Brentwood City Council
June 9, 2026

Aquatic Complex Mechanical Room 2025 Form GENERAL CONDITIONS Improvements
CIP Project No. 352-52434 Page 54
on a total cost basis, but must prove actual damages. Contractor is not entitled to speculative, special, or consequential damages, including home office overhead or any form of overhead not directly incurred at the Project site or any other Worksite; lost profits; loss of productivity; lost opportunity to work on other projects; diminished bonding capacity; increased cost of financing for the Project; extended capital costs; non-availability of labor, material or equipment due to delays; or any other indirect loss arising from the Contract.

The Eichleay Formula or similar formula will not be used for any recovery under the Contract. The City will not be directly liable to any Subcontractor or supplier.

12.9 Legal Proceedings. In any legal proceeding that involves enforcement of any requirements of the Contract Documents, the finder of fact will receive detailed instructions on the meaning and operation of the Contract Documents, including conditions, limitations of liability, remedies, claim procedures, and other provisions bearing on the defenses and theories of liability. Detailed findings of fact will be requested to verify enforcement of the Contract Documents. All of the City’s remedies under the Contract Documents will be construed as cumulative, and not exclusive, and the City reserves all rights to all remedies available under law or equity as to any dispute arising from or relating to the Contract Documents or performance of the Work.

12.10 Other Disputes. The procedures in this Article 12 will apply to any and all disputes or legal actions, in addition to Claims, arising from or related to this Contract, including disputes regarding suspension or early termination of the Contract, unless and only to the extent that compliance with a procedural requirement is expressly and specifically waived by City. Nothing in this Article is intended to delay suspension or termination under Article

13. Article 13 - Suspension and Termination

13.1 Suspension for Cause. In addition to all other remedies available to City, if Contractor fails to perform or correct Work in accordance with the Contract Documents, including noncompliance with applicable environmental or health and safety Laws, City may immediately order the Work, or any portion of it, suspended until the circumstances giving rise to the suspension have been eliminated to City’s satisfaction. (A) Notice of Suspension. Upon receipt of City’s written notice to suspend the Work, in whole or in part, except as otherwise specified in the notice of suspension, Contractor and its Subcontractors must promptly stop Work as specified in the notice of suspension; comply with directions for cleaning and securing the Worksite; and protect the completed and in-progress Work and materials. Contractor is solely responsible for any damages or loss resulting from its failure to adequately secure and protect the Project. (B) Resumption of Work. Upon receipt of the City’s written notice to resume the suspended Work, in whole or in part, except as otherwise specified in the notice to resume, Contractor and its Subcontractors must promptly re-mobilize and resume the Work as specified; and within ten days from the date of the notice to resume, Contractor must submit a recovery schedule, prepared in accordance with the Contract Documents, showing how Contractor will complete the Work within the Contract Time. (C) Failure to Comply. Contractor will not be entitled to an increase in the Contract Time or Contract Price for a suspension occasioned by Contractor’s failure to comply with the Contract Documents.
(D) No Duty to Suspend. City’s right to suspend the Work will not give rise to a duty to suspend the Work, and City’s failure to suspend the Work will not constitute a defense to Contractor’s failure to comply with the requirements of the Contract Documents.

Aquatic Complex Mechanical Room 2025 Form GENERAL CONDITIONS Improvements
CIP Project No. 352-52434 Page 55

13.2 Suspension for Convenience. City reserves the right to suspend, delay, or interrupt the performance of the Work in whole or in part, for a period of time determined to be appropriate for City’s convenience. Upon notice by City pursuant to this provision, Contractor must immediately suspend, delay, or interrupt the Work and secure the Project site as directed by City except for taking measures to protect completed or in-progress Work as directed in the suspension notice, and subject to the provisions of Section 13.1(A) and (B), above. If Contractor submits a timely request for a Change Order in compliance with Articles 5 and 6, the Contract Price and the Contract Time will be equitably adjusted by Change Order pursuant to the terms of Articles 5 and 6 to reflect the cost and delay impact occasioned by such suspension for convenience, except to the extent that any such impacts were caused by Contractor’s failure to comply with the Contract Documents or the terms of the suspension notice or notice to resume. However, the Contract Time will only be extended if the suspension causes or will cause unavoidable delay in Final Completion.

If Contractor disputes the terms of a Change Order issued for such equitable adjustment due to suspension for convenience, its sole recourse is to comply with the Claim procedures in Article 12.

13.3 Termination for Default. City may declare that Contractor is in default of the Contract for a material breach of or inability to fully, promptly, or satisfactorily perform its obligations under the Contract.
(A) Default. Events giving rise to a declaration of default include Contractor’s refusal or failure to supply sufficient skilled workers, proper materials, or equipment to perform the Work within the Contract Time; Contractor’s refusal or failure to make prompt payment to its employees, Subcontractors, or suppliers or to correct defective Work or damage; Contractor’s failure to comply with Laws, or orders of any public agency with jurisdiction over the Project; evidence of Contractor’s bankruptcy, insolvency, or lack of financial capacity to complete the Work as required within the Contract Time; suspension, revocation, or expiration and nonrenewal of Contractor’s license or DIR registration; dissolution, liquidation, reorganization, or other major change in Contractor’s organization, ownership, structure, or existence as a business entity; unauthorized assignment of Contractor’s rights or duties under the Contract; or any material breach of the Contract requirements.
(B) Notice of Default and Opportunity to Cure. Upon City’s declaration that Contractor is in default due to a material breach of the Contract Documents, if City determines that the default is curable, City will afford Contractor the opportunity to cure the default within ten days of City’s notice of default, or within a period of time reasonably necessary for such cure, including a shorter period of time if applicable. (C) Termination. If Contractor fails to cure the default or fails to expediently take steps reasonably calculated to cure the default within the time period specified in the notice of default, City may issue written notice to Contractor and its performance bond surety of City’s termination of the Contract for default.
(D) Waiver. Time being of the essence in the performance of the Work, if Contractor’s surety fails to arrange for completion of the Work in accordance with the Performance Bond within seven calendar days from the date of the notice of termination pursuant to paragraph (C), City may immediately make arrangements for the completion of the Work through use of its own forces, by hiring a replacement contractor, or by any other means that City determines advisable under the circumstances. Contractor and its surety will be jointly and severally liable for any additional cost incurred by City to complete the Work following termination, where “additional cost” means all cost in excess of the cost City would have incurred if Contractor had timely completed Work without the default and termination. In

Aquatic Complex Mechanical Room 2025 Form GENERAL CONDITIONS Improvements
CIP Project No. 352-52434 Page 56
addition, City will have the right to immediate possession and use of any materials, supplies, and equipment procured for the Project and located at the Project site or any Worksite on City property for the purposes of completing the remaining Work. (E) Compensation. Within 30 days of receipt of updated as-builts, all warranties, manuals, instructions, or other required documents for Work installed to date, and delivery to City of all equipment and materials for the Project for which Contractor has already been compensated, Contractor will be compensated for the Work satisfactorily performed in compliance with the Contract Documents up to the effective date of the termination pursuant to the terms of Article 8, Payment, subject to City’s rights to withhold or deduct sums from payment otherwise due pursuant to Section 8.3, and excluding any costs Contractor incurs as a result of the termination, including any cancellation or restocking charges or fees due to third parties. If Contractor disputes the amount of compensation determined by City, its sole recourse is to comply with the Claim Procedures in Article 12, by submitting a Claim no later than 30 days following notice from City of the total compensation to be paid by City.
(F) Wrongful Termination. If Contractor disputes the termination, its sole recourse is to comply with the Claim procedures in Article 12. If a court of competent jurisdiction or an arbitrator later determines that the termination for default was wrongful, the termination will be deemed to be a termination for convenience, and Contractor’s damages will be strictly limited to the compensation provided for termination for convenience under Section

13.4, below. Contractor waives any claim for any other damages for wrongful termination including special or consequential damages, lost opportunity costs, or lost profits, and any award of damages is subject to Section 12.8, Burden of Proof and Limitations.

13.4 Termination for Convenience. City reserves the right, acting in its sole discretion, to terminate all or part of the Contract for convenience upon written notice to Contractor. (A) Compensation to Contractor. In the event of City’s termination for convenience, Contractor waives any claim for damages, including for loss of anticipated profits from the Project. The following will constitute full and fair compensation to Contractor, and Contractor will not be entitled to any additional claim or compensation:
(1) Completed Work. The value of its Work satisfactorily performed as of the date notice of termination is received, based on Contractor’s schedule of values and unpaid costs for items delivered to the Project site that were fabricated for incorporation in the Work;
(2) Demobilization. Demobilization costs specified in the schedule of values, or if demobilization costs were not provided in a schedule of values pursuant to Section

8.1, then based on actual, reasonable, and fully documented demobilization costs; and
(3) Termination Markup. Five percent of the total value of the Work performed as of the date of notice of termination, including reasonable, actual, and documented costs to comply with the direction in the notice of termination for convenience, and demobilization costs, which is deemed to cover all overhead and profit to date. (B) Disputes. If Contractor disputes the amount of compensation determined by City pursuant to paragraph (A), above, its sole recourse is to comply with the Claim procedures in Article 12, by submitting a Claim no later than 30 days following notice from City of total compensation to be paid by City.

Aquatic Complex Mechanical Room 2025 Form GENERAL CONDITIONS Improvements
CIP Project No. 352-52434 Page 57

13.5 Actions Upon Termination for Default or Convenience. The following provisions apply to any termination under this Article, whether for default or convenience, and whether in whole or in part.
(A) General. Upon termination, City may immediately enter upon and take possession of the Project and the Work and all tools, equipment, appliances, materials, and supplies procured or fabricated for the Project. Contractor will transfer title to and deliver all completed Work and all Work in progress to City.
(B) Submittals. Unless otherwise specified in the notice of termination, Contractor must immediately submit to City all designs, drawings, as-built drawings, Project records, contracts with vendors and Subcontractors, manufacturer warranties, manuals, and other such submittals or Work-related documents required under the terms of the Contract Documents, including incomplete documents or drafts.
(C) Close Out Requirements. Except as otherwise specified in the notice of termination, Contractor must comply with all of the following:
(1) Immediately stop the Work, except for any Work that must be completed pursuant to the notice of termination and comply with City’s instructions for cessation of labor and securing the Project and any other Worksite(s). (2) Comply with City’s instructions to protect the completed Work and materials, using best efforts to minimize further costs.
(3) Contractor must not place further orders or enter into new subcontracts for materials, equipment, services or facilities, except as may be necessary to complete any portion of the Work that is not terminated. (4) As directed in the notice, Contractor must assign to City or cancel existing subcontracts that relate to performance of the terminated Work, subject to any prior rights, if any, of the surety for Contractor’s performance bond, and settle all outstanding liabilities and claims, subject to City’s approval. (5) As directed in the notice, Contractor must use its best efforts to sell any materials, supplies, or equipment intended solely for the terminated Work in a manner and at market rate prices acceptable to City.
(D) Payment Upon Termination. Upon completion of all termination obligations, as specified herein and in the notice of termination, Contractor will submit its request for Final Payment, including any amounts due following termination pursuant to this Article 13.

Payment will be made in accordance with the provisions of Article 8, based on the portion of the Work satisfactorily completed, including the close out requirements, and consistent with the previously submitted schedule of values and unit pricing, including demobilization costs. Adjustments to Final Payment may include deductions for the cost of materials, supplies, or equipment retained by Contractor; payments received for sale of any such materials, supplies, or equipment, less re-stocking fees charged; and as otherwise specified in Section 8.3, Adjustment of Payment Application. (E) Continuing Obligations. Regardless of any Contract termination, Contractor’s obligations for portions of the Work already performed will continue and the provisions of the Contract Documents will remain in effect as to any claim, indemnity obligation, warranties, guarantees, submittals of as-built drawings, instructions, or manuals, record maintenance, or other such rights and obligations arising prior to the termination date.

Aquatic Complex Mechanical Room 2025 Form GENERAL CONDITIONS Improvements
CIP Project No. 352-52434 Page 58
Article 14 - Miscellaneous Provisions

14.1 Assignment of Unfair Business Practice Claims. Under Public Contract Code § 7103.5, Contractor and its Subcontractors agree to assign to City all rights, title, and interest in and to all causes of action it may have under section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2 (commencing with § 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the Contract or any subcontract. This assignment will be effective at the time City tenders Final Payment to Contractor, without further acknowledgement by the parties.

14.2 Provisions Deemed Inserted. Every provision of law required to be inserted in the Contract Documents is deemed to be inserted, and the Contract Documents will be construed and enforced as though such provision has been included. If it is discovered that through mistake or otherwise that any required provision was not inserted, or not correctly inserted, the Contract Documents will be deemed amended accordingly.

14.3 Waiver. City’s waiver of a breach, failure of any condition, or any right or remedy contained in or granted by the provisions of the Contract Documents will not be effective unless it is in writing and signed by City. City’s waiver of any breach, failure, right, or remedy will not be deemed a waiver of any other breach, failure, right, or remedy, whether or not similar, nor will any waiver constitute a continuing waiver unless specified in writing by City.

14.4 Titles, Headings, and Groupings. The titles and headings used and the groupings of provisions in the Contract Documents are for convenience only and may not be used in the construction or interpretation of the Contract Documents or relied upon for any other purpose.

14.5 Statutory and Regulatory References. With respect to any amendments to any statutes or regulations referenced in these Contract Documents, the reference is deemed to be the version in effect on the date that bids were due.

14.6 Survival. The provisions that survive termination or expiration of this Contract include Contract Section 11, Notice, and subsections 12.1, 12.2, 12.3, 12.4, 12.5, and 12.6 of Section 12, General Provisions; and the following provisions in these General Conditions:

Section 2.2(J), Contractor’s Records, Section 2.3(C), Termination, Section 3.7, Ownership, Section 4.2, Indemnity, Article 12, Dispute Resolution, and Section 11.2, Warranty.

END OF GENERAL CONDITIONS

Aquatic Complex Mechanical Room 2025 Form SPECIAL CONDITIONS Improvements
CIP Project No. 352-52434 Page 59
Special Conditions

1. Authorized Work Days and Hours. Except as expressly authorized in writing by City, Contractor is limited to performing Work on the Project on the following days of the week, excluding holidays observed by City:
• Monday through Friday 7:30 a.m. – 4:30 p.m.
• Saturdays 8:00 a.m. – 5:00 p.m.
- Contractor must notify the City prior to working on Saturdays. • Work may only be done during the regular months of pool closures of October 1 – January 31.

2. Pre-Construction Conference. City will designate a date and time for a pre-construction conference with Contractor following Contract execution. Project administration procedures and coordination between City and Contractor will be discussed, and Contractor must present City with the following information or documents at the meeting for City’s review and acceptance before the Work commences:

2.1 Name, 24-hour contact information, and qualifications of the proposed on-site superintendent;

2.2 List of all key Project personnel and their complete contact information, including email addresses and telephone numbers during regular hours and after hours;

2.3 Staging plans that identify the sequence of the Work, including any phases and alternative sequences or phases, with the goal of minimizing the impacts on residents, businesses and other operations in the Project vicinity;

2.4 If required, traffic control plans associated with the staging plans that are signed and stamped by a licensed traffic engineer;

2.5 Draft baseline schedule for the Work as required under Section 5.2, to be finalized within ten days after City issues the Notice to Proceed;

2.6 Breakdown of lump sum bid items, to be used for determining the value of Work completed for future progress payments to Contractor;

2.7 Schedule with list of Project submittals that require City review, and list of the proposed material suppliers;

2.8 Plan for coordination with affected utility owner(s) and compliance with any related permit requirements;

2.9 Videotape and photographs recording the conditions throughout the preconstruction Project site, showing the existing improvements and current condition of the curbs, gutters, sidewalks, signs, landscaping, streetlights, structures near the Project such as building faces, canopies, shades and fences, and any other features within the Project area limits;

2.10 If requested by City, Contractor’s cash flow projections; and

2.11 Any other documents specified in the Special Conditions or Notice of Potential Award.

Aquatic Complex Mechanical Room 2025 Form SPECIAL CONDITIONS Improvements
CIP Project No. 352-52434 Page 60

3. Insurance Requirements. The insurance requirements under Section 4.3 of the General Conditions are modified for this Contract, as set forth below. Except as expressly stated below, all other provisions in Section 4.3 are unchanged and remain in full force and effect.

3.1 Commercial General Liability (“CGL”) Insurance. The CGL insurance policy limits set forth in subsection 4.3(A)(1) of the General Conditions are modified for this Contract to require at least $2,000,000 per occurrence and at least $4,000,000 general aggregate.

4. Recycling and Disposal. Contractor must utilize the City of Brentwood approved Recycling Waste Management (WMP) tool through GreenHalo Systems www.greenhalosystems.com . For questions regarding this program, please contact the Solid Waste Division at (925)516-6090.

END OF SPECIAL CONDITIONS

Aquatic Complex Mechanical Room 2025 Form TECHNICAL SPECIFICIATIONS Improvements
CIP Project No. 352-52434 Page 61
Technical Specifications

OFFICE OF THE CITY ATTORNEY 150 City Park Way
Brentwood, CA 94513
Thomas Lloyd Smith Telephone: (925) 516-5320
City Attorney Fax: (925) 516-5311
[email protected]
Brittany Brace and Shanna Edwards
Assistant City Attorneys
Yvette Toland
Executive Assistant
Kathy Weder
Administrative Assistant II
CA/Corresp/2026.040.2.docx
May 7, 2026
Via email only to:

Ben Zarrin
Paymun Building & Development, Inc.
25 Orinda Way #200
Orinda, CA 94563
[email protected]
Re: Aquatic Complex Mechanical Room Improvements Project City of Brentwood CIP No. 352-52434
Response to Bid Protest
Dear Mr. Zarrin:

On behalf of the City of Brentwood (“City”) this letter responds to the bid protest dated April 20, 2026 (“Protest”) that was submitted on behalf of Paymun Building & Development, Inc. (“Paymun”), the apparent second lowest bidder for the above-referenced City project (“Project”).

The Protest alleges that the bid submitted by the lowest bidder, Wilson General Contracting Inc. (“Wilson”), should be rejected because Wilson did not submit a complete bid bond, Wilson failed to demonstrate qualifications to self-perform specialized work, and Wilson failed to demonstrate bidder responsibility and capability at the time of bid.

A. BACKGROUND
Bids for the Project were due and opened on Thursday, April 16, 2026. Following review of the bids, the City determined that at $342,450.00, Wilson had submitted the lowest bid and that Paymun had submitted the second lowest bid at $388,000.

The City received the Protest from Paymun on April 20, 2026. On April 22, 2026, Wilson Magat provided a written response to Paymun’s Protest on behalf of Wilson, a copy of which was sent to [email protected], at the same time as the City received it.

B. ANALYSIS
Based on the City’s review of the bids, the Protest, and Wilson’s response to the Protest, the City has determined that the Protest lacks merit for the reasons set forth below.

1. Wilson’s Bid Bond submission was complete.

Under well-established California law, a bid is responsive “if it promises to do what the bidding instructions require.” (Bay Cities Paving & Grading, Inc. v. City of San Leandro (2014) 223

CA/Corresp/2026/040.2.docx
Cal.App.4th 1181, 1187.) The City has reviewed the Bid Bond submitted with Wilson’s Bid Proposal and confirmed that the Bid Bond form included with the Contract Documents, and all required supporting documentation (including an acknowledgement with notary seal and power of attorney), were submitted with Wilson’s Bid Proposal in accordance with the Instructions to Bidders.

Based on its review of Wilson’s bid, including the Bid Bond submittal, the City has determined that Wilson’s bid is responsive.

2. Wilson possesses the California contractor’s license required for the Work.

Section 3.1 of the Notice Inviting Bids states that a “Class B and/or C-53” is required for the Project. The City has confirmed that Wilson possesses a Class B license, and is therefore licensed to perform the Work.

The Protest insinuates that there may be additional certifications required based on “applicable industry standards” for steel fabrication and welding, but does not identify any separate requirement applicable to bidders who otherwise possess the required California state contractor license. Section 10.2 of the Instructions to Bidders, concerning bid protests, states in part:
“The protest must refer to the specific portion or portions of the Contract Documents upon which the protest is based.”
However, the Protest does not refer to any specific portion or portions of the Contract Documents with respect to this component of the Protest.

In the absence of any such specific basis for the Protest, the City assumes that the Protest may be relying upon a misinterpretation of technical specification Section 05111 (Structural Metals), which includes the following general requirements in paragraph 1.02.A (emphasis added):
“General: Structural assemblies and shop and field welding shall meet the requirements of the AISC Manual of Stainless Steel Construction.” Significantly, this general requirement, which precedes the list of external standards, including those cited in the Protest, refers to the “welding,” not the “welders.” Thus, the mere speculation in the Protest that Wilson’s potential personnel for the Project lack certifications or experience is irrelevant to evaluation of the bid. These provisions apply to the standards required for the Work itself after the Contract is awarded, and do not establish any independent basis for rejecting an otherwise responsive bidder that possesses the required California contractor license.

Moreover, pursuant to Public Contract Code section 4106, it is assumed that a contractor is qualified to self-perform the work for which a subcontractor is not listed. Public Contract Code section 4106 states in part (emphasis added):
“If a prime contractor fails to specify a subcontractor or if a prime contractor specifies more than one subcontractor for the same portion of work to be performed under the contract in excess of one-half of the 1 percent of the prime contractor’s total bid, the prime contractor agrees that he or she is fully qualified to perform that portion himself or herself, and that the prime

CA/Corresp/2026/040.2.docx
contractor shall perform that portion himself or herself.” In sum, given that Wilson possesses the requisite state contractor license and is deemed qualified to perform work for which no subcontractor is listed, the Protest fails to establish any basis for rejecting Wilson’s bid in this regard.

3. The City did not request a Bidder’s Questionnaire from bidders.

The Bidder’s Questionnaire included in the Bid Documents is an optional document that the City may choose to use to request one or more of the apparent low bidders to complete following the bid opening. To date, the City has not requested any apparent low bidder to complete the Questionnaire for this Project. Therefore, there is no requirement or expectation that Wilson should have completed it, and as such, this component of the Protest also lacks merit.

C. CONCLUSION
Finally, the Protest must be considered in light of well-established public policy favoring award to the low bidder. California courts have consistently held that protests alleging nonresponsiveness must be evaluated from a practical, rather than speculative or hypertechnical perspective, and relative to the public interest:
“They must also be viewed in light of the public interest, rather than the private interest of a disappointed bidder. It certainly would amount to a disservice to the public if a losing bidder were to be permitted to comb through the bid proposal….of the low bidder after the fact, [and] cancel the low bid on minor technicalities, with the hope of securing acceptance of his, a higher bid. Such construction would be adverse to the best interests of the public and contrary to public policy.” (Bay Cities, supra, 223 Cal.App.4th 1181, 1189; internal quotation marks omitted.)
The City appreciates Paymun’s interest in the Project and welcomes its participation in future public works bids. However, for the reasons stated above, and based upon thorough review of the bid submittals, Paymun’s Protest lacks merit.

Paymun has not indicated whether it is represented by legal counsel in this regard, but if so, I trust that you will forward this communication to your legal counsel.

Very truly yours,

Shanna Edwards
Assistant City Attorney
City of Brentwood
cc: (via email only)

Wilson Magat, Wilson General Contracting, Inc.

Harith Aleem, Director of Parks and Recreation, City of Brentwood Aaron Wanden, Park Maintenance Manager, City of Brentwood

Project Title: Project #:

Aquatic Complex Mechanical Room Improvements 352-52434
Description/Justification:

The platform in the mechanical room at the BFAC houses the filters for the recreation and slide pool. The platform needs to be replaced due to the corrugated metal on the platform having rusted in several locations, and the main support beam is bowing.

A temporary metal beam has been added to support the current structure until the relocation can be completed.

Project Status:

The design and construction phase of this project began in FY 2025/26 with anticipated completion date in FY 2026/27.

Supplemental Information:

None.

PROJECT EXPENDITURES Prior 2026/27 2027/28 2028/29 2029/30 2030/31 TOTAL 70239 Legal 7,000 $ 7,000
90040 Planning and Design 37,285 15,560 $ 52,845
90050 Construction 435,155 $ 435,155
TOTAL $ 37,285 $ 457,715 495,000 $
PROJECT FUNDING Prior 2026/27 2027/28 2028/29 2029/30 2030/31 TOTAL 47708 495,000 $ 495,000
TOTAL $ 495,000 495,000 $

PROJECT FINANCING CURRENT PROPOSED
Replacement - Parks and LLAD

Project Category: Parks and Trails Improvements
Location: 195 Griffith Lane
Project Manager: C. Lopes
Project Priority: 2C - Necessary
Est. Completion Date: 2026/27
Future Annual
O & M Impact: $0
Public Art
Requirement: Exempt
General Plan Policy: CSF 2-7
61 City of Brentwood 2026/27 – 2030/31 Capital Improvement Program

CITY COUNCIL AGENDA ITEM NO. H.6
06/09/2026
SUBJECT: Award Three Agreements for Professional Services for On-Call Grant Writing and Procurement Services, for Citywide Use DEPARTMENT: Engineering
STAFF: Allen Baquilar, Director of Engineering/City Engineer Gail Knight, Management Analyst II

TITLE/RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager or designee to execute three on-call agreements for professional services for on-call grant writing and procurement services in an amount not-to-exceed $200,000 per agreement for fiscal year 2026/27; and authorizing the City Manager or designee to execute up to two additional one-year extensions for each agreement in a not-to-exceed amount of $200,000 per agreement, per fiscal year, and to amend the agreements to reflect changes to the consultant rates in future fiscal years, in consultation with the City Attorney.

FISCAL IMPACT
These agreements are for on-call services and will primarily be used for applicable projects and/or on an as-needed basis. Verification of budget availability will occur prior to using the selected on-call consultant for each specific project or other grant.

Where there is sufficient budget and costs are allowed, grant writing and procurement services will be charged directly to specific Capital Improvement Program (CIP) projects.

For any grant opportunities where services are not or cannot be included in CIP project budget, the draft 2026/27 – 2027/28 General Fund Operating Budget includes $150,000 of contractual services budget per fiscal year.

The 2026/27 – 2027/28 Operating Budget will be presented to the City Council for consideration of adoption on June 23, 2026.

BACKGROUND
Identifying and pursuing grant opportunities with success was established as a top 10 priority for the Engineering Department. Establishing specialized grant writing and procurement consultants allows the City to leverage dedicated expertise, resources, and industry knowledge that are not typically available through existing staff capacity

CITY COUNCIL AGENDA ITEM NO. H.6
06/09/2026
alone. Having access to a team of experienced consultants that will continuously monitor federal, state, and regional funding opportunities, with their knowledge in developing competitive applications and navigating complex compliance requirements, increases the City’s ability to secure external funding aligned with strategic priorities, city services, and capital improvement objectives.

Utilizing on-call consultants also promotes operations efficiency by allowing City staff to remain focused on core departmental responsibilities and essential public services.

While staff participation is essential to the successful administration and implementation of grants, the highly specialized and time-intensive nature of grant research, application preparation, procurement coordination, and post-award compliance makes it impractical to assign these responsibilities solely to existing staff. Establishing access to on-call consultants provides the City with a reliable resource to identify available grants, respond in a timely manner, and maximize competitiveness for grant funding opportunities.

While the Engineering Department will manage the program, the selected consultants would work collaboratively with all City departments to identify, evaluate, and pursue grant opportunities that support city-wide priorities. Departments would provide information regarding their goals, capital improvement projects, programs, operational initiatives, and other funding priorities. Using this information, the consultants would proactively research funding opportunities, assess eligibility and competitiveness, identify available grants, application schedules, funding strategies, and recommended actions.

For each potential grant funding opportunity, the consultant would submit a cost proposal for staff review and consideration. In accordance with City Manager Administrative Policy No. 14 Grants and Rebates (Attachment 5), staff must obtain the City Manager’s approval before applying for any grants, regardless of the amount.

City Council approval would be needed for submittal of any grant applications that require $10,000 or more in matching funds. There is no retainer fee included with these agreements and the consultants would only be paid to pursue grants the City authorizes.

Staff issued a Request for Qualifications (“RFQ”) for On-Call Grant Writing and Procurement Services on March 31, 2026, with a deadline for submissions on April 21, 2026. Nine statements of qualifications (“SOQ”) were received from various firms nationwide. An executive committee was established to review the submittals in detail and rank them based upon criteria published in the RFQ. After careful review, staff identified the following three most qualified consultants:

CITY COUNCIL AGENDA ITEM NO. H.6
06/09/2026
Consultant
Ardurra Group, Inc.

Engineering Solutions Services, Inc.

Evan Brooks Associates, Inc.

As the end of each fiscal year approaches, some of the consultants may modify their service rates. The attached resolution (see Attachment #1) seeks authorization for the City Manager to execute amendments to these agreements to reflect changes to consultant service rates in future fiscal years. This will not change the not-to-exceed amount for any agreement.

To ensure quick access of grant writing and procurement services in a timely manner, staff recommends approval of these Agreements for Professional Services up to a maximum not-to-exceed amount of $200,000 per agreement for fiscal year 2026/27, as well as approval and authorization for the City Manager or designee to execute up to two additional one-year extensions for these agreements in a not-to-exceed amount of $200,000 per agreement, per fiscal year, and to amend the agreements to reflect changes to the consultant rates in future fiscal years, in consultation with the City Attorney.

CITY COUNCIL STRATEGIC INITIATIVE
Focus Area 1: Public Works, Goal 1c: Pursue grant funding to improve the Brentwood Blvd. corridor (e.g. underground existing utility lines, widen portion of Brentwood Blvd., etc.).

PREVIOUS ACTION
Not Applicable.

DATE OF NOTICE
Not Applicable.

ENVIRONMENTAL DETERMINATION
Not Applicable.

CITY COUNCIL AGENDA ITEM NO. H.6
06/09/2026

ALTERNATIVE OPTION(S)

1. Do not approve staff’s recommendation.

2. Modify staff’s recommendation.

3. Continue the item with direction for staff to return with additional information.

ATTACHMENT(S)

1. Resolution

2. Agreement with Ardurra Group, Inc.

3. Agreement with Engineering Solutions Services, Inc.

4. Agreement with Evan Brooks Associates, Inc.

5. Grants and Rebates Policy

RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

BRENTWOOD APPROVING THREE ON-CALL AGREEMENTS FOR

PROFESSIONAL SERVICES FOR GRANT WRITING AND
PROCUREMENT SERVICES WITH ARDURRA GROUP, INC.,
ENGINEERING SOLUTIONS SERVICES, INC., AND EVAN BROOKS
ASSOCIATES, INC., IN AN AMOUNT NOT-TO-EXCEED $200,000
PER AGREEMENT, FOR FISCAL YEAR 2026/27; APPROVING UP

TO TWO ADDITIONAL ONE-YEAR EXTENSIONS FOR THESE
AGREEMENTS IN A NOT-TO-EXCEED AMOUNT OF $200,000 PER
AGREEMENT, PER FISCAL YEAR; AUTHORIZING THE CITY

MANAGER TO EXECUTE THE AGREEMENTS AND THE
EXTENSIONS; AND AUTHORIZING THE CITY MANAGER TO

AMEND THE AGREEMENTS TO REFLECT CHANGES TO THE

CONSULTANT RATES IN FUTURE FISCAL YEARS, IN A FORM

APPROVED BY THE CITY ATTORNEY
WHEREAS, the Strategic Plan FY 2022/23-FY 2023/24 for Focus Area 1 includes: Public Works, Goal 1c: pursue grant funding to improve the Brentwood Blvd. corridor (e.g. underground existing utility lines, widen portion of Brentwood Blvd., etc.); and
WHEREAS, establishing an on-call list of specialized grant writing and procurement consultants allows the City to leverage dedicated expertise, resources, and industry knowledge that are not typically available through existing staff capacity alone; and
WHEREAS, having access to a team of experienced consultants to continuously monitor federal, state, and regional funding opportunities with their knowledge in developing competitive applications and navigating complex compliance requirements increases the City’s ability to secure external funding aligned with strategic priorities, City services, and capital improvement objectives; and WHEREAS, staff issued a Request for Qualifications (“RFQ”) for On-Call Grant Writing and Procurement Services on March 31, 2026 that was advertised on various websites and builders’ exchanges; and
WHEREAS, based on the entire RFQ process, staff determined that Ardurra Group, Inc., Engineering Solutions Services, Inc., and Evan Brooks Associates, Inc. are the most qualified consultants to provide the grant writing and procurement services; and
WHEREAS, the City Council desires to approve the agreements, approve up to two additional one-year extensions for each agreement, and authorize the City Manager to execute the agreements, extensions, and future rate amendments in a form approved by the City Attorney.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood does hereby resolve as follows:

1. Approve three on-call agreements for professional services for grant writing and procurement services in an amount not-to-exceed $200,000 per agreement, per Fiscal Year 2026/2027 with Ardurra Group, Inc., Engineering Solutions Services, Inc., and Evan Brooks Associates, Inc. and authorize the City Manager to execute the agreements in a form approved by the City Attorney.

2. Approve up to two additional one-year extensions for the agreements with Ardurra Group, Inc., Engineering Solutions Services, Inc., and Evan Brooks Associates, Inc. in a not-to-exceed amount of $200,000 per agreement, per fiscal year, and authorize the City Manager to execute the extensions in a form approved by the City Attorney.

3. Authorize the City Manager to amend the agreements with Ardurra Group, Inc., Engineering Solutions Services, Inc., and Evan Brooks Associates, Inc. to reflect changes to the consultant rates in future fiscal years, provided that any such amendments do not increase the authorized not-to-exceed amount for any agreement unless separately approved by the City Council and provided that such amendments are in a form approved by the City Attorney.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 9th day of June 2026 by the following vote:

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AGREEMENT FOR ON-CALL GRANT WRITING AND PROCUREMENT SERVICES Ardurra Group, Inc.

THIS AGREEMENT is made and entered into as of the _____ day of _________________, 20_____ by and between the City of Brentwood, a municipal corporation of the State of California ("City"), and Ardurra Group, Inc., a Florida “C” Corporation ("Consultant") (each a “Party” and collectively, the “Parties”).

RECITALS
A. City requires the professional services of a consultant specifically trained and experienced in grant writing and grant procurement services, which are professional services outside of services offered by City.

B. Consultant has the professional skills and experience necessary to perform the services described in this Agreement.

C. Consultant customarily engages in these services as part of its independently established trade, occupation, and/or business, separately from its work for City.

D. City desires to engage Consultant to provide these services by reason of its qualifications and experience in performing such services
E. Consultant has submitted a proposal to City and has affirmed its willingness and ability to perform such work on the terms and manner set forth in this Agreement.

NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, the Parties agree as follows:

1. Scope of Work.

1.1 City retains Consultant, as an independent contractor, to perform, and Consultant agrees to render, those services (the "Services") that are described in the attached Exhibit "A," which is incorporated by this reference, pursuant to this Agreement’s terms and conditions.

1.2 Consultant will control the manner and the means of the work to be performed, and be responsible for the professional quality, technical accuracy and coordination of the Services. Consultant will, without additional compensation, correct or revise any errors or deficiencies in the Services.

1.3. Consultant will keep City informed on a regular basis that the Services are being performed in accordance with the requirement and intentions of this Agreement.

1.4 If applicable, Consultant has designated those persons listed in Exhibit “A” to provide the Services to the City. Consultant will not change or reassign those persons described in Exhibit “A” without prior written notice to City, and will not replace those individuals with individuals to whom City has a reasonable objection.

2. Standard of Performance. Consultant acknowledges that in entering into this Agreement the City is relying on Consultant's special skills and experience to do and perform the Services. While performing the Services, Consultant will exercise the reasonable professional care and skill customarily exercised by reputable members of Consultant's profession practicing in the Northern California area. The acceptance of the Services by City does not release Consultant from these obligations.

Consultant will be responsible for employing or engaging all persons necessary to perform the Services.

Consultant will control the manner and means of the services to be performed by its employees and

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subconsultants. All of Consultant's staff will be qualified by training and experience to perform their assigned tasks. Consultant will give its personal attention to the fulfillment of the provisions of this Agreement by all of its employees and subcontractors, if any, and will keep the Services under its control.

On demand of City, if any employee or subcontractor of Consultant fails or refuses to carry out the provisions of this Agreement or appears to be incompetent or to act in a disorderly or improper manner, he or she will be discharged immediately from the Services.

3. Term. Unless earlier terminated, the term of this Agreement will be effective from July 1, 2026 through June 30, 2027. The City Manager may amend the Agreement to extend it for two (2) additional one year periods or parts thereof in an amount not to exceed two hundred thousand dollars ($200,000) per Agreement year. Extensions will be based upon satisfactory review of Consultant’s performance, City needs, and appropriation of funds by the City Council. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement.

4. Schedule. Consultant will generally adhere to the schedule set forth in Exhibit “A” provided, that City will grant reasonable extensions of time for the performance of the Services occasioned by unusually lengthy governmental reviews of Consultant’s work product or other unavoidable delays occasioned by unforeseen circumstances; provided, further, that such unavoidable delay will not include strikes, lockouts, work stoppages, or other labor disturbances conducted by, or on behalf of, Consultant’s officers or employees.

Consultant acknowledges the importance to City of City’s project schedule and agrees to put forth its best professional efforts to perform the Services in a manner consistent with that schedule. City understands, however, that Consultant’s performance must be governed by sound practices. Consultant will work such overtime or engage such personnel and equipment as necessary to maintain the schedule, without additional compensation.

5. Compensation.

5.1 The total fee payable for the Services to be performed during the term of this Agreement will be a not to exceed amount of two hundred thousand dollars ($2000,000) as may be further specified in the attached Exhibit “A.” No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement.

5.2 Payment will occur only after receipt by City of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City.

5.3 Within thirty (30) days after receipt of any applicable progress payment request, City will verify the accuracy of the request, correct the charges where appropriate, and make payment to Consultant in an amount equal to the amount of such application, as verified or corrected by City. No payment made prior to completion and acceptance of the Services will constitute acceptance of any part of the Services.

City reserves the right to withhold payment from Consultant on account of Services not performed satisfactorily, delays in Consultant's performance of Services, or other defaults hereunder.

6. Status of Consultant. Consultant will perform the Services as an independent contractor, free from the control and direction of City, in pursuit of Consultant’s independent calling, and not as an employee of City. The persons used by Consultant to provide the Services under this Agreement will not be considered employees of City for any purposes whatsoever and City will not pay any tax, workers’ compensation insurance, retirement contributions or unemployment contributions on behalf of Consultant or its employees or subcontractors. Consultant agrees to indemnify and pay City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers’ compensation payment, including, but not limited to, those based on any provision of the Federal Affordable Care Act, which City may be required to make on behalf of Consultant or any agent, employee, or contractor of Consultant for work done under this Agreement. The payment made to Consultant pursuant to the Agreement will be the full and complete compensation to which Consultant is entitled. City will not make any federal or state tax withholdings on behalf of Consultant or its agents, employees or subcontractors.

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At the City’s election, City may deduct the amounts paid pursuant to this Section, from any balance owing to Consultant.

7. Subcontracting. Consultant's services are being requested by City because they are unique and personal. Except as may be specified in Exhibit “A”, Consultant will not subcontract any portion of the Services without prior written approval of City Manager or his/her designee. If Consultant subcontracts any of the Services, Consultant will be fully responsible to City for the acts, errors and omissions of Consultant's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Consultant is for the acts and omissions of persons directly employed by Consultant. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Consultant and City.

Consultant will be responsible for payment of subcontractors. Consultant will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Consultant's work unless specifically noted to the contrary in the subcontract and approved in writing by City.

8. Other Consultants. The City reserves the right to employ other consultants in connection with the Services.

9. Indemnification. Consultant will hold harmless, defend and indemnify City, its officers, agents, volunteers and employees from and against any and all claims, demands, costs or liability including attorney fees arising out of or in any way connected with the performance of this Agreement, caused in whole or in part by any act or omission of the Consultant, any of its subcontractors, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, except to the extent caused by the active negligence, sole negligence, or willful misconduct of City.

10. Insurance. Consultant will obtain and maintain, at its cost and expense, for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the Services by Consultant or Consultant’s agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A:VII."

10.1 Coverages and Limits. Consultant will maintain the types of coverages and minimum limits indicated below, unless Risk Manager or City Manager, in consultation with the City Attorney approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Consultant's indemnification obligations under this Agreement. City, its officers, agents, volunteers and employees make no representation that the limits of the insurance specified to be carried by Consultant pursuant to this Agreement are adequate to protect Consultant. The coverage will contain no special limitations on the scope of its protection to the above-designated insureds except for Workers Compensation and errors and omissions insurance. Consultant will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. If Consultant believes that any required insurance coverage is inadequate, Consultant will obtain such additional insurance coverage, as Consultant deems adequate, at Consultant's sole expense.

10.1.1 Commercial General Liability Insurance. $2,000,000 combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits will apply separately to the work under this Agreement or the general aggregate will be twice the required per occurrence limit.

10.1.2 Automobile Liability. $1,000,000 combined single-limit per accident for bodily injury and property damage.

10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code and Employer's Liability limits of $1,000,000 per accident for bodily injury. Workers' Compensation and Employer's Liability insurance will not be required if Consultant has no employees and provides, to City's satisfaction, a declaration stating this.

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10.1.4 Professional Liability. Errors and omissions liability appropriate to Consultant’s profession with limits of not less than $1,000,000 per claim.

10.2 Endorsements. For Commercial General Liability Insurance, Consultant will ensure that the policies are endorsed to name the City, its officers, agents, volunteers and employees as additional insureds. Prior to City's execution of this Agreement, Consultant will furnish, to the satisfaction of the City, certificates of insurance and endorsements.

10.3 Cancellation. Insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent pursuant to the notice provisions of this Agreement.

10.4 Failure to Maintain Coverage. If Consultant fails to maintain any of these insurance coverages, then City will have the option to declare Consultant in breach of this Agreement, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Consultant is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Consultant or deduct the amount paid from any sums due Consultant under this Agreement.

10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements.

10.6 Primary Coverage. For any claims related to the Services and this Agreement, the Consultant’s insurance coverage will be primary insurance with respect to City, its officers, agents, volunteers and employees. Any insurance or self-insurance maintained by City for itself, its officers, agents, volunteers and employees, will be in excess of Consultant’s insurance and not contributory with it.

10.7 Reduction in Coverage/Material Changes. Consultant will notify City in writing pursuant to the notice provisions of this Agreement thirty (30) days prior to any reduction in any of the insurance coverage required pursuant to this Agreement or any material changes to the respective insurance policies.

10.8 Waiver of Subrogation. The policies shall contain a waiver of subrogation for the benefit of City.

11. Business License. If required, Consultant will obtain and maintain a City of Brentwood Business License for the term of the Agreement, as it may be amended from time-to-time.

12. Maintenance of Records. Consultant will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Consultant will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Consultant will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

13. Ownership of Documents.

13.1 All product produced by Consultant or its agents, employees, and subcontractors pursuant to this Agreement (the “Work Product”) is the property of City. In the event this Agreement is terminated, all Work Product produced by Consultant or its agents, employees and subcontractors pursuant to this Agreement will be delivered to City pursuant to the termination clause of this Agreement. Consultant will have the right to make one (1) copy of the Work Product for Consultant’s records.

13.2 The Work Product may be used by City and its agents, employees, representatives, and assigns, in whole or in part, or in modified form, for all purposes City may deem advisable, without further employment of or payment of any compensation to Consultant; provided, however, that if this Agreement is terminated for any reason prior to completion of the Project and if under such circumstances City uses,

5 PSA_City Attorney Approved Version 071522
or engages the services of and directs another consultant to use, the Work Product, City agrees to hold Consultant harmless from any and all liability, costs, and expenses relative to claims arising out of matters and/or events which occur subsequent to the termination of this Agreement as a result of causes other than the fault or negligence of Consultant, or anyone for whose acts it is responsible, in preparation of the Work Product. Consultant will not be responsible for deficiencies solely attributable to modifications of the Work Product performed by others, or that arise from use of the Documents in connection with a project or site other than that shown in the Work Product.

14. Copyrights. Consultant agrees that all copyrights that arise from the Services will be vested in City and Consultant relinquishes all claims to the copyrights in favor of City.

15. Confidentiality. All documents, reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of the Services pursuant to the Agreement are confidential until released by the City to the public, and the Consultant will not make any of these documents or information available to any individual or organization not employed by the Consultant or the City without the written consent of the City before any such release.

16. Notices. Any notices relating to this Agreement shall be given in writing and shall be deemed sufficiently given and served for all purposes when delivered personally, by facsimile or by generally recognized overnight courier service, or five (5) days after deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, addressed as follows:

For City:

City of Brentwood
150 City Park Way
Brentwood, CA 94513
Phone No. (925) 516-5420
Attn: Gail Knight
Email: [email protected]
For Consultant:

Ardurra Group, Inc.

Attn: Alison Winter
2515 Ventura Oaks Way, Suite 120
Sacramento, CA 95833
(916) 316-2799
[email protected]
Either Party may change its address for purposes of this section by giving the other Party written notice of the new address in the manner set forth above.

17. Conflicts of Interest.

17.1 City will evaluate Consultant’s duties pursuant to this Agreement to determine whether disclosure under the Political Reform Act and City’s Conflict of Interest Code is required of Consultant or any of Consultant’s employees, agents, or subcontractors. Should it be determined that disclosure is required, Consultant or Consultant’s affected employees, agents, or subcontractors will complete and file with the City Clerk those schedules specified by City and contained in the Statement of Economic Interests Form 700.

17.2 Consultant understands that its professional responsibility is solely to City. Consultant warrants that it presently has no interest, present or contemplated, and will not acquire any direct or indirect interest, that would conflict with its performance of this Agreement. Consultant further warrants that neither Consultant, nor Consultant’s agents, employees, subcontractors and consultants have any ancillary real property, business interests or income that will be affected by this Agreement or, alternatively, that Consultant will file with the City an affidavit disclosing this interest. Consultant will not knowingly, and will take reasonable steps to ensure that it does not, employ a person having such an interest in the performance of this Agreement. If after employment of a person, Consultant discovers that it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant will promptly disclose the relationship to the City and take such action as the City may direct to remedy the conflict.

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18. General Compliance with Laws. Consultant will keep fully informed of federal, state and local laws and ordinances and regulations (“Laws”) which in any manner affect those employed by Consultant, or in any way affect the performance of the Services by Consultant. Consultant will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of the Services with all applicable laws, ordinances and regulations.

19. Pandemic Health Laws. Consultant’s duty to comply with Laws includes compliance by Consultant with all local, state, or federal Laws that have been or may be enacted in response to the COVID-19 pandemic (collectively, “Health Laws”), which include all of the County of Contra Costa Health Orders. Failure to fully comply with the Health Laws constitutes a material default, subject to all available remedies including suspension or termination.

20. Discrimination and Harassment Prohibited. Consultant will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment.

21. Termination. In the event of the Consultant's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Consultant in writing pursuant to the notice provisions of this Agreement. Consultant has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Consultant has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement. In the event City elects to terminate, City will have the right to immediate possession of all Work Product and work in progress prepared by Consultant, whether located at the project site, at Consultant's place of business, or at the offices of a subconsultant.

Either Party, upon tendering thirty (30) calendar days written notice to the other Party, may terminate this Agreement for convenience. In this event and upon request of City, Consultant will assemble the work product without charge and put it in order for proper filing and closing and deliver it to City. Consultant will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made.

22. Covenants Against Contingent Fees. Consultant warrants that Consultant has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, and that Consultant has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to terminate this Agreement for nonperformance, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee.

23. Claims And Lawsuits. By signing this Agreement, Consultant agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Consultant acknowledges that if a false claim is submitted to City by Consultant, it may be considered fraud and Consultant may be subject to criminal prosecution. Consultant acknowledges that California Government Code sections 12650 et seq., the False Claims Act, applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Consultant acknowledges that the filing of a false claim may subject Consultant to an administrative debarment proceeding as the result of which Consultant may be prevented to act as a Consultant on any public work or improvement for a period of up to five (5) years. Consultant acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement.

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24. Jurisdiction, Venue and Governing Law. Any action at law or in equity brought by either of the Parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of Contra Costa, State of California, and the Parties waive all provisions of law providing for a change of venue in these proceedings to any other county. This agreement will be governed by the laws of the State of California.

25. Testimony. Consultant will testify at City's request if litigation is brought against City in connection with Consultant's services under this agreement. Unless the action is brought by Consultant, or is based upon Consultant's actual or alleged negligence or other wrongdoing, City, upon prior written agreement with Consultant will compensate Consultant for time spent in preparation for testimony, testimony, and travel at Consultant's standard hourly rates at the time of actual testimony.

26. Successors and Assigns. It is mutually understood and agreed that this Agreement will be binding upon the Parties and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Consultant without the prior written consent of City, which will not be unreasonably withheld.

27. Section Headings. Section headings as used in this Agreement are for convenience only and will not be deemed to be a part of such sections and will not be construed to change the meaning of the section.

28. Waivers. The waiver by either Party of any breach or violation of any term, covenant, or condition of this Agreement or of any applicable law will not be deemed to be a waiver of such term, covenant, condition or law or of any subsequent breach or violation of same or of any other term, covenant, condition or law. The acceptance by either Party of any fee or other payment which may become due under this Agreement will not be deemed to be a waiver of any preceding breach or violation by the other Party of any term, covenant, or condition of this Agreement or any applicable law.

29. Entire Agreement. This Agreement, together with any other written document referred to or contemplated by it embody the entire Agreement and understanding between the parties relating to the subject matter of it. The City Manager is authorized, in consultation with the City Attorney, to agree to nonmaterial amendments to this Agreement. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties.

30. Authority. The individuals executing this Agreement and the instruments referenced in it on behalf of Consultant each represent and warrant that they have the legal power, right and actual authority to bind Consultant to the terms and conditions of this Agreement.

31. Severability. If any term, provision, condition or covenant of this Agreement or its application to any party or circumstances shall be held, to any extent, invalid or unenforceable, the remainder of this Agreement, or the application of the term, provision, condition or covenant to persons or circumstances other than those as to whom or which it is held invalid or unenforceable, shall not be affected, and shall be valid and enforceable to the fullest extent permitted by law.

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32. Signatures.

32.1 Counterparts. This Agreement may be executed in two or more counterparts, each of which together will be deemed an original, but all of which together will constitute the same instrument.

32.2 Digital/Electronic Signatures. Using a City-approved method, this Agreement may be executed through the use of digital or electronic signatures in accordance with Government Code Section

16.5. The presence of an electronic signature on this Agreement will be construed as the Parties’ consent to do business electronically.

CONSULTANT:
* By:

Printed Name: Carmen Kasner
Title: Vice President
* By:

Printed Name: Randal Dumas
Title: Treasurer/CFO
CITY:

By:

G. Harold Duffey, City Manager
ATTEST:

By:

Amanda McVey, City Clerk
APPROVED AS TO FORM:

By:

Thomas Lloyd Smith, City Attorney
If required by City, proper notarial acknowledgment of execution by Consultant must be attached. If a Corporation, Agreement must be signed by one corporate officer from each of the following two groups. *Group A. **Group B.

Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.

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EXHIBIT “A”

SCOPE OF SERVICES
Consultant will perform the following Services, at the rates indicated below. [INTENTIONALLY LEFT BLANK]

Statement of Qualifications
for the City of Brentwood to Provide
On-Call Grant Writing and
Procurement Services
April 21, 2026

ARDURRA GROUP, INC.
2515 VENTURE OAKS WAY, SUITE 120, SACRAMENTO, CA 95833 | 279.202.1209 | ARDURRA.COM Respondent’s Name:

Ardurra Group, Inc.

Servicing Office:
2515 Venture Oaks Way, Suite 120
Sacramento, CA 95833
279.202.1209
Website:

Ardurra.com
Business Type:
“C” Corporation
Lead Contact Person:

Alison Winter
Senior Funding Manager
2515 Venture Oaks Way, Suite 120
Sacramento, CA 95833
[email protected]
916.316.2799
Additional Contact:

Angie Mettlen
Director of Funding &
Regulatory Affairs
55 Beattie Place, Suite 200
Greenville, SC 29601
[email protected]
843.540.1015
April 21, 2026
City of Brentwood, Engineering Department
ATTN: Gail Knight
150 City Park Way
Brentwood, CA 94513
Regarding: Statement of Qualifications to Provide On-Call Grant Writing and Procurement Services Dear Ms. Knight,
Thank you for the opportunity to submit our Statement of Qualifications in response to the City of Brentwood’s Request for Qualifications for On‑Call Grant Writing and Procurement Services.

We appreciate the City’s interest in Ardurra’s funding services to support the identification, pursuit, and management of funding opportunities that advance its strategic priorities.

Ardurra provides comprehensive funding support with a focus on strategic alignment, project readiness, and compliance. Our team brings extensive experience identifying federal, state, and regional funding opportunities; positioning projects for success; and preparing high‑quality, compliant applications that maximize competitiveness and likelihood of award. We approach funding as an integrated, ongoing process and work closely with City staff and to assure projects are well positioned as opportunities arise.

We understand that the City of Brentwood seeks responsive, strategic, and citywide on‑call support. Our approach emphasizes clear communication, close collaboration with department leads, and continuous monitoring of funding programs, legislative activity, and regulatory changes that may affect eligibility, competitiveness, or compliance. We also support grant administration and reporting, assuring adherence to granting agency requirements and City procedures. Our in‑house technical staff enables rapid response to funding opportunities that require specialized data, analysis, and engineering support.

The enclosed Statement of Qualifications provides an overview of our firm, our proposed approach, and examples of relevant experience supporting public agencies. We believe it demonstrates our ability to provide reliable, high-value services that support the City’s priorities.

We would welcome the opportunity to discuss how Ardurra can support your needs and serve as a trusted on-call resource for your departments.

Thank you for your consideration. We look forward to the possibility of working with the City of Brentwood.

Sincerely,
Ardurra Group, Inc.

Angie Mettlen
Director of Funding & Regulatory Affairs
[email protected]

2 GENERAL

QUALIFICATIONS

FIRM INFORMATION
Ardurra Group, Inc. (Ardurra) is a relationship-based, professional services organization primarily serving public water and wastewater agency clients for the past 45 years. We have been providing services as Ardurra since 2019. With 2,600+ employees in 120 offices nationwide, Ardurra is a Top 500 ENR ranked, rapidly growing company of experts, engineers, and design professionals committed to delivering quality services and practical solutions. Over the last three years, we have tripled in size through organic growth and strategic acquisitions that have expanded our resources, capabilities, and geographic reach. Our staff is our greatest resource, and we continue to grow to meet the needs of our clients
Ardurra has successfully delivered thousands of local projects and has served as extension of staff providing various engineering and municipal services to numerous public agencies throughout Southern California. Since Ardurra works mostly for municipalities, we have a working knowledge of local codes, standards, and permit requirements and have extensive familiarity with local, state and federal procedures, both in helping to obtain funding and in delivering the pertinent documentation.

CALIFORNIA

OPERATIONS
250

STAFF IN
9 OFFICES

WITH OFFICES POSITIONED THROUGHOUT

NORTHERN CALIFORNIA, THE ARDURRA

TEAM WILL SUPPORT THE CITY FROM OUR

SACRAMENTO OFFICE LOCATED AT
2515 VENTURE OAKS WAY, SUITE 120
SACRAMENTO, CA 95833

QUALIFICATIONS TO PROVIDE SERVICES
Ardurra has built a reputation as a trusted funding advisor for utilities and communities by helping clients move from project concept to funded construction. Our team provides comprehensive funding strategies, application support, and funding administration services that help communities secure and successfully manage external financial instruments needed to implement critical infrastructure improvements.

Funding support at Ardurra is not a stand-alone service. It is fully integrated into the way we plan, design, and deliver infrastructure projects. When external funding is involved or planned, our engineers, planners, and funding specialists work together to assure that funding considerations are incorporated into every stage of project development. This collaborative approach allows us to identify opportunities early, position projects effectively, and maximize the potential for funding success.

Over the past decade alone, Ardurra’s funding team has helped clients secure more than $30 billion in funding from federal and state programs. These investments have supported drinking water, wastewater, stormwater, transportation and community infrastructure improvements across the US. By helping our clients leverage alternative funding sources, we have enabled billions of dollars in capital improvements that strengthen infrastructure, protect public health, and support economic development in the communities where we live and work.

Ardurra has a long history of managing services for public agencies across California and the United States. Ardurra’s reputation for providing quality services has been proven by our long-lasting client relationships. Our team provides services to agencies throughout California including, but not limited to, the cities of Huntington Beach, San Diego, Fullerton and municipalities such as Eastern Municipal Water District. Our funding team has worked with agencies throughout California, including the cities of Hanford, Vacaville, Oxnard, Stockton, Roseville, and Stanislaus County.

We have provided references for various clients and services who can attest to our capabilities in government grant proposal writing.

3 UNDERSTANDING AND

PROPOSED APPROACH
Our approach to securing funding goes beyond aligning
the right project with the right funding opportunity. We work collaboratively to identify funding programs and potential projects that are a strong fit for those programs. Successful funding strategies require a clear understanding of funding program priorities, careful selection of projects that match those priorities, and preparation of strong applications that demonstrate the public benefits and implementation readiness.

We understand that effective citywide grant services require a coordinated, strategic, and cost conscious approach that aligns funding opportunities with City priorities. Competitive grant applications represent a significant investment of staff time and resources, and success depends on early
identification, thoughtful targeting, and strong cross
departmental collaboration.

Our team takes a proactive approach to identifying
funding opportunities, positioning projects competitively, and supporting clients through the entire funding and
implementation process. We will update the City with a
monthly newsletter (see Appendix).

By combining technical planning, legislative and regulatory knowledge, and funding program expertise, we help ensure that projects are well positioned to compete for available funding.

OUR FUNDING DEVELOPMENT

PROCESS
To help clients successfully secure funding, we follow a structured process that moves projects from concept to funding award.

1. FUNDING NEEDS AND FEASIBILITY

ASSESSMENT
We work with the client to identify infrastructure needs, regulatory drivers, and system priorities. This includes reviewing planning documents, capital improvement plans, and asset management information to determine which
projects represent the strongest candidates for external funding.

Key considerations include:
» Alignment with public and community needs (public
health, safety, system reliability, environmental
protection, resilience).
» Regulatory drivers that may strengthen project
justification.
» Existing documentation such as planning studies,
engineering evaluations, or stakeholder support.
» Project readiness, including preliminary cost estimates and schedules.

This initial screening ensures that only viable, fundable projects move forward in the process.

Once potential funding opportunities are identified, we work with the client to position projects to align with program priorities. This may include:
» Clarifying and documenting project need.
» Identifying public, environmental, economic, and
resilience benefits.
» Ensuring alignment with program goals and evaluation
criteria.
» Updating scopes, preliminary engineering information, and cost estimates.
» Assessing the client’s financial capacity, including ability to provide matching funds and long term operational
sustainability.

Effectively positioned projects demonstrate strong community benefits, program alignment, and readiness to proceed, key components of a competitive application.

To reduce costs, we do a thorough review of prior
applications, existing studies, and available data, if available.

In addition, Ardurra’s Big Data team can rapidly develop data dashboards and synthesize complex datasets to support grant applications. We recommend new technical analyses or updated information only when they are essential to
strengthening competitiveness and improving the likelihood of award.

2. IDENTIFYING FUNDING RESOURCES

AND MATCHES
Our team continuously monitors federal, state, regional, and specialized funding programs to identify opportunities that align with the client’s needs. We understand that competitive grant applications represent a substantial investment, and we are committed to focusing resources to produce the greatest impact. Our approach is to strategically target opportunities

4 with the highest probability of success, without overlooking promising funding programs. For each program, we evaluate:

FUNDING SOURCE
» Which agency or organization provides the funding?
» What levels of funding are available and what is the
City’s required match?
» What level of competition is expected?

PROGRAM GOALS AND PRIORITIES
» Does the program focus on public health, safety,
resilience, environmental protection, economic
development, regulatory compliance, or other
outcomes?
» Are certain community types, regions, or project
categories prioritized?

ELIGIBLE APPLICANTS AND PROJECT TYPES
» Is the City eligible?
» Are planning, design, and/or construction activities
eligible?
» Are there requirements for environmental review,
authorizations, readiness, or matching funds?
This structured evaluation identifies the programs where the client’s projects will be most competitive.

3. APPLICATION DEVELOPMENT AND

SUBMITTAL
We assist with preparing competitive funding applications by developing clear and well-supported project narratives. This includes:
» Preparing well structured project narratives tailored to the program’s evaluation criteria.
» Developing or refining technical descriptions, cost
estimates, and schedules.
» Assembling supporting documentation, including
planning evidence, environmental considerations,
community benefits, and readiness indicators.

Our goal is to present a persuasive case that the project advances program objectives and provides measurable
public benefit.

4. LEGISLATIVE AND REGULATORY

MONITORING
Our team actively monitors funding programs and maintains relationships with funding agencies to stay informed about emerging opportunities and evolving program priorities. These relationships help us better understand what funding agencies are looking for and how projects are evaluated.

By combining strong project planning, regulatory
understanding, and strategic positioning, we help clients develop well-prepared applications that align with funding program goals and maximize the likelihood of securing
funding.

5. REPORTING AND MANAGEMENT
Once funding is awarded, we assist clients with meeting the administrative and regulatory requirements associated with the funding program. This may include :
» Environmental documentation and
compliance, including CEQA and NEPA.
» Procurement compliance and guidance,
including federal contract clauses and
certifications and assurances.
» Required reporting and financial tracking,
including progress reports, reimbursement
requests, and project close-out.
» Training, public outreach, and coordination
with funding agencies.

This ensures smooth implementation and
adherence to all funding requirements from
award through project completion.

TYPICAL INFRASTRUCTURE PROJECT
TYPES
Our funding strategy supports a range of water, wastewater, stormwater, transportation, aviation, and parks and recreation infrastructure projects utilizing local, state and federal funding programs, such as SRF, DOT, FEMA, EDA and FAA.

5 WHAT MAKES A PROJECT

COMPETITIVE FOR FUNDING
Funding programs are often highly competitive, with more projects applying than there are funds available. As a result, funding agencies evaluate projects based on several criteria to determine which projects best meet the program’s goals and provide the greatest public benefit.

Projects that are most competitive for funding typically demonstrate the following characteristics:

CLEAR ALIGNMENT WITH PROGRAM
GOALS
Funding agencies prioritize projects that directly advance the objectives of the funding program. These goals often include improving public health and safety, protecting water quality, enhancing regulatory compliance, increasing infrastructure resilience, or supporting economic development.

Projects that clearly demonstrate how they address these goals tend to score higher during the evaluation process.

DOCUMENTED NEED
Strong funding applications clearly describe the problem the project will address and the consequences of not taking action. This may include:
» Aging or failing infrastructure
» Regulatory compliance concerns
» Capacity limitations
» Flooding or drainage issues
» Service reliability challenges
» Public health and safety issues
» Underserved, disadvantaged, or rural communities
» Gaps in mobility networks
Supporting documentation such as engineering reports,
asset management data, regulatory correspondence, cost
estimates, public input, or inspection findings strengthens the case for funding.

REGULATORY OR PUBLIC HEALTH

BENEFITS
Projects that address regulatory requirements or protect public health and safety are often prioritized by funding agencies. Examples include projects that improve compliance with drinking water standards, wastewater discharge limits, transportation safety systems, or environmental protection regulations. Projects that reduce the risk of violations or improve long-term regulatory compliance are particularly competitive.

DEMONSTRATED COMMUNITY BENEFIT
Competitive projects clearly explain how the investment will benefit the community. These benefits may include:
» Improved service reliability
» Environmental protection
» Flood risk reduction
» Economic development support
» Increased resilience to natural hazards
» Improved transportation safety, connectivity, and
operations
Clearly articulating these benefits helps funding agencies understand the broader impact of the project.

FINANCIAL READINESS
Financial capacity to implement and sustain the project is a priority for funding agencies. This includes the ability to provide required matching funds, operate and maintain the infrastructure once constructed, and manage the financial responsibilities associated with the funding award.

PROJECT READINESS
Projects that are well prepared often rank higher because they can move forward quickly once funding is awarded.

Indicators of readiness may include:
» Completed planning studies
» Preliminary engineering reports
» Environmental documentation
» Cost estimates and schedules
» Stakeholder support
» Identified implementation strategy
Funding programs often have strict timelines, making readiness an important factor in the evaluation process.

LONG-TERM SUSTAINABILITY
Funding agencies want to ensure infrastructure investments provide lasting benefits. Projects that demonstrate strong asset management practices, realistic operational planning, and long-term financial sustainability are often viewed more favorably.

6 STAFFING

KEY PERSONNEL
As presented below in our organizational chart, Ardurra has assembled a comprehensive team knowledgeable and
experienced in all aspects of the City’s capital improvement needs inclusive of public works, water resources, and public services. Resumes for our Team Lead and key personnel are provided in the Appendix.

EXPERIENCED LEADERSHIP
Ardurra’s funding services are led by Angie Mettlen, a
nationally recognized expert in infrastructure funding strategy and grant administration. Angie has more than three decades of experience assisting communities across the Southeast with developing funding strategies, preparing grant and loan applications, and administering awarded funds.

Under Angie’s leadership, Ardurra has built a strong
funding support team that works alongside our engineering professionals to deliver integrated funding and infrastructure solutions. Collectively, our funding specialists bring more than 150 years of combined experience helping communities secure and manage infrastructure funding.

Several members of our team have also served in leadership roles within funding agencies themselves. This experience provides valuable insight into how funding programs evaluate applications and manage compliance requirements, giving our clients a strategic advantage when pursuing funding opportunities.

TEAM LEAD
Angela Mettlen
City of Brentwood

GRANT SERVICES
Alison Winter, PTP
Lucy Cárdenas
Andy Chase
Kristie Winslow

RESOURCES
Jessica Leggett
Colleen Simmons, CPM
Kim Fortner, PE
Paige Falerne

TECHNICAL EXPERTS
Brian McCauley
Kaitlyn Leong, PE
James Flannigan, PE
Jose Hernandez, PE, QSD/P
LEGEND Manal Alduraibi, PhD
Key Personnel
Other technical staff may be added based on project type.

7 REPRESENTATIVE

EXPERIENCE
FAST TRACK HANFORD: HIGH SPEED RAIL CONNECTIVITY AND HISTORIC DOWNTOWN

IMPROVEMENTS
City of Hanford
Ardurra’s funding team assisted the City of Hanford in securing a $15,533,000 grant. The project received the fourth highest award amount in California and was one of 11 projects funded in California and approximately 138 projects funded in the U.S. that cycle. The City of Hanford was awarded funding through the U.S. Department of Transportation’s Fiscal Year 2025 Rebuilding American Infrastructure with Sustainability and Equity (RAISE) program, formerly known as BUILD. Fast Track Hanford represents a transformative infrastructure project focused on enhancing a key multimodal corridor in Downtown Hanford. The project spans approximately 0.8 miles between the Hanford Amtrak Station and Tenth Avenue, encompassing significant areas such as Historic China Alley, the Civic Center Park, and a new Kings Area Rural Transit (KART) regional transit station.

The funding will be used to advance engineering design, conduct public outreach, and carry out construction activities that improve safety, accessibility, and connectivity. The Fast Track Hanford Project will include roadway and intersection safety improvements, ADA upgrades, two bus stop improvements, wayfinding signage, micromobility amenities, lighting, stormwater improvements, electric vehicle charging stations, and electronic informational displays.

The Fast Track Hanford project:
» Seamlessly links key multimodal systems in Hanford, including: Hanford Amtrak Station, the new KART Transit Station, and ultimately California’s Kings-Tulare High Speed Rail (HSR) Station. » Implements a comprehensive set of safety improvements guided by the U.S. Department of Transportation’s Safe Systems approach.
» Connects the community to affordable transit, improves safety, and eliminates barriers to mobility. » Serves as a catalyst for investments in key project areas, including the downtown area and numerous small businesses. » Builds collaboration between key transit partners and historical organizations.

CLIENT REFERENCE: CITY OF HANFORD, JASON WATERS, DEPUTY CITY MANAGER, 315-321 NORTH DOUTY STREET, HANFORD, CA 93230, 559.730.1107, [email protected]

SAFE STREETS FOR VACAVILLE
City of Vacaville
Ardurra assisted the City of Vacaville in preparing a winning proposal to the U.S. Department of Transportation for the Fiscal Year 2024 Safe Streets and Roads for All (SS4A) Program. The City was awarded $11 million to improve roadway safety and multimodal access along two high-injury corridors. This project was one of 11 awards in California this round and received the 4th highest dollar amount in the state.

The SS4A grant will provide project funding to:
» Implement the Vaca Valley/I-505 Multimodal
Improvements Project that enhances connectivity, traffic operations, and safety across I-505.
» Build dedicated active transportation facilities with a separated bicycle and pedestrian path over the interstate.

8 » Advance accessibility goals by updating the City’s ADA Transition Plan.
» Test multimodal safety solutions through a demonstration project along a high-collision corridor.
» Promote community-wide traffic safety through an
educational campaign
The implementation phase of the project will improve connectivity across I-505 and enhance safety along these corridors with roundabouts, new protective backplates, and multimodal improvements. Supplemental planning will incorporate updates to the City’s ADA Transition Plan, a bicycle and pedestrian safety demonstration project along a high-collision corridor, and an educational campaign to raise awareness about speeding and vulnerable roadway users.

The Ardurra funding team played a critical role in securing this award by guiding the City through the grant development process.

Their support included strategic planning, eligibility analysis, and crafting a compelling application aligned with federal safety priorities. Ardurra’s expertise in multimodal planning and data-driven safety analysis helped shape a competitive application that emphasized alignment with federal initiatives, community connectivity, and measurable impact. Their coordination across City departments and stakeholders ensured that all supporting components were well-integrated into the final proposal.

CLIENT REFERENCE: CITY OF VACAVILLE, RICK NAVARRO, ENGINEERING MANAGER, 650 MERCHANT STREET, VACAVILLE, CA 95688, 707.449.5173, [email protected] ARTERIAL WIDENING OF LOWER BUCKEYE ROAD: S 127TH AVENUE TO S 107TH AVENUE City of Avondale, AZ
The Ardurra Funding Team developed a highly rated application for the City of Avondale which secured nearly $14 million in grant funding for the widening of Lower Buckeye Road between South 127th Avenue and South 107th Avenue through the Maricopa Association of Governments (MAG) Arterial Widening Program (AWP). MAG allocated and programmed the project in its Regional Strategic Transportation Infrastructure Investment Plan, ensuring alignment with regional priorities and utilizing federal transportation funds.

Currently, this 2-mile corridor consists mainly of two lanes with limited sidewalks and curb improvements. While key intersections have been upgraded, the remaining segments lack sufficient capacity and multimodal facilities. The widening will add two continuous lanes in each direction, a landscaped median, and a two-way center turn lane. Additional improvements include ADA-compliant sidewalks, bike lanes, multi-use paths, dedicated turn lanes, landscaping, street lighting, stormwater facilities, and Intelligent Transportation System (ITS) components. Utility relocations and driveway restoration will also be completed.

Lower Buckeye Road serves as a vital east-west arterial connecting residential neighborhoods, schools, employment centers, and regional assets such as the SRP Substation, La Joya Community High School, and the Agua Fria River trail system. Timely widening is essential to accommodate growing traffic volumes and anticipated demand from the future State Route 30 corridor. This investment will improve roadway capacity, reduce congestion, enhance safety, and support regional economic development.

Key Project Highlights:
» Critical Corridor Upgrade: Widening Lower Buckeye Road from two lanes to four continuous lanes will relieve congestion, improve safety, and accommodate future traffic demand from the planned State Route 30 corridor. » Enhanced Multimodal Connectivity: Project includes ADA-compliant sidewalks, bike lanes, multi-use paths, and Intelligent Transportation System (ITS) components, promoting safe and efficient travel for all users. » Community and Economic Impact: The improved east-west arterial will strengthen connections between neighborhoods, schools, employment centers, and regional assets, supporting growth and economic development.

CLIENT REFERENCE: CITY OF AVONDALE, SUNEEL GARG, ENGINEERING PROJECT MANAGER, 11465 W. CIVIC CENTER DRIVE, AVONDALE, AZ 85323, (623) 333-4218, [email protected]

FINANCIAL STRATEGY AND FUNDING SUPPORT
Augusta Utilities Department
Ardurra provides comprehensive financial strategy and funding support to the Augusta Utilities Department (AUD), helping identify and pursue funding opportunities for their extensive portfolio of drinking water and wastewater infrastructure projects.

Our funding team collaborates closely with AUD engineers and leadership to determine the most suitable funding sources for

9 each project and to strategically time application submissions based on project priorities. Under AUD’s on-call funding support contract, Ardurra’s assistance is led by Angie Mettlen, supported by additional funding team members and Ardurra engineers.

We hold regular funding status meetings with AUD to review active applications, discuss project progress, and identify upcoming funding opportunities. Our team also maintains detailed tracking of projects, program cycles, deadlines, and award statuses to ensure AUD stays ahead of evolving funding landscapes.

We have helped AUD secure funding from a wide range of programs, including the Clean Water and Drinking Water State Revolving Funds (SRF), SRF-Helene funds, the EPA Community Grants Program, and the Corps Water Infrastructure Financing Program (CWIFP). In recent years, our team has successfully secured more than $162.31 million, leveraging significant investment in water infrastructure across Augusta-Richmond County.

When new funding programs emerge, our team performs a thorough review and prepares a clear funding program summary outlining application requirements and compliance considerations. Additionally, we coordinate communication and engagement with funding agencies to strengthen AUD’s relationships and ensure smooth collaboration throughout the funding process.

CLIENT REFERENCE: AUGUSTA UTILITIES DEPARTMENT, WES BYNE, PE, DIRECTOR AUGUSTA UTILITIES DEPARTMENT, 535 TELFAIR STREET, AUGUSTA, GA 30901, (706) 834-7936, [email protected]

ON-CALL FUNDING SERVICES
Fayetteville Public Works Commission
Ardurra works with Fayetteville Public Works Commission (PWC) to provide on-call funding services including strategic advisory support to strengthen their ability to secure water and wastewater infrastructure funding through the North Carolina Department of Environmental Quality–Division of Water Infrastructure (NCDEQ DWI) and other state and federal funding agencies. This strategy involves establishing a structured, proactive process to identify, evaluate, and pursue the most competitive funding pathways for priority capital projects.

Core responsibilities also include conducting detailed reviews of funding applications to ensure completeness, technical accuracy, competitiveness, and alignment with program requirements. Ardurra manages timelines to ensure all submissions meet regulatory deadlines and incorporate the necessary engineering, environmental, and financial documentation. In addition, Ardurra facilitates recurring funding strategy sessions with Fayetteville PWC leadership to assess project readiness, connect project needs to available funding programs, and develop a multi cycle funding strategy. These sessions focus on leveraging grants, low interest loans, and principal forgiveness options to maximize financial benefit, minimize rate impacts, and accelerate progress on critical infrastructure improvements. The overall strategy is designed to:
» Prioritize projects based on eligibility, competitiveness, and long term system investment needs. » Maximize Fayetteville PWC’s access to principal forgiveness, disadvantaged community incentives, planning grants, and construction funding opportunities.
» Build a sustainable pipeline of ready to fund projects that can be advanced quickly as grant and loan windows open.

CLIENT REFERENCE: FAYETTEVILLE PUBLIC WORKS COMMISSION, MISTY MANNING, PE , DEPUTY WATER RESOURCES OFFICER, 955 OLD WILMINGTON RD, FAYETTEVILLE, NC 28301, (910) 223-4736, MISTY.MANNING@ FAYPWC.COM

PROVEN FUNDING RESULTS
Through proactive funding strategy and ongoing
coordination, we have helped AUD secure more than
$162.31 Million in infrastructure funding.

PROVEN FUNDING RESULTS
$49.5M since 2020 - most SRF in NC
Successfully guiding Fayetteville PWC through
proactive funding planning, competitive applications,
and strategic positioning for NCDEQ DWI grants,
loans, and principal forgiveness.

10 PRICE
At Ardurra, we have a deep bench of resources to assist Brentwood with any project and funding application. The rates shown are the primary staff identified in this proposal. Prior to beginning work, we will provide a specific scope of services and fee commensurate to the type of applications and the services requested by the City.

NAME TITLE HOURLY RATE
Angela Mettlen Practice Director $304
Alison Winter, PTP Senior Funding Consultant $273
Lucy Cárdenas Funding Consultant $220
Andy Chase Regulatory/Legislative Affairs Manager $273
Kristie Winslow Funding Consultant $163
Jessica Leggett Senior Funding Consultant $273
Colleen Simmons, CPM Senior Funding Consultant $273
Kim Fortner, PE Senior Funding Consultant $273
Paige Falerne Funding Consultant $142
Brian McCauley Project Engineer $285
Kaitlyn Leong, PE Project Manager $250
James Flannigan, PE Project Engineer $285
Jose Hernandez, PE, QSD/P Senior Project Manager $320
Manal Alduraibi, PhD Data Scientist $285

APPENDIX - RESUMES

APPENDIX

EDUCATION
BS Bioscience/Bioengineering
Clemson University
REGISTRATION |

CERTIFICATIONS
Risk and Resilience of Water
and Wastewater Systems,
American Water Works
Association
CDBG Infrastructure Program
Environmental Document
Preparation, NCDEQ
NASSCO Trained
YEARS

EXPERIENCE
33 Angie brings over three decades of experience in engineering, grant writing and administration, project management, and regulatory permitting across the Southeast. She is a recognized expert on regulatory and governmental issues related to environmental quality and utility planning. With extensive expertise in securing funding for infrastructure projects, Angie has supported numerous government units throughout the region. Her collaborations include work with regional Councils of Government, state Departments of Commerce (covering CDBG and economic development programs), the US Economic Development Administration, the US Rural Development Administration, the US Environmental Protection Agency, FEMA, and other state and federal funding agencies. Angie has successfully guided clients through the grant and loan application process, assisting with writing, preparation, and administration of applications and funds, as well as the oversight and implementation of multi-year strategic funding plans. The Ardurra team has helped clients secure over $30 billion in funding for community infrastructure planning and improvements.

RELEVANT EXPERIENCE
AUD Funding Assistance | Augusta Utilities Department, Augusta, GA | Funding Director. Assisting the AUD in navigating and optimizing funding opportunities for the rehabilitation of their basin projects. As a prominent public wastewater utility in Georgia, the AUD is eligible for loans and grants to enhance and maintain their collection system assets. This includes the formulation of a funding plan aligned with diverse funding sources, and the development of funding requests and applications for upcoming deadlines. The team is providing ongoing guidance on application requirements, funding timelines, and specialized conditions tied to each funding source, empowering AUD to make informed choices regarding pursuit of funding.

Barberry Woods Drainage Project | City of Charleston, SC | Funding Director.

Funding support for this project to reduce flooding utilizing stormwater engineering and bioengineering practices while minimizing downstream impacts (water volume and water quality). The project received $4,600,000 in funding through the American Rescue Plan Act (ARPA) Stormwater Infrastructure Program.

PWC Funding Support | Fayetteville Public Works Commission, NC | Funding Director. The project entails providing on-call funding services and strategic support in securing water infrastructure funding through the North Carolina Department of Environmental Quality-Division of Water Infrastructure (NCDEQ-DWI) and other agencies. Key responsibilities include reviewing funding applications, ensuring quality and responsiveness to deadlines. The team is providing funding strategy sessions to align priority projects with potential grants or principal forgiveness options.

ANGIE METTLEN
Director of Funding & Regulatory Affairs

APPENDIX
Angie Mettlen | Page 2
RELEVANT EXPERIENCE, continued
Funding Support and Grant Administration Services | City of West Columbia, SC | Funding Director.

The City of West Columbia engaged the team to secure $10 million in SCIIP funding through the Rural Infrastructure Authority (RIA) for five critical water system improvement projects, including Mill Village Water System Improvements, Shull Street Water Main Improvements, Decatur Street Water Main Replacement, Saluda Gardens Water System Improvements, and SC Highway 302 Water Main Replacement. The city also obtained additional ARPA funding through the South Carolina Office of Resilience for stormwater upgrades in Mill Village, coordinated with the water system improvements. Given the complex schedules and funding requirements,the team is providing comprehensive program management oversight to ensure compliance with SCIIP and ASIP guidelines, safeguard funding, and support grant administration through project completion and closeout.

HMGP Stormwater Projects | Multiple Locations/Municipalities, NC | Funding Director. Supported multiple North Carolina municipalities in advancing Hazard Mitigation Grant Program (HMGP)–aligned stormwater resilience projects for the City of Southport, City of Hendersonville, City of Rocky Mount, and the Town of Tabor City. Work included stormwater infrastructure mapping, condition assessment, and hydrologic/ hydraulic modeling; development of Capital Improvement Plan (CIP) priorities; evaluation of nature‑based and traditional mitigation alternatives; and community engagement. Experience includes contributing to project planning funded through state and philanthropic sources, such as the Golden LEAF Foundation for Southport, and supporting clients in preparing for future FEMA HMGP and other grant funding pursuits. These efforts strengthened municipal capacity to address aging or undersized drainage systems, reduce flood risk, and position each community for resilient infrastructure investment.

NCSD Funding Support | North Charleston Sewer District, North Charleston, SC | Funding Director.

Our team has been North Charleston Sewer District’s (NCSD) trusted funding consultant for a number of years.

Angie has led the team in assisting the District in evaluating funding opportunities and preparing applications for a wide range of programs. This has included identifying projects that would be most suitable for local American Rescue Plan Act (ARPA) funds and preparing project informational sheets for presentation to the City of Charleston, the City of North Charleston, and Charleston County. Our funding team collaborated with NCSD to review projects to be presented to each entity, strategically aligning them with the US Treasury guidelines and SRF project eligibility requirements.

ARPA Funding Support | City of Asheville, NC | Funding Director. Partnered with the City of Asheville’s Water Resources staff to develop a strategic funding strategy to take advantage of the American Rescue Plan Act (ARPA) funding. Our team conducted an initial work session with City staff to discuss high priority capital improvement projects and weigh those against the NCDEQ-DWI priority rating system to determine the projects that would be most competitive. The team then developed a funding strategy for three of the most competitive projects and worked with City staff to develop and submit funding packages in the spring of 2022. This approach resulted in the City of Asheville being awarded $5.4M in grant funding for these projects that will help to rehabilitate and increase the resiliency of the City’s water treatment facilities.

Funding Support | MetroConnects, Greenville, SC | Funding Director. Provided funding assistance to MetroConnects for South Carolina Infrastructure Improvement Program (SCIIP) applications. This assistance included counseling MetroConnects staff on the developing SCIIP process, identifying projects that would be most competitive based on the grant framework and timeline, coordinating with other local utilities to demonstrate project collaboration and finalizing/submitting of the full application packages. This work has now moved into developing a funding strategy and assessment for smaller satellite collection systems within the MetroConnects service area.

APPENDIX

EDUCATION
Master of Urban Planning,
San Jose State University
BA Creative Arts, San Jose
State University
REGISTRATION |

CERTIFICATIONS
Professional Transportation
Planner
YEARS

EXPERIENCE
26 Alison is an experienced Senior Funding Manager that has helped agencies secure millions of dollars in local, state, and federal funding. Knowledgeable of the grant life cycle, Alison can manage all aspects of grants from the development of grant applications to post-award grant management. She has experience in public works, water, transit, energy, active transportation, air quality, parks and recreation, libraries, multi-modal transportation, resiliency, and emergency management grants. Alison is skilled in strategic planning, grant writing, and compliance, stakeholder engagement, and is a valuable asset to multi-disciplinary teams.

RELEVANT EXPERIENCE
Fast Track Hanford | City of Hanford, CA | Sr. Funding Manager. A US DOT/FHWA Rebuilding American Infrastructure with Sustainability and Equity (RAISE) grant proposal. Led the development of the application for design and construction activities to make roadway and intersection safety improvements and enhancements, improve transit access, and transform an alley into a shared-use pathway for pedestrians and bicyclists. Year Applied: 2024 | Award Value: $ 15,500,000.

Safe Streets for Vacaville | City of Vacaville, CA | Sr. Funding Manager. A United States Department of Transportation (US DOT)/ Office of the Secretary of Transportation (OST) Safe Streets and Roads for All (SS4A) grant proposal. Managed development of a planning and construction grant application, supporting documents, client coordination, scope, and exhibits.

Year Applied: 2024 | Award Value: $ 11,020,000.

Dry Creek Greenway East Multi-Use Trail Phase 2 | City of Roseville, CA | Sr.

Funding Manager. A Sacramento Area Council of Governments (SACOG) Regional Active Transportation Program (ATP) grant. Managed the development and submittal of a top-ranked grant application to construct approximately 1.5 miles of Class I bikeways and implement a Safe Routes for Seniors Program. Year Awarded: 2023 | Award Value: $6,000,000.

Airport Way and 6th Street Traffic Signal | City of Stockton, CA | Sr. Funding Manager.

Managed the development of a successful San Joaquin Council of Governments Congestion grant application for the Mitigation and Air Quality (CMAQ) Improvement Program/Carbon Reduction Program (CRP) to reduce traffic congestion and improve air quality. Year Awarded: 2023 | Award Value: $ 1,321,000
Lower Buckeye: Litchfield Road to Agua Fria River | City of Avondale, AZ | Sr.

Funding Manager. Arterial Widening Program grant application to the Maricopa Association of Governments to construct a $20 Million project to widen a 2.5- mile roadway and install associated improvements.

Lower Buckeye Road: 127th to 107th Avenue | City of Avondale, AZ | Sr. Funding Manager. Supported an Arterial Widening Program grant application to the Maricopa Association of Governments to construct a $16 Million project to widen a 1- mile roadway segment with multimodal improvements.

Augusta Canal Dam Safety Improvements Project | Augusta Utilities Department, Augusta, GA | Sr. Funding Manager. Assisting with preparation of the U.S. Army Corps of Engineers Civil Works Infrastructure Financing Program (CWIFP) application.

ALISON WINTER, PTP
Senior Funding Manager

APPENDIX

EDUCATION
BS Healthcare Administration/
Management, University of
Phoenix
YEARS

EXPERIENCE
20 Lucy Cárdenas is a seasoned Funding Manager with over 20 years of experience in project management and regional, state, and federal regulatory compliance. She specializes in securing multi-million dollar funding for transportation infrastructure, water and wastewater systems, disaster recovery, parks and recreation, and energy resiliency programs. A former Planning Commissioner, Lucy brings deep expertise in public policy and land use, advising Boards of Supervisors on long range planning and General Plan compliant decision making. She is highly skilled in synthesizing complex data and integrating community priorities through stakeholder engagement to develop strong, competitive funding proposals.

RELEVANT EXPERIENCE
City of Avondale, AZ | Funding Manager. Assisted in development of two FY 2025 Maricopa Association of Governments Arterial Widening Program grant applications supporting multimodal roadway capacity and safety improvements along Lower Buckeye Road. Awarded FY 2025 | $24,000,000
City of Hanford, CA | Funding Manager. Supported a successful USDOT FHWA RAISE grant application advancing multimodal connectivity and downtown revitalization linked to California High Speed Rail. The project improves access between key transit, civic, and historic destinations through pedestrian and bicycle focused enhancements. Awarded FY 2025 | $15,533,000
Augusta Utilities Department, Augusta, GA | Funding Manager. Provided strategic funding and financial planning support for drinking water and wastewater infrastructure, contributing to the successful pursuit and coordination of state and federal funding programs totaling more than $162 million, including State Revolving Funds, SRF Helene, EPA Community Grants, and the Corps Water Infrastructure Financing Program.

City of Vacaville, CA | Funding Manager. Assisted with development of a successful USDOT Office of the Secretary Safe Streets and Roads for All grant by coordinating project scope alignment, conducting research and data collection, and supporting outreach and exhibit preparation for planning and capital safety improvements. Awarded FY 2024 | $11,020,000
City of Hendersonville, NC | Funding Manager. Supported a North Carolina Hazard Mitigation Program Grant sub application for phased Wash Creek stormwater improvements by assisting with grant development and preparation of the Attachment 6 Environmental and Historic Preservation narrative, including compilation of technical data and documentation of EHP considerations.

LUCY CARDENAS
Funding Manager

APPENDIX

EDUCATION
BA Political Science, emphasis
in English Writing/Journalism,
University of Pittsburgh
YEARS

EXPERIENCE
13 Andy is an experienced legislative and regulatory affairs professional with more than 13 years of experience in state government relations. During his tenure working closely with the North Carolina Department of Transportation, he played a key role in advancing the “NC Moves” initiative, which secured a $600 million sales tax revenue transfer from the North Carolina General Fund to the Highway Fund over a three-year period.

Over the past decade, Andy has contributed to two major economic development initiatives, including a North Carolina project expected to generate more than $650 million in private investment and create approximately 800 high-paying jobs through the development of a highly automated, LEED-certified manufacturing facility. He began his career as a staff member for U.S. Congressman William F. Clinger of Pennsylvania.

Andy holds a Bachelor of Arts in Political Science with an emphasis in English Writing and Journalism from the University of Pittsburgh.

In this role, Andy leads efforts in offering our clients a competitive advantage through proactive tracking of federal and state legislation, regulations, and policy changes that influence funding, permitting, and project delivery. This includes monitoring Congress, federal agencies, and priority states to identify emerging opportunities across water, wastewater, stormwater, transportation, aviation, disaster relief, and community development programs.

This intelligence enables our funding team to deliver early alerts on new grants, shifts in agency priorities, and changes that may affect eligibility or timing. By integrating policy insights into our strategies, we help clients stay ahead of evolving requirements and position projects for stronger, more competitive funding outcomes.

ANDY CHASE
Senior Regulatory Affairs Manager

APPENDIX

EDUCATION
BA, English Technical
Communication, Boise State
University
Certificate, Anthropology,
Design Ethnography, Boise
State University
YEARS

EXPERIENCE
21 Kristie has more than a decade of technical writing and editing experience and has successfully helped Ardurra clients secure more than $57 million in federal and state funding. Her experience includes collaborating with a wide range of technical subject matter experts to prepare planning documents, environmental reports, grant proposals, and other deliverables. She specializes in thoughtfully translating complex, technical information into plain language that is easy for a non-technical audience to read and understand. She also specializes in researching requirements and guidance provided by state and federal agencies for technical reports, grant proposals, and planning documents to ensure content of client deliverables meets all requirements.

RELEVANT EXPERIENCE
Enterprize Canal Company | Ririe, ID | Grant Writer. Kristie wrote an Idaho Water Resource Board Aging Infrastructure Grant, WaterSMART Drought Resiliency Grant, and a WaterSMART Water and Energy Efficiency Grant that helped Enterprize secure more than $13 million in federal and state funding to improve its water conveyance infrastructure and construct aquifer recharge ponds.

Sunnydell Irrigation District | Rexburg, ID | Grant Writer. Kristie wrote an Idaho Water Resource Board Aging Infrastructure Grant and a WaterSMART Water and Energy Efficiency Grant that helped Sunnydell secure more than $6 million in federal and state funding to modernize its water delivery system.

New Sweden Irrigation District, Idaho Falls, ID | Grant Writer. Kristie wrote an Idaho Water Resource Board Aging Infrastructure Grant and a WaterSMART Water and Energy Efficiency Grant to help New Sweden Irrigation District secure the funding necessary to complete its Canal Siphon Relocation and Expansion Project. The District’s previous grant applications were not selected for funding but Kristie was successful in helping the District secure an Aging Infrastructure Grant. The WaterSMART Water and Energy Efficiency Grant is currently pending.

Raft River Recharge Group | Cassia County, ID | Grant Writer. Kristie wrote an Idaho Water Resource Board Regional Water Sustainability Priority List application that helped the Raft River Recharge Group secure $7 million in state grant funding for its Raft River Watershed Project.

KRISTIE WINSLOW
Technical Writer

APPENDIX - BROCHURES

APPENDIX
https://ardurra.com/our-services/transportation
https://ardurra.com/our-services/public-works
https://ardurra.com/our-services/emergency-management
https://ardurra.com/our-services/water
https://ardurra.com/our-services/aquatics
https://ardurra.com/our-services/environmental
https://ardurra.com/our-services/public-works
April 2026• www.ardurra.com
Markets Served
Funding
Newsletter
Delivering Quality Services
and Practical Solutions
In the following pages, you will discover a vital resource for seeking innovative funding solutions for your projects, even amid budget constraints. We specialize in securing essential funding for projects across public works, transportation, water, wastewater, parks and recreation, climate resiliency, public safety, and emergency management. This edition also highlights two of Ardurra’s Water team members. We invite you to explore the opportunities within our newsletter and begin a journey to turn your project aspirations into reality. Reach out today to learn how we can support your priority projects. Please let us know if there is a specific funding program you would like us to track, as these highlights showcase select opportunities and do not represent all available programs.

The Building Resilient Infrastructure and Communities (BRIC) program provides federal funding for projects that reduce disaster risk and strengthen community resilience. The current funding opportunity covers Fiscal Years (FY) 2024 and 2025, with the federal application deadline of July 23, 2026. While BRIC is a federal program, applications are coordinated and submitted through each state or territory.

Interested applicants must work with their state or territorial emergency management or hazard mitigation office, which establishes its own subapplication deadlines and provides guidance on eligibility and requirements.

Emergency
Management
Water/
Wastewater
Aquatics
Environmental
Transportation
Aviation
Public Works
Building Resilient Infrastructure and
Communities (BRIC) Program Update
Your Goals, Our Mission: Funding the Future
CWEA Silver Award for Engineering Achievement -
Reservoir 2B Replacement Project in Laguna Beach, CA

APPENDIX
April 2026 • www.ardurra.com
https://ardurra.com/our-services/landscape-architecture https://ardurra.com/our-services/surveying
https://ardurra.com/our-services/community-relations
ps://ardurra.com/our-services/structural
Funding Services
Grant Writing Funding Strategies
Grant Management
Regulatory Affairs
Grant Compliance
Interdisciplinary
Coordination
Research
Labor Compliance Outreach
Serving Clients for Funding Success
With a proven track record of success, having helped clients secure and manage more than $30 billion in public funding over the past decade, Ardurra is your trusted partner in turning complex funding processes into streamlined, successful outcomes.

Who We Serve in the Nation Core Services
Local, Regional, and State
Government Agencies Water/Wastewater Engineering Surveying Non-Government Organizations Structural Engineering Land Development Water & Utility Districts Landscape Architecture Traffic Engineering Transit Authorities & Airports Transportation Engineering PM/CM Services Private Sector Community Relations Civil Engineering

APPENDIX
April 2026 • www.ardurra.com
Meet Our Funding Team
Kim Fortner
Senior Funding Manager
864.761.6087
[email protected]
Colleen Simmons
Senior Funding Manager
704.351.2057
[email protected]
Angie Mettlen
Director of Funding & Regulatory Affairs
843.540.1015
[email protected]
Alison Winter
Senior Funding Manager
916.316.2799
[email protected]
Jessica Leggett
Senior Funding Manager
919.256.5613
[email protected]
Lucy Cárdenas
Funding Manager
530.300.3482
[email protected]
Andy Chase
Senior Regulatory
Affairs Manager
919.455.5525
[email protected]
Paige Falerne
Funding Consultant
919.782.0495
[email protected]
Kristie Winslow
Funding Consultant
208.368.4161
[email protected]
Connect with us for your funding needs!

22 April 2026 • www.ardurra.com
Meet Featured Team Members
#Team
Melanie Carrido, P.E
Project Director/Team Lead
Ardurra Mike Nunley, P.E.

Water Sector Growth Director - West
Region
Melanie Carrido is a 30-year Principal Construction Manager serving as an Ardurra Project Director. She specializes in supporting water agencies throughout the Bay Area and Central Coast, delivering water treatment, storage, and conveyance projects.

Melanie earned her civil engineering degree from UC Berkeley and began her career in the Bay Area with O’Brien Kreitzberg, supporting the Oakland Federal Building and BART Extension projects. She expanded her experience in bridge construction with Parsons Brinckerhoff, then moved into water and wastewater engineering on the general contracting side with Anderson Pacific, before returning to construction management with Covello Group, Psomas, MWH, MKN, and now Ardurra.

Melanie is passionate about building teams, mentoring new engineers, helping agencies secure funding, and delivering capital improvement, sustainable water, and renewable energy projects.

Mike Nunley serves as a Water Sector Growth Director for the West Region, bringing more than two decades of leadership and technical expertise in water and wastewater infrastructure.

He grew up in Virginia and earned a bachelor’s degree in civil engineering from Virginia Tech, focusing on water and wastewater systems. Mike began his consulting career in Virginia and North Carolina, including two years with WK Dickson, before relocating to California to complete his master’s degree in civil engineering.

Mike spent approximately 11 years with Boyle Engineering and AECOM, where he served as Wastewater Treatment Practice Leader and Central/Southern California Operations Manager.

In 2012, he founded MKN, a water, wastewater, and reuse engineering firm that grew to 14 offices across California.

In October 2025, MKN proudly joined Ardurra, and Mike is excited to collaborate with an outstanding team while supporting continued growth across the West Region.

APPENDIX
April 2026 • www.ardurra.com
Federal Funding Insights
At Ardurra, we
understand that
securing the
right funding is
just as critical as
engineering the
right solution.

That’s why we
offer a full
range of
services, all
built around
one core
principle:
partnership
through
coordination.

Water and Environmental
Advanced Wastewater Treatment Assistance Act
(H.R. 8027)
Introduced in March 2026, the bipartisan Advanced Wastewater Treatment Assistance Act (H.R. 8027) would create a new EPA grant program to support advanced wastewater treatment projects, including technologies to address PFAS and other emerging contaminants. The bill proposes $1 billion in federal funding over five years (FY 2026–2030), with grants covering up to 50% of eligible project costs and enhanced support for financially disadvantaged communities. The legislation is currently pending and remains in the early stages of the congressional process.

EPA/HHS Joint Announcement on Microplastics
in Drinking Water
On April 2, 2026, the U.S. Environmental Protection Agency (EPA), in coordination with the Department of Health and Human Services (HHS), released the draft Sixth Contaminant Candidate List (CCL 6) under the Safe Drinking Water Act, marking the first time microplastics have been included as a priority contaminant group. Placement on the CCL signals increased federal focus on research, data collection, monitoring, and potential future regulation. EPA acknowledged significant data gaps related to health impacts, detection methods, and treatment effectiveness for microplastics, which must be addressed before regulatory determinations can be made. A 60 day public comment period is now open, with the final CCL 6 expected by November 2026.

Ready to Unlock Funding for Your Project?
Whether you’re upgrading infrastructure, planning new projects, or navigating environmental compliance, Ardurra is ready to help you strategically fund and deliver your next infrastructure project.

APPENDIX
April 2026 • www.ardurra.com
Drinking Water State Revolving Fund (DWSRF)
Water Infrastructure Finance and Innovation (WIFIA)
The DWSRF is a financial assistance program to help water systems and states to achieve the health protection objectives of the SDWA. Under the DWSRF, EPA provides grants to all 50 states plus Puerto Rico to capitalize state DWSRF loan programs. The 51 DWSRF programs function like infrastructure banks by providing low interest loans to eligible recipients for drinking water infrastructure projects. EPA.

The WIFIA program is an EPA-operated bank that provides low-cost, flexible loans for water infrastructure projects across the country. Loans support a wide variety of drinking water, wastewater, and stormwater projects. WIFIA loans can support a broad range of project costs, including project planning and design, construction, land and equipment acquisition and more. EPA. » WaterSMART Aquatic Ecosystem Restoration Program. BOR. » WaterSMART Water Recycling and Desalination Planning. BOR. » WaterSMART Planning and Project Design Grant. BOR.
» WaterSMART Cooperative Watershed Management Program Phase I. BOR. 2026
TBA
Clean Water State Revolving Fund (CWSRF)
The CWSRF is a financial assistance program that helps communities meet Clean Water Act goals.

EPA provides grants to all states and Puerto Rico to fund state-run CWSRF programs, which offer lowinterest loans for projects such as wastewater treatment, nonpoint source pollution control, stormwater management, green infrastructure, decentralized systems, estuary protection, and water reuse. EPA.

Ongoing
Ongoing
Ongoing

KEY FEDERAL FUNDING DEADLINES
2026*
TBA
WIIN Grant: Voluntary School and Child Care Lead Testing and Reduction Grant Program. EPA. *check with your regional EPA office or your state SRF program contacts.

WATER &

WASTEWATER
2 JUN
WaterSMART Small-Scale Water Efficiency Program. BOR.

Rural Utilities Service Water and Environmental Programs (WEP); including Emergency Community Water Assistance Grants, Revolving Funds for Financing Water and Wastewater Projects, SEARCH - Special Evaluation Assistance for Rural Communities and Households, Water & Waste Disposal Loans & Grants, Water & Waste Disposal Predevelopment Planning Grants USDA.

Varies
Community Development Block Grant (CDBG) – Disaster Recovery/Mitigation (DR/MIT) HUD/FEMA. *Implemented state-by-state
Varies*
Emergency Watershed Protection (EWP) Program. USDA/NRCS.

EMERGENCY

MANAGEMENT/

DISASTER RECOVERY
Hazard Mitigation Grant Program (HMGP). FEMA. *Implemented state-by-state Varies*
Varies*
17 APR
Small Surface Water and Groundwater Storage Projects (Small Storage Program) BOR. *feasibility studies were due February 13, 2026
13 MAY WaterSMART Large-Scale Water Recycling Project. BOR.

Fiscal Year 2024 & 2025 Building Resilient Infrastructure and Communities (BRIC). FEMA. *confirm subapplication deadlines with state, tribal, or territorial agencies. 23 JUL
28 JUL
WaterSMART Drought Response Program. BOR.

25 Ongoing Public Works Program. EDA. ECONOMIC

DEVELOPMENT &

INFRASTRUCTURE
Ongoing Community Facilities Direct Loan & Grant Program. USDA.

TBA Corps Water Infrastructure Financing Program (CWIFP). US ACE.

April 2026 • www.ardurra.com

TRANSPORTATION,

TRANSIT, &

AVIATION
» Accelerated Innovation Deployment (AID) Demonstration. DOT. » Airport Infrastructure Grant (AIG) Funding Reallocation (AFR) Program DOT. » Bridge Investment Program (BIP). DOT.
» Better Utilizing Investments to Leverage Development (BUILD). DOT. » Buses and Bus Facilities Competitive Program. DOT.
» Charging & Fueling Infrastructure Grants. DOT.
» Consolidated Rail Infrastructure and Safety Improvements (CRISI). DOT. » Innovative Finance and Asset Concession Grant Program. DOT. » Infrastructure Investment and Jobs Act (IIJA) Airport Terminal Program (ATP). DOT. » Low- or No-Emission Grant Program. DOT.
» Nationally Significant Federal Lands and Tribal Projects Program (NSFLTP). DOT. » Pilot Program for Transit Oriented Development. DOT.
» Promoting Resilient Operations for Transformative, Efficient, and Cost-saving Transportation (PROTECT). DOT.
» Reduction of Truck Emissions at Port Facilities. DOT. » Rural and Tribal Assistance Pilot Program. DOT.
» Strengthening Mobility and Revolutionizing Transportation (SMART). DOT. » Wildlife Crossings Pilot Program. DOT.

TBA
Congestion Mitigation and Air Quality (CMAQ) Improvement Program. DOT.

Carbon Reduction Program (CRP). DOT.

Statewide Transportation Improvement Program (STIP). DOT.

Varies*
*Varies by region - contact us for more information on your regional programs.

KEY FEDERAL FUNDING DEADLINES (CONT’D)
Varies* Congressionally Directed Spending (CDS). Senate. *Pending Varies* Community Project Funding (CPF). House. *Pending

APPROPRIATIONS
Airport Improvement Program (AIP) FY26 Apportioned Funds. FAA. *Notice of Intent to apply was due 2/27/26
1 MAY
All Stations Accessibility Program. DOT. 1
MAY
Small Community Air Service Development Program. DOT. 4 MAY
Safe Streets and Roads for All (SS4A). DOT. 26
MAY
Port Infrastructure Development Program. DOT. 1
JUN

APPENDIX

TRANSPORTATION
California
Airport Improvement Program Matching Grant. Caltrans. Rolling Basis
Active Transportation Program (ATP). CTC. 22
JUNE
Transformative Climate Communities (TCC) Program. SGC.
2026
Fall
SB-1 Cycle 5: Local Partnership Program (LPP). Solutions for Congested Corridors Program (SCCP), Trade Corridor Enhancement Program (TCEP). CTC. 2026
TBA
Transportation Alternatives Set-Aside Program (TAP) for FY 2026. ALDOT.

Local Roads Safety Initiative (LRSI). ALDOT.
29 MAY
25 JUL
HOUSING 30
JUN ‘27
Permanent Local Housing Allocation (PLHA). HCD.

WATER/

WASTEWATER
Water Recycling Funding Program (WRFP). State Water Resources Control Board. Varies Small Community Clean Water/Wastewater (SCWW). State
Water Resources Control Board.

Ongoing

EMERGENCY
MANAGEMENT ongoing California Forest Improvement Program (CFIP). CalFIRE.

Ongoing AZ State Match Advantage for Rural Transportation (SMART) Fund. AZ DOT.

Transit and Intercity Rail Capital Program (TIRCP). CalSTA. 14 MAY
Grants and Cooperative Agreements Program - 2026. OGALS. *Prelim. due 3/2/26 1 JUN*

CLIMATE

RESILIENCY
Extreme Heat and Community Resilience Program. LCI.
2026
TBA
Heritage Fund – Non-Motorized Trails & Local, Regional, and State Parks; State Off-Highway Vehicle Recreation Fund; Land and Water Conservation Fund. AZ State Parks. 16 APR

PARKS &

RECREATION
April 2026 • www.ardurra.com
27 MAY
Arizona
WATER/
WASTEWATER Water Supply Development Revolving Fund (WSDRF). AZWIFA.

Alabama

TRANSPORTATION
WATER/
WASTEWATER Ongoing CWSRF and DWSRF. ADEM.

KEY STATE FUNDING DEADLINES

TRANSPORTATION

APPENDIX
California (Cont’d)
2026
JUN Flood Management Grants. Idaho Department of Water Resources.

Surface Water Efficiencies Program. Idaho Department of Water Resources.

Idaho
WATER/

WASTEWATER
Rolling
INFRASTRUCTURE Community Infrastructure Fund (CIF). DRA.

Louisiana
WATER/

WASTEWATER
Ongoing Sustainable Water Management Consolidation Planning Grant Program. DOA.

PARKS,

RECREATION, &

ENVIRONMENTAL
Recreational Trails Program (RTP) Non-Motorized. CSP. 26/27 TBA
Statewide Park Program (SPP). OGALS.
2026
TBA
Grants and Cooperative Agreements Program - 2026. OGALS. *Prelim. due 3/2/26 1 JUN*
30 APR Georgia’s Section 319(h) Nonpoint Source Implementation Grant. GAEPD. 30 AUG
Ongoing Water Sector Program. DOA.

Rolling Georgia Environmental Finance Authority CW/DWSRF and Georgia loan programs. GEFA.

Grant Matching Fund (GMP). NV OFA.

WATER/ TBD
WASTEWATER Water Project Fund/Technical Assistance Program (TAP). MNFA.

New Mexico
Nevada
VARIES Ongoing
April 2026 • www.ardurra.com

DISASTER

RECOVERY &

RESILIENCY
TBA Long-Term Resiliency Funding for Disaster Recovery and Mitigation. OLTR.

WATER/

WASTEWATER
CWSRF Decentralized. (part of 2025 State Revolving Fund Supplemental Appropriation for Hurricanes Helene and Milton). EPA.
2025 State Revolving Fund Supplemental Appropriation for Hurricanes Helene and Varies* Milton EPA. *Deadlines vary by state Varies
Florida
Georgia
KEY STATE FUNDING DEADLINES (CONT’D)
WATER/

WASTEWATER
TRANSPORTATION Rolling Transportation Alternatives Set-Aside Program (TAP). GDOT.

APPENDIX
North Carolina

ECONOMIC
DEVELOPMENT rolling Open, Economic Catalyst, SITE Program & Community-Based grants. Golden LEAF.

TRANSPORTATION
Transportation Alternative Program. OK DOT. TBA
Oklahoma
WATER/

WASTEWATER
Ongoing Emergency Grant Program. OK WRB.

EMERGENCY as
needed Emergency Funding. SCRIA.

INFRASTRUCTURE
South Carolina
rolling Viability Improvement Program. SCRIA.

INFRASTRUCTURE
Downtown Improvement Grant Program. TN ECD.
2026
TBA
Tennessee
rolling FastTrack Infrastructure Program. TN ECD.

Texas
2026
TBA
Structural Dam Repair Grant Program. TSSWCB.

INFRASTRUCTURE
TBA Flood Infrastructure Fund (FIF). TWDB.

Ongoing Oklahoma Rural Infrastructure Grant (RIG). ORWA.

WATER/

WASTEWATER
Section 319 Nonpoint Source Grant. NC DEQ.

Water Resources Development Grant Program*. NC DEQ.
*funding pending state appropriations.
30 JUN
Section 319 Grant. SC DES.
2026
MAY
WATER/

WASTEWATER
TRANSPORTATION NC DOT National Electric Vehicle Infrastructure (NEVI) Program NC DOT. 11 MAY
Municipal Road Drilling Activity Fund OK DOT. 30
SEP
TRANSPORTATION SC Transportation Alternative Program (TAP). SC DOT. 8 MAY
TRANSPORTATION Tennessee DOT Transportation Alternative Program (TAP). TN DOT. TBA OCT
April 2026 • www.ardurra.com
KEY STATE FUNDING DEADLINES (CONT’D)
2026
MAY

APPENDIX
INFRASTRUCTURE Stormwater Local Assistance Fund. VDEQ.
2026
TBA

DISASTER

RECOVERY
2025 State Revolving Fund Supplemental Appropriation for Hurricanes Helene and Milton EPA. *Deadlines vary by state
Texas (Cont’d)
RESILIENCY Ongoing Resilient Communities Program (RCP). GLO.

Regional Funding
Regional agencies, such as Metropolitan Planning Organizations (MPOs), regional planning agencies, and conservancies, play a critical role in advancing local priorities through targeted funding programs. These opportunities can help bridge gaps between local needs and broader regional goals across multiple sectors and funding areas.

Contact us today for help navigating funding opportunities in your area! HMGP Funding
We are monitoring potential future HMGP funding related to Winter Storms Fern and Gianna, along with other FEMA-declared disasters.

WATER/ State Water Implementation Fund for Texas (SWIFT). TWDB. WASTEWATER Ongoing WY Transportation Alternative Program (TAP). WY DOT. 1
JUNE
April 2026 • www.ardurra.com
Virginia

TRANSPORTATION
CWSRF Decentralized (part of 2025 State Revolving Fund Supplemental Appropriation for Hurricanes Helene and Milton). EPA.

Georgia, North Carolina, South Carolina, Tennessee, Virginia WATER/

WASTEWATER
Varies*
Varies
2026
TBA
Agricultural Water Optimization Program. UT Dept of Agriculture and Food.

WATER/

WASTEWATER
Wyoming
Energy Matching Funds (EMF). Wyoming Energy Authority. ENERGY Ongoing PUBLIC WORKS Ongoing Public Works Board Emergency Funding Program. PWB.

Washington
Utah
WATER/

WASTEWATER
Rolling Water Development Projects. WRDS.

KEY STATE FUNDING DEADLINES (CONT’D)
Virginia Fiscal Year 2024 & 2025 Building Resilient Infrastructure and Communities (BRIC).

VDEM.
25 MAY

EMERGENCY

MANAGEMENT/

DISASTER RECOVERY

APPENDIX
We’re Here to Serve You

APPENDIX

SAFE STREETS AND ROADS
FOR ALL (SS4A)
Office of the Secretary of Transportation
United States Department of Transportation (USDOT)
Alison Winter
949.368.4160
[email protected]
Lucy Cardenas
949.368.4161
[email protected]

APPLICATION

DEADLINES
Eligibility Review and Technical
Questions Due before:

April 24, 2026
Due Date: May 26, 2026

AVAILABLE

FUNDING
$993,488,194
Implementation:
$687,809,874
Planning & Demonstration:
$305,678,320

AWARD RANGE
Implementation
Minimum: $2,500,000
Maximum: $25,000,000
Planning & Demonstration
Minimum: $100,000
Maximum: $5,000,000

GRANT DESCRIPTION
The SS4A grant program funds are to be awarded on a competitive basis to support planning, infrastructure, and behavioral and operational initiatives to prevent fatalities and serious injuries on roads and streets involving all roadway users, including pedestrians, bicyclists, public transportation, motorists, and commercial vehicle operators.

ELIGIBILITY
Eligible Entities:
• Metropolitan planning organizations.
• Political subdivisions of a State or territory (e.g., cities, towns, counties) • Federally recognized Tribal governments; and
• A multijurisdictional group of entities described in any of the aforementioned three types of entities.

Eligible Projects:
• Develop a comprehensive safety action plan (Action Plan). • Conduct supplemental safety planning to enhance an Action Plan. • Carry out demonstration activities to inform the development of, or an update to, an Action Plan.
• Perform planning, design, and development activities for projects and strategies identified in an Action Plan.
• Implement projects and strategies identified in an Action Plan that address roadway safety problems.

GRANT OPPORTUNITY

SPOTLIGHT

REQUIRED MATCH
20%

GRANT PROGRAM
WEBSITE:

SS4A Website

INSIGHTS
Ardurra’s Grants Team specializes in developing data-driven, highly competitive applications for the USDOT Safe Streets and Roads for All (SS4A) program. Our proven, “flawless” methodology is well recognized by federal reviewers and aligns closely with SS4A safety, equity, and performance criteria.

The SS4A application deadline is May 26, 2026. Successful proposals require early coordination, robust analysis, and clear implementation strategies.

Contact us as soon as possible to begin the process and position your priority safety projects for funding success.

GRANTS TEAM

We’re Here to Serve You

1 PSA_City Attorney Approved Version 071522

AGREEMENT FOR ON-CALL GRANT WRITING AND PROCUREMENT SERVICES Engineering Solutions Services, Inc.

THIS AGREEMENT is made and entered into as of the _____ day of _________________, 20_____ by and between the City of Brentwood, a municipal corporation of the State of California ("City"), and Engineering Solutions Services, Inc., a California Corporation ("Consultant") (each a “Party” and collectively, the “Parties”).

RECITALS
A. City requires the professional services of a consultant specifically trained and experienced in grant writing and grant procurement services, which are professional services outside of services offered by City.

B. Consultant has the professional skills and experience necessary to perform the services described in this Agreement.

C. Consultant customarily engages in these services as part of its independently established trade, occupation, and/or business, separately from its work for City.

D. City desires to engage Consultant to provide these services by reason of its qualifications and experience in performing such services
E. Consultant has submitted a proposal to City and has affirmed its willingness and ability to perform such work on the terms and manner set forth in this Agreement.

NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, the Parties agree as follows:

1. Scope of Work.

1.1 City retains Consultant, as an independent contractor, to perform, and Consultant agrees to render, those services (the "Services") that are described in the attached Exhibit "A," which is incorporated by this reference, pursuant to this Agreement’s terms and conditions.

1.2 Consultant will control the manner and the means of the work to be performed, and be responsible for the professional quality, technical accuracy and coordination of the Services. Consultant will, without additional compensation, correct or revise any errors or deficiencies in the Services.

1.3. Consultant will keep City informed on a regular basis that the Services are being performed in accordance with the requirement and intentions of this Agreement.

1.4 If applicable, Consultant has designated those persons listed in Exhibit “A” to provide the Services to the City. Consultant will not change or reassign those persons described in Exhibit “A” without prior written notice to City, and will not replace those individuals with individuals to whom City has a reasonable objection.

2. Standard of Performance. Consultant acknowledges that in entering into this Agreement the City is relying on Consultant's special skills and experience to do and perform the Services. While performing the Services, Consultant will exercise the reasonable professional care and skill customarily exercised by reputable members of Consultant's profession practicing in the Northern California area. The acceptance of the Services by City does not release Consultant from these obligations.

Consultant will be responsible for employing or engaging all persons necessary to perform the Services.

Consultant will control the manner and means of the services to be performed by its employees and

2 PSA_City Attorney Approved Version 071522
subconsultants. All of Consultant's staff will be qualified by training and experience to perform their assigned tasks. Consultant will give its personal attention to the fulfillment of the provisions of this Agreement by all of its employees and subcontractors, if any, and will keep the Services under its control.

On demand of City, if any employee or subcontractor of Consultant fails or refuses to carry out the provisions of this Agreement or appears to be incompetent or to act in a disorderly or improper manner, he or she will be discharged immediately from the Services.

3. Term. Unless earlier terminated, the term of this Agreement will be effective from July 1, 2026 through June 30, 2027. The City Manager may amend the Agreement to extend it for two (2) additional one year periods or parts thereof in an amount not to exceed two hundred thousand dollars ($200,000) per Agreement year. Extensions will be based upon satisfactory review of Consultant’s performance, City needs, and appropriation of funds by the City Council. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement.

4. Schedule. Consultant will generally adhere to the schedule set forth in Exhibit “A” provided, that City will grant reasonable extensions of time for the performance of the Services occasioned by unusually lengthy governmental reviews of Consultant’s work product or other unavoidable delays occasioned by unforeseen circumstances; provided, further, that such unavoidable delay will not include strikes, lockouts, work stoppages, or other labor disturbances conducted by, or on behalf of, Consultant’s officers or employees.

Consultant acknowledges the importance to City of City’s project schedule and agrees to put forth its best professional efforts to perform the Services in a manner consistent with that schedule. City understands, however, that Consultant’s performance must be governed by sound practices. Consultant will work such overtime or engage such personnel and equipment as necessary to maintain the schedule, without additional compensation.

5. Compensation.

5.1 The total fee payable for the Services to be performed during the term of this Agreement will be a not to exceed amount of two hundred thousand dollars ($2000,000) as may be further specified in the attached Exhibit “A.” No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement.

5.2 Payment will occur only after receipt by City of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City.

5.3 Within thirty (30) days after receipt of any applicable progress payment request, City will verify the accuracy of the request, correct the charges where appropriate, and make payment to Consultant in an amount equal to the amount of such application, as verified or corrected by City. No payment made prior to completion and acceptance of the Services will constitute acceptance of any part of the Services.

City reserves the right to withhold payment from Consultant on account of Services not performed satisfactorily, delays in Consultant's performance of Services, or other defaults hereunder.

6. Status of Consultant. Consultant will perform the Services as an independent contractor, free from the control and direction of City, in pursuit of Consultant’s independent calling, and not as an employee of City. The persons used by Consultant to provide the Services under this Agreement will not be considered employees of City for any purposes whatsoever and City will not pay any tax, workers’ compensation insurance, retirement contributions or unemployment contributions on behalf of Consultant or its employees or subcontractors. Consultant agrees to indemnify and pay City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers’ compensation payment, including, but not limited to, those based on any provision of the Federal Affordable Care Act, which City may be required to make on behalf of Consultant or any agent, employee, or contractor of Consultant for work done under this Agreement. The payment made to Consultant pursuant to the Agreement will be the full and complete compensation to which Consultant is entitled. City will not make any federal or state tax withholdings on behalf of Consultant or its agents, employees or subcontractors.

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At the City’s election, City may deduct the amounts paid pursuant to this Section, from any balance owing to Consultant.

7. Subcontracting. Consultant's services are being requested by City because they are unique and personal. Except as may be specified in Exhibit “A”, Consultant will not subcontract any portion of the Services without prior written approval of City Manager or his/her designee. If Consultant subcontracts any of the Services, Consultant will be fully responsible to City for the acts, errors and omissions of Consultant's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Consultant is for the acts and omissions of persons directly employed by Consultant. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Consultant and City.

Consultant will be responsible for payment of subcontractors. Consultant will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Consultant's work unless specifically noted to the contrary in the subcontract and approved in writing by City.

8. Other Consultants. The City reserves the right to employ other consultants in connection with the Services.

9. Indemnification. Consultant will hold harmless, defend and indemnify City, its officers, agents, volunteers and employees from and against any and all claims, demands, costs or liability including attorney fees arising out of or in any way connected with the performance of this Agreement, caused in whole or in part by any act or omission of the Consultant, any of its subcontractors, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, except to the extent caused by the active negligence, sole negligence, or willful misconduct of City.

10. Insurance. Consultant will obtain and maintain, at its cost and expense, for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the Services by Consultant or Consultant’s agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A:VII."

10.1 Coverages and Limits. Consultant will maintain the types of coverages and minimum limits indicated below, unless Risk Manager or City Manager, in consultation with the City Attorney approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Consultant's indemnification obligations under this Agreement. City, its officers, agents, volunteers and employees make no representation that the limits of the insurance specified to be carried by Consultant pursuant to this Agreement are adequate to protect Consultant. The coverage will contain no special limitations on the scope of its protection to the above-designated insureds except for Workers Compensation and errors and omissions insurance. Consultant will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. If Consultant believes that any required insurance coverage is inadequate, Consultant will obtain such additional insurance coverage, as Consultant deems adequate, at Consultant's sole expense.

10.1.1 Commercial General Liability Insurance. $2,000,000 combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits will apply separately to the work under this Agreement or the general aggregate will be twice the required per occurrence limit.

10.1.2 Automobile Liability. $1,000,000 combined single-limit per accident for bodily injury and property damage.

10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code and Employer's Liability limits of $1,000,000 per accident for bodily injury. Workers' Compensation and Employer's Liability insurance will not be required if Consultant has no employees and provides, to City's satisfaction, a declaration stating this.

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10.1.4 Professional Liability. Errors and omissions liability appropriate to Consultant’s profession with limits of not less than $1,000,000 per claim.

10.2 Endorsements. For Commercial General Liability Insurance, Consultant will ensure that the policies are endorsed to name the City, its officers, agents, volunteers and employees as additional insureds. Prior to City's execution of this Agreement, Consultant will furnish, to the satisfaction of the City, certificates of insurance and endorsements.

10.3 Cancellation. Insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent pursuant to the notice provisions of this Agreement.

10.4 Failure to Maintain Coverage. If Consultant fails to maintain any of these insurance coverages, then City will have the option to declare Consultant in breach of this Agreement, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Consultant is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Consultant or deduct the amount paid from any sums due Consultant under this Agreement.

10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements.

10.6 Primary Coverage. For any claims related to the Services and this Agreement, the Consultant’s insurance coverage will be primary insurance with respect to City, its officers, agents, volunteers and employees. Any insurance or self-insurance maintained by City for itself, its officers, agents, volunteers and employees, will be in excess of Consultant’s insurance and not contributory with it.

10.7 Reduction in Coverage/Material Changes. Consultant will notify City in writing pursuant to the notice provisions of this Agreement thirty (30) days prior to any reduction in any of the insurance coverage required pursuant to this Agreement or any material changes to the respective insurance policies.

10.8 Waiver of Subrogation. The policies shall contain a waiver of subrogation for the benefit of City.

11. Business License. If required, Consultant will obtain and maintain a City of Brentwood Business License for the term of the Agreement, as it may be amended from time-to-time.

12. Maintenance of Records. Consultant will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Consultant will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Consultant will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

13. Ownership of Documents.

13.1 All product produced by Consultant or its agents, employees, and subcontractors pursuant to this Agreement (the “Work Product”) is the property of City. In the event this Agreement is terminated, all Work Product produced by Consultant or its agents, employees and subcontractors pursuant to this Agreement will be delivered to City pursuant to the termination clause of this Agreement. Consultant will have the right to make one (1) copy of the Work Product for Consultant’s records.

13.2 The Work Product may be used by City and its agents, employees, representatives, and assigns, in whole or in part, or in modified form, for all purposes City may deem advisable, without further employment of or payment of any compensation to Consultant; provided, however, that if this Agreement is terminated for any reason prior to completion of the Project and if under such circumstances City uses,

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or engages the services of and directs another consultant to use, the Work Product, City agrees to hold Consultant harmless from any and all liability, costs, and expenses relative to claims arising out of matters and/or events which occur subsequent to the termination of this Agreement as a result of causes other than the fault or negligence of Consultant, or anyone for whose acts it is responsible, in preparation of the Work Product. Consultant will not be responsible for deficiencies solely attributable to modifications of the Work Product performed by others, or that arise from use of the Documents in connection with a project or site other than that shown in the Work Product.

14. Copyrights. Consultant agrees that all copyrights that arise from the Services will be vested in City and Consultant relinquishes all claims to the copyrights in favor of City.

15. Confidentiality. All documents, reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of the Services pursuant to the Agreement are confidential until released by the City to the public, and the Consultant will not make any of these documents or information available to any individual or organization not employed by the Consultant or the City without the written consent of the City before any such release.

16. Notices. Any notices relating to this Agreement shall be given in writing and shall be deemed sufficiently given and served for all purposes when delivered personally, by facsimile or by generally recognized overnight courier service, or five (5) days after deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, addressed as follows:

For City:

City of Brentwood
150 City Park Way
Brentwood, CA 94513
Phone No. (925) 516-5420
Attn: Gail Knight
Email: [email protected]
For Consultant:

Engineering Solutions Services, Inc.

Attn: Sudi Shoja, Principal
23232 Peralta Drive
Laguna Hills, CA 92653
(949) 637-1405
[email protected]
Either Party may change its address for purposes of this section by giving the other Party written notice of the new address in the manner set forth above.

17. Conflicts of Interest.

17.1 City will evaluate Consultant’s duties pursuant to this Agreement to determine whether disclosure under the Political Reform Act and City’s Conflict of Interest Code is required of Consultant or any of Consultant’s employees, agents, or subcontractors. Should it be determined that disclosure is required, Consultant or Consultant’s affected employees, agents, or subcontractors will complete and file with the City Clerk those schedules specified by City and contained in the Statement of Economic Interests Form 700.

17.2 Consultant understands that its professional responsibility is solely to City. Consultant warrants that it presently has no interest, present or contemplated, and will not acquire any direct or indirect interest, that would conflict with its performance of this Agreement. Consultant further warrants that neither Consultant, nor Consultant’s agents, employees, subcontractors and consultants have any ancillary real property, business interests or income that will be affected by this Agreement or, alternatively, that Consultant will file with the City an affidavit disclosing this interest. Consultant will not knowingly, and will take reasonable steps to ensure that it does not, employ a person having such an interest in the performance of this Agreement. If after employment of a person, Consultant discovers that it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant will promptly disclose the relationship to the City and take such action as the City may direct to remedy the conflict.

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18. General Compliance with Laws. Consultant will keep fully informed of federal, state and local laws and ordinances and regulations (“Laws”) which in any manner affect those employed by Consultant, or in any way affect the performance of the Services by Consultant. Consultant will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of the Services with all applicable laws, ordinances and regulations.

19. Pandemic Health Laws. Consultant’s duty to comply with Laws includes compliance by Consultant with all local, state, or federal Laws that have been or may be enacted in response to the COVID-19 pandemic (collectively, “Health Laws”), which include all of the County of Contra Costa Health Orders. Failure to fully comply with the Health Laws constitutes a material default, subject to all available remedies including suspension or termination.

20. Discrimination and Harassment Prohibited. Consultant will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment.

21. Termination. In the event of the Consultant's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Consultant in writing pursuant to the notice provisions of this Agreement. Consultant has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Consultant has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement. In the event City elects to terminate, City will have the right to immediate possession of all Work Product and work in progress prepared by Consultant, whether located at the project site, at Consultant's place of business, or at the offices of a subconsultant.

Either Party, upon tendering thirty (30) calendar days written notice to the other Party, may terminate this Agreement for convenience. In this event and upon request of City, Consultant will assemble the work product without charge and put it in order for proper filing and closing and deliver it to City. Consultant will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made.

22. Covenants Against Contingent Fees. Consultant warrants that Consultant has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, and that Consultant has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to terminate this Agreement for nonperformance, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee.

23. Claims And Lawsuits. By signing this Agreement, Consultant agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Consultant acknowledges that if a false claim is submitted to City by Consultant, it may be considered fraud and Consultant may be subject to criminal prosecution. Consultant acknowledges that California Government Code sections 12650 et seq., the False Claims Act, applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Consultant acknowledges that the filing of a false claim may subject Consultant to an administrative debarment proceeding as the result of which Consultant may be prevented to act as a Consultant on any public work or improvement for a period of up to five (5) years. Consultant acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement.

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24. Jurisdiction, Venue and Governing Law. Any action at law or in equity brought by either of the Parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of Contra Costa, State of California, and the Parties waive all provisions of law providing for a change of venue in these proceedings to any other county. This agreement will be governed by the laws of the State of California.

25. Testimony. Consultant will testify at City's request if litigation is brought against City in connection with Consultant's services under this agreement. Unless the action is brought by Consultant, or is based upon Consultant's actual or alleged negligence or other wrongdoing, City, upon prior written agreement with Consultant will compensate Consultant for time spent in preparation for testimony, testimony, and travel at Consultant's standard hourly rates at the time of actual testimony.

26. Successors and Assigns. It is mutually understood and agreed that this Agreement will be binding upon the Parties and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Consultant without the prior written consent of City, which will not be unreasonably withheld.

27. Section Headings. Section headings as used in this Agreement are for convenience only and will not be deemed to be a part of such sections and will not be construed to change the meaning of the section.

28. Waivers. The waiver by either Party of any breach or violation of any term, covenant, or condition of this Agreement or of any applicable law will not be deemed to be a waiver of such term, covenant, condition or law or of any subsequent breach or violation of same or of any other term, covenant, condition or law. The acceptance by either Party of any fee or other payment which may become due under this Agreement will not be deemed to be a waiver of any preceding breach or violation by the other Party of any term, covenant, or condition of this Agreement or any applicable law.

29. Entire Agreement. This Agreement, together with any other written document referred to or contemplated by it embody the entire Agreement and understanding between the parties relating to the subject matter of it. The City Manager is authorized, in consultation with the City Attorney, to agree to nonmaterial amendments to this Agreement. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties.

30. Authority. The individuals executing this Agreement and the instruments referenced in it on behalf of Consultant each represent and warrant that they have the legal power, right and actual authority to bind Consultant to the terms and conditions of this Agreement.

31. Severability. If any term, provision, condition or covenant of this Agreement or its application to any party or circumstances shall be held, to any extent, invalid or unenforceable, the remainder of this Agreement, or the application of the term, provision, condition or covenant to persons or circumstances other than those as to whom or which it is held invalid or unenforceable, shall not be affected, and shall be valid and enforceable to the fullest extent permitted by law.

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32. Signatures.

32.1 Counterparts. This Agreement may be executed in two or more counterparts, each of which together will be deemed an original, but all of which together will constitute the same instrument.

32.2 Digital/Electronic Signatures. Using a City-approved method, this Agreement may be executed through the use of digital or electronic signatures in accordance with Government Code Section

16.5. The presence of an electronic signature on this Agreement will be construed as the Parties’ consent to do business electronically.

CONSULTANT:
* By:

Printed Name: Sudi Shoja
Title: Principal
CITY:

By:

G. Harold Duffey, City Manager
ATTEST:

By:

Amanda McVey, City Clerk
APPROVED AS TO FORM:

By:

Thomas Lloyd Smith, City Attorney
If required by City, proper notarial acknowledgment of execution by Consultant must be attached. If a Corporation, Agreement must be signed by one corporate officer from each of the following two groups. *Group A. **Group B.

Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.

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EXHIBIT “A”

SCOPE OF SERVICES
Consultant will perform the following Services, at the rates indicated below. [INTENTIONALLY LEFT BLANK]

City of Brentwood
Statement of Qualifications to Provide On-Call
Grant Writing and Procurement Services
April 21, 2026
Submitted By:

Engineering Solutions Services
23232 Peralta Drive, Suite112
Laguna Hills, CA 92653
(949) 797-6055

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
2 A. Cover Letter
City of Brentwood, Engineering Department
150 City Park Way
Brentwood, CA 94513
Re: Request for Qualifications On-Call Grant Writing and Procurement Services Dear Ms. Knight,
Engineering Solutions Services (ESS) is pleased to submit this statement of qualifications (SOQ) to provide On-Call Grant Support Services for the City of Brentwood (“City”). Our goal is to bring in the maximum available grant funding to support the City’s various projects. Over the past thirteen years, ESS has secured more than $865 million in funding by providing end-to-end services including funding strategy, grant identification, application development, and grant management. We bring extensive experience aligning municipal projects with competitive funding opportunities and delivering compliant, high-quality applications.

What sets ESS apart is our integrated approach:
1) Former Municipal Leadership – Our team includes former municipal managers who understand the operational, financial, and political realities that the City faces, enabling us to develop credible, fundable projects and maintain strong relationships with funding agencies. 2) Strategic Funding Intelligence – We actively monitor state and federal funding programs and anticipate upcoming opportunities, allowing clients to position projects well in advance of application deadlines. 3) Disciplined Project Prioritization – We work closely with City staff to evaluate and rank potential projects before pursuing funding opportunities, ensuring resources are focused on the most competitive applications 4) Deep Technical Expertise – Our multidisciplinary team supports a wide range of infrastructure and municipal initiatives, including utilities, transportation, climate resilience, energy transition, parks, and public facilities.

By combining strategic planning with rigorous technical preparation, ESS consistently positions clients to secure highly competitive funding awards through strong documentation, clear narratives, and well-timed submissions.

We have carefully reviewed the City’s CIP projects and priorities and bring a strong track record of securing grant funding similar initiatives. ESS will conduct a targeted needs assessment, identify viable funding opportunities, and work closely with City staff to develop competitive applications. Our team also provides technical narratives and full grant management services to ensure compliance with federal and state requirements.

I will serve as the project manager for this contract. As Principal of ESS, I am fully authorized to bind ESS in contractual agreements with the City. ESS acknowledges there were no addenda issued for this opportunity. By submitting this SOQ, ESS agrees that its proposed pricing, staffing, and approach constitute a firm offer to enter into an agreement with the City of Brentwood to provide the services, and that this offer shall remain open for sixty (60) days following the SOQ submission deadline. ESS also agrees to enter into the City's standard Professional Services Agreement (Exhibit A of RFQ) with no exceptions if selected.

We look forward to working with the City of Brentwood to develop a strategic funding approach that supports both short and long-term priorities. I am available at your convenience to answer any questions regarding this SOQ and can be reached at (949) 637-1405 or via email at [email protected].

Sincerely,

Sudi Shoja, PE, F. ASCE
Principal, Engineering Solutions Services, Inc.
23232 Peralta Drive, Laguna Hills, CA 92653
www.engineeringsolutionsservices.net

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
3 B. General Qualifications
Engineering Solutions Services (ESS) was founded by Sudi Shoja, PE, a former City Engineer who has more than 30 years of experience in managing Capital Improvement Programs (CIP) and Water and Sewer programs of over $100 Million. She founded ESS in 2012 with the goal of assisting local entities in achieving their goals in funding and compliance, program management, quality assurance/quality control, and project delivery. She leverages her successful experience in transforming the agencies where she worked which were losing funding, to securing the maximum grant funding possible, meeting the various funding agency requirements, and serving as examples for successful audit processes. As a result, she has earned a reputation that gained ESS our impressive repeat client list in a short timeframe. ESS is established as a Small Buisness Enterprise (SBE) and Woman-owned Business Enterprise (WBE) operating out of its office in Laguna Hills, CA. As demonstrated by our list of clients, ESS has been successfully providing funding services to agencies in all of California, Hawaii, Tennessee, and New Mexico without having a local office, handling all meetings virtually and information exchange via platforms acceptable to our clients.

Included below are some examples of ESS’s sucessful funding pursuits:
• ESS has a proven track record in successful award of over $865 million in a variety of federal, state, regional, and private funding sources. • Leading consultant for preparation of grants for FEMA/CalOES funding. All ESS applications in the last 7 years have been approved.
• Developed a funding plan for the City of Santa Ana that identified and secured over $46 million in grant funding in water, recycled water, and sewer projects. • Qualified the Santa Clarita Valley Water Agency for $30 million in recycled water infrastructure grant funding.
• Obtained $13.3 million in grant funding for parks projects for the Cities of Santa Ana, Huntington Beach and Carlsbad.
• Track record in submittal of successful grant applications to LPP, FHWA, DOT, ATP, SB1, and other transportation funding.
• Successful award of Safety Action Plan for multiple clients. • FHWA identified the ESS grant application as one of the best and posted the package on their website.
• Awarded $39.2 million in greenhouse gas reduction funding. • Restructured a grant application to result in more than $5.1 million of grant funding for the City of Palm Springs.
• Successful grant management for a $280 million project with 11 funding sources for SBCTA.
• Received approval from the U.S. Environmental Protection Agency (EPA) for over $50 million for two stormwater projects in 2018.

Our services include: Funding Strategy Development, Grant Research, Grant Writing, and Grant Management/Compliance
Our Clients
Served as prime or sub-consultant
City of Scotts Valley
City of Sacramento
City of Richmond
City of Belvedere
City of Petaluma
Contra Costa County
City of Camarillo
Santa Clarita Valley Water Agency
County of Los Angeles
LA Metro
City of Long Beach
Long Beach Water District
City of Santa Monica
Port of Long Beach
City of Redondo Beach
City of Manhattan Beach
City of West Hollywood
City of Newport Beach
City of Huntington Beach
City of Santa Ana
City of Seal Beach
City of San Clemente
County of Orange
City of Laguna Beach
City of Lake Forest
City of Laguna Woods
City of Villa Park
City of Laguna Niguel
City of Irvine
City of Tustin
South Coast Water District
City of Downey
City of Commerce
City of Carlsbad
City of San Marcos
City of Palm Springs
City of Hemet
City of Perris
City of Wildomar
City of Banning

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
4 We are a one-stop shop for grant management services. We believe the value we bring for the City of Brentwood is our extensive experience combined with our established process for offering applicable grants, writing winning applications and managing the grants for successful compliance with all the applicable requirements. As demonstrated in the Technical Approach section, our work style and the strategies we use position our clients for maximum funding awards while ensuring the efficiency of grant writing and related services. This contributes to our repeated business with our clients which our references listed can verify. ESS is comprised of former agency personnel who are thoroughly familiar with the intricate details of various funding requirements and excel at strategic planning for clients to maximize the potential for securing grants, successful management for meeting the requirements, obtaining proper authorization and reimbursements and positive audit process of the projects. This understanding allows our people to think like public agencies and address the challenges they are facing with proactive, well-planned, cost-efficient, and innovative solutions tailored to your needs. We approach every project strategically and scale our resources to fit the agency and scope of work.

ESS has identified, applied to/secured funding from, and managed various funding resources, such as:

US Bureau of Reclamation (BOR) WaterSMART, Department of Water Resources (DWR), FEMA Hazard Mitigation Grant Program (HMGP), FEMA Flood Mitigation Assistance (FMA), Community Project Funds, SB 1 Local Partnership Program (LPP), SB 1 Local Streets and Roads Program (LSRP), Solutions for Congested Corridors Program (SCCP), Department of Transportation Safe Streets and Roads for All (SS4A), Department of Transportation Active Transportation Program (ATP), Better Utilizing Investments to Leverage Development (BUILD formerly referred to as “RAISE”) and Promoting Resilient Operations for Transformative, Efficient, and Cost-saving Transportation Program (PROTECT), Bridge Investment Program (BIP), Transit and Intercity Rail Capital Program (TIRCP), Transportation Infrastructure Finance & Innovation Act (TIFIA), Highway Safety Improvement Program (HSIP), Rubberized Pavement Grant Program, California Department of Parks and Recreation Recreational Trails Program (RTP), Clean Transportation Funding through Mobile Source Air Pollution Reduction Review Committee (MSRC), Recreational Trails Program (RTP) non-motorized component, FTA New Start, Railroad Safety Infrastructure Improvement (FRA-RSII), Positive Train Control (PTC), Cap and Trade, Transportation community and System Preservation (TCSP), High Priority Projects (HPP), local tax measures, and numerous other grants.

Our Core Business is Funding
We believe in doing the job right the first time. Our commitment to providing excellent customer service has gained us repeat clients and contracts. We understand the challenges and requirements of municipal governments as many of our staff have held senior and executive management positions with California cities, including Public Works Directors, City Engineers, Capital Project Managers, and Construction Managers. This background and experience are important because document preparation will require a high level of interaction with the state project managers.

C. Understanding and Proposed Approach
The ESS team believes in a full-circle approach to obtaining grant funding. This approach and the methodology behind it will encompass all of the areas of the grant research, writing, and management services and align directly with the tasks identified in the RFQ. Our process ensures that City staff time is limited to as much time as they would like to be involved in the process. The main components of this process are outlined and discussed further below:

1. Funding Needs & Feasibility Assessment
The complex and elaborate process of obtaining funding can delay the ability to act. Our comprehensive knowledge of the funding process helps us conceptualize and develop an appropriate action plan, thereby maximizing success.

We will identify eligibility requirements, likely availability of funding, terms, conditions, and other key parameters.

We have secured
more than $865
Million for various
agencies in the past
thirteen years.

We strive to exceed
expectations, not just
meet them

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
5 Identification of Appropriate City Projects and Programs for Funding Upon receipt of a notice to proceed, Sudi Shoja will convene a kick-off meeting with relevant City personal to review and confirm project priorities, including those identified during our initial discussions. Sudi will serve as a Project Manager and the point of contact for the City. She will assign task managers and grant writers as needed (if multiple pursuits are followed at the same time) to best meet the project deadlines. We have already reviewed the City’s 2025/26 – 2029/30 CIP and Future Development projects and believe that many are eligible for potential funding based on our preliminary review. We believe that one of our most important tasks is to work with the City to position the projects for maximum ranking for various grant opportunities. ESS is well-positioned to achieve this goal. Our staff have extensive experience performing similar work in their previous roles and have cultivated strong relationships with funding agencies, enabling us to stay informed about future funding priorities and share those insights with our clients. Working with the City, we will review and discuss the current status of projects, available funding, established priorities, project planning and design status, management preferences and regulatory requirements. With our thorough knowledge of available and historical funding opportunities, as well as our technical expertise in managing similar programs, we will be able to recommend a strategy and ranking of projects for funding pursuits. Based on our experience, we will also be able to offer cost-saving measures such as multi-year grants on a program level in lieu of individual projects that will reduce the regulatory burden of managing various funding agreements and the cost of preparation of applications and compliance monitoring. ESS believes the City will be best served by working together to create a strategy that enables us to write winning applications that will maximize funding for the City while minimizing the administrative burden. Drawing on our experience, we will align City projects with available funding opportunities and develop a funding matrix tailored to the City’s priorities. The project team will utilize this tool to evaluate eligibility, assess potential competitiveness, and provide clear recommendations to support strategic decisions about which grant opportunities to pursue. Identification of multiple funding sources for projects, will allow us to take advantage of using federal and state/local funding as eligible match funding for projects reducing financial burden on City budget.

Deliverable(s):
• Recommendation for Project Priority List with financial breakdown and timeline with pertinent information for funding pursuits.

Budget Analysis and Planning
The ESS team will assist the City in identifying qualifying information to meet grant requirements for budgeting and construction planning. ESS will also work with the City to create a grant application project budget that allows the City to maximize cost recovery of pre-award, general administration, and/or indirect costs where applicable. Budgets need to demonstrate project flexibility and scalability to make the grant applications more attractive and create opportunities to apply again even after a successful application’s award. Some areas of focus will include:
• Qualifying matching funds • Budget scalability
• Scheduling details • Implementation requirements for allocation purposes Deliverable(s):
• Draft supporting documents such as project budget, schedule, maps, schematics, and other information in grant guideline’s requested format.

2. Identifying Grant Resources and Matches
ESS team members keep up to date with the available federal, state, and regional level funding alternatives for many types of grants, including water and sewer projects, transportation, parks projects, facility improvements, energy savings for municipal facility updates, and other projects. We attend various funding fairs, participate in providing input to guidelines for funding opportunities, and are subscribed to receive notices on available funding. ESS subscribes to various grant resources and will use this service to identify funding opportunities and notify the City immediately when funding opportunities are announced for programs that apply to the City’s projects. ✓ ESS has been the source of information for over 100 clients since 2012 that resulted in awards of over $865 million.
✓ ESS has provided grant identification services for regional associations such as WateReuse chapters.

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
6 Deliverable(s):
• Provide 1–2-page grant summaries of NOFOs for applicable funding programs once they are announced. • Provide on-going matrix for funding programs sent to City PMs, for applicable projects, and next steps.

3. Grant Writing and Submittal
Once a funding source and a pursuit have been identified, ESS will arrange for a meeting and will come prepared with a Work Plan Structure (WPS), which is a matrix of the funding program parameters. ESS prepares a WPS for all funding pursuits based on the detailed analysis of the current Notice of Funding Opportunity (NOFO). The WPS identifies detailed grant fund requirements and populating it will help identify the necessary documents, resources, deadlines, and areas of responsibilities between team members. The WPS will also serve as a tool for both the City and ESS team members to track the project progress and alignment with the funding. When developing the WPS, ESS will also note the implementation constraints that may have an impact on selection of the project elements. For example, most funding sources require that a grant agreement be in place prior to the start of construction. ESS will work with the City to identify solutions and/or assist with reprioritization of the grant applications to meet the requirements. Topics commonly found in the WPS include:
• Eligibility criteria • Matching funds
• Budget needs • Maps and pictures
• Project programming requirements • City’s prior grant management record • Submittal requirements • Evaluation criteria
• Resolutions and approval letters required from the City Council • Technical reports: Benefit Cost Analysis, Environmental Reports, Life Cycle Analysis • Project readiness: CEQA status, feasibility studies, project design reports • Support documentations: certifications, forms, project reports Deliverable(s):
• Staff report to obtain City Council approval for matching fund and/or a memo for City Manager’s approval • Work Plan Structure for the identified grant pursuit.

Targeted Approach for Maximum Scoring on Screening Criteria The first step for our targeted approach is to develop a full review of the grant guidelines, evaluation criteria, eligibility requirements, match obligations and submission procedures to confirm alignment with compliance standards and competitive positioning. We will also study the previously awarded projects from the funding agencies and learn about the key points that may be overlooked for their simplicity. In developing the WPS, we will identify the primary and secondary evaluation criteria to help highlight the project strengths. We will work closely with the City to identify the potential gaps, analyze alternatives, and recommend resolutions to minimize their impact. Using a targeted approach to analyze objectives and match goals to opportunities provides us with the details we need for our writing-to-win approach. Once a funding strategy is in place, the next challenge is to create a winning application.

ESS brings its proven track record in creating an application package that will stand out among dozens, highlighting the project’s merit in full compliance with the instructions and limitations.

Quantitative Analysis and Technical Reports
Depending on the grant requirements, ESS will coordinate with the City to obtain the available technical information, project documentation, schedules, budgets, and supporting materials and specifications. We will then use our highly experienced team members to complete the technical write-up sections of the grants, developing narratives that are responsive to the needs and requirements of the grant. As needed, and upon the City’s direction, we will be prepared to perform additional technical research and analysis to supplement the effort towards a complete and competitive application.

The ESS team has been directly responsible for implementation of various CIP programs for transportation and street improvements, water and sewer projects, facility management, and other CIP projects and will bring their expertise to articulate the technical information of the grants. Our expert grant writers will review the project documents to highlight the project’s strengths matching the grant goals and scoring criteria to achieve maximum ranking of the application. ESS team members will also prepare the required organizational information and complete the submission.

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
7 Managing the Submission Process
For every project, ESS will assign a QA/QC manager, which is an important factor of a successful grant application. We will use our internal grant checklist to ensure the application package is ready for submittal. This process will follow the WPS and an internal guide for editorial quality. To ensure grant applications are completed efficiently, ESS will arrange a meeting with City personnel to answer questions, finalize budget, and schedule concerns and to further align the project with the grant goals and objectives. Final grant application packages will be submitted to the City for review and approval prior to submission to the granting agency. ESS is prepared to manage the submission process and submit the application packages on behalf of the City, as well as providing the City with a complete electronic copy of each finalized application.

Deliverable(s):
• Draft grant application package (narrative, forms for signature, and supporting documents) for City review. • Final grant application package based on City’s Comments. • Status report on grant applications submitted.

4. Legislative And Regulatory Monitoring
Established Relationships with Funding Agencies
We understand that successful grant funding consists of two-thirds planning and one-third writing. With that in mind, we pride ourselves in our close relationships with funding agencies. Those relationships, plus appropriate and meticulous planning, allow us to obtain key information about the successful awarding of grant funds. One of the tactics used to ensure this strategy’s success is to identify opportunities for in-person meetings with the funding agency when we are initiating a pursuit. We know this approach provides results from experience and we leverage our relationship with the funding agencies to highlight our clients’ projects.

We have established relationships with the following agencies:
• U.S. DOT/FHWA
• FEMA/CalOES
• Caltrans – various Districts
• CA Department of Parks and Recreation
• CA SWRCB/DWR
• U.S. Bureau of Reclamation
• CA Natural Resources Agency
• U.S. EPA
• U.S. Energy Commission
• AQMDs/CARB
✓ ESS was aware of the additional grant funding available to the SWRCB and as such aligned the submittal of its applications such that they were well ahead of the competition and received the due attention. ✓ CalOES extended the deadline for ESS clients to submit their notices of intent required for initiating projects into the funding arena.

5. Reporting And Management
Grant Management, Reporting, and Reimbursement Requests ESS has been providing grant management and compliance monitoring services for federal, state, and locally funded projects on behalf of over thirty agencies since the start of our company. ESS is thoroughly familiar with the types of information needed to complete progress reports, performance updates, reimbursement requests, final project reports, and other reports (i.e. DBE utilization reports)—and is prepared to develop and submit these to the City and funding agency as required or requested. As it is demonstrated in this SOQ, ESS team members have extensive experience preparing progress reports on behalf of various agencies. We will utilize our hands-on project management experience to develop the progress reports in a professional and consistent manner meeting the funding agreement requirements, to maintain full transparency throughout the grant application process.

Deliverable(s):
• Work Plan Structure for the funding agreement with tabs for agency records. • Analysis of project budget and grant funding source(s).

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
8 Maintaining Records and Addressing Agency Inquiries
ESS will create an archive of all the submitted documents and any review comments that may be received from the funding agency. The progress reports are typically due quarterly and require the following information: a summary of progress to date including a description of progress since the last report, percent construction complete, percent contractor invoiced, and percent schedule elapsed; a description of compliance with environmental requirements; a listing of change orders including amount, description of work, and change in contract amount and schedule; and any problems encountered, proposed resolution, schedule for resolution, and status of previous problem resolutions.

However, progress report information varies depending on the funding program and funding agency. If errors occur in the progress reporting, ESS will work with the City and funding agency (if needed) to correct any issues with the submitted reports and invoices.

Deliverable(s):
• Checklist of information needed to complete draft progress reports and reimbursement requests will be sent with reminders for upcoming deadlines.
• Draft progress reports/reimbursement requests, and final project reports for execution and submission to submit on behalf of the City.

On-Going Meetings and Project Management
In addition to on-going correspondence with the City on current projects, ESS can provide on-going meetings (asrequested by the City) and an updated grant status report which will include grants assessed, grants pursued and status of applications, priority projects, applicable funding programs, and City priorities.

Deliverable(s):
• Recommendation for Project Priority List with financial breakdown and timeline with pertinent information for funding pursuits.
• Host on-going meetings to discuss City goals and priorities.

D. Experience
City of Santa Ana-Public Works Department
ESS was selected to provide funding needs and feasibility assessment, identification of grant resources and matches, grant writing and compliance services for submittal to the City of Santa Ana’s Public Works and Water and Sewer Services Departments. ESS started by reviewing the City’s CIP and unfunded projects and developed a funding plan by identifying grants. To date, ESS has prepared successful applications for a variety of Parks, streets, alternative energy, water and sewer projects totalling $45.9 million in funding. Our work with the City of Santa Ana’s Public Works Department demonstrates direct experience with the full scope of services outlined in the City of Brentwood’s RFQ.

Contact Name/Position: Rudy Rosas, PE / Acting Executive Director of Public Works Phone/Email: 714-647-3379 / [email protected]
City of Long Beach-Water and Public Works Departments
ESS has been providing grant assistance services since 2017 that started with a need’s assessment and review of the LBWD’s CIP projects and unfunded projects. ESS presented a funding strategy of funding opportunities matching the projects approved by the Department. ESS has prepared successful funding applications for LBWD, including the Bureau of Reclamation’s Water Energy Efficiency Grants (WEEG), Drought Response Program (DRP), Water Conservation Field Services (WCFS), Applied Sciences, Small-scale Water Efficiency (SWEP), and CalOES/FEMA funding totalling $8.32 million. Additionally, ESS has secured transportation funding for the City’s Public Works Department for a complete streets project totalling $2.8 million from Caltrans’ Local Partnership Program.

Contact Name/Position:

Water: Dean Wang, PE / Water Resources Manager
Public Works: Keith Hoey, PE/ Assistant City Engineer
Phone/Email: 562-570-2311 | Email: [email protected] & (562) 570-6586 | [email protected]

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
9 Santa Clarita Valley Water Agency
ESS has provided grant identification, writing, and compliance services to SCVWA since 2020. ESS has prepared a successful crosswalk/feasibility study submission for the Bureau of Reclamations Title XVI Funding Program. This approval made SCVWA eligible for $30 million in grant funding for recycled water projects in perpetuity and until funding is depleted. ESS has obtained $18.1 million for AMI implementation, well rehabilitation, groundwater treatment, groundwater modeling, and recycled water expansion projects from BOR, SWRCB, and other granting agencies. Currently ESS is managing five projects with multiple funding from various agencies.

Contact Name/ Position: Cheryl Fowler / Senior Management Analyst Phone/Email 661-513-1260 / [email protected]
The ESS team identified and matched appropriate grant opportunities across multiple sectors, including parks, transportation, energy, water, and sewer infrastructure, reflecting ESS’s expertise in grant resource identification. Our experience demonstrates a proven ability to execute competitive, compliant grant writing and submittal strategies. The experience listed above illustrates ESS’s full-circle approach, from project prioritization and funding strategy through application development, which directly aligns with the City’s expectations for comprehensive grant research, writing, and management services.

E. Staffing
Sudi Shoja, PE will serve as Project Manager and primary point of contact for the City. She will assign task managers and grant writers as needed (if multiple pursuits are followed at the same time) to best meet the project deadlines. She will coordinate grant applications and utilize ESS’s highly technical grant writers such as Tamim Atayee, PE; Gary Sturdivan; Carlos Pineda, PE; Mir Fattahi, PE; Chenxia Li, PhD; Stan Klemanowicz; Omar Dayani, PE; Debbie Murphy, PE; and James Klueber, MS. Sudi will be supported by James Klueber during the day-to-day operations, and he will provide as-needed support throughout the grant research and application processes. Appendix A contains the resumes of all relevant personnel proposed for this contract. ESS is not proposing any subcontractors or consultants for this contract.

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
10 F. Price
ESS’s fully burdened rates, hours, and costs for each task as shown in the table below. All ESS staff track hours to 15- minute increments so we can provide fair and accurate costs for the tasks assigned. The following rates are valid through June 30, 2027. Subsequent years may be adjusted annually based on City Policy or Consumer Price Index for All Urban Consumers (CPI-U) as reported by the U.S. Bureau of Labor Statistics (the “CPI Change”).

Task Task Description Total Cost
Task 1a: Funding
Needs Analysis
Review CIP and Projects list, interview City personnel on project details, research and identify applicable grants, and develop project priority list/funding summary.

One time cost of
$6,400.

Task 1b: Monthly
Grants Research
Monitor/send targeted grant opportunities to City, develop summaries, preliminary project scoring, monthly calls to review opportunities, develop monthly grant activity reports, liaison with funding agencies, various coordination calls with City.

Annual Cost of
$5,400.

Task 2: Grant Writing
Complete WPS for each grant opportunity pursued, compile list of information needed from TID for drafting application package, draft all required forms, narratives, and attachments, finalize grant application package for submission, submit grant application on behalf of City (as directed by City).

Based on type of
grant
Task 3: Grant MGMT
& Admin
Complete WPS based on grant agreements, coordinate info transmission from PMs and complete all progress reports and reimbursement requests, and other compliance services (e.g., construction contract review for BABA/AIS, DBE engagement, Davis-Bacon compliance, etc.)
Based on type of
grant
Fee Schedule
Employee Tasks Hourly Rate
Principal Contract Management $218
Project Manager
Project Management, Grant Research Verification, Funding Needs Analysis, and Correspondence with City. $208
Senior Associate
As-Needed Support for Grant Research, Funding Needs Analysis, and Grant Writing. $188
Associate
As-Needed Support for Grant Research, Funding Needs Analysis, and Grant Writing. $166
Technical Expert
Grant Narrative Writing, Grant Application Analyses (e.g. BCA, Emissions Calculations, etc.), and Grant Research Verification. $220-280 Reimbursables Reproduction, Courier Service Cost

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
11 Appendix A: Resumes
Sudi Shoja, PE, F. ASCE, Project Manager
Sudi brings more than 30 years of municipal engineering, grant and fund management experience. She has extensive experience in securing and managing various federal, state and local funds, gaining successful audits in all cases. She has been responsible for budgeting, scheduling and implementation of annual funds of over $100 Million for various agencies. Moreover,she has also held numerous leadership positions and served on committees with regional and local government, professional associations and philanthropic organizations to advance regional planning, transportation, policy issues and local interests.

The following are a sample of Sudi’s success stories since 2012:
• The $103 Million application package for State Revolving Fund (SRF) was approved in record time and received no revisions.
• Award of over $47 Million in greenhouse gas (GHG) reduction since 2016 • The HSIP Grant written for County of Orange was considered one of the best examples by Federal Highway Administration (FHWA) and posted on their website. • Analysis of project information for the County of Orange resulted in submittal of two applications and award of an additional $1.2 Million in funds for roadway rehabilitation.

Relevant Work Experience
City of Sacramento, Sacramento, CA
Sudi led the efforts for identification of grant funding opportunities, preparation of a funding strategy and preparation of successful grant application packages for a variety of parks and recreation, fire protection, water and sewer, stormwater and flood protection, and sustainability projects since 2020.

City of Petaluma, Petaluma, CA
Sudi led the efforts for identification of grant funding opportunities, preparation of a funding strategy and preparation of successful grant application packages for drought resiliency and recycled water projects.

As-Needed Grant Writing Services, Public Works Department, City of Santa Ana, CA Responsible for identification of grant funding opportunities, preparation of a funding strategy that identified over $42.4 million in grant funding for a variety of transportation, water and sewer, sustainability, parks and recreation, and art projects. Responsible for successful grant applications and compliancemanagement services for grants from for a variety of projects.

As-Needed Grant Writing Services, Long Beach Public Works and Water Departments, Long Beach, CA Responsible for identification of grant funding opportunities, preparation of a funding strategy and preparation successful grant applications for Caltrans, Bureau of Reclamation Drought Resiliency and Water Energy Efficiency Grant Programs, and Title 16 and compliance-management services for the Department.

ESS has identified and successfully applied for grants ranging from $100k - $3.5 million since 2017.

Grant Writing Services, Santa Clarita Valley Water Agency, Santa Clarita, CA Sudi, the principal of ESS, prepared a successful crosswalk/feasibility study submission for the Bureau of Reclamations Title XVI Funding Program. This approval made SCVWA eligible for $30 million in grant funding for recycled water projects in perpetuity and until funding is depleted. In addition, this agency has been awarded $18.1 million for applications submitted by ESS since 2020 which Sudi managed.

Education: M.S., Civil Engineering,
Purdue University, 1983
B.S., Civil Engineering, Purdue
University, 1979
Registration: Professional Engineer
CA, 42958, 1986
Years of Experience: 40

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
12 As-Needed Grant Writing Services, Aquatic Center & Linear Park Projects, City of Seal Beach, CA Responsible for preparation of grants for a linear park and stormwater project for the Proposition 68 grant opportunity. Also, responsible for preparation of the grant application for the Aquatic Center for the Parks and Recreation program.

City of Carlsbad Grant Writing Services, Carlsbad, CA
Responsible for meeting with various department directors and management staff to discuss projects and identify applicable grant funding. Develop funding strategies for every department, review project elements to match grant details. Prepared grant application packages for roadway realignment due to sea level rise, bikeway, pedestrian walkway and safety improvements along major city streets, procurement of a generator for City’s Safety Center and implementation of the supervisory control and data acquisition (SCADA) system.

Grant Assistance Services, South Coast Water District (SCWD), Laguna Beach, CA Project manager responsible for securing the $103 million Clean Water Act state revolving fund loan from the State Water Resources Control Board. Coordination with state to obtain approval in record time.

Preparation loan application materials for the District’s Tunnel Rehabilitation and Replacement Project and assisting staff with all the required resolutions and documents. Provided on-call grant tracking and grant writing support for the District.

Fund Analysis and Grant Assistance, South Orange County Wastewater Authority (SOCWA), CA Responsible for review of overall engineering projects and financing alternatives and establish funding mechanism to apply for SRF funding on behalf of interested member agencies.

Grant Application Assistance Services, Pasadena Water and Power Department, Chino Basin Water Conservation District, County of Orange, Cities of Lake Forest, Villa Park, Laguna Woods, Commerce, Irvine, Newport Beach, Perris, Banning, Carlsbad, CA
Responsible for various fund- and program-management services to process the documents for various federal, state and local funding measures and prepare grant application packages for HSIP, ATP, RAC and MPAH and FEMA. Worked closely with the program managers to evaluate complex projects for the best match with FHWA regulations and prepared grant application packages for HSIP. Since 2012 this effort has resulted in a 100% award. She developed a grant eligibility matrix as a tool to automatically identify all applicable grants for each of the CIP projects.

San Diego Association of Government (SANDAG), San Diego, CA Responsible for review of civil and drainage plans for the following key projects: Sorrento to Miramar curve alignment and Second Track – Phase 2, San Dieguito River Bridge Replacement Double Track and Special Events Platform, East Brook to Shell Double Track Project, Batiquitos Lagoon Double Tack project.

Port of Long Beach Grant Assistance, Long Beach, CA
Responsible for developing a grant strategy and identification of funding for engineering and stormwater departments for transportation projects with environmental benefits, GHG reduction and storm water

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
13 Tamim Atayee, PE, F. ASCE, FEMA, Infrastructure, and Environmental Sustainability Related Funding Expert
Tamim is a registered professional engineer with 31 years of experience. He works as a technical expert for grant applications that involve expertise in stormwater, water resource
engineering, flood hazard mitigation, scour, sediment transport, hydrology and hydraulics. He is a skilled designer and a capable manager and has written many technical papers.

Tamim is experienced in both numerical and physical modeling of hydraulic problems and has, amongst other things, developed hydrology and hydraulics software used as standards in the industry. As a subcontractor to the Western US Technical Evaluation Contractor to FEMA, he reviewed several maprevision processes, such as Letters of Map Revisions, for projects that impacted flood hazard areas. On the other end of the process, as the technical representative for applicants, he successfully secured approval of several map revisions for land developers, public agencies and mine property owners. Tamim’s expertise and knowledge assist ESS in preparation of highquality technical reports for grant applications that result in minimal comments and expedited review of applications. The following are Tamim’s experiences and skills:
• Trusted expert working with various Caltrans districts GPR application • Technical expertise that lends to writing highly qualified and credible reports for grant applications • Extensive experience in preparation of flood and storm water grants for FEMA and Water Infrastructure Finance and Innovation Act (WIFIA) applications.

Relevant Work Experience
FEMA Grant Application, City of Belvedere, CA
Prepared BCA, technical reports, cost estimate and all back up documentation for successful approval of a sea level rise and sustainable project by CalOES for recommendation for BRIC funding.

FEMA Grant Applications, Monterey One Water, CA
Prepared Benefit Cost Analysis (BCA), technical reports, cost estimate and back-up documents for a booster pump station sea level rise mitigation project which is pending approval from CalOES for HMGP funding.

FEMA Grant Applications, San Diego County Water Authority, CA Prepared FEMA required BCA, technical reports, cost estimate and back-up documents for a regional water transmission pipeline seismic retrofit project which has received an award of $25 million from CalOES for HMGP.

FEMA Grant Applications, San Bernardino Municipal Water Department, CA Prepared Benefit Cost Analysis (BCA), technical reports, cost estimate and back-up documents for a steel reservoir seismic retrofit project which received $5.5 million from CalOES for HMGP funding.

FEMA Grant Applications, Orchard Dale Water District, Coachella Valley Water District, City of Colton, CA Responsible for review of agency documents for two regional storm drain projects and preparation of successful phase I grant applications. Preparation of technical sections and interpretations to match the Education: MS, Civil Engineering –
Water Resources, The George
Washington University
BS Civil Engineering, Old Dominion
University
Registration: Professional Engineer –
California, Colorado, Virginia
Years of Experience: 31
Memberships:

Instructor of Excellence (2009, 2010,
2011, 2012), National Highway
Institute Fellow (F. ASCE), American
Society of Civil Engineers (ASCE)
Distinguished Engineering Educator,
Lifelong Learning Award, American
Society of Civil Engineers, Orange
County Branch Outstanding
Engineering Merit Award

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
14 funding. Development of required technical documents for the Benefit Cost analysis.

Sustainability Grants, Port of Long Beach, Long Beach, CA Responsible for preparation of technical documents and all the necessary justifications for a sustainability grant funded by Homeland Security. Review of agency documents, preparation of cost estimates, back up documents, exhibits and other information as needed.

Flood Assistance Grant Program, City of Wildomar, Wildomar, CA Prepared Benefit Cost Analysis (BCA), technical reports, cost estimate and all back up documentation to prepare two successful applications for stormwater projects.

Stormwater Grants, Turlock Irrigation District, Turlock, CA Technical expert in development of successful grant application for District’s priority project in the amount of $16.5 million. Review of District documents and recommendations and preparation of FEMA Benefit Cost Analysis (BCA) and technical sections to meet the funding goals.

Otay River Bridge, San Diego, CA
Provided hydrologic, hydraulic and scour engineering services to assist with the design of the new State Route 125 Toll Road Bridge over Otay. The objective of the project was to characterize the hydraulics and scour potential and develop countermeasures to sustain the erosive forces to which the bridge substructure would be subjected.

Alta La Jolla Restoration, San Diego, CA
Responsible for independent assessment of the hydrologic, hydraulic and channel stability of outlet channel of a storm drain system in the private development, Alta La Jolla in San Diego, California. The objective of the project was to characterize the drainage and develop a concept to stabilize the eroded outlet channel.

Caltrans Drainage Law & Floodplain Issues Course Development & Delivery, CA Responsible for development of two one-day courses and delivery to various Caltrans Districts in the state.

Class material was developed for highway designers to discuss hydrology and hydraulic & identify issues pertaining to floodplains and effective discharge, minimize liability to public agencies short courses for FHWA, and Caltrans.

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
15 Gary Sturdivan, Emergency Preparedness Grant Expert
Gary has a vast knowledge in Emergency Management, Emergency Preparedness, Hazard Mitigation Planning, Vulnerability Assessment Planning and updates, as well as Federal Emergency Management Agency (FEMA) documentation, FEMA reimbursement and has an extensive background with State Revolving funding, FEMA, and Department of Homeland Security (DHS) Funding Programs.

In the last 10 years, Gary has been responsible for successful write up and completion of 64 Hazard Mitigation Plans that received California Office of Emergency Services (CalOES) and FEMA approval. He has also written 12 Emergency Response Plans in the last seven years. Gary has an established relationship with CalOES & FEMA review team members.

Gary was a member of the United States Geological Survey (USGS) planning team for Golden Guardian 2008 and is one of the signers of the document and California, Shake Out. He has served as the Region 6 Chair of CalWARN and was the Vice-Chair of the CalWARN State Steering Committee for 6 years. He was also the editor of the American Water Works Association G-440 Emergency Planning Standard that was adopted by the National Institute of Standards and Technology and was the first Editor of the American Water Works Association (AWWA) M-19 rewrite committee, which was released in 2016. Gary was a Beta Tester for the AWWA J-100 Risk Analysis and Management for Critical Asset Protection (RAMCAP), On-line training Module and Manual. The J-100 RAMCAP was later adopted by the U.S. Environmental Protection Agency (EPA) and FEMA as the tool for Risk Analysis and Management for critical Asset Protection. Gary also has participated in the Southern Operation Center on various occasions and in the State Operations Center on two occasions. He used the FEMA Homeland Security Exercise and Evaluation Program (HSEEP) tools to organize the water/wastewater agencies in Riverside and San Bernardino Counties during the Statewide Golden Guardian exercise’s starting in 2008. He is a speaker at various conferences throughout the nation on emergency issues, including speaking in front of the Department of Interior, with Secretary Kenneth Salazar and department heads at USGS headquarters in Washington D.C.

Relevant Work Experience
COVID-19 Cost Recovery Reimbursements, City of Colton, Mission Springs Water District, Twentynine Palms Water District, and Hi-Desert Water District
Assisted the above listed agencies with COVID-19 cost recovery applications for funding provided through the Coronavirus Aid, Relief, and Economic Security (CARES) Act. All applications are still pending approval by the various federal agencies.

Director of Safety/Regulatory Affairs/Emergency Management and Grants, East Valley Water District, Highland, CA
• Secured 42 FEMA Hazard Mitigation Grants totaling $38,000,000 in FEMA grant funding’s, over an 8- year period.
• Managed and directed CalOSHA Safety Programs to ensure District’s compliance with all Federal, State, local laws, and regulations.

FEMA/CalOES Grant Writing, City of Colton, San Bernardino Municipal Water Department, Orchard Dale Water District, CA
Education: BS, Business Management
and Business Administration,
University of Phoenix – 2001
Years of Experience: 30
Certifications:
• FEMA ICS 100, 200, 700 and
800, Trainer
• FEMA ICS 300 and 400 Certified
Trainer
• FEMA EOC Position Specific
Certified Trainer
• California, Water Treatment
Operator T-1
• California Water Distribution
Operator D-1
• California Certified Trainer in G611, “Water Desk Training” • AWWA J-100 RAMCAP Certified
• ANSI/AWWA Standard G-440

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
16 • Led the effort to secure funding for each of the above agencies • Negotiated the grant amount for the Orchard Dale Water District that resulted in an increase of $1.5 million.

Hazard Mitigation Plans, Grant Writing and Training, Yucaipa, CA • Hazard Mitigation Plans. American Water Infrastructure Act (AWIA) • Hazard Mitigation and PDM grants
• FEMA Training ICS- 100, 700, 300, 400, 200, 800. Emergency Response Planning Local Hazard Mitigation Plans/Grant/Training, Bighorn Desert View Water Agency, CA • Secured Hazard Mitigation Grant for the Agency
• Responsible for successful preparation of a Hazard Mitigation Grants that received an award of $ 2.5 Million to capture flood water run-off to re-charge the underground aquifer • Responsible for award of funding to Mitigate freezing and flooding to water wells and booster stations in the amount of $100,000.

Local Hazard Mitigation Plans/Grant/Training, Hi-Desert Water District, Yucca Valley, CA • Secured Hazard Mitigation Grant for Hi-Dessert Water that allowed the Agency to write and obtain an approved Hazard Mitigation Plan
• Prepared the Hazard Mitigation Plan for District
• Completed Emergency Response Plan that received the Board of Directors approval Local Hazard Mitigation Plans/Grant/Training, Multiple Agencies, Twentynine Palms Water District, Contra Costa Water District, Cucamonga Valley Water District, Yucca Valley, CA • Successful preparation of Hazard Mitigation Plan that received CalOES and FEMA approval • Prepared Emergency Response Plan (ERP) that received Board of Directors approval • Trained District staff on the use of the ERP. Conducted FEMA 100, 700, 300 and 400 certification training and conducted an Emergency Response Table-Top exercise. • Conducted FEMA Training classes and conducted a Table-Top Emergency Response Exercise Local Hazard Mitigation Plans, Cities of Colton, Twenty-Nine Palms, and Villa Park CA Responsible for successful preparation of Hazard Mitigation Plans that received CalOES and FEMA approval within the scheduled time and budget.

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
17 Mir T. Fattahi, PE, F. ASCE Infrastructure Funding Expert Mir brings extensive experience in securing and managing grants of more than $20 Million from the BOR, CA SWRCB & DWR. He is highly knowledgeable on water and sewer related funding pursuits and has successfully secured and managed funding and project implementation on behalf of various agencies. He is experienced in directing projects and staff in fast-paced, results-oriented environments. Mir is an articulate communicator able to elicit outstanding performance from a diverse array of professionals. He has been highly successful in developing synergistic relationships to bring projects to completion on time and under budget, in part because of his strong leadership, organization, and communication skills. Mir has more than 35 years of extensive experience in all facets of water and sewer engineering, planning, design and project management; budgeting, scheduling, contract
administration, change order management, claim analyses and mitigation; biddability/ constructability review, development and implementation of quality assurance and control (QA/QC) procedures. He has led and managed major Capital Improvement Program (CIP) infrastructure projects in water/wastewater including recycled water for various agencies in Southern California.

Relevant Work Experience
As-Needed Grant Writing Services, Water and Sewer Department, City of Santa Ana, CA Participation in identification of grant funding opportunities, preparation of successful grant applications for BOR, SWRCB, Santa Ana Watershed Authority and many more. Also, assisted with compliancemanagement services for the City.

Three Application Packages for Sewer Improvement Projects, City of Laguna Beach, CA Preparation of applications and coordination with State project managers to obtain approval for securing $10 Million funding on behalf of the City. Projects involve upgrade of sludge export force main, treatment facility upgrades, and sewer line rehabilitation throughout the City.

Water, Sewer and Reclaimed Water Transmission Pipeline Design, Project Manager, Laguna Hills, CA Project Manager in charge of the design, contract document preparation and construction management of the Wood Canyon water, sewer, and reclaimed water facilities for the Moulton Niguel Water District. The project consisted of 3 miles of water transmission pipeline, 2 miles of reclaimed water transmission pipeline, and 3 miles of gravity and force main sewers. Several pipe materials, including CML&C steel pipe, DIP and PVC pipe were specified based upon design requirements.

As-Needed Grant Writing Services, Coachella Valley Water District, Coachella Valley, CA Involved in preparation of successful applications to WIFIA for funding over $50 Million for two projects and a successful application for AMI demonstration project from BOR Funding.

Grant Writing Services, Multiple Projects, City of Hemet Water Department, Hemet, CA Preparation of grant application packages for more than $10 Million in grant and $18 Million in SRF loan for Automated Water Metering, master plans. water distribution system upgrades and sewer collection system on behalf of the City.

Education: MS, Civil Engineering, CA
State University Long Beach, CA, 1992
Registration:
• Registered Professional Engineer
in CA 59465; Certified Cross
Connection Control Specialist –
USC
• General Engineering Contractor
License “A” (#969080)
• Principals of Supervision
• Supervisor’s Academy Cross
Connection Control – Certified by
USC Foundation.
• Traffic Control, Trenching and
Excavation
Years of Experience: 35

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
18 Storm Water & Recycling Grants, City of Downey, CA
Identification & application of successful $4 Million for stormwater quality project that ranked one of the highest for funding and a submittal of a grant application for a recycling project.

Recycled Water Program, Project Manager/Engineer, Simi Valley, CA Project Manager/Engineer in charge of preparation of plans and specifications for recycled water connections, preparation of engineer’s report, cross connection testing and report, site supervisor training and issuance of certificate for Ventura County Waterworks District No. 8, City of Simi Valley.

Recycled Water Program, Project Manager/Engineer Fontana, CA Project Manager/Engineer in charge of preparation of plans and specifications for local lateral connections, preparation of engineer’s report, cross connection testing and report, site supervisor training and issuance of certificate for Fontana Water Company.

Water and Reclaimed Water Systems, Project Manager Aliso Viejo, CA Project Manager responsible for design and preparation of construction plans, specifications, and cost estimates for Oak Grove water and reclaimed water systems. The project consists of approximately 10,000 acre-feet (AF) of water and reclaimed water pipelines designed for the Moulton Niguel Water District to be constructed in the community of Aliso Viejo. PVC and Ductile Iron Pipes were specified for this project.

Recycled Water Program, Inland Empire Utilities Agency (IEUA), Project Manager Chino, CA Program manager of the Agency’s Recycled Water Program. Under his direction the recycled water use increases from 15,000 AFY to 37,000 AFY in 2.5 years with a target of 50,000 AFY by the end of 2012. The program involved site investigation, preparation of retrofit plans, preparation of engineering report, crossconnection testing, up to completion and energizing recycled water to the site. Users of Recycled Water include farmers, schools, industrial entities, golf courses, parks, and commercial office landscape areas. He worked directly with agency’s seven (7) member agency staff in planning, design, construction and expansion of the regional recycled water system. He also participated in the review of some of the member agencies recycled water and wastewater master planning efforts.

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
19 Chenxia Li, Ph. D, Parks and Recreation & Environmental Sustainability Funding Expert As a former grant manager, Chenxia has an extensive background in the capital planning process and in developing long-range capital improvement programs. She has secured and managed federal, state and local funding measures including FEMA & EPA originated grants. Chenxia has also been responsible for performing policy and financial analyses, negotiating agreements with funding agencies, as well as preparing and presenting reports to agency boards of directors. Chenxia has been responsible for successful calculation of GHG reductions for multiple grant applications that were awarded over $39 million since 2016. Chenxia is our in-house federal and state grant compliance expert.

Relevant Work Experience
City of Manhattan Beach, Federal Funding Compliance, Manhattan Beach, CA Prepared specifications for a federally funded pedestrian improvement project to meet the requirements of federal funding procurement process and the FTA grant requirements.

San Bernardino GHG reduction Strategy, TIRCP 2018 Grant Application and Compliance San Bernardino County Transpiration Authority, San Bernardino, CA
Responsible for development of a successful grant application package for two significant projects in the region, meeting with CalSTA, preparation of GHG reduction and all write up for successful award of over $39 million. She has been providing compliance services for the $280 million project with 11 sources of federal, state, and local funding.

Grant Compliance, City of Santa Ana, Santa Ana, CA
Chenxia has been responsible for preparation of specifications and construction bid documents to meet federal and state requirements.

Grant Compliance, Long Beach Water Department, Long Beach, CA Chenxia has been responsible for review of grant agreements, and preparation of bid package sections pertaining to federal and state compliance requirements.

Federal Funding Compliance, San Bernardino Municipal Water Department, CA She has prepared grant policy that was successfully approved by the Board of Directors. She has also been guiding the Good Faith Effort process to satisfy the federal funding requirements.

Federal Grant Compliance, Cities of West Hollywood and Santa Monica, CA ESS is responsible for implementation of two FEMA grants for the cities and Chenxia has been responsible for quality control on all programming and reporting.

Redlands Passenger Rail Project, San Bernardino County Transpiration Authority, San Bernardino, CA Funding expert responsible for preparation of TIRCP, PTC and FTA grants for the $280 million project.

Facilitated meetings with grant funding agencies, prepared agendas, and presentation topics. Researched the available documents and prepared successful grant application packages. Advised on negotiations, grant agreements, and reporting needs.

Education: Ph.D. in Planning,
University of Southern California,
1992
Master of City Planning, University of
California at Berkeley, 1985
Bachelor of Engineering, Tongji
University, Shanghai, China 1982
Years of Experience: 30

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
20 Grants Manager, San Diego North County Transit District (NCTD), Oceanside, CA • Responsible for final QA/QC during the BOR WaterSMART Drought Resiliency Projects grant writing process and assisted with various research, mapping, and grant writing tasks to submit the application promptly. Worked on 4 applications simultaneously and submitted all applications successfully and ontime. Each application was for $2 million in federal grant funding. • Administered NCTD grant programs and managed grant staff. Performed strategic, programmatic, and detailed grants management of NCTD’s federal, state, and local grant programs. • Coordinated with the San Diego Association of Governments (SANDAG) to forecast grant revenues for five-year capital improvement program. Developed recommendations to assign the grant funds to the capital and planning projects.
• Worked with the Federal and State funding agencies for grant application/ amendments/closeout.

Managed grant programs for requirements compliance.
• Maintained grant database using the JD Edwards system to ensure accuracy and grant compliance. • Prepared the required project progress reports, financial status reports, and grant closeout reports.

Ensured timely processing grant billings; reviewed the project expenditures against the approved project scope and in compliance with federal, state, and local funding requirements; and validated appropriateness of supporting documents and justifications. • Developed and revised grant management procedures and the board finance policies. • Responsible for the SAFE schedule and the required single audit schedules. • Prepared responses to the FTA Triennial Review and Enhanced Technical Capacity Review.

Grants and Strategic Development Planner, Southern California Regional Rail Authority (SCRRA) • Coordinated with FTA/FRA/FEMA/Caltrans on the grant administration, led FRA/Caltrans quarterly reviews, analyzed federal and state transportation policies and funding programs, and communicated with staffers on grant issues.
• Worked with Engineering Department and Program Management Office on the programmatic issues pertaining to the capital rehabilitation and improvement projects, and prepared grant applications by closely working with the stakeholders. Participated in monthly project managers’ meetings, worked with all necessary parties to ensure implementation of grant- funded projects in compliance with the grant requirements and grant contract provisions.
• Administered federal and state grants; prepared the grant fact sheets to disseminate grant information; tracked contract commitments and expenditures; prepared project progress and financial reports; responded to the grantors’ inquiries concerning grant compliance issues; performed the grant closeouts; and responded to the audit requests.
• Tracked grant balances; reviewed proposed changes to the project scope to ensure consistency with the funding agreements; reviewed and validated the eligibility of project budget reallocations by fund source and by project; and ensured the grant records being updated with a documented audit trail. • Performed timely and comprehensive analysis of capital budget versus actual expenditures at the project level and program level, and performed monthly, quarterly, and year-end reconciliations. • Maintained detailed grant records on all capital projects to ensure accuracy and integrity of the accounting records in the Oracle Financial System and reconciled the grant records.

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
21 Stanley Klemanowicz AIA, PMI, LEED, Facility and Energy Conservation Funding Expert Stan brings more than 23 years of hands-on experience in architectural design and project delivery within time and budget on many public and private projects. As a Leadership in Energy and Environmental Design (LEED) Professional, he has directed sustainability and led project teams in exceeding desired green building accreditation levels. He has been responsible for completion and approvals of ongoing design and value-engineering, preparation of construction documents, permitting, and funding details. Stan’s extensive experience in the design field has allowed him to be a technical expert for all energy-related grant pursuits.

Stan has been dealing with various utility providers and Air Quality Management District (AQMD) and other funding agencies directly and has first-hand knowledge of the available grants and their requirements. The following are a sample of Stanly’s experiences and skills:
• Expertise in evaluation of facility design improvements to meet funding requirements.
• Responsible for design and renovation of facilities to obtain LEED Platinum and Gold • Proven track record in providing Construction Management & funding Relevant Work Experience
Sustainability Program Management, Los Angeles City Unified School District &San Bernardino City Unified School District
Achievement areas include: Sustainability and energy efficiency; renewable energy; water conservation; environmentally preferable building materials, specifications and best practices; waste reduction and conversion of waste to energy; reduction of toxic materials; indoor environmental quality; smart growth and sustainable development; perform preliminary energy assessments for potential energy conservation measures at various types of Districts facilities, study cost - benefit analyses, & Master Planning Project California Task Force on Court Facilities, Los Angeles County Directed on-site surveys and evaluations of thirty courthouses in Los Angeles County for physical condition, life-safety, code compliance, functionality, security, accessibility, and space requirements as prerequisite for development of capital construction budget for master planning and new construction.

Master Planning, Soka University, Aliso Viejo, CA
Senior Project Manager/Architect and Technical Director for master planning, program development, and technical architect for new private liberal arts college.

Modernization Project - Los Angeles Unified School District (LAUSD) Responsible for design development and validation of project scopes and budgets, design and construction documents, DSA submittals, and project delivery methodology. Directed pre-construction efforts for 300 Measure K and BB Bond modernization projects of existing facilities with an aggregate value of projects exceeding $50 million. Developed project delivery system for JOCS (Job Order Contract System), where over 100 projects were initiated in less than a year. managed architect/engineer teams.

Los Angeles Community College, Los Angeles, CA
Education: BS, Architecture, The City
University of New York
Registration: Licensed Architect, CA,
NY, NJ
Years of Experience: 23
Memberships:

American Institute of Architects (AIA);
National Council of Architectural
Boards (NCAB); National Institute of
Building Sciences (NIBS); United States
Green Building Council (USGBC);
Commissioner: City of Redondo Beach,
Uniform Codes Commission (UCC);
Project Management Institute (PMI)

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
22 Responsible for design and management of architect/engineer teams for three significant new LEED Platinum and gold facilities for Los Angeles Community College (LACCD) campuses with a total value off over $130 million.

Port of Los Angeles – Pier 400, Los Angeles, CA
On-Site Project Manager, responsible for oversight of the design-build process for the design and construction of 18 office and gate facilities at the largest proprietary marine cargo terminal in America.

Facilities included corporate offices, operations, and maintenance buildings. Cost of facilities exceeded $60 million. Total cost of project - $900 million.

Construction Administration – LEED Silver Project Hollywood, CA Senior Construction Administrator for the Hollywood W Hotel & Residences, the largest LEED Silver project in Los Angeles County, a luxury hotel and residential development valued over $360,000,000. Managed and directed the architectural design team of over fifteen consultants. Responsible for completion and approvals of ongoing design and value-engineering, preparation of construction documents, permitting, submittal reviews, requests for information, change orders, field observation, and project closeout.

Capital Improvement Program, City of Santa Monica, California Project Manager responsible for design and delivery of multiple capital improvement and major maintenance projects embracing State and City sustainability guidelines including: police/fire headquarters, city hall, renovations, civic auditorium city pool, senior housing, parks facilities and animal shelter.

Business Technology Center, County of Los Angeles Community Development Corporation, Altadena, CA Project Manager for programming, planning, and preparation of bridging documents for 70,000 square foot design/build technology incubator.

Statewide Utility Companies Energy Efficiency Program
Savings by Design on behalf of Southern California Gas Company and Los Angeles Department of Water & Power, and Integrated Demand Side Management with Southern California Edison.

Funding Resources Consultation Applications
Federal and State funding, IRS EP Act 2005 Tax Credit, Utility company rebate and incentives.

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
23 Carlos Pineda, PE, Infrastructure Funding Expert
Carlos is a registered civil engineer in the State of California with over 38 years of experience in civil engineering and project management. He has extensive experience working for both private and public sectors. His private sector design experience covers a wide range of projects including residential master planned communities and “in tract” residential improvements.

His public works design experience covers a wide variety of projects including the improvement of major arterials,
secondary highways and collectors, flood control and drainage projects, ADA retrofit, and safe routes to school projects.

Relevant Work Experience
Trail Restoration Project, City of Huntington Beach, CA Carlos has been responsible for successful development of a conceptual plan for the Shipley Park trail project that met the approval of the Parks Board members. Carlos then prepared the application for the California Department of Parks and
Recreation.

Multiple Projects, City of Indian Wells, CA
Carlos has been instrumental in the completion of variety of successful grant funding applications for the City such as realigning of a flood channel, parks projects and a safety Action Plan.

Metro- Metrolink Station Location Studies, Los Angeles, CA ESS served as a sub consultant and provided site study and study the utility constraints involved. This study included four stations and multiple alternatives for each location. The utility study included coordination with various stakeholders such as cities, and SCE. ESS also prepared a grant strategy for Metrolink.

LOSSAN Corridor, Peer Review, Hydrology & Hydraulics, San Diego, CA As part of RailPros Team, Carlos has been providing peer review on Civil engineering plans for several portions of the LOSSAN Corridor project.

Recycling Water Projects, Central Basin Municipal Water District, CA Responsible for preparation of 3 application packages for cities of Downey, Southgate and Bell Gardens.

Developed cost estimate and the grant application for submittal on behalf of the agency.

Senior Project Manager – Community Development/Transportation (Stantec) As a Senior Project Manager, he was responsible for the marketing of Engineering Services to municipalities and other private clients such as developers, builders, and architects. Responsible for the management of Projects including close coordination with clients and with the Project team, responsible for executing the project, producing, and submitting deliverables and meeting the budget and schedule established in the contract. Carlos Supervised engineers in the preparation of Plans, Specifications and Estimates (PS&E) for the construction of Civil Engineering projects, including residential subdivisions, public works projects and community parks. Provided Quality Assurance and Quality Control for the Projects.

Also, provided clients with engineering support during the Construction Phase of the projects, including responding to RFI’s, plan revisions, review of submittals etc.

Education: MS, Civil Engineering –
Structures, California State University, Long
Beach
MBA, Business Administration, University
of Phoenix
BS Civil Engineering (Cum Laude), Virginia
Polytechnic & State University, Blacksburg,
Virginia
Years of Experience: 38+
Registrations:
• Professional Engineer, California
(38639)
• LEED Accredited Professional, U.S.

Green Building Council
• Qualified Stormwater Pollution
Prevention Plan Practitioner
(California)
• Qualified Stormwater Pollution
Prevention Plan Developer (California)

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
24 Sample Projects:
• Butterfield Stage Road Phase III Improvements, Temecula • Lincoln Park ADA and Landscape Improvement Project, Pomona • Boys and Girls Parking Lot Improvements, San Clemente • Camino De Los Mares Improvements, San Clemente
• Cress Street Sidewalk and Retaining Wall Improvements, Laguna Beach • Queda Way Drainage and Retaining Wall Improvements, Laguna Beach • Village Pond Park Improvements, Lake Forest
• NW Open Space Park, San Juan Capistrano
• Avella Apartments, Irvine, The Irvine Company
• Los Serranos Infrastructure Improvements -Safe Routes to Schools Program Phase 3, Chino Hills • Project Manager for Various CIP Projects for the City of Pomona Director of Engineering (CivilSource)
As a Director of Engineer was responsible for the marketing of Engineering Services to municipalities and other private clients. Responsible for the management of Projects including close coordination with clients and with the Project design team, responsible for executing the project, producing, and submitting deliverables and meeting the budget and schedule established in the contracts. Supervised engineers in the preparation of Plans, Specifications and Estimates (PS&E) for the construction of Civil Engineering Public Works projects. Responsible for providing quality assurance and quality control for all projects. Also, provided clients with engineering support during the Construction Phase of the projects, including responding to RFI’s, plan revisions, review of submittals etc. Assisted in providing civil engineering assistance to Cities as part of Staff Augmentation, this included providing engineering advice and plan checking for ongoing permit applications.

Sample Projects:
• Cerritos Avenue Widening Project, City of Cypress.
• SR2S Hermosa View Improvements, Hermosa Beach
• Retaining Wall Improvements – Moulton Parkway, County of Orange • Mermaid St. Sidewalk and Retaining Wall Improvements, Laguna Beach • Project Manager for Various Projects for the City of Laguna Woods. – Staff Augmentation

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
25 Omar Dayani, PE, TE, Transportation Funding Expert
With more than 32 years of project management experience, Omar has completed more than $200 Million worth of capital improvement projects and received numerous project awards for his efforts while serving as the Traffic Engineer for the City of San Marcos.

He has strong managerial skills and proven experience in traffic engineering practices, as well as capital improvement and land development procedures and guidelines. He developed one of the most advanced traffic management and traffic signal systems in the state. Omar is well-versed in managing projects with federal, state and local funding. He is also experienced with federal, state and local grant programs and the appropriate processes by which to prepare various grant applications.

Omar is a skilled problem-solver who elevates his teams and consistently brings feasible and creative solutions to project leadership. He has extensive experience conditioning and reviewing land development projects and scoping various CIPs.

He has established excellent working relationship with City staff, adjacent public agencies, Caltrans, SANDAG (MPOs), major developers, contractors and resource agencies in the region. He is also knowledgeable in storm water and water-quality programs and design.

Relevant Work Experience
As-needed Traffic Engineering Services – Multiple Cities, CA Provided traffic engineering services including design of federally funded projects, plan check of development projects, review of citizen requests, preparation of grant applications on an as-needed basis for cities of Hemet, Wildomar and Villa Park.

LA Metro Highway Program Support Services, Los Angeles, CA Funding Consultant to provide funding strategies, prepare grant application packages and monitoring of grants.

As-Needed Consulting Services, San Diego Association of Government, San Diego, CA Responsible to provide funding strategies, prepare grant application packages and monitoring of grants.

City of San Marcos, CA
• Successfully managed and prepared numerous federal, state and local grant requests obtained more than $60 Million in federal and state grants for the City of San Marcos. Managed numerous special projects such as Inland Rail Trail, and Creekside Marketplace. • Management of the Traffic Engineering Section and all related activities. • Managed more than 175 capital improvement projects ranging from ITS and shopping centers and street improvements to rail and rail trails.
• Serving as the City Traffic Engineer with extensive involvement in traffic circulation elements, ITS projects, traffic signal systems including design and operation of traffic signals, central monitoring systems, traffic signal adaptive systems, and wireless and fiber optic interconnect.

Education: B.S., Civil Engineering, West
Virginia Institute of Technology, WV
Registration:
• Registered Civil Engineer, California,
59972
• Registered Traffic Engineer, California,
16171
• Professional Transportation Operation
Engineer, California
Years of Experience: 32
Memberships:

American Public Works Association
(APWA)
American Society of Civil Engineers (ASCE)
WTS International (WTS)
Construction Management Association of
America (CMAA)
California Emergency Services Association
(CESA)

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
26 • In charge of traffic safety issues and preparation of reports and monthly presentations to the City Commission.
• Representing the City of San Marcos at SANDAG, Caltrans, NCTD, County of San Diego and other adjacent Jurisdictions, establish good working relationship with key members of San Diego County’s public and private sectors.
• Prepared and reviewed numerous technical reports such as traffic studies and reports to the City Council and various commissions.
• Prepared annual capital improvement projects (CIP) budget for five years.

City of Poway, CA
• Prepared numerous federal, state and local grant applications. • Managed more than 45 capital improvement projects including reclaimed water system, water treatment plant, water reservoirs and other specialty capital project. • Served as construction manager for numerous Capital Improvement Projects. In-house designed several relatively complex projects.
• Managed the AutoCAD and Soft Desk design activities.
• Assisted the traffic engineer with traffic safety and traffic circulation issues, and was assigned to Land Development section for two years

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
27 Debbie Murphy, PE, Water/Sewer Funding Expert
Debbie has been responsible for successful grants from various agencies such as Bureau of Reclamation (BOR), State Water Resources Control Board and Santa Ana Watershed Project Authority for various water related projects and State Water Resources Control Board grant applications. ALL the grants written by Debbie for BOR have been awarded for funding in the past six cycles.

She is also very knowledgeable in grants from Propositions 1, 13, 68 & 84. She has been actively involved in identifying funding opportunities and matching projects for maximum funding. Debbie has been responsible for successful grants with multiple Bureau of Reclamation for various water related projects and State Water Resources Control Board grant applications. She has more than 30 years of professional engineering design and construction experience in the private and public sectors for public works projects related to water and sewer projects, and all aspects of water systems, including pipelines, wells, booster stations and reservoirs. She has immense mechanical and administrative expertise in all phases of plan review, constructability review, QA/QC of technical reports, and environmental process. She is also highly skilled in identifying appropriate measures, policies, and procedures to comply with federal, state, regional, and county laws, regulations, and environmental mandates.

Relevant Work Experience
Grant Assistance & Monitoring – San Bernardino Municipal Water Department, Desert Water Agency, Valley Sanitary District, Turlock Irrigation District, City of Sacramento, City of Santa Ana, Long Beach Water Department, Mission Springs Water District, CA
Responsible for successful grant applications and compliance reviews for several State Revolving fund, Santa Ana Watershed Authority and Bureau of Reclamation funding including Title XVI, Drought Resiliency Grant Program, and Water and Energy Efficiency Grant Program. Debbie has been providing guidelines reviews for various funding compliance and grant requirements on multiple types of federal and state funding opportunities including Proposition 1, 13, 68, and 84.

Project Engineer, Multiple Cities, Department of Public Works Project Engineer in Water Division and Public Works responsible for planning, coordinating, and managing technical, and field staff responsible for all aspects of the planning, design, award and construction of water projects including pipelines, reservoirs, wells and booster pump stations. Developed and administered budgets, prepared, and processed RFPs and awarded/managed professional services and construction contracts. As Development Services Manager and Principal Engineer, responsibilities included environmental and entitlement review; developing and enforcing Conditions of Approval; technical plan review/approvals; developing department programs, policies, and procedures; serving as liaison with the general public and the development community; researching, preparing and/or delivering reports and presentations to Commissions and City Council.

City of Cypress, Department of Public Works
Assistant Civil Engineer responsible for prepared of plans, specifications, cost estimates and contract documents for public works projects including street improvements, parks, and public buildings. Provided technical support and project management expertise, prepared staff reports and presentations to City Council and assisted in budget preparation of annual operating and multi-year CIP budgets. Prepared and administered grant applications for federally funded paving projects.

Education: BS, Civil Engineering,
University of the Pacific
Registration Registered Professional
Engineer in CA 43607
Years of Experience: 32

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
28 Albert C. Martin & Associate, Los Angeles, CA
Civil Engineer responsible for preparation of technical plans and specifications for public and private development projects, including grading and utility plans; hydrology and hydraulic calculations; design and coordination. Project management responsibilities included budget, schedule, and quality control.

City of Hermosa Beach, Department of Public Works
Assistant Engineer responsible for administration of all aspects of the planning, design, construction and management of maintenance, engineering and capital improvement projects in the City, including projects related to streets, storm drains, sanitary sewers, parks and public buildings.

Mobil Oil Corporation, Los Angeles, CA
Project Engineer responsible for the delivery of construction projects, including removal and replacement of underground fuel storage tank facilities and construction of new service stations. Performed field investigation, developed cost estimate, prepared and issued bid package and cost analyses, evaluated and awarded bids, managed and supervised construction, and project budget.

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
29 James Klueber, Senior Grants Analyst
James started his career as an analyst specializing in various water resource investments and is very familiar with
Californian water law, water systems, federal/state/local management plans, and water infrastructure. He is a team player and brings his can-do attitude to work every day.

Currently, his primary role at ESS is to provide grant
compliance monitoring, QA/QC support for all grant
applications and funding opportunities. His work ethics coupled with his passion for helping build stronger communities is demonstrated in his work and aligns with our ideals and qualities at ESS. James is highly skilled in identifying appropriate measures, policies and procedures to comply with federal, state, regional, and county laws, regulations, and environmental mandates.

Relevant Work Experience
Community Project Funds, City of Carlsbad, CA
Responsible for grant writing and final QA/QC during the Community Project Funds grant writing process and assisted with various research, mapping, and other tasks in order to submit the application fully and promptly. The City was awarded $9 million for the Veterans Parks Project and $5 million for a neighborhood traffic calming/revitalization project.

Local Partnership Program (LPP) Grant, Cities of Carlsbad and Long Beach, CA Responsible for final QA/QC during the LPP grant writing process and assisted with various research, mapping, and other tasks in order to submit the application fully and promptly.

Department of Water Resources, Multibenefit Drought Grants Program, City of Petaluma, Fort Bragg and San Bernardino Municipal Water Department.

James assisted the City of Petaluma, Fort Bragg, and San Bernardino with several Department of Water Resources Multibenefit Drought Grant applications. The City of Petaluma received funding for a recycled water line implementation project and an Advanced Metering Infrastructure project totaling $11.5 million in funding. SBMWD received $2 million in funding for an Advanced Metering Infrastructure Project and City of Fort Bragg received $20 million for two conveyance and storage projects.

FEMA/CalOES Grant Applications, Cities of Pasadena, Sacramento, Belvedere, Oceanside, CA Responsible for preparation of supporting documentation and estimates for a variety of projects including seismic retrofit of Dam structures, City Hall and parking structure, bridge, reservoirs, and a sea wall project that met the approval of CalOES.

BOR WaterSMART Drought Resiliency Grant, Long Beach Water Department, Santa Clarita Valley Water Agency, City of Santa Ana, City of Sacramento, CA
Responsible for final QA/QC during the BOR WaterSMART Drought Resiliency Projects grant writing process and assisted with various research, mapping, and grant writing tasks to submit the application promptly.

Worked on 4 applications simultaneously and submitted all applications successfully and on-time. Each application was for $2 million in federal grant funding.

BOR WaterSMART Water Energy and Efficiency, Santa Clarita Valley Water Agency, Olivenhain Municipal Water District, Desert Water Agency, City of Santa Ana, San Bernardino Municipal Water District Responsible for final QA/QC during the BOR WaterSMART Water Energy and Efficiency grant writing process and assisted with various research, mapping, and grant writing tasks to submit the applications Education: MS, Environmental
Sciences & Management, Cal Poly San
Luis Obispo, CA (2023)
BS, Environmental Economics &
Policy, U.C. Berkeley, CA (2018)
Years of Experience: 7

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
30 fully and promptly. He worked on 6 applications simultaneously for this opportunity. Applications ranged from $500,000 - $2 million federal grant funding.

Drinking Water State Revolving Fund Compliance Services, Santa Clarita Valley Water Agency Responsible for SWRCB SRF compliance requirements for a $3.9 million water transmission line project including reimbursement requests, progress payments, AIS, DBE, and prevailing wage requirements.

Statement of Qualifications to Provide
On-Call Grant Writing and Procurement Services
31 Appendix B:

The following document is an example of a grant opportunity summary that we send to all clients with applicable projects once a funding opportunity is announced.

23232 Peralta Dr · Suite 112 · Laguna Hills, CA 92653 · (949) 797-6055 Active Transportation Grant (ATP) Cycle 8 Grant Summary • Applications Timeline: Due by June 22, 2026 11:59 PM PST. • Total Funding Available: Approximately $619 million in statewide funding, composed of Federal, State SB1, and State Highway Account (SHA) funds. The funding covers programming years spanning fiscal years 2027/28 through 2030/31. • Funding Match: No local match is required for the statewide ATP. • Description: The Active Transportation Program (ATP) aims to promote biking, walking, and rolling as preferred modes of travel. Its core goals include increasing the share of trips made by nonmotorized means, improving safety and mobility for those users, and supporting regional greenhouse gas reduction targets under Senate Bills 375 and 391. The program also prioritizes public health outcomes — such as reducing childhood obesity through initiatives like Safe Routes to School — while ensuring disadvantaged communities receive equitable benefits and funding is directed toward a diverse range of active transportation projects. • Project Types:
o Infrastructure Projects — Capital projects that advance program goals, typically covering environmental review, design, right-of-way, and construction phases. Examples include bike lanes, pedestrian paths, crosswalks, and other physical facilities.
o Non-Infrastructure Projects — Education, encouragement, enforcement, and Safe Routes to School programs that promote active transportation without building physical facilities.
o Plans — Development of community-wide bicycle, pedestrian, Safe Routes to School, or active transportation plans, particularly those located in or serving disadvantaged communities.
o Infrastructure Projects with Non-Infrastructure Components — Capital projects that also include an education or encouragement component alongside the physical construction.
• Eligible Applicants:
o Government Agencies — Cities, counties, Metropolitan Planning Organizations (MPOs), and Regional Transportation Planning Agencies (RTPAs) are all eligible.
o Transit Agencies — Any agency responsible for public transportation may apply.
o State Agencies — State-level agencies, including natural resources or public land agencies, are eligible.
o Important Restriction: Caltrans and MPOs cannot apply for the federal Transportation Alternatives Program (TAP) funds appropriated to ATP.

Funding awarded to projects submitted directly by Caltrans or MPOs is limited to non-TAP ATP funds. However, they can partner with an eligible entity to broaden their funding options.
• Submittal Process: ATP Cycle 8 applications must be submitted through CTC's Submittable portal, which replaced the previous PDF-based system starting in Cycle

7. The Cycle 8 guidelines were slated for adoption at CTC's March 2026 meeting, with the Call for Projects opening shortly after and a application deadline of June 22, 2026. Applicants select the form that matches their project type and size — Large

23232 Peralta Dr · Suite 112 · Laguna Hills, CA 92653 · (949) 797-6055 Infrastructure (over $10M), Medium Infrastructure ($3.5M–$10M), Small Infrastructure (up to $3.5M), Non-Infrastructure, and Plans — with combined infrastructure and non-infrastructure options also available. • Link to Program Website: https://dot.ca.gov/programs/local-assistance/fedand-state-programs/active-transportation-program/cycle8

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AGREEMENT FOR GRANT WRITING AND PROCUREMENT SERVICES
Evan Brooks Associates, Inc.

THIS AGREEMENT is made and entered into as of the _____ day of _________________, 20_____ by and between the City of Brentwood, a municipal corporation of the State of California ("City"), and Evan Books Associates, Inc., a California “S” Corporation ("Consultant") (each a “Party” and collectively, the “Parties”).

RECITALS
A. City requires the professional services of a consultant specifically trained and experienced in grant writing and grant procurement services, which are professional services outside of services offered by City.

B. Consultant has the professional skills and experience necessary to perform the services described in this Agreement.

C. Consultant customarily engages in these services as part of its independently established trade, occupation, and/or business, separately from its work for City.

D. City desires to engage Consultant to provide these services by reason of its qualifications and experience in performing such services
E. Consultant has submitted a proposal to City and has affirmed its willingness and ability to perform such work on the terms and manner set forth in this Agreement.

NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, the Parties agree as follows:

1. Scope of Work.

1.1 City retains Consultant, as an independent contractor, to perform, and Consultant agrees to render, those services (the "Services") that are described in the attached Exhibit "A," which is incorporated by this reference, pursuant to this Agreement’s terms and conditions.

1.2 Consultant will control the manner and the means of the work to be performed, and be responsible for the professional quality, technical accuracy and coordination of the Services. Consultant will, without additional compensation, correct or revise any errors or deficiencies in the Services.

1.3. Consultant will keep City informed on a regular basis that the Services are being performed in accordance with the requirement and intentions of this Agreement.

1.4 If applicable, Consultant has designated those persons listed in Exhibit “A” to provide the Services to the City. Consultant will not change or reassign those persons described in Exhibit “A” without prior written notice to City, and will not replace those individuals with individuals to whom City has a reasonable objection.

2. Standard of Performance. Consultant acknowledges that in entering into this Agreement the City is relying on Consultant's special skills and experience to do and perform the Services. While performing the Services, Consultant will exercise the reasonable professional care and skill customarily exercised by reputable members of Consultant's profession practicing in the Northern California area. The acceptance of the Services by City does not release Consultant from these obligations.

Consultant will be responsible for employing or engaging all persons necessary to perform the Services.

Consultant will control the manner and means of the services to be performed by its employees and

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subconsultants. All of Consultant's staff will be qualified by training and experience to perform their assigned tasks. Consultant will give its personal attention to the fulfillment of the provisions of this Agreement by all of its employees and subcontractors, if any, and will keep the Services under its control.

On demand of City, if any employee or subcontractor of Consultant fails or refuses to carry out the provisions of this Agreement or appears to be incompetent or to act in a disorderly or improper manner, he or she will be discharged immediately from the Services.

3. Term. Unless earlier terminated, the term of this Agreement will be effective from July 1, 2026 through June 30, 2027. The City Manager may amend the Agreement to extend it for two (2) additional one year periods or parts thereof in an amount not to exceed two hundred thousand dollars ($200,000) per Agreement year. Extensions will be based upon satisfactory review of Consultant’s performance, City needs, and appropriation of funds by the City Council. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement.

4. Schedule. Consultant will generally adhere to the schedule set forth in Exhibit “A” provided, that City will grant reasonable extensions of time for the performance of the Services occasioned by unusually lengthy governmental reviews of Consultant’s work product or other unavoidable delays occasioned by unforeseen circumstances; provided, further, that such unavoidable delay will not include strikes, lockouts, work stoppages, or other labor disturbances conducted by, or on behalf of, Consultant’s officers or employees.

Consultant acknowledges the importance to City of City’s project schedule and agrees to put forth its best professional efforts to perform the Services in a manner consistent with that schedule. City understands, however, that Consultant’s performance must be governed by sound practices. Consultant will work such overtime or engage such personnel and equipment as necessary to maintain the schedule, without additional compensation.

5. Compensation.

5.1 The total fee payable for the Services to be performed during the term of this Agreement will be a not to exceed amount of two hundred thousand dollars ($2000,000) as may be further specified in the attached Exhibit “A.” No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement.

5.2 Payment will occur only after receipt by City of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City.

5.3 Within thirty (30) days after receipt of any applicable progress payment request, City will verify the accuracy of the request, correct the charges where appropriate, and make payment to Consultant in an amount equal to the amount of such application, as verified or corrected by City. No payment made prior to completion and acceptance of the Services will constitute acceptance of any part of the Services.

City reserves the right to withhold payment from Consultant on account of Services not performed satisfactorily, delays in Consultant's performance of Services, or other defaults hereunder.

6. Status of Consultant. Consultant will perform the Services as an independent contractor, free from the control and direction of City, in pursuit of Consultant’s independent calling, and not as an employee of City. The persons used by Consultant to provide the Services under this Agreement will not be considered employees of City for any purposes whatsoever and City will not pay any tax, workers’ compensation insurance, retirement contributions or unemployment contributions on behalf of Consultant or its employees or subcontractors. Consultant agrees to indemnify and pay City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers’ compensation payment, including, but not limited to, those based on any provision of the Federal Affordable Care Act, which City may be required to make on behalf of Consultant or any agent, employee, or contractor of Consultant for work done under this Agreement. The payment made to Consultant pursuant to the Agreement will be the full and complete compensation to which Consultant is entitled. City will not make any federal or state tax withholdings on behalf of Consultant or its agents, employees or subcontractors.

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At the City’s election, City may deduct the amounts paid pursuant to this Section, from any balance owing to Consultant.

7. Subcontracting. Consultant's services are being requested by City because they are unique and personal. Except as may be specified in Exhibit “A”, Consultant will not subcontract any portion of the Services without prior written approval of City Manager or his/her designee. If Consultant subcontracts any of the Services, Consultant will be fully responsible to City for the acts, errors and omissions of Consultant's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Consultant is for the acts and omissions of persons directly employed by Consultant. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Consultant and City.

Consultant will be responsible for payment of subcontractors. Consultant will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Consultant's work unless specifically noted to the contrary in the subcontract and approved in writing by City.

8. Other Consultants. The City reserves the right to employ other consultants in connection with the Services.

9. Indemnification. Consultant will hold harmless, defend and indemnify City, its officers, agents, volunteers and employees from and against any and all claims, demands, costs or liability including attorney fees arising out of or in any way connected with the performance of this Agreement, caused in whole or in part by any act or omission of the Consultant, any of its subcontractors, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, except to the extent caused by the active negligence, sole negligence, or willful misconduct of City.

10. Insurance. Consultant will obtain and maintain, at its cost and expense, for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the Services by Consultant or Consultant’s agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A:VII."

10.1 Coverages and Limits. Consultant will maintain the types of coverages and minimum limits indicated below, unless Risk Manager or City Manager, in consultation with the City Attorney approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Consultant's indemnification obligations under this Agreement. City, its officers, agents, volunteers and employees make no representation that the limits of the insurance specified to be carried by Consultant pursuant to this Agreement are adequate to protect Consultant. The coverage will contain no special limitations on the scope of its protection to the above-designated insureds except for Workers Compensation and errors and omissions insurance. Consultant will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. If Consultant believes that any required insurance coverage is inadequate, Consultant will obtain such additional insurance coverage, as Consultant deems adequate, at Consultant's sole expense.

10.1.1 Commercial General Liability Insurance. $2,000,000 combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits will apply separately to the work under this Agreement or the general aggregate will be twice the required per occurrence limit.

10.1.2 Automobile Liability. $1,000,000 combined single-limit per accident for bodily injury and property damage.

10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code and Employer's Liability limits of $1,000,000 per accident for bodily injury. Workers' Compensation and Employer's Liability insurance will not be required if Consultant has no employees and provides, to City's satisfaction, a declaration stating this.

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10.1.4 Professional Liability. Errors and omissions liability appropriate to Consultant’s profession with limits of not less than $1,000,000 per claim.

10.2 Endorsements. For Commercial General Liability Insurance, Consultant will ensure that the policies are endorsed to name the City, its officers, agents, volunteers and employees as additional insureds. Prior to City's execution of this Agreement, Consultant will furnish, to the satisfaction of the City, certificates of insurance and endorsements.

10.3 Cancellation. Insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent pursuant to the notice provisions of this Agreement.

10.4 Failure to Maintain Coverage. If Consultant fails to maintain any of these insurance coverages, then City will have the option to declare Consultant in breach of this Agreement, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Consultant is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Consultant or deduct the amount paid from any sums due Consultant under this Agreement.

10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements.

10.6 Primary Coverage. For any claims related to the Services and this Agreement, the Consultant’s insurance coverage will be primary insurance with respect to City, its officers, agents, volunteers and employees. Any insurance or self-insurance maintained by City for itself, its officers, agents, volunteers and employees, will be in excess of Consultant’s insurance and not contributory with it.

10.7 Reduction in Coverage/Material Changes. Consultant will notify City in writing pursuant to the notice provisions of this Agreement thirty (30) days prior to any reduction in any of the insurance coverage required pursuant to this Agreement or any material changes to the respective insurance policies.

10.8 Waiver of Subrogation. The policies shall contain a waiver of subrogation for the benefit of City.

11. Business License. If required, Consultant will obtain and maintain a City of Brentwood Business License for the term of the Agreement, as it may be amended from time-to-time.

12. Maintenance of Records. Consultant will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Consultant will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Consultant will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

13. Ownership of Documents.

13.1 All product produced by Consultant or its agents, employees, and subcontractors pursuant to this Agreement (the “Work Product”) is the property of City. In the event this Agreement is terminated, all Work Product produced by Consultant or its agents, employees and subcontractors pursuant to this Agreement will be delivered to City pursuant to the termination clause of this Agreement. Consultant will have the right to make one (1) copy of the Work Product for Consultant’s records.

13.2 The Work Product may be used by City and its agents, employees, representatives, and assigns, in whole or in part, or in modified form, for all purposes City may deem advisable, without further employment of or payment of any compensation to Consultant; provided, however, that if this Agreement is terminated for any reason prior to completion of the Project and if under such circumstances City uses,

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or engages the services of and directs another consultant to use, the Work Product, City agrees to hold Consultant harmless from any and all liability, costs, and expenses relative to claims arising out of matters and/or events which occur subsequent to the termination of this Agreement as a result of causes other than the fault or negligence of Consultant, or anyone for whose acts it is responsible, in preparation of the Work Product. Consultant will not be responsible for deficiencies solely attributable to modifications of the Work Product performed by others, or that arise from use of the Documents in connection with a project or site other than that shown in the Work Product.

14. Copyrights. Consultant agrees that all copyrights that arise from the Services will be vested in City and Consultant relinquishes all claims to the copyrights in favor of City.

15. Confidentiality. All documents, reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of the Services pursuant to the Agreement are confidential until released by the City to the public, and the Consultant will not make any of these documents or information available to any individual or organization not employed by the Consultant or the City without the written consent of the City before any such release.

16. Notices. Any notices relating to this Agreement shall be given in writing and shall be deemed sufficiently given and served for all purposes when delivered personally, by facsimile or by generally recognized overnight courier service, or five (5) days after deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, addressed as follows:

For City:

City of Brentwood
150 City Park Way
Brentwood, CA 94513
Phone No. (925) 516-5176
Attn: Gail Knight
Email: [email protected]
For Consultant:

Evan Brooks Associates, Inc.

Attn: Daniel Bartelson, President
301 E. Colorado Blvd., Suite 524
Pasadena, CA 91101
(626) 799-801
[email protected]
Either Party may change its address for purposes of this section by giving the other Party written notice of the new address in the manner set forth above.

17. Conflicts of Interest.

17.1 City will evaluate Consultant’s duties pursuant to this Agreement to determine whether disclosure under the Political Reform Act and City’s Conflict of Interest Code is required of Consultant or any of Consultant’s employees, agents, or subcontractors. Should it be determined that disclosure is required, Consultant or Consultant’s affected employees, agents, or subcontractors will complete and file with the City Clerk those schedules specified by City and contained in the Statement of Economic Interests Form 700.

17.2 Consultant understands that its professional responsibility is solely to City. Consultant warrants that it presently has no interest, present or contemplated, and will not acquire any direct or indirect interest, that would conflict with its performance of this Agreement. Consultant further warrants that neither Consultant, nor Consultant’s agents, employees, subcontractors and consultants have any ancillary real property, business interests or income that will be affected by this Agreement or, alternatively, that Consultant will file with the City an affidavit disclosing this interest. Consultant will not knowingly, and will take reasonable steps to ensure that it does not, employ a person having such an interest in the performance of this Agreement. If after employment of a person, Consultant discovers that it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant will promptly disclose the relationship to the City and take such action as the City may direct to remedy the conflict.