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18. General Compliance with Laws. Consultant will keep fully informed of federal, state and local laws and ordinances and regulations (“Laws”) which in any manner affect those employed by Consultant, or in any way affect the performance of the Services by Consultant. Consultant will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of the Services with all applicable laws, ordinances and regulations.
19. Pandemic Health Laws. Consultant’s duty to comply with Laws includes compliance by Consultant with all local, state, or federal Laws that have been or may be enacted in response to the COVID-19 pandemic (collectively, “Health Laws”), which include all of the County of Contra Costa Health Orders. Failure to fully comply with the Health Laws constitutes a material default, subject to all available remedies including suspension or termination.
20. Discrimination and Harassment Prohibited. Consultant will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment.
21. Termination. In the event of the Consultant's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Consultant in writing pursuant to the notice provisions of this Agreement. Consultant has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Consultant has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement. In the event City elects to terminate, City will have the right to immediate possession of all Work Product and work in progress prepared by Consultant, whether located at the project site, at Consultant's place of business, or at the offices of a subconsultant.
Either Party, upon tendering thirty (30) calendar days written notice to the other Party, may terminate this Agreement for convenience. In this event and upon request of City, Consultant will assemble the work product without charge and put it in order for proper filing and closing and deliver it to City. Consultant will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made.
22. Covenants Against Contingent Fees. Consultant warrants that Consultant has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, and that Consultant has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to terminate this Agreement for nonperformance, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee.
23. Claims And Lawsuits. By signing this Agreement, Consultant agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Consultant acknowledges that if a false claim is submitted to City by Consultant, it may be considered fraud and Consultant may be subject to criminal prosecution. Consultant acknowledges that California Government Code sections 12650 et seq., the False Claims Act, applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Consultant acknowledges that the filing of a false claim may subject Consultant to an administrative debarment proceeding as the result of which Consultant may be prevented to act as a Consultant on any public work or improvement for a period of up to five (5) years. Consultant acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement.
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24. Jurisdiction, Venue and Governing Law. Any action at law or in equity brought by either of the Parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of Contra Costa, State of California, and the Parties waive all provisions of law providing for a change of venue in these proceedings to any other county. This agreement will be governed by the laws of the State of California.
25. Testimony. Consultant will testify at City's request if litigation is brought against City in connection with Consultant's services under this agreement. Unless the action is brought by Consultant, or is based upon Consultant's actual or alleged negligence or other wrongdoing, City, upon prior written agreement with Consultant will compensate Consultant for time spent in preparation for testimony, testimony, and travel at Consultant's standard hourly rates at the time of actual testimony.
26. Successors and Assigns. It is mutually understood and agreed that this Agreement will be binding upon the Parties and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Consultant without the prior written consent of City, which will not be unreasonably withheld.
27. Section Headings. Section headings as used in this Agreement are for convenience only and will not be deemed to be a part of such sections and will not be construed to change the meaning of the section.
28. Waivers. The waiver by either Party of any breach or violation of any term, covenant, or condition of this Agreement or of any applicable law will not be deemed to be a waiver of such term, covenant, condition or law or of any subsequent breach or violation of same or of any other term, covenant, condition or law. The acceptance by either Party of any fee or other payment which may become due under this Agreement will not be deemed to be a waiver of any preceding breach or violation by the other Party of any term, covenant, or condition of this Agreement or any applicable law.
29. Entire Agreement. This Agreement, together with any other written document referred to or contemplated by it embody the entire Agreement and understanding between the parties relating to the subject matter of it. The City Manager is authorized, in consultation with the City Attorney, to agree to nonmaterial amendments to this Agreement. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties.
30. Authority. The individuals executing this Agreement and the instruments referenced in it on behalf of Consultant each represent and warrant that they have the legal power, right and actual authority to bind Consultant to the terms and conditions of this Agreement.
31. Severability. If any term, provision, condition or covenant of this Agreement or its application to any party or circumstances shall be held, to any extent, invalid or unenforceable, the remainder of this Agreement, or the application of the term, provision, condition or covenant to persons or circumstances other than those as to whom or which it is held invalid or unenforceable, shall not be affected, and shall be valid and enforceable to the fullest extent permitted by law.
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32. Signatures.
32.1 Counterparts. This Agreement may be executed in two or more counterparts, each of which together will be deemed an original, but all of which together will constitute the same instrument.
32.2 Digital/Electronic Signatures. Using a City-approved method, this Agreement may be executed through the use of digital or electronic signatures in accordance with Government Code Section
16.5. The presence of an electronic signature on this Agreement will be construed as the Parties’ consent to do business electronically.
CONSULTANT:
* By:
Printed Name: Daniel Bartelson
Title: President
** By:
Printed Name: Melissa Shu
Title: Secretary
CITY:
By:
G. Harold Duffey, City Manager
ATTEST:
By:
Amanda McVey, City Clerk
APPROVED AS TO FORM:
By:
Thomas Lloyd Smith, City Attorney
If required by City, proper notarial acknowledgment of execution by Consultant must be attached. If a Corporation, Agreement must be signed by one corporate officer from each of the following two groups. *Group A. **Group B.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.
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EXHIBIT “A”
SCOPE OF SERVICES
Consultant will perform the following Services, at the rates indicated below. [INTENTIONALLY LEFT BLANK]
SUBMITTED BY
Evan Brooks Associates, Inc.
301 East Colorado Boulevard, Suite 524
Pasadena, CA 91101
626.799.8011
www.ebaplanning.com APRIL 21, 2026
SUBMITTED TO
City of Brentwood
ATTN: Gail Knight, Management Analyst II
150 City Park Way
Brentwood, CA 94513
STATEMENT OF QUALIFICATIONS
City of Brentwood
On-Call Grant Writing and Procurement Services
SOQ for On-Call Grant Writing and Procurement Services
City of Brentwood | On-Call Grant Writing and Procurement Services Page 1 Evan Brooks Associates, Inc.
301 East Colorado Boulevard, Suite 524
Pasadena, CA 91101
(626) 799-8011
www.ebaplanning.com
April 21, 2026
City of Brentwood, Engineering Department
ATTN: Gail Knight, Management Analyst II
150 City Park Way
Brentwood, CA 94513
Subject: Statement of Qualifications for On-Call Grant Writing and Procurement Services Dear Ms. Knight and Members of the Evaluation Committee:
For two decades, Brentwood's story was growth. A population that tripled from 23,000 to nearly 67,000.
New rooftops stretching toward the hills. Development impact fees and construction revenue funding the infrastructure that kept pace with all those new families moving in. That story is changing. Brentwood is approaching buildout - a General Plan horizon of roughly 92,000 residents, a wastewater treatment plant at 82% capacity, and a CIP that reflects a city shifting from building new systems to maintaining and upgrading the ones it already has. The revenue model is shifting too. As the City's AA+ credit rating reflects, Brentwood has managed that transition with discipline - balanced budgets, pension prefunding, and a ten-year fiscal model that has guided decision-making through two recessions and a pandemic. But fiscal discipline alone doesn't close the gap between what aging infrastructure needs and what operating revenue can fund. External grant funding is the lever that bridges that gap without compromising the financial position the City has worked so hard to build.
Evan Brooks Associates, Inc. (EBA) is a California-certified Disadvantaged Small Business Enterprise headquartered in Pasadena. Since 2010, we have secured $2,337,139,495 in grant funding for more than 75 public agencies, with an 84.3% win rate and 90.3% client retention rate. We are currently under contract with Contra Costa County, the City of Richmond, the City of Pinole, the City of Oakland, and the City of Dublin, among other Bay Area agencies. We know your region, your funding landscape, and the evaluators who score your applications.
This SOQ is submitted by Daniel Bartelson, President, who is authorized to bind the firm by contract. EBA agrees to enter into the City’s Professional Services Agreement as attached in Exhibit A, with no exceptions.
Respectfully submitted,
Daniel Bartelson, MPA, MBA
President, Evan Brooks Associates, Inc.
(626) 799-8011 | [email protected]
Organization: Evan Brooks Associates, Inc.
Type: California S-Corporation; Certified D/SBE (CA), SBE/DBE (LA Metro) Address: 301 E. Colorado Blvd, Suite 524, Pasadena, CA 91101 Website: www.ebaplanning.com
Primary Contact: Daniel Bartelson, President | (626) 799-8011 | [email protected]
SOQ for On-Call Grant Writing and Procurement Services
City of Brentwood | On-Call Grant Writing and Procurement Services Page 2 B. General Qualifications
$2.3 Billion Secured. 84.3% Win Rate. Built for Cities That Cannot Afford to Lose.
EBA is a strategic planning firm that does one thing exceptionally well: we secure competitive grant funding for public agencies and then help them manage it. Founded in 2010, we have operated continuously for 15 years under the same name and ownership. Our team ranges from 9 to 20 professionals depending on project load, and we maintain a flat, responsive structure with no layers of coordination between the City and the people doing the work.
What sets EBA apart from other grant consulting firms is our integrated, in-house capability. Most firms write narratives. We write narratives, produce ArcGIS mapping, calculate GHG emissions, build benefit-cost analyses, prepare cost estimates, design graphics and photosimulations, and capture site photography (all under one roof!). For a city with lean staff, this means fewer coordination gaps, faster turnaround, and stronger applications.
Multi-Sector, Citywide Coverage. Brentwood’s RFQ specifies that Services are “citywide in scope and not restricted to any specific area of focus.” EBA delivers across every sector a city may need:
transportation and active transportation (ATP, HSIP, SS4A); parks and recreation (SPP, LWCF, CalFire); water and wastewater infrastructure (SWRCB SRF, DWR, USBR WaterSMART); public safety and resilience (FEMA BRIC, CalOES HMGP); energy and sustainability (CEC/DOE CERRI, EECBG, CalFire Climate Investments); and economic development (HUD CDBG, Strategic Growth Council TCC). We have funded projects in each.
Bay Area Presence. While EBA is headquartered
in Pasadena, we are deeply embedded in the Bay
Area. We hold active contracts with Contra Costa
County, the City of Richmond, the City of Pinole, the
City of Oakland, the City of Dublin, the City of
Belmont, the City of Vallejo, the City of Petaluma,
the Midpeninsula Regional Open Space District, and
the City/County Association of Governments
(C/CAG) of San Mateo County. We have also
submitted a Statement of Qualifications for the
ABAG Energy Programs Grant Application and
Funding Support Services Bench. Our work in the
Bay Area is ongoing. Services will be delivered
through a combination of remote collaboration and
in-person site visits, meetings, and photography as
needed. We have served clients as far as Redding,
Stockton, Ashland (Oregon), Bozeman (Montana),
and Montgomery County (Maryland) without a single
missed deadline or service complaint. Distance has
never been a barrier to delivery.
Our return on investment speaks for itself:
Client Grants Secured Est. EBA Fees ROI
City of Desert Hot Springs $29.8M $80,000 37,250%
City of Duarte $7.5M $25,000 30,000%
City of Richmond $5.3M $24,000 22,083%
City of Covina $19.9M $100,000 19,900%
City of Stockton $19.7M $60,000 32,833%
CONTRA COSTA
ALAMED A
SANTA CLARA
SAN MATEO
SOLANO
NAPA
SONOMA
MARI N
SF
EBA CLIENTS
Figure 1. Bay Area Clients
SOQ for On-Call Grant Writing and Procurement Services
City of Brentwood | On-Call Grant Writing and Procurement Services Page 3 C. Understanding and Proposed Approach
A City at an Inflection Point
Brentwood is transitioning from one of California’s fastest-growing cities to a maturing community approaching buildout. That transition changes the funding conversation. During rapid growth, development impact fees and new construction revenue funded infrastructure expansion. At nearbuildout, with a population approaching 65,300 and a General Plan horizon of approximately 92,000 residents, the calculus shifts: the City must now maintain, upgrade, and expand aging systems with a revenue base that is leveling off. External grant funding becomes a core tool for closing that gap without drawing further on the general fund or increasing the burden on ratepayers.
We understand that Brentwood’s priorities span multiple departments and multiple funding sectors. The City Council’s 2026 goals emphasize public safety (including movement on the police 5th beat and traffic safety near schools), infrastructure investment (the $80M+ wastewater treatment plant Phase II expansion, SB 1383 compliance, and the biosolids pyrolysis system), economic development (the Innovation Center at Brentwood, downtown revitalization via The Grove, and the Winter Market initiative), parks modernization (aging equipment and playgrounds across the city’s 300+ acres of parkland), and fiscal sustainability (the balanced FY 2026–2028 budget, pension obligation paydown, and the City’s AA+ credit rating). Every one of these priorities has fundable elements that a disciplined grant strategy can capture.
We have already begun mapping Brentwood’s priorities to specific funding programs. For parks modernization, the Statewide Park Development and Community Revitalization Program (SPP Round 5, $188.5M available, up to $8.5M per project, no match required) and the California Natural Resources Agency’s Urban Greening Grant Program (Proposition 4, $46.1M available, up to $5M per project) are strong fits for playground replacements, shade structures, and green infrastructure. For transportation safety, the Active Transportation Program (ATP 2026 Cycle) and USDOT Safe Streets and Roads for All (SS4A FY 2026) align with the City’s traffic calming and school-zone safety goals. For the Innovation Center, EDA and state economic development programs can support the City's vision for a tech industry and employment hub. For Brentwood's farmers markets and local food economy, the USDA Farmers Market Promotion Program ($50K–$500K) and Local Food Promotion Program ($25K–$750K) align directly with the community's agricultural heritage. For climate resilience, the Climate Smart Communities Initiative (CSCI) funds adaptation projects up to $115K with no match required. For cybersecurity, Cal OES’s State and Local Cybersecurity Grant Program offers up to $250K. And for the WWTP expansion, SWRCB Clean Water State Revolving Fund and EPA WIFIA present pathways to offset the City’s capital burden. These are active or imminent programs with near-term deadlines.
Our approach is structured around the five service areas defined in Exhibit B of the RFQ, with enhancements drawn from 15 years of on-call grant consulting for agencies of Brentwood’s size and complexity.
Task 1. Funding Needs and Feasibility Assessment
Within two weeks of contract execution, EBA will convene a kick-off meeting with designated City staff to review capital improvement priorities, project readiness, CEQA clearance status, and staffing capacity.
We will review the City’s CIP, General Plan, and departmental plans to build a detailed understanding of where unfunded or underfunded needs exist. From this, we will develop a living Funding Forecast (a document that maps the City’s specific projects to the most competitive grant programs, including estimated funding amounts, match requirements, application timelines, and our candid assessment of probability of success).
Go/No-Go Discipline. Before committing City resources to any application, EBA applies a fit-andfeasibility screen: competitiveness (based on historical award data and our internal tracking of funded projects), funding availability, match and maintenance requirements, timeline, CEQA/NEPA readiness,
SOQ for On-Call Grant Writing and Procurement Services
City of Brentwood | On-Call Grant Writing and Procurement Services Page 4 DAC or equity considerations, and delivery risk. We provide a written recommendation with the reasoning behind each go/no-go decision. This process ensures the City’s investment is channeled toward applications with a clear probability of success - and aligns directly with Administrative Policy No. 14, which requires City Manager approval before any grant pursuit and City Council authorization for applications involving $10,000 or more in matching, maintenance, or replacement funds.
Task 2. Identifying Grant Resources and Matches
EBA continuously monitors federal (Grants.gov,
SAM.gov), state (California Grants Portal, SWRCB
FAAST), and regional funding sources. For
Brentwood, we will deliver:
• Grant Alerts: Immediate notifications when
new funding opportunities match the City’s priorities.
• Advance Notices: Client-exclusive early intelligence on upcoming programs before NOFOs are publicly released.
• Bi-Monthly Look-Aheads: Downloadable, categorized listings of all upcoming grants by sector (public works, parks, public safety, economic development, water/wastewater, energy) so nothing slips by.
• Grant Rewinds: Courtesy reminders of past alerts, because we know City staff is busy.
Grant Alerts and Bi-Monthly Look-Aheads are provided at no cost as part of our baseline service. For each opportunity the City identifies for potential pursuit, EBA will provide a formal opportunity summary via email - including agency name, due dates, eligibility, program summary, funding available, and our assessment of likelihood of qualification - and will proceed only upon receipt of written approval from the City Manager or designee, consistent with Administrative Policy No. 14.
Task 3. Grant Writing and Submittal
EBA’s writing methodology combines compelling, evaluator-focused narratives with rigorous data analysis and professional-quality visual materials. For each authorized application, our process includes:
• Guidelines Analysis: In-depth review of application requirements, evaluation criteria, and scoring rubrics, with a detailed compliance checklist.
• Technical Integration: In-house benefit-cost analysis, GHG emissions calculations, ArcGIS mapping, site photography, and graphic design (all produced by EBA staff). • Narrative Development: Custom-built, data-driven narratives written with the evaluation rubric open. We do not use templates or boilerplate.
• Stakeholder Coordination: We draft support letters, distribute them for signatures, and track completion.
• Iterative Review: 80% draft for City technical review and feedback; 100% final draft for sign-off before submission. At least 48 hours for each review cycle. • Submission: We handle all portal uploads, hard-copy requirements, and filing. EBA has never missed a submission deadline in 15 years of operations.
The City will receive a complete electronic copy of each finalized and submitted application.
Your Funding Edge, Delivered.
We send grant alerts, advance
notices, and opportunity
rundowns, straight to
your inbox.
SOQ for On-Call Grant Writing and Procurement Services
City of Brentwood | On-Call Grant Writing and Procurement Services Page 5 Task 4. Legislative and Regulatory Monitoring
EBA tracks legislative and regulatory actions that affect grant funding eligibility, competitiveness, and compliance. Through our work with 75+ agencies, we maintain real-time awareness of federal budget developments, state bond deployment (Proposition 4 climate bond programs are now actively deploying $10 billion in funding), and regulatory shifts that create or eliminate funding pathways. As requested, we can provide the City with written summaries outlining risks, opportunities, and recommended actions as they relate to existing grants, pending applications, planned CIP projects, and long-term funding strategy.
Task 5. Reporting and Management
For awarded grants, EBA provides full post-award compliance support: contract/agreement review, reporting schedule development, compliance checklists, progress and financial report drafting, invoice preparation, eligible cost guidance, budget and scope amendments, audit support, and closeout documentation. Our grant administration team, led by Hal Suetsugu and Gloria Sandoval, has administered more than 20 grants totaling $125 million through closeout without audit deficiencies.
SOQ for On-Call Grant Writing and Procurement Services
City of Brentwood | On-Call Grant Writing and Procurement Services Page 6 Communication Protocol
Daniel Bartelson will serve as Brentwood’s
dedicated point of contact. Communication will
include monthly activity reports summarizing work
performed, time expended, and key updates;
quarterly strategy meetings to review the grant
pipeline, recalibrate priorities, and confirm the
application calendar; and real-time coordination via
email and phone for time-sensitive opportunities.
All communication will be conducted in-person or
virtually at the City’s preference.
A Note on Timing. Federal funding uncertainty
under the current administration has created a
compressed window for state and regional
programs. Proposition 4’s $10 billion climate bond
is actively deploying funds. SWRCB’s SRF
programs are supplemented by federal
infrastructure investments already allocated to
California. FEMA BRIC is restarting after a federal
court order. The window is open. A consultant who
can move quickly on these programs will capture
funding that slower-moving agencies will miss.
EBA is built for that speed.
D. Experience
15 Years. 306 Applications. $2.3 Billion
Secured.
The following projects demonstrate EBA’s
competence across grant programs directly
relevant to Brentwood’s priorities. All were
performed within the last five years.
Contra Costa County: On-Call Grant
Writing
Duration: 2023 – Present | Contact: Lara
DeLaney | [email protected] | (925)
335-1080
EBA provides on-call grant research and writing
services to Contra Costa County, the county in
which Brentwood is located. This engagement
demonstrates our direct familiarity with the regional
funding landscape, county-level coordination
requirements, and the regulatory environment
governing east Contra Costa communities. Our
work includes identifying competitive state and
federal funding opportunities, assessing project
competitiveness, and developing strategic
recommendations for application readiness.
FUNDING AGENCY TOTAL SECURED
Air Quality Management District $3,996,980
California Department of Forestry and
Fire Protection
$1,078,633
California Department of Housing and
Community Development
$5,921,622
California Department of Parks and
Recreation
$5,732,751
California Department of Resources
Recycling and Recovery
$1,101,017
California Department of
Transportation
$195,704,250
California Department of Water
Resources
$288,887
Governor’s Office of Business and
Economic Development
$1,803,930
California Natural Resources Agency $3,569,746
California Office of Emergency Services $16,550,000
California State Library $5,377,020
California State Transportation Agency $1,195,550,000
California Transportation Commission $703,600,000
Federal Transit Administration $4,865,205
Los Angeles County Regional Park and
Open Space District
$2,920,000
Metropolitan Transportation Authority $103,010,289
Metropolitan Transportation
Commission
$151,000
MLB-MLBPA Youth Development
Foundation
$33,310
Oregon Parks and Recreation
Commission
$1,720,000
National Endowment of the Arts $25,000
San Gabriel Valley Council of
Governments
$4,500,000
San Joaquin Council of Governments $11,255,000
Santa Clara County Parks $322,750
Southern California Association of
Governments
$22,207,500
Strategic Growth Council $1,351,541
Rivers and Mountains Conservancy $1,000,000
Riverside County Transportation
Commission
$340,000
Wildlife Conservation Board $5,000,000
US Housing and Urban Development $10,822,000
US Department of Transportation $27,341,064
TOTAL SECURED $2,337,139,495
Figure 2. Grant Funding Secured
SOQ for On-Call Grant Writing and Procurement Services
City of Brentwood | On-Call Grant Writing and Procurement Services Page 7 City of Richmond: Wastewater Infrastructure ($5.3M, FEMA/Cal OES HMGP) Duration: 2018 – Present | Contact: Josef Munoz | [email protected] | (510) 620-6512 EBA secured a $5.3 million FEMA Hazard Mitigation Grant Program award through Cal OES for the seismic retrofit of Richmond’s Wastewater Treatment Plant. This project required coordination with federal, state, and local agencies to demonstrate long-term risk reduction and public health protection for a facility serving over 21,000 accounts. The application demanded rigorous benefit-cost analysis, environmental compliance documentation, and alignment with FEMA’s hazard mitigation planning requirements. This experience is directly relevant to Brentwood’s $80M+ WWTP expansion and the potential need for state or federal funding to offset capital costs.
City of Covina: Citywide On-Call Grant Writing ($19.9M Secured) Duration: 2018 – Present | Contact: Brian Lee, Community Development Director | [email protected] | (626) 384-5460
EBA serves as Covina’s on-call grant consultant across all departments, providing the same citywide, multi-sector service that Brentwood seeks. Grants secured span NEA ($25K), HUD Community Development ($4M), California State Library Building Forward ($5M), Rivers and Mountains Conservancy ($1M), Caltrans Sustainable Communities ($319K), SCAG Sustainable Communities ($100K), and EECBG ($900K for zero-emission electric vehicle shuttles). This engagement demonstrates EBA’s ability to serve as a single-source grant partner for a city with diverse, cross-departmental funding needs, exactly the model Brentwood’s RFQ describes. ROI: 19,900%.
City of Stockton: Grant Writing and Technical Study Assistance ($19.7M Secured) Duration: 2018 – Present | Contact: Jeffrey Aube, Traffic Engineer | [email protected] | (209) 937-7740
EBA has served Stockton since 2018 through ongoing grant writing and technical study assistance, securing $19.7 million across ATP, HSIP, CMAQ, and TCC programs. The firm’s ATP Cycle 4 application for the Safe Routes to School Safety and Connectivity Improvement Project scored 93/100, making it one of only two projects in San Joaquin County to receive State ATP funding. This engagement demonstrates EBA’s ability to deliver high-scoring applications in the Central Valley, a funding environment with competitive dynamics similar to east Contra Costa County.
City of Pinole: On-Call Grant Research and Writing (Contra Costa County) Duration: 2023 – Present | Contact: Heba El-Guindy, Public Works Director | [email protected] | (510) 724-9000
EBA provides on-call grant research, funding strategy, and application support for City initiatives. This Contra Costa County engagement further demonstrates our regional familiarity and our ability to serve smaller Bay Area cities with lean staff (an operational profile that closely mirrors Brentwood’s). “The high level of care that you placed in projects research, regular communications and preparing quality applications have been notable. So I would like to express our appreciation of your work.”
- Heba El-Guindy, Public Works Director
City of Pinole
SOQ for On-Call Grant Writing and Procurement Services
City of Brentwood | On-Call Grant Writing and Procurement Services Page 8 E. Staffing
EBA’s organizational structure allows us to meet the diverse needs of our clients. Management meets with the City to assess needs, assign staff to grants, and oversee services, while grant writers (assigned based on expertise and success with that grant program) lead grant preparation and submission, with support staff assisting as needed with grant materials, research, and post-award reporting.
The
following key personnel will lead this engagement. Full resumes are included in the Appendix (and do not count toward the page limit, per RFQ).
Name & Title Role Key Qualifications
Daniel Bartelson,
MPA, MBA
President
Project Manager /
Primary Contact
20+ years experience; $2B+ secured; 30+ on-call
contracts managed across CA, OR, AZ, MT, MD.
Former Deputy City Manager. Manages all Bay Area
client engagements.
Hal Suetsugu, MA
Founder
QA-QC /
Grant Writer /
Admin Lead
35+ years experience; 85% individual win rate; 90+
applications authored. Former LA Metro employee.
Leads post-award grant administration practice.
100%. These are your
direct line: responsible for
understanding your goals,
assigning the right staff,
and making sure every
deliverable hits the mark.
25-75%. These team
members are handpicked
for their expertise and track
record with similar projects.
They lead every service,
project, plan, and grant we
deliver.
Est. Time Spent on Contract
& Role/Duties
0%-50%. Support staff jump
in as needed to keep things
moving.
Founder/Owner/Quality Assurance & Control
! Hal Suetsugu, MA
Planners/Engineers/Outreach
! Jane Lee, MPH, MURP
Kevin Nord, MA Cait Ghoshal, MPP
John Gahbauer, MPP, MBA Douglas Kim, AICP
Katie Lemmon, MURP Sabry Abdelmalik, PE
Technical Funding
Specialists/BCA
Analysts
Mengci Yang
Gloria Sandoval
Terry Matsumoto
GIS
Jorge Zarza
Jeff Joseph
Designers
Larry Onaga
Scott Cardona
Andre Gregorian
MANAGEMENT LEADS SUPPORT
Admin
Melissa Sandoval
Marketing
William Imperial
President/Your Project Manager
! Daniel Bartelson, MBA, MPA
Figure 3. Organizational Structure
SOQ for On-Call Grant Writing and Procurement Services
City of Brentwood | On-Call Grant Writing and Procurement Services Page 9 Jane Lee,
MURP, MPH
Grant Writer
Lead Grant Writer
8+ years experience; $52M secured in past 3 years.
FEMA BRIC ($15.7M), SS4A ($13.8M), CEC/DOE
CERRI ($5.25M), WaterSMART experience. UCLA
dual master’s.
Gloria Sandoval
Technical Analyst
Grant
Administrator
8+ years experience. Currently manages 4 active
grants. Handles quarterly reporting, E-76 processing,
Caltrans Local Assistance, audit preparation.
Jorge Zarza
Sr. GIS Cartographer GIS / Mapping
20+ years ArcGIS experience. Produces maps for
ATP, HSIP, RAISE, TIRCP, and infrastructure grant
applications. Bilingual (Spanish).
Additional team members available as needed include Kevin Nord (MA, Grant Writer, 8+ years, $17M+ secured), Cait Ghoshal (MPP, Senior Grant Writer, 10+ years, federal RAISE/INFRA expertise), Katie Lemmon (MURP, Senior Grant Writer, 15 years, former Metro First/Last Mile Program Manager), Douglas Kim (AICP, GHG/BCA Specialist, 20+ years, former Director of Regional Planning for LA Metro and San Mateo County Transit District), John Gahbauer (MPP/MBA, Senior Grant Writer, 10+ years), and Sabry Abdelmalik (PE, Resident Engineer, 40+ years). No subconsultants are proposed.
No applicable professional licenses are required to perform these Services. EBA will obtain a City of Brentwood Business License if required under the terms of the Agreement.
F. Price
Transparent, Fully Burdened Rates. No Hidden Costs.
All hourly rates are fully burdened and include overhead, fringe benefits, payroll additives, general and administrative expenses, insurance (including all coverage required under the Agreement), and all business-related costs. No additional markup, hidden fees, or escalation rates will be applied during the initial contract term. Mileage is billed at the current IRS published rate. EBA does not use subconsultants for grant writing services, ensuring cost efficiency and direct accountability.
Personnel Classification Hourly Rate
Founder/Owner (Hal Suetsugu) $298
President / Project Manager (Daniel Bartelson) $275
Grants Manager / Senior Associate $238
Grant Writer / Associate $178
Research / Funds Analyst $143
GIS Mapping / Cartographer / Graphics $130
Administrative Support / Grant Administrator $113
Cost Control: How the On-Call Model Works
Grant Alerts, Advance Notices, and Bi-Monthly Look-Aheads are provided at no cost. Beyond that, work is authorized on a task-order basis. EBA will provide a detailed, line-item cost estimate for each individual grant application, targeted research activity, or administration engagement before beginning work, and will only proceed after the City’s explicit written approval. No retainer fees, no minimum commitments. The City controls the pace and scale of engagement.
SOQ for On-Call Grant Writing and Procurement Services
City of Brentwood | On-Call Grant Writing and Procurement Services Page 10 For recurring meetings (monthly activity reports, quarterly strategy sessions), time is billed at applicable hourly rates. We estimate baseline monitoring and strategy services (Task 1 and Task 2) at approximately $750–$1,350 per month, with grant application development (Task 3) quoted individually based on complexity: simple state applications at approximately $4,500–$12,000, moderate applications (ATP, CalFire) at $12,000–$20,000, and complex federal applications (BRIC, HMGP, SS4A, SRF) at $20,000– $35,000+. Post-award administration (Task 5) is quoted by grant complexity upon award.
There are no additional costs beyond those identified above. No software fees, no program subscriptions, no supply charges, and no reimbursable expenses other than IRS-rate mileage for authorized site visits.
Brentwood earned its AA+ credit rating through decades of fiscal discipline. That same discipline should extend to how the City captures external revenue. Every grant application should be pursued because the data supports it, not because a consultant needs the billable hours. EBA's 84.3% win rate exists because we tell clients when a grant isn't the right fit - and we invest the time to make the ones worth pursuing impossible to overlook. The window is open.
Let’s get to work.
Evan Brooks Associates, Inc.
301 East Colorado Boulevard, Suite 524, Pasadena, CA 91101 | (626) 799-8011 | [email protected] “For each application we choose EBA to lead, we have great trust and confidence in knowing they’ll provide a high return on investment. They understand the realities of local government and work alongside us to problem solve.”
- Jeffrey Aube, Associate Traffic Engineer
City of Stockton
Appendix
RESUMES
DANIEL BARTELSON, MPA, MBA
President
EDUCATION
» Master of Public Administration
(MPA), Villanova University
» Master of Business
Administration (MBA), University
of Arizona
» BA, Political Science, UCLA
WORK
» Deputy City Manager, City of
Signal Hill
» Assistant to the City Manager/
Human Resources Director, City
of Lawndale
» Management Analyst, Office of
the City Manager, City of South
Pasadena
» Administrative Analyst, Office of
the City Manager, City of South
Pasadena
CERTIFICATIONS
» Certified in Safe Routes to
School Local Planning, National
Center for Safe Routes to School
California Transportation Commission Local Partnership
Program | City of La Cañada Flintridge
Grant lead for a $5,000,000 award funding the Soundwalls Project. The project reduces freeway noise impacts, improves neighborhood livability, and supports infrastructure resilience along a major transportation corridor.
Caltrans Sustainable Communities Grant Program | City of Pasadena
Grant writer for a $442,650 award supporting the Rose Bowl Area & Brookside Park Multimodal Connectivity Project. The funding advances planning for safer walking and biking routes, improved access to recreational areas, and enhanced multimodal mobility around one of the region’s most visited destinations.
SCAG Sustainable Communities Program | City of Burbank
Secured a $430,000 grant for the Media District Specific Plan Update.
The project advances land use, mobility, and economic development strategies to support growth in one of the region’s major employment centers while improving pedestrian and transit connections.
California Natural Resources Agency Urban Greening Program | City of La Verne and City of Pomona
Developed a $561,825 grant for the Arrow Highway Urban Greening Project. Funding supports tree planting, pedestrian improvements, and stormwater management strategies to improve climate resilience and create a more walkable corridor.
Daniel brings more than 20 years of experience in leading complex, multijurisdictional transportation planning and grant acquisition projects. He has served as project manager and firm lead on various contracts with public agencies across the states of California, Oregon, Arizona, and Montana, including the Los Angeles County Metropolitan Transportation Authority (Metro) and Shasta Regional Transportation Authority (SRTA). Daniel is adept at project and programmatic budgeting and control, as well as coordinating with public entities because his public-sector career spans more than a decade and includes serving several cities in various capacities. He understands, from goals and objectives to developing and implementing projects, having clear and concise data and working side-by-side each client, is paramount for the project to be a success and to achieve a high return on investment for the client.
Daniel’s experience also includes writing grants, researching new grants, and managing all grant associated work for large agencies, as well as smaller cities throughout the United States. He is skilled at developing strategic relationships with the funding agency, obtaining support from all levels of government, and developing substantive and well-written applications. Daniel’s efforts have secured more than $2 billion in state, federal, and local sources for client projects.
California Department of Parks and
Recreation’s Statewide Park Program Grant
Program (Prop 68) | City of Monrovia
Project manager, outreach, and grants lead responsible
for securing funding for the expansion and renovation
of Lucinda Garcia Park. The SPP-awarded project
involved construction of two new playgrounds with
lighting, fencing and picnic tables, five exercise fitness stations, demonstration garden, interpretive garden,
bike racks with fixit stations, new “Lucinda Garcia
Park” monument sign and historic Red Car signage,
and lighting.
Cal OES Hazard Mitigation Grant Program |
City of Richmond
Secured $5,300,000 to support the seismic retrofit
of the Richmond Wastewater Treatment Plant. The
project enhances critical infrastructure resilience,
reduces operational risk during major earthquakes,
and ensures continuity of essential wastewater
services.
California Department of Water Resources
Flood Emergency Response Program |
Mendocino County
Secured $288,887 to develop the County’s Flood
Emergency Response Initiative. The project enhances
emergency preparedness, strengthens coordination
systems, and improves response capacity in floodprone communities.
California Natural Resources Agency Urban
River Grant Program | City of Pico Rivera
Prepared a $1,800,000 application for the Mines
Avenue Flood Control, Stormwater, and Greening
project. The funding supports stormwater capture,
expanded green space, and improved corridor
resilience.
U.S. Department of Transportation’s Safer
Streets and Roads for All (SS4A) Grant
Program | City of Pico Rivera
Grant writer for Pico Rivera’s Citywide Comprehensive
Safety Action Plan, which was awarded $300,000.
The City’s ultimate goal is to develop policies and
infrastructure to achieve a vision to eliminate nearly
all vehicular traffic-related deaths.
California Governor’s Office of Business and
Economic Development Cannabis Equity
Grant | Mendocino County
Grant writer for a $1,803,930 program supporting
cannabis equity applicants and licensees. The funding
expands business assistance, reduces permitting
barriers, and promotes equitable participation in the
legal cannabis marketplace.
Los Angeles Metropolitan Transportation
Authority (Metro) Grant Application
Assistance | Los Angeles County, CA
Since 2016, and under multiple contracts, Daniel has
served in key project management roles, leading teams
under WSP, Stantec, and others to secure funding for
Metro’s transportation initiatives. He is currently
the lead on Metro’s grant writing for the Transit
Oriented Communities Division and EBA lead under
WSP (2020-Present), overseeing project initiation,
grant research, and application preparation. Under
the current TOC contract, Daniel has overseen
the development of 19 applications. Previously,
from 2017-2019, as prime, Daniel managed teams
advising Metro on grant opportunities, developing
over 20 state applications to support transportation
infrastructure.
Grant Research and Writing Services | San
Gabriel Valley Council of Governments
(SGVCOG)
On-call manager responsible for researching,
advising, and managing grant administration for
the SGVCOG, focusing notably on the Sustainable
Multimodal Improvement Plan (SMIP). This
includes creating a detailed funding calendar for
SMIP projects, identifying potential funding sources,
and ensuring strategic alignment with SGVCOG’s
goals through regular updates and discussions.
Caltrans’ Systemic Safety Analysis Program
(SSARP) | Various Agencies
Grant writer responsible for securing more than
$900,000 for the cities of Bell, Carson, Compton,
El Monte and Placentia. The intent of this program
is to assist local agencies in performing a collision
analysis, identifying safety issues on their roadway
networks, and developing a list of systemic low-cost
countermeasures that can be used to prepare future
HSIP and other safety program applications.
HAL SUETSUGU, MA
Founder/Owner/Grant Writer
EDUCATION
» MA, Urban Planning, UCLA
» Graduate studies in Geography/
Urban Studies, California State
University, Los Angeles
» BA, Geography (Minor in
Business) California State
University, Los Angeles
WORK
» Vice President of Planning,
Transtech Engineers
» Transportation Manager, City of
South Pasadena
» Transportation Planning
Manager, Capital Planning and
Programming, Los Angeles
County MTA
» Board of Directors
Transportation Deputy, Los
Angeles County MTA
PROFESSIONAL
AFFILIATIONS
» California Chapter, American
Planning Association
Southern California Association of Governments (SCAG),
Grant Funding Identification, Application Development and Grant Scoring | Los Angeles, CA
Project manager responsible for grants needs assessment; grant funding opportunity identification; grant application development, including managing large, interagency grant applications, and coordinating SCAG’s interest with potential funders. In coordination with Project Team staff, was also responsible for reviewing and ranking received grant applications for SCAG’s Sustainable Communities program. In less than one year, more than $3 million in local and state grants were secured for SCAG and multi-jurisdictional projects.
Metro Transit-Oriented Development Planning Program | City of Burbank
Prepared a $410,000 grant for the Downtown Metrolink Station Specific Plan. Funding supports planning efforts to enhance transit access, improve multimodal connectivity, and guide future mixed-use development around the station area.
California State Library Building Forward Program | City of Covina
Wrote the successful $5,377,020 application supporting major improvements at the Covina Library at Recreation Village. The project modernizes library facilities, expands community programming space, and enhances long-term building resilience.
National Endowment for the Arts Grants for Arts | City of Covina
Secured a $25,000 award for the Kizh Nation Legacy Mural celebrating indigenous history and cultural heritage. Funding supported artist Hal has more than 35 years of experience providing regulatory planning support for city projects. Hal has led several projects, including zoning code updates, specific plans, and general plan amendments, and commercial, housing, and mixed-use planning projects. Hal has overseen the award of more than 100 grant-funded projects and plans for municipalities and regional agencies, including the Los Angeles County Metropolitan Transportation Authority (Metro) and the Southern California Association of Governments (SCAG). His expertise includes planning, outreach, and grant writing. To date, Hal has obtained funding for first/last mile station enhancements and sound mitigation, active transportation plans, pedestrian linkages, bike facilities/ corridors, bus acquisition, and sidewalk improvements. He has an 85% success rate securing grants he has prepared (including ATP, HSIP, and SB1) and has led outreach projects ranging from large-scale, regional events to smaller community congresses and city council planning commissions. With a Masters in Urban Planning from UCLA, Hal has dedicated his life to creating livable, sustainable communities that elevate education, health, the environment and safety.
commissioning, community engagement, and
installation of new public art.
CAL FIRE Green Schoolyard Grant Program |
Covina Valley Unified School District
Prepared a $200,000 award for the Royal Oak Middle
School Greening and Forestry Plan. Funding supports
native tree planting, outdoor learning spaces, and
climate-adaptive design to enhance student health
and environmental education.
Caltrans Clean California Program | Desert
Hot Springs
Secured $5 million for the Corporate Yard Park
Green Development Project. The grant funded the
transformation of a previously industrial area into
a community-serving green park space with native
landscaping, recreation amenities, and public art.
Caltrans Clean California Program | City of
Downey
Prepared a $749,405 grant application for Rio San
Gabriel Park improvements. The project enhanced
safety, accessibility, and aesthetics of the park through new lighting, wayfinding, active recreation features,
and community-informed design elements.
LA County Regional Park and Open Space
District (Measure A) | City of Downey
Developed a successful $1 million grant application
for the renovation of Rio San Gabriel Park. This
project focused on modernizing park infrastructure,
enhancing ADA accessibility, and increasing
recreational opportunities in a densely populated
urban area.
LA County RPOSD Measure A | City of South
Gate
Grant writer for a $1 million award for the renovation
of Circle Park. The project included playground
upgrades, pathway reconstruction, and droughttolerant landscaping, improving recreational equity for families in South Gate.
California Department of Housing and
Community Development (CA-DHCD) Parks
Program | City of San Fernando
Grant writer for a $176,550 award to support
recreation and parks improvements in San Fernando.
The project funded upgrades to existing park facilities, enhancing access to active recreation amenities for a
historically underserved community.
CalRecycle Rubberized Pavement Program |
City of Compton
Prepared a $313,660 grant to support rubberized
repavement of Rosecrans and Wilmington. Funding
improves roadway durability, promotes recycled tire
material use, and enhances pedestrian and vehicle
safety.
CA-DHCD Parks Program | City of El Monte
Lead grant writer for a $250,966 award to support
Phase 1 and 2 of the Lambert Park Rehabilitation
Project. The Lambert Park Rehabilitation Project
- Phase 1 and 2 of construction will continue the
rehabilitation of the park facilities including passive improvements to watershed area (DG paths, benches,
picnic tables, etc), removal of existing wading pool and backfill with sod to include irrigation; environmental
testing of the two existing buildings (Teen/Youth
Hut and Recreation Office/Maintenance Room/
Restrooms); and updating conceptual plan.
Citywide Active Transportation Funding Plan |
City of La Verne
Project Manager responsible for orchestrating and
directing the city’s strategic investment towards
enhancing its transport infrastructure. He has helped
the City secure more than $5.7 million in funds,
which have been instrumental in delivering various
key projects.
Caltrans’ Highway Safety Improvement
Program (HSIP) | Various Agencies
Grant writer responsible for overseeing and securing
more than 20 grant applications totaling more than
$16 million through the State administered program.
This includes securing more than $2 million for nonmotorized safety improvements along Compton Boulevard, one of Los Angeles County’s longest
and deadliest transportation corridors that spans
South LA and the South Bay. Additionally, more
than $1 million was secured for multimodal safety
improvements along Glen Oaks Boulevard for the
City of San Fernando. These projects will ultimately
improve pedestrian and bicycle safety, connectivity,
and mobility.
JANE LEE, MURP, MPH
Urban Planning Associate/Grant Writer
EDUCATION
» M.U.R.P., Urban and Regional
Planning, UCLA
» M.P.H., Public Health, UCLA
» B.S.P.H., Public Health, UC San
Diego
EXPERIENCE
» Staff Research Associate V at
Sustainable LA Grand Challenge
» Planning Intern, LA County Dept.
of Regional Planning ESGVAP
» Independent Contractor at
Easterseals, Inc.
TECHNICAL SKILLS
» Canva, ArcGIS, Project
Management, Airtable, SPSS,
STATA, Monday
» Languages: Korean and Chinese
AWARDS/
AFFILIATIONS
» UCLA Institute of Transportation
Lewis Center for Regional Policy
Studies Fellow (2022)
» American Public Health
Association (APHA) PHEPH
Award Finalist (2021)
U.S. Department of Transportation’s Safer Streets and Roads for All (SS4A) Grant Program | Riverside, CA
Grant writer responsible for securing an implementation grant application for $13.8 million towards citywide infrastructure improvements, including the implementation of a Road Diet, and new pedestrian sidewalks, dynamic/variable speed warning signs, bicycle lanes, bicycle signage, sharrows, audible push buttons, and high-visibility crosswalks along the project corridor. This project is building off of recent safety improvements that the City has been implementing, including those with funding from the Active Transportation Program Cycle V and SB-1. The City has also been implementing pedestrian and bicycle improvements at several locations Citywide with Community Development Block Grant (CDBG) funds.
U.S. Department of Homeland Security’s (FEMA) Building
Resilient Infrastructure and Communities (BRIC) Program | Santa Cruz, CA
Grant writer responsible for preparing a $15.7 million dollar grant application to fund a flood hazard mitigation project that will increase protection from increasingly frequent and intense rainfall events. The current level of protection is inadequate for 5- and 25- year floods, with flooding evident in low-lying areas along streets in Downtown Santa Cruz. The city is proposing to harden existing and construct new pump stations, as well as deepen wet wells, to alleviate flows in the existing storm drain lines.
U.S. Department of Transportation’s Reconnecting
Communities Grant Program | Covina, CA
Grant writer responsible for preparing a $5 million dollar grant application to “bridge the gap” between the City’s communities. The funding will help the City meet several objectives, including 1) building a bridge to connect the Covina Metro station to its parking lot across the street, 2) creating wayfinding signage to bolster economic revenue in Jane is a professional planner and grant writer. With a Masters in Public Health and Masters in Urban and Regional Planning from UCLA, she has more than 8 years of professional experience in several interrelated fields, including community health, public policy, land use planning, and urban development. Through a creative yet grounded approach to grant writing, she has helped solve community challenges for cities and public agencies. Her passion for equity in the built environment, mobility, and health has also allowed her to participate and lend her voice in planning and outreach projects. Jane’s experience and work in urban and rural areas throughout California and beyond have provided her with a comprehensive understanding of community challenges and opportunities. In her free time, Jane enjoys traveling abroad, trying new cuisines, and longdistance running.
the historic downtown area, and 3) fostering a better
pedestrian experience through reimagined sidewalks
and walkways, coupled with better public safety, for a
more unified community.
California Department of Transportation’s
Sustainable Transportation Planning Grant
Application | Bell Gardens, CA
Grant writer responsible for preparing a $355,450
planning grant application for the Bell Gardens Transit Oriented Community Specific Plan and Zoning Code
Update (BG-ZCU) Project. The project seeks to bring
connectivity and safety to the City of Bell Gardens
by addressing neighborhood parcel underutilization
and mobility gaps that negatively impact access to
neighborhood schools, parks, retail centers, hospitals, as well as regional transit centers, and transit stops. The Project will update the City’s outdated General Plan
(last updated in 1995) which will help guide future
land use development and transportation access for
the disadvantaged community of Bell Gardens.
California State Library’s Building Forward
Grant Program | Moorpark, CA and
Monrovia, CA
Grant writer responsible for preparing two
construction grant applications totaling $11 million
for library facility-related capital projects that will address critical maintenance needs, improve energy
efficiency, improve sustainability, and expand physical access. The Moorpark City Library application details
the need for a critical infrastructure replacement
of the current library facility, as a new building
is determined to be the most cost-effective way
to provide a safe library for Moorpark’s residents.
The Monrovia Public Library application seeks to
revitalize existing grounds, including renovation of
exterior patios and landscaping.
Cal Fire’s Urban and Community Forestry
Grant Program | Riverside, CA
Grant writer responsible for preparing a grant
application for the City of Riverside’s Urban Forestry
Management Plan project, The proposed project
will include the creation of an in-house database
for forestry inventory management, a standardized
Urban Forest Management Plan, and the planting of
drought-tolerant trees within existing parks located in Census-designated low-income neighborhoods in the
City of Riverside.
T-Mobile’s Hometown Grant Program |
Brawley, CA
Grant writer responsible for preparing a $50,000
grant application for the Refreshing Brawley Facade
Improvement Project. The project would allow the
City to provide financial assistance to business owners located in the City’s downtown district towards
storefront improvements, with the goal of supporting
the City’s vision to increase the Downtown Civic
area’s position as the City’s cultural, civic, and
entertainment center within a walkable, pedestrianscale village atmosphere.
California Department of Transportation’s
Active Transportation Program Cycle 7 |
Burney, CA and Desert Hot Springs, CA
Grant writer for $30.79 million in grant applications
to fund walking and biking projects improving
connectivity, safety, pedestrian circulation, and transit access in two disadvantaged California communities.
Post-Pandemic Mobility Evaluation | East San
Gabriel Valley, CA
Project analyst responsible for executing a community
outreach analysis to inform the East San Gabriel
Valley Area Plan on public space usage and mobility
of immunocompromised and senior residents in
Hacienda Heights and Rowland Heights. Through
surveys, social media scans, and geospatial evaluation, the analysis identified key areas of open space use and residents’ existing and future space-related needs. The final evaluation identified several actionable strategies that contained a range of innovative solutions,
such as culturally and generationally inclusive
recommendations for equitable public spaces.
Publications
Lee, J. (2022). STEPS: Spaces through the eyes and
perceptions of seniors (Master’s capstone, UCLA).
Shipe, R., Lee, J. (2022) UCLA Sustainable LA Grand
Challenge Undergraduate Research Scholars Program:
Preparing the next generation of interdisciplinary
leaders (Virginia Tech Publishing).
Lopez, N., Lee, J., Nguyen, T., Nguyen, N. (2021)
Social media for public health: lessons learned from
a student and faculty led COVID-19 campaign
(APHA).
KEVIN NORD, MA
Planning Associate/Grant Writer
EDUCATION
» MA, Planning with
Transportation and
Infrastructure Concentration,
USC
» BA, Sociology, California State
University, Long Beach
» AA, Liberal Arts and Sociology,
Cypress College
EXPERIENCE
» Blue Zone Policy Intern, Beach
Cities Health District
» Production Manager, Openers
Plus
» Quantitative Methods of Social
Research Teaching Assistant,
CSULB
» Community Health and
Wellness Intern, Orange County
Department of Education
» Merchandising and Pricing
Associate, Sears, Roebuck and
Co.
Rivers and Mountains Conservancy Prop 68 Grant Program | City of Covina
Outreach lead and grant writer responsible for preparing the City of Covina’s application requesting $1 million to create a new community park in one of the park-poor community along Banna Avenue at Cypress Street. The proposed 2-acre new park will incorporate an interactive nature play park, fitness zone, outdoor classroom and lab, pollinator garden, tot lot, walking and bicycling paths, and a dog park — all of which were identified by the community as priorities via outreach meetings in which Kevin met with neighborhood residents.
Caltrans’ Active Transportation Program (ATP) Grants | City of Redding
Grant writer responsible for the successful acquisition of over $10 million in ATP funding for the City of Redding, Kevin has been pivotal in enhancing the city’s transportation infrastructure. His work on the Victor Ave & Cypress Ave Active Transportation (VCAT) Project secured $7.8 million to overhaul a hazardous corridor into a secure and accessible route for the community, directly benefiting local schools and economic centers. For the Turtle Bay to Downtown Gap Completion Project, he obtained $2.6 million to create safe and engaging connections between key civic, commercial, and recreational areas.
Caltrans’ Clean California Grant | City of Santa Maria
Grant writer responsible for securing a $2.5 million Caltrans Clean California grant for the Battles Road Green Corridor Rehab and Beautification project in Santa Maria, aiming to revitalize a 1.1-mile pathway into a safer, more accessible green space. This project, deeply rooted in community input and citywide plans, will introduce repaved bike paths, pedestrian walkways, outdoor fitness zones, and environmental enhancements like native plants and bioswales. Additionally, it will feature public art and solar-powered lighting, directly contributing to the city’s goals of reducing waste, beautifying public spaces, enhancing outdoor recreation, and advancing equity for underserved communities.
Kevin brings 8 years of professional experience in several interrelated fields, including public policy, transportation and land use planning, geographic information systems, urban development, and sustainability.
He has participated in both qualitative and quantitative research projects, including studies on transit-oriented development impacts, land-use regulations, and environmental modeling. He blends his wide variety of interests — accessibility, biking, design, environmentalism, housing, mobility, social justice, spatial analysis, and sustainability — through a creative approach to planning. Kevin’s research experience and work throughout Los Angeles County and Northern California have provided him a broad perspective and understanding of transportation challenges and opportunities.
California State Parks’ Statewide Park
Development and Community Revitalization
Grant Program | City of La Verne
Grant writer responsible for preparing La Verne’s
California State Park’s grant for the construction of a teen center. The $3 million dollar grant request will
fund the construction of interpretive and educational
open space facilities and exhibits. This application
required five outreach meetings (which Kevin
facilitated), a thorough understanding of the benefits
of a major rehabilitation project, and a strong ability to convey these benefits clearly and concisely.
U.S. Department of Transportation’s
Reconnecting Communities Grant Program |
City of Burbank
Grant writer responsible for preparing an $800,000
grant for the Burbank Magnolia and Olive Bridge
Comprehensive Connectivity Plan. This planning
project is set to conduct feasibility studies for the
Magnolia and Olive bridges, vital connectors between
Downtown Burbank, the western parts of the city,
and Interstate 5. The aim is to assess the rehabilitation needs for these structures, with a vision to develop
separated/raised bicycle lanes and extended pedestrian
facilities on the Magnolia Bridge, and to enhance
public transit links, including local commuter rail, on the Olive Bridge. The rehabilitation is not only crucial for improving safety and reducing carbon emissions
but also for supporting new mixed-use developments
and a proposed Bus Rapid Transit system, reinforcing
the bridges’ integral role in connecting Burbank’s
downtown to its surrounding districts.
FTA 5310 Enhanced Mobility for Seniors and
Individuals with Disabilities Transit Grant
Program | City of Monrovia
Author responsible for preparing the City of
Monrovia’s application to the Federal Transit
Administration requesting $600,000 to 1) expand
transportation services to seniors and individuals
with disabilities, 2) increase service destinations for educational and medical purposes, and 3) extend
hours to accommodate a 24-hour daily on-demand
service and adjust transit bus and van transports to
meet high demand peak hour local service.
SB 821 Bicycle and Pedestrian Facilities
Program | City of Desert Hot Springs
Grant writer responsible for successfully securing
$340,000 for the Wardman Park / 8th Street Sidewalk
and ADA Improvement Project in Desert Hot
Springs through the SB 821 s Program. This essential
initiative will enhance pedestrian infrastructure along 8th St from Palm Drive to the Wardman Park parking
lot, addressing the current lack of pedestrian pathways which poses significant safety and accessibility issues.
Upon completion, this project will connect a lowincome residential area with the city’s commercial core, providing seamless access to parks, schools, and
transit services.
Caltrans’ Sustainable Transportation Grant |
City of Covina
Grant writer responsible for securing a $319,151
grant from Caltrans’ Sustainable Transportation
Planning Grant Program for the City of Covina’s
Active Streets and Multimodal Connectivity Plan
(CASMCP). This initiative aims to revamp the local
and regional transportation framework, focusing on
enhancing active transportation networks, improving
transit connections, and supporting transit-oriented
development. Key activities include in-depth research
on current transportation dynamics, extensive
community engagement, and the development of
both draft and final connectivity plans. Situated
in a high-traffic area of the San Gabriel Valley, the
project will address safety, air quality, and congestion challenges, while fostering sustainable development
around major transit hubs.
Rosemont Avenue Complete Streets Feasibility
Study | City of Pasadena
Lead planner and plan author responsible for directing
a digital-first community engagement approach and
collaborating closely with stakeholders to inform
the development of pedestrian safety enhancements
along Rosemont Avenue, a neighborhood corridor
that leads to the Rose Bowl. Leveraging online tools
for public input and expert discussions, including
with the Rose Bowl Operating Company, Kevin
synthesized feedback into a series of conceptual
designs and a detailed final report. This work forms
the foundation for a community-backed plan aimed
at transforming Rosemont Avenue into a safer, more
connected street for all users.
CAIT GHOSHAL, MPP
Senior Planning Associate/Grant Writer
EDUCATION
» Master in Public Administration,
DePaul University
» Bachelor of Arts, Political
Science and Media Studies,
Hobart and William Smith
Colleges
WORK
» Director, Aegis Owner Services
» Senior Consultant, WSP
» Associate, Aon Infrastructure
Solutions
» Program and Development
Director, Congress for the New
Urbanism
AWARDS & SKILLS
» Young Professionals in
Infrastructure
» WTS International
» American Society of Public
Administrators
» Grant writing, value capture
analysis, risk analysis, financial
feasibility and Value-For-Money,
training and curriculum design
MD 5 Great Mills Improvement Project, RAISE | Maryland
Department of Transportation
Grant writer responsible for $14,950,000 grant to replace a bridge. The Great Mills project will increase safety and mobility by expanding capacity for motorized traffic, creating multimodal transportation options, and replacing an obsolete bridge.
Bushnell to West Kimball, Interstate 80, RAISE | Nebraska Department of Transportation
Grant writer for $25,000,000 grant for a highway reconstruction project.
The I-80 Bushnell to West Kimball Project covers 9 mules in Western Nebraska and plays a crucial role in facilitating commerce among regional rural businesses and national freight carriers that move goods across the state.
Lake Nona Mobility Network, RAISE | Orange County, Florida in partnership with Tavistock
Cait first served as a grant writer for the winning grant and then played an implementation role in executing a partnership with Orange County, Florida. The BUILD grant funded a multi-project infrastructure network program in Lake Nona, Florida. The project included a greenbelt and other park amenities to support both the transportation network and residential development in Lake Nona.
Downtown Transit Center, RAISE | New Orleans Regional
Transit Authority
Grant writer responsible for preparing this $16,392,000 grant application for a Downtown Transit Center in New Orlean’s Central Business District. The facility is designed to consolidate transfers across routes, integrate passenger amenities, and enhance pedestrians’ safety as they make transfers.
Cait Ghoshal has provided services ranging from federal and state grant writing, to business process improvement and change management, to infrastructure feasibility and risk analysis. Cait has played an advisory role on more than 25 infrastructure projects in the United States. In addition to her work on alternative delivery projects, Cait is an experienced grant writer. Cait has written federal grants since 2016, including grants for discretionary programs such as Better Utilizing Investments to Leverage Development (BUILD) and Infrastructure for Rebuilding America (INFRA). Cait has also worked as a grant writer in the nonprofit sector, managing initiatives funded by the Ford Foundation, Oram Fund for the Environment & Urban Life, and Surdna Foundation, for six years prior to returning to graduate school.
KATIE LEMMON, MURP
Senior Planning Associate/Grant Writer
Katie Lemmon is an experienced urban planning and public transit professional, specializing in creating inclusive transportation networks. She focuses on developing accessible first and last mile connections to transit, prioritizing community-based planning and equity-centered engagement. Katie’s expertise includes securing funding for active transportation programs and integrating urban greening with transportation improvements.
Her strategic vision, adeptness in synthesizing complex information, and ability to build consensus among diverse stakeholders have been instrumental in managing significant projects at Metro, such as the Sepulveda Station and East San Fernando Valley First/Last Mile Plans. Katie’s unique skills make her an invaluable asset in grant writing for transformative urban transportation initiatives.
EDUCATION
» Master’s of Urban and Regional
Planning, University of
California, Los Angeles (UCLA)
» B.S., Public Policy, Management,
and Planning - Urban Studies
Emphasis, University of Southern
California
» International Environment
and Development, Semester
Program, American University
PROFESSIONAL
EXPERIENCE
» Principal, Lemmon Planning LLC
» Senior Manager, First/Last Mile
Planning, Los Angeles Metro
» Manager, Transportation
Planning, Los Angeles Metro
» Principal Transportation
Planner, Los Angeles Metro
» Senior Project Manager, PSM2
» Planning Assistant, CityWorks
People + Places, Inc.
» Project Coordinator, PRR
Gold Line 2B First/Last Mile Plan | Metro
Project Manager for the Gold Line 2B First/Last Mile Plan, a pivotal role in the light-rail transit expansion encompassing five stations.
Her responsibilities included managing consultant deliverables and effectively integrating a community-based organization into the project team. This integration was crucial for advising on planning methodology and shaping the community engagement approach. Katie’s role also involved managing coordination with local jurisdictions across five different areas, ensuring a cohesive and well-aligned strategy. Additionally, she was instrumental in extensive coordination with the Foothill Construction Authority, particularly in determining the location and types of projects near planned rail crossings. Her leadership and strategic approach were key in navigating the complexities of this multi-faceted transit project.
Blue Line First/Last Mile Plan | Metro
In her role as Project Manager for the Blue Line First/Last Mile Plan, Katie was at the forefront of Metro’s inaugural First/Last Mile planning initiative, covering an extensive network of 22 stations. She pioneered a novel approach for integrating Community-Based Organizations (CBOs) into the project team, skillfully navigating and resolving various communication and funding challenges. This innovative strategy not only enhanced the project’s effectiveness but also set a precedent for community involvement in large-scale transit projects.
Katie’s leadership and problem-solving skills were instrumental in the successful development and implementation of this comprehensive and community-focused transportation plan.
Transit to Parks Strategic Plan and Program | Metro
Katie played a pivotal role in overseeing the Transit to Parks Strategic Plan, a visionary project aimed at enhancing access to highquality parks and open spaces for park-poor communities. She led the development of a Metro program to implement this Strategic Plan. Additionally, Katie was instrumental in conceptualizing the Transit to Parks Summit. This initiative was designed to incubate local projects, facilitate partnerships, and support project sponsors, all grounded in data-driven methods. Her leadership in this project showcased her commitment to improving community access to green spaces and her skill in fostering collaborative efforts for sustainable urban development.
JOHN GAHBAUER, MPP, MBA
Senior Planning Associate/Grant Writer
EDUCATION
» M.P.P., Transportation, UCLA
Luskin School of Public Affairs
» M.B.A., Management,
UCLA Anderson School of
Management
» A.B., Philosophy, Georgetown
University
EXPERIENCE
» Lead Planner, Parsons
Brinckerhoff (now WSP)
» Policy and Programming
Intern, San Francisco County
Transportation Authority
» Intern, San Francisco Municipal
Transportation Agency (SFpark
project)
» Consultant, UCLA Anderson
School of Management (Metro
ExpressLanes Survey)a
Career Highlights and Experience
Led grant writing efforts for multiple active transportation projects in Los Angeles County, successfully securing funding for over $10 million in projects, including 1.5 miles of bicycle and pedestrian infrastructure in Artesia and a pedestrian bridge over the Los Angeles River in Burbank.
Coordinated the development of a $2.9 million Environmental Impact Report (EIR) for the Metro Gold Line Foothill Extension, a 12.3-mile light-rail project from Azusa to Montclair, serving as deputy project manager and main client liaison. Oversaw a team of 10 authors and produced numerous presentations of technical data for public meetings.
Played a significant role in major Metro projects, such as the Airport Metro Connector, where he provided pre-engineering cost estimates for 27 route options, and the Sepulveda Pass Corridor, where he contributed to a comprehensive analysis of transit alternatives for connecting the San Fernando Valley to the Westside.
Conducted an in-depth analysis of Metro’s Bus Rapid Transit system to identify corridors with high ridership potential, leading to recommendations for dedicated bus lanes, transit signal priority, and other speed improvements across nine key routes.
Contributed to the groundbreaking SFpark project at the San Francisco Municipal Transportation Agency by designing and conducting a market research study that surveyed 3,500 carpoolers and led focus groups to shape the development of a rewards program for frequent users.
Assisted the San Francisco County Transportation Authority with the administration of an $11 million grant program, focusing on mobility solutions for low-income communities and evaluating grant applications for transportation projects.
Published research on transportation policy topics, including variable transit fares and environmental analysis in transportation planning, contributing to academic and professional discourse on sustainable mobility solutions.
John is a transportation planner and grant writer with extensive experience in transportation planning, policy analysis, and grant writing. He has supported multiple high-profile transit projects, including active transportation initiatives in LA County and large-scale environmental impact reports. His expertise spans transit planning, project management, and policy development, with a focus on improving mobility and access in urban settings.
John has been involved in grant writing efforts for various transportation projects and has published research on transit policy and planning. His background includes working on groundbreaking projects such as the Metro Gold Line Foothill Extension and SFpark at the San Francisco Municipal Transportation Agency.
DOUGLAS KIM, AICP
Senior Planning Associate/Grant Writer
EDUCATION
» M.A., Urban and Regional
Planning, San Jose State
University
EXPERIENCE
» Principal, Douglas Kim +
Associates LLC
» Director of Regional
Planning, Los Angeles County
Metropolitan Transportation
Authority
» Director of Regional Planning,
San Mateo County Transit
District
» Lead Consultant, Transportation
Analyses, various projects across
California
TECHNICAL SKILLS
» AICP Certified Planner (#011509)
Career Highlights and Experience
Directed the Dumbarton Transportation Corridor study, addressing transit, bicycle, pedestrian, and highway issues across a 26-mile corridor.
Managed the Smart Traffic Analytics project in East Palo Alto, aimed at improving vehicle flow and reducing localized air pollution. Developed operational and Short Range Transit Plans for transit agencies including Torrance Transit, Riverside Transit Agency, and San Mateo County Transit District.
Led the preparation of transit master plans and transportation corridor studies for agencies throughout California.
Provided consulting services in transportation planning and analysis for numerous agencies, including Los Angeles Metro and Anaheim Resort Transit.
Directed the development of Short Range Transit Plans for major transit agencies, including LA Metro and San Mateo County Transit District.
Led transportation planning efforts for the Dumbarton Rail Corridor, integrating multimodal strategies to improve regional connectivity. Coordinated transit service restructuring projects to optimize operational efficiency and service coverage for agencies like Norwalk Transit and Montebello Bus Lines.
Played a key role in the development of community-based transportation and mobility plans, addressing the unique needs of local communities across California.
Managed GIS analysis and traffic modeling efforts to support transportation planning initiatives and improve data-driven decisionmaking for transit agencies.
Douglas is a seasoned transportation planning professional with significant experience leading regional planning efforts, including serving as Director of Regional Planning for both the Los Angeles County Metropolitan Transportation Authority (LA Metro) and the San Mateo County Transit District. He has overseen key projects such as the Dumbarton Transportation Corridor study, addressing complex multimodal transportation issues across a 26-mile corridor, and has played a vital role in traffic improvement initiatives like the Smart Traffic Analytics project in East Palo Alto. Douglas has developed Short Range Transit Plans and operational strategies for various transit agencies throughout California, including Torrance Transit, Riverside Transit Agency, and Montebello Bus Lines. His expertise spans community-based transportation planning, transit restructuring, and traffic impact analysis, making him a valuable asset in managing comprehensive transportation projects.
SABRY ABDELMALIK, PE
Resident Engineer
EDUCATION
» B.S., Civil Engineering, Cairo
University
» General Engineering Contractor,
State of Californiae
EXPERIENCE
» President and Owner, West Site
Engineering
» Senior Design Engineer,
Transtech Engineers
» Senior Project Engineer, Walden
and Associates
» Senior Project Engineer, Rox
Consulting Group
» Project Engineer, United
Engineering Technology
» Project Manager, Cairo Airport
Authority
TECHNICAL SKILLS
» Registered Civil Engineer in
California and Texas
Career Highlights and Experience
Led the construction of a new terminal and runway at Cairo Airport, managing all civil engineering aspects and coordination efforts. Provided engineering services for municipalities, including the design and supervision of street, grading, storm drain, and sewer projects. Managed civil engineering projects for educational institutions, such as infrastructure upgrades and grading for the University of California, Riverside.
Oversaw plan checking and construction document preparation for various civil projects in cities like San Bernardino and Palmdale. Coordinated traffic improvement designs, including traffic signal, street lighting, and traffic control plans, for public works projects across California.
Supervised the engineering design for large-scale infrastructure projects, including highways, runways, and utility systems at Cairo Airport.
Provided engineering and technical consulting services to educational institutions, such as designing new access roads and grading plans for Cal State University campuses.
Led civil engineering design for street widening and rehabilitation projects in the City of Alhambra, enhancing traffic flow and safety. Managed the development of flood mitigation designs, including drainage and stormwater management solutions for municipalities like Laguna Woods.
Conducted comprehensive plan checks for civil engineering projects in cities across Southern California, ensuring compliance with local regulations and standards.
Sabry is a highly experienced civil engineer with over 35 years of expertise in urban and rural development, public works, and infrastructure projects. He has a diverse background that includes designing and supervising street, highway, grading, storm drain, and utility improvement projects. Sabry’s career highlights include serving as Chief Airport Civil Engineer at the Cairo Airport Authority, where he led the construction of a new terminal and runway. His work extends across municipalities and educational institutions in the U.S., providing engineering services, plan checking, and construction document preparation. His broad experience in project management, coupled with his technical skills in civil engineering design, ensures successful project outcomes for complex infrastructure projects.
JORGE ZARZA
Senior Planning Associate/GIS Cartographer
EDUCATION
» BS, Urban and Regional
Planning, California State
Polytechnic University, Pomona
» GIS Certificate, Rio Hondo
College
EXPERIENCE
» Planner, City of San Fernando
» Planner and GIS Technician,
Southern California Association
of Governments
» Assistant Planner, City of
Baldwin Park
TECHNICAL SKILLS
» 20+ years’ experience as a GIS
cartographer for a wide variety
of projects and applications
» Local planning experience
working for SCAG and the City
of Baldwin Park
» Bilingual (Spanish)
Career Highlights and Experience
Updated the land-use database for the Southern California Association of Governments for the 2016-2040 Regional Transportation Plan and Sustainable Communities Strategy.
Produced 64 maps for the City of Montebello’s Line-by-Line Analysis Report, including bus line system maps, weekly boarding by stop and direction, transit use by census tract, and route change proposal maps. Prepared 50 maps for the City of San Fernando’s Active Transportation Plan and Safe Routes to School Project, covering land use, bikeways, existing conditions, school site, and proposed improvements. Prepared 23 maps for Baldwin Park’s Non-Motorized Active Transportation Plan, highlighting bicycle lane and pedestrian infrastructure across neighborhoods.
Possesses extensive experience producing print-ready maps for a variety of applications such as the Metro Rail to Rail/River Active Transportation Corridor Project Alternative Analysis - Segment B, Bicycle Transportation Master Plans, Downtown Specific Plans, Environmental Impact Reports, and Health and Sustainability Elements.
Played a leading role in GIS mapping for comprehensive projects in cities like Huntington Park, Rosemead, and Baldwin Park. Prepares maps for significant grant applications including ATP, HSIP, RAISE, and TIRCP, to name a few.
Currently manages a team of planners dedicated to providing comprehensive plan checking services for Accessory Dwelling Units (ADUs) in the City of Burbank. He oversees the meticulous evaluation of ADU proposals to ensure they meet all zoning, building codes, and design standards. His leadership ensures the streamlined progression of ADU approvals, contributing to the city’s housing strategy by expanding residential options and enhancing housing diversity.
Jorge brings 20 years of expertise to the fields of regional and city planning, with a special focus on GIS mapping, land use planning, urban design, smart growth, and bicycle and pedestrian facility design. His professional journey has seen him play integral roles in planning for Baldwin Park, San Fernando, and the Southern California Association of Governments (SCAG), where he skillfully harmonized public input with the built environment across various Los Angeles County cities and agencies. As a GIS mapping specialist, Jorge is crucial in creating detailed census geography and attribute compilations for community analysis, geocoding, digitizing geo-databases, and producing intricate map layouts for diverse projects ranging from planning studies to grant applications, leveraging his proficiency in ArcGIS and Adobe Illustrator to support clients’ data-driven decision-making.
SUPPORT
GLORIA SANDOVAL
Technical Analyst
Joining EBA in 2016, Gloria brings more than eight
years experience in management, administration,
and support. Equipped with expertise rooted in her
bachelor’s degree in Criminal Justice from CSULA,
Gloria’s unique academic background provides a
deep understanding of the legal and regulatory
aspects essential for navigating the intricacies of
grant writing and compliance in public projects.
As a technical analyst, Gloria excels in coordinating
client grant applications, streamlining submission
processes, and identifying new funding avenues.
Her attention to detail and precision are particularly
evident in her management of quarterly reporting,
audit preparations, and compliance with grant
reporting requirements. After pausing her career in
2018 to embrace motherhood, Gloria’s return in
2022 has been marked by her continued dedication
and ability to seamlessly integrate into various tasks, reaffirming her role as an invaluable asset to our team.
Her support enhances EBA’s capability to serve local
cities, public agencies, and communities effectively.
ANDRANIK ANDRE GRIGORIAN
Graphic Designer/Illustrator
Andre is an illustrator with a passion for bringing life to design concepts with a work style focused on detail.
With a bachelor’s degree in Illustration from CSUN,
Andre Grigorian has gained over four years of formal
art training, combining skills to present a varied work portfolio that includes Logos, road maps, storyboards,
as well as architectural and character design. He
believes that collaborating with others is essential
for success in a project by blending efficiency with
a rewarding engagement process. Andre contributes
and transforms ideas into detail-driven concepts.
He also pays attention to safety measurements
and layouts with particular concern for design
elements that will have an impact on disadvantaged
communities. In his free time, Andre likes to practice
drawing environments and characters, continuing to
hone his craft and the skills that he can bring to his
work projects.
SCOTT ST.JAMES CARDONA
Graphic Designer/Illustrator
Scott is a highly skilled and experienced graphic
designer and illustrator. He is passionate about
graphically portraying city projects and incorporating
designs that contribute to the rejuvenation of cities
and communities. With a bachelor’s degree in
Graphic Design from CSULA, he has successfully led
numerous projects within the City of Los Angeles,
ranging from public sculptures to murals. Throughout
his career, he has demonstrated a deep appreciation
for the creative and compassionate aspects of Los
Angeles County communities and has worked closely
with the DTLA Department of Public Arts for over
5 years. Scott thrives on collaboration and excels at
working with diverse teams on multiple projects with
tight deadlines, making him a valuable asset in his
field. When he isn’t working, you can find Scott at
his art studio in DTLA, where he creates paintings,
ceramics, and animations. He eagerly looks forward
to collaborating with clients, sharing his extensive
knowledge and creative ideas, and applying innovative
approaches to each project at hand.
WILLIAM IMPERIAL
Marketing Director
William has more than a decade of experience across
a broad spectrum of areas including research, design,
photography, videography, proposal development,
and grant writing, establishing himself as a strategic
marketing professional. He leads proposal efforts,
creates engaging marketing materials, and crafts
compelling copy and visuals that connect with target
audiences. Driven by a passion for maximizing
client and company potential, William excels in
showcasing strengths, exploring new opportunities,
and navigating competitive landscapes to foster
growth. Before joining EBA in 2014, William
worked at a technology company, focusing on
analyzing marketing data, increasing website traffic,
and spearheading initiatives in content creation,
social media, and business development. William
graduated summa cum laude from CSULA with a
bachelor’s degree in Business Administration and a
minor in Economics.
City of Brentwood
City Manager Administrative Policy
Subject: Grants and Rebates Policy No: 14 Date: April 6, 2018
CITY OF BRENTWOOD
PURPOSE
The purpose of this policy is to establish procedures for applying for Grants and/or Rebates on behalf of the City. Grants and Rebates are to further the City’s goals and objectives and be in the best interest of the City.
DEFINITIONS
City Manager means the City Manager or his or her designee.
Grant means a sum of money given by an organization or agency for a particular purpose.
Rebate means a discount or partial refund for a good or service.
PROCEDURE
1. The use of grant or rebate funds must be consistent with any funding conditions required by the grant/rebate and spent under the direction of the City Manager. When the conditions of the grant or rebate require City Council approval before the funds may be used, the use of funds shall then be at the direction of the City Council.
2. Application. In addition to the grant or rebate conditions, staff will follow these requirements:
2.1 Staff must submit a staff report to the City Council for consideration and approval before submitting an application that requires matching funds maintenance, or replacement funds in the amount of $10,000 or more. The report will describe the grant and/or rebate and proposed use of funds, how the grant/rebate is consistent with the City’s goals and objectives and the quantification of future costs including maintenance and/or replacement, to ensure that there are available City funds identified.
If staff learns of a grant or rebate that if obtained would be of significant benefit to the City that cannot be brought to the City Council before any required application deadlines, staff may, with the City Manager’s approval, submit the required grant or rebate application documents. Staff must then bring as soon as possible and preferably at the next City Council meeting, a staff report requesting formal direction from the City Council on whether to proceed with the application process or to cancel the submittal.
2.2 Before submitting and/or applying for funds with no City matching funds, replacement funds or maintenance funds required, staff must obtain the City Manager’s approval.
CITY COUNCIL AGENDA ITEM NO. H.7
06/09/2026
SUBJECT: Approve Professional Services Agreement with HydroScience Engineers, Inc., for Engineering Design Services for Citywide Non-Potable Water Distribution System, CIP Project No. 592- 59202 and Authorize City Manager or Designee to Sign
Agreement
DEPARTMENT: Engineering Department
STAFF: Allen Baquilar, Director of Engineering/City Engineer Casey Wichert, Director of Public Works
Anju Pillai, Engineering Manager
Meghan Oliveira, Associate Engineer
TITLE/RECOMMENDATION
Adopt a Resolution approving a Professional Services Agreement with HydroScience Engineers, Inc., for Engineering Design Services in the amount of $88,655, plus funding authorization for a 10% contingency of $8,866, for a total funding authorization not-to-exceed amount of $97,521 for the Citywide Non-Potable Water Distribution System, CIP Project No. 592-59202 (“Project”) and authorizing the City Manager or designee to execute the Agreement.
FISCAL IMPACT
The funds associated with this work are included in the adopted 2026/27 -2030/31 Capital Improvement Program (CIP), which includes this Project.
This project is funded through a State Water Resources Control Board Revolving Fund loan, consisting of approximately 20% State and Federal grant funding and 80% loan funding, which will be repaid from the Wastewater Development Impact Fee and the Wastewater Enterprise Funds. A portion of this Project has been funded through the State Proposition 1 Integrated Regional Water Management grant ($250,000), with matching funds from the City’s Parks and Landscape and Lighting Assessment District Replacement Funds ($353,792). Future annual Operation and Maintenance costs will include routine water maintenance activities such as line locating, flushing, valve exercising, pump station maintenance and site security system maintenance.
CITY COUNCIL AGENDA ITEM NO. H.7
06/09/2026
The total funding authorization of $97,521 is within the $99,908 budgeted for the remaining design of this Project.
BACKGROUND
The Wastewater Treatment Plant (WWTP) discharges nearly 4 million gallons per day (MGD) during the winter and roughly 1 MGD during the summer of recycled water into Marsh Creek. Utilization and blending of this valuable resource is a major strategic component for compliance with the requirements of the WWTP National Pollutant Discharge Elimination System (NPDES) Permit. This reduces the reliance and associated treatment costs on potable water and complies with both State and City mandates on increasing recycled water usage.
PROJECT PHASES
1.1 Initial Phase
In FY 2021/22, the City constructed non-potable water mains along Fairview Avenue and Sand Creek Road, a Recycled Water Pump Station 2.1 (“RWPS 2.1”), and completed 14 meter conversions from potable to non-potable water for irrigation.
1.2 Current Phase
Recent data collection indicates a continued increase in demand for non-potable water, requiring upgrades and improvements to the existing non-potable water distribution system. This may include upgrades to RWPS 2.1, as well as improvements to the existing pump that receives raw water from the East Contra Costa County Irrigation District canal adjacent to RWPS 2.1, for the occasional augmentation when necessary. Staff will work with a consultant to study current operations, collect additional data, and provide a report with recommendations, along with cost estimate for the proposed improvements.
CONSULTANT SELECTION
On November 18, 2025, the City issued a Request for Proposals (“RFP”) for the Engineering Design Services for the Project to engage a qualified design consultant to perform the required studies and give recommendations for upgrades to the nonpotable water distribution system. The RFP was advertised in the local paper, posted to the City’s website, and circulated to the Builders Exchange. At the end of the advertisement period, the City did not receive any proposals.
CITY COUNCIL AGENDA ITEM NO. H.7
06/09/2026
Staff then reached out to HydroScience Engineers, Inc., the designer for the initial phase of the Project and negotiated a scope of services and cost proposal to provide engineering design services consistent with staff’s requirements.
HydroScience Engineers, Inc., possesses the skills, experience and certification required to provide the design services for the project.
CITY COUNCIL STRATEGIC INITIATIVE
Focus Area 1: Public Works, Goal 2 - Water, Wastewater and Solid Waste Services:
(b) Ensure adequate water supply by expanding water treatment, storage, and distribution infrastructure.
PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.
DATE OF NOTICE
Not Applicable.
ENVIRONMENTAL DETERMINATION
Not Applicable.
ALTERNATIVE OPTION(S)
1. Do not approve staff’s recommendation.
2. Modify staff’s recommendation.
3. Continue item with direction for staff to return with additional information.
ATTACHMENT(S)
1. Previous Action
2. Resolution
3. Agreement for Professional Services
4. CIP Budget Sheet
PREVIOUS ACTION
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.
On May 26, 2026, by Resolution No. 2026-44, the City Council adopted the City’s 2026/27 -2030/31 Capital Improvement Program, which includes the Project.
RESOLUTION NO. 2026-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BRENTWOOD APPROVING A PROFESSIONAL SERVICES
AGREEMENT WITH HYDROSCIENCE ENGINEERS INC., FOR
ENGINEERING DESIGN SERVICES IN THE AMOUNT OF $88,655,
PLUS A 10% CONTINGENCY OF $8,866, FOR A TOTAL FUNDING
AUTHORIZATION NOT-TO-EXCEED AMOUNT OF $97,521 FOR
THE CITYWIDE NON-POTABLE WATER DISTRIBUTION SYSTEM,
CAPITAL IMPROVEMENT PROGRAM (“CIP”) PROJECT NO. 592-
59202 AND AUTHORIZING THE CITY MANAGER OR DESIGNEE
TO EXECUTE THE AGREEMENT
WHEREAS, on May 26, 2026, by Resolution No. 2026-44, the City Council adopted the City’s 2026/27 -2030/31 CIP, which includes the Project; and WHEREAS, in FY 2021/22, the City constructed non-potable water mains along Fairview Avenue and Sand Creek Road, a Recycled Water Pump Station 2.1 (RWPS 2.1), and completed 14 meter conversions from potable to non-potable water for irrigation; and
WHEREAS, recent data collection indicates a continued increase in demand for non-potable water, requiring upgrades and improvements to the existing nonpotable water distribution system; and WHEREAS, this may include upgrades to RWPS 2.1, as well as improvements to the existing pump that receives raw water from the East Contra Costa County Irrigation District canal adjacent to RWPS 2.1, for occasional augmentation when necessary; and
WHEREAS, the City will work with a consultant to study current operations, collect additional data, and provide a report with any recommendations, along with cost estimate for the proposed improvements; and
WHEREAS, on November 18, 2025, the City issued a Request for Proposals (“RFP”) for Engineering Design Services for the Project to engage a qualified design consultant to perform the required studies and provide recommendations for upgrades to the non-potable water distribution system; and WHEREAS, the RFP was advertised in the local paper, posted to the City’s website, and circulated to the Builders Exchange. At the end of the advertisement period, City did not receive any proposals; and
WHEREAS, staff then reached out to the designer, HydroScience Engineers, Inc., of the initial phase and negotiated a scope of services and cost proposal to provide Engineering Design Services consistent with the City’s requirements; and
WHEREAS, HydroScience Engineers, Inc., possesses the skills, experience and certification required to provide the design services for the project.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood does hereby:
1. Approves a Professional Services Agreement with HydroScience Engineers, Inc., for Engineering Design Services in the amount of $88,655, plus a 10% contingency of $8,866, for a total funding authorization not-to-exceed amount of $97,521 for the Citywide Non-Potable Distribution System, CIP Project No. 592-59202; and
2. Authorizes the City Manager or designee to execute the Agreement in a form approved by the City Attorney.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 9th day of June 2026 by the following vote:
PSA_PW_City Attorney Approved Version 053025
AGREEMENT FOR ENGINEERING DESIGN SERVICES
HYDROSCIENCE ENGINEERS, INC.
THIS AGREEMENT is made and entered into as of the _____ day of __________________, 2026 by and between the City of Brentwood, a municipal corporation of the State of California ("City"), and HydroScience Engineers, Inc., a corporation ("Consultant") (each a “Party” and collectively, the “Parties”).
RECITALS
A. City requires the professional services of a consultant specifically trained and experienced in engineering design services, which are professional services outside of services offered by City.
B. Consultant has the professional skills and experience necessary to perform the services described in this Agreement.
C. Consultant customarily engages in these services as part of its independently established trade, occupation, and/or business, separately from its work for City.
D. City desires to engage Consultant to provide these services because of its qualifications and experience in performing such services
E. Consultant has submitted a proposal to City and has affirmed its willingness and ability to perform such work on the terms and manner set forth in this Agreement.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, the Parties agree as follows:
1. Scope of Work.
1.1 City retains Consultant, as an independent contractor, to perform, and Consultant agrees to render, those services (the "Services") that are described in the attached Exhibit "A," which is incorporated by this reference, pursuant to this Agreement’s terms and conditions.
1.2 Consultant will control the manner and the means of the work to be performed, and be responsible for the professional quality, technical accuracy and coordination of the Services. Consultant will, without additional compensation, correct or revise any errors or deficiencies in the Services.
1.3. Consultant will keep City informed on a regular basis that the Services are being performed in accordance with the requirement and intentions of this Agreement.
1.4 If applicable, Consultant has designated those persons listed in Exhibit “A” to provide the Services to the City. Consultant will not change or reassign those persons described in Exhibit “A” without prior written notice to City, and will not replace those individuals with individuals to whom City has a reasonable objection.
2. Standard of Performance. Consultant acknowledges that in entering into this Agreement the City is relying on Consultant's special skills and experience to do and perform the Services. While performing the Services, Consultant will exercise the reasonable professional care and skill customarily exercised by reputable members of Consultant's profession practicing in the Northern California area. The acceptance of the Services by City does not release Consultant from these obligations.
Consultant will be responsible for employing or engaging all persons necessary to perform the Services.
Consultant will control the manner and means of the services to be performed by its employees and subconsultants. All of Consultant's staff will be qualified by training and experience to perform their assigned tasks. Consultant will give its personal attention to the fulfillment of the provisions of this Agreement by all of its employees and subcontractors, if any, and will keep the Services under its control.
2 PSA_PW_City Attorney Approved Version 053025
CA/Agmts/FTA/PSA/2022/087.1 – PSA Agmt Over $10K with PW.docx On demand of City, if any employee or subcontractor of Consultant fails or refuses to carry out the provisions of this Agreement or appears to be incompetent or to act in a disorderly or improper manner, he or she will be discharged immediately from the Services.
3. Term. Unless earlier terminated, the term of this Agreement will commence upon the date first above written and will expire upon completion of the Services by Consultant.
4. Schedule. Consultant will generally adhere to the schedule set forth in Exhibit “A” provided, that City will grant reasonable extensions of time for the performance of the Services occasioned by unusually lengthy governmental reviews of Consultant’s work product or other unavoidable delays occasioned by unforeseen circumstances; provided, further, that such unavoidable delay will not include strikes, lockouts, work stoppages, or other labor disturbances conducted by, or on behalf of, Consultant’s officers or employees.
Consultant acknowledges the importance to City of City’s project schedule and agrees to put forth its best professional efforts to perform the Services in a manner consistent with that schedule. City understands, however, that Consultant’s performance must be governed by sound practices. Consultant will work such overtime or engage such personnel and equipment as necessary to maintain the schedule, without additional compensation.
5. Compensation.
5.1 The total fee payable for the Services to be performed during the term of this Agreement will be a not to exceed amount of Eighty-Eight Thousand, Six Hundred Fifty-Five dollars ($88,655) as may be further specified in the attached Exhibit “A.” No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. The City reserves the right to withhold a ten percent (10%) retention until City has accepted the Services.
5.2 Payment will occur only after receipt by City of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City.
5.3 Within thirty (30) days after receipt of any applicable progress payment request, City will verify the accuracy of the request, correct the charges where appropriate, and make payment to Consultant in an amount equal to the amount of such application, as verified or corrected by City. No payment made prior to completion and acceptance of the Services will constitute acceptance of any part of the Services.
City reserves the right to withhold payment from Consultant because of Services not performed satisfactorily, delays in Consultant's performance of Services, or other defaults hereunder.
6. Status of Consultant. Consultant will perform the Services as an independent contractor, free from the control and direction of City, in pursuit of Consultant’s independent calling, and not as an employee of City. The persons used by Consultant to provide the Services under this Agreement will not be considered employees of City for any purposes whatsoever and City will not pay any tax, workers’ compensation insurance, retirement contributions or unemployment contributions on behalf of Consultant or its employees or subcontractors. Consultant agrees to indemnify and pay City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers’ compensation payment, including, but not limited to, those based on any provision of the Federal Affordable Care Act, which City may be required to make on behalf of Consultant or any agent, employee, or contractor of Consultant for work done under this Agreement. The payment made to Consultant pursuant to the Agreement will be the full and complete compensation to which Consultant is entitled. City will not make any federal or state tax withholdings on behalf of Consultant or its agents, employees or subcontractors.
At the City’s election, City may deduct the amounts paid pursuant to this Section, from any balance owing to Consultant.
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7. Subcontracting. Consultant's services are being requested by City because they are unique and personal. Except as may be specified in Exhibit “A”, Consultant will not subcontract any portion of the Services without prior written approval of City Manager or their designee. If Consultant subcontracts any of the Services, Consultant will be fully responsible to City for the acts, errors and omissions of Consultant's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Consultant is for the acts and omissions of persons directly employed by Consultant. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Consultant and City.
Consultant will be responsible for payment of subcontractors. Consultant will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Consultant's work unless specifically noted to the contrary in the subcontract and approved in writing by City.
8. Other Consultants. The City reserves the right to employ other consultants in connection with the Services.
9. Indemnification. Consultant agrees to indemnify, including the cost to defend, City, its officers, agents, volunteers and employees from any and all claims, demands, costs or liability that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant and its agents in the performance of services under this Agreement, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by City or the agents, servants, or independent contractors who are directly responsible to City, or arising from the active negligence of City.
10. Insurance. Consultant will obtain and maintain, at its cost and expense, for the duration of the Agreement and any amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the Services by Consultant or Consultant’s agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A:VII."
10.1 Coverages and Limits. Consultant will maintain the types of coverages and minimum limits indicated below, unless Risk Manager or City Manager, in consultation with the City Attorney approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Consultant's indemnification obligations under this Agreement. City, its officers, agents, volunteers and employees make no representation that the limits of the insurance specified to be carried by Consultant pursuant to this Agreement are adequate to protect Consultant. The coverage will contain no special limitations on the scope of its protection to the above-designated insureds except for Workers Compensation and errors and omissions insurance. Consultant will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. If Consultant believes that any required insurance coverage is inadequate, Consultant will obtain such additional insurance coverage, as Consultant deems adequate, at Consultant's sole expense.
10.1.1 Commercial General Liability Insurance. $2,000,000 combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits will apply separately to the work under this Agreement or the general aggregate will be twice the required per occurrence limit.
10.1.2 Automobile Liability. $1,000,000 combined single-limit per accident for bodily injury and property damage.
10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code and Employer's Liability limits of $1,000,000 per accident for bodily injury. Workers' Compensation and Employer's Liability insurance will not be required if Consultant has no employees and provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to Consultant’s profession with limits of not less than $1,000,000 per claim.
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10.2 Endorsements. For Commercial General Liability Insurance, Consultant will ensure that the policies are endorsed to name the City, its officers, agents, volunteers and employees as additional insureds. Prior to City's execution of this Agreement, Consultant will furnish, to the satisfaction of the City, certificates of insurance and endorsements.
10.3 Cancellation. Insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent pursuant to the notice provisions of this Agreement.
10.4 Failure to Maintain Coverage. If Consultant fails to maintain any of these insurance coverages, then City will have the option to declare Consultant in breach of this Agreement, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Consultant is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Consultant or deduct the amount paid from any sums due Consultant under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements.
10.6 Primary Coverage. For any claims related to the Services and this Agreement, the Consultant’s insurance coverage will be primary insurance with respect to City, its officers, agents, volunteers and employees. Any insurance or self-insurance maintained by City for itself, its officers, agents, volunteers and employees, will be in excess of Consultant’s insurance and not contributory with it.
10.7 Reduction in Coverage/Material Changes. Consultant will notify City in writing pursuant to the notice provisions of this Agreement thirty (30) days prior to any reduction in any of the insurance coverage required pursuant to this Agreement or any material changes to the respective insurance policies.
10.8 Waiver of Subrogation. The policies will contain a waiver of subrogation for the benefit of City.
11. Business License. If required, Consultant will obtain and maintain a City of Brentwood Business License for the term of the Agreement, as it may be amended from time-to-time.
12. Maintenance of Records. Consultant will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Consultant will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Consultant will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
13. Ownership of Documents.
13.1 All product produced by Consultant or its agents, employees, and subcontractors pursuant to this Agreement (the “Work Product”) is the property of City. In the event this Agreement is terminated, all Work Product produced by Consultant or its agents, employees and subcontractors pursuant to this Agreement will be delivered to City pursuant to the termination clause of this Agreement. Consultant will have the right to make one (1) copy of the Work Product for Consultant’s records.
13.2 The Work Product may be used by City and its agents, employees, representatives, and assigns, in whole or in part, or in modified form, for all purposes City may deem advisable, without further employment of or payment of any compensation to Consultant; provided, however, that if this Agreement is terminated for any reason prior to completion of the Project and if under such circumstances City uses, or engages the services of and directs another consultant to use, the Work Product, City agrees to hold Consultant harmless from any and all liability, costs, and expenses relative to claims arising out of matters
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14. Copyrights. Consultant agrees that all copyrights that arise from the Services will be vested in City and Consultant relinquishes all claims to the copyrights in favor of City.
15. Confidentiality. All documents, reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of the Services pursuant to the Agreement are confidential until released by the City to the public, and the Consultant will not make any of these documents or information available to any individual or organization not employed by the Consultant or the City without the written consent of the City before any such release.
16. Notices. Any notices relating to this Agreement will be given in writing and will be deemed sufficiently given and served for all purposes when delivered personally, by facsimile or by generally recognized overnight courier service, or five (5) days after deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, addressed as follows:
For City:
City of Brentwood
150 City Park Way
Brentwood, CA 94513
Phone No. (925) 516-5420
Attn: Meghan Oliveira, Assoc. Engineer
Email:[email protected]
For Consultant: HydroScience Engineers, Inc.
Address: 10569 Old Placerville Road
Sacramento, CA 95827
Phone No.: (916) 364-1490
Attn: Bill Slenter, Vice President
Either Party may change its address for purposes of this section by giving the other Party written notice of the new address in the manner set forth above.
17. Conflicts of Interest.
17.1 City will evaluate Consultant’s duties pursuant to this Agreement to determine whether disclosure under the Political Reform Act and City’s Conflict of Interest Code is required of Consultant or any of Consultant’s employees, agents, or subcontractors. Should it be determined that disclosure is required, Consultant or Consultant’s affected employees, agents, or subcontractors will complete and file with the City Clerk those schedules specified by City and contained in the Statement of Economic Interests Form 700.
17.2 Consultant understands that its professional responsibility is solely to City. Consultant warrants that it presently has no interest, present or contemplated, and will not acquire any direct or indirect interest, that would conflict with its performance of this Agreement. Consultant further warrants that neither Consultant, nor Consultant’s agents, employees, subcontractors and consultants have any ancillary real property, business interests or income that will be affected by this Agreement or, alternatively, that Consultant will file with the City an affidavit disclosing this interest. Consultant will not knowingly, and will take reasonable steps to ensure that it does not, employ a person having such an interest in the performance of this Agreement. If after employment of a person, Consultant discovers that it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant will promptly disclose the relationship to the City and take such action as the City may direct to remedy the conflict.
18. General Compliance with Laws. Consultant will keep fully informed of federal, state and local laws, ordinances, and regulations (“Laws”) that in any manner affect those employed by Consultant, or in any way affect Consultant’s performance of the Services. Consultant will at all times observe and comply with
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19. Pandemic Health Laws. Consultant’s duty to comply with Laws includes compliance by Consultant with all local, state, or federal Laws that have been or may be enacted in response to the COVID-19 pandemic (collectively, “Health Laws”), which include all of the County of Contra Costa Health Orders. Failure to fully comply with the Health Laws constitutes a material default, subject to all available remedies including suspension or termination.
20. Discrimination and Harassment Prohibited. Consultant will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment.
21. Termination. In the event of the Consultant's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Consultant in writing pursuant to the notice provisions of this Agreement. Consultant has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Consultant has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement. In the event City elects to terminate, City will have the right to immediate possession of all Work Product and work in progress prepared by Consultant, whether located at the project site, at Consultant's place of business, or at the offices of a subconsultant.
Either Party, upon tendering thirty (30) calendar days written notice to the other Party, may terminate this Agreement for convenience. In this event and upon request of City, Consultant will assemble the work product without charge and put it in order for proper filing and closing and deliver it to City. Consultant will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made.
22. Covenants against Contingent Fees. Consultant warrants that Consultant has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, and that Consultant has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to terminate this Agreement for nonperformance, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee.
23. Claims and Lawsuits. By signing this Agreement, Consultant agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Consultant acknowledges that if a false claim is submitted to City by Consultant, it may be considered fraud and Consultant may be subject to criminal prosecution. Consultant acknowledges that California Government Code sections 12650 et seq., the False Claims Act, applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Consultant acknowledges that the filing of a false claim may subject Consultant to an administrative debarment proceeding as the result of which Consultant may be prevented to act as a Consultant on any public work or improvement for a period of up to five (5) years. Consultant acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement.
24. Jurisdiction, Venue and Governing Law. Any action at law or in equity brought by either of the Parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of Contra Costa, State of California, and the Parties waive all provisions of law providing for a change of venue in these proceedings to any other county. This agreement
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25. Testimony. Consultant will testify at City's request if litigation is brought against City in connection with Consultant's services under this agreement. Unless the action is brought by Consultant, or is based upon Consultant's actual or alleged negligence or other wrongdoing, City, upon prior written agreement with Consultant will compensate Consultant for time spent in preparation for testimony, testimony, and travel at Consultant's standard hourly rates at the time of actual testimony.
26. Successors and Assigns. It is mutually understood and agreed that this Agreement will be binding upon the Parties and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Consultant without the prior written consent of City, which will not be unreasonably withheld.
27. Section Headings. Section headings as used in this Agreement are for convenience only and will not be deemed a part of such sections and will not be construed to change the meaning of the section.
28. Waivers. The waiver by either Party of any breach or violation of any term, covenant, or condition of this Agreement or of any applicable law will not be deemed a waiver of such term, covenant, condition or law or of any subsequent breach or violation of same or of any other term, covenant, condition or law.
The acceptance by either Party of any fee or other payment which may become due under this Agreement will not be deemed to be a waiver of any preceding breach or violation by the other Party of any term, covenant, or condition of this Agreement or any applicable law.
29. Entire Agreement. This Agreement, together with any other written document referred to or contemplated by it embody the entire Agreement and understanding between the parties relating to the subject matter of it. The City Manager is authorized, in consultation with the City Attorney, to agree to nonmaterial amendments to this Agreement. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties.
30. Authority. The individuals executing this Agreement and the instruments referenced in it on behalf of Consultant each represent and warrant that they have the legal power, right and actual authority to bind Consultant to the terms and conditions of this Agreement.
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31. Severability. If any term, provision, condition or covenant of this Agreement or its application to any party or circumstances will be held, to any extent, invalid or unenforceable, the remainder of this Agreement, or the application of the term, provision, condition or covenant to persons or circumstances other than those as to whom or which it is held invalid or unenforceable, will not be affected, and will be valid and enforceable to the fullest extent permitted by law.
32. Signatures.
32.1 Counterparts. This Agreement may be executed in two or more counterparts, each of which together will be deemed an original, but all of which together will constitute the same instrument.
32.2 Digital/Electronic Signatures. Using a City-approved method, this Agreement may be executed using digital or electronic signatures in accordance with Government Code Section 16.5. The presence of an electronic signature on this Agreement will be construed as the Parties’ consent to do business electronically.
CONSULTANT:
* By:
Printed Name: Curtis Liam
Title: President
** By:
Printed Name: Hilde Harris
Title: Chief Financial Officer
CITY:
By:
G. Harold Duffey, City Manager
ATTEST:
By:
Amanda McVey, City Clerk
APPROVED AS TO FORM:
By:
Thomas Lloyd Smith, City Attorney
If required by City, proper notarial acknowledgment of execution by Consultant must be attached. If a Corporation, Agreement must be signed by one corporate officer from each of the following two groups. *Group A. **Group B.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.
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SCOPE OF SERVICES
Consultant will perform the Services stated in the attached, at the rates included. [INTENTIONALLY LEFT BLANK]
February 13, 2026
Meghan Oliveira, Associate Engineer
Public Works/Engineering
150 City Park Way
Brentwood, CA 94513-1164
Subject: Proposal for Engineering Services – Non-Potable Water System Study Dear Meghan:
HydroScience previously prepared a design and supported construction of the Citywide NonPotable Water (NPW) Distribution System Pipeline and Pump Station. Construction of the pumping facility was completed in 2022. Commissioning of a sixth effluent pump at the WWTP was completed in mid-2024. At the City’s request, we have prepared this letter proposal to evaluate the existing conditions and available alternatives to expand the capacity of this facility.
This proposal presents our understanding and our proposed scope of services, fee, and schedule for the project.
Understanding
The existing pump station consists of two booster pumps and a jockey pump located in a concrete masonry unit (CMU) utility building. The pump station utilizes a PLC-based control system with SCADA telemetry. A new pole-mounted transformer and utility service was installed by PG&E to power the facility. A plug-in receptacle for a portable standby generator is included. The facility currently functions as an inline booster pump station, receiving flow from the Zone 1 distribution system and boosting it to Zone 2. Provisions were made for connection of a future on-site storage tank.
The facility was designed in accordance with this criteria:
• Minimum flow: 18 gpm
• Maximum flow: 1,000 gpm at 125 psi discharge and 80 psi suction pressures • Maximum suction pipe velocity: 4.0 ft/s (10” pump suction pipe) • Maximum discharge pipe velocity: 6.4 ft/s (8” pump discharge pipe) PG&E provided a 200-amp service with a pole-mounted transformer rated 75 kVA. A concern has been raised whether this transformer can power the full load amps continuously or can only power one duty pump and the jockey pump in simultaneous continuous operation.
City operators reported the following regarding recent operating conditions in late 2024:
• Pump station target set point is 125 psi.
• During the daytime this pressure setpoint is maintained while experiencing flow demands of 300-400 gpm continuously.
Proposal for Engineering Services – Non-Potable Water System Study February 13, 2026
• Demand increases to peak at 10:30 pm and discharge psi drops to approximately 74-80 psi while delivering 1,000 gpm while duty pump is running at 100% speed. Peak demand occurs for 6 to 8 hours nightly.
• Pump station suction pressure ranges from 80 to 85 psi but may drop to 30 psi during peak demand due to lack of pumping capacity at the WWTP.
After confirming with HydroScience, the City added another stage to the pump station which runs the jockey pump in parallel with the duty pump, increasing the pump station max capacity. The sixth effluent pump was also added to the WWTP, supplementing the available suction pressure.
The City provided additional pump station flow and pressure data from April 2025 with these new operating conditions (Note this was for spring demand only and does not include summer data).:
• Pump station target set point is 125 psi.
• During the daytime pressure is maintained between 110-125 psi while experiencing flow demands of 1,300-1,500 gpm continuously.
• Demand increases to peak after 10:30 pm and discharge psi drops to approximately 86-105 psi while delivering 1,500-1,750 gpm and lasts several hours • There are more customers connected to the system now than when the last demand assessment/modeling effort was performed prior to construction of the pump station. All new developments in the service area are required to connect to the recycled water system. • Several golf courses closed after the 2013 study, but the City would like to retain the capability to connect them in the future.
The City has recently determined that additional pumping capacity would be beneficial to operation of the NPW system, particularly during peak summer demands. The following operating criteria will be considered:
• Peak flow demand for Zone 2 is currently unknown. A preliminary target flow rate of 2,000 gpm was discussed prior but, based on the April 2025 data, peak demand may exceed 2,500 gpm. Addition of future demand is anticipated as new customers are connected. • Minimum delivery pressure of 60 psi is required for the end user with a target goal of 70 psi at each point of connection. This is anticipated to require a pump station discharge pressure of 155 psi, based on prior operation of the raw water pumping station and modeling data. • New duty pumps to operate at peak flow for 9 hours, continuously. • An on-site tank will be needed to allow the pump station to meet peak nighttime flow and pressure demands without exceeding the peak delivery capacity of the WWTP pump station.
The installation of a tank will significantly reduce available pump suction pressure and require pump upgrades to provide the additional lift. The 2019 HydroScience Design Report proposed a partially-buried 1.1 MG tank, and prior reports recommended a 1.5 MG tank to fully utilize the WWTP design pumping capacity and maximize delivery. Tank size will be evaluated, maximizing the existing available area on the site.
• Due to limited information on the existing and future customer demand, the desired pump station duty point will be derived from the available tank volume and max system delivery pressure.
Proposal for Engineering Services – Non-Potable Water System Study February 13, 2026
• The City envisions Roddy Ranch Pump Station as a means to augment the recycled water by pumping raw ECCID water directly into the new Zone 2 tank, not as a stand-alone booster pump station.
In developing the pump station upgrade conceptual design, we will evaluate the following options:
• Addition of a hydropneumatic tank and/or a jockey pump to reduce pump starts and stops. • Addition of an onsite storage tank to provide a supply buffer to the pump station. • Utilize both large pumps in combination with the jockey pump to meet peak demand. • Increase the size of the jockey pump. This will increase the minimum pump station flow rate and may require an on-site hydropneumatic tank to manage low flow rates. • Modification of the existing structure to accommodate a higher pump station capacity. • Adding an additional structure with new pumps while leaving the existing pump station building in place.
• Increase the electrical service size, including the addition of a pad-mounted transformer, to accommodate the increased electrical demand.
• Replacement of existing above-grade and buried piping including tie-ins. • Tank bypass connection
The City is seeking a solution that maximizes the value of existing assets while providing the maximum possible improvement to flow and pressure output without triggering rework of buried piping. The City understands that some solutions identified may increase pump suction and discharge piping beyond typical maximum velocities and has indicated that this may be acceptable as a near-term solution.
The purpose of the study addressed by this proposal is to evaluate alternatives and recommend the best approach to upgrading the facility to provide the desired peak flow capacity.
Scope of Services
HydroScience proposes the following scope of services to perform the requested study:
Task 1: Project Initiation, Hydraulic & Operational Evaluation HydroScience will conduct a virtual kickoff meeting with City staff. The meeting will be attended by HydroScience key staff, the City’s lead project manager, and supporting engineering and operations and maintenance (O&M) staff who will be involved in the project or have valuable input to contribute. HydroScience will prepare an agenda and submit it at least one week prior to the meeting. The agenda will include a list of information needs to support our evaluation.
HydroScience will collect data from the City at the kickoff meeting and, if necessary, visit the project site with the City team to review existing conditions and discuss the details of the project.
HydroScience will evaluate the existing system including SCADA data and will develop hydraulic criteria for the pump station improvements:
Proposal for Engineering Services – Non-Potable Water System Study February 13, 2026
• Flow demand including peak hour demand
• Pump station minimum and maximum discharge pressure
• Feasible tank volume. Site, visibility, constructability and geotechnical limitations for tank construction will be considered.
• Feasible WWTP supply to the tank. City will provide SCADA data from the effluent pump station and tank during peak demand and seasonal trends to estimate the volume available.
HydroScience will present the results of the initial research phase and hydraulic analysis to the City for confirmation, prior to proceeding with Task 2.
Meetings:
• Kickoff meeting (virtual)
• Two coordination meetings during this task (virtual)
• 1 site visit
Task 2: Pumping Facility Evaluation
Utilizing the system flow and pressure criteria established in Task 1, HydroScience will evaluate alternatives to upgrade the Pump Station to meet this new duty point or to come as close as possible to it within the limitations of the existing pump suction and discharge manifolds, pump cans, building space, and power distribution systems. Additionally, the option of adding a new structure with added pump capacity will be considered. The evaluation will consider the following:
• Storage: Develop preliminary design criteria for the tank to be constructed at the site. This change will significantly drop the suction-side pressure, requiring pump replacement. • Pumps: Update the pump hydraulic calculations to determine the new duty point for various pumping scenarios (number of pumps operating simultaneously). Check that pump NPSH requirements are met at higher suction line velocities. Coordinate with the pump manufacturer as required.
• Identify Capacity Expansion Options: In coordination with the pump manufacturer, determine the largest feasible pumps that can be installed within the existing pump cans and perform acceptably with the existing suction and discharge piping diameters, and additional pumps added if feasible. The performance of the upgraded pumps under the expected hydraulic conditions will be estimated. Note that the available hydraulic model does not support the development of a complete system curve, nor does this scope include updating the model to provide that capability. Instead, estimates will be made based on data provided and evaluated in Task 1 and the tank size determined in Task 2. • Additional Pumps: Evaluate the option of adding an additional structure to house additional pumps, including equipment slabs, pump cans, electrical panels, HVAC, lighting, similar to the existing building.
• Pump Station Piping: Determine the suction and discharge piping velocities at the higher target flow, evaluate whether these velocities are feasible from a short-term and long-term standpoint, comment on the potential effects of these velocities on pipe interior lining life, and
Proposal for Engineering Services – Non-Potable Water System Study February 13, 2026
provide a recommendation for whether pipe upsizing is needed in the near-term or the longterm. • Evaluate Turndown Capabilities: Identify the flow turndown capabilities of the proposed replacement pumps operating at minimum speed.
• Appurtenances and Instrumentation Upgrades: Identify appurtenances and instrumentation requiring replacement due to increased pump station capacity. This evaluation will include, but is not limited to, air/vacuum release valves, flow meter, surge anticipator valve, and other mechanical equipment.
• Building Ventilation: Increased heat loading due to larger motors and pump VFDs may exceed the capacity of the existing air conditioning and ventilation. These will be assessed for replacement if necessary.
• Electrical Utility Service: Utilizing the load estimates prepared from the pumping/hydraulic evaluation, determine the additional utility service and power distribution capacity needed to support the higher pumping horsepower. It is anticipated that a pad-mounted transformer will be required to meet the demand.
• Budgetary Costs: HydroScience will prepare an Engineer’s Opinion of Probable Construction Costs for the recommended alternative. This will be utilized by the City to secure funding for design and construction of the project. HydroScience will also include an estimate of the design costs.
HydroScience will present the results of our evaluation in a Draft Technical Memorandum (TM).
HydroScience will incorporate City feedback as appropriate and finalize the TM.
Meetings:
• Two virtual coordination meetings during this task
Deliverables:
• Draft and Final Facility Upgrade Technical Memorandum with estimate and 10% drawings, PDF
Exclusions
• The City requested assistance with a PG&E service application for upgraded power service.
HydroScience recommends deferring this task until detailed design, to be scoped separately.
At that time there will be sufficient information to develop the application. We will expedite this process at the outset of the design phase.
• The project excludes hydraulic modeling. The evaluation will be based on a review of SCADA data and City provided information on observed operating conditions. • The project assumes the WWTP can provide adequate supply to fill the proposed tank. An analysis of WWTP supply to the tank is not included in this scope of work. • A surge analysis of the delivery main may be required for design but is not part of the scope of this project.
Proposal for Engineering Services – Non-Potable Water System Study February 13, 2026
• Site development improvements (fence relocations, trail modifications, etc.) will not be evaluated in this phase. Conceptual improvements will be limited to site boundaries. • Design modifications to Roddy Ranch Pump Station. We will show a pipeline coming from the site boundary to a tank air gap connection.
Schedule
HydroScience anticipates completing the project in accordance with the following schedule:
Task Date
Submit Draft Technical Memorandum 10 weeks from notice to proceed Submit Final Technical Memorandum 2 weeks after comments received Budget
For completion of the scope of work described above, HydroScience proposes a not-to-exceed budget of $88,655, as detailed in Attachment A. All work would be performed on time-andmaterials basis up to this not-to-exceed amount.
Sincerely yours,
HYDROSCIENCE ENGINEERS
Bill Slenter, PE
Vice President
Attachments
Attachment A
Proposal for Engineering Services – Non-Potable Water System Study City of Brentwood
Task Description
Curtis LamPIC and QA/QCBill SlenterProject ManagerAustin PoulsonProject EngineerThinh LeElectricalMichael Embry, ElectricalAnthony PerezDraftingHoursFeeOther Direct CostsExpense Subtotal with MarkupTotal Fee Labor Classification Prin Prin E-IV E-IX E-III CAD Mgr
Hourly Rate $330 $330 $258 $319 $215 $179
1 Project Initiation, Hydraulic & Operational Evaluation 8 36 116 6 2 12 180 $48,940 $400 $440 $49,380 General PM and QAQC 6 16 22 $7,260 $0 $7,260
Meetings and Site Visit 2 10 16 4 32 $9,364 $400 $440 $9,804 Hydraulic Criteria Evaluation 6 60 66 $17,460 $0 $17,460 Tank Siting Evaluation 4 40 2 2 12 60 $14,856 $0 $14,856 2 Pumping Facility Evaluation 0 11 97 6 28 15 157 $39,275 $0 $0 $39,275 Pump Upgrade Evaluation 4 45 49 $12,930 $0 $12,930
Hydropneumatic Tank Evaluation 1 10 11 $2,910 $0 $2,910 Electrical Power Evaluation 3 16 19 $4,397 $0 $4,397
Prepare Technical Memorandum 6 42 3 12 15 78 $19,038 $0 $19,038 OVERALL BASE SERVICES 8 47 213 12 30 27 337 $88,215 $400 $440 $88,655 February 13, 2026
LABOR CLASSIFICATION HOURLY RATE
Principal $330
Engineer IX $319
Engineer VIII $308
Engineer VII $293
Engineer VI $280
Engineer V $269
Engineer IV $258
Engineer III $240
Engineer II $228
Engineer I $208
Engineering Aide $120
Construction Professional VI $220
Construction Professional V $210
Construction Professional IV $200
Construction Professional III $190
Construction Professional II $170
Construction Professional I $160
Cross Connection Control Specialist $145
CAD Manager $179
CAD Designer I $155
Marketing Professional $130
Administrative II $120
Administrative $105
HYDROSCIENCE ENGINEERS, INC.
2026 Standard Schedule of Billing Rates
Rates are subject to increase annually on January 1
of each calendar year.
Hourly billing rates include postage and telephone charges that are normal to the work authorized. Other direct costs for travel, reproduction, mail service, outside services, etc. will be invoiced at 110 percent of the actual cost. Rates for expert witness services shall be billed at the quoted rates plus $50/hour.
Project Title: * MULTI-YEAR * Project #:
Citywide Non-Potable Water Distribution System 592-59202 Description/Justification:
In FY 2021/22, the City constructed non-potable water mains along Fairview Avenue and Sand Creek Road, a Recycled Water Pump Station 2.1 (RWPS 2.1) and 14 meter conversions from potable to non-potable for irrigation. This project primarily consists of upgrades to RWPS 2.1 including the electrical switchgear, upsizing pumps and constructing an on-site storage tank.
Recent data collection shows that there continues to be a growing demand for non-potable water, requiring upgrades and improvements to the non-potable water distribution system. This includes RWPS 2.1, which must be improved to provide sufficient flow and capacity, as well as the existing pump that receives raw water from the East Contra Costa County Irrigation District canal adjacent to RWPS 2.1, for rare augmentation when needed. The City is working with a consultant to study current operations, collect additional data and provide a report with any further recommendations.
Project Status:
The remaining portion of this project is in the design phase, with design anticipated to be complete in FY 2026/27 and construction is anticipated to be complete in FY 2027/28.
Supplemental Information:
The Wastewater Treatment Plant (WWTP) discharges recycled water into Marsh Creek at the rate of nearly 4 million gallons per day (MGD) in the winter and roughly 1 MGD in the summer. Utilization and blending of this valuable resource is a major strategic component for compliance with the requirements of the WWTP National Pollutant Discharge Elimination System (NPDES) Permit.
This reduces the reliance and associated treatment costs on potable water and complies with both State and City mandates on increasing recycled water usage.
This project is funded by a State Water Resources Control Board Revolving Fund (SRF) loan, consisting of approximately 20% State and Federal grants and 80% loan, which will be repaid from the Wastewater Development Impact Fee and the Wastewater Enterprise Funds. A portion of this project has been funded by the State Proposition 1 Integrated Regional Water Management grant ($250,000), with matching funds from the City’s Parks and LLAD Replacement Funds ($353,792). There will be future annual O & M costs from routine water maintenance, such as line location, flushing, valve exercising, pump station, site security system, etc.
Project Category: Wastewater Improvements
Location: Sand Creek Road from Fairview
Avenue to Brentwood Boulevard,
Fairview Avenue from Grant Street to
Roddy Ranch Pump Station
Project Manager: M. Oliveira
Project Priority: 1A - Mandatory
Est. Completion Date: 2027/28
Future Annual
O & M Impact: $1,500
Public Art
Requirement: Exempt
General Plan Policy: IF 1-1
99 City of Brentwood 2026/27 – 2030/31 Capital Improvement Program
Project Title: * MULTI-YEAR * Project #:
Citywide Non-Potable Water Distribution System (continued) 592-59202 PROJECT EXPENDITURES Prior 2026/27 2027/28 2028/29 2029/30 2030/31 TOTAL 70239 Legal 7,270 $ 7,270
90040 Planning and Design 1,055,546 99,908 $ 1,155,454
90050 Construction 7,299,185 406,018 $ 7,705,203
90070 Project Administration 237,501 $ 237,501
90100 Land/ROW/Acquisitions 302,400 $ 302,400
TOTAL $ 8,901,902 $ 99,908 $ 406,018 9,407,828 $
PROJECT FUNDING Prior 2026/27 2027/28 2028/29 2029/30 2030/31 TOTAL 47-Var Federal/State/Agency 9,054,036 $ 9,054,036
47708 Replacement - Parks & LLAD 353,792 $ 353,792
TOTAL $ 9,407,828 9,407,828 $
PROJECT FINANCING CURRENT PROPOSED
100
City of Brentwood 2026/27 – 2030/31 Capital Improvement Program
CITY COUNCIL AGENDA ITEM NO. H.8
06/09/2026
SUBJECT: Overview of Engineering Standards Related to Street Design, Traffic Control Devices, and Traffic Calming
DEPARTMENT: Engineering
STAFF: Allen Baquilar PE, Director of Engineering / City Engineer
TITLE/RECOMMENDATION
Receive information regarding the City’s Engineering Standards governing street design, traffic control devices, and traffic calming, including applicable responsibilities under the Municipal Code and State law.
FISCAL IMPACT
Not Applicable
BACKGROUND
Street design within the City is governed by the City’s Engineering Standard Plans and Specifications, the Engineering Procedures Manual and applicable State design guidance (e.g., Caltrans standards).
These design standards regulate roadway geometry, lane widths, sidewalks, drainage, and multimodal accommodations. The City Engineer reviews all development and capital improvement projects to ensure compliance. California Vehicle Code (CVC) is the body of state law that regulates vehicles, drivers, and traffic operations in California. CVC also requires that traffic controls conform to the stateadopted California Manual on Uniform Traffic Control Devices (CA-MUTCD). City Engineers apply and enforce these laws by designing, installing, and maintaining traffic control devices in compliance with the CA-MUTCD, ensuring roadway decisions are legally enforceable and grounded in engineering judgment.
Within Brentwood Municipal Code, under Chapter 10 Vehicles and Traffic:
§ 10.03.010 City engineer.
The city engineer shall be a licensed professional engineer. Whenever the city engineer is required or authorized to place or maintain official traffic control devices
CITY COUNCIL AGENDA ITEM NO. H.8
06/09/2026
or signals, they or one of their designees may cause such devices or signals to be placed or maintained.
§ 10.03.020 Powers and duties of the city engineer—Delegation.
It shall be the general duty of the city engineer to determine the installation, proper timing, and maintenance of traffic control devices and signals, to conduct engineering analyses of traffic collisions and to devise remedial measures, to conduct engineering and traffic investigations of traffic conditions, to cooperate with other city officials, including, but not limited to, the chief of police, in the development of ways and means to improve traffic conditions, and to carry out the additional powers and duties imposed by the laws of the city. Whenever, by the provisions of this chapter, a power is granted to the city engineer or a duty is imposed upon him or her, the power may be exercised, or the duty may be performed by a person authorized in writing by him or her.
In summary, the City Engineer reports to the City Manager and is a licensed Civil Engineer (PE) entrusted with acting as the municipality’s highest-level technical authority on public works and development engineering. The role requires a combination of professional licensure, extensive engineering experience, and the ability to exercise independent judgment in reviewing and approving infrastructure plans, construction documents, and engineering studies for compliance with applicable standards.
In making engineering decisions, a City Engineer must follow a layered framework of legal and technical requirements set for in the following:
1) California Professional Engineers Act and Professional Land Surveyors Act which govern licensing, ethical conduct, and scope of practice. 2) Subdivision Map Act in the Government Code which dictates how land division maps and improvements are reviewed and approved.
3) CEQA (California Environmental Quality Act) for environmental review of discretionary approvals
4) Applicable federal and state standards such as Caltrans design manuals, the Manual on Uniform Traffic Control Devices (MUTCD), and State water quality and stormwater regulations.
Locally, they are also bound by municipal codes, city engineering standards, counciladopted design criteria (i.e. objective design standards), General Plan Circulation Element, Downtown Specific Plan, Innovation Center Specific Plan, and Local Roadway Safety Plan.
CITY COUNCIL AGENDA ITEM NO. H.8
06/09/2026
Through resolution, City Council granted the authority to update the City’s Standard Plans and Specifications and Engineering Procedures Manual to the City Engineer on April 22, 1997, and February 12, 2002, respectively (see Attachments 2 & 3). These documents establish minimum guidelines and standards for the design and construction of public and private improvements in Brentwood.
Practically, this means the City Engineer must ensure that all public improvements are safe, constructible, legally compliant, and consistent with adopted policies, while also exercising professional engineering judgment when standards are silent or require interpretation.
The City Engineer’s authority is both technical and administrative, as they serve as the approving authority for engineering plans, but must do so within the constraints of state law, professional licensure requirements, and local legislative direction.
The core responsibilities of the City Engineer is summarized in the following table:
Responsibility Area Description Key Authorities / Standards Traffic Control
Authority
Installs, maintains, and
determines the need for traffic
control devices such as stop
signs, signals, striping, and
signage. Ensure devices are
necessary and justified.
California Vehicle Code;
California Manual on Uniform
Traffic Control Devices (CA
MUTCD); Brentwood
Municipal Code (Title 10)
Traffic Engineering
& Operations
Conducts engineering and
traffic studies and determines
appropriate speed limits,
signal warrants, and traffic
controls based on data and
established methodologies.
California Vehicle Code; CA
MUTCD; Engineering best
practices
Street Design &
Development
Review
Reviews and approves public
and private development plans
to ensure compliance with City
standards, including roadway
design, drainage, ADA access,
and multimodal features.
City Engineering Standards;
Subdivision regulations;
Caltrans and AASHTO
guidance
Traffic Calming
Program
Administration
Evaluates traffic calming
requests, analyzes data, and
determines eligibility and
appropriate measures (e.g.,
City Traffic Calming Program;
Engineering judgment;
applicable State standards
CITY COUNCIL AGENDA ITEM NO. H.8
06/09/2026
speed humps), ensuring
consistency with City policy
and safety requirements.
Construction
Oversight & Public
Improvements
Oversees capital improvement
projects, inspects construction,
and inspects public
infrastructure to ensure it
meets approved plans and City
specifications.
City Standard Plans &
Specifications; State
Standards; Public Works
requirements
Traffic Calming
When evaluating traffic calming measures on city streets, the City Engineer is exercising delegated authority within a framework of federal law, state law, professional engineering standards, local ordinances, and accepted engineering practice.
Hierarchy of Requirements:
Level Authority Influence on Traffic Calming Analysis
Federal MUTCD, ADA, FHWA guidance Establishes requirements for traffic control devices, accessibility, and roadway safety.
State California Vehicle Code,
California MUTCD, Streets &
Highways Code
Regulates traffic control authority,
establishes engineering criteria, and
requires uniformity across jurisdictions.
Professional Engineering licensure laws Requires decisions to be based on engineering judgment supported by data
and analysis.
Local Municipal Code, adopted
engineering standards, Council
policies, General Plan
Establishes local priorities, procedures,
funding mechanisms, and project
implementation requirements.
Specific to requests for stop-signs or for traffic calming measures such as speed humps, the City Engineer first receives a request either through email, phone, or the Brentwood Connect 24/7 system. Once received, the City Engineer researches the request and coordinates with staff and the police department to perform monitoring and enforcement as needed. Depending on the results of the initial field observations, the City Engineer contracts with a consultant to collect data which feeds into the analysis to determine whether a stop sign(s) is warranted or the criteria is met for a speed hump. Speed humps require an additional step where affected residents are
CITY COUNCIL AGENDA ITEM NO. H.8
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allowed to vote on the speed humps as well as if they are ok with a speed hump installed in front of their home. Action is then taken to implement the improvements when warranted or criteria is met.
The following table provides an overview of various traffic calming measures, traffic control devices and enhancements including their estimated costs.
Improvement Cost Notes
Stop Signs
(set of 2)
$1,500 Cost includes approx. $500 in data collection for analysis.
Speed Humps
(set of 2)
$7,650 Cost includes approx. $650 in data collection for analysis.
Flashing Stop Signs
(set of 2)
$3,000 Currently at two locations in Brentwood 1) Downtown Oak St. @ 3rd St. and 2) Empire Ave. and Amber Ln.
Rectangular Rapid
Flashing Beacons
(set of 2)
$18,000 Applied for pedestrians crossing wider intersections.
Pedestrian Hybrid
Beacon (HAWK)
$150,000 When activated, vehicles stop to allow pedestrians and bicyclists to cross.
Traffic Signal
(4-way)
$750,000 Includes Design and Construction costs.
Traffic Signal
(3-way)
$675,000 Includes Design and Construction costs.
Conclusion
In summary, the City Engineer is responsible for making technical decisions regarding traffic control devices, applying and enforcing engineering standards, and approving the design of public improvements. In carrying out these responsibilities, the City Engineer must comply with applicable federal and state laws, including the California Professional Engineers Act, which requires licensed engineers to protect the public health, safety, and welfare and to exercise professional judgment based on objective data, engineering studies, accepted engineering principles, and sound technical analysis.
At the same time, the City Engineer is responsible for implementing City Counciladopted ordinances, policies, budgets, funding decisions, and broader policy direction. This framework establishes a clear distinction between policy-making and technical decision-making, allowing elected officials to establish community goals
CITY COUNCIL AGENDA ITEM NO. H.8
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while relying on qualified professionals to determine the most appropriate engineering solutions.
Maintaining engineering standards that are grounded in established laws, nationally recognized guidance, state requirements, and professional engineering practice provides several important public benefits. It promotes consistency and predictability in roadway design and traffic control, enhances public safety by relying on proven engineering criteria, and helps ensure that decisions are legally defensible and compliant with applicable regulations. Adherence to recognized standards also reduces potential liability by demonstrating that decisions were based on accepted engineering practice rather than arbitrary or subjective considerations.
Additionally, many state and federal transportation funding programs require projects to be supported by engineering studies, documented safety needs, and established design standards. Maintaining objective engineering standards and data-driven decision-making can improve the City's competitiveness for grant funding and strengthen its ability to justify projects to funding agencies.
For these reasons, while the City Council appropriately establishes policy priorities and funding allocations, modifications to engineering standards should generally be supported by sound engineering analysis and professional recommendations.
Following this framework helps ensure that public infrastructure decisions remain safe, consistent, legally compliant, professionally responsible, fiscally prudent, and aligned with the long-term interests of the community.
CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable.
PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.
DATE OF NOTICE
Not Applicable.
ENVIRONMENTAL DETERMINATION
Not Applicable.
CITY COUNCIL AGENDA ITEM NO. H.8
06/09/2026
ALTERNATIVE OPTION(S)
Not Applicable.
ATTACHMENT(S)
1. Previous Action
2. Council Resolution 97-72
3. Council Resolution 2457
PREVIOUS ACTION
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.
On April 22, 1997, by Resolution No. 97-72, the City Council provided the City of Brentwood Standard Plans and Specifications, established minimum standards for construction of public as well as privately-owned improvements within the City, and authorized the City Engineer to make appropriate revisions to the standard plans, specifications and minimum standards necessary to maintain future quality construction.
On February 12, 2002, by Resolution No. 2457, the City Council approved the updated City of Brentwood Engineering Procedures Manual for private and public development projects, establishment of minimum guidelines and standards for the design, preparation, submittal and approval of plans and construction of both public and private improvements within the city, and authorized the City Engineer to make appropriate revisions to the Engineering Procedures Manual as necessary to maintain future quality design and construction.
On January 28, 2025, the City Council considered a future agenda item request from Vice Mayor Pierson provide an update including associated costs on the City’s engineering standards and a comprehensive update on standards as they relate to traffic calming measures, pedestrian infrastructure, neighborhood street design, and decision-making framework.
APPENDIX A
RESOLUTION NO. 2457
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD
APPROVING THE UPDATED CITY OF BRENTWOOD ENGINEERING
PROCEDURES MANUAL FOR PRIVATE AND PUBLIC DEVELOPMENT
PROJECTS, ESTABLISHMENT OF MINIMUM GUIDELINES AND
STANDARDS FOR THE DESIGN, PREPARATION, SUBMI' ALR' AND
APPROVAL OF PLANS AND CONSTRUCTION OF BOTH PUBLIC AND
PRIVATE IMPROVEMENTS WITHIN THE CITY, AND AUTHORIZING THE CITY ENGINEER ~ TO MAKE APPROPRIATE REVISIONS TO THE
ENGINEERING PROCEDURES MANUAL AS NECESSARY TO MAINTAIN
FUTURE QUALITY DESIGN AND CONSTRUCTION.
WHEREAS, the current City of Brentwood Engineering Procedures Manual for Private and Public Development Projects have been developed as needed, and should now be brought in line with current technology, industry standards and materials; and WHEREAS, design and construction of sub-standard improvements on public and privately-owned lands within the City can result in future high maintenance burden to residents within these areas.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby approve the City's Engineering Procedures Manual for Private and Public Development Projects.
BE IT FURTHER RESOLVED that the City Engineer is authorized to make future appropriate revisions to the Engineering Procedures Manual for Private and Public Development Projects as necessary.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held February 12, 2002 by the following vote:
AYES:
NOES:
ABSENT:
Councilmembers Beckstrand, Gomes, Petrovich, Mayor.McPoland None
Councilmember Hill
Mayor
ATTEST:
Karen' Diaz, CMC - /~
City Clerk LJ
CITY COUNCIL AGENDA ITEM NO. J.1
06/09/2026
SUBJECT: Consider a Request from Vice Mayor Pierson Concerning Noise Mitigation for the Business Located at 6700 Lone Tree Way DEPARTMENT: City Manager’s Office
STAFF: G. Harold Duffey, City Manager
Amanda McVey, City Clerk
TITLE/RECOMMENDATION
City Council consideration and discussion of Vice Mayor Pierson’s request to consider possible noise mitigation options for the business located at 6700 Lone Tree Way.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item at this time.
BACKGROUND
Pursuant to Rule 4.4 (b)(2) of City Council Policy 110-1, this item has been placed on the agenda so that the City Council may discuss Vice Mayor Pierson’s request and provide further direction to staff. Under Section 4.4, City Council discussion is limited to whether staff time and City resources should be spent on the item and the time period for scheduling.
CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable
PREVIOUS ACTION
Not Applicable
ATTACHMENT(S)
None