City of Beaumont Project Schedule
Vector USA Confidential
IID
Task Task Name
M ode
% C ompl ete Duration
}Start !Finish
Predecessors
M
I1st Qua
5 38
aro Alarm System Installation
Mr, Door Hardware Installation
In Access Control Installation
Ero Mount Installation
n Camera Installation
Camera Adjustments
�; Testing and Co mmissioning
o r„ Punch Walk
I.4 Waste Water Treatment Plant
n Horizontal Cabling Installation
n Copper Testing
I! Doo r Hardware Installation
Access Control Installation
�; Mount Installation
0%
0%
0%
10%
10%
'0%
10 %
10%
0%
0%
10 %
0%
'0 %
10%
ID%
10%
0%
0%
0%
'0%
10%
2 days
1 day
25 days
1 day
2 days
1 day
1 day
1 day
9 days
2 days
2 days
1 day
1 day
1 day
2 days
1 day
1 d ay
1 day
1 day
20 days
15 days
Tue 9/9/25 Wed 9/10/25 136
Tue 9/9/25 ITue 9/9/25
38SS
40 41
42S5
44 34
day
49SS
50 51
52FF
53 54
55 56
57 It
i
I�
�,
I"
1 F1
1-1
H
j_
FI
F
'LE=
riN
39 40
Wed 9/10/25 ',Tue 10/14/25 139
Wed 10/15/25 Wed 10/15/25
Thu 10/16/25 Fri 10/17/25
Thu 10/16/25 Thu 10/16/25
Fri 10/17/25 1Fri 10/17/25 143
Mon 10/20/25 :Mon 10/20/25
T ue 10/21/25 Fri 10/31/25
Tue 10/21/25 Wed 10/22/25
Wed 10/22/25 Thu 10/23/25 '47FS-1
Fri 10/24/25 ,Fri 10/24/25 148
Fri 10/24/25 Fri 10/24/25
Mon 10/27/25 Mon 10/27/25
Tue 10/28/25 Wed 10/29/25
Wed 10/29/25 'Wed 10/29/25
Thu 10/30/25 Thu 10/30/25
Fri 10/31/25 IFri 10/31/25
Mon 11/3/25 Mon 11/3/25
Tue 11/4/25 Wed 12/3/25
Thu 12/4/25 Wed 12/24/25
41 42
43 In
I
44 45
46 47
48 49
50 51
52 In Camera Installation
Mt Camera Adjustments
n Testing an d Commissioning
In Punch Walk
It; User Training
n Final Documentation
i3 Final Invoice
53 54
55 56
57 58
City of Beaumo nt Project Sche d
Task
Split
M ilestone
Summary
♦
II -I
Project Summary
ill start
-only C
only3
Tasks
Milestone
Deadline
Progress
4 51 Manua l Task
Duration only Finish
Manual Summary Rollup External
Manual Progress
Manual Summary r I External
City of Beaumont Proje ct Schedule
Vector USA Confidential
SeTRRIIcA
10. Cost proposal
City of Beaumont
RFP-Integrated Security Alarm System
DETAILED PRICING VRN-125987-007
Material Description Units Unit Price Material Labor Total
VERKADA CAMERAS
Outdoor Multisensor Camera, 8TB, 365 Days 27 7,883.97 212,867.19 9,882.00 222,749.19 CF83-E Outdoor Fisheye Camera, 512GB, 30 Days Max 24 944.48 22,667.52 8,784.00 31,451.52 Camera Viewsets 108 0 0.00 1,954.44 1,954.44
Sub -Total 235,534.71 20,620.44 256,155.15
VERKADA MOUNTS
Pendant Cap Mount
Arm Mount
Corner Mount
Angle Mount, 30 deg
Pole Mount, 2nd Generation
PoE++ (802.3bt) injector, GigE
Sub -Total
VERKADA ACCESS CONTROL
AC42 4 Door Controller
Verkada AC62 16 Door Controller
AD34 Multi -format Card Reader
Desfire EV3 Encrypted Cards
Verkada 4AH Backup Battery for AC41
Verkada 18AH Backup Battery for AC62
Sub -Total
DOOR HARDWARE
Electrified Rim Exit Devices
Armor Loop Cover
Double Door Strike
Universal Strike for cylindrical locks, mortise locks
Door Prep
GL Series Electric Gate Locks
Sub -Total
VERKADA ALARM HARDWARE
BK22 Touchscreen Alarm Keypad
BP52 32 -Zone Alarm Panel, North America Type B Plug
ACC-VBX-200WH LiFePO4 Backup Battery
8 -Zone Alarm Expander
Sub -Total
HORIZONTAL INSTALLATION
Plenum Composite Access Control Cable - Yellow
CAT6 4 Pair Plenum Blue Cable
23/4 PR SOL NS CAT6 OSP 1000' REEL - BLACK
CAT6 Insert Blue
1 Port Surface Mount Box White
3FT CAT6 Patch Cord Blue
CAT6 5FT Blue Patch Cord
25FT CAT6 Patch Cord Blue
24 Port High Density Unloaded Patch Panel
2 In J -Hook wl Multi Function Clip
27 36.23 978.21
27 51.98 1,403.46
15 104.48 1,567.20
10 78.23 782.30
1 109.73 109.73
27 78.23 2,112.21
549.00
549.00
305.00
203.33
61.00 823.50
1,527.21
1,952.46
1,872.20
985.63
170.73
2,935.71
6,953.11
2,490.83 9,443.94
5 944.48 4,722.40 1,830.00 6,552.40
11 2,781.98 30,601.78 4,026.00 34,627.78
47 183.23 8,611.81 11,468.00 20,079.81
3 419.48 1,258.44 0.00 1,258.44
5 67.73 338.65 152.50 491.15
11 366.98 4,036.78 447.33 4,484.11
49,569.86 17,923.83 67,493.69
11 1,198.98 13,188.78 4,026.00 17,214.78
11 39.33 432.63 1,006.50 1,439.13
11 42.12 463.32 2,684.00 3,147.32
36 431.28 15,526.08 8,784.00 24,310.08
54 0 0.00 3,294.00 3,294.00
7 652.47 4,567.29 3,416.00 7,983.29
34,178.10 23,210.50 57,388.60
12 209.48 2,513.76 1,464.00 3,977.76
12 471.98 5,663.76 2,928.00 8,591.76
24 104.48 2,507.52 732.00 3,239.52
1 183.23 183.23 183.00 366.23
10,868.27 5,307.00 16,175.27
10,000 1.02 10,200.00 10,166.67 20,366.67
11,500 0.53 6,095.00 10,054.83 16,149.83
1,000 0.41 410.00 1,118.33 1,528.33
132 6.78 894.96 2,147.20 3,042.16
66 2.28 150.48 2,013.00 2,163.48
66 5.6 369.60 671.00 1,040.60
66 5.99 395.34 671.00 1,066.34
16 30 480.00 227.73 707.73
10 44.22 442.20 305.00 747.20
250 6 1,500.00 4,066.67 5,566.67
Vector Resources, Inc. dba VectorUSA
California State License No. 654046
8647 Ninth Street, Rancho Cucamonga, CA 91730
(800) 929-4516
City of Beaumont
RFP-Integrated Security Alarm System
Material Description
3FT Stiffy Straight Rod With 45 Degree Support
TESTING & CERTIFICATION
Testing & Labeling - Copper
CONDUIT PATHWAY
3/4" EMT Conduit Kit
LIQUID TIGHT CONDUIT
3/4" Liquid Tight Flex
3/4" Liquid Tight Flex Connector
1 In One Hole EMT Strap
Two Gang Bell Box w/ 3/4" knockout
2 Gang Bell Box Blank Cover
3/4" KO Seals for Bell Boxes
RACEWAY
LD5
LD5 Surface Raceway International White
LD5 Entrance End
LD5 End Cap International White
LD5 Coupler Fitting White
LD5 Internal Corner Off White
LDPH5 Right Angle Fitting Off White
LD5 Off White Tee Fitting
Boxes
Single Gang 2 Piece Snap Together Box White
WIRELESS POINT TO POINT
Power & Pathway
Altelix 10x8x8 Fiberglass Weatherproof NEMA 4X
2" EMT Pole Mounts Custom
Point to Point Wireless
UniFi Building -to -Building Bridge
Ethernet Surge Protector, Gen2
VERKADA ALARM LICENSING
5 Year Alarm License
5 -Year Camera License, Capacity Increase
5 -Year Cloud Storage License - 30 Day, Capacity
5 -Year Door License, Capacity Increase
5 -Year Four -Camera Multisensor License, Capacity
PROFESSIONAL SERVICES
Alarm Configuration
Access Control Systems Testing
DETAILED PRICING VRN-125987-007
Sub -Total
Sub -Total
Sub-Tota I
Units Unit Price Material Labor Total
250 9.6 2,400.00 4,066.67 6,466.67
23,337.58 35,508.10 58,845.68
66 0 0.00 1,073.60 1,073.60
0.00 1,073.60 1,073.60
200 4.2 840.00 4,503.60 5,343.60
840.00
4,503.60 5,343.60
150 2.23 334.50 1,518.75 1,853.25
64 5.46 349.44 1,728.00 2,077.44
64 0.73 46.72 172.80 219.52
32 26.97 863.04 2,592.00 3,455.04
32 4.74 151.68 432.00 583.68
32 2.02 64.64 432.00 496.64
Sub -Total 1,810.02
6,875.55 8,685.57
40 17.1 684.00 1,728.00 2,412.00
4 1.79 7.16 54.00 61.16
20 1.31 26.20 108.00 134.20
20 1.32 26.40 108.00 134.40
10 2.01 20.10 54.00 74.10
10 1.89 18.90 54.00 72.90
10 2.03 20.30 54.00 74.30
8 7.37 58.96 216.00 274.96
Sub -Total 862.02 2,376.00 3,238.02
1 226.79 226.79 250.00 476.79
1 240 240.00 480.00 720.00
1 581.99 581.99 240.00 821.99
2 12.63 25.26 60.00 85.26
Sub -Total 1,074.04
Sub -Total
10 3,937.5 39,375.00
24 471.98 11,327.52
192 261.98 50,300.16
162 524.48 84,965.76
27 1,416.98 38,258.46
13 1
1,030.00 2,104.04
0.00 o.00
0.00 0.00
0.00 39,375.00
11,327.52
50,300.16
84,965.76
38,258.46
224,226.90 0.00 224,226.90
0 0.00 13,650.00 13,650.00
0 0.00 1,620.00 1,620.00
Vector Resources, Inc. dba VectorUSA
California State License No. 654046
8647 Ninth Street, Rancho Cucamonga, CA 91730
(800) 929-4516
City of Beaumont
RFP-Integrated Security Alarm System
I \ I C
Material Description
DETAILED PRICING VRN-125987-007
Units Unit Price Material Labor Total
Existing Alarm Panel Zone Matrix
Surveillance Configuration
Access Control Configuration
Wireless Configuration
CONSUMABLES & RENTAL COSTS
Project Setup and Teardown
Lift Rental
Consumables Materials & Labor
VECTOR SERVICES
Receiving and Inventory
Training
Project Engineering
Documentation
Mobilization
Project Oversight
Sub -Total
12 0 0.00 1,440.00 1,440.00
51 0 0.00 2,975.00 2,975.00
162 0 0.00 9,450.00 9,450.00
2 0 0.00 840.00 840.00
0.00 29,975.00 29,975.00
98 0 0.00 3,307.50 3,307.50
1 0 0.00 270.00 270.00
1 4,200 4,200.00 1,080.00 5,280.00
Sub -Total 4,200.00
4,657.50 8,857.50
51 0 0.00 386.75 386.75
1 0 0.00 1,400.00 1,400.00
82 0 0.00 4,783.33 4,783.33
1 0 0.00 3,040.00 3,040.00
1 0 0.00 1,822.50 1,822.50
1 0 0.00 27,481.75 27,481.75
Sub -Total 0.00 38,914.33 38,914.33
PROJECT SUB -TOTAL
SALES TAX
PROJECT TOTAL
593,454.61 194, 466.29
Vector Resources, Inc. dba VectorUSA
California State License No. 654046
8647 Ninth Street, Rancho Cucamonga, CA 91730
(800) 929-4516
787,920.90
28,615.15
816, 536.05
IECTORUSA
11. List of all current/outstanding
contracts
VECTORU$A
List of all Current/Outstanding Contracts
VectorUSA currently has a project backlog totaling $14,161,309.04. Given the number of active contracts —spanning into the hundreds, providing a complete list of status and completion dates at this time is not practical.
Furthermore, many of these contracts involve proprietary or confidential information.
However, if such details are deemed essential for evaluation purposes, we are prepared to provide the requested information upon award or under appropriate confidentiality agreements.
VectorUSA / 8647 9th Street /Rancho Cucamonga, CA 91730
YECipI1S1
12. Other Information
DocuSign Envelope ID: 4D1BBF98-384E-4EAC-B1B5-9EA6FF6142B6 4, Verkada
6/2/2025
VectorUSA
20917 Higgins Ct.
Torrance, CA 90501
Ref: VectorUSA as Verkada Authorized Reseller/ El Rancho Charter; Orange Unified School District To Whom It May Concern,
This letter is to serve as proof that VectorUSA is an Authorized Reseller for Verkada's hardware, software and services. Please feel free to contact me if any further information with respect to Verkada's products is needed. My contact information is provided below.
Sincerely,
DocuSigned by:
(Axil
thltAsliln,
DEDA27F84D8B497._
Caleb Augustin
Director of Channel
Verkada, Inc.
405 E. 4th Ave
San Mateo, CA 94401
caleb.augustin.1verkada.com
Verkada Inc. 405 E 4th Ave. San Mateo, CA 94401 (833) 837-5232 verkada.com
Bureau o€ Securi �YI stig.ative Services
EAC,IFORNFA QEPARThfENT F. . A
: .. AFFAIRSF A I R S
License No. ACO8157 ,
VECTOR RESOURCES INC DBA VECTORUSA
20917 HIGGINS CT.
TORRANCE, CA- 90501-1723
Issue Date: 09/18/2024
Valid Until: 09/30/2026
The above is licensed as a Corporation with the State ofCalifomia Bureau of Security and Investigative Services.
QualifiedManager - ANTONIO CERVANTES
CEO - DAVID ZUKERMAN
Secretary - JEFFREY ZUKERMAN
CFO - ROBERT MESSINGER
PLACE RENEWAL HERE
Valid Until: 09/3012026
Receipt NG. 7911
This Original License must be kept for the life of the license and posted in Public View.
Theabove named is a licensed Atarm Company Operator in the State of California, subject to the filing for renewal and the payment of thestatutory fee by the .expiration. date
The license is issued pursuant to, and continues in effect subject to compliance with, the provisions of Chapter 11.6 of Division 3 of the Business and Professions Code of the State of California, and the Rules and Regulations established thereunder, and the above named licensee is duly authorized under said Chapter.
Department of Consumer Affairs
Bureau of Security and Investigative Services
P.O. Box 989002 ..
West Sacramento, CA 95798-9002
(916) 322-400.0
- POST IN PUBLIC VIEW - - -
I231.CERT31L.053123
STATE OF CALIFORNIA
ontxactor torte itcene
d=M STATE OLICT CONTRACTORS
BOARD
-^M � ACTIVE LICENSE
...x.654046 CORD
:...w. VEC TOR RESO URCES INC DBA
VECTORUSA
ewre.i.cp C-7 C10 B O61/D 66
•
tea» 09/30/2026 www.cslb.ca . gov
Purs uant to Chapter 9 of Divisi on 3 of he Business and Professi ons Code and the Rules and Regulations of the Contractors State License Board, the Registrar of Contractors does hereby issue this license to:
James Miller
Board Chair
VECTOR RESOURCES INC
License Number 654046
to engage in the business or act in the capacity of a contract or in the foll owing classification(s):
C-7 - LOW VOLTAGE SYSTE MS
C10 - ELECTRICAL
B - G ENERAL BUILDING CONTRACTOR
O56 - TRENCHING (ONLY)
Witness my hand and seal this day,
December 7, 2012
Issued Se ptember 11, 1992
This license is the property of the Registrar of Co ntractors, is n ot transferrable, and shall be re turned to the Registrar upon demand when suspended, revoked, or invalidated
for any reaso n. It becomes void if not renewed.
oa th
Stephen P. Sands
Registrar of Contract ors
I lt• 24 MEV, 12-071 g g9 OSv D7 105450
AUtI Nk1:548239
VECTRES-01
SMITHKI
ACOREY CERTIFICATE OF LIABILITY INSURANCE
4. DATE (MM/DDIYYYY)
10/25/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER License # 0E67768
IOA Insurance Services
130 Vantis
Suite 250
Aliso Viejo, CA 92656
CONTACT Cheryl Perkovich
PHONE FAX
(Arc, No, Ext): (949) 297-5534 52029 (Arc No(949) 297-5960 anass. [email protected]
INSURERIS) AFFORDING COVERAGE NAIC #
INSURER A: National Fire Insurance Co of Hartford 20478
INSURED
Vector Resources, Inc.
20917 Higgins Court
Torrance, CA 90501
INSURER B: Continental Insurance Company 35289
INSURER C :
INSURER D :
INSURER E :
INSURER F :
COVERAGES
CERTIFICATE NUMBER:
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL
LTR TYPE OF INSURANCE INSD
SUBR
WVD
POLICY NUMBER
POLICY EFF
(MMJDDIYYYY:
POLICY EXP
iMM/DDiyYYYi
LIMITS
A
X
COMMERCIAL GENERAL LIABILITY
7015429266
11/1/2024
11/1/2025
EACH OCCURRENCE
$
1,000,000
CLAIMS -MADE
X OCCUR
pDAMAISES (Ea GETORE EDurrenceL
REM pNTcc
$
1,000,000
MED EXP (Any one person)
$
15,000
PERSONAL & ADV INJURY
$
1,000,000
GEN'L
AGGREGATE LIMIT APPLIES PER:
POLICY X JEOT X LOC
OTHER:
GENERAL AGGREGATE
$
2,000,000
PRODUCTS - COMP/OP AGG
$
2,000,000
$
B
AUTOMOBILE
LIABILITY
ANY AUTO
OWNED
AUTOS ONLY
AUTOS ONLY
SCHEDULED
AUTOS
NON -OWNED UT
7015429283
11/1/2024
11/1/2025
COMBINED SINGLE LIMIT
as acciden )
$
1,000,000
X
BODILY INJURY (Per Person)
5-
I
I
BODILY INJURY (Per accident)
$
�Perr accident) AMAGE
Pe
$
$
B
X
UMBRELLA LIAB
EXCESS LIAB
X OCCUR
7015429302
11/1/2024
11/1/2025
EACH OCCURRENCE
$
25,000,000
CLAIMS -MADE
AGGREGATE
$
25,000,000
DED X RETENTION $ 10,000
$
B
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER
FFICR MEn BE EXCLUDED?
(Mandatory
If yes, describe under
DESCRIPTION OF OPERATIONS
Y/ N
N IA
7015429316
11/112024
11/1/2025
X PER
STATUTE EER.
E.L. EACH ACCIDENT
$
1,000,000
E.L. DISEASE - EA EMPLOYE
5 1,000,000
below
E.L. DISEASE - POLICY LIMIT
$
1,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Proof of Coverage.
CERTIFICATE HOLDER
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE ,
FOR PROOF PURPOSES ONLY
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
BEAUMONT
-CALIFORNIA-
BEAUMONT
550 E. 6th Street
Phone (951) 572-3236
BeaumontCa.gov
City of Beaumont
Addendum #2
Request for Proposal:
INTEGRATED SECURITY ALARM SYSTEM
Please note that the plans for the POLICE DEPARMENT, CITY HALL AND WASTEWATER have now been uploaded onto planetbids.
Acknowledgement of Addendum #2 (To be included with proposal) 6/2/2025
Signature Date
Jeffrey Zukerman, Executive Vice President
Print Name
1/, ".. ;:\N\0:0•I••••.*
BEAUMONT
-CALIFORNIA-
BEAUMONT
550 E. 6th Street
Phone (951) 572-3236
BeaumontCa.gov
City of Beaumont
Addendum #2
Request for Proposal:
INTEGRATED SECURITY ALARM SYSTEM
Please note that the plans for the POLICE DEPARMENT, CITY HALL AND WASTEWATER have now been uploaded onto planetbids.
Acknowledgement of Addendum #2 (To be included with proposal) qd#1--
6/2/2025
Signature Date
Jeffrey Zukerman, Executive Vice President
Print Name
BEAUMONT
-CALIFORNIA-
BEAUMONT
550 E. 6th Street
Phone (951) 572-3236
BeaumontCa.gov
City of Beaumont
Addendum #3
Request for Proposal:
INTEGRATED SECURITY ALARM SYSTEM
Please note that additional plans for the have now been uploaded onto planetbids.
Acknowledgement of Addendum #3 (To be included with proposal) 6/2/2025
Signature Date
Jeffrey Zukerman, Executive Vice President
Print Name
BEAUMONT
-CALIFORNIA-
BEAUMONT
550 E. 6th Street
Phone (951) 572-3236
BeaumontCa.gov
City of Beaumont
Request for Proposal:
Integrated Security Alarm Systems
Please note that the RFP due date has now been extended to 6/02/25 3:00 pm. As mentioned in the RFP, we are requesting vendors to submit 1 color copy submitted on planetbids.
Acknowledgement of Addendum #4 (To be included with proposal) 6/2/2025
Signature Date
Jeffrey Zukerman, Executive Vice President
Print Name
BEAUMONT
-CALIFORNIA-
BEAUMONT
550 E. 6th Street
Phone (951) 572-3236
BeaumontCa.gov
City of Beaumont
Addendum #5
Request for Proposal:
INTEGRATED SECURITY ALARM SYSTEM
Please note that additional plans for the have now been uploaded onto planetbids.
Acknowledgement of Addendum #5 (To be included with proposal) 6/2/2025
Signature Date
Jeffrey Zukerman, Executive Vice President
Print Name
BEAUMONT
-CALIFORNIA-
BEAUMONT
550 E. 6th Street
Phone (951) 572-3236
BeaumontCa.gov
City of Beaumont
Addendum #6
Request for Proposal:
INTEGRATED SECURITY ALARM SYSTEM
Please note that additional documents have now been uploaded onto planetbids.
Acknowledgement of Addendum #6 (To be included with proposal) Signature
Jeffrey Zukerman, Executive Vice President
Print Name
6/2/2025
Date
BEAUMONT
550 E. 6th Street
BEAUMONT Phone (951) 572-3236
-C A L I F O R N I A- BeaumontCa.gov
City of Beaumont
Addendum #7
RFP: INTEGRATED ALARM SYSTEM FOR CITY PROPERTIES
Questions & Answers
1. Can you please provide the zone list for burglar, cameras and access control if available? > The zone alarm list has been uploaded
2. By moving to a higher encrypted access system, new cards will need to be provided, how many cards does the city need?
i 400 (estimated)
3. Are there any high value doors (IT Room) that require 2 factor authentication? I.E. present a card and a 4 digit pin?
➢ Not at this time
4. How long do you want the recording of the cameras to be stored?
5. For some of the gates, like police department, they have keypads that us the input/output on the gate motor to open. To make these apart of the access control, trenching may be required.
Is that something the City wants?
✓ \'l'c would prefer a wireless system if possible, to avoid trenching. Yet, if trenching is the only option, please bid with trenching.
6. Could you share what the budget is for this project? ➢ Unfortunately not at this time.
7. Can you confirm that the fire suppression system and monitoring of said system is to be removed from the SOW.
➢ Yes
8. If the fire suppression system and monitoring is not removed from the SOW can it be no bid? Yes
9. California Building Drawing — Can you confirm where the IT closets are within the building? First floor diagram, that is 9'2" x 8'4" .' second floor diagram labeled "Kitchen".
10. City Ha11 Campus Drawing — Which building is the California Building on this drawing? > The California building is at 514 California Ave and not at the City Hall Campus.
11. City Hall Campus Drawing — You show an "Animal Control" building but it's listed in the RFP under Police Department. Is there a floor plan for that building? ➢ Unfortunately no there is no floor plan that exist at this time. 1/28/2025
BEAUMONT
-CALIFORNIA-
BEAUMONT
550 E. 6th Street
Phone (951) 572-3236
BeaumontCa.gov
City of Beaumont
12. For your needs per location - Are all the needs listed under the primary site valid for the 3 sub sites? i.e. Police Department only has Physical Access Control. So the 3 sub sites, Police Dept Annex, Building B — PD and Animal Control Office will only require Physical Access Control.
➢ No, we will update with a document that will list out our needs per site.
13. During the walk it was stated that Fire safety was being removed from the scope f this project, please confirm.
➢ Correct, we are removing that portion from RFP.
14. During the walk it was stated that all existing access control card readers were to be replaced with new, please confirm.
We would like to replace all AC readers.
15. During the walk it was stated that all existing alarm contacts and sensors were operational and can be used, please confirm.
➢ If the contacts can be reused, we would prefer to keep the existing ones to cut costs.
If not, then they will need to be replaced.
16. There is not camera specifications provided for existing or new. Please provide a specification required for all new camera types, ie. Outdoor dome, indoor dome, 180. Multi - sensor, ect. This will ensure all vendors are providing the City what is desired. ➢ See uploaded document for specification.
17. During the walk there were conflicting counts given for both new access control doors and cameras. Please provide a count of new & existing cameras and access control, per building and site.
9 We will need a combination of multi-sensor(4 camera) for the external of the buildings and single sensors/ 360 degree for the interior of the buildings. We are working getting a count of cameras and the type of camera. 1080p or 2K no need for 4k.
18. For the cameras, please provide the type of camera required, by type and specification. ➢ We will need a combination of multi-sensor(4 camera) for the external of the buildings and single sensors/ 360 degree for the interior of the buildings. We are working getting a count of cameras and the type of camera. 1080p or 2K no need for 4k.
19. For new alarms, please provide the quantity of buildings, number of doors per building and quantity of sensors required.
➢ See uploaded document.
20. For alarms, please provide the zone list for your existing. ➢ See uploaded zone alarm list.
1/28/2025
BEAUMONT
-CALIFORNIA--
BEAUMONT
550 E. 6th Street
Phone (951) 572-3236
BeaumontCa.gov
City of Beaumont
21. Due to the due date for this RFP being a holiday and RFI responses expected back on May 22, this will leave vendors 1 day to turn around a response. Can the City please extend the due date 2 weeks?
➢ We have extended the response date.
22. For all new gate access control, please confirm that there is existing pathway from the closest building to the existing pedestal.
➢ Yes
23. Alarm — How are the current alarm contacts cabled to the alarm panel? Are they installed in a home run fashion (1 cable per contact)? Or are they daisy chained (multiple contacts connecting back to the panel through 1 main cable)?
➢ Every site is unique and different. From our knowledge, we believe each contact is set up with 1 cable per contact. We also know that each alarm panel is different in age as well.
24. Will the existing network switching infrastructure be available for the new cameras? a. If so, can you confirm there is enough existing port capacity for the new components? b.Can you confuxu there is enough PoE budget to support the new components? ➢ Yes, on both questions.
25. Do all locations requiring new AC and/or Surveillance have some type of internet access or access to the Beaumont City network?
D. Yes
27. Does each location receiving a new Alarm currently have a PSAP (public safety answering point) associated with the building's physical address?
Yes, currently our alarm service provider responds to alarms and reaches out to the PoC. We would like to continue the services like that.
28. Support & Maintenance — How frequently would you like to see maintenance efforts for the new installed equipment?
➢ Support should be continuous, and preventative maintenance should be performed annually.
29. Training and Documentation — What type of training would you like. On -site or remote? How many sessions would you like for your administrative team? How many sessions would you like for the user group
A minimum of 2 sessions per group.
30. Term - Unless otherwise agreed to by the parties or as may be required by law, any renewal shall be based on the same prices, terms and conditions as the initial term. a.
The installation company is unable to control manufacturer prices. Given current market volatility, will an opportunity to provide revised pricing if the manufacturer's MSRP has gone up in 5 years, be available?
➢ We understand that cost changes and support and maintenance costs will also change. We added this as a potential option, not as a hard requirement.
31. Is the submission of a bid bond, and/or payment and performance bonds, required for this project?
➢ No, it will not be required.
1/28/2025
BEAUMONT
550 E. 6th Street
BEAUMONT Phone (951) 572-3236
AI F o R N, BeaumontCa.gov
City of Beaumont
32. Camera Recording Mode - Does the City require continuous 24/7 recording, motion - based recording, or event -triggered recording for each camera? What would be the on - premises recording retention policy?
➢ The city would like to have motion and event recording only,
33. Network Infrastructure Clarification - Can the City provide a current network topology or switch list for each facility to assess PoE capacity and uplink bandwidth per IDF?" > The city bas ample room on our switches to accommodate all the cameras, new and old.
34. Cybersecurity Requirements - Are there specific cybersecurity compliance requirements (e.g., CJIS, NIST, SOC2) that the proposed solution must meet? ➢ No
35. Alarm Monitoring Service - Does the City plan to use a third -party monitoring center for alarms, or will they be monitored by the City (e.g., Police Dispatch)? ➢ We would prefer a 3 -party company handling burglary alarms. Please bid with 3' party.
36. Does every site have a generator for backup power that can be relied upon for this project?
> Most building have generators, but please bid with backup solution.
37. Are UPS batteries required to provide failover for the switches in this project? > No, the city switches are already on UPS.
38. What is the city's failover time requirement for this project? ➢ Please elaborate on the question?
39. Per the RFP, "Cameras should be suitable for both indoor and outdoor installation." Does this mean indoor cameras should be used indoors, and outdoor cameras should be used outdoors? Or should outdoor cameras be used for all installation locations? ▪ Indoor cameras will be used for indoor and outdoor cameras will be used for outdoors.
40. Sensor Types and Specifications - Please provide a list of existing alarm sensor types per site (e.g., door contacts, motion sensors, glass break sensors, duress buttons, etc.). Are any new sensor types expected to be added per site?
> Please review the uploaded zone list document.
41. Sensor Condition and Reuse - Can the City confirm that all existing alarm sensors are functional and tested, and specify if any are known to require replacement or upgrade? ➢ If the sensors are compatible with your solution, we would like to reuse. If not, then we need to replace them.
42. Wiring and Infrastructure - Are all existing alarm sensors hardwired back to a central alarm panel, or are there any wireless or hybrid deployments in place? ➢ They are all wired at this time.
43. Motion Sensor Requirements - Are new motion detectors required in any buildings or areas where currently not installed? If so, please indicate expected coverage areas. 1/28/2025
BEAUMONT
550 E. 6th Street
BEAUMONT Phone (951) 572-3236
—Ca iFORNi — BeaumontCa.gov
City of Beaumont
➢ No, please refer to the zone alarm list for areas.
44. Under 7.L. it is requesting a list of all current/outstanding contracts. Could you clarify what contracts this is referring to?
45. As per our job walk on 5/13, we would like to request the fmal counts of all devices for all the buildings to have a consistent count for all bidders. ➢ Please reference the badge camera alarm count document, plus add 23 cameras for the Chatney Recreation Center.
46. As per the job walk, please confirm that the fire suppression, indicated in the bid documents, and fire alarm system will not be included in the scope of work for this project.
➢ Confirmed
47. Will there be an interview of the bidders?
➢ No
48. Is this a 5 year term contract or a lump sum install contract? ➢ 5 -year contract
49. Could you please confirm whether the camera quantities listed represent only the new cameras being requested at each location? Also, will existing camera counts be added to the same spreadsheet later?
➢ The spreadsheet list the total amount of cameras including new and old. Except for the Chatney Recreation Center. Please add additional 23 cameras for the recreation center.
50. Lastly, will zone lists for the existing alarm systems be included in the final RFP documentation?
• The zone list has been uploaded.
51. What is the required video storage retention period for each location? • 9 month retention policy.
52. Should we assume the same storage duration across all sites, or will requirements vary by location?
➢ Across all locations.
53. Approximately how many access control/badge users are expected across the sites?
➢ Approx. 300
54. Will detailed zone lists be provided for all locations currently equipped with intrusion alarm systems?
▪ The zone list has been uploaded for your review.
1/28/2025
BEAUMONT
-CALIFORNIA-
BEAUMONT
550 E. 6th Street
Phone (951) 572-3236
BeaumontCa.gov
City of Beaumont
55. Will the existing intrusion devices and HID readers at the Chatigny Recreation Center remain in place, or should we plan for all components of both systems to be replaced?
➢ If your solution can utilize our current HID readers we would like to keep them, but if not, then replace the readers.
56. Can a formal list be provided detailing the existing camera counts and their specific locations for each site, along with a separate list of the new cameras to be added for verification purposes?
➢ We have a spreadsheet with the total of cameras needed. Though, we need to add an additional 23 cameras that is not on the spreadsheet for the Chatigny Recreation Center.
57. No camera details were provided for the Chatigny Rec Center during the job walk, and the information for the other sites was difficult to interpret due to the hand -drawn equipment site maps that were provided.
23 cameras are needed for the Chatigny Recreation Center.
Acknowledgement of Addendum #7 (To be included with proposal) 6/2/2025
Signature Date
Jeffrey Zukerman, Executive Vice President
Print Name
1/28/2025
BEAUMONT
-CALIFORNIA-
Staff Report
TO: City Council
FROM: Gus Romo, Deputy City Manager
Darron Usher, Principal Management Analyst
DATE: November 18, 2025
SUBJECT: Discussion of Proposed Changes to the Travel Expense and Reimbursement Policy
Description: Proposed Changes to the Travel Expense and Reimbursement Policy is being brought forward at the request of City Council.
Background and Analysis:
The Travel Expense and Reimbursement Policy establishes guidelines for authorizing, participating in, and reimbursing travel -related expenses incurred by elected officials, appointed officials, commissioners, employees, and volunteers while conducting official City business.
The City Council adopted a comprehensive policy update on April 2, 2024, following review by the Financial and Audit Committee and City staff. Minor language updates were made in January 2025 to clarify reimbursement procedures and committee travel provisions.
In response to Council direction and ongoing administrative review, staff has completed a reorganization and modernization of the policy to ensure alignment with current City practices, legislative requirements, and internal consistency. The proposed revisions provide additional clarity on authorization procedures, travel eligibility, and departmental coordination.
Several proposed changes were made to the proposed updated policy, highlighting key areas of the document. Attachment A is the current Travel Expense and Reimbursement Policy while Attachment B is the proposed updated. Below is a list of the changes proposed for the updated policy.
Proposed Changes
Scope
When multiple Council Members attend the same event, coordination shall occur to ensure balanced representation, avoid duplication of attendance, and maintain compliance with the Ralph M. Brown Act, including the limitation that no more than two Council Members may meet or deliberate on City business outside a properly noticed public meeting. This is especially important for "lobbying" events such as trips to the State or National capital or ICSC where developers are present. This is distinguished from "educational" events such as League of California Cities and National League of Cities conferences.
Section A — Required Forms
• Subsection 1: Forms must now be submitted at least two weeks before scheduled travel for destinations within California and at least one month before out-of-state travel.
• Subsection 3: Updates the point of contact for assistance with completing travel forms to the Human Resources Department.
Section B — Authorized Expenses
• Adds clarification on ground transportation (including taxis and rideshares) and expands allowable minor incidentals consistent with IRS definitions. • Adds the following statutory language to ensure compliance with State law:
"In accordance with Government Code Section 53232.2(f), all expenses that do not fall within this reimbursement policy must be approved by the City Council in a public meeting before the expense is incurred, except as provided in Government Code Section 53232.2(d)."
• References the Finance Department's Policies and Procedures Manual for additional guidance on authorized expenses.
Section C — Unauthorized Expenses
• Adds language specifying that personal losses incurred while on City business are not reimbursable.
Section D — Lodging and Meals
• Adds a clear distance and timing standard for overnight lodging eligibility:
"Only conferences located more than 40 miles from the City qualify for overnight lodging. Additionally, if a conference includes an evening event extending past 5:00 p.m., lodging shall be considered."
• Adds an exemption allowing overnight accommodations for board or committee members when extended participation before or after meetings is required, subject to City Manager approval.
Section E — Transportation
• Subsection 1 (General Rules): Clarifies that employees may use paid time off (PTO) to extend a trip, provided prior approval is obtained and all employment conditions and MOUs are satisfied.
• Subsection 3 (City and Personal Vehicles): Adds language allowing non -City travelers to ride in a City vehicle under limited circumstances —when travel exceeds 75 miles and alternative transportation is impractical —with prior approval and personal insurance coverage by the driver.
Fiscal Impact:
The estimated cost of preparing this staff report is $400.
Recommended Action:
Review the proposed policy and recommend any modifications and/or approve the updated Travel Expense and Reimbursement Policy.
Attachments:
A. Current Adopted Travel Policy
B. Proposed Draft and Updated Policy
City of Beaumont
Travel Expense and Reimbursement
Policy
BEAUMONT
-CALIFORNIA-
Adopted:
April 2, 2024
Rev. 01.28.2025
Table of Contents
PURPOSE 3
SCOPE 3
DEFINITIONS 4
PROCEDURES FOR TRAVEL REIMBURSEMENTS 4
A. Travel Forms 4
1. Travel Authorization and Expense report forms 4
B. Authorized Expenses 5
C. Unauthorized Expenses 6
D. Family Member/Guest Travel 6
E. Transportation 6
1. General Rules 6
2. Air Travel 7
3. Automobile 8
4. Travel Advance 9
F. Lodging for Travel 9
1. Use of Sponsor Group Rate Where Available 9
2. Allowable Alternatives When Sponsor Group Rate Not Available 9 G. Meals Expenses 10
H. Final Accounting 11
I. Audit of Reimbursement 11
J. Reports to the City Council 11
K. No Show and Late Cancellation Fees 11
L. Compliance with Laws 11
M. Policy Violations 12
N. Discretion 12
Addendum A: Procedures for COB Form #15-02 13
21 Rev. 01.28.2025
PURPOSE
The purpose of this policy is to clearly delineate and establish guidelines for the expenditure of public funds for authorizing attendance, travel, and reimbursement of expenses for all Elected Officials and Appointed Officials, commissioners, City employees and volunteers when traveling on official City business.
The City hereby expressly acknowledges funds are to be expended for legitimate public purposes only. All funds received by the City are considered public funds and therefore it is the City's responsibility to wisely administer limited public resources and to expend them only when there is a substantial benefit to the City and its residents. Accordingly, it is the intent of the City of Beaumont to ensure business travel expenses are in the best interest of the public and an appropriate use of taxpayer funds.
This policy supersedes all other previous travel policies.
SCOPE
It is periodically necessary for Elected Officials and Appointed Officials, commissioners, City employees and volunteers to attend business related meetings, conferences, educational seminars and professional development trainings sessions. In participating in travel outside of the workplace, travel costs can vary considerably as there are various modes of transportation, various options for lodging and relative price fluctuations among different geographic locations. This policy is designed to control costs associated with necessary travel and establish procedures for uniformity and fair payment of expenses while traveling on City business.
This policy shall apply when the City of Beaumont Elected Officials or Appointed Officials, commissioners, employees, and volunteers are representing the City of Beaumont in their official capacity on approved City business. This policy conforms to the requirements of California Government Code sections 53232 through 53232.4.
Rev. 01.28.2025
DEFINITIONS
For purposes of this policy, the following definitions shall apply:
A. "Appointed Official" means any official appointed by the City Council of the City of Beaumont to serve on any entity or body duly created by the City Council.
B. "City" means the City of Beaumont.
C. "Elected Official" means each member of the City Council, the Mayor, the City Clerk, and the City Treasurer.
D. "Commuter Travel" means travel to any conference, meeting, educational seminar, event, or activity that occurs within a 50 -mile radius of the City of Beaumont and does not include an overnight stay.
E. "Resident Travel" means travel to any conference, meeting, educational seminar, event or activity that occurs beyond a 40 -mile radius of the City of Beaumont and includes a minimum of one night away from the Traveler's primary residence.
F. "Traveler" for the purposes of this policy shall mean an Elected or Appointed official, commissioners, city employees, and volunteers who is attending a meeting, conference, seminar, event or activity as an approved representative of the City of Beaumont.
G. "Coach" means lowest airfare of the airline, i.e. economy, at the time of booking.
H. "GSA" means U.S. Government Services Administration
PROCEDURES FOR TRAVEL REIMBURSEMENTS
A. Travel Forms
1. City of Beaumont Travel Authorization and Expense report form (COB Form #15-02). (See Addendum A: Procedures for COB Form #15-02).
Beaumont Police employees shall use BPD Form 07-04. City of Beaumont Travel Authorization Form- PD
All Elected and Appointed officials, commissioners, City employees and volunteers shall complete a Travel Authorization and Expense Report form (No. 15-02) or BPD Form 07-04 prior to travel arrangements being made. This form shall be used to receive travel authorization and to claim reimbursement for authorized travel expenses. The form is designed to do the following:
1. Estimate Cost of Travel
2. Acquire initial approval for the proposed travel; unless travel fall under "B"
3. Identify proper accounting and budget information to account for the travel.
4. Report the actual, allowable, and documented costs of travel. 4I
Rev. 01.28.2025
All expenses for the trip must be shown on the Travel Authorization Form. Reimbursement shall generally be limited to incidental fees associated with said pre -approved travel including, but not limited to, conference or meeting fees, mileage at current IRS rate, toll charges, parking fees, airline ticket fees (economy, or Coach fares), one piece of checked baggage, rental car/tax/rideshare - uber/lyft, shuttle fees, hotel costs based on current IRS rates, per diem based on GSA rates, and incidental expenses as noted above.
At the discretion of the Finance Director or Administrative Services Director. Cal -Cards may be used to pre -pay for authorized travel expenses such as:
1) Lodging - hotel at GSA or conference rate
2) Conference and training registration fees
3) Airline fees at Coach -economy rate, including ONE checked luggage.
The traveler shall not use city Cal -Cards for personal expenses, even if the intent is to reimburse the City later. Charging personal expenses on City purchase cards is a misuse of City funds and a severe breach of the City's Ethics policy. Doing so may result in disciplinary action, up to and including termination.
B. Authorized Expenses
All travel not covered by the agency and outside of regular meetings of an appointed position (e.g. RCTC and WRCOG) shall not require reaffirmation by the City Council presuming an elected official appointment to a regional committee is a city approved agency and of best interest to the city and its residents. Public funds will not be used for any expense that does not clearly benefit the City of Beaumont.
Expenses incurred by traveler in connection with the following activities or events constitute authorized and reimbursable expenses, provided that the following requirements of this policy are also met:
1. Communicating or meeting with representatives of Regional, State or Federal agencies and entities on policy positions expressly adopted by the City Council;
2. Participating in Regional, State and Federal organizations whose activities directly affect and enhance the City's interests (e.g., League of California Cities);
3. Attending City -sponsored or endorsed events as directed by the City Council; 51 Rev. 01.28.2025
4. Meeting to implement a strategy approved by the City Council for attracting or retaining businesses already established in the City.
C. Unauthorized Expenses
The following expenditures incurred by Traveler in the course and scope of their official duties shall not be reimbursed:
1. Any personal portion of a trip; including travel to consultant funded events.
2. Costs associated with any political or charitable event;
3. Expenses associated with entertainment, including but not limited to, theater events, movies (including in -room viewing), sporting events, and personal recreation, such as golfing, spa treatments, and fitness workouts at a gym, optional tours, banquets or other activities not related towards professional development offered through the conference, but as an additional cost to registration are solely at the discretion of the employee and considered personal expense;
4. Personal automobile expenses such as repairs, insurance, traffic citations and;
5. Any personal losses incurred while on City business.
6. Uber rides to and from non -sponsored breakfast/lunch/dinner locations.
D. Family Members or Guest Travel
The City shall not pay for the travel expenses of family members or guests. If family members or guests accompany an individual on City -paid travel, arrangements must be made for separate billing of family members by the employee/Elected Official.
E. Transportation
1. General Rules
a. To conserve City resources and keep expenses within community standards for all Elected and Appointed officials, commissioners, employees and volunteers, expenditures shall adhere to the guidelines set forth in this policy. If expenses are incurred that exceed these guidelines, the cost reimbursed by the city shall be limited to the expenses that fall within the guidelines.
6 Rev. 01.28.2025
b. All travel on city business shall be planned to provide for the most economical mode and class of transportation reasonably available, using the most direct and time -efficient route. Reasonable travel modes include airline, city or personal vehicle, commuter trains, shuttles, or rideshare/taxis.
c. Traveler shall travel using government and group rates where available. d. Except as provided below, travel expenses shall be reimbursed only for those days spent on City business. Accordingly, allowable expenses generally are those incurred for the days on which conference/event activities are scheduled. Extending trips for personal travel may be authorized at the Traveler's expense including, but not limited to, increased transportation costs, if applicable.
e. Only if circumstances prevent reasonable hours of travel, expenses may be reimbursed for resident travel days not to exceed one day before and one day after the event. Reasonable hours are defined as between 5:00 a.m. and 11:00 p.m. Reimbursement for more than one day of travel to or from the destination must be approved in advance by the approving authority.
2. Air Travel
*Approval from City Manager is required for out-of-state travel only a. Whenever possible, travel arrangements should be made in advance to take advantage of discount plans. All air travel bookings shall be coordinated by the office of City Manager and or designee. b. The City will only reimburse Coach or equivalent air fare. Priority boarding shall be allowed so that Travelers can sit together. c. The City will reimburse the regular cost of one "checked bag" if charged by the airline and the Traveler is staying more than one night at their destination. This expense is to be reported on the travel form under incidentals.
d. Any changes in flight status will require approval before the changes to the flight, wherein the city incurs additional costs due to the change. e. Appointed Officials and Elected Officials, and City employees are not authorized to utilize any flight reward credits (ie. Delta sky miles, United 7 Rev. 01.28.2025
Mileage plus, American airlines AAdvantage etc.) awarded from official travel for personal use.
3. Automobile
a. City Vehicle
A city vehicle should always be used first, and shall be used for all business travel whenever possible and shall only be used for official city related business.
(1) If more than one person is going to a conference/training, the same mode of transportation should be used.
(2) Take home city vehicles may only be driven by authorized city employees or elected officials and shall not be used to transport non - city employees, except when authorized to conduct city business. a. Persons not employed by the city may be carried as passengers only when their transportation has a direct connection with City business.
b. Use of Personal Vehicle
In accordance with the automobile policy found in the personnel handbook (14.12) a personal vehicle can be used when the Traveler receives a vehicle allowance, or the Traveler has opted out of utilizing a City vehicle, or one is not readily available to the Traveler. Prior approval of a personal vehicle is required. If the Traveler is approved to use a personal vehicle, reimbursement for use of personal vehicle will be made at the current rate set by the Internal Revenue Service (IRS) for actual business mileage traveled.
A traveler seeking approval of a personal vehicle must provide proof of valid car insurance before being approved to do so.
In instances where more than one employee is attending the same event, employees may choose to travel together, in which case, mileage reimbursement will be for one vehicle only.
Reimbursement of private mileage for business use shall begin from the moment the traveler leaves their home to begin business -related travel. 8 Rev. 01.28.2025
a. Rental Vehicles
Rental vehicles should only be used at the final destination of the trip.
Example: training/conference held out of state and rideshare to and from airport is not available. When rental vehicles are required and used, the least expensive vehicle practical will be used. The Traveler will inform the approving authority of the rental vehicle in advance to ensure the most economical and reasonable vehicle is being used.
4. Travel Advance
The only payment that will be made to employees in advance will be for IRS per diem, bridge toll, and mileage. A per diem check shall be issued no earlier than 30 days prior to travel at GSA rate with no receipts required after.
F. Lodging for Travel
* Only conferences outside of 40miles qualifies for overnight stay/lodging.
Additionally, if a conference has an evening event past 5:OOpm lodging shall be considered.
Exemption: In certain circumstance with City Manager approval, if the Traveler(s) is/are a board/voting member or part of a planning committee wherein staying overnight is advantageous to the wellbeing of the Traveler(s) because their responsibilities extend before and after the meetings.
1. Use of Sponsor Group Rate Where Available
Resident Traveler shall be reimbursed for the reasonable cost of single occupancy accommodation. The lodging expenses must not exceed the maximum group rate published by the conference or activity sponsor, if lodging at the group rate is available at the time of booking.
2. Allowable Alternatives When Sponsor Group Rate Not Available a. Comparable Lodging at Government and Group Rate.
If lodging at the published group rate offered by the sponsor is not available at the time of booking, the Traveler shall be reimbursed for the costs of lodging comparable in location and quality. Comparable lodging must be reserved at the government or group rate offered by the provider of lodging. To obtain a list of hotels offering government rates in various areas, refer to the State of California's travel website ( http://www.catravelsmart.co� lodguideframes.htm).
91 Rev. 01.28.2025
b. Internal Revenue Service Rates.
If government or group rates are not available from the provider at a given time or area, lodging rates that do not exceed the IRS per diem rate for a given area are presumed reasonable and hence, reimbursable.
Current rates can be found at www.gsa.gov/perdiem .
G. Meals Expenses
1. Meal allowance will be based on IRS publication 1542, as may be amended from time to time, which includes tax and gratuity. Only meals falling within the travel time will be reimbursed.
For calculation of meal and incidental (M&EI) expenses allowance, the following percentages apply to the established General Services Administration (GSA) IRS/City rate, www.gsa.gov/ , depending on the City traveled.
Breakfast 20%
Lunch 30%
Dinner 45%
Incidentals 5%
Gratuity 18%
2. The City will not reimburse for the purchase of alcoholic beverages.
3. Meals included in registration costs or hotel fees cannot be claimed for reimbursement.
4. No room service charges allowed.
Rev. 01.28.2025
H. Final Accounting
Accounting for meetings, training and travel activity should be done as soon as the event concludes but no later than thirty (30) business days after returning to the City. Receipts and documentation are required where per diem reimbursement is not permitted. Receipts shall indicate the following:
a. The amount of the expenditure
b. The date and place of the expenditure.
c. The business purpose of the expenditure.
I. Audit of Reimbursement
All expenses are subject to verification and policy compliance.
J. Re
worts to the City Council
When requested, Traveler shall provide a brief report to Council on meetings and conferences they have attended at City expense. If multiple Travelers attended the same event, they may make a joint report. Travelers should confer with the City Attorney regarding legal issues that may arise under the Brown Act when they prepare and present joint reports.
K. No Show and Late Cancellation Fees
In situations where an approved Traveler does not attend a conference, seminar or general business meeting and costs are incurred for that event (e.g. conference fees, prepaid hotel charges, airline charges etc.) Traveler shall make every effort to ensure any all fees prepaid by the City are refunded to the City.
The approved Traveler shall seek refunds for costs such as hotel cancellation and airline charges. A written explanation addressing the reason(s) Traveler was unable to attend shall be attached to the Travel Authorization and Expense report form documenting the expenses incurred and shall be subject to City Manager approval prior to any reimbursement.
L. Compliance with Laws
Traveler should be aware that some expenditures may be subject to reporting under the Political Reform Act and other laws. In addition, all agency expenditures are public records and may be subject to disclosure under the Public Records Act.
1:
Rev. 01.28.2025
M. Policy Violations
Violations of this policy, including falsifying expense reports, may result in any or all of the following: (1) loss of reimbursement privileges; (2) a demand for restitution to the City; (3) reporting the expenses to state and federal tax authorities as income to the Traveler; (4) civil penalties of up to $1,000.00 per day and three times the value of the resources used; and (5) criminal prosecution for misuse of public resources. Government Code, Section 53232.4.
N. Discretion
This policy does not claim to have addressed all contingencies and conditions. Any necessary and reasonable expense that may be from time to time justified due to circumstances or opportunities benefiting the City of Beaumont will be honored upon authorization by the approving authority, the Mayor for City Council and the City Manager for all city employees. Those expenses will be reimbursed to the employee with adequate documentation and justification. 1:
Rev. 01.28.2025
Addendum A: Procedures for Completing form COB Form #15-02 The Finance Director and Administrative Services Director designated this form as the appropriate travel reporting form to report travel expenses and reimbursements. Prior to travel, the Travel Authorization and Expense Report Form must be completed, signed by the traveler and by the approving authority, and submitted to the Finance department along with the relevant information and substantiation of anticipated expenses.
Substantiation of expenses shall include:
A. Conference or event registration form, outlining fees B. Estimate of mileage calculator
C. Airline pre -confirmation print-out
D. Anticipated Lodging Costs
E. Meal Costs
F. Car Rental Fees
G. Estimate of Other/Misc expenses
On return from travel, the Travel Authorization and Expense Report Form shall be completed, signed by the traveler and approving authority, and submitted to the Finance department within 30 business days of the travelers return from travel status. The travel authorization and expense report form must be submitted with all relevant information (ie. receipts).
• Loss Documentation and Receipts
If supporting documentation or receipts cannot be located, the traveler shall address a memorandum to the Finance Director and Administrative Services Director providing a full explanation for losing the receipt, including an explanation of receipt information such as place of business, amount, date, description of item etc.
City of Beaumont
Travel Expense and Reimbursement
Policy
-CALIFORNIABEAUMONT k%
'44
Adopted: b
Rev.
Table of Contents
PURPOSE 3
SCOPE 3
DEFINITIONS 4
PROCEDURES FOR REIMBURSEMENTS FOR TRAVEL 5
A. Required Forms 5
1. Travel Authorization and Expense Report Form 5
2. Purpose of the Form 5
3. Approvals 5
B. Authorized Expenses 6
C. Unauthorized Expenses 7
D. Lodging and Meals 7
E. Transportation 7
F. Reporting and Reimbursement 9
G. Compliance and Audit 9
H. Discretionary Exceptions 9
PURPOSE
The purpose of this policy is to establish clear, consistent, and transparent guidelines for the authorization, participation, and reimbursement of travel and related expenses incurred by Elected Officials, Appointed Officials, commissioners, City employees, and volunteers while representing the City of Beaumont in an official capacity.
This policy further provides specific guidance for City Council participation in professional conferences, legislative advocacy meetings, and external business development events such as the League of California Cities (Cal Cities) conferences, the Innovating Commerce Serving Communities (ICSC)(formerly known as the International Council of Shopping Centers), and other similar gatherings that advance the City's adopted goals and strategic priorities.
Attendance at such events shall be for the purpose of promoting the City's interests, building relationships with policymakers, stakeholders, and potential economic partners, and enhancing the collective knowledge and effectiveness of City leadership. This includes meetings with State and Federal elected representatives, legislative staff, or agency officials to advocate for policies, programs, or funding opportunities that support the City's strategic objectives and community priorities.
The City Council and City staff are expected to exercise prudent judgment in authorizing and incurring travel expenses, ensuring that all expenditures of public funds serve a legitimate public purpose, provide a demonstrable benefit to the City and its residents, and uphold fiscal accountability, transparency, and compliance with applicable laws, including, but not limited to, Government Code Sections 53232 through 53232.4.
Participation by members of the City Council in conferences or external events shall be coordinated to maximize City representation, avoid duplication of effort, and ensure alignment with City Council -adopted legislative platforms or business development strategies. Council Members attending such events shall provide brief reports to the City Council summarizing key takeaways and potential opportunities resulting from the event.
Council Members participating in conferences, meetings, or events shall at all times adhere to the requirements of the Ralph M. Brown Act and avoid potential violations by ensuring that no more than two Council Members meet, discuss, or deliberate City business together at any given time while representing the City at such events.
This policy supersedes all other previous versions of the City's travel and reimbursement policies.
SCOPE
This policy applies to all Elected Officials, Appointed Officials, Commissioners, City employees, and volunteers representing the City of Beaumont in an official capacity while
traveling on City business.
It governs all City -authorized travel related to professional development, legislative advocacy, and economic or business development activities, including, but not limited to:
• Participation in professional and legislative events such as the League of California Cities, and meetings with State and Federal elected representatives or agency officials. • Attendance at economic development conferences such as ICSC or similar events that support the City's adopted goals.
• Participation in training, workshops, or interagency collaboration meetings relevant to City operations or governance.
All travel shall be pre -approved by the appropriate authority (the City Manager for employees and appointed officials; Mayor or City Council for Councilmembers) and must clearly serve an authorized public purpose.
When multiple Councilmembers attend the same event, coordination shall occur to ensure balanced representation, avoid duplication of attendance, and maintain compliance with the Ralph M. Brown Act, including the limitation that no more than two Council Members may meet or deliberate on City business outside a properly noticed public meeting. This is especially important for "lobbying" events such as trips to the State or National capital or ICSC where developers are present. This is distinguished from "educational" events such as League of California Cities and National League of Cities conferences.
The policy conforms to the requirements of California Government Code Sections 53232 through 53232.4 and reflects the City's commitment to fiscal responsibility, transparency, and accountability in the use of public funds,
DEFINITIONS
For purposes of this policy, the following definitions shall apply:
A. "Appointed Official" means any individual appointed by the City Council of the City of Beaumont to serve on any board, committee, or other body duly created or authorized by the City Council.
B. "City" means the City of Beaumont.
C. "Elected Official" means each member of the City Council, including the Mayor, the City Clerk, and City Treasurer.
D. "Traveler" means any Elected or Appointed Official, commissioner, City employee, or volunteer who is attending a meeting, conference, seminar, event, or other activity as an approved representative of the City of Beaumont.
E. "Commuter Travel" means within a 40 -mile radius of the City of Beaumont and does not include an overnight stay.
F. "Resident Travel" means travel beyond a 40 -mile radius of the City of Beaumont that includes at least one overnight stay away from the 'T'raveler's primary residence.
G. "Coach" means lowest available airfare class offered by an airline (commonly referred to as economy class) at the time of booking.
H. "GSA" refers to the U.S. Government Services Administration, which establishes federal per diem rates used by the City to determine reasonable travel reimbursement amounts for lodging, meals, and incidental expenses.
I. "Official City Business" means participation in an activity, event, or meeting that serves a legitimate public purpose, directly benefits the City of Beaumont, or aligns with City Council -adopted goals or programs, including legislative or business development efforts.
PROCEDURES FOR REIMBURSEMENTS FOR TRAVEL
The following procedures establish the required steps for requesting, authorizing, documenting, and reimbursing travel expenses incurred while on official City business.
A. Required Forms
1. Travel Authorization and Expense Report Form
All Travelers shall complete and submit a Travel Authorization and Expense Report Form (COB Form #15-02) prior to making any travel arrangements. Beaumont Police Department employees shall use BPD Form 07-04. Forms shall be submitted at least two weeks before scheduled travel for destinations within California and at least one month before scheduled travel for out-of-state destinations.
2. Purpose of the Form
The form shall be used to:
• Estimate and request approval for anticipated travel costs; • Obtain appropriate pre -authorization from the approved authority; • Identify the proper budget account to be charged; and • Report actual, allowable, and documented travel expenses following completion of travel.
3. Approvals
• Employees and Appointed Officials: approval by the Department Director and City Manager
• Council Members: approval by the Mayor or City Council as appropriate
• Out-of-state travel for employees requires City Manager approval in advance.
Please contact Human Resources if assistance is needed to complete the Travel Authorization and Expense Report Form.
B. Authorized Expenses
Authorized expenses include reasonable costs directly related to approved travel that clearly benefits the City.
Examples include:
• Conference registration fees;
• Airfare (coach/economy), one checked bag, and associated taxes or fees; • Lodging at the government, conference, or GSA rate;
• Ground transportation (rental car, taxi, shuttle, rideshare, parking, tolls); • Meals and incidental expenses at the current GSA per diem rate; • Mileage at the current IRS reimbursement rate when using a personal vehicle; and
• Other minor, incidental costs incurred in the normal course of travel as defined by the IRS and incurred in connection with activities authorized by this policy.
Council and Committee Representation
Travel associated with participation in meetings or events of regional or intergovernmental agencies (e.g., RCTC, WRCOG, or similar organizations) does not require separate City Council reaffirmation when an Elected Official has been formally appointed by the City Council to serve on that body. Such travel is presumed to be in the best interest of the City and constitutes official City business.
In accordance with Government Code Section 53232.2(f) all expenses that do not fall within this reimbursement policy must be approved by the City Council in a public meeting before the expense is incurred, except as provided in Government Code Section 53232.2(d).
All expenditures under this policy must clearly demonstrate a direct benefit to the City of Beaumont and its residents. Public funds shall not be used for any expense that does not serve a legitimate public purpose.
Use of City issued CalCards is permitted for prepayment of authorized travel expenses such as airfare, lodging, and conference registration. CalCards shall not be used for personal purchases under any circumstances. Misuse of a City CalCard is considered a violation of the City's Ethics Policy and may result in disciplinary action, up to and
including termination. Please reference the City's Procurement Card Program Policy located in the Finance Department Policies and Procedures Manual.
C. Unauthorized Expenses
The following expenses are not eligible for reimbursement:
• Personal travel costs, including family member or guest expenses; • Entertainment, recreation, or optional event activities not related to City business (e.g., movies, theater, golf, gym use, optional tours); • Alcoholic beverages;
• Room service, in -room entertainment, or mini -bar expenses; • Traffic fines, personal vehicle repairs, or insurance costs; • Travel or expenses for personal convenience not related to official City business;
• Political or charitable contributions.
• Travel expenses of family members or guests of the employee. If family members or guests accompany the Traveler on City -paid travel, arrangements must be made by the Traveler for separate billing of the family member or guest.
• Personal losses incurred while on City business.
D. Lodging and Meals
1. Lodging Eligibility
• Only conferences outside of 40 miles qualifies for overnight stay/lodging. Additionally, if a conference has an evening event past 5:OOpm lodging shall be considered.
• Exemption: In certain circumstances with City Manager approval, if the Traveler(s) is/are a board/voting member or part of a planning committee wherein staying overnight is advantageous to the wellbeing of the Traveler(s) because their responsibilities extend before and after the meetings.
• The maximum reimbursable rate shall not exceed the published conference rate, government rate, or GSA per diem rate, whichever is lowest and available at the time of booking.
• Travelers should make reservations early to secure discounted rates.
2. Meal Reimbursement
• Meals are reimbursed at the current GSA per diem rate, inclusive of tax and gratuity.
• Per diem allowances cover all food and incidental costs. • No reimbursement is provided for meals already included in conference registration or hotel rates.
• Alcoholic beverages and room service are not reimbursable.
E. Transportation
1. General Rules
• Travelers must use the most economical mode of transportation
available, taking the most direct and time -efficient route. • Carpooling is encouraged when multiple City representatives attend the same event.
• All travel arrangements should be made as far in advance as practical to minimize costs.
• Travel days are not to exceed one day before and one day after the event. In certain situations, paid time off (PTO) may be used to extend a trip with prior approval from the appropriate authority, subject to PTO availability and all other employment conditions and MOUs
2. Air Travel
• Airfare must be purchased at the lowest available economy rate. • The City will reimburse one checked bag for trips involving overnight stays.
• Any itinerary changes resulting in added cost require prior approval from the City Manager.
• Priority boarding shall be allowed so that Travelers can sit together.
3. City and Personal Vehicles
• City vehicles should be used whenever available.
• City vehicles may only be driven by an authorized City Traveler and shall not be used to transport non -City Travelers, except when authorized to conduct City business. Non -City travelers not authorized to conduct City business maybe permitted, with prior approval from the appropriate authority, to be a passenger within a City Vehicle when the destination exceeds 75 miles and other forms of transportation are not reasonable (e.g., plane, train, bus, etc.), and the driver shall use personal vehicle insurance to cover the City Vehicle.
• Use of personal vehicles must be pre -approved and requires proof of current insurance.
• Reimbursement shall be based on the IRS mileage rate for business miles actually driven and shall begin from the moment the Traveler leaves their home to begin business -related travel. • If two or more employees attend the same event, mileage reimbursement will be provided for one vehicle only.
• In accordance with the automobile policy found in the Adopted Personnel Handbook, a personal vehicle can be used when the Traveler receives a vehicle allowance.
4. Rental Vehicles
• Rental vehicles are allowed only when other transportation options are unavailable or impractical.
• The least expensive, reasonable vehicle shall be selected. • Travelers must decline optional insurance coverage when City or
personal insurance already provides coverage.
F. Reporting and Reimbursement
1. Submission Requirements
• A completed Travel Expense Report must be submitted within 30 business days after returning from travel.
• Receipts must be attached for all expenses not covered by per diem allowances.
• The report must include:
o Date and purpose of travel.
o Description and business justification for each expense. o Copies of receipts, itineraries, and registration
confirmations.
2. Refunds and Adjustments
• If prepaid travel (e.g., conference, hotel, airfare) is canceled, the Traveler shall make all reasonable efforts to obtain refunds for the City.
• Any personal reimbursements owed to the City must be repaid within 30 days of notice.
3. Council Reporting
• When requested, Travelers shall provide a brief report to the City Council summarizing the conference, meeting, or event attended at City expense.
• If multiple Council Members attend the same event, a joint report is encouraged to avoid duplication.
G. Compliance and Audit
All reimbursements are subject to audit and verification for compliance with this policy. Violations, including falsifying expense reports or misuse of City funds, may result in:
• Denial of reimbursement;
• Demand for repayment;
• Reporting to the IRS or other authorities; or
• Disciplinary action, up to and including termination, consistent with Government Code Section 53232.4.
• All City expenditures related to travel are public records and subject to disclosure under the Public Records Act.
H. Discretionary Exceptions
The Mayor (for Council travel) and City Manager (for all other travels) may authorize reasonable exceptions to these procedures when doing so provides a clear, documented benefit to the City. Such exceptions must be justified in writing and filed with the approved travel documentation.
GOVERNMENTAL FUNDS
Beginning Fund Balance
(Unaudited)
FY 2026 Budgeted October FYTD 2026 Actual
Revenues Activity Receipts
FY 2026 Budgeted October
Expenditures Activity
FYTD 2026 Actual
Disbursements
T/D Ending Fund
Balance
100 GENERAL FUND 46,272,779.42 72,401,809.00 1,745,962.64 4,280,267.07 6% 72,915,162.00 6,424,333.18 18,388,151.92 25 % 32,164,894 .57 120 SELF INSURANCE 6,304,943.05 56,048 .83 0% - - 56,048 .83 0% 6,304,943 .05 200 GAS TAX 552,573.44 1,637,250 .00 163,543.94 464,229.82 28% 1,957,692.00 - 0% 1,016,803.26 201 SB1 3 ,610,172.54 1,506,411.00 171,130.13 11 % 2,954,682.00 0% 3,781,302.67 202 M EASURE A 2,727,646.00 935,000.00 24,336 .64 3% 1,803,000 .00 - (9,981 .00) -1% 2,761,963.64 205 AOMD 241,098.79 139,300.00 - 22,306,31 16 % 217,050 .00 - - 0% 263,405.10 210 PEG 45,748 .27 22,366.00 381.66 2% 16,600.00 - 2,816.18 0% 43,313.75 215 CDBG/GRANTS 511,577.64 210,606.00 22,674 .40 11 % 130,000.00 11,867.91 12,489 .54 10% 521,762.50 220 COPS 445,519 .33 105,289.00 101,536.61 113,385 .77 108% 379,185.00 24,516.29 82,872 .92 22 % 476,032.18 225 ASSET SEIZURES (STATE) 110,625.85 7,007 .00 1,127.98 0% 20,746.00 20,675.95 20,675.95 0% 91,077.88 230 ASSET SEIZURES (FEDERAL) 125,825.03 3,544.00 1,105.35 0% - 0% 126,930 .38 240 OTHER FUNDS 600,473.71 203,411 .00 37,060.15 101,179.32 50 % 222,047.00 5,000.00 11,726.27 5% 689,926.76 250 CFD-ADMIN 464,323.61 1,463,055.00 400.00 5,203.94 0% 1,476,105.00 16,833.20 68,587.40 5% 400,940.15 255 CFD-MAINTSVCS 2,045,797.24 5,234,270 .00 - 18,186.50 0% 7,034,783.00 - 0% 2,063,983.74 260 CFD-PUBLIC SAFETY 824,456.44 2,084,679.00 - 7,329.17 0% 1,984,288.00 0% 831,785 .61 500 GENERAL CAPITAL PROJECTS 66,928,377.55 117,278,496.00 1,073,277.81 1% 163,480,516.00 1,871,997 .27 2,728,771.37 2% 65,272,883 .99 510 CFD CAPITAL PROJECTS 5,270,302.41 334,885.00 46,851 .33 0% 6,564,991 .00 0% 5,317,153 .74 550 DIF 8,284. 81 - 73 .65 0% - 0% 8,358.46
552 BASIC SERVICES DIF 1,391,653.70 168,760.00 12,808.22 8% 0% 1 ,404,461 .92 554 GENERAL PLAN DIF 287,611.18 19,421.00 - 2,591.83 13% 0% 290,203.01 555 RECREATIONAL FACILITIES DIF 3,364,523.99 424,899.00 - 31,276.47 7% 900,000 .00 - 0% 3,395,800.46 556 TRAFFIC IMPACT DIF 1,188,485. 50 39, 396.00 - 10,690.99 27 % 1 ,159,832.00 0% 1,199,176.49 557 PARKLAND DIF 29,295.51 830,106.00 1,592,28 0% -
558 RA ILROAD CROSSING DIF 2,477,294.80 359,124,00 22,682,74 6% 500,000.00 0% 2,499,977.54 559 POLICE FACILITIES DIF 2,139,399. 35 371,376.00 - 19,677.75 5% 515,348.00 - 0% 2,159,077.10 560 FIRE STATION DIF 1,782,629.41 215,317.00 16,460.36 8% 0% 1,799,089.77 561 TRANSPORTATION DIF 297,221.74 2,717.87 0% 2,100,000.00 - 0% 299,939 .61 562 ROAD AND BRIDGE DIF 13,314,459,67 1,618,891.00 - 121,270.39 7% 11,074,343.00 0% 13,435,730.06 563 STORM DRAIN 3,728. 25 233,846.0D - 85.71 0% - 0% 3,813.96 565 TRAILS DEVELOPMENT DIF 1,864.14 34.09 0% - 0% 1,898 .23 566 EMERGENCY PREPAREDNESS DIF 1,331,574. 82 43,927.00 11,860. 06 27% - - 0% 1,343,434.88 567 COMMUNITY PARK DIF 418,501. 47 387,091.00 4,579. 04 1% 1,056,944.00 - 0% 423,080 .51 568 REGIONAL PARK DIF 1,869,001.92 57,083.00 16,614.83 0% 1,734,374.00 - 0% 1,885,616 .75 569 NEIGHBORHOOD PARK DIF 4,653,384. 54 448,732.00 42,418. 59 9% 1,349,000 .00 0% 4,695,803.13 570 PASS THROUGH DIF 3,706,508.67 6,704,968.00 0% 0% 3,706,508.67 850 Beaumont Financing Authority 32,803,314.06 3,077,995.00 16,732.55 1% 3,077,995.00 4,027,846.01 0% 28,792,200.60 855 Beaumont Public Improvement Autho rit 34,271,528.32 3,125,623, 00 34,451,482. 07 1102% 3,125,623.00 - 34,451,141.41 0% 34,271,868 .98 TOTALS 171,641,155. 12 221,693, 933. 00 2, 048,503.34 41, 194,671.52 19% 287,750,306.00 8,375,223.80 59,841,146.80 21 % 156,974,564 .85
PROPRIETARY/ENTERPRISE FUNDS
FY 2026
Beginning Fund Estimated
Balance (Unaudited) Revenues
840 840 -Community Facilities Distric (211,013,465.65)
860 860 -Evidence (11,003.38)
TOTALS
22,203,976.00
(211,024,469.03) 22,203,976.00
Oct ober FYTD 2026 Actual
Activity Revenues
FY 2026
Budgeted
Expendit ures
38,046,653.80 171% 21,134,808.00
301.57
38,046,955 .37 171 % 21,134,808.00
October
Activity
FYTD 2026
Actual
Expenditures
T/D Ending Fund
Balance
7,949,527.91 0% (180,916,339.76)
(10,701.81)
7,949,527.91 38% (180,927,041.57)
Begin ning Fund
Balance
(Unaudited)
PROPRIETARY/ENTERPRISE FUNDS
FY 2026
Estimated
R evenues
October FYTD 2026 Actual
Activity Revenues
FY 2026
Budgeted
Expenditures
Octob er
Activity
FYTD 2026
Actual % T/D Ending Fund
Ex-lenditures Balance
564 RECYCLED WATER DIF 4,892,457.43 307,876.00 - 44,000.61 14% 2,309,758.00 0% 4,936,458.04 600 INTERNAL SERVICE FUND 10,651,217 .87 2,442,685.00 - 62,715.59 3% 3,063,102.00 123,563 .48 250,549 .61 8% 10,463,383.85 700 WASTEWATER 7,598,498.00 16,245,917.00 112,538.82 2,968,762 .59 18% 16,245,917.00 564,093.68 1,843,892.38 11% 8,723,368.21 705 WASTEWATER DIF 11,051,203.39 2,613,280.00 - 103,740.12 4% 9,008,454.00 28,078 .52 0% 11,126,864.99 710 WASTEWATER CAPITAL PRO 104,756,654 .37 19,804,425 .00 - (4,043 .77) 0% 22,778,545 .00 810,845 .51 1,039,410.41 5% 103,713,200.19 750 TRANSIT (649,470.37) 3,626,365.00 72,056.54 837,662 .22 23 % 3,626,365 .00 324,317 .79 1,105,695.14 30% (917,503.29) 755 Transit GASB 68 Fund 412,305.31 - 0% 0% 412,305.31
760 TRANSIT CAPITAL PROJECTS 9,531,651.74 15,242,299.00 0% 15,242,301 .00 619 .74 0% 9,531,032 .00 TOTALS 148,244,517.74 60,282,847.00 184,595 .36 4,012,837.36 7% 72,274,442.00 1,822,820 .46 4,268,245 .80 6% 147,989,109 .30
OCTOBER 2025
0°7' 4Rk
BEAUMONT CITY MANAGER'S MONTHLY REPORT
-CALIFORNIA-
Report to the City Council & Community
CITY MANAGER'S WELCOME
I am pleased to present the City Manager's monthly report highlighting the City of Beaumont's key activities and accomplishments for the month of October. Our departments have remained focused on delivering exceptional services to our community while advancing the City Council's strategic priorities.
Highlights from September include:
• Infrastructure & Capital Projects: Progress continued on several major streets, including the completion of 2"d Street, the installation of new stop signs, and progress toward starting the Sports Park Renovations.
• Community Development and Business Growth: Major milestones have been reached, such as the developments at Oak Valley Village and the upcoming grand opening of the Pass Area BizHub, each reflecting the city's continued growth and economic vitality.
• Parks, Recreation & Events: We hosted many special events, including our annual.
Monster Mash and Trunk -or -Treat.
• Organizational Excellence: Staff continued to pursue efficiency initiatives and grant opportunities to maximize resources while maintaining the City's strong fiscal position.
As always, I would like to recognize and thank our dedicated staff for their tireless efforts and unwavering commitment to excellence. Their efforts ensure that Beaumont remains a vibrant and welcoming community.
Sincerely,
Elizabeth Gibbs
TABLE OF CONTENTS
City Clerk
Communications
Community Development
Building & Safety
Code Enforcement
Fire Prevention Services
Planning
Customer Service
Economic Development
Finance
Fire Department
Human Resources/Risk
Information Technology
Parks & Recreation
Police
Public Works
Transit
Wastewater
CITY OF BEAUMONT
550 East 6`h Street, Beaumont, CA 92223
(951) 769-8520
BEAUM0NTCA.G0V
4 6
9 14
15 18
19 20
22 23
25 27
31 35
#ACITYELEVATED
OOO
0 CITY CLERK
Transparency and Accessibility
The City Clerk's Office continues to support transparent and accessible government operations. Key activities included:
• Preparing and posting agendas and packets for City Council. and Commission meetings, ensuring compliance with the Brown Act.
• Processing public records requests and providing timely responses to residents and stakeholders.
Key Updates & Ongoing Initiatives
Off -Site Records
Storage (FY 26/27):
Official
c al Vote Center
for Special Election
Conduct an evaluation and selection of off -site
storage facilities to enhance operational
efficiency and ensure the long-term preservation
of archived materials, building on the site tour
conducted in July 2025.
City Hall has been selected as a Ballot Drop off
Location and 11 -day Vote Center.
PAGE 4 I OCTOBER 2025 - MONTHLY CM REPORT
CITY CLERK
Statistics
PUBLIC RECORDS REQUESTS
Number of PRR Received:
Number of PRR Responded:
Number of Pending PRR:
41 34
7 PUBLIC MEETINGS
Oct 2
Oct 8
Oct 8
Oct 14
Oct21 MEI
Oct 27
Oct 27
City Council Closed and Regular Session
Economic Development Committee
Planning Commission
rpm
Youth Council
City Council Closed and Regular Session
Parks and Recreation Committee
Financial and Audit Committee
PAGE 5 I OCTOBER 2025 - MONTHLY CM REPORT
•
�!
COMMUNICATION
SSS
Coffee with the Mayor
On October 15, we hosted Coffee with the Mayor at
Four Seasons and discussed important city projects
and updates.
Senior Tours
On October 16, we hosted another guided Senior
Tours at the Beaumont Civic Center. After an exciting
game of city trivia, participants were given Beaumont
merchandise to take home.
Staff Recognition
During the League of California Cities' 2025 Annual
Conference and Expo on October 9, Julie Van Hook
was a featured speaker during the session entitled:
"How Cities Are Centralizing Communication to Boost
Community Engagement': She spoke about the
importance of clear and collaborative communication
to engage all residents within a community.
On October 16, staff also attended a workshop for
Public Information Officers in the City of Temecula to
develop strategies on how to strengthen brand
identity beyond the visuals, incorporating service and
communication.
PAGE 6 I OCTOBER 2025 - MONTHLY CM REPORT
COMMUNICATION
Pass Area BizHub - Ribbon Cutting Support
Staff has supported the outreach efforts for the Pass Area Biz Hub's grand opening, scheduled for Fall 2025. This upcoming event marks a significant step in offering education and skills for business and workforce development.
Second Street Extension - Ribbon Cutting Support
Staff has supported the outreach efforts for the Second Street extension's ribbon cutting ceremony. This extension will serve to alleviate traffic congestion on 1St Street, cultivate upcoming retail opportunities, and provide ease of access for emergency vehicles.
Website Assistance
Website assistance was provided to automate processes for the following departments:
• Police Department - Seeking a self -registration tool for users to schedule appointments for Live Scans, allowing office staff to dedicate more time in responding to other non -emergency calls. • Community Development - Incorporating frequently asked questions as trained responses within the website's Chatbot system to provide timely responses for residents and other stakeholders.
Critical Mention un critical ( Conclusive
mention
Critical Mention was integrated as a new software tool to provide real-time media monitoring and analysis across many digital platforms - including online news sources and social media. This software will allow staff to monitor feedback by using keywords across different media types and specific markets.
PAGE 7 I OCTOBER 2025 - MONTHLY CM REPORT
COMMUNICATION
P.SOCIAL MEDIA
0 11.2K FOLLOWERS 1 79K VIEWS 1 163 NEW FOLLOWERS
8.2K FOLLOWERS 1114.2K VIEWS 1171 NEW FOLLOWERS
30+ NEIGHBORHOODS 1 50K+ RESIDENTS
1,225 FOLLOWERS 1 36 NEW FOLLOWERS
894 SUBSCRIBERS 11.7K VIEWS 1676 VIDEOS
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PAGE 8 I OCTOBER 2025 - MONTHLY CM REPORT
COMMUNITY DEVELOPMENT
BUILDING & SAFETY
Challenges
Staffing and Resource Constraints: With limited use of
current technology, an increase in workload and
applicant inquiries could strain existing personnel and service capacity.
Opportunities
Process Streamlining: Refining digital processes (for
submissions and reviews) can enhance efficiency and
transparency.
Customer Service Enhancements: Staff is expediting
Oak Valley Village permitting. Additionally, staff is
implementing clear communication protocols to build
trust for developers and residents, amidst government
disruptions.
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Inspections and Permits
Need assistance in scheduling an inspection or applying for a permit? Watch our quick guides to learn how to start today!
How to:
Schedule on
Inspection
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BEAUMONT
-[ A L I F O P N 1 A -
How to:
Apply for a
Building Permit
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PAGE 9 I OCTOBER 2025 - MONTHLY CM REPORT
COMMUNITY DEVELOPMENT
CODE ENFORCEMENT
Challenges
el\AN •
Vacant and Abandoned Properties: Maintenance and enforcement can become more difficult during federal or economic slowdowns, with increased code enforcement cases.
Resource Availability: Funding constraints and staff reallocation during lower staffing has strained proactive beautification initiatives.
Opportunities
Policy Updates: Strengthening ordinances to incentivize property upkeep and facade improvements, potentially through public -private partnerships.
Staff is drafting code enforcement/community enhancement procedures for consistency in City response.
Community Engagement: A new officer is scheduled to begin December 1st, specifically to shift the team to varying response times and aid with focus on food trucks and sidewalk vendors, beautification grants and programs, volunteer clean-up events, and partnerships with local. organizations.
PAGE 10 I OCTOBER 2025 - MONTHLY CM REPORT
r
COMMU
NITY DEVELOPMENT
FIRE PREVENTION
Challenges
Vacant Building Hazards: Unmaintained or abandoned structures increase fire risks, particularly during dry seasons. Businesses may be impacted by inspections that reveal health, life, and safety concerns.
Opportunities
Local Fire Prevention Programs: Collaboration with
the Fire Department to develop local inspection
schedules, vegetation management programs, and
public education campaigns can maintain safety
standards.
Staff met with the Four Seasons Community team
to resolve the longstanding issue of unmaintained
conservation area.
Integration with Beautification Efforts: Enforcing weed abatement and defensible space requirements can complement overall property maintenance goals. The Four Seasons community has committed to continuing maintenance of trails along the conservation areas for a partnership to promote fire safety and property management.
PAGE 11 I OCTOBER 2025 - MONTHLY CM REPORT
COMMUNITY DEVELOPMENT
PLANNING
Challenges
Economic Implications: Reduced investor confidence could delay new development or annexation initiatives. Some developers that are already entitled have sought clarification on their time extension opportunities indicating delayed vertical construction.
Opportunities
Local Control and Flexibility: The City can update land use policies to attract investment and streamline entitlement processes independent of federal activity and trending market forces. Staff is recommending updates in the comprehensive Zoning Code Update project that expand permit life and local grant of time extension control.
Modernization of Ordinances: This year's amending of municipal code provisions to align with current industry standards (e.g., signage, mobile vending) can stimulate economic activity and reduce noncompliance.
Key Updates
Interviews for Community Development Department Administrative Assistant candidates have been completed.
The proposed Golden Triangle annexation, to officially incorporate the Cherry Valley Boulevard area adjacent to the I-10 freeway into the City of Beaumont boundaries, began in earnest in a meeting with Supervisor Gutierrez's office.
A report writing room for department inspection staff was completed to centralize staff for unit cohesion and effective service delivery.
PAGE 12 I OCTOBER 2025 - MONTHLY CM REPORT
COMMUNITY DEVELOPMENT
Upcoming Initiatives
Peddlers, Sidewalk Vending, and Food Trucks: Updating
permit frameworks and fee schedules to improve, clarify, compliance, equity, and street -level and private property vibrancy.
Vacant and Abandoned Buildings: Expanding registration
and maintenance requirements can help prevent blight and improve neighborhood safety.
Repealing Billboard Prohibitions: Potentially addressing community concerns about aesthetics and visual clutter.
Allowing limited, well -regulated signage could generate new revenue streams and improve design consistency
through modern standards.
Voluntary Purple Heart License Plate Holders Program:1, Administrative setup and coordination with the
California DMV and veterans' organizations to
promotes civic pride and honors local veterans through
a voluntary recognition initiative that can strengthen
community relations and public engagement.
PAGE 13 I OCTOBER 2025 - MONTHLY CM REPORT
CUSTOMER SERVICE
Statistics
36 demands issued
20 release of liens filed with Riverside County
29 business license renewals or new businesses issued
PAGE 14 I OCTOBER 2025 - MONTHLY CM REPORT
ECONOMIC DEVELOPMENT
Key Updates & Milestones
Beaumont's Economic Development Strategic Planning process has officially begun, and the Discovery Phase is now underway.
Partner organizations have made significant progress
as they establish operations within the Pass Area
Business Hub facility.
Three partners - Mt San Jacinto College, California
Family Life Center, and Riverside County Workforce
Development - have begun working from the site on
a regular basis.
Economic Development coordinated the opening of
escrow to purchase the vacant parcels on 5th Street just east of the Pass Area Business Hub.
MSC
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RIVERSIDE COUNTY
OFFICE OF ECONOMIC DEVELOPMENT
PAGE 15 I OCTOBER 2025 - MONTHLY CM REPORT
ECONOMIC DEVELOPMENT
Key Updates & Milestones (cont.)
The Economic Development team is actively engaging with the Project and Construction Management consulting team as plans move forward for the revitalization of the old Beaumont Cleaners building at 105 6th Street.
New restaurant update: Papa Smash has begun moving into their suite on Luis Estrada Road.
Ziggi's Coffee at 311 E 1`' Street, which had faced significant delays bringing electrical service to the property, is now connected to electricity and is working towards a Certificate of Occupancy.
Ziggfs
Statistics
During the month of October, the economic development team met with:
3 2
2 3
3 Current Small Business Owners
Businesses interested in coming to Beaumont
Major Property Owners
MEI
Developers
Brokers
PAGE 16 I OCTOBER 2025 - MONTHLY CM REPORT
ECONOMIC DEVELOPMENT
Upcoming Initiatives
Exterior signage for the Pass Area Business Hub will be installed on November 5, and the facility's ribbon cutting is scheduled for Monday, November 17.
The Artificial Intelligence workshop that
was to be held on November 7 has been
postponed to January. The new date will
be announced soon.
The Economic Development Department is
planning the launch of a quarterly
economic development e-newstetter and a
Business Spotlight program.
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PAGE 17 I OCTOBER 2025 - MONTHLY CM REPORT
FINANCE
Statistics
Number of Processed Payments:
Number of Requisitions Approved:
Number of Contracts Executed:
Number of Journal Entries:
Grants
Number of Active Grants:
Total Amount of Funding in Active Grants:
1,087
16 7
240
31 $63,976,697
PAGE 18 I OCTOBER 2025 - MONTHLY CM REPORT
FIRE DEPARTMENT
Key Updates
Truck 106 arrived at FAS in Ontario and is beginning equipment fitting.
Fire Wise Program will be discussed on Thursday, November 6 with the community at Four Seasons.
Staff Recognition
CAL FIRE/Riverside County Fire Chief
Bill Wesier announced his retirement
for December.
Robert Fish was announced as the next
CAL FIRE/Riverside County Fire Chief,
starting on December 9.
PAGE 19 I OCTOBER 2025 - MONTHLY CM REPORT
J $' _
HUMAN RESOURCES / RISK
Current Job Openings
Are you dedicated to public service and interested in pursuing a career in local government? If so, the City of Beaumont offers many great opportunities to ELEVATE your career! Don't hesitate to APPLY TODAY! To view a full list of job openings, please visit GovernmentJobs.
Payroll Statistics
23 3
SCAN HERE IL
Employee Change Notices - new hires, merits, education
& certificate pay, final checks or promotions.
IIP
New Hires with Onboard Orientations
Enrollments
& Benefit
Quarterly Taxes Filed
111
PAGE 20 I OCTOBER 2025 - MONTHLY CM REPORT
HUMAN RESOURCES/ RISK
Hiring Statistics
2 178
0 4
6 7
Posted full-time and part-time opportunities
Reviewed applications for positions
Processed employee terminations
New Employee Hires
• Communications Specialist
• Purchasing Manager
• Police Officer
• Part -Time Business Driver
Job Offers
• GIS Intern
• Recreation Coordinator
• HR/Payroll Technician
• Assistant Director of Community Services
• Street Maintenance Worker
• Police Officer
Am mil
Internal Promotions/Lateral
Key Updates & Milestones
October 22 - Testing for POST Dispatch
October 23 - HR/Payroll hosted Employee Benefits Fair
Kicked off implementation meeting with Voya
PAGE 21 I OCTOBER 2025 - MONTHLY CM REPORT
INFORMATION TECHNOLOGY
Key Updates
Upgrading to Windows 11
throughout city-wide devices.
Established funding for CIP
Project Integrated Alarm and
Camera system.
Working on phishing training
program for City staff.
•
The TT Department has handled
234 helpdesk tickets from open to
close in the month of October.
PAGE 22 I OCTOBER 2025 - MONTHLY CM REPORT
PARKS & RECREATION
Monster Mash
Our city's cornerstone, family -friendly Halloween party hosted by the Community Services Department including: carnival games, an inflatable maze, a petting zoo (mini -cow, mini - horse, alpaca), food & drink vendors, live magic show, and a costume contest.
October 28
Senior Destination Walk
October 18
A friendly walking event designed for seniors (typically 55+) to gather, walk together and enjoy the park environment. Meeting point at Trevino Park, which offers walking paths and outdoor spaces.
PAGE 23 I OCTOBER 2025 - MONTHLY CM REPORT
PARKS & RECREATION
Senior Tot Treat March
October 29
A fun Halloween -oriented march event for little ones (preschool age) with treats and the best part is our seniors from the Senior Center decorate tables and dress up to hand out the candy to little ones. Truly an event designed to bring all ages of the community together.
Trunk -or -Treat
October 31
A safe alternative to door-to-door trick -or -treating! Local businesses, groups and organizations transform vehicle trunks into decorated stations handing out candy and goodies to kids/families in costumes. This year was our largest turn out yet! PAGE 24 I OCTOBER 2025 - MONTHLY CM REPORT
POLICE CAPTAIN
MIGUEL MACIAS
POLICE
Promotions and Assignments
SUPPORT DIVISION
The Support Division had the following promotions and assignments:
POLICE SERGEANT
STEPHEN BRONSTRUP
OPERATIONS DIVISION
The Operations Division had the following promotions and assignments:
POLICE LIEUTENANT
TOSHIA ARLOTTI
POLICE CORPORAL
DAVID LYNN
POLICE SERGEANT
JESUS CASTRO
POLICE OFFICER
JAMES 0UIGLEY
PAGE 25 I OCTOBER 2025 - MONTHLY CM REPORT
POLICE
ACCOMPLISHMENTS
The Police Department implemented a new Annual. Wellness Check -in Policy requiring all employees to attend an annual visit with a licensed clinician to support mental health, stress management, and overall resiliency. This proactive approach highlights our commitment to the well-being of every member of our department and ensures that emotional health remains a top priority alongside physical safety and professional readiness.
Statistics
Calls Received:
911 Calls:
Responded Calls:
ACO Calls:
Reports Taken:
Arrests:
5,978
1,224
4,941
161
305
94 DUI Arrests:
Proactive Contacts:
Patrol/Business Checks
Traffic Stops:
Pedestrian/Bike Stops:
Citations Issued:
3 1,670
1,198
727
72 458
PAGE 26 I OCTOBER 2025 - MONTHLY CM REPORT
PUBLIC WORKS
Milestones & Key Updates
Sports Park Field Lighting and Field Expansion: On September 11, 2025, the City issued the Contractor an Administrative Notice -to -Proceed to begin transmitting equipment and material submittals for procurement.
The long -lead time items, such as the synthetic turf (artificial grass) and Musco Sports Lights, were ordered.
The Musco Lights have a long Lead-time for delivery and are a critical path for the Project, meaning that this equipment dictates the rest of the activities for the Project. The Musco Lights are anticipated to be delivered at the end of December 2025.
The City anticipates issuing the Construction Notice -to -Proceed in early November for the Contractor to mobilize in mid -November, when some of these other items begin to be delivered and the Contractor can begin grading the site.
PAGE 27 I OCTOBER 2025 - MONTHLY CM REPORT
PUBLIC WORKS
Milestones & Key Updates
All the major work has been completed on
Second Street.
The only remaining work to be completed is
the AC dike on the north side, the center
median xeriscape, the chain link fencing on the
headwalls, and signage.
A ribbon cutting ceremony is scheduled for
November 4, 2025.
The paving has been completed on the selected
streets in Fairway Canyon, 6th Street, and the
alleyway between Beaumont Avenue, Magnolia
Avenue, and 7th Street.
The Contractor is currently adjusting the
utilities in the Fairway Canyon area and on 6th
Street, with the completion of the paving in
these areas.
The Contractor will apply slurry to the
programmed street and striping in the coming
weeks.
PAGE 28 l OCTOBER 2025 - MONTHLY CM REPORT
PUBLIC WORKS
Milestones & Key Updates
A GIS Stormwater Compliance Database
containing all active commercial, industrial,
construction, and municipal facilities went
into full operation in October.
This database allows the Environmental.
Compliance Specialist to conduct
inspections in the field and update our map.
This also allows us to track our facilities for
compliance with the various stormwater
permits and visualize their locations.
A three-way stop was installed on
A three-way stop was installed on
Potrero Blvd. and Highland Springs Ave. Elm Ave. and Oak Valley Parkway.
PAGE 29 I OCTOBER 2025 - MONTHLY CM REPORT
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PUBLIC WORKS
PERMITS INSPECTIONS
Encroachment - issued
Residential Improvements
Commercial Improvements
Totals
8 0
1 9
PLAN CHECKS
Commercial
Residential
Totals
14 12
26 350
Permits
Public Works
October 2025
1 VmpectI ns P6nChecks
44 Commercial
Residential
Totals
134
178
STREET MAINTENANCE
Sidewalks Replaced
Asphalt Cap
Streetlights Repaired
Lifted Sidewalks Grinded
405 LF
150 SF
27 26 LF
Replaced street names at 8 intersections
560
404
300
200
tao
0 405
Streets Maintenance
October2025
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Grinded
PAGE 30 I OCTOBER 2025 - MONTHLY CM REPORT
TRANSIT
California Clean Air Day
We offered free rides systemwide for California Clean
Air Day on October 1, 2025!
Did you know transportation is the single biggest
source of air pollution in California? Every trip on
public transit makes our air cleaner —and saves you a
headache from traffic.
Let's keep it up and make every day a clean air day!
Rideshare Week
We offered free rides systemwide for Rideshare Week,
October 6-10!
Did you know California roads are more crowded than
ever in the afternoons?
Skip the solo drive and take public transit or share a
ride to help ease traffic, clear the air, and reduce
greenhouse gas emissions.
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PAGE 31 I OCTOBER 2025 - MONTHLY CM REPORT
I
TRANSIT
Career Day @ Three Rings Ranch
Elementary School
Transit staff attended Career Day
at Three Rings Ranch Elementary
and showed many future bus
drivers the ins and outs of transit!
SCAN Resource Fair
Transit staff attended the SCAN
Resource Fair at the Chatigny
Senior Center to share info on
local transit options, discounted
fare programs, and how to access
Dial -A -Ride services.
GhostBUSters
Our "GhostBUSters" Trunk -or -Treat
bus was a hit with families during the
City's Halloween event.
PAGE 32 I OCTOBER 2025 - MONTHLY CM REPORT
TRANSIT
Statistics
OCTOBER RIDERSHIP
October saw a ridership of 15,837 passenger trips across all services - which is up 24% from October of last year!
VEHICLE MAINTENANCE HIGHLIGHTS
Preventative Maintenance
inspections Completed
CARB Inspections
Performed
13 8
Road Calls 4
Fleet Availability 80%
Ongoing Fair Promotions
Beaumont Transit is continuing its fare promotion program through June 2026:
• Local Routes: 25q per ride
• Commuter Routes: $1 per ride to Crafton Hills College, Downtown Redlands, the Lorna Linda VA, and the San Bernardino Transit Center
• Dial -A -Ride: 50a per trip for eligible ADA passengers • Youth: Ride FREE on all services
PAGE 33 I OCTOBER 2025 - MONTHLY CM REPORT
TRANSIT
Upcoming Initiatives
PROMOTIONAL RIDES
Free rides on November 4 for election day - all
routes, all day! Veterans ride for FREE on
November 11 in honor of Veterans Day.
ON -BOARD RIDER SURVEYS
Beaumont Transit is launching a 10 -year plan to
make our bus service easier, more reliable, and
better connected — and we need your input.
If you receive a rider survey on board, please take
a few minutes to participate. Your feedback will
help shape the future of transit in Beaumont.
BEAUMONT ON THE MOVE
The project site for Beaumont on the Move, a 10 -
Year transit improvement plan, will be launched
soon!
Staff Recognition
We're excited to welcome James to the Beaumont
Transit family as our newest bus driver!
With more than two decades of experience in the
transit industry, James brings a wealth of
knowledge and professionalism to our team.
Outside of work, he enjoys reading the Bible and
supporting his favorite football team, the Kansas
City Chiefs.
FREE RIDES
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PAGE 34 I OCTOBER 2025 - MONTHLY CM REPORT
WASTEWATER
Milestones
WWTP Improvements (WW24-01) has launched, contractor is mobilizing and issuing submittals and equipment orders.
The City has addressed the potential data gap identified by the Waterboard in the Beaumont groundwater management zone, with existing data and knowledge, saving potential expenses of drilling a monitoring well in the area.
Key Updates
8th Street Apartments developer and contractor have completed the sewer upgrades on Illinois Ave & 6th Street. (Sidewalk restoration remains and is scheduled in November).
Collaboration with SGPWA and BCVWD continues on a siting study for potential future recycled water recharge basins.
Staff Recognitions
Steven MireLes has been approved by the
CWEA for two lectures at the P3S conference
in February 2026.
CWEA)
BUILDING
STEWARDS
OF WATER
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PAGE 35 I OCTOBER 2025 - MONTHLY CM REPORT
WASTEWATER
Statistics
Lift Station Clean Outs
15.7%
40000
30000
20000
10000
0 Lift Station Maint
39.2%
Footage
Tracking
36981
3529
oc‹S
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of
140
120
100
80 E 60
40 20
0 INF & EFF
Tracking
122
106
Emergency CaII Outs
29.4%
Customer Calls
3.9%
Sewer Investigations
11.8%
1200000
1000000
800000
600000
400000
200000
0 Salt Mitigation
(Excess Ibs removed)
1125727
PAGE 36 I OCTOBER 2025 - MONTHLY CM REPORT
UPCOMING EVENTS
Regency/Target - Groundbreaking Ceremony
9:30 AM - Corner of Oak VaUEey Parkway
1 (TUES)
Wilif7 (MON)
Veterans Day Parade & Ceremony
10 AM - Downtown Beaumont
Pass Area Biz Hub - Ribbon Cutting Ceremony
12 PM - 514 N California Avenue, Beaumont, C
18 (TUES)
City Council Meeting
6 - Beaumont Civic Center
DIN21,44 2 (TOES)
Tree Lighting Ceremony
Pii- ibu
13 (SAT)
Blizzard Bash & Holiday Light Parade
2 PM - Beaumont Avenue (upetween 6' ariu 0 ' Street)
16 (TUES)
City Council. Meeting
o PM - Beaumont Civic Center
gdabthi
SIGN UP FOR EVENT
REMINDERS ON OUR
COMMUNITY CALENDAR!
PAGE 37 I OCTOBER 2025 - MONTHLY CM REPORT
#ACITYELEVATED —C A l IF O R N I A-
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CIVIC CENTER
CITY HALL HOURS
Monday - Thursday: 8 AM - 5 PM
Friday: 8 AM - 12 PM
CITY CONTACTS
City Hall - (951) 769-8520
Graffiti Removal - (951) 769-8524
Parks & Recreation Services - (951) 769-8524
Police Department - (951) 769-8500
Utility Bill Questions - (951) 769-8520
Zoning Questions - (951) 769-8518
REPORT A CONCERN
Submit request, concerns, or general
inquiries here.
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CITY WEBSITES
beaumontca.gov
beaumontpd.org
bmtparks.com
QUICK LINKS
Agenda and Minutes
Building Permits
Business License
Community Calendar
Public Records Requests
Utility Bill Payments
Notify Me
ADDITIONAL NEWSLETTERS
City Magazine
PAGE 38 I OCTOBER 2025 - MONTHLY CM REPORT