Check Report Date Range: 05/10/2025 - 05/16/2025
Vendor Number
Payable #
0039696
5029
Payable #
269
4987
Payable #
Vendor Name
Payable Type
Account Number
Invoice
100-1235-7068-0000
MICHELLE COLEY
Payable Type
Account Number
Invoice
100-1240-6050-0000
NALCO COMPANY LLC
Payable Type
Account Number
6603374205 Invoice
700-4050-7070-0000
2007
Payable #
428292
428303
428307
428312
428315
429308
429309
429310
429311
429312
429313
429315
429316
429317
429318
429319
429320
429321
NV5, INC
Payable Type
Account Number
Invoice
100-0000-2525-0000
Invoice
100-0000-2525-0000
Invoice
100-0000-2525-0000
Invoice
100-0000-2525-0000
Invoice
100-0000-2525-0000
Invoice
100-0000-2525-0000
Invoice
100-0000-2525-0000
Invoice
100-0000-2525-0000
Invoice
100-0000-2525-0000
Invoice
100-0000-2525-0000
Invoice
100-0000-2525-0000
Invoice
100-0000-2525-0000
Invoice
100-0000-2525-0000
Invoice
100-0000-2525-0000
Invoice
100-0000-2525-0000
Invoice
100-0000-2525-0000
Invoice
100-0000-2525-0000
Invoice
Payment Date Payment Type
Post Date Payable Description
Account Name Item Description
05/15/2025 Keyser Marston - Advisory Services
CONTRACTUAL SERVICES Keyser Marston - Advisory Servi
05/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
05/02/2025 PD Background Polygraph Services
RECRUITMENT AND HIRI PD Background Polygraph Servic
05/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
05/15/2025 WWTP CHEMICALS/SUPPLIES
SPECIAL DEPT SUPPLIES CHEMICALS
05/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
Discount Amount Payment Amount Number
Discount Amount Payable Amount
Distribution Amount
0.00 295.00
295.00
0.00 500.00 APA011326
Discount Amount Payable Amount
Distribution Amount
0.00 500.00
500.00
0.00 13,839.52 APA011327
Discount Amount Payable Amount
Distribution Amount
0.00 13, 839.52
13,839.52
0.00 36,150.65 APA011328
Discount Amount Payable Amount
Distribution Amount
0.00 0.00
0,00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 237.90
237.90
969.75
969.75
5,083.87
5,083.87
527.63
527.63
703.50
703.50
922.50
922.50
467.50
467.50
1,867.50
1,867.50
865.00
865.00
1,037.50
1,037.50
705,00
705.00
1,435.00
1,435.00
4,643.75
4,643.75
4,025.00
4,025.00
2,327.50
2,327.50
530.00
530.00
607.50
607.50
627.50
5/19/2025 11:31:53 AM
Check Report
Vendor Number
429322
429323
429324
429325
429326
429327
429328
429842
429844
429885
429888
2009
Payable #
2678-270925
2678-271161
2678-271649
2678-272382
2678-272717
2678-273543
2678-274265
2039
Payable fti
2010946313
2010947423
2871
Vendor Name
100-0000-2525-0000
Invoice
100-0000-2525-0000
Invoice
100-0000-2525-0000
Invoice
100-0000-2525-0000
Invoice
100-0000-2525-0000
Invoice
100-0000-2525-0000
Invoice
100-0000-2525-0000
Invoice
100-0000-2525-OD00
Invoice
100-0000-2525-0000
Invoice
100-0000-2525-0000
Invoice
100-0000-2525-0000
Invoice
100-0000-2525-0000
O'REILLY AUTO PARTS
Payable Type
Account Number
Invoice
700-4051-7037-0000
Invoice
100-2050-7037-0000
Invoice
100-3100-7037-0000
Credit Memo
100-2050-7037-0000
100-3100-7037-0000
Invoice
750-7600-7037-0000
Invoice
100-2050-7037-0000
Invoice
100-2050-7037-0000
PARKHOUSE TIRE, INC.
Payable Type
Account Number
Invoice
100-3100-7037-0000
Invoice
100-2050-7037-0000
Payment Date Payment Type
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBLI Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT-PUBL4 Professional Services
05/15/2025 Professional Services
HELD ON DEPOSIT -PUMA Professional Services
05/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
04/25/2025 Vehicle Maintenance
VEHICLE MAINTENANCE Vehicle Maintenance
05/15/2025 Vehicle Maintenance
VEHICLE MAINTENANCE Vehicle Maintenance
04/21/2025 Vehicle Maintenance
VEHICLE MAINTENANCE Vehicle Maintenance
05/15/2025 Vehicle Maintenance CREDIT
Vehicle Maintenance CREDIT
Vehicle Maintenance CREDIT
VEHICLE MAINTENANCE
VEHICLE MAINTENANCE
05/15/2025
VEHICLE
05/15/2025
VEHICLE
05/15/2025
VEHICLE
Post Date
Account
04/21/2025
VEHICLE
05/15/2025
VEHICLE
PARTS AUTHORITY METRO LLC
Date Range: 05/10/2025.OS/16/2025
Discount Amount Payment Amount Number
627.50
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 627.50
627.50
255.00
255.00
2,192.50
2,192.50
77.50 77.50
913.75
913.75
1,050.00
1,050.00
703.50
703.50
703.50
703.50
703.50
703.50
667.50
66730
672.50
672.50
0.00 669.05 APA011329
Discount Amount Payable Amount
Distribution Amount
0.00 76.71
76.71 Vehicle Maintenance
MAINTENANCE Vehicle Maintenance
Vehicle Maintenance
MAINTENANCE Vehicle Maintenance
Vehicle Maintenance
MAINTENANCE Vehicle Maintenance
05/15/2025 Virtual Payment
Payable Description
Name Item Description
Vehicle Maintenance
MAINTENANCE Vehicle Maintenance
Vehicle Maintenance
MAINTENANCE Vehicle Maintenance
05/15/2025 Virtual Payment
0.00 48.25
48.25 0.00 566.57
566.57
0.00 -63.23
-15.57
-47.66
0.00 6.07
6.07 0.00 9.97
9.97 0.00 24.71
24.71 0.00 1,562.04 APA011330
Discount Amount Payable Amount
Distribution Amount
0.00 0.00
475.97
475.97
1,086.07
1,086.07
0.00 281.61 APA011331
5/19/2025 11:31:53 AM
Check Report
Vendor Number
Payable #
Vendor Name
Payable Type
Account Number
062-275475 Invoice
100-3100-7037-0000
062-306586 Invoice
100-2050-7037-0000
063-752622 Invoice
100-3100-7037-0000
091-352732 Invoice
100-3100-7037-0000
092-665568 Invoice
100-3100-7037-0000
91351156 Invoice
700-4051-7037-0000
1042
Payable #
62043
4561
Payable #
INUS02150
2072
Payable #
1895051
3455
Payable #
15265
15266
15277
15611
15865
16005
16120 Invoice
100-2050-7065-0000
457
PG SANDBAGGING LLC
Payable Type
Account Number
Invoice
100-3250-7075-0000
PLACER LABS, INC
Payable Type
Account Number
Invoice
100-1235-7071-0000
POLYDYNE, INC.
Payable Type
Account Number
Invoice
700-4050-7070-0000
PRISTINE UNIFORMS, LLC
Payable Type
Account Number
Invoice
100-2090-7065-0000
Invoice
100-2050-7065-0000
Invoice
100-2050-7065-0000
Invoice
100-2050-7065-0000
Invoice
100-2050-7065-0000
Invoice
100-2050-7065-0000
Invoice
100-2090-7065-0000
Payment Date Payment Type
Post Date Payable Description
Account Name Item Description
04/18/2025 Vehicle Maintenance
VEHICLE MAINTENANCE Vehicle Maintenance
05/15/2025 Vehicle Maintenance
VEHICLE MAINTENANCE Vehicle Maintenance
04/18/2025 Vehicle Maintenance
VEHICLE MAINTENANCE Vehicle Maintenance
04/18/2025 Vehicle Maintenance
VEHICLE MAINTENANCE Vehicle Maintenance
04/18/2025 Vehicle Maintenance
VEHICLE MAINTENANCE Vehicle Maintenance
03/26/2025 Vehicle Maintenance
VEHICLE MAINTENANCE Vehicle Maintenance
05/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
04/25/2025 3250 Rental Equipment
EQUIPMENT LEASING/RE 3250 Rental Equipment
Post Date
Account Name
05/15/2025 Placer.ai
SOFTWARE
05/15/2025 Virtual Payment
Payable Description
Item Description
Placer.ai Subscription
05/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
05/15/2025 CHEMICALS & SUPPLIES
SPECIAL DEPT SUPPLIES CHEMICALS & SUPPLIES
05/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
05/15/2025 Uniform expense for Liz Morga
CITY UNIFORMS Uniform expense for Liz Morga
05/15/2025 Uniform for Abigail Morga - Academy
CITY UNIFORMS Uniform for Abigail Morga - Aca
05/15/2025 Uniform for Tim MacKay
CITY UNIFORMS Uniform for Tim MacKay
OS/15/2025 Uniform expense for Nicole Fraser
CITY UNIFORMS Uniform expense for Nicole Eras
05/15/2025 Uniform for Josh Miller
CITY UNIFORMS Uniform for Josh Miller
05/15/2025 Uniform for Chaplain Brad Grantz
CITY UNIFORMS Uniform for Chaplain Brad Grant
05/15/2025 Uniform expense for Josh Miller
CITY UNIFORMS Uniform expense for Josh Miller
05/15/2025 Uniform expense for Rosann Watson
CITY UNIFORMS Uniform expense for Rosann Wa
3652 PRUDENTIAL OVERALL SUPPLY
05/15/2025 Virtual Payment
Date Range: 05/10/2025 - 05/16/2025
Discount Amount Payment Amount Number
Discount Amount Payable Amount
Distribution Amount
0.00 27.63
27.63 0.00
0.00 0.00
0.00 0.00
36.06 93.55
97.34 16.14
10.89 36.06
93.55 97.34
16.14 10.89
0.00 102.00 APA011332
Discount Amount Payable Amount
Distribution Amount
0.00 102.00
102.00
0.00 16,538.00 APA011333
Discount Amount Payable Amount
Distribution Amount
0.00 16,538.00
16,538.00
0.00 16,356.45 APA011334
Discount Amount Payable Amount
Distribution Amount
0.00 16,356.45
16,356.45
0.00 6,073.12 APA011335
Discount Amount Payable Amount
Distribution Amount
0.00 274.17
274.17
0.00 0.00
0.00 0.00
0.00 0.00
0.00 1,077.50
1,077.50
1,866.62
1,866.62
258.01
258.01
1,747.03
1,747.03
0.00 303.80
303.80
44.17 44.17
501.82
501.82
232.29 APA011336
5/19/2025 11:31:53 AM
Check Report
Vendor Number
Payable #
23791935
23800330
2105
Payable #
157219
3423
Payable #
C38002
P0905835
2135
Payable #
3994028
3996837
2623
Payable #
Vendor Name
Payable Type
Account Number
Invoice
100-3250-7065-0000
Invoice
700-4050-7065-0000
700-4051-7065-0000
RANCHO READY MIX
Payable Type
Account Number
Invoice
100-3250-7070-0000
Payment Date Payment Type
Post Date Payable Description
Account Name Rem Description
04/25/2025 Prudential Overall Uniforms - Street Dept
CITY UNIFORMS Prudential Overall Uniforms - St
05/15/2025 Uniforms
UNIFORMS
UNIFORMS
Uniforms
Uniforms
05/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
05/15/2025 STREETS - Special Department Supplies
SPECIAL DEPT SUPPLIES STREETS - Special Department S
RDO EQUIPMENT CO. 05/15/2025 Virtual Payment
Payable Type Post Date Payable Description
Account Number Account Name Item Description
Credit Memo 02/14/2025 Equipment Maintenance
100-6050-7037-0000 VEHICLE MAINTENANCE Equipment Maintenance Invoice 05/02/2025 STREETS - Special Department Supplies 100-3250-7070-0000 SPECIAL DEPT SUPPLIES STREETS - Special Department S
RESOURCE BUILDING MATERIALS
Payable Type Post Date
Account Number
Invoice
100-3250-7070-0000
Invoice
100-3250-7070-0000
05/15/2025 Virtual Payment
Payable Description
Account Name Item Description
05/02/2025 STREETS - Special Department Supplies
SPECIAL DEPT SUPPLIES STREETS - Special Department S
OS/09/2025 STREETS - Special Department Supplies
SPECIAL DEPT SUPPLIES STREETS - Special Department S
RIVERSIDE UNIVERSITY HEALTH SYSTEM MEDIC 05115/2025 Virtual Payment Payable Type
Account Number
Beaumont Police Invoice
100-2050-7068-0000
2196
Payable #
640044
1113
Payable #
846484
2234
Payable #
36266
4115
Payable #
4517
Payable Type
Account Number
Invoice
700-4050-7089-0000
ROBERTSON'S
Payable Type
Account Number
Invoice
100-3250-7070-0000
Post Date Payable Description
Account Name
05/15/2025 Safe clinic exam
CONTRACTUAL SERVICES Safe clinic exam
Item Description
05/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
05/02/2025 STREETS - Special Department Supplies
SPECIAL DEPT SUPPLIES STREETS - Special Department S
RYAN M. WESTBROOK INC 05/1S/2025 Virtual Payment
Payable Type Post Date Payable Description
Account Number Account Name Item Description
Invoice 05/15/2025 Stray cat vet expense
100-2000-7068-0000 CONTRACTUAL SERVICES Stray cat vet expense SAN BERNARDINO COUNTY SHERIFF'S DEPARTI 05/15/2025 Virtual Payment Payable Type Post Date Payable Description
Account Number
Invoice
100-2050-7066-0000
Account Name Item Description
05/15/2025 Use of Sheriff Firing Range
TRAVEL, EDUCATION, TRA Captured Invoice from AP Auto
SAN BERNARDINO VALLEY MUNICIPAL WATER 05/15/2025 Virtual Payment Post Date Payable Description
Account Name Item Description
05/15/2025 O&M CHARGE AND PER GALLON DISCHAR
BRINE LINE MAINTENANC O&M CHARGE AND PER GALLO
Date Range: 05/10/2025 - 05/16/2025
Discount Amount Payment Amount Number
Discount Amount Payable Amount
Distribution Amount
0.00 0.00
101.87
101.87
130.42
78.25 52.17
0.00 1,530.06 APA011337
Discount Amount Payable Amount
Distribution Amount
0.00 1,530.06
1,530.06
0.00 314.60 APA011338
Discount Amount Payable Amount
Distribution Amount
0.00 0.00
-40.80
-40.80
355.40
355.40
0.00 562.86 APA011339
Discount Amount Payable Amount
Distribution Amount
0.00 0.00
271.93
271.93
290.93
290.93
0.00 1,200.00 APA011340
Discount Amount Payable Amount
Distribution Amount
0.00 1,200.00
1,200.00
0.00 7,507.50 APAD11341
Discount Amount Payable Amount
Distribution Amount
0.00 7,507.50
7,507.50
0.00 236.55 APA011342
Discount Amount Payable Amount
Distribution Amount
0.00 236.55
236.55
0.00 253.00 APA011343
Discount Amount Payable Amount
Distribution Amount
0.00 253.00
253.00
0.00 27,382.31 APA011344
Discount Amount Payable Amount
Distribution Amount
0.00 27,382.31
27,382.31
5/19/2025 11:31:53 AM
Check Report
Vendor Number
3716
Payable #
247764
3556
Payable #
203565
2267
Payable #
13320
2309
Payable #
4526645
4529588
4529799
4529878
4529925
4530034
4530630
2338
Payable #
Vendor Name
SCCI, INC
Payable Type
Account Number
Invoice
700-4050-7066-0000
700-4051-7066-0000
SEON DESIGN USA CORP
Payable Type
Account Number
Invoice
750-7000-7072-0000
SGP DESIGN AND PRINT
Payable Type
Account Number
Invoice
100-2O5Q-7025-0000
SOUTH COAST AQMD
Payable Type
Account Number
Invoice
700-4050-7022-0000
Invoice
700-4051-7022-0O3X
Invoice
700-4051-7022-0O2X
Invoice
700-4051-7022-0O7A
Invoke
700-4051-7022-06A1
Invoice
700-4051-7022-019C
Invoice
700-4051-7022-0O5X
STATE CONTROLLER'S OFF
Payable Type
Account Number
FTB-00007652 Invoice
100-2050-7056-0000
FT B-00007733 Invoice
100-2050-7056-0000
5087
Payable #
7661
4443
Payable #
STC TRAFFIC, INC
Payable Type
Account Number
Invoice
500-0000-7068-0000
STEVE H NUTT
Payable Type
Account Number
MAY 04TH- 2025 Invoice
100-1240-6050-0000
5679
SUNSTATE EQUIPMENT
Payment Date Payment Type
05/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
05/09/2025 Travel, Education, Training
TRAVEL, EDUCATION, TRA Captured Invoice from AP Auto
TRAVEL, EDUCATION, TRA Travel, Education, Training
05/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
05/15/2025 Bus Video Camera Equipment
COMPUTER SUPPLIES/MA Bus Video Camera Equipment
05/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
05/15/2025 Business cards - Interim Chief Walter
OFFICE SUPPLIES Business cards - Interim Chief W
05/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
05/15/2025 License, Permit, Fees
LICENSE, PERMITS, FEES License, Permit, Fees
05/15/2025 License, Permit, Fees
LICENSE, PERMIT AND FE License, Permit, Fees
05/15/2025 License, Permit, fees
LICENSE, PERMIT AND FE License, Permit, Fees
05/15/2025 License, Permit, Fees
LICENSE, PERMIT AND FE License, Permit, Fees
05/15/2025 License, Permit, Fees
LICENSE, PERMIT AND FE License, Permit, Fees
05/15/2025 License, Permit, Fees
LICENSE, PERMIT AND FE License, Permit, Fees
05/15/2025 License, Permit, Fees
LICENSE, PERMIT AND FE License, Permit, Fees
ICE 05/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
Date Range: 05/1O/2025-05/16/2025
Discount Amount Payment Amount
0.00 250.00
Discount Amount Payable Amount
Distribution Amount
0.00 250.00
150.00
100.00
Number
APA011345
0.00 259.11 APA011346
Discount Amount Payable Amount
Distribution Amount
0.00 259.11
259.11
D.00 52.80 APA011347
Discount Amount Payable Amount
Distribution Amount
0.00 52.80
52.80 0.00 1,172.29 APA011348
Discount Amount Payable Amount
Distribution Amount
0.00 167.47
167.47
0.00 167.47 -�
167.47
0.00 167.47-�
167.47
0.00 167.474
167.47
0.00 167.47E f
167.47
0.00 167.47---
167.47
0.00 167.4Zf
167.47
0.00 110.87 APAO11349
Discount Amount Payable Amount
Distribution Amount
05/15/2025 Offset fees for unclaimed property
GOVT FEE DISTRIBUTION Offset fees for unclaimed prope
05/15/2025 Offset fees from unclaimed property
GOVT FEE DISTRIBUTION Offset fees from unclaimed prop
05/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
05/15/2025 Engineering Services
CONTRACTUAL SERVICE Professional Services
05/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
05/18/2025 PD Background Polygraph Services
RECRUITMENT AND HIRI PD Background Polygraph Servic
05/15/2025 Virtual Payment
0.00 0.00
42.64 42.64
68.23 68.23
0.00 13,620.00 APA011350
Discount Amount Payable Amount
Distribution Amount
0.00 13,620.00
13,620,00
0.00 1,500.00 APA011351
Discount Amount Payable Amount
Distribution Amount
0.00 1,500.00
1,500.00
0.00 800.00 APA011352
5/19/2025 11:31:53 AM
Check Report
Vendor Number
Payable #
Vendor Name
Payable Type
Account Number
13344745-001 Invoice
100-3250-7066-0000
4822
Payable #
TECHNICAL SYSTEMS, INC
Payable Type
Account Number
T25 -018A-002 Invoice
700-4050-7068-0000
4518
Payable #
Payment Date Payment Type
Post Date Payable Description
Account Name Item Description
05/15/2025 Streets - Training
TRAVEL, EDUCATION, TRA Streets -Training
05/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
05/15/2025 INSTRUMENT CALIBRATION SERVICE
CONTRACTUAL SERVICES INSTRUMENT CALIBRATION SER
THE CONVERSE PROFESSIONAL GROUP
Payable Type
Account Number
24-81253-01-03 Invoice
500-0000-7068-0000
2405
Payable #
INV104386
2407
Payable n
THE COUNSELING TEAM
Payable Type
Account Number
Invoice
100-1240-7068-0000
THE GAS COMPANY
Payable Type
Account Number
0153560641005/ Invoice
100-6000-7010-6061
700-4050-7010-6061
3095
Payable #
05/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
05/02/2025 Prof. Engineering Services - New Police St
CONTRACTUAL SERVICE Prof. Engineering Services - New
05/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
05/15/2025 The Counseling Team - Employee Support
CONTRACTUAL SERVICES Captured Invoice from AP Auto
05/15/2025 Virtual Payment
Post Date Payable Description
Account Name
05/15/2025 GAS UTILITY
UTILITIES - 252 W. 4TH ST. GAS UTILITY
UTILITIES - 252 W. 4TH ST. GAS UTILITY
TRENCH SHORING COMPANY
Payable Type Post Date
Account Number
RI20499516 Invoice
100-3250-7075-0000
2460
Payable #
192010128
192033920
2461
Payable #
24-253428
420250070
2484
Payable #
ULINE
Payable Type
Account Number
Invoice
100-2090-7090-0000
Invoice
700-4050-7070-0000
Item Description
05/15/2025 Virtual Payment
Payable Description
Account Name Item Description
04/25/2025 3250 Rental Equipment
EQUIPMENT LEASING/RE 3250 Rental Equipment
05/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
05/15/2025 Storage cabinet for P&E
EQUIP SUPPLIES/MAINT Storage cabinet for P&E
05/15/2025 Special Supplies
SPECIAL DEPT SUPPLIES Special Supplies
UNDERGROUND SERVICE ALERT
Payable Type
Account Number
Invoice
700-4051-7068-0000
Invoice
700-4051-7068-0000
VERIZON
Payable Type
Account Number
6112017990 Invoice
100-1230-7015-0000
700-4050-7015-0000
700-4051-7015-0000
750-7000-7015-0000
05/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
05/09/2025 Contractual Services
CONTRACTUAL SERVICES Contractual Services
05/09/2025 Contractual Services
CONTRACTUAL SERVICES Contractual Services
05/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
05/15/2025 DEPT CELL PHONES
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
Captured Invoice from AP Auto
DEPT CELL PHONES
DEPT CELL PHONES
DEPT CELL PHONES
Date Range: 05/10/2025-45/16/2025
Discount Amount Payment Amount Number
Discount Amount Payable Amount
Distribution Amount
0.00 800.00
800.00
0.00 1,759.02 APA011353
Discount Amount Payable Amount
Distribution Amount
0.00 1,759.02
1,759.02
0.00 4,404.25 APA011354
Discount Amount Payable Amount
Distribution Amount
0.00 4,404.25
4,404.25
0.00 1,200.00 APA011355
Discount Amount Payable Amount
Distribution Amount
0.00 1,200.00
1,200.00
0.00 937.97 APA011356
Discount Amount Payable Amount
Distribution Amount
0.00 937.97
803.93
134.04
0.00 313.32 APA011357
Discount Amount Payable Amount
Distribution Amount
0.00 313.32
313.32
0.00 1,338.26 APA011358
Discount Amount Payable Amount
Distribution Amount
0.00 1,229.16
1,229.16
0.00 109.10
109.10
0.00 241.37 APA011359
Discount Amount Payable Amount
Distribution Amount
0.00 0.00
79.67 79.67
161.70
161.70
0.00 10,581.24 APA011360
Discount Amount Payable Amount
Distribution Amount
0.00 10, 383.05
9,347.70
356.34
386.04
292.97
5/19/2025 11:31:53 AM
Check Report
Vendor Number
6112017992
Vendor Name
Invoice
100-1230-7015-0000
6112017993 Invoice
100-1230-7015-0000
6112017994 Invoice
100-1230-7015-0000
2490
Payable #
73298205
2516
Payable #
20198
2518
Payable #
3198460
3199412
518566
2535
Payable #
25-0507
4312
Payable #
Payment Date Payment Type
05/15/2025 (PADS 1550
TELEPHONE
Captured Invoice from AP Auto
05/15/2025 IPADS 3100
TELEPHONE Captured Invoice from AP Auto
05/15/2025 IPADS-1550/6050
TELEPHONE Captured Invoice from AP Auto
VERIZON BUSINESS SERVICE 05/15/2025 Virtual Payment
Payable Type
Account Number
Invoice
100-1230-7015-6040
VOHNE LICHE KENNELS INC
Payable Type
Account Number
Invoice
100-2080-7066-0000
VULCAN MATERIALS
Payable Type
Account Number
invoice
100-3250-7070-0000
Invoice
100-3250-7070-0000
Invoice
100-3250-7070-0000
WEAVER GRADING, INC
Payable Type
Account Number
Invoice
700-4051-7900-0000
WM LAMPTRACKER, INC
Payable Type
Account Number
0128978-2819-5 Invoice
100-3100-7025-0000
3457
ZONAR SYSTEMS
Post Date Payable Description
Account Name
05/09/2025 IPHONE UTILITY
TELEPHONE (POLICE DPT) PHONE UTILITY
Item Description
05/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
05/15/2025 April 2025 monthly maintenance training
TRAVEL, EDUCATION, TRA April 2025 monthly maintenanc
05/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
04/25/2025 STREETS - Special Department Supplies
SPECIAL DEPT SUPPLIES STREETS - Special Department S
04/25/2025 STREETS - Special Department Supplies
SPECIAL DEPT SUPPLIES STREETS - Special Department S
05/15/2025 STREETS - Special Department Supplies
SPECIAL DEPT SUPPLIES STREETS - Special Department 5
Date Range: 05/10/2025-05/16/2025
Discount Amount Payment Amount Number
0.00 40.04
40.04 0.00 80.07
80.07 0.00 78.08
78.08 0.00 6,921.00 APA011361
Discount Amount Payable Amount
Distribution Amount
0.00 6,921.00
6,921.00
0.00 500.00 APA011362
Discount Amount Payable Amount
Distribution Amount
0.00 500.00
500.00
0.00 865.44 APA011363
Discount Amount Payable Amount
Distribution Amount
0.00 05/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
05/15/2025 EMERGENCY REPAIR - FAIRWAY CANYON
CONTINGENCY COSTS EMERGENCY REPAIR - FAIRWAY
OS/15/2025 Virtual Payment
Post Date Payable Description
Account Name Item Description
05/15/2025 Household Battery Recycling
OFFICE SUPPLIES Household Battery Recycling
05/15/2025 Virtual Payment
0.00 0.00
744.65
744.65
95.00 95.00
25.79 25.79
0.00 59,500.00 APA011364
Discount Amount Payable Amount
Distribution Amount
0.00 59,500.00
59,500.00
0.00 149.00 APA011365✓
Discount Amount Payable Amount
Distribution Amount
0-00
0.00 149.00
149.00
567.00 APA011366
5/19/2025 11:31:53 AM
Check Report
Vendor Number
Payable #
1NV663301
Vendor Name
Payable Type
Account Number
Invoice
750-7100-7071-0000
750-7400-7071-0000
750-7600-7071-0000
750-7800-7071-0000
750-7900-7071-0000
750-8000-7071-0000
750-8100-7071-0000
750-8200-7071-0000
750-8300-7071-0000
Payment Date Payment Type
Post Date Payable Description
Account Name Item Description
05/15/2025 Zonar Systems
SOFTWARE Zonar Systems
SOFTWARE Zonar Systems
SOFTWARE Zonar Systems
SOFTWARE Zonar Systems
SOFTWARE Zonar Systems
SOFTWARE Zonar Systems
SOFTWARE Zonar Systems
SOFTWARE Zonar Systems
SOFTWARE Zonar Systems
Payment Type
Regular Checks
Manual Checks
Voided Checks
Rank Drafts
EFT's
Virtual Payments
Bank Code AP BANK WF Summary
Payable Payment
Count Count
50 44
0 2
0 a
a
0 a
0 165 77
Discount
0.00 0.00
0.00 o.00
0.00 0.00
Date Range: 05/10/2025 - 05/16/2025
Discount Amount Payment Amount Number
Discount Amount Payable Amount
Distribution Amount
0.00 567.00
51.55 154.62
77.32 51.55
51.55 25.77
51.55 25.77
77.32 Payment
94,708.29
0.00 0.00
0.00 0.00
426,880.47
215 123
0.00 521,588.76
5/19/2025 11:31:53 AM
Check Report Date Range: 05/10/2025 - 05/16/2025
Vendor Number Vendor Name
Bank Code: AP PY VEND WF-AP PAYROLL VENDOR - AP PAYABLES WF 3229 ICMA - RC
Payable # Payable Type
Account Number
INV0O08064 Invoice
100-0000-2075-0000
I NV0008065 Invoice
100-0000-2075-0000
2264
Payable #
SEIU
Payable Type
Account Number
INV0008061 Invoice
100-0000-2061-0000
INV0008067 Invoice
100-0000-2061-0000
1139
Payable #
Payment Date Payment Type
05/15/2025 EFT
Post Date Payable Description
Account Name
05/02/2025 MSQ (%%)
DEFERRED COMPENSATI
05/02/2025 MSQ (AMT)
DEFERRED COMPENSATI
Post Date
Account Name
05/02/2025 SEIU DUES
P.E.R.C. DUES & INS
05/02/2025 SEIU DUES
P.E.R.C. DUES & INS
Item Description
MSQ (%%)
MSQ (AMT)
05/15/2025 EFT
Payable Description
Item Description
COPE - SEIU DUES
SEIU DUES
BEAUMONT POLICE OFFICERS ASSOCIATION 05/15/2025 Regular Payable Type Post Date Payable Description
Account Number Account Name
INV0008060 Invoice 05/02/2025 BPOA DUES
100-0000-2035-0000 C.O.P.S. DUES
2074
Payable #
PRE -PAID LEGAL SERVICES INC
Payable Type
Account Number
INV0007824 Invoice
100-0000-2045-0000
1NV0008066 Invoice
100-0000-2045-0000
Item Description
BPOA DUES
05/15/2025 Regular
Post Date Payable Description
Account Name
04/18/2025 PREPAID LEGAL
PRE PAID LEGAL
05/02/2025 PREPAID LEGAL
PRE PAID LEGAL
Payment Type
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT"s
Item Description
PREPAID LEGAL
PREPAID LEGAL
Discount Amount Payment Amount Number
0.00 3,331.28 876
Discount Amount Payable Amount
Distribution Amount
0.00 0.00
918.04
918.04
2,413.24
2,413.24
0.00 3,722.21 877
Discount Amount Payable Amount
Distribution Amount
0.00 221.33
221.33
0.00 3,500.88
3,500.88
0.00 4,495.00 113337
Discount Amount Payable Amount
Distribution Amount
0.00 4,495.00
4,495.00
0.00 659.65 113338
Discount Amount Payable Amount
Distribution Amount
0.00 0.00
Bank Code AP PY VEND WF Summary
Payable Payment
Count Count Discount Payment
3 2 0.00 5,154.65
0 0 0.00 0.00
0 0 0.00 0.00
0 0 0.00 0.00
4 2 0.00 7,053.49
4 0.00 12,208.14
329.75
329.75
329.90
329.90
5/19/2025 11:31;53 AM
Check Report Date Range: 05/10/2025 - 05/16/2025
All Bank Codes Check Summary
Fund
999
Payment Type
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
E Fi's
Name
POOLED CASH
Payable Payment
Count Count Discount Payment
53 46 0.00 99,862.94
O 0 0.00 0.00
O 2 0.00 0.00
O 0 0.00 0.00
4 2 0.00 7,053.49
222 127 0.00 533,796.90
Fund Summary
Period Amount
5/2025 533,796.90
533,796.90
5/19/2025 11:31:53 AM
Accounts Payable Random Sample
`type in population size only for amount of each type of payments Population
ACH Size Sample Size
876 877 2.00 2
Checks
113335 113384
AP
011290 011366
50.00 9
77.00 9
Sample size calculator
Confidence Level
Population propoi
Marginal error
population size
95%
0.5 0.3
77 Alpha divided by ; 2.5%
Z -score 1.96,
Sample size
9 Numerator 10.67
Denominator 1.139
Sample Audit
Checks 1133361 AP
113370
113344
11334 1/
0.025 1133 mac/
1.96 113358 5 fi
11334 ,`�Uti`�
113350 i%
113374 q L
11306
11319 ��
112901[[
113134
113481
11 ✓
11 t?
'
11365
11296 3
BEAUMONT
CITY COUNCIL CLOSED & REGULAR SESSION
MINUTES
May 6, 2025
Closed Session: 5:30 PM Regular Meeting: 6:00 PM
550 E. Sixth Street, Beaumont, CA
CLOSED SESSION
A. CALL TO ORDER at 5:30 p.m.
Present: Mayor Lara, Mayor Pro Tem Voigt, Council Member White, Council Member Martinez, Council Member Fenn
B. PUBLIC COMMENTS REGARDING CLOSED SESSION
B.1 Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8
Property: APN: 417-064-001
Agency Negotiator: City Manager Elizabeth Gibbs or her designee.
Negotiating Parties: City of Beaumont as potential lessor and Hops & Spokes Brewing LLC as potential lessee.
Under negotiation: Price and Terms
No reportable action.
B.2 Conference with Legal Counsel Regarding Existing Litigation Pursuant to Government Code Section 54956.9(d)(1)
Paula Ann Wright v. City of Beaumont et. al., Riv. Co. Sup. Ct. Case No.
CVRI2204721
No reportable action
1
C. ADJOURNMENT TO CLOSED SESSION
REGULAR SESSION
D. CALL TO ORDER at 6:08 p.m.
Present: Mayor Lara, Mayor Pro Tem Voigt, Council Member White, Council Member Martinez, Council Member Fenn
Report out from Closed Session: see above
Action on any Closed Session Items: None
Action of any Requests for Excused Absence: None
Invocation
Pledge of Allegiance
Adjustments to the Agenda: None
Conflict of Interest Disclosure: Voigt — Item J.3
E. ANNOUNCEMENTS / RECOGNITION / PROCLAMATIONS /
CORRESPONDENCE
E.1 New Beaumont Fire Engine
E.2 Baker to Vegas Report Out
E.3 City Website Refresh Preview
F. PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA)
None
G. CONSENT CALENDAR
Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the end of action items. Approval of all Ordinances and Resolutions to be read by title only.
Motion by Mayor Pro Tem Voigt
Second by Council Member Fenn
To approve items G.1 - G.7. and G.9 - G.14
Approved by a unanimous vote
G.1
Ratification of Warrants
Ratify Warrants dated:
April 11, 2025
2
April 18, 2025
G.2 Approval of Minutes
Approve Minutes dated April 15, 2025.
G.3 Award a Maintenance Agreement for Annual Citywide Traffic Signal Maintenance
Award a Maintenance Agreement to Crosstown Electrical and Data, Inc. for Annual Citywide Traffic Signal Maintenance.
Award a Maintenance Agreement to Crosstown Electrical and Data, Inc. for annual citywide traffic signal maintenance in an amount not to exceed $96,000 per year for three years; for a total not to exceed maintenance amount of $288,000; and,
Authorize the Mayor to sign.
G.4 Approval of City Attorney Invoices
Approve invoice 93336 in the amount of $10,985.00, invoice 93420 in the amount of $30,949.00 and April 2025 invoices in the amount of $96,827.17.
G.5 Approve a Memorandum of Understanding Between the City of Beaumont and the Beaumont Unified School District to Continue the Public Recreational Aquatics Program
A Memorandum of Understanding for access and use of the Beaumont Unified School District's pool facilities.
Authorize the City Manager to sign a Memorandum of Understanding between the City of Beaumont and the Beaumont Unified School District to continue the Public Recreational Aquatics Program.
G.6 A Resolution of the City Council of the City of Beaumont for Authorization of the Execution of the Certifications of Assurances and Authorized Agent Forms for the Low Carbon Transit Operations Program for a Free Transit Rides Promotion
Approval of a resolution required to complete the project allocation request under the FY 2024/2025 Low Carbon Transit Operations Program (LCTOP) cycle using deferred funds from FY 2022/2023.
Waive the full reading and adopt by title only: "A Resolution of the City Council of the City of Beaumont for Authorization of the Execution of the Certifications of Assurances and Authorized Agent Forms for the Low Carbon Transit Operations Program for a Free Transit Rides Promotion."
G.7 Follow -Up Report No. 4 — Sewer Mainline Failure and Emergency Repairs in Fairway Canyon
3
Local emergency due to the sewer mainline failure in Fairway Canyon.
Direct staff to return at the next Council meeting with a follow-up report on emergency response efforts, expenditures, and timeline updates.
G.9 Accept Public Improvements and Exonerate Maintenance Bond Maintenance bond exoneration for sewer improvements associated with Tract Map No. 37426.
Accept the public improvements, authorize the Mayor to sign the Certificate of Acceptance, and authorize staff to issue a bond exoneration letter for maintenance bonds for (Project / Bond Number / Improvement):
• Tract Map No. 37426 / 0216989-M / Sewer
G.10 Second Reading to the Revision of BMC Ch. 17.11.050 — Offsite Improvements
Second reading for the consideration of a proposed temporary suspension and revision of Beaumont Municipal Code Section 17.11.050 — Offsite Improvements to provide relief to single-family residential property owners seeking to make improvements to their property.
Waive the second full reading and adopt by title only:
"An Ordinance of the City Council of the City of Beaumont, California, Suspending Enforcement of Beaumont Municipal Code Section 17.11.050 and Providing A Redline Version for Consideration as Part of the Zoning Code Update."
G.11 Consent to Transfer — Verizon Wireless Lease at 1310 Oak Valley Parkway
Authorize the Mayor to sign a consent form acknowledging and approving Vertical Bridge's lease and site management arrangement related to Verizon's telecommunication facility located at 1310 Oak Valley Parkway.
Authorize the Mayor to sign the consent form related to Vertical Bridge's management of Verizon's leased site at 1310 Oak Valley Parkway.
G.12 FY2024-2025 3rd Quarter Cash and Investment Report Receive and file the 3rd quarter cash and investment report.
Receive and file the report.
G.13 FY2024-2025 3rd Quarter Budget to Actual Report
Receive a report on the financial status of the FY2025 budget as of March 31, 2025.
4
Receive and file report and approved attached budget adjustments.
G.14 Ratification of Potrero Interchange Cover Agreement Ratify Cover Agreement between the Riverside County Transportation Commission (RCTC) and the City of Beaumont in association with CIP 2016-003 Potrero Interchange.
Ratify the Cover Agreement between the Riverside County Transportation Commission and the City of Beaumont in association with CIP 2016-003 Potrero Interchange Project.
G.8 2025 City of Beaumont Financial Policies Updates
Establish Policies for Internal Service Fund and update the 2025 Financial Policies.
Motion by Council Member White
Second by Council Member Fenn
Approve the 2025 City Financial Polices and Internal Service Fund Policy as presented.
Approved by a unanimous vote
H. YOUTH COUNCIL REPORT
No report.
I. PUBLIC HEARINGS
Approval of all Ordinances and Resolutions to be read by title only.
1.1 Public Hearing - Appeal of Planning Commission Approval of Plot Plan PP2023-0591
An appeal of Planning Commission action, which approved Plot Plan PP2023-0591 for the development of a 15 -unit, two-story apartment building ("Aegis Apartments") located at 1360 E. Sixth Street (APN: 419- 232-039) due to the inclusion of Condition No. 86, which requires the undergrounding of existing utilities.
Public Hearing opened at 6:50 p.m.
K. Catanzarite - Stated the basis of his appeal for Council consideration.
J. Smith - Spoke in support of undergrounding utility poles Public Hearing closed at 7:04 p.m.
Motion by Mayor Lara
Second by Council Member Martinez
5
To uphold the Planning Commission's decision and maintain the condition of approval and not allow in lieu fee.
Ayes: Martinez, Lara
Noes: Fenn, White, Voigt
Motion failed
Motion by Mayor Pro Tem Voigt
Second by Council Member Fenn
To have the applicant pay the in -lieu fee of $33,137 to cover the 16 feet and underground the remaining and approve the waiver.
Ayes: Fenn, White, Voigt
Noes: Martinez, Lara
Motion approved by a 3-2 vote
1.2 Public Hearing and Consideration of a Resolution for the Fifth Amendment to the City's Fiscal Year 2025-2029 Capital Improvement Plan Approval of Resolution to amend the five-year FY 2025-2029 Capital Improvement Plan (CIP).
Public Hearing opened at 7:48 p.m.
No comments
Public Hearing closed at 7:48 p.m.
Motion by Council Member White
Second by Mayor Pro Tem Voigt
To waive the full reading and adopt by title only, "A Resolution of the City Council of the City of Beaumont Amending the Five -Year Capital Improvement Plan for FY 2025-2029".
Approved by a unanimous vote
1.3 Public Hearing: Fiscal Year 2025/26 — 2027/28 Short Range Transit Plan Conduct a public hearing and consider adoption of the Fiscal Year 2025/26 — 2027/28 Short Range Transit Plan.
Public Hearing opened at 7:50 p.m.
No comments
Public Hearing closed at 7:53 p.m.
Motion by Mayor Pro Tem Voigt
Second by Mayor Lara
6
To approve the plan for submission to the Riverside County Transportation Commission with any recommended changes.
Approved by a unanimous vote
1.4 Public Hearing on Vacancies to Comply with Assembly Bill 2561 This item is being presented in response to Assembly Billy 2561 (AB 2561), signed into law by Governor Newsom on September 22, 2024, in response to new transparency requirements related to staffing vacancies.
AB 2561 mandates that public agencies hold at least one public hearing each fiscal year before the adoption of their budgets to report on vacancy levels, evaluate hiring and retention efforts, and allow for participation by recognized bargaining groups. This report includes workforce data for the 2024 calendar year, along with the most current staffing status as of May 1, 2025.
Public Hearing opened at 7:55 p.m.
No comments
Public Hearing closed at 8:00 p.m.
Motion by Council Member White
Second by Council Member Martinez
To receive and file this report in compliance with AB 2561.
Approved by a unanimous vote
1.5 Public Hearing to Amend Beaumont Municipal Code Chapter 2.35 "Financial and Audit Committee"
An amendment to add a position of Alternate Member to the Financial and Audit Committee.
Public Hearing opened at 8:02 p.m.
No comments
Public Hearing closed at 8:02 p.m.
Motion by Mayor Pro Tem Voigt
Second by Council Member White
Hold a Public Hearing; and
Waive the full first reading and approve by title only, "An Ordinance of the City Council of the City of Beaumont Amending Beaumont Municipal Code Chapter 2.35 Financial and Audit Committee".
Approved by a unanimous vote
7
1.6 Public Hearing - Beaumont Municipal Code Amendment to Chapter
17.11.110 Home Occupations (Case No. PLAN2025-0164)
Consideration of proposed amendments to Beaumont Municipal Code Chapter 17.11 "General Development Standards", more specifically Chapter 17.11.110 "Home Occupations".
Public Hearing opened at 8:06 p.m.
No comments
Public Hearing closed at 8:07 p.m.
Motion by Council Member White
Second by Mayor Lara
To waive the first full reading and approve by title only, "An Ordinance of the City Council of the City of Beaumont, California, amending Chapter 17.11 `General Development Standards', Section
17.11.110 'Home Occupations', of the Beaumont Municipal Code", and direct staff to prepare a Notice of Exemption to record with the Riverside County Recorder.
Approved by a unanimous vote
J. ACTION ITEMS
Approval of all Ordinances and Resolutions to be read by title only.
J.1 Authorize Employment Contract with Community Development Director Staff is requesting Council review and authorize the City Manager to sign the employment agreement with Steven Jones appointing him to the position of Community Development Director.
Motion by Mayor Pro Tem Voigt
Second by Council Member Martinez
Approve the employment agreement with Steven Jones for the Community Development Director and authorize the City Manager to sign the agreement
Approved by a unanimous vote
J.2 Consideration of an Exclusive Right to Negotiate Agreement with Hops and Spokes Brewing Company for the Redevelopment of 105 West 6th Street
Presentation of an executed non -binding Exclusive Right to Negotiate Agreement (ERN) between the City of Beaumont and Hops and Spokes Brewing Company for the proposed rehabilitation and lease of the City - 8
owned property located at 105 West 6th Street, in support of downtown revitalization, small business expansion, and the City's placemaking goals.
Motion by Mayor Pro Tem Voigt
Second by Mayor Lara
Authorize the City Manager to execute the Exclusive Right to Negotiate Agreement between the City of Beaumont and Hops and Spokes Brewing Company for 105 West 6th Street and provide any additional direction as necessary.
Approved by a unanimous vote
J.3 Authorization to Issue a Purchase Order to the County of Riverside in an Amount Not to Exceed $211,912.18 for the Outfitting of a Smeal Type 1 Pumper Fire Engine - Capital Improvement Project (CIP) No. F25-02 The Smeal Type I Fire Engine purchased by the City of Beaumont is required to be outfitted to meet the standards set by Riverside Fire.
Mayor Pro Tem Voigt recused on this item.
Motion by Council Member White
Second by Council Member Fenn
Authorize the City Manager to issue a purchase order to the County of Riverside in an amount not to exceed $211,912.18 for the outfitting of a Smeal Type 1 Pumper Fire Engine allocated to Capital Improvement Project No. F25-02.
Approved by a 4-0 vote
Approved
J.4 Direction on the Preferred Format for the 2025 Freedom Festival Consideration of proposed event structure and entertainment options for the 2025 Freedom Festival, including a potential date adjustment to accommodate a fireworks display in addition to the already scheduled drone show.
Motion by Mayor Pro Tem Voigt
Second by Council Member White
To host a one-night celebration (Option 1) as follows:
Friday, July 4:
Drone show combined with Beaumont Nights (as originally scheduled).
9
Approved by a unanimous vote
J.5 Stewart Park — Phase II and ORLP Grant Pre -Award Process Update Strategic Plan Goal 5.2
Item pulled.
J.6 Public Works Agreement for the Construction of the Beaumont Avenue Sidewalk Repair Improvements
Award a Public Works Agreement (PWA) to Eleazar General Engineering, Inc. for the construction of CIP R-19 Beaumont Avenue Sidewalk Repair Improvements.
Motion by Council Member Fenn
Second by Mayor Pro Tem Voigt
Award a Public Works Agreement to Eleazar General Engineering, Inc. for the construction of the Beaumont Avenue Sidewalk Improvements in an amount not to exceed $191,168;
Authorize the Mayor to sign; and,
Authorize the City Manager to sign change orders up to an additional $30,000 for a total construction amount of $221,168.
Approved by a unanimous vote
J.7 Briefing on Future Wastewater Treatment Plant Solar Generation Project Discussion of solar energy generation for operational cost savings.
Motion by Council Member Martinez
Second by Mayor Lara
Direct staff to pursue a solar project as a city -owned asset.
Approved by a unanimous vote
J.8 Award a General Services Agreement to Infosend to provide Utility Billing Printing and Mailing Services
Agreement for utility billing printing and mailing services of the sewer utility bills.
Motion by Mayor Pro Tem Voigt
Second by Council Member Fenn
10
To Authorize the City Manager to execute a General Services Agreement with Infosend to provide printing and mailing services for utility billing for an initial term of three (3) years, with the option to extend a maximum of two (2) one-year extensions subject to City Council approval; and
Direct staff to issue a Purchase Order for a not -to -exceed amount of $40,000 with a 3% escalator annually.
K. LEGISLATIVE UPDATES AND DISCUSSION
K.1 Legislative Update Discussion
This report provides a summary of key legislative bills that may impact the City of Beaumont. These bills cover a range of topics, including public safety, law enforcement policies, planning and zoning, as well as local governance.
Receive and file. The bills included in this update fall within the adopted 2025 Legislative Platform.
L. ECONOMIC DEVELOPMENT UPDATE
No report
M. CITY TREASURER REPORT
No report
N. CITY CLERK REPORT
No report
O. CITY ATTORNEY REPORT
No report
P. CITY MANAGER REPORT
Announced upcoming events
11
Q. FUTURE AGENDA ITEMS
• Assessment for the need for additional community center(s) (June) • Annexation Agreement with the County (Future)
• Revisit Sanctuary City Definition and Clarification (August) • Credit Agreements (May)
• Annual Review of Development Agreements (June)
• Solution for trespassing on open property. To be addressed internally by staff.
• Resolution opposing State control on Land Use within cities R. COUNCIL REPORTS
Fenn - Report out from RTA and T Now Meetings.
Martinez - 2nd Street Ext Ribbon Cutting, Financial and Audit Committee Meeting, gave a report out from SCAG meeting and RCA meeting.
White - Participated in the Pro -Am tournament in the Epson Golf Tour. Attended the LEAC event. Participated in the Habitat for Humanity Golf Tournament.
Voigt - Attended the First Responders Breakfast, thanked the grounds crew for the landscape for the Cherry Cup, thanked everyone for the successful market nights thus far. Gave a report from an Animal Control Ad -Hoc meeting.
Lara - Attended the 2nd Street Ribbon Cutting
S. ADJOURNMENT at 9:54 p.m.
The next regular meeting of the Beaumont City Council, Beaumont Financing Authority, the Beaumont Successor Agency (formerly RDA), the Beaumont Utility Authority, the Beaumont Parking Authority and the Beaumont Public Improvement Agency is scheduled for Tuesday June 3, 2025, at 6:00 p.m. unless otherwise posted.
12
BEAUMONT
-C A L I F O R N I A-7
Staff Report
TO: City Council
FROM: Kirk Pelser, Economic Development Director
Joseph Cale, Management Analyst
DATE June 3, 2025
SUBJECT: Approval of Lease and Affiliation Agreements with Partner Organizations Operating in the Pass Area Biz Hub — 514 California Avenue Description Presentation of lease and affiliation agreements with two of several partner organizations that will occupy the Pass Area Biz Hub, a regional business innovation center located at 514 California Avenue.
Background and Analysis:
The Pass Area Biz Hub is intended to serve as a central resource for workforce development, entrepreneurship, and small business support throughout the Pass region.
The City acquired the property at 514 California Avenue in January of 2024 and has completed several site readiness milestones, including:
• Roof replacement;
• HVAC system replacement;
• Vacancy preparation, including the removal of remaining tenant property; • Identification and execution of required ADA upgrades; • Completion of interior and exterior painting;
• Ongoing janitorial and maintenance services; and
• Regular coordination meetings with regional partners, which began on a bi- weekly basis and increased to weekly as the anticipated launch date approaches The following organizations have formally committed to operating from the Biz Hub:
• Mount San Jacinto Community College (MSJC): Purpose is to establish their "Enterprise Resource and Innovation Center" (ERIC) to provide business education, counseling, and a makerspace for early -stage entrepreneurs. • California Family Life Centers (CFLC): Purpose is to provide youth and family services focused on education, employment, mental health, and life skills
development, aiming to strengthen and empower underserved communities across the region, and support workforce pipeline development.
Additional agreements with other partner organizations will be presented to the City Council in the future as they are submitted to the City.
MSJC will occupy its designated space rent-free under an affiliation agreement, while CFLC will lease its space for a nominal rental fee of one dollar ($1) per year. In both cases, the City will cover basic operational expenses to support collaborative service delivery. The initial lease term allows the City to evaluate long-term tenancy models while establishing the center as a stable, multi -agency service hub. These agreements —whether lease or affiliation —formalize the terms of occupancy, define mutual operational responsibilities, and outline expectations for collaborative service delivery and program integration.
Additional partners are under consideration, and the City has preserved flexibility in the facility layout to accommodate short-term activations, such as pop-up services, drop -in office use, and potential rental of hoteling or coworking spaces in response to future demand.
Fiscal Impact:
There is no immediate fiscal impact associated with execution of the initial lease and affiliation agreements. The City will continue to cover base operational expenses at the Pass Area Biz Hub, totaling $64,924, as part of its investment in regional economic and workforce development. These costs will be absorbed within the current budget and have been incorporated into the adopted FY 2025-2026 budget. Future updates may propose nominal cost -recovery fees for long-term office use or private activation of shared spaces. Any proposed changes to the financial model will be brought to the City Council for review.
The cost to prepare this staff report is estimated at $300.
Recommended Action:
Authorize the City Manager to execute lease and affiliation agreements with MSJC and CFLC for use of office space within the Pass Area Biz Hub and take all necessary actions to facilitate operations.
Attachments:
A. Affiliation Agreement — Mount San Jacinto Community College
B. Lease Agreement — California Family Life Centers
MSJC
Mt. San Jacinto ollege
MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT
Facility Use Agreement
This Agreement, entered into by and between the Mt. San Jacinto Community College District, a California Community College District (hereinafter referred to as "Program Provider") and the City of Beaumont, a general law city, (hereinafter referred to as "Facility Operator", together with Program Provider, "Parties"), for the use of the Pass Biz Hub, on the terms and conditions set forth hereafter.
RECITALS
WHEREAS, the City of Beaumont ("City") owns the real property located at 514 N. California Avenue, in Beaumont California, known as the Pass Biz Hub ("Facility"); and WHEREAS, Facility Operator is responsible for the general operations of the Facility, on behalf of the City; and
WHEREAS, Facility Operator and Program Provider desire to enter into this Agreement for Program Provider to utilize space(s) within the Facility to provide training and courses ("Program(s)") based upon the Terms and Conditions set forth herein; and
NOW THEREFORE, in consideration of the covenants and agreements hereinafter set forth, the Program Provider and Facility Operator agree as follows:
TERMS AND CONDITIONS
USE OF FACILITY
A) Purpose. Facility Operator requires partners who are willing and able to provide training and courses at the Facility for the benefit of the public. Program Provider is specifically qualified and capable of providing the Program(s) described in this Agreement. Nothing in this Agreement shall limit Program Provider's ability to offer Program(s) at its other locations.
B) Use of Property. Program Provider agrees to use the Facility for the purpose of providing the Program(s), as described in Exhibit "A." Program Provider shall be solely responsible for the administration and operation of its Program(s) and for providing any necessary materials, equipment, and personnel. All programming -related decisions, including but not limited to, curriculum, training, instruction, and/or personnel, shall be at the sole cost and discretion of Program Provider. Facility Operator shall provide Program Provider access to space(s) in the Facility, designated in Exhibit "B.", ("Program Space") that are sufficient for the operation of the Program(s). Program Provider, its employees, agents, contractors, vendors, licensees, and invitees, shall have the right to access the Facility as may reasonably be necessary for the use of the Program Space). Program Provider shall be responsible for the acts and omissions of its employees, agents, contractors, vendors, licensees, and invitees while present at the Facility and in the Program Space. Program Operator shall obtain the prior written approval of Facility Operator for any alterations or modifications to the Program Space or the Facility which approval shall be at the sole cost expense and responsibility of the Program Operator.
C) Facility Operator's Maintenance and Operations Obligations. Facility Operator shall be solely responsible for the operation and maintenance of the Facility. Facility Operator shall maintain the Facility in reasonably good condition and repair. Program Provider shall have no maintenance or repair obligations with respect to the Facility.
D) Custodial Services. Facility Operator shall be responsible for, and provide, custodial services to the Facility as may reasonably be necessary for the use of the space(s) pursuant to this Agreement.
Program Provider shall have no custodial obligations with respect to the Facility.
E) Utilities. Facility Operator shall assume full responsibility for all utilities consumed at the Facility, including, but not limited to, janitorial services, trash removal, internet services, water, gas, recycling, and Facility Use Agreement - February 2025
Page Ii c)f 1702
electricity. Program Provider shall have no responsibilities or obligations with respect to utilities for the Facility.
F) Damages. Facility Operator shall assume full responsibility for adequate care and protection of the Facility.
G) Personal Property. Program Provider shall have no duty or responsibility for the protection, safeguarding, care, or storage of any personal property belonging to Facility Operator, nor shall Program Provider be liable for any damage to personal property used or left at the Facility or any surrounding property by Facility Operator, its employees, agents, contractors, customers, guests, or invitees, including but not limited to damage caused by fire, earthquake, acts of nature, vandalism, theft and/or burglary. Program Provider shall be responsible for all materials, equipment, and/or other personal property belonging to Program Provider and its employees, agents, guests and invitees installed, used, or maintained at the Facility within the Program Space.
H) Fees. Except as provided herein to the contrary, no fee shall be charged to Program Provider for occupancy or use of the Facility.
I) Security and Supervision. Facility Operator shall provide appropriate security and supervision of all activities held at the Facility. Program Provider agrees to cooperate with Facility Operator in maintaining its security needs.
J) TERM. The Term of this Agreement shall commence on July 1, 2025, and, unless sooner terminated under any provision hereof, shall expire on June 30, 2028 ("Expiration Date").
TERMINATION
A) Optional. Either party may terminate this Agreement at any time, without cause, upon sixty (60) calendar days' written notice provided to the other party.
B) For Cause. Either party may terminate this Agreement at any time for either party's breach of its obligations under the Agreement, upon thirty (30) calendar days' written notice provided to other party ("Termination of Agreement for Cause").
C) Upon termination or expiration of this Agreement, Program Provider shall surrender use of the Facility and remove all personal property therefrom.
MUTUAL LIABILITY AND INDEMNIFICATION
Facility Operator and Program Provider will mutually protect, indemnify, defend and hold each other harmless from and against any costs, losses, claims, demands, suits, actions, payments, and judgments, or other liabilities or expenses, including legal and attorney's fees, and including, but not limited to, expenses that may arise out of or result from, in whole or in part, a breach of a party's obligations under this Agreement or the negligent, wrongful, or willful acts or omissions of the other party under this Agreement. Neither party shall have the obligation to indemnify, defend, or hold the other party harmless for the other party's sole negligence or willful misconduct. This indemnity section shall survive the termination of the Agreement and is in addition to any other rights or remedies that the Program Provider may have under the law or this Agreement.
INSURANCE
A) The Parties are required to provide a certificate of insurance to the other party prior to the use of Facility under this Agreement.
B) Facility Operator and Program Provider will maintain for themselves appropriate commercial general liability insurance coverage in the minimum amounts of $1,000,000 per occurrence (combined single limit for bodily injury and property damage); $1,000,000 for personal and advertising injury liability; $1,000,000 aggregate on products and completed operations and $3,000,000 for general aggregate.
Facility Use Agreement - February 2025
Page li af 1702
C) The procuring of such required policy or policies of insurance shall not be construed to limit either Party's liability hereunder or to fulfill the indemnification provision and requirements of this Agreement.
Notwithstanding said policy or policies of insurance, either party shall be obligated for the full and total amount of damage, injury, or loss caused by negligence or neglect connected with this Agreement or with use or occupancy of the Facility.
FORCE MAJEURE
Neither party shall be liable for any costs or damages due to delay or nonperformance under this Agreement arising out of any cause or event beyond such party's control, including, without limitation, cessation of services hereunder or any damages resulting therefrom to the other party as a result of work stoppage, power or other mechanical failure, computer virus, natural disaster, pandemic, governmental action, or communication disruption.
COOPERATION IN DISPOSITION OF CLAIMS
The Parties agree to cooperate with each other in the timely investigation and disposition of audits, disciplinary actions, and third -party liability claims arising out of the use of the Facility under this Agreement. The Parties shall notify one another as soon as possible of any adverse event which may result in liability to the other party.
It is the intention of the parties to fully cooperate in the disposition of all such audits, actions or claims. Such cooperation may include, but is not limited to, sharing records, timely notice, joint investigation, defense, disposition of claims of third parties arising from services performed under this Agreement, and making witnesses available.
NO EMPLOYMENT, PARTNERSHIP, OR AGENCY RELATIONSHIP
A) Nothing in this Agreement shall be construed as creating an employment, partnership, joint venture, association or agency relationship between the Parties. Each party will be, and is, independent of the other, and is not an employee, partner or agent of the other party.
B) Each party will determine the method, details and means of performing its obligations under this Agreement, including, without limitation, exercising full control over the employment, direction, compensation and discharge of all persons assisting each respective party subject to the limitations described herein.
C) Each party shall be solely responsible for all matters relating to the payment of its respective employees, including compliance with state and federal taxes, social security, furnishing or withholding any and all employee benefits, and all regulations governing such matters.
COMPLIANCE WITH LAWS
During the term of the Agreement, the Parties shall comply with all applicable federal and state laws and regulations concerning their respective obligations under this Agreement, including those not expressly referenced in this Agreement.
ATTORNEYS' FEES
Each party shall bear its own attorneys' fees and costs, including court costs, expert witness fees, and investigation expenses, in any suit or action to enforce any of the terms of the Agreement.
ENTIRE AGREEMENT OF PARTIES
This Agreement constitutes the entire agreement between the Parties and supersedes all prior discussions, negotiations and agreements, whether oral or written. This Agreement may be amended or modified only by a written instrument executed by both Parties.
GOVERNING LAW
This Agreement shall be governed by, and the rights, duties and obligations of the Parties shall be determined and enforced, in accordance with the laws of the State of California.
Facility Use Agreement - February 2025
Page i2Citedf 1702
ARBITRATION
Subject to the foregoing requirements, the Parties agree that any controversy or claim, including any claim of misrepresentation, arising out of or related to this Agreement, or the Parties' rights and obligations under this Agreement, shall be settled by arbitration under the then current rules of the American Arbitration Association. The Parties agree to equally share in the arbitration fees and costs. Any arbitration hereunder shall be held in Riverside County, California.
ASSIGNMENT
The Parties may not assign this Agreement without the express written consent of the other party, and any attempt by a party to affect such an assignment without the express written consent of the other Party shall make this Agreement terminable at the option of the non -assigning party. This Agreement shall be binding upon and inure to the benefit of the Parties hereto and their respective heirs, legal representatives, successors, and assigns.
COOPERATION WITH OTHER OCCUPANTS OF THE PROPERTY
It is understood and recognized by Program Provider that the Facility may be used by other parties, during Program Provider's use of Facility under this Agreement. Program Provider shall cooperate with the other parties in reaching amicable arrangements concerning such use as may be necessary. The Parties agree to promptly respond to concerns relating to use of the Facility expressed by either party, or neighbors of the Facility.
NON-DISCRIMINATION
The Parties shall not discriminate against anyone on any basis protected under California and/or Federal law.
WAIVER AND MODIFICATION
Failure by either Party to enforce any provision of this Agreement will not be deemed a waiver of future enforcement of that or any other provision. Any waiver, amendment, or other modification of any provision of this Agreement will be effective only if in writing and signed by the Parties.
COUNTERPARTS
This Agreement and all amendments and supplements to it may be executed by the Parties in counterparts, and all counterparts together shall be construed as one document and an original copy.
SECTION HEADINGS
The section headings contained herein are for convenience in reference and are not intended to define the scope of any provision of this Agreement.
SEVERABILITY
Should any provision of this Agreement be determined to be invalid, illegal or unenforceable in any respect, such provision shall be severed, and the remaining provisions shall continue as valid, legal and enforceable.
INCORPORATION OF RECITALS AND EXHIBITS
The Recitals and each Exhibit attached hereto are hereby incorporated by reference as though fully set forth herein.
EXECUTION OF AGREEMENT
This Agreement will not become effective or in force until the Parties have fully executed this Agreement. Only the legally authorized representative of each organization is allowed to sign this Agreement. [signatures on following page]
Facility Use Agreement - February 2025
Page i2rdf 1702
In witness whereof, the Parties hereto have caused this Agreement to be executed by their respective duly authorized representatives.
Facility Operator Signature:
Elizabeth Gibbs
City Manager
City of Beaumont
Date
Program Provider Signature:
Michael Beckham (May 7, 2025 09:20 PDT)
Michael Beckham
Interim Vice President of Business Services
Mt. San Jacinto Community College
05/07/2025
Date
Facility Use Agreement - February 2025
Page iNedf 1702
Exhibit "A"
1. Provide workshops and educational forums on entrepreneurship and related business development activities.
2. Support the Pass Biz Hub with a small satellite makerspace and refer participants to the full makerspace at the San Jacinto campus for more complex projects to foster entrepreneurial innovation.
3. Provide scheduled short-term contract education training specific to local business needs.
4. Provide referrals to education, training, and support services to help connect to the correct partners under Workforce Innovation and Opportunity Act whenever possible.
Facility Use Agreement - February 2025
Exhibit "B"
1. Location: 514 N. California Ave.; Beaumont, CA 92223
2. Hours Facility Operator will make the building accessible to Program Provider: Mondays -Thursday, 7:30A -5:30P; Fridays, 7:30A-12:OON & other hours as agreed by City.
3. Building spaces designated for Program Provider use with space numbering corresponding to the attached building floorplan map:
a. Space #4 (Office)
b. Space #5 (Classroom)
c. Space #6 (Makerspace) — available at a later phase after City completes HVAC improvements d. Space #9 (Office)
e. Space #22 (Office)
f. Space #16 (Office)
Facility Use Agreement - February 2025
Page
s, f;
•
of 1702
M A (ERSPACE
47'0" x t3'6"
U
KITCHEN
21'3"x7`9'
5 4
OFFICE
+3'T' x
3 OFFICE
0'7" x 17'6'
2 OFFICE
67"x271"
-I.
UTILITY CLOSET
37 x Ere
CI A-PSROOMI
31'2' x.25'1"
HALL
BATH
7'r 7'3"
BATH
7 x TS'
HALL
7'8" x t62'
ELEVATOR
8TE x 18`7
9 OFFICE
II
8 F.c73M
1T 7 x 133'
7 MEETING ROOM
17'2"t lag..
FOYER
38706106
1610`
FLOOR L
H4LL
'1" x 26'11'
i
11 OFFICE
11'7 a 18'4'
10 OFFICE
11"2' x 19'if"
DORY
t57' x 6'4"
i _
11✓ X
RECEPTION
9'i1' x 18'1'
I
Facility Use Agreement - February 2025
Page i'Necilf 1702
OFFICE
BATH •
'0" z 10'1E"
11'9` z 1B'10'
5'2'x6'`
BATH
7'11„ It. 1 ONO'
HALL
tB' I 8'S"
20 ROOM
14'1" x 11'10'
19 HALL OFFICE
4'5 x 57'1` 14'1' x 11'11-
18 OFFICE
14'1'z 11.11• -
HALL
19'1' K 1'1'
MALL
HALL
'5` x 40"1 m.
13 OFFICE
11'4'
12 OFFICE
117'11" x 10"5'
ELEVATOR
85` x B3'
22 ROOM
11'7" x tS8"
21 ROOM
117' x 19'3'
HALL
16'5'
FLOOR 2
Facility Use Agreement - February 2025
Page TYref 1702
LEASE AGREEMENT
This LEASE AGREEMENT (this "Lease") is made and entered into as of May 7th, 2025 (the "Effective Date"), by and between The City of Beaumont, a California general law city ("Landlord"), and California Family Life Center, a ("Tenant").
1. Lease of Premises. Landlord hereby leases to Tenant, and Tenant leases from Landlord, the following described premises (hereinafter "Premises") being an individual suite, office or offices located at 514 California Avenue, Beaumont CA 92223, and being more particularly described and depicted in Exhibit "A" attached hereto and made a part hereof, inclusive of all easements, and other appurtenances and rights of way incident thereto benefiting the Premises.
Tenant shall share the Premises equally with the Employment Development Department ("Cotenent") which will also execute a lease for the premises. Tenant and Cotenent shall share the Premises and cooperate with each other in performing the obligations of the Tenant hereunder, Jointly and severally, as a matter with which the Landlord shall have no concern.
The Premises are a part of the larger building ("Building") and are clearly outlined on the diagram attached as Exhibit "A". For all locations not specified in Exhibit "A" as being the area being non - exclusively leased to Tenant hereunder, it is understood that the larger building is leased out to multiple other tenants and certain portions of the Building are common to all occupants of the building as common area. The Premises shall include such portions of the land and Building, pavement, lighting fixtures and other improvements now or later installed or constructed upon the land, and all driveways, parking lots, walkways, landscaping and other such appurtenances and improvements customarily used in connection with the individual suite or Premises. The improvements existing within the Premises that are leased to the Tenant as it now exists or may exist in the future are referred to in this Lease as the "Improvements".
2. Term and Rent.
2.1 Term. Subject to the terms and conditions contained herein, this Lease shall be effective as of the Effective Date. The term of this Lease shall commence on the Effective Date and shall continue on a month -to -month basis. Landlord or Tenant may terminate this Lease by providing thirty days advanced written notice to the other.
2.2 Rent. Tenant agrees to make rental payments to Landlord (collectively, "Rent") in the amount of One Dollar ($1.00) per year, without proration, which obligation to pay Rent shall commence on the date that Tenant opens for business for the public (the "Rent Commencement Date"). After the Rent Commencement Date, Rent shall be payable on the anniversary of the Rent Commencement date each year thereafter during the Term of this Lease. In the event that any rental payment becomes due on a Saturday, Sunday or local, state or federal holiday (each being a "business day"), then the rental payment shall be due on the next succeeding business day.
3. Delivery of Premises. On the Effective Date, Landlord shall deliver the Premises to Tenant in, and Tenant shall accept the Premises from Landlord in, "AS IS" "WHERE IS" condition except as otherwise provided herein.
4. Use; Conduct of Business.
1
4.1 Use. The Tenant shall have the affirmative duty and the right to use the Premises for the following purposes:
a. TENANT will offer a range of workforce programs designed to meet the unique needs and goals of the youth.
b. TENANT will provide monthly reports to the City on work performed in the building, milestones achieved, and a schedule of events (trainings, workshops, jobs fairs, etc.). (the forgoing a -b, collectively are referred to as the "Agreed Use").
4.2 Conduct of Business. Tenant shall conduct business that at any time is being operated at the Premises in all material respects in accordance with all applicable laws and ordinances.
4.3 Priority of Use and Access by Landlord. Notwithstanding any other provision of this Lease, because the Landlord is the owner of the Premises and will maintain on -site staff presence, the City of Beaumont shall retain first priority access to and use of the Premises, including but not limited to offices, meeting rooms, and all common areas, as well as the surrounding grounds and exterior premises. Landlord shall have the exclusive right to designate and utilize office space for City staff at its discretion, and may access and use shared and common areas at any time without restriction. Tenant shall not unreasonably interfere with such access and shall coordinate activities to ensure continued availability and operational use of the Premises by Landlord personnel. In the event of any conflict regarding the use or scheduling of spaces within the Premises, the City of Beaumont's determination shall control. Landlord shall always have access to all offices and enclosed spaces within the Premises as a matter of safety, security, and property oversight. Landlord's access shall include, but not be limited to, administrative use, City - hosted events, maintenance, inspections, and emergency response. Tenant shall ensure that Landlord retains key or electronic access credentials for all such spaces and shall update Landlord promptly regarding any changes to access methods. Landlord reserves the right to reallocate or modify office assignments and workspace configurations as needed to support City operations, provided such changes do not unreasonably disrupt Tenant's Agreed Use.
5. Improvements; Alterations; Maintenance.
5.1 Improvements; Alterations. Tenant shall not make any substantial repairs, alterations, or additions to the Premises that, in the aggregate with other repairs, alterations or additions to the Premises, cost more than $100,000, including its HVAC, plumbing or electrical systems, or make any contract therefor, without (i) procuring Landlord's written consent, which consent shall not be unreasonably withheld, conditioned or delayed, (ii) delivering to Landlord the applicable plans and specifications and copies of necessary permits upon request from Landlord, and (iii) furnishing indemnification against liens, costs, damages and expenses and satisfactory proof that all contractors and subcontractors are properly licensed and maintain adequate insurance, as Landlord may reasonably require. Landlord shall consent or object in writing to such repairs, alterations, or additions to the Premises within ten (10) days of receipt of notice thereof from Tenant. Tenant may remove Tenant's Property, as defined in SECTION 6, below, at its 2
election at any time during the Term, provided that the actual cost of repairing any damage to the Premises arising from such removal and restoring the same to their original condition shall be paid for by Tenant. Tenant shall promptly pay all contractors and materialmen, so as to avoid the possibility of a lien attaching to the Premises, and should any lien be made or filed, Tenant shall provide a copy of the same to Landlord within 48 hours of receipt and bond against or discharge the same within thirty (30) days after written request by Landlord. Nothing in this Lease shall be construed as a consent on the part of the Landlord so as to subject the Landlord's estate in the Premises to any lien or liability under the laws of the state in which the Premises are located.
5.2 Maintenance. During the Term of this Lease, except as otherwise specifically set forth in this Paragraph, Landlord shall, at its own expense, keep and maintain the entirety of the Building in good order and repair, subject to ordinary wear and tear. Landlord's maintenance obligations hereunder include, without limitation, the roof, foundation, structural w a 11 s an d elements, heating, air conditioning and ventilation systems, glass, plate glass, windows and doors, sprinklers, fire sprinklers, electrical, all plumbing systems, fixtures, walls, floors, ceilings, all mechanical systems, electrical facilities and equipment, exhaust equipment and systems, exterior, curbs, parking lot, trash enclosures, landscaping and all other improvements. Tenant shall maintain and repair the Premises in a good and clean condition at all times at its sole cost and expense. Landlord may enter the Premises at all reasonable times to make such repairs as Landlord shall reasonably deem necessary to the Premises or as Landlord may be reasonably required to do by any governmental authority.
5.3 Liens. Tenant shall promptly pay its contractors, subcontractor, laborers, engineers and design professionals and materialmen for all work done and materials delivered or performed by or on behalf of Tenant, and secure unconditional lien releases so as to prevent the assertion or imposition of mechanic liens, materialme's liens, design professional liens and other liens upon or against the Premises, and Tenant shall, upon request provide Landlord with such lien waivers obtained by Tenant. In the event any lien is asserted or filed against the Premises, Tenant shall bond against and discharge the same within thirty (30) days after written request by Landlord. In the event Tenant fails to remove or bond over and remove said lien within said thirty (30) day period, the Landlord may (but is not required to), at its sole discretion, elect to satisfy and remove the lien by paying the full amount claimed or otherwise, and Tenant shall pay Landlord upon demand, as additional Rent, the amount paid out by Landlord on Tenant's behalf, including Landlord's reasonable attorney's fees, costs and expenses with interest upon written demand or Tenant shall be in default hereunder without any further opportunity to cure. Landlord's election to discharge lien(s) as provided hereunder shall not be construed to be a waiver or cure of Tenant's default under this section.
5.4 Permits. Landlord agrees to cooperate with Tenant in securing any and all building permits and other permits and authorizations necessary from time to time for the performance of any construction, alteration or other work permitted to be done by Tenant under this Lease and duly approved by Landlord, but such cooperation by Landlord shall not be construed as the consent of Landlord to the filing of any mechanic's, materialman's or other lien or any claim relating thereto, nor to the performance of any labor or the furnishing of any materials on the account of Landlord in any construction to be done by Tenant on the Premises.
6. Trade Fixtures & Equipment. All trade fixtures and equipment, signs (including indoor and outdoor signage), and specifically designed components of improvements to the Premises, 3
including decorative materials and accessories necessarily related to these items placed in or upon the Premises by Tenant (or any prior owner or occupant of the Premises) (hereinafter collectively referred to as the "Tenant's Property") shall at all times during the Term remain the property of Tenant, and Tenant shall have the right to remove the same at any time during the Term or within a reasonable time thereafter unless a Tenant Default has occurred and is continuing hereunder at the time of removal. Tenant shall further be permitted to install, use on and about, and remove from the Premises at any time during the Term all other personal property which are not a component of the Building(s) located or to be located on the Premises, all of which at all times during the Term shall be deemed to be part of Tenant's Property with the right of removal by Tenant at or before the expiration or termination of this Lease. Tenant's Property shall also include without limitation: (1) removable decor items and office equipment, including but not limited to computers, POS equipment, telephones and fax machines; (2) building lettering, trade dress, signs, sign posts and sign standards; (3) trade fixtures, inventory, equipment, and all personal property used in connection with the business conducted at the Premises; and (4) parts and service equipment, including but not limited to such equipment as may be attached to the building whether by bolts, screws, utility connections or otherwise, such as lifts, compressors and water heaters.
7. Insurance; Indemnification.
7.1. Tenant's alterations, installations, trade fixtures and personal property shall be insured by Tenant not by Landlord. Such policy or policies shall insure against all risks of direct physical loss or damage (except the perils of flood and/or earthquake unless required by a Lender). Said policy or policies shall also contain an agreed valuation provision in lieu of any coinsurance clause, waiver of subrogation, and inflation guard protection causing an increase in the annual property insurance coverage amount by a factor of not less than the adjusted U.S. Department of Labor Consumer Price Index for All Urban Consumers for the city nearest to where the Premises are located. If such insurance coverage has a deductible clause, the deductible amount shall not exceed $5,000 per occurrence, and Tenant shall be liable for such deductible amount in the event of an Insured Loss. Tenant shall also obtain and keep in force a policy or policies in the name of Landlord with loss payable to Landlord and any Lender, insuring the loss of Rent for one year with an extended period of indemnity for an additional 180 days ("Rental Value insurance"). Said insurance shall contain an agreed valuation provision in lieu of any coinsurance clause, and the amount of coverage shall be adjusted annually to reflect the projected Rent otherwise payable by Tenant, for the next 12 -month period. Tenant shall be liable for any deductible amount in the event of such loss.
7.2 (a) Liability and Other Insurance. At all times during the Term of this Lease, Tenant shall, at its sole cost and expense, maintain or cause to be maintained: (a) Commercial General Liability Insurance (as that term is commonly used in the insurance industry) covering liability arising from the Premises or operations, contractual liability, and personal liability with a limit of not less than Two Million and 00/100 Dollars ($2,000,000.00) Per Occurrence (as that term is commonly used in the insurance industry) on each of the following coverages: (i) Covered Autos (ii) General Liability Bodily Injury and Property Damage Liability (iii) Personal and Advertising Injury Liability (iv) Damages to Premises Rented to Tenant and Five Million and 00/100 Dollars ($5,000,000.00) Aggregate (as that term is commonly used in the insurance industry); (b) Commercial Umbrella Insurance (as that term is commonly used in the insurance industry) of no less than Five Million and 00/100 Dollars ($5,000,000.00); (c) workers' compensation insurance on its employees at the Premises in the amounts required by law; and (d) flood insurance, if the Premises 4
(or any portion thereof) is located within (either currently or at any time during the Term of this Lease) a federally designated "special flood hazard area" in an amount equal to or greater than the replacement value of the improvements at the Premises.
(b) Property Damage. Tenant shall obtain and maintain insurance coverage on all of Tenant's personal property, trade fixtures, and owned alterations and utility installations. Such insurance shall be full Replacement Cost coverage with a deductible of not to exceed $1,000 per occurrence. The proceeds from any such insurance shall be used by Tenant for the replacement of personal property, trade fixtures and tenant owned alterations and utility installations. (c) No Representation of Adequate Coverage. Landlord makes no representation that the limits or forms of coverage of insurance specified herein are adequate to cover Tenant's property, business operations or obligations under this Lease.
(d) Tenant may provide insurance through a JPIA.
(e) If Tenant fails to maintain the insurance required hereunder, Landlord may (but need not) obtain such insurance and Tenant shall pay Landlord the actual cost thereof plus interest at the rate of ten percent per annum and administrative fee of ten percent (10%) of the actual cost forthwith no later than thirty (30) days after being provided invoices for same.
7.3 Insurance Carrier: Endorsements. Landlord, its employees and public officials shall be named as additional insured on certificates of liability insurance required under this Lease.
Tenant shall provide Landlord with a copy of the certificates of insurance on or before the Rent Commencement Date, upon any renewal of such insurance prior to the expiration of the term of such coverage, and otherwise upon Landlord's written request. Tenant's insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to or maintained by Landlord. The Commercial General Liability Insurance (as that term is commonly used in the insurance industry) certificate shall be written on ISO Occurrence Form CG 0001-0798 (or a substitute form providing equivalent coverage). Tenant shall place said insurance with reputable insurance companies qualified to do business in the state where the Premises are located with at least an A, VII rating in "Best's Insurance Guide". In the event of the payment of insurance proceeds resulting from any damage or destruction to the Premises, and under the terms of this Lease, Tenant is required to repair or restore same, then such insurance proceeds shall be made available to Tenant for the purpose of making such repairs or replacements on reasonable terms as determined by Landlord. In the event of cancellation of the liability insurance policy, Tenant shall notify Landlord at least fifteen (15) days prior thereto, and in the event of cancellation of the casualty insurance policy as a result of non-payment of premiums, Tenant shall notify Landlord at least thirty (30) days prior thereto. Prior to the effective date of any such cancellation, Tenant shall obtain replacement insurance on the terms provided in this Lease.
7.4 Tenant shall obtain a waiver of subrogation from its insurance companies for the benefit of Landlord.
7.5 Indemnification of Landlord. Tenant will protect, indemnify, save harmless and defend Landlord from and against all liabilities (statutory or otherwise), obligations, claims, demands, damages, penalties, causes of action, costs and expenses (sometimes referred to in this Lease as "Claims," and including, without limitation, reasonable attorney's fees and expenses) 5
imposed upon or incurred by Landlord by reason of any actual or alleged accident, injury to or death of persons or loss of or damage to property occurring on or about the Premises, Building or adjoining sidewalks and parking lot, or any other matter or thing arising out of the Tenant's use, occupation, management, or control of the Premises, or caused by the negligence, errors, acts or omissions of Tenant, or Tenant's employees, agents or representatives, customers, or invitees, on or about the Premises, or any failure on the part of the Tenant to perform or comply with any of Tenant's obligations under this Lease, excluding, however, any such Claims arising from any accident, injury, damage or loss to the extent caused by the negligence or willful misconduct of Landlord, or Landlord's employees, representatives or any of their agents as determined by a court of competent jurisdiction. All property of Tenant or any occupant of the Premises shall be there at the risk of Tenant or such person only, and, Landlord shall not be liable for damage thereto and theft or misappropriation thereof. Tenant's obligations under this section will survive the expiration or early termination of the Lease.
8. Damage to Premises.
8.1 Partial Damage - Insured Loss. If a Premises Partial Damage that is an Insured Loss occurs, then Tenant shall, at Tenant's expense, repair such damage
8.2 Total Destruction. Notwithstanding any other provision hereof, if a Premises Total Destruction occurs, this Lease shall terminate 60 days following such Destruction. If the damage or destruction was caused by the gross negligence or willful misconduct of Lessee, Lessor shall have the right to recover Lessor's damages from Lessee.
9. Assignment/Subletting.
9.1 General Restriction. Tenant shall not assign its interest in this Lease, nor sublet the Premises or any portion thereof, nor otherwise transfer or encumber this Lease or any interest therein (each, an "Assignment"), without first obtaining the prior written consent of Landlord, not to be unreasonably withheld, conditioned, or delayed. At the time of any such proposed Assignment, and as a condition precedent thereto, a Tenant Default must not have occurred and be continuing at such time, under any terms of this Lease. If Tenant consummates an Assignment without obtaining the necessary consent of Landlord pursuant to the provisions of this section, the assignment shall be null and void and of no effect and an uncurable Tenant Default shall thereby be deemed to have occurred.
Notwithstanding the foregoing to the contrary, Tenant shall not be required to obtain Landlord's consent to, and the same shall not be deemed an assignment, in connection with the merger or consolidation of Tenant.
9.2 Assignment by Landlord. In the event any sale or exchange of the Premises by Landlord and assignment by Landlord of this Lease, the Landlord shall be entirely freed and relieved of its covenants and obligations contained in, or derived from the Lease arising out of any act, occurrence or omission relating to the Premises or this Lease occurring after the consummation of such sale or exchange and assignment, provided however, that the new owner shall assume and agree for the benefit of Tenant to perform all the covenants and obligations of Landlord contained herein from and following the date of the sale or exchange. In the event of such sale or exchange, this Lease shall nevertheless remain unimpaired and in full force and effect and Tenant hereunder agrees to attorn to the then owner of the Premises. 6
10. Tenant Default and Remedies.
10.1 Tenant Default. The following shall constitute a default of Tenant under this Lease (each, a "Tenant Default"):
(a) If Tenant fails to pay any monthly installment of Rent or any other payment hereunder on the date that same is due and shall not cure such failure within ten (10) days following written notice thereof from Landlord;
(b) Tenant's failure to perform any of the other terms, conditions or covenants of this Lease to be observed or performed by Tenant for more than thirty (30) days after written notice thereof from Landlord; provided, however, that that if such failure cannot reasonably be cured in the thirty (30) day period, no default shall be deemed to have occurred so long as Tenant shall commence the cure of the same within thirty (30) days of receipt of Landlord's notice and shall thereafter diligently pursue the same to completion; or (c) If Tenant makes a general assignment for the benefit of creditors or files a voluntary petition in bankruptcy, or if a decree is entered involuntarily adjudicating Tenant a bankrupt and such decree is not dissolved within ninety (90) days, or if a receiver shall be appointed for all the property of Tenant and shall not be discharged within ninety (90) days, then, any such action shall constitute a default by Tenant and, subject to the rights of a mortgagee, Landlord may give notice and terminate this Lease; provided, however, that no such act or event shall constitute a default hereunder or permit the termination of this Lease as long as the payment of all Rent and the other obligations to be performed by the Tenant shall be performed by Tenant or any party claiming under or acting on behalf of Tenant.
10.2 Landlord Remedies. Upon the occurrence of a Tenant Default, following the expiration of any applicable notice and cure periods, Landlord shall have the option to pursue any one or more of the following remedies without notice or demand, in addition to all other rights and remedies available to Landlord at law or in equity, but in all instances, Landlord shall use commercially reasonable efforts to mitigate its damages:
(a) Landlord may enter upon and take possession of the Premises and Tenant's Property without terminating this Lease and without relieving Tenant of its obligation to make the monthly payments of Rent herein reserved, and as provided by applicable law expel or remove Tenant and any Tenant's Property located therein (and any other person who may be occupying the Premises or any part thereof) and relet the Premises in the name of Landlord at any rent readily obtainable, and receive the rent therefor. In such event, Tenant shall pay to Landlord monthly, upon demand, any deficiency in the monthly payments of Rent herein reserved that may arise by reason of such reletting and the expenses of such reletting, until the expiration of the Term of this Lease.
(b) Landlord may elect to terminate this Lease forthwith. In the event of such termination, Tenant shall immediately surrender the Premises to Landlord, and if Tenant fails to do so, Landlord may enter upon and take possession of the Premises and Tenant's Property as provided by applicable law and expel or remove Tenant and any other person who may be occupying said Premises or any part thereof, and any personal property or trade fixtures located therein. In the event of forfeiture of this Lease as herein provided, Tenant agrees that any prepaid Rent being held by Landlord hereunder shall be forfeited to Landlord as liquidated damages for Tenant's default, which 7
liquidated damages shall be in addition to and not in lieu of any unpaid Rent or any other damages accruing to Landlord by reason of such violation by Tenant of any of the terms, provisions and covenants of this Lease.
11. Landlord Default and Tenant Remedies. Landlord shall be in default in the performance of any obligation required to be performed by Landlord under this Lease if Landlord has failed to perform such obligation within thirty (30) days after the receipt of written notice from Tenant specifying in detail Landlord's failure to perform; provided, however, that if the nature of Landlord's obligation is such that more than thirty (30) days are required for its performance, Landlord shall not be deemed in default if it shall commence such performance within thirty (30) days and thereafter diligently pursues the same to completion. Upon default by Landlord which is not cured within any applicable notice and cure period, Tenant may pursue its rights and remedies at law or in equity. If Landlord shall be in default in the performance of any obligation required to be performed by Landlord under this Lease, or in the event Landlord or its agents causes the damage or destruction as set forth herein, Tenant shall have the right to recover from Landlord all amounts necessary to compensate Tenant for all the detriment proximately caused by such default or which would be likely to result therefrom; provided, however, in no event shall Landlord be liable for business interruption loss, lost profits or consequential or punitive damages except to the extent arising from any fraud, intentional misrepresentation or gross negligence of Landlord. Notwithstanding the forgoing, the total maximum liability of the Landlord for any damages of the Tenant under this Lease or any loss or damage to Tenant or its employees guest or invitees shall not exceed the amount of rent paid by the Tenant to the Landlord under this Lease.
12. Waste. Tenant shall not cause injury or waste to the Premises, reasonable wear and tear, effects of time, and damage by the elements or casualty excepted. Tenant shall keep the Premises clean and free from rubbish, trash and garbage, and, at its own expense, arrange for removal of same.
13. Parking. The Premises currently has a parking lot (the "Parking Lot"). Tenant shall have use of the Parking Lot in common with all others of any open parking spaces, twenty-four (24) hours a day, seven (7) days a week, every day of the year.
14. Signage and Building Identity. Tenant, at Tenant's sole cost and expense, shall be entitled to install signage on and about the Premises, including without limitation exterior signage at all lawful locations or as otherwise approved by appropriate governmental authority. Such signage shall be subject to all applicable laws.
15. Hazardous Substances.
15.1 (a) Tenant shall comply with all applicable laws relating to environmental conditions on, under or about the Premises including, but not limited to, soil and ground water conditions. Without limiting the generality of the foregoing, Tenant shall not transport, use, store, maintain, generate, manufacture, handle, dispose, release or discharge any Hazardous Substance (as defined below) upon or about the Premises, nor permit its respective employees, agents, invitees or contractors to engage in such activities upon or about the Premises. However, the foregoing provisions shall not prohibit the transportation to and from, and the use, storage, maintenance and handling within, the Premises of substances customarily used in connection with normal business use provided: (a) such substances shall be used and maintained only in such quantities as are reasonably necessary for the then -existing use of the Premises, strictly in accordance with 8
applicable laws and the manufacturers' instructions therefor, (b) such substances shall not be disposed or discharged within the Premises, and shall be transported to and from the Premises in compliance with all applicable laws, and (c) if any applicable law or Tenant's trash removal contractor requires that any such substances be disposed of separately from ordinary trash, Tenant shall make arrangements at Tenant's expense for such disposal directly with a qualified and licensed disposal company at a lawful disposal site. The term "Hazardous Substances" shall mean any product, substance, chemical, material or waste whose presence, nature, quantity and/or intensity of existence, use, manufacture, disposal, transportation, spill, release or effect is either:
(i) potentially injurious to the public health, safety or welfare, the environment, or the Premises, or (ii) regulated or monitored by any governmental authority having jurisdiction over the Premises or (iii) a basis for potential liability of Landlord to any governmental agency or third party under any applicable statute or common law theory. Hazardous Substances shall include, but not be limited to, hydrocarbons, petroleum, gasoline, and/or crude oil or any products, byproducts or fractions thereof. Tenant shall not engage in any activity in or on the Premises which constitutes a Reportable Use of Hazardous Substances without the express prior written consent of Landlord and timely compliance (at Tenant's expense) with all Applicable Requirements. "Reportable Use" shall mean (i) the installation or use of any above or below ground storage tank, (ii) the generation, possession, storage, use, transportation, or disposal of a Hazardous Substance that requires a permit from, or with respect to which a report, notice, registration or business plan is required to be filed with, any governmental authority, and/or (iii) the presence at the Premises of a Hazardous Substance with respect to which any Applicable Requirements requires that a notice be given to persons entering or occupying the Premises or neighboring properties. Notwithstanding the foregoing, Tenant may use any ordinary and customary materials reasonably required to be used in the normal course of the Agreed Use, and including ordinary office supplies (copier toner, liquid paper, glue, etc.) and common household cleaning materials, so long as such use is in compliance with all Applicable Requirements, is not a Reportable Use, and does not expose the Premises or neighboring property to any meaningful risk of contamination or damage or expose Landlord to any liability therefor. In addition, Landlord may condition its consent to any Reportable Use upon receiving such additional assurances as Landlord reasonably deems necessary to protect itself, the public, the Premises and/or the environment against damage, contamination, injury and/or liability, including, but not limited to, the installation (and removal on or before Lease expiration or termination) of protective modifications (such as concrete encasements) and/or increasing the Security Deposit.
(b) Duty to Inform Landlord. If Tenant knows, or has reasonable cause to believe, that a Hazardous Substance has come to be located in, on, under or about the Premises, other than as previously consented to by Landlord, Tenant shall immediately give written notice of such fact to Landlord, and provide Landlord with a copy of any report, notice, claim or other documentation which it has concerning the presence of such Hazardous Substance. (c) Tenant Remediation. Tenant shall not cause or permit any Hazardous Substance to be spilled or released in, on, under, or about the Premises (including through the plumbing or sanitary sewer system) and shall promptly, at Tenant's expense, comply with all Applicable Requirements and take all investigatory and/or remedial action reasonably recommended, whether or not formally ordered or required, for the cleanup of any contamination of, and for the maintenance, security and/or monitoring of the Premises or neighboring properties, that was caused 9
or materially contributed to by Tenant, or pertaining to or involving any Hazardous Substance brought onto the Premises during the term of this Lease, by or for Tenant, or any third party. (d) Tenant Indemnification. Tenant shall indemnify, defend and hold Landlord, its council members, officers, agents, employees, if any, harmless from and against any and all loss of rents and/or damages, liabilities, judgments, claims, expenses, penalties, and attorneys' and consultants' fees arising out of or involving any Hazardous Substance first brought onto the Premises by or for Tenant, or any third party from and after the Effective Date (provided, however, that Tenant shall have no liability under this Lease with respect to any Hazardous Substances existing on, under or about the Premises prior to the Effective Date or any underground migration of any Hazardous Substance under the Premises from adjacent properties not caused or contributed to by Tenant). Tenant's obligations shall include, but not be limited to, the effects of any contamination or injury to person, property or the environment created or suffered by Tenant, and the cost of investigation, removal, remediation, restoration and/or abatement, and shall survive the expiration or termination of this Lease. No termination, cancellation or release agreement entered into by Landlord and Tenant shall release Tenant from its obligations under this Lease with respect to Hazardous Substances, unless specifically so agreed by Landlord in writing at the time of such agreement.
15.2 Landlord represents and warrants that it is not aware of and has no knowledge of any person or entity that has used, generated, manufactured, produced, stored, released, discharged or disposed of on, under, or about the Premises (or off -site of the Premises that might affect the Premises), or transferred to or from the Premises, any Hazardous Substances except for the transportation to and from, and the use, storage, maintenance and handling within, the Premises of substances customarily used in connection with normal business use. Landlord shall protect, indemnify , defend and hold harmless Tenant and its directors, officers, members, managers, contractors, employees, agents, parents, subsidiaries, successors and assigns from and against any and all loss, damage, cost, expense, or liability (including reasonable attorneys' fees and costs) arising out of or attributable to the actions or omissions of Landlord or its agents, or a breach by Landlord of any representation, warranty, covenant or agreement contained in this Section and from any Hazardous Substances located on, under or about the Premises prior to the Effective date. It is the intent of Landlord and Tenant that Tenant shall have no liability for damage to the environment or natural resources, for abatement, removal or clean-up of, or otherwise, with respect to the environmental condition (known or unknown) of the Premises or any property adjacent thereto prior to the Effective Date of the Lease; and that Landlord shall have no liability for damage to the environment or natural resources, for abatement, removal or clean-up of, or otherwise, with respect to the environmental condition (known or unknown) of the Premises or any property adjacent thereto arising during the term of this Lease or attributable to the actions or omissions of Tenant. The warranties and indemnifications made by the parties in this Section shall survive the termination of this Lease, provided that, with respect to a release associated with an Environmental Regulatory Action, as defined below, the indemnifications shall terminate on receipt of a "no further action" letter or equivalent, from the governmental body concerned, or, if no such letter is available, upon the issuance of a report by Tenant's consultant, which consultant has been approved by Landlord in its reasonable discretion, stating that in the opinion of the consultant, all actions likely to be taken by a governmental body have been taken with respect to the release. 10
15.3 In the event there is a release of Hazardous Substances (including without limitation Hazardous Substances originating from any adjoining property or any property in the vicinity of the Premises) in, on or around the Premises, which results in an enforcement action or actions or proceedings brought against the Landlord or Premises by a governmental body having jurisdiction to compel an investigation, remediation, cleanup, response action, removal action or other regulatory response (the "Environmental Regulatory Action"), that arose prior to the Effective Date, Landlord shall take all required Environmental Regulatory Action and shall have the right to access the Premises as may be reasonably required for the performance of such obligations, provided that if the cost of performing such remediation is not contained within the approved annual budget, it may instead terminate this Lease without incurring any liability. Tenant shall be responsible for any Environmental Regulatory Action during the term of this Lease in which case the indemnities set forth below shall apply. If any corrective, remedial or responsive action includes any alterations to the Premises or such alterations are required by Environmental Laws, said alterations shall be performed at the expense of the party responsible for such Environmental Regulatory Action. In the event of an Environmental Regulatory Action not arising during the term of this Lease and which Environmental Regulatory Action causes a material, adverse effect on Tenant's business operations in the Premises, the rent shall abate to the extent of any diminution in the use of the Premises for each day from the date of the Environmental Regulatory Action until such time as the Hazardous Substances affecting the Premises have remediated, and the earlier of the date when: (i) Landlord obtains a "no further action" letter or equivalent or a report by Landlord's consultant, which consultant has been approved by Tenant in its reasonable discretion, stating that in the opinion of the consultant, all actions likely to be taken by a governmental body have been taken with respect to the release and delivered the same to Tenant, or (ii) the Tenant has resumed its normal business operations at the Premises. Tenant shall have no obligation to conduct or otherwise pay for any investigative, engineering or remedial expenses, including, but not limited to, consultant fees for preparation of a report by Landlord's consultant with respect to any release directly attributable to Landlord or its agents or representatives, but shall be responsible for all such investigative, engineering or remedial expenses, including consultant fees, with respect to any release occurring during t h e term of this Lease.
16. No Waiver of Covenants and Agreements. The failure of Landlord or Tenant to insist in any instance on the strict keeping, observance or performance of any covenant or agreement contained in this Lease, or the exercise of any election contained in this Lease, shall not be construed as a waiver or relinquishment for the future of such covenant or agreement, but the same shall continue and remain in full force and effect. No waiver of any condition or covenant of this Lease by either party shall be deemed to imply or constitute a further waiver of the same or any other condition or covenant of said lease.
17. Right of Entry. Upon the occurrence and during the continuance of a Tenant Default, Landlord and its representatives may enter on to the Premises during normal business hours upon reasonable advance written notice to Tenant. At any time during the Term or Renewal Term, as applicable, Landlord may enter the Premises during all business hours for any purpose. Any entry by Landlord and/or its representatives shall be accomplished in a manner which will minimize any interruption or interference with Tenant's business operations within the Premises.
18. Surrender of Premises. Tenant shall promptly surrender the Premises to Landlord at the expiration or sooner termination of the Term of this Lease and leave the Premises in good 11
condition and repair, subject to reasonable wear and tear, broom clean and free of all debris, waste and by-products. Tenant may remove all of Tenant's Property from the Premises, as permitted in this Lease. Upon removal of any trade fixtures affecting the building systems, Tenant shall cap or cover such building system upon removal of the trade fixtures. Any of Tenant's property remaining in the Premises at the expiration of the Term of this Lease shall be deemed abandoned by Tenant, and Landlord may claim the same and shall in no circumstances have any liability to Tenant therefor. Upon termination, Tenant shall also surrender all keys for the Premises to Landlord and, if applicable, inform Landlord of any combinations of locks or safes in the Premises. The provisions of this paragraph shall survive the expiration or termination of this Lease.
19. Holding Over. Any holding over after the expiration of the Term hereof, with or without the consent of Landlord, shall be construed to be a tenancy from month to month at the Rent herein specified (prorated on a monthly basis) and shall otherwise be on the terms and conditions herein specified, so far as applicable; provided, however, if such holding over is without the consent of Landlord; Rent for such holdover period shall be 100% the Rent due for the last year of the Term.
20. No Consequential or Punitive Damages. Notwithstanding any provision of this Lease to the contrary, under no circumstances shall either party be liable to the other for any consequential, special, exemplary or punitive damages or lost profits.
21. Separability and Survivability. The illegality, invalidity or unenforceability of any term, condition, or provision of the Lease shall in no way impair or invalidate any other term, provision or condition of the Lease, and all such other terms, provisions and conditions shall remain in full force and effect. In the event that Landlord or Tenant lawfully terminates this Lease, the provisions of this Lease shall otherwise remain in effect to the extent necessary to allow Landlord and Tenant to enforce rights and obligations accruing prior to the termination of this Lease and attributable to the period of time prior to the termination of this Lease.
22. Governing Law and Venue. The Lease shall be governed by and construed pursuant to the laws of the state of California. Venue for any action under or related to this lease shall be exclusively in the state or federal courts located in the County of Riverside. Any judgment rendered in such an action may be enforced in any other jurisdiction domestic or foreign subject to applicable law and treaty.
23. Notices. All notices required under this Lease shall be deemed to be properly served if delivered in writing personally, sent by certified mail with return receipt requested or sent by nationally recognized overnight carrier, to the party at the address set forth below, or to any subsequent address which Tenant or Landlord may designate in writing to the other party for such purposes. The date of service of a notice shall be deemed received (a) when delivered, if delivered personally, (b) three (3) days after being deposited in the United States mail, certified mail, postage prepaid, or (c) one (1) day after being sent using a reliable overnight carrier. All notices shall be addressed as follows:
If to Landlord:
City of Beaumont
c/o City Manager
12
550 East Sixth Street
Beaumont, CA 92223
If to Tenant:
24. Binding Effect. Except as otherwise herein provided, this Lease and all the covenants, terms, provisions and conditions herein contained shall inure to the benefit of and be binding upon the heirs, representatives, successors and assigns of each party hereto, and all covenants herein contained shall run with the land and bind any and all successors in title to Landlord.
25. Attorneys' Fees. If either Landlord or Tenant commences or engages in any action or litigation or arbitration against the other party arising out of or in connection with the Lease, the Premises and/or the Building, including but not limited to, any action for recovery of any payment owed by either party under the Lease, or to recover possession of the Premises, or for damages for breach of the Lease, the prevailing party in any such action shall be entitled to have and recover from the losing party reasonable attorneys' fees and other costs incurred in connection with the action and in preparation for said action. This provision shall survive the termination of the Lease.
26. Cooperation. Landlord shall fully cooperate with Tenant throughout the Term of this Lease to secure or maintain proper zoning, building and other permits for the Premises, and to assist Tenant in complying with all applicable laws. Landlord shall execute any petitions, requests, applications and the like as Tenant shall reasonably request in order to obtain any permit, license, variances and approvals which, in the reasonable judgment of Tenant, are necessary for the lawful construction and/or operation of Tenant's business on the Premises.
27. Entire Agreement and. Amendment. This Lease constitutes the complete and entire agreement between the parties. All negotiations, considerations, representations and understandings between Landlord and Tenant are merged herein and may be modified or altered only by agreement in writing between Landlord and Tenant. No act or omission of any employee or agent of Landlord shall alter, change, or modify any of the provisions hereof.
28. Authority. Each party warrants and represents to the other party that (a) it is duly organized, validly existing and in good standing in the state of its organization; (b) it has all requisite power and authority to own and lease property in the state where the Premises are located; (c) it is fully authorized to enter into this Lease and that all required actions have been taken to authorize the execution of this Lease; and (d) this Lease constitutes a legally binding agreement enforceable against Landlord and Tenant, respectively, in accordance with its terms.
29. Counterparts. This Lease may be executed in one or more counterparts, all of which, when taken together shall constitute one agreement. A signed copy of this Lease delivered by facsimile, PDF, e-mail or other electronic transmission shall be deemed to have the same legal effect as delivery of an original signed copy of this Lease.
30. Exhibits. All Exhibits and Recitals referenced herein and attached hereto are made a part hereof.
13
31. Time. Time is of the essence with regard to all obligations and covenants of this Lease.
[Signature page to follow]
IN WITNESS WHEREOF, said parties have executed and delivered this Lease as of the date and year first above written.
14
TENANT:
Ca i for n; 4
By: rhi 0C- 2.a,
Date: 1'`" Z 2
2 ,S
ATTEST:
, Secretary
APPROVED AS TO FORM:
SBEMP LLP
John O. Pinkney
LANDLORD:
CITY OF BEAUMONT
By:
Date:
15
EXHIBIT "A"
LEGAL
DESCRIPTION
1. Location: 514 N. California Ave.; Beaumont, CA 92223
2. Landlord will make the building accessible to Program Provider: Mondays -Thursday, 7:30A -5:30P; Fridays, 7:30A-12:OON & other hours as agreed by the landlord.
3. Building spaces designated for tenant use with space numbering corresponding to the attached building floorplan map:
a. Space #10
6 MAE"ERS?ACE
47'0' x 19G'
KITCHEN
21'3'x79'
5 4
OFFICE
87x9'10'
I
OFFICE
8T%19'9"
FLOOR 1
UTILITY CLOSET
9'T x 8'4'
CLASSROOM
31'2 x 251'
HALL
48 ' 38'11'
BATH
7'1' x7'3"
BATH
T4' 7•5"
9 8
7 OFFICE
177 x 10'8'
10. ROOM
1T7x 10r
MEETING ROOM
172' x 10'8'
FOYER
387x18'10'
HALL
7'3' x 10'2'
i
ELEVATOR
80 x 187
11 OFFICE
11z x 10.4"
16 BATH
87 x 10'10'
ROOM
11'8' x 70'
15 OFFICE
1fl0' x 10'0'
14 OFFICE
11'0' x1910'
i
HALL
S'5x iTI'
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BEAUMONT
-C A L I F O R N I A
Staff Report
TO: City Council
FROM: Robert Vestal, Public Works Director
DATE June 3, 2025
SUBJECT: Offer of Dedication for Public Road and Public Utilities Description A Resolution of the City of Beaumont Authorizing the Mayor to Accept the Offer of Dedication for Right -of -Way along Eighth Street, coincident with Sundance Corporate Center for Public Road and Public Utility Purposes.
Background and Analysis:
The Sundance Corporate Center is a mixed -use commercial center that is part of the Sundance Specific Plan, initially approved as the Deutsch Specific Plan in 1990 and subsequently modified and approved as the Sundance Specific Plan in 2004.
The City Council approved Plot Plan 07 -PP -12 and Final Parcel Map 35789 for the Center on February 5, 2008, which proposed constructing eight buildings on a 13.6 -acre site. The proposed use for the three buildings is medical offices, which are permitted in the specific plan
On March 19, 2024, the City Council approved the final Parcel Map No. 38519 for parcel 4 to be divided into 3 new parcels at the center. According to item 3.2 of the conditions of approval, the project proposes to dedicate the right-of-way along Eighth Street to allow for unrestricted public use of the curb ramps and path of travel between curb ramps.
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1 P.N. 242/55-61
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PAAIIZ 4
PARCf1. WP 75789
P Y. 242/56.61
Fiscal Impact:
The cost to prepare this staff report is estimated to be $350.
There is no fiscal impact with the acceptance of the offer of dedication. Future street improvements associated with the offer of dedication are not accepted and are not part of the publicly maintained system.
Recommended Action:
Waive the full reading and adopt by title only, "A Resolution of The City of Beaumont Authorizing the Mayor to Accept the Offer of Dedication for Sundance Corporate Center for Public Road and Public Utility Purposes"; and
Approve the Certificate of Acceptance; and record the Offer of Dedication documents with the Riverside County Clerk Recorder's Office.
Attachments:
A. Offer of Dedication Resolution
B. Certificate of Acceptance
C. Offer of Dedication
RESOLUTION NO.
A RESOLUTION OF THE CITY OF BEAUMONT AUTHORIZING
THE MAYOR TO ACCEPT THE OFFER OF DEDICATION FOR
SUNDANCE CORPORATE CENTER FOR PUBLIC ROAD AND
PUBLIC UTILITY PURPOSES
WHEREAS, Sundance G, LLC & BC Building G, LLC & Beaumont Sundance, LLC & BC Building E, LLC have executed a Formal Offer of Dedication to the City of Beaumont for Public Road and Public Utility purposes; and
WHEREAS, Government Code Section 27281 provides that instruments conveying an interest in real property to the City may not be recorded without a Certificate of Acceptance from the City Council; and
WHEREAS, Government Code Section 27281 also provides that the City Council may, by a resolution, authorize one or more officers to accept instruments conveying an interest in real property by executing a Certificate of Acceptance; and
WHEREAS, the City Council desires to delegate to the Mayor the authority to accept the within -described real property interests on behalf of the City.
WHEREAS, a certificate of acceptance for accepting the aforementioned easement will be recorded with the Riverside County Clerk Recorder's Office once the resolution is adopted by City Council; and
NOW, THEREFORE, BE IT RESOLVED, that the City of Beaumont does authorize accepting the offer of dedication for Right -of -Way along Eight Street, coincident with Sundance Corporate Center for public road and public utilities purposes identified in Exhibits "A and B" attached hereto and made a part hereof by this reference:
Provision 1. Recordation of the aforementioned certificate of acceptance shall be executed by the Mayor and recorded with the Riverside County Clerk -Recorder's Office MOVED, PASSED, AND ADOPTED this 3rd day of June 2025.
AYES:
NOES:
ABSTAIN:
ABSENT:
By:
Mike Lara, Mayor, City of Beaumont
ATTEST:
Elaine Morgan
CITY CLERK
By:
2
When Recorded Return Original To:
City of Beaumont
c/o City Clerk
550 East 6th Street
Beaumont, CA 92223
NO RECORDING FEE REQUIRED PER GOVERNMENT CODE SECTION 27383
CERTIFICATE OF ACCEPTANCE OF GRANT DEED
(GOVERNMENT CODE SECTION 27281)
This is to certify that the interest in real property conveyed by that certain offer of Dedication Deed dated on or about February 26, 2025 from Sundance G, LLC & BC Building G, LLC & Beaumont Sundance, LLC & BC Building E, LLC, to THE CITY OF BEAUMONT, a general law city, is hereby accepted by the undersigned officer on behalf of THE CITY OF BEAUMONT pursuant to the authority conferred by action of the city council of THE CITY OF BEAUMONT on June 03, 2025, and the grantee consents to recordation thereof by its duly authorized officer.
Date Mike Lara,
Mayor, City of Beaumont, CA
Recording Requested By:
When Recorded Mail To:
City of Beaumont Planning Dept.
550 E. Sixth Street
Beaumont, CA 92223
OFFER OF DEDICATION
NO. 2024-D-004
hereby
UTILITY
SEE
Sundance G, LLC & BC BUILDING G, LLC & BEAUMONT SUNDANCE, LLC & BC BUILDING E, LLC irrevocably offer(s) to DEDICATE to the CITY OF BEAUMONT, IN FEE, for PUBLIC ROAD AND PUBLIC PURPOSES, the real property in the County of Riverside, State of California, described as follows:
EXHIBIT "A" AND EXHIBIT "B" ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF.
SIGNATURE OF RECORD OWNER(S) (MUST BE NOTARIZED) DEPARTMENT USE OLNY PRINT
Title/company
Signatur ��
Signing
Sundance
BC BUILDING
BEAUMONT
BC BUILDING
MAIL
NAME: Benjamin Shlomi, Manager
— This Offer of Dedication
11 No. 2021 _p `" O0"t is approved
(if applicable)
•
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By: 9
See Attached Notary
on behalf of:
G, LLC
G, LLC
SUNDANCE, LLC
E, LLC
TAX STATEMENTS TO:
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ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California i
County of
On
before me,
personally appeared C jt
(ief ota d
re insert name and title of the officer)
c7 60
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
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�ii�� Notart' tary PubNc • California
Riverside County
Commission/2418323
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(Seal)
Par1P 1 cA of 17119
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
CIVIL CODE § 1189
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California
County of Los Angeles
On February 11, 2025, before me, Ruben Avitia, Notary Public, personally appeared Benjamin Shlomi, who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
RUBEN AVITIA
CoMM. # 2493210 In
NOTARY PUBLIC -CALIFORNIA VI
Los ANGELES COUNTY �
MY Comm. ExP. JULY 23, 20281
WITNESS my hand and official seal.
Signature
OPTIONAL
Ruben Avitia, Notary Public
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document: Offer of Dedication
Document Date:
02/11/2025 Number of Pages: Three (3)
Signer(s) Other Than Named Above: N/A
Capacity(ies) Claimed by Signer
Signer's Name:
❑❑❑❑❑Z❑
Individual
Corporate Officer — Title(s):
Partner — Limited General
Attorney in Fact
Trustee
Guardian or Conservator
Other:
Benjamin Shlomi
Manacer
Signer Is Representing: Sundance G, LLC & BC Building, LLC & Beaumont Sundance. LLC & BC Buildirn:
E, LLC
A1 Live Scan & Notary Services • 631 South Olive Street, Suite 200, Los Angeles, CA 90014 Tel: 213-489.4559 • Fax: 213-489-4840 • E -Mail: [email protected] • Website: www.allivescan.com
EXHIBIT "A"
LEGAL DESCRIPTION
OFFER OF DEDICATION (FEE) No. 2024-D-004
PUBLIC STREET AND PUBLIC UTILITY PURPOSES
In the City of Beaumont, County of Riverside, State of California, those portions of Parcels 3 and 4 of Parcel Map No. 35789 as shown by a map filed in Book 242 of Parcel Maps, Pages 56 through 61, inclusive, in the office of the County Recorder of said county, more particularly described as follows:
BEGINNING at the southwest corner of said Parcel 4, said point being the beginning of a curve concave southeasterly and having a radius of 1444.00 feet, a radial line of said curve from said point bears South 09°26'57" East;
Thence along the southerly line of said Parcel 3, and southwesterly along said curve an arc distance of
36.58 feet through a central angle of 01°27'05";
Thence leaving said southerly line, North 46°31'40" East, 16.59 feet, to the beginning of a non - tangent curve concave southeasterly and having a radius of 1453.00 feet, a radial line of said curve from said point bears South 10°20'57" East;
Thence parallel with, and 9.00 feet northerly of, measured at a right angle, the southerly lines of said Parcels 3 and 4, and northeasterly along said curve an arc distance of 49.26 feet through a central angle of 01°56'33";
Thence South 61°39'56" East, 15.13 feet to the southerly line of said Parcel 4, said point also being the beginning of a non -tangent curve concave southeasterly and having a radius of 1444.00 feet, a radial line of said curve from said point bears South 07°55'32" East; Thence along the southerly line of said Parcel 4, and southwesterly along said curve an arc distance of
38.40 feet through a central angle of 01°31'25" to the POINT OF BEGINNING.
AREA CONTAINING 558.8 square feet, more or less.
AS SHOWN ON EXHIBIT "B" attached hereto and by this reference made a part hereof.
SUBJECT TO all Covenants, Rights, Rights -of -Way and Easements of Record.
This legal description and accompanying plat were prepared by me or under my direction in conformance with the requirements of the Professional Land Surveyors Act.
Christopher L. Alberts, PLS 8508
11/13/2024
Date
EXHIBIT"B" - MAP
OFFER OF DEDICATION No. 2024-D-004
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VARIES
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Nio°16'39"w RL'
N09°26' 57"W�
\
\
EASEMENT NOTES.•
41.51'
v 1
N07°55'32 (R)_
INDICATES AN EASEMENT FOR PUBLIC
UTILITIES, INGRESS AND EGRESS PURPOSES IN
FAVOR OF VERIZON CALIFORNIA, INC.,
RECORDED SEPTEMBER 13, 2006 AS DOCUMENT
NO. 2006-0675929 OF OFFICIAL RECORDS.
INDICATES AN EASEMENT FOR STORM DRAIN
PURPOSES, IN FAVOR OF THE CITY OF
BEAUMONT, RECORDED OCTOBER 24, 2006 AS
DOCUMENT NO. 2006-0780970 OF OFFICIAL
RECORDS.
LOCATED IN POR. OF SEC. 2, T.3S., R.1W., S.B.M.
11 11
1 DATA TABLE
NO.
BEARING/DELTA
RADIUS
LENGTH
Cl
01°01'10"
1453.00'
25.85'
C2
00°55'23"
1453.00'
23.41 '
C3
01°56'33"
1453.00'
49.26'
10 125' 34"WSR1
NO9 T -
N05°44'01"W 49.89'
0 SCALE 1"=20'
20 SCALE: 1"=20'
PARCEL 3
PARCEL MAP 35789
P.M. 242/56-61
11 N0 24' 24 "WSR )_
N61'39'56'W
15. 13'
10'
15 PARCEL 4
PARCEL MAP 35789
P.M. 242/56-61
40 LEGEND
AS DESCRIBED IN
ATTACHED EXHIBIT "A"
AREA = 558.8 S.F.
CENTERLINE
LOT LINE
EXISTING EASEMENT
- - - - - CENTERLINE TIE
ALL DATA SHOWN IS RECORD OR BASED
ON RECORD PER PM 242/56-61
SHEET 1 OF 1 SHEET
Michael Baker
INTERNATIONAL
75410 Gerald Ford Drive, Suite 100
Palm Desert, CA 92211
phone: 760-346-7481 www.mbakerintl.com
rage I b9 0
1 1U2
BEAUMONT
-C A L I F O R N I A
Staff Report
TO: City Council
FROM: Gustavo J. Romo, Deputy City Manager
Jillian Fountain, Associate Planner
DATE June 3, 2025
SUBJECT: 2024 Housing Element Annual Progress Report
Description A request to receive and file the 2024 Housing Element Annual Progress Report.
Background and Analysis:
California Government Code Section 65300 requires each city and county to adopt a general plan to guide the physical development of its jurisdiction. The City of Beaumont's General Plan establishes a vision for the City's long-term growth and enhancement and outlines strategies and implementation actions to achieve this vision.
State law mandates that general plans include seven required elements: Land Use, Circulation, Housing, Safety, Noise, Conservation, and Open Space. The City will also comply with the State Law requirement for the Environmental Justice Element before the end of 2026.
The City of Beaumont adopted its updated General Plan in December 2020, which included all required elements along with several optional components. The update took effect in January 2021. The Housing Element was subsequently updated and adopted in 2021, establishing goals and objectives for the 2022-2029 planning period.
Pursuant to California Government Code Section 65400, the City is required to prepare an annual report detailing the status of the General Plan and the progress made toward implementing its goals and policies, including efforts to meet its share of regional housing needs. The 2024 General Plan Annual Progress Report (Attachment A) was received and filed by the City Council on February 4, 2025.
In addition to the General Plan Annual Report, State law requires that the Housing Element Annual Progress Report be submitted to the City Council, the Office of Land Use and Climate Innovation Office (formally the Governor's Office of Planning and Research (OPR)), and the California Department of Housing and Community Development (HCD) by April 1, 2025. This report includes information on planning entitlements, building permits, and progress toward the Housing Element goals. Staff
submitted the Housing Element Annual Progress Report (Attachment B) to HCD on April 4, 2025. Staff has confirmed with HCD that there are no repercussions for the late submittal.
The Office of Land Use and Climate Innovation requires that the City Council formally review and approve the Housing Element Annual Progress Report before it is submitted to the State.
In 2024, the City received 18 entitlement applications, five of which remained pending at the end of the year. The City also issued 548 residential building permits. Notably, in 2024, the City implemented pre -approved Accessory Dwelling Unit (ADU) plans, supporting Goal A, Program 4 of the Housing Element.
Housing Element Goals:
• Goal A: Facilitate the development of housing to accommodate the Regional Housing Needs Allocation (RHNA)
• Goal B: Promote affordable housing development and rental opportunities to meet the needs of lower- and moderate -income households • Goal C: Remove governmental constraints to the maintenance, improvement, and development of housing
• Goal D: Conserve and improve the condition of the existing affordable housing stock
• Goal E: Promote fair housing access and opportunity
• Goal F: Encourage energy conservation
On May 14, 2025, staff took this item to the Planning Commission for Public Hearing, and no public comments or questions were made. The Planning Commission recommended that the City Council receive and file the 2024 Housing Element Annual Progress Report with a vote of 4-0 and to direct staff to submit the reports to the Governor's Office of Planning and Research and Certify with the California Department of Housing and Community Development.
Fiscal Impact:
The cost to prepare this report was $250.
Recommended Action:
Receive and file the 2024 Housing Element Annual Progress Report and direct staff to submit the reports to the Governor's Office of Planning and Research and Certify with the California Department of Housing and Community Development.
Attachments:
A. 2024 General Plan Annual Progress Report
B. 2024 Housing Element Excel Spreadsheet
CITY OF BEAUMONT
GENERAL PLAN ANNUAL
PROGRESS REPORT
Calendar Year 2024
Prepared by the
Community Development Department
BEAUMONT
C A L I F O R N I A
Government Code Section 65400(b)(1) mandates that all cities and counties submit to their legislative bodies an annual report on the status of the general plan and progress in its implementation. This document satisfies the Government Code requirement. 1
City of Beaumont
General Plan Annual Progress Report
Calendar Year 2024
City Council
Mayor Mike Lara
Mayor Pro Tempore Jessica Voigt
Council Member Lloyd White
Council Member Julio Martinez
Council Member David Fenn
City Manager
Elizabeth Gibbs
Deputy City Manager
Gustavo J. Romo
2 Page 164 of 1702
TABLE OF CONTENTS
Introduction 4
Background 4
Planning 5
Building and Safety 6
Community Enhancement 6
Fire Safety 7
Housing Element Reporting Requirements 8
General Plan Implementation 8
Land Use and Community Design 8
Housing 9
Mobility 9
Economic Development and Fiscal 10
Health and Environmental Justice 10
Community Facilities and Infrastructure 11
Conservation and Open Space 11
Safety 12
Noise 13
Downtown Area Plan 14
General Plan Update 14
Appendix A Government Code Section 65400
3 Page 165 of 1702
INTRODUCTION
Government Code Section 65400 (b)(1) mandates that all cities and counties submit to their legislative bodies an annual report (Progress Report) on the status of the general plan and progress in its implementation. Only charter cities are exempt from the requirement to prepare progress reports. A copy of this progress report must be sent to the Governor's Office of Planning and Research (OPR) and the Department of Housing and Community Development (HCD).
The General Plan Annual Progress Report summarizes the City of Beaumont's progress towards implementing the goals, policies and programs of the City's 2040 General Plan.
This report covers the period of January 1, 2024, through December 31, 2024. This will be the second report on the 2040 General Plan and the first report on the 6th Cycle Housing Element that was adopted in September 2022. This report provides an overview of the activities of the Community Development Department which includes Planning, Building and Safety, Community Enhancement and Fire Safety.
Review and Acceptance by Local Legislative Body
The State of California Governor's Office of Land Use and Climate Innovation (formerly the Office of Planning and Research) and the State Department of Housing and Community Development will also receive a copy of The City of Beaumont's General Plan progress report after it is reviewed and accepted by the Beaumont City Council. The City Council can accept this on consent, or as a discussion item.
BACKGROUND
The City of Beaumont was incorporated on November 18, 1912. Beaumont is a General Law City under the Council/Manager form of government. Located in Riverside County, Beaumont is located 110 miles north of San Diego, 50 miles east of Los Angeles, 50 miles northeast of the heart of Orange County and 15 miles west of the City of San Bernardino.
The City and its designated sphere of influence encompass approximately 48 square miles. The land area within the City's corporate boundaries is approximately 26 square 4 Page 166 of 1702
miles. The City remains part of one of the fastest growing areas in the Nation due to the availability of developable land, the relatively low housing costs, and its desirability as a retirement community. The City's location in relation to the major regional transportation facilities that include the I-10 and SR -60 freeway and the Union Pacific railroad, enhance its desirability as an industrial location.
The geographic area governed by the Beaumont General Plan includes the City's corporate boundaries as of 2020 and the City's established Sphere of Influence.
PLANNING
This section outlines the activities of the Planning Department from January 1, 2024, through December 31, 2024. The day-to-day planning activities include:
• Administrating the City's Zoning Ordinance
• Answering public inquiries on the telephone and over the public counter • Processing planning applications for the Planning Commission and City Council • Reviewing and approving business license applications • Preparing reports for the Planning Commission and City Council • Reviewing development plans for compliance with City standards • Assisting other City Departments as needed
The City's General Plan Update took effect January 3, 2021. In 2024, the City had one General Plan Amendments, one Pre -Zone, one Specific Plan, one Annexation and one Plan of Service associated with the project called Beaumont Pointe were completed.
Additionally, two Specific Plan Amendments were completed to bring the Oak Valley SCPGA Specific Plan and Heartland Specific Plan in conformance with the General Plan Land Use Designations. The following list highlights some of the applications that were received by the Planning Department during 2024:
• 2 Specific Plans
• 12 Plot Plans (new development)
• 8 Minor Plot Plans
• 19 Residential Administrative Plot Plans
5 Page 167 of 1702
• 23 Administrative Plot Plans
• 8 Conditional Use Permits
• 19 Variance Applications
• 4 Parcel Maps
• 2 Tract Maps
• 1 Environmental Review Applications
• 4 Landscaping Applications
• 3 General Plan Amendment Applications
• 3 Re -Zone Applications
• 3 Ordinance/Text Change Applications
• 1 Plan of Service Application
• 3 Annexation Applications
• 16 Pre -Application Reviews
• 38 Public Works Plan Checks
• 549 Building Plan Checks
BUILDING AND SAFETY
Building and Safety is responsible for a variety of tasks that include issuing permits, processing plan check submittals, and inspections. The Building and Safety Department reviews all plans and permits for compliance with California building codes. New building construction and tenant improvements require plan check review for zoning and building code compliance.
During calendar year 2024, the City of Beaumont Building and Safety Department issued a total of 2,123 permits as follows:
• 136 New Non -Residential Construction Permits
• 1,982 Residential Permits which includes new single-family units, solar panel permits, patio covers, pools and other types of residential work • 5 Non -Specified
6
COMMUNITY ENHANCEMENT
Code Enforcement is responsible for enforcement of building and zoning codes, health and safety and property maintenance. The Code Enforcement Department is also tasked with implementing the weed abatement program, board and secure of vacant structures and community education and compliance.
During calendar year 2024, the City of Beaumont Code Enforcement Department engaged in the following:
• 0 administrative appeals hearings
• 309 inspections resulting in cases opened
• 307 inspections resulting in cases closed
• 515 Acres weed abated
FIRE SAFETY
Fire Safety is responsible for plan check and inspection of all new construction, oversight of fire suppression system installations and the annual safety inspection program. The Fire Safety staff is also tasked with community education related to fire safety.
During calendar year 2024, the City of Beaumont Fire Safety Specialists engaged in the following:
• 254 Fire Plan Reviews
• 815 Building Plan Reviews
• 52 Public Works Plan Reviews
• 162 Planning Case Reviews
• 1,514 Construction Inspections
• 34 Non -State Mandated Life Safety Inspections
• 114 State Mandated Life Safety Inspections
7
• 27 Special Event Permit Inspections
HOUSING ELEMENT REPORTING REQUIREMENTS
The State Department of Housing and Community Development (HCD) has standardized forms for addressing the Housing Element portion of this Annual Progress Report. A report will be prepared for 2024 and subsequently submitted to HCD once completed.
GENERAL PLAN IMPLEMENTATION
The City's General Plan is made up of nine (9) elements including the seven (7) elements required by State Law:
• Land Use and Community Design
• Mobility
• Economic Development and Fiscal
• Health and Environmental Justice
• Community Facilities and Infrastructure
• Conservation and Open Space
• Safety
• Noise
• Downtown Area Plan
Each of these elements were included in the update with exception of the Housing Element. The Housing Element Update was adopted in September 2022 and certified by the Department of Housing and Community Development on December 12, 2022.
Land Use and Community Design
This Element has been prepared to meet State General Plan law (Government Code Section 65302(a)) which requires that a city's General Plan include:
". . . a land use element which designates the proposed general distribution and general location and extent of uses of the land for housing, business, industry and open space, including agriculture, natural resources, recreation, and enjoyment of scenic beauty, public buildings and grounds, solid waste disposal facilities and other categories of public 8
and private uses of land. The land use element shall include a statement of the standards of population density and building intensity recommended for the various districts and other territory covered by the plan."
The required land use element has the broadest scope of the required elements of a general plan, regulating how all land in a city is to be used in the future. As required by law, potential impacts from new development are assessed under CEQA. This element was amended once in 2024 under the Beaumont Pointe entitlement to change the land use designation of 539.9 acres from Rural Residential -1 Acre Minimum to Industrial (226.3 acres), General Commercial (28.8 acres), Open Space (269.4 acres) and the remaining acreage was designated for public roads (15.4 acres).
Housing
The City of Beaumont Housing Element was certified by the State Department of Housing and Community Development on December 12, 2012, for the 2021-2029 planning period.
The Housing Element was not amended during Calendar Year 2024.
Pursuant to Government Code Section 65400, the City Council is required to prepare an annual report on the status and progress in implementing the City's Housing Element using forms and definitions adopted by the Department of Housing and Community Development. Staff will work to prepare the 6th Cycle Housing Element annual progress report for 2024 using the required forms.
In 2024, the City launched the Accessory Dwelling Units (ADU) Standards Plans Program and were made available to the community via the City's website. This will further assist in the development of housing units and assist the City in meeting the Regional Housing Needs Allocation which is in line with the goals and policies of the Housing Element.
Mobility
The Transportation and Circulation Element guides the City's decision -making regarding transportation, roadways and performance standards. Through the goals and policies of the Transportation and Circulation Element, the City strives to improve both local and regional transportation systems.
9
The City's Mobility Element of the General Plan incorporates policies addressing the California Complete Streets Act of 2008 (AB 1358), the Global Warming Solutions Act (AB 32), and the Sustainable Communities and Climate Protection Act (SB375). The Mobility Element also addresses SB743 and the CEQA changes deemphasizing Level of Service (LOS), focusing more on vehicle miles traveled (VMT) and automobile trip generation rates.
The Mobility Element is designed to the transportation system from a multi -modal perspective and focus on increased connectivity. This element was not amended during the 2024 calendar year.
Economic Development and Fiscal
While an Economic Development and Fiscal Element is not mandated by California State Law, this Element is consistent with Section 65303 of the State of California Government Code that allows jurisdictions to adopt additional elements that relate to economic development. The 2019 Economic Development Strategic Plan provides a blueprint for attracting targeted new development and business investment, creating jobs, and contributing to the City's long-term fiscal health. The Plan identifies key industries to be the focus of Beaumont's business retention/ expansion/attraction efforts and includes action on closely related issues such as infrastructure, land use and workforce development. This element was not amended in 2024.
Health and Environmental Justice
California law requires that a General Plan include elements (or chapters) that specifically address environmental justice (Section 65302 (h)). These requirements were adopted with Senate Bill 1000 (SB 1000), or the Planning for Healthy Communities Act. This Element is consistent with Section 65303 of the State of California Government Code, which allows local jurisdictions to integrate health -related policies and prioritize existing community health concerns to mitigate the impacts of future health issues and prevent chronic diseases, while supporting improved transportation facilities, infrastructure, and healthy land use design.
10
The Health, Equity and Environmental Justice Element presents the community's priorities for realizing a healthy and equitable community. It includes goals and policies that address existing community health concerns as well as approaches to managing new development to prevent future health issues, covering topics such as environmental justice, access to healthy food, disease prevention, safe and healthy housing, and opportunities for physical activity. This element also describes how the decision -making process includes underrepresented sections of the population. This element was not amended in 2024.
Community Facilities and Infrastructure
The State of California does not require that a city's General Plan include a separate Community Facilities and Infrastructure Element but does require the topic of facilities and infrastructure to be addressed (Section 65302 (b)). Attractive and accessible community facilities, dependable electricity and water supply, and efficient waste removal are important to maintaining and enhancing quality of life in Beaumont — these are critical lifelines that support the wellbeing of residents, provision of basic services, and investments in the City. Community facilities and infrastructure systems must also be adaptable to changes in the City, accounting not only for existing capacity, but also future demand, sustainable design, and creative funding options. This element was not amended in 2024.
The City has 33 recreational facilities within its boundary. The City's current park ratio requirement is 5 acres of parkland (and full improvements) per 1,000 residents. Based on the City's current estimated population of 53,036 residents (2020 Census), the City requires 265.18 acres of parkland to meet park ratio requirements. Based on the total acres of all parks and facilities maintained by the City, HOAs, and BCVRPD within the City limits, a total of 343.4 acres of parkland is being provided for a current park ratio of
6.47 acres of parkland per 1,000 residents.
Conservation and Open Space
11
Beaumont's Conservation and Open Space Element meets the State of California requirements for the Conservation and Open Space Elements as defined in Sections 65302(d) and 65302(e) of the Government Code. State law requires all general plans to contain conservation and open space elements, which address conservation, development and utilization of natural resources. A Conservation and Open Space Element must contain goals and policies to protect and maintain state natural resources such as water, forests, soils, wildlife and minerals, and prevent wasteful resource exploitation, degradation and destruction. It must also contain goals and policies for managing open space areas, including undeveloped lands and outdoor recreation areas.
The Conservation and Open Space Element establishes goals and policies to protect, maintain, and enhance natural resources in the City. Responsible stewardship of land, water, and natural resources not only protects public resources, but also the City's ability to promote resiliency and adaptability. Beaumont's natural resources and open spaces include creeks, wildlife reserves, greenways, and other undeveloped lands. The mountain landscape is a prominent character -defining resource, contributing beautiful views, environmental sanctuaries, and a range of passive and active recreation opportunities for all. Ensuring the preservation and sustainability of important natural resources will remain a guiding principle for long term decision making, positively impacting the health of residents and the natural infrastructure network. This element was not amended in calendar year 2024.
Safety
As required by State law (Government Code Section 65302(g)), the Safety Element identifies forces of nature and events resulting from human action that have the potential to cause harm to life and property in the city. The goal of the Safety Element is to reduce the potential short and long-term risk of death, injuries, property damage, and economic and social dislocation resulting from fires, floods, droughts, earthquakes, landslides, climate change, and other hazards. Identifying the source of such threats allows decision - makers to take preemptory action to minimize the damage, particularly as it relates to new development. Other locally relevant safety issues, such as police services, crime 12
prevention, emergency response, and hazardous materials spills, are also included in this Element. This element was not amended during calendar year 2024.
The purpose of the Safety Element is to establish a policy framework for maintaining and improving the safety of Beaumont's residents. It identifies proactive measures to minimize public safety challenges to community residents, structures, public facilities, infrastructure, and to enable the City to expediently and efficiently respond in the event of a public safety challenge. Public safety challenges include crime prevention and naturals hazards and disasters from earthquake, fires, storms, and floods. The Safety Element also promotes education about disasters and hazards, to ensure all members of a community understand how to prepare and recover from potential disasters. Topics covered in this chapter include seismic, flooding, and geological hazards, and hazardous waste. Crime prevention, police and fire protection, and emergency preparedness and response are also addressed within this Element.
Noise
This Noise Element has been prepared to comply with State General Plan law. California law mandates the development of a Noise Element as part of the General Plan (CGC Section 65302(f)). The Noise Element should also be consistent with guidelines contained within the California Health and Safety Code Section 56050.1. In accordance with these regulations, this Element addresses noise sources and identifies ways to reduce impacts and exposure of sensitive receptors to high levels of noise. This element was not amended in calendar year 2024.
The City's Municipal Code (Title 9, Chapter 9.02) includes detailed noise regulations intended to protect the welfare of its residents from excessive, unnecessary, or unusually loud noises by any and all sources in the community. The noise regulations in this chapter establish criteria and standards for the regulation of noise levels within the City.
The City of Beaumont understands the value of low noise levels to a high quality of life for people living and working in the community. Vehicle traffic is the main source of noise 13
in Beaumont, exposing residents to potentially unwelcome and unhealthy noise levels.
However, noise also results from other sources, including railroads, construction, residences, and businesses. This chapter identifies noise issues in the community and sensitive noise environments recommended for protection. Additionally, it identifies land use policies that minimize the community's exposure to excessive noise and identifies proactive solutions to addressing existing and foreseeable noise problems. Topics covered in this chapter include: transportation noise, stationary noise, noise standards and land use compatibility.
Downtown Area Plan
This chapter is not required by law, but addresses the vision for Downtown, which is the economic, civic, and retail hub of the community. The Downtown Plan provides a detailed vision, guiding principles, and goals and policies for Downtown Beaumont. The city currently lacks a defined, recognizable downtown area, but maintains the historic development pattern of a California railroad town.
The City is planning for its revitalization in the proposed Downtown Area Plan. This chapter provides the foundation for the future revitalization and redevelopment of the Downtown core of the community and for guiding future public and private development decisions. Topics addressed include land use and development policies, streetscape improvements, transportation and parking guidance. This is a stand-alone chapter of the General Plan and the goals and policies are consistent with the General Plan's other Elements.
In accordance with the goals and policies of this element, the Downtown Revitalization Plan was adopted by the City Council on September 17, 2024. The plan outlines redevelopment efforts projected to take place between 2025 and 2045. 14
2040 GENERAL PLAN
The General Plan is the guiding land development document and blueprint of the City. In 2016, the City sent out a Request for Proposals (RFP) to update the City's General Plan and in 2017 began the process of updating the General Plan. Although the 2007 General Plan has served the community well, the City has experienced tremendous growth within the past decade and new development patterns have evolved. Statewide, most developing cities update their general plans every ten to fifteen years to ensure their plans are up to date to better streamline development and protect themselves from legal challenges due to out of date planning documents. The General Plan update provides new, comprehensive direction, relevant goals, policies, and implementation programs that can effectively guide the City forward for the next ten to twenty years. The City of Beaumont 2040 General Plan was adopted in December 2020 and took effect January 3, 2021.
15
Appendix A
California Government Code Section 65400 states:
(a) After the legislative body has adopted all or part of a general plan, the planning agency shall do both of the following:
(1) Investigate and make recommendations to the legislative body regarding reasonable and practical means for implementing the general plan or element of the general plan, so that it will serve as an effective guide for orderly growth and development, preservation and conservation of open -space land and natural resources, and the efficient expenditure of public funds relating to the subjects addressed in the general plan.
(2) Provide by April 1 of each year an annual report to the legislative body, the Office of Planning and Research, and the Department of Housing and Community Development that includes all of the following:
(A) The status of the plan and progress in its implementation. (B) The progress in meeting its share of regional housing needs determined pursuant to Section 65584 and local efforts to remove governmental constraints to the maintenance, improvement, and development of housing pursuant to paragraph (3) of subdivision (c) of Section 65583. The housing element portion of the annual report, as required by this paragraph, shall be prepared through the use of forms and definitions adopted by the Department of Housing and Community Development pursuant to the rulemaking provisions of the Administrative Procedure Act (Chapter 3.5 (commencing with Section 11340 ) of Part 1 of Division 3 of Title 2). Prior to and after adoption of the forms, the housing element portion of the annual report shall include a section that describes the actions taken by the local government towards completion of the programs and status of the local government's compliance with the deadlines in its housing element. That report shall be considered at an annual public meeting before the legislative body where members of the public shall be allowed to provide oral testimony and written comments. The report may include the number of units that have been substantially rehabilitated, converted from non -affordable to affordable by acquisition, and preserved consistent with the standards set forth in paragraph (2) of 16
subdivision (c) of Section 65583.1. The report shall document how the units meet the standards set forth in that subdivision.
(C) The degree to which its approved general plan complies with the guidelines developed and adopted pursuant to Section 65040.2 and the date of the last revision to the general plan.
(b) If a court finds, upon a motion to that effect, that a city, county, or city and county failed to submit, within 60 days of the deadline established in this section, the housing element portion of the report required pursuant to subparagraph (B) of paragraph (2) of subdivision (a) that substantially complies with the requirements of this section, the court shall issue an order or judgment compelling compliance with this section within 60 days. If the city, county, or city and county fails to comply with the court's order within 60 days, the plaintiff or petitioner may move for sanctions, and the court may, upon that motion, grant appropriate sanctions. The court shall retain jurisdiction to ensure that its order or judgment is carried out. If the court determines that its order or judgment is not carried out within 60 days, the court may issue further orders as provided by law to ensure that the purposes and policies of this section are fulfilled. This subdivision applies to proceedings initiated on or after the first day of October following the adoption of forms and definitions by the Department of Housing and Community Development pursuant to paragraph (2) of subdivision (a), but no sooner than six months following that adoption.
17
General Information
Jurisidiction Name
Reporting Calendar Year
Beaumont
2024
Contact Information
First Name
Last Name
Title
Email
Phone
Gus
Romo
Deputy City Manager
[email protected]
9517698518
Mailing Address
Street Address
City
Zipcode
550 E. 6th Street
Beaumont
92223
Summary
Residential Building Permits
Residential Planning Permits
Affordable Housing Units
548
18 65
Housing Element Progress
Name of Program
Objective
Timeframe
in H.E
Status of
Program
Implementation
Program 12 Goal B
Affordable Housing Density Bonus Program
Ongoing
Ongoing
Program 7 Goal B
First Time Home Buyer Program
Ongoing
Ongoing
Program 8 Goal B
Mortgage Credit Certificate Program
Ongoing
Ongoing
Program 17 Goal B
Developmentally Disabled Outreach Program
Ongoing
Ongoing
Program 29 Goal E
Fair Housing Program
Ongoing
Ongoing
Program 16 Goal B
Affordable Housing Developer Outreach Program
2022-2029
Ongoing
Program 32 Goal D
Target Housing Development in High Resource
Areas
2024
(follow up)
Complete
Program 34 Goal D
CDBG Funding in Low or Moderate Resource Areas
2022-2029
Ongoing
Program 4 Goal A
Accessory Dwelling Units
2022-2029
Complete
Program 3 Goal A
No Net Loss
Ongoing
Complete
Program 5 Goal A
Minimum Densities
2022
Ongoing
BEAUMONT
-C A L I F O R N I A
Staff Report
TO: City Council
FROM: Gustavo J. Romo, Deputy City Manager
Katie Jenson, Assistant Planner
DATE June 3, 2025
SUBJECT: Fee Waiver Request for a Minor Special Event
Description Consideration of a Resolution for a fee waiver request for Beaumont Rugby Club's Annual Event for Special Event application.
Background and Analysis:
On April 9, 2025, Beaumont Rugby Club submitted an application for a special event for their annual rugby tournament (see Attachment C) to be held at the Sports Park on June 21, 2025, from 7 am — 6 pm. In addition, the applicant made a written request for consideration of waiving the minor special event application deposit for their annual Beaumont Rugby event (see Attachment F). This event occurs every year and is free to the community. The applicants anticipate a total attendance of 200.
The event will consist of rugby matches, food vendors, clothing merchandise booths, and a beer garden (Attachment D). The applicants are currently working on obtaining permits with the Riverside County Health Department and the Alcohol Beverage Control (ABC) for their food vendors and beer garden.
In March 2023, the City Council adopted Resolution No. 2023-03, which established user fees for certain specified services. The new fee schedule went into effect on July 1, 2023, and included the category of Special Event — Minor, which has a deposit -based fee of $500 to be applied to fully allocated hourly rates of staff as well as any outside costs.
At the November 7, 2023, Council meeting, a Special Event Permit Application Fee Waiver Policy was adopted. The policy outlined the purpose and eligibility requirements for receiving a fee waiver, including:
• Purpose "...establish parameters for waiving the Special Event Permit Application deposit for community -wide events, homeowner associations or
community associations events, and other activities or events which provide a direct benefit to the public."
• Eligible Applicants
o Intergovernmental Cooperation
o Non -Profit Organization
o An entity whose event positively meets the consideration criteria o Official City of Beaumont Sponsored or Co -Sponsored event • Evaluation Criteria
o Whether the event is a benefit to the community.
o Whether the event creates positive publicity for the city. o The city's cost of providing services for/to the event. o Whether there are revenues that can be used to offset the impact of a fee waiver on the general fund.
o Whether the event promotes education, public health, public welfare or public safety.
• Ineligible Events
o Organizations based outside the city of Beaumont (unless the demonstrated benefits are primarily to the residents of Beaumont) o Events or activities that are not open to the public
o Events that are political in nature or by individuals seeking political office or elected officials for the purpose of an election campaign o Religious organizations seeking space or facilities for religious services o Corporate events
o Family or social gatherings
o Events that provide no community benefit
o Trainings that charge for participation
o Events that charge a fee for entry
o Projects or organizations that have failed to fulfill their obligations during previous events or activities, or failed to comply with conditions of approval, resulting in an impact on public health or safety o Events scheduled that would conflict with already planned City of Beaumont community events
This event does not require any road closures or other staff assistance and is free and open to the public, which meets the criteria required by the Special Event Fee Waiver Application Policy (see Attachment B).
Fiscal Impact:
If the waiver of the application for the special event gets approved, staff time would be a fiscal impact. The cost to prepare this staff report is approximately $350.
Recommended Action:
Approve by title only, "A Resolution of the City of Beaumont Authorizing the Waiver of the Minor Special Event Permit Application Deposit for the Annual Beaumont Rugby Event".
Attachments:
A. Resolution Waiving the Special Event Fee
B. Special Event Fee Waiver Policy
C. Special Event Application
D. Site Plan
E. ABC Special Event Permit Application (Pending ABC Approval) F. Fee Waiver Request
G. Levine Act Statement
RESOLUTION NO. 2025-
A RESOLUTION OF THE CITY OF BEAUMONT
AUTHORIZING THE WAIVER OF THE MINOR SPECIAL EVENT
PERMIT APPLICATION DEPOSIT
FOR THE ANNUAL BEAUMONT RUGBY EVENT
WHEREAS, Beaumont Rugby Club hosts an annual rugby event each year in June at the Sports Park; and
WHEREAS, Beaumont Rugby Club collaborates with the City of Beaumont in helping to improve the quality of life for its residents by hosting this community event every year; and WHEREAS, Beaumont Rugby Club wishes to continue the path of cooperation and alliance with the City of Beaumont and has requested a fee waiver for the minor special event permit application deposit; and
WHEREAS, the City Council desires to waive the minor special event permit application deposit fee for the Beaumont Rugby Club as it serves a public interest.
NOW, THEREFORE, BE IT RESOLVED, that the City of Beaumont does authorize a fee waiver of the minor special event permit application deposit fee for the Beaumont Rugby Club annual Rugby event to be held June 21, 2025, and finds that the fee waiver serves a valid public purpose in that the fee waiver will support the betterment of residents and youth within the Beaumont community.
MOVED, PASSED AND ADOPTED this 3rd day of June, 2025.
AYES:
NOES:
ABSTAIN:
ABSENT:
By:
Mike Lara, Mayor, City of Beaumont
ATTEST:
Nicole Wheelwright
DEPUTY CITY CLERK
By:
2
Special Event Permit Application
Fee Waiver Policy
Purpose
BEAUMONT
The purpose of the fee waiver policy is to establish fiscally responsible guidelines to equitably evaluate and consider fee waiver requests for one-time events through the Special Event Permit Application process. These guidelines establish parameters for waiving the Special Event Permit Application deposit for community -wide events, homeowner associations or community associations events and other activities or events which provide a direct benefit to the public.
For purposes of this policy, the term "fee waiver" is the granting of a reduction or dismissal of the deposit required for filing and processing the Special Event Permit Application.
Special Event
A special event is any temporary event, as further described herein, not exceeding thirty days whether indoors or outdoors, or on improved or unimproved public or private property. It also refers to any event or activity that may result in the closure of any public streets, or any activities which may temporarily require the installation of materials or devices using building, electrical, mechanical, plumbing, flammable or similar materials. Special events may include, but are not limited to, short-term events such as any show, circus, concert, festival, carnival, dance open to the public, exhibition, walk-a-thon, marathon run, cycling event, pumpkin patch, outdoor sales and other event as identified in Beaumont Municipal Code Chapter 9.03 Regulation of Special Events.
Eligible Applicants
Fees may be waived when such action is determined by the City of Beaumont to serve a public purpose and be in the best interest of the City, its residents, and the service applicant. Eligible organizations include the following:
11.7.23 CC
Pane 186 of 1702
Intergovernmental Cooperation
Non -Profit Organization
Entity whose event positively meets the consideration criteria Official City of Beaumont Sponsored or Co -Sponsored event (Per Approved Sponsorship)
Evaluation Criteria
The city will consider the following when reviewing a special event fee waiver request:
1. Whether the event is a benefit to the community.
2. Whether the event creates positive publicity for the city.
3. The city's cost of providing services for/to the event.
4. Whether there are revenues that can be used to offset the impact of a fee waiver on the general fund.
5. Whether the event promotes education, public health, public welfare or public safety.
Eligible and Ineligible Fees and Events
Eligible:
1. Special Event Permit Application deposit
2. Banner Permit or other temporary, event related signage permit fee Organizations can receive up to four Special Event Permit Application fee waivers within a 12- month period.
Ineligible Costs or Fees:
1. Staffing or labor costs (i.e. overtime for staff working outside of normal operations), security costs, utility reimbursement costs, deposits for
11.7.23 CC
damages to facilities, refuse removal cost, custodial costs, maintenance costs, and any other applicable costs
2. Insurance or other fees as required by the City and/or ordinance
3. Any fees, permits or other items required by outside agencies
4. City of Beaumont business license fees unless otherwise specified in the Beaumont Municipal Code
Ineligible Events:
1. Organizations based outside City of Beaumont (unless the demonstrated benefits are primarily to the residents of Beaumont)
2. Events or activities that are not open to the public
3. Events that are political in nature or by individuals seeking political office or elected officials for the purpose of an election campaign
4. Religious organizations seeking space or facilities for religious services
5. Corporate events
6. Family or social gatherings
7. Events that provide no community benefit
8. Trainings that charge for participation
9. Events which charge a fee for entry
10.Projects or organizations who have failed to fulfill their obligations during previous events or activities or failed to comply with conditions of approval resulting in an impact to public health or safety
11.Events scheduled that would conflict with already planned City of Beaumont community events (e.g., Freedom Festival, Blizzard Bash, etc...) Policy and Procedures
The Community Development Department recognizes the value of working with and supporting organizations to provide services and programs that benefit the Beaumont community. Charging fees is a standard practice when individuals, private groups, government or non-profit groups wish to process requests to hold events. Fees charged for applications help cover the cost of providing such
11.7.23 CC
services. This policy is established for determining when applicable fees (e.g., application deposit) established by the City of Beaumont's adopted Fee Schedule may be waived.
The policy is effective to the extent a fee waiver can be considered without negatively impacting the City's budget or current operations.
Submit a written request for fee waiver with the Special Event Permit Application with all other required materials to the Planning Department.
If the request involves approval from other City departments, the request will be forwarded as part of the review process.
Fee waiver requests will be assessed by the Community Development Department and City Manager's Office, based on the requirements in this policy.
Upon review, the City Manager or his or her designee, will make a recommendation to the City Council for final approval or denial.
The Planning Department will notify the applicant in writing of the final decision.
Within forty-five (45) days of completion of the event for which a fee waiver was given, the organization should provide a written report to the Planning Department, to include at a minimum the number of participants, event revenue and expenses, and a description of the benefit to the City.
Failure to abide by the procedures set forth in this policy or conditions of approval for the application may result in the respective permittee being denied the current and any future fee waiver requests. Organizations that fail to cancel the approved event less than 30 days before their scheduled event and/or that fail to abide by this policy may forfeit their ability to request future fee reductions or waivers or enter into Partnerships with the City for the following twelve (12) months.
11.7.23 CC
BEAUMONT
-CALIFORNIA-
SPECIAL EVENT PERMIT APPLICATION - CITY OF BEAUMONT
CITY OF BEAUMONT
550 E. 6th Street
Phone (951) 769-8520
BeaumontCa.gov
APPLICANT (Organization Conducting Event)
ORGANIZATION: B -e4 L1 +,O/L 2 l l r� 1 ( ►�J 1
ADDRESS: I7 S P, A� )L) C+' CITY/STATE: 'C I /M I& / C/7 ZIP: 12-52-0 TEL: (?',l )705-7 F" ( FAX: ( ) EMAIL: wpe,-41 [- 1 hoo.COivl YES
NO
Is this a non-profit organization? If yes, provide tax identification number Can members of the general public join this organization?
EVENT CONTACTS
PRIMARY'S NAME: 3i (.1
ADDRESS: (7 S P t r1 fiw0Jc( C . CITY/STATE: 0-40i/vie / CA- ZIP: a! 23 'ZO DAY TEL: Rs -1 ) ilec --Veit ALTERNATE TEL: ) FAX:
ALTERNATE CONTACT: EMAIL:
EMAIL: -e✓1� Q f e CIO 0. c •44
ADDRESS:
DAY TEL:
CITY/STATE: _
ALTERNATE TEL: ( )
FAX:
ZIP:
FOR THE OFFICE OF CULTURAL AFFAIRS COORDINATED EVENTS ONLY:
Website:
Public Information Contact Name: Public Information Contact Phonett: ( )
GENERAL EVENT INFORMATION
EVENT NAME: t -e4(4 w►otif I -44 (2-'c.4
kj
TYPE: (Parade, Festival, Run, Ceremony, ect.): F-Cs4-i va I (--e&g Va
LOCATION: Check and complete all applicable lines
On the Downtown Parade Route (STREET)
In the Downtown Festival Site (STREET)
Ina City park Name of Park(s): S p OC
On a Paseo or Plaza....... Name of Paseo or Plaza(s):
On a City street Name of street(s):
On private property Event location address:
Assessor's parcel number(s) of event location:
BEGIN SETUP: Date: Time of Day: am/pm Indicate when you will take possession of the event site to begin event setup
ACTUAL EVENT DAY/DATE(S): TIME OF DAY: Est. Daily Attendance (Start) ! ar>'iom (End) {o am/dal 7Ma 4 -
(Start) am/pm (End)
(Start) am/pm (End)
am/pm
am/pm
Number of attendees by age: Youth (under 18): 20 Adult: ( rd fi Total attendance: Zc7 Number of attendees present during the most crowded period of event: 20 0 -I- FINAL CLEANUP: Date: C. 2 ( I 1 -t —Time of Day: 7 am/ fn Indicate when the event site will be completely cleaned & reopened for normal use
City Office Use Only:
Page -1 of 3
SPECIAL EVENT PERMIT APPLICATION - CITY OF BEAUMONT
EVENT DESCRIPTION
YE
NO
Was this event held last year? If yes, where $ P t' Pct/k- Attendance? ZOO 'r Is this a Charitable fundraiser? If yes, for what cause? Is there an attendance fee? Fee per person: $ Fee collected in advance? Is this event open to the public?
✓ Will there be any areas within the event that will be for private use only? (Example: VIP area, etc..) MANDATORY ATTACHMENTS: Required to be submitted with every application. Reference page ii for instructions.
EVENT NARRATIVE: Please provide a description of the event theme, purpose, schedule of activities, entertainment, food, beverages (including alcohol), cleanup plan, etc..
SITE DIAGRAM: For activities on public and private property: a detailed drawing depicting the proposed layout, including the location of booths, tables, stages, fences, dumpsters, signage, portable toilets and all other event equipment. For any activity on private property: diagram must also show all marked parking spaces, adjacent streets, res}'d ntial units, and indicate the linear feet from the event boundary to streets and residences. /Vift ROUTE MAP: For parades, runs, walks, and races on public streets or sidewalks: a map of the proposed route, route, start and finish points, direction of movement and proposed street closures including the specific lane(s) requiring closure.
SPECIFIC EVENT INFORMATION
YES NO
✓ Will ay equipment be used on the event site? (Examples: fenc ten no e„car stage, ctrs containe dumpster, boo p i ied sound sys musical instruments, carnival ride, parade float, portable toilet, etc..)
✓ Will the event require the closure of any public street or traffic lane? Will there be any food and/or beverages prepared, sold, or served at the event? ✓ Will there be sales of any kind?
Will there be any activity connected to the event? (Examples: live animal display, parachute Jump). ✓ Do you require any City services? (Examples: traffic control, tow zone, street barricades, electrical power, etc..)
If you answered NO to all of the questions in this section, you have completed this application. Sign the Declaration below, attach the Mandatory Site Diagram or Route Map and submit your application.
If you answered YES to ANY of the questions in this section, please complete the remainder of this application.
DECLARATION
As the authorized representative of the applicant, I hereby declare that:
1. The information contained in this application and attachment(s) is true, complete and to the best of my knowledge.
2. Applicant agrees to defend, indemnify and hold harmless City, its officers, agents and employees from and against any and all claims, demands, causes of action, or liabilities incurred by City, its officers, agents, or employees, arising from Applicant's acts or omissions under this Agreement or any act of omission of the Applicant's permission or invitation of Applicant, except as may arise from the negligence or willful misconduct of City, Its officers, agents, contractors, or employees. In any action or claim against City in which Applicant is defending City, City shall have the right to approve legal counsel providing City's defense and such approval shall not be reasonably withheld.
3. Applicant has received and understands the Information contained in the Special Events Guidelines and will adhere to required arrangements listed within these Guidelines.
4. Applicant will pay for actual costs of any City services provided for your event within 30 days from receipt of City invoice.
5. No copyrighted musical or visual arts composition shall be performed or played, weather amplified, televised, in the form of a mechanical recording or personal rendition, or otherwise in connection with any use of City property, unless the Applicant shall have first obtained all approvals and paid any license fee or other fee required by the copyright owner.
Without limitation of any other provision, Applicant's indemnification of City as set forth in a permit or authorization to conduct an event, shall include indemnifying and saving City harmless from and against any and all liability or responsibility whatsoever for any infringement of an/or other violation of the right of any such copyright owner under any copyright law,
6. Applicant will provide access to the City's Special Event recycling service provider at a level of service established by the Director of Environmental Services or his/her designee if the following conditions are met: the event occurs on a City street or on a City -owned site, facility or pubblic_park and ha n average daily attendance of at least 1,000 persons.
Signature 7 Date q Print Name Name Lv% f (, R r-' `ReKpt -e7 Title Cs - �h Business Name VC4tN Ht&..1— wj7 C 1•t 10 Tel ((r;1 ) � (v�S - 1 b' q / Email wl-M 4-/ 6141!00.
For Private Property Event, a letter from the property owner (or an agent authorized by the owner) must be included with this application. The letter should be on company letterhead acknowledging their approval of the event, knowledge of the date, time and activities scheduled to take place. Contact information (address, email and phone) for this individual should be included in the letter.
Page -2 of 3
SPECIAL EVENT PERMIT APPLICATION - CITY OF BEAUMONT
ADDITIONAL EVENT INFORMATION
Equipment / Source of Power
YES No
1. ✓ Will the event be fenced? Do you want the City to provide fencing? YES: NO:
2. Will there be parade floats?
,s
3. / Will there be a tent or canopy? If yes, date being erected: Size(s):
4. ✓ Will amplified sound equipment be used?
5. ✓ Will electrical power be used. Do you want the City to provide electrical power? Yes: NO:
6. / Will a generator be used?
7. V Will there be a stage? If yes, date being set up: Removal date:
8. ./ Will heaters be used?. If yes, indicate heater type:
9. / Will there be booths?........ If yes, complete the following Information:
# of sales booths: i— 3 # of non -sales booths: Total booths: / - Booth setup date: (4,11111,5- Setup time: D 250[7 Booth removal date: (oi14126- Removal time: -7 p r$1 Vendor arrival date: loll l Its- Arrival: UOoo
10. Total tables that will be set up (outside of booths): `4> Food and Beverage
YES NO
11. ✓ Will alcohol be sold or served? If yes, Beer? ✓ Wine? ✓ Other?
12. ✓ Will there be food preparation?
13. ✓ Will there be cooking booths?
14. Indicate all cooking methods: Electrical appliance: ✓ Liquid fuel device: ✓ Wood/Charcoal BBQ: Deep Fryer:
Sales
YES NO
15. ✓ Will any items be sold?
16. / Will vehicles be sold?
17. / Are you requesting a Vendor Zone? Applicable to Downtown events only - this controls vendor carts around your event.
Traffic and Parking Control
YES NO
18. ✓ Will you require a "No Parking" tow zone?
19. ✓ Will you require a traffic control officer?
20. '''' Are you requesting that any public street or traffic lane be closed for your event? Miscellaneous Activities
YES NO
21. ✓ Will there be a circus or carnival?
22. ,i WIII there be fireworks/pyrotechnics?
23. / Will there be aircraft or a parachute jump?
24. Will there be live animals?
25. ✓ Will there be items that produce extra trash/litter ((flyers, box lunches, etc..)? Describe:
26. ✓ Will there be any other type of activity not listed here? Describe:
Additional information describing above responses:
Page -3 of 3
Special Events Insurance Requirements
Special events can include a variety of situations including but not limited to the use of City space for parties and other events or events occurring at the local parks.
REQUIREMENTS:
The Special Event Sponsor shall procure and maintain for the duration of the event insurance against claims for injuries to persons or damages to property which may arise from or in connection with the Special Event Sponsor's operation and use of the premises. The cost of such insurance shall be borne by the Special Event Sponsor.
Minimum scope of insurance
Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage.
2. Workers' Compensation insurance as required by the State of California and Employers' Liability insurance (for Special Events Sponsors with Employees).
3. Property insurance against all risks of loss to any tenant improvements or betterments if any.
Minimum Limits of Insurance:
Special Events Sponsor shall maintain limits no less than:
1. General Liability: $1,000,000 per occurrence per bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other from with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Workers' Compensation as required by the State of California.
3. Employers' Liability: $1,000,000 each accident. $1,000,000 policy limit bodily injury by disease, $1,000,000 each employee bodily injury by disease.
4. Property Insurance: Pull replacement cost with no coinsurance penalty provision.
Deductible and Self -Insured Retentions:
Any deductible or self -insured must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductions or self -insured retentions or respect the City, its officers, officials, employees, and volunteer; or the Special Events.
Sponsors shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.
Other Insurance Provisions:
1. The City of Beaumont, its officers, officials, employees, and volunteers are to be covered as insured with respect to liability arising out of ownership, maintenance, or use of that part of the premises leased to the Special Events Sponsor. 1
2.The Special Events Sponsor's insurance coverage shall be primary insurance as respects the City of Beaumont, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Special Events Sponsor's insurance and shall not contribute with it.
3.Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled, except after thirty (30) days prior written notice has been provided to the City.
Acceptability of Insurer:
Insurance is to be placed with insurer with a current A.M. Best's rating of no less than A: VII, Unless otherwise acceptable to the City. Exception may be made for the State Compensation Insurance Fund when not specifically rated.
Verification of Coverage:
Special Events Sponsor shall furnish the City with endorsements effecting coverage required by this clause.
The endorsements are to be signed by a person authorized by that Insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before the special events permit becomes effective. However, failure to do so shall not operate as a waiver of these insurance requirements. As an alternative to the City's forms, the Special Events Sponsor's insurer may provide completed copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. Coverage shall be equal to that provided to the first named insured. Any limitations on coverage application only to the City shall not be acceptable.
2
AEG a® CERTIFICATE OF LIABILITY INSURANCE
DATE(MWDD/YYYY)
11/17/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
USI Insurance Services NW
601 Union Street, Suite 1000
Seattle, WA 98101
CONTACT
NAME; Heidi Palmer
PHONE FAX
(A/C. No. Ext): 206-577-5985 (NC, No):
ADDD'RESS: [email protected]
INSURER(S) AFFORDING COVERAGE
NAIC t
INSURER A : Everest National Insurance Company
10120
INSURED
United States of America Rugby Football Union Ltd
DBA: USA Rugby
501 S Cherry St #100
Denver CO 80246
INSURER B :
INSURERC;
INSURER D :
INSURER E:
INSURER F :
•
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. (NSR
LTR
TYPE OF INSURANCE
ADDL
INSD
SUBR
WVD
POLICY NUMBER
POLICY EFF
JMM/DD/YYYY)„(MMIDD!YYYY)_
POLICY EXP
LIMITS
A
/
COMMERCIAL GENERAL LIABILITY
/
✓
SI8ML02306241
8/1/2024
8/1/2025
EACH OCCURRENCE
$1,000,000
D NTED
PREMISEAGES(EO aEoccCuurrrence)
$1,000,000
CLAIMS -MADE
,/ OCCUR
MED EXP (Any one person)
$ 5,000
/
Sexual Abuse & Molestation
PERSONAL & ADV INJURY
$1,000,000
✓
Participant Legal Liability
GENERAL AGGREGATE
$3,000,000
GEN'L
✓
AGGREGATE
POLICY
OTHER:
LIMIT APPLIES
JET
PER:
LOC
PRODUCTS - COMP/OP AGG
$ 2,000,000
General Am Limit
( B atSINGLELIMIT
$20,000,000
$1,000,000
A
AUTOMOBILE
✓AUTOS
LIABILITY
ANY AUTO
OWNED
✓
SCHEDULED
AUTOS
AUTOS OO ONLY
SI8ML02306241
Coverage for USA Rugby
Employees Only
8/1/2024
8/1/2025
BODILY INJURY (Per person)
$
BODILY INJURY (Per accident)
$
PROPERTY DAMAGE
(Per accident)
$
$
A
✓
UMBRELLA LAB
EXCESS LIAB
✓
OCCUR
CLAIMS -MADE
✓
✓
S18EX01715241
8/1/2024
8/1/2025
EACH OCCURRENCE
$4,000,000
AGGREGATE
$8,000,000
$
DED
RETENTION $
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANYPROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
Y / N
N / A
PER
EH
R
E.L. EACH ACCIDENT
$
E,L. DISEASE - EA EMPLOYEE
$
E.L. DISEASE - POLICY LIMIT
$
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) This certificate is issued on behalf of USA Rugby & Beaumont Rugby The certificate holder is an additional insured, but only with respect to liability arising out of the named insured's activities or operations. Coverage applies to all club practices and games. Coverage does not apply to any tournament unless tournament is sanctioned and pre -approved by USA Rugby.
Participants Legal Liability/Sexual Abuse & Molestation coverage is included in the general liability.
CERTIFICATE HOLDER
CANCELLATION
City of Beaumont
550 East 6h St.
Beaumont CA 92223
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
Gary Patterson
O•RezaAvt,
© 1988-2015 ACORD CORPORATION. All rights reserved.
/CORD 25 (2016/03) The ACORD nar g kiglzfeffir d marks of ACORD 82753864 I USARUGBY 1 24/25 Master Certificate 1 Cassie Bishop 1 11/17/2024 12:09:54 PM (PST) 1 Page 1 of 5
United States of America Rugby Football Union Ltd
POLICY NUMBER: S18ML02306241
COMMERCIAL GENERAL LIABILITY
CG 20 11 1219
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - MANAGERS OR
LESSORS OF PREMISES
COMMERCIAL GENERAL LIABILITY COVERAGE PART
This endorsement modifies insurance provided under the following:
SCHEDULE
Designation Of Premises (Part Leased To You):
City of Beaumont
550 East 6h St.
Beaumont CA 92223
Name Of Person(s) Or Organization(s) (Additional Insured):
PER SCHEDULE ON FILE WITH COMPANY
Additional Premium: INCL.
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II — Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only with
respect to liability for "bodily injury", "property
damage" or "personal and advertising injury" caused,
in whole or in part, by you or those acting on your
behalf in connection with the ownership, maintenance
or use of that part of the premises leased to you and
shown in the Schedule and subject to the following
additional exclusions:
This insurance does not apply to:
t Any "occurrence" which takes place after you
cease to be a tenant in that premises.
2. Structural alterations, new construction or
demolition operations performed by or on behalf of
the person(s) or organization(s) shown in the
Schedule.
However:
t The insurance afforded to such additional insured
only applies to the extent permitted by law; and
2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured will
not be broader than that which you are required
by the contract or agreement to provide for such
additional insured.
B. With respect to the insurance afforded to these
additional insureds, the following is added to Section
III — Limits Of Insurance:
If coverage provided to the additional insured is
required by a contract or agreement, the most we will
pay on behalf of the additional insured is the amount
of insurance:
1. Required by the contract or agreement; or
2. Available under the applicable limits of insurance;
whichever is less.
This endorsement shall not increase the applicable
limits of insurance.
CG 20 11 12 19
© Insurance Services Office, Inc., 2018
82753864 I USARUGBY 1 24/25 Master Certificate I Cassie Bishop 111/17/2024NSUASD9010PP( (PST) I Page 2 of 5
SI8ML02306241
COMMERCIAL GENERAL LIABILITY
ECG 04 704 11 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
GENERAL LIABILITY ENHANCEMENT ENDORSEMENT
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE FORM
The following is a summary of the Limits of Insurance and additional coverage provided by this endorse- ment. For complete details on specific coverage, please refer to policy language in this endorsement and the underlying Commercial General Liability Coverage Form.
Coverage Applicable
Enhancement
Non -Owned Watercraft
Less Than 50 Feet
Supplementary Payments - Bail Bonds
$1,000
Supplementary Payments - Loss Of Earnings
$500 per day
Newly Acquired Organizations - Extended Coverage
180 days
Subsidiaries As Insureds
Included
Fire Damage To Premises Rented To You
$500,000
Notice To Company - Duties In The Event Of Occur-
rence, Claim Or Suit
Broadened
Unintentional Failure To Disclose Hazards
Broadened
Waiver Of Subrogation
Broadened
Amendment to Bodily Injury Definition
Broadened
A. Non -Owned Watercraft
Paragraph g.(2) under Paragraph 2. Exclusions
of Section I — Coverage A Bodily Injury And
Property Damage Liability is replaced by the fol-
lowing:
(2) A watercraft you do not own that is:
(a) Less than 50 feet long; and
(b) Not being used to carry persons or property
for a charge;
B. Supplementary Payments — Increased Limits
Paragraphs 1.b. and 1.d. under Supplementary
Payments — Coverages A And B of Section I —
Coverages are replaced by the following:
b. Up to $1000 for cost of bail bonds required
because of accidents or traffic law violations
arising out of the use of any vehicle to which
the Bodily Injury Liability Coverage applies. We
do not have to furnish these bonds.
d. All reasonable expenses incurred by the in-
sured at our request to assist us in the investi-
gation or defense of the claim or "suit", includ-
ing actual loss of eamings up to $500 a day
because of time off from work.
C. Newly Acquired Organizations — Extended
Coverage
Paragraph 3.a. under Section II — Who Is An In-
sured is replaced by the following:
a. Coverage under this provision is afforded only
until the 180th day after you acquire or form
the organization or the end of the policy period,
whichever is earlier;
D. Subsidiaries As Insureds
The following is added to Section II — Who Is An
Insured:
4. Any subsidiary company in which you own a
financial interest of more than 50% as of the ef-
fective date of this endorsement is included as
a Named Insured. However, such organization
is not a Named Insured:
a. If it is a partnership, joint venture or limited
liability company;
b. If there is other similar insurance available
to it;
ECG 04 704 11 13 Copyright, Everest Reinsurance Company, 2013 Includes copyrighted material of Insurance Services Office, Inc. used with its permission.
Pale 197 of 1702
82753864 I USARUGBY 1 24/25 Master Certificate I Cassie Bishop 1 11/1 2024NS►NiMDDPN (PST) I Page 3 of 5
82753864
c. If there is other similar insurance that would
be available to it, but for the termination of
the insurance or the exhaustion of its limits
of insurance; or
d. After you cease to own a financial interest
of more than 50%.
E. Fire Damage To Premises Rented To You —
Increased Limits
Paragraph 6. under Section III — Limits of Insur-
ance is replaced by the following:
6. Subject to Paragraph 5. above, the most we
will pay under Coverage A for damages be-
cause of "property damage" to any one prem-
ises while rented to you or temporarily occu-
pied by you with permission of the owner is the
greater of:
a. $500,000; or
b. The Damage To Premises Rented To You
Limit shown in the Declarations.
F.Notice To Company
The following is added to Condition 2. Duties In
The Event Of Occurrence, Offense, Claim Or
Suit under Section IV — Commercial General Li-
ability Conditions:
e. Your failure to first notify us of a claim will not
invalidate coverage under this policy if the loss
was inadvertently reported to another insurer.
However, you must report any such "occur-
rence" to us within a reasonable time once you
become aware of such error.
G. Unintentional Failure To Disclose Hazards
Condition 6. Representations under Section IV —
Commercial General Liability Conditions is re-
placed by the following:
6. Representations
By accepting this policy, you agree:
a. The statements in the Declarations are
accurate and complete;
b. Those statements are based upon repre-
sentations you made to us; and
c. We have issued this policy in reliance upon
your representations.
Any unintentional error or omission in the de-
scription of, or failure to completely describe,
any premises or operations you intend to be
covered by this Coverage Part, will not invali-
date or affect coverage for those premises or
operations. However, you must report any such
error or omission to us as soon as reasonably
possible after its discovery.
H. Waiver Of Subrogation
The following is added to Condition 8. Transfer Of
Rights Of Recovery Against Others To Us of
Section IV — Commercial General Liability
Conditions:
We waive any right of recovery we may have
against any person or organization because of
payments we make for injury or damage arising
out of your operations or "your work" done under a
written agreement that requires you to waive your
rights of recovery. The written agreement must be
made prior to the date of the "occurrence".
Amendment to Bodily Injury Defini-
tion
Paragraph 3. Of Section V. — Definitions is
replaced by the following:
3. "Bodily injury" means bodily injury, sickness,
mental injury, mental anguish, shock or fright
sustained by a person, including death resulting
from any of these at any time. However, "bodily
injury" does not include injury arising out of the
offenses designated in the definition of
"personal and advertising injury".
I.
Includes copyrighted material of Insurance Services Office, Inc. used with its permission.
USARUGBY 1 24/25 Master Certificate I Cassie Bishop 1 11/17/2024NSl )82OPN (PST) 1 Page 4 of 5 ECG 04 704 11 13 ❑
COMMERCIAL GENERAL LIABILITY
Policy # SI8ML02306241 ECG 24 520 04 02
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
AMENDMENT - OTHER INSURANCE
(PRIMARY NONCONTRIBUTORY)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
A. Paragraph a. Primary Insurance of 4. Other In-
surance of SECTION IV COMMERCIAL GENERAL
LIABILITY CONDITIONS is replaced by the following:
a. Primary Insurance
This insurance is primary except when b. below
applies. If this insurance is primary, our obliga-
tions are not affected unless any of the other
insurance Is also primary. Then, we will share
with all that other insurance by the method de-
scribed in c. below, except that we will not seek
contribution from any party with whom you have
agreed in a written contract or agreement that
this insurance will be primary and noncontribu-
tory, if the written contract or agreement was
made prior to the subject "occurrence" or of-
fense.
ECG 24 520 04 02 Includes copyrighted material of Insurance Services Office, Inc,, Page 1 of 1 D with its permission.
82753864 I USARUGBY 1 24/25 Master Certificate I Cassie Bishop 1 11/17/2024 12:09:54 PM (PST) I Page 5 of 5
Department of Alcoholic Beverage Control
State of California
Gavin Newsom, Governor
SUPPLEMENTAL DIAGRAM
Instructions to Applicant:
Draw a sketch of the area on which the licensed premises is or will be located Show adjacent structures and nearest cross streets. If this is an event for a daily license, catering authorization, event authorization or miscellaneous use, show the area where sales and consumption of alcoholic beverages will occur. Post a copy of this diagram with Daily License, Catering Authorization or Event Authorization where the event is held. Sales and consumption of alcoholic beverages must be confined to the area designated in the diagram and supervised to prevent violations of the Alcoholic Beverage Control Act.
1. APPLICANT NAME (Last, first, middle)
BeAA4 j oA 4' i24. icy l� f rn YJ
2. LICENSE TYPE
A-6 —ZZI
PREMISES ADDRESS (Street nu rand name, city, zip code)
l A-ve g�ar��tr,�}- Cr/a- 12-7-2-3
DIAGRAM
0"2
VC-N,DoA5
? o 0 k f
Gar
s
p
try
C ga o-l-ts
4. NEAREST CROSS STREET
�jlUd�Gri��t ri'r't
Pro pos _ P
Clarder,
I have read the above instructions and I declare under penalty of perjury that the above diagram is true and correct.
APPLICANT SIGNATURE DATE SIGNED
FOR ABC USE ONLY
CERTIFIED CORRECT (Signature)
PRINTED NAME INSPECTION DATE
ABC -253 {rev. 07/19)
To whom it may concern:
The Beaumont Annual Rugby Festival is a rugby -based sporting event that has been held annually in the city of Beaumont for over 15 years now. The event consists of many rugby matches played by teams from all over Southern California, Arizona, and Nevada. There is typically men's and women's brackets and occasionally high school brackets. We also have an assortment of food vendors, t-shirt/clothing booths and a beer garden. The games continue throughout the day and culminate in a final match for each of the brackets. We honor the top teams with trophies at the end of the day. Then the hosting local team (Beaumont Rugby) cleans up.
Thank you.
Bill Pendley
Department of Alcoholic Beverage Control
State of California
Gavin Newsom, Governor
SUPPLEMENTAL DIAGRAM
Instructions to Applicant:
Draw a sketch of the area on which the licensed premises is or will be located Show adjacent structures and nearest cross streets. If this is an event for a daily license, catering authorization, event authorization or miscellaneous use, show the area where sales and consumption of alcoholic beverages will occur. Post a copy of this diagram with Daily License, Catering Authorization or Event Authorization where the event is held. Sales and consumption of alcoholic beverages must be confined to the area designated in the diagram and supervised to prevent violations of the Alcoholic Beverage Control Act.
1. APPLICANT NAME (Last, first, middle)
BeAA4 j oA 4' i24. icy l� f rn YJ
2. LICENSE TYPE
A-6 —ZZI
PREMISES ADDRESS (Street nu rand name, city, zip code)
112gi- A-ve g�ar��tr,�}- Cr/a- 12-7-2-3
DIAGRAM
VC-N,DoA5
8 Gar
tusks.!
s
p
try
C ga o-l-ts
4. NEAREST CROSS STREET
�jlUd�Gri��t ri'r't
Pro pos _ P
Clarder,
I have read the above instructions and I declare under penalty of perjury that the above diagram is true and correct.
APPLICANT SIGNATURE DATE SIGNED
FOR ABC USE ONLY
CERTIFIED CORRECT (Signature)
PRINTED NAME INSPECTION DATE
ABC -253 {rev. 07/19)
State of Califomia Department of Alcoholic Beverage Control
DAILY LICENSE APPUCATION
Complete all applicable items. Submit this application to your local ABC district office with the required fee (cashier's check or money order) payable to ABC. Once the daily license is issued, fees cannot be refunded. Listing of ABC district office is available at https://www.abc.ca.gov/contact/district-offices/ . Please visit https://www.abc.ca.00v/abc- 221-instructignal for further instructions.
SECTION 1. ORGANIZATION AND LICENSE TYPE INFORMATION
ABC USE ONLY
License #
Receipt #
Fee
$
Conditions Requested
❑ Yes ❑ No
Diagram Requested
❑ Yes ❑ No
License Type
❑ B & W ❑ General ❑ Special
Organization Name
4u.na 01 Civil()
Organization Mailing Address
11 S' Prn pcd CAli,m-c5A L1,a- 9231-o
LICENSE TYPE
Tax ID
q .. 29-1 tgvu
'Special Daily Beer and Wine (550.00)
@' Amateur Sports Organization
❑ Charitable
❑ Civic
❑ Cultural
❑ Fraternal
❑ Political
❑ Religious
❑ Social
❑ Other:
❑ Dally General ($75.00)
❑ Political Party/Affiliate Supporting
Candidate for Public Office or Ballot
Measure
D Organization Formed for Specific
Charitable or Civic Purpose
D Fraternal Organization in Existence over
Five Years with Regular Membership
❑ Religious Organization
D Vessel per Section 24045.10 B&P
($50.00)
❑ Special Temporary License ($100.00)
❑ Television Station per Section 24045.2
or 24045.9 B&P
❑ Non-profit Corporation per Section
24045.4 and 24045.6 B&P
❑ Person Conducting Estate Wine
Sale per Section 24045.8 B&P
❑ Women's Educational and Charitable
Organization per Section 24045.3 B&P
❑ Other Special Temporary License
Per Section:
License #:
Amount:
SECTION 2. EVENT DETAILS
Event Dates
1 (v - J
!
yo L >
Total # of Days
/
Hours of Alcoholic Beverage Sales, Service and/or Consumption )100P To ,Z 0 .OO
Virtual Event Mark Yes, if the
event is 100%
❑ Yes Ig. No virtual
Event Address (Street #, Name, and City)
Ifr 42- ad.au..,o..r ,1-.,.e
a eaW.aoa t e.f-
Event Location Description (Jones Park, Pavilion A, etc.) SPo'-4 P4.- /c
Location Within the City Limk
6 Yes D No
Event Type
❑Barbeque
OBirthday
❑Concert
❑Carnival
❑Dance
❑Dinner ❑Sporting Event
5Festival ❑Social Gathering
DLunch ❑Wedding
❑Mixer ❑Other:
❑Picnic'
Type of Entertainment
Ly ,,,,..„,-c , Ao vP
Event Open to Public
,t -Yes ❑ No
Estimated Attendance
Security Guard
❑Yes il9No
If Yes, How Many
Outdoor Event
8 Yes` *if Yes, a diagram of the
❑ No event area fs required
REQUIRED
❑ By checking this box, you are certifying that you understand the requirements detailed in Business and Professions (B&P) Code Section 25682(c) which state that a nonprofit organization that has obtained a temporary daily license from the department must designate a person(s) to receive RBS training certification prior to the event, and that designated person(s) shall remain onsite for the duration of the event SECTION 3. CONTACT INFORMATION
Contact Person
$/t( Pe rAtile�y
Phone Number
4 S—( - 7S 1
Email Address
aO. i41
SECTION 4. SIGNATURES AND APPROVALS
I attest that I am authorized by the organization named above to make this application on its behalf.
Organization's Aut rized Representative Name
2.P p - ;, / Pe .ai{-r
Phone Number
`f s -r -76r- 7 $4,
Signature
/3e --:v F-
_
Date Signed
St ? /2.5—
operty Own roval By (Name) Required
G6/:' Gr
Phone Number
Signature
—Date
Signed.
5/1/1//z
15( - lo -Ciu.,Z
\
Law Enfq ment Appr l By (Name), If applicable
Phone Number
Sig atur
Date Signed
District Office Approval By (Name)
Phone Number
ABC Employee Signature
Issuance Date
The above named organization is hereby licensed, pursuant to the California B&P Code Division 9 and California Code of Regulations, to engage 'n the temporary sale of alcoholic beverages for consumption at the abovenamed location for the period authorized above. B&P Code Section 25682(c) requires that a designated RBS-tralned person(s) shall remain on site for the duration of the event. Failure to comply with this requirement will result in immediate cancellation of the permit. This license may be revoked summarily by the department if, in the opinion of the department and/or the local law enforcement agency, it Is necessary to protect the safety, welfare, health, peace and morals of the people of the State.
ABC -221 (Rev.11i2023)
Department of Alcoholic Beverage Control
State of California
Gavin Newsom, Governor
SUPPLEMENTAL DIAGRAM
Instructions to Applicant:
Draw a sketch of the area on which the licensed premises is or will be located Show adjacent structures and nearest cross streets. If this is an event for a daily license, catering authorization, event authorization or miscellaneous use, show the area where sales and consumption of alcoholic beverages will occur. Post a copy of this diagram with Daily License, Catering Authorization or Event Authorization where the event is held. Sales and consumption of alcoholic beverages must be confined to the area designated in the diagram and supervised to prevent violations of the Alcoholic Beverage Control Act.
1. APPLICANT NAME (Last. first, middle)
eft-piften7" - ( cI k,
3. PREMISES ADDRESS (Straal nu r and name, City. zip code) 1LQ 2 '3r1+.K.►4, Ave. (teah•hvAl- CIA- 9Lzz3
DIAGRAM
VCNDo25
roiirs3d� �.
pt -s
p e'er
$o o -t t4 S
T
Go u5 ate-. y
l2. LICENSE TYPE
I /+-a,G -Zzr
--- CRO
S
Sd
3cud tie s\ 4t.
ce, c Face',- c rc e n
I have read the above instructions and I declare under penalty of perjury that the above diagram is true and correct.
APPLICANT SIONATURE DATE SIGNED
FOR ABC USE ONLY
•
PRINTED NAME INSPECTION DATE
CERTIFIED CORRECT (Signakre)
ABC -253 (rev. 07119)
Beaumont Rugby
501(c)(3) Non -Profit, Tax ID# 41-2219944
President: Jeff Fox 909-801-4560, [email protected]
Coach: Bill Pendley 951-765-7891, [email protected]
To whom it may concern,
My name is Bill Pendley. I currently hold the positions of Coach and President Emeritus for the Beaumont Rugby Club. Alongside Jeff Fox, club President, I oversee event planning and structuring for this season. This season we are again planning to open our annual rugby 7's tournament to the public. I am writing to you to request a fee waiver on your special event permit.
We call our event Beaumont Annual Rugby Festival. This is an early summer season rugby tournament hosting teams from Southern California, Arizona, and Nevada. The tournament typically has men's and women's brackets and an occasional high school bracket. For 15 years we have held this tournament annually at the Beaumont Sports Park. We offer the public free admission, food and t -shirt vendors, music, and plenty of rugby to enjoy.
Beaumont Rugby is a 501(c)(3) nonprofit organization. We have many expenses. We pay the city to use the local fields, light fees, equipment fees, governing memberships, and numerous travel expenses.
Our club runs entirely on donations, sponsorships from local businesses and community members, and membership. By hosting this event and making it open to the public it would allow us to secure donations via the food and t -shirt vendors, and it would also promote our program within the local community. As a small organization it is vital we spread our mission, which is to promote and educate the community about the game of rugby.
Beaumont Rugby is a community -based organization. We are proud to have served as security, parking staff, and booth vendors for past local events such as the Cherry Festival, Boots in the Park, Octoberfest, and more. Our members and their families believe in helping one another within the community so we support these local events willingly and often provide our services for free. I hope that you will consider my letter thoughtfully and grant us this waiver. I look forward to hearing from you.
Respectfully,
Bill Pendley
Beaumont Rugby, Coach
BEAUMONT
California Levine Act Statement
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Beaumont City Council Member from participating in any action related to a contract or application if he or she receives any political contributions totaling more than $250 within the previous twelve months, and for three months following the date a final decision from the business or applicant.
The Levine Act also requires a member of the Beaumont City Council who has received such a contribution to disclose the contribution on the record of the proceeding.
Current Beaumont City Council Members are listed at:
https://www.beaumontca.gov/29/City-Council
Proposers are responsible for accessing this link to review the names prior to answering the following questions.
1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $250 to any Beaumont City Council Member in the 12 months preceding the date of the submission of your proposal or application, or the anticipated date of any Council action?
YES If yes, please identify the Council Member(s):
NO
2. Do you or your company, or any agency on behalf of you or your company, anticipate or plan to make any political contribution of more than $250 to any Beaumont City Council Member in the 12 months following any Council action related to your proposal or application? YES If yes, please identify the Council Member(s):
NO
Answering yes to either of the two questions above does not preclude the Beaumont City Council from awarding a contract or approving an application or any subsequent action. It does however, preclude the identified Council Member(s) from participating in any actions related to your proposal or application.
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City of Beaumont 1550 E. 6th Street, Beaumont, CA 92223 I (951) 769-8520 I BeaumontCA.gov
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BEAUMONT
-C A L I F O R N I A-7
Staff Report
TO: City Council
FROM: Doug Story, Community Services Director
DATE June 3, 2025
SUBJECT: Notice of Completion for the Veterans and First Responders Memorial Plaza
Description Capital Improvement Project No. P-14.
Background and Analysis:
On March 5, 2024, the City Council awarded a Public Works Agreement to R Dependable Construction Inc. for the construction of improvements to the Veterans and First Responders Memorial Plaza. As outlined in the specifications, the scope of work included:
• Demolition,
• New hardscape areas around the plaza to address accessibility and expansion, • Water features,
• New lighting,
• New landscape and turf,
• New electrical and lighting,
• Relocation of flags,
• Preservation of current memorial monuments,
• Security cameras, and
• Additional seating.
The contractor completed the project's scope of work satisfactorily per the plans and specifications and a Notice of Completion has been provided as Attachment A.
Acceptance of the Notice of Completion is required and the notice must be filed with the County Recorder's Office in order to formally closeout this project.
Fiscal Impact:
The cost to prepare this staff report is estimated to be $280.
Funding for this project was provided through the Capital Improvement Project (CIP) P-
14. Please refer to the following project accounting chart and table for a summary of project funding and budget:
CIP P-14 Veterans and First Responders Memorial Plaza Project Funding Summary
Estimated Project Cost= $1,750,000
General Fund,
$1,750,000 , 100%
CIP P-14 Veterans and First Responders Memorial Plaza Project Budget Summary
Project
Component
Budget
Encumbered Paid to Date
Remaining
Budget
Project Management
Preliminary Services
•
Environmental
Design
$96,476 $(94,630) $(94,630) I $1,846
Permits
Right -of -Way
Construction
$1,653,525 $(1,595,646) $(1,504,283)
Construction Management
Equipment
Total
$1 750 000
$59 724
The encumbered amount is expected to be fully expended upon the release of retention.
Recommended Action:
Authorize the Mayor to execute a Notice of Completion for the Veterans and First Responders Memorial Plaza; and
Authorize the City Clerk to file the Notice of Completion with the County Recorder's Office.
Attachments:
A. Notice of Completion — Veterans and First Responders Memorial Plaza
When Recorded Return
Original To:
City of Beaumont
550 East 6th Street
Beaumont, CA 92223
NO RECORDING FEE REQUIRED
PER GOVERNMENT CODE SECTION 27383
NOTICE OF COMPLETION
NOTICE is hereby given that the CITY OF BEAUMONT, 550 East 6th Street, Beaumont, California, 92223, a municipal corporation, is owner in fee of 550 East 6th Street, Beaumont, California hereinafter described as the Veterans and First Responders Memorial Plaza. Said owner caused a work of improvement on the property hereinafter described and was COMPLETED on or before June 3, 2025, by R Dependable Const Inc., contractor.
The property on which said work of improvement was completed in the City of Beaumont, County of Riverside, and State of California, at
Veterans and First Responders Memorial Plaza (P-14)
VERIFICATION:
I, the undersigned, am the Mayor of the City of Beaumont, the declarant of the foregoing Notice of Completion. I have read the said Notice of Completion and know the contents thereof: The same is true of my knowledge. I declare under penalty of perjury that the foregoing is true and correct.
Executed on , 2025, at Beaumont, California.
Mike Lara,
Mayor of the City of Beaumont, CA
A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE
On before me, Notary Public, personally appeared
Mike Lara, Mayor of the City of Beaumont, California, who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
BY:
(SEAL) NOTARY
BEAUMONT
-C A L I F O R N I A-7
Staff Report
TO: City Council
FROM: Nicole Wheelwright, Deputy City Clerk
DATE June 3, 2025
SUBJECT: Second Reading to Amend Beaumont Municipal Code Chapter 2.35 "Financial and Audit Committee"
Description An amendment to add a position of Alternate Member to the Financial and Audit Committee.
Background and Analysis:
This item was presented at the request of City Council to amend the Financial and Audit Committee structure to include an Alternate Member position. To be in line with the Economic Development Committee, language has been added to allow the alternate member to count towards meeting quorum if needed, as well as authorize the Committee to appoint this alternate member to an applicable vacant seat, should the situation arise. A Public Hearing was held and the first reading was approved by a unanimous vote.
Fiscal Impact:
The cost to advertise the public hearing and prepare this staff report is estimated to be $275.
Recommended Action:
Waive the full second reading and adopt by title only, "An Ordinance of the City Council of the City of Beaumont Amending Beaumont Municipal Code Chapter 2.35 Financial and Audit Committee".
Attachments:
A. Redlines
B. Ordinance
C. Exhibit A to Ordinance
TITLE 2 - ADMINISTRATION AND PERSONNEL
Chapter 2.35 FINANCIAL AND AUDIT COMMITTEE
Chapter 2.35 FINANCIAL AND AUDIT COMMITTEE
2.35.010 Purpose and intent.
The purpose of this Chapter is to establish a Financial and Audit Committee. The Financial and Audit Committee shall act in an advisory capacity to the City Council and work to promote enhanced fiscal responsibility, accountability, integrity, transparency, and to recommend fiscal and investment policies for City Council consideration.
(Ord. No. 1062, § 3, 9-15-2015; Ord. No. 1076, § 3, 7-5-2016; Ord. No. 1155, § 3, 2-7-2023)
2.35.020 Definitions.
(A) "City" shall mean the City of Beaumont;
(B) "Code" shall mean the City of Beaumont Municipal Code; (C) "Committee" shall mean the Financial and Audit Committee as established herein. (Ord. No. 1062, § 3, 9-15-2015; Ord. No. 1076, § 3, 7-5-2016; Ord. No. 1155, § 3, 2-7-2023)
2.35.030 Creation of Committee.
There is hereby created a Financial and Audit Committee. The Committee shall consist of seven members and one alternate member. In the event of an absence, the alternate may count towards meeting cuorum. In the event of a vacant seat on the committee, the committee members shall have the authority to appoint a Council - appointed Alternate Member to an applicable vacant seat on the committee. (Ord. No. 1062, § 3, 9-15-2015; Ord. No. 1076, § 3, 7-5-2016; Ord. No. 1155, § 3, 2-7-2023)
2.35.040 Appointment and qualification of Committee members.
The City Council shall appoint the members of the Committee. Committee members shall be at least 18 years of age and shall consist of at least two members of the City Council, the City Treasurer, the City Manager or his or her designee as the highest-ranking financial staff member of the City, and three residents of the City of Beaumont. The seventh committee member shall either be a City resident and/or he or she must own a business operating within the City. The City Manager and his or her designee as the highest-ranking financial staff position shall be on the Committee as non -voting members. There will be six voting members. The City Manager or his or her designee as the highest-ranking financial staff member of the City shall be included as a majority of the body for purposes of a quorum. Any Committee member may be removed from the Committee after three consecutive unexcused absences from meetings and a majority vote of the Committee. (Ord. No. 1062, § 3, 9-15-2015; Ord. No. 1076, § 3, 7-5-2016; Ord. No. 1155, § 3, 2-7-2023)
2.35.050. Term and tenure of members.
All members of the Committee shall be appointed for a term of two years and shall serve at the pleasure of the City Council. Members shall serve without compensation.
Beaumont, California, Code of Ordinances
(Supp. No. 8)
Created: 2025-02-21 16:15:16 [EST]
(Ord. No. 1062, § 3, 9-15-2015; Ord. No. 1076, § 3, 7-5-2016; Ord. No. 1155, § 3, 2-7-2023)
2.35.060. Powers and duties.
The Committee shall be advisory to the City Council. The Committee shall hold public meetings at least quarterly. The Committee shall make recommendations to the City Council regarding:
(A) City investment policies and practices;
(B) Long term financial planning;
(C) Draft annual comprehensive financial report;
(D) Such other matters as the City Council may request from time to time. (Ord. No. 1062, § 3, 9-15-2015; Ord. No. 1076, § 3, 7-5-2016; Ord. No. 1155, § 3, 2-7-2023)
2.35.070 Rules and regulations.
The Committee shall appoint a chair, who shall conduct Committee meetings and report quarterly to the City Council on Committee activities and recommendations. The Committee shall adopt such rules and regulations as are needed to conduct its meetings and shall comply with the Brown Act and other applicable laws. (Ord. No. 1062, § 3, 9-15-2015; Ord. No. 1076, § 3, 7-5-2016; Ord. No. 1155, § 3, 2-7-2023) Created: 2025-02-21 16:15:16 [EST]
(Supp. No. 8)
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BEAUMONT, CALIFORNIA AMENDING BEAUMONT MUNICIPAL CODE CHAPTER 2.35
FINANCIAL AND AUDIT COMMITTEE
WHEREAS, the City Council desires to amend the Financial and Audit Committee Chapter of the Beaumont Municipal Code to add the position of Alternate Member; and WHEREAS, duly noticed public hearing was conducted on this matter as required by law by the City Council on April 26, 2025; and
WHEREAS, the City Council of the City of Beaumont has reviewed the reasons for the recommendation of approval by the Planning Commission as described above;
THEREFORE, THE CITY COUNCIL OF THE CITY OF BEAUMONT DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1: The City Council hereby finds that the amendment to Chapter 2.35 "Financial and Audit Committee", Section 2.35.030 "Creation of Committee" to add an Alternate Member to the Committee.
SECTION 2: This amendment adds the member to the committee make-up as well as allows the Committee to fill an applicable vacancy on the committee with the alternate member. The amendment of Chapter 2.35 is attached hereto as Exhibit A
SECTION 3: The City Council finds that the actions contemplated by this Ordinance are exempt from the California Environmental Quality Act ("CEQA") pursuant to 15061(b)(3), CEQA review is not required because there is no possibility that this Ordinance may have a significant effect upon the environment and the proposed amendments constitute a minor alteration in a land use limitation under CEQA Guidelines Section 15305, and such a land use limitation is a permissible exercise of the City's zoning powers.
SECTION 4: This Ordinance shall take effect thirty (30) days after its final passage and within fifteen (15) days after its passage the City Clerk shall cause a summary to be published in a newspaper of general circulation, printed and published in the City of Beaumont, in a manner prescribed by law for publishing of ordinances of said City.
NOW, THEREFORE, BE IT ORDAINED that the City Council of the City of Beaumont, California, approves this amendment to the City Code.
INTRODUCED AND READ for the first time and ordered posted at a regular meeting of the City Council of the City of Beaumont, California, held on the day of May, 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Beaumont, California, held on the day of June, 2025.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mike Lara, Mayor
ATTEST:
Deputy City Clerk
Approved as to form:
City Attorney
TITLE 2 - ADMINISTRATION AND PERSONNEL
Chapter 2.35 FINANCIAL AND AUDIT COMMITTEE
Chapter 2.35 FINANCIAL AND AUDIT COMMITTEE
2.35.010 Purpose and intent.
The purpose of this Chapter is to establish a Financial and Audit Committee. The Financial and Audit Committee shall act in an advisory capacity to the City Council and work to promote enhanced fiscal responsibility, accountability, integrity, transparency, and to recommend fiscal and investment policies for City Council consideration.
(Ord. No. 1062, § 3, 9-15-2015; Ord. No. 1076, § 3, 7-5-2016; Ord. No. 1155, § 3, 2-7-2023)
2.35.020 Definitions.
(A) "City" shall mean the City of Beaumont;
(B) "Code" shall mean the City of Beaumont Municipal Code; (C) "Committee" shall mean the Financial and Audit Committee as established herein. (Ord. No. 1062, § 3, 9-15-2015; Ord. No. 1076, § 3, 7-5-2016; Ord. No. 1155, § 3, 2-7-2023)
2.35.030 Creation of Committee.
There is hereby created a Financial and Audit Committee. The Committee shall consist of seven members and one alternate member. In the event of an absence, the alternate may count towards meeting cuorum. In the event of a vacant seat on the committee, the committee members shall have the authority to appoint a Council - appointed Alternate Member to an applicable vacant seat on the committee. (Ord. No. 1062, § 3, 9-15-2015; Ord. No. 1076, § 3, 7-5-2016; Ord. No. 1155, § 3, 2-7-2023)
2.35.040 Appointment and qualification of Committee members.
The City Council shall appoint the members of the Committee. Committee members shall be at least 18 years of age and shall consist of at least two members of the City Council, the City Treasurer, the City Manager or his or her designee as the highest-ranking financial staff member of the City, and three residents of the City of Beaumont. The seventh committee member shall either be a City resident and/or he or she must own a business operating within the City. The City Manager and his or her designee as the highest-ranking financial staff position shall be on the Committee as non -voting members. There will be six voting members. The City Manager or his or her designee as the highest-ranking financial staff member of the City shall be included as a majority of the body for purposes of a quorum. Any Committee member may be removed from the Committee after three consecutive unexcused absences from meetings and a majority vote of the Committee. (Ord. No. 1062, § 3, 9-15-2015; Ord. No. 1076, § 3, 7-5-2016; Ord. No. 1155, § 3, 2-7-2023)
2.35.050. Term and tenure of members.
All members of the Committee shall be appointed for a term of two years and shall serve at the pleasure of the City Council. Members shall serve without compensation.
Beaumont, California, Code of Ordinances
(Supp. No. 8)
Created: 2025-02-21 16:15:16 [EST]
(Ord. No. 1062, § 3, 9-15-2015; Ord. No. 1076, § 3, 7-5-2016; Ord. No. 1155, § 3, 2-7-2023)
2.35.060. Powers and duties.
The Committee shall be advisory to the City Council. The Committee shall hold public meetings at least quarterly. The Committee shall make recommendations to the City Council regarding:
(A) City investment policies and practices;
(B) Long term financial planning;
(C) Draft annual comprehensive financial report;
(D) Such other matters as the City Council may request from time to time. (Ord. No. 1062, § 3, 9-15-2015; Ord. No. 1076, § 3, 7-5-2016; Ord. No. 1155, § 3, 2-7-2023)
2.35.070 Rules and regulations.
The Committee shall appoint a chair, who shall conduct Committee meetings and report quarterly to the City Council on Committee activities and recommendations. The Committee shall adopt such rules and regulations as are needed to conduct its meetings and shall comply with the Brown Act and other applicable laws. (Ord. No. 1062, § 3, 9-15-2015; Ord. No. 1076, § 3, 7-5-2016; Ord. No. 1155, § 3, 2-7-2023) Created: 2025-02-21 16:15:16 [EST]
(Supp. No. 8)
BEAUMONT
-C A L I F O R N I A
Staff Report
TO: City Council
FROM: Gustavo J. Romo, Deputy City Manager
Jillian Fountain, Associate Planner
DATE June 3, 2025
SUBJECT: Second Reading of an Ordinance Amending Beaumont Municipal Code Chapter 17.11.110 Home Occupations (Case No. PLAN2025-0164) Description Consideration of proposed amendments to Beaumont Municipal Code Chapter 17.11 "General Development Standards", more specifically Chapter 17.02.110 "Home Occupations".
Background and Analysis:
At the December 3, 2024, City Council meeting, Mayor Fenn requested that an item be placed on a future agenda regarding the City's Home Occupation Ordinance. Currently, the ordinance allows residents to operate certain types of businesses from their homes with a Home Occupation Permit (HOP). A home occupation business is generally defined as a business allowed to be conducted within a residential dwelling unit, but only as an accessory or ancillary use to the primary residential use. The City has adopted specific standards for home occupations to ensure that businesses do not negatively affect the character of residential areas. These standards are provided as Conditions of Approval for each HOP that is approved within the City.
HOP regulations, as outlined in the City's zoning code 17.11.110 - Home Occupations, aim to balance business activities with residential uses and prevent nuisance impacts such as excessive traffic, noise, and safety hazards. However, in recent years, there have been citizen complaints regarding the strict interpretation and enforcement of these regulations, particularly with the rise of online businesses, remote work, and e - commerce activities.
On March 4, 2025, staff provided a report to the City Council regarding proposed Amendments for Chapter 17.11.110 — "Home Occupations". The discussion included a recommendation to approve the red lines proposed to remove or revise conditions to clarify the regulations and improve the overall effectiveness and flexibility of the ordinance in supporting both residential and business interests in the City of Beaumont.
As part of the ongoing efforts to ensure that the City of Beaumont's regulations remain current and effective, the Home Occupation Ordinance has been reviewed by staff in collaboration with legal counsel. This recommendation is to ensure that the ordinance is clear, aligns with best practices, and addresses current needs within the community.
Based on staff review, several proposed amendments have been identified to clarify language, improve enforceability, and enhance alignment with the City's broader goals for residential and business development.
The recommended revisions to Chapter 17.11.110 "Home Occupations" are as follows and can be found in the redlines attached to this staff report:
1. Removal of Condition 2
2. Material or equipment used in connection with such home -based businesses shall be limited to that normally found in a dwelling and recognized as being part of the normal uses and practices in the zone in which the use is a part of.
2. Revision of Condition 6
6. No more than one room of the dwelling shall be used for the home -based business.
Use of the garage for the home -based business may be permitted if such use does not obstruct required parking. No more than twenty percent of the residence shall be used for the home -based business, including any area for storage.
3. Removal of Conditions 8 and 9
8. The home -based business use shall not generate pedestrian or vehicular traffic beyond that normal/customary to the zone in which it is located.
9. The home -based business shall not involve the use of commercial vehicles for the delivery of materials to or from the premises.
4. Revision of Condition 10
10. Materials or supplies for the home -based business shall be stored indoors, within an accessory building or space, or may be stored outdoors, provided such materials or supplies are not visible to the public or from the public street. Materials or supplies may not be stored in any way that creates a public nuisance, as defined in Civil Code § 3480.
5. Revision of Condition 11
11. The home -based business shall not involve the display of signs or advertising devices on the premises except one unlighted sign, not more than two square feet in area, may be posted on temporary produce displays. This provision does not apply to the use of advertising on commercial vehicles, provided the business is in full compliance with Section 10.12 of the City Code, or any other applicable provision related to parking commercial vehicles, as may be amended from time to time
6. Revision of Condition 15
15. No accessory building or space outside of the principal building shall be used for the home -based business, except for the growing of produce or for the storage of materials
or supplies as provided herein. Storage or parking of vehicles associated with the home -based business must fully comply with the provisions of Section 10.12 of the City Code, or any other applicable provision related to parking commercial vehicles, as may be amended from time to time.
In addition to replacing the current language in Chapter 17.11.110 "Home Occupations" (Attachment C) with the proposed language from the City's legal counsel (Attachment D), the proposed comprehensive zoning code update came before the City Council for a workshop on March 13, 2025, with an expected final adoption in the summer of 2025.
Due to the concerns regarding enforceability and clarity, staff is recommending this change be incorporated prior to the final adoption of the comprehensive zoning code update.
PLANNING COMMISSION REVIEW
At the April 9, 2025, Planning Commission meeting, Commissioners were presented with the proposed revisions detailed in Attachment D of this staff report. The Commission provided comments and raised questions regarding the following sections.
The Commission stated that there was no need to return to the Planning Commission if the comments are addressed before the City Council:
Section 7: Storage of Materials or Supplies
• "Materials or supplies for the home -based business shall be stored indoors, within an accessory building or space, or may be stored outdoors, provided such materials or supplies are not visible to the public or from the public street.
Materials or supplies may not be stored in any way that creates a public nuisance, as defined in Civil Code § 3480."
• Commissioners expressed concern regarding the visibility of stored items from neighboring properties, not just from public streets. In response, language was added —at the direction of legal counsel —referencing Civil Code § 3480 to address potential public nuisances arising from outdoor storage.
Section 8: Signage and Advertising
• "The home -based business shall not involve the display of signs or advertising devices on the premises except one unlighted sign, not more than two square feet in area, may be posted on temporary produce displays. This provision does not apply to the use of advertising on commercial vehicles, provided the business is in full compliance with Section 10.12 of the City Code, or any other applicable provision related to parking commercial vehicles, as may be amended from time to time."
• Concerns were raised about commercial vehicles with billboard -style advertising being parked in residential driveways. In response, and under the guidance of
legal counsel, a reference to the relevant section of the Beaumont Municipal Code (Section 10.12 — Parking of Commercial Vehicles) was added to clarify what types of vehicles and signage would be permitted.
Section 13: Cottage Food Operations
• Commissioners questioned whether time restrictions could be imposed on customer visits related to Cottage Food and Microenterprise Home Kitchen Operations. After review, legal counsel clarified that Microenterprise Home Kitchen Operations are authorized by state law and cities cannot require them to obtain local home occupation permits. As a result, this provision was removed from the ordinance. However, any issues arising from these uses may still be addressed under the City's nuisance regulations.
On May 6, 2025, a public hearing was held and no public comments or questions were made. The City Council approved the recommended action to waive the first full reading and approve by title only.
CEQA:
The Project is exempt from the California Environmental Quality Act (CEQA) under section 15061(b)(3) of the CEQA Guidelines, which provides that CEQA only applies to projects that have the potential for causing a significant effect on the environment. The proposed ordinance does not relate to any physical project and will not result in any physical change to the environment and does not affect the land use or density limitations of the General Plan. Therefore, it can be seen with certainty that there is no possibility that this ordinance may have a significant adverse effect on the environment, and therefore, the adoption of this Ordinance is exempt from CEQA pursuant to Section 15061(b)(3) of the CEQA Guidelines. A Notice of Exemption (NOE) will be filed upon the Council's final action.
Consistency with Adopted Goals, Plans, and Programs:
General Plan Consistency
The proposed recommendation is in conformance with the General Plan and is consistent with the General Plan implementation in EDF21 Zoning Code, 3.8.5 "Update the City's Zoning Code to reflect modern business uses and needs, including allowing flexible or shared workspaces."
Strategic Plan
The proposed recommendation is also consistent with Strategic Plan Target 3 goals, revisiting the City's Municipal Codes and Zoning to ensure overall effectiveness of the ordinance.
Public Communications Received:
A 20 -day public notice had been placed in the Press Enterprise on March 20, 2025. At the time of report preparation, the Planning Department had not received any written or verbal comments from the public in favor of or in opposition to the project. Any comments received prior to the time of the scheduled City Council meeting were provided to the City Council at the time of the meeting. At the City Council meeting on April 15, 2025, this item was continued to the meeting on May 6, 2025. At that time, no written or verbal comments were received from the public either in support of or in opposition to the project.
City Council Authority:
The Beaumont Municipal Code Section 17.02.080.G states that upon receipt of a Planning Commission resolution recommendation for approval of a change of zone or zoning ordinance amendment, or denial of a zoning ordinance text amendment, the City Clerk shall set the matter for hearing before the City Council. At the hearing, the City Council shall review the Commission's recommendation and receive evidence as to how or why the proposed change of zone or zoning text amendment is consistent with the objectives of this Zoning Ordinance, the City of Beaumont General Plan, and development policies of the City. The City Council shall act to approve or deny the application by resolution.
Findings:
To approve a zoning text amendment, the Municipal Code Chapter 17.020.080 (I) requires that the City Council make the following findings:
1. That the proposed zoning ordinance text amendment is consistent with the goals, policies, and objectives of the General Plan.
The proposed recommendation is in conformance with the General Plan and is consistent with the General Plan implementation in EDF21 Zoning Code, 3.8.5 "Update the City's Zoning Code to reflect modern business uses and needs, including allowing flexible or shared workspaces."
2. That the proposed zoning ordinance text amendment will not adversely affect surrounding properties.
The proposed zoning ordinance text amendment will not adversely affect surroundings, as the changes are text in nature and review of plans will occur through the Planning plan check process.
3. That the proposed zoning ordinance text amendment promotes public health, safety, and general welfare and serves the goals and purposes of this zoning Ordinance.
The proposed zoning ordinance text amendment promotes public health, safety, and general welfare as it clarifies regulations and improves the overall effectiveness of the ordinance.
Fiscal Impact:
The cost to prepare this report was $250.00.
Recommended Action:
Waive the second full reading and adopt by title only, "An Ordinance of the City Council of the City of Beaumont, California, amending Chapter 17.11 `General Development Standards', Section 17.11.110 'Home Occupations', of the Beaumont Municipal Code", and direct staff to prepare a Notice of Exemption to record with the Riverside County Recorder; and
Adopt the Resolution and approve by title only, "A Resolution of the City Council of the City of Beamont Amending the Requirements in BMC Chapter 17.11, General Development Standards, Section 17.11.110, Home Occupations." Attachments:
A. Draft Resolution
B. Draft Ordinance
C. Existing Municipal Code Chapter 17.11.110 "Home Occupations" D. Redlined Municipal Code Chapter 17.11.110 "Home Occupations" Incorporated by Reference:
• City of Beaumont Zoning Ordinance
• Contents of City of Beaumont Planning Department Project File PLAN2025-0164
RESOLUTION NO. 2025-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BEAUMONT AMENDING THE REQUIREMENTS IN BMC CHAPTER 17.11, GENERAL DEVELOPMENT STANDARDS, SECTION 17.11.110, HOME OCCUPATIONS WHEREAS, Section 17.11.110 of the Beaumont Municipal Code (BMC) establishes requirements for home occupations, including uses permitted and conditions of approval for home -based businesses; and
WHEREAS, the City Council recognizes that requirements imposed on home occupations need to be revised to improve the overall effectiveness of the ordinance in supporting both residential and business interest in the City of Beaumont; and WHEREAS, the City Council desires to amend the requirements of BMC Section
17.11.110 to be clear, align with best practices and address current needs within the community; and
WHEREAS, the City Council finds that the proposed amendments to BMC Section
17.11.110 will enhance fairness and ensure appropriate regulation without imposing undue burdens to residents and businesses; and
WHEREAS, the City is currently undertaking a comprehensive update to the Zoning Code, which is anticipated to be completed and adopted in Summer 2025, and the amended BMC Section 17.11.110 will be incorporated into this update; and WHEREAS, the amendment is necessary to ensure consistency and fairness in the application of home occupation requirements pending adoption of the amended code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT AS FOLLOWS:
1. The Council finds that the above recitals are true and correct and incorporates them herein by this reference.
2. Inclusion in Zoning Code Update. Staff is directed to incorporate the amended BMC
17.11.110 into the comprehensive Zoning Code update for Council review and adoption.
3. Administrative Direction. The City Manager, or designee, is authorized to take all necessary actions to implement this resolution, including providing public notices to inform residents and businesses of these amendments.
4. Effective Date
This Resolution shall take effect immediately upon its adoption.
MOVED, PASSED AND ADOPTED this day of 2025.
1 Paw ladf15712
AYES:
NOES:
ABSTAIN:
ABSENT:
By:
Mike Lara, Mayor, City of
Beaumont
FP' adf'67I(2
ATTEST:
Nicole
Wheelwright
DEPUTY
CITY CLERK
By:
Raw 2:274 aff
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF BEAUMONT, CALIFORNIA,
AMENDING CHAPTER 17.11 "GENERAL DEVELOPMENT STANDARDS", SECTION
17.11.110 HOME OCCUPATIONS OF THE BEAUMONT MUNICIPAL CODE WHEREAS, the City Council desires to amend the Home Occupation sections of the Beaumont Municipal Code to revise Conditions of Approvals in order to clarify the regulations and improve the overall effectiveness of the ordinance in supporting both residential and business interest in the City of Beaumont; and
WHEREAS, duly noticed public hearing was conducted on this matter as required by law by the Planning Commission on April 9, 2025; and
WHEREAS, the Planning Commission recommends that the City Council approve the proposed amendments to the Municipal Code Chapters; and WHEREAS, following the Planning Commission's recommendation, the City Council has approved the amendment to Chapter 17.11 "General Development Standards", Section
17.11.110 "Home Occupations" revise Conditions of Approvals in order to clarify the regulations and improve the overall effectiveness of the ordinance in supporting both residential and business interest in the City of Beaumont; and
WHEREAS, duly noticed public hearing was conducted on this matter as required by law by the City Council on May 6, 2025; and
WHEREAS, the City Council of the City of Beaumont has reviewed the reasons for the recommendation of approval by the Planning Commission as described above;
THEREFORE, THE CITY COUNCIL OF THE CITY OF BEAUMONT DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1: The City Council hereby fmds that the amendment to Chapter 17.11 "General Development Standards", Section 17.11.110 "Home Occupations" revise Conditions of Approvals in order to clarify the regulations and improve the overall effectiveness of the ordinance in supporting both residential and business interest in the City of Beaumont SECTION 2: The amendment of Chapter 17.11 "General Development Standards", Section
17.11.110 "Home Occupations", attached hereto as Exhibit "A", is hereby approved.
SECTION 3: The City Council fmds that the actions contemplated by this Ordinance are exempt from the California Environmental Quality Act ("CEQA") pursuant to 15061(b)(3), CEQA review is not required because there is no possibility that this Ordinance may have a significant effect upon the environment and the proposed amendments constitute a minor alteration in a land use limitation under CEQA Guidelines Section 15305, and such a land use limitation is a permissible exercise of the City's zoning powers.
SECTION 4: This Ordinance shall take effect thirty (30) days after its final passage and within fifteen (15) days after its passage the City Clerk shall cause a summary to be published in a newspaper of general circulation, printed and published in the City of Beaumont, in a manner prescribed by law for publishing of ordinances of said City.
MOVED AND PASSED upon first reading this 6th day of May2025, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
MOVED, PASSED AND ADOPTED this
call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Attest:
Nicole Wheelwright, Deputy City Clerk
Approved as to form:
John O. Pinkney, City Attorney
, upon second reading by the following roll
Mike Lara, Mayor
3/31/25, 11:12 AM Beaumont, CA Code of Ordinances
17.11.110 - Home occupations.
The purpose of this Section is to provide for the conduct of home occupations/home-based businesses in residential zones or buildings in such a manner as to be compatible with, and not disruptive to, residential neighborhoods. The use shall be clearly incidental and secondary to the principal use of a residential dwelling as a dwelling.
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A. Uses Permitted. The following uses or similar uses shall be considered as home -based businesses provided that such uses comply with the criteria stated in this Section:
1. Professional office occupation whose principal product is information, management or design, including but not limited to accounting, architecture, artist/talent management and promotion, brokerage, business/financial management, computer programming and software development, credit/financial counseling, drafting and illustration, engineering, fashion design, interior decoration and design, legal services, marketing and advertising, property management, and writing and editing. The primary means of contact must be by phone, mail, or other electronic form of communication. Professional office activity does not include research requiring the use of hazardous materials and equipment.
Professional office activity does not include a medical office.
2. A secondary office for a business in which the principal office, staff and equipment are located elsewhere.
3. The home office of a salesman, wherein all sales are conducted by telephone or by correspondence and wherein there are no displays or related commodities on premises.
4. Any legal use customarily conducted entirely within a residential dwelling.
5. The home office of a service business where not more than one 2,000 -pound (one ton) or smaller vehicle used in conjunction with the home -based business is kept on the subject property.
6. Sales of produce (fruit or vegetables) grown on the subject property.
7. Cottage food operations, as defined in California Health and Safety Code Section 113758, shall be a permitted home -based business provided it complies with all applicable provisions of this Section and under the California Health and Safety Code, as it may be amended.
B. Conditions. Home -based businesses may be permitted pursuant to the provisions of this Section, subject to the following conditions.
1. Employment shall be limited to residents of the dwelling only.
2. Material or equipment used in connection with such home -based businesses shall be limited to that normally found in a dwelling and recognized as being part of the normal uses and practices in the zone in which the use is a part.
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3/31/25, 11:12 AM
Beaumont, CA Code of Ordinances
3. There shall be no direct sales of products or merchandise from the dwelling, except for produce (fruit or vegetables) grown on the subject property or otherwise as authorized by this Section.
4. Produce and sales may be permitted subject to sales being limited to three days per week.
No structure or stand of a permanent nature shall be erected on the subject property.
5. Customers or clientele shall not be permitted to visit/enter the dwelling in connection with the home -based business. However, incidental uses such as music lessons, tutoring, and the sale of produce may be permitted if the intensity of such use is approved by the Community Development Director.
6. No more than one room of the dwelling shall be used for the home -based business. Use of the garage for the home -based business may be permitted if such use does not obstruct required parking.
7. No alteration of any kind will be allowed to the principal building which changes its residential character. This includes, but is not limited to, the enlargement of public utility services or the installation of special equipment attached to walls, floor or ceilings.
8. The home -based business use shall not generate pedestrian or vehicular traffic beyond that normal/customary to the zone in which it is located.
9. The home -based business shall not involve the use of commercial vehicles for delivery of materials to or from the premises.
10. Materials or supplies shall not be stored indoors or outdoors for purposes other than those permitted in the zone.
11. The home -based business shall not involve the display of signs or advertising devices on the premises except one unlighted sign, not more than two square feet in area, may be posted on temporary produce displays
12. A valid business license from the City shall be obtained each year and shall be posted on any temporary produce displays.
13. The activities of the home -based business shall not be conducted in a manner that negatively impacts the residential area. Such determination of the City may include, but not be limited to, consideration of color of the building, construction, lighting, signs, sounds, noises and vibrations.
14. All operations of such home -based business shall be conducted so as to prevent the emanation of any dust, gas, smoke, noise, fumes, odors, vibrations, or electrical disturbances which are or may be detrimental to the welfare of the occupants of surrounding properties.
15.
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3/31/25, 11:12 AM Beaumont, CA Code of Ordinances
No accessory building or space outside of the principal building shall be used for the home -based business other than the growing of produce. No outdoor storage, including the storage or parking of vehicles associated with the home -based business, shall be permitted.
16. The following requirements shall also apply to cottage food occupations:
i. The permit applicant shall be the individual who conducts the cottage food operation from his or her private residential dwelling and is the owner of the cottage food operation. The permit shall not be transferable to another operator nor transferable to another site.
ii. The cottage food operation shall be registered or permitted as a "Class A" or "Class B" operation by the Riverside County Department of Environmental Health in accordance with Section 114365 of the California Health and Safety Code. Cottage food operations shall comply with all California Health and Safety Code requirements. iii. Any applicant for a permit under this Section shall provide to the City, as part of the home -based business application: (1) a copy of the operation's registration or permit to operate as a "Class A" or "Class B" operation, as required under Health and Safety Code Section 114365, and (2) a copy of the self -certification checklist submitted to and approved by the County.
iv. The permit shall be granted if the application is complete and the cottage food operation complies with the requirements set forth in this Section, and all other code sections regarding spacing and concentration, traffic control, parking, and noise control.
v. A permit issued under this Section may be revoked for any violation of this Section or of Section 114365 et seq. of the California Health and Safety Code. vi. The City may, for inspection purposes, access the permitted area of a private home where a cottage food operation is located if the City has, on the basis of a consumer complaint, reason to suspect that adulterated or otherwise unsafe food has been produced by the cottage food operation, or that the cottage food operation has violated this Section and/or California Health and Safety Code Section 114365 et seq. vii. Gross annual sales shall not exceed the amount specified in California Health and Safety Code Section 113758.
17. A home occupation shall be subject to any additional condition or requirement, which may be imposed by the Commission or Council.
C. Applications. Applications to have a home -based business shall be made to the Community Development Director, accompanied by the filing fee set forth in the fee schedule, and shall include such information and documentation as may be required to complete a Home Occupation Permit. The applicant shall be the operator of the home -based business and shall
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3/31/25, 11:12 AM Beaumont, CA Code of Ordinances
be a resident of the dwelling in which the home -based business is located. Information shall be provided to ensure that the proposed home -based business complies with the requirements of this Section. Additional information necessary to make the findings required for approval may be required by the City. The permit may include specific conditions and restrictions necessary to make the use compatible with a residential setting.
D. Exemptions. Activities exempt from the home -based business requirements include temporary sales stands with nominal sales such as children's lemonade stands and hostess parties, not more than three in any 12 -month period. No structure or stand of a permanent nature shall be erected onsite for these exempt sales.
(Ord. No. 1128, § 2(Exh. B), 12-1-2020)
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17.11.110 Home occupations.
The purpose of this Section is to provide for the conduct of home occupations/home-based businesses in residential zones or buildings in such a manner as to be compatible with, and not disruptive to, residential neighborhoods. The use shall be clearly incidental and secondary to the principal use of a residential dwelling as a dwelling.
A. Uses Permitted. The following uses or similar uses shall be considered as home -based businesses provided that such uses comply with the criteria stated in this Section:
1. Professional office occupation whose principal product is information, management or design, including but not limited to accounting, architecture, artist/talent management and promotion, brokerage, business/financial management, computer programming and software development, credit/financial counseling, drafting and illustration, engineering, fashion design, interior decoration and design, legal services, marketing and advertising, property management, and writing and editing. The primary means of contact must be by phone, mail, or other electronic form of communication. Professional office activity does not include research requiring the use of hazardous materials and equipment. Professional office activity does not include a medical office.
2. A secondary office for a business in which the principal office, staff and equipment are located elsewhere.
3. The home office of a salesman, wherein all sales are conducted by telephone or by correspondence and wherein there are no displays or related commodities on premises.
4. Any legal use customarily conducted entirely within a residential dwelling.
5. The home office of a service business where not more than one 2,000 -pound (one ton) or smaller vehicle used in conjunction with the home -based business is kept on the subject property.
6. Sales of produce (fruit or vegetables) grown on the subject property.
7. Cottage food operations, as defined in California Health and Safety Code Section 113758, shall be a permitted home -based business provided it complies with all applicable provisions of this Section, any applicable recuirements of the Riverside County Department of Environmental Health, and and unccr the California Health and Safety Code, as it may be amended.
B. Conditions. Home -based businesses may be permitted pursuant to the provisions of this Section, subject to the following conditions.
1. Employment shall be limited to residents of the dwelling only.
2. Materia or equipment uscc in connection with suci come iasec businesses sia ae teat norma Iy founc in a ewe ing anc recognizcc as acing part o tic norma uscs an in lc zone in wiici tie use is a Dart.
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practices
24. There shall be no direct sales of products or merchandise from the dwelling, except for produce (fruit or vegetables) grown on the subject property or otherwise as authorized by this Section.
34. Produce and sales may be permitted subject to sales being limited to three days per week. No structure or stand of a permanent nature shall be erected on the subject property.
45. Customers or clientele shall not be permitted to visit/enter the dwelling in connection with the home -based business. However, incidental uses such as music lessons, tutoring, and the sale of produce may be permitted if the intensity of such use is approved by the Community Development Director.
(Supp. No. 8, Update 3)
Created: 2024-11-13 08:19:30 [EST]
56. No more than one room of the dwelling shall be used for the home -based business. Use of the garage for the home -based business may be permitted if such use does not obstruct required parking. No more than twenty percent of the residence shall be used for the home -based business, including any area for storage.
67. No alteration of any kind will be allowed to the principal building which changes its residential character. This includes, but is not limited to, the enlargement of public utility services or the installation of special equipment attached to walls, floor or ceilings.
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Tie iomc basccbusiness sip not invo ve the use o commercia veiic es -or cc ivcry of matcria s to or :rom the premises.
Materials or supplies for the home -based business shall not be stored indoors, within- an accessory building or space, or may be stored outdoors, provided such materials or supplies are not visible to the public or from the public street. or outdoors or purposes other tian taose permittcc in tie zone. Materials or supplies may not be stored in any way that creates a public nuisance, as defined in Civil Code § 3480.
844. The home -based business shall not involve the display of signs or advertising devices on the premises except one unlighted sign, not more than two square feet in area, may be posted on temporary produce displays. This provision does not apply to the use of advertising on commercial vehicles, provided the business is in full compliance with Section 10.12 of the City Code, or any other applicable provision related to parking commercial vehicles, as may be amended from time to time W
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914. A valid business license from the City shall be obtained each year and shall be posted on any temporary produce displays.
103. The activities of the home -based business shall not be conducted in a manner that negatively impacts the residential area. Such determination of the City may include, but not be limited to, consideration of color of the building, construction, lighting, signs, sounds, noises and vibrations. 114. All operations of such home -based business shall be conducted so as to prevent the emanation of any dust, gas, smoke, noise, fumes, odors, vibrations, or electrical disturbances which are or may be detrimental to the welfare of the occupants of surrounding properties. 12§. No accessory building or space outside of the principal building shall be used for the home -based business, o -icr thanexcept for the growing of produce.- or for the storage of materials or supplies as provided herein. No outcoor storage, inc using tic Sstorage or parking of vehicles associated with the home -based business must fully comply with the provisions of Section 10.12 of the City Code, or any other applicable provision related to parking commercial vehicles, as may be amended from time to time., s13 be permitted.
136. The following requirements shall also apply to cottage food occupations:
i. The permit applicant shall be the individual who conducts the cottage food operation from his or her private residential dwelling and is the owner of the cottage food operation. The permit shall not be transferable to another operator nor transferable to another site. ii. The cottage food operation shall be registered or permitted as a "Class A" or "Class B" operation by the Riverside County Department of Environmental Health in accordance with Section 114365 of the California Health and Safety Code. Cottage food operations shall comply with all California Health and Safety Code requirements. (Supp. No. 8, Update 3)
Created: 2024-11-13 08:19:30 [EST]
iii. Any applicant for a permit under this Section shall provide to the City, as part of the home - based business application: (1) a copy of the operation's registration or permit to operate as a "Class A" or "Class B" operation, as required under Health and Safety Code Section 114365, and (2) a copy of the self -certification checklist submitted to and approved by the County.
iv. The permit shall be granted if the application is complete and the cottage food operation complies with the requirements set forth in this Section, and all other code sections regarding spacing and concentration, traffic control, parking, and noise control. v. A permit issued under this Section may be revoked for any violation of this Section or of Section 114365 et seq. of the California Health and Safety Code. vi. The City may, for inspection purposes, access the permitted area of a private home where a cottage food operation is located if the City has, on the basis of a consumer complaint, reason to suspect that adulterated or otherwise unsafe food has been produced by the cottage food operation, or that the cottage food operation has violated this Section and/or California Health and Safety Code Section 114365 et seq. vii. Gross annual sales shall not exceed the amount specified in California Health and Safety Code Section 113758.
147. A home occupation shall be subject to any additional condition or requirement, which may be imposed by the Commission or Counci Community Development Director.
C. Applications. Applications to have a home -based business shall be made to the Community Development Director, accompanied by the filing fee set forth in the fee schedule, and shall include such information and documentation as may be required to complete a Home Occupation Permit. The applicant shall be the operator of the home -based business and shall be a resident of the dwelling in which the home -based business is located. Information shall be provided to ensure that the proposed home -based business complies with the requirements of this Section. Additional information necessary to make the findings required for approval may be required by the City. The permit may include specific conditions and restrictions necessary to make the use compatible with a residential setting.
D. Exemptions. Activities exempt from the home -based business requirements include temporary sales stands with nominal sales such as children's lemonade stands and hostess parties, not more than three in any 12 -month period. No structure or stand of a permanent nature shall be erected onsite for these exempt sales.
E. No provision of this Section shall be interpreted to impose a mandatory duty on the City, or on any officer, official, agent, employee, board, council, or commission of the City, nor shall the issuance of any permit to operate a home -based business hereunder constitute a determination by the City that such business is otherwise authorized by or in compliance with any contractual property restrictions, including those of a Home Owners Association or other common interest development. (Ord. No. , Ord. No. 1128, § 2(Exh. B), 12-1-2020)
Created: 2024-11-13 08:19:30 [EST]
(Supp. No. 8, Update 3)
BEAUMONT
-C A L I F O R N I A
Staff Report
TO: City Council
FROM: Robert L. Vestal, Director of Public Works
DATE: June 3, 2025
SUBJECT: Notice of Completion for the Pennsylvania Avenue Widening Project Description Notice of Completion (NOC) for the Pennsylvania Avenue Widening Project (CIP 2017-009), located on Pennsylvania Avenue (Project).
Background and Analysis:
The Pennsylvania Avenue Widening Project scope of work consisted of the widening of Pennsylvania Avenue between First Street and Sixth Street from two lanes to four lanes. This included relocation of Edison power poles and other utilities, extension of storm drain culverts, installation of new signal lights, new sidewalks, new asphalt paving and striping, and new Edison services for the new signal lights. The project also included the installation of a new Union Pacific Railroad (UPRR) signal crossing with new surfacing, signal controls, and crossing arms. Permitting and coordination were needed with both Caltrans and UPRR due to work within both rights -of -way.
On November 1, 2022, the City Council awarded a Public Works Agreement (PWA) to All American Asphalt (Contractor) for $7,469,250 and a contingency of $747,000, for construction of CIP 2017-009 Pennsylvania Avenue Widening Project.
Six construction change orders were approved to complete the project, which were necessary due to various field conditions, including the addition of traffic signals at the intersection of First Street, which was not part of the original project scope. The total change order amount for the project was $482,205.81, resulting in a revised total contract amount of $7,951,455.81. The change orders were funded using the construction contingency that was approved with the construction contract. Final billing for the contract is expected to be $7,951,455.81, which includes the final retention payment owed to All American Asphalt. This retention payment will be paid 35 days after filing the Notice of Completion with the County of Riverside.
The Contractor completed the Project's scope of work satisfactorily per plans and specifications, and a Notice of Completion (NOC) document has been provided (Attachment A).
Fiscal Impact:
The cost to prepare this staff report is estimated to be $350.
CIP 2017-009 Pennsylvania Avenue Widening Project Funding Summary Estimated Project Cost= $11,392,600
CIP 2017-009 Pennsylvania Avenue Widening Project Budget Summary Project
Component
Budget
Encumbered
Paid to Date
Remaining
Budget
Project Management
I $22,538
$(22,537)
$(22,537)
Preliminary Services
$142,540 $(142,540) $(26,019)
Environmental
$164,026 $(163,708) $(163,708) $318
Design
$597,796 $(597,796) $(594,369)
Permits
$250,432 $(198,952) $(196,639) $51,480
Right -of -Way
Construction
$9,715,268 $(9,716,168) $(8,746,427) $(900)
Construction Management
$450,000 $(37,510) $(31,876) $412,490
Equipment
$50,000
$11,392,600
$(5,676)
$(10,884,887)
$(5,676) $44,324
Recommended Action:
Authorize the Mayor to execute a Notice of Completion for CIP 2017-009 Pennsylvania Avenue Widening Project.
Attachments:
A. Notice of Completion — CIP 2017-009 Pennsylvania Avenue Widening Project
When Recorded Return
Original To:
City of Beaumont
550 East 6th Street
Beaumont, CA 92223
NO RECORDING FEE REQUIRED
PER GOVERNMENT CODE SECTION 27383
NOTICE OF COMPLETION
NOTICE is hereby given that the CITY OF BEAUMONT, 550 East 6th Street, Beaumont, California, 92223, a municipal corporation, is owner in fee of an easement in the property hereinafter described. Said owner caused a work of improvement on the property hereinafter described and was COMPLETED before May 1, 2025, by All American Asphalt, contractor.
The property on which said work of improvement was completed in the City of Beaumont, County of Riverside, and State of California, occurring on Pennsylvania Avenue, in the City of Beaumont.
Pennsylvania Avenue Widening Project (CIP 2017-009).
Date
Mike Lara,
Mayor of the City of Beaumont, CA
VERIFICATION:
I the undersigned am the Mayor of the City of Beaumont, the declarant of the foregoing Notice of Completion. I have read the said Notice of Completion and know the contents thereof: The same is true of my knowledge. I declare under penalty of perjury that the foregoing is true and correct.
Date
Mike Lara,
Mayor of the City of Beaumont, CA
A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE
On before me, Notary Public, personally appeared
Mike Lara, Mayor of the city of Beaumont, California, who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
BY:
(SEAL) NOTARY