County of Santa Barbara. By having a Library Agreement in place, it ensures that service levels remain constant across the County. It is known that library users cross jurisdictional boundaries and therefore offering a Countywide network of libraries best serves the needs of library users.
The Agreement was executed by the County Board of Supervisors Chair and the Minute Order from September 19, 2023 (Attachment B).
DISCUSSION
The Agreement includes provisions concerning the minimum standards by which libraries in the Countywide Library System are operated as well as how county funding is allocated to Managing Cities.
The Countywide Library Agreement provides for the continued funding of Library Services for Santa Barbara County residents at a per capita rate of $8.88, an increase of .54. The Countywide Library Agreement also establishes boundaries for the five Zones. The Zone boundaries determine service area populations.
Finally, since 2002, the City of Carpinteria and County of Santa Barbara have been operating the Veterans Hall pursuant a lease agreement. An amendment to the Veterans Hall lease agreement to include, among other things, adding the Library space, is still being negotiated.
POLICY CONSISTENCY
Entering into an Agreement with the County for the Operation of a Countywide Library System can be found consistent with City policies including the City's Sustainable Community policy, adopted via Resolution No. 5500, which states, in part, the City, Council, Boards, Commissions, and staff are dedicated to a culture and actions committed to a high standard of community, environment, and economy through its applicable policy and regulations, as well as the General Plan policy PF-5a, which states the City will strive to maintain adequate library service for the community of Carpinteria.
FINANCIAL CONSIDERATIONS
Under the terms of the Agreement, Carpinteria will receive $146,831 in Santa Barbara County contribution to the overall Library budget. The County per capita funding, Measure X funds, grants, and funding from the Friends of the Carpinteria Library help the Carpinteria Community Library meet its budgetary needs. Total budgeted expenditures for the current fiscal year are estimated at approximately $742,500.
Countywide Library Agreement
October 9, 2023
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The Countywide Library Agreement has been previously reviewed by the City Attorney, with only minor changes made to reflect per capita allocations and service area population.
OPTIONS
1. Approve the Agreement for Operation of a Countywide Library System between the County of Santa Barbara and the City of Carpinteria.
2. Not approve the Agreement for Operation of a Countywide Library System between the County of Santa Barbara and the City of Carpinteria and direct staff to bring a revised Library System Agreement to Council at a future date.
3. Not approve the Agreement for Operation of a Countywide Library System between the County of Santa Barbara and the City of Carpinteria.
PRINCIPAL PARTIES EXPECTED AT MEETING
No principal parties expected at the meeting.
ATTACHMENTS
A. Agreement for Operation of a Countywide Library System B. Santa Barbara County Minute Order of September 19, 2023 Staff contact:
Jody Thomas, City Librarian
(805) 684-4314, [email protected]
Signature
Reviewed by:
Michael Ramirez, Assistant City Manager
(805) 755-4450, [email protected]
Reviewed by: Dave Durflinger, City Manager
(805) 755-4400, [email protected] Signature
G:\CC Staff Reports\2023 1009\Draft\BOT Report\Staff Report for BOT October 2023.docx
ATTACHMENT A
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ATTACHMENT B
City of Carpinteria
Gour,rcr- Aceruol Srnrr Reponr
October 9,2023
ITEM FOR COUNCI L CONSIDERATION
Authorization for the City Manager to execute Amendment No. 8 to the Agreement with Dewberry to provide additional services for the Carpinteria Avenue Bridge Replacement Project.
STAFF RECOMMENDATION
1. Authorize the City Manager to execute Amendment No. 8 to the Agreement with Dewberry to provide additional services for the Carpinteria Avenue Bridge Replacement Project in the not-to-exceed amount of $451,050 for a total amended amount of $2,170,936.
2. Approve a budget appropriation in the amount of $451,050 to the Capital f mprovements Fund for Fiscal Year 2023-24 Capital lmprovements Program Budget for the Carpinteria Avenue Bridge Replacement Project.
Sample Motion: I move to:
1. Authorize the City Manager to execute Amendment No. 8 to the Agreement with Dewberry to provide additional services for the Carpinteria Avenue Bridge Replacement Project in the not-to-exceed amount of $451,050 for a total amended amount of $2,170,936.
2. Approve a budget appropriation in the amount of $451,050 to the Capital lmprovements Fund for Fiscal Year 2023-24 Capital lmprovements Program Budget for the Carpinteria Avenue Bridge Replacement Project.
(The motion requires a roll callvote.)
BACKGROUND
ln 2010, the City secured federal-aid funding from the Highway Bridge Program (HBP) for the replacement of the Carpinteria Avenue Bridgel over Carpinteria Creek. The HBP is a 1 Carpinteria Avenue Bridge over Carpinteria Creek was built in 1937. ln accordance with federal regulations, the California Department of Transportation (Caltrans) conducts inspections for the Carpinteria Avenue Bridge.
Caltrans is responsible for inspecting over 12,000 State Highway bridges and approximately 12,200 bridges owned by local agencies. The Carpinteria Avenue Bridge is one of seven vehicular bridges maintained by the City According to a bridge inspection report prepared by Caltrans in 2012, it is structurally deficient and hydraulically insufficient because it would not allow the 1OO-year flood, as currently defined, to pass under it.
Amendment No. 8 to Agreement with Dewberry for the Carpinteria Avenue Bridge Replacement Project October 9,2023
Page2
reimbursement funding program in which 88.53 percent of participating costs are paid for with federal-aid funds and the remaining 11.47 percent is paid for by the local agency (i.e City). The design (i.e. project approval, environmental document, and preliminary engineering), right-of-way (i.e. easement acquisitions and utility relocations), and construction phases of the project are programmed in the HBP.
On May 13,2013, the City Council authorized the City Manager to execute an Agreement with Dewberry (formerly known as Drake Haglan and Associates2) to provide consulting services of the design and right-of-way phases. On July 22,2013, the City Council authorized the City Manager to execute Amendment No. 1 with Dewberry to provide additional services of preparing a Conditional Letter of Map Revision (CLOMR) for submittal to the Federal Emergency Management Agency (FEMA). The purpose of the CLOMR was to provide hydraulic analysis of the Carpinteria Avenue Bridge in conjunction with the overall Carpinteria Creek floodway analysis by the California Department of Transportation (Caltrans) as a part of Caltrans' Linden Avenue and Casitas Pass Road lnterchanges and Via Real Extension Project.
On June 9,2A14, the City Council authorized the City Manager to execute Amendment No 2 with Dewberry to provide additional services of preparing an Environmental lmpact Report (ElR). Dewberry's original scope of work was for the preparation of a Mitigated Negative Declaration in accordance with the California Environmental Quality Act.
However, an EIR was subsequently determined after an lnitial Study was reevaluated.
On January 12,2015, the City Council authorized the City Manager to execute Amendment No. 3 with Dewberry to provide additional services of preparing an extended archeological investigation. During the development of the project's Archeological Survey Report, an extended Phase I archeological investigation was necessary to determine whether the Carpinteria Avenue Bridge Replacement Project would impact archeological resources. On September 14,2015, the City Council authorized the City Manager to execute Amendment No. 4 with Dewberry to provide additional services of conducting hazardous materials testing.
On December 12,2016, the City Council authorized the City Manager to execute Amendment No. 5 with Dewberry to provide additional services of community outreach activities for an additional year. The project was delayed one year due to unforeseen impacts to the project's EIR such as additional public outreach, utility relocation planning coordination, and cumulative impact assessments. These efforts were required in order to complete the ElR. The EIR was certified by the Planning Commission on November 7, 2016.
On September 25,2017, the City Council authorized the City Manager to execute Amendment No. 6 with Dewberry to provide additional services of complying with a new Caltrans policy associated with the right-of-way phase of federal-aid transportation projects, specifically Caltrans' appraisal review services for local agencies. Caltrans discontinued its appraisal review services for local agencies, and Caltrans required all local agencies with
2 Dewberry acquired Drake Haglan and Associates in 2019.
Amendment No. 8 to Agreement with Dewberry for the Carpinteria Avenue Bridge Replacement Project October 9,2023
federal-aid transportation projects to conduct their own appraisal review services. On July 9,2018, the City Council authorized the City Manager to execute Amendment No. 7 with Dewberry to provide additional services of conducting public outreach, renegotiating easement agreements with adjacent property owners, and consequently revising the design due to the results or outcomes from the renegotiation terms.
The purpose of this agenda matter is for the City Council to authorize the City Manager to execute Amendment No. 8 to the Agreement with Dewberry to provide additional services for the Carpinteria Avenue Bridge Replacement Project in the not-to-exceed amount of $451,050 for a total amended amount of $2,170,936 and approve a budget appropriation in the amount of $451,050 to the Capital lmprovements Fund to Fiscal Year 2023-24 Capital lmprovements Program Budget for the Carpinteria Avenue Bridge Replacement Project.
DISCUSSION
ln 2019, the project schedule experienced a significant delay by the condemnation process with one of the adjacent private properties in acquiring a temporary construction easement.
As a major factor in the project schedule delay, much of the design including the associated engineering studies (i.e. geotechnical engineering report, hydraulic and scour analysis, and mitigation planting design), utility facilities relocation plans, and environmental regulatory permits were affected. The proposed Amendment No. 8 is for additional services to update the entire design. The general scope of work of Amendment No. 8 includes the following tasks:
1. Update of bridge and roadway designs.
2. Update of utility facilities relocation design.
3. Update of geotechnical report, hydraulic and scour analysis, and mitigation planting design.
4. Renewal of environmental regulatory permits.
Details of the scope of work are in Dewberry's proposal as shown in Attach ment A The total project cost of the Carpinteria Avenue Bridge Replacement Project that is currently programmed in the HBP is $17,446,850. The table below shows the summary breakdown of the cost of each project phase as shown in the HBP of the Federal Transportation lmprovement Program. The table also shows the breakdown of the City and federalfunding obligations, respectively, with the corresponding funding rate.
Hi P ram
Phase Cost Federal Funds
(88.53%)
City Funds
(1.47%\
Desiqn $2,576.000.00 $2,280,532.80 $295,467.20
Riqht-of-Wav $870,000.00 $770,211.00 $99,789.00
Construction $14,000,850.00 $12,394,952.51 $1,605,897.49 Total $17,446,850.00 $15,445,696.31 $2,001,153.69
Roundedl $17,446,850.00 $15,445,696.00 $2,001,154.00
1 Federal Highway Administration rounds to the nearest dollar Amendment No. 8 to Agreement with Dewberry for the Carpinteria Avenue Bridge Replacement Project October 9,2023
The following table summarizes the expenses of the Agreement with Dewberry to date with the proposed Amendment No. 8:
Amount Cumulative
Original Agreement $1,056,912.39 $1,0s6,912.39
Amendment No. 1 $154,958.62 $1,211,871.01
Amendment No. 2 $115,453.88 $1,327,324.89
Amendment No. 3 $34,627.54 $1,361 ,952.43
Amendment No.4 $79,401.90 $1,441,354.33
Amendment No. 5 $58,946.57 $1.500.300.90
Amendment No.6 $71,567.91 $1.571,868.81
Amendment No. 7 $148,047.03 $1.719,915.84
Proposed Amendment No. 8 $451,020.04 $2,170,935.88
Should the City Council authorize the City Manager to execute Amendment No. 8, the proposed scope of work is considered a part of the design phase, and the associated cost thereof is considered a participating cost for federal-aid reimbursement (i.e. 88.53 percent). That it, the federal-aid reimbursement obligation would be $399,300, and the City's would be $51,750. Further, the cumulative cost with the proposed Amendment No. 8 would still be under the current federal funds budget in the HBP. To date, the City received all federal-aid reimbursements made.
POLICY CONSISTENCY
The Carpinteria Avenue Bridge Replacement Project is included in the City's Capital lmprovement Program/Development lmpact Fee Program and is consistent with the following goals and policy statements in the Circulation Element of the General Plan and Local Coastal Plan:
The City shall strive to improve vehicular and pedestrian overcrossings of the freeway and the various creeks while respecting their habitat value and sensitivity. (c-1b).
Support the preservation of creeks and their corridors as open space, and maintain and restore riparian habitat to protect the community's water quality, wildlife diversity, aesthetic values, and recreation opportunities (OSC-6a).
Protect and restore degraded creeks on City-owned land where protection and restoration does not interfere with good flood control practices (OSC-6b).
The purpose of the Circulation Element is to designate an efficient system of streets and highways that will provide adequate linkages between land uses. The Circulation Element complements the Land Use Element by contributing to the achievement of the economic, physical, and social goals of the community. Circulation and infrastructure needs are typically granted high priority in municipal capital budgets.
The project has also previously been found to be consistent with the City's Creeks Preservation Program, including Policy 2.10 and lmplementation Measure 210.2, which promote the aquatic and riparian habitats of Carpinteria Creek for restoration through both public and private efforts.
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Amendment No. 8 to Agreement with Dewberry for the Carpinteria Avenue Bridge Replacement Project October 9,2023
The Carpinteria Avenue Bridge Replacement Project is not currently programmed in the Fiscal Year 2023-24 Capital lmprovement Program Budget. The proposed budget appropriation is in the amount of $451,050, in which $399,300 would be from the federalaid reimbursement obligation and $51,750 would be the City's local match from Measure X Fund. There is an estimated available fund balance of $650,000 in the Measure X Fund.
FINANCIAL CONSIDERATIONS
A $451 ,050 increase would be to the FY 2023-24 Capital lmprovements Fund (Expense Account No. 301-403-5780). Of which, there would be a $51,750 transfer from Measure X Fund (Expense Account Number 104-999-591 1) to Capital lmprovement Fund (Revenue Account No. 301-999-4918) and a $399,300 increase to Capital lmprovement Fund (Revenue Account No. 301 -403-4370).
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The recommendation is consistent with the California Government Code Section 4525 el al. for procuring professional or consulting services.
OPTIONS
1. Authorize the City Manager to execute Amendment No. 8 to the Agreement with Dewberry to provide additional services for the Carpinteria Avenue Bridge Replacement Project in the not-to-exceed amount of $451,050 for a total amended amount of $2,170,936 and approve a budget appropriation in the amount of $451,050 the Capital lmprovement Fund to Fiscal Year 2023-24 Capital lmprovements Program Budget for the Carpinteria Avenue Bridge Replacement Project. (Staff recommendation)
2. The City Council could choose to not approve the recommendation and direct staff as determined appropriate. However, the project would be further delayed including the delay of the renewal of the environmental regulatory permits.
PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting
ATTACHMENTS
Attachment A: Dewberry Proposal
Amendment No. 8 to Agreement with Dewberry for the Carpinteria Avenue Bridge Replacement Project October 9,2023
Staff contact:
John L. llasin, Public Works Director
(805) 880-3402; [email protected]
Reviewed by:
Licette Maldonado, Administrative Services Director
(805) 7 55-4448; licettem@carpinteriaca. qov
Reviewed by:
Dave Durflinger, City Manager
(805) 7 55-4400; d aved@carpinteriaca. qov
ATTACHMENT A
Dewberry Proposal
THIS PAGE INTENTIONALLY LEFT BLANK
AMENDMENT 8 REATLOCATION AND NEW BUDGET REQUEST
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s64 00s.97
s5q1.78
s42 654.74
s1 557 56s1 ao7 55
s90,08s.47s80,659.46s77,737.49
S11.426.50
s34.889.24
54,973.34
sL54.226.t7
54s2.32
s19 553.66
qao 5q7 a1
516,879.28s20,392.29
54.803.04
57.64s.74
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s40,801.00
5213.44r.28
S110.718.73S122.081.98
t724.7oo.r4
s39,416.99
s168.506.10
536.424.32
CURREI{T BUDGEI
s61 7A5 24
ss04.00
s!) 694 19
s1,346.8351,811.07
s90,156.17
s79.9s7.7ts77.916.22
S11.16s.76
534 726.s2
55.178.98
s154.010.79
5269.37
5269.37
s1 346.83
s19,248.69ss1,141.53
54,840.18
s19.770.48
s22.460.95
Ss38.73
523.2ao.77
S538.73
S1.346.83s8 239.06
5105,392.67
s20,969.O4
52,t54.82
s45.158.25
S249.698.00S111.346.60
s125 363.36
s127 046.00
545,538.15
s191.771.35
S36.938.03
rA$6
PHASE 1: TASK 1.1 PRoJECT MANAGEMENTTHASE 1: TASK 1.2 SURVEYS)HASE 1: TAsK 1.3 cOIVIMUNITY OUTREACHTHASE 1: TASK 1.4 PRELIMINARY HYDRAULICSTHASE 1: TASK 1.5 MATERIALS AND FR)HASE 1: TASK 1.6 PRELIMINARY ENGINEERING)HASE 2: TASK 2.1 PROJECT IVIANAGEIVIENT)HASE 2: TASK 2.2 ENVIRO. TECH. STUDIES)HASE 2: TASK 2.3 ENVIRO. DOCUMENT)HASE 2: TASK 2.4 COMMUNITY OUTREACH)HASE 2i TASK 2.5 PRELIM. UTILITY COORD.)HASE 2: TASK 2.6 65% DESIGN]HASE 2: TASK 2.7 LHS,HASF 7: TASK 2.S FERrHASE 2: TASK 2.9 FINAL HYDRAULICS)HASE 2: TASK 2.10 CITY APPROVAL PROCESS PHASE 3: TASK 3.1 PROJECT MANAGEMENT
)HASE 3: TASK 3.2 ENVIRO. PERMITS)HASE 3: TASK 3.3 UTILITY COORDINATIONrHASE 3: TASK 3.4 RIGHT-OF-WAY)HASE 3: TASK 3.5 FINAL FR,HASE 3: TASK 3.5 PLANANING DEpT. APPROVALS)HASE 3: TASK 3.7 LANDSCIPE DESIGNTHASE 3: TASK 3.8 ELECrRICAL DESIGN,HASE 3: TASK 3.9 WQ MANAGEMENT PLAN)HASE 3: TASK 3.10 95% DESIGN,HA5E 3: TASK 3.11 100% Ps&E)HASE 3: TASK 3.12 CONqvila & AsociatesAvars & Associates:ugro ConsultantsIrmner lpwpll & A<<o.)adre Associatesy'an Atta Associates:LOMR/LOMR)HA Other Direct Costs TOTALS: s4s1,020.04
AMENDMENT 8 NEW BUDGET REQUEST - DEWBERRY ONTY
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PHAST 1:TASK 1.3 COMMUNIil OUTRTACH 0 50.00
PHASF 1: TASK 1.4 PRFI IMINARY HYDRAUI ICS 0 s0.00
PHASf 1: IASK 1 5 MATFRIAI S AND FR o s0.00
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PHASE 2: TASK 2.2 ENVIRO. TECH. STUDIES 0 So.oo
PHAST 2:TASK 2.3 tNVIRO- DOCUMENT 0 50.00
PHASF 7: TASK ,.4 COMMUNIW OUTRFACH 0 50.00
PHASF T:TASk, 5 PRFI lM tlTll IWaOORD 0 s0.00
PHASE 2: TASK 2.6 65% D€SIGN o (o oo
PHASE 2: TASK 2.7 tHS qo oo
PHASE 2: TASK 2.8 FER 0 So.oo
PHASE 2: TAsk 2-g FINAt HYDMUtlcs 0 s0.00
PHASF 7: TASK 7 1OClry APPROVAI PROCFSS 0 s0.00
PHASF l: TASk 1 1 PROIFd MANAGFMFNT ao 24 104 s22.594.20 PHASE 3: TASK 3.2 ENVIRO. PIRMlTs 24 I 7) q6 576 09
PHASE 3: TASK 3.3 UTILITY COORDINATION 80 1(
PHASE 3: TASK 3.4 RIGHT-OF WAY 0
PHASE 3: IAs( 3-5 FINAt FR 16 16 53,702.59
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PHASE 3: TASK 3.11 100% PS&E 240 80 60 80 100 120 200 100 980 5180,507.91 PHAsE l: TASK 1.12 CON 0 s0 00
0 s0.00
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Van Atta Associates 0 50.00
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TOTAS: 456 100 120 232 10
City of Carpinteria
Carpinteria Ave Bridge
Dewberry
CONTRACT SUMMARY
Amendment I Only
DIRECT TABOR
Person
M. Burgard
B. Hansen
K. Lundblom
F. Casimiro
E. Cisneros
K. Li
J. Mayer
S. Morales
Rate S s:.rr S
s ss.ss s
S sz.zs S
s +s.zs s
s ss.67 s
5 aztt S
s 46.00 s
s s3.31 s
Total
37,989.35
7,999.20
3,465.00
3,s02.40
5,567.00
9,925.20
LO,672.00
5,331.00
Hours
456
80 50
80 100
r20
232
100
K. Drebert 24 S 61.22 S 1,469.28
Subtotal Direct Labor: 1252 S eS,gZO.++
Total: Direct Labor: S 85,920.44
INDIRECT COSTS
Item
Overhead
Fringe Benefit
Rate
ro2.oo%
so52%
Total
S 87,638.8s
s 43,407.01
Total s 131,04s.86
Total: lndirect costs: s 131.045.86
FEE
Amount
Fee on DL + lcs
Rate
t0.oo%
Totol
S 21,696.63
Total: Fee:
OTHER DIRECT COSTS
Item
Travel
Lighting
Quantitiv Unit Price
S2,soo.oo
Sls,ooo.ooo
Total
$ s,ooo.oo
S 1s,ooo.oo
2 1
Su btotal:
Total Other Direct Costs:
SUBCONSULTANTS
Subconsultont
Avila & Associates
Ayars & Associates
Fugro Consultants
Hamner Jewell & Assoc.
Padre Associates
Van Atta Associates
Avila & Associates (CLOMR/LOMR)
Total
S 26,682.00
s 3,s11.28
s 28,829.00
s 26,76s.00
$ tz,aza.aq
S 88,691.00
Subtotal t87 7.12
Total Contract: S 446,020.04
Total Subconsultant Cost: t87 7.L2
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
October 9, 2023
ITEM FOR COUNCIL CONSIDERATION
Adoption of Ordinance No. 772, amending various sections within Carpinteria Municipal Code Chapter 2.08 (City Manager) to align with law and practice.
STAFF RECOMMENDATION
Approve the first reading of Ordinance No. 772, amending Chapter 2.08 to revise the residency requirement and appeal rights for the City Manager (first reading as ready by title only).
Sample Motion: I move to approve the first reading of Ordinance No. 772, amending Chapter
2.08 to revise the residency requirement and appeal rights for the City Manager, and continue this item to the October 23, 2023 Council Meeting for second reading and adoption. (This motion requires reading of ordinance title and a roll call vote.)
BACKGROUND
In anticipation of City Manager Dave Durflinger's retirement, the City is in the process of recruiting a new City Manager. As part of the recruitment, staff recommends revising certain outdated provisions in Carpinteria Municipal Code Chapter 2.08, governing the City Manager position. The City's employment counsel, Liebert Cassidy Whitmore suggested these amendments and the City Attorney's Office agrees with these recommendations.
DISCUSSION
Staff proposes two changes to Chapter 2.08: (1) amending the City Manager residency requirement to accord with State law, and (2) eliminating an appeal right to dismissal, which is contrary to the at-will nature of the City Manager's employment.
Amending the Residency Requirement
CMC Section 2.08,030 ("Residency Requirements") currently provides as follows: "Residence in the city at the time of appointment shall not be required as a condition of appointment; provided, however, that within twelve months after the appointment of the city manager, he shall establish his residence in the city, unless such time is extended by resolution of the city council." 26112899.2
Municipal Code Amendment, Chapter 2.08 (City Manager)
October 9, 2023
Article XI § 1 0(b) of the California Constitution and Government Code §50083, however, prohibits local agencies from requiring their employees be required to reside within the boundaries of the particular agency; the former, however, does permit employees "be required to reside within a reasonable and specific distance of their place of employment or other designated location." This prohibition also bars residency requirements applied to applicants for public agency employment.
It is common practice for local agencies to require public safety personnel, such as police officers and fire fighters, to live near their agency, under the premise that the restriction ensures rapid emergency response. The same may be true of a city manager, who is often the designated Director of Emergency Services.
1 Other legitimate objectives for a residency
requirement include enhancement of the quality of employee performance by greater personal knowledge of the city's conditions and by a feeling of greater personal stake in the city's progress, as well as diminution of absenteeism and tardiness among municipal personnel.2 In light of State law, it is proposed that the title for Section 2.08.030 be changed to "Residency," and the substance of the section be amended to read as follows:
"Residence in the city shall not be required as a condition of appointment, but the city manager shall establish residence within __ miles of the city within __ days of appointment unless the city council establishes a different reasonable and specific distance from the city in a particular employment agreement. Thereafter, the city manager shall maintain a residence within the specified distance." Beyond legal requirements, because local housing prices not only within the City's jurisdictional limits, but throughout south Santa Barbara County may be a hurdle for the recruitment and retention of a new City Manager, the language proposed above allows the Council to be as restrictive as it desires (blank distance that must be filled in above), while also carving out discretion that may be exercised on a case-by-case basis.
As examples from other jurisdictions, the City of Palos Verdes Estates (municipal code Section
2.08.020) and the City of Sonoma (municipal code Section 2.08.020) both require the city manager to live within 10 miles from the City, but afford the Council a similar flexibility that is in the suggested amendment.
In deciding on a distance to insert in the recommended amendment, the following may be considered. The distance from Carpinteria City Hall to the outer limits of various neighboring cities are as follows:
• Goleta (measured to Bacara Resort): 26.7 miles (approximately 30 minute drive) • Ventura (measured to Azahar Park): 25 miles (~30 minute drive) • Oxnard (measured to Haas Automation): 27.2 miles(~ 30 minute drive) • Camarillo (measured to Quito Park): 36.5 miles (~35-50 minute drive) • Buellton (measured to Alder Ln): 51.1 miles (~1 hour drive) 1 Pursuant CMC 2.40, the City Manager is the designated Director of Emergency Services. 2 See 77 Ops Cal Atty Gen 170 (1994).
26112899.2
Municipal Code Amendment, Chapter 2.08 (City Manager)
October 9, 2023
Delete the Right to Appeal Dismissal
CMC Sections 2.08.070 to 2.08.100 provide the city manager with a right to appeal his or her dismissal. This is not only unusual, but contrary to the at-will nature of city employment. For this reason, it is recommended that Section 2.08.070 be amended to remove mention of the right, and Sections 2.08.080 to 2.08.100 be removed altogether because they discuss the hearing process.
Section 2.08.070 is recommended to be edited as follows (strikethrough indicates deletion; underline indicates additional text):
2.08.070 - Agreement for administrative services and removal authorized.
Pursuant to the employment of the city manager, the city council and the city manager shall enter into an agreement, in writing, agreeable to both parties which shall set forth the conditions of employment and an agreement of termination; provided, however, that such agreement shall not be contrary to those stipulations established in this chapter.
The removal of the city manager shall be only upon a three member vote of the whole council in a regular council meeting, subject, however, to the provisions of Sections
2.08.080 through 2.08.100, and the decision shall be final.
Sections 2.08.080 through 2.08.100, which are recommended for deletion, provide as follows:
2.08.080 - Removal-Hearing.
Within seven days after the delivery to the city manager of such notice, he may, by written notification to the mayor, request a hearing before the city council. Thereafter, the city council shall fix a time for the hearing which shall be held at its usual meeting place, but before the expiration of the thirty-day period, at which the city manager shall appear and be heard, with or without counsel.
2.08.090 - Removal-Suspension pending hearing.
After furnishing the city manager with written notice of intended removal by resolution of the council subsequent to the hearing as provided in Section 2.08.080, the city manager shall be suspended from further duties. ·
2.08.100 - Removal-Discretion of council.
In removing the city manager, the city council shall use its uncontrolled discretion and its action shall be final and shall not depend upon any particular showing or degree of proof at the hearing, the purpose of which is to allow the city manager to present to the city council his grounds of opposition to his removal prior to its action.
POLICY CONSISTENCY
The proposed amendment is consistent with the City's interest in ensuring its policies and practices are consistent with applicable federal and state laws.
FINANCIAL CONSIDERATIONS
None.
26112899.2
Municipal Code Amendment, Chapter 2.08 (City Manager)
October 9, 2023
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The City Attorney's Office prepared this report and the City Attorney will be available to discuss and answer questions at the meeting.
OPTIONS
1. Approve first reading of Ordinance No. 772 (Staff recommendation).
2. Direct staff to revise Ordinance No. 772 and bring the matter back at a later date for further consideration.
3. Elect to not adopt the recommended amendments to CMC Chapter 2.08.
PRINCIPAL PARTIES EXPECTED AT MEETING
None.
ATTACHMENTS
A Ordinance No. 772
Staff contact: Olivia Uribe-Mutal, Program Manager
(805) 755-4401, [email protected]
Reviewed by: Dave Durflinger, City Manager
(805) 755-4400, [email protected]
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26112899.2
ATTACHMENT A
ORDINANCE NO. 772
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CARPINTERIA, CALIFORNIA, AMENDING CHAPTER 2.08 TO
REMOVE THE RESIDENCY REQUIREMENT AND APPEAL
RIGHTS FOR THE CITY MANAGER
WHEREAS, certain provisions of Carpinteria Municipal Code ("CMG") Chapter
2.08 relating to the City Manager position need updating to reflect current legal requirements;
WHEREAS, the City desires the align the CMG with the Article XI Section 10(b) of the California Constitution, which prohibits a city from requiring that its employees be residents of such city, but permits a residency requirement within a reasonable and specific distance of a place of employment or other designated location; and, WHEREAS, Government Code Section 50083 contains a parallel provision to that of the California Constitution; and, ·
WHEREAS, certain CMG provisions providing appeal rights upon suspension or removal are contrary to the at-will nature of the City Manager's employment and are to be removed.
THE CITY COUNCIL OF THE CITY OF CARPINTERIA DOES ORDAIN AS FOLLOWS:
SECTION 1. INCORPORATION OF RECITALS
The above recitals are true and correct and are incorporated herein, and are each relied upon independently by the City Council for its adoption of this Ordinance.
SECTION 2. AMENDMENT OF CMC SECTION 2.08.030 ("RESIDENCY REQUIREMENTS").
Section 2.08.030 of the Carpinteria Municipal Code ("CMG") is hereby amended in its entirety to read as follows:
"Section 2.08.030 - Residency.
Residence in the city shall not be required as a condition of appointment, but the city manager shall establish residence within __ miles of the city within __ days of appointment unless the city council establishes a different reasonable and specific distance from the city in a particular employment agreement. Thereafter, the city manager shall maintain a residence within the specified distance." 26110695.2
Ordinance No. 772
SECTION 3. AMENDMENT OF CMC SECTION 2.08.070 ("AGREEMENT FOR ADMINISTRATIVE SERVICES AND REMOVAL AUTHORIZED").
CMG Section 2.08.070 is hereby amended in its entirety to read as follows:
"Pursuant to the employment of the city manager, the city council and the city manager shall enter into an agreement, in writing, agreeable to both parties which shall set forth the conditions of employment; provided, however, that such agreement shall not be contrary to those stipulations established in this chapter. The removal of the city manager shall be only upon a three member vote of the whole council, and the decision shall be final."
SECTION 4. DELETION OF CMC SECTIONS 2.08.080, 2.08.090, and 2.08.100.
CMG Sections 2.08.080, 2.08.090, 2.08.100 are hereby removed and shall be Reserved and denoted as such.
SECTiON 5. EFFECTiVE DATE.
This Ordinance shall take effect and be in force and effect thirty (30) days from and after its passage; and before the expiration of fifteen (15) days of its passage shall be published once with the names of the members of the City Council voting for and against the same in the Coastal View, a newspaper of general circulation, published in the City of Carpinteria, County of Santa Barbara pursuant to California Government Code Section 36937.
SECTION 6: SEVERABILITY
If any section, subsection, sentence, clause, phrase or word of this Ordinance is for any reason held to be invalid by a court of competent jurisdiction, such decisions shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed and adopted this Ordinance, and each and all provisions hereof, irrespective of the fact that one or more provisions may be declared invalid. ·
SECTION 7: CEQA EXEMPTION
The City Council finds that this Ordinance is not subject to the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines § 15060(c)(3) (this activity is not a "project" as defined in § 15378).
PASSED, APPROVED AND ADOPTED on October 23, 2023, by the following vote:
AYES: COUNCILMEMBER(S):
26110695.2
Ordinance No. 772
NOES: COUNCILMEMBER(S):
ABSENT: COUNCILMEMBER(S):
ABSTAIN: COUNCILMEMBER(S):
Mayor, City of Carpinteria
ATTEST:
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
I hereby certify that the foregoing Ordinance was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of Carpinteria held on October 23, 2023.
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM:
Jena Shoaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
26110695.2
City of Carpinteria
Gour,rcr- AceruoR Srnrr Reponr
October 9,2023
ITEM FOR COUNCIL CONSIDERATION
To review the Cost of Service Study and its methodology, initiate the update of the City's Master Fee Schedule, and Chapter 3.34 of the Carpinteria Municipal Code.
STAFF RECOMMENDATION
A. Receive the Cost of Service Report and staff report, open the public hearing and receive public comment, provide staff with direction concerning the study, and continue the public hearing to a Special City Council Meeting on Monday, October 30,2023.
B. lnitiate the update of the City's Master Fee Schedule, and Chapter 3.34 of the Carpinteria Municipal Code.
Sample Motion
A. I move to receive the Cost of Service Report and staff report, open the public hearing and receive public comment, provide staff with direction concerning the study, and continue the public hearing to a Special City Council Meeting on Monday, October 30, 2023, and;
C. Initiate the update of the City's Master Fee Schedule, and Chapter 3.34 of the Carpinteria Municipal Code.
BAGKGROUND
The purpose of this matter is to consider the results of a Cost of Service Study (Study) that is designed to determine the level of fees that are necessary in order to ensure the City recovers the full cost of providing the various services it makes available to the public. The Study will be used to initiate the ordinance change to update the City's Master Fee Schedule (Fee Schedule).
It is best practice for cities to perform a Study every 5 years and review the Fee Schedule annually. As staffing and other costs change over time a full cost study is undertaken to determine the actual costs of services and the fees necessary to recover Cost of Service Study
October 9,2023
costs. The last comprehensive Study was undertaken in February 2017. On January 23,2023, the City entered into an agreement with Revenue & Costs Specialists, LLC (RCS) to conduct the Study and assist the City in updating the Fee Schedule. The provisions related to City fees and service charges are found in Carpinteria Municipal Code Chapter 3.34, Fee and Service Charge Revenue/Cost Comparison System.
City department representatives have been working with the consultant since February 2023. The primary goal of this work is to determine the time required for the City via its staff to provide certain services as well as provide measurements for the allocation of overhead. Staff members were interviewed regarding the processes and time to complete the service associated with each fee. The general methodology of the study is to identify all services provided by City staff for which a fee can be charged, estimate the number of units of service that are provided, and the cost of providing the service.
The study deals only with fee-financed services, as opposed to services funded by taxes such as law enforcement.
The purpose of this agenda matter is for the Council to consider and receive the Cost of Service Study in anticipation of (a) updating the City's Master Fee Schedule, and (b) updating Chapter 3.34 of the Carpinteria Municipal Code.
DISCUSSION
Ensuring City costs are fully recovered for the provision of consumer or fee-based services is a critical element in fiscal stabilization for the City. While having an understanding of the minimum fee/charge necessary for cost recovery is essential in both local government and private business, unlike private business, which may set fees/charges in order to make a profit, California cities are limited by state law to recovering only up to actual costs and not more.
City fees are charged to customers for "personal choice services," which are services that benefit them as individual persons or companies versus City services provided for the general benefit of all taxpayers such as public safety, street and infrastructure maintenance, etc. As the City's costs to provide these types of services change over time, the City's fees and service charges should also change accordingly. Based on the Study prepared by RCS an update of the City's Fee Schedule is warranted at this time in order to ensure adequate cost recovery.
POLICY CONSISTENCY
The City Council's policy concerning the percentage recovery of costs reasonably borne is a part of Chapter 3.34 of the Carpinteria Municipal Code. While most of the cost recovery targets are 100o/o, some are less. Electing to collect fees that recover less than 100o/o of the City's costs for providing a service is a policy choice. A special meeting has been scheduled for Monday, October 30,2023, 5:30 p.m., for the City Council to consider initiating an amendment to the Municipal Code to consider updating the table G:\CC Staff Reports\2023 1009\Draft\Cost of Service Study\Cost of Service Study.docx Cost of Service Study
October 9,2023
that establishes the City's policy for the percentage of costs reasonably borne to be recovered (CMC 3.34.040(C)), and to adopt by resolution an updated Fee Schedule.
FI NANCIAL CONSIDERATIONS
No Additional Funding Requested. Minimal staff time to prepare the report is included in the Adopted FY 2023-24 General Fund Budget.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
Changes to the Master Fee Schedule may be made only by a Resolution of the City Council. Pursuant to state law, the Resolution requires a Public Hearing with 10 days' advance notice, which has been provided. Changes to the targeted percentage recovery of costs reasonably borne, which are a part of Chapter 3.34 of the Municipal Code, may be made only by Ordinance. Both the initiation of amendment to Chapter
3.34 of the Municipal Code and adoption of the Fee Schedule witl be considered at a special meeting of the City Council scheduled for Monday, October 30,2023, at 5:30 p.m.
PRINCIPAL PARTIES EXPECTED AT MEETING
Eric Johnson - President, Revenue & Cost Specialists, LLC
ATTACHMENTS
Attachment A: Cost of Service Study prepared by Revenue and Cost Specialists, LLC Staff contact:
Licette Maldonado, Administrative Services Director
[email protected]: (805) 7 55-4448 Signature
Reviewed by: Dave Durflinger, City Manager
daved@carpinteriaca. gov: (805) 7 55-4400
G:\CC Staff ReportsVO23 1OO9\Draft\Cost of Service Study\Cost of Service Study.docx
ATTACHMENT A
Cost of Service Study Report prepared by Revenue and Gost Specialists, LLC
Copyright, 2023 by Revenue & Cost Specialists
Cost of Services
Study for the
City of Carpinteria
September 2023
Prepared by:
Revenue & Cost Specialists, LLC
1519 E Chapman Ave, Ste C
Fullerton, CA 92831
www.revenuecost.com
City of Carpinteria Cost of Services Study – September 2023
City of Carpinteria Cost of Services Study – September 2023 September 20, 2023
City of Carpinteria
5775 Carpinteria Ave
Carpinteria, CA 93013
Honorable Mayor, City Council, and City Manager:
This Report is submitted pursuant to our contract with the City to perform a revenue and cost analysis for the City for its services, and this will result in updated user fees for the City of Carpinteria.
The motivation for this cost of services study is the need of both the City Council and City staff to maintain City’s services at a level commensurate with the standards previously set by the City Council, and to maintain effective policy and management control of City services.
RCS wishes to thank all City department heads and staff for their assistance and cooperation extended to us during the accomplishment of our work, without whose aid this Report could not have been produced. The response, awareness and information gathered and supplied by numerous City employees make this Report the sound one we believe it to be.
Respectfully submitted,
ERIC JOHNSON CHU THAI
President Partner
City of Carpinteria Cost of Services Study – September 2023 Table of Contents
EXECUTIVE SUMMARY __________________________________________________________________________________ 5 CHAPTER I – BACKGROUND OF STUDY ________________________________________________________________ 7 CHAPTER II – CALCULATING THE FULL COSTS _______________________________________________________ 11 CHAPTER III – COST RECOVERY RECOMMENDATIONS ______________________________________________ 19 CHAPTER IV – CONCLUSION ___________________________________________________________________________ 31 APPENDIX A – SUMMARY OF CURRENT AND PROPOSED FEES _____________________________________ 33 APPENDIX B – SERVICE COST CALCULATION WORKSHEETS _______________________________________ 53 APPENDIX C – COMMUNITY SERVICES DETAIL ____________________________________________________ 271 APPENDIX D – AVERAGE HOURLY RATES __________________________________________________________ 273 Pg. 05 EXECUTIVE SUMMARY
City of Carpinteria Cost of Services Study – September 2023
EXECUTIVE SUMMARY
Revenue & Cost Specialists (RCS) is pleased to present the City of Carpinteria with this Cost of Services Study. This study was based on the City of Carpinteria’s adopted FY 2022-23 budget and staffing information and latest fee schedule available to the public.
Fiscal Impact
If all the recommendations and suggestions made in this study are adopted, the City of Carpinteria would increase cost recovery by $314,400 on an annual basis. Typical with other studies we have performed, development services could achieve the greatest cost recovery from new revenues.
Possible New Revenues from Fee Increases – City of Carpinteria While RCS calculates a $2,155,568 subsidy from all the fee related services, we estimate $312,300 in possible new revenues, based on factors discussed later in this report. By adopting RCS’ recommendations, far more equity between taxpayers and fee-payers would be gained, and the City’s financial picture would be improved.
Comprehensive Approach
Carpinteria’s fee study kicked off in March 2023, followed by a series of focused meetings going into the details of every user fee. All the data were reviewed multiple times to ensure confidence by City staff. The draft and final reports were reviewed by Carpinteria administration from June 2023 through August 2023. This fee study addressed departments providing development services, public works, public safety, community services and administration services.
TOTAL TOTAL TOTAL POSSIBLE
FEE SERVICE PROFIT/ NEW
SERVICE REVENUE COST (SUBSIDY) ACTUAL SUGGEST REVENUE
COMMUNITY DEVELOPMENT $466,195 $777,526 ($311,331) 60.0% VAR. $173,700 PUBLIC WORKS $94,877 $250,077 ($155,200) 37.9% VAR. $100,800 PUBLIC SAFETY $29,890 $252,545 ($222,655) 0.0% VAR. $5,700 COMMUNITY SERVICES $453,500 $1,885,164 ($1,431,664) 24.1% VAR. $100 ADMINISTRATION $21,349 $56,067 ($34,718) 38.1% VAR. $32,000 ALL FEE SERVICES $1,065,811 $3,221,379 ($2,155,568) 33.1% $312,300 PCT. RECOVERY
FROM FEES
If all the
recommendations
and suggestions
made in this Report
are adopted, the City
of Carpinteria would
increase cost
recovery by
$312,300 on an
annual basis.
Pg. 06 EXECUTIVE SUMMARY
City of Carpinteria Cost of Services Study – September 2023 RCS’ Cost of Services Study did more than calculate the full cost of all city services. This process gave the City an opportunity to add new fees for services which the City is already providing, without a fee. We also recommended removal of fees which are no longer valid and modifying some user fee structures to improve city services. Our comprehensive approach includes a review of city fees and their legal feasibility, a discussion of fee invoicing and collections, and conversation of user fee trends and market demands.
RCS highly encourage the City to adopt updated user fees based on our study, as our findings include fees that are grossly subsidized, no longer valid, can be legally challenged or currently inefficient to use.
Text Topics
The remaining Chapters of this study address the following topics:
I. Background of Study
II. Calculating the Full Costs
III. Cost Recovery Recommendations
IV. Conclusion
Pg. 07 CHAPTER I – BACKGROUND OF STUDY
City of Carpinteria Cost of Services Study – September 2023 CHAPTER I – BACKGROUND OF STUDY
Impact of Propositions 13, 4, 218 and 26
Proposition 13 passed by California voters in 1978, forever changing city budgets. Prior to 1978, cities and counties balanced their budgets with a property tax formula. The property tax which property owners paid could increase dramatically year over year, creating hardship for those with fixed incomes. Proposition 13 capped property tax rates at 1%, with annual inflation increase no more than 2%. The passage of Proposition 13 immediately reduced property tax payments from homes, businesses and farms by 57%.
The following year, Proposition 4 was passed primarily to clean up language related to taxes and appropriations limits after the wake of Proposition 13. However, there is one phrase in section 8(c) of the proposition text which better defines user charges and user fees. “Proceeds of taxes” shall include, but not be restricted to, all tax revenues and the proceeds to an entity of government, from (1) regulatory licenses, user charges, and user fees to the extent that those proceeds exceed the costs reasonably borne by that entity in providing the regulation, product, or service…”
Restated, any proceeds from user charges and user fees which exceed the “costs reasonably borne” are considered taxes. The legal ability for government agencies to charge fees in California in the Pg. 08 CHAPTER I – BACKGROUND OF STUDY
City of Carpinteria Cost of Services Study – September 2023 wake of all of the changes wrought by Proposition 13 comes out of that little phrase. The importance, and the deeper meaning, is detailed in this section of the author’s intent documents:
“The phrase ‘costs reasonably borne by such entity in providing the regulation, product, or service’ is intended to incorporate all appropriations by an entity for reasonable costs appropriate for the continuation of service over time. This includes ongoing expenses such as operation costs and a reasonable allocation for overhead and administration, but it also includes responsible allocations for capital replacement, expansion of services, and repayment of related bond issuances would be considered ‘costs reasonably borne’.”
Then, Proposition 218, passed in 1996 and becoming Articles XIIIC & D, further restricting municipal utility rates charged on property owners. Prop 13, 4 and 218 have had, and will continue to have, a profound effect on California governments.
But it was left to the passage of Proposition 26, passed in 2010, to codify many of the fee setting practices of the previous 30 years. Article XIII C of the State Constitution was amended to formally declare that fees are not considered taxes if they do not exceed the reasonable costs of the service.
Government Code Section 66014 further defined that statement for development fees.
Some of the types of services for which reasonable fees are allowable are:
A charge imposed for a specific benefit conferred or privilege granted directly to the payor that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of conferring the benefit or granting the privilege. A charge imposed for a specific government service or product provided directly to the payor that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of providing the service or product. A charge imposed for the reasonable regulatory costs to a local government for issuing licenses and permits, performing investigations, inspections, and audits, enforcing agricultural marketing orders, and the administrative enforcement and adjudication thereof.
Article XIII C also provides that a local government agency must demonstrate that the amount of revenue to be generated by a fee is no more than necessary to cover the reasonable costs of the governmental activity supported by the fee, and that the manner in which those costs are allocated to a payor bear a fair or reasonable relationship to the payor’s burdens on, or benefits received from, Pg. 09 CHAPTER I – BACKGROUND OF STUDY
City of Carpinteria Cost of Services Study – September 2023 the governmental activity. Therefore, a fee on liquor store owners to fund an alcohol education program would not be allowed.
While Proposition 26 was built on the foundations of Propositions 4 and 218, it provided a sharper definition of the reach and limits of service fees, and the courts have looked to it when reviewing fee challenges.
Legal Approach to Cost of Services Study
This report presents the analytical advantages which are available to the City through the institution of a comprehensive system designed by RCS to implement Article XIIIB of the California Constitution.
Systematic and Documented Approach. This analysis was designed to provide the City with a systematic and documented approach to understand, control, and recapture the costs which are forced on it by normal service demands, growth and general economic inflation.
Constitutional Methodology. The methodology used for this analysis is the "costs reasonably borne" test established by Section 8(c) of Proposition 4, now Article XIIIB of the California Constitution. In following that process, RCS has analyzed the ways in which City services can be financed more equitably to assure the City's future financial viability.
Full Business Costs Determined. The methodology followed by both the Authors of Proposition 4, and consequently by RCS, determines the full business cost of providing the reported City services.
It also identifies the beneficiaries of those services and determines if they are paying in relationship to benefits derived or if they are deserving of a subsidy paid from the taxes paid by all local citizens and businesses. Thus, the City Council will have full knowledge and cannot ignore the costs which are occurring.
Financial Integrity Established. This text summarizes the work accomplished and presents recommendations. These recommendations, if implemented, would firmly establish the financial integrity of the analyzed City services, and would establish a continuing cost control system following the business principles which are generally espoused for government, but often are ignored in application.
Pg. 10 CHAPTER I – BACKGROUND OF STUDY
City of Carpinteria Cost of Services Study – September 2023
THIS PAGE INTENTIONALLY BLANK
Pg. 11 CHAPTER II – CALCULATING THE FULL COSTS
City of Carpinteria Cost of Services Study – September 2023 CHAPTER II – CALCULATING THE FULL COSTS
There are three basic steps in the process used by RCS to identify and cost out service centers. The first step is to identify the services offered by the City. Next, the service costs are calculated. Finally, the revenue currently received is matched to the cost of providing the service to determine if there is a subsidy from taxes.
Identifying Service Centers
Two techniques were utilized to identify the service centers for which revenue and cost data were gathered and around which the service cost analysis of this Report is built.
Revenue Analysis. The first technique involved gathering revenue information for the past fiscal year, and then updating and revising the budget estimates for the same revenue sources for the fiscal year during which the analysis was performed by RCS. The Budget and financial reports for the current fiscal year were secured and analyzed. Budgeted and received revenues for all feesupported services were extracted from those reports, where such information was available. RCS has divided services into far smaller "service centers" than the City has traditionally designated.
Service Center Identification. The second technique involved several scheduled meetings with City staff to identify each type of service being provided with or without charge. In a series of meetings held with City staff, department by department, RCS developed a comprehensive list of services, and then allocated staff time to the appropriate services. This service time was refined over the course of these meetings until all available staff time was allocated and represented an accurate allocation.
Resultant Service Centers
"Service Center" Defined. The "service revenue," fee or charge for a service, and the related "service cost" comprise a "service center". Each service center has a unique "Revenue and Cost Summary Worksheet" and a matching "Cost Detail Worksheet”, which are found in Appendix B of this Report.
These "Service Center Worksheets" are matched to one another on facing pages.
Detailed Back-Up Workpapers. The costs are backed up by detailed analyses, which have been turned over to the City in several volumes of work papers and detailed cost distribution reports.
Basis for Cost of Services
The costs determined by RCS for the various service centers are based on the definitions of “costs reasonably borne” as utilized in Article XIIIB (Proposition 4) and as further defined by its Authors in their background documents. The Authors of Proposition 4 intended their full business costing definitions to be used by California governments. Thus, the City can know and control its costs, using Pg. 12 CHAPTER II – CALCULATING THE FULL COSTS
City of Carpinteria Cost of Services Study – September 2023 those Constitutionally-set business principles and legally set elements and definitions of “costs reasonably borne”.
Listing of Detailed Full Business Cost Definitions. Thus, the following are put forward by the Authors as the accepted elements of "costs reasonably borne":
a) Labor costs
b) Employee benefit costs
c) Operational services and supply expenses
d) Overhead expense
e) Administrative costs
f) Start-up costs
g) Future capital expenses
h) Capital replacement expense
i) Costs of expansion of services
j) Repayment of debt
Authors' Background. It is not surprising that the authors used such business definitions and elements of "cost" as quoted herein. They represented several known business organizations:
The California Taxpayers Association
The California Chamber of Commerce
The National Tax Limitation Committee
The California Association of Realtors
In effect, the pillars of California business and their thinking were represented, and their ideas were adopted overwhelmingly by the electorate of California at referendum. Thus, by definition, the premises of this report process have a California electoral mandate.
Principle Involved. A basic principle involved in this report was the recognition of those full business costs as used and as defined by the authors of the Constitutional amendment.
Types of Costs
The following costs, identified above as part of "costs reasonably borne" by the Authors of Proposition 4, make up the cost detail found on the right-hand page in Appendix B for each service center.
Salaries and Wages. City government is in fact a service industry, and therefore, it is natural that salaries make up the largest single element of cost for most services. In order to allocate the salaries, lengthy interviews were held, documents sought and researched, and reports and accounting Pg. 13 CHAPTER II – CALCULATING THE FULL COSTS
City of Carpinteria Cost of Services Study – September 2023 records examined by RCS. The result was, in most cases, a percentage or hours distribution of individual employee personal services costs.
To validate the reasonableness of the Study, 100% of the available work hours for all City employees were distributed and accounted for, even if it’s not public serving. In other words, one staff member cannot state they overworked on fee services beyond 100% of their hours, and another staff member cannot account for 100% of their time. No judgments were made about what personnel should or might be doing. Their time was distributed to those service centers where the time was expended.
Employee Fringe Benefits. Since fractional time, to as low as three minutes per unit of service or one-twentieth of a percent of the annual time of an employee has been allocated to service centers, fringe benefit costs also must be fractionalized to distribute those ancillary personnel costs carefully and accurately.
The City finances numerous benefits for its employees, thereby incurring measurable costs for these items, including:
Retirement and Social Security
Group Health Insurance
Life Insurance
Long Term Disability and Accidental Death and Disability Pension Prepay
Medicare Insurance
All of these costs are current operating expenses, and the amounts were isolated. Actual costs were determined and reduced to a percentage of salary for each of the positions.
Available Workhours. After the individual elements of cost for positions was compiled, the total cost for each position was divided by the number of available workhours. Available work hours were calculated as the total possible workhours in a year, 2,080, less the following away-from-work benefit hours:
Holidays
Vacations
Personal Leave
Sick Leave
Morning/Afternoon Breaks
Start Up/Down Time
To validate the
reasonableness of
the Study, 100% of
the available work
hours for all City
employees were
distributed and
accounted for,
even if it’s not
public serving.
Pg. 14 CHAPTER II – CALCULATING THE FULL COSTS
City of Carpinteria Cost of Services Study – September 2023 Maintenance and Operation Costs. All maintenance and operation costs, including non-personnel expenses such as professional services, insurance, operating supplies etc., were derived from the current year Council-approved budget and allocated via percentages or through actual allocation to each of the service centers identified in a department or division.
General and Departmental Overhead Costs. Overhead costs provide the vital glue that holds an organization together operationally and provide important coordinating capabilities. They also provide the day-to-day support services and facilities required for the organization to function effectively. RCS calculated the city’s Cost Allocation Plan (CAP) to identify and allocate these costs to the remainder of the City organization. In the CAP, costs were allocated to end-user departments and divisions by applying an agreed-upon overhead allocation factor. Each factor was related to the work effort of its particular overhead element and was assessed for relevance and reasonableness.
Full Cost Distribution. The purpose of deriving overhead costs to apportion these amounts to direct service program costs. By adopting this method, the City will be aware of its true costs and be able to emulate business methods. Article XIIIB’s (Proposition 4 of 1979) authors intended this, defining as part of “costs reasonably borne” a calculated “reasonable allocation for overhead and administration.”
General City Overhead. These services primarily set policy and support other departments without providing a deliverable service to the public. Where they do perform an end-user service, such costs have not been allocated to other departments.
HR/Risk Mgmt
25.3%
Legal Services
18.0%
Finance
13.2%
City Manager
11.2% Central Services
7.6%
City Clerk
6.8%
Communications
6.5%
Info Svcs
6.1%
Parks & Rec Admin
3.1%
City Council
2.2%
General City Overhead
Pg. 15 CHAPTER II – CALCULATING THE FULL COSTS
City of Carpinteria Cost of Services Study – September 2023 Departmental Administration. Costs in this category involve intra-departmental support functions, outside the above listed general City overhead functions, and involve the allocation of staff time within and among departmental functions. These services also do not provide end-user deliverables to the public, but instead provide vital administrative support within specific departments.
Fully Burdened Hourly Rates (FBHR)
All of the above items make up the fully burdened hourly rate which is calculated for each position in the City. The makeup of each component of the City-wide average fully burdened hourly rate is detailed in the chart below.
Comparing Full Costs to Revenue Sources
Local government funding for city services comes from a multitude of revenue sources such as taxes, fines, grants, use of property, user fees, utility rates, etc. Our Study accounts for all revenues and focuses on the relationship between fees and taxes. As an example, RCS calculated the full cost of providing [S-00100] BUILDING PLAN CHECK & INSPECTION at $358,290 for a full year. These expenses are offset by current fee revenues of $224,000, collected throughout the year, and $134,290 of the City’s limited tax revenues must be used to pay for the remaining. The city is currently recovering 62.5% from these Building Plan Check & Inspection fees, and to the extent that fees are NOT increased, general City taxes paid by all taxpayers are the only alternative revenue source.
Salaries
42.9%
Benefits
18.3%
Operating
Expenses
1.5%
City Overhead
27.8%
Dept. Overhead
9.5%
Fully Burdened Hourly Rate Components
Pg. 16 CHAPTER II – CALCULATING THE FULL COSTS
City of Carpinteria Cost of Services Study – September 2023 SCHEDULE 1
TOTAL SERVICE COSTS AND RESOURCES USED
FISCAL YEAR 2022-23
TOTAL RESOURCES USED
SERVICE TO FINANCE SERVICE
REF# (1) SERVICE (2) COST (3) FEES (4) TAXES (5)
S-00100 BUILDING PLAN CHECK & INSPECTION $358,290 $224,000 $134,290 S-00120 DEMOLITION PERMIT $6,388 $3,350 $3,038
S-00150 INSPECTION-ON-SALE REPORT $0 $0 $0
S-00190 SHORT-TERM RENTAL LICENSE $78,048 $25,095 $52,953 S-00210 TEMPORARY USE PERMIT - ADMIN $5,145 $2,555 $2,590 S-00220 TEMPORARY USE PERMIT - COMMISSION $2,249 $900 $1,349 S-00310 FENCE/SIGN PERMIT - ADMIN $14,864 $15,360 ($496) S-00315 FENCE/SIGN PERMIT - ARB $2,751 $1,150 $1,601
S-00340 SIGN PROGRAM REVIEW $6,748 $3,030 $3,718
S-00350 HOME OCCUPATION PERMIT $374 $50 $324
S-00420 GENERAL PLAN AMENDMENT $11,648 $8,700 $2,948
S-00425 GENERAL PLAN MAINTENANCE SURCHARGE $0 $0 $0
S-00520 LOCAL COASTAL PROGRAM AMENDMENT $14,876 $11,300 $3,576 S-00800 VARIANCE $5,139 $5,200 ($61)
S-00910 CONDITIONAL USE PERMIT $26,240 $19,600 $6,640
S-01000 ARCHITECTURAL REVIEW $65,623 $28,600 $37,023
S-01100 TENTATIVE TRACT MAP $11,755 $8,100 $3,655
S-01200 TENTATIVE PARCEL MAP $11,190 $6,700 $4,490
S-01310 APPEAL TO PLANNING COMMISSION $5,743 $2,520 $3,223 S-01320 APPEAL TO THE CITY COUNCIL $6,299 $2,520 $3,779 S-01400 CONCEPT PLAN REVIEW $6,934 $6,100 $834
S-01410 PRE-APPLICATION REVIEW $0 $0 $0
S-01510 DEVELOPMENT PLAN REVIEW $73,652 $57,000 $16,652 S-02000 TIME EXTENSION - PLANNING COMM. $0 $0 $0
S-02200 LOT LINE ADJUSTMENT $5,412 $2,500 $2,912
S-02210 SB9 LOT SPLIT $5,412 $0 $5,412
S-02220 LOT MERGER $2,735 $2,500 $235
S-02310 COASTAL DEVELOPMENT PERMIT - ADMIN $12,874 $6,000 $6,874 S-02315 COASTAL DEVELOPMENT PERMIT - DISCR. $11,152 $5,100 $6,052 S-02320 COASTAL PLAN MAP/TEXT AMEND REVIEW $0 $0 $0
S-02400 NEW/AMENDED SPECIFIC PLAN $15,843 $9,700 $6,143 S-03000 CERTIFICATE OF COMPLIANCE REVIEW $8,550 $7,500 $1,050 S-03025 ZONING LETTER $1,592 $1,065 $527
S-03400 R.O.W. VACATION PROCESSING $0 $0 $0
S-03420 FINAL TRACT MAP/REVERS. TO ACREAGE $0 $0 $0
S-03425 FINAL PARCEL MAP $0 $0 $0
S-03430 FINAL LOT LINE ADJUST/LOT MERGER $0 $0 $0
S-03444 ENGINEERING PLAN CHECK/INSPECTION $181,615 $75,000 $106,615 S-03916 SPECIAL ANNUAL UTILITY PERMIT ISSUE $57,437 $12,100 $45,337 S-04005 R-O-W ENCROACHMENT-ARCHITECTURAL $650 $120 $530 S-04010 R-O-W ENCROACHMENT-DUMPSTER $1,300 $540 $760
S-04030 R-O-W ENCROACHMENT-TABLES/CHAIRS $4,767 $6,180 ($1,413) Pg. 17 CHAPTER II – CALCULATING THE FULL COSTS
City of Carpinteria Cost of Services Study – September 2023
TOTAL RESOURCES USED
SERVICE TO FINANCE SERVICE
REF# (1) SERVICE (2) COST (3) FEES (4) TAXES (5)
S-04035 R-O-W ENCROACHMENT-PARKLET $1,950 $0 $1,950
S-04040 R-O-W ENCROACHMENT-NEWSRACK $0 $0 $0
S-04042 R-O-W ENCROACHMENT-OTHER $108 $175 ($67)
S-04050 WIDE/OVERSIZE LOAD REVIEW $1,300 $192 $1,108
S-04070 SPECIAL EVENT-APPLICATION REVIEW $950 $570 $380 S-04075 SPECIAL EVENT-SET-UP/CLEAN-UP SVC $0 $0 $0
S-04090 MISCELLANEOUS ENGINEERING SERVICES $0 $0 $0
S-04095 ELECTRIC VEHICLE CHARGING $0 $0 $0
S-00180 RENTAL HOUSING INSPECTION $0 $0 $0
S-00360 ANIMAL KEEPING PERMIT $1,584 $1,185 $399
S-00361 BREEDER/KENNEL PERMIT $867 $655 $212
S-03050 LETTER OF CONVENIENCE/ABC $2,039 $2,685 ($646)
S-04110 BUS. REGULATION - ADULT ORIENTED $476 $515 ($39) S-04140 BUS. REGULATION - FILMING - TIER I $1,442 $630 $812 S-04142 BUS. REGULATION - FILMING - TIER II $1,466 $640 $826 S-04160 BUS. REGULATION - SOLICITOR/PEDDLER $779 $1,085 ($306) S-04170 BUS. REGULATION - LIVE ENTERTAIN. $1,069 $930 $139 S-04182 BUS. REGULATION - MASSAGE ESTABLISH $891 $990 ($99) S-04184 BUS. REGULATION - MASSAGE THERAPIST $3,114 $2,800 $314 S-04185 MISC. BUSINESS BACKGROUND PERMIT $476 $390 $86
S-04187 BUS. REGULATION - TAXICAB DRIVER $0 $0 $0
S-04189 BUS. REGULATION - TAXICAB COMPANY $0 $0 $0
S-04400 SHOPPING CART IMPOUND RELEASE $0 $0 $0
S-04410 CODE ENFORCEMENT INSPECTION $0 $0 $0
S-04420 INSPECTION/ABATEMENT WARRANT $570 $0 $570
S-04430 NUISANCE ABATEMENT $0 $0 $0
S-04500 FALSE BURGLARY ALARM RESPONSE $15,000 $0 $15,000 S-04600 VEHICLE INSPECTION $38 $45 ($7)
S-04700 REQUESTED ACCIDENT INVESTIGATION $168 $205 ($37) S-05300 ANIMAL CONTROL SERVICES $199,566 $10,000 $189,566 S-05301 STRAY ANIMAL IMPOUND $17,877 $5,920 $11,957
S-05302 DEAD ANIMAL PICK-UP $4,469 $1,050 $3,419
S-05304 IN-HOME ANIMAL QUARANTINE $298 $0 $298
S-05310 ABANDONED VEHICLE REMOVAL $356 $165 $191
S-05500 WINTER BERM MAINTENANCE $43,553 $20,228 $23,325 S-05600 VETERANS HALL & SEASIDE BUILDING $132,610 $49,463 $83,147 S-05700 ADULT SPORTS $11,834 $10,000 $1,834
S-05750 JUNIOR LIFEGUARD PROGRAM $297,590 $100,944 $196,646 S-05800 COMMUNITY POOL $1,158,072 $215,992 $942,080
S-05820 SWIM TEAM SUPPORT $106,396 $44,872 $61,524
S-06610 PARK/FIELD RENTAL $40,086 $0 $40,086
S-06700 COMMUNITY GARDEN $67,731 $12,000 $55,731
S-06800 SKATE PARK $27,200 $0 $27,200
S-07000 LIBRARY CARD REPLACEMENT $1 $1 $0
S-07100 LOST/DAMAGED LIBRARY MATERIAL REPL $0 $0 $0
Pg. 18 CHAPTER II – CALCULATING THE FULL COSTS
City of Carpinteria Cost of Services Study – September 2023
TOTAL RESOURCES USED
SERVICE TO FINANCE SERVICE
REF# (1) SERVICE (2) COST (3) FEES (4) TAXES (5)
S-07200 TEST PROCTORING $91 $0 $91
S-07300 LIBRARY SELF-SERVE PRINTING $0 $0 $0
S-07400 LIBRARY COLLECTION RECOVERY $0 $0 $0
S-08025 MOBILE HOME-RENT ADJUSTMENT REVIEW $5,612 $6,000 $388 S-08200 RESEARCH SERVICE $0 $0 $0
S-08320 DOCUMENT COPY SERVICE $70 $15 $55
S-08410 ELECTRONIC FILE COPY $3 $20 ($17)
S-08425 DOCUMENT CERTIFICATION $56 $0 $56
S-08426 LIFE CERTIFICATION $111 $0 $111
S-08530 BUSINESS LICENSE REVIEW $40,875 $14,960 $25,915 S-08590 BUSINESS LICENSE LISTING $0 $0 $0
S-08592 DUPLICATE BUSINESS LICENSE REQUEST $0 $14 ($14) S-08593 TOBACCO RETAILER PERMIT $1,845 $0 $1,845
S-08595 NSF CHECK PROCESSING $100 $80 $20
S-08596 CREDIT CARD PROCESSING $4,000 $0 $4,000
S-08600 CABLE TV STUDIO RENTAL $0 $0 $0
S-08722 AGENDA MAILING SERVICE - ANNUAL $289 $35 $254
S-08724 MINUTES MAILING SERVICE - ANNUAL $289 $105 $184 S-08734 FULL AGENDA PACKET MAILING - SINGLE $35 $120 ($85) S-08740 ELECTION CANDIDATE PROCESSING $1,391 $0 $1,391
S-08741 LOCAL INITIATIVE PROCESSING $1,391 $0 $1,391
TOTAL ALL FEE SERVICES $3,221,379 $1,065,811 $2,155,568 Schedule 1 above shows that the City provides $3,225,804 in fee services annually and recovers $1,065,811 from fee revenues. Each year, an additional $2,159,993, coming from other funding sources, is needed to pay for these fee services.
Schedule 1 above presents the total service cost for each service, and not the unit cost. For [S-08595] NSF CHECK PROCESSING, the current fee is $40 per returned check, the City processes two a year and collects a total of $80 in fee revenues. For [S-08530] BUSINESS LICENSE REVIEW, the City does not charge $14,960 per review. The City processes over 1,600 business license review per year, and the full cost to do it is $40,875.
[T]he City provides
$3,221,379 in fee
services annually
and recovers
$1,065,811 from fee
revenues. Each year,
an additional
$2,155,568, coming
from other funding
sources, is needed to
pay for these fee
services.
Pg. 19 CHAPTER III – COST RECOVERY RECOMMENDATIONS
City of Carpinteria Cost of Services Study – September 2023 CHAPTER III – COST RECOVERY
RECOMMENDATIONS
Service Groups
RCS has organized Personal Choice Services into the following service groups for purposes of discussion:
1. Development Services
2. Public Works
3. Public Safety
4. Community Services
5. Administration
These groups, explained in turn, are program oriented. Each group includes a table summarizing the revenues and costs of each service. The table summarizing the group tables is found at the end of this Chapter.
Appendix A, following the text, summarizes the current fees and the proposed fees for each of the Personal Choice service centers.
Service Center details found in Appendix B, are in sequence by the Reference Number (Column 1 on each of the following Tables), include detail information for each service on two facing pages. The left page has textual and summary information including RCS’s suggested service fee. The right page has the service cost detail.
Explanation of Table Columns
Each table has eight columns, explained here:
Column 1 is the Report Reference Number.
Column 2 is the title of the service.
Columns 3, 4 & 5 are the same amounts for revenue, cost and profit (subsidy) found on the left page of the detail service sheets in Appendix B.
Column 6 is the current percentage of costs recovered from the user fees and charges with the difference being subsidized by taxes.
Column 7 is the percentage of user fee cost recovery which might be obtainable without tax subsidy. Of course, decisions regarding tax subsidies to a service are a City Council policy decision on how to allocate its tax and general revenues. Column 8 contains the estimated amount of revenues which RCS suggests could be raised or reduced.
Pg. 20 CHAPTER III – COST RECOVERY RECOMMENDATIONS
City of Carpinteria Cost of Services Study – September 2023 Special Circumstances
The table also footnotes which identify special circumstances for some fees. For a service that is marked (a), there is insufficient data to determine the financial impact. When a service is marked (b), the fee is deposit based and financial estimations are not possible. Services marked (c), are restricted by law, and cannot be adjusted for full cost recovery. Finally, services marked (d) are suggested to be removed from the City’s fee schedule for various reasons.
Pg. 21 CHAPTER III – COST RECOVERY RECOMMENDATIONS
City of Carpinteria Cost of Services Study – September 2023 Development Services
When basic City development services are supported by general taxes, there is little reason for taxes to also finance those Personal Choice services which mainly benefit a developer or specific property owner. Thus, the expenses distributed across these service centers are primarily the incremental additional expenses caused by development. Were no development to take place, most of these costs could be eliminated, or at least significantly reduced.
TABLE 1 – DEVELOPMENT SERVICES
TOTAL TOTAL TOTAL POSSIBLE
FEE SERVICE PROFIT/ NEW
REF # SERVICE REVENUE COST (SUBSIDY) ACTUAL SUGGEST REVENUE (1) (2) (3) (4) (5) (6) (7) (8)
S-00100 BUILDING PLAN CHECK & INSPECTION $224,000 $358,290 ($134,290) 62.5% 100% $56,000 S-00120 DEMOLITION PERMIT $3,350 $6,388 ($3,038) 52.4% 100% $3,000 (b) S-00150 INSPECTION-ON-SALE REPORT $0 $0 $0 0.0% 100% $0 (e) S-00190 SHORT-TERM RENTAL LICENSE $25,095 $78,048 ($52,953) 32.2% 100% $26,500 S-00210 TEMPORARY USE PERMIT - ADMIN $2,555 $5,145 ($2,590) 49.7% 100% $2,600 S-00220 TEMPORARY USE PERMIT - COMMISSION $900 $2,249 ($1,349) 40.0% 100% $1,300 (b) S-00310 FENCE/SIGN PERMIT - ADMIN $15,360 $14,864 $496 103.3% 100% ($500) S-00315 FENCE/SIGN PERMIT - ARB $1,150 $2,751 ($1,601) 41.8% 100% $0 (b) S-00340 SIGN PROGRAM REVIEW $3,030 $6,748 ($3,718) 44.9% 100% $3,700 (b) S-00350 HOME OCCUPATION PERMIT $50 $374 ($324) 13.4% 100% $300 S-00420 GENERAL PLAN AMENDMENT $8,700 $11,648 ($2,948) 74.7% 100% $0 (b) S-00425 GENERAL PLAN MAINTENANCE SURCHARGE $0 $0 $0 0.0% 50% $0 S-00520 LOCAL COASTAL PROGRAM AMENDMENT $11,300 $14,876 ($3,576) 76.0% 100% $0 (b) S-00800 VARIANCE $5,200 $5,139 $61 101.2% 100% $0 (b)
S-00910 CONDITIONAL USE PERMIT $19,600 $26,240 ($6,640) 74.7% 100% $6,600 (b) S-01000 ARCHITECTURAL REVIEW $28,600 $65,623 ($37,023) 43.6% 100% $37,000 (b) S-01100 TENTATIVE TRACT MAP $8,100 $11,755 ($3,655) 68.9% 100% $0 (b) S-01200 TENTATIVE PARCEL MAP $6,700 $11,190 ($4,490) 59.9% 100% $0 (b) S-01310 APPEAL TO PLANNING COMMISSION $2,520 $5,743 ($3,223) 43.9% 100% $3,200 S-01320 APPEAL TO THE CITY COUNCIL $2,520 $6,299 ($3,779) 40.0% 100% $3,800 S-01400 CONCEPT PLAN REVIEW $6,100 $6,934 ($834) 88.0% 100% $0 (b) S-01410 PRE-APPLICATION REVIEW $0 $0 $0 0.0% 100% $0 (b) S-01510 DEVELOPMENT PLAN REVIEW $57,000 $73,652 ($16,652) 77.4% 100% $16,700 (b) S-02000 TIME EXTENSION - PLANNING COMM. $0 $0 $0 0.0% 100% $0 (e) S-02200 LOT LINE ADJUSTMENT $2,500 $5,412 ($2,912) 46.2% 100% $0 (b) S-02210 SB9 LOT SPLIT $0 $5,412 ($5,412) 0.0% 100% $0 (b) S-02220 LOT MERGER $2,500 $2,735 ($235) 91.4% 100% $0 (b) S-02310 COASTAL DEVELOPMENT PERMIT - ADMIN $6,000 $12,874 ($6,874) 46.6% 100% $6,900 (b) S-02315 COASTAL DEVELOPMENT PERMIT - DISCR. $5,100 $11,152 ($6,052) 45.7% 100% $6,100 (b) S-02320 COASTAL PLAN MAP/TEXT AMEND REVIEW $0 $0 $0 0.0% 100% $0 (e) S-02400 NEW/AMENDED SPECIFIC PLAN $9,700 $15,843 ($6,143) 61.2% 100% $0 (b) S-03000 CERTIFICATE OF COMPLIANCE REVIEW $7,500 $8,550 ($1,050) 87.7% 100% $0 (b) S-03025 ZONING LETTER $1,065 $1,592 ($527) 66.9% 100% $500 SUBTOTAL - COMMUNITY DEVELOPMENT $466,195 $777,526 ($311,331) 60.0% $173,700 NOTES:
(a) Insufficient volume to determine financial impact
(b) Deposit/Actual Costs based service/fee
(c) Fee restricted by Law
(d) Fees are market sensitive
(e) Deletion of service/fee
PCT. RECOVERY
FROM FEES
Pg. 22 CHAPTER III – COST RECOVERY RECOMMENDATIONS
City of Carpinteria Cost of Services Study – September 2023 Development Services provided to individuals and businesses account for $777,526 in total service costs, and the City is able to recover 60.0% from the current fees. RCS’ suggested fees could recover an additional $173,700 annually for the City, of which $56,000 would be from increases to Building Plan Check and Inspection related fees.
For [S-00425] GENERAL PLAN MAINTENANCE SURCHARGE, our study suggests a 50% cost recovery, because the fee excludes the remodeling of owner-occupied single-family dwellings and business tenant improvements, and staff determined that 50% is an appropriate percentage of the cost which should be recovered by current development.
Pg. 23 CHAPTER III – COST RECOVERY RECOMMENDATIONS
City of Carpinteria Cost of Services Study – September 2023 Public Works
These service centers are identified for various public works engineering, permitting and inspection services. Ballfield/facility rental and senior transit services are also included.
TABLE 2 – PUBLIC WORKS
Reference [S-04050] WIDE/OVERSIZE LOAD REVIEW, the fee is restricted by State law and 15% is the maximum cost recovery the City can achieve. Combined, Engineering plan check/inspections and special annual utility permits costs the City $239,195 and recover only $87,100 from current fees. Approving the suggested fees will recover an additional $98,750 in fee revenues for the City.
TOTAL TOTAL TOTAL POSSIBLE
FEE SERVICE PROFIT/ NEW
REF # SERVICE REVENUE COST (SUBSIDY) ACTUAL SUGGEST REVENUE (1) (2) (3) (4) (5) (6) (7) (8)
S-03400 R.O.W. VACATION PROCESSING $0 $0 $0 0.0% 100% $0 (b) S-03420 FINAL TRACT MAP/REVERS. TO ACREAGE $0 $0 $0 0.0% 100% $0 (b) S-03425 FINAL PARCEL MAP $0 $0 $0 0.0% 100% $0 (b)
S-03430 FINAL LOT LINE ADJUST/LOT MERGER $0 $0 $0 0.0% 100% $0 (b) S-03444 ENGINEERING PLAN CHECK/INSPECTION $75,000 $181,615 ($106,615) 41.3% 100% $53,300 S-03916 SPECIAL ANNUAL UTILITY PERMIT ISSUE $12,100 $57,437 ($45,337) 21.1% 100% $45,300 S-04005 R-O-W ENCROACHMENT-ARCHITECTURAL $120 $650 ($530) 18.5% 100% $500 S-04010 R-O-W ENCROACHMENT-DUMPSTER $540 $1,300 ($760) 41.5% 100% $800 S-04030 R-O-W ENCROACHMENT-TABLES/CHAIRS $6,180 $4,767 $1,413 129.6% 100% ($1,400) S-04035 R-O-W ENCROACHMENT-PARKLET $0 $1,950 ($1,950) 0.0% 100% $2,000 S-04040 R-O-W ENCROACHMENT-NEWSRACK $0 $0 $0 0.0% 100% $0 (e) S-04042 R-O-W ENCROACHMENT-OTHER $175 $108 $67 162.0% 100% ($100) S-04050 WIDE/OVERSIZE LOAD REVIEW $192 $1,300 ($1,108) 14.8% 15% $0 (c) S-04070 SPECIAL EVENT-APPLICATION REVIEW $570 $950 ($380) 60.0% 100% $400 S-04075 SPECIAL EVENT-SET-UP/CLEAN-UP SVC $0 $0 $0 0.0% 100% $0 (b) S-04090 MISCELLANEOUS ENGINEERING SERVICES $0 $0 $0 0.0% 100% $0 (b) S-04095 ELECTRIC VEHICLE CHARGING $0 $0 $0 0.0% 100% $0 SUBTOTAL - PUBLIC WORKS $94,877 $250,077 ($155,200) 37.9% $100,800 NOTES:
(a) Insufficient volume to determine financial impact
(b) Deposit/Actual Costs based service/fee
(c) Fee restricted by Law
(d) Fees are market sensitive
(e) Deletion of service/fee
PCT. RECOVERY
FROM FEES
Pg. 24 CHAPTER III – COST RECOVERY RECOMMENDATIONS
City of Carpinteria Cost of Services Study – September 2023 Public Safety
These fee services are provided by the City’s Public Safety service providers.
TABLE 3 – PUBLIC SAFETY
Public Safety Services provided to individuals and businesses account for $252,545 in total service costs, and the City is able to recover 11.8% from the current fees. RCS’ suggested fees could recover an additional $5,700 annually for the City. Several animal control fees suggest 50% cost recovery because those services are market driven. Suggesting fees that recover 100% of the costs would lead to non-use or non-payment of the services and fees.
TOTAL TOTAL TOTAL POSSIBLE
FEE SERVICE PROFIT/ NEW
REF # SERVICE REVENUE COST (SUBSIDY) ACTUAL SUGGEST REVENUE (1) (2) (3) (4) (5) (6) (7) (8)
S-00180 RENTAL HOUSING INSPECTION $0 $0 $0 0.0% 100% $0 (e) S-00360 ANIMAL KEEPING PERMIT $1,185 $1,584 ($399) 74.8% 100% $400 S-00361 BREEDER/KENNEL PERMIT $655 $867 ($212) 75.6% 100% $0 (a) S-03050 LETTER OF CONVENIENCE/ABC $2,685 $2,039 $646 131.7% 100% $0 (a) S-04110 BUS. REGULATION - ADULT ORIENTED $515 $476 $39 108.2% 100% $0 (a) S-04140 BUS. REGULATION - FILMING - TIER I $630 $1,442 ($812) 43.7% 100% $800 S-04142 BUS. REGULATION - FILMING - TIER II $640 $1,466 ($826) 43.7% 100% $0 (b) S-04160 BUS. REGULATION - SOLICITOR/PEDDLER $1,085 $779 $306 139.3% 100% $0 (a) S-04170 BUS. REGULATION - LIVE ENTERTAIN. $930 $1,069 ($139) 87.0% 100% $100 S-04182 BUS. REGULATION - MASSAGE ESTABLISH $990 $891 $99 111.1% 100% ($100) S-04184 BUS. REGULATION - MASSAGE THERAPIST $2,800 $3,114 ($314) 89.9% 100% $300 S-04185 MISC. BUSINESS BACKGROUND PERMIT $390 $476 ($86) 81.9% 100% $0 (a) S-04187 BUS. REGULATION - TAXICAB DRIVER $0 $0 $0 0.0% 100% $0 (e) S-04189 BUS. REGULATION - TAXICAB COMPANY $0 $0 $0 0.0% 100% $0 (e) S-04400 SHOPPING CART IMPOUND RELEASE $0 $0 $0 0.0% 100% $0 (b) S-04410 CODE ENFORCEMENT INSPECTION $0 $0 $0 0.0% 100% $0 (b) S-04420 INSPECTION/ABATEMENT WARRANT $0 $570 ($570) 0.0% 100% $0 (b) S-04430 NUISANCE ABATEMENT $0 $0 $0 0.0% 100% $0 (b)
S-04500 FALSE BURGLARY ALARM RESPONSE $0 $15,000 ($15,000) 0.0% 100% $0 (d) S-04600 VEHICLE INSPECTION $45 $38 $7 118.4% 100% $0 (a) S-04700 REQUESTED ACCIDENT INVESTIGATION $205 $168 $37 122.0% 100% $0 (a) S-05300 ANIMAL CONTROL SERVICES $10,000 $199,566 ($189,566) 5.0% 50% $0 S-05301 STRAY ANIMAL IMPOUND $5,920 $17,877 ($11,957) 33.1% 50% $3,000 S-05302 DEAD ANIMAL PICK-UP $1,050 $4,469 ($3,419) 23.5% 50% $1,200 S-05304 IN-HOME ANIMAL QUARANTINE $0 $298 ($298) 0.0% 100% $0 (a) S-05310 ABANDONED VEHICLE REMOVAL $165 $356 ($191) 46.4% 100% $0 (a) SUBTOTAL - PUBLIC SAFETY $29,890 $252,545 ($222,655) 11.8% $5,700 NOTES:
(a) Insufficient volume to determine financial impact
(b) Deposit/Actual Costs based service/fee
(c) Fee restricted by Law
(d) Fees are market sensitive
(e) Deletion of service/fee
PCT. RECOVERY
FROM FEES
Pg. 25 CHAPTER III – COST RECOVERY RECOMMENDATIONS
City of Carpinteria Cost of Services Study – September 2023 Community Services
For Community Services, no fee recommendations are made for most services. The City is not limited to cost recovery for program and rental fees, as the only limit is what the market is willing to pay.
TABLE 4 – COMMUNITY SERVICES
The breakout of direct and indirect costs and cost recovery percentages can be reviewed in more detail in Appendix C. As anticipated, the above findings suggest that a subsidy level exists for community services activities – an amount that varies depending upon whether one considers direct versus indirect costs.
This report recommends that community services cost recovery goals be set as a percentage of community services program costs. This practice is quite common in local government operations, not because indirect costs do not exist and are not important, but rather to ensure that the cost recovery goals remain relevant, market competitive, and are easily reproducible.
Market Considerations
But much remains to consider in evaluating price and costing levels in this sensitive service area – considerations that are further detailed below.
TOTAL TOTAL TOTAL POSSIBLE
FEE SERVICE PROFIT/ NEW
REF # SERVICE REVENUE COST (SUBSIDY) ACTUAL SUGGEST REVENUE (1) (2) (3) (4) (5) (6) (7) (8)
S-05500 WINTER BERM MAINTENANCE $20,228 $43,553 ($23,325) 46.4% 59% $0 S-05600 VETERANS HALL & SEASIDE BUILDING $49,463 $132,610 ($83,147) 37.3% 100% $0 (d) S-05700 ADULT SPORTS $10,000 $11,834 ($1,834) 84.5% 100% $0 (d) S-05750 JUNIOR LIFEGUARD PROGRAM $100,944 $297,590 ($196,646) 33.9% 100% $0 (d) S-05800 COMMUNITY POOL $215,992 $1,158,072 ($942,080) 18.7% 50% $0 (d) S-05820 SWIM TEAM SUPPORT $44,872 $106,396 ($61,524) 42.2% 100% $0 (d) S-06610 PARK/FIELD RENTAL $0 $40,086 ($40,086) 0.0% 100% $0 (d) S-06700 COMMUNITY GARDEN $12,000 $67,731 ($55,731) 17.7% 10% $0 (d) S-06800 SKATE PARK $0 $27,200 ($27,200) 0.0% 100% $0 (d) S-07000 LIBRARY CARD REPLACEMENT $1 $1 $0 100.0% 100% $0 S-07100 LOST/DAMAGED LIBRARY MATERIAL REPL $0 $0 $0 0.0% 100% $0 S-07200 TEST PROCTORING $0 $91 ($91) 0.0% 100% $100
S-07300 LIBRARY SELF-SERVE PRINTING $0 $0 $0 0.0% 100% $0 S-07400 LIBRARY COLLECTION RECOVERY $0 $0 $0 0.0% 30% $0 SUBTOTAL - COMMUNITY SERVICES $453,500 $1,885,164 ($1,431,664) 24.1% $100 NOTES:
(a) Insufficient volume to determine financial impact
(b) Deposit/Actual Costs based service/fee
(c) Fee restricted by Law
(d) Fees are market sensitive
(e) Deletion of service/fee
PCT. RECOVERY
FROM FEES
Pg. 26 CHAPTER III – COST RECOVERY RECOMMENDATIONS
City of Carpinteria Cost of Services Study – September 2023 By their nature, community services are highly market driven and subject to a variety of external factors including value to the City’s character, consumer demand, location, facility amenities, demographics, and competing service providers. Adjustments in fees can arguably have a significant impact on consumer demand given a variety of elasticity factors that may be in play. This comment does not imply that additional revenues are unavailable but makes the case that fee levels are best set at the delivery point based on a flexible and market-based pricing model. It also suggests that community services performance levels might be best set at a macro level, rather than at the individual program level, to allow for optimal marketing and program pricing flexibility.
In pondering these cost results, the City should consider the following observations common to community services.
General Methodology Assumptions
The methodology generally used in developing service center revenue/cost computations, as has been done in this study, is founded on key assumptions:
First, service volumes are fairly constant and void of wide fluctuations in consumer patronage from year to year.
Second, consumers have come to accept the economic value of continuing to use the identified service at a value that equates to the cost of providing the service.
It is important to note that these two assumptions are not particularly valid for community services type activities that are characterized by commonly noted annual changes in program popularity combined with the influence of seasonal and weather conditions. Furthermore, community services dollars are highly sensitive to overall market and economic conditions as a service that strives to compete for an elusive discretionary income dollar.
Community Service fees are influenced by two factors generally not an issue in the delivery of other City services - marketing and social policy.
Marketing
Given that these services are highly market sensitive and financed mostly by discretionary income, a special burden is placed on program managers to innovate and promote attendance. Those who run these programs know too well the need to convince customers of the value-added features of their services. Their market is unforgiving. If fees are set too high, attendance and consequently revenues will drop. On the other hand, establishing fee levels artificially low will result in a flood of demand beyond resource capabilities.
Pg. 27 CHAPTER III – COST RECOVERY RECOMMENDATIONS
City of Carpinteria Cost of Services Study – September 2023 Pricing
If priced strictly at average cost, fee increases can result in reduced participation leading to additional reactionary price increases and further losses in patronage. As such, prices for community services must be set carefully. The potential number of target customers should be estimated as part of an aggressive program marketing those services at determined price levels.
Some important considerations in setting pricing follow:
Has a marketing study been performed?
Have programs been selected for their popularity?
Do City programs compete with offerings made by other agencies, organizations, or private businesses that can supply the program at less cost? Is there a less costly way for the City to supply the service? Has sufficient money been budgeted to advertise the program adequately and how is the number of participants affected by the level of advertising? What costs would NOT be incurred or REMAIN were the program not to be offered? What is the cost of adding one more participant; of opening one more section of the activity?
Are participants polled for their reaction to the offering, the instructor, the facility, and for their ideas for possible programs and the amounts that they are willing to pay? Are some facilities more costly to operate than others? What are the costs of electricity, water, gas, janitorial, maintenance, telephone, vandalism, and the like for each facility? How do existing facilities compare to those provided by the competition in creating either a price advantage or disadvantage?
Has the clientele of the activity been defined allowing the City to understand the social purpose in subsidizing the activity?
A number of these issues have already been addressed by City staff and are merely presented to illustrate the issues involved in operating such services.
In determining what should be charged for services it ultimately is the responsibility of community services professionals to recommend a combination of decreased costs, increased participation and fee adjustments needed to meet the degree of recovery that is ultimately determined by City Council.
What Can Be Charged?
In so far as community services are market driven by definition, they are not subject to the cost limitations of Propositions 4 and 26. As such, pricing for class programs and related facility rentals can be set at market rate and consumer valued pricing levels subject to policy defined discount and subsidy levels.
Pg. 28 CHAPTER III – COST RECOVERY RECOMMENDATIONS
City of Carpinteria Cost of Services Study – September 2023 Social Policy
The City Council should develop a conscious policy as to what programs should be subsidized with tax monies in promoting social benefit, and to what extent. It may well be that some level of subsidy for many of the services identified in this group is not only necessary, but also appropriate. If that is deemed to be the case, subsidy levels can be set as part of a budgetary or programmatic policy statement. These policy statements can also explicitly describe the social reasoning involved in the decision-making process.
Discounts & Exemptions: The provision of scholarships and exemptions to disadvantaged youths and seniors is a viable and appropriate alternative to reducing fees to the entire community and should be considered in the fee setting process.
Conclusion of Community Services
City staff and the City Council may wish to consider reviewing the marketing criteria set out earlier in this Chapter and review the cost figures provided herein. It may well be the case that additional revenues can be generated if the marketplace permits it. In setting fiscal goals for such services, it is recommended that financial targets be established at the macro (Division or Major Program Level) level to allow for maximum price adaptability at the minor program and class level. That being said, monitoring and reporting performance at the targeted level is critical in assessing class/program viability as a bias for properly allocating resources to the most financially and socially productive activities.
Pg. 29 CHAPTER III – COST RECOVERY RECOMMENDATIONS
City of Carpinteria Cost of Services Study – September 2023 Administration
Administration services include returned check processing, document certification, life certification, credit card processing, and business license review.
The Business License service in most cities provides two different functions. The first is the collection of the city’s business tax, in which the tax rates are embedded within the municipal code.
The business tax should pay for the city’s business tax collection and enforcement costs. The second function of the Business license is to record, permit and enforce business codes within the City. This function is more time-consuming and may require coordination with several departments. The various business license fees below are to provide business licensing services.
TABLE 5 – ADMINISTRATION
Administration services provided to individuals and businesses account for $56,067 in total service costs, and the City is able to recover 38.1% from the current fees. RCS’ suggested fees could recover an additional $32,000 annually for the City.
TOTAL TOTAL TOTAL POSSIBLE
FEE SERVICE PROFIT/ NEW
REF # SERVICE REVENUE COST (SUBSIDY) ACTUAL SUGGEST REVENUE (1) (2) (3) (4) (5) (6) (7) (8)
S-08025 MOBILE HOME-RENT ADJUSTMENT REVIEW $6,000 $5,612 $388 106.9% 100% $0 (b) S-08200 RESEARCH SERVICE $0 $0 $0 0.0% 100% $0 (b)
S-08320 DOCUMENT COPY SERVICE $15 $70 ($55) 21.4% 20% $0 (c) S-08410 ELECTRONIC FILE COPY $20 $3 $17 666.7% 100% $0 (c) S-08425 DOCUMENT CERTIFICATION $0 $56 ($56) 0.0% 100% $100 S-08426 LIFE CERTIFICATION $0 $111 ($111) 0.0% 100% $100 S-08530 BUSINESS LICENSE REVIEW $14,960 $40,875 ($25,915) 36.6% 100% $25,900 S-08590 BUSINESS LICENSE LISTING $0 $0 $0 0.0% 100% $0 (e) S-08592 DUPLICATE BUSINESS LICENSE REQUEST $14 $0 $14 0.0% 100% $0 (e) S-08593 TOBACCO RETAILER PERMIT $0 $1,845 ($1,845) 0.0% 100% $1,800 S-08595 NSF CHECK PROCESSING $80 $100 ($20) 80.0% 100% $0 S-08596 CREDIT CARD PROCESSING $0 $4,000 ($4,000) 0.0% 100% $4,000 S-08600 CABLE TV STUDIO RENTAL $0 $0 $0 0.0% 100% $0
S-08722 AGENDA MAILING SERVICE - ANNUAL $35 $289 ($254) 12.1% 100% $0 (a) S-08724 MINUTES MAILING SERVICE - ANNUAL $105 $289 ($184) 36.3% 100% $0 (a) S-08734 FULL AGENDA PACKET MAILING - SINGLE $120 $35 $85 342.9% 100% $0 (a) S-08740 ELECTION CANDIDATE PROCESSING $0 $1,391 ($1,391) 0.0% 10% $100 (b) S-08741 LOCAL INITIATIVE PROCESSING $0 $1,391 ($1,391) 0.0% 15% $0 (b) SUBTOTAL - ADMINISTRATION $21,349 $56,067 ($34,718) 38.1% $32,000 PCT. RECOVERY
FROM FEES
Pg. 30 CHAPTER III – COST RECOVERY RECOMMENDATIONS
City of Carpinteria Cost of Services Study – September 2023 Summary of Personal Choice Services
The purpose of this Chapter is to present the services which RCS has initially labeled as Personal Choice and to suggest the magnitude of possible cost recovery. The following Table summarizes the recommendations and suggestions made in this Chapter.
TABLE 6 – SUMMARY
If all the recommendations made in this Chapter and suggested fees in Appendix A are adopted, the City would raise $312,300 on an annual basis.
The above table shows that the City is subsidizing $2,155,568 of Personal Choice Services with City tax dollars. Should the City Council feel that tax dollars are insufficient, or use for different purposes, this chapter has shown that there are opportunities to either increase the user fees or lower the cost of Personal Choice Services.
TOTAL TOTAL TOTAL POSSIBLE
FEE SERVICE PROFIT/ NEW
SERVICE REVENUE COST (SUBSIDY) ACTUAL SUGGEST REVENUE
COMMUNITY DEVELOPMENT $466,195 $777,526 ($311,331) 60.0% VAR. $173,700 PUBLIC WORKS $94,877 $250,077 ($155,200) 37.9% VAR. $100,800 PUBLIC SAFETY $29,890 $252,545 ($222,655) 0.0% VAR. $5,700 COMMUNITY SERVICES $453,500 $1,885,164 ($1,431,664) 24.1% VAR. $100 ADMINISTRATION $21,349 $56,067 ($34,718) 38.1% VAR. $32,000 ALL FEE SERVICES $1,065,811 $3,221,379 ($2,155,568) 33.1% $312,300 PCT. RECOVERY
FROM FEES
Pg. 31 CHAPTER IV – CONCLUSION
City of Carpinteria Cost of Services Study – September 2023 CHAPTER IV – CONCLUSION
RCS has subjected the City's operations to a detailed analysis seeking alternate and more equitable ways to finance its services. This report presents the analytical advantages which are available to the City through the institution of a comprehensive system designed by RCS to implement Article XIIIB of the California Constitution.
Elimination of Subsidies
This Report highlights and recommends that most tax subsidies be eliminated as being unintentional. Service users thus can vote with their dollars and not use a service for which they are unwilling or unable to pay. Hidden subsidies, which have existed for many of the City’s supposedly self-financed and self-supporting services, can now be re-evaluated.
Result of Acceptance of Fee Suggestions
If RCS’ suggested fee recommendations are adopted, then a significant amount of added revenues will be available to the City, which would provide taxpayer equity. Most of these new revenues will be from fee increases to replace tax monies used to make up the difference between fees collected and costs incurred in providing the services, which will then be available for those services which can only be funded from taxes.
These tax "diversions" are the now-documented tax subsidies to potentially self-supporting City services. Thus, additional monies could be made available for police services, infrastructure maintenance, and other City services which are not generally conducive to service charges, thereby achieving much closer equity between benefits and associated payments.
Policy Guidance. More importantly, the Council would be able to make its decisions based on business principles as much as is possible.
Understanding of Equitable Charging for Government. The City Council now has to assist its constituents to understand that under the California Constitution the intent is that:
Taxes finance services for which there is no alternative way to finance them. Service charges should be utilized to finance those things for which benefits can be determined.
Beneficiaries of such services be charged in direct relationship to the benefits derived.
Pg. 32 CHAPTER IV – CONCLUSION
City of Carpinteria Cost of Services Study – September 2023 A Master Fee Resolution
RCS recommends that the City adopt a Master Fee Resolution which the Finance Department updates and the City Council adopts annually. RCS will work with Finance to help implement this Resolution.
Policy Regarding “New” Services
RCS also recommends that the City Council adopt a policy of not starting any new service without a cost analysis, using the costing approach utilized in this Report, so as to determine ways in which the service could be fee-financed, if at all possible. This approach could be used when considering new parks or public buildings, improved police protection, or any other desired function or service.
Final Thoughts
The City has appropriately responded to the mandate and spirit of Proposition 4. It is utilizing the passage of Propositions 4, 13 and 218 and the attention given to them as an opportunity to review its financial structure and philosophy, and to institute a businesslike cost control system, tailored to the City's needs, to supplement its governmental accounting and budgeting systems.
The cooperation, excellent support and data provided in accomplishment of the work reported herein speaks well of the way in which a City organization can adapt to the so-called "new realities" of California governmental finance.
APPENDIX A – SUMMARY OF CURRENT AND PROPOSED FEES
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
FEE COMPARISON REPORT
REF #: S-00100 TITLE: BUILDING PLAN CHECK & INSPECTION
CURRENT FEE RECOMMENDED FEE
All Permit and Plan Check fees should be increased by 25%.
Technology Surcharge - 5% surcharge on all building permits and plan checks.
Permits - $35 plus various fees based on construction valuation and fixture count
Plan Check - Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit determined by staff.
REF #: S-00120 TITLE: DEMOLITION PERMIT
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $1,280
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $670 REF #: S-00150 TITLE: INSPECTION-ON-SALE REPORT
CURRENT FEE RECOMMENDED FEE
This fee should be removed from the fee schedule as the service is no longer provided.
Res'l, 1 to 3 units - $280
Res'l, 4 units - $455
Res'l, >4 units - $455 plus $30 per unit
REF #: S-00180 TITLE: RENTAL HOUSING INSPECTION
CURRENT FEE RECOMMENDED FEE
This fee should be removed from the fee schedule as the service is no longer provided.
$420 per rental
REF #: S-00190 TITLE: SHORT-TERM RENTAL LICENSE
CURRENT FEE RECOMMENDED FEE
Initial Application - $390
Renewal - $20 quarterly plus $15 business license annually Initial Application - $315
Renewal - $90 plus $15 business license annually
REF #: S-00210 TITLE: TEMPORARY USE PERMIT - ADMIN
CURRENT FEE RECOMMENDED FEE
$365 per application $735 per application
October 2, 2023
1
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
FEE COMPARISON REPORT
REF #: S-00220 TITLE: TEMPORARY USE PERMIT - COMMISSION
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $2,500.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $900 REF #: S-00310 TITLE: FENCE/SIGN PERMIT - ADMIN
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside $620 per application Consultants, if applicable, charged against an initial deposit of $640 REF #: S-00315 TITLE: FENCE/SIGN PERMIT - ARB
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $2,500.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $1,150
REF #: S-00340 TITLE: SIGN PROGRAM REVIEW
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $2,500.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $1,010
REF #: S-00350 TITLE: HOME OCCUPATION PERMIT
CURRENT FEE RECOMMENDED FEE
$10 per application $75 per application
REF #: S-00360 TITLE: ANIMAL KEEPING PERMIT
CURRENT FEE RECOMMENDED FEE
$510 - New
$360 - Renewal
$390 - New
$265 - Renewal
October 2, 2023
2
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
FEE COMPARISON REPORT
REF #: S-00361 TITLE: BREEDER/KENNEL PERMIT
CURRENT FEE RECOMMENDED FEE
$510 - New
$360 - Renewal
$390 - New
$265 - Renewal
REF #: S-00420 TITLE: GENERAL PLAN AMENDMENT
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $15,000
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $8,700
REF #: S-00425 TITLE: GENERAL PLAN MAINTENANCE SURCHARGE
CURRENT FEE RECOMMENDED FEE
5% surcharge on all building permits excluding the remodeling of owner-occupied single family dwellings and business tenant improvements.
5% surcharge on all building permits excluding the remodeling of owner-occupied single family dwellings and business tenant improvements.
REF #: S-00520 TITLE: LOCAL COASTAL PROGRAM AMENDMENT
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $15,000
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $11,300
REF #: S-00800 TITLE: VARIANCE
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $5,000
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $5,200
REF #: S-00910 TITLE: CONDITIONAL USE PERMIT
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $7,500
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $4,900
October 2, 2023
3
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
FEE COMPARISON REPORT
REF #: S-01000 TITLE: ARCHITECTURAL REVIEW
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $2,500
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $1,100
REF #: S-01100 TITLE: TENTATIVE TRACT MAP
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $11,000
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $8,100
REF #: S-01200 TITLE: TENTATIVE PARCEL MAP
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $11,000
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $6,700
REF #: S-01310 TITLE: APPEAL TO PLANNING COMMISSION
CURRENT FEE RECOMMENDED FEE
$1,260 per appeal (30% Cost Recovery) $2,870 per appeal (100% Cost Recovery) REF #: S-01320 TITLE: APPEAL TO THE CITY COUNCIL
CURRENT FEE RECOMMENDED FEE
$1,330 per appeal (30% Cost Recovery) $3,150 per appeal (100% Cost Recovery) REF #: S-01400 TITLE: CONCEPT PLAN REVIEW
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $7,000
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $6,100
October 2, 2023
4
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
FEE COMPARISON REPORT
REF #: S-01410 TITLE: PRE-APPLICATION REVIEW
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $1,500
None
REF #: S-01510 TITLE: DEVELOPMENT PLAN REVIEW
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $7,500
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $5,700
REF #: S-02000 TITLE: TIME EXTENSION - PLANNING COMM.
CURRENT FEE RECOMMENDED FEE
This fee should be removed as this service in included in another deposit fee.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $260 REF #: S-02200 TITLE: LOT LINE ADJUSTMENT
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $5,500
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $2,500
REF #: S-02210 TITLE: SB9 LOT SPLIT
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $5,500
None
REF #: S-02220 TITLE: LOT MERGER
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $2,500
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $2,500
October 2, 2023
5
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
FEE COMPARISON REPORT
REF #: S-02310 TITLE: COASTAL DEVELOPMENT PERMIT - ADMIN
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $2,500
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $1,200
REF #: S-02315 TITLE: COASTAL DEVELOPMENT PERMIT - DISCR.
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $5,000
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $1,700
REF #: S-02320 TITLE: COASTAL PLAN MAP/TEXT AMEND REVIEW
CURRENT FEE RECOMMENDED FEE
Remove this fee from the fee schedule as it is a duplicate of Local Coastal Program Amendment fee (S-00520).
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $10,830
REF #: S-02400 TITLE: NEW/AMENDED SPECIFIC PLAN
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $15,000
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $9,700
REF #: S-03000 TITLE: CERTIFICATE OF COMPLIANCE REVIEW
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $7,500
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $7,500
REF #: S-03025 TITLE: ZONING LETTER
CURRENT FEE RECOMMENDED FEE
$355 per letter $530 per letter
October 2, 2023
6
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
FEE COMPARISON REPORT
REF #: S-03050 TITLE: LETTER OF CONVENIENCE/ABC
CURRENT FEE RECOMMENDED FEE
$2,685 per letter $2,040 per letter
REF #: S-03400 TITLE: R.O.W. VACATION PROCESSING
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $5,000
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $5,000
REF #: S-03420 TITLE: FINAL TRACT MAP/REVERS. TO ACREAGE
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Fully-Burdened Cost of Outside Consultants, if applicable, charged against an initial deposit of $10,000
Fully-Burdened Hourly Rate of Staff Plus the Fully-Burdened Cost of Outside Consultants, if applicable, charged against an initial deposit of $10,300
REF #: S-03425 TITLE: FINAL PARCEL MAP
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Fully-Burdened Cost of Outside Consultants, if applicable, charged against an initial deposit of $10,000
Fully-Burdened Hourly Rate of Staff Plus the Fully-Burdened Cost of Outside Consultants, if applicable, charged against an initial deposit of $9,600
REF #: S-03430 TITLE: FINAL LOT LINE ADJUST/LOT MERGER
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Fully-Burdened Cost of Outside Consultants, if applicable, charged against an initial deposit of $3,000
$1,660 per application
REF #: S-03444 TITLE: ENGINEERING PLAN CHECK/INSPECTION
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Fully-Burdened Cost of Outside Consultants, if applicable, charged against an initial deposit of determined by staff.
Fully-Burdened Hourly Rate of Staff Plus the Fully-Burdened Cost of Outside Consultants, if applicable, charged against an initial deposit determined by the value of the construction.
October 2, 2023
7
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
FEE COMPARISON REPORT
REF #: S-03916 TITLE: SPECIAL ANNUAL UTILITY PERMIT ISSUE
CURRENT FEE RECOMMENDED FEE
$3,025 annually $575 per permit
REF #: S-04005 TITLE: R-O-W ENCROACHMENT-ARCHITECTURAL
CURRENT FEE RECOMMENDED FEE
$60 per permit $325 per permit
REF #: S-04010 TITLE: R-O-W ENCROACHMENT-DUMPSTER
CURRENT FEE RECOMMENDED FEE
$45 per permit $110 per permit
REF #: S-04030 TITLE: R-O-W ENCROACHMENT-TABLES/CHAIRS
CURRENT FEE RECOMMENDED FEE
$110 - New
$110 - Renewal
$195 - New
$120 - Renewal
REF #: S-04035 TITLE: R-O-W ENCROACHMENT-PARKLET
CURRENT FEE RECOMMENDED FEE
$435 - New
$215 - Five Year Renewal
None
REF #: S-04040 TITLE: R-O-W ENCROACHMENT-NEWSRACK
CURRENT FEE RECOMMENDED FEE
$120 - New This fee should be removed from the fee schedule. $60 - Renewal
October 2, 2023
8
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
FEE COMPARISON REPORT
REF #: S-04042 TITLE: R-O-W ENCROACHMENT-OTHER
CURRENT FEE RECOMMENDED FEE
$110 per permit or a deposit with actual costs as determined by staff.
$175 per permit
REF #: S-04050 TITLE: WIDE/OVERSIZE LOAD REVIEW
CURRENT FEE RECOMMENDED FEE
State-Mandated Fee:
$16 - single trip permit
$90 - annual permit
State-Mandated Fee:
$16 - single trip permit
$90 - annual permit
REF #: S-04070 TITLE: SPECIAL EVENT-APPLICATION REVIEW
CURRENT FEE RECOMMENDED FEE
Non-Profit Orgs. - $230 (76% Subsidy)
Other - $950
Non-Profit Orgs. - $135 (76% Subsidy)
Other - $570
REF #: S-04075 TITLE: SPECIAL EVENT-SET-UP/CLEAN-UP SVC
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Fully-Burdened Cost of Outside Consultants, if applicable, charged against an initial deposit of determined by staff.
Fully-Burdened Hourly Rate of Staff
REF #: S-04090 TITLE: MISCELLANEOUS ENGINEERING SERVICES
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Fully-Burdened Cost of Outside Consultants, if applicable, charged against an initial deposit of determined by staff.
None
REF #: S-04095 TITLE: ELECTRIC VEHICLE CHARGING
CURRENT FEE RECOMMENDED FEE
Charging:
Peak Hours (4pm-9pm) - $0.40 per KwH
Off-Peak Hours - $0.25 per KwH
Idle Fee (7:30am-9pm) - $5 per hour after a 10 minute grace period after fully charged ($30 maximum)
Charging - $0.30 per KwH
October 2, 2023
9
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
FEE COMPARISON REPORT
REF #: S-04110 TITLE: BUS. REGULATION - ADULT ORIENTED
CURRENT FEE RECOMMENDED FEE
INITIAL PERMIT: Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $2,500.
RENEWAL: $475
INITIAL PERMIT: Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $1,600.
RENEWAL: $515
REF #: S-04140 TITLE: BUS. REGULATION - FILMING - TIER I
CURRENT FEE RECOMMENDED FEE
$210 per application $480 per application
REF #: S-04142 TITLE: BUS. REGULATION - FILMING - TIER II
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $1,500
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $640 REF #: S-04160 TITLE: BUS. REGULATION - SOLICITOR/PEDDLER
CURRENT FEE RECOMMENDED FEE
New - $570 plus City Attorney costs when required
Renewal - $210
New - $735 plus City Attorney costs when required
Renewal - $350
REF #: S-04170 TITLE: BUS. REGULATION - LIVE ENTERTAIN.
CURRENT FEE RECOMMENDED FEE
New - $620 plus City Attorney costs when required
Renewal - $225
$310 per application
REF #: S-04182 TITLE: BUS. REGULATION - MASSAGE ESTABLISH
CURRENT FEE RECOMMENDED FEE
INITIAL PERMIT: Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $1,500.
RENEWAL: $445
INITIAL PERMIT: Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $1,000.
RENEWAL: $495
October 2, 2023
10
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
FEE COMPARISON REPORT
REF #: S-04184 TITLE: BUS. REGULATION - MASSAGE THERAPIST
CURRENT FEE RECOMMENDED FEE
INITIAL PERMIT: $390
RENEWAL: $390
INITIAL PERMIT: Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $500.
RENEWAL: $350
REF #: S-04185 TITLE: MISC. BUSINESS BACKGROUND PERMIT
CURRENT FEE RECOMMENDED FEE
INITIAL PERMIT: Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $1,500.
RENEWAL: $475
INITIAL PERMIT: Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $1,000.
RENEWAL: $390
REF #: S-04187 TITLE: BUS. REGULATION - TAXICAB DRIVER
CURRENT FEE RECOMMENDED FEE
This fee should be removed from the fee schedule as the service is no longer provided.
INITIAL PERMIT: Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $700.
RENEWAL: $405
REF #: S-04189 TITLE: BUS. REGULATION - TAXICAB COMPANY
CURRENT FEE RECOMMENDED FEE
This fee should be removed from the fee schedule as the service is no longer provided.
$350 - Annual per Cab
$40 - Annual per Stand (rental of space)
REF #: S-04400 TITLE: SHOPPING CART IMPOUND RELEASE
CURRENT FEE RECOMMENDED FEE
Charge the Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Contractors.
$10 per cart
October 2, 2023
11
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
FEE COMPARISON REPORT
REF #: S-04410 TITLE: CODE ENFORCEMENT INSPECTION
CURRENT FEE RECOMMENDED FEE
Charge the Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Contractors.
None
REF #: S-04420 TITLE: INSPECTION/ABATEMENT WARRANT
CURRENT FEE RECOMMENDED FEE
Charge the Fully-Burdened Hourly Rate of Staff Plus the Cost of City Attorney and Outside Contractors.
None
REF #: S-04430 TITLE: NUISANCE ABATEMENT
CURRENT FEE RECOMMENDED FEE
Charge the Fully-Burdened Hourly Rate of Staff Plus the Cost of City Attorney and Outside Contractors.
Actual Costs
REF #: S-04500 TITLE: FALSE BURGLARY ALARM RESPONSE
CURRENT FEE RECOMMENDED FEE
1st & 2nd Responses - $0
3rd Response - $150
4th and subsequent response in twelve month period - $300 1st & 2nd Responses - $0
3rd Response - $90
4th and subsequent response in twelve month period - $180 REF #: S-04600 TITLE: VEHICLE INSPECTION
CURRENT FEE RECOMMENDED FEE
$45 per inspection $45 per inspection
REF #: S-04700 TITLE: REQUESTED ACCIDENT INVESTIGATION
CURRENT FEE RECOMMENDED FEE
$205 per report $170 per report
October 2, 2023
12
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
FEE COMPARISON REPORT
REF #: S-05300 TITLE: ANIMAL CONTROL SERVICES
CURRENT FEE RECOMMENDED FEE
ANNUAL DOG LICENSES
$25 - Neutered or Spayed
$100 - Unaltered
$15 - Altered and owned by Senior
$25 - Late Fee
ANNUAL DOG LICENSES
$25 - Neutered or Spayed
$50 - Unaltered
$15 - Altered and owned by Senior
$25 - Late Fee
REF #: S-05301 TITLE: STRAY ANIMAL IMPOUND
CURRENT FEE RECOMMENDED FEE
$85 - 1st Release
$130 - 2nd Release
$220 - 3rd Release
$74 - 1st Release
$115 - 2nd Release
$195 - 3rd Release
REF #: S-05302 TITLE: DEAD ANIMAL PICK-UP
CURRENT FEE RECOMMENDED FEE
Large Animals (75 pounds or more) - $75 per animal
Other Animals - $50 per animal
$25 per animal
REF #: S-05304 TITLE: IN-HOME ANIMAL QUARANTINE
CURRENT FEE RECOMMENDED FEE
None $300 per animal
REF #: S-05310 TITLE: ABANDONED VEHICLE REMOVAL
CURRENT FEE RECOMMENDED FEE
$165 per vehicle plus attorney costs $355 per vehicle plus attorney costs REF #: S-05500 TITLE: WINTER BERM MAINTENANCE
CURRENT FEE RECOMMENDED FEE
Property Owners are Assessed for the Cost: No Changes are recommended at this time.
City Share ~ 41%
Private Properties ~ 59%
October 2, 2023
13
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
FEE COMPARISON REPORT
REF #: S-05600 TITLE: VETERANS HALL & SEASIDE BUILDING
CURRENT FEE RECOMMENDED FEE
The City should charge what the market will bear for the rental of these City facilities.
City staff intends to replace current security guards with part-time facility hosts, and should recover these costs as part of the rental rates.
Various Rental Rates
Tenant Rental - $1 per year per Council policy
REF #: S-05700 TITLE: ADULT SPORTS
CURRENT FEE RECOMMENDED FEE
Adult Softball - $350 per team plus $14 umpire fee per game No changes are recommended at this time.
Tennis Courts:
Day Pass: Adult - $7 Senior - $5
10-Visit Pass: Adult - $40 Senior - $30
REF #: S-05750 TITLE: JUNIOR LIFEGUARD PROGRAM
CURRENT FEE RECOMMENDED FEE
$575 for 7 Week Program
REF #: S-05800 TITLE: COMMUNITY POOL
CURRENT FEE RECOMMENDED FEE
Various fees based on the program and use.
REF #: S-05820 TITLE: SWIM TEAM SUPPORT
CURRENT FEE RECOMMENDED FEE
In addition to the costs shown here, there are an additional $90,185 in maintenance costs based on pro-rated usage of the pool. These costs are shown as part of the cost of the Community Pool (S-05800).
Bronze - $75 per month
Silver - $85 per month
Gold - $95 per month
October 2, 2023
14
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
FEE COMPARISON REPORT
REF #: S-06610 TITLE: PARK/FIELD RENTAL
CURRENT FEE RECOMMENDED FEE
El Carro/Viola Field Rental - $27.50 per hour, per field Field Preparation - $60 per day
BBQ/Picnic Reservation - $35 per site
Large Group Camping - $600 per day
Salt Marsh Amphitheater - $50 per hour, 2 hour minimum
Misc. Park Facilities - $50 per hour
Security/Cleaning Deposit - $100 per section
No fees are charged for field use by local youth groups.
REF #: S-06700 TITLE: COMMUNITY GARDEN
CURRENT FEE RECOMMENDED FEE
$60 per plot for six months These fees should be adjusted annually for inflation.
REF #: S-06800 TITLE: SKATE PARK
CURRENT FEE RECOMMENDED FEE
The City should establish fees for event use of the skate park that will be determined by City staff after conducting a market study of other comparable public agencies.
Rentals of the Gazebo Plaza space should be charged separate market-based rental fees.
None
REF #: S-07000 TITLE: LIBRARY CARD REPLACEMENT
CURRENT FEE RECOMMENDED FEE
$1 per card $1 per card
REF #: S-07100 TITLE: LOST/DAMAGED LIBRARY MATERIAL REPL
CURRENT FEE RECOMMENDED FEE
Actual Replacement Costs plus $5 processing fee Actual Replacement Costs plus $5 processing fee October 2, 2023
15
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
FEE COMPARISON REPORT
REF #: S-07200 TITLE: TEST PROCTORING
CURRENT FEE RECOMMENDED FEE
None $45 per test
REF #: S-07300 TITLE: LIBRARY SELF-SERVE PRINTING
CURRENT FEE RECOMMENDED FEE
Black & White - $0.15 per copy
Color - $0.25 per copy
Black & White - $0.15 per copy
Color - $0.25 per copy
REF #: S-07400 TITLE: LIBRARY COLLECTION RECOVERY
CURRENT FEE RECOMMENDED FEE
$9.85 per account Charge the current Black Gold costs.
Black Gold has a $65 per month minimum fee
REF #: S-08025 TITLE: MOBILE HOME-RENT ADJUSTMENT REVIEW
CURRENT FEE RECOMMENDED FEE
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit determined by staff or $6,000.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit determined by staff or $6,000.
REF #: S-08200 TITLE: RESEARCH SERVICE
CURRENT FEE RECOMMENDED FEE
Deposits / Costs based the fully allocated hourly rates for staff involved and actual outside costs required to fulfill the request. $25 per quarter-hour or portion thereof after the first, free, quarter-hour
REF #: S-08320 TITLE: DOCUMENT COPY SERVICE
CURRENT FEE RECOMMENDED FEE
This fee is limited by the Public Records Act:
$0.25 per copy
$0.25 per copy
October 2, 2023
16
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
FEE COMPARISON REPORT
REF #: S-08410 TITLE: ELECTRONIC FILE COPY
CURRENT FEE RECOMMENDED FEE
$20 plus the cost of the tape/DVD $8 per device
REF #: S-08425 TITLE: DOCUMENT CERTIFICATION
CURRENT FEE RECOMMENDED FEE
None $10 per document
REF #: S-08426 TITLE: LIFE CERTIFICATION
CURRENT FEE RECOMMENDED FEE
None $10 per certification
REF #: S-08530 TITLE: BUSINESS LICENSE REVIEW
CURRENT FEE RECOMMENDED FEE
NEW BUSINESS:
$20 - New Out-of-City Business and Existing Changed Owner Business
$155 - New In-City Business and Moved Business, plus $192 for Building Inspection, if required
RENEWAL - $20
NEW BUSINESS:
$40 - New Out-of-City Business and Existing Changed Owner Business
$70 - New In-City Business and Moved Business, plus $120 for Building Inspection, if required
REF #: S-08590 TITLE: BUSINESS LICENSE LISTING
CURRENT FEE RECOMMENDED FEE
$26 per listing This fee should be removed from the fee schedule.
REF #: S-08592 TITLE: DUPLICATE BUSINESS LICENSE REQUEST
CURRENT FEE RECOMMENDED FEE
$14 per license This fee should be removed from the fee schedule.
October 2, 2023
17
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
FEE COMPARISON REPORT
REF #: S-08593 TITLE: TOBACCO RETAILER PERMIT
CURRENT FEE RECOMMENDED FEE
$500 per permit: includes $375 County pass-through and $4 State Pass through
$379 per permit ($375 County pass-through and $4 State Pass through)
REF #: S-08595 TITLE: NSF CHECK PROCESSING
CURRENT FEE RECOMMENDED FEE
$40 per NSF Check $50 per NSF Check
REF #: S-08596 TITLE: CREDIT CARD PROCESSING
CURRENT FEE RECOMMENDED FEE
None 4.0% of the amount charged
REF #: S-08600 TITLE: CABLE TV STUDIO RENTAL
CURRENT FEE RECOMMENDED FEE
Hourly cost of staff Charge the fully allocated hourly rates for all staff involved.
REF #: S-08722 TITLE: AGENDA MAILING SERVICE - ANNUAL
CURRENT FEE RECOMMENDED FEE
$35 plus 24 S.A.S.E. per subscriber per year $290 plus 26 S.A.S.E. per subscriber per year REF #: S-08724 TITLE: MINUTES MAILING SERVICE - ANNUAL
CURRENT FEE RECOMMENDED FEE
$105 plus postage $290 plus postage
October 2, 2023
18
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
FEE COMPARISON REPORT
REF #: S-08734 TITLE: FULL AGENDA PACKET MAILING - SINGLE
CURRENT FEE RECOMMENDED FEE
$120 per subscriber per meeting $35 plus copy fees per subscriber per meeting REF #: S-08740 TITLE: ELECTION CANDIDATE PROCESSING
CURRENT FEE RECOMMENDED FEE
Fee is limited by State Law:
$25 per candidate
None
REF #: S-08741 TITLE: LOCAL INITIATIVE PROCESSING
CURRENT FEE RECOMMENDED FEE
This fee is limited by State law:
$200 per application
Fee is to be refunded to the filer if, within one year of the date of filing the notice of intent, the elections official certifies the sufficiency of the petition.
None
October 2, 2023
19
APPENDIX B – SERVICE COST CALCULATION WORKSHEETS
BUILDING PLAN CHECK & INSPECTION S-00100
BUILDING PLAN/PERMIT
Checking building construction plans to assure compliance of proposed work with appropriate code requirements and inspection of the resulting construction.
Permits - $35 plus various fees based on construction valuation and fixture count Plan Check - Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit determined by staff.
All Permit and Plan Check fees should be increased by 25%.
Technology Surcharge - 5% surcharge on all building permits and plan checks. 100%
$224,000.00
$358,290.00
$(134,290.00)
1 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 62.52%
$(134,290)
$358,290
$224,000
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
BUILDING PLAN CHECK & INSPECTION S-00100
1 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING ASSOC/SR PLANNER 15% Of 2 493.98 $90,482.32 1 $90,482 DEV REV/BUILDING CHIEF INSPECTOR Remainder Of 80% 1,262.40 $229,782.05 1 $229,782 DEV REV/BUILDING PRINCIPAL PLANNER 10% 160.33 $38,025.47 1 $38,025 TYPE SUBTOTAL 1,916.71 $358,289.84 $358,290
TOTALS 1,916.71 $358,290.00 $358,290
DEMOLITION PERMIT S-00120
BUILDING PERMIT
Reviewing and inspecting building prior to demolition.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $670
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $1,280
100%
$670.00
$1,277.60
$(607.60)
5 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 52.44%
$(3,038)
$6,388
$3,350
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
DEMOLITION PERMIT S-00120
5 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING ASSOC/SR PLANNER 3.00 $549.51 5 $2,748 DEV REV/BUILDING CHIEF INSPECTOR 4.00 $728.08 5 $3,640
TYPE SUBTOTAL 7.00 $1,277.59 $6,388
TOTALS 7.00 $1,277.60 $6,388
INSPECTION-ON-SALE REPORT S-00150
BUILDING REQUEST
To inspect property that has been sold to insure that all modifications to the property were properly permitted and that the property has no code violations.
Res'l, 1 to 3 units - $280
Res'l, 4 units - $455
Res'l, >4 units - $455 plus $30 per unit
This fee should be removed from the fee schedule as the service is no longer provided. 100%
$0.00
$0.00
$0.00
0 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 0.00%
$0
$0
$0
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
INSPECTION-ON-SALE REPORT S-00150
0 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST
0.00 $0.00 0 $0
TYPE SUBTOTAL 0.00 $0.00 $0
TOTALS 0.00 $0.00 $0
RENTAL HOUSING INSPECTION S-00180
CODE COMPLIANCE RENTAL
To inspect a single-family residential home which is being rented at least once every three years to ensure that there is no garage conversion, room split or improper occupancy. $420 per rental
This fee should be removed from the fee schedule as the service is no longer provided. 100%
$0.00
$0.00
$0.00
0 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 0.00%
$0
$0
$0
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
RENTAL HOUSING INSPECTION S-00180
0 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST
0.00 $0.00 0 $0
TYPE SUBTOTAL 0.00 $0.00 $0
TOTALS 0.00 $0.00 $0
SHORT-TERM RENTAL LICENSE S-00190
PLANNING APPLICATION
To review an application to rent a housing unit on a short-term basis for vacation rental or home stay to insure that the rental does not adversely impact the neighbors or community. Maximum number allowed: vacation rental units-218; home stay-no maximum.
Initial Application - $315
Renewal - $90 plus $15 business license annually
Initial Application - $390
Renewal - $20 quarterly plus $15 business license annually 100%
$126.11
$392.20
$(266.09)
199
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 32.15%
$(52,953)
$78,048
$25,095
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
SHORT-TERM RENTAL LICENSE S-00190
199
REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FINANCIAL MGMT SVCS HdL - 4 Qtrs 0.00 $69.36 199 $13,803 DEV REV/BUILDING COMM DEV DIRECTOR 1.00 $322.84 199 $64,245 TYPE SUBTOTAL 1.00 $392.20 $78,048
TOTALS 1.00 $392.20 $78,048
TEMPORARY USE PERMIT - ADMIN S-00210
PLANNING APPLICATION
Staff review of a temporary use permitted by the Zoning Code for Xmas Tree sales, pumpkin sales, etc. $365 per application
$735 per application
100%
$365.00
$735.00
$(370.00)
7 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 49.66%
$(2,590)
$5,145
$2,555
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
TEMPORARY USE PERMIT - ADMIN S-00210
7 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING ASSOC/SR PLANNER 2.25 $412.13 7 $2,885 DEV REV/BUILDING COMM DEV DIRECTOR 1.00 $322.84 7 $2,260 TYPE SUBTOTAL 3.25 $734.97 $5,145
TOTALS 3.25 $735.00 $5,145
TEMPORARY USE PERMIT - COMMISSION S-00220
PLANNING APPLICATION
Planning Commission review of the proposed temporary use of property where there could be strong public interest or controversy surrounding the use.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $900
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $2,500.
100%
$900.00
$2,249.00
$(1,349.00)
1 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 40.02%
$(1,349)
$2,249
$900
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
TEMPORARY USE PERMIT - COMMISSION S-00220
1 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING ASSOC/SR PLANNER 7.50 $1,373.78 1 $1,374 DEV REV/BUILDING COMM DEV DIRECTOR 1.00 $322.84 1 $323
DEV REV/BUILDING PRINCIPAL PLANNER 2.33 $552.61 1 $553
TYPE SUBTOTAL 10.83 $2,249.23 $2,249
TOTALS 10.83 $2,249.00 $2,249
FENCE/SIGN PERMIT - ADMIN S-00310
PLANNING APPLICATION
Staff review of a proposed fence or sign approved by staff to insure that it conforms to City Ordinances and standards.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $640
$620 per application
100%
$640.00
$619.33
$20.67
24 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 103.34%
$496
$14,864
$15,360
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
FENCE/SIGN PERMIT - ADMIN S-00310
24 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING ASSOC/SR PLANNER 2.50 $457.93 24 $10,990 DEV REV/BUILDING COMM DEV DIRECTOR 0.50 $161.42 24 $3,874 TYPE SUBTOTAL 3.00 $619.35 $14,864
TOTALS 3.00 $619.33 $14,864
FENCE/SIGN PERMIT - ARB S-00315
PLANNING APPLICATION
Staff review of a proposed fence or sign approved by the Architectural Review Board to insure that it conforms to City Ordinances and standards.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $1,150
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $2,500.
100%
$1,150.00
$2,751.00
$(1,601.00)
1 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 41.80%
$(1,601)
$2,751
$1,150
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
FENCE/SIGN PERMIT - ARB S-00315
1 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING ASSOC/SR PLANNER 12.00 $2,198.04 1 $2,198 DEV REV/BUILDING PRINCIPAL PLANNER 2.33 $552.61 1 $553
TYPE SUBTOTAL 14.33 $2,750.65 $2,751
TOTALS 14.33 $2,751.00 $2,751
SIGN PROGRAM REVIEW S-00340
PLANNING APPLICATION
Architectural Review Board review of a proposed development sign program to insure that it conforms to City Ordinances and standards.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $1,010
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $2,500.
100%
$1,010.00
$2,249.33
$(1,239.33)
3 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 44.90%
$(3,718)
$6,748
$3,030
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
SIGN PROGRAM REVIEW S-00340
3 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING ASSOC/SR PLANNER 7.50 $1,373.78 3 $4,121 DEV REV/BUILDING COMM DEV DIRECTOR 1.00 $322.84 3 $969
DEV REV/BUILDING PRINCIPAL PLANNER 2.33 $552.61 3 $1,658 TYPE SUBTOTAL 10.83 $2,249.23 $6,748
TOTALS 10.83 $2,249.33 $6,748
HOME OCCUPATION PERMIT S-00350
PLANNING APPLICATION
To review a request to operate a business in a residential zone to insure compliance with City conditions. $10 per application
$75 per application
100%
$10.00
$74.80
$(64.80)
5 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 13.37%
$(324)
$374
$50
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
HOME OCCUPATION PERMIT S-00350
5 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING ADMIN ASSISTANT 0.50 $74.86 5 $374
TYPE SUBTOTAL 0.50 $74.86 $374
TOTALS 0.50 $74.80 $374
ANIMAL KEEPING PERMIT S-00360
ANIMAL CONTROL APPLICATION
To review a request to keep non-domestic animals in a residential zone to insure compliance with City conditions. $390 - New
$265 - Renewal
$510 - New
$360 - Renewal
100%
$296.25
$396.00
$(99.75)
4 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 74.81%
$(399)
$1,584
$1,185
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
ANIMAL KEEPING PERMIT S-00360
4 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM DEV ADMIN ADMIN ASSISTANT 0.50 $60.86 1 $61
ANIMAL CONTROL CODE COMPLIANCE OFF II New 3.00 $446.91 1 $447 TYPE SUBTOTAL 3.50 $507.77 $508
COMM DEV ADMIN ADMIN ASSISTANT 0.50 $60.86 3 $183
ANIMAL CONTROL CODE COMPLIANCE OFF II Renewal 2.00 $297.94 3 $894 TYPE SUBTOTAL 2.50 $358.80 $1,076
TOTALS 6.00 $396.00 $1,584
BREEDER/KENNEL PERMIT S-00361
ANIMAL CONTROL APPLICATION
To review a request for an animal breeder or kennel in a residential zone to insure compliance with City conditions.
$390 - New
$265 - Renewal
$510 - New
$360 - Renewal
100%
$327.50
$433.50
$(106.00)
2 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 75.55%
$(212)
$867
$655
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
BREEDER/KENNEL PERMIT S-00361
2 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM DEV ADMIN ADMIN ASSISTANT New 0.50 $60.86 1 $61
ANIMAL CONTROL CODE COMPLIANCE OFF II New 3.00 $446.91 1 $447 TYPE SUBTOTAL 3.50 $507.77 $508
COMM DEV ADMIN ADMIN ASSISTANT Renewal 0.50 $60.86 1 $61 ANIMAL CONTROL CODE COMPLIANCE OFF II Renewal 2.00 $297.94 1 $298 TYPE SUBTOTAL 2.50 $358.80 $359
TOTALS 6.00 $433.50 $867
GENERAL PLAN AMENDMENT S-00420
PLANNING APPLICATION
Reviewing a developer's application to amend the City's Comprehensive General Plan. Includes a public hearing by the Planning Commission and City Council.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $8,700
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $15,000
100%
$8,700.00
$11,648.00
$(2,948.00)
1 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 74.69%
$(2,948)
$11,648
$8,700
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
GENERAL PLAN AMENDMENT S-00420
1 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING COMM DEV DIRECTOR 10.00 $3,228.40 1 $3,228 DEV REV/BUILDING PRINCIPAL PLANNER 35.50 $8,419.54 1 $8,420 TYPE SUBTOTAL 45.50 $11,647.94 $11,648
TOTALS 45.50 $11,648.00 $11,648
GENERAL PLAN MAINTENANCE SURCHARGE S-00425
PLANNING PERMIT
This surcharge is designed to amortize the cost to the City of updating the General Plan and its Elements. The monies are to be reserved for the cost of the update.
5% surcharge on all building permits excluding the remodeling of owner-occupied single family dwellings and business tenant improvements.
5% surcharge on all building permits excluding the remodeling of owner-occupied single family dwellings and business tenant improvements.
50%
$0.00
$0.00
$0.00
1 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 0.00%
$0
$0
$0
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
GENERAL PLAN MAINTENANCE SURCHARGE S-00425
1 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST
0.00 $0.00 0 $0
TYPE SUBTOTAL 0.00 $0.00 $0
TOTALS 0.00 $0.00 $0
LOCAL COASTAL PROGRAM AMENDMENT S-00520
PLANNING APPLICATION
Reviewing a developer's application to amend the map or text of the City's Coastal Plan. Includes a public hearing by the Planning Commission, City Council and Coastal Commission.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $11,300
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $15,000
100%
$11,300.00
$14,876.00
$(3,576.00)
1 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 75.96%
$(3,576)
$14,876
$11,300
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
LOCAL COASTAL PROGRAM AMENDMENT S-00520
1 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING COMM DEV DIRECTOR 20.00 $6,456.80 1 $6,457 DEV REV/BUILDING PRINCIPAL PLANNER 35.50 $8,419.54 1 $8,420 TYPE SUBTOTAL 55.50 $14,876.34 $14,876
TOTALS 55.50 $14,876.00 $14,876
VARIANCE S-00800
PLANNING APPLICATION
To review an application for a proposed variance from terms of the City's Zoning Code.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $5,200
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $5,000
100%
$5,200.00
$5,139.00
$61.00
1 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 101.19%
$61
$5,139
$5,200
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
VARIANCE S-00800
1 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING ASSOC/SR PLANNER 15.00 $2,747.55 1 $2,748 DEV REV/BUILDING COMM DEV DIRECTOR 3.00 $968.52 1 $969
DEV REV/BUILDING PRINCIPAL PLANNER 6.00 $1,423.02 1 $1,423 TYPE SUBTOTAL 24.00 $5,139.09 $5,139
TOTALS 24.00 $5,139.00 $5,139
CONDITIONAL USE PERMIT S-00910
PLANNING APPLICATION
Reviewing request for conditional use permit for a specific use of a specific parcel of property within terms of the zoning code.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $4,900
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $7,500
100%
$4,900.00
$6,560.00
$(1,660.00)
4 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 74.70%
$(6,640)
$26,240
$19,600
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
CONDITIONAL USE PERMIT S-00910
4 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING ASSOC/SR PLANNER 12.00 $2,198.04 4 $8,792 DEV REV/BUILDING COMM DEV DIRECTOR 4.00 $1,291.36 4 $5,165 DEV REV/BUILDING PRINCIPAL PLANNER 7.00 $1,660.19 4 $6,641 PUBLIC WORKS ADMIN PUBLIC WORKS DIRECTOR IDAG Mtg 5.00 $1,410.50 4 $5,642 TYPE SUBTOTAL 28.00 $6,560.09 $26,240
TOTALS 28.00 $6,560.00 $26,240
ARCHITECTURAL REVIEW S-01000
PLANNING APPLICATION
Reviewing a project's architecture, landscape and signage design plans to assure compliance with appropriate code or design requirements.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $1,100
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $2,500
100%
$1,100.00
$2,523.96
$(1,423.96)
26 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 43.58%
$(37,023)
$65,623
$28,600
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
ARCHITECTURAL REVIEW S-01000
26 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING ASSOC/SR PLANNER 9.00 $1,648.53 26 $42,862 DEV REV/BUILDING COMM DEV DIRECTOR 1.00 $322.84 26 $8,394 DEV REV/BUILDING PRINCIPAL PLANNER 2.33 $552.61 26 $14,368 TYPE SUBTOTAL 12.33 $2,523.98 $65,623
TOTALS 12.33 $2,523.96 $65,623
TENTATIVE TRACT MAP S-01100
PLANNING APPLICATION
Reviewing a tentative tract map to identify any special conditions and determine extent to which it complies with appropriate code and State Subdivision Map Act requirements.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $8,100
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $11,000
100%
$8,100.00
$11,755.00
$(3,655.00)
1 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 68.91%
$(3,655)
$11,755
$8,100
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
TENTATIVE TRACT MAP S-01100
1 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING COMM DEV DIRECTOR 6.00 $1,937.04 1 $1,937 DEV REV/BUILDING PRINCIPAL PLANNER 29.50 $6,996.52 1 $6,997 PUBLIC WORKS ADMIN PUBLIC WORKS DIRECTOR INCL. IDAG Mtg 10.00 $2,821.00 1 $2,821 TYPE SUBTOTAL 45.50 $11,754.56 $11,755
TOTALS 45.50 $11,755.00 $11,755
TENTATIVE PARCEL MAP S-01200
PLANNING APPLICATION
Reviewing a tentative parcel map to identify any special conditions and determine extent to which it complies with appropriate code and State Subdivision Map Act requirements.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $6,700
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $11,000
100%
$6,700.00
$11,190.00
$(4,490.00)
1 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 59.87%
$(4,490)
$11,190
$6,700
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
TENTATIVE PARCEL MAP S-01200
1 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING COMM DEV DIRECTOR 6.00 $1,937.04 1 $1,937 DEV REV/BUILDING PRINCIPAL PLANNER 29.50 $6,996.52 1 $6,997 PUBLIC WORKS ADMIN PUBLIC WORKS DIRECTOR IDAG Mtg 8.00 $2,256.80 1 $2,257 TYPE SUBTOTAL 43.50 $11,190.36 $11,190
TOTALS 43.50 $11,190.00 $11,190
APPEAL TO PLANNING COMMISSION S-01310
PLANNING APPEAL
Reviewing, researching and publishing an appeal of a staff decision to the Planning Commission. $1,260 per appeal (30% Cost Recovery)
$2,870 per appeal (100% Cost Recovery)
100%
$1,260.00
$2,871.50
$(1,611.50)
2 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 43.88%
$(3,223)
$5,743
$2,520
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
APPEAL TO PLANNING COMMISSION S-01310
2 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING ASSOC/SR PLANNER 6.00 $1,099.02 2 $2,198 DEV REV/BUILDING COMM DEV DIRECTOR 2.00 $645.68 2 $1,291 DEV REV/BUILDING PRINCIPAL PLANNER 4.75 $1,126.56 2 $2,253 TYPE SUBTOTAL 12.75 $2,871.26 $5,743
TOTALS 12.75 $2,871.50 $5,743
APPEAL TO THE CITY COUNCIL S-01320
PLANNING APPEAL
Reviewing, researching and publishing an appeal of a Planning Commission decision to the City Council. $1,330 per appeal (30% Cost Recovery)
$3,150 per appeal (100% Cost Recovery)
100%
$1,260.00
$3,149.50
$(1,889.50)
2 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 40.01%
$(3,779)
$6,299
$2,520
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
APPEAL TO THE CITY COUNCIL S-01320
2 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST RECORDS MANAGEMENTCITY CLERK 2.00 $278.18 2 $556
DEV REV/BUILDING ASSOC/SR PLANNER 6.00 $1,099.02 2 $2,198 DEV REV/BUILDING COMM DEV DIRECTOR 2.00 $645.68 2 $1,291 DEV REV/BUILDING PRINCIPAL PLANNER 4.75 $1,126.56 2 $2,253 TYPE SUBTOTAL 14.75 $3,149.44 $6,299
TOTALS 14.75 $3,149.50 $6,299
CONCEPT PLAN REVIEW S-01400
PLANNING APPLICATION
Reviewing proposed projects prior to actual filing of any formal proposals or applications for permits. Requires both Architectural Review Board and Planning Commission Review.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $6,100
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $7,000
100%
$6,100.00
$6,934.00
$(834.00)
1 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 87.97%
$(834)
$6,934
$6,100
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
CONCEPT PLAN REVIEW S-01400
1 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING ASSOC/SR PLANNER 7.50 $1,373.78 1 $1,374 DEV REV/BUILDING COMM DEV DIRECTOR 4.00 $1,291.36 1 $1,291 DEV REV/BUILDING PRINCIPAL PLANNER 18.00 $4,269.06 1 $4,269 TYPE SUBTOTAL 29.50 $6,934.20 $6,934
TOTALS 29.50 $6,934.00 $6,934
PRE-APPLICATION REVIEW S-01410
PLANNING APPLICATION
Reviewing proposed projects prior to actual filing of any formal proposals or applications for permits that is reviewed by staff.
None
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $1,500
100%
$0.00
$0.00
$0.00
1 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 0.00%
$0
$0
$0
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
PRE-APPLICATION REVIEW S-01410
1 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST
0.00 $0.00 0 $0
TYPE SUBTOTAL 0.00 $0.00 $0
TOTALS 0.00 $0.00 $0
DEVELOPMENT PLAN REVIEW S-01510
PLANNING APPLICATION
Review of a Development Proposal for conformity with Local Coastal Plan (including Coastal Development Permit), Flood Plain, General Plan and Zoning Ordinances.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $5,700
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $7,500
100%
$5,700.00
$7,365.20
$(1,665.20)
10 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 77.39%
$(16,652)
$73,652
$57,000
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
DEVELOPMENT PLAN REVIEW S-01510
10 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING ASSOC/SR PLANNER 12.00 $2,198.04 10 $21,980 DEV REV/BUILDING COMM DEV DIRECTOR 4.00 $1,291.36 10 $12,914 DEV REV/BUILDING PRINCIPAL PLANNER 9.00 $2,134.53 10 $21,345 PUBLIC WORKS ADMIN CIVIL/ASSOC/ASST ENG. 4.00 $877.08 10 $8,771 PUBLIC WORKS ADMIN PUBLIC WORKS DIRECTOR IDAG Mtg 2.00 $564.20 10 $5,642 PUBLIC WORKS ADMIN 2 Hrs Surveyor 0.00 $300.00 10 $3,000 TYPE SUBTOTAL 31.00 $7,365.21 $73,652
TOTALS 31.00 $7,365.20 $73,652
TIME EXTENSION - PLANNING COMM. S-02000
PLANNING APPLICATION
Reviewing expiring tract maps and other development applications to determine if time extension should be permitted with or without new restrictions.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $260
This fee should be removed as this service in included in another deposit fee. 100%
$0.00
$0.00
$0.00
0 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 0.00%
$0
$0
$0
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
TIME EXTENSION - PLANNING COMM. S-02000
0 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST
0.00 $0.00 0 $0
TYPE SUBTOTAL 0.00 $0.00 $0
TOTALS 0.00 $0.00 $0
LOT LINE ADJUSTMENT S-02200
PLANNING APPLICATION
Reviewing the proposed change to the property boundary between two lots and issuing a certificate of compliance.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $2,500
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $5,500
100%
$2,500.00
$5,412.00
$(2,912.00)
1 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 46.19%
$(2,912)
$5,412
$2,500
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
LOT LINE ADJUSTMENT S-02200
1 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING ASSOC/SR PLANNER 12.00 $2,198.04 1 $2,198 DEV REV/BUILDING COMM DEV DIRECTOR 2.00 $645.68 1 $646
DEV REV/BUILDING PRINCIPAL PLANNER 4.75 $1,126.56 1 $1,127 PUBLIC WORKS ADMIN CIVIL/ASSOC/ASST ENG. 4.00 $877.08 1 $877 PUBLIC WORKS ADMIN PUBLIC WORKS DIRECTOR 2.00 $564.20 1 $564 TYPE SUBTOTAL 24.75 $5,411.56 $5,412
TOTALS 24.75 $5,412.00 $5,412
SB9 LOT SPLIT S-02210
PLANNING APPLICATION
Reviewing the proposed change to the split of an existing parcel in compliance with SB9.
None
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $5,500
100%
$0.00
$5,412.00
$(5,412.00)
1 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 0.00%
$(5,412)
$5,412
$0
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
SB9 LOT SPLIT S-02210
1 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING ASSOC/SR PLANNER 12.00 $2,198.04 1 $2,198 DEV REV/BUILDING COMM DEV DIRECTOR 2.00 $645.68 1 $646
DEV REV/BUILDING PRINCIPAL PLANNER 4.75 $1,126.56 1 $1,127 PUBLIC WORKS ADMIN CIVIL/ASSOC/ASST ENG. 4.00 $877.08 1 $877 PUBLIC WORKS ADMIN PUBLIC WORKS DIRECTOR 2.00 $564.20 1 $564 TYPE SUBTOTAL 24.75 $5,411.56 $5,412
TOTALS 24.75 $5,412.00 $5,412
LOT MERGER S-02220
PLANNING APPLICATION
Reviewing the proposed merger of two exiting parcel into one parcel.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $2,500
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $2,500
100%
$2,500.00
$2,735.00
$(235.00)
1 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 91.41%
$(235)
$2,735
$2,500
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
LOT MERGER S-02220
1 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING ASSOC/SR PLANNER 6.00 $1,099.02 1 $1,099 DEV REV/BUILDING COMM DEV DIRECTOR 1.00 $322.84 1 $323
DEV REV/BUILDING PRINCIPAL PLANNER 2.50 $592.93 1 $593
PUBLIC WORKS ADMIN CIVIL/ASSOC/ASST ENG. 2.00 $438.54 1 $439 PUBLIC WORKS ADMIN PUBLIC WORKS DIRECTOR 1.00 $282.10 1 $282 TYPE SUBTOTAL 12.50 $2,735.43 $2,735
TOTALS 12.50 $2,735.00 $2,735
COASTAL DEVELOPMENT PERMIT - ADMIN S-02310
PLANNING APPLICATION
Staff review of coastal permits on developments or other administrative uses requiring them.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $1,200
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $2,500
100%
$1,200.00
$2,574.80
$(1,374.80)
5 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 46.61%
$(6,874)
$12,874
$6,000
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
COASTAL DEVELOPMENT PERMIT - ADMIN S-02310
5 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING ASSOC/SR PLANNER 6.00 $1,099.02 5 $5,495 DEV REV/BUILDING COMM DEV DIRECTOR 2.00 $645.68 5 $3,228 DEV REV/BUILDING PRINCIPAL PLANNER 3.50 $830.10 5 $4,151 TYPE SUBTOTAL 11.50 $2,574.80 $12,874
TOTALS 11.50 $2,574.80 $12,874
COASTAL DEVELOPMENT PERMIT - DISCR. S-02315
PLANNING APPLICATION
Discretionary review of an appealable coastal permit on developments or other uses requiring them.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $1,700
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $5,000
100%
$1,700.00
$3,717.33
$(2,017.33)
3 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 45.73%
$(6,052)
$11,152
$5,100
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
COASTAL DEVELOPMENT PERMIT - DISCR. S-02315
3 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING ASSOC/SR PLANNER 9.00 $1,648.53 3 $4,946 DEV REV/BUILDING COMM DEV DIRECTOR 2.00 $645.68 3 $1,937 DEV REV/BUILDING PRINCIPAL PLANNER 6.00 $1,423.02 3 $4,269 TYPE SUBTOTAL 17.00 $3,717.23 $11,152
TOTALS 17.00 $3,717.33 $11,152
COASTAL PLAN MAP/TEXT AMEND REVIEW S-02320
PLANNING APPLICATION
To review a map or text amendment to the coastal plan.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $10,830
Remove this fee from the fee schedule as it is a duplicate of Local Coastal Program Amendment fee (S-00520). 100%
$0.00
$0.00
$0.00
0 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 0.00%
$0
$0
$0
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
COASTAL PLAN MAP/TEXT AMEND REVIEW S-02320
0 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST
0.00 $0.00 0 $0
TYPE SUBTOTAL 0.00 $0.00 $0
TOTALS 0.00 $0.00 $0
NEW/AMENDED SPECIFIC PLAN S-02400
PLANNING APPLICATION
Reviewing a proposed specific plan for a specific parcel to assure compliance with State Specific Plan law and appropriate City code requirements.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $9,700
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $15,000
100%
$9,700.00
$15,843.00
$(6,143.00)
1 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 61.23%
$(6,143)
$15,843
$9,700
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
NEW/AMENDED SPECIFIC PLAN S-02400
1 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING ASSOC/SR PLANNER 7.50 $1,373.78 1 $1,374 DEV REV/BUILDING COMM DEV DIRECTOR 10.00 $3,228.40 1 $3,228 DEV REV/BUILDING PRINCIPAL PLANNER 35.50 $8,419.54 1 $8,420 PUBLIC WORKS ADMIN PUBLIC WORKS DIRECTOR 10.00 $2,821.00 1 $2,821 TYPE SUBTOTAL 63.00 $15,842.72 $15,843
TOTALS 63.00 $15,843.00 $15,843
CERTIFICATE OF COMPLIANCE REVIEW S-03000
PLANNING APPLICATION
To review a lot to determine if it is in conformity with the State Subdivision Map Act and City Ordinances. If it is, issue a Certificate of Compliance which allows future construction permits on the lot.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $7,500
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $7,500
100%
$7,500.00
$8,550.00
$(1,050.00)
1 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 87.72%
$(1,050)
$8,550
$7,500
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
CERTIFICATE OF COMPLIANCE REVIEW S-03000
1 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING ASSOC/SR PLANNER 7.50 $1,373.78 1 $1,374 DEV REV/BUILDING COMM DEV DIRECTOR 2.00 $645.68 1 $646
DEV REV/BUILDING PRINCIPAL PLANNER 14.00 $3,320.38 1 $3,320 PUBLIC WORKS ADMIN PUBLIC WORKS DIRECTOR 5.00 $1,410.50 1 $1,411 PUBLIC WORKS ADMIN 12 Hrs Surveyor 0.00 $1,800.00 1 $1,800 TYPE SUBTOTAL 28.50 $8,550.34 $8,550
TOTALS 28.50 $8,550.00 $8,550
ZONING LETTER S-03025
PLANNING LETTER
To reply in writing to a realtor or developer on the zoning status of a parcel of property. $355 per letter
$530 per letter
100%
$355.00
$530.67
$(175.67)
3 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 66.90%
$(527)
$1,592
$1,065
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
ZONING LETTER S-03025
3 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING ASSOC/SR PLANNER 2.25 $412.13 3 $1,236 DEV REV/BUILDING PRINCIPAL PLANNER 0.50 $118.59 3 $356
TYPE SUBTOTAL 2.75 $530.72 $1,592
TOTALS 2.75 $530.67 $1,592
LETTER OF CONVENIENCE/ABC S-03050
CODE COMPLIANCE LETTER
To review the zoning of a location filing an alcoholic beverage application to determine if it will be permitted or appealed by the City.
$2,685 per letter
$2,040 per letter
100%
$2,685.00
$2,039.00
$646.00
1 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 131.68%
$646
$2,039
$2,685
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
LETTER OF CONVENIENCE/ABC S-03050
1 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST DEV REV/BUILDING COMM DEV DIRECTOR 3.00 $968.52 1 $969
CODE COMPLIANCE CODE COMPLIANCE SUPV 6.00 $1,070.10 1 $1,070 TYPE SUBTOTAL 9.00 $2,038.62 $2,039
TOTALS 9.00 $2,039.00 $2,039
R.O.W. VACATION PROCESSING S-03400
PUBLIC WORKS APPLICATION
Reviewing and providing a report and recommendation on the advisability of vacating all or a portion of a piece of public right-of-way. A City Council Public Hearing is required.
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $5,000
Fully-Burdened Hourly Rate of Staff Plus the Cost of Outside Consultants, if applicable, charged against an initial deposit of $5,000
100%
$0.00
$0.00
$0.00
1 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 0.00%
$0
$0
$0
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
R.O.W. VACATION PROCESSING S-03400
1 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PUBLIC WORKS ADMIN CIVIL/ASSOC/ASST ENG. Actual Costs 0.00 $0.00 1 $0 TYPE SUBTOTAL 0.00 $0.00 $0
TOTALS 0.00 $0.00 $0
FINAL TRACT MAP/REVERS. TO ACREAGE S-03420
PUBLIC WORKS MAP
Reviewing final tract map or reversion to acreage to determine extent to which it complies with appropriate code requirements.
Fully-Burdened Hourly Rate of Staff Plus the Fully-Burdened Cost of Outside Consultants, if applicable, charged against an initial deposit of $10,300
Fully-Burdened Hourly Rate of Staff Plus the Fully-Burdened Cost of Outside Consultants, if applicable, charged against an initial deposit of $10,000
100%
$0.00
$0.00
$0.00
1 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 0.00%
$0
$0
$0
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
FINAL TRACT MAP/REVERS. TO ACREAGE S-03420
1 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PUBLIC WORKS ADMIN CIVIL/ASSOC/ASST ENG. Actual Costs 0.00 $0.00 1 $0 TYPE SUBTOTAL 0.00 $0.00 $0
TOTALS 0.00 $0.00 $0
FINAL PARCEL MAP S-03425
PUBLIC WORKS MAP
Reviewing final parcel map to determine extent to which it complies with appropriate code requirements.
Fully-Burdened Hourly Rate of Staff Plus the Fully-Burdened Cost of Outside Consultants, if applicable, charged against an initial deposit of $9,600
Fully-Burdened Hourly Rate of Staff Plus the Fully-Burdened Cost of Outside Consultants, if applicable, charged against an initial deposit of $10,000
100%
$0.00
$0.00
$0.00
1 CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
REVENUE AND COST SUMMARY WORKSHEET
SERVICE REFERENCE NO.
PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT
DESCRIPTION OF SERVICE
CURRENT FEE STRUCTURE
REVENUE AND COST COMPARISON
UNIT REVENUE:
UNIT COST:
UNIT PROFIT (SUBSIDY):
TOTAL UNITS:
TOTAL REVENUE:
TOTAL COST:
TOTAL PROFIT (SUBSIDY):
PCT. COST RECOVERY: 0.00%
$0
$0
$0
SUGGESTED FEE FOR COST RECOVERY OF:
October 2, 2023
October 2, 2023
CITY OF CARPINTERIA, CALIFORNIA
FY 2022-23
COST DETAIL WORKSHEET
SERVICE
FINAL PARCEL MAP S-03425
1 REFERENCE NO.
NOTE TOTAL UNITS
Unit Costs are an Average of Total Units
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PUBLIC WORKS ADMIN CIVIL/ASSOC/ASST ENG. Actual Costs 0.00 $0.00 1 $0 TYPE SUBTOTAL 0.00 $0.00 $0
TOTALS 0.00 $0.00 $0