Addendum No. 1
RFP — John Anson Ford Park Regional Aquatics Center Swimming Pool Maintenance
virtually for a possible presentation to the City Council.
D. In Section V. (Scope of Work), the following filter media requirement is added to item 1, (Contractor's responsibility) to read as follows:
"Filter Media Requirements
o Contractor must supply all perlite filter media and refill all pool filters, as necessary. Adequate supplies must be on hand, so filtration of all pools is always met.
o Contractor will have limited space in the Equipment Room to store supplies." Inform subcontractors and suppliers as necessary.
Sincerely,
Bernardo Iniguez
Director of Public Works/ Facilities
The proposer shall individually identify and acknowledge receipt of this addendum by signing and enclosing a copy of this form in his/her proposal submittal. Failure to do so may result in disqualification o -'h' /her proposal submittal.
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Proposer Firm Name and Address
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CITY OF BELL GARDENS
OFFICE OF THE CITY MANAGER
EXECUTIVE SUMMARY
TO: Honorable Mayor and City Council Members
FROM: Michael O'Kelly, City Manager
BY: Elizabeth Nava, Director of Recreation and Community Services SUBJECT: Consideration of a Resolution Approving a First Amendment to the Professional Services Agreement with American Global Security, Inc. to add Security Services for the Aquatics Center
MEETING DATE: December 8, 2025
RECOMMENDATION
It is staffs recommendation that the City Council adopt the attached resolution authorizing the City Manager to execute a First Amendment to the Professional Service Agreement with American Global Security, Inc. to add security services for the John Anson Ford Park Regional Aquatics Center.
BACKGROUND/DISCUSSION:
On September 7, 2023, the City issued a Request for Proposals (RFP) for Security Guard Services for the Bell Gardens Sports Center, Veterans Park, and City Hall Parking Lot.
Sixteen proposals were received and reviewed by a panel of multiple City Staff.
Proposals were evaluated on the proposer's ability to provide services that meet the requirements set forth in the RFP, relevant experience, as well as service expertise.
American Global Security, Inc. (AGS) submitted a proposal and demonstrated a thorough understanding of the City's needs and has extensive experience providing similar security guard services in local municipalities. The City entered into a Professional Services Agreement with AGS on November 29, 2023, for Security Guard Services for the Ford Park Sports Center (Sports Center), Veterans Park, and City Hall Events. The Professional Services Agreement is for a 3 year term with an option to extend for 2 additional one-year terms. At the time, the John Anson Ford Park Aquatics Center (Aquatics Center) construction had not started, so security services were not included.
With the recent completion of the Aquatics Center and the ongoing programming, additional security services are now required.
Currently, AGS provides one security guard, on foot, to secure the Sports Center. As part of their proposal, AGS provided a list of `as -needed' services for the City to utilize in situations similar to the one which the City is currently in, with the construction of a brand- new facility. Staff has utilized the as -needed list and to hire an additional security guard to help with securing the Aquatics Center, however the cost of an additional "as needed" guard is higher than the ongoing guard we pay for the Sports Center. Staff consulted with AGS and determined that there is a more cost-effective option for securing both the Sports
Center and Aquatics Center, which is to add a vehicle for more coverage of the entire area.
Staff recommends a First Amendment to the Professional Services Agreement with AGS to add security at the Aquatics Center and a security vehicle, which will allow the security guard to cover more ground in a shorter amount of time.
CONCLUSION:
The City has an existing Professional Services Agreement with AGS for security services for the Bell Gardens Sports Center, Veterans Park, and City Hall events. With the construction of the new Aquatics Center, the City is in need of additional security services to include the Aquatics Center. Staff researched options and concluded that the most cost-effective approach would be to include Aquatics Center coverage via a security vehicle.
FISCAL IMPACT:
Additional coverage and a security vehicle will add $100,000 to the remainder of the contract. This cost is included in the Aquatics Center general fund budget.
APPROVED ELECTRONICALLY BY:
Michael B. O'Kelly, City Manager
Stephanie Vasquez, City Attorney
Manuel Carrillo, Director of Finance and Administrative Services
RESOLUTION NO. 2025-121
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELL
GARDENS, CALIFORNIA, APPROVING A FIRST AMENDMENT TO
THE PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN
THE CITY OF BELL GARDENS AND AMERICAN GLOBAL
SECURITY, INC. FOR AS -NEEDED SECURITY GUARD SERVICES
WHEREAS, on November 9, 2023, the City of Bell Gardens ("City") and American Global Security, Inc. ("AGS") executed and entered into a Professional Services Agreement for AGS to provide as -needed professional security guard services for various locations throughout the City (hereinafter "Master Agreement"); and WHEREAS, the City requires additional security guard services due to the opening of the new John Anson Ford Park Aquatics Center; and WHEREAS, the City and AGS now wish to modify the Professional Services Agreement to revise the Scope of Work and increase the Total Not -to -Exceed Sum to $525,000 to provide additional security guard services; and WHEREAS, the City now desires to enter into a First Amendment to revise the Scope of Work and increase the Total Not -to -Exceed Sum for security guard services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of BeII Gardens as follows:
SECTION 1. The City Council, after consideration of the staff report and discussion, hereby find that the above recitals are true and correct and incorporate them herein.
SECTION 2. Based upon the above recitals, the staff report accompanying this Resolution, and such other oral and written evidence, the BeII Gardens City Council hereby approves a First Amendment to the Professional Services Agreement with AGS, which is attached to the staff report as Exhibit 2.
SECTION 3. The City Council further authorizes and directs the City Manager to execute the First Amendment and take all actions necessary to appropriate, implement and effectuate the intent of the City Council as set forth in this Resolution.
SECTION 4. The City Clerk shall attest and certify to the passage and adoption of this Resolution and enter it into the book of original resolutions, and it shall become effective immediately upon its approval.
[Signatures on following page]
Resolution No. 2025-121
PASSED, APPROVED, and ADOPTED this 8th day of December, 2025.
THE CITY OF BELL GARDENS
Marco Barcena, Mayor
APPROVED AS TO FORM: ATTEST:
Stephanie Vasquez
City Attorney
2 of 3
Daisy Gomez
City Clerk
Resolution 2025-121
I, , City Clerk of the City of Bell Gardens, hereby CERTIFY that City Council Resolution No. was adopted by the Bell Gardens City Council at a regular meeting of the City Council held on , and was approved and passed by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Daisy Gomez
City Clerk
3 of 3
2025
FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
(Engagement: Security Guard Services)
(Parties: American Global Security, Inc. and City of Bell Gardens) THIS FIRST AMENDMENT (hereinafter, "First Amendment") to that certain agreement entitled "2023 Professional Services Agreement" and dated November 9, 2023 (hereinafter, the "Master Agreement"), is hereby made and entered into this day of , 2025 (hereinafter, "Effective Date"), by and between the CITY OF BELL GARDENS, a municipal corporation (hereinafter, "City") and AMERICAN GLOBAL SECURITY, INC. (hereinafter, "Consultant"). For purposes of this First Amendment, the capitalized term "Parties" shall be a collective reference to both City and Consultant. The capitalized term "Party" may refer to either City or Consultant, interchangeably as appropriate.
RECITALS
This First Amendment is made and entered into with respect to the following facts:
WHEREAS, on November 9, 2023, the Parties executed and entered into the Master Agreement for security guard services at the Bell Gardens Sports Center, as - needed special event security services at Veterans Park, and as -needed security services for the parking lot at City Hall; and
WHEREAS, the Master Agreement is attached and incorporated hereto as Exhibit "A"; and
WHEREAS, under the terms of the Master Agreement, the City agreed to pay Consultant a total budgeted aggregate sum of FOUR HUNDRED TWENTY-FIVE THOUSAND DOLLARS ($425,000) (hereinafter, "Total Not -to -Exceed Sum") to provide the as -needed security services; and
WHEREAS, with the opening of the new John Anson Ford Park Aquatics Center, City requires additional security services; and
WHEREAS, per City request, Consultant provided the City with a supplemental proposal entitled "Supplemental Cost of Services" (hereinafter, "December 2025 Supplemental Proposal"), which is attached and incorporated hereto as Exhibit "B", for the cost of the additional services required; and
WHEREAS, the Parties now wish to increase the Total Not -to -Exceed Sum of FOUR HUNDRED TWENTY-FIVE THOSUAND DOLLARS ($425,000) by ONE HUNDRED THOUSAND DOLLARS ($100,000) for a new Total Not -to -Exceed Sum of FIVE HUNDRED TWENTY-FIVE THOUSAND DOLLARS (525,000) for the remainder of the Term and optional extensions.
NOW, THEREFORE, in consideration of the mutual agreements contained herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, and intending to be legally bound hereby, the Parties agree as follows:
SECTION 1. Section 1.2 (SCOPE OF WORK) of the Master Agreement is hereby amended to include those services provided in Consultant's supplemental scope of services quote entitled "Supplemental Cost of Services" (hereinafter, "December 2025 Supplemental Proposal"), which is attached and incorporated hereto as Exhibit "B." SECTION 2. Section 1.4 (COMPENSATION) of the Master Agreement is hereby amended to increase the Total Not -to -Exceed Sum of FOUR HUNDRED TWENTY-FIVE THOUSAND DOLLARS ($425,000) by ONE HUNDRED THOUSAND DOLLARS ($100,000) for a new Total Not -to -Exceed Sum of FIVE HUNDRED TWENTY-FIVE THOUSAND DOLLARS ($525,00) for the remainder of the Term and the optional extensions.
SECTION 3. Except as otherwise set forth in this First Amendment, the Master Agreement, shall remain binding, controlling, and in full force and effect. Section 6.19 of the Master Agreement notwithstanding, this First Amendment, together with the Master Agreement, shall constitute the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed in both documents.
SECTION 4. The provisions of this First Amendment shall be deemed a part of the Master Agreement, and except, as otherwise provided under this First Amendment, the Master Agreement, and all provisions contained therein shall remain binding and enforceable. In the event of any conflict or inconsistency between the provisions of this First Amendment and the provisions of the Master Agreement, the provisions of this First Amendment shall control, but only in so far as such provisions conflict with the Master Agreement, and no further.
(SIGNATURES ON NEXT PAGE)
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IN WITNESS WHEREOF, the Parties hereto have caused this First Amendment to be executed on the day and year first appearing above.
CITY: CONSULTANT:
CITY OF BELL GARDENS AMERICAN GLOBAL SECURITY,
INC.
By: By:
Michael B. O'Kelly, City Manager
Date:
APPROVED AS TO FORM:
By:
Stephanie Vasquez, City Attorney
Date:
3 Name:
Title: _
Date:
EXHIBIT "A"
MASTER AGREEMENT
4
2023
PROFESSIONAL SERVICES AGREEMENT
(Engagement: Security Guard Services)
(Parties: American Global Security, Inc. and City of Bell Gardens) THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter, "Agreement") is made and entered into this '11' day of No &r 2023 (hereinafter, the "Effective Date") by and between the CITY OF BELL GARDENS, a municipal corporation (hereinafter, "CITY") and AMERICAN GLOBAL SECURITY, INC. (hereinafter, "CONSULTANT"). For the purpose of this Agreement, CITY and CONSULTANT may be referred to collectively by the capitalized term "Parties." The capitalized term "Party" may refer to CITY or CONSULTANT interchangeably, as appropriate.
RECITALS
WHEREAS, CITY requires full service security guard services at the Bell Gardens Sports Center, as -needed special event security services at Veterans Park, and as - needed security services for the parking lot of City Hall; and WHEREAS, CITY staff has determined that CONSULTANT possesses the experience, skills and training necessary to competently provide such services to CITY; and
WHEREAS, the execution of this Agreement was approved by the Bell Gardens City Council at its Regular Meeting.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:
ENGAGEMENT TERMS
1.1 TERM: This Agreement shall have a term of three (3) years commencing from the Effective Date (hereinafter, the "Term"). Nothing in this Section shall operate to prohibit or otherwise restrict the CITY's ability to terminate this Agreement at any time for convenience or for cause as provided under Article V (Termination), below.
The Term of the Agreement may be extended by the CITY subject to its same terms and conditions for a maximum of two (2) one-year extensions, provided the CITY issues written notice of its intent to extend the Temi of the Agreement prior to the expiration of the initial Term.
1.2 SCOPE OF WORK:
A. Subject to the terms and conditions of this Agreement, CONSULTANT agrees to provide the services and tasks described in that certain Request for Proposals of CITY entitled "Request for Proposals for Security Guard Services for the City of Bell Gardens Sports Center, Veterans Park and City Hall Parking Lot" (hereinafter, "CITY RFP"), dated September 7, 2023, and
the written proposal of CONSULTANT entitled "RFP Proposal Response Packet for City of BeII Gardens Security Guard Services" (hereinafter, the "CONSULTANT PROPOSAL") dated September 28, 2023. The CITY RFP and the CONSULTANT PROPOSAL are attached and incorporated hereto as Exhibit "A" and "B" respectively. The term "Scope of Work" shall be a collective reference to the CITY RFP and the CONSULTANT PROPOSAL.
The capitalized term "Work" shall be a collective reference to all the various services and tasks referenced in the Scope of Work. In the event of any conflict or inconsistency between the provisions of the document entitled CITY RFP and the provisions of the document entitled CONSULTANT PROPOSAL, the requirements of the document entitled CITY RFP shall govern and control but only to the extent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Work and the provisions of this Agreement to which the Scope of Work is attached, the provisions of this Agreement shall govern and control.
1.3 PROSECUTION OF WORK:
A. CONSULTANT shall perform the Work contemplated under this Agreement on an as -needed, as requested basis. Nothing in this Agreement shall be construed to grant CONSULTANT the exclusive right to perform any of the types of services or tasks contemplated under this Agreement nor shall anything in this Agreement be construed to entitle CONSULTANT to the receipt of any sums under this Agreement, except to the extent CITY requests the performance of any Work in the manner described below and such Work is in fact performed and completed by CONSULTANT and accepted by CITY. CITY requests for the performance of specific services or tasks contemplated under this Agreement shall be made in the form of a written work order(s) issued by the City Representative (each such written request hereinafter referred to as a "Work Order"). Each Work Order shall include the following information:
1. A detailed description of the specific services or tasks requested;
2. The location of where the particular services or tasks are to be performed, if applicable;
3. A not -to -exceed budget for performing the services or tasks;
4. A timeline for completing the requested services or tasks;
5. Any other information CITY deems necessary and relevant to the requested services or tasks; and
6. The signature of the City Representative, confirming that the services or tasks have been authorized by the City Representative.
B. CONSULTANT shall perform no Work under this Agreement without a written request from the City Representative, containing the information set forth in Section 1.3 (A), above.
C. Time is of the essence in the performance of Work under this Agreement, 2
and in the absence of a specific schedule or other instructions from the City Representative, CONSULTANT shall begin and complete performance of the Work to completion in a timely and a diligently manner as possible.
1.4 COMPENSATION: CONSULTANT shall perform the Work in accordance with the Cost Proposal (hereinafter, the "FEE SCHEDULE"). The foregoing notwithstanding, CONSULTANT's total compensation for the performance of all Work contemplated under this Agreement, will not exceed the total budgeted aggregate sum of FOUR HUNDRED TWENTY-FIVE THOUSAND DOLLARS ($425,000) (hereinafter, the "Total Not -to -Exceed Sum") during the prosecution of this Agreement, unless such added expenditure is first approved by the City Council. In the event CONSULTANT's charges are projected to exceed the Total Not -to -Exceed Sum prior to the expiration of this Agreement, CITY may suspend CONSULTANT's performance pending CITY approval of any anticipated expenditures in excess of the Total Not -to -Exceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.
1.5 PAYMENT OF COMPENSATION: Following the conclusion of the work requested in Section 1.3, CONSULTANT shall submit to CITY an itemized invoice indicating the services performed and tasks completed during the recently concluded calendar month, including services and tasks performed and the reimbursable out- of-pocket expenses incurred. If the amount of CONSULTANT's compensation is a function of hours worked by CONSULTANT's personnel, the invoice should indicate the number of hours worked, the persons responsible for performing the Work, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed. Within thirty (30) calendar days of receipt of each invoice, CITY will notify CONSULTANT in writing of any disputed amounts included in the invoice.
Within forty-five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts included on the invoice. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONSULTANT.
1.6 ACCOUNTING RECORDS: CONSULTANT will maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement. CITY will have the right to access and examine such records, without charge, during normal business hours. CITY will further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.
1.7 ABANDONMENT BY CONSULTANT: In the event CONSULTANT ceases to perform the Work agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Work, CONSULTANT will deliver to CITY immediately and without delay, all materials, records and other work product prepared or obtained by CONSULTANT in the performance of this Agreement. Furthermore, CONSULTANT will only be compensated for the reasonable value of the services, tasks and other Work performed up to the time of cessation or abandonment, less a deduction for any damages, costs or 3
additional expenses which CITY may incur as a result of CONSULTANT's cessation or abandonment.
II.
PERFORMANCE OF AGREEMENT
2.1 CITY'S REPRESENTATIVE: The CITY hereby designates Elizabeth Nava, Director of Recreation and Community Services (hereinafter, the "City Representative") to act as its representative for the performance of this Agreement.
The City Representative or their designee will act on behalf of the CITY for all purposes under this Agreement. CONSULTANT will not accept directions or orders from any person other than the City Representative or their designee.
2.2 CONSULTANT REPRESENTATIVE: CONSULTANT hereby designates Sulaiman Abdul Wall, Regional Vice President, to act as its representative for the performance of this Agreement (hereinafter, "Consultant Representative").
Consultant Representative will have full authority to represent and act on behalf of the CONSULTANT for all purposes under this Agreement. Consultant Representative or their designee will supervise and direct the performance of the Work, using their best skill and attention, and will be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Work under this Agreement. Notice to the Consultant Representative will constitute notice to CONSULTANT.
2.3 COORDINATION OF SERVICE. CONFORMANCE WITH REQUIREMENTS:
CONSULTANT agrees to work closely with CITY staff in the performance of the Work and this Agreement and will be available to CITY staff and the City Representative at all reasonable times. All work prepared by CONSULTANT will be subject to inspection and approval by City Representative or their designees.
2.4 STANDARD OF CARE; PERFORMANCE OF EMPLOYEES: CONSULTANT represents, acknowledges and agrees to the following:
A. CONSULTANT will perform all Work skillfully, competently and to the highest standards of CONSULTANT's profession;
B. CONSULTANT shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the CITY to perform the Services within the time limits established, and as provided herein. It is understood and agreed that said tools, equipment, apparatus, facilities, labor, and material shall be fumished and said Services performed and completed as required by the Agreement, and subject to the approval of the CITY's authorized representative;
C. CONSULTANT will perform all Work in a manner reasonably satisfactory to the CITY;
D. CONSULTANT will comply with all applicable federal, state and local laws and regulations, including the conflict of interest provisions of Government 4
Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.). CONSULTANT shall be liable for all violations of such laws and regulations in connection with Services. If CONSULTANT performs any work knowing it to be contrary to such laws, rules and regulations, CONSULTANT shall be solely responsible for all costs arising therefrom; E. CONSULTANT understands the nature and scope of the Work to be performed under this Agreement as well as any and all schedules of performance;
F. All of CONSULTANT'S employees and agents possess sufficient skill, knowledge, training and experience to perform those services and tasks assigned to them by CONSULTANT; and
G. All of CONSULTANT's employees and agents (including, but not limited to, subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications and approvals will be maintained throughout the term of this Agreement and made available to CITY for copying and inspection.
The Parties acknowledge and agree that CONSULTANT will perform, at CONSULTANT's own cost and expense and without any reimbursement from CITY, any services necessary to correct any errors or omissions caused by CONSULTANT's failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONSULTANT's employees, agents, contractors, subcontractors and subconsultants. Such effort by CONSULTANT to correct any errors or omissions will be commenced immediately upon their discovery by either Party and will be completed within seven (7) calendar days from the date of discovery or such other extended period of time authorized by the City Representative in writing and in their sole and absolute discretion. The Parties acknowledge and agree that CITY's acceptance of any work performed by CONSULTANT or on CONSULTANT's behalf will not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand and agree that CITY has relied upon the foregoing representations of CONSULTANT, including but not limited to the representation that CONSULTANT possesses the skills, training, knowledge and experience necessary to perform the Work skillfully, competently and to the highest standards of CONSULTANT's profession.
2.5 ASSIGNMENT: The skills, training, knowledge and experience of CONSULTANT are material to CITY's willingness to enter into this Agreement. Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONSULTANT or on behalf of CONSULTANT in the performance of this Agreement. In recognition of this interest, CONSULTANT agrees that it will not assign or transfer, either directly or indirectly or by operation of law, this Agreement or the performance of any of CONSULTANT's duties or obligations under this Agreement without the prior 5
written consent of the CITY. In the absence of CITY's prior written consent, any attempted assignment or transfer will be ineffective, null and void and will constitute a material breach of this Agreement.
2.6 SUBSTITUTION OF KEY PERSONNEL: CONSULTANT has represented to CITY that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, CONSULTANT may substitute other personnel of at least equal competence upon written approval of CITY. In the event that CITY and CONSULTANT cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the CITY, or who are determined by the CITY to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the CONSULTANT at the request of the CITY.
2.7 CONTROL AND PAYMENT OF SUBORDINATES INDEPENDENT
CONTRACTOR: The Work will be performed by CONSULTANT or under CONSULTANT's strict supervision. CONSULTANT will determine the means, methods and details of performing the Work subject to the requirements of this Agreement. CITY retains CONSULTANT on an independent contractor basis and not as an employee. CONSULTANT reserves the right to perform similar or different services for other principals during the term of this Agreement, provided such work does not unduly interfere with CONSULTANT's competent and timely performance of the Work contemplated under this Agreement and provided the performance of such services does not result in the unauthorized disclosure of CITY's confidential or proprietary information. Any additional personnel performing the Work under this Agreement on behalf of CONSULTANT are not employees of CITY and will at all times be under CONSULTANT's exclusive direction and control. CONSULTANT will pay all wages, salaries and other amounts due to such personnel and will assume responsibility for all benefits, payroll taxes, Social Security and Medicare payments and the like. CONSULTANT will be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers' compensation insurance and the like.
2.8 REMOVAL OF EMPLOYEES OR AGENTS: If any of CONSULTANT's officers, employees, agents, contractors, subcontractors or subconsultants is determined by the City Representative to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONSULTANT, a threat to persons or property, or if any of CONSULTANT's officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Work in a manner acceptable to the CITY, such officer, employee, agent, contractor, subcontractor or subconsultant will be promptly removed by CONSULTANT and will not be reassigned to perform any of the Work.
2.9 COMPLIANCE WITH LAWS: CONSULTANT will keep itself informed of and in compliance with all applicable federal, state or local laws to the extent such Taws 6
control or otherwise govem the performance of the Work. CONSULTANT's compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the Federal Department of Housing and Urbanization.
2.10 NON-DISCRIMINATION: CONSULTANT represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
2.11 INDEPENDENT CONTRACTOR STATUS: The Parties acknowledge, understand and agree that CONSULTANT and all persons retained or employed by CONSULTANT are, and will at all times remain, wholly independent contractors and are not officials, officers, employees, departments or subdivisions of CITY.
CONSULTANT will be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants.
CONSULTANT and all persons retained or employed by CONSULTANT will have no authority, express or implied, to bind CITY in any manner, nor to incur any obligation, debt or liability of any kind on behalf of, or against, CITY, whether by contract or otherwise, unless such authority is expressly conferred to CONSULTANT under this Agreement or is otherwise expressly conferred by CITY in writing.
III.
INSURANCE
3.1 DUTY TO PROCURE AND MAINTAIN INSURANCE: Prior to the beginning of and throughout the duration of the Work, CONSULTANT will procure and maintain policies of insurance that meet the requirements and specifications set forth under this Article. CONSULTANT will procure and maintain the following insurance coverage, at its own expense:
A. Commercial General Liability Insurance: CONSULTANT will procure and maintain Commercial General Liability Insurance ("CGL Coverage") as broad as Insurance Services Office Commercial General Liability coverage (occurrence Form CG 0001) or its equivalent. Such CGL Coverage will have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the general aggregate for bodily injury, personal injury, property damage, operations, products and completed operations, and contractual liability.
Automobile Liability Insurance: CONSULTANT will procure and maintain Automobile Liability Insurance as broad as Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). Such Automobile Liability Insurance shall have minimum limits of no less than One Million Dollars ($1,000,000.00) per accident for bodily injury and property damage.
7
C. Workers' Compensation Insurance/ Employer's Liability Insurance: A policy of workers' compensation insurance in such amount as will fully comply with the laws of the State of California and which will indemnify, insure and provide legal defense for both CONSULTANT and CITY against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by CONSULTANT in the course of carrying out the Work contemplated in this Agreement.
D. Errors & Omissions Insurance: For the full term of this Agreement and for a period of three (3) years thereafter, CONSULTANT will procure and maintain Errors and Omissions Liability Insurance appropriate to CONSULTANT's profession. Such coverage will have minimum limits of no less than One Million Dollars ($1,000,000.00) per claim.
3.2 ADDITIONAL INSURED REQUIREMENTS: The CGL Coverage and the Automobile Liability Insurance will contain an endorsement naming the CITY and CITY's elected and appointed officials, officers, employees, agents and volunteers as additional insureds.
3.3 REQUIRED CARRIER RATING: All varieties of insurance required under this Agreement will be procured from insurers admitted in the State of California and authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Article, all required insurance will be procured from insurers who, according to the latest edition of the Best's Insurance Guide, have an A.M. Best's rating of no less than A:VI I. CITY may also accept policies procured by insurance carriers with a Standard & Poor's rating of no less than BBB according to the latest published edition the Standard & Poor's rating guide. As to Workers' Compensation Insurance/ Employer's Liability Insurance, the CITY Representative is authorized to authorize lower ratings than those set forth in this Section.
3.4 PRIMACY OF CONSULTANT'S INSURANCE: All policies of insurance provided by CONSULTANT will be primary to any coverage available to CITY or CITY's elected or appointed officials, officers, employees, agents or volunteers. Any insurance or self-insurance maintained by CITY or CITY's elected or appointed officials, officers, employees, agents or volunteers will be in excess of CONSULTANT's insurance and will not contribute with it.
3.5 WAIVER OF SUBROGATION: All insurance coverage provided pursuant to this Agreement will not prohibit CONSULTANT or CONSULTANT's officers, employees, agents, subcontractors or subconsultants from waiving the right of subrogation prior to a loss. CONSULTANT hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents and volunteers.
3.6 VERIFICATION OF COVERAGE: CONSULTANT acknowledges, understands and agrees, that CITY's ability to verify the procurement and maintenance of the insurance required under this Article is critical to safeguarding CITY's financial 8
well-being and, indirectly, the collective well-being of the residents of the CITY.
Accordingly, CONSULTANT warrants, represents and agrees that it will furnish CITY with original certificates of insurance and endorsements evidencing the coverage required under this Article on forms satisfactory to CITY in its sole and absolute discretion. The certificates of insurance and endorsements for each insurance policy will be signed by a person authorized by that insurer to bind coverage on its behalf, and will be on forms provided by the CITY if requested. All certificates of insurance and endorsements will be received and approved by CITY as a condition precedent to CONSULTANT's commencement of any Work. Upon CITY's written request, CONSULTANT will also provide CITY with certified copies of all required insurance policies and endorsements.
3.7 FAILURE TO MAINTAIN COVERAGE: In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by CONSULTANT or CITY will withhold amounts sufficient to pay premium from CONSULTANT payments. In the alternative, CITY may cancel this Agreement effective upon notice.
3.8 SPECIAL RISKS OR CIRCUMSTANCES. CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
IV.
INDEMNIFICATION
4.1 The Parties agree that CITY and CITY's elected and appointed officials, officers, employees, agents and volunteers (hereinafter, the "City Indemnitees") should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attomeys' fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the City Indemnitees with the fullest protection possible under the law. CONSULTANT acknowledges that CITY would not enter into this Agreement in the absence of CONSULTANT's commitment to indemnify, defend and protect CITY as set forth herein.
Notwithstanding the foregoing, to the extent CONSULTANT's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT.
CONSULTANT's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the CITY, its officials, officers, employees, agents or volunteers.
4.2 To the fullest extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend the City Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attomeys' fees, 9
expert fees and all other costs, and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the CITY.
4.3 CITY shall have the right to offset against the amount of any compensation due to CONSULTANT under this Agreement, any amount due to CITY from CONSULTANT as a result of CONSULTANT's failure to either pay CITY promptly for any costs associated with CONSULTANT's obligations to indemnify the City Indemnitees under this Article, or related to CONSULTANT's failure to either (i) pay taxes on amounts received pursuant to this Agreement, or (ii) comply with applicable workers' compensation laws.
4.4 The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers' compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY's elected and appointed officials, officers, employees, agents, and volunteers.
4.5 CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY's elected and appointed officials, officers, employees, agents, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT's subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys' fees incurred by counsel of CITY's choice.
4.6 CITY does not, and shall not waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.
4.7 This Article and all provisions contained herein (including but not limited to the duty to indemnify, defend, and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the CITY may have at law or in equity.
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V.
TERMINATION
5.1 TERMINATION WITHOUT CAUSE: CITY may immediately terminate this Agreement at any time for convenience and without cause by giving prior written notice of CITY's intent to terminate this Agreement which notice shall specify the effective date of such termination. Upon such termination for convenience, CONSULTANT will be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination.
CONSULTANT may not terminate this Agreement except for cause as provided under Section 5.2, below. If this Agreement is terminated as provided herein, CITY may require CONSULTANT to provide all finished or unfinished Documents and Data, as defined in Section 6.1, below, and other information of any kind prepared by CONSULTANT in connection with the performance of the Work.
CONSULTANT will be required to provide such Documents and Data within fifteen (15) calendar days of CITY's written request. No actual or asserted breach of this Agreement on the part of CITY pursuant to Section 5.2, below, will operate to prohibit or otherwise restrict CITY's ability to terminate this Agreement for convenience as provided under this Section.
5.2 EVENTS OF DEFAULT; BREACH OF AGREEMENT:
A. In the event either Party fails to perform any duty, obligation, service or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service or task set forth under this Agreement), an event of default (hereinafter, "Event of Default") will occur. For all Events of Default, the Party alleging an Event of Default will give written notice to the defaulting Party (hereinafter referred to as a "Default Notice") which will specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default will be cured, which will not be less than the applicable cure period set forth under Sections 5.2B and 5.2C, below, or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default will constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.
B. CONSULTANT will cure the Event of Default within the following time periods:
i. Within ten (10) business days of CITY's issuance of a Default Notice for any failure of CONSULTANT to timely provide CITY or CITY's employees or agents with any information and/or written reports, documentation or work product which CONSULTANT is obligated to provide to CITY or CITY's employees or agents under this Agreement.
Prior to the expiration of the 10 -day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the 11
Event of Default and that the Event of Default cannot be reasonably cured within the 10 -day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.i. that exceeds seven (7) calendar days from the end of the initial 10 -day cure period; or ii. Within fourteen (14) calendar days of CITY's issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14 -day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14 -day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14 -day cure period.
In addition to any other failure on the part of CONSULTANT to perform any duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or task), an Event of Default on the part of CONSULTANT will include, but will not be limited to the following: (i) CONSULTANT's refusal or failure to perform any of the services or tasks called for under the Scope of Work; (ii) CONSULTANT's failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONSULTANT's and/or its employees' disregard or violation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONSULTANT, whether voluntary of involuntary; (v) CONSULTANT's refusal or failure to perform or observe any covenant, condition, obligation or provision of this Agreement; and/or (vii) CITY's discovery that a statement representation or warranty by CONSULTANT relating to this Agreement is false, misleading or erroneous in any material respect.
C. CITY will cure any Event of Default asserted by CONSULTANT within forty- five (45) calendar days of CONSULTANT's issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 45 -day cure period. Prior to the expiration of the 45 -day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45 -day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY's failure to timely pay any undisputed sums to CONSULTANT as provided under Section 1.5, above, will be cured by CITY within five (5) calendar days from the date of CONSULTANT's Default Notice to CITY.
D. CITY, in its sole and absolute discretion, may also immediately suspend CONSULTANT's performance under this Agreement pending
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CONSULTANT's cure of any Event of Default by giving CONSULTANT written notice of CITY's intent to suspend CONSULTANT's performance (hereinafter, a "Suspension Notice"). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONSULTANT will be compensated only for those services and tasks which have been rendered by CONSULTANT to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY will operate to prohibit or otherwise restrict CITY's ability to suspend this Agreement as provided herein.
E. No waiver of any Event of Default or breach under this Agreement will constitute a waiver of any other or subsequent Event of Default or breach.
No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.
F. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder will be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONSULTANT, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONSULTANT, the CITY may extend the time of perfomiance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONSULTANT's breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.
CONSULTANT will be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY's exercise of its remedies under this Agreement.
G. In the event CITY is in breach of this Agreement, CONSULTANT's sole remedy will be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONSULTANT under this Agreement for completed services and tasks.
5.3 SCOPE OF WAIVER: No waiver of any default or breach under this Agreement will constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in 13
this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.
5.4 SURVIVING ARTICLES, SECTIONS AND PROVISIONS: The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto will not operate to terminate any Article, Section or provision contained herein which provides that it will survive the termination or normal expiration of this Agreement.
VI.
MISCELLANEOUS PROVISIONS
6.1 DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY: All Documents and Data will be and remain the property of CITY without restriction or limitation upon their use or dissemination by CITY. For purposes of this Agreement, the term "Documents and Data" means and includes all reports, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of CONSULTANT in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically. This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data. CONSULTANT will require all subcontractors and subconsultants working on behalf of CONSULTANT in the performance of this Agreement to agree in writing that CITY will be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by CONSULTANT in the performance of this Agreement.
6.2 CONFIDENTIALITY: All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and will not be disclosed by CONSULTANT without prior written consent by CITY. CITY will grant such consent of disclosure as legally required. Upon request, all CITY data will be returned to CITY upon the termination or expiration of this Agreement. CONSULTANT will not use CITY's name or insignia, photographs, or any publicity pertaining to the Work in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.
6.3 FALSE CLAIMS ACT: CONSULTANT warrants and represents that neither CONSULTANT nor any person who is an officer of, in a managing position with, or has an ownership interest in CONSULTANT has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., Section 3789 et seq. and the California False Claims Act, Govemment Code Section 12650 et seq.
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6.4 NOTICES: All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:
CONSULTANT:
American Global Security, Inc.
P.O. Box 371653
Reseda, CA 91337
Attn: Suleiman Abdul Wall,
Regional Vice President
Phone: 323-266-9762
CITY:
City of Bell Gardens
7100 S. Garfield Avenue
Bell Gardens, CA 90201
Attn: Elizabeth Nava,
Department of Recreation and
Community Services
Phone: 562-806-7700
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, forty-eight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.
6.5 COOPERATION; FURTHER ACTS: The Parties will fully cooperate with one another, and will take any additional acts or sign any additional documents as are reasonably necessary, appropriate or convenient to achieve the purposes of this Agreement.
6.6 SUBCONTRACTING: CONSULTANT will not subcontract any portion of the Work required by this Agreement, except as expressly stated herein, without the prior written approval of CITY. Subcontracts (including without limitation subcontracts with subconsultants), if any, will contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.
6.7 CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS: CITY reserves the right to employ other contractors in connection with the various projects worked upon by CONSULTANT.
6.8 PROHIBITED INTERESTS: CONSULTANT warrants, represents and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants and represents that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of CITY, during the term of his or her service with CITY, will have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
6,9 TIME IS OF THE ESSENCE: Time is of the essence for each and every provision of this Agreement.
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6.10 GOVERNING LAW AND VENUE: This Agreement will be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, will be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, will in the Central District of Califomia located in the City of Los Angeles, California.
6.11 ATTORNEYS' FEES: If either Party commences an action against the other Party, legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation will be entitled to have and recover from the losing Party reasonable attorneys' fees and all other costs of such action.
6.12 SUCCESSORS AND ASSIGNS: This Agreement will be binding on the successors and assigns of the Parties.
6.13 NO THIRD -PARTY BENEFIT: There are no intended third -party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.
6.14 CONSTRUCTION OF AGREEMENT: This Agreement will not be construed in favor of, or against, either Party but will be construed as if the Parties prepared this Agreement together through a process of negotiation and with the advice of their respective attorneys.
6.15 SEVERABILITY: If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions will continue in full force and effect.
6.16 AMENDMENT; MODIFICATION: No amendment, modification or supplement of this Agreement will be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void and invalid.
6.17 CAPTIONS: The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
6.18 INCONSISTENCIES OR CONFLICTS: In the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement will control.
6.19 ENTIRE AGREEMENT: This Agreement, including all attached exhibits, constitutes the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, which may have been entered into 16
between CITY and CONSULTANT prior to the execution of this Agreement. Any statements, representations, or other agreements, whether oral or written, made by either Party that is not embodied herein will not be valid or binding on the Parties. No amendment, modification or supplement to this Agreement will be valid and binding unless in writing and duly executed by the Parties pursuant to Section
6.16, above.
6.20 FORCE MAJEURE: The Term shall be extended in the event of any delays due to unforeseeable causes beyond the control of CONSULTANT and without the fault or negligence of CONSULTANT, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY, if the CONSULTANT shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The City Representative shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the City Representative such delay is justified. The City Representative's determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONSULTANT be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONSULTANT's sole remedy being extension of the Agreement pursuant to this Section.
6.21 COUNTERPARTS: This Agreement will be executed in three (3) original counterparts each of which will be of equal force and effect. No handwritten or typewritten amendment, modification or supplement to any one counterpart will be valid or binding unless made to all three counterparts in conformity with Section
6.16, above. One fully executed original counterpart will be delivered to CONSULTANT and the remaining two original counterparts will be retained by CITY.
(SIGNATURES ON NEXT PAGE)
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.
CITY OF BELL GARDENS:
By:
Name: _
Title:
Date:
APPROVED AS TO FORM:
By:
Stephanie Vasquez, City Attorney
18 AMERICAN GLOBAL SECURITY, INC.:
By:
//// J 0 ' ,
Name: � vu�n"�" Ab
Title:
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.
CITY OF BELL GARDENS: AMERICAN GLO', <;:CURITY, INC.:
By:.
Name:
The:
Date:
APPROVED AS TO FORM:
Stephanie Vasquez. City Attorney
Is
EXHIBIT "A"
CITY RFP
19
REQUEST FOR PROPOSALS
iimuuiii(C
Security Guard Services for The City of Bell Gardens Sports Center, Veterans Park, and City Hall Parking Lot
RFP RELEASE DATE
September 7, 2023
PROPOSAL SUBMITTAL DEADLINE
5:00 p.m., Thursday, September 28, 2023
Contact Person:
Elizabeth Nava, Director of Recreation and Community Services Direct: 562-806-7650
email: enava©bellgardens.org
7100 Garfield Avenue, Bell Gardens, Ca 90201 * 562-806-7700 * www.bellgardens.org
T BLE OF CO t TE TS
Table of Contents
Introduction and Background
Submittal Procedures I Deadline
Scope of Services
Point of Contact and Communication
Evaluation Criteria
Instructions, Terms and Conditions
Professional Services Agreement Template
Security Guard Services 2
2 4
7 10
11 12
15
INTRODUCTION AND BACKGROUND
The City of Bell Gardens ("City") is soliciting proposals from qualified and dependable security guard service providers ("Proposer") to provide professional and full service security guard services ("Services") the BeII Gardens Sports Center, as -needed special event security services at Veterans Park, and as -needed security services for the parking lot of City Hall (collectively, the "Premises"). The Services include the right, privilege, and duty to equip, operate and schedule security guards at the Premises for the sole purpose of providing unarmed security guard services.
It is the intent of the City to select a single proposer to accomplish and/or supply all services outlined in the Request for Proposals ("RFP").
The City reserves the right to accept or reject any or all responses received in response to this request. The City also reserves the right to waive any informality, technical defect or clerical error or irregularity in any response. The City's potential award of an agreement will not be based on any single factor, nor will it be based solely or exclusively on the lowest cost proposal. If an agreement is awarded, it will be awarded to the proposer who in the judgment of the City has presented an optimal balance of relevant experience, price, quality of service, work history and other factors which the City may consider relevant and important in determining which proposal is best for the City. Additionally, the City may, for any reason, decide not to award an agreement based on this RFP. The City reserves the right to cancel this RFP. The City shall not be obligated to respond to any responses submitted, nor be legally bound in any manner by the submission of the response. The City reserves the right to negotiate deliverables and associated costs.
The City of BeII Gardens was incorporated as a general law city in 1961 and is rich in history. It is bordered by the City of Commerce, Cudahy, Downey, South Gate, and BeII.
As of the 2020 United States Census, the City had a population of approximately 39,501 in an area of 2.4 square miles and is located in the southeastern part of Los Angeles County.
The City utilizes a City Council/City Manager form of government. The City Council provides political leadership and policy direction, and the City Manager works under the direction of the City Council and functions as the manager of the City employees and department heads. All City elections are governed by the California Elections Code.
Security Guard Services
MINIMUM QUALIFICATIONS
To be considered for selection, proposers must demonstrate knowledge and experience providing local government agencies or municipalities with high quality security services.
PROPOSAL CONTENT AND SUBMITTAL INSTRUCTIONS
A. Deadline: Proposals must be received no later than 5:OOpm on. Thursday, September 28, 2023.
B. Location: Proposals can be submitted via [email protected] or the City Clerk's Office at 7100 Garfield Avenue, Bell Gardens, CA 90201, up to the hour of 5:OOpm on Thursday, September 28, 2023. Proposals received after this time will be considered to be non -responsive.
C. Submission: Proposals must be completed and received by the due date and time. Postmarks by the due date and facsimiles are not acceptable. Late submissions or delivery via facsimile will not be considered. If the proposal includes any comments over and above the specific information requested in this RFP, such information should be included as a separate appendix and placed at the end of the proposal.
The City assumes no responsibility for delays caused by mail or delivery service.
Postmarking by the due date will not substitute for actual receipt. Proposals may be submitted as follows:
1) Electronic: Proposals must be submitted in PDF format via cityck kcie-Isk(h r&ig rddcns,orq up to the hour of 5:OOpm on Thursday, September 28, 2023. One copy of the entire proposal is required. The electronic version of the proposal must be an exact duplicate of the hard copies and the subject line must read "Security Guard Services RFP Response".
2) Personal Delivery by messenger services to the City Clerk's Office located at 7100 Garfield Avenue, Bell Gardens, CA 90201. Proposals must be submitted in an envelope, and clearly marked "City of Bell Gardens — Security Guard Services". Two (2) copies of the proposal must be submitted along with a PDF copy of the proposal on an USB thumb drive.
3) Mail: If submitting by mail, please ensure "City of Bell Gardens Security Guard Services" is written in the lower left-hand corner of the envelope. Two Security Guard Services 4
(2) copies of the proposal must be submitted along with a PDF copy of the proposal on an USB thumb drive.
D. Content: The following instructions describe the form in which proposals should be submitted. Responses to the following items will be used for proposal evaluation. Proposals that do not contain responses to each of the requirement items may be considered incomplete and may be rejected. Proposal documents should provide a straightforward, concise description of the Proposer's capabilities to satisfy the requirements of this RFP. Emphasis should be on completeness, clarity of content, and conveyance of the information requested by the City. The requirements stated do not preclude a Proposer from furnishing additional reports, functions, and costs as deemed appropriate. The proposal should contain the following seven (7) elements describing how the Proposer will perform the assignment:
1) Transmittal Letter. A letter of transmittal signed by an individual authorized to bind the Proposer stating the Proposer has read and will comply with all terms and conditions of the RFP. The transmittal letter will contain, at a minimum: a) company name and address; and b) an executive summary briefly describing the proposer's ability to perform the work requested, a history of the Proposer's background and experience providing services.
i Conflict of Interest Statement: The Proposer shall disclose any financial, business, or other relationship with the City that may have an impact upon the outcome of this Agreement. Particular attention should be paid to compliance with Government Code section 1090. 2) Management and Staffing. Describe the management and staffing configuration to be utilized to complete the Scope of Services. Describe the qualifications of staff, their title, and types and amount of equivalent experience.
The proposal must indicate who will have primary responsibility for the Services.
3) Cost and Pricing. Proposals must include staff hourly rates, plus overhead, travel and any additional project costs proposed. All items must be itemized in detail.
4) Additions or Exceptions. A single and separate section with the heading "ADDITIONS OR EXCEPTIONS TO THE CITY'S REQUEST FOR
PROPOSAL" containing a complete and detailed description of all the Proposer's exceptions to the provisions and conditions of the attached City standard professional services agreement. A sample agreement is attached as "Exhibit A."
5) Pending Litigation. Include an explanation and status, if in the last five years, the firm or office or principal of the firm has been involved in any substantial complaints, litigation, legal proceedings, or investigations by a regulatory authority.
Security Guard Services
6) Insurance. Evidence of commercial liability, professional liability, and workers compensations insurance coverage must be included. Insurance requirements are listed on the sample agreement attached as "Exhibit A." 7) Security Service References. Complete contact information for a minimum of two recent clients for whom similar services described in the RFP have been performed.
E. Cost of Response Preparation. Issuance of this RFP does not commit the City to award an agreement or to pay any costs incurred in preparation of a Proposal or any response to this RFP. The City will make no reimbursement for any cost incurred by a prospective Consultant for the preparation of a response to this Request for Proposals
F. Schedule: The tentative schedule* for this RFP is as follows:
III I,II IIIII
RFP Available Online September 7, 2023
Deadline to Submit RFP Questions September 21, 2023
Answers to RFP Questions Posted Online September 26, 2023 Proposal Due Date
Proposal Review Period
Awards Posted
September 28, 2023, by 5:OOpm
September 29 — October 18, 2023
October 24, 2023
*The schedule above is tentative and subject to change at the discretion of the City, with appropriate notice to prospective Proposers. Please check the Bell Gardens website for the latest updates at httQs.,lL rw 2pligardc ns ov g � � b alaort N fl uafi8 ' - Beat t .
All times are in pacific standard time (PST). _
Security Guard Services 6
SCOPE OF SERVICES
SCOPE OF SERVICES
The City is interested in retaining a Proposer who will provide full service security guard services including, but not limited to those listed below. The Proposer will be responsible for providing full service security at the City's Sports Center, as - needed special event coverage at Veterans Park, and as -needed parking lot coverage at City Hall. The selected Proposer will be responsible for clearing patrons and securing access to the Premises during operating hours. A summary of the Services that shall be included is as follows:
A. Assist with patrons and visitors (e.g. providing directions and information).
B. Actively monitor and patrol the Premises to circumvent undesirable activity and address prohibited behavior (e.g. drinking or substance abuse on the Premises, urination in public, vandalism, etc.).
C. Report suspicious activity or disturbances that warrant an elevated response to the Bell Gardens Police Department, including, but not limited to Premises damage, vandalism, and other criminal offenses, and assist Bell Gardens Police Department personnel as needed.
D. Take reasonable and appropriate steps to mitigate disturbances caused by any groups or crowds gathering on the Premises.
E. Escort staff to and from parking areas upon request.
F. Regularly patrol City sidewalks and walkways in and around the Premises.
G. Employ the use of technology (such as video surveillance, audio visual talk down, recorded messages, etc.) in a layered approach to enhance security efforts.
H. Parking and crowd control during large events, including ensuring that the Premises do not exceed their respective occupancy levels, and monitoring all entry. aspects of the Premises.
I. Aid in evacuation of the Premises in case of an emergency.
J. Communication and enforcement of the Premises rules and municipal code, including, but not limited to enforcing rules relating to the consumption of alcoholic beverages and substance use, including preventing service of alcohol Security Guard Services 7
to minors, identification checks and ensuring no alcohol is consumed on the Premises, except where legally authorized.
K. Remain on -site until patrons leave the Premises, or until the BeII Gardens Police Department arrives to remove patrons from the Premises.
L. Report any Premises maintenance issues observed while patrolling and/or clearing the Premises to the Director of Recreation and Community Services via email or telephone within 24 -hours of such observation.
M. Submit a written report to the Director of Recreation and Community Services in the event of an incident, accident involving an injury, or any situation in which the Bell Gardens Police Department is called, within 24 -hours of such incident.
N. Furnish excellent communication with the City staff via email, telephone, and in - person meetings on an as -needed basis.
SECURITY GUARD REQUIREMENTS
Proposer must maintain the following standards of its security guards:
A. Maintain a current State of California guard card and maintain appropriate certifications for safety equipment such as batons, pepper spray, etc.; B. Be at least eighteen (18) years of age;
C. Be pleasant and courteous to clients, patrons and staff at all times; D. Be sensitive to the diversity of patrons and staff;
E. Be physically and emotionally capable of performing assigned tasks; F. Possess the required level of training and qualifications for the work assigned; G. Effectively communicate and follow written and oral instructions in English; H. Be able to perform duties outlined with authority; quickly and quietly yet not be abusive, abrasive, or threatening;
I. Discourage individuals from gathering/meeting in a disruptive way or in any way that disturbs other patrons;.
J. Report to the site on or before the designated shift start time ready to begin work; K. Check -in with supervising City staff or their designee prior to each shift for any updates and/or additional duties;
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L. Document time worked and submit to City staff;
M. Request the assistance of the BeII Gardens Police Department if any individual becomes abusive or unmanageable. Ensure that the supervising City Staff or their designee and the BeII Gardens Police Department have the on -duty security guard's cellular phone number; and
N. Prepare a Daily Activity Report (DAR) recording all patrols, incidents, actions, and other pertinent data for the City designee.
Consideration should be given to the possibility that the City may request additional services related to various special events, and the Proposer must be able to provide services at various days and times within City limits.
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POT OF COT CT
POINT OF CONTACT
D CO`,` UIC TIO
This RFP is issued by the City, and the Director of Recreation and Community Services and Recreation Supervisor will be the point of contact ("Point of Contact") during the RFP submission and procurement process. Communications initiated by proposers to this RFP with members of the City Council, or officers, personnel or employees of the City, other than via the Point of Contact, may be grounds for disqualification. Any inquiries or requests during this submission or procurement process shall be submitted in writing to the following Point of Contact:
City of BeII Gardens
Attention: Elizabeth Nava, Director of Recreation and Community Services 7100 Garfield Avenue
Bell Gardens, CA 90201
(562) 806-7650
Email: o ra@b ;Ilcy@a° a l 9:9.
EX PARTE COMMUNICATIONS
Proposers and Proposers' representatives shall not communicate with the City Council members about this RFP. In addition, Proposers and Proposers' representatives should not communicate outside the procedures set forth in this RFP with an officer, employee or agent of the City, regarding this RFP until after Agreement Award. Proposers and their representatives are not prohibited, however, from making oral statements or presentations in public to one or more representatives of the City during a public meeting.
A "Proposer" or "Proposer's representative" includes all of the Proposer's employees, officers, directors, consultants and agents, any subcontractors or suppliers listed in the Proposer's proposal, and any individual or entity who has been requested by the Proposer to contact the City on the Proposer's behalf.
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EVALUATION CRITERIA
EVALUATION OF PROPOSALS
Proposals will be evaluated on the Proposer's ability to provide services that meet the requirements set forth in this RFP. The City reserves the right to make such investigations as it deems necessary to determine the ability of the Proposer to provide services meeting a satisfactory level of performance in accordance with the City's requirements. The Proposer shall furnish such information and data for this purpose as the City may request, at no cost to the City. The adequacy, depth, and clarity of the Proposal will influence, to a considerable degree, its evaluation.
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INSTRUCTIONS, TERMS AND CONDITIONS
PROFESSIONAL SERVICES AGREEMENT
Upon conclusion of the RFP process, the Director of Recreation and Community Services will recommend a proposer to the City Council. The successful Proposer will be required to enter into a Professional Services Agreement with the City for a 3 -year agreement with the option of two one-year extensions. A copy of the City's Professional Services Agreement is attached and incorporated as Exhibit "A". Theproposal process, agreement negotiations and execution, and subsequent actions will be conducted by the City in accordance with applicable law. Proposers should carefully review this document, which constitutes the formal RFP, to ensure a clear understanding of the City's needs and objectives and scope of work.
GENERAL INSTRUCTIONS, TERMS AND CONDITIONS
A. Proposals shall be prepared to simply and economically, provide a straightforward, concise description of the Proposers ability to meet the requirements of this RFP. Emphasis shall be on the quality, completeness, clarity of content, responsiveness to the requirements, and an understanding of City's objectives.
B. Proposers shall carefully read the information contained in this RFP and shall submit complete responses to all requirements and questions as directed.
Incomplete proposals may be considered non -responsive and may be rejected in the City's discretion. The submission of a response to this RFP shall be deemed a representation and certification by the Proposer that .has read and understood the RFP, has investigated all aspects of the RFP, and is aware of the applicable facts pertaining to the RFP process, its procedures and requirements. No request for modification of the responses to this request shall be considered after its submission on grounds that the Proposer was not fully informed as to any facts or condition.
C. Following the Proposal Submission Deadline, the City, pursuant to the California Public Records Act (Govt. Code Section 6250 et seq.) reserves the right to make copies of all submitted proposals available for inspection and copying by any interested member of the public, except to the limited extent the City determines that any information contained in a proposal is legally privileged under the California Public Records Act. By submission of a proposal, Proposers acknowledge and agree that their proposal and any information contained therein may be disclosed by the City to interested members of the public, including other proposers. All responses to the RFP received become a matter of public record and shall be regarded as public records, with the exception of those elements in each proposal which are defined by the Proposer as business or trade secrets and plainly marked as "Confidential," "Trade Secret," or "Proprietary." The City shall not in any way be liable or responsible for the disclosure of any such proposal or portions thereof, if they are not. plainly marked as "Confidential," Security Guard Services 12
"Trade Secret," or "Proprietary" or if disclosure is required under the Public Records Act. Any proposal which contains language purporting to render all or significant portions of the proposal "Confidential," "Trade Secret," or "Proprietary" shall be regarded as non -responsive.
D. Proposers shall prepare and develop proposals at their sole cost and expense.
E. The City makes no representations of any kind that an award of an agreement will be made because of this RFP, or subsequent RFP. The City reserves the right to accept or reject any or all proposals, waive any formalities or minor technical inconsistencies, and/or delete any item/requirements from this RFP when deemed to be in City's best interest.
F. Failure to comply with all requirements contained in this RFP may result in the rejection of a proposal.
G. Receipt of an addendum of the RFP by a proposal must be acknowledged by submitting the signed addendum with the proposal.
H. A proposal may be modified or withdrawn in person at any time before the scheduled due date, provided a receipt for the withdrawn proposal is signed by the Proposer's authorized representative. The City reserves the right to request proof of authorization to withdraw a proposal.
I. The City may evaluate the proposals based on the anticipated completion of all or any portion of the requested services. The City reserves the right to divide the requested services into multiple parts, to reject any and all proposals and re - solicit for new proposals, or to reject any and all proposals and temporarily or permanently abandon the requested services.
J. The City may, in the evaluation of proposals, request clarification from Proposers regarding their proposals, obtain additional material or literature, and pursue other avenues of research as necessary to ensure that a thorough evaluation is conducted.
K. By submitting a proposal in response to this RFP, the Proposer accepts the evaluation process and acknowledges and accepts that determination will require subjective judgments by the City.
L. The .City of Bell Gardens expects the highest level of ethical conduct from Proposers, including adherence to all applicable laws and local ordinances regarding ethical behavior.
M. If an agreement cannot be reached with the highest ranked Proposer, City reserves the right to terminate negotiations with that party and enter negotiations with the next highest ranked Proposer.
N. Factors such as, but not limited to, any of the following may be considered just cause to disqualify a response to the RFP without further consideration:
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• Evidence of collusion, directly or indirectly, among Proposers in regard to the amount, terms, or conditions of this proposal;
• Any attempt to improperly influence any member of the selection staff; • Existence of any lawsuit, unresolved contractual claim or dispute between Proposer and the City;
• Evidence of incorrect information submitted as part of the RFP; • Evidence of Proposer's inability to successfully complete the responsibilities and obligations of the proposed scope of work; and • Proposer's default under any agreement, which results in termination of the Agreement.
O. Acceptance of any proposal is contingent upon the Proposer's certification and agreement by submittal of its offer, to comply and act in accordance with all provisions of the City's Municipal Code.
P. The successful Proposer shall not discriminate, in any way, against any person based on race, sex, color, age, religion, sexual orientation, actual or perceived gender identity, disability, ethnicity, or national origin, or any other protected classification in connection with or related to the performance of the Agreement.
Q. Any questions or clarification related to the contents of the RFP must be submitted to the City Clerks' Office by or before Thursday, September 21, 2023.
Oral explanations or instructions given prior to the opening of the offer shall not be binding. The City shall issue any official Addendums in writing or via h,tfi ..t e i maIle�� 'oii aiiggti want..tclw i a b rf / avidb d' to all Proposers.
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EXHIBIT "A"
PROFESSIONAL SERVICES AGREEMENT
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2023
PROFESSIONAL SERVICES AGREEMENT
(Engagement: INSERT ENGAGEMENT)
(Parties: INSERT CONSULTANT NAME and City of Bell Gardens) THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter, "Agreement") is made and entered into this day of 2023 (hereinafter, the
"Effective Date") by and between the CITY OF BELL GARDENS, a municipal corporation (hereinafter, "CITY") and INSERT CONSULTANT NAME (hereinafter, "CONSULTANT").
For the purposes of this Agreement, CITY and CONSULTANT may be referred to collectively by the capitalized term "Parties." The capitalized term "Party" may refer to CITY or CONSULTANT interchangeably, as appropriate.
RECITALS
WHEREAS, CITY requires professional consulting services INSERT THE KIND OF SERVICES REQUIRED; and
WHEREAS, CITY staff has determined that CONSULTANT possesses the experience, skills and training necessary to competently provide such services to CITY; and
WHEREAS, the execution of this Agreement was approved by the Bell Gardens City Council at its Regular Meeting.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:
ENGAGEMENT TERMS
1.1 TERM: This Agreement shall have a term commencing from the Effective Date through INSERT DATE (hereinafter, the "Term"). Nothing in this Section shall operate to prohibit or otherwise restrict the CITY's ability to terminate this Agreement at any time for convenience or for cause as provided under Article V (Termination), below.
1.2 SCOPE OF WORK:
A. Subject to the terms and conditions of this Agreement, CONSULTANT agrees to provide the services and tasks described in that certain Request for Proposals of CITY entitled "INSERT TITLE OF REQUEST FOR PROPOSALS" (hereinafter, "CITY RFP") and the written proposal of CONSULTANT entitled "INSERT TITLE OF PROPOSAL" (hereinafter, the "CONSULTANT PROPOSAL") dated INSERT DATE OF PROPOSAL. The CITY RFP and the CONSULTANT PROPOSAL are attached and
incorporated hereto as Exhibit "A" and "B" respectively. The term "Scope of Work" shall be a collective reference to the CITY RFP and the 1
CONSULTANT PROPOSAL. The capitalized term "Work" shall be a collective reference to all the various services and tasks referenced in the Scope of Work. In the event of any conflict or inconsistency between the provisions of the document entitled CITY RFP and the provisions of the document entitled CONSULTANT PROPOSAL, the requirements of the document entitled CITY RFP shall govern and control but only to the extent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Work and the provisions of this Agreement to which the Scope of Work is attached, the provisions of this Agreement shall govern and control.
1.3 PROSECUTION OF WORK:
A. CONSULTANT shall perform Work continuously and with due diligence so as to complete the Work within the Term of this Agreement; B. CONSULTANT shall cooperate with CITY and in no manner interfere with the work of CITY, its employees or other consultants, contractors or agents; C. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner; D. CONSULTANT shall at all times enforce strict discipline and good order among CONSULTANT's employees; and
E. CONSULTANT, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.
1.4 COMPENSATION: CONSULTANT shall perform the Work in accordance with "INSERT TITLE OF COMPENSATION DOCUMENT" (hereinafter, the "COMPENSATION RATE"). The foregoing notwithstanding, CONSULTANT's total compensation for the performance of all Work contemplated under this Agreement, will not exceed the total budgeted. aggregate sum of INSERT WRITTEN AMOUNT ($INSERT NUMBER) (hereinafter, the "Not -to -Exceed Sum") during the prosecution of this Agreement, unless such added expenditure is first approved by the City Council. In the event CONSULTANT's charges are projected to exceed the Not -to -Exceed Sum prior to the expiration of this Agreement, CITY may suspend CONSULTANT's performance pending CITY approval of any anticipated expenditures in excess of the Not -to -Exceed Sum or any other CITY approved amendment to the compensation terms of this Agreement. 1,5 PAYMENT OF COMPENSATION: Following the conclusion of the work requested in Section 1.1, CONSULTANT shall submit to CITY an itemized invoice indicating the services performed and tasks completed during the recently concluded calendar month, including services and tasks performed and the reimbursable out- of-pocket expenses incurred. If the amount of CONSULTANT's compensation is a function of hours worked by CONSULTANT's personnel, the invoice should indicate the number of hours worked, the persons responsible for performing the 2
Work, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed. Within thirty (30) calendar days of receipt of each invoice, CITY will notify CONSULTANT in writing of any disputed amounts included in the invoice.
Within forty-five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts included on the invoice. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONSULTANT.
1.6 ACCOUNTING RECORDS: CONSULTANT will maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) year after the expiration or termination of this Agreement. CITY will have the right to access and examine such records, without charge, during normal business hours. CITY will further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.
1.7 ABANDONMENT BY CONSULTANT: In the event CONSULTANT ceases to perform the Work agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Work, CONSULTANT will deliver to CITY immediately and without delay, all materials, records and other work product prepared or obtained by CONSULTANT in the performance of this Agreement. Furthermore, CONSULTANT will only be compensated for the reasonable value of the services, tasks and other Work performed up to the time of cessation or abandonment, less a deduction for any damages, costs or additional expenses which CITY may incur as a result of CONSULTANT's cessation or abandonment.
II.
PERFORMANCE OF AGREEMENT
2.1 CITY'S REPRESENTATIVE: The CITY hereby designates INSERT CITY REPRESENTATIVE (hereinafter, the "City Representative") to act as its representative for the performance of this Agreement. The City Representative or their designee will act on behalf of the CITY for all purposes under this Agreement.
CONSULTANT will not accept directions or orders from any person other than the City Representative or their designee.
2.2 CONSULTANT REPRESENTATIVE: CONSULTANT hereby designates INSERT CONSULTANT REPRESENTATIVE, to act as its representative for the performance of this Agreement (hereinafter, "Consultant Representative").
Consultant Representative will have full authority to represent and act on behalf of the CONSULTANT for all purposes under this Agreement. Consultant Representative or their designee will supervise and direct the performance of the Work, using their best skill and attention, and will be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Work under this Agreement. Notice to the Consultant Representative will constitute notice to CONSULTANT. 3
2.3 COORDINATION OF SERVICE; CONFORMANCE WITH REQUIREMENTS:
CONSULTANT agrees to work closely with CITY staff in the performance of the Work and this Agreement and will be available to CITY staff and the City Representative at all reasonable times. All work prepared by CONSULTANT will be subject to inspection and approval by City Representative or their designees.
2.4 STANDARD OF CARE' PERFORMANCE OF EMPLOYEES: CONSULTANT represents, acknowledges and agrees to the following:
A. CONSULTANT will perform all Work skillfully, competently and to the highest standards of CbNSULTANT's profession;
B. CONSULTANT shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the CITY to perform the Services within the time limits established, and as provided herein. It is understood and agreed that said tools, equipment, apparatus, facilities, labor, and material shall be furnished and said Services performed and completed as required by the Agreement, and subject to the approval of the CITY's authorized representative;
C. CONSULTANT will perform all Work in a manner reasonably satisfactory to the CITY;
D. CONSULTANT will comply with all applicable federal, state and local laws and regulations, including the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.). CONSULTANT shall be liable for all violations of such laws and regulations in connection with Services. If CONSULTANT performs any work knowing it to be contrary to such laws, rules and regulations, CONSULTANT shall be solely responsible for all costs arising therefrom; E. CONSULTANT understands the nature and scope of the Work to be performed under this Agreement as well as any and all schedules of performance;
F. All of CONSULTANT's employees and agents possess sufficient skill, knowledge, training and experience to perform those services and tasks assigned to them by CONSULTANT; and
G. All of CONSULTANT's employees and agents (including, but not limited to, subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such_ licenses, permits, certificates, qualifications and approvals will be maintained throughout the term of this Agreement and made available to CITY for copying and inspection.
The Parties acknowledge and agree that CONSULTANT will perform, at CONSULTANT's own cost and expense and without any reimbursement from 4
CITY, any services necessary to correct any errors or omissions caused by CONSULTANT's failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONSULTANT's employees, agents, contractors, subcontractors and subconsultants. Such effort by CONSULTANT to correct any errors or omissions will be commenced immediately upon their discovery by either Party and will be completed within seven (7) calendar days from the date of discovery or such other extended period of time authorized by the City Representative in writing and in their sole and absolute discretion. The Parties acknowledge and agree that CITY's acceptance of any work performed by CONSULTANT or on CONSULTANT's behalf will not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand and agree that CITY has relied upon the foregoing representations of CONSULTANT, including but not limited to the representation that CONSULTANT possesses the skills, training, knowledge and experience necessary to perform the Work skillfully, competently and to the highest standards of CONSULTANT's profession.
2.5 ASSIGNMENT: The skills, training, knowledge and experience of CONSULTANT are material to CITY's willingness to enter into this Agreement. Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONSULTANT or on behalf of CONSULTANT in the performance of this Agreement. In recognition of this interest, CONSULTANT agrees that it will not assign or transfer, either directly or indirectly or by operation of law, this Agreement or the performance of any of CONSULTANT's duties or obligations under this Agreement without the prior written consent of the CITY. In the absence of CITY's prior written consent, any attempted assignment or transfer will be ineffective, null and void and will constitute a material breach of this Agreement.
2.6 SUB l I N OF KEY PERSONNEL: CONSULTANT has represented to CITY that certain key personnel will perfonrn and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, CONSULTANT may substitute other personnel of at least equal competence upon written approval of CITY. In the event that CITY and CONSULTANT cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the CITY, or who are determined by the CITY to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the CONSULTANT at the request of the CITY.
2/ CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT
CONTRACTOR: The Work will be performed by CONSULTANT or under CONSULTANT's strict supervision. CONSULTANT will determine the means, methods and details of performing the Work subject to the requirements of this Agreement. CITY retains CONSULTANT on an independent contractor basis and not as an employee. CONSULTANT reserves the right to perform similar or different services for other principals during the term of this Agreement, provided 5
such work does not unduly interfere with CONSULTANT's competent and timely performance of the Work contemplated under this Agreement and provided the performance of such services does not result in the unauthorized disclosure of CITY's confidential or proprietary information. Any additional personnel performing the Work under this Agreement on behalf of CONSULTANT are not employees of CITY and will at all times be under CONSULTANT's exclusive direction and control. CONSULTANT will pay all wages, salaries and other amounts due to such personnel and will assume responsibility for all benefits, payroll taxes, Social Security and Medicare payments and the like. CONSULTANT will be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers' compensation insurance and the like.
2.8 REMOVAL OF EMPLOYEES OR AGENTS: If any of CONSULTANT's officers, employees, agents, contractors, subcontractors or subconsultants is determined by the City Representative to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONSULTANT, a threat to persons or property, or if any of CONSULTANT's officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Work in a manner acceptable to the CITY, such officer, employee, agent, contractor, subcontractor or subconsultant will be promptly removed by CONSULTANT and will not be reassigned to perform any of the Work.
2.9 COMPLIANCE WITH LAWS: CONSULTANT will keep itself informed of and in compliance with all applicable federal, state or local laws to the extent such laws control or otherwise govern the performance of the Work. CONSULTANT's compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the Federal Department of Housing and Urbanization.
2.10 NON-DISCRIMINATION: CONSULTANT represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
2.11 INDEPENDENT CONTRACTOR STATUS: The Parties acknowledge, understand and agree that CONSULTANT and all persons retained or employed by CONSULTANT are, and will at all times remain, wholly independent contractors and are not officials, officers, employees, departments or subdivisions of CITY.
CONSULTANT will be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants.
CONSULTANT and all persons retained or employed by CONSULTANT will have no authority, express or implied, to bind CITY in any manner, nor to incur any obligation, debt or liability of any kind on behalf of, or against, CITY, whether by contract or otherwise, unless such authority is expressly conferred to CONSULTANT under this Agreement or is otherwise expressly conferred by CITY in writing.
s
nl.
INSURANCE
3.1 DUTY TO PROCURE AND MAINTAIN INSURANCE: Prior to the beginning of and throughout the duration of the Work, CONSULTANT will procure and maintain policies of insurance that meet the requirements and specifications set forth under this Article. CONSULTANT will procure and maintain the following insurance coverage, at its own expense:
A. Commercial General Liability Insurance: CONSULTANT will procure and maintain Commercial General Liability Insurance ("CGL Coverage") as broad as Insurance Services Office Commercial General Liability coverage (occurrence Form CG 0001) or its equivalent. Such CGL Coverage will have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the general aggregate for bodily injury, personal injury, property damage, operations, products and completed operations, and contractual liability.
B. Automobile Liability Insurance: CONSULTANT will procure and maintain Automobile Liability Insurance as broad as Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). Such Automobile Liability Insurance shall have minimum limits of no less than One Million Dollars ($1,000,000.00) per accident for bodily injury and property damage.
Workers' Compensation Insurance/ Employer's Liability Insurance: A policy of workers' compensation insurance in such amount as will fully comply with the laws of the State of California and which will indemnify, insure and provide legal defense for both CONSULTANT and CITY against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by CONSULTANT in the course of carrying out the Work contemplated in this Agreement.
D. Errors & Omissions Insurance: For the full term of this Agreement and for a period of three (3) years thereafter, CONSULTANT will procure and maintain Errors and Omissions Liability Insurance appropriate to CONSULTANT's profession. Such coverage will have minimum limits of no less than One Million Dollars ($1,000,000.00) per claim.
3.2 ADDITIONAL INSURED REQUIREMENTS: The CGL Coverage and the Automobile Liability Insurance will contain an endorsement naming the CITY and CITY's elected and appointed officials, officers; employees, agents and volunteers as additional insureds.
3.3 REQUIRED CARRIER RATING: All varieties of insurance required under this Agreement will be procured from insurers admitted in the State of California and
authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Article, all required insurance will be procured from insurers who, according to the latest edition of the Best's Insurance Guide, have an A.M. Best's rating of no less than A:VII. CITY may also accept policies procured by insurance carriers with a Standard & Poor's rating of no less than BBB according to the latest published edition the Standard & Poor's rating guide. As to Workers' Compensation Insurance/ Employer's Liability Insurance, the CITY Representative is authorized to authorize lower ratings than those set forth in this Section.
3.4 PRIMACY OF CONSULTANT'S INSURANCE: All policies of insurance provided by CONSULTANT will be primary to any coverage available to CITY or CITY's elected or appointed officials, officers, employees, agents or volunteers. Any insurance or self-insurance maintained by CITY or CITY's elected or appointed officials, officers, employees, agents or volunteers will be in excess of CONSULTANT's insurance and will not contribute with it.
3.5 WAIVER OF SUBROGATION: All insurance coverage provided pursuant to this Agreement will not prohibit CONSULTANT or CONSULTANT's officers, employees, agents, subcontractors or subconsultants from waiving the right of subrogation prior to a loss. CONSULTANT hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents and volunteers.
3.6 VERIFICATION OF COVERAGE: CONSULTANT acknowledges, understands and agrees, that CITY's ability to verify the procurement and maintenance of the insurance required under this Article is critical to safeguarding CITY's financial well-being and, indirectly, the collective well-being of the residents of the CITY.
Accordingly, CONSULTANT warrants, represents and agrees that it will furnish CITY with original certificates of insurance and endorsements evidencing the coverage required under this Article on forms satisfactory to CITY in its sole and absolute discretion. The certificates of insurance and endorsements for each insurance policy will be signed by a person authorized by that insurer to bind coverage on its behalf, and will be on forms provided by the CITY if requested. All certificates of insurance and endorsements will be received and approved by CITY as a condition precedent to CONSULTANT's commencement of any Work. Upon CITY's written request, CONSULTANT will also provide CITY with certified copies of all required insurance policies and endorsements.
3.7 FAILURE TO MAINTAIN COVERAGE: In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by CONSULTANT or CITY will withhold amounts sufficient to pay premium from CONSULTANT payments. In the alternative, CITY may cancel this Agreement effective upon notice.
3.8 SPECIAL RISKS OR CIRCUMSTANCES. CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, 8
insurer, coverage, or other special circumstances.
IV.
INDEMNIFICATION
4.1 The Parties agree that CITY and CITY's elected and appointed officials, officers, employees, agents and volunteers (hereinafter, the "City Indemnitees") should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attomeys' fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the City Indemnitees with the fullest protection possible under the law. CONSULTANT acknowledges that CITY would not enter into this Agreement in the absence of CONSULTANT's commitment to indemnify, defend and protect CITY as set forth herein.
Notwithstanding the foregoing, to the extent CONSULTANT's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT.
CONSULTANT's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the CITY, its officials, officers, employees, agents or volunteers.
4.2 To the fullest extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend the City Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs, and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the CITY.
4.3 CITY shall have the right to offset against the amount of any compensation due to CONSULTANT under this Agreement, any amount due to CITY from CONSULTANT as a result of CONSULTANT's failure to either pay CITY promptly for any costs associated with CONSULTANT's obligations to indemnify the City Indemnitees under this Article, or related to CONSULTANT's failure to either (i) pay taxes on amounts received pursuant to this Agreement, or (ii) comply with applicable workers' compensation laws.
4.4 The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers' compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY's elected and appointed officials, officers, employees, agents, and volunteers.
4.5 CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in 9
the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY's elected and appointed officials, officers, employees, agents, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT's subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys' fees incurred by counsel of CITY's choice.
4.6 CITY does not, and shall not waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.
4.7 This Article and all provisions contained herein (including but not limited to the duty to indemnify, defend, and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the CITY may have at law or in equity.
V.
TERMINATION
5.1 TERMINATION WITHOUT CAUSE: CITY may immediately terminate this Agreement at any time for convenience and without cause by giving prior written notice of CITY's intent to terminate this Agreement which notice shall specify the effective date of such termination. Upon such termination for convenience, CONSULTANT will be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination.
CONSULTANT may not terminate this Agreement except for cause as provided under Section 5.2, below. If this Agreement is terminated as provided herein, CITY may require CONSULTANT to provide all finished or unfinished Documents and Data, as defined in Section 6.1, below, and other information of any kind prepared by CONSULTANT in connection with the performance of the Work.
CONSULTANT will be required to provide such Documents and Data within fifteen (15) calendar days of CITY's written request. No actual or asserted breach of this Agreement on the part of CITY pursuant to Section 5.2, below, will operate to prohibit or otherwise restrict CITY's ability to terminate this Agreement for convenience as provided under this Section.
5.2 EVENTS OF DEFAULT; BREACH OF AGREEMENT:
A. In the event either Party fails to perform any duty, obligation, service or task set forth under this Agreement (or fails to timely perform or properly perform 10
any such duty, obligation, service or task set forth under this Agreement), an event of default (hereinafter, "Event of Default") will occur. For all Events of Default, the Party alleging an Event of Default will give written notice to the defaulting Party (hereinafter referred to as a "Default Notice") which will specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default will be cured, which will not be less than the applicable cure period set forth under Sections 5.2B and 5.2C, below, or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default will constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.
B. CONSULTANT will cure the Event of Default within the following time periods:
Within ten (10) business days of CITY's issuance of a Default Notice for any failure of CONSULTANT to timely provide CITY or CITY's employees or agents with any information and/or written reports, documentation or work product which CONSULTANT is obligated to provide to CITY or CITY's employees or agents under this Agreement.
Prior to the expiration of the 10 -day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 10 -day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.i. that exceeds seven (7) calendar days from the end of the initial 10 -day cure period; or ii. Within fourteen (14) calendar days of CITY's issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14 -day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14 -day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14 -day cure period.
In addition to any other failure on the part of CONSULTANT to perform any duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or task), an Event of Default on the part of CONSULTANT will include, but will not be limited to the following: (i) CONSULTANT's refusal or failure to perform any of the services or tasks called for under the Scope of Work; (ii) CONSULTANT's failure to fulfill or perform its obligations under this 11
Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONSULTANT's and/or its employees' disregard or violation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONSULTANT, whether voluntary of involuntary; (v) CONSULTANT's refusal or failure to perform or observe any covenant, condition, obligation or provision of this Agreement; and/or (vii) CITY's discovery that a statement representation or warranty by CONSULTANT relating to this Agreement is false, misleading or erroneous in any material respect.
C. CITY will cure any Event of Default asserted by CONSULTANT within forty- five (45) calendar days of CONSULTANT's issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 45 -day cure period. Prior to the expiration of the 45 -day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45 -day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY's failure to timely pay any undisputed sums to CONSULTANT as provided under Section 1.5, above, will be cured by CITY within five (5) calendar days from the date of CONSULTANT's Default Notice to CITY.
D. CITY, in its sole and absolute discretion, may also immediately suspend CONSULTANT's performance under this Agreement pending
CONSULTANT's cure of any Event of Default by giving CONSULTANT written notice of CITY's intent to suspend CONSULTANT's performance (hereinafter, a "Suspension Notice"). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONSULTANT will be compensated only for those services and tasks which have been rendered by CONSULTANT to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY will operate to prohibit or otherwise restrict CITY's ability to suspend this Agreement as provided herein.
E. No waiver of any Event of Default or breach under this Agreement will constitute a waiver of any other or subsequent Event of Default or breach.
No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.
F. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder will be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
12
Upon written notice to CONSULTANT, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONSULTANT, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONSULTANT's breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.
CONSULTANT will be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY's exercise of its remedies under this Agreement.
G. In the event CITY is in breach of this Agreement, CONSULTANT's sole remedy will be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONSULTANT under this Agreement for completed services and tasks.
5.3 SCOPE OF WAIVER: No waiver of any default or breach under this Agreement will constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.
5.4 SURVIVING ARTICLES, SECTIONS AND PROVISIONS: The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto will not operate to terminate any Article, Section or provision contained herein which provides that it will survive the termination or normal expiration of this Agreement.
VI.
MISCELLANEOUS PROVISIONS
8.1 DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY: All Documents and Data will be and remain the property of CITY without restriction or limitation upon their use or dissemination by CITY. For purposes of this Agreement, the term "Documents and Data" means and includes all reports, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of CONSULTANT in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and. Data stored digitally, magnetically and/or electronically. This Agreement creates, at no cost to CITY, a perpetual license for. CITY to copy, use, reuse, disseminate and/or retain any and all 13
copyrights, designs, and other intellectual property embodied in all Documents and Data. CONSULTANT will require all subcontractors and subconsultants working on behalf of CONSULTANT in the performance of this Agreement to agree in writing that CITY will be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by CONSULTANT in the performance of this Agreement.
6.2 CONFIDENTIALITY: All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and will not be disclosed by CONSULTANT without prior written consent by CITY. CITY will grant such consent of disclosure as legally required. Upon request, all CITY data will be returned to CITY upon the termination or expiration of this Agreement. CONSULTANT will not use CITY's name or insignia, photographs, or any publicity pertaining to the Work in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.
6.3 FALSE CLAIMS ACT: CONSULTANT warrants and represents that neither CONSULTANT nor any person who is an officer of, in a managing position with, or has an ownership interest in CONSULTANT has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., Section 3789 et seq. and the California False Claims Act, Government Code Section 12650 et seq.
6.4 NOTICES: All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:
CONSULTANT:
INSERT CONSULTANT NAME
INSERT ADDRESS
Attn: INSERT PERSON OF
CONTACT NAME
Phone: INSERT PHONE NUMBER
CITY:
City of Bell Gardens
7100 S. Garfield Avenue
Attn: INSERT DEPARTMENT
Phone: 562-806-7700
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, forty-eight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.
6.5 COOPERATION; FURTHER ACTS: The Parties will fully cooperate with one another, and will take any additional acts or sign any additional documents as are reasonably necessary, appropriate or convenient to achieve the purposes of this Agreement.
6.6 SUBCONTRACTING: CONSULTANT will not subcontract any portion of the Work 14
required by this Agreement, except as expressly stated herein, without the prior written approval of CITY. Subcontracts (including without limitation subcontracts with subconsultants), if any, will contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.
6.7 CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS: CITY reserves the right to employ other contractors in connection with the various projects worked upon by CONSULTANT.
6.8 PROHIBITED INTERESTS: CONSULTANT warrants, represents and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants and represents that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of CITY, during the term of his or her service with CITY, will have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
6.9 TIME IS OF THE ESSENCE: Time is of the essence for each and every provision of this Agreement.
6.10 GOVERNING LAW AND VENUE: This Agreement will be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, will be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, will in the Central District of California located in the City of Los Angeles, California.
6.11 ATTORNEYS' FEES: If either Party commences an action against the other Party, legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation will be entitled to have and recover from the losing Party reasonable attorneys' fees and all other costs of such action.
6.12 SUCCESSORS AND ASSIGNS: This Agreement will be binding on the successors and assigns of the Parties.
6.13 NO THIRD -PARTY BENEFIT: There are no intended third -party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.
6.14 CONSTRUCTION OF AGREEMENT: This Agreement will not be construed in favor of, or against, either Party but will be construed as if the Parties prepared this 15
Agreement together through a process of negotiation and with the advice of their respective attorneys.
6.15 SEVERABILITY: If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions will continue in full force and effect.
6.16 AMENDMENT: MODIFICATION: No amendment, modification or supplement of this Agreement will be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void and invalid.
6.17 CAPTIONS: The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
6.18 INCONSISTENCIES OR CONFLICTS: In the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement will control.
6.19 ENTIRE AGREEMENT: This Agreement, including all attached exhibits, constitutes the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, which may have been entered into between CITY and CONSULTANT prior to the execution of this Agreement. Any statements, representations, or other agreements, whether oral or written, made by either Party that is not embodied herein will not be valid or binding on the Parties. No amendment, modification or supplement to this Agreement will be valid and binding unless in writing and duly executed by the Parties pursuant to Section
6.16, above.
6.20 FORCE MAJEURE: The Term shall be extended in the event of any delays due to unforeseeable causes beyond the control of CONSULTANT and without the fault or negligence of CONSULTANT, including but not limited to severe weather, fires,_earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY, if the CONSULTANT shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The City Representative shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the City Representative such delay is justified. The City Representative's determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONSULTANT be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONSULTANT's sole remedy being extension of the Agreement pursuant to this Section.
6.21 COUNTERPARTS: This Agreement will be executed in three (3) original 16
counterparts each of which will be of equal force and effect. No handwritten or typewritten amendment, modification or supplement to any one counterpart will be valid or binding unless made to all three counterparts in conformity with Section
6.16, above. One fully executed original counterpart will be delivered to CONSULTANT and the remaining two original counterparts will be retained by CITY.
(SIGNATURES ON NEXT PAGE)
17
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.
CITY OF BELL GARDENS: CONSULTANT NAME:
By: By:
Name: Name:
Title: Title:
Date: Date:
APPROVED AS TO FORM:
Stephanie Vasquez, City Attorney
18
EXHIBIT "A"
CITY RFP
19
EXHIBIT "B"
CONSULTANT PROPOSAL
20
Ad Nendurn No. 1
Request for Proposal or Scurity Sentices f r the City of Ben Gardens Sorts Center, Vetere uns Park, and City Hall Parkin L e 1 of 2
RICHE, TPON CCIWdNi
A
0000 LANE.• BIIELe.L. GARDENS, CAL. °'C R.v lA 90201,-6122 (56,2) '806-7650 IFAX (562) 3341-745 Mir VWW BE.'L..LGARDNENS.C)RG
REQUEST FOR PROPOSALS
FOR SECURITY SERVICES FOR THE CITY OF BELL
GARDENS SPORTS CENTER, VETERANS PARK
AND CITY HALL PARKING LOT
ADDENDUM NO. 1
September 20, 2023
This addendum is being issued for the REQUEST FOR PROPOSALS FOR SECURITY
SERVICES FOR THE CITY OF BELL GARDENS SPORTS CENTER, VETERANS PARK AND CITY HALL PARKING LOT (RFP).
Submit a proposal with the full understanding and full consideration of this addendum.
This addendum is being issued to incorporate the following changes to the RFP:
1. The City of Bell Gardens is interested in full security services by unarmed guard(s) on foot patrol.
2. The City of Bell Gardens requires at least one (1) guard per assignment.
3. There are three (3) City Facilities that may require full security services by unarmed guards. The following is further clarification on each facility's needs:
• Ford Park Sports Center — A Minimum of fifty-six (56) hours a week • One unarmed guard on foot patrol.
• The Sports Center will require overnight security by an unarmed guard every day of the week from 22:00-06:30. Except for Christmas and New Years Day, the Sports Center will require 24 - hour security coverage.
• There may be occasional special events that require additional overnight security or event security.
• Veterans Park (as -needed)
• One unarmed guard on foot patrol.
• The City hosts special events at Veterans Park. An unarmed security guard is needed for overnight security approximately seven (7) times a year.
Addendum No. 1
Request for Proposals for Security Services for the City of Bell Gardens Sports Center, Veterans Park, and City Hall Parking Lot
City Hall Parking Lot (as -needed)
• One unarmed guard on foot patrol.
• There are a few meetings and events that may require an unarmed security guard for the duration of the event as well as during set up and clean up.
Proposers are reminded that pursuant to RFP's subsection Q of the "Instructions, Terms and Conditions" Section, the City will not be responsible for, or be bound by, any oral communication or any other information or contact that occurs outside the official communication process specified in the RFP, unless confirmed in writing by the City Contact.
Sincerely,
Elizabeth Nava
Director of Recreation & Community Services
The Proposer shall individually identify and acknowledge receipt of this addendum by signing and enclosing a copy of this form in their proposal submittal. Failure to do so may result in disqualification of their proposal submittal.
Signature of Proposer Date
Proposer Firm Name and Address
REQUEST FOR PROPOSALS
FOR SECURITY SERVICES FOR THE CITY OF BELL G ARDENS SPROTS CENTER, VETERANS P ARK AND CITY HALL PARKING LOT RESPONSE TO REQUESTS FOR INFORMATION (RRFI) NO. 1
September 26, 2023
01171. 40 GC1-abed
Is the reward type for this RFP Lump
What type of specific services are you requesting? Armed? Pleas e refer to Addendum No . 1 Unarmed? Patrol Vehicle?
Are there Specific set hours for a shift for the Sports Center Please refer to Addendum No . 1 Guards or any other locations that may need guards?
ould these services be 24 hours 7 days a week?
s there a specific number of guards needed for each post? Please refer to Add endum No . 1
Please refer to Addendum No . 1
6 How many hours per week/year is this project requires staffing for? Could you please let us know the approximate number of hours per week/year.
Please refer to Addendum No .
01171- 40 9ZC 6 abed
7 I Who is the current vendor?
Please clarify current total weekly hours of service.
Prosegur Services Group, Inc.
Please r efer to Addendum No. 1
19 What is the current bill rate?
28.57 Would the City have any objection to rolling over any current staff, should there be a change?
If there is an incumbent contract, can you please provide the current contractor's name, annual cost and number of hours, and billing rates?
There are currently no City staff assigned to security services .
The City does not currently have an active contract .
12 I What is the expected start date?
The expected start date would be November 1, 2023, pending a fully executed contract.
13 here a minimum requirement of on -call guard officers? Please refer to Addendum No . 1
EXHIBIT "B"
CONSULTANT PROPOSAL
20
RFP PROPOSAL
RESPONSE PACKET FOR
NM }Ili
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City of Bell Gardens:
Security Guard Services
sent :lwu IM
American Global Security, Inc.
Nikolas Tartakovsky - Head of Procurement
(818) 350-1000 ext. 1016
[email protected]
September 28, 2023
011I01 11iih�iul� Il i li ipiilQll � ll �I��iu �lll l l ll l gipul i ��, � r I�i�mimuwwllilgl,�
Pa•e 1328 of 1410
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s
Table of Contents 2
Letter of Transmittal 3-4
Premier Accounts 5
General Staffing 5-6
Scope of Work 7-9
Mobilization and Deployment of Personnel and Equipment............. ....... ........ 10 Project Schedule 11-12
Project Controls 1317
Quality Control Plan 18
Recruitment Practices 19
Training Plan 20-25
Appearance: Uniforms and Equipment 26-28
Regional Offices 29
Project Organizational Chart 30
Regional Offices 29
Key Personnel 31-37
Cost Proposal 38
Important Statements 39
Certificate of Insurance 40
References 41-47
CITYOF SILELL GARDENS S i :oURIT" EE /IC EES I American Gbbai Security. Inc. 'Ma i,
Attn: Elizabeth Nava
Director of Recreation and Community Services
7100 Garfield Avenue
BeII Gardens, CA 90201
To whom it may concern,
On behalf of the dedicated team at American Global Security, Inc. I submit this Proposal to provide unarmed security services to the City of BeII Gardens. AGS has carefully reviewed the scope of work and terms in the RFP, and we are committed to providing professional and full - service security guard services at the Bell Gardens Sports Center, as -needed special event security services at Veterans Park, and as -needed security services for the parking lot of City HaII. AGS will be recommending the use of mobile surveillance platforms to address the specific request by the City to enhance our security approach. AGS agrees to maintain all duties and tasks outlined in the RFP, and submits our cost proposal as an irrevocable offer for one hundred and eighty (180) days. We acknowledge the receipt of all Addenda and vouch that all information submitted in this proposal is true and correct.
American Global Security has several similar Municiplaity contracts throughout California, which feature a variety of size and scope of work. AGS is an excellent fit for this security initiative because of our unique approach and our status as a small business. Every client matters to us, and our attention to detail is unmatched. The technology we incorporate into our services is industry leading. Our in-house training program is filled with the knowledge our guards need to succeed in the field. This proposal will cover our firm's history, corporate overview, key personnel and general staffing, the reporting software we use, our uniform and equipment, recruitment policies and procedure, training program, and references.
The core tenants of American Global Security, Inc. are integrity, vigilance, and helpfulness.
American Global Security sets the bar high for personal protection solutions throughout California by using advanced daily reporting methods, recruiting and retaining the highest -level personnel in terms of experience and professionalism, and supporting our own security guards with hands- on management and training. We are devoted to helping both private enterprises and municipalities alike in securing property, assets, and people. In order to fit the needs of our diverse customers, we can individually design a security plan for each location or event as it presents itself. If a location or organization already has a plan in mind which includes post orders, we are capable of adapting our approach and training our personnel to accommodate all requests and specific site protocols. AGS is considered an industry leader in providing great customer service between clients and our management team through our 24/7 Dispatch Center and our AGSTrac® Reporting System. This reporting system features a client portal which gives those authorized direct access to an unparalleled level of data.
Our clients have come to trust our expertise with protecting critical infrastructure, maintaining complex operations, and securing high -traffic or vulnerable locations. Our experience gives us the understanding of the unique safety, security, and risk -needs faced on a day-to-day basis in these environments. Some of our best experience has been working with City municipalities to provide security services at important locations like City Halls, Public Libraries, Metrolink Stations, and Public Parks. Security Services we perform also extend to providing patrols at and around these important municipality locations, as well as many corporate offices and storefronts, public housing complexes, and other locations. American Global Security also works with construction companies, has guards stationed at corporate and medical facilities, at school campuses, apartment complexes, and retail centers to provide cutting edge security services.
CITY OF BELL GARDENS •. S GURl I Y SERV0C ES IAmerican Global Security, Inc. I re
American Global Security, Inc. is an S corporation that was established in May 5, 1999 by a dedicated, diverse team of professionals with thirty years of combined experience in private security, law enforcement, and foreign militaries. AGS was fully incorporated in the state of California on February 5th, 2017 and since then we have grown rapidly .to meet the new security threats our communities face every day. We are a minority owned and operated small business that has spread out to cover all of California's security needs. As a leading security services provider in California, we understand that every single client deserves a different security work plan, approach to said plan, as well as different methods and accommodations.
This is why AGS updates our in-house training programs on a regular basis in accordance with the various security risks that may be encountered in the field. This hands-on approach to training ensures that our security field teams have the appropriate understanding of post -duties and site protocols to provide immediate and effective action against any security breach, or respond appropriately to daily routine duties. We also frequently modify or adapt our uniform to changing trends within the industry, or for particular job sites. The size and reach of our service catalogue now includes Unarmed and Armed Standing Security Guards, the Patrol Division; Vehicle, Foot, Bike and Golf -cart Patrol, Fire Watch, and Mobile Surveillance Platforms with remote monitoring capabilities.
In recent years, we have seen the increasing need for security services due to the effect that transients and crime are having on communities, businesses, and residences. The rise in crime rates have brought with it an increase in theft, vandalism, and trespassing which affects and threatens all community members, not just businesses. Because of these developments, our roving vehicle patrols and standing guards have become increasingly necessary not only in municipalities, but also throughout our areas of operation in California. We have developed and structured our Community Outreach Training initiative around interactions with homeless, members of the public, and project staff. AGS has made noticeable gains in overall levels of security at each of our job sites as a result. Other training programs have been developed or modified as a result of our field experiences and client requests.
AGS employs and staffs a total of almost 500 full time and part time security guards, and roughly 50 full time employees, including office staff, project management, regional field supervisors, dispatchers, schedulers, and online community managers. We take pride in having a client base of over 100 clients of public agencies and private institutions in California whom we serve.
I am the individual authorized to legally bind our firm. As Regional Vice President, I will also be your Accounts Manager. At this time, we have no financial, business, or other relationship with the City that may impact upon the outcome of this Agreement. AGS stands ready to serve the City of Bell Gardens!
Sincerely,
Suleiman Abdul Wall —Regional Vice President
Email: [email protected]
Dispatch: (877)482-7343 I DirectLine:(323)266-9762 I Fax: (8 18 900-6665 Email: p¢ a ur rnent@„ umu°iu n2,12. ,*ca�,vir4y,g srrt J Webslte: www.americanglobalsecurity.corn Mailing Address: P.O. Box 371653, Reseda, CA 91337
OOFI4IELLIwAfS;'DEINS ,n;,� < SERVICES
�IL�(a LIMY n "� w �, I American Global Security, Inc. Pagks. 4
Premier Accounts
AGS firmly believes that we should be chosen for this important project with the City, because of our commitment to and investment in California communities, our experience providing security services to municipalities, and our attention to detail stemming from our status as a small business. Our firm has expanded tremendously in the past five years of full incorporation as our influence and client base has widened. The focus of our firm is such that any government contract will immediately be considered as one of our most important, achieving the Premier Account designation upon signing. With the Premier Account status, the City will be receiving direct project supervision from a Senior Accounts Manager, a large time commitment from our Operations Manager and Operations Team, and the job -sites will have experienced field supervisors performing weekly check -ins. This account status also grants access to the 'r,v. 0 client portal, which is where daily and incident reports are uploaded, as well as the special Management Report. There is also a wealth of helpful data available in the client portal, which will be detailed in our 'Reports' section.
A feature of our firm size is that we value your business above all else, and will be looking to renew services year to year or as many times as we can. This means that continued effort, good communication, and effective management will remain a top priority as the project continues and evolves. On the other hand, the history of our firm is such that we are thoroughly experienced at providing security services and acquiring/meeting staffing resources for municipalities.
General Staffing
American Global Security field personnel are a team of carefully selected, trained and state certified security guards that are able to remain at our clients' disposal 24/7 if need be. Our Regional Field Supervisors are instrumental in the planning and implementation of innovative and customized security solutions. Our designated operational office for this project is our Corporate Office in Chatsworth, CA. This location will be available during the transition period for guard recruitment selection, training, equipment and uniform outfitting, and initial dispatch.
Operating from within our Corporate Headquarters in Chatsworth, CA is the 24/7 Dispatch Cnter, which is a critical part of our day-to-day operational procedures. Dispatchers are there to verify that all guards are on -site with the necessary equipment and are following any remining COVID-19 protocols specific to that site. They have access to site protocols, guard schedules, guard contact information, AG r. d �,) ,) reporting software we use, and are also remote monitoring several locations. Dispatch can be contacted at any time for direct questions concerning specific guards, site protocol, or any general issues. They will be the City's 24 -hour contact point to resolve scheduling issues or no shows. Just ask to speak to the current Dispatch Manager working at the time. AGS trains our Dispatchers to the highest standards of modern private security protocols (be they state or national) and we take pride in representing a positive contribution to their education through various training courses.
For this project, taking on the security services at the City is well within our staffing capacity. We have a list of guards we have worked with through our Chatsworth Corporate Office, who are looking for new long-term projects to join. However, due to the location of the City, we will mostly be relying on recruitment done through our in-depth system (detailed later on), which enables us to recruit qualified and experienced guards locally.
CITY I'Y OF BELL GARDENS-- ' CURD 1 r` .AEI :VI+GES I American Global Security, Inc.
AGS has recently been expanding our roster of security guards who have a gun card, and have become familiar with the recruitment process for personnel who have this qualification. Our Southern California Operations Manager is adept at redirecting our personnel and coordinating guard schedules. With his assistance, and the recruiting we will do in addition, we will be able to fill the positions needed quickly and deploy these units effectively every day.
Another key team member for this process will be our Recruitment Manager, who focuses on finding new staff for our upcoming projects, and our Training Supervisor. More information on key personnel and how they factor into our security services can be found in a later section.
Our firm has taken all necessary steps to ensure our security officers have a guard card from the BSIS and possess the education, knowledge, and experience to perform the requested services. In compliance with state laws and all applicable regulations, each of our security guards undergo the necessary training to deploy any extra equipment (such as a firearm or baton) and are included in our company's insurance policy for guards with coverage of up to $1,000,000.00.
AGS executes employment agreements with our guards that provide a clear and honest legal basis for our company to fulfill its commitments and obligations. Information such as Driver's License -ID, Guard Card, Gun Cards if applicable, Baton Training proof, First Aid and Defibrillators Certifications, and contact information will be listed on the security team member's AGSTrac page, accessible through the client portal.
(AT'S OE RBI- GARDENS
E6;VICES!American Global Security, Inc_ Raga S
ifei clApL
Scope of Work
American Global Security believes that every client deserves a different approach to their scope of work. Therefore, a thorough examination of the properties and surrounding area to be served is instrumental to ensure a comprehensive understanding of the scope and reach of the coverage, and a successful handling of the client's security needs and vulnerabilities. For this project, AGS will provide coverage at the City's Sports Center, Veterans Park, and City Hall parking lot. Unarmed guards will be assigned to the project, providing access control and other routine duties at the Sports Center.
Unarmed Fixed Post Guards
Guards working at the Sports Center can remain fixed at specific locations, actively perform foot patrols, or have a combination of both as their post orders. Access Control training will be a priority, and guards will also know how to respond effectively to emergencies.
They will be available for after-hours escort duties and lock up procedures, and generally to help the site staff. Daily reporting, including with foot patrol directives, will be a standard part of the daily duties. Guards working in close proximity to the public will be trained on Community Outreach. They will have a positive and professional disposition for staff and visitors, and know how to handle trespassers or transients with respect and authority. Effective communication skills and being able to connect certain individuals to social services when appropriate is what sets our training on this matter apart from other companies. Our guards are trained to know when they should handle a situation themselves versus when they need to reach out to Dispatch, one of our on -call supervisors, or the Police.
For daily reports, we recommend the use of our own software; /1,,GST,if aco,v, direct examples of which will be detailed in a later section. Patrols stops, daily reports, and incident reports are all highly effective and efficient. AGS guards are trained to monitor for any crime or suspicious activity in the form of vandalism, theft, trespassing, unruly persons disturbing the peace, or arson as they perform their patrols. These situations will be briefly incorporated into our standard daily reports, with more details to follow in incident reports which take slightly longer to fill out. If a guard misses their checkpoint window, Dispatch will contact them. Often times when this happens, our guard is dealing with a situation in the moment or investigating and will cover whatever happened in their reports. Our guards will also document any maintenance issues they observe, record any vandalism or stolen property, and include all this information into the Daily Activity Reports.
Our guards are trained to be thorough, especially in patrolling locations with multiple blind spots or hotspots. AGS guards are trained on contacting the appropriate emergency responders depending on the events/situation that they are witnessing. AGS guards are also trained on conflict de-escalation and non-violent response. They are prepared to handle the dispersion of trespassers and the verification of workers or unidentified visitors through information dissemination and basic interpersonal interactions. In doing so, AGS guards are acting as community representatives, and will be upholding a sense of respect and authority while on site. Guards will also be interacting with transients just on the outside of the perimeter fence, but will never leave the site to carry out their duties besides in an extreme emergency.
cm or BELL. GARbENS SECURITY EROttlil. Il,':S I American Global Secuitty, (nc. Page, '7
Event Security
Any special events held at the project locations of Veterans Park and City Hall will fall under our Event Security team. One will be established and deployed with the help of our Events Coordinator, and will feature a rotating selection of guards who are eligible. Some of these guards will be those assigned to the Patrol Division and other permanent sites in this area.
Outside recruitment will also occur, especially for any large-scale events which require five (5) or more guards. Within a fourteen (14) day minimum advance notice, AGS can put together a field team for these events and faciality rentals who will be trained in hand-picked programs like Crowd Control, Access Control, Parking Lot Safety, and Community Outreach. For large scale events, AGS is recommending the additional staffing of a Regional Field Supervisor acting as the point of contact between City event coordinators and our firm.
Remote Mobile Surveillance
The City has indicated they would like us to employ additional technology to enhance security efforts. We are therefore suggesting the installation of mobile surveillance platforms at any City locations where issues are common or surveillance would be beneficial. Our Mobile surveillance platforms are made by LiveView Technologies, but are fully integrated into our company's structure, both in terms of deployment and replacement/maintenance. AGS employes several full-time technicians who are capable of installation and maintenance of the mobile surveillance platforms. These technicians have been trained directly by LiveView and operate out of our Corporate Headquarters. They will be in charge of installation for this project, and will be placing the platforms at key locations. One of the best features to our LiveView platforms is the deterrence they provide through alarms and audio warnings. These can be remotely triggered by our monitors in Dispatch who are actively viewing and responding to the sensors being tripped or the cameras catching movement. When monitored actively, they can be used to prevent an intrusion form occurring before it ever starts.
The relationship between the human elements and the mobile surveillance platforms is another huge benefit to installing them. Our mobile surveillance platforms can communicate directly with our guards in the field, in addition to our 24/7 Dispatch Center. The LiveView system will push alerts via text to our guards and emails to our Dispatch Center, who will then respond as needed.
Guards can then proceed to that location. Dispatch will call field teams to follow up, call the police, or inform a nearby supervisor depending on the level of intrusion, crime, or emergency.
LiveView technologies are integrated into our Dispatch Center through the use of cloud computing, which grants us remote access at any time without necessitating the use of any additional hardware for the service. Dispatch will both monitor the platform's cameras manually, and receive alerts when either the cameras or sensors spot something that registers as a security breach. Dispatch then calls a guard stationed on site, who will radio his partner to help directly address the situation. LiveView Technologies ship the units directly to the AGS corporate Headquarters, located in Chatsworth; they are then dispersed to other hub offices. When a client purchases our remote monitoring services, the platforms are hauled directly to the site via a trailer and are installed by a trained AGS technician. AGS currently has several, fully operational units stored in our Chatsworth warehouse. We keep a small stock pile there due to the increasing popularity of the service, and also to cover for any replacements needed.
Each of our hub offices has at least one platform at any given time, with room to perform maintenance also at that location.
CITYO
BELLGARDENS— SEICIJRIFFY ShRVICEb Arnerican Global Security, Inc, Page
AGS has been trained first-hand by a LiveView rep on how to set up, take down, and move the mobile surveillance units. The design and development aspects are handled by the capable team at LiveView Technologies. However, AGS does work with our clients to choose which model of head unit should be used, in addition to where and how it should be mounted or deployed. The units themselves are assembled on site if they are mounted version, or at our nearest office to the site and then towed if they are the self- sufficient, trailer pulled variant. Technical specifications and additional options for these units will be listed. These units are repaired by AGS technicians either on site, or transported to the nearest hub office while a replacement is prepared. When one unit malfunctions or needs replacement for whatever reason, AGS will do so within 24 hours with one of the other platforms in storage.
In terms of reviewing old camera feeds and storing video, we use a cloud -based system which allows us to store much more information. AGS can offer over 30 days of recorded camera feeds with multiple systems. Up to three mobile platforms can have their feeds recorded and stored at one location for approximately 30 days. Premier accounts are subject to higher rates for these platforms so that we can also support a cloud -based process and have more data.
Additional Insight
AGS has assessed the staffing capabilities in the surrounding area and has decided to increase the number of trained guards in our Transition Period beyond the minimum necessary amount.
This will be done at no extra cost to the City. We are planning on training at least two (2) additional officers (not including the on -call unarmed guard) along with the other fixed positions and patrol guards. These back-up guards will be assigned to other active roving patrols in that area. Our roving patrol force is designed and scheduled buy our operations team to allow for maximum flexibility and re -direction capabilities. As it stands currently, AGS uses our patrol guards as backup guards for other nearby sites that could be requesting additional guards with little to no advanced notice. Incorporating these guards into the Transition period gives us extra leeway in filling gaps in staffing or covering last minute requests.
After three -five (3-5) weeks into the Agreement, our Senior Accounts Manager will suggest ways to improve the security services at the final weekly meeting during this Transition window.
This procedure is a part of our Quality Control plan and will also be detailed in the section dedicated to that. AGS will continue to monitor the successes and failures of our security services and relay them at this meeting. This process for internal review of our services is done through feedback from our clients and by reviewing the security analytics that are available through our i'r,,x mJ application. Hotspot and pattern tracking, in combination with our data on individual guards and how they are performing are used to create this review. f°;,IOP r;F"B LL GARDENS --SECURIIY SU WIC IE; iAmerican Global Security, Inc. Page ., „;
Mo , zatilio l yment •q eClL my P n Eelend q
Our Mobilization and Deployment of Security Personnel and Equipment Plan ensures: (i) a rapid and effective deployment of our security guards to the project locations and; (ii).resourcefulness, meaning that any equipment that needs replacement will be done so promptly upon request of our security guards or that of our On Call Supervision.
Our Main Dispatch Center and Corporate Office in Chatsworth is available 24,7 for customer services inquiries, reports or security analytics requests, and complaints. They are a communication and remote monitoring hub, with our regional/corporate offices being those that focus on training, equipment assignment, storing, and replacement, in addition to vehicle assignment and repair scheduling. Transport to and from the job -site will be handled by the personal transportation means of our security personnel, and has no impact on this contract besides in terms of whether guards will arrive on time. This however, is more an issue of Dispatch and our Operations Team communicating/coordinating.
Timeliness
Localized recruitment to the site will be pursued, to ensure that guards will have limited travel distance from their home and will therefore be more likely to arrive on time. This timeliness is enforced by both our 24/7 Dispatch Center and our time -card tracking process. All our security guards, without exception, are required to report any condition that would make them unfit to stand ready for service within a reasonable period of time. Backups guards attached to the project and part of our Transition Period will be operating in the nearby area and scheduled for patrol as part of our personnel strategy. If a post is unexpectedly empty, a Regional Field Supervisor will be instructed to man the post until a replacement is successfully deployed. This process can take up to forty-eight (48) hours to find a long-term replacement, but our Regional Field Supervisors will be on -site within one (1) hour to cover for unexpected outages or because of requests made by the client. Within twenty-four (24) hours we can also Transition one of our Backup guards to full time at the job site. AGS Transition Plans for Premier Accounts make finding coverage for outages and as -needed situations fast and effective.
When a guard is going to be late for or miss their shift, they must contact our 24/7 Dispatch Center at least three (3) hours in advance to alert them of the issue. A Regional Field Supervisor attached to the project will cover their position until they arrive, or potentially be directed to take over their shift for the day if no back up guards are available.
If a guard missed their on -site clock in without providing any communication, our 24/7 Dispatch Center will be notified through ,AGSTrarb and our Operations Team will be notified through d'""namXp e ss. Dispatch will then contact the guard to inquire (late clock -ins allow for a two (2) minute window of error). Late guards will result in Dispatch contacting an appropriate Field Supervisor to relieve the position.
Lunch Breaks
American Global Security offers our personnel paid lunch breaks so that they may take breaks while on shift. However, we understand that some clients cannot accommodate this practice. AGS will dispatch a local Field Supervisor to cover the lunch break and man a post while the current guard leaves for lunch. If the guard is allowed to remain on site and take their break, we will rely on the coverage of the other guard there and stagger their lunches.
CITY. OF BE ILL (3A.REItllE1N S SECURITY wSll' I ' ' 1 eS I American Global Security, Inc. V'ac a. 10
We expect our Regional Field Supervisors to be mostly relegated to acting as short-term shift coverage for this project on occasion where it is warranted, but mostly performing their usual supervisory duties. Multiple levels of accountability are always preferred on AGS projects. One of our Regional Feld Supervisors will be ready to meet with the designated project manager for the City within a short time frame of two -three (2-3) hours to report on our security guards' performance and find out if they can approve their work methods or approach. A meeting can be called by the City for any reason. Otherwise, meetings can be scheduled your dedicated Accounts Manager attached to the project several days in advance depending on the topic.
Pt je t
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Transition Period
As the new security team for the City at the job site, our firm will spend as little time in transition as possible. Security practices and protocols will be finalized rapidly during the training window of our project calendar. However, we do intend to have a few busy days as we have staff on - site learning from our supervisor roles, Transition Team, and any City project management who wishes to be there. Hands on training from supervisors will ensure a good level of familiarity with the site.
The process is multi -faceted and begins almost immediately upon the date the contract is awarded. The attached Accounts Manager accompanied by at least one field supervisor, will walk the job site. AGS will also communicate with the client's current team (if applicable) to determine the security threats being faced and begin plans to address these vulnerabilities. This is part of the phase of the project, and is usually one of the final chances to easily modify the approach to security at a given site, pursue options to increase the amount of security guards on site, or alter the initial contract. Should any client want to retain specific, high - performing members of the incumbent firm's personnel, they should make such recommendations to our Accounts Manager while they are walking the job site or before our services take effect. AGS will be happy to accommodate any such requests, after guards pass through a condensed follow up interview and vetting process.
The second stage of the Transition begins roughly two weeks prior to the start of service date.
Our main transition . team, consisting of the Accounts Manager and the project -assigned Regional Field Supervisors are introduced to the new guards who have been selected for the project. This meeting will take place at our Riverside Hub Office. The Transition Team will assure that everything is understood by the new guards in terms of training, patrol routes and that all of our operational protocols meet the standards of City staff and project management. This team will open the source of communication between our
guards and the necessary site representatives. The
transition team will also work to develop any training
programs they feel would be beneficial to those
providing security at the sites. Both our lead team
members and guards are expected to stay flexible in
terms of hours and protocols being finalized during this period. On the note of communication, our Dispatch
Manager will have reached out to the site managers or
designated City Project Manager to give them access to
our reporting system Online portal via their email.
mIFFY OF BEL.L. GARDENS hm.11 >. SECUIR ITS. SEVI kL I American Gl salSonneiy,Ine.
Page, 11
As part of our transition plan, we plan on having a meeting with the project Accounts Manager, Regional Field Supervisors, and any site manager or City staff that wishes to be present. This meeting will be scheduled for two -three (2-3) weeks into the Transition Period, and will be when we finalize our Plan of Operations, including any optional services that the City elects.
The transition plan will be formalized prior to the "start of service" date of the new contract. AGS has made note of the timeframe for this project and is prepared to have our Transition Team, guard selection, and all other necessary preparation made roughly 30 days before the start of service date. The implementation of said Transition Plan can take up to 30 days after the start of service. In total, our Transition period lasts 60 days. After this point, all guards and supervisors working on the project should be operating smoothly and efficiently while establishing their own growing rapport with any site staff or City staff.
an s do Pr c s
ar weeks Pit wto D
• Confirm and Acknowledge
the Service Ag ernarrt and
client expectations.
• Accounts Manager meets
with team to discuss
contract.
• Put Poet #rtrf into writing,
plan patrol routes,
implement specific protocols
as part of our individualized
approach for each slte.
• Recruit the necessary staff
either from within our own
ranks or using
• Verify that all Guard cards
and required training is
current.
• Distribute AGS uoffecirui
employee horsttmook,
• AU new personnel are
enrolled In payroit system.
• Establish contact with
Incumbent officers and
security Arm if possible.
• Our regional field supervisor
on the project will be
conducting his own site tour
In the thirty (30) days leading
up to the start of service date.
• Finalize our planned
approach to the Scope of
Work, including site maps
wlth routes and post orders.
• AGS Personnel
tiaentation kfieating where
schedules are distributed.
Breakdo
First Two
Ofrransitlio i atto
• Communicate transition
information to project staff
and the guards to be
deployed.
• I.D. badges and special
equipment is distributed.
• City staff will be given
access to AGST°rac
a rportinig system client
• Provide daily updates and
a team meeting with City
staff at 2-3 weeks in
• Have our Regional Multi
4M„ 'miser present for
training, including on
weekends if applicable.
• Cross -train personnel
and backup personnel if
possible/applicable.
• Confirm that we are
responding to all
requirements of the
contract and requests
made by the City.
• Maintain ftexihilily in our
timeline, personnel
assignments, and post
order improvements -
Urar. umnerm't any
thallen es vve face and
milestones owe have
accompliished..
CITY OF DELL GA,RDUvNS.M SECURIPA" SERVICES IAmericarrGlcbalSecurity, Inc.
Chief Financial Officer
Reviews initial invoice
Reviews site specific
training that has been
conducted.
Review
assigned personnel to
make sure they meet
AGS standards.
• Confirm with City PM
and site staff that the
project approach and
staffing is satisfactory.
• Smooth , workflow is
achieved,
security lapses have
been covered and a
rapport is being
established between
guards and site staff.
• Senior
accounts manager has'
first monthly meeting
with City PM
PaY •a `I2
Project
We have several levels of project controls to ensure that we control costs, stay within budget, monitor schedules, and keep guard accountability high. On the ground level, our Field Supervisors keep our guards accountable through regular scheduled and unscheduled check - ins. These check -ins will hopefully result in the positive reinforcement of duties performed well, but can also result in a scheduled field training review, in -office training refresher for more serious mistakes or grievances, or employee reprimand or dismissal if the mistakes are repeated (or upon request of the City Project Manager).
Time Cards and Invoices
For this project, Southern Califomia Operations Manager, Hewad Wardak (see "Team Qualifications"), is responsible for monitoring and coordinating employee schedules. To perform this task, he uses the Team Xpress scheduling application which shows all job sites currently under our security protection and includes the guards posted there, exact shift hours, shift changes, shift overlaps, and shift openings. This software is so effective because of the companion app which all of our employees use to clock in and out and take breaks. It uses a precise geofencing system to ensure that the employee is within a 100 -meter radius of their dedicated job site, only then allowing them to start their shift. Our guards will receive one reminder letter after dereliction of duty, continued tardiness or leaving early, followed by termination. The application also acts as an internal control measure for payment discrepancies and a way to provide timely invoices.
GPS Tracking — On Foot & Vehicle
Another aspect to our project controls that AGS uses is our patrol vehicle GPS tracking. Dispatch has a record of where all patrol vehicles currently at, how fast they are going, and of course who is driving them. They receive a notification when the vehicles are traveling at unsafe speeds.
We can do the same for our golf carts. All this data will also be visible to the City PM through the AGSTrac client portal.
Reporting
Daily and incident reports will be provided. American Global Security has an automated, technological and eco-friendly reporting system by which smartphones equipped with special logs and reporting software will be provided to our security officers, through which detailed and concise reports will be prepared and submitted.
We provide our security officers with smartphones
and tablets with quick and simple drop -down
reporting menus and software to streamline the
reporting, maximizing on -site visibility and
considerably reducing unnecessary usage o
documents. Reports are submitted in Word format,
via email, and must comply with AGS and client
standards. Reports can also be accessed directly,
along with other useful data on incident trends and
hot spots, through the client portal.
CITY OF BELL GARDENS —SECURITY I SERVICES ES I American Global Security, Inc. •
AGSTrac® Reporting System
Forthis project, AGS is recommending the use of our own reporting system, A GS Trace.
There are three levels to the items in our Daily Reports. Incident reports have their own system and are always treated as high importance.
— This is normal activity expected to occur and does not require notification to our management staff or City staff (Unless desired). Level 1 events are still recorded in our system.
- This will be activity that is outside of normal expectations and requires notification of our lower -level supervision. During the Transition Period, we will identify the City Project Manager and any staff who will want to receive Level 2 entries.
Ih., v& 0 r C1rIthud ActlMPfty - This will be urgent activity and of an emergency nature. This will automatically be sent to American Global Security's management team and the City PM and designated staff who are set to receive these alerts. The online reporting software is another tool we use to manage our services and bring transparency to our operations.
All American Global Security guards will be expected to be proficient in the use of our reporting software. This will enable the City PM to closely monitor the activity of each individual guard if desired or needed. Our guards will report on any unusual findings, as well as normally checking in when they are just going about business as usual. We supply QR code stickers along their patrol route, at intervals and locations within the service area. AGS guards then scan the codes to verify patrol checkpoints at specific times. Patrol routes can either be at set times or be randomized, but will always pass -through critical areas and will be thorough. Reports will include a time, date, notes, pictures, and a GPS stamp. The time -stamps, and reports with photos attached will accessible through the client portal at any time to authorized City personnel. AGS management will design and build out your account communication plan specific to your scope and operations, which can be expanded to include a focus on maintenance issues. AGSTrac® also allows our Dispatch Center to observe the activity taking place on -site in real time. AGS dispatchers are one of many levels of supervision and are familiar with all post requirements at sites they oversee.
Helpful features of AGSTrac include: incident reports, daily reports, security checkpoint summaries, monthly security summaries with helpful pie charts to track pattems and hotspots, and a GPS driven map of where our guards have been while on patrol. 11"l BII L„L.GARDE NIISs I C JRI r': E RVICES American Global Security, Inc, Page. "14
AMERICAN GLOBAL SECURITY
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While using any Android or Apple device, Officers in the field can:
Report
Incidents
Update Daily
Activity Reports
Receive Tasks & Communicate
Reminders
with Dispatch
:0
Include Photos
& Audio Files
Clock In
and Out
All of this information is GPS tracked and
available in real time in the Issue Monitor
Maintenance
Teams & Vendors
Dispatchers,
Supervisors & Admins
Scan
Checkpoints
Issue Warnings
& Violations
Local & Regional
Facility Managers
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Property Damage Report
Commercial Property
5412 Beach Boulevard
Long Beach. CA 913808
Curb
Officer Jake Smith
(62,3) 452.2.323
AMERICAN GLOBAL, SECU
Tue 03/13/18 01:39 PM JAKE SMITH
Tue 03/13/18 01:39 PM JAKE SMITH
Tue 03/13/18 01:39 PM JAKE SMITH
Tue 03/13/18 01:39 PM JAKE SMITH
Tue 03/13/18 02,17 PM SUP. ERIKSON
JAKE SMITH
5412 Beach Boulevard
TA! ;'=ri?S.2frIS ' 4? PM - JAKE SMITH
Southern counties driver MH - 52 Salvador Santos License Plate 9F09512. Large White Ford Semi Track caused property damage to median and landscape. Located at male entrance off of Carson St. Contacted property maintenance team for ',Joan up t+nd uvafuation of damage. Property manager notified at 1:50 PM. (I7T OF BE� EE j
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Qua ityC Pia
AGS's Quality Control Plan goes beyond the scope of work that goes beyond merely the scope of work. This system comprises a set of features and a high-tech network of resources intended to ensure accountability and improve performance.
24/7 Dispatch Center/Main Corporate Office
The Main Dispatch Center is staffed by roughly twenty (20) dispatchers and is located within our main corporate office in Chatsworth, Califomia. This Dispatch Center is in constant communication with our security guards in the field and enroute to different job sites, as well as with our regional offices in Riverside, Bakersfield, and Sacramento. Scheduling is done from our Corporate Office, with recruitment and training happening at the local level (in this case the Chatsworth office). Our operations team coordinates the staffing process with our hub offices.
Our Main Dispatch Center will ensure that security guards draft and submit their daily reports on any incidents and activities that might have occurred during their shifts, and that they comply with the hourly checkpoints scan requirement and tour verification system. The Dispatch Center is also the location from which IP-based CCTV monitoring services are provided, as well as the monitoring of mobile surveillance platforms which we have deployed in the field. CCTV can also be monitored on site by trained field personnel.
Regional Hub Offices
These Regional offices oversee the activities of all guards and assists them where need be through providing instructions, resources, and support in a more direct manner. From a regional office, guards will receive their equipment, uniforms, and training. Hub offices act as a deployment point for our regional field supervisors, who will be another integral part of any project. Each has a designated parking lot or vehicle bay, an armory to provide all manner of equipment, and space for storage of one or more LiveView platforms ready to be deployed.
Regional Field Supervisors
The fact that this project is higher profiled for AGS means that we will be assigning more seasoned Regional Field Supervisors to visit the project site from time to time. Our Senior Accounts Manager can even visit the site upon request, but these meeting require some advanced notice due to scheduling conflicts. Field Supervisors have first-hand knowledge of each job sites under their jurisdiction, including layout and post orders, making them the ideal candidates to provide supervision. They are also some of the personnel that will implement and execute our Transition Period. Usually, they monitor the quality of deployment (training, appearance, and knowledge) both initial and sustained in the field. They will conduct frequent and unannounced visits to our guards at the service area to guarantee their performance. These check -ins will be conducted at least twice per week. This level of oversight will keep guards on their toes and performing at a higher level. AGS Supervisors will review the guards' appearance and attire, the quality of their daily activity and incident reports, their awareness and overall demeanor, and their knowledge of Patrol Routes and Post Duties. Hopefully, these reviews will result in a guard being commended for abiding by our standards of appearance and conduct.
However, if our guards fall short of these metrics, they will be reprimanded, re-trained, or replaced.
CITY OF' BL GARDENS- Slf!CURIDI[''SERVICES IAmerican Global Security, Inc, a
EC I °U
PI' CT
I ES
American Global Security has employment practices, policies and procedures in place to ensure AGS targets the most experienced and well -trained security guards currently operating in our respective service areas, while remaining in compliance with applicable laws and regulations.
Our employment practices are guided by our policy of being an Equal Opportunity Employer.
The process begins with utilizing a software called Cadient TalentTM to recruit from a pool of fantastic candidates and establish a motivated and experience workforce. With Cadient, AGS can source and pre- screen candidates, administer customized online assessments, and conduct background and drug screening. This software also provides analytics which give insight into who we are hiring. The Cadient Talent"' tool is a web -based product that includes an on-line employment application, an applicant tracking tool to assist our Recruitment Manager in the hiring process. The system is fully integrated with most third- party vendors who provide drug screening, background checks, and WOTC tax credit screening.
As a major security services provider in California, AGS goes to great lengths to ensure a careful selection of the best candidates through our application and employment process, a step-by- step procedure that has permitted our company to have the best in-house talent in California:
1. Application: Applicant fills out basic paperwork and also completes a short assessment
2. Preliminary interviews: our employment personnel assess the candidate's written and verbal skills. Background Checks on each candidate by the FBI and DOJ take place with a review of the applicant's record and a fingerprint scan,
3. Background verification and Testing: Exercising Powers to Arrest, WMD & Terrorism Awareness, AGS's Designed Handbook and Test. Second round of interviews with the supervisor who will assess candidate's knowledge and skills on vehicles.
4. Physical examination and Drug Screening: to determine the illicit use of marijuana cocaine, opiates, amphetamines, alcohol, barbiturates, and phencyclidine (pcp), including in-depth interviews by a trained personnel specialist and additional criminal record checks by our staff investigators.
5. Education and Prior Experience Verification: Selected guards are given a pre - assignment test which covers post duties, understanding of any unique equipment or potential on-the-job situations.
6. Assignment Meeting: successful candidate is hired. Training and deployment are scheduled.
7. In -office Training: Mandatory In office training which lasts roughly 6-8 hours.
8. Field Training: First Shift is always considered a training shift. Guards who perform poorly here will be transferred to another project after re-evaluation.
Our employment procedure, is success -oriented and only the most qualified professionals will be employed, trained and deployed. These chosen guards will have been background tested and drug -tested (as seen in Step 4 above) within six months of assignment. For our premier accounts, which include municipalities and organizations which are directly connected to them like public transportation, the guards we recruit must pass a brief pre- assignment test to indicate that they are able to understand the given assignment. In addition to our employment practices and procedures, we enforce firm Disciplinary Policies and Guidelines that have paved the way for the success sful achievement of the highest standards of professionalism in our security officers.
CITY. OF BELL GAIGRDP. t,J .. SECURITY P h American Global Security, Inc. Page, a 1a;:d
E
Fran
Amerian Giobai Security, Inc- Training Programs are tailored to the project to which the security guard is assigned and ensure that our guards have a comprehensive understanding of the duties of their site or patrol routes, schedule, potential risks and threats, as well as their obligations to the public. Our guards will be adequately prepared by the standard training regimen to receive their guard card, combined with several supplementary training programs provided by AGS. Primary Training Programs will always include: (i) an initial in -office session, with an approximate duration of eight (8) hours, to instruct the security guards screened and selected for the assignment on the site's operations and post orders, security work plans and strategies, review the specific requirements of the Project, and instruct them in our tailored programs. This is followed by (ii) an on- the -job -site session lasting their entire first shift.
American Global Security has a commitment to the personal and professional growth of our security officers and therefore we provide a slew of Training Programs. Our Training Programs will include those intended to improve our guards' preparation and education, such as Standard Security and Emergency Procedures, Hostage Preparedness, Observation Skills & Reporting, and Crowd Control.
We also offer access to several third -party training programs which are optional but encouraged, as they can lead to a guard's assignment to a more high -profile post. These third -party programs include: Pr -24 Baton Certification, Pepper Spray Deployment Training, a refresher First Aid & CPR Course, among others. Our guards are also trained on the American Disabilities Act.
For this project specifically, we will train (or deploy previously trained) guards who will be familiar with the following programs: Observation Skills &
Maintenance Reporting, Community Outreach,
Standard Security and Emergency Response
procedures, Legal Authority Training, Powers of
Arrest, Use of Force During Arrest, Patrol
Procedures, and Traffic Control/Parking Lot Security.
Co6TY OF BELL GARID BINS SE(U➢ i'17°' SIEIE RV'tC IG:S American Global Security, Inc. Page ,0
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Observation & Documentation (Report Writing)
Overview of how to use AGSTrac via their cellphones to write reports. This training also goes over what is documented in a report; maintenance issues, damaged or stolen property, and suspicious activity.
Principles of Communication
Overview of protocols pursuant to contract & communication through radios, monitors, and other technology. Provides information for communication to First Responders, law enforcement, and Government Services.
Standard Security and Emergency Response
Training regards cooperating with Local Police and Emergency Responders.
Also includes building/facility evacuations, as well as earthquake/natural disaster preparedness and response. Medical Emergencies are covered separately.
Terrorism Response Training
Training for this type of event often comes down to re -enforcing notions of vigilance. Looking for people, cars, or packages that are suspicious. We also tie this into emergency response procedures,
Patrol Procedures
Covers one of the primary roles of a security officer; foot and vehicle patrol.
This training coves how to stay safe on patrol, how to be thorough, how to use the various tools and equipment at your disposal to properly protect a job site.
Sexual Harassment Training
This training covers our guard's interactions with each other, and members of staff and the public working on site. Excessive fraternization is explicitly prohibited, and overly familiar gestures are also discouraged. Clear lines are drawn between professional courtesy and crossing personal boundaries.
Liability, Legal Aspects, Powers of Arrest
Overview of the legal role and powers of a security guard, BSIS codes and regulations, and criminal, civil and administrative aspects. Covers powers of arrest, as well of use of force during an arrest.
crry OF.BE LI GARDENS-- EC1 11 „ENrr,di RVICL:S ( AmericanGlobal Security, inc.
blishe
Tr
n
P „- Site Specific
Training for each site will rarely be the same. This depends on the scope of work, job -site location, and level of certifications or experience needed. American Global Security, Inc. has reviewed the required training for our officers to service the current location and has assigned them the following training:
COURSE:
Comrliirii
Otitr'eaach
:.
Post Orders
Assignments
30 (i
it
s)
Encompasses interactions with general members
of the public. Our guards will know how to
disseminate information, will learn about the area
local to the job -site, and the general protocol of
site employees. Customer service and security!
Also covers situations involving homeless
Individuals. Provides strategies for handling face-
to-face confrontation, being able to recognize and
minimize conflict, enhancing communication for
effectiveness. Often revofves around homeless
individual interactions.
lours: 2
Overview of the Post Orders for a given Job
site. These duties might range from patrol to
weapon screening. Our Training unit will
review all of them. This training is often
coordinated with the Clients Project
Manager.
my OF BELL LL GARDENS— PS— SECk ki Rh if . Arnerican Global Security, Inc. Page,. 22
Access Control
Hours: 1
This course will cover the physical layout of the site, and include the challenges being faced there as well
as what to expect from daily interactions.
Knowing what you are guarding and why the contract
exists in the first place is an important part of giving our guards a direct sense of ownership and
responsibility over the site.
Hours: 1
Officers will be required to undergo the following
training:
• How to check guests and employees in at the
entrance to a building
• How to patrol various access points
• How to unlock the doors at the beginning of the
operational hours of a site
• How to lock all doors, windows, and gates at the
end of the day
i a y OF IBE1 L (_° ARDEI''S-_ SlE.t., SIERVIGIES I American Global Security, Inc. (.r^ac22 23
Camera Monitoring Training
• How to monitor a bank of cameras at your post
• How to interact with the software of the camera feeds • How to respond to what you view of the camera feeds
• How to incorporate this data into your daily and
incident reports
Trai g Unit - Meet the T
With AGS for 2+ Years
1Iilli(IIIIh
• 5 Years of experience in
the private security field.
• Former Training
Supervisor at Fortune
500 company
• Conducts research to
maintain up-to-date
training & best practice.
* Oversees & manages
training compliance of
officers in Southern
California
y11l1f101df1f111f1f(Ih11mil,
With AGS for 6+ Years
• 8 years of experience in
the private security field.
• Provides all in -office
training for field
supervisors & officers
operating in the Southem
California area
( 'F'Y Cpl°' BELL GARDENS... tDIIa NS.... SIECV,�If �.W�l,�Y � �.� ` SERVICES I American Global Security, Inc.
With AGS for 3+ years
• 7years of experience in
the security field.
• Retired Marine
Corps
• Provides in -office
training, but focuses on
field training.
Specializes in
emergency procedure &
de-escalation training
Annual Training Plan
At American Global Security, we understand that training isn't merely relegated to the Transition Period of a contract and we know the importance of continued training and refresher courses for guards' that need them. We also seek to improve the education and knowledge of guards that prove themselves in the field; individuals
whom we would like to work with again
in the future. We provide our officers
with access to the standard BSIS
Annual Refresher Course to remain
up to date on industry standards and
best practices. The 4 -hour course
reviews observation and report
documentation, arrests and other legal
powers, search and seizure, as well as
terrorism and emergency situations.
Additionally, all officers assigned to a
specific post are put on an Annual �
Training Plan in connection with that site. This plan is established by our operations team, and enacted by our most senior members of the training unit. AGS has found great success in keeping guard post -order knowledge current with this Training Plan, which gives clients room to expand our services or pursue new options.
Some of the examples of this Annual
Training Plan include our own
California state government approved
"Weapon of Mass Destruction
Response Training" and "Powers to
Arrest Training." These training are
conducted either at our Corporate HQ
in Chatsworth or in our Northern
California Headquarters in
Sacramento. The trainings are
conducted by a certified individual that
is part of our training unit and has had
many years of experience working as
and with security personnel.
AMERICAN GLOBAL SL CI RITE . INC.
HaSStOttAtttOMiy curpl,eted the C')nN . rc,rcaeSIt of Calilyv¢ ffe .4 -tare CC tot“, ,tWtir n,aniog - .c(:E ec twrek,y ;gaotwd ro.th- ah..rr, tot0000., ,.. oOtt zoo,00k, 11/03/2022 lromAGS irQottit, - to, fo fi xo>. Ott CI,T OF Bi Li., GARDENS :°1W;11 rY SERVICES I American. Global Security, Inc, Page. 25
U ifo MIS al d e
ce
Our guard's appearance is an Integral component to our success. Having guards properly equipped and well- groomed establishes client confidence. All guards are supplied with uniforms which correspond to a particular site and client needs. American Giiebel Security requires our personnel to follow the following guidelines which contribute to their own professionalism, as well as that of our firm:
• Assigned personnel shall report to their duties in the appropriate uniform, which includes: identification badge, company patches and private security badge, clean security shirt, ultra -flex security pants, and any required field equipment.
• All personnel should maintain a respectable appearance. Uniforms must fit properly and always be clean and presentable. Guards are also required to tuck their shirts into their uniform pants to uphold a professional presence. Guards should also tuck their pants into their work boots. • Guards are not allowed to customize their uniforms (besides firearm if appropriate) and add unauthorized accessories.
• To maintain CDC guidelines with COVID-19, Guards are obligated to wear Personal Protective Equipment (PPE) if required by a job site.
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ArneriiranGlobal Security uniform and appeara lc e program fry .eG ust mfze our look and utility for each site and client. ifo cat ' Personrieiwho'lssuie
rriaifarins and
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Process doing so based on
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Seetltity p rsonnnel i�spectiansensu
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'':during extended
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American G@ ball Security maintains standards for our guards on their grooming; guidelines below:
Tattoos shall not be visible and shall remain covered!
Jewelry/Accessories are not permitted aside from:
• Wrist watches
• Medical/identification bracelets
• Rings, but not more than one on each hand
Grooming for Male Guards:
• Must be neatly shaven
• Sideburns shall be trimmed and not to extend below the bottom of the ear
• Back of hairline shall not extend beyond the top of the uniform collar
Grooming for Female Guards:
• Hair shall be neat and styled/trimmed so it does not
extend beyond the top of the uniform collar
• Long hair must be put in either a bun or pony tail
• Makeup and/or nail polish and nail length shall remain neutral in appearance
a
ECU I 'GUARD GGROOMING REQUIREMENTS!
A S Equ i 1'9t11ent
American Global Securty's standard equipment for our security personnel includes the following:
COi ''!7,;i'rUN lIlON,S EQUIP NT
C 11 Y of BELL GARDENS SEC(..lRl Y SE d'DES American Global Security, Inc.
E T
11. 15.
1 a mm aye radios
2. Optional body cameras
3. Company cellpphone
4. Co ny Tablet
5, C°avid P E ask
(co p nyp Or- nded/N-95)
6 Disposable Gloves
7. Reflect Safety vest
8. Comp Y , a pie/Hat
12 16„
13. MIN
9. Se urity utility belt
10. and metal detector
:a. Traffic, E ,too
12. Fla
13. Traffic Cones
14. Road Fl r'es
15. C vid49 T ., perature.
16. First Aid Kit
[ v^ OF' Ii13E1e.L �,aAIIR{')ENS— SECURITY "w���IERVnCtS I American Global Security, Inc.
F, f .28
REGIONAL OFFICES
Our Main Dispatch center in Chatsworth, CA is available 24/7 for Project Customer Service, emergency or alarm response, and can be connected to video monitoring for any given site. Our Regional Offices are responsible for dispatching and coordinating more localized operations.
Through coordination from these locations, AGS will always be able to have an unarmed or armed guard operating their patrol routes or arriving at fixed post locations as needed. r ... IRelona
f3a!,,rel eid r
3400 -Watt Ave Ste 200 C
Sacramento, CA 95821
Person to Contact: Anna Arabzai,
Office Manager
Direct Line: 916-477-4069
Office Line: 877-482-7343
Riverside - fl �, ,uonal
4505 Allstate Drive 210
Riverside, CA 92501-1775
PersontoContact: NickMalakzai,
Recruitment Manager
Direct Line: 818-668-4479
Of fice Line: 877-482-7343
9121 Drovers Run Road, 42nd
Street Bakersfield CA, 93311
Person to Contract: Jaswinder Singh,
Regional Field Supervisor
Direct Line: 818-428-0867
Office Line: 818-250-1000
in Dispatch and Corporate HQ
9420 Topanga Canyon Blvd, Ste 203,
Chatsworth, CA 91311
Person to Contact: Nikolas Tartakovsky, Head
of Procurement
Direct Line: 916-477-4069
Office Line: 877-482-7343
CITY OF' BE,!. GARDENS .. SECURITY SERVICES { American Global Security, Inc.
Page. 2'9
AMERICAN GLOBAL SECURITY
ens
`c
rt
a ii ly Repi ay
Ser
ces
Sulaiman Abdul
Regional Vice President
Southern California
Ileum arwti;a .
fserr �at us Tanager
Southern CaC!iiomga
Nic , i ;ral rl as
Recruitment Manager
r
Events Coordinator
1G�1@ klli�l �� �NY�i,�1M> I� I" i�li ii i IIIII� fI
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Acting as the "Accounts Manager" for the intended contract with City of Bell Gardens. Mr. Abdul is currently responsible for overseeing several of our largest Premier Accounts in Southern California.
Oversees our projects and various operations on a macros scale, but can also be contacted with concerns or questions of a pressing nature, be they personnel or protocol related. He will remain available 24/7, besides during certain other pressing responsibilities when a designated alternate will be available instead. Mr. Abdul will work closely with our CFO Amy Colman to oversee the singing and first invoicing of contract with the City. His experience extends well past the previous five years, and can be seen below. In the past five years however, he has pushed AGS to new heights after securing our full incorporation in the state of CA in 2017.
ACCOMPLISHMENTS:
• Developed and Implemented ourSite Risk Assessment Program • Instructed Riverside, CA Police Academy Personnel in Physical Fitness and Pressure Point Control Tactics
• Oversaw integration of IP based CCTV system integration with Dispatch • Oversaw our adoption and security methodology involving the LiveView mobile surveillance platforms
• Conducted on -site account audit of the Port of Houston, Texas • Briefed Port Authority of Houston and District Manager on said audit and developed action plan to respond to security needs
,L) City of Glendale
• Managed a rushed Transition Period for our servicestotake over from the incumbent company which left abruptly (2 -week period for 60-70 guards) • Created a Facilities Safety Plan for Glendale Waterand Power f Premier Accounts
• All Premier Accounts included in the previous 'Reference' Section of this proposal are those which our Regional VP is managing. His duties are as described above.
EXPERIENCE:
• 4years of Service in Afghanistan National Guard
• 2 yearsas Port Security Supervisor in Houston, Texas
• 1 year as Roving Security Supervisorwith Allied Universal in Los Angeles, CA • 6 Years as Senior Accounts Manager with American Global Security cr "Y OF" BELL GARDENS SECUlRI 'Y S IWICES I American Global Security, Inc, Page. "„
111 11111'n:1411 1
i1,11Iii 1i ii 1i ii muu i,
Implements and approves policies, procedures and most crucially scheduling for our guards. Manages TeamXpress® for employee scheduling across all our job sites in Southern California. Mr. Wardak ensures accountability through communication with our Dispatch Center, working to cover guard post coverage lapses, as well as last minute schedule changes_ Will be in charge of scheduling for this project, including the Weekly Deployment Schedule.
ACCOMPLISHMENTS:
• Refined our methods of deployment in the field
• Helped develop ourSite Security Vulnerability Assessment • Initiated our use ofAGSTrac® reporting system
• Integrated our current scheduling software into Team Xpress® to take advantage of the geofencing system
• Coordinates guard scheduling for all contracts listed as our references Premier Accounts:
• Mr. Wardak currently coordinates daily guard schedules for all the municipality accounts listed in our previous `References' section. His duties are as described above.
PPS Security:
• Conducted Emergency Response Exercises
• Expanded Fire Watch Training
• Supervised 22 employees in crime reporting, security, and enforcement EXPERIENCE:
• 9years of military service in Afghanistan Air Traffic Control • 2 years asSeif-Defense instructor at the JMK Police Academy • 5years at PPS Security as Risk Management
• 6yearsas Regional Director of Operations at American Global Security Cll'k"R' BIE ILL GARDENS SYER A„,,JGiIT" SERM C ES I American Global Security, Inc,
Supervises hiring process, hosts in -office training segment, and guides field supervisors in how to perform continuous site training. Mr. Malakzai will review operations at the City location to determine the best methods to deliver training. Hosts training sessions at multiple Southern California offices and is responsible for the successful recruitment of over four hundred (400) guards in the past five (5) years. Will be actively coordinating assignment and initial training during the Transition Period. Mr.
Malakzai actively promotes employment opportunities at American Global Security through numerous sources. He works with state and local placement agencies to offer employment opportunities to qualified individuals. Some of these sources include college and university groups and government agencies.
SKILLS:
• Training guards quickly and efficiently
• Effective communication between Staff and Project Representatives • Can speak multiple languages
• Has experience with our full suite of training options • Expert at Morale Boosting through unique employee incentive program he helped develop
EDUCATION:
• MBA at UCLA Anderson school of Business Management
EXPERIENCE:
• 5Years of Recruitment and Training experience in current role with AGS • 4 Years of experience as Field Supervisor with AGS
• 2 Years of experience as patrol guard with AGS
PREMIER ACCOUNTS:
• All Premier Accounts included in the `Reference' Section of this proposal are those which our Recruitment Manager has assembled the team for.
His duties are as described above.
Other Municipalities:
• Organized and held last minute, In -office and Field Training forall units deployed in City of Glendale, including guards at City Hall and County Court • In Office training forguards in City of Camarillo on short notice CITY t ' BE..II.,. GARDENS— SE.:(00ai.Jl° Ihr" '6, M/00L I American Global Security, Inc. Pasye. "'
Mr. Munoz is responsible for coordinating all of our municipality events, in terms of guard selection, scheduling, and training programs. Having one dedicated personnel member for this role allows us to focus on bringing our best possible effort to various events. As we have expanded our company, the need for increased attention to special events and facility rentals has arisen. Mr. Munoz is an expert on acquiring and retaining the best talent, often time on a shortened timetable. He then establishes various shift schedules, assigns equipment, and schedules supplementary training if he feels it is necessary.
Responsibilities: Marco will be coordinating the filling of as -needed positions when City requests extra staffing for whatever reason.
SKILLS:
• Performs well undera short deadline
• Multi -tasking i.e., managing multiple aspects of event planning and staffing at once • Fluent in Spanish
• Has experience with our Dispatch Process
• Understands the best ways to source security personnel last minute • Well versed in our Training programs and modem legal codes EDUCATION:
• BA in Marketing at Cal State Northridge
EXPERIENCE:
• 2Years of Experience as Events Coordinator
• 4Years of experience in Operations
• 3Years of experience as Dispatch Operatorwith AGS
Municipalities:
• Coordinated the Festival of Lights Event in Riverside (2022), which had over 60,000 people in attendance on its opening night. Cost of Event - $250,000.
Month long event.
• Coordinates our City of Fontana facility weekly facility rental security staffing needs.
Coordinates Events for City of Pomona. Please see full references for more details. (° FEY OF BELL. GARDENS SsiEEC"„ URII'PK SEf ('/V fi,'!,ti' I American Global Security, Inc.
Amy draws her invoicing info directly from TeamXpress. She has the process of translating the hours our guards work directly into billable time for clients down to a science. Her role at our firm is one of the most important aspects to how we approach project controls and staying within a client's budget. lorlD
Responsibilities: Amy and her team will be responsible for creating invoices, sending them to the appropriate representative for each site, and following up if payment is overdue.
ACCOMPLISHMENTS:
• Amy handles invoicing for ALL of our clients
• Amy also is in charge of payroll, both in -office personnel and field personnel • She is the head of our accounts payable department
• She manages a small team of several others who she has trained to help her on client invoicing, collections, and payroll
• Implemented our adoption of the Quick Books software tool EXPERIENCE:
• Graduated Cal State Northridge in 2016 with a Masters in Accounting • 6 Years working with AGS!
PREMIER ACCOUNTS:
All Premier Accounts included in the `Reference' Section of this proposal are those which our CFO has processed our billing and payroll for. Her duties now also include managing a small team which handles invoicing, payroll, collections, and initial contract negotiations.
c:=V 11' }E °f L GAR SERVICES VIIC,ES American Global Security, Inc.
Sam is our Training Supervisor for all Southern California projects. He has had a career in law enforcement and translates that experience into the development and teaching approach of some of our security guard training programs. With a large and friendly presence, Sam reminds us that a security guard should have a positive attitude and command the respect of others wherever they go. Will review the site protocols at your locations and determine the ideal training regimen based on your needs.
Responsibilities: Sam will host the in -office training sessions for this project, specifically those which involve Community Outreach, Emergency Response and Preparedness, and General First Aid training.
ACCOMPLISHMENTS:
• Instructed Riverside, CA Police Academy Personnel in Physical Fitness and Pressure Point Control Tactics.
City of Glendale
• Was integral in our rushed Transition Period with City of Glendale • Was focused in particular on enforcing high standards for guards in locations like City Hall with rigid guidelines and Codes of Conduct
Premier Accounts
• Sam re -enforces the need for extra training modules for security personnel assigned to our Premier Accounts.
He is adamant that training is the best way to prepare guards for a job -site, and can be just as important as experience.
EXPERIENCE:
• 10Years of Service as Bakersfield PD
• 4 years as Roving Security Supervisor with AGS
• 3 Years as Training Supervisor with American Global Security. l`",V1 Y (A'"° BE EILI,,. C AIRE)F _. , yECle.uk° I°1 Y `' [ kVICf!ES American Global Security, Inc.
Arvin is one of our most senior field supervisors in Southern California, and has a direct line of connection to this project. Besides acting in this supervisory capacity, Mr. Sedeghi will also be working non - billable hours on behalf of the City Project. He will continue to participate in duties such as in the occasional check -in with our guards deployed. On these check -ins he will be reviewing things like post order knowledge, appearance, and equipment quality. We have entrusted the supervision of high-level projects and events in Southern California to him before, and so we feel he is well suited to this project role. Mr. Sedeghi is one of our most reliable and consistent team members we have at AGS.
Responsibilities: Arvin will be instrumental during our Transition Period. He will also be acting as one of several continued, on -site supervisor roles for this project with the City.
ACCOMPLISHMENTS:
• Arvin has helped implement our grooming standards policy for men and women in the field
• Is capable of relieving guards from their post or covering outages, since he has his guard card
• Has been responsible for the health -conscious efforts of our office staff, both in terms of diet and exercise
c Premier Accounts
• Arvin is the field supervisor we use for the majority of our Southern California municipality contracts. He operates out of or Riverside office. • Arvin spearheaded our Festival of Lights Event (2022) and operated out of the Security Command Center alongside high-ranking law enforcement agents from multiple departments. This event had over 60,000 people in attendance on its opening night. Cost of AGS services at Event - $250,000.
Month long event.
• He supervises our City of Pomona, City of Fontana, and Anaheim Public Utilities Projects regularly. See references.
EXPERIENCE:
• Retired Army Veteran after active duty for 5 Years
• 3 Years of experience as a security Guard working with Securitas • 4 Years of experience as a Field Supervisor with American Global Security CITY OrBELL GARDENS ..-SECURITY SERVICES IAmerican Global Security, Inc, Page,.
CITY OF BELL GARDENS
UNARdED PRIVATE SECURITY SERVICES
UPDATED COST PROPOSAL
Location(s)
Bell Gardens
Sports Center
Type of
Service
Unit of
measurement
Unit Price
Overtim oliday
Rate:
Unarmed
Security Guard
1 Guard Hourly
°Full Service"
$26,99
$40.49
Veterans Park
and City Hail
Events
Unarmed
Security Guard
1 Guard Hourly
As -needed
$34.99
$52.49
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1 Vehicle Hourly
$7.99*
The Hourly Billing Rate above should be flat rates that include all wages, benefits, uniform costs, background checks, drug testing, orientation, training, allowances, and differentials.
Overtime will only be paid work expressly authorized in advance and in writing will be paid at one and one- half times the Hourly Billing Rate and applied to hours worked ex ding eight (8) hours in a given day or 40 hours in a given week. City of Bell Gardens will not be charged for overtime if American Global Security's relief guard is late for any reason and the current guard's shift is extended past 8 hours or a 40 -hour week.
American Global Security shall absorb such overtime costs. *Vehicle patrol to be added to the hourly rate of the unarmed guard for final price.
Holiday pay to be expected on the following 7 Main National Holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Veterans Day, and Christmas Day.
American Global Security does not wish to be reimbursed for any parking, supplies, equipment, or sundries utilized in the performance of this work.
Compensation Plan: NET 30
C[TYOF B N i c":Jr'ARD IIE IN I,a6 I.JIwF lYSERVIY. ES American Global Security, Inc.
Important Statements
Our firm has taken all necessary steps to ensure our security guards are licensed, insured and bonded by the BSIS. American Global Security staff are a team of carefully selected, trained and certified security guards that are able to remain at our clients' disposal 24/7. Our Regional Field Supervisors are instrumental in the planning and implementation of innovative and customized security solutions. Our Main Dispatch center in Chatsworth, CA is available 24/7 for Project Customer Service, emergency or alarm response, and can be connected to video monitoring for any given site.
In compliance with state laws and all applicable regulations, each of our security guards undergo the necessary training and certifications in order to be formally licensed as an authorized security services professional in the State of California, and are included in our company's Professional Liability Insurance policy for security officers with coverage of up to $1,000,000.00. Moreover, we execute employment agreements with our security guards that provide a clear and honest legal basis for our company to fulfill its commitments and obligations. Our Automobile Liability Insurance, General Liability Insurance, and Workers' Compensation Insurance is rated at $3,000,000.00. Evidence of our insurance coverage will be provided upon request.
AGS has no claims, demands for arbitration and/or lawsuits filed against any contract owners or their agents. AGS, our officers, agents, and bonding company has not had any claims brought against us as an entity, nor demands for arbitration and/or lawsuits filed by contract owners, their agents or subcontractors. We pride ourselves on our flawless record since full incorporation in the state of California.
AGS is currently in stable financial condition, as can be demonstrated by our financial stability risk ranking of 1, and our use of insurance agencies with an A- or better ranking. We have never declared bankruptcy as an organization. There are no pending litigations, planned office closures, or impending mergers which would disrupt the fulfillment of this contract that should be disclosed at this time. Our COI will indicate the needed insurance coverages have been met.
Key personnel will be available to the extent proposed for the duration of the project. AGS acknowledges that no personnel designated as "key" shall be removed or replaced from the projects without prior written consent of City staff.
Verified by: SulaimanAbdul Wali — Regional Vice President Signature:
4,I1 C)F"' IS ELL, GARDENS SECURITY IT`( SERVICES ES I American Global Security, Inc.
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18'88-2O14ACQRD4"
The ACQRD name and logo are registered marks of ACORD
• Type of Contract: Municipality
• Type of Services: Unarmed Standing Guard
• Term of Contract: 3 years
• Start & End: April 2023 — March 2026
• Amount of Contract: $4,900,000.00
• Locations: 34 Parks, Events, Library, Homeless Shelter, Metrolink Station, Transit Center, Civic Center Plaza, Water District Sites Number of Security Officers: 50 Guards
"V u
➢ Unarmed Standing Guard and Vehicle Patrol Services
➢ Public Information Dissemination and General Visibility > Observation and Reporting of Building and Property Maintenance Issues ➢ Protect, guard and patrol the infrastructure, facilities, and surroundings, as well as protect the staff and public of the project buildings
➢ Patrol 34 parks along a predetermined mute, locking up various facilities and ensuring public spaces are clear of individuals who should not be there
➢ Report and document any kind of activity, conditions and situations that may result in eventual harm for Pomona's infrastructure, facilities, and surroundings ➢ Provide security services at Events and Facility Rentals at the Civic Center Plaza ➢ Presenting a professional appearance and always alert and cordial ➢ Security guards to report suspicious behavior, graffiti, and vandalism, building and site issues to staff and the facility supervisor
> Assist with checking doors and end of day lock downs
➢ Contact 911 in case of an emergency
Danny Whaley I Parks and Facilities Manager I City of Pomona I (909) 620-2481 [email protected]
Matthew Sampson I Assistant Parks and Facilities Managers I [email protected] CITY OF BE GARDENS N,` SECURITY USA/6( ES I American Global Security, Inc. Page. "'d"l
tSF�S'�lt� "
• Type of Contract: Public Agency
O Type of Services: Unarmed Standing Guard and Vehicle Patrol • Term of Contract: 1 year
LOS ANGELES COUNTY Start & End: March 2023 — February 2024
SANITATION DISTRICTS
Converting Waste Into Resources m Amount of Contract: $1,524,000.00 ▪ Locations: Admin Office, WaterReclamationPlants, Compost Facility, Recycling Plant, Landfill, Water Pollution Plant ' Number of Security Officers: 35 Guards
fa oje n I"'fVorllik°
A Unarmed Standing Guard and Vehicle Patrol Services
➢ General Visibility, critical security presence, Theft Prevention ➢ Observation and Reporting of Building and Property Maintenance Issues and Vandalism ➢ Protect, guard and patrol the infrastructure, facilities, and surroundings, as well as protect the staff and public of the project buildings
A Patrol desert water reclamation plants, locking up various facilities and ensuring no theft occurs in remote locations
➢ Report and document any kind of activity, conditions and situations that may result in eventual harm for LACSD's infrastructure, facilities, and surroundings ➢ Presentinga professional appearance and always being alert and cordial ➢ Assist with checking access points and end of day closures A Contact 911 in case of an emergency
Point of Contact:
tact::
Martha Ibarra I Purchasing & Risk Management ILA County Sanitation Districts (562) 908-4288 ext. 1423 I [email protected]
CrTY OF. BELL GARDENS SECURITY d SERVICES E S I American Global Security, Inc. a 42
• Type of Contract: Municipality
■ TypeofServices: Unarmed Standing Guard
• Term of Contract: 3 years
m Start & End: November 2022 — December 2025
• Amount of Contract: $3,000,000.00
• Locations: 16777 Orange Way, Fontana, CA 92335 - Metrolink Station, 8437 Sierra Ave, Fontana, CA 92335 - Lewis Library and Technology Center
• Number of Security Officers: 9 Guards
➢ Unarmed Standing Guard and Foot Patrol Services
➢ Public Information Dissemination and General Visibility ➢ Observation and Reporting of Building and Property Maintenance Issues ➢ Protect, guard and patrol the infrastructure, facilities, and surroundings, as well as protect the staff and public of the Metrolink Station and Lewis Library and Tech Center ➢ Report and document any kind ofactivity, conditions and situations that may result in eventual harm for Metrolink's infrastructure, facilities, and surroundings ➢ Presentingaprofessional appearance and always alert and cordial ➢ Security guards to report suspicious behavior, graffiti, and vandalism, building and site issues to staff and the facility supervisor
➢ Assist with checking doors and end of day lock downs
➢ Contact 911 in case of an emergency
13 111.3olottfact
Sid Lambert I Purchasing Supervisor 'Finance Department 18353 Sierra Avenue, Fontana, CA 92335 I (909) 350-7678 I [email protected] CFI ( OF BELL IL GARDENS rrYS --SEC URIP( Eh' ''C V S American Global Security, Inc.
i
• Type of Contract: Municipality
• Type of Services: Unarmed Security Guards
• Term of Contract: One Year
• Start & End: August 2023 - September 2026
• Amount of Contract: $600,000.00
• Locations: 3 parks and City Hall (5220 Santa Ana St, Cudahy, CA 90201)
• Number of Security Officers: 6 Guards
Scope of ork::
➢ Unarmed Patrol Services at three City parks, City Events at the Library/Civic Center adjacent to City Hall
➢ Park Lockdowns, Building Checks, General Visibility, Event Security ➢ Protect, guard and patrol the three main parks located around the City Hall/City Centre to the fullest extent of our security services
➢ Security Guard to report suspicious behavior, graffiti, and vandalism, building and site issues to staff and the facility supervisor, assist with doors, and contact 911 in case of an emergency. ➢ Follow Community Guidelines
Point of ('ontt t:
➢ Victor Maria Santiago I Parks and Recreation Manager I Cudahy City Hall (323) 773-5143 ext. 232 I [email protected]
CIf' ' Y OF BELL GARDENS [)EiNS SECURITY IITY SEER `aICES ( Arnerican Gbbal Security, Inc. Page 44
` f ibu
• Type of Contract: Municipality
• Typeof Services: Unarmed Security Guard and Patrol Services • Term of Contract: 1 Year
• Start & End: August 2023 — September 2024
• Amount of Contract: $73,000.00
• Locations: Several Park locations
x Num berof Security Officers: 3 Guards
➢ Unarmed Park Patrol Services
A Public Information Dissemination and General Visibility ➢ Closing and securing multiple City Parks Sites daily
A Observation and Reporting of Building and Property Issues at City Parks ➢ Our security guards present aprofessional appearance and are always cordial and alert A Guards are also in charge of issuing parking permits
A Security Guards to report suspicious behavior, graffiti, and vandalism, building and site issues to staff and the facility supervisor, assist with doors, and contact 91.1 in case of an emergency Kate Manisco IRecreation Manager (Community Services Department 123825 Stuart Ranch Road, Malibu, CA 90265 I (310) 456-2489 ext. 363 I [email protected] CITY OF GARIDIIENS 5"
I American Global Security, Inc, Page. .45
• Type of Contract: Municipality
• Type of Services: Unarmed Security Guard
▪ Term of Contract: 2 Years + 1 Years optional extension • Start& End: July 1, 2021, through June 30, 2023.
Amount of Contract: $1,200,000.00
• Locations: Metrolink Station and Public Library
• Number of Security Officers: 10 Guards
Scope of "Work.
➢ Unarmed Security Services at critical locations
➢ Public Information Dissemination and General Visibility > Protect, guard and patrol the infrastructure, facilities, and surroundings, as well as protect the staff and public of Metrolink Station and other Service Locations designated by the City of Upland > Monitor for theft, damage, fire, vandalism, trespassing, disturbance, illegal activities > Report and document any kind of activity, conditions and situations that may result in eventual harm for Metrolink's infrastructure, facilities, and surroundings ➢ Maintain a daily log of every shift, intended to document, and keep track of daily events ➢ Carry a radio, cellular phone and/or other communication devices for immediate contact with Dispatch Center, City of Upland's staff and City of Upland Police Station ➢ Maintain the requirements for Post Management / Tour Verifications System � �u�niai�lEl o `ci,,m.l a.f
Richard Smiderle 'Public Works Operations Manager l 1370 N. Benson Ave. Upland, CA 91786 I s°[email protected],inca,u,t1 1 (909) 291-2940 CITY OF E3E. LL GARDENS— SECURITY Y SERVICES l American Global Security, Inc. Page.. 46
a
• Type of Contract: Municipality
• Type of Services: Unarmed Security Guard
• Term of Contract: 3 Years with the option for one 2 -year renewal • Start & End: July 1, 2021, through June 30, 2024.
a Amount of Contract: $390,000.00
• Locations: City of Camarillo Public Library
• Number of Security Officers: 5 Guards
➢ Unarmed Security Services
➢ Public Information Dissemination and General Visibility ➢ Protect, guard and patrol, to the fullest extent of coverage the perimeter and interior ➢ Security Guard to report suspicious behavior, graffiti, and vandalism, building and site issues to staff and the facility supervisor, assist with doors, and contact 911 in case of an emergency.
Point of Contact:
➢ Janet Starr, Management Analyst City of Camarillo l 601 Carmen Drive, Camarillo, CA 93010 P (805)383.5677 I jstarrgcityofcamarillo.org
CITY OFBEE1,1_tAR..t Nx '"wERVI
ES I American Global Security, Inc. R''u9 a 47
Addendum No. 1
Request for Proposals for Security Services for the City of Bell Gardens Sports Center, Veterans Park, and City Hall Parking Lot
C rry
RECREATION
E L L.
MuNi°'IP'Y SERVICES DEPARTI
NT
8000 PARK LANE IBELL. GARDENS, CA1_II':ORNIA 90201-°61122 (562) 806•'7650 FAX (562) 334-1745 * VWVW.IBFl.L ARDL:IVS.OI G
REQUEST FOR PROPOSALS
FOR SECURITY SERVICES FOR THE CITY OF BELL
GARDENS SPORTS CENTER, VETERANS PARK
AND CITY HALL PARKING LOT
ADDENDUM NO. 1
September 20, 2023
This addendum is being issued for the REQUEST FOR PROPOSALS FOR SECURITY
SERVICES FOR THE CITY OF BELL GARDENS SPORTS CENTER, VETERANS PARK AND CITY HALL PARKING LOT (RFP).
Submit a proposal with the full understanding and full consideration of this addendum.
This addendum is being issued to incorporate the following changes to the RFP:
1. The City of Bell Gardens is interested in full security services by unarmed guard(s) on foot patrol.
2. The City of BeII Gardens requires at least one (1) guard per assignment.
3. There are three (3) City Facilities that may require full security services by unarmed guards. The following is further clarification on each facility's needs:
• Ford Park Sports Center — A Minimum of fifty-six (56) hours a week • One unarmed guard on foot patrol.
• The Sports Center will require overnight security by an unarmed guard every day of the week from 22:00-06:30. Except for Christmas and New Years Day, the Sports Center will require 24 - hour security coverage.
• There may be occasional special events that require additional overnight security or event security.
• Veterans Park (as -needed)
• One unarmed guard on foot patrol.
• The City hosts special events at Veterans Park. An unarmed security guard is needed for overnight security approximately seven (7) times a year.
Addendum No. 1
Request for Proposals for Security Services for the City of Bell Gardens Sports Center, Veterans Park, and City Hall Parking Lot
• City Hall Parking Lot (as -needed)
• One unarmed guard on foot patrol.
• There are a few meetings and events that may. require an unarmed security guard for the duration of the event as well as during set up and clean up.
Proposers are reminded that pursuant to RFP's subsection Q of the "Instructions, Terms and Conditions" Section, the City will not be responsible for, or be bound by, any oral communication or any other information or contact that occurs outside the official communication process specified in the RFP, unless confirmed in writing by the City Contact.
Sincerely,
Elizabeth Nava
Director of Recreation & Community Services
The Proposer shall individually identify and acknowledge receipt of this addendum by signing and enclosing a copy of this form in their proposal submittal. Failure to do so may result in disqualification of their proposal submittal. 09/27/2023
Signature of Proposer Date
American Global Security, Inc. 9420 Topanga Canyon Blvd, Ste 203 Chatsworth, CA 91311 Proposer Firm Name and Address
CERTIFICATE OF UABILITY INSURANCE
musameormn
11/27/23
THIS CERTIFICATE RI ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT. If the csrllloalW holder l in ADDITIONAL INSURED, the policy/0es) must be endorsed. N SUBROGATION IS WAIVED, subject to the terms and condRlons of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the °ortiaate holder In Rau of such sndooen s
FIWOUCER
BARTAJ IRSUR NCE SERVICES
109 1/2 VERMONT AVE
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American Global Security, Inc.
9420 Topanga Canyon Ste 201
CA 91311
THIS IS TO CERTIFY THAT THE POUCIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERTA OR CONDrON OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO V+MICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HERON IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
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DESCRIPTION OP OFSIAT OM. I LOCATIONS I REHM= {ACORD 101. AeDswW RM:a,le soMlub, may w IsoeSId Mon /Paw/ N nMale City of Bell Gardens,
are to be covered as additional insured with respect to General Liability, Auto liability,Zxcess follows form ,if required or agreed to in a written contract per the -attached form, subject to all provisions and limitations of the policy
CERTIFICATE HOLDER
CANCELLATION
City of Ball Gardens
9000 Park Ln
Ball Gardena, CA 90201
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE samm F. NOTICE WILL BB DELIVERED IN ACCORDANCE MAIN THE POLICY PROVIaIONL.
AU1IMR1ZEO RSROBaNTATAa
ACORD 21(2014101)
4 ACORD CORPORATION. All rights reserved.
The ACORO name and logo ate registered marls of ACORD
AGENCY CUSTOMER ID: 00020914
CONDITIO S
This Company binds the kinds) of insurance stipulated on page 1 of this form. The Insurance is subject to the terms. conditions and limitations Ollie poiicy(ies) in current use by the Company.
This binder rrray be cancelled by the Insured by surrender of this binder or by written notice to the Company stating when cancellation will be effective. This binder may be cancelled by the Company by notice to the Insured in accordance with the policy conditions. This binder is cancelled when replaced by a policy. If this binder Is not replaced by a policy, the Company is entitled to charge a premium for the binder according to the Rules and Rates in use by the Company.
Applicable in Arizona
Binders are effective for no more then ninety (90) days.
Applicable In Califomla
When this form is used to provide Insurance In the amount of one million dollars ($1,000,000) or more, the title of the form is changed from 'Insurance Binder' to 'Cover Note'.
Applicable In Colorado
WIIh respect to binders issued to renters of residential premises, home owners, condo unit owners and mobile home owners, the insurer has thirty (30) business days, commencing from the effective date of coverage, to evaluate the issuance of the insurance poly.
Applicable in Delaware
The mortgagee or Obligee of any mortgage or other instrument given for the purpose of creating a Ilen on real property shall accept as evidence of insurance a written binder issued by an authorized insurer or its agent if the binder includes or is accompanied by: the name and address of the borrower; the name and address of the lender as loss payee; a description of the insured real property a provision that the binder may not be canceled within the term of the binder unless the lender and the insured borrower receive written notice of the cancellation at least ten (10) days prior to the cancellation; except In the case of a renewal of a policy subsequent to the dosing of the loan, a paid receipt of the full amount of the applicable premium, and the amount of insurance coverage.
Chapter 21 True 25 Paragraph 2119
Applicable in Florida
Except for Auto Insurance coverage, no notice of cancellation or nonrenewal of a binder is required unless the duration of the binder exceeds 80 days. For auto insurance, the insurer must give 5 days prior notice, unless the binder is replaced by a policy or another binder in the same company.
Applicable in Maryland
The insurer has 45 business days, commenting' from the effective date of coverage to confirm eligibility for coverage under the insurance policy.
Applicable in Michigan
The policy may be cancelled at any time at the request of the insured.
Applicable in Nevada
My person who refuses to accept a binder which provides coverage of less than $1.000,000.00 when proof is required: (A) Shall be fined not more then $500.00, and (B) is liable to the party presenting the binder as proof of insurance for actual damages sustained therefrom.
Applicable in Oklahoma
M policies shell expire at 12:01 a.m. standard time on the expiration date stated in the policy.
Applicable in Oregon
Binders are effective for no more than ninety (90) days. A binder extension or renewal beyond such 90 days would require the written approval by the Director of the Department of Consumer and Business Services.
Applicable in the Virgin Islands
This binder Is effective for only ninety (90) days. Within thirty (30) days of receipt of this binder. you should request an insurance policy or certificate (if applicable) from your agent and/or insurance company.
ACORD 75 (2013109) Page 2 of 2
INSe75 (owns}
THIS ENDORSE ENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
Y
Policy Change
Number 042
POLICY NUMBER
5200-2085-08
POLICY CHANGES
EFFECTIVE
11/22/2023
COMPANY
Abed World Surplus Lines Insurance Co.
NAMED INSURED
American Global Security, Inc.
COVERAGE PARTS AFFECTED
COMMERCIAL. GENERAL LIABILITY
AUTHORIZED REPRESENTATIVE
e Mechanic Group, Inc.
CHANGES
The Policy is amended as follows:
The following Forms are Added:
CG 2010 0413, Additional Insured - Owners, Lessees or Contractors - Scheduled Person or Organization CG 2010 0413, Additional Insured - Owners, Lessees or Contractors - Scheduled Person or Organization CG 24 04 05 09, Waterer Of Transfer Of Rights Of Recovery Against Others To Us All other Terms and Conditions Remain the Same.
IL 12 01 11 85
Authorized Representative Signature
Copyright, Insurance Services Office, Inc., 1983 Page 1 of 1 0 Copyright, ISO Commercial Risk Services, Inc., 1983
Policy Number: 5200-2065-06 COMMERCIAL GENERAL LIABILITY ID Code: 6
CG 2010 0413
THSI ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS -- SCHDULED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Additional insured Person(s)
Blanket Basis- Any entity that the named
Insured through written contract or agreeme
agrees to include as an additional insured.
Item 4,b.of Section N- commercial liability
conditions is amended by the addition of the
following: (3) this insurance is primary and non-
contributory in any coverage afforded to the
"addition(. insured" if a -written contractor
agreement states the named°insured agrees to
name a person or entity as an, additional
insured,
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
Location And Description Of Completed
Operations
A. Section II - Who is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown In the Schedule, but only
with respect to liability for "bodily injury",
"property damage" or "personal and advertising
injury" caused, in whole or In part, by:
1. Your acts or omissions; or
2. The acts or omissions of those acting on
your behalf;
in the performance of your ongoing operations
for the additional insured(s) at the locations(s)
designated above.
B. With respect to the insurance afforded to these
additional insureds, the following additional
exclusions apply:
Thls insurance does not apply to "bodily injury"
or "property damage" occurring after:
1. All work, Including materials, part or
equipment furnished in connection with
such work, in the project (other than
service, maintenance, or repairs) to be
performed by or on behalf of the additional
insured(s) at the location of the covered
operations has been completed; or
2. That portion of your work" out of which
the injury or damage arises has been put to
its Intended use by any person or
organization other than another contractor
or subcontractor engaged in performing
operations for a principal as a part of the
same project.
CG 2010 07 04 ©ISO Properties, Inc 2004
C. With respect to the insurance afforded to these
additional insureds, the following is added to
Section NI — Limits Of Insurance:
If coverage provided to the additional Insured Is
required by a contract or agreement, the most we
will pay on behalf of the additional Insured is the
amount of insurance:
1, Required by the contract or agreement; or
2. Available under the applicable Limits of
Insurance shown in the Declarations;
whichever is less.
This endorsement shall not increase the
applicable Limits of Insurance shown in the
Declarations.
® Insurance Services Office, Inc., 2012
CG 2010 0413
POLICY NUMBER: 5200-2065-06
COMMERCIAL GENERAL LIABILITY
CG20100413
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s)
Or O enlzation s •
uired to complete this Schedule, tf not
A. Section II — Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown fn the Schedule, but only
with respect to liability for "bodily injury', "property damage" or "personal and advertising injury"
caused, in whole or in part, by:
1. Your acts or omissions; or
2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insureds) at the location(s)
designated above.
However:
1. The Insurance afforded to such additional
Insured only applies to the extent permitted by
law; and
2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contrail or agreement to
provide for such additional insured.
CG20100413
B. With respect to the insurance afforded to these
additional insureds, the following additional
exclusions apply:
This insurance does not apply to "bodily injury" or
"property damage" occurring after.
1. Ali work, including materials, parts or
equipment furnished in connection with such
work, on the project (other than service,
maintenance or repairs) to be performed byor
on behalf of the additional insured(s) at the
location of the covered operations has been
completed; or
2. That portion of "your work" out of which the
injury or damage arises has been put to Its
intended use by any person or organization
other than another contractor or subcontractor
engaged in performing operations for a
principal as a part of the same project.
® Insurance Services Office, inc., 2012
Dew..
1 ..s
POUCY NUMBER:5200-2055-06
COMMERCIAL GENERAL UABIUTY
CG 20 370704
THIS ENDORSEMENT CHANGES THE POUCY. PLEASE READ IT CAREFULLY.
DDITIO L INSURED - OW ERS, LESSEES OR
CONTR % <<CTORS - CO J ,»; PLETED OPE t"° TIO S
This endorsement modifies Insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
dFtional Insured Person(s) Or Location And Descrlptton Of Completed Operations Organtzatlon(s):
City of Bell Gardens
8000 Park In
Bell Gardens, CA 90201
Information required to complete this Schedule, if not shown above, will be shown in the Declarations Section II - Who Is An Insured Is amended to
Include as an additional insured the person(s) or
organization(s) shown In the Schedule, but only
with respect to liability for "bodily injury" or
"property damage" caused, in whole or in part,
by "your work" at the location designated and
described In the schedule of this endorsement
performed for that additional insured and
included In the "products -completed operations
hazard".
Policy Number. 5200-2085-08
COMMERCIAL GENERAL LIABILITY
CO24040509
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
Name Of Person or Organization:
SCHEDULE
City of BeII Gardens
8000 Park Ln
BeII Gardens, CA 90201
d to complete khls Schedule, if not shown
The following Is added to Paragraph 8. Transfer Of
Rights Of Recovery Against Others To Us of
Section IV - Conditions:
We waive any right of recovery we may have against
the person or organization shown in the Schedule
above because of payments we make for Injury or
damage arising out of your ongoing operations or
"your work" done under a contract with that person
or organization and included in the "products completed operations hazard". This waiver applies
only to the person or organization shown in the
Schedule above.
CO 24 04 05 09 ® Insurance Services Office, Inc., 2008
American Global Security, Inc.
P O Box 371653
Reseda, CA 91337
Berkshire Hathaway
Agency
THE MECHANIC GROUP
One Blue HIII Plaza
Suite 350
Pearl River, NY 10965
Insurance
Companies
Policy Period
From July 14, 2023 to J 14, 2024, 12:01 AM, standard time at the Insured's mailing address. muting the Change and Type of Endorsement
0_040 effective tive 07/14/2023.
State: CA; Code: 7721 DETECTIVE OR PATROL AGENCIES.
The Agent - Added Waiver of Subrogation effective 07/14/2023.
City of Bell Gardens
8000 Park Ln
BeII Gardens, CA 90201
Job Description: security Guard
7fds endoiserneret ti ages the policy to which It Is attached and is effective on the date issued unless n
Iy when this endorsement Is Instead subsequent to preparation of the policy.) rity Inc.
Insurance company
AmGUARD Insurance Company
Policy No. AMWC456865
nterslgned by
Endorsement No. 1
Premium $92
Thank You Again for Choosing Berfcshirs Hathaway GUARD Insurance Companies) Call Customer Service at 800-673-2465 with any questions.
Endorsement
EXHIBIT "B"
DECEMBER 2025 SUPPLEMENTAL PROPOSAL
5
AMERICAN GLOBAL SECURITY
SUPPLEMENTAL COST OF SERVICES
877-412-7343 www.americanglobalsecurity.com info@agspatracom Serving: Los Angeles, Sacramento, San Francisco, San Diego, Orange Page 1390 of 1410
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1399.99/Month
RICAN GLOBAL SECURI
Client: City of Bell Gardens
Project: Bell Gardens Sports Center
Site Address: 8000 Park Ln, Bell Gardens, CA 90201
Point of Contact: Elizabeth Nava
Email: [email protected]
Phone: (852) 806-7650
American Global Security would like to thank you for the opportunity to submit our bid for security services. American Global Security has a thorough and complete understanding of the work to be accomplished and are committed to providing the quality of service you expect.
DESCRIPTION
HOURS & DAYS RATE
Patrol Vehicle (Golf Kart)
On site for the duration of the
existing professional services
agreement.
$1399.99/Month
ITEMIZED ESTIMATE
DAR (Daily Activity Reports w/On-Site Pictures)
Incident Reports (e.g., Trespassers, vagrants, thefts, etc.) Full Property Review
Include Maintenance Issues w/ Incident Reports
Patrol Unit Hourly
No Trespassing Sign (3 limit)
Total Estimated Job Cost
482 7343
patrol.co
Amoricanglobalsecunty,com
Extended Services:
This supplemental proposal includes extended coverage of the Aquatics Center, ensuring that the assigned officer(s) actively monitor and patrol the facility as part of their regular duties, along with the addition of a patrol vehicle to enhance mobility and response capability..
Contract Length:
The hourly rate will be guaranteed for the duration of the existing professional services agreement.
Termination Clause:
Either party has the right of cancellation, effective (34) days after receiving a written notice.
Overtime & Holidays:
Overtime rates will apply to work on New Year's Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas.
This quote is valid for 30 days after it's submitted unless stated otherwise.
Submitted by:
Richard Dossett Direct: (213) 261-6847 Email: [email protected] iE rkan lob; & ecurity, om
CITY OF BELL GARDENS
OFFICE OF THE CITY MANAGER
EXECUTIVE SUMMARY
TO:
FROM:
BY:
SUBJECT:
MEETING DATE:
Honorable Mayor and City Council Members
Michael O'Kelly, City Manager
Daisy Gomez, City Clerk
Local Commissions Appointment List
December 08, 2025
RECOMMENDATION:
It is staffs recommendation that the City Council review the Commissions Appointments List and by motion, remove commissioners and/or make appointments to the posted vacancies.
BACKGROUND / DISCUSSION:
The Local Appointments List includes all Bell Gardens Commissions and Commissioners. The City Council adopted Ordinance No. 825 on July 13, 2009 establishing minimum requirements for service on commissions. All Commissioners must reside within the City of Bell Gardens and may only serve on one Commission at a time. Once appointed, each Commissioner must adhere to the requirements of the City's Conflict of Interest Code and state -mandated AB 1234 ethics training and AB 1661 harassment training.
Ordinance No. 825 allows each Council Member to remove or appoint one candidate per Commission, subject to the approval of the Council majority. Appointed Commission Members serve terms that coincide with the term of the Council Member who made the appointment.
CONCLUSION:
After an appointment is made, Commission members will receive their Oath of Office before beginning service with their respective Commission at the next regularly scheduled Commission meeting. The City Clerk's Office will arrange for the proper filing of Conflict of Interest Code forms and schedule trainings for AB 1234 and AB 1661.
FISCAL IMPACT:
No fiscal impact.
ELECTRONICALLY APPROVED BY:
Michael B. O'Kelly, City Manager
Stephanie Vasquez, City Attorney
Manual Carrillo, Director of Finance and Administrative Services
CITY OF BELL GARDENS
NOTICE OF COMMISSION VACANCIES
AND ACTIVE COMMISSIONERS
The City Council is seeking applications for the following vacancies:
NAME
APPOINTED BY
VACANCY APPOINTMENT
POSTED
DATE
Ereni de la Paz
Linda Judith Lopez
Crystal Jimenez
Juan Manuel Rojas
iquel Maravilla
VACANT
Barcena
9/17/2025
Barcena
Chavez
De La Rosa
Guillen
Sanchez
9/22/2025
4/28/2025
1/13/2025
1/27/2025
1/13/2025
Carlos Jose Barrera
Chavez
1/13/2024
Kenneth Preciado
Yorgelvs Monrov
De La Rosa
1/13/2025
2/11/2025
9/11/2023
Oscar Boado
Guillen
Sanchez
VACANT
Barcena
1/6/2025
Katelvnn Cabrera
Ainslee Preciado
Chavez
De La Rosa
4/28/2025
2/24/2025
10/27/2025
Karla Acosta
Guillen
Carmen Vargas
Sanchez
7/22/2024
Ana Maria Sanchez Flores
Barcena
1/9/2023
Marra Teresa Yanez
Karina Garcia
Chavez
De La Rosa
4/28/2025
5/12/2025
VACANT
Stephanie Perez
David Heredia
Guillen
Sanchez
Barcena
Edgar Juvenal Lopez Bustillos
Gustavo Mendez
Samuel Perez
Chavez
De La Rosa
Guillen
VACANT
Sanchez
1/23/2023
1/9/2023
4/28/2025
4/14/2025
2/24/2025
Applicants must be residents of the City. No person previously convicted of a felony in this state or elsewhere shall be permitted to serve on any City Commission. Before assuming the duties of a commissioner, each person appointed shall take and file with the City Clerk the same constitutional oath of office required of members of the city council. Any member of a commission shall be deemed to have resigned from the commission, and his or her office as a member of the commission shall automatically vacated, in the event, the member ceases to be a resident of the City or is convicted of a felony. (Bell Gardens Municipal Code Sections 2.68.030, 2.28.030, 2.22.030, 2.35.030) Applications may be obtained from the City Clerk's Office: 7100 Garfield Ave, Bell Gardens, CA 90201. Applications will be accepted in the City Clerk's Office on a continuous basis until an appointment is made. Please call the City Clerk's Office at (562) 806-7705 or email [email protected] for more information.
Daisy Gomez, City Clerk
Updated: 10/28/2025
CITY OF BELL GARDENS
OFFICE OF THE CITY MANAGER
EXECUTIVE SUMMARY
TO:
FROM:
BY:
Honorable Mayor and City Council Members
Michael O'Kelly, City Manager
Manuel Acosta, Director of Community Development
Hailes H. Soto, Assistant to the City Manager
SUBJECT: Consideration of a Resolution Approving the Creation of an Ad Hoc Committee for Housing and Economic Development
MEETING DATE: December 8, 2025
RECOMMENDATION:
It is staff's recommendation that the City Council:
1) Adopt the attached Resolution approving the creation of an Ad Hoc Committee to address housing and economic development efforts and to appoint two Councilmembers;
2) Provide further direction; or
3) Receive and File.
BACKGROUND / DISCUSSION:
At the Monday, November 10, 2025 City Council meeting, Councilmember Jorgel Chavez directed staff to place an item on a future agenda regarding the possible formation of an Ad Hoc Committee focused on housing and economic development efforts in the City. Ad Hoc Committees are temporary advisory bodies established to gain insight, gather information, and address a specific goal or objective. The proposed committee would consist of two Council Members and designated City staff, including the Director of Community Development.
The City's current housing and economic development efforts include:
• Housing Element Update
• General Plan Update
• Business recruitment and retention efforts
• Creation of a commercial property vacancy inventory
• Development of marketing and promotional materials
• Implementation of a digital marketing campaign
• Re -launch of the digital billboard program as an economic development tool • Economic Development Strategic Plan
• Attendance at conferences to attract retailers and developers • Identification of properties and areas suitable for housing development.
The new Ad Hoc Committee may discuss the following specific ongoing and potential future efforts:
• Identifying properties suitable for housing development • Identifying vacant commercial properties and evaluating potential uses • Developing or refining retail retention and attraction strategies • Reviewing and enhancing the City's marketing initiatives • Recommending marketing and recruitment efforts to attract retailers and developers.
An Ad Hoc Committee would provide a focused forum to review the City's existing initiatives, identify new strategies, and recommend approaches to strengthen housing production and economic development. A proposed Ad Hoc Committee would be existing for 6 months. During those 6 months, the Ad Hoc members may bring proposals to the entire City Council for consideration. Before formally establishing such a committee, staff is seeking Council direction to ensure alignment with City priorities and available staff resources.
CONCLUSION:
The creation of an Ad Hoc Committee for housing and economic development may provide guidance and direct the City's current housing and economic development efforts as well as lead future activities. Staff seeks Council direction on whether to proceed with establishing a formal Ad Hoc Committee to address Housing and Economic Development.
FISCAL IMPACT:
None.
APPROVED ELECTRONICALLY BY:
Michael B. O'Kelly, City Manager
Stephanie Vasquez, City Attorney
Manuel Carrillo, Director of Finance and Administrative Services
RESOLUTION NO. 2025-122
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELL
GARDENS, CALIFORNIA, APPROVING THE CREATION OF A
HOUSING AND ECONOMIC DEVELOPMENT AD HOC COMMITTEE
WHEREAS, at its meeting of December 8, 2025, the City Council of Bell Gardens approved the creation of a temporary advisory, or Ad Hoc Committee to review the City's existing efforts, identify new strategies, and recommend approaches for housing and economic development to the full City Council; and
WHEREAS, the City Council also approved the appointment of two (2) Councilmembers to said committee; and
WHEREAS, the Ralph M. Brown Act (Gov. Code, § 54950 et seq.) generally applies to meetings among a majority of the members of a legislative body when the subject relates to local agency business, however, meetings of temporary advisory committees, as distinguished from standing committees with ongoing jurisdiction, made up solely of less than a quorum of a legislative body are not subject to the Brown Act; and WHEREAS, the City Council intends that such committee be of temporary duration, as specified further below, to formulate a recommendation for full City Council consideration.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Bell Gardens as follows:
SECTION 1. The City Council hereby finds that the foregoing recitals are true and correct and are incorporated into the body of this Resolution by this reference.
SECTION 2. The City Council hereby confirms and ratifies the creation of a temporary Ad Hoc Committee whose purpose and membership is to provide coordinated strategic efforts in addressing housing and economic development activities.
SECTION 3. The temporary advisory committee shall return to the City Council with a progress report or set of proposals, when an update is available. In order to maintain the temporary advisory character of the Ad Hoc Committee, it is the intent of the City Council that the Ad Hoc Committee shall be of limited duration and shall be disbanded upon the earlier of the following: 1) the development and submission of a final set of legislative or other appropriate recommendations to the full City Council for consideration; or 2) six (6) months from the date of this Resolution. Nothing in this Resolution shall operate to prevent the City Council from discontinuing the Ad Hoc Committee at an earlier time or making such additional changes as the City Council may deem necessary or desirable.
Resolution No. 2025-122
SECTION 4. The City Clerk shall attest and certify to the passage and adoption of this Resolution and enter it into the book of original resolutions, and it shall become effective immediately upon its approval.
PASSED, APPROVED and ADOPTED this 8th day of December 2025.
THE CITY OF BELL GARDENS
Marco Barcena, Mayor
APPROVED AS TO FORM: ATTEST:
Stephanie Vasquez
City Attorney
2 of 3
Daisy Gomez
City Clerk
Resolution No. 2025-122
I, , City Clerk of the City of Bell Gardens, hereby CERTIFY that City Council Resolution No. was adopted by the Bell Gardens City Council at a regular meeting of the City Council held on , and was approved and passed by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
3 of 3
CITY OF BELL GARDENS
OFFICE OF THE CITY MANAGER
EXECUTIVE SUMMARY
TO: Honorable Mayor and City Council Members
FROM: Michael O'Kelly, City Manager
BY: Elizabeth Nava, Director of Recreation and Community Services SUBJECT: Consideration of a Resolution Approving the Formalization of Bell Gardens Arts and Culture Division
MEETING DATE: December 8, 2025
RECOMMENDATION:
It is staffs recommendation that the City Council adopt the attached Resolution authorizing the City Manager to formalize the City of Bell Gardens Arts and Culture Division.
BACKGROUND/DISCUSSION:
Mayor Barcena requested that an item be brought before the City Council to discuss the potential of creating an Arts and Culture Division ("ACD") for the City of Bell Gardens ("City"). The purpose of the ACD is to increase access to and participation in art and cultural opportunities in the City by providing the community with information on existing, improving community outreach, and expanding upon the City's current efforts.
The ACD will be comprised of staff liaisons from various City departments who will guide marketing strategies and efforts to promote and develop new arts and culture programs in the City.
Art and Cultural Activities in Bell Gardens
The City currently offers a wide range of programs that encourage artistic expression for individuals of all ages and abilities. These programs include:
• Bell Gardens Arts Space
• Art Exploration (Afterschool Program)
• Music Production Workshop
• Atencion Plena (Mindful Meditation)
• Senior Arts Club
• Senior and Children Children's culinary classes and programs o Cooking Club, Baking Club, Senior Baking
• Sewing Class
• Knitting and Crocheting Class
• Folklorico, Hip Hop, and Zumbaile Classes
• Martial Arts Classes
• Youth Open Mic Events
• Essay Contest and Scholarships
• City Hall Youth Art Display
• Various Cultural Special Events and Activities
• Arts and Crafts programs
In addition to these programs currently offered, the City also celebrates and highlights local artwork at the Bell Gardens Art Walk held in the Ross/Marshalls parking lot; the annual Recycled Fashion Show, where participants design and make clothing pieces out of recycled material; and the weekly Art and Yard Sale, where residents can display and sell their art.
On October 10, 2022, the City Council adopted Development Impact Fees that require developers with approved projects in the City to either install a public art component or pay a fee. The collected fees may then be used to fund future public art projects within the City.
Future Arts and Culture Programs
With the formation of the ACD, the City plans to expand current art programs and efforts by:
• Seeking opportunities to incorporate art and culture into City activities • Developing a Utility Box Art Program
• Hiring local artists to teach new classes
• Collaborating with local artists and cultural groups
• Creating an Art District/Zone within the City
CONCLUSION:
In order to showcase current programs and increase art and cultural opportunities, staff is recommending that the City Council approve the attached Resolution authorizing the City Manager to formalize the City of Bell Gardens Arts and Cultural Division.
FISCAL IMPACT:
None.
APPROVED ELECTRONICALLY BY:
Michael B. O'Kelly, City Manager
Stephanie Vasquez, City Attorney
Manuel Carrillo, Director of Finance and Administrative Services
RESOLUTION NO. 2025-123
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELL
GARDENS, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO
FORMALIZE THE BELL GARDENS ARTS AND CULTURE DIVISION
WHEREAS, the City of Bell Gardens ("City") provides a variety of arts and cultural programs that promote community engagement, artistic expression, and enrichment for residents of all ages and abilities; and
WHEREAS, the City Council desires to promote and expand access to arts and cultural opportunities and programs; and
WHEREAS, the formation of an Arts and Culture Division ("ACD") will enhance the City's ability to improve community outreach and expand the City's current arts and cultural efforts; and
WHEREAS, the ACD will be comprised of staff liaisons from various City departments and will assist in guiding marketing strategies, developing new programming, and expanding upon existing programming efforts; and
WHEREAS, the ACD will be central to identifying future arts and cultural programming within the City and support the City's long-term arts and cultural efforts.
WHEREAS, the City Council desires to create the ACD.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Bell Gardens as follows:
SECTION 1. The City Council, after consideration of the staff report and presentation, discussion, oral testimony and evidence presented to the City Council, hereby finds that the above recitals are true and correct and incorporate them herein.
SECTION 2. The City Council hereby approves the formation of the Bell Gardens Arts and Culture Division.
SECTION 3. The City Council further authorizes the City Manager to formalize the formation of the Bell Gardens Arts and Culture Division, consistent with this Resolution, along with any ancillary documents reasonably necessary to effectuate the intent of this Resolution.
SECTION 4. The City Clerk shall attest and certify to the passage and adoption of this Resolution and enter it into the book of original resolutions, and it shall become effective immediately upon its approval.
[Signatures on next page]
Resolution No. 2025-123
PASSED, APPROVED, and ADOPTED this 8th day of December, 2025.
THE CITY OF BELL GARDENS
Marco Barcena, Mayor
APPROVED AS TO FORM: ATTEST:
Stephanie Vasquez
City Attorney
2 of 3
Daisy Gomez
City Clerk
Resolution No. 2025-123
I, , City Clerk of the City of Bell Gardens, hereby CERTIFY that City Council Resolution No. was adopted by the Bell Gardens City Council at a regular meeting of the City Council held on December 8, 2025, and was approved and passed by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Daisy Gomez
City Clerk
3 of 3
CITY OF BELL GARDENS
OFFICE OF THE CITY MANAGER
EXECUTIVE SUMMARY
TO:
FROM:
BY:
SUBJECT:
Honorable Mayor and City Council Members
Michael B. O'Kelly, City Manager
Daisy Gomez, City Clerk
Reorganization and Selection of Mayor/Chairperson and Mayor Pro Tem/Vice Chairperson
MEETING DATE: December 08, 2025
RECOMMENDATION:
It is staff recommendation that the City Council by motion organize and select a Mayor/Chairperson and Mayor Pro Tem/Vice Chairperson at the first regular meeting in December per Bell Gardens Municipal Code 2.04.020(c) and Government Code 36801.
BACKGROUND / DISCUSSION:
Bell Gardens Municipal Code 2.04.020(c) and Government Code 36801 provide Council the option to organize and select a Mayor/Chairperson and Mayor Pro TemNice Chairperson at either: (1) the first regular meeting in December in odd -numbered years; (2) at the time designated by applicable provisions of the Government Code for even - numbered years; or (3) at such other time as a majority of the council shall so order.
CONCLUSION:
The Mayor/Chairperson and Mayor Pro Tem/Vice Chairperson may be selected as scheduled at the first meeting in December.
FISCAL IMPACT:
No fiscal impact.
ELECTRONICALLY APPROVED BY:
Michael B. O'Kelly, City Manager
Stephanie Vasquez, City Attorney
Manual Carrillo, Director of Finance and Administrative Services
CITY OF BELL GARDENS
OFFICE OF THE CITY MANAGER
EXECUTIVE SUMMARY
TO:
FROM:
BY:
Honorable Mayor and City Council Members
Michael B. O'Kelly, City Manager
Daisy Gomez, City Clerk
SUBJECT: City Council Appointment to External Committees MEETING DATE: December 08, 2025
RECOMMENDATION:
It is staffs recommendation that the City Council make changes, reappointments, or appointments as necessary to the attached matrix of Council Appointments to External Committees.
BACKGROUND / DISCUSSION:
The City of Bell Gardens resides within a larger geo-political environment with a variety of complex issues and concerns. Council Members are typically appointed as delegates and alternate representatives on various external boards, commissions, and committees who serve the larger geo-political region.
Revisions to the list (Exhibit 1) are typically made following a Council reorganization.
Exhibit 2 provides a brief description of what each board or committee does. The Council may also make appointment revisions to this list during the year as needs arise.
CONCLUSION:
By updating the Council Appointments to External Regulatory and Advisory Boards, Commissions and Committees Matrix, the City Council is assuring proper representation for the City of Bell Gardens in the larger geo-political region.
FISCAL IMPACT:
No fiscal impact.
ELECTRONICALLY APPROVED BY:
Michael B. O'Kelly, City Manager
Stephanie Vasquez, City Attorney
Manual Carrillo, Director of Finance and Administrative Services
COUNCIL APPOINTMENTS TO EXTERNAL REGULATORY AND
ADVISORY BOARDS, COMMISSIONS AND COMMITTEES
California Cities for Self -Reliance
Joint Powers Authority
3rd Wednesday of each month,
10:00 a.m. Rotating locations
3rd Wednesday of each month,
2 California Contract Cities Association
6:30 p.m.
3 4
California Joint Powers Insurance
Authority
Gateway Cities Council of
Governments
5 Greater Los Angeles County Vector
Control District
6 HUB Cities Consortium
7 Independent Cities Association
8 9
10 County
League of California Cities Los
Angeles County Division
Los Angeles County City Selection
Committee
11 12
13 Sanitation Districts of Los Angeles
Southeast Area Animal Control
Authority (SEAACA)
Southeast Community Development
Corporation
Southern California Association of
Governments
Board of Directors Meeting
Annually in July
1st Wednesday of the month,
5:30 p.m.
2nd Thursday of each month,
7:30 p.m.
3rd Thursday of each month,
5:15 p.m.
2nd Thursday of each month
except for August 7:00 p.m.
1st Thursday of each month,
6:00 p.m. Annual Conference is held
in September.
Meets as needed, approximately
three to four times a year.
2nd & 4th Wednesday of each
month, 1:30 p.m.
3rd Thursday of each month,
2:00 p.m.
Quarterly, no set meeting,
date/time.
The General Assembly is held once a
year on the first Thursday and Friday
in May.
Francis de Leon
Sanchez
Marco Barcena
Mayor Automatic
Appointment
Marco Barcena
Francis de Leon
Sanchez (Appoints
Delegate and
Alternate to the
Southeast Gateway
Line Corridor Cities
Committee)
Marco Barcena
(expires 1/2027)
Marco Barcena
Miguel De La Rosa
Jorgel Chavez
Marco Barcena
Mayor Automatic
Appointment
Marco Barcena
Mayor Automatic
Appointment
Marco Barcena
Miguel De La Rosa
Marco Barcena
Isabel Guillen
Francis de Leon
Sanchez
Marco Barcena
NO ALTERNATE
NEEDED
Isabel Guillen
Isabel Guillen
Marco Barcena
Miguel De La Rosa
Miguel De La Rosa
Isabel Guillen
Marco Barcena
Marco Barcena Jorgel Chavez
BELL GARDENS CITY COUNCIL
EXTERNAL COMMITTEE APPOINTMENTS
This list offers a brief description of each of the external committees and their regular meeting dates, times, and locations.
California Cities for Self -Reliance Joint Powers Authority DELEGATE: FRANCIS DE LEON SANCHEZ ALTERNATE: MARCO BARCENA Meetings: 3rd Wednesday of each month, 10:00 am
12616 Central Ave., Chino CA FORM 700 & AB1234 FILING REQUIRED The Cities for Self -Reliance Joint Powers Authority was formed in July 2001 by the Cities of Bell Gardens, Commerce, Gardena, and Hawaiian Gardens. In July 2006, the existing Cities of the JPA admitted the Cities of Compton and Inglewood as Members of the JPA. The JPA's purpose is as follows: "To promote and protect the card club gaming economy of the State of California and of the Member Cities of this JPA" California Contract Cities Association
DELEGATE: MARCO BARCENA (Mayor automatic appointment)
Meetings: 3rd Wednesday of each month, 6:30 pm
17315 Studebaker Rd., Suite 210, Cerritos, CA 90703
California Contract Cities Association (CCCA) is a collection of member cities united for a common cause. CCCA has grown from eight contracting or member cities to 67 member cities today with more than ten million residents. The general purpose of CCCA is to serve as a rallying point for cities contracting for municipal services so that we ensure our constituents the best service at the minimum cost. Through municipal seminars, education, and the exchange of ideas and information, our association combines resources to influence policy decisions affecting our member cities.
ALTERNATE: ISABEL GUILLEN
AB1234 FILING REQUIRED
California Joint Powers Insurance Authority
DELEGATE: MARCO BARCENA
ALTERNATE: FRANCIS DE LEON SANCHEZ
Meetings: Board of Directors Meeting Annually in July, 7:00 p.m. 8081 Moody St., La Palma, CA 90623
Cities have joined together to form the CJPIA for the purpose of providing liability protection for their members. The CJPIA is one of the largest municipal self-insurance pools in the state. The members take an active role in determining the programs and services that will be provided. A Board of Directors, consisting of one elected official appointed by each member City, governs the CJPIA.
Gateway Cities Council of Governments
DELEGATE: FRANCIS DE LEON SANCHEZ ALTERNATE: MARCO BARCENA Meetings: Board of Directors — 15' Wednesday of each month, 5:30 p.m. 16401 Paramount Blvd., Paramount, CA 90723 FORM 700 FILING REQUIRED The Gateway COG consists of 27 cities in Southeast Los Angeles County and numerous unincorporated communities of the County. The County of Los Angeles and the Port of Long Beach are also member agencies. The core mission is improving the region's transportation, air quality, housing, and economic health.
Updated 09/23/2025
Greater Los Angeles County Vector Control District
DELEGATE: MARCO BARCENA (through Jan. 2027) ALTERNATE: NO ALTERNATE NEEDED Meetings: 2nd Thursday of each month, 7:30 p.m.
12545 Florence Ave., Santa Fe Springs, CA 90670 FORM 700 & AB1234 FILING REQUIRED A California governmental agency committed to promoting community health, comfort, and welfare through effective and responsive vector control. The staff of California -certified vector control professionals are experts in mosquito abatement operations, disease surveillance, and public health outreach. Protecting the health of the public in the 34 cities and areas of Los Angeles County served is our number one priority. We strive to accomplish our mission with care, courtesy, and professionalism.
Hub Cities Consortium
DELEGATE: MARCO BARCENA ALTERNATE: ISABEL GUILLEN
Meetings: 3rd Thursday of each month, 5:15 pm
2677 Zoe Ave. 2nd Floor, Huntington Park, CA 90201 FORM 700 & AB1234 FILING REQUIRED Hub Cities Consortium's (HCC) mission is to develop a world -class workforce by providing universal access to information and resources for jobseekers, businesses, and the community at large. By serving as the access point to workforce systems, empowering jobseekers, and by working with the business community to meet their needs, the HCC will advance the economic wellbeing of the region.
Independent Cities Association
DELEGATE: MIGUEL DE LA ROSA ALTERNATE: ISABEL GUILLEN
Meetings: 2nd Thursday of each month, 7:00 pm
1049 Havenhurst Drive, #5 West Hollywood, CA 90046
Independent Cities Association is a nonprofit organization made up of 32 Southern California member cities focused on education, legislative advocacy, intergovernmental relationship, and other major issues that exceed the boundaries of its member cities.
League of California Cities
DELEGATE: JORGEL CHAVEZ ALTERNATE: MARCO BARCENA
Meetings: 1St Thursday of each month, 6:00 p.m. (Los Angeles County Division) Annual Conference
1400 "K" St., Suite 400, Sacramento, CA 95814 (Sacramento) P.O. Box 1444 Monrovia, CA 91017 (Los Angeles County Division) The League of California Cities is an association of California city officials who work together to enhance their knowledge and skills, exchange information, and combine resources so that they may influence policy decisions that affect cities. The Los Angeles County Division is the largest of 16 regional divisions of the League of California Cities and is comprised of 86 cities in Los Angeles County, from the smallest in population (City of Vernon) to the largest (City of Los Angeles) of the state's 480 cities.
Los Angeles County City Selection Committee
DELEGATE: MARCO BARCENA (Mayor automatic appointment) ALTERNATE: MIGUEL DE LA ROSA Meetings: Meets three or four times a year
Metropolitan Water District, 700 N. Alameda Street, LA, CA 90012 Their duties are to appoint City representatives to such Boards, Commissions, and Agencies as may be required by law, i.e., LAFCO, South Coast Air Quality Management District, Los Angeles County Metropolitan Transportation Authority, Los Angeles County Hazardous Waste Management Advisory Committee; and to nominate for appointment Members to the California Coastal Commission. Members of the LA County City Selection Committee include the Mayor of each city within Los Angeles County. Each city appoints an elected official as a delegate to the City Selection Committee; it usually is the Mayor. The term of office for each Member of the LA County City Selection Updated 09/23/2025 2