Agenda packet, regular meeting — Cathedral City City Council, August 9, 2023 (part 2 of 3)

3633 East Inland Empire Boulevard, Suite 900 | Ontario, California 91764 | T 909.912.6900 | www.tylin.com

The additional funds will be included in TYLin Task 4, Post-Construction Services, and TYLin’s OD Budget as follows:

Firm Original
Budget
Amount
Previous
Reallocated
Amount

NEW
Reallocated
Amount
Revised
Budget
Amount
(as of
05/31/23)
Amount
Billed
(as of
03/31/23)
Remaining
Budget
(as of
03/31/23)
TYLin Task 4
Post-Construction Services $7,636.96 $7,200.77 $14,253.83 $29,091.56 $14,798.52 $14,293.04 TYLin - Other Direct Costs
Mileage $11,600.00 ($432.00) $727.70 $11,895.70 $11,167.68 $728.02

Please advise if this request is acceptable. Should you have any questions, please do not hesitate to contact the me at: C. 619.961.8849 | [email protected]

Sincerely, City of Cathedral City

John Buckley, P.E. John A. Corella, P.E.

Deputy Resident Engineer Director of Engineering/Public Works TYLin

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Packet Pg. 174
Attachment: T.Y. Lin - Amendment No. 2 (3854 : Amendment No. 2 to the Agreement for Professional CM Services with T.Y. Lin)

Cathedral City Page 1 of 2 Printed on 8/3/2023

Staff Report

City Council

Item No. 3.J

Meeting Date: August 9, 2023
From: Tracey Hermosillo, City Clerk
Title: Designation of Voting Delegate and Alternate for the League of California Cities Annual Business Meeting on September 22, 2023

RECOMMENDATION:

To adopt a Resolution designating Councilmember Raymond Gregory as the Voting Delegate to represent Cathedral City at the League of California Cities Annual Business Meeting, which will be held on September 22, 2023.

BACKGROUND:

Cathedral City is a member of the League of California Cities. Each year the League holds an Annual Conference. This year the Conference will be held September 20-22, 2023, in Sacramento at the SAFE Credit Union Convention Center.

DISCUSSION:

An important part of the Annual Conference is the Annual Business Meeting , which will be held on Friday, September 22, 2022. At this meeting, the League membership will consider and take action on resolutions that establish League policy. In order for Cathedral City to vote at the Annual Business Meeting, Council must designate a voting delegate and up to two alternates.

Procedures have been established that are intended to ensure the integrity of the voti ng process at the Annual Business Meeting and are attached in the letter d ated June 21, 2023 (Attachment A). As indicated in the letter and consistent with the League bylaws, it is requested that the City Council, by resolution, designate a voting delegate and alternates to represent the City at this meeting. This resolution m ust be submitted to the League no later than August 28 , 202 3. This year Councilmember Raymond Gregory is the only member of the City Council attending the conference and therefor it is staff’s recommendation that the City Council designate him as the voti ng delegate for the annual business meeting. A ttached for Council’s co nsideration is a Resolution (Attachment B) which includes the designation of Councilmember Raymond Gregory as the Voting Delegate, which will satisfy the League’s requirements enabling Cathedral City to participate in the Annual Business Meeting.

FISCAL IMPACT:

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Cathedral City Page 2 of 2 Printed on 8/3/2023
There is no fiscal impact with this action.

ATTACHMENTS:
2023 Voting Delegate Packet
League Resolution 2023

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1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, June 21, 2023
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
L
eague of California Cities Annual Conference and Expo, Sept. 20-22, 2023, Sacramento SAFE Credit Union Convention Center
Ev
ery year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Tak
ing place on Sept. 22, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To ca
st a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Pl
ease complete the attached voting delegate form and email it to Cal Cities office no later than Monday, August 28.

New
this year, we will host a pre-conference information session for voting delegates to explain their role. Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre- conference communications with voting delegates.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Act
ion by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council.

Pl
ease note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Council Action Advised by August 28, 2023

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Packet Pg. 177
Attachment: 2023 Voting Delegate Packet (3846 : Designation of Voting Delegate and Alternate for the League of CA Cities Annual Business

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.

For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the SAFE Credit Union Convention Center in Sacramento, will be open at the following times:

Wednesday, Sept. 20, 8:00 a.m.- 6:00 p.m. and Thursday, Sept. 21, 7:30 a.m.- 4:00 p.m. On Friday, Sept. 22, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Monday, Aug. 28. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Voting Delegate/Alternate Form
• Information Sheet: Cal Cities Resolutions and the General Assembly

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Attachment: 2023 Voting Delegate Packet (3846 : Designation of Voting Delegate and Alternate for the League of CA Cities Annual Business

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org

General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

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Attachment: 2023 Voting Delegate Packet (3846 : Designation of Voting Delegate and Alternate for the League of CA Cities Annual Business CITY: ________________________________________
202
3 ANNUAL CONFERENCE

VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Monday, August 28, 2023.

Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.

To vote at the General Assembly, voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.

Please note: Voting delegates and alternates will be seated in a separate area at the General Assembly. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the voting delegate desk.

1. VOTING DELEGATE
Name:

Title:

2. VOTING DELEGATE - ALTERNATE
Name:

Title:

Email: _______________________________
Email: ______________________________

3. VOTING DELEGATE - ALTERNATE
Name:

Title:

Email: _____________________________

ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND

ALTERNATES OR
ATTEST: I affirm that the information provided reflects action by the city council to

designate the voting delegate and alternate(s).

Na
me: ____________________________________ Email: _________________________________ Mayor or City Clerk: ________________________ Date: __________ Phone: ________________ (circle one) (signature)
Please complete and email this form to [email protected] by Monday, August 28, 2023.

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Packet Pg. 180
Attachment: 2023 Voting Delegate Packet (3846 : Designation of Voting Delegate and Alternate for the League of CA Cities Annual Business Sixty days before the
Annual Conference and
Expo, Cal Cities members
may submit policy
proposals on issues of
importance to cities. The
resolution must have the concurrence
of at least five additional member cities
or individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions
Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure that we are representing California cities with one voice. These policies directly guide Cal Cities advocacy to promote local decision-making, and lobby against statewide policy that erodes local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how Resolutions and the General Assembly works.

The petitioned resolution
is an alternate method
to introduce policy
proposals during the
annual conference. The
petition must be signed by
voting delegates from 10% of member
cities, and submitted to the Cal Cities
President at least 24 hours before the
beginning of the General Assembly.

Petitioned Resolutions
The Cal Cities President
assigns general resolutions
to policy committees where
members review, debate,
and recommend positions for
each policy proposal. Recommendations are
forwarded to the Resolutions Committee.

Who’s who
The Resolutions
Committee includes
representatives from
each Cal Cities diversity
caucus, regional
division, municipal
department, policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly
is a meeting of the
collective body of
all voting delegates —
one from every
member city.

Seven Policy
Committees meet
throughout the year to
review and recommend
positions to take on
bills and regulatory
proposals. Policy
committees include
members from each Cal
Cities diversity caucus,
regional division,
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions Committee.

Potential Cal Cities bylaws amendments are also
considered at this meeting.

Cal Cities policy
development is a
member-informed
process, grounded
in the voices and
experiences of city
officials throughout
the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions Committee
considers all resolutions.

General Resolutions approved1
by either a policy committee
or the Resolutions Committee
are next considered by the General
Assembly. General resolutions not approved,
or referred for further study by both a policy
committee and the Resolutions Committee
do not go the General Assembly. All
Petitioned Resolutions are considered by the
General Assembly, unless disqualified.2
• Voting delegates will receive increased communications to prepare them for their role during the General Assembly.
• The General Assembly will take place earlier to allow more time for debate and discussion.
• Improvements to the General Assembly process will make it easier for voting delegates to discuss and debate resolutions.

What’s new in 2023?
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).

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Attachment: 2023 Voting Delegate Packet (3846 : Designation of Voting Delegate and Alternate for the League of CA Cities Annual Business RESOLUTION NO. 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CATHEDRAL CITY,

CALIFORNIA, DESIGNATING A VOTING DELEGATE REPRESENTING

CATHEDRAL CITY AT THE LEAGUE OF CALIFORNIA CITIES ANNUAL BUSINESS MEETING TO BE HELD ON SEPTEMBER 22, 2023

WHEREAS, the League of California Cities (“League”) will be holding its 2022 Annual Conference from September 20, 2023, to September 22, 2023, at the Sacramento SAFE Credit Union Convention Center; and

WHEREAS, the League’s Annual Business Meeting will be held on Friday, September 22, 2023, during the General Assembly of the Annual Conference; and

WHEREAS, in order for Cathedral City to participate in the 20 23 Annual Business Meeting, the League bylaws require the City Council to designate a voting delegate and up to two alternate voting delegates by resolution; and

WHEREAS, the City Council desires to designate a voting delegate to represent Cathedral City at the Annual Business Meeting to be held on September 22, 2023;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CATHEDRAL CITY,

CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. Raymond Gregory is hereby designated as the Voting Delegate representing Cathedral City at the Annual Business Meeting to be held on September 22, 2023.

SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of resolutions.

PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council for the City of Cathedral City held on this 9th day of August, 2023.

Rita Lamb, Mayor
ATTEST:

Tracey R. Hermosillo, City Clerk

APPROVED AS TO FORM:

____________________________
Eric Vail, City Attorney

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Attachment: League Resolution 2023 (3846 : Designation of Voting Delegate and Alternate for the League of CA Cities Annual Business RESOLUTION NO. 2023-

Page 2 ends

I, TRACEY R. HERMOSILLO, CITY CLERK of the City of Cathedral City, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Cathedral City held on the 9th day of August 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Tracey R. Hermosillo, City Clerk

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Attachment: League Resolution 2023 (3846 : Designation of Voting Delegate and Alternate for the League of CA Cities Annual Business

Cathedral City Page 1 of 3 Printed on 8/3/2023

Staff Report

City Council

Item No. 3.K

Meeting Date: August 9, 2023
From: Eugenia Torres, Human Resources Manager
Title: Approve an Amendment to the CCPFA Memorandum of
Understanding

City Council

RECOMMENDATION:

To approve an Amendment to the M emorandum of Understanding between the City of Cathedral City and Cathedral City Professional Firefighters Association (CCPFA).

BACKGROUND:

The City and The Cathedral City Professional Firefighters Association (CCPFA) have been negotiating a successor Memorandum of Understanding (MOU) over the past few months. The negotiation teams reached a full agreement for a three (3) year contract for the period of January 1, 2023, through December 31, 2025.

DISCUSSION:

The terms agreed to by the parties include the following:

1. Term – January 1, 2023 – December 31, 2025 (3-year term)

2. Gender Pronoun Replacement – All references to he/she change to “employee”, All references to his/her change to “their”.

3. Salary Increase –
A. 3% effective after ratification (effective May 28, 2023) B. 3% effective the first pay period following January 1, 2024 C. 3% effective the first pay period following January 1, 2025

4. Bilingual – Increase by $10 per pay period. Simplify the bilingual process by eliminating the annual testing.

5. Sick Leave – Allowing use of accrued sick leave whether injury or illness occurred at work or not.

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6. Probation Period – Clarify the MOU to match the practice.

7. Satisfactory Completion of Probation Period – Update language with administrative process.

8. Certificate and Degree incentive – New reference from Fire Officer Certificate to Company Officer/Fire Officer Certificate.

9. New Article | Live Within City Limits –

A. Employees hired on or after January 1, 2023, shall live within 150 miles of the City limits by the end of their probationary period.

B. Employees hired before January 1, 2023, grandfathered with stipulations (delayed implementation until December 31, 2025).

10. Remove duplicate sections from Personnel Rules:
i. Military Duty
ii. Family Medical Leave

11. Holidays – Follow the Annual Holiday Council Resolution; The City will not lower the number of CalPERS holidays that currently exist and will report holidays as required per the guidelines and requirements.

12. New Article – provides the ability to grieve du plicate articles housed in the Personnel Rules.

13. Health Insurance – Increase health cap effective:

i. January 1, 2024, by:

Single = $23.72
Single + 1 = $47.43
Family = $61.66

i. January 1, 2025, by:

Single = $100.00
Single +1=$100.00
Family = $100.00

ii. HRA Contribution – Increase by $25 per mont h effective August 1, 2023

14. Life Insurance – Memorialize the benefits employees receive

15. Vacation – Remove policy reference.

16. Deferred Compensation – Increase by $10 per pay period

17. Unlimited shift trades subject to Chief approval

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FISCAL IMPACT:

For the period January 1, 2023 – December 31, 2025, three (3) percent/year was the budgeted increase. These increases result in an additional $116,153 impact for the three-year period.

ATTACHMENTS:

Cathedral City- CCPFA 01.01.23-12.31.25

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City of Cathedral City

MEMORANDUM OF

UNDERSTANDING

CATHEDRAL CITY PROFESSIONAL

FIREFIGHTERS ASSOCIATION
(CCPFA)
JANUARY 1, 2023 –DECEMBER 31, 2025

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Attachment: Cathedral City- CCPFA 01.01.23-12.31.25 (3844 : MOU AMENDMENT BETWEEN THE CITY OF CATHEDRAL CITY AND CCPFA) CCPFA MOU | January 1, 2023 – December 31, 2025 1 | P a g e

Contents
ARTICLE 1: SEVERABILITY ............................................................................................................................. 5 ARTICLE 1.1: MAINTENANCE OF MEMBERSHIP ............................................................................................ 5 ARTICLE 2: STRIKES AND/OR JOB ACTIONS ................................................................................................... 6 ARTICLE 3: TERM ........................................................................................................................................... 6 ARTICLE 4: SALARY INCREASES...................................................................................................................... 6

4.1 Salary Increase. ............................................................................................................................. 6 ARTICLE 5: WORK PERIOD AND WORK SCHEDULE ....................................................................................... 6

5.1 Work Period. ................................................................................................................................. 6

5.2 Work Schedule .............................................................................................................................. 6 ARTICLE 6: GENERAL PROVISIONS ................................................................................................................ 7

6.1 Equal Employment Opportunity ................................................................................................... 7

6.2 Safety and Health ......................................................................................................................... 7

6.3 Employee Activities ...................................................................................................................... 7

6.4 Inconsistent Employee Activities .................................................................................................. 7

6.5 Improper Use of City Equipment Prohibited. ............................................................................... 8

6.6 Political Activity. ........................................................................................................................... 8

6.7 Criminal Conviction - Ineligibility for Employment ....................................................................... 8

6.8 Smoking ........................................................................................................................................ 8

6.9 Shift Trades. .................................................................................................................................. 8

6.10 Organized Mess. ........................................................................................................................... 9 ARTICLE 7: MANAGEMENT RIGHTS ............................................................................................................. 10

7.1 Exclusive Control of Certain Aspects. ......................................................................................... 10

7.2 Not Subject to Grievance Procedure .......................................................................................... 11 ARTICLE 8: COMPENSATION ....................................................................................................................... 11

8.1 Salary Advancement - Full-time Employees. .............................................................................. 11

8.2 Salary on Promotion. .................................................................................................................. 11

8.3 Salary on Demotion. ................................................................................................................... 11

8.4 Salary on Reinstatement. ........................................................................................................... 12

8.5 Special Salary Adjustments. ........................................................................................................ 12

8.6 Overtime. .................................................................................................................................... 12

8.7 Payment of Overtime ................................................................................................................. 12

8.8 Other Compensatory Time Off. .................................................................................................. 12

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Attachment: Cathedral City- CCPFA 01.01.23-12.31.25 (3844 : MOU AMENDMENT BETWEEN THE CITY OF CATHEDRAL CITY AND CCPFA) CCPFA MOU | January 1, 2023 – December 31, 2025 2 | P a g e

8.9 Compensation for Temporary Assignment to Higher Classification. ......................................... 12

8.10 Compensation for Layoff. ........................................................................................................... 13

8.11 Compensation during Suspension. ............................................................................................. 13

8.12 Salary on Voluntary Demotion. .................................................................................................. 14

8.13 Bilingual Pay. ............................................................................................................................... 14

8.14 Compensation for Vehicle Use. .................................................................................................. 14

8.15 Correcting Errors in Salary Rate and Other Provisions. .............................................................. 14

8.16 Paramedic Assignment Differential. ........................................................................................... 15

8.17 D.M.V. Instructor Differential. .................................................................................................... 15 ARTICLE 9: RECRUITMENT AND SELECTION ................................................................................................ 15

9.1 Physical Requirements................................................................................................................ 15

9.2 Separation. .................................................................................................................................. 15 ARTICLE 10: PROBATION ............................................................................................................................. 16

10.1 Firefighting Employees. .............................................................................................................. 16

10.2 Probation on Promotion or Reinstatement. ............................................................................... 16

10.3 Objective of Probationary Period. .............................................................................................. 16

10.4 Satisfactory Completion of Probation Period. ............................................................................ 16

10.5 Unsuccessful Probation Period. .................................................................................................. 16

10.6 Unsuccessful Reinstatement of Promotion Probation. .............................................................. 16

10.7 Probation Following Layoff. ........................................................................................................ 16

10.8 Voluntary Probation. .................................................................................................................. 17

10.9 Live within City Limits. ................................................................................................................ 17 ARTICLE 11: EMPLOYEE LAYOFF PROCEDURES ........................................................................................... 17

11.1 Purpose of Layoffs. ..................................................................................................................... 17

11.2 Abolishment of Position(s). ........................................................................................................ 17

11.3 Notification of Layoff. ................................................................................................................. 17

11.4 Order of Layoff. ........................................................................................................................... 18

11.5 Layoff Appeal. ............................................................................................................................. 18 ARTICLE 12: CONDUCT AND DISCIPLINE ..................................................................................................... 19

12.1 Standards of Conduct. ................................................................................................................ 19

12.2 Improper Employee Conduct...................................................................................................... 19

12.3 Disciplinary Action. ..................................................................................................................... 20

12.4 Hearings, Appeals and Grievances. ............................................................................................ 22 ARTICLE 13: ATTENDANCE AND LEAVES ..................................................................................................... 25

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Attachment: Cathedral City- CCPFA 01.01.23-12.31.25 (3844 : MOU AMENDMENT BETWEEN THE CITY OF CATHEDRAL CITY AND CCPFA) CCPFA MOU | January 1, 2023 – December 31, 2025 3 | P a g e

13.1 Attendance at Work; Absence without Leave. ........................................................................... 25

13.2 Hours of Work............................................................................................................................. 25

13.3 Leave of Absence. ....................................................................................................................... 25

13.4 Vacation Leave. ........................................................................................................................... 26

13.5 Holiday Pay ................................................................................................................................. 27

13.6 Jury Duty. .................................................................................................................................... 28

13.7 Bereavement Leave. ................................................................................................................... 28

13.8 Sick Leave. ................................................................................................................................... 28

13.9 Sick Leave; Limit on Accrual; Payoff. .......................................................................................... 28

13.10 Sick Leave Conversion. ................................................................................................................ 29

13.11 Effect of Absence on Sick Leave. ................................................................................................ 29

13.12 Family Illness Leave. ................................................................................................................... 29

13.13 Unauthorized Leave. ................................................................................................................... 29

13.14 Catastrophic Leave Donation. .................................................................................................... 29 ARTICLE 14: GRIEVANCE PROCEDURES ....................................................................................................... 31

14.1 Matters Subject to Grievance Procedures. ................................................................................. 31

14.2 Informal Grievance Procedure. .................................................................................................. 31

14.3 Formal Grievance Procedure. Step 1. ......................................................................................... 31

14.4 Appeal to the City Manager. Step 2............................................................................................ 31

14.5 Extension of Time Limitations. ................................................................................................... 32 ARTICLE 15: EMPLOYEE REPORTS AND RECORDS ....................................................................................... 32

15.1 Personnel File. ............................................................................................................................ 32

15.2 Disclosure of Information. .......................................................................................................... 32 ARTICLE 16: EDUCATIONAL INCENTIVE ....................................................................................................... 32

16.1 Educational Incentives. ............................................................................................................... 32

16.2 Paramedic Recertification. ......................................................................................................... 33

16.3 Certificate and Degree Incentive. ............................................................................................... 33 ARTICLE 17: HEALTH BENEFITS .................................................................................................................. 33

17.1 Employee Health Benefits .......................................................................................................... 33

17.2 Retirement Health Benefits ........................................................................................................ 34 ARTICLE 18: FRINGE BENEFITS .................................................................................................................... 38

18.1. Public Employees’ Retirement System. ...................................................................................... 38

18.2 CalPERS Member Contributions ................................................................................................. 38

18.3 Uniform and Equipment Allowances .......................................................................................... 38

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Attachment: Cathedral City- CCPFA 01.01.23-12.31.25 (3844 : MOU AMENDMENT BETWEEN THE CITY OF CATHEDRAL CITY AND CCPFA) CCPFA MOU | January 1, 2023 – December 31, 2025 4 | P a g e

18.4 Deferred Compensation. ............................................................................................................ 38

18.5 Short Term and Long Term Disability. ........................................................................................ 39

18.6 Training. ...................................................................................................................................... 39

18.7 PERS 1959 Plan Survivor Benefits ............................................................................................... 39

18.8 Wellness Benefit. ........................................................................................................................ 39

18.9 Life Insurance .............................................................................................................................. 39 ARTICLE 19: AGREEMENT ALL INCLUSIVE ................................................................................................... 39

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Attachment: Cathedral City- CCPFA 01.01.23-12.31.25 (3844 : MOU AMENDMENT BETWEEN THE CITY OF CATHEDRAL CITY AND CCPFA) CCPFA MOU | January 1, 2023 – December 31, 2025 5 | P a g e

Memorandum of Understanding between the City of Cathedral City and the Cathedral City Professional Firefighters Association, (CCPFA) Relating to Firefighting Employees. (January 1, 2023, to December 31, 2025).

This Memorandum of Understanding is entered into with reference to the following facts:

A. The Cathedral City Firefighters Association is recognized under the provisions of the Meyers - Milias-Brown Act of the State of California as the majority representative of the following employees:

All sworn Firefighters, Firefighter/Paramedics and Fire Engineers of the City of Cathedral City below the rank of Captain.

B. The Cathedral City Professional Firefighters Association (hereinafter sometimes referred to as "CCPFA"), and representatives of the City of Cathedral City (hereinafter sometimes referred to as the "City"), have met and conferred in good faith on wages, hours, and other terms and conditions of employment for the employees represented by CCPFA in the bargaining unit listed above, and have reached agreements which are set forth in this Memorandum of Understanding (hereinafter sometimes referred to as the "MOU" or "Agreement").

C. This Memorandum of Understanding is established in accordance wi th the provisions of the Meyers-Milias-Brown Act (Government Code Section 3500, et seq.), effective only upon ratification by the City Council of the City of Cathedral City.

Subject to the foregoing limitations, CCPFA and the City of Cathedral City agree as follows:

ARTICLE 1: SEVERABILITY

It is understood and agreed by the parties that this MOU is subject to all present and future applicable Federal and State laws and regulations, and the provisions hereof shall be effective and implemented only to the extent permitted by such laws and regulations. The parties hereto have bargained with regards to some provisions which are covered by the Fair Labor Standards Act, and, to the extent that the Fair Labor Standards Act permits employers and employee groups to contract for modification o f the procedures otherwise utilized under the Fair Labor Standards Act, and to the extent that such modification is authorized by Federal law, the parties intend that this contract shall take precedence over the provisions of the Fair Labor Standards Act. If any part of this Agreement is in conflict or is found to be inconsistent with such applicable provisions of State or Federal law or regulation, or otherwise found to be invalid or unenforceable by any tribunal of competent jurisdiction, such part or pr ovision shall be suspended, and the provisions of the applicable laws and regulations shall prevail; in such event, however, the remainder of this MOU shall not be affected thereby and shall remain in full force and effect.

ARTICLE 1.1: MAINTENANCE OF MEMBERSHIP

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who have authorized dues deductions. To the extent required by the Government Code, the City shall rely on the information provided by the CCPFA and deduct those authorized dues.

The employee’s earnings must be sufficient after other legal and required deductions are made to cover the amount of dues. When an employee is a non-pay status for an entire pay period, no deduction will be made to cover the pay period. In the case of an employee who is in a non -pay status during the part of the pay period, and the salary is not sufficient to cover the full withholding, no deduction shall be made.

In this circumstance, all other legal and required deductions (including health care deductions) have priority over Association dues.

CCPFA agrees to enforce this provision and to indemnify and hold harmless t he City, its officers and employees, from all liabilities and/or damages of any nature arising from the application of this section.

ARTICLE 2: STRIKES AND/OR JOB ACTIONS

CCPFA, on behalf of all of its members, agrees that neither CCPFA, nor its representatives, nor members of the CCPFA, shall engage in, cause, instigate, encourage, or condone a strike or job action of any kind during the term of this Agreement.

ARTICLE 3: TERM

The term of this Agreement shall be from January 1, 2023 through December 31, 2025. This agreement shall not be re-openable for any other purpose except by mutual agreement of the parties.

ARTICLE 4: SALARY INCREASES

4.1 Salary Increase. The City and CCPFA agree to the following schedule of salary increases to be effective with the start of the pay period following the designated dates:

A. 3.0% effective after ratification (retroactive to May 28, 2023) B. 3.0% effective following January 1, 2024
C. 3.0% effective following January1, 2025

Your new collective agreement salary increase for year one will apply retroactively to May 28, 2023. All other benefits will commence the following pay-period after ratification of the MOU, and/or as specified.

ARTICLE 5: WORK PERIOD AND WORK SCHEDULE

5.1 Work Period. The work period for firefighters, under the Fair Labor Standards Act’s 7K exemption, is based on a cycle providing for consecutive work periods of twenty-four (24) days each.

5.2 Work Schedule . The work schedule for firefighters shall be a “48/96" schedule under which firefighters will work forty -eight (48) consecutive hours, followed by ninety -six (96) consecutive hours off from work.

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ARTICLE 6: GENERAL PROVISIONS

6.1 Equal Employment Opportunity. Appointments and promotions of individuals shall be made on the basis of job related standards of education, training experience, merit and ability. No appointment to or removal from a position in the City's personnel system shall be affected or influenced by any consideration of race, color, ethnic or national origin, age, sex, marital status, handicap, sexual orientation, domestic partnership or political or religious opinion or affiliation, ancestry, or any other protected classification established by federal or California law.

6.2 Safety and Health . Each employee shall comply with the City's workplace safety policies, practices, rules and regulations. All employees shall follow safe practices, use personal protective equipment as required, render every possible aid t o safe operations, and report all unsafe conditions or practices. Special equipment, if it is required, shall be provided by the City.

6.2.1 Intoxicating Substances . Employees shall avoid consuming or using any alcohol or intoxicating substances at least eight (8) hours prior to reporting to work and at any time during the work day including lunch or dinner breaks; and employees shall not have in their possession any alcohol or intoxicating substances , unlawful drugs or controlled substances during work, unless the possession of such substance is in the course of their duties. No employee shall be on duty while impaired.

6.2.2 Safety Equipment. Any safety equipment required by the City or by OSHA regulations shall be provided and replaced by the City; an employee will be responsible for replacement of equipment damaged through abuse.

6.3 Employee Activities. During the employee's workday, employee is expected to devote their full time in the performance of their assigned duties as a City employee. No employee shall engage in any outside employment, enterprise, or remunerated activity without the prior approval of their department head or appointing power. At no time shall any such outside employment or activity be conducted on City time. No employee shall engage in any employment, outside activity or enterprise which is inconsistent, incompatible, in conflict with, or interferes with their ability to perform the duties, functions or responsibilities of their position as a City employee, nor shall employee engage in any outside activity which will directly or indirectly contribute to the lessening of their effectiveness as a City employee. No employee shall engage in any type of activity relating to an employee organization during such time as employee is on duty, except as expressly permitted by the City Manager or designee, State and Federal laws, MOU, or Council resolution.

6.4 Inconsistent Employee Activities . In making a determination as to the consistency or inconsistency of outsi de activities, the department head or appointing power shall consider, among other pertinent factors, whether the activity:
a) Involves receipt or acceptance by the employee of any money or other consideration from anyone other than the City for the performa nce of an act which the employee, if not performing such act, would be required or expected to render in the regular course of their City employment as a part of their duties as a City employee; or

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b) Involves conditions or factors which would be incompatible or in conflict with the duties, functions or responsibilities of the employee in their regular City employment; or c) Involves the performance of an act in other than their capacity as a local agency officer or employee which act may later be subject directly or indirectly to the control, inspection, review, audit, or enforcement of any other officer or employee or the agency by which employee is employed; or
d) Involves such time demands as would render performance of their duties as a local agency officer or employee less efficient; or
e) Involves the use for private gain or advantage of City time, facilities, equipment and supplies, prestige, influence, or confidential information of one's City office or employment; or f) Involves the solicitation of future employment with a business having business transactions with the City over which the employee has some control or influence in their official capacity at the time of the transaction.

6.5 Improper Use of City Equipment Prohibited. No City -owned equipment, autos, trucks, instruments, tools, supplies, machines, badges, identification cards, or other items which are the property of the City shall be used by an employee for personal use except upon prior approval of the employee's department head or appointing power or designee duly authorized to give such approval.

6.6 Political Activity. Except as necessary to meet Federal, State and local law requirements, no restrictions shall be placed on the political activities of any officer or employee of the City of Cathedral City. All employees shall comply in full with the provisions of Government Code sections 3200-3209 regarding political activity.

6.7 Criminal Conviction - Ineligibility for Employment. Except as otherwise hereinafter provided, no person convicted of a felony, or of a misdemeanor involving moral turpitude, shall be eligible for employment in the service of the City; provided, however, that the City Manager may disregard such conviction, if employee finds and determines that mitigating circumstances exist, such as, but not limited to, evidence of rehabilitation, length of time elapsed since such conviction, the age of the person at the time of conviction, or the fact that the employee's work would be totally unaffected by the conviction.

The City Manager and their authorized designees are hereby authorized to have access to the "State Summary Criminal History Information" as provided for in Section 11105 of the Penal Code of the Sta te of California, in order to enable the City Manager to fulfill their duties in the employment, supervision and termination of City employees.

6.8 Smoking. City employees are encouraged not to smoke as it is a proven detriment to health, safety and productivity. Smoking is not allowed in City buildings; employees must smoke out-of-doors.

6.9 Shift Trades. City and employees of CCPFA agree to allow unlimited shift trades, when approved by the fire chief, effective upon ratification. In addition, City and employees of CCPFA agree to comply with all requirements of FLSA section 7(p)(3) and regulation section 29 CFR section 553.31 as follows:

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1. FLSA provision : 29 USC section 207(p)(3):

(p) Special detail work for fire protection and law enforcement employees; occasional or sporadic employment; substitution (3) If an individual who is employed in any capacity by a public agency which is a State, political subdivision of a State, or an int erstate governmental agency, agrees, with the approval of the public agency and solely at the option of such individual, to substitute during scheduled work hours for another individual who is employed by such agency in the same capacity, the hours such employee worked as a substitute shall be excluded by the public agency in the calculation of the hours for which the employee is entitled to overtime compensation under this section.

The US Dept. of Labor regulation, 29 CFR section 553.31:

Sec. 553.31 Substitution--section 7(p) (3).

b) The provisions of section 7(p)(3) apply only if employees' decisions to substitute for one another are made freely and without coercion, direct or implied. An employer may suggest that an employee substitute or “trade time” with another employee working in the same capacity during regularly scheduled hours, but each employee must be free to refuse to perform such work without sanction and without being required to explain or justify the decision. An employee's decision to substitute will be considered to have been made at their sole option when it has been made (i) without fear of reprisal or promise of reward by the employer, and (ii) exclusively for the employee's own convenience.

c) A public agency which employs individuals who substitu te or “trade time” under this subsection is not required to keep a record of the hours of the substitute work. In order to qualify under section 7(p)(3), an agreement between individuals employed by a public agency to substitute for one another at their own option must be app roved by the Fire Chief . This requires that the agency be aware of the arrangement prior to the work being done, i.e., the employer must know what work is being done, by whom it is being done, and where and when it is being done. Approval is manifest when the employer is aware of the substitution and indicates approval in whatever manner is customary.

6.10 Organized Mess. All members assigned to a fire station shall participate in an organized mess for the consumption of meals while on duty. Participation shall be at a charge equal to the value of the meal irrespective of whether the employee chooses to eat the meal. Members may be exempted for medical, religious or weight reduction reasons. Otherwise, p articipation is mandatory.

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The City shall not be responsible financially or otherwise for the cost, preparation thereof or the collection of any funds of an organized mess. The City shall not be responsible for maintaining any records or providing administration regarding this provision.

ARTICLE 7: MANAGEMENT RIGHTS

7.1 Exclusive Control of Certain Aspects. The City of Cathedral City retains all its exclusive rights and authority under State law to act unilaterally and without the obligation to meet and confer, subject to impact bargaining, and expressly and exclusively retains its management rights, which include, but are not limited to:

a. the exclusive right to determine the mission of its constituent departments, commissions, boards;
b. set standards and levels of service;
c. determine the procedures and standards of selection for employment and promotions; d. direct its employees;
e. establish and enforce dress and grooming standards;
f. determine the methods and means to relieve its employees from duty because of lack of work or other lawful reasons;
g. maintain the efficiency of governmental operations;
h. determine the methods, means and numbers and kinds of personnel by which government operations are to be conducted;
i. determine to create or abolish job classifications and to determine the content and intent of job classifications, subject to impact bargaining;
j. determine methods of financing;
k. determine style and/or types of City-issued wearing apparel, equipment or technology to be used;
l. determine and/or change the facilities, methods, technology, means, organizational structure and size and composition of the work force and allocate and assign work by which the City operations are to be conducted;
m. determine and change the number of locations, relocations and types of operations, processes and materials to be used in carrying out all City functions including, but not limited to, the right to contract for or subcontract any work or operations of the City; n. assign work to and schedule employees in accordance with requirements as determined by the City and to establish and change work schedules and assignments upon reasonable notice; o. establish and modify productivity and performance programs and standards; p. discharge, suspend, demote, reprimand, withhold salary increases and benefits or otherwise discipline employees in accordance with applicable law; q. establish employee performance standards including, but not limited to, quality and quantity standards, and to require compliance therewith; take all necessary actions to carry out its mission in emergencies; and
r. exercise complete control and discretion over its organizat ion and the technology of performing its work.

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7.2 Not Subject to Grievance Procedure . The exercise by the City through its Council and management representatives of its management rights as set forth above shall not in any way, directly or indirectly, be subject to the grievance procedure.

ARTICLE 8: COMPENSATION

8.1 Salary Advancement - Full-time Employees. Except as otherwise provided in this Article, full-time employees may be considered for an increase in salary according to the following rules:

a) Advancement to a next higher merit increase step may be made after a twelve (12) mo nth interval from the hire date or the date of the last merit increase, whichever is most recent, for continued overall satisfactory service.
b) Advancement to the next higher merit increase step shall not be automatic. Such salary increase or denial of salary increase shall require the specific recommendation, through a performance evaluation, of the employee's department head and the approval of the Human Resources Manager. When an employee is denied an increase, specific recommendations shall be provided to assist the employee to attain an overall satisfactory level of performance.

Periodic (at least quarterly) performance evaluations, shall be provided until an overall satisfactory performance is attained.
c) Advancement to merit step s 6, 7 and 8 may occur after two (2) years of overall satisfactory service in the next preceding step in the respective salary range. Any such advancement shall be granted only as a result of a written evaluation of continued meritorious and efficient service and cont inued improvement by the employee in the effective performance of the duties of their position.
d) For employees hired prior to January 7, 2015, a longevity increase of 7.5% of base pay shall occur after fifteen (15) years of service to the City, 5% after twenty (20) years of service, and

2.5% after twenty-five (25) years of service. Employees hired on or after January 7, 2015 are not eligible for the longevity provisions described in this section.

8.2 Salary on Promotion. Any employee who is promoted to an open position in a class with a higher salary range shall be placed on Step A in the new higher range or placed at the step which provides at least a minimum 5% salary increase for the employee, not to exceed the highest merit increase step of the new range. The employee's merit review date shall change to the effective date of the promotion for consideration in subsequent years.

When economic conditions, unusual employment conditions or exceptional qualifications of a candidate for promotion indicate that a higher merit increase step would be in the City's best interests, upon written recommendation of the department head, the Cit y Manager may authorize payment of salary at a higher merit increase step in the salary range.

8.3 Salary on Demotion. Any employee who is demoted may be placed at a lower step, or may be placed at a step in a lower range or may be placed at step "Y" wh ich is equal to the employee's current salary step. The employee's merit review date shall not change.

An employee receiving Step "Y" shall remain in the Step "Y" until such time as the position is assigned to a salary range in which the last step is equivalent to or higher than the Step "Y", at

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which time the employee shall be placed in the next highest step. Such employee shall not receive salary adjustments until such time as Step "Y" is equivalent to or less than the highest merit increase step of the salary range of the employee's position.

8.4 Salary on Reinstatement. An employee who resigned in go od standing may, within one (1) year of such resignation and upon recommendation of the department head and approval of the City Manager, be reinstated in a position in the class in which the employee had previously served, subject to an available budgeted position. Upon such reinstatement, the employee shall not receive a salary higher than the step in the salary range the employee previously received prior to the employee's separation. The employee shall be given a new merit review date, as if a new hire.

8.5 Special Salary Adjustments. A department head may recommend in writing to raising an employee's salary step to a higher merit increase step prior to the eligibility times specified in this article so as to recognize meritorious service, advanced educational achievements or other extraordinary attributes related to the employee's public service. Such increased compensation is subject to the approval of the City Manager and the availability of budgeted funds. The employee's merit review date shall not change.

8.6 Overtime. A department head may require an employee to work beyond the employee's regular hours of employment. As a 24-hour employee, a regular schedule includes eight (8) 24-hour shifts during a 24-day work cycle for a total of 192 hou rs. Of the 192 hours, 10 hours shall be paid at the overtime rate of pay. If an employee works in excess of 192 hours during the 24 -day work cycle, such employee shall be paid the overtime rate of pay.

For the purpose of calculating overtime pay, all hours are to be considered “hours worked” with the exception of sick leave, banked holiday hours and floating holiday hours, for hours in excess of a regular schedule.

8.7 Payment of Overtime. All overtime hours worked during the standard 14-day pay period shall be paid at straight time on the regular biweekly pay schedule. Upon completion of the 24-day work cycle, the balance of payment for overtime worked during that cycle shall be paid as “true-up” subject to sick leave provisions defined in Article 8.6.

8.8 Other Compensatory Time Off. The City Manager may grant compensatory time off to any City employee in unique situations where actions of the employee, over and above the call of duty, clearly merit such consideration.

8.9 Compensation for Temporary Assignment to Higher Classification. An employee shall receive adjusted compensation of five percent (5%) of their base rate of salary for working in an assignment in a higher classification. Working at a higher classification shall mean that the employee is performing a signi ficant part of the duties of a position in a higher salary range.

Employees will begin to receive the adjusted compensation on the first day they work in a higher classification.

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Employees may not be assigned to work in a higher classification for longer than six (6) months.

An extension of this time may be approved in writing with the concurrence of the Fire Chief and the Human Resources Manager for up to an additional six (6) months, for a total term of twelve (12) months. However, when an appointment is made under this section due to a position that is vacant and is scheduled to be filled following the completion of a recruitment process, the temporary out-of-class assignment is limited to 960 hours in a fiscal year.

Employees who are assigned to work in a higher classification under this section will be notified that this placement is temporary, and that after the assignment, they will be returned to their regular position. At the end of the term of assignment to a higher classification, the employee will be returned to the rate of pay in the classification and step they would have achieved if they were never assigned to the out of class position.

The parties agree that, to the extent permitted by law (2 CCR section 571), compensation for working at a higher assignment shall be reported to CalPERS as a special compensation for Classic CalPERS members.

Compensation for temporary assignment to a higher classification does not extend cash outs.

8.10 Compensation for Layoff. An employee who is terminated from the classified service of the City as a result of a layoff shall be paid for accrued vacation and accrued overtime.

Accrued sick leave shall be restored to an employee if the employee is reemployed within one (1) year. Should an employee be reem ployed in the formerly held position, the employee shall be placed at the same salary step as when the layoff occurred. No credit shall be received toward a step increase or seniority during the period of layoff.

Employees who have attained regular status at the time of layoff and who are reemployed within a period of one (1) year shall retain their assigned merit review dates. Regular employees who are reemployed after a period of one (1) year will be assigned a new merit review date.

For employees hired on or after November 25, 2012, in lieu of the ability to convert sick leave to vacation leave, the City shall provide severance pay equivalent to one (1) week base salary for every one (1) year of service with the City up to a maximum of twelve (12) weeks of severance pay. No severance will be paid to those employees offered employment resulting f rom government reorganization. For example, should the City choose to participate in a Fire District, Joint Powers Authority, or offer services by any other means whereby the City facilitates the continued employment of existing employees, no severance will be paid.

8.11 Compensation during Suspension. An employee who is suspended with pay under the disciplinary procedures of Article 12shall be paid that salary the employee was entitled to prior to the suspension. An employee who is suspended without pay under the disciplinary procedures of Article 12 shall not be paid for those specific days of suspension. Additionally, an employee suspended without pay shall not accrue sick leave, vacation, seniority or other benefits during a suspension of more than ni ne (9) shifts, except that health and life insurance benefits will be maintained.

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8.12 Salary on Voluntary Demotion. At the discretion of the City Manager, any employee who elects to take a voluntary demotion may be placed at a lower step, or may be placed at a step in a lower range or may be placed at Step "Y" which is equal to the employee's current salary step. The employee's merit review date shall not change.

An employee receiving Step "Y" shall remain in the Step "Y" until such time as the position is assigned to a salary range in which the highest merit increase step is equivalent to or higher than the Step "Y" a t which time the employee shall be placed in the next higher merit increase step.

Such employee shall not receive salary adjustments until such time as Step "Y" is equivalent to or less than the highest step of the salary range of the employee's position.

8.13 Bilingual Pay. Employees who have the ability to fluently converse in a second language may be designated as a bilingual employee required to use their skills as a part of their City employment.

This designation must be made by the Fire Chief or designee and approved by the City Manager or designee in writing. Designated employees shall receive a lump sum payment in the amount of $110.00 per pay period.

Eligible employees must successfully complete an initial assessment to receive such designation.

Employees on protected leave and where the City would be legally required to maintain status quo will maintain their bilingual pay for the duration of the protection.

Employees on non-protected leave in excess of 30 consecutive calendar days shall be deemed not to be using their bilingual skills on a regular basis and shall be ineligible to receive bilingual pay until the employee returns to duty. The parties agree that to the extent permitted by law (2 CCR section 571 and 2 CCR section 571.1) bilingual pay shall be reported to CalPERS as special compensation or pensionable compensation.

8.14 Compensation for Vehicle Use. An employee shall be compensated for use of the employee's personal vehicle on City business under rules set forth by the City Manager and at the rate set by City Council resolution.

8.15 Correcting Errors in Salary Rate and Other Provisions . Should an employee be advanced to a higher step in the salary range for their class than that for which employee was recommended, or receive additional salary than that authorized, or accrue leaves or receive other benefits through error, such error shall be correc ted immediately following its discovery. Reimbursement to the City by the employee of the overpayment caused by said error shall be made by one of the following methods or a combination thereof:

a) Application of accrued equivalent time off for overtime service; b) Application of equivalent time off for overtime service earned during the time immediately following the date of the discovery of said error;
c) Application of the increase in the employ ee's salary following their next merit or longevity merit salary increase; or
d) Any other method mutually agreed to.

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Determination of which one or combination of the above methods of reimbursement should be used shall be made by the department head subject to the approval of the City Manager. Should the employee terminate before full reimbursement to the City has been ma de the money required to complete reimbursement shall be deducted from their last paycheck, if authorized by law. However, the City shall not collect for any period earlier than an overpayment for the preceding twelve (12) months from discovery. Other salary overpayments shall be reimbursable under the procedures and guidelines set forth in this Section.

8.16 Paramedic Assignment Differential. Any engineer who is fully qualified and licensed as a paramedic shall be paid 5% of the applicable engineer pay range to which the employee is entitled when actually assigned to serve as a paramedic.

8.17 D.M.V. Instructor Differential. Firefighter, firefighter/paramedic or engineer who is certified by the California Department of Motor Vehicles to provide class A and/or B driver’s license instruction and is directed to provide such instruction to other City employees shall receive a five percent (5%) stipend during the period of time employee is assigned to provide such instruction.

ARTICLE 9: RECRUITMENT AND SELECTION

9.1 Physical Requirements. The City Manager may require that all applicants and employees be in such physical and mental condition as reasonably necessary to perform the essential duties of their job, with or without reasonable accommodation, and may require a medical or psychological evaluation at City's expense at any time on a showing of good cause. No employee shall hold any position in a classification in which employee cannot physically or mentally perform all the essential duties of the job adequately or without creating unre asonable risk of injury to themselves or others with or without reasonable accommodation. Within the limitations indicated, the City's policy shall be to make such efforts as are consistent with the provisions of this Agreement to place physically or ment ally disabled employees in such positions as are available in the City service for which they are qualified to perform the essential functions, with or without reasonable accommodation, and will not create unreasonable risk to the health and safety of themselves and others.

9.2 Separation. An employee in the classified service may be separated from employment with the City through retirement, mental or physical inability to perform the duties of the job, resignation, probationary failure, death, dismissal or layoff. An employee wishing to resign shall file with the employee's supervisor a written resignation stating the effective date. Such resignation shall be presented at least two (2) weeks before leaving the service. The resignation shall be immediately reported to the Human Resources Manager. The other forms of separation described above are explained elsewhere in this MOU. Prior to separation, an employee must retur n all City items issued to them in order to receive final compensation, failing whi ch the City may withhold from final compensation, to the extent permitted by law, the reasonable value of unreturned property.

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ARTICLE 10: PROBATION

10.1 Firefighting Employees. The first eighteen (18) months or 4200 working hours, whichever is greater, after a classified service full-time employee has been appointed shall be a probationary period. For Fire Engineer , an employee serves a probationary period of one (1) year or 2400 working hours, whichever is greater.

10.2 Probation on Promotion or Reinstatement. Except as otherwise provided, on accepting a reinstatement or an appointment to a different classification, an employee serves a new probationary period -based on provisions of Article 10.1 for their job classification. Promotions or reinstatements will not be permanent until the successful completion of this probationary period.

10.3 Objective of Probationary Period. The work and conduct of probationary employees shall be subject to close scrutiny and evaluation. The probat ionary period shall be regarded as a part of the training and examination process and shall be used for securing the most effective adjustment of a new employee to a position. Individuals employed under City public employment programs, specially funded programs or contracts shall be subject to the probationary provisions of these Rules should they be appointed to a position in the classified service. A probationary employee may be released at any time at the discretion of the City.

10.4 Satisfactory Completion of Probation Period. If a probationary employee's probation period has been satisfactory, and advancement to regular status is warranted, the department head shall so recommend with a performance evaluation submitted to the Human Resources Manager. The City Manager, upon receipt, shall ensure that the employee meets the requirements to successfully pass probation as set forth in the MOU (e.g. completing 12 months or 2912 hours worked, whichever is greater). The employee shall then be advanced to regular status.

10.5 Unsuccessful Probation Period. If a probationary employee's initial probation period has not been satisfactory, it shall be so stated in a Personnel Action Form. The City Manager, by signing the Personnel Action Form, may authorize the dismissal of the employee. A probationary employe e may be dismissed at any time without cause and without the right of appeal or grievance unless otherwise required by law. Notification of dismissal shall be in writing and shall be given to the probationary employee prior to the dismissal unless otherwise required by law.

10.6 Unsuccessful Reinstatement of Promotion Probation. If an employee's performance following reinstatement or promotion has not been satisfactory, it shall be so stated in a performance evaluation. In cases involving reinstateme nt, the City Manager, upon receipt of a performance evaluation, may authorize the dismissal of the employee under the provisions of Section 11. In cases including unsuccessful probation, the employee shall be returned to their prior position provided the p osition is vacant. If no vacancy exists in the employee's prior position, the employee will be returned to the first available vacant position for which employee is qualified.

10.7 Probation Following Layoff. Employees laid off while on probation must serve a new probationary period following reemployment. (See Article 10.2.)

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10.8 Voluntary Probation. By mutual written agreement between the City and the employee, approved by CCPFA in writing, a new or additional probationary period may be established for any employee. Such agreement shall not be effective without CCPFA approval.

10.9 Live within City Limits.
a. Employees hired on or after January 1, 2023, shall live within 150 miles of the City limits by the end of their probationary period. The calculation of the 150 miles shall be made using Google Maps driving directions.

b. Employees hired before January 1, 2023, shall live within 150 miles of the City limits except that employees whose current home address exceeds the 150 mile limit at the time of ratification of this MOU will be grandfathered in and not subject to the aforementioned requirement, while at their current home address. The City Manager may waive the mile limit requirement in special circumstances, upon written request.

This section (b) will have a delayed implementation until December 31, 2025.

ARTICLE 11: EMPLOYEE LAYOFF PROCEDURES

11.1 Purpose of Layoffs. For reasons of economy, of efficiency, or in the interest or mandate of the public, reductions or curtailments of the City services may be required. Whenever, in the judgment of the City Council, it becomes necessary, the City Council may abolish any posi tion or employment and the employee holding such position or employment may be laid off.

11.2 Abolishment of Position(s).When layoffs are to occur, the City Manager shall prepare a list of those positions to be abolished in each department. For each aff ected department, the City Manager shall assemble a list of those employees within the classification designated for a position abolishment. Such list shall be forwarded to the appropriate department head. The department head shall prepare a list establis hing the order of employee layoffs within a classification.

11.3 Notification of Layoff. When a layoff is to occur, the City will notify the employee and the designated bargaining unit representative at least thirty (30) calendar days prior to the effect ive date of layoff. It is understood that, during this period, bargaining unit representatives may submit recommendations regarding layoff alternatives, such as reductions in hours, freezing merit pay increases or other similar programs which will result in a reduction of the City's labor costs.

The notice provided to the bargaining unit representative shall contain reason(s) for the reduction, the specific job classifications and numbers within each classification that shall be reduced, and opportunities for placement of affected employees.

The bargaining unit representative shall respond to the City within fifteen (15) days following notice.

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11.4 Order of Layoff.

11.4.1 Temporary, interim and probationary employees within the unit shall be laid off prior to the layoff of any regular employee within the unit.

11.4.2 There shall be “bumping rights” within the CCFMA and CCPFA membership such that an individual in a higher ranking position, if meeting bona fide occupational qualifications (BFOQ) for that class, may “bump” into a lower rank if layoffs occur , per seniority order on the reemployment list . The individual must have held a position in the lower rank within the Cathedral City Fire Department. If any member is bumped into a lower position and had not completed probation, then that member must complete probation for that rank; however, the employee is still considered a regular/permanent employee for the purposes of bumping rights. (For example, a Firefighter/Paramedic promotes to Engineer and completes three months of the 12-month probation. Employee is then promoted to Fire Captain, but subsequently bumps back to Engineer as a result of layoff. That employee would need to complete the remaining nine months of probation for Engineer.)

11.4.3 For those members of the Association who are laid off, the City shall be obliged to return them to the classification from which they were laid off , per seniority order on the reemployment list, if an opening in that classification should occur within one (1) year of the effective date of the layoff. Any reinstated employee shall serve an initial probationary period as specified in Section 10.2. At the discretion of the Fire Chief and subject to analysis of a satisfactory performance review, a reinstated employee may be placed in the salary schedule they would have received if they were never laid off.

11.4.4 Seniority in a member’s “bumped” class shall consist of time in rank from their previou s class, plus time in class from their last previously held class ification. (Example: five (5) years as an Engineer plus five (5) years as Captain equals ten (10) years of seniority brought to the “bumped” class.) The member “bumping” back must meet the BFOQ for the class into which employee is bumping.

11.4.5 Any member who is “bumped” down will have the first right to “bump back” to the original position they were “bumped” from, regardless of any current promotional lists established. The member “bum ping back” must meet the BFOQ for the class to which employee is bumping.

11.5 Layoff Appeal. A regular employee shall have the right to request review on appeal. Such request must be made in writing to the City manager within five (5) City Hall business days after receipt of a layoff notice. The City Manager shall prepare and deliver a decision on the appeal within five (5) City Hall business days after receipt of the appeal.

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involved in layoff. The issues of such appeal shall be limited only to whether or not there was substantial compliance with the procedures for layoffs and the established order of departmental layoff within a classification.

The City Manager’s decision shall be final.

ARTICLE 12: CONDUCT AND DISCIPLINE

12.1 Standards of Conduct. It is expected that all City employees shall render the best possible service and reflect credit on the City, and therefore high standards of conduct are essential.

12.2 Improper Employee Conduct. Improper conduct may be caused for disciplinary action up to and including termination of employment. The term "improper conduct" means not only any improper action by an employee in the employee's official capacity, but also conduct by an employee not connected with the employee's official duties that affects the employee's ability to perform official duties, and any improper use of the position as an employee for personal advantage. In addition, improper conduct includes, but is not limited to, the following:

12.2.1 Violation of any Federal, State, or local law directly impacting the employee's fitness for employment.

12.2.2 Using, possessing, dealing, distributing, or being under the influence of alcohol or intoxicating substances,, prescribed medication which impairs the employee's ability to perform their work, unprescribed medication, narcotics or unlawful drugs, or controlled substances while on duty or at work locations, or reporting to work or operating City vehicles, equipment or performing their duties under the influence of alcohol or intoxicating substances, any unlawful or unprescribed drug or controlled substance.

12.2.3 Unauthorized sleeping while on duty.

12.2.4 Disorderly conduct: fighting, threatening, attempting to inflict bodily injury on another; engaging in dangerous horseplay.

12.2.5 Failure or refusal to comply with a lawful order or to accept a reasonable and proper assignment from an authorized supervisor or City management official.

12.2.6 Inefficiency, incompetence, carelessness, or negligence in performance of duties.

12.2.7 Sexual harassment or other unlawful harassment of another employee.

12.2.8 Chronic or excessive absenteeism or inconsistent attendance.

12.2.9 Rude or discourteous treatment of other employees or the public.

12.2.10 Dishonesty.

12.2.11 Political activity in violation of the law.

12.2.12 Gambling or promotion of gambling on City premises or while on duty.

12.2.13 Endangering the safety or causing injury to any employee including themselves or the public.

12.2.14 Unauthorized disclosure of confidential information as defined by law or by written directive of the City or respective department.

12.2.15 Using the position for financial gain; using the position to solicit work for private business or pe rsonal acquaintance or solicitation of work for private business or personal acquaintance while on duty or in uniform.

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12.2.16 Failure to perform duties; insubordination.

12.2.17 Inattention to duty, tardiness, carelessness or negligence in the care and handling of City property.

12.2.18 Loss or misuse of City funds.

12.2.19 Covering up or attempting to conceal defective work, removing or destroying same without permission.

12.2.20 Improper or unauthorized use of City vehicles or equipment or misappropriation of supplies.

12.2.21 Damage to public property or waste of public supplies through misconduct or negligence.

12.2.22 Misuse of sick leave, including using sick leave under false pretenses.

12.2.23 Furnishing false information to secure appointment, or falsification of time cards or other records and reports.

12.2.24 Absence from duty without authorized leave, failure to report after leave of absence has expired or after such leave of absence has been disapproved, revoked, or canceled.

12.2.25 Violation of the provisions of these rules and regulations, departmental rules and policies, or any written policies that may be prescribed by the City.

12.2.26 Acceptance by an employee of any bribe, gratuity, kickback, or other item of value when such is given by or on behalf of a donor with a motivation of receiving preferential treatment.

12.2.27 Outside work that creates a conflict of interest with City work, or detra cts from the efficiency of the employee in the effective performance of City functions.

12.2.28 Failure to obtain or maintain necessary qualification, certificate, or license, which is required as a condition of employment.

12.2.29 Possession of an uns afe driving record for those employees required to operate City vehicles.

12.2.30 Conduct which discredits the City or City personnel.

12.2.31 Or other just cause.

12.3 Disciplinary Action. The purpose of disciplinary action is to correct deficienci es in employee performance, to seek improvement to meet appropriate standards, and/or to correct for violation of City policies. The disciplinary process outlined below has been established to provide general guidelines for a fair method for disciplining employees.

Discipline may be initiated for various reasons, including, but not limited to, violations of City work rules, insubordination or poor job performance. The severity of the action depends on the nature of the offense and an employee's record, and may range from verbal counseling to immediate dismissal.

12.3.1 The normal progressive discipline procedure consists of:

12.3.1.1 Verbal Counseling : An opportunity to communicate in a non -disciplinary fashion that a problem is perceived and that the supervisor is available to help solve it. (Not appealable)

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12.3.1.2 Verbal Reprimand: To communicate to the employee that a repeat action may result in more serious disciplinary action. A written record of a verbal reprimand is not considered a written reprimand. (Not appealable)

12.3.1.3 Written Reprimand: A written communication to the employee that the same or related offense has been committed. A copy of this warning is given to the employee and one copy is filed in the employee's personnel file. Employee may submit a written response within thirty (30) calendar days per the Firefighters Procedural Bill of Rights. The employee's response will be attached to the written reprimand

12.3.1.4 Suspension: Temporary removal of an employee from their duties without pay for cause. Employees may be suspended on the spot by their immediate supervisor when there is a clear threat to the safety of other employ ees or the public. (Managers must notify the Human Resources Manager when instituting an on-the-spot suspension as soon as it is practical.)

12.3.1.5 Demotion: This step involves either the reduction in pay step or reduction in class.

12.3.1.6 Dismissal: The final step in the disciplinary process.

12.3.2 Although one or more of these steps may be taken in connection with a particular employee, no formal order or system is necessary. The City reserves the right to deviate from this policy when it feel s that circumstances are so severe that such a deviation is warranted. The City Manager or designee is vested with the authority to determine the appropriate course of action.

12.3.3 Further steps in the discipline process involving suspension, demotion or dismissal should not be taken without consulting the department head and the Human Resources Manager.

12.3.4 Those employees covered by the Firefighters Procedural Bill of Rights will be treated accordingly.

12.3.5 Suspension, Demotion, Dismissal. Subject to the Hearings and Appeals Procedures specified in Section 12.4.2, the City may:

12.3.5.1 Impose a suspension without pay upon an employee when, in their judgment, such action will best serve the interests of the City. Such suspension shall, however, not exceed a period of thirty (30) working days except that if the suspension is imposed because of an employee's trial by a court of law, the suspension may extend to such time as that court has rendered its decision.

12.3.5.1.1 Brief Suspension without Pay . When, in the opinion of the department head, circumstances warrant, a suspension of thirty - six (36) working hours or less may be imposed informally, wi thout complying with the formal procedures commonly referred to as "Skelly Procedures." Prior to the imposition of such discipline, the

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department head shall explain appropriate department standards and policies, employee performance expected in the future , and consequences for failure to correct performance or behavior. A written record of the discipline, including a full, accurate and factual statement of the reason therefore, shall be sent to the Human Resources Manager to be placed in the employee's
personnel folder. Within thirty (30) calendar days after the date the discipline is imposed, the employee may respond in writing and have such response placed in the employee's personnel folder. The employee may appeal the suspension to the City Manager or designee within ten (10) City Hall business days of the notice of suspension. The City Manager will render a decision within thirty (30) calendar days and said decision shall be final.

12.3.5.1.2 Longer Suspension without Pay. When the employee's conduct has been continuous or repeated, and lesser penalties are inadequate or have proved ineffective, the department head may impose suspension without pay in excess of thirty -six (36) hours. Such longer term suspension shall occur only after the notice procedures specified in Section 12.3.5.1.1 and shall be subject to appeal in accordance with Section 12.4.2.

12.3.5.2 Demote a regular employee to a position in a lower class with an appropriate reduction in pay or a reduction in pay step, for reasons inc luding, but not limited to, unsatisfactory performance.

12.3.5.3 Dismiss for cause any regular employee.

12.3.5.4 Only discipline involving suspension, demotion, or dismissal is subject to an appeal (except those employees covered by the Public Safety Officers Procedural Bill of Rights).

12.4 Hearings, Appeals and Grievances.

12.4.1 Pre-Discipline Meeting Procedures.

12.4.1.1 Prior to undertaking any of the personnel actions set forth in Section 12.3 at or greater than the level of reprimand, the department head, or designee shall first provide the employee with a written specification of reasons for the proposed action and all documents relied on to support the action being taken.

The statement shall either be delivered personally to the employee or sent by Certified Mail, Return Receipt Requested, and shall notify the employee of their right to request a meeting with the department head. The employee may, accordingly, request a meeting to determine if there is cause for the proposed personnel action. A request for a meeting must be in writing and must be

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delivered to the department head on or before five (5) City Hall business days after the employee's receipt of notice of intended action.

12.4.1.2 Upon receipt of the Request for Meeting, the department head shall notify the employee of the time and place for a meeting to be held not later than ten (10) working days after receipt of the request therefore. The employee shall be entitled to b e present at such meeting together with an attorney and/or designated representative. The meeting is to be conducted by the department head or designee and shall provide the employee with the opportunity to refute, explain, or otherwise address the propose d statement of charges. All decisions of the department head or designee shall be rendered within ten (10) working days after conclusion of the meeting, and shall be final unless timely appealed by the employee as provided in the section entitled, "Appeal s Procedures."

12.4.2 Appeals Procedures.

12.4.2.1 Any regular employee subjected to any disciplinary action set forth herein (suspension, demotion, or dismissal) may appeal any decision of the department head or designee by filing a written Notice of Appeal with the City Manager or designee within five (5) working days after their receipt of the decision. The employee's appeal shall be heard by an impartial hearing officer selected in a manner mutually agreeable to the City Manager and the employee; if no agreement is reached the hearing officer shall be selected from a list of advisory arbitrators from the California State Mediation Conciliation Service or from a list agreed to between the City Manager and the employee.

The hearing officer shall be selected from such a list of an odd number of names by alternate striking until only one name appears.

12.4.2.2 The employee may be represented by their Association/Union representative, any other regular employee of the City, or their attorney.

12.4.2.3 The Hearing Officer shall issue subpoenas to compel the attendance of witnesses, if such be necessary at the request of either party.

12.4.2.4 The hearing shall be recorded by a certified shorthand reporter. Expenses for such recording services shall be borne equally by the City and the Association when the Association supports the merits of the cause in writing; provided, however, that each party shall be responsible for any specialized or extraordinary services they might individually request.

12.4.2.5 The expenses for the hearing officer shall be borne equally by the City and the Association when the Association supports the merits of the cause in writing , and each party shall be responsible for expenses they incur.

12.4.2.6 After the close of the hearing the Hearing Officer shall prepare written findings of fact and conclusions of law based on the evidence presented at the hearing, and shall present their findings to the City Manager and the employee within thirty (30) calendar days. In rendering a recommendation, the Hearing Officer shall be limited to the express terms of this document and shall not have the power to modify, amend, or delete any terms or provisions of this document.

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Failure of either party to insist upon complian ce with any provision of this document at any given time or times under any given set or sets of circumstances shall not operate to waive or modify such provision, or in any manner whatsoever to render it unenforceable, as to any other time or times or as to any other occurrence or occurrences, whether the circumstances are, or are not, the same.

12.4.2.7 At the hearing, both the appealing employee and the City shall have the right to be heard and to present evidence.

12.4.2.8 Oral evidence shall be taken only on oath or affirmation.

12.4.2.9 Each party shall have the right to call and examine witnesses, to introduce exhibits, to cross -examine opposing witnesses on any matter relevant to the issue even though the matter was not covered in the direct ex amination, to impeach any witness regardless of which party first called them to testify, and to rebut the evidence against them. If the respondent does not testify in their own behalf, employee may be called and examined as if under cross - examination.

12.4.2.10 The hearing need not be conducted according to technical rules relating to evidence and witnesses. Any relevant evidence shall be admitted if it is the sort of evidence on which responsible persons are accustomed to rely in the conduct of serious affairs, regardless of the existence of any common law or statutory rules that might make improper the admission of such evidence over objection in civil actions. Hearsay evidence may be used for the purpose of supplementing or explaining any direct evidence. The rules of privilege shall be effective to the same extent that they are now or hereafter may be recognized in civil actions, and irrelevant and unduly repetitious evidence shall be excluded.

12.4.2.11 The City Manager or designee may, if employee deems appropriate, review the Hearing Officer's recommendation but shall not be bound thereby. If the City Manager makes a decision not to follow the Hearing Officer's recommendation, the City Manager shall notify the employee in writing of that decision, and the employee shall have the right to schedule a meeting with the City Manager to persuade the City Manager to follow the Hearing Officer's recommendations.

The employee must submit a written request to meet with the City Manager within five (5) working days of receipt of the Hearing Officer's recommendation.

The City Manager shall render a decision in writing within ten (10) working days of the meeting or ten (10) working days of the opportunity to meet. The City Manager's decision shall be final an d binding, subject only to review by the courts under the procedures set forth in Code of Civil Procedure Section 1094.5 (writ of mandate), subject to the 90-day limit for filing such petitions pursuant to section 1094.6 of Civil Code.

If any provision of Sections 12.4.1 and 12.4.2 are inconsistent with the employee rights set forth in the Firefighter Procedural Bill of Rights, the rights set forth in the Firefighter Procedural Bill of Right shall prevail.

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ARTICLE 13: ATTENDANCE AND LEAVES

13.1 Attendance at Work; Absence without Leave. Employees shall be in attendance at their work in accordance with the rules regarding hours of work, holidays, and leaves. All departments shall keep daily attendance records of employees, which shall be reported to the Administrative Services Director or their designee in the form and on the dates they shall specify.

Failure on the part of an employee, who is absent without leave, to return to duty within forty - eight (48) hours after a due notice to return to work has been delivered shall be cause for immediate dismissal. A certified letter delivered by the U.S. mail to the employee’s last known address shall be reasonable notice.

13.2 Hours of Work. Daily hours of work (or shifts) for employees within the department shall be assigned by the departmen t head as required to meet the operational requirements of said department. Any foreseeable absence or deviation from regularly scheduled working hours desired by an employee shall be cleared in advance through the department head, and such absences shall be noted on the employee's time sheet.

13.3 Leave of Absence. The City Manager, with the concurrence of the affected department head, may grant a regular employee a leave of absence for a period not to exceed one year. No such leave shall be granted ex cept upon written request of the employee setting forth the reason for the request. Approval shall be in writing.

Upon expiration of an approved leave, the employee shall be reinstated in the position held at the time leave was granted, subject to the conditions of the leave or as provided by State and/or Federal laws. Failure on the part of an employee on leave to report promptly at its expiration shall be cause for dismissal. The depositing in the U.S. mail of a certified letter, addressed to the employee's last known place of address shall be reasonable notice of dismissal for failure to return to work.

Such a leave shall generally be without pay, provided that the City Manager shall have discretion to grant pay for the first 15 consecutive work day s. Any employee on an approved leave of absence shall receive no vacation and no sick leave after fifteen (15) consecutive work days. City contributions to retirement, health and medical plans shall be suspended until the employee is reinstated. An employee who is on leave of absence shall be responsible for reimbursing the City for any payroll deductions that the employee has authorized. An employee reinstated after a leave of absence shall receive the same step in the salary range the employee received when the leave of absence began. Time spent on such leave shall not count towards service for increases within the salary range or benefit accruals. The employee's merit review date shall be set forward in time one month for each thirty (30) consecutive calendar days taken. The employee shall retain accumulated vacation credits, sick leave credits, and other similar credits; however, such credits or seniority shall not accrue to a person granted such leave during the period of absence. When an employee is granted a leave of absence without pay, the City shall discontinue payment of medical, health and other similar insurance premiums for the employee and dependents. At the time the employee requests a leave of absence, the employee may pre -pay the insur ance

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premiums by depositing funds with the Finance Department prior to the expiration of coverage, provided that such a continuation of coverage is authorized by the City's contract for medical insurance.

Any employee who separates from employment for reasons other than layoff may request reinstatement within one (1) year of separation and be entitled to consideration for any position for which employee is qualified. Consideration does not assure reemployment for any particular vacancy, but does assure eligibility for consideration. Any reinstated employee shall serve an initial probationary period as specified in Section 10.2.

13.4 Vacation Leave. Fire Department Vacation Policy has been developed and agreed to by CCFMA, CCPFA and Fire Department Administration as part of the Fire Department Policy Manual.

13.4.1 Vacations. All employees shall accrue vacation credits according to the following schedule:

Hrs./Pay Period Hrs./Yr.

Less than 2 years employment 5.54 144
2 years up to 6 years 6.92 180
6 years up to 10 years 8.31 216
10 years or more 9.69 252

13.4.2 Vacation Accumulation. Employees are encouraged to use their accrued vacation time annually. Earned vacation credits shall be accumulated. Employees may, however, carry over unused vacation credits to succeeding calendar years. Except upon written approval by the City Manager, accumulated vacation credits shall not exceed the employee's two (2) year maximum rate of accrual. Accumulated vacation time in excess of the two year accrual maximum, and is not carried by approval, will be cashed out in November of each year.

Upon a four (4) week prior written request, one (1) time per calendar year, each employee may receive pay for all of the employee's accrued, but unused vacation time; provided, however, that a minimum of at least once per calendar year, forty-eight (48) hours of vacation time is taken off in a block which guarantees a minimum of one work week off.

Such time may be used in conjunction with holidays.

For the purpose of this Section one day of vacation equals twenty-four (24) hours.

13.4.3 Holidays or Illness within Vacation Period. Holidays falling within the vacation period shall not be considered as part of the employee's vacation and shall not be charged against vacation credits. Illness during a vacation period shall not be considered a s sick leave, unless confirmed by a physician's statement and approved by the Human Resources Manager.

13.4.4 Vacation Credits When Employment Terminates . Upon termination of employment, an employee shall be paid for unused vacation credits.

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13.4.5 Effect of Absence on Vacation Crediting . Absence due to sick leave or other approved leave of absence will not affect computations for vacation credits unless such absences exceed one (1) month, in which case the time of said absence (unless such absence is for vacation being used) shall be excluded from computation.

13.4.6 Additional Vacation Days . In addition to the annual vacation sign -up procedure, any employee covered by this Agreement may request at any time, upon 72 hours' notice, additional days off for vacation leave. Employees may request days which are otherwise available and shall be responsible for obtaining a qualified replacement based on current department policy.

13.5 Holiday Pay

a. Holidays - Extra Pay for Working on a Holiday. Employees regularly scheduled to work on a holiday by a supervisor in order to maintain City services shall be paid their regular straight time pay, plus extra compensation of time and one half at the employees’ regular rate of pay for the hours worked on the holiday (therefore, total compensation for an employee working on a holiday will be 2.5 times the employee’s regular rate of pay). A holiday consists of 12 hours. This is broken down as follows:

24-hour shift worked
12 Hours Regular Pay PERSABLE
12 Hours Holiday Pay PERSABLE
12 Hours at time and a half (18 Hours) PERSABLE
TOTAL HOURS PAID 42 hours

b. Holiday Bank – The City recognizes Holidays through the City Council’s Holiday Resolution.

c. The City will not lower the number of CalPERS holidays that currently exist and will report holidays as required per the guidelines and requirements.

When a holiday falls on an employee’s regularly scheduled day off, the employee will accrue 12 hours in their Holiday Bank. Employees will have the option of using these hours throughout the year or cashing out. The cash out must be done at least annually (July 1 - June 30) and reported in the period the holiday was earned. Upon requesting a cash -out, the employee must identify the holiday employee is cashing out on the appropriate form approved by finance. These hours shall be reported pursuant to the p olicies, rules and requirements outlined by CalPERS. These hours do not count as time worked for the purpose of calculating overtime.
d. In addition, employees shall be credited with one (1) Floating Holiday of twelve (12) hours per year. Employees will have the option of using these hours throughout the year or cashing out all hours before July 1 of each year. Floating holidays do not count as time worked for the purpose of calculating overtime. The hours shall be placed in the employees’ Float Bank in the following manner:
i. Twelve (12) hours on August 1st

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13.6 Jury Duty. An employee summoned to and serving on jury duty shall submit evidence of the Summons to the department head. The employ ee may be absent from duty with pay for time required to be away from the employee's regularly scheduled work hours. An employee who is released by the court from jury duty on any regularly scheduled work day shall return to work to complete any remaining portion of regularly scheduled work hours unless otherwise excused by the department head. The employee shall be entitled to retain juror fees as reimbursement for expenses associated with jury duty.

13.7 Bereavement Leave. Bereavement leave with pay, not to exceed seventy -two (72) hours per calendar year shall be granted. Leave shall be based on demonstrated need and shall be limited to death within the immediate family. All hours for additional bereavement shall be deducted from sick leave, if any , on the basis of 12 hours per 24 -hour shift. Subsequent business related issues shall be deducted from vacation or time off without pay. The immediate family is defined as the employee's mother, father, brother, sister, spouse /registered domestic partner, children, step parents, step children, grandparents, and legal guardians, or any in-law bearing one of those relationships to the employee's spouse or registered domestic partner. The employee may be asked to provide validation of the family relationship.

13.8 Sick Leave. An employee may use accrued sick leave for illness of the employee or physical incapacity of the employee due to illness or injury, or for physical examinations, including eyes, dentist appointments or other commonly accepted health related matters.

All regular full-time employees shall be credited with 7.38 hours per pay period or major fraction thereof. If an absence because of illness or disability extends beyond two (2) consecutive scheduled work days or the employee has us ed more than four (4) sick days in a calendar year, the employee may be required to submit a physician's written certification (release to return to work) to the department head before the employee is eligible to receive sick leave pay.

Observed holidays occurring during sick leave shall not be charged against an employee's accrued sick leave.

An employee may be required to take physical examinations at periodic intervals while on sick leave from a physician designated and paid for by the City.

In the event that an employee uses all the sick leave employee has accrued, employee then shall have the vacation days employee has accrued deducted for each day employee is absent due to illness. Vacation days shall continue to be deducted until the employee either returns to work or all of accrued vacation days are used. The employee may apply to receive a leave of absence without pay if the employee does not have any accrued vacation or sick days.

For the purpose of this Section one day of sick leave equals twenty-four (24) hours.

13.9 Sick Leave; Limit on Accrual; Payoff.

a) Employees hired prior to November 25, 2012: Any unused portion of accumulated sick leave may be carried over into the next calendar year; provided however, an employee's accumulated sick leave may not exceed 1440 hours unused sick leave; further accumulation

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shall not be allowed. However, to encourage attendance at work and discourage the frivolous use of excess sick leave, em ployees with continuous employment of five (5) years or more shall receive a payment in cash of 25% of unused sick leave when they resign or retire.

Employees with continuous employment over nine (9) years shall receive in cash 50% of the unused sick leave when they resign or retire. This compensation shall be at straight time rate.

Upon four (4) weeks advance notice, one (1) time in any fiscal year, an employee is entitled upon request to payment for accumulated sick leave in excess of four hundred twenty eight (428) hours; payment shall be at base salary rate.

b) Employees hired on or after November 25, 2012: Any unused portion of accumulated sick leave shall remain in the employee’s sick leave bank without limit and without the ability to cash out or otherwise convert to vacation or other leave bank(s). All accrued and unused sick leave may be converted to CalPERS service credit upon retirement.

13.10 Sick Leave Conversion. Tier 1 employees with at least three (3) years of employment with the City may at their option convert accrued sick leave in excess of one hundred eighty (180) hours (one hundred twenty (120) hours for employees assigned to a 40 hour work week) to be vacation hours in accordance with the following schedule:

Employees with more than three (3) years but less
than seven (7) years of employment with the City
Four (4) hours of sick leave to one (1) hour of
vacation
Employees with more than seven (7) years of
employment with the City
Two (2) hours of sick leave to one (1) hour of
vacation

13.11 Effect of Absence on Sick Leave. Absence due to sick leave or other approved leave of absence will not affect computations of sick leave unless such absence exceeds one (1) month, in which case that month or more, shall be excluded from computation.

13.12 Family Illness Leave. If any employee requests leave to be absent from duty because of illness in the employee’s immediate family, which requires the employee’s attendance, the City Manager may approve use of the employee’s unused accrued sick leave not to exceed the equivalent of one half of the employee’s annual sick leave accrual amount. The immediate family is defined as mother, father, brother, sister, spouse, registered domestic partner, children, step parents, step children, grandparents, in laws and legal guardians. Where the employee and reason for leave qualify, the employee will be eligible for leave under FMLA and the California Family Rights Act (CFRA) and be subject to all of the rights and obligations under both FMLA and CFRA.

13.13 Unauthorized Leave. Any employee who is absent from work without approved leave shall be subject to discipline, or may be deemed to have automatically resigned if the absence is for two (2) or more consecutive scheduled work shifts.

13.14 Catastrophic Leave Donation. Circumstances may arise where an employee or the employee's immediate family may suffer an unforeseen event, which may have a catastrophic effect on the

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employee and/or the employee's family. Under such a circumstance the employee may request leave donation from fellow employees under the following procedures:

13.14.1 Employee's Own Personal Extended Illness. An employee who is suffering from a serious illness or a serious accident may have sick leave donated to cover the cost for the City- provided health insurance upon expiration of family medical leave. This leave donation shall only cover the cost of any insurance plan offered by the City and shall not be used for salary.

13.14.2 Serious Illness or Injury of a Member of the Employee's Immediate Family. An employee whose immediate family member is suffering from a serious illness or injury may have leave donated to provide them time off from work to care for that family member.

13.14.3 Leave Donation Eligibility Procedures.

13.16.3.1 The employee seeking leave donation must have exhausted all available leave, sick leave, vacation leave and compensatory leave.

13.16.3.2 The employee must submit a request for leave donation to the Personnel Department for review and approval of the Assistant City Manager and the City Manager. The employee will be required to provide medical documentation for the need of this leave donation.

13.14.4 Leave Donation Procedure.

13.16.4.1 The donation of leave is voluntary and is irrevocable once donated.

13.16.4.2 Employees wishing to donate leave will submit to the Personnel Department an authorization for transfer of leave form.

13.16.4.3 Employees may donate accrued sick leave in ex cess of 144 hours with a maximum donation of twelve (12) hours of sick leave.

13.16.4.4 Employee may donate a maximum of 24 hours of vacation leave.

13.16.4.5 The donated leave will be put in to a "Catastrophic Leave" account and can only be used to ca re for the immediate family m ember or to pay for the cost of insurance offered by the City for those persons suffering from a personal illness for which the leave was donated.

13.14.4.6 Donated leave will be credited to the "Catastrophic Leave" account on an hour-for-hour basis (i.e., 10 hours donated becomes 10 hours of sick leave at the receiving employee’s rate of pay). In no case shall the total amount of donated leave exceed twelve (12) hours of sick leave and twenty -four (24) hours vacation leave per donor.

13.14.4.7 Any time remaining in the employees "Catastrophic Leave" account upon return to work will be transferred to a "Catastrophic Leave Bank" for use by other employees who qualify under the provisions of this Article. The Catastrophic Leave Bank" will have a cap of 320 hours. Any remaining leave in excess of 320 hours will be converted to a cash value and placed in a fund for an employee program to be determined at a later date. Human

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Resources will provide a quarterly report to CCPFA with number of hours in the bank.

13.14.4.8 In no case will an employee be able to convert the donated leave to cash or be paid for any remaining balance of donated leave.

13.14.4.9 All donations will be maintained as confidential information.

ARTICLE 14: GRIEVANCE PROCEDURES

14.1 Matters Subject to Grievance Procedures. A grievance is a complaint by an employee that the employee has been adversely affected due to a misinterpretation or misapplication of this MOU.

Any such complaint may be reviewed in accordance with this Article.

14.2 Informal Grievance Procedure. The employee shall initiate the grievance process by an informal meeting and discussion with their supervisor. Every effort shall be made to resolve a grievance through discussion between the employee, and/or the employee's designated representative, and the employee's immediate supervisor. If, after such discussion, the employee does not feel that the grievance has been satisfactorily resolved, the employee shall have the right to discuss the matter with the supervisor's superior, if any, within the department organization. Otherwise, the employee shall have the right to discuss the matter with the department head by proceeding to the formal grievance procedure.

14.3 Formal Grievance Procedure. Step 1. If the employee is not in agreement with the decision rendered in the informal grievance procedure, an employee shall have the right to present a formal grievance in writing, using the designated grievance form, to the department head within ten (10) calendar days from the date when the decision is rendered in the informal grievance procedure. In the event that no decision has been rendered in the informal procedure, the employee may proceed to the Formal Grievance Proced ure no later than ten (10) calendar days after the decision was due to be rendered in the Informal Grievance Meeting . The department head shall meet with the employee and/or the employee's designated representative within ten (10) calendar days after the department head's receipt of the written grievance. The department head shall review the grievance and render a decision in writing and return it to the employee and/or the employee's designated representative within ten (10) calendar days after meeting with the employee. In the event that no decision is rendered within ten (10) calendar days after meeting with the employee, the employee may proceed directly to step 2.

14.4 Appeal to the City Manager. Step 2. If the employee does not agree with the decision reached by the department head, the employee may present an appeal in writing to the City Manager within ten (10) calendar days after the employee's receipt of the department head's decision. The appeal shall be signed and delivered to the Human Resources Manager who shall set a meeting within ten (10) calendar days with the City Manager and the employee and/or the employee's representative to discuss the grievance. Within ten (10) calendar days from the date of the meeting, the City Man ager shall deliver a copy of the decision to the employee and/or the employee's representative and the department head. The decision of the City Manager shall be final, and no further appeal may be had. Nothing in this section should be interpreted to limit the employee’s right to further administrative or judicial process outside of the City’s internal process.

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14.5 Extension of Time Limitations. All time limitations mentioned in the Grievance Procedure may be extended by mutual written agreement between the City and the employee and /or the employee’s representative.

14.6 The City and CCPFA agree to remove several articles from the MOU as part of the 2022 negotiations. Those items are listed below and are currently in the City’s personnel rules. The City and CCPFA agree that despite their removal from the MOU, CCPFA members shall be able to grieve those items, as if they were in the MOU. The Ci ty and CCPFA further agree that any modification to the personnel rules that cover these items is subject to the meet and confer process. The items are Military Leave and Family Medical Leave.

ARTICLE 15: EMPLOYEE REPORTS AND RECORDS

15.1 Personnel File. The Human Resources Manager shall maintain a personnel file for each employee of the City. Employees have the right to inspect the contents of their respective personnel files during a scheduled appointment.

15.2 Disclosure of Information. No information shall be disclosed from the personnel file of an employee other than the employee's job title, work location, work phone number, salary verification (with written employee authorization only) and departmental assignment, to any person other than the City Manager, City Attorney or their designated representatives. An employee may request or authorize the disclosure of other information from their file by written authorization. Nothing herein shall preclude the use of any informat ion in an employee's personnel file in any phase of a disciplinary or probationary action. The City shall not be prevented from releasing other information under subpoena nor under the Public Records Act when a proper request therefore is submitted, if the City Attorney advises that the requested information must be released.

ARTICLE 16: EDUCATIONAL INCENTIVE

16.1 Educational Incentives. The City shall adopt procedures under which an employee shall qualify for educational assistance in an amount not to e xceed $500 in any one (1) fiscal year; reimbursement shall be based upon the City reimbursing to the employee 50% of reasonably incurred costs of education, including tuition, fees, and books. However, for any employee pursuing an AA or BA degree in fire s cience, reimbursement shall be at the rate of 80% up to a maximum of $800 in any one (1) fiscal year. The procedures to be adopted shall not require advance approval by the City of any specific undergraduate course. Education covered by this provision mu st be in a licensed public or private school or college, or a recognized training program leading to job or professional certification (except for paramedic recertification), and shall include both academic and professional certification programs. Reimburs ement shall be made only for pursuit of one (1) degree. Post -graduate programs (Master’s degree programs or higher) are not covered without a determination that the program has some reasonable relationship to the job performed by the employee, or to prepar ation for a promotional opportunity within the City's employment. No reimbursement shall be made for education

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beyond a Master's degree. Reimbursement shall be made at the conclusion of a course, upon presentation of evidence of satisfactory completion th ereof (grade "C" or better), department head review and City Manager or designee approval.

16.2 Paramedic Recertification. Upon presentation to the Fire Chief or designee of a paramedic certification, the City shall pay to the employee an amount of $2300.00 as full reimbursement for paramedic certification. The employee has the responsibility of attending all required certification courses and paying the required fees. There will not be any compensation for attending certification courses during non -work times except for the pay specified above. This benefit applies once every two (2) years.

16.3 Certificate and Degree Incentive. Any unit member receiving a Firefighter II or Company Officer/Fire Officer Certificate will be provided with a Certificate Pay differential for each separate Certificate held equal to five percent (5%) of base salary.

Unit members who possess a California Community College Associate Degree, an equivalent AS/AA degr ee or a Bachelor ’s Degree (BA/BS) from an accredited post -secondary institution whereas the degree is appropriate to the Fire Service and/or Public Administration and have completed at least two (2) of the courses required for a Company Officer certificati on shall be compensated five percent (5%) of base salary.

ARTICLE 17: HEALTH BENEFITS

17.1 Employee Health Benefits

17.1.1 Public Employees' Medical and Hospital Care Act. The City provides health insurance benefits through the CalPERS Health Program pursuant to the Public Employees’ Medical and Hospital Care Act (PEMHCA). The City provides dental and vision benefits through plans outside of the CalPERS Health Program.

17.1.2 PEMHCA Minimum Contribution. The City will pay the minimum employer contribution amount for employees enrolled in one of the City’s PEMHCA plans, as set forth by CalPERS and pursuant to Government Code Section 22892.

17.1.3 Cafeteria Plan. The City shall offer a cafeteria plan for medical, dental, vision, and short- term disability.

17.1.4 City’s Contribution Amount. Effective August 1, 2020, the City’s monthly cafeteria plan contribution, inclusive of the PEMHCA minimum monthly contribution, s hall be as follows:

Flat Dollar amount Effective January 1, 2022
Selected Plan Maximum City Contribution

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Employee only $976.28
Employee plus one $1952.57
Family $2538.34

Flat Dollar amount Effective January 1, 2024
Selected Plan Maximum City Contribution
Employee only $1000.00
Employee plus one $2000.00
Family $2600.00

Flat Dollar amount Effective January 1, 2025
Selected Plan Maximum City Contribution
Employee only $1100.00
Employee plus one $2100.00
Family $2700.00

An employee electing a medical plan less expensive than the City’s contribution amount may use the remaining balance to pay for dental, vision and/or short -term disability insurance premiums. Any amount remaining stays with the City. An employee electing a plan or plans that cost more than the City’s contribution amount shall be responsible for paying the difference in cost.

17.1.5 HRA Contribution – Employees Hired After August 1, 2020. For employees hired after August 1, 2020, the City shall contribute to the employee’s Health Reimbursement Arrangement (HRA) plan, and associated fixed dollar cost of administration as below:

Effective: 08/01/2020 $100/mo.

Effective: 08/01/2023 $125/mo.

This HRA contribution is for employees only and shall cease upon separation from City employment.

17.2 Retirement Health Benefits

17.2.1 Public Employees' Medical and Hospital Care Act . The City provides retirement health insurance benefits through the CalPERS Health Program pursuant to the Public Employees’ Medical and Hospital Care Act (PEMHCA). To participate, an employee must retire with CalPERS within 120 days of separation from the City, or as otherwise provided by PEMHCA requirements. Participating retirees shall comply with all applicable PEMHCA laws, regulations and rules, including but not limited to the requirement to enroll in Medicare when eligible. The City will not pay for the cost of Medicare enrollment.

17.2.2 Level 1 Retirees – Hired before November 24, 2012. For employees hired before November 24, 2012 who retire from the City and who are enrolled as a retiree in

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a PEMHCA plan (“Level 1 Retirees”), the City will pay the PEMHCA minimum contribution as set forth by CalPERS and pursuant to Government Code Section 22892. Add itionally, Level 1 Retirees shall have a vested right to retirement health benefits consisting of a supplemental City -paid contribution (inclusive of the PEMHCA minimum contribution), as follows:

Flat Dollar amount Effective August 1, 2020
Selected Plan Maximum City Contribution
Employee only $902.63
Employee plus one $1805.26
Family $2346.84

Flat Dollar amount Effective January 1, 2021
Selected Plan Maximum City Contribution
Employee only $938.74
Employee plus one $1877.47
Family $2440.71

Flat Dollar amount Effective January 1, 2022
Selected Plan Maximum City Contribution
Employee only $976.28
Employee plus one $1952.57
Family $2538.34

For example, for a Level 1 Retiree enrolled in a Retiree only plan during the year 2020, the City will pay $139 per month as the PEMHCA minimum contribution, and will provide up to an additional $763 per month as the supplemental City - paid contribution directly to the retiree.

It is the intent of the parties that “vested rights” sha ll have the meaning as is generally associated with that term under the law. The City has agreed to grant vested rights in exchange for the Union’s agreement to establish Level 3 Retirees.

In the event that a Level 1 Retiree’s selected medical plan cost is less than the maximum City contribution for any given month, the unused value of the City’s maximum contribution for that month may be applied toward the cost of any vision and/or dental plan, and any remaining amounts shall be automatically forfeited. In the event that a Level 1 Retiree’s selected medical plan cost is greater than the maximum City contribution for any given month, the retiree shall be responsible for paying the resulting difference in cost.

In the event that a future action by the State and/or Federal government creates a health care program that replaces the group health insurance provided by the City, then the City’s total maximum contribution as otherwise provided by this section shall not be permitted to exceed the Level 1 Retiree’s actual monthly cost, if any, of participation in such replacement health care program.

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Level 1 Retirees may continue to participate in the City’s dental and/or vision plan subject to plan terms and conditions.

The City will continue the supplemental City-paid contribution upon death of the Level 1 Retiree as long as surviving spouses, domestic partners, or other dependents continue to be eligible to participate in the medical plan subject to all applicable PEMHCA requirements and plan terms and cond itions. Dental and vision plan participation shall cease upon the death of the Level 1 Retiree, but surviving spouses, domestic partners, or other dependents can continue under COBRA guidelines.

17.2.3 Level 2 Retirees – Hired between November 25, 2012 an d July 31, 2020. After five years of continuous service with the City, employees hired between November 25, 2012 and July 31, 2020 who retire from the City and who are enrolled as a retiree in a PEMHCA plan (“Level 2 Retirees”), the City will pay the PEMHCA minimum contribution as set forth by CalPERS and pursuant to Government Code Section 22892. Additionally, Level 2 Retirees shall have a vested right to retirement health benefits consisting of a supplemental City-paid contribution (inclusive of the PEMHCA minimum contribution), based on their total years of service with CalPERS as follows:

Credit Years of
CalPERS Service
Percentage of City
Contribution
5-10 PEMHCA Minimum
10 50%
11 55%
12 60%
13 65%
14 70%
15 75%
16 80%
17 85%
18 90%
19 95%
20 100%

The City-paid contribution will be calculated as a percentage of the following amounts:

Flat Dollar amount Effective August 1, 2020
Selected Plan Maximum City Contribution
Employee only $902.63
Employee plus one $1805.26
Family $2346.84
Flat Dollar amount Effective January 1, 2021
Selected Plan Maximum City Contribution
Employee only $938.74
Employee plus one $1877.47

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Family $2440.71

Flat Dollar amount Effective January 1, 2022
Selected Plan Maximum City Contribution
Employee only $976.28
Employee plus one $1952.57
Family $2538.34

For example, for a Level 2 Retiree enrolled in a Retiree only plan during the year 2020 with 10 years of CalPERS service, the Retiree would be entitled to 50% contribution, or $451.32. The City will pay $139 per month as the PEMHCA minimum contribution, and will provide up to an additional $312.32 (50% of $451.32 per month as the supplemental City -paid contribution directly to the retiree.

It is the intent of the parties that “vested rights” shall have the meaning as is generally associated with that term under the law. The City has agreed to grant vested rights in exchange for the Union’s agreement to establish Level 3 Retirees.

The City will continue the supplemental City-paid contribution upon death of the Level 2 Retiree as long as surviving spouses, domestic partners, or other dependents continue to be eligible to participate in the medical plan subject to all applicable PEMHCA requirements and plan terms and conditions.

In the event that a future action by the State and/or Federal government creates a health care program that replaces the group health insurance provided by the City, then the City’s total maximum contribution as otherwise provided by this section shall not be permitted to exceed the Level 2 Retiree’s actual monthly cost, if any, of participation in such replacement health care program.

Level 2 Retirees may participate in the City’s dental and/or vision plan(s) entirely at their own expense and subject to plan terms and conditions. Dental and vision plan participation shall cease upon the death of the Level 2 Retiree, but surviving spouses, domestic partners, or other dependents can continue under COBRA guidelines.

17.2.4 Level 3 Retirees – Hired on or after August 1, 2020 . For employees hired on or after August 1, 2020 who retire from the City and who are enrolled as a retiree in a PEMHCA plan (“Level 3 Retirees”), the City will pay only the PEMHCA minimum contribution as set forth by CalPERS and pursuant to Government Code Section 22892. There shall be no supplemental City contribution for Level 3 Retirees.

Level 3 Retirees may participate in the City’s dental and/or vision plan(s) entirely at their own expense and subject to plan terms and conditions.

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ARTICLE 18: FRINGE BENEFITS

18.1. Public Employees’ Retirement System.

a) All regular employees of the City who work at least twenty (20) hours per week or an average of 87 hours per month are automatically covered by the City’s contract with the California Public Employees Retirement System (CalPERS). Membership shall commence immediately upon employment.
b) First Level Employees: The City provides the 3% @ 55 retirement benefit formula with single highest year compensation consideration for all unit members hired prior to November 25, 2012.
c) Second Level Unit members hired on or after November 25, 2012 and on or before December 31, 2012, and new employees hired as “Classic” members: The City provides the 2% @ 55 retirement benefit formula with three -year average compensation consideration for all unit members hired as new PERS members between November 25, 2012 and December 31, 2012; or as “classic” employees from November 25, 2012 forward or until changed by law. (Classic – those employees meeting eligibility criteria set forth by AB 340 to “transfer” PERS membership from one PERS entity to another PERS entity.) d) PEPRA NEW : The California Public Employees’ Pension Reform Act of 2013 (PEPRA) establishes a new retirement plan for employees hired on or after January 1, 2013. All employees hired on or after that date shall be subject to the provisions of PEPRA.

18.2 CalPERS Member Contributions. Commencing January 6, 2013, all members of the Cathedral City Professional Firefighters Association shall pay their full CalPERS member contribution, plus any additional PERS contribution as may be negotiated.

18.3 Uniform and Equipment Allowances . Employees covered by this agreement shall receive one hundred and fifty dollars ($150) per month.

If the department requires an additional uniform, i.e. a dress uniform, the department will provide the initial issue.

Newly hired Firefighters will be provided the initial issue of uniforms consisting of two complete sets (shirts and pants) by the department and the employee will not be eligible to be paid uniform allowance until 12 months after hire date, at which time the employee will be given two additional complete sets (shirt and pants), including department uniform jacket.

A black leather station -wear safety boot will be provided in the future as required safety equipment by the department.

18.4 Deferred Compensation. All employees covered by this Agreement shall be eligible to participate in the City's deferred compensation program, upon request. The City shall match up to $65.00 per pay period for an equal employee contribution.

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The City will make available an additional retirement plan through ICMA called a 401(a) to be funded through employee contributions. The 401a plan chosen by the Association will allow members to choose their own individual fixed percentage ranging from 1 -20%. 100% of the bargaining un it must participate for the 401a to be initiated. Once an employee makes their decision it cannot be changed.

18.5 Short Term and Long Term Disability. All employees covered by this Agreement shall be included in the City's long-term disability program pro viding partial coverage for disabling injuries and illnesses non-industrial in nature (not covered by workers' compensation). Employees may use their benefit credit or purchase short-term disability insurance offered by the City as an optional benefit. (See Article 17.1.)

18.6 Training. Training required for the EMT -1A certification will be provided when personnel are on duty.

18.7 PERS 1959 Plan Survivor Benefits. Under the City’s PERS contract for Fire Department employees, PERS 1959 Plan survivor benefits are provided at level 4.

18.8 Wellness Benefit. The City acknowledges the side letter agreement dated Nov 1, 2016 in regards to the Wellness Program.

18.9 Life Insurance. The City shall provide life insurance in the amount equal to one (1) times the employee’s annual salary. The cost of such insurance coverage shall be borne by the City. The City is self-insured for any amount in the excess of that carried by the policy.

ARTICLE 19: AGREEMENT ALL INCLUSIVE
The parties hereto acknowledge that they have engaged in extended negotiations of any and all issues either party has desired to have included in this MOU. The parties recognize that, in the give and take of bargaining, some items sought by the employer have n ot been agreed upon, and some items sought by the employee association have not been agreed upon. This Agreement constitutes a compromise upon which each party agrees. The parties agree that this MOU is all -inclusive and that no other agreements, undertakings or understandings have been made outside of the specific terms of this Agreement relating to wages, hours or terms or conditions of employment of the employees covered by this Agreement, with the exception of duly negotiated and mutually agreed upon L etter(s) of Agreement . Except by mutual agreement, this MOU is not subject to reopening for any purpose. All of the agreements of the parties are evidenced herein. The absence of reference to any topic shall be deemed as proof that no agreement was reached thereon, and any claim based thereon shall be null and void and of no effect. Each party has had every opportunity during the course of these negotiations to bring up any new or additional topics it desired to have considered as part of this Agreement , and, for the duration of this Agreement, no additional topics shall be added thereto, except upon specific mutual agreement of the parties evidenced in writing.

Pursuant to Government Code Section 3505.1, this MOU has been jointly prepared by the representatives of the City of Cathedral City and of CCPFA who agree that it shall be presented to the City Council of the City of Cathedral City for its consideration. W e recognize that this MOU is not binding unless and until it has been approved by the City Council of the City of Cathedral City.

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Attachment: Cathedral City- CCPFA 01.01.23-12.31.25 (3844 : MOU AMENDMENT BETWEEN THE CITY OF CATHEDRAL CITY AND CCPFA) CCPFA MOU | January 1, 2023 – December 31, 2025 40 | P a g e

APPROVED BY THE CITY COUNCIL

Executed this ___ day of ____________, 2023.

ATTEST:

_____________________________________
Tracey Hermosillo, City Clerk

CITY OF CATHEDRAL CITY CATHEDRAL CITY
PROFESSIONAL FIREFIGHTERS’ ASSOCIATION
IAFF Local 3654

__________________________________________
Charles P. McClendon, City Manager

________________________________________
Josiah Maier

_________________________________________
Eugenia Torres, Human Resources Manager

________________________________________
Taylor Burchartz

_________________________________________
AnnMarie Quintanilla, Human Resources Specialist

_________________________________________
Al Ford, Burke, Williams & Sorensen, LLP

_________________________________________
Brian Olivo, Association Representative

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Attachment: Cathedral City- CCPFA 01.01.23-12.31.25 (3844 : MOU AMENDMENT BETWEEN THE CITY OF CATHEDRAL CITY AND CCPFA)

Cathedral City Page 1 of 3 Printed on 8/3/2023

Staff Report

City Council

Item No. 3.L

Meeting Date: August 9, 2023
From: Eugenia Torres, Human Resources Manager
Title: Approve an Amendment to the CCFMA Memorandum of
Understanding

City Council

RECOMMENDATION:

To approve an Amendment to the M emorandum of Understanding between the City of Cathedral City and Cathedral City Fire Management Association (CCFMA).

BACKGROUND:

The City and The Cathedral City Fire Management Association (CCFMA) have been negotiating a successor Memorandum of Underst anding (MOU) for the past few months. The negotiation teams reached a full agreement for a three (3) year contract for the period of January 1, 2023, through December 31, 2025.

DISCUSSION:

The terms agreed to by the parties include the following:

1. Term – January 1, 2023 – December 31, 2025 (3-year term)

2. Gender Pronoun Replacement – All references to he/she change to “employee”, All references to his/her change to “their” , All references to himself/herself change to “themselves”.

3. Rearranged Article 1 – to Article 2, and Article 2 to 1.

4. Compensation –

A. 3% effective after ratification (effective May 28, 2023) B. 3% effective the first pay period following January 1, 2024 C. 3% effective the first pay period following January 1, 2025

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5. Bilingual – Simplify the bilingual process by eliminating the annual testing.

6. Paramedic Assignment Differential – Battalion Chief paramedic stipend with stipulations.

7. Probation Period – Specifying actual working hours vs. hours.

8. Satisfactory Completion of Probation Pe riod – Update language with administrative process.

9. New Article | Live Within City Limits –

A. Employees hired on or after January 1, 2023, shall live within 150 miles of the City limits by the end of their probationary period.

B. Employees hired before Jan uary 1, 2023, grandfathered with stipulations (delayed implementation until December 31, 2025).

10. Remove duplicate sections from Personnel Rules:

i. Military Duty
ii. Family Medical Leave

11. Holidays – Follow the Annual Holiday Council Resolution; the City will no t lower the number of CalPERS holidays that currently exist and will report holidays as required per the guidelines and requirements.

12. New Article - Conduct and Discipline

13. New Article - CCFMA able to grieve duplicate articles housed in the Personnel Rules.

14. Health Insurance – Increase health cap effective:

i. January 1, 2024, by:

Single = $23.72
Single + 1 = $47.43
Family = $61.66

i. January 1, 2025, by:

Single = $100.00
Single +1=$100.00
Family = $100.00

15. HRA Contribution – Increase by:
i. $25 per month; August 1, 2023
ii. $25 per month; January 1, 2024
iii. $15 per month; January 1, 2025

16. Deferred Compensation – update participant name

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17. Wellness Program – Follow City Policy; remove 75/25 cost.

18. Unlimited shift trades subject to Chief approval.

FISCAL IMPACT:

For the period January 1, 2023 – December 31, 2025, three (3) percent/year was the budgeted increase. These increases result in an additional $75,718 impact for the three- year period.

ATTACHMENTS:

Cathedral City-CCFMA MOU_01.01.23-12.31.25

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City of Cathedral City

MEMORANDUM OF

UNDERSTANDING

CATHEDRAL CITY FIRE

MANAGEMENT ASSOCIATION
(CCFMA)
January 1, 2023 – December 31, 2025

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Attachment: Cathedral City-CCFMA MOU_01.01.23-12.31.25 (3840 : MOU AMENDMENT BETWEEN THE CITY OF CATHEDRAL CITY AND CCFMA MOU | January 1, 2023– December 31, 2025 1 | P a g e

Contents
...................................................................................................................................................................... 0 ARTICLE 1: SEVERABILITY ............................................................................................................................. 4 ARTICLE 2: MAINTENANCE OF MEMBERSHIP; CONTRACT BAR; PETITIONS FOR DECERTIFICATION .......... 4 ARTICLE 3: STRIKES AND/OR JOB ACTIONS .................................................................................................. 5 ARTICLE 4: SUCCESSOR NEGOTIATIONS ....................................................................................................... 5 ARTICLE 5: TERM .......................................................................................................................................... 5 ARTICLE 6: GENERAL PROVISIONS ............................................................................................................... 5

6.1 Equal Employment Opportunity. ......................................................................... 5

6.2 Safety and Health. ............................................................................................... 5

6.3 Employee Activities ............................................................................................. 6

6.4 Inconsistent Employee Activities ......................................................................... 6

6.5 Improper Use of City Equipment Prohibited ....................................................... 6

6.6 Political Activity ................................................................................................... 6

6.7 Criminal Conviction – Ineligibility for Employment ............................................. 7

6.8 Smoking. .............................................................................................................. 7

6.9 Organized Mess ................................................................................................... 7

6.10 Shift Trades. ......................................................................................................... 8 ARTICLE 7: MANAGEMENT RIGHTS .............................................................................................................. 9

7.1 Exclusive Control of Certain Aspects ................................................................... 9

7.2 Not subject to Grievance Procedure ................................................................... 9 ARTICLE 8: COMPENSATION ....................................................................................................................... 10

8.1 Salary Increases ................................................................................................. 10

8.2 Salary Advancement .......................................................................................... 10

8.3 Salary on Promotion .......................................................................................... 10

8.4 Salary on Demotion ........................................................................................... 11

8.5 Salary on Reinstatement ................................................................................... 11

8.6 Salary on Transfer .............................................................................................. 11

8.7 Salary on Position Reclassification .................................................................... 11

8.8 Special Salary Adjustments ................................................................................ 11

8.9 Overtime ............................................................................................................ 12

8.10 Payment of Overtime ........................................................................................ 12

8.11 Other Compensatory Time Off .......................................................................... 12

8.12 Call Out Pay ........................................................................................................ 12

8.13 Compensation for Layoff ................................................................................... 12

8.14 Compensation during Suspension ..................................................................... 12

8.15 Salary on Voluntary Demotion .......................................................................... 13

8.16 Compensation for Temporary Assignment to Higher Classification ................. 13

8.17 Bilingual Pay ....................................................................................................... 13

8.18 Compensation for Vehicle Use. ......................................................................... 14

8.19 Correcting Errors in Salary Rate and Other Provisions ...................................... 14

8.20 Paramedic Assignment Differential ................................................................... 14

8.21 Certification and Education Incentives .............................................................. 14

8.22 Management Incentive Pay ............................................................................... 15

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ARTICLE 9: RECRUITMENT AND SELECTION ................................................................................................ 15

9.1 Physical Requirements ...................................................................................... 15

9.2 Separation .......................................................................................................... 15

9.3 Voluntary Demotion .......................................................................................... 16 ARTICLE 10: PROBATION ............................................................................................................................. 16

10.1 Probation Period ................................................................................................ 16

10.2 Probation on Promotion or Reinstatement ....................................................... 16

10.3 Objective of Probationary Period ...................................................................... 16

10.4 Satisfactory Completion of Probation Period .................................................... 16

10.5 Unsuccessful Probation Period .......................................................................... 16

10.6 Unsuccessful Reinstatement Probation ............................................................ 16

10.7 Probation Following Layoff ................................................................................ 16

10.8 Live within City Limits. ....................................................................................... 17 ARTICLE 11: EMPLOYEE LAYOFF PROCEDURES ........................................................................................... 17

11.1 Purpose for Layoffs ............................................................................................ 17

11.2 Order of Layoff. .................................................................................................. 17

11.3 Abolishment of Position(s). ............................................................................... 17

11.4 Layoff Appeal. .................................................................................................... 18

11.5 Reinstatement List. ............................................................................................ 18

11.6 Notification of Layoff ......................................................................................... 18 ARTICLE 12: ATTENDANCE AND LEAVES ..................................................................................................... 18

12.1 Attendance at Work; Absence without Leave. .................................................. 18

12.2 Automatic Resignation. ..................................................................................... 18

12.3 Hours of Work. ................................................................................................... 19

12.4 Work Week. ....................................................................................................... 19

12.5 Leave of Absence; Continuation of Benefits. .................................................... 19

12.6 Vacation Leave. .................................................................................................. 20

12.7 Holiday Pay ........................................................................................................ 21

12.8 Jury Duty. ........................................................................................................... 22

12.9 Bereavement Leave. .......................................................................................... 22

12.10 Sick Leave. .......................................................................................................... 22

12.11 Sick Leave Accrued Limit and Payoff. ................................................................ 23

12.12 Sick Leave Conversion........................................................................................ 23

12.13 Effect of Absence on Sick Leave. ....................................................................... 24

12.14 Family Illness Leave. .......................................................................................... 24

12.15 Unauthorized Leave. .......................................................................................... 24

12.16 Catastrophic Leave Donation. ........................................................................... 24 ARTICLE 12A: CONDUCT AND DISCIPLINE ................................................................................................... 25 12A.1 Standards of Conduct. ....................................................................................... 25 12A.2 Improper Employee Conduct. ........................................................................... 25 12A.3 Disciplinary Action. ............................................................................................ 27 12A.4 Hearings and Appeals. ....................................................................................... 28 ARTICLE 13: GRIEVANCE PROCEDURE ......................................................................................................... 31

13.1 Matters Subject to Grievance Procedures. ....................................................... 31

13.2 Informal Grievance Procedure. ......................................................................... 31

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13.3 Formal Grievance Procedure. ............................................................................ 31

13.4 Appeal to the City Manager. .............................................................................. 31

13.5 Extension of Time Limitations. .......................................................................... 31

13.6 Administrative Appeal Procedure. .................................................................... 31

13.7 The City and CCFMA agree to remove several articles from the MOU ............. 31 ARTICLE 14: EMPLOYEE REPORTS AND RECORDS ....................................................................................... 32

14.1 Personnel File. ................................................................................................... 32

14.2 Disclosure of Information. ................................................................................. 32 ARTICLE 15: EDUCATION INCENTIVES ......................................................................................................... 32

15.1 Education Incentives. ......................................................................................... 32

15.2 Paramedic Recertification. ................................................................................ 32 ARTICLE 16: HEALTH BENEFITS .................................................................................................................. 33

16.1 Employee Health Benefits ................................................................................. 33

16.2 Retirement Health Benefits ............................................................................... 34

16.3 Public Employees’ Retirement System. ............................................................. 37 ARTICLE 17: FRINGE BENEFITS .................................................................................................................... 37

17.1 Uniform/Equipment Allowances ....................................................................... 37

17.2 Deferred Compensation. ................................................................................... 37

17.3 Long Term Disability Income, Accidental Death and Dismemberment ............ 38

17.4 Wellness Program. ............................................................................................. 38

17.5 Life Insurance. .................................................................................................... 38

17.6 Additional Retirement Benefit........................................................................... 38

17.7 PERS 1959 Survivor Benefit. .............................................................................. 38 ARTICLE 18: AGREEMENT ALL INCLUSIVE ................................................................................................... 38

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Attachment: Cathedral City-CCFMA MOU_01.01.23-12.31.25 (3840 : MOU AMENDMENT BETWEEN THE CITY OF CATHEDRAL CITY AND CCFMA MOU | January 1, 2023– December 31, 2025 4 | P a g e

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF CATHEDRAL CITY AND THE CATHEDRAL

CITY FIRE MANAGEMENT ASSOCIATION

This Memorandum of Understanding is entered into with reference to the following facts:

A. The Cathedral City Fire Management Assoc iation is recognized under the provisions of the Meyers-Milias-Brown Act of the State of California as the majority representative of the following employees:

All full-time sworn employees of the Cathedral City Fire Department of the rank of Fire Captain and above, except the Fire Chief.

B. Representatives of the Cathedral City Fire Management Association (hereinafter sometimes referred to as “CCFMA”) and the City of Cathedral City (hereinafter sometimes referred to as the "City") have met and conferred in good faith on wages, hours, and other terms and conditions of employment for the employees represented by CCFMA in the bargaining unit listed above and have reached agreements which are set forth in this Memorandum of Understanding (hereinafter sometimes referred to as the "MOU" or "Agreement"). The parties have fully discharged their obligations to each other pursuant to the Meyers-Milias-Brown Act (“MMBA,” Gov. Code § 3500 et.seq.) for all matters within the scope of representation for the term of this MOU.

C. This Memorandum of Understanding is established in accordance with the provisions of the Meyers-Milias-Brown Act ( Government Code Section 3500, et seq. ), effective only upon ratification by the City Council of the City of Cathedral City and by majority vote of the bargaining unit of employees represented by CCFMA.

Subject to the foregoing limitations, CCFMA and the City agree as follows:

ARTICLE 1: SEVERABILITY

It is understood and agreed by the parties that this MOU is subject to all present and future applicable Federal and State laws and regulations, and the provisions hereof shall be effective and implemented only to the extent permitted by such laws and regulations. The parties hereto have bargained with regards to some provisions which are covered by the Fair Labor Standards Act, and, to the extent that the Fair Labor Standards Act permits employers and employee groups to contract for modification of the procedures otherwise utilized under the Fair Labor Standards A ct, and to the extent that such modification is authorized by Federal law, the parties intend that this contract shall take precedence over the provisions of the Fair Labor Standards Act. If any part of this Agreement is in conflict or is found to be inco nsistent with such applicable provisions of State or Federal law or regulation, or otherwise found to be invalid or unenforceable by any tribunal of competent jurisdiction, such part or provision shall be suspended, and the provisions of the applicable laws and regulations shall prevail; in such event, however, the remainder of this MOU shall not be affected thereby and shall remain in full force and effect.

ARTICLE 2: MAINTENANCE OF MEMBERSHIP; CONTRACT BAR; PETITIONS FOR

DECERTIFICATION

The Association will maintain records of employee authorizations for dues deductions, and shall provide the City with information regarding the amount of dues deductions and the list of Association members who have authorized dues deductions. To the extent required by the Government Code, the City shall rely on the information provided by the CCFMA and deduct those authorized.

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The employee’s earnings must be sufficient after other legal and required deductions are made to cover the amount of the dues. When an employee is in a non-pay status for an entire pay period, no deduction will be made to cover the pay period. In the case of an employee who is in a non-pay status during part of the pay period, and the salary is not sufficient to cover the full withholding, no deduction shall be made.

In this circumstance, all other legal and required deductions (including health care deductions) have priority over Association dues.

CCFMA agrees to enforce this provision and to indemnify and hold harmless the City, its officers and employees, from all liabilities and/or damages of any nature arising from the application of this section.

ARTICLE 3: STRIKES AND/OR JOB ACTIONS

CCFMA, on behalf of all of its members, agrees that neither CCFMA, nor its representatives, nor members of the CCFMA, shall engage in, cause, instigate, encourage, or condone a strike or job action of any kind during the term of this Agreement.

ARTICLE 4: SUCCESSOR NEGOTIATIONS

Representatives of the City and CCFMA shall commence negotiations for a successor Agreement within a reasonable period of time prior to the expiration of this Agreement. The parties shall also make a good faith effort to conclude said negotiations prior to the expiration of this Agreement.

ARTICLE 5: TERM

The term of this Agreement shall be from January 1, 2023 through December 31, 2025. This Agreement shall not be re-openable for any purpose except by mutual agreement of the parties.

ARTICLE 6: GENERAL PROVISIONS

6.1 Equal Employment Opportunity. Appointments and promotions of individuals shall be made on the basis of job-related standards of education, training, experience, merit and ability. No appointment to or removal from a position in the City’s personnel system shall be affected or influenced by any consideration of race, color, or national origin, religious creed, ancestry, age, sex, marital status, physical disability, mental disability, medical condition, pregnancy, child birth or related medical condition, sexual orientation, domestic partnership status or religious opinion or affiliation, and and/or other legally protected status.

6.2 Safety and Health. Each employee shall comply with CAL/OSHA safety laws, rules and regulations.

All employees shall follow safe practices, use personal protective equipment as required, render every possible aid to safe operations, and report all unsafe conditions or practices. Special equipment, if it is required, shall be provided by the City.

6.2.1 Intoxicating Substances. Employees should avoid using intoxicating substances at least six (6) hours prior to reporting to the scheduled work shift and at any time during the work day, including lunch or dinner breaks, except when necessary to conduct an approved investigation. Employees shall not have in their possession any intoxicating substances while on duty, unless the possession of such substances is in the course of their duties. No employee shall be on duty while impaired for the performance of duty or under the influence of alcohol, any unlaw ful drug or any controlled substances, or otherwise be in violation of the department’s drug and alcohol policy.

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6.2.2 Safety Equipment. Any safety equipment required by the City or by OSHA regulations shall be provided and replaced by the City.

6.3 Employee Activities. During the employee’s work day, employee is expected to devote their full- time in the performance of their assigned duties as a City employee. No employee shall engage in any outside employment, enterprise, or remunerated activity without the prior approval of their department head or appointing power. At no time shall any such outside employment or activity be conducted on City time. No employee shall engage in any employment, outside activity or enterprise which is inconsistent, incompatible, in conflict with, or interferes with their ability to perform the duties, functions or responsibilities of their position as a City employee, nor shall employee engage in any outside activity which will directly or indirectly contribute to the lessening of their effectiveness as a City employee. No employee shall engage in any type of activity relating to an employee organization during such time as employee is on duty, except as expressly permitted by the City Manager or designee, State and Federal laws, MOU, or Council resolution.

a) Involves receipt or acceptance by the employee of any money or other consideration from anyone other than the City for the performance of an act which the employee, if not performing such act, would be required or expected to render in the regular course o f their City employment as a part of their duties as a City employee; or,

b) Involves conditions or factors which would be incompatible or in conflict with the duties, functions or responsibilities of the employee in their regular City employment; or,

c) Involves the performance of an act in other than their capacity as a local agency officer or employee which act may later be subject directly or indirectly to the control, inspection, review, audit, or enforcement of any other officer or employee or the agency by which employee is employed; or,

d) Involves such time demands as would render performance of their duties as a local agency officer or employee less efficient; or,

e) Involves the use for private gain or advantage of City time, facilities, equipment and supplies, prestige, influence, or confidential information of one’s City office or employment; or,

f) Involves the solicitation of future employment with a business having business transactions with the City over which the employee has some control or influence in their official capacity at the time of the transaction.

6.5 Improper Use of City Equipment Prohibited . No City -owned equipment, autos, trucks, instruments, tools, supplies, machines, badges, identification cards, or other items which are the property of the City shall be used by an employee except upon prior approval of the employee’s department head or appointing power or designee duly authorized to give such approval.

6.6 Political Activity. Except as necessary to meet requirements, if any, of Federal law, no restrictions shall be placed on the political activities of any officer or employee of the City of Cathedral City other than the following:

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a) Use of office, authority or influence to obtain change in position or compensation. No employee shall, directly or indirectly, use, promise, threaten or attempt to use their office, authority or influence, to secure, or to obstruct or prevent another person from securing, any position, nomination, confirmation, promotion, or change in compensation or position within the City, upon the condition that their vote or another’s vote, influence or action shall be given or used on behalf of, or withheld from, any candidate, officer, or party, or upon any other corrupt condition or consideration. (Government Code Section 3204.)

b) Soliciting political funds or contributions from other officers or employees. No employee shall directly or indirectly solicit political funds or contributions from other employees of the City.

The employee, however, is not prohibited from communicating through the mail or by other means, requests for political funds or contributions to a significant segment of the public which may include officers or employees of the City. (Government Code Section 3205.)

c) No employee shall engage in poli tical activity during working hours nor engage in political activities at any time on City premises. (Government Code Section 3207.)

d) No employee of the City may engage, during their working hours, in the solicitation or receipt of political funds or contributions to promote the passage or defeat of a ballot measure which would affect the rate of pay, hours of work, retirement, civil service or other working conditions of the employees of the City; nor shall entry be permitted into the workplace during working hours for those purposes. (Government Code Section 3209.)

e) Employees, the City and CCFMA shall in all other respects comply with the provisions of Government Code sections 3201-3209.

6.7 Criminal Conviction – Ineligibility for Employment. The parties agree that the City Manager has hiring and firing discretion with respect to individuals convicted of a felony, or of a misdemeanor involving moral turpitude, subject to an employee’s rights outlined in the disciplinary appeals process and the FBOR.

The City Manager and their authorized designees are hereby authorized to have access to the “State Summary Criminal History Information” as provided for in Section 11105 of the California Penal Code , in order to enable the City Manager to fulfill their duties in the employment, supervision and termination of City employees.

6.8 Smoking. City employees are encouraged not to smoke as it is a proven detriment to health, safety and productivity. Smoking is not allowed in City buildings; employees must smoke out-of- doors. Smoking is not permitted while on duty if prohibited by existing department rules.

Smoking is not permitted in City vehicles or other City equipment.

6.9 Organized Mess. All members assigned to a fire station shall participate in an organized mess for the consumption of meals while on duty. Participation shall be at a charge equal to the value of the meal irrespective of whether the employee chooses to eat the meal. Members may be exempted for medical, religious or weight reduct ion reasons. Otherwise, p articipation is mandatory.

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6.10 Shift Trades. City and employees of CCFMA agree to unlimited shift trades for employees, when approved by the fire chief, effective upon ratification In addition, City and employees of CCFMA agree to comply with all requirements of FLSA section 7(p)(3) and regulation section 29 CFR section 553.31 as follows:

1. FLSA provision : 29 USC section 207(p)(3):
(p) Special detail work for fire protection and law enforcement employees; occasional or sporadic employment; substitution (3) If an individual who is employed in any capacity by a public agency which is a State, political subdivision of a State, or an interstate governmental agency, agrees, with the approval of the public agency and solely at the option of such individual, to substitute during scheduled work hours for another individual who is employed by such agency in the same capacity, the hours such emplo yee worked as a substitute shall be excluded by the public agency in the calculation of the hours for which the employee is entitled to overtime compensation under this section.

The US Dept. of Labor regulation, 29 CFR section 553.31:

Sec. 553.31 Substitution--section 7(p) (3).

a) Section 7(p)(3) of the FLSA provides that two individuals employed in any occupation by the same public agency may agree, solely at their option and with the approval of the public agency, to substitute for one another during scheduled work hours in performance of work in the same capacity. The hours worked shall be excluded by the employer in the calculation of the hours for which the substituting employee would otherwise be entitled to overtime compensation under the Act. Where one employee substitutes for another, each employee will be credited as if employee had worked their normal work schedule for that shift. b) The provisions of section 7(p)(3) apply only if employees' decisions to substitute for one another are made freely and without coercion, direct or implied. An employer may suggest that an employee substitute or “trade time” with another employee working in the same capacity during regularly scheduled hours, but each employee must be free to refuse to perform such work without sanction and without being required to explain or justify the decision. An employee's decision to substitute will be considered to have been made at their sole option when it has been made (i) without fear of reprisal or promise of reward by the employer, and (ii) exclusively for the employee's own convenience.

A public agency which employs individuals who substitute or “trade time” und er this subsection is not required to keep a record of the hours of the substitute work. In order to qualify under section 7(p)(3), an agreement between individuals employed by a public agency to substitute for one another at their own option must be appro ved by the Fire Chief. This requires that the agency be aware of the arrangement prior to the work being done, i.e., the employer must know what work is being done, by whom it is being done, and where and when it is being done. Approval is manifest when th e employer is aware of the substitution and indicates approval in whatever manner is customary.

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ARTICLE 7: MANAGEMENT RIGHTS

7.1 Exclusive Control of Certain Aspects. The City of Cathedral City retains all its exclusive rights and authority under State law, and expressly and exclusively retains its management rights and to exercise its management rights without the obligation to meet and confer over the decision to exercise any retained management rights, which include, but not be limited to:

a. the exclusive right to determine the mission of its constituent departments, commissions, and boards;
b. set standards and levels of service;
c. determine the procedures and standards of selection for employment and promotions; d. direct its employees;
e. establish and enforce dress and grooming standards;
f. determine the methods and means to relieve its employees from duty because of lack of work or other lawful reasons;
g. maintain the efficiency of governmental operations;
h. determine the methods, means and numbers and kinds of personnel by which government operations are to be conducted;
i. determine the content and intent of job classifications; j. determine methods of financing;
k. determine style and/or types of City-issued wearing apparel, equipment or technology to be used;
l. determine and/or change the facilities, methods, technology, means, organizational structure and size and composition of th e work force and allocate and assign work by which the City operations are to be conducted;
m. determine and change the number of locations, relocations and types of operations, processes and materials to be used in carrying out all City functions includin g, but not limited to, the right to contract for or subcontract any work or operations of the City; n. assign work to and schedule employees in accordance with requirements as determined by the City and to establish and change work schedules and assignments upon reasonable notice;
o. establish and modify productivity and performance programs and standards; p. discharge, suspend, demote, reprimand, withhold salary increases and benefits, or otherwise discipline employees in accordance with applicable law; q. establish employee performance standards including, but not limited to, quality and quantity standards, and to require compliance therewith; take all necessary actions to carry out its mission in emergencies; and
r. exercise complete control and discretio n over its organization and the technology of performing its work.

7.2 Not subject to Grievance Procedure . The exercise by the City through its Council and management representatives of its management rights as set forth above shall not in any way, directly or indirectly, be subject to the grievance procedure. The City shall, on request of CCFMA, meet and confer on the impact, if any, of the exercise of any management rights. This, however, will not in any manner limit the City’s prerogative to exercise any retained management right.

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ARTICLE 8: COMPENSATION

8.1 Salary Increases. The City and CCFMA agree to the following schedule of salary increases to be effective with the start of the pay period following the designated dates:

A. 3.0% effective after ratification (retroactive to May 28, 2023) B. 3.0% effective January 1, 2024
C. 3.0% effective January 1, 2025

8.2 Salary Advancement – Full-time Employees. Except as otherwise provided in this Article, full-time employees may be considered for an increase in salary according to the following rules:

a) Advancement to a next higher merit increase step may be made after a twelve (12) month interval from the hire date or from the effective date of the employee’s last increase, and for continued satisf actory service. A merit increase based on educational or chief officer certification shall not change the otherwise effective merit review date.

b) At the time of each employee’s next merit review, as extended, advancement to a next higher merit increase step may be made. Thereafter, advance to a next higher merit step increase may be made after a twelve (12) month interval from the hire date or the date of the last merit increase, whichever is most recent, for continued satisfactory service.

c) Except for th e extension of the merit review date as specified in subparagraph a, advancement to the next higher merit increase step shall not be automatic. Such salary increase or denial of salary increase shall require the specific recommendation, through a performance evaluation, of the employee’s department head and the approval of the Personnel Director. When an employee is denied an increase, employee may be reconsidered for such advancement at any subsequent time with a satisfactory performance evaluation.

d) Except for the extension of the merit review date as specified in subparagraph a, advancement to merit steps 6 and above may occur after two (2) years satisfactory service in the next preceding step in the respective salary range. Any such advancement sha ll be granted only as a result of a written evaluation of continued meritorious and efficient service and continued improvement by the employee in the effective performance of the duties of their position.

e) For employees hired prior to January 7, 2015 only, a 7.5% longevity pay adjustment shall occur after fifteen (15) years of City employment ; an additional 5% longevity pay adjustment shall occur after twenty (20) years; and an additional 2.5% longevity pay adjustment shall occur after twenty-five (25) years of City employment. Employees hired on or after January 7, 2015 are not eligible.

8.3 Salary on Promotion. Any employee who is promoted to an open position in a class with a higher salary range shall be placed on Step A in the new higher range or placed at the step which provides at least a minimum 5% salary increase for the employee, not to exceed the highest merit/longevity

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increase step of the new range. The employee’s merit review date shall change to the effective date of the promotion for consideration in subsequent years.

When economic conditions, unusual employment conditions or exceptional qualifica tions of a candidate for promotion indicate that a higher merit increase step would be in the City’s best interests, upon written recommendation of the department head, the City Manager may authorize payment of salary at a higher merit/longevity increase step in the salary range.

8.4 Salary on Demotion. Any employee who is demoted may be placed at a lower step, or may be placed at a step in a lower range or may be placed at step “Y” which is equal to the employee’s current salary step. The employee’s merit review date shall not change.

An employee receiving Step “Y” shall remain in the Step “Y” until such time as the position is assigned to a salary range in which the last step is equivalent to or higher than the Step “Y”, at which time the employee shall be placed in the next highest step. Such employee shall not receive salary adjustments until such time as Step “Y” is equivalent to or less than the highest merit increase step of the salary range of the employee’s position.

8.5 Salary on Reinstatement. An employee who resigned in good standing may, within one (1) year of such resignation and upon recommendation of the department head and approval of the City Manager, be reinstated in a position in the class in which the employee had previously served, subject to an available budgeted position. Upon such reinstatement, the employee shall not receive a salary higher than the step in the salary range the employee previously received prior to the employee’s separation. The employee shall be given a new merit review date, as if a new hire.

8.6 Salary on Transfer . Any employee who is transferred from one position to another position in the same class, or to another position in a classification having the same salary range, shall be compensated at the same step in the salary range as the employee previously received. The employee’s merit review date shall not change.

8.7 Salary on Position Reclassification. When an employee in the classified service is reclassified to a lower classification, the employee shall retain their rate of pay and their merit review date or shall be placed in the step of the lower salary range closest to the employee’s salary rate. If the last step of the salary range of the lower job class is lower than the employee’s salary rat e, the current salary step shall be identified as Step “Y” because of a downward reclassification, and the employee shall remain in the Step “Y” until such time as their job is assigned to a salary range in which the highest step is equivalent to or higher than the Step “Y”, at which time the employee shall be placed in the next higher step. Such employee shall not receive annual or other periodic salary adjustments until such time as Step “Y” is equivalent to or less than the highest step of the salary ra nge of the employee’s reclassified position. When an employee is reclassified to an equivalent classification, the employee shall retain their salary rate and merit review date. When an employee is reclassified to a higher classification, the employee sh all be placed on Step A in the new higher range or placed at the step which is a minimum 5% salary increase for the employee, not to exceed the highest merit increase step of the new range. The employee’s merit review date shall change to the effective da te of the reclassification for consideration in subsequent years.

8.8 Special Salary Adjustments . A department head may recommend in writing , to raise an employee’s salary step to a higher merit/longevity increase step prior to the eligibility times specified in this article so as to recognize meritorious service, advanced educational achievements

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or other extraordinary attributes related to the em ployee’s public service. Such increased compensation is subject to the approval of the City Manager and the availability of budgeted funds. The employee’s merit review date shall change to the effective date of the special increase.

8.9 Overtime. A department head may require an employee to work beyond the employee’s regular hours of employment. Any overtime hours worked by Fire Captains, Fire Battalion Chiefs and Division Chiefs will be paid for at the usual time and one-half rate.

As a 24-hour shift employee, a regular schedule includes eight (8) 24-hour shifts during a 24-day work cycle for a total of 192 hours. Of the 192 hours, 10 hours shall be paid at the overtime rate of pay. All hours are to be considered “hours worked” with the exception of sick leave, banked holiday hours and floating holiday hours, for the purpose of calculating overtime rate of pay, for hours in excess of a regular schedule.

8.10 Payment of Overtime. All overtime hours worked during the standard 14-day pay period shall be paid at straight time on the regular biweekly pay schedule. Upon completion of the 24-day work cycle, the balance of payment for overtime worked during that cycle shall be paid as “true -up” subject to sick leave provisions defined in Article 8.9.

8.11 Other Compensatory Time Off. The City Manager may grant compensatory time off to any City employee in unique situations where actions of the employee, over and above the call of duty, clearly merit such consideration.

8.12 Call Out Pay. For Fire Battalion and Division Chiefs only, the City shall pay for any call out during any weekend or after hours call out if the employee had been released from work on a normal business day.

8.13 Compensation for Layoff. An employee who is terminated from the classified service of the City as a result of a layoff shall be paid for accrued vacation and accrued overtime. Payment shall also be made under the provisions of Section 12.11, if a laid off employee has three (3) or more years of employment with the City. Accrued sick leave shall be restored to an employee if the employee is re-employed within one (1) year. Should an employee be re -employed in the formerly held position, the employee shall be placed at the same salary step as when the layoff occurred. No credit shall be received toward a step increase or seniority during the period of layoff.

For those members of the Association who are laid off, the City shall provide severance pay in an amount equal to three (3) months’ base salary.

Employees who have attained regular status at the time of layoff and who are re-employed within a period of one (1) year shall retain their assigned merit review dates. Regular employees who are re-employed after a period of one (1) year will be assigned a new merit review date.

8.14 Compensation during Suspension . An employee who is suspended with pay under the disciplinary procedures shall be paid normal salary at that salary rate that the employee was entitled to prior to the suspension. An employee who is suspended without pay under the disciplinary procedures shall not be paid for those specific days of suspension. Additionally, an employee suspended without pay shall not accrue sick leave, vacation, seniority or other benefits during a suspension of more than fifteen (15) working days, except that health and life insurance benefits will be maintained.

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8.15 Salary on Voluntary Demotion. At the discretion of the City Manager, any employee who elects to take a voluntary demotion may be placed at a lower step, or may be placed at a step in a lower range or may be placed at Step “Y” which is equal to the employee’s current salary step. The employee’s merit review date shall not change.

An employee receiving Step “Y” shall remain in the Step “Y” until such time as the position is assigned to a salary range in which the highest merit increase step is equivalent to or higher than the Step “Y” at which time the employee shall be placed in the next higher merit increase step.

Such employee shall not receive salary adjustments until such time as Step “Y” is equivalent to or less than the highest step of the salary range of the employee’s position.

8.16 Compensation for Temporary Assignment to Higher Classification . An employee shall receive adjusted compensation of five percent (5%) of their base rate of salary for working in an assignment in a higher classification. Working at a higher classification shall mean that the employee is performing a significant part of the duties of a position in a higher salary range .

Employees will begin to receive the adjusted compensation on the first day they work in the higher classification.

Employees may not be assigned to work in a higher classification for longer than six (6) months.

An extension of this time may be approved in writing with the concurrence of the Fire Chief and the Human Resources Manager for up to an additional six (6) mon ths, for a total term of twelve (12) months. However, when an appointment is made under this section due to a position that is vacant and is scheduled to be filled following the completion of a recruitment process, the temporary out-of-class assignment is limited to 960 hours in a fiscal year.

8.17 Bilingual Pay . Employees who have the ability to fluently converse in Spanish or another language may be designated as a bilingual employee required to use their skills as a part of their City employment. This designation must be made by the Fire Chief or designee and approved by the City Manager or designee in writing. Designated employees shall receive a lump sum payment in the amount of $ 100.00 per pay period unless or until said compensation is voluntarily eliminated by the employee. An employee’s refusal to use bilingual skills will result in the elimination of the bilingual pay. Eligible employees must successfully pass an initial assessment to receive such compensation. Changes to the assessment process are subject to meet and confer. New emp loyees and employees coming into the unit (individuals promoted) must take and pass an initial assessment to be eligible to receive this pay.

Employees on any form of leave time in excess of 30 consecutive calendar days shall be deemed not to be using their bilingual skills on a regular basis and shall be ineligible to receive bilingual pay until the employee returns to duty.

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The parties agree that, to the extent permitted by law (2 CCR section 571 and 2 CCR section 571.1), bilingual pay shall be reported to CalPERS as special compensation or pensionable compensation.

8.18 Compensation for Vehicle Use. An employee shall be compensated for use of the employee’s personal vehicle on City business under rules set forth by the City Manager and at the rate set by City Council resolution.

8.19 Correcting Errors in Salary Rate and Other Provisions. Should an employee be paid on the basis of a higher step in the salary range for their class than that for which employee was recommended, or receive additional salary than that authorized, or accrue leaves or receive other benefits through error, such error shall be corrected immediately following its discovery.

Reimbursement to the City by the employee of the overpayment caused by said error shall be made by one of the following methods or a combination thereof:

a) Application of accrued equivalent time off for overtime service; b) Application of equivalent time off for overtime service earned during the time immediately following the date of the discovery of said error; c) Application of the increase in the employee’s salary following their next merit or longevity merit salary increase; or
d) Any other method mutually agreed to.

Determination of which one or combination of the above methods of reimbursement should be used shall be made by the department head in consultation with the affected employee, subject to the approval of the City Manager, subject to the grievance procedures of Article 13. Should the employee terminate before full reimbursement to the City has been made the money required to complete reimbursement shall be deducted from their last paycheck, if authorized by law. Reimbursement shall not be sought for payment s made more than one (1) year prior to discovery, unless the error was caused by the affected employee.

8.20 Paramedic Assignment Differential . Any Fire Captain whose regular work assignment is not a primary paramedic on a fire unit, shall receive a 5% stipend when required to serve as a primary paramedic. To be eligible for the paramedic stipend, the employee must possess a current paramedic certificate. The employee will be eligible to receive the paramedic stipend after serving as a primary paramedic for five (5) consecutive shifts. Any Fire Captain who is fully qualified and licensed as a paramedic, but not regularly assigned to such duties, shall receive a monthly differential of $100 for maintaining their certification and for occasionally filling in as needed, and must serve as needed as a paramedic until the certification expires.

8.21 Certification and Education Incentives.

a) Fire Captains. Fire Captains who possess a California Community College Associate Degree (any major), or an equivalent degree from an accredited post -secondary institution, or have earned an equivalent number of units (i.e., sixty (60) semester units or ninety (90) quarter units in fire service and/or public safety courses) at an accredited post-secondary institution, have completed at least two (2) classes of the State Fire Marshall educational requirements offered by State Fire Training for Chief Officer certification shall be compensated five percent (5%) of base salary.

Fire Captains hired prior to November 25, 2012 who possess a Bachelor of Arts or Bachelor of Science degree or a Chief Officer certificate shall be compensated five percent (5%) of base salary. Members hired on or after November 25, 2012 and those not already holding a Chief

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Officer certificate must meet State Fire Marshall educational and experience requirements for Chief Officer as most recently published by the State Fire Marshal l at the time of submission (January 2015, Associate Degree or higher, and having two (2) years’ experience at the officer level).

In no case shall these incentives exceed a total of ten percent (10%) of base salary.

b) Battalion Chiefs and Division Chiefs. Battalion Chiefs and Division Chiefs who possess a Fire Chief designation as identified by the State Fire Marshall’s Office shall be compensated five percent (5%) of base salary. In addition, Battalion Chiefs and Division Chiefs who possess a Master's degree shall be compensated five percent (5%) of base salary.

When an employee who is receiving an educational degree incentive under this provision is promoted to an open position in a class with a higher salary range in which an educational degree is required, the employee’s educational degree incentive is taken into consideration when determining step placement within the higher range under section 8.3 of this MOU.

8.22 Management Incentive Pay. The City shall pay Fire Division Chiefs 3.85 hour s per pay period of additional compensation as management incentive pay. The management incentive pay for Fire Division Chiefs shall not exceed one hundred (100) hours per year.

The City shall pay Fire Battalion Chiefs 1.55 hours per pay period of additi onal compensation as management incentive pay. The management incentive pay for Fire Battalion Chiefs shall not exceed forty (40) hours per year.

ARTICLE 9: RECRUITMENT AND SELECTION

9.1 Physical Requirements. The City Manager may require that each applicant and employee be in such physical and mental condition as reasonably necessary to properly perform the duties of their job and may require a medical or psychological evaluation at City’s expense at any time on a showing of good cause. No employee shall hold any position in a classification in which employee cannot physically or mentally perform all the duties of the job adequately or without hazard to themselves or others. Within the limitations indicated, the City’s policy shall be to make such efforts as are consistent with the provisions of this Agreement to place physically disabled employees in such positions as are available in the City service for which they are qualified, where their disabilities will not substantially interfere with their performance of duties. The employee’s qualifications, length of service, nature of past performance and the availability of openings may be considered in placing disabled employees. The City shall make reasonable accommodations for disability, as required by law.

9.2 Separation. An employee in the classified service may be separated from employment with the City through retirement, for mental or physical inability to perform the duties of the job, resignation, probationary failure, death, dismissal, or layoff. An employee choosing to resign shall file with the employee’s supervisor a written resignation stating the effective date. Such resignation shall be presented at least two (2) weeks before leaving the serv ice. (Failure to present the resignation in advance as specified shall justify a decision by the Human Resources Manager to note on the personnel file that the employee is not eligible for rehire.) The resignation shall be immediately reported to the Human Resources Manager. The other forms of separation described above are explained elsewhere in this MOU. Prior to separation, an employee must return all City items issued to them in order to receive final compensation, failing which the City

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may withhold from final compensation, to the extent permitted by law, the reasonable value of unreturned property.

9.3 Voluntary Demotion. An employee may request a voluntary demotion under the disciplinary procedures, in lieu of other discipline, or for reasons st ated in a special request to the City Manager. The City Manager shall have full discretion in determining whether to approve such request.

ARTICLE 10: PROBATION

10.1 Probation Period. The initial probationary period for full-time employees of the City covered by this Agreement is twelve (12) months or 2912 working hours, whichever is greater.

10.2 Probation on Promotion or Reinstatement. Except as otherwise provided in a written agreement, a promoted or reinstated employee serves a total probationary period of twelve (12) months or 2912 hours, whichever is greater . Promotions on r einstatements will not be permanent until the successful completion of this probationary period.

10.4 Satisfactory Completion of Probation Period. If a probationary employee’s probation period has been satisfactory, and advancement to regular status is warranted, the department head shall so recommend with a performance evaluation submitted to the Hum an Resources Manager . The Human Resources Manager, upon receipt, shall ensure that the employee meets the requirements to successfully pass probation as set forth in the MOU (e.g. completing 12 months or 2912 hours worked, whichever is greater). The employee shall then be advanced to regular status.

10.5 Unsuccessful Probation Period . If a probationary employee’s initial probation period has not been satisfactory, it shall be so stated in a Personnel Actio n Form. The City Manager, by signing the Personnel Action Form, may authorize the release of the employee without cause and without the right of appeal or grievance, unless otherwise required by law, except that a prob ationary promotional employee shall b e returned to the position from which employee had been promoted. Notification of failure of probation or other action shall be in writing and shall be given to the probationary employee prior to release from employment for any initial probationary employee, or return to the former position for a promotional probationary employee.

10.6 Unsuccessful Reinstatement Probation . If a probationary employee’s performance following reinstatement has not been satisfactory, it shall be so stated in a performance ev aluation. In cases involving reinstatement, the City Manager, upon receipt of a performance evaluation, may authorize the release of the employee under the provisions of Section 10.5.

10.7 Probation Following Layoff . Employees laid off while on probation must serve a new probationary period following re-employment.

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10.8 Live within City Limits.

a. Employees hired on or after January 1, 2023, shall live within 150 miles of the City limits by the end of their pro bationary period. The calculation of the 150 miles shall be made using Google Maps driving directions.

This section (b) will have a delayed implementation until December 31, 2025.

ARTICLE 11: EMPLOYEE LAYOFF PROCEDURES

11.1 Purpose for Layoffs. For reasons of economy, of efficiency, or in the interest or mandate of the public, reductions or curtailments of the City services may be required. Whenever, in the judgment of the City Council, it becomes necessary, the City Council may abolish any po sition or employment and the employee holding such position or employment may be laid off.

11.2 Order of Layoff. (Applicable to all employees.) In the event of a layoff, the following order shall be followed:

a) Temporary, interim and probationary employees within the unit shall be laid off prior to the layoff of any regular employee in the same classification. b) There shall be “bumping” rights within the CCFMA and CCPFA membership such that individuals in higher-ranking positions, if meeting Bona Fide Occupational Qualifications (BFOQ) for that class , may “bump” into a lower rank if layoffs occur . The individual bumping must have previously held a position in the lower rank with the Cathedral City Fire Department. If any member is bumped into a lower position and had not completed probation, then that member must complete the probation for that rank; however, the employee is still considered a permanent employee for purposes of bumping. c) Seniority in a member’s “bumped” class shall consist of time in rank from the previous class, plus time in class from the last previously held class. (Example: Engineer with five years in class plus five years in class as Captain brings ten years of seniority to the bumped class.) The member “bumping” bac k must meet the BFOQ for the class into which employee is bumping.
d) Any member who is “bumped” down will have the first right to “bump back” to the original position they were “bumped” from, regardless of any current promotional lists established. The member “bumping back” must meet the BFOQ for the class into which employee is bumping.

11.3 Abolishment of Position(s). When layoffs are to occur, the City Manager shall prepare a list of those positions to be abolished in each department. For each affec ted department, the City Manager shall assemble a list of those employees within the classification designated for position abolishment. Such list shall be forwarded to the department head. The department head shall prepare a list establishing the order of employee layoffs within a classification.

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11.4 Layoff Appeal. A regular employee shall have the right to request review on appeal. Such request must be made in writing to the City Manager within five (5) working days after receipt of a layoff notice. The City Manager shall prepare and deliver a decision on the appeal within five (5) working days after receipt of the appeal.

The scope of the appeal shall not include such issues as the need for layoff, the reasons for layoff, the extent of layoff, the classifications selected for layoff, or the exercise of other City prerogatives involved in layoff. The issues of such appeal shall be limited only to whether or not there was substantial compliance with the procedures for layoffs and the established order of departmental layoff within a classification.

11.5 Reinstatement List. In the event of layoff of permanent employees, the employee shall be carried for up to one (1) year on a reinstatement list and the City shall be obliged to return them to the classification from which they were laid off if an opening in that classification should occur within one (1) year of the effective date of the layoff and the laid off employee is next on the reinstatement list for that classification . Further, the employee shall be entitled to re - employment consideration for any position for which employee is qualified. Placement on such list does not assure re -employment for any particular vacancy, other than the class from which the employee was laid off, but does assure eligibility for consideration. Any reinstated employee shall serve an initial probationary period as specified in Section 10.1.

11.6 Notification of Layoff . When a layoff is to occur, the City will notify the employee and the designated bargaining unit representative at least sixty (60) calendar days prior to the eff ective date of layoff. It is understood that, during this period, bargaining unit representatives may submit recommendations regarding layoff alternatives, such as reductions in hours, freezing merit pay increases or other similar programs which will result in reduction of the City’s labor costs.

The bargaining unit representative shall respond to the City within fifteen (15) calendar days following the notice.

ARTICLE 12: ATTENDANCE AND LEAVES

12.1 Attendance at Work; Absence without Leave. Employees shall be in attendance at their work in accordance with the rules regarding hours of work, holidays, and leaves. All departments shall keep daily attendance records of employees, which shall be reported to the Administrative Services Director, or their designee, in the form and on the dates they shall specify.

12.2 Automatic Resignation. Absence without leave, whether voluntary or involuntary, for five (5) consecutive working days, is an automatic resignation from City employment, as of the last date on which the employee worked. Any employee who fails to report for work within forty -eight (48) hours after delivery of a certified letter delivered by the U.S. mail to the employee’s last known address, who by the expiration of the forty-eight (48) hours has missed or will have missed five (5) or more consecutive working days, shall also be deemed to have resigned from City employment, as of the last date on which the employee worked. Upon a determination by the department head or Human Resources Manager that such an absence has occurred, and that the employee has resigned, notice of the deemed automatic resignation and of the employee’s right to request reinstatement for good cause upon timely request therefor, shall be sent by ordinary first class mail, postage prepaid thereon, or by certified mail, or both, to the employee at their

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last known address. An employee who has been deemed to have automatically resigned in accordance with the terms of this Section shall have fifteen (15) days after the date of mailing of such notice within which to request reinstatement. Any request for reinstatement must be made in writing and must be received by the City within fifteen (15) days of the date of mailing of the notice. Request for reinstatement may be made within ninety (90) days after the effective date of the deemed resignation if the notice specified above was not sent to the employee in the manner specified in this Section. Reinstatement shall be granted only if the employee makes a satisfactory explanation to the department head as to the cause of their absence and as to the reason for their failure to obtain leave therefor. Evidence that the employee reasonably believed leave had been granted shall justify reinstatement. The department head, in order for reinstatement to occur, shall find that the employee is ready, able and willing to res ume the performance of the duties of the employee’s former position or, if not then able to immediately resume such duties, the department head may consent to a leave of absence to commence upon reinstatement. An employee so reinstated shall not be paid salary for the period of their absence or separation or any portion thereof. Denial of reinstatement shall be subject to appeal. In determining the employee’s rights under all the circumstances, the City shall have the burden to establish that the absen ce was in fact unauthorized and that the department head reasonably believed the employee had abandoned their employment.

12.3 Hours of Work. Daily hours of work (or shifts) for employees within departments shall be assigned by department heads as required to meet the operational requirements of said department. Any foreseeable absence or deviation from regularly scheduled working hours desired by an employee shall, in advance, be cleared through the employee’s department head, and such absences shall be noted on the employee’s time sheet.

Unless otherwise authorized by the City Manager, the City offices shall be kept open for regular business on all days of the year except Saturday, Sunday and holidays approved by Council.

Employees for whom necessity requires a different regular work schedule than that generally applied, shall work according to a work schedule approved by the employee’s department head.

12.3.1 Work Period: The work period, under the Fair Labor Standards Act’s 7k exemption, is based on a cycle providing for consecutive work periods of twenty-four (24) days each.

12.3.2 Work Schedule. The work schedule is a “48/96" schedule under which employees will work forty-eight (48) consecutive hours, followed by ninety-six (96) consecutive hours off from work.

12.4 Work Week. For employees not subject to the 24-day work cycle described above, the work week begins as 12:01 am Sunday and ends at Midnight the following Saturday (seven [7] consecutive days)

12.5 Leave of Absence; Continuation of Benefits. The City Manager, with the concurrence of the affected department head, may grant a regular employee a leave of absence for a period not to exceed one year. No such leave shall be granted except upon written request of the emplo yee setting forth the reason for the request. Approval shall be in writing.

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employee’s last known place of address shall be reasonable notice of dismissal for failure to return to work.

Such a leave shall generally be without pay, provided that the City Manager shall have discretion to grant pay for the first fifteen (15) consecutive work days. Any employee on an approved leave of absence shall accrue no vacation and no sick leave after fifteen (15) consecutive work days.

City contributions to retirement and medical plans shall be suspended until the employee is reinstated. An employee who is on leave of absence shall be responsible for reimbursing the City for any payroll deductions that the employee has authorized. An employee reinstated after a leave of absence shall receive the same step in the salary range the employee received when the leave of absence began. Ti me spent on such leave shall not count towards service for increases within the salary range or benefit accruals. The employee’s anniversary shall be set forward in time one month for each thirty (30) consecutive calendar days taken. The employee shall r etain accumulated vacation credits, sick leave credits, and other similar credits; however, such credits or seniority shall not accrue to a person granted such leave during the period of absence. When an employee is granted a leave of absence without pay, the City shall discontinue payment of medical and other similar insurance premiums for the employee and dependents. At the time the employee requests a leave of absence, the employee may pre -pay the insurance premiums by depositing funds with the Finance Department prior to the expiration of coverage, provided that such a continuation of coverage is authorized by the City’s contract for medical insurance.

12.6 Vacation Leave.

12.6.1 Vacations. All employees (except Fire Captains who work twenty -four (24) hour shifts) shall accrue vacation credits according to the following schedule:

Hrs. /Pay Period Hrs. /Yr.

Less than 2 years employment 3.69 96
2 years to 5 years 4.62 120
6 to 9 years 5.54 144
10 to 14 years 6.46 168
15 years or more 8.31 216

Fire Captains who work twenty-four (24) hour shifts shall accrue vacation credits on the same basis as firefighters, to wit:

Hrs. /Pay Period Hrs. /Yr.

Less than 2 years employment 5.54 144
2 years to 5 years 6.92 180
6 to 9 years 8.31 216
10 to 14 years 9.69 252
15 years or more 12.46 324

For deduction purposes, one shift off equals twenty-four (24) hours.

12.6.2 Vacation Accumulation; Cashing Out Option. Employees are encouraged to use their accrued vacation time annually and will be allowed to use their accrued vacation regardless of any impact on overtime . Earned vacation credits shall be accumulated.

Employees may, however, carry over unused vacatio n credits to succeeding calendar years. Except upon written approval by the City Manager, accumulated vacation credits

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shall not exceed the employee’s two (2) year maximum rate of accrual. Accumulated vacation time which exceeds the two (2) year accrual maximum, and is not carried by approval, must be paid as time worked.

Upon a four (4) week prior written request, one (1) time per calendar year, each employee may receive pay for unused vacation time; provided, however, that a minimum of at least once in the preceding twelve (12) months, forty eight (48) hours of vacation time or vacation time combined with credited holiday leave is taken off in a block which guarantees a minimum of one (1) full work week off at one time. The City Manager may waive this condition if employee is satisfied adequate vacation will be taken in the immediate future.

12.6.3 Holidays or Illness within Vacation Period. Holidays falling within the vacation period shall not be considered as part of the employee’s vacation and sha ll not be charged against vacation credits. Illness during a vacation period shall not be considered as sick leave, unless confirmed by a physician’s statement and approved by the City Manager.

12.6.4 Vacation Credits when Employment Terminates. Upon termination of employment, an employee shall be paid for unused vacation credits.

12.6.5 Effect of Absence on Vacation Crediting. Absence due to sick leave or other approved leave of absence will not affect computations for vacation credits unless such abs ences exceed one month, in which case the time of said absence (unless such absence is for vacation being used) shall be excluded from computation.

12.6.6 Fire Department Vacation Policy. All fire department bargaining unit members may, in a particular year, utilize an amount of accrued vacation time equal to the number of hours employee will earn during that particular year. Utilization of such vacation time shall not be dependent upon the Department’s need to fill overtime. If, however, a Fire Captain wishes to use an amount of vacation time greater than the total number of hours accruable in a given year, the Department’s need to use overtime to cover their position may be considered.

12.7 Holiday Pay

a) Holidays - Extra Pay for Working on a Holiday. Employees regularly scheduled to work on a holiday by a supervisor in order to maintain City services shall be paid their regular straight time pay, plus extra compensation of time and one half at the employees’ regular rate of pay for the hours worked on the holiday (therefore, total compensation for an employee working on a holiday will be 2.5 times the emplo yee’s regular rate of pay). A holiday consists of 12 hours. This is broken down as follows:

24-hour shift worked
12 hours Regular Pay PERSABLE 12 Hours Holiday Pay PERSABLE
12 Hours at time and a half (18 Hours) PERSABLE
TOTAL HOURS PAID 42-Hours

b) Holiday Bank – The City recognizes Holidays through the City Council’s Holiday Resolution.

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c) The City will not lower the number of CalPERS holidays that currently exist and will report holidays as required per the guidelines and requirements.

d) In addition, employees shall be credited with one (1) Floating Holiday of twelve (12) hours per year. Employees will have the option of using these hours throughout the year or cashing out all hours before July 1 of each year. Floating holidays do not count as time worked for the purpose of calculating overtime. The hours shall be placed in the employees’ Float Bank in the following manner:
i. Twelve (12) hours on August 1st

12.8 Jury Duty. An employee summoned to and serving on jury duty shall submit evidence of the Summons to the department head. The employee may be absent from duty with pay for time required to be away from the employee’s regularly scheduled work hours. An employee who is released by the court from jury duty on any regularly scheduled work day shall return to work to complete any remaining portion of regularly scheduled work ho urs unless otherwise excused by the department head. The employee shall be entitled to retain juror fees as reimbursement for expenses associated with jury duty.

12.9 Bereavement Leave. Bereavement leave with pay, not to exceed three (3) days per year, shall be allowed for full -time employees, except Fire Captains, Battalion Chiefs and Division Chiefs who work twenty-four (24) hour shifts, at the discretion of the City Manager. Bereavement leave with pay for Fire Captains, Battalion Chiefs and Division Chiefs who work twenty-four (24) hour shifts, not exceeding seventy-two (72) hours, shall be granted, at the discretion of the City Manager. If the employee needs additional time off due to the death of a member of the employee ’s immediate family, said time off shall be taken from the employee’s accrued sick leave.

Leave shall be based on demonstrated n eed and shall be limited to death within the immediate family. The immediate family is defined as the employee’s mother, father, brother, sister, spouse/domestic partner, children, grandparents, and legal guardians, or any in-law bearing one of those relationships to the employee’s spouse/domestic partner.

12.10 Sick Leave. An employee may use accrued sick leave for illness of the employee or physical incapacity of the employee due to illness or injury, or for physical examinations, including eyes, dentist appointments or other commonly accepted health related matters. Employees shall be eligible to use sick leave to attend to a seriously ill parent, child, spouse or domesti c partner to the extent allowed by Labor Code section 233.

All regular full-time employees working a 40-hour week shall be credited with 3.69 hours of sick leave per pay period, or major fraction thereof. Fire Captains, Battalion Chiefs and Division Chiefs working twenty-four (24) hour shift assignments shall be credited with 7.38 hours per pay period or major fraction thereof. Accrued sick leave may be used for illness of the employee or physical

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incapacity of the employee, or for physical examinations, including eyes, dentist appointments or other commonly accepted health related matters.

If an absence because of illness or disability extends beyond two (2) consecutive scheduled work days or the employee has used more than four (4) sick days in a calendar year, the employee may be required to submit a physician’s written certification to th e department head before the employee is eligible to receive sick leave pay.

Observed holidays occurring during sick leave shall not be charged against an employee’s accrued sick leave.

An employee may be required to take physical examinations at periodic intervals while on sick leave from a physician designated and paid for by the City.

For purposes of this section, relating to employees working twenty -four (24) hour shift assignments, one (1) day of sick leave equals twenty-four (24) hours.

12.11 Sick Leave Accrued Limit and Payoff.

24 Hour Shift Employees. Any unused portion of accumulated sick leave may be carried over into the next calendar year provided, however, an employee’s accumulated sick leave may not exceed 1440 hours unused sick leave; sick leave over the maximum will be paid out in November of each year. However, to encourage attendance at work and discourage the frivolous use of excess sick leave, employees with continuous employment of five (5) years or more may receive a payment in cash of 25% of unused sick leave when they resign or retire.

Employees with continuous employment over nine (9) years may receive in cash 50% of the unused sick leave when they resign or retire. This compensation in cash shall be at base salary rate.

Upon four (4) weeks advance notice, one (1) time in any fiscal year, an employee is entitled upon request to payment for accumulated sick leave in excess of four hundred twenty-eight (428) hours; payment shall be base salary rate.

Employees hired on or after November 25, 2012 may accrue sick leave without limit, but may not cash out unused sick leave. Instead, sick leave may be converted to PERS service credit upon retirement.

12.12 Sick Leave Conversion. Employees hired prior to November 25, 2012 with at least three (3) years employment with the City may at their option convert accrued sick leave in excess of one hundred twenty (120) hours (one hundred eighty [180] for members of the Association on twenty-four (24) hour shift work) to be vacation days in accordance with the following schedule:

Employees with more than three (3)
year’s employment with the City
Two (2) hours of sick leave to one (1) hour of
vacation

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12.13 Effect of Absence on Sick Leave. Absence due to sick leave or other approved leave of absence will not affect computations of sick leave unless such absence exceeds one (1) month, in which case, the time over the month of said absence, shall be excluded from computation and no leave will be accrued.

12.14 Family Illness Leave. If an employee requests to be absent from duty because of illness in the employee’s immediate family, which requires the employee’s attendance, the City Manager may approve use of the employee’s accrued sick leave not to exceed the equivalent of one half of the employee’s annual sick leave accrual amount. The immediate family is defined as mother, father, brother, sister, spouse, domestic partner, children, grandparents, in -laws and legal guardians.

Where the employee and reason for leave qualify, the employee will be eligible for leave under FMLA and the California Family Rights Act (CFRA) and be subject to all of the rights and obligations under both FMLA and CFRA.

12.15 Unauthorized Leave. Any employee who is absent from work without approved leave shall be subject to termination.

12.16 Catastrophic Leave Donation. Circumstances may arise where an employee or the employee’s immediate family may suffer an unforeseen event, which may have a catastrophic effect on the employee and/or the employee’s family. Under such a circumstance the employee may request leave donation from fellow employees under the following procedures:

12.16.1 Employee’s Own Personal Extended Illness. An employee who is suffering from a serious illness or a serious accident may have sick leave donated to cover the cost for the City - provided health insurance upon expiration of family medical leave. This leave donation shall only cover the cost of any insurance plan offered by the City and shall not be used for salary.

12.16.2 Serious Illness or Injury of a Member of the Employee’s Immediate Family. An employee whose immediate family member is suffering from a serious illness or injury may have leave donated to provide them time off from work to care for that family member.

12.16.3 Leave Donation Eligibility Procedures.

12.16.3.1 The employee seeking leave donation must have exhausted all available leave, sick leave, vacation leave and compensatory leave.

12.16.3.2 The employee must submit a request for leave donation to the Human Resources Office for review and approval of the City Manager or designee. The employee will be required to provide medical documentation for the need of this leave donation.

12.17.4 Leave Donation Procedure.

12.17.4.1 The donation of leave is voluntary and is irrevocable once donated.

12.17.4.2 Employees wishing to donate leave will submit to the Human Resources Office an authorization for transfer of leave form.

12.17.4.3 Employees may donate accrued sick leave in excess of 96 hours with a maximum donation of eight (8) hours of sick leave. Employees assigned to a

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24-hour shift may donate accrued sick leave in excess of 144 hours with a maximum donation of twelve (12) hours of sick leave, if said sick leave is donated to an employee who works a 24-hour shift. Sick leave donated to an employee who works an eight (8) hour day may not exceed eight (8) hours.

Sick leave donated to an employee who works a 24-hour shift may not exceed twelve (12) hours.

12.17.4.4 Employee may donate a maximum of eight (8) hours of accrued vacation leave (24 hours for employees working a 24-hour shift if leave is donated to another employee working a 24-hour shift).

12.17.4.5 The donated leave will be put into a “Catastrophic Leave” account and can only be used to care for the immediate family member or to pay for the cost of insurance offered by the City for those persons suffering from a personal illness for which the leave was donated.

12.17.4.6 Donated leave will be credited to the “Catastrophic Leave” account on an hour-for-hour basis. In no case shall the total amount of leave exceed eight (8) hours of sick leave and eight (8) hours vacation leave per donor (24 hours for 24-hour shift personnel).

12.17.4.7 Any time remaining in the employees “Catastrophic Leave” account upon return to work will be transferred to a “Catastrophic Leave Bank” for use by other employees who qualify under the provisions of this Article. The “Catastrophic Leave Bank” will have a cap of 320 hours. Any remaining leave in excess of 320 hours will be converted to a cash value and placed in a fund for an employee program to be determined at a later date.

12.17.4.8 In no case will an employee be able to convert the donated leave to cash or be paid for any remaining balance of donated leave.

12.17.4.9 All donations will be maintained as confidential information.

ARTICLE 12A: CONDUCT AND DISCIPLINE

12A.1 Standards of Conduct. It is expected that all City employees shall render the best possible service and reflect credit on the City, and therefore high standards of conduct are essential.

12A.2 Improper Employee Conduct. Improper conduct may be caused for disciplinary action up to and including termination of employment. The term "improper conduct" means not only any improper action by an employee in the employee's official capacity, but also conduct by an employee not connected with the employee's official duties that affects the employee's ability to perform official duties, and any improper use of the position as an employee for personal advantage. In addition, improper conduct includes, but is not limited to, the following:

12A.2.1 Violation of any Federal, State, or local law directly impacting the employee's fitness for employment.
12A.2.2 Using, possessing, dealing, distributing, or being under the influence of alcohol or intoxicating substances,, prescribed medication which impairs the employee's ability to perform their work, unprescribed medication, narcotics or unlawful drugs, or controlled substances while on duty or at work locations, or reporting to work or operating City

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vehicles, equipment or performing their duties unde r the influence of alcohol or intoxicating substances, any unlawful or unprescribed drug or controlled substance. 12A.2.3 Unauthorized sleeping while on duty.
12A.2.4 Disorderly conduct: fighting, threatening, attempting to inflict bodily injury on another; engaging in dangerous horseplay.
12A.2.5 Failure or refusal to comply with a lawful order or to accept a reasonable and proper assignment from an authorized supervisor or City management official. 12A.2.6 Inefficiency, incompetence, carelessness, or negligence in performance of duties. 12A.2.7 Sexual harassment or other unlawful harassment of another employee. 12A.2.8 Chronic or excessive absenteeism or inconsistent attendance. 12A.2.9 Rude or discourteous treatment of other employees or the public. 12A.2.10 Dishonesty.
12A.2.11 Political activity in violation of the law.
12A.2.12 Gambling or promotion of gambling on City premises or while on duty. 12A.2.13 Endangering the safety or causing injury to any employee including themselves or the public.
12A.2.14 Unauthorized disclosure of confidential information as defined by law or by written directive of the City or respective department.
12A.2.15 Using the position for financial gain; using the position to solicit work for private business or personal acquaintance or solicitation of work for private business or personal acquaintance while on duty or in uniform.
12A.2.16 Failure to perform duties; insubordination.
12A.2.17 Inattention to duty, tardiness, carelessness or negligenc e in the care and handling of City property.
12A.2.18 Loss or misuse of City funds.
12A.2.19 Covering up or attempting to conceal defective work, removing or destroying same without permission.
12A.2.20 Improper or unauthorized use of City vehicles o r equipment or misappropriation of supplies.
12A.2.21 Damage to public property or waste of public supplies through misconduct or negligence.
12A.2.22 Misuse of sick leave, including using sick leave under false pretenses. 12A.2.23 Furnishing false i nformation to secure appointment, or falsification of time cards or other records and reports.
12A.2.24 Absence from duty without authorized leave, failure to report after leave of absence has expired or after such leave of absence has been disapproved, revoked, or canceled. 12A.2.25 Violation of the provisions of these rules and regulations, departmental rules and policies, or any written policies that may be prescribed by the City. 12A.2.26 Acceptance by an employee of any bribe, gratuity, kickback, or other item of value when such is given by or on behalf of a donor with a motivation of receiving preferential treatment.
12A.2.27 Outside work that creates a conflict of interest with City wo rk, or detracts from the efficiency of the employee in the effective performance of City functions. 12A.2.28 Failure to obtain or maintain necessary qualification, certificate, or license, which is required as a condition of employment.
12A.2.29 Possession of an unsafe driving record for those employees required to operate City vehicles.
12A.2.30 Conduct which discredits the City or City personnel. 12A.2.31 Or other just cause.

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12A.3 Disciplinary Action. The purpose of disciplinary action is to c orrect deficiencies in employee performance, to seek improvement to meet appropriate standards, and/or to correct for violation of City policies. The disciplinary process outlined below has been established to provide general guidelines for a fair method for disciplining employees.

Discipline may be initiated for various reasons, including, but not limited to, violations of City work rules, insubordination or poor job performance. The severity of the action depends on the nature of the offense and an em ployee's record, and may range from verbal counseling to immediate dismissal.

12A.3.1 The normal progressive discipline procedure consists of:

12A.3.1.1 Verbal Counseling: An opportunity to communicate in a non-disciplinary fashion that a problem is perceived and that the supervisor is available to help solve it. (Not appealable)
12A.3.1.2 Verbal Reprimand: To communicate to the employee that a repeat action may result i n more serious disciplinary action. A written record of a verbal reprimand is not considered a written reprimand. (Not appealable)
12A.3.1.3 Written Reprimand: A written communication to the employee that the same or related offense has been committed. A copy of this warning is given to the employee and one copy is filed in the employee's personnel file. Employee may submit a written response within thirty (30) calendar days per the Firefighters Procedural Bill of Rights. The employee's response will be attached to the written reprimand 12A.3.1.4 Suspension: Temporary removal of an employee from their duties without pay for cause. Employees may be suspended on the spot by their immediate supervisor when there is a clear threat to the safety of other employees or the public. (Managers must notify the Human Resources Manager when instituting an on -the-spot suspension as soon as it is practical.)
12A.3.1.5 Demotion: This step involves either the reduction in pay step or reduction in class.
12A.3.1.6 Dismissal: The final step in the disciplinary process.

12A.3.2 Although one or more of these steps may be taken in connection with a particular employee, no formal order or system is necessary. The City reserves the right to deviate from this policy when it feels that circumstances are so severe that such a deviation is warranted. The City Manager or designee is vested with the authority to determine the appropriate course of action.

12A.3.3 Further steps in the discipline process involving suspension, demotion or dismissal should not be taken without consulting the department head and the Human Resources Manager.

12A.3.4 Those employees covered by the Firefighters Procedural Bill of Rights will be treated accordingly.

12A.3.5 Suspension, Demotion, Dismissal. The City may:

12A.3.5.1 Impose a suspension without pay upon an employee when, in their judgment, such action will best serve the interests of the City. Such

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suspension shall, however, not exceed a period of thirty (30) working days except that if the suspension is imposed because of an employee's trial by a court of law, the suspension may extend to such time as that court has rendered its decision.

12A.3.5.1.1 Brief Suspension without Pay . When, in the opinion of the department head, circumstances warrant, a suspension of thirty - six (36) working hours or less may be imposed informally, without complying with the formal procedures commonly referred to as "Skelly Procedures." Prior to the im position of such discipline, the department head shall explain appropriate department standards and policies, employee performance expected in the future, and consequences for failure to correct performance or behavior. A written record of the discipline, including a full, accurate and factual statement of the reason therefore, shall be sent to the Human Resources Manager to be placed in the employee's
personnel folder. Within thirty (30) calendar days after the date the discipline is imposed, the employee may respond in writing and have such response placed in the employee's personnel folder. The employee may appeal the suspension to the City Manager or designee within ten (10) City Hall business days of the notice of suspension. The City Manager will re nder a decision within thirty (30) calendar days and said decision shall be final.

12A.3.5.1.2 Longer Suspension without Pay. When the employee's conduct has been continuous or repeated, and lesser penalties are inadequate or have proved ineffective, t he department head may impose suspension without pay in excess of thirty -six (36) hours. Such longer term suspension shall occur only after the notice procedures specified in Section 12 A.3.5.1.1 and shall be subject to appeal in accordance with Section 12A.4.2.

12A.3.5.2 Demote a regular employee to a position in a lower class with an appropriate reduction in pay or a reduction in pay step, for reasons including, but not limited to, unsatisfactory performance. 12A.3.5.3 Dismiss for cause any regular employee.
12A.3.5.4 Only discipline involving suspension, demotion, or dismissal is subject to an appeal (except those employees covered by the Public Safety Officers Procedural Bill of Rights).

12A.4 Hearings and Appeals.

12A.4.1 Pre-Discipline Meeting Procedures.

12A.4.1.1 Prior to undertaking any of the personnel actions set forth in Section 12A.3 at or greater than the level of reprimand, the department head, or designee shall first provide the employee with a written specification of reasons for the proposed actio n and all documents relied on to support the action being taken.

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The employee may, accordingly, request a meeting to determine if there is cause for the proposed personnel action. A request for a meeting must be in writing and must be delivered to the department head on or before five (5) City Ha ll business days after the employee's receipt of notice of intended action.
12A.4.1.2 Upon receipt of the Request for Meeting, the department head shall notify the employee of the time and place for a meeting to be held not later than ten (10) working da ys after receipt of the request therefore.

The employee shall be entitled to be present at such meeting together with an attorney and/or designated representative. The meeting is to be conducted by the department head or designee and shall provide the employee with the opportunity to refute, explain, or otherwise address the proposed statement of charges. All decisions of the department head or designee shall be rendered within ten (10) working days after conclusion of the meeting, and shall be final unles s timely appealed by the employee as provided in the section entitled, "Appeals Procedures."

12A.4.2 Appeals Procedures.

12A.4.2.1 Any regular employee subjected to any disciplinary action set forth herein (suspension, demotion, or dismissal) may appeal any decision of the department head or designee by filing a written Notice of Appeal with the City Manager or designee within five (5 ) working days after their receipt of the decision. The employee's appeal shall be heard by an impartial hearing officer selected in a manner mutually agreeable to the City Manager and the employee; if no agreement is reached the hearing officer shall be selected from a list of advisory arbitrators from the California State Mediation Conciliation Service or from a list agreed to between the City Manager and the employee. The hearing officer shall be selected from such a list of an odd number of names by al ternate striking until only one name appears.
12A.4.2.2 The employee may be represented by their Association/Union representative, any other regular employee of the City, or their attorney. 12A.4.2.3 The Hearing Officer shall issue subpoenas to compel the attendance of witnesses, if such be necessary at the request of either party. 12A.4.2.4 The hearing shall be recorded by a certified shorthand reporter.

Expenses for such recording services shall be borne equally by the City and the Association when the Association supports the merits of the cause in writing; provided, however, that each party shall be responsible for any specialized or extraordinary services they might individually request.
12A.4.2.5 The expenses for the hearing officer shall be borne equally by the City and the Association when the Association supports the merits of the cause in writing, and each party shall be responsible for expenses they incur.
12A.4.2.6 After the close of the hearing the Hearing Officer shall prepare written findings of fact and conclusions of law based on the evidence presented at the hearing, and shall present their findings to the City Manager and

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the employee within thirty (30) calend ar days. In rendering a recommendation, the Hearing Officer shall be limited to the express terms of this document and shall not have the power to modify, amend, or delete any terms or provisions of this document. Failure of either party to insist upon co mpliance with any provision of this document at any given time or times under any given set or sets of circumstances shall not operate to waive or modify such provision, or in any manner whatsoever to render it unenforceable, as to any other time or times or as to any other occurrence or occurrences, whether the circumstances are, or are not, the same.
12A.4.2.7 At the hearing, both the appealing employee and the City shall have the right to be heard and to present evidence.
12A.4.2.8 Oral evidence shall be taken only on oath or affirmation. 12A.4.2.9 Each party shall have the right to call and examine witnesses, to introduce exhibits, to cross-examine opposing witnesses on any matter relevant to the issue even though the matter was not covered in the direct examination, to impeach any witness regardless of which party first called him/her to testify, and to rebut the evidence against him/her. If the respondent does not testify in their own behalf, he/she may be called and examined as if under cross-examination.
12A.4.2.10 The hearing need not be conducted according to technical rules relating to evidence and witnesses. Any relevant evidence shall be admitted if it is the sort of evidence on which responsible persons are accustomed to rely in the cond uct of serious affairs, regardless of the existence of any common law or statutory rules that might make improper the admission of such evidence over objection in civil actions. Hearsay evidence may be used for the purpose of supplementing or explaining any direct evidence.

The rules of privilege shall be effective to the same extent that they are now or hereafter may be recognized in civil actions, and irrelevant and unduly repetitious evidence shall be excluded.
12A.4.2.11 The City Manager or designee may, if he/she deems appropriate, review the Hearing Officer's recommendation but shall not be bound thereby. If the City Manager makes a decision not to follow the Hearing Officer's recommendation, the City Manager shall notify the employee in writing of that decision, and the employee shall have the right to schedule a meeting with the City Manager to persuade the City Manager to follow the Hearing Officer's recommendations. The employee must submit a written request to meet with the City Manager within five (5) working days of receipt of the Hearing Officer's recommendation. The City Manager shall render a decision in writing within ten (10) working days of the meeting or ten (10) working days of the opportunity to meet. The City Manager's decision shall be final and binding, subject only to review by the courts under the procedures set forth in Code of Civil Procedure Section 1094.5 (writ of mandate), subject to the 90 -day limit for filing such petitions pursuant to section 1094.6 of Civil Code.

If any provision of Sections 12 A.4.1 and 12 A.4.2 are inconsistent with the employee rights set forth in the Firefighter Procedural Bill of Rights, the rights set forth in the Firefighter Procedural Bill of Right shall prevail.

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ARTICLE 13: GRIEVANCE PROCEDURE

13.1 Matters Subject to Grievance Procedures . A grievance is a complaint by an employee that the employee has been adversely affected due to a misinterpretation or misapplication of this MOU, or, where a grievance is specifically authorized in this Agreement, that the action grieved is excessive, unduly harsh or unjustified.

13.2 Informal Grievance Procedure . Every effort shall be made to resolve a grievance through discussion between the employee and/or the employee’s designated representative, and the employee’s immediate supervisor. If, after such discussion, the employee does not feel that the grievance has been satisfactorily resolved, the employee shall have the right to discuss the matter with the supervisor’s superior, if any, within the department organiz ation. Otherwise, the employee shall have the right to discuss the matter with the department head by proceeding to the formal grievance procedure.

13.3 Formal Grievance Procedure . Step 1. If the employee is not in agreement with the decision rendered in the informal grievance procedure, an employee shall have the right to present a formal grievance in writing, using the designated grievance form, to the department head within ten (10) calendar days from the date when the decision is rendered in the informal grievance procedure. In the event that no decision has been rendered in the informal procedure, the employee may proceed to the Formal Grievance Procedure no later than ten (10) calendar days after the decision was due to be rendered in the Informal Gri evance Meeting. The department head shall meet with the employee and/or the employee’s designated representative within ten (10) calendar days after the department head’s receipt of the written grievance. The department head shall review the grievance an d render a decision in writing and return it to the employee and/or the employee’s designated repre sentative within ten (10) calendar days after meeting with the employee. In the event that no decision is rendered within ten (10) calendar days after meeting with the employee, the employee may proceed directly to step 2.

13.4 Appeal to the City Manager. Step 2. If the employee does not agree with the decision reached by the department head, the employee may present an appeal in writing to the City Manager within ten (10) calendar days after the employee’s receipt of the department head’s decision. The appeal shall be signed and delivered to the Human Resources Manager who shall set a meeting with the City Manager and the employee and/or the employee’s representative to discuss the grievance within ten (10) calendar days. Within ten (10) calendar days from the date of the meeting, the City Manager shall deliver a copy o f the decision to the employee and/or the employee’s representative and the department head. The decision of the City Manager shall be final, and no further appeal may be had. Nothing in this section should be interpreted to limit the employee’s right to further administrative or judicial process outside of the City’s internal process.

13.5 Extension of Time Limitations. All time limitations mentioned in the Grievance Procedure may be extended by mutual written agreement between the City and the employee and/or the employee’s representative.

13.6 Administrative Appeal Procedure. CCFMA members of the Fire Department are subject to administrative appeal procedures as provided by the Firefighters Procedural Bill of Rights Act.

13.7 The City and CCFMA agree to remove several articles from the MOU as part of the 2022 negotiations. Those items are listed below and are currently in the City’s personnel rules. The City and CCFMA agree that despite their removal from the MOU, CC FMA members shall be able to grieve those items, as if they were in the MOU. The City and CC FMA further agree that any

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modification to the personnel rules that cover these items is subject to the meet and confer process. The items are Military Leave and Family Medical Leave.

ARTICLE 14: EMPLOYEE REPORTS AND RECORDS

14.1 Personnel File. The Human Resources Manager shall maintain, or cause to be maintained, a personnel file for each employee of the City. Employees have the right to inspect the contents of their respective personnel files during a scheduled appointment.

14.2 Disclosure of Information. No information shall be disclosed from the personnel file of a current or former employee other than the employee’s job title, work location, work phone number, salary verification (with written employee authorization only) and departmental assignment, t o any person other than the City Manager, City Attorney or their designated representatives. The City Manager or City Attorney may authorize release of other information under subpoena or under requests based upon the Public Records Act, upon determining that such request should be honored. An employee or former employee may authorize the disclosure of information from their file only when written permission is provided. Nothing herein shall preclude nor specifically deny the use of any information in Pe rsonnel files in any phase of a disciplinary or probationary action, nor when disclosure is required by any court or administrative tribunal.

ARTICLE 15: EDUCATION INCENTIVES

15.1 Education Incentives. The City shall adopt procedures under which an employee shall qualify for educational assistance in an amount not to exceed $4,000 in any one fiscal year, on a reimbursement basis, with a lifetime total accumulation of such assistance not to exceed $12,000.

Reimbursement shall be based upon the City reimbursing to the employee 80% of the reasonably incurred cost of education, including tuition, fees and books. Employees seeking reimbursement under this provision are required to receive advance authorizati on of the City Manager or designee.

Education covered by this provision must be job related and taken at a licensed public or private school or college, or a recognized training program leading to a job or professional certification, and shall include both academic and professional certification programs. Post-graduate programs (Master’s degree programs or higher) are not covered without a determination that the program has a relationship to the job performed by the employee, or preparation for a promotio nal opportunity within the City’s employment. Reimbursement shall be made at the conclusion of a course, upon presentation of evidence of satisfactory completion thereof (grade “C” or better), department head review and approval of the City Manager or designee.

If an employee voluntary resigns their employment with the City or is terminated for disciplinary reasons within six (6) months after receiving reimbursement under these provisions, employee shall reimburse the City for all monies paid them for educational reimbursement received dating back six (6) months from their termination date.

15.2 Paramedic Recertification. Upon presentation to the Fire Chief or designee of a paramedic certification, the City shall pay to the employee a flat amount of $2,300.00 as full reimbursement for paramedic certification. The employee has the responsibility of attending all required certification courses and paying the required fees. There will not be any compensation for attending certification courses during non-work times except for the pay specified above.

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ARTICLE 16: HEALTH BENEFITS

16.1 Employee Health Benefits

16.1.1 Public Employees' Medical and Hospital Care Act . The City provides health insurance benefits through the CalPERS Health Program pursuant to the Public Employees’ Medical and Hospital Care Act (PEMHCA). The City provides dental and vision benefits through plans outside of the CalPERS Health Program.

16.1.2 PEMHCA Minimum Contribution . The City will pay the minimum employer contribution amount for employees enrolled in one of the City’s PEMHCA plans, as set forth by CalPERS and pursuant to Government Code Section 22892.

a) The minimum employer contrib ution amount for the 2023 calendar year is $151.00.
b) The minimum employer contribution amount for the 2024 calendar year will be the amount established by CalPERS.

16.1.3 Cafeteria Plan. The City shall offer a cafeteria plan for medical, dental, vision, and short-term disability.

16.1.4 City’s Contribution Amount . The City’s monthly cafeteria plan contribution, inclusive of the PEMHCA minimum monthly contribution, shall be as follows:

Flat Dollar amount Effective January 1, 2022
Selected Plan Maximum City Contribution
Employee only $976.28
Employee plus one $1952.57
Family $2538.34

Flat Dollar amount Effective January 1, 2024
Selected Plan Maximum City Contribution
Employee only $1000.00
Employee plus one $2000.00
Family $2600.00

Flat Dollar amount Effective January 1, 2025
Selected Plan Maximum City Contribution
Employee only $1100.00
Employee plus one $2100.00
Family $2700.00

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16.1.5 HRA Contribution – Employees Hired After August 1, 2020. For employees hired after August 1, 2020, the City shall contribu te to the employee’s Health Reimbursement Arrangement (HRA) plan, and associated fixed dollar cost of administration as below.

Effective: 08/01/2020 $100/mo.

Effective: 08/01/2023 $125/mo.

Effective: 01/01/2024 $150/mo.

Effective: 01/01/2025 $165/mo.

This HRA contribution is for employees only and shall cease upon separation from City employment.

16.2 Retirement Health Benefits

16.2.1 Public Employees' Medical and Hospital Care Act . The City provides retirement health insurance benefits through the CalPERS Health Program pursuant to the Public Employees’ Medical and Hospital Care Act (PEMHCA). To participate, an employee must retire with CalPERS within 120 days of separation from the City, or as otherwise provided by PEMHCA requirements. Participating retirees shall comply with all applicable PEMHCA laws, regulations and rules, including but not limited to the requirement to enroll in Medicare when eligible. The City will not pay for the cost of Medicare enrollment.

16.2.2 Level 1 Retirees – Hired before November 24, 2012. For employees hired before November 24, 2012 who retire from the City and who are enrolled as a retiree in a PEMHCA plan (“Level 1 Retirees”), the City will p ay the PEMHCA minimum contribution as set forth by CalPERS and pursuant to Government Code Section 22892. Additionally, Level 1 Retirees shall have a vested right to retirement health benefits consisting of a supplemental City -paid contribution (inclusive of the PEMHCA minimum contribution), as follows:

Flat Dollar amount Effective August 1, 2020
Selected Plan Maximum City Contribution
Employee only $902.63
Employee plus one $1805.26
Family $2346.84

Flat Dollar amount Effective January 1, 2021
Selected Plan Maximum City Contribution
Employee only $938.74
Employee plus one $1877.47
Family $2440.71

Flat Dollar amount Effective January 1, 2022
Selected Plan Maximum City Contribution
Employee only $976.28
Employee plus one $1952.57
Family $2538.34

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It is the intent of the parties that “vested rights” shall have the meaning as is generally associated with that term under the law. The City has agreed to grant vested rights in exchange for the Union’s agreement to establish Level 3 Retirees.

Level 1 Retirees may continue to participate in the City’s dental and/or vision plan subject to plan terms and conditions.

The City will continue the supplemental City-paid contribution upon death of the Level 1 Retiree as long as surviving spouses, domestic partners, or other dependents continue to be eligible to participate in the medical plan subject to all applicable PEMHCA requirements and plan terms and conditions. Dental and vision plan participation shall cease upon the death of the Level 1 Retiree, but surviving spouses, domesti c partners, or other dependents can continue under COBRA guidelines.

16.2.3 Level 2 Retirees – Hired between November 25, 2012 and July 31, 2020. After five years of continuous service with the City, employees hired between November 25, 2012 and July 31 , 2020 who retire from the City and who are enrolled as a retiree in a PEMHCA plan (“Level 2 Retirees”), the City will pay the PEMHCA minimum contribution as set forth by CalPERS and pursuant to Government Code Section 22892. Additionally, Level 2 Retiree s shall have a vested right to retirement health benefits consisting of a supplemental City-paid contribution ( inclusive of the PEMHCA minimum contribution), based on their total years of service with CalPERS as follows:

Credit Years of
CalPERS Service
Percentage of City
Contribution
5-10 PEMHCA Minimum
10 50%
11 55%
12 60%

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13 65%
14 70%
15 75%
16 80%
17 85%
18 90%
19 95%
20 100%

The City -paid contribution will be calculated as a percentage of the following amounts:

Flat Dollar amount Effective August 1, 2020
Selected Plan Maximum City Contribution
Employee only $902.63
Employee plus one $1805.26
Family $2346.84

Flat Dollar amount Effective January 1, 2021
Selected Plan Maximum City Contribution
Employee only $938.74
Employee plus one $1877.47
Family $2440.71

Flat Dollar amount Effective January 1, 2022
Selected Plan Maximum City Contribution
Employee only $976.28
Employee plus one $1952.57
Family $2538.34

For example, for a Level 2 Retiree enrolled in a Retiree only plan during the year 2020 with 10 years of CalPERS service, the Retiree would be entitled to 50% contribution, or $451.32. The City will pay $139 per month as the PEMHCA minimum contribution, a nd will provide up to an additional $312.32 (50% of $451.32 per month as the supplemental City -paid contribution directly to the retiree.

It is the intent of the parties that “vested rights” shall have the meaning as is generally associated with that term under the law. The City has agreed to grant vested rights in exchange for the Union’s agreement to establish Level 3 Retirees.

In the event that a future action by the State and/or Federal government creates a health care program that replaces the group health insurance provided by the

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City, then the City’s total maximum contribution as otherwise provided by this section shall not be permitted to exceed the Level 2 Retiree’s actual monthly cost, if any, of participation in such replacement health care program.

16.2.4 Level 3 Retirees – Hired on or after August 1, 2020 . For employees hired on or after August 1, 2020 who retire from the City and who are enrolled as a retiree in a PEMHCA plan (“Level 3 Retirees”), the City will pay only the PEMHCA minimum contribution as set forth by CalPERS and pursuant to Government Code Section 22892. There shall be no supplemental City contribution for Level 3 Retirees.

Level 3 Retirees may participate in the City’s dental and/or vision plan(s) entirely at their own expense and subject to plan terms and conditions.

16.3 Public Employees’ Retirement System.

b) First Level: The City provides the 3% @ 55 retirement benefit formula with single highest year compensation consideration for all unit members hired prior to November 25, 2012. i. Employees shall make their full member contribution.

c) Second Level: Unit members hired on or after November 25, 2012 and on or before December 31, 2012, and new employees hired as “Classic” members : The City provides the 2% @ 55 retirement benefit formula with three -year average compensation consideration for all unit members hired between November 25, 2012 and December 31, 2012,
i. Employees shall make their full member contribution upon hire, plus any additional PERS contributions negotiated for Tier One employees.

d) PEPRA New Members : The California Public E mployees’ Pension Reform Act of 2013 (PEPRA) establishes a new retirement plan for employees hired on or after January 1, 2013. All employees hired on or after that date shall be subject to those provisions, consistent with PEPRA.

ARTICLE 17: FRINGE BENEFITS

17.1 Uniform/Equipment Allowances. The City shall provide a standard $140.00 per month uniform allowance.

17.2 Deferred Compensation. The City provides a deferred compensation plan for members of the Association under which the City sh all match the employee’s contribution up to $ 55 per pay period.

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401 (a) contribution. The City will make available an additional retirement plan through MissionSquare called a 401(a) to be funded through employee contributions. The 401a plan chosen by the Association will allow members to choose their own individual fixed percentage ranging from 1 -20%. 100% of the bargaining unit must participate for the 401a to be i nitiated.

Once an employee makes their decision it cannot be changed.

17.3 Long Term Disability Income, Accidental Death and Dismemberment. All employees covered by this Agreement shall be included in the City’s long-term disability program providing partial coverage for disabling injuries and illnesses non -industrial in nature (not covered by workers’ compensation), and including accidental death and dismemberment benefits.

17.4 Wellness Program. Employees shall be permitted to participate in a Wellness Program intended to reduce job-related stress and improve general physical and mental health. Employees shall be reimbursed up to $300 per payroll year, so long as reimbursements are submitted by the end of the payroll year. Otherwise, there will be no reimbursement. This amount is considered taxable income. Employees forfeit any amount they do not use by the end of the payroll year. The program shall be in accordance with administrative regulations approved by the Human Resources Manager.

The City acknowledges the side letter agreemen t dated Nov 1, 2016 in regard to the Wellness program.

17.5 Life Insurance. The City shall provide, through an insurer or on a self-insured basis, life insurance for each employee covered by this Agreement in an amount twice the annual base salary of each employee covered by this Agreement.

17.6 Additional Retirement Benefit. The City will pay and report the value of any employer paid member contributions (“EPMC”) to PERS as individual compensation for all employees covered by this Agreement. The City shall contribute seven (7) percent of the EPMC for all classic members of the CCFMA. Classic members of the CCFMA agree to a cost -sharing arrangement in which the members in said group cost -share an additional twelve (12) percent towards the employer cost/rate. These additional contributions shall be reported on a pre-tax basis.

17.7 PERS 1959 Survivor Benefit. The City shall maintain in effect the PERS 4 th level 1959 survivor benefit for all employees covered by this Agreement.

ARTICLE 18: AGREEMENT ALL INCLUSIVE

The parties hereto acknowledge that they have engaged in exte nded negotiations of any and all issues either party has desired to have included in this Memorandum of Understanding. The parties recognize that, in the give and take of bargaining, some items sought by the employer have not been agreed upon, and some it ems sought by the employee association have not been agreed upon. This agreement constitutes a compromise upon which each party agrees. The parties agree that this Memorandum of Understanding is all-inclusive and that no other agreements, undertakings or understandings have been made outside of the specific terms of this Agreement relating to wages, hours or terms or conditions of employment of the employees covered by this Agreement , with the exception of duly negotiated and mutually agreed upon Letter(s ) of Agreement . Except by mutual agreement, this Memorandum of Understanding is not subject to reopening for any purpose. All of the agreements of the parties are evidenced herein. The absence of reference to any topic shall be deemed as proof that no a greement was reached thereon, and any claim based thereon shall be null and void and of no effect. Each party has

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had every opportunity during the course of these negotiations to bring up any new or additional topics it desired to have considered as part of this Agreement, and, for the duration of this Agreement, no additional topics shall be added thereto, except upon specific mutual agreement of the parties evidenced in writing.

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APPROVED BY THE CITY COUNCIL

Executed this day of , 2023.

ATTEST:

________________________________
Tracey Hermosillo, City Clerk

CITY OF CATHEDRAL CITY CATHEDRAL CITY FIRE MANAGEMENT

ASSOCIATION

______________________________________
Charles P. McClendon, City Manager

_____________________________________
Corey Goddard

______________________________________
Eugenia Torres, Human Resources Manager

_____________________________________
Richard Valenti

______________________________________
AnnMarie Quintanilla, Human Resources Specialist

_____________________________________
Jeremy Keenan

______________________________________
Al Ford, Burke, Williams & Sorensen, LLP

_____________________________________
Brian Olivo, Association Representative

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Cathedral City Page 1 of 3 Printed on 8/3/2023

Staff Report

City Council

Item No. 5.A

Meeting Date: August 9, 2023
From: Kevin Biersack, Financial Services Director
Title: City User and Regulatory Fees Update

City Council

RECOMMENDATION:

Adopt resolution updating and establishing user and regulatory fees.

BACKGROUND:

This report presents the Schedule of User and Regulatory Fees to be used in Fiscal Year 2023/24, effective 11/01/2023.

On September 8, 2021, the City Council adopted an updated Schedule of User and Regulatory Fees based on the results of a comprehensive cost of service study. During interim years, i.e., during years in between comprehensive studies, the City Council has authorized inflationary adjustments to fees.

This year represents an interim year update, with updates pr imarily intended to apply the authorized inflationary adjustments and to incorporate feedback received subsequent to adoption of the City’s current schedule of fees.

User and regulatory fees are established by the City Council. The City’s fee schedule is a compilation of fees for City services provided to members of the public. The advantages of updating the City’s user and regulatory fees include assuring fees are set based on current costs and approved cost recovery objectives while providing transparency in the fee structure for the City’s development -related and other municipal fees.

The fee schedule identifies fees for services and activities provided at the request of, or on behalf of, a single party as opposed to the public at large. Examples of u ser and regulatory fees collected by Cathedral City and municipalities throughout California include, but are not limited to:

• Planning Fees, such as entitlement review and review for compliance with the zoning code

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• Building Fees, such as permitting of new construction or modifications to existing structures
• Engineering Fees, such as map review, encroachment permitting, and public improvement review
• Fire Prevention Fees, such as fire sprinkler, fire alarm, and other permit review for compliance with Fire Code
• Police Fees, such as vehicle impound and false alarm response

User and regulatory fees specifically exclude:
• Taxes
• Assessments
• Franchise Fees
• Development Impact Fees
• Fines or Penalties
• Utility Rates and Services Charges

Industry best practice and Cali fornia statute are in harmony: User and regulatory fees should be set according to the estimated reasonable cost of service and should bear a fair and reasonable relationship to the payer’s burdens on, or benefits received from the activities and/or servic es provided by the City. Recovering the costs of providing fee - related services directly influences the City’s goal of maintaining fiscal stability while continuing to provide quality essential services.

Additionally, ongoing review and adjustment of f ees provides multiple benefits, including:

• Increasing the availability of General Fund revenues to be used for services and activities available to all residents and businesses, such as public safety services.
• Keeping pace with general cost inflation.
• Avoiding fee spikes that are more likely to occur when municipalities leave fees unchanged for a multiyear period.
• Providing fee payers, city staff, and city policymakers with a pattern of consistency that provides information for forecasting and decision -making purposes.
• Helps meet fee -payer service level expectations by collecting fees to fund the existing level of services provided.
• Encouraging generational equity among fee payers by avoiding long -term stagnation of fees followed by significant fee increases.

Staff pulished notices of public hearings on the fee increases on July 19 and July 26 , 2023.

DISCUSSION:

This report includes three attachments:

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• Attachment 1 – of this staff report provides the resolution and fee schedule proposed for adoption.

• Attachment 2 – provides an illustration of current fees, proposed fees, and cost of service.

• Attachment 3 – this attachment provides the cost -of-service analysis to support non-inflationary adjustments to City fees.

FISCAL IMPACT:

With the 4.57% compounde d CPI increase, City license, permit, fee and service revenues could provide additional revenue up to $360,000 for the remainder of this fiscal year (FY) 2023/2024. Considering there are certain revenues not impacted by the CPI increase, a conservative estimate would be $250,000.

FIVE-YEAR STRATEGIC PLAN:

This action will further Goal C – Fiscal Stability and Sustainability

Objective - Cathedral City has economically prospered by facilitating the investment of private dollars in high quality development which benefits the community. We remain financially solvent by instituting prudent fiscal policies and transparent financial practices.

ATTACHMENTS:

Resolution - Fee Schedule Update FY 2324
Fee Schedule for use in FY 2023-24
Before and After Fee Schedule - 08.09.2023
Cost of Service - 08.09.2023

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RESOLUTION NO. 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CATHEDRAL CITY , CALIFORNIA, ADOPTING A

SCHEDULE OF USER AND REGULATORY FEES FOR

VARIOUS CITY SERVICES

WHEREAS, user and regulatory fees are established by the City Council; and

WHEREAS, the City completed a study in 2021 to identify the cost of providing various user and regulatory fee-related services; and

WHEREAS, the study examined fee-related services provided by the City, the costs reasonably borne by the City in provid ing those services, the beneficiaries of those services, and the revenues produced by those paying fees and charges for special services; and

WHEREAS, the City Council finds that provi ding these services is of special benefit to applicants both separate and apart from the general benefit to the public; and therefore, in the interests of fairness to the general public, the City desires to better recover the costs of providing these servi ces from applicants who have sought or require the City's services by revising its schedule of fees; and

WHEREAS, the City Council hereby finds that the study provides adequate evidence to conclude that the revised fees do not exceed the cost to provide the services for which the fees are charged; and

WHEREAS, the City Co uncil desires that annually the City Manager may update the various fees based on the percentage change, for 12-months ending March of the current fiscal year, in the All Urban Consumers Price Index (CPI -U) for Riverside-San Bernardino-Ontario, to become effective July 1 of the subsequent fiscal year. If the CPI-U does not change or goes down in a given year, no ch ange shall be made to the fee schedule that year; and

WHEREAS, in order to assist staff in implementing the requested annual adjustments, if any, Exhibit “A” includes a column identified as “CPI” that illus trates the recommended annual adjustment pattern for the fees set forth in Exhibit “A”; and

WHEREAS, in adopting this Resolution, the City Council is taking action only on those fees for th e services, programs or products set forth in Exhibit “A” which have been mo dified from prior resolutions of t he City Council. The remaining fees that have not been modified from prior resolutions shall remain in full force and effect.

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Attachment: Resolution - Fee Schedule Update FY 2324 (3851 : City User and Regulatory Fees Update)

NOW THEREFORE, T HE CITY COUNCIL OF THE CITY OF

CATHEDRAL CITY, DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. INCORPORATION OF RECITALS

The City Council hereby finds the recitals set forth above are true and correct.

SECTION 2. ESTABLISHMENT AND U PDATE OF FEE S, CHARGES, AND RATES

The City Council hereby adopts the fees , charges, and r ates as set forth i n attached Exhibit "A" and incorporated by this reference.

SECTION 3. EFFECTIVE DATE
Any new or adjusted fees adopted by this Resolution shal l go into effe ct November 1, 2023.

SECTION 4. CERTIFICATION

The City Clerk shall attest to and certify the vote adopting this resolution.

PASSED, APPROVED, AND ADOPTED at a regula r me eting of the City Council of the City of Cathedral City held on t his day of 2023, by the following vote:

Ayes:

Noes:

Absent:

Abstain:

______________________________
Rita Lamb, Mayor

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Attachment: Resolution - Fee Schedule Update FY 2324 (3851 : City User and Regulatory Fees Update) ATTEST:

____________________________
Tracey Hermosillo, City Clerk

APPROVED AS TO FORM:

______________________________
Eric S. Vail, City Attorney

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Attachment: Resolution - Fee Schedule Update FY 2324 (3851 : City User and Regulatory Fees Update) “Exhibit A”

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Attachment: Resolution - Fee Schedule Update FY 2324 (3851 : City User and Regulatory Fees Update) Master Schedule of User and Regulatory Fees

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Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) Fees Page
ADMINISTRATIVE FEES 1
BUSINESS LICENSE APPLICATION REVIEW AND INSPECTION FEES 2 BUILDING AND SAFETY FEES 3
CANNABIS BUSINESS LICENSING AND USE PERMIT FEES 12
CODE COMPLIANCE FEES (GARAGE SALE PERMIT, STREET VENDOR PERMIT, ETC.) 13 ENGINEERING AND ENCROACHMENT PERMIT FEES 14
FIRE PREVENTION FEES 22
PLANNING FEES 27
POLICE FEES 33
SHORT TERM RENTAL PERMIT FEES 35
ADMINISTRATIVE CITATIONS 36
HOURLY BILLING RATES FOR FEE RELATED SERVICES 37
City of Cathedral City
Master Schedule of User and Regulatory Fees
Table of Contents

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Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

MASTER FEE SCHEDULE - ADMINISTRATIVE FEES
Fee Charge Basis Note CPI
1 Returned Check Fee
a) First Check $25 each [a] N
b) Each Additional Check $35 each [a] N
2 EFT/ACH Return / Error $25 each N
3 Postage Actual Cost each N
4 Digital Media Device $10 each N
5 Documents - Hard Copy
a) Standard Size $0.10 per single-sided page N
b) Non-standard Size Actual Cost per page N
6 Subpoena Response / Retrieval Fees Max. Authorized by State per request N [a] California Civil Code Sec. 1719.

Fee Description
1 5.A.b
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MASTER FEE SCHEDULE - BUSINESS LICENSE APPLICATION REVIEW AND INSPECTION FEES Fee Charge Basis Note CPI
1 Business License Processing Fee
a) New $88 each Y
b) Renewal $44 each Y
2 Duplicate License $5 each Y
3 Review for Home Occupation License $99 each Y
4 Fire Inspection Review for Business License $82 each Y 5 Building Inspection for Business License $81 each Y
6 Planning Inspection for Business License, If Required $99 each Y 7 Engineering Inspection for Business License, If Required $98 each Y 8 Code Inspection for Business License, if Required $98 each Y 9 Police Inspection for Business License
a) Massage - Establishment
i) Initial $91 each Y
ii) Renewal $91 each Y
b) Massage - Therapist / Practitioner
i) Initial $91 each Y
ii) Renewal $91 each Y
c) Pawnbroker, Secondhand dealer, ice cream truck, etc. i) Initial - (pawnbroker, secondhand dealer, handbills, ice cream truck, etc.)
$136 each Y
ii) Renewal - (pawnbroker, secondhand dealer, handbills, ice cream truck, etc.)
$91 each Y
d) Sexually Oriented Business
i) Initial $182 each Y
ii) Renewal $91 each Y
e) All Others, If Required
i) Initial $136 each Y
ii) Renewal $91 each Y
10 Bingo Permit $50 each [a] N
[a] Maximum permit fee established by State of California.

Fee Description
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Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - BUILDING FEES
Fee Charge Basis Note CPI
1 HVAC Change-Out - Residential $142 per permit Y
2 HVAC Change-Out - Commercial (per unit) $230 per permit Y 3 Residential Solar Photovoltaic System - Solar Permit
a) Residential Solar Photovoltaic System - Solar Permit - all inclusive up to 15kW - per kW
$450 per permit [a] N
b) Above 15kW – per kW $15 per permit [a] N
4 Commercial Solar Photovoltaic System - Solar Permit
a) 50kW or less $1,000 per permit [b] N
b) 50kW – 250kW – Base $1,000 per permit [b] N
c) 50kW – 250kW – per kW above 50kW $7 per permit [b] N d) Above 250kW – base $2,400 per permit [b] N
e) Above 250kW – per kW $5 per permit [b] N
5 Service Panel Upgrade - Residential $142 per permit Y 6 Service Panel Upgrade - Commercial $230 per permit Y
7 EV Charger - Residential $142 per permit Y
8 EV Charger - Commercial See Table B. Permit Valuation Table
per permit Y
9 Water Heater Changeout - Residential $142 per permit Y 10 Water Heater Changeout - Commercial $243 per permit Y 11 Line Repair - Sewer / Water / Gas $169 per permit Y
12 New Sewer Connection $371 per permit Y
13 Re-pipe $311 per permit Y
14 Residential Re-Roof
a) Up to 2,000 SF (Roof Area) $284 per permit Y
b) Each Add'l 1,000 SF or fraction thereof $81 per permit Y 15 Commercial Re-Roof per permit
a) Up to 2,000 SF (Roof Area) $446 per permit Y
b) Each Add'l 1,000 SF or fraction thereof $162 per permit Y 16 Demolition - Residential Single Family $162 per permit Y 17 Demolition - Commercial $324 per permit Y
A. Fees for Commonly Requested Building Permit Types. Fees shown in this section (Section A.) include all applicable inspection, and plan review fees. Additional permit processing fees apply. Additional fees may apply for services provided by other City Departments (e.g. Planning Review), Technology Enhancement Fees, and Fees Collected on Behalf of Other Agencies (e.g. State of California).

Fee Description
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Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - BUILDING FEES
Fee Charge Basis Note CPI
A. Fees for Commonly Requested Building Permit Types. Fees shown in this section (Section A.) include all applicable inspection, and plan review fees. Additional permit processing fees apply. Additional fees may apply for services provided by other City Departments (e.g. Planning Review), Technology Enhancement Fees, and Fees Collected on Behalf of Other Agencies (e.g. State of California).

Fee Description
18 Temporary Power Pole $142 per permit Y
19 Swimming Pool/Spa
a) Swimming Pool / Spa $891 per permit Y
b) Detached Spa / Water Feature $311 per permit Y
c) Gunite Alteration $473 per permit Y
d) Equipment Change-out Alone $203 per permit Y
20 Patio
a) Standard (Wood/Metal Frame)
i) Up to 200 SF $243 per permit Y
ii) Greater than 200 SF $324 per permit Y
b) Upgraded (with electrical, stucco, fans, etc.)
i) Up to 200 SF $473 per permit Y
ii) Greater than 200 SF $554 per permit Y
21 Window / Sliding Glass Door
a) Retrofit / Repair
i) Up to 5 $203 per permit Y
ii) Each additional 5 $41 per permit Y
b) New / Alteration
i) First $284 per permit Y
ii) Each additional $61 per permit Y
22 Block/Masonry Wall
a) 0 - 100 ft $324 Y
b) Each Add'l 25 ft $16 Y
23 Trash Enclosure $406 each Y
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Fee Description
[a] California Government Code Section 66015(a)(1), establishes maximum fees for residential solar energy systems. For photovoltaic systems, fees shall not exceed $450 plus $15 per kW for each kilowatt above 15kW. For thermal systems, fees shall not exceed $450, plus $15 per kWth for each kilowatt thermal above 10kWth. Fees in excess of these amounts require written findings and resolution or ordinance.[b] California Government Code Section 66015(b)(1), establishes maximum fees for commercial solar energy systems. Fees shall not exceed $1,000 for systems up to 50kW plus $7 per kilowatt for each kilowatt between 51kW and 250kW, plus $5 for each kilowatt above 250kW. For thermal systems, fees shall not exceed $1,000 up to the 30kWth, plus $7 per kWth for each kWth between the 30th and 260th kWth, plus $5 for each kWth above 260kWth. Fees in excess of these amounts require written findings and resolution or ordinance. 5 5.A.b
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Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

MASTER FEE SCHEDULE - BUILDING FEES
Total Valuation Permit Fee CPI
$1 to $4,000 $162.00 Y
$4,001 to $10,000 $162.00 for the first $4,000 plus $40.50 for each add'l $1,000 or fraction thereof, to and including $10,000
Y
$10,001 to $50,000 $405.00 for the first $10,000 plus $14.18 for each add'l $1,000 or fraction thereof, to and including $50,000
Y
$50,001 to $100,000 $972.00 for the first $50,000 plus $12.98 for each add'l $1,000 or fraction thereof, to and including $100,000
Y
$100,001 to $500,000 $1,621.00 for the first $100,000 plus $7.29 for each add'l $1,000 or fraction thereof, to and including $500,000
Y
$500,001 to $1,000,000 $4,538.00 for the first $500,000 plus $3.89 for each add'l $1,000 or fraction thereof, to and including $1,000,000
Y
$1,000,001 and up $6,483.00 for the first $1,000,000 plus $3.11 for each additional $1,000 or fraction thereof over $1,000,000
Y
For permits requiring plumbing, electric, or mechanical review, the following percentages shall be added to the base permit fee N
N
N
N
N
Mechanical inspection fees = Base permit fee x .10
Energy inspection fees = Base permit fee x .10
Accessibility inspection fees = Base permit fee x .10
Electrical inspection fees = Base permit fee x .10
Determination of Valuation for Fee-Setting Purposes
● Project valuations shall be based on the total value of all construction work, including all finish work, roofing, electrical, plumbing, heating, air conditioning, elevators, fire-extinguishing systems and any other permanent equipment. If, in the opinion of the Building Official, the valuation is underestimated on the application, the permit shall be denied, unless the applicant can show detailed estimates to meet the approval of the Building Official. Final building permit valuation shall be set by the Building Official. For determining project valuations for new construction, the Building Official may use data published by the International Code Council (ICC) (building valuation data table, typically updated in February and August of each year). The final building permit valuation shall be set at an amount that allows the City to recover its costs of applicant plan check, permit and inspection activities.

Note: For construction projects with permit fees calculated using Section B, C, D, or E, additional fees apply for permit issuance. Additional fees may apply for services provided by other City Departments (e.g. Planning Review), Technology Enhancement Fees, and Fees Collected on Behalf of Other Agencies (e.g. State of California). Additional fees apply for plan review, when applicable.

B. Permit Fee for New Buildings, Additions, Tenant Improvements, Residential Remodels, and Combined Mechanical, Electrical, and/or Plumbing Permits
Plumbing inspection fees = Base permit fee x .10
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MASTER FEE SCHEDULE - BUILDING FEES
Total Valuation Permit Fee CPI
Up to $2,000 $162.00 Y
$2,001 to $4,000 $243.00 Y
$4,001 to $10,000 $324.00 for the first $1,000 plus $13.50 for each additional $1,000 or fraction thereof over $4,000
Y
$10,000 and up $405.00 for the first $10,000 plus $5.40 for each additional $1,000 or fraction thereof over $10,000
Y
Total Valuation Permit Fee CPI
Up to $2,000 $162.00 Y
$2,001 to $4,000 $243.00 Y
$4,001 to $10,000 $324.00 for the first $1,000 plus $13.50 for each additional $1,000 or fraction thereof over $4,000
Y
$10,000 and up $405.00 for the first $10,000 plus $5.40 for each additional $1,000 or fraction thereof over $10,000
Y
Total Valuation Permit Fee CPI
Up to $2,000 $162.00 Y
$2,001 to $4,000 $243.00 Y
$4,001 to $10,000 $324.00 for the first $1,000 plus $13.50 for each additional $1,000 or fraction thereof over $4,000
Y
$10,000 and up $405.00 for the first $10,000 plus $5.40 for each additional $1,000 or fraction thereof over $10,000
Y
Clarification of Fee Structure Application for Permit Fees Assigned project valuation for fee-setting purposes is intended to correlate to the typical level of inspections required.

The example provided below is applicable to stand-alone trade permits:

Valuation Up to $2,000 = 2 inspection typically required (1 hours) Valuation $2,001 - $4,000 = 2 to 3 inspections typically required (1.5 hours) Valuation $4,001 - $10,000 = 3 to 4 inspections typically required (2 hours) Valuation $10,000 an Up = 4 or more inspections typically required (2.5 or more hours) Additional fees will apply for permit processing and plan review, as required.

Building Permit fees are also established to correspond to the typical level of inspections required.

C. Permit Fee for Stand-Alone Mechanical Permit
D. Permit Fee for Stand-Alone Plumbing Permit
E. Permit Fee for Stand-Alone Electrical Permit
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MASTER FEE SCHEDULE - BUILDING FEES
Fee Charge Basis Note CPI
1 Stand-Alone or Combination Permit Fees (Alternative Calculation) a) One Inspection Required $81 Y
b) Two Inspections Required $162 Y
c) Three Inspections Required $243 Y
d) Four Inspections Required $324 Y
e) Each Additional Inspection $81 Y
F. Permit Fee for Stand-Alone or Combination Permits Not Identified Elsewhere in this Schedule Note: For construction projects with permit fees calculated using Section F, additional fees apply for permit issuance. Additional fees may apply for services provided by other City Departments (e.g. Planning Review), Technology Enhancement Fees, and Fees Collected on Behalf of Other Agencies (e.g. State of California). Additional fees apply for plan review, when applicable.

Activity Description
8 5.A.b
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Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

MASTER FEE SCHEDULE - BUILDING FEES
Fee Charge Basis Note CPI
1 Plan Check Fees
a) Plan Review Fee, if applicable 65% of Building Permit Fee [a] N b) Phased Plan Check (when applicable) 1.5x full plan check fee for entire bldg N c) Expedited Plan Check (when applicable) 1.5x standard plan check fee N d) Tract Home (Production Units) 10% of standard plan check fee [b] N e) Alternate Materials and Materials Review (per hour) $162 Y g) Revisions of Approved Plans Hourly N
h) Standalone Plan Check $81 per half hour Y
G. Building Plan Review Fees
Activity Description
When applicable, plan check fees shall be paid at the time of application for a building permit.

The plan checking fee is in addition to the building permit fee [a] Includes up to three plan checks. The City will bill hourly for additional plan review required. [b] For identical buildings built by the same builder on the same lot or in the same tract and for which building permits are issued at the same time.
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MASTER FEE SCHEDULE - BUILDING FEES
Proposed Fee Note CPI
1 Permit Issuance Fee $68 Y
2 General Plan Maintenance Fee (fee per $1,000 valuation) $0.63 [a] Y 3 Technology Fee (percent of permit fee) 3% Y
4 Strong Motion Instrumentation (SMI) Fee Calculation
a) Residential $0.50 or valuation x .00013 N
b) Commercial $0.50 or valuation x .00028 N
5 Building Standards (SB 1473) Fee Calculation (Valuation) a) $1 - $25,000 $1 N
b) $25,001 - $50,000 $2 N
c) $50,001 - $75,000 $3 N
d) $75,001 - $100,000 $4 N
e) Each Add'l $25,000 or fraction thereof Add $1 N
6 Document Imaging
a) First Sheet $14 Y
b) Each Additional Sheet $5 Y
7 Certificate of Occupancy
a) Temporary Certificate of Occupancy (per 30 Days) $486 Y b) Certificate of Occupancy
i) Single Family Residential $162 Y
ii) Multi-Family Residential / Commercial $324 Y
8 Damaged Building Survey (Fire, Flood, Vehicle Damage, Etc.) $243 Y Copies, Re-Print, Change Of Contractor
9 Printing Scanned / Archived Drawings $11 Y
10 Job Card / Permit Re-Print $53 Y
11 Change Of Contractor $81 Y
Violation Fees
12 Investigation Fee For Work Done Without Permits
(In addition to applicable permit fees)
equal to
permit fee
N
Other Fees
13 Phased Inspection Fee (per inspection) $81 Y
14 After Hours Inspection (per hour) (2-hour minimum) $194 Y H. Other Fees
Activity Description
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MASTER FEE SCHEDULE - BUILDING FEES
Proposed Fee Note CPI
H. Other Fees
Activity Description
15 Re-inspection Fee (2nd Time or More) (each) $81 [b] Y 16 Missed inspection Fee $81 Y
17 Fees for Services Not Listed in this Fee Schedule (per 1/2 hour) $81 Y 18 Compliance Inspection Fee $162 Y
19 Special / Other Inspection Fee $162 Y
20 Mobile Home Permit Fees See Title 25 of the Housing & Community Development
N
21 Permit Renewal Fee within 1 year of Issuance 50% of original fee N 22 Permit Renewal Fee over 1 year since Issuance 100% of original fee N 23 Refunds
a) Fees Erroneously Paid or Collected by the City 100% refund [c] N b) Fees Prior to Work Being Commenced up to 80% refund of permit fee [d] N c) 180 Days After Payment of Fees no refund [e] N
[a] Fee only applies to permits for new construction and additions. [b] Reinspection fee applies after the first re-inspection. [c] The Building Official may authorize refunding of any fee paid, or portion thereof, which was erroneously paid or collected by the city. [d] No fees are refundable once the work covered by them is commenced. [e] Whether work has commenced or not, no fees are refundable more than 180 days after their payment. 11 5.A.b
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MASTER FEE SCHEDULE - CANNABIS BUSINESS LICENSING AND USER PERMIT FEES Fee Charge Basis Note CPI
1 Cannabis License
a) Initial Deposit for Review of License Application $7,843 initial deposit [a] Y b) Renewal or Modification of License
i) License Renewal $6,170 flat fee Y
ii) Modification/Change of Ownership $4,706 initial deposit Y c) Background Investigation (per person) $3,660 initial deposit Y [a] Includes one background investigation.

Fee Description
12 5.A.b
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Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

MASTER FEE SCHEDULE - CODE COMPLIANCE FEES
Fee Charge Basis Note CPI
1 Garage Sale Permit $31 each Y
2 Street Vendor Permit
a) Initial $201 each Y
b) Renewal $105 each Y
3 Release of Notice of Pendency Fee
a) Initial Notice $235 per recorded
document
Y
b) Each Additional Notice After the Initial Notice $145 per additional recorded document
Y
4 Abandoned Property Registration & Monitoring Fee
a) Registration Fee
i) Initial $73 per year Y
ii) Renewal $73 per year Y
b) Monitoring Fee
i) Initial $241 per year Y
ii) Renewal $241 per year Y
Fee Description
13 5.A.b
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Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

MASTER FEE SCHEDULE - LAND DEVELOPMENT ENGINEERING AND ENCROACHMENT FEES Fee Charge Basis Note CPI
Land Subdivision
1 Parcel Map:
a) Final Parcel Map
i) Initial Sheet $2,643 per sheet Y - See note
ii) Each Additional Sheet $729 per sheet Y - See note
b) Final Parcel Map - Amendment
i) Initial Sheet $2,643 per sheet Y - See note
ii) Each Additional Sheet $729 per sheet Y - See note
c) Substantial Conformance Review
i) Initial Sheet $3,144 per sheet Y - See note
ii) Each Additional Sheet $1,367 per sheet Y - See note 2 Tract Map:
a) Final Tract Map
i) Initial Sheet $2,825 per sheet Y - See note
ii) Each Additional Sheet $820 per sheet Y - See note
b) Final Tract Map - Amendment
i) Initial Sheet $2,825 per sheet Y - See note
ii) Each Additional Sheet $820 per sheet Y - See note
c) Substantial Conformance Review
i) Initial Sheet $3,144 per sheet Y - See note
ii) Each Additional Sheet $1,367 per sheet Y - See note 3 Reversion to Acreage:
a) Initial Sheet $2,916 per sheet Y - See note
b) Each Additional Sheet $729 per sheet Y - See note
4 Lot Line Adjustment/Parcel Merger
a) Lot Line Adjustment $2,167 per request Y
b) Parcel Merger $2,167 per request Y
5 Street Dedication/Vacation
a) Land Action Documents
(Right-of-Way Easements/Grant Deeds, etc.)
$2,217 per request Y
b) Vacation of Street/Public Right-of-Way $2,759 per request Y Activity Description
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MASTER FEE SCHEDULE - LAND DEVELOPMENT ENGINEERING AND ENCROACHMENT FEES Fee Charge Basis Note CPIActivity Description
6 Land Survey
a) Record of Survey $592 per request Y - See note
b) Certificate of Correction $775 per request Y - See note Grading / Project Improvements
7 Plan Review (First 3 Reviews):
a) Mass Grading / Stockpile
i) Initial Sheet $296 per sheet Y
ii) Each Additional Sheet $99 per sheet Y
iii) Revisions - Initial Sheet $99 per sheet Y
iv) Revisions - Each Additional Sheet $99 per sheet Y
b) Rough Grading
i) Initial Sheet $1,504 per sheet Y - See note
ii) Each Additional Sheet $820 per sheet Y - See note
iii) Revisions - Initial Sheet $1,276 per sheet Y - See note iv) Revisions - Each Additional Sheet $911 per sheet Y - See note c) Precise Grading - Commercial
i) Initial Sheet $2,050 per sheet Y - See note
ii) Each Additional Sheet $1,276 per sheet Y - See note iii) Revisions - Initial Sheet $1,640 per sheet Y - See note iv) Revisions - Each Additional Sheet $1,094 per sheet Y - See note d) Precise Grading - Tract Homes
i) Initial Sheet $1,185 per sheet Y - See note
ii) Each Additional Sheet $228 per sheet Y - See note
iii) Revisions - Initial Sheet $638 per sheet Y - See note iv) Revisions - Each Additional Sheet $228 per sheet Y - See note e) Precise Grading
i) Precise Grading - Infill Home $547 Y - See note
ii) Precise Grading - Custom Home $1,094 Y - See note
f) PM 10 (Fugitive Dust Control)
i) PM 10 Packet $493 each Y
ii) PM 10 Full Size Plan $788 each Y
iii) Revisions - Packet $394 per sheet Y
iv) Revisions - Full Size Plan $296 per sheet Y
15 5.A.b
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MASTER FEE SCHEDULE - LAND DEVELOPMENT ENGINEERING AND ENCROACHMENT FEES Fee Charge Basis Note CPIActivity Description
g) Street Improvements
i) Initial Sheet $1,640 per sheet Y - See note
ii) Each Additional Sheet $729 per sheet Y - See note
iii) Revisions - Initial Sheet $1,094 per sheet Y - See note iv) Revisions - Each Additional Sheet $547 per sheet Y - See note h) Storm Drain
i) Initial Sheet $1,640 per sheet Y - See note
ii) Each Additional Sheet $729 per sheet Y - See note
iii) Revisions - Initial Sheet $1,094 per sheet Y - See note iv) Revisions - Each Additional Sheet $547 per sheet Y - See note i) Signing and Striping
i) Initial Sheet $1,458 per sheet Y - See note
ii) Each Additional Sheet $729 per sheet Y - See note
iii) Revisions - Initial Sheet $1,276 per sheet Y - See note iv) Revisions - Each Additional Sheet $729 per sheet Y - See note j) Traffic Signal
i) Initial Sheet $2,187 per sheet Y - See note
ii) Each Additional Sheet $1,094 per sheet Y - See note iii) Revisions - Initial Sheet $911 per sheet Y - See note iv) Revisions - Each Additional Sheet $547 per sheet Y - See note k) Sidewalk (when submitted separately from grading plan) i) Initial Sheet $911 per sheet Y - See note
ii) Each Additional Sheet $365 per sheet Y - See note
iii) Revisions - Initial Sheet $729 per sheet Y - See note iv) Revisions - Each Additional Sheet $365 per sheet Y - See note l) Traffic Control Plan $365 per sheet Y - See note
m) Record Drawings Review
i) Initial Sheet $911 per sheet Y - See note
ii) Each Additional Sheet $182 per sheet Y - See note
n) Hydrology Report $1,640 per report Y - See note
i) Revisions $547 per report Y - See note
o) Traffic Studies and Reports
i) Traffic Studies Scoping Agreement $456 per agreement Y ii) Traffic Study $2,167 per study Y
iii) Traffic Letter $394 per letter Y
16 5.A.b
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MASTER FEE SCHEDULE - LAND DEVELOPMENT ENGINEERING AND ENCROACHMENT FEES Fee Charge Basis Note CPIActivity Description
q) Water Quality Mgmt. Plan (WQMP)
i) WQMP Report $2,364 per report Y
ii) WQMP Report Revisions $985 per report Y
iii) WQMP Plan (per sheet) $182 per sheet Y
iv) WQMP Plan Revisions (per sheet) $91 per sheet Y
v) WQMP Covenant $547 per covenant Y
r) Stormwater Pollution Prevention Plan (SWPPP) $547 per plan Y - See note i) Revisions $182 per plan Y - See note
s) Sewer and Water - Onsite or Offsite
i) Initial Sheet $182 per sheet Y - See note
ii) Each Additional Sheet $91 per sheet Y - See note
iii) Revisions - Initial Sheet $91 per sheet Y - See note iv) Revisions - Each Additional Sheet $91 per sheet Y - See note 8 Plan Review (>3 Reviews) $182 per hour Y - See note
9 Expedited Plan Review Fee 1.5x standard fee [a] N
10 Permit Inspection
a) Mass Grading / Stockpile
i) Per 1,056 CY $182 Y - See note
b) Rough Grading
i) First 3 Acres $911 Y - See note
ii) Each Additional Acre $137 Y - See note
c) Precise Grading
i) Single Family Infill Lot $547 Y - See note
ii) Single Family Custom Home Lot $729 Y - See note
iii) Tract Home (per lot) $365 Y - See note
iv) All Others
a) Without Rough Grading
i) First 3 Acres $911 Y - See note
ii) Each Additional Acre $182 Y - See note
b) Subsequent to Rough Grading
i) First 3 Acres $547 Y - See note
ii) Each Additional Acre $91 Y - See note
d) Street Improvements - On-Site
i) Up to 500 LF $2,187 [d],[f] Y - See note
ii) 500 - 1,000 LF $3,645 [d],[e],[f] Y - See note
iii) Each Additional 1,000 LF $1,823 [d],[e],[f] Y - See note 17 5.A.b
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MASTER FEE SCHEDULE - LAND DEVELOPMENT ENGINEERING AND ENCROACHMENT FEES Fee Charge Basis Note CPIActivity Description
e) On-Site Improvements Other Than Street Improvements
i) Up to 5,000 Sq Ft $2,369 [e],[f] Y - See note
ii) 5,000 Sq Ft - 10,000 Sq Ft $4,557 [e],[f] Y - See note iii) Each Additional 10,000 Sq Ft $547 [e],[f] Y - See note f) PM10 (per year)
i) Single Family Infill Lot <10,000 Sq Ft $729 [b] Y - See note ii) > 10,000 Sq Ft - < 10 Acres $2,187 [b] , [c] Y - See note iii) 10 - 50 Acres $3,281 [b] , [c] Y - See note
iv) 51 - 200 Acres $4,374 [b] , [c] Y - See note
v) > 200 Acres $5,468 [b] , [c] Y - See note
11 Encroachment Permits
a) Street Improvements - Off-Site
i) Up to 500 LF $3,098 [d] Y - See note
ii) 500 - 1,000 LF $5,103 [d],[e] Y - See note
iii) Each Additional 1,000 LF $2,369 [d],[e] Y - See note b) Storm Drain Line
i) Up to 500 LF $1,458 Y - See note
ii) 500 - 1,000 LF $2,552 [e] Y - See note
iii) Each Additional 1,000 LF $1,094 [e] Y - See note
c) Storm Drain Inlet/Outlet Structures
i) Up to 5 $729 Y - See note
ii) Each Additional $182 Y - See note
d) Storm Drain Retention (Underground Systems) $1,094 per unit Y - See note e) Off-site Signing and Striping
i) Up to 500 LF $729 [g] Y - See note
ii) 500 - 1,000 LF $1,458 [e],[g] Y - See note
iii) Each Additional 1,000 LF $273 [e],[g] Y - See note f) Traffic Signal $5,832 Y - See note
g) NPDES
i) SWPPP
a) Single Family Infill Lot <10,000 Sq Ft $365 per year [h] Y - See note b) > 10,000 Sq Ft - < 10 Acres $1,094 per year [h] Y - See note c) 10 - 50 Acres $1,640 per year [h] Y - See note
d) 51 - 200 Acres $2,187 per year [h] Y - See note
e) > 200 Acres $2,734 per year [h] Y - See note
ii) Water Quality Mgmt. Plan (WQMP) $1,094 each [i] Y - See note 18 5.A.b
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MASTER FEE SCHEDULE - LAND DEVELOPMENT ENGINEERING AND ENCROACHMENT FEES Fee Charge Basis Note CPIActivity Description
h) Bond Reduction Request $2,096 Y - See note
i) Final Inspection / Acceptance
i) Single Family Lot <10,000 Sq Ft $182 [j] Y - See note ii) > 10,000 Sq Ft - < 2 Acres $547 [k] Y - See note
ii) > 2 Acres - < 10 Acres $729 [k] Y - See note
iii) > 10 - < 50 Acres $1,094 [k] Y - See note
iv) > 50 - 200 Acres $1,458 [k] Y - See note
v) > 200 Acres $1,823 [k] Y - See note
j) Traffic Control
i) Up to Two Consecutive Days $228 [l] Y - See note
ii) Three - Five Consecutive Days $547 Y - See note
iii) Each Additional Consecutive Day (Up to 10 Days) $137 per day Y - See note iv) 11+ Days (Up to 60 Calendar Days Max) $1,823 Y - See note k) Bore/Vault $364 Y - See note
l) Cut/Pot Hole $91 Y - See note
m) Driveway
i) Residential $456 Y - See note
ii) Commercial $729 Y - See note
n) Excavation / Trenching
i) First 100 LF $547 Y - See note
ii) Each Additional 100 LF $91 Y - See note
o) Sidewalk
i) Up to 20 Lineal Feet $273 Y - See note
ii) 20 - 100 Lineal Feet $365 Y - See note
iii) Each Additional 100 Lineal Feet $182 Y - See note
p) Sewer and Water - Private On Site $729 Y - See note
q) Night Work (per night) $1,458 Y - See note
r) Excess Inspection / Missed Inspection / Re-Inspection / Re-Call Compliance Inspections
$182 Y - See note
s) Stop Work Notice Release $547 Y - See note
12 Research/Administrative
a) Subdivision Improvement Agreement (SIA) $2,187 per request Y - See note b) SIA - Time Extension $1,276 per request Y - See note c) Assignment & Assumptions Agreement $2,369 per request Y - See note 19 5.A.b
Packet Pg. 299
Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

MASTER FEE SCHEDULE - LAND DEVELOPMENT ENGINEERING AND ENCROACHMENT FEES Fee Charge Basis Note CPIActivity Description
d) Flood Plain
i) Research/FEMA App $547 per request Y - See note
ii) Community Acknowledgement Form $273 per request Y - See note e) Bid Protest Review $1,458 Y - See note
f) Misc Research (per request, per hour) $182 [m] Y - See note g) Misc Covenant Review & Approval $547 per agreement Y - See note h) Erosion Control Plan (per sheet) $182 per sheet Y - See note i) Geotechnical/Soils Reports $456 per report Y - See note j) CC&R Review (per request) $2,916 Y - See note
k) Streetlight Application
i) SCE Streetlight Application Review $273 per application Y - See note ii) Streetlight Covenant $547 per agreement Y - See note 13 Reactivation of Permit
a) Reactivation of an Expired Minor Permit 10% of original permit fee
each [n] N
b) Reactivation of an Expired Major Permit 20% of original permit fee
each [n] N
14 Technology Enhancement Fee 3% of fee N
15 Transportation Permits
a) Annual $90 each N
b) Single Event $16 each N
16 Pool Drain Permit $37 each Y
17 Business License Inspection $99 each Y
18 NPDES Inspections
a) Food Use $197 Y
b) Hazardous Waste
i) without Storage $197 Y
ii) with Storage $246 Y
19 Park/Gazebo Rentals [o]
20 5.A.b
Packet Pg. 300
Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

MASTER FEE SCHEDULE - LAND DEVELOPMENT ENGINEERING AND ENCROACHMENT FEES Fee Charge Basis Note CPIActivity Description
[a] Expedited Plan Review request is subject to City Engineer approval. It is dependent on staff availability and workload. [c] Fee generally assumes one inspection per month. Additional inspections billed using re-inspection fee. [d] Includes, curb, gutter, and sidewalk. Excludes driveways. [e] Rounded up to nearest thousand feet.
[f] Excluding building foundation footprint.
[g] Footage based on centerline street length.
[h] Annual inspection cost.
[i] Includes Water Quality Management Plan specific covenant. [j] Includes tract single family homes, does not include tract final. [k] Includes tract finals.
[l] Permanent patching of pavement at same location will count as a subsequent consecutive day. [m] Estimate provided up front.
[n] Assumes no changes to original permit.
[o] Based on recommendation from PACE and final approval by City Council. 3) For subsequent years, fee adjustments shall follow City's standard CPI adjustment.

Notes regarding annual fee adjustments:
1) For Fiscal Year 2023/24 fees shall be adjusted to recover 92.5% of cost of service. 2) For Fiscal Year 2024/25 fees shall be adjusted to recover 100% of cost of service. [b] For PM10 annual permit.
21 5.A.b
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Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

MASTER FEE SCHEDULE - FIRE PREVENTION FEES
Proposed Fee Charge Basis Note CPI
1 Water Based Fire Protection Systems (1)
a) Fire Sprinkler Commercial/Multi Family/Other - New System or Alteration
i) Plan Review (up to 25 heads) $204 per
review/correction
Y
ii) Inspection (up to 25 heads) $285 per installation Y b) Fire Sprinkler Commercial/Multi Family/Other - New System or Alteration
i) Plan Review (up to 50 heads) $326 per
review/correction
Y
ii) Inspection (up to 50 heads) $408 per installation Y c) Fire Sprinkler Commercial/Multi Family/Other - New System or Alteration
i) Plan Review (each additional 25 heads, or fraction thereof) $41 per review/correction
Y
ii) Inspection (each additional 25 heads, or fraction thereof) $163 per installation Y d) Fire Sprinkler Single Family/Duplex - New System
i) Plan Review $245 per installation Y
ii) Inspection $408 per installation Y
e) Fire Sprinkler Single Family/Duplex - Alteration of Existing System i) Plan Review $245 per installation Y
ii) Inspection $245 per installation Y
f) Standpipe
i) Plan Review $489 per system Y
ii) Inspection (per vertical standpipe) $326 per system Y g) Fire Protection Underground System
i) Plan Review $245 Y
ii) Inspection $653 per hydrant Y
h) Per Additional Sprinkler Riser or Hydrant
i) Inspection $326 each Y
2 Fire Alarm System (1):
a) Fire Alarm - New System
i) Plan Review (up to 25 devices) $163 per system Y
ii) Inspection (up to 25 devices) $163 per system Y
b) Fire Alarm - Alteration
i) Plan Review (up to 5 devices) $163 per system Y
ii) Inspection (up to 5 devices) $163 per system Y
c) Per Additional Device
i) Inspection - New or Alteration $3 per device Y
3 Alternative Automatic Extinguishing Systems (Dry, Wet, CO2, Halon, UL 300, Clean Agent, Spray Booth, Other) (2):
a) Plan Review $245 per system Y
b) Inspection $163 per system Y
Activity Description
22 5.A.b
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Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

MASTER FEE SCHEDULE - FIRE PREVENTION FEES
Proposed Fee Charge Basis Note CPIActivity Description
4 Other Fire Construction Reviews and Inspections (2):
a) LPG, Cryogenics, Compressed Gas, Medical Gas, Battery Storage Systems, Industrial Oven, & other Fire Construction Permit i) Plan Review $245 per system Y
ii) Inspection
a) Battery Storage System $326 per system Y
b) Other Systems $163 per system Y
5 Hazardous Activities Installation/Removal Permits Above Ground - Hazardous Materials Tank and/or Pipe Installation or Removal (1 tank, Includes Class I to Class II and sudden asphyxiants)(4):
a) Plan Review $245 per system Y
b) Inspection $163 per system Y
6 Technical Report, Alternate Means & Methods
i) Plan Review $245 per submittal Y
ii) Inspection $163 per hour Y
7 Architectural - New Construction or Tenant Improvement Plan Check:
i) Plan Review $245 per project Y
ii) Inspection $163 per project Y
Permits to Operate (Type of Permit Activity)
8 Candles and Open Flames $163 Y
9 Carnivals and Fairs: Amusement rides, generators, bounce houses $163 per hour Y 10 Combustible Dust Operations $82 Y
11 Dry Cleaning Plant $163 Y
12 Exhibits and Trade Shows $163 Y
13 Explosives or Blasting Agents $163 Y
14 Hazardous Materials Storage:
a) S1 occupancy, up to maximum quantities as permitted for S1 per code $326 Y b) F or H occupancy, up to maximum quantities as permitted per occupancy type per code
$326 Y
c) B or M occupancy, up to maximum quantities as permitted per occupancy type per code
$82 Y
d) Miscellaneous moderate risk storage not specified herein. $163 per hour Y 15 High Pile Storage $82 Y
16 Hot Work Operations $82 Y
17 Industrial Ovens $82 Y
18 Lumber Yards $163 Y
23 5.A.b
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Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

MASTER FEE SCHEDULE - FIRE PREVENTION FEES
Proposed Fee Charge Basis Note CPIActivity Description
19 Misc. Combustible Storage $163 Y
20 Mobile Fueling $82 Y
21 Recreational or Bon Fire $163 Y
22 Repair Garage $163 Y
23 Spraying and Dipping (No Spray Booth) $163 Y
24 Theatrical Fire Performance $326 Y
25 Tire Storage: up to quantities allowed per fire code $163 Y 26 Places of Assembly
a) Less than 300 occupant load $163 Y
b) 300 - 999 occupant load $163 Y
c) 1,000 or more occupant load $326 Y
27 Commercial Day Care Facility
a) 7 - 49 persons $82 Y
b) 50 - 149 persons $163 Y
c) 150 or more persons $245 Y
28 Institutional (non-residential)
a) Less than 6 patients $82 Y
b) 6 or more patients $82 Y
c) Detention facilities $326 Y
29 Apartments/Hotels/Motels
a) 3 - 16 units $163 Y
b) 17 - 32 units $245 Y
c) 33 or more units $326 Y
30 850 Pre-Inspections
a) 850 Inspection (at hourly rate) $82 Y
31 Temporary Membrane Structures (Tents/Canopies)
a) 401 - 1,499 SF $82 Y
b) 1,500 - 2,999 SF $82 Y
c) 3,000 - 5,999 SF $163 Y
d) 6,000 or more SF $245 Y
32 Christmas Tree Lot $163 Y
33 Pyrotechnics Display $380 Y
34 Annual Inspection: Above Ground - Flammable / Combustible Liquid Tank and/or Pipe
$163 per tank system Y
24 5.A.b
Packet Pg. 304
Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

MASTER FEE SCHEDULE - FIRE PREVENTION FEES
Proposed Fee Charge Basis Note CPIActivity Description
35 New Construction Plan Check (6):
a) A - Assembly $408 each Y
b) B, I, M - Business, Institutional, Mercantile $326 each Y c) E, R-1, R-2 - Educational, Multi-Family $408 each Y
d) F, S, H - Factory, Storage, Hazardous $408 each Y
e) R-3 - Single Family $163 each Y
f) All Tenant Improvements $163 each Y
g) U - Utility Structures and Buildings $163 each Y
h) All Shell Buildings $163 each Y
Other Miscellaneous Fees
36 Renewal of Expired Construction Permit $163 Y
37 Copy of Incident Report (per incident) $16 Y
38 Media Reproduction (audio, video, photographic) Actual Cost N 39 Emergency Response Caused by DUI Actual Cost N
40 Code Appeal (per hour) $163 Y
41 Fire Flow / Hydrant Test $489 Y
42 Minimum Intake Fee $163 Y
43 Voluntary Inspection $326 Y
44 Technical Report (alternate material or method request) $653 Y 45 Inspection Requests (after normal business hours) (7) 1.5 x charge amount N 46 Excessive resubmittals and inspections $163 each Y
47 Administrative Fee (work without a permit) $408 Y
48 Code Review or Design Consultation (per hour) $163 Y 49 Fire Prevention Division Hourly Rate $163 Y
50 Late Payment Penalty for Permits
a) 30 days past due $50 N
b) 60 days past due $100 N
c) 90 days past due $200 N
51 Special Request for Fire Department Personnel Services overtime rate by rank per hour N 25 5.A.b
Packet Pg. 305
Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

MASTER FEE SCHEDULE - FIRE PREVENTION FEES
Proposed Fee Charge Basis Note CPIActivity Description
(1) Fee includes up to two plan checks or three inspections. Additional costs to be recovered at staff hourly rate. (2) Fee includes up to two plan checks or two inspections. Additional costs to be recovered at staff hourly rate. (3) Actual costs - may also be charged by actual costs using the fully burdened hourly rates plus any outside consultant costs if applicable.

Review time exceeding initial hours assumed for establishing deposit is billed at hourly rate. (4) Fee includes plan check and up to two inspections. Additional costs to be recovered at staff hourly rate. (5) Each fee listed in this schedule is based on the estimated number of hours required to perform a standard service request.

The standard number of hours estimated can be calculated by dividing the fee amount by $163, the Division's fully-burdened hourly rate.

For example, a fee amount of $326 assumes roughly 2.00 hours will be required to perform a standard request for the fee related service.

Review and inspection efforts that exceed the standard number of hours used to calculate the fee by more than one hour will be billed hourly for any time spent in excess of the standard hours built into the fee. (6) Planning submittals for fire review and related correspondence, meetings, etc. may be charged for at hourly rate during the construction plan review. (7) Inspection outside normal work hours will require hourly fees in addition to other required fees.

Note: Items in red font are existing fees that were inadvertently excluded from prior fee schedule. 26 5.A.b
Packet Pg. 306
Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

MASTER FEE SCHEDULE - PLANNING FEES
Fixed Fee
Minimum Fee /
Initial Deposit Charge Basis Note CPI
- ADULT ORIENTED BUSINESSES:
1 Sexually Oriented Business New Permit $2,569 flat fee Y 2 Sexually Oriented Business Renewal Permit $1,285 flat fee Y 3 ANNEXATION TO CATHEDRAL CITY: $20,914 deposit Y
APPEALS:
4 Appeal Fee of determination of City Planner,
Architectural Review Committee, or Planning
Commission
$1,046 flat fee Y
CHRISTMAS TREE LOT PERMIT:
5 Christmas Tree Lot Permit $346 flat fee Y
6 Christmas Tree Lot Deposit (Refundable) $109 flat fee Y SIMILAR USE DETERMINATION:
7 Similar use determination - Administration $494 flat fee Y 8 Similar use determination by PC $1,186 flat fee Y
CONDITIONAL USE PERMITS:
9 CUP - Including design review for new structure or
modification
$8,902 minimum fee / initial deposit Y
10 CUP - Use only - no structural alteration /
modification
$1,976 minimum fee / initial deposit Y
11 CUP - Alcohol, Garage > 800 sq ft, Other Minor $791 minimum fee / initial deposit Y 12 CUP - Revisions / Modifications - Major $4,348 minimum fee / initial deposit Y 13 CUP - Revisions / Modifications - Minor $1,976 minimum fee / initial deposit Y DESIGN REVIEWS:
14 Design Review - Administrative Approval
a) without Architectural Review Committee
Required
$1,186 minimum fee / initial deposit Y
b) with Architectural Review Committee Required $2,569 minimum fee / initial deposit Y 15 Design Review - Discretionary Approval $8,902 minimum fee / initial deposit Y 16 Design Review - Duplex 3-4 Units $1,581 minimum fee / initial deposit Y 17 Design Review - Revision $4,348 minimum fee / initial deposit Y Activity Description
27 5.A.b
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Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

MASTER FEE SCHEDULE - PLANNING FEES
Fixed Fee
Minimum Fee /
Initial Deposit Charge Basis Note CPIActivity Description ENVIRONMENTAL PROCESSING:
18 Negative Declaration $4,941 minimum fee / initial deposit Y 19 Environmental Impact Report $17,194 minimum fee / initial deposit Y FILM PERMITS:
20 Film Permit - Still Fee $988 flat fee Y
a) plus Daily Fee, or $296 flat fee Y
b) Weekly Fee $988 flat fee Y
21 Film/Video $988 flat fee Y
a) plus Daily Fee, or $296 flat fee Y
b) Weekly Fee $988 flat fee Y
HISTORICAL PRESERVATION APPLICATION PERMIT:
22 Application to Obtain Historic Designation $99 flat fee N 23 Certification of Appropriateness $1,779 flat fee Y
24 Application to Remove or Downgrade Designation $2,767 flat fee Y PEDDLER PERMIT:
25 Peddler permit $296 flat fee Y
PLANNED UNIT DEVELOPMENTS:
26 PUD $16,799 minimum fee / initial deposit Y
27 Amended/Revised PUD $8,301 minimum fee / initial deposit Y PLANS:
28 General Plan Amendment $8,004 minimum fee / initial deposit Y 29 Change of Zone $8,004 minimum fee / initial deposit Y 30 Change of Zone w / GPA $11,463 minimum fee / initial deposit Y 31 Zone Ordinance Amendment $8,894 minimum fee / initial deposit Y 32 Specific Plan $20,949 minimum fee / initial deposit Y 33 Specific Plan Amendment $8,894 minimum fee / initial deposit Y 34 Development Agreements $8,795 minimum fee / initial deposit Y 28 5.A.b
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Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

MASTER FEE SCHEDULE - PLANNING FEES
Fixed Fee
Minimum Fee /
Initial Deposit Charge Basis Note CPIActivity Description SIGN PERMITS:
35 Master Sign Program $1,581 flat fee Y
36 Window Signs - NonExempt $99 flat fee [a] Y
37 Drive thru menu boards $889 flat fee [a] Y
38 Subdivision sign $1,285 flat fee [a] Y
39 New Sign - Wall $395 flat fee [a] Y
40 Monument Signs
a) Shopping Center $1,383 flat fee [a] Y
b) All Others $692 flat fee [a] Y
41 Billboards $6,324 flat fee [a] Y
42 Temporary Signs $99 flat fee [a] Y
43 Alteration of sign face $99 flat fee [a] Y
44 Special permit for noncommercial murals fixed by resolution, section 9.62.070, ord
554,2001
N
SUBDIVISION MAPS:
45 Tentative / Vesting Parcel Maps-up to 4 parcels $4,941 minimum fee / initial deposit Y 46 Tentative / Vesting Tract Maps-up to 10 lots $6,917 minimum fee / initial deposit Y 47 Tentative Tract Maps - per additional lot $52 minimum fee / initial deposit Y 48 Map Revisions $2,372 minimum fee / initial deposit Y 49 Reversion to Acreage $4,941 minimum fee / initial deposit Y MISCELLANEOUS:

INSPECTIONS:
50 Final Inspection (2) $296 flat fee Y
51 Re-inspections for Final Approval $198 flat fee Y
52 Final Landscape Inspection $296 flat fee Y
29 5.A.b
Packet Pg. 309
Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

MASTER FEE SCHEDULE - PLANNING FEES
Fixed Fee
Minimum Fee /
Initial Deposit Charge Basis Note CPIActivity Description 53 Inspection - Commercial
a) Alterations/Additions - Non-Residential $296 flat fee Y b) New Construction - Up to 5 acres $494 flat fee Y
c) New Construction - 5 acres or greater $1,186 flat fee Y 54 Inspection - Residential
a) Alterations/Additions - Residential $99 flat fee Y
b) Residential - SFD $198 flat fee Y
c) Residential - MFD - up to 4 units $494 flat fee Y
d) Residential - Multi-family over 4 units $1,186 flat fee Y PLAN CHECK:
55 Final Landscape Plan $1,087 $1,087 minimum fee / initial deposit Y 56 Plan Check Fee - Commercial
a) Alterations / Additions - Non-Residential $207 minimum fee / initial deposit Y b) Up to 5 acres $2,174 minimum fee / initial deposit Y c) 5 acres or greater $3,261 minimum fee / initial deposit Y 57 Plan Check Fees - Residential
a) Alterations / Additions - Residential $99 flat fee Y b) Residential - SFD $247 flat fee Y
c) Residential - MFD - up to 4 units $642 flat fee Y
d) Residential - Multi-family over 4 units $2,569 minimum fee / initial deposit Y STREET NAME CHANGE:
58 Street Name Change $2,680 flat fee Y
TIME EXTENSIONS:
59 Time Extensions $1,976 flat fee Y
SPECIAL USE PERMITS:
60 Special Use Permits (SUP) - Minor $593 flat fee Y
61 Special Use Permits (SUP) $1,581 flat fee Y
62 Downtown Core SUP (Includes C'wide Events) $2,372 flat fee Y 63 Dance Permit $1,186 flat fee Y
30 5.A.b
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Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

MASTER FEE SCHEDULE - PLANNING FEES
Fixed Fee
Minimum Fee /
Initial Deposit Charge Basis Note CPIActivity Description VARIANCES:
64 Variance $4,348 minimum fee / initial deposit Y
65 Administrative Variance - Minor $593 flat fee Y
66 Administrative Variance $1,581 flat fee Y
OTHER FEES:
67 General Plan & Zoning Letter (Zoning Confirmation
Letter)
$308 flat fee Y
68 Zoning Compliance Letter $1,581 flat fee Y
69 RV Parking Permit $445 flat fee Y
70 Handbill Permit $346 flat fee Y
HOUSING:
71 Senate Bill (SB) 330 Application Review $1,581 flat fee Y PRE-APPLICATION / CONCEPTUAL DESIGN REVIEW:
72 Conceptual Design Review $1,383 minimum fee / initial deposit Y 73 PUBLIC NOTICING:

Public Noticing $523 minimum fee / initial deposit Y

HOURLY BILLING RATES FOR DEPOSITS
74 Hourly Billing Rates per hour Y
[a] Fee reduced by 50% if part of sign program.

Funds expended for staff time shall not be dependent upon the City’s approval or disapproval of the application request. Any deposit amounts remaining after final project close out will be returned to applicant (less bond amounts held by the City).

As may be required for project evaluation or environmental review, all payment for consultant work shall be the responsibility of the applicant.

Full Cost Deposits and Deposit Replenishment
Applicants for full cost (deposit-based) submittals shall pay for all City staff and contract service provider time and materials required to process the application. A full cost reimbursement agreement shall be included with the project application submittal package. Projects outside the scope of this fee schedule will be subject to a full cost reimbursement agreement to be approved by the City Manager and/or City Council. This reimbursement agreement will include the identification of a work program and will include cost estimates for both City staff time and consultant services based on a defined scope of work.

Initial deposits will be collected and held by the City in a deposit account at the time the application is submitted. Project billing amounts will be drawn from the deposit account. A positive account balance shall be maintained at all times during the review process. No work will be performed on a project with a negative fund balance. If the deposit is reduced to below 20% of the initial deposit amount, the applicant will be notified and required to supplement the deposit account with an additional amount no less than 50% of the original deposit. 31 5.A.b
Packet Pg. 311
Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

MASTER FEE SCHEDULE - PLANNING FEES
Fixed Fee
Minimum Fee /
Initial Deposit Charge Basis Note CPIActivity Description Overview of Fee Structure
Fees may be either fixed fees, deposits, or deposits with a minimum fee amount due. When a fee is deposit-based, the City will collect the initial depots and bill against that deposit. The minimum total amount charged for deposit-based fees shall be the amount shown in the minimum fee / initial deposit column.
32 5.A.b
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Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

MASTER FEE SCHEDULE - POLICE FEES
Fee Charge Basis Note CPI
1 Report Copies
a) Traffic Collision Report $20 per report N
b) All Other Reports $0.25 / page per page N
c) Photos / Digital Media (e.g. Flash Drive) if provided by City $10 per device N 2 Citation Sign-Off
a) CCPD Citation, CC Resident No Charge per citation N
b) Non-CCPD Citation, CC Resident $15 per citation N
c) Non-Resident $25 per citation N
3 Residency Letter $47 per request Y
4 Local Criminal History $47 per request Y
5 ABC Letter $47 per request Y
6 Vehicle Identification Number (VIN) Verification (No Charge for Cathedral City Residents)
$15 per request Y
7 Vehicle Release $235 per request Y
8 DUI Traffic Collision Vehicle Release Fee $543 per incident Y 9 Repossession Receipt $15 each [a] N
8 Alarm User Permit
a) Initial permit application $35 each N
b) Renewal permit application $30 each N
c) Late Filing Fees
i) 30 days Late Fee (add to base permit fee) $10 each N ii) 90 Days Late Fee (add to base permit fee) $20 each N d) Re-Issued Alarm User Permit $200 each N
9 Excessive False Alarms (Permitted Alarm Systems):
a) First false alarm
i) Burglary No Charge each N
ii) Duress/robbery No Charge each N
b) Second false alarm
i) Burglary $100 each N
ii) Duress/robbery $100 each N
Fee Description
33 5.A.b
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Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

MASTER FEE SCHEDULE - POLICE FEES
Fee Charge Basis Note CPIFee Description
c) Third false alarm
i) Burglary $150 each N
ii) Duress/robbery $150 each N
d) Fourth false alarm and Each Additional
i) Burglary $200 each N
ii) Duress/robbery $200 each N
10 Excessive False Alarms (Non-Permitted Alarm Systems):
a) First false alarm
i) Burglary $100 each N
ii) Duress/robbery $100 each N
b) Second and Each Additional
i) Burglary $200 each N
ii) Duress/robbery $200 each N
11 Online Alarm Education Diversion Course $25 each N
12 Carry Concealed Weapon License
a) Initial Application (Plus applicable DOJ fees) $200 per application N b) Renewal (Plus applicable DOJ fees) $25 per application [b] N c) Duplicate / Amended License (Plus applicable DOJ fees) $10 per request [b] N d) Psychological Testing, if Required (Plus applicable DOJ fees) $150 each [b] N 13 Loud Party Response / Noise Disturbance (Second and Each Add'l Response)
$138 per response Y
15 Special Service Requests
a) Regular Time
i) Police Sergeant $141 per hour Y
ii) Police Officer $98 per hour Y
b) Over-Time
i) Police Sergeant $179 per hour Y
ii) Police Officer $125 per hour Y
[a] Fee established by State of California.
[b] Maximum fee allowed per California Penal Code Section 26190. 34 5.A.b
Packet Pg. 314
Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

MASTER FEE SCHEDULE - SHORT TERM RENTAL PERMIT FEES
Fee Charge Basis Note CPI
1 Short-Term Rental Permit Fee
a) Home sharing Permit $549 per year Y
b) Short-Term Vacation Rental Permit $2,039 per year Y
2 Inspections
a) STVR - Health and Safety Inspection $85 each Y
b) STVR - Health and Safety Reinspection $85 each Y
Fee Description
35 5.A.b
Packet Pg. 315
Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

MASTER FEE SCHEDULE - ADMINISTRATIVE CITATIONS
Fee Charge Basis Note CPI
SHORT-TERM RENTALS:
1 Operation without a permit, Subject to any past transient occupancy tax, including penalties and interest
a) 1st Violation $5,000 N
b) 2nd Violation $10,000 N
c) 3rd Violation $15,000 N
2 False Complaints
a) 1st Violation $100 N
b) 2nd Violation $250 N
c) 3rd Violation & Subsequent $500 N
3 Short-Term Vacation Rental Violation
a) 1st Violation $1,000 N
b) 2nd Violation $3,000 N
c) 3rd Violation & Subsequent $5,000 N
4 Short-Term Vacation Rental Hosting Violation $1,000 N Fee Description
36 5.A.b
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Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

MASTER FEE SCHEDULE - HOURLY BILLING RATES

BILLING RATES FOR FEE-RELATED SERVICES (HOURLY / T&M BILLINGS) Position Proposed Hourly
Billing Rate
Inflator Added to
Base Salary Note CPI
1 Planning Director $341 Y
2 Planning Associate Planner $200 Y
3 Planning Assistant Planner $182 Y
4 Planning Office Assistant $92 Y
5 Planning Uniform Hourly Billing Rate $197 Y
6 Planning All Other Positions 3.29 [a] N
7 Planning Contract Service Support Pass-through +
15% Admin
[b] N
8 Building Uniform Hourly Billing Rate $162 [c] Y
9 Building Contract Service Support Pass-through +
15% Admin
[b] N
10 Engineering Eng Pub Works Director $351 Y
11 Engineering City Engineer $351 Y
12 Engineering Senior Engineer $215 Y
13 Engineering Land Development Engineer $205 Y
14 Engineering Development Project Manager $195 Y
15 Engineering Associate Civil Engineer $177 Y
16 Engineering Assistant Civil Engineer $166 Y
17 Engineering Engineering Tech II $137 Y
18 Engineering Engineering Tech I $119 Y
19 Engineering Analyst I $127 Y
20 Engineering Office Assistant $95 Y
21 Engineering Uniform Hourly Billing Rate $197 Y
22 Engineering All Other Positions 3.38 [a] N
23 Engineering Contract Service Support Pass-through +
15% Admin
[b] N
24 Code Enforcement Code Compliance Manager $242 Y
25 Code Enforcement Senior Code Compliance Officer $153 Y 26 Code Enforcement Code Compliance Officer II $139 Y
27 Code Enforcement Code Compliance Officer I $118 Y
28 Code Enforcement Analyst II $150 Y
29 Code Enforcement Analyst I $135 Y
30 Code Enforcement Administrative Assistant II $147 Y
31 Code Enforcement Administrative Assistant I $128 Y
32 Code Enforcement Uniform Hourly Billing Rate $151 Y
33 Code Enforcement All Other Positions 3.44 [a] N
34 Code Enforcement Contract Service Support Pass-through + 15% Admin
[b] N
Fee Category / Division
37 5.A.b
Packet Pg. 317
Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

MASTER FEE SCHEDULE - HOURLY BILLING RATES

BILLING RATES FOR FEE-RELATED SERVICES (HOURLY / T&M BILLINGS) Position Proposed Hourly
Billing Rate
Inflator Added to
Base Salary Note CPIFee Category / Division
35 Fire Prevention Uniform Hourly Billing Rate $163 [c] Y 36 Fire Prevention Contract Service Support Pass-through + 15% Admin
[b] N
37 Fire Emergency / Ambulance Services Fire Battalion Chief $174 Y 38 Fire Emergency / Ambulance Services Fire Captain $147 Y 39 Fire Emergency / Ambulance Services Fire Engineer $123 Y 40 Fire Emergency / Ambulance Services Firefighter/Paramedic $117 Y 41 Fire Emergency / Ambulance Services Firefighter/EMT $101 Y 42 Fire Emergency / Ambulance Services All Other Positions 3.18 N 43 Finance Financial Services Director $234 Y
44 Finance Senior Accountant $159 Y
45 Finance Licensing Officer $152 Y
46 Finance Accountant II $144 Y
47 Finance Senior Analyst $124 Y
48 Finance Analyst II $113 Y
49 Finance Payroll Coordinator $113 Y
50 Finance Analyst I $102 Y
51 Finance Admin Assistant I $93 Y
52 Finance Uniform Hourly Billing Rate $132 Y
53 Finance All Other Positions 2.49 [a] N
54 Finance Contract Service Support Pass-through +
15% Admin
[b] N
55 City Clerk City Clerk $169 Y
56 City Clerk Admin Assistant II $113 Y
57 City Clerk Uniform Hourly Billing Rate $116 Y
58 City Clerk All Other Positions 2.29 [a] N
59 City Clerk Contract Service Support Pass-through +
15% Admin
[b] N
60 Police Police Chief $386 Y
61 Police Police Commander $300 Y
62 Police Police Sergeant $259 Y
63 Police Police Officer $182 Y
64 Police Senior Admin Analyst $168 Y
65 Police Administrative Analyst II $153 Y
66 Police Administrative Analyst I $137 Y
67 Police Crime Analyst $146 Y
68 Police Lead Dispatcher $140 Y
69 Police Admin. Office Coordinator $136 Y
38 5.A.b
Packet Pg. 318
Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) City of Cathedral City

MASTER FEE SCHEDULE - HOURLY BILLING RATES

BILLING RATES FOR FEE-RELATED SERVICES (HOURLY / T&M BILLINGS) Position Proposed Hourly
Billing Rate
Inflator Added to
Base Salary Note CPIFee Category / Division
70 Police Training Coordinator $136 Y
71 Police Property & Evidence Tech II $136 Y
72 Police Public Safety Dispatcher II $133 Y
73 Police Police Records Specialist II $123 Y
74 Police Community Service Officer $136 Y
75 Police Public Safety Dispatcher I $115 Y
76 Police Police Records Specialist I $94 Y
77 Police Uniform Hourly Billing Rate $182 Y
78 Police All Other Positions 3.37 [a] N
79 Police Contract Service Support Pass-through +
15% Admin
[b] N
[b] For deposit-based or pass-through billings.
[c] Positional billings are not used for building fees. Use uniform hourly billing rate when required. [a] To calculate hourly rate for positions not listed, multiply base salary rate per hour by factor shown. Outcome is fully-burdened hourly rate. Fully- burdened hourly rate includes benefits, adjustment for productive hours, indirect costs, etc. Example: $90,000 annual salary / 2,080 hours = $43.27/hr. Multiple by factor of 3.38 to calculate fully-burdened hourly rate of $146/hr. 39 5.A.b
Packet Pg. 319
Attachment: Fee Schedule for use in FY 2023-24 (3851 : City User and Regulatory Fees Update) Illustration of Proposed Fee Changes

5.A.c
Packet Pg. 320
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) Fees Page
ADMINISTRATIVE FEES 1
BUSINESS LICENSE APPLICATION REVIEW AND INSPECTION FEES 2 BUILDING AND SAFETY FEES 4
CANNABIS BUSINESS LICENSING AND USE PERMIT FEES 17
CODE COMPLIANCE FEES (GARAGE SALE PERMIT, STREET VENDOR PERMIT, ETC.) 18 ENGINEERING AND ENCROACHMENT PERMIT FEES 19
FIRE PREVENTION FEES 31
PLANNING FEES 39
POLICE FEES 47
SHORT TERM RENTAL PERMIT FEES 50
ADMINISTRATIVE CITATIONS 51
HOURLY BILLING RATES FOR FEE RELATED SERVICES 52
City of Cathedral City
Master Schedule of User and Regulatory Fees
Table of Contents

5.A.c
Packet Pg. 321
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - ADMINISTRATIVE FEES
Current Fee Proposed Fee Charge Basis Note CPI
1 Returned Check Fee
a) First Check $25 $25 each [a] N
b) Each Additional Check $35 $35 each [a] N
2 EFT/ACH Return / Error $25 $25 each N
3 Postage Actual Cost Actual Cost each N
4 Digital Media Device $10 $10 each N
5 Documents - Hard Copy
a) Standard Size $0.10 $0.10 per single-sided page N
b) Non-standard Size Actual Cost Actual Cost per page N 6 Subpoena Response / Retrieval Fees Max. Authorized by State Max. Authorized by State per request N [a] California Civil Code Sec. 1719.

Fee Description
1 5.A.c
Packet Pg. 322
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - BUSINESS LICENSE APPLICATION REVIEW AND INSPECTION FEES Current Fee Proposed Fee Charge Basis Note CPI
1 Business License Processing Fee
a) New $84 $88 each Y
b) Renewal $42 $44 each Y
2 Duplicate License $5 $5 each Y
3 Review for Home Occupation License $95 $99 each Y
4 Fire Inspection Review for Business License $78 $82 each Y 5 Building Inspection for Business License $78 $81 each Y 6 Planning Inspection for Business License, If Required $95 $99 each Y 7 Engineering Inspection for Business License, If Required $94 $98 each Y 8 Code Inspection for Business License, if Required varies $98 each Y 9 Police Inspection Review for Business License
a) Massage - Establishment
i) Initial $261 $91 each Y
ii) Renewal $87 $91 each Y
b) Massage - Therapist / Practitioner
i) Initial $261 $91 each Y
ii) Renewal $87 $91 each Y
c) Pawnbroker, Secondhand dealer, ice cream truck, etc. i) Initial - (pawnbroker, secondhand dealer, handbills, ice cream truck, etc.)
$131 $136 each Y
ii) Renewal - (pawnbroker, secondhand dealer, handbills, ice cream truck, etc.)
$87 $91 each Y
Fee Description
2 5.A.c
Packet Pg. 323
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - BUSINESS LICENSE APPLICATION REVIEW AND INSPECTION FEES Current Fee Proposed Fee Charge Basis Note CPIFee Description d) Sexually Oriented Business
i) Initial $261 $182 each Y
ii) Renewal $87 $91 each Y
e) All Others, If Required
i) Initial $131 $136 each Y
ii) Renewal $87 $91 each Y
10 Bingo Permit $50 $50 each [a] N
[a] Maximum permit fee established by State of California. 3 5.A.c
Packet Pg. 324
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - BUILDING FEES
Current Fee Proposed Fee Charge Basis Note CPI
1 HVAC Change-Out - Residential $136 $142 per permit Y
2 HVAC Change-Out - Commercial (per unit) $220 $230 per permit Y 3 Residential Solar Photovoltaic System - Solar Permit
a) 15kW or less $388 $405 per permit [a] Y
b) Above 15kW – base $388 $405 per permit [a] Y
a) Residential Solar Photovoltaic System - Solar Permit - all inclusive up to 15kW - per kW
$388 $450 per permit [a] N
b) Above 15kW – per kW $15 $15 per permit [a] N
4 Commercial Solar Photovoltaic System - Solar Permit
a) 50kW or less $1,000 $1,000 per permit [b] N
b) 50kW – 250kW – Base $1,000 $1,000 per permit [b] N
c) 50kW – 250kW – per kW above 50kW $7 $7 per permit [b] N d) Above 250kW – base $2,400 $2,400 per permit [b] N
e) Above 250kW – per kW $5 $5 per permit [b] N
5 Service Panel Upgrade - Residential $136 $142 per permit Y 6 Service Panel Upgrade - Commercial $220 $230 per permit Y 7 EV Charger - Residential $142 per permit Y
8 EV Charger - Commercial See Table B. Permit Valuation Table per permit Y A. Fees for Commonly Requested Building Permit Types. Fees shown in this section (Section A.) include all applicable inspection, and plan review fees. Additional permit processing fees apply. Additional fees may apply for services provided by other City Departments (e.g. Planning Review), Technology Enhancement Fees, and Fees Collected on Behalf of Other Agencies (e.g. State of California).

Fee Description
4 5.A.c
Packet Pg. 325
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - BUILDING FEES
Current Fee Proposed Fee Charge Basis Note CPI
A. Fees for Commonly Requested Building Permit Types. Fees shown in this section (Section A.) include all applicable inspection, and plan review fees. Additional permit processing fees apply. Additional fees may apply for services provided by other City Departments (e.g. Planning Review), Technology Enhancement Fees, and Fees Collected on Behalf of Other Agencies (e.g. State of California).

Fee Description
9 Water Heater Changeout - Residential $136 $142 per permit Y 10 Water Heater Changeout - Commercial $233 $243 per permit Y 11 Line Repair - Sewer / Water / Gas $161 $169 per permit Y 12 New Sewer Connection $355 $371 per permit Y
13 Re-pipe $297 $311 per permit Y
14 Residential Re-Roof
a) Up to 2,000 SF (Roof Area) $271 $284 per permit Y
b) Each Add'l 1,000 SF or fraction thereof $78 $81 per permit Y 15 Commercial Re-Roof per permit
a) Up to 2,000 SF (Roof Area) $426 $446 per permit Y
b) Each Add'l 1,000 SF or fraction thereof $155 $162 per permit Y 16 Demolition - Residential Single Family $155 $162 per permit Y 17 Demolition - Commercial $310 $324 per permit Y
18 Temporary Power Pole $136 $142 per permit Y
19 Swimming Pool/Spa
a) Swimming Pool / Spa $853 $891 per permit Y
b) Detached Spa / Water Feature $297 $311 per permit Y
c) Gunite Alteration $452 $473 per permit Y
5 5.A.c
Packet Pg. 326
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

Fee Description
d) Equipment Change-out Alone $194 $203 per permit Y
20 Patio
a) Standard (Wood/Metal Frame)
i) Up to 200 SF $233 $243 per permit Y
ii) Greater than 200 SF $310 $324 per permit Y
b) Upgraded (with electrical, stucco, fans, etc.)
i) Up to 200 SF $452 $473 per permit Y
ii) Greater than 200 SF $530 $554 per permit Y
21 Window / Sliding Glass Door
a) Retrofit / Repair
i) Up to 5 $194 $203 per permit Y
ii) Each additional 5 $39 $41 per permit Y
b) New / Alteration
i) First $271 $284 per permit Y
ii) Each additional $58 $61 per permit Y
22 Block/Masonry Wall
a) 0 - 100 ft $324 Y
b) Each Add'l 25 ft $16 Y
23 Trash Enclosure $406 each Y
6 5.A.c
Packet Pg. 327
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

Fee Description
[a] California Government Code Section 66015(a)(1), establishes maximum fees for residential solar energy systems. For photovoltaic systems, fees shall not exceed $450 plus $15 per kW for each kilowatt above 15kW. For thermal systems, fees shall not exceed $450, plus $15 per kWth for each kilowatt thermal above 10kWth. Fees in excess of these amounts require written findings and resolution or ordinance. [b] California Government Code Section 66015(b)(1), establishes maximum fees for commercial solar energy systems. Fees shall not exceed $1,000 for systems up to 50kW plus $7 per kilowatt for each kilowatt between 51kW and 250kW, plus $5 for each kilowatt above 250kW. For thermal systems, fees shall not exceed $1,000 up to the 30kWth, plus $7 per kWth for each kWth between the 30th and 260th kWth, plus $5 for each kWth above 260kWth. Fees in excess of these amounts require written findings and resolution or ordinance.
7 5.A.c
Packet Pg. 328
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - BUILDING FEES
Total Valuation Current Permit Fee CPI
$1 to $4,000 $155.00 Y
$4,001 to $10,000 $155.00 for the first $4,000 plus $38.76 for each add'l $1,000 or fraction thereof, to and including $10,000
Y
$10,001 to $50,000 $387.50 for the first $10,000 plus $13.56 for each add'l $1,000 or fraction thereof, to and including $50,000
Y
$50,001 to $100,000 $930.00 for the first $50,000 plus $12.40 for each add'l $1,000 or fraction thereof, to and including $100,000
Y
$100,001 to $500,000 $1,550.00 for the first $100,000 plus $6.98 for each add'l $1,000 or fraction thereof, to and including $500,000
Y
$500,001 to $1,000,000 $4,340.00 for the first $500,000 plus $3.72 for each add'l $1,000 or fraction thereof, to and including $1,000,000
Y
$1,000,001 and up $6,200.00 for the first $1,000,000 plus $2.98 for each additional $1,000 or fraction thereof over $1,000,000
Y
For permits requiring plumbing, electric, or mechanical review, the following percentages shall be added to the base permit fee N
N
N
Determination of Valuation for Fee-Setting Purposes
● Project valuations shall be based on the total value of all construction work, including all finish work, roofing, electrical, plumbing, heating, air conditioning, elevators, fire-extinguishing systems and any other permanent equipment. If, in the opinion of the Building Official, the valuation is underestimated on the application, the permit shall be denied, unless the applicant can show detailed estimates to meet the approval of the Building Official. Final building permit valuation shall be set by the Building Official. For determining project valuations for new construction, the Building Official may use data published by the International Code Council (ICC) (building valuation data table, typically updated in February and August of each year). The final building permit valuation shall be set at an amount that allows the City to recover its costs of applicant plan check, permit and inspection activities.

B. Permit Fee for New Buildings, Additions, Tenant Improvements, Residential Remodels, and Combined Mechanical, Electrical, and/or Plumbing Permits
Plumbing inspection fees = Base permit fee x .10
Electrical inspection fees = Base permit fee x .10
Mechanical inspection fees = Base permit fee x .10
8 5.A.c
Packet Pg. 329
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - BUILDING FEES
Total Valuation Permit Fee CPI
Up to $2,000 $155.00 Y
$2,001 to $4,000 $232.50 Y
$4,001 to $10,000 $310.00 for the first $1,000 plus $12.92 for each additional $1,000 or fraction thereof over $4,000
Y
$10,000 and up $387.50 for the first $10,000 plus $5.17 for each additional $1,000 or fraction thereof over $10,000
Y
Total Valuation Permit Fee CPI
Up to $2,000 $155.00 Y
$2,001 to $4,000 $232.50 Y
$4,001 to $10,000 $310.00 for the first $1,000 plus $12.92 for each additional $1,000 or fraction thereof over $4,000
Y
$10,000 and up $387.50 for the first $10,000 plus $5.17 for each additional $1,000 or fraction thereof over $10,000
Y
Total Valuation Permit Fee CPI
Up to $2,000 $155.00 Y
$2,001 to $4,000 $232.50 Y
$4,001 to $10,000 $310.00 for the first $1,000 plus $12.92 for each additional $1,000 or fraction thereof over $4,000
Y
$10,000 and up $387.50 for the first $10,000 plus $5.17 for each additional $1,000 or fraction thereof over $10,000
Y
Assigned project valuation for fee-setting purposes is intended to correlate to the typical level of inspections required.

The example provided below is applicable to stand-alone trade permits:

C. Permit Fee for Stand-Alone Mechanical Permit
D. Permit Fee for Stand-Alone Plumbing Permit
E. Permit Fee for Stand-Alone Electrical Permit
Clarification of Fee Structure Application for Permit Fees 9 5.A.c
Packet Pg. 330
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - BUILDING FEES
Total Valuation Proposed Permit Fee CPI
$1 to $4,000 $162.00 Y
$4,001 to $10,000 $162.00 for the first $4,000 plus $40.50 for each add'l $1,000 or fraction thereof, to and including $10,000
Y
$10,001 to $50,000 $405.00 for the first $10,000 plus $14.18 for each add'l $1,000 or fraction thereof, to and including $50,000
Y
$50,001 to $100,000 $972.00 for the first $50,000 plus $12.98 for each add'l $1,000 or fraction thereof, to and including $100,000
Y
$100,001 to $500,000 $1,621.00 for the first $100,000 plus $7.29 for each add'l $1,000 or fraction thereof, to and including $500,000
Y
$500,001 to $1,000,000 $4,538.00 for the first $500,000 plus $3.89 for each add'l $1,000 or fraction thereof, to and including $1,000,000
Y
$1,000,001 and up $6,483.00 for the first $1,000,000 plus $3.11 for each additional $1,000 or fraction thereof over $1,000,000
Y
For permits requiring plumbing, electric, or mechanical review, the following percentages shall be added to the base permit fee N
N
N
N
N
Determination of Valuation for Fee-Setting Purposes
● Project valuations shall be based on the total value of all construction work, including all finish work, roofing, electrical, plumbing, heating, air conditioning, elevators, fire-extinguishing systems and any other permanent equipment. If, in the opinion of the Building Official, the valuation is underestimated on the application, the permit shall be denied, unless the applicant can show detailed estimates to meet the approval of the Building Official. Final building permit valuation shall be set by the Building Official. For determining project valuations for new construction, the Building Official may use data published by the International Code Council (ICC) (building valuation data table, typically updated in February and August of each year). The final building permit valuation shall be set at an amount that allows the City to recover its costs of applicant plan check, permit and inspection activities.

B. Permit Fee for New Buildings, Additions, Tenant Improvements, Residential Remodels, and Combined Mechanical, Electrical, and/or Plumbing Permits
Plumbing inspection fees = Base permit fee x .10
Electrical inspection fees = Base permit fee x .10
Mechanical inspection fees = Base permit fee x .10
Energy inspection fees = Base permit fee x .10
Accessibility inspection fees = Base permit fee x .10
10 5.A.c
Packet Pg. 331
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - BUILDING FEES
Total Valuation Proposed Permit Fee CPI
Up to $2,000 $162.00 Y
$2,001 to $4,000 $243.00 Y
$4,001 to $10,000 $324.00 for the first $1,000 plus $13.50 for each additional $1,000 or fraction thereof over $4,000
Y
$10,000 and up $405.00 for the first $10,000 plus $5.40 for each additional $1,000 or fraction thereof over $10,000
Y
Total Valuation Proposed Permit Fee CPI
Up to $2,000 $162.00 Y
$2,001 to $4,000 $243.00 Y
$4,001 to $10,000 $324.00 for the first $1,000 plus $13.50 for each additional $1,000 or fraction thereof over $4,000
Y
$10,000 and up $405.00 for the first $10,000 plus $5.40 for each additional $1,000 or fraction thereof over $10,000
Y
Total Valuation Proposed Permit Fee CPI
Up to $2,000 $162.00 Y
$2,001 to $4,000 $243.00 Y
$4,001 to $10,000 $324.00 for the first $1,000 plus $13.50 for each additional $1,000 or fraction thereof over $4,000
Y
$10,000 and up $405.00 for the first $10,000 plus $5.40 for each additional $1,000 or fraction thereof over $10,000
Y
Assigned project valuation for fee-setting purposes is intended to correlate to the typical level of inspections required.

The example provided below is applicable to stand-alone trade permits:

Building Permit fees are also established to correspond to the typical level of inspections required.

C. Permit Fee for Stand-Alone Mechanical Permit
D. Permit Fee for Stand-Alone Plumbing Permit
E. Permit Fee for Stand-Alone Electrical Permit
Clarification of Fee Structure Application for Permit Fees 11 5.A.c
Packet Pg. 332
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - BUILDING FEES
Current Fee Proposed Fee Charge Basis Note CPI
1 Stand-Alone or Combination Permit Fees (Alternative Calculation) a) One Inspection Required $78 $81 Y
b) Two Inspections Required $155 $162 Y
c) Three Inspections Required $233 $243 Y
d) Four Inspections Required $310 $324 Y
e) Each Additional Inspection $78 $81 Y
F. Permit Fee for Stand-Alone or Combination Permits Not Identified Elsewhere in this Schedule Note: For construction projects with permit fees calculated using Section F, additional fees apply for permit issuance. Additional fees may apply for services provided by other City Departments (e.g. Planning Review), Technology Enhancement Fees, and Fees Collected on Behalf of Other Agencies (e.g. State of California). Additional fees apply for plan review, when applicable.

Activity Description
12 5.A.c
Packet Pg. 333
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - BUILDING FEES
Current Fee Proposed Fee Charge Basis Note CPI
1 Plan Check Fees
a) Plan Review Fee, if applicable 65% of Building Permit Fee 65% of Building Permit Fee [a] N b) Phased Plan Check (when applicable) 1.5x full plan check fee for entire bldg 1.5x full plan check fee for entire bldg N c) Expedited Plan Check (when applicable) 1.5x standard plan check fee 1.5x standard plan check fee N d) Tract Home (Production Units) 10% of standard plan check fee 10% of standard plan check fee [b] N e) Alternate Materials and Materials Review (per hour) $155 $162 Y g) Revisions of Approved Plans Hourly Hourly N
h) Standalone Plan Check $81 per half hour Y
G. Building Plan Review Fees
Activity Description
When applicable, plan check fees shall be paid at the time of application for a building permit.

The plan checking fee is in addition to the building permit fee [a] Includes up to three plan checks. The City will bill hourly for additional plan review required. [b] For identical buildings built by the same builder on the same lot or in the same tract and for which building permits are issued at the same time. 13 5.A.c
Packet Pg. 334
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - BUILDING FEES
Current Fee Proposed Fee Note CPI
1 Permit Issuance Fee $65 $68 Y
2 General Plan Maintenance Fee (fee per $1,000 valuation) $0.60 $0.63 [a] Y 3 Technology Fee (percent of permit fee) 3% 3% Y
4 Strong Motion Instrumentation (SMI) Fee Calculation
a) Residential $0.50 or valuation x .00013 $0.50 or valuation x .00013 N b) Commercial $0.50 or valuation x .00028 $0.50 or valuation x .00028 N 5 Building Standards (SB 1473) Fee Calculation (Valuation) a) $1 - $25,000 $1 $1 N
b) $25,001 - $50,000 $2 $2 N
c) $50,001 - $75,000 $3 $3 N
d) $75,001 - $100,000 $4 $4 N
e) Each Add'l $25,000 or fraction thereof Add $1 Add $1 N 6 Document Imaging
a) First Sheet $13 $14 Y
b) Each Additional Sheet $5 $5 Y
H. Other Fees
Activity Description
14 5.A.c
Packet Pg. 335
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - BUILDING FEES
Current Fee Proposed Fee Note CPI
H. Other Fees
Activity Description
7 Certificate of Occupancy
a) Temporary Certificate of Occupancy (per 30 Days) $465 $486 Y b) Certificate of Occupancy
i) Single Family Residential $155 $162 Y
ii) Multi-Family Residential / Commercial $310 $324 Y
8 Damaged Building Survey (Fire, Flood, Vehicle Damage, Etc.) $233 $243 Y Copies, Re-Print, Change Of Contractor
9 Printing Scanned / Archived Drawings $10 $11 Y
10 Job Card / Permit Re-Print $51 $53 Y
11 Change Of Contractor $78 $81 Y
Violation Fees
12 Investigation Fee For Work Done Without Permits
(In addition to applicable permit fees)
equal to
permit fee
equal to
permit fee
N
Other Fees
13 Phased Inspection Fee (per inspection) $78 $81 Y
14 After Hours Inspection (per hour) (2-hour minimum) $186 $194 Y 15 Re-inspection Fee (2nd Time or More) (each) $78 $81 [b] Y 16 Missed inspection Fee $78 $81 Y
17 Fees for Services Not Listed in this Fee Schedule (per 1/2 hour) $78 $81 Y 18 Compliance Inspection Fee $162 Y
19 Special / Other Inspection Fee $162 Y
15 5.A.c
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Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - BUILDING FEES
Current Fee Proposed Fee Note CPI
H. Other Fees
Activity Description
20 Mobile Home Permit Fees See Title 25 of the Housing & Community Development
N
21 Permit Renewal Fee within 1 year of Issuance 50% of original fee N 22 Permit Renewal Fee over 1 year since Issuance 100% of original fee N 23 Refunds
a) Fees Erroneously Paid or Collected by the City 100% refund [c] N b) Fees Prior to Work Being Commenced up to 80% refund of permit fee [d] N c) 180 Days After Payment of Fees no refund [e] N
[a] Fee only applies to permits for new construction and additions. [b] Reinspection fee applies after the first re-inspection. [c] The Building Official may authorize refunding of any fee paid, or portion thereof, which was erroneously paid or collected by the city. [d] No fees are refundable once the work covered by them is commenced. [e] Whether work has commenced or not, no fees are refundable more than 180 days after their payment. 16 5.A.c
Packet Pg. 337
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - CANNABIS BUSINESS LICENSING AND USER PERMIT FEES Current Fee Proposed Fee Charge Basis Note CPI
1 Cannabis License
a) Initial Deposit for Review of License Application $7,500 $7,843 initial deposit [a] Y b) Renewal or Modification of License
i) License Renewal $5,900 $6,170 flat fee Y
ii) Modification/Change of Ownership $4,500 $4,706 initial deposit Y c) Background Investigation (per person) $3,500 $3,660 initial deposit Y [a] Includes one background investigation.

Fee Description
17 5.A.c
Packet Pg. 338
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - CODE COMPLIANCE FEES
Current Fee Proposed Fee Charge Basis Note CPI
1 Garage Sale Permit $30 $31 each Y
2 Street Vendor Permit
a) Initial $192 $201 each Y
b) Renewal $100 $105 each Y
3 Release of Notice of Pendency Fee
a) Initial Notice $225 $235 per recorded
document
Y
b) Each Additional Notice After the Initial Notice $145 per additional recorded document
Y
4 Abandoned Property Registration & Monitoring Fee
a) Registration Fee
i) Initial $70 $73 per year Y
ii) Renewal $70 $73 per year Y
b) Monitoring Fee
i) Initial $230 $241 per year Y
ii) Renewal $230 $241 per year Y
Fee Description
18 5.A.c
Packet Pg. 339
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - LAND DEVELOPMENT ENGINEERING AND ENCROACHMENT FEES Current Fee Proposed Fee Charge Basis Note CPI
Land Subdivision
1 Parcel Map:
a) Final Parcel Map
i) Initial Sheet $2,322 $2,643 per sheet Y - See note ii) Each Additional Sheet $641 $729 per sheet Y - See note b) Final Parcel Map - Amendment
i) Initial Sheet $2,322 $2,643 per sheet Y - See note ii) Each Additional Sheet $641 $729 per sheet Y - See note c) Substantial Conformance Review
i) Initial Sheet $2,763 $3,144 per sheet Y - See note ii) Each Additional Sheet $1,201 $1,367 per sheet Y - See note 2 Tract Map:
a) Final Tract Map
i) Initial Sheet $2,483 $2,825 per sheet Y - See note ii) Each Additional Sheet $721 $820 per sheet Y - See note b) Final Tract Map - Amendment
i) Initial Sheet $2,483 $2,825 per sheet Y - See note ii) Each Additional Sheet $721 $820 per sheet Y - See note c) Substantial Conformance Review
i) Initial Sheet $2,763 $3,144 per sheet Y - See note ii) Each Additional Sheet $1,201 $1,367 per sheet Y - See note Activity Description
19 5.A.c
Packet Pg. 340
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - LAND DEVELOPMENT ENGINEERING AND ENCROACHMENT FEES Current Fee Proposed Fee Charge Basis Note CPIActivity Description 3 Reversion to Acreage:
a) Initial Sheet $2,563 $2,916 per sheet Y - See note b) Each Additional Sheet $641 $729 per sheet Y - See note 4 Lot Line Adjustment/Parcel Merger
a) Lot Line Adjustment $2,073 $2,167 per request Y
b) Parcel Merger $2,073 $2,167 per request Y
5 Street Dedication/Vacation
a) Land Action Documents
(Right-of-Way Easements/Grant Deeds, etc.)
$2,120 $2,217 per request Y
b) Vacation of Street/Public Right-of-Way $2,638 $2,759 per request Y 6 Land Survey
a) Record of Survey $521 $592 per request Y - See note b) Certificate of Correction $681 $775 per request Y - See note Grading / Project Improvements
7 Plan Review (First 3 Reviews):
a) Mass Grading / Stockpile
i) Initial Sheet $283 $296 per sheet Y
ii) Each Additional Sheet $94 $99 per sheet Y
iii) Revisions - Initial Sheet $94 $99 per sheet Y
iv) Revisions - Each Additional Sheet $94 $99 per sheet Y 20 5.A.c
Packet Pg. 341
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - LAND DEVELOPMENT ENGINEERING AND ENCROACHMENT FEES Current Fee Proposed Fee Charge Basis Note CPIActivity Description b) Rough Grading
i) Initial Sheet $1,321 $1,504 per sheet Y - See note ii) Each Additional Sheet $721 $820 per sheet Y - See note iii) Revisions - Initial Sheet $1,121 $1,276 per sheet Y - See note iv) Revisions - Each Additional Sheet $801 $911 per sheet Y - See note c) Precise Grading - Commercial
i) Initial Sheet $1,802 $2,050 per sheet Y - See note ii) Each Additional Sheet $1,121 $1,276 per sheet Y - See note iii) Revisions - Initial Sheet $1,441 $1,640 per sheet Y - See note iv) Revisions - Each Additional Sheet $961 $1,094 per sheet Y - See note d) Precise Grading - Tract Homes
i) Initial Sheet $1,041 $1,185 per sheet Y - See note ii) Each Additional Sheet $200 $228 per sheet Y - See note iii) Revisions - Initial Sheet $561 $638 per sheet Y - See note iv) Revisions - Each Additional Sheet $200 $228 per sheet Y - See note e) Precise Grading
i) Precise Grading - Infill Home $480 $547 Y - See note ii) Precise Grading - Custom Home $961 $1,094 Y - See note f) PM 10 (Fugitive Dust Control)
i) PM 10 Packet $471 $493 each Y
ii) PM 10 Full Size Plan $754 $788 each Y
iii) Revisions - Packet $377 $394 per sheet Y
iv) Revisions - Full Size Plan $283 $296 per sheet Y 21 5.A.c
Packet Pg. 342
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - LAND DEVELOPMENT ENGINEERING AND ENCROACHMENT FEES Current Fee Proposed Fee Charge Basis Note CPIActivity Description g) Street Improvements
i) Initial Sheet $1,441 $1,640 per sheet Y - See note ii) Each Additional Sheet $641 $729 per sheet Y - See note iii) Revisions - Initial Sheet $961 $1,094 per sheet Y - See note iv) Revisions - Each Additional Sheet $480 $547 per sheet Y - See note h) Storm Drain
i) Initial Sheet $1,441 $1,640 per sheet Y - See note ii) Each Additional Sheet $641 $729 per sheet Y - See note iii) Revisions - Initial Sheet $961 $1,094 per sheet Y - See note iv) Revisions - Each Additional Sheet $480 $547 per sheet Y - See note i) Signing and Striping
i) Initial Sheet $1,281 $1,458 per sheet Y - See note ii) Each Additional Sheet $641 $729 per sheet Y - See note iii) Revisions - Initial Sheet $1,121 $1,276 per sheet Y - See note iv) Revisions - Each Additional Sheet $641 $729 per sheet Y - See note j) Traffic Signal
i) Initial Sheet $1,922 $2,187 per sheet Y - See note ii) Each Additional Sheet $961 $1,094 per sheet Y - See note iii) Revisions - Initial Sheet $801 $911 per sheet Y - See note iv) Revisions - Each Additional Sheet $480 $547 per sheet Y - See note 22 5.A.c
Packet Pg. 343
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - LAND DEVELOPMENT ENGINEERING AND ENCROACHMENT FEES Current Fee Proposed Fee Charge Basis Note CPIActivity Description k) Sidewalk (when submitted separately from grading plan) i) Initial Sheet $801 $911 per sheet Y - See note
ii) Each Additional Sheet $320 $365 per sheet Y - See note iii) Revisions - Initial Sheet $641 $729 per sheet Y - See note iv) Revisions - Each Additional Sheet $320 $365 per sheet Y - See note l) Traffic Control Plan $320 $365 per sheet Y - See note m) Record Drawings Review
i) Initial Sheet $801 $911 per sheet Y - See note
ii) Each Additional Sheet $160 $182 per sheet Y - See note n) Hydrology Report $1,441 $1,640 per report Y - See note i) Revisions $480 $547 per report Y - See note
o) Traffic Studies and Reports
i) Traffic Studies Scoping Agreement Billed Hourly $456 per agreement Y ii) Traffic Study $2,073 $2,167 per study Y
iii) Traffic Letter $377 $394 per letter Y
q) Water Quality Mgmt. Plan (WQMP)
i) WQMP Report $2,261 $2,364 per report Y
ii) WQMP Report Revisions $942 $985 per report Y
iii) WQMP Plan (per sheet) Billed Hourly $182 per sheet Y iv) WQMP Plan Revisions (per sheet) Billed Hourly $91 per sheet Y v) WQMP Covenant Billed Hourly $547 per covenant Y
r) Stormwater Pollution Prevention Plan (SWPPP) $480 $547 per plan Y - See note i) Revisions $160 $182 per plan Y - See note
23 5.A.c
Packet Pg. 344
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - LAND DEVELOPMENT ENGINEERING AND ENCROACHMENT FEES Current Fee Proposed Fee Charge Basis Note CPIActivity Description s) Sewer and Water - Onsite or Offsite
i) Initial Sheet $160 $182 per sheet Y - See note
ii) Each Additional Sheet $80 $91 per sheet Y - See note iii) Revisions - Initial Sheet $80 $91 per sheet Y - See note iv) Revisions - Each Additional Sheet $80 $91 per sheet Y - See note 8 Plan Review (>3 Reviews) $160 $182 per hour Y - See note 9 Expedited Plan Review Fee 1.5x standard fee 1.5x standard fee [a] N 10 Permit Inspection
a) Mass Grading / Stockpile
i) Per 1,056 CY $160 $182 Y - See note
b) Rough Grading
i) First 3 Acres $801 $911 Y - See note
ii) Each Additional Acre $120 $137 Y - See note
c) Precise Grading
i) Single Family Infill Lot $480 $547 Y - See note ii) Single Family Custom Home Lot $641 $729 Y - See note iii) Tract Home (per lot) $320 $365 Y - See note
iv) All Others
a) Without Rough Grading
i) First 3 Acres $801 $911 Y - See note
ii) Each Additional Acre $160 $182 Y - See note
24 5.A.c
Packet Pg. 345
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - LAND DEVELOPMENT ENGINEERING AND ENCROACHMENT FEES Current Fee Proposed Fee Charge Basis Note CPIActivity Description b) Subsequent to Rough Grading
i) First 3 Acres $480 $547 Y - See note
ii) Each Additional Acre $80 $91 Y - See note
d) Street Improvements - On-Site
i) Up to 500 LF $1,922 $2,187 [d],[f] Y - See note
ii) 500 - 1,000 LF $3,203 $3,645 [d],[e],[f] Y - See note iii) Each Additional 1,000 LF $1,602 $1,823 [d],[e],[f] Y - See note e) On-Site Improvements Other Than Street Improvements
i) Up to 5,000 Sq Ft $2,082 $2,369 [e],[f] Y - See note ii) 5,000 Sq Ft - 10,000 Sq Ft $4,004 $4,557 [e],[f] Y - See note iii) Each Additional 10,000 Sq Ft $480 $547 [e],[f] Y - See note f) PM10 (per year)
i) Single Family Infill Lot <10,000 Sq Ft $641 $729 [b] Y - See note ii) > 10,000 Sq Ft - < 10 Acres $1,922 $2,187 [b] , [c] Y - See note iii) 10 - 50 Acres $2,883 $3,281 [b] , [c] Y - See note iv) 51 - 200 Acres $3,844 $4,374 [b] , [c] Y - See note v) > 200 Acres $4,805 $5,468 [b] , [c] Y - See note 11 Encroachment Permits
a) Street Improvements - Off-Site
i) Up to 500 LF $2,723 $3,098 [d] Y - See note
ii) 500 - 1,000 LF $4,485 $5,103 [d],[e] Y - See note iii) Each Additional 1,000 LF $2,082 $2,369 [d],[e] Y - See note 25 5.A.c
Packet Pg. 346
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - LAND DEVELOPMENT ENGINEERING AND ENCROACHMENT FEES Current Fee Proposed Fee Charge Basis Note CPIActivity Description b) Storm Drain Line
i) Up to 500 LF $1,281 $1,458 Y - See note
ii) 500 - 1,000 LF $2,242 $2,552 [e] Y - See note
iii) Each Additional 1,000 LF $961 $1,094 [e] Y - See note c) Storm Drain Inlet/Outlet Structures
i) Up to 5 $641 $729 Y - See note
ii) Each Additional $160 $182 Y - See note
d) Storm Drain Retention (Underground Systems) $961 $1,094 per unit Y - See note e) Off-site Signing and Striping
i) Up to 500 LF $641 $729 [g] Y - See note
ii) 500 - 1,000 LF $1,281 $1,458 [e],[g] Y - See note iii) Each Additional 1,000 LF $240 $273 [e],[g] Y - See note f) Traffic Signal $5,125 $5,832 Y - See note
g) NPDES
i) SWPPP
a) Single Family Infill Lot <10,000 Sq Ft $320 $365 per year [h] Y - See note b) > 10,000 Sq Ft - < 10 Acres $961 $1,094 per year [h] Y - See note c) 10 - 50 Acres $1,441 $1,640 per year [h] Y - See note d) 51 - 200 Acres $1,922 $2,187 per year [h] Y - See note e) > 200 Acres $2,402 $2,734 per year [h] Y - See note ii) Water Quality Mgmt. Plan (WQMP) $961 $1,094 each [i] Y - See note h) Bond Reduction Request $1,842 $2,096 Y - See note 26 5.A.c
Packet Pg. 347
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - LAND DEVELOPMENT ENGINEERING AND ENCROACHMENT FEES Current Fee Proposed Fee Charge Basis Note CPIActivity Description i) Final Inspection / Acceptance
i) Single Family Lot <10,000 Sq Ft $160 $182 [j] Y - See note ii) > 10,000 Sq Ft - < 2 Acres $480 $547 [k] Y - See note ii) > 2 Acres - < 10 Acres $641 $729 [k] Y - See note iii) > 10 - < 50 Acres $961 $1,094 [k] Y - See note iv) > 50 - 200 Acres $1,281 $1,458 [k] Y - See note
v) > 200 Acres $1,602 $1,823 [k] Y - See note
j) Traffic Control
i) Up to Two Consecutive Days $200 $228 [l] Y - See note ii) Three - Five Consecutive Days $480 $547 Y - See note iii) Each Additional Consecutive Day (Up to 10 Days) $120 $137 per day Y - See note iv) 11+ Days (Up to 60 Calendar Days Max) $1,602 $1,823 Y - See note k) Cut/Bore/Vault/Pot Hole $320 $364 Y - See note
l) Cut/Pot Hole varies $91 Y - See note
m) Driveway
i) Residential $400 $456 Y - See note
ii) Commercial $641 $729 Y - See note
n) Excavation / Trenching
i) First 100 LF $480 $547 Y - See note
ii) Each Additional 100 LF $80 $91 Y - See note
27 5.A.c
Packet Pg. 348
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - LAND DEVELOPMENT ENGINEERING AND ENCROACHMENT FEES Current Fee Proposed Fee Charge Basis Note CPIActivity Description o) Sidewalk
i) Up to 20 Lineal Feet $240 $273 Y - See note
ii) 20 - 100 Lineal Feet $320 $365 Y - See note
iii) Each Additional 100 Lineal Feet $160 $182 Y - See note p) Sewer and Water - Private On Site $641 $729 Y - See note q) Night Work (per night) $1,281 $1,458 Y - See note
r) Excess Inspection / Missed Inspection / Re-Inspection / Re-Call Compliance Inspections
$160 $182 Y - See note
s) Stop Work Notice Release $480 $547 Y - See note
12 Research/Administrative
a) Subdivision Improvement Agreement (SIA) $1,922 $2,187 per request Y - See note b) SIA - Time Extension $1,121 $1,276 per request Y - See note c) Assignment & Assumptions Agreement $2,082 $2,369 per request Y - See note d) Flood Plain
i) Research/FEMA App $480 $547 per request Y - See note ii) Community Acknowledgement Form $240 $273 per request Y - See note e) Bid Protest Review $1,281 $1,458 Y - See note
f) Misc Research (per request, per hour) $160 $182 [m] Y - See note g) Misc Covenant Review & Approval $400 $547 per agreement Y - See note h) Erosion Control Plan (per sheet) Billed Hourly $182 per sheet Y - See note i) Geotechnical/Soils Reports Billed Hourly $456 per report Y - See note j) CC&R Review (per request) $2,563 $2,916 Y - See note 28 5.A.c
Packet Pg. 349
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - LAND DEVELOPMENT ENGINEERING AND ENCROACHMENT FEES Current Fee Proposed Fee Charge Basis Note CPIActivity Description k) Streetlight Application
i) SCE Streetlight Application Review Billed Hourly $273 per application Y - See note ii) Streetlight Covenant $400 $547 per agreement Y - See note 13 Reactivation of Permit
a) Reactivation of an Expired Minor Permit 10% of original permit fee
10% of original
permit fee
each [n] N
b) Reactivation of an Expired Major Permit 20% of original permit fee
20% of original
permit fee
each [n] N
14 Technology Enhancement Fee 3% of fee 3% of fee N
15 Transportation Permits
a) Annual $90 $90 each N
b) Single Event $16 $16 each N
16 Pool Drain Permit $31 $37 each Y
17 Business License Inspection $94 $99 each Y
18 NPDES Inspections
a) Food Use $188 $197 Y
b) Hazardous Waste
i) without Storage $188 $197 Y
ii) with Storage $236 $246 Y
19 Park/Gazebo Rentals [o]
29 5.A.c
Packet Pg. 350
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - LAND DEVELOPMENT ENGINEERING AND ENCROACHMENT FEES Current Fee Proposed Fee Charge Basis Note CPIActivity Description [a] Expedited Plan Review request is subject to City Engineer approval. It is dependent on staff availability and workload. [c] Fee generally assumes one inspection per month. Additional inspections billed using re-inspection fee. [d] Includes, curb, gutter, and sidewalk. Excludes driveways. [e] Rounded up to nearest thousand feet.
[f] Excluding building foundation footprint.
[g] Footage based on centerline street length.
[h] Annual inspection cost.
[i] Includes Water Quality Management Plan specific covenant. [j] Includes tract single family homes, does not include tract final. [k] Includes tract finals.
[l] Permanent patching of pavement at same location will count as a subsequent consecutive day. [m] Estimate provided up front.
[n] Assumes no changes to original permit.
[o] Based on recommendation from PACE and final approval by City Council. 3) For subsequent years, fee adjustments shall follow City's standard CPI adjustment. [b] For PM10 annual permit.

Notes regarding annual fee adjustments:
1) For Fiscal Year 2022/23 2023/24 fees shall be adjusted to recover 92.5% of cost of service. 2) For Fiscal Year 2023/24 2024/25 fees shall be adjusted to recover 100% of cost of service. 30 5.A.c
Packet Pg. 351
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - FIRE PREVENTION FEES
Current Fee Proposed Fee Charge Basis Note CPI
1 Water Based Fire Protection Systems (1)
a) Fire Sprinkler Commercial/Multi Family/Other - New System or Alteration
i) Plan Review (up to 25 heads) $195 $204 per installation review/correction
Y
ii) Inspection (up to 25 heads) $273 $285 per installation Y b) Fire Sprinkler Commercial/Multi Family/Other - New System or Alteration
i) Plan Review (up to 50 heads) $429 $326 per installation review/correction
Y
ii) Inspection (up to 50 heads) $585 $408 per installation Y c) Fire Sprinkler Commercial/Multi Family/Other - New System or Alteration
i) Plan Review (each additional 25 heads, or fraction thereof) varies $41 per review/correction
Y
ii) Inspection (each additional 25 heads, or fraction thereof) varies $163 per installation Y d) Fire Sprinkler, Per additional head - New or Alteration to existing system i) Plan Review $1 $1 per head,
mimimum $145 per
plan review
Y
ii) Inspection $2 $2 per head Y
d) Fire Sprinkler Single Family/Duplex - New System
i) Plan Review $234 $245 per installation Y
ii) Inspection $390 $408 per installation Y
e) Fire Sprinkler Single Family/Duplex - Alteration of Existing System i) Plan Review $234 $245 per installation Y
ii) Inspection $234 $245 per installation Y
f) Standpipe
i) Plan Review (per vertical standpipe) $312 $489 per system Y ii) Inspection (per vertical standpipe) $624 $326 per system Y Activity Description
31 5.A.c
Packet Pg. 352
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - FIRE PREVENTION FEES
Current Fee Proposed Fee Charge Basis Note CPIActivity Description g) Fire Protection Underground System
i) Plan Review $234 $245 each Y
ii) Inspection $624 $653 each per hydrant Y
h) Per Additional Sprinkler Riser or Hydrant
i) Plan Review $234 $245 each Y
i) Inspection $312 $326 each Y
2 Fire Alarm System (1):
a) Fire Alarm - New System
i) Plan Review (up to 25 devices) $156 $163 per system Y ii) Inspection (up to 25 devices) $156 $163 per system Y b) Fire Alarm - Alteration
i) Plan Review (up to 5 devices) $156 $163 per system Y ii) Inspection (up to 5 devices) $156 $163 per system Y c) Per Additional Device
i) Plan Review - New or Alteration $2 $2 per device Y
i) Inspection - New or Alteration $3 $3 per device Y
3 Alternative Automatic Extinguishing Systems (Dry, Wet, CO2, Halon, UL 300, Clean Agent, Spray Booth, Other) (2):
a) Plan Review $234 $245 per system Y
b) Inspection $351 $163 per system Y
4 Other Fire Construction Reviews and Inspections (2):
a) LPG, Cryogenics, Compressed Gas, Medical Gas, Battery Storage Systems, Industrial Oven, & other Fire Construction Permit i) Plan Review $234 $245 per system Y
ii) Inspection $2 $0 per system Y
a) Battery Storage System $326 per system Y
b) Other Systems $163 per system Y
32 5.A.c
Packet Pg. 353
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - FIRE PREVENTION FEES
Current Fee Proposed Fee Charge Basis Note CPIActivity Description b) Public School Access & Water Supply Plan Check (hourly) - Minimum 1 hour review deposit required (3)
$156 per review Y
5 Hazardous Activities Installation/Removal Permits Above Ground - Hazardous Materials Tank and/or Pipe Installation or Removal (1 tank, Includes Class I to Class II and sudden asphyxiants)(4):
$312 $326 per tank system Y
a) Plan Review $245 per system Y
b) Inspection $163 per system Y
6 Technical Report, Alternate Means & Methods
i) Plan Review $245 per submittal Y
ii) Inspection $163 per hour Y
7 Architectural - New Construction or Tenant Improvement Plan Check:
i) Plan Review $245 per project Y
ii) Inspection $163 per project Y
Permits to Operate (Type of Permit Activity)
8 Amusement Building $78 $82 Y
8 Candles and Open Flames $156 $163 Y
9 Carnivals and Fairs: Amusement rides, generators, bounce houses $156 $163 per hour Y 10 Combustible Dust Operations $78 $82 Y
11 Compressed Gasses (less than 100lbs) $156 $163 Y
12 Covered Mall Buildings $312 $326 Y
11 Dry Cleaning Plant $156 $163 Y
12 Exhibits and Trade Shows $156 $163 Y
33 5.A.c
Packet Pg. 354
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - FIRE PREVENTION FEES
Current Fee Proposed Fee Charge Basis Note CPIActivity Description 13 Explosives or Blasting Agents $156 $163 Y
14 Hazardous Materials Storage:
a) S1 occupancy, up to maximum quantities as permitted for S1 per code $326 Y b) F or H occupancy, up to maximum quantities as permitted per occupancy type per code
$326 Y
c) B or M occupancy, up to maximum quantities as permitted per occupancy type per code
$82 Y
d) Miscellaneous moderate risk storage not specified herein. $163 per hour Y 15 High Pile Storage $78 $82 Y
16 Hot Work Operations $78 $82 Y
17 Industrial Ovens $78 $82 Y
18 Liquid Petroleum $156 $163 Y
18 Lumber Yards $156 $163 Y
19 Misc. Combustible Storage $156 $163 Y
20 Mobile Fueling $78 $82 Y
21 Recreational or Bon Fire $156 $163 Y
22 Repair Garage $156 $163 Y
23 Spraying and Dipping (No Spray Booth) $156 $163 Y
34 5.A.c
Packet Pg. 355
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - FIRE PREVENTION FEES
Current Fee Proposed Fee Charge Basis Note CPIActivity Description 24 Theatrical Fire Performance $312 $326 Y
25 Tire Storage: up to quantities allowed per fire code $156 $163 Y 26 Places of Assembly
a) Less than 300 occupant load $156 $163 Y
b) 300 - 999 occupant load $156 $163 Y
c) 1,000 or more occupant load $312 $326 Y
27 Commercial Day Care Facility
a) 7 - 49 persons $78 $82 Y
b) 50 - 149 persons $156 $163 Y
c) 150 or more persons $234 $245 Y
28 Institutional (non-residential)
a) Less than 6 patients $78 $82 Y
b) 6 or more patients $78 $82 Y
c) Detention facilities $312 $326 Y
29 Apartments/Hotels/Motels
a) 3 - 16 units $156 $163 Y
b) 17 - 32 units $234 $245 Y
c) 33 or more units $312 $326 Y
30 Large Family Day Care
a) Large Family Day Care $78 $82 Y
b) Pre-inspection (at hourly rate) $78 $82 Y
30 850 Pre-Inspections
a) 850 Inspection (at hourly rate) $78 $82 Y
35 5.A.c
Packet Pg. 356
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - FIRE PREVENTION FEES
Current Fee Proposed Fee Charge Basis Note CPIActivity Description 31 Residential Care Facilities
a) 7 or more residents $78 $82 Y
b) Pre-inspection (at hourly rate) $78 $82 Y
31 Temporary Membrane Structures (Tents/Canopies)
a) 401 - 1,499 SF $78 $82 Y
b) 1,500 - 2,999 SF $78 $82 Y
c) 3,000 - 5,999 SF $156 $163 Y
d) 6,000 or more SF $234 $245 Y
32 Christmas Tree Lot $163 Y
33 Pyrotechnics Display $380 Y
34 Annual Inspection: Above Ground - Flammable / Combustible Liquid Tank and/or Pipe
$156 $163 per tank system Y
35 New Construction Plan Check (6):
a) A - Assembly $390 $408 each Y
b) B, I, M - Business, Institutional, Mercantile $312 $326 each Y c) E, R-1, R-2 - Educational, Multi-Family $390 $408 each Y d) F, S, H - Factory, Storage, Hazardous $390 $408 each Y e) R-3 - Single Family $156 $163 each Y
f) All Tenant Improvements $156 $163 each Y
g) U - Utility Structures and Buildings $156 $163 each Y h) All Shell Buildings $156 $163 each Y
Other Miscellaneous Fees
36 Renewal of Expired Construction Permit $163 Y
37 Copy of Incident Report (per incident) $15 $16 Y
36 5.A.c
Packet Pg. 357
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - FIRE PREVENTION FEES
Current Fee Proposed Fee Charge Basis Note CPIActivity Description 38 Media Reproduction (audio, video, photographic) Actual Cost Actual Cost N 39 Emergency Response Caused by DUI Actual Cost Actual Cost N 40 Weed Abatement Administrative Parcel Fee $312 $326 Y 41 Code Appeal (per hour) $156 $163 Y
42 Fire Flow / Hydrant Test $468 $489 Y
43 Minimum Intake Fee $156 $163 Y
44 Voluntary Inspection $312 $326 Y
45 Technical Report (alternate material or method request) $624 $653 Y 46 Inspection Requests (after normal business hours) (7) 1.5 x charge amount 1.5 x charge amount N 47 Excessive resubmittals and inspections $156 $163 each Y 48 Administrative Fee (work without a permit) $390 $408 Y 49 Code Review or Design Consultation (per hour) $156 $163 Y 50 Fire Prevention Division Hourly Rate $156 $163 Y
51 Late Payment Penalty for Permits
a) 30 days past due $50 $50 N
b) 60 days past due $100 $100 N
c) 90 days past due $200 $200 N
37 5.A.c
Packet Pg. 358
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - FIRE PREVENTION FEES
Current Fee Proposed Fee Charge Basis Note CPIActivity Description 52 Special Request for Fire Department Personnel Services overtime rate by rank overtime rate by rank per hour N (1) Fee includes up to two plan checks or three inspections. Additional costs to be recovered at staff hourly rate. (2) Fee includes up to two plan checks or two inspections. Additional costs to be recovered at staff hourly rate. (3) Actual costs - may also be charged by actual costs using the fully burdened hourly rates plus any outside consultant costs if applicable.

The standard number of hours estimated can be calculated by dividing the fee amount by $157 $163, the Division's fully-burdened hourly rate.

For example, a fee amount of $314 $326 assumes roughly 2.00 hours will be required to perform a standard request for the fee related service.

Note: Items in red font are existing fees that were inadvertently excluded from prior fee schedule. 38 5.A.c
Packet Pg. 359
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - PLANNING FEES
Fixed Fee
Minimum Fee /
Initial Deposit Fixed Fee
Minimum Fee /
Initial Deposit Charge Basis Note CPI
ADULT ORIENTED BUSINESSES:
1 Sexually Oriented Business New Permit $2,457 $2,569 flat fee Y 2 Sexually Oriented Business Renewal Permit $1,229 $1,285 flat fee Y 3 ANNEXATION TO CATHEDRAL CITY: $20,000 $20,914 deposit Y APPEALS:
4 Appeal Fee of determination of City Planner,
Architectural Review Committee, or Planning
Commission
$1,000 $1,046 flat fee Y
CHRISTMAS TREE LOT PERMIT:
5 Christmas Tree Lot Permit varies $346 flat fee Y
6 Christmas Tree Lot Deposit (Refundable) varies $109 flat fee Y SIMILAR USE DETERMINATION:
7 Similar use determination - Administration $473 $494 flat fee Y 8 Similar use determination by PC $1,134 $1,186 flat fee Y CONDITIONAL USE PERMITS:
9 CUP - Including design review for new structure or
modification
$8,514 $8,902 minimum fee / initial deposit Y
10 CUP - Use only - no structural alteration / modification $1,890 $1,976 minimum fee / initial deposit Y 11 CUP - Alcohol, Garage > 800 sq ft, Other Minor $756 $791 minimum fee / initial deposit Y 12 CUP - Revisions / Modifications - Major $4,158 $4,348 minimum fee / initial deposit Y 13 CUP - Revisions / Modifications - Minor $1,890 $1,976 minimum fee / initial deposit Y Current Fees Proposed Fees
Activity Description
39 5.A.c
Packet Pg. 360
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - PLANNING FEES
Fixed Fee
Minimum Fee /
Initial Deposit Fixed Fee
Minimum Fee /
Initial Deposit Charge Basis Note CPI

Current Fees Proposed Fees
Activity Description
DESIGN REVIEWS:
14 Design Review - Administrative Approval
a) without Architectural Review Committee Required $1,134 $1,186 minimum fee / initial deposit Y b) with Architectural Review Committee Required $2,457 $2,569 minimum fee / initial deposit Y 15 Design Review - Discretionary Approval $8,514 $8,902 minimum fee / initial deposit Y 16 Design Review - Duplex 3-4 Units $1,512 $1,581 minimum fee / initial deposit Y 17 Design Review - Revision varies $4,348 minimum fee / initial deposit Y ENVIRONMENTAL PROCESSING:
18 Negative Declaration $4,725 $4,941 minimum fee / initial deposit Y 19 Environmental Impact Report $16,443 $17,194 minimum fee / initial deposit Y FILM PERMITS:
20 Film Permit - Still Fee $945 $988 flat fee Y
a) plus Daily Fee, or $284 $296 flat fee Y
b) Weekly Fee $945 $988 flat fee Y
21 Film/Video $945 $988 flat fee Y
a) plus Daily Fee, or $284 $296 flat fee Y
b) Weekly Fee $945 $988 flat fee Y
40 5.A.c
Packet Pg. 361
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - PLANNING FEES
Fixed Fee
Minimum Fee /
Initial Deposit Fixed Fee
Minimum Fee /
Initial Deposit Charge Basis Note CPI

Current Fees Proposed Fees
Activity Description
HISTORICAL PRESERVATION APPLICATION PERMIT:
22 Application to Obtain Historic Designation varies $99 flat fee N 23 Certification of Appropriateness varies $1,779 flat fee Y 24 Application to Remove or Downgrade Designation varies $2,767 flat fee Y PEDDLER PERMIT:
25 Peddler permit varies $296 flat fee Y
PLANNED UNIT DEVELOPMENTS:
26 PUD $16,065 $16,799 minimum fee / initial deposit Y 27 Amended/Revised PUD $7,938 $8,301 minimum fee / initial deposit Y PLANS:
28 General Plan Amendment $7,655 $8,004 minimum fee / initial deposit Y 29 Change of Zone $7,655 $8,004 minimum fee / initial deposit Y 30 Change of Zone w / GPA $10,962 $11,463 minimum fee / initial deposit Y 31 Zone Ordinance Amendment varies $8,894 minimum fee / initial deposit Y 32 Specific Plan $20,034 $20,949 minimum fee / initial deposit Y 33 Specific Plan Amendment $8,505 $8,894 minimum fee / initial deposit Y 34 Development Agreements $8,411 $8,795 minimum fee / initial deposit Y 41 5.A.c
Packet Pg. 362
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - PLANNING FEES
Fixed Fee
Minimum Fee /
Initial Deposit Fixed Fee
Minimum Fee /
Initial Deposit Charge Basis Note CPI

Current Fees Proposed Fees
Activity Description
SIGN PERMITS:
35 Master Sign Program $1,512 $1,581 flat fee Y
36 Window Signs - NonExempt $95 $99 flat fee [a] Y
37 Drive thru menu boards $851 $889 flat fee [a] Y
38 Subdivision sign $1,229 $1,285 flat fee [a] Y
39 New Sign - Wall $378 $395 flat fee [a] Y
40 Monument Signs
a) Shopping Center $1,323 $1,383 flat fee [a] Y
b) All Others $662 $692 flat fee [a] Y
41 Billboards $6,048 $6,324 flat fee [a] Y
42 Temporary Signs $95 $99 flat fee [a] Y
43 Alteration of sign face $95 $99 flat fee [a] Y
44 Special permit for noncommercial murals fixed by resolution, section 9.62.070, ord 554,2001
N
SUBDIVISION MAPS:
45 Tentative / Vesting Parcel Maps-up to 4 parcels $4,725 $4,941 minimum fee / initial deposit Y 46 Tentative / Vesting Tract Maps-up to 10 lots $6,615 $6,917 minimum fee / initial deposit Y 47 Tentative Tract Maps - per additional lot $50 $52 minimum fee / initial deposit Y 48 Map Revisions $2,268 $2,372 minimum fee / initial deposit Y 49 Reversion to Acreage $4,725 $4,941 minimum fee / initial deposit Y 42 5.A.c
Packet Pg. 363
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - PLANNING FEES
Fixed Fee
Minimum Fee /
Initial Deposit Fixed Fee
Minimum Fee /
Initial Deposit Charge Basis Note CPI

Current Fees Proposed Fees
Activity Description
MISCELLANEOUS:

INSPECTIONS:
50 Final Inspection (2) $284 $296 flat fee Y
51 Re-inspections for Final Approval $189 $198 flat fee Y 52 Final Landscape Inspection $284 $296 flat fee Y
53 Inspection - Commercial
a) Alterations/Additions - Non-Residential $284 $296 flat fee Y b) New Construction - Up to 5 acres $473 $494 flat fee Y c) New Construction - 5 acres or greater $1,134 $1,186 flat fee Y 54 Inspection - Residential
a) Alterations/Additions - Residential $95 $99 flat fee Y b) Residential - SFD $189 $198 flat fee Y
c) Residential - MFD - up to 4 units $473 $494 flat fee Y d) Residential - Multi-family over 4 units $1,134 $1,186 flat fee Y PLAN CHECK:
55 Final Landscape Plan $1,040 $1,040 $1,087 $1,087 minimum fee / initial deposit Y 56 Plan Check Fee - Commercial
a) Alterations / Additions - Non-Residential $198 $207 minimum fee / initial deposit Y b) Up to 5 acres $2,079 $2,174 minimum fee / initial deposit Y c) 5 acres or greater $3,119 $3,261 minimum fee / initial deposit Y 43 5.A.c
Packet Pg. 364
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - PLANNING FEES
Fixed Fee
Minimum Fee /
Initial Deposit Fixed Fee
Minimum Fee /
Initial Deposit Charge Basis Note CPI

Current Fees Proposed Fees
Activity Description
57 Plan Check Fees - Residential
a) Alterations / Additions - Residential $95 $99 flat fee Y b) Residential - SFD $236 $247 flat fee Y
c) Residential - MFD - up to 4 units $614 $642 flat fee Y d) Residential - Multi-family over 4 units $2,457 $2,569 minimum fee / initial deposit Y STREET NAME CHANGE:
58 Street Name Change $2,563 $2,680 flat fee Y
TIME EXTENSIONS:
59 Time Extensions $1,890 $1,976 flat fee Y
SPECIAL USE PERMITS:
60 Special Use Permits (SUP) - Minor $567 $593 flat fee Y 61 Special Use Permits (SUP) $1,512 $1,581 flat fee Y
62 Downtown Core SUP (Includes C'wide Events) $2,268 $2,372 flat fee Y 63 Dance Permit $1,134 $1,186 flat fee Y
VARIANCES:
64 Variance $4,158 $4,348 minimum fee / initial deposit Y 65 Administrative Variance - Minor $567 $593 flat fee Y 66 Administrative Variance $1,512 $1,581 flat fee Y
44 5.A.c
Packet Pg. 365
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - PLANNING FEES
Fixed Fee
Minimum Fee /
Initial Deposit Fixed Fee
Minimum Fee /
Initial Deposit Charge Basis Note CPI

Current Fees Proposed Fees
Activity Description
OTHER FEES:
67 General Plan & Zoning Letter (Zoning Confirmation
Letter)
$295 $308 flat fee Y
68 Zoning Compliance Letter $1,512 $1,581 flat fee Y
69 RV Parking Permit $425 $445 flat fee Y
70 Handbill Permit $331 $346 flat fee Y
HOUSING:
71 Senate Bill (SB) 330 Application Review $1,512 $1,581 flat fee Y PRE-APPLICATION / CONCEPTUAL DESIGN REVIEW:
72 Conceptual Design Review $1,323 $1,383 minimum fee / initial deposit Y 73 PUBLIC NOTICING:

Public Noticing $500 $523 minimum fee / initial deposit Y

HOURLY BILLING RATES FOR DEPOSITS
74 Hourly Billing Rates per hour Y
[a] Fee reduced by 50% if part of sign program.
45 5.A.c
Packet Pg. 366
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - PLANNING FEES
Fixed Fee
Minimum Fee /
Initial Deposit Fixed Fee
Minimum Fee /
Initial Deposit Charge Basis Note CPI

Current Fees Proposed Fees
Activity Description
Overview of Fee Structure
Fees may be either fixed fees, deposits, or deposits with a minimum fee amount due. When a fee is deposit-based, the City will collect the initial depots and bill against that deposit. The minimum total amount charged for deposit-based fees shall be the amount shown in the minimum fee / initial deposit column.

As may be required for project evaluation or environmental review, all payment for consultant work shall be the responsibility of the applicant. 46 5.A.c
Packet Pg. 367
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - POLICE FEES
Current Fee Proposed Fee Charge Basis Note CPI
1 Report Copies
a) Traffic Collision Report $20 $20 per report N
b) All Other Reports $0.25 / page $0.25 / page per page N c) Photos / Digital Media (e.g. Flash Drive) if provided by City $10 $10 per device N 2 Citation Sign-Off
a) CCPD Citation, CC Resident No Charge No Charge per citation N b) Non-CCPD Citation, CC Resident $15 $15 per citation N c) Non-Resident $25 $25 per citation N
3 Residency Letter $45 $47 per request Y
4 Local Criminal History $45 $47 per request Y
5 ABC Letter $45 $47 per request Y
6 Vehicle Identification Number (VIN) Verification (No Charge for Cathedral City Residents)
$0 $15 per request Y
7 Vehicle Release $225 $235 per request Y
8 DUI Traffic Collision Response Vehicle Release Fee $520 $543 per incident Y 9 Repossession Receipt $15 $15 each [a] N
8 Alarm User Permit
a) Initial permit application $35 $35 each N
b) Renewal permit application $30 $30 each N
c) Late Filing Fees
i) 30 days Late Fee (add to base permit fee) $10 $10 each N ii) 90 Days Late Fee (add to base permit fee) $20 $20 each N d) Re-Issued Alarm User Permit $200 $200 each N
Fee Description
47 5.A.c
Packet Pg. 368
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - POLICE FEES
Current Fee Proposed Fee Charge Basis Note CPIFee Description 9 Excessive False Alarms (Permitted Alarm Systems):
a) First false alarm
i) Burglary No Charge No Charge each N
ii) Duress/robbery No Charge No Charge each N
b) Second false alarm
i) Burglary $100 $100 each N
ii) Duress/robbery $100 $100 each N
c) Third false alarm
i) Burglary $150 $150 each N
ii) Duress/robbery $150 $150 each N
d) Fourth false alarm and Each Additional
i) Burglary $200 $200 each N
ii) Duress/robbery $200 $200 each N
48 5.A.c
Packet Pg. 369
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - POLICE FEES
Current Fee Proposed Fee Charge Basis Note CPIFee Description 10 Excessive False Alarms (Non-Permitted Alarm Systems):
a) First false alarm
i) Burglary $100 $100 each N
ii) Duress/robbery $100 $100 each N
b) Second and Each Additional
i) Burglary $200 $200 each N
ii) Duress/robbery $200 $200 each N
11 Online Alarm Education Diversion Course $25 $25 each N 12 Carry Concealed Weapon License
a) Initial Application (Plus applicable DOJ fees) $200 $200 per application N b) Renewal (Plus applicable DOJ fees) $173 $25 per application [b] N c) Duplicate / Amended License (Plus applicable DOJ fees) $25 $10 per request [b] N d) Psychological Testing, if Required (Plus applicable DOJ fees) Actual Cost $150 each [b] N 13 Loud Party Response / Noise Disturbance (Second and Each Add'l Response)
$132 $138 per response Y
15 Special Service Requests
a) Regular Time
i) Police Sergeant $135 $141 per hour Y
ii) Police Officer $94 $98 per hour Y
b) Over-Time
i) Police Sergeant $171 $179 per hour Y
ii) Police Officer $120 $125 per hour Y
[a] Fee established by State of California.
[b] Maximum fee allowed per California Penal Code Section 26190. 49 5.A.c
Packet Pg. 370
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - SHORT-TERM RENTAL PERMIT FEES Current Fee Proposed Fee Charge Basis Note CPI
1 Short-Term Rental Permit Fee
a) Home sharing Permit $525 $549 per year Y
b) Short-Term Vacation Rental Permit $1,950 $2,039 per year Y 2 Inspections
a) STVR - Health and Safety Inspection varies $85 each Y b) STVR - Health and Safety Reinspection varies $85 each Y Fee Description
50 5.A.c
Packet Pg. 371
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - ADMINISTRATIVE CITATIONS Current Fee Proposed Fee Charge Basis Note CPI
SHORT-TERM RENTALS:
1 Operation without a permit, Subject to any past transient occupancy tax, including penalties and interest
a) 1st Violation $5,000 $5,000
N
b) 2nd Violation $10,000 $10,000
N
c) 3rd Violation $15,000 $15,000
N
2 False Complaints
a) 1st Violation $100 $100
N
b) 2nd Violation $250 $250
N
c) 3rd Violation & Subsequent $500 $500
N
3 Short-Term Vacation Rental Violation
a) 1st Violation $1,000 $1,000
N
b) 2nd Violation $3,000 $3,000
N
c) 3rd Violation & Subsequent $5,000 $5,000
N
4 Short-Term Vacation Rental Hosting Violation $1,000 $1,000 N
Fee Description
51 5.A.c
Packet Pg. 372
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - HOURLY BILLING RATES

BILLING RATES FOR FEE-RELATED SERVICES (HOURLY / T&M BILLINGS) Position Current Hourly
Billing Rate
Proposed Hourly
Billing Rate
Inflator Added to
Base Salary Note CPI
1 Planning Director $326 $341 Y
2 Planning Associate Planner $191 $200 Y
3 Planning Assistant Planner $174 $182 Y
4 Planning Office Assistant $88 $92 Y
5 Planning Uniform Hourly Billing Rate $189 $197 Y
6 Planning All Other Positions 3.29 [a] N
7 Planning Contract Service Support Pass-through +
15% Admin
Pass-through +
15% Admin
[b] N
8 Building Uniform Hourly Billing Rate $155 $162 [c] Y
9 Building Contract Service Support Pass-through +
15% Admin
Pass-through +
15% Admin
[b] N
10 Engineering Eng Pub Works Director $335 $351 Y
11 Engineering City Engineer $335 $351 Y
12 Engineering Senior Engineer $206 $215 Y
13 Engineering Land Development Engineer $196 $205 Y
14 Engineering Development Project Manager $187 $195 Y
15 Engineering Program Administrator $169 $177 Y
15 Engineering Associate Civil Engineer $169 $177 Y
16 Engineering Assistant Civil Engineer $159 $166 Y
17 Engineering Engineering Tech II $131 $137 Y
18 Engineering Engineering Tech I $114 $119 Y
19 Engineering Comm Dev Specialist Analyst I $121 $127 Y 20 Engineering Office Assistant $91 $95 Y
21 Engineering Uniform Hourly Billing Rate $188 $197 Y
22 Engineering All Other Positions 3.38 [a] N
Fee Category / Division
52 5.A.c
Packet Pg. 373
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - HOURLY BILLING RATES

BILLING RATES FOR FEE-RELATED SERVICES (HOURLY / T&M BILLINGS) Position Current Hourly
Billing Rate
Proposed Hourly
Billing Rate
Inflator Added to
Base Salary Note CPIFee Category / Division
23 Engineering Contract Service Support Pass-through +
15% Admin
Pass-through +
15% Admin
[b] N
24 Code Enforcement Code Compliance /Dev Manager $231 $242 Y 25 Code Enforcement Senior Code Compliance Officer $146 $153 Y 26 Code Enforcement Code Compliance Officer II $133 $139 Y 27 Code Enforcement Code Compliance Officer I $113 $118 Y 28 Code Enforcement Analyst II $143 $150 Y
29 Code Enforcement Analyst I $129 $135 Y
30 Code Enforcement Administrative Assistant II $140 $147 Y 31 Code Enforcement Administrative Assistant I $122 $128 Y 32 Code Enforcement Uniform Hourly Billing Rate $144 $151 Y 33 Code Enforcement All Other Positions 3.44 [a] N
34 Code Enforcement Contract Service Support Pass-through + 15% Admin
Pass-through +
15% Admin
[b] N
35 Fire Prevention Uniform Hourly Billing Rate $156 $163 [c] Y 36 Fire Prevention Contract Service Support Pass-through + 15% Admin
Pass-through +
15% Admin
[b] N
37 Fire Emergency / Ambulance Services Fire Battalion Chief $174 Y 38 Fire Emergency / Ambulance Services Fire Captain $147 Y 39 Fire Emergency / Ambulance Services Fire Engineer $123 Y 40 Fire Emergency / Ambulance Services Firefighter/Paramedic $117 Y 41 Fire Emergency / Ambulance Services Firefighter/EMT $101 Y 42 Fire Emergency / Ambulance Services All Other Positions 3.18 N 53 5.A.c
Packet Pg. 374
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - HOURLY BILLING RATES

BILLING RATES FOR FEE-RELATED SERVICES (HOURLY / T&M BILLINGS) Position Current Hourly
Billing Rate
Proposed Hourly
Billing Rate
Inflator Added to
Base Salary Note CPIFee Category / Division
43 Finance Financial Services Director $224 $234 Y
44 Finance Senior Accountant $152 $159 Y
45 Finance Licensing Officer $145 $152 Y
46 Finance Accountant II $138 $144 Y
47 Finance Senior Analyst $119 $124 Y
48 Finance Analyst II $108 $113 Y
49 Finance Payroll Coordinator $108 $113 Y
50 Finance Analyst I $98 $102 Y
51 Finance Admin Assistant I $89 $93 Y
52 Finance Uniform Hourly Billing Rate $126 $132 Y
53 Finance All Other Positions 2.49 [a] N
54 Finance Contract Service Support Pass-through +
15% Admin
Pass-through +
15% Admin
[b] N
55 City Clerk City Clerk $161 $169 Y
56 City Clerk Office Assistant Admin Assistant II $108 $113 Y 57 City Clerk Uniform Hourly Billing Rate $111 $116 Y
58 City Clerk All Other Positions 2.29 [a] N
59 City Clerk Contract Service Support Pass-through +
15% Admin
Pass-through +
15% Admin
[b] N
60 Police Police Chief $369 $386 Y
61 Police Police Commander $287 $300 Y
62 Police Police Sergeant $248 $259 Y
63 Police Police Officer $174 $182 Y
64 Police Public Safety Dispatch Supervisor $148 $155 Y 54 5.A.c
Packet Pg. 375
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City

BEFORE AND AFTER ILLUSTRATION - HOURLY BILLING RATES

BILLING RATES FOR FEE-RELATED SERVICES (HOURLY / T&M BILLINGS) Position Current Hourly
Billing Rate
Proposed Hourly
Billing Rate
Inflator Added to
Base Salary Note CPIFee Category / Division
64 Police Senior Admin Analyst $161 $168 Y
65 Police Administrative Analyst II $146 $153 Y
66 Police Administrative Analyst I $131 $137 Y
67 Police Crime Analyst $140 $146 Y
68 Police Lead Dispatcher $134 $140 Y
69 Police Admin. Office Coordinator $130 $136 Y
70 Police Training Coordinator $130 $136 Y
71 Police Property & Evidence Tech II $130 $136 Y
72 Police Public Safety Dispatcher II $127 $133 Y
73 Police Police Records Specialist II $118 $123 Y
74 Police STVR Compliance Officer Community Service
Officer
$130 $136 Y
75 Police Public Safety Dispatcher I $110 $115 Y
76 Police Police Records Specialist I $90 $94 Y
77 Police Uniform Hourly Billing Rate $174 $182 Y
78 Police All Other Positions 3.37 [a] N
79 Police Contract Service Support Pass-through +
15% Admin
Pass-through +
15% Admin
[b] N
[b] For deposit-based or pass-through billings.
[c] Positional billings are not used for building fees. Use uniform hourly billing rate when required. [a] To calculate hourly rate for positions not listed, multiply base salary rate per hour by factor shown. Outcome is fully-burdened hourly rate. Fully-burdened hourly rate includes benefits, adjustment for productive hours, indirect costs, etc. Example: $90,000 annual salary / 2,080 hours = $43.27/hr. Multiple by factor of 3.38 to calculate fully-burdened hourly rate of $146/hr.
55 5.A.c
Packet Pg. 376
Attachment: Before and After Fee Schedule - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City
Cost of Service Study for Analyzing User and Regulatory Fees Finance Department - Business Licensing
Calculation of the Estimated Costs of Providing Fee Related Services Fee Description Finance Planning Building Fire Prev Police Engin'rg Code
Enf'rcmt Total
1 Police Inspection Review for Business License
a) Massage - Establishment
i) Initial 0.50 0.50 x
ii) Renewal 0.50 0.50 x
b) Massage - Therapist / Practitioner
i) Initial 0.50 0.50 x
ii) Renewal 0.50 0.50 x
d) Sexually Oriented Business
i) Initial 1.00 1.00 x
ii) Renewal 0.50 0.50 x
[a] Maximum permit fee established by State of California. 1 5.A.d
Packet Pg. 377
Attachment: Cost of Service - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City
Cost of Service Study for Analyzing User and Regulatory Fees Finance Department - Business Licensing
Calculation of the Estimated Costs of Providing Fee Related Services Fee Description
1 Police Inspection Review for Business License
a) Massage - Establishment
i) Initial
ii) Renewal
b) Massage - Therapist / Practitioner
i) Initial
ii) Renewal
d) Sexually Oriented Business
i) Initial
ii) Renewal
[a] Maximum permit fee established by State of California.

Cost Recovery Information
Finance Planning Building Fire Prev Police Engin'rg Code
Enf'rcmt
Estimated
Cost of
Service
$132 $198 $162 $163 $182 $197 $151 = $91
$132 $198 $162 $163 $182 $197 $151 = $91
$132 $198 $162 $163 $182 $197 $151 = $91
$132 $198 $162 $163 $182 $197 $151 = $91
$132 $198 $162 $163 $182 $197 $151 = $182
$132 $198 $162 $163 $182 $197 $151 = $91
2 5.A.d
Packet Pg. 378
Attachment: Cost of Service - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City
Cost of Service Study for Analyzing User and Regulatory Fees Finance Department - Business Licensing
Calculation of the Estimated Costs of Providing Fee Related Services Fee Description
1 Police Inspection Review for Business License
a) Massage - Establishment
i) Initial
ii) Renewal
b) Massage - Therapist / Practitioner
i) Initial
ii) Renewal
d) Sexually Oriented Business
i) Initial
ii) Renewal
[a] Maximum permit fee established by State of California.

Cost Recovery Information
Current Fee
Current Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery Unit Notes
$273 300% $91 100% each
$91 100% $91 100% each
$273 300% $91 100% each
$91 100% $91 100% each
$273 150% $182 100% each
$91 100% $91 100% each
3 5.A.d
Packet Pg. 379
Attachment: Cost of Service - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City
Cost of Service Study for Analyzing User and Regulatory Fees Building Fees
Calculation of the Estimated Costs of Providing Fee Related Services Cost Recovery Information
Fee Description
Estimated
Labor Hours
Fully
Burdened
Hourly Rate
Estimated
Cost of
Service Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
A. Fees for Commonly Requested Building Permit Types
3 Residential Solar Photovoltaic System - Solar Permit
a) Residential Solar Photovoltaic System - Solar Permit - all inclusive up to 15kW - per kW

3.00 x $162 = $486 $320 66% $450 93% [a]
7 EV Charger - Residential 0.88 x $162 = $142 varies varies $142 100% 8 EV Charger - Commercial 1.42 x $162 = $230 varies varies $230 100% 22 Block/Masonry Wall
a) 0 - 100 ft 2.00 x $162 = $324 varies varies $324 100% b) Each Add'l 25 ft 0.10 x $162 = $16 varies varies $16 100% 23 Trash Enclosure 2.50 x $162 = $406 varies varies $406 100% each G. Building Plan Review Fees
1 Plan Check Fees
h) Standalone Plan Check 0.50 x $162 = $81 varies varies $81 100% per half hour H. Other Fees
18 Code Compliance Inspection Fee 1.00 x $162 = $162 varies varies $162 100% 19 Special / Other Inspection Fee 1.00 x $162 = $162 varies varies $162 100% 20 Mobile Home Permit Fees varies varies See Title 25 of the Housing & Community
varies
21 Permit Renewal Fee within 1 year of Issuance varies varies 50% varies 50% of original fee 22 Permit Renewal Fee over 1 year since Issuance varies varies 100% varies 100% of original fee 23 Refunds
a) Fees Erroneously Paid or Collected by the City x $162 = $0 varies varies 100% refund varies [b] b) Fees Prior to Work Being Commenced x $162 = $0 varies varies up to 80% refund of permit fee
varies [c]
c) 180 Days After Payment of Fees x $162 = $0 varies varies no refund varies [d] [b] The Building Official may authorize refunding of any fee paid, or portion thereof, which was erroneously paid or collected by the city. [c] No fees are refundable once the work covered by them is commenced. [d] Whether work has commenced or not, no fees are refundable more than 180 days after their payment. [a] California Government Code Section 66015(a)(1), establishes maximum fees for residential solar energy systems. For photovoltaic systems, fees shall not exceed $450 plus $15 per kW for each kilowatt above 15kW. For thermal systems, fees shall not exceed $450, plus $15 per kWth for each kilowatt thermal above 10kWth. Fees in excess of these amounts require written findings and resolution or ordinance. 4 5.A.d
Packet Pg. 380
Attachment: Cost of Service - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City
Cost of Service Study for Analyzing User and Regulatory Fees Code Enforcement Fees
Calculation of the Estimated Costs of Providing Fee Related Services Cost Recovery Information
Fee Description
Estimated
Labor Hours
Fully
Burdened
Hourly Rate County Fee
Estimated
Cost of
Service Current Fee
Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery Unit Notes
Code Enforcement Fees
3 Release of Notice of Pendency Fee
b) Each Additional Notice After the Initial Notice 0.83 x $151 + $20 = $145 varies varies $145 100% Business License Fees
8 Code Inspection for Business License, if Required 0.50 x $151 + $22 = $98 varies varies $98 100% 5 5.A.d
Packet Pg. 381
Attachment: Cost of Service - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City
Cost of Service Study for Analyzing User and Regulatory Fees Engineering Fees
Calculation of the Estimated Costs of Providing Fee Related Services Cost Recovery Information
Fee Description
Estimated
Labor Hours
Fully
Burdened
Hourly Rate
Estimated
Cost of
Service Current Fee
Current Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery Unit Notes
Grading / Project Improvements
7 Plan Review (First 3 Reviews):
o) Traffic Studies and Reports
i) Traffic Studies Scoping Agreement 2.50 x $197 = $493 Billed Hourly 89% $456 93% per agreement q) Water Quality Mgmt. Plan (WQMP)
iii) WQMP Plan (per sheet) 1.00 x $197 = $197 Billed Hourly 89% $182 93% per agreement iv) WQMP Plan Revisions (per sheet) 0.50 x $197 = $99 Billed Hourly 89% $91 93% per agreement v) WQMP Covenant 3.00 x $197 = $591 Billed Hourly 89% $547 93% per agreement 11 Encroachment Permits
l) Cut/Pot Hole 0.50 x $197 = $99 varies varies $91 93% 12 Research/Administrative
g) Misc Covenant Review & Approval 3.00 x $197 = $591 $400 68% $547 93% per sheet h) Erosion Control Plan (per sheet) 1.00 x $197 = $197 varies varies $182 93% per sheet i) Geotechnical/Soils Reports 2.50 x $197 = $493 varies varies $456 93% per report k) Streetlight Application
i) SCE Streetlight Application Review 1.50 x $197 = $296 Billed Hourly varies $273 93% per report ii) Streetlight Covenant 3.00 x $197 = $591 $400 68% $547 93% per report 16 Pool Drain Permit 0.25 x $197 = $49 $31 63% $37 75%
6 5.A.d
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Attachment: Cost of Service - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City
Cost of Service Study for Analyzing User and Regulatory Fees Fire Prevention Fees
Calculation of the Estimated Costs of Providing Fee Related Services Cost Recovery Information
Fee Description
Estimated
Labor Hours
Fully
Burdened
Hourly Rate
Estimated
Cost of
Service Current Fee
Current Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery Unit Notes
1 Water Based Fire Protection Systems (1)
b) Fire Sprinkler Commercial/Multi Family/Other - New System or Alteration i) Plan Review (up to 50 heads) 2.00 x $163 = $326 varies n/a $326 100% per review/correction ii) Inspection (up to 50 heads) 2.50 x $163 = $408 varies n/a $408 100% per installation c) Fire Sprinkler Commercial/Multi Family/Other - New System or Alteration i) Plan Review (each additional 25 heads, or fraction thereof) 0.25 x $163 = $41 varies n/a $41 100% per review/correction ii) Inspection (each additional 25 heads, or fraction thereof) 1.00 x $163 = $163 varies n/a $163 100% per installation g) Standpipe
i) Plan Review (per vertical standpipe) 3.00 x $163 = $489 $312 64% $489 100% per system ii) Inspection (per vertical standpipe) 2.00 x $163 = $326 $624 191% $326 100% per system 3 Alternative Automatic Extinguishing Systems (Dry, Wet, CO2, Halon, UL 300, Clean Agent, Spray Booth, Other) (2):b) Inspection 1.00 x $163 = $163 $351 215% $163 100% per system 4 Other Fire Construction Reviews and Inspections (2):
a) LPG, Cryogenics, Compressed Gas, Medical Gas, Battery Storage Systems, Industrial Oven, & other Fire Construction Permit
ii) Inspection
a) Battery Storage System 2.00 x $163 = $326 - n/a $326 100% per system b) Other Systems 1.00 x $163 = $163 - n/a $163 100% per system 5 Hazardous Activities Installation/Removal Permits Above Ground - Hazardous Materials Tank and/or Pipe Installation or Removal (1 tank, Includes Class I to Class II and sudden asphyxiants)(4):
a) Plan Review 1.50 x $163 = $245 0% $245 100% per system b) Inspection 1.00 x $163 = $163 0% $163 100% per system 6 Technical Report, Alternate Means & Methods
i) Plan Review 1.50 x $163 = $245 0% $245 100% per submittal ii) Inspection 1.00 x $163 = $163 0% $163 100% per submittal 7 Architectural - New Construction or Tenant Improvement Plan Check:
i) Plan Review 1.50 x $163 = $245 0% $245 100% per project ii) Inspection 1.00 x $163 = $163 0% $163 100% per project Permits to Operate (Type of Permit Activity)
8 Candles and Open Flames 1.00 x $163 = $163 $156 96% $163 100% 9 Dry Cleaning Plant 1.00 x $163 = $163 $156 96% $163 100% 10 Hazardous Materials Storage:
a) S1 occupancy, up to maximum quantities as permitted for S1 per code 2.00 x $163 = $326 $156 48% $326 100% b) F or H occupancy, up to maximum quantities as permitted per occupancy type per code

2.00 x $163 = $326 $156 48% $326 100%
c) B or M occupancy, up to maximum quantities as permitted per occupancy type per code

0.50 x $163 = $82 $156 191% $82 100%
7 5.A.d
Packet Pg. 383
Attachment: Cost of Service - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City
Cost of Service Study for Analyzing User and Regulatory Fees Fire Prevention Fees
Calculation of the Estimated Costs of Providing Fee Related Services Cost Recovery Information
Fee Description
Estimated
Labor Hours
Fully
Burdened
Hourly Rate
Estimated
Cost of
Service Current Fee
Current Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery Unit Notes
d) Miscellaneous moderate risk storage not specified herein. 1.00 x $163 = $163 $156 96% $163 100% per hour 11 Repair Garage 1.00 x $163 = $163 $156 96% $163 100%
12 Spraying and Dipping (No Spray Booth) 1.00 x $163 = $163 $156 96% $163 100% 13 Tire Storage 1.00 x $163 = $163 $156 96% $163 100%
14 Christmas Tree Lot 1.00 x $163 = $163 $156 96% $163 100% 15 Pyrotechnics Display 2.33 x $163 = $380 $156 41% $380 100% Other Miscellaneous Fees
16 Renewal of Expired Construction Permit 1.00 x $163 = $163 0% $163 100% 8 5.A.d
Packet Pg. 384
Attachment: Cost of Service - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City
Cost of Service Study for Analyzing User and Regulatory Fees Planning Fees
Calculation of the Estimated Costs of Providing Fee Related Services Cost Recovery Information
Fee Description
Estimated
Labor Hours
Fully
Burdened
Hourly Rate
Estimated
Cost of
Service Current Fee
Current Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery Unit Notes
CHRISTMAS TREE LOT PERMIT:
5 Christmas Tree Lot Permit: 1.75 x $198 = $346 $320 93% $346 100% flat fee 6 Christmas Tree Lot Deposit (Refundable) 1.00 x $198 = $198 $100 51% $109 55% flat fee DESIGN REVIEWS:
17 Design Review - Revision 22.00 x $198 = $4,348 $4,158 96% $4,348 100% minimum fee / initial deposit
19 HISTORICAL PRESERVATION APPLICATION PERMIT:

Application to Obtain Historic Designation 0.50 x $198 = $99 $100 101% $99 100% flat fee Certification of Appropriateness 9.00 x $198 = $1,779 $1,692 95% $1,779 100% flat fee Application to Remove or Downgrade Designation 14.00 x $198 = $2,767 $2,619 95% $2,767 100% flat fee PEDDLER PERMIT:
25 Peddler permit 1.50 x $198 = $296 $284 96% $296 100% flat fee PLANS:
31 Zone Ordinance Amendment 45.00 x $198 = $8,894 $8,505 96% $8,894 100% flat fee 9 5.A.d
Packet Pg. 385
Attachment: Cost of Service - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City
Cost of Service Study for Analyzing User and Regulatory Fees Police Department
Calculation of the Estimated Costs of Providing Fee Related Services Cost Recovery Information
Fee Description Officer
Records
Specialist Total Officer
Records
Specialist
Estimated
Cost of
Service Materials
Total Cost of
Service Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit
6 Vehicle Identification Number
(VIN) Verification (No Charge for
Cathedral City Residents)

0.50 0.10 0.60 x $182 $94 = $100 + $0 = $100 $0 0% $15 15% per request 10 5.A.d
Packet Pg. 386
Attachment: Cost of Service - 08.09.2023 (3851 : City User and Regulatory Fees Update) City of Cathedral City
Cost of Service Study for Analyzing User and Regulatory Fees Short Term Rental Permits
Calculation of the Estimated Costs of Providing Fee Related Services Cost Recovery Information
Fee Description
Estimated
Labor Hours
Estimated
Cost of
Service
Estimated
Cost of
Service Current Fee
Current Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery Unit Notes
Short-Term Rental Permits
2 Inspections
a) STVR - Health and Safety Inspection 0.58 x $151 = $88 $78 89% $85 96% each b) STVR - Health and Safety Reinspection 0.58 x $151 = $88 $78 89% $85 96% each 11 5.A.d
Packet Pg. 387
Attachment: Cost of Service - 08.09.2023 (3851 : City User and Regulatory Fees Update)

Cathedral City Page 1 of 2 Printed on 8/3/2023

Staff Report

City Council

Item No. 5.B

Meeting Date: August 9, 2023
From: Kevin Biersack, Financial Services Director
Title: CFD 2006-1, IA #18, Formation, Election and Ordinance Public Hearing

City Council

RECOMMENDATION:

For the City Council of the City of Cathedral City, acting on behalf of Improvement Area (IA) No. 18 of the City of Cathedral City Community Facilities District (CFD) 2006 -1 (law enforcement, fire, paramedic, park and general maintenance services), to adopt the following:

· Resolution of Formation determining the validity of prior proceedings

· Resolution Calling for a Special Election

· Resolution Canvassing the Results of the Special Election

· Introduce the 1st reading of an Ordinance Authorizing the Levy of a Special Tax

BACKGROUND:

On June 14, 2023, the City Council declared its intention to form Improvement Area No.18 of the City of Cathedral City Community Facilities District No. 2006 -1 (law enforcement, fire, paramedic, park maintenance and general maintenance services) (“CFD”) for the purpose of paying for additional law enforcement, fire, paramedic, park and general maintenance services within areas of new development.

DISCUSSION:

A public hearing has been set for August 9, 2023. As directed in the Resoluti on of Intention, David Taussig & Associates, Inc. prepared the Rate and Method of Apportionment (“RMA”), an analysis of the special tax to allow each property owner or resident, within the proposed district, to understand the annual amount required for payment.

5.B
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Cathedral City Page 2 of 2 Printed on 8/3/2023
New developments are conditioned to join CFD 2006 -1 and will join through an annexation process. The annexations will be processed in a timely manner, as new developments go through the approval processes. If formed, this CFD will provide a secure source of funding for the services described above that may not be taken away by Sacramento in the case of State budget cuts. It is proposed this Improvement Area will be formed within the CFD for the Canyon Springs Villas Apartments, a 48-unit project.

Provided there is no majority protest at this public hearing, the City Council may adopt the resolution forming the CFD. Waiver regarding election timelines from the property owner has been received, so an election can be held August 9, 2023 authorizin g the levy of a special tax. Should the proposition for the CFD pass with a two -thirds vote from the qualified voters (the landowners) within the CFD, the City Council may have the first reading of an Ordinance levying the special tax.

FISCAL IMPACT:

The proposed project is residential therefore, as identified in Table 1, the rate for Land Use Class of Residential, per Equivalent Dwelling Unit (“EDU”) for Fiscal Year (“FY”) 2023-2024, is $662.87. The Non-Retail Commercial/Industrial Property special tax is not applicable. This special tax increases (but does not decrease) by the percentage change in the Consumer Price Index, not to exceed one percent (1%) per Fiscal Year.

The proposed IA No. 18, Canyon Springs Villas Apartments Project of 48 units, will generate annual revenue in the amount of $31,817.76.

FIVE-YEAR STRATEGIC PLAN:

This action will further Goal C – Fiscal Stability and Sustainability

ATTACHMENTS:

CATHEDRAL CITY CFD 2006-1, IA #18 - RESOLUTION OF FORMATION CATHEDRAL CITY CFD 2006-1, IA #18 - RESOLUTION CALLING A SPECIAL

ELECTION
CATHEDRAL CITY CFD 2006-1, IA #18 - RESOLUTION CANVASSING RESULTS OF

THE SPECIAL ELECTION
CATHEDRAL CITY CFD 2006-1, IA #18 - ORDINANCE
RMA CFD 2006-1, IA 18 01
Cathedral City CFD 2006-1 IA 18 Boundary Map (Recorded)

5.B
Packet Pg. 389
RESOLUTION NO. 2023-_____

RESOLUTION OF FORMATION OF T HE CITY COUNCIL OF THE

CITY OF CATHEDRAL CITY DETERMINING THE VALIDITY OF
PRIOR PROCEEDINGS, ESTABLISHING IMPROVEMENT AREA NO.
18 OF THE CITY OF CATHEDRAL CITY COMMUNITY FACILITIES
DISTRICT NO. 200 6-1 ( LAW ENFORCEMENT, FIRE, PARAMEDIC ,

PARK MAINTENANCE AND GENERAL MAINTENANCE SERVICES)
WHEREAS, the City Council (the “Council”) of the City of Cathedral City , California (the “City”), has heretofore adopted Resolution No. 2023-16 stating its intention to fo rm Improvement Area No. 18 of the City of Cathedral City Community Facilities District No. 2006- 1 ( law enforcement, fire, paramedic, park maintenance and general services) ( the “District ”) pursuant to the Mello-Roos Community Facilities Act of 1982, as amended, (the “Act”); and WHEREAS, a copy of Resolution No. 2023-16, incorporating a description and map of the proposed boundaries of The District and setting forth the rate and method of apportionment and manner of collection of the special tax to be levied within the District, which will be used to finance a portion of the cost of providing police protection services, fire protection/paramedic services and park maintenance services that are in addition to those provided in the territory within the District prior to the formation of the District and do not supplant services already available within the territory of proposed to be included in the District, is on file with the City Clerk and incorporated herein by reference; and
WHEREAS, Resolution No. 2023-16 set August 9, 2023 as the date of the public hearing on the formation of the District and this Council held the said public hearing as required by law; and
WHEREAS, at said hearing all persons not exempt from the special tax desiring to be heard on all m atters perta ining to the form ation of the District were heard and a full and fair hearing was held; and
WHEREAS, at said hearing evidence was presented to the Council on said matters before it, and this Council at the conclusion of said hearing is fully advised in the premises;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CATHEDRAL CITY DOES HEREBY RESOLVE AS FOLLOWS:

Section 1 . Pursuant to Section 53325.1(b) of the Government Code, the Council finds and determines the proceedings prior hereto were valid and in conformity with the requirements of the Act.

Section 2. A community facilities district to be designated “Improvement Area No. 18 of the City of Cathedral City Community Facilities District No. 200 6-1 ( law enforcement, fire, paramedic, park maintenance and general maintenance services)” is hereby established pursuant to the Act.

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Attachment: CATHEDRAL CITY CFD 2006-1, IA #18 - RESOLUTION OF FORMATION (3835 : CFD 2006-1, IA #18, Formation, Election and 2 Section 3. The description and map of the boundaries of the District on file in the City Clerk’s office and as described in said Resolution No. 2023-16 and incorpora ted h erein by reference, shall be the boundaries o f the District. The map of the proposed boundaries of the District has been recorded in the Office of the County Recorder of Riverside County, California in Book 91, page 35 of the Book of Maps of Assessme nts and Community Facilities Districts (Instrument Number 2023-0177372).

Section 4. Except where funds are otherwise available, there shall be levied annually in accordance with procedures contained in the Act, a special tax sufficient to finance a po rtion of the cost of providi ng police protection, fire protection/paramedic and park maintenance se rvices that are in addition to those provided in the territory within The District prior to the formation of the District and do not supplant services already av ailable within the terri tory proposed to be included in the District. The rate and method of apportionment of the special tax and manner of collection is described in detail in Exhibit “A” attached hereto and incorporated herein by this reference. The special tax shall be utilized to pay for authorized services.

Section 5 . Pursuant to and in compliance with the provisions of Government Code Section 50075.1, the Council hereby establishes the following accountability measures pertaining to the levy by the District within the District of the special tax:

A. Such special tax shall be levied for the specific purposes set forth herein.

B. The proceeds of the levy of such special tax shall be applied only to the specific purposes set forth herein.

C. The Distri ct shall establish an ac count or accounts into whi ch the proceeds of such special tax shall be deposited.

D. The City Manager, or his or here designee, acting for and on behalf of the District, shall annually file a report with the Council as required purs uant to Government Code Section 50075.3.

Section 6. Upon recordation of a notice of special tax lien pursuant to Section 3114.5 of the Streets and Highways Code, a continuing lien to secure each levy of the special tax shall attach to all real property in the District, and this lien shall continue in for ce and effect until the special tax obligation is canceled in accordance with law or until collection of the tax by the City ceases.

Section 7. The Council finds that the proposed public services are neces sary to meet the increased demand put upon the City as a result of the development within the District.

Section 8. The Council finds that there is not an ad valorem property tax currently being levied on property within the proposed the District for the exclusive purpose of financing police, fire, paramedic and park maintenance services.

Section 9. Written protests against the establishment of the District , or against the furnishing of specified services or facilities or the levying of a specified special tax within the

5.B.a
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Attachment: CATHEDRAL CITY CFD 2006-1, IA #18 - RESOLUTION OF FORMATION (3835 : CFD 2006-1, IA #18, Formation, Election and 3 District, have not been filed by f ifty percent (50%) or more of the registered voters or property owners of one-half (1/2) or more of the area of land within the proposed the District.

Section 10. Written protests against the future annexa tion of the Future Annex ation Area, or against the furnishing of specified services or facilities or the levying of a specified special tax within such Future Annexation Area, have not been filed by fifty percent (50%) or more of the registered voters or p roperty owners of one -half (1/2) or more of the ar ea of land within the Future Annexation Area.

Section 11. The Office of the City Manager, 68700 Avenida Lalo Guerrero , Cathedral City, California 9 2234, ( 760) 770-0340, or its designee, is designated to be responsible for preparing annually a current roll of special tax levy obligations by assessor’s parcel number and for estimating future special tax levies pursuant to Section 53340.1 of the Government Code.

Section 12. The City Clerk is directed to certi fy and attest to this Resolution and to take any and all necessary acts to call, hold, canvass and certify an election or elections on the levy of the special tax, and the establishment of the appropriation limit.

PASSED, APPROVED and ADOPTED this 9th day of August, 2023 by the following votes:

AYES:

NOES:

MAYOR

ATTEST:

CITY CLERK

5.B.a
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Attachment: CATHEDRAL CITY CFD 2006-1, IA #18 - RESOLUTION OF FORMATION (3835 : CFD 2006-1, IA #18, Formation, Election and 4 APPROVED AS TO FORM:

_____________________________

CITY ATTORNEY

REVIEWED:

_____________________________

CITY MANAGER

5.B.a
Packet Pg. 393
Attachment: CATHEDRAL CITY CFD 2006-1, IA #18 - RESOLUTION OF FORMATION (3835 : CFD 2006-1, IA #18, Formation, Election and

EXHIBIT A

RATE AND METHOD OF APPORTIONMENT

OF SPECIAL TAX

5.B.a
Packet Pg. 394
Attachment: CATHEDRAL CITY CFD 2006-1, IA #18 - RESOLUTION OF FORMATION (3835 : CFD 2006-1, IA #18, Formation, Election and EXHIBIT “A”
RESOLUTION NO. 2023-_____

RESOLUTION OF T HE CITY COUNCIL OF THE CITY OF

CATHEDRAL CITY ACTING ON BEHALF OF IMPROVEMENT AREA
NO. 18 OF THE CITY OF CATHEDRAL CITY COMMUNITY
FACILITIES DISTRICT NO. 200 6-1 ( LAW ENFORCEMENT, FIRE,

PARAMEDIC, PARK MAINTENANCE AND GENERAL

MAINTENANCE SERVICES) CALLING A SPECIAL ELECTION
WHEREAS, the City Council (the “Council”) of the City of Cathedral City , California (the “City”), has heretofore adopted Resolution No. 2023-16 stating its intention to form Improvement Area No. 18 of the City of Cathedral City Community Facilities District No. 2006- 1 (law enforcement, fire, paramedic, park maintenance and general maintenance services) (the “District”) pursuant to the Mello -Roos Community Facilities Act of 1982, as amended, (the “Act”); and
WHEREAS, a copy of Resolution No. 2023-16, incorporating a description and map of the proposed boundaries of the District and setting forth the rate and method of apportionment and manner of collection of the special tax to be levied within the District, which will be used to finance a po rtion of the cost of providing police protection, fire protection/paramedic and park maintenance s ervices that are in addition to those provided in the territory within the District prior to the formation of the District and do not suppla nt services alread y available within the territory proposed to be included in the District, is on file with the City Clerk and incorporated herein by reference; and
WHEREAS, on August 9, 2023 this Council held a noticed hearing a s required by law relative to the proposed formation of the District; and WHEREAS, at said hearing all persons not exempt from the special tax desiring to be heard on all matters pertaining to the formation of the District were heard and a full and fair hearing was held; and
WHEREAS, at said hear ing e vidence was presented to this Council on said matters before it, and this Council at the conclusion of said hearing was and is fully advised in the premises; and
WHEREAS, this Council adopted its Resolution No. 2023-______ (the “Resol ution of Formation”) determining the validity of prior proceedings and establishing the District; and WHEREAS, the proposed special tax to be levied upon property within the District to finance the above referenced public services h as not been precluded by protest of the o wners of one-half (1/2) or more of the area of land within the District; and WHEREAS, this Council wishes to present to the qualified electors of the District a proposition to levy special taxes on property within the District;

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Attachment: CATHEDRAL CITY CFD 2006-1, IA #18 - RESOLUTION CALLING A SPECIAL ELECTION (3835 : CFD 2006-1, IA #18, Formation,

NOW, THEREFORE, THE CITY CO UNCIL OF THE CITY OF CATHEDRAL CITY DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. Pursuant to Government Code Section 53353.5, the Council hereby submits to the qualified electors of the District a proposition (the “Pr oposition”) to levy spec ial taxes on prop erty within the District in accordance with the rate and method specified in the Resolution of Formation. The Proposition is attached as Exhibit “A.” Section 2. A special election is hereby called for the District on the Proposition set forth in Section 1 above.

Section 3. The City Clerk shall hand deliver the ballot to the landowner immediately upon the adoption of this Resolution or shall have mailed the ballot in advance.

Section 4. The date of the special electi on for the District on the Proposition shall be on August 9, 2023. The voter ballot shall be returned to the City Clerk at 68700 Avenida Lalo Guerrero, Cathedral City, California 92234, no later than 5:30 o’clock p.m. on August 9, 2023.

Section 5. The Council finds and dete rmines that the re were no registered voters residing within the territory of proposed District at the time of the protest hearing and ninety (90) days prior thereto.

Section 6. The District shall constitute a single election precinct for the purpose of holding said election.

Section 7. The Council hereby directs that the election be conducted by the City Clerk of the City of Cathedral City, as the elections official.

5.B.b
Packet Pg. 396
Attachment: CATHEDRAL CITY CFD 2006-1, IA #18 - RESOLUTION CALLING A SPECIAL ELECTION (3835 : CFD 2006-1, IA #18, Formation, PASSED, APPROVED and ADOPTED this 9th day of August, 2023 by the following votes:

AYES:

NOES:

MAYOR

ATTEST:

CITY CLERK

APPROVED AS TO FORM:

_____________________________

CITY ATTORNEY

REVIEWED:

_____________________________

CITY MANAGER

5.B.b
Packet Pg. 397
Attachment: CATHEDRAL CITY CFD 2006-1, IA #18 - RESOLUTION CALLING A SPECIAL ELECTION (3835 : CFD 2006-1, IA #18, Formation, RESOLUTION NO. 2023-_____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CATHEDRAL CITY ACTING ON BEHALF OF IMPROVEMENT AREA
NO. 18 OF THE CITY OF CATHEDRAL CITY COMMUNITY
FACILITIES DISTRICT NO. 200 6-1 ( LAW ENFORCEMENT, FIRE,

PARAMEDIC, PARK MAINTENANCE AND GENERAL

MAINTENANCE SERVICES) CANVASSING THE RESULTS OF THE

SPECIAL ELECTION HELD WITHIN SAID DISTRICT
WHEREAS, the City Council of the City of Cathedral City, California (the “Council”) has previously conducted proceedings pertaining to the formation of Improvement Area No. 18 of the City of Cathedral City Community Facilities District No. 200 6-1 (law enforcement, fire, paramedic, park maintenance and general maintenance s ervices) ( the “District”), the rate and method of apportionment of a special tax to finance a portion of th e cost of providin g certain public services, and the calling of a special election in regard to the foregoing; and WHEREAS, on August 9, 2023 a special election was held within the District regarding the rate and method of apportionment of the proposed special tax; and WHEREAS, at such special election the proposal for the rate and method of apportionment and manner of collection of the special tax for the District was approved by the qualified electors of the District;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CATH EDRAL CITY DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. It is hereby determined that the election conducted within the District was duly conducted.

Section 2. The Council, acting as the legislative body of the District, is authorized to levy the special tax on behalf of District, as specified in Resolution No. 2023- __ adopted by the City Council on August 9, 2023.

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Attachment: CATHEDRAL CITY CFD 2006-1, IA #18 - RESOLUTION CANVASSING RESULTS OF THE SPECIAL ELECTION (3835 : CFD 2006-1, IA PASSED, APPROVED and ADOPTED this 9th day of August, 2023 by the following votes:

AYES:

NOES:

MAYOR

ATTEST:

CITY CLERK

APPROVED AS TO FORM:

_____________________________

CITY ATTORNEY

REVIEWED:

_____________________________

CITY MANAGER

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Attachment: CATHEDRAL CITY CFD 2006-1, IA #18 - RESOLUTION CANVASSING RESULTS OF THE SPECIAL ELECTION (3835 : CFD 2006-1, IA ORDINANCE NO. _____

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

CATHEDRAL CITY ACTING AS THE LEGISLATIVE BODY OF
COMMUNITY FACILITIES DISTRICT NO. 200 6-1 ( LAW

ENFORCEMENT, FIRE, PARAMEDIC , PARK MAINTENANCE AND

GENERAL MAINTENANCE SERVICES) OF THE CITY OF

CATHEDRAL CITY AUTHORIZING THE LEVY OF A SPECIAL TAX

WITHIN SAID DISTRICT

WHEREAS, on June 14 2023, the City Council (the “Council”) of the City of Cathedral City, California (the “City”) adopted Resolution No. 2023-16 stating its intention to form Improvement Area No. 18 of the City of Cathedral City Community Facilities District No. 2006- 1 (law enforcement, fire, paramedic, park maintenance and general maintenance services) (the “District”) pursuant to the Mello -Roos Community Facilities Act of 1982, as amended, (the “Act”); and
WHEREAS, n otice was published as required by law relative to the intention of the Council to form the District; and
WHEREAS, on August 9, 2023 this Council held a noticed public hearing as required by law relative to the det ermination to proceed w ith the formation of the District and the rate and method of apportionment and manner of collection of the special tax to be levied within the District to finance certain public services; and
WHEREAS, at said hearing all persons desi ring to be heard on all matters pertaining to the formation of the District were heard and a full and fair hearing was held; and WHEREAS, the Council subsequent to said hearing adopted Resolution No. 2023- __ (the “Resolution of Formation”) determining the validity of prior proc eedings relative to the formation of the District and establishing the District; and WHEREAS, the Council subsequent to said hearing adopted Resolution No. 2023- __ which called an el ection within the District for August 9, 2023 on the proposition of lev ying a special tax; and
WHEREAS, on August 9, 202 3, an election was held within the District in which the eligible electors approved by more than two-thirds vote the proposition of levying a special tax; NOW, THEREFORE, BE IT ORDAINED, by the City Counc il of the City o f Cathedral City as follows:

Section 1. A special tax is levied within the boundaries of the District pursuant to the formula set forth in Exhibit “A” attached hereto and incorporated by reference in an amount necessary to fina nce a portion of the cost of providing police p rotection, fire

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Attachment: CATHEDRAL CITY CFD 2006-1, IA #18 - ORDINANCE (3835 : CFD 2006-1, IA #18, Formation, Election and Ordinance Public protection/paramedic and park maintenance services that are in addition to those provided in the territory within the district prior to the formation of the district.

Section 2. This legislative body is hereby further authorized to provide, by resolution adopted as provided in Section 53340 of the Act, for the levy of the special tax in the then current tax year or future tax years, except that the special tax rates to be levied shall not exceed the maximum rates set forth in Exhibit “A”.

Section 3. All of the collections of the special tax shall be used as provided for in the Act and the Resolution of Formation.

Section 4. The above authorized special tax shall be collected in the same manner as ordinary ad valorem taxes ar e collected and sh all be subject to the same penalties and the same procedure and sale in cases of delinquency and provided for ad valorem taxes.

Section 5. The Mayor shall sign this ordinance and the City Clerk shall attest to such signature. The City Clerk is directed to cause the title and summary or text of the this ordinance, together with the vote thereon, to be published within fifteen (15) days after its passage at least once in a newspaper of general circulat ion publis hed and circu lated within the territorial jurisdiction of the City, and to post at the main office of the City a certified copy of the full text of the adopted ordinance along with the names of the Council Members voting for and against the ordinance.

Section 6. This ordinance relating to the levy of t he special tax takes effect and shall be in force from and after 30 days from the date of final passage. A copy of this ordinance shall be transmitted to the Clerk of the Board of Supervisors of Riverside County, the Asse ssor and the Treasurer-Tax Collector of Riverside County.

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Attachment: CATHEDRAL CITY CFD 2006-1, IA #18 - ORDINANCE (3835 : CFD 2006-1, IA #18, Formation, Election and Ordinance Public PASSED, APPROVED and ADOPTED this 9th day of August, 2023 by the following votes:

AYES:

NOES:

MAYOR

ATTEST:

CITY CLERK

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Attachment: CATHEDRAL CITY CFD 2006-1, IA #18 - ORDINANCE (3835 : CFD 2006-1, IA #18, Formation, Election and Ordinance Public

EXHIBIT A

RATE AND METHOD OF APPORTIONMENT

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Attachment: CATHEDRAL CITY CFD 2006-1, IA #18 - ORDINANCE (3835 : CFD 2006-1, IA #18, Formation, Election and Ordinance Public City of Cathedral City May 10, 2023
IA No. 18 of CFD No. 2006 -1 (Canyon Springs Villas Apartments ) Page 1

RATE AND METHOD OF APPORTIONMENT FOR
IMPROVEMENT AREA NO. 18 OF
COMMUNITY FACILITIES DISTRICT NO. 200 6-1
(CANYON SPRINGS VILLAS APARTMENTS )

OF THE CITY OF CATHEDRAL CITY
A Special Tax as hereinafter defined shall be levied on all Assessor’s Parcels in Improvement Area No. 18 (“IA No. 18”) of Community Facilities District No. 2006-1 of the City of Cathedral City ("CFD No. 2006-1") and collected each Fiscal Year commencing in Fiscal Year 2023-2024, in an amount determined by the Council through the application of the appropriate Special Tax for "Developed Property" as described below. All of the real property in IA No. 18, unless exempted by law or by the provisions hereof, shall be taxed for the purposes, to the extent and in the manner herein provided.

A. DEFINITIONS
The terms hereinafter set forth have the following meanings:
"Acre" or "Acreage" means the land area of an Assessor’s Parcel as shown on an Assessor's Parcel Map, or if the land area is not shown on an Assessor's Parcel Map, the land area shown on the applicable final map, parcel map, condominium plan, or other recorded County parcel map.
"Act" means the Mello -Roos Community Facilities Act of 1982, as amended, being Chapter 2.5, Division 2 of Title 5 of the Government Code of the State of California.
"Administrative Expenses" means the following actual or reasonably estimated costs directly related to the admin istration of IA No. 18: the costs of computing the Special Taxes and preparing the annual Special Tax collection schedules (whether by the City or designee thereof or both); the costs of collecting the Special Taxes (whether by the County or otherwise); the costs to the City,IA No. 18 or any designee thereof of complying with City or IA No. 18 disclosure requirements; the costs associated with responding to public inquiries regarding the Special Taxes; the costs of the City,IA No. 18 or any designee there of related to an appeal of the Special Tax; and the City’s annual administration fees and third party expenses. Administrative Expenses shall also include amounts estimated or advanced by the City or IA No. 18 for any other administrative purposes of IA No. 18, including attorney’s fees and other costs related to commencing and pursuing to completion any foreclosure of delinquent Special Taxes.
"Assessor's Parcel Map" means an official map of the Assessor of the County designating parcels by Assessor's Parcel number.

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Attachment: RMA CFD 2006-1, IA 18 01 (3835 : CFD 2006-1, IA #18, Formation, Election and Ordinance Public Hearing) City of Cathedral City May 10, 2023
IA No. 18 of CFD No. 2006 -1 (Canyon Springs Villas Apartments ) Page 2 "CFD Administrator" means an official of the City, or designee thereof, responsible for the annual administration of IA No. 18 as provided herein. "CFD No. 2006-1" means Community Facilities District No.2006-1 of the City. "City" means the City of Cathedral City.
"Consumer Price Index" means the Consumer Price Index published by the U.S. Bureau of Labor Statistics for "All Urban Consumers" in the Los Angeles - Anaheim - Riverside Area, measured as of the month of December in the calendar year which ends in the previous Fiscal Year. In the event this index ceases to be published, the Consumer Price Index shall be another index as determined by the CFD Administrator that is reasonably comparable to the Consumer Price Index for the City of Los Angeles.
"Council" means the City Council of the City, acting as the legislative body of CFD No. 2006-1.
"County" means the County of Riverside.
"Developed Prope rty" means, for each Fiscal Year, all Taxable Property for which a building permit for new construction was issued after March 1, 2021 and prior to May 1 of the previous Fiscal Year.
"Fiscal Year" means the period starting July 1 and ending on the follo wing June 30.
"Floor Area" for any Non-Residential Property means the total square footage of the building(s) located on such property, measured from outside wall to outside wall, exclusive of overhangs, porches, patios, carports, or similar spaces attached to the building but generally open on at least two sides. The determination of Floor Area shall be made by reference to the building permit(s) issued for such Assessor’s Parcel.
"Improvement Area No. 18 " means Improvement Area No. 18 of CFD No. 2006-1 (Canyon Springs Villas Apartments ), as identified on the boundary map for CFD No. 2006-1.
"Land Use Class" means any of the classes listed in Table 1. "Maximum Special Tax" means the Maximum Special Tax, determined in accordance with Section C.1 below, which can be levied in any Fiscal Year on any Assessor’s Parcel.
"Non-Residential Property" means all Assessor’s Parcels for which a building permit(s) was issued for a non-residential use.

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Attachment: RMA CFD 2006-1, IA 18 01 (3835 : CFD 2006-1, IA #18, Formation, Election and Ordinance Public Hearing) City of Cathedral City May 10, 2023
IA No. 18 of CFD No. 2006 -1 (Canyon Springs Villas Apartments ) Page 3 "Non-Retail Commercial/Industrial Property" means all Assessor’s Parcels of Developed Property that are considered Non -Residential Property and that are not Retail Commercial Property.
"Property Owner Association Property" means, for each Fiscal Year, any Assessor’s Parcel within the boundaries of IA No. 18 that was owned by or irrevocably offered for dedication to a property owner association, including any master or sub-association, as of January 1 of the previous Fiscal Year. "Public Property" means, for each Fiscal Year, (i) any property within the boundaries of IA No. 18 that was owned by or irrevocably offered for dedication to the federal government, the State, the City or any other public agency as of January 1 of the previous Fiscal Year; provided however that any property leased by a public agency to a private entity and subject to taxation under Section 53340.1 of the Act shall be taxed and classified in accordance with its use; or (ii) any property within the boundaries of IA No. 18 that was encumbered, as of January 1 of the previous Fiscal Year, by an unmanned utility easement making impractical its utilization for other than the purpose set forth in the easement.
"Residential Property" means all Assessor’s Parcels of Developed Property for which a building permit has been issued for purposes of constructing one or more residential dwelling units.
"Retail Commercial Property" means all Assessor’s Parcels of Non-Residential Property for which the building permit was issued for a retail sales tax generating use or which is being used primarily for a retail sales tax generating use, as determined by the CFD Administrator. However, if the land use of an Assessor’s Parcel changes and such Assessor’s Parcel no longer generates retail sales tax, such Assessor’s Parcel shall no longer be considered Retail Commercial Property and shall be classified and taxed according to its use, as determined by the CFD Administrator.
"Special Tax" means the special tax to be levied in each Fiscal Year on each Assessor's Parcel of Developed Property.
"State" means the State of California.
"Taxable Property" means all of the Assessor's Parcels within the boundaries of IA No. 18 which are not exempt from the Special Tax pursuant to law or Section E below.
"Undeveloped Property" means, for each Fiscal Year, all Taxable Property not classified as Developed Property.

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Attachment: RMA CFD 2006-1, IA 18 01 (3835 : CFD 2006-1, IA #18, Formation, Election and Ordinance Public Hearing) City of Cathedral City May 10, 2023
IA No. 18 of CFD No. 2006 -1 (Canyon Springs Villas Apartments ) Page 4 "Welfare Exemption" means, for each Fiscal Year, any Assessor's Parcel that is used exclusively for charitable, hospital, or religious purposes and that has a property tax welfare exemption as indicated in the County’s assessor’s roll finalized as of the last preceding January 1.

B. ASSIGNMENT TO LAND USE CATEGORIES
Each Fiscal Year, all Taxable Property within IA No. 18 shall be classified as Developed Property or Undeveloped Property and shall be subject to Special Taxes in accordance with the rate and method of apportionment determined pursuant to Section C. Residential Property shall be assigned to Land Use Class 1. Non-Retail Commercial/Industrial Property shall be assigned to Land Use Class 2.

C. MAXIMUM SPECIAL TAX

1. Developed Property
a. Maximum Special Tax
The Maximum Special Tax for Fiscal Year 2023-2024 for each Land Use Class is shown below in Table 1.

TABLE 1
Maximum Special Tax for Developed Property
For Fiscal Year 2023-2024
Improvement Area No. 18
Land Use
Class Description Maximum Special Tax
1 Residential Property $662.87 per unit
2 Non-Retail
Commercial/Industrial
Property
$0.1541 per square foot of
Floor Area
b. Increase in the Maximum Special Tax
On each July 1, commencing on July 1,2024, the Maximum Special Tax shall be increased (but not decreased) by the percentage change in the Consumer Price Index not to exceed one percent (1%) per Fiscal Year.

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Attachment: RMA CFD 2006-1, IA 18 01 (3835 : CFD 2006-1, IA #18, Formation, Election and Ordinance Public Hearing) City of Cathedral City May 10, 2023
IA No. 18 of CFD No. 2006 -1 (Canyon Springs Villas Apartments ) Page 5 c. Multiple Land Use Classes
In some instances an Assessor’s Parcel of Developed Property may contain more than one Land Use Class. The Maximum Special Tax that can be levied on an Assessor’s Parcel shall be the sum of the Maximum Special Taxes that can be levied for all Land Use Classes located on that Assessor’s Parcel.

2. Undeveloped Property
No Special Tax shall be levied on Undeveloped Property.

D. METHOD OF APPORTIONMENT OF THE SPECIAL TAX
Commencing with Fiscal Year 2023-2024 and for each following Fiscal Year, the Council shall levy the Special Tax on each Assessor’s Parcel of Developed Property at 100% of the applicable Maximum Special Tax.

E. EXEMPTIONS
No Special Tax shall be levied on Retail CommercialProperty, Property Owner Association Property, Public Property, or any Assessor’s Parcel that has a Welfare Exemption. However, should an Assessor’s Parcel no longer be classified as Retail Commercial Property, Property Owner Association Property, Public Property, or have a Welfare Exemption, its tax-exempt status will, without the necessity of any action by the Council, terminate.

F. APPEALS AND INTERPRETATIONS
Any landowner or resident may file a written appeal of the Special Tax on his/her property wi th the CFD Administrator, provided that the appellant is current in his/her payments of Special Taxes. During the pendency of an appeal, all Special Taxes previously levied must be paid on or before the payment date established when the levy was made. The appeal must specify the reasons why the appellant claims the Special Tax is in error. The CFD Administrator shall review the appeal, meet with the appellant if the CFD Administrator deems necessary, and advise the appellant of its determination.

If the CFD Administrator agrees with the appellant, the CFD Administrator shall eliminate or reduce the Special Tax on the appellant’s property and/or provide a refund to the appellant. If the CFD Administrator disagrees with the appellant and the appellant is dissatisfied with the determination, the appellant then has 30 days in which to appeal to the Council by filing a written notice of appeal with the City Clerk, provided that the appellant is current in his/her payments of Special Taxes. The second appeal must specify the reasons for its disagreement with the CFD Administrator’s determination.

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Attachment: RMA CFD 2006-1, IA 18 01 (3835 : CFD 2006-1, IA #18, Formation, Election and Ordinance Public Hearing) City of Cathedral City May 10, 2023
IA No. 18 of CFD No. 2006 -1 (Canyon Springs Villas Apartments ) Page 6 Interpretations may be made by the Council by ordinance or resolution for purposes of clarifying any vagueness or ambiguity in this Rate and Method of Apportionment.

G. MANNER OF COLLECTION
The Special Tax shall be collected in the same manner and at the same time as ordinary ad valoremproperty taxes; provided, however, that IA No. 18 may directly bill the Special Tax, may collect Special Taxes at a different time or in a different manner if necessary to meet its financial obligations, and may covenant to foreclose and may actually foreclose on delinquent Assessor’s Parcels as permitted by the Act.

H. TERM OF SPECIAL TAX
The Council is authorized to levy the Special Tax in perpetuity.

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Attachment: RMA CFD 2006-1, IA 18 01 (3835 : CFD 2006-1, IA #18, Formation, Election and Ordinance Public Hearing) SHEET 1 OF 1

ROUNDUP RD CATHEDRAL
CANYON
DRIVE
Reference is hereby made to the Assessor maps of the County of Riverside for a description of the lines and dimensions of each lot and parcel. RAMON 680-260-031

CORRAL ROAD
ROAD
CANYON
VISTA
ROAD
PROPOSED BOUNDARIES OF IMPROVEMENT AREA NO. 18 OF CITY OF CATHEDRAL CITY COMMUNITY FACILITIES DISTRICT NO. 2006-1 (CANYON SPRINGS VILLAS APARTMENTS) COUNTY OF RIVERSIDE STATE OF CALIFORNIA LEGEND Proposed Boundaries of Improvement Area No. 18 of City of Cathedral City Community Facilities District No. 2006-1 Assessor Parcel Line Assessor Parcel within Improvement Area No. 18: 680-260-031 Prepared by DTA
(1) Filed in the office of the City Clerk of the City of Cathedral City this t day of June.

G (2) T hereby certify that the within map showing the proposed boundaries of Improvement Area No. 18 of City of Cathedral City Community Facilities District No. 2006-1 (Canyon Springs Villas Apartments), Riverside County, State of California, was approved by the City Council at a regular meeting thereof, held on this 4tm day of June 2023, by its Resolution No. 2023-le Tracey R. Hermosillo, CMC, City Clerk of Cathedral City 2023.

Tracey R. Hermosillo, CMC, City Clerk of Cathedral City (3) Filed this a_ day of 2023, at the hour of Ms3 o'clock A m, in Book of Maps of Assessment and Community Facilities Districts at page 35 and as Instrument No. aoA3-0177372 in the office of the County Recorder of Riverside County, State of California. By_ana Fee ggs Deputy Peter Aldana Assessor-County Clerk-Recorder of Riverside County

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Attachment: Cathedral City CFD 2006-1 IA 18 Boundary Map

Cathedral City Page 1 of 3 Printed on 8/3/2023

Staff Report

City Council

Item No. 6.A

Meeting Date: August 9, 2023
From: John Corella, Director of Engineering/Public Works Title: 2024 Session Special Use Permit (SUP) for Yoga Classes in the Cathedral City Community Amphitheater funded through the Parks and Community Events Commission Events Budget

City Council

RECOMMENDATION:

To approve a Special Use Permit for the 2024 Session of the weekly yoga event in the Cathedral City Community Amphitheater (Amphitheater) as supported by the Parks and Community Events Commission (PACE); and, approve funding from the PACE Events budget of $3,150 for the instructors, incidentals and video of the event; and waive all SUP Application fees and Amphitheater rental charges.

BACKGROUND:

The Parks and Commu nity Events Commission (PACE) continues to provide opportunities to engage the community and provide awareness of the park resources available here in the City. As part of PACE’s charge, PACE is active in volunteering and supporting community events and related functions.

Included in the approved Fiscal Year s 2023-2024 and 202 4-2025 budgets, PACE is allocated $10,000 per year to be able to fund all, or portions thereof, events at parks within the City. This may include service s and/or materials, or a com bination thereof, related to the event to assist in the event’s success . All events initiated to receive funding from this budget item, are first vetted by the PACE and upon PACE’s favorable recommendation, these events are then brought before the City Council for approval for the funding. If the event will be using the Cathedral City Community Amphitheater (Amphitheater), a Special Use Permit (SUP) is also required.

The past two fiscal year s, the City Council has approved the necessary budget for materials and the instructor , and the respective SUP, for Yoga Classes in the Amphitheater. The free weekly yoga classes were held on Tuesday’s at 10:00am from February through April.

These yoga classes have been extremely well received by the community with an average of 50 to over 100 people or more in attendance on varying dates. PACE

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continues to receive many accolades for coordinating the event and continued requests that the Yoga in the Park event be continued this next fiscal year.

DISCUSSION:

Recapping above, the Yoga in the Park event was extremely well attended, so well in fact, that in the last fiscal year an additional Power Yoga class was added, back-to- back, each week after the first Gentle Yoga class.

At the May 2, 2022 PACE meeting, consideration for continuing the two weekly yoga classes at the Amphitheater was presented and submitted by PACE Vice Chair Baciu.

These free weekly Gentle and Power Y oga classes will be held on Tuesdays at 8:30 – 9:30 a.m. and 10:00 – 11:00 a.m., respectively within the Amphitheater from January 23 through March 26 of 2024. This will make a total of 20 classes for the 10 weeks.

The Gentle Yoga class would be taught by paid professional instructor Nicole Cuhney and the Power Yoga class by paid profession instruc tor Patti Wexler, both well-known yoga instructors in the valley. Volunteers, including PACE Vice Chair Antonio Baciu, will oversee the classes, hand out mats and clean up after each class. PACE agreed that the classes continue to promote the Amphitheater’s beautiful park setting.

PACE’s requested funding for the classes is listed as follows:

• $3,000 for the instructors’ 20 classes at $135 each class. • $300 for incidentals to put on the classes.
• $150 to video the event:

Total Yoga budget = $3,150

Note: Past funding for the classes paid for the wireless headset used by the instructors and extra mats and blocks for participants that do not have their own. These will all be reused again for these classes.

This PACE meeting item was unanimously recommended at the May 2, 2022 meeting, supporting the proposal and the respective requested budget of $3,000 in funding from the PACE Events budget. The recommendation also included this item to be forwarded to the City Council for approval.

PACE also requests that the SUP fee for this event be waived due to City sponsorship of the classes. The May 2, 2023 PACE Staff Report and the SUP Application for the classes are attached to this Staff Report for reference.

Overall, PACE is requesting that the Ci ty Council approve a Special Use Permit for the 2024 Session of the weekly yoga event in the Amphitheater, as supported by PACE; and approve funding from the PACE Events budget of $3,600 for the instructors,

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incidentals and video of the event; and, waive a ll SUP Application fees and Amphitheater rental charges.

FISCAL IMPACT:

This requested that the Yoga Classes funding of $ 3,150 will be funded from the fully available $10,000 PACE Events budget to be apportioned out of the FY 202 3-2024 Parks – PACE Community Events budget item 100 -500-510-511-8200-8201–M03511- OPS-PARKS-M&S.

FIVE-YEAR STRATEGIC PLAN:

GOAL F: EMBRACING, INCLUSIVE CITY
Objective: Cathedral City is valued and respected as a community that welcomes and embraces diversity, has an abundan ce of high quality and affordable housing options, and vibrant businesses. Our neighborhoods are attractive and well -maintained and issues surrounding homelessness have been compassionately addressed with thoughtful, coordinated, and collaborative programs.

Action F-6 Promote additional community events and celebrations.

ATTACHMENTS:

Agenda - Tuesday, May 2, 2023
Special Use Permit Application for 2024 Yoga in the Park

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Staff Report

Parks and Community Events Commission

Item No. 3

Meeting Date: May 2, 2023
Sponsors:

Title: Recommend approval to the City Council to continue Tuesday Yoga Classes in the Cathedral City Community Amphitheater from January 23rd to March 26, 2024 allocating $3,285 from the Small Events Budget

RECOMMENDATION:

For the Parks and Community Events Commission (PACE) to recommend approval to the City Council to continue Tuesday Yoga Classes in the Cathedral City Community Amphitheater from Ja nuary 23rd to March 26, 2024 allocating $3,285 from the Small Events Budget.

BACKGROUND:

The Parks and Community Events Commission (PACE) is continually looking for opportunities to support efforts to engage the community and provide awareness of the park resources available here in the city. As part of their charge, the PACE is active in volunteering and supporting community events and related functions.

This past year, as part of the Fiscal Year 2021 -2022 and 2022 -2023 budget process, PACE was allocated $6,000 per year to be able to fund all or portions thereof, of up to six small events at parks within the City. This may include services and/or materials, or a combination thereof. Any events initiated to receive this funding would be first vetted by PACE and once PACE completed a favorable recommendation, the event would be brought before the City Council for approval, typically for approval of a Special Use Permit (SUP).

In the past two (2) fiscal years, City Council approved Special Use Permit s (SUPs) for Yoga Classes in Cathedral City Community Am phitheater and budget ed funding for materials and instructors. The free weekly yoga classes were held on Tuesday at 10:00 am from January through March.

These yoga classes were extremely well received by the community with an average of 50 to 100 people or more in attendance on varying dates. PACE received many accolades for coordinating the event and requested that Yoga in the Park be continued this next fiscal year.
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Attachment: Agenda - Tuesday, May 2, 2023 (3856 : SUP for Yoga Classes in the CC Community Amphitheater - 2024)

DISCUSSION:

As cited above, the Yoga in the Park event was extremely well attended, so well attended that it is proposed to again, have two sessions back -to-back each week. One class is Gentle Yoga and a second class for Power Yoga . The Gentle Yoga class will serve the people who aren't at the power yoga level . This will make a total of 2 1 classes.

The proposed schedule and budget for Yoga in the Park for 2024 is as follows:

• Event to run: Tuesday January 23, 2024, through Tuesday March 26, 2024. • Two (2) classes:
• 8:30 - 9:30 a.m.: Gentle Yoga instructed by Nicole Cuhney • 10:00 - 11:00 a.m.: Power Yoga instructed by Patti Wexler

• The Proposed Budget: $3,285
• $2,835 for the instructor’s 21 classes at $135 each class. o Agree to 24-hour notice of cancellation or the instructors st ill get paid for the event.
• $300 for incidentals to put on the event.
• Video Event: $150

• Thus, the total Yoga budget = $3,285

It is recommended PACE get a head start on this item and approve the above budget with a recommendation for this to move fo rward for City Council approval. If approved by the PACE, the PACE Chairperson PACE will need to complete a Special Use Permit Application for the Cathedral City Community Amphitheater plac ing it on the August 9, 2023, City Council Agenda.

FUNDING SOURCE:

This requested event funding of $ 3,2850 will be funded from the PACE Small Events budget apportioned out of the FY 202 3-2024 Parks and Recreation Professional and Technical Services budget item 100-500-510-511-8600-8601. 3 Packet Pg. 18

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Attachment: Agenda - Tuesday, May 2, 2023 (3856 : SUP for Yoga Classes in the CC Community Amphitheater - 2024)

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Attachment: Special Use Permit Application for 2024 Yoga in the Park (3856 : SUP for Yoga Classes in the CC Community Amphitheater -

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Attachment: Special Use Permit Application for 2024 Yoga in the Park (3856 : SUP for Yoga Classes in the CC Community Amphitheater -

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Attachment: Special Use Permit Application for 2024 Yoga in the Park (3856 : SUP for Yoga Classes in the CC Community Amphitheater -

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Attachment: Special Use Permit Application for 2024 Yoga in the Park (3856 : SUP for Yoga Classes in the CC Community Amphitheater -

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Attachment: Special Use Permit Application for 2024 Yoga in the Park (3856 : SUP for Yoga Classes in the CC Community Amphitheater -

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Attachment: Special Use Permit Application for 2024 Yoga in the Park (3856 : SUP for Yoga Classes in the CC Community Amphitheater -

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Attachment: Special Use Permit Application for 2024 Yoga in the Park (3856 : SUP for Yoga Classes in the CC Community Amphitheater -

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Attachment: Special Use Permit Application for 2024 Yoga in the Park (3856 : SUP for Yoga Classes in the CC Community Amphitheater -

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Staff Report

City Council

Item No. 6.B

Meeting Date: August 9, 2023
From: John Corella, Director of Engineering/Public Works Title: Approval of the Parks and Community Events Commission (PACE) support of the Panorama Dog Park Halloween Dog
Costume Contest Event - 2023

City Council

RECOMMENDATION:

To approve $100 from the Parks and Recreation Commission's (PACE) FY 2023-2024 Events Budget to support the Panorama Dog Park Halloween Dog Costume Event - 2023.

BACKGROUND:

The Parks and Community Events Commission (PACE) continues to provide opportunities to engage the community and provide awareness of the park resources available here in the City. As part of PACE’s charge, PACE is active in initiating, volunteering and supporting community events and related functions.

Included in the approved Fiscal Years 2023 -2024 and 2024 -2025 budgets, PACE is allocated $10,000 per year to be able to fund all, or portions thereof, small events at parks within the City. This may include services and/or materi als, or a combination thereof, related to the event to assist in the event’s success. All events initiated to receive funding from this budget item, are first vetted by the PACE and upon PACE’s favorable recommendation, these events are then brought befor e the City Council for approval for the funding.

PACE is again initiating a new event to engage the community and bring awareness of the newest public park resource that the City has to offer, the “Panorama Dog Park.” The event is the Panorama Dog Park Halloween Dog Costume Event – 2023. The event will showcase the new dog park facility and bring community members, especially dog aficionados, together for a fun fill gathering. The Event is designed to encourage dog owners to dress up their canines in Halloween costume s and have their dog participate in a costume contest if so inclined.

DISCUSSION:

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At the June 6, 2023 PACE meeting, consideration for the Panorama Dog Park Halloween Dog Costume Event – 2023 (Event) was presented and submitted by PACE Vice-Chair Baciu. This Event will be held on October 30, 2023 from 10:00 a.m. to 11:30 a.m. within the confines of the Panorama Dog Park, with dogs big and small welcome (owners also).

The Event’s showcase will be the costume contest for those who want to participate with prizes given out for 1 st, 2 nd, and 3 rd place in the big or small dog category, respectively. PACE has successfully secured prizes for each category and has a sponsorship for refreshments as well.

Additionally, as part of the festiv ities, PACE Chair Hyland is coordinating an adopt -a- dog venue in conjunction with the Humane Society of the Desert, adjacent to the perimeter of the Dog Park during the Event. Hopefully some of the se canine orphans will have new permanent home after the Event.

The Event is free for all who want to come and participate, and having a dog is not required. This Event will be fun just to watch. A t the June 6 , 2023 PACE Meeting, PACE approved a recommended budget of $400 for the event, with $300 allocated fo r contest prize winners and $100 for refreshments. PACE recommended that this be forwarded to the City Council for the budget allocation approval.

In the time since the June PACE meeting, PACE has been able to get sponsors to donate the prizes for the contest winners and a sponsor for the refreshments.

Subsequently, in discussions with PACE Chair Hyland and PACE Vice -Chair Baciu, PACE is now only requesting that $100 for Event incidentals be approved if needed.

This PACE meeting item was unanimousl y recommended at the June 6, 2023 meeting, supporting the proposal and, at that time the respective requested budget of $400 in funding from the PACE Events budget. As cited prior, the funding request has now been reduced to $100. The recommendation also included that this item be forwarded to the City Council for approval.

Overall, PACE is requesting that the City Council approve the funding request of $100 from the PACE Events budget for Event incidentals.

FISCAL IMPACT:

This requested that the Pan orama Dog Park Halloween Dog Costume Event funding of $100 will be funded from the remaining available $6,850 PACE Events budget to be apportioned out of the FY 2023 -2024 Parks – PACE Community Events budget item 100-500-510-511-8200-8201–M03511-OPS-PARKS-M&S.

FIVE-YEAR STRATEGIC PLAN:

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issues surrounding homelessness have been compassionately addressed with thoughtful, coordinated, and collaborative programs.

Action F-6 Promote additional community events and celebrations.

ATTACHMENTS:

PACE Panorama Dog Park Halloween Dog Costume Event – 2023 Agenda - Tuesday, June 6, 2023

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Staff Report

Parks and Community Events Commission

Item No. 4

Meeting Date: June 6, 2023
Sponsors: Antonio Baciu, Commissioner
Title: Halloween Dog Costume Event at the Panorama Dog Park October 2023

RECOMMENDATION:

For the Parks and Community Events Commission (PACE) to recommend approval to the City Council for $400 from the PACE Small Events Budget in support of the Halloween Dog Costume Event at the Panorama Dog Park on October 30, 2023.

BACKGROUND:

Commissioner Antonio Baciu is requesting that the Parks and Community Events Commission (PACE) consider supporting an event at the Panorama D og Park in which would be advertised as the “ Halloween Dog Costume Event at the Panorama Dog Park.” This Event would encourage the owner of a dog(s) to dress up their canine up in a festive or scary Halloween costume and compete for prizes. This event would not only showcase the dogs, but it would also showcase the Panorama Dog Park.

The particulars of the event are as follows:

Event Date: Saturday, October 30, 2023
Time: 10:00 am to 11:30 am
Location: Panorama Park
Budget: $400.00 This cost may be reduced after seeking sponsors for the prizes.

Categories and Prizes:

Below represents what the winners would receive per category. The gift cards would be provided by either the PACE Small Events Budget or potential s ponsors of the event that PACE Commissioners will solicit for in the upcoming months prior to the Event.

Small Dogs
• 1st Prize: $75.00
• 2nd Prize: $50.00
• 3rd Prize: $25.00

Large Dogs
4 Packet Pg. 13

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Attachment: PACE Panorama Dog Park Halloween Dog Costume Event – 2023 Agenda - Tuesday, June 6, 2023 (3857 : Panorama Dog Park • 1st Prize: $75.00
• 2nd Prize: $50.00
• 3rd Prize: $25.00

The refreshment budget for this Event would be limited to $100.

Staff Liaison to the PACE is requesting that the PACE consider this item and, if supported, vote to recommen d approve the Halloween Dog Costume Event at the Panorama Dog Park and the respective budget. If approved, Staff would schedule this item to be presented to the City Council for the $400 budget approval at a meeting in August.

FUNDING SOURCE:

This requested event funding of $400.00 will be funded from the PACE Small Events budget apportioned out of the FY 2023 -2024 Parks and Recreation Professional and Technical Services budget item 100-500-510-511-8600-8601. 4 Packet Pg. 14

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Attachment: PACE Panorama Dog Park Halloween Dog Costume Event – 2023 Agenda - Tuesday, June 6, 2023 (3857 : Panorama Dog Park

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Staff Report

City Council

Item No. 6.C

Meeting Date: August 9, 2023
From: Ryan Hunt, Communications and Events Manager
Title: SUP #23-006 Mi Chavela Fest

City Council

RECOMMENDATION:

To approve Special Use Permit No. 2023-006 for the 2023 Mi Chavela Fest to be held on Saturday, Sept. 16, 2023, in the Festival Lawn Annex area.

BACKGROUND:

Michelada Music Festival in partnership with Luchador Brewing Company will feature food, fun, music and Micheladas . This event , scheduled for 4 -11 p.m. on Sa turday, Sept. 16, 2023, will let residents and visitors enjoy the michelada mix of multiple local and vendors across the country . Beer for the drinks will be provided by L uchador Brewing Company. Event organizers will also have live Lucha Libre and live entertainment for the whole family to enjoy.

DISCUSSION:

The Michelada Music Festival, in partnership with Luchador Brewing Company, celebrates Mexican Independence Day (Sept. 16, 2023) by bringing food, fun, music , and drinks to Downtown Cathedral City. The event will also feature a small car showcase, about 4-5 chavela vendors and 4-5 cultural and/or artisan vendors the whole family can enjoy.

The event is proposed to take place near Luchador Brewing and the Festival Lawn Annex and organizers are reques ting use of that space . Lucha Libre (wrestling) will be from 5pm - 6pm and again from 7pm - 8pm. This will be a public (ticketed) event.

Tickets will start at $10 for presale and $15 day of the event.

Event organizers will have guards conducting searche s at the entrance of the event, patrolling the inside of the event, checking IDs of those who wish to purchase alcoholic beverages and placing a special wristband on them, while keeping close eyes on bar areas. A total of 5 to 6 security personnel will be onsite for the event.

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Burrtec has been contacted and has agreed to supply multiple trash bins and scattered trash boxes. Clean up staff will be onsite. A clean-up/damage deposit of $600 or more may be required.

FISCAL IMPACT:

As a third-party event, the applicant must submit all necessary payments ($510 Special Use Permit application fee) and documentation to the City prior to the event.

Since this would be a new event in Cathedral City, the economic impact is unknown.

However, Communications & Events sees this as an opportunity to draw more foot traffic downtown, to provide affordable entertainment to residents and visitors and to increase customers frequenting our restaurants and small businesses in the downtown area.

FIVE-YEAR STRATEGIC PLAN:

Action F-6: Promote additional community events and celebrations.

ATTACHMENTS:

SUP 23-006 Mi Chavela Fest

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Cathedral City City CouncilAugust 9, 2023

Cathedral City City Council
August 9, 2023