City of Carpinteria
City Council Regular Meeting Agenda
Monday, March 13, 2023
Council Chamber, 5775 Carpinteria Avenue
4:00 p.m. Closed Session - 5:30 p.m. Regular Meeting
In-Person and Virtual Participation Options
***AMENDED AGENDA***
Attendance/Viewing Options:
• Attend the in-person meeting in City Council Chambers at City Hall (5775 Carpinteria Ave.).
• View the meeting live through the City’s website https://carpinteriaca.gov/cityhall/agendas-meetings/) on your computer, tablet or smartphone. • View the meeting on Government Access Television Channel 21 (broadcast live and rebroadcast on the Wednesday and the Saturday following the meeting at 8:00 p.m. and 5:00 p.m., respectively).
• Call 669-900-9128 (and enter Webinar ID 889 0390 2262) to listen to the meeting on your phone.
• Join the City’s Zoom webinar from your computer, tablet, or smartphone by CLICKING HERE. Alternatively, you can join the Zoom webinar by logging on to www.zoom.us, downloading the application, selecting "Join Meeting", and entering Webinar ID 889 0390 2262.
Public Comments
• Provide a live public comment during the in-person meeting in City Council Chambers at City Hall (5775 Carpinteria Ave.). Please note the City has the discretion to limit both the overall and individual speaker time for any meeting or agenda matter. Typically, the Council’s practice has been to limit each speaker to three minutes.
• Provide a live comment through the City’s Zoom webinar platform (through the link provided above). To make public comments through this platform please use the “raise your hand” feature to notify staff that you would like to make a public comment during designated public comment times. Once it is your turn to provide a public comment, staff will unmute your microphone and you will be given a designated amount of time to provide your comment (typically, the practice has been up to 3 minutes per speaker on each item). At the end of your comment, staff will once again mute your microphone.
City Council Regular Meeting Agenda
March 13, 2023
• Submit a written comment (as either a general public comment or on a specific agenda item) to be distributed to Council Members by 12:00 P.M. on the day of the meeting by either submitting your comment via (1) email to [email protected], (PLEASE NOTE NEW PUBLIC COMMENT EMAIL ADDRESS) or (2) the eComment link on the City's agenda website (https://carpinteriaca.gov/city-hall/agendas-meetings/). Please reference the agenda item to which your comment pertains. While written comments become part of the record, they will not be read aloud at the meeting.
Please note that the City will make every effort to make the meeting accessible virtually; however, if one of the above virtual attendance/viewing or public comment options is unavailable due to technological issues, you are invited to take advantage of one of the other participation options outlined above (including attending and providing public comment in-person in the City Council Chambers). Additional options may be made available at the meeting.
Also, please note that Spanish interpretation will be available at the in-person meeting and through the City’s Zoom webinar.
CALL TO ORDER
ROLL CALL
PUBLIC COMMENT ON CLOSED SESSION MATTERS
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to 54956.9(d)(2): One potential case.
2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): one potential case.
Facts and Circumstance: City Attorney to provide oral statement prior to closed session pursuant to Government Code section 54956.9(e)(2)
TEMPORARY ADJOURNMENT TO CLOSED SESSION
CALL TO ORDER
ROLL CALL
CLOSED SESSION REPORT
PLEDGE OF ALLEGIANCE
City Council Regular Meeting Agenda
March 13, 2023
COUNCILMEMBER(S) REQUEST FOR REMOTE PARTICIPATION UNDER AB 2449:
The City Council may consider Councilmember(s) request to participate in the meeting remotely under the regulations of AB 2449 by making the necessary findings and voting on whether the Councilmember(s) may participate remotely.
AGENDA MODIFICATIONS: The City Council may modify the regular agenda by tabling items, adding urgency items to the agenda, or changing the order in which items are considered. Changes to the Consent Calendar are considered at the time the Consent Calendar is considered.
INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS:
3. Adopt Resolution No. 6210 Commending and Thanking Chuck McQuary for His Dedicated Service as the City’s Representative on the Santa Barbara Metropolitan Transit District Board of Directors from 2007 to 2023.
4. Proclamation Designating the Month of April 2023 as “Carpinteria Beautiful Month”.
TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE MONTHLY
MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES
RECONVENE THE REGULAR MEETING OF THE CITY COUNCIL
PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS
This may include updates on law enforcement activity within the City from a Sheriff’s Office representative.
CITY MANAGER’S REPORT
The City Manager will report to the City Council regarding various City and/or community events and/or matters of interest. There will be no City Council discussion except to ask questions or refer matters to staff; and no action will be taken unless listed on a subsequent agenda.
a. Update on January Storm Cleanup
b. Update on FEMA Mapping Process
c. Planning Commission Actions
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
This is a time for public comments on matters not otherwise on the agenda but within the subject matter jurisdiction of the City Council. The Public Comment period is limited to 15 minutes and divided among those persons desiring to speak. No person shall speak City Council Regular Meeting Agenda
March 13, 2023
longer than three minutes; however, the Mayor may establish shorter periods based on the time available and/or the number of persons waiting to speak. Persons wishing to speak on a specific item will be recognized at the time the agenda item is considered.
The audio-visual system in the Council Chamber is not available for speaker use during the general Public Comment period.
The City and the City Council are not responsible for the content of statements made during the public comment period, or the factual accuracy of any such statements.
CONSENT CALENDAR: Items on the consent calendar are considered to be routine and are normally enacted by one unanimous vote of the Council. If you wish to speak on a consent calendar item please do so during the public comment period provided at the beginning of this item.
5. Approve the minutes of the regular meeting held February 27, 2023.
6. Receive and file the Expenditures for the period beginning February 18, 2023 and ending March 3, 2023.
7. Adopt Resolution No. 6198, authorizing the filing of the Transportation Development Act Claim for Fiscal Year 2023/24.
*8. Approve the second reading of Ordinance No. 763, as read by title only, to amend Chapter 12.24 and Chapter 10.62 of the Carpinteria Municipal Code to add regulations pertaining to skateboard and skate use at the Carpinteria Skate Park and to amend regulations pertaining to skateboard and skate use citywide. (This motion requires a roll call vote.)
ADMINISTRATIVE MATTERS:
9. Adoption of Resolution No. 6208, extending the emergency proclamation in response to the January 2023 storms and related emergency response.
Recommendation: (1) Adopt Resolution extending the emergency proclamation related to the January 2023 storms and related emergency response, pursuant to Government Code Sections 8558 and 8630, et seq., and Chapter 2.40 of the Carpinteria Municipal Code; and (2) Direct City staff to return at least every 60 days for consideration of further extending the emergency proclamation until such time that the response and recovery conditions dictate otherwise; and (3) Determine the above actions are not a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to Section 15378(b)(5) of the CEQA Guidelines, because the actions consist of organizational or City Council Regular Meeting Agenda
March 13, 2023
administrative activities of the government that will not result in direct or indirect physical changes in the environment.
Staff Presenter: Olivia Uribe Mutal, Program Manager
a. Staff Report
b. Public Comment
c. City Council Determination
*10. Elect to commend a Carpinteria Volunteer of the Year for their service in 2022, and two Carpinteria Community Partners/Businesses of the Year for 2021 and 2022.
*Recommendation: (1) Elect to commend a Carpinteria Volunteer of the Year for their service in 2022, and two Carpinteria Community Partners/Businesses of the Year for 2021 and 2022; and (2) Direct City staff to prepare a Resolution for each awardee to be adopted at a future City Council Meeting.
Staff Presenter: Olivia Uribe Mutal, Program Manager
a. Staff Report
b. Public Comment
c. City Council Determination
11. The City’s 2022 Housing Element Annual Progress Report to the State Department of Housing and Community Development on the status of implementation of its goals, policies, and objectives.
Recommendation: Receive the 2022 Housing Element Annual Progress Report and direct that it be submitted to the State Housing and Community Development Department.
Staff Presenter: Steve Goggia, Community Development Director a. Staff Report
b. Public Comment
c. City Council Determination
12. Community Development Block Grant (CDBG) Committee recommendations concerning the 2023-2024 Public Services Grant Applications and allocation of program funds.
Recommendation: Allocate the CDBG Public Services Grant Funding pursuant to the recommendations of the City’s CDBG Committee to equally share the funds City Council Regular Meeting Agenda
March 13, 2023
between the Peoples’ Self-Help Housing’s Carpinteria Camino Scholars program and the United Boys & Girls Club of Santa Barbara County’s Carpinteria Club – Power Hour. (This motion requires a roll call vote.)
Staff Presenter: Steve Goggia, Community Development Director a. Staff Report
b. Public Comment
c. City Council Determination
PUBLIC HEARING: NONE
CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR
AND/OR OTHER AGENDA ITEMS REQUESTED TO BE ADVANCED
MATTERS CONTINUED FROM PREVIOUS MEETINGS: NONE
OTHER BUSINESS:
13. Consideration of Making Appointments to the Planning Commission, Architectural Review Board, Mobile Home Park Rent Stabilization Board, Carpinteria Open Space Management Advisory Board, Tree Advisory Board, Downtown “T” Business Advisory Board, Integrated Pest Management Committee, Environmental Review Committee, Community Development Block Grant Committee, and Appoint Representatives to the Community Media Access Center and County Library Advisory Committee.
Recommendation: Adopt Resolution Nos. 6199 through 6207, approving appointments to all City Boards, Commissions and Committees and appoint a representative to the Community Media Access Center and a representative to the County Library Advisory Committee, as discussed.
Staff Presenter: Brian C. Barrett, City Clerk
a. Staff Report
b. Public Comment
c. City Council Determination
*14. Agreement for Operation of a Countywide Library System between the County of Santa Barbara and the City of Carpinteria.
*Recommendation: Approve and authorize the City Manager to execute the Agreement for Operation of a Countywide Library System (Library Agreement) between the County of Santa Barbara and the City of Carpinteria.
City Council Regular Meeting Agenda
March 13, 2023
Staff Presenter: Jody Thomas, City Librarian
a. Staff Report
b. Public Comment
c. City Council Determination
15. Review of the Mid-Year Budget Report and making related adjustments to appropriations.
*Recommendation: Accept the Mid-Year Budget Report and approve adjustments to the budget as summarized in Attachment A.
Staff Presenter: Licette Maldonado, Administrative Services Director a. Staff Report
b. Public Comment
c. City Council Determination
*16. Amendment to the City Manager Employment Agreement, including adjusting the annual base wage from $186,861.10 to $206,014.36.
Recommendation: Approve the attached Eighth Amendment to the Employment Agreement for the City Manager.
Staff Presenter: Laura Kalty, on behalf of Liebert Cassidy Whitmore, acting as City Attorney of the City of Carpinteria
a. Staff Report
b. Public Comment
c. City Council Determination
*17. City Manager succession process and formation of an Ad hoc Committee. *Recommendation: Form an Ad hoc City Manager Succession Process Committee for the purpose of working with the City Manager and consultants to draft process recommendations for Council’s consideration.
Staff Presenter: Kris Humphries with Regional Government Services a. Staff Report
b. Public Comment
c. City Council Determination
City Council Regular Meeting Agenda
March 13, 2023
LEGISLATIVE UPDATE: The City Council will discuss local, state and/or federal legislation under consideration and decide whether to direct staff to place a matter(s) on a future City Council agenda for consideration.
COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY
COUNCILMEMBERS
Informational reports from Councilmember representatives on the committees, commissions and organizations listed below. This is also an opportunity for Councilmembers to request information from staff or seek support from fellow Councilmembers for future agenda items.
1. Appointees to Other Government Agencies
a. Beach Erosion Authority for Clean Oceans and Nourishment (BEACON) (Solórzano/Alt. Clark)
b. California Joint Powers Insurance Authority (CJPIA) (Clark/Alt. Alarcon) c. Santa Barbara County Association of Governments (SBCAG)(Clark/Alt.
Nomura)
d. Santa Barbara County Air Pollution Control District (APCD)(Clark/Alt.
Nomura)
e. Central Coast Community Energy (3CE) (Nomura/Alt. Goleta) f. Santa Barbara Mosquito and Vector Management District (Joe Franken) g. Santa Barbara Metropolitan Transit District (Solórzano)
2. Regional Committees
a. Channel Counties Division, League of California Cities (Nomura/Alt.
Alarcon)
b. Santa Barbara Joint Affordable Housing Task Group (Alarcon & Solórzano) c. Santa Barbara County Elected Leaders Forum to Address Homelessness (Clark/Alt. Alarcon)
d. South Coast Youth Safety Partnership (Solórzano/Alt. Lee) e. Multijurisdictional Solid Waste Task Group (Lee/Alt. Alarcon)
3. Joint and Standing Committees
a. City Council/Economic Vitality Committee (Alarcon & Lee) b. City Council/Public Safety Committee (Clark & Nomura) c. City Council/School Board Committee (Lee and Alarcon) d. City Council/Utilities Committee (Lee & Nomura)
e. City Council/First District Supervisor Committee (Lee & Solórzano) f. City Council Finance/Budget Committee (Alarcon & Clark) g. Transportation Committee (Lee & Clark)
City Council Regular Meeting Agenda
March 13, 2023
h. Development Review Committee (Joint Committee membership from City Council, Planning Commission and Architectural Review Board) (CC: Clark & Nomura) (PC: To Be Selected by Planning Commission) (ARB: To Be Selected by Architectural Review Board)
i. General Plan and Coastal Plan Update Committee (Joint Committee membership from City Council and Planning Commission) (Lee & Clark) (PC: To Be Selected by Planning Commission)
j. Public Facility Site Acquisition/Development Committee (Clark & Nomura) k. City Council Boards, Commissions and Committees Interview Committee (Clark & Nomura/ Alt. Lee)
4. Ad Hoc Committees
a. COVID-19 Communications Committee (Nomura & Clark)
b. Harbor Seal Advisory Committee (Clark & Alarcon)
c. Senior Services Planning Committee (Lee & Solórzano) d. Civic/Youth Engagement Committee (Lee & Nomura)
e. City Council Housing Element Committee (Clark & Nomura)
5. Appointed Representatives to Area Boards & Committees a. Community Media Access Center (Gary Dobbins)
b. County Library Advisory Committee (Gail Marshall)
ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS
ADJOURNMENT
The next regular City Council meeting will be held March 27, 2023 at 5:30 p.m.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk's Office at 755-4403 or the California Relay Service at (866) 735-2929. Notification two business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting.
Materials related to an agenda item submitted to the City Council after distribution of the agenda packet are available for public review at the City Clerk's Office, located at 5775 Carpinteria Avenue, Carpinteria, CA 93013 or by going to the City’s website at https://carpinteriaca.gov/city-hall/agendas-meetings/.
This agenda was posted on Wednesday, March 7, 2023, in the City Clerk's Office, on the City Hall Public Notices Board, and on the Internet.
RESOLUTION NO. 6210
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CARPINTERIA
COMMENDING AND THANKING CHUCK MCQUARY
FOR HIS DEDICATED SERVICE AS THE CITY'S
REPRESENTATIVE ON THE SANTA BARBARA
METROPOLITAN TRANSIT DISTRICT BOARD OF
DIRECTORS FROM 2007 TO 2023
WHEREAS, Mr. McQuary was appointed as the City's Representative on the Santa Barbara Metropolitan Transit District Board of Directors in 2007 and has well and faithfully served the City for the past 16 years; and
WHEREAS, Mr. McQuary brought with him an extensive background in financial and transit management; and
WHEREAS, he served over 20 years as the financial manager at Lockheed Martin Company and retired in 1991 so that he and his wife could be full-time Carpinteria residents; and
WHEREAS, Santa Barbara Metropolitan Transit District hired him as a Business Manager and a few months later he was promoted to Transit Development Manager where he was in charge of route planning and scheduling; and WHEREAS, he also authored the District's South Coast Transit Plan which was instrumental in the District being awarded over nine million dollars in funds for lowemission vehicles and operating costs for several new transit projects, including the Seaside Shuttle; and
WHEREAS, Mr. McQuary retired from the District in 2001 and in 2003 he was hired by South Coast Transit as a part-time Planner and increased ridership leading to an increase in service.
NOW, THEREFORE, BE IT RESOLVED as follows:
SECTION 1. The above recitals are true and correct.
SECTION 2. The City Council commends Chuck McQuary for his valuable contributions to the Santa Barbara Metropolitan Transit District and the Carpinteria community by making improvements in transit operations and increasing ridership during his tenure.
PASSED, APPROVED AND ADOPTED on the 13th day of March, 2023.
Al Clark, Mayor
ATTEST: .. .ii
Brian C. Barrett, CMC, CPMC
City Clerk
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PROCLAMATION
A PROCLAMATION OF THE CARPINTERIA CITY
COUNCIL DESIGNATING THE MONTH OF
APRIL 2023, AS "CARPINTERIA
BEAUTIFUL MONTH"
WHEREAS, the month of April is recognized nationwide as Keep America Beautiful Month; and
WHEREAS, since 1992, the month of April has additionally been proclaimed as Carpinteria Beautiful Month and celebrated by the downtown display of the Carpinteria Beautiful banners; and
WHEREAS, on Friday, April 28
th cities across America will observe National Arbor
Day, and Carpinteria will participate by renewing our commitment to maintaining a vigorous and beneficial urban forest; and
WHEREAS, on Saturday, April 22
nd
, the 53rd anniversary of Earth Day will be
celebrated through a renewal of our dedication to preserving a healthy environment; and WHEREAS, on Saturday, March 25
th
, in preparation for April's celebration,
Carpinteria Beautiful and the City of Carpinteria will co-sponsor a Community-wide Clean-up Day from 9 a.m. to noon at Parking Lot No. 3 adjacent to the railroad tracks.
WHEREAS, throughout the month of April, Carpinteria Beautiful volunteers will continue their year-round efforts to remove graffiti and fill the doggie bag dispensers, and the Adopt-a-Spotters and Trash Mob will redouble their already considerable efforts to keep Carpinteria litter-free.
NOW, THEREFORE, the City Council of the City of Carpinteria hereby designates April 2023, as "CARPINTERIA BEAUTIFUL MONTH" and urges all residents to share in the observance of this month by making a personal commitment to enhance the beauty of their own properties and neighborhoods for the benefit and enjoyment of all.
IN WITNESS WHEREOF, the Mayor hereunto set their hand and caused the official seal of the City of Carpinteria, California to be affixed this 13th day of March, 2023.
Al Clark, Mayor
City of Carpinteria
ATTEST:
Brian C. Barrett, CMG, CPMC
City Clerk, City of Carpinteria
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CARPINTERIA LIBRARY BOARD OF TRUSTEES
5775 Carpinteria Avenue
Carpinteria, CA 93013
REGULAR MEETING AGENDA
MONDAY, MARCH 13, 2022
5:30 P.M.
***AMENDED AGENDA***
1. Call to order and roll call.
2. Confirmation of legal noticing and procedural requirements of meeting.
3. Public Comment – This is the time for public comments on matters not otherwise on the agenda but within the subject matter of the Carpinteria Library Board of Trustees.
4. Approval of minutes of the regular meeting held February 13, 2023.
5. Update on the Library.
*6. Extension of the Term of the Library Advisory Commission members. *Recommendation: Extend the term of the Library Advisory Commission members from July 25, 2024 to January 31, 2025 to coincide with the biennial appointments to the City’s Boards, Commissions and Committees. *7. Adoption, by minute order, of a Code of Conduct Policy for the Carpinteria Community Library recommended by the Library Advisory Commission. *Recommendation: Adoption, by minute order, of a Code of Conduct Policy for the Carpinteria Community Library recommended by the Library Advisory Commission, to be effective March 15, 2023.
8. New Business & Discussion.
9. Adjournment.
The Carpinteria Library Board of Trustees agenda and any associated staff reports will be available on Thursday, March 9, 2023 on the City’s Website:
https://carpinteriaca.gov/city-hall/agendas-meetings/. The Carpinteria Library Board of Trustees agenda and staff reports are part of the City Council agenda for its regular meeting of March 13, 2023. Please see “TEMPORARY ADJOURNMENT FOR THE
PURPOSE OF HOLDING THE MONTHLY MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES.” Details and procedures on how to provide public comment and participate in the meeting through telephonic means are available on the posted City Council agenda at https://carpinteriaca.gov/city-hall/agendas-meetings/.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact Brian Barrett, City Clerk at [email protected] or (805) 755-4403. Notification two business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting. This agenda was posted on Wednesday, March 7, 2023, in the City Clerk’s Office, on the City Hall Public Notices Board, and on the Internet.
CARPINTERIA LIBRARY BOARD OF TRUSTEES
5775 Carpinteria Avenue
Carpinteria, CA 93013
REGULAR MEETING MINUTES
MONDAY, FEBRUARY 13, 2022
1. Call to order and roll call.
President Clark called the meeting to order at 5:37 pm.
Boardmembers present: Boardmember Roy Lee
Boardmember Wade T. Nomura
Boardmember Mónica J. Solórzano
Vice President Natalia Alarcon
President Al Clark
Staff members present: Dave Durflinger, Chief Executive Officer Brian C. Barrett, Secretary
Jody Thomas, City Librarian
2. Confirmation of legal noticing and procedural requirements of meeting.
Secretary Barrett acknowledged that all legal noticing and procedural requirements have been met.
3. Public Comment
Speakers in-person: Gail Marshall and Fred Shaw
In response to the public comments, Chief Executive Officer Durflinger replied that staff could return at the next Library Board of Trustees meeting with some options on the reappointment of the Library Advisory Commission.
There was consensus of the Library Board of Trustees to direct staff to return to the next Library Board of Trustees meeting with options on the reappointment process of the Library Advisory Commission.
4. Approval of minutes of the regular meeting held January 9, 2023.
Motion by Boardmember Lee, seconded by Boardmember Nomura, to approve the minutes of the regular meeting held January 9, 2023. The roll call vote was as follows:
Library Board of Trustees Regular Meeting Minutes
February 13, 2023
AYES: Boardmember Lee, Boardmember Nomura, Boardmember Solórzano, Vice President Alarcon, and President Clark
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
5. Update on the Library.
City Librarian Thomas presented the staff report.
The report was received and filed.
6. New Business & Discussion.
There was no new business nor discussion.
7. Adjournment.
President Clark adjourned the meeting at 5:51 p.m.
________________________________
Brian C. Barrett, CMC, CPMC, Secretary
City of Carpinteria
LIBRARY BOARD OF TRUSTEES AGENDA STAFF REPORT
March 13, 2023
ITEM FOR LIBRARY BOARD OF TRUSTEES CONSIDERATION
March 2023 Community Library Update.
STAFF RECOMMENDATION
Receive and file the report.
Sample Motion: I move to receive and file the Community Library report.
BACKGROUND
The Carpinteria Community Library, established by Ordinance 747 June 14, 2021, and added to the Municipal Code, Chapter 2.38, also established a Library Board of Trustees (section 2.38.030) to meet at least once a month. (Attachment B) Resolution 6073, September 13, 2021, resolved the Library Board of Trustees to meet on the second Monday of each month at the same time and place as the City Council meeting. (Attachment C)
DISCUSSION
Our Literacy/ESL program is happening. Learners have been paired with tutors and Monday evenings at the Library (as well as other days and times during the week) are now filled with English language learning. Tutors are working with learners in three languages.
In February, we had 40 program sessions, nearly two a day for a total of 465 attendees.
Library staff read aloud to the preschool children at the Carpinteria Children's Project for Read Across America. They gave each child a little crocheted bag a patron had made for them to hold their library card (75 altogether).
LBOT Agenda
March 13, 2023
We hosted a volunteer appreciation for the 40 bookstore volunteers and the 20 library volunteers who help keep the Library organized and filled with books.
Library staff have been part of the planning process and will be contributing to programming for the newly established Senior Social.
We have interviewed for a part time Library Technician and hope to make a hire.
Zip Books is now available at the Library. Sponsored by a grant from the California State Library, if there is a book, a large print book, or book on CD that a patron would like that is not available through our library catalog, we can order the item for the patron from Amazon. It will be sent directly to their home at no cost to them. Patrons are to return the materials to the library. To be eligible for this service, a patron must have a Carpinteria Library card and the account must be in good standing.
Library Advisory Commission meets monthly on the second Thursday of each month. (Attachment A)
POLICY CONSISTENCY
The Library programs and resources are consistent with the 2022 Annual Work Plan and the actions of the City Council concerning the establishment of a municipal library.
FINANCIAL CONSIDERATIONS
There are no financial considerations at this time. Zip Books is paid for through a grant from the California State Library.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
As determined necessary and appropriate, staff consults with the City Attorney's Office and risk managers of its insurance entity, the California Joint Powers Insurance Authority, in order to ensure compliance with legal requirements and best practices.
OPTIONS
1. Receive and file.
2. Direct staff as appropriate.
PRINCIPAL PARTIES EXPECTED AT MEETING
No principal parties expected to attend.
ATTACHMENTS
Staff Report March 13 2023
LBOT Agenda
March 13, 2023
Attachment A - Library Advisory Commission memo
Attachment B - Ordinance 747
Attachment C - Resolution 6073
Staff contact: Jody Thomas, City Librarian
(805) 684-4314, [email protected] Jj~
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Staff contact: Matt Roberts, Director of Parks, Recreation (805) 755-4449, [email protected]
Reviewed by: Dave Durflinger, City Manager
(805) 755-4400, [email protected]
Staff Report March 13 2023
Attachment A
MEMORANDUM
Date: March 7, 2023
To: Carpinteria Community Library Board of Trustees
From: Jody Thomas, City Librarian
Subject: Library Advisory Commission actions for February 2023
1. Drafted and recommended adoption of a new Library Code of Conduct at the Board of Trustees' March 2023 meeting.
Attachment B
ORDINANCE NO. 747
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CARPINTERIA, CALIFORNIA, AMENDING TITLE 2 OF THE
CARPINTERIA MUNICIPAL CODE BY MODIFYING CHAPTER 2.20, CITY
DEPARTMENTS, ADDING A NEW LIBRARY DIVISION TO THE PARKS,
RECREATION & PUBLIC FACILITIES DEPARTMENT, AND ADDING
CHAPTER 2.38, MUNICIPAL LIBRARY
WHEREAS, Carpinteria Municipal Code ("CMC") Chapter 2.20 establishes Departments and divisions of the City for carrying out programs under the direction and supervision of the City Manager; and,
WHEREAS, the City Manager is recommending changes to certain titles, divisions, and programs in order to support the effective and efficient delivery of necessary and desired programs to the Carpinteria community via the City organization; and,
WHEREAS, the City Council has initiated a process to establish a Municipal Library consistent with provisions of the Education Code Sections 18910 et seq., which requires that, among other things, a Library Board of Trustees be established; and, WHEREAS, the City Council has considered the recommendations of the City Manager at a duly noticed public meeting.
THE CITY COUNCIL OF THE CITY OF CARPINTERIA DOES ORDAIN AS FOLLOWS:
SECTION 1. INCORPORATION OF RECITALS
The above recitals are true and correct and are incorporated herein, and are each relied upon independently by the City Council for its adoption of this Ordihance.
SECTION 2. CMC Section 2.20.080, Parks, recreation and public facilities, is amended to read as follows (additions shown in underline):
2.20.080 Parks, recreation and public facilities.
Divisions: Parks & public facilities.
Programs: Department administration;
Parks and facilities improvement and
maintenance.
Recreation.
Programs: Community pool services;
22690485.3
Ordinance No. 747
Municipal Library
Programs:
Ocean beach services;
special events;
Collections: learning: community programs &
events.
SECTION 3. ADDITION OF CHAPTER 2.38 TO THE CMC.
Chapter 2.38, entitled, "Municipal Library," is hereby added to Title 2, "Administration and Personnel" of the CMC to read as follows:
"Chapter 2.38
Municipal Library
Sections:
2.38.010
2.38.020
2.38.030
2.38.040
Municipal library established
Governance and operation of library
Library board of trustees created
Meetings
2.38.010 - Municipal library established.
A public municipal library is hereby established to be maintained in all respects in accordance with the provisions of Education Code sections 18900 et seq., as it may be amended.
2.38.020 - Governance and operation of library.
The Carpinteria public library will be governed and operated in accordance with the Municipal Public Library Act (Educ. Code§§ 18900 et seq.), and such additional rules and regulations as may be adopted by the City Council.
2.38.030 - Library board of trustees created.
The library board of trustees shall consist of five members appointed by the Mayor with the consent of the City Council, and unless appointed otherwise, shall be the same members as the current membership of the City Council. Except as provided below, each trustee will hold office for a term of three years. If a city council member also sits on the board, the term of office for that trustee will automatically expire upon the expiration or termination of their term of office as a city council member. Vacancies on the board will be filled by appointment for the unexpired term in the same manner as the original appointments are made.
2.38.040 - Meetings.
The library board of trustees shall meet at least once a month at such time and place as the board may fix by resolution. Meetings of the board are governed by the Ralph M.
Brown Act (commencing with Government Code section 54950). A majority of the board 2 Ordinance No. 747
will constitute a quorum for the transaction of business. The board must cause a proper record of its proceedings to be kept.
2.38.050 - Annual report.
The board must, on or before August 31
st
, of each year, cause a report to be prepared
on the condition of the library for the fiscal year ending the June 30. The reports must, in addition to other matters deemed expedient by the board, contain such statistical and other information as is deemed desirable by the state librarian. The board must provide a copy of the annual report to the state librarian.
SECTION 4: EFFECTIVE DATE
This Ordinance shall take effect and be in force and effect thirty (30) days from and after its passage; and before the expiration of fifteen (15) days of its passage shall be published once with the names of the members of the City Council voting for and against the same in the Coastal View, a newspaper of general circulation, published in the City of Carpinteria, County of Santa Barbara adoption pursuant to California Government Code section 36937.
SECTION 5: SEVERABILITY
If any section, subsection, sentence, clause, phrase or word of this Ordinance is for any reason held to be invalid by a court of competent jurisdiction, such decisions shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed and adopted this Ordinance, and each and all provisions hereof, irrespective of the fact that one or more provisions may be declared invalid.
SECTION 6: CEQA EXEMPTION
The City Council finds that this Ordinance is not subject to the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines §15060(c)(3) (this activity is not a "project" as defined in §15378).
SECTION 7. CERTIFICATION
The City Clerk shall certify to the passage and adoption of this Ordinance.
PASSED, APPROVED AND ADOPTED on June 14, 2021, by the following vote:
AYES: COUNCILMEMBER(S): ALARCON, CARTY, LEE, CLARK, NOMURA.
NOES: COUNCILMEMBER(S): NONE
ABSENT: COUNCILMEMBER(S): NONE
3 Ordinance No. 747
ABSTAIN: COUNCILMEMBER(S):N0NE
~--
Mayor, City of Carpinteria
ATTEST:
I hereby certify that the foregoing ordinance was adopted after second reading at a regular meeting of the City Council of the City of Carpinteria held on June 14, 2021.
APPROVED AS TO FORM:
4 Attachment C
RESOLUTION NO. 6073
A RESOLUTION OF THE CITY OF CARPINTERIA LIBRARY BOARD
OF TRUSTEES ESTABLISHING THE REGULAR MEETING TIME AND
PLACE OF THE BOARD.
WHEREAS, Ordinance 747 was adopted on June 14
th 2021 amending Title 2 of the
Carpinteria municipal code by modifying chapter 2.20, City Departments, adding a new library division to the Parks, Recreation & Public Facilities Department, and adding Chapter 2.38 Municipal Library; and
WHEREAS, Ordinance 747 established a Library Board of Trustees; and WHEREAS, Carpinteria Municipal Code ('CMC") 2.38.030 establishes a Library Board of Trustees; and
WHEREAS, Carpinteria Municipal Code ('CMC") 2.38.040 establishes that the Library Board of Trustees shall meet at least once a month at such time and place as the board may fix by resolution. Meetings of the board are governed by the Ralph M.
Brown Act (commencing with Government Code section 5~950).
NOW, THEREFORE, BE IT RESOLVED as follows:
SECTION 1. The above recitals are true and correct.
SECTION 2. The Library Board of Trustees will meet on the second Monday of each month at the same time and place as the City Council meeting.
PASSED, APPROVED AND ADOPTED on the 13th day of September, 2021, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
BOARDMEMBER(S): Al arc on, Carty, Lee, Cl ark, Nomura
BOARDMEMBER(S): None
BOARDMEMBER(S):
BOARDMEMBER(S):
President, Board of Trustees
Resolution No. 6073
ATTEST:
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City of Carpinteria Library Board of Trustees held on September 13, 2021. ~
Secretary,
~
B6a
~
rd of Trustee
~
s ~
APPROVED AS TO FORM:
~~~
Jena Shoaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
GDrive\Olivia\Library Board of Trustees\RESOLUTION NO. 6073.doc City of Carpinteria
LIBRARY BOARD OF TRUSTEES AGENDA STAFF REPORT
March 13, 2023
ITEM FOR COUNCIL CONSIDERATION
Extension of the Term of the Library Advisory Commission members.
STAFF RECOMMENDATION
Extend the term of the Library Advisory Commission members from July 25, 2024 to January 31, 2025 to coincide with the biennial appointments to the City's Boards, Commissions and Committees.
Sample Motion: I move to extend the term of the Library Advisory Commission members from July 25, 2024 to January 31, 2025 to coincide with the biennial appointments to the City's Boards, Commissions and Committees.
BACKGROUND/DISCUSSION
The Library Board of Trustees adopted Resolution No. 6074 on October 11, 2021, which established the Library Advisory Commission and adopted bylaws for its operations. Per Section 2.1 (Members) of the bylaws, the Commission shall be composed of five members who are appointed to two-year terms. On July 25, 2022, the Library Board of Trustees appointed the following five members to the Library Advisory Commission: Glynn Birdwell, Margaret Connors, Amber Kaplan, Viviana Morales, and Danielle Manriquez-Osborn. The member's terms end on July 25, 2024.
In accordance with Carpinteria Municipal Code, appointments to the Boards, Commissions and Committees expire every two years on January 31 st of every oddyear (following the general municipal election). Since Commissioners were recently appointed in July 2022, staff recommends omitting the Library Advisory Commission from the biennial appointment process this year and extend their term from July 25, 2024 to January 31, 2025 to streamline the process and to coincide with the biennial appointments to the City's Boards, Commissions, and Committees from this point moving forward. The current Library Advisory Commission members have all expressed their desire to continue their service and have submitted applications and supplemental questionnaires.
Extension of Term of the Library Advisory Commission
Library Board of Trustees Meeting - March 13, 2023
POLICY CONSISTENCY
This agenda matter is consistent with the Library Advisory Board's authority and interest in efficient, transparent, and accountable local government decision making. The extension of the term of the Library Advisory Commission is consistent with Carpinteria Municipal Code Section 2.24.010.
FINANCIAL CONSIDERATIONS
There are no financial considerations presented with this report.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
There are no legal nor risk management considerations presented with this report.
OPTIONS
The Library Board of Trustees could choose to do the following:
1. Extend the term of the Library Advisory Commission from July 25, 2024 to January 31, 2025 to coincide with the biennial appointments to the City's Boards, Commissions and Committees and to streamline the process. (Staff Recommendation)
2. Not extend the term of the Library Advisory Commission and leave the appointment of the Library Advisory Commission off-cycle with the rest of the City's Boards, Commissions and Committees biennial appointments.
PRINCIPAL PARTIES EXPECTED AT MEETING
The current Library Advisory Commission members have been invited to attend.
ATTACHMENTS
None
Staff contact:
Jody Thomas, City Librarian
(805) 684-4313; [email protected]
Reviewed by: Dave Durflinger, City Manager
(805) 755-4400, [email protected]
G:\DAVE\City Council\S-LAC member term extensions.docx
City of Carpinteria
LIBRARY BOARD OF TRUSTEES STAFF REPORT
March 13, 2023
ITEM FOR BOARD CONSIDERATION
Adoption, by minute order, of Code of Conduct Policy for the Carpinteria Community Library recommended by the Library Advisory Commission.
STAFF RECOMMENDATION
Adoption, by minute order, of Code of Conduct Policy for the Carpinteria Community Library recommended by the Library Advisory Commission, to be effective March 15, 2023.
Sample Motion:
I move to adopt, by minute order, the Code of Conduct Policy for the Community Library, recommended by the Library Advisory Commission, to be effective March 15, 2023.
BACKGROUND
Public libraries have policies in place to guide actions, behaviors, and functionality of the public space, as well as protect patrons, staff, and the City. The proposed Code of Conduct Policy covers expectations of patron conduct while using the Library (Attachment A).
Carpinteria Community Library has been operating under the previously existing Code of Conduct pending a review and recommendation by the Library Advisory Commission (Attachment B).
The Library Advisory Commission reviewed the existing Policy and several others from libraries around the country as well as other California Public Libraries and has made recommendations with input from the City Librarian and Library Staff to amend the Code to best serve the community.
Library Policy - Code of Conduct
March 13, 2023
DISCUSSION
As stated in the Ordinance 756 (attachment C) establishing a Library Advisory Commission, part of the responsibilities of that body is to advise on library policies. The reviewed other libraries' policies used their own experience of libraries and Carpinteria to inform their decisions. The Code of Conduct Policy is to protect the patrons, staff, facility, as well as the City of Carpinteria.
POLICY CONSISTENCY
Creating and using Library policies can be found consistent with City policies including the City's Sustainable Community policy, adopted via Resolution No. 5500, which states, in part, the City, Council, Boards, Commissions, and staff are dedicated to a culture and actions committed to a high standard of community, environment, and economy through its applicable policy and regulations.
FINANCIAL CONSIDERATIONS
Adequate signage of the Code of Conduct, which will be posted in the Library in multiple locations and in both English and Spanish, will have a cost associated with it- expected to be less than $200.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
Having clear policies in place is a risk management tool.
OPTIONS
A. Adopt the proposed Code of Conduct Policy
B. Do not adopt the proposed Code of Conduct Policy and continue to use existing Code of Conduct.
C. Do not adopt the proposed Code of Conduct Policy, continue to use existing Code of Conduct, and direct staff to revise proposed Code of Conduct Policy.
PRINCIPAL PARTIES EXPECTED AT MEETING
No principal parties are expected at the meeting.
ATTACHMENTS
A. Proposed Code of Conduct
B. Current Code of Conduct
C. Ordinance 756
BOT Code of Conduct Policy March 2023
Library Policy - Code of Conduct
March 13, 2023
Staff contact: Jody Thomas, City Librarian
(805) 684-4314, [email protected]~J~ j_~
J Signature 13 -m«:
Reviewed by: Matt Roberts, Parks, Recreation, and Public Facilities Director (805) 755-4449, [email protected] -~~
• A SiA/ure ~
4~.
Reviewed by: Dave Durflinger, City Manager
(805) 755-4400, [email protected]
BOT Code of Conduct Policy March 2023
Attachment A
Welcome to Your Carpinteria Community Library
W.e welcome everyone to use the Library and its services. We don't, however, welcome all behaviors and so have developed these guidelines to maintain a pleasant, respectful and secure environment for our Library users of all ages and our Library staff. Let's work together to create a comfortable space for everyone. Thank you.
Rules of Conduct
Be considerate of others
Keep noise at a reasonable level. It is understood that a vibrant educational facility is not silent, but excessive noise that disturbs other patrons or staff (e.g. loud talking, screaming, playing audio equipment, loud cell phone use, banging on desks or computer keyboards) is prohibited.
Our Library is small so to ensure that our space is shared equitably by all users, please DO NOT:
• Monopolize library space, furniture, electrical outlets or equipment • Bring onto Library property items that interfere with Library operations, create a health or safety hazard, deny space to other customers, or block aisles or exits.
Items singly or collectively may not exceed 24"x14"x12". Exceptions are items used for medical or mobility purposes or childcare
• Leave and/or lock bicycles or other similar devices to anything other than an official bike rack
Personal hygiene, including body odor and excessive fragrance must not interfere with library patrons use of the Library.
Accompany and take responsibility for those in your care Children (under 8 years of age) or older children/ adults with special needs must not be left unsupervised. Children under 8 must be accompanied by a person 14 years of age or older.
Use furniture, equipment and spaces for their intended purposes • Eat only on the patio or inside the Library Community Room • Drink beverages with a secure top
• Library restrooms or water fountains may not be used for bathing, shaving, or washing clothing or dishes
2/10/2023
• Peddling, soliciting, selling or distributing merchandise, services or printed material, gathering signatures, or canvassing or gambling without permission from the City Librarian or designee is prohibited.
• Only animals used for assistance with a disability as defined by the Americans with Disabilities Act may be brought into the Library.
• The Children's Area is reserved for children under 18 and their caregivers, or patrons using the children's collections at the discretion of Library staff. • Prolonged sleeping is prohibited.
Dress appropriately for a public space
Clothing, including shirts, pants, shoes or articles of a similar nature, is required while using the Library.
Leave Library property promptly when asked
Leave Library premises at closing time.
Trespassing at any time is not allowed.
To keep everyone safe, the following are prohibited
• Abuse of any kind toward others including engaging in activities that may result in intimidation, injury or harm to Library patrons or employees • Using profanity or bullying
• Weapons
• Alcoholic beverages
• Illegal substances
• Smoking or vaping
• Exhibiting signs of being under the influence of alcohol or drugs • Viewing pornographic visual materials or content that by contemporary community standards would be considered obscene
• Filming, recording, photographing persons in the Library without prior consent from the person being photographed and the City Librarian • Vandalism to or theft of any Library or personal property or material • Leaving personal belongings unattended in the Library • Bringing bicycles, riding skates, roller shoes, scooters, skateboards, or using similar devices anywhere on Library property
Persons who violate any of these rules or guidelines will be asked to immediately stop such actions, may be asked to leave the Library premises and/or may have their privileges to use Library services and resources suspended. Anyone refusing to leave after being directed to do so by a Library staff member or a peace officer is guilty of a misdemeanor [California Penal Code 602.1 (b)]
2/10/2023
Attachment B
NO ACTIVITIES THAT UNREASONABLY INTERFERE WITH OTHER PATRONS' USE OF THE LIBRARY ARE
ALLOWED
These examples are provided as an illustration. This is not an exhaustive list. Any patron displaying any dangerous, destructive, or illegal behaviors will be instructed to leave the Library immediately. Police will be called and appropriate legal action will follow. In addition to immediate removal from the Library and possible criminal prosecution. a patron exhibiting such behaviors will have their Library privileges suspended for up to one year, depending upon the severity of the situation. Furthermore, any patron threatening or harassing library staff will cause to have a Restraining Order filed against them by the City Attorney's Office.
II. OTHER PROHIBITED CONDUCT:
These examples are provided as an illustration. This is not an exhaustive list.
1. Refusal to follow direction from Library staff.
2. Engaging in any activity prohibited by law.
3. Threatening or harassing behavior (including, but not limited to, battery, verbal threats, hate speech, stalking, offensive staring, gestures, or touching).
4. The following are prohibited:
• Weapons
• Alcoholic Beverages
• Illegal substances
• Exhibiting signs of being under the influence of alcohol or drugs.
5. Leaving the Library with materials that have not been checked out.
6. Smoking (including the use of e-cigarettes or vape pens) anywhere on Library property.
7. Fraudulent use of another's Library card and/or number for any purpose.
8. Leaving animals unattended anywhere on Library property.
9. Entering Library with animals other than service animals authorized by the Americans with Disabilities Act.9.
10. Bringing bedding, including but not limited to sleeping bags or bed-rolls into the Library or onto Library grounds.
11. People, animals or property must not block aisles, doorways, or ramps. In order to facilitate this, objects larger than 27" x21" x 14" such as carts and luggage, or a combination of personal items that make up a similar volume, may not be brought onto Library grounds or into Library facilities, with the exception of wheelchairs and strollers used for the actual transport of a person or child.
12. Personal belongings may not be left unattended in library facilities or on grounds. Unattended items will be removed and are subject to the Lost and Unclaimed Personal Property and Abandoned Property Found on City-Owned Property.
13. Using Library facilities or grounds for other than their intended purpose, including: remaining on Library exterior premises more than 60 minutes, using library restrooms or water fountains for bathing, shaving, or washing clothing or dishes. Loitering in the restrooms.
14. Misusing Library spaces that are designated for particular Library users. Such spaces vary and include, but are not limited to the Children's Room which is reserved for children under 18 and their caregivers, or patrons using the children's collections at the discretion of Library staff.
15. Altering Library computer software or hardware.
16. Eating anywhere other than a designated eating area inside the Library.
17. Drinking beverages without a secure top.
18. Using more than one seat or table space per person.
19. Disturbing or annoying anyone with loud and/or unreasonable noise including but not limited to talking loudly in a manner that disturbs others
20. Talking loudly on cell phones (ringers must be set to the "vibrate" setting)
21. The use of electronic devices such as radios, music players, video games and computers without headphones. The volume must be inaudible to others.
22. Emitting strong, pervasive odors, including odors caused by perfume or poor personal hygiene, so as to interfere with other patrons' ability to use the Library.
23. Failing to Wear shirt/top, pants/skirt, and shoes. Patrons may not remove shoes or garments covering their upper and lower torsos while in the library.
24. Recording, photographing, or filming persons in the library without prior consent from the City Librarian or designee and from the person(s) being recorded, photographed, or filmed.
25. Leaving children under the age of eight (8) unattended by a parent or authorized person age 14 or older.
26. Entering Library with bicycles, riding skates, roller shoes, scooters, skateboards, or using other similar devices anywhere on Library Property, or locking bicycles or other similar devices to anything other than an official bike rack.
27. No oversized belongings such as carts may be brought on Library property or left on Library grounds
28. Selling merchandise or services without written permission from the City Librarian or designee.
29. Refusing to leave library premises at closing time or trespassing at any time.
ANY VIOLATION OF THESE LIBRARY RULES OR THE COMMISSION OF OTHER ILLEGAL CONDUCT IN THE LIBRARY MAY BE ADDRESSED IN THE FOLLOWING MANNER:
1. INITIAL VIOLATION (e.g. notification of violation and reference to Rules of Conduct);
2. IF ASKED TO LEAVE the Library due to refusal to Correct the issue(s), patron suspended at minimum for one full week;
3. SUSPENSION OF LIBRARY PRIVILEGES including removal from, and denial of access to the entire Veterans Memorial Hall facility for a period to be determined by the City Librarian or his/her designee. Suspension periods may be seven days, 30 days, six months, or one year. Guardians of minors may be notified. IF POLICE ARE CALLED due to refusal to leave the Library, there will be an automatic suspension of at least six months.
4. CRIMINAL SANCTIONS. (Per City of Carpinteria Municipal Code Chapter 1.08.10). The above remedies may be cumulatively applied.
5. APPEAL OF SUSPENSION: Anyone who has been suspended from Library for more than one full week may challenge the suspension. To request a review of the suspension, SUBMIT A STATEMENT including the reasons for requesting an appeal. Sign, date, provide contact information, and deliver it to the City Librarian. The written appeal will be reviewed by the City Librarian or their designee within 10 business days of the receipt of the request. The suspension will remain in effect during the appeal process. The City Librarian's decision is final.
Attachment C
ORDINANCE NO. 756
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CARPINTERIA, CALIFORNIA, ADDING CHAPTER 2.37 TO
THE CARPINTERIA MUNICIPAL CODE ESTABLISHING
THE CARPINTERIA COMMUNITY LIBRARY ADVISORY
COMMISSION
WHEREAS, on June 14, 2021 the City Council adopted Ordinance No 747, establishing a Municipal Library, Library Board of Trustees, and the Library Division of the Parks, Recreation and Public Facilities Department.; and, WHEREAS, on October 11, 2021 the City Council adopted Resolution No 6074, establishing a Library Advisory Commission, this Ordinance No. 756 will serve to supersede Resolution No 6074,: and,
WHEREAS, the purpose of the Library Advisory Commission is to be the voice of the community to provide advice and feedback to the Library Board of Trustees and the City Librarian.
NOW THEREFORE, The City Council of the City of Carpinteria does ordain as follows:
SECTION 1. INCORPORATION OF RECITALS
The above recitals are true and correct and are incorporated herein, and are each relied upon independently by the City Council for its adoption of this Ordinance.
SECTION 2. ADDITION OF CHAPTER 2.37 TO THE CMC
Chapter 2.37, entitled "Library Advisory Commission," is hereby added to Title 2, "Administration and Personnel," of the CMG to read as follows:
Chapter 2.37 - LIBRARY ADVISORY COMMISSION
2.37.010 - Established ---Membership.
The Carpinteria Community Library Advisory Commission ("Commission") shall be composed of five Members representative of the Library service area with an option to expand as needed. Members will be appointed to two-year terms. All Members of the Commission shall be appointed through nomination by the President of the Library Board of Trustees ("Board") and consent of the Board, and shall serve at the pleasure of the Board. The Commission shall invite liaison representatives from the Friends of the Montecito Library, Friends of the Carpinteria Library, and a representative from the office of the County Board of Supervisors First District to attend regular meetings.
Ordinance No. 756
Page2
Should additional libraries be added to the Carpinteria Library System in the future, additional voting Members may be added to the Commission.
The Board President and Board shall also, through its nomination and appointment process, seek to ensure a Commission that is representative of the Library service area population demographic; library user groups, including underrepresented user groups; and person(s) knowledgeable in library management and operations.
2.37.020- Purpose.
A. The Commission is intended to be a conduit between the community, Board, and the City Librarian, to provide advice and feedback. The Commission will review programs and services and make necessary recommendations as they pertain to the provision of these programs and services with the goals of increasing citizen participation and helping to develop consensus for recommendations to the Board.
B. These guidelines establish the rules and procedures that govern the Commission in order to ensure uniformity and transparency of procedures, fairness to the public and interested parties, and compliance with legal requirements in matters heard by the Commission. The Commission will be supported by the City Librarian and Carpinteria Community Library ("Library") staff.
2.37.030 - Organization--Terms.
The Commission shall appoint, following nomination and approval, a Chair and ViceChair of the Commission. The Chair and Vice-Chair shall be so appointed at the first Commission meeting following the start of each new two-year term. The City Librarian, or his or her designee, shall serve as the staff liaison to the Commission.
The term of all members of the Commission shall expire pursuant to Section
2.24.010 of this code.
2.37.040 - Meetings-Compensation
A. Three Members of the Commission shall constitute a quorum. A quorum shall be determined consistent with the Carpinteria Municipal Code (CMC) provisions for City Council meetings. Quorum minimums shall be expanded consistent with the CMC should the Commission's membership be expanded.
B. The Commission shall schedule and hold meetings as needed, with a goal of holding a minimum of one regular Commission meeting each month. Commission meetings will be held at the Library Community Room. Special meetings may be called at any time by the Parks, Recreation and Public Facilities Director, as long as Ordinance No. 756
appropriate notice is given. If a holiday falls on a normal meeting date, the meeting will be held on the same day the following week or at the discretion of the Director.
Dates, times, and locations of meetings shall be posted in the usual manner in accordance with the Brown Act
C. Compensation for commissioners shall be set by resolution of the City Council.
2.37.050- Duties and Responsibilities.
The Commission shall have the duties and responsibilities specified below, acting in an advisory capacity to the Board and City Librarian in matters pertaining to the management, administration, operation, development, improvement and maintenance of the Library, including but not limited to:
A. Assigning recommendation to the Board and City Librarian about the Library's vision, mission and values;
B. Participating in short- and long-range Library strategic planning, as well as setting goals and objectives;
C. Developing a recommendation to the Board about policies and procedures necessary to provide Library services;
D. Making recommendations on the delivery of high-quality Library programs, facilities and equipment, activities, services and policies; E. Submitting an annual report on the condition of the Library for consideration by the Board and transmittal to the State Library Board on or before August 31 of each year, pursuant to Education Code 18927;
F. Receiving input from service area residents, key partners (such as Friends of the Library), and stakeholders concerning the Library and making recommendations on these as needed;
G. Engaging the community in public outreach about Library programs and services; H. Ensuring that Library programs and services are provided in an equitable manner through working cooperatively with the City Librarian and Board; I. Providing guidance on fundraising efforts and grants sought by the City Librarian on behalf of the Library;
J. Reviewing the budget in order to make recommendations to the Board; K. Assisting in succession planning for new Commission members (Members) by identifying and motivating others to apply and serve when openings occur; and Ordinance No. 756
Page4
L. Performing such other duties as may be requested from time to time by the Board, or as may be required by law."
SECTION 3. EFFECTIVE DA TE
This Ordinance shall take effect and be in force and effect thirty days from and after its passage; and before the expiration of fifteen days of its passage shall be published once with the names of the members of the City Council voting for and against the same in the Coastal View, a newspaper of general circulation, published in the City of Carpinteria, County of Santa Barbara adoption pursuant to California Government Code section 36937.
SECTION 4. SEVERABILITY
If any section, subsection, sentence, clause, phrase or word of this Ordinance is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed and adopted this Ordinance, and each and all provisions hereof, irrespective of the fact that one or more provisions may be declared invalid.
SECTION 5. CEQA EXEMPTION
The City Council finds that this Ordinance is not subject to the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines $15060(c)(3) (this activity is not a "project" as defined in $15378).
SECTION 6. CERTIFICATION
The City Clerk shall certify to the passage and adoption of this Ordinance.
PASSED, APPROVED AND ADOPTED on June 13, 2022, by the following vote:
AYES: COUNCILMEMBER(S): Alarcon, Carty, Lee, Clark
NOES: COUNCILMEMBER(S): None
ABSENT: COUNCILMEMBER(S): Nomura
ABSTAIN: COUNCILMEMBER(S): None
Ordinance No. 756
ATTEST:
Brian C. Barrett,
City of Carpinteria
I hereby certify that the foregoing ordinance was adopted after second reading at a regular meeting of the City Council of the City of Carpinteria held on June 13, 2022. ~~~~
/BrianC.Barrett, cfMC,CityClerk
City of Carpinteria
APPROVED AS TO FORM:
City of Carpinteria
City Council Minutes
Regular Meeting
Monday, February 27, 2023
In-Person and Virtual
CALL TO ORDER
Mayor Clark called the meeting to order at 4:03 pm.
ROLL CALL
Councilmembers present: Councilmember Roy Lee
Councilmember Wade T. Nomura
Councilmember Mónica J. Solórzano
Vice Mayor Natalia Alarcon
Mayor Al Clark
Staff members present: Dave Durflinger, City Manager
Brian C. Barrett, City Clerk
PUBLIC COMMENT ON CLOSED SESSION MATTERS
There was no public comment.
CLOSED SESSION
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section 54957(b)(1); Title: City Manager Dave Durflinger
TEMPORARY ADJOURNMENT TO CLOSED SESSION
Mayor Clark temporarily adjourned the meeting to Closed Session at 4:03 pm.
CALL TO ORDER
Mayor Clark called the meeting to order at 5:30 pm.
ROLL CALL
Councilmembers present: Councilmember Roy Lee
Councilmember Wade T. Nomura
Councilmember Mónica J. Solórzano
City Council Regular Meeting Minutes
February 27, 2023
Vice Mayor Natalia Alarcon
Mayor Al Clark
Staff members present: Dave Durflinger, City Manager
Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber
Schreck, LLP acting as City Attorney of the City
of Carpinteria
Brian C. Barrett, City Clerk
Amber Workman, Aquatics Superintendent
Michael Ramirez, Assistant City Manager
Matt Roberts, Parks, Recreation and Public Facilities
Director
John L. Ilasin, Public Works Director
Laura Kalty, on behalf of Liebert Cassidy Whitmore,
acting as City Attorney of the City of Carpinteria
Gilbert Punsalan, Finance Manager
Steve Goggia, Community Development Director
CLOSED SESSION REPORT
Legal Counsel Acos announced that there was no reportable action from the Closed Session.
PLEDGE OF ALLEGIANCE
Mayor Clark led those present in the salute to the flag.
AGENDA MODIFICATIONS:
There was consensus amongst the Council to move Agenda Item No. 17 to after the Consent Calendar.
INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS:
2. Proclamation Honoring Mrs. Phyllis Hansen on Her 100th Birthday.
The Council presented the proclamation to Mrs. Hansen and she provided remarks.
3. Special City Council Commendation to Vic Anderson.
Mayor Clark presented the special City Council Commendation to Mr. Anderson.
Aquatics Superintendent Workman and Mr. Anderson provided remarks.
4. Special City Council Commendation to Ron Mousouris.
City Council Regular Meeting Minutes
February 27, 2023
Mayor Clark presented the special City Council Commendation to Mr. Mousouris.
Aquatics Superintendent Workman and Mr. Mousouris provided remarks.
5. Proclamation Designating the Month of March 2023 as “Women’s History Month”.
Beth Cox, on behalf of the Women Making Change, provided remarks and Mayor Clark presented the proclamation to Mrs. Cox and members of Women Making Change.
6. Proclamation Designating Sunday, March 12, 2023 as California Arbor Day in the City of Carpinteria.
Mayor Clark presented the proclamation to Public Works Director Ilasin.
7. Presentation of Frontier’s Status in Installing Fiber Optics.
Doug McAllister, Vice President of Frontier Communications presented the PowerPoint presentation and answered questions from the Council.
PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS
Lieutenant Butch Arnoldi with the Santa Barbara County Sheriff’s Department provided an update on crime in the City.
CITY MANAGER’S REPORT
Assistant City Manager Ramirez provided an update on the work of the Senior Services Committee and announced that Girls Inc. will open its doors for limited senior programming and activities tentatively on March 14th and thereafter on Tuesdays and Thursdays between 9:30 am and noon.
Parks, Recreation and Public Facilities Director Roberts provided an update on the January storm cleanup including beach operations and the sediment deposition.
Public Works Director Ilasin provided an update on the opening of the Carpinteria Creek bikepath and noted that woody debris still needs to be removed from under the Carpinteria Avenue Bridge.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Speakers in-person: Linda Lisiecki, Diane Ledbetter and Bryan Mootz, Robin Karlsson, Lisa Schoenthal, David Rosso, and Tom Phillips
Speakers via Zoom: Robert Nisbet
Emails distributed: Sarah Henry, Brianna Adam, and Michelle Carlen City Council Regular Meeting Minutes
February 27, 2023
Diane Ledbetter and Bryan Mootz, on behalf of Carpinteria Beautiful, presented a $500 check to the City for street tree plantings.
City Manager Durflinger responded to Ms. Schoenthal’s comments.
Parks, Recreation and Public Facilities Director Roberts responded to Mr. Phillips’ comments.
CONSENT CALENDAR
There was no public comment.
Motion by Councilmember Lee, seconded by Councilmember Nomura, to approve the Consent Calendar Item Nos. 8 through 12. The roll call vote was as follows:
AYES: Councilmember Lee, Councilmember Nomura, Councilmember Solórzano, Vice Mayor Alarcon, and Mayor Clark
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
8. Approve the minutes of the regular meeting held February 13, 2023 and the special joint meeting held February 21, 2023.
9. Receive and file the Expenditures for the period beginning February 4, 2023 and ending February 17, 2023.
10. Receive and file the Monthly City Treasurer’s Report on Compliance with Statement of Safekeeping for the Month of January 2023.
11. Receive and file the Contracts Executed by the City Manager on behalf of the City for the Period of January 17, 2023 through February 20, 2023.
12. Approval and adoption of Resolution No. 6197, declaring certain City-owned property/equipment as surplus assets and authorizing disposal.
ADMINISTRATIVE MATTERS:
17. Proposed Compensation for Local Agency Executive, City Manager Dave Durflinger.
City Council Regular Meeting Minutes
February 27, 2023
Recommendation: Consider the City of Carpinteria 2021 Total Compensation Study Report and related market adjustments for City classifications, and negotiated cost of living increases approved for represented and unrepresented employees, to determine appropriate salary increases for City Manager as part of Eighth Amendment to the Employment Agreement for the City Manager.
Legal Counsel Kalty presented the staff report.
There was no oral public comment.
Emails distributed: Russell Ruiz
Mayor Nomura left the Council Chambers at 7:03 pm and did not return to the meeting.
Motion by Councilmember Lee, seconded by Councilmember Solórzano, to direct staff to prepare an eighth amendment to the July 22, 2013 City Manager employment agreement to include a 5% market based adjustment and a 5% based salary increase effective July 1, 2022 along with health increases that were provided to staff of the City. The roll call vote was as follows:
AYES: Councilmember Lee, Councilmember Solórzano, Vice Mayor Alarcon, and Mayor Clark
NOES: None
ABSENT: Councilmember Nomura
ABSTAIN: None
The motion carried.
PUBLIC HEARING
13. Adoption of Ordinance No. 763 to amend Chapter 12.24 and Chapter 10.62 of the Carpinteria Municipal Code to add regulations pertaining to skateboard and skate use at the Carpinteria Skate Park and to amend regulations pertaining to skateboard and skate use citywide.
Recommendation: Approve the first reading of Ordinance No. 763 as read by title only.
Parks, Recreation and Public Facilities Director Roberts presented the staff report and PowerPoint presentation.
Mayor Clark opened the public hearing at 7:21 pm.
Speakers in-person: Peter Bonning
City Council Regular Meeting Minutes
February 27, 2023
Speakers via Zoom: Michelle Carlen
Mayor Clark closed the public hearing at 7:25 pm.
Motion by Vice Mayor Alarcon, seconded by Councilmember Solórzano, to approve on first reading Ordinance No. 763, as read by title only. The roll call vote was as follows:
AYES: Councilmember Lee, Councilmember Solórzano, Vice Mayor Alarcon, and Mayor Clark
NOES: None
ABSENT: Councilmember Nomura
ABSTAIN: None
The motion carried.
CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR AND/OR OTHER AGENDA ITEMS REQUESTED TO BE ADVANCED: NONE MATTERS CONTINUED FROM PREVIOUS MEETINGS: NONE
OTHER BUSINESS:
14. Annual Comprehensive Financial Report (ACFR) for the Fiscal Year (FY) Ended June 30, 2022.
Recommendation: Receive and file the ACFR for the fiscal year ended June 30, 2022.
Finance Manager Punsalan and Travis Hole with Moss, Levy & Hartzheim LLP presented the staff report.
There was no public comment.
Motion by Councilmember Solórzano, seconded by Councilmember Lee, to receive and file the ACFR and various reports. The roll call vote was as follows:
AYES: Councilmember Lee, Councilmember Solórzano, Vice Mayor Alarcon, and Mayor Clark
NOES: None
ABSENT: Councilmember Nomura
ABSTAIN: None
The motion carried.
City Council Regular Meeting Minutes
February 27, 2023
15. Review of the Mid-Year Budget Report and making related adjustments to appropriations.
Recommendation: Accept the Mid-Year Budget Report and approve adjustments to the budget as summarized
This item has been moved to the March 13, 2023 City Council meeting.
16. Proposed correspondence to the County of Santa Barbara regarding the Draft 2023 – 2031 Housing Element Update.
Recommendation: Approve the letter to be sent to the County of Santa Barbara regarding the Draft 2023 – 2031 Housing Element Update.
Community Development Director Goggia and City Manager Durflinger presented the staff report and PowerPoint presentation.
Speakers in-person: D Kaye, Gail Marshall, Patrick O’Connor, Mike Wondolowski, and David Rosso
Emails distributed: Gail Henderson and Mike Wondolowski Councilmember Lee left the Council Chambers at 8:43 pm and returned to the dais at 8:43 pm.
Motion by Councilmember Lee, seconded by Vice Mayor Alarcon, to approve the letter to be sent to the County of Santa Barbara regarding the Draft 2023 – 2031 Housing Element Update with the following modification: remove the last two sentences of the second to last paragraph on page three of the letter.
Vice Mayor Alarcon suggested modifying the motion to include mention of prioritizing housing for agricultural and service workers.
Councilmember Lee modified the motion to approve the letter to be sent to the County of Santa Barbara regarding the Draft 2023 – 2031 Housing Element Update with the following modifications: remove the last two sentences of the second to last paragraph on page three of the letter and mention in the letter the prioritization of housing for agricultural and service workers. Vice Mayor Alarcon seconded the modified motion. The roll call vote on the modified motion was as follows:
AYES: Councilmember Lee, Councilmember Solórzano, Vice Mayor Alarcon, and Mayor Clark
NOES: None
ABSENT: Councilmember Nomura
ABSTAIN: None
City Council Regular Meeting Minutes
February 27, 2023
The motion carried.
LEGISLATIVE UPDATE: NONE
COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY
COUNCILMEMBERS
Councilmember Lee asked if the Council would support (1) the creation of an ad hoc Committee to set policies to hire a new City Manager and (2) to support a letter to the County in regards to the sediment deposition at the beach and to work on creating a longterm sediment management plan.
There was consensus amongst the Council to add Councilmember Lee’s two requests to a future Council meeting agenda.
ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS
All Councilmembers are expected to be in attendance at the next regular meeting on March 13th.
City Manager Durflinger announced that there is a tentative special City Council meeting on April 17th on the Rincon Trail Project.
ADJOURNMENT
Mayor Clark adjourned the meeting at 8:54 pm.
__________________________
Al Clark, Mayor
ATTEST:
____________________________
Brian C. Barrett, CMC, CPMC
City Clerk
City. of Carpinteria
COUNCIL AGENDA STAFF REPORT
March 13, 2023
ITEM FOR COUNCIL CONSIDERATION
Expenditures for the period beginning February 18, 2023 and ending March 03, 2023.
STAFF RECOMMENDATION
That the City Council accept this report concerning the current list of warrants pursuant to Carpinteria Municipal Code 2.08.150(F).
DISCUSSION
As part of each regular City Council agenda, a list of all checks (attached) dispersed since the last reporting period is presented to the City Council pursuant to C.M.C.
2.08.150(F). The report is provided for City Council and public information and serves as Staff's verification that the expenditures have been reviewed and are within budgeted appropriations.
FINANCIAL CONSIDERATIONS
The warrant register included as an attachment is designed to communicate fiscal activity since the prior reporting period. No action is requested as part of this report.
ATTACHMENTS
Attachment A: Warrant Register for the period beginning February 18, 2023 and ending March 03, 2023.
Warrant Register
March 13, 2023
Page #2
Staff contact: Brenda Robinson, Accounting Specialist
(805) 755-4442, [email protected]
Staff contact: Licette Maldonado, Admin Services Dir.
(805) 755-4448, [email protected]
Reviewed by: Dave Durflinger, City Manager
(805) 755-4400, [email protected]
G:\Admin Services\Staff Report\Staff Report AP.docx
Warrant Rgister
Carpinteria, CA
Date Range: 02/18/2023 - 03/03/2023
Vendor Number Vendor Name Payment Date Payment Type Payment Amount Number Payable# Payable Type Post Date Payable Description
Bank Code: AP Bank-AP Bank
ASUCENA BERMUDEZ MUNOZ 02/23/2023 Regular 308.25 101586 INV0004495 Invoice 02/23/2023 VETS HALL CLEANING DEPOSIT REFUND 01/28/23 BRODART 02/23/2023 Regular 1071.8 101587
60_7728 Invoice 02/23/2023 BOOK RETURN BOX FOR LIBRARY
BUENA VENTURA SWIM CLUB 02/23/2023 Regular 500.5 101588 INV0004496 Invoice 02/23/2023 2/25/22 SWIM MEET ENTRY FEES CAMPBELL GEO INC 02/23/2023 Regular 665.67 101589
INV0004499 Invoice 02/23/2023 ENGINEERING PERMIT PROJECT CLOSE OUT CENTRAL COAST PAVING INC 02/23/2023 Regular 596.89 101590 INV0004500 Invoice 02/23/2023 ENGINEERING PERMIT PROJECT CLOSE OUT COAST AUTO PARTS INC 02/23/2023 Regular 1234.61 101591
752_139 Invoice 02/23/2023 FUEL FILTER FOR UNIT #329
755790 Invoice 02/23/2023 INSERTS FOR UNIT #329
756342 Invoice 03/23/2023 GASKET FOR UNIT #323, SHOP SUPPLIES _757098 Invoice 02/23/2023 SHOP SUPPLIES
?';,71,§7 Invoice 02/23/2023 SUPPLIES FOR OIL CHANGES & SMOG - ALL VEHICLES 757626 Invoice 02/23/2023 OIL FILTER FOR UNIT #326
757.64_7 Invoice 02/23/2023 5W40 OIL FOR FLEET
758192 Invoice 02/23/2023 4 BOXED MINIATURES LIGHTS FOR LIBRARY 759401 Invoice 02/23/2023 CLEANING WIPES FOR UNIT #325
760316 Invoice 02/23/2023 NEW BATTERY FOR FORD EXPLORER DYLAN CHAPPELL 02/23/2023 Regular 665.66 101592
INV0004501 Invoice 02/23/2023 ENGINEERING PERMIT PROJECT CLOSE OUT EDWARD VANWINGERDEN 02/23/2023 Regular 60 101593
INV0004SO;' Invoice 02/23/2023 ENGINEERING PERMIT PROJECT CLOSE OUT EXTRA SPACE STORAGE 02/23/2023 Regular 450 101594
FEB23 O'JOS Invoice 02/23/2023 UNIT 0905 RENT 02/23-03/22/23 FOREVER REDWOOD 02/23/2023 Regular 9097.87 101595
12s2s2 - 04/06L2022 Invoice 02/23/2023 SKATE PARK PERGOLA GUARDIAN 02/23/2023 Regular 8265.98 101596
MAR23 PHEMIUMS_ Invoice 02/23/2023 MAR23 PREMIUMS
HP COMMUNICATIONS 02/23/2023 Regular 3790.49 101597
INV0004503 Invoice 02/23/2023 ENGINEERING PERMIT PROJECT CLOSE OUT INV0004504 Invoice 02/23/2023 ENGINEERING PERMIT PROJECT CLOSE OUT INV0004505 Invoice 02/23/2023 ENGINEERING PERMIT PROJECT CLOSE OUT JUANITA TORRES 02/23/2023 Regular 315.51 101598
I ~!V0004 506 Invoice 02/23/2023 VETS HALL CLEANING DEPOSIT REFUND 02/04/23 LASH CONSTRUCTION INC 02/23/2023 Regular 45021.45 101599 116_27 Invoice 02/23/2023 DEC22 CONSTRUCTION FOR SKATE PARK MAYA'S TREE SERVICE 02/23/2023 Regular 60 101600
l~JV0004510 Invoice 02/23/2023 ENGINEERING PERMIT PROJECT CLOSE OUT ORLAN DA AVILES 02/23/2023 Regular 300 101601
INV0004511 Invoice 02/23/2023 VETS HALL DEPOSIT REFUND 1/14/23 PADRE ASSOCIATES INC 02/23/2023 Regular 1703.96 101602
INV0004512 Invoice 02/23/2023 ENGINEERING PERMIT PROJECT CLOSE OUT ROSEBRO GARAGE LLC 02/23/2023 Regular 1034.77 101603
018307 Invoice 02/23/2023 ROTOR, BRAKE REPAIR #329
SANTA BARBARA SOUTH COAST CHAMBER OF COMMERCE 02/23/2023 Regular 2000 101604 6303 Invoice 02/23/2023 CARPINTERIA COMMUNITY AWARDS B/\NQUET 2023 SHAW CONTRACTING INC. 02/23/2023 Regular 92.83 101605
INV0004513 Invoice 02/23/2023 ENGINEERING PERMIT PROJECT CLOSE OUT MISSIONSQUARE 02/23/2023 Regular 5058.13 101606
INV0004524 Invoice 02/23/2023 Deferred Compensation Contribution-Part Time Emp INV0004525 Invoice 02/23/2023 MissionSquareEmployee Contributions INV0004526 Invoice 02/23/2023 MISSIONSQUARE Employee Contributions SEIU LOCAL 620 02/23/2023 Regular 216.87 101607
INV0004527 Invoice 02/23/2023 Employee Union Dues Contribution UNITED WAY OF SANTA BARBARA COUNTY 02/23/2023 Regular 24 101608 INV0004528 Invoice 02/23/2023 Employee United Way Contribution ACCESS CONTROL SECURITY INC. 03/02/2023 Regular 504.24 101609 0052449 Invoice 03/02/2023 SECURITY AT VETS HALL EVENT 1/28/23, 2/4/23 AFLAC 03/02/2023 Regular 396.94 101610
_684822 Invoice 03/02/2023 FEBRUARY 2023 EMPLOYEE PREMIUMS CARPINTERIA CHILDREN'S PROJECT 03/02/2023 Regular 20000 101611 1532 Invoice 03/02/2023 FY22/23 DIRECTOR OF COMMUNITY PARTNERSHIP GRANT GUARDIAN 03/02/2023 Regular 8082.28 101612
FEB23 PREMIUMS Invoice 03/02/2023 FEB23 PREMIUMS
JENA JENKINS 03/02/2023 Regular 57.63 101613
INV0004532 Invoice 03/02/2023 FEB23 REIMBURSE LIBRARY SUPPLIES LEAGUE OF CA CITIES 03/02/2023 Regular 300 101614
1797 Invoice 03/02/2023 MEMBERSHIP DUES FOR CHANNEL COUNTIES DIVISION 2023 MONICA SOLORZANO 03/02/2023 Regular 532.86 101615
INV0004534 Invoice 03/02/2023 TRAVEL REIMBURSEMENT 2023 SOCAL COUNCIL ACADEMY SANTA BARBARA COUNTY SHERIFFS DEPT 03/02/2023 Regular 421415 101616 1681 Invoice 03/02/2023 FEB23 CONTRACTED LAW ENFORCEMENT SERVICES APOLLO WOOD RECOVERY INC. 02/23/2023 Virtual Payment 4555.75 APA001357 2-2?..!f.2 Invoice 02/23/2023 IPEMA CERTIFIED PLAY FIBER BIG GREEN CLEANING COMPANY 02/23/2023 Virtual Payment 4594 APA001358 ,616340 Invoice 02/23/2023 CARP CREEK CLEAN-UP DUE TO HOMELESS 12/13/22 618284 Invoice 02/23/2023 FEB23 CONTRACTED CLEANING SERVICE-LIBRARY 618320 Invoice 02/23/2023 FEB23 CONTRACTED CLEANING SERVICE-5103 CARP AVE 618321 Invoice 02/23/2023 FEB23 CONTRACTED CLEANING SERVICE-CITY & VETS HALL CA DEPT OF JUSTICE 02/23/2023 Virtual Payment 32 APA001359 634708 Invoice 02/23/2023 JAN23 FINGERPRINT APPLICATIONS CALTRANS 02/23/2023 Virtual Payment 2312.66 APA001360
SL230507 Invoice 02/23/2023 OCT22-DEC22 SIGNAL & LIGHTING BILLING CANNON 02/23/2023 Virtual Payment 870.75 APA001361
83369 Invoice 02/23/2023 JAN23 PETROLEUM PIPELINE ABANDONMENT COASTAL VIEW NEWS 02/23/2023 Virtual Payment 2583 APA001362 59479 Invoice 02/23/2023 ABOP ADVERTISING 1/26/23
_59481 Invoice 02/23/2023 LEGAL NOTICE WORK PLAN MEETING AD 1/26/23 59482 Invoice 02/23/2023 LEGAL NOTICE ORDINANCE 758 AD 1/26/23 59483 Invoice 02/23/2023 LEGAL NOTICE ORDINANCE 760 AD 1/26/23 59490 Invoice 02/23/2023 NOTICE OF PLANNING COMMISSION MEETING AD 1/26/23 5949_1 Invoice 02/23/2023 LEGAL NOTICE SUMMARY OF ORD 758 AD 1/26/23 59492 Invoice 02/23/2023 LEGAL NOTICE ORDINANCE 760 DISPLAY AD 1/26/23 59514 Invoice 02/23/2023 LEGAL NOTICE SUMMARY OF ORD 762 AD 2/2/23 59515 Invoice 02/23/2023 LEGAL NOTICE, MEASURE A PROG OF PROJECTS AD 2/2/23 59516 Invoice 02/23/2023 LEGAL NOTICE AMEND DOWNTOWN T ENCROACH AD 2/2/23 ~..5-~ Invoice 02/23/2023 ABOP ADVERTISING 2/9/23
CORMAC O'BRIEN DBA SOUTH COAST ANALYTICS INC 02/23/2023 Virtual Payment 1120 APA001363 Z6 Invoice 02/23/2023 RAPID COVING TESTING 1/3/23
CPS HR CONSULTING 02/23/2023 Virtual Payment 2670 APA001364 0008532 Invoice 02/23/2023 DEC22 HR RESOURCE SUPPORT
ELITE GENERAL ENGINEERING 02/23/2023 Virtual Payment 28580.6 APA001365 23010 Invoice 02/23/2023 STORM SIDEWALK REPAIRS 2/1-2/6/2023 EV CONNECT INC. 02/23/2023 Virtual Payment 33044.5 APA001366 IN\!_2_~]_2. Invoice 02/23/2023 ELECTRIC VEHICLE CHARGING STATIONS INV2680 Invoice 02/23/2023 ELECTRIC VEHICLE CHARGING STATIONS FENCE FACTORY 02/23/2023 Virtual Payment 3345.06 APA001367 226674 Invoice 02/23/2023 TAR SEEP CONTROL AT BLUFFS NATURE PRESERVE FOSTER & FOSTER CONSULTING ACTUARIES INC 02/23/2023 Virtual Payment 4350 APA001368 22-901 Invoice 02/23/2023 FY21/22 GASBS 75 & GASBS 68 DISCLOSURE REPORTS INFOARMOR INC 02/23/2023 Virtual Payment 53.85 APA001369 6456Jan23 Invoice 02/23/2023 JAN23 IDENTITY THEFT EMPLOYEE PREMIUMS JAYNE DIAZ 02/23/2023 Virtual Payment 691.61 APA001370
INV0004507 Invoice 02/23/2023 MAR23 MEDICAL REIMBURSEMENT KANOPY 02/23/2023 Virtual Payment 30 APA001371
330394 - PPl/. Invoice 02/23/2023 DEC22 LIBRARY VIDEOS
335579 - PPU Invoice 02/23/2023 JAN23 LIBRARY VIDEOS
LARRY DRIGGERS 02/23/2023 Virtual Payment 691.61 APA001372 INV0004508 Invoice 02/23/2023 MAR23 MEDICAL REIMBURSEMENT MARY ANN COLSON 02/23/2023 Virtual Payment 691.61 APA001373 INV0004509 Invoice 02/23/2023 MAR23 MEDICAL REIMBURSEMENT MISSION UNIFORM SERVICE 02/23/2023 Virtual Payment 255.08 APA001374 51869.1.420 Invoice 02/06/2023 MAT REPLACEMENT, UNIFORM CLEANING 2/6/23 518691421 Invoice 02/23/2023 TOWEL & MAT REPLACEMENT AT CITY HALL 2/6/23 518733754 Invoice 02/23/2023 MAT REPLACEMENT AT LIBRARY 2/13/23 MOSS LEVY & HARTZHEIM LLP 02/23/2023 Virtual Payment 5000 APA001375 34_4_92 Invoice 02/22/2023
1001
NGU DRONE PHOTOGRAPHY LLC
Invoice 02/23/2023
230,,510
OPTONY INC.
Invoice 02/23/2023
I l"V00044 97
PLANNING & DEVELOPMENT-COUNTY OF SANTA BARBARA 02/23/2023 Virtual Payment Invoice 02/23/2023 JAN23 COUNTY PLANNING CHECKS FOR RINCON MULTI USE 1400253969C
PLAYPOWER LT FARMINGTON INC
Invoice 02/23/2023
1548
6320
8863
RISDON'S 76 SERVICE
Invoice
Invoice
Invoice
IN0064l36
SANTA BARBARA COUNTY EHS / CUPA
Invoice 02/23/2023
388331643
388331891
SHOWSCAPES
Invoice
Invoice
02/23/2023
02/23/2023
2023-19189
SMART OFFICE INTERIORS
Invoice 02/23/2023
3529647019
19220
29563346
30293866
WESTAIRE HEATING & CONDITIONING INC
Invoice 02/23/2023
WESTERN EXTERMINATOR COMPANY
Invoice 02/23/2023
Invoice 02/23/2023
450805
450806
X-TECH SYSTEMS
Invoice
Invoice
1NQ4-C7MR-3FG3
40313_3
17674
924,127
924128
2.9995104
499838
50022.9
500296
500673
500783
JAN23 TEMP 22045940
S95l0
59550
STAPLES ADVANTAGE
Invoice
AQUASOURCE
Invoice
BASIC
Invoice
COASTAL VIEW NEWS
Invoice
Invoice
60532
b0739
61184
61596
6,1662
61812
72.62088
DEMCOINC
Invoice
_1514510
6543115
INV0004533
JOEL RUDERMAN
Invoice
02/23/2023
02/23/2023
02/23/2023
02/23/2023
02/23/2023
02/23/2023
AMAZON CAPITAL SERVICES INC
Invoice 02/23/2023
03/02/2023
03/02/2023
BOBS BACKHOE & TRUCKING
Invoice 03/02/2023
BROWNSTEIN HYATT FARBER SCHRECK
Invoice 03/02/2023
Invoice 03/02/2023
CANON FINANCIAL SERVICES INC
Invoice 03/02/2023
CARPINTERIA VALLEY LUMBER CO
Invoice 03/02/2023
Invoice 03/02/2023
Invoice 03/02/2023
Invoice 03/02/2023
Invoice 03/02/2023
CARPINTERIA VALLEY WATER DISTRICT
Invoice 03/02/2023
03/02/2023
03/02/2023
03/02/2023
HOME DEPOT CREDIT SERVICES
Invoice 03/02/2023
Invoice 03/02/2023
03/02/2023
JAN23 AUDIT TO DATE
02/23/2023 Virtual Payment
DEC22 DRONE PHOTOGRAPHY VIDEO SERVICES
02/23/2023 Virtual Payment
JAN23 PROJECT SERV FOR CITY HALL SOLAR ENERGY
02/23/2023 Virtual Payment
PLAYGROUND EQUIPMENT FOR HEATH RANCH PARK
02/23/2023 Virtual Payment
CAR WASH FOR CODE COMPLIANCE VEHICLE-HM 1/7/23
CAR WASH FOR CODE COMPLIANCE VEHICLE-HM 1/22/23
CAR WASH FOR CODE COMPLIANCE VEHICLE-HM 1/28/23
02/23/2023 Virtual Payment
2023 BUSINESS PLAN LEVEL 3 FOR CITY HALL
02/23/2023 Virtual Payment
JAN23 LANDSCAPE SERVICES THROUGHOUT CITY
FEB23 LANDSCAPE SERVICES THROUGHOUT CITY
02/23/2023
CHAIRS FOR CITY LIBRARY
02/23/2023 Virtual Payment
CALENDARS, FILE FOLDERS, COPY PAPER
02/23/2023 Virtual Payment
HVAC REPAIRS SHERIFF ADMIN & CITY HALL
02/23/2023 Virtual Payment
DECEMBER 2022 PEST CONTROL AT VETS HALL
JANUARY 2023 PEST CONTROL AT VETS HALL
02/23/2023 Virtual Payment
COPY MACHINE METER CHARGES-LIBRARY 9/21-12/20/22
REPAIR KONICA AT LIBRARY
02/23/2023
DROP SAFE FOR POOL
Virtual Payment
Virtual Payment
03/02/2023 Virtual Payment
LEVEL SWITCH FOR POOL
03/02/2023 Virtual Payment
FEB23 MONTHLY FSA ADMIN FEE
03/02/2023 Virtual Payment
JAN23 CONSTRUCTION OF SAND BERM
03/02/2023 Virtual Payment
PROFESSIONAL LEGAL SERVICES THROUGH 12/31/2022
PROFESSIONAL LEGAL SERVICES THROUGH 12/31/2022
03/02/2023 Virtual Payment
FEB23 CHARGES FOR CANON 5760 & B&W 6275
03/02/2023 Virtual Payment
WAX RINGS FOR ASH RESTROOM
BLACK OXIDE FOR SHOP TOOL REPAIR
PRIMER GLUE, RED HOT GLUE FOR SHOP
PAINT ROLLER & COVERS - GRAFFITI AT EL CARRO PARK
REPAIR TANKLESS WATER HEATER AT CITY HALL
03/02/2023 Virtual Payment
WATER SERVICE AT TEMPORARY METER
03/02/2023 Virtual Payment
SANTA MONICA CREEK TRAIL AD 2/2/23
SUMMARY OF PROPOSED ORD 760 AD 2/16/23
COUNTY SANITATION COMPANY INC STEWARTS & SELZER PU 03/02/2023 Virtual Payment Invoice 03/02/2023 TOILET REPAIRS AT CITY HALL
Invoice 03/02/2023 SEWER BLOCKAGE AT LIBRARY
Invoice 03/02/2023 STORM DRAIN CLEARING AT VARIOUS LOCATIONS Invoice 03/02/2023 CHECK REGULATOR AT CITY HALL
Invoice 03/02/2023 STORM DRAIN CLEARING AT LOGAN & VALLECITO Invoice 03/02/2023 LEAK REPAIR AT YUCCA & 9TH STREET
JOHNSON CONTROLS FIRE PROTECTION LP
03/02/2023 Virtual Payment
BAR CODE LABELS FOR LIBRARY BOOKS
03/02/2023 Virtual Payment
20' LADDER, MATERIALS FOR GRAFFITI REMOVAL
MATERIALS FOR GRAFFITI REMOVAL
03/02/2023 Virtual Payment
BALANCE ON CUSTOM CIRCULATION DESK@ LIBRARY
1680
17491.96
APA001376
1381 APA001377
227.7 APA001378
APA001379
90 APA001380
1076 APA001381
37000 APA001382
9128.44 APA001383
164.52 APA001384
3547.95 APA001385
146.5 APA001386
560.54 APA001387
581.18 APA001388
299.3 APA001389
106.68 APA001390
5761.5 APA001391
83505.5 APA001392
1249.52 APA001393
165.34 APA001394
261.56 APA001395
483 APA001396
4986.76 APA001397
568.49 APA001398
508.34 APA001399
13812.5 APA001400
03/02/2023 Virtual Payment 780 APA001401
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SHOWSCAPES 03/02/2023 Virtual Payment 1850 APA001412
388332004 Invoice 03/02/2023 INSTALL SAFETY FENCING AT EL CARRO 2/7/23 SO CA EDISON 03/02/2023 Virtual Payment 6092.93 APA001413 FEB23 700163777874 Invoice 03/02/2023 ELECTRICITY-6145 CARPINTERIA AVE FEB23 700291369452 Invoice 03/02/2023 ELECTRICITY-MULTIPLE LOCATIONS STAPLES ADVANTAGE 03/02/2023 Virtual Payment 457.54 APA001414 3530139880 Invoice 03/02/2023 TONER, DRY ERASE MARKERS, ASST FOLDERS TRI-CO REPROGRAPHICS 03/02/2023 Virtual Payment 154.55 APA001415 173796 Invoice 03/02/2023 SCANNING LARGE FORMAT, FILE RENAME 2/14/23 173799 Invoice 03/02/2023 SCANNING LARGE FORMAT, FILE RENAME 2/14/23 ,173800 Invoice 03/02/2023 SCANNING LARGE FORMAT, FILE RENAME 2/14/23 113802 Invoice 03/02/2023 SCANNING LARGE FORMAT, FILE RENAME 2/14/23 173808 Invoice 03/02/2023 SCANNING SMALL FORMAT, FILE RENAME l?lfilQ Invoice 03/02/2023 SCANNING SMALL FORMAT, FILE RENAME 173812 Invoice 03/02/2023 SCANNING SMALL FORMAT, FILE RENAME I?.)823 Invoice 03/02/2023 FILE SEARCH & RETRIEVAL, EDGEBIND TWO TRUMPETS COMMUNICATIONS 03/02/2023 Virtual Payment 5550 APA001416 ,1287 Invoice 03/02/2023 JAN23 COMMUNICATIONS SERVICES
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2022-0317 Invoice 03/02/2023 DEC22 MAPPING/GIS SERVICES INTERNAL REVENUE SERVICE 02/23/2023 Bank Draft 18366.54 DFT0002988 PR04. 02/23/23 Invoice 02/23/2023 PR04 02/23/23 FEDERAL TAX PAYMENT EDD-SIT 02/23/2023 Bank Draft 5626.02 DFT0002989
PR04 02/2~}23 Invoice 02/23/2023 PR04 02/23/23 SITTAXES EDD-SDI 02/23/2023 Bank Draft 1350.47 DFT0002990
PR04 02/23/23 Invoice 02/23/2023 PR04 02/23/23 SDI TAXES CalPERS 03/01/2023 Bank Draft 15409.94 DFT0002999
01/21fil-2/3/23 CLASSIC Invoice 03/01/2023 CLASSIC RETIREMENT 01/21/23-02/03/23 PR03 CalPERS 03/01/2023 Bank Draft 6405.15 DFT0003000
0 l/2 l/23-02/03/23.PEPRA Invoice 03/01/2023 PEPRA RETIREMENT 01/21/23-02/03/23 PR03 CalPERS 03/01/2023 Bank Draft 6460.24 DFT0003001
02/04/23-02/17 /23_PEPRA Invoice 03/01/2023 PEP RA RETIREMENT 02/04/23-02/17 /23 PR04 CalPERS 03/01/2023 Bank Draft 15545.98 DFT0003002
02/04/23-02[17 /23 CLASSIC Invoice 03/01/2023 CLASSIC RETIREMENT 02/04/23-02/17 /23 PR04 City of Carpinteria
COUNCIL AGENDA STAFF REPORT
March 13, 2023
ITEM FOR COUNCIL CONSIDERATION
Adoption of Resolution No. 6198, Authorizing the Filing of the Transportation Development Claim for Fiscal Year 2023/24.
STAFF RECOMMENDATION
Adopt Resolution No. 6198,· authorizing the filing of the Transportation Development Act Claim for Fiscal Year 2023/24.
Sample Motion: I move to adopt Resolution No. 6198, as read by title only.
BACKGROUND
The California Transportation Development Act (TOA) is a funding source for the development and support of public transportation needs. The TOA provides two major sources of funding- the Local Transportation Fund (L TF) and the State Transit Assistance Fund (STA). The City only claims L TF funding and not STA funding since it doesn't operate a transit system. The L TF Fund is a local fund in which the state deposits sales tax revenue to be used for transportation purposes defined by TOA.
As the state-designated Regional Transportation Planning Agency for Santa Barbara County, the Santa Barbara County Association of Governments (SBCAG) is responsible for administering the distribution of TOA funds to local agencies and for monitoring the subsequent use of those funds to ensure conformity with all TOA requirements. TOA funds are allocated to areas of each county based on population, taxable sales, and transit performance. The TOA provides funding for use by local agencies for a variety of transportation purposes with public transportation as the first priority. Other eligible purposes are regional transportation planning and programming, bicycle and pedestrian projects, and local street and road projects when certain conditions are met.
The purpose of this agenda matter is to adopt Resolution No. 6198, authorizing the filing of the Transportation Development Act Claim for Fiscal Year 2023/24.
Submittal of TOA Claim for FY 2023/24
March 13, 2023
DISCUSSION
Every year, SBCAG divides the estimated amount to be deposited in the TOA fund over the coming fiscal year among each local agency based on population percentages provided by the California Department of Finance. This amount is called the apportionment. The City's allocation is $14,243 for Fiscal Year 2023/24. This is $219 or 1.56-percent more than the Fiscal Year 2022/23 allocation. As of June 30, 2022, the City's audited TOA fund balance is $18,822.
In order to receive the allocation in the upcoming fiscal year, the City must submit a claim to SBCAG describing how the apportionment will be used. These claims must be submitted to SBCAG by April 17, 2023. SBCAG Board approves the amount of funding to be distributed to each local agency and eligible uses of funds based on the claims submitted. SBCAG disburses the L TF each month when revenue comes in from the California Board of Equalization. When enough L TF accumulates, the City uses these funds for bike and pedestrian facilities, and pavement improvements.
Adoption of Resolution No. 6198 would enable the City to meet the April 17th deadline for filing the TOA claim.
POLICY CONSISTENCY
This item is in accordance with the regulations of the Transportation Development Act.
FINANCIAL CONSIDERATIONS
This revenue source is annually anticipated through the City's budget preparations.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
There are no legal or risk management concerns presented with this item.
OPTIONS
1. Adopt Resolution No. 6198, authorizing the filing of the Transportation Development Act Claim for Fiscal Year 2023/24.
2. The City Council could choose to not adopt Resolution No. 6198 and direct staff as appropriate; however, to receive the TOA funds for Fiscal Year 2023/24, the City must adopt the Resolution and submit to SBCAG the TOA Claim by April 17, 2023.
PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.
Submittal of TOA Claim for FY 2023/24
March 13, 2023
ATTACHMENTS
Attachment A:
Attachment B:
Resolution No. 6198
TOA Claim Documents
Staff contact:
John L. Ilasin, Public Works Director
(805) 880-3402; [email protected]
Reviewed by:
Dave Durflinger, City Manager
(805) 755-4400; [email protected]
ATTACHMENT A
Resolution No. 6198
RESOLUTION NO. 6198
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARPINTERIA
AUTHORIZING THE FILING OF A CLAIM WITH THE
SANTA BARBARA COUNTY ASSOCIATION OF GOVERNMENTS
FOR ALLOCATION OF TRANSPORTATION DEVELOPMENT ACT FUNDS
FOR FISCAL YEAR 2023/24
WHEREAS, the Transportation Development Act (TOA), as amended (Public Utilities Code Section 99200 et seq.), provides for the allocation of funds from the Local Transportation Fund, for use by eligible claimants for various transportation purposes; and
WHEREAS, pursuant to the provisions of the TOA, as amended, and pursuant to the applicable rules and regulations thereunder (21) Cal. Code of Regulations Sections 6600 et seq.), a prospective claimant wishing to receive an allocation from the Local Transportation Fund or the State Transit Assistance Fund shall file its claim or amended claim with the Santa Barbara County Association of Governments, the designated Regional Transportation Planning Agency for Santa Barbara County.
NOW, THEREFORE, BE IT RESOLVED as follows:
The City Manager or his designee is authorized to execute and file an appropriate claim and necessary claim amendments pursuant to the terms of the TOA, as amended, and pursuant to applicable rules and regulations promulgated there under, together with all necessary supporting documents, with the Santa Barbara County Association of Governments for an allocation of TOA funds in Fiscal Year 2023/24.
SECTION 1. The authorized claim includes $14,243 for pedestrian and bicycle facilities.
SECTION 2. A copy of this resolution shall be transmitted to the Santa Barbara County Association of Governments in conjunction with the filing of the claim.
PASSED, APPROVED AND ADOPTED on March 13, 2023 by the following called vote:
AYES: COUNCILMEMBER:
NOES: COUNCILMEMBER:
ABSENT: COUNCILMEMBER:
ABSTAIN: COUNCILMEMBER:
Resolution No. 6198
Mayor, City of Carpinteria
ATTEST:
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
I hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of Carpinteria held on March 13, 2023.
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM:
Jena Shoaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
ATTACHMENT B
TDA Claim Documents
THIS PAGE INTENTIONALLY LEFT BLANK
J• • ·~A llfAI ~-Al,~••,$, lJ,~ ....... .., A ',/l~.l.i.. .., :•-:•1 .. ... ;, ..... REQUIRED FORMS CHECKLIST !;;) : c~•~'Tf;.~ ~
:. '"'- ),;:_ ., it~·"". u, ' - -:--- er;~ .--. ~',,
:,
Claimant:! ,'.};~~~£,:;;; t:1r IWII '"'• t."t: I~ f -:, I> .,;~=:•• -,.. ;~! -~- •• ~~::- 1 ir
City of Carpinteria
Cities COLT, Guad., CTSAs: Easy Lift Cities and
and SBMTD, County Document Name
County SMAT, SYVT and SMOOTH County
X X X X X Document A: Claim Form
X X X X X Document B: Resolution
"
X X X Document C: Productivity Improvement
. ( ~ ... :.; ,,..,'. ·,-;; ·., . ., I ''f.:r ,> Document D: Fiscal Reporting X X X Part A Proposed Operating Budget
X X X Part B Proposed Capital Budget
C
X X X X X Document E: Project Description & RTP Conformity X X X Document F: Maximum Transit Allocation
~
' .. Document G: Fare and Local Support Ratios
X X G.1 Fixed Route
X (not SBMTD) X G.2 Demand Response
X (not SBMTD) G.3 Systemwide (combined)
Document H: Standard Assurances
SBMTD Only X H.1 Fiscal Audit
X H.2 L TF :S 50% of CTSA's operating budget
X X X H.3 State Controller Annual Report**
X X H.4 State Controller Annual Report**
X X X H.5 Retirement System Funding
X X X H.6 Staffing of Vehicles
X X X H.7 Budget Increase*
X X X H.8 CHP Certification **
X X X H.9 Fares for Senior and Disabled
X X X H.10 Accessibility to Disabled
X X H.11 Contract for Transit Services **
X H.12 Operations Plan and Budget**
X H.13 Indemnify, Hold Harmless; Insurance••
COLT & SYVT H.14 5% Demand Response Only
X H.15 Unmet Needs*
*attachments may be required
**attachments required
I hereby certify that I have completed all forms necessary to comply with the requirements of the Transportation
Development Act. ~- . . U&i✓-: ~i~~~:
Signature: E-mail
Date: -3-/1_3_/..., 2=2,...3-----'---'------';..._-"-_.__...._ __ Phone:
Submitted by:
Licette Maldonado
Administrative Services Director
[email protected]
(805) 755-4448
DOCUMENT A (Instructions on pages 4-3 and 4-4)
TRANSPORTATION DEVELOPMENT ACT CLAIM FORM
(All claimants must complete this document)
Line
1 Project Year (FY) 2023-2024
---------
2 Claimant_C_it..._y_o_f_C_a_r.._p_in_te_r_ia _
3 Address 5775 Carpinteria Avenue, Carpinteria, CA 93013 4 Contact Person Licette Maldonado
5 Telephone Number ~(8_0_5~) _7_55_-_4_44_8 _
6 The above named claimant hereby applies for allocations of Transportation Development Act funds for FY 2023-2024 for the purposes and in the amount(s) specified below:
Title Administrative Services Director
~Local Transportation FuA
nd !l;·t·h·~ _________
ie~+mMm11~11~ ~am1111:-~
Regional Transportation Planning
7 (PUC 99262 & 99402) $
less amount released to SBCAG minus $
8 Pedestrian & Bikeway Facilities (PUC 99234) $ 14,243.00 $ 14,243.00 9 Articles 4 & 8:
Jess amounts released to:
10 minus
11 minus
minus
minus
minus
minus
plus amounts released from:
13 plus
14 plus
15 plus
16 Article 4 Transit (PUC 99260) $
17 Article 4.5 Community Transit (PUC 99275) $
18 Article Sa Streets & Roads (PUC 99400a)
19 Article 8c Transit Contracts (PUC 99400c)
20 TOTAL LTF $ 14,243.00 $ 14,243.00
21 Amount to be held in reserve (CCR 6648)
By Claimant BySBCAG
DOCUMENT A (Continued)
State Transit Assistance
22 Transportation Planning
23 Mass Transportation
24 TOTAL STA $
25 TOTAL TRANSPORTATION DEVELOPMENT ACT CLAIM
(add lines 20 and 24)
$ 14,243.00
Claimant acknowledges that payment by the County Auditor of an allocation made by the Association of Governments is subject to such monies being on hand and available for distribution and to the provision that such moneys be used only in accordance with the terms of the allocation instruction issued by the Association of Governments
26 27
28 By: Licette Maldonado
Title: Administrative Services Director
Date: 3/13/2023
I hereby attest to the reasonableness and accuracy of the financial statements included in Documents C, D, F, and G. (Sec. 6632)
29 30
31 Name: Licette Maldonado
Title: Administrative Services Director
Reference: CCR Section 6630
DOCUMENT E (Instructions on page 4-9)
PROJECT DESCRIPTION & REGIONAL TRANSPORTATION PLAN CONFORMITY (All claimants must complete this document)
Complete sections for every article under which you are claiming TDA funds.
ARTICLE 3 BIKE/PED CLAIMS [Cities and County)
.,i
Describe how you plan to use L TF Article 3 Bike/Ped funds. Include, as applicable, location, type of bike facility, length of project (if bike lane), construction start date, and expected date of opening.
Pedestrian and bikeway maintenance projects.
ARTICLE 4 TRANSIT CLAIMS [COLT, Guadalupe, SBMTD, SMAT, and SYVTJ Describe how you plan to use L TF Article 4 Transit funds. Include, as applicable, type of project, construction start date, expected date of opening.
ARTICLE 4.5 COMMUNITY TRANSIT SERVICES CLAIMS (Easy Lift and SMOOTH) Describe how you plan to use LTF Article 4.5 CTSA funds. Include, as applicable, type of project, construction start date, expected date of opening.
ARTICLE B(c) TRANSIT CLAIMS (County only)
Describe how you plan to use L TF Article 8 Transit funds. Include, as applicable, type of project, construction start date, expected date of opening.
List the corres anding RTP roject and/or a e numbers.
ARTICLE B(a) STREETS AND ROADS CLAIMS (Cities and County, if applicable) Describe how you plan to use L TF Article 8 Streets/Roads funds. Include, as applicable, type of project, construction start date, expected date of opening.
Reference: CCR Section 6651
DOCUMENT H (Instructions on page 4-14)
STANDARD ASSURANCES FOR APPLICANTS - LTF
(All claimants must complete this document)
CLAIMANT ASSURANCES: Initial Each Section or Indicate NIA. _N_1/A 1) Claimant certifies that it maintain for the project year the ratio of fare revenues and local funds to operating cost at least equal to the ratios adopted by SBCAG (SBCAG Resolution 10-35, SBCAG Resolution 14-34 for City of Lompoc).
Applies to Articles 4 (transit), 4.5 (CTSAs), and 8 (transit) _N_1/A 2) Claimant that received an allocation of L TF funds for an extension of service pursuant to PUC 99268.8/CCR 6619.1 certifies that it will file a report of these services pursuant to CCR 6633.8b within 90 days after the close of the fiscal year in which that allocation was granted.
Applies to Articles 4 (transit), 4.5 (CTSAs), and 8 (transit) _N_1/A 3) Claimant filing a claim for TOA funds for capital intensive projects certifies that it has made every effort to obtain federal funding pursuant to PUC 99268.7 and/or CCR 6754(a)(3).
Applies to Articles 4 (transit), 4.5 (CTSAs), and 8 (transit) 4) Claimant certifies it has submitted a satisfactory, independent fiscal audit, with required ----
certification statement, to SBCAG and to the State Controller, pursuant to PUC 99245 and 21 CCR 6664, for the prior fiscal year (project year minus two). Claimant also assures this audit requirement will be completed for the current fiscal year (project year minus one).
Date of submittal to State Controller:
Date of submittal to SBCAG:
Applies to SBMTD, Easy Lift, and SMOOTH. SBCAG contracts for and submits fiscal audits for all other TDA claimants.
NIA
_N_/A 5) Claimant certifies that, per SBCAG Resolution 90-1, no more than 50% of the CTSA's operating budget for the year came from L TF. Claimant also certifies that its fiscal audit contains verification of this limitation (e.g., "(Easy Lift/SMOOTH] is (not] in compliance with requirement, per SBCAG Resolution 90-1, that no more than 50% of [Easy Lift's/SMOOTH's] operating budget for the year came from Local Transportation Funds.").
Applies to Article 4.5 (CTSAs)
6) Claimant certifies it has submitted an annual report, documenting agency operations, in ----
conformance with the uniform system of accounts and records, to SBCAG and to the State Controller, pursuant to PUC 99243, for the prior year (project year minus two). Claimant assures this report will be audited by an independent CPA Claimant also assures this report will be completed for the current fiscal year (project year minus one).
Date of submittal to State Controller:
Date of submittal to SBCAG:
Applies to Articles 4 (transit), 4.5 (CTSAs), and 8 (transit) l-.J41 7) Claimant certifies it has submitted an annual report, regarding expenditure of funds received, to the State Controller, pursuant to 21 CCR 6665, for the prior year (project year minus two).
Claimant assures this report will be audited by an independent CPA. Claimant also assures this report will be completed for the current fiscal year (project year minus one).
Date of submittal to State Controller: 11/22/2022 ---------------------- App Ii es to Articles 3 (bikelped) and 8 (streets/roads) N/A
8) Claimant certifies that (initial one):
DOCUMENT H (Continued)
(Instructions on page 4-15)
a) the current cost of its retirement system is fully funded with respect to the officers and employees ----
of its public transportation system (PUC 99271 (a)); or _N_IA b) the operator is implementing a plan approved by SBCAG which will fully fund the retirement system for such officers and employees within 40 years (PUC 99271 (a)); or . c) the operator has a private pension plan which sets aside and invests, on a current basis, funds ---~
sufficient to provide for the payment of future pension benefits and which is fully compliant with the requirements stated in PUC 99272 and 99273.
Applies to Articles 4 (transit), 4.5 (CTSAs); and 8 (transit) NIA
NIA
9) Claimant certifies that, pursuant to PUC 99264, it does not routinely staff, with two or more ----
persons, a vehicle for public transportation purposes designed to be operated by one person.
Applies to Articles 4 (transit), 4.5 (CTSAs), and 8 (transit) NIA
10) Claimant certifies that the transit operator's operating budget has not increased more than 15% ----
over the preceding year, and does not include a substantial increase or decrease in scope of operations or capital budget provisions for major new fixed facilities. If the budget does include such changes, documentation is attached that identifies and substantiates the reason and need for the changes, pursuant to PUC 99266, CCR 6632(b). E.g., ifthere is a substantial change between the capital expenditures proposed in this claim and those described in the claimant's Short Range Transit Plan (SRTP) or Transit Development Program (TDP), the claimant must provide a statement that substantiates the need for this change. If the claimant has neither a SRTP nor a TDP, the claimant must provide a statement that describes the need for the proposed capital expenditure.
ATTACHMENTS MAY BE REQUIRED
Statement:
NIA
Applies to Articles 4 (transit), 4.5 (CTSAs), and 8 (transit) _N_IA 11) Claimant certifies that attached is certification from the Department of California Highway Patrol (CHP), completed within the last 13 months, that indicates the operator is in compliance with Section 1808.1 of the Vehicle Code. Section 1808.1 of the Vehicle Code requires, among other things, that operators participate in a pull notice system for obtaining current driver records from the Department of Motor Vehicles.
ATTACHMENTS REQUIRED
Applies to Articles 4 (transit), 4.5 (CTSAs), and 8 (transit) 12) Claimant certifies it is in compliance with PUC 99155: if it offers reduced fares to seniors, it offers ---- the same reduced rate to disabled persons, handicapped persons, and disabled veterans, and it honors the federal Medicare card for identification to receive reduced fares.
Applies to Articles 4 (transit), 4.5 (CTSAs), and 8 (transit) NIA
_N_IA 13) Claimant certifies it is in compliance with PUC 99155.5: dial-a-ride and paratransit services are accessible to handicapped persons and the service is provided to persons without regard to vehicle ownership and place of residence.
Applies to Articles 4 (transit), 4.5 (CTSAs), and 8 (transit) _N_IA 14) Claimants that contract with another entity or entities for transit service certify that a copy of the contract negotiated with that entity is attached, pursuant to CCR 6630.
ATTACHMENTS REQUIRED
Applies to Articles 4 (transit) and 8 (transit)
DOCUMENT H (Continued)
(Instructions on page 4-15)
16) Claimant certifies that, per SBCAG Resolution 90-1, it has attached an agreement to indemnify ----
and hold harmless SBCAG from any claims, judgments or liabilities against the claimant.
Claimant certifies it has also attached proof of insurance coverage, with limits of general liability to be specified.
ATTACHMENTS REQUIRED
Applies to Article 4.5 (CTSAs)
NIA
17) Claimant certifies that in its TOA claim, not less than 5% of the amount claimed under Article 4 will ---- be expended for demand-response service for the elderly and individuals with disabilities, per SBCAG Resolution 90-1.
Applies to Articles 4 (transit) in service areas without a designated CTSA [COLT, SYVT] NIA
18) If SBCAG has found that there are unmet transit needs that are reasonable to meet within its ---- jurisdiction, the claimant certifies it has attached a summary of the actions it plans to take to meet the needs.
ATTACHMENTS MAY BE REQUIRED
Applies to Article 8 (streets/roads)
NIA
19) Claimant certifies that pusuant to CCR§ 6633 and PUC§ 99268(c) it shall maintain farebox ratios ---- in providing transit services as follows: Urbanized 20%, Non-Urbanized and ADA 10% NIA
The undersigned (must be the individual named in the authorizing resolution) hereby certifies that the above :'.::::,~ts are tr~
Name: Licette Maldonado
Title:
Date:
Administrative Services Director
3/1312023
DOCUMENT H (Continued)
(Instructions on page 4-15)
15) Claimant certifies that, per SBCAG Resolution 90-1, attached to this claim is an operations ----
plan and budget that describes existing and proposed service, and report on progress of coordination and consolidation objectives.
ATTACHMENTS REQUIRED
Applies to Article 4.5 (CTSAs)
N/A
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
March 13, 2023
ITEM FOR COUNCIL CONSIDERATION
Approve the second reading of Ordinance No. 763 to amend Chapter 12.24 and Chapter 10.62 of the Carpinteria Municipal Code to add regulations pertaining to skateboard and skate use at the Carpinteria Skate Park and to amend regulations pertaining to skateboard and skate use citywide.
STAFF RECOMMENDATION
Approve the second reading of Ordinance No. 763 as read by title only.
Sample Motion: I move to approve the second reading of Ordinance No. 763 as read by title only.
(Roll Call vote required.)
BACKGROUND
The first reading of Ordinance No. 763 was conducted on February 27, 2023 at the Regularly held City Council Meeting. City Staff has not received any additional comments from the public regarding the proposed Ordinances since the February 27 meeting. If the second reading is conducted, the Ordinances will take effect on April 15, 2023.
The draft Ordinance No. 763 (attached), amends Chapter 12.24 and Chapter 10.62 of the Carpinteria Municipal Code to add regulations pertaining to skateboard and skate use at the Carpinteria Skate Park and to amend regulations pertaining to skateboard and skate use citywide.
POLICY CONSISTENCY
The City is a general law city and has the authority to consider and implement new laws applicable to its jurisdiction that do not conflict with state law.
Consideration of laws to protect citizens' general safety is within the purview of the City. 24927706.3
FINANCIAL CONSIDERATIONS
There is no immediate fiscal impact. However, ultimately adopting Ordinance No. 763 could help protect the City against litigation in the event of a serious injury occurring at the Carpinteria Skate Park.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The City Attorney's Office has worked closely with staff in the development of these regulations and will be available to assist in considering options on how to proceed.
OPTIONS
Approve the second reading of Ordinance No. 763 as read by title only.
Do not approve the first reading of Ordinance No. 763 and provide direction to staff.
PRINCIPAL PARTIES EXPECTED AT MEETING
None
ATTACHMENTS
Ordinance No. 763
Staff contact: Matthew Roberts Director, Parks, Recreation and Public Facilities (805) 755-4449 Mattr@Carpinteriaca.:~l,, ,aJ
Signature
Reviewed by: Dave Durflinger, City Manager
(805) 755-4400, [email protected]
24927706.3
ORDINANCE NO. 763
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CARPINTERIA, CALIFORNIA AMENDING CHAPTER 12.24 AND CHAPTER 10.62 OF THE
CARPINTERIA MUNICIPAL CODE TO ADD REGULATIONS PERTAINING TO
SKATEBOARD AND SKATE USE AT CARPINTERIA SKATE PARK AND TO AMEND REGULATIONS PERTAINING TO SKATEBOARD AND SKATE USE CITYWIDE WHEREAS, the city of Carpinteria ("City") is opening a publicly operated skate park located at 5781 Carpinteria Avenue, Carpinteria California.
WHEREAS, the City has determined it is necessary to amend existing regulations related to publicly-owned or publicly-operated skateboard facilities, and harmonize such regulations with regulations pertaining to skateboard and skate use city-wide.
WHEREAS, skateboarding, skating and other similar recreational activities on public property, including but not limited to the Carpinteria Skate Park, are "hazardous recreational activities" under state law and create a substantial risk of serious injury or death to participants and spectators. The City of Carpinteria hereby implements State law requirements to absolve itself of liability for injuries incurred by persons participating in or observing these hazardous recreational activities.
WHEREAS, in conformity with Health and Safety Code Section 115800 and California Government Code Section 831.7, the City:
1. Designates the Carpinteria Skate Park, located at 5781 Carpinteria Avenue, a recreational area in which skateboarding and skating is permitted; and,
2. Shall post notice advising the public that skateboarding, skating, and other similar recreational activities in the designated facility are deemed a hazardous recreational activity to participants and spectators and that the City shall not be liable for injuries incurred by participants or spectators. Any person(s) entering the facility must wear Safety equipment as defined in the City's ordinance and assumes all risk of injury.
NOW THEREFORE, the City Council of the City of Carpinteria does ordain as follows:
SECTION 1. Incorporation of Recitals.
24870087.3
The above recitals are true and correct and are incorporated herein, and are each relied upon independently by the City Council for its adoption of this Ordinance.
SECTION 2. Amendment to Code.
Chapter 10.62, of Title 10 of the Carpinteria Municipal Code is hereby amended to read as follows, the text and strikeout of which is attached hereto as Exhibit A:
10.62 - Skateboarding and Skating.
10.62.010 - Definitions.
As used in this chapter:
A. "Skates" and "skating" refers to a shoe with metal frame that can be fitted to the sole of a shoe, or similar device with wheels attached. This includes roller skates and in-line skates.
B. "Skateboard" and "skateboarding" refers to a deck board or other surface mounted on wheels for the purpose of personal locomotion, sporting activity or similar purpose.
10.62.020 - Prohibitions.
Except as provided in this chapter, no person shall ride or propel a skateboard or engage in skating upon any public street, or upon city sidewalks, parkways, walkways or public ways or easements maintained for purposes of ingress, egress, and passage by the public in the following locations:
A. Linden Avenue between Carpinteria Avenue and the railroad tracks; B. In public parking facilities, public parking lots, or other public areas which are posted with signs prohibiting skateboarding and/or roller skating.
10.62.030 - Publicly-owned or publicly-operated skateboard facilities.
For rules and regulations pertaining to publicly-owned or publicly-operated skateboard facilities please refer to Chapter 12.24.101 of this code.
SECTION 3. Addition to Code.
Title 12, "Streets, Sidewalks, and Public Places," of the Carpinteria Municipal Code is hereby amended by the addition of Chapter 12.24.101, "Skatepark Rules and Regulations," to read as follows:
12.24.101 Skate park Rules and Regulations.
A. For the purposes of this section, the following definitions shall apply:
24870087.3
1. "Skates" and "skating" refers to a shoe with metal frame that can be fitted to the sole of a shoe, or similar device with wheels attached. This includes roller skates and in-line skates, as defined at chapter 10.62.01 0(A) of this code.
2. "Skateboard" and "skateboarding" refers to a deck board or other surface mounted on wheels for the purpose of personal locomotion, sporting activity or similar purpose, as defined at chapter 10.62.01 0(B) of this code.
3. "Safety equipment" means, at a minimum, helmets, elbow pads and knee pads suitable to provide protection in the event of falls or collisions. Such equipment must be worn in the Carpinteria Skate Park at all times.
4. "Skate park" means Carpinteria Skate Park, located at 5781 Carpinteria Avenue in Carpinteria, California.
5. "Skating area" means those areas of the skate park designed and intended for use by persons riding skateboards or skates, and which shall be designated by signs.
6. "Special event" means a festival, concert, or other social event that is authorized by a Special Event Permit issued by the City as outlined at chapter 10.68.
B. City staff reserves the right to exempt special event participants from certain rules in this section for the duration of the special event.
C. The skate park is a "public park" and rules and regulations pertaining to "public parks" at chapter 12.24 shall be applicable to the skate park. Use of the skate park is also subject to the following additional rules which are adopted for the reasonable protection to individuals and property:
1. All persons riding skateboards or skates within the skate park must wear safety equipment in accordance with the safety equipment manufacturer's recommendations. The safety equipment must be in a serviceable condition.
Reasonable notice shall be posted at the skate park to the effect that any person riding or using a Skateboard or Skates in such park must wear a helmet, elbow pads, and knee pads, and that failing to do so is in violation of this Chapter and subject to citation as an infraction under Chapter 1.08 of the Carpinteria Municipal Code.
2. Only non-motorized skateboards and skates are allowed in the skate park. Prohibited devices include, but are not limited to, bicycles, scooters, and any motorized device whether electric or gas powered.
24870087.3
3. No person shall use, consume or possess food or beverages in the skating area.
Only plastic or metal water bottles are allowed in the skate park.
4. No person shall use, or be under the influence of, alcohol, controlled substances, cannabis, or other mind-altering drugs while using the skate park.
5. No smoking (including vaping), or disposal of any cigarette, cigar, or tobaccorelated product is allowed within the skate park.
6. No animals, including dogs or other pets, are allowed in the skate park, unless they are "service animals" as defined under Title II of the Americans with Disabilities Act (ADA) at 28 CFR § 35.136.
7. In addition to the prohibited items listed at chapter 12.24.020(5), no person shall have a dangerous weapon in his or her possession in the skate park. Dangerous weapons shall include but not be limited to guns, knives, bats, clubs, or martial arts weapons.
8. In addition to the prohibitions listed at chapter 12.24.020(4), no person shall apply, or cause to be applied, any vandalism, including but not limited to graffiti, tagging, stickers, or decals to any facilities in the skate park.
9. All persons shall skateboard or skate only in the skating area and shall not skateboard or skate in the parking areas, plaza area, walkways, on tables or benches or on the driveways of the skate park.
10. Skate park age restrictions for users may be established by City Council resolution.
11. No personal amplified music devices are permitted in the skate park.
12. No person shall introduce, employ or use any unauthorized equipment, obstacle or apparatus including, but not limited to, ramps or jumps within the skate park.
13. No person shall engage in profanity, reckless or boisterous behavior (including, but not limited to, tandem riding, pushing, horseplay, and bullying) or any other activity that could endanger the safety of participants or spectators at the skate park.
14.AII organized events, such as birthday parties and picnics, require a permit as outlined in Chapter 12.24.022 and Chapter 12.24.020(22) of this code.
15. Commercial filming activities require a permit as outlined in Chapter 5.72 of this code.
24870087.3
16. Commercial sales fitting the definition of peddler per Chapter 5.60.020(E) require a peddler's permit and approved location permit as outlined in Chapter 5.60 of this code.
17. All other commercial activities require permission from the Director of Parks Recreation and Public Facilities, which may be provided or withheld at the Director's sole discretion, and may at the Director's sole discretion require approval from City Council.
18. Skateboarding and skating are prohibited when the skating area is wet.
19. No person shall skateboard or skate in the skating area when there is property damage that might pose a danger to participants in the skating area. Property damage should be reported immediately to the Parks and Recreation Department.
20. Skate park hours are as posted. No entry is allowed at other times unless authorized by the City for a special event. Skate park hours will be adopted by City Council Resolution. City staff reserves the right to close the skate park whenever it determines that such closure is necessary for any reason including safety, maintenance, inclement weather, or gross violations of the rules and regulations.
21. The skate park will close in times of rain, thunder, lighting, or other inclement weather and will remain closed until surfaces are dried. If the park closes due to inclement weather within two hours of its published closing time, it will remain closed for the evening.
22. No person shall skateboard or skate at any times other than those established as the skate park hours.
23.Anyone caught in the skate park while closed will be prosecuted for trespassing.
Trespassing is a class one misdemeanor punishable by 12 months in jail and/or a fine pursuant to CA Penal Code section 602.
24. The City will develop a system for maintaining records of all known or reported skateboarding and skating injuries in the skate park in accordance with Health & Safety Code § 115800.
25. Penalties for violation of skate park regulations can be a simple infraction or misdemeanor (criminal) violation, as defined at Carpinteria Municipal Code Chapter 1.08, at the discretion of the city attorney or district attorney. Typically, a person seen violating any regulation will either be advised to cease their activity 24870087.3
or be issued a citation to appear in court in accordance with the procedure outlined in Carpinteria Municipal Code Chapter 1.12.
26.Any person who violates this Chapter shall, in addition to any other criminal or civil penalties provided by this Code, be subject to removal from the skate park for up to twenty-four (24) hours, upon the order of any authorized employee or officer of the City. Any person convicted of three or more infractions of this article shall be permanently barred from the use of or entrance to the skate park.
D. The city manager or his/her designee, shall have the authority to develop administrative policies to implement the intent of this chapter. The city council may, from time to time, consider modifications to the administrative policies.
SECTION 4. Records.
The City Manager, or designee, shall maintain a record of all known or reported injuries incurred by a person riding a skateboard in a public skateboard park or facility.
The City shall also maintain a record of all claims, paid and not paid, including any lawsuits and their results, arising from those incidents that were filed against the public agency in accordance with Health and Safety Code section 115800.
SECTION 5. Severability.
These Chapters and the various sections thereof are severable. Should any part of this ordinance be declared by a court of competent jurisdiction to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portions of the Ordinance. The City Council hereby declared that it would have passed and adopted this Ordinance, and each and every provision hereof, irrespective of the fact that one or more provisions may be declared invalid.
SECTION 6. Effective Date.
This ordinance shall take effect and be in force thirty (30) days from and after its passage; and before the expiration of fifteen (15) days of its passage shall be published once with the names of the City Council voting for and against the same in a newspaper of general circulation, published in the City of Carpinteria.
PASSED, APPROVED AND ADOPTED this __ day of , 2023 by
the following vote:
AYES: COUNCILMEMBER(S):
NOES: COUNCILMEMBER(S):
ABSENT: COUNCILMEMBER(S):
24870087.3
ABSTAIN: COUNCILMEMBER(S):
Mayor, City of Carpinteria
ATTEST:
Brian C. Barrett, CMC, City Clerk
City of Carpinteria
I hereby certify that the foregoing Ordinance was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of Carpinteria held the _____ ,2023
Brian C. Barrett, CMC, City Clerk
City of Carpinteria
APPROVED AS TO FORM:
Jena S. Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney for the City of Carpinteria
24870087.3
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
March 13, 2023
ITEM FOR COUNCIL CONSIDERATION
Adoption of Resolution No. 6208, extending the emergency proclamation in response to the January 2023 storms and related emergency response.
STAFF RECOMMENDATION
1. Adopt Resolution extending the emergency proclamation related to the January 2023 storms and related emergency response, pursuant to Government Code Sections 8558 and 8630, et seq., and Chapter 2.40 of the Carpinteria Municipal Code; and,
2. Direct City staff to return at least every 60 days for consideration of further extending the emergency proclamation until such time that the response and recovery conditions dictate otherwise; and,
3. Determine the above actions are not a "Project" within the meaning of the California Environmental Quality Act (CEQA), pursuant to Section 15378(b)(5) of the CEQA Guidelines, because the actions consist of organizational or administrative activities of the government that will not result in direct or indirect physical changes in the environment.
Sample Motion: I move to:
Adopt Resolution No. 6194, determining that an emergency situation continues to exist, as defined in Government Code section 54956.5, due to the impacts from the January 2023 storms and related emergency response, and the threat posed by future storms, and re-ratifying previously issued emergency proclamations.
2. Direct City staff to return at least every 60 days for re-ratification of the emergency until such time that the response and recovery conditions dictate otherwise.
3. Determine the above actions are not a "Project" within the meaning of the California Environmental Quality Act (CEQA), pursuant to Section 15378(b)(5) of the CEQA Guidelines, because the actions consist of organizational or administrative Ratification of Emergency Proclamation
March 13, 2023
2 activities of the government that will not result in direct or indirect physical changes in the environment.
BACKGROUND
Government Code section 54956.5 defines, "emergency situation" as including a work stoppage, crippling activity, or both. (Emphasis added.) On January 7, City staff began discussions with Carpinteria Fire District Chief Greg Fish about the significant storm forecast for January 9 and 10, 2023, expected to impact the region, including Carpinteria, with significant runoff and potential for debris flows and flooding due, in part, to prior saturating rain events earlier in the month.
A multi-departmental preparation and storm response was established including an allnight watch by Public Works at areas of concern including all drainage inlets, and vulnerable locations.
Following nearly 2" of rainfall on January 1, and 1.5" on January 5, from Monday January 9, 2023 through Tuesday January 10, 2023, over 4" inches of rain fell at high rates per hour. The rain caused significant flows in creeks and rivers. In Carpinteria, Carpinteria Creek flowed at capacity, causing damage to the banks of the Creek, inundating and damaging the Carpinteria Creek Bike Path, and destroying utility infrastructure on the Carpinteria Avenue bridge. Widespread flooding in the region, damaged roadways and other infrastructure and stranded motorists. Significant amounts of wood, rock and dirt material was washed out to creek mouths and along local beaches causing public health and safety hazards.
In preparation for possible flooding of residences in the Carpinteria Creek corridor, an evacuation order was issued for GranVida Senior Living and Memory Care, to all properties adjacent Carpinteria Creek between Foothill Road and Highway 101, the 800 block of Concha Loma, and those portions of 8th street condo's (Singing Springs and Creekwind) closest the creek. About 100 people were evacuated temporarily to Casitas Plaza parking lot. The campgrounds nearby were closed from Rincon to Gaviota including Carpinteria State Beach Park.
A declaration of emergency was approved by Resolution No. 6186 at the online meeting on Monday January 9, 2023. That same day, the Carpinteria City Emergency Operations Center and the Carpinteria Evacuation Emergency Shelter were activated and staffed by City employees and CERT volunteers through the end of the workday on January 9, 2023. Thirty individuals visited or used the services at the emergency shelter, which was supported with supplies from a prepositioned Red Cross trailer that is stored at the Public Works yard and had just recently been restocked.
Following the storm emergency work was determined to be necessary at two locations in the Carpinteria area:
G:\Olivia\Staff Reports\Staff Report - March 13 - Extension of Declaration of Emergency - January 9-10 Storm lncident.docx
Ratification of Emergency Proclamation
March 13, 2023
3 • A portion of creek bank at the end of 6
th Street was severely eroded
compromising adjacent property and infrastructure of the Carpinteria Sanitary District and State Parks. The State brought in large rocks in order to fortify an approximate 250' length of creek bank. This work occurred the week of January
15. • Four flood control basins located in the foothills near and above Carpinteria (Santa Monica Basin, Gobernador Basin, Arroyo Paredon Basin, and Toro Basin), were filled with material and require clearing out in order to restore capacity sufficient to function adequately for future winter storms. The material from these basins has been deposited at Carpinteria Beach via truck delivery to the Ash Avenue street end. This work began the week of January 15 and ended on March 5, 2023. Work is scheduled to re-grade, groom, and restore the sandy access lane tentatively to be completed by March 20, 2023.
During the emergency and throughout the response, there has been communication from the City and in coordination with the County of Santa Barbara with the public via online and with notices to resident of possibly affected areas.
Santa Barbara County proclaimed a local emergency on Jan. 9, 2023. On January 16, 2023 and Governor Newsom signed an Executive Order to support communities impacted by the winter storms and President Joe Biden added Santa Barbara County to the federal disaster declaration Tuesday January 17, 2023 all of which will assist response and recovery efforts to the storms.
The City Council proclaimed a local emergency by adoption of Resolution No. 6186, at its regular meeting on January 9, 2023. The City Council extended the proclamation of a local emergency by adoption of Resolution No. 6189, at its regular meeting on January 23, 2023 and at again by adoption of Resolution No. 6194 at its regular meeting on February 13, 2023. The purpose of this agenda matter is to allow the City Council to extend the emergency proclamation.
DISCUSSION
Current conditions, as described above, warrant and necessitate that the City extend the proclamation of a local emergency in order to utilize all resources necessary to respond to damage that has occurred as a result of the January 2023 storms, and to receive any needed funding through the California Disaster Assistance Act and any other State and Federal funds that may be available.
The proclamation of a local emergency is a necessary precursor to taking certain actions necessary to respond to the emergency, such as promulgating orders and regulations necessary to provide for the protection of life and property. The proclamation also ensures that the City is eligible to receive certain available state and federal funding for disaster relief.
G:\Olivia\Staff Reports\Staff Report - March 13 - Extension of Declaration of Emergency - January 9-10 Storm lncident.docx
Ratification of Emergency Proclamation
March 13, 2023
4 POLICY CONSISTENCY
The draft Resolution extending the local emergency proclamation is consistent with Government Code sections 8558 and 8630, and Chapter 2.40 of the Carpinteria Municipal Code.
FINANCIAL CONSIDERATIONS
Santa Barbara County, including the City of Carpinteria, has been included as a part of a federal disaster declaration related to the subject local emergency that is the basis for the City's emergency declaration. This will allow for federal reimbursement of City response and recovery costs, as well as for private property owners impacted by the storm. The City continues to assess damages from the storm and is tracking costs associated with the response and recovery efforts. The City will submit application(s) through the California Office of Emergency Services (CalOES) to the Federal Emergency Management Agency (FEMA) for reimbursement.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
NIA
OPTIONS
A. Adopt Resolution No. 6208, extending a proclamation of local emergency.
B. Propose amendments to Resolution No. 6208.
C. Decline to adopt Resolution No. 6208.
ATTACHMENTS
A. Resolution No. 6208
Staff Contact: Olivia Uribe-Mutal
(805) 755-4401, [email protected]
Reviewed by: Dave Durflinger, City Manager
(805) 755-4400, [email protected]
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G:\Olivia\Staff Reports\Staff Report - March 13 - Extension of Declaration of Emergency - January 9-10 Storm lncident.docx
RESOLUTION NO. 6208
A RESOLUTION OF THE CITY OF CARPINTERIA CITY COUNCIL
EXTENDING A PROCLAMATION OF THE EXISTENCE OF A
LOCAL EMERGENCY CAUSED BY JANUARY STORMS
WHEREAS, Government Code, Sections 8558 and 8630, et seq., and Chapter
2.40 of the Carpinteria Municipal Code, empower the City Council to proclaim the existence or threatened existence of a local emergency when the City of Carpinteria (City) is affected or likely to be affected by a public calamity, conditions of disaster or of extreme peril to the safety of persons and property; and; WHEREAS, a series of storms, beginning January 1, 2023, is causing significant flooding and damage in the City of Carpinteria; and WHEREAS, Governor Newsom issued a Proclamation of a State of Emergency on January 4, 2023, in response to the significant winter storms; and WHEREAS, on January 9 and 10, 2023, a storm system resulted in wide spread flooding. Mandatory evacuation and shelter in place orders were issued, shelters were opened, and local flood damage occurred; and WHEREAS, the County of Santa Barbara and the cities of Santa Barbara and Goleta have also declared local emergencies, the contents of which are incorporated herein by reference; and
WHEREAS, the City has been expending resources and incurring costs to respond to the storm since January 4, 2023, when the first storm system arrived; and
WHEREAS, the City Council finds these conditions of extreme peril warrant and necessitate the proclamation of a local emergency caused by the winter storm events and associated flooding.
WHEREAS, on January 9, 2023, the City Council of the City of Carpinteria adopted Resolution No. 6186, proclaiming a local emergency due to the January 2023 storms; and
WHEREAS, on January 23, 2023, the City Council of the City of Carpinteria adopted Resolution No. 6189, extending the local emergency proclamation due to the January 2023 storms; and
WHEREAS, on February 13, 2023, the City Council of the City of Carpinteria adopted Resolution No. 6194, extending the local emergency proclamation due to the Resolution No. 6208
January 2023 storms; and
WHEREAS, the conditions described in the above recitals warrant and necessitate that the proclamation of local emergency be extended in order to utilize all resources necessary to respond to damage caused by the January storms and that will likely be caused by future storms and to receive any needed funding through the California Disaster Assistance Act and any other State and Federal funds that may be available; and
NOW, THEREFORE, THE CITY COUNCIL HEREBY PROCLAIMS THAT A LOCAL EMERGENCY NOW EXISTS IN THE CITY OF CARPINTERIA AND THAT:
SECTION 1. All the recitals set forth above are true, correct, and valid; and SECTION 2. This proclamation of local emergency invokes in the City of Carpinteria all powers and mechanisms set forth in the California Emergency Services Act (Government Code sections 8550, et seq.), Carpinteria Municipal Code, Chapter
2.40, and all other applicable laws, to be used by authorized personnel of the City of Carpinteria; and
SECTION 3. Copies of this Proclamation shall be provided to news media; and SECTION 4. A copy of this Proclamation shall be forwarded to the Director of the Governor's Office of Emergency Services requesting that the Director find it acceptable in accordance with the state law; that the Governor waive any regulations that may hinder recovery efforts and that recovery assistance be made available under the California Disaster Assistance Act or any other State and Federal funds that may be available; and
SECTION 5. This Proclamation of local emergency shall be effective immediately.
The City Clerk shall cause this proclamation of local emergency to be scheduled for extension at least every 30 days or until terminated by the City Council.
Resolution No. 6208
PASSED, APPROVED AND ADOPTED on this 13th day of March, 2023, by the following vote:
AYES: COUNCILMEMBER(S):
NOES: COUNCILMEMBER(S):
ABSENT: COUNCILMEMBER(S):
ABSTAIN: COUNCILMEMBER(S):
Mayor, City of Carpinteria
ATTEST:
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on March 13, 2023 Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM:
Jena Shoaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
March 13, 2023
ITEM FOR COUNCIL CONSIDERATION
Elect to commend a Carpinteria Volunteer of the Year for their service in 2022, and two Carpinteria Community Partners/Businesses of the Year for 2021 and 2022.
STAFF RECOMMENDATION
1. Elect to commend a Carpinteria Volunteer of the Year for their service in 2022, and two Carpinteria Community Partners/Businesses of the Year for 2021 and 2022.
2. Direct City staff to prepare a Resolution for each awardee to be adopted at a future City Council Meeting.
Sample Motion: I move to:
1. Elect to commend a Carpinteria Volunteer of the Year for their service in 2022, and two Carpinteria Community Partners/Businesses of the Year for 2021 and 2022; and
2. Direct City staff to prepare a Resolution for each awardee to be adopted at a future City Council Meeting.
BACKGROUND
Each year the City of Carpinteria recognizes a Volunteer of the Year. The Volunteer of the Year Award is given to a volunteer that has made a meaningful contribution to the city with their service.
Secondly, each year the City Council has awarded multiple Community Partner/Business Awards to organizations or businesses that have had a uniquely positive impact in the community during the recognition period.
Attached are a list of previous Carpinteria Volunteer of the Year award recipients and Carpinteria Community Partner of the Year award recipients.
Volunteer of the Year and Community Partner of the Year Awards March 13, 2023
2 The purpose of this agenda matter is for the Council to initiate the process for recognition of people and/or entities for the subject annual commendations. Once determined, the recipients will be contacted and arrangements made for presentations at a subsequent Council meeting(s).
DISCUSSION
The following nominations for Volunteer of the Year have been submitted by email by Councilmembers or City Staff. In the past only one Volunteer of the Year has been awarded. Additional nominations could be made during the discussion period.
1. Ray Kolbe who approached the city in 2017 because he was interested in providing better habitat for pollinators. Ray has worked on a beautification project along the Santa Monica Creek Trail to remove non-native plant species and plant beneficial natives. The work includes creating habitat for important pollinators and helping native plants thrive. Over the years he has led multiple volunteer days and planted several hundred plants, many of which are thriving. He works out there year-round on most Wednesdays.
2. Rick Olmstead: His outreach work with the homeless has and continues to be beneficial to our community
3. Kathy and Andy Shaffer: Has been involved with improving the lives of the youth community in Carpinteria for 20+ years and was instrumental in repairing the Jelly Bowl stairs.
4. The St Joseph's volunteers: A group of amazing who give their time and energy to provide an outlet for the community to afford necessity in life; such as clothing, shoes, furniture etc.
5. Kathleen Lord: Initiated the concept for the Carpinteria Harbor Seal Watch program and continues in management of group (30 years); started and managed the Bellas Artes Art Outreach program to provide arts education to all ages at the 3 peoples Self-Help Housing facilities in Carpinteria (20 years); started the organization People for Peace (active of 15 years); Carpinteria Art Center Board of Directors during start-up phase.
The Community Partner/Business Awards nominations are listed and described below. The Community Partner/Business Award was last bestowed in 2019. Therefore, one Community Partner/Business could be awarded for 2020 and one for 2021.
Historically, the Award was bestowed three times a year in the Spring, Summer and Fall; therefore, at Council's direction, additional organizations or business could be nominated and awarded.
1. The Carpinteria Skate Foundation for their leadership in fundraising for the skate park and all their efforts toward this fabulous project coming to fruition.
G:\Olivia\Staff Reports\Staff Report - March 13 - Volunteer of the Year and Community partner.docx
Volunteer of the Year and Community Partner of the Year Awards March 13, 2023
3 2. Two Trumpets Communication for their outstanding work with the city with communication (online, and with A-frames, etc.) during the pandemic.
ATTACHMENTS
A Community Partner Award /Business Partner Award History B. Carpinteria Volunteer of the Year History
Staff Contact: Olivia Uribe-Mutal
(805) 755-4401, [email protected]
Reviewed by: Dave Durflinger, City Manager
(805) 755-4400, [email protected]
G:\Olivia\Staff Reports\Staff Report - March 13 - Volunteer of the Year and Community partner.docx
ATTACHMENT A
Community Partner/Business Award Winners
Year Name
2005 Coco's House of Beauty
2000 Sunburst Printers
2001 Hallmark Card & Gift Shop
Home for Good and a volunteer group who provided a weekly hot lunch to Carpinteria's Fall 2019 Homeless Community
Summer 2019 Relay for Life of Coastal Santa Barbara County Spring 2019 Carpinteria Valley Chamber of Commerce
Fall 2018 HOST Volunteers
Summer 2018 Hope Net of Carpinteria
Spring 2018 The Food Liaison
Fall 2017 The Land Trust of Santa Barbara County
Summer 2017 Carpinteria Valley Historical Society
Spring 2017 Plaza Playhouse Theater
Fall 2016 Carpinteria Promotores
Summer 2016 Friends of the Carpinteria Public Library
Spring 2016 Easy Lift Transportation
Fall 2015 E.J. Harrison & Sons
Summer 2015 Catholic Charities
Spring 2015 Carpinteria Beautiful
Fall 2014 Boys & Girls Club and Girls Inc.
Summer 2014 Community Action Commission of Santa Barbara County Spring 2014 Carpinteria Arts Council
Fall 2013 The Carpinteria Children's Project
Summer 2013 California Avocado Festival, Inc.
Spring 2013 HELP of Carpinteria
Fall 2012 Peoples' Self-Help Housing
2012 Ahmed Jahadhmy
Fall 2011 Rockwell Printing
Summer 2011 Carpinteria Glass Company
Spring 2011 Giannfranco's Trattoria
Fall 2010 Powell Electric
Summer 2010 Giovanni's Pizza
Spring 2010 Rincon Chiropractic
Fall 2009 Joy Equipment Protection Inc.
Summer 2009 Island Brewing Company
Spring 2009 Coastal View News
Fall 2008 Animal Medical Clinic
Summer 2008 Robert J. Berkenmeier, D.D.S. and Janice M. Sugiyama, D.D.S.
Community Partner/Business Award Winners
Spring 2008 Mike Lazaro of Carpinteria Events/World's Safest Beach Productions Fall 2007 Rincon Designs
Summer 2007 Carpinteria Veterinary Hospital
Fall 2006 DSR Audio
2006 DAC International
2006 Tony's Restaurant
2005 BEGA/US
2005 Holiday Inn Express
2004 Fosters Freeze Franchisee Dave Pettit
2004 Albertsons Grocery Store
2004 Washington Mutual Bank
2003 Maggie & Company
2003 Santa Barbara Bank & Trust
2003 The Palms Restaurant
2002 Montecito Bank & Trust
2002 Domino's Pizza
2001 Nusil Technology
2001 DAKO Corporation
2001 Firm Athletic Club
2000 QAD
2000 Jack's Famous Bagels
1999 Rincon Cycles
1999 Robitaille's Candies
1998 Roxanne Barbieri, The Treasure Hunt
1998 AGIA
1998 Reynaldo's Bakery
1997 All Around Irrigation and Supply Company
ATTACHMENT B
Volunteer of the Vear Award Winners
Year Resolution No. Council Date Name
2022 6103 2/28/2022 Pedro Castro Lopez
2021 6027 2/8/2021 Jaime Diamond
2020 5935 1/13/2020 Bryan Mootz
2019 5865 1/14/2019 Brad & Barbara Smith
2018 5765 1/8/2018 Dale Olivas
2017 5697 1/9/2017 Richard Weinberg
2016 5639 1/11/2016 Patty & Harry Manuras
2015 5565 1/12/2015 Lee Heller
2014 5498 1/13/2014 Donna Jordan
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
March 13, 2023
ITEM FOR COUNCIL CONSIDERATION
The City's 2022 Housing Element Annual Progress Report to the State Department of Housing and Community Development on the status of implementation of its goals, policies, and objectives.
STAFF RECOMMENDATION
Receive the 2022 Housing Element Annual Progress Report and direct that it be submitted to the State Housing and Community Development Department.
Sample Motion: I move to accept the 2022 Housing Element Annual Progress Report on the status of implementation and direct the Community Development Director to submit the document to the State Department of Housing and Community Development.
BACKGROUND
The Housing Element is a chapter of the City of Carpinteria General Plan. Pursuant to California State law, each city and county is required to prepare an Annual Report to its legislative body on the status of the Housing Element and progress on its implementation. The law requires that a copy of the Annual Report be submitted to the State Department of Housing and Community Development (HCD) and the legislative body by April 1 of each year. In compliance with state housing law, the Community Development Department will submit the report to the State once accepted by the City Council. The Housing Element Annual Progress Report is included as Attachment A.
The 2022 annual report is the last of the 2015-2023 Housing Element Annual Progress Reports. The City is in the process of updating the Housing Element for the next 2023- 2031 Regional Housing Needs Assessment. On August 9, 2021 the City Council authorized the City Manager to execute an Agreement for Consultant Services between the City of Carpinteria and John Douglas, AICP, Owner, JHD Planning LLC to prepare the City's 2023-2031 Housing Element. To date, the City has received comments on the Draft Housing Element from the State Housing and Community Development Department, and revisions are in process.
1 2022 Housing Element Annual Progress Report
March 13, 2023
DISCUSSION
The 2022 Housing Element Annual Progress Report has been prepared in accordance with the State's submittal requirements. The City Council adopted Resolution No. 5556, approving the 2015-2023 Housing Element, on November 10, 2014. This Report provides a summary of housing program implementation for the 2022 calendar year.
In 2022, one building permit was issued for a new residential unit in the City of Carpinteria. Nine residential units received Certificates of Occupancy in 2022, five of which were for new single-family homes in The Cottages development, and four were for the Phari LLC condominium development on a lot that previously contained two units, for a net increase of two units.
Additionally, four project applications were submitted and/or deemed complete for processing in 2022. Those applications include a mix of housing types. Two applications were for new single-family dwellings, one was for a condominium triplex, and one was for a mixed-use project with two apartment units. The proposed projects, if approved and constructed, would result in seven new housing units in the City of Carpinteria.
The following tables are excerpted from the attached Report (and separate data-entry form submitted to the State in electronic format as an exhibit to the Report) and follow the required format established by the State Housing and Community Development Department. Table I summarizes the number of residential units permitted in the City that were completed in 2022. Table II summarizes the number of new residential building permits issued in 2022.
Table I: New Residential Units Completed in 2022
(Issued Certificate of Occupancy)
Project Name Address Units Income Category
Phari LLC Condos 1112 linden Avenue 4 Above Moderate
The Cottages 1335 Vallecito Place 5 Above Moderate Residences Total Residential Units Completed in 2022: 9
Table II: New Residential Units Building Permits Issued in 2022 (Not Completed in 2022)
Project Name Address
Number of Income Category Units
Wood Residence 650 Concha Loma 1 Above Moderate
Total Residential Units Approved in 2022: 1
N:\Director\Annual Reports - GP and HE\2022\2022 HE Update\Final HE 2022 Staff Report.docx 2 2022 Housing Element Annual Progress Report
March 13, 2023
The Housing Element Annual Progress Report shows that the City is effectively implementing the goals of its eight-year Housing Element by supporting the development of housing for various economic income groups. The City participates in the Cities-County Joint Affordable Housing Task Group, a county-wide group of Council and Board members, public sector employees, dedicated home builders, and community members working together to share information and resources to increase home production in all levels of affordability throughout the County. Additionally, it shows the City's commitment to supporting housing and the quality of life in Carpinteria through implementation of the City's Workforce Down Payment Assistance Program and the Rental Housing Mediation Program (administered by the City of Santa Barbara).
The City also collaborates with a regional working group composed of representatives from the County Housing Authority, People's Self-Help Housing Corporation, City Net, and the local community, to connect people experiencing homelessness in Carpinteria to the services needed to, ultimately, be housed. The City also participates in the Santa Maria/Santa Barbara County Continuum of Care, a comprehensive, county-wide group of dedicated service providers, public sector employees, and community members working together to leverage national, state, and local resources to end homelessness in our community.
The City has approved 185 new units in the 2015-2023 planning cycle so far, which exceeds the RHNA allocation of 163 new units. However, 138 of the new units were for the Above Moderate-income category. The City is still short on providing new units in the Very Low-, Low-, and Moderate-income allocation categories. This information is summarized in Table Ill below.
Table Ill: Regional Housing Needs Allocation (RHNA) Progress (Based on Building Permit Issuance Date)
Units
Income 2015- Units Units Units Units Units Units Units Units Added Total Group 2023 Added Added Added Added Added Added Added Added 2023 Units RHNA 2015 2016 2017 2018 2019 2020 2021 2022 Approved
Very 39 33 0 0 0 0 0 0 0 - 33
Low
26 9 0 3 0 0 0 0 0 - 12 Low
34 2 0 0 0 0 0 0 0 - 2 Moderate
Above 64 82 4 0 1 25 14 11 1 - 138 Moderate
TOTAL 163 126 4 3 1 25 14 11 1 - 185
N:\Director\Annual Reports - GP and HE\2022\2022 HE Update\Final HE 2022 Staff Report.docx 3 2022 Housing Element Annual Progress Report
March 13, 2023
Page4
While the City ultimately has very limited control over housing production, the shortfall in the three lower-income categories in the 2015-2023 planning period (along with new State housing laws that place greater expectations on cities to promote production at much higher numbers) will help inform policy development for the next planning cycle.
All of these efforts are made in support of implementing the housing policies and programs capable of encouraging production of safe and adequate housing for all Carpinterians.
POLICY CONSISTENCY
The attached Housing Element Annual Progress Report includes a detailed discussion of the City's compliance with its Housing Element policies and goals through the implementation of various housing programs throughout calendar year 2022.
FINANCIAL CONSIDERATIONS
There is no financial impact to the City as a result of submitting this report.
LEGAL
Upon submittal of this document to HCD, the City will have complied with California planning law pursuant to section 65400(a)(2) of the Government Code.
OPTIONS
1. Receive the 2022 Housing Element Annual Progress Report and direct submittal to the HCD. (staff recommendation)
2. Recommend changes be incorporated into the Annual Progress Report and authorize the Community Development Director to submit the revised Report to HCD.
PRINCIPAL PARTIES EXPECTED AT MEETING
None.
ATTACHMENT
Attachment A 2022 Housing Element Annual Progress Report (March 2023) Staff contact: Syndi Souter, Associate Planner
(805) 755-4405, [email protected]
N:\Director\Annual Reports - GP and HE\2022\2022 HE Update\Final HE 2022 Staff Report.docx 4 2022 Housing Element Annual Progress Report
March 13, 2023
Reviewed by: Steve Goggia, Community Development Director (805) 755-4414, [email protected]
Reviewed by: Dave Durflinger, City Manager
(805) 755-4400, [email protected]
N:\Director\Annual Reports - GP and HE\2022\2022 HE Update\Final HE 2022 Staff Report.docx 5 Attachment A
2022 Housing Element Annual Progress Report
March 2023
City Council Hearing, March 13, 2023
City of Carpinteria
2022
Housing Element Annual
Progress Report
March 2023
2022 Housing Element Annual Progress Report
INTRODUCTION
Pursuant to Section 65400 of the Government Code, Community Development Department staff prepares an annual report to the City Council on the status of the General Plan and its Elements and progress being made in implementation. This is an opportunity to review activities and projects of the prior year in the areas of housing development and other programs that implement the City's Housing Element. The City's Housing Element identifies community housing needs and describes how safe, affordable housing can be provided and maintained for City residents. Included in this report are statistics demonstrating progress in meeting regional housing needs.
The 2015-2023 Housing Element was adopted by Resolution No. 5556 by the City Council on November 10, 2014. The State Department of Housing and Community Development certified the Housing Element on November 20, 2014. This update complies with the Housing Element planning period from February 15, 2015 through February 15, 2023 and includes information related to housing in Carpinteria for the 2022 calendar year. The resolution complies with the State Department of Housing and Community Development's requirement for municipalities within the Santa Barbara County Association of Governments (SBCAG) to update their housing elements every eight years and is consistent with the City's General Plan. 2022 Housing Highlights
In 2022, one building permit was issued for a new residential unit in the City of Carpinteria.
Nine residential units received Certificates of Occupancy in 2022, five of which were for new single-family homes in The Cottages development, and four were for the Phari LLC condominium development on a lot that previously contained two units, for a net increase of two units.
Additionally, four project applications were submitted and/or deemed complete for processing in 2022. Those applications include a mix of housing types. Two applications were for new single-family dwellings, one was for a condominium triplex, and one was for a mixed-use project with two apartment units. The proposed projects, if approved and constructed, would result in seven new housing units in the City of Carpinteria.
The City continues to provide various forms of assistance to increase housing opportunities in Carpinteria. In 2022, staff continued to implement the Workforce Housing Down Payment Loan Program. The program was first funded by the 2011 Development Agreement that allowed the conversion offjve affordable residential units at Lavender Court into a payment of $571,000 to the City's Affordable Housing Trust Fund. Like an in-lieu fee, the funds are used to provide down payment loans for families purchasing homes in the City of Carpinteria. During 2022, no new loans were approved or repaid. Staff continues to work with the Housing Trust Fund of Santa Barbara County to find interested buyers looking to use the deferred repayment loans to buy homes in Carpinteria. The City also continues to participate in Santa Barbara County's Home for Good program with the regional Creative Housing Solutions Subcommittee, a working group composed of representatives from the County Housing Authority, People's SelfPage 1 2022 Housing Element Annual Progress Report
Help Housing Corporation, Home for Good, United Way, and City staff, along with the local community, to identify and pursue innovative housing opportunities.
Housing Element Review
The Housing Element is organized into two sections that describe the goals and objectives of the City in addressing the community's housing needs. The Housing Element also includes Technical Appendices with detailed information to document compliance with the Government Code. Section 2 of the Housing Element is organized by the five primary program categories which are to be implemented during the planning period. The document also contains a Housing Program which describes 21 specific programs the City implements to realize the goals of the Housing Element. This report explains the housing programs and goals and how the City implemented them throughout 2022.
Program Category 1: Make sites available to accommodate the RHNA Housing Needs Summary
The Santa Barbara County Association of Governments (SBCAG) allocated a housing need to the City of 163 housing units for the 2014-2022 Regional Housing Needs Allocation Plan. The 2015-2023 Housing Element Table 11-1 below shows the City's share of the regional housing need across five income categories.
Table 11-1
Land Inventory Summary
Income Category Total
Very Low Low Mod Above
RHNA 2015-2023 39 26 34 64 163
Units completed after 1/1/2014 (Housing Element 33 9 2 5 49 Table B-2)
Net remaining RHNA 23 32 59 114
Housing sites (Housing Element Table B-3) 76 6 35 117
Adequate capacity? Yes Yes
1 Yes1 Yes
Notes:
1. Reflects excess lower-income sites
Goals
• Attain additions to the housing supply that meet the housing needs of all economic segments.
• Maintain a jobs-housing balance or ratio within the 0.75 to 1.25 range suggested by the Santa Barbara County Association of Governments.
Policies
• Adequate Sites: Provide sufficient sites in the General Plan/Coastal Plan and zoning map to meet the housing needs allocated to the City by the Regional Housing Needs Allocation (RHNA) Plan.
2022 Housing Element Annual Progress Report
• Housing Types: In the General Plan/Coastal Plan and implementing ordinances provide for a mix of housing types consistent with the City's needs, including single family detached and multiple family housing.
• Public Services and Facilities: Ensure that public services and facilities have the capacity to support the need for the new residential development allocated to the City by the RHNA Plan.
Result
The City keeps an inventory that details the amount, type and size of vacant parcels to assist developers in identifying land suitable for residential development. The City also reports on the number of extremely low, very low, low, and moderate income units constructed annually. If the inventory indicates a shortage of available sites, the City will rezone or identify new sites sufficient to accommodate the City's RHNA. The City also works with developers to ensure that appropriate lot densities are used when planning new development.
In 2022, nine new residential units received their Certificates of Occupancy; four of which were for the Phari LLC condominium project and five of which were for new single-family residences at The Cottages, as summarized in Table I below. One building permit was issued in 2022 for a new single-family residence. This building permit is summarized in Table II below.
Table I: New Residential Units Completed in 2022
(Issued Certificate of Occupancy)
Project Name Address Units Income Category
Phari LLC Condos 1112 Linden Avenue 4 Above Moderate
The Cottages 1335 Vallecito Place 5 Above Moderate Residences Total Residential Units Completed in 2022: 9
Table II: New Residential Units Building Permits Issued in 2022 (Not Completed in 2022)
Project Name Address
Number of Income Category Units
Wood Residence 650 Concha Loma 1 Above Moderate
Total Residential Units Approved in 2022: 1
The City's annual RHNA progress for the 2015-2023 cycle is summarized in Table Ill below. For RHNA, units are counted when the building permits are issued. Although the City has approved 185 new units so far for this RHNA cycle, the Very Low-, Low-, and
2022 Housing Element Annual Progress Report
Moderate-income categories are below the RHNA allocations. For comparison of units approved (via building permits) versus actual units constructed, see Table IV below which summarizes the numbers of Certificates of Occupancy issued for each year of the RHNA cycle.
Table Ill: Regional Housing Needs Allocation (RHNA) Progress (Based on Building Permit Issuance Date)
Units
Income 2015- Units Units Units Units Units Units Units Units Added Total Group 2023 Added Added Added Added Added Added Added Added 2023 Units RHNA 2015 2016 2017 2018 2019 2020 2021 2022 Approved
Very 39 33 0 0 0 0 0 0 0 - 33
Low
26 9 0 3 0 0 0 0 0 - 12 Low
34 2 0 0 0 0 0 0 0 - 2 Moderate
Above 64 82 4 0 1 25 14 11 1 - 138 Moderate
TOTAL 163 126 4 3 1 25 14 11 1 - 185
Table IV: Constructed Units
(B ase d on C e rtT 11ca t e o f O ccupancy I ssuance a Year Units Completed
(Certificate of Occupancy)
2015 44
2016 74
2017 1
2018 0
2019 4
2020 12
2021 16
2022 9
TOTAL 160
D te)
Program Category 2: Assist in the development of adequate housing to meet the needs of extremely low, very low, low, and moderate income households.
Goals
• Attain a housing supply that meets a variety of housing needs. • Attain a housing supply that meets the needs of extremely-low-, very-low-, low- and moderate-income households.
• Attain a housing supply that meets the needs of special population groups.
2022 Housing Element Annual Progress Report
Policies
• Infill Development: Promote infill housing development through land use policies and by deferring or reducing development impact fees where the City wants to encourage infill development.
• Second Units: Promote the development of second units consistent with the State law and the City's second unit ordinance.
• Suitable Housing Unit Sizes: Provide for a range in the number of bedrooms in assisted housing developments so as to help meet the needs of various household types and special needs populations.
• Downtown Mixed Use: Encourage studio and one bedroom units above commercial uses in the downtown district to reduce parking needs and facilitate affordability. • Rental Assistance: Continue participation in the County of Santa Barbara Housing Authority's Section 8 program as the primary means to address the City's rental assistance needs. Allocate HOME funds and In lieu Fees to state and federally assisted housing that provides rent restricted units in existing and/or new residential developments.
• Acquisition and Rehabilitation of Rental Housing: Work with non-profit sponsors to acquire and rehabilitate rental housing units in order to maintain long-term affordability of the units. This will include, but not be limited, to: (a) technical support needed to obtain funding commitments from county, state and/or federal programs; (b) assistance in permit processing; (c) possible deferral, reduction or waiver of City fees; and (d) contribution of City housing funds, if available.
• Critical Workforce Housing: Implement "set-aside" policies for critical workforce occupations. New housing developed through the lnclusionary Housing Ordinance, current and future Development Agreements and other appropriate Housing Element programs should set aside a percentage of the units for households employed in critical workforce occupations. Examples of critical workforce occupations are law enforcement, firefighters, nurses, teachers and local government.
• Farm Employee and Supportive Housing: Allocate in lieu fees for predevelopment activities, including state and/or federal funding applications, to support the sponsors of farm employee housing and supportive housing for special needs populations. • Shelter for the Homeless: Support countywide programs to provide for a continuum of care for the homeless including emergency shelter, transitional housing, supportive housing and permanent housing. Allocate CDBG funds to agencies assisting homeless persons and families to meet shelter and non-shelter needs.
Result
The City worked with the developers of the Faith Lutheranffhe Cottages project to market and sell the Above-moderate income (121-200% AMI) affordable residential unit that was part of the lnclusionary Housing Ordinance requirements for the development at 1335 Vallecito Place. The affordable lottery was held in February 2022, and the unit was sold in April 2022. Additionally, 204 households in Carpinteria received rental assistance via Section 8 vouchers in 2022.
2022 Housing Element Annual Progress Report
Also within Program Category 2, the Community Development Department implemented the Secondary Dwelling Unit Program which allowed development of secondary dwelling units in the Single Family Residential Zone Districts subject to certain criteria. During the 2022 period, the Community Development Department did not issue any building permits for second units. The City's 2015-2023 Housing Element addresses this issue and recommends that the second-unit development standards be reviewed to ensure that there are no governmental constraints to the development of second units. The Secondary Dwelling Unit Program has now been superseded by the Accessory Dwelling Unit Ordinance No. 758, which complies with State Law and the Coastal Act to allow additional dwelling units (known as Accessory Dwelling Units and Junior Accessory Dwelling Units) to be constructed in more than only residential zone districts. The Accessory Dwelling Unit Ordinance was approved by the Coastal Commission on December 15, 2022 and became effective on February 22, 2023. Additionally, in 2017, the City reduced the Development Impact Fees for accessory dwelling units, pursuant to Assembly Bill 2299 (Resolution #5750, 9/25/2017).
To assist the local homeless population, the City participates in the Santa Barbara Continuum of Care, known as Home for Good of Santa Barbara County, and facilitates the Carpinteria Regional Coordination Committee. The Coordination Committee has two subgroups: The Creative Housing Solutions Subcommittee, which identifies opportunities and resources for homeless individuals, and the Coordinated Outreach Team, which makes regular contact with those individuals and attempts to connect them with the services and housing they need.
Program Category 3: Address and, where appropriate and legally possible, remove governmental constraints to the maintenance,
improvement and development of housing.
Goals
• Address, and to the extent legally possible, mitigate and/or remove governmental constraints to the maintenance, preservation, improvement and development of housing. • Implement land use regulations that facilitate meeting affordable housing needs.
Policies
• Expedite Affordable Housing Development Review: Affordable housing developments shall receive the highest priority and efforts by staff, the Planning Commission and City Council to: (a) provide technical assistance to affordable housing developers, including community involvement; (b) take into account project funding and timing needs in the processing and review of the applications; and (c) provide the fastest turnaround possible in determining application completeness.
• Fee Mitigation: Permit on a case-by-case basis fee reductions and waivers to help ownerbuilder projects, projects with minimum public service impacts, retrofitting projects and affordable housing developments.
Result
The City has implemented a 50% Development Impact Fee reduction for 100% affordable housing developments to assist in removing governmental constraints to the development of affordable housing. This reduction was applied for both the Dahlia Court and Casas de
2022 Housing Element Annual Progress Report
las Flores Apartments sites in the past and, more recently, for the Habitat for Humanity affordable residential ownership units.
Program Category 4: Conserve and improve the condition of the existing stock of affordable housing.
Goals
• Conserve existing housing important to the community such as rental apartments, mobile home parks and other affordable housing units.
• Maintain the affordability of existing and future affordable housing developments. • Attain a housing supply free from substandard and deteriorated housing conditions.
Policies
• Section 8 Housing: Maintain the numbers of extremely-low-, very-low- and low-income households that are assisted by the Section 8 rental assistance program. • Apartment Conservation: Conserve apartment rental housing by prohibiting the conversion to condominium ownership unless the apartment rental vacancy rate is more than 5%.
• Mobile Homes, Mobilehome Parks and Manufactured Housing: Conserve mobile homes, mobilehome parks and manufactured housing as an essential part of Carpinteria's housing supply.
• Mobile Home Rents: Continue the Mobile Home Park Rental Stabilization ordinance. • Occupancy Inspections: Conduct occupancy inspections for code requirements for single-family residential units and apartment structures when they are sold. • Long-Term Housing Affordability: Enforce resale controls and income restrictions to ensure that affordable housing provided through the lnclusionary Housing Program remains affordable over time to the income group for which it is intended. • Maintenance and Repair Promote the maintenance and repair of owner-occupied and rental housing to prevent deterioration within the City. • Housing Rehabilitation: Facilitate the rehabilitation of substandard and deteriorated housing where feasible.
• Housing Replacement: Where possible, promote the removal and replacement of those substandard units that cannot be rehabilitated.
• CDBG Rehabilitation: Allocate CDBG funds to multi-family rehabilitation programs and retrofitting of existing housing.
• Acquisition and Rehabilitation of Rental Housing: Work with non-profit sponsors to acquire and rehabilitate rental housing units in order to maintain long-term affordability of the units. This will include, but not be limited to: (a) technical support needed to obtain funding commitments from County, State and/or Federal programs; (b) assistance in permit processing; (c) possible deferral, reduction or waiver of City fees; and (d) contribution of City housing funds, if available.
2022 Housing Element Annual Progress Report
Result
Seven mobile home parks provide affordable-by-design housing in the City with a total of 860 mobile home park spaces. The City's Mobile Home Rent Stabilization regulations aim to protect the value of mobile homes for tenants of rental parks. The City also allows manufactured homes to be constructed in all residential zones which may reduce construction costs.
In addition, the City initiated three legislative efforts to preserve affordable housing stock:
The Mobile Home Park Closure Regulations, Tenancy-In-Common Ownership Regulations, and Mobile Home Park Residency Law legislative advocacy.
Program Category 5: Promote housing opportunities for all persons.
Goals
• Attain a housing market with "fair housing choice," meaning the ability of persons of similar income levels regardless of race, color, religion, sex, national origin, disability and familial status to have available to them the same housing choices.
Policies
• Promote Fair Housing: Promote fair housing opportunities through the City's participation in the County's Community Development Block Grant Program. • Information and Referral: Promote fair housing through the provision of information and referral services to residents who need help on fair housing issues. This includes referring local residents who want to file a housing discrimination complaint to the appropriate local, county, state or federal agency, depending on the nature of the complaint.
• Fair Housing Information: Implement activities to broaden resident knowledge of fair housing law.
Result
The City continues to fund services provided by the City of Santa Barbara Rental Housing Mediation Program (RHMP). The RHMP provides dispute resolution resulting from landlord, tenant and roommate issues which arise in rental housing situations. The primary goal of the program is to provide an alternative to the formal judicial system and provide legal advice and mediation when disputes arise. The program provides free legal assistance for residents living at or below the poverty line, while also providing general social service guidance for those with disabilities, seniors and victims of domestic violence.
In 2014, the RHMP began outreach programs in Carpinteria to educate local residents about tenant/landlord rights and to answer housing questions. The program shows success in preventing litigation through mediation and conflict resolution. In 2022, the RHMP provided service to 50 Carpinteria tenants and landlords regarding issues related to rental housing and to educate local residents about the services provided by RHMP and other typical concerns related to rental housing. The City continues to look for such opportunities.
2022 Housing Element Annual Progress Report
Conclusion
The Housing Element Annual Progress Report illustrates activities undertaken by the City of Carpinteria in 2022 that seek to improve the quality and quantity of market rate and affordable housing in Carpinteria. As required by state law, the 2009 Housing Element Update was completed and certified in 2011; given the success of Carpinteria's program, many of the affordable housing strategies were continued into the 2015-2023 Housing Element with modifications made as necessary to meet the City's regional housing needs.
The City remains in compliance with Housing Element Law by adoption of its Housing Element update in late 2014 and production of housing units thus far.
Exhibit 1 Housing Element Annual Progress Report Form 2022
Exhibit 1
Housing Element Annual Progress Report Form 2022
City Council Hearing, March 13, 2023
Jurisdiction Csrpinteria
Reporting Year 2022 (Jan. 1 - Dec 31)
ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Note: "+" indicates an optional field
Cellsingreycontainauto-calculationf01"mulas
Plamlnq Period 5th Cycle 02/1~15-02/15/l023
Table A
Housing Development Applications Submitted
Project Identifier Unit Types
Date
Application
Submitted
Proposed Units -Affordability by Household Incomes
Total
Approved
Units by
Proiect
Total
Disapproved
Units by
Proiect
Streamlining
Density B<
Applicc
"
Prior APN" CurrentAPN Street Address Project N.ame·
Loe.al Jurisdiction
Tr.acklnglO"
Unit Category
(SFA.SFD.2 to
4,5+.AOU.MH)
Tenure
R=Renter
O=Owner
Apii:~on I Very Low- , 1~~~: I Low-Income I Low-Income I M1~:eSubmltted• Income Deed Deed Deed Non Deed Deed I
(,ee
1 I Restricted Restricted Restricted Restricted Restricted nstruct ons
ModerateN'o"n '"'Deed ""
Restricted
Above I I Total I Total Moderate• Total PROPOSED APPROVED DISAPPROVED Income Units by Project Units by profect Units by Project Odl the housing
Was APPLICATION I development
SUBMITTED application seek
Pursuant to GC
65913.4(b)?
(S835
StreamUning)
Incentives or
concessions
pursuant to
GovenvnentCode
sectiol165915?
Summary Row: Start Data Entry Below
003-303-018 SFD R ?16f2.0Z2 1 1 No No
003-311-001 2to4 O 3llf'2022 3 3 No No
003-440-013l4818DorranceWayl HowardNewReside~,.,~-;,,0 I SFDI OI 12/28/20221 I 11 11 Nol No ! 003-242-0071 ~a 1cruzMixedUse8ui!din9115-1781-DPICDP I 2to41 Rj 10/17f'20221 21 ~I Nol Noj I,
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Reporting Year 2022 (Jan. 1 -Dec. 31)
Planning Period 5th Cycle 02/15/2015 - 02/15/2023
ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
This tabTeiS auto-popUlated once yOU enter your jurisdiction name and current year data. Pasf year information comes from previous APRs.
Please contact HCD if your data is different than the material supplied here Table B
Reuional Housina Needs Allocation Proqress
Permitted Units Issued bv Affordability
1 2 3 4
Income Level RHNA Allocation by 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total Units to R T
H
ot
NA
al R
b
..,,.
y Inc
;.,;
ome
og I Income Level Date (all years) Level
I
Deed Restricted 39 33 33
Verv Low Non-Deed Restricted ·l
Deed Restricted 26 9 3 12 ,.l Low Non-Deed Restricted
Deed Restricted 34 2
Moderate Non-Deed Restricted 2 "l Above Moderate 64 82 4 1 25 14 11 1 138 -1 Total RHNA 163
Total Units -1 126 I 4 3 1 25 I 141 111 1 1851 521
. -- ·--- -----·- ---·-···-· ·-·· ···--···- ··---··· ··--- -- --·-·······-- -----··- -- ---- 5 6 I 7
I Extremely low-Income I 2015 I 2016 I I 2018 I 2019 I I I 2022 I Total Units to Total Units Need 2017 2020 2021 2023 Date Remaininq
I I I I I I T T I I I I
I Extremelv Low-Income Units· 20 I - I - I -1 . I . I - I - I -1 -I 207 *Extremely low-income houisng need determined pursuant to Government Code 65583(a)(1 ). Value in Section 5 is default value, assumed to be half of the very low-income RHNA. May be overwritten.
Note: units serving extremely low-income households are included in the very low-income RHNA progress and must be reported as very low-income units in section 7 of Table A2. They must also be reported in the extremely low-income category (section 13) in Table A2 to be counted as progress toward meeting the extremely low-income housing need determined pursuant to Government Code 65583(a)(1 ).
Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will only include units that were permitted since the start of the planning period. Projection Period units are in a separate column.
Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected].
............. Carpinteria
Reporting Year 2022 (Jan.1-Dec. 31)
ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Note:"+" indicates an optional field
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I PSannina Peri od SthCvcle 02/15rnl1!:,02J15'2023
Table C
Sites Identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss Law Project Identifier Date of Rezone RHNA ShortfilU by Household Income Category Rezone Type Sites Description 10 11
APN Street Address Project Name'
L=I
Jurisdiction
Tracking ID'
Date of Rezone I Very Low-Income Low-Income Moderale-lncome Above Moderate-
,~=
Rezone Type Parcel Size
(Acres)
General Plan
Oesigniiilion
Zoning Minimum I MaxJl'IUTI
Density Allowed Density Allowed
Realistic
Capacity
Vacant/Nonvaeant Description of Existing I
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Su'rmillry Row; start Data Entry Below
ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Jurisdiction Carpinteria
Reporting Year 2022 (Jan. 1 - Dec. 31)
Table D
Program Implementation Status pursuant to GC Section 65583 Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element. 1 2 3 4
Name of Proaram Oblectlve Tlmeframe In H.E Status of Proaram lmolementatlon Second Unit Program
14 second units during the planning Ongoing In 2022, no second units were permitted by COD. However, the draft ADU loeriod ordinance was aoaroved bv Citv Council in 2022.
Energy Conservation Reduce residential energy use
The Building Division and Community Development Department continue to Program throughout the planning period Ongoing promote energy efficient and energy saving opportunities on new and redevelooment oroiects.
Ensure compliance with no net loss The Community Development Department continues to ensure compliance with no No Net Loss Program requirements throughout the planning Ongoing net loss of residential units through the review of development permits. loeriod Section 8 Rental 169 Section 8 Certificates during the
In 2022, 204 Section 8 Certificates were Issued by the Housing Authority of Santa Assistance Program planning period Ongoing Barbara County and the City of Santa Barbara Housing Authority within the City of Carointeria.
Affordable Rental Housing 43 lower income rental units during the Ongoing In 2022, no new low-income rental units were constructed. Pronram I olannina oeriod Staff will continue to identify opportunities for additional inclusionary housing lnclusionary Housing 10 lnclusionary Housing Units during and work with developers which might develop multi-family housing Program the planning period Ongoing developmerns. Two projects, Green Heron Spring and Faith Lutheran Church Subdivision/The Cottages Residences, provided a total of five inclusionary units within this 2015-2023 Housinn Element cvcte,
Continue to offer density bonus Although no density bonus units were developed in 2022, staff will continue to Density Bonus Procedures incentives throughout the planning Ongoing provide density bonus incentive Information to qualifying developments through oeriod the olannina and develooment review orocess.
Facilitate Lot Continue to facilitate consolidation of Ongoing Although no lots were consolidated in 2022, staff will continue to identify Consolidation small lots during the planning period opportunities and work with developers to consider consolidation of small lots.
Facilitate construction of affordable
Although no projects were approved In 2022 which took advantage of the Regulatory Concessions
units commensurate with the City's Ongoing
concessions and incentives provided for affordable housing, the Community and Incentives
needs throughout the planning period Development Department is In discussions regarding both affordable rental units and affordable-ownershia condominiums.
Although no projects were approved In 2022 which took advantage of the Facilitate construction of affordable
concessions and incentives provided for affordable housing, the Community Fee Mitigation Program units commensurate with the City's Ongoing Development Department is In discussions regarding both affordable rental units and affordable ownership condominiums. In 2017, the city lowered the needs throughout the planning period Development Impact Fees for Accessory Dwelling Units to facilitate the permitting of such units.
Continue to Implement zoning
Special Needs Housing regulations that facilitate construction of Ongoing Although no new permits were issued with resonable accomodation requests in Program housing for persons with special needs 2022, staff is willing to assist applicants with special needs. through the planning period
Conservation of Mobile
Facilitate preservation of seven mobile The city has continued to monitor rental rates in mobile home parks through the Home Parks
home parks and moderate rental rates Ongoing Mobile Home Rent Stabilization Program and has had no conversion of the seven throughout the planning period mobile home parks in Carpinteria.
Condominium Conversion Facilitate preservation of existing units During the 2022 calendar year, no residential rental units were converted to Ordinance throughout the planning period Ongoing condominiums due to provisions of the Condominium Conversion Ordinance related to rental vacancv rates.
Facilitate preservation of existing single- The Community Development Department's Building and Code Compliance Housing Code Compliance family rental housing units throughout Ongoing divisions conducted several site inspections and enforced the housing and the planning period building and safety codes through compliance orders and administrative citations.
Rehabilitation of two units occupied by
Single Family Housing
extremely-low Income owner household The city will continue to encourage eligible very-low income homeowners to Rehabilitation
and three units occupued by very-low Ongoing contact the USDA Rural Housing Repair and Rehabilitation Program for loans to income owner households during the help modernize and improve their homes to remove health and safety hazards. planning period
Rehabilitation of two extremely-low
Multi-family Rehabilitation
income units, one very-low income unit, Ongoing
The city will continue to seek grant funds and assist in the rehabilitation of and six low income units during the multifamily housing in need of repair. lolannina oeriod
Continue to disseminate fair housing
The city continues to partner with the City of Santa Barbara's Rental Housing information to residents, landlords, and Mediation Program to provide tenants, landlords, and interested parties with Fair Housing Information other interested parties throughout the information and mediation services related to housing and rental disputes. In and Referral planning period; conduct annual fair
Ongoing 2022, 50 residents received rental-related consultation via phone or in person. The housing workshops in cooperation with city also refers residents to the Legal Aid Foundation of Santa Barbara County and the Rental Housing Mediation Program
California Rural Legal Assistance to address concerns related to disability access, those living on fixed incomes, and victims of domestic or elder abuse.
Workforce Homebuyer
Continue to facilitate home ownership The city continues to provide down payment loans, in collaboration with the Down Payment Loans
for local workforce throughout the Ongoing Housing Trust Fund of Santa Barbara County. No loans were funded in 2022.
I nlannina aeriod
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02t!Y20'l'·«?tl=3
ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
(CCR Title 25 §6202)
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::teycoo1ain au1o-calculalicm
T;i.bleE
Convne rc:ial Developme nt Bonus Approved purs~nt to GC Sectiorl 659-fs.7 Projfflldentifier UnitsConstructednPartofAgreement DH~::;;~~:::clal I Comme•~::!':;.~;:.":;;"t Bonus Proj,e,;t N.am ..
LocalJurisdiction
Track,nglD•
Very low
,~-
Cow ·~-
.
Descrlp.ion of CornnM<'Clal I Comrnerci.al O.velopment 6on11$ I De\l ttopme nl Bonus Date Appl' oved Summ11y Row: Slar1 o.tl Entry~
Annual Progress Report Janwo,,.,2020
Jurisdiction Carpinteria Note: "+" indicates an optional field Reporting Period 2022 (Jan. 1 - Dec. 31) Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 02/15/2015 - 02/15/2023
Table F
Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c) Please note this table is optional: The jurisdiction can use this table to report units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved, including mobilehome park preservation, consistent with the standards set forth in Government Code section 65583.1, subdivision (c). Please note, motel, hotel, hostel rooms or other structures that are converted from non-residential to residential units pursuant to Government Code section 65583.1 (c)(1 )(D) are considered net-new housing units and must be reported in Table A2 and not reported in Table F.
Units that Count Towards RHNA • The description should adequately document how I ' Units that Do Not Count Towards RHNA•
Note - Because the statutory requirements severely limit what can be each unit complies with subsection (c) of Government Listed for Informational Purposes Only
counted, please contact HCD to receive the password that will enable you Code Section 65583.1 •.
Activity Type to populate these fields. For detailed reporting requirements, see the chcklist here:
Extremely Low- Extremely Low- Very Low- httes:{l.www.hcd.ca.govlcommuni!J(- Income+ Very Low-Income I . Low-Income
. TOTAL UNITS• Income+ Income Low-Income+ TOTAL UNITS• develoementldocsladeguate-sites-checklist.edf I
Rehabilitation Activity
Preservation of Units At-Risk
Acquisition of Units
Mobilehome Park Preservation
Total Units by Income
ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Annual Progress Report January 2020
J urt sdi cd on ca-pi ntena.
Reporting Period = (Jan. , - Dec . 31)
Planning Period SthCyele 02/151201 5 - 02/1512023
ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Note: ".;." indicates
an optionaJ field
Cells in grey contain auto-calculation formulas
Table F2
Above Moderate Income Units Converted to Moderate Income Pursuant to Government Code section 65400.2 For up to 25 percent of a Jurisdiction's moderate-income regional housing need aHocation. the planning agency may include the number of units in an existing multifamily building that were converted to deed-restricted rental housing for moderate-income households by the imposition of affordability covenants and restrictions for the unit. Before adding information to this table. please ensure housing developments meet the requirements described in Government Code 65400.2(b) Project Identifier Unit Types Affordability by Household Incomes After Conversion Units credited toward Above Moderate
RHNA
Notes
ln~:elo:~n low- Income Deed l~:l=e Moderate- Income Mod:o~e~ome M::;:~e- To~~~:!t::t;r~~o,::~tts Res°:!ed Restnctec Restricted Deed Restricted Restricted Income Moderate Summ~ry_RQW: $ta_rt Data Entry Below
Prior APN• CurrentAPN Street Address Project Name•
Looal
Jurisdiction
Tracking 10·
Tenure
Unit Category
(2 to 4.5-t) I R=Renter
Very LowIncome Deed
Restricted
•
1 •
.
tii loj
" ai-.
" hr
" HJ " n-~t-t--=-.----t-H-H-H-tttt+++++++++++++++-1+-1-t-1f-t--f-t--t+t+++++++++++++++++++++++++---t-1f--i--1--1-1--1-1--1-l--t-t---1--t---1---1-1--1-1-+-.l-+-.l--l--l-l--l 1 H
h
~
I i
l I
~ ! -aH-tttt-tt-t-t-tttt-tt-H-tttt++-t-t-t++t-++t++++-1-++t++++-1-++t++++t-+++++++-1rt++++++-1rt++++++-1H--1-+++-1--1--1--1--1 !
i
f
"
Jurisdiction Carpinteria
Reporting Period 2022
(Jan. 1 - uec.
31)
NOTE: This table is meant to contain an invenory of I Note:"+" indicates an optional field ALL surplus/excess lands the reporting jurisdiction ceus in grey contain auto-caicutatron owns formulas
ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Table H
Locally Owned Surplus Sites
Parcel Identifier Designation Size Notes
1 2 3 4 5 6 7
APN Street Address/Intersection Existing Use
Number of Surplus Parcel Size (in Notes Units Designation acres) Summary Row: Start Data Entry Below
For Santa Barbara County jurisdictions, please format the APN's as follows:999-999-999 jJurt5d ktioTI catpnlef• I~~:~: !a~ :::,~:s~o;;,:·;:;: ~~~eP~;.~ ,ppliot11rorpursu,aitoCovernmentCode
l;.6411.70~un1tscon,muc1Cdpurnantto I . · 1::.-!';~~m-,00-•~·"~ b<ir•portot11lnh~.6.2.Applk::;r11<1nslor111- PlannlnciP-,lod SthCl/cle 02n5':10\5•02/1S/2023unitsmustN,.pon.c!lnTa~A. _...,,..
(.1¥1 ,1-Dec .31)
ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
op1i0nalf,,:ltl
;:i:c~~~::;ta,n
T;;iblel
Units Constructed Pursuant to Govemment Code 65852.21 and Applications for Lot Splits Pursuant to Government Code 66411.7 (S89 P,ojedldentiti e, Project Type Cate
Proj-.:t Nam ..
Loc al.Jurisd icti on
Trac king lo·
"'"'"'
V•1ylow
Income
AboveModerallt
Income
SummaryRow:StatlDataEntryBelow
Annual Progress Report Januarv2020
Jurisdiction Carpinteria
Reporting Period 2022 (Jan. 1 - Dec. 31)
Planning Period 5th Cvcle 02/15/2015 • 02/15/2023
NOTE: STUDENT HOUSING WITH DENSITY BONUS ONLY. This
table only needs to be completed if there were student housing projects WITH a density bonus approved pursuant to
Government Code65915(b)(1 )(F)
ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Not
Cells in g
Table J
Student housing development for lower income students for which was granted a density bonus pursuant to subparagraph (F) of paragraph (1) of subdivision (b) of Section 65915 Project Identifier Project Type Date Units (Beds/Student Capacity) Approved 1 2 3 4
Local Jurisdiction
Very Low. Income
Low. Income Deed Low- Income Non Moderate- Income
Moderate- Income Above
APN Street Address Project Name
. Unit Category Date
Very Low- Income
Non Deed Non Deed ModerateTracking 10• (SH - Student Housing) Deed Restricted Restricted Restricted Deed Restricted Deed Restricted Restricted Income Summary Row: Start Data Entry Below
Annual Progress Report January 2020
Jurisdiction Carpinteria
Reporting Year 2022 (Jan. 1 - Dec. 31)
Planning Period 5th Cycle 02/15/2015 - 02/15/2023
Building Permits Issued by Affordability Summary
Income Level Current Year
Deed Restricted 0
Very Low Non-Deed Restricted 0
Deed Restricted 0
Low Non-Deed Restricted 0
Deed Restricted 0
Moderate Non-Deed Restricted 0
Above Moderate 1
Total Units 1
Note: Units serving extremely low-income households are included in the very low-income permitted units totals Units by Structure Type Entitled Permitted Completed
SFA 0 0 0
SFD 0 1 5
2 to 4 0 0 4
5+ 0 0 0
ADU 0 0 0
MH 0 0 0
Total 0 1 9
Housing Applications Summary
Total Housing Applications Submitted: 4
Number of Proposed Units in All Applications Received: 7 Total Housing Units Approved: 0
Total Housing Units Disapproved: 0
Use of SB 35 Streamlining Provisions
Number of Applications for Streamlining 0
Number of Streamlining Applications Approved 0
Total Developments Approved with Streamlining 0
Total Units Constructed with Streamlining 0
Units Constructed - SB 35 Streamlining Permits
Income Rental Ownership Total
Very Low 0 0 0
Low 0 0 0
Moderate 0 0 0
Above Moderate 0 0 0
Total 0 0 0
Cells in grey contain auto-calculation formulas
Jurisdiction Car lntena
Repo rting Year 2022 (Jan. 1. Dec 31)
ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 2S §6202)
Please update the status of the proposed uses listed in the entity's application for funding and the corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the eligible uses specified in Section 50515.02 or 50515.03, as applicable.
Total Award Amount I t---------~~------------------~•~5~,000=.00~10/o/owordomounrisouto•populoredbmedonomounlsenteredinrows1S·16.
Task S Amount Awarded S Cumulative Reimbursement
Reauested
Task Status Other
Pundtnc
Notes
ADU-JADU Program Tasks &
Budget·
1) Coordination: $10,000
2) Hearing-Adoption Process·
$15,000
3) Coastal Commission: S12,000
4) Legal Review. S15,000
5) Management S3,000
6)0utreach and Training: $10,000
$65,000.00 so.oo In Progress
Consultation, and
Special District
Coordination: (Initial
comments received
from all districts, the
CCC and HCD. Tribal
consultation
completed, anticipate
more coordination
during the adoption
hearing process, 100"/4
complete)
2) Hearing-Adoption
None Process: (ongoing
process through the
Planning Commission
and City Council
adoption hearing
process. Planning
Commission hearing
date tentatively set for
5/2/2022, and related
staff report, exblbits,
and notices are being
prepared, 100%
complete)
3) Coastal Commission
Summary of entitlements, building permits, and certificates of occupancy (auto-populated from Tobie Al) Completed Entitlement Issued by Affordability Summary
Income Level Current Year
Very Low
Deed Restricted
Non-Deed Restricted
Low
Deed Restricted
Non-Deed Restricted
Moderate
Deed Restricted
Non-Deed Restricted
Above Moderate
Total Units
Building Permits Issued by Affordabltlty Summary
Income Level Current Year
Very Low
Deed Restricted
Non-Deed Restricted
Low
Deed Restricted
Non-Deed Restricted
Moderate
Deed Restricted
Non-Deed Restricted
Above Moderate
Total Units
Certificate of Occupancy Issued by Affordability Summary Income Level Current Year
Very Low
Deed Restricted
Non-Deed Restricted
Low
Deed Restricted
Non-Deed Restricted
Moderate
Deed Restricted
Non-Deed Restricted
Above Moderate
Total Units
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
March 13, 2023
ITEM FOR COUNCIL CONSIDERATION
Community Development Block Grant (CDBG) Committee recommendations concerning the 2023-2024 Public Services Grant Applications and allocation of program funds.
STAFF RECOMMENDATION
Allocate the CDBG Public Services Grant Funding pursuant to the recommendations of the City's CDBG Committee to equally share the funds between Peoples' Self-Help Housing's Carpinteria Camino Scholars program and the United Boys & Girls Club of Santa Barbara County's Carpinteria Club - Power Hour.
Sample Motion: I move to allocate the 2023-2024 CDBG Public Services Grant Funding equally between the Peoples' Self-Help Housing and United Boys & Girls Club programs, as recommended by the CDBG Committee. This motion requires a roll call vote.
BACKGROUND
The County of Santa Barbara receives an annual allocation of federal Community Development Block Grant (CDBG) funds from the United States Department of Housing and Urban Development to fund a wide range of public service activities, including, but not limited to employment services, child care, crime prevention, education programs, and health services. The program is divided into two grant funding categories, Public Services and Capital Projects. CDBG Public Service grant funds may be used to pay the costs of rent, utilities, staffing, supplies, materials, while the Capital Project grant funds may be used to pay for construction costs, project management, labor and materials.
As a lead agency, the County of Santa Barbara heads the Santa Barbara County Urban County Partnership, which, in addition to unincorporated areas of the County, includes the cities of Buellton, Solvang and Carpinteria. The County of Santa Barbara invited applications for funding through the CDBG program under the 2023-2024 Comprehensive Notice of Funding Availability (NOFA). The NOFA was distributed to local agencies and service providers through a mailed and emailed notice.
CDBG Staff Report
March 13, 2023
To assist in allocating the Public Service grant funds available to Carpinteria from this program, the City Council in 2007 appointed a three-member committee comprised of one City Planning Commissioner and two members of the public who reside in the City.
The Committee serves as a review body and each year reviews applications and makes recommendations to the City Council on grant funding to support the following priorities identified in the County of Santa Barbara's Consolidated Plan:
□ Goal I - Decent, Affordable Housing: Provide decent, affordable housing for the community's lowest income households, including households with special needs. □ Goal II - Suitable Living Environment: Improve the living environment/ quality of life in low-income neighborhoods.
□ Goal Ill - Expanded Economic Opportunity: Create economic opportunities for residents and businesses in low-income areas of the community.
The City's first program year was 2007, when it received an allocation of $20,335. The allocation grew to a high of $26,000 in 2009 and has declined each year since as CDBG funding has been cut annually through the federal budget process. Applications to the City are indicative of need, having consistently exceeded funds available. This year, the City received four applications totaling $85,000 while available funds for Carpinteria are estimated to be approximately $14,890.
DISCUSSION
The CDBG Committee met on February 10, 2023 to review the four applications submitted. A summary of each request is included below and the application forms are included as attachments to this report.
After much deliberation, the Committee recommended awarding funding to the People's Self-Help Housing program and Boys and Girls Club program in a 2-0 vote. The Committee identified that these programs aligned best with the CDBG funding goals, were Carpinteria based, and served clients locally. The Peoples' and Boys & Girls Club are requesting $20,000 and $25,000, respectively; the Committee recommended allocating 50% of available CDBG funds to each of the two programs.
Peoples' Self-Help Housing - Camino Scholars Carpinteria Learning Center The Camino Scholars program serves English language learners and students from low-income households. Camino Scholars, at Dahlia Court Learning Center, provides under-resourced students with 180 afterschool days annually, plus 40 days during academic breaks, of culturally-relevant academic support, comprehensive afterschool enrichment programming, and college preparatory and retention services. Through the programs described above, the Educators provide after-school and supplemental education services as well as college prep and retention services. During the grant N:\Director\CDBG\2023\CC Staff Report 2023.docx
CDBG Staff Report
March 13, 2023
period, the program is expected to serve 90 individuals (students, parents and caregivers). The Peoples' application is included as Attachment A.
The Boys & Girls Club - Carpinteria Club
The Carpinteria Club offers out of school enrichment programming to youth experiencing socio economic hardship for only $40 annually. Their programs are fun and productive, encouraging the growth of self-esteem along with the skillbuilding activities and educational support necessary for success in our rapidly changing world.
Every day, they offer Power Hour, their nationally-acclaimed academic support programming. The Carpinteria Boys & Girls Club application is included as Attachment B.
Girls Inc. of Carpinteria
Girls Inc. of Carpinteria will provide programming for local youth and families from lowincome backgrounds. Girls Inc. is open when schools are closed, including after school, summers, and other breaks serving as a critical child care social service safety net program. Out-of-school programming provides for the development of girls' future academic and career interests while meeting immediate child care needs as families recover from the pandemic and combat inflation. The Girls Inc. application is included as Attachment C.
New Beginnings Counseling Center (NBCC) - Safe Parking Carpinteria The Safe Parking Shelter and Rapid Re-Housing Program provides safe overnight shelter for vehicular homeless persons county-wide. Safe Parking also provides case management, street outreach, housing navigation and retention services, and financial assistance to shelter program clients and homeless individuals referred to our agency through CES, to help them transition into and maintain permanent secure housing.
Funding from this request would be utilized for homeless Carpinteria residents only.
Their application is included as Attachment D.
POLICY CONSISTENCY
This item can be found consistent with the City's Housing Element policies of supporting the funding of programs that meet the goals of the Santa Barbara County HOME Consortium and CDBG Urban County Consolidated Plan. The application requests support implementation of Housing Element Program Category 2 and 4, policies specifically assigned to provide transitional housing, homeless services and suitable affordable housing.
N:\Director\CDBG\2023\CC Staff Report 2023.docx
CDBG Staff Report
March 13, 2023
FINANCIAL CONSIDERATIONS
The City's CDBG funds are intended to be used to support improved community facilities and services that support affordable housing, suitable living environments and expanded economic opportunities. The amount of money the City receives is determined by HUD through a statutory formula, which is based on objective measures of community needs including the extent of poverty, population, housing overcrowding and age of housing.
CDBG funds are intended to be fully allocated annually and, although the City may defer allocation of some or all of its allocation, the City cannot stockpile the money indefinitely under the program and failure to timely allocate the funds could put them in jeopardy.
The following table lists the requested program funding from the City for each of the applications received. Some applicants also requested funding from other jurisdictions.
The application forms are included as attachments to this report.
Requested Program Funding from Carpinteria
Peoples' Self-Help Housing $20,000
Boys and Girls Club $25,000
Girls Inc $25,000
NBCC Safe Parkinq $15,000
TOTAL $85,000
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
Santa Barbara County has been designated as an Urban County by HUD since 2006; therefore, the City can expect to continue to receive its allocation of funds through the CDBG program into the future. Administration and compliance monitoring are managed by the Santa Barbara County Housing and Community Development Division of the Community Services Department.
OPTIONS
A. The Council could choose to award the grant recommended by the Committee.
B. The Council could supplement the award via one of its discretionary funds, i.e., General or Measure X, as has been done on a limited and exceptional basis in past years. Should the City Council elect to consider this option it would need to direct that a separate matter be scheduled on a subsequent agenda.
C. The Council could also choose to amend a funding amount or decline to fund one or more of the request(s).
N:\Director\CDBG\2023\CC Staff Report 2023.docx
CDBG Staff Report
March 13, 2023
PRINCIPAL PARTIES EXPECTED AT MEETING
Representatives of Applicants.
ATTACHMENTS
A. Peoples' Self-Help Housing's (Camino Scholars) CDBG Public Service Application
B. United Boys & Girls Clubs of Santa Barbara County's (Carpinteria Club) CDBG Public Service Application
C. Girls Inc of Carpinteria CDBG Public Service Application D. New Beginnings Counseling Center's Safe Parking Program Carpinteria CDBG Public Service Application
Staff contact: Marysa! Smith, Associate Planner
(805) 755-4451, [email protected]
j Signature
Reviewed by: Dave Durflinger, City Manager
(805) 755-4400, [email protected] /
N:\Director\CDBG\2023\CC Staff Report 2023.docx
ATTACHMENT A
Peoples' Self-Help Housing
Camino Scholars
Community Development Block Grant Public Service Application City Council Staff Report
March 13, 2023
A. Applicant Information
Completed by [email protected] on 1/9/2023 2:52 PM
Case Id: 31790
Name: Peoples' Self-Help Housing Corporation Camino
Address: *No Address Assigned
A. Applicant Information
Please provide the following information
Click here to download the FY 2023-24 NOFA
ORGANIZATION INFORMATION
A.1. Legal name of organization
Peoples' Self-Help Housing Corporation
A.2. Physical Address
People's Self-Help Housing 1060 Kendall Rd San Luis Obispo, CA 93401 A.3. Mailing address
1060 Kendall Rd San Luis Obispo, CA 93401
A.4. Organization Web Site
www.pshhc.org
A.5. DUNS Number
096414412
A.6. Federal EIN/TIN Number
95-2750154
PRIMARY CONTACT INFORMATION
A.7. Title
Grants Manager
A.8. First Name
Forrest
A.9. Last Name
Eastham
A.10. Phone
8055482345
A.11. Email
[email protected]
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ADDITIONAL CONTACT INFORMATION
A.12. Agency's Chief Executive
Kenneth Trigueiro
A.13. Phone
8057813088
A.14. Email
[email protected]
A.15. Program Coordinator
Joanna Dominguez
A.16. Phone
8054003220
A.17. Email
[email protected]
A.18. Financial Coordinator
Adriana Figueroa
A.19. Phone
8055402442
A.20. Email
[email protected]
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B. Funding Request
Completed [email protected] on 1/12/2023 1:36 PM
Case Id: 31790
Name: Peoples' Self-Help Housing Corporation Camino
Address: *No Address Assigned
B. Funding Request
Please provide the following information.
B.1. Select the jurisdiction for which you are applying for funding Carpinteria
B.2. Amount requested for this program (minimum $15,000 grant request for Santa Barbara County):
$20,000.00
B.4. If yes, list the amounts requested from each jurisdiction and whether or not the funds have been committed. If no, leave this table blank.
Amount($) Committed?
Goleta $0.00 N/A
Lompoc $0.00 N/A
Santa Maria $0.00 N/A
City of Santa Barbara $0.00 N/A
TOTAL $0.00
B.5. List the name(s) and title(s) of the organization's staff who attended mandatory training.
Kris Reid, Senior Education Manager
B.6. Select the Supervisorial district in which the program office is located.
District 5 - Lavagnino
B.7. Agency Mission Statement
We build affordable homes with site-based services that offer opportunities to change lives and strengthen communities on the Central Coast of California.
Years of operation
B.8. How long has your agency been in operation?
52 years
B.9. How long has the proposed program been in operation? 20 years
B.10. Was the proposed CDBG program funded by the County in FY 2022-23? Yes
8.11. Is your agency a Faith-Based Organization?
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I.e. congregations; national denomination networks (ex: Catholic Charities, Lutheran Social Services) or networks of related organizations (ex: YMCA and YWCA}; and freestanding religious organizations, which are incorporated separately.
No
B.12. In addition to the proposed program for CDBG funds, please provide a brief description of all of your Agency's programs and services.
PSHH provides:
1) A sweat-equity homeownership program that helps families build and own their first home 2) Development, construction, and management of affordable, sliding-scale rental apartment units (1,938 total, 1,127 in Santa Barbara County)
3) Case management via in-house clinical social workers (LMFTs, AMFTs, LCSWs, and ACSWs) to any PSHH household that is facing a crisis that threatens their health or housing stability. PSHH is requesting grant funding for this service to residents of our property in Orcutt.
3) Camino Scholars, an out-of-school-time education program for students who have been classified as English language learners and who are members of low-income households, providing ~220 days of service to K-8 students after all 180 school days plus ~40 non-school-days per year. Camino Scholars also operates the College Club project, which provides individualized tutoring, college prep, and college retention services to the same demographics as Camino Scholars to students from 9th grade until completion of their terminal degree, such as a PhD Printed By: Marysa/ Smith on 2/6/2023 4 of 24
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C. Program Information
Completed by [email protected] on 1/12/2023 2:19 PM
Caseld: 31790
Name: Peoples' Self-Help Housing Corporation Camino
Address: *No Address Assigned
C. Program Information
Please provide the following information.
C.1. Name of program
Camino Scholars Carpinteria Learning Center, Serving English Language Learners from Low-Income Households C.2. Street address of the proposed program
1305 Dahlia Court Carpinteria , CA 93013
C.3. Briefly summarize the program that is to be funded with CDBG/HSC funds. You will have an opportunity to provide a more detailed description in question C.8 below.
Camino Scholars operates 10 learning centers in Santa Barbara County located at PSHH's affordable housing properties, including Dahlia Court Learning Center in Carpinteria. Serving English Language Learners and students from low-income households, we provide under-resourced students with 180 afterschool days annually, plus 40 days during academic breaks, of culturally-relevant academic support, comprehensive afterschool enrichment programming, and college preparatory and retention services.
C.4. Select the Human Services Commission priority that best describes your agency's proposed program for which you are seeking funding.
Sustain critical social service safety net programs countywide for children, families, seniors, homeless, persons with disabilities, victims of abuse and other vulnerable populations C.5. Enter the number of persons, by income, expected to be served by the proposed program during the fiscal year July 1, 2023 - June 30, 2024.
Count all members of a household when the entire household is served (e.g. food banks); for services targeting individuals (e.g. mental health counseling), count only the person receiving services.
Persons 0-30% 50
Persons 30%-50% 35
Persons 50%-80% 15
Persons >80% 0
TOTAL 100
C.6. Define the program's service area. This may be defined in terms of streets, census tracts, city/county boundaries, or another similar method.
This program serves students and their families who reside within the Carpinteria Unified School District.
C.7. Select the area of the County which the program primarily serves.
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North County
C.8. Describe the program to be funded, including the type of activities that will be provided and the population to be served.
Grant funds will be used to cover staff salary expenses for educators at Camino Scholars' Dahlia Court Learning Center in Carpinteria. During the grant period, the program will serve at least 90 individuals, 60 parents and caregivers, and 30 students ranging from kindergarten to college. The program is free of charge, barrier, or enrollment restriction to families we serve.
The Dahlia Court Learning Center serves K-8 students with 180 days annually, plus 40 days during summer, of culturally-relevant tutoring in English language literacy and mathematics. The learning center is open daily, providing an average 30 hours of direct support per week. The program is equipped to scale to hybrid formats, with students utilizing remote platforms and district- and program-issued technology, as State restrictions and public health and safety measures dictate.
Educators work with students to co-develop individualized learning plans, adapting curriculum in response to students' unique needs, learning styles, and academic challenges experienced while working through their public school curriculum. Educators frequently serve as advocates and liaison for students and their caregivers, maintaining regular communication with students' instructors and connecting families to success-supporting resources, including food security, transportation, counseling, or disability accommodations.
We also serve prospective first-generation college students through College Club, our college readiness and retention counterpart. Current high school students and continuing college-enrolled students receive college navigation and admissions advising, course planning support, assistance securing financial aid options, and ongoing retention services provided by program staff. Students also have access to additional peer-to-peer mentorship meetings during academic breaks. These services have, to date, allowed College Club to maintain a 98% rate of college persistence and graduation among those enrolled.
C.9. Provide a concise, objective statement of work to be incorporated into the program's contract if the program is selected for funding.
The project will support operation of Camino Scholars' Dahlia Court Learning Center at 1305 Dahlia Court in Carpinteria, which serves 30 students and their parents from kindergarten through college. Funds will cover salary expenses for program educators based at the learning center, providing at-risk students with afterschool tutoring, academic support, and college prep and retention services.
C.10. Describe the unmet need to be addressed by this program According to the California Department of Education, English Language Learners and students from low-income households, such as those served by Camino Scholars' Carpinteria learning center, consistently suffer lower rates of grade-level proficiency and lower scores on standardized tests, such as the Smarter Balanced (SBAC) test, California's standardized student testing instrument. Using this metric to determine at-risk students, 100% of students enrolled in the program are considered at-risk.
Within Carpinteria Union School District, 74.5% of students are Latine, and 42% are economically disadvantaged. 90% of students enrolled in Camino Scholars primarily speak Spanish or Mixtec in the home, placing parents at an immediate disadvantage when communicating with students' instructors and school administrators, frequently prohibiting parents from fully assisting their children with academics, and creating barriers to parental involvement and advocacy. Camino Scholars is unique in serving unmet need for this population, and is the only program within Printed By: Marysa/ Smith on 2/6/2023 6 of 24
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the community which serves these demographics with literacy and math tutoring and continuing college preparatory and retention services through college graduation. We are also the only program providing these services free of charge to those we serve.
Our program has been demonstrated to bring students to grade-level proficiency in English language literacy by the end of 3rd grade, and in mathematics by the end of 5th grade. These metrics have been shown to be determinants of long-term academic achievement, where students failing to meet this mark are 13 times less likely to complete high school.
C.11. Describe this program's needs assessment process. How did your agency determine the need for this program, and how often do you reevaluate and perform needs assessments? Camino Scholars conducts initial and ongoing needs assessments to determine program demand and inform program development. Initial outreach is conducted by program educators to students' families to inform them of program offerings and services. Parent and caregiver surveys are administered on a routine basis to solicit input and insights into opportunities for program enrichment. Program staff discuss input received at monthly departmental meetings and regularly seek opportunities for professional development, collaborative partnerships, or other available resources which could enrich the classroom experience and improve learning outcomes for the students we serve.
Community needs are determined based on municipal and CA Dept. of Education data, program demand, feedback from school districts, parents and caregivers.
C.12. Describe how your agency collaborates with other organizations that provide similar services and how you work together to reduce duplication, share data, and collaborate on the provision of services. Explain the results.
PSHH's ongoing collaboration with partnering agencies in the community is an essential component of service coordination within Camino Scholars. In our effort to continually enrich programming for the students we serve, Camino Scholars works to forge new, and deepen existing partnerships with a wide array of public and private community partners. Often, service coordination is the greatest area of need, especially for families facing disproportionate economic and health effects from the pandemic. Through partnerships with local food banks and County agencies such as Public Health, educators help address challenges faced by students' families which threaten to disrupt learning and retention, such as food security, lapses in medical coverage, counseling needs, or disability accommodations. Often, our educators' language support and similar buffering services are in high demand, and help ensure that residents are appropriately connected to resources that support student success and foster parental engagement. Our collaborative partnerships allow us to enhance our safe, supportive learning environments and to coach parents on how to better advocate for their children as an essential factor in learning and social development.
C.13. How are clients referred to the program?
Our student population comprises students attending schools within the Carpinteria Unified School District, including many residing at PSHH housing properties in Carpinteria. Households moving into any of the four PSHH affordable housing properties within the City must typically earn 50% or less of Area Median Income. Students from each of these properties are referred to the program upon move-in, through orientation provided by PSHH's on-site property management. Residents receive information about PSHH's Supportive Housing Program (SHP), which provides residents with on-site case management and health services provided by clinical social workers, as well as the Camino Scholars program. Non-PSHH residents are typically English Language Learners who are referred to the program by instructors and officials from Carpinteria Unified School District.
C.14. Describe your program's outreach or marketing activities to meet the CDBG National Objective to serve primarily low-income persons.
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with the program being open to non-PSHH residents who are English Language Learners and/or students from low income households. Outreach is conducted on campus at Carpinteria Unified schools at the start of the academic year through school assemblies, orientation events, and school resource fairs where students and parents learn about afterschool programs available to them and serving their unique needs. Often Camino Scholars educators and program staff coordinate classroom visits with District instructors where they raise awareness about the program and distribute program literature and relevant contact information. Outreach to PSHH residents is conducted upon move in, through orientation at a PSHH property, whereupon property managers provide residents with multilingual program literature and key points of contact should they wish to enroll or receive more information. Once the parent, caregiver, school instructor or administrator of an ellgible student decides to initiate services, an intake form is completed and returned along with an application packet. Program administrators then arrange an interview with the student and family wishing to enroll. Following acceptance into the program, the student and family receive a complete orientation, are assessed to determine whether any learning resources are needed by the student, and begin attending the program through their learning center.
C.15. Describe how your organization provides culturally sensitive services and ensures access to non-Englishspeaking populations.
Camino Scholars is unique in its provision of mentorship and tutoring services which are culturally-relevant, which studies show to be effective in reaching diverse students typically underserved by public school systems, boosting classroom engagement, cognitive processing, and social development. Our educators are bilingual and reflective of our service demographic, empowering students through representative mentorship. Built on socio-emotional learning (SEL) frameworks, our program takes an evidence-based approach to building students' interpersonal skills and confidence alongside academic proficiencies. All Camino Scholars program materials are provided in both English and Spanish to enhance access to services, with services in Mixtec or other dialects also available upon request. If translation services in ASL or languages not spoken by staff are required, program staff coordinate with appropriate public agencies to connect the household to these resources.
Camino Scholars' curriculum is highly adaptive and inclusive, and program educators are trained in trauma-informed, mental health-aware instruction methods which foster students' emotional resilience and encourage learning persistence. Educators are able to recognize students with neuro-atypical needs, including autism spectrum or learning disabilities, in some cases before students and parents are aware, and assist in providing referrals to connect families to supportive resources, disability accommodations, or adaptive learning tools.
C.16. How do you ensure that prospective beneficiaries have access to your services? (E.g. transportation assistance, remote or at-home delivery of services, etc.). Are all facilities used to provide program-related services ADA-compliant?
Camino Scholars ensures access to its services via on-site, in-person learning formats at PSHH learning centers, as well as via its robust hybrid learning platform, through which students with mobility or transportation difficulties may access and attend the program. Program staff frequently coordinate services which enhance access to the program, including critical transportation, securing essential learning technology, or connecting students in need of learning accommodations or adaptive tools to appropriate community resources to ensure an equitable learning environment for all enrolled students. PSHH properties are built to ADA accessibility standards, and many of its rental properties are dedicated to serving the needs of residents living with disabilities and seniors. Educators are also bilingual in the languages spoken by our target population, with program outreach being conducted in Spanish and Mixtec as needed, and all printed and digital program literature being made accessible in Spanish as well as English.
C.17. Describe your organization's efforts to include diversity, equity, and inclusion in its outreach activities to ensure access to services for all.
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Camino Scholars was built from the outset to serve English language learner students from low-income households.
Camino Scholars partners with Carpinteria Unified School District to provide outreach to school district students who may be served through Camino Scholars services, building awareness of the program and its offering of services. All flyers and print materials distributed provide the same information in both Spanish and English. This strategy ensures that outreach is inclusive and accessible by parents or family members living with disabilities or language barriers. This also serves to reinforce district instructors' and administrators' awareness of the program, familiarizing them with common program contacts, enhancing School District capacity to provide outreach to those who are best served by thep rogram.
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D. Federal Eligibility
Completed by [email protected] on 1/12/2023 2:21 PM
Case Id: 31790
Name: Peoples' Self-Help Housing Corporation Camino
Address: *No Address Assigned
D. Federal Eligibility
Please provide the following information.
D.1. Select ONE of the following criteria under which the proposed program qualifies. (Click on each option to see the definition before making your final selection).
Low-Moderate Clientele
D.2. Low-Moderate Clientele
Low-Moderate Clientele: Information on income must be collected for ALL clients or households to demonstrate that at least 51% of the clients served are low- or moderate-income.
The applicant agrees to income qualify its clientele in accordance with 24 CFR Part 5, and to collect race and ethnicity information from its clientele in accordance with Census categories.
Income information must be collected for ALL adults aged 18 or older, including low-income and non low-income persons or households to demonstrate that at least 51% of those served are at or below 80% of Area Median income as published by HUD annually for the Santa Barbara County/Santa Maria Metropolitan Statistical Area (MSA). If a client cannot or will not provide income documentation, they must be presumed to be above 80% of Area Median Income.
If the proposed program does not meet the definition of Area Benefit or Presumed Beneficiaries, the Agency must perform income certification verifying at least 51% of clients served have incomes at or below 80% of Area Median Income. For example, if the project will serve 100 clients, at least 51 of these must be determined to be at or below 80% of AMI for Santa Barbara County to meet CDBG objectives. 0 D.3. D.3 Agency attests that it will income-certify ALL clients benefitting from the proposed program in accordance with 24 CFR 5.609-612. This includes collecting pay check stubs, bank statements, federal subsidy monthly statements, e.g. SSI, and asset information. The collection of income tax returns alone is not a sufficient source of documentation and may be used only to confirm or verify income.
D.4. Please provide a brief description of current and/or past agency experience in performing and determining individual/household income. Include sources of documentation used and responsible agency/staff experience in this regard.
Camino Scholars students are generally either residents of PSHH affordable housing properties or residents from the surrounding communities. PSHH household are screened upon move-in and household income is verified via HUD and USDA protocols. Household income is recertified annually thereafter. Household income is recorded in PSHH's resident database, where this information is available to those reporting on the grant-funded project. Camino Scholars programming is also available to students from the greater community who are English language learners and/or students from low-income households. While there are no income restrictions limiting access to these free services, families from the greater community self-report their income when enrolling their students, and report income again Printed By: Marysa/ Smith on 2/6/2023 10 of 24
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every academic year upon re-enrollment.
D.S. If agency clientele qualify as "low-income" in accordance and definition by another federal agency and/or program, such as food stamps, please indicate this and how it is/will be documented as consistent with CDBG income qualifications, e.g., other federal means-tested, needs-based programs related to housing, health care, education, nutrition, etc.
When reporting low-income clientele, grant and program administrators reference the household income and household size and determine income levels based on the Area Median Income for Santa Barbara County as determined annually by HUD.
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E. Program Goals
Completed by [email protected] on 1/13/2023 9:54 AM
Case Id: 31790
Name: Peoples' Self-Help Housing Corporation Camino
Address: *No Address Assigned
E. Program Goals
Please provide the following information.
E.1. Identify the number of unduplicated clients to be served by the proposed program.
If a person receives multiple counseling sessions annually, count that person one time. If a person visits a food bank multiple times in the year, count all members of the family at each visit. 100
E.2. List up to two other quantifiable outputs/performance targets. For each output or target, describe how program participants' lives will be improved.
Output examples:# of services provided, e.g. meals, classes, counseling or case management sessions, etc. Impact examples: improve nutrition/health, increased self-sufficiency, change in economic status, etc.
Goal Description Number Impact Expected
By end of academic year, 25% 35 Students attaining these milestones will be 13x more likely to attain more 3rd graders will reach their high school degree, and will increase their competitiveness in grade-level (GL) English literacy college admissions applications. proficiency, and 25% more 5th
graders will reach GL math
proficiency, than their peers.
The student cohort will attain ab 45 Improved rates of literacy and math will translate to improved final 60% or more improvement in grades and SBAC test scores among students enrolled literacy and mathematics
proficiencies overall
E.3. List two quantifiable outcomes. Outcomes should be related to the impacts described in the goals above.
Outcome examples:# of clients who report improved well-being on surveys or measurements,# of clients who enter permanent housing, etc.
Goal Description Number Impact Expected
Parents will receive coaching and 60 Increased parental engagement will improve students' academic assistance in advocating for their outcomes and grades. children.
Rate of high school persistence 5 100% rate of high school persistence and completion among students and graduation enrolled in Camino Scholars' College Club counterpart, with those eligible for graduation proceeding applying for college admissions.
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Documentation" section.
Note: To qualify for an award of CDBG funds, the agency must collect race and ethnicity information from all clients and, if required, income documentation.
Clients come from either PSHH's four affordable housing properties in Carpinteria or from the greater community. The program is open to English Language Learners and students from low-income households. After responding to outreach from property managers, program literature, neighbors, or schoolteachers and administrators, the caregivers of eligible students complete the intake forms attached to the enrollment application, upon which an interview is scheduled between educators and the student and their family. Families wishing to enroll and have their children attend on a steady and regular basis are accepted into the program without charge.
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F. Capacity
Completed by [email protected] on 1/13/2023 10:28 AM
Case Id: 31790
Name: Peoples' Self-Help Housing Corporation Camino
Address: *No Address Assigned
F. Capacity
Please provide the following information.
F.1. Describe your Agency's experience and capacity in assisting clients and meeting goals and objectives.
PSHH is the Central Coast's longest-serving nonprofit affordable housing developer, serving Santa Barbara, Ventura, and San Luis Obispo counties for over 50 years. Established in 2002, the Camino Scholars Education Program operates 10 learning centers in Santa Barbara and San Luis Obispo counties and serves 500 students annually from kindergarten through college. Our students, most of whom are classified as English Language Learners and come from low-income families and historically under-resourced demographics, are now attaining proficiency rates in English language literacy and mathematics which outpace their English-only speaking peers. All students have an absenteeism rate of less than 5% and all of our continuously-enrolled students graduate from high school. Among students enrolled in the College Club counterpart, our cohorts have maintained a college persistence and graduation rate of 98%. Through the assistance of our financial aid advising services, most of our students have completed their degree with minimal to no student debt accumulation, setting them firmly on the path to lifelong resiliency.
F.2. How does your organization ensure that its Board and staff reflect the diversity of Santa Barbara County? Describe efforts being made to be diverse, equitable, and inclusive, including appointing and hiring persons that reflect the age, gender, race, ethnicity, disability, income, etc. of the community.
PSHH's footprint includes San Luis Obispo, Santa Barbara, and Ventura counties, and board members are selected in part for geographical representation of the PSHH footprint, ensuring all regions are represented. Additionally, in order to qualify as a Community Housing Development Organization, it is required that the Board consist of at least 1/3 residents of low-income neighborhoods, be low-income community residents, or be elected representatives of lowincome neighborhood organizations. Additionally, no more than 1/3 of the Board members may be public officials, employees or members of a public entity, board or agency, or appointed by a public entity, board or agency.
F.3. Describe your organizational plan to continue programs should there be a reduction in staff or volunteers in the face of another health emergency or natural disaster.
PSHH ensures the strength of its organizational and departmental staffing structures through recruitment and retention practices which prioritize hiring best practices that ensure highest levels of capabilities among our candidates and preserve the continuity ofthe high standard of care for which PSHH is known. PSHH's in-house Accounting and Finance department provides expert fiscal oversight, maintaining overhead efficiency and securing asset reserves. These fiscal strategies ensure the Camino Scholars program's sustainability and strength of staffing structures while keeping services free of charge or barrier for the students and families we serve. Should another health emergency, workforce reductions, or natural disaster occur, Camino Scholars is fully prepared to pivot modes of instruction to its distance learning format, which was first deployed in March 2020, on a contingency basis. PSHH would also seek partnerships with grantors, private donors, or alternate sources of funding or in-kind donations to secure PPE or other essential health and safety equipment required to protect its frontline staff and residents. If financial impacts required, PSHH would draw upon organizational reserves otherwise used to establish new affordable housing on the Central Coast in order to ensure program solvency.
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F.4. List the staff positions that will be dedicated to the proposed program. In addition to your answer, please upload bios or resumes of key staff in the Documents section.
For each position, include: a) name, b} title, c) experience and qualifications, d) projected number of hours per week dedicated to the proposed program, e) whether it is an existing position or will be a new hire, and f) whether paid or unpaid.
Name of Staff Position Title Experience and Hours/Week Existing or Paid or Person Qualifications New? Volunteer?
Miryam Regional Education BS in Mathematics, CSU 30 Existing Paid Moctezuma Coordinator, Acting Monterey w/honors &
Lead Educator distinction, certified AVID
tutor, Spanish/English
bilingual, 14 yrs. exp. in
academic counseling in
diverse populations
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G. Financial
Completed by [email protected] on 1/13/2023 10:30 AM
Case Id: 31790
Name: Peoples' Self-Help Housing Corporation Camino
Address: *No Address Assigned
G. Financial
Please provide the following information.
G.1. Does the applicant have sufficient cash reserves to pay for program costs as they are incurred?
CDBG funds are provided on a cost-reimbursement basis; proof of payment will be required prior to CDBG reimbursement.
Yes
G.4. Are there any outstanding financial audit findings which remain unresolved?
No
G.5. Did the Agency expend $750,000 or more in federal
funds in its last fiscal year?
G.2. Select the month in which your Agency's fiscal year Yes ends.
June If yes, upload the agency's most recent Single Audit in the Required Documentation section.
G.3. Does your Agency have any outstanding litigation or other legal issues
No
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H. Insurance
Completed by [email protected] on 1/13/2023 10:35 AM
Case Id: 31790
Name: Peoples' Self-Help Housing Corporation Camino
Address: *No Address Assigned
H. Insurance
Updated insurance must be submitted immediately upon expiration.
H.1 Upload the following Certificates of Insurance and enter their expiration dates: For a description of County insurance requirements, click here.
li:J General Liability
Master-Certificate_People's Self-Help Housing_22-23-GL-AL-UMB.pdf Expiration Date
03/31/2023
li:J Automobile Insurance
Master-Certificate_People's Self-Help Housing_22-23-GL-AL-UMB.pdf Expiration Date
03/31/2023
li:J Workers Compensation
Master-Certificate_People's Self-Help Housing_22-23-GL-AL-UMB.pdf Expiration Date
03/31/2023
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@ Professional Liability
Master-Certificate_People's Self-Help Housing_22-23-GL-AL-UMB.pdf Expiration Date
03/31/2023
@ Sexual Misconduct Liability (required for contracts involving care/supervision of children, seniors, or vulnerable persons)
Master-Certificate_People's Self-Help Housing_22-23-GL-AL-UMB.pdf Expiration Date
03/31/2023
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I. Proposed Program Budget
Completed by [email protected] on 1/13/2023 11:44 AM
Case Id: 31790
Name: Peoples' Self-Help Housing Corporation Camino
Address: *No Address Assigned
I. Proposed Program Budget
Please provide the following information.
1.1. CDBG eligible costs include those necessary for the operations of the CDBG-funded program, including labor, supplies, employee training, conferences, travel, marketing, etc. Ineligible costs include purchase of equipment and personal property.
List all budget line items below, including each individual CDBG-funded staff Position. Please limit your CDBG funding request to no more than four budget line items.
Email [email protected] with any questions.
Proposed Program Budget. Include the total budget for the proposed program and show which budget lines will include CDBG funds. Each staff position assigned to the project must be a separate line item.
Budget Line Item Funding From This Other Funding Program Total Application
Educator Salaries and $20,000.00 $82,719.00 $102,719.00 Benefits
Professional fees, travel, $0.00 $7,125.00 $7,125.00
meals, training, dues,
advertising, office &
computer supplies
Operating Expenses $0.00 $1,008.00 $1,008.00
Indirect $0.00 $35,438.00 $35,438.00
TOTAL $20,000.00 $126,290.00 $146,290.00
1.2. Funding Sources for Proposed Program
Identify sources of leveraged funding, including in-kind match, for this activity in the tables referenced below.
Include the status of these funds (i.e. cash on hand, grants received, planned fundraising, in-kind amount for volunteers, staff time, etc.). BE SPECIFIC - don't just say "Private Trust," say "Private Trust: John and Jane Doe Memorial Foundation," list all anticipated loans, etc. Include any restricted/unrestricted reserve funds you intend to use, as well. Details can be provided as an additional uploaded document.
Total sources must match total budget above.
Other Funding (Name of Status Amount($) Anticipated award Source) notification date
City of Carpinteria CDBG Pending $18,000.00 04/30/2023
Education Fees from Committed $38,640.00 M/d/yyyy
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Properties
PSHH Agency Contribution Committed $89,650.00 M/d/yyyy
Total program revenue $146,290.00
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J. Required Documentation
Completed by [email protected] on 1/13/2023 11:56 AM
Case Id: 31790
Name: Peoples' Self-Help Housing Corporation Camino
Address: *No Address Assigned
J. Required Documentation
Please provide the following information. The circle to the left of each file will be filled with a green checkmark upon successful document upload. If necessary, you may upload multiple documents under a single category.
Please download, complete, and upload below
• W9
• Conflict of Interest Statement
Documentation
l'lf W-9 *Required
W-9 PSHHC 2023.pdf
l'lf Form 990 "Required
PSHH 990.pdf
l'lf Articles of Incorporation and Bylaws "Required
PSHHC Amended Articles of Incorporation Final 12-16-20.pdf PSHH Amended and Restated Bylaws.pdf
l'lf Federal Tax Exemption Letter "Required
PSHH 501c3 Tax Exemption Letter 12.21.pdf
l'lf Most Recent Audited Financial Statements "Required PSHHC Audit Report FYE22.pdf
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0 Most Recent Single Audit (see question 1.5)
PSHHC Audit Report FYE22.pdf
0 Organizational Chart *Required
PSHH Org Chart August 2021.pdf
0 List of Board of Directors *Required
PSHH board roster 3.23.22.pdf
0 Conflict of Interest Statement *Required
PSHH signed conflict of interest.pdf
0 Resumes of Program Team *Required
Moctezuma Resume.pdf
0 Blank Intake Form *Required
Camino Scholars Enrollment form.pdf
Tenant Application.pdf
Tenant Preapplication.pdf
0 Handouts and Promotional Material
Camino Scholars Brochure.pdf
Camino Scholars Brochure_Spanish.pdf
College Club Brochure - Spanish.pdf
College Club Brochure.pdf
D Additional Documentation
**No files uploaded
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Submit
Completed by [email protected] on 1/13/2023 11:56 AM
Case Id: 31790
Name: Peoples' Self-Help Housing Corporation Camino
Address: *No Address Assigned
Submit
Please provide the following information.
I CERTIFY THE FOLLOWING:
0 The information contained in the application and all attachments is true to the best of my knowledge. 0 The Agency is a 501(c)(3) or (4) Non-Profit Organization.
IF AWARDED FUNDS, THE AGENCY CERTIFIES THAT:
0 It will notify the County in writing of any proposed changes to the project's scope, schedule, or budget, and it understands that all changes must be approved by the County before they are implemented. 0 It will comply with Federal, State and County regulations and policies applicable to the source of funds awarded. 0 It understands that the County, HUD or other federal entity shall have access to all program and financial records related to the program for monitoring or audit purposes. 0 There will be sufficient funds, including County and other sources of funds, to operate the program as proposed. 0 There will be sufficient staff capacity to effectively administer the program. 0 It will income-qualify all program participants (beneficiaries) in accordance with 24 CFR Part 5.609 (Part 5), unless certified by the County as an Area Benefit or Presumed Beneficiary program. 0 It will collect income, race and ethnicity data on low-income persons and, if applicable, special populations such as elderly, abused children, homeless, disabled, HIV/ AIDS persons (see definitionsof special needs populations in question D3 of the application).
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affirmative action plan and grievance procedure.
0 It will provide timely performance reports as required in the executed agreement with the County. 0 It will provide proof of insurance described in the "Insurance" section of the application and will provide updated insurance immediately upon expiration.
0 It will comply with the Federal Funding Accountability and Transparency Act (FFATA)- 2 CFR Part 170. 0 It will comply with 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
It will comply with Generally Accepted Accounting Principles. 0 If its program serves homeless or at risk of homeless clients, it will comply with the County's Coordinated Entry System (CES) and Homeless Management and Information System (HMIS).
Signature
Forrest Eastham
Electronically signed by [email protected] on 1/13/2023 11:56 AM Date
01/13/2023
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ATTACHMENT B
United Boys & Girls Club of Santa Barbara County
Carpinteria Club
Community Development Block Grant Public Service Application City Council Staff Report
March 13, 2023
A. Applicant Information
Completed by [email protected] on 1/12/2023 9:58 AM Case Id: 31752
Name: United Boys & Girls Clubs of SBC Carpinteria
Address: *No Address Assigned
A. Applicant Information
Please provide the following information
Click here to download the FY 2023-24 NOFA
ORGANIZATION INFORMATION
A.1. Legal name of organization
United Boys & Girls Clubs Of Greater Santa Barbara County A.2. Physical Address
1528 Chapala Street Suite 309 Santa Barbara, CA 93101
A.3. Mailing address
PO Box 1485 Santa Barbara, CA 93102
A.4. Organization Web Site
www.unitedbg.org
A.5. DUNS Number
055114193
A.6. Federal EIN/TIN Number
23-7087814
PRIMARY CONTACT INFORMATION
A.7. Title
Executive Vice President of Advancement
A.8. First Name
Laurie
A.9. Last Name
Leis
A.10. Phone
8056811315
A.11. Email
[email protected]
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ADDITIONAL CONTACT INFORMATION
A.12. Agency's Chief Executive
Michael Baker
A.13. Phone
8056811315
A.14. Email
m ba ker@un ited bg.org
A.15. Program Coordinator
Diana Ornelas
A.16. Phone
8056811315
A.17. Email
[email protected]
A.18. Financial Coordinator
Michael Baker
A.19. Phone
8056811315
A.20. Email
[email protected]
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B. Funding Request
Completed by ke/[email protected] on 1/12/2023 9:59 AM Case Id: 31752
Name: United Boys & Girls Clubs of SBC Carpinteria
Address: *No Address Assigned
B. Funding Request
Please provide the following information.
B.1. Select the jurisdiction for which you are applying for funding Carpinteria
B.2. Amount requested for this program (minimum $15,000 grant request for Santa Barbara County):
$25,000.00
B.4. If yes, list the amounts requested from each jurisdiction and whether or not the funds have been committed. If no, leave this table blank.
Amount($) Committed?
Goleta $25,000.00 N/A
Lompoc $25,000.00 N/A
Santa Maria $0.00 N/A
City of Santa Barbara $40,000.00 N/A
TOTAL $90,000.00
B.5. List the name(s) and title(s) of the organization's staff who attended mandatory training.
Laurie Leis, Executive Vice President of Advancement
B.6. Select the Supervisorial district in which the program office is located.
District 1 - Williams
B.7. Agency Mission Statement
The mission of the United Boys & Girls Clubs of Santa Barbara County (UBGC) is to enable all young people, especially those who need us most, to reach their full potential as productive, caring and responsible citizens.
UBGC is dedicated to ensuring that our community's children and teens have greater access to quality enrichment programs and services that enhance their lives and shape positive and successful futures. Our Clubs offer a safe space for all youth to develop life skills, positive relationships, and a more productive future. We offer the same access and quality programming for all youth regardless of economic or accessibility barriers the family may be facing.
Years of operation
B.8. How long has your agency been in operation?
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B.10. Was the proposed CDBG program funded by the County in FY 2022-23? Yes
8.11. Is your agency a Faith-Based Organization?
I.e. congregations; national denomination networks {ex: Catholic Charities, Lutheran Social Services) or networks of related organizations {ex: YMCA and YWCA); and freestanding religious organizations, which are incorporated separately.
No
B.12. In addition to the proposed program for CDBG funds, please provide a brief description of all of your Agency's programs and services.
UBGC offers out of school enrichment programs (after school, weekend, and summer hours) that engage youth in activities with adults, peers, and family members that enable them to reach their full potential. UBGC is an independent organization under the national organization, Boys & Girls Club of America.
Our programs focus on five core areas: Arts, Sports & Fitness, Character & Leadership, Health & Life Skills, and Education & Career Development. At our Clubs, each day is filled with structured and semi-structured activities where youth build relationships with their peers and caring, professional staff. Some examples of the activities include homework assistance, organized athletics, computer lab, art and music lessons, and collaborative guest programs by other agencies. Our members are empowered by experiencing success.
We serve approximately 3,000 youth members across Santa Barbara County. Our five primary Club locations are Santa Barbara Westside, Santa Barbara Downtown, Goleta, Lompoc, and Carpinteria; as well as two school site programs in Buellton and Solvang, and the 93 acre Camp Whittier. Our members are youth in kindergarten through 12th grade from areas surrounding our primary Club locations.
In response to the need for transportation for some of the most vulnerable youth participants, we expanded outreach services to include free daily transportation to and from the Club. This reaches youth in the areas of highest poverty such as low-income housing units, motels, and homeless shelters.
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C. Program Information
Completed by ke/[email protected] on 1/12/2023 10:21 AM Case Id: 31752
Name: United Boys & Girls Clubs of SBC Carpinteria
Address: *No Address Assigned
C. Program Information
Please provide the following information.
C.1. Name of program
Carpinteria Club - Power How
C.2. Street address of the proposed program
4849 Foothill Road Carpinteria, CA 93013
C.3. Briefly summarize the program that is to be funded with CDBG/HSC funds. You will have an opportunity to provide a more detailed description in question C.8 below.
Our Carpinteria Club offers out of school enrichment programming to youth experiencing socio economic hardship for only $40 annually. Our programs are fun and productive, encouraging the growth of self-esteem along with the skillbuilding activities and educational support necessary for success in our rapidly changing world. Every day, we offer Power Hour, our nationally-acclaimed academic support programming.
C.4. Select the Human Services Commission priority that best describes your agency's proposed program for which you are seeking funding.
Help to ensure access to services for all vulnerable populations C.5. Enter the number of persons, by income, expected to be served by the proposed program during the fiscal year July 1, 2023-June 30, 2024.
Count all members of a household when the entire household is served (e.g. food banks); for services targeting individuals (e.g. mental health counseling), count only the person receiving services.
Persons 0-30% 131
Persons 30%-50% 85
Persons 50%-80% 63
Persons >80% 171
TOTAL 450
C.6. Define the program's service area. This may be defined in terms of streets, census tracts, city/county boundaries, or another similar method.
Our Carpinteria Club is located at 4849 Foothill Road Carpinteria, CA 93013. The service area is the neighborhoods surrounding the Club location. Carpinteria is 45 percent Hispanic according to census data. The census tracts located in the service area include 16.01, 16.04, and 17.04. Santa Barbara County now ranks third among California's 58 counties in its rate of poverty, according to just-released, deep-dive data on poverty in the state by the influential Public Policy Institute of California {PPIC).
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We serve all youth in the areas surrounding our program sites, with an emphasis on youth from low income families and/or youth who are marginalized. In 2020-21, 71% of students enrolled in Carpinteria Unified School District were eligible for free and reduced price meals (FRPM) and 25% were English Learners (ed-data.org). At our Carpinteria Club, 64% of our members qualify for Free/Reduced-price Meals at their school, indicating that they are from very low income families.
Our Carpinteria Club opened in 1967. We will continue to provide free pickup and drop off locations in areas of high need including Dahlia Court, and the area around Bailard Ave. and Via Real on Saturday.
C.7. Select the area of the County which the program primarily serves.
South County
C.8. Describe the program to be funded, including the type of activities that will be provided and the population to be served.
The program to be funded is Power Hour, a daily academic support program for all Club members. We aim to serve 450 total members in Carpinteria in 2023. We expect an average daily attendance of 70 members.
We are providing every child with educational support and life skills necessary to close the opportunity gap, especially for families facing socio-economic challenges. The funds we are requesting will help pay our professionally trained staff, who make the programs, specifically Power Hour, possible. The Club is expanding to meet the needs of our neighborhoods for out of school enrichment.
Our primary Club costs include staffing, equipment, transportation, and facility costs. By helping us cover staff costs, you will allow us to offer membership to all youth for only $40/year for school year programming, when our annual cost per youth is approximately $1,200. We offer scholarships to youth who cannot afford the $40 annual membership fee. With the average cost of child care at $6,000 per year, our Clubs are an important and high quality alternative.
Our members are twice as likely to graduate from high school and live a healthy lifestyle as peers who do not attend the Club. If members attend at least 105 times per year, they achieve significantly greater outcomes than other youth in similar situations. We reward members who attend at least 105 days with a gold card and 200 days with a blue card.
Carpinteria Club hours are as follows: M-F 9:30am-6:30pm; School Breaks: M-F 7:30am-6:30pm; Saturdays 10 am-4:00 pm. We will continue to accept all families in need regardless of their financial state.
C.9. Provide a concise, objective statement of work to be incorporated into the program's contract if the program is selected for funding.
Our education programs in 2022-23 will continue to respond to negative impacts of COVID-19 on students. Our Club is maintaining our expanded schedule for our homework programs (Power Hour), tutoring and reading programs, and other educational mentorship programs. In 2020-21, we expanded Power Hour to weekends (Saturdays) and summers; previously, it was only offered on weekdays during the school year. We will continue to offer Power Hour every day our Club is open, including Saturdays and all summer.
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The purpose of Power Hour is to provide tutoring, mentorship, and educational support to students who were cut off from their schools, their teachers, and their peers for nearly two years and are still behind in school. The program addresses the need for children to resume their education with support from qualified mentors.
The overall goal of Power Hour is to provide youth with the tools they need to have a successful future. We aim to positively influence our members' educational success, which will help them develop life-long skills and continue success in grade school, university, and the workforce.
UBGC is uniquely qualified to meet the needs of our community's youth because of our history of success, holistic approach, ability to offer programs at little to no cost to eligible families, and proven methods. Many our program staff are bilingual (English/Spanish). Our Clubs serve as an extension of the school day, and our services are needed as schools are struggling to meet the needs of their students.
C.10. Describe the unmet need to be addressed by this program National trends since March 2020 show the negative impacts of the pandemic on youth: screen time has increased by an average of 50%, physical movement has decreased by 41%, anxiety and depression rates have increased by almost 50%, youth suicide rates have increased by 250% in some parts of the US. While we have not yet seen data on the local impact, we expect that our region is experiencing similar trends.
According to the CDC, "Beyond getting sick, many adolescents' social, emotional and mental well-being has been impacted by the pandemic. Trauma faced at this developmental stage may have long-term consequences across their lifespan."
Students are in need of educational support and mentoring. But, there is a very high cost of individual tutoring.
Working families are often unable to help their kids with homework, and maybe the lack of resources for assistance with higher level math, English and science school work. Our mentors and staff for Power Hour include college students who have the ability and access for instructional assistance. For the many students who are falling below grade level in their online learning courses, Power Hour will be an especially important resource.
If a child has a mental wellness need beyond what is offered at our clubs, then we we refer them to Child Abuse Listening Mediation (CALM); they expedite referrals for us.
C.11. Describe this program's needs assessment process. How did your agency determine the need for this program, and how often do you reevaluate and perform needs assessments? To ensure we are continually improving our services to meet the changing needs of our clients, we collect feedback from members, parents, staff, and teachers on the effectiveness of the services we offer. We are tracking the academic progress of our students through STAR and Freckle educational programming. Freckle is an adaptive learning software that allows us to track average grade levels and tutoring efficacy. Every student is given a pre-test and then monthly follow up post testing to track their progress.
Our proprietary Membership Tracking System (MTS) allows us to collect demographic and family income information, club attendance, and participation in Power Hour. The MTS is updated weekly.
Through the annual National Youth Outcome Initiative (NYOI), we measure our member's satisfaction in several areas including overall experience, sense of belonging, emotional safety, and more. Our members are twice as likely to graduate from high school and live a healthy lifestyle as peers who do not attend the Club.
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After a long period of pandemic related isolation, youth are struggling to cope emotionally and maintain their academic achievements and mental and physical health. As mentioned above, experts are predicting a widening of the pre-existing opportunity gap for youth from communities of color and/or youth facing socio-economic challenges.
There is an increased need for educational and wellness support.
Many of our members face obstacles in life, and often lack the resources to which their affluent peers have easy access. The majority of the youth we serve are from families experiencing economic challenges, and more than half of our members are students of color, primarily Latinx. Many of our members have parents who work multiple jobs,. meaning there is not an adult available to help them with their homework, or drive them to sports practice. Many members will be the first in their family to go to college.
C.12. Describe how your agency collaborates with other organizations that provide similar services and how you work together to reduce duplication, share data, and collaborate on the provision of services. Explain the results.
UBGC has cooperative relationships with all the school districts in which we operate as well as with other community organizations. We are working with the counselors from Santa Barbara, Lompoc, and Carpinteria school districts to help meet the support needs of our youth members. Counselors have referred the students who are not showing up to zoom or lack the resources to be successful to receive educational support from our Clubs. We strengthened our partnership with the United Way of Santa Barbara County through the "Learning & Enrichment Centers Collaborative" when schools were closed.
We offer full scholarships for youth at Transition House for membership, transportation, and athletic programs. We collaborate with the Food bank at the Carpinteria Children's Project and Food Pantry at Girls Inc.
C.13. How are clients referred to the program?
Power Hour primarily serves existing Club members. Our outreach initiatives to recruit new members include a school site physical fitness program during recess hours {known as recess programming) at 11 schools across the county {3 in Carpinteria) and partnerships with schools and other service agencies who refer clients to our Clubs. We also work with the Police Activities League {PAL) to reach more teens through collaborative programming. UBGC also maintains effective collaborative relationships with Santa Barbara County Education Office, County Probation, the YMCA, The Foodbank, Transition House, etc. to identify scholarship recipients and expand our program offerings.
C.14. Describe your program's outreach or marketing activities to meet the CDBG National Objective to serve primarily low-income persons.
Power Hour participants are mostly current Club members, with a significant number being referred by teachers or parents. We have working relations with school districts throughout the county and individual school principals.
School staff and counselors refer students to our Club who they think would benefit from out of school enrichment and support programs. Counselors have referred the students who are not showing up to zoom or lack the resources to be successful to receive educational support from our Clubs.
We advertise the program on our website and through bilingual announcements and flyers distributed to parents and school sites. Students needing the most help often don't ask for it. We reach out to parents to make it clear Power Hour is free, high-quality, and available to students from all backgrounds and ability levels. We offer free transportation for low-income members in our service area.
Our Clubs are well-known and established. During normal times, our outreach initiatives include a school site physical fitness program during recess hours {known as recess programming) and partnerships with schools and other service agencies who refer clients to our Clubs.
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As mentioned above, we primarily reach out to new potential Club members through our partnerships with local schools. In Carpinteria, most of our students come from these schools: Aliso Elementary (72% Free/Reduced Price Meal qualified and 85% Latinx), Canalino Elementary (58% FRPM and 73% Latinx), Carpinteria Middle (61% FRPM and 79% Latinx), and Carpinteria Senior High (55% FRPM and 74% Latinx).
C.15. Describe how your organization provides culturally sensitive services and ensures access to non-Englishspeaking populations.
Our organization has a long history of operating culturally competent, high-quality and cost effective programs for our members. We have more than 85 years of experience offering programming that meets the needs of our communities' youth. It is in our DNA to serve youth who lack access to resources in our communities.
Many of our staff are former Club members, are bilingual, and are people of color. Spanish translation is provided for families or members who prefer Spanish.
Our staff are trained in accordance with nationwide standards for the Boys & Girls Clubs of America. We hired a new VP of Operations is charged with implementing training and professional development, including cultural sensitivity.
We will expand on the social emotional training for staff to support the mental wellness needs of our kids. All our sports teams are multicultural; we focus on inclusion.
The quality of our programs is guaranteed by the national standards of the Boys & Girls Clubs of America. Our primary offerings, including Power Hour and Triple Play, are nationally acclaimed and evidence-based.
Since 1938, no child has ever been turned away. We adapt our programming to meet the changing needs of our communities.
C.16. How do you ensure that prospective beneficiaries have access to your services? (E.g. transportation assistance, remote or at-home delivery of services, etc.). Are all facilities used to provide program-related services ADA-compliant?
We offer free transportation from schools to our Clubs. We provide Spanish translation. Our facilities are ADA accessible.
We continually adapt our services to ensure we are reaching youth who need us the most and overcome any barriers to access that they face.
Snacks and meals are provided during after school, Saturday, and summer programs. This is needed as many of the families we serve are facing food insecurity and rely on our Clubs for their children's afterschool snack and evening meal.
C.17. Describe your organization's efforts to include diversity, equity, and inclusion in its outreach activities to ensure access to services for all.
It is a key part of our mission to include diversity, equity and inclusion in our outreach activities to ensure access to services for all. We provide scholarships and financial aid assistance to families who are unable to afford our memberships fees. At Carpinteria, the annual membership fee is $40 for all school year programs (this does not include summer programs). In addition, we offer outreach materials in both Spanish and English. Several of our Club staff are native Spanish speakers and can communicate with families who prefer Spanish in their native language.
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We have transportation services for those who do not have a way to get to the club and home.
Our Club Director works in collaboration with several non-profits (State Parks, Carpinteria Art Center, Girls Inc, Carp Valley Historical, Children's Creative Project as examples) to ensure we have a well-rounded base.
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D. Federal Eligibility
Completed by ke/[email protected] on 1/12/2023 10:21 AM Caseld: 31752
Name: United Boys & Girls Clubs of SBC Carpinteria
Address: *No Address Assigned
D. Federal Eligibility
Please provide the following information.
D.1. Select ONE of the following criteria under which the proposed program qualifies. (Click on each option to see the definition before making your final selection).
Low-Moderate Clientele
D.2. Low-Moderate Clientele
Low-Moderate Clientele: Information on income must be collected for ALL clients or households to demonstrate that at least 51% of the clients served are low- or moderate-income.
The applicant agrees to income qualify its clientele in accordance with 24 CFR Part 5, and to collect race and ethnicity informatio~ from its clientele in accordance with Census categories.
Income information must be collected for ALL adults aged 18 or older, including low-income and non low-income persons or households to demonstrate that at least 51% of those served are at or below 80% of Area Median income as published by HUD annually for the Santa Barbara County/Santa Maria Metropolitan Statistical Area (MSA). If a client cannot or will not provide income documentation, they must be presumed to be above 80% of Area Median Income.
If the proposed program does not meet the definition of Area Benefit or Presumed Beneficiaries, the Agency must perform income certification verifying at least 51% of clients served have incomes at or below 80% of Area Median Income. For example, if the project will serve 100 clients, at least 51 of these must be determined to be at or below 80% of AMI for Santa Barbara County to meet CDBG objectives. 0 D.3. D.3 Agency attests that it will income-certify ALL clients benefitting from the proposed program in accordance with 24 CFR 5.609-612. This includes collecting pay check stubs, bank statements, federal subsidy monthly statements, e.g. SSI, and asset information. The collection of income tax returns alone is not a sufficient source of documentation and may be used only to confirm or verify income.
D.4. Please provide a brief description of current and/or past agency experience in performing and determining individual/household income. Include sources of documentation used and responsible agency/staff experience in this regard.
Our proprietary Membership Tracking System (MTS) allows us to collect demographic and family income information, club attendance, and program participation. Each Club Director is responsible for overseeing the collecting of household income data for all members. UBGC has received multiple CDBG grants over the past several years and is familiar with CDBG reporting. Our Club Director, Diana Ornelas, will be responsible for CDBG reporting for the Carpinteria Club.
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qualifications, e.g., other federal means-tested, needs-based programs related to housing, health care, education, nutrition, etc.
We collect income information from each member via the membership application. The membership application asks if the child qualifies for the free or reduced price lunch program at school. For students who request a scholarship, we request proof of income via paystubs or tax returns or eligibility for free/reduced price meals at school.
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E. Program Goals
Completed by ke/[email protected] on 1/12/2023 10:27 AM Case Id: 31752
Name: United Boys & Girls Clubs of SBC Carpinteria
Address: *No Address Assigned
E. Program Goals
Please provide the following information.
E.1. Identify the number of unduplicated clients to be served by the proposed program.
If a person receives multiple counseling sessions annually, count that person one time. If a person visits a food bank multiple times in the year, count all members of the family at each visit. 450
E.2. List up to two other quantifiable outputs/performance targets. For each output or target, describe how program participants' lives will be improved.
Output examples:# of services provided, e.g. meals, classes, counseling or case management sessions, etc. Impact examples: improve nutrition/health, increased self-sufficiency, change in economic status, etc.
Goal Description Number Impact Expected
Serve 70+ members daily through 70 Members are able to complete their homework with the support of Power Hour in 2023-24 Power Hour staff; members are empowered through academic success and experience improved self-esteem.
E.3. List two quantifiable outcomes. Outcomes should be related to the impacts described in the goals above.
Outcome examples:# of clients who report improved well-being on surveys or measurements, # of clients who enter permanent housing, etc.
Goal Description Number Impact Expected
The percentage of youth who 90 Our intended impact is that youth connect with staff through report the adult connection at programming (including Power Hour) and develop long-lasting the Club as optimal will increase mentorship relationships with our staff. from 82% in 2021 to 90% in 2023
through the National Youth
Outcome Initiative (NYOI) annual
survey.
More than 90% of youth served 405 The impact is that students who are performing at grade level are in Power Hour will performing at better able to reach their potential in school and beyond or above grade level
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E.4. Describe your client intake process. You will be required to upload a blank intake form in the "Required Documentation" section.
Note: To qualify for an award of CDBG funds, the agency must collect race and ethnicity information from all clients and, if required, income documentation.
UBGC collects client data through our membership application (attached to this grant request). The application asks for race/ethnicity information and income levels. This information is entered into our comprehensive proprietary Membership Tracking System (MTS). The MTS is also used to monitor and evaluate our programs. This is used across our Club locations to track program attendance for all programs. We are currently working with local school districts to create MOU's so that we can also track a student's academic progress and proficiency.
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F. Capacity
Completed by ke/[email protected] on 1/12/2023 10:42 AM Case Id: 31752
Name: United Boys & Girls Clubs of SBC Carpinteria
Address: *No Address Assigned
F. Capacity
Please provide the following information.
F.1. Describe your Agency's experience and capacity in assisting clients and meeting goals and objectives.
Our Carpinteria Club has served the community since 1967. Our organization invests in our staff, facility, and programs to ensure we offer the highest possible quality of service. We collect feedback from members, parents, staff, and teachers on the effectiveness of the services we offer. Through the National Youth Outcome Initiative (NYOI), we measure our member's satisfaction each year in several areas including overall experience, sense of belonging, emotional safety, fun, adult connections, staff expectations, and recognition.
Below are some of the things that parents appreciate about our program from our after school parent surveys:
*The transportation makes the program more convenient
*They are willing to work with children with disabilities, and not treat them any different *Support system for a single mom and educational support *You took the time to communicate with her school counselor about her particular needs to improve behavior. It really showed you care!
*The friendly staff and their willingness to be part of our child's lives *The hours for working parents
*Very caring and persistent staff- they do not give up when the going gets tough, and that's exactly how our kids grow
Below are a few highlights from the NYOI survey results for 2022:
Safe/positive Environment - 52% Optimal/ 26% Fair
Emotionally safe environment - 66% Optimal/ 19% Fair
Physical Safety - 56% Optimal/ 19% Fair
Fun - 67% Optimal/ 15% Fair
F.2. How does your organization ensure that its Board and staff reflect the diversity of Santa Barbara County? Describe efforts being made to be diverse, equitable, and inclusive, including appointing and hiring persons that reflect the age, gender, race, ethnicity, disability, income, etc. of the community.
We are committed to cultural proficiency in all aspects of our programming, and many of our members and families are from the Latinx community and prefer Spanish. More than half of our club staff is bilingual and bicultural. We provide Spanish-English interpreting for all family events and materials.
Many of our Club staff are former Club members and grew up in the neighborhoods we serve. As an example, Jesse Gonzales was a Westside Club youth member who is now the club director at the very same club we attended as a child. After finishing high school, Jesse was the first person in his family to attend college. He then returned to work as part-time staff at the Westside Club and earned promotions to athletic director, then program director, then club director. Jesse highlights the positive outcomes of our Clubs and is a good example of our qualified and dedicated staff.
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Last fall, UBGC engaged in strategic planning. As part of this process, we looked internally at our efforts to be diverse, equitable, and inclusive. We created a condensed strategic plan with five goals for 2023.
F.3. Describe your organizational plan to continue programs should there be a reduction in staff or volunteers in the face of another health emergency or natural disaster.
Over the last several years, our organization has gained valuable experience in adapting operations during both natural disasters (including fires, floods, mudflows) and health emergencies. Because of the Covid-19 pandemic, UBGC is more prepared for a pandemic in the future. We have 2 new leaders overlooking our units, they both bring security to our unit directors knowing we have amazing leaders with experience to guide us in the event of another emergency.
Our programs have continued throughout the pandemic. When it was not safe to meet in person, we provided virtual programming. When it was safe to meet in small groups, we increased the staff to student ratio and increased sanitization. We created a rotation schedule to ensure everyone' safety. We will continue to use these adaptations if needed.
F.4. List the staff positions that will be dedicated to the proposed program. In addition to your answer, please upload bias or resumes of key staff in the Documents section.
For each position, include: a) name, b} title, c) experience and qualifications, d} projected number of hours per week dedicated to the proposed program, e) whether it is an existing position or will be a new hire, and f) whether paid or unpaid.
Name of Staff Position Title Experience and Hours/Week Existing or Paid or Person Qualifications New? Volunteer?
Diana Ornelas Club Director Diana has been serving Boys 40 Existing Paid & Girls Clubs since 1991 at
five locations in LA/Central
Coast and various roles (Site
Supervisor, Day Care
Director and Teen Director).
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G. Financial
Completed by ke/[email protected] on 1/12/2023 10:43 AM Case Id: 31752
Name: United Boys & Girls Clubs of SBC Carpinteria
Address: *No Address Assigned
G. Financial
Please provide the following information.
G.1. Does the applicant have sufficient cash reserves to G.4. Are there any outstanding financial audit findings pay for program costs as they are incurred? which remain unresolved? CDBG funds are provided on a cost-reimbursement basis; proof No of payment will be required prior to CDBG reimbursement.
Yes G.5. Did the Agency expend $750,000 or more in federal funds in its last fiscal year?
G.2. Select the month in which your Agency's fiscal year No ends.
December
G.3. Does your Agency have any outstanding litigation or other legal issues
No
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H. Insurance
Completed by ke/[email protected] on 1/12/2023 10:44 AM Case Id: 31752
Name: United Boys & Girls Clubs of SBC Carpinteria
Address: *No Address Assigned
H. Insurance
Updated insurance must be submitted immediately upon expiration.
H.1 Upload the following Certificates of Insurance and enter their expiration dates: For a description of County insurance requirements, click here.
0 General Liability
UBGC COi - County of SB.PDF
Expiration Date
11/13/2023
0 Automobile Insurance
UBGC COi - County of SB.PDF
Expiration Date
11/13/2023
0 Workers Compensation
UBGC COi - County of SB.PDF
Expiration Date
06/01/2023
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@ Professional Liability
UBGC COi - County of SB.PDF
Expiration Date
11/13/2023
@ Sexual Misconduct Liability (required for contracts involving care/supervision of children, seniors, or vulnerable persons)
UBGC COi - County of SB.PDF
Expiration Date
11/13/2023
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I. Proposed Program Budget
Completed by [email protected] on 1/12/2023 10:51 AM Case Id: 31752
Name: United Boys & Girls Clubs of SBC Carpinteria
Address: *No Address Assigned
I. Proposed Program Budget
Please provide the following information.
1.1. CDBG eligible costs include those necessary for the operations of the CDBG-funded program, including labor, supplies, employee training, conferences, travel, marketing, etc. Ineligible costs include purchase of equipment and personal property.
List all budget line items below, including each individual CDBG-funded staff Position. Please limit your CDBG funding request to no more than four budget line items.
Email [email protected] with any questions.
Proposed Program Budget. Include the total budget for the proposed program and show which budget lines will include CDBG funds. Each staff position assigned to the project must be a separate line item.
Budget Line Item Funding From This Other Funding Program Total Application
Staff/Personnel $25,000.00 $269,853.00 $294,853.00
Employee Benefits $0.00 $21,943.00 $21,943.00
Payroll Taxes $0.00 $25,062.00 $25,062.00
Travel & Transportation $0.00 $5,900.00 $5,900.00
Consulting $0.00 $17,400.00 $17,400.00
Admin $0.00 $1,717.00 $1,717.00
Facility Costs $0.00 $64,550.00 $64,550.00
Liability Insurance $0.00 $19,200.00 $19,200.00
Program Expenses $0.00 $25,910.00 $25,910.00
TOTAL $25,000.00 $451,535.00 $476,535.00
1.2. Funding Sources for Proposed Program
Identify sources of leveraged funding, including in-kind match, for this activity in the tables referenced below.
Include the status of these funds (i.e. cash on hand, grants received, planned fundraising, in-kind amount for volunteers, staff time, etc.). BE SPECIFIC - don't just say "Private Trust," say "Private Trust: John and Jane Doe Memorial Foundation," list all anticipated loans, etc. Include any restricted/unrestricted reserve funds you intend to use, as well. Details can be provided as an additional uploaded document.
Total sources must match total budget above.
Other Funding (Name of Status Amount($) Anticipated award Source) notification date
County Of Santa Barbara Pending $25,000.00 5/1/23
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(CDBG)
Individual Contributions Not Yet Requested $6,000.00 12/1/23 (Various)
Program Fee Income Committed $70,325.00 12/1/23
Rental & Conference Pending $90,000.00 12/1/23
related income
UBGC General Funds Committed $285,210.00 5/1/23
Total program revenue $476,535.00
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J. Required Documentation
Completed by [email protected] on 1/12/2023 10:55 AM Case Id: 31752
Name: United Boys & Girls Clubs of SBC Carpinteria
Address: *No Address Assigned
J. Required Documentation
Please provide the following information. The circle to the left of each file will be filled with a green checkmark upon successful document upload. If necessary, you may upload multiple documents under a single category.
Please download, complete, and upload below
• W9
• Conflict of Interest Statement
Documentation
0 W-9 *Required
UBGC W9 2021.pdf
0 Form 990 *Required
UBGC 2021 Form 990 Public Disclosure Copy.pdf
0 Articles of Incorporation and Bylaws *Required
UBGC Articles of lncorporation.pdf
UBGC Bylaws.pdf
0 Federal Tax Exemption Letter *Required
UBGC IRS 501 (c) (3) status letter.pdf
0 Most Recent Audited Financial Statements *Required
UBGC 2021 Audit.pdf
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D Most Recent Single Audit (see question 1.5)
**No files uploaded
0 Organizational Chart "Required
UBGC Org Chart 2022.pdf
liJ List of Board of Directors *Required
Board of Directors 2022.pdf
liJ Conflict of Interest Statement "Required
Conflict of Interest Statement UBGC 2023.pdf
liJ Resumes of Program Team "Required
Diana Ornelas Resume.pdf
liJ Blank Intake Form "Required
Club Client Intake Form.pdf
liJ Handouts and Promotional Material
UBGC Annual Report- 2021-min.pdf
U BGC_2022_ Case_for _Support. pdf
liJ Additional Documentation
UBGC Parent Survey-Afterschool Program 2022.pdf
Logic Model-Afterschool Programs 2021-2022-1.pdf
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Submit
Completed by ke/[email protected] on 1/12/2023 10:56 AM Case Id: 31752
Name: United Boys & Girls Clubs of SBC Carpinteria
Address: *No Address Assigned
Submit
Please provide the following information.
I CERTIFY THE FOLLOWING:
li::'.J The information contained in the application and all attachments is true to the best of my knowledge. li::'.J The Agency is a 501(c){3) or (4) Non-Profit Organization.
IF AWARDED FUNDS, THE AGENCY CERTIFIES THAT:
li::'.J It will notify the County in writing of any proposed changes to the project's scope, schedule, or budget, and it understands that all changes must be approved by the County before they are implemented. li::'.J It will comply with Federal, State and County regulations and policies applicable to the source of funds awarded. li::'.J It understands that the County, HUD or other federal entity shall have access to all program and financial records related to the program for monitoring or audit purposes. li::'.J There will be sufficient funds, including County and other sources of funds, to operate the program as proposed. li::'.J There will be sufficient staff capacity to effectively administer the program. 0 It will income-qualify all program participants (beneficiaries) in accordance with 24 _CFR Part 5.609 (Part 5), unless certified by the County as an Area Benefit or Presumed Beneficiary program. li::'.J It will collect income, race and ethnicity data on low-income persons and, if applicable, special populations such as elderly, abused children, homeless, disabled, HIV/ AIDS persons (see definitions of special needs populations in question D3 of the application).
li::'.J It will retain records relating to the use of federal funds for a period not less than five years. li::'.J It has, or will have in place prior to the execution of an agreement with the County, a personnel policy with an Printed By: Marysa/ Smith on 2/6/2023 24 of 25
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affirmative action plan and grievance procedure.
@ It will provide timely performance reports as required in the executed agreement with the County. @ It will provide proof of insurance described in the "Insurance" section of the application and will provide updated insurance immediately upon expiration.
@ It will comply with the Federal Funding Accountability and Transparency Act (FFATA)- 2 CFR Part 170. @ It will comply with 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
@ It will comply with Generally Accepted Accounting Principles. @ If its program serves homeless or at risk of homeless clients, it will comply with the County's Coordinated Entry System (CES) and Homeless Management and Information System (HMIS).
Signature
Michael Baker
Electronically signed by ke/[email protected] on 1/12/2023 10:55 AM Date
01/12/2023
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ATTACHMENT C
Girls Inc of Carpinteria
Community Development Block Grant Public Service Application City Council Staff Report
March 13, 2023
A. Applicant Information
Completed by [email protected] on 1/12/2023 10:09 AM Case Id: 31730
Name: Girls Inc. of Carpinteria Out-of-School Programs
Address: *No Address Assigned
A. Applicant Information
Please provide the following information
Click here to download the FY 2023-24 NOFA
ORGANIZATION INFORMATION
A.1. Legal name of organization
Girls Inc. of Carpinteria
A.2. Physical Address
5315 Foothill Road Carpinteria , CA 93013
A.3. Mailing address
5315 Foothill Road Carpinteria, CA 93013
A.4. Organization Web Site
www.girlsinc-carp.org
A.5. DUNS Number
930346770
A.6. Federal EIN/TIN Number
23-7430292
PRIMARY CONTACT INFORMATION
A.7. Title
Office and Data Manager
A.8. First Name
Paola
A.9. Last Name
Vega
A.10. Phone
8056846364
A.11. Email
[email protected]
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ADDITIONAL CONTACT INFORMATION
A.12. Agency's Chief Executive
Jamie Collins
A.13. Phone
8056846364
A.14. Email
[email protected]
A.15. Program Coordinator
Kenya Rodriguez
A.16. Phone
8056846364
A.17. Email
[email protected]
A.18. Financial Coordinator
Paola Vega
A.19. Phone
8056846364
A.20. Email
[email protected]
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B. Funding Request
Completed by [email protected] on 1/12/2023 10:39 AM Case Id: 31730
Name: Girls Inc. of Carpinteria Out-of-School Programs
Address: *No Address Assigned
B. Funding Request
Please provide the following information.
B.1. Select the jurisdiction for which you are applying for funding Carpinteria
B.2. Amount requested for this program (minimum $15,000 grant request for Santa Barbara County):
$25,000.00
B.4. If yes, list the amounts requested from each jurisdiction and whether or not the funds have been committed. If no, leave this table blank.
Amount($) Committed?
Goleta $0.00 N/A
Lompoc $0.00 N/A
Santa Maria $0.00 N/A
City of Santa Barbara $0.00 N/A
TOTAL $0.00
B.5. List the name(s) and title(s) of the organization's staff who attended mandatory training.
Carly Bass, Development Director
B.6. Select the Supervisorial district in which the program office is located.
District 1 - Williams
B. 7. Agency Mission Statement
Our mission is to inspire girls to be strong, smart, and bold with a vision of empowered girls and an equitable society.
Years of operation
B.8. How long has your agency been in operation?
52 years
B.9. How long has the proposed program been in operation? 52 years
B.10. Was the proposed CDBG program funded by the County in FY 2022-23? Yes
B.11. Is your agency a Faith-Based Organization?
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related organizations (ex: YMCA and YWCA); and freestanding religious organizations, which are incorporated separately.
No
B.12. In addition to the proposed program for CDBG funds, please provide a brief description of all of your Agency's programs and services.
Girls Inc. of Carpinteria inspires all girls to be strong, smart, and bold through programs that empower girls to achieve personal, social, political, and economic success. Our programs respond to the critical need in Carpinteria for highquality after-school enrichment for K-12th grade girls. As the only licensed school-age program in Carpinteria, we focus on 3 core essential services (healthy living, academic support & enrichment, and life skills instruction) with ageappropriate and relevant information that is interactive, inclusive, and culturally appropriate to reach our designed outcomes.
In addition to the Out-of-School programming described in this application, Girls Inc. provides the following programs and services:
*Eureka!: A 5-year college-bound program that provides an opportunity for long-lasting mentorships and for girls to drive local, state, and national policy.
*STEM Enrichment: Interactive workshops and exposure to women leaders in STEM fields. *Strong Programming: Girls Inc. fills the gaps of Carpinteria's lack of physical education through intentional programming to encourage leading strong, healthy lifestyles. *Early Literacy Program: Inspires elementary girls to reach reading benchmarks and expose them to culturally diverse character experiences.
*Early Intervention Teen After-School Program: Carpinteria Unified reached out in response to the growing need for trauma-informed care and peer-to-peer conflict resolution to build skills amongst middle school girls. *24/7 food pantry: For all community members struggling with basic necessities. *Healthy Sexuality: We teach healthy sexuality at Carpinteria's middle and high schools to children of all genders. *3-stage mental health program: All staff are trained in trauma-informed care and first aid mental health. We've introduced weekly group therapies with a mental health professional for all girls attending our programs.
Through these programs, we reached 574 students in FY21-22.
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C. Program Information
Completed by [email protected] on 1/12/2023 10:45 AM Caseld: 31730
Name: Girls Inc. of Carpinteria Out-of-School Programs
Address: *No Address Assigned
C. Program Information
Please provide the following information.
C.1. Name of program
Girls lnc.'s Meets Needs of Carpinteria Families from Low-Income Backgrounds by Providing Comprehensive Programming & Child Care through our Out-of-School Programs C.2. Street address of the proposed program
5315 Foothill Road Carpinteria, CA 93013
C.3. Briefly summarize the program that is to be funded with CDBG/HSC funds. You will have an opportunity to provide a more detailed description in question C.8 below.
Girls Inc. will provide programming for local youth and families from low-income backgrounds. Girls Inc. is open when schools are closed, including after school, summers, and other breaks serving as a critical child care social service safety net program. Our Out-of-School programming is crucial in the development of our girls' future academic and career interests while meeting immediate child care needs as our hard-working families continue to recover from the pandemic and combat inflation.
C.4. Select the Human Services Commission priority that best describes your agency's proposed program for which you are seeking funding.
Sustain critical social service safety net programs countywide for children, families, seniors, homeless, persons with disabilities, victims of abuse and other vulnerable populations C.5. Enter the number of persons, by income, expected to be served by the proposed program during the fiscal year July 1, 2023 - June 30, 2024.
Count all members of a household when the entire household is served (e.g. food banks); for services targeting individuals (e.g. mental health counseling), count only the person receiving services.
Persons 0-30% 150
Persons 30%-50% 141
Persons 50%-80% 58
Persons >80% 101
TOTAL 450
C.6. Define the program's service area. This may be defined in terms of streets, census tracts, city/county boundaries, or another similar method.
The majority of the participants in our program are residents of Carpinteria and all attend school within the Carpinteria Unified School District (CUSD).
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Our outreach programs, such as comprehensive sexual education and our early intervention teen after-school program to mitigate violence amongst middle school girls take place on school campuses within CUSD.
Our Out-of School enrichment takes place at our campus in Carpinteria located at 5315 Foothill Road, Carpinteria, CA 9301, which is the only licensed, school-age child care facility in Carpinteria. Our campus is centrally located within Carpinteria city limits.
Our space has five classrooms, a STEM lab, library, conference room, gymnasium, kitchen, and multiple office spaces all indoors. We also have a playground, two gardens, two covered patio areas, and a courtyard. Our facility currently runs on partial solar power and we are looking to deepen our commitment to becoming green.
C.7. Select the area of the County which the program primarily serves.
South County
C.8. Describe the program to be funded, including the type of activities that will be provided and the population to be served.
Girls Inc. will continue to serve as a critical social service safety net for families from low-income backgrounds while developing participants into strong, smart, and bold individuals. Girls Inc. will provide Out-of-School programs at times families need care most including after school, summer, and winter/spring breaks.
Activities include:
Strong Programs: We focus on our girls' physical and mental well-being and the avoidance of risky behaviors. We strengthen girls' physical health through sports enrichment, and participation in healthy lifestyles, encouraging girls to make healthy, informed choices. Strong programs connect families to resources and family engagement nights focusing on healthy eating, physical fitness, and mental wellness.
Smart Programs: We support girls' intellectual growth through academic enrichment, support, and post-secondary readiness in a supportive, all-girl environment. Girls participate in fun, hands-on activities, visit college campuses, and meet professionals from a variety of fields, with a focus on connecting with female mentors. Our campus recently invested in a state-of-the-art STEM lab to engage girls' interests in science, technology, engineering, and math.
Bold Programs: We believe that each girl has the capacity to be an effective agent of change. Advocacy is a key component of our programs, and our approach centers on the lived experiences of girls. Our programs bolster leadership skills, incorporate civic engagement, and encourage girls to advocate for themselves and their communities.
Girls lnc.'s hard-working families often hold multiple jobs to make ends meet and are in need of child care, but often cannot afford it. Of our participants, 63% qualify as low-income, 74% identify as female, 77% identify as a person of color, and 100% are 5-18 years old. Recognizing how our girls/families face intersectional challenges, Girls lnc.'s highimpact experience is accessible and offered free/reduced cost.
C.9 .. Provide a concise, objective statement of work to be incorporated into the program's contract if the program is selected for funding.
If selected for funding, Girls Inc. will provide the following social safety net services to girls and families in Carpinteria:
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enrichment for approximately 400 kindergarten - 12th grade girls. *Ensure accessibility by providing $110,000+ in scholarship funding and offering free programming for low-income families and sliding scale fees for qualifying families. *Focus on developing the whole-girl through our strong, smart, and bold programming in a pro-girl environment. *Provide research-based programming to equip girls to navigate gender, economic, and social barriers, so they grow up healthy, educated, and independent.
*Measure outcomes of our programming through formal evaluation, surveys, and testimonials. As well as continually improving and adjusting programs to meet family and community needs.
Funding from the County is critical in helping local families recover from the pandemic's on-going economic impacts including inflation. Your investment enables Girls Inc. to offer scholarship support and provide critical after-school and summer care for working families. In partnership, the County helps ensure girls in our community have the opportunity to engage in a pro-girl environment that inspires them to be strong, smart, and bold.
C.10. Describe the unmet need to be addressed by this program Girls lnc.'s intentional programming fills the gaps for our local schools and is designed to meet the needs of the community. The pandemic has devastated our community, but its long-term impact continues to disproportionately affect low-income families of color. These are the families Girls Inc. serves, and we are keenly aware of our responsibility to support the girls as they recover from the economic and mental health impacts. A majority of our program participants face intersectional challenges as predominantly low-income girls of color.
Most of our families consist of either a single-working parent or two full-time working parents with many of our parents employed in positions as housekeepers, field workers, and day laborers. Girls lnc.'s hard-working families often hold multiple jobs to make ends meet and are in need of child care, but often cannot afford it. There are few public and nonprofit agencies in Carpinteria, and parents often lack the time and transportation required to seek resources in Santa Barbara. Of our Out-of-School program participants, 65% qualify as low-income, 100% identify as female, 78% identify as a person of color, and 100% are 5-14 years old. We are proud that we granted $115,000 in scholarships to families needing financial assistance in FY22. Recognizing how our girls/families face intersectional challenges, Girls lnc.'s high-impact experience is accessible and offered free/reduced cost.
As the only licensed, school-age child care facility in Carpinteria, we work in partnership with schools to provide a safe, empowering environment for girls outside of school hours. Scholarships for Out-of-School care and summer programming are particularly important so all girls can access our strategic continuum of enrichment programs that combine sustained mentorship with hands-on, evidence-based programming to meet the unique needs of each girl.
Not only do our programs meet child care needs in our community, but educational needs.
C.11. Describe this program's needs assessment process. How did your agency determine the need for this program, and how often do you reevaluate and perform needs assessments? For program needs assessment, Girls Inc. directly surveys families, collaborates with schools, and uses local, regional, and national data to inform our programs.
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modifications to our program. For example, we extended our Out-of-School hours of operation during the summer and incorporated gymnastics and more strong programming based on parent surveys.
We work closely with Carpinteria Unified (CUSD) and schools to assess needs and adjust programs. CUSD will often identify a gap in their service delivery and reach out to Girls Inc. to fill it. For example, CUSD reached out to Girls Inc. · when there was an uptick in girl violence at Carp Middle School. We now operate on the middle school's campus 4/week to deliver programming that focuses on empowerment and mitigating violence.
Relevant research informs our programming. According to a 2022 CDC study, 37% of high school students reported they experienced poor mental health during the pandemic, and 44% reported they persistently felt sad or hopeless.
CDC Acting Principal Deputy Director Debra Haury shares, "These data echo a cry for help. The COVID-19 pandemic has created traumatic stressors that have the potential to further erode students' mental wellbeing. Our research shows that surrounding youth with the proper support can reverse these trends and help our youth now and in the future."
We understand our responsibility to address youth mental health and are responding by prioritizing mental health, implementing buffering services, and training staff. As part of our 3-stage mental health initiative, all staff have been trained in trauma-informed care and first aid mental health. We've also introduced weekly group therapies with a mental health professional for all girls.
C.12. Describe how your agency collaborates with other organizations that provide similar services and how you work together to reduce duplication, share data, and collaborate on the provision of services. Explain the results.
Collaboration with public, private, and nonprofit sector partners is key to our programs and critical to the success of our girls. We collaborate with the following entities to support our girls and families:
*Strengthen Support Ecosystem: We coordinate support for students served by local agencies including The City of Carpinteria, United Boys & Girls Clubs of Santa Barbara County's Carpinteria Club, the Carpinteria Children's Project, and Carpinteria Unified School District.
*Enrich Strong Programming: The UCSB's Early Academic Outreach Program, CSU Channel Islands, Santa Barbara City College, and additional partnerships with local businesses support our Eureka! and Fresh Futures programming to deliver a combination of STEM, athletic enrichment, personal development, and career development for our teen participants. Standing Together to End Sexual Assault (STESA) and Planned Parenthood of the Central Coast partners with us to provide education about exploitation, misinformation, and resources in the community. *Incorporate Arts Programming: Santa Barbara Museum of Art, Carpinteria Arts Center, and Santa Barbara Dance Institute to make art programming accessible to all youth. *Enhance Smart Programming: Avantor, PWC, other corporations, and SB Women in STEM help girls explore and uncov,er deeper understandings of the books and characters they're reading. *Referrals: We work with the Foodbank of Santa Barbara, Family Services Agency, Child Abuse Listening Mediation, and Hospice of Santa Barbara on a referral basis for girls and families to ensure basic needs and mental health services are met.
*Data Collection: Girls Inc. National developed the Strong, Smart, and Bold Outcomes survey (SSBOS) in partnership with Child Trends, a leading youth development research firm. We use localized and national data to inform our Printed By: Marysa/ Smith on 2/6/2023 8 of 27
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program's effectiveness.
Our partnership network continues to grow within the community to meet the needs of our girls and families.
C.13. How are clients referred to the program?
Although participants do not need formal referrals to access our services, community organizations and partners share Girls Inc. as a resource when they know a family can benefit from our comprehensive and compensatory services. Our strong partnerships with the community are critical in our ability to reach girls and families who otherwise may fall through the cracks. Carpinteria Unified School District will often identify students who need out-ofschool care, are from low-income backgrounds, and currently performing below grade level. In addition, the Santa Barbara County Office of Education will often refer students and families to our services.
We strengthen the overall ecosystem of support services through strong collaborations and informal referral processes. Girls Inc. will refer families to organizations that specialize in services outside of our direct scope such as the Food bank of Santa Barbara, Family Service Agency, Child Abuse Listening Mediation, Hospice of Santa Barbara, etc. Reciprocally, community organizations will refer Girls Inc. to their participants if they identify a need in their clientele. This collaborative, rather than competitive approach to reaching families, strengthens the community and ensures families are referred to programs that best meet their needs.
C.14. Describe your program's outreach or marketing activities to meet the CDBG National Objective to serve primarily low-income persons.
Girls Inc. uses a multi-pronged outreach and marketing strategy to reach primarily persons from low-income backgrounds in accordance with the CDBG National Objective.
Traditional Marketing
Girls Inc. publicizes our Out-of-School programming through our website, social media channels, e-newsletters, and local news sources. We issue updates about our programs through our e-newsletter (over 1,500 subscribers) and social media channels including lnstagram (1,164 followers), Face book (1,028 followers), and Linkedln (120 followers).
Our press coverage includes local media outlets such as the Santa Barbara Independent, Noozhawk, Coastal View News, etc. We are currently undergoing a website revamp to help streamline program information and ensure the entire site is available in Spanish and English.
Partnerships
Girls lnc.'s partnerships and presence in the community increases our word-of-mouth reach, allowing us to reach families who cannot afford child care. Many of our cooperative relationships are with organizations that serve families from low-income backgrounds. These organizations will offer Girls Inc. as a resource, knowing we can meet their needs for free or at an affordable cost. Our collaborations and outreach with other agencies reduce our agency's formal marketing costs. As a result, Girls Inc. focuses more of our monetary and time resources on service delivery that directly impacts our girls and families.
Community Resource
We provide auxiliary services to anyone who can benefit to strengthen the entire community. Families and individuals can access our new 24/7 community food pantry. We also offer our facility as a rental space for weddings, birthdays, quinceafieras, etc. Families who access these types of supports recognize Girls Inc. as an accessible resource in the community. If they are eligible for our Out-of-School programming, they are more comfortable approaching us for additional services.
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C.15. Describe how your organization provides culturally sensitive services and ensures access to non-Englishspeaking populations.
Girls Inc. prioritizes providing culturally sensitive services, recognizing that the majority ofour girls face intersectional challenges due to systemic injustices designed to deter the progress of girls/women, people of color, sexuality, and other identities. Providing culturally sensitive services is critical to foster a safe and supportive environment so girls grow up strong, smart, and bold. We believe that those most impacted by structural barriers are most equipped to develop solutions that will transform their lives and community. Advocacy is a key component of all our programs, and our approach centers the lived experiences of our girls, mostly Latinx from low-income backgrounds.
Guadalupe illustrates Girls lnc.'s impact on confidence and career goals. "We were presented with STEM fields that I would have never been exposed to. I was exposed to women in diverse fields. This eased my fears about pursuing a field dominated by males and I have decided to pursue a major in Environmental Engineering. Eureka! has given me tools and knowledge to be a smart, and successful young woman. " Carpinteria is an agricultural community with 46% of the population identifying as Hispanic, 22% born outside the U.S. (with 77% of those born in Latin America), and 29% of children speak Spanish primarily at home. As a result, we are working towards 100% of our electronic and print communications in both English and Spanish as part of our strategic framework. Our strategic framework runs through 2025, but we are on track to achieve this milestone before our goal.
We work with local agricultural companies and CUSD to help reach migrant/agricultural worker communities. Our Out-of-School care is critical for families who work long hours, do not have paid time off that mirrors school breaks, and are not paid living wages. Agricultural companies and CUSD confidently share Girls Inc. as a resource knowing that we provide culturally sensitive and accessible services.
C.16. How do you ensure that prospective beneficiaries have access to your services? (E.g. transportation assistance, remote or at-home delivery of services, etc.). Are all facilities used to provide program-related services ADA-compliant?
Girls Inc. views accessibility as multifaceted including physical, financial, emotional, educational, etc. to best support prospective beneficiaries and current families.
Girls Inc. ensures participants and their families can physically access our services. We provide after-school transportation from all Carpinteria elementary and middle schools to our campus. We send staff to pick up participants in coordination when their school day ends. Girls Inc. has five 9-passenger vans used for pickups. For the elementary school within walking distance, we safely walk girls to our campus.
On our Carpinteria campus, all buildings are ADA compliant. All buildings are one story, increasing physical accessibility. We ensure compliance with new requirements as we renovate and update various sections of our property.
Girls Inc. Out-of-School programming provides in-person services when schools are closed to ensure our families are supported. Having our physical space open when school campuses are closed enables families to work during varied work hours and during uncertain and difficult times. Providing maximum flexibility to families, our facility is open M-F 329+ days per year during the following times:
*School Year: Participants arrive at our facility after the school day (ranging from 1pm - 3pm) and family pick up at 5:30pm
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*School Breaks: 7:30am -5:30pm
*Summer: 7:30am - 6pm
As described in this application, we provide scholarship support and auxiliary services so families from low-income backgrounds can access our services. We also provide culturally relevant programming so our participants can relate their lived experience, retain knowledge shared, and explore and connect to their passions.
C.17. Describe your organization's efforts to include diversity, equity, and inclusion in its outreach activities to ensure access to services for all.
Girls Inc. centers diversity, equity, and inclusion (DEi) in its outreach activities, programming, and internal policies/procedures. We've leaned into our organization's core values of sharing a responsibility to offer a welcoming, safe, and supportive environment that builds partnerships, trust, and connections to drive our mission - creating an environment where all girls in our care can thrive.
Our Out-of-School program provides culturally sensitive services through a combination of long-lasting mentoring relationships, a pro-girl environment, and research-based curriculum equips girls to navigate gender, economic, and social barriers, so they grow up healthy, educated, and independent. We recognize and embrace how many community members and Girls Inc. participants are multilingual and multicultural. To best support our girls and families, we ensure DEi is embedded in our values and create specific DEi goals, ensuring this work is at the forefront.
Our organization is guided by the following values:
*Community: We share a responsibility to offer a welcoming, safe, and supportive environment that builds partnerships, trust, and connections to drive our mission.
Inclusion: We provide equitable access to opportunities and resources based on the needs of those we serve. *Bold Advocacy: We are responsive and engaged in issues pertaining to the lived experiences of the girls we serve.
Girls Inc. of Carpinteria's DEi goals include the following:
*Goal 1: Dedication to the continued learning and development of programs and operations through a DEi lens *Goal 2: Commitment to strategically prioritize goals and needs of our community with the underlying truth of an obligation to DEi.
*Goal 3: Understanding that DEi work isn't a checklist of trainings and policies to be implemented but a true culture shift and realization of positionality
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D. Federal Eligibility
Completed by [email protected] on 1/12/2023 10:14 AM Case Id: 31730
Name: Girls Inc. of Carpinteria Out-of-School Programs
Address: *No Address Assigned
D. Federal Eligibility
Please provide the following information.
D.1. Select ONE of the following criteria under which the proposed program qualifies. {Click on each option to see the definition before making your final selection).
Low-Moderate Clientele
0.2. Low-Moderate Clientele
Low-Moderate Clientele: Information on income must be collected for ALL clients or households to demonstrate that at least 51% of the clients served are low- or moderate-income.
The applicant agrees to income qualify its clientele in accordance with 24 CFR Part 5, and to collect race and ethnicity information from its clientele in accordance with Census categories.
Income information must be collected for ALL adults aged 18 or older, including low-income and non low-income persons or households to demonstrate that at least 51% of those served are at or below 80% of Area Median income as published by HUD annually for the Santa Barbara County/Santa Maria Metropolitan Statistical Area (MSA). If a client cannot or will not provide income documentation, they must be presumed to be above 80% of Area Median Income.
If the proposed program does not meet the definition of Area Benefit or Presumed Beneficiaries, the Agency must perform income certification verifying at least 51% of clients served have incomes at or below 80% of Area Median Income. For example, if the project will serve 100 clients, at least 51 of these must be determined to be at or below 80% of AMI for Santa Barbara County to meet CDBG objectives. 0 D.3. D.3 Agency attests that it will income-certify ALL clients benefitting from the proposed program in accordance with 24 CFR 5.609~612. This includes collecting pay check stubs, bank statements, federal subsidy monthly statements, e.g. SSI, and asset information. The collection of income tax returns alone is not a sufficient source of documentation and may be used only to confirm or verify income.
D.4. Please provide a brief description of current and/or past agency experience in performing and determining individual/household income. Include sources of documentation used and responsible agency/staff experience in this regard.
Girls Inc. has decades of collecting and determining parent/household income that follows HUD income verification requirements. Our Office and Data Manager coordinates this process as part of the on-boarding process. We understand that guidelines require us to use third-party verifications including, but not limited to paystubs (either 3 or 12 months depending on the type of employment), W-2s, tax returns, bank statements, award letters, child support payment records, court awards, etc. Once we receive the verifications and documentation, our Office and Data Manager reviews and compares all of the information for consistency. Our sliding-fee scale is based on the Santa Barbara County guidelines for public housing assistance.
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We track individual/household income data and store it for our own records and data reporting purposes. Our Office and Data Manager stays updated on developments with HUD guidelines and adjusts our internal processes to mirror any modifications made by HUD.
Girls Inc. and our staff are comfortable and have systems in place to accurate assess and track HUD income data.
D.S. If agency clientele qualify as "low-income" in accordance and definition by another federal agency and/or program, such as food stamps, please indicate this and how it is/will be documented as consistent with CDBG income qualifications, e.g., other federal means-tested, needs-based programs related to housing, health care, education, nutrition, etc.
Even if families qualify as low-income by federal agencies or other programs, Girls Inc. requires full-income verifications.
We maintain our own verification and tracking as part of the client-income process and throughout a family's involvement with Girls Inc.
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E. Program Goals
Completed by [email protected] on 1/12/2023 10:52 AM Case Id: 31730
Name: Girls Inc. of Carpinteria Out-of-School Programs
Address: *No Address Assigned
E. Program Goals
Please provide the following information.
E.1. Identify the number of unduplicated clients to be served by the proposed program.
If a person receives multiple counseling sessions annually, count that person one time. If a person visits a food bank multiple times in the year, count all members of the family at each visit. 450
E.2. List up to two other quantifiable outputs/performance targets. For each output or target, describe how program participants' lives will be improved.
Output examples:# of services provided, e.g. meals, classes, counseling or case management sessions, etc. Impact examples: improve nutrition/health, increased self-sufficiency, change in economic status, etc.
Goal Description Number Impact Expected
Provide scholarship support to 225 225 girls will receive scholarships or no-cost services so families from 50% of families in our programs low-income backgrounds can access compensatory Out-of-School programming, enabling families to work.
Provide more than 30,000 hours 30,000 1) Improve nutrition/health through 10,000+ hours of strong of Out-of-School programming programs; 2) improve academics through 20,000+ hours of smart programs; 3) increase self-sufficiency through 12,000+ hours of bold program.
E.3. List two quantifiable outcomes. Outcomes should be related to the impacts described in the goals above.
Outcome examples: # of clients who report improved well-being on surveys or measurements, # of clients who enter permanent housing, etc.
Goal Description Number Impact Expected
Through our Bold Programming, 405 90% of participants report Girls Inc. encourages them to try new participants engage in activities things, improving positive attitudes and behaviors, leading to that help them evaluate and take increased confidence and self-worth. healthy risks.
Through our Smart Programming, 360 80% of participants report that Girls Inc. makes them think about participants are exposed to life- their future - increasing rates of pursuing post-secondary education changing experiences, and fulfilling careers.
mentorships, and academic
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I enrichment programs.
E.4. Describe your client intake process. You will be required to upload a blank intake form in the "Required Documentation" section.
Note: To qualify for an award of CDBG funds, the agency must collect race and ethnicity information from all clients and, if required, income documentation.
Our client intake process includes collecting demographic data such as race/ethnicity information and incomeverification documentation. To enroll for a program a family must complete our registration packet, which includes questions required by HUD guidelines for income and race/ethnicity collection. Once the family has submitted their registration packet, they pay the first week of enrollment and an annual $35 membership fee. A scholarship will be applied if the family qualifies.
Our scholarship program is open for any family to apply. It is a separate application and intake process from the Girls Inc. general registration packet. The scholarship process includes completing our scholarship application and providing income documents for each adult in the household. We use third-party verifications including, but not limited to paystubs (either 3 or 12 months depending on the type of employment), W-2s, tax returns, bank statements, award letters, child support payment records, court awards, etc. Once the scholarship application and required documents are collected, our membership coordinator reviews the application and compares it to our sliding scale that is built upon HUD guidelines. Families are either approved or denied based on the scale and any extenuating circumstances. Typically, the scholarship program is open annually during the enrollment period. During the COVID pandemic, families have had the ability to re-apply for scholarships if their employment position or status changes.
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F. Capacity
Completed by [email protected] on 1/12/2023 10:20 AM Caseld: 31730
Name: Girls Inc. of Carpinteria Out-of-School Programs
Address: *No Address Assigned
F. Capacity
Please provide the following information.
F.1. Describe your Agency's experience and capacity in assisting clients and meeting goals and objectives.
Girls Inc. of Carpinteria has 50+ years of experience in assisting clients and meeting our goals and objectives. Our robust evaluation strategy combines demographic data, program dosage tracking, and pre- and post-outcome surveys. We are continuously improving and tracking the impact of our programs through surveys and data collection of retention, social competence, and academic performance throughout the year. We ensure girls are progressing academically by using California Assessment of Student Performance and Progress scores and CUSD academic database.
Girls across all programs participate in our Strong, Smart, and Bold Outcomes survey, developed by Girls Inc. national in partnership with Child Trends, a leading youth development research firm. In addition, long-term outcomes are tracked based on school records and maintaining contact with participants after they complete our programs.
Our annual outcomes survey reveals the following positive indicators of future success:
STRONG Outcomes
86% say they do their best when things get tough
SMART Outcomes
100% say science is fun and interesting
79% say they like to learn new things
96% say they will graduate from college
BOLD Outcomes
77% say they get to be a leader at Girls Inc.
100% say they learn to make a difference in the world
"I never believed the college experience was for me. I didn't know what college was or what it felt like until Girls Inc. helped me envision my future self." - Isa, 12th grade
"[Girls Inc.] is the biggest contributor to where I am in my life and why I'm succeeding in my life. Girls Inc. fills you up and gets you ready for the real world - I was never scared to start college or a career - I knew I could do it." - Alitza, Alumna
Our award-winning core educational programming meets the financial needs of our families and the cognitive, emotional, and social needs of our participants.
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Describe efforts being made to be diverse, equitable, and inclusive, including appointing and hiring persons that reflect the age, gender, race, ethnicity, disability, income, etc. of the community.
Diversity, equity, and inclusion (DEi} is a long-term and systemic commitment for Girls Inc. We utilize a comprehensive board matrix to evaluate our board annually and strategically see gaps and try and fill those gaps with potential members. We aim to have our board represent the greater community we serve with a focus on diverse backgrounds, skills, and talents. As an example, more than 50% of our board are residents of Carpinteria. We continually work towards a more diverse board that would represent our community and should achieve this by 2022. Moving forward as part of our 2025 strategic framework, we are committed to an underlying truth of implementing DEi-centered work intentionally throughout our organization. Most recently, key board members and staff went through a deep DEicentered training through an outside agency. We will continue to learn, train, and implement genuine DEi-centered policies and practices.
F.3. Describe your organizational plan to continue programs should there be a reduction in staff or volunteers in the face of another health emergency or natural disaster.
Girls Inc. of Carpinteria has proved itself a nimble organization that can swiftly respond to community needs, manage staff/volunteer disruptions, and navigate through pandemics and natural disasters. Girls Inc. is proud to have maintained all our staff throughout the pandemic. Unlike so many organizations that were forced to undergo staff layoffs, furloughs, and reduced staff hours, we creatively and swiftly changed our service delivery that resulted in additional program hours, staff hours, and support for families. Although Girls Inc. cannot predict another health emergency or natural disaster, we have demonstrated resilience and meeting community needs. We are confident that Girls Inc. will weather any storm thrown our way while ensuring our families and staff are supported.
Related, Girls Inc. of Carpitneria has solidified its position as a broader support system during times of crisis within the community. Girls Inc. has been named one of three resiliency hub sites in the County as part of the Santa Barbara County Regional Climate Collaborative. This collaborative is a new multi-sector network of organizations working together to advance climate mitigation and resiliency efforts in Santa Barbara County. With this funding, Girls Inc. now has the ability to offer the following emergency services/activities to 200-500 individuals:
* Emergency shelter
* Evacuation center
*Warming/cooling center
*Resource relief site (ex. public safety power shutoff community resource centers) * Local assistance center
*Family assistance center (already engaged in this work and will continue to strengthen) *Community point of distribution
In addition, Girls Inc. has invested and continues to maintain its solar panels, ensuring access to electricity in the event of an emergency.
Our organization has the experience, resources, and network to continue programming and serve greater needs in the community in the face of another health emergency or natural disaster.
F.4. List the staff positions that will be dedicated to the proposed program. In addition to your answer, please upload bias or resumes of key staff in the Documents section.
For each position, include: a) name, b) title, c) experience and qualifications, d) projected number of hours per week dedicated to the proposed program, e) whether it is an existing position or will be a new hire, and f) whether paid or unpaid.
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Name of Staff Position Title Experience and Hours/Week Existing or Paid or Person Qualifications New? Volunteer?
Paola Vega Bookkeeper and 5 years with Girls Inc. of 40 Existing Paid Data Manager Carpinteria including the
following positions: program
facilitator, membership
coordinator, and office &
data manager
Kenya Rodriguez Program Director 15+ years working with you 40 Existing Paid including behavior
interventionist, Girls Inc.
Theatre Arts Instructor, and
Founder /Coordinator of
College Ambition Network
Yvanna Velasco SMART 5+ years with Girls Inc. of 40 Existing Paid Coordinator Carpinteria including the
following positions: program
facilitator, project
coordinator, programs
manager, and STEM program
coordinator
Lei-Helani Talaro STRONG 2+ years working with youth 40 Existing Paid Coordinator and program development
including recreation site
supervisor at City of Ventura
Recreation Department and
strong program coordinator
at Girls Inc.
Ellecia Bitner Teen & Eureka! 2+ years working at Boys and 40 Existing Paid Coordinator Girls Club of Santa Barbara.
Working with youth focused
on activity development and
mentoring. Promoted to
director of one Boys and
Girls Club affiliate.
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G. Financial
Completed by [email protected] on 12/26/2022 8:03 PM Case Id: 31730
Name: Girls Inc. of Carpinteria Out-of-School Programs
Address: *No Address Assigned
G. Financial
Please provide the following information.
G.1. Does the applicant have sufficient cash reserves to G.4. Are there any outstanding financial audit findings pay for program costs as they are incurred? which remain unresolved? CDBG funds are provided on a cost-reimbursement basis; proof No of payment will be required prior to CDBG reimbursement.
Yes G.5. Did the Agency expend $750,000 or more in federal funds in its last fiscal year?
G.2. Select the month in which your Agency's fiscal year No ends.
June
G.3. Does your Agency have any outstanding litigation or other legal issues
No
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H. Insurance
Completed by [email protected] on 1/12/2023 4:56 PM Case Id: 31730
Name: Girls Inc. of Carpinteria Out-of-School Programs
Address: *No Address Assigned
H. Insurance
Updated insurance must be submitted immediately upon expiration.
H.1 Upload the following Certificates of Insurance and enter their expiration dates: For a description of County insurance requirements, click here.
0 General Liability
GIC 2022-23 lnsurance.pdf
Expiration Date
09/26/2023
0 Automobile Insurance
GIC 2022-23 lnsurance.pdf
Expiration Date
09/26/2023
0 Workers Compensation
GIC 2022-23 lnsurance.pdf
Expiration Date
09/26/2023
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0 Professional Liability
GIC 2022-23 lnsurance.pdf
Expiration Date
09/26/2023
0 Sexual Misconduct Liability (required for contracts involving care/supervision of children, seniors, or vulnerable persons)
GIC 2022-23 lnsurance.pdf
Expiration Date
09/26/2023
•
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I. Proposed Program Budget
Completed by [email protected] on 1/12/2023 5:01 PM Case Id: 31730
Name: Girls Inc. of Carpinteria Out-of-School Programs
Address: *No Address Assigned
I. Proposed Program Budget
Please provide the following information.
1.1. CDBG eligible costs include those necessary for the operations of the CDBG-funded program, including labor, supplies, employee training, conferences, travel, marketing, etc. Ineligible costs include purchase of equipment and personal property.
List all budget line items below, including each individual CDBG-funded staff Position. Please limit your CDBG funding request to no more than four budget line items.
Email [email protected] with any questions.
Proposed Program Budget. Include the total budget for the proposed program and show which budget lines will include CDBG funds. Each staff position assigned to the project must be a separate line item.
Budget Line Item Funding From This Other Funding Program Total Application
Book Keeper and Data $2,500.00 $57,920.00 $60,420.00
Manager
Program Director $0.00 $69,471.00 $69,471.00
Program Facilitators $10,000.00 $465,700.00 $475,700.00 Program Scholarships $12,500.00 $112,000.00 $124,500.00 Program Supplies $0.00 $77,905.00 $77,905.00
Membership Clerk $0.00 $35,360.00 $35,360.00
TOTAL $25,000.00 $818,356.00 $843,356.00
1.2. Funding Sources for Proposed Program
Identify sources of leveraged funding, including in-kind match, for this activity in the tables referenced below.
Include the status of these funds {i.e. cash on hand, grants received, planned fundraising, in-kind amount for volunteers, staff time, etc.). BE SPECIFIC - don't just say "Private Trust," say "Private Trust: John and Jane Doe Memorial Foundation," list all anticipated loans, etc. Include any restricted/unrestricted reserve funds you intend to use, as well. Details can be provided as an additional uploaded document. •
Total sources must match total budget above.
Other Funding (Name of Status Amount{$) Anticipated award Source) notification date
County of Santa Barbara Pending $25,000.00 07/01/2023
Avantor Pending $75,000.00 02/1/2023
Program Income Committed $546,470.00 02/1/2023
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Mithuin Foundation Committed $35,000.00 6/30/2023
Page Foundation Committed $13,000.00 02/1/2023
Latkin Foundation Not Yet Requested $5,000.00 06/01/2023 Lottie Daniels Foundation Not Yet Requested $28,800.00 05/1/2023 City of Carpinteria Committed $25,000.00 09/01/2023
Stone Family Foundation Committed $30,000.00 12/25/23
Whale Beach Foundation Committed $10,000.00 08/22/2023
Bower Foundation Committed $20,000.00 03/4/2023
Individuals/Corporations Committed $30,086.00 02/1/2023 Total program revenue $843,356.00
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J. Required Documentation
Completed by [email protected] on 1/12/2023 10:36 AM Case Id: 31730
Name: Girls Inc. of Carpinteria Out-of-School Programs
Address: *No Address Assigned
J. Required Documentation
Please provide the following information. The circle to the left of each file will be filled with a green checkmark upon successful document upload. If necessary, you may upload multiple documents under a single category.
Please download, complete, and upload below
• W9
• Conflict of Interest Statement
Documentation
0 W-9 *Required
GIC 2023 W-9.pdf
0 Form 990 *Required
Girls Inc of Carpinteria June 2021 Form 990 Public Disclosure Copy (2).pdf 0 Articles of Incorporation and Bylaws "Required
GIC Articles of Incorporation-Name Change 1990.pdf
0 Federal Tax Exemption Letter *Required
Girls Inc. of Carpinteria IRS Tax Determination Letter (2).pdf 0 Most Recent Audited Financial Statements *Required
Girls Inc of Carpinteria I June FY20-21 Audited Financial Statements.pdf Printed By: Maryso/ Smith on 2/6/2023 24 of 27
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D Most Recent Single Audit {see question 1.5)
**No files uploaded
0 Organizational Chart *Required
Girls Inc. 2022 Org Chart (1).pdf
0 List of Board of Directors "Required
Girls Inc. Carpinteria Board Roster 2022-2023.docx (l).pdf 0 Conflict of Interest Statement "Required
County 2023 GIC Conflict of Interest Statement.pdf
0 Resumes of Program Team "Required
GIC 2022 Kenya Rodriguez Resume.pdf
GIC 2022 Yvana Velasco Resume.pdf
GIC 2022 Paola Vega Resume.pdf
GIC 2023 Ellecia Bittner Resume.pdf
GIC 2023 Resume Lei-Helani Talaro.pdf
0 Blank Intake Form "Required
GIC 2021 ASE Registration.pdf
GIC 2021-2022 Scholarship Application.pdf
0 Handouts and Promotional Material
GIC Summer 2022 Newsletter.pdf
0 Additional Documentation
Girls Inc. of Carpinteria 2021-22 Impact Report.pdf
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Submit
Completed by [email protected] on 1/12/2023 5:02 PM Case Id: 31730
Name: Girls Inc. of Carpinteria Out-of-School Programs
Address: *No Address Assigned
Submit
Please provide the following information.
I CERTIFY THE FOLLOWING:
li::'.J The information contained in the application and all attachments is true to the best of my knowledge. li::'.J The Agency is a 501(c)(3) or (4) Non-Profit Organization.
IF AWARDED FUNDS, THE AGENCY CERTIFIES THAT:
li::'.J It will notify the County in writing of any proposed changes to the project's scope, schedule, or budget, and it understands that all changes must be approved by the County before they are implemented. li::'.J It will comply with Federal, State and County regulations and policies applicable to the source of funds awarded. li::'.J It understands that the County, HUD or other federal entity shall have access to all program and financial records related to the program for monitoring or audit purposes. li::'.J There will be sufficient funds, including County and other sources of funds, to operate the program as proposed. li::'.J There will be sufficient staff capacity to effectively administer the program. li::'.J It will income-qualify all program participants (beneficiaries) in accordance with 24 CFR Part 5.609 (Part 5), unless certified by the County as an Area Benefit or Presumed Beneficiary program. li::'.J It will collect income, race and ethnicity data on low-income persons and, if applicable, special populations such as elderly, abused children, homeless, disabled, HIV/ AIDS persons (see definitions of special needs populations in question D3 of the application).
li::'.J It will retain records relating to the use of federal funds for a period not less than five years. li::'.J It has, or will have in place prior to the execution of an agreement with the County, a personnel policy with an Printed By: Marysa/ Smith on 2/6/2023 26 of 27
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affirmative action plan and grievance procedure.
It will provide timely performance reports as required in the executed agreement with the County.
It will provide proof of insurance described in the "Insurance" section of the application and will provide updated insurance immediately upon expiration.
It will comply with the Federal Funding Accountability and Transparency Act (FFATA) - 2 CFR Part 170.
It will comply with 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
It will comply with Generally Accepted Accounting Principles. li'.J If its program serves homeless or at risk of homeless clients, it will comply with the County's Coordinated Entry System (CES) and Homeless Management and Information System (HMIS).
Signature
Jamie Collins
Electronically signed by [email protected] on 1/12/2023 10:36 AM Date
01/12/2023
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ATTACHMENT D
NBCC Safe Parking Carpinteria
Community Development Block Grant Public Service Application City Council Staff Report
March 13, 2023
A. Applicant Information
Completed by [email protected] on 1/13/2023 2:10 PM
Case Id: 31796
Name: NBCC Safe Parking Carpinteria (CDBG) - 2023/24
Address: *No Address Assigned
A. Applicant Information
Please provide the following information
Click here to download the FY 2023-24 NOFA
ORGANIZATION INFORMATION
A.1. Legal name of organization
NBCC
A.2. Physical Address
324 E. Carrillo Street, Suite C Santa Barbara, CA 93101 A.3. Mailing address
324 E. Carrillo Street, Suite C Santa Barbara, CA 93101 A.4. Organization Web Site
www.sbnbcc.org
A.5. DUNS Number
071310010
A.6. Federal EIN/TIN Number
77-0556795
PRIMARY CONTACT INFORMATION
A.7. Title
Executive Director
A.8. First Name
Kristine
A.9. Last Name
Schwarz
A.10. Phone
8059637777144
A.11. Email
[email protected]
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ADDITIONAL CONTACT INFORMATION
A.12. Agency's Chief Executive
Kristine Schwarz
A.13. Phone
8059637777144
A.14. Email
[email protected]
A.15. Program Coordinator
Ted Grunt
A.16. Phone
8058458492
A.17. Email
[email protected]
A.18. Financial Coordinator
Kristine Schwarz
A.19. Phone
8059637777144
A.20. Email
[email protected]
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B. Funding Request
Completed by [email protected] on 1/13/2023 2:10 PM
Case Id: 31796
Name: NBCC Safe Parking Carpinteria (CDBG) - 2023/24
Address: *No Address Assigned
B. Funding Request
Please provide the following information.
8.1. Select the jurisdiction for which you are applying for funding Carpinteria
8.2. Amount requested for this program (minimum $15,000 grant request for Santa Barbara County):
$15,000.00
8.4. If yes, list the amounts requested from each jurisdiction and whether or not the funds have been committed. If no, leave this table blank.
Amount($) Committed?
Goleta $15,000.00 No
Lompoc $15,000.00 No
Santa Maria $20,000.00 No
City of Santa Barbara $50,000.00 No
TOTAL $100,000.00
8.5. List the name(s) and title(s) of the organization's staff who attended mandatory training.
Kristine Schwarz, Executive Director
Victoria Garfield, Grants Administration Director
8.6. Select the Supervisorial district in which the program office is located.
District 2 - Hart
B. 7. Agency Mission Statement
Since being founded in 2000, New Beginnings Counseling Center's mission has been to provide quality, affordable counseling, shelter, case management, and education that strengthens our community and provides our clients with the ability to lead healthy and productive lives. The wraparound services offered through our four core programs allow our clients to receive multi-faceted and tailored care, enabling them to make meaningful changes in their own lives and in the lives of those around them. In fiscal year ended June 30, 2022, our agency served a total of 1,451 unduplicated individuals.
Years of operation
8.8. How long has your agency been in operation?
22 years
B.9. How long has the proposed program been in operation? 18 years
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B.10. Was the proposed CDBG program funded by the County in FY 2022-23? Yes
B.11. Is your agency a Faith-Based Organization?
I.e. congregations; national denomination networks (ex: Catholic Charities, Lutheran Social Services) or networks of related organizations (ex: YMCA and YWCA); and freestanding religious organizations, which are incorporated separately.
No
B.12. In addition to the proposed program for CDBG funds, please provide a brief description of all of your Agency's programs and services.
Our four core agency programs provide essential services to the most vulnerable Santa Barbara County populations. ----The Donald J. Willfong Community Counseling Clinic provides low-cost counseling and psychological assessments by 25 masters arid doctoral-level volunteer counselors supervised by 7 volunteer masters and doctoral-level licensed clinicians. This program serves 225 low- income, English and Spanish-speaking individuals, groups, couples, families and youth monthly and provides over 4,000 counseling hours each year. We are a Medi-Cal provider and have a sliding scale, with our average fee being $13 per counseling hour. The clinic also provides HI PAA-compliant telehealth services and contracts mental health services to community partners. --The Safe Parking Shelter and Rapid Rehousing Program provides safe overnight shelter for vehicular homeless persons countywide. New Beginnings has run the program since 2004 and has grown it to become the leading vehicular homeless program in the country. The program provides rapid rehousing, case management, housing navigation, housing retention services and financial assistance to Safe Parking clients and people referred through Coordinated Entry to transition them into and help them to maintain secure housing. --The Life Skills Parenting Education Program provides a series of psychoeducational classes and hands-on parenting skills, mindfulness strategies, and overall life skills to low- income families and individuals, veterans, and disadvantaged youth.
--The Supportive Services for Veteran Families (SSVF) Program provides short-term case management and temporary financial assistance to low-income veteran individuals and families living in or transitioning to permanent housing in both North and South counties. Our veteran program is CARF accredited. --We also provide contracted supportive housing retention services for the Housing Authority of the City of Santa Barbara Veteran PSH at Johnson Court.
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C. Program Information
Completed by [email protected] on 1/13/2023 3:23 PM
Case Id: 31796
Name: NBCC Safe Parking Carpinteria (CDBG) - 2023/24
Address: *No Address Assigned
C. Program Information
Please provide the following information.
C.1. Name of program
Safe Parking Shelter and Rapid Rehousing Program
C.2. Street address of the proposed program
324 E. Carrillo Street, Suite C Santa Barbara, CA 93101 C.3. Briefly summarize the program that is to be funded with CDBG/HSC funds; You will have an opportunity to provide a more detailed description in question C.8 below.
The Safe Parking Shelter and Rapid Re-Housing Program provides safe overnight shelter for vehicular homeless persons county-wide. Safe Parking also provides case management, street outreach, housing navigation and retention services, and financial assistance to shelter program clients and homeless individuals referred to our agency through CES, to help them transition into and maintain permanent secure housing. Funding from this request would be utilized for homeless Carpinteria residents only.
C.4. Select the Human Services Commission priority that best describes your agency's proposed program for which you are seeking funding.
Shelter the homeless
C.5. Enter the number of persons, by income, expected to be served by the proposed program during the fiscal year July 1, 2023 - June 30, 2024.
Count all members of a household when the entire household is served (e.g. food banks); for services targeting individuals (e.g. mental health counseling}, count only the person receiving services.
Persons 0-30% 425
Persons 30%-50% 50
Persons 50%-80% 25
Persons >80% 0
TOTAL 500
C.6. Define the program's service area. This may be defined in terms of streets, census tracts, city/county boundaries, or another similar method.
The Safe Parking Program serves the entirety of Santa Barbara County. The program currently maintains 146 spaces in 26 parking lots in South County area churches, business, and city and county offices, sheltering over 150 families and individuals nightly. Additionally, we maintain a North County lot in Lompoc, which provides an additional 10 spaces for our clients. As well, we are in the process of expanding the program to the City of Carpinteria. Clients county-wide Printed By: Marysa/ Smith on 2/6/2023 5 of 25
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are also referred to the rapid rehousing portion of the program through Coordinated Entry and are housed throughout the county. We continue to actively perform street outreach in cities county-wide that do not currently allow the shelter aspect of the program such as Santa Maria, while also providing rapid rehousing services in these areas.
C.7. Select the area of the County which the program primarily serves.
Countywide
C.8. Describe the program to be funded, including the type of activities that will be provided and the population to be served.
The Safe Parking Shelter and Rapid Re-Housing Program provides safe overnight shelter for vehicular homeless persons county-wide. Safe Parking also provides case management, street outreach, housing navigation and retention services, and financial assistance to program clients and homeless individuals referred to our agency through the Coordinated Entry System, to help them transition into and maintain permanent secure housing. The Safe Parking Program primarily serves vehicular homeless individuals through our shelter and rapid re-housing program and homeless individuals referred to us through Coordinated Entry. Of the 564 unduplicated clients we served last fiscal year through the Safe Parking program, 20% were seniors over 63, 57% of clients were over 55, 20% had three or more disabling conditions, and 34% were chronically homeless.
The services provided to Carpinteria residents with the requested CDBG funding would include comprehensive rapid rehousing services provided by our program, and vehicular shelter case management services as available to Carpinteria residents, with the ultimate goal of helping Carpinteria residents to transition back into permanent and traditional housing. Rapid rehousing services would include all aspects of housing navigation to help Carpinteria residents find and successfully gain access to housing, as well as housing retention services to assist them in maintaining their housing. Specific shelter case management services would include connecting clients to basic necessities like food, clothing, etc. Additionally, financial assistance would be available through matching funds, to assist Carpinteria residents with their security deposits, short-term rental assistance, and other housing stability financial needs such as utility deposits. Staff would work with Carpinteria residents from a progressive engagement perspective to help clients become self-sustaining in their housing so that they do not return to homelessness.
C.9. Provide a concise, objective statement of work to be incorporated into the program's contract if the program is selected for funding.
The Safe Parking Shelter and Rapid Re-Housing Program provides safe overnight shelter for vehicular homeless persons in Santa Barbara County. Safe Parking also provides rapid rehousing, case management, street outreach, housing navigation and housing retention services, and financial assistance to program shelter clients and the homeless referred through Coordinated Entry, to transition them into, and help them to maintain, secure and permanent housing.
C.10. Describe the unmet need to be addressed by this program The vehicular homeless represent one of our county's most significant homeless subpopulations. In the 2022 Santa Barbara County Point in Time Count, 35% of all individuals counted were sleeping in vehicles (686 individuals in total), representing a 10% increase from the previous year. The size of this population was the same as the number of individuals living unsheltered on the street- representing more than 50% of the unsheltered population - and exceeded the number of individuals residing in a shelter during the count. There was also a 12% overall increase in the number of homeless individuals compared to 2020, and unsheltered homeless individuals accounted for 70% of the county's total homeless population. This data indicates a significant community need to serve this population that is uniquely met by our evidence-supported program. 1% of the homeless individuals counted were located in Printed By: Marysa/ Smith on 2/6/2023 6 of 25
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Carpinteria and Summerland.
Through outreach in Carpinteria, we have seen significant interest in both the shelter and rapid rehousing aspects of our program. Although due to City restrictions we have previously been unable to open a shelter lot in the City, staff have continued to advocate for the program and refer clients when possible to shelter lots in other parts of the County. Many prospective shelter clients are interested in the program when our new Carpinteria lots open. The program currently has five uduplicated households living in motor homes that are ready for program services when they become available. With regards to rapid rehousing, we have been able to house four Santa Barbara clients in Carpinteria, and one Carpinteria resident in Santa Barbara thus far this fiscal year through the Safe Parking Program, and additional clients through our Supportive Services for Veteran Families Program. We continue efforts to identify landlords willing to house program clients in Carpinteria.
C.11. Describe this program's needs assessment process. How did your agency determine the need for this program, and how often do you reevaluate and perform needs assessments? Our agency continues to utilize the annual County Point in Time Count Survey to quantitatively assess the need for the Safe Parking Program. As stated above, the most recent survey shows a 10% increase in the number of unsheltered individuals living in their vehicles county-wide when compared to 2020, which represents 35% of all homeless people countywide.
Additionally, we engage in ongoing dialogue with the City Manager and other leadership of the City of Carpinteria, as well as local advocacy groups such as those organized by Fr. Martini and St. Joseph Church to determine hot spots and the need for our program in neighborhoods throughout Carpinteria. Also, our partner and neighborhood organizations consistently report increases in observations of people living in their vehicles.
As well, we collect quantitative and qualitative data which has helped the City of Santa Barbara, for example, inform their most recent Homeless Needs Assessment, located within the 2020-2024 Santa Barbara Consolidated Plan. We utilize the data provided by this assessment, as well as: the Santa Barbara County Phase II Community Action Plan to Address Homelessness, the City of Goleta Homelessness Strategic Plan, the City of Santa Maria Consolidated Plan for fiscal year 2020-2025, and the City of Lompoc 2020-2024 Consolidated Plan, when determining the need for our program throughout the County. The Santa Barbara County Phase II Community Action Plan to Address Homelessness specifically addresses the increases in vehicular homelessness shown by the Point in Time Count, and lists "Identify new sites for alternative housing models and vehicular parking programs across the county" as a key action.
Anecdotally, since the program's inception in 2004, the unrelenting demand for shelter lot spaces demonstrates the need for it. We have collected data on this program for more than a decade and are the national evidentiary source supporting the need for vehicular homeless shelter programs.
C.12. Describe how your agency collaborates with other organizations that provide similar services and how you work together to reduce duplication, share data, and collaborate on the provision of services. Explain the results.
The Safe Parking Program utilizes community collaboration with faith-based organizations, law enforcement, local government, county public and mental health, housing providers, healthcare providers, shelters, and community and regional non-profits to establish and maintain program lots and coordinate rapid rehousing service delivery to our clients. As a result, our program holds over 30 partnership agreements for our program lots, including our newest lot in Lompoc, in collaboration with the City of Lompoc. In addition to our established MOUs with The Corporation for Better Housing, SB Neighborhood Clinics, and Partners in Housing Solutions, we also work with partner agencies, including but not limited to: The Housing Authorities of the City and County of SB, SB Community Housing Corporation, People's Self Help Housing, Behavioral Wellness, The Department of Public Health, Cottage Health, Printed By: Marysa/ Smith on 2/6/2023 7 of 25
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Sanctuary Centers, Buena Vista Care Center, CenCal, The Department of Social Services, Pilgrim Terrace, The Independent Living Resource Center, Mental Wellness Center, American Indian Health and Services, VA, Family Service Agency, SB ACT, Doctors Without Walls, Good Samaritan, City Net, Salvation Army, PATH, and The SB Rescue Mission, to utilize long-established relationships and partnerships to strategically maximize agency and community resources in providing financial assistance, crisis intervention, and quickly transitioning the homeless back into housing. As the only program in the County specifically dedicated to working with the vehicular homeless, there is naturally no duplication of services with regards to the shelter aspect of our program. Our agency is often referred some of the most challenging unsheltered clients through Coordinated Entry and we take the lead in securing housing for these clients when working with community partners.
C.13. How are clients referred to the program?
Clients are referred to our program by other local agencies, other clients, self-referrals, board members, and CES.
Additionally, clients are referred through partner agencies in the Continuum of Care, law enforcement, local faithbased organizations, traditional shelters, the Cottage Health system, City and County Housing Authorities, City and County Transportation Departments, Waterfront and other departments, and by local elected officials.
Once we begin offering the shelter component of Safe Parking in Carpinteria, we will create a referral process for both community member and organizational referrals, as well as local government, law enforcement, businesses, etc.
C.14. Describe your program's outreach or marketing activities to meet the CDBG National Objective to serve primarily low-income persons.
The Safe Parking Program's outreach strategy is to provide barrier-free access to our services. Clients are referred to our program by other local agencies, other clients, self-referrals, and CES. Our agency actively participates in outreach efforts with community partners to identify the newly homeless and connect them to targeted services. Staff also participates in nearly all regional outreach efforts including the County PIT Count and the Veterans Stand Down. Our website, marketing, and program materials are available in both English and Spanish and our offices and website are both accessible to those with disabilities.
New Beginnings engages in regular outreach on multiple platforms, e.g., social media, web-based, radio, television, and participation in community events targeted to assist low-income individuals and families experiencing homelessness, such as the Housing Santa Barbara Day, etc. Collateral materials are produced in both English and Spanish. In addition, New Beginnings partners with many local agencies and organizations who serve minorities, women, seniors, etc., providing program information materials, making presentations about our services, and inviting these agencies and organizations to make in-service presentations at our monthly all-agency staff meeting so that we may have a two-way dialogue about the services we provide and populations we serve, allowing for reciprocal collaboration and referrals. As well, New Beginnings staff sits on numerous regional committees that address the needs of diverse and under-served populations throughout the county.
Street Outreach is performed in Carpinteria on a weekly basis with other service providers. Although we have seen significant interest in the shelter aspect of our program in Carpinteria, most prospective clients are unwilling to relocate to other areas of the County and are only interested in shelter services when Safe Parking lots become available in Carpinteria.
C.15. Describe how your organization provides culturally sensitive services and ensures access to non-Englishspeaking populations.
We have three staff members in the Safe Parking Program that are fluent in both English and Spanish, one in North and two in South County, and another three staff members that are conversational in Spanish and able to assist Printed By: Marysa/ Smith on 2/6/2023 8 of 25
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clients that are monolingual. Many of our program staff are bi-cultural. With regards to our Counseling Clinic, we are working to fill our open Spanish Intake Coordinator position and in the meantime, our three Spanish-speaking counselors have been assisting with intakes for prospective monolingual clients. Many of our counselors are also bicultural. Additionally we have agency administrative/financial staff as well as staff from other programs that are also bilingual. As well, we are an equal opportunity employer and all applicants are considered without regard to race or ethnicity. All marketing materials and program paperwork for each of our four core programs are available in both English and Spanish.
New Beginnings has long embraced the Housing First model and we make every effort to remove every barrier to service for our clients, ensuring that staff and board is trained in all areas of diversity, equity, and inclusion and that our approach to services and our organizational culture is one of overall inclusiveness. We also have people with lived experience on both our board and staff and this helps us tremendously in identifying areas that need to be strengthened. As well, we have established accommodation policies in place and make clients aware of their rights as clients, tenants, and consumers.
New Beginnings has long been committed to diversity and recognizes the barriers faced by women, individuals who identify as LGBTQ+, Veterans, minorities, the disabled, and others who come from historically underserved and marginalized backgrounds. We engage in ongoing education and training and solicit feedback from community stakeholders and those we serve in an effort to continue our growth in providing culturally sensitive services.
C.16. How do you ensure that prospective beneficiaries have access to your services? (E.g. transportation assistance, remote or at-home delivery of services, etc.). Are all facilities used to provide program-related services ADA-compliant?
Our offices, website, documents, job postings and services are accessible to those with hearing and visual impairments and physical disability. We are an equal opportunity employer and all applicants are considered without regard to physical or mental disability. Additionally, all three of our offices are ADA compliant and two of our offices have elevators accessible to clients while the third is located on the ground floor.
Staff members from our Safe Parking and SSVF programs often drive clients to important meetings, medical appointments, and lease signings. We have recently procured a passenger van to transport the residents of Johnson Court when needed, as the majority of residents are elderly and or disabled. Additionally, many of our clients are homeless and do not have access to transportation so our Case Managers will often meet with them in public spaces such as parks and coffee shops to eliminate barriers to service. Additionally, both programs perform outreach countywide in encampments, on the street, in parking lots, and similar locations. Both of these programs have also been able to provide clients with bus passes and gift cards for gas as funding permits. Our Counseling Clinic provides telehealth counseling through Zoom Communications to all clients as requested. This allows our clients with disabilities to receive counseling services from the comfort of their home.
C.17. Describe your organization's efforts to include diversity, equity, and inclusion in its outreach activities to ensure access to services for all.
Two years ago, our Board of Directors developed an initiative to invest in essential training, review of our policies and procedures, and an agency wide survey through a local firm specialized in DEIJ. This initiative allowed us to directly engage our Board of Directors, staff, and volunteers in order to develop a common language around DEIJ, while also providing a safe space to discuss these issues with regards to service delivery to our clients. The survey results we obtained allowed us to create a roadmap for future improvements to our agency policies and procedures while also providing our Board of Directors' DEIJ committee with ample material to shape their future goals and areas of focus.
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discussed how to use appropriate and common language surrounding issues related to DEIJ, and allowed all agency personnel to discuss their reservations and questions regarding DEIJ as well as the next steps our agency should take in its implementation. The survey and trainings allowed us to ensure that all individuals at our agency were being heard, while also providing personnel with essential information allowing them to more effectively help their clients.
As stated above, we have many bilingual and bicultural staff members and volunteer counselors to ensure culturally sensitive services, and we work to make our services as barrier-free as possible for clients.
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D. Federal Eligibility
Completed by [email protected] on 1/13/2023 3:23 PM
Case Id: 31796
Name: NBCC Safe Parking Carpinteria (CDBG) - 2023/24
Address: *No Address Assigned
D. Federal Eligibility
Please provide the following information.
D.1. Select ONE of the following criteria under which the proposed program qualifies. (Click on each option to see the definition before making your final selection).
Presumed Benefit
D.2. Presumed Beneficiary
Presumed Benefit: The program will exclusively serve a population meeting the HUD definition of Presumed Beneficiary. CLICK HERE for the list of Presumed Beneficiary populations.
Project proposes to EXCLUSIVELY serve a population presumed to qualify under CDBG in accordance with HUD definitions below; please select the population that applies. (For a detailed definition of "Severely Disabled" and "Homeless," click here.)
Homeless persons
The applicant must collect race and ethnicity information from its clientele in accordance with Census categories.
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E. Program Goals
Completed by [email protected] on 1/13/2023 3:23 PM
Case Id: 31796
Name: NBCC Safe Parking Carpinteria (CDBG) - 2023/24
Address: *No Address Assigned
E. Program Goals
Please provide the following information.
E.1. Identify the number of unduplicated clients to be served by the proposed program.
If a person receives multiple counseling sessions annually, count that person one time. If a person visits a food bank multiple times in the year, count all members of the family at each visit. 500
E.2. List up to two other quantifiable outputs/performance targets. For each output or target, describe how program participants' lives will be improved.
Output examples: # of services provided, e.g. meals, classes, counseling or case management sessions, etc. Impact examples: improve nutrition/health, increased self-sufficiency, change in economic status, etc.
Goal Description Number Impact Expected
300 unduplicated people will 300 Clients who received Rapid Re-Housing case management services receive Rapid Re-Housing case will have increased access to housing navigation and retention management services. assistance.
E.3. List two quantifiable outcomes. Outcomes should be related to the impacts described in the goals above.
Outcome examples: # of clients who report improved well-being on surveys or measurements, # of clients who enter permanent housing, etc.
Goal Description Number Impact Expected
Unduplicated people housed 60 Clients exited who obtained housing Unduplicated people 45 Clients who exited and obtained/retained other income obtained/retained other income
E.4. Describe your client intake process. You will be required to upload a blank intake form in the "Required Documentation" section.
Note: To qualify for an award of CDBG funds, the agency must collect race and ethnicity information from all clients and, if required, income documentation.
Our intake process includes the collection of demographic information including race, ethnicity, age, gender, disability, and length of time homeless. In addition, although all of our clients are homeless, a presumed beneficiary category, we document client income and determine program eligibility at intake and at re-certification intervals.
Clients are required to provide income documentation in the form of payroll stubs, benefit determination letters, bank statements, etc. All information is documented in HMIS and in the individual client's file.
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of time homeless, prior living situation, residence history, and housing status, e.g., where the individual and/or family is sleeping, e.g., in a place not designated for sleeping, in a shelter, exiting an institution, etc.
As well, information regarding the household's health insurance, disability, domestic violence history, institutional history, and veteran status is collected.
Clients are asked to review and sign Releases of Information and Service Agreements, to review program rules and guidelines and client rights. An in-depth discussion of the client's service needs is also conducted.
Finally, staff work with each client to develop and implement a Housing Stabilization Action and Case Management Plan, which includes a discussion of the client's housing preferences.
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F. Capacity
Completed by [email protected] on 1/13/2023 3:24 PM
Case Id: 31796
Name: NBCC Safe Parking Carpinteria (CDBG) - 2023/24
Address: *No Address Assigned
F. Capacity
Please provide the following information.
F.1. Describe your Agency's experience and capacity in assisting clients and meeting goals and objectives.
Our program staff demonstrate a strong ability to provide exceptional services to our clients each year. The program currently consists of: one Homeless Services Director, two Program Managers (one of whom is transitioning out of the role and assisting us with training), two South County Case Managers, one North County Case Manager, two Housing Navigators, three Housing Retention Specialists, two South County Parking Lot Monitor and Outreach Workers, and one North County Parking Lot Monitor and Outreach Worker. All staff are trained on federal, state, and local regulations, best practices as outlined by HUD, the VA, USICH, NAEH, etc., Housing First, SOAR, and a variety of other monthly trainings. All staff receive regular training at both the regional and national level and are trained in best practice, evidence-based models in rapid rehousing and other relevant interventions. Significant resources are dedicated to staff training at New Beginnings.
Since 2004, our agency has been able to successfully operate the Safe Parking Program in cooperation with numerous local churches, governmental and non-profit agencies, and businesses. Our program is the first of its kind and has served as a model for dozens of communities throughout the country. In the past 17 years, we have been able to house hundreds of individuals and shelter thousands of homeless individuals and families. We consistently meet our program goals each year, and continue to expand our services to further support our clients and community.
Additionally, we have a long history of effectively and efficiently utilizing grant funding from a variety of sources.
In the July-June 2021-2022 fiscal year, Safe Parking served 564 unduplicated clients through street outreach, shelter, and rapid rehousing. Of these, 331 clients received vital rapid rehousing case management. Our case managers connected 35 clients to employment, housed 55 households, and assisted 93 individuals to obtain or maintain noncash income.
F.2. How does your organization ensure that its Board and staff reflect the diversity of Santa Barbara County? Describe efforts being made to be diverse, equitable, and inclusive, including appointing and hiring persons that reflect the age, gender, race, ethnicity, disability, income, etc. of the community.
Our Board of Directors membership is representative of the target population we serve in that two board members are formerly homeless and one is a former client of our Supportive Services for Veteran Families Program.
Additionally, we have multiple board members with children and family members who either are or were homeless, and others struggling with severe mental and physical health issues and disabilities. Two board members are military veterans, and two others work directly in the mental health field. Some members also serve on the boards of our partner agencies. Our board is also demographically representative of the population we serve.
As stated previously, our Board has invested heavily in DEIJ awareness and training for our agency in the last two years. The board hosts a dedicated DEIJ committee to oversee this initiative on a continuing basis.
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with disabilities, and people with lived experience, with more than 40% of our staff representing these diverse groups.
We have multiple staff who represent multiple ethnic and racial groups and speak multiple languages. Our recruitment efforts reflect our DEIJ policies and procedures. Agency leadership works with our human resources department to ensure equity and inclusion in our hiring and advancement policies.
F.3. Describe your organizational plan to continue programs should there be a reduction in staff or volunteers in the face of another health emergency or natural disaster.
Since the initial onset of the pandemic, we have experienced significant turnover and an overall reduction in staff across nearly all of our programs- a problem that has persisted years later. To combat this, we have focused on promoting intentional redundancy in key positions that are essential to operating the agency and our programs, thereby duplicating the critical components or operational and programmatic functions, tasks and responsibilities of our agency with the intention of increasing reliability of the system, as a backup, and ultimately to improve actual agency performance. In the last year, we have been able to split our Operations Manager position into two separate positions- Finance Associate and Office Manager to further this goal. We are also adding program coordinator positions to each major program, and a Program Director position in the new fiscal year. As well, we will be developing a long-term plan in the the upcoming year as a part of our new five-year strategic plan to increase the staffing in our administrative department. In the face of another health emergency or natural disaster, we would continue to work to strengthen this redundancy in order to limit the impact on our staff, programs and clients.
F.4. List the staff positions that will be dedicated to the proposed program. In addition to your answer, please upload bios or resumes of key staff in the Documents section.
For each position, include: a} name, b} title, c} experience and qualifications, d} projected number of hours per week dedicated to the proposed program, e) whether it is an existing position or will be a new hire, and f} whether paid or unpaid.
Name of Staff Position Title Experience and Hours/Week Existing or Paid or Person Qualifications New? Volunteer?
Kristine Schwarz Executive Director Licensed mental health 15 Existing Paid clinician, 11 years with
NBCC, over 22 years
experience with population
Lisa Falcone Homeless Services Recent hire with over 16 20 Existing Paid Director years experience with
population, holds Social
Work and Racial Equity
certifications
Cassie Roach Program Manager 7+ years with program, 20 Existing Paid significant training and
experience
Ted Grunt Program Manager Recent hire working 40 Existing Paid towards M.A in Social
Work, previous experience
as a Caseworker for SB
Department of Behavioral
Wellness
Cora Patton South County Recently rehired with 2+ 40 Existing Paid Printed By: Marysa/ Smith on 2/6/2023 15 of 25
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Senior Case years experience with
Manager program
Debra Hamrick South County Case Recent hire with previous 40 Existing Paid Manager experience at SB County
Behavioral Wellness and
other local homeless
services agencies
Maria Niswonger Housing Retention Recent hire with degree in 40 Existing Paid Specialist Psychology
Oliver Preciado Housing Retention Recent hire and previous 40 Existing Paid Specialist intern with program. Holds
B.A in Justice Studies
Dianna Suarez North County Case Over one year experience 40 Existing Paid Manager with program. Has
experience working with
the homeless, youth, and
victims of domestic
violence
Nico Torres Housing Navigator Over one year experience 40 Existing Paid with program. Has
experience working with
property managers and
youth counseling, Holds a
B.A in Psychology
Don McKinney Housing Navigator Recent hire with previous 40 Existing Paid Housing Navigator
experience
Tim Griggs Housing Retention Recent hire with M.A in 40 Existing Paid Specialist Social Work and previous
experience as a Housing
Specialist
Robert Strojek South County Client 10+ years experience with 20 Existing Paid Liaison program, many field
certifications
Patricia Faulkner North County Client Over one year experience 20 Existing Paid Liaison with program. Has 4+ years
experience with population
Adrian Garrett South County Client Recent hire with previous 20 Existing Paid Liaison experience in the legal field
N/A Program Currently hiring for this 40 Existing Paid
Coordinator position
N/A Program Director Will hire for this position in 40 Existing Paid new fiscal year
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G. Financial
Completed by [email protected] on 1/13/2023 3:24 PM
Caseld: 31796
Name: NBCC Safe Parking Carpinteria (CDBG) - 2023/24
Address: *No Address Assigned
G. Financial
Please provide the following information.
G.1. Does the applicant have sufficient cash reserves to G.4. Are there any outstanding financial audit findings pay for program costs as they are incurred? which remain unresolved? CDBG funds are provided on a cost-reimbursement basis; proof No of payment will be required prior to CDBG reimbursement.
Yes G.5. Did the Agency expend $750,000 or more in federal funds in its last fiscal year?
G.2. Select the month in which your Agency's fiscal year Yes ends.
June If yes, upload the agency's most recent Single Audit in the Required Documentation section.
G.3. Does your Agency have any outstanding litigation or other legal issues
No
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H. Insurance
Completed by [email protected] on 1/13/2023 3:24 PM
Caseld: 31796
Name: NBCC Safe Parking Carpinteria (CDBG) - 2023/24
Address: . *No Address Assigned
H. Insurance
Updated insurance must be submitted immediately upon expiration.
H.1 Upload the following Certificates of Insurance and enter their expiration dates: For a description of County insurance requirements, click here.
0 General Liability
NBCC_General Liability Certficate- Includes Auto & Sexual Misconduct Coverage.pdf Expiration Date
01/18/2023
0 Automobile Insurance
NBCC_General Liability Certficate- Includes Auto & Sexual Misconduct Coverage.pdf Expiration Date
01/18/2023
0 Workers Compensation
NBCC_County of SB Workers Comp Certificate.pdf
Expiration Date
03/07/2023
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0 Professional Liability
NBCC_Professional Liability Certificate.pdf
Expiration Date
11/13/2023
0 Sexual Misconduct Liability (required for contracts involving care/supervision of children, seniors, or vulnerable persons)
NBCC_General Liability Certficate- Includes Auto & Sexual Misconduct Coverage.pdf Expiration Date
01/18/2023
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I. Proposed Program Budget
Completed by [email protected] on 1/13/2023 3:25 PM
Case Id: 31796
Name: NBCC Safe Parking Carpinteria (CDBG) - 2023/24
Address: *No Address Assigned
I. Proposed Program Budget
Please provide the following information.
1.1. CDBG eligible costs include those necessary for the operations of the CDBG-funded program, including labor, supplies, employee training, conferences, travel, marketing, etc. Ineligible costs include purchase of equipment and personal property.
List all budget line items below, including each individual CDBG-funded staff Position. Please limit your CDBG funding request to no more than four budget line items.
Email [email protected] with any questions.
Proposed Program Budget. Include the total budget for the proposed program and show which budget lines will include CDBG funds. Each staff position assigned to the project must be a separate line item.
Budget Line Item Funding From This Other Funding Program Total Application
Program Assistance to $0.00 $290,404.00 $0.00
Clients
Administration Occupancy $0.00 $128,461.00 $0.00
Outside/Professional $0.00 $57,707.00 $0.00
Services
Insurance $0.00 $25,700.00 $0.00
Administration Expense $0.00 $17,209.00 $0.00
Equipment $0.00 $12,000.00 $0.00
Employee Payroll- $0.00 $529,051.00 $0.00
Excluding positions below
Employee Benefits $0.00 $142,819.00 $0.00
Travel/Mileage $0.00 $59,400.00 $0.00
Marketing & Fund raising $0.00 $17,750.00 $0.00
Costs
Safe Parking Program $5,000.00 $65,000.00 $70,000.00
Manager Salary
Safe Parking Program $5,000.00 $55,000.00 $60,000.00
Coordinator Salary
Safe Parking South County $5,000.00 $53,240.00 $58,240.00 Case Manager Salary
TOTAL $15,000.00 $1,453,732.00 $188,240.00
1.2. Funding Sources for Proposed Program
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Identify sources of leveraged funding, including in-kind match, for this activity in the tables referenced below.
Include the status of these funds (i.e. cash on hand, grants received, planned fundraising, in-kind amount for volunteers, staff time, etc.). BE SPECIFIC - don't just say "Private Trust," say "Private Trust: John and Jane Doe Memorial Foundation," list all anticipated loans, etc. Include any restricted/unrestricted reserve funds you intend to use, as well. Details can be provided as an additional uploaded document.
Total sources must match total budget above.
Other Funding (Name of Status Amount($) Anticipated award Source) notification date
Program Manual Sales Pending $4,000.00 6/30/2024
SB City Safe Parking Committed $69,856.00 M/d/yyyy
Program Contracts
CenCal CoC Match Contract Committed $56,923.00 6/30/2024 Church/Faith-Based Pending $500.00 6/30/2024
Organization Grants
Foundation Grants Pending $25,000.00 6/30/2023
Santa Barbara City CDBG Pending $50,000.00 6/30/2023
City of Goleta CDBG Pending $15,000.00 6/30/2023
Santa Barbara County Not Yet Requested $50,000.00 6/30/2023 CDBG
City of Lompoc CDBG Pending $15,000.00 6/30/2023
City of Santa Maria CDBG Pending $20,000.00 6/30/2023
State ESG Grant Committed $69,969.00 M/d/yyyy
CoC Federal Grant Committed $113,315.00 M/d/yyyy
CoC Expansion Grant Committed $114,000.00 M/d/yyyy
HHAP 3 Grant Committed $181,000.00 M/d/yyyy
HOME TBRA Grant Committed $200,000.00 M/d/yyyy
Whole Person Care Grant Committed $185,000.00 M/d/yyyy
Santa Barbara County Committed $75,000.00 M/d/yyyy
Human Services Grant
Unrestricted Donations Pending $188,500.00 6/30/2024
Restricted Donations Pending $6,000.00 6/30/2024
City of Carpinteria CDBG Pending $15,000.00 6/30/2023
Total program revenue $1,454,063.00
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J. Required Documentation
Completed by [email protected] on 1/13/2023 3:25 PM
Case Id: 31796
Name: NBCC Safe Parking Carpinteria (CDBG) - 2023/24
Address: *No Address Assigned
J. Required Documentation
Please provide the following information. The circle to the left of each file will be filled with a green checkmark upon successful document upload. If necessary, you may upload multiple documents under a single category.
Please download, complete, and upload below
• W9
• Conflict of Interest Statement
Documentation
0 W-9 *Required
NBCC W-9 for 2023.pdf
0 Form 990 *Required
NBCC_2021 Form 990 Extension & 2020 Form 990.pdf
0 Articles of Incorporation and Bylaws *Required
NBCC_Filed Amended Articles of lncorporation.pdf
NBCC Articles Amendment - Name Change - FILED_9.10.22.pdf 0 Federal Tax Exemption Letter *Required
NBCC_IRS Determination Letter.PDF
0 Most Recent Audited Financial Statements *Required
NBCC_Most Recent Single Audit & Audit in Progress Letter.pdf Printed By: Marysa/ Smith on 2/6/2023 22 of 25
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0 Most Recent Single Audit (see question 1.5)
NBCC_Most Recent Single Audit & Audit in Progress Letter.pdf 0 Organizational Chart "Required
NBCC_Organizational Chart Safe Parking Highlighted.pdf
0 List of Board of Directors *Required
NBCC_Board of Directors Roster.pdf
0 Conflict of Interest Statement "Required
NBCC_Conflict of Interest Statement.pdf
0 Resumes of Program Team "Required
NBCC_Safe Parking Program Staff Resumes.pdf
0 Blank Intake Form "Required
NBCC_South & North County Intake Packets.pdf
0 Handouts and Promotional Material
NBCC_Agency Promotional Materials.pdf
D Additional Documentation
**No files uploaded
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Submit
Completed by [email protected] on 1/13/2023 3:26 PM
Case Id: 31796
Name: NBCC Safe Parking Carpinteria (CDBG) - 2023/24
Address: *No Address Assigned
Submit
Please provide the following information.
I CERTIFY THE FOLLOWING:
0 The information contained in the application and all attachments is true to the best of my knowledge. 0 The Agency is a 501(c)(3) or (4) Non-Profit Organization.
IF AWARDED FUNDS, THE AGENCY CERTIFIES THAT:
0 It will notify the County in writing of any proposed changes to the project's scope, schedule, or budget, and it understands that all changes must be approved by the County before they are implemented.
It will comply with Federal, State and County regulations and policies applicable to the source of funds awarded.
It understands that the County, HUD or other federal entity shall have access to all program and financial records related to the program for monitoring or audit purposes.
There will be sufficient funds, including County and other sources of funds, to operate the program as proposed.
There will be sufficient staff capacity to effectively administer the program.
It will income-qualify all program participants (beneficiaries) in accordance with 24 CFR Part 5.609 (Part 5), unless certified by the County as an Area Benefit or Presumed Beneficiary program. 0 It will collect income, race and ethnicity data on low-income persons and, if applicable, special populations such as elderly, abused children, homeless, disabled, HIV/AIDS persons (see definitions of special needs populations in question D3 of the application).
0 It will retain records relating to the use of federal funds for a period not less than five years. 0 It has, or will have in place prior to the execution of an agreement with the County, a personnel policy with an Printed By: Marysa/ Smith on 2/6/2023 24 of 25
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affirmative action plan and grievance procedure.
It will provide timely performance reports as required in the executed agreement with the County.
It will provide proof of insurance described in the "Insurance" section of the application and will provide updated insurance immediately upon expiration.
It will comply with the Federal Funding Accountability and Transparency Act (FFATA) - 2 CFR Part 170.
It will comply with 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
It will comply with Generally Accepted Accounting Principles. 0 If its program serves homeless or at risk of homeless clients, it will comply with the County's Coordinated Entry System (CES) and Homeless Management and Information System (HMIS).
Signature
Kristine J. Schwarz
Electronically signed by [email protected] on 1/13/2023 3:26 PM Date
01/13/2023
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City of Carpinteria
CourrrclI. AceruoR Srarr Reponr
March 13,2023
ITEM FOR COUNCIL CONSIDERATION
Consideration of Making Appointments to the Planning Commission, Architectural Review Board, Mobile Home Rent Stabilization Board, Carpinteria Open Space Management Advisory Board, Tree Advisory Board, Downtown "T" Business Advisory Board, lntegrated Pest Management Committee, Environmental Review Committee, Community Development Block Grant Committee, and Appoint Representatives to the Community Media Access Center and County Library Advisory Committee.
STAFF RECOMMENDATION
Adopt Resolution Nos. 6199 through 6207 , approving appointments to all City Boards, Commissions and Committees and appoint a representative to the Community Media Access Center and a representative to the County Library Advisory Committee, as discussed.
Sample Motion: I move to adopt Resolution Nos. 6199 through 6207 , as read by title only, approving appointments to all City Boards, Commissions and Committees and appoint a representative to the Community Media Access Center and a representative to the County Library Advisory Committee, as discussed.
BACKGROUND
ln accordance with Carpinteria Municipal Code, appointments to the City Commissions, Boards and Committees expire every.two years on January 31st following the municipal election. Each Commission, Board and Committee member serves at the pleasure of the City Council and shall be appointed by the Mayor with the advice and consent of the City Councill. Each term is automatically extended until a successor is appointed.
The City Clerk sent an email to each of the current members requesting that they advise the City as to whether they wished to retire from service at this time or be considered for reappointment. lf they wished to be reappointed, staff requested they submit an application 1 CMC 2.32,2.36 & 12.28.080 concerning the Planning Commission, Architectural Review Board, and Tree Advisory Board, respectively. By practice, the City Council follows the same procedures for Commission, Boards and Committees pursuant to CMC 2.24.
Appointments to City Boards, Commissions and Committees March 13,2023
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to serve on a City Board, Commission or Committee. On December 12,2022, the City Council created a standing Council sub-Committee, comprised of Mayor Clark and Councilmember Lee, to review all applications and supplemental questionnaires received for the City's Boards, Commissions and Committees. On January 23,2023, the Council selected additional questions to include in the supplemental questionnaires for each City Board, Commission and Committee. Staff forwarded the supplemental questionnaires to all applicants in February 2023 and the Council sub-Committee met on March 6, 2023 and reviewed all received applications and supplemental questionnaires and made recommendations to the full City Council on the appointments to the various Boards and Committees (see Attachment A). A display ad inviting interested persons to apply was published in the local newspaper and the City's website.
DISCUSSION
Planninq Commission (PC)
The Planning Commission consists of five members with the qualifications for membership being residency within the city at the time of their appointment and during their tenure in office. John Callender retired from the Planning Commission earlier this year and the remaining four current members have stated a desire to continue their service and be considered for reappointment. The following members are requesting reappointment: David Allen, Glenn LaFevers, Jane Benefield, and John Moyer. There exists one vacant position on the Commission.
The City has received new applications from Russell Ruiz, Kim Seefeld, Patrick O'Connor (current Architectural Review Board member), David Rosso, Dale Olivas (current Tree Advisory Board member), and Katherine Salant. The applications are attached for Council's consideration under Attachment C.
Architectural Review Board (ARB)
The Architectural Review Board consists of five members with the qualifications for membership being residency within the city at the time of appointment and during tenure in office and that membership consist of a mix of lay and professional citizens skilled in the interpretation of architectural and landscape drawings and ability to evaluate the effects of proposed development upon surrounding areas. Jim Reginato retired from the Architectural Review Board earlier this year and the following four current members are requesting reappointment: Richard Johnson, Patrick O'Connor, Amy Blakemore and Brad Stein. There exists one vacant position on the Board.
The City has not received any new applications for this board Mobile Home Park Rent Stabilization Board
The Mobile Home Park Rent Stabilization Board consists of five members, all of which shall be appointed on an at-large basis. Danel Trevor retired from the Board and Brian Klinge resigned from the Board at the end of last year. The following members have stated a desire to continue with their service and be considered for reappointment: John Nicoli and Bob Franco. Three vacant positions exist on the board.
The City has not received any new applications for this board G:\FIDELA\CITY COUNCIL\STAFF REPORT\2023\03-13-23\BCC Appointments\Staff Report - UPDATED.DOCX Appointments to City Boards, Commissions and Committees March 13,2023