 2nd generation talent buyer, the company today is a young, modern organization with a staff that understands modern practices, but still emphasizes the focuses of our past - dependability, integrity, and customer service. As we've embarked on the new norm after the devastating global COVID-19 pandemic, our company was one of the very few entertainment companies that survived the global shutdown of live entertainment. The M&M Group staff, practices, and organization have been able to adapt and grow through the changes. We demonstrate the importance of working closely with all our clients to adjust our services to meet their specific needs, and we are always willing to meet to assess, and if necessary, re -assess their needs in this ever-changing industry of live entertainment.

We are a fully qualified and experienced talent buying and event production company that has been successfully programming entertainment and producing concerts for over four decades. Our company is experienced in working with working with cities, municipalities and public entities as we have provided entertainment and event production services for organizations within this sector for many years.

Throughout our journey, we have gained and maintained ever-growing relationships with all major talent agencies such as CAA, WME, UTA, etc. as well as Artist Management Companies and Artists themselves, to deliver to our clients the best entertainment avails, pricing, and entertainment buying experience possible. Our professionalism and communication skills have proven our passion for programming top notch talent for our clients, which has also gained the trust of the agencies and agents to where they are eager to give our company and clients first choice of avails over competitors.

We are also very fortunate to have direct access to sound, lighting, and video wall production elements at our fingertips. These elements have been utilized by event locations of all types, such as, Beaumont Cherry Festival, City of Fontana, City of Ontario, Burbank Starlight Bowl, and many more. Our main goal for all clients is to figure out how to save them money, and this has made it possible for us to consistently save clients anywhere between 15-20% and sometimes as much as 50% on production. This is among the many resources that the M&M Group provides for our clients and partners.

The M&M Group works hard to make sure that our clients are always satisfied with the services we provide. We are proficient in detail orientation, staying ahead of schedule with all projects and events, and addressing all our client's needs. Our goal is to always go above and beyond expectations. You can rest assure that we will always have everything taken care of and will provide effective services, in a timely manner, with measurable results.

The M&M Group has produced/managed entertainment events, both large and small, throughout the Western United States for over forty years. We have access to all genres of the highest quality of entertainment and are ideally equipped to procure talent on behalf of the Sonoma-Marin Fair. Our talented staff is experienced in every aspect of event production and can attend to every detail of the event from start to finish, providing a truly turn -key experience.

The M&M Group is deeply rooted in the Western U.S. with its partnership cities including the City of Burbank (15 years), the City of Santa Fe Springs (31 years), the City of Norwalk (18 years), the City of Fontana (6 years), the City of Ontario (4 years), the City of Yucaipa (5 years), the City of Beaumont (26 years), the Dayton Fair (6 years), the 32nd District Agricultural Association -Orange County Fair (6 years), the So -Call Taco Festival, several different Native American Casino concert venues, and many more.

With over 300 events produced annually, you can be confident that the M&M Group is well equipped and thoroughly experienced in producing an amazing event for the City of Beaumont. As part of the entertainment industry, the M&M Group is ideally positioned to provide and easily procure top -tier entertainment from National touring Artists & bands to local talent such as Magicians, roaming talent, attendee interactive installations, and much more. Our company has successfully procured National headlining Artists, local bands/tribute Artists, and production for the City of Beaumont Cherry Festival for more than 25 years. We have successfully produced and programmed some of the biggest names in the music industry all while staying below the given budget. In addition to having booking and production responsibilities for the City of Beaumont and their annual Cherry festival, The M&M Group also facilitates everything from parking, barricades, portable restrooms, RV rentals for Artist dressing rooms, all hospitality requirements, stage and production management with our four -decade long industry relationships, we have the unique ability to route big name performing artists through many of our venue clients to enable us to affordably secure these acts for our clients with lower budgets.

Relevant Events Projects - Previous and Current:
• City of Beaumont — Cherry Festival (20,000
to 40,000 attendees' cycle over a 4 -day period)
o On -Site Event Services
o Community Outreach Engagement
Services
o Production Services
o Production Staffing Services
o Entertainment Procurement
o Parade Facilitation
o Coordinated road closure and detours
for Events
o Traffic and Parking control for Events
(8,000 guests at Beaumont for Brian McKnight)
• San Manuel Indian Bingo & Casino
o On -Site Event Services
o Media Coordination
o PR Coordination
o Production Services
o Production Staffing Services
o Audio/Visual Services
o Entertainment Procurement
o Event Coordination
o VIP Meet & Greet Coordination &
Management
o Stage Management
• City of Santa Fe Springs Music Festival
1986 — 2017 (City Eliminated Entertainment
Budget)
o On -Site Event Services
o Community Outreach Engagement
Services
o Production Services
o Production Staffing Services
o Entertainment Procurement
o Parade Facilitation
o Coordinated road closure and detours
for Events
o Traffic and Parking control for Events

Current Business -Related References
Client
Address Contact
Phone
City of Santa Fe Springs
12407 Paiz Place, Norwalk, CA
90650
Mike Mendez
Former City Mayor & City Manager (562) 305-9091
YPO / WPO / Walt Disney World
Young Presidents & World
Presidents Organizations
(Worldwide Multi -day Events /
Walt Disney World)
225 East John Carpenter Freeway;
Suite 500, Irving, TX 75062
San Bernardino Sheriff's Rodeo Glen Helen -San Bernardino CA Approach:

Bruce Newman
Founder & Creative Director (610) 937-0124
Mathew Cohn
Vice Chairman
(215) 953-3664
Jeremy Dean
Chief Executive Officer 1 (909) 486-9239
Brad Bonnet
, Chief Marketing Officer -
Entertainment
(909) 732-6230
• Collect clear information from the needs of the city staff for the event. • Utilize 45 years of industry relationships to create a comprehensive plan to execute the task and event at hand.
• Secure talent at the budget or under budget with proprietary booking procedures • Coordinate proper production and backline per the needs of the event and artist! • Administer contracts, provide marketing collateral for each artist to staff! • Advance the show with artist and city staff 7-14 days prior to each event activation! • Coordinate load in with artist and crew/city staff!
• Produce flawless event!
• Load out after the event!
• Repeat each week until series concludes!
Firm Profile:

Stache Inc, DBA The M&M Group - "We are a Licensed Talent Agency which is required in the state of California to book and represent musical artists and entertainment." Below are some key points to highlight why the M&M Group is qualified to provide top tier service as Entertainment buyers (all in-house staff available 24/7):
• Licensed (TA License# TA000274014) — 25 years
• Bonded — 25 years
• Insured — 45 years
• Large -Scale Event Production/Management 40 years of experience • Entertainment Procurement 45 years of experience
• On -Site Event Services 40 years of experience
• Community Outreach Engagement Services 40 years of experience • Guest Celebrity Outreach Services 40 years of experience

• Media Coordination - 40 years of experience
• PR Coordination - 40 years of experience
• Production Services - 40 years of experience
• Production Staffing Services - 40 years of experience • 45 years in business
3 Most Recent Similar Project:
• Walt Disney World May 14th — 18th, 2024 (2023, 2022, 2019, 2018, 2017) o Procure all entertainment for 2000 guests.
• National level artist
• Local Artist
• DJ's
• Tribute Artist
• Disney Nominated Artist
o Provie all production services
• Stage
• Sound
• Lights
• Video Wals
• Labor
• Permits and Insurance / Fire Marshal Permits
o Provide all guests experiences.
o Provide all travel arrangements for artist and crew
o Produce entire event
• City Of Beaumont Cherry Festival — June 1st — 4th, 2023 (2022, 2019, 2018, 2017, 2016, 2015, 2014, 2012, 2011, 2010, 2009, 2008, 2007, 2006, 2005, 2004)
o Procure all entertainment for 13,000 — 15,000 guests throughout weekend • National level artist
• Local Artist
• DJ's
• Tribute Artist
o Provie all production services
• Stage
• Sound
• Lights
• Video Wals
• Labor
• Permits and Insurance / Fire Marshal Permits
o Provide all travel arrangements for artist and crew
o Produce all event details for the entertainment portion of the event • Beaumont Cherry Vally Recreation & Park District September 15th — 17th 2023 o Procure all entertainment for 33rd Annual Octoberfest • Local Artist
• Specialty / Heritage Acts
• Tribute Artist
o Provie all production services
• Sound
• Lights

• Video Wals
• Labor
o Provide all travel arrangements for artist and crew
o Produce all event details for the entertainment portion of the event.

Office Location:
o 16872 Bolsa Chica Street, Suite 204; Huntington beach CA 92649.

Proposed Team:
o Michael Scafuto (US Navy Veteran) — CEO — 27 years of experience. Will oversee entire series and be your onsite producer. Currently responsible for over $10,000,000 in annual show for clients. Holds 4 gaming licenses, Talent Agency License, and other federal licenses.

Secondary Onsite Producers when needed:
• Mike Nando — Production specialist 25 years
• Michelle Boyd — Event producer — MTV, VH1 — 30 years
Proposed Lineup and cost: - (Note all Artist are already pre -confirmed if line up is approved) Proposed Services Provided - Cost, Equipment & Entertainment Line -Up:

Entertainment Lineup:
• Thursday June 13th, 2024 — Legends of Rock - Journey & Sammy Hagar Tribute • Thursday June 20th, 2024 — Jimmy Buffet Tribute Garret Wilkins & The Parrott Heads • Thursday June 27th, 2024 — Taylor Swift Tribute Taylor Nation "Specifically" • Thursday July 4th, 2024 — Led Zepplin Tribute Led Zeppagain & Revertigo • Thursday July 11th, 2024 — Eagles Tribute Hotel California • Thursday July 18th, 2024 — Mexican/Mariachi - Flor De Tolache (grammy award winner) • Thursday July 25th, 2024 — County Superstars - Tim McGraw & Chris Stapleton Tribute Production Services:
o Stage Dimensions 20x16 x3
o 6-5'x3.33' stage deck w/ legs
o Clamp Kit
o ShlrnKit
o Stage stairs w/ handrails
o Stage Skirt kit
• ROOF STRUCTURE 20'w 16'd x14'h
o 6 Way Universal Junction Block
o 1 0' Square Versatruss
o 1 2' square Versatruss
o 8' F34 Square truss segment
o 4' F34 Square truss segment
o 30"x30" aluminum base plate F34
o 55 Gal Water Barrel counter Balance. faucet Required
o Shade Mesch Roof

o Bungee kit for shade mesh roof
• SOUND SYSTEM:
o Midas M32 32x40 channel mixer
o All Microphones Necessary for performance
o All Necessary stands for performance
o All Necessary Microphone cables required for performance Extension Cord Cable kit o 1x12" stage monitor
o 1 S" Drum sub w/ Mid hi top
o All Necessary speaker cables required for performance. o Main amp rack
o 4 Channel Monitor/Front Fill amp rack
o Shure QLX Wireless unit
o 1x 10 center fill speaker
o EV dual 18" folded subwoofer
o 2x10 Line Array Cabinet
o Kuzar 57 material Lift.
o Chauvet Slim Par Q 70w LED light fixture
o Chamsys Quick 10 lighting Controller
o 1 Lighting cable kit
o Chauvet intimidator 260 Moving head fixture
o 1 Haze Machine
o Technician Al Sound ,A1 Lighting
o Set up, Tear down technicians
o 11.6 kW Towable Generator Rental Includes: delivery, set up, 50' camlock cable, Edison break out, box up and pick up.
o Various Backline Equipment for each band
o 10x7 Video Wall hung from Roof Center Stage
ADDITIONAL SERVICES: Artist transportation, airfare, hotel rooms, backline equipment, per diems, food, drinks, snacks included as necessary.

Total All In Coast for 7 events - $175,000.00 ($25,000 per event) Contract price is for entire series.

Letters of Recommendation
Beaumont Cherry Festival
4 #
cr EST 1982
°CI 10
951-663-0601 w uw_beaumontcher festival_ g
1310 Oak Valley Pkwy Beaumont, CA 92223
iufo'beaumontcherryfe sti-a1_ org
For the past 25 years plus, the ri&r.i Group has provided unparalleled entertainment and event producing services to the Beaumont Cherry Festival. These services include securing national touring artists, amazing tribute artists, top of the line staging, sound, lighting, and everything in between_ The Beaumont Cherry Festival Association prides itself on building community involvement and keeping tradition, and the rki&r..i Group continues to be a key player in our efforts to provide high energy, family fun entertainment, community based programs, and seamless event management from start to finish. The M&Iv1 Group has successfully and consistently provided GRADE -A production elements, world renowned performing artists, event and stage management, and enhanced programming year after year.

As a result of our partnership with the M&M Group, the Cherry Festival has been able to expand our reach of festival goers within the immediate and adjacent communities, providing a diverse entertainment lineup, and consistently attracting over 20,000 happy Cherry Festival goers each year.

We recommend the M&M Group for all of your entertainment needs and programming.

Their commitment to excellence is exemplified through the work they produce and the successful outcome of the final product that is presented_ Their organization would be an asset to any company looking to grow, enhance, and develop in the entertainment industry_
Thank you,
Beaumont Cherry Festival Committee

Michael Scafuto (The MM Group)
From:

Sent:

To:

Cc:

Subject:

San Paolo, Melissa [msanpaoloa@casinopauma_com]
Friday, April 24, 2015 4:50 PM
michael@mm-group_org
Moreno, Cecily
For RFP
Working with The M+M Group has been a great experience for Casino Pauma, They have raised the bar on our entertainment program. They are client first focused delivering aggressive pricing negotiations with strong routing leverage. Their vast experience and knowledge in the entertainment industry lends great credibility to The M+M Group and every client they represent. I would highly recommend The M+M Group for all of your entertainment needs.

Melissa San Paolo
Di rector of Marketing
Casino Pauma
Confidentiality Notice: the information contained in this email and any attachments may be legally privileged and confidential. If you are not an intended recipient, you are hereby notified that any dissemination, distribution, or copying of this e-mail is strictly prohibited. If you have received this e-mail in error, please notify the sender and permanently delete the e-mail and any attachments immediately. You should not retain, copy or use this e-rnail or any attachments for any purpose, nor
disclose all or any part of the contents to any other person.

To Whom Et May Concern:

I am writing in behalf of the M&M Group and Michael Scafuto. Michael has brought new energy to our venue. He has provided numerous opportunities for talent of all types to keep our line-up fresh and diverse. Michael works day -in and day -out to help us find the right talent for our market. He is a pleasure to worl< with and he is always available to discuss prospects as they develop. With his relentless motivation and his knowledge of the industry, I would recommend his services to my peers. I am eery happy that we rnade the choice to work with Michael and the M&M Group.

Best Reg 4rd
Mark V . ti
General anagcr
One Arena Way
Council Bluffs, Iowa 51501
Main: 712-323-0536
Fax: 712-323-0551
Mid a mericactsn ter_corn

Knowledge of Fair & Entertainment Management
The M&M Group has extensive knowledge of both fair and entertainment management. Since the 1980s, our company's foundation and core began by producing and managing small, medium, and large festival and fair events at the municipal, county, and state level.

One of the first festivals that we booked and produced was the City of Rancho Cucamonga Grape Harvest Festival. The M&M Group played a vital and major role in what it has become today. Like the Cherry Festival, the Grape Harvest Festival included vendors, carnival rides, Arts & Crafts exhibitors, eating contests, and of course procuring live entertainment. We have worked with many Districts Agricultural Associations throughout the years and understand the ins and outs of an event organized by a state entity. From contractual terms and conditions to punctuality and execution, we are experienced in partnering and gaining the trust of our Fair clients and providing them with the support needed to produce a flawless event. We have a deep understanding of the significant detail that must be put forth when producing such events and how proper execution determines the success of the event. Organization and communication are key, and our experience with fair entertainment management and producing multiple similar events each year has enabled us to effectively execute the process from start to finish. We have a clear understanding of event scheduling, securing quality talent, staying under budget, and ensuring a safe production.

The M&M Group was hired by Live Nation & Guerilla Union to produce many notable tours and festivals including Rock the Bells that averaged 40,000 attendees per day in 6 states. Each venue consisted of a great deal of planning, permits, City and Municipality cooperation. Everything from Ferry coordination when producing a show on Governor's Island in New York City, to waste management coordination in Washington DC, The M&M Group was the prevailing source that delivered promptly and correctly the first time for a record attendance event.

For more than 25 years our company has fully produced and managed the City of Beaumont's Independence Day Celebration and Annual Cherry Festival which collectively welcomes well over 45,000 attendees. We hold the responsibility of coordinating the city Parade (including procuring the Parade's Grand Marshal), organizing, and managing the festival & carnival, coordinating the firework show and accompanying music soundtrack, as well as meet with city Fire Marshalls to ensure proper safety protocols are being met. Our responsibilities also include securing adequate security for all elements of the event, securing proper and sufficient waste management, securing, and strategically placing restroom facilities and wash stations for attendees. In addition to the above, our company has procured some of the greatest and most legendary music artists to perform year after year. Artists such as the late Eddie Money, Brian McKnight, Wynonna Judd, Smash Mouth, Vince Neil, Rick Springfield, Lance Burton Master Magician, Restless Heart, The Village People, Berlin, Thompson Square, and hundreds more. This type of in-depth festival experience gives us the confidence that we will be able to successfully execute Sonoma-Marin Fair's plans and goals and continue to enhance all festival goer's fair experience year after year. We will do this by utilizing our 40 plus year relationships, routing opportunities, and negotiating experience to confirm talent that typically would be more challenging for fairs to secure. This has been proven true over the last 25 years with many other similar events we have booked and produced. We ae also excited to explore new ground attraction ideas / experiences to attract new demographics to increase the number of yearly attendees at the City of Beaumont Summer Concert Series. Our team will be dedicated and committed to the success of this event year after year. That is "The M&M Group Promise".

Here is what the process looks like when producing a four -day event for a City Client:

Our team meets with the citys committee to identify the entertainment goals for the event. This includes the type of entertainment, the day-to-day schedule, any wish list Artists / entertainment from the committee and/or community, and the budget. Once these components are established, the M&M Group gathers a list of available National touring Artists / Acts starting with the wish list artists, and then all other available artists and their price for performance.

Once we accumulate a realistic list of possible Artists, we discuss the list of Artists with Festival committee. After the discussion, headlining artists are selected to perform for the festival and formal offers are approved and sent by the M&M Group to the Artist agents. The Artists are also made aware and agree to utilizing Festival in-house production.

Once we confirm and secure the headline artists for each day of the event, we begin discussing local talent and strolling entertainment to secure for the event. Once these acts are established, offers are made and the acts are secured for the event. We then gather all artists riders and contracts for review and redlines. The artists production riders are shared and discussed with the fair production manager, and production advance calls are then scheduled and executed to discuss important information such stage plots, load-in/sound checks, set length, and all other production elements. After

Knowledge of Fair & Entertainment Management
scheduling and performance details are confirmed, our team puts together a very thorough written advance schedule and distributes the document to every party. On the day of show, the M&M group staff will arrive on site 1-2 hours prior to production & artist load -in. This allows our team to walk the property and inspect the production equipment that will be loaded -in the day prior. Our team will be first and main contact for the production team and Artists/crew and will ensure the schedule is adhered to. Our team will oversee and support the production team and Artist's load -in and sound checks, and ultimately make certain that the show begins per schedule. Our team will remain on -site and in direct support for the Artists and production team until the conclusion of the event.

San Bernardino Sheriff's Rodeo 2023

Closing
In Closing, The M&M Group will always do what is in the best interest of our entertainment venue clients and preserve every chance to build patron and team member satisfaction. We do not take our responsibility as a entertainment buyer lightly. We pride ourselves in providing an incomparable service to our clients and immersing ourselves into their world by making those goals our own. We negotiate as if the money used to acquire entertainment is our own and treat your Entertainment Division as a business. As your buyer it is our duty to represent your interests above all else. We invite the opportunity to further discuss how the M&M Group can take the overall City of Beaumont Summer Concert Series entertainment vision and implement a realistic game plan for the desired budget. Thank you for the opportunity, your time, and consideration.

Sincerely,
The M&M Group Team

Closing

BUSINESS LICENSE CERTIFICATE
The person, firm or corporation named on this certificate is hereby granted this certificate, pursuant to the prowslons of Tltie 5 of The Beaumont City Code to engage in, any on or ccndud, in the City of Beaumont, the business trade, caning profession. exhibition, or avocation described below. This Business Tax Certificate doe not consbt to evidence brat all requirements of the Beaumont City Code or regulatory agenCles have been satisfied. This Business Tax Certihcate is NOT

TRANSFERABLE
BUSINESS NAME: Stache Inc. Dba The M & M Group Business Type:

BUSINESS LICENSE CERTIFICATE
The person, firm or corporation named on this certificate N hereby granted this ceRiflCate pursuant to the provisions of Tide 5 of The Beaumont City Code to engage in, carry an or conduct, in the City at Beaumont, the business trade calling profession, exhibition or avocation described below This Business Tax Certificate does not constitute evidence that all requirements of the Beaumont City Code or regulatory agencies have been satisfied This Business Tax Certitcate is NOT TRANSFERABLE.

BUSINESS NAME: Stache Inc. Dba The M & M Group
BUSINESS LOCATION: 16872 Balsa Chica St Ste #204
Huntington Beach, CA 92649
BUSINESS OWNER: Michael Scafula
STACHE INC. DBA THE M & M GROUP
16872 BOLSA CHICA ST STE ti204
HUNTINGTON BEACH, CA 92649
TO BE POSTED 1N A CONSPICUOUS PLACE

CITY OF BEAUMONT
550 East Rh Street, Beaumont, California 92223
Business License Department, (951) 769.8520
096

CITY OF BEAUMONT
550 East 6th Street, Beaumont, California 92223
Business License Department, (951) 759-8520
Business Type: 096
Description: Entertainment Agency
Business License Number: 06783
Date Issued: May 15, 2023
Expiration Date: June 30, 2024
Aulhorited •ignalure

NOT TRANSFERABLE

Closing
•
4telp uf( •I.rw r IR
IL»pfirrm eel IIt ked..Erid RAM join,
tihi iu' InjlAhor W1(11rd5 Eufurcerue1H
lirrning& 1ili jaroliae l It4
151SY"!as 41r. 14$2
OFkian6." t'. M I2
Talent Agency Licf
IilTecti 'c Chic
111/2074
5TAC1IE, fNC
Du THE M& . GRIM FP
16$5214+1ssChi= &rect.Moe 31)4
IfinaulpEREfteh. CA 426.49
TAaaa7740,4
Ha+Ing Pa" 0 Ow 1.ako ( 01ninnoner ni the Stan* uSC'aYdrxgn she required L.lalpe Fees and hvenig dern:iled a Sureru Hond ss]a.reb} Cruntq.l a Iltitii5lc It, an -dam. hueircb! Ma Teflon Aanory rn tho Siete. al' Celrrerree w IFrr Foegllarr(KI and crk Ina lie I►rr IRMA dclip Bled el:ewr in Dunfanitdv wall Ida pnwINurar ret'n.ixo 4. Part & Eivislnn 2urrhe J•Gar' r.& and the r JL an
I*!I isftlE4 S11c lrrder L+y rlm Laker Carm1L.uarree rs ur.d eg
THIS RECIS'F'RAT1411.1 IS NO r TRa t-.FEL4a.411. F: .0.11 rti;%ALI6 MIA .41 THE RECmTF:R F J OPERA aING 1-1/1:ATION Iij,IIC'ATEU.tJ OICF.

Suslriesa Flame / SendEe Address
MaMGROUP
R6%72 SoL'+r,CNYCASE UAII.7O4
UHTI TpM �
-POST IN A CONSPICUOUS PLACE -
City of f unt ngton Beach
BLJRiln ss Licerlst
ROST IN PU�LPC V W
License Number
/154
EfTeCtllt. Date
.1/10024
expire#tan Data
12/31/20;4
Amount fall
$I1& 8o
01, It IS FOR Trfk PERSON TI} WHOM
MC ONCtil BEFORE THE ExpatA1iolq;lal rf
_J

Closing
AC4RdJ

COMMERCIAL INSURANCE APPLICATION

APPLICANT INFORMATION SECTION
DATE {E•DTYf
03n6r_0M
AGENCY
The We Mace GLsurnwe AgOky, [ILc.
1439 W . Chapnan Ave, A356
Orange
C/A A921{(f{

CARRIER

NAIL CODE

COMPANYPOLICY OR PROGRAM RUE

PROGRAM CLUE

POJCT NUMBER
NCONT
AMEACT AM3' dal ilIce
UNDERWRnER UNDERWRITER OFFICE
PHONE 714-933-1164
WC, Na. Ed,
FAX 7I1 -+A1-1161

STATUS OF

TRANSACTION
,C

OVUM (ISSUE PCLICY
BCUIE IGNe Dee Ara", Math Copp:YTC

CHANGE DATE TIME
CANCEL 0616/2023
I
[RENEW
MI
MI
Eil IL
xto MOTETS: a1Ry06111wal ILG
DR
j�'.00ID
CODE
SUBOODE:

AGENCY CUSTOMER ID:

LINES OF BUSINESS
INDICATE LUNE0 OF BUSINESS

PREMIUM

FREEBIE

PREMIUM

BOILER B MACH PIE '
$

CYDER AID PRIVACY
$
YACHT
$

BUSDIESSALRO
.1

FTDUCIARYLIABNITY
1 ►
BUSt1ESS OWNERS
j

GARAGE AIM DEALERS
$
y
x
CC.t€.Rcw.oeNETRALLSAIILrrl
}
LWUORLNBILTrY
$
$

CCNNERCLL INLAND NORM
4 MOTOR CARRIER
$
$
C

CCNEFRCLAL PROPERTY
4 TRUCKERS
1 CRIME
4 UMERELLA
1 $

ATTACHMENTS
ACCOUHTSRFrLIYABLEI VN (lap R PAPERS

GLASS AND SIGN SECTON

STATEFENTI SCFEDILE CF VAUJES

ADDRID SL INTEREST SOFEDIAE

HOTEL I MOTEL SUEPLENQIT
STATE SIFPLEMIEIT{Ynpp11 ble}
ADOSTK]NAL PREMISES NFORMATTON SCHEDULE

NETALLATFON I BUILDERS RISK SE CT HNJ

VACANT BLESSING SUPPLEMENT

APARTMENT BUDDING SUPPLEMENT
■DERFNTIdU1 LNSILTTY EXPOSURE SUPFLE.ENT

VEHICLE SCEEDULE
CCNDD ASSN BYLAWS {TON DSO Com )cull(}
PRERNATIDNRL PROPERTY EXPOSURE SUFFLEIFlNT

CCNRRAGTORS SUPPLEMENT

LOSE SUMMARY

COVERAGES SCHEDULE

OPEN CAFLGO SECTION

DEALERS GEGTICPI

PREYJM PAYMENT SUPRFAEHT

DRIVER INFORMATION SCHEDULE
PROFESSIONAL LLABILTY SUPPLE.ENT

ELECTRONIC MTA PROCESSING SECTION

RESTAURANT I TAVERN SUPPLEMENT

POIJCY INFORMATION

PROPOSED EFF DATE
{}{r l{,2022
PROPOEEDE%P DATE
0(/..16:2024 ERECT

BILLING PLAN
(AGENCY
1�J
PA}TENW PLAN

YETHDD CF PATIENT
AUDR
DEPOER
1 UMNIMUY

PREMIUM
1 POLICY PREMIUM
1 APPLICANT INFORMATION
NAME {First NamFd Inw.31 AND MAKING ADORES S{ InoludIILp IF.4] S1AdL . L31.
16672 BELT 4A (MCA sr
SUITE 204
HLFN ITN( r ION LIbAC H CA 92649-3909
GLOOM
SIC
MAIDS
FEN DR SCC SEG 1
BUSBIES PHOIES (714)146-6660
!METRE ADORERS
�NORPOR
iICN I

OIVIDUAL
IJ�INT

ENT HARMEEV RS

SNO OF ERZ
—
NOT FOR PARTNERSHIP G. ORG
TRUSTSUBCHMTEF2'S'CCRPORATIOH
i
.Il
NAME INN an ell use humid! I A MAI GLOOMG ADDRE*E IIna IutlInp ZIP.411 GLOOM
tIC

NAI ICS
FIJI OR 000 SEC I
BUSBIES IS PHONE I'.

W EBLDE ADDRESS
N RI x3 ORArN I
M
(
—I
JOIANT DO M MINAS -$
PFrt CRG I

PARTNERSHIP
I
—IL
IEIi 'EP CCRPORATICA
Li
TRUST
m NAME {CNN. HeedlnWWI AHD MAILING ADDR ESE ITnoludInp 211..411 GLCOME
MC
N4100

FEDI DR SCC SECI
BUSBIES PHONE I:

IYEMifE ADORERS

CORPORATFCN

PIDIVIDUAL

JOINT VENTURE
LL.0 NYD NO.OF HEWERS MANAGERS:
—

NOT FOR PROFIT ORG
-.+RTNERSHIP

BUBCHAPTER'S'CCRPORATIOH
TRUST !—S
ACORD 125 (21HGP43)

The ACORD name and logo are registered marks of ACORD

Closing
STATE
FUND
Quote Details.

STACHE, INC.
16872 BOLSA CHICA ST STE 204
HUNTINGTON BEACH, CA 92649
Policy: 9135328-2023

WHW INS SVCS

WILLIAM WALLACE
Quote ID # 802623704
Quote Date: 3/1812024
Coverage Period; 042412024- 4412412025
Base Premium (LCM of 2.103) $.40.00
Experience Modification NIA
Estimated Standard Premium $440.00
Territory Modifier 0.99000
Tier Modifier 1.30000
Rating Plan Modifier 1.28700
Estimated Modified Premitim $566.28
Estimated Premium Discount Credit 1.00000
Factor'
Estimated Annual Premium $566.00
Broker Commission 9%
Interim Billing Factor 1.28700
Mandatory Surcharges
WCA Surcharge 2.46D4D% $13.93
WCFA Surcharge 0.41220% $2.33
LIEBT Surcharge 0.15DSD% $0.85
SIBT Surcharge 1.58910% $8.99
QSHF Surcharge 0.72660% $4.11
LEC Surcharge 0.71090% $4.02
CIGA Surcharge 0.0000096 $0.00
'Premium Discount: Modified Premium is discounted according to the following schedule:

First $5,000 - D_D%
Above 55,000 — 11.3%

lai riCrua mac
Closing
CERTIFICATE OF OCCUPANCY 020_ -

CITY OFRUNTINOTO BEACH
D1 PT. OF PI,Ah IM & BUILDING APPLICATION
Blisirlcss Address 16872 D416 * 2t 91e, z03 Hworpgroan kth. a Business Owners Narne i MI Beatulo
Business Name PAMrmLETuertrl,.r,a,t
Business Type •t Ienl Aganry
Ptuperr: Owner Information (required)
Name HaghiQhal Rnrl Etiale, UC gSfAn Heghghat, tdansger A, Tess 16072512j Chin JVeet
City H,x,tloplem Stat ..L.tpCB 9179$
Telephone No, 714-114645/34
(3'd Pine - The Applkarl Must Apply la-Per'som)
Date April tt, 2017
Zip Code +$
Tc]ephonc No.71t-e484eo 1
Bus. Phone 714-&+aaentr
Tenaat/Emcrgency.0 ntact (required)
Name Michael Sc-atulo
Home Address .. -k cl506
City State/Zip
Telephone No_ 9og,Fa2-7137
THIS USE WOLTLD BE: DESCRIBED AS:
0 Newly Consiruetcd Building ur ID /wasting Building
IS Tins BUILDING FIRE SPRL IKLERET7 1 Yes ❑No
CFrECK ALL THAT APPLY:
❑ Change of Business Owner Change of Occupant ❑ Change of Use 0 Additional O .Qupant • Indicate former type of business _ ..
• Are you requesting that the electricity be turned on? ales ■ No • Will operations produce dusk voad shavings CT similar material? ❑Yes INo • Will opet-avr r1s involve the repair or replacement of automobile parts? ❑ yes IlNo components repaired or replaced. _
• Does the operation involve the use of -welding or open flame? ❑ Yes • No If Yes: Describe thee.
• wild the business he a drinking, dining or asremhly use with an ot-cupant [Dad of more char so persijes1 QYea i No
• Will there be storage ranks, prido]as, ire ahe]vieg exceeding 5feet 9 inches in height? ❑Yea END The fe]lowiag lobesi describes my operation ill Office Only 0 Read Saes ediravciorrial 1JU ritrehouse lSiar,ufacruring.'His ibutlan :liestaltrant'Tai€erOut Fovd ❑Other_ • Will afly pricer products including bee£, poultry, and/or fish bee cooked or fried oasite? A Ycs ■ No {f}Umr arrrwered yes, p/eaxeproce.allr1 the neru e}ueatfaa. • Does your facility currently haw b, grease cnntrut ckv3ce (i.c. grease trap Dr grease intcreerior);} Cheek one.. 4 Yes • No
For OrTt li Wendy
h'
Oce &Icti1P, _
ace Group;
Gee. Grew:
'rota] Sq Fiacemioi.

Rbda. Pernik
Area:

Arco:

Area;
Imo.urSwim
i:oiithaprrrt a:

Oor Lo/,d•
Opp Load:

Occ Load;
TIkovipwy� —
2'eauu :
planning lanisio:174„_nnie:AVIAr
F$udd Ror ino iawfld ayIniliaJI; _ Doi -
Conditions of Apgurvai or Odin Itiottsa; --i116_4--e--66 N
Cream yatcerasptar Ynrtli.d ryaatrd tly reddalr;Daft;

‘k
BEAUMONTA O R N 1
California Levine Act Statement
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Beaumont City Council Member from participating in any action related to a contract or application if he or she receives any political contributions totaling more than $250 within the previous twelve months, and for twelve months following the date a final decision from the business or applicant.

The Levine Act also requires a member of the Beaumont City Council who has received such a contribution to disclose the contribution on the record of the proceeding.

Current Beaumont City Council Members are listed at:
https://www.beaumontca.gov/29/City-Council
Proposers are responsible for accessing this link to review the names prior to answering the following questions.

1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $250 to any Beaumont City Council Member in the 12 months preceding the date of the submission of your proposal or application, or the anticipated date of any Council action?
YES If yes, please identify the Council Member(s):

X NO

2. Do you or your company, or any agency on behalf of you or your company, anticipate or plan to make any political contribution of more than $250 to any Beaumont City Council Member in the 12 months following any Council action related to your proposal or application? YES If yes, please identify the Council Member(s):

X NO
Answering yes to either of the two questions above does not preclude the Beaumont City Council from awarding a contract or approving an application or any subsequent action. It does however, preclude the identified Council Member(s) from participating in any actions related to your proposal or application.
5/1/2024
Date
Signature of authorized individual
The M&M Group Entertainment
Company/Applicant Name
City of Beaumont 1 550 E. 6th Street, Beaumont, CA 92223 1 (951) 769-8520 1 BeaumontCA.gov

BAUME ONTA -c A L I F O R N I
Staff Report
TO: City Council
FROM: Kari Mendoza, Administrative Services Director
DATE May 7, 2024
SUBJECT: Authorize Radio Purchase for Non -Safety Personnel — Capital Improvement Project AD24-01
Description Complete the radio transition from Eastern Riverside Interoperability Communications Authority (ERICA).

Background and Analysis:

On October 4, 2022, City Council directed public safety staff to coordinate with the Riverside County Sheriff's Department and begin the migration to the Riverside County Sheriff's Department Public Safety Enterprise Communications (PSEC) system and authorized the purchase of new radio equipment for public safety. Since that date all five ERICA public safety agencies have been migrating to PSEC, with the latest migration occurring in February 2024.

Staff has been exploring options for our local government departments including public works, transportation, grounds maintenance, building and safety and code enforcement.

The following quotes were obtained for PSEC compatible radio equipment:

Rivcomm Inc.

Airwave — Kenwood Radios
Cazcomm — Kenwood Radios
Motorola — APX N50 Radios
$228,437
$281,951
$353,139
$704,419
The above radio options will operate on the PSEC network for a monthly fee of $127.00 per month, per radio. The annual cost to operate the 130 radios needed for our local government departments will be approximately $167,627. The Rivcomm quote does not include installation, antennas or chargers.

Staff also researched alternative solutions to joining the PSEC system. Those options would include the purchase of our own radio system. Purchasing our own standalone

radio system would not allow for easy interoperability with our own Police Department on a routine basis or the county agencies in the event of a natural disaster.

Airwave — Various 800 Options Ranging $112,193 - $217,888 Cazcomm — UHF System $151,512
Golden West Communications — UHF System $172,783
The above radio options would all require recurring site rental agreements, tower leasing space and telephone line costs in the amount of approximately $25,000 per year. These solutions offer comparable geographic radio coverage when compared to our current system. PSEC offers regional coverage throughout the entire Riverside County region. This would allow our buses to communicate when outside of City limits.

Another challenge to a stand-alone system would be obtaining our own frequencies due to our geographic location.

Fiscal Impact:

The cost of the PSEC compatible radios was presented in the Capital Improvement Project amendment as project AD24-01 this evening.

Staff estimates the cost to prepare this report at $540.

Recommended Action:

Authorize staff to purchase 130 radios from Airwave in an amount not to exceed $295,000.

Attachments:

A. Rivcomm Quotes
B. Cazcomm Quotes
C. Motorola Quote
D. Golden West Communications Quote
E. Airwave Quotes

•)MM UNICATIONS
RWAVE
7213 OLD 215 FRONTAGE RD
MORENO VALLEY, CA 92553
(951) 656-5699
75-430 GERALD FORD DRIVE- SUITE 203
PALM DESERT, CA 92211
(760) 834-8967
bill to:

BEAUMONT, PUBLIC WORKS
550 E 6TH ST

KARI MENDOZA
BEAUMONT, CA 92223
414 SOUTH J STREET
IMPERIAL, CA. 92251
(760) 355-2804
2727 SUPPLY AVE
COMMERCE, CA 90040
(323) 725-0998
Quote
Estimate Date:

Estimate Number:

Total Amount:

Payment Terms:

Sales Representative
Expiration Date
Mar -11-2024
2010453995
5281,950.43
Chris Kraus
Apr -10-2024
ship to:
summary:

BEAUMONT, CITY OF
550 E 6TH ST

KARI MENDOZA
BEAUMONT, CA 92223
Estimate Date:

Estimate Number:

Estimate Amount:

Payment Terms:
03/11/2024
2010453995
$281,950.43
Description
Details
Item Quantity
Price
Total
Price
BEAUMONT PUBLIC WORKS EFJOHNSON P25 RADIOS TO WORK ON PSEC SYSTEM CONSISTING OF QTY 80 PORTABLE RADIOS AND QTY 30 MOBILE RADIOS WITH

INSTALLATION AND ANTENNAS

PORTABLE RADIOS
Questions?
Contact us using the contact information on the right.
$0.00

50.00 1
1 $0.00
$0.00
Airwave Communication Ent. l 7213 Old 215 Frontage Road ( Moreno Valley, CA 92553 Phone: T: 951.656.5699 I [Company.CompanyWebSite]
Page'
01 QRWAVE

OMMUNICATIONS
7213 OLD 215 FRONTAGE RD
MORENO VALLEY, CA 92553
(951) 656-5699
75-430 GERALD FORD DRIVE- SUITE 203
PALM DESERT, CA 92211
(760) 834-8967
bill to:

BEAUMONT, PUBLIC WORKS
550 E 6TH ST

KARI MENDOZA
BEAUMONT, CA 92223
414 SOUTH 1 STREET
IMPERIAL, CA. 92251
(760) 355-2804
2727 SUPPLY AVE
COMMERCE, CA 90040
(323) 725-0998
Quote
Estimate Date: Mar -11-2024
Estimate Number: 2010453995
Total Amount: $281,950.43
Payment Terms:

Sales Representative Chris Kraus
Expiration Date
Apr -10-2024
ship to:
summary:

BEAUMONT, CITY OF
550 E 6TH ST

KARI MENDOZA
BEAUMONT, CA 92223
Estimate Date:

Estimate Number:

Estimate Amount:

Payment Terms:
03/11/2024
2010453995
$281,950.43
Description
Details
Item Quantity Total
Price Price
BEAUMONT P.W. VP5430F2
BEAUMONT PRICING FOR VP5430F2 VP5430, 7/800 MHz, M2 PORTTABLE RADIO WITH LIMITED KEYPAD,3900mAh LITHIUM BATTERY L11 HIGH CAPACITY BATTERY AND KMC-70 SPEAKER MIC.

CONFIGURATION INCLUDES THE FOLLOWING:
-VP5430F2 VP5430, 7/800 MHz, M2
-KWD-AE3OK AES FIPS140-2 & DES Encryption Module
-8320000000 SCM Required
-7/800 MHz
- VP5430
- Standard Keypad (M2)
-Black
-Immersion
- Micro SD memory card (installed)
-835VPS000PK0o1 VP5000 PACKING KIT
-KRA-32K 7/800 MHz 1/2 Wave (Whip)
-KNB-L11X Li-lon 3900 mAh (L11 High Capacity)
-KMC-70M KMC-70M Speaker Mic (Black)
-Analog FM
-P25 CAI AMBE+2
-Analog Conventional
-8322000002 P25 Conventional
-8322000005 P25 Phase 1 Trunking
-8322000006 P25 Phase 2 TDMA
-8326000006 1024 Ch
-8323000003 Multi Key-DES-OFB
- 8323000004 Multi Key DES-OFB and AES
-8323000005 ARC4 (ADP Compatible)
-Conventional Voting Scan
- TrueVoice Noise Cancellation
- 8324000002 P25 OTAR
-8325000003 GPS
$2,050.31 80 $164,025.12
Questions? Airwave Communication Ent. 17213 Old 215 Frontage Road l Moreno Valley, CA 192553 Contact us using the contact information on the right. Phone: T: 951.656.5699 I [Company.CompanyWebsitel . • - ! • • • •

QRWAVE

COMMUNICATIONS
7213 OLD 215 FRONTAGE RD
MORENO VALLEY, CA 92553
(951) 656-5699
75-430 GERALD FORD DRIVE- SUITE 203
PALM DESERT, CA 92211
(760) 834-8967
bill to:

BEAUMONT, PUBLIC WORKS
550 E 6TH ST

KARI MENDOZA
BEAUMONT, CA 92223
414 SOUTH J STREET
IMPERIAL, CA. 92251
(760) 355-2804
2727 SUPPLY AVE
COMMERCE, CA 90040
(323) 725-0998
Quote
Estimate Date:

Estimate Number:

Total Amount:

Payment Terms:

Sales Representative
Expiration Date
Mar -11-2024
2010453995
$281,950.43
Chris Kraus
Apr -10-2024
ship to:
summary:

BEAUMONT, CITY OF
550 E 6TH ST

KARI MENDOZA
BEAUMONT, CA 92223
Estimate Date:

Estimate Number:

Estimate Amount:

Payment Terms:
03/11/2024
2010453995
$281,950.43
Description
Details
Item Quantity
Price
Total
Price
- 8324000003 OTAP (Over -the -Air Programming)
- 8326000028 Instant Recording Replay
-8326000029 Voice Recording (included)
-3 Year Warranty
KSC-52AK

CHARGER, SINGLE BAY RAPID RATE, A -POCKET, VP -T

MOBILE RADIOS
$66.40
$0.00
80 $5,312.05
1 $0.00
Questions? Airwave Communication Ent. 17213 Old 215 Frontage Road 1 Moreno Valley, CA l 92553 Contact us using the contact information on the right. Phone: T: 951.656.5699 I [Company.CompanyWebSiteJ

QRWAVE

COMMUNICATIONS
7213 OLD 215 FRONTAGE RD
MORENO VALLEY, CA 92553
(951) 656-5699
75-430 GERALD FORD DRIVE- SUITE 203
PALM DESERT, CA 92211
(760) 834-8967
bill to:

BEAUMONT, PUBLIC WORKS
550 E 6TH ST

KARI MENDOZA
BEAUMONT, CA 92223
414 SOUTH 1 STREET
IMPERIAL, CA. 92251
(760) 355-2804
2727 SUPPLY AVE
COMMERCE, CA 90040
(323) 725-0998
Quote
Estimate Date:

Estimate Number:

Total Amount:

Payment Terms:

Sales Representative
Expiration Date
Mar -11-2024
2010453995
$281,950.43
Chris Kraus
Apr -10-2024
ship to: summary:

BEAUMONT, CITY OF
550 E 6TH ST

KARI MENDOZA
BEAUMONT, CA 92223
Estimate Date:

Estimate Number:

Estimate Amount:

Payment Terms:
03/11/2024
2010453995
$281,950.43
Description
Details
Item Quantity
Price
Total
Price
BEAUMONT P.W. VM5930BF
BEAUMONT P.W. BEAUMONT P.W. VM5930BF VM5000, 7/800 MHz MOBILE DASH MOUNT RADIO WITH STANDARD MICROPHONE, IGNITION SENSE CABLE, KES-5V HIGH POWER EXTERNAL SPEAKER, KAP-2 SPEAKER ADAPTOR CABLE AND DC POWER CABLE.

CONFIGURATION INCLUDES THE FOLLOWING:
- VM5930BF VM5000, 7/800 MHz
-7/800 MHz
- Mobile
-KCH-19VM KCH-19 Dash
-KMC-65M KMC-65M Standard Mic
- KCT-23M DC Cable -10 ft
-KMB-33M Standard Deck Mounting Bracket
-KRA-40GM GPS Antenna
-KCT-46 Ignition Sense Cable
-Connect external speaker to radio
-KES-5A KES-5 high power speaker
-KAP-2 KAP-2 HA/PA Relay
-Analog FM
-P25 CAI AMBE+2
-Analog Conventional
-8322000002 P25 Conventional
- 8322000005 P25 Phase 1 Trunking
-8322000006 P25 Phase 2 TDMA
-8326000006 1024 Ch
-8323000003 Multi Key-DES-OFB
-8323000004 Multi Key DES-OFB and AES
-8323000005 ARC4 (ADP Compatible)
- Conventional Voting Scan
-TrueVoice Noise Cancellation
-8324000002 P25 OTAR
- 8325000003 GPS
$2,697.55
30 $80,926.39
Questions? Airwave Communication Ent. 1 7213 Old 215 Frontage Road 1 Moreno Valley, CA 1 92553 Contact us using the contact information on the right. Phone: T: 951.656.5699 1 [Company.CompanyWebsite] 1 QyG LyIJJ V1 LVVJ

Quote
1RWAVE

COMMUNICATIONS
7213 OLD 215 FRONTAGE RD
MORENO VALLEY, CA 92553
(951) 656-5699
75-430 GERALD FORD DRIVE- SUITE 203
PALM DESERT, CA 92211
(760) 834-8967
bill to:

BEAUMONT, PUBLIC WORKS
550 E 6TH ST

KARI MENDOZA
BEAUMONT, CA 92223
414 SOUTH J STREET
IMPERIAL, CA. 92251
(760) 355-2804
2727 SUPPLY AVE
COMMERCE, CA 90040
(323) 725-0998
Estimate Date:

Estimate Number:

Total Amount:

Payment Terms:

Sales Representative
Expiration Date
Mar -11-2024
2010453995
$281,950.43
Chris Kraus
Apr -10-2024
ship to: summary:

BEAUMONT, CITY OF
550 E 6TH ST

KARI MENDOZA
BEAUMONT, CA 92223
Estimate Date:

Estimate Number:

Estimate Amount:

Payment Terms:
03/11/2024
2010453995
$281,950.43
Description
Details
Item Quantity
Price
Total
Price
-8324000003 OTAP (Over -the -Air Programming)
-8326000028 Instant Recording Replay
-8326000029 Voice Recording (included)
-3 Year Warranty
QW760
Laird ( QW760 760-870 MHz 1/4 Wave Mobile Antenna (ANXQW760) Installation
INSTALLATION INCLUDES REMOVAL OF CURRENT XTS1500 DASH MOUNT RADIOS AND THE INSTALLATION OF THE EFJOHNSON VIKING VM5930BF DASH MOUNT RADIO, INSTALLATION OF IGNITION SENSE AND INSTALLATION OF THE KES-5 HIGH POWER EXTERANL SPEAKER WITH THE THE KAP 2 INTERFACE CABLE AND INSTALLATION OF 700 MHZ ANTENNA. ANTENNA COAX WILL BE TESTED AT THE TIME OF THE INSTALLATION AND TO DETERMINE IF IT NEEDS REPLACING AT AN ADDITIONAL CHARGE.

Programming

PROGRAMMING OF RADIOS TO BE PERFORMED BY RIVERSIDE COUNTY $9.02
$400.00
$0.00
$0.00
Subtotal:

Sales Tax:

Customer Signature Total:
30 $270.48
30 $12,000.00
1 $0.00
1 $0.00
$262,534.04
$19,416.39
$281,950.43
Questions? Airwave Communication Ent. 1 7213 Old 215 Frontage Road 1 Moreno Valley, CA 1 92553 Contact us using the contact information on the right. Phone: T: 951.656.5699 1 [Company.CompanyWebSite] rage 01 I.bU

Disclaimer:

This quote is intended for the named party above and not for distribution. This is a standard quote provided site unseen without prior coverage test. Airwave Communications reserves the right to charge for time and efforts gathering this information, all or in part if the intent was to use for RFP/RFQ or similar. Airwave
Communications is not responsible for equipment that fail during testing, programming, rebooting, etc. due to age, wear and tear, or anything beyond our control. Additional charges will be applied for delays that create "stand -by -time" during the "job". Monitoring is only to provide a snap shot of frequency noise at time of test and does not guarantee against interference. Any additional parts and work outside Schedule Of Work will be billed at time and material. Seller reserves the right to make design improvements of the Goods without notice.

Airwave reserves the right to correct any errors in prices or quantities for products or services. Assumption is Prevailing Wage is not required. Delays in the availability of radio units on the day of programming will result in additional charges.

Payment Terms:

One Hundred Percent (100%) of balance due in thirty days (Net 30) from date of invoice. For sales exceeding ten thousand dollars ($10,000) Thirty percent (30%) deposit due upon Purchase Order (PO), thirty percent (30%) due upon receipt of equipment or parts to our facility, and balance upon delivery or pick up. (Unless otherwise agreed upon in writing): Any invoice not paid within thirty (30) days of the invoice date shall incur a collection service charge of one percent (1.5%) of the balance due per month until fully paid. There is a 3% service fee for credit card transactions.

Customer to Provide:

FCC frequency(s) and channel setting(s), 110 A/C power to agreed equipment location, access to site, shaded area, Wi-Fi access (if needed), clear instructions on preferred radio placement (dash/console/desktop/rack, etc.), conduit between rooms or roof, and lift (if required). For Outfitting, the Vehicle drop off & pickup as scheduled. Any personal belongings, weapons, gear etc. must be removed before delivery. We will not be responsible for any items left in vehicle. Stand by time", waiting for POC, vehicles or delays, will be charged at time and materials rate.

Return:

A Return Authorization (RA) number must be requested and issued before returning any products to Airwave Communication. Most Products may be returned within thirty (30) days of shipment without incurring a restocking fee, provided such Product is contained in its original packaging and in condition for resale. After the thirty (30) days after the original date of shipment, a twenty percent (20%) restocking fee will apply to all products returned, with a net account credit but no refund unless agreed to in writing in advance. Any credit or refund for returns will not include prior shipping or service charges.

Special or Custom orders are non-refundable. Some parts may be substituted.

Cancellation:

Buyer may cancel an order only upon written consent of Seller, but Seller is entitled to reasonable cancellation charges including but not limited to labor, material, and overhead expenses. Seller reserves the right to deduct such cancellation charges from any advance payment received from Buyer.

Radio Repair:

Price includes parts and shipping back to customer. Shipping to Airwave facility is provided by customer. Unrepairable radios can be returned to customers, or recycled by Airwave, with a $65.00 beyond economical repair fee + shipping and handling charge (according to cost). Any units not claimed after 90 days will be recycled. This fee can be voided upon purchase of a new radio unit as a replacement. All repairs will have a $65.00 diagnosing fee if in-house repair rates are not approved by the customer.
or Airwave can recycle the unit at the customer's request or after 90 days notification. There is a 90 -day warranty on labor.

Original and/or aftermarket parts are used in some cases. There is a $25 shipping and handling fee for radios under
manufacturer warranty. Rate does not cover liquid damage, physical damage, engraving, licensing or accessories (batteries, antennas, mics, etc.). Programming is an additional fee if required, and original and/or aftermarket parts are used in some cases. Pricing subject to change without notice.

Rentals:

There is a minimum 3 -day rental charge. Equipment quoted is for generic use. Building layout or vehicle design and /or topological conditions may dictate the need for additional equipment. FCC itinerant channels are shared commercial frequencies Airwave does not take responsibility of service interruption or interference, Prices and promotions have expiration dates, please see your Airwave rep for more
information. Additional taxes, fees and other charges may apply.

Rental equipment requires a 30 -day advanced notice to reserve quantities. Equipment will be the sole responsibility of the person/company "Customer" mentioned above. Service repairs or alterations are not to be performed on rental equipment without prior written authorization from Airwave. The "Customer" will be charged for any lost, stolen or damaged equipment AT FULL RETAIL PRICE. Additional charges will be added for use beyond the agreed time above.

Basic Service Agreements:

Includes: repairs on failures due to normal ware, one annual preventative service check per unit, software -firmware upgrades, discounts on loaner radios, services available during normal business hours. Does not cover: tax, shipping &
handling, pick up or delivery, batteries, antennas, accessories, physical or liquid damage. For more information see term and conditions or contact your Airwave representative.

Data Privacy:

Airwave Communication will not share your individualized data with any other party except as necessary to provide and maintain
service under these Terms and Conditions.

Due to erratic changes in the current national supply chain, there may be a longer than normal lead time for products and services, as well as changes in prices. Prices may be
contingent on delivery from manufacturer to vendor. Please check with your Airwave representative for more information.

Modifications or Additions of Terms and Conditions:

No modification of, addition to, or waiver of any of these terms and
conditions stated herein shall be binding upon the Seller, except by
written consent of Seller.