City Council Agenda
City of Campbell, 70 N. First St., Campbell, California
NOTE: To protect our constituents, City officials, and City staff, the City requests all members of the public follow the guidance of the California Department of Health Services', and the County of Santa Clara Health Officer Order, to help control the spread of COVID -19. Additional information regarding COVID-19 is available on the City's website at www.campbellca.gov.
This City Council Regular meeting will be conducted in person as well as telecommunication and is compliant with provisions of the Brown Act.
The City Council meeting will be live -streamed on Channel 26 or Channel 88, the City's website and on YouTube https://www.youtube.com/user/CityofCampbell for those who only wish to view the meeting.
Those members of the public wishing to provide public comment virtually are asked to register in advance at: https://www.campbellca.gov/signup. After registe ring, you will receive a confirmation email containing information about joining the meeting. Members of the public may attend the meeting in person at Campbell City Hall - Council Chambers.
Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.
REGULAR MEETING OF THE CAMPBELL CITY COUNCIL
Tuesday, November 21, 2023 – 7:30 p.m.
City Hall Council Chamber – 70 N. First Street
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND PROCLAMATIONS
COMMUNICATIONS AND PETITIONS
ORAL REQUESTS
NOTE: This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda. Persons wishing to address the Council are requested, but not required to complete a Speaker’s Card. Speakers are limited to two (2) minutes. The law generally prohibits the Council from discussion or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Requests.
COUNCIL ANNOUNCEMENTS
CONSENT CALENDAR
NOTE: All matters listed under consent calendar are considered by the City Council to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a request is made by a member of City Council, City staff, or a member of the public.
Any person wishing to speak on any item on the consent calendar should ask to have the item removed from the consent calendar prior to the time the Council votes to approve. If removed, the item will be discussed in the order in which it appears.
1. Minutes of City Council Regular Meeting of November 7, 2023 Recommended Action: Approve the regular meeting minutes of November 7, 2023
2. Approving Bills and Claims
Recommended Action: Approve the bills and claims in the amount of $3,231,732.30.
3. Monthly Investment Transactions Report (October 2023) Recommended Action: That the City Council review and accept the Monthly Investment Transactions Report for October 2023.
4. Authorization to Issue a Request for Proposals for Climate Action and Adaptation Plan Development (Resolution / Roll Call Vote) Recommended Action: That the City Council adopt a Resolution authorizing the issuance of a Request for Proposals (RFP) for the development of a Climate Action and Adaptation Plan.
5. Resolution Accepting Updates on the Remaining Emergency Gas Line Repairs at the Campbell Community Center and Authorizing Subsequent Repairs Per the Executed Contract Services Agreement with Burr Plumbing and in Accordance with California State Public Contracts Code (PCC) Sections 20168 and 22050 (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a resolution: 1) accepting updates on the progress of remaining emergency gas line repairs at the Campbell Community Center; and 2) authorizing subsequent repairs per the executed contract services agreement with Burr Plumbing and in accordance with California State Public Contracts Code (PCC) Sections 20168 and 22050 which allow for the dispensation of formal bidding procedures when public interest and n ecessity demand the immediate expenditure of public money to safeguard life, health, or property in the event of an emergency, and require the governing body to review the associated emergency action at every regularly scheduled meeting thereafter, until the action is terminated, to determine, by a 4/5 vote, that there is a need to continue the action.
6. Accept the Resignation of Thomas Russell from the Civic Improvement Commission
Recommended Action: That the City Council accept the resignation of Thoma s Russell from the Civic Improvement Commission and direct the City Clerk to advertise the vacancy and prepare the Notice of Unscheduled Vacancy.
PUBLIC HEARINGS AND INTRODUCTION OF ORDINANCES
NOTE: Members of the public may be allotted up to two (2) minutes to comment on any public hearing item. Applicants/Appellants and their representatives may be allotted up to a total of five (5) minutes for opening statements and up to a total of three (3) minutes maximum for closing statements. Items requested/recommended for continuance are subject to Council’s consent at the meeting.
NEW BUSINESS
UNFINISHED BUSINESS
7. Resolution Approving an Agreement with Ninyo & Moore, in an Amount Not to Exceed $177,428, to Provide Materials Testing and Inspection Services for the Measure O – Police Operations Building (No. 23 -RR) and Library Renovations (No. 23-SS) Projects (Resolution/Roll Call Vote) Recommended Action: That the City Council adopt a resolution: 1) approving an agreement with Ninyo & Moore to provide materials testing and inspection services for the Measure O - Police Operations Building (No. 23-RR) and Library Renovations (No. 23-SS) projects in accordance with the policies and procedures specified in Campbell Municipal Code (CMC) 3.20.091; 2) approving the combined contract amount of $177,428, plus an additional 20% contingency amount of $35,485 for any service modifications required to accommodate each project’s construction schedule; and 3) authorizing the City Manager to execute said agreement as specified in Campbell Municipal Code Section 3.20.100.
8. Approve and Award a Con struction Contract to Lathrop Construction Associates, Inc. for the Measure O – Police Operations Building Project (No. 23-RR)
Recommended Action: That the City Council adopt a resolution to 1) award the construction contract for the Measure O - Police Operations Building Project (No. 23-RR) to Lathrop Construction Associates, Inc.; 2) approve the construction contract in the amount of $29,454,000, plus a 10% construction contingency of $2,945,400; 3) authorize the City Manager to execute said agreement a s specified in Campbell Municipal Code Section 3.20.100; 4) authorize the City Engineer to negotiate and execute contract change orders up to and within the allocated construction contingency; and 5) authorize the Finance Director to prepare the budget adjustments necessary to award the project’s construction contract and fund the costs associated with its planned expenditures.
COUNCIL COMMITTEE REPORTS
9. Council Committee Reports
Recommended Action: That the City Council report on activities from their committee assignments.
ADJOURN
IMPORTANT NOTICE: Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection with the agenda packet in the lobby of City Clerk’s Office, 70 N. First Street, Campbell, CA 95008, during normal business hours. These materials will also be available on the City website at https://www.ci.campbell.ca.us/agendacenter with the agenda packet following the last item of t he agenda, subject to staff’s ability to post the documents prior to the meeting. All documents not posted prior to the meeting will be posted the next business day.
In compliance with the Americans with Disabilities Act, listening assistive devices are available for all meetings held in the City Council Chambers. If you require accommodation, please contact the City Clerk’s Office, (408) 866-2117, at least one week in advance of the meeting.
CITY COUNCIL MINUTES
City of Campbell, 70 N. First St., Campbell, California
REGULAR MEETING OF THE CAMPBELL CITY COUNCIL
Tuesday, November 7, 2023 7:30 p.m.
City Hall Council Chamber – 70 N. First Street
This City Council meeting was duly noticed pursuant to open meeting requirements of the Ralph M. Brown Act (G.C. Section 54956).
This meeting was recorded and can be viewed in its entirety at www.campbellca.gov/agendacenter.
CALL TO ORDER
The City Council of the City of Campbell convened this day in the regular meeting place, the City Hall Council Chamber, 70 N. First St., Campbell, California.
ROLL CALL
Attendee Name Title Status
Anne Bybee Mayor Present
Susan M. Landry Vice Mayor Present
Dan Furtado Councilmember Present
Sergio Lopez Councilmember Present
Elliot Scozzola Councilmember Present
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Furtado.
SPECIAL PRESENTATIONS AND PROCLAMATIONS
There were no special presentations and proclamations.
COMMUNICATIONS AND PETITIONS
There were no communications and petitions.
ORAL REQUESTS
Tyler Haws, Civic Bell representative, spoke about Civic Bell a locally owned and operated civic engagement platform.
Sean Mendelson, Campbell resident, spoke about Climate Action Plan and expressed his gratitude and excitement about the hiring of an Environmental Program Specialist, and requested further climate resilience with Building Reach codes. 1 Packet Pg. 4
Minutes Acceptance: Minutes of Nov 7, 2023 7:30 PM (CONSENT CALENDAR)
Minutes of November 7, 2023 City Council Meeting Page 2
COUNCIL ANNOUNCEMENTS
The City Clerk’s office is accepting applications for the Bicycle and Pedestrian Advisory Committee and Historic Preservations Board. To find out more about this Committee, or to apply, please contact the City Clerk’s office at (408) 866-2117 or visit the city’s website at campbellca.gov.
Please join the City of Campbell and the Santa Clara County L ibrary District for the Measure O Library Renovation Project Groundbreaking Ceremony at 10 :00 am on Friday, November 10 at 77 Harrison Avenue.
The Cam pbell Veterans Memorial Foundation will host its annual Veterans’ Day ceremony at 9:00 am on Saturday, November 11, on the Orchard Green located at City Hall. For more information, please visit campbellveteransmemorial.org.
You are cordially invited to the Campbell Veterans Memorial Foundation’s 16 Anniversary, Saluting our Veteran’s Gala Dinner, and Fundraiser on Friday November 17 at 4:30 pm. For more information, please visit campbellveteransmemorial.org.
The Ainsley House is excited to be open this holiday season with Holiday events for the whole family from November 16 through December 21.
The Ainsley House will be decorated with the the me Christmas Cravings. Tours through the Ainsley House will be unguided and self -paced. The Ainsley House and Boutique will be open during public touring hours and Holiday events.
The Campbell Mu seum Foundation’s annual Holiday fundraiser: Holiday Teas and Tours will take place December 1, 2, 3, 8, 9, and 10.
Santa Claus will make a special appearance at the Ainsley House on Saturday, December 2 from 9:00 am-12:00 pm.
One of the best ways to see the Ainsley House decorated for the Holidays is to attend one of two evening Open House events on December 17 and the 21. Reservations for Holiday events and more information can be found at campbellmuseums.com.
CONSENT CALENDAR
1. Minutes of City Council Special Meeting of August 28, 2023 Recommended Action: Approve the special meeting minutes of August 28, 2023 This action approves the special meeting minutes of August 28, 2023.
2. Minutes of City Council Executive Session Meeting of October 17, 2023 Recommended Action: Approve the executive session meeting minutes of October 17, 2023
This action approves the executive session meeting minutes of October 17 , 2023.
3. Minutes of City Council Regular Meeting of October 17, 2023 Recommended Action: Approve the regular meeting minutes of October 17, 2023 1 Packet Pg. 5
Minutes Acceptance: Minutes of Nov 7, 2023 7:30 PM (CONSENT CALENDAR)
Minutes of November 7, 2023 City Council Meeting Page 3 This action approves the regular meeting minutes of October 17, 2023.
4. Approving Bills and Claims
Recommended Action: Approve the bills and claims in the amount of $1,217,884.77.
This action approves the bills and claims in the amount of $ 1,217,884.77, as follows: bills and claims c hecks dated October 2 , 2023, in the amount of $362,297.94; bills and claims checks dated October 9 , 2023, in the amo unt of $444,856.12; payroll check s dated October 12 , 2023 , in the amount of $32,318.64 and bills and claims checks dated October 16, 2023, in the amount of $378,412.07.
5. Monthly Investment Transactions Report (September 2023) Recommended Action: That the City Council review and accept the Monthly Investment Transactions Report for September 2023.
This action reviews and accepts the Monthly Investment Transactions Report for September 2023.
6. Investment Report - Quarter Ending September 2023
Recommended Action: That the City Council approve the Investment Re port for the quarter ending September 2023 and the report be noted and filed.
This action reviews and accepts the Quarter Investment Report for the quarter ending September 2023.
7. Monthly Treasurer's Report (September 2023)
Recommended Action: That the City Council review and accept the Monthly Treasurer’s Report for the month ended September 30, 2023.
This action reviews an d accepts the Monthly Treasurer’s Report for the month ended September 30, 2023.
8. Approval of the Vacation of the Light and Air / Building (Setback) Lines Created by Tract M ap No. 1314 (Portions of Parsons Avenue, Fairbanks Avenue, Sharp Avenue, and Sharp Court) and Directing the City Clerk to Record the Resolution (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a resolution (1) summarily vacating the Light and Air/Building (Setback) Lines created by Tract Map No. 1314; and (2) directing the City Clerk to record the resolution.
Resolution 13070 approves the v acation of the Light and Air/Building (Setback) Lines Created by Tract Map No. 1314 (Portions of Parsons Avenue, Fairbanks Avenue, Sharp Avenue, and Sharp Court) and directs the City Clerk to record the Resolution.
9. Resolution Accepting Upda tes on the Remaining Emergency Gas Line Repairs a t the Campbell Community Center and Authorizing Subsequent Repairs Per the Executed Contract Services Agreement with Burr Plumbing 1 Packet Pg. 6
Minutes Acceptance: Minutes of Nov 7, 2023 7:30 PM (CONSENT CALENDAR)
Minutes of November 7, 2023 City Council Meeting Page 4 and in Accordance with Cal ifornia State Public Contracts Code (PCC) Sections 20168 and 22050 (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a resolut ion: 1) accepting updates on the progress o f remaining emergency gas line repairs at the Campbell Commun ity Center; and 2) a uthorizing subsequent repairs per the executed contract services agreement wit h Burr Plumbing and in accordance with California State Public Contracts Code (PCC) Sections 20168 and 22050 which allow for the dispensation of formal biddi ng procedures when public interest and necessity demand the immediate expenditure of public money to safeguard life, health, or property in the event of an emergency, and require the governing bod y to review the associated emergency action at every regularl y scheduled meeting thereafter, until the action is terminated, to determine, by a 4/5 vote, that there is a need to continue the action.
Resolution 13071 accepts updates on the progress of remaining emergency gas line repairs at the Campbell Community Center; and authorizes subsequent repairs per the executed contract services a greement with Burr Plumbing and in accordance with California State Public Contracts Code (PCC) Sections 20168 and 22050.
10. Resolution Approving an Agreement with Cupertino Electric, Inc., in an Amount Not to Exceed $197,801, to Provide Equipment and Labor Services for the Community Center Transformer Replacement Project (CIP No. 23 - AA) and Allow the City to Dispense with Its Formal Bidding Procedures as Specified in Campbell Mu nicipal Code (CMC) Section 3.20.030(3) for Emergency Situations Requiring Services to Safeguard Life, Health, And/Or Property; and Authorizing the City M anager to Execute Said Agreement as Specified in CMC Section 3.20.100 (Resolution/Roll Call Vote) Recommended Action: That the City Council adopt a resolution: 1) approving an agreement with Cupertino Electric, Inc., in an amount not to exceed $197,801, to provide equipment and labor services for the Community Center Transformer Replacement Project (CIP No . 23-AA), and allowing the City to dispense with its formal b idding procedures as specified in Campbell Munici pal Code (CMC) Section 3.20.030(3) for emergency situations requiring services to safeguar d life, health, and/or property; and 2) authorizing the City Manager to execu te said agreement as specified in Campbell Municipal Code Section 3.20.100.
Resolution 13072 approves an agreement with Cupertino Electric, Inc., in an amount not to exceed $197,801, to provide equipment and labor services for the Community Center Transformer Replacement Project (CIP No . 23 -AA), and allows the City to dispense with its formal b idding procedures as specified in Campbell Munici pal Code (CMC) Section 3.20.030(3) for emergency situations requiring services to safeguard life, health, and/or pro perty; and 2) authorizes the City Manager to execute said agreement as specified in Campbell Municipal Code Section 3.20.100.
11. Award a Consultant Service Agreement for the Hamilton Avenue Resurfacing Project 23-BB, and Authorize the City Manager to Execute Said Agreement (Resolution/Roll Call Vote)
1 Packet Pg. 7
Minutes Acceptance: Minutes of Nov 7, 2023 7:30 PM (CONSENT CALENDAR)
Minutes of November 7, 2023 City Council Meeting Page 5 Recommended Action: That the City Council adopt a resolution to award a consultant service agreement in the amount of $527,780 for the Hamilton Avenue Resurfacing Project 23 -BB and authorize the City Manager to execute said agreement.
Resolution 13073 awards a consultant service agreement in the amount of $527,780 for the Hamilton Avenue Resurfacing Project 23-BB and authorizes the City Manager to execute said agreement.
12. Resolution Ap proving Specifications for and Authorizing Issuance of Request for Proposals (RFP) for Investment Advisory Services (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a resolution approving specifications and author izing issuance of a Request for Proposals (RFP) for Investment Advisory Services.
Resolution 13074 approves specifications and author izes the issuance of a Request for Proposals (RFP) for Investment Advisory Services.
13. Resolution Approving and Awarding a Contract wit h Mobile Modular, in an Amount Not to Exceed $261,728, to Provide Labor and Equipment Services for the Service Center Portable Building Replacement Proje ct (CIP No. 17 - SS); and Authorization for the City Manager to Execute Said Agreement as Specified in Campbell Municipal Code Section 3.20.100 (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a resolution: 1) approving and awarding a contract with Mobile Modu lar, in an amount not to exceed $261,728, to provide labor and equipment services for the Service Center Portable Building Replacement project (CIP No. 17 -SS), and allow the City to dispense with its formal bidding procedures as specified in Campbell Municipal Code (CMC) Section 3.20.030(6) for the procurement of these services through the City’s membership with Sourcewell (a Cooperative Purchasing Firm) and Mobile Modular’s participation as a Sou rcewell-certified vendor; and 2) authorizing the City Manager to execute said agre ement as specified in Campbe ll Municipal Code Section 3.20.100.
Resolution 13075 approves and award s a contract with Mobile Modu lar, in an amount not to exceed $261,728, to prov ide labor and equipment ser vices for the Service Center Portable Building Replacement project (CIP No. 17 -SS), and allows the City to dispense with its formal bidding procedures as specified in Campbell Municipal Code (CMC) Section 3.20.030(6) for the procurement of these services through the City’s membership with Sourcewell (a Cooperative Purchasing Firm) and Mobile Modular’s parti cipation as a Sou rcewell-certified vendor; and 2) authorizes the City Manager to execute said agreement as specified in Campbell Municipal Code Section 3.20.100, including the desk item.
M/S: Scozzola/Landry - That the C ity Counc il approve the Consent Calendar, including the Desk Item for item 13. The motion was adopted by the following roll call vote:
1 Packet Pg. 8
Minutes Acceptance: Minutes of Nov 7, 2023 7:30 PM (CONSENT CALENDAR)
Minutes of November 7, 2023 City Council Meeting Page 6 RESULT: ADOPTED [UNANIMOUS]
MOVER: Scozzola
SECONDER: Landry
AYES: Bybee, Landry, Furtado, Lopez, Scozzola
PUBLIC HEARINGS AND INTRODUCTION OF ORDINANCES
14. Continued Public Hearing to Consider an Appeal of the Planning Commission’s Denial of a Conditional Use Permit with Site and Architectural Review to Al low Reconstruction of a Shell Gasoline Service Station with an Expanded Convenience Store Including Off -Site Alcohol Beverage Sales, a Drive-Through Carwash, and 24-Hour Operational Hours; and a Tree Removal Permit Removal o f All On -Site Trees, for Property Located at 570 E. Hamilton Avenue. File No.: PLN -2022-44 (Resolution/Roll Call Vote)
Recommended Act ion: That the City Council adopt a resolution denying the appeal and upholding the Planning Commission's denial of a Conditional Use Permit with Site and Architectural Review and a Tree Removal Permit.
Mayor Bybee introduced the item and a sked if any councilmembers had any ex parte discussions to disclose.
Councilmember Lopez disclosed he met with applicants and their representatives on 2 separate occasions.
Vice Mayor Landry disclosed she met with their team prior to the previous council meeting and communicated by email to ask clarifying questions.
This is the time and place for a publi c hearing to consider an a ppeal of the Planning Commission’s denial of a Conditional Use Permit with Site and Architectural Review to allow reconstruction of a Shell Gasoline Service Station with an expanded convenience store including off-site alcohol beverage sales, a drive-through carwash, and 24 -hour operational hours; and a Tree Removal Permit for removal of all on-site trees, for property located at 570 E. Hamilton Avenue.
Senior Planner, Daniel Fama presented a staff report dated November 7, 2023.
Following Council questions Mayor Bybee declared the public hearing open and invited the appellants to speak.
Sunny Goyal, business owner, spoke of the new p roposed designs and expressed a desire for further collaboration with the City.
Mayor Bybee invited members of the public to speak. There were no public comments.
Mayor Bybee invited the prop erty owner Sunny Goyal and his representatives to provide closing comments.
1 Packet Pg. 9
Minutes Acceptance: Minutes of Nov 7, 2023 7:30 PM (CONSENT CALENDAR) Minutes of November 7, 2023 City Council Meeting Page 7 Justin Zucker, Attorney for Sunny Goyal, discussed the benef its to the City and spoke to urge the council to grant the appeal and approve the designs as revised.
Seeing no one else wishing to speak, Mayor Bybee closed the public hearing.
Vice Mayor Landry raised concerns about the General Plan and was supportive of the project moving forward. She noted vague parameters pertaining to a Gateway and suggested denial without prejudice, supporting the applicant go through the process again.
Councilmember Scozzola referenced his participation on the Valley Transportation Authority PAC, noting the desire to move toward creating walkable/livable communities with public transportation available. He expressed not being in support of approving the appeal. Councilmember Scozzola stated support for climate action and does not agree with the site being an eyesore. He expressed his trust in staff and supports their recommendation.
Councilmember Lopez expressed his desire for a walkable community, aesthetics and is supportive of climate action. He discussed a general reduction in the desire and need for gas in the future.
Councilmember Lopez was not supportive of holding the business owner accountable for vague precise plan parameters. He was supportive of the applicant continuing the process and further discussion.
Councilmember Furtado expressed concern about the intensity of use for this business and discussed difficulties accessing the site and traffic complications. He cited the decision before the Council is to accept or deny the Planning Commission ’s decision. Anything beyond that would need to go through the process again.
Councilmember Lopez clarified his agreement with Councilmember Furtado about the applicant to go back through the process.
Mayor Bybee acknowledged being in a transitional period working on the Hamilton Precise Plan and does not want to make decisions that could conflict. She noted conflicts with many of our policies and was supportive of not upholding the appeal.
Vice Mayor Landry clarified that she supports going back through the process.
She feels this could be a missed opportunity to work with a developer who wants to improve the site. She stated concern with the length of time that the site will sit without improvements until completion of the Hamilton Precise Plan.
Councilmember Lopez asked staff to clarify the recommendation on what a denial of appeal would mean for the process. Senior Planner Fama stated that as it is currently recommended, denial with prejudice, that the business would be
1 Packet Pg. 10
Minutes Acceptance: Minutes of Nov 7, 2023 7:30 PM (CONSENT CALENDAR)
Minutes of November 7, 2023 City Council Meeting Page 8 prohibited to submit plans that are the same for a year. Without prejudice would allow the business to c ome back with plans and would now be under the new precise plan.
M/S: Scozzola/Lopez – That the City Council adopt a Resolution denying the appeal and upholding the Planning Commission’s denial of a Conditional Use Per mit with Si te and Architectural Review and a Tree Removal Permit.
Councilmember Furtado asked what the time frame would be for the applica nt to come back. City Attorne y, Bill Seligman clarified what “with prejudice ” and “without prejudice” would mean for the applicant.
Vice Mayor Landry asked if the ap plicant would ne ed to come back under the new general plan. City Attorney gave possible scenarios based on the outcome of the different vote options.
Councilmember Lopez made a friendly amendment to add “without prejudice” to the Resolution title.
Councilmember Scozzola accepted the friendly amendment.
M/S: Scozzola/Lopez – That the City Council adopt Resolution 13070 denying the appeal without pr ejudice and upholding the Planning Commission’s denial of a Condi tional Use Per mit with Si te and Architectural Review and a Tree Removal Permit. The motion wa s adopted by the following roll call vote:
RESULT: ADOPTED [4 TO 1]
MOVER: Scozzola
SECONDER: Lopez
AYES: Bybee, Furtado, Lopez, Scozzola
NAYS: Landry
15. Public Hearing to Consider an Interim Ordinance to Adopt Urgency Revisions to Title 21 Related to Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (J ADUs) to Conform with Recent Guidance from the California Department of Housing and Community Development (HCD). File No. PLN-2023-132 (Ordinance – 4/5 Roll Call Vote).
Recommended Action: Adopt an Interim Ordinance, approving urgency revisions to Title 21 to conform with recent feedback and direction from the California Department of Ho using and Community Development (H CD) regarding accessory dwelling units.
This is the time and place for a public hearing to consider an Interim Ordinance, approving urgen cy revisions to Title 21 to conform with recent feedback and direction from the California Department of Ho using and Community Development (HCD) regarding accessory dwelling units.
1 Packet Pg. 11
Minutes Acceptance: Minutes of Nov 7, 2023 7:30 PM (CONSENT CALENDAR)
Minutes of November 7, 2023 City Council Meeting Page 9 Assistant Planner, L arissa Lomen presente d a staff report dated November 7, 2023.
Following Council questions, Mayor Bybee opened the public hearing.
Diane Rock, Campbell resident, expressed concern with allowing three ADUs on one property and asked council not to support this.
Mayor Bybee closed the public meeting.
After discussion, M/S: Lopez/Landry – That the City Council a dopt Interim Ordinance 2299, approving urgency revisions to Title 21 to conform with recent feedback and direction from t he California D epartment of Housing and Community Development (HCD) regarding accessory d welling units.
The motion was adopted by the following roll call vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Lopez
SECONDER: Landry
AYES: Bybee, Landry, Furtado, Lopez, Scozzola
Deputy City Clerk, Kristen Epolite, read the title of Ordinance 2299.
M/S: Furtado/Lopez – That the City Council waive further r eading of Interim Ordinance 2299, approving urgency revisions to Title 21 to conform with recent feedback and directi on from the California D epartment of Housing and Community Development (HCD) regarding accessory d welling units.
The motion was adopted by the following roll call vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Furtado
SECONDER: Lopez
AYES: Bybee, Landry, Furtado, Lopez, Scozzola
NEW BUSINESS
16. Approval of the Cities Association of Santa C lara County’s Proposed Joint Powers Agreement (JPA) and Au thorization for the City Manager to Execute the JPA
Recommended Action: That the City Council approve the Cities Ass ociation of Santa Clara Cou nty's proposed Joint Powers Agreement ( JPA) to establish the Cities Association of Santa Clara Count y Joint Powers Agency and authorize the City Manager to execute the JPA.
City Manager, Brian Loventhal, presented a staff report dated November 7, 2023.
City Manager Loventhal introduced Neysa Fligor of the Cities Association of Santa Clara County. Ms. Fligor requested the Council’s support in establishing a JPA with the Cities Association.
1 Packet Pg. 12
Minutes Acceptance: Minutes of Nov 7, 2023 7:30 PM (CONSENT CALENDAR)
Minutes of November 7, 2023 City Council Meeting Page 10
Following council questions, Mayor Bybee asked i f anyone from the public wished to speak.
Elizabeth G ibbons, Campbell resident , stated as a past Cities Association of Santa Clara County participant, she supported the organization , citing it as an essential component of the City of Campbell’s involvement in regional issues.
After discussion, M/S: Landry/Scozzola – That the City Council approve the Cities Association of Santa Clara County's pro posed Joint Powers Agreement (JPA) to establish the Cities Association of Santa Clara Count y Joint Powers Agency and authorize the City Manager to execute the JPA.
The motion was adopted by the following roll call vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Landry
SECONDER: Scozzola
AYES: Bybee, Landry, Furtado, Lopez, Scozzola
The City Council took a 5-minute recess and reconvened at 9:22 pm
17. Acceptance of Organized Retail Theft G rant Funds (Resolution/Rol l Call Vote)
Recommended Action: That the City Cou ncil adopt a resolution approving an agreement and authorizing the Police Chief to execute the agreement setting forth terms under which the City of Ca mpbell may accept the Organized Retail Theft Grant - California Board of State and Community Corrections and approve a budget adjustment to recognize the grant revenue and corresponding grant related expenditures.
Police Captain, Ian White, presented a staff report dated November 7, 2023.
Following Council questions, Mayor By bee asked i f anyone from the public wished to speak. There were no public speakers.
After discussion, M/S: Landry /Furtado – That the City Council adopt Resolution 13077 approving an agreement and authorizing the Police Ch ief to execute the agreement setting forth terms under which the City of Campbell may accept the Organized Retail Theft Grant - California Board of State and Community Corrections and approve a budget adjustment to recognize the grant revenue and corresponding grant related expenditures.
The motion was adopted by the following roll call vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Landry
SECONDER: Furtado
AYES: Bybee, Landry, Furtado, Lopez, Scozzola
UNFINISHED BUSINESS
1 Packet Pg. 13
Minutes Acceptance: Minutes of Nov 7, 2023 7:30 PM (CONSENT CALENDAR)
Minutes of November 7, 2023 City Council Meeting Page 11
18. Resolution Approving Relief of Bid Submitted by Bobo Construction, Inc. (BCI) for the Measure O – Police Operations Building Project (CIP No. 23 - RR) (Resolution/Roll Call Vote)
Recommended Action: That the City C ouncil adopt a resolution approving the relief of bid submitted by Bob o Construction, Inc. for construction of the Measure O - Police Operations Building Project, and authorizing the subsequent release of their bid bond, in acco rdance with the terms and conditions set forth in California Public Contract Code Chapter 5. ‘Relief of Bidders’ [Sections 5100 - 5110].
Public Works Director, Todd Capurso presented a staff report dated November 7, 2023.
Following Council questions, M ayor Bybee asked if anyone fr om the public wished to speak.
Rigo Gallardo , Carpenter’s Union 405 re presentative, spoke in support of relieving Bobo Construction of their bid. He spoke in favor of retaining the bid bond from Bobo Construction.
A letter from the Carpenters Local Union 405 was submitted at the meeting in support of holding the bid bond.
After disc ussion, M/S: L opez/Landry – That the City Council adopt Resolution 13078 approving the relief of bid submitted by Bobo Construction, Inc. for construction of the Measure O - Police Operat ions Building Project, and authorizing the subsequent rele ase of their b id bond, in accordance with the terms and conditions set forth in California Public Contract Code Chap ter 5. ‘Relief of Bidders’ [Sections 5100 - 5110]. The motion was adopted by the following roll call vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Lopez
SECONDER: Landry
AYES: Bybee, Landry, Furtado, Lopez, Scozzola
19. Review Funding Options for Measure O Police Operations Building Recommended Action: That the City Council provide feedback to staff regarding funding options for the Measure O - Police Operations Building Project (No. 23 - RR).
Public Works Director , Todd Capurso int roduced the item and gave background on the bond, funding allocations and budget.
Police Chief, Gary Berg discussed details in the process of the design.
City Manager, Brian Loventhal, summarized the present ation and rev iewed the recommended action.
Following Council questions, M ayor Bybee asked if anyone fr om the public wished to speak.
1 Packet Pg. 14
Minutes Acceptance: Minutes of Nov 7, 2023 7:30 PM (CONSENT CALENDAR)
Minutes of November 7, 2023 City Council Meeting Page 12
Michael Sanders , Campbell resident and President of the Campbell Police Foundation, spoke in support of approving the revocable items.
Diane Rock , Campbell resident , noted Measure O ballot language detailing a “new Police Department Building” and suggested looking at ARPA funds to help offset costs.
Elizabeth Gibb ons, Campbell resident , requested the full cost at construction completion.
Steve Saunders , Campbell resident and member of the Measure O Oversi ght Committee, spoke in support of Scenario one in which the City Council keeps the revocable items.
City Council expressed a general consensus in support of pulling some funds from ARPA and directed staff to proceed with p reparations to award the Police project’s construction contract to Lathrop in the full base bid amount with all three revocable items and identify the budget adjustments required.
COUNCIL COMMITTEE REPORTS
20. Council Committee Reports
Recommended Action: That the City Council report on activities from their committee assignments.
Due to the lateness of the hour, Council Committee Reports were not heard.
ADJOURN
Mayor Bybee, adjourned the meeting at 11:10 pm.
APPROVED:
ATTEST:
Anne Bybee, Mayor
Kristen Epolite, Deputy City Clerk
1 Packet Pg. 15
Minutes Acceptance: Minutes of Nov 7, 2023 7:30 PM (CONSENT CALENDAR)
City
Council
Report
TITLE: Approving Bills and Claims
RECOMMENDED ACTION
Approve the bills and claims in the amount of $3,231,732.30.
DISCUSSION
The bills and claims that have been audited and approved by staff for payments made as noted below:
Type Check Date Amount
Bills & Claims October 23, 2023 $2,889,990.26
Payroll October 26, 2023 $71,882.75
Bills & Claims October 30, 2023 $269,859.29
Total $3,231,732.30
FISCAL IMPACT
Requested action does not require a budget adjustment. Adequate funding was available to cover all expenses as listed.
Prepared by:
Celia Deniz, Accounting Clerk II
Reviewed by:
Norite Vong, Finance Manager
Item: 2
Category: CONSENT CALENDAR
Meeting Date: November 21, 2023
2 Packet Pg. 16
Approving Bills and Claims Page 2 of 2
Approved by:
Brian Loventhal, City Manager
2 Packet Pg. 17
City
Council
Report
TITLE: Monthly Investment Transactions Report (October 2023)
RECOMMENDED ACTION
That the City Council review and accept the Monthly Investment Transactions Report for October 2023.
BACKGROUND
As required by California Government Code (GC) Section 53607, staff will submit to the City Council Monthly Investment Transaction Reports within 45 days of the prior month end that show a listing of investments purchased, sold, called, or that have reached maturity, along with any Local Agency Investment Fund ( LAIF) transfers. This is in addition to the Quarterly Investment Report, which shows a number of other items listed under Section VII.A of the City’s Investment Policy and is also submitted to the City Council within 45 days from the end of the prior quarter.
DISCUSSION
This Monthly Investment Transaction Report covers October 2023. As shown in Attachment A, staff made $1.6M in deposits along with $2.3M in withdrawals with the City’s Local Agency Investment Fund (LAIF) to manage weekly expenditures. Another $47.650M withdrawal was made to transfer funds from the main account and set up two new separate LAIF accounts for the fund balances from the Measure O 2020 General Obligation Bonds ($16.195M) and the Measure O 2022 General Obligation Bonds ($31.455M). $633K in quarterly interest earned for Q1’24 was posted to the City’s LAIF account. Additionally, the City invested $1.0M in a 30-day CD earning 4.848%. The monthly LAIF investment rate rose to 3.670% and $3K BNY investment interest earned was deposited into the City’s Wells Fargo cash account. Consistent with the recommended FY 2023-24 Investment Strategy approved by the City Council on September 5 , 2023 staff continues to watch for moderately long-term investment opportunities outside of LAIF , as interest rates remain high to provide the highest yet still safe return s, consistent with the City’s Investment Policy. Please note that all investment purchases made adhere to the City’s Investment Policy.
FISCAL IMPACT
Item: 3
Category: CONSENT CALENDAR
Meeting Date: November 21, 2023
3 Packet Pg. 18
Monthly Investment Transactions Report (October 2023) Page 2 of 2 There is no fiscal impact associated with the review and acceptance of the Monthly Investment Transactions Report.
Prepared by:
John Formale, Accountant
Reviewed by:
Will Fuentes, Finance Director
Approved by:
Brian Loventhal, City Manager
Attachment:
a. Monthly Investment Activity Report-10.31.23
3 Packet Pg. 19
CITY OF CAMPBELL
Monthly Investment Transactions Report
October 1 to October 31, 2023
Account Trans. Date Oct 2023
LAIF - ******133, Main account
Average Monthly Yield 3.670%
Beginning Balance 64,581,851$
Transactions
Deposit 10/06/2023 1,200,000
Withdrawal 10/11/2023 (300,000)
Interest Earnings 10/13/2023 632,704
Withdrawal 10/13/2023 (47,650,000)
Withdrawal 10/16/2023 (1,500,000)
Withdrawal 10/17/2023 (500,000)
Deposit 10/30/2023 400,000
Monthly Total (47,717,296)
Ending Balance 16,864,555$
Account Trans. Date Oct 2023
LAIF - ******031, MEAS O, Series 2020
Average Monthly Yield 3.670%
Beginning Balance -
Transactions
Initial Deposit 10/18/2023 16,195,000
16,195,000
Monthly Total
Ending Balance 16,195,000$
Account Trans. Date Oct 2023
LAIF - ******032, MEAS O, Series 2022
Average Monthly Yield 3.670%
Beginning Balance -
Transactions
Initial Deposit 10/18/2023 31,455,000
31,455,000
Monthly Total
Ending Balance 31,455,000$
Account Trans. Date Oct 2023
Bank of Montreal (BMO) Certificates of Deposit******369 - Transactions
Purchase, 4.848%, 1 month 10/17/2023 1,000,000
1,000,000
Monthly Total
Ending Balance 1,000,000$
3.a
Packet Pg. 20
Attachment: Monthly Investment Activity Report-10.31.23 (Monthly Investment Transactions Report (October 2023)) Account*** Trans. Date Oct 2023
Bank of New York (BNY) - ******818
Beginning Balance 26,999,860$
Transactions
Ending Balance 26,999,860$
***BNY Investment interest received and posted to Wells Fargo cash account 3,125$
3.a
Packet Pg. 21
Attachment: Monthly Investment Activity Report-10.31.23 (Monthly Investment Transactions Report (October 2023))
City
Council
Report
TITLE: Authorization to Issue a Request for Proposals for Climate Action and Adaptation Plan Development (Resolution / Roll Call Vote)
RECOMMENDED ACTION
That the City Council adopt a Resolution authorizing the issuance of a Request for Proposals (RFP) for the development of a Climate Action and Adaptation Plan.
BACKGROUND
The City of Campbell is committed to addressing climate change by reducing greenhouse gas emissions. Supporting the development of a Climate Action Plan falls under City Council’s commitment to Sustainability in the FY 2024 Adopted City Council Priorities.
Additionally, in the recently adopted 2040 General Plan Update, Action COS-10.c called for the preparation of a Climate Action Plan that establishes GHG reduction targets that are consistent with Statewide GHG reduction goals and includes implementation strategies to achieve the reduction targets.
COS-10.c Prepare a Climate Action Plan that establishes GHG reduction targets that are consistent with Statewide GHG reduction goals, and includes an implementation program to achieve the reduction targets. Periodically review and update the Plan as necessary to achieve the GHG reduction targets specified in the Plan.
In accordance with the 2040 General Plan's directive to enact COS -10.c., within a "short" time frame, estimated to be within 1 to 5 years, the Climate Action Plan was integrated into the Work Plan for the Community Development Department, under Program 552 - Policy Development, for completion in FY 2023. As such, the timing of this item coincides with the implementation schedule outlined in both the City's FY 2023 Work Plan and the 2040 General Plan for the Climate Action Plan.
DISCUSSION
Staff has prepared specifications for the procurement of a consultant who will be instrumental in developing the Climate Action and Adaptation Plan, supporting the City in conducting technical analysis of climate impacts and recommendations for adaptation strategies and performing stakeholder engagement and community outreach. The RFP document clearly defines the expectations of the City in terms of scope of work, budget, Item: 4
Category: CONSENT CALENDAR
Meeting Date: November 21, 2023
4 Packet Pg. 22
Authorization to Release Climate Action and Adaptation RFP Page 2 of 3 and timeline. The Plan will include a greenhouse gas emissions inventory, emissions reduction targets based on Statewide goals, vulnerability assessment, risk assessment, actionable strategies, and an implementation plan.
Upon receipt of proposals, the evaluation process will consider factors such as experience, approach, references, qualifications, cost, and local presence. The selected consultant will work collaboratively with the City, Community -based Organizations (CBOs), and Campbell community to develop a plan tailored to Campbell's unique environmental, social, and economic context.
FISCAL IMPACT
On June 20, 2023, the City Council adopted the FY 2024 budget approving the appropriation of $300,000 for the development of the Climate Action and Adaptation Plan. As the proposed RFP anticipates the cost to prepare the Climate Action Plan to not exceed $250,000, any savings between the originally budgeted amount and final Consultant Services Agreement will be held as a contingency and rolled into subsequent budget years as needed (i.e., two -year contract term, FY 2025, FY 2026).
At the conclusion of the Consultant Services, any remaining funds will go back into the General Fund.
NEXT STEPS
Following Council action, the RFP will be released for 30 days, with proposals due on December 21, 2023. Staff will review proposals and return to City Council with a finalized contract with the selected consultant to be reviewed, approved, and executed by the City Council.
ALTERNATIVES
1. Do not authorize the release of the RFP for Climate Action and Adaptation Plan Development, deferring further consideration to a future Fiscal Year.
2. Provide other direction to staff.
Prepared by:
Tiffany Hudson, Environmental Program
Specialist
4 Packet Pg. 23
Reviewed by:
Rob Eastwood, Community
Development Director
Authorization to Release Climate Action and Adaptation RFP Page 3 of 3 Approved by:
Brian Loventhal, City Manager
Attachment:
a. Resolution_Climate Action and Adaptation RFP
b. Climate Action and Adaptation (CAAP) Request for Proposals 4 Packet Pg. 24
RESOLUTION NO. ______________
BEING A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
AUTHORIZING ISSUANCE OF A REQUEST FOR PROPOSALS (RFP) FOR THE DEVELOPMENT OF A CLIMATE ACTION AND ADAPTATION PLAN.
WHEREAS, the adopted 2040 General Plan included Action COS -10.c. which calls for the preparation of a Climate Action Plan that establishes greenhouse gas reduction targets that are consistent with Statewide GHG reduction targets, including an implementation program to achieve reduction targets; and
WHEREAS, the City has recognized the need for special service provider assistance in performing services as existing department staff d oes not possess the required capacity and/or technical expertise required to conduct the analysis of greenhouse gas emissions impacts and developing climate resiliency strategies;
WHEREAS, the City seeks the special services in climate action and adaptation strategies from persons specially trained, experienced, and competent to perform the special services required for the preparation of a Climate Action and Adaptation Plan;
WHEREAS, the proposed RFP anticipates the cost to prepare the Climate Action Plan to not exceed $250,000;
WHEREAS, $300,000 was previously appropriated in the FY 2024 budget for the development of the Climate Action and Adaptation Plan;
WHEREAS, any savings between the previously appropriated amount, $300,000, and final Consultant Services Agreement, is to be held as a contingency and rolled into subsequent budget years as needed (i.e., two-year contract term, FY 2025, FY 2026)
WHEREAS, the City Council has reviewed and accepted the draft RFP and found it to include the appropriate tasks needed to provide a technical analysis of Climate Action impacts to the City of Campbell and develop strategy recommendations for Climate Action and Adaptation;
WHEREAS, the City Council has reviewed and accepted the draft RFP and found it appropriate for the selection of a consultant to support department operations for two-year term; and
WHEREAS, the City Council has reviewed and accepted the draft Consultant Services Agreement (i.e., Contract) as to general form and content and seeks to authorize the City Manager to negotiate and amend the contract in its final form.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell hereby authorizes issuance of a Request for Proposals (RFP) , as provided as Attachment B to the November 17, 2023, City Council Staff Report, for the development of a Climate Action and Adaptation Plan.
PASSED AND ADOPTED this ____ day of November 2023, by the following roll call vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
APPROVED: _____________________
Anne Bybee, Mayor
ATTEST: _________________________
Andrea Sanders, City Clerk
4.a
Packet Pg. 25
Attachment: Resolution_Climate Action and Adaptation RFP [Revision 1] (Authorization to Release Climate Action and Adaptation RFP) Request for Proposals (RFP)
Campbell Climate Action & Adaptation
Plan
RFP Release Date
November 22, 2023
Proposal Submittal Deadline
December 21, 2023
5:00 PM
City of Campbell
Attn: City Clerk’s Office
70 North First Street
Campbell, CA 95008
(408) 866-2117
4.b
Packet Pg. 26
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and
Table of Contents
Introduction ..................................................................................................................................... 1 Schedule .......................................................................................................................................... 1 Background ..................................................................................................................................... 2 Objective ......................................................................................................................................... 3 Scope of Services ............................................................................................................................ 3 Existing Information and Resources ............................................................................................... 6 Project Funding ............................................................................................................................... 7 Proposal Requirements ................................................................................................................... 7 Desired Qualifications .................................................................................................................... 8 Evaluation of Proposals and Selection Process .............................................................................. 9 Terms of Contract ........................................................................................................................... 9 Extension of Contract ................................................................................................................... 10 General .......................................................................................................................................... 10 Consultant Agreement ....................................................................................................................11
4.b
Packet Pg. 27
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and 1 Introduction
The City of Campbell (the “City”) is seeking an experienced and qualified consultant to prepare a Climate Action and Adaptation Plan (“CAAP”). A CAAP is necessary for Campbell to reduce its greenhouse gas emissions that cause global warming and is a requir ed action (Action COS-10.c) in the recently adopted 2040 General Plan . The CAAP will outline reduction targets that are consistent with California and Santa Clara County reduction goals and include implementation and monitoring strategies to achieve the reduction targets and requirements.
This Request for Proposal (RFP) states the City’s requirements and specifies the general rules for preparing the proposal. The City will prefer proposals up to $250,000.
Prospective service providers are solely responsible for ensuring proposals are received by the City on or before the submittal deadline. Proposals must be received via email no later than December 21, 2023, at 5:00 PM by both the City Clerk’s Office at [email protected] and Environmental Programs Specialist, Tiffany Hudson, at [email protected].
Submit an electronic signed copy of the Consultant’s formal proposal submittal including fee proposal in PDF file format with file titled as follows: RFP Climate Action and Adaptation Plan – Consultant Name.
Failure to comply with the requirements set forth in this RFP may result in disqualification.
Proposals and/or modifications received after the hour and date specified above will not be accepted. Submitted proposals may be withdrawn at any time prior to th e submission time specified in this RFP, provided notification is received in writing before the submittal deadline. No handwritten notations or corrections will be allowed. The responding Consultant is solely responsible for all costs related to the preparation of the proposal.
The City reserves the right to reject all proposals and to waive any minor informalities or irregularities contained in any proposal. Acceptance of any proposal submitted pursuant to this RFP shall not constitute any implied intent to enter into a contract.
The executed contract, if any, will be made with the service provider who, at the City’s sole discretion, is best able to perform the required services in a manner most beneficial to the City.
Please submit all inquiries or interest in the Pre-Proposal Conference to the Community Development Department’s Environmental Program Specialist, Tiffany Hudson, at [email protected] by the Request for Clarifications due date listed below.
Schedule
Below is a desired schedule for initiation of this project; however, dates may be subject to change and adjusted as necessary.
RFP Issued November 22, 2023
Request for Clarification December 11, 2023
Pre-Proposal Conference December 13, 2023
Proposal Submittal Deadline December 21, 2023
4.b
Packet Pg. 28
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and 2 Proposal Evaluations by Campbell Completed January 8, 2024 In person / video interviews (conducted at City’s discretion) W eek of January 15, 2024 Anticipated* contract approval of selected service provider February 6, 2024 Anticipated* contract Executed by City Manager February 7, 2024
* The City reserves the right to extend the award date.
Background
The City of Campbell has an area of 6 square -miles and a population of approximately 43,000 residents. It is centrally located in the Santa Clara Valley, 50 miles south of San Francisco, and bordered by San Jose, Los Gatos, and Saratoga. Incorporated as a General Law City in 1952, the city has a Council/Manager form of government and is organized into six departments: City Administration, Recreation and Community Services, Finance, Community Development, Police, and Public Works . Fire services are provided by contract with the Santa Clara County Fire Department, while the City provides a library and animal control, along with solid waste collection, recycling, and storm water management services via Joint Powers Agreements (JPAs).
In June 2018, many Campbell residents and businesses began receiving carbon-free electricity and all City operations are now powered by electricity that is 100% renewable. This launch of community scale carbon-free electricity was enabled by the City’s participation in Silicon Valley Clean Energy (SVCE), a community choice energy provider that was formed to serve the communities of Silicon Valley, including Campbell. Approximately 96% of Campbell residents and businesses (more than 2 0,000 accounts) are rece iving carbon-free electricity, and because generation rates are lower than the investor-owned utility, these customers are also seeing savings on their electricity bills.
In November 2022, City Council adopted the 2022 Building Code with amendments that require greater electrification requirements for new construction and major remodels based largely on the Bay Area Model Reach Code proposed by SVCE.
Appliance 2022 State Code Campbell Reach Code
Water Heating Gas or Electric Electric Required (All Buildings) Space Heating Encourages Electric Electric Required (All Buildings) Cooking Gas or Electric Electric Required
Outdoor (SF Res) N/A Electric Required
Specialized Processes (Industrial /
Restaurants)
Gas or Electric Electric
Building Type 2022 State Code Campbell Reach Code
Single Family and Multi Family
w/ Private Garages
1 L2 Capable 1 L1 Ready, 1 L2 Ready
Multi Family w/ Shared Parking 10% L2 Capable 40% L2, 60% L1 Office N/A 20% EVSE, 30% L2 Capable
Other Non. Res. 5% L2 EVSE, 15%
L2 Capable
10% EVSE, 10% L2 Capable
4.b
Packet Pg. 29
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and 3 Objective
The intent of this RFP is to select a consultant to develop a Climate Action and Adaptation Plan for the City of Campbell. The Plan must meet the State requirement of emissions reductions of 40% below the 1990 level by 2030, while striving to reach Santa Clara County’s more ambitious goal of carbon neutrality by 2030 . The Plan should also set aspirational yet achievable long term greenhouse reduction goals for 2050.
The Plan should provide a framework that reimagines the current systems – built, natural and behavioral – as ones that are interconnected and dependent. This vision and plan must also integrate measures that improve quality of life, build prosperity, and e nhance community resilience. The Plan will be presented in a format that effectively conveys the urgency and need for collective action, is easy to understand and visual, and can easily be translated to a variety of media for different audiences.
Scope of Services
The following preliminary scope of work is presented as an initial outline to help the consultants gauge the minimum level of work requested and to submit a realistic project proposal. If the consultant identifies opportunities to improve the required scop e of work leading to improved outcome(s), the consultant is encouraged to submit proposals for alternative options. At a minimum, Consultant will complete the following seven (7) tasks, which are described in detail below, along with task deliverables.
Project Approach
• The Climate Action and Adaptation Plan must demonstrate a comprehensive approach by ensuring seamless coordination with any existing City plans, as well as those currently under development. Coordination between these efforts should be anticipated as part of the project scope.
• At a minimum, all Plan elements must address the following sectors: residential energy, commercial energy, transportation, land use, urban forest and open space, water, solid waste, and City operations.
• Review the preliminary project schedule and amend it, if it is determined that a revised schedule may achieve an improved and/or faster outcome.
Staff Coordination
• Facilitate bi-weekly conference calls between the City and Consultant Project Manager.
Project Management
• Should subconsultants be utilized, the prime consultant shall manage and review the subconsultant work product prior to City staff review.
CBO Partnership
4.b
Packet Pg. 30
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and 4 • The consultant shall work with local CBOs that must include either Acterra or Climate Resilient Communities, and Silicon Valley Youth Climate Action.
Meeting Attendance
• Attend one (1) kick-off meeting with staff.
• Plan to facilitate a minimum of six (6) stakeholder and/or advisory group meetings and attend up to four (4) community engagement meetings.
• Prepare to actively participate – preparing and presenting reports – in a minimum of five (5) City Council meetings.
• Anticipate attending at least two (2) ad hoc subcommittee meetings. • Optional Meetings. The consultant shall plan to attend, present, and prepare materials for up to two (2) additional meetings of each type (excepting the kick-off meeting with staff) as an optional task. The cost for each meeting should be prices individually.
Key Deliverables
• Kick off meeting agenda
• Community/Stakeholder Outreach and Engagement Plan and Materials • GHG Analysis, Climate Adaptation Analysis, and Vulnerable Communities Assessment • Staff Report(s) and Presentations for Public Hearings • Climate Action and Adaptation Plan Drafts
• Climate Action and Adaptation Plan
Note: All work products noted shall be provided in native (i.e.: InDesign, Word) and PDF format.
Tasks
Task 1: Project Kick-off. Consultant will prepare a meeting agenda and attend a kick-off meeting with City staff to discuss expectations, general goals, resources, and schedule for this project.
• Deliverable: Kick-off meeting agenda
• Deliverable: Detailed meeting notes (to follow meeting) • Deliverable: Project plan
Task 2: Community Outreach and Engagement. This phase includes engaging with the community to gather input and build awareness around climate change risks and resilience strategies.
• Cross-divisional team and Consultant will discuss and develop a stakeholder engagement strategy that includes an equity checklist to ensure representation across various groups and communities.
• The cross-divisional team and Consultant will identify key stakeholder members that will serve as the Advisory Body.
4.b
Packet Pg. 31
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and 5 • The Consultant will coordinate with cross-divisional team and CBO(s) to conduct community engagement and outreach mechanisms/efforts.
• Deliverable: Equity Checklist
• Deliverable: Stakeholder Engagement Strategy
• Deliverable: Assemble standing Advisory Board
• Deliverable: Advisory Board meeting agendas and summary results (as needed) Task 3: Greenhouse Gas Analysis. This phase includes conducting a greenhouse has inventory and developing a plan to reduce emissions.
• Consultant will work with SVCE to evaluate and obtain current metrics regarding existing GHG emissions, conduct an analysis of existing emissions inventory gaps, model current metrics, and draft reduction goals based on analysis. • Deliverable: GHG inventory
• Deliverable: GHG inventory gaps summary
• Deliverable: GHG Emissions Model summary
• Deliverable: Draft reduction strategies
Task 4: Climate Adaptation and Analysis. This phase includes conducting a vulnerability assessment, risk assessment, and developing resilience strategies. • Consultant will use Silicon Valley 2.0 data layers and/or other available resources to model and assess existing mapping data of climate impacts to the community. • Consultant will identify gaps in climate impact data models and maps. The consultant will seek to fill in gaps but identifying other data resources and mapping data. • Consultant will create detailed mapping demonstrating climate impacts on vulnerable City communities and define Equity Resilience Indicators. • Consultant will compile all Climate Impact Mapping data and include Equity Resilience Indicators within findings and report.
• Deliverable: Evaluation plans
• Deliverable: Progress reports
• Deliverable: Climate impact mapping
• Deliverable: Detailed analysis of Climate Impacts to vulnerable communities and at-risk areas with Equity Resilience Indicators.
Task 5: GHG Actions and Climate Adaptation - Alternatives and Options. This phase includes identifying key alternatives strategies for GHG Action, Adaptation, and Resilience. • Consultant will identify strategies and alternatives to reduce greenhouses from sectors contributing to emissions – including but not limited to Transportation, Energy, and Wastewater.
• Deliverable: Stakeholder presentations and feedback
• Deliverable: Planning Commission and City Council presentation feedback
4.b
Packet Pg. 32
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and 6 Task 6: Prepare Draft of CAAP. This phase includes developing a detailed plan for implementing the resilience strategies and monitoring progress. • Consultant will prepare and present findings for GHG reduction and Climate Adaptation alternatives to key stakeholders and Advisor Body.
• Consultant will prepare and present findings for GHG reduction and Climate Adaptation alternatives to Planning Commission and City Council.
• Deliverable: Administrative Draft of CAAP
• Deliverable: Draft CCAAP
• Deliverable: Stakeholder / Community Engagement Materials (Presentations) • Deliverable: Public comment and feedback summary
Task 7: Finalize and Adopt CCAAP. This phase includes presenting the finalized plan to the City Council for approval.
• Present the draft CAAP, which includes findings of the greenhouse gas analysis and vulnerability assessment to City staff and obtain feedback. Revise the greenhouse gas reduction plan and resilience strategies based on feedback from staff. Obtain final approval of the greenhouse gas reduction plan and resilience strategies from city staff to be able to publish draft CCAAP.
• Consultant will coordinate with selected CBO(s) to hold various engagement meetings and present to advisory bodies and community members the draft CAAP. • Capture and summarize feedback from public comment period. • Deliverable: Finalize CAAP, including Implementation Plan • Deliverable: Staff Reports, Staff Presentations, Adopting Resolutions, and Ordinances Existing Information and Resources
The following documents and resources are provided to assist with the information gathering process following execution of the contract with the selected consultant:
Campbell Plans:
• General Plan 2040
• 2023-2024 Housing Element
• Area Plans and Guidelines
Climate Data Sources:
• Silicon Valley 2.0 Climate Adaption Guidebook
• Silicon Valley 2.0 Climate Change Preparedness Tool
• Cal-Adapt Tools
• Resilient CA Adaptation Planning Resources
• Resilient CA Tools, Data, & Scientific Studies – Bay Area • ICLEI (Local Governments for Sustainability) Clear Path
4.b
Packet Pg. 33
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and 7 • Santa Clara County Tree Plotter
• CalEnviroScreen 4.0 Indicator Maps
Project Funding
Cost proposals that stay within the City’s allocated $250,000 for the scope of work are preferred.
It is expected that up to 25% of the budget should be allocated to community engagement.
Proposal Requirements
Proposals must be submitted electronically to both the City Clerk’s Office at [email protected] and to Environmental Programs Specialist, Tiffany Hudson, at [email protected] before close of business of the stated deadline. For ease of handling, all responses are to be provided in a standard 8 ½” x 11” portrait layout in PDF format. The proposal should be organized in clearly labeled sections, and should include the following information:
1. Executive Summary.
2. Applicant Profile. Provide a narrative description of the Applicant itself, including the following:
a. Applicant’s business identification information, including name, business address, telephone number, website address, and federal taxpayer identification number or federal employer identification number;
b. A primary contact for the Applicant, including name, job title, address, telephone and fax numbers, and email address;
c. A description of Applicant’s business background, sustainability policies.
3. Statement of Understanding. Provide a brief statement indicating an overall understanding of the project.
4. Project Approach. Provide an understanding of the project issues. Include a short discussion of the intended approach to the project that demonstrates that the proposer understands the issues and the proposer’s ability to address them. Identify key elements of the project and what special approach your firm will use to develop these elements.
Include a list of all proposed subconsultants and/or CBOs expected to be engaged in any work.
5. Identification of any information or assistance required from City staff to accomplish each step in the process.
6. Budget and Schedule. Detailed timeline for completion of the project and an hourly level of effort per task, including the work of any subconsultants and/or CBOs. Provide an actual cost, not-to-exceed amount, to include all direct costs, reimburseables, escalation costs and any other charges.
7. Statement of Qualifications; Relevant Experience. Provide a statement of qualifications and capability to perform the services sought by this RFP, including a description of relevant experience with projects that are similar in nature, size, and scope to that which is the subject of this RFP. Include the following information:
4.b
Packet Pg. 34
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and 8 a. Project name and location.
b. Brief description of project scope and cost.
c. Month and year services began and ended.
d. Team members and subconsultants responsibility.
e. Client name, address, contact person, and telephone.
8. Project Team. List each member of the project team including any subconsultants to be utilized on the project and their qualifications and experience in the preparation of Climate Action and Adaptation Plan.
9. References. Provide at least three references, preferably for projects that are similar in type, scope, size and/or value to the work sought by this RFP. If applicable, Applicant should provide references for projects with other municipalities that are similar to Campbell. For each reference, include the name, address and telephone number of a contact person.
10. Conflict of Interest Statement. The firm shall disclose any financial, business, or other relationship with the City that may have an impact on the outcome of this contract.
Particular attention should be paid to compliance with Government Code section 1090.
See “Conflicts of Interest” in this RFP for reference.
11. Comments on or Requested Changes to Contract. The City’s standard Consult Services Agreement is included as Attachment 1 to this RFP. The proposing firm shall identify any objections to and/or request changes to the standard contract language.
Please submit all inquiries or interest in the Pre -Proposal Conference to the Community Development Department’s Environmental Program Specialist, Tiffany Hudson, at [email protected] by December 11, 2023.
Desired Qualifications
The ideal consultant, or consultant team, would include the following disciplines and attributes:
• Experience in climate action and adaptation planning: The consultant should have a proven track record in developing climate action plans for cities. They should be well- versed in the latest climate science, policy, and best practices. • Policy and regulatory expertise: The consultant should have a strong understanding of local, regional, and national climate policies and regulations. They should be able to navigate complex regulatory environments and provide guidance on compliance. • Understanding of local context: The consultant should demonstrate an understanding of environmental, social, and economic context, including knowledge of local industries, transportation systems, energy sources, and demographics. • Community engagement skills: Community engagement is crucial for the success of a climate action plan. The consultant should have experience in facilitating public participation, conducting workshops, and engaging diverse stakeholder groups. • Data analysis and modeling capabilities: The consultant should be able to conduct thorough data analysis, including greenhouse gas inventories, emissions projections, and scenario modeling.
4.b
Packet Pg. 35
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and 9 • Innovative and practical solutions: The consultant should be able to propose creative, realistic, and cost-effective solutions to address climate challenges. They should be up to date with emerging technologies and practices.
• Communication and reporting skills: The consultant should be able to effectively communicate complex information to a wide range of audiences, including policymakers, community members, and technical experts. They should also be adept at producing clear and compelling reports.
• Flexibility and adaptability: The consultant should be able to adapt to changing circumstances and be flexible in their approach as new information becomes available. • Ethical standards: The consultant should demonstrate a strong commitment to ethical practices and social responsibility. This includes transparency, honesty, and a dedication to equitable and just solutions that respect the rights and interests of stakeholders.
Evaluation of Proposals and Selection Process
Evaluation of the proposals will be made by the Community Development Director or other City staff as deemed appropriate by the City Manager or designee. This evaluation team, in accordance with the criteria listed below, will evaluate all proposals received as specified. The City team members, in applying the major criteria to the pro posals, may consider additional criteria beyond those listed. During the evaluation period, the team may elect to interview some or all the proposing firms. The final selection will be the firm which, in the City’s opinion, is the most responsive and responsible, meets the City’s requirements in providing this service, and is in the City's best interest. The City maintains the sole and exclusive right to evaluate the merits of the proposals received. Consultants will be objectively evaluated based on their responses to the project scope outlined in the RFP. The written proposal should clearly demonstrate h ow the firm could best satisfy the City’s requirements. Proposals will be evaluated on the following criteria:
No. Written Evaluation Criteria Point Value
1 Experience Developing Climate Action Plans 25
2 Project Understanding, Approach, and Work Plan 20
3 References 20
4 Project Team Qualifications 15
5 Cost-effectiveness and Value 15
6 Local Presence in the Bay Area 5
7 Conflict of Interest Statement Pass/Fail
Subtotal: 100
Terms of Contract
The initial contract term shall commence upon execution of the contract by the City and shall be for an eighteen (18) month period.
4.b
Packet Pg. 36
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and 10 Extension of Contract
At the end of the eighteen (18) month term, the City of Campbell, at its sole discretion may elect to extend the contract for one (1) additional six-month term. The City may extend the contract for a total of six (6) months, pending additional services are requested by the City and satisfactory performance under the original contract.
General
The service provider may recommend other tasks that it deems appropriate to achieve the objectives set forth in this RFP.
Public Records
All proposals submitted in response to this RFP become the property of the City. Information in the proposal, unless specified as trade protected, may be subject to public review. Any information contained in the proposal that is proprietary must be clearly designated. Marking the entire proposal as proprietary will be neither accepted nor honored. Proprietary information submitted in response to this RFP will be handled in accordance with the California Public Records Act.
Right to Cancel and Amend
The City reserves the right to cancel, for any or no reason, in part or in its entirety, this RFP, including but not limited to selection schedule, submittal date, and submittal requirements. If the City cancels or revises the RFP, all Consultants will be notified in writing.
Additional Information
The City reserves the right to request additional information and/or clarification from any or all Consultants.
Conflict of Interest
Selected consultant covenants that the company, its officers, employees and/or agents presently have no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performa nce of the services requested herein by the City. Consultant further covenants that, in the performance of any contract or agreement resulting from this RFP, no subcontractor or person having such an interest shall be employed.
Consultant certifies that to the best of Consultant’s knowledge, no one who has or will have any financial interest under any contract or agreement resulting from this RFP is an officer or employee of the City.
Release of Public Information
Service providers who respond to this RFP who wish to release information to the public regarding selection, contract award or data provided by the City must receive prior written approval from the City before disclosing such information to the public.
Non-Assignment
4.b
Packet Pg. 37
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and 11 If a contract is awarded, the selected service provider shall neither assign, nor delegate, in part or in whole, any duties without the prior written consent of the City which shall not be unreasonably withheld.
Collusion
Each service provider certifies that the company, its officers, employees and/or agents are not a party to any collusive action, fraud, or any action that may be in violation of the Sherman Antitrust Act. The service provider certifies that the company, its officers, employees and/or agents have not offered or received any kickbacks or inducements from any other bidding Consultant, supplier, manufacturer, or subcontractor in connection with the proposal and that the company, its officers, employees and/or agents have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services, or anything of more than nominal value. Any or all bids shall be rejected if there is any reason to believe collusion exists among the bidding service providers.
Debarment
By submitting a proposal, the service provider certifies that the company is not currently debarred from submitting proposals and/or bids for contracts issued by any City or political subdivision or agency of the State of California, and that it is not an agent of a person or entity that is currently debarred from submitting proposals and/or bids for contracts issued by any City or political subdivision or agency of the State of California.
Equal Employment Opportunity Compliance
The selected service provider shall not discriminate against any employee or applicant for employment because of race, creed, color, or national origin. The service provider shall ensure that all employees and applicants for employment shall be treated wit h equality in all aspects of employment processes including, but not limited to, hiring, transfer, promotion, training, compensation and termination, regardless of their race, creed, color, sex, national origin, age, or physical handicap.
Right to Audit
The selected service provider shall maintain such financial records and other records as may be prescribed by the City or by applicable federal and state laws, rules, and regulations. The selected service provider shall retain these records for a period of three years after final payment, or until they are audited by the City, whichever event occurs first. These records shall be made available during the term of the contract or service agreement and the subsequent three -year period for examination, transcription, and audit by the City or its designees.
Consultant Agreement
[CONSULTANT AGREEMENT ON FOLLOWING PAGE]
4.b
Packet Pg. 38
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and 12 EXHIBIT 1
CITY OF CAMPBELL
CONSULTANT SERVICES AGREEMENT
This Agreement is entered into at Campbell, California on the ____________________ day of ______________, 2023, by and between the CITY OF CAMPBELL (hereinafter referred to as "City") and _______________________________ (hereinafter referred to as "Consultant").
WHEREAS, City desires to obtain a service provider to provide services to develop a climate action and adaptation plan for a cost not to exceed $300,000; and WHEREAS, Consultant represents that it has the expertise, means, and ability to provide, evaluate and keep detailed records throughout the duration of the contract agreement; NOW, THEREFORE, in consideration of each other's mutual promises, Consultant and City agree as follows:
1. DUTIES OF CONSULTANT
1.1 Consultant agrees to perform services as set forth in Exhibit A - Scope of Services attached hereto and incorporated herein by reference, and which shall be interpreted together and in harmony with this Agreement. In the event of any conflict between Exhibit A and this Agreement, this Agreement shall govern, control, and take precedence.
1.2 Consultant’s project manager will meet with the City’s project coordinator prior to commencement of the project to establish a clear understanding of the working relationships, authorities, and management philosophy of City as it relates to this Agreement.
1.3 Consultant, working with the City, will gather available existing information concerning the project, and shall review documents as necessary for compliance with the project’s objectives.
1.4 In performance of this Agreement by Consultant, time will be of the essence.
1.5 Notwithstanding Section 1.4, Consultant shall not be responsible for delay caused by activities or factors beyond Consultant’s reasonable control, including delays or by reason of strikes, work slow-downs or stoppages, or acts of God.
1.6 Consultant agrees to perform this Agreement in accordance with the highest degree of skill and expertise exercised by members of Consultant’s profession working on similar projects under similar circumstances.
1.7 Consultant shall cooperate in good faith with City in all aspects of the performance of this Agreement.
4.b
Packet Pg. 39
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and 13 1.8 In the course of the performance of this Agreement, Consultant shall act in the City’s best interest as it relates to the project.
1.9 All activities of Consultant, its employees, subcontractors and/or agents will be carried out in compliance with all applicable federal, state, and local laws and regulations.
1.10 The designated project manager for Consultant shall be . The Consultant’s project manager shall have all the necessary authority to direct technical and professional work within the scope of the Agreement and shall serve as the principal point of con tact with the City and the City’s project coordinator. The authorized principal of Consultant executing this Agreement for the Consultant shall have authority to make decisions regarding changes in services, termination and other matters related to the performance of this agreement on behalf of Consultant.
1.11 The Consultant (and its employees, agents, representatives, and subconsultants), in the performance of this Agreement, shall act in an independent capacity and not as officers or officials or employees or agents of the City. The City shall not direct the work and means for accomplishment of the services and work to be performed hereunder. The City, however, retains the right to require that work performed by Consultant meet specific standards consistent with the requirements of this Agreement without r egard to the manner and means of accomplishment thereof. Subcontractors shall assume all of the rights, obligations and liabilities, applicable to it as an independent contractor hereunder. Consultant represents and warrants that it (i) is fully experienced and properly qualified to perform the class of work and services provided for herein, (ii) has the financial capability and shall finance its own operations required for the performance of the work and services and (iii) is properly equipped and organize d to perform the work and services in a competent, timely and proper manner in accordance with the requirements of this Agreement. Consultant agrees to comply with AB5, codified at Labor Code section 2750.3, and shall indemnify, defend and hold harmless th e City, its officers, officials, directors, agents representatives, volunteers, and employees against any claim or liability, including attorneys’ fees and costs, arising in any manner related to this Agreement that an employee, agent or others under Consultant’s supervision or control was misclassified.
1.12 This Agreement contains provisions that permit mutually acceptable changes in the scope, character or complexity of the work if such changes become desirable or necessary as the work progresses. Adjustments to the basis of payment and to the time for performance of the work, if any, shall be established by a written contract amendment (approved and executed by the City) to accommodate the changes in work.
2. DUTIES OF CITY
2.1 City shall furnish to Consultant all available and pertinent data and information requested by Consultant to facilitate the preparation of the documents called for in this Agreement.
Consultant shall be entitled to reasonably rely on accuracy and completeness of such information, provided that Consultant shall provide City prompt written notice of any known defects in such data and information.
4.b
Packet Pg. 40
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and 14 2.2 City shall provide contract administration services. City shall notify Consultant of required administrative procedures and shall name representatives, if any, authorized to act in its behalf.
2.3 City shall review documents submitted by Consultant and shall render decisions pertaining thereto as promptly as reasonably possible.
3. COMPENSATION
3.1 For the full performance of the services described herein by Consultant, City agrees to compensate Consultant for all services and direct costs associated with the performance of the project in an amount not to exceed $300,000, as follows:
a. Once each month, Consultant shall submit for payment by City, an itemized invoice for services performed during the previous billing period. The invoice shall describe the services rendered and the title of the item of work and shall list labor hours by personnel classification. Said invoice shall be based on all labor and direct expense charges made for work performed on the project. Labor charges shall be in accordance with the fee schedule found in Exhibit A of this Agreement. City shall pay Consultan t for services rendered and approved by the City within 30 days from the date the itemized invoice is received by the City, subject to the maximum not to exceed amount specified above and the City’s right to object.
b. Direct costs are those outside costs incurred on or directly for the project and substantiated with invoices for the charges. Direct expenses include printing, reproduction, and delivery charges.
3.2 If Consultant incurs other costs which are not specifically covered by the terms of this Agreement, but which are necessary for performance of Consultant’s duties, City may approve payment for said costs if authorized in writing by the City in advance.
3.3 City may order changes in the scope or character of services in writing, including decreasing the amount of Consultant’s services. In the event that the work is decreased, Consultant is entitled to full compensation for all services performed and expenses incurred prior to receipt of notice of change. Under no conditions shall Consultant make any changes to the work, either as additions or deductions, without the prior written order of the City. In the event, that the City determines that a change to the work or services from that specified in this Agreement is required, the contract time and/or actual costs reimbursable by the City for the project may be adjusted by contract amendment or change order to accommodate the changed work. The maximum not to exceed total amount specified in this Article 3 (Compensation) shall not be exceeded, unless authorized by written contract amendment or change order, approved and executed by the City.
Consultant shall obtain prior written approval for a revised fee schedu le from the City before exceeding such fee schedule. Only City’s authorized representative(s) is authorized to approve changes to this Agreement on behalf of City.
4.b
Packet Pg. 41
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and 15 3.4 In no event, will the Consultant be reimbursed for any costs or expenses at any rates that exceed the rates for set forth in the fee schedule found in Exhibit A.
3.5 Consultant agrees that the payments to Consultant specified in this Article 3 (Compensation) will constitute full and complete compensation for all obligations assumed by Consultant under this Agreement. Where conflicts regarding compensation may occur , the provisions of this section apply.
4. SUBCONSULTANTS
4.1 Consultant may not subcontract any services required under this Agreement without the prior written consent of the City.
4.2 Consultant shall be responsible to City for the performance of any and all subconsultants who perform work under this contract, and any acts of negligence or misconduct on their part. Consultant is solely responsible for all payments due to subconsultants.
4.3 Consultant shall require and verify that all subcontractors maintain insurance meeting all of the requirements stated herein, including naming the City of Campbell, its officers, officials, directors, agents’ representatives, volunteers, and employees as additional insureds. Any modification to the insurance requirements for subcontractors must be agreed to by the City in writing.
4.4 If at any time, the City determines any subcontractor is incompetent or unqualified, Consultant will be notified and will be expected to immediately cancel the subcontract.
5. OWNERSHIP OF DOCUMENTS AND MATERIALS
All original drawings, documents, data, materials, photographs, negatives and other work products prepared by the Consultant and/or its subconsultants in the performance of the services encompassed in this Agreement (whether in printed or electronic format ) (“project -related documents and materials”) shall be the property of the City and may be used on this project without the consent of the Consultant or its subcontractors. City acknowledges that such drawings, documents, and other items are instruments of professional services intended for use only on the subject project. Consultant agrees that all copyrights which arise from creation of the Project - related documents and materials pursuant to this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City.
Any and all project -related documents and materials including draft documents and materials related to this Agreement shall be confidential, not to be used by the Consultant on other projects or disclosed to any third party, except by agreement in writing by the City, or except as otherwise provided herein or applicable laws. Upon the completion or termination of this Agreement for any reason, the City shall be entitled to receive, and Consultant shall promptly provide to the City upon request, all finished and unfinished project-related documents and materials, produced or gathered by or on behalf of Consultant that are in Consultant’s possession, custody or control. Consultant may retain copies of said documents and materials for its files. In the event of termination, any dispute regarding compensation or damages shall not hinder, prevent, or otherwise impact the
4.b
Packet Pg. 42
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and 16 City’s right to promptly receive and use such documents and materials which are the sole and exclusive property of the City.
6. TERMINATION
6.1 Notwithstanding any other provision of this Agreement, City may terminate this Agreement at any time, with or without cause, in its sole discretion, by giving notice in writing to Consultant not less than 14 calendar days prior to an effective terminat ion date. In the event of such termination, Consultant shall have the right and obligation to immediately assemble the work then in progress for the purpose of completing the work and turning over all materials and documents to City.
6.2 In the event of such termination, Consultant shall be compensated for all work and services performed to the point of termination in accordance with the payment provisions set forth in Section 3.1, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law.
6.3 Upon notice of termination by City, the Consultant will immediately act to not incur any additional obligations, costs or expenses, except as may be reasonably necessary to terminate its activities. All finished or unfinished work or documents procured or produced under the Agreement will become property of the City upon the termination date. In the event of Consultant’s failure to perform pursuant to the Agreement, the City reserves the right to obtain services elsewhere and Consultant will be liable f or the difference between the prices set forth in the terminated Agreement and the actual cost to the City. Termination of the Agreement pursuant to this paragraph shall not relieve the Consultant of any liability to City for additional costs, expenses, or damages sustained by City due to failure of the Consultant to perform pursuant to the Agreement. City may withhold any payments to Consultant for the purpose of set off until such time as the exact amount of damages due City from Consultant is determined. After the effective date of termination, Consultant will have no further claims against the City under the Agreement.
No other compensation will be payable for anticipated profit on unperformed services.
7. AUDIT AND INSPECTION
Consultant shall permit authorized representatives of City to inspect and audit all data and records relating to its performance under this Agreement for a period of three years following acceptance of the final study.
8. EQUAL EMPLOYMENT OPPORTUNITY
Consultant agrees to refrain from discriminatory employment practices on the basis of race, religious creed, color, sex, national origin, handicap, sexual orientation, marital status, medical condition, disability, ancestry, organizational affiliation, military or veteran status, or any other consideration made unlawful by local, State or Federal law, of any employee of, or applicant for employment with, such Consultant or subcontractor. City requires Consultant to comply with all applicable Federal and State and local equal employment opportunity laws and regulations.
4.b
Packet Pg. 43
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and 17 9. INSURANCE AND INDEMNIFICATION
9.1 With respect to any professional services provided by Consultant, the Consultant agrees to indemnify, and hold harmless the City, its officers, and employees to the fullest extent allowed by law from any and all claims, actions, causes of action, damag es, liabilities and losses, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, except for any claims, actions, causes of action, losses, damages or liabilities proximately caused by the sole n egligence or willful misconduct of City. City shall not be liable for acts of Consultant in performing services described herein. Notwithstanding anything in this paragraph to the contrary, any defense costs charged to the consultant under this paragraph s hall not exceed the consultant proportionate percentage of fault, except:
a. That in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the consultant shall meet and confer with the other parties regarding unpaid defense costs in good faith effort to agr ee on the allocation of those costs amongst the parties; and
b. Where a project-specific general liability policy ensures all project participants for general liability exposures on a primary basis and also covers all consultant for their legal liability arising out of their professional services on a primary basis, then there shall be no limitation on the consultant 's duty to provide a defense and cover the City's cost of defense.
With respect to all matters other than those covered by the foregoing paragraph, Consultant agrees to indemnify, defend (with counsel reasonably satisfactory to the City) and hold harmless the City, its officers, officials, directors, agents representative s, volunteers, and employees to the fullest extent allowed by law from and against any and all claims, actions, causes of action, losses, damages, liabilities and costs of every nature, including attorneys’ fees and costs (collectively, “Losses”) including but not limited to all claims, actions, causes of action, losses, damages, liabilities for property damage, bodily injury, or death, and all costs of defending any claim, caused by or arising out of, or alleged to have been caused by or arise out of, in w hole or in part, Consultant’s performance under this Agreement, except for any claims, actions, causes of action, losses, damages, costs or liabilities proximately caused by the sole negligence or willful misconduct of City. City shall not be liable for acts of Consultant in performing services described herein.
In no event shall this section be construed to require indemnification by the Consultant to a greater extent than permitted under the public policy of the State of California; and in the event that this contract is subject to California Civil Code section 2782(b), the foregoing indemnity provisions shall not apply to any liability for the active negligence of the City.
The defense and indemnity provisions obligations of this Agreement are undertaken in addition to and shall not in any way be limited by the insurance obligations contained in this Agreement. The foregoing indemnity provisions are intended to fully allocate the parties’ risk of liability to third- parties; and there shall be no rights to indemnity or contribution, in law or equity or otherwise between the parties that are not set forth in this section. Consultant waives all rights to subrogation for any matte rs covered by the provisions of this section. Consultant’s responsibility for such
4.b
Packet Pg. 44
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and 18 defense and indemnity obligations as set forth in this section shall survive the termination or completion of this Agreement for the full period of time allowed by law.
9.2 Consultant shall maintain insurance conforming to the following specifications to the fullest amount allowed by law for a minimum of three (3) years following the termination or completion of this Agreement:
A. Types of Coverage
The policies shall afford the following types of coverage:
1. Commercial General Liability;
2. Automotive;
3. Workers’ Compensation and Employer Liability; and
4. Professional Liability and/or Errors and Omissions
B. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. For Commercial General Liability: Insurance Services Office (ISO) CGL Form 00 01 11 85; and
2. For Automotive Liability: ISO CA 00 01 06 92 including symbol 1(any auto); and
3. For Workers’ Compensation: insurance as required by the Labor Code of the State of California and Employer's Liability insurance; and
4. For Professional Liability and/or Errors and Omissions: insurance covering negligence committed by or on behalf of Consultant in rendering services to City.
C. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for bodily, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.
4.b
Packet Pg. 45
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and 19 3. Workers’ Compensation and Employer's Liability: Workers’ Compensation limits as required by the Labor Code of the State of California and Employer's Liability limits of $1,000,000 per accident. The Worker’s Compensation policy must be endorsed with a waiver of subrogation in favor of the City for all work performed by the Consultant and its employees.
4. Professional Liability and/or Errors and Omissions: $1,000,000 per claim and $2,000,000 in the annual aggregate.
The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City (as agreed to in this Agreement) before the City’s own insurance or self - insurance shall be called upon to protect it as a named insured.
D. Deductible and Self-Insured Retention
Any deductibles or self-insured retention must be declared to and approved by the City and shall not reduce the limits of liability. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self -insured retention as resp ects the City, its agents, officers, attorneys, employees, officials and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses related to investigations, claim administration, and defense expenses. Policies containing any self -insured retention provision shall provide or be endorsed to provide that the self-insured retention may be satisfied by either the named insured or the City.
E. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverage:
a. The City, its agents, officers, attorneys, employees, officials and volunteers are to be covered as additional insureds as respects: liability arising out of this Agreement performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consulta nt, or automobiles owned, leased, hired or borrowed by the Consultant. It is a requirement of this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits set forth in this Agreement shall be available to the City as an additional insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is affords greater coverage.
4.b
Packet Pg. 46
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and 20 b. The Consultant's insurance coverage shall be primary insurance as respects the City, its agents, officers, attorneys, employees, officials and volunteers. Any insurance or self -insurance maintained by the City, its agents, officers, attorneys, employees, officials and volunteers shall be excess of the Consultant's insurance and shall not contribute with it.
c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its agents, officers, attorneys, employees, officials, and volunteers.
d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the insurer's liability.
2. Workers’ Compensation and Employer’s Liability Coverage: The insurer shall agree to waive all rights of subrogation against the City, its agents, officers, attorneys, employees, officials, and volunteers for losses arising from work performed by the Consultant for the City.
3. All Coverages: Any unintentional failure to comply with reporting provisions of the policies shall not affect coverage provided to the City; and unless otherwise approved by the City, each insurance policy required by this clause shall be endorsed to st ate that coverage shall not be canceled by either party, except after thirty (30) days prior written notice by regular mail has been given to the City, or ten (10) days for cancellation for non- payment of premium.
F. Suspension or Cancellation
If any of the coverages required by this Agreement should be suspended, voided, cancelled or reduced in coverage during the term of this Agreement, Consultant shall immediately notify City and replace such coverage with another policy meeting the requirements of this Agreement.
G. Subcontractors
Consultant agrees that any and all contracts with subcontractors for performance of any matter under this Agreement shall require the subcontractors to comply with the same indemnity and insurance requirements set forth in this Agreement to the extent that they apply to the scope of the subcontractors’ work. Subcontractors are to be bound to contractor and to City in the same manner and to the same extent as the Consultant is bound to City under this Agreement. Subcontractors shall further agree to include these same provisions with any sub -subcontractor. A copy of this Agreement will be furnished to the subcontractor on request. The Consultant shall require all subcontractors to provide a valid certificate of insurance and the required endorsements included in the Agreement prior to commencing any work and will provide proof of compliance to the City.
H. Acceptability of Insurers
4.b
Packet Pg. 47
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and 21 Without limiting Consultant's indemnification provided hereunder, the policies of insurance listed in Article 9.2 of this Agreement are to be issued by an issuer with a current A.M. Best Rating of A:V and who is authorized to transact business in the State of California, unless otherwise approved by the City.
I. Verification of Coverage
Consultant shall furnish the City with endorsements and certificates of insurance evidencing coverage required by this clause. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates are to be on forms acceptable to the City. Where required by statue, forms approved by the Insurance Commissioner are to be submitted. All certificates are to be received and approved by the City before work commences.
J. Special Risks/Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances and provide notice to Consultant.
10. MISCELLANEOUS
10.1 This Agreement shall be binding on the heirs, executors, assigns and successors of Consultant.
10.2 Neither party may assign this Agreement, or any portion hereof, without the prior written consent of the other.
10.3 This Agreement shall not be construed to alter, affect, or waive any lien or stop notice rights, which Consultant may have for the performance of services pursuant to this Agreement.
10.4 Neither party’s waiver of any term, condition or covenant, or breach of any term, condition or covenant shall be construed as the waiver of any other term, condition or covenant or waiver of the breach of any other term, condition or covenant.
10.5 This Agreement contains the entire Agreement between City and Consultant relating to the project and the provision of services to the project. Any prior agreements, promises, negotiations, or representations not expressly set forth in this Agreement are of no force or effect.
Subsequent modifications to this Agreement shall be in writing and signed by both City and Consultant.
10.6 If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this Agreement shall be valid and binding on City and Consultant.
4.b
Packet Pg. 48
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and 22 10.7 This Agreement shall be governed and construed in accordance with the laws of the State of California.
10.8 All changes or amendments to this Agreement must be in writing and approved by all parties.
10.9 The initial contract term shall commence upon execution of the contract by the City and shall be for a eighteen (18) month period, unless terminated sooner in accordance with the contract. The City of Campbell at its sole discretion may elect to extend the contract up to one (1) six-month period by providing written notice to Consultant not less than thirty (30) days prior to expiration of the original or extended term. The total length of the contract shall not exceed a period of two years.
10.10 Consultant owes the City a duty of undivided loyalty in performing the work and services under this Agreement, including, but not limited to, the obligation to refrain from having economic interests and/or participating in activities that conflict with the City’s interests in respect to the work and/or services and project. The Consultant shall list current clients who may have a financial interest in the outcome of this Agreement. The Consultant hereby certifies that it does not now have, nor shal l it acquire any financial or business interest that would conflict with the performance of services under this agreement. Consultant shall not make or participate in making or in any way attempt to use Consultant’s position to influence a governmental decision in which Consultant knows or has reason to know Consultant has a direct or indirect financial interest other than the compensation promised by this Agreement. Consultant will immediately advise the City if Consultant learns of a financial interest of Consultant's during the term of this Agreement.
10.11 City is a public agency subject to the disclosure requirements of the California Public Records Act (“CPRA”). If Consultant’s proprietary information is contained in documents or information submitted to City, and Consultant claims that such infor mation falls within one or more CPRA exemptions, Consultant must clearly mark such information “Confidential and Proprietary,” and identify the specific lines containing the information. In the event of a request for such information, City will make best e fforts to provide notice to Consultant prior to such disclosure. If Consultant contends that any documents are exempt from the CPRA and wishes to prevent disclosure, it is required to obtain a protective order, injunctive relief or other appropriate remedy from a court of law in Santa Clara County before the City is required to respond to the CPRA request. If Consultant fails to obtain such remedy within the time the City is required to respond to the CPRA request, City may disclose the requested information without any liability to Consultant. Consultant further agrees that it shall defend, indemnify and hold City harmless against any claim, action or litigation (including but not limited to all judgments, costs, and attorney’s fees) that may result from de nial by City of a CPRA request for information arising from any representation, or any action (or inaction), by the Consultant.
10.12 Neither party hereto shall be considered in default in the performance of its obligation hereunder to the extent that the performance of any such obligation is prevented or delayed by an act of God, natural disaster, pandemic, acts of terrorism, w ar, or other peril, which is beyond the reasonable control of the affected party and without the negligence of the respective Parties. Each party hereto shall give notice promptly to the other of the nature and extent of any
4.b
Packet Pg. 49
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and 23 Force Majeure claimed to delay, hinder or prevent performance of the services under this Agreement. Each Party will, however, make all reasonable efforts to remove or eliminate such a cause of delay or default and will, upon the cessation of the cause, dil igently pursue performance of its obligations in this Agreement. In the event either party is prevented or delayed in the performance of its respective obligation by reason of such Force Majeure, there may be an equitable adjustment of the schedule and Consultant compensation based on City’s sole discretion.
10.13 Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to b ind City to any obligation whatsoever.
10.14 Consultant warrants that Consultant, its subcontractors and/or agents (if any) has/have complied with any and all federal, state, and local licensing requirements
10.15 Each party acknowledges that it has reviewed this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement.
10.16 The signatories to this Agreement warrant and represent that each is authorized to execute this Agreement and that their respective signatures serve to legally obligate their respective representatives, agents, successors and assigns to comply wit h the provisions of this Agreement.
10.17 This Agreement is entered into, and to be performed in Santa Clara County, California, and any action arising out of or related to this Agreement shall be maintained in a court of appropriate jurisdiction in Santa Clara County, California.
10.18 This Agreement may be executed in counterparts which shall, in the aggregate, be deemed an original but all of which, together, shall constitute one and the same instrument. A scanned, electronic, facsimile or other copy of a party’s signature shall be accepted and valid as an original.
11. NOTICES
Notices required under this Agreement may be delivered by first class mail addressed to the appropriate party at one of the following addresses:
CITY: City of Campbell
Attention: Rob Eastwood
70 North First Street
Campbell, CA 95008
CONSULTANT: __________________________________
4.b
Packet Pg. 50
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and 24 Attention: _________________________
__________________________________
__________________________________
__________________________________
[SIGNATURES ON FOLLOWING PAGE]
4.b
Packet Pg. 51
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and 25 Having read and understood the foregoing Agreement, the undersigned parties agree to be bound hereby:
CONSULTANT CITY OF CAMPBELL
By By_______________________________________
Title Title _______________________________
4.b
Packet Pg. 52
Attachment: Climate Action and Adaptation (CAAP) Request for Proposals [Revision 1] (Authorization to Release Climate Action and
City
Council
Report
TITLE: Resolution Accepting Updates on the Remaining Emergency Gas Line Repairs at the Campbell Community Center and Authorizing Subsequent Repairs Per the Executed Contract Services Agreement with Burr Plumbing and in Accordance with California State Public Contracts Code (PCC) Sections 20168 and 22050 (Resolution/Roll Call Vote)
RECOMMENDED ACTION
That the City Council adopt a resolution: 1) accepting updates on the progress of remaining emergency gas line repairs at the Campbell Community Center; and 2) authorizing subsequent repairs per the executed contract services agreement with Burr Plumbing and in accordance with California State Public Contracts Code (PCC) Sections 20168 and 22050 which allow for the dispensation of formal bidding procedures when public interest and necessity demand the immediate expenditure of public money to safeguard life, health, or property in the event of an emergency, and require the governing body to review the associated emergency action at every regularly scheduled meeting thereafter, until the action is terminated, to determine, by a 4/5 vote, that there is a need to continue the action.
BACKGROUND
On July 31, 2023, the City Council adopted Resolution No. 13024 which authorized the issuance of payment to Burr Plumbing (Burr) for all services rendered to -date on the emergency gas line repairs at the Campbell Community Center. The circumstances prompting staff’s initial service request, and the work performed thereafter, also permitted the dispensation of formal bidding procedures as specified in Campbell Municipal Code Sections 3.20.050 and 3.20.030(3), and California State Public Contracts Code (PCC) Section 20168 for services in response to emergency situations threatening the health, safety, or welfare of the public that necessitate this exemption.
Furthermore, the City Council was informed of outstanding repairs that were still required before PG&E could authorize the restoration of gas services to the remainder of the property, and the opportunity it presented to address critical system deficiencies by implementing other upgrades at the same time. To facilitate these efforts, staff would develop a scope of work and identify a funding strategy to minimize fiscal impacts – with results presented to City Council during a later meeting date where staff would request approval to proceed with the additional repairs, and their associated costs, at that time.
Item: 5
Category: CONSENT CALENDAR
Meeting Date: November 21, 2023
5 Packet Pg. 53
Updates on Remaining Gas Line Repairs at CCC Page 2 of 4
In August 2023, staff finalized the scope of work for the remaining emergency gas line repairs and conducted an informal bid process to solicit proposals from qualified vendors. After evaluating the proposals received, staff selected Burr based on their results as the lowest, responsive bidder ($290,180) and qualifications to complete the remaining repairs in a timely and efficient manner. The results of these efforts were presented during the September 19, 2023, regular meeting, where the City Council approved and awarded a contract to Burr Plumbing upon declaring that the public interest and necessity to complete these emergency repairs demanded the immediate expenditure of public money to safeguard life, health, or property from the multiple gas line leaks detected at the Community Center.
Since the anticipated repairs are a continuation of the emergency services that were previously exempt from the City’s formal bidding procedures, their implementation is also subject to the terms set forth in PCC Section 22050 which states that ‘… the governing body shall review the emergency action at its next regularly scheduled meeting and, except as specified below, at every regularly scheduled meeting thereafter until the action is terminated, to determine, by a four -fifths vote, that there is a need to continue the action.
DISCUSSION
In accordance with the state’s requirements, staff will provide an update to the City Council at each regularly scheduled City Council meeting until the repairs are complete.
Each update will contain information on the work performed to date and request Council’s authorization to continue with subsequent repairs as they apply to the progress of work completed at that time.
As such, the following lists all work that has been completed, or still in progress, since the last updates provided to the City Council during the November 7, 2023 , regular meeting:
Date(s) Work Completed or Still in Progress
October 23 – December 4, 2023
(±)
In Progress: Installation of above ground 4 -inch steel pipework to individual buildings (will include pipe
installations, building tie -ins, and subsequent
pressure testing)
NEXT STEPS
Based on the work completed and/or still in progress, the following is a tentative schedule for all upcoming (anticipated) work/activities for the emergency gas line repairs:
5 Packet Pg. 54
Updates on Remaining Gas Line Repairs at CCC Page 3 of 4 Anticipated Work / Activity Estimated Date(s)
Installation of underground 4 -inch line from
Building A to the Heritage Theatre (will include
concrete removal, trenching, pipe installation,
building tie-ins, and final pressure testing)
November 20 – December 22, 2023
(±)
Final full gas line commissioning and testing December 29, 2023 (±) At this time, staff is requesting Council’s authorization to continue with these efforts as specified in the above schedule for anticipated work/activities and their estimated dates of completion. Staff will return at the next regularly scheduled City Council meeting on December 5, 2023, to provide the Council with additional updates and request authorization to continue with subsequent repairs at that time.
FISCAL IMPACT
There is no fiscal impact with the associated action.
ALTERNATIVES
1. Do not accept the updates and/or authorization to proceed with subsequent repairs.
2. Provide alternative direction to staff.
Prepared by:
Carina Shattuck, Administrative Analyst I
Reviewed by:
Todd Capurso, Director of Public Works
Approved by:
5 Packet Pg. 55
Brian Loventhal, City Manager
Updates on Remaining Gas Line Repairs at CCC Page 4 of 4 Attachment:
a. Resolution
5 Packet Pg. 56
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL ACCEPTING
UPDATES ON THE PROGRESS OF REMAINING EMERGENCY GAS LINE REPAIRS AT THE
CAMPBELL COMMUNITY CENTER AND AUTHORIZING SUBSEQUENT REPAIRS PER THE
EXECUTED CONTRACT SERVICE AGREEMENT WITH BURR PLUMBING AND IN
ACCORDANCE WITH CALIFORNIA STATE PUBLIC CONTRACTS CODE (PCC) SECTIONS 20168 AND 22050 WHICH ALLOW FOR THE DISPENSATION OF FORMAL BIDDING
PROCEDURES WHEN PUBLIC INTEREST AND NECESSITY DEMAND THE IMMEDIATE
EXPENDITURE OF PUBLIC MONEY TO SAFEGUARD LIFE, HEALTH, OR PROPERTY IN THE
EVENT OF AN EMERGENCY SITUATION, AND REQUIRE THE GOVERNING BODY TO
REVIEW THE ASSOCIATED EMERGENCY ACTION AT EVERY REGULARLY SCHEDULED MEETING THEREAFTER UNTIL THE ACTION IS TERMINATED, TO DETERMINE, BY A 4/5
VOTE, THAT THERE IS NO NEED TO CONTINUE THE ACTION (RESOLUTION/CONSENT)
WHEREAS, on July 31, 2023, the City Council adopted Resolution No. 13024 which authorized the issuance of payment to Burr Plumbing (Burr) for all services rendered to-date on the emergency gas line repairs at the Campbell Community Center; and
WHEREAS, the circumstances prompting staff’s initial service request, and the emergency work performed thereafter, also permitted the dispensation of formal bidding procedures as specified in Campbell Municipal Code Sections 3.20.050, and 3.20.030(3) for emergency situations threatening the health, safety, or welfare of the public that necessitate this exemption; and
WHEREAS, the City Council was also informed of outstanding repairs that were still required before PG&E could restore gas services to the remainder of the property – including staff’s plans to develop a scope of work and present the results of these efforts to Council during a later meeting date; and
WHEREAS, results were presented during the September 19, 2023, regular meeting, where the City Council subsequently approved an agreement with Burr, in an amount not to exceed $290,180, after declaring that the public interest and necessity to complete these emergency repairs demanded the immediate expenditure of public money to safeguard life, health, or property , as pursuant to California State Public Contracts Code (PCC) Section 20168; and
WHEREAS, since the anticipated repairs are exempt from the City’s formal bidding process, their implementation is subject to the terms set forth in PCC Section 22050 which states that the governing body shall review the emergency action at every regularly scheduled meeting thereafter until the action is terminated, to determine, by a 4/5 vote, that there is a need to continue the action; and
WHEREAS, in accordance with the State’s requirements, the following lists all work that has been completed, or is still in progress, since the last updates provided to the City Council during the November 7, 2023, regular meeting:
• October 23 – December 4, 2023 (±) – In Progress: Above ground 4 -inch steel pipework to individual buildings (will include pipe installations, building tie -ins, and subsequent pressure testing); and
WHEREAS, based on the work completed and/or still in progress , the following is a tentative schedule for upcoming (anticipated) work/activities as related to the emergency gas line repairs:
5.a
Packet Pg. 57
Attachment: Resolution (Updates on Remaining Gas Line Repairs at CCC)
• November 20 – December 22, 2023 (±) – Underground 4 -inch line from Building A to the Heritage Theatre (will include concrete removal, trenching, pipe installation, building tie -ins, and final pressure testing)
• December 29, 2023 (±) – Final full gas line commissioning and testing; and WHEREAS, staff is requesting Council’s authorization to continue with these efforts as specified in the above schedule for anticipated work/activities and their estimated dates of completion.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Campbell hereby: 1) accepts the updates on the progress of the remaining emergency gas line repairs at the Campbell Community Center; and 2) authorizes subsequent repairs per the executed contract services agreement with Burr Plumbing and in accordance with California State Public Contracts Code (PCC) Sections 20168 and 22050 which allow for the dispensation of formal bidding procedures when public interest and necessity demand the immediate expenditure of public money to safeguard life, health, or property in the event of an emergency situation, and require the governing body to review the associated emergency action at every regularly scheduled meeting thereafter, until the action is terminated, to determine, by a 4/5 vote, that there is a need to continue the action.
BE IT FURTHER RESOLVED, upon Council’s authorization, staff will return at the next regularly scheduled City Council meeting on December 5, 2023, to provide the Council with an update on the work performed to date and request Council’s authorization to continue with subsequent repairs as they apply to the progress of work completed at that time.
PASSED AND ADOPTED this _____th day of ________, 2023, by the following roll call vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
APPROVED:
_________________________________
Anne Bybee, Mayor
ATTEST:
___________________________
Andrea Sanders, City Clerk
5.a
Packet Pg. 58
Attachment: Resolution (Updates on Remaining Gas Line Repairs at CCC) City
Council
Report
TITLE: Accept the Resignation of Thomas Russell from the Civic Improvement Commission
RECOMMENDED ACTION
That the City Council accept the resignation of Thomas Russell from the Civic Improvement Commission and direct the City Clerk to advertise the vacancy and prepare the Notice of Unscheduled Vacancy.
DISCUSSION
Thomas Russell submitted a letter of resignation on November 6, 2023, effective immediately. Commissioner Russell stated he is unable to attend at the regular ly scheduled meeting time and therefore will no longer be able to fulfill h is commitment of serving on the Civic Improvement Commission. Attached is an e -mail from Commissioner Russell stating his resignation. City Council Policy 1.9a states that the City advisory commission s (with the exception of the Building Board of Appeals and Landlord Representatives on the Rental Increase Fact Finding Committee) shall be limited to persons residing within the City limits. Staff recommends the City Council accept the resignation , and direct the City Clerk to prepare the Notice of Unscheduled Vacancy. At that time, the City Clerk will open a recruitment for one (1) short -term expiring August, 2026.
FISCAL IMPACT
There is no fiscal impact associated with accepting the resignation of Commissioner Russell from the Civic Improvement Commission and preparing the Notice of Unscheduled Vacancy.
Prepared by:
Andrea Sanders, City Clerk
Item: 6
Category: CONSENT CALENDAR
Meeting Date: November 21, 2023
6 Packet Pg. 59
Accept the Resignation of Thomas Russell from the Civic Improvement Commission Page 2 of 2 Approved by:
Brian Loventhal, City Manager
Attachment:
a. T. Russell Resignation
6 Packet Pg. 60
From: Andrea Sanders
To: Andrea Sanders
Subject: RE: Upcoming CIC Meeting & Absence from Prior CIC Meetings Date: Monday, November 13, 2023 3:33:21 PM
From: Thomas Russell
Sent: Monday, November 6, 2023 9:07 PM
To: Angelique Gaeta <[email protected]>
Cc: Diana Johnson <[email protected]>; Jose Zetino <[email protected]> Subject: Re: Upcoming CIC Meeting & Absence from Prior CIC Meetings WARNING: This email originated from an external sender! Please do not open attachments or click on links unless you are certain it is legitimate.
Hi Angelique,
Thank you so much for reaching out and checking in about this. I have come to realize that unfortunately, with the times being moved up earlier, it’s too difficult with my work schedule for me to commit to attending these meetings on a regular basis. I love Campbell and would love to be engaged, but I just can’t make these times work on a consistent basis.
To that end, please accept this note as my resignation from the commission. I appreciate the opportunity and hope to serve in a future capacity someday that my schedule would allow.
Take care.
Thomas Russell
6.a
Packet Pg. 61
Attachment: T. Russell Resignation (Accept the Resignation of Thomas Russell from the Civic Improvement Commission)
City
Council
Report
TITLE: Resolution Approving an Agreement with Ninyo & Moore, in an Amount Not to Exceed $177,428, to Provide Materials Testing and Inspection Services for the Measure O – Police Operations Building (No. 23 -RR) and Library Renovations (No. 23 -SS) Projects (Resolution/Roll Call Vote)
RECOMMENDED ACTION
That the City Council adopt a resolution: 1) approving an agreement with Ninyo & Moore to provide materials testing and inspection services for the Measure O - Police Operations Building (No. 23 -RR) and Library Renovations (No. 23 -SS) projects in accordance with the policies and procedures specified in Campbell Municipal Code (CMC) 3.20.091; 2) approving the combined contract amount of $177,428, plus an additional 20% contingency amount of $35,485 for any service modifications required to accommodate each project’s construction schedule; and 3) authorizing the City Manager to execute said agreement as specified in Campbell Municipal Code Section
3.20.100.
BACKGROUND
Since the passage of Measure O in 2018, substantial progress has been made on the development and implementation of the City’s two most significant Measure O -funded projects: the Campbell Library Renovations Project (No. 23 -SS) and the Police Operations Building Project (No. 23 -RR). Throughout the years, the City has also applied for and received additional funding on behalf of both projects from various State and/or County programs to integrate improvement features consistent with their respective program initiatives. As additional funds were received, project budgets were adjusted accordingly to ensure that the allocation of funds would be applied towards the anticipated costs/expenditures related to various facets of their development and/or implementation – including their design, planning, and management, plan review and permits, construction contract, utilities, testing and special inspections, and design consultant services.
In July 2022, the City Council authorized staff to issue a separate Request for Proposal (RFP) on behalf of each Measure O project to solicit construction management firms who were interested in (and qualified for) overseeing the daily on -site operations, and providing the necessary testing and inspection services, required for each project’s respective construction phases. As part of that motion, the Council also authorized the Item: 7
Category: UNFINISHED BUSINESS
Meeting Date: November 21, 2023
7 Packet Pg. 62
Ninyo & Moore Materials Testing and Inspection Services Page 2 of 5 City Manager to make the final selections on behalf of each project (based on staff’s evaluation of the applications received) and subsequently execute their contract services agreement.
One applicant in particular, Griffin Structures (Griffin), submitted proposals for both projects and was ultimately selected by staff after their review of all the applications received in response to each RFP. Staff’s selection was based on Griffin’s extensive experience and ability to provide comprehensive management and inspection services as required for both Measure O projects. This also eliminated the need to hire two separate firms and would help ensure adequate management and industry safety standards were consistently enforced between both project sites under the management of a single firm. It would also allow for a more unified approach to site management and construction staging. As the City’s construction management firm, Griffin would be authorized to initiate services on behalf of the City to ensure that each project was constructed in accordance with its respective plans and specifications.
Once the contract services agreement for each project was executed in October 2022, Griffin began work on the impending constructability reviews for each project and other preparations as necessary in the time leading up to construction. In addition, Griffin would also be responsible for reviewing (and coordinating) the construction staging and phasing prior to the commencement of work at each project site. With each project’s construction contract tentatively scheduled for award in late 2023, they would also be assisting staff with the process of identifying and selecting a qualified firm to provide the testing and special inspections services necessary during each project’s respective construction phase.
DISCUSSION
To help facilitate these efforts, Griffin was authorized by staff to initiate an RFP process in accordance with the City’s own Purchasing policies specified in Campbell Municipal Code (CMC) 3.20.091 – Request for Proposals (RFP). Therefore, in September 2023, Griffin contacted three firms to request a proposal (with corresponding cost information) for materials testing and special inspection services needed for each Measure O project: BAGG Engineers (BAGG), Krazan, and Ninyo & Moore. These firms were contacted based on their successful and established work history with Griffin, and ability to deliver quality services in a timely manner at competitive rates. As part of their request, Griffin provided a Dropbox link for each firm to download the plans and specifications for the Library and Police projects. Pending a review of the proposals received, Griffin and staff would make their final selection based the firms’ respective qualifications, successful work history on similar projects, and inspection rates (costs), including the recommended inspection hours proposed for each project.
In the end, all three firms had responded to Griffin’s initial request – with BAGG and Ninyo & Moore submitting proposals for both the Library and Police projects, and Krazan submitting a proposal for the Library only. Since Griffin’s request specified the 7 Packet Pg. 63
Ninyo & Moore Materials Testing and Inspection Services Page 3 of 5 need for services on behalf of both projects, Krazan was subsequently eliminated from further consideration. After evaluating the remaining proposals, Griffin and staff ultimately selected Ninyo & Moore based on their lower (and consistent) hourly rates, total proposed contract amounts, and 2 -hour inspection minimums (compared to BAGG’s higher rates/contract amounts and 3-hour inspection minimums).
The costs submitted by Ninyo & Moore to perform the work as requested in the RFP for each project were $78,656 and $98,772, for the Library and Police Building projects, respectively – for a combined total of $177,428.
These anticipated costs have already been included in the respective expenditure plans for each project – with $180,000 budgeted for the Library project and $430,000 for the Police Building project. Based on their combined budget allocations of approximately $610,000 in Measure O funds for these expenditures, and the proposed contract amount of $177,428 (plus the contingency amount of $35,485) , staff anticipates a total savings of up to $397,087 in Measure O funds between both projects ; $85,613 for the Library and $311,474 for the Police Building, pending the need for additional services.
NEXT STEPS
Both Measure O projects will require testing and inspection services upon the commencement of their on -site work and throughout the duration of their construction completion. With construction of the Library project already underway, testing and inspection services will be required beginning December 1, 2023. Therefore, staff recommends that the City Council approve a service agreement with Ninyo & Moore, in an amount not to exceed $177,428, to provide materials testing and special inspection services for the Measure O – Police Operations Building (No. 23 -RR) and Library Renovations (No. 23 -SS) projects, to facilitate the commencement of these services upon the start of construction at each project site. Staff’s recommendation is based on the results of the RFP process conducted by Griffin and the comprehensive analysis of the proposals received in accordance with the City’s own Purchasing policies and procedures.
Per the terms of this agreement, testing and inspection services shall commence only after the contract has been fully executed. As such, staff is requesting Council’s authorization for the City Manager to execute said agreement as specified in Campbell Municipal Code Section 3.20.100. Should the City Council grant this authorization, staff will incorporate the applicable details into the City’s standard Consultant Services Agreement (see Attachment B) and prepare a final copy to be distributed to all appropriate parties for their review and signatures. Griffin and staff will notify Ninyo & Moore when the contract has been fully executed and services may commence on site thereafter.
FISCAL IMPACT
Based on the contract amounts included in the separate proposals submitted by Ninyo & Moore for the Library and Police projects ($78,656 and $98,772, respectively), this 7 Packet Pg. 64
Ninyo & Moore Materials Testing and Inspection Services Page 4 of 5 action will have a combined fiscal impact of $177,428. Additionally, staff recommends authorizing a 20% contingency ($35,485) in the event that unforeseen work is identified ; raising the combined fiscal impact to $212,913. These figures are within the amount of funds previously budgeted for testing and special inspection fees in the expenditure plans for the Measure O – Police Operations Building (No. 23 -RR) and Library Renovations (No. 23-SS) projects and their combined allocation of $610,000 in Measure O funds available to cover the proposed costs. Therefore, sufficient funding is available to award the proposed contract and implement services in accordance with the terms of the executed agreement.
Once base contract amounts and a 20% contingency is account ed for, this action will generate a combined savings of up to $397,000 in Measure O funds, pending the need for additional materials testing and/or special inspections, which can be applied to other planned costs and expenditures as needed for each project.
Based on the above-mentioned figures, the following is a breakdown of the cost savings related to each project’s proposed contract amount . Staff is also requesting that the City Council authorize an additional 20% contingency (as opposed to the standard 10%) amount of $35,485 to cover the costs of any unforeseen circumstances or other unknown variables which may require service modifications to accommodate each project’s construction schedule. During construction, should either project require a greater amount of testing and/or inspection services beyond those included in their original scope of work, staff will have the ability to implement additional services as needed, up to and within the allocated amount, at that time:
Measure O Project
Proposed
Contract
Amount
(plus 20%
contingency)
Previous Budget
Allocations
(expenditure line item
for ‘Testing & Special
Inspections Fees’
Measure O
Savings
(estimated)
1. Library Renovations (No. 23-SS) $94,387 $180,000 $85,613
2. Police Operations Building (No. 23 -
RR) $118,526 $430,000 $311,474
Totals for Library and Police Projects $212,913 $610,000 $397,087
Should the City Council approve the proposed contract amount ($177,428), and additional 20% contingency ($35,485), the individual expenditure plans for the Library and Police projects will be updated accordingly to reflect these costs as identified on their line item for ‘Testing & Special Inspections Fees.’ As stated earlier, this action will result in a combined savings of up approximately $397,000 in Measure O funds. 7 Packet Pg. 65
Ninyo & Moore Materials Testing and Inspection Services Page 5 of 5
ALTERNATIVES
1. Do not approve the agreement with Ninyo & Moore; defer award to a later date.
2. Provide alternative direction to staff.
Prepared by:
Carina Shattuck, Administrative Analyst I
Reviewed by:
Todd Capurso, Director of Public Works
Approved by:
Brian Loventhal, City Manager
Attachment:
a. Resolution
b. Draft Consultant Services Agreement for Ninyo & Moore c. Ninyo & Moore Proposals for Library and PD Projects
7 Packet Pg. 66
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL: 1) APPROVING AN
AGREEMENT WITH NINYO & MOORE TO PROVIDE MATERIALS TESTING AND INSPECTION SERVIES FOR THE MEASURE O – POLICE OPERATIONS BUILDING (NO. 23-RR) AND LIBRARY RENOVATIONS (23-SS) PROJECTS IN ACCORDANCE WITH THE POLICIES AND PROCEDURES SPECIFIED IN CAMPBELL MUNICIPAL CODE SECTION 3.20.091; 2) APPROVING THE COMBINED CONTRACT AMOUNT OF $177,428, PLUS AN ADDITIONAL 20% CONTINGENCY AMOUNT OF $35,485, FOR ANY SERVICE MODIFICATIONS REQUIRED TO ACCOMMODATE EACH PROJECT’S CONSTRUCTION SCHEDULE; AND 3)
AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT AS SPECIFIED IN CAMPBELL MUNICIPAL CODE SECTION 3.20.100 (RESOLUTION/CONSENT)
WHEREAS, since 2018, substantial progress has been made on the development and implementation of the City’s two most significant Measure O -funded projects: the Campbell Library Renovations Project (No. 23-SS) and the Police Operations Building Project (No. 23-RR); and
WHEREAS, throughout the years, their respective project budgets were adjusted accordingly to ensure that funds would be applied towards the anticipated costs/expenditures related to various facets of their development and/or implementation – including their construction management and testing and inspection fees; and
WHEREAS, in October 2022, Griffin Structures (Griffin) was hired as the City’s construction management firm for both Measure O projects to assist staff with preparations in the time leading up to their construction and implement the necessary services upon the commencement of work at each site; and
WHEREAS, in late 2023, while plans were underway to award each project’s construction contract, Griffin was authorized by staff to issue a Request for Proposals (RFP) to facilitate the process of selecting and hiring a qualified firm to provide testing and special inspection services on behalf of each project during its upcoming construction phase; and
WHEREAS, in accordance with the City’s procedures specified in Campbell Municipal Code (CMC)
3.20.091 – Request for Proposals (RFP), Griffin contacted the following three firms in September 2023 to request a proposal (quote) for materials testing and special inspection services on behalf of each Measure O project: BAGG Engineers (BAGG), Krazan, and Ninyo & Moore; and
WHEREAS, in response to Griffin’s initial request, BAGG and Ninyo & Moore submitt ed proposals for both the Library and Police projects, while Krazan submitted a proposal for the Library only; and
WHEREAS, after evaluating the remaining proposals, Griffin and staff ultimately selected Ninyo & Moore based on their lower (and consistent) hourly rates, total contract amounts, and 2 -hour inspection minimums proposed for each project; and
WHEREAS, with construction of the Library project already underway, testing and inspection services will be required to begin on December 1, 2023 , therefore staff recommends that the City Council approve a service agreement with Ninyo & Moore, in an amount not to exceed $177,428, to provide materials testing and special inspection services for the Measure O – Police Operations Building (No. 23-RR) and Library Renovations (No. 23-SS) projects; and
7.a
Packet Pg. 67
Attachment: Resolution (Ninyo & Moore Materials Testing and Inspection Services)
WHEREAS, staff is also requesting that the City Council authorize an additional 20% contingency amount ($35,485) to address any service modifications needed to accommodate each project’s construction schedule; and
WHEREAS, with a combined amount of $610,000 in Measure O funds currently programmed in their CIP budgets for testing and special inspection fees ($180,000 for the Library and $430,000 for PD), sufficient funding is available to award the proposed contract and implement services throughout their respective construction phases; and
WHEREAS, as a result of this action, a combined savings of up to $397,087 in Measure O funds will be generated ($85,613 for Library and $311,474 for the Police Building), which can be re-allocated to other costs and expenditures as needed for each project; and
WHEREAS, since testing and inspection services shall commence only after the contract has been fully executed, staff is requesting City Council’s authorization for the City Manager to execute said agreement, as specified in Campbell Municipal Code Section 3.20.100.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Campbell hereby: 1) approve an agreement with Ninyo & Moore to provide materials testing and inspection services for the Measure O – Police Operations Building (No. 23-RR) and Library Renovations (No. 23-SS) projects in accordance with the policies and procedures specified in Campbell Municipal Code (CMC) 3.20.091; 2) approve the combined contract amount of $177,428, plus an additional 20% contingency amount of $35,485, for any service modifications required to accommodate each project’s construction schedule; and 3) authorize City Manager to execute said agreement as specified in Campbell Municipal Code Section 3.20.100.
BE IT FURTHER RESOLVED should the City Council approve and award this contract: 1) staff and Griffin will notify Ninyo & Moore when the contract has been fully executed and services may commence on site according to their respective construction schedules, and 2) update the individual expenditure plans accordingly for the Library and Police projects to reflect the actual costs associated with this contract amount as part of the line item for ‘Testing & Special Inspections Fees.’
PASSED AND ADOPTED this _____th day of ________, 2023, by the following roll call vote:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
APPROVED:
_________________________________
Anne Bybee, Mayor
ATTEST:
___________________________
Andrea Sanders, City Clerk
7.a
Packet Pg. 68
Attachment: Resolution (Ninyo & Moore Materials Testing and Inspection Services)
CITY OF CAMPBELL
CONSULTANT SERVICES AGREEMENT
This Agreement is entered into at Campbell, California on the ________day of ____________ 2020, by and between the CITY OF CAMPBELL (herein after referred to as "City") and Ninyo & Moore (hereinafter referred to as "Consultant").
WHEREAS, City desires to obtain consulting services for the purpose of providing materials testing and special inspection services for the Measure O – Police Operations Building (No. 23-RR) and Library Renovations (No. 23 -SS) projects through the duration , and eventual completion, of their respective construction schedules; and
WHEREAS, Consultant represents that it has the expertise, means, and ability to perform said Materials Testing and Special Inspection Services;
NOW, THEREFORE, in consideration of each other's mutual promises, Consultant and City agree as follows:
1. DUTIES OF CONSULTANT
1.1 Consultant agrees to perform services as set forth in Exhibit A - Scope of Services, attached hereto and incorporated herein by reference, and which shall be interpreted together and in harmony with this Agreement. In the event of any conflict between Exhibit A and this Agreement, this Agreement shall govern, control, and take precedence.
1.2 Consultant’s project manager will meet with the City’s project coordinator prior to commencement of the project to establish a clear understanding of the working relationships, authorities, and management philosophy of City as it relates to this Agreement.
1.3 Consultant, working with the City, will gather available existing information concerning the project, and shall review documents as necessary for compliance with the project’s objectives.
1.4 In performance of this Agreement by Consultant, time will be of the essence.
1.5 Notwithstanding Section 1.4, Consultant shall not be responsible for delay caused by activities or factors beyond Consultant’s reasonable control, including delays or by reason of strikes, work slow-downs or stoppages, or acts of God.
1.6 Consultant agrees to perform this Agreement in accordance with the highest degree of skill and expertise exercised by members of Consultant’s profession working on similar projects under similar circumstances.
1.7 Consultant shall cooperate in good faith with City in all aspects of the performance of this Agreement.
1.8 In the course of the performance of this Agreement, Consultant shall act in the City’s best interest as it relates to the project.
7.b
Packet Pg. 69
Attachment: Draft Consultant Services Agreement for Ninyo & Moore (Ninyo & Moore Materials Testing and Inspection Services)
1.9 The designated project manager for Consultant shall be Ransom Hennefer. The Consultant’s project manager shall have all the necessary authority to direct technical and professional work within the scope of the Agreement and shall serve as the principal point of contact with the City and the City’s project coordinator. The authorized principal of Consultant executing this Agreement for the Consultant shall have authority to make decisions regarding changes in services, termination and other matters related to the performance of this agreement on behalf of Consultant.
1.10 The Consultant (and its employees, agents, representatives, and subconsultants), in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the City. The City shall not direct the work and means for accomplishment of the services and work to be performed hereunder. The City, however, retains the right to require that work performed by Consultant meet specific standards consistent with the requirements of this Agreement without regard to the manner and means of accomplishment thereof.
Subcontractors shall assume all of the rights, obligations and liabilities, applicable to it as an independent contractor hereunder. Consultant represents and warrants that it (i) is fully experienced and properly qualified to perform the class of work and services provided for herein, (ii) has the financial capability and shall finance its own operations required for the performance of the work and services and (iii) is properly equipped and organized to perfo rm the work and services in a competent, timely and proper manner in accordance with the requirements of this Agreement.
1.11 This Agreement contains provisions that permit mutually acceptable changes in the scope, character or complexity of the work if such changes become desirable or necessary as the work progresses. Adjustments to the basis of payment and to the time for performance of the work, if any, shall be established by a written contract amendment (approved and executed by the City) to accommodate the changes in work.
2. DUTIES OF CITY
2.1 City shall furnish to Consultant all available and pertinent data and information requested by Consultant to facilitate the preparation of the documents called for in this Agreement.
Consultant shall be entitled to reasonably rely on all such information.
2.2 City shall provide contract administration services. City shall notify Consultant of required administrative procedures and shall name representatives, if any, authorized to act in its behalf.
2.3 City shall review documents submitted by Consultant and shall render decisions pertaining thereto as promptly as reasonably possible.
3. COMPENSATION
3.1 For the full performance of the services described herein by Consultant, City agrees to compensate Consultant for all services and direct costs associated with the performance of the project in an amount not to exceed $177,428.00 as follows:
a. Once each month, Consultant shall submit for payment by City, an itemized invoice for
7.b
Packet Pg. 70
Attachment: Draft Consultant Services Agreement for Ninyo & Moore (Ninyo & Moore Materials Testing and Inspection Services) services performed during the previous billing period. The invoice shall describe the services rendered and the title of the item of work and shall list labor hours by personnel classification.
Said invoice shall be based on all labor and direct expense charges made for work performed on the project. Labor charges shall be in accordance with the fee schedule found in Exhibit A of this Agreement. City shall pay Consultant for services rendered and approved by the City within 30 days from the date the itemized invoice is received by the City , subject to the maximum not to exceed amount specified above and the City’s right to object. b. Direct costs are those outside costs incurred on or directly for the project, and substantiated with invoices for the charges. Direct expenses include printing, reproduction, and delivery charges.
3.2 If Consultant incurs other costs which are not specifically covered by the terms of this Agreement, but which are necessary for performance of Consultant’s duties, City may approve payment for said costs if authorized in writing by the City in advance.
3.3 City may order changes in the scope or character of services in writing, including decreasing the amount of Consultant’s services. In the event that the work is decreased, Consultant is entitled to full compensation for all services performed and expenses incurred prior to receipt of notice of change. Under no conditions shall Consultant make any changes to the work, either as additions or deductions, without the prior written order of the City. In the event, that the City determines that a change to the work or services from that specified in this Agreement is required, the contract time and/or actual costs reimbursable by the City for the project may be adjusted by contract amendment or change order to accommodate the changed work. The maximum not to exceed total amount specified in this Article 3 (Compensation) shall not be exceeded, unless authorized by written contract amendment or change order, approved and executed by the City.
Consultant shall obtain prior written approval for a revised fee sche dule from the City before exceeding such fee schedule.
3.4 In no event, will the Consultant be reimbursed for any costs or expenses at any rates that exceed the rates for set forth in the fee schedule found in Exhibit A.
4. SUBCONSULTANTS
4.1 Consultant may not subcontract any services required under this Agreement without the prior written consent of the City.
4.2 Consultant shall be responsible to City for the performance of any and all subconsultants who perform work under this contract, and any acts of negligence or misconduct on their part. Consultant is solely responsible for all payments due to subconsultants.
5. OWNERSHIP OF DOCUMENTS AND MATERIALS
All original drawings, documents, papers, data, materials, photographs, negatives and other work products prepared by the Consultant and/or its subconsultants in the performance of the services encompassed in this Agreement (whether in printed or electronic format) (“project-related documents and materials) shall be the property of the City and may be used on this project without the consent of the Consultant or its subcontractors. City acknowledges that such drawings, documents, and other items are instru ments of professional services intended for use only on the subject project. Consultant agrees that all copyrights which arise from creation of the Project -
7.b
Packet Pg. 71
Attachment: Draft Consultant Services Agreement for Ninyo & Moore (Ninyo & Moore Materials Testing and Inspection Services) related documents and materials pursuant to this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City.
Upon the completion or termination of this Agreement for any reason, the City shall be entitled to receive, and Consultant shall promptly provide to the City upon request, all finished and unfinished project-related documents and materials, produced or gathered by or on behalf of Consultant that are in Consultant’s possession, custody or control. Consultant may retain copies of said documents and materials for its files. In the event of termination, any dispute regarding compensation or damages shall not hinder, prevent, or otherwise impact the City’s right to promptly receive and use such documents and materials which are the sole and exclusive property of the City.
6. TERMINATION
Notwithstanding any other provision of this Agreement, City may terminate this Agreement at any time, with or without cause, in its sole discretion, by giving notice in writing to Consultant of such termination. In the event of such termination, Consultant shall have the right and obligation to immediately assemble the work then in progress for the purpose of completing the work and turning over all materials and documents to City. In the event of such termination, Consultant shall be compensated for all work and services performed to the point of termination in accordance with the payment provisions set forth in Section 3.1, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law.
7. AUDIT AND INSPECTION
Consultant shall permit authorized representatives of City to inspect and audit all data and records relating to its performance under this Agreement for a period of three years following acceptance of the final study.
8. EQUAL EMPLOYMENT OPPORTUNITY
Consultant agrees to refrain from discriminatory employment practices on the basis of race, religious creed, color, sex, national origin, handicap, sexual orientation, or ancestry of any employee of, or applicant for employment with, such Consultant or subcontractor.
9. INSURANCE AND INDEMNIFICATION
9.1 With respect to any design professional services provided by Consultant, the Consultant agrees to indemnify, and hold harmless the CITY, its officers, and employees to the fullest extent allowed by law from any and all claims, actions, causes of action, damages, liabilities and losses, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, except for any claims, actions, causes of action, losses, damages or liabilities proximately caused by the sole negligence or willful misconduct of CITY. CITY shall not be liable for acts of Consultant in performing services described herein. Notwithstanding anything in this paragraph to the contrary, any defense costs charged to the design professional under this paragraph shall not exceed the design professional’s proportionate percentage of fault, except:
a. That in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the design professional shall meet and confer with the other parties regarding unpaid defense costs in good faith effort to agree on the allocation of those costs amongst the parties; and
7.b
Packet Pg. 72
Attachment: Draft Consultant Services Agreement for Ninyo & Moore (Ninyo & Moore Materials Testing and Inspection Services) b. Where a project -specific general liability policy insures all project participants for general liability exposures on a primary basis and also covers all design professionals for their legal liability arising out of their professional services on a primary basis, then there shall be no limitation on the design professional's duty to provide a defense and cover the City's cost of defense.
With respect to all matters other than those covered by the foregoing paragraph, Consultant agrees to indemnify, defend (with counsel reasonably satisfactory to the CITY) and hold harmless the CITY, its officers, officials, directors, agents representatives, volunteers, and employees to the fullest extent allowed by law from any and all claims, actions, causes of action, losses, damages, liabilities and costs of every nature, including but not limited to all claims, actions, causes of action, losses, damages, liabilities for property damage, bodily injury, or death, and all costs of defending any claim, caused by or arising out of, or alleged to have been caused by or arise out of, in whole or in part, Consultant’s performance under this Agreement, except for any claims, actions, causes of action, losses, damages, costs or liabilities proximately caused by the sole negligence or willful misconduct of CITY. CITY shall not be liable for acts of Consultant in performing services described herein.
In no event shall this section be construed to require indemnification by the Consultant to a greater extent than permitted under the public policy of the State of California; and in the event that this contract is subject to California Civil Code section 2782(b), the foregoing indemnity provisions shall not apply to any liability for the active negligence of the City.
The defense and indemnity provisions obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by the insurance obligations contained in this Agreement. The foregoing indemnity provisions are intended to fully allocat e the parties’ risk of liability to third - parties; and there shall be no rights to indemnity or contribution, in law or equity or otherwise between the parties that are not set forth in this section. Consultant waives all rights to subrogation for any matt ers covered by the provisions of this section. Consultant’s responsibility for such defense and indemnity obligations as set forth in this section shall survive the termination or completion of this Agreement for the full period of time allowed by law.
9.2 Consultant shall maintain insurance conforming to the following specifications to the fullest amount allowed by law for a minimum of three (3) years following the termination or completion of this Agreement:
7.b
Packet Pg. 73
Attachment: Draft Consultant Services Agreement for Ninyo & Moore (Ninyo & Moore Materials Testing and Inspection Services) A. Types of Coverage
The policies shall afford the following types of coverage:
1. Commercial General Liability;
2. Automotive;
3. Workers’ Compensation and Employer Liability; and
4. Professional Liability and/or Errors and Omissions
B. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. For Commercial General Liability: Insurance Services Office (ISO) CGL Form 00 01 11 85; and
2. For Automotive Liability: ISO CA 00 01 06 92 including symbol 1(any auto); and
3. For Workers’ Compensation: insurance as required by the Labor Code of the State of California and Employer's Liability insurance; and
4. For Professional Liability and/or Errors and Omissions: insurance covering negligence committed by or on behalf of Consultant in rendering services to City.
C. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for bodily, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the genera l aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.
3. Workers’ Compensation and Employer's Liability: Workers’ Compensation limits as required by the Labor Code of the State of California and Employer's Liability limits of $1,000,000 per accident.
4. Professional Liability and/or Errors and Omissions: $1,000,000 per claim and $2,000,000 in the annual aggregate.
The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain
7.b
Packet Pg. 74
Attachment: Draft Consultant Services Agreement for Ninyo & Moore (Ninyo & Moore Materials Testing and Inspection Services) or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City (as agreed to in this Agreement) before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
D. Deductible and Self-Insured Retention
Any deductibles or self-insured retention must be declared to and approved by the City, and shall not reduce the limits of liability. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City, its agents, officers, attorneys, employees, officials and volunteers; or the Consultant shall procure a bond guarantee ing payment of losses related to investigations, claim administration, and defense expenses. Policies containing any self -insured retention provision shall provide or be endorsed to provide that the self -insured retention may be satisfied by either the named insured or the City.
E. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverage:
a. The City, its agents, officers, attorneys, employees, officials and volunteers are to be covered as additional insureds as respects: liability arising out of this Agreement performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, leased, hired or borrowed by the Consultant. It is a requirement of this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits set forth in this Agreement shall be available to the City as an additional insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is affords greater coverage. b. The Consultant's insurance coverage shall be primary insurance as respects the City, its agents, officers, attorneys, employees, officials and volunteers.
Any insurance or self -insurance maintained by the City, its agents, officers, attorneys, employees, officials and volunteers shall be excess of the Consultant's insurance and shall not contribute with it.
c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its agents, officers, attorneys, employees, officials, and volunteers.
d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the insurer's liability.
2. Workers’ Compensation and Employer’s Liability Coverage: The insurer shall agree to waive all rights of subrogation against the City, its agents,
7.b
Packet Pg. 75
Attachment: Draft Consultant Services Agreement for Ninyo & Moore (Ninyo & Moore Materials Testing and Inspection Services) officers, attorneys, employees, officials, and volunteers for losses arising from work performed by the Consultant for the City.
3. All Coverages: Any unintentional failure to comply with reporting provisions of the policies shall not affect coverage provided to the City; and unless otherwise approved by the City, each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days prior written notice by regular mail has been given to the City, or ten (10) days for cancellation for non-payment of premium.
F. Suspension or Cancellation
If any of the coverages required by this Agreement should be suspended, voided, cancelled or reduced in coverage during the term of this Agreement, Consultant shall immediately notify City and replace such coverage with another policy meeting the requirements of this Agreement.
G. Subcontractors
Consultant agrees that any and all contracts with subcontractors for performance of any matter under this Agreement shall require the subcontractors to comply with the same indemnity and insurance requirements set forth in this Agreement to the extent that they apply to the scope of the subcontractors’ work. Subcontractors are to be bound to contractor and to City in the same manner and to the same extent as the Consultant is bound to City under this Agreement. Subcontractors shall further agree to include these same provisions with any sub-subcontractor. A copy of this Agreement will be furnished to the subcontractor on request. The Consultant shall require all subcontractors to provide a valid certificate of insurance and the required endorsements included in the Agreement prior to commencing any work, and will provide proof of compliance to the City.
H. Acceptability of Insurers
Without limiting Consultant's indemnification provided hereunder, the policies of insurance listed in Article 9.2 of this Agreement are to be issued by an issuer with a current A.M. Best Rating of A:V and who is authorized to transact business in the State of California, unless otherwise approved by the City.
I. Verification of Coverage
Consultant shall furnish the City with endorsements and certificates of insurance evidencing coverage required by this clause. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates are to be on forms acceptable to the City. Where required by statue, forms approved by the Insurance Commissioner are to be submitted. All certificates are to be received and approved by the City before work commences.
7.b
Packet Pg. 76
Attachment: Draft Consultant Services Agreement for Ninyo & Moore (Ninyo & Moore Materials Testing and Inspection Services)
10. MISCELLANEOUS
10.1 This Agreement shall be binding on the heirs, executors, assigns and successors of Consultant.
10.2 Neither party may assign this Agreement, or any portion hereof, without the prior written consent of the other.
10.3 This Agreement shall not be construed to alter, affect, or waive any lien or stop notice rights, which Consultant may have for the performance of services pursuant to this Agreement.
10.4 Neither party’s waiver of any term, condition or covenant, or breach of any term, condition or covenant shall be construed as the waiver of any other term, condition or covenant or waiver of the breach of any other term, condition or covenant.
10.5 This Agreement contains the entire Agreement between City and Consultant relating to the project and the provision of services to the project. Any prior agreements, promises, negotiations, or representations not expressly set forth in this Agreement are of no force or effect.
Subsequent modifications to this Agreement shall be in writing and signed by both City and Consultant.
10.6 If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this Agreement shall be valid and binding on City and Consultant.
10.7 This Agreement shall be governed and construed in accordance with the laws of the State of California.
10.8 This Agreement may be executed in counterparts and will be binding as executed.
10.9 All changes or amendments to this Agreement must be in writing and approved by all parties.
10.10 The term of this Agreement shall commence upon execution of the Agreement and terminate TBD. Any extension of the Agreement shall be mutually agreed upon in writing and shall require an amendment to the Agreement signed by both parties.
10.11 Consultant owes the City a duty of undivided loyalty in performing the work and services under this Agreement, including, but not limited to, the obligation to refrain from having economic interests and/or participating in activities that conflict with the City’s interests in respect to the work and/or services and project. The Consultant shall list current clients who may have a financial interest in the outcome of this Agreement. The Consultant hereby certifies that it does not now have, nor shall it acquire any financial or business interest that would conflict with the performance of services under this agreement. Consultant shall not make or participate in making or in any way attempt to use Consultant’s position to influence a governmental decis ion in which Consultant knows or has reason to know Consultant has a direct or indirect financial interest other than the compensation promised by this Agreement. Consultant will immediately advise the City if Consultant learns of a financial interest of Consultant's during the term of this Agreement.
10.12 This Agreement is entered into, and to be performed in Santa Clara County,
7.b
Packet Pg. 77
Attachment: Draft Consultant Services Agreement for Ninyo & Moore (Ninyo & Moore Materials Testing and Inspection Services) California, and any action arising out of or related to this Agreement shall be maintained in a court of appropriate jurisdiction in Santa Clara County, California.
11. NOTICES
Notices required under this Agreement may be delivered by first class mail addressed to the appropriate party at one of the following addresses:
CITY: City of Campbell
Attention: Todd Capurso,
Director of Public Works
70 North First Street
Campbell, CA 95008
CONSULTANT: Ninyo & Moore
Attention: Ruchil Shah
2149 O’Toole Avenue, Suite 30
San Jose, CA 95131
Having read and understood the foregoing Agreement, the undersigned parties agree to be bound hereby:
CONSULTANT
By____________________________________________
Title ________________________________________
CITY OF CAMPBELL
By _____________________________________________
Todd Capurso
Title: Director of Public Works, City of Campbell
Exhibit A – Ninyo & Moore Proposals and Library and PD Projects
7.b
Packet Pg. 78
Attachment: Draft Consultant Services Agreement for Ninyo & Moore (Ninyo & Moore Materials Testing and Inspection Services) 2149 O’Toole Avenue, Suite 30 | San Jose, California 95131 | p. 408.435.9000 | www.ninyoandmoore.com November 8, 2023
Proposal No. 08SJO02-02340
Todd Capurso
Public Works Director
City of Campbell Public Works Department
70 North First Street,
Campbell, California 95008
Subject: Proposal for Materials Testing and Special Inspection Services for the Campbell Library Renovation Project
77 Harrison Avenue
Campbell, California
Project No. 23-SS
Dear Mr. Capurso,
Ninyo & Moore is pleased to submit this proposal to provide materials testing and special inspection services for the Campbell Library Renovation project in Campbell, California. This proposal includes company background, proposed team, our project understanding, close proximity, proposed scope of services, project approach, assumptions, and associated cost estimates, which are based on our review of the contract documents and our previous experience with similar projects.
COMPANY BACKGROUND
Established in 1986, Ninyo & Moore is one of the largest firms in the western United States specializing in geotechnical engineering, materials testing and inspection services and environmental engineering. A Minority-owned Business Enterprise (MBE), our market focus is Educational Facilities and public-sector projects, including infrastructure and municipals, with a mix of commercial and other private-sector projects. Ninyo & Moore has successfully completed hundreds of projects for public and private sectors including apartments, mixed use, commercial space, warehouses, technology companies, K-12 facilities and community college and university campuses throughout California over the past 35 years. In the San Francisco Bay Area, we have offices in San Jose, Alameda and San Francisco. Our local laboratory has been accepted by AMRL, AASHTO, Caltrans and Division of State Architects (DSA) through their Laboratory Evaluation and Acceptance (LEA) program (DSA LEA No. #219). Company-wide, we have a staff of 550 professionals located within our 17 offices throughout the Western States Region.
7.c
Packet Pg. 79
Attachment: Ninyo & Moore Proposals for Library and PD Projects (Ninyo & Moore Materials Testing and Inspection Services)
Ninyo & Moore | Campbell Library Renovation, Campbell, California | 08SJO02-02340 | November 8, 2023
PROJECT SPECIALS
Field technician and special inspector hours are charged at a 2-hour minimum portal to portal, and 2-hour minimum for hours exceeding 2 hours.
PROPOSED STAFF
In order to ensure the project receives the quality of service and responsiveness needed for a successful project, we have identified and are prepared to assign skilled staff with the required field experience and an experienced project management team to the project. Our team will be led by Principal Engineer / Contract Manager, Mr. Peter Connolly, PE, GE, and Project Manager, Mr.
Ransom Hennefer, PE, GE, ACI, ICC. Mr. Connolly is an authorized representative of Ninyo & Moore with the authority to negotiate on behalf of the company, and is able to commit the company to the terms of the contract that would ensue as a result of this submittal. For special inspections and materials testing in the field, we have selected our multi-certified special inspector, Mr. Jalal Keramat who is able to performed all the require inspections on site. Mr. Keramat has managed multi-phase apartment and mixed-use projects in a lead special inspector role in the Santa Francisco County and all over Bay Area. They possess a combined 45 plus years of relevant special inspections and materials testing experience for public and private sectors and will be available to the project throughout the duration of all project phases. Provided below is Mr. Connolly, Mr. Hennefer and Mr.
Keramat’s direct contact information:
Mr. Peter C. Connolly, PE, GE, Principal Engineer/Contract Manager 2149 O’Toole Avenue, Suite 30, San Jose, California 95131 | [email protected] p. 408.435.9000, ext. 15207 | f. 408.435.9006 | c. 510.301.9114 Mr. Ransom Hennefer, P.E., G.E., ACI, ICC, Project Manager 2149 O’Toole Avenue, Suite 30, San Jose, California 95131 | [email protected] p. 408.435.9000, ext. 15304 | f. 408.435.9006 | c. 510.772.7418 Mr. Jalal Keramat, AWS, CWI, ACI, ICC, DSA, Special Inspector 2149 O’Toole Avenue, Suite 30, San Jose, California 95131 | [email protected] p. 408.435.9000 | f. 408.435.9006 | c. 408.966.5562
PROJECT UNDERSTANDING
We understand that the project includes the renovations to the existing library building, and site improvements consisting of new concrete flatwork, ramps, stairs, retaining walls, AC pavement, utilities, and landscaping.
7.c
Packet Pg. 80
Attachment: Ninyo & Moore Proposals for Library and PD Projects (Ninyo & Moore Materials Testing and Inspection Services)
Ninyo & Moore | Campbell Library Renovation, Campbell, California | 08SJO02-02340 | November 8, 2023
PROPOSED SCOPE OF SERVICES
Based on our understanding of the proposed construction and experience with similar projects, we propose to provide the following scope of services:
Geotechnical Observation and Compaction Testing
Observe site preparation for foundation, excavation, and removal of unsuitable materials. Sampling of subgrade soils aggregate base and asphalt concrete material from the job site and transportation to our laboratory for testing.
Maximum compacted density determinations in the laboratory accordance with ASTM D1557 for subgrade soils and aggregate base.
Maximum density (lab compacted or maximum theoretical) determination for asphalt concrete in the laboratory.
In-place field density testing using a nuclear density gauge to determine the relative compaction of compacted subgrade soils, aggregate base and asphalt concrete.
Reinforced Concrete
Review concrete mix designs submitted by the contractor for compliance with the project documents.
Reinforcing steel placement inspection for spread footings, columns, beams, walls and slabs to verify compliance with the approved project structural drawings for proper materials, number of bars, size, spacing, clearance, grade, splices, cleanliness, location, including ties, stirrups and bar supports.
Concrete placement inspection including slump and temperature tests of concrete and cast compressive strength test specimens (1 set / 150 cubic yards) on site. Concrete sample pick-up and transportation to our laboratory for curing and testing. Compression testing of concrete cylinders in the laboratory.
Reinforced Shotcrete
Visual inspection of shotcrete placement for pre-production panels. Perform coring of pre-production panels and transportation of samples to laboratory for nozzlemen qualification.
Perform grading and compressive strength tests of cores taken from shotcrete pre-construction panels and provide review letter for nozzlemen qualification. Perform visual inspection of shotcrete placement and production panels during construction and cast shotcrete panel for laboratory testing.
7.c
Packet Pg. 81
Attachment: Ninyo & Moore Proposals for Library and PD Projects (Ninyo & Moore Materials Testing and Inspection Services)
Ninyo & Moore | Campbell Library Renovation, Campbell, California | 08SJO02-02340 | November 8, 2023
Transport shotcrete panels to our laboratory, perform coring of specimens and perform laboratory testing to evaluate compressive strength of shotcrete cores (3 cores per panel) from production panel.
Post Installed Anchors
Visual inspection during the installation of post installed anchors. Load testing including pull and torque testing of post-installed anchors.
Structural Welding
Welding procedure and welder’s qualification review prior to performing welding in the shop and field.
Material identification, mill certificate verification and structural steel welding inspection in the shop.
Structural steel welding inspection in the field.
Non-shrink grout placement inspection, sampling and testing. Compression testing of non-shrink grout in the laboratory. High strength bolts placement inspection and torque testing with skidmore.
Wood Framing
Inspection for wood sheathing, diaphragm and shear-wall nailing. Glulam beam fabrication inspection in the shop.
Project Management
Attend project meetings, project coordination, monitoring and administration including review and distribution of reports with laboratory test data and daily field inspection and testing reports, prepare weekly progress, and cost summaries report with invoices. Provide technical consultation during construction including submittal review and respond to requests for information.
Compile, review, and distribute progress reports with field and laboratory test data. Final Affidavit letter at the conclusion of the project.
7.c
Packet Pg. 82
Attachment: Ninyo & Moore Proposals for Library and PD Projects (Ninyo & Moore Materials Testing and Inspection Services)
Ninyo & Moore | Campbell Library Renovation, Campbell, California | 08SJO02-02340 | November 8, 2023
PROJECT APPROACH
Staff Availability – Ninyo & Moore’s current and anticipated workload is such that our proposed team assigned to this project will be able to respond to requests for the duration of this contract and will be available when called upon for services. Our project team is currently fully staffed and equipped to perform the requested materials testing and construction inspection services for this project. Ninyo & Moore has assembled a carefully selected and highly qualified team, which includes professional engineers, special inspectors and certified technicians. All of our proposed project personnel are experienced and possess working knowledge of state-of-the-practice procedures and local standards. Ninyo & Moore personnel are licensed in their specific disciplines and are fully committed to providing the necessary resources for successful completion of each project. They will be available to respond quickly, as needed.
Response Time – Timely dispatching of our special inspectors is crucial to the project’s progress and schedule. Our full time dispatcher schedules inspectors with a 24-hour notice. We understand the complexity of schedules and that they can change at a moment’s notice and we will work closely with the project team to properly cover all inspection requests. If necessary, personnel can be available 24-hours-a-day, 7-days-a-week. Ninyo & Moore’s Project Manager will be available throughout the duration of all project assignments. Project requests will be addressed immediately and we will respond to emergencies throughout the duration of the project, as required.
Communication – Communicating regularly with all involved parties helps the project to run more smoothly, address potential issues early on and monitor the budget. Our project manager will be in close contact with the special inspectors and project team keeping everyone in the loop with regards to the testing and inspection. By being proactive instead of reactive, we are able to foresee and resolve potential issues and bring them to the immediate attention of the project team. We are constantly looking ahead and preparing for the next construction activity.
Health and Safety – It is Ninyo & Moore’s policy to provide a safe and healthful work environment for all of its employees through the prevention of occupational injuries and illnesses. In keeping with this policy, Ninyo & Moore maintains a Corporate Health and Safety Program (HSP) and Management System for all of our operations.
ASSUMPTIONS
Our services are subject to California prevailing wage law. Project labor agreement is not required.
7.c
Packet Pg. 83
Attachment: Ninyo & Moore Proposals for Library and PD Projects (Ninyo & Moore Materials Testing and Inspection Services)
Ninyo & Moore | Campbell Library Renovation, Campbell, California | 08SJO02-02340 | November 8, 2023
ESTIMATE D FEE
We propose to perform the scope of services described above, subject to the listed assumptions, on a time-and-materials basis in accordance with the attached Schedule of Fees. Our fee estimate for the scope of services described for this project is $78,656 (Seventy-Eight Thousand Six Hundred Fifty-Six Dollars). Our detailed estimate of fees is attached (Table 1). Should the construction schedule require a lesser or greater amount of services than that estimated herein, the cost will vary accordingly.
We sincerely appreciate the opportunity to submit this proposal and look forward to working with you on this project.
Respectfully submitted,
NINYO & MOORE
Ruchil R. Shah
Director of Business Development
Peter C. Connolly, PE, GE
Principal Engineer/Contract Manager
Ransom Hennefer, P.E. G.E., ACI, ICC
Project Manager
RS/rk
Attachments: Table 1 - Breakdown of Estimated Fee
Schedule of Fees
7.c
Packet Pg. 84
Attachment: Ninyo & Moore Proposals for Library and PD Projects (Ninyo & Moore Materials Testing and Inspection Services) Geotechnical Staff Engineer Drilled Pier Inspection and Foundation Observation 32 hours @ 130.00 $ /hour 4,160.00$ Field Technician Sampling and Compaction Testing for Subgrade, Aggregate Base and Asphalt Concrete80hours@ 98.00$ /hour 7,840.00$ Laboratory Proctor Test Subgrade and Aggregate Base 2 tests @ 320.00 $ /test 640.00$ Hveem Density Test Asphalt Concrete 2 tests @ 230.00 $ /test 460.00$ Nuclear Gauge 80 hours @ 12.00 $ /hour 960.00$
Field Vehicle 112 hours @ 12.00 $ /hour 1,344.00$
$ 15,404.00
Special Inspector Reinforcing Steel Placement Inspection 40 hours @ 98.00 $ /hour 3,920.00$ Special Inspector Concrete Placement Inspection, Sampling & Testing (Slump & Temperature) - 8 Pours 60 hours @ 98.00$ /hour 5,880.00$ Compression Tests 1 set of 5 Concrete Cylinders / 150 Cubic Yards (4"x 8" Cylinders) 40 tests @ 35.00 $ /test 1,400.00$ Vehicle/Equipment 100 hours @ 12.00 $ /hour 1,200.00$ Subtotal 12,400.00$
Special Inspector Reinforcing Steel and Shotcrete Placement Inspection for Pre-Production Panel 8 hours @ 98.00$ /hour 784.00$ Field Technician Coring of Pre-Production Panel for Nozzlemen Qualification 8 hours @ 175.00 $ /hour 1,400.00$ Special Inspector Reinforcing Steel and Shotcrete Placement Inspection during Production 36 hours @ 98.00 $ /hour 3,528.00$ Compression Tests Coring, Capping and Testing of 4 Shotcrete Cores per Panel 4 panels@ 260.00$ /panel 1,040.00$ Vehicle/Equipment 52 hours @ 12.00 $ /hour 624.00$
Subtotal 7,376.00$
Special Inspector Post Installed Anchor Placement Inspection 60 hours @ 98.00 $ /hour 5,880.00$ Special Inspector Load Testing of Post Installed Anchors including Pull or Torque Testing 40 hours @ 98.00 $ /hour 3,920.00$ Vehicle/Equipment 100 hours @ 12.00 $ /hour 1,200.00$ Subtotal 11,000.00$
Special Inspector Structural Steel Welding Inspection in the Shop 80 hours @ 98.00 $ /hour 7,840.00$ Special Inspector Structural Steel Welding Inspection in the Field 60 hours @ 98.00 $ /hour 5,880.00$ Special Inspector Non Destructive Testing (UT/MT) 16 hours @ 105.00 $ /hour 1,680.00$ Special Inspector High Strength Bolting Inspection and Torque Testing with Skidmore 24 hours @ 98.00 $ /hour 2,352.00$ Vehicle/Equipment 180 hours @ 12.00 $ /hour 2,160.00$ Subtotal 19,912.00$
Special Inspector Glulaminated Timber, Wood Sheathing, Diaphragm and Shearwall Nailing Inspection (Periodic) 40 hours @ 98.00$ /hour 3,920.00$ Vehicle/Equipment 40 hours @ 12.00 $ /hour 480.00$
Subtotal 4,400.00$
Special Inspector Fireproofing Material Placement Inspection, Thickness and Bond Testing 24 hours @ 98.00 $ /hour 2,352.00$ Density Testing Laboratory Test 4 tests @ 90.00 $ /test 360.00$ Vehicle/Equipment 24 hours @ 12.00 $ /hour 288.00$
3,000.00$
Project Assistant Data Compilation, Distribution and Dispatch 12 hours @ 85.00 $ /hour 1,020.00$ Project Manager Meetings, RFI & Submittal Review, Project Coordination and Report Preparation 16 hours @ 165.00$ /hour 2,640.00$ Principal Engineer Project Oversight, Consultation and Final Affidavit Letter 8 hours @ 188.00 $ /hour 1,504.00$ Subtotal 5,164.00$
TOTAL ESTIMATED FEE 78,656.00 $
Project Management
Table 1 - Breakdown of Estimated Fee
Reinforcing Steel
Structural Steel
Post Installed Anchors
Geotechnical Observation & Soil Compaction Testing
Subtotal
Fireproofing
Subtotal
Reinforced Shotcrete
Wood Framing
Ninyo & Moore | Campbell Library Renovation, Campbell, California | 08SJO02-02340 | November 8, 2023 1
7.c
Packet Pg. 85
Attachment: Ninyo & Moore Proposals for Library and PD Projects (Ninyo & Moore Materials Testing and Inspection Services) Ninyo & Moore | Campbell Library Renovation, Campbell, California | 08SJO02-02340 | November 8, 2023 PRJ3060R
Schedule of Fees
Hourly Charges for Personnel
Professional Staff
Principal Engineer/Geologist/Environmental Scientist/Certified Industrial Hygienist ................................................ $ 188 Senior Engineer/Geologist/Environmental Scientist ................................................................................................ $ 178 Senior Project Engineer/Geologist/Environmental Scientist ..................................................................................... $ 173 Project Engineer/Geologist/Environmental Scientist ................................................................................................ $ 165 Senior Staff Engineer/Geologist/Environmental Scientist ......................................................................................... $ 150 Staff Engineer/Geologist/Environmental Scientist..................................................................................................... $ 134 GIS Analyst ................................................................................................................................................................ $ 123 Technical Illustrator/CAD Operator............................................................................................................................ $ 98 Field Staff
Certified Asbestos/Lead Technician ......................................................................................................................... $ 175 Field Operations Manager ......................................................................................................................................... $ 120 Nondestructive Examination Technician (UT, MT, LP) ............................................................................................. $ 115 Supervisory Technician ............................................................................................................................................ $ 110 Special Inspector (Concrete, Masonry, Structural Steel, Welding, and Fireproofing) ............................................. $ 98 Senior Technician ..................................................................................................................................................... $ 98 Technician ................................................................................................................................................................. $ 98 Administrative Staff
Information Specialist ................................................................................................................................................ $ 90 Geotechnical/Environmental/Laboratory Assistant ................................................................................................... $ 85 Data Processor .......................................................................................................................................................... $ 75 Other Charges
Concrete Coring Equipment (includes technician) .............................................................................................. $ 190/hr Anchor Load Test Equipment (includes technician) ........................................................................................... $ 190/hr GPR Equipment ................................................................................................................................................... $ 180/hr Inclinometer ......................................................................................................................................................... $ 100/hr Hand Auger Equipment ....................................................................................................................................... $ 80/hr Rebar Locator (Pachometer) ............................................................................................................................... $ 25/hr Vapor Emission Kit .............................................................................................................................................. $ 65/kit Nuclear Density Gauge ....................................................................................................................................... $ 12/hr X-Ray Fluorescence ............................................................................................................................................ $ 70/hr PID/FID ................................................................................................................................................................ $ 25/hr Air Sampling Pump .............................................................................................................................................. $ 12/hr Field Vehicle ........................................................................................................................................................ $ 15/hr Expert Witness Testimony ................................................................................................................................... $ 450/hr Direct Expenses .................................................................................................................................... Cost plus 15 % Special equipment charges will be provided upon request.
Notes
For field and laboratory technicians and special inspectors, overtime rates at 1.5 times the regular rates will be charged for work performed in excess of 8 hours in one day Monday through Friday and all day on Saturday. Rates at twice the regular rates will be charged for all work in excess of 12 hours in one day, all day Sunday and on holidays.
Field technician and special inspection hours are charged portal to portal at a 2-hour minimum, and 2-hour minimum for hours exceeding 2 hours.
Invoices are payable upon receipt. A service charge of 1.5 percent per month may be charged on accounts not paid within 30 days.
Our rates will be adjusted in conjunction with the increase in the Prevailing Wage Determination during the life of the project, as applicable.
The terms and conditions are included in Ninyo & Moore’s Work Authorization and Agreement form.
7.c
Packet Pg. 86
Attachment: Ninyo & Moore Proposals for Library and PD Projects (Ninyo & Moore Materials Testing and Inspection Services)
Ninyo & Moore | 2023 Laboratory Testing
Schedule of Fees for Laboratory Testing
SOILS CONCRETE
Atterberg Limits, D 4318, CT 204 .............................................................. $ 190 Compression Tests, 6x12 Cylinder, C 39 ................................................... $ 35 California Bearing Ratio (CBR), D 1883 .................................................... $ 550 Concrete Mix Design Review, Job Spec ..................................................... $ 300 Chloride and Sulfate Content, CT 417 & CT 422 ..................................... $ 175 Concrete Mix Design, per Trial Batch, 6 cylinder, ACI ............................... $ 850 Consolidation, D 2435, CT 219 .................................................................. $ 300 Concrete Cores, Compression (excludes sampling), C 42 ....................... $ 120 Consolidation, Hydro-Collapse only, D 2435 ............................................ $ 150 Drying Shrinkage, C 157 .............................................................................. $ 400 Consolidation – Time Rate, D 2435, CT 219 ............................................ $ 200 Flexural Test, C 78 ....................................................................................... $ 85 Direct Shear – Remolded, D 3080 ............................................................ $ 350 Flexural Test, C 293 ..................................................................................... $ 85 Direct Shear – Undisturbed, D 3080 ......................................................... $ 300 Flexural Test, CT 523 ................................................................................... $ 95 Durability Index, CT 229 ............................................................................. $ 175 Gunite/Shotcrete, Panels, 3 cut cores per panel and test, ACI ................ $ 275 Expansion Index, D 4829, IBC 18-3 .......................................................... $ 190 Lightweight Concrete Fill, Compression, C 495 ......................................... $ 80 Expansion Potential (Method A), D 4546 .................................................. $ 170 Petrographic Analysis, C 856 ...................................................................... $ 2,000 Geofabric Tensile and Elongation Test, D 4632 ....................................... $ 200 Restrained Expansion of Shrinkage Compensation .................................. $ 450 Hydraulic Conductivity, D 5084 .................................................................. $ 350 Splitting Tensile Strength, C 496 ................................................................. $ 100 Hydrometer Analysis, D 6913, CT 203...................................................... $ 220 3x6 Grout, (CLSM), C 39 ............................................................................. $ 55 Moisture, Ash, & Organic Matter of Peat/Organic Soils ........................... $ 120 2x2x2 Non-Shrink Grout, C 109 ................................................................. $ 55 Moisture Only, D 2216, CT 226 ................................................................. $ 35 Moisture and Density, D 2937 ................................................................... $ 45 ASPHALT Permeability, CH, D 2434, CT 220 ............................................................ $ 300 Air Voids, T 269 ............................................................................................ $ 85 pH and Resistivity, CT 643......................................................................... $ 175 Asphalt Mix Design, Caltrans (incl. Aggregate Quality) ............................. $ 4,500 Proctor Density D1557, D 698, CT 216, AASHTO T-180 ........................ $ 320 Asphalt Mix Design Review, Job Spec ....................................................... $ 180 Proctor Density with Rock Correction D 1557 .......................................... $ 380 Dust Proportioning, CT LP-4 ........................................................................ $ 85 R-value, D 2844, CT 301 ........................................................................... $ 450 Extraction, % Asphalt, including Gradation, D 2172, CT 382 .................... $ 250 Sand Equivalent, D 2419, CT 217 ............................................................. $ 145 Extraction, % Asphalt without Gradation, D 2172, CT 382 ........................ $ 150 Sieve Analysis, D 6913, CT 202 ................................................................ $ 165 Film Stripping, CT 302.................................................................................. $ 120 Sieve Analysis, 200 Wash, D 1140, CT 202 ............................................. $ 120 Hveem Stability and Unit Weight D 1560, T 246, CT 366 ......................... $ 230 Specific Gravity, D 854 ............................................................................... $ 125 Marshall Stability, Flow and Unit Weight, T 245 ......................................... $ 240 Thermal Resistivity (ASTM 5334, IEEE 442) ............................................ $ 925 Maximum Theoretical Unit Weight, D 2041, CT 309 .................................. $ 150 Triaxial Shear, C.D, D 4767, T 297 ........................................................... $ 550 Moisture Content, CT 370 ............................................................................ $ 95 Triaxial Shear, C.U., w/pore pressure, D 4767, T 2297 per pt ................ $ 450 Moisture Susceptibility and Tensile Stress Ratio, T 238, CT 371 ............. $ 1,000 Triaxial Shear, C.U., w/o pore pressure, D 4767, T 2297 per pt ........................$ 350 Slurry Wet Track Abrasion, D 3910 ............................................................. $ 150 Triaxial Shear, U.U., D 2850 ...................................................................... $ 250 Superpave, Asphalt Mix Verification (incl. Aggregate Quality) .................. $ 4,900 Unconfined Compression, D 2166, T 208 ................................................. $ 180 Superpave, Gyratory Unit Wt., T 312 .......................................................... $ 100 Superpave, Hamburg Wheel, 20,000 passes, T 324 ................................. $ 1,000 MASONRY Unit Weight sample or core, D 2726, CT 308 ............................................. $ 100 Brick Absorption, 24-hour submersion, 5-hr boiling, 7-day, C 67 ............ $ 70 Voids in Mineral Aggregate, (VMA) CT LP-2 .............................................. $ 90 Brick Compression Test, C 67 ................................................................... $ 55 Voids filled with Asphalt, (VFA) CT LP-3 .................................................... $ 90 Brick Efflorescence, C 67 ........................................................................... $ 55 Wax Density, D 1188 ................................................................................... $ 140 Brick Modulus of Rupture, C 67 ................................................................. $ 50 Brick Moisture as received, C 67 ............................................................... $ 45 AGGREGATES Brick Saturation Coefficient, C 67 .............................................................. $ 60 Clay Lumps and Friable Particles, C 142.................................................... $ 180 Concrete Block Compression Test, 8x8x16, C 140 ................................. $ 70 Cleanness Value, CT 227 ............................................................................ $ 180 Concrete Block Conformance Package, C 90 .......................................... $ 500 Crushed Particles, CT 205 ........................................................................... $ 175 Concrete Block Linear Shrinkage, C 426 .................................................. $ 200 Durability, Coarse or Fine, CT 229 .............................................................. $ 205 Concrete Block Unit Weight and Absorption, C 140 ................................ $ 70 Fine Aggregate Angularity, ASTM C 1252, T 304, CT 234 ....................... $ 180 Cores, Compression or Shear Bond, CA Code ........................................ $ 70 Flat and Elongated Particle, D 4791............................................................ $ 220 Masonry Grout, 3x3x6 prism compression, C 39 ..................................... $ 45 Lightweight Particles, C 123 ........................................................................ $ 180 Masonry Mortar, 2x4 cylinder compression, C 109 .................................. $ 35 Los Angeles Abrasion, C 131 or C 535 ....................................................... $ 200 Masonry Prism, half size, compression, C 1019 ...................................... $ 120 Material Finer than No. 200 Sieve by Washing, C 117 .............................. $ 90 Masonry Prism, Full size, compression, C 1019 ...................................... $ 200 Organic Impurities, C 40 .............................................................................. $ 90 Potential Alkali Reactivity, Mortar Bar Method, Coarse, C 1260 ............... $ 1,250 REINFORCING AND STRUCTURAL STEEL Potential Alkali Reactivity, Mortar Bar Method, Fine, C 1260 .................... $ 950 Chemical Analysis, A 36, A 615................................................................. $ 135 Potential Reactivity of Aggregate (Chemical Method), C 289 ................... $ 475 Fireproofing Density Test, UBC 7-6........................................................... $ 90 Sand Equivalent, T 176, CT 217 ................................................................. $ 125 Hardness Test, Rockwell, A 370 ............................................................... $ 80 Sieve Analysis, Coarse Aggregate, T 27, C 136 ........................................ $ 120 High Strength Bolt, Nut & Washer Conformance, Sieve Analysis, Fine Aggregate (including wash), T 27, C 136................. $ 145 per assembly, A 325 ............................................................................. $ 250 Sodium Sulfate Soundness, C 88 ............................................................... $ 450 Mechanically Spliced Reinforcing Tensile Test, ACI ................................ $ 175 Specific Gravity and Absorption, Coarse, C 127, CT 206 ......................... $ 115 Pre-Stress Strand (7 wire), A 416 .............................................................. $ 170 Specific Gravity and Absorption, Fine, C 128, CT 207 .............................. $ 175 Reinforcing Tensile or Bend up to No. 11, A 615 & A 706...................... $ 75 Structural Steel Tensile Test: Up to 200,000 lbs., A 370 ......................... $ 90 ROOFING Welded Reinforcing Tensile Test: Up to No. 11 bars, ACI ....................... $ 80 Roofing Tile Absorption, (set of 5), C 67 ..................................................... $ 250 Roofing Tile Strength Test, (set of 5), C 67 ................................................ $ 250
Special preparation of standard test specimens will be charged at the technician’s hourly rate.
Ninyo & Moore is accredited to perform the AASHTO equivalent of many ASTM test procedures.
7.c
Packet Pg. 87
Attachment: Ninyo & Moore Proposals for Library and PD Projects (Ninyo & Moore Materials Testing and Inspection Services) 2149 O’Toole Avenue, Suite 30 | San Jose, California 95131 | p. 408.435.9000 | www.ninyoandmoore.com November 08, 2023
Proposal No. 08SJO02-02338
Todd Capurso
Public Works Director
City of Campbell Public Works Department
70 North First Street,
Campbell, California 95008
Subject: Proposal for Materials Testing and Special Inspection Services for the Campbell Police Operations Building Project
70 N. First Street
Campbell, California
Project No. 23-RR
Dear Mr. Capurso,
Ninyo & Moore is pleased to submit this proposal to provide materials testing and special inspection services for the Campbell Police Operations Building project in Campbell, California. This proposal includes company background, proposed team, our project understanding, close proximity, proposed scope of services, project approach, assumptions, and associated cost estimates, which are based on our review of the contract documents and our previous experience with similar projects.
COMPANY BACKGROUND
Established in 1986, Ninyo & Moore is one of the largest firms in the western United States specializing in geotechnical engineering, materials testing and inspection services and environmental engineering. A Minority-owned Business Enterprise (MBE), our market focus is Educational Facilities and public-sector projects, including infrastructure and municipals, with a mix of commercial and other private-sector projects. Ninyo & Moore has successfully completed hundreds of projects for public and private sectors including apartments, mixed use, commercial space, warehouses, technology companies, K-12 facilities and community college and university campuses throughout California over the past 35 years. In the San Francisco Bay Area, we have offices in San Jose, Alameda and San Francisco. Our local laboratory has been accepted by AMRL, AASHTO, Caltrans and Division of State Architects (DSA) through their Laboratory Evaluation and Acceptance (LEA) program (DSA LEA No. #219). Company-wide, we have a staff of 550 professionals located within our 17 offices throughout the Western States Region.
7.c
Packet Pg. 88
Attachment: Ninyo & Moore Proposals for Library and PD Projects (Ninyo & Moore Materials Testing and Inspection Services)
Ninyo & Moore | Campbell Police Operations Building, Campbell, California | 08SJO02-02338 | November 8, 2023
PROJECT SPECIALS
Field technician and special inspector hours are charged at a 2-hour minimum portal to portal, and 2-hour minimum for hours exceeding 2 hours.
PROPOSED STAFF
In order to ensure the project receives the quality of service and responsiveness needed for a successful project, we have identified and are prepared to assign skilled staff with the required field experience and an experienced project management team to the project. Our team will be led by Principal Engineer / Contract Manager, Mr. Peter Connolly, PE, GE, and Project Manager, Mr.
Ransom Hennefer, PE, GE, ACI, ICC. Mr. Connolly is an authorized representative of Ninyo & Moore with the authority to negotiate on behalf of the company, and is able to commit the company to the terms of the contract that would ensue as a result of this submittal. For special inspections and materials testing in the field, we have selected our multi-certified special inspector, Mr. Jalal Keramat who is able to performed all the require inspections on site. Mr. Keramat has managed multi-phase apartment and mixed-use projects in a lead special inspector role in the Santa Francisco County and all over Bay Area. They possess a combined 45 plus years of relevant special inspections and materials testing experience for public and private sectors and will be available to the project throughout the duration of all project phases. Provided below is Mr. Connolly, Mr. Hennefer and Mr.
Keramat’s direct contact information:
Mr. Peter C. Connolly, PE, GE, Principal Engineer/Contract Manager 2149 O’Toole Avenue, Suite 30, San Jose, California 95131 | [email protected] p. 408.435.9000, ext. 15207 | f. 408.435.9006 | c. 510.301.9114 Mr. Ransom Hennefer, P.E., G.E., ACI, ICC, Project Manager 2149 O’Toole Avenue, Suite 30, San Jose, California 95131 | [email protected] p. 408.435.9000, ext. 15304 | f. 408.435.9006 | c. 510.772.7418 Mr. Jalal Keramat, AWS, CWI, ACI, ICC, DSA, Special Inspector 2149 O’Toole Avenue, Suite 30, San Jose, California 95131 | [email protected] p. 408.435.9000 | f. 408.435.9006 | c. 408.966.5562
PROJECT UNDERSTANDING
We understand that the project includes construction of an at-grade, 28,567 square feet of two-story, steel-framed police operations building with and a parking lot at the east of the proposed building.
7.c
Packet Pg. 89
Attachment: Ninyo & Moore Proposals for Library and PD Projects (Ninyo & Moore Materials Testing and Inspection Services)
Ninyo & Moore | Campbell Police Operations Building, Campbell, California | 08SJO02-02338 | November 8, 2023
Project also includes 6,910 square feet of renovation of the lower level of an existing two-story building to be located within the Campbell civic center. The scope of the new building includes structural, mechanical, electrical, and plumbing systems. The scope of the existing building consists of a full interior demolition and a new interior layout with mechanical, electrical, and plumbing systems. The project also includes a new parking layout, pedestrian access, site grading, and site drainage.
PROPOSED SCOPE OF SERVICES
Based on our understanding of the proposed construction and experience with similar projects, we propose to provide the following scope of services:
Geotechnical Observation and Compaction Testing
Observe drilled pier installation, verify pier locations, diameters, plumbness, and lengths. Observe site preparation for foundation, excavation, and removal of unsuitable materials. Sampling of subgrade soils, aggregate base and asphalt concrete material from the job site and transportation to our laboratory for testing.
Maximum compacted density determinations in the laboratory accordance with ASTM D1557 for subgrade soils and aggregate base.
Maximum density (lab compacted or maximum theoretical) determination for asphalt concrete in the laboratory.
In-place field density testing using a nuclear density gauge to determine the relative compaction of compacted subgrade soils, aggregate base and asphalt concrete.
Reinforced Concrete
Review concrete mix designs submitted by the contractor for compliance with the project documents.
Reinforcing steel placement inspection for spread footings, columns, beams, walls and slabs to verify compliance with the approved project structural drawings for proper materials, number of bars, size, spacing, clearance, grade, splices, cleanliness, location, including ties, stirrups and bar supports.
Concrete placement inspection including slump and temperature tests of concrete and cast compressive strength test specimens (1 set / 150 cubic yards) on site. Concrete sample pick-up and transportation to our laboratory for curing and testing. Compression testing of concrete cylinders in the laboratory.
7.c
Packet Pg. 90
Attachment: Ninyo & Moore Proposals for Library and PD Projects (Ninyo & Moore Materials Testing and Inspection Services)
Ninyo & Moore | Campbell Police Operations Building, Campbell, California | 08SJO02-02338 | November 8, 2023
Post Installed Anchors
Visual inspection during the installation of post installed anchors. Load testing including pull and torque testing of post-installed anchors.
Structural Masonry
Reinforcing steel and concrete masonry unit (CMU) placement inspection. Masonry grout and mortar placement inspection, sampling and testing of grout and mortar specimen.
Masonry grout and mortar sample pick up and transportation to our laboratory for curing and testing.
Compression testing of concrete grout and mortar specimen in the laboratory.
Structural Welding
Welding procedure and welder’s qualification review prior to performing welding in the shop and field.
Material identification, mill certificate verification and structural steel welding inspection in the shop.
Structural steel welding inspection in the field.
Non-destructive testing including ultrasonic testing (UT) in the shop and field. High strength bolts placement inspection and torque testing with skidmore.
Fireproofing
Fireproofing material placement inspection including thickness testing and bond testing in the field.
Sampling and density testing of fireproofing material in the laboratory.
Project Management
Attend project meetings, project coordination, monitoring and administration including review and distribution of reports with laboratory test data and daily field inspection and testing reports, prepare weekly progress, and cost summaries report with invoices. Provide technical consultation during construction including submittal review and respond to requests for information.
Compile, review, and distribute progress reports with field and laboratory test data.
7.c
Packet Pg. 91
Attachment: Ninyo & Moore Proposals for Library and PD Projects (Ninyo & Moore Materials Testing and Inspection Services)
Ninyo & Moore | Campbell Police Operations Building, Campbell, California | 08SJO02-02338 | November 8, 2023
Final Affidavit letter at the conclusion of the project.
Add Alternate – Floor Flatness and Floor Levelness
Perform floor flatness and floor levelness surveys to determine FF and Fl numbers for each floor. Project Coordination and report preparation per floor.
PROJECT APPROACH
Staff Availability – Ninyo & Moore’s current and anticipated workload is such that our proposed team assigned to this project will be able to respond to requests for the duration of this contract and will be available when called upon for services. Our project team is currently fully staffed and equipped to perform the requested materials testing and construction inspection services for this project. Ninyo & Moore has assembled a carefully selected and highly qualified team, which includes professional engineers, special inspectors and certified technicians. All of our proposed project personnel are experienced and possess working knowledge of state-of-the-practice procedures and local standards. Ninyo & Moore personnel are licensed in their specific disciplines and are fully committed to providing the necessary resources for successful completion of each project. They will be available to respond quickly, as needed.
Response Time – Timely dispatching of our special inspectors is crucial to the project’s progress and schedule. Our full time dispatcher schedules inspectors with a 24-hour notice. We understand the complexity of schedules and that they can change at a moment’s notice and we will work closely with the project team to properly cover all inspection requests. If necessary, personnel can be available 24-hours-a-day, 7-days-a-week. Ninyo & Moore’s Project Manager will be available throughout the duration of all project assignments. Project requests will be addressed immediately and we will respond to emergencies throughout the duration of the project, as required.
Communication – Communicating regularly with all involved parties helps the project to run more smoothly, address potential issues early on and monitor the budget. Our project manager will be in close contact with the special inspectors and project team keeping everyone in the loop with regards to the testing and inspection. By being proactive instead of reactive, we are able to foresee and resolve potential issues and bring them to the immediate attention of the project team. We are constantly looking ahead and preparing for the next construction activity.
Health and Safety – It is Ninyo & Moore’s policy to provide a safe and healthful work environment for all of its employees through the prevention of occupational injuries and illnesses. In keeping with
7.c
Packet Pg. 92
Attachment: Ninyo & Moore Proposals for Library and PD Projects (Ninyo & Moore Materials Testing and Inspection Services)
Ninyo & Moore | Campbell Police Operations Building, Campbell, California | 08SJO02-02338 | November 8, 2023
this policy, Ninyo & Moore maintains a Corporate Health and Safety Program (HSP) and Management System for all of our operations.
ASSUMPTIONS
Our services are subject to California prevailing wage law. Project labor agreement is not required.
If the shop is AISC certified, inspection during fabrication of BRB is not required.
ESTIMATED FEE
We propose to perform the scope of services described above, subject to the listed assumptions, on a time-and-materials basis in accordance with the attached Schedule of Fees. Our fee estimate for the scope of services described for this project is $98,772 (Ninety-Eight Thousand Seven Hundred Seventy-Two Dollars). Our detailed estimate of fees is attached (Table 1). Should the construction schedule require a lesser or greater amount of services than that estimated herein, the cost will vary accordingly.
We sincerely appreciate the opportunity to submit this proposal and look forward to working with you on this project.
Respectfully submitted,
NINYO & MOORE
Ruchil R. Shah
Director of Business Development
Peter C. Connolly, PE, GE
Principal Engineer/Contract Manager
Ransom Hennefer, P.E. G.E., ACI, ICC
Project Manager
RS/rk
Attachments: Table 1 - Breakdown of Estimated Fee
Schedule of Fees
7.c
Packet Pg. 93
Attachment: Ninyo & Moore Proposals for Library and PD Projects (Ninyo & Moore Materials Testing and Inspection Services) Geotechnical Staff Engineer Drilled Pier Inspection and Foundation Observation 40 hours @ 130.00 $ /hour 5,200.00$ Field Technician Sampling and Compaction Testing for Subgrade, Aggregate Base and Asphalt Concrete120hours@ 98.00$ /hour 11,760.00$ Laboratory Proctor Test Subgrade and Aggregate Base 4 tests @ 320.00 $ /test 1,280.00$ Hveem Density Test Asphalt Concrete 2 tests @ 230.00 $ /test 460.00$ Nuclear Gauge 120 hours @ 12.00 $ /hour 1,440.00$
Field Vehicle 160 hours @ 12.00 $ /hour 1,920.00$
$ 22,060.00
Special Inspector Reinforcing Steel Placement Inspection 60 hours @ 98.00 $ /hour 5,880.00$ Special Inspector Concrete Placement Inspection, Sampling & Testing (Slump & Temperature) - 10 Pours 80 hours @ 98.00$ /hour 7,840.00$ Compression Tests 1 set of 5 Concrete Cylinders / 150 Cubic Yards (4"x 8" Cylinders) 50 tests @ 35.00 $ /test 1,750.00$ Vehicle/Equipment 140 hours @ 12.00 $ /hour 1,680.00$ Subtotal 17,150.00$
Special Inspector Post Installed Anchor Placement Inspection 32 hours @ 98.00 $ /hour 3,136.00$ Special Inspector Load Testing of Post Installed Anchors including Pull or Torque Testing 24 hours @ 98.00$ /hour 2,352.00$ Vehicle/Equipment 56 hours @ 12.00 $ /hour 672.00$
Subtotal 6,160.00$
ISpecial Inspector Masonry Wall Inspection - CMU Blocks & Reinforcement 24 hours @ 98.00 $ /hour 2,352.00$ Special Inspector Masonry Grout and Mortar, Placement Inspection and Sampling 24 hours @ 98.00 $ /hour 2,352.00$ Laboratory Compression Tests, Masonry Grout 16 tests @ 35.00 $ /test 560.00$ Laboratory Compression Tests, Masonry Mortar 16 tests @ 35.00 $ /test 560.00$ Vehicle/Equipment 48 hours @ 12.00 $ /hour 576.00$
Subtotal 6,400.00$
Special Inspector Structural Steel Welding Inspection in the Shop - 4 weeks 160 hours @ 98.00 $ /hour 15,680.00$ Special Inspector Structural Steel Welding Inspection in the Field - 3 weeks 120 hours @ 98.00 $ /hour 11,760.00$ Special Inspector Non Destructive Testing (UT/MT) 24 hours @ 105.00 $ /hour 2,520.00$ Special Inspector High Strength Bolting Inspection and Torque Testing with Skidmore 40 hours @ 98.00 $ /hour 3,920.00$ Vehicle/Equipment 344 hours @ 12.00 $ /hour 4,128.00$ Subtotal 38,008.00$
Special Inspector Fireproofing Material Placement Inspection, Thickness and Bond Testing 24 hours @ 98.00$ /hour 2,352.00$ Density Testing Laboratory Test 4 tests @ 90.00 $ /test 360.00$ Vehicle/Equipment 24 hours @ 12.00 $ /hour 288.00$
3,000.00$
Project Assistant Data Compilation, Distribution and Dispatch 14 hours @ 85.00 $ /hour 1,190.00$ Project Manager Meetings, RFI & Submittal Review, Project Coordination and Report Preparation 20 hours @ 165.00$ /hour 3,300.00$ Principal Engineer Project Oversight, Consultation and Final Affidavit Letter 8 hours @ 188.00 $ /hour 1,504.00$ Subtotal 5,994.00$
TOTAL ESTIMATED FEE 98,772.00 $
Senior Staff Engineer Floor Flatness and Floor Levelness Testing (FF & FL) - 2 Floors 24 hours @ 150.00$ /hour 3,600.00$ Vehicle/Equipment Floor Flatness Equipment 24 hours @ 35.00 $ /hour 840.00$ Project Manager Project Coordination and Report Preparation 8 hours @ 165.00 $ /hour 1,320.00$ Subtotal 5,760.00$
Add Alternate - Floor Flatness and Levelness Testing
Project Management
Table 1 - Breakdown of Estimated Fee
Reinforcing Steel
Structural Steel
Structural Masonry
Post Installed Anchors
Geotechnical Observation & Soil Compaction Testing
Subtotal
Fireproofing
Subtotal
Ninyo & Moore | Campbell Police Operations Building, Campbell, California | 08SJO02-02338 | November 8, 2023 1
7.c
Packet Pg. 94
Attachment: Ninyo & Moore Proposals for Library and PD Projects (Ninyo & Moore Materials Testing and Inspection Services) Ninyo & Moore | Campbell Police Operations Building, Campbell, California | 08SJO02-02338 | November 8, 2023 PRJ3060R
Schedule of Fees
Hourly Charges for Personnel
Professional Staff
Principal Engineer/Geologist/Environmental Scientist/Certified Industrial Hygienist ................................................ $ 188 Senior Engineer/Geologist/Environmental Scientist ................................................................................................ $ 178 Senior Project Engineer/Geologist/Environmental Scientist ..................................................................................... $ 173 Project Engineer/Geologist/Environmental Scientist ................................................................................................ $ 165 Senior Staff Engineer/Geologist/Environmental Scientist ......................................................................................... $ 150 Staff Engineer/Geologist/Environmental Scientist..................................................................................................... $ 134 GIS Analyst ................................................................................................................................................................ $ 123 Technical Illustrator/CAD Operator............................................................................................................................ $ 98 Field Staff
Certified Asbestos/Lead Technician ......................................................................................................................... $ 175 Field Operations Manager ......................................................................................................................................... $ 120 Nondestructive Examination Technician (UT, MT, LP) ............................................................................................. $ 115 Supervisory Technician ............................................................................................................................................ $ 110 Special Inspector (Concrete, Masonry, Structural Steel, Welding, and Fireproofing) ............................................. $ 98 Senior Technician ..................................................................................................................................................... $ 98 Technician ................................................................................................................................................................. $ 98 Administrative Staff
Information Specialist ................................................................................................................................................ $ 90 Geotechnical/Environmental/Laboratory Assistant ................................................................................................... $ 85 Data Processor .......................................................................................................................................................... $ 75 Other Charges
Concrete Coring Equipment (includes technician) .............................................................................................. $ 190/hr Anchor Load Test Equipment (includes technician) ........................................................................................... $ 190/hr GPR Equipment ................................................................................................................................................... $ 180/hr Inclinometer ......................................................................................................................................................... $ 100/hr Hand Auger Equipment ....................................................................................................................................... $ 80/hr Rebar Locator (Pachometer) ............................................................................................................................... $ 25/hr Vapor Emission Kit .............................................................................................................................................. $ 65/kit Nuclear Density Gauge ....................................................................................................................................... $ 12/hr X-Ray Fluorescence ............................................................................................................................................ $ 70/hr PID/FID ................................................................................................................................................................ $ 25/hr Air Sampling Pump .............................................................................................................................................. $ 12/hr Field Vehicle ........................................................................................................................................................ $ 15/hr Expert Witness Testimony ................................................................................................................................... $ 450/hr Direct Expenses .................................................................................................................................... Cost plus 15 % Special equipment charges will be provided upon request.
Notes
For field and laboratory technicians and special inspectors, overtime rates at 1.5 times the regular rates will be charged for work performed in excess of 8 hours in one day Monday through Friday and all day on Saturday. Rates at twice the regular rates will be charged for all work in excess of 12 hours in one day, all day Sunday and on holidays.
Field technician and special inspection hours are charged portal to portal at a 2-hour minimum, and 2-hour minimum for hours exceeding 2 hours.
Invoices are payable upon receipt. A service charge of 1.5 percent per month may be charged on accounts not paid within 30 days.
Our rates will be adjusted in conjunction with the increase in the Prevailing Wage Determination during the life of the project, as applicable.
The terms and conditions are included in Ninyo & Moore’s Work Authorization and Agreement form.
7.c
Packet Pg. 95
Attachment: Ninyo & Moore Proposals for Library and PD Projects (Ninyo & Moore Materials Testing and Inspection Services)
Ninyo & Moore | 2023 Laboratory Testing
Schedule of Fees for Laboratory Testing
SOILS CONCRETE
Atterberg Limits, D 4318, CT 204 .............................................................. $ 190 Compression Tests, 6x12 Cylinder, C 39 ................................................... $ 35 California Bearing Ratio (CBR), D 1883 .................................................... $ 550 Concrete Mix Design Review, Job Spec ..................................................... $ 300 Chloride and Sulfate Content, CT 417 & CT 422 ..................................... $ 175 Concrete Mix Design, per Trial Batch, 6 cylinder, ACI ............................... $ 850 Consolidation, D 2435, CT 219 .................................................................. $ 300 Concrete Cores, Compression (excludes sampling), C 42 ....................... $ 120 Consolidation, Hydro-Collapse only, D 2435 ............................................ $ 150 Drying Shrinkage, C 157 .............................................................................. $ 400 Consolidation – Time Rate, D 2435, CT 219 ............................................ $ 200 Flexural Test, C 78 ....................................................................................... $ 85 Direct Shear – Remolded, D 3080 ............................................................ $ 350 Flexural Test, C 293 ..................................................................................... $ 85 Direct Shear – Undisturbed, D 3080 ......................................................... $ 300 Flexural Test, CT 523 ................................................................................... $ 95 Durability Index, CT 229 ............................................................................. $ 175 Gunite/Shotcrete, Panels, 3 cut cores per panel and test, ACI ................ $ 275 Expansion Index, D 4829, IBC 18-3 .......................................................... $ 190 Lightweight Concrete Fill, Compression, C 495 ......................................... $ 80 Expansion Potential (Method A), D 4546 .................................................. $ 170 Petrographic Analysis, C 856 ...................................................................... $ 2,000 Geofabric Tensile and Elongation Test, D 4632 ....................................... $ 200 Restrained Expansion of Shrinkage Compensation .................................. $ 450 Hydraulic Conductivity, D 5084 .................................................................. $ 350 Splitting Tensile Strength, C 496 ................................................................. $ 100 Hydrometer Analysis, D 6913, CT 203...................................................... $ 220 3x6 Grout, (CLSM), C 39 ............................................................................. $ 55 Moisture, Ash, & Organic Matter of Peat/Organic Soils ........................... $ 120 2x2x2 Non-Shrink Grout, C 109 ................................................................. $ 55 Moisture Only, D 2216, CT 226 ................................................................. $ 35 Moisture and Density, D 2937 ................................................................... $ 45 ASPHALT Permeability, CH, D 2434, CT 220 ............................................................ $ 300 Air Voids, T 269 ............................................................................................ $ 85 pH and Resistivity, CT 643......................................................................... $ 175 Asphalt Mix Design, Caltrans (incl. Aggregate Quality) ............................. $ 4,500 Proctor Density D1557, D 698, CT 216, AASHTO T-180 ........................ $ 320 Asphalt Mix Design Review, Job Spec ....................................................... $ 180 Proctor Density with Rock Correction D 1557 .......................................... $ 380 Dust Proportioning, CT LP-4 ........................................................................ $ 85 R-value, D 2844, CT 301 ........................................................................... $ 450 Extraction, % Asphalt, including Gradation, D 2172, CT 382 .................... $ 250 Sand Equivalent, D 2419, CT 217 ............................................................. $ 145 Extraction, % Asphalt without Gradation, D 2172, CT 382 ........................ $ 150 Sieve Analysis, D 6913, CT 202 ................................................................ $ 165 Film Stripping, CT 302.................................................................................. $ 120 Sieve Analysis, 200 Wash, D 1140, CT 202 ............................................. $ 120 Hveem Stability and Unit Weight D 1560, T 246, CT 366 ......................... $ 230 Specific Gravity, D 854 ............................................................................... $ 125 Marshall Stability, Flow and Unit Weight, T 245 ......................................... $ 240 Thermal Resistivity (ASTM 5334, IEEE 442) ............................................ $ 925 Maximum Theoretical Unit Weight, D 2041, CT 309 .................................. $ 150 Triaxial Shear, C.D, D 4767, T 297 ........................................................... $ 550 Moisture Content, CT 370 ............................................................................ $ 95 Triaxial Shear, C.U., w/pore pressure, D 4767, T 2297 per pt ................ $ 450 Moisture Susceptibility and Tensile Stress Ratio, T 238, CT 371 ............. $ 1,000 Triaxial Shear, C.U., w/o pore pressure, D 4767, T 2297 per pt ........................$ 350 Slurry Wet Track Abrasion, D 3910 ............................................................. $ 150 Triaxial Shear, U.U., D 2850 ...................................................................... $ 250 Superpave, Asphalt Mix Verification (incl. Aggregate Quality) .................. $ 4,900 Unconfined Compression, D 2166, T 208 ................................................. $ 180 Superpave, Gyratory Unit Wt., T 312 .......................................................... $ 100 Superpave, Hamburg Wheel, 20,000 passes, T 324 ................................. $ 1,000 MASONRY Unit Weight sample or core, D 2726, CT 308 ............................................. $ 100 Brick Absorption, 24-hour submersion, 5-hr boiling, 7-day, C 67 ............ $ 70 Voids in Mineral Aggregate, (VMA) CT LP-2 .............................................. $ 90 Brick Compression Test, C 67 ................................................................... $ 55 Voids filled with Asphalt, (VFA) CT LP-3 .................................................... $ 90 Brick Efflorescence, C 67 ........................................................................... $ 55 Wax Density, D 1188 ................................................................................... $ 140 Brick Modulus of Rupture, C 67 ................................................................. $ 50 Brick Moisture as received, C 67 ............................................................... $ 45 AGGREGATES Brick Saturation Coefficient, C 67 .............................................................. $ 60 Clay Lumps and Friable Particles, C 142.................................................... $ 180 Concrete Block Compression Test, 8x8x16, C 140 ................................. $ 70 Cleanness Value, CT 227 ............................................................................ $ 180 Concrete Block Conformance Package, C 90 .......................................... $ 500 Crushed Particles, CT 205 ........................................................................... $ 175 Concrete Block Linear Shrinkage, C 426 .................................................. $ 200 Durability, Coarse or Fine, CT 229 .............................................................. $ 205 Concrete Block Unit Weight and Absorption, C 140 ................................ $ 70 Fine Aggregate Angularity, ASTM C 1252, T 304, CT 234 ....................... $ 180 Cores, Compression or Shear Bond, CA Code ........................................ $ 70 Flat and Elongated Particle, D 4791............................................................ $ 220 Masonry Grout, 3x3x6 prism compression, C 39 ..................................... $ 45 Lightweight Particles, C 123 ........................................................................ $ 180 Masonry Mortar, 2x4 cylinder compression, C 109 .................................. $ 35 Los Angeles Abrasion, C 131 or C 535 ....................................................... $ 200 Masonry Prism, half size, compression, C 1019 ...................................... $ 120 Material Finer than No. 200 Sieve by Washing, C 117 .............................. $ 90 Masonry Prism, Full size, compression, C 1019 ...................................... $ 200 Organic Impurities, C 40 .............................................................................. $ 90 Potential Alkali Reactivity, Mortar Bar Method, Coarse, C 1260 ............... $ 1,250 REINFORCING AND STRUCTURAL STEEL Potential Alkali Reactivity, Mortar Bar Method, Fine, C 1260 .................... $ 950 Chemical Analysis, A 36, A 615................................................................. $ 135 Potential Reactivity of Aggregate (Chemical Method), C 289 ................... $ 475 Fireproofing Density Test, UBC 7-6........................................................... $ 90 Sand Equivalent, T 176, CT 217 ................................................................. $ 125 Hardness Test, Rockwell, A 370 ............................................................... $ 80 Sieve Analysis, Coarse Aggregate, T 27, C 136 ........................................ $ 120 High Strength Bolt, Nut & Washer Conformance, Sieve Analysis, Fine Aggregate (including wash), T 27, C 136................. $ 145 per assembly, A 325 ............................................................................. $ 250 Sodium Sulfate Soundness, C 88 ............................................................... $ 450 Mechanically Spliced Reinforcing Tensile Test, ACI ................................ $ 175 Specific Gravity and Absorption, Coarse, C 127, CT 206 ......................... $ 115 Pre-Stress Strand (7 wire), A 416 .............................................................. $ 170 Specific Gravity and Absorption, Fine, C 128, CT 207 .............................. $ 175 Reinforcing Tensile or Bend up to No. 11, A 615 & A 706...................... $ 75 Structural Steel Tensile Test: Up to 200,000 lbs., A 370 ......................... $ 90 ROOFING Welded Reinforcing Tensile Test: Up to No. 11 bars, ACI ....................... $ 80 Roofing Tile Absorption, (set of 5), C 67 ..................................................... $ 250 Roofing Tile Strength Test, (set of 5), C 67 ................................................ $ 250
Special preparation of standard test specimens will be charged at the technician’s hourly rate.
Ninyo & Moore is accredited to perform the AASHTO equivalent of many ASTM test procedures.
7.c
Packet Pg. 96
Attachment: Ninyo & Moore Proposals for Library and PD Projects (Ninyo & Moore Materials Testing and Inspection Services)
City
Council
Report
TITLE: Approve and Award a Construction Contract to Lathrop Construction Associates, Inc. for the Measure O – Police Operations Building Project (No. 23-RR)
RECOMMENDED ACTION
That the City Council adopt a resolution to 1) award the construction contract for the Measure O - Police Operations Building Project (No. 23 -RR) to Lathrop Construction Associates, Inc.; 2) approve the construction contract in the amount of $29,454,000, plus a 10% construction contingency of $2,945,400; 3) authorize the City Manager to execute said agreement as specified in Campbell Municipal Code Section 3.20.100; 4) authorize the City Engineer to negotiate and execute contract change orders up to and within the allocated construction contingency; and 5) authorize the Finance Director to prepare the budget adjustments necessary to award the project’s construction contract and fund the costs associated with its planned expenditures.
BACKGROUND
In November 2018, Campbell voters passed Measure O authorizing the City to issue $50,000,000 in general obligation (GO) bonds to finance the design and construction of a new Police Operations Building (with a new Emergency Operations Center), and renovations to the Campbell Library. Of the $50M in Measure O funds available, $20M was originally allocated to each project (Library and Police) with the remaining $10M allocated to a separate CIP project created for Shared Improvement Costs (No. 21 - MM). Later, as the design process began, further allocations were made from the $10M in Shared Improvement Costs to the individual projects, resulting in a total Measure O - funded project budget of $20.5M for the Library Renovations (No. 23 -SS) and $25M for the Police Operations Building (No. 23-RR).
Between 2018 and 2023, the Police Operations Building project also received additional funding from various State and local programs – creating capacity within the project’s existing budget to incorporate improvements back into the project that were once included in the original scope of work but later omitted due to budgetary constraints.
Based on the Police Building’s initial allocation of $25M in Measure O funding, the following is a summary of the project’s total available funds (current budget) listed by source:
Available Funds – Police Operations Building Project (No. 23-RR) Item: 8
Category: UNFINISHED BUSINESS
Meeting Date: November 21, 2023
8 Packet Pg. 97
Lathrop Construction Award - PD Page 2 of 11
Funding Source Amount
Measure O (Initial Allocation + Shared Site Work Allocation) $ 25,000,000 State Resiliency Grant (Emergency Generator and Built-In FF&E) $ 2,400,000 SVCE Energy Resiliency Grant $ 198,000
Total Available Funds (current project budget) $ 27,598,000
On May 19, 2020, the City Council awarded the design consultant services contract for the Police Operations Building project to LPA, Inc., (LPA) and instructed staff to return with the proposed design concepts prior to developing its schematic design. Later, in February 2021, the City Council selected its preferred design concept which allowed LPA to begin the project’s schematic design phase. When the City Council approved the schematic design in May 2021, staff was directed to incorporate additional elements into the project’s design details to address concerns with logistics and exterior building features. After LPA identified and implemented the appropriate solutions, the project’s re-design efforts were completed by March 2023.
In early 2022, while design development was underway, staff issued a Request for Qualifications (RFQ) to solicit contractors who were interested in (and qualified for) an invitation to bid on the construction contract for the Police Operations Building project.
This strategy was part of the recommended design -bid-build project delivery method being used by both Measure O projects to assist staff with developing a list of pre - qualified contractors and to help streamline the review process for those construction bids eventually received on behalf of each project.
At the end of the RFQ process – and after completing a comprehensive evaluation of all applications received – staff determined that seven (out of eight) firms who applied for the Police Building project had met the required qualifications. Therefore, the following contractors would receive an invitation to bid on the project’s construction contract after Council’s approval of the project’s final plans, specifications, and estimates (PS&E), and authorization to proceed with the issuance of the bid invitations:
1. Gonsalves & Stronck Construction Company, Inc.
2. Lathrop Construction Associates, Inc.
3. Rodan Builders, Inc.
4. Swinerton Builders
5. BOBO Construction, Inc.
6. Zovich & Sons, Inc.
7. Midstate Construction Corporation
On July 18, 2023, the City Council adopted a resolution (No. 13022) approving the Police Building’s final PS&E and authorizing staff to invite the project’s list of prequalified contractors to bid on its construction contract. During that time, the Council was informed of a possible funding gap between the Engineer’s Estimate and the project’s current available budget – including staff’s plans to return during a later 8 Packet Pg. 98
Lathrop Construction Award - PD Page 3 of 11
meeting to present the City Council with the construction bid results and recommend an award strategy based on those options that staff has deemed necessary to reduce the projected funding gap.
When the Council approved the project’s final PS&E, the project’s total costs were projected to be approximately $6.76M over its budget at that time. During Council’s discussions on potential project funding sources during the November 7, 2023, regular hearing, staff would later note that much of the projected shortfall was attributable to the unanticipated pandemic-related inflation, which increased the consumer price index to
7.0 % and 6.5% in (calendar years) 2021 and 2022, respectively. Furthermore, cost increases in the construction industry were even higher over this same period. Prior to the pandemic, cost projections anticipated a 3% annual inflation over the duration of the project – a figure consistent with historic information dating back to the 1990’s.
However, the higher than anticipated inflation resulted in approximately $3.5M of cost increases to the Police Building project.
While preparing the bid invitations, staff explored various funding strategies to help mitigate the impacts of a potential funding gap should the construction bid results be at or above the figures from the Engineer’s Estimate at the time. One option included bidding the Police Building project with all three revocable items (for an estimated combined value of $3,541,000) to be included as part of the base bid, which in turn, would allow them to be removed at the time of award to generate capacity within the project’s budget, if needed. This would allow the construction of the new Police Operations Building to still move forward as scheduled while the City Council and staff jointly pursued funding strategies to complete the project as designed. Although deferring them to a later stage in the construction process would not delay or impact the anticipated construction schedule for the new Police Operations Building, the revocable items would eventually need to be ‘re -bid’ and implemented as a separate construction project after the new Police building was completed (approximately two years from now). Additionally, staff could also re -evaluate the project’s one add alternate (i.e., solar panel vehicle canopies) and associated costs to determine if such features could also be removed or adjusted without impacting other elements of the project or creating additional budgetary constraints.
DISCUSSION
In August 2023, staff issued a bid invitation to the Police Building project’s seven prequalified contractors which included a copy of the project’s final PS&E, the contract document package for construction, and other information pertaining to the requirements of the bidding process (see Attachment B). Per the invitation’s instructions, to qualify for bid submission, contractors would first be required to attend a pre-bid meeting to receive additional information from the City’s construction management firm, Griffin Structures. The bid opening was scheduled for 2:00 pm on Wednesday, October 4, 2023.
8 Packet Pg. 99
Lathrop Construction Award - PD Page 4 of 11
Of the seven contractors who received an invitation with the abovementioned instructions, only five attended the project’s mandatory pre -bid meeting. Therefore, the two contractors who did not attend (Rodan Builders, Inc., and Swinerton Builders) were subsequently disqualified from bid submission. Of the five remaining contractors, the City received only three bids by the end of the submission deadline. When bids were opened, the results identified BOBO Construction Inc. (BCI), Lathrop Construction Associates, Inc. (Lathrop), and Zovich & Sons, Inc. (Zovich), as the three submitting contractors. The results of their proposed bids – and the final figures from the Engineer’s Estimate – are as follows:
Bid Results – Campbell Police Operations Building Project (No. 23-RR)
Contractor
(In Order of Bid Opening)
Base Bid
(Sub-Total; Includes 3
Revocable Bid Items)
Add. Alternates
(1 – Bearcat Canopy, PV
Panels, Battery Storage)
Grand Total
(Base Bid + 1 Add. Alternate)
1. Bobo Construction, Inc. $ 26,513,000 $ 800,000 $ 27,313,000
2. Lathrop Construction
Associates, Inc. $ 29,656,000 $ 841,000 $ 30,497,000
3. Zovich & Sons, Inc. $ 35,300,000 $ 800,000 $ 36,100,000 Engineer’s Estimate $ 28,064,686 $ 242,314 $ 28,307,000
At the time of bid opening, BCI was the apparent low bidder with a total base bid amount of $26,513,000 and bid security bond of $2,651,300 (10% of the total base bid).
However, the following day, the City received a letter from BCI requesting to be relieved of their bid due to what the letter described as a ‘clerical error’ triggered by a broken formula (link) in their Excel estimating template spreadsheet that omitted approximately $5M from their total base bid amount. The request raised the prospects for potential litigation against the City and necessitated further discussions to determine an appropriate response and subsequent course of action.
While the City acknowledged that BCI had fulfilled the bidders' requirements set forth in California Public Contract Code (PCC) Chapter 5. ‘Relief of Bidders’ [5100 – 5110], the City’s ability to withdraw their bid was still subject to the terms and conditions of PCC Section 5101 – which required consent from the ‘awarding authority’ (i.e., the City Council) and a report documenting the facts that warranted this request as part of the public record. In accordance with these requirements, staff notified the City Council of BCI’s intent to withdrawal and the circumstances that prompted their initial request.
Staff presented these details to the City Council during the November 7, 2023, regular meeting, where the Council subsequently agreed to relieve BCI of their bid and authorize the return of their bid bond.
Upon the relief of BCI’s bid, staff began preparations to issue an ‘Intent to Award’ for the project’s construction contract to the second lowest bidder, Lathrop. The City has defaulted to Lathrop based on their results as the second lowest bidder and in 8 Packet Pg. 100
Lathrop Construction Award - PD Page 5 of 11
accordance with Campbell Municipal Code (CMC) Section 3.22.080, which states that ‘The City retains the right to reject any or all bids, waive any irregularities in any bids, and make any awards or rejections in accordance with applicable law. ’ At the same time, staff also discovered that Lathrop’s total base bid amount ($29,656,000), and the separate 10% change order contingency ($2,965,600), had exceeded their previous funding gap projections – prompting staff to explore other funding options to help supplement the project’s financial needs while mitigating further budgetary constraints.
As a result of these efforts, a financial analysis report was prepared to facilitate discussions among the City Council and provide feedback to help staff develop a successful funding strategy for the project’s construction contract award. In the report, staff included a recommendation for the City Council to not award the project’s separate add alternate item (a stand -alone solar powered EV charging system) based on the bid amount submitted by Lathrop ($841,000), which significantly exceeded the final Engineer’s Estimate ($242,314), and the amount of grant funds received from SVCE ($198,000) that were available to incorporate these specific elements into the project.
However, upon its removal, the $198,000 in SVCE grant funds would need to be removed from the Police Building project current budget and reallocated to a different project that qualifies under the terms of SVCE’s grant program. Therefore, for purposes related to Council’s analysis of the proposed financial strategies, an updated budget amount of $27,400,000 was used to reflect the removal of the add alternate item from the Police project and the associated SVCE grant funds that were intended for its use.
Based on this updated budget amount, the analysis included two scenarios for the City Council to consider: 1) award Lathrop’s full base bid amount with all three revocable items ($29.6M), or 2) remove the three revocable items and only award the base bid at this time ($27.1M). Additionally, staff incorporated each scenario’s respective contract amount and 10% change order contingency into the project’s costs/expenditures table to show their projected shortfalls in comparison to the amount available in the project’s current budget ($27.4M). As such, the first scenario (award of full base bid with all three revocable items) would require approximately $8.7M in additional funds to complete the project as designed, while the second scenario (award base bid without the three revocable items) would require approximately $5.9M in additional funds to complete the construction of the new Police Building and defer the revocable items to be completed as a separate project after its construction.
Furthermore, staff proposed different funding strategies to help supplement each scenario’s respective budget shortfalls. These options included the re -allocation of available funds within the current Measure O program/projects, and other sources such as the City’s available ARPA funds and the operating budget surplus projected for FY
23. Nevertheless, various budget adjustments would be required to allocate these supplemental funds to the current balance of the Police Building project – with most applied to the Measure O project allocations that would ultimately generate most of the funds necessary to close the projected budget gap.
The financial analysis was presented to the City Council during the November 7, 2023, regular meeting. After further review and discussions, the Council directed staff to 8 Packet Pg. 101
Lathrop Construction Award - PD Page 6 of 11
proceed with preparations to award the Police project’s construction contract to Lathrop in the full base bid amount with all three revocable items ($29.6M) intact and identify the budget adjustments required to complete these efforts in their entirety.
Since the November 7, 2023, meeting, staff has continued to prepare other supplemental service contracts related to both the Library and Police Building projects, such as those for construction -related testing and inspections, so that their respective expenditure plans could be adjusted to reflect the actual costs that are now known.
With regard to the revocable bid items, staff is now recommending the removal of the trash enclosure (revocable bid item no. 1) from the award since its location and size can be reassessed by staff and later implemented as a separate project or in conjunction with a future parking lot improvement project . If removed from the award, staff will later perform an analysis to identify an appropriate location for its placement and other factors to consider during and after the construction of the new Police building. At that time, details related to its location and access would need to be confirmed with the City’s waste hauler, West Valley Collection and Recycling; while its size and other structural features would need to be reviewed pending the requirements that will go into effect upon the implementation of SB1383. Nevertheless, the removal of the trash enclosure bid item will reduce the project’s contract award amount by $202,000, and 10% contingency by $20,200 – resulting in a total contract amount of $29,454,000, and 10% change order contingency amount of $2,945,400.
Based on this award recommendation (with the removal of the trash enclosure), and the figures proposed in the recent service contracts received by the City, staff has updated the Police project’s expenditure plan (table) to reflect the actual costs associated with some of these expenditures as follows:
UPDATED Use of Funds – Campbell Police Operations Building Project (23-RR) Costs/Expenditures (updated) Amount
Design, Planning, & Management $ 2,543,575
Plan Review / Permits $ 120,000*
Construction Contract (Base Bid without Trash Enclosure) $ 29,454,000* Change Order Contingency (10% of Construction Contract) $ 2,945,400* Utility Fees (Fire, Water, Electrical/Gas, Sanitary, etc.) $ 350,000 Testing & Special Inspections $ 230,000*
Other City Costs / Design Contingencies $ 50,000 Total Costs for Police Project (estimated) $ 35,692,975* *Amount updated to reflect actual costs incurred and/or proposed to-date
It should also be noted that the project allocation for Testing and Special Inspections has been reduced by approximately $200,000 (from $430,000 to $230,000) based on a 8 Packet Pg. 102
Lathrop Construction Award - PD Page 7 of 11
successful RFP process that will be presented by staff as a separate Council agenda item during the November 21, 2023, regular meeting.
As previously mentioned, the Council also agreed with the recommendation to remove the project’s add alternate item for the solar PV canopies and adjusting the project’s budget to re -allocate (remove) the $198,000 in associated SVCE grant funds.
Therefore, the following is an updated summary of the project’s total available funds (current budget) listed by source:
UPDATED Available Funds – Police Operations Building Project (No. 23-RR) Funding Source (updated) Amount
Measure O (Initial Allocation + Shared Site Work Allocation) $ 25,000,000 State Resiliency Grant (Emergency Generator and Built-In FF&E) $ 2,400,000 SVCE Energy Resiliency Grant $ 198,000
Total Available Funds (current project budget) $ 27,400,000
As was discussed during the earlier November 7, 2023, meeting, the Council provided direction to staff to propose a funding solution that consisted of various resources both in and outside of the current Measure O program. One such source included the use of ARPA funds which were agreed upon by Council for further consideration. It should be noted that during the FY 2023 Year -End Update presented to Council on October 17, 2023, the Council was informed that approximately $939,000 in ARPA funds, which were previously approved by Council to help balance the FY 23 Operating Budget, had not yet been used for these purposes by the time of that presentation. With no need to balance General Fund operations in FY 23, the ARPA Fund is now estimated to have a balance of $3.9M at the end of FY 25; after all actual and planned usages for FY 24 and FY 25 are taken into account . With regard to the last unaudited fiscal update, a $1.7M surplus in the City’s General Fund was anticipated for FY 2023 , but this number could change pending the results of the final audit and Annual Comprehensive Financial Report (ACFR) to be completed by end of December 2023, and formally presented to the City Council in February of 2024.
NEXT STEPS
The proposal submitted by Lathrop for the Police Operations Building project has been deemed complete, responsive, and responsible in accordance with the City’s purchasing guidelines and staff’s comprehensive evaluation of the bids received. As previously mentioned, staff is recommending that the trash enclosure (revocable bid item no. 1) not be awarded at this time since its location and size can be addressed by staff and later implemented as a separate project. Therefore, staff is recommending that City Council award and approve the construction contract for the Measure O – Police Operations Building project (No. 23 -RR) to Lathrop Construction Associates, Inc., in an amount not to exceed $29,454,000, plus a 10% change order contingency in the amount of $2,945,400, to proceed with the remaining elements of the project’s 8 Packet Pg. 103
Lathrop Construction Award - PD Page 8 of 11
construction. Per the City Council’s earlier direction, staff also recommends removing the project’s add alternate item (i.e., the solar panel vehicle canopies) from the award and allowing staff to implement the necessary adjustments to re -allocate the $198,000 in SVCE grant funds from the Police project’s current budget to the balance of a different Capital Improvement project to be determined by staff at a later date.
Staff is also requesting City Council’s authorization for the City Manager to execute said agreement, as specified in Campbell Municipal Code Section 3.20.100, and authorization for the City Engineer to negotiate and execute contract change orders up to and within the allocated (and approved) construction contingency amount. Should the City Council approve and award this contract – and pending its subsequent execution – a Notice to Proceed will be issued in December 2023 to authorize the commencement of construction. Therefore, the following is an updated tentative schedule for construction of the Police Operations Building project:
Police Operations Building (Project No. 23-RR) Date
Construction Notice to Proceed Issued for Police Operations Building Project December 2023
Start of Construction for new Police Operations Building January 2024 ± Completion of Police Operations Building Project August 2025, ±
FISCAL IMPACT
The award of the project’s construction contract (without the trash enclosure) will have a fiscal impact of $29,454,000. For large scale projects of this type, a 10% construction contingency is generally included to address any unforeseen situations or circumstances which may arise during construction and result in additional costs. As such, the Police Operations Building project will have a 10% construction contingency of $2,945,400 – resulting in a combined fiscal impact of $32,399,400.
This amount, along with staff’s updates to the project’s expenditure plan, have increased the project’s total costs to $35,692,975. In addition, the re -allocation (removal) of the SVCE grant funds ($198,000) from the project’s current budget will reduce its balance of available funds down to $27,400,000. Therefore, approximately $8,292,975 in additional funds will be required to award the construction contract and complete the project as designed.
At this time, sufficient funding is not available in the current CIP budget for the ‘Measure O – Police Operations Building project (No. 23 -RR)’ to award the proposed contract amount and cover the costs associated with the project’s remaining service expenditures. As such, staff is requesting City Council’s authorization for the Finance Director to execute the necessary budget adjustments to provide the funds needed to complete these efforts in their entirety.
8 Packet Pg. 104
Lathrop Construction Award - PD Page 9 of 11
As previously mentioned, most of the project’s funding gap can be addressed within the Measure O program itself and the reallocation of funds available in its current projects.
Although these Measure O allocations will provide most of the funds necessary to supplement the project’s projected budget deficit, additional City funds (i.e., non - Measure O) will also be needed to supplement the remaining balance.
To award the project’s construction contract at this time, staff proposes the allocation of $939,000 of ARPA funds consistent with the amount previously allocated for FY23 (and still available per the recent FY23 closeout updates) and supplementing the remaining balance with $512,000 from the FY23 Operating Budget surplus as well as additional anticipated bond interest of $342,000 for the remainder of FY24. This limited use of ARPA funds (leaving an ARPA balance of approximately $3.0M at the end of FY25), is also consistent with the purpose of the funds, which were intended to help the City mitigate the financial impacts of the Covid-19 pandemic and the increased inflation rates experienced by the City. As mentioned earlier, these consequences had a financial impact of approximately $3.5M to the Police project.
Based on this plan, the following funding sources, and their associated amounts, will be allocated to the balance of the Police project’s current budget as follows:
8 Packet Pg. 105
Lathrop Construction Award - PD Page 10 of 11
Additional Funding Sources & Allocations to the Police Project (23-RR) Funding Source Amount
*1. Measure O – Transfer of Surplus from Library Project (23-SS) $ 3,700,000 *2. Measure O – Unallocated Shared Improvement Costs (21-MM) $ 1,300,000 *3. Measure O – Allocation of Accrued Bond Interest $ 1,500,000 *4 Measure O – Anticipated Remaining Bond Interest in FY24 $ 341,975 *5. Partial Use of ARPA Funds $ 939,000
*6. Partial Use Operating Budget Surplus for FY 23 $ 512,000 Total Amount
(i.e., amount of funds required to award Police construction contract) $ 8,292,975 *Reflected in Budget Adjustment Form
With authorization from the City Council, the Finance Director will prepare the following budget adjustments to initiate the re -allocation of these funds to the balance of the Police project budget as specified in staff’s proposed funding plan and recommended award strategy:
Budget Adjustment No. 1 : Reallocate approximately $3.7M in projected savings (surplus) from the Library Renovation project (No. 23 -SS) to the Police Operations Building project (No. 23-RR).
Budget Adjustment No. 2 : Reallocate $1.3M from the Unallocated Shared Improvement Costs project (No. 21-MM) to the balance of the Police Operation Building project (No. 23-RR).
Budget Adjustment No. 3 : Accessing and allocating approximately $1.5M in interest earnings that the City has accrued through Q1 FY 2024 from the Measure O bonds to the balance of the Police Operation Building project (No. 23 -RR). The funds associated with these interest earnings have already been authorized for use towards other Measure O project expenditures as needed.
Budget Adjustment No. 4 : Allocating approximately $342,000 in anticipated interest earnings for the remainder of FY 2024 . Based on a current LAIF interest rate of 3.6%, and spend down of bond funds through FY 2024, staff is confident that at least this level of additional interest earnings will be received on the Measure O bond funds and can be used for the project.
Budget Adjustment No. 5 : Shift $939,000 of remaining ARPA funds to the Police Operation Building project (No. 23-RR).
Budget Adjustment No. 6 : Shifting $512,000 of the Operating Budget Surplus for FY 2023 to Police Operation Building project (No. 23 -RR). If other funding sources are greater than expected, or project costs are less than expected, staff would return to 8 Packet Pg. 106
Lathrop Construction Award - PD Page 11 of 11
Council at a later date with a recommendation to return these funds to the General Fund so as to sufficiently maintain reserve balances.
Budget Adjustment No. 7 : To defund (remove) the $198,000 in SVCE grant funds from the Police project’s current budget (No. 23 -RR) for re-allocation to the balance of a different improvement project currently programmed in the City’s CIP budget for FY 2023/24. Although that project will be determined at a later time, staff will ensure that its specifications, and subsequent use of funds, comply with SVCE’s grant program requirements.
ALTERNATIVES
1. Do not award the Police Operations Building project at this time; defer to a later date.
2. Do not award the project’s additional revocable bid items; explore other options for their implementation/deferral.
3. Provide alternative direction to staff.
Prepared by:
Carina Shattuck, Administrative Analyst I
Reviewed by:
Todd Capurso, Director of Public Works
Approved by:
Brian Loventhal, City Manager
Attachment:
a. Resolution
b. Construction Contract Documents
c. Budget Adjustment Form
8 Packet Pg. 107
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL AWARDING THE CONSTRUCTION CONTRACT FOR THE MEASURE O – POLICE OPERATIONS BUILDING PROJECT (NO. 23-RR) TO LATHROP CONSTRUCTION ASSOCIATES, INC.; APPROVING THE CONSTRUCTION CONTRACT IN THE AMOUNT OF $29,454,000, PLUS A 10% CONSTRUCTION CONTINGENCY OF $2,945,400; AUTHORIZING THE CITY MANAGER TO
EXECUTE SAID AGREEMENT AS SPECIFIED IN CAMPBELL MUNICIPAL CODE SECTION
3.20.100; AUTHORIZING THE CITY ENGINEER TO NEGOTIATE AND EXECUTE CONTRACT CHANGE ORDERS UP TO AND WITHIN THE ALLOCATED CONSTRUCTION CONTINGENCY;
AND AUTHORIZING THE FINANCE DIRECTOR TO PREPARE THE BUDGET ADJUSTMENTS NECESSARY TO AWARD THE PROJECT’S CONSTRUCTION CONTRACT AND FUND THE COSTS ASSOCIATED WITH ITS PLANNED EXPENDITURES.
WHEREAS, in November 2018, Campbell voters passed Measure O authorizing the City to issue $50,000,000 in general obligation (GO) bonds to finance the design and construction of a new Police Operations Building (with a new EOC) and renovations to the Campbell Library; and
WHEREAS, in addition to its original allocation of Measure O funds, between 2018 and 2023, the Police Project also received additional funding from various State and local programs – increasing the project’s total budget of available funds to $27,598,000; and
WHEREAS, in early 2022, after evaluating the applications received in response to the separate RFQs advertised on behalf of each Measure O project , staff deemed the following contractors qualified to receive an invitation to bid on the Police project’s construction contract pending City Council’s approval of the project’s final plans, specifications, and estimates (PS&E): 1) Gonsalves & Stronck Construction Company, Inc. ; 2) Lathrop Construction Associates, Inc. ; 3) Rodan Builders, Inc.; 4) Swinerton Builders; 5) BOBO Construction, Inc. ; 6) Zovich & Sons, Inc. ; and 7) Midstate Construction Corporation; and
WHEREAS, on July 18, 2023, the City Council adopted a resolution (No. 13022) approving the Police project’s final PS&E and authorizing staff to issue a bid invitation to the project’s list of prequalified construction contractors; and
WHEREAS, in August 2023, staff issued a bid invitation to the project’s seven prequalified contractors which included a copy of the final PS&E, the contract document package for construction, and other information pertaining to the requirements of the bidding process; and
WHEREAS, based on these instructions , Rodan Builders, Inc. , and Swinerton Builders were later disqualified from bid submission for failure to attend the mandatory pre-bid meeting; and
WHEREAS, of the five contractors remaining, the City received only t hree bids by the end of the submission deadline on October 4, 2023 – when, at which time, the results identified Bobo Construction, Inc. (BCI), Lathrop Construction Associates, Inc. (Lathrop), and Zovich & Sons, Inc., as the three submitting contractors; and
WHEREAS, at the time of bid opening, BCI was the apparent low bidder with a total base bid amount of $26,513,000 and bid security bond of $2,651,300; and
WHEREAS, the following day, the City received a letter from BCI requesting to be relieved of their bid due to a clerical error that omitted approximately $5M from their total base bid amount; and
8.a
Packet Pg. 108
Attachment: Resolution (Lathrop Construction Award - PD)
WHEREAS, pursuant to California Public Contract Code (PCC) Chapter 5. ‘Relief of Bidders’ [Sections 5100 – 5110], staff notified the City Council of BCI’s intent to withdrawal and the circumstances that prompted their initial request; and
WHEREAS, on November 7, 2023, the City Council made a motion to relieve BCI of their bid for the Police Building project and authorize the subsequent return of their bid bond; and
WHEREAS, while preparing the “intent to award” for the project’s construction contract to the second lowest bidder, Lathrop , staff discovered that their total base bid amount ($29,656,000), and the separate 10% change order contingency ($2,965,600), had exceeded staff’s previous funding gap projections; and
WHEREAS, as a result, staff prepared and presented a financial analysis (report) to the City Council during the November 7, 2023, regular meeting, to facilitate discussions and receive feedback from the Council regarding different funding options to help staff craft a successful award strategy; and
WHEREAS, at the time, the City Council directed staff to proceed with the recommendation to award the project’s full base bid amount, remove the alternate bid item and associated SVCE funds, and implement the necessary budget adjustments to complete these efforts; and
WHEREAS, since then, staff has received and finalized additional supplemental service contracts and adjusted the project’s expenditure plan (table) to reflect their actual costs; and
WHEREAS, staff updated its previous recommendation to remov e the trash enclosure (revocable bid item no. 1) from the award since its location and size can be addressed by staff and implemented later as a separate project , thereby reducing the project’s contract amount by $202,000 and 10% contingency by $20,200; and
WHEREAS, based on these updates, the project’s expenditure plan (table) has been revised with a new total of $35,692,975, while the project’s CIP budget has been updated to $27,400,000, resulting in a budget deficit of approximately $8,292,975; and
WHEREAS, to avoid delaying the project’s tentative construction schedule, staff is recommending City Council’s award and approval of the construction contract for the Measure O – Police Operations Building Project (No. 23-RR) to Lathrop Construction Associates, Inc., in an amount not to exceed $29,454,000, plus a 10% change order contingency of $2,945,400, and allowing staff to remove the trash enclosure as a separate project to be bid and implemented later in the construction phase; and
WHEREAS, staff is also requesting City Council’s authorization for the City Manager to execute said agreement, as specified in Campbell Municipal Code Section 3.20.100, and authorization for the City Engineer to negotiate and execute contract change orders up to and within the allocated construction contingency amount; and
WHEREAS, since sufficient funding is not available in the City’s approved CIP budget for ‘Civic Center Improvements – Police Operations Building (Project No. 23 -RR)’ to award the proposed contract amount and 10% contingency, staff is also requesting the City Council’s authorization for the Finance Director to execute the budget adjustments necessary to supplement the se funds as needed; and
WHEREAS, budget adjustments will be prepare d to initiate the following allocation of funds to the balance of the Police project’s budget:
8.a
Packet Pg. 109
Attachment: Resolution (Lathrop Construction Award - PD)
• Budget Adjustment No. 1: Reallocate $3.7M in projected savings from the Library Renovation project (No. 23-SS) to the Police Operations Building project (No. 23-RR). • Budget Adjustment No. 2: Redistribute $1.3M from the Unallocated Shared Improvement Costs project (No. 21-MM) to the balance of the Police Operation Building project (No. 23-RR). • Budget Adjustment No. 3: Accessing and allocating $1.5M in interest earnings that the City has accrued through Q1 FY 2024 from the Measure O bonds to the balance of the Police Operation Building project (No. 23-RR).
• Budget Adjustment No. 4: Allocating $342,000 in anticipated interest earnings from Q2 FY 2024 to Q4 FY 2024.
• Budget Adjustment No. 5: Shift $939,000 of remaining ARPA funds to the Police Operation Building project (No. 23-RR).
• Budget Adjustment No. 6: Shifting $512,000 of the Operating Budget Surplus for FY 2023 to Police Operation Building project (No. 23-RR). If other funding sources are greater than expected, or project costs are less than expected, staff will return to Council with a recommendation to return these funds to the General Fund so as to sufficiently maintain reserve balances. • Budget Adjustment No. 7: Remove the $198,000 in SVCE grant funds from the current Police Operation Building project (No. 23 -RR) budget for re -allocation to the balance of a different improvement project currently programmed in the City’s CIP budget for FY 2023/24.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Campbell hereby: 1) award the construction contract for the Measure O – Police Operations Building Project (No. 23- RR) to, Lathrop Construction Associates, Inc.; 2) approve the construction contract in the amount of $29,454,000, plus a 10% construction contingency of $2,945,400; 3) authorize the City Manager to execute said agreement as specified in Campbell Municipal Code Section 3.20.100; 4) authorize the City Engineer to negotiate and execute contract change orders up to and within the allocated construction contingency; and 5) authorize the Finance Director to prepare the budget adjustments necessary to award the project’s construction contract and fund the costs associated with its planned expenditures.
BE IT FURTHER RESOLVED should the City Council approve and award this contract, and pending its subsequent execution, a Notice to Proceed will be issued in December 2023 to authorize the commencement of construction at the project site.
PASSED AND ADOPTED this _____th day of ________, 2023, by the following roll call vote:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
APPROVED:
_________________________________
Anne Bybee, Mayor
ATTEST:
___________________________
Andrea Sanders, City Clerk
8.a
Packet Pg. 110
Attachment: Resolution (Lathrop Construction Award - PD)
CITY OF CAMPBELL
CONTRACT DOCUMENTS
FOR THE CONSTRUCTION OF
CAMPBELL POLICE OPERATIONS BUILDING
PROJECT NO. 23-RR
The work embraced herein shall be done in accordance with the City of Campbell Standard Specifications and Details for Public Works Construction (CCSS) dated July 1994, the General Provisions Sections 1 – 9 dated March 2022 (General Provisions), and in accordance with the project plans, specifications, and these Special Provisions.
Attention is also directed to the Standard Specifications (SS) and Standard Plans (SSP) dated May 2006 and 2018, portions of which are incorporated into the CCSS, General Provisions, and these Special Provisions by reference, and the Labor Surcharge and Equipment Rental Rates in effect on the date the work is accomplished.
Mandatory Pre-Bid Meeting
Time: 10:00 A.M.
Date: August 21, 2023
City Council Chambers
Campbell City Hall
70 N. First Street
Campbell, CA 95008-1423
BIDS DUE BY:
Time: 2:00 P.M.
Date: September 20, 2023
City Clerk’s Office
Campbell City Hall
70 N. First Street
Campbell, CA 95008-1423
8.b
Packet Pg. 111
Attachment: Construction Contract Documents (Lathrop Construction Award - PD)
THIS PAGE LEFT
INTENTIONALLY BLANK
8.b
Packet Pg. 112
Attachment: Construction Contract Documents (Lathrop Construction Award - PD)
8.b
Packet Pg. 113
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) The Special Provisions contained herein have been prepared by or under the direction of the following Registered Person(s):
ARCHITECT
Lawrence C. Chiu C15614, Expires 11/30/2023
CIVIL ENGINEER
Kathereen Shinkai R.C.E. 68369, Expires 09/03/2023
LANDSCAPE ARCHITECT
Jeffery K. Yamamoto 5030, Expires 07/31/2023
STRUCTURAL ENGINEER
John W. Wilson S5934, Expires 12/31/2023
MECHANICAL & PLUMBING
Erik William Ring M31731, Expires 06/30/2023
ELECTRICAL
Stephen Bakin E-17415, Expires 09/30/2023
AV/LOW VOLTAGE
Raymond W. Swartz E15610, Expires 12/31/2023
8.b
Packet Pg. 114
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) i
TABLE OF CONTENTS
NOTICE INVITING BIDS.......................................................................................................................NIB-1 BID PROPOSAL FORMS ......................................................................................................................BP-1 BID SCHEDULE...............................................................................................................................BP-6 ADDITIVE ALTERNATE SCHEDULE “A” ........................................................................................BP-8 STATEMENT OF SUBCONTRACTORS .........................................................................................BP-9 EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION .........................................................BP-10 NONCOLLUSION AFFIDAVIT .......................................................................................................BP-11 DIR REGISTRATION STATEMENT ..............................................................................................BP-12 CERTIFICATION REGARDING DEBARMENT .............................................................................BP-13 PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT ....................................................BP-14 PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE ...............................................BP-15 PUBLIC CONTRACT CODE SECTION 10232 STATEMENT .......................................................BP-16 DEBARMENT AND SUSPENSION CERTIFICATION ...................................................................BP-17 BID BOND FORM ..........................................................................................................................BP-19 BID BOND ......................................................................................................................................BP-20 CONTRACT .................................................................................................................................CD-1 CONTRACT .....................................................................................................................................CD-2 BOND FOR FAITHFUL PERFORMANCE.......................................................................................CD-6 BOND FOR LABOR AND MATERIAL .............................................................................................CD-7 BOND FOR FAITHFUL PERFORMANCE OF MAINTENANCE PERIOD.......................................CD-8 SPECIAL PROVISIONS.........................................................................................................................SP-1 General ......................................................................................................................................SP-2 GENERAL PROVISIONS.......................................................................................................................SP-2 SECTION 1. ABBREVIATIONS AND DEFINITIONS ...................................................................SP-2 SECTION 2. PROPOSAL REQUIREMENTS AND CONDITIONS...............................................SP-2 Mandatory Pre-Bid Meeting .......................................................................................................SP-2 Examination of Plans, Specifications and Site of Work .............................................................SP-3 COVID-19 ..................................................................................................................................SP-3 SECTION 3. AWARD AND EXECUTION OF CONTRACT..........................................................SP-3 Determination Of Low Bid ..........................................................................................................SP-3 Bid Protests................................................................................................................................SP-3 Execution of Contract.................................................................................................................SP-4 Contractor Licenses and Requirements.....................................................................................SP-4 SECTION 4. SCOPE OF WORK...................................................................................................SP-4 Description of Work....................................................................................................................SP-4 Locations of Work ......................................................................................................................SP-4 Price Adjustment........................................................................................................................SP-4 SECTION 5. CONTROL OF WORK .............................................................................................SP-5 Order of Work ............................................................................................................................SP-5 Inspection...................................................................................................................................SP-5 Project Appearance ...................................................................................................................SP-5 Pre-Construction Conference ....................................................................................................SP-6 Submittals ..................................................................................................................................SP-6
8.b
Packet Pg. 115
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) ii
SECTION 6. CONTROL OF MATERIALS....................................................................................SP-7 Materials Testing........................................................................................................................SP-7 Contractor Quality Control .........................................................................................................SP-8 SECTION 7. LEGAL RELATIONS AND RESPONSIBILITY........................................................SP-9 Insurance Requirements............................................................................................................SP-9 Public Safety ............................................................................................................................SP-11 Prevailing Wage.......................................................................................................................SP-11 Water Pollution.........................................................................................................................SP-11 SECTION 8. PROSECUTION AND PROGRESS.......................................................................SP-12 Subcontracting .........................................................................................................................SP-12 Hours of Work ..........................................................................................................................SP-12 Time of Completion..................................................................................................................SP-12 Liquidated Damages ................................................................................................................SP-13 SECTION 9. MEASUREMENT, PAYMENT, AND CLAIMS .......................................................SP-13 Measurement and Payment.....................................................................................................SP-13 TECHNICAL SPECIFICATIONS (VOLUME I & II – SEPARATE FILES)......................................................
APPENDICES ..........................................................................................................................................
Appendix I: Storm Water Pollution Prevention Plan........................................................................APP-I Appendix II: Geotechnical Investigation for Proposed Police Operations Building .......................APP-II Appendix III: Tamien Nation Culture Resources Contract ............................................................APP-III Appendix IV: Phase 1 Report for Existing PD Renovations .........................................................APP-IV Appendix V: Staging and Site Logistic Plan for Reference............................................................APP-V Appendix VI: Construction Workday Calendar .............................................................................APP-VI Appendix VII: Best Management Practices for the Construction Industry ...................................APP-VII Appendix VIII: City’s Storm Water Pollution Control Requirements ...........................................APP-VIII Appendix IX: South Bay Water Recycling Program......................................................................APP-IX Appendix X: Campbell Waste Tracking Requirements..................................................................APP-X Appendix XI: California Prevailing Wage Rates ...........................................................................APP-XI
8.b
Packet Pg. 116
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Notice Inviting Bids NIB - 1
NOTICE INVITING BIDS
8.b
Packet Pg. 117
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Notice Inviting Bids NIB - 2
CITY OF CAMPBELL
DEPARTMENT OF PUBLIC WORKS
NOTICE INVITING BIDS
FROM PRE-QUALIFIED CONTRACTORS
FOR CONSTRUCTION OF
CAMPBELL POLICE OPERATIONS BUILDING
PROJECT NO. 23-RR
1. Date and Place of Opening Bids. Notice is hereby given that sealed bids will be received at the Office of the City Clerk of the City of Campbell (City or Owner), 70 N. First Street, Campbell, CA 95008-1423 until 2:00 PM, September 20, 2023, for the foregoing project.
The bids so submitted will be publicly opened and read aloud at that time. (BIDS
RECEIVED AFTER THE DATE AND TIME STATED ABOVE WILL BE REJECTED AS NONRESPONSIVE. IT IS HIGHLY RECOMMENDED THAT ALL BIDS BE HAND DELIVERED).
2. Location of Work. The project site is located at 70 N. First Street, Campbell, CA 95008 within the City of Campbell.
3. Scope of Work. The work to be performed, in general, consists of furnishing all labor, tools, equipment, transportation, and materials required to complete the CAMPBELL POLICE OPERATIONS BUILDING, PROJECT NO. 23-RR`.
Bids are required for the entire work described in the project plans, specifications, and contract documents, and must be submitted on the forms contained therein.
Time for completion of the work is 380 WORKING DAYS not including Revocable Bid Item No. 2A
4. Proprietary Products. Bidders must submit Substitution Request for “or equal” products within 30 days of Contract Award.
5. Contract Documents. Interested parties may view the Contract Documents, which include the following: Notice Inviting Bids, Bid Proposal Forms, Contract, and Special Provisions on the QuestCDN website.
Contract Documents are available for download on QuestCDN by inputting the Project #8628756 on QuestCDN’s Project Search webpage. Fees will be applied for download per QuestCDN. Registered plan holders will receive notification of addenda, and responses to questions posed during bid. Those downloading the Contract Documents assume the responsibility and risk for completeness of the Contract Documents when bidding.
Please contact QuestCDN.com at (952) 233-1632 or [email protected] for assistance in free membership, registration, and for downloading assistance.
8.b
Packet Pg. 118
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Notice Inviting Bids NIB - 3
6. Bid Security. Each bid shall be accompanied by one of the following forms of bidder’s security: cash, certified or cashier's check drawn upon a responsible bank, or Bid Bond executed by a California admitted surety insurer, made payable to the City of Campbell.
The bidder’s security shall be in an amount equal to at least ten percent (10%) of the total bid price and shall be conditioned to be forfeited to the City of Campbell in the event that the bidder, if their bid is accepted, does not execute the Contract for this project and provide the required bonds (including, but not limited to, payment and performance bonds), certificates of insurance, and endorsements within ten (10) working days of the mailing to the bidder of the Notice of Award. A bid will not be considered unless one of the approved forms of bidder's security is enclosed with it.
7. Award of Contract. All terms and conditions contained in the contract documents shall become a part of the Contract for this project. The Contractor agrees to honor the submitted Bid Proposal for a period of at least 90-calendar days after the opening of the Bid Proposal. It is anticipated that the Contract for this project will be awarded to the lowest responsible responsive bidder. A bid may be rejected if the City determines that any of the bid item prices are materially unbalanced to the potential detriment of the City.
To the fullest extent permitted by law, the City reserves and maintains the right to reject any and all bids and to waive any bid informality or irregularity at its discretion.
8. Prevailing Rate of Wage. The work contemplated by the contract documents is a public work subject to prevailing wages under California Labor Code Section 1770 et. seq.
Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates in the county, or counties, in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. In accordance with Sections 1770 through 1780 inclusive of the California Labor Code, the City has obtained from the Department of Industrial Relations the general prevailing rates of wages in the locality in which the work is to be performed. The Contractor to whom the Contract for this project is awarded and any subcontractors must pay not less than the specified prevailing rates of wages to all workers employed in the execution of the Contract. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations and/or the City of Campbell. Pursuant to Section 1773.2 of the Labor Code, general prevailing wage rates included in the Bid Proposal and Contract for the project shall be posted by the Contractor at a prominent place at the site of the work.
Each Contractor and Subcontractor shall furnish the records specified in Section 1776 directly to the Labor Commissioner, and the City of Campbell, in the following manner: (a) Monthly, and (b) In a format prescribed by the Labor Commissioner.
9. Substitution of Securities. Pursuant to Section 22300 of the California Public Contract Code, the Contractor may substitute certain securities for moneys withheld by the City to ensure performance under the Contract, or, in the alternative, may request the City to make payment of retentions earned directly to an escrow agent at Contractor’s expense.
10. Licenses. All bidders, contractors, and subcontractors shall be licensed in accordance with the laws of the State of California. All contractors and subcontractors shall have and maintain a current and valid contractor license of the required classification from the State of California throughout the course of this project. Refer to Section 3 “Award and Execution of Contract”, Subsection 3-1.01D “Contractor License & Registration” for required Class license of the Special Provisions. Failure to possess the specified license at the time the bid is submitted shall render the bid non-responsive and shall act as a bar
8.b
Packet Pg. 119
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Notice Inviting Bids NIB - 4
to award of the Contract to any bidder not possessing said license at bid submission and result in a forfeiture of the bid security.
11. Business License. All contractors and subcontractors working in the City of Campbell must have a valid City of Campbell Business License at the time the Contract is awarded.
Business Licenses may be purchased at the Finance Department at 70 N. First Street, Campbell, California. Business License application can be downloaded at:
https://www.ci.campbell.ca.us/152/Business-Licenses
12. Mandatory Pre-Bid Meeting. Prospective bidders are required to attend a mandatory pre- bid meeting. scheduled on August 21, 2023, at 10 am in the City of Campbell Council Chambers located at 70 N. First Street, Campbell, CA 95008-1423.
Bids for this project will not be accepted from bidders/contractors that did not attend the Mandatory Pre-Bid Meeting. It is mandatory for prospective bidders to conduct a Pre-Bid Site Review prior to attending the meeting.
13. Mandatory Pre-Bid Site Review. Prospective bidders are required to conduct a review of the project site prior to bid. The purpose of the site visit is to acquaint the bidders with the site conditions and other local conditions that may affect the performance and costs of the work prior to submitting a bid proposal. The submission of a bid shall be conclusive evidence that the bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, quality, and scope of work to be performed and the quantities of materials to be furnished, and as to the requirements of these Notice Inviting Bids, instructions to bidders, plans and specifications, drawings, special provisions, and the Contract.
14. Apprentices. Attention is directed to Sections 1777.5, 1777.6 and 1777.7 of the California Labor Code and Title 8, California Administrative Code, Section 200 et seq. to ensure compliance and complete understanding of the law regarding apprentices. Contractors and subcontractors shall comply with all such requirements concerning the employment and wages of apprentices. Bidder/contractor is responsible for the compliance of its subcontractors with California Labor Code Sections 1777.5, 1777.6 and 1777.7.
15. State of California Department of Industrial Relations (DIR) Registration. This project is subject to compliance monitoring and enforcement by the DIR pursuant to California Labor Code Section 1771.4.
No contractor or subcontractor may be listed on a bid proposal or awarded a contract for a public works project unless registered with the DIR pursuant to Labor Code Section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)]. Refer to DIR Registration Statement in the Bid Proposal Forms.
16. Resolution of Construction Claims. Each bidder is hereby notified of California Public Contract Code Section 9204 and Section 9-3 “Claims” of the General Provisions as it relates to resolution of construction claims. All provisions of Public Contract Code Section 9204 are incorporated into and form an integral part of the contract documents for this project. Failure of a public entity to respond to a claim within the time periods described in Public Contract Code Section 9204 shall result in the claim being deemed rejected in its entirety.
8.b
Packet Pg. 120
Attachment: Construction Contract Documents (Lathrop Construction Award - PD)
8.b
Packet Pg. 121
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Bid Proposal BP - 1
BID PROPOSAL FORMS
8.b
Packet Pg. 122
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Bid Proposal BP - 2
FORMAL BID PROPOSAL
TO THE CITY OF CAMPBELL, CALIFORNIA
FOR CONSTRUCTION OF
CAMPBELL POLICE OPERATIONS BUILDING, PROJECT NO. 23-RR
NAME OF BIDDER
BUSINESS ADDRESS
TELEPHONE
TO THE CITY OF CAMPBELL:
The undersigned, as bidder, declares that the only persons or parties interested in this proposal as principals are those named herein; that this proposal is made without collusion with any other person, firm or corporation; that the bidder has carefully examined the site and has full knowledge of and understands all the provisions and contents of this proposal and the documents attached hereto or referenced herein, including, but not limited to, the City of Campbell Standard Specifications and Details for Public Works Construction (CCSS) dated July 1994, General Provisions Sections 1 – 9 dated March 2022 (General Provisions), Standard Specifications (SS) and Standard Plans (SSP) dated May 2006 and 2018, and the Project Plans and Specifications entitled:
CAMPBELL POLICE OPERATIONS BUILDING, PROJECT NO. 23-RR
Bidder accepts all the terms and conditions of the Contract Documents, including without limitation those in the Notice Inviting Bids, plans and specifications, drawings, special provisions, addenda, and Contract.
This bid will remain open for the period stated in the Notice Inviting Bids. If this Bid Proposal is accepted for award, Bidder will enter into a Contract (using the City of Campbell’s standard form) at the unit and/or lump sum prices set forth in following Bid Schedule, and will furnish the insurance certificates and endorsements, Bond for Faithful Performance, Bond for Labor and Materials, Bond for Faithful Performance of Maintenance Period, and Permits required by the Contract Documents within ten (10) working days of the mailing to the bidder of the Notice of Award. Bidder understands that if this Bid Proposal is accepted and the undersigned bidder fails
8.b
Packet Pg. 123
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Bid Proposal BP - 3
to enter into the Contract, and to furnish the required bonds, insurance certificates and endorsements, in the manner and time prescribed, the City may, at its option, determine that the bidder has abandoned its contract, and thereupon this Bid Proposal and the acceptance thereof shall be null and void, and the bid security accompanying this Bid Proposal shall be forfeited to and become the property of the City of Campbell.
Bidder has carefully examined the work site and copies of all the Contract Documents, including, but not limited to, all of the project Addenda. Bidder must include with its Bid Proposal signed and dated copies of all project Addenda. By signing the Addenda, the bidder acknowledges receipt of such Addenda and that all changes reflected in such Addenda are incorporated in the Bid Proposal and final submitted bid pricing.
Accompanying this Bid Proposal are the following documents, completely filled in by the bidder and incorporated herein by reference:
1. Formal Bid Proposal
2. Bid Schedule of Quantities / Unit Costs / Extended Prices (Including Additive Alternatives)
3. Statement of Subcontractors
4. Equal Employment Opportunity Certification
5. Non-Collusion Affidavit
6. DIR Registration Statement
7. Certification Regarding Debarment
8. Public Contract Code Section 10285.1 Statement
9. Public Contract Code Section 10162 Questionnaire
10. Public Contract Code Section 10232 Statement
11. Debarment and Suspension Certification, Title 49, Code of Federal Regulations, Part 29 12. Cash, a cashier’s check made payable to the City, certified check made payable to the City, or Bid Bond executed by a corporate Surety insurer possessing a valid Certificate of Authority issued by the California Department of Insurance, in an amount equal to at least ten percent (10%) of the total bid.
13. Bidders shall submit a copy of their company’s resolution/power of attorney which identifies those who have authority to sign and submit bids and contracts on behalf of the company.
The City may, at its option, request additional or supplemental information after bid opening.
Bidder understands that the City reserves the right to reject any or all bids and to waive any informalities or irregularities in the bidding to the fullest extent permitted by law.
Bidder has familiarized itself with the nature and extent of the Contract Documents, the Work, the project site, the locality where the Work is to be performed, the legal requirements (federal, state, and local laws, ordinances, rules, and regulations), and the conditions affecting cost, progress and/or performance of the Work and has made such independent investigations as Bidder deems necessary.
In conformance with California Labor Code Section 1860, et seq., the undersigned bidder confirms and certifies the following:
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker’s compensation or to undertake self
8.b
Packet Pg. 124
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Bid Proposal BP - 4
insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.
The bid shall include all work required to develop, administer, and construct the project as described throughout the Contract Documents (including, but not limited to, the Plans and Specifications and drawings) in its entirety. The Bidder shall be responsible for reviewing the descriptions and providing a Bid Proposal that includes an understanding of the total project.
Bidder agrees to complete the Work required under the Contract Documents (including, but not limited to, all Bid Schedules, Statement of Subcontractors, Bidder’s General Information, Non- Collusion Affidavit, and certifications, statements and questionnaires contained in these Bid Forms) within the Contract Time specified, and to accept as full payment the Contract Price based on the Lump Sum or Unit Bid Price(s) listed in the Bid Schedule(s).
If the bidder is an individual, the individual’s full first and last name, together with the signature of the individual shall be set forth below. If bidder is an individual, doing business under a fictitious name, the name of the individual followed by the words "doing business under (insert the fictitious name)", together with the signature of the individual shall be set forth below. If the bidder is a corporation, the legal name of the corporation, together with the signature of the officer(s) of the corporation authorized to sign bids and contracts on behalf of the corporation and such officer’s corporate title, with the corporate seal affixed shall be set forth below. If the bidder is an LLC, the legal name of the LLC shall be set forth below, together with the signature of the officer(s) or manager(s) of the LLC authorized to sign bids and contracts on behalf of the LLC and such officer’s or manager’s title shall be set forth below. If the bidder is a partnership, the legal name of the partnership, if one exists, together with the signature of the partner(s) authorized to sign bids and contracts on behalf of the partnership shall be set forth below. If any of the partners are corporations, execution for such partner(s) shall be accomplished in accordance with the requirements set forth above for corporations. If any of the partners are partnerships, execution for such partner(s) shall be accomplished in accordance with the requirements set forth above for partnerships. If the bidder is a joint-venture, the legal name of the joint-venture, if one exists, together with the names of all joint-venture members comprising the joint-venture, the signature(s) of the manager(s) authorized to sign bids and contracts on behalf of the joint-venture and such manager(s) title shall be set forth below. If any of the joint-venture members are corporations, execution for such joint-venture member shall be accomplished in accordance with the requirements set forth above for corporations. If any of the joint-venture members are partnerships, execution for such joint-venture members shall be accomplished in accordance with the requirements set forth above for partnerships.
Anyone signing the Bid Proposal or any other bid form as an agent of the bidder must submit with the bid package legal evidence of his or her authority to sign such Bid Proposal or other bid form.
If bidder is a corporation, LLC, partnership, joint venture or other legal entity, bidder must submit with the bid package a resolution stating who is authorized to sign bid documents and enter into contracts on the bidder’s behalf. If the signature is by an agent other than an officer of a corporation, or member of a partnership, a Power of Attorney must be on file with the City Clerk prior to opening of bids or submitted with the bid; otherwise, the bid may be rejected as non- responsive.
By my signature on this Bid Proposal I certify, under penalty of perjury under the laws of the State of California, that the questionnaire and statements of California Public Contract Code Sections 10162, 10232 and 10285.1 are true and correct and that the bidder has complied with the requirements of Section 8103 of the Fair Employment and Housing Commission Regulations
8.b
Packet Pg. 125
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Bid Proposal BP - 5
(Chapter 5, Title 2 of the California Administrative Code). By my signature on this Bid Proposal I further certify, under penalty of perjury under the laws of the State of California and the United States of America, that the statements made in the Noncollusion Affidavit required by Title 23 United States Code, Section 112 and Public Contract Code Section 7106; and the Title 49 Code of Federal Regulations, Part 29 Debarment and Suspension Certification are true and correct.
The undersigned declares under penalty of perjury that the information contained in this Bid Proposal and all accompanying bid forms and documents is true and correct.
ADDENDUM ACKNOWLEDGEMENT
BY SIGNING THIS BID PROPOSAL, THE BIDDER ALSO ACKNOWLEDGES ADDENDA NOS. __________________________ AND THAT THE CHANGES CONTAINED THEREIN ARE INCORPORATED AND REFLECTED IN THIS BID PROPOSAL.
Executed on the day of , 2023 _________________________________________
SIGNATURE OF BIDDER
By: ______________________________________
Title: ____________________________________
Name of
Contractor: _______________________________
Address:__________________________________
Telephone: _______________________________
State Contractor License No.: _________________
Classification: _____________________________
Expiration Date: ___________________________
DIR Registration #: _________________________
NOTE--Signature(s) of bidder(s) must be notarized.
NOTE: If any addenda to the contract documents are issued for this project, this Bid Proposal signature page and all associated bid forms must be signed and dated no earlier than the date the last addenda is issued and acknowledged.
8.b
Packet Pg. 126
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Bid Proposal BP - 6
BID SCHEDULE
CAMPBELL POLICE OPERATIONS BUILDING, PROJECT NO. 23-RR
BASE BID:
ITEM NO. ITEM DESCRIPTION LUMP SUM
1. Furnish all labor, materials, tools, equipment,
transportation, expertise, and incidentals,
(incidentals include, but are not limited to,
fringes, taxes, insurance, overhead, and profit)
to complete Cambell Police Operations Building
1, Site Improvements and Partial Building 2
Demolition and Improvements (Building 2
Renovations scope is limited to the retained
scope listed in Revocable Bid Item No. 2) in
accordance with the contract documents to the
satisfaction of the City engineer. $__________________
2. Revocable Bid Item No. 1: Trash Enclosure
Furnish all labor, materials, tools, equipment,
transportation, expertise, and incidentals,
(incidentals include, but are not limited to,
fringes, taxes, insurance, overhead, and profit)
to complete the Trash Enclosure in accordance
with the contract documents to the satisfaction
of the City engineer. $__________________
3. Revocable Bid Item No. 2: Building 2 Renovations Furnish all labor, materials, tools, equipment,
transportation, expertise, and incidentals,
(incidentals include, but are not limited to,
fringes, taxes, insurance, overhead, and profit)
to complete Cambell Police Operations Building
2 Renovations in accordance with the contract
documents to the satisfaction of the City engineer
8.b
Packet Pg. 127
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Bid Proposal BP - 7
with exception to the following retained items that
shall be included Base Bid Item No. 1: $__________________ A. L3.01 Retain scope shown on 05 and 07
B. 2-A1.10 Retain demo of items north of grid 18,
including Women’s Locker Room addition.
C. 2-A2.11 Retain new stair north of grid 18 between
grid I and L
D. 2-A7.01 Retain scope for adding new exit stair
E. 2-S2.01 Retain new site wall and stair scope (north
of grid 18, between grid H and L)
F. 2-S7.01 Retain new exit stair scope
G. E1.10 No special power provided at Bearcat parking
H. E1.10 Retain (2) 4” and (2) 2” conduits from IT Server 120 to Electrical Room 310A (see sheet 1-T1.01)
I. 2-E4.00 Panels not provided E1, E5, UPS-1, C-1
J. 2-E4.00 UPS not relocated
K. 1-T1.01 Install conduit pathways into Electrical Room 310A.
4. Revocable Bid Item No. 2A: 120 Workday Time
Extension for Building 2 Renovations including, but
not limited to General Conditions and General
Requirements. $__________________
TOTAL BASE BID: _ ___________________________________ $ __________________ (price in words) (price in numbers)
8.b
Packet Pg. 128
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Bid Proposal BP - 8
ADDITIVE ALTERNATE SCHEDULE “A”
CAMPBELL POLICE OPERATIONS BUILDING, PROJECT NO. 23-RR
ADDITIVE ALTERNATE “A” – MEOC and BEARCAT CANOPIES INCLUDING
INFRASTRUCTURE
BID
ITEM
NO. ITEM DESCRIPTION UNIT ESTIMATED
QUANTITY
UNIT
PRICE
EXTENDED
PRICE
A1
MEOC and Bearcat Canopies
Including PV Panels, Battery
Storage System and
Infrastructure
Lump
Sum 1
TOTAL ADDITIVE ALTERNATE “A” BID (#A1):___________________________ Total ADDITIVE ALTERNATE SCHEDULE “A” Written in Words:
8.b
Packet Pg. 129
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Bid Proposal BP - 9
STATEMENT OF SUBCONTRACTORS
CAMPBELL POLICE OPERATIONS BUILDING, PROJECT NO. 23-RR
The Bidder shall list the name, address, the California contractor license number, and public works contractor registration number issued pursuant to California Labor Code Section 1725.5 of each subcontractor to whom the Bidder proposes to subcontract portions of the work, as required by California Public Contract Code Sections 4100 et seq. and the provisions in Section 8-1.01 “Subcontracting” of the General Provisions.
NAME OF
SUBCONTRACTOR
ADDRESS OF
SUBCONTRACTOR
LICENSE NUMBER &
LICENSE
CLASSIFICATION
WORK TO BE
PERFORMED BY
SUBCONTRACTOR
DOLLAR
VALUE OF
SUBCONTRACT
SIGNATURE OF BIDDER: ______________________________________________
8.b
Packet Pg. 130
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Bid Proposal BP - 10
EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
CAMPBELL POLICE OPERATIONS BUILDING, PROJECT NO. 23-RR
The bidder_________________________________________________________________, proposed subcontractor _______________________________________________, hereby certifies that he has ___ , has not , participated in a previous contract or subcontract subject to the equal opportunity clauses, as required by Executive Orders 10925, 11114, or 11246, and that, where required, he has filed with the Joint Reporting Committee, the Director of the Office of Federal Contract Compliance, a Federal Government contracting or administering agency, or the former President's Committee on Equal Employment Opportunity, all reports due under the applicable filling requirements.
Note: The above certification is required by the Equal Employment Opportunity Regulations of the Secretary of Labor (41 CFR 60-1.7(b) (1)), and must be submitted by bidders and proposed subcontractors only in connection with contracts and subcontracts which are subject to the equal opportunity clause. Contracts and subcontracts which are exempt from the equal opportunity clause are set forth in 41 CFR 60-1.5. (Generally only contracts or subcontracts of $10,000 or under are exempt.)
Currently, Standard Form 100 (EEO-1) is the only report required by the Executive Orders or their implementing regulations.
Proposed prime contractors and subcontractors who have participated in a previous contract or subcontract subject to the Executive Orders and have not filed the required reports should note that 41 CFR 60-1.7(b) (1) prevents the award of contracts and subcontracts unless such contractor submits a report covering the delinquent period or such other period specified by the Federal Highway Administration or by the Director, Office of Federal Contract Compliance, U.S. Department of Labor.
8.b
Packet Pg. 131
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Bid Proposal BP - 11
NONCOLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY of CAMPBELL, DEPARTMENT OF PUBLIC WORKS.
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the bidder declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Note: The above Noncollusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Noncollusion Affidavit. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
___________________________________
SIGNATURE OF BIDDER
___________________________________
TITLE
___________________________________
DATE
8.b
Packet Pg. 132
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Bid Proposal BP - 12
CAMPBELL POLICE OPERATIONS BUILDING, PROJECT NO. 23-RR
DIR REGISTRATION STATEMENT
To the CITY of CAMPBELL, DEPARTMENT OF PUBLIC WORKS.
By submitting its bid, the bidder certifies to have verified that it and all subcontractors used on this public work project are registered with the State of California Department of Industrial Relations (DIR) in compliance with California Labor Code Sections 1771.1 and 1725.5. The registration numbers of the Bidder and all subcontractors to be used on this project are as follows:
_____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ ____________________________________________________________________________.
Note: The above DIR Registration Statement is part of the Bid Proposal. Signing the Bid Proposal on the signature portion thereof shall also constitute signature of this DIR Registration Statement.
___________________________________
SIGNATURE OF BIDDER
___________________________________
TITLE
___________________________________
DATE
8.b
Packet Pg. 133
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Bid Proposal BP - 13
CAMPBELL POLICE OPERATIONS BUILDING, PROJECT NO. 23-RR
CERTIFICATION REGARDING DEBARMENT
To the CITY of CAMPBELL, DEPARTMENT OF PUBLIC WORKS.
By submitting its bid, the bidder certifies in accordance with California Public Contract Code Section 6109 that neither the bidder nor any subcontractor included on the list of proposed subcontractors submitted with the bid is ineligible to perform work on public works projects pursuant to California Labor Code Sections 1777.1 or 1777.7. In accordance with California Public Contract Code Section 6109, contractors and subcontractors who are ineligible to perform work on public works projects pursuant to California Labor Code Sections 1777.1 or 1777.7 may neither bid on, be awarded or perform as a subcontractor on public works projects.
Note: The above Certification Regarding Debarment is part of the Bid Proposal. Signing the Bid Proposal on the signature portion thereof shall also constitute signature of this Certification Regarding Debarment.
___________________________________
SIGNATURE OF BIDDER
___________________________________
TITLE
___________________________________
DATE
8.b
Packet Pg. 134
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Bid Proposal BP - 14
PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT
In accordance with California Public Contract Code Section 10285.1, the bidder hereby declares under penalty of perjury under the laws of the State of California that the bidder has ______, has not ______ been convicted within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Section 1101, with any public entity, as defined in Section 1100, including, for the purposes of this article, the Regents of the University of California or the Trustees of the California State University. The term "bidder" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in California Public Contract Code Section 10285.1.
Note: The bidder must place a check mark after "has" or "has not" in one of the blank spaces provided. The above Public Contract Code Section 10285.1 Statement is part of the Bid Proposal. Signing the Bid Proposal on the signature portion thereof shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution. ___________________________________
SIGNATURE OF BIDDER
___________________________________
TITLE
___________________________________
DATE
8.b
Packet Pg. 135
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Bid Proposal BP - 15
PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE
In accordance with California Public Contract Code Section 10162, the bidder shall complete, under penalty of perjury, the following questionnaire:
Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the proposer, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation?
Yes _____ No _____
If the answer is yes, explain the circumstances in the following space.
Note: The above Questionnaire is part of the Bid Proposal. Signing this Bid Proposal on the signature portion thereof shall also constitute signature of this Questionnaire.
Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
8.b
Packet Pg. 136
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Bid Proposal BP - 16
PUBLIC CONTRACT CODE SECTION 10232 STATEMENT
In accordance with California Public Contract Code Section 10232, the bidder, hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the bidder within the immediately preceding two-year period because of the bidder's failure to comply with an order of a federal court which orders the bidder to comply with an order of the National Labor Relations Board.
Note: The above Statement is part of the Bid Proposal. Signing this Bid Proposal on the signature portion thereof shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
___________________________________
SIGNATURE OF BIDDER
___________________________________
TITLE
___________________________________
DATE
8.b
Packet Pg. 137
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Bid Proposal BP - 17
DEBARMENT AND SUSPENSION CERTIFICATION
TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29
The bidder, under penalty of perjury, certifies to the best of its knowledge and belief that, except as noted below, it and its principals:
a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; b) Have not, within a three (3) year period preceding this certification, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction, violation of Federal or State antitrust statutes, or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and
d) Have not within a three (3) year period preceding this Bid Proposal had one or more public transactions (Federal, State or local) terminated for cause or default.
The bidder also certifies that, if bidder later becomes aware of any information contradicting the statements above, it will promptly provide that information to the City of Campbell. “Principals” for the purpose of this certification means any owner, partner, director, officer, and/or manager.
If there are any exceptions to this certification, insert the exceptions in the following space:
Exceptions will not necessarily result in denial of award, but will be considered in determining bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.
Note: The above Certification is part of the Bid Proposal. Signing this Bid Proposal on the signature portion thereof shall also constitute signature of this Certification.
Providing false information may result in criminal prosecution or administrative sanctions. The above certification is part of the proposal.
8.b
Packet Pg. 138
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Bid Proposal BP - 18
In signing this certification, I declare under penalty of perjury that the foregoing certifications are assurances are true and correct.
___________________________________
SIGNATURE OF BIDDER
___________________________________
TITLE
___________________________________
DATE
8.b
Packet Pg. 139
Attachment: Construction Contract Documents (Lathrop Construction Award - PD)
BID BOND FORM
8.b
Packet Pg. 140
Attachment: Construction Contract Documents (Lathrop Construction Award - PD)
BID BOND
City of Campbell
KNOW ALL MEN BY THESE PRESENTS,
That we, , as PRINCIPAL, and , as SURETY, are held and firmly bound unto the CITY OF CAMPBELL in the penal sum of TEN PERCENT (10%) OF THE TOTAL AMOUNT OF THE BID of the Principal above named, submitted by said Principal to the CITY OF CAMPBELL, acting by and through the Department of Public Works, for the work described below, for the payment of which sum in lawful money of the United States, well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these present.
THE CONDITION OF THIS OBLIGATION IS SUCH,
That whereas the Principal has submitted the above-mentioned bid to the CITY OF CAMPBELL, as aforesaid, for certain construction specifically described as follows, for which bids are to be opened in the Office of the City Clerk, City Hall, Campbell, California , 2023, for:
CAMPBELL POLICE OPERATIONS BUILDING, PROJECT NO. 23-RR
NOW, THEREFORE, If the aforesaid Principal is awarded the Contract and, within the time and manner required under the specifications, after the prescribed forms are presented to him for signature, enters into a written Contract, in the prescribed form, in accordance with the bid, and files two bonds, one to guarantee faithful performance and the other to guarantee payment for labor and materials, and files the required insurance policies with the City, all as required by the specifications and the Contract or by law, then this obligation shall be null and void; otherwise, it shall be and remain in full force and virtue.
In the event suit is brought upon this bond by the Obligee and judgment is recovered, the Surety shall pay all costs incurred by the Obligee in such suit, including a reasonable attorney's fee to be fixed by the court.
IN WITNESS WHEREOF, We have hereunto set our hands and seals on this day of _____________, 2023.
(Principal) Surety)
By By By
(Attach Acknowledgment of both Principal's and Surety's signature)
8.b
Packet Pg. 141
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Contract C-1
CONTRACT
8.b
Packet Pg. 142
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Contract C-2
CONTRACT
BETWEEN CITY OF CAMPBELL
AND
_____________________________________
FOR CONSTRUCTION OF
CAMPBELL POLICE OPERATIONS BUILDING, PROJECT NO. 23-RR
THIS AGREEMENT, made and concluded in duplicate, this ______________ , day of ___________, 2023 by and between ______________________________________________ hereinafter referred to as "CONTRACTOR", and the City of Campbell, a Municipal Corporation, hereinafter referred to as "CITY":
ARTICLE I. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by CITY, and under the conditions expressed in the two (2) bonds, bearing event date with these presents, and hereunto annexed, the CONTRACTOR agrees with the CITY, at his own proper cost and expense, to do all the work and furnish all plant, labor, services, tools, equipment, supplies, transportation, utilities, and materials, except such as are mentioned in the Specifications to be furnished by the CITY, necessary to construct and complete to the satisfaction of the City Engineer, in accordance with this Contract, the Notice Inviting Bids, the accepted Bid Proposal, the Plans, the Special Provisions, the City of Campbell Standard Specifications and Details for Public Works Construction (CCSS) dated July 1994, General Provisions Sections 1 – 9 dated March 2022 (General Provisions), and Standard Details (SJSD) dated July 1992, Standard Specifications (SS) and Standard Plans (SSP) dated May 2006 and 2018, the Labor Surcharge and Equipment Rental Rates of the California Department of Transportation, and the General Prevailing Wage Rates, each of which documents are on file in the office of the City Clerk and all of which are hereby specifically referred to and by such reference made a part hereof.
The work to be done is shown upon the project plans and specifications entitled, CAMPBELL POLICE OPERATIONS BUILDING, PROJECT NO. 23-RR, which said project plans, specifications, and referenced specifications are hereby made a part of this Contract.
ARTICLE II. The CITY hereby promises and agrees with the CONTRACTOR to employ, and does hereby employ, the CONTRACTOR to provide the materials and to do the work according to the terms and conditions herein contained and referred to, for the price aforesaid, and hereby contracts to pay the same at the time, and in the manner and upon the conditions herein set forth; and the CITY and the CONTRACTOR, for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained.
8.b
Packet Pg. 143
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Contract C-3
ARTICLE III. The CONTRACTOR agrees to receive and accept the prices indicated in the Contractor’s signed proposal as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this Contract; also for all loss or damage, arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the CITY, and for all risks connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Plans and Specifications, and the requirements of the Engineer, and also for furnishing the required bonds and insurance, and for doing all other things mentioned, contemplated or embraced in this agreement, and the contract documents.
ARTICLE IV. In accordance with the provisions of Section 3700 of the Labor Code, the Contractor will be required to secure the payment of worker’s compensation to his employees.
ARTICLE V. By my signature hereunder, as CONTRACTOR, I certify that I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract.
ARTICLE VI. The improvement contemplated in the performance of this Contract is an improvement over which the CITY shall exercise general supervision. The CITY shall have the right to assume full and direct control over this Contract whenever the CITY, at its sole discretion, shall determine that its responsibility to the United States or the State of California so requires.
ARTICLE VII. The general prevailing wage rates as heretofore specified, and any minimum wage rates indicated in the Special Provisions are hereby specifically referred to and by this reference are made a part of this Contract. It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and the Bid or Proposal of CONTRACTOR, then this instrument shall control and nothing herein shall be considered as an acceptance of said terms of said Proposal conflicting herewith.
ARTICLE VIII. Contractor shall be responsible for complying with the provisions of California Labor Code Section 1771.1(a) which states: A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.
ARTICLE IX. Contractor and any subcontractors under the Constructor shall comply with Section 1775 of the California Labor Code regarding prevailing wages.
ARTICLE X. Contractor shall be responsible for complying with the provisions of Section 1776 of the California Labor Code concerning payroll records, as more specifically described in Section 7-1.01A(4) ”Payroll Records” of the General Provisions.
8.b
Packet Pg. 144
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Contract C-4
ARTICLE XI. Contractor shall be responsible for complying with the provisions of California Labor Code Sections 1777.5 through 1777.7, inclusive, concerning apprentices, as more specifically described in Section 7-1.01A(8) “Apprentices” of the General Provisions.
ARTICLE XII. Contractor shall be responsible for complying with the provisions of California Labor Code Sections 1810 through 1815, inclusive, concerning working hours, as more specifically described in Section 7-1.01A(2) “Working Hours” of the General Provisions.
ARTICLE XIII. Contractor's attention is directed to Section 7-1.01D “Trench Safety” of the General Provisions, regarding trench excavation.
ARTICLE XIV. In accordance with Section 8-1.07 “Liquidated Damages” of the General Provisions, the sum of Nine Thousand Five Hundred Dollars ($9,500.00) will be assessed as liquidated damages for each and every calendar day's delay in finishing the work in excess of the number of working days prescribed.
The City further agrees that the Contractor shall not be assessed liquidated damages for delay in completion of the project, when such delay was caused by the failure of the City or the owner of the utility to move or relocate such utility facilities as set forth in California Government Code Section 4215.
ARTICLE XV. Contractor shall be responsible for complying with the provisions of California Public Contracts Code Section 7104 regarding trenching and excavations that extend deeper than four (4) feet below the surface. No change order issued pursuant to California Public Contracts Code Section 7104 shall provide for any increase in compensation that would exceed the recovery allowed pursuant to Section 7 “Legal Relations and Responsibility” of the Special Provisions.
ARTICLE XVI. The City of Campbell shall notify Contractor of the receipt of any third-party claim relating to this contract within 30 days of receipt. The City of Campbell may recover its reasonable costs incurred in providing such notification, pursuant to subdivision (c) of Public Contract Code Section 9201. Notwithstanding this notification provision, the City of Campbell reserves its full authority to compromise or otherwise settle any claim relating to this contract at any time.
IN WITNESS WHEREOF, the parties of these present have hereunto set their hands the year and date first above written and having fully read and understood the terms and conditions of this contract, acknowledge their agreement to be bound thereby.
8.b
Packet Pg. 145
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Contract C-5
CONTRACTOR
By: ____________________________
Title: ____________________________
(Attach Contractor's Acknowledgment/Signature Must Be Notarized)
CITY OF CAMPBELL
By: _____________________________________
Brian Loventhal
Title: City Manager
ATTEST:
____________________________
Andrea Sanders, City Clerk
8.b
Packet Pg. 146
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Contract C-6
BOND FOR FAITHFUL PERFORMANCE
We, the undersigned , (hereinafter "contractor") and a corporation organized under the laws of the State of ___________________________________, and authorized to transact business in the State of California, as Surety, are obligated to the City of Campbell, (hereinafter "City") a municipal corporation under the laws of the State of California, in the sum of __________________________________________________Dollars ($ ) for the payment of which sum we obligate ourselves and our successors and assigns, jointly and severally by the following provisions:
The condition of this obligation is:
Because the obligated Contractor has, on , 2023, entered into written Contract with the City for the Project entitled CAMPBELL POLICE OPERATIONS BUILDING, PROJECT NO. 23-RR, a copy of which is attached and made a part of this bond, for the construction of the Project.
Now, therefore, if the Contractor shall faithfully perform the work in accordance with the plans, specifications and contract documents during the original term, and any extensions of the contract which may be granted by the City, with or without notice to the surety, and if it shall satisfy all claims and demands incurred under the contract, and shall fully indemnify and save harmless the City from all costs and damages which it may suffer by reason of failure to do so, and shall reimburse and repay the City all outlay and expense which the City may incur in making any default, then this obligation shall be void; otherwise to remain in full force and effect.
If any legal action be filed upon this bond, it shall be filed within one year after final payment has been made under the contract excluding the warranty period, if any, provided for in the contract, and venue shall lie in the County of Santa Clara, State of California, and that surety, for value received stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the work to be performed under it or the specifications accompanying it shall in any way affect its obligation on this bond, and it does by this means waive notice of any change, extension of time, alteration or addition to the terms of the contract or to the work or to the specifications, and thereby waives the provisions of Section 2819 of the Civil Code of the State of California.
In witness, contractor and surety have executed this agreement as of , 2023. (Contractor)
By ______________________________________
Title ____________________________________
(Surety)
By _____________________________________
Address of Surety:
(Attach Acknowledgements) Surety's Bond Number_______________________ (Accompany this bond with Attorney-in-fact's
(Both Principal's and authority from Surety to execute the bond, Surety's Attorney in Fact) certified to include the date of the bond.)
8.b
Packet Pg. 147
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Contract C-7
BOND FOR LABOR AND MATERIAL
We, the undersigned , (hereinafter "Principal") and , a corporation organized under the laws of the State of _______________, and authorized to transact business in the State of California, as Surety, are obligated to the City of Campbell (hereinafter "City"), a municipal corporation under the laws of the State of California, in the sum of Dollars ($ ) for the payment of which sum we obligate ourselves and our successors and assigns, jointly and severally by the following provisions:
The condition of this obligation is that the Principal entered, or is about to enter, into a certain written Contract with the City dated , 2023, for the CAMPBELL POLICE OPERATIONS BUILDING, PROJECT NO. 23-RR , a true and correct copy of which is presently on file in the office of the City Clerk of the City of Campbell, which said Contract is hereby referred to and made a part hereof.
Because Principal is required to furnish a bond in connection with the contract, providing that if Principal, or any of its subcontractors, shall fail to pay for any materials, or other supplies, or for any work or labor on the contracted work of any kind, or for amounts due under the unemployment insurance act with respect to any work or labor on this project, the Surety on this bond will pay for the debt, in an amount not exceeding the sum specified in this bond, and also, in case suit is brought upon the bond, a reasonable attorney's fee to be fixed by the court.
Now, therefore, we, , as Principal, AND , as Surety, are obligated to the City of Campbell, in the sum of $ , lawful money of the United States, for the payment of which sums will and truly to be made, we the said Principal and Surety bind ourselves, successors and assigns, jointly and severally, by these provisions.
The condition of this obligation is that if Principal, its successors or assigns, or its subcontractor, or subcontractors, shall fail to pay for any labor, materials, or other supplies, used in the performance of the work contracted to be done, or for amounts due under the unemployment insurance act with respect to this work or labor, then the Surety on this bond will pay for them, in an amount not exceeding the sum specified in this bond, and in case suit is brought upon this bond will also pay a reasonable attorney's fee, to be fixed by the court.
No prepayment or delay in payment and no changes, extensions, addition or alteration of any provision of said contract or in any plans and specifications referred to herein, and no forbearance on the part of the City shall operate to release the Surety from liability on this bond, and consent to make such alterations without further notice to or consent by the Surety is hereby given, and the Surety hereby waives the provisions of Section 2819 of the Civil Code of the State of California.
In witness, the parties have executed this agreement as of , 2023. (Principal)
By
(Surety)
By
Address of Surety:
(Attach Acknowledgements)
(Both Principal's and Surety's Bond Number
Surety's Attorney in Fact)
(Accompany this bond with Attorney-in-fact's
authority from Surety to execute the bond
certified to include the date of the bond.)
8.b
Packet Pg. 148
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Contract C-8
BOND FOR FAITHFUL PERFORMANCE OF MAINTENANCE PERIOD
We, the undersigned , (hereinafter "Principal") and ___________________________________________, a corporation organized under the laws of the State of ______________________, and authorized to transact business in the State of California, as Surety, are obligated to the City of Campbell (hereinafter "City"), a municipal corporation under the laws of the State of California, in the sum of______________________________________________ Dollars ($ ) for the payment of which sum we obligate ourselves and our successors and assigns, jointly and severally by the following provisions:
The condition of this obligation is that the Principal entered, or is about to enter, into a certain written Contract with the City dated , 2023 CAMPBELL POLICE OPERATIONS BUILDING, PROJECT NO. 23-RR, for a one year maintenance period of the work described in said Contract, a true and correct copy of which is presently on file in the office of the City Clerk of the City of Campbell, which said agreement is hereby referred to and made a part hereof. And, the City requires a guarantee from the Principal against defective materials and workmanship in connection with that maintenance.
Now, therefore, the Principal agrees that it shall make all repairs or replacements necessary during the period of one-year from the date of acceptance of the contract work, by reason of defective materials or workmanship in connection with the Contract. If those defective materials or workmanship occur within that period, the City shall give the Principal and Surety written notice of that defect within 60 days after discovery.
When each replacement is made to the satisfaction of the City, the obligation of the Principal and Surety shall be discharged as to that replacement, otherwise to remain in full force and effect, with surety obligated to secure full and faithful performance of all of Principals’ obligations under the above-referenced contract.
Any repairs or replacements made under this bond shall in like manner be subject to the terms and conditions of it.
No prepayment or delay in payment and no changes, extensions, addition or alteration of any provision of said contract or in any plans and specifications referred to herein, and no forbearance on the part of the City shall operate to release the Surety from liability on this bond, and consent to make such alterations without further notice to or consent by the Surety is hereby given, and the Surety hereby waives the provisions of Section 2819 of the Civil Code of the State of California.
In witness, the parties have executed this agreement as of , 20 (Principal)
By
Title
(Surety)
By
Address of Surety:
(Attach Acknowledgements) Surety's Bond Number
(Accompany this bond with Attorney-in-fact's
(Both Principal's and authority from Surety to execute the bond, Surety's Attorney in Fact) certified to include the date of the bond.)
8.b
Packet Pg. 149
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Special Provisions SP-1
SPECIAL PROVISIONS
CITY OF CAMPBELL
DEPARTMENT OF PUBLIC WORKS
CAMPBELL POLICE OPERATIONS BUILDING, PROJECT NO. 23-RR
8.b
Packet Pg. 150
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Special Provisions SP-2
CITY OF CAMPBELL
DEPARTMENT OF PUBLIC WORKS
CAMPBELL POLICE OPERATIONS BUILDING, PROJECT NO. 23-RR
SPECIAL PROVISIONS
General
The work embraced herein shall be done in accordance with the City of Campbell Standard Specifications and Details for Public Works Construction (CCSS) dated July 1994 and as amended by the General Provisions (General Provisions) dated March 2022, and in accordance with the project plans, specifications, and these Special Provisions. The General Provisions is available at: https://www.ci.campbell.ca.us/210/Details. Attention is also directed to the City of San Jose Standard Specifications (SJSS) and Standard Details (SJSD) dated July 1992, the State of California, Department of Transportation, Standard Specifications (SS) and Standard Plans (SSP) dated May 2006 and 2018, portions of which are incorporated into the CCSS, General Provisions, and these Special Provisions by reference.
These Special Provisions set forth the conditions or requirements to the control and execution of the work particular to the Project and supplementary to the General Provisions and the Technical Provisions of the City of Campbell Standard Specifications. The priority of Supplemental Conditions in these Special Provisions shall be as stated in Section 5-1.05 of the General Provisions. The General Provisions and the supplementary conditions as noted in the Special Provisions shall apply to all the work in every Division, Section or Subsection of these specifications as if fully repeated in each.
Full compensation for furnishing all labor, materials, tools, equipment and all incidentals for doing all the work involved in compliance with the Contract Documents shall be deemed included in the price paid for the various other contract bid items and no additional compensation shall be allowed thereof.
GENERAL PROVISIONS
SECTION 1. ABBREVIATIONS AND DEFINITIONS
Please refer to https://www.ci.campbell.ca.us/210/Details for abbreviations and definitions.
SECTION 2. PROPOSAL REQUIREMENTS AND CONDITIONS
Mandatory Pre-Bid Meeting
Prospective bidders are required to conduct a review of the project site prior to bid. The purpose of the site visit is to acquaint the bidders with the site conditions and other local conditions that may affect the performance and costs of the work prior to submitting a bid proposal. The Mandatory Pre-Bid is scheduled for August 21, 2023, at 10 am in the City of Campbell Council
8.b
Packet Pg. 151
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Special Provisions SP-3 Chambers located at 70 N. First Street, Campbell, CA 95008-1423. Bids for this project will not be accepted from bidders/contractors that did not attend the Mandatory Pre-Bid Meeting. It is highly advisable for prospective bidders to conduct a Pre-Bid Site Review prior to attending the meeting.
Examination of Plans, Specifications and Site of Work
Examination of Plans, Specifications and Stie of Work shall conform to the provisions in Section 2-1.03 “Examination of Plans, Specifications, Contract and Site Work” of the General Provisions and these Special Provisions.
Prior to the opening of bids, all questions relative to this project shall be submitted in writing and received no later than 4 PM on September 1, 2023. Questions shall be directed to:
City of Campbell, Public Works Department
70 N. First Street, Campbell, CA 95008-1423
Attention: JoAnna Thomason
Email: [email protected]
Telephone: (408) 866-2701
COVID-19
The Contractor shall be responsible for taking steps to protect the health of their employees. The Contractor is subject to the requirements in Cal/OSHA COVID-19 Prevention Non-Emergency Regulations, or in some workplaces the Cal/OSHA Aerosol Transmissible Diseases (ATD) Standard, and should consult these regulations for additional applicable requirements. Contractor shall also refer to the Santa Clara County Public Health Guidelines for other requirements.
SECTION 3. AWARD AND EXECUTION OF CONTRACT
Determination Of Low Bid
Determination of Low Bid shall conform to the provisions in Section 3, “Award and Execution of Contract” of the General Provisions and these Special Provisions.
Per Section 3-1.01 “Award of Contract” of the General Provisions, the determination of the low bid will be based upon the total of the bid prices on the base contract and all the bid alternate items.
Bid Protests
Bid Protests shall conform to the provisions in Section 3-1.09, “Protesting of Bid Award” of the General Provisions and these Special Provisions.
Bid Protests are to be delivered to the following:
City of Campbell City Clerk
70 N. First Street, Campbell, CA 95008-1423
[email protected]
Tel: (408) 866-2117
8.b
Packet Pg. 152
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Special Provisions SP-4 Execution of Contract
Execution of Contract shall conform to the provisions in Section 3-1.02, “Execution of Contract” of the General Provisions and these Special Provisions.
The electronic executed Contract Documents including the notarized acknowledgement of the Contractor’s signature shall be emailed to: [email protected] with the subject line referencing “Executed Contract Documents for CAMPBELL POLICE OPERATIONS BUILDING, PROJECT NO. 23-RR”.
Contractor Licenses and Requirements
For this project, the Prime Contractor shall possess a valid Contractor License as specified and required in the prequalification process in 2022; license and registration shall conform to Section 3-1.01D of the General Provisions and these Special Provisions. Failure to possess the specified license shall render the bid as non-responsive and shall act as a bar to award the Contract to any bidder not possessing said license at the time of bid and forfeiture of the bid will result.
SECTION 4. SCOPE OF WORK
Description of Work
The work to be performed, in general, consists of furnishing all labor, tools, equipment, transportation, and materials required to complete the CAMPBELL POLICE OPERATIONS BUILDING, PROJECT NO. 23-RR.
Locations of Work
The project is located at 70 N. First Street, Campbell, CA 95008 within the City of Campbell:
https://goo.gl/maps/iDEkPmHuRcYMj8HfA
Price Adjustment
Price Adjustment shall conform to the provisions in Section 4-1.03C, “Price Adjustment” of the General Provisions and these Special Provisions by incorporating the following:
ADD to force account:
• Travel and Lodging
ADD to end of paragraph 3:
• For authorized changes performed by tier subcontractors of all levels below the first-tier subcontractor: fifteen percent (15%), plus five percent (5%) profit to the first-tier subcontractor, plus five percent (5%) profit to the Contractor (a total of twenty-five percent (25%)). Mark-ups beyond the second tier will not be accepted.
8.b
Packet Pg. 153
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Special Provisions SP-5 SECTION 5. CONTROL OF WORK
Order of Work
Order of Work shall conform to the provisions in Section 5-1.06, “Order of Work” of the General Provisions and these Special Provisions.
At least ten (10) working days before any work is started, the Contractor shall furnish to the Engineer a written schedule for the work. Additionally, Contractor shall submit any request for approval for special traffic consideration including but not limited to lane closures, etc. The Contractor shall thenceforth adhere diligently to said written schedule in the execution of the work.
The schedule shall identify the day and time work is proposed on the given street.
Inspection
Inspection shall conform to the provisions in Section 5-1.09, “Inspection” of the General Provisions and these Special Provisions by incorporating the following:
ADD 5-1.09B INSPECTION OF MATERIALS NOT LOCALLY PRODUCED Inspection of Materials Not Locally Produced. When the Contractor intends to purchase materials, fabricated products, or equipment from sources located more than 50 miles outside the geographical limits of the Agency, an inspector or accredited testing laboratory (approved by the Engineer), shall be engaged by the Contractor at its expense, to inspect the materials, equipment or process. This approval shall be obtained before producing any material or equipment. The inspector or representative of the testing laboratory shall judge the materials by the requirements of the Plans and Specifications. The Contractor shall forward reports required by the Engineer. No material or equipment shall be shipped nor shall any processing, fabrication or treatment of such materials be done without proper inspection by the approved agent.
Approval by said agent shall not relieve the Contractor of responsibility for complying with the Contract requirements.
Project Appearance
Project Appearance shall conform to the provisions in Section 5-1.16, “Project Appearance” of the General Provisions and these Special Provisions by incorporating the following:
SECTION 5-1.16A CONTRACTOR EQUIPMENT STAGING AND GOOD NEIGHBOR
GUIDELINES
1. ADD the following bullet point after the sixth bullet point:
• SIGN MATERIALS Structure and Framing: New wood and structurally adequate for required design and duration. Sign Surfaces: Exterior grade plywood with medium density overlay, minimum ¾ - inch thick, Grade A-C plywood, 48” x 96” size. Rough Hardware: Galvanized. Paint and Primers:
Exterior quality, two coats over appropriate primer. Background of color as selected and approved by Architect and Construction Manager. • Provide two digitally plotted signs, laminated, backed, and mounted with the bottom of the sign +36” above grade. The plotted image shall be 4-
8.b
Packet Pg. 154
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Special Provisions SP-6 color bubble jet digital output, or similar print quality, on a one-piece 5 mil vinyl sheet, with UV safe or solvent-based inks suitable for color retention in outdoor setting for 24 months.
Pre-Construction Conference
In accordance with Section 5-1.17 “Conferences” of the General Provisions, a pre-construction conference will be held shortly after the contract award The Contractor’s Project Manager and Superintendent shall attend the pre-construction conference. The Contractor is welcome to invite Project Foremen from their subcontracts to the conference. The Contractor shall prepare in advance the Critical Path Method (CMP) schedule in accordance with Section 8-1.04 “Schedule” of the General Provisions for discussion at the pre-construction conference.
Submittals
Submittals shall conform to the provisions in Section 5-1.20, “Submittals” of the General Provisions, Technical Specifications, and these Special Provisions by incorporating the following:
ADD: ELECTRONIC SUBMITTAL PROCEDURES
A. Summary:
a. Shop drawing and product data submittals shall be transmitted to Architect in electronic (PDF) format using Submittal Exchange, a website service designed specifically for trans- mitting submittals between construction team members.
b. The intent of electronic submittals is to expedite the construction process by reducing paperwork, improving
information flow, and decreasing turnaround time.
c. The electronic submittal process is not intended for color samples, color charts, or physical material samples.
B. Procedures:
a. Submittal Preparation - Contractor may use any or all of the following options:
i. Subcontractors and Suppliers provide electronic (PDF) submittals to Contractor via the Submittal Exchange
website.
ii. Subcontractors and Suppliers provide paper submittals to General Contractor who electronically scans and
converts to PDF format.
iii. Subcontractors and Suppliers provide paper submittals to Scanning Service which electronically scans and
converts to PDF format.
b. Contractor shall review and apply electronic stamp certifying that the submittal complies with the requirements of the Contract Documents including verification of manufacturer / product, dimensions and coordination of information with other parts of the work.
c. Contractor shall transmit each submittal to Architect using the Submittal Exchange website, www.submittalexchange.com .
8.b
Packet Pg. 155
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Special Provisions SP-7 d. Architect / Engineer review comments will be made available on the Submittal Exchange website for downloading.
Contractor will receive email notice of completed review. e. Distribution of reviewed submittals to subcontractors and suppliers is the responsibility of the Contractor.
f. Submit paper copies of reviewed submittals at project closeout for record purposes in accordance with Section 017700 – Closeout Procedures
C. Costs:
a. The cost of Submittal Exchange services has been paid in full by the Owner.
b. At Contractor’s option, training is available from Submittal Exchange regarding use of website and PDF submittals.
Contact Submittal Exchange at 1-800-714-0024.
c. Internet Service and Equipment Requirements:
i. Email address and Internet access at Contractor’s
main office and onsite construction office.
ii. Adobe Acrobat (www.adobe.com), Bluebeam PDF
Revu (www.bluebeam.com), or other similar PDF
review software for applying electronic stamps and
comments.
D. Execution:
a. The Contractor shall use Submittal Exchange to upload the following:
i. Submittals
ii. RFI’S
iii. Substitution requests
iv. Contractor Daily Reports
v. Contractor Daily Progress Photos
vi. SWPPPS Log Documents (ALL QSP Reports)
vii. PCOs
viii. Change Orders
ix. Permits
x. Pay Applications
xi. Any type Official Correspondences
SECTION 6. CONTROL OF MATERIALS
Materials Testing
Materials testing shall be done in accordance with the City of Campbell Quality Assurance Program (QAP), City of Campbell Standard Specifications (CCSS & General Provisions) dated July 1994 & March 2022, respectively, and in accordance with the project plans and specifications. Attention is also directed to the Standard Specifications (SS) dated 2006 and 2018, portions of which are incorporated into the CCSS and these Special Provisions by reference.
8.b
Packet Pg. 156
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Special Provisions SP-8 Contractor Quality Control
The Contractor will be required to submit quality control (QC) test results to the City. QC shall be in compliance and shall conform to the requirements noted in the 2018 SS unless otherwise noted herein these Special Provisions.
8.b
Packet Pg. 157
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Special Provisions SP-9 SECTION 7. LEGAL RELATIONS AND RESPONSIBILITY
Insurance Requirements
As prescribed under Section 7-1.11B “Insurance Requirements” of the General Provisions, the Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors.
Unless otherwise specified herein these Special Provisions or authorized by the Public Works Director, the following shall be required.
Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage “occurrence” form CG 0001 (Ed. 11/85)
2. Insurance Services Office form number CA 001 (Ed. 1/87) covering Automobile Liability code 1 (any auto).
3. Workers’ Compensation insurance as required by the Labor Code of the State of California and Employers Liability insurance.
Minimum Limits of Insurance
1. General Liability: $1,000,000.00 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: $1,000,000.00 per accident for bodily injury and property damage.
3. Employer’s Liability: $1,000,000.00 per accident for bodily injury or disease.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.
Other Insurance Provisions
The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
8.b
Packet Pg. 158
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Special Provisions SP-10
1. Endorsements must name the Contractor, the City, its officers, officials, employees, volunteers, and agents as well as the County of Santa Clara, members of the Board of Supervisors of the County of Santa Clara, and the officers, agents, and employees of the County of Santa Clara, individually and collectively as additional insureds.
2. The City, its officers, employees and volunteers are to be covered as insureds with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Contractor; and with respect to the liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance, or as a separate owner’s policy.
3. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance as respects the City its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City of Campbell, its officers, officials, employees or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.
4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the City of Campbell.
5. The Contractor shall procure and maintain Course of Construction insurance for those projects with “Construction Risk” as defined by the City Engineer and as specifically required in these Special Provisions. Course of Construction policies, if required, shall name the City of Campbell as loss payee, and the insurer shall waive all rights of subrogation against the City.
Workers’ Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from work performed by the Contractor for the City of Campbell.
Acceptability of Insurers
Unless otherwise approved, insurance is to be issued by an issuer with a current A.M. Best Rating of A:VII and be authorized to transact business in the State of California.
Verification of Coverage
Contractor shall furnish the City with original certificates of insurance and amendatory endorsements effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications, at any time.
Permit number and address or project number and address shall be clearly stated on all insurance documents.
Subcontractors
8.b
Packet Pg. 159
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Special Provisions SP-11 Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. Endorsements for each subcontractor must name the Contractor, the City, its officers, officials, employees, volunteers, and agents as well as the County of Santa Clara, members of the Board of Supervisors of the County of Santa Clara, and the officers, agents, and employees of the County of Santa Clara, individually and collectively as additional insured. All coverages for subcontractors shall be subject to all of the requirements stated herein.
Public Safety
Public Safety shall conform to the provisions in Section 7-1.08 "Public Safety," of the General Provisions and these Special Provisions.
The Contractor shall maintain a safe workplace throughout the job including, but not limited to, maintenance of barricades, maintenance of safe pedestrian walkways and handicap access throughout or around the project site, and maintenance of pavement within the limits of the roadway and driveways with a suitable traffic-bearing surface. The Contractor shall fulfill the requirements of this Section 24 hours per day, seven days a week, including holidays, from the time of the Notice to Proceed is issued until the project is formally accepted.
The Contractor shall conform to the City’s Storm Water Pollution Control Ordinance and Best Management Practices (BMP) for the Construction Industry preventing contamination of the City’s storm drain system. A copy of the Ordinance and the BMP’s are included in Appendices List.
Prevailing Wage
Attention is directed to Section 7-1.01A (3) “Prevailing Wage” of the General Provisions.
Specifically, Contractor shall comply with and ensure that all Subcontractors comply with prevailing wage laws (including but not limited to the California Labor Code), regulations, and determinations published by the Department of Industrial Relations (DIR) for the State of California – as indicated on the following website:
https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm/.
Copies of the applicable California Prevailing Wage Rates for this project can be found in Appendix XI.
Water Pollution
Water Pollution shall conform to the provisions in Section 7-1.0F, “Water Pollution” of the General Provisions and these Special Provisions by incorporating the following:
ADD: Contractor shall comply with all requirements of the Project’s Storm Water Pollution Prevention Plan.
8.b
Packet Pg. 160
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Special Provisions SP-12 SECTION 8. PROSECUTION AND PROGRESS
Subcontracting
Subcontracting shall conform to the provisions in Section 8-1.01, “Subcontracting” of the General Provisions and these Special Provisions by incorporating the following:
DELETE paragraph two (2) in its entirety:
The Contractor shall perform not less than 30 percent of the Contract Sum, except that any designated “Specialty Items” may be performed by subcontract and the amount of any such “Specialty Items” so performed may be deducted from the original total Contract Sum before computing the amount of work required to be performed by the Contractor with the Contractor’s own
organization.
Hours of Work
Hours of Work shall conform to the provisions in Section 8-1.06 “Time of Completion” of the General Provisions unless otherwise approved in writing by the Engineer or specified in these Special Provisions.
The work hours will be strictly enforced. The Engineer has full authority to implement the working hours and completely shut down the construction operations outside the hours of work specified.
Should the provisions of this section not be met, liquidated damages of Five Hundred Dollars ($500.00) for every 60-minute time period (or portion thereof) beyond the hours of work allowable shall be withheld from moneys due to the Contractor.
Time of Completion
Time of Completion shall conform to the provisions in Section 8-1.06, “Time of Completion” of the General Provisions and these Special Provisions by incorporating the following:
Part 4 paragraph 2 ADD the following:
Estimated climatic average range of adverse weather days (based on working days)
January – 3
February – 4
March – 3
April – 2
October – 1
November – 3
December – 4
The Contractor shall diligently prosecute the work to completion before the expiration of 380 WORKING DAYS not including Revocable Bid Item No. 2A after the date of the first working day. The time of completion shall include all allowances for mobilization and total completion of all work including final punch list work and final clean up. Working days shall be as shown on the Construction Workday Calendar contained in Appendix VI.
8.b
Packet Pg. 161
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Special Provisions SP-13 Liquidated Damages
Liquidated damages shall conform to the provisions in Section 8-1.07 “Liquidated Damages” of the General Provisions and these Special Provisions.
Time is of the essence for completion of this project. The Contractor shall pay to the City of Campbell the sum of Nine Thousand and Five Hundred Dollars ($9,500.00) per day for each and every calendar day delay in the finishing of the work in excess of working days prescribed above. Liquidated damages shall also be assessed for non-compliance with the requirements stated in "Hours of Work"
SECTION 9. MEASUREMENT, PAYMENT, AND CLAIMS
Measurement and Payment
Full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in compliance with the General Provisions and these Special Provisions Sections 1 – 9, shall be deemed included in the price paid for other contract items and no additional compensation shall be allowed therefore.
8.b
Packet Pg. 162
Attachment: Construction Contract Documents (Lathrop Construction Award - PD)
TECHNICAL SPECIFICATIONS
PROJECT MANUAL
Volume I & II: Technical
Specifications
Bid Set
(separate file)
8.b
Packet Pg. 163
Attachment: Construction Contract Documents (Lathrop Construction Award - PD)
APPENDICES
8.b
Packet Pg. 164
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) App I
Appendix I:
Storm Water Pollution Prevention Plan
8.b
Packet Pg. 165
Attachment: Construction Contract Documents (Lathrop Construction Award - PD)
STORMWATER POLLUTION PREVENTION PLAN
for
Campbell Police Operations Building
RISK LEVEL 2
Legally Responsible Person (LRP):
The City of Campbell
7 0 N. First Street
Todd Capurso, Public Works Director
(408) 866-2150
Prepared for:
The City of Campbell
7 0 North 1st Street
Campbell, CA 95008
Project Address:
70 North 1st Street
Campbell, CA 95008
SWPPP Prepared by:
LPA
60 S Market Street, Suite #1250
San Jose, CA 95113
Phone: (949)261-1001
Fax: (949)260-1190
QSD: Cynthia Dunnells, RCE 68437 / QSD 01103
SWPPP Preparation Date
May 19, 2023
E
stimated Project Dates:
Start of Construction 08/01/2023 Completion Construction
01/31/2026
8.b
Packet Pg. 166
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Prefix Page i
TABLE OF CONTENTS
q^_ib=lc=`lkqbkqp= KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK= á nr^ifcfba=ptmmm=absbilmbo= KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK= N ibd^iiv=obpmlkpf_ib=mboplk= KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK= O ^jbkajbkq=ild=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK= P pb`qflk=N=J=ptmmm=obnrfobjbkqp=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK= Q NKN fåíêçÇìÅíáçå=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=Q NKO mÉêãáí=oÉÖáëíê~íáçå=açÅìãÉåíë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=Q NKP ptmmm=^î~áä~Äáäáíó=~åÇ=fãéäÉãÉåí~íáçå=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=Q NKQ ptmmm=^ãÉåÇãÉåíë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=R NKR oÉíÉåíáçå=çÑ=oÉÅçêÇë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=S NKS oÉèìáêÉÇ=kçåJ`çãéäá~åÅÉ=oÉéçêíáåÖ=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=S NKT ^ååì~ä=oÉéçêí=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=T NKU `Ü~åÖÉë=íç=mÉêãáí=`çîÉê~ÖÉ=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=T NKV kçíáÅÉ=çÑ=qÉêãáå~íáçå=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=T pb`qflk=O=J=molgb`q=fkcloj^qflk=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK= U OKN mêçàÉÅí=~åÇ=páíÉ=aÉëÅêáéíáçå=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=U OKNKN páíÉ=aÉëÅêáéíáçå=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=U OKNKO bñáëíáåÖ=`çåÇáíáçåë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=U OKNKP bñáëíáåÖ=aê~áå~ÖÉKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=U OKNKQ dÉçäçÖó=~åÇ=dêçìåÇï~íÉê=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=U OKNKR mêçàÉÅí=aÉëÅêáéíáçåKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=U OKNKS aÉîÉäçéÉÇ=`çåÇáíáçå=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=V OKO mÉêãáíë=~åÇ=dçîÉêåáåÖ=açÅìãÉåíë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=V OKP píçêãï~íÉê=oìåJlå=Ñêçã=lÑÑëáíÉ=^êÉ~ë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=V OKQ cáåÇáåÖë=çÑ=íÜÉ=`çåëíêìÅíáçå=páíÉ=pÉÇáãÉåí=~åÇ=oÉÅÉáîáåÖ=t~íÉê=oáëâ=aÉíÉêãáå~íáçå=KKKKKKKKKKKKKKKKKKKKKK=V OKR `çåëíêìÅíáçå=pÅÜÉÇìäÉ=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=NN OKS mçíÉåíá~ä=`çåëíêìÅíáçå=^Åíáîáíó=~åÇ=mçääìí~åí=pçìêÅÉë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=NN OKT fÇÉåíáÑáÅ~íáçå=çÑ=kçåJpíçêãï~íÉê=aáëÅÜ~êÖÉë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=NN OKU oÉèìáêÉÇ=páíÉ=j~é=fåÑçêã~íáçå=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=NO pb`qflk=P=J=_bpq=j^k^dbjbkq=mo^`qf`bp= KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK= NQ PKN pÅÜÉÇìäÉ=Ñçê=_jm=fãéäÉãÉåí~íáçå=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=NQ PKO bêçëáçå=~åÇ=pÉÇáãÉåí=`çåíêçä=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=NR PKOKN bêçëáçå=`çåíêçä=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=NR PKOKO pÉÇáãÉåí=`çåíêçäë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=NU PKP kçåJpíçêãï~íÉê=`çåíêçäë=~åÇ=t~ëíÉ=~åÇ=j~íÉêá~äë=j~å~ÖÉãÉåí=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=ON PKPKN kçåJpíçêãï~íÉê=`çåíêçäë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=ON
8.b
Packet Pg. 167
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Prefix Page ii
PKPKO j~íÉêá~äë=j~å~ÖÉãÉåí=~åÇ=t~ëíÉ=j~å~ÖÉãÉåí=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=OQ PKQ mçëí=ÅçåëíêìÅíáçå=píçêãï~íÉê=j~å~ÖÉãÉåí=jÉ~ëìêÉë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=OT pb`qflk=Q=J=_jm=fkpmb`qflkI=j^fkqbk^k`bI=^ka=o^fk=bsbkq=^`qflk=mi^kp=KKKKKKKKKKKKKKKKKKKKKKKK= OU QKN _jm=fåëéÉÅíáçå=~åÇ=j~áåíÉå~åÅÉ=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=OU QKO o~áå=bîÉåí=^Åíáçå=mä~åë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=OU pb`qflk=R=J=qo^fkfkd=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK= OV pb`qflk=S=J=obpmlkpf_ib=m^oqfbp=^ka=lmbo^qlop=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK= PM SKN oÉëéçåëáÄäÉ=m~êíáÉë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=PM SKO `çåíê~Åíçê=iáëí=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=PN pb`qflk=T=J=`lkpqor`qflk=pfqb=jlkfqlofkd=moldo^j=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK= PO TKN mìêéçëÉ=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=PO TKO ^ééäáÅ~Äáäáíó=çÑ=mÉêãáí=oÉèìáêÉãÉåíë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=PO TKPK tÉ~íÜÉê=~åÇ=o~áå=bîÉåí=qê~ÅâáåÖ=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=PO TKPKN tÉ~íÜÉê=qê~ÅâáåÖ=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=PO TKPKO o~áå=d~ìÖÉë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=PQ TKQ jçåáíçêáåÖ=içÅ~íáçåë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=PQ TKR p~ÑÉíó=~åÇ=jçåáíçêáåÖ=bñÉãéíáçåë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=PQ TKS sáëì~ä=jçåáíçêáåÖ=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=PQ TKSKN oçìíáåÉ=lÄëÉêî~íáçåë=~åÇ=fåëéÉÅíáçåë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=PR TKSKNKN oçìíáåÉ=_jm=fåëéÉÅíáçåë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=PR TKSKNKO kçåJpíçêãï~íÉê=aáëÅÜ~êÖÉ=lÄëÉêî~íáçåë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=PR TKSKO o~áåJbîÉåí=qêáÖÖÉêÉÇ=lÄëÉêî~íáçåë=~åÇ=fåëéÉÅíáçåë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=PS TKSKOKN sáëì~ä=lÄëÉêî~íáçåë=mêáçê=íç=~=cçêÉÅ~ëíÉÇ=nì~äáÑóáåÖ=o~áå=bîÉåí=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=PS TKSKOKO _jm=fåëéÉÅíáçåë=aìêáåÖ=~å=bñíÉåÇÉÇ=píçêã=bîÉåí=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=PS TKSKOKP sáëì~ä=lÄëÉêî~íáçåë=cçääçïáåÖ=~=nì~äáÑóáåÖ=o~áå=bîÉåí=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=PS TKSKP sáëì~ä=jçåáíçêáåÖ=mêçÅÉÇìêÉë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=PS TKSKQ sáëì~ä=jçåáíçêáåÖ=cçääçïJré=~åÇ=oÉéçêíáåÖ=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=PT TKSKR sáëì~ä=jçåáíçêáåÖ=içÅ~íáçåë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=PT TKT t~íÉê=nì~äáíó=p~ãéäáåÖ=~åÇ=^å~äóëáë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=PU TKTKN p~ãéäáåÖ=~åÇ=^å~äóëáë=mä~å=Ñçê=kçåJsáëáÄäÉ=mçääìí~åíë=áå=píçêãï~íÉê=oìåçÑÑ=aáëÅÜ~êÖÉëKKKKKKKKK=PU TKTKNKN p~ãéäáåÖ=pÅÜÉÇìäÉ=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=PV TKTKNKO p~ãéäáåÖ=içÅ~íáçåë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=PV TKTKNKP jçåáíçêáåÖ=mêÉé~ê~íáçå=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=QN TKTKNKQ ^å~äóíáÅ~ä=`çåëíáíìÉåíë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=QO TKTKNKR p~ãéäÉ=`çääÉÅíáçå=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=QQ TKTKNKS p~ãéäÉ=^å~äóëáë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=QQ TKTKNKT a~í~=bî~äì~íáçå=~åÇ=oÉéçêíáåÖ=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=QS
8.b
Packet Pg. 168
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Prefix Page iii
TKTKO p~ãéäáåÖ=~åÇ=^å~äóëáë=mä~å=Ñçê=ée=~åÇ=qìêÄáÇáíó=áå=píçêãï~íÉê=oìåçÑÑ=aáëÅÜ~êÖÉë=KKKKKKKKKKKKKKKKK=QS TKTKOKN p~ãéäáåÖ=pÅÜÉÇìäÉ=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=QS TKTKOKO p~ãéäáåÖ=içÅ~íáçåë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=QS TKTKOKP jçåáíçêáåÖ=mêÉé~ê~íáçå=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=QT TKTKOKQ cáÉäÇ=m~ê~ãÉíÉêë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=QU TKTKOKR p~ãéäÉ=`çääÉÅíáçå=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=QV TKTKOKS cáÉäÇ=jÉ~ëìêÉãÉåíë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=QV TKTKOKT a~í~=bî~äì~íáçå=~åÇ=oÉéçêíáåÖ=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=RM TKTKP p~ãéäáåÖ=~åÇ=^å~äóëáë=mä~å=Ñçê=kçåJpíçêãï~íÉê=aáëÅÜ~êÖÉë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=RM TKTKPKN p~ãéäáåÖ=pÅÜÉÇìäÉ=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=RN TKTKPKO p~ãéäáåÖ=içÅ~íáçåë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=RN TKTKPKP jçåáíçêáåÖ=mêÉé~ê~íáçå=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=RN TKTKPKQ ^å~äóíáÅ~ä=`çåëíáíìÉåíë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=RP TKTKPKR p~ãéäÉ=`çääÉÅíáçå=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=RR TKTKPKS p~ãéäÉ=^å~äóëáë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=RR TKTKPKT a~í~=bî~äì~íáçå=~åÇ=oÉéçêíáåÖ=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=RR TKTKQ p~ãéäáåÖ=~åÇ=^å~äóëáë=mä~å=Ñçê=líÜÉê=mçääìí~åíë=oÉèìáêÉÇ=Äó=íÜÉ=oÉÖáçå~ä=t~íÉê=_ç~êÇ=KKKKKKKKKK=RT TKTKQKN p~ãéäáåÖ=pÅÜÉÇìäÉ=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=RT TKTKQKO p~ãéäáåÖ=içÅ~íáçåë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=RT TKTKQKP jçåáíçêáåÖ=mêÉé~ê~íáçå=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=RT TKTKQKQ p~ãéäÉ=`çääÉÅíáçå=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=RV TKTKQKR p~ãéäÉ=^å~äóëáë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=RV TKTKQKS a~í~=bî~äì~íáçå=~åÇ=oÉéçêíáåÖ=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=SN TKTKR qê~áåáåÖ=çÑ=p~ãéäáåÖ=mÉêëçååÉä=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=SN TKTKS p~ãéäÉ=`çääÉÅíáçå=~åÇ=e~åÇäáåÖ=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=SN TKTKSKN p~ãéäÉ=`çääÉÅíáçå=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=SN TKTKSKO p~ãéäÉ=e~åÇäáåÖ=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=SO TKTKSKP p~ãéäÉ=açÅìãÉåí~íáçå=mêçÅÉÇìêÉë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=SP TKU ^ÅíáîÉ=qêÉ~íãÉåí=póëíÉã=jçåáíçêáåÖ=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=SP TKV _áç~ëëÉëëãÉåí=jçåáíçêáåÖ=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=SP TKNM t~íÉêëÜÉÇ=jçåáíçêáåÖ=léíáçå=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=SP TKNN nì~äáíó=^ëëìê~åÅÉ=~åÇ=nì~äáíó=`çåíêçä=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=SP TKNNKN cáÉäÇ=içÖë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=SP TKNNKO `äÉ~å=p~ãéäáåÖ=qÉÅÜåáèìÉë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=SQ TKNNKP `Ü~áå=çÑ=`ìëíçÇó=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=SQ TKNNKQ n^Ln`=p~ãéäÉë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=SQ TKNNKQKN cáÉäÇ=aìéäáÅ~íÉë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=SQ TKNNKQKO bèìáéãÉåí=_ä~åâë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=SQ
8.b
Packet Pg. 169
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Prefix Page iv
TKNNKQKP cáÉäÇ=_ä~åâë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=SR TKNNKQKQ qê~îÉä=_ä~åâë=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=SR TKNNKR a~í~=sÉêáÑáÅ~íáçå=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=SR TKNO oÉÅçêÇë=oÉíÉåíáçå=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK=SS `pjm=^qq^`ejbkq=NW tb^qebo=obmloqp=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK= ST `pjm=^qq^`ejbkq=OW jlkfqlofkd=ob`loap=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK= SU `pjm=^qq^`ejbkq=PW bu^jmib=clojp= KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK= SV `pjm=^qq^`ejbkq=QW cfbia=jbqbo=fkpqor`qflkp= KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK= TS `pjm=^qq^`ejbkq=RW prmmibjbkq^i=fkcloj^qflk=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK= TT pb`qflk=U=J=obcbobk`bp=KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK= TU
Appendices
A
ppendix A: Calculations
Appendix B: Site Maps
Appendix C: Permit Registration Documents
Appendix D: SWPPP Amendment Certifications
Appendix E: Submitted Changes to PRDs
Appendix F: Construction Schedule
Appendix G: Construction Activities, Materials Used, and Associated Pollutants Appendix H: CASQA Stormwater BMP Handbook Portal: Construction Fact Sheets Appendix I: BMP Inspection Form
Appendix J: Project Specific Rain Event Action Plan
Appendix K: Training Reporting Form
Appendix L: Responsible Parties
Appendix M: Contractors and Subcontractors
Appendix N: Construction General Permit
Appendix O: Field Sampling Document
A
cronym List
ASBS Areas of Special Biological Significance
ASTM American Society of Testing and Materials; Standard Test Method for Particle- Size Analysis of Soils
ATS Active Treatment System
BASMAA Bay Area Storm Water Management Agencies Association BAT Best Available Technology Economically Achievable
BCT Best Conventional Pollutant Control Technology
8.b
Packet Pg. 170
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Prefix Page v
BMP Best Management Practices
B
OD Biochemical Oxygen Demand
BPJ Best Professional Judgment
CAFO Confined Animal Feeding Operation
CCR California Code of Regulations
CEQA California Environmental Quality Act
CFR Code of Federal Regulations
CGP NPDES General Permit for Storm Water Discharges Associated with Construction Activities
CIWQS California Integrated Water Quality System
CKD Cement Kiln Dust
COC Chain of Custody
CPESC Certified Professional in Erosion and Sediment Control CPSWQ Certified Professional in Storm Water Quality
CSMP Construction Site Monitoring Program
CTB Cement Treated Base
CTR California Toxics Rule
CWA Clean Water Act
CWC California Water Code
CWP Center for Watershed Protection
DADMAC Diallyldimethyl-ammonium chloride
DDNR Delaware Department of Natural Resources
DFG Department of Fish and Game
DHS Department of Health Services
DWQ Division of Water Quality
EC Electrical Conductivity
ELAP Environmental Laboratory Accreditation Program
EPA Environmental Protection Agency
ESA Environmentally Sensitive Area
ESC Erosion and Sediment Control
HSPF Hydrologic Simulation Program Fortran
JTU Jackson Turbidity Units
LID Low Impact Development
LOEC Lowest Observed Effect Concentration
LRP Legally Responsible Person
LUP Linear Underground/Overhead Projects
8.b
Packet Pg. 171
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Prefix Page vi
MATC Maximum Allowable Threshold Concentration
M
DL Method Detection Limits
MRR Monitoring and Reporting Requirements
MS4 Municipal Separate Storm Sewer System
MUSLE Modified Universal Soil Loss Equation
NAL Numeric Action Level
NEL Numeric Effluent Limitation
NICET National Institute for Certification in Engineering Technologies NOAA National Oceanic and Atmospheric Administration
NOEC No Observed Effect Concentration
NOI Notice of Intent
NOT Notice of Termination
NPDES National Pollutant Discharge Elimination System
NRCS Natural Resources Conservation Service
NTR National Toxics Rule
NTU Nephelometric Turbidity Units
O&M Operation and Maintenance
PAC Polyaluminum chloride
PAM Polyacrylamide
PASS Polyaluminum chloride Silica/sulfate
POC Pollutants of Concern
POP Probability of Precipitation
POTW Publicly Owned Treatment Works
PRDs Permit Registration Documents
PWS Planning Watershed
QAMP Quality Assurance Management Plan
QA/QC Quality Assurance/Quality Control
QSP Qualified SWPPP Practitioner
REAP Rain Event Action Plan
RB Regional Board
RWQCB Regional Water Quality Control Board
ROWD Report of Waste Discharge
RUSLE Revised Universal Soil Loss Equation
RW Receiving Water
SMARTS Storm water Multi Application Reporting and Tracking System SS Settleable Solids
8.b
Packet Pg. 172
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Prefix Page vii
SSC Suspended Sediment Concentration
S
USMP Standard Urban Storm Water Mitigation Plan
SW Storm Water
SWARM Storm Water Annual Report Module
SWAMP Surface Water Ambient Monitoring Program
SWMM Storm Water Management Model
SWMP Storm Water Management Program
SWPPP Storm Water Pollution Prevention Plan
TC Treatment Control
TDS Total Dissolved Solids
TMDL Total Maximum Daily Load
TSS Total Suspended Solids
USACOE U.S. Army Corps of Engineers
USC United States Code
USEPA United States Environmental Protection Agency
USGS United States Geological Survey
WDID Waste Discharge Identification Number
WDR Waste Discharge Requirements
WLA Waste Load Allocation
WET Whole Effluent Toxicity
WPCD’s Water Pollution Control Drawings
WRCC Western Regional Climate Center
WQBEL Water Quality Based Effluent Limitation
WQO Water Quality Objective
WQS Water Quality Standard
8.b
Packet Pg. 173
Attachment: Construction Contract Documents (Lathrop Construction Award - PD)
8.b
Packet Pg. 174
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Legally Responsible Person Page 2
LEGALLY RESPONSIBLE PERSON
Approval and Certification of the Stormwater Pollution Prevention Plan
Project Name: Campbell Police Operations Building
LPA Project Number/ID 3013210
“I certify under penalty of law that this document and all Attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system or those persons directly responsible for gathering the information, to the best of my knowledge and belief, the information submitted is, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations." The City of Campbell
Legally Responsible Date
(408) 866-2150
Signature of Legally Responsible Person or
Approved Signatory
Telephone Number
Todd Capurso, Public Works Director [email protected] Name of Legally Responsible Person or
Approved Signatory
E-mail
=
=
=
8.b
Packet Pg. 175
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Amendment Log Page 3
AMENDMENT LOG
Project Name: Ca mpbell Police Operations Building
LPA Project Number/ID 3013210
Amendment
No
. Date Brief Description of Amendment, include
section and page number
Prepared and Approved
By
Name:
QSD#
Name:
QSD#
Name:
QSD#
Name:
QSD#
Name:
QSD#
Name:
QSD#
Name:
QSD#
Name:
QSD#
Name:
QSD#
8.b
Packet Pg. 176
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 1 Page 4
SECTION 1 - SWPPP REQUIREMENTS
1.1 INTRODUCTION
The existing Campbell Police Operations site is 5.64 acres and is located at 70 North 1 st Street in Campbell, California. The new project site (Police Operations Building) is approximately 1.54 acres (27%) of the 5.64 acre site. The property is owned and being developed by The City of Campbell. The project’s location is shown on the Vicinity Map in Appendix B.
This Stormwater Pollution Prevention Plan (SWPPP) is designed to comply with California’s General Permit for Stormwater Discharges Associated with Construction and Land Disturbance Activities (General Permit) Order No. 2009-0009-DWQ as amended in 2010 and 2012 (NPDES No. CAS000002) issued by the State Water Resources Control Board (State Water Board). This SWPPP has been prepared following the SWPPP provided on the California Stormwater Quality Association Stormwater Best Management Practice Handbook Portal: Construction (CASQA, 2012). In accordance with the General Permit, Section XIV, this SWPPP is designed to address the following:
• Pollutants and their sources, including sources of sediment associated with construction, construction site erosion and other activities associated with construction activity are controlled; • Where not otherwise required to be under a Regional Water Quality Control Board (Regional Water Board) permit, all non-stormwater discharges are identified and either eliminated, controlled, or treated;
• Site BMPs are effective and result in the reduction or elimination of pollutants in stormwater discharges and authorized non-stormwater discharges from construction activity to the Best Available Technology/Best Control Technology (BAT/BCT) standard.
Calculations and design details as well as BMP controls are complete and correct (identified in Appendix A).
1.2 PERMIT REGISTRATION DOCUMENTS
Required Permit Registration Documents (PRDs) shall be submitted to the State Water Board via the Stormwater Multi Application and Report Tracking System (SMARTS) by the Legally Responsible Person (LRP), or authorized personnel (i.e., Approved Signatory) under the direction of the LRP. The project- specific PRDs include:
1. Notice of Intent (NOI);
2. Risk Assessment (Construction Site Sediment and Receiving Water Risk Determination);
3. Site Map;
4. Annual Fee;
5. Signed Certification Statement (LRP Certification is provided electronically with SMARTS PRD submittal); and
6. SWPPP.
Site Maps can be found in Appendix B. A copy of the submitted PRDs shall also be kept in Appendix C along with the Waste Discharge Identification (WDID) confirmation.
1.3 SWPPP AVAILABILITY AND IMPLEMENTATION
The discharger shall make the SWPPP available at the construction site during working hours (see Section 7.5 of CSMP for working hours) while construction is occurring and shall be made available upon request by a State or Municipal inspector. When the original SWPPP is retained by a crewmember in a construction vehicle and is not currently at the construction site, current copies of the BMPs and map/drawing will be left with the field crew and the original SWPPP shall be made available via a request by radio/telephone. (CGP Section XIV.C)
8.b
Packet Pg. 177
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 1 Page 5
The SWPPP shall be implemented concurrently with the start of ground disturbing activities.
1. 4 SWPPP AMENDMENTS
The SWPPP should be revised when:
• If there is a General Permit violation.
• When there is a reduction or increase in total disturbed acreage (General Permit Section II Part C).
• BMPs do not meet the objectives of reducing or eliminating pollutants in stormwater discharges.
Additionally, the SWPPP shall be amended when:
• There is a change in construction or operations which may affect the discharge of pollutants to surface waters, groundwater(s), or a municipal separate storm sewer system (MS4); • When there is a change in the project duration that changes the project’s risk level; or • When deemed necessary by the QSD. The QSD has determined that the changes listed in Table
1.1 can be field determined by the QSP. All other changes shall be made by the QSD as formal amendments to the SWPPP.
The following items shall be included in each amendment:
• Who requested the amendment;
• The location of proposed change;
• The reason for change;
• The original BMP proposed, if any; and
• The new BMP proposed.
Amendment shall be logged at the front of the SWPPP and certification kept in Appendix D. The SWPPP text shall be revised replaced, and/or hand annotated as necessary to properly convey the amendment.
SWPPP amendments must be made by a QSD. The following changes have been designated by the QSD as "to be field determined” and constitute minor changes that the QSP may implement based on field conditions.
8.b
Packet Pg. 178
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 1 Page 6
Table 1.1 List of Changes to be Field Determined
C
andidate changes for field location or
determination by QSP(1)
Check changes that can be field located
or field determined by QSP
Increase quantity of an Erosion or Sediment Control
Measure X
Relocate/Add stockpiles or stored materials X
Relocate or add toilets X
Relocate vehicle storage and/or fueling locations X
Relocate areas for waste storage X
Relocate water storage and/or water transfer location X Changes to access points (entrance/exits) X
Change type of Erosion or Sediment Control Measure X
Changes to location of erosion or sediment control X
Minor changes to schedule or phases X (If end date of construction is not affected)
Changes in construction materials
(1) Any field changes not identified for field location or field determination by QSP must be approved by QSD
1.5 RETENTION OF RECORDS
Paper or electronic records of documents required by this SWPPP shall be retained for a minimum of three years from the date generated or date submitted, whichever is later, for the following items:
• Site Inspections;
• Compliance Certifications;
• Discharge Reports; and
• Approved SWPPP documents and amendments
These records shall be available at the Site until construction is complete. Records assisting in the determination of compliance with the General Permit shall be made available within a reasonable time, to the Regional Water Board, State Water Board or U.S. Environmental Protection Agency (EPA) upon request. Requests by the Regional Water Board for retention of records for a period longer than three years shall be adhered to.
1.6 REQUIRED NON-COMPLIANCE REPORTING
If a discharge violation occurs the QSP shall immediately notify the LRP. The LRP shall include information on the violation with the Annual Report. Corrective measures will be implemented immediately following the discharge or written notice of non-compliance from the Regional Water Board.
Discharges and corrective actions will be documented on the NAL Exceedance Site Evaluation Report Form in CSMP Attachment 3 “Example Forms.”
The report to the LRP and to the Regional Water Board will contain the following items:
8.b
Packet Pg. 179
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 1 Page 7
• T he date, time, location, nature of operation and type of unauthorized discharge. • The cause or nature of the notice or order.
• The control measures (BMPs) deployed before the discharge event, or prior to receiving notice or order.
The date of deployment and type of control measures (BMPs) deployed after the discharge event, or after receiving the notice or order, including additional measures installed or planned to reduce or prevent re-occurrence.
Reporting requirements for Numeric Action Level (NALs) exceedances are discussed in Section 7.7.2.7.
1.7 ANNUAL REPORT
The General Permit requires that permittees prepare, certify, and electronically submit an Annual Report no later than September 1
st of each year. Reporting requirements are identified in Section XVI of the General Permit. Annual reports will be filed in SMARTS and in accordance with information required by the on-line forms.
1.8 CHANGES TO PERMIT COVERAGE
The General Permit allows for the reduction or increase of the total acreage covered under the General Permit when: a portion of the project is complete and/or conditions for termination of coverage have been met; when ownership of a portion of the project is purchased by a different entity; or when new acreage is added to the project.
Modified PRDs shall be filed electronically within 30 days of a reduction or increase in total disturbed area if a change in permit covered acreage is to be sought. The SWPPP shall be modified appropriately, shall be logged at the front of the SWPPP and certification of SWPPP amendments are to be kept in Appendix D. Updated PRDs submitted electronically via SMARTS can be found in Appendix E.
1.9 NOTICE OF TERMINATION
A Notice of Termination (NOT) must be submitted electronically by the LRP via SMARTS to terminate coverage under the General Permit. The NOT must include a final Site Map and representative photographs of the project site that demonstrate final stabilization has been achieved. The NOT shall be submitted within 90 days of completion of construction. The Regional Water Board will consider a construction site complete when the conditions of the General Permit, Section II.D have been met.
8.b
Packet Pg. 180
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 2 Page 8
SECTION 2 - PROJECT INFORMATION
2.1 PROJECT AND SITE DESCRIPTION
2.1.1 Site Description
The existing Campbell Police Operations site is 5.64 acres and is located at 70 North 1 st Street in Campbell, California. The new project site (Police Operations Building) is approximately 1.54 acres (27%) of the 5.64 acre site. The project site is located approximately 0.4 miles west of Interstate-17 and 0.6 miles east of Campbell Community Center. The project site is located approximately 12.3 miles south of San Francisco Bay. The project is located at 37.288490 Latitude and -121.944230 Longitude and is identified on the Site Map in Appendix B.
2.1.2 Existing Conditions
As of the initial date of this SWPPP, the project site currently consists of an asphalt-paved parking lot, which is in the northwest corner of the property. There are no known historic sources of contamination at the site.
2.1.3 Existing Drainage
The project site slopes to the south. The elevation of the project site ranges from 196 to 197 feet above mean sea level (msl). Surface drainage at the site currently flows from the east to the south, towards a series of storm drain inlets. Stormwater runoff on the project site is either captured and conveyed in underground systems discharging to municipal off-site systems or is infiltrated on-site. Stormwater discharges, from the site, are not considered direct discharges, as defined by the State Water Board into Los Gatos Creek. Existing site topography, drainage patterns, and stormwater conveyance systems are shown on WPCD-03.
The project discharges to Los Gatos Creek that is listed for water quality impairment on the most recent 303(d)-list for:
• Diazinon
• Pesticides
2.1.4 Geology and Groundwater
The geotechnical report was prepared for the site work by Rockridge Geotechnical in June 2021. Per the report, the site contains loose to dense clayey sand with varying gravel content to depths of approximately 5 to 7 feet below ground surface. The clayey sand is underlain by interbedded medium dense to very dense gravel with varying sand and clay content, very dense sand with gravel, and very stiff sandy clay to the maximum explored depth of 40.8 feet below ground surface. Groundwater occurs beneath the site at approximately 50 feet below ground surface. Refer to the Geotech Report for more details (see Section 8 for reference).
2.1.5 Project Description
Project grading will occur on approximately 1.54 acres of the property, which comprises approximately 27 percent of the total property. The limits of grading are shown on WPCD-01 in Appendix B. Grading will include 4,600 cubic yards of cut and 1,800 cubic yards of fill, with the total graded material estimated to be 2,800 cubic yards of cut. As necessary, soil will be stockpiled in locations as determined by the contractor and approved by the LRP; the Contractor and QSP will document locations on the Exhibits in Appendix B. Construction activities will be phased as shown on the latest Schedule in Appendix F.
8.b
Packet Pg. 181
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 2 Page 9
2.1.6 Developed Condition
P
ost construction surface drainage will be directed as follows:
• Operations Building: Surface drainage will be conveyed to a series of drainage inlets and trench drains. Flows will be directed to the drainage system owned by City of Campbell. • Other pavement areas: Surface drainage will be conveyed to a series of drainage inlets and trench drains. Flows will be directed to the drainage system owned by City of Campbell.
Post construction drainage patterns and conveyance systems are presented on WPCD-03 in Appendix B.
Table 2.1 Construction Site Estimates
Construction Site Area (disturbed) 1.54 Acres
Percent impervious before construction 78.6 %
Runoff coefficient before construction 0.77
Percent impervious after construction 50.6 %
Runoff coefficient after construction 0.53
=
2.2 PERMITS AND GOVERNING DOCUMENTS
In
addition to the General Permit, the following documents have been taken into account while preparing this SWPPP
• Regional Water Board requirements;
• Contract Documents;
2.3 STORMWATER RUN-ON FROM OFFSITE AREAS
Run-on to the site is generated by upgradient non-point source discharges (dry weather and stormwater runoff) from adjacent minor pavement areas.
The stormwater runoff drainage area contributing to offsite run-on is estimated to be approximately less than 0.25 acres, with an anticipated runoff coefficient of 0.4 or less. The anticipated off-site run-on to the project site is estimated to be minor. Run-on patterns are shown on the existing conditions exhibits in Appendix B. The QSP will coordinate implementing temporary BMP's as required to redirect run-on, and will update locations on the exhibits in Appendix B.
The General Permit requires that temporary BMPs be implemented to direct offsite run-on away from disturbed areas through the use of runoff controls. The following BMPs will be implemented: gravel bags (and sandbags as required). These BMPs will be located at locations shown on the exhibits in Appendix B.
2.4 FINDINGS OF THE CONSTRUCTION SITE SEDIMENT AND RECEIVING WATER
RISK DETERMINATION
A construction site risk assessment has been performed for the project and the resultant risk level is Risk Level 2.
The risk level was determined using the factors provided by the State Board for K and LS, as well as the EPA’s Rainfall Erosivity Factor Calculator. The risk level is based on project duration, location, proximity
8.b
Packet Pg. 182
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 2 Page 10
to impaired receiving waters and soil conditions. A copy of the Risk Level determination submitted on S
MARTS with the PRDs is included in Appendix C.
Table 2.2 and Table 2.3 summarize the sediment and receiving water risk factors and document the sources of information used to derive the factors.
Table 2.2 Summary of Sediment Risk
RUSLE
Factor Value Method for establishing value
R 114.61
National Pollutant Discharge Elimination System (NPDES) Rainfall Erosivity Factor Calculator for Small Construction Sites, through the Environmental Protection Agency (EPA) website online.
K 0.32 Rusle K factor Google map file provided by the State Water Quality Board.
LS 0.36 Rusle LS factor Google map file provided by the State Water Quality Board.
Total Predicted Sediment Loss (tons/acre) 13.203072
Overall Sediment Risk
Low Sediment Risk < 15 tons/ acre
Medium Sediment Risk >= 15 and < 75 tons/acre
High Sediment Risk >= 75 tons/acre
Low
Medium
High
Runoff from the project site discharges into the Los Gatos Creek that discharge into San Francisco Bay.
Table 2.3 Summary of Receiving Water Risk
Receiving Water Name
303(d) Listed for
Sediment Related
Pollutant
(1)
TMDL for Sediment
Related Pollutant(1)
Beneficial Uses of
COLD, SPAWN, and
MIGRATORY
(1)
Los Gatos Creek Yes No Yes No Yes No
Overall Receiving Water Risk Low
High
(1) If yes is selected for any option the Receiving Water Risk is High
Risk Level 2 sites are subject to both the narrative effluent limitations and numeric effluent standards.
The narrative effluent limitations require stormwater discharges associated with construction activity to minimize or prevent pollutants in stormwater and authorized non-stormwater through the use of controls, structures and best management practices. Discharges from Risk Level 2 site are subject to NALs for pH and turbidity shown in Table 2-4. This SWPPP has been prepared to address Risk Level 2 requirements (General Permit Attachment D).
8.b
Packet Pg. 183
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 2 Page 11
Table 2.4 Numeric Action Levels
P
arameter Unit Numeric Action Level
Daily Average
pH pH units Lower NAL = 6.5
Upper NAL = 8.5
Turbidity NTU 250 NTU
2.5 CONSTRUCTION SCHEDULE
The site sediment risk was determined based on construction taking place between 8/1/2023 and 01/31/2026. Modification or extension of the schedule (start and end dates) may affect risk determination and permit requirements. The LRP shall contact the QSD if the schedule changes during construction to address potential impact to the SWPPP. The estimated schedule for planned work can be found in Appendix F.
2.6 POTENTIAL CONSTRUCTION ACTIVITY AND POLLUTANT SOURCES Appendix G includes a list of construction activities and associated materials that are anticipated to be used onsite. These activities and associated materials will or could potentially contribute pollutants, other than sediment, to stormwater runoff.
The anticipated activities and associated pollutants for the site provide the basis for the Best Management Practices in Section 3. Location of anticipated pollutants and associated BMPs are show on the Site Map in Appendix B.
For sampling requirements for non-visible pollutants associated with construction activity please refer to Section 7.7.1. For a full and complete list of onsite pollutants, refer to the Material Safety Data Sheets (MSDS), which are retained onsite at the construction trailer.
2.7 IDENTIFICATION OF NON-STORMWATER DISCHARGES
Non-stormwater discharges consist of discharges which do not originate from precipitation events. The General Permit provides allowances for specified non-stormwater discharges that do not cause erosion or carry other pollutants.
Non-stormwater discharges into storm drainage systems or waterways, which are not authorized under the General Permit and listed in the SWPPP, or authorized under a separate NPDES permit, are prohibited.
There are no non-stormwater discharges that are authorized from this project site. Some of the non- stormwater potential pollutants are listed in Appendix G. Steps will be taken, including the implementation of appropriate BMPs, to ensure that unauthorized discharges are eliminated, controlled, disposed, or treated on-site.
8.b
Packet Pg. 184
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 2 Page 12
Activities at this site that may result in unauthorized non-stormwater discharges include:
• A
sphalt Paving
• Cleaners and Polishes
• Concrete curing, delivery, and application
• Drywall
• Framing and Carpentry
• Heating, Ventilation, Air Conditioning
• Insulation
• Landscaping
• Liquid Waste
• Painting
• Planting and Vegetation
• Plumbing
• Re
move of existing structures
• Roofing
• Sanitary Waste
• Utility line testing and flushing
• Vehicle and Equipment operation and
ma
intenance
=
Steps will be taken, including the implementation of appropriate BMPs, to ensure that unauthorized discharges are eliminated, controlled, disposed, or treated on-site.
Discharges of construction materials and wastes, such as fuel or paint, resulting from dumping, spills, or direct contact with rainwater or stormwater runoff, are also prohibited.
The following discharge(s) have been authorized by (a) regional NPDES permit(s):
• NONE
2.8 REQUIRED SITE MAP INFORMATION
The construction project’s Site Map(s) showing the project location, surface water boundaries, geographic features, construction site perimeter and general topography and other requirements identified in Attachment B of the General Permit is located in Appendix B. Table 2.6 identifies Map or Sheet Nos. where required elements are illustrated.
Table 2.6 Required Map Information
Included on Map/Plan
Sheet No. (1) Required Element
Vicinity Map The project’s surrounding area (vicinity)
WPCD-01 Key Map, Site Boundaries, and Disturbed Areas
WPCD-01 & 03 Construction site boundaries
WPCD-03 Drainage areas
WPCD-02 & 04 Discharge locations
WPCD-04 Sampling locations
WPCD-03 Areas of soil disturbance (temporary or permanent) WPCD-03 Active areas of soil disturbance (cut or fill)
WPCD-02 & 04 Locations of runoff BMPs
WPCD-02 & 04 Locations of erosion control BMPs
WPCD-02 & 04 Locations of sediment control BMPs
WPCD-02 & 04 Locations of all post construction BMPs
Field Determined Waste storage areas
Field Determined Vehicle storage areas
8.b
Packet Pg. 185
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 2 Page 13
Table 2.6 Required Map Information
Included on Map/Plan
Sheet No. (1) Required Element
Field Determined Material storage areas
WPCD-02 & 04 Entrance and Exits
Field Determined Fueling Locations
Notes: (1) Indicate maps or drawings that information is included on (e.g., Vicinity Map, Site Map, Drainage Plans, Grading Plans, Progress Maps, etc.)
8.b
Packet Pg. 186
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 4 Page 14
SECTION 3 - BEST MANAGEMENT PRACTICES
3.1 SCHEDULE FOR BMP IMPLEMENTATION
=
Table 3.1 BMP Implementation Schedule
BMP Implementation Duration
Erosion
Control
EC-1, Scheduling Prior to Construction Entirety of Project EC-2, Preservation of Existing
Vegetation Start of Construction Entirety of Project
EC-3, Hydraulic Mulch Start of Demolition and
Grading Activities
Final Site
Stabilization
EC-4, Hydroseeding Start of Demolition and
Grading Activities
Final Site
Stabilization
EC-5, Soil Binders Start of Demolition and
Grading Activities
Final Site
Stabilization
EC-6, Straw Mulch Start of Demolition and
Grading Activities
Final Site
Stabilization
EC-15, Soil Preparation / Roughening Start of Demolition and Grading Activities
Final Site
Stabilization
SE-6, Gravel Bag Berm Start of Demolition and
Grading Activities
Final Site
Stabilization
SE-7, Street Sweeping and
Vacuuming
Start of Demolition and
Grading Activities
Final Site
Stabilization
SE-8, Sandbag Barriers Start of Demolition and
Grading Activities
Final Site
Stabilization
SE-10, Storm Drain Inlet Protection Start of Demolition and Grading Activities Entirety of Project
Tracking
Control
TC-1, Stabilized Construction
Entrance and Exit
Start of Demolition and
Grading Activities
Final Site
Stabilization
TC-3, Entrance / Outlet Tire Wash Start of Demolition and Grading Activities
Final Site
Stabilization
Wind
Erosion
WE-1, Wind Erosion Control Start of Demolition and
Grading Activities Entirety of Project
8.b
Packet Pg. 187
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 4 Page 15
3.2 E ROSION AND SEDIMENT CONTROL
Erosion and sediment controls are required by the General Permit to provide effective reduction or elimination of sediment related pollutants in stormwater discharges and authorized non-stormwater discharges from the Site. Applicable BMPs are identified in this section for erosion control, sediment control, tracking control, and wind erosion control.
3.2.1 Erosion Control
Erosion control, also referred to as soil stabilization, consists of source control measures that are designed to prevent soil particles from detaching and becoming transported in stormwater runoff.
Erosion control BMPs protect the soil surface by covering and/or binding soil particles.
This construction project will implement the following practices to provide effective temporary and final erosion control during construction:
1. Preserve existing vegetation where required and when feasible.
2. The area of soil disturbing operations shall be controlled such that the Contractor is able to implement erosion control BMPs quickly and effectively.
3. Stabilize non-active areas within 14 days of cessation of construction activities or sooner if stipulated by local requirements.
4. Control erosion in concentrated flow paths by applying erosion control blankets, check dams, erosion control seeding or alternate methods.
5. Prior to the completion of construction, apply permanent erosion control to remaining disturbed soil areas.
Sufficient erosion control materials shall be maintained onsite to allow implementation in conformance with this SWPPP.
The following temporary erosion control BMP selection table indicates the BMPs that shall be implemented to control erosion on the construction site. Fact Sheets for temporary erosion control BMPs are provided in Appendix H.
8.b
Packet Pg. 188
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 4 Page 16
Table 3.2 Temporary Erosion Control BMPs
C
ASQA
Fact
Sheet
BMP Name
Meets a
Minimum
Requirement
BMP
Used If not used, state reason
YES NO
EC-1 Scheduling X
EC-2 Preservation of
Existing Vegetation X
EC-3 Hydraulic Mulch X
EC-4 Hydroseed X
EC-5 Soil Binders X
EC-6 Straw Mulch X
EC-7 Geotextiles and
Mats
X
Alternative BMP’s to be used.
EC-8 Wood Mulching X A lternative BMP’s to be used.
EC-9 Earth Dike and
Drainage Swales X A
lternative BMP’s to be used.
EC-10 Velocity Dissipation
Devices
X Project is not anticipated to require
dissipation devices.
EC-11 Slope Drains X
Project is not anticipated to have
elevation changes requiring slope
drains.
EC-12 Stream Bank
Stabilization
X Project sites are not adjacent to stream
banks.
EC-14 Compost Blankets X Alternative BMP’s to be used.
EC-15 Soil Preparation-
Roughening
X
EC-16 Non-Vegetated
Stabilization X
Alternative BMP’s to be used.
WE-1 Wind Erosion
Control X
Alternate BMPs Used: If used, state reason:
=
These temporary erosion control BMPs shall be implemen ted in conformance with the following guidelines and as outlined in the BMP Factsheets provided in Appendix H. If there is a conflict between documents, the Site Map will prevail over narrative in the body of the SWPPP or guidance in the BMP Fact Sheets. Site specific details in the Site Map prevail over standard details included in the Site Map.
The narrative in the body of the SWPPP prevails over guidance in the BMP Fact Sheets.
Scheduling
The Contractor shall create a schedule to include major activity sequences with the implementation of construction site BMP’s. The contractor shall sequence construction activities with the installation of both
8.b
Packet Pg. 189
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 4 Page 17
soil stabilization and sediment control measure BMP’s to reduce the discharge of sediment and p
ollutants to the storm drain facilities. The schedule shall detail implementation and deployment of BMP’s, and identify dates where non-stormwater discharges may be produced. The Contractor shall keep a copy of the latest construction schedule, and any changes / updates, in the SWPPP under Appendix F.
Preservation of Existing Vegetation
Existing site vegetation within the construction area will be removed. The Contractor is responsible for protecting existing vegetated areas to remain, including but not limited to adjacent properties, planting areas, landscaping, and playing fields from damage due to demolition and construction activities.
Damaged areas will be repaired and/or replaced as required. Additionally, following establishment of proposed landscaped / vegetated areas, the Contractor will also implement measures as required to protect new landscaped / vegetated areas.
Hydraulic Mulch
Hydraulic mulch, if selected as a temporary measure by the QSP, shall be per the requirements of the referenced CASQA BMP. Hydraulic mulch may be used throughout the construction site as required.
Hydroseed
Hydroseed, if selected as a temporary measure by the QSP, shall be per the requirements of the referenced CASQA BMP. Hydroseed shall be a native or adaptive seed blend; the mix shall be reviewed and approved by the QSP prior to application. Hydroseeding shall be applied in conjunction with the following BMP’s: straw mulch, rolled erosion control products such as blankets, mats, or jute mesh netting, etc.. Refer to the referenced CASQA BMP’s for additional information. Hydroseed may be used throughout the construction site as required.
Soil Binders
Soil binders, if selected as a temporary measure by the QSP, shall be per the requirements of the referenced CASQA BMP. Soil binders shall be reviewed and approved by the QSP prior to application.
Soil binder runoff may require implementation of a sediment basin or trap depending on the binder selected; the contractor shall coordinate with the QSP with regards to selection. Soil binders may be used throughout the construction site as required.
Straw Mulch
Straw mulch, if selected as a temporary measure by the QSP, shall be per the requirements of the referenced CASQA BMP. Straw mulch may be used throughout the construction site as required.
Geotextiles and Mats
Geotextiles and mats shall be per the requirements of the referenced CASQA BMP. The following geotextiles and mats shall be used accordingly:
• Plastic or woven covers for stockpile areas, etc.
• Erosion control blankets (such as rolled blankets, jute mesh, netting, etc.) for additional site protections.
• The following shall be limited on-site without prior approval of the QSP: Non-biodegradable products such as plastic netting, plastic covers, etc.
Soil Preparation-Roughening
Soil preparation such as roughening, track-walking, etc., shall be per the requirements of the referenced CASQA BMP. Soil shall be prepared by the referenced methods generally throughout the construction site as required. Roughened areas shall be temporarily stabilized with the following additional measures:
hydroseeding, mulching, etc. Roughening shall be minimized in areas where geotextiles and mats shall be applied (e.g. sloped areas, etc.) to prevent “bridging” of the mats over roughened soils.
8.b
Packet Pg. 190
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 4 Page 18
Wind Erosion Control
W
ind erosion control measures (such as spraying of water or other approved palliative materials) will be implemented to provide dust control and prevent discharges from dust control activities and water supply equipment. Water application rates will be minimized as necessary to prevent runoff and ponding.
Water equipment leaks will be repaired immediately. During winding conditions (forecast or actual wind conditions of approximately 25 mph or greater), dust control will be applied to disturbed areas, including haul roads, to adequately control erosion.
3.2.2 Sediment Controls
Sediment controls are temporary or permanent structural measures that are intended to complement the selected erosion control measures and reduce sediment discharges from active construction areas.
Sediment controls are designed to intercept and settle out soil particles that have been detached and transported by the force of water.
The following sediment control BMP selection table indicates the BMPs that shall be implemented to control sediment on the construction site. Fact Sheets for temporary sediment control BMPs are provided in Appendix H.
8.b
Packet Pg. 191
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 4 Page 19
Table 3.3 Temporary Sediment Control BMPs
C
ASQA
Fact
Sheet
BMP Name
Meets a
Minimum
Requirement
BMP
used If not used, state reason
YES NO
SE-1 Silt Fence X Alternative BMP’s to be used.
SE-2 Sediment Basin X Alternative BMP’s to be used.
SE-3 Sediment Trap X Alternative BMP’s to be used.
SE-4 Check Dams X Alternative BMP’s to be used.
SE-5 Fiber Rolls X
SE-6 Gravel Bag Berm X
SE-7 Street Sweeping X
SE-8 Sandbag Barrier X
SE-9 Straw Bale Barrier X Alternative BMP’s to be used.
SE-10 Storm Drain Inlet
Protection RL 2&3 X
SE-11 ATS X Site risk level is calculated at 2; ATS
unit is not applicable to the site.
SE-12
Manufactured
Linear Sediment
Controls
X Alternative BMP’s to be used.
SE-13 Compost Sock
and Berm
X
Alternative BMP’s to be used.
SE-14 Biofilter Bags X Alternative BMP’s to be used.
TC-1
Stabilized
Construction
Entrance and Exit
X
TC-2
Stabilized
Construction
Roadway
X Alternative BMP’s to be used.
TC-3 Entrance Outlet
Tire Wash
X
Alternate BMPs Used: If used, state reason:
These temporary sediment control BMPs shall be implemented in conformance with the following guidelines and in accordance with the BMP Fact Sheets provided in Appendix H. If there is a conflict between documents, the Site Map will prevail over narrative in the body of the SWPPP or guidance in the BMP Fact Sheets. Site specific details in the Site Map prevail over standard details included in the Site Map. The narrative in the body of the SWPPP prevails over guidance in the BMP Fact Sheets.
8.b
Packet Pg. 192
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 4 Page 20
Fiber Rolls
F
iber rolls shall be per the requirements of the referenced CASQA BMP. Fiber rolls will be installed in locations as shown in the Exhibits in Appendix B.
Gravel Bag Berm
Gravel bag berms will be constructed per the referenced CASQA BMP. Berms shall be used, at a minimum, in the following locations:
• At locations identified with the potential for off-site run-on, to direct flows away from construction areas.
• Within curb and gutter along (as applicable on the site) to provide barriers against potential sediment transport.
• At the perimeter of all stockpile and storage areas.
• Within valley gutters or onsite curbs
• Adjacent to all operational inlets to the storm drain system, and at adjacent susceptible offsite inlets (see WPCD plans in the Appendix).
Street Sweeping
Street sweeping and vacuuming will occur during soil hauling and as necessary to keep street surfaces clear of soil and debris. Washing of sediment tracked onto streets into storm drains shall not occur.
Additionally, the Contractor shall perform sweeping of on-site asphalt pavement areas prior to predicted storm events (during BMP inspections) to prevent sediments from entering drainage inlets.
Sandbag Barrier
Sandbag barriers will be constructed per the referenced CASQA BMP. Sandbags may be used in lieu of gravel bags for perimeter controls. If selected, sand bags shall be installed in the same locations as described under the “Gravel Bag Berm” section, with the following exception: Sandbags shall not be used for drainage inlet protection or barriers within curb and gutters.
Storm Drain Inlet Protection
Storm drain inlet protections will be provided around all operational internal inlets to the storm drain system, and at adjacent susceptible offsite inlets to the storm drain system, as show on the drawings in Appendix B.
Area drains (or drains too small for standard inlet bags) shall be protected by one of the following: (1) Filter fabric wrapped around the inlet grate to form a complete barrier against sediment entry, (2) gravel bags around the inlet per (BMP’s), or (3) fiber rolls. If fiber rolls are used, they shall be installed to completely surround the inlet (with overlap) to provide full 360 degree protection from sediment.
Stabilized Construction Entrance and Exit
Stabilized construction entrances and exit will be constructed per the referenced CASQA BMP and modified as shown on WCPD-04. The Contractor shall comply with the referenced CASQA BMP for installation, maintenance, and removal of the construction entrance/exit. Prior to installation of the crushed rock, the Contractor shall provide a layer of filter fabric or geotextile beneath the rock. The Contractor shall periodically inspect the fabric where visible, and will repair / replace the fabric as needed (or when obvious damage is observed). At a minimum, the site will have one entrance and exit, located on the Site Plans in Appendix B.
Entrance Outlet Tire Wash
An entrance/outlet tire wash station will be installed adjacent to the stabilized construction entrance and exit to minimize sediment tracking to public streets. Wash water use will be minimized. Wash water will be filtered as required to prevent sediment and pollutants from either exiting the construction area, or entering the storm drainage system. Water filtration will be accomplished by use of installation of a flow- through filtration bag. Contractor shall provide reference to manufacturer’s data in Appendix H.
8.b
Packet Pg. 193
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 4 Page 21
3.3 N ON-STORMWATER CONTROLS AND WASTE AND MATERIALS MANAGEMENT
3.3.1 Non-Stormwater Controls
Non-stormwater discharges into storm drainage systems or waterways, which are not authorized under the General Permit, are prohibited. Non-stormwater discharges for which a separate NPDES permit is required by the local Regional Water Board are prohibited unless coverage under the separate NPDES permit has been obtained for the discharge. The selection of non-stormwater BMPs is based on the list of construction activities with a potential for non-stormwater discharges identified in Section 2.7 of this SWPPP.
The following non-stormwater control BMP selection table indicates the BMPs that shall be implemented to control sediment on the construction site. Fact Sheets for temporary non-stormwater control BMPs are provided in Appendix H.
8.b
Packet Pg. 194
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 4 Page 22
Table 3.4 Temporary Non-Stormwater BMPs
C
ASQA
Fact
Sheet
BMP Name
Meets a
Minimum
Requirement
BMP
used If not used, state reason
YES NO
NS-1
Water
Conservation
Practices
X
NS-2 Dewatering
Operation
X No dewatering is anticipated during
construction.
NS-3
Paving and
Grinding
Operation
X
NS-4 Temporary
Stream Crossing
X Project sites are not adjacent to
streams.
NS-5 Clear Water
Diversion
X Project sites will not require clear water
diversion.
NS-6
Illicit Connection-
Illegal Discharge
Connection
X
NS-7
Potable Water
Irrigation
Discharge
Detection
X
NS-8
Vehicle and
Equipment
Cleaning
X
NS-9
Vehicle and
Equipment
Fueling
X
NS-10
Vehicle and
Equipment
Maintenance
X
NS-11 Pile Driving
Operation
X Project construction will not require pile
driving.
NS-12 Concrete Curing X
NS-13 Concrete
Finishing
X
NS-14
Material and
Equipment Use
Over Water
X Project construction does not use
material and equipment over water.
NS-15 Demolition
Removal Adjacent
X Project site is not adjacent to water.
8.b
Packet Pg. 195
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 4 Page 23
Table 3.4 Temporary Non-Stormwater BMPs
C
ASQA
Fact
Sheet
BMP Name
Meets a
Minimum
Requirement
BMP
used If not used, state reason
YES NO
to Water
NS-16 Temporary Batch
Plants
X Project is not anticipated to require
temporary batch plants.
Alternate BMPs Used: If used, state reason:
=
Non-stormwater BMPs shall be implemented in conforman ce with the following guidelines and in accordance with the BMP Fact Sheets provided in Appendix H. If there is a conflict between documents, the Site Map will prevail over narrative in the body of the SWPPP or guidance in the BMP Fact Sheets.
Site specific details in the Site Map prevail over standard details included in the Site Map. The narrative in the body of the SWPPP prevails over guidance in the BMP Fact Sheets.
Water Conservation Practices
Water conservation practices shall be implemented for all demolition and construction activities that use water.
Paving and Grinding Operation
The project will include (but is not limited to) the following pavement operations: demolition and removal of existing pavements, grinding of existing pavements, asphalt concrete installation, regular concrete installation, pervious pavement installation, and specialty pavement installation such as colored concrete, etc. BMP’s shall be implemented sufficiently to prevent paving materials from being discharged off-site. Inlet protections (per SE-10, see previous) shall be verified as functioning and properly installed prior to paving operations. Following paving operations, the area will be swept, inlet covers will be removed, and the inlets will be inspected for paving materials. Inlet filters shall be repaired and/or replaced as needed to provide sufficient protections.
Illicit Connection- Illegal Discharge Connection
The Contractor shall comply with the referenced CASQA BMP for prevention of illicit connections and/or illegal discharges, including detection and reporting, throughout the duration of the project.
Potable Water Irrigation Discharge Detection
The Contractor shall comply with the referenced CASQA BMP requirements for potable water irrigation discharges and detection throughout the duration of the project.
Vehicle and Equipment Cleaning
The Contractor shall comply with the referenced CASQA BMP requirements for vehicle equipment and cleaning throughout the duration of the project. Vehicle and equipment cleaning shall be limited to specific measures to prevent sediment and pollutant transport off of the site (e.g. tire washing, pollutant clean-up, etc.).
8.b
Packet Pg. 196
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 4 Page 24
Vehicle and Equipment Fueling
S
everal types of vehicles and equipment will be used on-site throughout the project, including: graders, scrapers, excavators, loaders, paving equipment, rollers, trucks, trailers, backhoes, forklifts, generators, compressors, and traffic control equipment. The Contractor shall comply with the referenced CASQA BMP to prevent discharges of fuel and other vehicle fluids. Fuel shall be limited to equipment only; no vehicle refueling shall take place on the site without prior approval from the QSP and/or LRP.
Vehicle and Equipment Maintenance
The Contractor shall comply with the referenced CASQA BMP to prevent discharges of fuel and other vehicle fluids. Vehicle and equipment maintenance shall be limited to minor maintenance; major maintenance (including but not limited to major equipment or vehicle failure, etc.) shall not take place on the site without prior approval from the QSP and/or LRP.
Concrete Curing
The project will include placement and curing of concrete pavement, structures and foundations. The Contractor shall comply with the referenced CASQA BMP, as well as implement additional measures and procedures as necessary, to prevent concrete curing materials from entering drainage systems.
Concrete Finishing
See above notes for Concrete Curing.
3.3.2 Materials Management and Waste Management
Materials management control practices consist of implementing procedural and structural BMPs for handling, storing and using construction materials to prevent the release of those materials into stormwater discharges. The amount and type of construction materials to be utilized at the Site will depend upon the type of construction and the length of the construction period. The materials may be used continuously, such as fuel for vehicles and equipment, or the materials may be used for a discrete period, such as soil binders for temporary stabilization.
Waste management consist of implementing procedural and structural BMPs for handling, storing and ensuring proper disposal of wastes to prevent the release of those wastes into stormwater discharges.
Materials and waste management pollution control BMPs shall be implemented to minimize stormwater contact with construction materials, wastes and service areas; and to prevent materials and wastes from being discharged off-site. The primary mechanisms for stormwater contact that shall be addressed include:
• Direct contact with precipitation
• Contact with stormwater run-on and runoff
• Wind dispersion of loose materials
• Direct discharge to the storm drain system through spills or dumping • Extended contact with some materials and wastes, such as asphalt cold mix and treated wood products, which can leach pollutants into stormwater.
A list of construction activities is provided in Section 2.6. The following Materials and Waste Management BMP selection table indicates the BMPs that shall be implemented to handle materials and control construction site wastes associated with these construction activities. Fact Sheets for Materials and Waste Management BMPs are provided in Appendix H.
8.b
Packet Pg. 197
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 4 Page 25
Table 3.5 Temporary Materials Management BMPs
C
ASQA
Fact
Sheet
BMP Name
Meets a
Minimum
Requirement
BMP
used If not used, state reason
YES NO
WM-01 Material Delivery
and Storage X
WM-02 Material Use X
WM-03 Stockpile
Management X
WM-04 Spill Preservation
and Control X
WM-05 Solid Waste
Management X
WM-06 Hazardous Waste
Management X
WM-07 Contaminated Soil
Management
X
WM-08 Concrete Waste
Management X
WM-09
Sanitary-Septic
Waste
Management
X
WM-10 Liquid Waste
Management
X
Alternate BMPs Used: If used, state reason:
=
Material management BMPs shall be implemented in conf ormance with the following guidelines and in accordance with the BMP Fact Sheets provided in Appendix H. If there is a conflict between documents, the Site Map will prevail over narrative in the body of the SWPPP or guidance in the BMP Fact Sheets.
Site specific details in the Site Map prevail over standard details included in the Site Map. The narrative in the body of the SWPPP prevails over guidance in the BMP Fact Sheets.
Material Delivery and Storage
The Contractor shall comply with the referenced BMP’s to prevent discharges of construction materials during delivery, storage, and use. The general material storage area will be located in the Contractor’s yard as shown on the WPCDs. Sandbag or gravel barriers will be provided around the storage area to prevent run-on from adjacent areas.
Very large items, such as light standards, framing materials, and stockpiled lumber, will be stored in the open in the general storage area. Such materials will be elevated with wood blocks to minimize contact
8.b
Packet Pg. 198
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 4 Page 26
with run-on. Spill clean-up materials, material safety data sheets, a material inventory, and emergency c
ontact numbers will be maintained and stored onsite.
Material Use
The Contractor shall comply with the referenced CASQA BMP’s for material usage.
Stockpile Management
Any on-site stockpile locations must be approved by both the QSP and the LRP. The Contractor shall comply with the referenced CASQA BMP to reduce or eliminate pollution of storm water from stockpiles of soil and paving materials such as Portland Cement Concrete (PCC) rubble, asphalt concrete (AC), asphalt concrete rubble, aggregate base, aggregate sub-base, pre-mixed aggregate, and asphalt minder (so called “cold mix” asphalt). Stockpiles will be surrounded with sediment controls (sand or gravel bags), and plastic covers. Soil stockpiles, when approved, shall be temporarily stabilized with plastic covers and sand/gravel bag barriers at the toe. Alternatively, soil stockpiles may be stabilized with other measures such as hydraulic mulch, soil binders, and/or straw mulch (see Temporary Sediment Control BMP’s for further instructions).
Spill Preservation and Control
The Contractor shall implement the referenced CASQA BMP to contain and clean-up spills and prevent material discharges to the storm drain system. Spill prevention is also discussed above in Material Delivery, Storage, and below in the following waste management and equipment maintenance sections.
Solid Waste Management
The Contractor shall comply with the referenced CASQA BMP’s to minimize storm water contact with waste materials and prevent waste discharges. Solid wastes will be loaded directly into trucks for off-site disposal. When on-site storage is necessary, solid wastes will be stored in watertight dumpsters in the general storage area of the Contractor’s yard. AC and PCC rubble will be stockpiled in the general storage area and will be surrounded with sediment controls (sand bag or gravel bag barriers) and covered when necessary. Solid waste, including rubble stockpiles, will be removed and disposed off- site at least weekly.
Hazardous Waste Management
When dealing with hazardous waste: petroleum products, concrete curing compounds, palliatives, septic wastes, stains, wood preservatives, roofing tar, solvents, paints, acids, pesticides, asphalt products and any materials deemed hazardous waste in California, Title 22 Division 4.5, or listed in 40 CFR Parts 110, 117, 261 or 302 will be contained and disposed of per WM-6, or as required by the authorities having jurisdiction. Hazardous wastes will be stored in the shipping containers or covered containment area discussed above for materials storage. Hazardous wastes will be appropriate and clearly marked containers and segregated from other non-waste materials.
Contaminated Soil Management
At the time of the preparation of the SWPPP, there were no known areas of contaminated soils. However, if or when contaminated soils are encountered, both the LRP and the City Engineer will be notified, the contaminated soils will be contained, covered if stockpiled, and disposed of per WM-7, Contaminated Soil Management, and the contract documents. Employees will be instructed to recognize evidence of contaminated soil, such as buried debris, discolored soil, and unusual odors. Impaired soils from spills and leaks will be properly and promptly cleaned up and stages/stores disposed of.
Concrete Waste Management
This project includes placement of concrete. Discharges will consist of rinse water and residual concrete (Portland cement, aggregates, admixture, and water). Estimated pour dates are shown on the project schedule in Appendix F. Concrete pours will not be conducted during or immediately prior to rainfall events.
8.b
Packet Pg. 199
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 4 Page 27
The Contractor shall comply with the referenced CASQA BMP. The Contractor shall provide concrete w
ashout(s) as required to contain both the concrete washout wastes collected from concrete operations, and additional volume for any anticipated rainfall. Concrete wash-outs may consist of at-grade washouts, below-grade washouts, and/or portable (e.g. “roll-off”) washouts, so long as sufficient volume is provided. All excess concrete and concrete washout slurries will be discharged to the washout facility for drying. BMP maintenance, waste disposal, and BMP removal will be conducted as described in WM-8.
Dried-off concrete will be used as fill material if permitted by the City Engineer.
Concrete waste solids/liquids will be removed and disposed of as required by WM-8.
Sanitary-Septic Waste Management
Portable toilets will be located and maintained at the Contractor’s yard for the duration of the project.
Toilets shall have sufficient leak protections (e.g. plastic pans, traps, etc.) to prevent any accidental discharges from entering flow paths. Additionally, toilets shall be secured to the ground or other stable structures to prevent tipping or falling over during high wind events. Weekly maintenance will be provided by the contractor and wastes will be disposed off-site. The toilets will be located away from concentrated flow paths and traffic flow.
Liquid Waste Management
The Contractor will comply with the referenced CASQA BMP when construction involves non-hazardous by-products, residuals, or wastes, such as drilling slurries and fluids, and grease-free and oil-free rinse water. Liquid wastes will be contained and disposed of, and not allowed to enter drainage systems.
3.4 POST CONSTRUCTION STORMWATER MANAGEMENT MEASURES
Post construction BMPs are permanent measures installed during construction, designed to reduce or eliminate pollutant discharges from the site after construction is completed.
This site is located in an area subject to a Phase I or Phase II Municipal Separate Storm Sewer System (MS4) permit approved Stormwater Management Plan.
Yes No
Post construction runoff reduction requirements have been satisfied through the MS4 program, this project is exempt from provision XIII A of the General Permit.
The following source control post construction BMPs to comply with General Permit Section XIII.B and local requirements have been identified for the site:
• Pervious landscape.
• Maxwell IV Drywell
• Pervious concrete pavement
A plan for the post construction funding and maintenance of these BMPs has been developed to address at minimum five years following construction. The post construction BMPs that are described above shall be funded and maintained by the LRP. If required, post construction funding and maintenance will be submitted with the NOT.
8.b
Packet Pg. 200
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 4 Page 28
SECTION 4 - BMP INSPECTION, MAINTENANCE, AND RAIN EVENT ACTION PLANS
4.1 BMP INSPECTION AND MAINTENANCE
The General Permit requires routine weekly inspections of BMPs, along with inspections before, during, and after qualifying rain events. A BMP inspection checklist must be filled out for inspections and maintained on-site with the SWPPP. The inspection checklist includes the necessary information covered in Section 7.6. A blank inspection checklist can be found in Appendix I. Completed checklists shall be kept in CSMP Attachment 2 “Monitoring Records.
BMPs shall be maintained regularly to ensure proper and effective functionality. If necessary, corrective actions shall be implemented within 72 hours of identified deficiencies and associated amendments to the SWPPP shall be prepared by the QSD.
Specific details for maintenance, inspection, and repair of Construction Site BMPs can be found in the BMP Factsheets in Appendix H.
4.2 RAIN EVENT ACTION PLANS
The Rain Event Action Plans (REAP) is written document designed to be used as a planning tool by the QSP to protect exposed portions of project sites and to ensure that the discharger has adequate materials, staff, and time to implement erosion and sediment control measures. These measures are intended to reduce the amount of sediment and other pollutants that could be generated during the rain event. It is the responsibility of the QSP to be aware of precipitation forecast and to obtain and print copies of forecasted precipitation from NOAA’s National Weather Service Forecast Office.
The SWPPP includes REAP s but the QSP will need to customize them for each rain event. Site-specific REAP s for each applicable project phase can be found in Appendix J. The QSP shall maintain a paper copy of completed REAPs in compliance with the record retention requirements Section 1.5 of this SWPPP. Completed REAPs shall be maintained in Appendix J.
The QSP will develop an event specific REAP 48 hours in advance of a precipitation event forecast to have a 50% or greater chance of producing precipitation in the project area. The REAP will be onsite and be implemented 24 hours in advance of any the predicted precipitation event.
At minimum the REAP will include the following site and phase-specific information:
1. Site Address;
2. Calculated Risk Level 2;
3. Site Stormwater Manager Information including the name, company and 24-hour emergency telephone number;
4. Erosion and Sediment Control Provider information including the name, company and 24-hour emergency telephone number;
5. Stormwater Sampling Agent information including the name, company, and 24-hour emergency telephone number;
6. Activities associated with each construction phase;
7. Trades active on the construction site during each construction phase;
8. Trade contractor information; and
9. Recommended actions for each project phase.
8.b
Packet Pg. 201
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 5 Page 29
SECTION 5 - TRAINING
Appendix L identifies the QSPs for the project. To promote stormwater management awareness specific for this project, periodic training of job-site personnel shall be included as part of routine project meetings (e.g. daily/weekly tailgate safety meetings), or task specific trainings as needed.
The QSP shall be responsible for providing this information at the meetings, and subsequently completing the training logs shown in Appendix K, which identifies the site-specific stormwater topics covered as well as the names of site personnel who attended the meeting. Tasks may be delegated to trained employees by the QSP provided adequate supervision and oversight is provided. Training shall correspond to the specific task delegated including: SWPPP implementation; BMP inspection and maintenance; and record keeping.
Documentation of training activities (formal and informal) is retained in SWPPP Appendix K.
8.b
Packet Pg. 202
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 6 Page 30
SECTION 6 - RESPONSIBLE PARTIES AND OPERATORS
6.1 RESPONSIBLE PARTIES
Approved Signatories who are responsible for SWPPP implementation and have authority to sign permit- related documents are listed below. Written authorizations from the LRP for these individuals are provided in Appendix L. The Approved Signatories assigned to this project are:
Name Title Phone Number
QSPs identified for the project are identified in Appendix L. The QSP shall have primary responsibility and significant authority for the implementation, maintenance and inspection/monitoring of SWPPP requirements. The QSP will be available at all times throughout the duration of the project. Duties of the QSP include but are not limited to:
• Implementing all elements of the General Permit and SWPPP, including but not limited to:
o Ensuring all BMPs are implemented, inspected, and properly maintained; o Performing non-stormwater and stormwater visual observations and inspections; o Performing non-stormwater and storm sampling and analysis, as required; o Performing routine inspections and observations;
o Implementing non-stormwater management, and materials and waste management activities such as: monitoring discharges; general Site clean-up; vehicle and equipment cleaning, fueling and maintenance; spill control; ensuring that no materials other than stormwater are discharged in quantities which will have an adverse effect on receiving waters or storm drain systems; etc.;
• The QSP may delegate these inspections and activities to an appropriately trained employee, but shall ensure adequacy and adequate deployment.
• Ensuring elimination of unauthorized discharges.
• The QSPs shall be assigned authority by the LRP to mobilize crews in order to make immediate repairs to the control measures.
• Coordinate with the Contractor(s) to assure all of the necessary corrections/repairs are made immediately and that the project complies with the SWPPP, the General Permit and approved plans at all times.
• Notifying the LRP or Authorized Signatory immediately of off-site discharges or other non- compliance events.
8.b
Packet Pg. 203
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 6 Page 31
6.2 C ONTRACTOR LIST
Name Title Company Address
Phone Number
24/7 Contact
Number
8.b
Packet Pg. 204
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 32
SECTION 7 - CONSTRUCTION SITE MONITORING PROGRAM
7.1 PURPOSE
This Construction Site Monitoring Program was developed to address the following objectives:
1. To demonstrate that the site is in compliance with the Discharge Prohibitions and Numeric Action Levels (NALs) of the Construction General Permit;
2. To determine whether non-visible pollutants are present at the construction site and are causing or contributing to exceedances of water quality objectives;
3. To determine whether immediate corrective actions, additional Best Management Practices (BMP) implementation, or SWPPP revisions are necessary to reduce pollutants in stormwater discharges and authorized non-stormwater discharges;
4. To determine whether BMPs included in the SWPPP and REAP are effective in preventing or reducing pollutants in stormwater discharges and authorized non-stormwater discharges.
7.2 APPLICABILITY OF PERMIT REQUIREMENTS
This project has been determined to be a Risk Level 2 project. The General Permit identifies the following types of monitoring as being applicable for a Risk Level 2 project:
• Visual inspections of Best Management Practices (BMPs); • Visual monitoring of the site related to qualifying storm events; • Visual monitoring of the site for non-stormwater discharges; • Sampling and analysis of construction site runoff for pH and turbidity; • Sampling and analysis of construction site runoff for non-visible pollutants when applicable; and • Sampling and analysis of non-stormwater discharges when applicable.
7.3. WEATHER AND RAIN EVENT TRACKING
Visual monitoring, inspections, and sampling requirements of the General Permit are triggered by a qualifying rain event. The General Permit defines a qualifying rain event as any event that produces ½ inch of precipitation. A minimum of 48 hours of dry weather will be used to distinguish between separate qualifying storm events.
For the purposes of assessing exceptions to the Receiving Water Monitoring Triggers, the General Permit establishes the compliance storm event at the 5-year, 24-hour event. Based on the Western Regional Climate Center, the 5-year, 24-hour event for this project is 30 inches.
7.3.1 Weather Tracking
The QSP should daily consult the National Oceanographic and Atmospheric Administration (NOAA) for the weather forecasts. These forecasts can be obtained at http://www.srh.noaa.gov/. Weather reports should be printed and maintained with the SWPPP in CSMP Attachment 1 “Weather Reports”.
NWR Station Listing for California
Weather Forecast Office (WFO)
Site Name Transmitter Name Call Sign Frequency Power WFO
Yosemite Turtleback Dome KAD94 162.450 85 Hanford, CA
Big Rock Ridge N. San Francisco Bay KDX54 162.500 75 Monterey, CA
8.b
Packet Pg. 205
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 33
Monterey Mt. Umunhum KEC49 162.550 300 Monterey, CA
Sacramento Jackson Butte KEC57 162.550 300 Sacramento, CA San Diego Mt. Woodson KEC62 162.400 100 Rancho Bernado, CA Eureka Mt. Pierce KEC82 162.400 300 Eureka, CA
San Francisco Mt. Pise KHB49 162.400 300 Monterey, CA
Coachella Cactus City KIG78 162.400 100 Rancho Bernado, CA Point Arena Cold Springs Peak KIH30 162.550 300 Eureka, CA San Luis Obispo Cuesta Peak KIH31 162.550 270 Oxnard, CA Santa Barbara Broadcast Peak KIH34 162.400 330 Oxnard, CA Fresno Bear Mtn. KIH62 162.400 300 Hanford, CA
Los Angeles Saddle Peak KWO37 162.550 300 Oxnard, CA
Avalon Catalina Island WNG584 162.525 100 Oxnard, CA
San Simeon Hearst Castle WNG592 162.525 100 Oxnard, CA Conway Summit Bridgeport WNG595 162.525 300 Reno, NV
San Diego Marine Mount Soledad WNG637 162.425 100 Rancho Bernado, CA Contra Costa County Mt. Diablo WNG655 162.425 100 Sacramento, CA El Paso Mtns. Ridgecrest WNG659 162.425 300 Hanford, CA Coachella / Spanish Riverside county WNG712 162.525 100 Rancho Bernado, CA Ukiah Laughin Range WNG720 162.525 300 Eureka, CA
Santa Barbara Marine Broadcast Peak WWF62 162.475 100 Oxnard, CA Monterey Marine Mt. Umunhum WWF64 162.450 100 Monterey, CA Grass Valley Wolf Mtn. WWF67 162.400 100 Sacramento, CA Santa Ana Beeks Place WWG21 162.450 100 Rancho Bernado, CA Yuma Black Mtn. WXL87 162.550 100 Phoenix, AZ
Redding South Fork Mtn. WXL88 162.550 100 Sacramento, CA Bakersfield Shirley Peak WXL89 162.550 100 Hanford, CA Victorville San Bernadino WXM66 162.500 100 Rancho Bernado, CA Sonoma County Sonoma County WZ2504 162.475 100 Monterey, CA
8.b
Packet Pg. 206
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 34
Sandberg Los Angeles County WZ2505 162.400 85 Oxnard, CA
7.3.2 Rain Gauges
T
he QSP shall install 2 rain gauge(s) on the project site, exact location to be field determined. Locate the gauge in an open area away from obstructions such as trees or overhangs. Mount the gauge on a post at a height of 3 to 5 feet with the gauge extending several inches beyond the post. Make sure that the top of the gauge is level. Make sure the post is not in an area where rainwater can indirectly splash from sheds, equipment, trailers, etc.
The rain gauge(s) shall be read daily during normal site scheduled hours. The rain gauge should be read at approximately the same time every day and the date and time of each reading recorded. Log rain gauge readings in CSMP Attachment 1 “Weather Records”. Follow the rain gauge instructions to obtain accurate measurements.
Once the rain gauge reading has been recorded, accumulated rain shall be emptied and the gauge reset.
For comparison with the site rain gauge, find the nearest appropriate governmental rain gauge(s). Up to date rain gauge information can be found at
http://hdsc.nws.noaa.gov/hdsc/pfds/pfds_map_cont.htm l
?bkmrk=ca .
7.4 MONITORING LOCATIONS
Monitoring locations are shown on exhibits in Appendix B. Monitoring locations are described in the Sections 7.6 and 7.7.
Whenever changes in the construction site might affect the appropriateness of sampling locations, the sampling locations shall be revised accordingly. All such revisions shall be implemented as soon as feasible and the SWPPP amended. Temporary changes that result in a one-time additional sampling location do not require a SWPPP amendment.
7.5 SAFETY AND MONITORING EXEMPTIONS
Safety practices for sample collection will be in accordance with the contractor’s health and safety plan for the project. A summary of the safety requirements that apply to sampling personnel is provided below.
• Surface Water Ambient Monitoring Program’s (SWAMP)
• Quality Assurance Management Plan (QAMP)
This project is not required to collect samples or conduct visual observations (inspections) under the following conditions:
• During dangerous weather conditions such as flooding and electrical storms. • Outside of scheduled site business hours.
Scheduled site business hours are: 7:00 am to 6:00 pm Monday through Friday.
If monitoring (visual monitoring or sample collection) of the site is unsafe because of the dangerous conditions noted above then the QSP shall document the conditions for why an exception to performing the monitoring was necessary. The exemption documentation shall be filed in CSMP Attachment 2 “Monitoring Records”.
7.6 VISUAL MONITORING
Visual monitoring includes observations and inspections. Inspections of BMPs are required to identify and record BMPs that need maintenance to operate effectively, that have failed, or that could fail to
8.b
Packet Pg. 207
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 35
operate as intended. Visual observations of the site are required to observe storm water drainage areas t
o identify any spills, leaks, or uncontrolled pollutant sources.
Table 7.1 identifies the required frequency of visual observations and inspections. Inspections and o
bservations will be conducted at the locations identified in Section 7.6.3. =
7.6.1 Routine Observations and Inspections
Ro
utine site inspections and visual monitoring are necessary to ensure that the project is in compliance with the requirements of the Construction General Permit.
7.6.1.1 Routine BMP Inspections
Inspections of BMPs are conducted to identify and record:
• BMPs that are properly installed;
• BMPs that need maintenance to operate effectively;
• BMPs that have failed; or
• BMPs that could fail to operate as intended.
7.6.1.2 Non-Stormwater Discharge Observations
Each drainage area will be inspected for the presence of or indications of prior unauthorized and authorized non-stormwater discharges. Inspections will record:
• Presence or evidence of any non-stormwater discharge (authorized or unauthorized); • Pollutant characteristics (floating and suspended material, sheen, discoloration, turbidity, odor, etc.); and
• Source of discharge.
Table 7.1 Summary of Visual Monitoring and Inspections
Type of Inspection Frequency
Routine Inspections
BMP Inspections Weekly1
BMP Inspections – Tracking Control Daily
Non-Stormwater Discharge Observations Quarterly during daylight hours Rain Event Triggered Inspections
Site Inspections Prior to a Qualifying Event Within 48 hours of a qualifying event 2 BMP Inspections During an Extended Storm Event Every 24-hour period of a rainevent 2 Site Inspections Following a Qualifying Event Within 48 hours of a qualifying event 2 1 Most BMPs must be inspected weekly; those identified below must be inspected more frequently. 2 Inspections are only required during scheduled site operating hours. Note however, these inspections are required daily regardless of the amount of precipitation.
8.b
Packet Pg. 208
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 36
7.6.2 Rain-Event Triggered Observations and Inspections V
isual observations of the site and inspections of BMPs are required prior to a qualifying rain event; following a qualifying rain event, and every 24-hour period during a qualifying rain event. Pre-rain inspections will be conducted after consulting NOAA and determining that a precipitation event with a 50% or greater probability of precipitation has been predicted.
7.6.2.1 Visual Observations Prior to a Forecasted Qualifying Rain Event Within 48-hours prior to a qualifying event a stormwater visual monitoring site inspection will include observations of the following locations:
• Stormwater drainage areas to identify any spills, leaks, or uncontrolled pollutant sources; • BMPs to identify if they have been properly implemented; • Any stormwater storage and containment areas to detect leaks and ensure maintenance of adequate freeboard.
Consistent with guidance from the State Water Resources Control Board, pre-rain BMP inspections and visual monitoring will be triggered by a NOAA forecast that indicates a probability of precipitation of 50% or more in the project area.
7.6.2.2 BMP Inspections During an Extended Storm Event
During an extended rain event, BMP inspections will be conducted to identify and record:
• BMPs that are properly installed;
• BMPs that need maintenance to operate effectively;
• BMPs that have failed; or
• BMPs that could fail to operate as intended.
If the construction site is not accessible during the rain event, the visual inspections shall be performed at all relevant outfalls, discharge points, downstream locations. The inspections should record any projected maintenance activities.
7.6.2.3 Visual Observations Following a Qualifying Rain Event Within 48 hours following a qualifying rain event (0.5 inches of rain) a stormwater visual monitoring site inspection is required to observe:
• Stormwater drainage areas to identify any spills, leaks, or uncontrolled pollutant sources; • BMPs to identify if they have been properly designed, implemented, and effective; • Need for additional BMPs;
• Any stormwater storage and containment areas to detect leaks and ensure maintenance of adequate freeboard; and
• Discharge of stored or contained rain water.
7.6.3 Visual Monitoring Procedures
Visual monitoring shall be conducted by the QSP or staff trained by and under the supervision of the QSP.
The name(s) and contact number(s) of the site visual monitoring personnel are listed below and their training qualifications are provided in Appendix K.
Assigned Inspector: .
Contact Phone:
8.b
Packet Pg. 209
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 37
Alternate Inspector:
Contact Phone:
=
Stormwater observations shall be documented on the Vi sual Inspection Field Log Sheet (see CSMP Attachment 3 “Example Forms”). BMP inspections shall be documented on the site specific BMP inspection checklist. Any photographs used to document observations will be referenced on stormwater site inspection report and maintained with the Monitoring Records in Attachment 2.
The QSP shall with two (2) days of the inspection submit copies of the completed inspection to the LRP.
The completed reports will be kept in CSMP Attachment 2 “Monitoring Records”.
7.6.4 Visual Monitoring Follow-Up and Reporting
Correction of deficiencies identified by the observations or inspections, including required repairs or maintenance of BMPs, shall be initiated and completed as soon as possible.
If identified deficiencies require design changes, including additional BMPs, the implementation of changes will be initiated within 72 hours of identification and be completed as soon as possible. When design changes to BMPs are required, the SWPPP shall be amended to reflect the changes.
Deficiencies identified in site inspection reports and correction of deficiencies will be tracked on the Inspection Field Log Sheet or BMP Inspection Report and shall be submitted to the QSP and shall be kept in CSMP Attachment 2 “Monitoring Records”.
The QSP shall within two (2) business days of the inspection submit copies of the completed Inspection Field Log Sheet or BMP Inspection Report with the corrective actions to the LRP.
Results of visual monitoring must be summarized and reported in the Annual Report.
7.6.5 Visual Monitoring Locations
The inspections and observations identified in Sections 7.6.1 and 7.6.2 will be conducted at the locations identified in this section.
BMP locations are shown on exhibits in Appendix B.
There are two (2) drainage area(s) on the project site and the contractor’s yard, staging areas, and storage areas. Drainage area(s) are shown on exhibits in Appendix B and Table 7.2 identifies each drainage area by location.
Table 7.2 Site Drainage Areas
Identification Location
A Parking lot east of proposed operations building
B Parking lot south of proposed operations building
=
There are two (2) stormwater storage (e.g. bioretenti on) or containment (e.g. cistern) area(s) are on the project site. Stormwater storage or containment area(s) are shown on exhibits in Appendix B and Table
7.3 identifies each stormwater storage or containment area by location.
Table 7.3 Stormwater Storage and Containment Areas
Identification. Location
8.b
Packet Pg. 210
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 38
Table 7.3 Stormwater Storage and Containment Areas
I
dentification. Location
W1 Drywell; south of new operations building
W2 Drywell; east of new operation building
=
There are three (3) discharge location(s) on the proje ct site. Site stormwater discharge location(s) are shown on exhibits in Appendix B. Table 7.4 identifies each stormwater discharge location.
Table 7.4 Site Stormwater Discharge Locations
Location
No. Location
D1 Proposed storm drain inlet at outlet of W1
D2 Proposed storm drain inlet at outlet of W2
D3 Proposed storm drain inlet in east parking lot connecting to existing storm drain. =
7.7 WATER QUALITY SAMPLING AND ANALYSIS
7. 7.1 Sampling and Analysis Plan for Non-Visible Pollutants in Stormwater Runoff Discharges
This Sampling and Analysis Plan for Non-Visible Pollutants describes the sampling and analysis strategy and schedule for monitoring non-visible pollutants in stormwater runoff discharges from the project site.
Sampling for non-visible pollutants will be conducted when (1) a breach, leakage, malfunction, or spill is observed; and (2) the leak or spill has not been cleaned up prior to the rain event; and (3) there is the potential for discharge of non-visible pollutants to surface waters or drainage system.
The following construction materials, wastes, or activities, as identified in Section 2.6, are potential sources of non-visible pollutants to stormwater discharges from the project. Storage, use, and operational locations are shown on exhibits in Appendix B. • Adhesives
• Asphalt Work
• Cleaning
• Concrete/Masonry Work
• Drywall
• Framing / Carpentry
• Grading / Earthwork
• Heating, Ventilation, Air Conditioning
• Insulation
• Landscaping
•
Liquid Waste
• Painting
• Planting / Vegetation Management
• Plumbing
• Removal of Existing Structures
• Roofing
• Sanitary Waste
• Soil Preparation / Amendments / Dust
Control
• Solid Waste (leakage)
• Utility Line Testing and Flushing
• Vehicle and Equipment Use
=
The following existing site features, as identified i n Section 2.6, are potential sources of non-visible pollutants to stormwater discharges from the project. Locations of existing site features contaminated with non-visible pollutants are shown on exhibits in Appendix B. • Demolishing of existing buildings.
8.b
Packet Pg. 211
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 39
• D emolishing of existing hardscape, including asphalt, concrete pavements, etc. • Demolishing of utilities.
=
The following soil amendments have the potential to c hange the chemical properties, engineering properties, or erosion resistance of the soil and will be used on the project site. Locations of soil amendment application are shown on exhibits in Appendix B. • Refer to landscape plans and specifications for type and location of soil amendments. =
This project has the potential to receive stormwater run-on from the following locations with the potential to contribute non-visible pollutants to stormwater discharges from the project. Locations of such run-on to the project site are shown on the Site Maps in Appendix B. • Run-on to the project site is minor and is not expected to contribute non-visible pollutants to discharges from the project site.
7.7.1.1 Sampling Schedule
Samples for the potential non-visible pollutant(s) and a sufficiently large unaffected background sample shall be collected during the first two hours of discharge from rain events that result in a sufficient discharge for sample collection. Samples shall be collected during the site’s scheduled hours and shall be collected regardless of the time of year and phase of the construction.
Collection of discharge samples for non-visible pollutant monitoring will be triggered when any of the following conditions are observed during site inspections conducted prior to or during a rain event. • Materials or wastes containing potential non-visible pollutants are not stored under watertight conditions. Watertight conditions are defined as (1) storage in a watertight container, (2) storage under a watertight roof or within a building, or (3) protected by temporary cover and containment that prevents stormwater contact and runoff from the storage area. • Materials or wastes containing potential non-visible pollutants are stored under watertight conditions, but (1) a breach, malfunction, leakage, or spill is observed, (2) the leak or spill is not cleaned up prior to the rain event, and (3) there is the potential for discharge of non-visible pollutants to surface waters or a storm drain system.
• A construction activity, including but not limited to those in Section 2.6, with the potential to contribute non-visible pollutants (1) was occurring during or within 24 hours prior to the rain event, (2) BMPs were observed to be breached, malfunctioning, or improperly implemented, and (3) there is the potential for discharge of non-visible pollutants to surface waters or a storm drain system.
• Soil amendments that have the potential to change the chemical properties, engineering properties, or erosion resistance of the soil have been applied, and there is the potential for discharge of non-visible pollutants to surface waters or a storm drain system. • Stormwater runoff from an area contaminated by historical usage of the site has been observed to combine with stormwater runoff from the site, and there is the potential for discharge of non-visible pollutants to surface waters or a storm drain system.
7.7.1.2 Sampling Locations
Sampling locations are based on proximity to planned non-visible pollutant storage, occurrence or use; accessibility for sampling, and personnel safety. Planned non-visible pollutant sampling locations are shown on exhibits in Appendix B and include the locations identified in Table 7.5 through 7.9.
One (1) sampling location(s) on the project site and the contractor’s yard have been identified for the collection of samples of runoff from planned material and waste storage areas and areas where non-visible pollutant producing construction activities are planned.
8.b
Packet Pg. 212
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 40
Table 7.5 Non-Visible Pollutant Sample Locations – Contractors’ Yard Identification Description Location
C1 Contractor’s Yard Parking lot south of New
Operations Building
=
Seven (7) sampling locations have been identified for the collection of samples of runoff from drainage areas where soil amendments will be applied that have the potential to affect water quality. Sampling locations are shown on exhibits in Appendix B.
Table 7.6 Non-Visible Pollutant Sample Locations – Soil Amendment Areas Identification Description Location
S1 Proposed Inlet Southwest of Operations Building
S2 Proposed Inlet South of Operations Building
S3 Proposed Inlet West of existing Police Bldg 2
S4 Proposed Inlet Parking lot east of Operations
Building
S5 Proposed Inlet North of Operations Building
S6 Proposed Inlet North of existing Police Bldg 2
=
No sampling locations have been identified for the co llection of samples of runoff from drainage areas contaminated by historical usage of the site.
Table 7.7 Non-Visible Pollutant Sample Locations – Areas of Historical Contamination Identification Description Location
N/A N/A N/A
=
Two (2) sampling location(s) has been identified for the collection of an uncontaminated sample of runoff as a background sample for comparison with the samples being analyzed for non-visible pollutants.
This location(s) was selected such that the sample will not have come in contact with the operations, activities, or areas identified in Section 7.7.1 or with disturbed soils areas.
Table 7.8 Non-Visible Pollutant Sample Locations – Background (Unaffected Sample) Identification Description Location
B1 Existing Inlet South of Ainsley House
B2 Existing Inlet East of Outdoor Amphitheatre
=
No sampling locations have been identified for the co llection of samples of run-on to the project site.
Run-on from these locations has the potential to combine with discharges from the site being sampled for non-visible pollutants. These samples are intended to identify potential sources of non-visible pollutants that originate off the project site.
8.b
Packet Pg. 213
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 41
T
able 7.9 Non-Visible Pollutant Sample Locations – Site Run-On Identification Description Location
N/A N/A N/A
=
If a stormwater visual monitoring site inspection con ducted prior to or during a storm event identifies the presence of a material storage, waste storage, or operations area with spills or the potential for the discharge of non-visible pollutants to surface waters or a storm drain system that is at a location not listed above and has not been identified on the Site Maps, sampling locations will be selected by the QSP using the same rationale as that used to identify planned locations. Non-visible pollutant sampling locations shall be identified by the QSP on the pre-rain event inspection form and Rain Event Action Plan prior to a forecasted qualifying rain event.
7.7.1.3 Monitoring Preparation
Non-visible pollutant samples will be collected by:
Contractor
Yes No
Consultant Yes No
Laboratory Yes No
Samples on the project site will be collected by the following contractor sampling personnel:
Contact Name:
Telephone Number:
Alternate Contact:
Telephone Number:
=
An adequate stock of monitoring supplies and equipmen t for monitoring non-visible pollutants will be available on the project site prior to a sampling event. Monitoring supplies and equipment will be stored in a cool temperature environment that will not come into contact with rain or direct sunlight. Sampling personnel will be available to collect samples in accordance with the sampling schedule. Supplies maintained at the project site will include, but are not limited to, clean powder-free nitrile gloves, sample collection equipment, coolers, appropriate number and volume of sample bottles, identification labels, re-sealable storage bags, paper towels, personal rain gear, ice, and Effluent Sampling Field Log Sheets and Chain of Custody (CoC) forms, which are provided in CSMP Attachment 3 “Example Forms”.
Samples on the project site will be collected by the following [specify laboratory or environmental consultant]:
Company Name:
Street Address:
City, State Zip:
Telephone Number:
8.b
Packet Pg. 214
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 42
Point of Contact:
Name of Sampler(s):
Name of Alternate(s):
=
The QSP or his/her designee will contact the followin g consultant or environmental laboratory 24 hours prior to a predicted rain event or for an unpredicted event, as soon as a rain event begins if one of the triggering conditions is identified during an inspection to ensure that adequate sample collection personnel and supplies for monitoring non-visible pollutants are available and will be mobilized to collect samples on the project site in accordance with the sampling schedule.
Laboratory or
Environmental
Consultant:
Telephone Number:
7.7.1.4 Analytical Constituents
Table 7.10 lists the specific sources and types of potential non-visible pollutants on the project site and the water quality indicator constituent(s) for that pollutant.
Table 7.10 Potential Non-Visible Pollutants and Water Quality Indicator Constituents Pollutant Source Pollutant Water Quality Indicator Constituent Adhesives COD, Phenols, SVOCs
Asphalt Work VOCs
Cleaning
Acids
Bleaches
TSP
Solvents
Detergents
pH
Residual chlorine
Phosphate
VOCs, SVOCs
MBAS
Concrete / Masonry Work
Sealant
(Methylmethacrylate)
Curing Compounds
Ash, slag, sand
SVOCs
VOCs, SVOCs, pH
pH, Al, Ca, Va, Zn
Drywall Cu, Al, General Minerals
Framing / Carpentry
Treated wood
Particle board
Untreated wood
Cu, Cr, As, Zn
Formaldehyde
BOD
Grading / Earthworks Gypsum / lime
amendments pH
8.b
Packet Pg. 215
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 43
Table 7.10 Potential Non-Visible Pollutants and Water Quality Indicator Constituents P
ollutant Source Pollutant Water Quality Indicator Constituent Contaminated soil
Heating, Ventilation, Air
Conditioning Freon
Insulation Al, Zn
Landscaping
Pesticides / Herbicides
Fertilizers
TKN, NO3, BOD, COD, DOC, Sulfate,
MH3, Phosphate, Potassium
Liquid Waste Check with laboratory regarding
constituents specific to materials
Painting
Resins
Thinners
Paint strippers
Lacquers, varnishes,
enamels
Sealants
Adhesives
COD, SVOCs
COD, VOCs
VOCs, SVOCs, metals
COD, VOCs, SVOCs
COD
Phenols, SVOCs
Planting / Vegetation Management
Vegetation stockpiles
Fertilizers
Pesticides
BOD
TKN, NO
3, BOD, COD, DOC, sulfate,
NH3, Phosphate, Potassium
Check with laboratory regarding
constituents specific to product
Plumbing Solder, flux, pipe fitting Cu, Pb, Sn, Zn
Removal of Existing Structures Zn, VOCs, PCBs
Roofing Cu, Pb, VOCs
Sanitary Waste Sewer line breaks and
portable toilets BOD, Total / Fecal coliform
Soil Preparation / Amendments /
Dust Control
Polymer / Co-polymers
Lignin sulfate
Psyllium
Guar / Plant Gums
TKN, NOTKN, NO
3, BOD, COD, DOC,
Sulfate, Ni
TDS, alkalinity
COD, TOC
COD, TOC, Ni
Solid Waste (leakage) BOD
Utility Line Testing and Flushing Residual chlorine, chloramines Vehicle and Equipment Use Batteries Sulfuric acid; Pb, pH =
8.b
Packet Pg. 216
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 44
7.7.1.5 Sample Collection
S
amples of discharge shall be collected at the designated non-visible pollutant sampling locations shown on exhibits in Appendix B or in the locations determined by observed breaches, malfunctions, leakages, spills, operational areas, soil amendment application areas, and historical site usage areas that triggered the sampling event.
Grab samples shall be collected and preserved in accordance with the methods identified in the Table, “Sample Collection, Preservation and Analysis for Monitoring Non-Visible Pollutants” provided in Section
7.7.1.6. Only the QSP, or personnel trained in water quality sampling under the direction of the QSP shall collect samples.
Sample collection and handling requirements are described in Section 7.7.7.
7.7.1.6 Sample Analysis
Samples shall be analyzed using the analytical methods identified in the Table 7.11.
Samples will be analyzed by:
Laboratory Name:
Street Address:
City, State Zip:
Telephone Number:
Point of Contact:
ELAP Certification
Number:
=
Samples will be delivered to the laboratory by:
Dr
iven by Contractor Yes No
Picked up by Laboratory Courier Yes No
Shipped Yes No
8.b
Packet Pg. 217
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 45
Table 7.11 Sample Collection, Preservation and Analysis for Monitoring Non-Visible Pollutants C
onstituent Analytical
Method
Minimum
Sample
Volume
Sample
Containers
Sample
Preservation
Reporting
Limit
Maximum
Holding
Time
8.b
Packet Pg. 218
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 46
7.7.1.7 Data Evaluation and Reporting
T
he QSP shall complete an evaluation of the water quality sample analytical results.
Runoff/downgradient results shall be compared with the associated upgradient/unaffected results and any associated run-on results. Should the runoff/downgradient sample show an increased level of the tested analyte relative to the unaffected background sample, which cannot be explained by run-on results, the BMPs, site conditions, and surrounding influences shall be assessed to determine the probable cause for the increase.
As determined by the site and data evaluation, appropriate BMPs shall be repaired or modified to mitigate discharges of non-visible pollutant concentrations. Any revisions to the BMPs shall be recorded as an amendment to the SWPPP.
The General Permit prohibits the storm water discharges that contain hazardous substances equal to or in excess of reportable quantities established in 40 C.F.R. §§ 117.3 and 302.4. The results of any non- stormwater discharge results that indicate the presence of a hazardous substance in excess of established reportable quantities shall be immediately reported to the Regional Water Board and other agencies as required by 40 C.F.R. §§ 117.3 and 302.4.
Results of non-visible pollutant monitoring shall be reported in the Annual Report.
7.7.2 Sampling and Analysis Plan for pH and Turbidity in Stormwater Runoff Discharges Sampling and analysis of runoff for pH and turbidity is required for this project. This Sampling and Analysis Plan describes the strategy for monitoring turbidity and pH levels of stormwater runoff discharges from the project site and run-on that may contribute to an exceedance of a Numeric Action Level (NAL) or the exceedance of a Receiving Water Monitoring Trigger.
Samples for turbidity will be collected from all drainage areas with disturbed soil areas and samples for pH will be collected from all drainage areas with a high risk of pH discharge.
7.7.2.1 Sampling Schedule
Stormwater runoff samples shall be collected for turbidity from all qualifying rain events that result in a discharge from the project site. At minimum, turbidity samples will be collected from each site discharge location draining a disturbed area. A minimum of three samples will be collected per day of discharge during a qualifying event. Samples should be representative of the total discharge from the project each day of discharge during the qualifying event. Typically representative samples will be spaced in time throughout the daily discharge event.
Stormwater runoff samples shall be collected for pH from all qualifying rain events that result in a discharge from the project site. At minimum, pH samples will be collected from each site discharge location during project phases and drainage areas with a high risk of pH discharge. A minimum of three samples will be collected per day of discharge during a qualifying event. Samples should be representative of the total discharge from the location each day of discharge during the qualifying event.
Typically representative samples will be spaced in time throughout the daily discharge event.
Stored or collected water from a qualifying storm event when discharged shall be tested for turbidity and pH (when applicable). Stored or collected water from a qualifying event may be sampled at the point it is released from the storage or containment area or at the site discharge location.
Run-on samples shall be collected whenever the QSP identifies that run-on has the potential to contribute to an exceedance of a NAL or the exceedance of a Receiving Water Monitoring Trigger.
7.7.2.2 Sampling Locations
Sampling locations are based on the site runoff discharge locations and locations where run-on enters the site; accessibility for sampling; and personnel safety. Planned pH and turbidity sampling locations are shown on exhibits in Appendix B and include the locations identified in Table 7.12 and Table 7-13.
8.b
Packet Pg. 219
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 47
Four (4) sampling location(s) on the project site and the contractor’s yard have been identified for the c
ollection of runoff samples. Table 7.13 also provides an estimate of the site’s area that drains to each location.
Table 7.12 Turbidity and pH Runoff Sample Locations
Identification Description Estimate of Site Drainage
(%)
C1 Contractor’s Yard 5%
S5 Pavement areas east of new Operations Building 7%
D1 Pavement areas south of new Operations Building 12%
S2 Pavement and planting areas south of new Operations
Building
5%
No sampling locations have been identified for the collection of run-on samples where the run-on has the p
otential to contribute to an exceedance of a NAL or a Receiving Water Monitoring Trigger.
Table 7.13 Turbidity and pH Run-On Sample Locations
Identification Location Estimate of Site Drainage
(%)
N/A N/A N/A
=
7.7.2.3 Monitoring Preparation
Tu
rbidity and pH samples will be collected and analyzed by:
Contractor Yes No
Consultant Yes No
Laboratory Yes No
Samples on the project site will be collected by the following contractor sampling personnel:
Contact Name:
Telephone Number:
Alternate Contact:
Telephone Number:
=
An adequate stock of monitoring supplies and equipmen t for monitoring turbidity and will be available on the project site prior to a sampling event. Monitoring supplies and equipment will be stored in a cool temperature environment that will not come into contact with rain or direct sunlight. Sampling personnel will be available to collect samples in accordance with the sampling schedule. Supplies maintained at the project site will include, but are not limited to, field meters, extra batteries; clean powder-free nitrile gloves, sample collection equipment, appropriate sample containers, paper towels, personal rain gear, and Effluent Sampling Field Log Sheets and CoC forms provided in CSMP Attachment 3 “Example Forms”.
8.b
Packet Pg. 220
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 48
The contractor will obtain and maintain the field testing instruments, as identified in Section 7.7.2.6, for an
alyzing samples in the field by contractor sampling personnel.
Samples on the project site will be collected by the following laboratory or environmental consultant:
Company Name:
Street Address:
City, State Zip:
Telephone Number:
Point of Contact:
Name of Sampler(s):
Name of Alternate(s):
The QSP or his/her designee will contact the following laboratory or environmental consultant 24 hours prior to a predicted rain event or for an unpredicted event, as soon as a rain event begins, to ensure that adequate sample collection personnel, supplies for monitoring pH and turbidity are available and will be mobilized to collect samples on the project site in accordance with the sampling schedule.
Laboratory or
Environmental
Consultant:
Telephone Number:
=
7.7.2.4 Field Parameters
Sam
ples shall be analyzed for the constituents indicated in Table 7.14 below. “Sample Collection, and Analysis for Monitoring Turbidity and pH.”
Table 7.14 Sample Collection and Analysis for Monitoring Turbidity and pH Parameter Test Method
Minimum
Sample
Volume(1)
Sample Collection
Container Type
Detection
Limit
(minimum)
Turbidity
Field meter/probe with
calibrated portable
instrument
500 mL
Polypropylene or Glass
(Do not collect in meter
sample cells)
1 NTU
pH
Field meter/probe with
calibrated portable
instrument or calibrated pH
test kit
100 mL Polypropylene 0.2 pH units
8.b
Packet Pg. 221
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 49
Table 7.14 Sample Collection and Analysis for Monitoring Turbidity and pH P
arameter Test Method
Minimum
Sample
Volume(1)
Sample Collection
Container Type
Detection
Limit
(minimum)
Notes: 1 Minimum sample volume recommended. Specific volume requirements will vary by instrument; check instrument manufacturer instructions.
L – Liter
mL – Milliliter
NTU – Nephelometric Turbidity Unit
7.7.2.5 Sample Collection
Samples of discharge shall be collected at the designated runoff and run-on sampling locations shown on exhibits in Appendix B. Run-on samples shall be collected within close proximity of the point of run-on to the project.
Only personnel trained in water quality sampling and field measurements working under the direction of the QSP shall collect samples.
Sample collection and handling requirements are described in Section 7.7.7.
7.7.2.6 Field Measurements
Samples collected for field analysis, collection, analysis and equipment calibration shall be in accordance with the field instrument manufacturer’s specifications.
Immediately following collection, samples for field analysis shall be tested in accordance with the field instrument manufacturer’s instructions and results recorded on the Effluent Sampling Field Log Sheet.
The field instrument(s) listed in Table 7.15 will be used to analyze the following constituents:
Table 7.15 Field Instruments
Field Instrument
(Manufacturer and Model) Constituent
pH
Turbidity
The manufacturers’ instructions are included in CSMP Attachment 4 “Field Meter Instructions”. Field sampling staff shall review the instructions prior to each sampling event and follow the instructions in completing measurement of the samples.
• The instrument(s) shall be maintained in accordance with manufacturer’s instructions. • The instrument(s) shall be calibrated before each sampling and analysis event. • Maintenance and calibration records shall be maintained with the SWPPP.
The QSP may authorize alternate equipment provided that the equipment meets the Construction General Permit’s requirements and the manufacturers’ instructions for calibration and use are added to CSMP Attachment 4 “Field Meter Instructions”.
8.b
Packet Pg. 222
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 50
7.7.2.7 Data Evaluation and Reporting
I
mmediately upon completing the measurements for the sampling event, provide the Effluent Sampling Field Log Sheets to the QSP for evaluation.
Numeric Action Levels
This project is subject to NALs for pH and turbidity (Table 7.16). Compliance with the NAL for pH and turbidity is based on a weighted daily average. Upon receiving the field log sheets, the QSP shall immediately calculate the weighted arithmetic average of the pH and turbidity samples, and the weighted logarithmic average of the pH samples
1 to determine if the NALs, shown in the table below, have been exceeded.
Table 7.16 Numeric Action Levels
Parameter Unit Daily Average
pH pH units Lower NAL = 6.5
Upper NAL = 8.5
Turbidity NTU 250 NTU
=
The QSP shall within 10 days of the sample collection submit copies of the completed Effluent Sampling Field Log Sheets to LRP.
In the event that the pH or turbidity NAL is exceeded, the QSP shall immediately notify LRP and investigate the cause of the exceedance and identify corrective actions.
Exceedances of NALs shall be electronically reported to the State Water Board by LRP through the SMARTs system within 10 days of the conclusion of the storm event. If requested by the Regional Board, a NAL Exceedance report will be submitted. The NAL Exceedance Report must contain the following information:
• Analytical method(s), method reporting unit(s), and MDL(s) of each parameter; • Date, place, time of sampling, visual observation, and/or measurements, including precipitation; and
• Description of the current BMPs associated with the sample that exceeded the NAL and the proposed corrective actions taken.
7.7.3 Sampling and Analysis Plan for Non-Stormwater Discharges This Sampling and Analysis Plan for non-stormwater discharges describes the sampling and analysis strategy and schedule for monitoring pollutants in authorized and unauthorized non-stormwater discharges from the project site in accordance with the requirements of the Construction General Permit.
Sampling of non-stormwater discharges will be conducted when an authorized or unauthorized non-stormwater discharge is observed discharging from the project site. In the event that non-stormwater discharges run-on to the project site from offsite locations, and this run-on has the potential to contribute to a violation of a NAL, the run-on will also be sampled. =
=
=
N
=Daily average pH values must be calculated through the logarithmic method. In order to calculate an average, you m
ust: (1) Convert the pH measurements from logarithms to real numbers; (2) Take the average of the real numbers; and (3) Convert the average of the real numbers back to a logarithm.
8.b
Packet Pg. 223
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 51
Some construction activities have the potential to result in an unplanned (unauthorized) non-stormwater d
ischarge if BMPs fail. These activities include:
• Asphalt Paving
• Cleaners and Polishes
• Concrete curing, delivery, and application
• Drywall
• Framing and Carpentry
• Heating, Ventilation, Air Conditioning
• Insulation
• Landscaping
• Liquid Waste
• Painting
• Planting and Vegetation
• Plumbing
• Re
move of existing structures
• Roofing
• Sanitary Waste
• Utility line testing and flushing
• Vehicle and Equipment operation and
ma
intenance
=
7.7.3.1 Sampling Schedule
Sam
ples of authorized or unauthorized non-stormwater discharges shall be collected when they are observed.
7.7.3.2 Sampling Locations
Samples shall be collected from the discharge point of the construction site where the non-stormwater discharge is running off the project site. Site discharge locations are shown on exhibits in Appendix B and include the locations identified below in tables 7.17 and 7.18.
Three sampling location(s) on the project site and the contractor’s yard have been identified where non-stormwater discharges may runoff from the project site.
Table 7.17 Non-Stormwater Discharge Sample Locations
Identification Description Location
C1 Contractor’s Yard South of new Operations
Building
S5 Proposed Inlet North west of new
operations building
D1 Proposed Inlet South of new operations
building
=
No sampling locations have been identified for the co
llection of non-stormwater discharges that run-on
to the project site.
Table 7.18 Non-Stormwater Discharge Sample Locations
Identification Description Location
N/A N/A N/A
N/A N/A N/A
=
7.7.3.3 Monitoring Preparation
No
n-stormwater discharge samples will be collected by:
8.b
Packet Pg. 224
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 52
Contractor Yes No
Consultant Yes No
Laboratory Yes No
Fill out the appropriate section below depending upon the responsible party for sample collection:
Samples on the project site will be collected by the following contractor sampling personnel:
Contact Name:
Telephone Number:
Alternate Contact:
Telephone Number:
=
Samples on the project site will be collected by the f ollowing laboratory or environmental consultant:
Company Name:
Street Address:
City, State Zip:
Telephone Number:
Point of Contact:
Name of Sampler(s):
Name of Alternate(s):
=
An adequate stock of monitoring supplies and equipmen t for monitoring non-stormwater discharges will be available on the project site. Monitoring supplies and equipment will be stored in a cool temperature environment that will not come into contact with rain or direct sunlight. Personnel trained in sampling will be available to collect samples in accordance with the sampling schedule. Supplies maintained at the project site will include, but are not limited to, clean powder-free nitrile gloves, sample collection equipment, field meters, coolers, appropriate number and volume of sample bottles, identification labels, re-sealable storage bags, paper towels, personal rain gear, ice, and Effluent Sampling Field Log Sheets and CoC forms provided in CSMP Attachment 3 “Example Forms”.
The contractor will obtain and maintain the field testing instruments, as identified in Section 7.7.2, for analyzing samples in the field by contractor sampling personnel.
The QSP or his/her designee will contact the following laboratory or environmental consultant 24 hours prior to a predicted rain event or for an unpredicted event, as soon as a rain event begins, to ensure that adequate sample collection personnel, supplies for monitoring pH and turbidity are available and will be mobilized to collect samples on the project site in accordance with the sampling schedule.
Laboratory or
Environmental
Consultant:
8.b
Packet Pg. 225
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 53
Telephone Number:
=
7.7.3.4 Analytical Constituents
Al
l non-stormwater discharges that flow through a disturbed area shall, at minimum, be monitored for turbidity.
All non-stormwater discharges that flow through an area where they are exposed to pH altering materials shall be monitored for pH.
The QSP shall identify additional pollutants to be monitored for each non-stormwater discharge incident based on the source of the non-stormwater discharge. If the source of an unauthorized non-stormwater discharge is not known, monitoring for pH, turbidity, MBAS, TOC, and residual chlorine or chloramines is recommended to help identify the source of the discharge.
Non-stormwater discharge run-on shall be monitored, at minimum, for pH and turbidity. The QSP shall identify additional pollutants to be monitored for each non-stormwater discharge incident based on the source of the non-stormwater discharge. If the source of an unauthorized non-stormwater discharge is not known, monitoring for pH, turbidity, MBAS, TOC, and residual chlorine or chloramines is recommended to help identify the source of the discharge.
Table 7.19 lists the specific sources and types of potential non-visible pollutants on the project site and the water quality indicator constituent(s) for that pollutant.
Table 7.19 Potential Non-Stormwater Discharge Pollutants and Water Quality Indicator Constituents
Pollutant Source Pollutant Water Quality Indicator Constituent Disturbed Areas Sediment Turbidity
Cleaning Acids pH, Turbidity
Concrete / Masonry Work
Sealant
(Methylmethacrylate)
Curing Compounds
Ash, slag, sand
Turbidity
pH, Turbidity
pH, Turbidity
Drywall Turbidity
Framing / Carpentry
Treated wood
Particle board
Untreated wood
Turbidity
Turbidity
Turbidity
Grading / Earthworks
Gypsum / lime
amendments
Contaminated soil
pH, Turbidity
Heating, Ventilation, Air Turbidity
8.b
Packet Pg. 226
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 54
Table 7.19 Potential Non-Stormwater Discharge Pollutants and Water Quality Indicator C
onstituents
Pollutant Source Pollutant Water Quality Indicator Constituent Conditioning
Insulation Turbidity
Landscaping
Pesticides / Herbicides
Fertilizers
Turbidity
Turbidity
Liquid Waste Turbidity
Painting
Resins
Thinners
Paint strippers
Lacquers, varnishes,
enamels
Sealants
Adhesives
Turbidity
Turbidity
Turbidity
Turbidity
Turbidity
Turbidity
Planting / Vegetation Management
Vegetation stockpiles
Fertilizers
Pesticides
Turbidity
Turbidity
Turbidity
Plumbing Solder, flux, pipe fitting Turbidity
Removal of Existing Structures Turbidity
Roofing Turbidity
Sanitary Waste Sewer line breaks and
portable toilets Turbidity
Soil Preparation / Amendments /
Dust Control
Polymer / Co-polymers
Lignin sulfate
Psyllium
Guar / Plant Gums
Turbidity
Turbidity
Turbidity
Turbidity
Solid Waste (leakage) Turbidity
Utility Line Testing and Flushing Turbidity
8.b
Packet Pg. 227
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 55
Table 7.19 Potential Non-Stormwater Discharge Pollutants and Water Quality Indicator C
onstituents
Pollutant Source Pollutant Water Quality Indicator Constituent Vehicle and Equipment Use Batteries pH, Turbidity
7.7.3.5 Sample Collection
S
amples shall be collected at the discharge locations where the non-stormwater discharge is leaving the project site. Potential discharge locations are shown on exhibits in Appendix B and identified in Section
7.7.3.2. Grab samples shall be collected and preserved in accordance with the methods identified in Table 7.20.
Only personnel trained in water quality sampling under the direction of the QSP shall collect samples.
Sample collection and handling requirements are described in Section 7.7.7.
7.7.3.6 Sample Analysis
Samples shall be analyzed using the analytical methods identified in Table 7.20.
7.7.3.7 Data Evaluation and Reporting
The QSP shall complete an evaluation of the water quality sample analytical results.
Turbidity and pH results shall be evaluated for compliance with NALs as identified in Section 7.7.2.7.
Runoff results shall also be evaluated for the constituents suspected in the non-stormwater discharge.
Should the runoff sample indicate the discharge of a pollutant which cannot be explained by run-on results, the BMPs, site conditions, and surrounding influences shall be assessed to determine the probable cause for the increase.
As determined by the site and data evaluation, appropriate BMPs shall be repaired or modified to mitigate discharges of non-visible pollutant concentrations. Any revisions to the BMPs shall be recorded as an amendment to the SWPPP.
Non-storm water discharge results shall be submitted with the Annual Report.
The General Permit prohibits the non-storm water discharges that contain hazardous substances equal to or in excess of reportable quantities established in 40 C.F.R. §§ 117.3 and 302.4. The results of any non-stormwater discharge results that indicate the presence of a hazardous substance in excess of established reportable quantities shall be immediately reported to the Regional Water Board.
8.b
Packet Pg. 228
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 56
Table 7.20 Sample Collection, Preservation and Analysis for Monitoring Pollutants in Non-Stormwater D
ischarges
Constituent Analytical
Method
Minimum
Sample
Volume
Sample
Bottle
Sample
Preservation
Reporting
Limit
Maximum
Holding
Time
Notes:
8.b
Packet Pg. 229
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 57
7.7.4 Sampling and Analysis Plan for Other Pollutants Required by the Regional Water B
oard
The Regional Water Board has not specified monitoring for additional pollutants. The following sections have been included in the SWPPP for reference, should additional monitoring be required following the preparation of the SWPPP.
or
The Regional Water Board has specified monitoring for the following additional pollutants:
•
•
Th
is Sampling and Analysis Plan describes the sampling and analysis strategy and schedule for monitoring additional pollutants as specified in the communication from the Regional Water Board dated [Enter Date]. This communication is included in CSMP Attachment 5 “Supplemental Information”.
7.7.4.1 Sampling Schedule
Runoff samples shall be collected for pollutants from all qualifying rain events that result in a discharge from the project site. At minimum, samples will be collected from each site discharge location. A minimum of zero samples will be collected per day of discharge from a qualifying event. Samples should be representative of the total discharge from the location each day of discharge during the qualifying event. Typically, representative samples will be spaced in time throughout the daily discharge event.
Stored or collected water from a qualifying storm event will be sampled when discharged. Stored or collected water from a qualifying event may be sampled at the point it is release from the storage or containment area or at the site discharge location.
7.7.4.2 Sampling Locations
Sampling locations are based on the site discharge locations; accessibility for sampling; and personnel safety. Planned sample locations are shown on exhibits in Appendix B and include the locations identified below in Table 7.21.
No sampling location(s) on the project site and the contractor’s yard have been identified for the collection of runoff samples.
Table 7.21 Runoff Sample Locations for Other Pollutants Required by the Regional Water Board
Identification Description Location
=
7.7.4.3 Monitoring Preparation
Sam
ples will be collected by:
8.b
Packet Pg. 230
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 58
Contractor Yes No
Consultant Yes No
Laboratory Yes No
Samples on the project site will be collected by the following contractor sampling personnel:
Contact Name:
Telephone Number:
Alternate Contact:
Telephone Number:
=
An adequate stock of monitoring supplies and equipmen t for monitoring pollutants will be available on the project site prior to a sampling event. Monitoring supplies and equipment will be stored in a cool temperature environment that will not come into contact with rain or direct sunlight. Sampling personnel will be available to collect samples in accordance with the sampling schedule. Supplies maintained at the project site will include, but are not limited to, field meters, and backup; extra batteries; clean powder-free nitrile gloves, sample collection equipment, appropriate sample containers, paper towels, personal rain gear, and Effluent Sampling Field Log Sheets and CoC forms provided in CSMP Attachment 3 “Example Forms”.
The contractor will obtain and maintain the field testing instruments, as identified in Section 7.7.2, for analyzing samples in the field by contractor sampling personnel.
Samples on the project site will be collected by the following laboratory or environmental consultant:
Company Name:
Street Address:
City, State Zip:
Telephone Number:
Point of Contact:
Name of Sampler(s):
Name of Alternate(s):
=
The QSP or his/her designee will contact the followin g laboratory or environmental consultant 24 hours prior to a predicted rain event or for an unpredicted event, as soon as a rain event begins, to ensure that adequate sample collection personnel, supplies for monitoring pH and turbidity are available and will be mobilized to collect samples on the project site in accordance with the sampling schedule.
Laboratory or
Environmental
Consultant:
Telephone Number:
8.b
Packet Pg. 231
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 59
=
7 .7.4.4 Sample Collection
Ru
noff samples of discharge shall be collected at the designated sampling locations as identified above and shown on exhibits in Appendix B and as identified in Section 7.7.5.2.
Grab samples shall be collected and preserved in accordance with the methods identified in Table 7.22.
Only personnel trained in water quality sampling under the direction of the QSP shall collect samples.
Sample collection and handling requirements are described in Section 7.7.7.
7.7.4.5 Sample Analysis
Samples shall be analyzed using the analytical methods identified in Table 7.22.
8.b
Packet Pg. 232
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 60
Table 7.22 Sample Collection, Preservation and Analysis for Monitoring Regional Board Required P
ollutants
Constituent Analytical
Method
Minimum
Sample
Volume
Sample
Bottle
Sample
Preservation
Reporting
Limit
Maximum
Holding
Time
Notes:
8.b
Packet Pg. 233
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 61
7.7.4.6 Data Evaluation and Reporting
D
iscuss the data evaluation (e.g., effluent limits, numeric or narrative objectives, basin plan limitations, waste load allocations) established by the Regional Board.
Identify the Regional Water Board specified reporting, and at minimum identify that the data will be reported in the Annual Report.
7.7.5 Training of Sampling Personnel
Sampling personnel shall be trained to collect, maintain, and ship samples in accordance with the Surface Water Ambient Monitoring program (SWAMP) 2008 Quality Assurance Program Plan (QAPrP).
Training records of designated contractor sampling personnel are provided in Appendix K.
The stormwater sampler(s) and alternate(s) have received the following stormwater sampling training:
Name Training (insert list of training courses)
=
The stormwater sampler(s) and alternates have the following stormwater sampling experience:
Name Experience (insert list of stormwater sampling e xperience)
=
7.7.6 Sample Collection and Handling
7. 7.6.1 Sample Collection
Samples shall be collected at the designated sampling locations shown on the Site Maps and listed in the preceding sections. Samples shall be collected, maintained and shipped in accordance with the SWAMP 2008 Quality Assurance Program Plan (QAPrP).
Grab samples shall be collected and preserved in accordance with the methods identified in preceding sections.
To maintain sample integrity and prevent cross-contamination, sample collection personnel shall follow the protocols below.
• Collect samples (for laboratory analysis) only in analytical laboratory-provided sample containers;
• Wear clean, powder-free nitrile gloves when collecting samples; • Change gloves whenever something not known to be clean has been touched; • Change gloves between sites;
• Decontaminate all equipment (e.g. bucket, tubing) prior to sample collection using a trisodium phosphate water wash, distilled water rinse, and final rinse with distilled water. (Dispose of wash and rinse water appropriately, i.e., do not discharge to storm drain or receiving water). Do not decontaminate laboratory provided sample containers;
• Do not smoke during sampling events;
• Never sample near a running vehicle;
• Do not park vehicles in the immediate sample collection area (even non-running vehicles);
8.b
Packet Pg. 234
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 62
• D o not eat or drink during sample collection; and
• Do not breathe, sneeze, or cough in the direction of an open sample container.
The most important aspect of grab sampling is to collect a sample that represents the entire runoff stream. Typically, samples are collected by dipping the collection container in the runoff flow paths and streams as noted below.
i. For small streams and flow paths, simply dip the bottle facing upstream until full. ii. For larger stream that can be safely accessed, collect a sample in the middle of the flow stream by directly dipping the mouth of the bottle. Once again making sure that the opening of the bottle is facing upstream as to avoid any contamination by the sampler. iii. For larger streams that cannot be safely waded, pole-samplers may be needed to safely access the representative flow.
iv. Avoid collecting samples from ponded, sluggish or stagnant water. v. Avoid collecting samples directly downstream from a bridge as the samples can be affected by the bridge structure or runoff from the road surface.
Note, that depending upon the specific analytical test, some containers may contain preservatives.
These containers should never be dipped into the stream, but filled indirectly from the collection container.
7.7.6.2 Sample Handling
Turbidity and pH measurements must be conducted immediately. Do not store turbidity or pH samples for later measurement.
Samples for laboratory analysis must be handled as follows. Immediately following sample collection:
• Cap sample containers;
• Complete sample container labels;
• Sealed containers in a re-sealable storage bag;
• Place sample containers into an ice-chilled cooler;
• Document sample information on the Effluent Sampling Field Log Sheet; and • Complete the CoC.
All samples for laboratory analysis must be maintained between 0-6 degrees Celsius during delivery to the laboratory. Samples must be kept on ice, or refrigerated, from sample collection through delivery to the laboratory. Place samples to be shipped inside coolers with ice. Make sure the sample bottles are well packaged to prevent breakage and secure cooler lids with packaging tape.
Ship samples that will be laboratory analyzed to the analytical laboratory right away. Hold times are measured from the time the sample is collected to the time the sample is analyzed. The General Permit requires that samples be received by the analytical laboratory within 48 hours of the physical sampling (unless required sooner by the analytical laboratory).
Laboratory Name:
Address:
City, State Zip:
Telephone Number:
Point of Contact:
=
8.b
Packet Pg. 235
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 63
7.7.6.3 Sample Documentation Procedures
A
ll original data documented on sample bottle identification labels, Effluent Sampling Field Log Sheet, and CoCs shall be recorded using waterproof ink. These shall be considered accountable documents.
If an error is made on an accountable document, the individual shall make corrections by lining through the error and entering the correct information. The erroneous information shall not be obliterated. All corrections shall be initialed and dated.
Duplicate samples shall be identified consistent with the numbering system for other samples to prevent the laboratory from identifying duplicate samples. Duplicate samples shall be identified in the Effluent Sampling Field Log Sheet.
Sample documentation procedures include the following:
Sample Bottle Identification Labels: Sampling personnel shall attach an identification label to each sample bottle. Sample identification shall uniquely identify each sample location.
Field Log Sheets: Sampling personnel shall complete the Effluent Sampling Field Log Sheet and Receiving Water Sampling Field Log Sheet for each sampling event, as appropriate.
Chain of Custody: Sampling personnel shall complete the CoC for each sampling event for which samples are collected for laboratory analysis. The sampler will sign the CoC when the sample(s) is turned over to the testing laboratory or courier.
7.8 ACTIVE TREATMENT SYSTEM MONITORING
An Active Treatment System (ATS) will be deployed on the site? Yes No
This project does not require a project specific Sampling and Analysis Plan for an ATS because deployment of an ATS is not planned.
7.9 BIOASSESSMENT MONITORING
This project is not subject to bioassessment monitoring because it is not a Risk Level 3 project.
7.10 WATERSHED MONITORING OPTION
This project is not participating in a watershed monitoring option.
7.11 QUALITY ASSURANCE AND QUALITY CONTROL
An effective Quality Assurance and Quality Control (QA/QC) plan shall be implemented as part of the CSMP to ensure that analytical data can be used with confidence. QA/QC procedures to be initiated include the following:
• Field logs;
• Clean sampling techniques;
• CoCs;
• QA/QC Samples; and
• Data verification.
Each of these procedures is discussed in more detail in the following sections.
7.11.1 Field Logs
The purpose of field logs is to record sampling information and field observations during monitoring that may explain any uncharacteristic analytical results. Sampling information to be included in the field log include the date and time of water quality sample collection, sampling personnel, sample container identification numbers, and types of samples that were collected. Field observations should be noted in
8.b
Packet Pg. 236
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 64
the field log for any abnormalities at the sampling location (color, odor, BMPs, etc.). Field m
easurements for pH and turbidity should also be recorded in the field log. A Visual Inspection Field Log, an Effluent Sampling Field Log Sheet, and a Receiving Water Sampling Field Log Sheet are included in CSMP Attachment 3 “Example Forms”.
7.11.2 Clean Sampling Techniques
Clean sampling techniques involve the use of certified clean containers for sample collection and clean powder-free nitrile gloves during sample collection and handling. As discussed in Section 7.7.7, adoption of a clean sampling approach will minimize the chance of field contamination and questionable data results.
7.11.3 Chain of Custody
The sample CoC is an important documentation step that tracks samples from collection through analysis to ensure the validity of the sample. Sample CoC procedures include the following:
• Proper labeling of samples;
• Use of CoC forms for all samples; and
• Prompt sample delivery to the analytical laboratory.
Analytical laboratories usually provide CoC forms to be filled out for sample containers. An example CoC is included in CSMP Attachment 3 “Example Forms”.
7.11.4 QA/QC Samples
QA/QC samples provide an indication of the accuracy and precision of the sample collection; sample handling; field measurements; and analytical laboratory methods. The following types of QA/QC will be conducted for this project:
Field Duplicates at a frequency of [5 percent or 1 duplicate minimum per sampling event] (Required for all sampling plans with field measurements or laboratory analysis) Equipment Blanks at a frequency of [Insert frequency required by method] (Only needed if equipment used to collect samples could add the pollutants to sample) Field Blanks at a frequency of [Insert frequency required by method] (Only required if sampling method calls for field blanks) Travel Blanks at a frequency of [Insert frequency required by method] (Required for sampling plans that include VOC laboratory analysis)
7.11.4.1 Field Duplicates
Field duplicates provide verification of laboratory or field analysis and sample collection. Duplicate samples shall be collected, handled, and analyzed using the same protocols as primary samples. The sample location where field duplicates are collected shall be randomly selected from the discharge locations. Duplicate samples shall be collected immediately after the primary sample has been collected. Duplicate samples must be collected in the same manner and as close in time as possible to the original sample. Duplicate samples shall not influence any evaluations or conclusion.
7.11.4.2 Equipment Blanks
Equipment blanks provide verification that equipment has not introduced a pollutant into the sample.
Equipment blanks are typically collected when:
• New equipment is used;
• Equipment that has been cleaned after use at a contaminated site; • Equipment that is not dedicated for surface water sampling is used; or
8.b
Packet Pg. 237
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 65
• W henever a new lot of filters is used when sampling metals.
7.11.4.3 Field Blanks
Field blanks assess potential sample contamination levels that occur during field sampling activities.
De-ioninzed water field blanks are taken to the field, transferred to the appropriate container, and treated the same as the corresponding sample type during the course of a sampling event.
7.11.4.4 Travel Blanks
Travel blanks assess the potential for cross-contamination of volatile constituents between sample containers during shipment from the field to the laboratory. De-ioninzed water blanks are taken along for the trip and held unopened in the same cooler with the VOC samples.
7.11.5 Data Verification
After results are received from the analytical laboratory, the QSP shall verify the data to ensure that it is complete, accurate, and the appropriate QA/QC requirements were met. Data must be verified as soon as the data reports are received. Data verification shall include:
• Check the CoC and laboratory reports.
j~âÉ=ëìêÉ=~ää=êÉèìÉëíÉÇ=~å~äóëÉë=ïÉêÉ=éÉêÑçêãÉÇ=~åÇ=~ää=ë~ãéäÉë=~êÉ=~ÅÅçìåíÉÇ=Ñçê=áå=íÜÉ=êÉéçêíëK=== • Check laboratory reports to make sure hold times were met and that the reporting levels meet or are lower than the reporting levels agreed to in the contract. • Check data for outlier values and follow up with the laboratory. lÅÅ~ëáçå~ääó=íóéçÖê~éÜáÅ~ä=ÉêêçêëI=ìåáí=êÉéçêíáåÖ=ÉêêçêëI=çê=áåÅçãéäÉíÉ=êÉëìäíë=~êÉ=êÉéçêíÉÇ=~åÇ=ëÜçìäÇ= ÄÉ=É~ëáäó=ÇÉíÉÅíÉÇK==qÜÉëÉ=Éêêçêë=åÉÉÇ=íç=ÄÉ=áÇÉåíáÑáÉÇI=Åä~êáÑáÉÇI=~åÇ=ÅçêêÉÅíÉÇ=èìáÅâäó=Äó=íÜÉ=ä~Äçê~íçêóK== qÜÉ=npm=ëÜçìäÇ=ÉëéÉÅá~ääó=åçíÉ=Ç~í~=íÜ~í=áë=~å=çêÇÉê=çÑ=ã~ÖåáíìÇÉ=çê=ãçêÉ=ÇáÑÑÉêÉåí=íÜ~å=ëáãáä~ê= äçÅ~íáçåëI=çê=áë=áåÅçåëáëíÉåí=ïáíÜ=éêÉîáçìë=Ç~í~=Ñêçã=íÜÉ=ë~ãÉ=äçÅ~íáçåK=== • Check laboratory QA/QC results.
bm^=Éëí~ÄäáëÜÉë=n^Ln`=ÅÜÉÅâë=~åÇ=~ÅÅÉéí~ÄäÉ=ÅêáíÉêá~=Ñçê=ä~Äçê~íçêó=~å~äóëÉëK==qÜÉëÉ=Ç~í~=~êÉ=íóéáÅ~ääó= êÉéçêíÉÇ=~äçåÖ=ïáíÜ=íÜÉ=ë~ãéäÉ=êÉëìäíëK==qÜÉ=npm=ëÜ~ää=Éî~äì~íÉ=íÜÉ=êÉéçêíÉÇ=n^Ln`=Ç~í~=íç=ÅÜÉÅâ=Ñçê= Åçåí~ãáå~íáçå=EãÉíÜçÇI=ÑáÉäÇI=~åÇ=ÉèìáéãÉåí=Ää~åâëFI=éêÉÅáëáçå=Eä~Äçê~íçêó=ã~íêáñ=ëéáâÉ=ÇìéäáÅ~íÉëFI= ~åÇ=~ÅÅìê~Åó=Eã~íêáñ=ëéáâÉë=~åÇ=ä~Äçê~íçêó=Åçåíêçä=ë~ãéäÉëFK==tÜÉå=n^Ln`=ÅÜÉÅâë=~êÉ=çìíëáÇÉ= ~ÅÅÉéí~ÄäÉ=ê~åÖÉëI=íÜÉ=ä~Äçê~íçêó=ãìëí=Ñä~Ö=íÜÉ=Ç~í~I=~åÇ=ìëì~ääó=éêçîáÇÉë=~å=Éñéä~å~íáçå=çÑ=íÜÉ= éçíÉåíá~ä=áãé~Åí=íç=íÜÉ=ë~ãéäÉ=êÉëìäíëK=
• Check the data set for outlier values and, accordingly, confirm results and re-analyze samples where appropriate.
p~ãéäÉ=êÉJ~å~äóëáë=ëÜçìäÇ=çåäó=ÄÉ=ìåÇÉêí~âÉå=ïÜÉå=áí=~ééÉ~êë=íÜ~í=ëçãÉ=é~êí=çÑ=íÜÉ=n^Ln`=êÉëìäíÉÇ=áå=~= î~äìÉ=çìí=çÑ=íÜÉ=~ÅÅÉéíÉÇ=ê~åÖÉK==p~ãéäÉ=êÉëìäíë=ã~ó=åçí=ÄÉ=ÇáëÅçìåíÉÇ=ìåäÉëë=íÜÉ=~å~äóíáÅ~ä=ä~Äçê~íçêó= áÇÉåíáÑáÉë=íÜÉ=êÉèìáêÉÇ=n^Ln`=ÅêáíÉêá~=ïÉêÉ=åçí=ãÉí=~åÇ=ÅçåÑáêãë=íÜáë=áå=ïêáíáåÖK Field data including inspections and observations must be verified as soon as the field logs are received, typically at the end of the sampling event. Field data verification shall include:
• Check field logs to make sure all required measurements were completed and appropriately documented;
• Check reported values that appear out of the typical range or inconsistent; Follow-up immediately to identify potential reporting or equipment problems, if appropriate, recalibrate equipment after sampling;
• Verify equipment calibrations;
• Review observations noted on the field logs; and
• Review notations of any errors and actions taken to correct the equipment or recording errors.
8.b
Packet Pg. 238
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 7 Page 66
7.12 RECORDS RETENTION
A
ll records of stormwater monitoring information and copies of reports (including Annual Reports) must be retained for a period of at least three years from date of submittal or longer if required by the Regional Water Board.
Results of visual monitoring, field measurements, and laboratory analyses must be kept in the SWPPP along with CoCs, and other documentation related to the monitoring.
Records are to be kept onsite while construction is ongoing. Records to be retained include:
• The date, place, and time of inspections, sampling, visual observations, and/or measurements, including precipitation;
• The individual(s) who performed the inspections, sampling, visual observation, and/or field measurements;
• The date and approximate time of field measurements and laboratory analyses; • The individual(s) who performed the laboratory analyses; • A summary of all analytical results, the method detection limits and reporting limits, and the analytical techniques or methods used;
• Rain gauge readings from site inspections;
• QA/QC records and results;
• Calibration records;
• Visual observation and sample collection exemption records; • The records of any corrective actions and follow-up activities that resulted from analytical results, visual observations, or inspections; and
• NAL Exceedance Reports.
8.b
Packet Pg. 239
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING
Attachment 1 Page 67
CSMP ATTACHMENT 1: WEATHER REPORTS
8.b
Packet Pg. 240
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING
Attachment 2 Page 68
CSMP ATTACHMENT 2: MONITORING RECORDS
8.b
Packet Pg. 241
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Attachment 3 Page 69
CSMP ATTACHMENT 3: EXAMPLE FORMS
8.b
Packet Pg. 242
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Attachment 3 Page 70
Rain Gauge Log Sheet
Construction Site Name: Campbell Police Operations Building WDID #: 30132.10
Date
(mm/dd/yy)
Time
(24-hr) Initials Rainfall Depth
(Inches) Notes:
8.b
Packet Pg. 243
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Attachment 3 Page 71
Risk Level 2
Visual Inspection Field Log Sheet
Date and Time of Inspection: Report Date:
Inspection Type: □ Weekly □ Before
predicted
rain
□ During
rain event
□
Following
qualifying
rain event
□ Contained
stormwater
release
□ Quarterly
non-
stormwater
Site Information
Construction Site Name:
Construction stage and
completed activities:
Approximate area
of exposed site:
Weather and Observations
Date Rain Predicted to Occur: Predicted % chance of rain:
Estimate storm beginning:
(date and time)
Estimate storm
duration:_________
(hours)
Estimate time since
last storm: ________
(days or hours)
Rain gauge
reading: _______
(inches)
Observations: If yes identify location
Odors Yes □ No □
Floating material Yes □ No □
Suspended Material Yes □ No □
Sheen Yes □ No □
Discolorations Yes □ No □
Turbidity Yes □ No □
Site Inspections
Outfalls or BMPs Evaluated Deficiencies Noted
(add additional sheets or attached detailed BMP Inspection Checklists)
Photos Taken: Yes □ No □ Photo Reference IDs:
Corrective Actions Identified (note if SWPPP/REAP change is needed)
Inspector Information
Inspector Name: Inspector Title:
Signature: Date:
=
=
8.b
Packet Pg. 244
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Attachment 3 Page 72
Risk Level 2
Effluent Sampling Field Log Sheets
Construction Site Name: Date: Time Start:
Sampler:
Sampling Event Type: □ Stormwater □ Non-stormwater □ Non-visible pollutant Field Meter Calibration
pH Meter ID No./Desc.:
Calibration Date/Time:
Turbidity Meter ID No./Desc.:
Calibration Date/Time:
Field pH and Turbidity Measurements
Discharge Location Description pH Turbidity Time
Grab Samples Collected
Discharge Location Description Sample Type Time
Additional Sampling Notes:
Time End:
8.b
Packet Pg. 245
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Attachment 3 Page 73
NAL Exceedance Evaluation Summary Report Page __ of __
Project Name Campbell Police Operations Building
Project WDID 3013210
Project Location
Date of Exceedance
Type of Exceedance
NAL Daily Average pH Turbidity
Other (specify)
Measurement or
Analytical Method
Field meter
(Sensitivity: )
Lab method (specify)
(Reporting Limit: )
(MDL: )
Calculated Daily
Average
pH pH units
Turbidity NTU
Rain Gauge
Measurement inches
Compliance Storm
Event inches (5-year, 24-hour event)
Visual Observations
on Day of
Exceedance
8.b
Packet Pg. 246
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Attachment 3 Page 74
NAL Exceedance Evaluation Summary Report Page __ of __
Description of BMPs
in Place at Time of
Event
Initial Assessment of
Cause
Corrective Actions
Taken (deployed
after exceedance)
Additional Corrective
Actions Proposed
Report Completed By
(Print Name, Title)
Signature
8.b
Packet Pg. 247
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
C
AMPBELL POLICE OPERATIONS BUILDING Ap ril 2022
Attachment 1 Page 75
CHAIN-OF-CUSTODY DATE: Lab ID:
DESTINATION LAB:
REQUESTED
ANALYSIS Notes:
ATTN:
ADDRESS:
Office Phone:
Cell Phone:
SAMPLED BY:
Contact:
Project Name
Client Sample ID Sample Sample Sample Container
Date Time Matrix # Type Pres.
SENDER COMMENTS:
RELINQUISHED
BY
Signature:
Print:
Company:
Date: TIME:
LABORATORY COMMENTS: RECEIVED BY
Signature:
Print:
Company:
Date: TIME:
8.b
Packet Pg. 248
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Attachment 4 Page 76
CSMP ATTACHMENT 4: FIELD METER INSTRUCTIONS
8.b
Packet Pg. 249
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Attachment 5 Page 77
CSMP ATTACHMENT 5: SUPPLEMENTAL INFORMATION
8.b
Packet Pg. 250
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) LPA
=
CAMPBELL POLICE OPERATIONS BUILDING M ay 2023
Section 8 Page 78
SECTION 8 - REFERENCES
Project Plans and Specifications, prepared by LPA, Dated 05/19/23, Project No. 30132.10 State Water Resources Control Board (2009). Order 2009-0009-DWQ, NPDES General Permit No.
CAS000002: National Pollutant Discharges Elimination System (NPDES) California General Permit for Storm Water Discharge Associated with Construction and Land Disturbing Activities. Available on-line at:
http://www.waterboards.ca.gov/water_issues/programs/s
tormwater/construction.shtml.
State Water Resources Control Board (2010). Order 2010-0014-DWQ, NPDES General Permit No.
CAS000002: National Pollutant Discharges Elimination System (NPDES) California General Permit for Storm Water Discharge Associated with Construction and Land Disturbing Activities. Available on-line at:
http://www.waterboards.ca.gov/water_issues/programs/s
tormwater/construction.shtml.
State Water Resources Control Board (2012). Order 2012-0006-DWQ, NPDES General Permit No.
CAS000002: National Pollutant Discharges Elimination System (NPDES) California General Permit for Storm Water Discharge Associated with Construction and Land Disturbing Activities. Available on-line at:
http://www.waterboards.ca.gov/water_issues/programs/s
tormwater/construction.shtml.
“Final Report Geotechnical Investigation Proposed Police Operations Building”. Prepared by Rockridge Geotechnical, June 14, 2021; Project No. 21-1988
CASQA 2009, Stormwater BMP Handbook Portal: Construction, November 2009, last updated January 2015, www.casqa.org
8.b
Packet Pg. 251
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Campbell Police Operations Building = = Appendix A=
Appendix A: Calculations
Total Site Area = 1.54 Acres (A)
Existing Site Conditions
I
mpervious Site Area 1 = 1.21 Acres (B)
Impervious Site Area Runoff Coefficient 2, 4 = 0.95 (C)
Pervious Site Area 3 = 0.33 Acres (D)
Pervious Site Area Runoff Coefficient 4 = 0.10 (E)
Existing Site Area Runoff Coefficient
( ) ( )
(A)
E D C B×+× = 0.77 (F)
Proposed Site Conditions (after construction)
Impervious Site Area
1 = 0.78 Acres (G)
Impervious Site Area Runoff Coefficient 2, 4 = 0.95 (H)
Pervious Site Area 3 = 0.76 Acres (I)
Pervious Site Area Runoff Coefficient 4 = 0.10 (J)
Proposed Site Area Runoff Coefficient
( ) ( )
(A)
J I H G×+× = 0.53 (K)
1. Includes paved areas, areas covered by buildings, and other impervious surfaces.
2. Use 0.95 unless lower or higher runoff coefficient can be verified.
3. Includes areas of vegetation, most unpaved or uncovered soil surfaces, and other pervious areas.
4. Refer to local Hydrology Manual for typical C values. =
8.b
Packet Pg. 252
Attachment: Construction Contract Documents (Lathrop Construction Award - PD)
Campbell Police Operations Building Appendix B
Appendix B: Site Maps
1. Vicinity Map
2. WPCD-01 – Key Map, Site Boundaries and Disturbed Areas
3. WPCD-02 – Existing Conditions: Anticipated Pollutants and BMP’s
4. WPCD-03 – Storm Water Conveyance System and Shed Areas
5. WPCD-04 – Proposed Conditions: Anticipated Pollutants and BMP’s
8.b
Packet Pg. 253
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) N.T.S.
PROJECT
LOCATION
VICINITY MAP
17 SAN TOMAS EXPY
W HAMILTON AVE
HAMILTON AVE
S BASCOM AVE
PAYNE AVE
SOUTHWEST EXPY
WINCHESTER BLVD
CAMPBELL AVE
WILLIAMS RD
S BASCOM AVE
WINCHESTER BLVD
8.b
Packet Pg. 254
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) N89°49'55"E (MON. TO MON.) 372.00'
S0°11'36"E
450.39' (MON. TO CL)
N89°44'01"E 371.80' S89°44'01"E 330.26'
N0°10'07"E
274.97'
(BASIS OF BEARING) (BASIS OF BEARING)
CLEAN AIR/
VANPOOL
NO
PARKING
NO
PARKING
NO
PARKING
E
V
EV
EV
EV
NO
PARKING
E
V
CLEAN AIR/
VANPOOL
CLEAN AIR/
VANPOOL
co
co
co co
co
coco
co
co
DW
DW
co
co
co
co
co
co
co
LEGEND
This document and all other project documents,
ideas, aesthetics and designs incorporated
therein are instruments of service. All project
documents are copyright protected, are the
property of LPA, Inc. (LPA) and cannot be lawfully
used in whole or in part for any project or purpose
except as set forth in the contractual agreement
between LPA and its Client. The unauthorized
disclosure and/or use of the project documents
(including the creation of derivative works), may
give rise to liability for copyright infringement,
unlawful disclosure, use or misappropriation of
property rights held by LPA. The unauthorized
use of the project documents will give rise to the
recovery of monetary losses and damages
including attorney fees and costs for which the
unauthorized user will be held liable.
Project documents describe the design intent of
the work and are not a representation of as-built
or existing conditions. LPA is not responsible for
any discrepancies between the project documents
and the existing conditions.
© LPA, Inc.
Developed for
Job Number
Date Published
Checked By
Scale
Revision Date
ARCHITECTURE ENGINEERING INTERIORS
LANDSCAPE ARCHITECTURE PLANNING
LPADesignStudios.com
Submittal Date
05/19/2023
K.S.
30132.10
CAMPBELL POLICE
OPERATIONS BUILDING
70 N. 1ST STREET
CAMPBELL, CA. 95008
CAMPBELL POLICE DEPARTMENT
SWPPP EXHIBITS
AS SHOWN
KEY MAP, SITE
BOUNDARIES, AND
DISTURBED AREAS
WPCD-01
20 10 400
1" = 20'
N
KEY MAP, SITE BOUNDARIES AND DISTURBED AREAS
8.b
Packet Pg. 255
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) SC10E1 E7 N1 N6 N8 N9 N10 W1 W2 W3 W4 W5 W7 W8W6 W9 W10
CONSTRUCTION YARD
NOTE: ALL NOTED BMPS AND A SAMPLING LOCATION SHALL APPLY TO ANY FIELD CHANGES TO CONSTRUCTION YARD LOCATION(S).
(E) CONDITIONS SHALL BE RE-ESTABLISHED IN KIND UNLESS NOTED
CORRUGATED
STEEL PANEL
T1
S10 TYP.
N89°49'55"E (MON. TO MON.) 372.00'
S0°11'36"E
450.39' (MON. TO CL)
N89°44'01"E 371.80' S89°44'01"E 330.26'
N0°10'07"E
274.97'
(BASIS OF BEARING) (BASIS OF BEARING)
CLEAN AIR/
VANPOOL
NO
PARKING
NO
PARKING
NO
PARKING
E
V
EV
EV
EV
NO
PARKING
E
V
CLEAN AIR/
VANPOOL
CLEAN AIR/
VANPOOL
B1
C1
(LOCATION TBD)
B2
-SEE SHEET C0.01 FOR EROSION AND SEDIMENT CONTROL NOTES. -SEE SHEET C0.01 FOR BMP MAINTENANCE NOTES.
-ALL BMPS PER CALIFORNIA STORMWATER QUALITY ASSOCIATION (CASQA)(UNLESS NOTED OTHERWISE) AND ARE AVAILABLE AT www.casqa.org.
-BMPS "NOT" CALLED OUT PER PLAN, ARE SHOWN FOR REFERENCE AS BMP OPTIONS PER QSP (QUALIFIED SWPPP PRACTITIONER) FIELD RECOMMENDATIONS.
-AT THE COMPLETION OF PROJECT, CONTRACTOR SHALL REMOVE ALL CONSTRUCTION BMPS FROM SITE AND DISPOSE IN A LEGAL MANNER.
EC-1, SCHEDULING
EC-4, HYDROSEEDING
EC-6, STRAW MULCH
SE-7, STREET SWEEPING AND VACUUMING
SE-8, SANDBAG BARRIER
SE-10, STORM DRAIN INLET PROTECTION
TC-1, STABILIZED CONSTRUCTION ENTRANCE/EXIT
TC-3, ENTRANCE/OUTLET TIRE WASH
NS-1, WATER CONSERVATION PRACTICES
NS-3, PAVING AND GRINDING OPERATIONS
WM-1, MATERIAL DELIVERY AND STORAGE
WM-3, STOCKPILE MANAGEMENT
WM-5, SOLID WASTE MANAGEMENT
WM-7, CONTAMINATED SOIL MANAGEMENT
WM-8, CONCRETE WASTE MANAGEMENT
WM-9, SANITARY/SEPTIC WASTE MANAGEMENT
POLLUTANT SAMPLE LOCATION - BACKGROUND SAMPLE
E1
E4
E6
S7
S8
S10
T1
T3
N1
N3
W1
W3
W5
W7
W8
W9
WM-2, MATERIAL USEW2
WM-6, HAZARDOUS WASTE MANAGEMENTW6
EC-3, HYDRAULIC MULCHE3
EC-5, SOIL BINDERSE5
EC-15, SOIL PREPARATION/ROUGHENINGE15
SE-6, GRAVEL BAG BERMS6
WE-1, WIND EROSION CONTROLWE
EC-2, PRESERVATION OF EXISTING VEGETATIONE2
NS-6, ILLICIT CONNECTION/DISCHARGEN6
NS-7, POTABLE WATER/IRRIGATION
NS-8, VEHICLE AND EQUIPMENT CLEANING
NS-9, VEHICLE AND EQUIPMENT FUELING
N7
N8
N9
NS-10, VEHICLE AND EQUIPMENT MAINTENANCE
NS-12, CONCRETE CURING
N10
N12
NS-13, CONCRETE FINISHINGN13
WM-4, SPILL PREVENTION AND CONTROLW4
WM-10, LIQUID WASTE MANAGEMENTW10
POLLUTANT SAMPLE LOCATION - CONTRACTORS YARD
POLLUTANT SAMPLE LOCATION - SITE
NOTE:
THE SAMPLE LOCATIONS SHOWN ARE THE MINIMUM REQUIREMENT FOR THE PROJECT SITE AND RISK LEVEL __. SAMPLE LOCATIONS MAY BE RELOCATED IF FIELD CONDITIONS WILL NOT ALLOW FOR SATISFACTORY SAMPLING. ANY ADJUSTMENTS TO SAMPLING LOCATIONS MUST
MEET THE INTENDED PURPOSE ORIGINALLY DESIGNATED FOR THAT LOCATION AND MUST BE DOCUMENTED WITH A SWPPP AMENDMENT FORM.
S#
C#
B#
DISCHARGE LOCATIOND#
2 SC-10, NON-STORMWATER DISCHARGESSC10
STORMWATER STORAGE (E.G. BIORETENTION) OR CONTAINMENT (E.G. CISTERN)W# POLLUTANT SAMPLE LOCATION - RUN-ONR#
EROSION CONTROL NOTES
LEGEND
SYMBOL DESCRIPTION
GRAVEL BAGS AND/OR SANDBAGS PER BMP KEYNOTES
FIBER ROLL
SILT FENCE
APPROXIMATE LIMIT OF GRADING
FLOW DIRECTION
EROSION CONTROL BMPs:
KEY
NOTE DESCRIPTION
SEDIMENT CONTROL BMPs:
TRACKING CONTROL BMPs:
NON-STORMWATER MANAGEMENT CONTROL BMPs:
WIND EROSION CONTROL BMPs:
WASTE MANAGEMENT AND MATERIALS
POLLUTION CONTROL BMPs:
STORM WATER STORAGE OR CONTAINMENT
DISCHARGE LOCATIONS
SAMPLING LOCATIONS
CONTRACTOR TO CLEAN ALL CONTECH STORM FILTER BIOSCAPE VAULTS THAT HAVE BEEN
IMPACTED (TRASH, DEBRIS, ORGANICS AND SEDIMENT) FROM CONSTRUCTION RUNOFF AT THE COMPLETION OF THE PROJECT.
CONTRACTOR TO VACUUM OUT ALL DRAIN INLETS THAT HAVE CONSTRUCTION RUNOFF BUILDUP AT THE COMPLETION OF THE PROJECT.
This document and all other project documents,
ideas, aesthetics and designs incorporated
therein are instruments of service. All project
documents are copyright protected, are the
property of LPA, Inc. (LPA) and cannot be lawfully
used in whole or in part for any project or purpose
except as set forth in the contractual agreement
between LPA and its Client. The unauthorized
disclosure and/or use of the project documents
(including the creation of derivative works), may
give rise to liability for copyright infringement,
unlawful disclosure, use or misappropriation of
property rights held by LPA. The unauthorized
use of the project documents will give rise to the
recovery of monetary losses and damages
including attorney fees and costs for which the
unauthorized user will be held liable.
Project documents describe the design intent of
the work and are not a representation of as-built
or existing conditions. LPA is not responsible for
any discrepancies between the project documents
and the existing conditions.
© LPA, Inc.
Developed for
Job Number
Date Published
Checked By
Scale
Revision Date
ARCHITECTURE ENGINEERING INTERIORS
LANDSCAPE ARCHITECTURE PLANNING
LPADesignStudios.com
Submittal Date
05/19/2023
K.S.
30132.10
CAMPBELL POLICE
OPERATIONS BUILDING
70 N. 1ST STREET
CAMPBELL, CA. 95008
CAMPBELL POLICE DEPARTMENT
SWPPP EXHIBITS
20 10 400
1" = 20'
N
AS SHOWN
EXIST. CONDITIONS
ANTICIPATED
POLLUTANTS / BMP'S
WPCD-02
EXISTING CONDITIONS, ANTICIPATED POLLUTANTS/BMP'S
8.b
Packet Pg. 256
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) co
co
co co
co
coco
co
co
DW
DW
co
co
co
co
co
co
co
CLEAN AIR/
VANPOOL
NO
PARKING
NO
PARKING
NO
PARKING
E
V
EV
EV
EV
NO
PARKING
E
V
CLEAN AIR/
VANPOOL
CLEAN AIR/
VANPOOL
N89°49'55"E (MON. TO MON.) 372.00'
S0°11'36"E
450.39' (MON. TO CL)
N89°44'01"E 371.80' S89°44'01"E 330.26'
N0°10'07"E
274.97'
(BASIS OF BEARING) (BASIS OF BEARING)
1.00 IMP=0.44
A
0.54 IMP=0.63
B
PERVIOUS LANDSCAPE
PERVIOUS CONCRETE PAVEMENT
LEGEND
This document and all other project documents,
ideas, aesthetics and designs incorporated
therein are instruments of service. All project
documents are copyright protected, are the
property of LPA, Inc. (LPA) and cannot be lawfully
used in whole or in part for any project or purpose
except as set forth in the contractual agreement
between LPA and its Client. The unauthorized
disclosure and/or use of the project documents
(including the creation of derivative works), may
give rise to liability for copyright infringement,
unlawful disclosure, use or misappropriation of
property rights held by LPA. The unauthorized
use of the project documents will give rise to the
recovery of monetary losses and damages
including attorney fees and costs for which the
unauthorized user will be held liable.
Project documents describe the design intent of
the work and are not a representation of as-built
or existing conditions. LPA is not responsible for
any discrepancies between the project documents
and the existing conditions.
© LPA, Inc.
Developed for
Job Number
Date Published
Checked By
Scale
Revision Date
ARCHITECTURE ENGINEERING INTERIORS
LANDSCAPE ARCHITECTURE PLANNING
LPADesignStudios.com
Submittal Date
05/19/2023
K.S.
30132.10
CAMPBELL POLICE
OPERATIONS BUILDING
70 N. 1ST STREET
CAMPBELL, CA. 95008
CAMPBELL POLICE DEPARTMENT
SWPPP EXHIBITS
AS SHOWN
DRAINAGE SHED
AREAS AND STORM
CONVEYANCES
WPCD-03
20 10 400
1" = 20'
N
DRAINAGE SHED AREAS AND STORM CONVEYANCES
8.b
Packet Pg. 257
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) N89°49'55"E (MON. TO MON.) 372.00'
S0°11'36"E
450.39' (MON. TO CL)
N89°44'01"E 371.80' S89°44'01"E 330.26'
N0°10'07"E
274.97'
(BASIS OF BEARING) (BASIS OF BEARING)
CLEAN AIR/
VANPOOL
NO
PARKING
NO
PARKING
NO
PARKING
E
V
EV
EV
EV
NO
PARKING
E
V
CLEAN AIR/
VANPOOL
CLEAN AIR/
VANPOOL
co
co
co co
co
coco
co
co
DW
DW
co
co
co
co
co
co
co
CORRUGATED
STEEL PANEL
S10 TYP.
S10
TYP.
S10 TYP.
S5
S2
D1
S6
D3
S4
B1
B2
S1
SC10E1 E7 N1 N6 N8 N9 N10 W1 W2 W3 W4 W5 W7 W8W6 W9 W10
CONSTRUCTION YARD - LOCATION TBD
NOTE: ALL NOTED BMPS AND A SAMPLING LOCATION SHALL APPLY TO ANY FIELD CHANGES TO CONSTRUCTION YARD LOCATION(S).
(E) CONDITIONS SHALL BE RE-ESTABLISHED IN KIND UNLESS NOTED S3
W1
W2
D2
T3
C1
S6 TYP.
S6 TYP.
S6TYP.
CORRUGATED
STEEL PANEL
T1
T3T1
-SEE SHEET C0.01 FOR EROSION AND SEDIMENT CONTROL NOTES. -SEE SHEET C0.01 FOR BMP MAINTENANCE NOTES.
-ALL BMPS PER CALIFORNIA STORMWATER QUALITY ASSOCIATION (CASQA)(UNLESS NOTED OTHERWISE) AND ARE AVAILABLE AT www.casqa.org.
-BMPS "NOT" CALLED OUT PER PLAN, ARE SHOWN FOR REFERENCE AS BMP OPTIONS PER QSP (QUALIFIED SWPPP PRACTITIONER) FIELD RECOMMENDATIONS.
-AT THE COMPLETION OF PROJECT, CONTRACTOR SHALL REMOVE ALL CONSTRUCTION BMPS FROM SITE AND DISPOSE IN A LEGAL MANNER.
EC-1, SCHEDULING
EC-4, HYDROSEEDING
EC-6, STRAW MULCH
SE-7, STREET SWEEPING AND VACUUMING
SE-8, SANDBAG BARRIER
SE-10, STORM DRAIN INLET PROTECTION
TC-1, STABILIZED CONSTRUCTION ENTRANCE/EXIT
TC-3, ENTRANCE/OUTLET TIRE WASH
NS-1, WATER CONSERVATION PRACTICES
NS-3, PAVING AND GRINDING OPERATIONS
WM-1, MATERIAL DELIVERY AND STORAGE
WM-3, STOCKPILE MANAGEMENT
WM-5, SOLID WASTE MANAGEMENT
WM-7, CONTAMINATED SOIL MANAGEMENT
WM-8, CONCRETE WASTE MANAGEMENT
WM-9, SANITARY/SEPTIC WASTE MANAGEMENT
POLLUTANT SAMPLE LOCATION - BACKGROUND SAMPLE
E1
E4
E6
S7
S8
S10
T1
T3
N1
N3
W1
W3
W5
W7
W8
W9
WM-2, MATERIAL USEW2
WM-6, HAZARDOUS WASTE MANAGEMENTW6
EC-3, HYDRAULIC MULCHE3
EC-5, SOIL BINDERSE5
EC-15, SOIL PREPARATION/ROUGHENINGE15
SE-6, GRAVEL BAG BERMS6
WE-1, WIND EROSION CONTROLWE
EC-2, PRESERVATION OF EXISTING VEGETATIONE2
NS-6, ILLICIT CONNECTION/DISCHARGEN6
NS-7, POTABLE WATER/IRRIGATION
NS-8, VEHICLE AND EQUIPMENT CLEANING
NS-9, VEHICLE AND EQUIPMENT FUELING
N7
N8
N9
NS-10, VEHICLE AND EQUIPMENT MAINTENANCE
NS-12, CONCRETE CURING
N10
N12
NS-13, CONCRETE FINISHINGN13
WM-4, SPILL PREVENTION AND CONTROLW4
WM-10, LIQUID WASTE MANAGEMENTW10
POLLUTANT SAMPLE LOCATION - CONTRACTORS YARD
POLLUTANT SAMPLE LOCATION - SITE
NOTE:
THE SAMPLE LOCATIONS SHOWN ARE THE MINIMUM REQUIREMENT FOR THE PROJECT SITE AND RISK LEVEL __. SAMPLE LOCATIONS MAY BE RELOCATED IF FIELD CONDITIONS WILL NOT ALLOW FOR SATISFACTORY SAMPLING. ANY ADJUSTMENTS TO SAMPLING LOCATIONS MUST
MEET THE INTENDED PURPOSE ORIGINALLY DESIGNATED FOR THAT LOCATION AND MUST BE DOCUMENTED WITH A SWPPP AMENDMENT FORM.
S#
C#
B#
DISCHARGE LOCATIOND#
2 SC-10, NON-STORMWATER DISCHARGESSC10
STORMWATER CONTAINMENT (E.G. CISTERN, DRY WELL, ETC.)W# POLLUTANT SAMPLE LOCATION - RUN-ONR#
EROSION CONTROL NOTES
LEGEND
SYMBOL DESCRIPTION
GRAVEL BAGS AND/OR SANDBAGS PER BMP KEYNOTES
APPROXIMATE LIMIT OF GRADING
FLOW DIRECTION
EROSION CONTROL BMPs:
KEY
NOTE DESCRIPTION
SEDIMENT CONTROL BMPs:
TRACKING CONTROL BMPs:
NON-STORMWATER MANAGEMENT CONTROL BMPs:
WIND EROSION CONTROL BMPs:
WASTE MANAGEMENT AND MATERIALS
POLLUTION CONTROL BMPs:
STORM WATER STORAGE OR CONTAINMENT
DISCHARGE LOCATIONS
SAMPLING LOCATIONS
CONTRACTOR TO CLEAN ALL CONTECH STORM FILTER BIOSCAPE VAULTS THAT HAVE BEEN
IMPACTED (TRASH, DEBRIS, ORGANICS AND SEDIMENT) FROM CONSTRUCTION RUNOFF AT THE COMPLETION OF THE PROJECT.
CONTRACTOR TO VACUUM OUT ALL DRAIN INLETS THAT HAVE CONSTRUCTION RUNOFF BUILDUP AT THE COMPLETION OF THE PROJECT.
This document and all other project documents,
ideas, aesthetics and designs incorporated
therein are instruments of service. All project
documents are copyright protected, are the
property of LPA, Inc. (LPA) and cannot be lawfully
used in whole or in part for any project or purpose
except as set forth in the contractual agreement
between LPA and its Client. The unauthorized
disclosure and/or use of the project documents
(including the creation of derivative works), may
give rise to liability for copyright infringement,
unlawful disclosure, use or misappropriation of
property rights held by LPA. The unauthorized
use of the project documents will give rise to the
recovery of monetary losses and damages
including attorney fees and costs for which the
unauthorized user will be held liable.
Project documents describe the design intent of
the work and are not a representation of as-built
or existing conditions. LPA is not responsible for
any discrepancies between the project documents
and the existing conditions.
© LPA, Inc.
Developed for
Job Number
Date Published
Checked By
Scale
Revision Date
ARCHITECTURE ENGINEERING INTERIORS
LANDSCAPE ARCHITECTURE PLANNING
LPADesignStudios.com
Submittal Date
05/19/2023
K.S.
30132.10
CAMPBELL POLICE
OPERATIONS BUILDING
70 N. 1ST STREET
CAMPBELL, CA. 95008
CAMPBELL POLICE DEPARTMENT
SWPPP EXHIBITS
AS SHOWN
PROP. CONDITIONS
ANTICIPATED
POLLUTANTS / BMP'S
WPCD-04
20 10 400
1" = 20'
N
PROPOSED CONDITIONS, ANTICIPATED POLLUTANTS/BMP'S
8.b
Packet Pg. 258
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Campbell Police Operations Building= = Appendix C=
=
APPENDIX C: PERMIT REGISTRATION DOCUMENTS
Permit Registration Documents included in this Appendix
Permit Registration Document
Notice of Intent
Risk Assessment
Certification
Copy of Annual Fee Receipt
Site Map, see Appendix B
WDID Confirmation
Notice-of-Intent (NOI)
T
he project owner shall electronically file the NOI utilizing the Stormwater Multi-Application and Reporting System SMARTS website: http://www.waterboards.ca.gov/water_issues/programs/c iwqs/
A
copy of the approved form shall be inserted following this page.
8.b
Packet Pg. 259
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Campbell Police Operations Building= = Appendix C=
=
Risk Assessment
(Construction Site Sediment and Receiving Water Risk Determination)
T
his project was determined to be Risk Level 2. The following pages include the risk determination spreadsheet.
8.b
Packet Pg. 260
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Campbell Police Operations Building= = Appendix C=
=
8.b
Packet Pg. 261
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Campbell Police Operations Building= = Appendix C=
=
“R” Factor: 43.5(2023) + 43.5(2024) + 27.61(2025) = 114.61
8.b
Packet Pg. 262
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Campbell Police Operations Building= = Appendix C=
=
“K” Value: 0.32
=
8.b
Packet Pg. 263
Attachment: Construction Contract Documents (Lathrop Construction Award - PD) Campbell Police Operations Building= = Appendix C=
=
=
“LS” Value: 0.36