Carpinteria City Council
October 9, 2023

City of Carpinteria
City Council Regular Meeting Agenda
Monday, October 9, 2023
Council Chamber, 5775 Carpinteria Avenue, Carpinteria, CA 93013 5:30 p.m. Regular Meeting
In-Person and Virtual Participation Options
AMENDED AGENDA – MODIFIED RECOMMENDATION OF ITEM NOS. 6 & 9 Attendance/Viewing Options:
• Attend the in-person meeting in City Council Chambers at City Hall (5775 Carpinteria Ave.).
• View the meeting live through the City’s website https://carpinteriaca.gov/cityhall/agendas-meetings/) on your computer, tablet or smartphone. • View the meeting on Government Access Television Channel 21 (broadcast live and rebroadcast on the Wednesday and the Saturday following the meeting at 8:00 p.m. and 5:00 p.m., respectively).
• Call 669-900-9128 (and enter Webinar ID 889 0390 2262) to listen to the meeting on your phone.
• Join the City’s Zoom webinar from your computer, tablet, or smartphone by CLICKING HERE. Alternatively, you can join the Zoom webinar by logging on to www.zoom.us, downloading the application, selecting "Join Meeting", and entering Webinar ID 889 0390 2262.

Public Comments
• Provide a live public comment during the in-person meeting in City Council Chambers at City Hall (5775 Carpinteria Ave.). Please note the City has the discretion to limit both the overall and individual speaker time for any meeting or agenda matter. Typically, the Council’s practice has been to limit each speaker to three minutes.
• Provide a live comment through the City’s Zoom webinar platform (through the link provided above). To make public comments through this platform please use the “raise your hand” feature to notify staff that you would like to make a public comment during designated public comment times. Once it is your turn to provide a public comment, staff will unmute your microphone and you will be given a designated amount of time to provide your comment (typically, the practice has been up to 3 minutes per speaker on each item). At the end of your comment, staff will once again mute your microphone.

City Council Regular Meeting Agenda
October 9, 2023

• Submit a written comment (as either a general public comment or on a specific agenda item) to be distributed to Council Members by 12:00 P.M. on the day of the meeting by either submitting your comment via (1) email to [email protected], (PLEASE NOTE NEW PUBLIC COMMENT EMAIL ADDRESS) or (2) the eComment link on the City's agenda website (https://carpinteriaca.gov/city-hall/agendas-meetings/). Please reference the agenda item to which your comment pertains. While written comments become part of the record, they will not be read aloud at the meeting.

Please note that the City will make every effort to make the meeting accessible virtually; however, if one of the above virtual attendance/viewing or public comment options is unavailable due to technological issues, you are invited to take advantage of one of the other participation options outlined above (including attending and providing public comment in-person in the City Council Chambers). Additional options may be made available at the meeting.

Also, please note that Spanish interpretation will be available at the in-person meeting and through the City’s Zoom webinar.

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE
COUNCILMEMBER(S) REQUEST FOR REMOTE PARTICIPATION UNDER AB 2449:

The City Council may consider Councilmember(s) request to participate in the meeting remotely under the regulations of AB 2449 by making the necessary findings and voting on whether the Councilmember(s) may participate remotely.

AGENDA MODIFICATIONS: The City Council may modify the regular agenda by tabling items, adding urgency items to the agenda, or changing the order in which items are considered. Changes to the Consent Calendar are considered at the time the Consent Calendar is considered.

INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS:

1. Introduction of Carpinteria-Summerland Fire Protection District Fire Chief Robert Kovac.

2. 2023 Economic Vitality Program Report.

TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE MONTHLY

MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES
City Council Regular Meeting Agenda
October 9, 2023

RECONVENE THE REGULAR MEETING OF THE CITY COUNCIL

PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS
This may include updates on law enforcement activity within the City from a Sheriff’s Office representative.

CITY MANAGER’S REPORT
The City Manager will report to the City Council regarding various City and/or community events and/or matters of interest. There will be no City Council discussion except to ask questions or refer matters to staff; and no action will be taken unless listed on a subsequent agenda.
a. Status Update on the Work of the City Manager Succession Process Committee b. Status Update on the Work of the Senior Services Planning Committee c. City Council Closed Session on October 10, 2023 at 8:00 am in Council Chambers

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
This is a time for public comments on matters not otherwise on the agenda but within the subject matter jurisdiction of the City Council. The Public Comment period is limited to 15 minutes and divided among those persons desiring to speak. No person shall speak longer than three minutes; however, the Mayor may establish shorter periods based on the time available and/or the number of persons waiting to speak. Persons wishing to speak on a specific item will be recognized at the time the agenda item is considered.

The audio-visual system in the Council Chamber is not available for speaker use during the general Public Comment period.

The City and the City Council are not responsible for the content of statements made during the public comment period, or the factual accuracy of any such statements.

CONSENT CALENDAR: Items on the consent calendar are considered to be routine and are normally enacted by one unanimous vote of the Council. If you wish to speak on a consent calendar item please do so during the public comment period provided at the beginning of this item.

3. Receive and file the Expenditures for the period beginning September 18, 2023 and ending September 29, 2023.

4. Adopt Resolution No. 6266, approving updated Records Retention Schedules.

ADMINISTRATIVE MATTERS:

City Council Regular Meeting Agenda
October 9, 2023

5. Agreement for Operation of a Countywide Library System between the County of Santa Barbara and the City of Carpinteria.

Recommendation: Approve and authorize the Mayor to execute the Library Agreement between the County of Santa Barbara and the City of Carpinteria.

Staff Presenter: Jody Thomas, City Librarian
a. Staff Report
b. Public Comment
c. City Council Determination
*6. Authorization for the City Manager to execute Amendment No. 8 to the Agreement with Dewberry to provide additional services for the Carpinteria Avenue Bridge Replacement Project.

Recommendation: (1) Authorize the City Manager to execute Amendment No. 8 to the Agreement with Dewberry to provide additional services for the Carpinteria Avenue Bridge Replacement Project in the not-to-exceed amount of $451,050 for a total amended amount of $2,170,936 and (2) Approve a budget appropriation in the amount of $451,050 to the Capital Improvements Fund for Fiscal Year 2023- 24 Capital Improvements Program Budget for the Carpinteria Avenue Bridge Replacement Project. (This motion requires a roll call vote.) Staff Presenter: John L. Ilasin, Public Works Director
a. Staff Report
b. Public Comment
c. City Council Determination

7. Adoption of Ordinance No. 772 amending various sections within Carpinteria Municipal Code Chapter 2.08 (City Manager) to align with law and practice.

Recommendation: Approve the first reading of Ordinance No. 772 amending Chapter 2.08 to revise the residency requirement and appeal rights for the City Manager (first reading as read by title only). (This motion requires reading of ordinance title and a roll call vote.)
Staff Presenter: Olivia Uribe Mutal, Program Manager
a. Staff Report
b. Public Comment
c. City Council Determination
PUBLIC HEARING:

City Council Regular Meeting Agenda
October 9, 2023

8. To review the Cost of Service Study and its methodology, initiate the update of the City’s Master Fee Schedule, and Chapter 3.34 of the Carpinteria Municipal Code.

Recommendation: (A) Receive the Cost of Service Report and staff report, open the public hearing and receive public comment, provide staff with direction concerning the study, and continue the public hearing to a Special City Council Meeting on Monday, October 30, 2023 and (B) Initiate the update of the City’s Master Fee Schedule, and Chapter 3.34 of the Carpinteria Municipal Code.

Staff Presenter: Licette Maldonado, Administrative Services Director d. Staff Report
e. Public Comment
f. City Council Determination

CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR

AND/OR OTHER AGENDA ITEMS REQUESTED TO BE ADVANCED
MATTERS CONTINUED FROM PREVIOUS MEETINGS: NONE
OTHER BUSINESS:
*9. Downtown “T” Encroachment Guidelines Amendment and Related Authorizations.

Recommendation: (1) Adopt Resolution No. 6174, approving the amended Downtown “T” Encroachment Guidelines, (2) Authorize the City Manager to purchase up to six (6) prefabricated modular parklets in a not-to-exceed amount of $110,000, (3) Authorize the City Manager to enter into lease contracts with private business owners at an annual lease rate of $800 per year, reflecting a subsidy rate of 50-percent for prefabricated modular parklets, and (4) Direct staff to bring a future agenda item to consider extending the Temporary COVID-19 Outdoor Business Permit Program.

Staff Presenter: John L. Ilasin, Public Works Director
a. Staff Report
b. Public Comment
c. City Council Determination
LEGISLATIVE UPDATE: The City Council will discuss local, state and/or federal legislation under consideration and decide whether to direct staff to place a matter(s) on a future City Council agenda for consideration.

City Council Regular Meeting Agenda
October 9, 2023

COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY

COUNCILMEMBERS
Informational reports from Councilmember representatives on the committees, commissions and organizations listed below. This is also an opportunity for Councilmembers to request information from staff or seek support from fellow Councilmembers for future agenda items.

1. Appointees to Other Government Agencies
a. Beach Erosion Authority for Clean Oceans and Nourishment (BEACON) (Solórzano/Alt. Clark)
b. California Joint Powers Insurance Authority (CJPIA) (Clark/Alt. Alarcon) c. Santa Barbara County Association of Governments (SBCAG)(Clark/Alt.

Nomura)
d. Santa Barbara County Air Pollution Control District (APCD)(Clark/Alt.

Nomura)
e. Central Coast Community Energy (3CE) (Nomura/Alt. Goleta) f. Santa Barbara Mosquito and Vector Management District (Joe Franken) g. Santa Barbara Metropolitan Transit District (Solórzano)

2. Regional Committees
a. Channel Counties Division, League of California Cities (Nomura/Alt.

Alarcon)
b. Santa Barbara Joint Affordable Housing Task Group (Alarcon & Solórzano) c. Santa Barbara County Elected Leaders Forum to Address Homelessness (Clark/Alt. Alarcon)
d. South Coast Youth Safety Partnership (Solórzano/Alt. Lee) e. Multijurisdictional Solid Waste Task Group (Lee/Alt. Alarcon)

3. Joint and Standing Committees
a. City Council/Economic Vitality Committee (Alarcon & Lee) b. City Council/Public Safety Committee (Clark & Nomura) c. City Council/School Board Committee (Lee and Alarcon) d. City Council/Utilities Committee (Lee & Nomura)
e. City Council/First District Supervisor Committee (Lee & Solórzano) f. City Council Finance/Budget Committee (Alarcon & Clark) g. Transportation Committee (Lee & Clark)
h. Development Review Committee (Joint Committee membership from City Council, Planning Commission and Architectural Review Board) (CC: Clark & Nomura) (PC: To Be Selected by Planning Commission) (ARB: Stein & O’Connor)
City Council Regular Meeting Agenda
October 9, 2023

i. General Plan and Coastal Plan Update Committee (Joint Committee membership from City Council and Planning Commission) (Lee & Clark) (PC: To Be Selected by Planning Commission)
j. Public Facility Site Acquisition/Development Committee (Clark & Nomura) k. City Council Boards, Commissions and Committees Interview Committee (Clark & Nomura/ Alt. Lee)

4. Ad Hoc Committees
a. Senior Services Planning Committee (Lee & Solórzano) b. Civic/Youth Engagement Committee (Lee & Nomura)
c. City Council Housing Element Committee (Clark & Nomura)

5. Appointed Representatives to Area Boards & Committees a. Community Media Access Center (Gary Dobbins)
b. County Library Advisory Committee (Gail Marshall)

ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS

ADJOURNMENT
The next regular City Council meeting will be held October 23, 2023 at 5:30 p.m.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk's Office at (805) 755-4403 or the California Relay Service at (866) 735-2929. Notification two business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting.

Materials related to an agenda item submitted to the City Council after distribution of the agenda packet are available for public review at the City Clerk's Office, located at 5775 Carpinteria Avenue, Carpinteria, CA 93013 or by going to the City’s website at https://carpinteriaca.gov/city-hall/agendas-meetings/.

This agenda was posted on Wednesday, October 4, 2023, in the City Clerk's Office, on the City Hall Public Notices Board, and on the Internet.

Economic Vitality Program Report
October 9, 2023

Legislative Advocacy and Development
The City has taken positions on legislation or developed legislation that supports businesses through several means, including, but not limited to:
• A moratorium on formula businesses
• Protection of the City's affordable housing stock, including letters of opposition to various proposed bills affecting housing and threatening local control, changes to Zoning regulations and Zoning Map regarding Accessory Dwelling Unit (ADU) and Junior Accessory Dwelling Unit (JADU) regulations, and anti-displacement measures, to name a few.
• COVID-19 Outdoor Business Permit Program and Downtown "T" Parklet Permit Program: Allows use of private property outdoor spaces and City right-of-way for limited business operations, initially to comply with County health orders and to support businesses during the pandemic, and later in acknowledgment of ongoing risks and to support economic recovery efforts.

HOST Program
. The City's HOST Program exists primarily to support and promote visitor services in the Downtown. Every weekend from Memorial Day through Labor Day in September, City HOSTs volunteer their time at the downtown Visitor Center greeting visitors, answering questions about the Carpinteria Valley and providing information on activities that appeal to a variety of interests. During the 2023 Season, HOST greeted 3,282 visitors representing 28 states and 13 countries, including many Californians.

General Business Assistance
• In the past, City staff maintained an Available Commercial Properties inventory on the City's web page; however, this was discontinued due to the current real estate climate post-pandemic and diminished utility.
• To develop and maintain relationships and support local business, City staff and elected officials attend various business-related events such as the annual State of the City and County events, Chamber mixers, and the annual UCSB South County Economic Summit.
• City staff provides a variety of assistance to new and existing businesses related to zoning, development, business expansion, certificates of occupancy, and so on.

Economic Vitality Program Report
October 9, 2023

Chamber of Commerce
In the past, the City Manager served as an ex-officio member of the Carpinteria Valley Chamber Board of Directors. In addition, members of City Council and the Chamber Board of Directors met as the City/Chamber Committee to work on cooperative projects and programs aimed at improving the business climate in Carpinteria. Since the last Program report, the Carpinteria Valley Chamber of Commerce merged with chambers from Santa Barbara, Goleta, and surrounding areas, to form the Santa Barbara South Coast Chamber of Commerce ("Chamber".) After the merger, the Chamber initiated the Carpinteria Business Committee. The committee last met on October 17, 2022, and has since dissolved; however, according to the Chamber, several members sit on other Chamber committees where similar discussions occur.

In partnership with the Chamber, the City sponsors and participates in the Chamber's annual State of the City event and the Carpinteria Community Awards Gala. In addition, to maintain communication with the Chamber on Carpinteria-specific issues, the City Manager, Assistant City Manager, and Chamber Executive Director endeavor to meet at least quarterly to discuss overlapping matters of interest with the goal of assisting Chamber efforts in alignment with City policy, as well as improving mutual understanding for individual policies not in exact alignment. The Chamber's current programs and priorities include, but are not limited to:
• Housing, including State and local legislation pertaining to Average Unit Density, City Housing Elements, and Regional Housing Needs Allocation 1 . To promote
workforce housing as a critical piece ofthe region's economic development. • Pandemic Response & Recovery2. To address long-term recovery strategies, emerging issues, and additional challenges businesses faced during reopening. • Techtopia
3 . A moniker for what the Chamber calls the "bustling hub of tech companies ranging from startups to industry leaders." Techtopia aims to promote and expand the "thriving technology and manufacturing industry on the Santa Barbara South Coast."
• Childcare
4 . To ensure a stable and equitable workforce.
• County's Climate Action Plan
5 . To ensure economically feasible and impactful
climate policies.
• Homelessness
6 . To address the well-being of individuals and the community atlarge. Additionally, it recognizes the impact homelessness has on businesses, tourism, and the local economy and encourages business participation in regional homelessness discussions and solutions.
1 https://sbscchamber.com/wp-content/uploads/2023/03/Roadmap-to-Recovery-The-Road-Home.pdf 2 5e553e0f-aae8-4f4a-95a0-6c4b166c2b20. pdf ( constantcontact.com) 3 https://sbscchamber.com/advocate/special-projects/
4 https://sbscchamber.com/advocate/special-projects/
5 https://sbscchamber.com/advocate/special-projects/
6 https://sbscchamber.com/advocate/special-projects/
Economic Vitality Program Report
October 9, 2023

The City and Chamber work individually and cooperatively in many of these areas.

Some examples include:
• Carpinteria Business Recovery Survey Walk: Assistant City Manager, Michael Ramirez, and Chamber Staff spoke to business operators about their recovery challenges and needs, and encouraged business owners to complete a recovery needs survey developed by the Chamber (May 2022).
• Promotional Ribbon Cutting events such as BEGA's Flip the Switch event to celebrate the company's large solar project (September 2022), and more recently the grand opening of Lokomania (August 2023.)
• Workshop Participation: Regional Economic Action Coalition (REACH) Economic Development Roundtable (May 2022.) Santa Barbara County Workforce Housing and Economic Development Workshop (May 2023).
• Safe Parking Program Pilot: Provides a safe place to sleep at night for individuals experiencing homelessness and living out of their vehicle, and connects individuals to resources.

Measure X
A portion of revenues from Measure X have funded Economic Vitality-related programs and services, including $200,000 allocated in the 2023-2024 adopted City budget. One example of how these funds may be spent in the current fiscal year is to assist with the purchase of prefabricated modular parklets should the City Council elect to continue a parklet program and desire to assist with upfront costs related to the program.

8. Community Development
The Community Development Department (COD) has a direct impact on the economic vitality of Carpinteria by providing the overall framework for the physical development of the City, encouraging new private investment and promoting the City as an attractive and safe place to live, work, and visit. Additionally, the Department oversees enforcement of local laws through its Code Compliance division to ensure the City's business districts are accessible, safe, and attractive. The Code Compliance team is instrumental in support of the City's economic vitality efforts by helping to ensure that properties are properly constructed and maintained, parking laws are adhered to, illegal and misplaced signs are corrected, and no smoking in public space rules are enforced, to name a few. Also, City Code Compliance Officers are working proactively with homeless outreach service organizations and the Sheriff's Department in their involvement with the City's homeless population
Economic Vitality Program Report
October 9, 2023

Notable projects since last annual report include:
• 700 Linden Avenue
• Via Real Hotel
• Surfliner Inn
• The Carpinteria Farm, Hospitality and Residential Project Details on the status of these projects, and others, can be found in the recently published 2023 Carpinteria Valley Economic Profile (Attachment A.) Housing
COD provides a variety of activities that support the maintenance and development of workforce housing. In addition to efforts stated in the Legislative Advocacy and Development section, COD is shepherding several mixed-use projects at various stages of development, including 68 residential and apartments units. Additional detail on the status of these projects is included in the 2023 Carpinteria Valley Economic Profile · (Attachment A.) · C. Public Works
The Public Works Department is responsible for the administrative, engineering, operations, and maintenance of the City infrastructure. The Department provides staff support to the Downtown "T" Business Advisory Board, the Traffic Safety Committee, and the Tree Advisory Board, and represents the City on regional transportation matters. The Public Works Department directly and indirectly impacts the local economy by making needed infrastructure improvements and maintaining City infrastructure. This work supports and encourages private investment and quality of life for both residents and visitors. The Department has on-going programs to maintain and improve the City's public realm such as cleaning and painting street furnishings, repairing asphalt and concrete pavement, curbs, gutters and sidewalks, and trimming and replacing street trees. The improvement and maintenance of City infrastructure is critical to attracting and maintaining business, supporting private property values, and promoting the community as a safe and attractive place to live and visit.

A list of the Public Works Department's completed and scheduled economic vitality related activities since the last report include, but are not limited to:
• 2022 Pavement Rehab Project
• 2023 Pavement Maintenance and Rehabilitation Project
• Linden Avenue Improvements Project
• Franklin Creek Trail Improvement Project
• Carpinteria Skate Park Project
Economic Vitality Program Report
October 9, 2023

• Linden Avenue Beach-End Beautification Project
• Parklet Permit Program
Additional detail on these projects, and others, is included in the Capital Improvements section (p. 112) of the 2023-24 Adopted Budget7.

Downtown "T" Business Advisory Board
• As it relates to on-going general promotion of Downtown business activities, economic growth, and infrastructure maintenance of the Downtown "T" (sidewalks, street furniture, parking lots, street lighting, landscaping), the Downtown "T" Business Advisory Board (DTBAB) makes recommendations to the City Council concerning use of assessment district revenues for these purposes.

Special Events
• Community activities, especially special events, also stimulate participation and invite tourism which in turn provides vitality to the Carpinteria community's local economy. The Public Works Department administers the permitting of various special events, including but not limited to:
o California Avocado Festival
o Surf 'n' Suds Beer Festival
o Carpinteria Farmers Market
o Rods and Roses Classic Car Show
D. Parks, Recreation, and Community Services (PRCS)
Open space conservation and the creation of City parks are investments that produce significant local economic benefits. Parks provide intrinsic environmental, aesthetic, and recreation benefits to our community. Parks enhance property values, increase municipal revenue, bring in homebuyers, tourists and businesses, and attract retirees. A well-developed park and trail system benefits public health, community identity, and improves property values and local economic metrics. PRCS provides, is currently working on, and/or has completed several significant projects, programs, and services that will serve to improve the economy in the Carpinteria community, key items include, but are not limited to:
• Carpinteria Bluff II Trail
• Carpinteria Skate Park
• Carpinteria Rincon Trail Project
7 https :/ /carpi nteriaca. gov /wp-content/u ploads/2023/06/FY-2023-24-Adopted-Budget-06 .26.2023-Fina I. pdf Economic Vitality Program Report
October 9, 2023

• Monte Vista Park Play Structure Replacement
• Senior Services
• Ocean Lifeguard Service
• Library Services

POLICY CONSISTENCY
The Economic Vitality Program is consistent with the City's Mission to enhance the City's economic base in a manner that is consistent with the needs and preferences of the community.

FINANCIAL CONSIDERATIONS
There are no financial considerations at this time.

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
There are no legal considerations associated with receipt and file of this report.

OPTIONS
1 . Receive and file.

2. Direct staff as appropriate.

PRINCIPAL PARTIES EXPECTED AT MEETING
No principal parties expected to attend.

ATTACHMENTS
Attachment A: 2023 Carpinteria Valley Economic Profile
Staff contact: Michael Ramirez
(805) 755-4450, [email protected]
Reviewed by: Dave Durflinger, City Manager
(805) 755-4400, [email protected]
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Signature
Economic Vitality Program Report
October 9, 2023

THIS PAGE INTENTIONALLY LEFT BLANK

ATTACHMENT A
2023 Carpinteria Valley
Economic Profile
The 2023 Carpinteria Valley
Economic Profile
Volume 6 September 2023
Prepared for:

City of Carpinteria
5775 Carpinteria Avenue
Carpinteria, CA 93013
(805) 684-5405
Prepared by:

The California Economic Forecast
Mark Schniepp, Director
5385 Hollister Avenue, Box 207
Santa Barbara, California 93111
(805) 692-2498
[email protected]

Table of Contents
Executive Summary 1
Demographics 8
Employment and Income 14
Residential Real Estate 19
Commercial Real Estate 22
Retail Trade and Tourism 25
New Development 29
Quality of Life 38
Data Sources 43
Acknowledgements 44

EXECUTIVE SUMMARY
1 Overview
The Carpinteria Valley is a community of just
over 16,000 residents. The community has
always been a diverse economy consisting
of emerging tech companies, advanced
manufacturers, and healthcare products and
services firms. The agriculture sector employs
more people than any other industry, followed
by manufacturing. Software and IT development
have historically been a principal labor market
sector in Carpinteria along with the hospitality
sector supporting tourism.

The labor market is fully utilized today. In April
2023, 3.6% of Carpinterians actively seeking
employment were unemployed. Since 2020,
construction has been the fastest growing
employment sector, followed by entertainment
& recreation services, and private education.

All of the jobs lost in the pandemic recession
of 2020 were fully restored in 2021, led by
accommodation and food services. Between
2021 and 2022, an estimated 517 total new jobs
were created.

The largest employer in the Valley is software
developer, Procore, followed by Agilent
Technologies, providers of diagnostic
instruments and software, and the Carpinteria
Unified School District which serves all public
school students in grades K-12. LinkedIn and
Nusil Technologies round out the top 5 largest
employers in the region.
7,500
7,800
8,100
8,400
8,700
9,000
9,300
9,600
9,900
10,200
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Total Employment / Carpinteria Valley
2012 - 2022 jobs
The city attracts a large volume of visitors to its
beaches including the State and City beach,
the Carpinteria Bluffs for hiking, the Salt Marsh
Preserve for bird watching, and the annual
Avocado Festival.

EXECUTIVE SUMMARY
2023 CARPINTERIA VALLEY ECONOMIC PROFILE 2
LinkedIn. The campus on Via Real includes 87,000 square feet on 15 acres.

The company is now a subsidiary of Microsoft and the principal focus of the Carpinteria operation is the production of tutorial videos for online learning.

Largest Employers in the Carpinteria Valley.

EXECUTIVE SUMMARY
3 CALIFORNIA EC0NOMIC FORECAST
Tourism
The presence of visitors and their spending
represents a significant contribution to the
Carpinteria Valley economy. Tourism generates
substantial revenues for the city’s general fund,
supports a significant number of jobs, and
accounts for more than half of all retail sales
transactions in the city of Carpinteria, including
at local shops, restaurants, recreational sites,
and gasoline stations.

The State Beach attracted an estimated 895,000
visitors in the latest reporting year, and these
visitors spent approximately $50 million in
Carpinteria.

The 230 acre park is dominated by an estuary set aside as a sanctuary for shorebirds. The preserve includes a 1.2 mile hiking trail with several observation areas for bird watching.

There are seven formal transient lodging
facilities with 594 rooms in the region, and more
than 200 short term vacation rental properties.

Hotel/motel occupancy is high to full during the
summer months. In fact, peak level occupancy
has precipitated the need for additional transient
properties, which are now in development.

Annual room sales will record new highs in the
city during fiscal year 2022-2023.

EXECUTIVE SUMMARY
2023 CARPINTERIA VALLEY ECONOMIC PROFILE 4
The short term visitor rental industry has grown
in popularity over the years and contributed
a record $844,000 in transient occupancy
tax revenues to the City of Carpinteria during
calendar 2022.

The annual California Avocado festival was
first held in 1987 and has been an ongoing
annual celebration of the avocado ever since.

It is the largest community gathering in the city
estimated to attract 100,000 visitors over the 3
day event.

Commercial Real Estate
Despite rising employment in the office sector,
remote work-from-home and hybrid work
schedules have reduced the need for office
space. There are fewer workers utilizing the
office on a daily basis. Consequently, employers
need less office space and have downsized as
they renew leases, or have vacated some space
and are marketing it for sublease.

Source: Edhat Santa Barbara
Linden Avenue, downtown Carpinteria

EXECUTIVE SUMMARY
5 CALIFORNIA EC0NOMIC FORECAST
A large amount of space---approximately 27
percent of the total office market---is currently
available for lease. Much of this space has been
vacated by ProCore the largest employer in
Carpinteria.

Manufacturing and technology are the most
important sectors of the Carpinteria Valley
economy. Historically, the high rates of both
office and industrial market utilization are a
testament to the strength of the Carpinteria
Valley as a desirable business location along the
Central Coast. While all office utilization is now
in flux, the industrial sector remains a strong
competitor to neighboring cities Santa Barbara,
Goleta, and Ventura. Currently, industrial
vacancy is negligible.

Residential Real Estate
The existing housing market is characterized
by extraordinarily low inventory, high mortgage
rates, and record high selling values, all of
which conspire to limit home sales in the current
environment.

The median selling value of a single family home
in Carpinteria during 2023 was $2.3 million, an
increase of 19 percent over the median selling
value of all homes sold during the 2022 calendar
year. There has been no correction observed in
home prices despite high mortgage rates and
the attendant slowdown in housing demand.
0 4
8 12
16 20
24 28
2018 Q1 2019 Q1 2020 Q1 2021 Q1 2022 Q1 2023 Q1
percent Office Vacancy Rate / Carpinteria Valley
vacant 2018 Q1 - 2023 Q1

0.4 0.6

0.8 1.0

1.2 1.4

1.6 1.8

2.0 2.2
2003 2005 2007 2009 2011 2013 2015 2017 2019 2021 2023* Median Selling Price / Single-Family Homes
Carpinteria Valley millions
of dollars 2003 - 2023
* through May. Source: Santa Barbara Association of Realtors

EXECUTIVE SUMMARY
2023 CARPINTERIA VALLEY ECONOMIC PROFILE 6
New Housing Development
Fourteen homes are currently under
construction along with 9 approved homes
waiting to start construction this year. Just over
80,000 square feet of commercial space is under
construction, including the 700 Linden project
that will substantially upgrade a full city block of
commercial space in the center of town.

Currently, the new residential pipeline is the
largest since 2013 with 151 housing units in
some stage of the planning process; 100 of
these units have been approved.

With the formal application of the Carpinteria
Farm project in February 2023, there is a
record 417,000 square feet of commercial
and industrial space in the total non-residential
pipeline, with 226,000 square feet of space now
approved or underway.

The Farm project features 99 transient rooms,
an organic farm, restaurant, spa and commercial
space, all totaling 122,200 square feet of
development.
0 50
100
150
200
250
Sep-11 Oct-12 Apr-13 Apr-15 Apr-17 Apr-19 Sep-21 Jun-23 Residential Project Pipeline / Carpinteria units
2011 -- 2023
Total pipelilne
Approved or
under construction
Artist rendering of 700 Linden at 8th Street.

EXECUTIVE SUMMARY
7 CALIFORNIA EC0NOMIC FORECAST
Quality of Life
Regional economic conditions are both
supported and sustained by quality of life
factors present in the community. These include
educational attainment of the population, their
relative income, public safety and general
mobility of the population to access their
workplace, and acquire goods and services
efficiently.

Residents of the Carpinteria Valley enjoy a
relatively high standard of living, and 39 percent
of the population has a 4 year college degree
or higher. For the greater Santa Barbara County
area, 35 percent of the population has earned a
bachelor’s degree or higher.

Crime rates in Carpinteria remain extraordinarily
low despite the uptick observed in many
cities and towns during 2020 and 2021. The
incidence of both property and violent crimes
in Carpinteria is still among the lowest levels
observed in Central Coast communities, and is
significantly lower than those prevailing across
California.

Commute times for Carpinteria residents
averaged 26 minutes in 2022. This average was
higher than commuting residents in neighboring
Santa Barbara but lower then commuting
residents of Ventura and Oxnard. Highway 101
construction largely played an influencing factor
in the commuting time averages.

Though the lengthy Highway 101 widening
project continues between Santa Barbara and
Summerland, the phase of construction through
Carpinteria is now complete. Consequently,
peak hour congestion is expected to markedly
improve in Carpinteria this year and especially
by mid 2024 when the Rincon to Ventura phase
is scheduled for completion.
100
150
200
250
300
350
400
2002 2004 2006 2008 2010 2012 2014 2016 2018 2020 2022
Total Crime Index
2002 - 2022
reports per
10,000
residents
City of Carpinteria
California
Santa Barbara
County
18 20
22 24
26 28
30 Goleta City of
Santa
Barbara
Santa Maria Carpinteria Camarillo Oxnard City of
Ventura
Lompoc
Average Commute Times for
Selected Cities in
Santa Barbara and Ventura Counties
2023
minutes
each way

DEMOGRAPHICS
8 Demographic trends can be highly influential for
regional economies.

Population growth is an important driver of
economic activity, as it typically results in a
larger income pool and greater consumer
spending, which brings new customers to local
businesses. It also creates demand for housing,
which can spur the construction industry and
lead to gains in property tax revenue.

Income is strongly related to educational
attainment, and regions with a highly trained
workforce often have a larger share of
individuals in the upper income categories.

Population Growth
The Carpinteria population is now declining, with
the City of Carpinteria losing approximately 150
residents in 2023.

According to the Department of Finance, the city
of Carpinteria has 12,711 residents as of 2023.

This sends it back to population levels that were
last observed in 1987.

The population has been shrinking since 2016.

Between 2016 and 2023, the overall population
fell by approximately 830 residents as high home
prices resulted in a meaningful wave of outmigration.

Housing prices have become a serious issue that
have limited population growth and have made
it difficult for low-income households to live in
Carpinteria.

The population of the Carpinteria Valley, which
includes the City of Carpinteria and the entirety
of zip code 93013, is 16,069 residents in 2023.

The Valley-wide population has been remarkably
constant over the last 13 years.
15,921
16,202
16,069
15,750
15,800
15,850
15,900
15,950
16,000
16,050
16,100
16,150
16,200
16,250
2010 Census 2020 Census 2023 Estimate
Population / 93013 number of
residents
12,600
12,800
13,000
13,200
13,400
13,600
13,800
14,000
2003 2005 2007 2009 2011 2013 2015 2017 2019 2021 2023
number of Population / City of Carpinteria
residents 2003 - 2023

DEMOGRAPHICS
9 Ethnicity and Age
White alone constitutes the largest ethnicity of
Carpinteria Valley residents, followed by a mix of
2 or more races. Asian, Black/African American,
and Native American round out the balance of
the population’s ethnicity. The composition of
ethnicity in the Valley has been relatively constant
since the 2010 census.

Just over 20 percent of the resident population is
under 18 years old, largely constituting the preschool and K-12 school age population. In 2023, The 5 to 17 year old population population was
estimated at 2,470 children.

College age population constitutes 9.2 percent of
the total. Entry and mid-level managerial worker
age populations (25 to 44 years old) account for
the largest population share at 27 percent. The
population that would overlap with the senior level
workforce comprises 24 percent of Carpinteria
Valley residents. The retirement age population
(65 years and over) accounts for nearly 19 percent
of the local population.

Household Income
• The Carpinteria Valley has evolved as a
relatively affluent area where residents report
higher incomes than the average California or
average Santa Barbara County resident.
• As of 2023, the median household income
in the city of Carpinteria is $83,882, which is
lower than Santa Barbara County ($84,816) and
California ($89,113).

White 74%
Black 1%
Native American
1%
Asian 2%
Other 22%
Ethnicity of Population / Carpinteria Valley • 2023

5.2 20.6

8.9 25.7 24.3

11.9 8.6
0 5
10 15
20 25
30 0 to 4 5 to 17 18 to 24 25 to 44 45 to 64 65 to 74 75 & over percent of Population by Age Category / Carpinteria Valley population 2023 Principal Fall 2022
School Enrollment
Canalino Elementary 506
Aliso Elementary 347
Carpinteria Family 70
Summerland Elementary 49
Carpinteria Middle 438
Howard School 78
Carpinteria High 678
Cate High School 279
Source: California Economic Forecast

DEMOGRAPHICS
2023 CARPINTERIA VALLEY ECONOMIC PROFILE 10
Demographic Snapshot Carpinteria 2023
• More than 40 percent of households earned
$100,000 or more. An unusually high share
(almost 19 percent) earned more than
$200,000.
• Carpinteria also has a flatter distribution of
income than California or Santa Barbara
County. Carpinteria has a larger share of
households with incomes between $50,000
and $199,999 and a lower share of households
with incomes below $50,000.
• Housing costs in Southern Santa Barbara
County, including Carpinteria, have come
to influence the distribution of income in
the resident population. Because housing
affordability remains a growing issue,
higher income households are better able
to obtain housing in the region. Over time,
higher income households have moved into
Carpinteria and some low income households
have migrated elsewhere.

Education
• According to Claritas, a demographic data
company, 23 percent of residents aged 25 and
older have a bachelor’s degree in the City of
Carpinteria, and 14 percent have an advanced
degree.
• Across Santa Barbara County, 21 percent of
residents have a bachelor’s degree and 14
percent have an advanced degree.

Population Population with
Change Population in Population Median 4-Year Degree
Since Labor in Household or
Population 2010 (%) Force (%) Poverty (%) Income ($) Higher (%) City of Carpinteria 12,711 -2.3 65.3 3.0 83,882 36.7
Santa Barbara County 448,731 5.9 63.2 6.6 84,816 34.8
California 39,455,491 5.9 63.5 8.6 89,113 34.7
Population Population Population
Age 5-17 (%) Age 25-64 (%) Age 65+ (%)
City of Carpinteria 2,108 15.9 6,637 51.1 2,588 19.5
Santa Barbara County 72,939 16.3 209,385 46.7 74,753 16.7 California 6,382,689 16.2 20,793,813 52.7 6,368,969 16.1 Source: California Department of Finance, Claritas, California Economic Forecast 14 16
18 20
22 24
26 28
30 32
Less Than $50,000 $50,000 - $99,999 $100,000 - 199,999 $200,000 and Above percent of Household Income
households 2023
City of Carpinteria Santa Barbara County California

DEMOGRAPHICS
11 CALIFORNIA ECONOMIC FORECAST
• Statewide, 22 percent of the population has
a bachelor’s degree and 13 percent has an
advanced degree.
• Approximately 31 percent of Carpinteria
residents have earned an associate’s degree,
or have attended some college classes
without graduating, while 23 percent have a
high school diploma or less.

California schools now administer the CAASPP
exam – a replacement system for the old
California Standard Test (CST).

The State of California has established
benchmarks for student scores, and schools can
be evaluated by the rate at which their students
pass these benchmarks.

Because information for the 2022-2023 school
year is currently still unavailable, the most
recently available data is for the 2021-2022
school year.
• On the English Language Arts portion of
the CAASSP, approximately 43 percent of
students met testing benchmarks in the
Carpinteria USD, according to the California
Department of Education.
• Across California, 47 percent of students met
benchmarks on the English Language Arts
test.
5 10
15 20
25 30
35 40
High School or Less Some College Bachelor's Degree Advanced Degree Educational Attainment Among
percent of Population Age 25 and Older
population 2023
Santa Barbara County
City of Carpinteria
California

DEMOGRAPHICS
12 CALIFORNIA ECONOMIC FORECAST
• Approximately 44 percent of students met
Math benchmarks in the Carpinteria USD,
while 54 percent met benchmarks statewide.
• Testing results varied by race and ethnicity. In
the Carpinteria USD, 65 percent of Asian and
70 percent of White students met benchmarks
in English Language Arts, while 35 percent
of Hispanic or Latino students met the
benchmarks.1
• In Math, approximately 70 percent of Asian
and 62 percent of White students met
benchmarks at Carpinteria USD, compared to
29 percent of Hispanic or Latino students.
• Statewide, Asian students met benchmarks
at higher rates than White or Hispanic/Latino
students on both tests.

The California Department of Education records
the four-year adjusted cohort graduation rate
each year. This includes the number of students
in each cohort, the number of students who
received a regular high school diploma, and the
number of students who graduated meeting UC/
CSU requirements.

During the 2021-2022 school year, the
Carpinteria Unified School district had a
graduation rate of approximately 97%, which is
the highest rate on record.
___________________________________________
1 The California Department of Education only provides data for the White, Asian, and Hispanic/Latino groups for the Carpinteria Unified School District for the CAASPP.

DEMOGRAPHICS
13 CALIFORNIA ECONOMIC FORECAST
24%
28%
32%
36%
40%
44%
48%
2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 School Year
Percent of Students Meeting UC/CSU
Requirements By School Year
percent of
students Carpinteria FY 2017 -- FY 2022
SB County
California
Santa Barbara County and the entire state of
California also had their highest graduation rates
in the 2021-2022 school year, both being above
90%.

These all-time high rates are most likely due to
the California Legislature enacting Assembly
Bill 104, which altered specific policies to help
students earn their diplomas following the
COVID-19 pandemic.

The pandemic took a toll on many students
education during the 2020-2021 school year,
and grades took a significant dip. AB 104 was
signed off on by California Governor Gavin
Newsom in July of 2021, and provides students
with three options towards learning recovery:
pass/no pass grading, student retention, and
altered graduation requirements.
84%
88%
92%
96%
100%
2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 School Year
Percent of Students Graduating By School Year percent of students
FY 2017 -- FY 2022
Carpinteria
SB County
California
Evidently, the bill was successful at increasing
graduation rates, even if it came at the cost of
lowered academic standards.

As for the percentage of graduating students
meeting UC/CSU requirements, the bill didn’t
seem to have much of an impact. In the 2021-
2022 school year, 46% of California students
met the requirements, 40% of Santa Barbara
county students met the requirements, and 43%
of Carpinteria students met the requirements.

EMPLOYMENT AND INCOME
14 Employment and Unemployment
The labor market is currently the strongest pillar of
the Carpinteria economy, indicative of California
labor markets in general which are showing few
signs of weakening through the first half of 2023.

Total overall jobs have been restored from the
pandemic recession, and total employment is
now at record levels in both the County of Santa
Barbara and the Carpinteria Valley.

Carpinteria is a jobs center, with more jobs
available than a resident labor force to fill
it. Because the population of Carpinteria is
shrinking, this has limited the growth of the
resident labor force amid the growing demand
by local employers for workers. The region
draws from the Santa Barbara and Ventura
labor markets to accommodate the demand for
workers, especially by the largest employers.

The unemployment rate fell to as low as 2 percent
in the spring of 2022, and remained very low
reflecting a very tight labor market until early
2023. It has since increased, averaging 4.0
7,000
7,500
8,000
8,500
9,000
9,500
10,000
10,500
Jun-10 Jul-12 Aug-14 Sep-16 Oct-18 Nov-20 Dec-22
Total Employment / Carpinteria Valley
June 2010 -- December 2022 jobs

1.0 1.5

2.0 2.5

3.0 3.5

4.0 4.5

5.0 5.5
Apr-21 Jul-21 Oct-21 Jan-22 Apr-22 Jul-22 Oct-22 Jan-23 Apr-23 Unemployment Rate percent
unemployed
April 2021 -- April 2023
Santa Barbara
Carpinteria
Goleta
percent for the year. Unemployment rates in
neighboring Santa Barbara and Goleta are also
rising as the general economy slows down in
2023.

Labor markets are still fully utilized, however,
and job openings are still at above average
levels. Heath care and education are the
principal sectors with job openings, followed by
manufacturing.
750
825
900
975
1,050
1,125
1,200
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Employment in Hotels, Restaurants, Bars, Catering
Carpinteria Valley
2012 - 2022 jobs

EMPLOYMENT AND INCOME
15 CALIFORNIA ECONOMIC FORECAST
Total ads
August 2023 246
September 2021 195
February 2020 140
Job Postings Carpinteria Valley
Since 2020, construction has been the fastest
growing employment sector, followed by
entertainment & recreation services, and private
education. All of the pandemic-related job
loss in 2020 was restored in 2021, including
accommodation and food services. Between
2021 and 2022, an estimated 517 total new jobs
were created.

Construction employment has increased
because of new development projects in
the Valley, including the freeway widening
and overpass project, 700 Linden, and other
rehabilitation projects around the City. In view
of the number of future projects in the planning
process, construction employment is likely to
remain at current levels for the next two years.
700
750
800
850
900
950
1,000
1,050
1,100
1,150
1,200
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Employment in Professional & Business Services
Carpinteria Valley
2012 - 2022
jobs
Cannabis production was surging in Carpinteria
Valley in 2019 and 2020, along with agricultural
employment. The industry is only producing
indoor, occupying the greenhouses that used
to grow orchids and other flowers before 2018.

Employment remains at its highest levels
although cannabis production has softened due
to both steep price declines in the cultivation
and retail markets, as well as an overabundance of supply statewide. 325
350
375
400
425
450
475
500
525
550
575
600
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Employment in Construction / Carpinteria Valley
2012 - 2022 jobs
1,225
1,250
1,275
1,300
1,325
1,350
1,375
1,400
1,425
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Employment in Manufaturing
Carpinteria Valley
2012 - 20221 jobs

EMPLOYMENT AND INCOME
2023 CARPINTERIA VALLEY ECONOMIC PROFILE 16
The rebound in hotel and food services
employment has been evidence of a
strengthening visitor industry, and employment
in retail stores has surged since the economy
fully reopened in the spring of 2021. Many retail
jobs in the Carpinteria Valley support residentserving grocery stores like Albertsons and Smart & Final, but visitor-serving restaurants and bars
account for 21 percent of all retail outlets and 29
percent of total retail sales.
450
475
500
525
550
575
600
625
650
675
700
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Employment in Retail Trade / Carpinteria Valley
2012 - 2022 jobs
425
450
475
500
525
550
575
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Public Sector Employment / Carpinteria Valley
2012 - 2022 jobs
Average Salaries
Average salaries rose 7.4 percent in 2022 and
are now at just under $70,000 per worker.

With an average salary of $166,000, the
management sector paid the highest wages in
2022.
2020 to 2022
Sector 2018 2020 2022 pecent change
--------------------------– total jobs –-------------------------- Agriculture 1,295 1,575 1,845 17.1
Construction 457 464 585 26.2
Manufacturing 1,285 1,298 1,361 4.9
Wholesale Trade 710 508 521 2.6
Retail Trade 561 572 681 19.1
Information 1,211 1,041 1,071 2.9
Finance & Insurance 190 173 183 5.8
Real Estate & Rental & Leasing 140 123 126 2.7
Professional, Scientific, & Technical 323 404 415 2.6
Management Of Companies & Enterprises 98 77 54 -29.7
Admin Suppor, Waste Mgmt & Remediation 474 599 712 18.9 Educational Services (NGOs) 215 216 267 23.3
Health Care & Social Assistance 292 308 368 19.6
Arts, Entertainment, & Recreation 139 119 149 24.6
Accommodation & Food Services 1,197 819 991 21.0
Other Services 137 133 162 22.1
Utilities, Mining, Transporation, Warehousing 81 74 76 2.1 Public Sector (City, State, Schools) 481 464 512 10.3
Total, all Industries 9,285 8,967 10,078 12.4
Employment by Sector Carpinteria Valley

EMPLOYMENT AND INCOME
17 CALIFORNIA ECONOMIC FORECAST
The manufacturing, finance, information, utilities,
and professional services sectors generate
relatively high salaries, and dominate the largest
employers in Carpinteria. Because of the
large hospitality and visitor services sector, the
average per worker salary is lower overall for the
entire workforce in the Valley labor market.

The lowest paying sectors are hotels,
restaurants, bars, and caterers. These
businesses have large numbers of young
workers, part time workers, and workers without
college degrees, and compensation tends to be
lower.

Largest Employers in the
Carpinteria Valley
In the Carpinteria Valley, the California Economic
Forecast identified 12 organizations that have
sizeable employee headcounts. This information
was obtained through phone surveys that were
conducted in May of 2023.

Sector 2022 Average Salary*
Management Of Companies 165,898
Information 135,445
Finance & Insurance 92,985
Professional, Scientific, & Technical 92,359
Manufacturing 91,206
Wholesale Trade 81,574
Construction 67,743
Local Public Sector 67,118
Educational Services 62,848
Real Estate & Rental & Leasing 55,217
Other Services 53,897
Administration and Support Services 52,572
Agriculture 48,798
Transportation & Warehousing 47,020
Health Care & Social Assistance 40,802
Retail Trade 40,196
Arts, Entertainment, & Recreation 38,751
Hotel & Food Services 32,194
Total, All Industries 69,165
*dollars per worker
Source: California Economic Development Department
and the California Economic Forecast
Average Annual Salary Carpinteria Valley
46,000
49,000
52,000
55,000
58,000
61,000
64,000
67,000
70,000
2014 2015 2016 2017 2018 2019 2020 2021 2022
Average Salary / Carpinteria Valley
2014 - 2022
dollars
per worker

EMPLOYMENT AND INCOME
2023 CARPINTERIA VALLEY ECONOMIC PROFILE 18
Many of these organizations have locations
in other counties, states, and nations, but the
information presented in this section is limited to
jobs located in the Carpinteria Valley.

For the 12 organizations surveyed, employment
totaled 2,894 workers in May 2023.

Employment overall is not lower in 2023 than
in 2021 when the last survey was conducted.

But the largest employers now employ fewer
workers than 2 years ago, due in large part
to remote work and/or transfers to alternative
operations or other areas.

In the Carpinteria Valley, the largest employer
is still Procore, a firm that designs software
programs for the construction industry. Procore
expanded rapidly through 2019, growing to
over 700 employees over five years. Procore’s
headcount in Carpinteria has declined as many
workers have transferred to Procore operations
in other states, notably Texas.

Agilent and Gigavac added the largest numbers
of jobs over the last two years. Agilent,
a medical diagnostics firm, increased its
headcount by 25 while Gigavac, which makes
parts for electronic vehicles, added 68 new
workers.

In the public sector, the largest employer is the
Carpinteria Unified School District. With 310
employees, it is also larger than any private
organization except for Procore and Agilent.
2021 Employee 2023 Employee Change from
Rank Organization Industry Headcount Headcount 2021 to 2023 1 Procore Software Services 611 480 -131
2 Agilent Medical Diagnositcs 425 425 0
3 LinkedIn Private Education Services 336 274 -62
4 Carpinteria USD Public School District 310 336 26
5 Gigavac Industrial Manufacturing 300 300 0
6 Nusil Technology Silicone Manufacturing 275 275 0
7 Plan Member Services Financial Services 180 183 3
8 Bega US Industrial Manufacturing 160 174 14
9 Continental Auto systems Automotive Lidar Design 125 70 -55 10 Albertsons Grocerey Store 122 124 2
11 AGIA, Inc. Insurance Services 119 119 0
12 Freudenberg Medical Medical Product Design 90 134 44 Total 3,053 2,894 -159
Source: California Economic Forecast
Largest Employers Carpinteria Valley September 2023

RESIDENTIAL REAL ESTATE
19 The 2023 housing market is haunted by the
highest mortgage rates in 15 years, record high
home prices, and a slowing economy. These
factors have sharply reduced the number of
housing transactions throughout the nation, the
state and in Santa Barbara County.

Existing home sales in the Carpinteria Valley
declined 25 percent in 2022 and have dropped
another 28 percent in 2023.

In 2021, homebuying was prolific to the point of
buyer panic. Half of all properties were selling
above the asking price and bidding wars were
common.

Conditions in 2023 have changed, and are largely
impacted by the lack of inventory. As selling
prices have leveled off and financing rates remain
high, sellers are not anxious to sell their homes
into a market where prices are no longer rising
and in some instances are correcting.
10 20
30 40
50 60
70 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Home Sales / Carpinteria
2012 -- 2023
Condominiums
Single family
detached
number
of sales
0 10
20 30
40 50
60 Apr-13 Apr-15 Apr-17 Apr-19 Apr-21 Apr-23
number of Home for-sale Inventory / Carpinteria Valley
homes April 2013 -- April 2023
500
750
1,000
1,250
1,500
1,750
Apr-13 Apr-15 Apr-17 Apr-19 Apr-21 Apr-23
Median Home Selling Price / Carpinteria Valley thousands of dollars April 2013 -- April 2023
Consequently, the lack of inventory is limiting the
supply of available homes which is preventing
market values for homes from moderating further.

In fact, selling values do not appear to have
declined much due to the scarcity of available
homes for sale.

RESIDENTIAL REAL ESTATE
20 CALIFORNIA ECONOMIC FORECAST
0 75
150
225
300
375
450
2003 2005 2007 2009 2011 2013 2015 2017 2019 2021 2023
Mobile Home Median Selling Price
Carpinteria Valley thousands
of dollars 2003 - 2023
Source: Santa Barbara Association of Realtors
And while the available inventory of condos and
mobile homes is also scarce in the Carpinteria
Valley, these housing types have much lower
selling prices, providing affordable options
for households that are unable to enter the
traditional single-family home ownership market.

During the first half of 2023, the median price of
the single family detached homes that sold was
$1.8 million, as reported by Redfin. If financed
at 80 percent of value, the monthly payment
is $10,734. For the median-priced condo of
$822,500, the monthly payment was $4,940.

These payments include property tax and
insurance.

Mobile homes are particularly prominent in
Carpinteria and represent a more affordable
housing option. The total stock of occupied
mobile homes in the Carpinteria Valley is
estimated at 861. Aside from rural regions, no
other jurisdiction in California has a higher share
of mobile homes than the city of Carpinteria.

The median selling price for mobile homes
peaked in 2022 at $461,000, but the median
value declined for subsequent sales occurring in
2023.
0 10
20 30
40 50
60 2002 2004 2006 2008 2010 2012 2014 2016 2018 2020 2022 Mobile Home Sales / Carpinteria Valley homes
sold 2002 - 2022
Source: Santa Barbara Association of Realtors
275
350
425
500
575
650
725
800
875
2003 2005 2007 2009 2011 2013 2015 2017 2019 2021 2023
Condominium Median Selling Price
thousands Carpinteria Valley of dollars 2003 - 2023
Source: Santa Barbara Association of Realtors

RESIDENTIAL REAL ESTATE
2023 CARPINTERIA VALLEY ECONOMIC PROFILE 21
In general, single family detached and
condominium home prices in Carpinteria are
similar to those of the broader South Santa
Barbara County market. However, in the city
of Carpinteria, apartments and mobile homes
account for 53 percent of the housing stock,
representing a larger proportion of affordable
housing for resident households, compared
to any other city in Santa Barbara or Ventura
Counties.

Apartment rents in Carpinteria are approximately
9 percent lower than the average monthly rent
for all apartments in adjacent Santa Barbara.

Nevertheless, average monthly rental rates for
apartment units have soared since April of 2020,
rising 30 percent.

Carpinteria Valley Residential Real Estate 2017-2023*
2017 2018 2019 2020 2021 2022 2023*
Single-Family Homes
Listings (units) 129 145 111 127 106 106 35
Sales (units) 91 78 89 95 94 76 26
Median Selling Price ($) 1,040,000 1,161,900 1,150,000 1,245,000 1,751,902 1,865,000 2,262,500 percent change 14.3 11.7 -1.0 8.3 40.7 6.5 21.3
Condos
Listings (units) 91 121 91 87 118 68 20
Sales (units) 74 76 72 72 108 59 16
Median Selling Price ($) 566,000 585,000 577,500 631,000 692,500 820,000 780,000 percent change 1.3 3.4 -1.3 9.3 9.7 18.4 -4.9
Mobile Homes
Listings (units) 36 48 43 36 28 32 12
Sales (units) 38 24 34 36 27 20 11
Median Selling Price ($) 280,750 298,250 292,000 311,000 395,000 460,750 369,000 percent change 22.1 6.2 -2.1 6.5 27.0 16.6 -19.9
* Estimated with data for January 1 - April 2023
Source: Santa Barbara Association of Realtors and California Economic Forecast 2,500
2,700
2,900
3,100
3,300
3,500
3,700
3,900
4,100
Apr-17 Apr-18 Apr-19 Apr-20 Apr-21 Apr-22 Apr-23
Average Apartment Rent / Carpinteria dollars
per month April 2017 -- April 2023

COMMERCIAL REAL ESTATE
22 Office Market
The Carpinteria office market has been impacted
by downsizing of the region’s largest employer,
ProCore. As of April 1, 2023, the vacancy rate
had soared to 27.1 percent for the entire office
market, largely due to the vacancy of nearly
80,000 square feet of space in two buildings on
Carpinteria Avenue---both Procore subleases.

The next largest vacancy is just under 9,000
square feet on Cindy Lane. After that, there are
few other vacancies. The current environment
demonstrates how every vacancy can make a
large splash in a limited inventory market.

Rising vacancy in the general office market
today is the result of the workforce shifting to
remote work locations, typically their homes.

The ProCore subleases are due to shifts by
many of ProCore’s employees to alternative
company locations in the U.S, particularly Austin
Texas.
0 4
8 12
16 20
24 28
2018 Q1 2019 Q1 2020 Q1 2021 Q1 2022 Q1 2023 Q1
percent Office Vacancy Rate / Carpinteria Valley
vacant 2018 Q1 - 2023 Q1

1.40 1.60

1.80 2.00

2.20 2.40

2.60 2.80
2018 Q1 2019 Q1 2020 Q1 2021 Q1 2022 Q1 2023 Q1
Office Lease Rate / Carpinteria Valley dollars per
square foot 2018 Q1 - 2023 Q1
Most Carpinteria area employees are now
working in the office but an estimated 25 to 35
percent are on a hybrid schedule, and most
local companies have maintained their office
leases. Consequently, with very few actual
vacancies, average lease rates have held firm or
have continued to marginally rise.

Very few office-using firms have had major
layoffs over the last year, and some have
expanded despite the slowing business cycle in
2022 which has continued into 2023.

LinkedIn now operates with a policy that
enables all permanent employees to work-fromanywhere, opening the door to downsizing its physical footprint. However, because LinkedIn’s
Carpinteria campus is unique in that it produces
educational videos that frequently require
sophisticated equipment, many workers need
to be on site. Furthermore, Linkedin owns the
space, so it’s likely to retain the entire campus
intact to accommodate future growth.

COMMERCIAL REAL ESTATE
2023 CARPINTERIA VALLEY ECONOMIC PROFILE 23
0 1
2 3
4 5
6 7
8 2018 Q1 2019 Q1 2020 Q1 2021 Q1 2022 Q1 2023 Q1
percent Industrial Vacancy Rate / Carpinteria Valley
vacant 2018 Q1 - 2023 Q1
Industrial Market
Over the last 6 months, industrial leasing has
been active throughout the South Coast, and
lease rates for space have been flat in Santa
Barbara, and generally rising in Goleta and
Carpinteria.

The industrial sector continues to be a mix of
technology companies and various service
industries. With no significant industrial projects
in the pipeline, vacancy rates will continue
to remain tight along the South Coast for the
indefinite future.

0.75 1.05

1.35 1.65

1.95 2.25

2.55 2.85
2018 Q1 2019 Q1 2020 Q1 2021 Q1 2022 Q1 2023 Q1
Industrial Lease Rate / Carpinteria Valley dollars per
square foot 2018 Q1 - 2023 Q1
In Carpinteria, there is just one industrial
vacancy of 15,600 SF at 6384 Via Real. The
vacancy rate has dropped to just 1.2 percent at
the end of 2022 and remains at that level today.

The Carpinteria market is limited of inventory,
having had three notable leases in late 2022
involving expanding companies and one new
entrant into the market. Rincon Power leased
8,600 SF at 6381 Rose Lane; Soil Organics
leased a healthy 34,400 SF of former ProCore
space at 6395 Cindy Lane; and an undisclosed
tech company leased 20,000 SF at 5251 6th
St. While office space is plentiful in Carpinteria,
industrial product is and will remain scarce for
the foreseeable future.

Lease rates for industrial facilities have declined
consistently over the last two years, falling to
just $1.15 per square foot, making Carpinteria
a much more affordable option than Santa
Barbara ($2.78 per square foot) or Goleta ($1.61
per square foot).

Retail Market
The Carpinteria Valley retail market is comprised
of a relatively small number of retail storefronts,
which are largely locally owned shops.
50 60
70 80
90 100
110
120
130
140
150
1998 2000 2002 2004 2006 2008 2010 2012 2014 2016 2018 2020 2022 millions Retail Sales / City of Carpinteria of dollars 1998 -- 2022

COMMERCIAL REAL ESTATE
2023 CARPINTERIA VALLEY ECONOMIC PROFILE 24
Commercial Real Estate Carpinteria Valley 2021 Q3 - 2023 Q1 2021 Q3 2021 Q4 2022 Q1 2022 Q2 2022 Q3 2022 Q4 2023 Q1 Office
Lease Rate ($ per SF) 2.19 2.32 2.19 2.2 2.51 2.44 2.69 Vacancy Rate (%) 1.7 3.7 2.8 2.4 3.5 1.2 1.2
Industrial
Lease Rate ($ per SF) 1.35 1.78 2.06 1.87 1.93 2.45 2.45 Vacancy Rate (%) 1.7 3.7 2.8 2.4 3.5 1.2 1.2
Retail
Lease Rate ($ per SF) 2.14 2.18 2.09 2.21 2.28 2.26 2.23 Vacancy Rate (%) 6.7 5.4 4.3 4.0 4.2 4.2 4.0
Source: Radius Commercial Real Estate, and the California Economic Forecast 2 3
4 5
6 7
8 9
10 2018 Q1 2019 Q1 2020 Q1 2021 Q1 2022 Q1 2023 Q1
percent Retail Vacancy Rate / Carpinteria Valley
vacant The local retail market has not followed the 2018 Q1 - 2023 Q1 same trends as the markets in Santa Barbara
and Goleta where big-box stores have
populated the retail landscape, including Target,
Ross, Costco, and large department stores
like Sears, Macy’s or Nordstrom. Therefore,
Carpinteria is not prone to the empty store
syndromes that have plagued larger retail cities
in recent years. Santa Barbara is currently faced
with an empty Nordstrom, Macy’s, and Sears,
along with the stretch of vacant storefronts
on State Street that have led to a downtown
vacancy rate of 14 percent. Aside from its
grocery stores, Carpinteria has very few big
facilities that would need to be repurposed in
the event of a store closure.

The Carpinteria retail market is showing few
signs of weakness, during a year in which
general economic growth is softening. The
restaurant and bar sector has rebounded
sharply from the pandemic recession, as have
gasoline sales due to higher prices for fuel
during the current inflationary environment.

2.00 2.20

2.40 2.60

2.80 3.00

3.20 3.40
2018 Q1 2019 Q1 2020 Q1 2021 Q1 2022 Q1 2023 Q1
Retail Lease Rate / Carpinteria Valley dollars per
square foot 2018 Q1 - 2023 Q1

RETAIL TRADE AND TOURISM
25 The Retail Industry
Taxable Retail Sales
Spending at retail stores and shops in the city
of Carpinteria has surged since the pandemic
restrictions were lifted entirely in the spring of
2021.

A material transition to online spending and
warehouse centers by consumers has generally
occurred over the last several years and particularly since the pandemic. Retail sales rose sharply in 2022, by 12 percent over 2021. The
principal category of spending is food and beverage sales, by both residents and visitors.

At restaurants, taxable sales jumped 17 percent in 2022. And due to rising gasoline prices throughout 2022, fuel sales soared 33 percent.

Both of these categories of retail expenditure are
supported in large part by visitors to or through
the area. The two categories of expenditure account for 57 percent of all taxable retail sales in the City of Carpinteria.

With traffic now flowing freer on Highway 101,
more vehicles can traverse the freeway every
day, generating more fuel stops at Casitas Pass
and Santa Monica Roads. Because fuel sales
are heavily dependent on visitor stops, sales at
gas stations rise faster during periods of peak
travel, or from April to September.
105
110
115
120
125
130
135
140
145
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 millions Taxable Retail Sales / City of Carpinteria of dollars 2011 - 2022 4 5
6 7
8 9
10 11
12 13
2015 Q3 2016 Q4 2018 Q1 2019 Q2 2020 Q3 2021 Q4 2023 Q1 Restaurant & Bar Retail Sales / Carpinteria millions of dollars 2015 Q3 -- 2023 Q1
Share of Retail Sales by Category / Carpinteria
2022
Gas Stations
28%
Restaurants
& Bars
29%
Food & Grocery
Stores
16%
Other
16%
Hardware & Nurseries
10%

RETAIL TRADE AND TOURISM
2023 CARPINTERIA VALLEY ECONOMIC PROFILE 26
Tourism and Retail Spending
The Carpinteria retail environment is heavily
dependent on tourism activity. Visitors to
Carpinteria account for an estimated 75
percent of all retail sales. Since 2019, the City
of Carpinteria has collected a sales tax of 1.25
percent to 1.5 percent, with visitors contributing
more than $1.5 million to the City budget
through sales taxes.

The annual Avocado Festival is the most prominent single contributor to tourist retail spending, attracting an estimated 100,000 visitors to the
Carpinteria Valley over a 3 day weekend in early
October. These visitors typically spend an average of $41 per day in the Carpinteria economy, totaling $3.1 million for the 3-day festival.

The Avocado festival was cancelled in 2020
and 2021, which impacted taxable retail sales
in the city during those years, but the event was
restored in 2022, which contributed to the surge
in local spending.

0.8 1.0

1.2 1.4

1.6 1.8

2.0 2.2
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Distribution of Sales Taxes to Carpinteria
fiscal year 2013 -- 2022
millions
of dollars
Local Tourism
The Carpinteria State Beach and City Beach are
the principal visitor attractions to the community.

State Beach annual attendance is estimated by
the Park Service at 895,853 visitors.

The entry fee for the State Beach is $10 per day.

There are 208 sites in the overnight campground
with fees ranging from $45 to $80 per night for
hook-ups. Direct fees for day use and overnight
camping generated $4.6 million in 2019, the latest year for which the statistical data are available.

Lifeguards are on duty at both beaches during
the summer months. Kayak rentals are a popular
activity. There is also volleyball, picnic tables,
and showers.

Carpinteria State Beach Map

RETAIL TRADE AND TOURISM
27 CALIFORNIA ECONOMIC FORECAST
Formal Overnight Visitor
Accommodations
There are seven transient lodging facilities within
the city of Carpinteria, totaling 594 rooms.

Monthly average occupancy rates range from 50
percent in the winter to over 80 percent during
the summer months. During 2022, the annual
occupancy rate was 70.2 percent, an increase of
2 ½ percentage points over the average annual
occupancy during 2021.

During peak periods of the year, such as during
the Avocado Festival and in the months of July
and August, transient facilities fill up. This has
prompted the need to add additional transient
establishments in the City. Currently there are
proposals to build three new transient facilities: the Via Real Hotel, The Surfliner Inn, and a 99 room lodge as part of the Carpinteria Farm.

These are discussed in more detail in the New
Development Chapter.

The daily room rate in Carpinteria averaged
$155 in 2022. The average through May of 2023
is slightly lower.

The hotel occupancy rate is expected to average 65 percent in 2023, less than the 2022 average. Lower utilization forecast for 2023 is due to higher travel costs, higher inflation in general,
and a slowdown in the statewide economy.
8 10
12 14
16 18
20 22
24 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023* Hotel Room Sales / Carpinteria Valley
2011 - 2023
millions
of dollars
* estimated for the year based on actual room sales through May 2023 Number
Hotel / Motel of Rooms
Best Western 145
Casa Del Sol 21
Hotel Inn Express 108
Motel 6 Carp 139
Motel 6 Via 125
Sandyland Reef 52
Watermark 4
Total 594
Source: California Economic Forecast
70 80
90 100
110
120
130
140
150
160
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Average Daily Room Rate / Carpinteria Valley
2013 - 2023*
* through March 2023
dollars
per night

RETAIL TRADE AND TOURISM
2023 CARPINTERIA VALLEY ECONOMIC PROFILE 28
Room revenues from the seven hotels generated
$2.6 million in tax receipts to the City of
Carpinteria in fiscal year 2022. The transient
occupancy tax (TOT) rate is 12 percent. For
fiscal year (FY) 2023, TOT receipts are estimated
to be slightly higher, adding a similar amount of
tax revenue to FY2023 City finances.

Vacation Rentals
Vacation rentals (VRs) are private homes that are
rented to tourists or other visitors for 30 days or
less. They are frequently advertised on websites
including Airbnb and VRBO.
20 30
40 50
60 70
80 90
Jun-19 Nov-19 Apr-20 Sep-20 Feb-21 Jul-21 Dec-21 May-22 Oct-22 Mar-23 Hotel-Motel Occupancy Rate / City of Carpinteria percent June 2019 -- March 2023 The City of Carpinteria primarily allows homes in
residential neighborhoods to be used as vacation rentals in the downtown district, near the beach. In this region of the city, a maximum
of 236 VRs can be permitted. 218 of these are
restricted to the area between Ash Ave. and
Linden Ave., and in between the train tracks and
the beach.

The VR program began in mid-2017. Over
time, it has become increasingly popular with
visitors generating $7 million in sales in calendar
2022. In 2023, vacation rentals are on pace to
record another $6.2 million in total revenues,
contributing $746,000 to the City budget in the
form of lodging taxes.
200
300
400
500
600
700
800
900
2018 2019 2020 2021 2022 2023*
VR Transient Occupancy Taxes / Carpinteria thousands
of dollars 2018 - 2023
• estimated for calendar 2023 based on actual tax receipts received through May 2023

NEW DEVELOPMENT
29 Residential and Non-Residential
Permit Activity
Over the last two calendar years of 2021 and
2022, a total of 15 residential units have been
permitted in the city of Carpinteria, representing
a slight increase from the number of units
permitted from 2016 to 2020.

At the end of 2021, permits were issued for
the 700 Linden project which is underway
now. Nearly $10 million in renovations of
existing non-residential structures, along with
projects associated with the 101 widening
have contributed to recent new development
momentum in Carpinteria.

In 2021 and 2022, total investment in both
residential and commercial or industrial
structures was recorded at $62 million, the
largest 2 year total on record.
0 10
20 30
40 50
2006 2008 2010 2012 2014 2016 2018 2020 2022
Total Investment in Residential and Non-Residential
Structures / City of Carpinteria millions
of dollars 2006 - 2022
0 10
20 30
40 50
60 70
80 90
2006 2008 2010 2012 2014 2016 2018 2020 2022
New Residential Units / City of Carpinteria
2006 - 2022
units
The development of new commercial and
industrial structures accounts for about half of
total investment in the 2021-2022 period. New
single family home development represents
25 percent of all building activity. The balance
of total development went to alternations and
remodel work, mostly to commercial buildings.

The project pipeline has been expanding rapidly
since 2020, and includes 101 residential units, a
50-unit assisted living facility, 3 hotels, a skate
park, and a 60,000 square foot warehouse
conversion project by Procore. Currently, 14
residential units are under construction and 9
more are approved waiting to start construction.

The GranVida Senior facility is also approved.

Just over 80,000 square feet of commercial
space is under construction, including 700
Linden and the skate park. The Surfliner Inn
along with the Carpinteria Farm, Hospitality and
Residential project are anticipated to start the
development review process this year.

NEW DEVELOPMENT
2023 CARPINTERIA VALLEY ECONOMIC PROFILE 30
Status of Particular Projects
Granvida Phase II Expansion
The Granvida Phase II Expansion project is a
50-unit assisted living facility originally proposed
in 2018. The site is situated at 5464 Carpinteria
Avenue.

The project features a 2-story building
containing 11 studio units (averaging 370 square
feet), 33 one-bedroom units (580 square feet)
and 6 two-bedroom units (800 square feet).

As of March 2023, the entitlement process and
the design development phase were completed,
however the project has been delayed due to
change of ownership and is currently inactive.

Bailard Avenue Housing Project
An apartment complex with 173 units has been
proposed for Bailard Avenue. The project site is
outside of the Carpinteria city limits but would
have a meaningful impact on the housing supply
for the Carpinteria Valley.

Of the 173 units in the project, a total of 41
would be reserved for low-income residents
and the remaining 132 units would be rented at
market rates.

The project is receiving backlash from residents
of Carpinteria who are concerned about the
surrounding neighborhoods being impacted.

A community group, Save Bailard Farm, has
collected more than 2,500 signatures opposing
the project, with many advocates alleging that
the state’s housing needs allocation has forced
the county to push the urban-rural boundary into
areas that were traditionally used for agricultural
purposes.

The City of Carpinteria City Council
also opposes the Bailard project due to
inconsistencies with local and state Coastal Act
provisions.

The project is still in the conceptual phase, with
changes likely to evolve.

Granvida Phase II Expansion | source: Noozhawk

NEW DEVELOPMENT
31 CALIFORNIA ECONOMIC FORECAST
Vernon Residences
The Vernon Residences project could produce
5 new residential units at 502 Maple Avenue,
adjacent to Island Brewing Company.

The area has a mix of commercial, industrial,
and residential facilities, and is within walking
distance to the Carpinteria Amtrak station. The
project is currently awaiting approval. There is
no estimated timeline for this project yet.

Zins Condominiums
The Zins Condominium project is located
at 4905 Eighth Street, on the corner of Elm
Avenue. The project would demolish an existing
single-family residence and construct three new
condominium units. The project was approved
by the Planning Commission on February 6,
2023.
5775 Carpinteria Avenue
A new 1,500-square-foot storage building
is proposed for the City Hall campus,. This
building is located at 5775 Carpinteria Avenue,
which comprises the City Hall campus. The
storage building has been approved by planning
but no building permits have been submitted
yet.

Via Real Hotel
The project site for this proposed 72-room hotel
is located on Via Real between Santa Monica
Road and Cravens Lane. The 44,000 square foot
hotel would be two stories in height.

The proposal was recently approved by the
Carpinteria Planning Commission.

Mixed Use Project
The project at 4745 Carpinteria Avenue
is comprised of 24 apartment units and
4,300-square-feet of commercial space. The
complex will be two-stories on top of a groundlevel, 22,500 square-foot concrete parking structure. There would be a courtyard in the
center of the project and the building is planned
to be 36 feet tall.

Businesses on the street-facing side of the
property must be open to and in service of the
public, such as a restaurant, retail store or art
gallery.

Via Real Hotel | source: CoastalView.com

NEW DEVELOPMENT
2023 CARPINTERIA VALLEY ECONOMIC PROFILE 32
The residential part of the project would consist
of 2 one-bedroom units and 22 two-bedroom
units, ranging from about 1100 square feet to
1,400 square feet.

The project is utilizing state Density Bonus
Law to receive approval of additional units in
exchange for setting aside a specified number
of units for low income households. As part of
the Density Bonus program, the project can also
utilize reduced parking requirements and seek
additional exceptions from city development
standards, including maximum building height.

The project submitted an approval request in
April 2023 and is currently under review.
700 Linden Avenue
This 30,000 square-foot project will produce
a full city block of adaptive reuse retail and
commercial space that will contain food and
coffee shops, markets, office space, and a
rooftop bar. This project has been designed
by Santa Barbara-based DMHA Architects,
and is an extensive remodel of the five existing
buildings that comprise the property.

New second floor construction is proposed for
the “Butterfly” building to create a series of 10
small office suites, along with a rooftop bar and
common and private deck/patio areas. This
second floor addition would add 3,200 square
feet of building and 2,900 square feet of deck
space.

Total cumulative building square footage would
be modestly increased from the existing 19,952
square feet to approximately 20,961 square feet.

A surface parking lot, for 20 spaces would be
provided onsite, accessed from Cactus Lane.

The existing surface parking lot in the middle of
the block would be repurposed into an outdoor
central plaza that would provide seating,
gathering areas and related amenities (such as
outdoor fireplaces or a water fountain) open
to the public during business hours. The plaza
may also be made available for community uses
such as markets, festivals, outdoor concerts or
movies.

The project is currently under construction and
completion is estimated for summer of 2024.
700 Linden Avenue | source: sitelinesb.com

NEW DEVELOPMENT
2023 CARPINTERIA VALLEY ECONOMIC PROFILE 33
Surfliner Inn
The Surfliner Inn was initially proposed in 2016
and the project has undergone several redesigns
and adjustments since then. This new hotel
project adjacent to the Amtrak Station calls for
a 2 story building of 40 rooms, including a café.

It would be accompanied by a new parking lot
that could be used by hotel guests as well as
Amtrak passengers and the public.

The project was initiated by the City of
Carpinteria in 2018, which has entered into a
Lease Disposition and Development Agreement
with 499 Linden Managers, LLC. 499 Linden
Managers, LLC has been formed to pursue the
project with the City by Whitt Hollis, Jack and
Jeff Theimer, Jim and Matthew Taylor, and Andy
Norris.

Measure T, which would have changed the
property’s zoning to block hotel development
at the site, was rejected by voters in November
2022. The project has not yet been formally
submitted for planning permits.

Carpinteria Rincon Trail
The proposed Carpinteria Rincon Trail would
extend from the eastern end of Carpinteria
Avenue, in the city of Carpinteria, to Rincon
Beach County Park, in unincorporated Santa
Barbara County. The new, shared-use trail
would span a distance of 2,800 feet. The project
was approved by the planning commission in
January of 2022, but three appeals were filed
with concerns over pedestrian and bicycle
safety. The appeals were conditionally granted,
forcing the Project to study other alternatives.

In May of 2023, after considering a number of
project alternatives, the City Council reaffirmed
their support for the alternative previously
approved by the Planning Commission. The
project will next return to the City Council to
finalize permits for the trail design.

Conceptual Rendering of the Surfliner Inn Project on Linden Avenue and Fifth Street in Carpinteria | source: City of Carpinteria

NEW DEVELOPMENT
2023 CARPINTERIA VALLEY ECONOMIC PROFILE 34
Highway 101 HOV Lanes
This project is currently under construction and
actually completed within the City of Carpinteria.

The project is adding one high-occupancy
vehicle lane in each direction on US 101 from

0.2-mile south of Bailard Avenue in the City of
Carpinteria to Sycamore Creek in the City of
Santa Barbara. The project is 10.9 miles long.

The added lanes are currently proposed as parttime high-occupancy vehicle lanes, meaning that they will operate as general-purpose lanes
during off-peak periods on weekdays and
weekends. Currently, HOV lanes are in force on
weekdays from 6 to 9 AM and 3 to 6 PM.

Project improvements are confined primarily to
the existing State Highway right-of-way.

Santa Claus Lane Bike Path
The Santa Claus Lane Bikeway construction
began in September of 2022 and will continue
through the Summer of 2023. The project will
create a new Class I bikeway and multipurpose
path to connect Santa Claus Lane to Carpinteria
Avenue. This will close a gap in the California
Coastal Trail between Sand Point Road and
Carpinteria Avenue. The new bikeway is being
constructed in-between Highway 101 and the
railroad tracks.

The trail is currently open for use by the public
through the end of summer at which time the
trail will be temporarily closed to complete
installation of the permanent stafety railings
along the edges of the trail.

Santa Claus Lane Bike Path Rendering | source: noozhawk

NEW DEVELOPMENT
35 CALIFORNIA ECONOMIC FORECAST
The Carpinteria Farm, Hospitality and Residential
Project
The Farm project filed a formal application with
the City in early February 2023.

The project proposes to replace the Tee Time
Golf Range located at the bluffs on Carpinteria
Avenue with a hospitality experience on a 27.5-
acre site.

The project will formally construct a 99-room
lodge, bungalow and hotel building, a
multi-use trail, and developed open space.

During conceptual review of the project, the
developers found themselves under fire by
Carpinterians who then called the project an
“unforgivable betrayal” of the area’s natural
space in a joint City meeting in April 2022.

However, the project countered this opposition
by allotting 20 acres for open space, specifically
native habitat restoration, public trails, and
an organic farm. The organic farm will also
be utilized to supply the on-site Restaurant,
Farmstand, and Hotel and Spa as a selfsustaining system. Approximately 122,211 square feet of structural development is
planned on the northern portion of the site,
and no development is planned on the 4.1 acre
southern parcel.

Additionally, 40 affordable housing units are
proposed as part of the project to provide
housing for on-site team members and the
general Carpinteria workforce who qualify.

Project Size (square feet) by use
Hotel 68,860
Residential 37,948
Event Barn 5,850
Farm Stand 450
Farm Building 1,800
Restaurant 7,303
Total 122,211
Parking: 273 spaces
Source: California Economic Forecast
The Farm Project

NEW DEVELOPMENT
2023 CARPINTERIA VALLEY ECONOMIC PROFILE 36
Commercial Projects Carpinteria May 2023
Project Name/Developer Square Feet Description Status
Via Real Hotel 44,191 72-Room Hotel Approved
Procore Business Training Center 60,522 Convert 2 Warehouses into Training Center Proposed Surfliner Inn 36,118 40-Room Inn and Café Proposed
McCann Mini Storage 12,192 113 New Mini-Storage Units Approved Carpinteria Avenue Skate Facility 38,160 Skate Park, Parking Lot, Plaza Area Under Construction 700 Linden Adaptive Reuse Project 30,000 Retail, Restaurant, and Office Space Under Construction Rincon Multi-Use Trail 2,800 Foot / Bike Trail between Carp & SB Proposed Total 223,983
Source: City of Carpinteria and California Economic Forecast Mixed-Use Projects Carpinteria May 2023
Project Name/Developer Res Units Commercial Square Feet Description Status Cruz Mixed Use 2 500 Residential / Commercial Approved
M3 Mixed Use 2  6,668 Apartments / Office / Retail BP Issued The Farm 40 122,211 Apartments / Commercial Proposed
4745 Carp Ave. Mixed Use 24 4,300 Apartments / Commercial Proposed Total 68 133,679
Source: City of Carpinteria and California Economic Forecast

NEW DEVELOPMENT
2023 CARPINTERIA VALLEY ECONOMIC PROFILE 37
0 50
100
150
200
250
300
350
400
450
Sep-11 Oct-12 Apr-13 Apr-15 Apr-17 Apr-19 Sep-21 Jun-23 thousands of Non-Residential Project Pipeline / Carpinteria square feet 2011 -- 2023
Total pipelilne
Approved or
under construction
0 50
100
150
200
250
Mar-11 Sep-11 Oct-12 Apr-13 Apr-15 Apr-17 Apr-19 Sep-21 Jun-23 Residential Project Pipeline / Carpinteria units
2011 -- 2023
Total pipelilne
Approved or
under construction
Project Name/Developer Units Description Status
GranVida Phase II Expansion 50 Assisted Living Facility Approved Vernon Residences 5 Residential Units Proposed
Pfaff SFD 1 New 2-Story SFD Proposed
Scerni SFD 1 New 2-Story SFD Proposed
Saticoy Condominiums 3 Residential Units Proposed
Finnigan SFD 1 New SFD with 4-Car Garage Proposed
Zins Condominiums 3 Demolish SFD and Build 3 Condos Approved Haber Condominiums 2 Subdivide Existing SFD Lot and Construct 2 Condos Approved Able Second Unit 1 Second Unit on Existing Lot Under Construction Gobbell Second Unit 1 Second Unit on Existing Lot Approved Hawkins SFD 1 New Single-Family Unit on Vacant Lot Under Construction Stein Second Unit 1 Second Unit on Existing Lot Under Construction Strickland SFD 1 Convert 2 Apts into a Single-Family Unit Under Construction Wood SFD 1 New Single-Family Unit on Vacant Lot Approved Total 71
Source: City of Carpinteria and California Economic Forecast Residential Projects Carpinteria May 2023

QUALITY OF LIFE INDICATORS
38 The social environment of the Carpinteria
Valley directly affects local business progress
and performance, and quality of life indicators
impact the desirability of real estate assets in
the region. Public safety, traffic, and commute
times are important features of this environment,
and are examined by referencing published
information on local crime rates, traffic volumes,
and commute patterns.

Crime
Carpinteria has some of the lowest crime rates
in Santa Barbara County, placing it among the
safest cities in California. Moreover, crime rates
have been very low in Carpinteria over the last
20 years.

The broadest measure of crime, the Total
Crime Index, is the sum of the following crime
categories: homicide, rape, robbery, aggravated
assault, burglary, motor vehicle theft, larceny,
and arson.

As of 2022, a total crime index of 196 was
reported for the City of Carpinteria, which is
significantly lower compared to the last 2 years,
when the index was consistently above 240.

For small cities including Carpinteria, because
crime rates can fluctuate from year-to-year, the
longer term evaluation of crime in Carpinteria
indicates consistently lower levels of both
violent and property crime compared to adjacent
cities and counties of California.

Carpinteria also has lower crime rates than
most cities in Santa Barbara County. In 2022,
total crimes per 10,000 people was 152 for
Carpinteria, 177 for Goleta, and 194 for Buellton.

In 2022, there were only 128 property crimes
per 10,000 residents. Property crimes include
burglary, larceny, arson, and motor vehicle theft.
50 100
150
200
250
300
350
400
Buellton Carpinteria Solvang City of
Goleta
City of
Santa Barbara
Lompoc Santa Maria
Crime Rates / Cities in Santa Barbra County
2022
reports per
10,000
residents
100
150
200
250
300
350
400
2002 2004 2006 2008 2010 2012 2014 2016 2018 2020 2022
Total Crime Index
2002 - 2022
reports per
10,000
residents
City of Carpinteria
California
Santa Barbara
County

QUALITY OF LIFE INDICATORS
2023 CARPINTERIA VALLEY ECONOMIC PROFILE 39
Additionally, there were only 31 violent crimes
per 10,000 residents in Carpinteria in 2022.

Violent crimes include homicide, forcible rape,
robbery, and aggravated assault.

During 2022, the city with the largest total
crime per 10,000 residents was Santa Maria
with 331, while the lowest was Solvang with
144. Carpinteria falls on the lower end of this
boundary.

Total Crimes* / Carpinteria
2017 2018 2019 2020 2021 2022
Violent Crime
Homicide 0 0 1 0 0 0
Rape 5 0 0 1 1 0
Robbery 10 2 3 4 2 6
Aggravated Assault 19 20 7 16 19 25
Property Crime
Burglary 58 36 19 25 27 9
Theft 195 148 116 183 172 140
Motor Vehicle Theft 29 28 20 26 23 16
Arson 1 0 0 2 0 0
Total Violent 34 22 11 21 22 31
Total Property 282 212 155 234 222 165
Grand Total Part 1 Crimes 316 234 166 255 244 196
* Part 1 crimes, which include Violent and Property Crime felonies 0 10
20 30
40 50
60 70
2002 2004 2006 2008 2010 2012 2014 2016 2018 2020 2022
Violent Crime Rates
2002 -- 2022
reports per
10,000
residents
City of Carpinteria
California
Santa Barbara
County
100
150
200
250
300
350
2002 2004 2006 2008 2010 2012 2014 2016 2018 2020 2022
Property Crime Rates
2002 -- 2022
reports per
10,000
residents
City of Carpinteria
California
Santa Barbara
County

QUALITY OF LIFE INDICATORS
40 CALIFORNIA ECONOMIC FORECAST
Traffic and Commuting
Traffic Counts
Traffic counts reveal information about road
usage and can provide insight into economic,
demographic, and lifestyle trends.

In general, traffic counts decline during periods
of economic weakness and grow during periods
of strength. This occurs for several reasons,
including the increased shipment of goods, a
larger number of individuals driving to work, and
higher disposable incomes that can be spent on
transportation.

Traffic levels can affect the living standards of
a community. High levels of traffic can cause
congestion, leading to longer commute times
and lower resident satisfaction. By contrast,
low traffic volumes can lead to improved living
standards.

As a general rule, Carpinteria tends to
have much lower levels of road usage than
surrounding regions, and during most times of
the day, driving around the city is relatively easy.

But peak hour traffic can be heavy, and people
who commute from Carpinteria to Santa
Barbara or Goleta can encounter high levels of
congestion. This issue has been exacerbated by
construction projects on Highway 101.

In order to get around construction points,
drivers have been exiting Highway 101 and
using the city streets in Carpinteria, leading
to traffic problems that are often severe. Now
that the highway construction projects are
nearly completed, it is expected that this peak
hour congestion will improve significantly in
Carpinteria.
56,000
58,000
60,000
62,000
64,000
66,000
68,000
70,000
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Average Daily Traffic Count
Route 101 at Casitas Pass Rd. / Carpinteria
2012 - 2022
cars
per day
60,000
62,000
64,000
66,000
68,000
70,000
72,000
74,000
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Average Daily Traffic Count
Route 101 at Linden Ave. / Carpinteria
2012 - 2022
cars
per day
18 20
22 24
26 28
30 Goleta City of
Santa
Barbara
Santa Maria Carpinteria Camarillo Oxnard City of
Ventura
Lompoc
Average Commute Times for
Selected Cities in
Santa Barbara and Ventura Counties
2023
minutes
each way

QUALITY OF LIFE INDICATORS
2023 CARPINTERIA VALLEY ECONOMIC PROFILE 41
Caltrans estimates traffic counts for state
highways, including interstates and routes.

Annual average daily traffic is the total traffic
volume for the year divided by 365.

Traffic volumes were heavily impacted by the
Coronavirus Pandemic. Due to layoffs and
work-from-home arrangements, there have been
far fewer daily commuters since March 2020,
leading to reductions in weekday road usage.

The additional lane on the 101 through
Carpinteria will result in higher traffic counts per
day. Consequently, traffic volumes are expected
to increase in 2023 and 2024, but congestion
should decrease.

Average Commute Time
In 2022, workers who lived in Carpinteria had
an average commute time of 26 minutes. By
comparison, residents of other parts of the
South Coast spent less time commuting, while
residents in nearby Ventura County had longer
commutes.

For residents of Ventura, Camarillo, and Oxnard,
commute times averaged 28 minutes each way.

Lompoc residents spent the most time
commuting in 2023. Many people from Lompoc
commute all the way to Santa Barbara, and the
average Lompoc commuter spent 30 minutes in
the car each way.

Commute times vary for Carpinteria residents,
most spending fewer than 30 minutes traveling
to work (37%). As of 2023, approximately 24
percent spend 30-44 minutes on their trip to
work, and only 6 percent commute for longer
than 45 minutes.

Highway 101 Widening Project
To improve local circulation and freeway
access in Carpinteria, construction has been
underway on Highway 101 between Mussel
Shoals and Carpinteria and between Carpinteria
and Summerland and into Santa Barbara. The
highway interchanges at these junctions have
been updated with new bridges and freeway
ramps, and a third lane is being added to
Highway 101 in each direction.

This project is a partnership between Caltrans,
the Santa Barbara County Association of
Governments, and the City of Carpinteria.

Most of the project directly affecting the City
of Carpinteria is now complete: Phase 2
covered the 101 freeway from Mussel Shoals to
Carpinteria, and Phase 3 covered Casitas Pass
to Linden Avenue. Phase 4, the final phase, is
underway at this time. 0
5 10
15 20
25 30
35 40
Less than
15 Minutes
15 - 29
Minutes
30 - 44
Minutes
45 - 59
Minutes
60+
Minutes
Commute Times for
Residents of Carpinteria
2023
percent
of all
commuters

QUALITY OF LIFE INDICATORS
2023 CARPINTERIA VALLEY ECONOMIC PROFILE 42
The Padaro segment of Phase 4 is widening
the highway to 3 lanes in each direction to
Summerland. The project includes bridges over
Toro Creek and Arroyo Parida Creek. The bridge
and freeway ramps at the South Padaro Lane
undercrossing are being replaced. New on and
off ramps are being built at the North Padaro
Lane Interchange. Sound walls are also being
added.

Via Real will be connected across Carpinteria
Creek through a new roundabout up to Linden
Ave. New bridges will be built over Carpinteria
Creek on Highway 101 and Via Real, and four
new sound walls will be built to reduce freeway
noise in nearby neighborhoods.

This phase of the project continues with freeway
widening through Montecito and into Santa
Barbara. The Cabrillo Boulevard Interchange will
be reconstructed with new bridges and freeway
ramps, including a new northbound off-ramp
and new southbound on-ramp.

Construction started in the fall of 2016 and
will continue into 2024 as the project finishes
the widening, the under crossings, and the
landscaping through Summerland. Between
Summerland and Santa Barbara, the project is
still being permitted and funded, and the current
timeline has completion estimated to be by
2027.

Highway 101 construction | source: GraniteConstruction.com The Padaro segment of the Highway 101: Carpinteria to Santa Barbara project adding a third lane in each direction

DATA SOURCES
43 CALIFORNIA ECONOMIC FORECAST
Data Sources
Chapter Principal Data Source
Demographics California Department of Finance,
Demographic Research Unit
Claritas Spotlight
California Department of Education
Employment Labor Market Information Division, State of California Residential Real Estate Santa Barbara Multiple Listing Service Commercial Real Estate Radius Group
Retail Trade & Tourism California Department of Tax and Fee Administration STR North America
City of Carpinteria
New Development City of Carpinteria
Construction Industry Research Board
Quality of Life Santa Barbara County Sherriff’s Office
Claritas Spotlight
CalTrans Traffic Division

ACKNOWLEDGEMENTS
2023 CARPINTERIA VALLEY ECONOMIC PROFILE 44
Acknowledgements
This publication was prepared for the City of Carpinteria in September 2023. The Profile is intended to provide annually updated economic, demographic, and quality of life information about the Carpinteria Valley.

California Economic Forecast
Julia Schniepp, B.A. candidate
New Development
Largest Employers
Publication Layout & Design
Mark Schniepp, Ph.D.

Principal Author & Editor
Databank Contributers
California Department of Tax and Fee Administration
California Department of Education
California Department of Finance
California Department of Transportation
California Employment Development Department
CIRB
City of Carpinteria
Nick Bobroff
Licette Maldonado
Claritas Spotlight
Santa Barbara County Sherrif’s Office
Google
Indeed
Radius Group
Redfin
Santa Barbara Multiple Listing Service
STR North America
This publication benefitted from the review and comments by Dave Durflinger, Michael Ramirez, and Nick Bobroff.

CARPINTERIA LIBRARY BOARD OF TRUSTEES
5775 Carpinteria Avenue
Carpinteria, CA 93013

REGULAR MEETING AGENDA
MONDAY, OCTOBER 9, 2023
5:30 P.M.

1. Call to order and roll call.

2. Confirmation of legal noticing and procedural requirements of meeting.

3. Public Comment – This is the time for public comments on matters not otherwise on the agenda but within the subject matter of the Carpinteria Library Board of Trustees.

4. Approval of minutes of the regular meeting held September 11, 2023.

5. Black Gold Presentation.

6. October 2023 Carpinteria Community Library Report.

7. New Business & Discussion.

8. Adjournment.

The Carpinteria Library Board of Trustees agenda and any associated staff reports will be available on Thursday, October 5, 2023 on the City’s Website: https://carpinteriaca.gov/cityhall/agendas-meetings/. The Carpinteria Library Board of Trustees agenda and staff reports are part of the City Council agenda for its regular meeting of October 9, 2023.

Please see “TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE MONTHLY MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES.” Details and procedures on how to provide public comment and participate in the meeting through telephonic means are available on the posted City Council agenda at https://carpinteriaca.gov/city-hall/agendas-meetings/.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact Brian Barrett, City Clerk at [email protected] or (805) 755-4403. Notification two business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting. This agenda was posted on Wednesday, October 4, 2023, in the City Clerk’s Office, on the City Hall Public Notices Board, and on the Internet.

CARPINTERIA LIBRARY BOARD OF TRUSTEES
5775 Carpinteria Avenue
Carpinteria, CA 93013

REGULAR MEETING MINUTES
MONDAY, SEPTEMBER 11, 2023

1. Call to order and roll call.

President Clark called the meeting to order at 6:01 pm.

Boardmembers present: Boardmember Roy Lee
Boardmember Wade T. Nomura
Boardmember Mónica J. Solórzano
Vice President Natalia Alarcon
President Al Clark
Staff members present: Michael Ramirez, Assistant Chief Executive Officer Jody Thomas, City Librarian
Brian C. Barrett, Secretary

2. Confirmation of legal noticing and procedural requirements of meeting.

Secretary Barrett acknowledged that all legal noticing and procedural requirements have been met.

3. Public Comment
There was no public comment.

4. Presentation of Certificate of Appreciation to Viviana Morales in recognition of her service to the community as a member of the Library Advisory Commission from July 2022 through August 2023.

There was no public comment.

President Clark and the Library Board of Trustees presented the Certificate of Appreciation to Viviana Morales.

Ms. Morales provided remarks.

5. Proclamation Proclaiming September 2023 as “Library Card Sign-Up” Month.

Library Board of Trustees Regular Meeting Minutes
September 11, 2023

There was no public comment.

Motion by Boardmember Nomura, seconded by Boardmember Lee, to approve the Proclamation Proclaiming September 2023 as “Library Card Sign-Up” Month. Upon voice vote, the motion carried unanimously.

President Clark and the Library Board of Trustees presented the Proclamation to City Librarian Thomas and members of the Library Advisory Commission.

6. Approval of minutes of the regular meeting held July 10, 2023.

There was no public comment.

Motion by Boardmember Lee, seconded by Boardmember Nomura, to approve the minutes of the regular meeting held July 10, 2023. Upon voice vote, the motion carried unanimously.

7. September 2023 Carpinteria Community Library Report.

City Librarian Thomas presented the staff report.

There was no public comment.

The report was received and filed.

8. New Business & Discussion.

There was no new business nor discussion.

9. Adjournment.

President Clark adjourned the meeting at 6:18 pm.
________________________________
Brian C. Barrett, CMC, CPMC, Secretary
City of Carpinteria

LIBRARY BOARD OF TRUSTEES AGENDA STAFF REPORT
October 9, 2023

ITEM FOR LIBRARY BOARD OF TRUSTEES CONSIDERATION
October 2023 Community Library Update.

STAFF RECOMMENDATION
Receive and file the report.

Sample Motion: I move to receive and file the Community Library report.

BACKGROUND
The Carpinteria Community Library, established by Ordinance 747 June 14, 2021, and added to the Municipal Code, Chapter 2.38, also established a Library Board of Trustees (section 2.38.030) to meet at least once a month.

DISCUSSION
Baby and Me is growing in popularity. This was originally conceived of as a fairly passive program for the library, where staff set up the room, set out some educational toys and board books, but essentially left the grownups to connect on their own. What is working is having our program specialist, Jena, spend the time with those new parents and caregivers sharing early literacy rhymes and songs, encouraging reading and singing to their children, and generally supporting the adults during what can be a challenging time. We had 16 babies and their grownups at the meet-up last week.

A staff member continues to be out through most of October, which has been a staffing • challenge, particularly midday when staff needs to break for lunch. Our "regular" volunteers shelve books, put together furniture, and other duties as assigned. They are a vital part of keeping the library running. However, we have also had other volunteers step in to be another person in the building during the midday, which is best practice.

Although not a viable solution in the long term, the volunteers have been so important during this particular time. The volunteers contributed a total of 69 hours in September.

LBOT Staff Report
October 9, 2023

POLICY CONSISTENCYThe Library programs and resources are consistent with the actions of the City Council concerning the establishment of a municipal library.

FINANCIAL CONSIDERATIONS
There are no financial considerations at this time.

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
As determined necessary and appropriate, staff consults with the City Attorney's Office and risk managers of its insurance entity, the California Joint Powers Insurance Authority, in order to ensure compliance with legal requirements and best practices.

OPTIONS

1. Receive and file.

2. Direct staff as appropriate.

PRINCIPAL PARTIES EXPECTED AT MEETING
No principal parties expected to attend.

ATTACHMENTS
Attachment A - Black Gold Presentation
Attachment B - Black Gold Services
Attachment C - Circulation Statistics
Attachment D - Detailed Circulation by Item Type
Attachment E - Items Loaned and Borrowed
Attachment F - One Year Snapshot of Annual Statistics
Attachment G - Black Gold Report to California Library Board Staff contact: Jody Thomas, City Librarian
(805) 684-4314, [email protected]
Staff contact: Michael Ramirez, Assistant City Manager
(805) 755-4450, [email protected]
Reviewed by: Dave Durflinger, City Manager
(805) 755-4400, [email protected] Signature
G:\CC Staff Reports\2023 1009\Draft\BOT Report\Staff Report for BOT October 2023.docx

ATTACHMENT A

MISSION STATEMENT:

Black Gold Cooperative Library System
provides cost-effective resource sharing
and support, thus enabling member
libraries to deliver optimal services to
their respective communities.

HISTORY
• Established in 1964
• Joint Powers Agency
Charter:To provide services including delivery, training, automation, and cataloging to members.

MEMBERS
• Blanchard/Santa Paula Public Library
• Carpinteria Community Library
• Goleta & Santa Ynez Valley Library
• Lompoc Public Library
• Paso Robles City Library
• Santa Maria Public Library
* Member Libraries must have a Library Director and a dedicated budget

PREVIOUS MEMBERS
•!•San Luis Obispo County Library
•!• Santa Barbara Public Library
•!• Ventura County Library
•!• Thousand Oaks Library
r
' - ~ - ·- - ~ "''J; . . " --~- -
ca
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- ...
...
en =

ADMINISTRATION
• Administrative Council (Directors)
• Committees
-Automation and Technical Services
-Reference and Adult Services
-Youth Services

SHARED INTEGRATED

LIBRARY SYSTEM (ILS)
• Staff Module
• Public Catalog
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- Nows
S.:irch CZ Go to 8d)io ~ ~
Er-.te<" p;il?orl~~o,p,)11 ,ai~
CMCkout ~irl ~ ... se..ircn~troos ~rchttlt!C,Jblog
Traming
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f'ffllrNIOtk:l<. on ll ~Wl<lwatdl~
tr.111'11ng VIO«l6 10bn.nl'l l.l!)onaeert.wi arc.t.0<
fieMn~oo,npl,e:eiyne-w'
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C.s!<1'0'i,li"',;-J,..\I._
... ,,~,,
,_
= Clrcul3tlon
~ Patrons
,Q. Advanced search
s\ Item search
Eg)llsts
<\, Authorities
~ "lyAccoun1 ml G,tAUbraryC.:ml Q.,
:;;)1_ r:. CARPINTERIA
~ COMMUNITY LIBRARY
·:;:;_~
z:?13800235~90 I P'Ho ROlllH City Library I PR Ubra
l! Point ot sale
.. Cataloging
~Scrlals
ft Acquisitions
f.\ Reports
r Tools
0: Koha administration
.6h.-.11tlt,..h:s
un,uage options ~ .... ...,, H ,_...,.

Llbr•ry hours M~ - Thursday: 9am - 6pm
Frklay:~m-Spm
S.,curd3y.1Q.am-3pm
Sunc1ay:OOSl!d
CATALOG • PROGRAMS • RESOURCES • SERVICES • ABOUT US • HOW 00 1. •. • Monday 9am - 6pm
Tuesday 9am - 6pm
Wednesday 9am - 6pm
Thursday 9am - 6pm
Fnday 9am • 5pm
Saturday 10am - 3pm
Upcoming Events
S(P 9:00Mn·1000Mn ,-_,
13 Baby Meet Up
~PV ~/1., ~/1., ,,
5U' l0:lO •m-12 .-00~¢
14 Dementia Caregivers
Support Group
SCP lct.00 .--1~,t,n O
18 Preschool Story Time
~ UIOpm•l:OOpm ,._,
18 Mind Games
S£J> 9.00Mrt•10:00 •m¢
20 Baby Meet Up
v.-Col;en<t.U
e<?>oo¥-

SHARING
• Physical books, music, movies
• Delivery
• 40,000+ digital titles
• Ideas
• Programs
• Best practices
• CENIC internet service
This Photo by Unknown Author is licensed under CC BY-SA THE

NUMBERS
nRf- INTERLIBRARY
LOANS eJ·-- 74,690
38,810 \ EBOOK HOLDS FILLED

TOTAL )
CHECKOUTS 122,282

COLLECTION
1,284 HOTSPOTS
600,543 Titles available: CIRCULATED
93,239 1,926

EBOOK & AUDIOBOOK

CHECKOUTS
316,967
Titles available:
41,965

AUDIOBOOKS
41,011
COMICS
3,108
EBOOKS
20,727

BLACK GOLD

COOPERATIVE LIBRARY SYSTEM
2022-23 ANNUAL REPORT
OverDrive·

NEW USER

REGISTRATIONS
6,268
h'r~~rt
~~Ji,U

DIGIT AL ITEMS BORROWED

E-MAGAZINE

CHECKOUTS
16,651
Titles available:
4,809
MOVIES
3,250
MUSIC
1,784

TELEVISION
2,524

TOTAL CIRCULATION
(PHYSICAL ITEMS)
1,336,882

PATRONS SERVED
144,394
L
_

THE
BUDGET
$1.1M
Black Gold Budget
■ Personnel
■ System Admin
■ Communications and Delivery
■ Shared eContent & Subscriptions
■ILS

PAYING OUR
SHARE
• Formula
Base fee+ Weighted Total
(25% Circulation, 50%
population, 25% Devices)
• Carpinteria's Share:
- $43,095
Shared Budget
- $10,297
Reimbursables
- $3,390
Unfunded Pension
FY 22-23
■ Blanchard ■ Lompoc ■ Santa Maria ■ Paso Robles ■ Goleta • Carpinteria Black Gold member libraries: collaboratively
achieving our highest potential.

Adopted by the Administrative Council, July 12, 2012

ATTACHMENT B
Internet Service (ISP) Ordering
Internet Service (ISP) Installation - coordinate with the Vendor CENIC high speed fiber internet connected to the CalREN network - Coordinate with the vendor Planning Site Visit - for new libraries
BG Internet Service Provider Network Troubleshooting
BG Network Design
BG Network Security
BG Network Router/Switch Installation
BG Router Configuration for Specialty Network Devices (Smart TV, Self-Checks, PCRes, LPTone) Network Monitoring (Netcrunch)
Black Gold Network Troubleshooting
BG ILS Configuration
ILS Servers (includes but not limited to: ILS, DNS, Microsoft licensing, antivirus, backups, security certificates, Ezproxy) Server Updates (physical hosts, PAC, Production, Training, terminal servers, DCs, backup) BG Network Equipment Upgrades
BG Datacenter Equipment Maintenance and Upgrades
iTiva Telephone System Maintenance and Upgrades
ILS External DNS
BG ISP Maintenance (Cable/Fiber/T1)
ILS VPN management
BG Firewall monthly updates
Attend annual CENIC conference
Koha open source ILS - file maintenance and upgrades
Aspen Discovery Layer - file maintenance and upgrades
ILS training for library staff
Capira - file maintenance and upgrades
Attend (virtually) ILS User Conference
ILS Troubleshooting (includes but not limited to: PAC, Aspen, Capira, DNS, Microsoft licensing, antivirus, backups, security certificates) ILS servers (physical hosts, PAC, Production, Training, Domain Controllers, backup) Manage patron notices - phone, sms, email
After Hours on-call support for ILS connectivity
Assist libraries with configuration of Aspen pages
ILS Standard Reports
Manage global setting for ILS
Luna - file maintenance and upgrades
Luna, coordinate public requests for images
Book Club Kits- create and add discussion pdfs and add URLs to the ILS Hotspots - purchasing, setup, troubleshooting, coordinate, oversee, (?) (Also above) 3D printer management

BLACK GOLD COOPERATIVE LIBRARY SYSTEM
Black Gold's mission is to provide cost effective resource sharing and support to member libraries. As such, our libraries share the cost of products and support services for the following: Telecommunications and Networking, ILS Software and related products; a shared Catalog and Delivery services to each jurisdiction. Following is a list of what we identify as Core Services provided by Black Gold to its Members.

ILS and Peripheral Product Support
Fees may be apply if services are requested outside Black Gold Office Hours or Normal Scope of Work Core Services
Telecommunications and Network Support and Troubleshooting 1 BLACK GOLD COOPERATIVE LIBRARY SYSTEM
Core Services
Catalog materials: zip books, books, DVDs, Blu-rays, maps, newspapers, scores, atlases, Braille, Book Club Kits, magazines, etc.

Answer cataloging questions and oversee bibs cataloged by jurisdictions Database Maintenance- fix diacritics, names, titles, 006, 007, 008 and LDR fields, dates, formats, audience, book cover images, series, subjects, subfields, merge duplicates, create blanket or set records, add award fields, etc., in ILS daily Assist and train libraries to set up 3rd party vendor CLS/EDI Import 3rd party vendor CLS and CLS/EDI bib records weekly Review and send corrections for jurisdictions' 3rd part vendor CLS SAP's Digital Cataloging- Import, check, and correct bib records in ILS - Enki, monthly Hold cataloging trainings and meetings as needed including regular cataloging updates Run peiodic URL Checker on the bib records in the ILS and remove/correct URLs Run unlinked searches weekly and remove unlinked bib records Authority Control - Export bib records for authority control, re-import corrected bib records Create training materials, and create/update procedures for Cataloging and cataloging resources on the ATS website Provide new cataloger trainings - webinars
Provide CLS/EDI training - webinars
Create bib and item templates
Manage Cover Images - Interface with Content Café
Create and manage MARC records for digital image collections Manage the BG/ATS Office Equipment (Phones, servers, computers, wifi, conference equipment, inventory management) ATS Website - Design and maintain
Coordinate Delivery between jurisdictions
Oversee the following committees - ATS, RAS, Youth Services Serve as ex officio member of the Administrative Council Serve as Chair of the ATS Committee
Coordinate Administrative Council and committee meeting calendars and locations Prepare all meeting agendas and minutes
Maintain conference software for virtual meetings
E-rate - applications for broadband services and equipment Monthly E-Commerce Reconcilation and quarterly payments to Members Negotiate and administer all shared vendor contracts
Oversee and Coordinate Ordering of OverDrive eBooks and eAudiobooks Custom Billing to members for HotSpots, Hoopla, Movie Licensing Annual network surveys
Liason with the California State Library on behalf of the Cooperative CLSA annual reporting
CLSAinfo.org website - design and maintain
Grant Management - manage LSTA and other State and Federal grants in partnership with the State of California.

Administrative
Cataloging
2 ATTACHMENT C
Sheet1
Black Gold CLS
Total Circulation and Holds
Sept 2023
Branch StaffClient Self-Check Autorenewals OPAC renewals Itiva renewals Total Circ Returns Placed by Staff Placed by OPAC FILLED CC 2350 648 2302 0 0 5300 2829 252 1682 790
GBV 233 0 379 0 0 612 150 24 188 83
GL 0 0 0 0 0 0 0 0 0 0
GO 2756 14287 17657 0 0 34700 15966 102 9894 4153
GS 2495 0 2305 0 0 4800 2292 134 1070 548
GU 1653 0 1532 0 0 3185 1600 86 932 408
GY 0 0 0 0 0 0 0 0 0 0
LC 130 0 265 0 0 395 31 0 0 0
LM 2109 4490 5339 0 0 11938 6014 402 2530 1067
LV 493 0 712 0 0 1205 747 52 410 220
MA 104 0 113 0 0 217 234 2 33 41
MB 219 0 134 0 0 353 109 12 50 21
MC 122 0 103 0 0 225 116 10 24 19
MG 380 0 259 0 0 639 379 4 71 38
MM 990 13430 8453 24 1 22898 10209 140 2868 1311
MO 229 0 2717 23 0 2969 3426 16 2128 984
PR 2644 5978 8075 6 0 16703 8128 98 3866 1512
PRS 30 0 15 0 0 45 33 0 1 0
SP 727 4 1808 0 0 2539 1208 112 1354 612
TOTAL 17,664 38,837 52,168 53 1 108,723 53,471 1,446 27,101 11,807

CIRCS HOLDS

ATTACHMENT D
Circ by Item Type 5300
Sept 2023
Branch Item Type Total Circ Returns
CC AFIC 810 489
CC AFICSERIES 25 9
CC AMMPBK 2 1
CC ANFSERIES 25 6
CC ANONFIC 481 222
CC ATPBK 31 8
CC AUDBKCD 25 14
CC BLURAY 9 4
CC BOOK 119 60
CC DVD 357 377
CC DVDSERIES 6 2
CC DVDSET 24 15
CC HOTSPOT 13 15
CC JBKCD 3 0
CC JBLURAY 1 1
CC JDVD 19 9
CC JFIC 2431 1165
CC JFICSERIES 220 109
CC JMAG 3 0
CC JMMPBK 40 10
CC JNF 557 257
CC JNFSERIES 8 1
CC JTRADEPBK 14 11
CC KITCD 1 0
CC LOT 1 1
CC MAG 4 5
CC MUSICCD 38 8
CC PASS 7 9
CC READALG 26 20
CC TNFSERIES 0 1

ATTACHMENT E
Sheet1
Circ Library CC GBV GL GO GS GU GY LC LM LV MA MB MC MG MM MO PR PRS SP Total Borrowed
Total
Borrowed
From other
Jurisdictions
CC 0 0 0 149 12 13 0 0 51 11 4 3 3 7 225 23 75 1 95 672 672 GBV 2 0 0 55 4 5 0 64 0 4 0 0 0 0 0 27 2 5 0 7 111 47
GL 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
GO 144 21 0 0 235 263 0 519 0 308 40 28 10 6 21 925 106 357 7 497 2968 2449 GS 17 1 0 103 0 53 0 157 0 58 9 6 2 2 3 117 15 54 0 65 505 348 GU 19 1 0 102 25 0 0 128 0 35 7 2 0 2 7 103 11 36 0 40 390 262 GY 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
23 0 260 264 321 0
LC 0 0 0 0 0 0 0 0 1 0 1 0 0 0 0 0 0 0 0 0 1 0
LM 32 1 0 157 17 8 0 2 0 68 70 5 1 2 8 299 32 97 0 132 861 791 LV 7 0 0 33 4 1 0 0 40 0 40 4 0 2 1 61 12 15 1 23 204 164 2 41 68
MA 1 0 0 3 1 1 0 0 4 1 0 0 0 0 16 6 22 4 0 5 42 20
MB 0 0 0 1 0 0 0 0 1 1 0 0 0 2 10 3 15 1 1 1 21 6
MC 1 0 0 3 1 0 0 0 4 0 0 0 0 0 8 0 8 0 0 2 19 11
MG 1 0 0 6 0 2 0 0 3 1 1 2 1 0 15 0 19 3 0 5 40 21
MM 54 2 0 297 29 35 0 0 163 19 36 42 10 44 0 2989 3121 190 7 300 4217 1096 MO 2 0 0 11 1 0 0 0 5 0 1 1 2 0 20 0 24 6 0 8 57 33
38 45 13 46 69 2998
PR 52 2 0 217 32 32 0 0 126 14 11 1 2 6 319 52 0 16 16 217 1099 1083 PRS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 16
SP 8 2 0 61 7 6 0 0 23 0 1 0 0 2 81 13 36 0 0 240 240
340 30 0 1198 368 419 0 2 826 171 99 62 32 101 2226 3264 879 33 1397 11447 7243 Total Lent
to other
Jurisdictions 340 7 0 938 104 98 0 0 785 103 61 17 19 55 2157 266 879 17 1397 7243 Black Gold Cooperative Library System
Non-Owned Items Circulated
September 2023
Owning Library

ATTACHMENT F

BLACK GOLD COOPERATIVE LIBRARY SYSTEMS

TOTAL CHECKOUT AND RENEWAL STATISTICS
Sept 2022 - Sept 2023
Loc. Sep-22 % Change | Sep-23 Aug-23 Jul-23 Jun-23 May-23 Apr-23 Mar-23 Feb-23 Jan-23 Dec-22 Nov-22 Oct-22 Sep-22 |
CC 4,630 14% | 5,300 5,311 5,525 5,536 5,349 4,757 5,495 4,680 4,845 4,021 4,189 4,428 4,630 GBV 592 0% | 612 547 695 570 594 481 486 477 1,436 485 418 584 592 GL 0 0% | - - 11 11 26 15 2 1 2 4 5 - 0
GO 37,058 -6% | 34,700 36,990 40,263 40,221 36,528 34,601 39,145 33,297 34,323 33,569 34,440 36,962 37,058 GS 4,636 4% | 4,800 4,881 5,166 4,805 4,582 4,705 5,171 4,431 4,472 3,885 4,119 4,697 4,636 GU 2,295 39% | 3,185 3,061 3,095 2,840 2,579 2,403 2,368 2,395 2,259 2,204 2,305 2,398 2,295 GY 3 0% | - - - 3 4 8 3 2 8 15 9 7 3
44,584 -3% 43,297 45,479 49,230 48,450 44,313 42,213 47,175 40,603 42,500 40,162 41,296 44,648 44,584 |
LC 395 0% | 395 497 778 566 732 721 1,037 695 554 518 421 624 395 LM 10,892 10% | 11,938 12,180 12,436 12,311 12,396 11,676 12,814 10,436 13,503 8,304 10,937 12,493 10,892 LV 1,598 -25% | 1,205 1,590 1,573 1,625 1,782 1,813 2,078 1,524 1,699 1,157 1,656 1,666 1,598 12,885 5% | 13,538 14,267 14,787 14,502 14,910 14,210 15,929 12,655 15,756 9,979 13,014 14,783 12,885 |
MA 191 14% | 217 300 312 323 306 290 307 280 318 226 216 251 191 MB 219 61% | 353 332 334 277 260 251 114 159 170 159 223 241 219 MC 256 -12% | 225 256 300 298 293 341 268 334 318 252 316 261 256 MG 398 61% | 639 659 619 469 676 570 603 321 368 385 346 395 398 MM 21,259 8% | 22898 22380 24490 23917 22088 22,142 23,599 20,264 21,219 19,756 20,890 22,342 21,259 MO 3,033 -2% | 2969 2976 3726 3069 3552 3,439 3,473 3,059 3,294 2,964 3,109 3,309 3,033 25,356 8% | 27,301 26,903 29,781 28,353 27,175 27,033 28,364 24,417 25,687 23,742 25,100 26,799 25,356 PR 16,434 2% | 16,703 17,836 18,654 16,907 16,885 15,523 17,289 14,287 15,872 15,259 15,601 16,438 16,434 PRS 6 650% | 45 15 8 16 31 34 26 18 23 22 40 23 6
16,440 2% | 16,748 17,851 18,662 16,923 16,916 15,557 17,315 14,305 15,895 15,281 15,641 16,461 16,440 |
SP 5,412 -53% | 2,539 4,058 6,835 7,059 5,976 5,891 5,778 5,274 5,747 5,202 6,016 6,072 5,412 |
TOTAL 109,307 -1% | 108,723 113,869 124,820 120,823 114,639 109,661 120,056 101,934 110,430 98,387 105,256 113,191 109,307 2023-09 Checkout and Renewal Stats 12 mos

ATTACHMENT G

CALIFORNIA LIBRARY SERVICES ACT
2022/23 SYSTEM PROGRAM ANNUAL REPORT

COOPERATIVE LIBRARY SYSTEM
Black Gold Cooperative Library System
_____________________________________
System Name
N/A
_____________________________________
System Fiscal Agent Jurisdiction
Report submitted by: ___________________________________________________ Signature of System Chair
Glynis Fitzgerald 805-543-6082
Contact person: ________________________________ Phone: _______________ Fiscal Approval: I certify that this report is a true and accurate account of the expenditures made in support of the indicated California Library Services Programs and that supporting invoices, contracts, and other documents and necessary records are on file and available for audit and will remain so for the four years of accountability. _______________________________________ _____________________ Signature of agent of fiscal authority responsible Date for accuracy of fiscal accounting and reporting
2 Introduction
This packet contains the reporting documents to file the FY 2022/23 CLSA System Program Annual Report. The key areas to complete are:

1. Communications and Delivery program workload and plan of service objective evaluation

2. Detailed reporting of all System expenditures, including one-time funding allocations (see separate attachment for all expenditures)
Once you have completed the process, please email a copy with an electronic signature to [email protected] .

All annual report documents are due by September 08, 2023.

Please contact [email protected] with any questions. 3 CALIFORNIA LIBRARY SERVICES ACT

SYSTEM EXPENDITURE REPORT

INSTRUCTIONS
The Expenditure Report is expected from all systems. This does not mean that all systems received equal funding, or that they have the same income sources, system services, or expenditure programs. What was expended should be presented in the same way, through use of the System Expenditure Report.

This Expenditure Report is used to document all the actual expenditures made at the system level and should not be confused with the System Detailed Budget. For the purposes of this report, all legal encumbrances should be considered as expenditures. Funds put into equipment revolving funds are considered to be encumbered and should be shown as expenditure. All amounts entered on this form represent expenditures from a specific income source and for a particular program category. If there is more than one income source for expenditures against a single category, it should be shown that way and then totaled in the "Expended/Encumbered" column. It should be noted here that the sources of funds for expenditures are the same as those used in the System Detailed Budget, shown as income sources, but now the system is spending against these income sources.

We realize that it may not be possible to have all the final accounting data available in time to comply with the September 3 deadline for this report. If this is the case, please make all attempts to provide the latest data available. When the final data is made available, please resubmit a revised document with that data.

This expenditure form is a matrix with the income sources supporting expenditures as one dimension and system program expenditure categories as the other. Note that only major categories of expenditure are required -- this is not a line-item expenditure report. However, all programs and services offered through the system should be included (i.e., LSTA programs, local programs, etc.) whether they are funded by CLSA or not. Likewise, all sources of expenditure should be included. The System Expenditure Report should offer as complete a picture of the system's services and sources of support for those services as possible. Note that all income received is considered to be either expended/encumbered or unexpended/unencumbered.

Expenditure Source Definitions
a. "Total Funds Budgeted." This column is for final budget figures, i.e., the final spending authority for the reported fiscal year. This final budget figure is used instead of the preliminary budget figures from the System Detailed Budget to reflect as accurately as possible what actually occurred during the reported year. One of the values in having similar forms for these reports is to permit the System Detailed Budget figures to be compared to the actual expenditure in the System Expenditure Report. This comparison, along with other planning documents, will aid Systems in determining how well their budget estimation and planning process is working.
b. "CLSA." Enter the amount expended for each expenditure category for the CLSA C&D Program.

Include only the C&D program baseline amounts for Program 2. PC&E should be shown in Column b (CLSA) for Program 1 (System Administration).
c. "LSTA" includes expenditures for System Administration grant awards and any other LSTA awards that the System has received for the fiscal year. See Program Definition below. d. "Local funds/fees" means those expenditures against the total of all member contributions, charges, or other 4 income generated by the System itself. Include expenditures for System reference here, and income from sales of publications.
e. "Interest" means expenditure against interest earned on System funds from whatever source. f. "Other" is used for expenditures against sources of income not otherwise covered, e.g., local project grants or government programs other than LSTA. Include transfers from System reserves. g. "Expended” funds already used or payed out. (b through f). h. “Encumbered" funds are placed aside for a specific future expense (b through f). i. "Unexpended Balance" is the difference between the total budgeted (a) and the total expended/encumbered (g & h).

Encumbered Funds from Prior Year and Rollover
State (CLSA), Federal and Local funds encumbered from prior year and not yet expended. Funds rolled over from within the three years allocated to spend CLSA funding. You will be asked in the narrative to state the fiscal year, the amount of rollover funding still unspent or encumbered, the intended purpose of those funds from the Board approved Plans of Service, and the reason why funds are still in rollover status.

Program Definition
A program includes any program, service, or project, administered, and funded through the System. This includes not only the CLSA System C&D Program and (System Administration/Baseline) but also LSTA demonstration projects, System reference, and the like. It does not include programs, projects, and services which are administered and funded separately from the System.

Other Definitions
"Indirect" means any administrative charge made by a jurisdiction against System operations. Unless documented elsewhere in the Plan of Service, attach a description of the services received. "Grand Total Expenditures." Use this line for total actual expenditures for all System programs.

In summary:
1) This is an expenditure document, not a budgeting document. 2) This is an accounting document and should be as accurate as possible. 3) Legal encumbrances should be considered the same as expenditures. 4) If there are expenditures from more than one income source for a specific program category, this should be indicated and then totaled in the “Expended/Encumbered” column.

A NOTE section was provided in the System Expenditure Report as a section if further explanation is needed (example: funds from multiple years).

We welcome comments on your experience in using this form and would appreciate any suggestions for its improvement.
5 CLSA Funding for Communications and Delivery
Section 1
Program Workload
What is the number of messages sent via each
communication device listed below, on an annual
basis?
Annual
Cost of Service
a. Telephone / Tele facsimile $ 6,960
b. Internet (including electronic mail)
$ 2,241
c. Other (specify) (telecommunications) $232,500
Total $241,700
Count all items (including envelopes) for the two-week survey period. This would be the item going to the library (one way). Record the number in the appropriate date below, then multiple the totals by 6.5 to get the number of items representing the full year.

INTRASYSTEM DELIVERY ACTIVITY, FY 2022/23
Items delivered to member public libraries in the two-week sample period:

Items sent by:

August 15 – August
28, 2022 October 17-30, 2022
Jan. 23-February 05,
2023
April 24- May 07,
2023
Total
multiplied
by 6.5
a. System member public
libraries
16,565 20,563 21,965 22,765 532,077
b. Non-public libraries in
System area
3 6 0 4 85
Total 532,162
NOTE: We understand the physical delivery
counts may be difficult to obtain, please
just note on the report if you were able
to collect any data.

System Owned Contracted
Vendor
c. Number of delivery vehicles 1
d. Number of miles traveled by all System
vehicles
38,304
e. Percentage of items delivered by:
--U.S. Mail 2% --UPS 0% --System Van 0% --Contracted Van 98% --Other 0% f. Total number of e-books purchased/circulated through member public libraries using CLSA funds. 3,246
6 Section 2
Plan of Service Objective Evaluation

1. Were the System goals for the Communications and Delivery Program met through the ongoing CLSA funding? Please, explain. How did the community benefit? Did you complete all the funding objectives described in your Plan of service; if not, why? Please, provide the number of libraries that benefited from the services you provided from CLSA funds.

Black Gold members share an integrated library system (ILS). This allows patrons to place holds on items throughout the Black Gold Libraries and request pickup at their local library. Our courier service is a vital part of this sharing model. Our primary use of CLSA funds has always been the delivery of materials between library jurisdictions.

The remaining CLSA funds were allocated to both the shared ILS and the Black Gold Shared OverDrive collection.

In our FY22/23 Plan of Service, we had allocated the funds to:

Delivery - $60,382
OverDrive - $29,445
Shared ILS - $48,930
In summary, the Black Gold System objectives for use of the CLSA funding for FY22/23 were fully realized.

2. How much has been spent of the System’s funding for the FY 2022/23? If not all the funds have been spent, are you on track to expend funds by June 2025; please explain. (Be specific answer should reflect all the programs approved per Plans of Service) 100% of the FY23/23 CLSA funding was spent during FY22/23

3. If you are using CLSA funding from previous fiscal years (rollover) please list below which fiscal year the funding is from, the amount, the intended purpose/goal of the funding per the Board approved Plan of Service, and the reason the funds were not spent in the FY approved by the Board? There was no CLSA funding remaining from the prior FY.

4.List all the CLSA rollover funds for your System and the fiscal year they pertain to.

N/A

5.Is your System planning to roll over any funds from FY 2022/2023? Please provide the amount and the reason the funds will be rolled over.

We are not planning to roll over any funds from FY22/23 to FY23/24. All funding has been spent. 7 6.What related non-CLSA activities were provided for C&D? As noted in #1 above, Black Gold members share an integrated library system (ILS). --Local funds paid for the network connections from 17 branch locations and the Black Gold technical services location to our server located in San Luis Obispo for access to our ILS and Public Access Catalog. 16 of the locations are on CENIC.
--Local funds also paid for a telephone service which integrates with the shared ILS and allows patrons to call in to renew items via an 800 number and the system calls out to patrons to inform them when a requested hold is available or when items are overdue. --Local funds paid for 40% of the shared ILS costs
--Local funds paid for 45% of the Overdrive costs for our shared collection --Local funds paid for 100% of the shared OverDrive Magazine subscriptions

MEMORANDUM
Date: October 9, 2023
To: Honorable Mayor and City Council
From: Dave Durflinger, City Manager
Subject: City Manager’s Report
Racial Equity and Social Justice Work Update. In June of 2020 the City of Carpinteria initiated a significant effort to implement a social equity program aligned with commitments detailed in Resolution No. 5981. This resolution reflects the City’s dedication to fostering community-oriented policing, building trust, ensuring safety, incorporating anti-racist policies, equitably distributing resources and public services, and supporting minority-owned businesses, community groups, and non-profit organizations. Development of a Racial Equity and Social Justice (RESJ) program has been a part of the City’s Annual Work Program since 2021.

To assist the City in developing a RESJ program, it has partnered with Jarrod Schwartz and his team from Equity Praxis Group LLC, a local firm based in Ventura County. To advance the Council’s vision, the team has conducted three community listening sessions to gather feedback from the community on a range of City services, with the goal of building a more inclusive and equitable community for everyone. The initial response has been tremendous. Thus far, over 40 constituents have participated in the

1.5 hour sessions, including non-profit leaders, youth and families. Three more meetings are planned and will include youth, business owners, and members of the LGBTQ+ community. A report of the results will be made available to the Council sometime in November
Senior Services Planning Committee Update. Each Council meeting a verbal report on the Senior Service Planning Committee work is provided to the Council. The report includes a general update on program offerings, senior meals, the Committee’s Request for Proposal for Program Design and Implementation Services, and staffing. The Committee’s last meeting was held on 10/4/23 and the next meeting is scheduled for 10/23/23 at 8:30 A.M. in Council Chamber.

City Manager Succession Process Update. Each Council meeting a verbal report on the process for recruiting and hiring the next City Manager is provided. The report includes information about the status of recruitment work and schedules for candidate interviews and related matters.

Councilmember Lee Request: Councilmember Lee is requesting Council support for an agenda item at a future meeting where the Council can consider authorizing sending a letter to the County requesting that Carbon Odor Scrubbers be designated by the 2 County as the only “Best Available Control Technology” mandated for use in cannabis growing and processing operations in the unincorporated areas of the Carpinteria Valley. Should the Council authorize it, staff will draft the letter and schedule the matter for its consideration.

Palm Avenue Traffic Signal Update: The start of construction for the Carpinteria Avenue and Palm Avenue Intersection Improvements Project is scheduled for the week of October 9, 2023. The City’s construction contractor is Taft Electric Company (Ventura, CA), and the construction contract is for the work to be completed within 180 working days. No road closures or detours are planned or expected. There will be temporary traffic control that will include lane shifting; that is, both westbound and eastbound travel will be maintained throughout the construction period.

Planning and Development Work Updates:

1. 4745 Carpinteria Ave mixed use (residential/commercial) project will return to the Architectural Review Board on 10/26 for continued preliminary review. The site is currently the home of Sun Coast Rentals.

2. The Community Development Department is targeting having a revised draft of the City’s updated Housing Element ready to resubmit to the State Department of Housing and Community Development (HCD) for review later this month. The revised draft will be posted to the City website’s Housing Element Update page (targeting 10/13) ahead of the resubmittal. Following this next review with HCD, staff expects to bring the final draft of the Housing Element back to the Council in December for re-adoption prior to submission to HCD for final certification.

City of Carpinteria

COUNCIL AGENDA STAFF REPORT
October 09, 2023

ITEM FOR COUNCIL CONSIDERATION
Expenditures for the period beginning September 18, 2023 and ending September 29, 2023.

STAFF RECOMMENDATION
Receive and file Warrant Register for the period of September 18, 2023, through September 29, 2023, pursuant to Carpinteria Municipal Code 2.08.150(F).

DISCUSSION
As part of each regular City Council agenda, a list of all checks (attached) dispersed since the last reporting period is presented to the City Council pursuant to C.M.C.

2.08.150(F). The report is provided for City Council and public information and serves as staff's verification that the expenditures have been reviewed and are within budgeted appropriations.

FINANCIAL CONSIDERATIONS
The warrant register is designed to communicate fiscal activity since the prior reporting period.

ATTACHMENTS
Attachment A: Warrant Register for the period beginning September 18, 2023 and ending September 29, 2023. ·
Warrant Register
October 09, 2023
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Signature
Staff contact: Licette Maldonado, Admin Services Dir.
(805) 755-4448, [email protected]
Reviewed by: Dave Durflinger, City Manager
(805) 755-4400, [email protected]
G:\Admin Services\Staff Report\Staff Report AP.docx
Warrant Register
Carpinteria, CA
Date Range: 09/18/2023 - 09/29/2023
Vendor Number
Payable#
Bank Code: AP Bank-AP Bank
INV0004937
INV0004938
INV0004939
INV0004940
INV0004941
09/06/2023
146P-6FG4-CPTT
1J4J-RGXY-1WYF
lRXY-RFYT-ClRR
287303896883X09102023
20859105
23090702
SEP230013011028450702
SEP23 805-684-4314-063022-5
SEP23 805-684-7613-042205-5
5851777 FY23-24
INV0004931
INV0004934
INV0004936
Vendor Name
Payable Type Payable Description

DANIEL CORDERO

MISSIONSQUARE
Invoice
Invoice
Invoice
SEIU LOCAL 620
Invoice

UNITED WAY OF SANTA BARBARA COUNTY
Invoice
ACCESS CONTROL SECURITY INC.

Invoice

ALICE WISSING
Invoice

AMAZON CAPITAL SERVICES INC
Invoice
Invoice
Invoice

AT&T MOBILITY
Invoice

BAY ALARM
Invoice
Invoice

COX BUSINESS
Invoice
Deferred Compensation Contribution-Part Time Emp
MissionSquareEmployee Contributions
MISSIONSQUARE Employee Contributions
09/21/2023
Employee Union Dues Contribution
Employee United Way Contribution
SECURITY: ELIZABETH ESTRADA 8/12/23
09/21/2023
MINUTES FOR PLANNING COMMISSION 8/7/23

EPSON PORTABLE SCANNER FOR FINANCE

ENVELOPE MOISTENERS FOR LARGE MAILINGS

BLUE RIBBON-SKATE PARK/POOL UMBRELLAS
09/21/2023
AUG23 CITY HALL CELL PHONES
09/21/2023
POOL ALARM SERVICES 10/1/23-12/31/23

CALIFORNIA MUNICIPAL STATISTICS INC
ACFR DIRECT & OVERLAPPING DEBT STATEMENT FY23
09/21/2023
SEP23 VETS HALL INTERNET SERVICES

FRONTIER COMMUNICATIONS
Invoice
Invoice

GENWORTH LIFE & ANNUITY INSURANCE CO
Payment Date Payment Amount Number
09/26/2023
09/21/2023
09/21/2023
09/21/2023
09/21/2023
09/21/2023
09/21/2023
09/21/2023
Invoice LIFE INSURANCE PREMIUM FOR CITY MANAGER FY23-24 GLADWELL GOVERNMENTAL SERVICES INC 09/21/2023
Invoice PHASE 1 RECORDS RETENTION MANAGEMENT SERVICES
HOUSING TRUST FUND OF SANTA BARBARA COUNTY 09/21/2023
Invoice WORKFORCE HOMEBUYER SERVICES COOK/BOYCE

JAYNE DIAZ
Invoice

LARRY DRIGGERS
Invoice

LARRY NIMMER
Invoice
09/21/2023
OCT23 MEDICAL REIMBURSEMENT
09/21/2023
OCT23 MEDICAL REIMBURSEMENT
09/21/2023

SKATE PARK VIDEO PRODUCTION OF OPENING
(300.00) 101878
4,457.82 102132
241.14 102133

24.00 102134
276.38 102135
200.00 102136
392.36 102137
420.80 102138
186. 75 102139
550.00 102140
135.99 102141
323.00 102142
SEP23 PHONE & INTERNET SERVICES FOR LIBRARY
SEP23 PHONE & INTERNET FOR LG TOWER & BOATHOUSE
1,905.50 102143
4,640.00 102144
3,200.00 102145
691.61 102146
691.61 102147
650.00 102148
MARY ANN COLSON 09/21/2023 691.61 102149
INV0004935 Invoice OCT23 MEDICAL REIMBURSEMENT
MICHAEL RAMIREZ 09/21/2023 894.18 102150
INV0004932 Invoice REIMBURSE TRAVEL-CJ PIA RISK MANGEMENT CONFERENCE

520012015

MISSION UNIFORM SERVICE
Invoice MAT REPLACEMENT AT POOL 9/11/23

MNS ENGINEERS INC
09/21/2023 31.57 102151
09/21/2023 1,060.00 102152
Invoice AUG23 SURVEY FOR 333 LINDEN
MRS ENVIRONMENTAL INC 09/21/2023 26,210.00 102153
600-2023-08 Invoice AUG23 OIL & GAS ON CALL ENVIRONMENTAL SERVICES MUNICIPAL MANAGEMENT ASSOCIATION OF SOUTHERN CALI 09/21/2023 MMASC FY24 Invoice
INV0004933

NOMURA WADE
Invoice
RISDON'S 76 SERVICE 09/21/2023
Invoice CAR WASH FOR CODE COMPLIANCE-HM 8/1/23
Invoice CAR WASH FOR CODE COMPLIANCE-HM 8/26/23
Invoice CAR WASH FOR CODE COMPLIANCE-HM 8/27/23

ROY HARTHORN
Invoice
Invoice
FY24 MMASC FULL MEMBERSHIP B. BARRETT
09/21/2023
SEP23 MILEAGE-CLEAN ENERGY POLICY BOARD MTG
JUL23 PLAN CHECK SERVICES
AUG23 PLAN CHECK SERVICES

SANTA BARBARA COUNTY SHERIFFS DEPT
Invoice
AUG23 700474689651
3546826224

SO CA EDISON
Invoice
SEP23 CONTRACTED LAW ENFORCEMENT SERVICES
09/21/2023
AUG23 ELECTRICITY-4683 9TH ST
SI Al'LES ADVANTAGE
Invoice COLORED COPY PAPER, CARD STOCK

UNITED PET CARE
30023513 Invoice SEP23 PET INSURANCE PREMIUMS

VILLAGE POOL SUPPLY
Invoice ACID, TEST STRIPS FOR POOL 8/31/23

VITAL RECORDS CONTROL
3742651SBP1 Invoice AUG23 CONTRACTED SHREDDING SERVICES WSP USA ENVIRONMENT & INFRASTRUCTURE INC.
520705599 Invoice
AFLAC
Invoice

TRANSAMERICA EMPLOYEE BENEFITS
2505128758 Invoice SEPTEMBER 2023 EMPLOYEE PREMIUMS
0053500
0054350
23847
23852
23854
23871
23873
23928

AG ENT INC
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
09/21/2023
09/21/2023
09/21/2023
09/21/2023
09/21/2023
09/21/2023
09/21/2023
DUN & SHORELINE PROJECT SERVICES THROUGH 8/4/23
09/21/2023
SEPTEMBER 2023 EMPLOYEE PREMIUMS
09/21/2023
ACCESS CONTROL SECURITY INC. 09/28/2023
Invoice SECURITY: YASHICA DIAZ 7/22/23
Invoice SECURITY: ACOSTA 8/26/23, GARCIA 9/2/23
09/28/2023
BACKFLOW TESTING AT MEMORIAL PARK 8/14/23
BACKFLOW TESTING/REPAIR AT EL CARRO PARK 8/14/23
BACKFLOW TEST AT PARKING LOT 3 8/14/23
BACKFLOW TESTING AT OGAN ROUNDABOUT 8/29/23
BACKFLOW TESTING AT HEATH PARK 8/29/23
BACKFLOW TEST/REPAIR AT PARKING LOT 18/14, 9/5/23

90.00 102154
195.19 102155

90.00 102156
9,238.3S 102157
452,600.00 102158

16.39 102159

98.53 102160

51.50 102161
388.18 102162
123.49 102163
173.40 102164
277 .55 102165
614.37 102166
792.01 102167
1,414.15 102168
AMAZON CAPITAL SERVICES INC 09/28/2023 1,293.19 102169
1344-FL3W-7JHX
13QX-M1YL-74FT
13TC-4Ml<9-VWYL
16D7-1CLM-7C3K
16N7-WVR7-CTV4
16TT-166V-G69Y
17FN-KPCR-13GT
19PJ-KN4P-3D14
19W7-V9TR-CD4M
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
ZIP BOOKS-N. RIVERA
ZIP BOOKS-C. HOBART

BOOKS FOR LIBRARY
ZIP BOOKS-E. WILLIAMSON
ZIP BOOKS-5. LUCICH

BOOKS FOR LIBRARY
ZIP BOOKS-H. ARQUILEVICH

THERMAL PAPER, PHONE CHARGERS, GLUE FOR LIBRARY
ZIP BOOKS-L. PILTZ
Page2
19W7-V9TR-FNM3
19WP-7DJX-G7CJ
1Cl3-HNMY-WN4K
1CTH-TQWK-61F7
1DNR-PHKJ-7M69
1GRH-KPP3-9NWQ
1HQY-1RVT-76XM
lLFH-DPTV-JJGL
1ML4-4LLL-H1GC
1PFN-JY3P-VYF4
1RFY-RUH-VG7T
1TM1-JQ3R-CLHP
lXHM-TLYC-PVDK
1XJ6-XGT1-9K44
1YJ6-3NYY-CHRX
Invoice ZIP BOOKS-A. VOS
Invoice BOOKS FOR LIBRARY
Invoice BOOKS FOR LIBRARY
Invoice BOOKS FOR LIBRARY
Invoice BOOKS FOR LIBRARY
Invoice ZIP BOOKS-J. SMART
Invoice ZIP BOOKS-E. HOLLISTER
Invoice BOOKS FOR LIBRARY
Invoice ZIP BOOKS-B. YOUNG
Invoice BOOKS FOR LIBRARY
Credit Memo BOOKS FOR LIBRARY RETURNED
Invoice BOOKS FOR LIBRARY
Invoice ZIP BOOKS-W. GRAHAM
Invoice ZIP BOOKS-J. GROVES
Invoice ZIP BOOKS-H. SOROSKY
**Void**

A-OK POWER EQUIPMENT
09/28/2023
09/28/2023
102170
226.00 102171
Invoice
IN2856645
BASIC
Invoice

FUEL & TRIM LINE FOR SMALL POWER TOOLS
09/28/2023
SEP23 MONTHLY FSA ADMIN FEE
BIG GREEN CLEANING COMPANY 09/28/2023
631411
631412
631448
631449
Invoice
Invoice
Invoice
Invoice
SEP23 BIG GREEN CLEANING FY23-24
SEP23 BIG GREEN CLEANING FY23-24
SEP23 BIG GREEN CLEANING FY23-24
SEP23 BIG GREEN CLEANING FY23-24
CA DEPT OF JUSTICE 09/28/2023
Invoice AUG23 FINGERPRINT APPLICATIONS
CANNON
Invoice
Invoice
AUG23 2022 PAVEMENT REHABILITATION
AUG23 VENOCO PIPELINE ABANDONMENT
CANON FINANCIAL SERVICES INC 09/28/2023
31240757 Invoice SEP23 MAINT & SERVICE CANON PRINTERS
CARPINTERIA VALLEY LUMBER CO 09/28/2023
518311
518536
518656
Invoice
Invoice
Invoice

SPRAY PAINT SUPPLIES FOR GRAFFITI

HARWARESUPPLIESFORPOOL

MATERIALS FOR CITY HALL WALL PATCH
INV0004957

CLARK JAMES
Invoice PROJECT PL-23-2252-FILM CLOSE OUT
COAST AUTO PARTS INC 09/28/2023
767499-WARRANT
769174
769411
Invoice
Invoice
Invoice
MIRRORS FOR UNIT 326

DIESEL EXHAUST FLUID FOR STREET SWEEPER
BATTERY FOR UNIT 315

COASTAL VIEW NEWS
Invoice FIRST READING OF ORD 769 AD 9/14/23
Invoice ORD 770 PUBLISHED IN FULL AD 9/14/23

EASY LIFT TRANSPORTATION
Invoice SEP23 CLAIMS

ENCOMPASS CONSULTANT GROUP INC
Invoice AUG23 PAVEMENT MAINTENANCE
INV0004956

ENEDINA GARCIA
Invoice VETS HALL EVENT 9/2/23 REFUND

ERDMAN VIDEO SYSTEMS
Invoice
8-255-59725
FEDEX
Invoice

GRAINGER
09/28/2023
09/28/2023
09/28/2023
09/28/2023
09/28/2023
09/28/2023
09/28/2023
OCT22-SEP23 WEBHOSTING FOR LIVE BEACH CAM
09/28/2023

FEDERAL EXPRESS SHIPPING TO MNS ENGINEERS
09/28/2023
121.92 102172
4,944.00 102173

32.00 102174
40,696.75 102175
653.18 102176

78.26 102177
135.73 102178
289. 78 102179
1,927.00 102180
1,000.00 102181
26,539.00 102182
287.62 102183
1,080.00 102184

34.98 102185
427.95 102186

9829139188
9835568891
9842215528
Invoice
Invoice
Invoice

TUBING CUTTERS, BRASS PARTS FOR POOL

RECIPROCTING SAW BLADES, HEX BIT FOR SHOP

ANCHORING ADHESIVE FOR STREET SIGNS
JOE GONZALEZ WELDING 09/28/2023 172.50 102187
Invoice REPAIR PALLET JACK BRACKET
LASH CONSTRUCTION INC 09/28/2023 241,429.48 102188
Invoice JUL23 CONSTRUCTION FOR SKATE PARK
LIEBERT CASSIDY WHITMORE 09/28/2023
Invoice PROFESSIONAL LEGAL SERVICES THROUGH 8/31/23
MARBORG INDUSTRIES 09/28/2023
Invoice SEP23 RENT PORTABLE RESTROOMS @ PARKING LOT 1
MISSION UNIFORM SERVICE 09/28/2023
520012016
520012017
520012018
Invoice
Invoice
Invoice
01352C023313627
01352CO23313709
01352DA23318540
01352DA23321256
OVERDRIVE INC.

Invoice
Invoice
Invoice
Invoice
MAT REPLACEMENT, UNIFORM CLEANING 9/11/23
MAT REPLACEMENT AT LIBRARY 9/11/23
TOWEL & MAT REPLACEMENT-CITY HALL 9/11/23
09/28/2023
SEP23 EBOOK/AUDIOBOOK MATERIAL FOR LIBRARY
SEP23 EBOOK/AUDIOBOOK MATERIAL FOR LIBRARY
SEP23 EBOOK/AUDIOBOOK MATERIAL FOR LIBRARY
SEP23 EBOOK/AUDIOBOOK MATERIAL FOR LIBRARY
REGIONAL GOVERNMENT SERVICES 09/28/2023
Invoice JUL23 CONTRACTED HR SERVICES SUPPORT
ROCKWELL PRINTING 09/28/2023
Invoice NO PARKING SIGNS FOR STREET SWEEPING
SANTA BARBARA PEST CONTROL 09/28/2023
Invoice RODENT, ALL GREEN PEST SERVICE CITY HALL 7 /24/23 INV0004955
SANTA BARBARA SWIM CLUB 09/28/2023
Invoice OCT23 SBSC DISTANCE & NOVICE MEET 10/1
388333671

SHOWSCAPES
Invoice

SITEONE LANDSCAPE SUPPLY (ALL AROUND)
134128794-001
134232335-001
134262777-001
Invoice
Invoice
Invoice
SEP23 700163777874

SO CA EDISON
Invoice
SWEEPING CORP OF AMERICA 09/28/2023
71494VS
71697VS
Invoice
Invoice
MAY23 STREET SWEEPING SERVICE
JUN23 STREET SWEEPING SERVICE

THE FACTORY APPLIANCE INC
Invoice CITY HALL OVEN REPAIR 8/15/23
TRAFFIC TECHNOLOGIES LLC 09/28/2023
Invoice
Invoice
388333627
.:Hl8333b29

TREESCAPES
Invoice
Invoice

STREET SWEEPING NO PARKING SIGNS

MAGNETIC SIGNS FOR STREET SWEEPER
09/28/2023
TREE ROOT EXCAVATION 1475 STERLING 8/16/23
EMERGENCY TREE REMOVAL FRANKLIN PARK 8/18/23
TRI-CO REPROGRAPHICS 09/28/2023
Invoice !>LANNING COLOR, DE-BIND, RE-BIND 9/19/23
025-435524a
MONTE VISTA IRRIGATION REPAIR 8/1/23
09/28/2023
09/28/2023

MATERIAL FOR OPENING DAY SKATE PARK REPAIRS

PVC MATERIALS FOR REPAIRS AT CITY HALL

PVC MATERIAL FOR CITY HALL
09/28/2023
SEP23 ELECTRICITY-6145 CARPINTERIA AVE
09/28/2023
TYLER TECHNOLOGIES INC 09/28/2023
Invoice INCODE LICENSE & MAINTENANCE 10/01/23-09/30/24
483.00 102189
901.20 102190
211.96 102191
5,109.51 102192
22,944.05 102193
591.78 102194
200.00 102195
969.50 102196
1,800.00 102197
362.26 102198

75.43 102199
36,478.14 102200
794.64 102201
323.38 102202
5,750.00 102203
129.65 102204
16,800.33 102205
123091902

VIDIFLO LLC
Invoice
09/28/2023 325.00 102206
SEP23 GATV SYSTEM MAINTENANCE
Page4
WESTAIRE HEATING & CONDITIONING INC 09/28/2023 3,846.50 102207 Invoice
Invoice

REPAIR SHER IFFS WOMENS LOCKER ROOM THERMOSTAT

REPLACE SHERIFFS MENS ROOM LOCKER EXHAUST FAN
WEX BANK (CHEVRON) 09/28/2023 1,462.44 102208
91880188 Invoice SEP23 FUEL FOR CITY VEHICLES
WILLIAMS SCOTSMAN INC. 09/28/2023 447.90 102209
9018839340 Invoice SEP23 LEASE FOR PARK & REC MOBILE OFFICE ZEE MEDICAL SERVICE CO 09/28/2023 630.17 102210
34-158435 Invoice FIRST AID SUPPLIES FOR ALL FACILITIES SEP23 PREMIUMS-BTL,LTD,STD

GUARDIAN
SEP23 PREMIUMS-VOL AD&D & VOL LIFE Invoice
SEP23 PREMIUMS-VISION
SEP23 PREMIUMS-DENTAL

GUARDIAN
Invoice
PR19 09/21/23
PR19 09/21/23
PR19 09/21/23
09/02/23-09/15/23 CLASSIC
09/02/23-09/15/23 PEPRA
FY23-24 RETRO-MR

GUARDIAN
Invoice

GUARDIAN
Invoice
09/28/2023 1,647.89 102211
SEP23 PREMIUMS-BTL,LTD,STD
09/28/2023 134.53 102212
SEP23 PREMIUMS-VOL AD&D & VOL LIFE
09/28/2023 582.45 102213
SEP23 PREMIUMS-VISION
09/28/2023 5,134.09 102214
SEP23 PREMIUMS-DENTAL

EDD-SIT
Invoice
09/21/2023 6,191.24 DFT0003137
PR19 09/21/23 SIT TAXES

EDD-SDI
Invoice
09/21/2023 1,382.16 DFT0003138
PR19 09/21/23 SDI TAXES

INTER NAL REVENUE SERVICE
Invoice
CalPERS
Invoice
Cal PERS
Invoice
Cal PERS
Invoice
09/21/2023
PR19 09/21/23 FED ER AL TAX PAYMENT
09/21/2023
CLASSIC RETIREMENT 09/02/23-09/15/23 PR19
09/21/2023
PEPRA RETIREMENT 09/02/23-09/15/23 PR19
09/21/2023
FY23-24 RETRO CO NTRIBUTIONS-M. RAMIREZ
18,681.57 DFT0003139
15,121.44 DFT0003140
7,553.94 DFT0003141
212.07 DFT0003142

Ci of Car interia
Cour,rcrl Aceruol Srarr Reponr
October 9,2023

ITEM FOR COUNCIL CONSIDERATION
Adoption of Resolution No. 6266, approving updated Records Retention Schedules.

STAFF RECOMMENDATION
Adopt Resolution No. 6266, approving updated Records Retention Schedules.

Sample Motion: I move to adopt Resolution No. 6266, approving the updated Records Retention Schedules.

BACKGROUND
The City of Carpinteria is updating its records management program, including its records retention policies. The City last updated its records retention schedules in May 2009 with the adoption of Resolution No. 5196. Since that time many legal mandates for records retention have changed. Updating the City's records management program is included in this year's Annual Work Plan. ln July of this year, the City selected Gladwell Governmental Services, lnc., an expert in local government records management, to update its records management program. An update in the existing program is necessary to reduce records storage costs, eliminate duplication of effort, increase efficiency, take advantage of current technology, and implement changes in law.

The purpose of this agenda matter is for the Council to consider adopting updated records retention schedules that are expected to result in efficiency gains and cost savings.

DISCUSSION
The update of the current records management system is driven by many factors, including:
. very'rimited space for storage of hardcopy records in city t""ititi", . Many departments are filing and storing multiple copies of the same records . City produces and manages many permanent records
Records Retention Schedule Update
October 9,2023

o Escalating records storage expenses
. Technologyadvancements
. Changes in law
The purpose of the program is to apply efficient and economical methods to the creation, utilization, maintenance, reiention, preservation and oisposaiof all records managed by the City.

The retention periods are in compliance with all laws and are standard business practice for California cities.

The new retention schedules were written interactively with representatives from all departments participating in the project. They provide clear, specific records descriptions and retention periods, ind applycurrent law and iechnology to the management of City records. By identifying which department is responsible for maintaining the original record, and by establishing clear retention potor for different categories of records, City should realize significait savings in labor costs, storage costs, free up filing cabinet and office space, and realize o-perational efficiencies.

City Council retention polices relate to agenda packets, recordings of City Council meetings, minutes, resotutions, and ordinances, which are all r"tlin"o permanenfly.

It is standard business practice for California cities to authorize the routine destruction of records that have exceeded their adopted retention period according to the procedures set forth in Government Code Section 340b0, by resolutioi of the Council upon the request of the Department Head and with the consent in writing of the City Attorney. section 4 of Resolution No. 6266 (Attachment A) delegates the authority for destruction to the Department Head, city Clerk, and city AttornJy. ihls wirl reduce costs and improve efficiency for the City.

It is also standard business practice for California cities to authorize updates to the retention schedule without further action of the City Council, which is provided in Section 5 of Resolution No. 6266. once the new retention schedules are adopted, each City department will review the current records in their possession and those records that have exceeded their retention period and are not deemed historical will be requested for destruction.

The next step of the records retention project is to create a trustworthy ,,Official,, electronic records depository where the eiectronic record can serve as the Official .1"-9oF ("nd no paper is required to be retained). The requirements for a trustworthy "Official" eleetronic records depository include (i) employees must follow written policies and.p.rocedures, (2) all record scans are quality checiedto ensure they contain all significant details from th_e original document and are an adequate substitute for the original document, and (3) scanned images must be stored on media that does not G:\CC Staff Reports\2023 1 009\Final\Records Retention Update\RR Staff Report.docx Records Retention Schedule Update
October 9, 2023

allow additions, deletions, or changes to the original document (unalterable media) and is kept in a safe and separate location.

A Trustworthy "Official" electronic records depository could include a cloud system, a content management system such as Laserfiche or OnBase or a separate unalterable drive for official/final electronic records that is safe from cyberattacks and ransomware.

Staff is currently looking into the feasibility of obtaining a Trustworthy "Official" electronic records depository to safely and securely store official City records.

POLICY CONSISTENCY
This work effort is in accordance with Section 34090 of the California Government Code that provides a procedure where any City record which has served its purpose and is no longer required may be destroyed.

FINANCIAL CONSIDERATIONS
No Additional Funding Requested. There is sufficient budget in 101-131-5201 - Professional Services to begin implementing the records retention schedules.

City should realize savings both in labor and storage expenses; including the avoidance of future storage and/or construction costs.

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The City Attorney's Office has reviewed this staff report, Resolution No. 6266, and accompanying records retention schedules.

OPTIONS

1. Adopt Resolution No. 6266 and the accompanying Records Retention Schedules.

2. Decline to adopt Resolution No. 6266 and the accompanying Records Retention Schedules and direct staff as appropriate.

PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.

ATTACHMENTS
Attachment A: Resolution No. 6266
G:\CC Staff Reports\2023 1009\Draft\Records Retention Update\RR Staff Report.docx Records Retention Schedule Update
October 9, 2023

Staff contact:

Brian C. Barrett, City Clerk
(805) 755-4403; [email protected]
Reviewed by: Dave Durflinger, City Manager
(805) 755-4400, [email protected]
G:\CC Staff Reports\2023 1009\Draft\Records Retention Update\RR Staff Report.docx Records Retention Schedule Update
October 9, 2023

ATTACHMENT A
RESOLUTION NO. 6266
G:\CC Staff Reports\2023 1009\Draft\Records Retention Update\RR ~taff Report.docx Records Retention Schedule Update
October 9, 2023

THIS PAGE INTENTIONALLY LEFT BLANK
G:\CC Staff Reports\2023 1009\Draft\Records Retention Update\RR Staff Report.docx RESOLUTION NO. 6266

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CARPINTERIA, CALIFORNIA, ADOPTING A RECORDS RETENTION
SCHEDULE AND RESCINDING RESOLUTION NO. 5196
WHEREAS, the maintenance of numerous records is expensive, slows document retrieval, and is not necessary after a certain period of time for the effective and efficient operation of the government of the City of Carpinteria; and WHEREAS, Section 34090 of the Government Code of the State of California provides a procedure whereby any City record which has served its purpose and is no longer required may be destroyed; and
WHEREAS, the City of Carpinteria previously adopted Resolution No. 5196 approving Records Retention Schedules.

NOW, THEREFORE, BE IT RESOLVED as follows:

SECTION 1. The above recitals are true and correct, and incorporated herein by reference.

SECTION 2. Resolution No. 5196 is hereby repealed.

SECTION 3. The City Council hereby adopts the Records Retention Schedule attached as Exhibit 1 and incorporated herein by this reference.

SECTION 4. The Council hereby authorizes the head of each department to maintain and destroy records in accordance with their respective departmental retention schedules, subject to the consent in writing of the City Clerk and City Attorney, without further action by the City Council of the City of Carpinteria.

SECTION 5. Updates to individual categories are hereby authorized to be made to the Records Retention Schedule, without any further action by the City Council, with the consent of the Department Head, City Clerk, City Attorney and City Manager.

SECTION 6. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

Resolution No. 6266

SECTION 7. This resolution shall become effective immediately upon its passage and adoption.

PASSED, APPROVED AND ADOPTED on the 9th day of October, 2023, by the following vote:

AYES: COUNCILMEMBER(S):

NOES: COUNCILMEMBER(S):

ABSENT: COUNCILMEMBER(S):

ABSTAIN: COUNCILMEMBER(S):

Mayor, City of Carpinteria
ATTEST:

Brian C. Barrett, CMG, CPMC
City Clerk, City of Carpinteria
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on October 9, 2023.

Brian C. Barrett, CMG, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM:

Jena Shoaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
Resolution No. 6266

EXHIBIT 1 TO RESOLUTION NO. 6266
Resolution No. 6266

THIS PAGE INTENTIONALLY LEFT BLANK

HOW TO USE RETENTION SCHEDULES
©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission A legend explaining the information presented in the retention schedule has been printed on the back of each page for your easy reference; an index to locate records is also provided.

The specified retention period applies regardless of the media of the record: If a record is stored on paper and a computer file on a hard drive, both records should be destroyed (or erased) after the specified period of time has elapsed.

Copies or duplicates of records should never be retained longer than the prescribed period for the original record.

STRUCTURE: CITYWIDE. DEPARTMENTS & PIYISIONS
The City-wide retention schedule includes those records all departments have in common (letters, memorandums, purchase orders, etc.). These records are NOT repeated in the Department retention schedule, unless that department is the Office of Record, and therefore responsible for maintaining the original record for the prescribed length of time.

Each department has a separate retention schedule that describes the records that are unique to their department, or for which they are the Office of Record. Where appropriate, the department retention schedules are organized by Division within that Department. If a record is not listed in your department retention schedule, refer to the City-wide retention schedule. An index will be provided for your reference.

BENEFITS
This retention schedule has been developed by Diane R. Gladwell, MMC, an expert in Municipal Government records, and will provide the City with the following benefits:
• Reduce administrative expenses, expedite procedures
• Free filing cabinet and office space
• Reduce the cost of records storage
• Eliminate duplication of effort within the City
• Find records faster
• Easier purging of file folders
• Determine what media should be used to store records
For questions, please contact the City Clerk.

AUTHORIZATION TO DESTROY RECORDS:

Destruction of an original record that has exceeded its retention period must be authorized according to City Policies & Procedures prior to destroying it.
• If there is a minimum retention ("Minimum 2 years"), destruction of the document must be authorized before it is destroyed, as it is an original record.

Copies, drafts, notes and non-records do NOT require authorization, and can be destroyed "When No Longer Required."
• If there is NOT a minimum retention ("When No Longer Required"), it does NOT need to be authorized prior to destruction, as it is a preliminary draft/ transitory record or a copy.

On every page of the schedules (near the top, just under the column headings) are important instructions, including instructions regarding holds on destroying records. "Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion)."

RECORDS RETENTION SCHEDULE LEGEND
©1995-2022 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission OFR (Office of Record): The department that keeps the original or "record copy." Usually it is the department that originates the record, unless the item is for a City Council meeting (then it is the City Clerk.)
Records Description: The record series (a group of like records).

Transitory Records not retained in the ordinary course of business, that do NOT have substantive content: Preliminary drafts, notes, or interagency or intraagency memoranda and records having only transitory value. Examples: Telephone messages, meeting room reservation schedules, logs, source records entered into a computer system that qualifies as a "trusted system", etc.

Non-Record: Documents, studies, books and pamphlets produced by outside agencies, preliminary drafts not retained in the ordinary course of business.

Retention/Disposition: Active: How long the file remains in the immediate office area (guideline) Inactive: How long the file is in off-site storage, stored on Optical Disk or Microforms (guideline) Total Retention: The total number of years the record will be retained For file folders containing documents with different retention timeframes, use the document with the longest retention time.

P = Permanent
Indefinite= No fixed or specified retention period; used for databases, because the data fields are interrelated.

Vital? = Those records that are needed for basic operations in the event of a disaster.

Media Options (guideline) - the form of the record: Mag = Electronic Computer Magnetic Media (Hard drives, Networks, USB Drives, Cloud, etc.) Mfr= Microforms (aperture cards, microfilm, microfiche, or jackets) Ppr= Paper
OD= Optical Disk, CD-r, DVD-r, WORM, or other media which does not allow changes Scan / Import (guideline): "S" indicates the record should be scanned into the document imaging system; "I" indicates the record should be electronically imported into the document imaging system; "M" indicates the record should be microfilmed
Destroy Paper after Imaged & QC'd I Trustworthy Electronic Record: "Yes" indicates the electronic record may serve as the OFFICIAL record (and the paper version may be destroyed, or the record may be electronically generated and never exist in paper format;) IF the document has been imaged (electronically generated, scanned or imported and placed on Unalterable Media or Immutable Cloud Media, DVD-R, CD-R, or WORM cation, or microfilmed} which is stored in a safe & separate location, and both the images and indexing Quality Checked ("QC'd"). The electronic record or image must contain all significant details from the original and be an adequate substitute for the original document for all purposes, and other legal mandates apply. Includes all electronic records which are to serve as the Official Record.

Legend for legal citations (§ Section)
CC: Civil Code (CA)
CFC: California Fire Code
EVC: Evidence Code (CA)
FTB: Franchise Tax Board (CA)
HUD: Housing & Urban Develop. (US)
PC Penal Code (CA)
UFC: Uniform Fire Code
W&I: Welfare & Institutions Code (CA)
B&P: Business & Professions Code (CA)
CCP: Code of Civil Procedure (CA)
CFR: Code of Federal Regulations (US)
FA: Food & Agriculture Code
GC: Government Code (CA)
LC: Labor Code (CA)
PRC Public Resources Code
USC United States Code (US)
CBC: California Building Code
CCR: California Code of Regulations (CA)
EC: Elections Code (CA)
FC: Family Code (CA)
H&S: Health & Safety Code (CA)
Ops. Cal. Atty. Gen .. · Attorney General Opinions (CA) R&T: Revenue & Taxation Code (CA)
VC Vehicle Code (CA)
Ver. 4.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-1 Image:

Destroy
Office of
Total Media !=Import Paper
Record Retention No. Records Description Vital? after Comments I Reference (OFR) Retention Options M=Mfr
Imaged & -
S=Scan QC'd?
Retentions aooly to the deoartment that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.

Retentions beain when the act is comoleieo, and imolv a full file folder te.a. last document+ 2 vears), since destruction is normallv oerformed bv file folder.

HOLDS: Litiqeiion, claims, complaints, audits, public records act requests, and/or investiaetions suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Mag, Yes: After Department Preference; CCP §338; GC Lead Dept. CW-001 Accident/ Incident Reports 3 years Mfr, OD, S/1 Ppr
QC&OD §34090
Brown Act challenges must be filed within
Affidavits of Publications / Affidavits of Posting Mag, Yes: After 30 or 90 days of action; Statute of Lead Dept. CW-002 Notices/ Legal Advertising / Notices I Proofs of 2 years Mfr, OD, S / I QC&OD Limitations on Municipal Government
Publications/ Public Hearing Notices Ppr actions is 3 - 6 months; GC §§34090, 54960.1 (c)(1)
Agreements & Contracts ADMINISTRATION
(WITHOUT Grant Funding)
(Project Administration, Certified Payrolls, City preference; Covers E&O Statute of Project Schedules, RFP - Request for Proposal, Mag,
Limitations; Statute of Limitations:

Lead Dept. CW-003 etc.) Completion + Yes: Before Mfr, OD, s /I Yes: After Contracts & Spec's=4 years, Wrongful 10 years Completion QC&OD Death=comp. + 5 years,
All original Agreements & Contracts,
Ppr Developers=comp. + 10 years; CCP §337
Amendments, Insurance Certificates are sent to et. seq., GC §34090 City Clerk
Agreements & Contracts: ADMINISTRATION Some grant funding agencies require (WITH Grant Funding) Completion + audits; Statute of Limitations for Errors & (Project Administration, Certified Payrolls, 10 years or Omissions is 10 years; Statute of Project Schedules, RFP - Request for Proposal, After Funding Yes: Before Mag, Yes: After
Limitations: Contracts & Spec's=4 years,
Lead Dept. CW-004 etc.) Agency Audit, Completion
Mfr, OD, S/1 QC&OD Wrongful Death=comp. + 5 years,
if required, Ppr Developers=comp. + 10 years; CCP §337
All original Agreements & Contracts, whichever is et. seq., 2 CFR 200.334; 24 CFR Amendments, Insurance Certificates are sent to longer 91.105(h), 92.505, & 570.502(b), 29 CFR City Clerk 97.42; 0MB Circular A-133GC §34090
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 4.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-2 Image:

Destroy
Office of Paper
Record Retention No. Records Description
Total
Vital? Media l=lmport after Comments I Reference
(OFR) Retention Options M=Mfr
Imaged & S=Scan OC'd?
Retentions aooly to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.

Retentions begin when the act is completed, and imply a full file folder (e.q. last document+ 2 years), since destruction is normally performed by file folder.

HOLDS: Litiqetion, claims, complaints, audits, public records act requests, and/or investiaations susoend normal retention oeriods (retention resumes after settlement or completion).

Agreements & Contracts: UNSUCCESSFUL
Mag,
Lead Dept. CW-005 BIDS, PROPOSALS or RESPONSES to RFPs 2 years Mfr, OD, s /I Yes: After Includes unopened bids; GC §34090 (Request for Proposals) and/or RFQs (Request Ppr QC&OD
for Qualifications) that don't result in a contract
Boards, Commissions, & Committees: When No
nla CW-006 External Organizations - Agendas, Minutes, Longer Mag,·
Non-records Resolutions, or other documents Required Ppr (e.g. County Board of Supervisors)
Boards, Committees, Commissions, Advisory
Mag,
Staffing Dept. CW-007
Bodies: Citizen Advisory Created by the City Minimum 2 Mfr, OD, SI I Yes: After Department Preference; GC §34090 et Council years Ppr QC&OO seq.

AGENDAS & STAFF REPORTS
Boards, Committees, Commissions, Advisory
Mag,
Department preference; Audio Required
Staffing Dept. CW-008
Bodies: Citizen Advisory Created by the City Minimum 2 Mfr, OD, SI I Yes: After for 30 days; GC §54953.5(b); video Council years QC&OD recordings of meetings are required for 90 AUDIO or VIDEO RECORDINGS Ppr days; GC §34090.6
Boards, Committees, Commissions, Advisory
Mag, Bodies: Citizen Advisory Created by the City Yes: After Staffing Dept. CW-009 Council p Mfr, OD, S / I QC&OD GC §34090

MINUTES
Ppr
Committees: Employee Committees,
Only Citizen Advisory Boards appointed by
Mag, the City Council must retain minutes
Staffing Dept. CW-010 Employee Staff Meetings/ Department Staff 2 years Mfr, OD, SI I Yes: After permanently (Council Subcommittees
Meetings Ppr
QC&OD
present their recommendations to the full
AGENDAS and MINUTES Council); GC §34090 et seq.

Committees: Subcommittees of the City Mag, Yes: After
Council Subcommittees present their
Staffing Dept CW-011 Council (Ad-Hoc or Standing Committees) 2 years Mfr, OD, S / I QC&OD recommendations to the full Council; GC AGENDAS and MINUTES Ppr §34090 et seq. .

CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 4.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-3 Image:

Destroy
Office of
Total Media l=lmport Paper
Record Retention No. Records Description
Retention
Vital? Options M=Mfr after Comments I Reference
(OFR) Imaged & S=Scan QC'd?
Retentions eootv to the department that is NOT the Office of Record (OFR), or the "Lead Department". If vou are the OFR, refer to vour department retention schedule.

Retentions begin when the act is completed, and imply a full file folder (e.q. last document+ 2 vears), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

City preference; Statute of Limitations for
Lead Complaints / Concerns from Citizens Minimum 3 Mag, Yes: After personal property, fraud, etc. is 3 years; (Responding) CW-012 Mfr, OD, S / I Claims must be filed in 6 months; CCP Dept.
(Excludes Police Officers) years Ppr QC&OD §§338 et seq., 340 et seq., 342, GC §34090
Copies -
Lead Dept. CW-013 Copies or duplicates of any record When No Mag Ppr GC §34090.7 Longer Required
Dept. that Correspondence - ROUTINE (Content relates
Authors in a substantive way to the conduct of the
Document public's business) Mag, Yes: After
or CW-014 2 years Mfr, OD, S / I QC&OD GC §34090
Receives the (e.g. Letters, Memorandums, Administrative, Ppr City's Original Chronological, General Files, Reading File, Document Working Files, etc.)
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 4.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-4 Image:

Destroy
Office of
Total Media l=lmport Paper
Record Retention No. Records Description
Retention
Vital? Options M=Mfr after Comments I Reference
(OFR) Imaged & S=Scan OC'd?
Retentions aooly to the department that is NOT the Office of Record (OFRJ, or the "Lead Department" If you are the OFR, refer to your department retention schedule.

Retentions begin when the act is completed, and imply a full file folder (e.q. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Correspondence - TRANSITORY/
PRELIMINARY DRAFTS, lnteragency and Electronic and paper records are filed and lntraagency Memoranda NOT retained in the retained based upon their CONTENT. ordinary course of business Records, e-mails, electronic records, or social media postings where the Content
Content NOT Substantive, or NOT made or relates in a substantive way to the retained for the purpose of preserving the conduct of the public's business, or Dept. that informational content for future reference that ARE made or retained for the Authors purpose of preserving the informational
Document (e.g. calendars, checklists, e-mail, social media When No Mag, content for future reference are saved
or CW-015 posting, employee directories, flyers, invitations, Longer Ppr by printing them out and placing in a file Receives the instant messaging, inventories, logs, mailing Required folder, or saving them electronically in a City's Original lists, meeting room registrations, speaker cards, folder outside the e-mail system; If not Document staff videoconference chats, notes and mentioned here, consult the City Attorney recordings, supply inventories, staff to determine if a record is considered videoconferences, chats, notes, recordings, transitory I preliminary drafts. GC §34090, telephone messages, text messages, GC §7927.500; Ops. Cal. Atty. Gen. 317 transmittal letters, thank yous, requests from (1981 )); City of San Jose v. Superior Court other cities, preliminary notices for construction (Smith). S218066. Supreme Court of projects, undeliverable envelopes, visitors logs, California, 2017 voice mails, webpages, etc.)
As long as the drafts and notes are not
Drafts & Notes: Drafts that are revised (retain
When No Mag,
retained in the "Regular Course of
Lead Dept. CW-016 Longer Business". Consult the City Attorney to final version) Required Ppr determine if a record is considered a draft.

GC §§34090, 6252, 6254(a)
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS_ (909) 337-3516 Adopted:

Ver. 4.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-5 Image:

Destroy
Office of
Total Media l=lmport Paper
Record Retention No. Records Description Retention Vital? Options M=Mfr after Comments / Reference (OFR) S=Scan Imaged &
QC'd?
Retentions eooiv to the department that is NOT the Office of Record (OFR), or the "Lead Department". If vou are the OFR, refer to vour department retention schedule.

Retentions beain when the act is completed, and imolv a full file folder (e.a. last document + 2 vears), since destruction is normellv performed bv file folder.

HOLDS: Litiqation, claims, complaints, audits, public records act requests, andlorinvestiqations suspend normal retention periods (retention resumes after settlement or completion).

The Lead Department should print out
When No
historical documents (or save source data)
Lead Dept CW-017 GIS Database I Data I Layers (both City-wide Longer Yes Mag prior to replacing the data, if they require
and Specialized) the data or output for historical purposes; Required Department Preference (Preliminary documents); GC §34090 et seq.

Grant Applications funded by the City's General Mag, Yes: After Finance maintains payable information in Lead Dept CW-018 Fund 2 years Mfr, OD, SI I QC&OD Accounts Payable; GC §34090 Ppr Grants (UNSUCCESSFUL Applications,
Mag, Yes: After Lead Dept CW-019 2 years Mfr, OD, SI I GC §34090 Correspondence) Ppr QC&OD
Grants I CDBG Administration (Community Meets auditing standards; Grants covered Development Block Grant)/ Reimbursable by a Consolidated Action Plan are Claims/ FEMA Reimbursements I OES Reimbursements (SUCCESSFUL Reports,
required for 5 years; Uniform Admin.

After Funding Requirements for Grants to Local
other records required to pass the funding Agency Audit, Mag, Governments is 3 years from expenditure agency's audit, if required) Yes: After
Lead Dept CW-020 if required - Mfr, OD, S / I QC&OD report or final payment of grantee or Applications (successful), grant agreement,
Minimum 5 Ppr subgrantee; statewide guidelines propose
years 4 years; 2 CFR 200.334; 24 CFR
copies of invoices, program rules, regulations & 91.105(h), 92.505, 570.490, & procedures, reports to grant funding agencies, 570.502(a&b), 29 CFR 97.42; 0MB correspondence, audit records, completion Circular A-110 & A-133; GC §34090 records
When No Mag, Yes: After Non-records - may be obtained from the Lead Dept CW-021 Newspaper Clippings Longer Mfr, OD, SI I QC&OD newspaper company; GC §34090 Required Ppr
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 4.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-6 Image:

Destroy
Office of Total Media l=lmport Paper
Record Retention No. Records Description Retention Vital? Options M=Mfr after Comments I Reference (OFR) Imaged & S=Scan QC'd?
Retentions aooly to the department that is NOT the Office of Record (OFR), or the "Lead Department" If you are the OFR, refer to your department retention schedule.

Retentions begin when the act is completed, and imoiv a full file folder (e.a. last document+ 2 vears), since destruction is normallv performed bv file folder.

HOLDS: Litiaation, claims, complaints, audits, public records act requests, and/or investiaations suspend normal retention periods (retention resumes after settlement or completion).

Send to
Human Before Mag,
Human Resources Yes: After Originals are retained by Human Resources
CW-022 Personnel Files (Department Copies) Upon
Annual Mfr, OD, SI I QC&OD Resources; GC §34090.7
Separation or
Evaluation Ppr
Transfer
Shred After
Incorporation Notes maintained in a separate folder to
into Before Mag, Yes: After be incorporated into performance Lead Dept. CW-023 Personnel Files (Supervisor's Notes) Performance Annual Mfr, OD, S / I QC&OD evaluation, or to document progressive Evaluation or Evaluation Ppr discipline; GC §34090 et seq.

Documented
Discipline
When No
Preliminary Drafts (retention is placed on
Lead Dept. CW-024 Photographs Longer
Mag, the final record in which the photograph is
Ppr published in, if any); destroy unnecessary Required photographs. GC §§34090, 7927.500
Lead Dept. Pre-Trip Inspections/ Vehicle Safety Checks/ (Who Uses the CW-025 Daily Vehicle Inspections/ Daily Equipment 2 years Ppr GC §34090; 13 CCR 1234(c) Vehicle) Checks
Mag, Yes: After
Lead Dept. CW-026 Public Relations/ Press Releases 2 years Mfr, OD, SI I QC&OD GC §34090 Ppr
Lead Dept. Real Estate Appraisal Reports: Property NOT
Mag, Yes: After Not accessible to the public; GC §§34090, (Who Ordered CW-027
purchased, Loans not funded, etc.
2 years Mfr, OD, S / I QC&OD 7928.705
the Appraisal) Ppr
Not accessible to the public until purchase
Lead Dept. Real Estate Appraisal Reports: Purchased Minimum 5 y B f Mag, Yes: After has been completed; meets grant auditing
(Who Ordered CW-028 es: e ore Mfr OD SI I requirements; 2 CFR 200.334; 24 CFR the Appraisal) Property, Funded Loans years Purchase p ' QC&OD pr 91.105(h), & 570.502(b); 29 CFR 97.42,
GC §34090
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 4.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-7 Image:

Destroy
Office of Paper
Record Retention No. Records Description
Total Vital? Media !=Import
after Comments / Reference
(OFR) Retention Options M=Mfr
Imaged & S=Scan QC'd?
Retentions aooly to the department that is NOT the Office of Record (OFRJ, or the "Lead Oeoartment". If vou are the OFR, refer to your department retention schedule.

Retentions beain when the act is completed, and imply a full file folder (e.a. last document+ 2 vears), since destruction is normally performed by file folder.

HOLDS: Litiaation, claims, complaints, audits, public records act reauests, and/or investiaations suspend normal retention periods (retention resumes after settlement or completion).

Reference Materials: Policies, Procedures,
Brochures, Flyers, Manuals, Newsletters, etc.: When No Mag, n/a CW-029 Produced by OUTSIDE ORGANIZATIONS Longer Non-Records (League of California Cities, Chamber of Required Ppr
Commerce, etc.)
Reference Materials: Policies, Procedures, Mag, Brochures, Flyers, Manuals, Newsletters, Minimum 2 Yes: After Lead Dept. CW-030 Administrative Policies, etc.: Produced by Mfr, OD, s /I QC&OD Department preference; GC §34090
years Ppr
YOUR Department /
Reference Materials: Policies, Procedures, Mag, Brochures, Flyers, Manuals, Newsletters, When Yes: After Lead Dept. CW-031 Administrative Policies, etc.: Produced by Superseded Mfr, OD, s /I QC&OD Copies; GC §34090.7 OTHER Departments
Ppr
Reports and Studies (Historically significant -
Mag, Yes: After
Administratively and Historically
Lead Dept. CW-032 p Mfr, OD, SIi significant, therefore retained e.g., Zoning Studies) Ppr
QC&OD
permanently; GC §34090
Mag,
Department preference; Information is
Lead Dept. CW-033
Reports and Studies (other than Historically 10 years Mfr, OD, S/1 Yes: After outdated after 10 years; If historically significant reports - e.g. Annual Reports) QC&OD significant, retain permanently; GC Ppr §34090
Minimum 2 Mag, Yes: After Department Preference; GC §34090 et Lead Dept. CW-034 Special Projects/ Subject Files/ Issue Files Mfr, OD, SIi years Ppr
QC&OD seq.

Mag, Yes: After Department Preference; GC §34090 et
Lead Dept. CW-035 Subpoenas (appearance or duces tecum) 2 years Mfr, OD, S/1 Ppr
QC&OD seq.

Surveys/ Questionnaires (that the City issues).

If a summary of the data is compiled, the survey Mag, Yes: After Lead Dept. CW-036 forms are considered a draft or transitory 2 years Mfr, OD, S/1 QC&OD GC §34090 record, and can be destroyed as drafts (When Ppr
No Longer Required)
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do riot duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 4.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-8 Image:

Destroy
Office of Paper
Record Retention No. Records Description
Total Vital? Media l=lmport
after Comments I Reference
(OFR) Retention Options M=Mfr
Imaged & S=Scan OC'd?
Retentions eoolv to the deoartment that is NOT the Office of Record (OFRJ, or the "Lead Deoetiment". If vou are the OFR, refer to vour department retention schedule.

Retentions beain when the act is completed, and imoiv a full file folder te.a. last document+ 2 vears), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investiaeiions suspend normal retention oeriods (retention resumes after settlement or comoleiion).

Department preference; Ethics Training is
Training Presented by City Staff - COURSE 5 years; EEOC/FLSA/ADEA (Age) RECORDS Mag,
requires 3 years for promotion, demotion,
Yes: After transfer, selection, or discharge; State
Lead Dept CW-037 (Attendance Rosters, Outlines and Materials; 5 years Mfr, OD, SI I QC&OD Law requires 4 years for personnel includes Ethics, Harassment, & Safety Training
Ppr actions; 8 CCR §3203 et seq., 29 CFR
& Tailgates) 1627.3(b)(ii), LC §6429(c); GC §§12946,
34090, 53235.2(b)
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 4.0 RECORDS RETENTION SCHEDULE: ADMINISTRATIVE SERVICES (Finance, Information Technology)
Page AS-1
Office of Image: Destroy
Record Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments I Reference Retention Options M=Mfr Imaged &
(OFR) S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions beain when the act is completed, and imolv a full file folder (e.q. last document+ 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or invesiiaetions susoetui normal retention oetioas (retention resumes after settlement or comoietion).

ADMINISTRATIVE SERVICES/ FINANCE/ ADMINISTRATION
Copies -
City Clerk AS-001 Audit Reports/ Annual Consolidated Financial When No Mag, Mfr, SI I Yes: After Department Preference (copies - City Report (ACFR) and related Audit Opinions Longer OD, Ppr QC&OD Clerk is OFR); GC §34090.7 Reauired
Admin. Department Preference; (meets
Services/ AS-002 Audit Work Papers 5 years Mag, Ppr S/1 Yes: After municipal government auditing
Finance/ QC&OD
Admin.
standards); GC §34090
Admin. Department Preference (meets
Services/ Audits Reports/ Single Audits/ Transportation Mag, Mfr, Yes: After Finance/ AS-003 Audits / PERS Audit, etc.
5 years OD, Ppr
S / I QC&OD municipal government auditing
Admin.
standards); GC §34090
Copies - Yes: Department Preference (copies - City
City Clerk AS-004 Budgets - Adopted / Final When No Current Mag, Mfr, S / I Yes: After Clerk is OFR); Must be flled with Longer Fiscal Year OD, Ppr QC&OD County Auditor; GC §34090.7, 53901 Required Admin. Drafts -
Services/ AS-005 Budgets - Preliminary, Backup Documents When No Mag, Ppr S / I Yes: After Department Preference; GC §34090 Finance/ Longer QC&OD
Admin. Reau ired
Admin.

Services/ AS-005.1 Mobile Home Rent Adjustment Calculations, p Mag, Mfr, S / I Yes: After Department preference; GC §34090 Finance/ Notices to Mobile Home Parks OD, Ppr QC&OD
Admin.

ADMINISTRATIVE SERVICES/ FINANCE/ BUSINESS LICENSE
Admin.

Services/ Business License Applications, Registrations Yes: Mag, Mfr, Yes: After Department preference; Meets auditing Finance/ AS-006
and Renewals
5 years Current OD, Ppr
S / I QC&OD standards; GC §34090 et seq.

Business
License
CARPINTERIA, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 4.0 RECORDS RETENTION SCHEDULE: ADMINISTRATIVE SERVICES (Finance, Information Technology)
Page AS-2
Office of Image: Destroy
Record Retention No. Records Description
Total
Vital? Media !=Import Paper after Comments I Reference
(OFR) Retention Options M=Mfr Imaged &
S=Scan OC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is completed, and imolv a full file folder te.a. last document+ 2 vears), since destruction.is normallv oertormed bv file folder.

HOLDS: Liti; ation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Admin. Financial database can re-create Services I Reports (Support for Business License): When No Finance/ AS-007 Balance Sheets, Proof & Merge Reports, etc. Longer Mag, Ppr reports accurately (considered
Business (MONTHLY OR PERIODIC) Required preliminary drafts or copies); GC License
§34090 et seq.

ADMINISTRATIVE SERVICES I FINANCE I GENERAL ACCOUNTING
Admin. Indefinite - Services/ AS-008 _Financial Services Database (Tyler lncode, Minimum 5 Yes Mag Data Fields/ Records are interrelated;
Finance/ QuickBooks is legacy) GC §34090
Lead Div.
years
Admin.

Department Preference; IRS: 4 years
Services I
after tax is due or paid (longer for
Finance/ AS-009 1099's, 1096's, DE542 (California Report of 5 years Mag, Mfr, S / I Yes: After auditing & contractor delinquency); Ca.

General Independent Contractors) OD, Ppr QC&OD FTB: 3 years; IRS Reg §31.6001- Accounting
1(e)(2), R&T §19530, GC §34090; 29
USC 436
Admin. Accounts Payable/ Invoices and Backup Services I Department Preference; (meets Finance/ AS-010 5 years
Yes: Until Mag, Mfr, SI I Yes: After
municipal government auditing
General (Includes Invoices, Travel Expense Paid OD, Ppr QC&OD standards); GC §34090
Accounting
Reimbursements, Warrant Request, etc.)
Admin.

Accounts Receivable/ Revenue/ Our Invoices
Services/ to Outside Entities: Insurance Companies, Department Preference; (meets Finance/ AS-011 Franchise Fees, DUI Billing, Transient 5 years Yes: Until Mag, Mfr, S / I Yes: After
municipal government auditing
General Occupancy Tax (TOT), Auctions of Surplus Paid OD, Ppr QC&OD standards); GC §34090
Accounting
Property, Credit Card Payment Receipts,
Tenant Billing, etc.

Admin.

Services I Accounts Receivable: Rent/ Property
End of Yes: Until Mag, Mfr, Yes: After
Department Preference; (meets
Finance/ AS-012 Management/ Lease Accounts Receivable
Tenancy+ 5 Paid OD, Ppr
S / I QC&OD municipal government auditing
General years standards); GC §34090
Accounting
CARPINTERIA, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 4.0 RECORDS RETENTION SCHEDULE: ADMINISTRATIVE SERVICES (Finance, Information Technology)
Page AS-3
Office of
Image: Destroy
Record Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments I Reference Retention Options M=Mfr lrnaqed & (OFR) S=Scan OC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is completeti, and imolv a full file folder (e.q. last document+ 2 vears), since destruction is normellv oerformed bv file folder.

HOLDS: Liti; ation, comoleinis, claims, oubtic records act requests, audits and/or investigations suspend normal retention oetiods (retention resumes after settlement or comotetioni.

Admin.

Bank Statements and Trustee Statements,
Services/ Fiscal Agent Statements, Trustee Statements, Department preference (Special Finance/ AS-013 Investment Account Statements, Pars 5 years Mag, Mfr, SIi Yes: After Districts are required to retain General Statements, Bank Reconciliations, Daily Cash OD, Ppr QC&OD employee reimbursement for 7 years); Accounting
Summaries, Bank Deposits, Bank Transmittal GC §34090; 26 CFR 31.6001-1 Advice, Cashier's Reports, Wire Transfers
Department Preference; Statute of
Admin.

Limitations for bonds, mortgages, trust
Services/ Bond Official Statements / Certificates of Fully deeds, notes or debentures is 6 years;
Yes: Until Mag, Mfr, Yes: After Bonds issued by local governments are Finance/ AS-014 Participations (COPs) See Bank Statements for Defeased Maturity OD, Ppr S / I QC&OD 10 years; There are specific
General statement retention. + 10 years
requirements for disposal of unused
Accounting bonds; CCP §§336 et seq, 337.5(a); 26
CFR 1.6001-1 (e): GC §43900 et seq.

Admin. Department preference (Special
Services/
Finance I AS-015 Checks / Warrants (Cashed or Returned I 5 years Mag, Mfr, S / I Yes: After Districts are required to retain NSF) OD, Ppr QC&OD employee reimbursement for 7 years); General GC §34090
Accounting
Admin.

Department preference; All tangible
Services/ Escheat (Unclaimed money/ uncashed
property held by government agencies
Mag, Mfr, Yes: After escheats after 3 years; Statute of Finance/ AS-016 checks) 5 years OD, Ppr
SI I QC&OD Limitations is 1 year for seized
General
property; CCP §§340(d), 1519; _GC
Accounting. §34090
Admin.

Services I Fixed Assets - Annual Listing (Source Mag, Mfr, Yes: After Finance/ AS-017 Documents) 5 years OD, Ppr
S/1 QC&OD Department preference; GC §34090
General '
Accounting
CARPINTERIA, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 4.0 RECORDS RETENTION SCHEDULE: ADMINISTRATIVE SERVICES (Finance, Information Technology)
PageAS-4
Office of Image: Destroy
Record Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments I Reference Retention Options M=Mfr Imaged & (OFR) g-,~r:1n OC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is completed, and imotv a full file folder te.a. last document + 2 vears), since destruction is normally performed bv file folder.

HOLDS: Litic ation, complaints, claims, public records act reauests, audits and/or investiaations suspend normal retention periods (retention resumes after settlement or completion).

Admin.

Services I Investments/ Arbitrage/ Bonds (Receipts / Maturity+ 5 Yes: Until Mag, Mfr, Yes: After Department Preference; Meets auditing Finance/ AS-018 Advisor Reports I Trade Tickets/ LAIF (Local Paid OD, Ppr SI I QC&OD standards; FTC Reg's rely on "selfGeneral Agency Investment Fund)) years enforcement"; GC§§ 34090, 43900
Accounting
Admin. Department Preference; meets Services I
Finance/ AS-019 Journal Entries/ Journal Vouchers I Budget 5 years Mag, Mfr, SI I Yes: After municipal government auditing Adjustments OD, Ppr QC&OD standards; Statute of Limitations is 4 General years; GC §34090, CCP § 337
Accounting
Admin. Financial database can re-create
Services I Reports, Subsidiary Ledgers, Reconciliations, When No Mag, Mfr, Yes: After reports accurately (considered Finance/ AS-020 Registers, Transaction Histories, Balance Longer OD, Ppr SI I QC&OD preliminary drafts or copies); GC
General Sheets, etc. (MONTHLY OR PERIODIC) Required §34090 et seq.

Accounting
Admin.

Reports: Annual State or Federal: State
Services I
Controller's Report, Local Government
Compensation Report, Gas Tax, MOE Mag, Mfr, Yes: After Department Preference; Meets auditing Finance/ AS-021 (Maintenance of Effort) Report, Fixed Charge 5 years OD, Ppr
SI I QC&OD standards; GC §34090
General Special Assessment Report, Public Self Insurer
Accounting Report (SIP Report), Street Report, etc.

Admin.

Services I Revenue: Accounts Receivable: Daily Yes: Until Mag, Mfr, Yes: After Department Preference; (meets
Finance/ AS-022 Envelopes / Cash Receipts / Petty Cash I 5 years Paid OD, Ppr SI I QC&OD municipal government auditing
General Revenue Daily Receipt Books, etc. standards); GC §34090 Accounting
Copies -
City Clerk AS-023 Treasurer's Reports / Quarterly Budget Reports When No Mag, Mfr, S / I Yes: After Department preference (Copies); GC (to Council - Copies) Longer OD, Ppr QC&OD §34090.7
Reauired
CARPINTERIA, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 4.0 RECORDS RETENTION SCHEDULE: ADMINISTRATIVE SERVICES (Finance, Information Technology)
Page AS-5
Office of Image: Destroy
Record Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments I Reference Retention Options M=Mfr Imaged & (OFR) S=Scan OC'd? If the record· is not listed here, refer to the Retention for Citv-Wide Standards Retentions beain when the act is completed, and imply a full file folder (e.q. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Liii; ation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Admin.

Services I Vendor Mag, Mfr, Yes: After Meets IRS auditing standards; GC Finance/ AS-024 W-9s Inactive+ 5 OD, Ppr S / I ocs OD §34090 General years
Accountina

ADMINISTRATIVE SERVICES / FINANCE / PURCHASING
Department Preference (Professional
Admin.

Services always have a contract,
Services I Purchase Orders/ Requisitions/ Successful Yes: Before Mag, Mfr, Yes: After therefore Errors & Omissions are not
AS-025 5 years s applicable); Statute of Limitations is 4 Finance/ Bids Completion OD, Ppr QC&OD
years; 10 years for Errors & Omissions;
Purchasing CCP §§337. 337.1 (a), 337.15, 343; GC
§34090
Admin.

Services/ AS-026 Vehicle Titles ("Pink Slips") Sale or Ppr Given to Auction House / New Owner;
Finance/ Disposal GC §34090
Purchasina

ADMINISTRATIVE SERVICES I FINANCE/ PAYROLL
Admin. CalPERS Reports, Annual Valuation Reports,
Most recent records are stored on
Services I Mag, Mfr, Yes: After Cal PERS website; Department Finance/ AS-027 Actuarial Valuation Reports, Annual Employer 5 years OD, Ppr s QC&OD Preference; Retained to match other
Payroll Statements
auditing periods; GC §34090
Admin.

Services I AS-028 Checks/ Warrant Register Report - Payroll 5 years Mag, Mfr, s Yes: After Department Preference; GC §34090 Finance/ Only OD, Ppr QC&OD Payroll
Admin.

Services/ AS-029 Checks / Warrants - Cancelled - Payroll Only 5 years Mag, Mfr, s Yes: After Department Preference; GC §34090, Finance/ OD, Ppr QC&OD 26 CFR 31.6001-1
Payroll
CARPINTERIA, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 4.0 RECORDS RETENTION SCHEDULE: ADMINISTRATIVE SERVICES (Finance, Information Technology)
Page AS-6
Office of Image: Destroy
Record Retention No. Records Description
Total Vital? Media l=Import Paper after Comments I Reference Retention Options M=Mfr Imaged & (OFR) S=Scan OC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is comoleted, and imolv a full file folder te.a. last document+ 2 vears), since destruction is normallv oerformed bv file folder.

HOLDS: Liii; ation, complaints, claims, public records act requests, audits and/or investiaations susoend normal retention oeriods (retention resumes after settlement or comoletion).

Admin.

Services I AS-030 DE-34 (Report of New Employees) 4 years Mag, Mfr, s Yes: After Department Preference; R&T §19530, Finance/ OD, Ppr QC&OD GC §340.90
Payroll
Admin.

DE-6, DE-7, DE-9 DE-43, W-3, & DE-166, 941 Department Preference; IRS: 4 yrs Services/ Forms, IRS 5500 Forms (Employee Benefit Mag, Mfr, Yes: After after tax is due or paid; Ca. FTB: 3
AS-031 Plans), PERS/ FICA & Medicare Adjustments - 5 years s years; IRS Reg §31.6001-1(e)(2), R&T Finance/ Quarterly Payroll Tax Returns/ OASDI, Federal OD, Ppr QC&OD §19530; 29CFR 516.5 - 516.6, 29USC Payroll Tax Deposits, Adjustments, etc. 436, GC §34090
Admin.

Services I AS-032 Deferred Compensation (City Statements) 5 years Mag, Mfr, s Yes: After Produced by Deferred Comp. Provider; Finance/ OD, Ppr QC&OD GC §304090, 26 CFR 31.6001.1
Payroll
Admin. Department preference; (meets
Services/ AS-033 Payroll Reports (includes Leave Registers, 5 years Mag, Mfr, s Yes: After
municipal government auditing
Finance/ time Transaction Reports, etc. OD, Ppr QC&OD
standards); GC §34090
Payroll
Admin.

Services/ AS-034 PERS Statements 5 years
Mag, Mfr, s Yes: After Department Preference; GC §34090 Finance/ OD, Ppr QC&OD
Payroll
Department preference to facilitate
grant audits or claim reimbursements;
Admin.

Meets auditing standards (audit+ 4
Services/ Time Sheets / Time Cards / Overtime Sheets I Mag, Mfr, Yes: After years); IRS requires 4 years; Ca.

AS-035 5 years s requires 2 yr min.; FTB keeps 3 years; Finance/ Overtime Cards OD, Ppr QC&OD IRS Reg §31.6001-1(e)(2), R&T Payroll §19530; LC§ 1174(d); 29 CFR 516.5;
GC §34090; 8 CCR 11040.?(c); 29
CFR 516.5 & 516 6(c);
CARPINTERIA, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 4.0 RECORDS RETENTION SCHEDULE: ADMINISTRATIVE SERVICES (Finance, Information Technology)
Page AS-7
Office of Image: Destroy
Record Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments I Reference (OFR) Retention Options M=Mfr Imaged &
s-scan OC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions beain when the act is comoleted, and imply a full file folder (e.q. last document + 2 years), since destruction is normeitv performed bv file folder.

HOLDS: iitic ation, comolaints, claims, oublic records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). · Admin.

Department Preference; IRS: 4 yrs
Services/ Mag, Mfr, Yes: After
after tax is due or paid; Ca. FTB: 3
Finance/ AS-036 W-2's 5 years. OD, Ppr
s QC&OD years; IRS Reg §31.6001-1(e)(2), R&T
Payroll §19530; 29CFR 516.5 - 516.6, 29USC
436 GC &34090

ADMINISTRATIVE SERVICES/ INFORMATION TECHNOLOGY
Admin. When No
Used for Disaster Recovery Purposes
Services/ AS-037 Backups / Computer Backups (ALL) Longer Yes Mag.

Only; Considered a copy and can be
Information Required destroyed when no longer required; GC Technology §34090 et seq.

Admin. Enterprise System Catalogue (Listing of Services I AS-038 Enterprise-wide Software, posted on line - SB When Yes Mag.

Posting is required by GC §6270.5; GC
Information 272) Superseded §34090 et seq.

Technology
For legal compliance for Trustworthy
Admin.

UNALTERABLE MEDIA/ IMMUTABLE MEDIA Electronic Records (when the Services/ (Cloud Immutable Backup, WORM / DVD-r / electronic record serves as the official Information
AS-039 CD-r I Blue Ray-R) or other unalterable media p OD record); must be stored in a "safe and Technology
that does not permit additions, deletions, or separate location"; GC 34090, changes 12168.7, EVC 1550, CCR 22620 et
seq.

Admin.

Services/ AS-040
Video Recordings (Routine) - Building
1 year Mag
Records regular ongoing operations of
Information Security, City Operations the City; GC §34090.6 et seq.

Technology
Admin. When No Services/ AS-041 Video Recordings - Public Areas/ Public Longer Mag Does not record regular and ongoing
Information Activity Required operations; GC §34090.6 et seq, Technology
CARPINTERIA, CA. ©1995.- 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 6.0 RECORDS RETENTION SCHEDULE: CITY CLERK . Page CC-1 Office of Image: Destroy
Record Retention No. Records Description
Total
Vital? Media l=lmport Paper after Comments / Reference Retention Options M=Mfr Imaged & (OFR) S=Scan QC'd? If the record is not listed here, refer to the Retention for Citv-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.q. last document + 2 years), since destruction is normallv performed by file folder.

HOLDS: Litiaation, complaints, claims, public records act requests, audits and/or investiaations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
Agenda Packets - Correspondence or other
City Clerk CC-001 material presented supporting or opposing any 2 years Mag, Mfr, SI I Yes: After GC §34090
item on the agenda, or during public OD, Ppr QC&OD
comments
Agenda Packets - City Council, Public
Improvement Corporation, Library Board of Mag, Mfr, Yes: After City Clerk CC-002 Trustees, Local Appeals Board p OD, Ppr
S/1 QC&OD Department preference; GC §34090
Includes Appeals, Budgets, Annual Financial
Reoorts/CAFR,ACFR)
Agreements & Contracts ALL
(INFRASTRUCTURE, OR IF IMAGED, JPAs,
MOUs)
Agreement or Contract includes all contractual
Department Preference; All infrastructure
obligations (e.g. Specifications and Successful
Proposal or Scope of Work), and all Insurance
contracts should be permanent for emergency
Certificates Yes: Before Mag, Mfr, Yes: After
preparedness; Statute of Limitations is 4 years;
City Clerk CC-003 p
Completion OD, Ppr
S / I QC&OD 10 years for Errors & Omissions; land records are permanent by law; CCP §337 et seq., GC
Examples of Infrastructure: Architects, Buildings,
§34090; Contractor has retention requirements
bridges, covenants, development, environmental,
in 48 CFR 4.703
Joint Powers, MOUs, park improvements, property &
property restrictions, redevelopment, reservoirs,
sewers, sidewalks, street & alley improvements,
settlement, subdivisions, utilities, water, etc.

CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without .prior written permission Adopted:

Ver. 6.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-2 Office of Image: Destroy
Record Retention No. Records Description
Total
Vital? Media l=lmport Paper after Comments I Reference
(OFR) Retention Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards .

Retentions beqin when the act is completed, and imolv a full file totaer.te.a. last document+ 2 vears), since destruction is normallv performed bv file folder.

HOLDS: Litic ation, complaints, claims, public records act requests, audits and/or investiqations suspend normal retention periods (retention resumes after settlement or completion).

Agreements & Contracts ALL (NONINFRASTRUCTURE, Professional Services Agreements, Tenant/ Lease Agreements -

NOT IMAGED)
Department Preference; Statute of Limitations
Agreement or Contract includes all contractual Completion Yes: Before Mag, Mfr, Yes: After is 4 years; 10 years for Errors & Omissions;
City Clerk CC-004 obligations (e.g. Specifications and Successful + 10 years Completion OD, Ppr S / I QC&OD CCP §§337. 337.1 (a), 337.15, 343; GC
Proposal or Scope of Work) §34090, Contractor has retention requirements in 48 CFR 4. 703(a)
Examples of Non-Infrastructure: Consultants,
Franchises, Landscaping, Painting, Slurry Seals
(Paving), Tree Trimming, Leases, Personnel,
Professional Services. etc.

City Clerk CC-005 Annexations/ City Boundary Changes p Mag, Mfr, SI I Yes: After GC §34090(a) OD, Ppr QC&OD City Clerk CC-006 Board & Commission / Committee Applications 2 years Mag, Ppr Yes: After GC §34090 (All, whether appointed or not) QC&OD City Clerk CC-007 Board & Commission/ Committee Maddy Act 2 years Mag, Ppr Yes: After GC §34090 Lists/ Vacancy Notices QC&OD
Bonds: CIP, Grading, Private Development Release of Mag, Mfr, Yes: After City Clerk CC-008 Labor & Materials, Performance Bonds, Bond / Letter OD, Ppr S / I QC&OD Security; GC §34090
Letters of Credit, Encroachment Permits of Credit
City Clerk CC-009 City Articles of Incorporation p Mag, Mfr, S / I Yes: After Department preference; GC §34090 OD, Ppr QC&OD City Clerk CC-010 Claim for Damages Forms Filed with the City 2 years Yes: Until Mag, Mfr, s Yes: After GC §34090 (Risk Management is the OFR) Resolution OD, Ppr QC&OD CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

Ver. 6.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-3 Office of Image: Destroy
Record Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments I Reference (OFR) Retention Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards .

Retentions beain when the act is completed, and imolv a full file folder te.a. last document+ 2 vears), since destruction is normally performed by file folder.

HOLDS: Liii; ation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention oeriods (retention resumes after settlement or comoletion).

Filing System I Subject Files I Function Filing
System - HISTORICALLY SIGNIFICANT,
Yes: After City Clerk CC-011 LAND, PLANNING, CAPITAL - p Mag, Ppr Department preference; GC §34090

IMPROVEMENT INFRASTRUCTURE
QC&OD

PROJECTS,BUDGETS,CAFRIACFR
City Clerk CC-012 Filing System I Subject Files I Function Filing Minimum 2 Mag, Ppr Yes: After Department preference; GC §34090 System - NOT HISTORICALLY SIGNIFICANT years QC&OD FPPC Economic Interest Filings (FPPC 700 Mag, Mfr, Yes: After City maintains original statements; GC City Clerk CC-013 Series Forms - Statement of Economic 7 years OD, Ppr SI I 2 years §81009(d)(e )(f)&(g)
Interests): ALL
City Clerk CC-014 FPPC Form 801 (Gift to Agency Report) 7 years Mag, Ppr S / I Yes: After Must post on website FPPC Regulations 2 years 18944 and 18950.1; GC §81009(e)
City Clerk CC-015 FPPC Form 802 (Event Ticket / Pass 7 years Mag, Ppr SI I Yes: After Should post on website for 4 years; GC Distributions Agency Report) 2 years §81009(e)
City Clerk CC-016 FPPC Form 803 (Behested Payment Report) 7 years Mag, Ppr SI I Yes: After GC §81009( e) 2 years City Clerk CC-017 FPPC Form 806 (Agency Report of Public 7 years Mag, Ppr S / I Yes: After Must post on website; 2 CCR 18705.5; 2 CCR Official Appointments) 2 years 18702.5(b)(3); GC §34090; GC §81009(e)

CITY CLERK ELECTIONS (CONSOLIDATED)
Campaign Filings (FPPC 400 Series Forms & Mag, Mfr, Yes: After Paper must be retained for at least 2 years; City Clerk CC-018 Form 501 ): UNSUCCESSFUL 5 years OD, Ppr SI I 2 years GC §81009(b)&(g)

CANDIDATES
Campaign Filings (FPPC 400 Series Forms & Mag, Mfr, Yes: After Paper must be retained for at least 2 years; City Clerk CC-019 Form 501): SUCCESSFUL CANDIDATES p
OD, Ppr
SI I 2 years GC §81009(b)&(g)
(Elected Officials)
Campaign Filings (FPPC 400 Series Forms): Mag, Mfr, Yes: After Paper must be retained for at least 2 years; City Clerk CC-020 THOSE NOT REQUIRED TO FILE ORIGINAL 4 years OD, Ppr S / I 2 years GC §81009(f)&(g)
WITH CITY CLERK (cooies)
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

Ver. 6.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-4 Office of Image: Destroy
Record Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments I Reference Retention Options M=Mfr Imaged & (OFR) S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards .

Retentions begin when the act is comoleted, and imoiv a full file folder (e.a. last document+ 2 vears), since destruction is normallv oerformed bv file folder.

HOLDS: Litle ation, comoleints, claims, oublic records act requests, audits and/or investiaations suspend normal retention periods (retention resumes after settlement or completion).

Campaign Filings (FPPC 400 Series Forms): Mag, Mfr, Yes: After Paper must be retained for at least 2 years; City Clerk CC-021 OTHER COMMITTEES (PACS - not candidate · 7 years OD, Ppr
SI I 2 years GC §81009(c)&(g)
controlled)
Department Preference; Statewide guidelines
Candidate File: Nomination Papers, Candidate Term of proposes 4 years for successful candidates, 2 City Clerk CC-022 Statement Forms, Ballot Designation Forms, Office+ 4 Mag, Mfr, S / I Yes: After years for unsuccessful; CA law states term of OD, Ppr QC&OD office and 4 years after the expiration of term etc. - SUCCESSFUL CANDIDATES years
and does not delineate between the two; EC
§17100
Statewide guidelines proposes 4 years for
Candidate File: Nomination Papers, Candidate Election+ 4 Mag, Mfr, Yes: After successful candidates, 2 years for City Clerk CC-023 Statement Forms, Ballot Designation Forms, OD, Ppr S / I QC&OD unsuccessful; CA law states term of office and etc. - UNSUCCESSFUL CANDIDATES years 4 years after the expiration of term and does not delineate between the two; EC §17100
Elections - GENERAL, WORKING or
ADMINISTRATION Files (Correspondence,
Applications to fill a Vacancy on the City
City Clerk CC-024 Council, Planning Commission, Precinct Maps, Minimum 2 Mag, Mfr, SI I Yes: After GC §34090 County Election Services, Candidate years OD, Ppr QC&OD Statements to be printed in the Sample Ballot,
Polling Locations and Precinct Board
Members, Notices, Postinqs, etc.)
Elections - HISTORICAL Files (Copies of Mag, Mfr, Yes: After City Clerk CC-025 Sample Ballot, Resolution Declaring Results, p OD, Ppr
SI I QC&OD Department preference; GC §34090
etc.)
Not accessible to the public; The 8 month
Elections - Petitions (Initiative, Recall or Results+ 8 retention applies after election results, or final City Clerk CC-026 Referendum) - IF SUFFICIENT months
Ppr examination if no election, unless there is a
legal or FPPC proceeding. EC §§17200(b)(3},
17400
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

Ver. 6.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-5 Office of Image: Destroy
Record Retention No. Records Description
Total
Vital? Media l=lmport Paper after Comments I Reference
(OFR) Retention Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards.

Retentions begin when the act is completed, and imply a full file folder te.a. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litic ation, complaints, claims, public records act reauests, audits and/or investiaations suspend normal retention periods (retention resumes after settlement or completion).

Final Not accessible to the public; The 8 month
Elections - Petitions (Initiative, Recall or
Examination retention applies after election results, or final City Clerk CC-027 Referendum) - IF INSUFFICIENT + 1 year Ppr examination if no election, unless there is a after petition legal or FPPC proceeding. EC §§17200(b)(3), examination 17400
(End of Elections Section)
Ethics Training Certificates for City Council, Mag, Mfr, Yes: After GC §§ 3105, 12946, 34090;; 53235.2(b); City Clerk CC-028 Board and Commission Members, & 5 years OD, Ppr s QC&OD 53237.2(b) Employees
Historical Records, Photographs, & Historical City Clerk determines historical significance; records can address a variety .of subjects and
City Clerk CC-029 Projects (e.g. City Anniversaries, p Mag, Mfr, S/1 Yes: After media. Some media (e.g. audio and video
Incorporation, City Seal, Awards of significant OD, Ppr QC'd & OD tape) may be limited because of the media's historical interest, Grand Openings, etc.) life expectancy; GC §34090 Department Preference; Statute of Limitations
City Clerk CC-030 Insurance Certificates not filed with Agreement 11 years Yes: Until Mag, Mfr, S/1 Yes: After is 4 years; 10 years for Errors & Omissions; or Contract, Paid OD, Ppr QC&OD CCP §§337. 337.1(a), 337.15, 343; GC §34090,
Final Department Preference; Meets municipal
City Attorney CC-031 Lawsuits/ Litigation Resolution +
Yes: Until Mag, Mfr, s Yes: After government auditing standards; Statute of Settlement OD, Ppr QC&OD Limitations is 4 years; CCP §§337 et seq., 5 years 343; GC §34090,
Minutes: City Council, Public Improvement Mag, Mfr, City Clerk CC-032 Corporation, Library Board of Trustees, Local p OD, Ppr
S / I No GC §34090( e)
Appeals Board
Department Preference; Statute of Limitations:

City Clerk CC-033 Oath of Office I Appointments: City Council Separation + Mag, Mfr, s /I Yes: After Public official misconduct is discovery of 6 years OD, Ppr QC'd & OD offense+ 4 years, GC §§36507, 34090; PC §§801.5, 803(c); 29 USC 1113
City Clerk CC-034 Ordinances p Mag, Mfr, S/1 No GC §34090(e) OD, Ppr CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

Ver. 6.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-6 Office of
Image: Destroy
Record Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments I Reference Retention Options M=Mfr Imaged &
(OFR) S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards .

Retentions beain when the act is completed, and imotv a full file folder te.a. last document+ 2 years), since destruction is normally performed by file folder.

HOLDS: Litic ation, complaints, claims, public records act requests, audits and/or investiaations susoenti normal retention oeriotis (retention resumes after settlement or comoletion).

Petitions (submitted to Council on any subject
City Clerk CC-035 Dog Parks, Parking, Traffic Calming, etc.) 1 year Mag, Ppr Law requires 1 year for petitions; GC §50115 See Elections for Initiative, Recall or ~ Referendum Petitions
City Clerk CC-036 Proclamations, Commendations 2 years
Mag, Mfr, SIi Yes: After GC §34090 OD, Ppr QC&OD
City Clerk CC-037
Public Records Requests I Subpoenas Duces 2 years
Mag, Mfr, SIi Yes: After GC §34090
Tecum (includes software database) OD, Ppr QC&OD
Recorded Documents I Real Property: Deeds, Mag, Mfr, Yes: After City Clerk CC-038 Easements, Right of Ways, Abandonments/ p OD, Ppr
SIi QC&OD GC §34090(a)
Vacation, Liens I Lien Releases
Recordings: VIDEO RECORDINGS of City Department preference; Audio Required for 30 Council Meetings, Public Improvement Minimum 4 days; GC §54953.5(b); video recordings of City Clerk CC-039 Corporation, Library Board of Trustees, Local Mag meetings are required for 90 days; GC Appeals Board, Planning Commission
years
Meetings
§34090.6
Records Destruction Authorization Forms & 10 years
Mag, Mfr, SIi Yes: After
City Clerk CC-040 Department preference; GC §34090
Certifications (All Departments) OD, Ppr QC'd & OD
Records Retention Schedule Update 10 years
Mag, Mfr, SIi Yes: After
City Clerk CC-041 Department preference; GC §34090
Authorization Forms ob, Ppr QC'd & OD
Resolutions: City Council, Public Improvement Mag, Mfr, City Clerk CC-042 Corporation, Library Board of Trustees, Local p OD, Ppr
SIi No GC §34090(e)
Appeals Board
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: COMMUNITY DEVELOPMENT (Building & Safety, Code Compliance, Planning)
Page CD-1
Image:

Destroy
Office of Total Media l=lmport Paper
Retention No. Records Description Vital? after Comments I Reference Record (OFR) Retention Options M=Mfr Imaged & S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is completed, and imply a full file folder (e.a. last document + 2 years), since destruction is normally oerformed by file folder.

HOLDS: Litiqation, complaints, claims, public records act requests, audits and/or invesiiaetions suspend normal retention periods (retention resumes after settlement or completion).

COMMUNITY DEVELOPMENT/ BUILDING & SAFETY
Indefinite
Lead Dept. CD-001 _Permit Database (iWork) (Building Yes (all) Mag Department Preference - Data is
Permits are interrelated; GC §34090, H&S § 19850
Pl
Community When No Mag, Preliminary drafts not retained in the Development/ CD-002 Activity Reports Longer Mfr, OD, SI I Yes: After ordinary course of business (Reports can Building & Required Ppr QC&OD be re-run from the database); GC §34090 Safety
Community Mag, Development / CD-003 Address Files/ Building Permits p Yes (all) Mfr, OD, S / I Yes: After GC §34090, H&S §19850 Building & QC&OD Safety
Ppr
Community Upon Mag,
Department preference; Preliminary
Development / CD-004 Building Plans - Cancelled or Withdrawn Cancellation Mfr, OD, S / I Yes: After drafts not retained in the ordinary course Building & QC&OD of business; CBC §104.7; H&S§19850,
Safety
or withdrawal Ppr GC §34090
Community Mag, Development/ CD-005 Building Plans - Expired p Mfr, OD, S / I Yes: After Department preference; CBC §104.7; Building & QC&OD H&S§19850, GC §34090
Safety
Ppr
Community Building Plans - Finalled - INDUSTRIAL, Mag,
Law requires for the life of the building for
Development/ CD-006 COMMERCIAL, MUL Tl-FAMILY DWELLINGS, p Yes (all) Mfr, OD, S / I Yes: After commercial and common interest Building & QC&OD dwellings only; CBC 104.7 & 107.5,
Safety
PLACES OF PUBLIC ACCOMMODATION Ppr H&S§19850, GC §34090 CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distributewithout prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: COMMUNITY DEVELOPMENT (Building & Safety, Code Compliance, Planning)
Page CD-2
Image:

Destroy
Paper Office.of Retention No. Records Description
Total Vital? Media l=lmport
after Comments I Reference Record (OFR) Retention Options M=Mfr Imaged & S=Scan OC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imolv a full file folder te.a. last document+ 2 vears), since destruction is normallv oertormed bv file folder.

HOLDS: Litiaation, comoleints, claims, oublic records act requests, audits and/or investiaeiions susoend normal retention oeriotis (retention resumes after settlement or comotetion).

State law requires plans need not be filed
Community
for dwellings less than 2 stories, garages
Development/ Building Plans - Finalled - SINGLE FAMILY Mag, Yes: After & appurtenances, farms/ranches, 1-story
Building & CD-007 RESIDENTIAL - SFR and APPURTENANCES
p Yes (all) Mfr, OD, S/1 QC&OD with bearing walls less than 25'; CBC Ppr requires 180 days from completion date; Safety CBC 104.7 & 107.5, H&S§19850, GC §34090
Community Mag,
Department Preference; Law requires for
Development / CD-008 Building Plans - Finalled - TENANT p Yes (all) Mfr, OD, S/1 Yes: After the life of the building for commercial and Building & IMPROVEMENTS Ppr
QC&OD common interest dwellings only; CBC
Safety 104.7 & 107.5, H&S§19850, GC §34090
Community Minimum Mag, Development / CD-009 California Building Codes/ Uniform Building While Mfr, OD, S/1 Yes: After GC §50022.6 Building & Codes Ordinance is Ppr QC&OD
Safety in Force
Community Mag, Development/ CD-010 Certificate of Occupancy (CofO) p Yes (all) Mfr, OD, s /I Yes: After Department Preference; GC §34090 Building & Ppr
QC&OD
Safety
Community Copyright Release Forms/ Requests & Mag,
Development / CD-011 Permissions to Receive Copies of Plans (to and 2 years Mfr, OD, S/1 Yes: After GC §34090 Building & from Architects) Ppr
QC&OD
Safety
_Community Minimum Mag, Development / CD-012 Correction Notices - Building When Permit Mfr, OD, S/1 Yes: After Department Preference (Preliminary Building & QC&OD Drafts); GC §34090
Safety
is Finalled Ppr
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: COMMUNITY DEVELOPMENT (Building & Safety, Code Compliance, Planning)
Page CD-3
Image:

Destroy -
Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description
Retention
Vital? Options M=Mfr after Comments I Reference
Imaged & S=Scan OC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.q. last document+ 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations susoend normal retention oeriods (retention resumes after settlement or completion).

Community
Mag, Development I Geotechnical and Soils Reports I Structural Yes: After Building & CD-013 Reports (all)
p Mfr, OD, SIi QC&OD Department Preference; GC §34090
Safety
Ppr
Community Mag, Development I CD-014 Grading Permits p Mfr, OD, s /I Yes: After Department Preference; GC §34090 Building & Ppr QC&OD
Safety
Community Minimum Mag, Development I CD-015 Plan Check Comments When Permit Mfr, OD, SIi Yes: After Department Preference (Preliminary Building & is Finalled Ppr
QC&OD Drafts); GC §34090
Safety
Community Minimum Mag, Development I CD-016 Stop Work Notices When Permit Mfr, OD, S/1 Yes: After Department Preference (Preliminary Building & QC&OD Drafts); GC §34090
Safety
is Finalled Ppr

COMMUNITY DEVELOPMENT I CODE COMPLIANCE
Community Code Enforcement/ Abatement Case Files Mag, Development/ CD-017 (Includes Citations, Notice of Violations, Photos, Minimum 5 Yes: Until Mfr, OD, S/I Yes: After Department preference; GC §34090 Code
and Code Enforcement Complaint Letters) years Resolution Ppr QC&OD
Compliance
Community Mag,
Development/ CD-018 Hearing Officer Determinations I Appeals of Code Minimum 5 Mfr, OD, S/I Yes: After GC §34090 Code Enforcement Actions years Ppr
QC&OD
Compliance
Community Mag,
Development/ CD-019 Liens & Releases p Mfr, OD, SIi Yes: After GC §34090(a) · Code QC&OD Compliance
Ppr
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: COMMUNITY DEVELOPMENT (Building & Safety, Code Compliance, Planning)
Page CD-4
Image:

Destroy
Paper Office of
Retention No. Records Description
Total Vital? Media l=lmport
after Comments I Reference Record (OFR) Retention Options M=Mfr Imaged & S=Scan OC'd? If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions beain when the act is comoleieo, and imotv a full file folder (e.a. last document + 2 vears), since destruction is normallv oerformed bv file folder.

HOLDS: Litiaation, compleints, claims, public records act requests, audits and/or investigations suspend normal retention oeriods (retention resumes after settlement or comotetioni.

Community Mag, Development / CD-020 Notice of Violations ./ Code Enforcement Citations Minimum 2 Mfr, OD, S/I Yes: After Department preference; GC §34090 Code / Reminder Notices years Ppr QC&OD
Comoliance

COMMUNITY DEVELOPMENT/ PLANNING
Planning Projects - Discretionary & Ministerial
- Approved Permanent Entitlements & Permits
(Includes Associated CEQA Noticing,
Conditions of Approval, Environmental
Determinations, Staff Reports, Plans, Soils
Reports, etc.)
Examples:

Cannabis Permits Department preference; Final
Community Conditional Use Permits (CUPs) Mag, environmental determinations are Yes: After Development / CD-021 Density Bonus p Yes Mfr, OD, S / I QC&OD required to be kept a "reasonable period Planning Development Permit Ppr of time"; 14 CCR §15095(c); GC§§34090, General Plan / General Plan Amendments 34090.7
Lot Line Adjustment
Master Plan
Public Art
Rezones
Specific Plan
Tentative Subdivision Maps/ Parcels Maps
Use Permits
Variance
Zoning Clearance
Zoning Ordinance / Updates
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: COMMUNITY DEVELOPMENT (Building & Safety, Code Compliance, Planning)
Page CD-5
Image:

Destroy
Paper Office of Retention No. Records Description
Total Vital? Media l=lmport
after Comments I Reference Record (OFR) Retention Options M=Mfr Imaged & S=Scan OC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is completed, and imolv a full file folder te.a. last document+ 2 vears), since destruction is normallv performed bv file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investioetions suspend normal retention periods (retention resumes after settlement or completion).

Community Advanced Planning/ Long Range Planning/ Mag, Yes: After Development / CD-022 Project Implementation (Final Documents only)
p Mfr, OD, SI I QC&OD Department Preference; GC §34090
Planning Ppr
Community Mag, Yes: After Development I CD-023 Aerial Photographs (Historical) p Mfr, OD, SI I QC&OD Department Preference; GC §34090 Planning Ppr
Community Annexations / Boundaries I Consolidations I Mag, Yes: After Development I CD-024 LAFCO p Mfr, OD, SI I QC&OD Department preference; GC §34090
Planning Ppr
Community
Architectural Review Board, Community
Mag, Development Block Grant Committee, Yes: After Department Preference; GC §34090 et Development/ CD-025 Environmental Review Committee - AGENDAS & p Mfr, OD, S / I QC&OD
Planning Ppr
seq.

STAFF REPORTS
Community
Architectural Review Board, Community
Mag, Development Block Grant Committee, Minimum 2 Yes: After Department preference; Audio Required Development I CD-026 Environmental Review Committee - AUDIO Mfr, OD, SI I QC&OD for 30 days; GC §54953.5(b) Planning years Ppr

RECORDINGS
Community Architectural Review Board, Community Mag, Yes: After Development I CD-027 Development Block Grant Committee, p Mfr, OD, SI I QC&OD GC §34090(a) Planning Environmental Review Committee - MINUTES Ppr
When No Mag, Yes: After Census Bureau CD-028 Census, Demographics Longer Mfr, OD, S / I QC&OD (Non-Records - Census Bureau is OFR) Required Ppr
Community Minimum Mag, Yes: After Department Preference (Preliminary Development/ CD-029 Correction Notices - Planning When Permit Mfr, OD, S / I QC&OD Drafts); GC §34090 Planning is Finalled Ppr
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: COMMUNITY DEVELOPMENT (Building & Safety, Code Compliance, Planning)
Page CD-6
Image:

Destroy
Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description
Retention
Vital? Options M=Mfr after Comments I Reference
S=Scan
Imaged &
QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.q. last document+ 2 years), since destruction is normally performed by file folder.

HOLDS: Litiaation, comoleints, claims, oubtic records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Not all internal communications and
Environmental Determinations: Environmental notes are required to be saved; "E-mails Impact Reports (EIRs), Negative Declarations,
that do not provide insight into the project
Community etc.) I CEQA - Where Planning is the Lead Project Mag, or the agency's CEQA compliance with
Development I CD-030 Approval or Mfr, OD, s /I Yes: After respect to the project - are not within the Planning Correspondence and staff notes that provide
Denial Ppr QC&OD scope of section 21167.6, subdivision (e) + 2 years and need not be retained." Golden Door
insight into the project or the agency's CEQA Properties, LLC v. Superior Court of San compliance with respect to the project Diego County (2020) 53 Cal.App.5th 733; PRC 21167,6; GC §34090
Environmental Determinations: Environmental
Usually filed in the project file; Final Community Impact Reports (EIRs), Negative Declarations, Mag, Yes: After environmental determinations are Development I CD-031 Notice of Exemption (NOE), etc.) / CEQA p Mfr, OD, S/1 QC&OD required to be kept a "reasonable period Planning Inside City boundaries - Where Planning is the Ppr of time"; 14 CCR §15095(c); GC §34090
Lead
Community General Plan, Elements and Amendments I Mag, Yes: After Development/ CD-032 Master Plans, Specific Plans, Land Use Plans and p Mfr, OD, s /I QC&OD Department preference; GC §34090 Planning Amendments; General Plan Interpretations Ppr
Community Mag, Yes: After Development I CD-033 Historical Designations I Historical Landmarks p Mfr, OD, SIi QC&OD Department preference; GC §34090 Planning Ppr
_Community Licenses & Permits: Dog Licenses, Entertainment Expiration + Yes: Mag, Yes: After
Development I CD-034 Permits, Massage Permits , Tobacco Licenses, 2 years During Mfr, OD, S/1 QC&OD Department preference; GC§§34090 Planning etc. Event Ppr
Community When No Mag, Yes: After Preliminary drafts not retained in the Development I CD-035 Materials Boards Longer Mfr, OD, S/1 QC&OD ordinary course of business; GC §34090 Planning Reauired Ppr
Community Planning Commission - AGENDAS & STAFF Mag, Yes: After Department Preference; GC §34090 et Development I CD-036 p Mfr, OD, S/1
Planning
REPORTS Ppr
QC&OD seq.

CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: COMMUNITY DEVELOPMENT (Building & Safety, Code Compliance, Planning)
Page CD-7
Image:

Destroy
Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description Retention Vital? Options M=Mfr after Comments I Reference
Imaged & S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is completed, and imolv a full file folder te.a. last document+ 2 vears), since destruction is normeliv performed bv file folder.

HOLDS: Litiqation, complaints, claims, public records act requests, audits and/or investigations susoend normal retention oeriods (retention resumes after settlement or completion).

Mag,
Department preference; Audio Required
Minimum 4 Yes: After for 30 days; GC §54953.5(b); video City Clerk CD-037 Planning Commission - VIDEO RECORDINGS Mfr, OD, SI I years QC&OD recordings of meetings are required for Ppr 90 days; GC §34090.6 Community Mag, Yes: After
Development / CD-038 Planning Commission - MINUTES p Mfr, OD, SI I QC&OD GC §34090( a) Planning Ppr
Community Planning Index of Applications, Addresses,
Mag, Yes: After
Development/ CD-039 p Yes (all) Mfr, OD, S / I Department Preference; GC §34090 Planning
Entitlement Type (Historical - prior to computers) Ppr
QC&OD
Upon
Community
Change of Mag, Department preference (registrations
Short-Term Rental Registrations I STR Ownership of Yes: After Development I CD-040 Registrations Property -
Mfr, OD, SI I QC&OD have no expiration until ownership
Planning Minimum 2 Ppr changes); GC §34090
years
Community Short-Term Rental Violations I STR Violations I Minimum 2 Mag, Yes: After
Development/ CD-041 STR Citations
Mfr, OD, SI I QC&OD Department preference GC §34090
Planning
years Ppr
Community Temporary Use Permits (Approved & Expiration + Yes: Mag, Yes: After
Development I CD-042 Unapproved) 2 years
During Mfr, OD, S / I QC&OD Department preference; GC§§34090 Planning Event Ppr
Community Zoning Clearance Forms/ Zoning Verification
Mag, Yes: After
Development/ CD-043 p Yes (all) Mfr, OD, S / I Department Preference; GC §34090 Planning
Letters Ppr
QC&OD
Community Mag, Yes: After
Development / CD-044 Zoning Maps (Historically Significant) p Yes (all) Mfr, OD, SI I QC&OD Department Preference; GC §34090 Planning Ppr
Community Mag, Yes: After Department Preference (copies); GC Development / CD-045 Zoning Ordinance Amendments / Zone Changes p Yes Mfr, OD, S / I QC&OD §34090.7 Planning Ppr
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: GENERAL GOVERNMENT Page GG-1 Image:

Destroy
Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description Retention Vital? Options M=Mfr after Comments I Reference
Imaged S=Scan &OC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.q. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investiaations susoend normal retention oetiods (retention resumes after settlement or comoletion).

GENERAL GOVERNMENT
General Economic Vitality Program/ Business Minimum 2 Yes: Until Mag, Mfr, Yes:

GG-001 S/I After QC Department preference; GC §34090 Government Recruitment and Retention years Resolution OD, Ppr &OD General When Mag,
Yes:

GG-002 Emergency Operations Plans Yes (all) S / I After QC GC §34090 .

Government Superseded OD, Ppr &OD
General Emergency Services - EOC Activations & Mag,
Yes:

GG-003 10 years S / I After QC Department Preference; GC §34090 Government Drills OD, Ppr &OD General Legislative Advocacies, Support or Minimum 2 Mag, Mfr, Yes:

GG-004 Opposition to proposed Federal or State S / I After QC Department preference; GC §34090 Government Legislation years OD, Ppr &OD
General Mobile Home History I Rent History Mag, Mfr,
Yes:

GG-005 p SI I After QC Department preference; GC §34090 Government (Historically Significant Records) OD, Ppr &OD General Mobile Home NOT Historically Significant Mag, Mfr, Yes:

GG-006 5 years S / I After QC Department preference; GC §34090 Government Records OD, Ppr &OD
Yes:

General GG-007
Mobile Home Park Rent Stabilization Board p Mag, Mfr, S / I After Department Preference; GC §34090 et seq. Government AGENDAS & STAFF REPORTS OD, Ppr QC'd& OD
CARPENTERIA, CA. ©1995 - 2023 Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: GENERAL GOVERNMENT Page GG-2 Image:

Destroy
Office of Total Media l=lmport Paper
Retention No. Records Description Vital? after Comments I Reference Record (OFR) Retention Options M=Mfr Imaged S=Scan &OC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.q. last document+ 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, oublic records act requests, audits and/or investiaations susoend normal retention oeriods (retention resumes after settlement or comoletion).

Yes:

General GG-008
Mobile Home Park Rent Stabilization Board Minimum 2 Mag, Mfr, s /I After Department preference; Audio Required for 30 Government AUDIO RECORDINGS years OD, Ppr QC'd& days; GC §54953.S(b) OD
Yes:

General GG-009 Mobile Home Park Rent Stabilization Board p Mag, Mfr, SIi After GC §34090(a) Government MINUTES OD, Ppr QC'd & OD
General Project Files/ Subject Files (Subject will Minimum 2 Mag, Mfr, Yes:

GG-010 SIi After QC Department Preference; GC §34090 et seq. Government change over time) years OD,Ppr &OD City preference; Covers E&O Statute of
General Public Safety Negations, Interpretations of Completion + Yes: Before Mag, Mfr, Yes: Limitations; Statute of Limitations: Contracts &
GG-011 SIi After QC Spec's=4 years, Wrongful Death=comp. + 5 Government Contract 10 years Completion OD, Ppr &OD years, Developers=comp. + 10 years; CCP §337 et. seq., GC §34090
Copies - Yes:

Finance GG-012 Travel Records I Expense Reports
When No Mag, Mfr, SIi After QC GC §34090.7 Longer OD, Ppr &OD Required CARPENTERIA, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES, RISK MANAGEMENT Page HR-1 Office of Image: Destroy
Record Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments I Reference Retention Options M=Mfr Imaged & (OFR) S=Scan QC'd? If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions beain when the act is completed, and imotv a full file folder te.a. last document+ 2 vears), since destruction is normeltv performed bv file folder.

HOLDS: Litiqeiion, complaints claims, public records act requests, audits and/or investiaeiions suspend normal retention periods (retention resumes after settlement or completion).

HUMAN RESOURCES
Administrative HR-001 _Human Resources I ERP Database (Tyler Indefinite Yes (all) Mag Department Preference - Data is
Services Encode) interrelated; GC §34090
EEOC/ ADEA (Age) requires 1 year after
benefit plan termination; Federal law
Human Benefit Plan Documents (CalPERS, Dental,
Duration of the Yes: For Mag, Mfr, Yes: After requires 6 years after filing date for Resources
HR-002 Vision, etc.) Contract+ 6 Duration of OD, Ppr SI I QC&OD retirement; State Law requires 2 years years Contract after action; 29 CFR 1627.3(b)(2); 29 USC 1027; 11 CCR 560; 28 CCR 1300.85.1;
GC §34090
Department preference to match retention
California Civil Rights Department (CRD) / for personnel files; All State and Federal Human HR-003 Department of Fair Employment & Housing Separation + 6 Mag, Mfr, SI I Yes: After laws require retention until final disposition Resources (DFEH or EEOC) Claims / Harassment years OD, Ppr QC&OD of formal complaint; State requires 2 years Claims after "fully and finally disposed"; 2 CCR
11013(c); GC §§12946, 12960, 34090
Department preference; Bureau of
Classification / Reorganization Studies (for
National Affairs recommends 2 years for
Human HR-004 employee classifications and department Minimum 3 Mag, Mfr, S / I Yes: After all supplementary Personnel records; Resources
structures) years OD, Ppr QC&OD Wage rate tables are 1 or 2 years; State requires 2 years; 29 CFR 516.6, 29 CFR
1602.14, GC §§12946, 12960, 34090
Department preference; Bureau of
National Affairs recommends 2 years for
Human Minimum 3 Mag, Mfr, Yes: After
all supplementary Personnel records;
Resources
HR-005 Compensation Surveys & Studies OD, Ppr
SI I QC&OD Wage rate tables are 1 or 2 years; State
years
requires 2 years; 29 CFR 516.6(2), 29
CFR 1602.14, GC §§12946, 12960,
34090
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES, RISK MANAGEMENT Page HR-2 Office of Image: Destroy
Record Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments I Reference Retention Options M=Mfr Imaged & (OFR) S=Scan QC'd? If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions beqin when the act is completed, and imotv a full file folder (e.q. last document+ 2 vears), since destruction is normally performed by file folder.

HOLDS: Litiqation, complaints, claims, public records act requests, audits and/or investiaations susoeno normal retention oetioas (retention resumes after settlement or comoletiont.

Department preference; Statute of
Human HR-006 Contracts for Investigators
Completion + Yes: Before Mag, Mfr, S/1 Yes: After Limitations for contractual obligations is 4 Resources 5 years Completion OD, Ppr QC&OD years; CCP §§337. 337 .1 (a), 337 .15, 343; GC §34()90
Flexible Spending Account Enrollment
Human HR-007 Forms, Claims, etc. (managed by a 2 years
Mag, Mfr, S / I Yes: After GC §34090
Resources managed by a third party administrator OD, Ppr QC&OD (TPA)
Human HR-008 COVID-19 Notifications to Employees 3 years Mag, Mfr, S / I Yes: After LC §6409.6(k), GC §34090
Resources OD, Ppr QC&OD
Human
EEOC Forms/ EEO-4 Forms/ EDD Reports Mag, Mfr, Yes: After 29 CFR 1602.30; 29 CFR 1602.31, 29 HR-009 (Employment Development Department 3 years S / I Resources Reports) OD, Ppr QC&OD CFR 1602.32; GC §34090 et seq.

Department preference to match retention
for personnel files; statute of limitations for
Human Separation + 6 Mag, Mfr, Yes: After
EEOC/FLSA/ADEA (Age) requires 3 years
HR-010 Employee Investigations SI I for promotion, demotion, transfer, Resources years OD, Ppr QC&OD
selection, or discharge; State Law requires
2 -3 years; 29 CFR 1602.31 &
1627.3(b)(1), GC §§12946, 12960, 34090;
Human
When No Mag, Mfr, Yes: After Non-records, content is not substantive; HR-011 Employment Verifications Longer S / I
Resources Required OD, Ppr QC&OD GC §34090 et seq.

CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES, RISK MANAGEMENT Page HR-3 Office of Image: Destroy
Record Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments I Reference (OFR) Retention Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions beain when the act is completed, and imolv a full file folder (e.a. last document + 2 vears), since destruction is normallv performed ov file folder.

HOLDS: Liiiqetion, complaints, claims, public records act requests, audits and/or investiastions suspend normal retention periods (retention resumes after settlement or completion).

Department preference to match retention
for personnel files; statute of limitations for
retirement benefits is 6 years from last
action; EEOC/FLSA/ADEA (Age) requires
Human HR-012 Grievances
Separation + 6 Mag, Mfr, S/1 Yes: After 3 years for promotion, demotion, transfer, Resources years OD, Ppr QC&OD selection, or discharge; State Law requires 2 -3 years; 29 CFR 1602.31 &
1627.3(b)(1), GC §§ 3105, 12946, 12960,
34090; LC 1198.5; 26 CFR 31-6001-1;
53235.2(b); 53237.2(b)
Required for 1 year from.termination or 3
years from hiring, whichever is later;
Human Separation + 6 Mag, Mfr, Yes: After
EEOC/ FLSA / ADEA (Age) requires 3
HR-013 l-9s SIi years for "any other forms of employment Resources years OD, Ppr QC&OD inquiry"; State Law requires 2 -3 years; 8 CFR 274a.2; 29 CFR 1627.3(b)(1); GC
§§12946, 12960, 34090
Department preference;
EEOC/FLSA/ADEA (Age) requires 3 years
Minimum
for promotion, demotion, transfer,
Human HR-014 Job Descriptions/ Job Classification / Job Superseded + Mag, Mfr, SIi Yes: After selection, or discharge; State Law requires Resources Specifications 3 years
OD, Ppr QC&OD 2 -3 years; retirement benefits is 6 years from last action; 29 CFR 1602.31 &
1627.3(b)(1), 8 CCR §3204(d)(1) et seq.,
GC §§12946, 12960, 34090
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES, RISK MANAGEMENT Page HR-4 Office of Image: Destroy
Record Retention No. Records Description
Total Vital? Media !=Import Paper after Comments I Reference Retention Options M=Mfr Imaged & (OFR) S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions becin when the act is completed, and imply a full file folder (e.q. last document + 2 vears), since destruction is normally performed by file folder.

HOLDS: Litiqation, complaints, claims, public records act requests, audits and/or investigations susoend normal retention oeriods (retention resumes after settlement or comoletion).

Department Preference; statute of
limitations for retirement benefits is 6
Personnel Files - Employee File (Official years from last action; EEOC/FLSA/ADEA (Age) requires 3 years for promotion,
Personnel File) demotion, transfer, selection, or discharge; Includes Application, Discipline, Evaluations, State Law requires 2 -3 years; W-4s are Human HR-015 Policy Acknowledgements, Employee's Oath Separation + 6 Mag, Mfr, SI I Yes: After required four years after the due date of
Resources of Office I Oath for Disaster Worker, PAF/ years OD, Ppr QC&OD such tax for the return period to which the
Personnel Action Forms, Ethics &
records relate, or the date such tax is paid,
Harassment Prevention Training Certificates, whichever is the later. 26 CFR 31-6001-1; Benefit Enrollments, W-4s, etc.) 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090; 53235.2(b);
53237.2(b) LC 1198.5
Department preference; Files maintained
Personnel Files - Medical File
Separation + separately; Claims can be made for 30
Human 30 years OR Yes: Until Mag, Mfr, Yes: After years for toxic substance exposure; 8 CCR Resources
HR-016 Pre-employment Medical Clearances, ADA Deceased+ 5 Separation OD, Ppr S / I QC&OD §3204(d)(1) et seq., 8 CCR 5144, 8 CCR
Accommodations, Fit for Duty, etc.
years 15400.2; 29 CFR 1910.1020(d)(1 )(i), GC
§§12946, 12960, 34090
Recruitment and Testing File/ Recruitment
Database (NeoGov) State Law requires 4 years; EEOC / FLSA Human
Includes Advertisements, Applications for Hiring Mag, Mfr, Yes: After / ADEA (Age) requires 1-3 years; 29 CFR
HR-017 Unsuccessful Candidates, Interview Notes, Decision+ 4 OD, Ppr S / I QC&OD 1627.3(b)(1), 29 CFR 1602.14 et seq.Z
Resources Job Brochures, Test Data, Testing Analysis years CCR 11013(c); GC §§12946, 12960, & statistical Metric, Job Analysis, Rating 34090
Sheets, Scantrons, Background Checks, etc.

Human Retiree Medical Enrollment/ Retiree Billing/ Mag, Mfr, Yes: After Department preference; Meets municipal
HR-018 5 years SI I government auditing standards; GC
Resources COBRA Billing OD, Ppr QC&OD §34090
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES, RISK MANAGEMENT Page HR-5 Office of Image: Destroy
Record Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments I Reference (OFR) Retention Options M=Mfr Imaged&
S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder te.a. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Department preference; Files maintained
Workers Compensation Claims I Long Term
Separation + separately; Claims can be made for 30
Human HR-019 Disability Claims (Includes all Accident, 30 years OR Yes: Until Mag, Mfr, S / I Yes: After years for toxic substance exposure; 8 CCR Resources Deceased+ 5 Separation OD, Ppr QC&OD §3204(d)(1) et seq., 8 CCR 5144, 8 CCR Incident, or Injury Reports from Employees) years 15400.2; 29 CFR 1910.1020(d)(1)(i}, GC
§§12946, 12960, 34090

HUMAN RESOURCES / RISK MANAGEMENT
Human Final Department Preference; Meets municipal
Resources I HR-019 Claim for Damages/ Claims Against the City Resolution + 5 Yes: Until Mag, Mfr, s Yes: After government auditing standards; Statute of Risk Resolution OD, Ppr QC&OD Limitations is 4 years; CCP §§337 et seq., Management
years 343; GC §34090,
Human
Department Preference; Covers longest
Resources I
Insurance Policies (Commercial, prior to Yes: Until Mag, Mfr, Yes: After possible statute of limitations; CCP §337
HR-020 JPIA)- p S / I et seq.; 8 CCR §3204(d)(1) et seq., 8 CCR Risk General Liability, Workers Compensation
Paid OD, Ppr QC&OD 5144, 8 CCR 15400.2; 29 CFR
Management 1910.1020(d)(1)(i); GC §§ 911.2, 34090
Human Insurance Policies (Commercial, prior to Department Preference; Covers statute of Resources I HR-021 JPIA)-
Expiration + 4 Yes: Until Mag, Mfr, S / I Yes: After limitations for contracts; CCP §337 et seq.; Risk Property, Fire, Theft, etc.
years Paid OD, Ppr QC&OD GC §34090
Management
Human OSHA requires 5 years; State law requires
Resources/. Mag, Mfr, Yes: After
Risk HR-022 OSHA Citations and Inspections 5 years OD, Ppr S / I QC&OD 2 years; 8 CCR §3203(b)(1 ), 0MB 1220-
Management
0029; GC §34090; LC §6429c
Human OSHA requires 5 years; State law requires
Resources I HR-023 OSHA Logs - 200, 300, 301, 301A 5 years Mag, Mfr, S / I Yes: After 2 years; 8 CCR 14300.33(a}, 8 CCR Risk OD, Ppr QC&OD §3203(b)(1 }, GC §34090.7; LC §6429c Management
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES, RISK MANAGEMENT Page HR-6 Office of Image: Destroy
Record Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments I Reference Retention Options M=Mfr Imaged & (OFR) S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions beain when the act is completed, and imply a full file folder (e.a. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litiqetion. complaints, claims, public records act requests, audits and/or investiaations suspend normal retention periods (retention resumes after settlement or completion).

Human Department preference; Meets municipal
Resources/ HR-024 Property Damage Claims/ Restitution 5 years Mag, Mfr, S / I Yes: After
government auditing standards; GC
Risk (Others damaging City Property) OD, Ppr QC&OD §34090 Management
CARPINTERIA, CA. ©199.5-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: PARKS, RECREATION & COMMUNITY SERVICES Page PR&CS-1 Image:

Destroy
Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description Retention Vital? Options M=Mfr after Comments I Reference
Imaged & S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.q. last document+ 2 vears), since destruction is normallv oerformed bv file folder.

HOLDS: Litiaation, comoleinis, claims, public records act reauesis, audits and/or investiaations suspend normal retention oetiotis (retention resumes after settlement or completion).

PARKS RECREATION & COMMUNITY SERVICES
Parks, Indefinite Recreation & PRCS-001 _Library Information Management Database Minimum 2 Mag, Department preference; GC §34090 Community
Services
years
Parks, Indefinite
Recreation & PRCS-002 _Recreation Activity Registration Database Minimum 2 Mag, Department preference; GC §34090 Community (Rec Desk)
Services
years
Parks, Activity I Special Programs/ Event Files Mag, Yes: After Recreation & Minimum 2
Community
PRCS-003 Children's Programs, Cultural Arts, Sports, Mfr, OD, S / I QC'd& Department preference; GC §34090 Seniors, Filming, Theatre Programs etc.
years Ppr OD
Services
Parks, Yes: During Mag, Yes: After
Recreation & PRCS-004 Activity Guide / Class Guide / Program Guide Minimum 2 Class or Mfr, OD, S / I QC'd & Department preference; GC §34090 Community (Final) years Program Ppr OD
Services
Parks,
Applications/ Participants' Registration / Liability
Forms/ Release of Liability Forms I Photo Yes: During Mag, Yes: After Recreation & PRCS-005 Releases/ Waivers of Liability/ Permissions: 2 years Class or Mfr, OD, SI I QC'd & GC §34090 Community Camps, Field Trips, Authorization to give Program Ppr OD Services Medicine, etc.

Rights of authors extend for the life of the
Parks, Life of the Mag, Yes: After
author's); State law allows a written
Recreation & PRCS-006 Art in Public Places (Records Pertaining to Art Author+ 20 Mfr, OD, SI I QC'd& contract to extend rights for an additional Community Acquired by the City)
years Ppr OD 20 years; 4 years to meet auditing
Services standards; 17 USC 106A(d); GC
§15813.5; GC §34090
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: PARKS, RECREATION & COMMUNITY SERVICES Page PR&CS-2 Image:

Destroy
Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description Retention Vital? Options M=Mfr after Comments I Reference
Imaged & S=Scan OC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions beain when the act is completed, and imolv a full file folder (e.o. last document+ 2 vears), since destruction is normellv performed bv file folder.

HOLDS: Litiqation, complaints, claims, public records act requests, audits and/or investiqations susoend normal retention oeriods (retention resumes after settlement or completion).

Parks, Mag, Yes: After Recreation & PRCS-007 Carpinteria Open Space Management Advisory p Mfr, OD, s /I QC'd & Department Preference; GC §34090 et Community Board -AGENDAS & STAFF REPORTS Ppr OD seq.

Services
Parks, Mag, Yes: After Recreation & PRCS-008
Carpinteria Open Space Management Advisory p Mfr, OD, S/1 QC'd& GC §34090(a) Community Board - MINUTES Ppr OD Services
Parks, When No Mag, Yes: After
Recreation & Evaluations/ Surveys (Programmatic Evaluations Content Not Substantive/ Preliminary Community
PRCS-009
of Recreation programs) Longer Mfr, OD, S/1 QC'd& drafts I Transitory records; GC §34090 Services
Required Ppr OD
Parks, Mag,
Recreation & Yes: After Department Preference; CCP §338; GC Community
PRCS-010 Incident Reports 3 years Mfr, OD, S/1 QC&OD §34090 Services
Ppr
Parks, Mag, Yes: After
Recreation & PRCS-011 Integrated Pest Management Advisory Committee p Mfr, OD, S/1 QC'd& Department Preference; GC §34090 et Community - AGENDAS & STAFF REPORTS Ppr OD seq.

Services
Parks, Mag, Yes: After
Recreation & PRCS-012
Integrated Pest Management Advisory Committee p Mfr, OD, S / I QC'd& GC §34090(a) Community -MINUTES Ppr OD
Services
Parks, Mag, Yes: After Department preference (participants can Recreation & PRCS-013 Junior Lifeguard Program 6 years Mfr, OD, S / I QC'd & be in program from 8 to 14 years); GC Community Ppr OD §34090
Services
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: PARKS, RECREATION & COMMUNITY SERVICES Page PR&CS-3 Image:

Destroy
Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description
Retention
Vital? Options M=Mfr after Comments I Reference
Imaged & S=Scan OC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is comoleted, and imolv a full file folder (e.a. last document+ 2 vears), since destruction is normallv oerformed by file folder.

HOLDS: Litiaation, comotsints, claims, ouolic records act reauests, audits and/or investiaations susoend normal retention oeriods (retention resumes after settlement or comoletion).

Parks, Mag, Yes: After Recreation &
Community
PRCS-014 Liability Waivers (if separate from another record) 2 years Mfr, OD, S / I QC'd & GC §34090 Services
Ppr OD
Parks, Mag, Yes: After Recreation & PRCS-015
Library Advisory Commission - AGENDAS & p Mfr, OD, S / I QC'd& Department Preference; GC §34090 et Community STAFF REPORTS Ppr OD seq.

Services
Parks, Mag, Yes: After Recreation & PRCS-016
Library Advisory Commission - AUDIO Minimum 2 Mfr, OD, SI I QC'd & Department preference; Audio Required Community RECORDINGS years Ppr OD for 30 days; GC §54953.5(b) Services
Parks, Mag, Yes: After Recreation &
Community
PRCS-017 Library Advisory Commission - MINUTES p Mfr, OD, S / I QC'd & GC §34090(a) Services
Ppr OD
Library Grants: CSLA (California Library Services
Act), LSCA (Library Services and Construction),
CLLS (California Library Literacy Services), LSTA
Community
(Library Services and Technology), IMLS Final Mag, Per California State Library Records (Institute of Museum & Library Services), and Yes: After Services I PRCS-018 Expenditure Mfr, OD, SI I Management Program Requirements Library PLF (Public Library Foundation) ONLY. For all + 5 years Ppr QC&OD (April 27, 1998); GC §34090
others, follow City-wide Schedule.
(SUCCESSFUL Reports, and Financial
Information) Send copy of application and award
to Administrative Services
Community When No Preliminary drafts; entered into Library Services I PRCS-019 Library Patron Applications Longer Mag, Ppr Information Management System; GC Library Required §34090 et seq.

CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: PARKS, RECREATION & COMMUNITY SERVICES Page PR&CS-4 Image:

Destroy
Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description
Retention
Vital? Options M=Mfr after Comments I Reference
Imaged & S=Scan OC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is completed, and imply a full file folder (e.a. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litiaation, comoleints, claims, oublic records act requests, audits and/or investiaations susoeno normal retention ietioas (retention resumes after settlement or completion).

Parks, Mag, Yes: After Recreation & Lifeguard Activity Report I Lifeguard Location Log Community
PRCS-020 / Operations and Events Log
2 years Mfr, OD, s /I QC'd & GC §34090 et seq.

Services
Ppr OD
Parks, Mag, Yes: After Department Preference; 29 CFR 1602.31 Recreation & Community
PRCS-021 Lifeguard Certifications 5 years Mfr, OD, S/1 QC'd & & 1627.3(b)(ii), GC §§ 3105, 12946, Services
Ppr OD 12960, 34090; 29 USC 1113
Parks, Park Facility Use Requests/ Field Rentals/ Mag, Yes: After Recreation & PRCS-022 Facility Use Applications and Permits 2 years Mfr, OD, S / I QC'd & GC §34090 et. seq. Community (includes insurance certificates and ABC permits, Ppr OD Services if required) Parks, Mag, Yes: After
Recreation & PRCS--023 Playground Equipment Inspections 5 years Mfr, OD, S / I QC'd& Department Preference; GC §34090 et Community Ppr OD seq.

Services
Parks, Mag, Yes: After
Recreation &
Community
PRCS-024 Pool Chemical Logs, Additions 2 years Mfr, OD, SI I QC'd & 40 CFR 70.6; GC §34090 Services
Ppr OD
Parks, Mag, Yes: After
Recreation & PRCS-025 Rosters / Sign-in / Sign-Out Sheets for classes 2 years Mfr, OD, SI I QC'd& GC §34090 Community and programs Ppr OD Services
Parks, When No Mag, Yes: After Content not substantive; Preliminary Recreation &
Community
PRCS-026 Schedules I Hours (classes and staff) Longer Mfr, OD, S / I QC'd & drafts not retained in the ordinary course Services
Required Ppr OD of business; GC §34090
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: PARKS, RECREATION & COMMUNITY SERVICES Page PR&CS-5 Image:

Destroy
Office of Total Media l=lmport Paper
Record (OFR) Retention No. Records Description
Retention
Vital? Options M=Mfr after Comments I Reference
Imaged & S=Scan OC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is comoletea, and imotv a full file folder (e.a. last document+ 2 vearsJ, since destruction is normallv oeriotmed by file folder.

HOLDS: Litigation, comoiemts, claims, oublic records act requests, audits and/or investiqetions susoend normal retention oeriods (retention resumes after settlement or comoletion).

Meets USDA Regulations; CA.

Department of Social Services requires 3
Parks, Mag, Yes: After
years for many records; CA DPSS MPP
Recreation & PRCS-027 Senior Nutrition 5 years Mfr, OD, SI I QC'd& §25-353, 25-815,38, 10-119.2; 24 CFR Community Ppr OD 570.502, 982.158; 29 CFR 97.42; GC
Services §8546.7; 2 CFR 200.333; Education
Code 8482.3(g)(1 )(F) and (2); 22 CCR
101221; GC §34090;
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Design Construction, Engineering, Environ Sustain., Fleet Facilities, Transportation) Page PW-1
Image: Destroy
Office of Retention No. Records Description Total Vital? Media l=lmport Paper after Record (OFR) Retention Options M=Mfr Imaged & Comments I Reference S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.a. last document+ 2 vears), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, oublic records act reauests, audits and/or investiaations susoerui normal retention oeriods (retention resumes after settlement or completion).

PUBLIC WORKS / ENGINEERING {CIP Land Develooment)
Public Works / Mag, Yes: After
Engineering
PW-001 Benchmarks p Mfr, OD, S/1 QC&OD Department Preference; GC §34090 Ppr
Benefit Assessment Districts / Community Mag, Public Works / Facilities Districts/ Landscape & Lighting Yes: After Engineering
PW-002 Districts/ Street Lighting Districts/ Special
p Mfr, OD, SIi QC&OD Department Preference; GC §34090
Districts
Ppr
Bonds: Private Development Labor & Materials, Release of Mag, Yes: After Security - Send original to City Clerk; GC City Clerk PW-003 Performance Bonds, Letters of Credit, Bond / Letter Mfr, OD, SIi Encroachment Permits, Monitoring Bonds, of Credit Ppr
QC&OD §34090
Capital Improvement Projects (CIP):

Some grant funding agencies require Administration File Completion + 10 years or
audits; Statute of Limitations for Errors &
Project Administration, Certified Payrolls, Certificate o1 After Funding Omissions is 10 years; Published Audit
Public Works/ Compliance, Construction Manager's Logs, Agency Yes: Until Mag, Yes: After Standards=4-7 years; Statute of
Engineering
PW-004 Correspondence, Costs, Estimates, Daily Inspections, Audit, if Completed Mfr, OD, SIi QC&OD Limitations: Contracts & Spec's=e years, Insurance Certificates, Preliminary Notices, Project
required,
Ppr Wrongful Death=comp. + 5 years,
Schedules, Public Relations, Meeting Agendas & Developers=comp. + 10 years; Statewide Minutes, Monthly Reports, Notices, Real Estate
whichever is
guidelines propose termination + 5 years;
Appraisals, RFls / RFQs, Safety. SWPPP / WPCP,
longer CCP §337 et. seq., GC §34090
etc.

Capital Improvement Projects (CIP):

Department preference; retained for Permanent File
disaster preparedness purposes;
Plans, RFP / Specifications & Addenda, Successful Mag,
Statewide guidelines propose Permanent
Public Works/ PW-005 Proposal, Change Orders, El Rs, Negative p Yes: Until Mfr, OD, S/1 Yes: After for Infrastructure plans; Final Engineering Declarations, Categorical Exemptions, Materials Completed Ppr QC&OD environmental determinations are
Testing Reports, Grading Permits, Hazardous required to be kept a "reasonable period Materials, Notice of Completion, Photos, Record of time"; 14 CCR §15095(c); CCP §337 Drawings, Soils Reports, Studies, Submittals, et. seq., GC §34090 Survevs, etc.

CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Design Construction, Engineering, Environ Sustain., Fleet Facilities, Transportation) Page PW-2
Image: Destroy
Office of Retention No. Records Description Total
Vital? Media l=lmport Paper after Comments I Reference Record (OFR) Retention Options M=Mfr Imaged & S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beain when the act is completed, and imot» a full file folder (e.a. last document+ 2 vears), since destruction is normallv performed bv file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods retention resumes after settlement or completion).

Public Works / Design & Construction Standards - Authored by Mag, Yes: After Engineering
PW-006 the City for Construction of City Infrastructure p Mfr, OD, S/1 QC&OD Department Preference; GC §34090 (CIP or Land Development) Ppr
Public Works/ Downtown-T Business Advisory Board - Minimum 2 Mag, Yes: After Department Preference (the Annual
PW-007 Mfr, OD, S/1 Report is retained in the City Council Engineering AGENDAS & STAFF REPORTS years Ppr QC'd & OD Agenda Packet); GC §34090 et seq.

Public Works / Downtown-T Business Advisory Board - AUDIO Minimum 2 Mag, Yes: After Department preference; Audio Required PW-008 Mfr, OD, SIi Engineering RECORDINGS years Ppr QC'd & OD for 30 days; GC §54953.S(b)
Public Works I Downtown-T Business Advisory Board -
Mag, Yes: After
Engineering
PW-009

MINUTES
p Mfr, OD, S / I QC'd & OD GC §34090( a)
Ppr
Public Works/ Drawings, Maps, and Record Drawings, Large- Mag, Yes: After Engineering
PW-010 Format Drawings, Survey Record Maps, p Yes (all) Mfr, OD, S/1 QC&OD Drafts should be destroyed; GC §34090 Capital Improvement Project "As-Built" Ppr
Engineering Studies/ Surveys (Public Right-of- Mag, Public Works I PW-011 Way) - Geotechnical and Soil Reports/ p Mfr, OD, SI I Yes: After Department Preference; GC §34090 Engineering Hydrology Reports/ Preliminary Studies/ Ppr QC&OD
Project Assessments
Engineering Permits/ Encroachment Permits:

Public Works I PW-012 Permanent (Structures in the City's Right of p Yes: Until Mag, Ppr S / I Yes: After Department Preference; GC §34090 Engineering Way, Retaining Walls, etc.). Completion QC&OD Includes Insurance Certificates
Engineering Permits/ Encroachment Permits:

Temporary (Street Permits, Temporary .

Public Works/ PW-013 Construction, Sidewalk Repairs, Traffic Control, Expiration + Yes: Until Mag, Ppr S/1 Yes: After GC § 34090 Engineering Transportation Permits, Utility Cuts (Installation 2 years Completion QC&OD & Patching}, etc.)
Includes Insurance Certificates
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Design Construction, Engineering, Environ Sustain., Fleet Facilities, Transportation) Page PW-3
Image: Destroy
Office of Retention No. Records Description
Total Vital? Media l=lmport Paper after
Record (OFR) Retention Options M=Mfr Imaged & Comments I Reference S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions beain when the act is comoleted, and imoiv a full file folder (e.a. last document+ 2 vears), since destruction is normally oerformed by file folder.

HOLDS: Litiaation, comoleints, claims, oubtic records act requests, audits and/or investiaations susoerui normal retention periods (retention resumes after settlement or completion).

Not all internal communications and
Environmental Determinations: Environmental notes are required to be saved; "E-mails Impact Reports (EIRs), Negative Declarations,
that do not provide insight into the project
etc.) I CEQA - Where Engineering is the Lead Project Mag, or the agency's CEQA compliance with
Public Works I PW-014 Approval or Mfr, OD, SI I Yes: After respect to the project - are not within the Engineering Correspondence and staff notes that provide Denial Ppr
QC&OD scope of section 21167.6, subdivision (e)
insight into the project or the agency's CEQA
+ 2 years and need not be retained." Golden Door
Properties, LLC v. Superior Court of San
compliance with respect to the project Diego County (2020) 53 Cal.App.5th 733; PRC 21167,6; GC §34090
Public Works / Flood Plain Management I NFIP (National Flood Mag, Yes: After Engineering
PW-015 Insurance Program) I FEMA - Insurance p Mfr, OD, S/1 QC&OD Department Preference; GC §34090 Studies, Rate Studies, Elevation Certificates Ppr
Land Development: Administrative Records Mag,
Statute of Limitations is 4 years; 10 years
Public Works / Completion + Yes: Until Yes: After for Errors & Omissions; land records are Engineering
PW-016 Construction Inspections, Photos, Progress 10 years Completed Mfr, OD, SIi QC&OD permanent by law; CCP §§337. 337.1 (a), Meetings, Project Schedules, etc. Ppr 337.15, 343; GC §34090 Land Development: Permanent Records Department preference; retained for Abandonments, Certificate of Acceptance / disaster preparedness purposes; Approval (copy), Dedications, Deeds (copies) Mag,
Statewide guidelines propose Permanent
Public Works I PW-017 Drainage, Driveway, Easements (copies), p Yes: Until Mfr, OD, S/1 Yes: After for Infrastructure plans; Final Engineering Geotechnical and Soil Reports / Hydrology Completed Ppr QC&OD environmental determinations are
Reports, Private Lab Verifications, Testing Lab required to be kept a "reasonable period Final Reports, Rights ofWay (copies), Studies, of time"; 14 CCR §15095(c); CCP §337 Reports, etc. et. seq., GC §34090
Public Works I
License Agreements Permanent Yes: Until Yes: After
Engineering
PW-018 (Encroachments/ Structures on City Property.) p
Completion
Mag, Ppr SIi QC&OD
Department Preference; GC §34090
Includes Insurance Certificates
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Design Construction, Engineering, Environ Sustain., Fleet Facilities, Transportation) Page PW-4
Image: Destroy
Office of Retention No. Records Description Total Vital? Media l=lmport Paper after Comments I Reference Record (OFR) Retention Options M=Mfr Imaged &
S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions beoin when the act is completed, and imply a full file folder (e.o. last document+ 2 years), since destruction is normally performed by file folder.

HOLDS: Litiaation, compleinis, claims, oublic records act reauests, audits and/or investiaations susoend normal retention oeriods (retention resumes after settlement or completion).

Public Works/ Prop. 218 (Property-based fees - Notice,
Engineering
PW-019 Mailing List, Protest Letters I Ballots, 2 years Mag, Ppr GC §53753(e)(2) Tabulation
..

Recorded Documents I Real Property: Deeds, Mag, Yes: After Send all finals to the City Clerk; GC City Clerk PW-020 Easements, Right of Ways, Abandonments I p Mfr, OD, S / I QC&OD §34090(a) Vacation, Liens/ Lien Releases Ppr Public Works I Mag, Yes: After
Engineering
PW-021 Subdivision Maps/ Parcel Maps p Yes (all) Mfr, OD, S/I QC&OD Department Preference; GC §34090 Ppr
Police, Sheriff,
Copies - Mag, When No Yes: After
or State of PW-022 Traffic Collision Reports / SWTRS Longer Mfr, OD, S/1 QC&OD copies; GC §340$0.7
California Required Ppr
Public Works/ Mag, Yes: After
Engineering
PW-023 Traffic Counts I Traffic Studies 10 years Mfr, OD, SI I QC&OD Department preference; GC §34090 Ppr
Public Works / Traffic Safety Committee - AGENDAS & Minimum 2 Mag, Yes: After Department Preference; GC §34090 et PW-024 Mfr, OD, SI I Engineering STAFF REPORTS years Ppr QC'd & OD seq.

Public Works / Traffic Safety Committee - AUDIO Minimum 2 Mag, Yes: After Department preference; Audio Required PW-025 Mfr, OD, SI I Engineering RECORDINGS years Ppr
QC'd & OD for 30 days; GC §54953.S(b)
Public Works/ Mag, Yes: After
Engineering
PW-026 Traffic Safety Committee - MINUTES p Mfr, OD, SI I QC'd & OD GC §34090(a) Ppr
Public Works/ Mag, Yes: After
Engineering
PW-027 Traffic Safety Requests (Speed Humps, etc.) 10 years Mfr, OD, SI I QC&OD Department preference; GC §34090 Ppr
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Design Construction, Engineering, Environ Sustain., Fleet Facilities, Transportation) Page PW-5
Image: Destroy
Office of Retention No. Records Description
Total Vital? Media !=Import Paper after Comments I Reference Record (OFR) Retention Options M=Mfr Imaged & S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.q. last document+ 2 vears), since destruction is normellv performed by file folder.

HOLDS: Litiaation, comoteints, claims, oubuc records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Copies - Mag, Traffic Speed Surveys (certified by City Council When No Yes: After Presented to the City Council in the City Clerk PW-028 Resolution) Longer Mfr, OD, SI I QC&OD Council Agenda Packet; GC §34090.7
Required Ppr
Public Works/ Mag, Yes: After
Engineering
PW-029 Traffic Stop Sign Warrants 10 years Mfr, OD, SI I QC&OD Department preference; GC §34090 Ppr
Public Works / Tree Advisory Board - AGENDAS & STAFF Minimum 2 Mag, Yes: After Department Preference; GC §34090 et PW-030 Mfr, OD, SI I Engineering REPORTS years Ppr
QC'd & OD seq.

Public Works / Minimum 2 Mag, Yes: After Department preference; Audio Required Engineering
PW-031 Tree Advisory Board - AUDIO RECORDINGS Mfr, OD, S / I years QC'd & OD for 30 days; GC §54953.5(b) Ppr
Public Works / Mag, Yes: After
Engineering
PW-032 Tree Advisory Board - MINUTES p Mfr, OD, SI I QC'd & OD GC §34090(a) Ppr

PUBLIC WORKS I STREET MAINTENANCE
Public Works / Issue Date+
Mag, Yes: After
Street PW-033 AQMD Permits - for Generators, etc. 5 years Mfr, OD, S / I QC&OD 40 CFR 70.6; GC §34090
Maintenance Ppr
Public Works / Fleet - Pre-Trip Inspections/ Vehicle Safety Mag, Yes: After Street PW-034 Checks/ Daily Vehicle Inspections/ Daily 2 years Mfr, OD, S / I QC&OD GC §34090; 13 CCR 1234(c) Maintenance Equipment Checks Ppr
Public Works / Mag, Yes: After 22 CCR 66266.130(c)(5), H&S Street PW-035 Fleet - Used Oil Disposal Manifests 3 years Mfr, OD, S / I QC&OD §25250.1 B(b), 25250.19(a)(3) et seq.

Maintenance Ppr
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Design Construction, Engineering, Environ Sustain., Fleet Facilities, Transportation) Page PW-6
Image: Destroy
Office of Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments I Reference Record (OFR) Retention Options M=Mfr Imaged & S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.q. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litiaation, complaints, claims, public records act reauests, audits and/or investiaations suspend normal retention periods (retention resumes after settlement or completion).

Department Preference; If a motor
Disposal of carrier, required for 18 months after
Public Works / Fleet - Vehicle & Equipment History Files Vehicle or Mag, Yes: After vehicle is sold; CHP requires life of
Street PW-036 Equipment+
Mfr, OD, S / I QC&OD vehicle; OSHA requires 1 year; 8 CCR § Maintenance Maintenance, Brakes, Smog Certificates, etc. 2 years Ppr 3203(b)(1); 49 CFR 396.21(b)(1); 49 CFR
396.3; CCP §337 et. seq., 3 CCR 1234(f);
GC §34090
Public Works/ Mag, Yes: After AQMD Rule 1470; Form 400-E-13a Street PW-037 Generator Operation Logs & Inspections 5 years Mfr, OD, S / I QC&OD instructions; GC §34090 Maintenance Ppr
Public Works/ Operations & Maintenance Manuals (O&M Life of Mag, Yes: After Department Preference; GC §34090 et. Street PW-038 Facility or Mfr, OD, SI I Maintenance
Manuals) Equipment Ppr
QC&OD seq.

Public Works / Pressure Vessel Certifications or Permits (Air Expiration of Mag, Yes: After Department preference; GC §34090 et.

Street PW-039 Certificate or Mfr, OD, S / I
Maintenance
Compressors, Propane, etc.) Permit Ppr
QC&OD seq.

Previous SDS / MSDS may be obtained
from a service; SDS / MSDS may be
destroyed as long as a record of the
Public Works / Safety Data Sheet (SDS) / Material Safety Data Mag, chemical / substance / agent, where &
Sheet (MSDS) I Chemical Use Report Form (or Yes: After when it was used is maintained for 30 Street PW-040
records of the chemical / substance / agent,
30 years Mfr, OD, SI I QC&OD years; Applies to qualified employers; Maintenance where & when it was used) Ppr Claims can be made for 30 years for toxic substance exposures; 8 CCR
3204(d)(1 )(B)(2 and 3), 29 CFR
1910.1020(d)(1)(i), GC §34090
Public Works / Service Requests - CRM / CMMS DATABASE
Street PW-041 (Computerized Maintenance Management Indefinite Mag Data is interrelated; GC §34090 Maintenance System)
Public Works / Service Requests - All Information Entered in When No Mag, Yes: After Preliminary drafts (the database is the Street PW-042 CRM / CMMS Database Longer Mfr, OD, SI I QC&OD original); GC §34090 Maintenance (Paper drafts) Required Ppr
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Design Construction, Engineering, Environ Sustain., Fleet Facilities, Transportation) Page PW-7
Image: Destroy
Office of Retention No. Records Description
Total Vital? Media l=lmport Paper after Comments I Reference Record (OFR) Retention Options M=Mfr Imaged & S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.q. last document + 2 years), since destruction is normally performed bv file folder.

HOLDS: Litiaation, complaints, claims, public records act requests, audits and/or investiaations suspend normal retention periods {retention resumes after settlement or completion).

Service Requests - NOT entered in CRM I
Public Works / CMMS Database (or partial information entered Mag, Street PW-043 into CMMS Database) 5 years Mfr, OD, SI I Yes: After City Preference; CCP §§338 et seq., 340 Maintenance
(Division providing service retains originals; Ppr
QC&OD et seq., 342, GC §34090
Division requesting service is considered a
copy)
Public Works / Streets - Sidewalk Maintenance, Grinding, Mag, Yes: ·After Street PW-044 5 years Mfr, OD, s /I Department preference; GC §34090 Maintenance
Asphalt Ramping (Logs and Forms) Ppr QC&OD
Public Works/
Street PW-045 Tree DATABASE (West Coast Arborists Indefinite Mag Data is interrelated; GC §34090 Maintenance
Public Works / Mag, Yes: After Street PW-046 Tree Maintenance, Trimming, Arborists Reports 5 years Mfr, OD, S / I QC&OD Department preference; GC §34090 Maintenance Ppr
Public Works / Mag,
Department Preference (the Regional
Yes: After Notification Center has the obligation to
Street PW-047 Underground Service Alerts (USA's) / Dig Alerts 3 years Mfr, OD, S / I QC&OD retain the notice for 3 years); GC Maintenance Ppr §§4216.2(d) & 4216.3(d), GC §34090

PUBLIC WORKS/ SUSTAINABILITY & ENVIRONMENT
Public Works / Air Quality Programs (Participants/ Vouchers, Minimum 2 Mag, Yes: After Sustainability & PW-048 Total Daily Mileage Survey (TOM), Ride Mfr, OD, S / I QC&OD Department Preference; GC §34090 Environment Sharing, Trip Reduction Programs, etc.
years Ppr
Public Works/ Minimum 2 Mag, Yes: After Sustainability & PW-049 Energy/ Climate Change Mfr, OD, SI I QC&OD Department Preference; GC §34090 Environment
years Ppr
Public Works / Minimum 2 Mag, Yes: After
Sustainability & PW-050 Flood Mitigation / Flood Control Mfr, OD, SI I QC&OD Department Preference; GC §34090 Environment
years Ppr
Public Works / Mag, Yes: After
Sustainability & PW-051 Solid Waste Franchise Agreement Management 10 years Mfr, OD, S / I QC&OD Department Preference; GC §34090 Environment Ppr
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Design Construction, Engineering, Environ Sustain., Fleet Facilities, Transportation) Page PW-8
Image: Destroy
Office of Retention No. Records Description Total Vital? Media l=lmport Paper after Comments I Reference Record (OFR) Retention Options M=Mfr Imaged & S=Scan QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.a. last document + 2 years), since destruction is normally performed bv file folder.

HOLDS: Litiaation, comoteints, claims, oublic records act reauests, audits and/or invesiiaetions susoend normal retention oenoas (retention resumes after settlement or comotetion).

Solid Waste Recycling / AB 939 Compliance / Department preference; required for 5 SB 1383 Compliance (Organic Waste Collection years; Low-Carbon Fuel Standard
Public Works/ and Recycling) . CalRecycle Annual Waste Mag, Yes: After regulations credits can be received for 10 Sustainability & PW-052 Diversion Report/ Measure D annual report/ 10 years Mfr, OD, S / I QC&OD years, and are eligible for an extension; Environment Form 303 report (HHW report)/ CalREcycle Ppr 14 CCR§ 18995.2; H&S §39730.7; GC Used Oil report/ CalREcycle Bottles & Cans §34090 report, etc.

Public Works / Solid Waste Services/ Hauler Quarterly
,
Sustainability & PW-053 10 years Mag, Ppr Department Preference; GC §34090 Environment Reports
Public Works / Mag, Yes: After
Sustainability & PW-054 Solid Waste Tonnage Reports/ Statistics 10 years Mfr, OD, S / I QC&OD Department preference; GC §34090 Environment Ppr
Public Works / Mag, Yes: After
Sustainability & PW-055· Solid Waste: Construction Waste Management 10 years Mfr, OD, s QC&OD Department Preference; GC §34090 Environment Ppr
Public Works / Mag, -
Yes: After Department Preference (3 years is
Sustainability & PW-056 Solid Waste: Events/ HHW Events 10 years Mfr, OD, s QC&OD required); 14 CCR 18812.4; GC §34090 Environment Ppr
Public Works / Mag,
Required for a minimum of 5 years; 40
Yes: After CFR 122.41U)(2); SWRCB Order 2006-
Sustainability & PW-057 Stormwater Illicit Discharges 5 years Mfr, OD, S / I QC&OD 03; 40 CFR §§122.21, 122.41, 122.44; Environment Ppr GC §34090
Public Works/ Stormwater Inspections (Business Inspections, Mag, Department Preference; (Federal
Yes: After mandate is 3 years SWRCB Order 2006-
Sustainability & PW-058 O&M related inspections, and Development 5 years Mfr, OD, S / I QC&OD 03; 4§§122.21, 122.41, 122.44; GC Environment Inspections) Ppr §34090
Public Works/ Mag, Yes: After
Department Preference; (Federal
Sustainability & PW-059 Stormwater: NPDES Annual Reports 5 years Mfr, OD, S / I QC&OD mandate is 3 years0; 40 CFR §§122.21, Environment Ppr 122.41, 122.44
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Design Construction, Engineering, Environ Sustain., Fleet Facilities, Transportation) Page PW-9
Image: Destroy
Office of Retention No. Records Description
Total Vital? Media !=Import Paper after Comments I Reference Record (OFR) Retention Options M=Mfr Imaged & S=Scan QC'd?
If the record is not listed here, refer to the Retention for Citv-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.q. last document+ 2 years), since destruction is normally performed by file folder.

HOLDS: Litiaation, complaints, claims, public records act reauests, audits and/or investiaations suspend normal retention periods retention resumes after settlement or completion).

Public Works / Expiration +
Mag, Yes: After Department Preference; (Federal
Sustainability & PW-060 Stormwater: NPDES Permits I MS-4 Permits 5 years Mfr, OD, S / I QC&OD mandate is 3 years); 40 CFR §§122.21, Environment Ppr 122.41, 122.44; CCP §337 et seq.

Public Works / Superseded Mag, Yes: After Sustainability & PW-061 Strategic Plans, Resource Conservation Plans + 2 years
Mfr, OD, SI I QC&OD Department Preference; GC §34090
Environment Ppr
Public Works I Mag,
Department Preference; (NPDES
Sustainability & PW-062 Watershed Data
Minimum 5 Mfr, OD, S / I Yes: After mandate is 3 years SWRCB Order 2006- Environment years Ppr
QC&OD 03; 4§§122.21, 122.41, 122.44; GC
§34090
.,/
CARPINTERIA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

City of Carpinteria

COUNCIL AGENDA STAFF REPORT
October 9, 2023

ITEM FOR COUNCIL CONSIDERATION
Agreement for Operation of a Countywide Library System between the County of Santa Barbara and the City of Carpinteria.

STAFF RECOMMENDATION
Approve and authorize the Mayor to execute the Library Agreement between the County of Santa Barbara and the City of Carpinteria.

Sample Motion:

I move to approve and authorize the Mayor to execute the Library Agreement between the County of Santa Barbara and the City of Carpinteria.

BACKGROUND
On July 1, 2022, the City of Carpinteria began managing the Carpinteria Community Library in the established Library Zone 5. Zone 5 includes the City of Carpinteria and unincorporated areas from the Ventura County Line to Toro Canyon. The service area population estimate for Zone 5 for fiscal year 2023-2024 is 16,535.

As one of the five Managing Cities 1 providing library services to unincorporated areas and branch libraries within Santa Barbara County, the City of Carpinteria is required to enter the Library Agreement with the County for the operation of the Countywide Library System (Attachment A).

Each year the County of Santa Barbara enters into a Library Agreement with the Managing Cities in order to operate a network of library services. The stated purpose of the Library Agreement includes to provide open access to resources and ideas that inspire learning, promote reading, and enhance community life to all inhabitants of the 1 Includes Santa Barbara, Lompoc, Santa Maria, Goleta, and Carpinteria Countywide Library Agreement
October 9, 2023