Clovis City Council
July 7, 2025

July 07, 2025 - 1 - 12:12 PM A G E N D A • C I T Y C O U N C I L M E E T I N G

July 7, 2025 6:00 PM Council Chamber

In compliance with the Americans with Disabilities Act, if you need special assistance to access the City Council Chamber to participate at this meeting, please contact the City Clerk or General Services Director at (559) 324 -2060 (TTY – 711). Notificatio n 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the Council Chamber.

The Clovis City Council meetings are open to the public at the physical address listed above. There are numerous ways to participate in the City Council meetings: you are able to attend in person; you may submit written comments as described below; and you may view the meeting which is webcast and accessed at www.cityofclovis.com/agendas.

Written Comments

 Members of the public are encouraged to submit written comments at:
www.cityofclovis.com/agendas at least two (2) hours before the meeting (4:00 p.m.). You will be prompted to provide:

 Council Meeting Date
 Item Number
 Name
 Email
 Comment

 Please submit a separate form for each item you are commenting on.

 A copy of your written comment will be provided to the City Council noting the item number.

If you wish to make a verbal comment, please see instructions below.

 Please be aware that any written comments received that do not specify a particular agenda item will be marked for the general public comment portion of the agenda.

 If a written comment is received after 4:00 p.m. on the day of the meeting, efforts will be made to provide the comment to the City Council during the meeting. However, staff cannot guarantee that written comments received after 4:00 p.m. will be provided to City Council during the meeting. All written comments received prior to the end of the meeting will be made part of the record of proceedings.

Council Chamber, 1033 Fifth Street, Clovis, CA 93612 (559) 324-2060 www.cityofclovis.com
1 July 07, 2025 - 2 - 12:12 PM CAMPAIGN CONTRIBUTION PROHIBITIONS AND MANDATORY DISCLOSURE – Pursuant to Government Code section 84308, a Councilmember shall not accept, solicit, or direct a campaign contribution of more than $500 from any party or their agent, or from any participant or their agent, while a proceeding involving a license, permit, contract, or other entitlement for use is pending before the City or for 12 months after a final decision is rendered in that proceeding. Any Councilmember who has received a campaign contribution of more than $500 within the preceding 12 months from a pa rty or their agent, or from a participant or their agent, must disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use their official position to influence the decision.

Pursuant to Government Code section 84308, subdivision (e), any party to a covered proceeding before the City Council is required to disclose on the record of the proceeding any campaign contribution, including aggregated contributions, of more than $500 made within the pre ceding 12 months by the party or their agent to any Councilmember. The disclosure shall be made as required by Government Code Section 84308, subdivision (e)(1) and California Code of Regulations, Title 2, section 18438.8. No party or their agent, and no p articipant or their agent, shall make a campaign contribution of more than $500 to any Councilmember during the covered proceeding or for 12 months after a final decision is made in that proceeding. The foregoing statements do not constitute legal advice, and parties and participants are urged to consult with their own legal counsel regarding the applicable requirements of the law.

CALL TO ORDER

FLAG SALUTE - Councilmember Basgall

ROLL CALL

PUBLIC COMMENTS - This is an opportunity for the members of the public to address the City Council on any matter within the City Council’s jurisdiction that is not listed on the Agenda. In order for everyone to be heard, please limit your comments to 3 minutes or less, or 10 minutes per topic. Anyone wishing to be p laced on the Agenda for a specific topic should contact the City Manager’s office and submit correspondence at least 10 days before the desired date of appearance.

CONSENT CALENDAR - Items considered routine in nature are to be placed upon the Consent Calendar. They will all be considered and voted upon in one vote as one item unless a Councilmember requests individual consideration. A Councilmember’s vote in favor of the Consent Calendar is considered and recorded as a separate affirmative vote in favor of each action listed. Motions in favor of adoption of the Consent Calendar are deemed to include a motion to waive the reading of any ordinance or resolution on the Consent Calendar. For adoption of ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.

1. Administration - Approval - Minutes from the June 16, 2025, Special Council Meeting, and the June 16, 2025, Regular Council Meeting.

2. Administration - Adopt - Ord. 25 -09, R2023 -004, An ordinance of the City Council approving a rezoning of ±7.45 acres from the R-1-AH (Single-Family Residential Very Low Density) Zone District to the C-P (Administrative and Professional Office) Zone District. (Vote: 5-0)

3. Administration - Receive and File – Business Organization of Old Town (BOOT) Fourth Quarter Report, April through June 2025.
2 July 07, 2025 - 3 - 12:12 PM

4. Administration - Approval – Request from Our Lady of Perpetual Help Catholic Church for closure of a portion of Eighth Street to hold a small special event on October 12, 2025.

5. Administration – Approval – Award the Request for Proposals and approve the purchase of an Audio/Visual System for the Emergency Operation Center from One Diversified, LLC, in the amount of $245,966.55.

6. Administration – Approval – Waive the normal purchasing process and approve the purchase of thirty (30) Mobile Data Computers to LEHR Upfitters, LLC, in the amount of $ 175,171.30.

7. Administration - Approval – Waive Normal Purchasing Process and approve the purchases of replacement desktop computers and servers using competitively bid contracts with purchasing provisions for California State and Local government agencies.

8. Finance – Receive and File – Investment Report for the Month of December 2024.

9. Finance – Receive and File – Treasurer’s Report for the Month of December 2024.

10. Finance – Receive and File – Investment Report for the Month of January 2025.

11. Finance – Receive and File – Treasurer’s Report for the Month of January 2025.

12. General Services – Approval – Res. 25 -____, Approval of a Memorandum of Understanding between the City of Clovis and the Clovis Publi c Safety Employees Association.

13. General Services – Approval – Res. 25-___, Authorizing Amendments to the Principal Utilities Engineer classification in the Public Utilities Department.

14. General Services – Approval – Res. 25 -___, Adopting the Projects Administrator Classification with a Salary Range of $9,852 to $11,975 per month in the Planning and Development Services Department.

15. General Services – Approval – Res. 25-___, Authorizing Amendments to the City’s Classification and Compensation Plans by Revising the Classifications of Deputy Director of Information Technology and Information Technology Supervisor, and by Adopting the Classification of Information Technology Manager with a Monthly Salary Range of $11,206 to $13,402 in the Administration Department.

16. General Services – Approval – Res. 25-___, Authorizing Amendments to the City’s Classification Plan by Revising the Fire Captain Classification in the Fire Department.

17. General Services – Approval - Claim Rejection of the General Liability Claim on behalf of Juliana Morin.

18. Planning and Development Services – Approval – Res. 25-___, Final Map Tract 6457, located n ear the northeast corner of Shepherd Avenue and N. Sunnyside Avenue (Great Bigland, Inc., a California Corporation).

19. Planning and Development Services – Approval – Res. 25 -___, Annexation of Proposed Tract 6457, located near the northeast corner of Shepherd Avenue and N.

Sunnyside Avenue to the Landscape Maintenance District No. 1 of the City of Clovis. (Great Bigland, Inc., a California Corporation).

20. Planning and Development Services – Approval – Authorizing the City Manager to execute a consultant agreement between the City of Clovis and LSA Associates, Inc. in the amount of $149,289 for the preparation of the environmental studies for CIP 24- 22 Cottonwood Park Pedestrian Bridge.

21. Planning and Development Services – Approval – Authorize the City Manager to execute a purchase agreement and associated documents with Behymer/Minnewawa for a property located at 3778 East Behymer, Clovis, CA, LLC, in the amount of $3,700,000.
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22. Public Utilities – Approval – Continue Emergency Authorization for the City Manager to Approve and Sign a Contract for Emergency Water Main Repairs in an Amount Not to Exceed $250,000, Pursuant to Public Contract Code Section 22050.

23. Public Utilities – Approval – Waive Formal Bidding Requirements and Award a Contract to Calgon Carbon Corporation to Purchase and Replace Granular Activated Carbon (GAC) at Well 12 in the amount of $127,820.

COUNCIL ITEMS

24. Consider Approval – Appointments of the Measure Y Oversight Committee.

Staff: Briana Parra, City Clerk
Recommendation: Approve

25. Consider Approval - Res. 25 -___, A resolution appointing members of the General Plan Advisory Committee.

Staff: Lily Cha, Senior Planner
Recommendation: Approve

ADMINISTRATIVE ITEMS - Administrative Items are matters on the regular City Council Agenda other than Public Hearings.

26. Consider Approval - Res. 25 -___, A Resolution Confirming the Diagram and Assessments for the Fiscal Year 2025 -26 Annual Levy for Landscape Maintenance District No. 1; an d Declare Results of the Assessment Ballot Election Regarding a Proposed Assessment Increase in Benefit Zones 4 and 5 of Landscape Maintenance District No. 1.

Staff: Timothy Breshears, Parks Manager
Recommendation: Approve

27. General Services – Approval – Res. 25-___, Adopting Wage and Benefit Changes for City of Clovis Unrepresented Management Employees for FY 2025 -2026, FY 2026 - 2027, and FY 2027-2028.

Staff: Amy Hance, General Services Director
Recommendation: Approve

28. Consider Approval of various actions related to the acquisition of Fire Apparatus.

a. Consider Approval – Waive the City’s formal bidding requirements and authorize the sole-source ordering of a Pierce Velocity 107’ All -Wheel Steer Quint aerial fire truck replacement from Golden State Fire Apparatus in the amount of $2,303,126.93; and

b. Consider Approval – Waive the City’s formal bidding requirements and authorize the sole-source ordering of a new Pierce Triple Combination Pumper engine for Fire Station 1 from Golden State Fire Apparatus in the amount of $1,391,037.69; and

4 July 07, 2025 - 5 - 12:12 PM c. Consider Approval – Authorize the City Manager to sign the purchase agreements.

Staff: Chris Ekk, Fire Chief / Rob Wright, Battalion Chief Recommendation: Approve

PUBLIC HEARINGS - A public hearing is an open consideration within a regular or special meeting of the City Council, for which special notice has been given and may be required. When a public hearing is continued, noticing of the adjourned item is required as per Government Code 54955.1.

29. Consider various actions related to Annexation of Territory (Annexation #76, T6452 Northwest Corner Sunnyside / Perrin, T6467 Southeast Corner Minnewawa / Perrin, T6375 Northeast Co rner Minnewawa / Shepherd) to the City of Clovis Community Facilities District No. 2004-1 (Police and Fire Services).

a. Consider Approval - Res. 25-___, A Resolution annexing territory (Annexation #76) (T6452 Northwest Corner Sunnyside/Perrin, T6467 Sout heast Corner Minnewawa/Perrin, T6375 Northeast Corner Minnewawa/Shepherd) to the City of Clovis Community Facilities District No. 2004-1 (Police and Fire Services) and calling a special landowner election to annex territory (Annexation #76) to City of Clo vis Community Facilities District No. 2004-1 (Police and Fire Services).

b. Consider Approval - Res. 25-___, A Resolution of the City of Clovis declaring the results of a special landowner election and directing recording of the Notice of Special Tax Lien for City of Clovis Community Facilities District No. 2004 -1 (Police and Fire Services).

Staff: Angela Papazian, Deputy Finance Director
Recommendation: Approve

CITY MANAGER COMMENTS

COUNCIL COMMENTS

CLOSED SESSION - A “closed door” (not public) City Council meeting, allowed by State law, for consideration of pending legal matters and certain matters related to personnel and real estate transactions.

30. Government Code section 54956.9(d)(1)
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Case Name: Matthew Maciel v. City of Clovis, et al., Fresno County Superior Court Case No. 25CECG02450

31. Government Code section 54956.9(d)(4)
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Deciding whether to initiate litigation
One potential case

32. Government Code section 54956.9(d)(4)
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Deciding whether to initiate litigation
One potential case
5 July 07, 2025 - 6 - 12:12 PM

RECONVENE INTO OPEN SESSION AND REPORT FROM CLOSED SESSION

ADJOURNMENT

FUTURE MEETINGS

Regular City Council Meetings are held at 6:00 P.M. in the Council Chamber. The following are future meeting dates:

July 8 - Aug. 3 Summer Recess
Aug. 4, 2025 (Mon.)
Aug. 11, 2025 (Mon.)
Aug. 18, 2025 (Mon.)

6 PRELIMINARY - SUBJECT TO APPROVAL

CLOVIS CITY COUNCIL SPECIAL MEETING

June 16, 2025 4:00 P.M. Council Chamber

Meeting called to order by Mayor Mouanoutoua at 4:04

Roll Call: Present: Councilmembers Ashbeck, Basgall, Bessinger, Mayor Pro Tem Pearce, and Mayor Mouanoutoua

CLOSED SESSION – 4:04

Upon call, there was no public comment

Government Code Section 54957

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager

RECONVENE INTO OPEN SESSION AT 6:00 P.M. AND REPORT FROM CLOSED SESSION AT 6:00 P.M.

No Action taken.

Mayor Mouanoutoua adjourned the Special Closed Session meeting of the Council to the June 16, 2025, Regular Meeting.

Meeting adjourned: 6:00 p.m.

______________________________ ________________________________ Mayor City Clerk
7 AGENDA ITEM NO. 1.

PRELIMINARY - SUBJECT TO APPROVAL

CLOVIS CITY COUNCIL MEETING

June 16, 2025 6:00 P.M. Council Chamber

Meeting called to order by Mayor Mouanoutoua at 6:00
Flag Salute led by Councilmember Ashbeck

Roll Call: Present: Councilmembers Ashbeck, Basgall, Bessinger, Mayor Pro Tem Pearce Mayor Mouanoutoua

PUBLIC COMMENTS – 6:00

Steven Trevino, resident, spoke about crosswalks near kids' crossings and Clovis flag day event.

CONSENT CALENDAR – 6:04

Upon call, there was no public comment

Motion by Councilme mber Ashbeck, seconded by Councilmember Bessinger, that the items on the Consent Calendar be approved. Motion carried by unanimous vote.

1. Administration - Approval - Minutes from the June 9, 2025, Council Meeting.

2. Administration - Approval – Res. 25-62, Approval of the lease financing of Cisco Smartnet Three-Year Support Agreement from Cisco Capital in the amount of $232,771.84.

3. Fire – Approval – Waive Formal Bidding Requirements and Authorize the Purchase and Implementation of a New Fire Department Records Management System (RMS) in the amount of $52,573.34.

4. Fire – Approval – Res. 25-63, Designating an Applicants Agent with the State Office of Emergency Services (CalOES) for Disaster Assistance.

5. General Services – Approval of the Federal Transit Administration (FTA) Drug and Alcohol Policy for Clovis Transit and FTA Covered Safety-Sensitive Employees.

6. General Services – Approval of the Clovis Transit Public Transportation Agency Safety Plan (PTASP).

7. General Services – Approval of the Clovis Transit Title VI Policy.

8. General Services – Approval – Res. 25-64, Approval of a Memorandum of Understanding between the City of Clovis and the Transit Employees Bargaining Unit.

9. General Services – Approval – Res. 25-65, Approval of a Memorandum of Understanding between the City of Clovis and the Clovis Public Works Employees Association.

10. General Services – Approval – Res. 25-66, Approval of a Memorandum of Understanding between the City of Clovis and the Clovis Firefighters’ Association.

11. General Services – Approval – Res. 25-67, Approval of a Memorandum of Understanding between the City of Clovis and the Clovis Police Officers’ Association.

12. Public Utilities – Approval – Continue Emergency Authorization for the City Manager to Approve and Sign a Contract for Emergency Water Main Repairs in an Amount Not to Exceed $250,000, Pursuant to Public Contract Code Section 22050.

8 AGENDA ITEM NO. 1.

PRELIMINARY - SUBJECT TO APPROVAL

PUBLIC HEARINGS – 6:05

6:05 ITEM 13 - Consider various items associated with ±7.45 acres of land located on the southwest corner of West Herndon and North Peach Avenues. Alliant Hospitality, Inc., owner; RL Davidson, Inc., applicant.

Rose Caughlin, resident, spoke regarding air quality and soil contamination concerns.

Robert Davidson with RL Davidson, spoke regarding the hotel project design.

ITEM 13A - Consider Approval - Res. 25 -68, A resolution of the City Council adopting an environmental finding of a Mitigated Negative Declaration and a Mitigation Monitoring and Reporting Program for R2023-004, CUP2023-004, and CUP2023-005.

Motion for approval by Councilmember Bessinger, seconded by Councilmember Ashbeck. Motion carried by unanimous vote.

ITEM 13B - Consider Introduction – Ord. 25-09, R2023-004, An ordinance of the City Council approving a rezoning of ±7.45 acres from the R -1-AH (Single -Family Residential Very Low Density) Zone District to the C-P (Administrative and Professional Office) Zone District.

Motion for approval by Councilmember Bessinger, seconded by Councilmember Ashbeck. Motion carried by unanimous vote.

6:25 ITEM 14 - Conduct a Public Hearing and Consider Approval - Res. 25-69, A Resolution Approving the Engineer’s Report for Assessment District 95 -1, Blackhorse Estates, Confirming the Assessments for the 2025-26 Fiscal Year.

Upon call, there was no public comment.

Motion for approval by Councilmember Ashbeck, seconded by Councilmember Basgall. Motion carried by unanimous vote.

6:31 ITEM 15 - Consider Approval – Conduct Public Hearing and Close Assessment Ballot Election Regarding a Proposed Assessment Increase in Landscape Maintenance District No. 1.

Upon call, there was no public comment. The public hearing was closed at 6:33 p.m.

Motion by Councilmember Ashbeck, seconded by Councilmember Bessinger to close the public hearing and continue the consideration of the proposed assessment increase to July 7, 2025, for the announcement of the results of the assessment ballot tabulation for each Zone and determination of whether a majority protest exists for either Zone . Motion carried by unanimous vote.

CITY MANAGER COMMENTS – 6:39

City Manager Haussler several upcoming community events and updates: The Mobile Recreation Unit will host kid’s activities at Railroad Park on June 18, 2025, at 5 p.m.; the Youth Commission 9 AGENDA ITEM NO. 1.

PRELIMINARY - SUBJECT TO APPROVAL

applications will be accepted until Friday, June 20, 2025; Furry Freedom Fest will be held on June 28, 2025, at the Clovis Rodeo Grounds ; Freedom Fest July 4, 2025, at Lamonica Stadium ; Measure C workshop is scheduled for July 15, 2025, at the Clovis Transit Center; and a community meeting will be held June 1 7, 2025, at Reagan Elementary to discuss a new park in the Loma Vista area.

COUNCIL COMMENTS – 6:40

There was no formal Council direction for staff.

CLOSED SESSION – 6:42

ITEM 16 - Government Code Section 54957.6

CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Andrew Haussler, Paul Armendariz, Amy Hance, Jay Schengel, Scott Cross Employee organization:

All bargaining units and Unrepresented Employees

ITEM 17 - Government Code Section 54957

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager

RECONVENE INTO OPEN SESSION AND REPORT FROM CLOSED SESSION

No action taken.

ADJOURNMENT

Mayor Mouanoutoua adjourned the meeting of the Council to July 7, 2025.

Meeting adjourned: 8:35 p.m.

______________________________ ________________________________ Mayor City Clerk
10 AGENDA ITEM NO. 1.

TO: Mayor and City Council
FROM: Administration
DATE: July 7, 2025
SUBJECT: Administration - Adopt - Ord. 25-09, R2023-004, An ordinance of the City Council approving a rezoning of ±7.45 acres from the R -1-AH (Single- Family Residential Very Low Density) Zone District to the C -P (Administrative and Professional Office) Zone District. (Vote: 5-0) ATTACHMENTS: None.

This item was approved for introduction on June 16, 2025, with a unanimous vote.

Please direct questions to the City Manager’s office at 559-324-2060. 11 AGENDA ITEM NO. 2.

TO: Mayor and City Council
FROM: Administration
DATE: July 7, 2025
SUBJECT: Administration - Receive and File – Business Organization of Old Town (BOOT) Fourth Quarter Report, April through June 2025.

ATTACHMENTS: 1. Business Organization of Old Town (BOOT) Fourth Quarter Report, April through June 2025.

RECOMMENDATION
That the City Council receive and file the BOOT Fourth Quarter Report, April through June 2025.

EXECUTIVE SUMMARY
According to the 202 4–2025 agreement between the City of Clovis and the Business Organization of Old Town, BOOT is to submit quarterly reports to the City Manager and City Council. The amount to be funded is $15,000.

BACKGROUND
According to the 202 4-2025 agreement between the City of Clovis and the Business Organization of Old Town, BOOT is to submit quarterly reports to the City Manager and City Council detailing the progress of BOOT’s promotional and marketing activity. Attachment 1 is the Fourth Quarter Report, which includes April through June 2025 activities. The amount to be funded is $15,000.

FISCAL IMPACT
The amount to be funded is $15,000, which is called out in the 2024-2025 Budget.

REASON FOR RECOMMENDATION
The attached report meets the requirements established in the 2024-2025 agreement between the City of Clovis and the Business Organization of Old Town.

ACTIONS FOLLOWING APPROVAL
Staff will process payment to BOOT.

CONFLICT OF INTEREST
None.
12 AGENDA ITEM NO. 3.

Prepared by: Shawn Miller, Business Development Manager

Reviewed by: City Manager AH
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21 AGENDA ITEM NO. 3.

TO: Mayor and City Council
FROM: Administration
DATE: July 7, 2025
SUBJECT: Administration - Approval – Request from Our Lady of Perpetual Help Catholic Church for closure of a portion of Eighth Street to hold a small special event on October 12, 2025.

ATTACHMENTS: 1. Request from Our Lady of Perpetual Help

RECOMMENDATION
That the City Council approve the request from Our Lady of Perpetual Help (OLPH) for closure of a portion of Eighth Street to hold a small special event on October 12, 2025.

EXECUTIVE SUMMARY
Staff requests street closure on October 12, 2025, for a small special event organized by OLPH.

BACKGROUND
On June 4 , 2025, staff received a request from representatives from OLPH to obtain a Temporary Use Permit and Temporary ABC (California Alcoholic Beverage Control) license, as well as temporary street closure for Our Lady of Perpetual Help Parish Festival. The requested closure area is limited to Eighth Street between Harvard and Dewitt Avenues.

The boundaries and time of street closure has been reviewed by staff members from each department and there are no concerns.

Staff worked with OLPH to contact residents and property owners soliciting comments/concerns regarding this request. No comments or concerns have been received.

FISCAL IMPACT
The City of Clovis is positively impacted by community events. Local businesses benefit from large numbers of people visiting their neighborhood and the City of Clovis benefits from the increased tax revenue.

The promoters of this event will bear the cost of additional City services and any other additional services.

22 AGENDA ITEM NO. 4.

REASON FOR RECOMMENDATION
In previous years, more than 300,000 people have attended the various events held in Clovis annually, many of whom have returned to Clovis to patronize local businesses. This event will benefit the City’s economic development efforts.

ACTIONS FOLLOWING APPROVAL

1. Staff will notify OLPH of Council’s decision; and

2. Staff will work with OLPH to ensure that they provide security and cleanup of the event.

CONFLICT OF INTEREST
None.

Prepared by: Shawn Miller, Business Development Manager

Reviewed by: City Manager AH

23 AGENDA ITEM NO. 4.

ATTACHMENT 1
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32 AGENDA ITEM NO. 4.

TO: Mayor and City Council
FROM: Administration
DATE: July 7, 2025
SUBJECT: Administration – Approval – Award the Request for Proposals and approve the purchase of an Audio/Visual System for the Emergency Operation Center from One Diversified , LLC, in the amount of $245,966.55.

RECOMMENDATION
For the City Council to award the Request for Proposals and approve the purchase of an Audio/Visual System for the Emergency Operation Center from One Diversified , LLC, in the amount of $245,966.55.

EXECUTIVE SUMMARY
The current Audio/Visual (AV) system in the Public Safety Building’s Emergency Operations Center (EOC) was originally designed and installed in 2009. After more than 16 years of use, the system has become outdated. For example, it no longer supports the connection types that are standard in modern laptops, and replacement parts are increasingly difficult to source.

To address these challenges, staff issued a Request for Proposals (RFP) for a new system that would be user -friendly, adaptable to the EOC’s various room configurations, and capable of meeting both current and future AV demands. After evaluating the submissions, One Diversified, LLC presented the most comprehensive and responsive proposal.

BACKGROUND
The Emergency Operations Center (EOC) Room is often used for meetings, training, special events, as well as being the City’s Command Center during declared emergencies and other planned/unplanned activations. To support these activities, the room has an AV system that includes a projector, drop-down screen, multiple televisions and an integrated speaker system that was last upgraded in 2009.

After 16 plus years of operation, the current AV system is showing its age – for example, the platform does not support the latest connectivity standards that modern laptops and other devices exclusively use. Additi onally, replacement parts for the AV control system and other ancillary devices are no longer readily available.

33 AGENDA ITEM NO. 5.

A Request for Proposals (RFP) was issued for a modern and turnkey AV system that:

 Would be user-friendly by anyone needing to use the room for training, special events , and meetings,
 Provide the necessary technical backend infrastructure to support and connect to internal and external systems,
 Include a video wall system c apable of handling multiple inputs, user -defined configurations and enhanced video resolution to handle mapping, video and other high intensity graphics that may be needed during an emergency activation  And a system that would meet current and future AV needs in the EOC.

Staff received four responses (pricing below) and assembled an evaluation team with representatives from Public Safety and IT to review the proposals.

Vendor Name Bid Amount
EIDIM AV Technology $138,574.86
EKC Enterprises $186,780.60
One Diversified, LLC $245,966.55
Southland Technology $316,174.78

The selection criteria included a thorough review of the written proposal, the cost of the proposed system, the quality of the design and system components, the vendor’s qualifications and experience, and an in-depth evaluation of the proposed system’s technology specifications.

One Diversified , LLC, provided the most complete , technologically sound, and responsive proposal and was given the highest ranked score by the evaluation team . While their proposal was not the lowest priced, the overall proposed design best fit the EOC’s space requirements and many of the technical specifications are superior to the lower priced options. For example, in an apples-to-apples comparison of video resolution quality, One Diversified, LLC is proposing a video wall system capable of near 8K Ultra HD quality (Dual UHD – 7680 x 2160); whereas the two lower priced proposals are using the older standard (Full HD – 2700 x 1440 or less).

Vendor Name Number of
Screens Screen Size (ft) Resolution
EIDIM AV Technology 1 11.75 x 6.58 Full HD
(2700 x 1440)
EKC Enterprises 1 11.8 x 6.67 Full HD
(1920 x 1080)
One Diversified, LLC 8 15.83 x 4.5 Dual UHD
(7680 x 2160)
Southland Technology 12 23.75 x 4.5 Triple UHD
(11,520 x 2160)
34 AGENDA ITEM NO. 5.

While many City systems still use ‘Full HD’ resolution as their minimum standard, any changes or improvements would not be supported in the future. Additionally, the impact in this environment would be equivalent to showing one program or application at a time on the video wall, not the multiple sources of real-time data and information needed in an EOC activation.

When comparing the One Diversified proposal to the Southland Technology proposal, Southland Technology included more monitors (12) at a combined higher resolution. While their design was acceptable, they (Southland Technology) submitted the highest -priced proposal and it was not as complete and thorough as the others.

Support and serviceability was another important factor in the evaluation teams’ review. Having multiple screens instead of a single screen system makes it more serviceable in the long ter m.

Should the single screen fail, the entire system would be down; whereas replacing one of eight (or twelve) screens would still allow staff to use the system while the failed unit is repaired or a replacement is ordered.

Based on the evaluation teams thorough review, the technical systems comparison, and the overall system design, staff is recommending the award of this RFP to One Diversified, LLC.

FISCAL IMPACT
Sufficient funds were included in the IT budget for the 2025-2026 fiscal year. The cost for the equipment and implementation of this AV System for the Public Safety Emergency Operations Center is $245,966.55. Staff anticipates additional expenses may be necessary for electrical and structural modifications which are not to exceed $50,000.

REASON FOR RECOMMENDATION
The current AV system is no longer supported, some equipment is failing, and replacement parts are not available. One Diversified , LLC, provided the most complete, technically sound, and responsive proposal.

ACTIONS FOLLOWING APPROVAL
Staff will order the AV system and supporting equipment from One Diversified, LLC, and will commence any electrical and structural work necessary to install the new system.

CONFLICT OF INTEREST
None.

Prepared by: Jesse Velez, Information Technology Deputy Director

Reviewed by: City Manager AH

35 AGENDA ITEM NO. 5.

TO: Mayor and City Council
FROM: Administration
DATE: July 7, 2025
SUBJECT: Administration – Approval – Waive the normal purchasing process and approve the purchase of thirty (30) Mobile Data Computers to LEHR Upfitters, LLC, in the amount of $ 175,171.30.

RECOMMENDATION
For the City Council to waive the normal purchasing process and approve the purchase of thirty (30) Mobile Data Computers to LEHR Upfitters, LLC, in the amount of $175,171.30.

EXECUTIVE SUMMARY
Included in the 2025-2026 Budget are funds to purchase replacement Mobile Data Computers (MDCs). The MDCs increase efficiencies and provide connectivity to various applications and needed information while performing their duties in the field.

Staff went out with a Request for Proposals (RFP) from vendors using the City’s online bidding system in March 2025 and received fifteen (15) responses. On May 12, 2025, the RFP was awarded to LEHR Upfitters, LLC.

Staff is recommending that Council waive the normal purchasing process and approve the purchase of another thirty (30) MDCs to L EHR Upfitters, LLC, to outfit the Police Department’s remaining patrol vehicles with MDCs capable of running the latest windows version, updated security and other software applications.

BACKGROUND
Every police vehicle is outfitted with a Mobile Data Computer (MDC) to receive and send information on calls assigned to the officer.

In an effort to better serve the public by keeping officers on the street doing their duties, all MDCs are being standardized to a laptop configuration. This is consistent with what other public safety agencies across the nation have adopted. Utilizing laptop computers have helped achieve the following benefits:
 Reduced amount of down time.
 Easier to exchange laptops from one vehicle to the next.  Repair costs have been greatly reduced.
36 AGENDA ITEM NO. 6.

 Has reduced cost of deployment.
 Allowed for consistent environmental conditions for computers.

A Request for Propo sals was recently completed (May 2025) for a similar order of Panasonic Toughbook Mobile Data Computers. On Monday May 12, 2025, the City Council awarded the RFP and approved the purchase of thirty MDCs to LEHR Upfitters, LLC. They provided the most cost-effective and responsive proposal that included thirty (30) Panasonic Toughbook laptops, keyboards, docking stations, a five-year warranty, tax, and shipping in the amount of $5,836.88 per unit or $175,106.45.

Staff is recommending the purchase of another order of thirty Panasonic Toughbook Mobile Data Computers from LEHR Upfitters , LLC, for $175,171.30. The unit price has not changed ($5,836.88 per unit) but the slight increase is due to the change in the City’s sales tax rate.

The additional thirty units are needed to completely outfit the Police Department’s patrol vehicles with units capable of running the latest Windows 11 Operating System and other software , as Windows 10 will no longer be supported past October 2025. Therefore, instead of delaying the process and implementation by reissuing another RFP, staff is recommending that Council waive the normal purchasing process and approve this MDC purchase using the previously awarded RFP.

FISCAL IMPACT
The cost per unit, from LEHR Upfitters, LLC, remains at $5,836.88. Sufficient funds have been allocated in the FY2025-2026 Information Technology Division budget for the purchase of these Panasonic Toughbook laptops.

REASON FOR RECOMMENDATION
The City has standardized on Panasonic Laptops f or vehicles as they have proven to be very reliable and able to stand up to the rigors of the mobile work environment. Additionally, LEHR was awarded the Mobile Data Computer RFP in May 2025. They have verified that they are able to honor the pricing the y provided and working with them again will ensure cost -certainty and a consistent level of service.

ACTIONS FOLLOWING APPROVAL
Staff will purchase the budgeted Panasonic Laptops, and as they arrive, they will be set up and installed in the vehicles for immediate use.

CONFLICT OF INTEREST
None.

Prepared by: Jesse Velez, Information Technology Deputy Director

Reviewed by: City Manager AH
37 AGENDA ITEM NO. 6.

TO: Mayor and City Council
FROM: Administration
DATE: July 7, 2025
SUBJECT: Administration - Approval – Waive Normal Purchasing Process and approve the purchases of replacement desktop computers and servers using competitively bid contracts with purchasing provisions for California State and Local government agencies.

RECOMMENDATION
For the City Council to waive the normal purchasing process and approve the purchases of desktop computers and servers through the use of competitively bid contracts with purchasing provisions for California State and Local government agencies.

EXECUTIVE SUMMARY
Included in the 202 5-2026 Budget are funds to purchase computers for all departments and servers for applications. The computers and servers are to provide upgrades and replacement of obsolete, worn-out equipment and to equip new employees with computers. The computers are allocated to the various departments based on need. Upgrades are necessary to improve the work performance of clerical and technical positions. A portion of the computers to be purchased are to replace units that have high failure and repair rates or are unab le to run upgraded software. Staff recommends purchasing the replacement computers using previously competitively bid contracts with purchasing provisions for California State and Local government agencies.

BACKGROUND
The Information Technology Division is requesting approval to purchase computers and servers through other competitively bid contracts by other agencies, such as the California Multiple Award Schedule (CMAS). With the proliferation of competitively bid contracts with “piggy-back” provisions, the need to purchase in large quantities at one time is no longer necessary. These current contracts base their pricing on the ability of multiple State and Local government agencies to purchase equipment on an “as needed” basis, while still passing alon g quantity discounts. Other examples of these contracts are the Western States Contracting Alliance (WSCA) and the California Communities Purchasing Program (CCPP) sponsored by the League of California Cities.

38 AGENDA ITEM NO. 7.

When purchasing computers on an as needed basis, the city is able to set up and install the computers more efficiently when staffing is available, eliminating the need to have a large storage area for the computers and risk of potential loss due to theft or disaster. By purchasing when the computer is required, the City can still take advantage of price reductions.

As in the past, the City will continue to use the same evaluation criteria for selecting equipment.

This will include certification of the pr eloaded operating system and software, quality of components, software upgrade policy, price, compliance with the City’s standard specifications, product reliability, vendor reputation, and financial stability of the supplier and the computer manufacturer.

FISCAL IMPACT
There is $380,000 budgeted to fund the purchase of replacement computers, phones, servers, related software, licensing and peripherals.

REASON FOR RECOMMENDATION
The computers and servers are needed to increase the stability of the computi ng environment, increase productivity and to replace worn-out equipment. Purchasing through current contracts will allow the City the flexibility to install computers and servers on an as needed basis, purchase the most recent configurations offered by th e manufacturers, and receive the latest price reductions offered.

ACTIONS FOLLOWING APPROVAL
The City will purchase the budgeted desktop computers and servers from current competitively bid contracts as they are required. As the units arrive, they will b e set up and installed for staff that was designated to receive new computers during the budget process.

CONFLICT OF INTEREST
None.

Prepared by: Jesse Velez, Information Technology Deputy Director

Reviewed by: City Manager AH

39 AGENDA ITEM NO. 7.

TO: Mayor and City Council
FROM: Finance Department
DATE: July 7, 2025
SUBJECT: Finance – Receive and File – Investment Report for the Month of December 2024.

ATTACHMENTS: 1. Distribution of Investments

2. Monthly Investment Transactions

3. Certificates of Deposit

4. Municipal Securities

5. Corporate Securities

6. Graph of December 31, 2024 Treasury Rates

RECOMMENDATION
Staff recommends that the City Council receive and file the Investment Report for the Month of December 2024.

EXECUTIVE SUMMARY
Attached is the Investment Report for the month of December 2024. Shown in Attachment 1 is the distribution of investments which lists all the individual securities owned by the City with the book and market values. Book value is the actual price paid for the investment. Market value is the amount that the investment is worth if sold in the open market. The market value (which fluctuates daily) that is used in the report is as of the last working day of the month. Attachment 2 reflects the monthly investment transactions for the month of December 2024. Attachment 3 lists the certificates of deposit. Attachment 4 lists the municipal securities. Attachment 5 lists the corporate securities. Attachment 6 is a graph of Treasury rates on December 31, 2024.

The investment of the City’s funds is performed in accordance wit h the adopted Investment Policy. Funds are invested with the following objectives in mind:

1. Assets are invested in adherence with the safeguards and diversity of a prudent investor.

2. The portfolio is invested in a manner consistent with the primary emphasis on preservation of the principal, while attaining a high rate of return consistent with this guideline. Trading of securities for the sole purpose of realizing trading profits is prohibited.

40 AGENDA ITEM NO. 8.

3. Sufficient liquidity is maintained to provide a source for anticipated financial obligations as they become due.

4. Investments may be made, consistent with the Investment Policy Guidelines, in fixed income securities maturing in three years or less and can be extended to five years with the City Manager’s approval.

The Finance Department invests the City’s assets with an expectation of achieving a total rate of return at a level that exceeds the annualized rate of return on short -term government guaranteed or insured obligations (90 -day Treasury bills) a nd to assure that the principal is preserved with minimal risk of depreciation or loss. In periods of rising interest rates, the City of Clovis portfolio return may be less than that of the annualized 90 -day Treasury bill. In periods of decreasing interest rates, the City of Clovis portfolio return may be greater than the annualized 90-day Treasury bill. The current 90 -day Treasury bill rate (annualized) is 5. 14%. The rate of return for the City of Clovis portfolio is 3.65%. The goal for the City of Clovis investment return is 120% of the 90 -day Treasury bill rate. The current rate of return is 71% of the Treasury bill rate.

The Finance Department began investing in corporate securities in February 2024 to provide additional diversification and yield to the portfolio. To date, 22 corporate securities have been purchased at a net book value of $42,697,671 as of December 31, 2024. Their average yield is

4.40%, which is roughly 2 basis points higher than current yields on 5-year Treasury bonds.

In accordance with the Investment Policy, the investment period on each investment is up to three years and can be extended to five years with the City Manager’s approval. As of December 2024, the average investment life of the City’s investment portfolio is 1.85 years.

Current Investment Environment and Philosophy

During the month of December 2024, the federal funds rate target range was 4.25%-4.50%. On December 31, 2024, the Treasury yield curve increased from 3-month to 10-year notes.

Certificates of Deposit (CD’s)

The City purchases both negotiable and non-negotiable Certificates of Deposit (CD’s). Although negotiable CD’s can be traded, it is the City’s policy to buy and hold all CD’s. Negotiable CDs are held by U.S. Bank, a third-party custodian. Non-negotiable CDs are held in the City’s safe.

Purchases and Maturities

• 0 government securities were purchased.
• 1 government securities matured.
• 1 certificates of deposit totaling $250,000 was purchased. • 1 certificates of deposit totaling $250,000 matured.
• 0 municipal securities were purchased.
• 0 municipal securities were called or matured.
• 1 corporate security was purchased.
41 AGENDA ITEM NO. 8.
• 0 corporate securities were called or matured.

Market Environment

• During December, the federal funds target rate range was at 4.25%-4.50%. • On December 31, the yield curve increased from 3-month to 10-year notes. See Attachment 6, Graph of Treasury Rates on December 31, 2024.

BACKGROUND
State law (Government Code Section 53646(b)) requires that the City Treasurer provide quarterly reports on their investment activities to their governing body.

FISCAL IMPACT
None.

REASON FOR RECOMMENDATION
The Finance report is for information only and no action is required.

ACTIONS FOLLOWING APPROVAL
Staff will file the report.

CONFLICT OF INTEREST
None.

Prepared by: Angela Papazian, Deputy Finance Director

Reviewed by: City Manager AH

42 AGENDA ITEM NO. 8.

STATED

DAYS TO

MATURITY

NET BOOK MARKET YIELD TO INTEREST INVEST MATURIT Y FROM COST VALUE VALUE * MATURIT Y RATE DATE DATE 12/31/2024

GOV'T SECURITIES
FNMA 1,857,400 1,988,859 1,988,840 4.415% 0.500% 03/23/23 02/24/25 55 FNMA 930,300 994,464 994,290 4.338% 0.520% 03/23/23 02/25/25 56 FHLB 932,200 994,438 994,330 4.328% 0.625% 03/23/23 02/27/25 58 FHLB 3,980,000 3,998,924 3,982,280 1.922% 1.750% 02/28/22 02/28/25 59 FHLB 4,000,000 4,000,000 3,980,200 2.750% 2.750% 04/25/22 04/25/25 115 FAMCMTN 3,947,600 3,991,704 3,920,520 1.121% 0.750% 12/16/21 07/28/25 209 FHLB 5,000,000 5,000,000 4,978,450 3.600% 3.600% 08/30/22 08/28/25 240 FAMCMTN 4,948,500 4,990,928 4,877,600 0.869% 0.600% 10/14/21 09/08/25 251 FHLB 871,150 922,549 918,004 3.886% 0.500% 04/26/23 11/25/25 329 FHLB 4,963,000 4,990,687 4,800,400 0.750% 0.580% 09/08/21 02/11/26 407 FHLB 3,922,000 3,978,602 3,842,680 1.229% 0.750% 12/16/21 02/24/26 420 FHLB 2,751,000 2,894,145 2,877,180 3.916% 0.790% 05/17/23 03/16/26 440 FFCB 4,967,500 4,988,580 4,711,300 1.075% 0.940% 10/14/21 09/28/26 636 FHLB 3,649,200 3,852,318 3,778,880 3.342% 1.150% 06/29/22 10/28/26 666 FHLB 5,988,000 5,995,446 5,662,980 1.291% 1.250% 11/24/21 11/24/26 693 FHLB 5,127,757 5,050,789 4,800,350 1.580% 2.125% 01/20/22 12/11/26 710 FHLB 4,043,250 4,289,213 4,187,053 3.397% 1.020% 06/29/22 02/24/27 785 FHLB 4,550,000 4,786,168 4,672,172 3.173% 1.020% 08/17/22 02/24/27 785 FHLB 3,695,200 3,866,215 3,803,278 2.564% 0.900% 03/31/22 02/26/27 787 FHLB 6,072,400 6,417,998 6,313,522 3.737% 0.900% 01/19/23 02/26/27 787 FHLB 5,247,000 5,597,138 5,506,024 4.329% 0.900% 02/16/23 02/26/27 787 FHLB 5,050,770 5,367,137 5,313,255 3.971% 1.000% 12/14/22 02/26/27 787 FHLB 4,000,000 4,000,000 3,835,000 2.375% 2.375% 03/08/22 03/08/27 797 FFCB 5,160,000 5,463,372 5,366,040 3.996% 0.830% 03/23/23 02/22/28 1,148 FHLB 355,160 365,593 361,408 4.123% 1.125% 01/18/24 02/25/28 1,151 FFCB 2,123,750 2,230,951 2,241,375 4.812% 1.000% 09/27/23 03/02/28 1,157 FHLB 1,893,209 1,989,651 2,014,888 5.018% 1.000% 10/18/23 03/10/28 1,165 FHLB 3,124,500 3,082,410 3,011,370 3.553% 4.500% 05/17/23 03/10/28 1,165 FFCB 626,780 643,525 634,011 4.121% 1.370% 01/18/04 03/22/28 1,177 FFCB 6,102,000 6,067,646 5,907,900 3.501% 3.875% 04/26/23 04/25/28 1,211 FFCB 5,354,250 5,400,677 5,367,450 4.349% 3.740% 06/14/23 04/27/28 1,213 FFCB 2,955,000 2,968,416 2,989,470 4.814% 4.470% 07/12/23 06/22/28 1,269 FFCB 2,641,500 2,722,577 2,678,130 4.130% 1.230% 12/20/23 07/13/28 1,290 FHLMC 853,500 888,674 887,350 4.601% 1.100% 11/15/23 07/27/28 1,304 FNMA 848,800 885,081 884,010 4.613% 1.000% 11/15/23 07/28/28 1,305 FHLB 882,500 908,727 896,350 4.117% 1.300% 12/20/23 08/04/28 1,312 FHLB 2,981,700 2,986,205 3,037,950 4.892% 4.750% 10/18/23 09/08/28 1,347 FHLMC 842,300 878,396 877,040 4.614% 1.000% 11/15/23 10/19/28 1,388 SECURITIES TOTAL 127,239,175$ 130,438,202 $ 127,893,330 $ LAIF 48,646,660$ 48,646,660 $
Municipal Issuance 57,478,100$ 56,825,390 $
Corporate Securities 42,697,671$ 42,478,960 $
Sweep Account (Union Bank) 22,934,861$ 22,934,861 $ TOTAL CD'S 32,000,000$ 32,184,800 $
TOTAL INVESTMENTS 334,195,494$ 330,964,001 $
* Market values for securities obtained from US Bank.

City of Clovis
Distribution of Investments
As of December 31, 2024
ATTACHMENT 1
43 AGENDA ITEM NO. 8.

Activity Maturity
Institution Description Activit y Amount Market Value Rate Date Date Paccar Financial Corp Corp Purchase 2,000,000 1,957,000 4.000% 12/19/24 09/26/29 Merrick Bk South CD Purchase 250,000 250,000 4.050% 12/20/24 06/11/29 FHLB Gov. Sec. Maturity 1,735,000 1,729,600 0.500% 12/30/24 12/30/24 Medallion Bk Salt Lake CD Maturity 250,000 250,000 0.900% 12/20/24 12/20/24

PORTFOLIO DATA
Current Month (12/24)
Book Market
CD'S 32,000,000 $ 32,184,800 $
Gov't Securities* 130,438,202 127,893,330
Municipal Securities 57,478,100 56,825,390
Corporate Securities 42,697,671 42,478,960
LAIF 48,646,660 48,646,660
Sweep Account (Union Bank) 22,934,861 22,934,861
TOTAL 334,195,494 $ 330,964,001 $
Prior Month (11/24)
Three Months Previous (09/24)
Book Market Book Market
CD'S 32,000,000 $ 32,116,358 $ CD'S $32,000,000 $32,288,575 Gov't Securities* 132,021,224 129,604,615 Gov't Securities* 136,720,360 135,311,582 Municipal Securities 57,389,326 56,842,923 Municipal Securities 57,218,333 57,210,355 Corporate Securities 40,735,231 40,952,509 Corporate Securities 37,931,220 38,848,900 LAIF 58,646,660 58,646,660 LAIF 57,959,324 57,959,324
Sweep Account (Union Bank) 6,114,594 6,114,594 Sweep Account (Union Bank) 13,316,007 13,316,007 TOTAL 326,907,035 $ 324,277,659 $ TOTAL $335,145,244 334,934,743 $ Six Months Previous (06/24)
One Year Previous (12/23)
Book Market Book Market
CD'S $32,250,000 $31,974,833 CD'S $28,995,000 $28,689,096 Gov't Securities* 136,266,024 131,879,026 Gov't Securities* 154,368,102 150,412,489 Municipal Securities 57,393,714 55,984,820 Municipal Securities 55,334,718 54,350,950 Corporate Securities 29,748,493 29,596,620 Corporate Securities - - LAIF 57,312,667 57,312,667 LAIF 56,142,817 56,142,817
Sweep Account (Union Bank) 31,626,776 31,626,776 Sweep Account (Union Bank) 9,575,028 9,575,028 TOTAL $344,597,674 338,374,742 $ TOTAL 304,415,665 $ 299,170,380 $ *Adjusted Quarterly for Premium/Discount Amortization
As of December 31, 2024
Monthly Investment Transactions
City of Clovis
ATTACHMENT 2
44 AGENDA ITEM NO. 8.

MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST
Negotiable CDs COST PRICE RATE DATE DATE 12/31/24 FREQUENCY Beal Bank 250,000 249,655.00 0.950% 01/19/22 01/15/25 15 QUARTERLY Mountian Amer Fed 250,000 249,577.50 3.450% 08/31/22 02/28/25 59 QUARTERLY Barclays Bk 250,000 248,767.50 1.700% 03/09/22 03/10/25 69 QUARTERLY Goldman Sachs Bk 250,000 248,742.50 1.650% 03/09/22 03/10/25 69 QUARTERLY Safra National Bk 250,000 248,687.50 2.000% 03/23/22 03/24/25 83 QUARTERLY Pentagon Federal Cr Un 250,000 248,590.00 2.000% 03/28/22 03/28/25 87 QUARTERLY Beal Bank 250,000 248,675.00 2.200% 04/06/22 04/02/25 92 QUARTERLY JP Morgan Chase 250,000 248,760.00 2.500% 04/08/22 04/08/25 98 QUARTERLY First Natl Bank 250,000 248,547.50 2.200% 04/12/22 04/11/25 101 QUARTERLY One Community Bank 250,000 248,705.00 2.700% 04/29/22 04/29/25 119 QUARTERLY Americu Credit Union 250,000 248,760.00 2.800% 05/02/22 05/02/25 122 QUARTERLY Synchrony Bank Retail 250,000 248,895.00 3.100% 05/20/22 05/20/25 140 QUARTERLY Connexus Credit Union 250,000 248,795.00 3.000% 05/26/22 05/27/25 147 QUARTERLY Bmo Harris Bank 250,000 248,787.50 3.150% 06/17/22 06/17/25 168 QUARTERLY Saco Biddeford 250,000 248,447.50 2.850% 06/17/22 06/17/25 168 QUARTERLY Baxter Credit Union 250,000 249,050.00 3.400% 06/28/22 06/30/25 181 QUARTERLY Capital One Bank 250,000 248,990.00 3.350% 06/29/22 06/30/25 181 QUARTERLY American First Cr Un 250,000 248,757.50 3.250% 07/15/22 07/15/25 196 QUARTERLY Trustone Financial Cr Un 250,000 248,725.00 3.250% 07/19/22 07/21/25 202 QUARTERLY American Natl Bank 250,000 248,472.50 3.100% 07/27/22 07/28/25 209 QUARTERLY TCM Bank 250,000 248,827.50 3.350% 07/28/22 07/28/25 209 QUARTERLY Generations Bank 250,000 248,895.00 3.400% 08/03/22 08/04/25 216 QUARTERLY Direct Fed Credit 250,000 248,755.00 3.500% 08/17/22 08/18/25 230 QUARTERLY Resource One Credit 250,000 248,677.50 3.300% 08/17/22 08/18/25 230 QUARTERLY Skyone Fed Credit 250,000 249,102.50 3.600% 08/30/22 09/02/25 245 QUARTERLY Credit Union of Texas 250,000 249,140.00 3.600% 09/14/22 09/15/25 258 QUARTERLY Forbright Bank 250,000 248,865.00 3.500% 09/16/22 09/16/25 259 QUARTERLY Alabama Credit Union 250,000 249,047.50 3.600% 09/20/22 09/22/25 265 QUARTERLY Kemba Finl Credit Union 250,000 249,735.00 4.000% 09/21/22 09/22/25 265 QUARTERLY Ally Bank Sandy Utah 250,000 249,815.00 4.050% 09/29/22 09/29/25 272 QUARTERLY Farmers Merchants 250,000 249,302.50 3.750% 09/28/22 09/29/25 272 QUARTERLY Jefferson Finl FCU 250,000 249,982.50 4.150% 09/29/22 09/29/25 272 QUARTERLY Dort Finl Credit Union 250,000 249,760.00 4.000% 09/30/22 09/30/25 273 QUARTERLY First National Bank 250,000 249,275.00 3.625% 09/30/22 09/30/25 273 QUARTERLY Numerica Credit Union 250,000 250,285.00 4.200% 09/30/22 09/30/25 273 QUARTERLY Vystar Credit Union 250,000 250,375.00 4.350% 09/30/22 09/30/25 273 QUARTERLY 1st Financial Bank 250,000 250,015.00 4.150% 10/13/22 10/14/25 287 QUARTERLY Bell Bank Fargo 250,000 250,015.00 4.150% 10/13/22 10/14/25 287 QUARTERLY Pacific Alliance 250,000 250,110.00 4.200% 10/14/22 10/14/25 287 QUARTERLY Great Southern Bank 250,000 250,020.00 4.500% 10/20/22 10/20/25 293 QUARTERLY American Bank 250,000 250,365.00 4.350% 10/21/22 10/21/25 294 QUARTERLY Queensborough Natl Bank 250,000 250,215.00 4.100% 10/21/22 10/21/25 294 QUARTERLY Public Alliance Cr Un 250,000 250,727.50 4.500% 10/25/22 10/27/25 300 QUARTERLY First Citizens Bank 250,000 251,077.50 4.700% 10/28/22 10/28/25 301 QUARTERLY LCA Bank Corp 250,000 250,477.50 4.400% 10/28/22 10/28/25 301 QUARTERLY Sharonview Fed Cr Un 250,000 250,155.00 4.850% 10/31/22 10/31/25 304 QUARTERLY United Heritage Cr Un 250,000 251,325.00 4.700% 11/04/22 11/04/25 308 QUARTERLY Capital One Natl Assn 250,000 251,747.50 4.900% 11/16/22 11/17/25 321 QUARTERLY Spokane Teachers Cr Un 250,000 251,932.50 5.000% 11/23/22 11/23/25 327 QUARTERLY Morgan Stanley Private 250,000 250,615.00 4.750% 12/09/22 12/09/25 343 QUARTERLY Community Bank Topeka 250,000 250,392.50 4.300% 12/14/22 12/15/25 349 QUARTERLY Austin Telco Fed 250,000 251,932.50 4.950% 12/16/22 12/16/25 350 QUARTERLY Alliant Credit Union 250,000 252,365.00 5.100% 12/30/22 12/30/25 364 QUARTERLY First Technology Fed Cr Un 250,000 252,487.50 5.150% 06/30/23 12/30/25 364 MONTHLY Liberty First Cr Un 250,000 251,115.00 4.550% 01/17/23 01/19/26 384 QUARTERLY Capital Educators Fed Cr 250,000 251,147.50 4.550% 01/19/23 01/20/26 385 QUARTERLY Manufacturers Traders 250,000 250,610.00 4.250% 01/31/23 01/23/26 388 QUARTERLY City Natl Bank 250,000 250,360.00 4.350% 01/25/23 01/26/26 391 QUARTERLY Coastlife Cr Un 250,000 251,455.00 4.650% 02/13/23 02/13/26 409 QUARTERLY Achieve Finl Cr Un 250,000 251,472.50 4.650% 02/17/23 02/17/26 413 QUARTERLY California Cr Un Glendale 250,000 250,967.50 4.500% 02/23/23 02/23/26 419 QUARTERLY Truliant Fed Cr Un 250,000 251,405.00 4.600% 02/28/23 02/27/26 423 QUARTERLY Pioneer Fed Cr Un Mtn Home 250,000 251,415.00 4.600% 02/28/23 03/02/26 426 QUARTERLY Tradition Cap Bankk 250,000 251,257.50 4.600% 03/03/23 03/03/26 427 MONTHLY Alaska Fed Cr 250,000 251,795.00 4.650% 03/05/23 03/09/26 433 MONTHLY City of Clovis
Certificates of Deposit
As of December 31, 2024
ATTACHMENT 3
45 AGENDA ITEM NO. 8.

MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST
Negotiable CDs COST PRICE RATE DATE DATE 12/31/24 FREQUENCY City of Clovis
Certificates of Deposit
As of December 31, 2024
Mid Carolina Credit 250,000 252,582.50 4.600% 03/13/23 03/13/26 437 MONTHLY Blue Ridge Bank 250,000 252,587.50 4.500% 03/16/23 03/16/26 440 MONTHLY Northwest Bank 250,000 252,637.50 4.600% 03/17/23 03/17/26 441 MONTHLY Valleystar Credit Union 250,000 252,657.50 4.600% 03/20/23 03/20/26 444 MONTHLY First Community Bank 250,000 252,520.00 4.500% 03/22/23 03/23/26 447 MONTHLY Technology Credit Union 250,000 252,697.50 4.650% 03/23/23 03/23/26 447 MONTHLY Cibc Bank 250,000 252,492.50 4.650% 03/24/23 03/24/26 448 MONTHLY Signature Bank 250,000 252,685.00 4.500% 03/24/23 03/24/26 448 MONTHLY Point West Credit Union 250,000 252,807.50 5.000% 04/12/23 04/13/26 468 MONTHLY Flagstar Bank 250,000 252,890.00 4.650% 03/30/23 04/24/26 479 MONTHLY Utah Cmnty Credit Union 250,000 251,657.50 4.600% 04/26/23 04/27/26 482 MONTHLY Cross River Bank 250,000 251,865.00 4.650% 05/19/23 05/19/26 504 MONTHLY Raiz FCU 250,000 252,437.50 4.650% 05/24/23 05/26/26 511 MONTHLY Usalliance FCU 250,000 252,095.00 4.700% 05/26/23 05/26/26 511 MONTHLY Chartway Fed Cr Un 250,000 252,860.00 4.900% 06/09/23 06/09/26 525 MONTHLY Customers Bank 250,000 252,202.50 4.700% 06/14/23 06/15/26 531 MONTHLY Lafayette Fed Cr Un 250,000 253,107.50 4.950% 12/13/23 06/15/26 531 QUARTERLY Latino Cmnty Cr Un 250,000 253,020.00 4.900% 06/27/23 06/29/26 545 MONTHLY Leaders Cr Un 250,000 253,357.50 5.000% 06/30/23 06/30/26 546 MONTHLY Farmers Insurance 250,000 253,507.50 5.000% 07/21/23 07/21/26 567 MONTHLY Maine Svgs FCU 250,000 253,507.50 5.000% 07/21/23 07/21/26 567 MONTHLY Popular Bank New York 250,000 253,295.00 4.850% 09/06/23 09/04/26 612 QUARTERLY Freedom Northwest Cr Un 250,000 255,407.50 5.350% 09/19/23 09/18/26 626 QUARTERLY Amex National Bank 250,000 254,025.00 5.000% 09/20/23 09/21/26 629 QUARTERLY First Gty Bank 250,000 254,542.50 5.100% 10/13/23 10/13/26 651 MONTHLY Bridgewater Bank 250,000 254,707.50 5.100% 11/03/23 11/03/26 672 MONTHLY Taylorsville Svgs Bk 250,000 254,707. 50 5.100% 11/03/23 11/03/26 672 MONTHLY Mountain Comm Bk 250,000 252,262.50 4.500% 12/20/23 12/21/26 720 QUARTERLY American Bk Freedom 250,000 252,220.00 4.500% 12/22/23 12/22/26 721 QUARTERLY Rockland Fed Cr Un 250,000 252,740.00 4.600% 12/22/23 12/22/26 721 QUARTERLY Hughes Fed Cr Un 250,000 251,957.50 4.400% 01/29/24 01/29/27 759 QUARTERLY MVB Bk Inc Fairmont 250,000 251,157.50 4.250% 01/31/24 01/29/27 759 QUARTERLY Farmers & Merchants Tr Co 250,000 250,715.00 4.150% 01/30/24 02/01/27 762 QUARTERLY Oregon Cmnty Cr Un 250,000 251,425.00 4.300% 02/09/24 02/09/27 770 MONTHLY Valley Natl Bk 250,000 252,237.50 4.450% 02/21/24 02/22/27 783 MONTHLY CFBank Fairlawn 250,000 252,257.50 4.450% 03/05/24 03/05/27 794 QUARTERLY Haven Svgs Bk 250,000 252,522.50 4.500% 03/06/24 03/08/27 797 QUARTERLY Univest Natl Bk 250,000 253,020.00 4.600% 03/13/24 03/15/27 804 QUARTERLY First Natl Bk 250,000 253,095.00 4.600% 03/19/24 03/19/27 808 QUARTERLY Nicolet Natl Bk 250,000 253,105.00 4.600% 03/22/24 03/22/27 811 QUARTERLY People Bank Co 250,000 254,267.50 4.650% 03/30/23 03/30/27 819 MONTHLY United FID Bank FSB 250,000 253,185.00 4.600% 04/12/24 04/12/27 832 QUARTERLY Maine Cmnty Bk 250,000 253,890.00 4.700% 05/15/24 05/17/27 867 QUARTERLY Fahey Banking Co 250,000 253,907.50 4.700% 05/21/24 05/21/27 871 QUARTERLY Crown Bank Edina 250,000 253,635.00 4.650% 05/23/24 05/24/27 874 QUARTERLY Gilmer Natl Bk 250,000 254,270.00 4.750% 06/07/24 06/07/27 888 QUARTERLY First Fndtn Bk 250,000 255,165.00 4.900% 06/13/24 06/14/27 895 QUARTERLY Empower Fed Cr Un 250,000 255,260.00 4.900% 06/26/24 06/28/27 909 QUARTERLY Optum Bk Draper 250,000 254,035.00 4.700% 07/10/24 07/12/27 923 QUARTERLY Generations Cmnty Fed Cr Un 250,000 249,970.00 4.000% 08/21/24 08/23/27 965 QUARTERLY National Bk Superior 250,000 246,680.00 3.500% 10/08/24 10/08/27 1,011 QUARTERLY True Sky Cr Un 250,000 250,657.50 4.100% 11/06/24 11/08/27 1,042 QUARTERLY Workers Cr Un 250,000 250,645.00 4.100% 11/22/24 11/22/27 1,056 QUARTERLY Carroll County 250,000 253,827.50 4.650% 03/30/23 03/30/28 1,185 MONTHLY Discover Bank 250,000 252,700.00 4.350% 04/26/23 04/24/28 1,210 MONTHLY TTCU Fed Cr Un 250,000 258,275.00 5.000% 07/26/23 07/26/28 1,303 MONTHLY Wells Fargo Natl Bk 250,000 259,367.50 5.050% 11/14/23 11/14/28 1,414 MONTHLY Consumers Fed Cr Un 250,000 258,967.50 5.000% 11/16/23 11/16/28 1,416 MONTHLY San Francisco Fed Cr Un 250,000 252,227.50 4.250% 11/27/24 11/27/28 1,427 QUARTERLY Amerasia Bk 250,000 249,972.50 4.000% 02/15/24 02/15/29 1,507 MONTHLY Merrick Bk South 250,000 250,480.00 4.050% 12/20/24 06/11/29 1,623 QUARTERLY USF Fed Cr Un 250,000 253,650.00 4.350% 07/30/24 07/30/29 1,672 QUARTERLY Sallie Mae Bk 250,000 252, 987.50 4.300% 07/31/24 07/31/29 1,673 QUARTERLY Negotiable CD TOTAL 32,000,000$ 32,184,800$
CD TOTAL 32,000,000$ 32,184,800$ 46
AGENDA ITEM NO. 8.

NET BOOK MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST Municipal Securities VALUE PRICE RATE DATE DATE 12/31/24 FREQUENCY University CA Rev Bond 996,809 994,880 4.350% 09/15/22 05/15/25 135 QUARTERLY Antelope Valley CA Ref Bond 744,174 739,253 1.767% 05/12/22 08/01/25 213 QUARTERLY Chabot Las Positas Cmnty Clg Bond 1,473,145 1,461,154 0.880% 04/29/22 08/01/25 213 QUARTERLY Foothill De Anza Bond 819,694 818,960 0.906% 03/24/23 08/01/25 213 QUARTERLY San Dieguito High School Ref Bond 984,884 985,350 1.661% 10/13/22 08/01/25 213 QUARTERLY Santa Ana CCD Ref Bond 246,650 245,038 0.744% 05/12/22 08/01/25 213 QUARTERLY Orange County Water Dist Ref Bond 887,766 888,300 2.095% 10/13/22 08/15/25 227 QUARTERLY San Jose CA Txble Ser B 2,325,834 2,327,611 2.450% 10/13/22 09/01/25 244 QUARTERLY Los Angeles CA USD Ref Bond 1,003,238 957,820 1.455% 11/15/21 07/01/26 547 QUARTERLY Chabot Las Positas Cmnty Clg CA 3,398,592 3,331,397 1.080% 07/27/22 08/01/26 578 QUARTERLY Chaffey CA High School Ref Bond 1,540,463 1,523,481 2.475% 06/30/22 08/01/26 578 QUARTERLY Huntington Beach HS Dist Ref Bond 3,219,744 3,145,269 1.208% 04/29/22 08/01/26 578 QUARTERLY Placentia Yorba USD Ref Bond 1,078,911 1,054,367 1.070% 05/31/22 08/01/26 578 QUARTERLY San Diego CA Cmnty Ref Bond 464,323 456,074 2.299% 04/29/22 08/01/26 578 QUARTERLY San Ramon Valley CA USD Ref Bond 2,125,000 2,024,998 1.147% 11/03/21 08/01/26 578 QUARTERLY Sonoma Cnty Jr College Ref Bond 1,967,790 1,942,240 2.447% 06/30/22 08/01/26 578 QUARTERLY San Diego CA Pub Facs Ref Bond 1,581,828 1,552,671 1.812% 08/18/22 10/15/26 653 QUARTERLY CA ST Univ Rev Ref Bond 2,360,726 2,356,750 1.142% 02/17/23 11/01/26 670 QUARTERLY El Dorado CA Irr Dist Ref Bond 1,134,417 1,108,201 1.687% 08/18/22 03/01/27 790 QUARTERLY Rancho Santiago Cmnty Clg 2,221,806 307,326 1.106% 11/17/22 03/01/27 790 QUARTERLY University Gen Rev Bond 559,636 2,215,856 1.316% 10/13/22 05/15/27 865 QUARTERLY El Monte Ca Ref Bond 2,068,683 556,896 1.326% 03/24/23 06/01/27 882 QUARTERLY Los Angeles CA Dept Wtr Ref Bond 988,552 2,049,440 5.516% 04/27/23 07/01/27 912 QUARTERLY Colton CA Jt Uni Sch 844,588 986,733 1.603% 11/17/22 08/01/27 943 QUARTERLY Contra Costa Ref Bond 234,037 832,911 2.163% 09/15/22 08/01/27 943 QUARTERLY Corona Norco Ref Bond 504,165 237,490 2.297% 09/28/23 08/01/27 943 QUARTERLY Foothill De Anza CCD 1,012,814 502,481 1.473% 12/15/22 08/01/27 943 QUARTERLY Fremont CA Uni Sch Dist 1,111,929 1,009,965 1.113% 11/17/22 08/01/27 943 QUARTERLY Fremont CA USD Ref Bond 325,195 1,071,064 2.000% 05/31/22 08/01/27 943 QUARTERLY Marin CA Cmnty Clg Dist 261,816 326,434 3.330% 11/17/22 08/01/27 943 QUARTERLY Mount San Antonio Cmnty Clg 383,944 262,571 1.139% 11/17/22 08/01/27 943 QUARTERLY Mount San Antonio Ref Bond 2,934,810 384,855 2.329% 10/13/22 08/01/27 943 QUARTERLY Saddleback VY Uni Ref Bond 564,337 2,854,500 2.400% 08/10/22 08/01/27 943 QUARTERLY San Diego CA Com CD 1,353,398 562,040 2.407% 12/15/22 08/01/27 943 QUARTERLY San Ramon Valley Ref Bond 989,251 1,333,488 3.415% 09/15/22 08/01/27 943 QUARTERLY Santa Monica Cmnty Clg Ref Bond 428,527 975,760 3.050% 09/15/22 08/01/27 943 QUARTERLY Sierra CA Cmnty Clg Dist 184,082 428,614 1.129% 11/17/22 08/01/27 943 QUARTERLY William Hart CA Un High 307,744 184,108 1.174% 11/17/22 08/01/27 943 QUARTERLY San Jose CA Txble Ser B 868,018 868,613 2.600% 10/13/22 09/01/27 974 QUARTERLY Soquel Creek Cnty Ref Bond 502,363 494,528 1.445% 05/18/23 03/01/28 1,156 QUARTERLY Gardena Calif Pension Oblig 925,254 938,390 2.663% 10/19/23 04/01/28 1,187 QUARTERLY Beverly Hills Ref Bond 579,767 573,850 1.514% 06/15/23 06/01/28 1,248 QUARTERLY California Health FACS 724,268 731,789 3.378% 11/16/23 06/01/28 1,248 QUARTERLY Alameda Cnty Calif 524,036 524,097 3.519% 03/21/24 08/01/28 1,309 QUARTERLY Desert CA Cmnty College 926,813 918,710 2.023% 01/19/24 08/01/28 1,309 QUARTERLY Long Beach Calif Cmnty 679,045 677,017 2.337% 03/21/24 08/01/28 1,309 QUARTERLY Redondo Beach Ref Bond 598,580 608,074 1.430% 09/28/23 08/01/28 1,309 QUARTERLY San Ramon Valley CA Uni 1,654,600 1,653,852 1.670% 07/13/23 08/01/28 1,309 QUARTERLY Santa Ana College Impt 1,344,875 1,343,565 1.320% 07/13/23 08/01/28 1,309 QUARTERLY Santa Clarita CA Cmnty 911,970 905,200 1.563% 01/19/24 08/01/28 1,309 QUARTERLY William Hart CA High 906,778 897,740 1.429% 12/21/23 08/01/28 1,309 QUARTERLY Yosemite Calif Cmnty Clg 698,436 693,623 2.210% 12/21/23 08/01/28 1,309 QUARTERLY Mun. Securities TOTAL 57,478,100$ 56,825,390 $
Municipal Securities TOTAL 57,478,100$ 56,825,390 $
City of Clovis
Municipal Securities
As of December 31, 2024
ATTACHMENT 4
47 AGENDA ITEM NO. 8.

NET BOOK MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST Corporate Securities VALUE PRICE RATE DATE DATE 12/31/24 FREQUENCY Duke Energy Carolinas 1,958,056 1,942,040 3.950% 02/16/24 11/15/28 1,415 QUARTERLY Toyota MTR Cr Corp 1,993,430 1,986,820 4.650% 02/16/24 01/05/29 1,466 QUARTERLY Procter & Gamble Co 1,995,553 1,990,640 4.350% 02/16/24 01/29/29 1,490 QUARTERLY Air Products and Chemicals Inc 1,993,376 1,990,560 4.600% 07/29/24 02/08/29 1,500 QUARTERLY Texas Instrument Inc 2,008,157 1,994,580 4.600% 05/24/24 02/08/29 1,500 QUARTERLY Cummins Inc 2,027,210 2,012,480 4.900% 07/29/24 02/20/29 1,512 QUARTERLY Bristol-Myers Squibb Co 2,003,491 2,009,720 4.900% 05/24/24 02/22/29 1,514 QUARTERLY AstraZeneca Finance LLC 1,984,598 2,004,120 4.850% 04/19/24 02/26/29 1,518 QUARTERLY Cisco Sys Inc 2,016,838 2,011,760 4.850% 03/21/24 02/26/29 1,518 QUARTERLY Caterpillar Finl 2,017,745 2,010,620 4.850% 06/21/24 02/27/29 1,519 QUARTERLY Merck Co Inc 1,914,043 1,902,700 3.400% 03/21/24 03/07/29 1,527 QUARTERLY Blackrock Funding Inc 2,008,434 2,001,480 4.700% 03/21/24 03/14/29 1,534 QUARTERLY Adobe Inc 2,009,105 2,010,100 4.800% 05/24/24 04/04/29 1,555 QUARTERLY Home Depot Inc 1,993,124 2,017,700 4.900% 04/19/24 04/15/29 1,566 QUARTERLY Midamerican Energy Co 1,451,325 1,430,565 3.650% 11/20/24 04/15/29 1,566 QUARTERLY United Health Group 1,974,215 1,991,400 4.700% 04/19/24 04/15/29 1,566 QUARTERLY Glaxosmithkline Capital 1,901,755 1,891,200 3.375% 06/21/24 06/01/29 1,613 QUARTERLY John Deere Capital 2,011,618 2,007,360 4.850% 06/21/24 06/11/29 1,623 QUARTERLY Citibank NA 2,039,538 1,991,460 4.838% 08/15/24 08/06/29 1,679 QUARTERLY Honeywell Intl Inc 2,085,250 2,012,040 4.875% 09/27/24 09/01/29 1,705 QUARTERLY Unilever Capital Corp 1,353,513 1,335,195 2.125% 11/20/24 09/06/29 1,710 QUARTERLY Paccar Financial Corp 1,957,297 1,934,420 4.000% 12/19/24 09/26/29 1,730 QUARTERLY Corp. Securities TOTAL 42,697,671$ 42,478,960 $
Corporate Securities TOTAL 42,697,671$ 42,478,960 $
City of Clovis
Corporate Securities
As of December 31, 2024
ATTACHMENT 5
48 AGENDA ITEM NO. 8.

Treasury Rates as of December 31, 2024
3 month Treasury bill 4.37
6 month Treasury bill 4.24
2 Yr Treasury note 4.25
3 Yr Treasury note 4.27
5 Yr Treasury note 4.38
10 Yr Treasury note 4.58

CITY OF CLOVIS

FINANCE DEPARTMENT
DECEMBER 31, 2024 TREASURY RATES
As indicated in the above graph, treasuries increased from 3-month to 10-year notes. 0 1
2 3
4 5
6 3 month
Treasury bill
6 month
Treasury bill
2 Yr Treasury
note
3 Yr Treasury
note
5 Yr Treasury
note
10 Yr
Treasury note

INTEREST RATES

TREASURIES
TREASURY RATES ON DECEMBER 31, 2024
ATTACHMENT 6
49 AGENDA ITEM NO. 8.

TO: Mayor and City Council
FROM: Finance Department
DATE: July 7, 2025
SUBJECT: Finance – Receive and File – Treasurer’s Report for the Month of December 2024.

ATTACHMENTS: 1. Summary of Cash Balances

2. Summary of Investment Activity

3. Investments with Original Maturities Exceeding One Year

RECOMMENDATION
Staff recommends that The City Council receive and file the Treasurer’s Report for the Month of December 2024.

EXECUTIVE SUMMARY
Attached for the Council’s information is the Treasurer’s Report for the month ended December 31, 2024.

Pursuant to Section 41004 of the Government Code of the State of California, the City Treasurer is required to submit a monthly report of all receipts, disbursements, and fund balances.

Attachment 1 provides a summary of the beginning balance, total receipts, total disbursements, ending balance for all funds, and a listing, by fund, of all month end fund balances. Attachment 2 summarizes the investment activity for the month and distribution, by type of investment, held by the City. Attachment 3 lists all investments with original maturities exceeding one year as of the month ended December 31, 2024.

BACKGROUND
State law (Government Code Section 41004) requires that the City Treasurer shall submit to the City Clerk each month a written report and account ing of all receipts, disbursements, and fund balances.

FISCAL IMPACT
None.

REASON FOR RECOMMENDATION
The Finance report is for information only and no action is required. 50 AGENDA ITEM NO. 9.

ACTIONS FOLLOWING APPROVAL
Staff will file the report.

CONFLICT OF INTEREST
None.

Prepared by: Angela Papazian, Deputy Finance Director

Reviewed by: City Manager AH

51 AGENDA ITEM NO. 9.

Previous Balance $4,921,587.95
Deposits 47,880,652.87
Disbursements (44,379,847.40)
Current Balance 8,422,393.42$

FUNDS BALANCE
100 General Fund 322,791.85 $
201 Local Transportation 20,464,678.92
202 Parking and Business Improvements 229,611.07
203 Off Highway Use 75,978.39
204 Community Facilities District 2020-1 297,338.21 205 Senior Citizen Memorial Trust 64,558.59
207 Landscape Assessment District 6,523,272.86
208 Blackhorse III (95-1) Assessment District 10,118.55 209 Blackhorse III (95-1) Assessment District 2 21,641.46 275 HCD Block Grant Fund 740,557.95
301 Park & Recreation Acquisition 7,869,628.59
304 Affordable Housing 1,013,122.50
305 Refuse Equipment Reserve 2,808,492.27
310 Special Street Deposit Fund 57,409,302.15
314 Housing Successor Agency 449,392.02
402 1976 Fire Bond Redemption 25,446.16
404 1976 Sewer Bond Redemption Fund 439,084.37
501 Community Sanitation Fund 16,058,115.54
502 Sewer Service Fund 37,704,435.52
504 Sewer Capital Projects-Users 337,896.02
506 Sewer Capital Projects-Developer 4,968,519.14
507 Water Service Fund 45,622,324.07
508 Water Capital Projects-Users 7,617,675.60
509 Water Capital Projects-Developer 16,015,689.89 515 Transit Fund 9,093,409.21
540 Planning & Development Services 16,014,379.98
601 Property & Liability Insurance 174,649.75
602 Fleet Maintenance 29,098,884.82
603 Employee Benefit Fund 20,806,362.76
604 General Government Services 25,994,270.24
605 Facilities Maintenance 5,132,980.67
606 Information Technology 6,536,704.60
701 Curb & Gutter Fund 173,452.51
703 Payroll Tax & Withholding Fund 1,753,613.02
712 Temperance/Barstow Assmt Dist (98-1) 81,787.58 713 Shepherd/Temperance Assmt Dist (2000-1) 6,005.31 715 Supp Law Enforcement Serv 265,249.33
716 Asset Forfeiture 529,270.42
720 Measure A-Public Safety Facility Tax 2,136.14
736 SA Admin Trust Fund 1,421.40
741 SA Debt Service Trust Fund (137,500.14)
747 Housing Successor Trust Fund 1,137.98
SUBTOTALS 342,617,887.27$
999 Invested Funds (334,195,493.85)
TOTAL 8,422,393.42$
Statement of Cash Balances
As of December 31, 2024
City of Clovis
ATTACHMENT 1
52 AGENDA ITEM NO. 9.

Balance of Investments Previous Month End 326,907,034.81 $ Time Certificates of Deposit Transactions
Investments 250,000.00
Withdrawals (250,000.00)
Total CD Changes 0.00
Other Changes
Government Securities (1,583,022.00)
Local Agency Investment Fund (10,000,000.00)
Municipal Securities 88,774.00
Corporate Securities 1,962,440.00
Sweep Account 16,820,267.04
Total Other Changes 7,288,459.04
Balance of Investments Current Month End 334,195,493.85$ Insured CD's 32,000,000.00
Government Securities 130,438,202.10
Corporation Securities 42,697,671.00
Local Agency Investment Fund 48,646,660.11
Municipal Securities 57,478,099.55
Sweep Account 22,934,861.09
Investment Total 334,195,493.85$
For the month of December 31, 2024
City of Clovis
Distribution of Investments
As of December 31, 2024
City of Clovis
Summary of Investment Activity
ATTACHMENT 2
53 AGENDA ITEM NO. 9.

Investment
Balance At Stated
Institution Face Value Amortized Cost Maturity Rate
FNMA 2,000,000.00 1,988,859 2/24/2025 0.500%
FNMA 1,000,000.00 994,464 2/25/2025 0.520%
FHLB 1,000,000.00 994,438 2/27/2025 0.625%
FHLB 4,000,000.00 3,998,924 2/28/2025 1.750%
FAMCMTN 4,000,000.00 4,000,000 4/25/2025 2.750%
FAMCMTN 4,000,000.00 3,991,704 7/28/2025 0.750%
FHLB 5,000,000.00 5,000,000 8/28/2025 3.600%
FHLB 5,000,000.00 4,990,928 9/8/2025 0.600%
FHLB 980,000.00 922,549 11/25/2025 0.500%
FFCB 5,000,000.00 4,990,687 2/11/2026 0.580%
FHLB 4,000,000.00 3,978,602 2/24/2026 0.750%
FHLB 3,000,000.00 2,894,145 3/16/2026 0.790%
FHLB 5,000,000.00 4,988,580 9/28/2026 0.940%
FHLB 4,000,000.00 3,852,318 10/28/2026 1.150%
FHLB 6,000,000.00 5,995,446 11/24/2026 1.250%
FHLB 5,000,000.00 5,050,789 12/11/2026 2.125%
FHLB 4,500,000.00 4,289,213 2/24/2027 1.020%
FHLB 5,000,000.00 4,786,168 2/24/2027 1.020%
FHLB 4,000,000.00 3,866,215 2/26/2027 0.900%
FHLB 6,800,000.00 6,417,998 2/26/2027 0.900%
FHLB 5,700,000.00 5,597,138 2/26/2027 0.900%
FHLB 6,000,000.00 5,367,137 2/26/2027 1.000%
FHLB 4,000,000.00 4,000,000 3/8/2027 2.375%
FHLB 6,000,000.00 5,463,372 2/22/2028 0.830%
FHLB 400,000.00 365,593 2/25/2028 1.125%
FFCB 2,500,000.00 2,230,951 3/2/2028 1.000%
FHLB 3,000,000.00 1,989,651 3/10/2028 4.500%
FFCB 2,245,000.00 3,082,410 3/10/2028 1.000%
FFCB 700,000.00 643,525 3/22/2028 1.370%
FFCB 6,000,000.00 6,067,646 4/25/2028 3.875%
FFCB 5,500,000.00 5,400,677 4/27/2028 3.740%
FFCB 3,000,000.00 2,968,416 6/22/2028 4.470%
FFCB 3,000,000.00 2,722,577 7/13/2028 1.230%
FHLMC 1,000,000.00 888,674 7/27/2028 1.100%
FNMA 1,000,000.00 885,081 7/28/2028 1.000%
FHLB 1,000,000.00 908,727 8/4/2028 1.300%
FFCB 3,000,000.00 2,986,205 9/8/2028 4.750%
FHLMC 1,000,000.00 878,396 10/19/2028 1.000%
Government Maturities Exceeding One Year
As of December 31, 2024
City of Clovis
ATTACHMENT 3
54 AGENDA ITEM NO. 9.

Investment
Balance At Stated
Institution Face Value Amortized Cost Maturity Rate
UC General Revenue Bonds 1,000,000.00 996,809.00 5/15/2025 3.050% Antelope Valley Comm Coll 750,000.00 744,173.50 8/1/2025 1.767% Chabot Las Positas Comm Coll 1,490,000.00 1,473,145.00 8/1/2025 0.880% Foothill De Anza Ref Bds 2021B 835,000.00 819,693.50 8/1/2025 0.906% San Dieguito USD GO Bonds 1,000,000.00 984,884.00 8/1/2025 1.661% Santa Ana Coll Improv Dist 250,000.00 246,649.50 8/1/2025 0.744% Orange County Water Dist 900,000.00 887,766.00 8/15/2025 2.095% San Jose Ca Taxable Series B 2,355,000.00 2,325,833.50 9/1/2025 2.450% LA CUSD GO Bonds 1,000,000.00 1,003,238.00 7/1/2026 1.455% Chabot Las Positas Comm Coll 3,505,000.00 3,398,592.00 8/1/2026 1.080% Chaffey Joint Union HS 1,565,000.00 1,540,462.50 8/1/2026 2.475% Huntington Beach Union HS 3,305,000.00 3,219,744.00 8/1/2026 1.208% Placentia Yorba Linda USD 1,110,000.00 1,078,911.00 8/1/2026 1.070% San Diego Comm Coll Dist 470,000.00 464,323.00 8/1/2026 2.299% San Ramon Valley CUSD 2,125,000.00 2,125,000.00 8/1/2026 1.147% Sonoma County Jr Coll Dist 2,000,000.00 1,967,790.00 8/1/2026 2.447% San Diego Pub Facilities Dist 1,625,000.00 1,581,828.00 10/15/2026 1.812% California St Univ Taxable 2021B 2,500,000.00 2,360,726.00 11/1/2026 1.142% El Dorado Irrigation Dist 1,175,000.00 1,134,417.00 3/1/2027 1.687% Rancho Santiago CC Ref 2020 335,000.00 2,221,805.50 3/1/2027 1.106% UC Taxable Gen Bds 2020 B 2,385,000.00 559,636.00 5/15/2027 1.316% El Monte HSD Taxable Ref 2021 600,000.00 2,068,683.00 6/1/2027 1.326% LA Dept Wtr Pwr Rev Bonds 2010C 2,000,000.00 988,552.00 7/1/2027 5.516% Colton CA USD Ref Bonds 2020 1,060,000.00 844,588.00 8/1/2027 1.603% Contra Costa Comm College Dist 880,000.00 234,037.00 8/1/2027 2.163% Corona Norco USD Ref Bond 2019 250,000.00 504,165.00 8/1/2027 2.297% Foothill De Anza CC Taxable 2021 540,000.00 1,012,814.00 8/1/2027 1.473% Fremont USD Alameda County 1,100,000.00 1,111,929.00 8/1/2027 1.113% Fremont USD Taxable Ref 2021 1,140,000.00 325,194.80 8/1/2027 2.000% Marin County Comm Coll 2016 335,000.00 261,816.00 8/1/2027 3.330% Mount San Antonio CC 2021 285,000.00 383,943.75 8/1/2027 1.139% Mount San Antonio Comm Coll 405,000.00 2,934,810.00 8/1/2027 2.329% Saddleback Valley USD 3,000,000.00 564,337.00 8/1/2027 2.400% San Diego CCD Taxable 2019 590,000.00 1,353,398.00 8/1/2027 2.407% San Ramon Valley CUSD 1,435,000.00 989,251.00 8/1/2027 1.440% Santa Monica Comm College Dist 1,000,000.00 428,526.50 8/1/2027 3.415% Sierra CA CCD 2021A Ref 465,000.00 184,082.00 8/1/2027 1.129% William Hart USD 2020 Ref 200,000.00 307,743.50 8/1/2027 1.174% San Jose Ca Taxable Series B 910,000.00 868,018.00 9/1/2027 2.600% Soquel Creek Wtr Ref 2020 545,000.00 502,362.50 3/1/2028 1.445% Gardena Calif Pension Obligation 1,000,000.00 925,254.00 4/1/2028 2.663% Beverly Hills Taxable Ref 2020B 635,000.00 579,766.50 6/1/2028 1.514% California Health Facs Fing Au 760,000.00 724,268.00 6/1/2028 3.378% Alameda Cnty Calif 540,000.00 524,036.00 8/1/2028 3.519% Desert CA Cmnty College 1,000,000.00 926,813.00 8/1/2028 2.023% Long Beach Calif Cmnty 730,000.00 679,045.00 8/1/2028 2.337% Redondo Beach CA Uni Bond 2018 675,000.00 598,580.00 8/1/2028 1.430% San Ramon Valley CA 1,820,000.00 1,654,600.00 8/1/2028 1.670% Santa Ana College Impt 1,500,000.00 1,344,875.00 8/1/2028 1.320% Santa Clarita Calif Cmnty 1,000,000.00 911,970.00 8/1/2028 1.563% William Hart Hi
gh 1,
000,000.00 906,778.00 8/1/2028 1.429%
Yosemite Calif Cmnty College 750,000.00 698,436.00 8/1/2028 2.210% As of December 31, 2024
City of Clovis
Municipal Maturities Exceeding One Year
55 AGENDA ITEM NO. 9.

Investment
Balance At Stated
Institution Face Value Amortized Cost Maturity Rate
Duke Energy Carolinas LLC 2,000,000.00 1,958,056.00 11/15/2028 3.950% Toyota MTR Cr Corp 2,000,000.00 1,993,430.00 1/5/2029 4.350% Procter & Gamble Co 2,000,000.00 1,995,553.00 1/29/2029 4.650% Air Products and Chemicals 2,000,000.00 1,993,376.00 2/8/2029 4.600% Texas Instrument Inc 2,000,000.00 2,008,157.00 2/8/2029 4.600% Cummins Inc 2,000,000.00 2,027,210.00 2/20/2029 4.900%
Bristol-Myers Squibb Co 2,000,000.00 2,003,491.00 2/22/2029 4.900% Astrazeneca Finance LLC 2,000,000.00 1,984,598.00 2/26/2029 4.850% Cisco Sys Inc. 2,000,000.00 2,016,838.00 2/26/2029 4.850% Caterpillar Finl 2,000,000.00 2,017,745.00 2/27/2029 4.850% Merck Co Inc. 2,000,000.00 1,914,043.00 3/7/2029 3.400% Blackrock Fund Inc. 2,000,000.00 2,008,434.00 3/14/2029 4.700% Adobe Inc 2,000,000.00 2,009,105.00 4/4/2029 4.800%
Home Depot Inc. 2,000,000.00 1,993,124.00 4/15/2029 4.900% Midamerican Energy Co 1,500,000.00 1,974,215.00 4/15/2029 3.650% United Health Group 2,000,000.00 1,451,325.00 4/15/2029 4.700% Glaxosmithkline Capital 2,000,000.00 1,901,755.00 6/1/2029 3.375% John Deere Capital 2,000,000.00 2,011,618.00 6/11/2029 4.850% Citibank NA 2,000,000.00 2,039,538.00 8/6/2029 4.838%
Honeywell Intl Inc 2,000,000.00 2,085,250.00 9/1/2029 4.875% Unilever Capital Corp 1,500,000.00 1,353,513.00 9/6/2029 2.125% Paccar Financial Group 2,000,000.00 1,957,297.00 9/26/2029 4.000% City of Clovis
Corporate Maturities Exceeding One Year
As of December 31, 2024
56 AGENDA ITEM NO. 9.

TO: Mayor and City Council
FROM: Finance Department
DATE: July 7, 2025
SUBJECT: Finance – Receive and File – Investment Report for the Month of January 2025.

ATTACHMENTS: 1. Distribution of Investments

2. Monthly Investment Transactions

3. Certificates of Deposit

4. Municipal Securities

5. Corporate Securities

6. Graph of January 31, 2025, Treasury Rates

RECOMMENDATION
Staff recommends that The City Council receive and file the Investment Report for the Month of January 2025.

EXECUTIVE SUMMARY
Attached is the Investment Report for the month of January 2025. Shown in Attachment 1 is the distribution of investments which lists all the individual securities owned by the City with the book and market values. Book value is the actual price paid for the investment. Market value is the amount that the investment is worth if sold in the open market. The market value (which fluctuates daily) that is used in the report is as of the last working day of the month. Attachment 2 reflects the monthly investment transactions for the month of January 2025. Attachment 3 lists the certificates of deposit. Attachment 4 lists the municipal securities. Attachment 5 lists the corporate securities. Attachment 6 is a graph of Treasury rates on January 31, 2025.

The investment of the City’s funds is performed in accordance with the adopted Investment Policy. Funds are invested with the following objectives in mind:

1. Assets are invested in adherence with the safeguards and diversity of a prudent investor.

2. The portfolio is invested in a manner consistent with the primary emphasis on preservation of the principal, while attaining a high rate of return consistent with this guideline. Trading of securities for the sole purpose of realizing trading profits is prohibited.

57 AGENDA ITEM NO. 10.

3. Sufficient liquidity is maintained to provide a source for anticipated financial obligations as they become due.

4. Investments may be made, consistent with the Investment Policy Guidelines, in fixed income securities maturing in three years or less and can be extended to five years with the City Manager’s approval.

The Finance Department invests the City’s assets with an expectation of achieving a total rate of return at a level that exceeds the annualized rate of return on short -term government guaranteed or insured obligations (90 -day Treasury bills) and to assure that the principal is preserved with minimal risk of depreciation or loss. In periods of rising interest rates, the City of Clovis portfolio return may be less than that of the annualized 90 -day Treasury bill. In periods of decreasing interest rates, the City of Clovis portfolio return may be greater than the annualized 90-day Treasury bill. The current 90 -day Treasury bill rate (annualized) is 5. 06%. The rate of return for the City of Clovis portfolio is 3.68%. The goal for the City of Clovis investment return is 120% of the 90 -day Treasury bill rate. The current rate of return is 73% of the Treasury bill rate.

The Finance Department began investing in corporate securities in February 2024 to provide additional diversification and yield to the portfolio. To date, 22 corporate securities have been purchased at a net book value of $ 42,703,580 as of January 31, 2025 . Their average yield is

4.40%, which is roughly 4 basis points higher than current yields on 5-year Treasury bonds.

In accordance with the Investment Policy, the investment period on each investment is up to three years and can be extended to five years with the City Manager’s approval. As of January 2025, the average investment life of the City’s investment portfolio is 1.74 years.

Current Investment Environment and Philosophy

During the month of January 2025, the federal funds rate target range was 4.25%-4.50%. On January 31, 2025, the Treasury yield curve increased from 3-month to 10-year notes.

Certificates of Deposit (CD’s)

The City purchases both negotiable and non-negotiable Certificates of Deposit (CD’s). Although negotiable CD’s can be traded, it is the City’s policy to buy and hold all CD’s. Negotiable CDs are held by U.S. Bank, a third-party custodian. Non-negotiable CDs are held in the City’s safe.

Purchases and Maturities

• 0 government securities were purchased.
• 0 government securities matured.
• 1 certificates of deposit totaling $250,000 was purchased. • 1 certificates of deposit totaling $250,000 matured.
• 0 municipal securities were purchased.
• 0 municipal securities were called or matured.
• 0 corporate security were purchased.
• 0 corporate securities were called or matured.

58 AGENDA ITEM NO. 10.

Market Environment

• During January, the federal funds target rate range was at 4.25%-4.50%. • On January 31, the yield curve increased from 3-month to 10-year notes. See Attachment 6, Graph of Treasury Rates on January 31, 2025.

BACKGROUND
State law (Government Code Section 53646(b)) requires that the City Treasurer provide quarterly reports on their investment activities to their governing body.

FISCAL IMPACT
None.

REASON FOR RECOMMENDATION
The Finance report is for information only and no action is required.

ACTIONS FOLLOWING APPROVAL
Staff will file the report.

CONFLICT OF INTEREST
None.

Prepared by: Angela Papazian, Deputy Finance Director

Reviewed by: City Manager AH

59 AGENDA ITEM NO. 10.

STATED

DAYS TO

MATURITY

NET BOOK MARKET YIELD TO INTEREST INVEST MATURIT Y FROM COST VALUE VALUE * MATURIT Y RATE DATE DATE 1/31/2025

GOV'T SECURITIES
FNMA 1,857,400 1,995,138 1,995,540 4.415% 0.500% 03/23/23 02/24/25 24 FNMA 930,300 997,529 997,660 4.338% 0.520% 03/23/23 02/25/25 25 FHLB 932,200 997,411 997,500 4.328% 0.625% 03/23/23 02/27/25 27 FHLB 3,980,000 3,999,489 3,992,600 1.922% 1.750% 02/28/22 02/28/25 28 FHLB 4,000,000 4,000,000 3,985,840 2.750% 2.750% 04/25/22 04/25/25 84 FAMCMTN 3,947,600 3,992,934 3,932,760 1.121% 0.750% 12/16/21 07/28/25 178 FHLB 5,000,000 5,000,000 4,982,250 3.600% 3.600% 08/30/22 08/28/25 209 FAMCMTN 4,948,500 4,992,049 4,886,950 0.869% 0.600% 10/14/21 09/08/25 220 FHLB 871,150 925,136 921,472 3.886% 0.500% 04/26/23 11/25/25 298 FHLB 4,963,000 4,991,396 4,819,200 0.750% 0.580% 09/08/21 02/11/26 376 FHLB 3,922,000 3,980,181 3,856,040 1.229% 0.750% 12/16/21 02/24/26 389 FHLB 2,751,000 2,901,603 2,888,010 3.916% 0.790% 05/17/23 03/16/26 409 FFCB 4,967,500 4,989,137 4,735,250 1.075% 0.940% 10/14/21 09/28/26 605 FHLB 3,649,200 3,859,192 3,792,240 3.342% 1.150% 06/29/22 10/28/26 635 FHLB 5,988,000 5,995,650 5,682,180 1.291% 1.250% 11/24/21 11/24/26 662 FHLB 5,127,757 5,048,571 4,814,250 1.580% 2.125% 01/20/22 12/11/26 679 FHLB 4,043,250 4,297,537 4,203,248 3.397% 1.020% 06/29/22 02/24/27 754 FHLB 4,550,000 4,794,612 4,689,417 3.173% 1.020% 08/17/22 02/24/27 754 FHLB 3,695,200 3,871,484 3,816,067 2.564% 0.900% 03/31/22 02/26/27 756 FHLB 6,072,400 6,433,045 6,340,961 3.737% 0.900% 01/19/23 02/26/27 756 FHLB 5,247,000 5,613,006 5,532,660 4.329% 0.900% 02/16/23 02/26/27 756 FHLB 5,050,770 5,380,248 5,326,308 3.971% 1.000% 12/14/22 02/26/27 756 FHLB 4,000,000 4,000,000 3,845,120 2.375% 2.375% 03/08/22 03/08/27 766 FFCB 5,160,000 5,477,863 5,394,240 3.996% 0.830% 03/23/23 02/22/28 1,117 FHLB 355,160 366,520 363,204 4.123% 1.125% 01/18/24 02/25/28 1,120 FFCB 2,123,750 2,238,160 2,260,175 4.812% 1.000% 09/27/23 03/02/28 1,126 FHLB 1,893,209 1,996,445 2,025,080 5.018% 1.000% 10/18/23 03/10/28 1,134 FHLB 3,124,500 3,080,218 3,018,060 3.553% 4.500% 05/17/23 03/10/28 1,134 FFCB 626,780 645,013 637,105 4.121% 1.370% 01/18/04 03/22/28 1,146 FFCB 6,102,000 6,065,914 5,924,040 3.501% 3.875% 04/26/23 04/25/28 1,180 FFCB 5,354,250 5,403,215 5,383,675 4.349% 3.740% 06/14/23 04/27/28 1,182 FFCB 2,955,000 2,969,187 2,992,110 4.814% 4.470% 07/12/23 06/22/28 1,238 FFCB 2,641,500 2,729,243 2,692,290 4.130% 1.230% 12/20/23 07/13/28 1,259 FHLMC 853,500 891,321 892,200 4.601% 1.100% 11/15/23 07/27/28 1,273 FNMA 848,800 887,811 888,930 4.613% 1.000% 11/15/23 07/28/28 1,274 FHLB 882,500 910,884 901,090 4.117% 1.300% 12/20/23 08/04/28 1,281 FHLB 2,981,700 2,986,523 3,045,270 4.892% 4.750% 10/18/23 09/08/28 1,316 FHLMC 842,300 881,115 882,090 4.614% 1.000% 11/15/23 10/19/28 1,357 SECURITIES TOTAL 127,239,175$ 130,584,780$ 128,333,081$ LAIF 59,312,273$ 59,312,273$
Municipal Issuance 57,566,874$ 56,903,680$
Corporate Securities 42,703,580$ 42,591,330$
Sweep Account (Union Bank) 26,228,928$ 26,228,928$ TOTAL CD'S 32,000,000$ 32,093,095$
TOTAL INVESTMENTS 348,396,435$ 345,462,387$
* M
arket values for securities obtained from US Bank.

City of Clovis
Distribution of Investments
As of January 31, 2025
ATTACHMENT 1
60 AGENDA ITEM NO. 10.

Activity Maturity
Institution Description Activit y Amount Market Value Rate Date Date Morgan Stanley Bk CD Purchase 250,000 250,000 4.000% 01/15/25 01/18/28 Beal Bk CD Maturity 250,000 250,000 0.950% 01/15/25 01/15/25

PORTFOLIO DATA
Current Month (01/25)
Book Market
CD'S 32,000,000 $ 32,093,095 $
Gov't Securities* 130,584,780 128,333,081
Municipal Securities 57,566,874 56,903,680
Corporate Securities 42,703,580 42,591,330
LAIF 59,312,273 59,312,273
Sweep Account (Union Bank) 26,228,928 26,228,928
TOTAL 348,396,435 $ 345,462,387 $
Prior Month (12/24)
Three Months Previous (10/24)
Book Market Book Market
CD'S 32,000,000 $ 32,184,800 $ CD'S 32,000,000 $ 32,185,920 $ Gov't Securities* 130,438,202 127,893,330 Gov't Securities* 136,873,526 134,328,806 Municipal Securities 57,478,100 56,825,390 Municipal Securities 57,303,416 56,678,797 Corporate Securities 42,697,671 42,478,960 Corporate Securities 37,932,539 38,022,820 LAIF 48,646,660 48,646,660 LAIF 58,646,660 58,646,660
Sweep Account (Union Bank) 22,934,861 22,934,861 Sweep Account (Union Bank) 9,179,666 9,179,666 TOTAL 334,195,494 $ 330,964,001 $ TOTAL $331,935,807 329,042,669 $ Six Months Previous (07/24)
One Year Previous (01/24)
Book Market Book Market
CD'S 32,500,000 $ 32,434,510 $ CD'S 29,745,000 $ 29,646,249 $ Gov't Securities* 136,266,024 133,445,075 Gov't Securities* 155,350,042 151,735,277 Municipal Securities 57,394,238 56,672,436 Municipal Securities 57,130,672 56,405,113 Corporate Securities 33,787,493 34,158,720 Corporate Securities - - LAIF 57,959,324 57,959,324 LAIF 56,706,769 56,706,769
Sweep Account (Union Bank) 13,547,446 13,547,446 Sweep Account (Union Bank) 27,174,496 27,174,496 TOTAL $331,454,525 328,217,511 $ TOTAL 326,106,979 $ 321,667,904 $ *Adjusted Quarterly for Premium/Discount Amortization
As of January 31, 2025
Monthly Investment Transactions
City of Clovis
ATTACHMENT 2
61 AGENDA ITEM NO. 10.

MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST
Negotiable CDs COST PRICE RATE DATE DATE 01/31/25 FREQUENCY Mountian Amer Fed 250,000 249,755.00 3.450% 08/31/22 02/28/25 28 QUARTERLY Barclays Bk 250,000 249,317.50 1.700% 03/09/22 03/10/25 38 QUARTERLY Goldman Sachs Bk 250,000 249,305.00 1.650% 03/09/22 03/10/25 38 QUARTERLY Safra National Bk 250,000 249,167.50 2.000% 03/23/22 03/24/25 52 QUARTERLY Pentagon Federal Cr Un 250,000 249,055.00 2.000% 03/28/22 03/28/25 56 QUARTERLY Beal Bank 250,000 249,105.00 2.200% 04/06/22 04/02/25 61 QUARTERLY JP Morgan Chase 250,000 249,117.50 2.500% 04/08/22 04/08/25 67 QUARTERLY First Natl Bank 250,000 248,955.00 2.200% 04/12/22 04/11/25 70 QUARTERLY One Community Bank 250,000 249,010.00 2.700% 04/29/22 04/29/25 88 QUARTERLY Americu Credit Union 250,000 249,010.00 2.800% 05/02/22 05/02/25 91 QUARTERLY Synchrony Bank Retail 250,000 249,062.50 3.100% 05/20/22 05/20/25 109 QUARTERLY Connexus Credit Union 250,000 248,967.50 3.000% 05/26/22 05/27/25 116 QUARTERLY Bmo Harris Bank 250,000 248,890.00 3.150% 06/17/22 06/17/25 137 QUARTERLY Saco Biddeford 250,000 248,610.00 2.850% 06/17/22 06/17/25 137 QUARTERLY Baxter Credit Union 250,000 249,075.00 3.400% 06/28/22 06/30/25 150 QUARTERLY Capital One Bank 250,000 249,025.00 3.350% 06/29/22 06/30/25 150 QUARTERLY American First Cr Un 250,000 248,800.00 3.250% 07/15/22 07/15/25 165 QUARTERLY Trustone Financial Cr Un 250,000 248,765.00 3.250% 07/19/22 07/21/25 171 QUARTERLY American Natl Bank 250,000 248,537.50 3.100% 07/27/22 07/28/25 178 QUARTERLY TCM Bank 250,000 248,840.00 3.350% 07/28/22 07/28/25 178 QUARTERLY Generations Bank 250,000 248,892.50 3.400% 08/03/22 08/04/25 185 QUARTERLY Direct Fed Credit 250,000 248,752.50 3.500% 08/17/22 08/18/25 199 QUARTERLY Resource One Credit 250,000 248,685.00 3.300% 08/17/22 08/18/25 199 QUARTERLY Skyone Fed Credit 250,000 249,097.50 3.600% 08/30/22 09/02/25 214 QUARTERLY Credit Union of Texas 250,000 249,075.00 3.600% 09/14/22 09/15/25 227 QUARTERLY Forbright Bank 250,000 248,810.00 3.500% 09/16/22 09/16/25 228 QUARTERLY Alabama Credit Union 250,000 248,967.50 3.600% 09/20/22 09/22/25 234 QUARTERLY Kemba Finl Credit Union 250,000 249,575.00 4.000% 09/21/22 09/22/25 234 QUARTERLY Ally Bank Sandy Utah 250,000 249,645.00 4.050% 09/29/22 09/29/25 241 QUARTERLY Farmers Merchants 250,000 249,190.00 3.750% 09/28/22 09/29/25 241 QUARTERLY Jefferson Finl FCU 250,000 249,842.50 4.150% 09/29/22 09/29/25 241 QUARTERLY Dort Finl Credit Union 250,000 249,650.00 4.000% 09/30/22 09/30/25 242 QUARTERLY First National Bank 250,000 249,220.00 3.625% 09/30/22 09/30/25 242 QUARTERLY Numerica Credit Union 250,000 250,117.50 4.200% 09/30/22 09/30/25 242 QUARTERLY Vystar Credit Union 250,000 250,142.50 4.350% 09/30/22 09/30/25 242 QUARTERLY 1st Financial Bank 250,000 249,820.00 4.150% 10/13/22 10/14/25 256 QUARTERLY Bell Bank Fargo 250,000 249,820.00 4.150% 10/13/22 10/14/25 256 QUARTERLY Pacific Alliance 250,000 249,905.00 4.200% 10/14/22 10/14/25 256 QUARTERLY Great Southern Bank 250,000 250,005.00 4.500% 10/20/22 10/20/25 262 QUARTERLY American Bank 250,000 250,130.00 4.350% 10/21/22 10/21/25 263 QUARTERLY Queensborough Natl Bank 250,000 250,000.00 4.100% 10/21/22 10/21/25 263 QUARTERLY Public Alliance Cr Un 250,000 250,462.50 4.500% 10/25/22 10/27/25 269 QUARTERLY First Citizens Bank 250,000 250,767.50 4.700% 10/28/22 10/28/25 270 QUARTERLY LCA Bank Corp 250,000 250,232.50 4.400% 10/28/22 10/28/25 270 QUARTERLY Sharonview Fed Cr Un 250,000 250,430.00 4.850% 10/31/22 10/31/25 273 QUARTERLY United Heritage Cr Un 250,000 251,002.50 4.700% 11/04/22 11/04/25 277 QUARTERLY Capital One Natl Assn 250,000 251,372.50 4.900% 11/16/22 11/17/25 290 QUARTERLY Spokane Teachers Cr Un 250,000 251,532.50 5.000% 11/23/22 11/23/25 296 QUARTERLY Morgan Stanley Private 250,000 250,372.50 4.750% 12/09/22 12/09/25 312 QUARTERLY Community Bank Topeka 250,000 250,105.00 4.300% 12/14/22 12/15/25 318 QUARTERLY Austin Telco Fed 250,000 251,512.50 4.950% 12/16/22 12/16/25 319 QUARTERLY Alliant Credit Union 250,000 251,955.00 5.100% 12/30/22 12/30/25 333 QUARTERLY First Technology Fed Cr Un 250,000 252,067.50 5.150% 06/30/23 12/30/25 333 MONTHLY Liberty First Cr Un 250,000 250,717.50 4.550% 01/17/23 01/19/26 353 QUARTERLY Capital Educators Fed Cr 250,000 250,750.00 4.550% 01/19/23 01/20/26 354 QUARTERLY Manufacturers Traders 250,000 250,340.00 4.250% 01/31/23 01/23/26 357 QUARTERLY City Natl Bank 250,000 250,127.50 4.350% 01/25/23 01/26/26 360 QUARTERLY Coastlife Cr Un 250,000 250,990.00 4.650% 02/13/23 02/13/26 378 QUARTERLY Achieve Finl Cr Un 250,000 250,997.50 4.650% 02/17/23 02/17/26 382 QUARTERLY California Cr Un Glendale 250,000 250,517.50 4.500% 02/23/23 02/23/26 388 QUARTERLY Truliant Fed Cr Un 250,000 250,920.00 4.600% 02/28/23 02/27/26 392 QUARTERLY Pioneer Fed Cr Un Mtn Home 250,000 250,922.50 4.600% 02/28/23 03/02/26 395 QUARTERLY Tradition Cap Bankk 250,000 250,770.00 4.600% 03/03/23 03/03/26 396 MONTHLY Alaska Fed Cr 250,000 251,257.50 4.650% 03/05/23 03/09/26 402 MONTHLY Mid Carolina Credit 250,000 251,985.00 4.600% 03/13/23 03/13/26 406 MONTHLY City of Clovis
Certificates of Deposit
As of January 31, 2025
ATTACHMENT 3
62 AGENDA ITEM NO. 10.

MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST
Negotiable CDs COST PRICE RATE DATE DATE 01/31/25 FREQUENCY City of Clovis
Certificates of Deposit
As of January 31, 2025
Blue Ridge Bank 250,000 251,985.00 4.500% 03/16/23 03/16/26 409 MONTHLY Northwest Bank 250,000 252,027.50 4.600% 03/17/23 03/17/26 410 MONTHLY Valleystar Credit Union 250,000 252,042.50 4.600% 03/20/23 03/20/26 413 MONTHLY First Community Bank 250,000 251,910.00 4.500% 03/22/23 03/23/26 416 MONTHLY Technology Credit Union 250,000 252,077.50 4.650% 03/23/23 03/23/26 416 MONTHLY Cibc Bank 250,000 251,882.50 4.650% 03/24/23 03/24/26 417 MONTHLY Signature Bank 250,000 252,060.00 4.500% 03/24/23 03/24/26 417 MONTHLY Point West Credit Union 250,000 252,137.50 5.000% 04/12/23 04/13/26 437 MONTHLY Flagstar Bank 250,000 252,195.00 4.650% 03/30/23 04/24/26 448 MONTHLY Utah Cmnty Credit Union 250,000 251,032.50 4.600% 04/26/23 04/27/26 451 MONTHLY Cross River Bank 250,000 251,172.50 4.650% 05/19/23 05/19/26 473 MONTHLY Raiz FCU 250,000 251,695.00 4.650% 05/24/23 05/26/26 480 MONTHLY Usalliance FCU 250,000 251,375.00 4.700% 05/26/23 05/26/26 480 MONTHLY Chartway Fed Cr Un 250,000 252,060.00 4.900% 06/09/23 06/09/26 494 MONTHLY Customers Bank 250,000 251,422.50 4.700% 06/14/23 06/15/26 500 MONTHLY Lafayette Fed Cr Un 250,000 252,282.50 4.950% 12/13/23 06/15/26 500 QUARTERLY Latino Cmnty Cr Un 250,000 252,165.00 4.900% 06/27/23 06/29/26 514 MONTHLY Leaders Cr Un 250,000 252,540.00 5.000% 06/30/23 06/30/26 515 MONTHLY Farmers Insurance 250,000 252,567.50 5.000% 07/21/23 07/21/26 536 MONTHLY Maine Svgs FCU 250,000 252,567.50 5.000% 07/21/23 07/21/26 536 MONTHLY Popular Bank New York 250,000 252,247.50 4.850% 09/06/23 09/04/26 581 QUARTERLY Freedom Northwest Cr Un 250,000 254,212.50 5.350% 09/19/23 09/18/26 595 QUARTERLY Amex National Bank 250,000 252,897.50 5.000% 09/20/23 09/21/26 598 QUARTERLY First Gty Bank 250,000 253,312.50 5.100% 10/13/23 10/13/26 620 MONTHLY Bridgewater Bank 250,000 253,405.00 5.100% 11/03/23 11/03/26 641 MONTHLY Taylorsville Svgs Bk 250,000 253,405. 00 5.100% 11/03/23 11/03/26 641 MONTHLY Mountain Comm Bk 250,000 250,905.00 4.500% 12/20/23 12/21/26 689 QUARTERLY American Bk Freedom 250,000 250,855.00 4.500% 12/22/23 12/22/26 690 QUARTERLY Rockland Fed Cr Un 250,000 251,357.50 4.600% 12/22/23 12/22/26 690 QUARTERLY Hughes Fed Cr Un 250,000 250,505.00 4.400% 01/29/24 01/29/27 728 QUARTERLY MVB Bk Inc Fairmont 250,000 249,762.50 4.250% 01/31/24 01/29/27 728 QUARTERLY Farmers & Merchants Tr Co 250,000 249,307.50 4.150% 01/30/24 02/01/27 731 QUARTERLY Oregon Cmnty Cr Un 250,000 249,977.50 4.300% 02/09/24 02/09/27 739 MONTHLY Valley Natl Bk 250,000 250,747.50 4.450% 02/21/24 02/22/27 752 MONTHLY CFBank Fairlawn 250,000 250,752.50 4.450% 03/05/24 03/05/27 763 QUARTERLY Haven Svgs Bk 250,000 251,017.50 4.500% 03/06/24 03/08/27 766 QUARTERLY Univest Natl Bk 250,000 251,472.50 4.600% 03/13/24 03/15/27 773 QUARTERLY First Natl Bk 250,000 251,542.50 4.600% 03/19/24 03/19/27 777 QUARTERLY Nicolet Natl Bk 250,000 251,550.00 4.600% 03/22/24 03/22/27 780 QUARTERLY People Bank Co 250,000 252,665.00 4.650% 03/30/23 03/30/27 788 MONTHLY United FID Bank FSB 250,000 251,610.00 4.600% 04/12/24 04/12/27 801 QUARTERLY Maine Cmnty Bk 250,000 252,265.00 4.700% 05/15/24 05/17/27 836 QUARTERLY Fahey Banking Co 250,000 252,277.50 4.700% 05/21/24 05/21/27 840 QUARTERLY Crown Bank Edina 250,000 252,015.00 4.650% 05/23/24 05/24/27 843 QUARTERLY Gilmer Natl Bk 250,000 252,617.50 4.750% 06/07/24 06/07/27 857 QUARTERLY First Fndtn Bk 250,000 253,475.00 4.900% 06/13/24 06/14/27 864 QUARTERLY Empower Fed Cr Un 250,000 253,560.00 4.900% 06/26/24 06/28/27 878 QUARTERLY Optum Bk Draper 250,000 252,472.50 4.700% 07/10/24 07/12/27 892 QUARTERLY Generations Cmnty Fed Cr Un 250,000 248,417.50 4.000% 08/21/24 08/23/27 934 QUARTERLY National Bk Superior 250,000 245,207.50 3.500% 10/08/24 10/08/27 980 QUARTERLY True Sky Cr Un 250,000 249,042.50 4.100% 11/06/24 11/08/27 1,011 QUARTERLY Workers Cr Un 250,000 249,022.50 4.100% 11/22/24 11/22/27 1,025 QUARTERLY Morgan Stanley Bk 250,000 248,462.50 4.000% 01/15/25 01/18/28 1,082 QUARTERLY Carroll County 250,000 251,997.50 4.650% 03/30/23 03/30/28 1,154 MONTHLY Discover Bank 250,000 250,867.50 4.350% 04/26/23 04/24/28 1,179 MONTHLY TTCU Fed Cr Un 250,000 256,120.00 5.000% 07/26/23 07/26/28 1,272 MONTHLY Wells Fargo Natl Bk 250,000 256,990.00 5.050% 11/14/23 11/14/28 1,383 MONTHLY Consumers Fed Cr Un 250,000 256,597.50 5.000% 11/16/23 11/16/28 1,385 MONTHLY San Francisco Fed Cr Un 250,000 250,002.50 4.250% 11/27/24 11/27/28 1,396 QUARTERLY Amerasia Bk 250,000 247,655.00 4.000% 02/15/24 02/15/29 1,476 MONTHLY Merrick Bk South 250,000 247,982.50 4.050% 12/20/24 06/11/29 1,592 QUARTERLY USF Fed Cr Un 250,000 251,015.00 4.350% 07/30/24 07/30/29 1,641 QUARTERLY Sallie Mae Bk 250,000 250, 507.50 4.300% 07/31/24 07/31/29 1,642 QUARTERLY Negotiable CD TOTAL 32,000,000$ 32,093,095$
CD TOTAL 32,000,000$ 32,093,095$ 63
AGENDA ITEM NO. 10.

NET BOOK MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST Municipal Securities VALUE PRICE RATE DATE DATE 01/31/25 FREQUENCY University CA Rev Bond 997,542 996,270 4.350% 09/15/22 05/15/25 104 QUARTERLY Antelope Valley CA Ref Bond 745,022 740,790 1.767% 05/12/22 08/01/25 182 QUARTERLY Chabot Las Positas Cmnty Clg Bond 1,475,598 1,465,311 0.880% 04/29/22 08/01/25 182 QUARTERLY Foothill De Anza Bond 821,922 821,264 0.906% 03/24/23 08/01/25 182 QUARTERLY San Dieguito High School Ref Bond 987,084 986,640 1.661% 10/13/22 08/01/25 182 QUARTERLY Santa Ana CCD Ref Bond 247,137 245,753 0.744% 05/12/22 08/01/25 182 QUARTERLY Orange County Water Dist Ref Bond 889,437 889,857 2.095% 10/13/22 08/15/25 196 QUARTERLY San Jose CA Txble Ser B 2,329,539 2,330,979 2.450% 10/13/22 09/01/25 213 QUARTERLY Los Angeles CA USD Ref Bond 1,003,055 957,540 1.455% 11/15/21 07/01/26 516 QUARTERLY Chabot Las Positas Cmnty Clg CA 3,404,299 3,340,651 1.080% 07/27/22 08/01/26 547 QUARTERLY Chaffey CA High School Ref Bond 1,541,779 1,525,734 2.475% 06/30/22 08/01/26 547 QUARTERLY Huntington Beach HS Dist Ref Bond 3,224,316 3,153,796 1.208% 04/29/22 08/01/26 547 QUARTERLY Placentia Yorba USD Ref Bond 1,080,578 1,057,331 1.070% 05/31/22 08/01/26 547 QUARTERLY San Diego CA Cmnty Ref Bond 464,627 455,505 2.299% 04/29/22 08/01/26 547 QUARTERLY San Ramon Valley CA USD Ref Bond 2,125,000 2,031,819 1.147% 11/03/21 08/01/26 547 QUARTERLY Sonoma Cnty Jr College Ref Bond 1,969,518 1,945,360 2.447% 06/30/22 08/01/26 547 QUARTERLY San Diego CA Pub Facs Ref Bond 1,583,877 1,556,133 1.812% 08/18/22 10/15/26 622 QUARTERLY CA ST Univ Rev Ref Bond 2,367,170 2,364,200 1.142% 02/17/23 11/01/26 639 QUARTERLY El Dorado CA Irr Dist Ref Bond 1,136,009 1,110,927 1.687% 08/18/22 03/01/27 759 QUARTERLY Rancho Santiago Cmnty Clg 308,611 308,334 1.106% 11/17/22 03/01/27 759 QUARTERLY University Gen Rev Bond 2,227,655 2,222,820 1.316% 10/13/22 05/15/27 834 QUARTERLY El Monte Ca Ref Bond 561,055 556,032 1.326% 03/24/23 06/01/27 851 QUARTERLY Los Angeles CA Dept Wtr Ref Bond 2,066,349 2,004,100 5.516% 04/27/23 07/01/27 881 QUARTERLY Colton CA Jt Uni Sch 990,901 989,510 1.603% 11/17/22 08/01/27 912 QUARTERLY Contra Costa Ref Bond 845,753 834,786 2.163% 09/15/22 08/01/27 912 QUARTERLY Corona Norco Ref Bond 234,562 237,883 2.297% 09/28/23 08/01/27 912 QUARTERLY Foothill De Anza CCD 505,343 503,901 1.473% 12/15/22 08/01/27 912 QUARTERLY Fremont CA Uni Sch Dist 1,015,680 1,013,276 1.113% 11/17/22 08/01/27 912 QUARTERLY Fremont CA USD Ref Bond 1,112,852 1,073,743 2.000% 05/31/22 08/01/27 912 QUARTERLY Marin CA Cmnty Clg Dist 325,518 326,856 3.330% 11/17/22 08/01/27 912 QUARTERLY Mount San Antonio Cmnty Clg 262,578 263,403 1.139% 11/17/22 08/01/27 912 QUARTERLY Mount San Antonio Ref Bond 384,636 385,673 2.329% 10/13/22 08/01/27 912 QUARTERLY Saddleback VY Uni Ref Bond 2,936,953 2,860,440 2.400% 08/10/22 08/01/27 912 QUARTERLY San Diego CA Com CD 565,181 561,450 2.407% 12/15/22 08/01/27 912 QUARTERLY San Ramon Valley Ref Bond 1,356,080 1,338,927 3.415% 09/15/22 08/01/27 912 QUARTERLY Santa Monica Cmnty Clg Ref Bond 989,605 972,390 3.050% 09/15/22 08/01/27 912 QUARTERLY Sierra CA Cmnty Clg Dist 429,726 429,962 1.129% 11/17/22 08/01/27 912 QUARTERLY William Hart CA Un High 184,605 184,696 1.174% 11/17/22 08/01/27 912 QUARTERLY San Jose CA Txble Ser B 869,354 870,342 2.600% 10/13/22 09/01/27 943 QUARTERLY Soquel Creek Cnty Ref Bond 503,507 496,206 1.445% 05/18/23 03/01/28 1,125 QUARTERLY Gardena Calif Pension Oblig 927,206 940,680 2.663% 10/19/23 04/01/28 1,156 QUARTERLY Beverly Hills Ref Bond 581,139 575,799 1.514% 06/15/23 06/01/28 1,217 QUARTERLY California Health FACS 725,156 730,140 3.378% 11/16/23 06/01/28 1,217 QUARTERLY Alameda Cnty Calif 524,414 523,784 3.519% 03/21/24 08/01/28 1,278 QUARTERLY Desert CA Cmnty College 928,546 921,440 2.023% 01/19/24 08/01/28 1,278 QUARTERLY Long Beach Calif Cmnty 680,251 678,871 2.337% 03/21/24 08/01/28 1,278 QUARTERLY Redondo Beach Ref Bond 600,390 610,173 1.430% 09/28/23 08/01/28 1,278 QUARTERLY San Ramon Valley CA Uni 1,658,517 1,661,988 1.670% 07/13/23 08/01/28 1,278 QUARTERLY Santa Ana College Impt 1,348,549 1,348,395 1.320% 07/13/23 08/01/28 1,278 QUARTERLY Santa Clarita CA Cmnty 914,055 906,710 1.563% 01/19/24 08/01/28 1,278 QUARTERLY William Hart CA High 908,985 900,920 1.429% 12/21/23 08/01/28 1,278 QUARTERLY Yosemite Calif Cmnty Clg 699,658 694,193 2.210% 12/21/23 08/01/28 1,278 QUARTERLY Mun. Securities TOTAL 57,566,874$ 56,903,680 $
Municipal Securities TOTAL 57,566,874$ 56,903,680 $
City of Clovis
Municipal Securities
As of January 31, 2025
ATTACHMENT 4
64 AGENDA ITEM NO. 10.

NET BOOK MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST Corporate Securities VALUE PRICE RATE DATE DATE 01/31/25 FREQUENCY Duke Energy Carolinas 1,958,975 1,949,620 3.950% 02/16/24 11/15/28 1,384 QUARTERLY Toyota MTR Cr Corp 1,993,569 1,995,520 4.650% 02/16/24 01/05/29 1,435 QUARTERLY Procter & Gamble Co 1,995,645 1,994,300 4.350% 02/16/24 01/29/29 1,459 QUARTERLY Air Products and Chemicals Inc 1,993,513 1,996,500 4.600% 07/29/24 02/08/29 1,469 QUARTERLY Texas Instrument Inc 2,007,988 1,997,820 4.600% 05/24/24 02/08/29 1,469 QUARTERLY Cummins Inc 2,026,653 2,014,160 4.900% 07/29/24 02/20/29 1,481 QUARTERLY Bristol-Myers Squibb Co 2,003,419 2,013,780 4.900% 05/24/24 02/22/29 1,483 QUARTERLY AstraZeneca Finance LLC 1,984,913 2,008,520 4.850% 04/19/24 02/26/29 1,487 QUARTERLY Cisco Sys Inc 2,016,495 2,015,520 4.850% 03/21/24 02/26/29 1,487 QUARTERLY Caterpillar Finl 2,017,383 2,014,840 4.850% 06/21/24 02/27/29 1,488 QUARTERLY Merck Co Inc 1,915,788 1,908,880 3.400% 03/21/24 03/07/29 1,496 QUARTERLY Blackrock Funding Inc 2,008,263 2,008,760 4.700% 03/21/24 03/14/29 1,503 QUARTERLY Adobe Inc 2,008,924 2,012,460 4.800% 05/24/24 04/04/29 1,524 QUARTERLY Home Depot Inc 1,993,260 2,018,620 4.900% 04/19/24 04/15/29 1,535 QUARTERLY Midamerican Energy Co 1,974,725 1,433,535 3.650% 11/20/24 04/15/29 1,535 QUARTERLY United Health Group 1,452,288 1,995,420 4.700% 04/19/24 04/15/29 1,535 QUARTERLY Glaxosmithkline Capital 1,903,643 1,897,320 3.375% 06/21/24 06/01/29 1,582 QUARTERLY John Deere Capital 2,011,396 2,013,240 4.850% 06/21/24 06/11/29 1,592 QUARTERLY Citibank NA 2,038,808 2,000,620 4.838% 08/15/24 08/06/29 1,648 QUARTERLY Honeywell Intl Inc 2,083,700 2,018,140 4.875% 09/27/24 09/01/29 1,674 QUARTERLY Unilever Capital Corp 1,356,168 1,342,155 2.125% 11/20/24 09/06/29 1,679 QUARTERLY Paccar Financial Corp 1,958,064 1,941,600 4.000% 12/19/24 09/26/29 1,699 QUARTERLY Corp. Securities TOTAL 42,703,580$ 42,591,330 $
Corporate Securities TOTAL 42,703,580$ 42,591,330 $
City of Clovis
Corporate Securities
As of January 31, 2025
ATTACHMENT 5
65 AGENDA ITEM NO. 10.

Treasury Rates as of January 31, 2025
3 month Treasury bill 4.31
6 month Treasury bill 4.28
2 Yr Treasury note 4.22
3 Yr Treasury note 4.27
5 Yr Treasury note 4.36
10 Yr Treasury note 4.58

CITY OF CLOVIS

FINANCE DEPARTMENT
JANUARY 31, 2025 TREASURY RATES
As indicated in the above graph, treasuries increased from 3-month to 10-year notes. 0 1
2 3
4 5
6 3 month
Treasury bill
6 month
Treasury bill
2 Yr Treasury
note
3 Yr Treasury
note
5 Yr Treasury
note
10 Yr
Treasury note

INTEREST RATES

TREASURIES
TREASURY RATES ON JANUARY 31, 2025
ATTACHMENT 6
66 AGENDA ITEM NO. 10.

TO: Mayor and City Council
FROM: Finance Department
DATE: July 7, 2025
SUBJECT: Finance – Receive and File – Treasurer’s Report for the Month of January 2025.

ATTACHMENTS: 1. Summary of Cash Balances

2. Summary of Investment Activity

3. Investments with Original Maturities Exceeding One Year

RECOMMENDATION
Staff recommends that The City Council receive and file the Treasurer’s Report for the Month of January 2025.

EXECUTIVE SUMMARY
Attached for the Council’s information is the Treasurer’s Report for the month ended January 31, 2025.

Pursuant to Section 41004 of the Government Code of the State of California, the City Treasurer is required to submit a monthly report of all receipts, disbursements, and fund balances.

Attachment 1 provides a summary of the beginning balance, total receipts, total disbursements, ending balance for all funds, and a listing, by fund, of all month end fund balances. Attachment 2 summarizes the investment activity for the month and distribution, by type of investment, held by the City. Attachment 3 lists all investments with original maturities exceeding one year as of the month ended January 31, 2025.

BACKGROUND
State law (Government Code Section 41004) requires that the City Treasurer shall submit to the City Clerk each month a written report and accounti ng of all receipts, disbursements, and fund balances.

FISCAL IMPACT
None.

REASON FOR RECOMMENDATION
The Finance report is for information only and no action is required. 67 AGENDA ITEM NO. 11.

ACTIONS FOLLOWING APPROVAL
Staff will file the report.

CONFLICT OF INTEREST
None.

Prepared by: Angela Papazian, Deputy Finance Director

Reviewed by: City Manager AH

68 AGENDA ITEM NO. 11.

Previous Balance 8,422,393.42$
Deposits 50,642,000.88
Disbursements (53,273,206.45)
Current Balance 5,791,187.85$

FUNDS BALANCE
100 General Fund 10,349,129.81 $
201 Local Transportation 20,204,336.05
202 Parking and Business Improvements 237,941.21
203 Off Highway Use 76,253.79
204 Community Facilities District 2020-1 367,811.75 205 Senior Citizen Memorial Trust 65,422.00
207 Landscape Assessment District 9,347,244.62
208 Blackhorse III (95-1) Assessment District 29,788.39 209 Blackhorse III (95-1) Assessment District 2 39,255.56 275 HCD Block Grant Fund 983,691.06
301 Park & Recreation Acquisition 7,922,286.55
304 Affordable Housing 1,016,915.94
305 Refuse Equipment Reserve 2,806,391.98
310 Special Street Deposit Fund 57,587,184.66
314 Housing Successor Agency 437,559.27
402 1976 Fire Bond Redemption 25,446.16
404 1976 Sewer Bond Redemption Fund 440,715.00
501 Community Sanitation Fund 15,821,162.55
502 Sewer Service Fund 37,724,149.10
504 Sewer Capital Projects-Users 380,813.65
506 Sewer Capital Projects-Developer 3,410,434.77
507 Water Service Fund 45,280,026.23
508 Water Capital Projects-Users 7,681,615.75
509 Water Capital Projects-Developer 16,132,742.86 515 Transit Fund 8,600,748.77
540 Planning & Development Services 16,024,561.00
601 Property & Liability Insurance 831,812.85
602 Fleet Maintenance 29,526,128.31
603 Employee Benefit Fund 20,857,028.30
604 General Government Services 26,140,615.40
605 Facilities Maintenance 5,314,964.36
606 Information Technology 6,621,759.95
701 Curb & Gutter Fund 174,088.45
703 Payroll Tax & Withholding Fund 939,896.97
712 Temperance/Barstow Assmt Dist (98-1) 82,086.76 713 Shepherd/Temperance Assmt Dist (2000-1) 6,018.07 715 Supp Law Enforcement Serv 287,233.96
716 Asset Forfeiture 544,271.65
720 Measure A-Public Safety Facility Tax 2,136.14
736 SA Admin Trust Fund 1,421.40
741 SA Debt Service Trust Fund (136,605.43)
747 Housing Successor Trust Fund 1,137.98
SUBTOTALS 354,187,623.60$
999 Invested Funds (348,396,435.75)
TOTAL 5,791,187.85$
Statement of Cash Balances
As of January 31, 2025
City of Clovis
ATTACHMENT 1
69 AGENDA ITEM NO. 11.

Balance of Investments Previous Month End 334,195,493.85 $ Time Certificates of Deposit Transactions
Investments 250,000.00
Withdrawals (250,000.00)
Total CD Changes 0.00
Other Changes
Government Securities 146,578.00
Local Agency Investment Fund 10,665,613.22
Municipal Securities 88,774.00
Corporate Securities 5,909.00
Sweep Account 3,294,067.68
Total Other Changes 14,200,941.90
Balance of Investments Current Month End 348,396,435.75$ Insured CD's 32,000,000.00
Government Securities 130,584,780.10
Corporation Securities 42,703,580.00
Local Agency Investment Fund 59,312,273.33
Municipal Securities 57,566,873.55
Sweep Account 26,228,928.77
Investment Total 348,396,435.75$
Distribution of Investments
As of January 31, 2025
City of Clovis
Summary of Investment Activity
For the month of January 31, 2025
City of Clovis
ATTACHMENT 2
70 AGENDA ITEM NO. 11.

Investment
Balance At Stated
Institution Face Value Amortized Cost Maturity Rate
FNMA 2,000,000.00 1,995,138.00 2/24/2025 0.500%
FNMA 1,000,000.00 997,529.00 2/25/2025 0.520%
FHLB 1,000,000.00 997,411.00 2/27/2025 0.625%
FHLB 4,000,000.00 3,999,489.00 2/28/2025 1.750%
FAMCMTN 4,000,000.00 4,000,000.00 4/25/2025 2.750%
FAMCMTN 4,000,000.00 3,992,934.00 7/28/2025 0.750%
FHLB 5,000,000.00 5,000,000.00 8/28/2025 3.600%
FHLB 5,000,000.00 4,992,049.00 9/8/2025 0.600%
FHLB 980,000.00 925,136.00 11/25/2025 0.500%
FFCB 5,000,000.00 4,991,396.00 2/11/2026 0.580%
FHLB 4,000,000.00 3,980,181.00 2/24/2026 0.750%
FHLB 3,000,000.00 2,901,603.00 3/16/2026 0.790%
FHLB 5,000,000.00 4,989,137.00 9/28/2026 0.940%
FHLB 4,000,000.00 3,859,192.00 10/28/2026 1.150%
FHLB 6,000,000.00 5,995,650.00 11/24/2026 1.250%
FHLB 5,000,000.00 5,048,571.00 12/11/2026 2.125%
FHLB 4,500,000.00 4,297,537.00 2/24/2027 1.020%
FHLB 5,000,000.00 4,794,612.00 2/24/2027 1.020%
FHLB 4,000,000.00 3,871,484.00 2/26/2027 0.900%
FHLB 6,800,000.00 6,433,045.00 2/26/2027 0.900%
FHLB 5,700,000.00 5,613,006.00 2/26/2027 0.900%
FHLB 6,000,000.00 5,380,248.00 2/26/2027 1.000%
FHLB 4,000,000.00 4,000,000.00 3/8/2027 2.375%
FHLB 6,000,000.00 5,477,863.00 2/22/2028 0.830%
FHLB 400,000.00 366,520.00 2/25/2028 1.125%
FFCB 2,500,000.00 2,238,160.00 3/2/2028 1.000%
FHLB 3,000,000.00 1,996,445.00 3/10/2028 4.500%
FFCB 2,245,000.00 3,080,218.00 3/10/2028 1.000%
FFCB 700,000.00 645,013.00 3/22/2028 1.370%
FFCB 6,000,000.00 6,065,914.00 4/25/2028 3.875%
FFCB 5,500,000.00 5,403,215.00 4/27/2028 3.740%
FFCB 3,000,000.00 2,969,187.00 6/22/2028 4.470%
FFCB 3,000,000.00 2,729,243.00 7/13/2028 1.230%
FHLMC 1,000,000.00 891,321.00 7/27/2028 1.100%
FNMA 1,000,000.00 887,811.00 7/28/2028 1.000%
FHLB 1,000,000.00 910,884.00 8/4/2028 1.300%
FFCB 3,000,000.00 2,986,523.00 9/8/2028 4.750%
FHLMC 1,000,000.00 881,115.10 10/19/2028 1.000%
Government Maturities Exceeding One Year
As of January 31, 2025
City of Clovis
ATTACHMENT 3
71 AGENDA ITEM NO. 11.

Investment
Balance At Stated
Institution Face Value Amortized Cost Maturity Rate
UC General Revenue Bonds 1,000,000.00 997,542.00 5/15/2025 3.050% Antelope Valley Comm Coll 750,000.00 745,021.50 8/1/2025 1.767% Chabot Las Positas Comm Coll 1,490,000.00 1,475,598.00 8/1/2025 0.880% Foothill De Anza Ref Bds 2021B 835,000.00 821,921.50 8/1/2025 0.906% San Dieguito USD GO Bonds 1,000,000.00 987,084.00 8/1/2025 1.661% Santa Ana Coll Improv Dist 250,000.00 247,136.50 8/1/2025 0.744% Orange County Water Dist 900,000.00 889,437.00 8/15/2025 2.095% San Jose Ca Taxable Series B 2,355,000.00 2,329,538.50 9/1/2025 2.450% LA CUSD GO Bonds 1,000,000.00 1,003,055.00 7/1/2026 1.455% Chabot Las Positas Comm Coll 3,505,000.00 3,404,299.00 8/1/2026 1.080% Chaffey Joint Union HS 1,565,000.00 1,541,778.50 8/1/2026 2.475% Huntington Beach Union HS 3,305,000.00 3,224,316.00 8/1/2026 1.208% Placentia Yorba Linda USD 1,110,000.00 1,080,578.00 8/1/2026 1.070% San Diego Comm Coll Dist 470,000.00 464,627.00 8/1/2026 2.299% San Ramon Valley CUSD 2,125,000.00 2,125,000.00 8/1/2026 1.147% Sonoma County Jr Coll Dist 2,000,000.00 1,969,518.00 8/1/2026 2.447% San Diego Pub Facilities Dist 1,625,000.00 1,583,877.00 10/15/2026 1.812% California St Univ Taxable 2021B 2,500,000.00 2,367,170.00 11/1/2026 1.142% El Dorado Irrigation Dist 1,175,000.00 1,136,009.00 3/1/2027 1.687% Rancho Santiago CC Ref 2020 335,000.00 308,610.50 3/1/2027 1.106% UC Taxable Gen Bds 2020 B 2,385,000.00 2,227,654.50 5/15/2027 1.316% El Monte HSD Taxable Ref 2021 600,000.00 561,055.00 6/1/2027 1.326% LA Dept Wtr Pwr Rev Bonds 2010C 2,000,000.00 2,066,349.00 7/1/2027 5.516% Colton CA USD Ref Bonds 2020 1,060,000.00 990,901.00 8/1/2027 1.603% Contra Costa Comm College Dist 880,000.00 845,753.00 8/1/2027 2.163% Corona Norco USD Ref Bond 2019 250,000.00 234,562.00 8/1/2027 2.297% Foothill De Anza CC Taxable 2021 540,000.00 505,343.00 8/1/2027 1.473% Fremont USD Alameda County 1,100,000.00 1,015,680.00 8/1/2027 1.113% Fremont USD Taxable Ref 2021 1,140,000.00 1,112,852.00 8/1/2027 2.000% Marin County Comm Coll 2016 335,000.00 325,517.80 8/1/2027 3.330% Mount San Antonio CC 2021 285,000.00 262,578.00 8/1/2027 1.139% Mount San Antonio Comm Coll 405,000.00 384,635.75 8/1/2027 2.329% Saddleback Valley USD 3,000,000.00 2,936,953.00 8/1/2027 2.400% San Diego CCD Taxable 2019 590,000.00 565,181.00 8/1/2027 2.407% San Ramon Valley CUSD 1,435,000.00 1,356,080.00 8/1/2027 1.440% Santa Monica Comm College Dist 1,000,000.00 989,605.00 8/1/2027 3.415% Sierra CA CCD 2021A Ref 465,000.00 429,725.50 8/1/2027 1.129% William Hart USD 2020 Ref 200,000.00 184,605.00 8/1/2027 1.174% San Jose Ca Taxable Series B 910,000.00 869,354.00 9/1/2027 2.600% Soquel Creek Wtr Ref 2020 545,000.00 503,506.50 3/1/2028 1.445% Gardena Calif Pension Obligation 1,000,000.00 927,206.00 4/1/2028 2.663% Beverly Hills Taxable Ref 2020B 635,000.00 581,138.50 6/1/2028 1.514% California Health Facs Fing Au 760,000.00 725,156.00 6/1/2028 3.378% Alameda Cnty Calif 540,000.00 524,414.00 8/1/2028 3.519% Desert CA Cmnty College 1,000,000.00 928,546.00 8/1/2028 2.023% Long Beach Calif Cmnty 730,000.00 680,251.00 8/1/2028 2.337% Redondo Beach CA Uni Bond 2018 675,000.00 600,390.00 8/1/2028 1.430% San Ramon Valley CA 1,820,000.00 1,658,517.00 8/1/2028 1.670% Santa Ana College Impt 1,500,000.00 1,348,549.00 8/1/2028 1.320% Santa Clarita Calif Cmnty 1,000,000.00 914,055.00 8/1/2028 1.563% William Hart Hi
gh 1,
000,000.00 908,985.00 8/1/2028 1.429%
Yosemite Calif Cmnty College 750,000.00 699,658.00 8/1/2028 2.210% As of January 31, 2025
City of Clovis
Municipal Maturities Exceeding One Year
72 AGENDA ITEM NO. 11.

Investment
Balance At Stated
Institution Face Value Amortized Cost Maturity Rate
Duke Energy Carolinas LLC 2,000,000.00 1,958,975.00 11/15/2028 3.950% Toyota MTR Cr Corp 2,000,000.00 1,993,569.00 1/5/2029 4.350% Procter & Gamble Co 2,000,000.00 1,995,645.00 1/29/2029 4.650% Air Products and Chemicals 2,000,000.00 1,993,513.00 2/8/2029 4.600% Texas Instrument Inc 2,000,000.00 2,007,988.00 2/8/2029 4.600% Cummins Inc 2,000,000.00 2,026,653.00 2/20/2029 4.900%
Bristol-Myers Squibb Co 2,000,000.00 2,003,419.00 2/22/2029 4.900% Astrazeneca Finance LLC 2,000,000.00 1,984,913.00 2/26/2029 4.850% Cisco Sys Inc. 2,000,000.00 2,016,495.00 2/26/2029 4.850% Caterpillar Finl 2,000,000.00 2,017,383.00 2/27/2029 4.850% Merck Co Inc. 2,000,000.00 1,915,788.00 3/7/2029 3.400% Blackrock Fund Inc. 2,000,000.00 2,008,263.00 3/14/2029 4.700% Adobe Inc 2,000,000.00 2,008,924.00 4/4/2029 4.800%
Home Depot Inc. 2,000,000.00 1,993,260.00 4/15/2029 4.900% Midamerican Energy Co 1,500,000.00 1,974,725.00 4/15/2029 3.650% United Health Group 2,000,000.00 1,452,288.00 4/15/2029 4.700% Glaxosmithkline Capital 2,000,000.00 1,903,643.00 6/1/2029 3.375% John Deere Capital 2,000,000.00 2,011,396.00 6/11/2029 4.850% Citibank NA 2,000,000.00 2,038,808.00 8/6/2029 4.838%
Honeywell Intl Inc 2,000,000.00 2,083,700.00 9/1/2029 4.875% Unilever Capital Corp 1,500,000.00 1,356,168.00 9/6/2029 2.125% Paccar Financial Group 2,000,000.00 1,958,064.00 9/26/2029 4.000% As of January 31, 2025
City of Clovis
Corporate Maturities Exceeding One Year
73 AGENDA ITEM NO. 11.

TO: Mayor and City Council
FROM: General Services Department
DATE: July 7, 2025
SUBJECT: General Services – Approval – Res. 25 -____, Approval of a Memorandum of Understanding between the City of Clovis and the Clovis Public Safety Employees Association.

ATTACHMENTS: 1. Res. 25-____, and MOU

2. Salary Matrix

RECOMMENDATION
For the City Council to approve a resolution authorizing a successor Memorandum of Understanding (MOU) between the City of Clovis and the Clovis Public Safety Employees Association (CPSEA) for the term of July 1, 2025, through June 30, 2028.

EXECUTIVE SUMMARY
City negotiators have recently concluded the meet and confer process with representatives of the CPSEA bargaining unit for a successor MOU. Council authorization is required to implement the proposed amendments to the CPSEA MOU.

BACKGROUND
The 2022 -2025 MOU between the City and CPSEA expires June 30, 2025. The City’s negotiating team and CPSEA representatives have recently concluded negotiations for a successor MOU. A summary of the changes in the proposed MOU is below.

 Salary increases as follows:
o FY 2025-2026: 3.0% wage increase
o FY 2026-2027: 2.0% wage increase
o FY 2027-2028: 2.0% wage increase
 In addition to the wage increase above, the following positions will receive market based increases as follows:
o Property and Evidence Technician: 2.18%
o Police Service Officer and Public Safety Dispatcher: 7.0% o Crime Specialist: 3.09%
o Lead Public Safety Dispatcher: 0.64%
o Senior Police Records Specialist: 7.0%
74 AGENDA ITEM NO. 12.
o Real-time Analyst: 7.0%
 Increased bilingual pay stipend from $100/month to $150/month.  Add $150/month specialty pay for CSO/PSO assigned to Investigations.  Add FTO Program with a 7.5% increase to base pay when assigned as a FTO.  Add 2.0% Education Incentive for members with bachelor’s degree.

The CPSEA membership ratified the terms of the proposed MOU on or about June 16, 2025.

FISCAL IMPACT
The proposed amendments to the CPSEA MOU will result in an increase in costs for salary and incentives of approximately $1,900,000 will be budgeted during the term of the agreement.

REASON FOR RECOMMENDATION
The proposed 2025 – 2028 MOU between the City and CPSEA maintains reasonable wages and working conditions related to the labor market for employees in the CPSEA bargaining unit.

Prior to its implementation, the proposed MOU must be approved by City Council resolution. The proposed amendments are within the financial parameters authorized by the City Council and will preserve the City’s ability to attract and retain qualified personnel.

ACTIONS FOLLOWING APPROVAL
City staff and CPSEA representatives will sign the proposed 2025 -2028 MOU. Staff will implement the modifications within the new MOU.

CONFLICT OF INTEREST
None.

Prepared by: Amy Hance, General Services Director

Reviewed by: City Manager AH

75 AGENDA ITEM NO. 12.

RESOLUTION 25-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS ADOPTING A

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF CLOVIS AND THE CLOVIS PUBLIC SAFETY EMPLOYEES’ ASSOCIATION

WHEREAS, a Memorandum of Understanding exists between the City of Clovis and the Clovis Public Safety Employees’ Association (the Parties); and

WHEREAS, the Memorandum of Understanding expires on June 30, 2025; and

WHEREAS, an agreement has been reached between the Parties for a successor Memorandum of Understanding; and

WHEREAS, the proposed CPSEA Memorandum of Understanding 202 5 - 2028 and side letters are attached as Attachment A.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Clovis hereby adopts the Memorandum of Understanding between the City of Clovis and the Clovis Public Safety Employee’s Association for the term of July 1, 2025, through June 30, 2028.

* * * * * *

The foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on July 7, 2025, by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: July 7, 2025

___________________________ __________________________ Mayor City Clerk

Attachment 1
76 AGENDA ITEM NO. 12.

Attachment A

MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OF CLOVIS AND

THE CLOVIS PUBLIC SAFETY EMPLOYEES

ASSOCIATION

July 1, 2025, through June 30, 2028

77 AGENDA ITEM NO. 12.

TABLE OF CONTENTS

Section Title Page

Introduction ............................................................................................ 1

1. Unit Description ..................................................................................... 1

2. Purpose ................................................................................................. 2

3. City Rights ............................................................................................. 2

4. Employee Rights.................................................................................... 2

5. Dues Deduction ..................................................................................... 2

6. Union Access ......................................................................................... 3

7. Non-Discrimination ................................................................................ 4

8. Wage Scale and Retirement Contributions ............................................ 4

9. Health, Life and Dental Insurance Compensation.................................. 6

10. Holidays ................................................................................................. 8

11. Sick Leave ............................................................................................. 9

12. Family Illness Leave ............................................................................ 10

13. Vacation ............................................................................................... 11

14. Overtime .............................................................................................. 11

15. Specialty Pay ....................................................................................... 12

16. Compensatory Time ........................................................................... 13

17. Bereavement Leave ............................................................................. 13

18. Leave of Absence Without Pay ............................................................ 14

19. Minimum Callback Pay ........................................................................ 14

20. Standby Time ...................................................................................... 14

21. Firearm Pay ......................................................................................... 15

22. Mileage ................................................................................................ 15

23. Jury Duty ............................................................................................. 15

24. Grievance Procedure ........................................................................... 15

25. Lay-Off ................................................................................................. 19

26. Physical or Mental Examinations ......................................................... 20

27. Uniform Allowance ............................................................................... 21

28. Military Leave ...................................................................................... 21

29. Professional Development ................................................................... 22

30. Time Bank ........................................................................................... 23

31. Workweek ............................................................................................ 23

32. Flexible Work Schedules ..................................................................... 24

33. Maintenance of Operations .................................................................. 24

34. Past Practices ...................................................................................... 24

35. Tattoos, Body Piercing, Ornamental Dental Art and Body Art ............. 24

36. Public Safety Dispatcher Work Schedules ........................................... 25

37. Overtime and Extra Duty Board for Dispatch Staff .............................. 26

38. Shift Differential ................................................................................... 26

39. Field Assignment Lunch Period ........................................................... 26

40. Compensation for Court Appearances ................................................. 27 78 AGENDA ITEM NO. 12.

Section Title Page

41. Release Time ...................................................................................... 28

42. Conclusively ........................................................................................ 28

43. Term of Memorandum of Understanding ............................................. 29

44. Sole Agreement ................................................................................... 29 79 AGENDA ITEM NO. 12.
1 Introduction

The representatives of the City of Clovis (City), and the representatives of the Clovis Public Safety Employees Association (CPSEA), having met and conferred in good faith, have mutually agreed to recommend to the City Council of the City of Clovis and to the general membership of the bargaining unit that the following Memorandum of Understanding (MOU) be adopted and that the wages, hours, and other terms and conditions of employment in this exclusive agreement be implemented.

1. Unit Description

A. Recognition of Exclusive Representative: The City agrees to acknowledge, pursuant to Sections 3500 et seq of the California Government Code, CPSEA as the exclusive recognized employee organization representing full-time non-management, clerical, technical and service, permanent and probationary employees in the listed paragraph B below, until such time as CPSEA fails to obtain a majority of the vote of the employees in that bargaining unit during a decertification election. As the exclusive recognized employee organization, CPSEA shall have the right and obligation to meet and confer and reach agreement with the City regarding the determination of wages, hours, and other terms and conditions of employment for employees represented by the CPSEA organization. Nothing in this article shall be construed as violative of any requirement or provision of the Meyers-Milias-Brown Act.

B. Description of the Bargaining Unit . The unit shall consist of all full-time permanent and probationary employees in the following classifications:

1. Animal Services Aide

2. Animal Control Officer

3. Crime Specialist

4. Community Services Officer

5. Digital Forensic Analyst

6. Fire & Life Safety Specialist

7. Fire Inspector I

8. Fire Inspector II

9. Lead Public Safety Dispatcher

10. Police Records Specialist

11. Police Records Specialist II

12. Police Services Officer

13. Property and Evidence Technician

14. Public Safety Dispatcher

15. Real-Time Analyst

16. Senior Animal Control Officer

17. Senior Police Records Specialist

18. Senior Property & Evidence
Technician

19. Senior Systems Video Analyst

20. Systems Video Technician

C. New classifications approved by the City Council and determined to be appropriately placed within this unit shall automatically become part of this unit upon such determination and shall immediately be covered by the terms of this MOU. The City shall noti fy CPSEA in writing whenever new classifications are assigned to the CPSEA bargaining unit. Such notification shall be provided prior to Council adoption of a new classification.

80 AGENDA ITEM NO. 12.
2 2. Purpose

It is the purpose of this MOU to provide for a harmonious relationship between the City and the employees covered by this MOU, and to provide an orderly and equitable method of resolving any differences which may arise regarding wages, hours and other terms and conditions of employment. Nothing in this MOU shall preclude City from recognizing in accordance with City policy any employee whose performance is determined by City to be outstanding.

3. City Rights

Notwithstanding any of the items agreed to herein, nothing in this MOU is intended to limit the management rights of the City, including the following specific rights:
1) Direct the work of its employees.
2) Hire, promote, demote, transfer, assign and classify employees within the City, and to determine the mission of its divisions and departments, and its budget, organization, and number of employees.
3) Discipline employees according to applicable regulations and MOU provisions.
4) Take actions as may be necessary to carry out the mission of the agency in emergencies.
5) Determine the methods, means and personnel by which operations are to be carried on.
6) Determine its budget, organization, merits, necessity and level of any activity or service provided to the public.

4. Employee Rights

Employees of the City shall have the right to form, join, and participate in the activities of employee organizations of their own choosing for the purpose of representation on all matters of employer -employee relations. Employees of the City shall also have the right to refuse to join or participate in th e activities of employee organizations and shall have the right to represent themselves individually in their employment relations with the City.

5. Dues Deduction

Payroll deductions/dues shall be in accordance with applicable law.

81 AGENDA ITEM NO. 12.
3 6. Union Access

The City and CPSEA agree on the procedures for administering Assembly Bill 119 (AB 119) Union Access for the Associations represented employees that are newly hired and for existing employees.

Access to employee new hire orientations:
o At least ten (10) days prior to the new hire orientation the Union President will receive an e -mail notification of the orientation date and time. Only one notification will be sent out. The Union will be responsible for attending the orientation. Personnel will not follow up after the first notification.
o The amount of Union Representatives present during the orientation is limited to two representatives.
o Time allotted for union access during the orientation will be 15 minutes.

The total time that the Union representative spends away from work shall not exceed 45 minutes.
o Orientations are usually on the 1st and 16th of the month. If the 1st or 16th is on a weekend or a holiday the orientation will be on the first working day after the 1st or 16th.
o The City will reserve the right to hold the orientations on different days in case of an unusual situation.
o If mutually agreed upon the ten-day notification can be reduced to allow the new hire an earlier start date.
o Orientation time may vary depending on staffing levels and number of employees attending the orientation.

Access to new hire employee personal information:

Personal information on new hires will be distributed to the Union President within 30 days after date of hire as required by the law. The Union President will pick up the personal information and sign for it. Only one e-mail notification will be sent out to the Union President. The Union President will be responsible for picking up the personal information.

Access to current employee personal information:

Both the City and the Association agree to waive the personal information requirement on current employees that is required to be distributed every 120 days by AB 119. Personal information will be distributed to the Association once a year. The personal information will be distributed to the Union President once per calendar year by the 15th of January.

The Union President will pick up the personal information and sign for it. Only one e-mail notification will be sent out to the Union President. The Union President will be responsible for picking up the personal information. The personal information distributed will be the information that is required by AB 119.

82 AGENDA ITEM NO. 12.
4 Opt-Out Provision
If the employee opts out and does not want their personal information distributed, the City will send the Association the employee’s name, work phone, job title, and work location.

7. Non-Discrimination

The City and CPSEA agree not to discriminate against any employee in accordance with applicable laws.

8. Wage Scale and Retirement Contributions

A. Wage Scale - The City shall implement and maintain the wage scale for all positions represented in this bargaining unit shown in Exhibit A, attached.

B. Wage Adjustment - The City will implement the following wage increases during the term of this agreement:

1. Fiscal Year 2025 – 2026:
 All positions shall receive a 3.0% wage increase. The wage increase shall become effective on the first day of the first payroll period following CPSEA ratification and City Council approval of this MOU.

o The Property and Evidence Technician classification shall receive a

2.18% equity adjustment, for a total of 5.18% wage increase, effective on the first day of the first payroll period following CPSEA ratification and City Council approval of this MOU.

o The Police Service Officer and Public Safety Dispatcher classifications shall receive a 7.0% equity adjustment, for a tot al of 10.0% wage increase, effective on the first day of the first payroll period following CPSEA ratification and City Council approval of this MOU.

o The Crime Specialist classification shall receive a 3.09% equity adjustment, for a total of 6.09% wage increase, effective on the first day of the first payroll period following CPSEA ratification and City Council approval of this MOU.

o The Lead Public Safety Dispatcher shall receive a 0.64% equity adjustment, for a total of 3.64% wage increase, effective on the first day of the first payroll period following CPSEA ratification and City Council approval of the MOU.

o The Senior Police Records Specialist shall receive a 7.0% equity adjustment, for a total of 10.0% wage increase, effective on the first day 83 AGENDA ITEM NO. 12.
5 of the first payroll period following CPSEA ratification and City Council approval of this MOU.

o The Real-Time Analyst shall receive a 7.00% equity adjustment, for a total of 10.00% wage increase, effective on the first day of the first payroll period following CPSEA ratification and City Council approval of MOU.

2. Fiscal Year 2026 – 2027:
 Effective July 1, 2026, all positions shall receive a 2.0% wage increase.

3. Fiscal Year 2027 – 2028:
 Effective July 1, 2027, all positions shall receive a 2.0% wage increase.

C. Retirement

1. The City shall, during the term of this agreement, pay the rate prescribed for employer contributions into the CalPERS fund in accordance with the rules and regulations governing such employer contributions. Employees shall make contributions into the CalPERS fund as provided for in 8. C. 2 below. All references to “PEPRA” shall mean the Public Employees’ Pension Reform Act as enacted in 2013.

2. Employee CalPERS Contribution and CalPERS Cost Sharing

CalPERS Classic Employees (per 2013 PEPRA regulations)

Employee Paid Member Contribution 8.0%
Employee Cost Share of City’s CalPERS Cost 8.4%
TOTAL: 16.4%

CalPERS New Members (per 2013 PEPRA regulations)

Employee Paid Member Contribution 7.50%*
Employee Cost Share of City CalPERS Cost 8.40%
TOTAL: 15.90%

*Pursuant to PEPRA regulations, the CalPERS New Member Employee Paid Member Contribution (EPMC) is subject to change and may increase. If such changes occur, the City will notify CPSEA prior to implementation of any rate changes to New Employee EPMC.

3. The Employee Cost -Sharing amoun ts specified in 8. C. 2 above shall apply to employees classified as “ CalPERS Classic Employees” and to employees classified as “ CalPERS New Members”, as defined by 2013 PEPRA regulations.
84 AGENDA ITEM NO. 12.
6 4. For all employees classified as “CalPERS Classic Employees” (per 2013 PEPRA regulations) the City will continue to provide the benefit known as “CalPERS single Highest Year Benefit” throughout the term of this agreement.

5. For all employees classified as “CalPERS New Members” (per 2013 PEPRA regulations), the City will continue to provide the benefit known as “CalPERS 3 Year Final Compensation”.

D. Credit for Unused Sick Leave

1. The City shall continue to provide the CalPERS benefit known as “CalPERS Credit for Unused Sick Leave (Govt. Code Section 20965).

E. Step Increases - The City shall maintain its current five (5) step salary plan during the term of this MOU.

F. Deferred Compensation

Unit members who have completed their initial probationary period may elect to participate in a deferred compensation program that includes a City matching contribution. However, unit employees may participate in the deferred compensation program without the City matching contribution at any time during employment. The deferred compensation program is subject to I.R.S. Section 457 program rules.

Enrollment in the program shall become effective in the pay period following the submittal of an enrollment re quest. The provisions of the deferred compensation program are as follows:

City’s Matching Maximum City Payment
Contribution/Payment

(City/Employee)

1:1 3%

If the maximum dollars available for the contributory deferred compensation program for this unit are not utilized in any fiscal year, the remaining dollars shall be applied to health insurance rates for this unit only. The total unit wage subject to the deferred compensation matching program will be compared to the actual dollars spent by the City on the program to determine any unspent dollars available during the preceding fiscal year.

9. Health, Life, and Dental Insurance Compensation

A. The City and CPSEA agree that the City’s Health Benefits Committee (HBC) shall be the exclusive representative body for the purposes of all mandatory meet and 85 AGENDA ITEM NO. 12.
7 confer issues that are related to the City’s health benefit plan (medical, dental, pharmacy, vision, and life insurance coverages) inclusively.

The HBC shall be convened by the City at least once each quarter to review the City’s health benefit plan. The HBC shall include a member and an alternate from each of the represented City bargaining units. The represented members shall determine their own voting and conflict resolving procedures so that they can present (whenever possible) a single proposal for all their represented employees. Sufficient management staff will represent the City on the HBC as determined by the City. The City or HBC may also request to convene at other times to meet and confer as provided for in this agreement.

If any bargaining unit represented by the HBC is not in agreement with the position of the HBC as demonstrated by a negative vote of their respective affiliation membership, such bargaining unit and their designated representative(s) will meet and confer with the City to impasse prior to the implementation of any meet and confer proposals made in accordance with this agreement. The City’s health benefit plan structure shall be determined through the meet and confer process between the HBC and the City. The City’s health benefit plan structure is defined as the type and level of benefits.

The benefits provided under this section shall be at the minimum type and level of benefits that is no less than the m inimum benefit offered by any of the program providers as listed on the 1995 Health Program Benefits Sheet distributed on February 1, 1995, provided that the benefit is competitively available in the local market. The City will select the health benefit p lan vendors and set the health benefit plan rates.

The City will meet and confer with the HBC regarding the impacts of vendor selection, rates, rate structure, and other plan change impacts.

The employee contribution rate will remain at 10% of the total cost of the lowest cost plan as determined by the City for the various employee, employee/family, and other tier groups as proposed. Increases or decreases in the year-to-year premium will be shared in the same 10% employee, 90% employer ratio for the term of this MOU unless otherwise changed through the meet and confer process with the HBC.

B. Health Premium Waiver Incentive

1. Employees who waive City medical, prescription, dental and vision coverages will receive a waiver incentive of $420.00 per month.

2. Employees who waive medical and prescription drug coverages will receive a waiver incentive based on the following employee coverage tiers:

 Employee Only $362.00
 Employee + Child(ren) $322.00
 Employee + Spouse $309.00
 Employee + Spouse + Child(ren) $265.00
86 AGENDA ITEM NO. 12.
8 Employees who choose to discontinue health coverages through the City shall continue to receive City -provided life insurance coverage and employee assistance program (E.A.P.) benefits. To be eligible for this incentive, employees must: (1) notify the City’s Personnel Division of their decision to discontinue health coverage during the City’s annual health insurance open enrollment period; (2 annually provide evidence of being covered on another group health plan ; and (3) verify to the City that discontinuance of health coverage does not constitute a violation of any court order or other legal obligation to which the employee may be subject. In the event that an employee who has opted -out of the City’s health coverage subsequently loses their alternate medical coverage due to a life changing event as defined by the Consolidated Omnibus Budget Reconciliation Act (COBRA), the employee may re-enroll in the City ’s health coverage program. It shall be the responsibility of the employee to notify the City’s Personnel Division of such a life changing event within 30 days of the event.

Any Changes in ACA regulations that affect cash -in-lieu benefits will require a reopener on the cash-in-lieu benefit.

C. Supplemental Life Insurance

Throughout the term of this agreement, the City shall make available to employees in this unit supplemental life insurance coverage. It is understood and agreed that the premiums for such coverage shall be paid for exclusively by the employees who elect the supplemental life insurance coverage. Payment of the premiums for this coverage shall be made through employee payroll deductions.

The City shall be responsible for selecting the l ife insurance provider. Prior to selecting a provider, the City shall consult with CPSEA representatives.

D. State Disability Insurance

The members of CPSEA agree to pay for State Disability Insurance premiums for a minimum of two calendar years in ac cordance with the State Unemployment Insurance Code Rules and Regulations. It is further understood by CPSEA that the City allows State Disability as a non-vested benefit to be available to CPSEA members provided the City does not incur a contribution obligation.

10. Holidays

A. The holidays listed below will be recognized as eight (8) hour holidays during the existence of this MOU, except for Subdivision 10, which will be recognized as a four (4) hour holiday:

1. New Year's Day (January 1)

2. Martin Luther King Jr. Day (3rd Monday in January)
87 AGENDA ITEM NO. 12.
9 3. All President's Day (3rd Monday in February)

4. Memorial Day (last Monday in May)

5. Independence Day (July 4)

6. Labor Day (1st Monday in September)

7. Veteran's Day (November 11)

8. Thanksgiving Day (as declared in November)

9. Friday after Thanksgiving Day

10. The latter four (4) hours of the workday before Christmas Day or New Year’s Day. In order to maintain operations, Department H eads shall have discretion over scheduling which day employees select , i.e., Christmas Day or New Year’s Day.

11. Christmas Day (December 25)

12. One (1) floating day to be used for employee birthday or any other work day selected by mutual agreement of the employee and the employer.

B. Whenever any such above -described recognized holiday falls on a Saturday, the preceding Friday shall be considered a holiday. Whenever any such above described recognized holiday falls on a Sunday, the following Monday shall be considered a holiday.

C. Employees may request and may receive Good Friday off provided they have either adequate compensatory time off accrued, or accrued vacation time, or are granted leave without pay per the City’s Personnel Rules and Regulations.

D. An employee shall be paid for each of the above holidays only when the employee is on a paid status the workday prior to and the workday immediately after the holiday. Paid status shall mean the employee is on approved vacation leave, sick leave, holiday, compensatory time off, bereavement leave, jury duty or actually at work.

E. Whenever an employee is required to work on a recognized holiday, the employee shall be paid at straight time, plus one and one -half times their rate of pay for every hour actually worked with a two (2) hour minimum.

11. Sick Leave

A. Employees will receive eight (8) hour s sick or accident allowance for each full month of employment (based on date of hire) up to a total of ninety -six (96) hours allowance per calendar year. Such allowance is cumulative from year to year.

Sickness or accident benefit payments, including workers' compensation payments, for any work week shall not exceed an employee's normal straight time weekly earnings.

Sick Leave benefits are payable only for an employee's regularly scheduled work days on which the employee is unable to work as a result of the employee’s illness or accident.

88 AGENDA ITEM NO. 12.
10 The employee may be required to furnish a doctor's certificate or other satisfactory proof of illness or accident when absent more than five (5) days. The City may require a doctor’s note that states any restrictions upon the employee’s return to work.

After an employee in this unit accumulates 192 hours of unused sick leave, the employee may receive a cash payback of a portion of the unused sick leave accumulated during the previous 12-month period. The payment shall be paid once a year, on the first paycheck after November 16 , and the hours available for payback shall be based on the following schedule:

Number of Sick Leave Hours
Used During Preceding Number of Cash-out Percent of
12 Month Period Hours Available Cash-Out

0 96 50%
0+ to 8 88 45%
8+ to 16 80 40%
16+ to 24 64 35%
24+ to 32 56 30%
32 + to 40 48 25%

The remaining portion of unused sick leave hours shall continue to accumulate.

B. Medical Appointments

Employees may use earned sick leave days for medical, chiropractic, dental and therapy appointments with the approval of the Department Head or the Department Head’s designee. Employees may use one -half of annual accrued sick leave to care for immediate family (as defined in Section 12).

C. Employees who retire from the City on the regular CalPERS service retirement benefit may elect to receive a lump sum cash -out of up to 25% of their accrued sick leave balance as calculated at the time of retirement. This benefit is not applicable to employees who leave City service under any other conditions, including employees who retire under CalPERS disability retirements. Appropriate federal/state tax withholding will be made at the time of cash-out.

12. Family Illness Leave

A. An employee shall be entitled to twenty-four (24) work hours with pay in any one (1) calendar year f or the purpose of providing personal care, attendance and compassion to a member of the employee's immediate family who is suffering from an injury or illness. An employee shall be entitled to up to forty (40) work hours with pay in any one (1) calendar y ear if travel is required outside of California. However, the necessity for the employee's presence may, in the discretion of the City Manager or the City Manager’s authorized agent, be required to be verified by a doctor's certificate.

89 AGENDA ITEM NO. 12.
11 For the purposes of this Section, “immediate family” shall include the husband, wife, registered domestic partner as defined by the State of California , mother/step, father/step, brother/step, sister/step, child/step, grandparent , grandchildren, mother/father-in-law, brother/sister-in-law, son/daughter-in-law, or legal dependent of the employee.

B. Family Illness Leave Act - The City and CPSEA agree to comply with the legal requirements of “The Family and Medical Leave Act of 1993” (FMLA), as amended and “The California Family Rights Act of 1991” (CFRA), as amended (collectively referred to as the “ACTS”) and detailed in the City’s Administrative Memo 94-2, as amended.

C. All unit members have been properly noticed concerning their rights and the City’s policy regarding their entitlements under the ACTS by provision of a copy Administrative Memo 94-2 as amended and that all time off for reasons covered under the ACTS (including workers’ compensation absences) is designated FMLA/CFRA leave and counts towards their entitlement under both ACTS.

D. Employees who take leave under the ACTS on an Intermittent or Reduced Leave Schedule when their available paid leave balances have been exhausted will receive their negotiated benefits on a proportionate basis, base d on the average number of hours they worked in a pay period compared to the number of hours not worked. For example, an employee who works 40 hours in an 80 hour pay period, will receive 50% accrual of sick leave and vacation time, and will be paid for o ne-half of a day for any holidays during that pay period.

13. Vacation

Employees in this unit shall earn vacation credit on the following basis:

Years of Service Accrual
1 through end of year 7 5 hours posted on each pay period to a maximum of 280 hours 8 through end of year 14 6 hours posted on each pay period to a maximum of 328 hours 15 through end of year 19 6.667 hours posted each pay period to a maximum of 360 hours 20 Years or more 8 hours posted on each pay period to a maximum of 360 hours

The time at which the employee shall be granted a vacation is at the discretion of the Department Head. Employee seniority, as determined by an employee’s length of time as a full -time employee of the City , shall govern selection of vacation time unless the needs of the City require a deviation from this procedure.

14. Overtime

Overtime will be paid at the rate of one and one -half times the normal rate of pay for all hours actually worked in excess of the employee’s normal shift (i.e. “5 -8”, 90 AGENDA ITEM NO. 12.
12 “4-10”, “3/12 + 4”, “9 -80”). Overtime hours must be approved in advance by the employee’s supervisor.

15. Specialty Pay

A. Employees in this Unit shall receive a salary increase equivalent to “A” step of the position being filled or a 5% salary increase, whichever is greater, above their regular salary when they are assigned by their supervisor to perform the majority of the duties of a supervisory position for at least forty (40) consecutive working hours.

B. All members of this unit who are assigned by their supervisor to serve as trainers for two consecutive hours or more will receive seven and one -half percent (7.5%) premium pay.

C. CPSEA members who possess non-English language skills that have been identified by the Department Head as beneficial to the Department shall receive a maximum of One Hundred Fifty dollars ($150.00) per month in addition to the employee’s base salary. The city shall determine if employees qualify for the bilingual pay and the standards of proficiency that an employee must possess in order to receive bilingual pay.

D. Employees who with the approval of their supervisor, take an animal home overnight to provide needed care will receive two (2) hours of pay for that care. An employee who actually worked their full shift on that day will receive two (2) hours of pay at their regular ov ertime rate. If they have worked less than their full shift on that day, they will receive pay at their straight time rate until they reach the number of hours in their full shift.

E. One CSO/PSO assigned to Investigations shall each receive $150.00 per month while actively assigned to the above position.

F. Field Training Officers – the field training officer assignment is a year -round assignment. This assignment will generally be for two-year periods. CSOs assigned to the position of Field Training Officer (FTO) shall receive a 7.5% salary premium for the duration of the assignment. The 7.5% premium shall discontinue when the employee is no longer assigned to be an FTO.

The FTO assignment is at the discretion of the Chief of Police. The Chief of Police or authorized designee has the ability to discontinue the assignment of an FTO for any cause. Any appeal will go directly to the Chief of Police who will make the final decision regarding any appeal. The Chief of Police or authorized designee shall determine how many and which CSOs will be selected to be an FTO. The Police Chief or authorized designee shall also determine the scheduling of FTO shifts.

G. Social Media Coordinator – As the City’s social media presence increases, so does the City’s need to ensure the proper coordination of City social media posts.

In recognition of the effort it takes to coordinate these posts, employees assigned by 91 AGENDA ITEM NO. 12.
13 their supervisor as a Social Media Coordinator shall receive $150 per month stipend.

Any after -hours social media posts must be preauthorized by the employee’s supervisor and done in order to provide essential or emergency public information.

Essential or emergency public information in this context shall mean a serious, unexpected, or dangerous situation requi ring immediate action. Such after hour work must be pre-approved and shall be otherwise compensated as appropriate under the law.

16. Compensatory Time-Off

A. The City may allow compensatory time off (CTO) in lieu of overtime. The City shall have the choice in the manner of compensation, i.e., cash or CTO. The number of CTO hours an employee may accumulate shall be at the discretion of the employee’s Department Head, to a maximum of 240 hours.

B. Employees shall be allowed to cash-out up to 40 hours of their accumulated CTO during the first paycheck following November 16; and, up to 40 additional hours of accumulated CTO during the first pay check following May 16. Employees wishing to cash -out CTO must notify the Finance Department in writing by November 15th and/or May 15th of their desire to cash-out CTO and how many hours they wish to cash- out.

17. Bereavement Leave

An employee shall be entitled to forty (40) excused hours with pay on an annual basis to attend the funeral of any member of the employee's immediate family. For the purpose of this Section, the term "immediate family" shall include the husband, wife, registered domestic partner as defined by the State of California , father/step, mother/step, brother/step, sister/step, child/ste p, mother -in-law, father -in-law grandparents, grandchildren, brother/sister -in-law, son/daughter -in-law, or legal dependents of such employee. The City will take all reasonable steps to accommodate an employee’s work schedule so the employee may attend the funeral of an immediate family member.

Employees who have worked for the City at least 30 days will have five (5) days unpaid bereavement leave based on their regular schedule. The five unpaid days do not need to be consecutive, but they must be taken w ithin three months of the death of a covered family member. Documentation verifying the family member’s death may be required. For the purposes of this section, family member shall include spouse, child, parent, sibling, grandparent, grandchild, domestic partner, and parent-in-law.

Employee who have worked for the City for at least 30 days have up to five (5) days of unpaid bereavement leave following a reproductive loss event including a failed adoption, failed surrogacy, miscarriage, stillbirth, or uns uccessful assisted 92 AGENDA ITEM NO. 12.
14 reproduction. The reproductive loss event applies to any person who would have been a parent as a result of the unsuccessful adoption, surro gacy, assisted production, or pregnancy. The leave days do not have to be taken consecutively but must be completed within three months of the reproductive loss event.

18. Leave of Absence Without Pay

A. The City Manager may grant a permanent or probationary employee a leave of absence without pay or accrual of seniority for not to exceed three (3) months.

Leaves of absence without pay may be extended at three (3) month intervals (up to a maximum of nine (9) months) upon the mutual agreement of the City and the employee involved. No such leave shall be granted except upon written request of the employee setting forth the reason for the request, and the approval will be in writing. Upon expiration of the regularly approved leave, or within a reasonable period of time after notice to return to duty, the employee may be reinstated in the position held at the time leave was granted. Failure on the part of the employee on leave to report promptly at its expiration, or within a reasonable time after notice to return to duty shall be cause for discharge, in the discretion of the City Manager.

B. The Department Head may grant a permanent or probationary employee a leave of absence without pay for a period not to exceed one (1) calendar week. Such leave shall be reported to the City Manager or the City Manag er’s authorized representative.

19. Minimum Callback Pay

An employee in this unit who is called back to work outside of the employee’s regularly scheduled shift shall be paid a minimum of four (4) hours at their overtime rate when called back to work o utside of their regularly scheduled shift hours . The employee shall have the option of choosing overtime pay or CTO as compensation for callback duty.

20. Standby Time

Animal Services Employees who are assigned by their supervisor to be on Standby Time for Emergency Animal Responses that could require euthanasia, shall receive a premium of one (1) hour at their regular overtime rate for each day they are assigned to Stan dby Time. Compensation for Emergency Animal Responses will be paid according to minimum call back pay in Article 19. An emergency Animal Response is defined as a call for service of an employee assigned to Standby Time involving a severely injured animal w hich may need to be euthanized. An employee assigned to Standby Time shall be available by telephone and be able to report to the worksite/incident scene within 30 minutes of notification.

93 AGENDA ITEM NO. 12.
15 21. Firearm Pay

Community Service Officers (CSO) or Police Service Officers (PSO) assigned to work in the jail or perform transport of those arrested are required to carry a firearm in the course of their duties. Those so assigned are authorized Firearm Pay of $ 200 per month ($ 100 per pay period). To qualify for t his pay, the CSO or PSO must be assigned to work as a jailer or in the transport of arrestees, must have completed the PC832 Arrest and Firearms Course, and must maintain current Department firearm qualification.

22. Mileage

The City shall pay the curr ent City stand ard mileage reimbursement rate, as determined by the Internal Revenue Services, fo r use of an employee’s vehicle for authorized City business. Such use shall be in conformance with City practices and policies.

23. Jury Duty

The provisions of the City’s Personnel Rules and Regulations, which pertain to Jury Duty, shall be applicable to employees covered by this MOU. While serving on jury duty, employees will continue to be paid by the City on the basis of a forty (40) hour work w eek, at their normal rate of pay, on condition that any compensation (in excess of mileage expenses) received by the employee from the court be turned over to the City.

24. Grievance Procedure

The City and CPSEA agree that all parties shall utilize th e existing appeals mechanism provided for within the City’s Personnel Rules and Regulations for all cases regarding discharge or suspension, unless and until appropriately modified at the initiation of the City.

Policy Statement

CPSEA employees herein are encouraged to solve difficulties and problems within their department. In the event that a difficulty or grievance cannot be settled within the department, the employee is encouraged to bring the matter to the attention of the Personnel Officer.

Purpose

94 AGENDA ITEM NO. 12.
16 The purpose of this grievance procedure is to secure, at the lowest possible administrative or supervisory level, proper and equitable solutions to grievances, and to guarantee orderly succession of procedures within which solutions may be pursued.

It shall be incumbent upon all City employees to follow these procedures to settle their grievances.

Definition of Terms: As used in this Section, the following words shall have the designated meanings:

1. Grievance: A grie vance is a good faith complaint of one or a group of employees or a dispute involving the interpretation, application, or enforcement of the express terms of this MOU and all other terms and working conditions of employment.

2. Conferee: A conferee is an individual who, at the request of the employee, is invited to participate in a grievance conference.

3. Aggrieved Party: Aggrieved party is the employee or group of employees or City making the claim.

4. Days: The term “days” shall, except when otherwise indicated, mean calendar days when the City offices are open.

Implementation Procedures: Any grievance of a disciplinary matter may be brought before the Personnel Commission according to the manner and procedures specified in the City’s Personnel Rules and Regulations , shall proceed according to the below-described manner and procedure:

a. Level One - Oral Discussion With Immediate Supervisor: An aggrieved party shall orally present his grievance to his immediate supervisor wit hin fifteen (15) days of the occurrence of the event being grieved, or within fifteen (15) days after the employee becomes aware of the event being grieved. The aggrieved party and the immediate supervisor should make every effort to resolve the difficulty in this manner.

b. Level Two - Personal Conference Upon Written Claim With Immediate Supervisor: an aggrieved party may then submit his claim in writing to his supervisor.

The written claim must be submitted to the immediate supervisor no more than fifteen (15) days past the date of the Level One discussion. This fifteen (15) day time period does not begin to run against an employee who is off duty on an approved absence, until that employee returns to duty. The parties should make every effort to r esolve the difficulty in this manner. The conciliatory efforts of conferees may be utilized at this stage as a substitute for or in conjunction with the aggrieved party. The aggrieved party’s written claim should state his position clearly, and the background and reasons and the following items must be included:

(1) A statement of the steps initiated by the aggrieved party to resolve the problem by informal means.

(2) A description of the general and specific grounds for the grievance. 95 AGENDA ITEM NO. 12.
17 (3) A listing of the specific actions and events alleged to be in violation (including witnesses).

(4) A statement of the reasons why the specific actions identified above are in violation of this Section.

(5) A listing of the specific actions which the aggrieved employee believes would best remedy his grievance.

Upon receiving the written claim, the immediate supervisor shall schedule a personal conference with the aggrieved party to resolve the grievance. If the aggrieved party is not satisfied with the results of this personal conference with his immediate supervisor, which must be announced within fifteen (15) days, he must then file a written complaint with his department head within fifteen (15) days of receiving the notice from his immediate supervisor.

c. Level Three - Personal Conference With Department Head : An aggrieved party may appeal the Level Two decision to his D epartment Head by filing a written complaint. Said complaint shall contain the same information as described above for the Level Two claim. It shall not be necessary to rewrite the above information. The City shall provide a form which may be used at Levels Two through Four. Upon receipt of the complaint, the Department Head shall schedule a personal conference with the aggrieved. At this conference, the attending aggrieved party and department head should make every effort to resolve the matter. If the aggrieved party is not satisfied with the results of this personal conference with this Department Head, which results must be announced within fifteen (15) days of the conference, he must then file a written appeal as provided for in Level Four.

d. Level Four – Assistant City Manager/Board of Review: The aggrieved party may appeal the decision within ten (10) days after the decision has been provided at Level Three by filing a request for a hearing. Requests for hearing and final decision before the Assistant City Manager or the Board of Review shall be made with the Personnel/Risk Manager as hereinafter described.
(1) The request shall be in writing and shall include the same information as described in the previous claim in Level Two. This shall be in the form of a separate written request, and said request shall be accompanied by a copy of the written claim file at Level Two and Level Three.

(2) Upon receipt of the request, the Personnel/Risk Manager shall direct the Board of Review or Assistant City Manager to conduct an investigation and review.

(3) The Board of Review or Assistant City Manager shall have available all documents relating to the complaint and any City records that would be helpful in resolving the problem.

96 AGENDA ITEM NO. 12.
18 (4) After studying the documentary evidence, the Board of Review or the Assistant City Manager shall conduct such hearings as it deemed necessary. At least two (2) days’ notice of any scheduled hearing should be given.

(5) Within a reasonable time after the conclusion of the hearing, the Board of Review or the Assistant City Manager shall submit the written findings of fact and written decision to both the City and the aggrieved party.

(6) The Board of review shall be made up of three members, one selected by the Grievant, one selected by the City and third selected by the first two from among those individuals currently serving on the City’s Personnel Commission.

Level Five - City Manager’s Decision: After receipt of the advisory findings of fact and advisory decision from the Level Four Board of Review, the City Manager shall investigate and confer with the parties involved. The aggrieved party, at his discretion, may bring in his conferee. The City Manager shall thereafter communicate a final and conclusive decision in writing together with supporting reasons, to the Grievant, within twenty (20) days of concluding the investigation of the matter.

General Provisions: To facilitate this procedure, the following provisions shall apply:

(1) Any party to a grievance may, at any point i n the process outlined, have a conferee.

(2) Any employee may serve as a conferee without fear of prejudice or reprisal of any kind being taken against such employee.

(3) Grievance adjustment should be more concerned with “what is right” and less concerned with “who is right”. Effective adjustme nt of grievances requires that all parties involved conduct themselves with decorum and restraint, and that commonly accepted principles of ethical conduct be observed at all times.

(4) All proceedings, at any level, shall be kept private and confidential, and any disposition of the case will not be made public without the prior joint and mutual agreement of the aggrieved party and the City Manager. An aggrieved party who makes any proceeding or disposition public without said prior joint and mutual agreement shall be held to have thereby waived his grievance. This shall not apply when the aggrieved party requests an opportunity to address the Council. Decisions that have City -wide implications shall be communicated to all certified personnel in an objective and impersonal manner.

(5) The City shall keep a written record of all proceedings beginning with Level One. The parties involv ed shall initial a nd date the records at each Level, indicating their knowledge of the contents , before the grievance shall 97 AGENDA ITEM NO. 12.
19 proceed to the next Level. Such signing s hall not necessary indicate agreement to the factual content.

(6) Any costs of operating the grievance procedure shall be borne jointly by the City and the Grievant.

(7) By mutual written agreement, the time limit at any Level may be extended.

(8) The conferee shall conduct all applicable duties, whenever possible, during “non-working” hours. The conferee shall only be allowed to conduct said duties during working hours if (1) t here is no interference with any other employee’s job performance and ( 2) th e conferee received no overtime compensation by the City for time so spent.

25. Lay-Off

A. The provisions of this article shall apply when the City institutes lay -off of bargaining unit employees pursuant to the City’s Personnel Rules and Regulations.

B. Statement of Intent : In the event the City should anticipate a lay -off of employees covered by this MOU, the City will notify CPSEA of its intention to make lay-offs. Within ten (10) days of this notice, either party may agree to reopen this MOU to meet and confer on the topic of cost savings in an effort to avoid a lay -off.

Nothing in this section relinquishes the City's right to lay -off employees in the unit if the MOU is reopened and the parties fail to reach a mutually acceptable agreement to avoid a lay-off.

C. Notification: Employees to be laid -off shall be given at lea st thirty (30) calendar days’ prior notice. Prior to lay -off, the City shall issue a statement to the affected employee concerning the performance of the employee. If the performance of the affected employee has been certified as “satisfactory” or better, based on the employee’s last two performance evaluations, the name of the laid-off employee shall be placed on the appropriate reemployment list. If the performance of the laid -off employee is certified as not being “satisfactory” or better, the affected employee’s name shall not be placed on a reemployment list.

D. Order of Layoff : Employees shall be laid -off in the i nverse order of their seniority with the City, within the classifications subject to lay-off(s). The City Manager shall determine in which classifications the lay-off(s) shall occur, based on the needs of the City. Seniority shall be determined based upon date of hire to a permanent, full- time position with the City. Within each classification, employees shall be laid -off in the following order:

(1) Temporary Employees
(2) Contractual Employees
(3) Permanent Part-Time Employees
(4) Probationary Employees
98 AGENDA ITEM NO. 12.
20 (5) Permanent Employees

E. In cases where there are two or more employees in the classification from which the lay -off is to be made who have the same seniority date, such employees shall be laid-off on the basis of the last evaluation rating in the classification, provided that such rating has been on file at least thirty (30) days and no more than twenty-four (24) months prior to lay- off. In such cases, the employee(s) with the lower evaluation rating will be laid-off first.

F. Bumping: An employee designated to be laid -off may bum p into the next lower classification within their classification series, provided that they have seniority over the person being bumped. An employee who is bumped shall be laid -off in the same manner as an employee whose position is abolished.

G. Reemployment List: Employees who are laid-off and who have been certified by the City as providing “satisfactory” performance or better, shall have their names placed on a reemployment list. Vacant positions in the bargaining unit shall be offered to qualified employees on the reemployment list by order of seniority, with the most senior-qualified employee recalled first. Seniority shall be determined by the length of time an employee worked for the City in a permanent, full-time position.

Names shall be maintaine d on the reemployment list for a period of two (2) years.

Persons who decline a reemployment offer to any permanent position for which they are qualified shall be stricken from the reemployment list.

A laid-off employee who is reemployed to a position in which the employee had regular status shall not be required to serve a new probationary period but shall be required to meet minimum standards for the position. A laid-off employee who is reemployed to a position in which the employee did not have regular status shall be required to serve a new probationary period and meet the minimum standards of the position. Employees who do not pass the requisite probation in another class will be returned to the reemployment list for the class from which they were laid-off. They will be returned to the same position on the reemployment list they occupied at the time of lay-off.

Employees who are reemployed shall have their sick leave balances restored to the amount prior to lay-off, accrue vacation leave at the sam e rate as prior to lay-off, and be placed at the same salary step if reemployed to the same classification from which the employee was laid -off. Upon recall, the City will allow the recalled employee a reasonable period of time in which to reinstate certi fications that may have lapsed during the employee’s lay-off period.

Non-Discrimination: The City agrees that lay-offs shall be accomplished without regard to an otherwise -qualified employee’s race, color, national origin, religion, sex, or physical disability or any other protected class as defined by law.

26. Physical or Mental Examinations

99 AGENDA ITEM NO. 12.
21 A. In the event the Department Head has reason to believe that an employee is not physically or mentally capable of performing the full duties of the employee’s position, or that the employee’s condition represents a danger to self, other employees or the public, the Department Head may immediately place that emp loyee on sick leave, or other accrued leave, or personal leave without pay if accrued leave is exhausted, or if already on sick leave, require the employee to remain off work until cleared for full duty by the City physician or another physician designated by the City.

B. If the employee so requests, the Department Head shall, prior to implementing a decision, present the reasons for taking such action to the employee and, if the employee desires, a representative of the employee's choice.

27. Uniform Allowance
The Animal Control Officer, Community Service Officer, Fire Life Safety Specialist, Fire I nspector I, and Fire Inspector II classes shall receive $750.000 per year for an annual uniform allowance and $150.000 for boots or shoes, to be paid by the City on the paycheck following November 16. Although the uniform and boot allowance is paid on the first paycheck following November 16, the allocation is for entire fiscal year from July 1 st through June 30 th. For new hires or those ending employment, the allowance will be prorated at an amount of $37.50 per pay period in accordance with the starting or ending date of employment within the fiscal year July 1st through June 30th.

On a case-by-case basis, the City may approve new employees for an interest free, 6-month loan for the difference between the allocated prorated amount and the full amount of the annual uniform and boot allowance for the purposes of purchasing uniforms and boots. Loans are one-time only and must be requested within the first six months of appointment to a position listed above. Repayment of the loan shall be accomplished through automatic payroll deduction beginning the pay period immediately following receipt of the loan funds and continuing with each successive pay period until repaid in full. Should an e mployee leave employment before the loan is paid back in full, the entire remaining loan amount due and owing will be deducted from the employee’s final paycheck. Those individuals approved to receive the 6 - month loan shall execute a loan document that exp ressly provides for the repayment through automatic payroll deductions as set forth above. Proof of purchase (copies of receipts and/or invoices) shall be submitted to the City in order for CPSEA members to qualify and participate in this program.

The City shall provide uniforms for all other positions that are required to wear uniforms.

28. Military Leave

A. Military leave shall be granted in accordance with the provisions of federal and state law. All employees entitled to military leave shall gi ve the City Manager and/or the City Manager’s authorized agent an opportunity, within the limits of military regulations, to determine when such leave shall be taken.

100
AGENDA ITEM NO. 12.
22 B. Employees shall be paid their regular salary for the first 30 days of active duty within a fiscal year. Starting on the 31st day of active duty, employees will receive the difference between their military base pay and their City of Clovis pay. Military orders and wage statements will be required. See the Leave Guide for more details.

29. Professional Development

The City shall reimburse employees in CPSEA for the cost of tuition, required fees (such as a health fee), required textbooks or e -books, for job-related courses leading to a college degree. To be eligible for reimbursement, the course must be related to job duties or related to a position to which an employee might reasonably aspire.

The maximum reimbursement rate will be calculated September 1 of each year as the total of eight (8) semesters full -time undergraduate tuition, including required fees, at California State University Fresno. A total of $2,000 for required textbooks or e-books will be added to the tuition fees noted above for a grand total maximum reimbursement.

Expenses for courses which began prior to July 1, 2019, will not be included in the maximum lifetime allocation.

Reimbursement under this Section shall be made under the following conditions:

A. Employees must have completed their initial probationary period with the City.

B. By February 28 of each year, employees must submit a written request to participate in the Educational Incentive Program including an estimate of c osts to be incurred during the following fiscal year.

C. Course work must be for an accredited college or university degree program and have the prior approval of the Department Head. Accreditation shall be through the U.S. Department of Education unless oth erwise approved by the Department Head.

D. An employee will be eligible for reimbursement of approved expenses for either an Associates, Bachelor’s or Master’s degree. Fees for any combination of these degrees may be reimbursed as long as they do not exceed the employee’s maximum allocation for the Educational Incentive Program.

E. Course work must be work-related and determined by the Department Head to be of benefit to the City. Required course work as part of an approved undergraduate or master’s degree program is eligible for reimbursement.

F. Reimbursement of approved course work and related expenses shall be contingent upon the attainment of a letter grade of “C” or better , or “Pass” in a course with Pass/Fail grading . Reimbursement shall be made after the employee submits expense receipts and proof of letter grade.

101
AGENDA ITEM NO. 12.
23 G. Fees not required for enrollment such as parking, graduation related expenses, or travel will not be reimbursed.

H. All courses for which reimbursement is sought shall be taken while off duty and not in paid status.

I. The incentive below is provided to employees who achieve educational milestones that enhance their ability to perform their job duties. Employees are required to provide proof of completion of the degree from an accredited college or university.
 Employees who earn a bachelor's degree will receive 2.0% of their base salary every pay period.

30. Time Bank

A. Employees may donate two (2) hours of vacation time each year to the CPSEA Administrative Board Time Bank. The hours donated to the Time Bank shall be donated on January 1 of each year. These hours may be utilized by CPSEA elected officers to attend to CPSEA business and educational activities. The City Finance Department will maintain records of all hours donated annually to the Time Bank. Upon request, the City Finance Department will provide CPSEA with quarterly information regarding the available balance in the Time Bank and hours utilized.

B. The CPSEA President shall authori ze the use of Time Bank hours for the elected officers of CPSEA. Hours utilized under this section shall be in minimum amounts of four (4) hour increments. For scheduled trainings, schools, etc., the CPSEA President shall provide the City Manager or designee with a minimum of fourteen (14) days notice prior to requesting the use of Time Bank hours. The u se of Time Bank hours that impacts assigned schedules shall be subject to the approval of the affected Department Head(s).

C. CPSEA agrees to indemnify and hold harmless the City, its officers, agents and employees from any claims or liability arising from the use of the Time Bank, including any legal or other actions taken to protest the application of this provision. It is agreed tha t CPSEA personnel utilizing Time Bank hours shall be representing CPSEA and not the City during the time that Time Bank hours are being utilized. It is further understood that the use of Time Bank hours shall not constitute “time worked” for the purposes of computing overtime or any other payroll or employee benefit, including workers’ compensation benefits.

31. Workweek

A. The workweek for all unit members shall be 168 consecutive regularly recurring hours.

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24 B. For employees assigned to a “5 / 8” or “4 / 10” or “3 / 12.5” work schedule, the workweek shall begin at 0700 hours on Sunday and end at 0700 hours on the following Sunday.

C. For employees assigne d to a “9 / 80” or “3 / 12” work schedule, each employee’s designated FLSA workweek (i.e., 168 regularly recurring hours) shall begin exactly four (4) hours after the start time of the employee’s eight (8) hour shift on the weekday that corresponds with the employee’s regular alternating day off.

32. Flexible Work Schedules

The City will analyze and respond within thirty (30) days to written proposals from CPSEA regarding alternative employee work schedules. Such proposals shall be designed with the primary concerns of saving operating costs and enhancing City service levels.

33. Maintenance of Operation

CPSEA agrees that for the term of this MOU neither CPSEA nor any person acting in its behalf will cause, authorize, engage in, sanction, nor will any of the members of the bargaining unit take part in a strike against the City, a work stoppage, slow-down, picketing or the concerted failure to report for duty, or unauthorized absence or abstinence from the full and faithful performance of their duties of employment, including the compliance with the request of other labor organizations or bargaining units to engage in such activities.

34. Past Practices

Nothing contained in this MOU shall be interpreted as to imply or permit the invocation of past practice, or tradition, or accumulation vesting of any employee rights or privileges other than those expressly stated herein.

35. Tattoos, Body Piercing, Ornamental Dental Art and Body Art

A. Tattoos, Ultra - Violet (UV) Tattoos, Brandings, Ornamental Dental Art And Body Art: Police Department personnel shall not, while on duty, display any tattoos, UV tattoos (tattoos visible under UV lighting), brandings, ornamental dental art or other body art. Visible tattoos, brandings and other body art shall be covered when wearing a uniform. Tattoos on the head, hands, neck and face or ornamental dental art are expressly prohibited.

B. Body Piercing: Except for earrings wo rn by female employees, no body piercings with ornamentation shall be visible, to include the face, nose and tongue, while any member is on duty or representing the Department in any official capacity. 103
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25 C. Employees hired prio r to the effective date of this Article with tattoos, branding and / or body art visible while in uniform will be allowed to wear an unmodified uniform. Employees will not be allowed to add any other visible tatto os, branding, ornamental dental art or any other visible body art after the adoption of this agreement.

36. Public Safety Dispatcher Work Schedules

A. Seniority, based on employment length in the classification of Public Safety Dispatcher at the Clovis Police Department will be used to determine shift selection for Public Safety Dispatchers working in the Communications Center. A shift is defined as a work schedule that consists of the same days and hours for a continuous rotation.

Any change of work days or scheduled times would constitute a different shift.

B. Prior to the beginning of a new shift cycle, eligible Public Safety Dispatchers working in dispatch will be given an opportunity to select their preferred duty shift based upon seniority as described above. An attempt will be made to assign Public Safety Dispatchers to their preferred shift, with the following restrictions: Public Safety Dispatchers assigned to one shift for three (3) cycles must rotate to another shift for at least one (1) cycle.

C. The City and CPSEA recognize the need for efficient scheduling of dispatch staff based on the operational needs of the City. The City and CPSEA will endeavor to accomplish this through shift choices recommended by dispatch staff with department approval. It is the intention of the City and CPSEA to provide for efficient scheduling of dispatch staff by considering staffing needs, peak work loads, shift overlap and other duties. The Communications Supervisor will approve all schedules prior to implementation.

D. In the event that there is no agreement between the dispatch staff regarding shift sign-ups, scheduling or if the City determines that the schedule does not meet the Police Department’s operational needs, the Communications Supervisor will determine the schedule.

E. Once the Lead Public Safety Dispatchers sign-up is reviewed and approved by the Communications Supervisor, Public Safety Dispatchers will be eligible to sign- up by seniority.

F. Communications staff will rotate to alternate shifts every three (3) cycles for one (1) cycle.

G. Notwithstanding the above, the Police Chief or authorized designee may assign any Public Safety Dispatcher to any shift, at any time, when there exists a need or cause to make such assignment. In these cases, the Public Safety Dispatcher being reassigned shall be given reasons for reassignment and at least forty-eight (48) hours notice of said reassignment, except that shorter notice may be given in cases of emergent need.
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26 37. Overtime and Extra Duty Board for Dispatch Staff

A. All employees in the classific ation of Public Safety Dispatcher and Lead Public Safety Dispatcher who have successfully completed their training period shall be eligible to sign-up for extra duty board. Extra duty board shifts not covered by Public Safety Dispatchers or Lead Public Sa fety Dispatchers may be filled by any Police Department personnel adequately trained in dispatch procedures.

B. Lead / Public Safety Dispatchers should respond to all communications issued by City personnel within a reasonable period of time. The only exception would be for general communications to all staff announcing extra boards.

38. Shift Differential

Graveyard Shift – Employees not on probation assigned to a regular graveyard shift (starting between the hours of 1700 and 2300) shall be paid, in addition to the basic compensation a three percent (3%) premium for all regularly scheduled hours on that shift [(i.e. maximum number of either eight (8), ten (10), or twelve and one half (12.5) hours (depending on regular shift)].

The following terms and conditions also apply:

A. There shall be no shift premium paid when the employee is not actually working the graveyard shift (e.g., employee is scheduled to work another shift or is off work on paid or unpaid time).

B. Any employee who works overtim e hours on a graveyard shift shall not be eligible to receive shift premium.

C. Whenever employees regularly scheduled to a day shift or swing shift are required to perform overtime work before or beyond the end of their regularly scheduled shift, they shall not receive premium for any overtime hours worked that occur outside of their normal assigned shift.

D. Any employee who is temporarily assigned to a full graveyard shift or who is required to work an extra graveyard shift shall be paid the 3% shift premium .

The shift differential will be used in determining cash payment, if any, for overtime hours worked.

39. Field Assignment Lunch Period

Employees in the classifications of Community Service Officer, Lead / Public Safety Dispatcher, and Animal Service Officer who are assigned to field work or public safety dispatcher assignments, and who work “5/8”, “4/10” or “9/8 0” shifts will receive 105
AGENDA ITEM NO. 12.
27 one (1) twenty (20) minute rest period and a forty (40) minute meal break per shift without loss of pay. The timing of these rest periods and meal breaks shall be reasonably scheduled by the C ity in accordance with the requirements of the Department. Empl oyees in these classifications who may work a “3/12 .5” work shift will receive one (1) 40 minute meal break and two (2) twenty minute rest periods per shift without loss of pay.

40. Compensation for Court Appearances

A. For the purpose of this MOU, the term courts shall include a legally required appearance at an activity of any judicial proceeding arising from the course and scope of employment with the City of Clovis.

B. Required appearances at court occurring on an employees’ regular day off shall be compensated at a minimum of four (4) hours of overtime rate.

Employees required to stand by for court on either, a regular day off, or on a regular work day when assigned to work a “graveyard” shift or “swing shift", in case they may be required to appear i n Court, shall be compensated with one hour of straight time in total for any a.m. hours.

Those assigned to work a “graveyard shift” shall also receive one hour of straight time in total for any p.m. hours. Court standby time will apply unless the employee is required to appear in court. For the purposes of this section, the following definitions apply: day off is defined as a regularly scheduled day off or a previously approved absence. A graveyard shift is defined as a work schedule which typically begin s before midnight and ends approximately between 0400 and 0800 the following morning. A “Swing shift” is defined as a work schedule that starts between 1200 and 1700 hours

C. Required appearances at courts which occur on an employees’ scheduled work day shall be compensated as follows: if the appearance is required more than four (4) hours in advance of the employees’ shift the employee shall be compensated a minimum of four (4) hours at the time and one-half rate.

D. Required appearances at courts which occur on an employees’ scheduled work day and the appearance is less than four (4) hours in advance of the employees’ shift shall be compensated based upon the forty (40) hour work week.

E. Vacation/Time Off approved during the Vacation/Time off shift rotation sign-ups will be the only time employees will be able to decline subpoenas and the court liaison will be responsible for making the necessary notifications to the District Attorney’s Office/Courts. For any time off submitted outside the scheduled vacation/ti me off submission process, the employees will be responsible for making any necessary 106
AGENDA ITEM NO. 12.
28 arrangements with the District Attorney’s Office/Courts. Please refer to Policy section 348, specifically 348.2.1 Service of Subpoena.

F. Required appearances for telephone or video subpoenas shall be compensated at a minimum of one (1) hour at the overtime rate, if the appearance is required more than one (1) hour in advance of the employees shift or scheduled on an employee’s day off. Employees shall not be eligible for co mpensation for more than one telephone appearance in one day.

G. Overtime minimums shall not be paid more than once in the case of multiple court appearances on the same day with overlapping times.

H. If an employee is required to use their personal vehicle for out-of-town court appearances, the employee shall be compensated at the prevailing mileage rate as established by the City. Mileage shall be computed starting and ending from the Police Department.

I. The City shall not compensate with overtime or reimburse mileage or expenses for court appearances occurring as the result of an employees’ employment with another employer.

41. Release Time

Authorized CPSEA representatives shall receive reasonable rele ase time for the purposes of collective bargaining, the processing of grievances, joint problem - solving meetings between the City and CPSEA, and disciplinary representation. As soon as practicable prior to the release from duties, the designated representa tives shall submit a written request for release time to their supervisor for approval. Such requests shall be filed sufficiently in advance to minimize the disruption of City services and will not be unreasonably denied.

42. Conclusively

A. It is understood and agreed to that all documents including but not limited to written ordinances, resolutions, policies and procedures, employee rules and merit system rules and regulations which relate to wages, hours, and other terms and conditions of employment which are presently in effect are made part of this MOU by reference. Those items set forth specifically in this MOU may be altered, changed, added to, deleted from or modified only through the voluntary, mutual consent of CPSEA and the City in a written and signed amendment to this Agreement.

B. CPSEA and the City agree that during the negotiations which resulted in this MOU, each party had an unlimited right and opportunity to make demands and proposals with respect to any subject or matter within the scope of representation, 107
AGENDA ITEM NO. 12.
29 therefore, during the term of this Agreement, neither the City of CPSEA shall be obligated to meet and confer on any matter:

1. Whether or not specifically referred to in this MOU;

2. Whether or not the matter was within the knowledge or contemplation of either party at the time of negotiations;

3. Whether or not the matters were proposed and later withdrawn during negotiations.

Except That: The City may change a written policy affecting wages, hours, and other terms and conditions of employment, which are incorporated by reference in this MOU. The City shall notify CPSEA in writing of its intention to do so. If CPSEA does not respond within ten (10) calendar days from the date of mailing of such notification, the City shall assume CPSEA does not wish to meet and consult on the change in policy. In an emergency, the City retains the right to take such action immediately.

CPSEA will be offered the opportunity to meet and consult as soon as practicable.

43. Term of Memorandum of Understanding

A. This MOU shall remain in effect for the period of July 1, 2025, through June 30, 2028. The provisions of this MOU shall not, however, take effect until they are ratified by both the City Council of the City of Clovis and the general membership of the bargaining unit.

B. The City and CPSEA acknowledge that all provisions of this agreement, together with those other matters within the scope of representation, are sub ject to renegotiating upon the expiration of this agreement to the extent provided by law.

C. The CPSEA membership has ratified the contents of this MOU, by their affirmative vote, on or about June 16, 2025. The City Council approved the provisions of this MOU on July 7, 2025.

44. Sole Agreement

The policies collected in this MOU constitute the entirety of the policies which are subject to the meet and confer obligation as agreed to by the parties. To the extent that any other agreement should be in conflict with these policies' these policies shall prevail.

If, during its term, the parties hereto should mutually agree to modify, amend, or alter the provisions of this MOU in any respect any such change shall be effective only if and when reduced to writing and executed by the authorized representatives of the City and the Affiliation. Any such changes validly made shall become a part of this MOU and subject to its terms.
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30 The waiver of any breach or condition of this MOU by either party shall not constitute a precedent in the future enforcement of all terms and conditions herein.

In the event that any of the policies contained in this MOU should be declared by a court of competent jurisdiction to be unenforceable or illegal that policy or set of policies shall be declared void. However, this action shall in no way invalidate the remaining policies contained in this MOU.

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31 For the CITY: For CPSEA:

______________________________ _________________________________ Andrew Haussler, City Manager Ty Wood, CPSEA Negotiator

______________________________ _________________________________ Robert Lomeli, City Legal Rep. Shawn Knapp, CPSEA Negotiator

______________________________ _________________________________ Amy Hance, Lead City Negotiator Kevin Helton, CPSEA Negotiator

______________________________ _________________________________ Lori Shively, City Negotiator Ann Bennett, CPSEA Legal. Rep.

______________________________
James Boldt, City Negotiator

______________________________
Charles Johnson, City Negotiator

ATTEST: ______________________ Date:______________________ Briana Parra, City Clerk

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AGENDA ITEM NO. 12.
32 Side Letter Agreement between the City of Clovis and CPSEA to the 2025 – 2028 MOU Regarding Compaction

The City agrees to conduct a good-faith analysis of compensation compaction for all members of CPSEA, which shall include, but not be limited to, Lead Dispatchers, after the conclusion of negotiations for the 2025- 2028 MOU, no later than September 30, 2025. In the event that the compensation compaction analysis results in compensation modification, such shall be retroactive to July 1, 2025.

For the City of Clovis: For CPSEA:

______________________________ ____________________________ Andrew Haussler, City Manager Ty Wood, CPSEA Negotiator

_______________________________ _____________________________ Amy Hance, Lead City Negotiator Shawn Knapp, CPSEA Negotiator

_______________________________ _____________________________ Lori Shively, City Negotiator Kevin Helton, CPSEA Negotiator

_______________________________ _____________________________ James Boldt, City Negotiator Ann Bennett, CPSEA Legal. Rep.

_____________________________
Robert Lomeli, City Attorney

Attest: _____________________ Date:______________
Briana Parra, City Clerk

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Unit 13
CPSEA - Monthly Salary Schedule - Effective July 1, 2025 Revised 06/18/25
Code Position Grade Step 1 Step 2 Step 3 Step 4 Step 5
5076 Animal Control Officer 460 5,671 5,955 6,253 6,566 6,894 5081 Animal Services Aide 090 3,886 4,080 4,284 4,498 4,723 5301 Community Service Officer 460 5,671 5,955 6,253 6,566 6,894 5356 Crime Specialist 600 7,254 7,617 7,998 8,398 8,818 5481 Digital Forensic Analyst 760 8,250 8,663 9,096 9,551 10,029 5554 Fire & Life Safety Specialist 760 8,250 8,663 9,096 9,551 10,029 5635 Fire Inspector I 550 6,422 6,743 7,080 7,434 7,806 5636 Fire Inspector II 560 6,907 7,252 7,615 7,996 8,396 5664 Lead Public Safety Dispatcher 565 6,714 7,050 7,403 7,773 8,162 5786 Police Service Officer 450 6,358 6,676 7,010 7,361 7,729 5790 Police Records Specialist I 100 4,934 5,181 5,440 5,712 5,998 5791 Police Records Specialist II 200 5,451 5,724 6,010 6,311 6,627 5809 Property and Evidence Technician 350 5,591 5,871 6,165 6,473 6,797 5820 Public Safety Dispatcher 450 6,358 6,676 7,010 7,361 7,729 5827 Real Time Analyst 450 6,358 6,676 7,010 7,361 7,729 5875 Senior Animal Control Officer 430 5,792 6,082 6,386 6,705 7,040 5880 Senior Police Records Specialist 470 6,466 6,789 7,128 7,484 7,858 5976 Senior Property/Evidence Technician 440 5,996 6,296 6,611 6,942 7,289 5979 Senior Systems Video Analyst 600 7,043 7,395 7,765 8,153 8,561 5981 Systems Video Technician 390 5,155 5,413 5,684 5,968 6,266 3% Wage Increase Plus Equity Adjustments (3.09% Crime Specialist, .64% Lead Public Safety Dispatcher, 7.00% Police Service Officer, 2.18% Property and Evidence Tech, 7.00% Public Safety Dispatcher, 7.00% Real Time Analyst, 7.00% Senior Police Records Specialist) \\clovis-201\City Pub\MATRIX\HRPY Current Matrices\HR CPSEA Matrices 6/18/2025 ATTACHMENT 2
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AGENDA ITEM NO. 12.

TO: Mayor and City Council
FROM: General Services Department
DATE: July 7, 2025
SUBJECT: General Services – Approval – Res. 25-___, Authorizing Amendments to the Principal Utilities Engineer classification in the Public Utilities Department.

ATTACHMENTS: 1. Resolution 25-___, Classification and Compensation Plans

RECOMMENDATION
For City Council to approve a resolution authorizing a mendments to the Principal Utilities Engineer classification in the Public Utilities Department.

EXECUTIVE SUMMARY
It is necessary to revise the Principal Utilities Engineer classification to update the definition, class characteristics, and examples of duties sections. Modifying the City’s Classification Plan requires approval from the City Council.

BACKGROUND
An analysis was conducted on the Principal Utilities Engineer classification in preparation for an upcoming recruitment. The review identified the need to update the classification's definition , class characteristics and examples of duties sections to more accurately reflect the responsibilities and minimum requirements necessary for success in the role.

The definition section was refined to better describe the position’s scope of responsibility.

Similarly, the examples of duties section were revised to more accurately represent the current functions of the role. These updates ensure the classification is aligned with the department’s present needs and will support a successful recruitment process. The revised classification details are provided in Attachment A of Attachment 1.

FISCAL IMPACT
None.

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REASON FOR RECOMMENDATION
The Principal Utilities Engineer classification is recommended for revision in order to update the duties required to better suit the department’s needs. The recommended changes to the City’s Classification Plan require Council approval.

ACTIONS FOLLOWING APPROVAL
The City’s Classification Plan will be updated to include the revised Principal Utilities Engineer classification.

CONFLICT OF INTEREST
None.

Prepared by: Lori Shively, Deputy General Services Director

Reviewed by: City Manager AH

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AGENDA ITEM NO. 13.

Attachment 1

RESOLUTION 25-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING AMENDMENTS TO THE CITY’S CLASSIFICATION PLAN FOR THE PUBLIC UTILITIES

ENGINEER IN THE PUBLIC UTILITIES DEPARTMENT

WHEREAS, it has been determined that amendments to the classification and updates to the definition, class characteristics, and examples of duties section of the Principal Utilities Engineer classification are necessary in order to recruit for this position; and

WHEREAS, modification of the City’s Classification Plan requires authorization by the City Council.

NOW, THEREFORE, BE IT RESO LVED, that the City of Clovis shall modify the City’s Classification Plan to include the revised Principal Utilities Engineer specification in Attachment A.

* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on July 7, 2025, by the following vote, to wit.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: July 7, 2025

______________________________ ______________________________ Mayor City Clerk

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AaaaAaaaAA

City of Clovis

PRINCIPAL UTILITIES ENGINEER

DEFINITION
Under general direction, plan, organize and direct the work of assigned operations of the Public Utilities Department; advise the Public Utilities Director, and Assistant Public Utilities Directors, City Engineer and the Director of Planning and Development Services regarding maintenance, operations, engin eering, planning, construction inspection, and City public utilities projects, programs and activities; act as Public Utilities Department liaison with other Departments regarding engineering and technical work of the Public Utilities Department ; perform the most complex professional engineering work of the Public Utilities Department and perform related work as required.

CLASS CHARACTERISTICS
Reporting to the Public Utilities Director, the Principal Utilities Engineer is a managerial level class in the Public Utilities Department. The incumbent is responsible to the Public Utilities Director and provides a high level of technical support for P ublic Works and Utilities related activities performed by the department. The incumbent may consult with the City Engineer on engineering matters. and coordinates with the City Engineer for advice and consultation on engineering matters and The Principal Utilities Engineer assists in for the efficient support and operation delivery of engineering and a division comprised of operations and maintenance, technical services, administration, City public utilities projects, construction inspection, and long-range planning and municipal services related to public works . The Principal Utilities Engineer receives authority from the Public Utilities Director and may functions as the engineer of record for the Public Utilities Department as designated by the Public Utilities Director. The Principal Utilities Engineer exercises supervision over other managerial employees and personnel making assignments, setting priorities, training, and reviewing work. The incumbent is responsible for preparing performance evaluation s, processing employee grievances, recommending employment, and for taking and recommending disciplinary action. Positions in this class act with a high degree of independence of action in the assigned area of responsibility. Direction received consists o f the assignment of the responsibility to attain objectives according to policy guidelines, department, and city objectives. Incumbents are expected to develop methods and procedures and solve problems encountered. Except where a deviation in policy is involved, most work is not reviewed directly by a supervisor, and when work is reviewed, the review is directed toward final outcomes and results.

EXAMPLES OF DUTIES
Plan, organize, and control activities in the Public Utilities Department as assigned ; by the Public Utilities Director and coordinate engineering matters with the City Engineer ; supervise assignments of subordinate staff managers in the utilities and maintenance sections ; participate in evaluating the need for and help develop plans and sched ules for long -range public works and utilities projects and programs; compile estimates, contract provisions and specifications; negotiate agreements with consultants, engineers, property owners,

Attachment A
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AGENDA ITEM NO. 13.

AaaaAaaaAA

contractors, agencies, and other stakeholders agencies for project and program delivery, rights-of-way, easements and financial participation; manage compliance activities of Federal (NEPA) and State (CEQA) Environmental Acts for the Public Utilities Department; confer with Division and Department staff, other departments, and various public groups on maintenance operations, projects and improvements; confer with subordinates on the construction or rehabilitation of new and existing public works facilities; confer and negotiate with consultants, developers and private engineering firms; provide direction on problems of design, materials and processes proposed in connection with new construction or major repairs; prepare ordinances for Council consideration; partic ipate in the selection of new employees; recommend and approve improvement plans and specifications for the City p Public uUtilities Department projects; inspect and approve construction City public utility and maintenance improvements for on behalf of the Public Utilities Department; may participate in traffic studies and recommend improvement of traffic control devices; represent the City in relations with other governmental agencies; conduct and assign field inspections; participate in the development and administration of the Division budget, and the Public Utilities Department budget; prepare and conduct performance evaluations; explain policies, procedures and objectives of the division to staff by written directive and by oral communications; condu ct staff and public information meetings; and perform related work as required.

TYPICAL QUALIFICATIONS

LICENSE REQUIRED
 Possession of a valid appropriate California Driver's License and a good driving record.  Possession of current and valid Civil Enginee r license from the State of California Department of Consumer Affairs Board for Professional Engineers, Land Surveyors, and Geologists.

EDUCATION AND EXPERIENCE
Education:
 Graduation from an accredited college or university with a Bachelor’s Degree in Civil Engineering or a closely related field. A master’s degree is desirable.

And

Experience:
 A minimum of five (5) years of increasingly responsible professional civil engineering and administrative experience, with at least two (2) years in a supervis ory or administrative capacity in municipal or county government.

QUALIFICATIONS
Knowledge of:
 Technical, legal, financial and public relations problems involved in the conduct of municipal engineering programs;
 Methods of preparing designs, plans, sp ecifications, estimates, reports and recommendations relating to proposed municipal and public works facilities;  Federal, state and local laws and regulations relating to municipal works and engineering;
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 Principles of supervision and training;
 Principles of budgeting and financial management;
 Engineering principles and practices as applied to the field of municipal government;  Knowledge of traffic engineering;
 Appropriate safety precautions and procedures.

Ability to:
 Prepare comprehensive and complex technical reports;
 Establish and maintain effective working relationships with subordinates, public groups and organizations, City officials and private and governmental agencies;  Understand pertinent procedures and functions quickly;  Read, understand and apply highly complex materials;
 Formulate and administer the division and Capital Improvement Projects (CIP) budget;  Establish and maintain effective relationships with those contacted in the course of work;  Help formulate and carry out City and department policy

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS AND WORKING CONDITIONS
 Incumbent is required to attend periodic evening meetings.  Incumbent is required to travel within and out of the City to attend meetings.  Positions in this classification are designated as confidential under the Meyers -Millais Brown Act and are exempt employees under the Fair Labor Standards Act.  The work is primarily sedentary.

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AGENDA ITEM NO. 13.

TO: Mayor and City Council
FROM: General Services Department
DATE: July 7, 2025
SUBJECT: General Services – Approval – Res. 25 -___, Adopting the Projects Administrator Classification with a Salary Range of $9,852 to $11,975 per month in the Planning and Development Services Department.

ATTACHMENTS: 1. Resolution 25-___, Classification and Compensation Plans

RECOMMENDATION
For City Council to approve the resolution authorizing amendments to the City’s Classification and Compensation plans by adopting the Projects Administrator classification with a salary range of $9,852 to $11,975 per month in the Planning and Development Services Department.

EXECUTIVE SUMMARY
The City has a need for Projects Manager classification in the Planning and Development Services Department. The growth of the Department, along with expanding Federal and State regulations, have created a need for a subject matter expert for cert ain Planning and Development Services projects and programs. The proposed Project Administrator classification would support community investment projects, the traffic signal operations program, and construction and improvement projects. It is recommended that Council approve a new classification of Projects Administrator, with a salary range of $9,852 to $11,975 per month.

There are adequate funds in the FY 2025-2026 budget.

BACKGROUND
During the FY 2025-2026 budget process, the Planning and Development Services Department determined there was a need to create a Projects Administrator classification. The position was added to the Planning and Development Services Department FY 2025-2026 Position Allocation Plan and now requires the classification in order to recruit for and fill the position. With the growth of the Department, along with projects and programs with increased complexity and expanded scope, the Planning and Development Services Department requires a Project Administrator to support community investment projects, the traffic signal operations program, and construction and improvement projects. These programs and projects now demand more independent administration and management as Federal and State regulations become increasingly intricate and detailed due to legislative changes. With the evolving regulatory landscape, incumbents are tasked with staying current on new laws and regulations, which requires specialized knowledge of compliance.
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The recommended salary range for the Project Administ rator classification will be $9,852 to $11,975 and the classification will be assigned to the Manager group. The new classification and salary range reflect the current needs of the City.

FISCAL IMPACT
The Projects Administrator is included in the FY 2025-2026 budget.

REASON FOR RECOMMENDATION
Creation of the Projects Administrator classification is necessary to meet the needs of the Planning and Development Services Department . The recommended changes to the City’s Classification and Compensation plans require City Council’s approval.

ACTIONS FOLLOWING APPROVAL
Personnel staff will add the new classification description to the City’s Classification and Compensation Plans.

CONFLICT OF INTEREST
None.

Prepared by: Amy Hance, General Services Director

Reviewed by: City Manager AH
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AGENDA ITEM NO. 14.

Attachment 1
RESOLUTION 25-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING AMENDMENTS TO THE CITY’S CLASSIFICATION AND COMPENSATION PLANS BY

ADOPTING THE PROJECTS ADMINISTRATOR CLASSIFICATION WITH A SALARY RANGE OF $9,852 TO $11,975 PER MONTH IN THE PLANNING AND DEVELOPMENT

SERVICES DEPARTMENT

WHEREAS, it has been determined that the City has a need for the addition of a Projects Administrator classification in the Planning and Development Services department; and

WHEREAS, it has been determined that the appropriate salary range for the Projects Administrator classification is $9,852 to $11,975 per month effective July 16, 2025; and

WHEREAS, it has been determined that it is appropriate to assign the Projects Administrator classification to the Management Group; and

WHEREAS, modification of the City’s Classification and Compensation Plans require authorization by the City Council.

NOW, THEREFORE, BE IT RESO LVED, that the City of Clovis will modify the City’s Classification and Compensation Plans to include the addition of the Projects Administrator classification (Attachment A) with a monthly salary range of $9,852 to $11,975 per month.

* * * * *
The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on July 7, 2025, by the following vote, to wit.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED:

______________________________ ______________________________ Mayor City Clerk

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City of Clovis

PROJECTS ADMINISTRATOR
$9,852 - $11,975 Monthly

DEFINITION
Under the direction of the department head and City Engineer, perform project management functions on a variety of highly complex assignments involving research, analysis, planning, evaluation, program coordination, and administrative duties related to the delivery of the Community Investment Program, Traffic Operations, Encroachment Permits, and Development Review; and perform related work as assigned.

CLASS CHARACTERISTICS
Incumbents work independently receiving direction as to the goals of the assigned task, reporting directly to the department head or City Engineer. Incumbents also serve as a subject matter expert. Projects at this level may include technical office and fi eld professional work in support of community investment program projects, City’s traffic signal operations program, and construction and improvement projects. The Project Administrator shall provide direct supervision over assigned professional, technical and office support staff and shall provide regular updates to management staff regarding the timelines and status of the assigned projects. Direction received consists of the assignment of the responsibility to attain objectives according to policy guidel ines, department, and City goals. The incumbent is expected to develop methods and procedures and solve problems encountered. Except where a deviation in policy is involved, most work is not reviewed directly by a supervisor, and when work is reviewed, the review is directed toward final outcomes and results.

EXAMPLES OF DUTIES
Work with Engineering technical and professional staff; oversee consultants and contractors; oversee the bid, proposal, and purchase recommendation process for projects; solicit pro posals; review proposals; select consultants, establish schedule and performance criteria; lead the coordination of the project planning, preparation, scheduling, and execution of work orders and contracts; ensure work is completed on time and in conformance with plans and specifications; review project documents for design and construction such as plans, specifications, studies, estimates, and submittals; supervise assigned subordinate professional, technical, and/or clerical staff; prepare project reports for the City Council, management, outside agencies, and others; make presentations as necessary; perform inspections and contract administration on routine and more complex municipal capital improvement projects; coordinate, monitor, and supervise the tec hnical activities of engineering inspectors on select projects; review subordinates' daily reports, cost estimates, field changes, contract bid items in preparation of payment and as -built drawings; prepare written reports on inspection activities and revi ew monthly pay estimates. Approve or prepare progress payments and change orders; issue permits; assure funding payments to the city for projects; prepare difficult mathematical estimates

Attachment A 122
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concerning inspections of municipal facilities, such as project estimates, earth work computations, progress estimates, and construction reports; oversee and insure compliance with Federal, State, and other grant requirements associated with construction projects; assist the project team in ensuring tha t labor and contract compliance requirements are explained and met; monitor contractors and subcontractors activity during the course of construction to ensure compliance with State and Federal labor laws, the Davis-Bacon and Related Acts (DBRA), Federal L abor Standards Provisions, and California State labor codes and laws; conduct on-site contractor employee interviews and labor compliance investigations; resolve labor compliance problems and coordinate labor compliance activities with various team members and consultants; respond to questions and inquiries from the general public, developers, contractors, engineering professionals and City staff regarding projects and applications; work on special projects as assigned; observe and enforce safety regulation s, assist in the development and administration of safety and training programs; and perform related duties as required.

TYPICAL QUALIFICATIONS

LICENSE REQUIRED
 Possession of a valid appropriate California Driver's License and a good driving record.

EDUCATION AND EXPERIENCE
Education:
 Graduation from an accredited college or university with a Bachelor’s Degree in Civil Engineering, Industrial Technology, Construction Management, or a closely related field.
 Experience over and above the five years' experience requirements stated below may be substituted for the required education for up to three years' education with thirty semester units equaling one year of experience in the following manner:
o An additional three years' experience in public works pr ojects (a total of eight years' experience) may substitute for one year (30 semester units) of education.
o An additional six years' experience in public works projects (a total of eleven years' experience) may substitute for two years (60 semester units) of education.
o An additional nine years' experience in public works projects (a total of fourteen years' experience) may substitute for three (90 semester units) years of education.
 A candidate who meets the minimum education requirements based on substitution of experience for education may be required to complete additional education after the time of hire where, in the discretion of the of the City Manager, deemed necessary based on the job duties of the position.

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Experience:
 Five (5) years in constructio n inspection and/or project management with a minimum of two (2) years of experience in public works construction, and a minimum of one (1) year in a supervisory capacity.

QUALIFICATIONS
Knowledge of:
 City Standard Specifications, State Standard Specifications, and applicable State and local laws;
 Construction and testing materials in the field and laboratory;  Methods and practices involved in engineering, building construction, and inspection procedures;
 Surveying techniques;
 Construction project related mathematics, i.e., algebra and trigonometry;  Principles and practices of supervision, training, and appropriate safety precautions and procedures;
 English usage, spelling, grammar, and punctuation;
 Applicable Federal, State, and local laws, regulations, ordinances, and policies;  Appropriate safety precautions and procedures.
 Methods and techniques of contract negotiations and administration;  Principles of business letter writing and basic report preparation;  Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases;  CIP policies and procedures;
 Principles and practices of project management and administration;  Principles and procedures of record keeping;
 Manual and automated records management systems;
 Principles and practices of project budget preparation and control;  Principles governing Federal/State/Local funding, and Capital Improvement Projects;  Methods and techniques of plan review and analysis;
 Methods and techniques of conducting site and field investigation;  General principles and practices of supervision and training.

Ability to:
 Plan, organize, direct, coordinate, and evaluate assigned high profile projects;  Respond to questions and inquiries from a variety of sources regarding projects.  Interpret and explain projects to the business community and the general public.  Ensure compliance with applicable rules, regulations, and codes;  Develop and oversee Federal/State/Local grant funding protocols and policies;  Exercise independent judgment in the solution of challenges;  Prepare, review, interpret, and analyze plans, drawings, specifications, contract documents, bid documents, and reports for conformanc e to professional standards, contract obligations and approved budgets;
 Interpret construction plans and specifications and to determine whether construction is in conformance with them;
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 Perform difficult technical computations and make estimates of materials;  Detect substandard design, materials, and workmanship in construction projects;  Work cooperatively with other departments, City officials, and outside agencies;  Coordinate and supervise the work of subordinates;
 Communicate effectively, both orally and in writing.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS AND WORKING CONDITIONS
 Strength: Medium -work lifting, carrying, and/or pushing objects weighing up to 50 pounds maximum with frequent lifting and/or carrying of objects weighing up to 25 pounds.
 Incumbents are required to attend periodic evening meetings.

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TO: Mayor and City Council
FROM: General Services Department
DATE: July 7, 2025
SUBJECT: General Services – Approval – Res. 25-___, Authorizing Amendments to the City’s Classification and Compensation Plans by Revising the Classifications of Deputy Director of Information Technology and Information Technology Supervisor, and by Adopting the Classification of Information Technology Manager with a Monthly Salary Range of $11,206 to $13,402 in the Administration Department.

ATTACHMENTS: 1. Resolution 25-___, Classification and Compensation Plans

RECOMMENDATION
Request for City Council approval of a resolution authorizing amendments to the City’s Classification and Compensation Plans by revising the classifications of Deputy Director of Information Technology and Information Technology Supervisor, and adopting the classification of Information Technology Manager, with a monthly salary range of $11,206 to $13,402, in the Administration Department.

EXECUTIVE SUMMARY
The City has identified the need to establish an Information Technology Manager classification.

This position will be assigned to the Administration Department. Continued growth within both the Information Technology Division and the City as a whole has created the need for dedicated managerial oversight. The proposed Information Technology Manager will be responsible for overseeing the Division’s day-to-day operations. If the new classification is adopted, this would create a need to revise the classifications for the Deputy Director of Information Technology and the Information Technology Supervisor classifications. It is recommended that Council approve a new classification of Information Technology Man ager, with a salary range of $11,206 to $13,402 per month, and updates to the Deputy Director of Information Technology classification and the Information Technology Supervisor classification . There are adequate funds in the FY 2025-2026 budget.

BACKGROUND
During the FY 2025–2026 budget process, the Administration Department identified the need to establish an Information Technology Manager classification. Although the position was included in the FY 2025 –2026 Position Allocation Plan for the Administration Department, a formal classification must now be adopted in order to recruit and fill the position. Due to the continued 126
AGENDA ITEM NO. 15.
growth of the Information Technology Division and the increasing number of City employees, there is a need for an Information Technology Manager to oversee the Division’s day -to-day operations, manage highly complex technical functions, and train and evaluate assigned personnel. The recommended salary range for the Information Technology Manager classification is $11,206 to $13,402 per mon th. This classification will be assigned to the Manager group and is designed to meet the current operational needs of the City.

FISCAL IMPACT
There is no change in salary for the revised classifications of Deputy Director of Information Technology and Information Technology Supervisor. The Information Technology Manager position is included in the FY 2025–2026 budget with 50% to be funded by Measure Y and 50% by the IT Internal Services Fund. It is anticipated that this position will be filled in the Fall of 2025 or later.

REASON FOR RECOMMENDATION
Creation of the Information Technology Manager classification, along with the updates to the Deputy Director of Information Technology and Information Technology Supervisor classifications are necessary in order to meet the needs of the Information Technology Division within the Administration Department. The recommended changes to the City’s Classification and Compensation plans require City Council’s approval.

ACTIONS FOLLOWING APPROVAL
Personnel staff w ill add the new classification description to the City’s Classification and Compensation Plans.

CONFLICT OF INTEREST
None.

Prepared by: Lori Shively, Deputy General Services Director

Reviewed by: City Manager AH
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Attachment 1
RESOLUTION 25-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING AMENDMENTS TO THE CITY’S CLASSIFICATION AND COMPENSATION PLANS BY

REVISING THE CLASSIFICATIONS OF DEPUTY DIRECTOR OF INFORMATION

TECHNOLOGY AND INFORMATION TECHNOLOGY SUPERVISOR, AND BY ADOPTING

THE CLASSIFICATION OF INFORMATION TECHNOLOGY MANAGER WITH A SALARY RANGE OF $11,206 TO $13,402 PER MONTH IN THE ADMINISTRATION DEPARTMENT

WHEREAS, it has been deter mined that the City has a need to revise the classifications of Deputy Director of Information Technology and Information Technology Supervisor, as well as to add a new classification of Information Technology Manager in the Administration Department; and

WHEREAS, it has been determined that the appropriate salary range for the Information Technology Manager classification is $11,206 to $13,402 per month; and

WHEREAS, it has been determined that it is appropriate to assign the Information Technology Manager classification to the Management Group; and

WHEREAS, modification of the City’s Classification and Compensation Plans require authorization by the City Council.

NOW, THEREFORE , BE IT RESOLVED, that the City of Clovis will modify the City’s Classification and Compensation Plans to include the revised classifications of Deputy Director of Information Technology and Information Technology Supervisor, as well as the addition of the Information Technology Manager classification (Attachment A), with a monthly salary range of $11,206 to $13,402.

* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on July 7, 2025, by the following vote, to wit.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: July 7, 2025

______________________________ ______________________________ Mayor City Clerk

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City of Clovis

INFORMATION TECHNOLOGY MANAGER

SALARY RANGE
$11,206 - $13,402 Monthly

DEFINITION
Under administrative direction plan, organize, oversee, coordinate, and manage the staff and day-to-day operations of the Information Technology Division, including business and operational processes; oversee highly complex technical operations in support of City Departments and Divisions; train and evaluate the performance of assigned personnel; and related work as assigned.

CLASS CHARACTERISTICS
Under the direction of the Deputy Director of Technology, this position is responsible for the operation of a variety of units within the Information Technology Division and exercises direct supervision over mid -management, technical, and clerical staff. This incumbent acts with a high degree of independence of action in the assigned area of responsibility to attain objectives according to policy guidelines. Methods and procedures are expected to be developed to resolve problems encountered. Except where a deviation in policy is involved, most work is not reviewed; the review is directed towards final outcome and results. Work hours vary and include being subject to 24 -hour emergency callback working holidays and weekends. This classification is distinguished from the next higher classification of the I.T. Deputy Director in that the latter has overall responsibility for the Information Technology Division.

EXAMPLES OF DUTIES
Plan, organize, assign, supervise and monitor day -to-day activities of network or software applications systems and assigned staff; instruct assigned staff in work methods; participate in the selection, training and evaluation of staff; identify new developments in all associated programs, policies and procedures; assist with the preparation and monitoring of the division budget; conduct staff and safety meetings; observe and enforce safety regulations; provide for the training of assigned personnel in proper and safe operating procedures and methods; instruct staff in new operating procedures and methods; respond to emergency situations as required, including those occurrences after normal working hours; prepare, review and evaluate feasibility studies, conceptual designs and hardware and software requirements; prepare Requests for Proposals for purchase of hardware, software, and services; plan, develop and coordinate training of bot h technical and non -technical City Staff; assist in development of technological enhancements for the delivery of services to city personnel and the community; remain current and knowledgeable on new technology and issues associated with information system s; work collaboratively with others to prioritize and develop uses for new technology; perform related duties as assigned.

TYPICAL QUALIFICATIONS

LICENSE REQUIRED
 Possession of a valid appropriate California Driver's License and a good driving record.

Attachment A 129
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EDUCATION AND EXPERIENCE
Education:
 Bachelor’s Degree from an accredited college or university with a major in Information Management, Computer Science, Business Administration, or related field.  Master’s Degree is desirable.

And

Experience:
 Six (6) years increasingly responsible experience in development, installation and maintenance of information systems, four (4) of which include the planning, hiring, and supervision of staff.

QUALIFICATIONS

Knowledge of:
 Principles, procedures, practices and techniques of management information systems and operations;
 Principles and practices of organization, administration, budgeting and personnel management;
 Data communications, networks, hardware and software problems a nd feasible solutions;
 Management of outsourced technology services;
 Cybersecurity compliance and control standards;
 Website Accessibility requirements and standards;
 Oral and written communication skills;
 Critical federal and state laws governing information systems functions.

Ability to:
 Schedule, plan and direct the work of others;
 Determine appropriate technology applications and support to City-wide I.T. processes and operations;
 Coordinate with internal and external customers to identify informatio n technology needs;
 Develop and implement operational policies and procedures;  Identify and analyze systems, computer networks, software, hardware and recommend cost effective solutions to problems;
 Evaluate and prepare reports on new technologies;
 Establish and maintain cooperative and effective working relationships with others;  Work independently with little direction;
 Operate a vehicle observing legal and defensive driving practices;  Supervise and evaluate employees;
 Analyze and resolve critical issues with significant organizational impact.

SUPPLEMENTAL INFORMATION:

PHYSICAL DEMANDS AND WORKING CONDITIONS

 Work is primarily sedentary and primarily conducted in an office environment. 130
AGENDA ITEM NO. 15.
 Positions in this class are designated as confidential employees under the Meyers-Millas Brown Act and are exempt employees under the Fair Labor Standards Act.  Incumbents are required to attend periodic evening meetings.  Incumbents are required to travel within and out of city to attend meetings 131
AGENDA ITEM NO. 15.

Attachment 1

City of Clovis

DEPUTY DIRECTOR OF INFORMATION TECHNOLOGY

DEFINITION
Under administrative direction, plan, direct, develop, manage and coordinate the activities and operations of the Information Technology division; and perform related work as required.

CLASS CHARACTERISTICS
Reporting to the Assistant City Manager, the incumbent is responsible to direct, develop and manage all activities related to the administration of information systems for the city and coordinating technology projects and initiatives with other divisions, departments and outside agencies. The incumbent will conduct research and analysis on system related issues; write technical reports; recommend system and software purchases and upgrades; develop software specifications; perform technical analysis to assure efficiency in systems operations. Positions in this class act with a high degree of independence of action in the assigned area of responsibility. Incumbent is expected to develop methods and procedures and solve problems encountered. Except where a deviation in policy is involved, most work is not reviewed directly by a supervisor, and when work is reviewed, the review is directed toward final outcomes and results.

EXAMPLES OF DUTIES:

Plan and coordinate city data base administration, systems analysis, network, telecommunications and programming activities within the City's Information Technology division; consult with city departments and administration regarding information technology services, applications, requi rements, priority and feasibility for new information systems applications or modifications to existing applications; analyze operations to develop and recommend short and long range technology and automation plans to meet city needs; prepare, review and e valuate feasibility studies, conceptual designs and hardware and software requirements; prepare requests for proposals for purchase of hardware, software, and services; select, evaluate, and supervise the Information Technology staff and assign workload; oversee and participate in the division’s annual budget; participate in the forecast of funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures and implement adjustments; prepare studies, reports, and correspondence fo r formal and informal presentations for advisory staff, City Manager, and City Council; monitor state and federal policy and budget developments related to department matters, evaluate their impact upon operations and recommend policy and procedural improvements to the Assistant City Manager; plan, develop and coordinate training of both technical and non -technical city staff; recommend technological enhancements for the delivery of services to city personnel and the community; remain current and knowledgeable on new technology and issues associated with information systems; work collaboratively with others to prioritize and develop uses for new technology and perform related duties as assigned.

TYPICAL QUALIFICATIONS

LICENSE REQUIRED
 Possession of a valid California driver’s license and a good driving record.

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EDUCATION AND EXPERIENCE

Education:
 Bachelor's Degree in information management systems, computer science, business administration, or related field.
 Master’s Degree is desired

And

 Six (6) Seven (7) years increasingly responsible experience in development, installation and maintenance of information systems, including planning, budgeting, direction directing, hiring, supervision, and coordination of staff.

QUALIFICATIONS
Knowledge of:
 Principles, procedures, practices and techniques of management information systems and operations;
 Principles and practices of organization, administration, budgeting and personnel management;
 Identification and analysis of systems, computer networks, software , hardware and recommend cost effective solutions to problems;
 Long-term strategic planning in a rapidly changing technical environment;  Methods and techniques of supervision, training and performance evaluation;  Principles and practices of leadership, motivation, team building and conflict resolution;  Voice systems including IP Telephony;
 Pertinent federal, state and local laws codes and regulations.

Ability to:
 Oversee and participate in the management of a comprehensive information services program;
 Prepare clear and concise administrative, financial and complex technical reports;  Manage outsourced technology services;
 Analyze and resolve managerial and technical problems;  Perform advanced research and develop sound recommendations;  Formulate and administer department and Internal Service Fund budgets;  Establish and maintain cooperative and effective working relationships with others;  Work independently with little direction;
 Help formulate and carry out city and division policy;  Select, supervise and evaluate employees;
 Communicate clearly and concisely, both orally and in writing;  Analyze and resolve critical issues with significant organizational impact;  Manage fiscal, mechanical, and personnel resources to successfully accomplish intranet/internet responsibilities.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS AND WORKING CONDITIONS
 Work is primarily sedentary and primarily conducted in an office environment. 133
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 Positions in this class are designated as confidential employees under the Meyers -Milias- Brown Act and are exempt employees under the Fair Labor Standards Act.  Incumbents are required to attend periodic evening meetings.  Incumbents are required to travel within and out of city to attend meetings.

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City of Clovis

INFORMATION TECHNOLOGY SUPERVISOR

DEFINITION
Under general direction, plan, organize and supervise staff and contractors assigned to implement and maintain city -wide integrated data systems including networks and software applications operating on various platforms; and performs related work as required.

CLASS CHARACTERISTICS
Reporting to the Deputy Director of Technology , Information Technology Manager, this classification is responsible for supervision of assigned operations and functions of t he Information Technology (I.T.) Division, and performs complex and technical activities relative to the assigned areas of responsibility; which may include Help Desk Services, Network Administration, Enterprise Applications, Virtualization and Data Center Services, Geographic Information Systems, Systems Administration and Planning, or Web/Cloud services. The incumbent is expected to provide resources, system support, and oversight to all subordinate staff. The incumbent acts with a high degree of independence of action in the assigned areas of responsibilities. Direction provided to incumbent consists of the assignment of responsibility for attaining objectives according to policy and procedure guidelines. Incumbent is expected to develop methods and procedures for solving problems encountered. Except where a deviation in policy is involved, most of the work is not reviewed directly by a supervisor. When work is reviewed, the review is directed toward final outcome and results. this management level classification oversees the day to day operation of the City’s integrated data systems. Positions in this class have considerable independence in selecting work methods from a variety of standard methods or procedures. Instructions given by supervisor generally do not provide all of the information needed to complete the assignment. Incumbents are expected to resolve most problems confronted through the application of judgment and precedent, referring to supervisor only those which invo lve the establishment of new procedures or which involve solutions which are inconsistent with departmental procedures and policies. Incumbents have responsibility for either Network and Communications Systems or Enterprise Software applications and database development. This class differs from Senior Information Technology Analyst in that incumbents of the latter may provide lead direction and may be assigned to more similarly complex projects, but do not possess supervisory responsibilities.

EXAMPLES OF DUTIES
Plan, organize, assign, supervise and monitor day -to-day activities of network or software applications systems and assigned staff; participate in the selection, training and evaluation of staff; identify new developments in all associated prog rams, policies and procedures; pPlan and organize all activities associated with system s implementations and upgrades, including the coordination of consulting services; provide insight and analysis of long and short -term planning in relation to any information technology processes; assist in planning and organizing technical and functional requirements associated with software or network releases; provide input toward prioritizing tasks, goals and objectives for all information technology related issues; meet with user departments, provide guidance in analyzing systems to determine network or software development requirements; recommend and assist in establishing effective technology procedures relating to concepts, business processes workflow, component interfaces and resource usage; assist with the preparation and monitoring of the division budget; conduct staff and safety meetings; instruct assigned staff in work methods; check and correct work in progress; observe and enforce safety regulations; provide for the training of assigned personnel in proper and safe operating procedures and methods ; assist in creating 135
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and developing written manuals and instructions; instruct staff in new operating procedures and methods; respond to emergency situations as required, including those occurrences after normal working hours; ensure subordinates follow safety practices in work methods and procedures; enforce proper safety procedures; educate employees on rules, regulations, codes, safe work habits and potential haza rds presented by their work; prepare reports on equipment utilization and status of projects; attend meetings and training sessions; and perform related duties as assigned.

TYPICAL QUALIFICATIONS

LICENSE REQUIRED
Possession of a valid Class C California Drivers license and a good driving record.

EDUCATION AND EXPERIENCE
Education:
 Bachelor’s Degree from an accredited college or university in information systems, computer science or related field

And

Experience:
 Five (5) years increasingly responsible experience in development, installation, and maintenance of information systems, two (2) of which include supervision of assigned technical staff.

QUALIFICATIONS
Knowledge Of:
 Microsoft Windows server and workstation;
 Server Virtualization Technologies;
 Multimedia Cloud applications, desktop publishing, inter-intranet applications, web site and online forms design and development, etc.;
 Management information systems hardware and software;  Voice systems including IP Telephony;
 Intranet/Internet concepts and development and accessibility guidelines;  Principles and practices of budget administration cybersecurity incident response and disaster recovery procedures;
 Pertinent federal and state laws governing information systems functions;  Computer network systems, network alternatives and their uses;  Principles and practices of effective supervisory techniques.

Ability to:
 Develop and implement operational policies and procedures.  Schedule, plan and direct the work of others.
 Analyze data communications, networks, hardware and software problems and determine feasible solutions.
 Analyze functional requirements and specifications for computer hardware and software.  Establish and maintain effective working relationships with co-workers and representatives of user departments.
 Operate a vehicle observing legal and defensive driving practices 136
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 Supervise and evaluate employees,
 Maintain the confidentiality of privileged information;  Communicate effective orally and in writing,
 Keep accurate and concise records and make reports.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS AND WORKING CONDITIONS
 Work is primarily sedentary and primarily conducted in an office environment.  Positions in this class are designated as confidential employees under the Meyers-Milias- Brown Act and are exempt employees under the Fair Labor Standards Act  Incumbents are required to attend periodic evening meetings.  Incumbents are required to travel within and out of City to attend meetings.

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AGENDA ITEM NO. 15.

TO: Mayor and City Council
FROM: General Services Department
DATE: July 7, 2025
SUBJECT: General Services – Approval – Res. 25-___, Authorizing Amendments to the City’s Classification Plan by Revising the Fire Captain Classification in the Fire Department.

ATTACHMENTS: 1. Res. 25-___ Classification Plan

RECOMMENDATION
For City Council to approve the Resolution authorizing amendments to the Fire Captain classification in order to update the education section.

EXECUTIVE SUMMARY
It is necessary to revise the Fire Captain classification to update the education section, ensuring it aligns with the position’s job duties. Modifications to the City’s Classific ation Plan require approval by the City Council.

BACKGROUND
A recent analysis of the Fire Captain classification identified the need for a minor revision to the education section to ensure compliance with California regulations. The update will change the bachelor's degree from a required qualification to a desirable one.

The Fire Captain classification is assigned to the Clovis Firefighters Association (CFFA) bargaining unit for purposes of employee representation. Representatives of the CFFA bargaining unit have been advised of the proposed revisions to the classification and are supportive of the recommended changes.

FISCAL IMPACT
None.

REASON FOR RECOMMENDATION
The Fire Captain classification is recommended for revision in order to revise the education section. Modification of the City’s Classification Plan requires City Council approval.

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AGENDA ITEM NO. 16.

ACTIONS FOLLOWING APPROVAL
The City’s Classification Plan will be updated to include the revised Fire Captain classification.

CONFLICT OF INTEREST
None.

Prepared by: Lori Shively, Deputy General Services Director

Reviewed by: City Manager AH

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AGENDA ITEM NO. 16.

ATTACHMENT 1

RESOLUTION 25-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING AMENDMENTS TO THE CITY’S CLASSIFICATION PLAN FOR THE FIRE CAPTAIN

CLASSIFICATION IN THE FIRE DEPARTMENT

WHEREAS, it has been determined that amendments to the Fire Captain classification specifically updates to the education section are needed to accurately reflect the qualifications required for recruitment; and

WHEREAS, modification of the City’s Classification Plan requires authorization by the City Council.

NOW THEREFORE, BE IT RESOLVED , that the City of Clovis will modify the City’s Classification Plan to include the Fire Captain classification (Attachment A).

* * * * *

The foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on July 7, 2025, by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Dated: July 7, 2025

___________________________ __________________________ Mayor City Clerk
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ATTACHMENT A

City of Clovis

FIRE CAPTAIN

DEFINITION
Under direction, as a staff officer or on an assigned shift, to have charge of and supervise the activities of an engine or truck company; as assigned, to formulate and implement a fire technical instruction and training program; to conduct fire fighting d rills; and to perform related work as required.

CLASS CHARACTERISTICS
Positions in this class are at the supervisory level of a fire company during a shift or as a staff officer. As such, the Captain supervises an engine or truck crew ensuring that training, facility maintenance, and operational readiness are maintained. At the scene of an emergency, the Captain assumes command as the officer to arrive first on the scene.

Positions in this class perform work which has some variation and which allows or r equires a limited range of choice in the application of defined methods or procedures. Incumbents receive instructions when tasks are assigned and have some latitude in selecting work methods. Work is generally reviewed upon completion for final results. Incumbents are expected to refer to the supervisor for direction in matters, which do not fit a clear pattern.

Incumbents are expected to plan and direct to meet organizational needs. This classification may also be assigned to staff officer functions such as Training Captain or Prevention Captain.

EXAMPLES OF DUTIES
Plans, organizes, and directs the work of a firefighting company or a staff officer assignment; responds to fire alarms and emergencies; gives detailed direction to personnel and personally assists in the work of extinguishing fires and in performing related life and property protection; maintains discipline on calls and in company quarters; assigns daily work to staff; prepares performance evaluations; recommends commendations and discipline; records company activities in daily journal; prepares reports of company activities for review; inspects personnel, equi pment, and company quarters; performs or assists in company inspections, classroom instructions, and in the preparation of sketches, charts, and instruction for fire suppression purposes; drills and instructs personnel regarding emergency response equipmen t and procedures; instructs personnel on location of target hazards occupancies, and other fire hazards and methods of combating fires in such places, conforming in training and instructional work with department policy and procedures; arranges and present s public information programs; assigns personnel to maintenance duties in and around company quarters; attends fire officers’ meetings; maintains records and prepares reports; makes work assignments, sets priority for, trains and reviews the work of firefighting personnel; conducts staff meetings; distributes assigned work to subordinate personnel; instructs assigned staff in work methods; participates fully in the work of crew/subordinate staff; makes budget recommendations and purchases, manages department programs; may act as Battalion Chief when qualified; and performs related work as required.

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TYPICAL QUALIFICATIONS

LICENSE REQUIRED
 Possession of an appropriate valid California Driver’s License for operating firefighting equipment;
 Possession of a valid California Emergency Medical Technician (EMT-1) Certificate;  Possession of a valid healthcare provider Cardiopulmonary Resuscitation (CPR) Certificate;
 Possession of a California State Board of Fire Services Fire Officer, or completion of all six (6) required classes and course work for the California State Board of Fire Services Company Officer Certification, or Center for Public Safety Excellence (CPSE) Fire Officer Designation.

EDUCATION AND EXPERIENCE

Education:
 Completion of thirty (30) college units from an accredited college or university.

Education Desirable:

Possession of an Associate of Arts or Sciences Degree from an accredited college or university. Accreditation must be received from the recognized list of accreditation associations of higher learning maintained by the U.S. Department of Education.

Experience:
 Five (5) years of municipal firefighting experience at the Fire Fighter/Engineer level of which four (4) years must be with the Clovis Fire Department as a Fire Fighter or Engineer.

QUALIFICATIONS
Knowledge of:
 Modern fire suppression and prevention practices and techniques;  Principles of personnel deployment, supervision, and training;  Principles of fire ground hydraulics;
 Principles of building construction;
 Emergency medical techniques;
 City street layout and water systems;
 Simple record keeping methods;
 Principles of correct English usage, grammar, and composition;  Basic mathematical and mechanical relationships;
 Appropriate safety precautions and procedures;
 Computer operation and use of electronic media.

Ability to:
 Make sound decisions, set priorities, and direct fire personnel at the scene of an alarm;  Supervise, motivate, guide, train, and evaluate entry and journey-level fire personnel;  Prepare and present concise written and oral reports and make recommendations on department programs and activities;
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AGENDA ITEM NO. 16.

 Plan, assign, supervise, and direct the work of subordinates;  Develop and implement work plans;
 Assist in work activities, projects, and programs;
 Monitor work flow;
 Review and evaluate work products, methods, and procedures;  Operate a vehicle observing legal and defensive driving practices;  Maintain and modify filing systems;
 Meet, interact and mutually problem-solve effectively with public and private officials, the general public, and City staff;
 Operate, access, retrieve, and input information using computer equipment;  Understand and carry out complex oral and written instructions requiring problem-solving and independent decision-making;
 Establish and maintain effective relationships with those contacted in the course of work.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS AND WORKING CONDITIONS
Hearing:
 Adequate to hear and respond to instructions both in person and on the radio.

Physical fitness:
 Ability to walk, stand, sit, and climb to perform various firefighting/rescue duties;  Ability to reach, push, pull, grab, and carry equipment of varying sizes and weights;  Requires the ability to perform on-site field inspections including exertion of a moderate amount of physical effort to stoop, crouch, climb, and lift in performance of assigned duties.

Smell:
 Must be able to perceive odors.

Strength:
 Physical strength to operate heavy equipment including firefighting apparatus and rescue equipment, and to lift and carr y people with or without assistance of varying sizes and weights.

Verbal:
 Ability to be understood orally in person, on the telephone, or on the radio.

Vision:
 Must be able to perceive color and shapes;
 Vision to properly operate equipment and perform firefighting and rescue operations.

Other physical requirements include:
 Manual dexterity to use tools and equipment;
 May be subject to uncomfortable working conditions including exposure to odors, toxic agents, machinery, explosives, dust, noise, and smoke;
 Requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as use of personal computer or other office equipment or supplies and operation of a motor vehicle.
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AGENDA ITEM NO. 16.

TO: Mayor and City Council
FROM: General Services Department
DATE: July 7, 2025
SUBJECT: General Services – Approval - Claim Rejection of the General Liability Claim on behalf of Juliana Morin.

ATTACHMENTS: None.

RECOMMENDATION
Reject the General Liability Claim filed on behalf of Juliana Morin.

EXECUTIVE SUMMARY
On behalf of Juliana Morin (claimant), the City received a sufficient Claim Form on June 16, 2025, alleging a Clovis Police Officer was negligent while operating a City vehicle , and collided into Juliana Morin ’s vehicle. Ms. Morin sustained severe injuries to her body and is seeking compensation in an amount that exceeds limits for a civil unlimited case. It is recommended that the City reject the claim at this time, send notice of rejection, and refer the matter to the City’s third-party administrator for liability claims for further investigation and handling.

BACKGROUND
On June 16, 2025, a legally sufficient and timely General Liability Claim Form was received by the City of Clovis on behalf of Juliana Morin by Dias Hall Law Firm, located in Fresno, CA. The claim alleges that a Clovis Police Officer violently collided into Juliana Morin’s vehicle near the property of 6250 E. Dakota Avenue, Clovis, CA, and Ms. Morin allegedly sustained severe and traumatic injuries to her body.

Ms. Morin seeks monetary damages from the City of Clovis, and the claim has been filed as a “civil unlimited case”.

FISCAL IMPACT
Rejection of the claim does not result in any fiscal impact.

REASON FOR RECOMMENDATION
It is recommended that the claim be rejected. The City ’s liability is disputed, and although the claim is legally sufficient, the amount of the alleged damage sustained by the claimant may also be disputed. Rejecting the claim and sending notice of rejection in accordance with the 144
AGENDA ITEM NO. 17.

Government Claims Act will commence at the time at which the claimant may file a lawsuit against the City based on the claim.

ACTIONS FOLLOWING APPROVAL
A rejection notice letter will be sent to the claimant informing her that the claim has been rejected.

CONFLICT OF INTEREST
None.

Prepared by: Charles W. Johnson, Senior Management Analyst

Reviewed by: City Manager AH

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AGENDA ITEM NO. 17.

TO: Mayor and City Council
FROM: Planning and Development Services Department
DATE: July 7, 2025
SUBJECT: Planning and Development Services – Approval – Res. 25-___, Final Map Tract 6457, located near the northeast corner of Shepherd Avenue and N. Sunnyside Avenue (Great Bigland, Inc., a California Corporation).

ATTACHMENTS: 1. Res. 25-___

2. Vicinity Map

3. Final Map Copy

RECOMMENDATION
For the City Council to approve Res. 25-___, which will:

1. Accept the offer of dedication of public utility easements within Tract 6547; and

2. Authorize the recording of the final map.

EXECUTIVE SUMMARY
The owner, Great Bigland, Inc., a California Corporation, acting as the subdivider, has submitted a final map. The improvement plans are being processed by City staff. The improvements to be installed include curb, gutter, sidewalk, streetlights, fire hydrants, street paving, sanitary sewer, water mains, and land scaping. The subject tract is located on northeast corner of Heirloom Avenue and N. Stanford Lane. It contains approximately 19 acres and consists of 74 residential units, zoned R-1.

BACKGROUND
None.

FISCAL IMPACT
The subdivider will be installing curb, gutter, sidewalk, fire hydrants, street paving, and landscaping, which will be maintained by the a private Homeowners Association (HOA). The subdivider will be installing sanitary sewer and water mains, which will be perpetually maintained by the City of Clovis. For the streetlights, the HOA will pay for the power and PG&E will provide the maintenance.

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AGENDA ITEM NO. 18.

REASON FOR RECOMMENDATION
The subdivision agreement has been executed by the subdivider and all development fees paid or deferred in accordance with the Municipal Code. The agreement provides for the developer to complete a technically correct map and improvement plans, and to complete all the required improvements in compliance with the conditions of approval. The improvements are adequately secured.

ACTIONS FOLLOWING APPROVAL
The final map will be filed with the Fresno County Recorder’s office for recording.

CONFLICT OF INTEREST
None.

Prepared by: Ruben Amavizca, Engineer II

Reviewed by: City Manager AH

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AGENDA ITEM NO. 18.

Attachment 1
RESOLUTION 25-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS
APPROVING THE FINAL SUBDIVISION MAP FOR TRACT NO. 6457

WHEREAS, a final map has been presented to the City Council of the City of Clovis for Tract 6457, by The City of Clovis, a Municipal Corporation; and

WHEREAS, said final tract conforms to the requirements of Chapter 2, Part 2, of Division 4 of the Business and Professions Code and to local ordinances.

NOW, THEREFORE, BE IT RESOLVED, by the City of Clovis as follows:

1. The final map of Tract 6457, consisting of six (3) sheets, a copy of which is on file with the City Clerk, be and the same is hereby approved.

2. The subdivision improvement plans for said tract are being processed by City staff for approval.

3. The preliminary Engineer’s Cost Estimate of development cost of said tract, a copy of which is on file with the City Clerk, be and the same is hereby approved and adopted as the estimated cost of improvements for said subdivision in the sum of $8,111,791.25.

4. The offer and dedication for public use of the parcels and easements specified on said map are accepted by the City of Clovis and the City Clerk is authorized and directed to execute said subdivision map.

5. This Council finds that the proposed subdivision, together with t he provisions for its design and improvement, are consistent with applicable general and specific plans of the City of Clovis.

6. Improvement Security, as provided hereunder and in said Subdivision Agreement, is fixed at one hundred percent (100%) of the remaining improvements to be constructed or the sum of $8,112,000.00 for guaranteeing specific performance of said agreement and fifty percent (50%) of the remaining improvements or the sum of $ 4,056,000.00 for payment of labor and materials furnished by contractors, subcontractors, labormen and materialmen in connection with the improvements required to be made or constructed by said subdivider in conformity with said subdivision map or said agreement.

7. Subdivider shall furnish a bond in the sum of $ 811,200.00 being the amount determined by the City Council of the City as necessary for the guarantee and warranty of the work for a period of one year following the completion and acceptance of the tract against any defective work or labor done, or defective materials furnished.

Said bond is required to be furnished prior to acceptance of the tract by the City Council.
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* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on July 7, 2025, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED:

______________________________ ______________________________ Mayor City Clerk

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AGENDA ITEM NO. 18.

Attachment 2
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AGENDA ITEM NO. 18.

Attachment 3
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AGENDA ITEM NO. 18.
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AGENDA ITEM NO. 18.
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AGENDA ITEM NO. 18.

TO: Mayor and City Council
FROM: Planning and Development Services Department
DATE: July 7, 2025
SUBJECT: Planning and Development Services – Approval – Res. 25-___, Annexation of Proposed Tract 6457, located near the northeast corner of Shepherd Avenue and N. Sunnyside Avenue to the Landscape Maintenance District No. 1 of the City of Clovis. (Great Bigland, Inc., a California Corporation).

ATTACHMENTS: 1. Res. 25-___

RECOMMENDATION
For the City Council to approve Res. 25-___, which will annex proposed Tract 6547, located on near the northeast corner of Shepherd Avenue and N. Sunnyside Avenue to the Landscape Maintenance District (LMD) No. 1 of the City of Clovis.

EXECUTIVE SUMMARY
The owner, Great Bigland, Inc., a California Corporation, acting as the subdivider, has requested to be annexed to the LMD No. 1 of the City of Clovis as set forth by the Conditions of Approval for Tentative Tract 6205 which Tract 6457 is a phase of.

BACKGROUND
Great Bigland, Inc., a California Corporation, the developer of Tract 6457, has executed a covenant that this development be annexed to the City of Clovis, LMD No. 1. An executed copy can be provided on request. Council formed the original District on July 15, 1985, for the purpose of funding the maintenance of landscaped areas and parks.

Under the provisions of the Landscaping and Lighting Act of 1972 and in accordance with Article XIII C and Article XIII D of Proposition 218, all the owners of property proposed for annexation have provided a written request and consent to annexation and have executed a covenant (petition) indicating acceptance of the annual assessment.

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FISCAL IMPACT
Tract 6457 Year to Date

LMD Landscaping added: 0.0 acres 0.000 acres

Resource needs added: 0.0 persons 0.000 persons

The resource needs estimate is based on 1 person per 10 acres of landscaped area . The landscaped area to be added with this tract is all within a Homeowner’s Association (HOA) and is to be maintained by the HOA which is why the figures above are all zero.

REASON FOR RECOMMENDATION
The property owners for the subject tract have requested annexation into the City of Clovis LMD No. 1.

ACTIONS FOLLOWING APPROVAL
Tract 6457 shall become a part of City of Clovis LMD No. 1 and will be assessed next year for maintenance costs.

CONFLICT OF INTEREST
None.

Prepared by: Ruben Amavizca, Engineer II

Reviewed by: City Manager AH

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AGENDA ITEM NO. 19.

Attachment 1
RESOLUTION 25-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS
APPROVING THE ANNEXATION TO LANDSCAPING MAINTENANCE DISTRICT NO. 1

OF THE CITY OF CLOVIS

WHEREAS, City of Clovis Landscape Maintenance District No. 1 ("District") was formed by Resolution No. 85-78, adopted July 15, 1985, pursuant to Part 2 of Division 15 of the Streets and Highways Code (Landscape and Lighting Act of 1972), herein the "Act"; and

WHEREAS, all of the owners of property proposed to be annexed to the District consisting of proposed Tract No. 6457, as described in Attachment A attached hereto and incorporated herein by reference, have consented to said annexation and such annexation may be ordered without notice and hearing or filing of engineer's report, or both.

NOW, THEREFORE, BE IT RESOLVED, by the City of Clovis as follows:

1. That the public interest and convenience require that certain property described in Attachment A attached hereto and by reference incorporated herein be annexed into Landscape Maintenance District No. 1 of the City of Clovis for the maintenance and servicing of landscaping facilities.

2. The City Clerk shall receive and file the maps showing the boundaries of the areas annexed as set forth in Attachment A which boundaries shall be used for assessment proceedings until and unless a change of organization is approved pursuant to the Act.

* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on July 7, 2025, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED:

______________________________ ______________________________ Mayor City Clerk

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AGENDA ITEM NO. 19.

ATTACHMENT A

Legal Description

LOTS 1 THROUGH 74, INCLUSIVE, OF TRACT MAP 6457, RECORDED IN VOLUME ______, PAGES _____ THROUGH _____ OF PLATS, FRESNO COUNTY RECORDS.

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AGENDA ITEM NO. 19.

TO: Mayor and City Council
FROM: Planning and Development Services
DATE: July 7, 2025
SUBJECT: Planning and Development Services – Approval – Authorizing the City Manager to execute a consultant agreement between the City of Clovis and LSA Associates, Inc. in the amount of $149,289 for the preparation of the environmental studies for CIP 24-22 Cottonwood Park Pedestrian Bridge.

ATTACHMENTS: 1. Proposal

2. Vicinity Map

RECOMMENDATION
For the City Council to authorize the City Manager to enter into an agreement with LSA Associates, Inc., in the amount of $149,289 for the required environmental work and permitting associated with CIP 24-22, Cottonwood Park Pedestrian Bridge.

EXECUTIVE SUMMARY
CIP 24 -22 Cottonwood Park Pedestrian Bridge is a federally funded project under the Congestion Mitigation & Air Quality grant program.

To remain federally compliant, there is advanced environmental work that will be required to be completed as well as permitting that the City feels would be best for an experienced consultant to complete.

BACKGROUND
During the 2023/2024 Congestion Mitigation & Air Quality grant call for projects, the City applied for a pedestrian bridge to serve a connection point from Cottonwood Park to the Dry Creek Business Park. This project was well received by the scoring committee and awarded funds for both the design phase and construction.

Preliminary design work has been completed and now it is necessary to contract an experienced firm to begin the necessary environmental work and permitting to comply with the California Environmental Equality Act (CEQA) and the National Environmental Policy Act (NEPA).

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LSA Associates, Inc., was selected from the City’s list of authorized environmental consultants that was established for the Planning and Development Services (PDS) Depar tment. The list was created through a competitive request for qualifications (RFQ) process, which resulted in a total of 10 firms being pre -qualified to perform in -depth environmental reviews for both public and private projects. The RFQ process is repeate d, and the list of authorized consultants is refreshed, every two years. The most recent list was prepared in September of 2023. This process allows the City to select a firm and negotiate a scope of work and cost from any consultant on the list. LSA Associates, Inc., was selected because of the familiarity of their team with the Clovis area and their experience with environmental reporting and permitting associated with federally funded projects that require Caltrans review and approval.

FISCAL IMPACT
The required work and permitting will cost $149,289. The City will utilize Measure C Pass - Through money that is allocated through the pedestrian/trails program.

REASON FOR RECOMMENDATION
Staff is requesting authorization for the City Manager to enter into a n agreement with LSA Associates, Inc., for all the environmental work (CEQA and NEPA) and permitting that is required for CIP 24-22 Cottonwood Park Pedestrian Bridge.

ACTIONS FOLLOWING APPROVAL
Staff will begin drafting and finalizing a consultant service agreement for the City to enter with LSA Associates, Inc.

CONFLICT OF INTEREST
Councilmember Bessinger owns real property within 1,000 feet of the project site.

Prepared by: Tatiana Partain, Management Analyst

Reviewed by: City Manager AH

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LSA is a business name of LSA Associates, Inc.

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CARLSBAD
CLOVIS
IRVINE

LOS ANGELES

PALM SPRINGS

POINT RICHMOND

RIVERSIDE

ROSEVILLE

SAN LUIS OBISPO
2565 Alluvial Avenue, Suite 112, Clovis, California 93611 559.490.1210 www.lsa.net

June 23, 2025
Tatiana Partain
Management Analyst
City of Clovis
1033 Fifth Street
Clovis, CA 93612

Subject: Proposal to Prepare Environmental Documentation for the Cottonwood Park Pedestrian Bridge Project
Dear Tatiana:

LSA is pleased to submit this proposal to prepare environmental documentation pursuant to the National Environmental Policy Act (NEPA) and California Environmental Quality Act (CEQA) for the proposed Cottonwood Park Pedestrian Bridge Project (project) for the City of Clovis (City). The project would connect Dry Creek Trail to North Pollasky Avenue in the Dry Creek Business Park. As part of the project, a new, single-span bridge would be constructed over Dry Creek. A 10-foot-wide path would connect North Pollasky Avenue to the proposed bridge and ultimately to the Dry Creek Trail and Cottonwood Park.

Based on our past experience, LSA believes that a Categorical Exclusion (CE) Initial Study/Mitigated Negative Declaration (IS/MND), supported by applicable technical studies, will be required pursuant to NEPA and CEQA. It is assumed that the California Department of Transportation (Caltrans) local assistance office will be the designated federal Lead Agency pursuant to NEPA, and the City will be the lead agency under CEQA.

LSA has assembled a project team that provides a full range of required expertise to successfully complete this assignment. Kyle Simpson, Principal, will provide overall quality assurance of all work undertaken and Shanna Guiler, AICP, Associate, will oversee and manage the project. LSA’s team will prepare the technical analyses in support of the CE and IS/MND.

SCOPE OF WORK
The project is expected to qualify for a NEPA CE and a CEQA IS/MND. LSA proposes the technical studies outlined in Task 2 that are expected to be identified in the Preliminary Environmental Study (PES) form. These studies represent the minimum level of technical effort anticipated to be necessary.

The cost estimate assumes that all deliverables will be delivered electronically. Unless otherwise noticed, it also assumes that LSA and subconsultants, as appropriate would respond to one set of consolidated, non-contradictory comments from the City/Caltrans on each deliverable.

Attachment 1
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Task 1.1 Project Description
LSA will work closely with the project engineer to prepare a Draft Project Description. The Project Description will provide the level of detail necessary for the technical reports and environmental document to support thorough environmental impact analyses. For example, the Project Description will include details pertaining to the purpose of the new bridge; the existing environmental setting; a description of the proposed project elements; construction access and staging; and other essential project and construction details. A location map and graphics illustrating the project will also be prepared based on materials provided by the project engineer.

Preparation of the technical studies will commence after the Project Description is approved. Should the Project Description be altered after the Final Project Description is approved, additional scope and budget will be required.

LSA has included up to four (4) hours to respond to one set of consolidated, non-contradictory comments on the Draft Project Description from a concurrent review by the City and Caltrans.

Deliverable: Project Description (Draft and Final)
Task 1.2 Preliminary Environmental Study Form
LSA will prepare the Preliminary Environmental Study (PES) Form and identify environmental issues and required approvals for the project. The PES form will be submitted to Caltrans for signature prior to initiating technical studies. The preparation of the environmental technical studies (Task 2) would not begin until Caltrans concurs with the findings of the PES.

Identification of additional technical studies not identified in this scope of work would necessitate a scope and budget augment. This task assumes no field review will be required with Caltrans to confirm the PES form findings.

LSA has included up to four (4) hours to respond to one set of consolidated, non-contradictory comments on the Draft PES form from a concurrent review by the City and Caltrans.

Deliverables: PES Form (Draft and Final)
Task 2 Technical Studies
Task 2.1 Natural Environment Study – Minimal Impact
The project is located in a developed area that likely does not support high quality native or natural habitats. As such, a Natural Environment Study - Minimal Impact (NES-MI) is assumed for this project. The following describes specific tasks to be completed. • Review Existing Information. LSA will search the California Natural Diversity Database (CNDDB) and California Native Plant Society (CNPS) Inventory of Rare and Endangered Plants for known 161
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• Conduct Site Visit. Following the literature review, an LSA biologist will conduct a reconnaissance-level site visit to: (1) record information on existing plants, wildlife, and describe habitat conditions; (2) assess the potential for special-status species that occur in the project aera; (3) identify any sensitive habitat features, including mapping the limits of waters of the United States/State and riparian habitat; and 4) confirm trees within the project area that may be removed. No protocol-level rare plant or wildlife surveys will be conducted. A final project footprint received in a georeferenced format (e.g., shapefiles) will be provided by the City prior to scheduling the site visit.
• Resource Mapping. Biological resources within the project area will be mapped by LSA and provided on a GIS-compatible topographic aerial photographs of the site at a scale of 1 inch = 200 feet.
• Prepare NES-MI. LSA will prepare a NES-MI in accordance with Caltrans’ Standard Environmental Reference (SER). The findings of the field surveys and literature review will form the basis for the NES-MI. A separate aquatic resources delineation report is not proposed at this time based on the expectation the project will not require permits from the United States Army Corps of Engineers (USACE) or Regional Water Quality Control Board (RWQCB); jurisdictional limits information will be incorporated into the NES-MI.

LSA has included up to four (4) hours to respond to one set of consolidated, non-contradictory comments on the Draft NES-MI from a concurrent review by the City and Caltrans.

Deliverables: NES-MI (Draft and Final)
Task 2.2 Cultural Resource Studies
LSA, through its subconsultant, Peak & Associates, Inc. will conduct cultural resource studies that are needed to address requirements of Section 106 of the National Historic Preservation Act, NEPA, CEQA, and the Programmatic Agreement among the Federal Highway Administration, the Advisory Council on Historic Preservation, the California State Historic Preservation Officer, the United States Army Corps of Engineers’ Sacramento District, San Francisco District, and Los Angles District, and the California Department of Transportation Regarding Compliance with Section 106 of the National Historic Preservation Act, as it Pertains to the Administration of Federal-aid Highway Program in California (December 2024) (Section 106 PA).

The LSA team will conduct the following tasks to meet these requirements:
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Deliverables: APE Map (Draft and Final)
ASR (Draft and Final)
HPSR (Draft and Final)

Task 2.3 Environmental Site Assessment
LSA, through its subconsultant, Krazan & Associates, Inc., will prepare a Phase I Environmental Site Assessment (ESA). The Phase I ESA will be conducted in accordance with the American Society for Testing and Materials (ASTM) E1527-21 Standard Practice for Environmental Site Assessments:

Phase I Environmental Site Assessment Process and in accordance with the “All Appropriate Inquiries Rule” (AAI) as codified in the Code of Federal Regulations (CFR) at 40 CFR Part 312 published by the U.S. Environmental Protection Agency (EPA) AAI Final Rule on November 1, 2005.

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Deliverables:` Phase I ESA (Draft and Final)
Task 2.4. Visual Impact Technical Memorandum
LSA through its subconsultant, Earthview Science will complete a Questionnaire to Determine Visual Impact Assessment (VIA) Level. Based on available information, LSA and Earthview Science anticipates that a VIA Memorandum will be prepared. This deliverable will assess the degree of impact on aesthetic resources. ns. The VIA Memorandum will include character photos of the existing conditions of the project site to supplement the discussion on visual character and quality.

The VIA Memorandum will not include analysis of specific viewpoints or preparation of visual simulations. If the level of detail required for the VIA exceeds the scope of a technical memorandum, an augment to this scope and budget will be required.

LSA and Earthview Science have budgeted six (6) hours for responding to one consolidated, non- contradictory set of comments on the Questionnaire and VIA Memorandum.

Deliverables: Questionnaire to Determine VIA Level
VIA Memorandum (Draft and Final)

Task 2.5 Community Impacts Memorandum
LSA will prepare a Community Impacts Memorandum to evaluate how the project may affect land use and planning. The Community Impacts Memorandum will also consider potential impacts to residents, businesses, neighborhoods, and larger social/economic considerations of the area. Finally, the project will be evaluated for consistency with applicable land use plans, policies, or regulations.

It is assumed that only minor impacts, if any, will be identified in the Community Impacts Memorandum and a full Community Impacts Assessment (CIA) will not be required. Existing conditions, such as demographic data, will be summarized. The project’s potential impacts on emergency services, community facilities, and utilities will be assessed. Avoidance and minimization measures will be proposed, if needed.

LSA has budgeted four (4) hours for responding to one consolidated, non-contradictory set of comments on the Community Impacts Memorandum.

Deliverable: Community Impacts Memorandum (Draft and Final) Task 2.6 Air Quality/Greenhouse Gas Emissions/Energy Impact Analysis LSA will prepare an Air Quality/Greenhouse Gas Emissions/Energy Impact Analysis documenting anticipated construction-related impacts. LSA will describe the existing regulatory framework for air quality, energy, and greenhouse gas emissions, including existing laws and regulations. Construction activities associated with the project would generate increased particulate emissions associated with site preparation, grading, soil hauling, and other construction activities on the project site. 164
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Due to the distance of the nearest residential receptors (approximately 330 feet to the east), LSA will prepare a construction health risk assessment (HRA) using AERMOD and HARP to identify any potentially significant health risk impacts resulting from construction of the project. The construction HRA will address all applicable City, SJVAPCD, and State requirements. The construction HRA will determine the increased cancer risk and noncancer health risks to nearby sensitive receptors (i.e., residential uses) from exposure to construction activities and will compare the potential health risks to the SJVAPCD’s health risk thresholds.

LSA will provide a quantitative assessment of greenhouse gas emissions associated with construction activities using CalEEMod. Neither the City nor SJVAPCD have adopted thresholds of significance for greenhouse gas emissions; therefore, this analysis will evaluate the project’s consistency with Statewide reduction goals, including the Justification Report: CEQA Thresholds for Evaluating the Significance of Climate Impacts from Land Use Projects and Plans.

LSA will provide a quantitative assessment of energy consumption associated with construction activities using CalEEMod. Neither the City nor SJVAPCD have adopted thresholds of significance for energy consumption; therefore, this analysis will evaluate the project’s energy impacts based on the CEQA Guidelines.

It is assumed that an Air Quality Conformity Analysis will not be required, and that no meeting with the Interagency Task Force will be required.

LSA will respond to one set of consolidated, non-contradictory comments on the Draft Air/Quality/Greenhouse Gas Emissions/Energy Impact Analysis from the City and Caltrans.

Deliverable: Air Quality/Greenhous Gas Emissions/Energy Impact Analysis (Draft and Final) Task 2.7 Noise and Vibration Technical Memorandum
A Noise and Vibration Technical Memorandum will be prepared for the project in accordance with 23 CFR 772 and the April 2020 Caltrans Traffic Noise Analysis Protocol. A traffic noise analysis is not required for this project because the project is classified as a Type 3 project (not a Type 1 project).

However, noise levels generated from project construction will be evaluated based on the equipment expected to be used, its distance to existing adjacent off-site uses, length of a specific construction task, equipment power type (gasoline or diesel engine), load factor, and percentage of time in use.

The Federal Highway Administration (FHWA) recommended equipment noise emission levels will be used to describe construction noise levels in terms of maximum instantaneous noise levels ( Lmax) and
165
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Similarly, vibration levels generated from project construction will be evaluated based on the equipment expected to be used and its distance to existing adjacent off-site structures. Construction equipment vibration levels from the April 2020 Caltrans Transportation and Construction Vibration Guidance Manual will be used to describe construction vibration levels in terms of the peak particle velocity (PPV, measured in inches per second [in/sec]) for building damage and human annoyance, respectively. Potential construction vibration impacts will be assessed based on the sensitivity of the area directly adjacent to the project site and recommendations in the Caltrans Transportation and Construction Vibration Guidance Manual. The Noise and Vibration Technical Memorandum will be submitted as an Adobe Portable Document Format (PDF) file.

LSA has budgeted four (4) hours to respond to one set of consolidated, non-contradictory comments on the Noise Technical Memorandum.

Deliverable: Noise and Vibration Technical Memorandum (Draft and Final) Task 2.8 Section 4(f) Coordination
Section 4(f) of the U.S. Department of Transportation Act of 1966 protects publicly owned land of a public park, recreation area, or wildlife and waterfowl refuge of national, State, or local significance, or a historic site of national, state, or local significance (as determined by the officials having jurisdiction over the park, area, refuge, or site).

As defined in 23 CFR 774.17, a “use” of Section 4(f) property occurs:
• When land is permanently incorporated into a transportation facility; • When there is a temporary occupancy of land that is adverse in terms of the statute's reservation purpose as determined by the criteria in 23 CFR 774.13; or • When there is a constructive use of a Section 4(f) property as determined by the criteria in 23 CFR 774.15.

The project would modify a likely Section 4(f) resource (Dry Creek Trail). It is assumed that the project would result in a de minimis impact. A de minimis impact is one that will not adversely affect the features, attributes, or activities qualifying the property for protection under Section 4(f). Based on this assumption, LSA will facilitate a coordination meeting between City departments (one of whom is the official with jurisdiction). Assuming the official with jurisdiction agrees with this determination, LSA will prepare a formal concurrence letter for the official’s signature. The public notice associated with a de minimis determination will be concurrent with the public hearing for the IS/MND. The signed concurrence letter will be included as an attachment to the Draft IS/MND.

If the impact constitutes an impact greater than de minimis, an augment to the scope and budget will be required.
166
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Deliverables: Section 4(f) Concurrence Letter
Task 3 NEPA/CEQA Documentation
Task 3.1 NEPA ECR
LSA anticipates that the NEPA document will be a CE under Title 23, Section 771.117(c)(3) of the Code of Federal Regulations. The use of this CE covers construction of bicycle and pedestrian lanes, paths, and related facilities. Caltrans typically prepares the NEPA CE based on the technical studies provided by the Lead Agency. If the project does not meet the requirements of this NEPA CE, the project may be required to prepare an Environmental Assessment (EA). The preparation of an EA would require an amendment to this scope of work and budget.

The FHWA is responsible for ensuring that avoidance and minimization measures identified during the NEPA process are implemented. An Environmental Commitment Records (ECR) is required to track and document environmental commitments throughout the project delivery process. Once the technical studies have been finalized (Task 2), LSA will prepare an ECR utilizing the current Caltrans Local Assistance ECR format. The ECR will provide a brief description of each measure, identify the page where the measure can be found in the environmental document, identify the responsible party and timing, and provide signature blocks for certification of completion of the measure.

Deliverables: ECR (Draft and Final)
Task 3.2 CEQA IS/MND
LSA will prepare three drafts of the IS/MND: an Administrative Draft IS/MND, a Screencheck Draft IS/MND, and a Public Review Draft IS/MND. Subsequently, LSA will prepare the Responses to Comments Memorandum.

Administrative Draft IS/MND. Using the technical studies from Task 2, LSA will prepare an Administrative Draft IS/MND. The Administrative Draft IS/MND will include the detailed project description developed as part of the project initiation task, and a summarized response for each topic that addresses each of the checklist questions. LSA will conduct an analysis of the project’s impacts in the following topical areas: aesthetics; agriculture and forestry resources; air quality; biological resources; cultural resources; energy; geology and soils; greenhouse gas emissions; hazards and hazardous materials; hydrology and water quality; land use and planning; mineral resources; noise; population and housing; public services; recreation; transportation; tribal cultural resources; utilities and service systems; and wildfire. The Administrative Draft IS/MND will include the following components:
• Project Description (incorporated from Task 1)
• CEQA Environmental Checklist Form
167
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• Contacts and Bibliography
• Mitigated Negative Declaration
• Technical Appendices
The Administrative Draft Initial Study will be provided to the City for review and comment. It is assumed that the City will review and consolidate all internal comments before they are submitted to LSA. LSA will provide an electronic version in Microsoft Word (MS Word) and PDF for review by City staff.

Screencheck Draft IS/MND. Based on a single set of consolidated and non-contradictory comments from City staff, LSA will amend the Administrative Draft IS/MND and will prepare a Screencheck Draft IS/MND for review. LSA will provide an electronic version of the Screencheck Draft for review by City staff to verify that all requested changes have been made and all appendix materials, references, and final graphics are acceptable. LSA will also provide the City with an electronic compare version of the Screencheck Draft. This version will show text changes made to the Administrative Draft IS/MND for the City to more easily confirm that all comments and edits have been fully incorporated into the Screencheck Draft IS/MND.

Public Review Draft IS/MND. LSA will make any necessary minor revisions to the Screencheck Draft IS/MND and prepare the Public Review Draft IS/MND. LSA will also prepare a Notice of Completion, in accordance with the State CEQA Guidelines, and coordinate with the City to distribute the Public Review Draft IS/MND pursuant to CEQA and City review procedures. LSA will coordinate with the City to confirm that LSA is still an assigned submitter (on behalf of the City) to submit the Public Review Draft IS/MND to the State Clearinghouse for public review. LSA will also provide the IS/MND in MS Word and PDF to allow the City to post these documents on their website. It is assumed that the document will not need to be 508 compliant. It is further assumed that the City will print any necessary hardcopies of the Public Review Draft IS/MND for distribution.

LSA will prepare a combined Notice of Intent to Adopt the Mitigated Negative Declaration/Public Hearing Notice, in accordance with the State CEQA Guidelines. The City will be responsible for local distribution and noticing.

Response to Comments Memorandum. LSA will review public and agency comments received on the Public Review Draft IS/MND during the 30-day public review period and will prepare responses to CEQA comments and identify any necessary changes to the Public Review Draft IS/MND in a memorandum format, as necessary. This scope and budget assume up to approximately 20 hours to prepare responses to comments. Should an unexpectedly large volume of comments be submitted, LSA will request an adjustment to the budget to cover work beyond the assumed level.

Upon adoption of the IS/MND, LSA will also provide the City with the Notice of Determination (NOD) to file with the County Clerk. LSA will submit a copy of the NOD to the State Clearinghouse (SCH) on 168
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Deliverables: Administrative IS/MND
Screencheck Draft IS/MND
Public Draft IS/MND
NOI/NOC/SCH Forms
Final IS/MND
NOD
Task 4. Project Management and Meetings
Shanna Guiler will manage the environmental review effort and coordinate the day-to-day activities associated with the project. LSA will provide written documentation of all substantive project devel- opments in the form of client memorandums and/or phone conversation records and will follow up our submittals to outside parties and conduct coordination as necessary to ensure efficient and timely review. Project management tasks include regular client contact; contract management; oversight of subconsultants and team members; schedule coordination; and development of products.

Kyle Simpson will serve as the Principal-in-Charge and will ultimately be responsible for quality assurance for all work undertaken and will review all prepared text, tables, and graphics before these materials are presented as administrative review documents. He will also be available for consultation on environmental review procedural matters.

This scope and budget assume that LSA will attend up to 12 virtual project team meetings and one public hearing for adoption of the IS/MND. Additional meetings and/or public hearings will be billed on a time and materials basis consistent with our On-Call Contract.

Task 5. Regulatory Agency Permitting
Based on our current understand of the proposed project, a Streambed Alteration Agreement may be needed from the CDFW. This will be confirmed during preparation of the NES and upon review of the final bridge design. Permits from the RWQCB and USACE are not expected to be necessary, as long as temporary and permanent project impacts do not occur within their jurisdictional boundaries, which are smaller than the CDFW’s boundaries. If at any point during the execution of this scope this assumption has changed, LSA will provide a revised scope and fee for the additional permits.

LSA will prepare a draft Notification of Lake or Streambed Alteration for City review and comment.

Please note that LSA will require several pieces of information not related to biological resources to prepare the notification. Once approved by the City, LSA will upload that information into the CDFW’s Environmental Permit Information Management System (EPIMS). Please note that the City will need to have an EPIMS account and will need to request approval from the CDFW to associate LSA with that account. LSA will guide the City through the process as needed. Our experience with CDFW Region 4 suggests that at least one Notice of Incomplete will be received, requesting 169
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SCHEDULE AND BUDGET
The attached schedule provides a proposed schedule for completion LSA’s scope of work. Based on this schedule, LSA anticipates completion of the CEQA and NEPA scope of work within 12 months of authorization to proceed and receipt of relevant project information and background data.

However, the schedule is highly dependent upon reviews and approvals from both the City and Caltrans. As always, we are open to discussing revisions to this schedule, if desired.

For completion of the scope of work discussed above, LSA proposes a total budget of $149,289 (see attached cost estimate).

As you review the proposal, please let us know any suggestions for modifying both scope and budget. If you have any questions or comments, you can contact me by e-mail at [email protected].

Thank you for the opportunity to provide you with this proposal! Sincerely,
LSA Associates, Inc.

Theresa Wallace, AICP Kyle Simpson
Managing Director – Environmental Planning Principal

Attachment: Preliminary Schedule
Cost Estimate

170
AGENDA ITEM NO. 20.

LSA ASSOCIATES, INC.

Cottonwood Park Pedestrian Bridge Project - Preliminary Schedule Authorization To Proceed -- Jul 21, 2025
Prepare Draft Project Description LSA 1 week Jul 28, 2025 Review Project Description City 2 weeks Aug 11, 2025
Revise Draft Project Description LSA 1 week Aug 18, 2025 Prepare Draft PES LSA 2 weeks Aug 25, 2025
Review Draft PE
S City 2 weeks Sep 8, 2025
Final Draft PES for submittal to Caltrans LSA 1 week Sep 15, 2025 Caltrans Review/Field Meeting Caltrans 30 days Oct 15, 2025 Revise Draft PES per Caltrans Comments LSA 1 week Oct 22, 2025 Caltrans Review Caltrans 30 days Nov 21, 2025
Signed PES Provided by Caltrans --
Prepare Draft Tech Studies LSA 16 weeks Jan 21, 2026
Review Draft Tech Studies City 4 weeks Feb 18, 2026
Finalize Draft Tech Studies for submittal to Caltrans LSA 2 weeks Mar 4, 2026 Caltrans Review Caltrans 30 days Apr 3, 2026
Revise Draft Studies per Caltrans Comments LSA 2 weeks Apr 10, 2026 Caltrans Review Caltrans 30 days May 10, 2026
Caltrans Approval of Tech Studies --
LSA 2 weeks Mar 18, 2026
City 3 weeks Apr 8, 2026
LSA 1 week Apr 15, 2026
City 2 weeks Apr 29, 2026
LSA 1 week May 6, 2026
Public Review Period -- 30 days Jun 5, 2026
LSA 2 weeks Jun 19, 2026
City 2 weeks Jul 3, 2026
LSA 1 week Jul 10, 2026
City Adopt Final IS/MND -- --
File NOD -- --
LSA 8 weeks Apr 12, 2026
LSA 2 weeks Apr 26, 2026
LSA 1 week May 10, 2026
LSA 1 week May 17, 2026
CDFW Review/Issuance of Permit -- 150 days Oct 14, 2026 Prepare Draft Lake and Streambed Alteration Agreement
City Review of Draft Permit Application
Submit Permit Application through EPIMS (upon approval of NES) Revise Draft Permit Application
Project Initiation
Prepare Draft Initial Study
Prepare Screencheck Draft Initial Study
Prepare Administrative Draft Initial Study
Technical Studies
Review Screencheck Draft Initial Study
Prepare Final Draft Initial Study
Review Administrative Draft Initial Study
Prepare Public Review Draft Initial Study
Prepare Admin Draft RTC and MMRP
Review Admin Draft RTC/MMRP
Prepare Final Draft Initial Study
Regulatory Permitting
Z:\01-Proposals\01-Proposals by Year\2025\Environmental Planning\20251770.P Clovis Cottonwood Park Ped Bridge\Proposal\Cottonwood_Schedule.xlsx (6/23/2025) 171
AGENDA ITEM NO. 20.

Cottonwood Park Pedestrian Bridge Project LSA
City of Clovis
20251770.P
6/23/2025
Escalation 5%
% in Year
100% Year 1 $255 $250 $118 $295 $210 $310 $265 $140 $280 $200 $140 $175 $145 100% Weighted Average $255 $250 $118 $295 $210 $310 $265 $140 $280 $200 $140 $175 $145 Phase 01 Project Initiation

1.1 Project Description 2.00 4.00 8.00 4.00 4.00 22.00 $3,734.00

1.2 PES Form 2.00 2.00 16.00 4.00 4.00 4.00 32.00 $5,018.00

4.00 6.00 24.00 0.00 4.00 0.00 0.00 0.00 0.00 0.00 0.00 8.00 8.00 54.00 $8,752.00 Phase 02 Technical Studies

2.1 NES-MI 1.00 2.00 2.00 48.00 8.00 4.00 65.00 $13,405.00

2.2 Cultural Resource Studies 1.00 2.00 8.00 11.00 $2,155.00

2.3 Initial Site Assessment 1.00 2.00 3.00 $755.00

2.4 Visual Impact Technical Memorandum 2.00 2.00 4.00 $1,010.00

2.5 Community Impacts Memorandum 1.00 4.00 16.00 4.00 4.00 29.00 $4,423.00

2.6 Air Quality/GHG/Energy Impact Analysis 1.00 2.00 3.00 8.00 50.00 4.00 6.00 74.00 $12,375.00

2.7 Noise and Vibration Technical Memorandum 1.00 2.00 3.00 23.00 3.00 6.00 38.00 $7,590.00

2.8 Section 4(f) Coordination 2.00 4.00 2.00 2.00 10.00 $2,150.00

10.00 20.00 16.00 2.00 48.00 3.00 8.00 50.00 3.00 23.00 0.00 29.00 22.00 234.00 $43,863.00 Phase 03 NEPA/CEQA Documentation

3.1 NEPA ECR 2.00 4.00 6.00 2.00 14.00 $2,508.00

3.2 Admin IS/MND 8.00 8.00 40.00 8.00 30.00 94.00 $14,510.00 Screencheck IS/MND 4.00 4.00 8.00 4.00 16.00 36.00 $5,984.00 Public Draft IS/MND 4.00 4.00 8.00 4.00 24.00 44.00 $7,144.00 Response to Comments/Final IS/MND 4.00 4.00 12.00 30.00 50.00 $7,786.00 NOI/NOD/NOC/SCH FORMs 2.00 2.00 6.00 4.00 14.00 $2,298.00

24.00 26.00 80.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 16.00 106.00 252.00 $40,230.00 Phase 04 Project Management and Meetings

4.1 Project Management 12.00 24.00 36.00 $9,060.00

4.2 Meetings 18.00 12.00 30.00 $7,590.00

30.00 36.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 66.00 $16,650.00 Phase 05 Regulatory Agency Permitting

5.1 Draft CDFW Notification 1.00 16.00 2.00 19.00 $4,005.00

5.2 City RTC and finalize 1.00 1.00 $210.00

5.3 One CDFW Incomplete Response 1.00 4.00 5.00 $1,135.00

5.4 Site visit 8.00 8.00 $1,680.00

5.5 Permit Status Tracking and coordination 4.00 4.00 $840.00

0.00 0.00 0.00 2.00 33.00 0.00 0.00 0.00 0.00 0.00 0.00 2.00 0.00 37.00 $7,870.00

68.00 88.00 120.00 4.00 85.00 3.00 8.00 50.00 3.00 23.00 0.00 55.00 136.00 643.00 $117,365.00 (1) Krazan & Associates, Inc. $2,640.00
(2) Earthview Science $18,832.00
(3) Peak & Associates $10,164.00
$31,636.00
Reproduction
$88.00
Mileage $200.00
$288.00
$149,289.00
GIS/Graphics
Word Processor/ Admin
Phase 01 Project Initiation Subtotal
Subtotal Labor
Subtotal Reimbursable Expenses
Sub Consultants (each Sub Consultant will be a separate Phase) Subtotal Sub Consultants
Reimbursable Expenses
Total
Noise Specialist
(Corey)
Noise Engineer
(Jason)
Principal in Charge
(Simpson)
Project Manager/Associate
Environmental Planner
(Guiler/ Warner)
Assistant Planner
(Riloquio)
Principal Biologist
(Ross-Borrego)
Senior Technical Specialist
(Wingert)
Principal - Air Quality/GHG
(Fischer)
Director- Air Quality/Noise (Coria)
Principal - Noise
(Stephens) Total LSA Fees
Phase 05 Regulatory Agency Permitting Subtotal
Air Quality Specialist
(Martinez)
Total LSA Hours
Phase 02 Technical Studies Subtotal
Phase 03 NEPA/CEQA Documentation Subtotal
Phase 04 Project Management and Meetings Subtotal
172
AGENDA ITEM NO. 20.
0 1 20.5
Miles
International
Shaw
Gettysburg
Copper
Dakota
Behymer
Perrin
Shepherd
T eague
Nees
Sierra
Bullard
Barstow
Ashlan
DockeryThompsonHighlandLeonardDeWolfLocanT emperanceArmstrongFowlerSunnysideClovisMinnewawaPeachWillow Shields
Alluvial
Herndon
McCall

VICINITY MAP
Legend
City Limits
Sphere of Influence
CIP 24-22 - Cottonwood Park Pedestrian Bridge
Jacob Redelfs
Print Date: June 25th, 2025
Project Location
Attachment 2
173
AGENDA ITEM NO. 20.

TO: Mayor and City Council
FROM: Planning and Development Services Department
DATE: July 7, 2025
SUBJECT: Planning and Development Services – Approval – Authorize the City Manager to execute a purchase agreement and associated documents with Behymer/Minnewawa for a property located at 3778 East Behymer, Clovis, CA, LLC, in the amount of $3,700,000.

ATTACHMENTS: 1. Vicinity Map

2. Purchase Agreement

RECOMMENDATION
For the City Council to authorize the City Manager to execute an agreement and associated documents with Behymer/Minnewawa, LLC, for the purchase 3778 East Behymer, Clovis, CA , in the amount of $3,700,000.

EXECUTIVE SUMMARY
Approval of this request would authorize the City Manager to execute a purchase agreement for the acquisition of approximately 20 acres of land located at 3778 Behymer Avenue. The negotiated purchase price for the property is $3,700,000. The site is being acquired for its potential future use to support the future water infrastructure needs for the City.

The property being adjacent to the Enterprise Canal makes it a strategically valuable location for a water treatment or water recharge facility. While no formal project has been proposed at this time, securing the site preserves a critical opportunity to support long -term utility infrastructure planning and water service capacity needs for the City. Acquisition of this site ensures that the City retains flexibility to meet future water infrastr ucture needs. Acquisition of the property is budgeted and will be funded by the Water Capital Projects Developer account.

BACKGROUND
Per City Council direction, staff has been actively negotiating to secure property that would support the City’s long-term water infrastructure needs. In alignment with this direction, staff has negotiated the potential acquisition of approximately 20 acres of land owned by Behymer/Minnewawa, LLC, located at 3778 Behymer Avenue, adjacent to the Enterprise Canal.

The negotiated purchase price for the property is $3,700,000. 174
AGENDA ITEM NO. 21.

The subject property presents a strategically advantageous location due to its proximity to the Enterprise Canal, making it particularly well -suited for a future water treatment or groundwater recharge facility. As the City continues to grow, ensuring access to secure and reliable water resources remains a top priority. While no formal project has been proposed at this time, acquiring the site at this stage is a proactive measure to preserve the City’s ability to respond to future utility demands. The acquisition also reduces the risk of property becoming unavailable or substantial increases in costs due to appreciating land values or competing development interests.

An appraisal of the subject property was c ompleted by James G. Palmer Appraisals , Inc., on November 10, 2024. The appraisal determined a fair market value of $150,000 per acre, for a total estimated value of $2,978,000. Staff used this valuation to make an initial offer to property owner. On March 19, 2025, the property owner submitted a counteroffer proposing a purchase price of $3,700,000, or approximately $186,000 per acre. They based this counteroffer on their internal knowledge of activity occurring in the Heritage Grove area.

While this counteroffer exceeds the appraised valuation, the City’s appraiser indicated there are several factors that support the reasonableness of the proposed purchase price:

• Lack of Comparable Sales: There have been few recent sales of comparable properties in the area. Most sales activity has occurred in less desirable market areas, limiting the availability of direct comparable property sales.
• Market Dynamics: The subject property is situated in a strategic location within the path of growth and future development. Despite limited recent sales, the area is expected to experience continued development activity and value appreciation in the near to mid-term. • Ownership Concentration: A very limited number of property owners control much of the surrounding land, which further limits market activity and transactional data. This concentration restricts opportunities for open-market competition, influencing valuation dynamics.

Given these conditions, and following discussions with the property owner, staff and the appraiser believe that the offered price falls within a reasonable range, particularly when viewed in light of the property's long -term strategic value to the City. Execution of the proposed agreement will allow the City to open an escrow account and complet e the property purchase transaction.

Compliance with the California Environmental Quality Act (CEQA)

The proposed action is limited to the acquisition of property for potential future use as a water treatment facility. At this time, there is no approved project, no proposed facility design, and no commitment to develop the site. Accordingly, the acquisition qualifies for exemption from environmental review under the California Environmental Quality Act (CEQA), as detailed below.

Pursuant to CEQA Guidelines § 15061(b)(3) (Common Sense Exemption), this activity is exempt because it can be seen with certainty that there is no possibility that the acquisition itself will have a significant effect on the environment. The land purchase will not cause any physic al change in the environment, nor does it include any approval of development or construction. 175
AGENDA ITEM NO. 21.

Additionally, in accordance with CEQA Guidelines § 15004(b)(2)(A), land acquisition prior to CEQA review of a proposed project is appropriate where no formal com mitment is made to a definite course of action. Any future project involving development or construction on the site will be subject to full CEQA compliance, including environmental review and public disclosure, before any approval or implementation.

FISCAL IMPACT
The purchase price of the property is $3,700,000. There will be some minor incidental costs in escrow, however those costs are unknown at this time. Staff expects the costs to be less than $5,000 and can be paid for by current miscellaneous budgeting. Funds have been budgeted for this property purchase in the Water Capital Projects Developer account. There will be no fiscal impact to the General Fund.

REASON FOR RECOMMENDATION
Approval of the item will allow the City to proactively secure a strategically located property that can support the City’s long -term water infrastructure planning efforts. Available land is limited that meets the City’s criteria for size and location. Acquisition of this site avoids the future risk of property meeting the City’s criteria becoming unavailable or being significantly more expensive.

For these reasons, staff recommends approval of this item.

ACTIONS FOLLOWING APPROVAL

1. Staff will file a notice of exemption in compliance with CEQA.

2. Staff will execute the agreement and all other necessary documents and close escrow.

CONFLICT OF INTEREST
None.

Prepared by: Ryan Burnett, Engineering Program Manager

Reviewed by: City Manager AH

176
AGENDA ITEM NO. 21.

APN: 58007238
Owner: BEHYMER/MINNEWAWA LLC
Owner Address: 525 W ALLUVIAL #A FRESNO CA 93711
Property Address: 3806 East Behymer Avenue
Acreage: 19.85 Ac
N Peach Ave
N Mi
nnewa
wa
Ave
W Behymer Ave
E International Ave
E Behymer Ave
Clovis
County of
Fresno
Copyright nearmap 2015
0 500 1,000250
US Feet
PIQ
NTS
Clovis City Limits
Parcel in Question
Exhibit of
APN 580-072-38
Attachment 1
177
AGENDA ITEM NO. 21.

1 PURCHASE AND SALE AGREEMENT

AND ESCROW INSTRUCTIONS

BETWEEN BEHYMER/MINNEWAWA, LLC

AND CITY OF CLOVIS

(3778 East Behymer, Clovis, CA 93619)

PREAMBLE

This Purchase and Sale Agreement and Escrow Instructions (this “Agreement”) is entered into June 10, 2025 (the “Effective Date”) between Behymer/Minnewawa, LLC, a California limited liability company, or its assignee (the “Seller”), and CITY OF CLOVIS, a California municipal corporation (the “Buyer” or the “City”) (individually, a “Party,” and collectively, the “Parties”) on the terms and conditions which follow.

RECITALS

WHEREAS, the Seller desires to sell real property consisting of approximately 19.85 gross acres in the County of Fresno, California, more particularly described in Exhibit A and depicted in Exhibit B attached hereto and incorporated herein by reference (the “Property”); and

WHEREAS, the Buyer desires to acquire the Property for municipal public facility needs; and

WHEREAS, acquisition by the Buyer of the Property is in lieu of condemnation; and

WHEREAS, this Agreement and related documents set forth the complete understanding of the Parties.

TERMS, CONDITIONS AND COVENANTS

NOW, THEREFORE, the Parties agree as follows:

ARTICLE I

DEFINED TERMS

For purposes of this Agreement, the terms set forth herein shall have the following meanings:

1.01 Close of Escrow. “Close of Escrow” means the close of escrow for all purposes upon the Parties’ satisfaction of their respective duties pursuant to this Agreement shall occur within fifteen (15) days after all conditions set forth in Article V hereof are met and escrow provisions are complied with pursuant to Article IX hereof (the “Closing Date”).

Attachment 2
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2 1.02 Deed. “Deed” means a grant deed or deeds or similar instrument conveying title to the Property described herein from the Seller. The Seller warrants that, as of the Close of Escrow, it shall have full, legal and equitable title to convey the Property described herein.

1.03 Due Diligence Period. “Due Diligence Period” means the Buyer’s sixty (60) day feasibility period provided for in section 5.03 below. The Due Diligence Period begins as of the Effective Date.

1.04 Escrow. “Escrow” means that escrow opened with Old Republic Title Company, 7451 N. Remington Avenue, Suite #102, Fresno, CA 93711, as Escrow Number 1415000752- ME.

1.05 Escrow Holder. “Escrow Holder” means Old Republic Title Company, 7451 N.

Remington Avenue, Suite #102, Fresno, CA 93711; telephone number: (559) 835-0000; facsimile number: (559) 545-0047; Marie Esparza, Escrow Officer (direct telephone number:
(559) 835-0000; email address: [email protected]).

1.06 Escrow Instructions. “Escrow Instructions” means (a) the provisions of this Agreement requiring any action by or compliance on the part of the Escrow Holder; (b) escrow instructions known as “general provisions” which are pro forma escrow instructions of Old Republic Title Company (to the extent such escrow instructions do not conflict with the escrow instructions specifically set forth in this Agreement); and (c) any other or supplemental instructions as may from time to time hereafter be signed and delivered by the Parties to the Escrow Holder. In the event of any conflict between this Agreement and the “general provisions” of Old Republic Title Company’s escrow instructions, the escrow instructions contained herein shall govern.

1.07 Preliminary Title Report. “Preliminary Title Report” means that Amended Preliminary Title Report prepared by Old Republic Title Company and dated September 20, 2024, or as the same may be amended before the Close of Escrow, and attached hereto as Exhibit C and incorporated herein by reference.

1.08 Total Purchase Price. “Total Purchase Price” means the price, set forth in Section

2.02 below, to be paid by the Buyer to the Seller as total consideration for the purchase and sale of the Property.

1.09 Property. “Property” means the real property that is described in Exhibit A and depicted in Exhibit B, both of which are attached hereto and incorporated herein by reference.

1.10 Title Company. “Title Company” means Old Republic Title Company.

1.11 Title Policy. “Title Policy” means an owner's policy of title insurance, CLTA Standard Coverage Policy, to be issued at the Close of Escrow by Old Republic Title Company in the amount as specified to the Escrow Holder by the Buyer before the Close of Escrow. 179
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3 ARTICLE II

AGREEMENT OF SALE

2.01 Purchase and Sale. Subject to the term s and provisions of this Agreement, the Seller agrees to sell to the Buyer and the Buyer agrees to purchase from the Seller all of the Seller’s right, title and interest in the Property, including any and all improvements thereon.

2.02 Total Purchase Price. The Total Purchase Price for the Property, to be paid as described in Article VII hereof, shall be the sum of Three Million Seven Hundred Thousand Dollars ($3,700,000.00). The Total Purchase Price shall be inclusive of any additional sums as calculated by the Title Company and approved by the Buyer for escrow fees and the cost of the policy of title insurance in accordance with local custom pursuant to Section 7.01 below.

2.03 Acquisition of the Property Under Thr eat of Eminent Domain. The Buyer acknowledges that the Seller is selling the Property to the Buyer, and the Buyer is acquiring the Property, under threat of eminent domain proceedings pursuant to the authority vested in the Buyer as a California municipal corporation under Government Code section 37350.5 and Article I, section 19 of the California Constitution. The Seller acknowledges that there are reasonable grounds to believe that the Buyer will take the necessary steps to condemn the Property, as the Seller is unwilling to sell voluntarily.

ARTICLE III

THE SELLER'S REPRESENTATIONS AND WARRANTIES

The Seller covenants, represents and warrants the following:

3.01 Full Authority to Convey All Interest in the Property. The Seller has the full right, power and authority to execute this Agreement, and related title documents, has the full right, power and authority to perform all of the obligations hereunder, and has the full right, power and authority to dispose of or otherwise convey the Property as described herein, and this Agreement constitutes the legal, valid and binding obligation of the Seller, enforceable against the Seller by its terms. The Seller represents that it has secured, or will secure before Close of Escrow, all appropriate consents necessary, if any, to consummate this Agreement. The Title Company shall satisfy itself that the Seller has full right, power and authority to execute this Agreement and to convey all right, title and interest set forth herein.

3.02 Compliance with Applicable Law an d No Pending Litigation Against the Property. To the best of the Seller's knowledge, there is no violation of federal, state, local law, code, ordinance, rule, regulation or requirement, nor is there any pending or threatened litigation in connection with the Property which would prohibit the sale of the Property to Buyer or prohibit the development of 3778 East Behymer, Clovis, CA 93619 (APN No. 580-072-38).

3.03 No liens Securing Payment or Other Ob ligations on the Property. The Seller warrants that the Property is not encumbered, or will not be encumbered by the time of the Close of Escrow, by liens securing payment for other obligations which, if not performed, would entitle a third-party or entity to foreclosure on the Property as collateral. The Seller agrees to pay any 180
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4 general and special taxes which are delinquent on the Property and to pay any special assessments due on the Property as of the date of the Close of Escrow. Buyer shall not be responsible for any general and special taxes, even if placed on the unsecured tax roll. Such taxes shall be the responsibility of the Seller. Any special assessments may be apportioned as of the date of close of escrow.

3.04 Hazardous Substances. Buyer acknowledges that as of the Effective Date, it has completed and reviewed a Phase I Environmental Site Assessment on the Property. To the best of the Seller’s knowledge, (a) the Property is not in violation of any federal, state or local law, ordinance or regulation relating to industrial hygiene or to environmental conditions on, under or about the Property (collectively, “Hazardous Substance Laws”), including but not limited to soil and groundwater conditions; and (b) neither the Seller nor any other person has used, generated, manufactured, stored or disposed of on, under or about the Property or transported to or from the Property any flammable explosives, radioactive materials, hazardous wastes, toxic substances or related materials (“Hazardous Substances”) in violation of any Hazardous Substance Law. For the purpose of this Agreement, Hazardous Substances include, without limitation, oil, natural gas or other petroleum or hydrocarbon substances; substances defined as “hazardous substances,” “hazardous materials,” “toxic substances,” “hazardous wastes,” “extremely hazardous wastes” or “restricted hazardous wastes” or stated to be known to cause cancer or reproductive toxicity under the Comprehensive Environmental Response, Compensation and Liability Act of 1980, as amended, 42 U.S.C. Sections 9601, et seq.; the Hazardous Materials Transportation Act, as amended, 49 U.S.C. Sections 1801, et seq.; the Resource Conservation and Recovery Act, as amended, 42 U.S.C. Sections 6901 et seq.; the Federal Water Pollution Control Act, as amended, 33 U.S.C. Sections 1317, et seq.; the California Hazardous Substance Act, as amended, California Health and Safety Code Sections 28740, et seq.; the California Hazardous Waste Control Act, as amended, California Health and Safety Code Sections 25100, et seq.; the California Safe Drinking Water and Toxic Enforcement Act, as amended, California Health and Safety Code Sections 24249.5, et seq.; the Porter-Cologne Water Quality Act, as amended, California Water Code Sections 1300, et seq.; or any substances so defined or stated in any of the regulations adopted and publications promulgated pursuant to said laws.

ARTICLE IV
THE BUYER'S REPRESENT ATIONS AND WARRANTIES;

DISCLAIMERS

The Buyer covenants, represents and warrants the following:

4.01 Authority to Acquire the Property. The Buyer represents and warrants that, upon ratification of this Agreement by the Buyer’s City Council, subject to the conditions precedent set forth in Article V hereof, the Buyer will have full authority to carry out the provisions of this Agreement and this Agreement constitutes the legal, valid and binding obligation of the Buyer enforceable against the Buyer by its terms.

4.02 [Reserved]

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5 4.03 The Buyer’s Acceptance of the Property “As-Is”. Except for the Seller’s representations or warranties expressly set forth in this Agreement, the Seller is selling, and the Buyer is acquiring, the Property “as-is,” and in its current physical condition as of the Close of Escrow, without any representations or warranties, express or implied.

ARTICLE V

CONDITIONS PRECEDENT

The obligation of the Buyer and the Seller to complete this transaction pursuant to this Agreement is subject to the satisfaction, at or before the Close of Escrow, of the conditions contained herein. The Buyer and the Seller agree that each Party will, in good faith, endeavor to remove all said contingencies and conditions which are within the control of the respective Party.

The following are conditions precedent to the performance of this Agreement:

5.01 Condition of Status of Title; Pro Forma Policy of Title Insurance Review and Approval. Seller shall convey title to the Property to Buyer free and clear of all title defects, liens, encumbrances, conditions, covenants, restrictions, and other adverse interests of record or known to Seller, subject only to the following title exceptions (“Permitted Exceptions”): title exceptions numbered 1, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13 and 14 as described in the Preliminary Title Report attached hereto as Exhibit C. Any delinquent taxes or taxes due on the Property shall be paid up to the date of vesting title in the Buyer through the Escrow and pursuant to Section 3.03.

If the Preliminary Title Report is amended during Escrow, the Buyer shall have ten (10) business days from receipt of the amended Preliminary Title Report to review or object to any additional printed exceptions to the Preliminary Title Report. If the Buyer does not object to the new printed exceptions, the Buyer shall be deemed to have accepted the new printed exceptions.

Buyer reserves the right to waive any Excluded Exception which shall be specified in a written escrow instruction to the Escrow. Notwithstanding the foregoing, the Buyer is not required to give notice of disapproval of debts; liens, mortgages, or deeds of trust to secure debts; delinquent taxes; or other financing or monetary encumbrances upon the Property, it being expressly understood and agreed that such items are not Permitted Exceptions and must be removed from the Title Policy before the Close of Escrow. If the Buyer objects to any new printed exception and the Seller, despite reasonable efforts, is unable to have the exception removed by the Close of Escrow, the Buyer may terminate this Agreement, in which case the Total Purchase Price will be returned to the Buyer and neither Party shall have any further obligations hereunder.

Prior to Close of Escrow, Title Company shall issue a pro forma title policy to the Buyer for written approval before Close of Escrow.

5.02 Condition of Issuance of Policy of Title Insurance. At the Close of Escrow, the Title Company shall be prepared to issue the Title Policy in the name of the Buyer for marketable title, free of restrictions, liens, and encumbrances except as to the Permitted Exceptions, or otherwise approved in writing by the Buyer.

5.03 Due Diligence Period.
(a) Following the opening of Escrow, Buyer may further investigate and research the suitability and feasibility of the Property for use consistent with a municipal public facility for a 182
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6 period of sixty (60) days (“Due Diligence Period”). The matters subject to Buyer's investigation and testing under this Section include land use, entitlement, financing, regulatory, and legal due diligence, engineering studies, geotechnical studies (which may include the taking of soil and other samples), physical inspections, and environmental surveys with respect to the Property. To facilitate Buyer's investigation and analysis under this paragraph, Seller grants Buyer and its consultants the right to enter the Property at any time during normal business hours during the Due Diligence Period to conduct such inspections, reviews, examinations, and tests on the Property as Buyer deems necessary or desirable to investigate the physical condition of the Property, as well as access to all material documents relating to the physical and title condition of the Property within Seller’s possession (but Seller makes no representation regarding the accuracy or completeness of the documents). Buyer shall provide 24 hours’ notice to Seller, through Seller’s designated agent, prior to any such entry. Buyer agrees to require any third party contractor, consultant or other investigative agent who will be entering the Property to maintain valid worker's compensation and commercial general liability insurance policies to cover its activities on the Property. At least two (2) days before entering on the Property, Buyer shall deliver to Seller a certificate of insurance evidencing insurance coverage in compliance with the terms of this Section. The insurance required under this Section shall include a commercial general liability insurance policy having coverage of at least One Million and 00/100 Dollars ($1,000,000.00) occurrence, Two Million and 00/100 Dollars ($2,000,000.00) aggregate. The insurance policy shall be primary and noncontributing with any insurance which may be carried by Seller, and shall designate Seller as an additional insured. Buyer agrees to indemnify and hold harmless Seller for any injuries or damages Buyer or its agents may suffer while inspecting the property. The purchase is contingent upon Buyer’s written approval of the condition of the Property. At the expiration of the 60-day Due Diligence Period, Buyer may, at its sole discretion, either: (1) accept the condition of the Property and close escrow; or (2) reject the condition of the Property and cancel escrow with no further obligation other than payment of any escrow fees incurred.

ARTICLE VI

ESCROW CLOSING COSTS, FEES AND CHARGES

Except as the Parties may othe rwise agree in writing, they will share all escrow and title costs, fees, and charges for this purchase equally in accordance with the customary practice in Fresno County. The Buyer shall pay the costs of a standard CLTA title policy. All other fees and costs not specifically allocated herein shall be borne by the Parties in accordance with the custom of Fresno County. Taxes shall not be pro-rated in order to comply with the cancellation of taxes on vesting of title in a public agency pursuant to California Revenue and Taxation Code section 5081, et seq. and set forth in subsection 9.07(A) below. It should be noted that the Buyer, as a public agency (a municipal corporation), is exempt from certain charges such as recording fees and documentary transfer taxes pursuant to California Government Code sections 6103 and 27383. See also Section 3.03 of this Agreement.

ARTICLE VII

PAYMENT OF TOTAL PURCHASE PRICE

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7 7.01 Payment of the Purchase Price. Prior to the Close of Escrow, Buyer shall deposit the Total Purchase Price, plus any additional sums as calculated by the Title Company and approved by the Buyer for escrow fees and the cost of the policy of title insurance in accordance with local custom.

Article VIII

TITLE INSURANCE

Upon the Close of Escrow, the Escrow Holder shall cause the Title Company to issue a policy of title insurance pursuant to Section 5.01 above and Article VI hereof for the Property to the Buyer subject only to the Permitted Exceptions.

ARTICLE IX

ESCROW PROVISIONS

In addition to the provisions relating to the Escrow Holder stated in other sections of this Agreement, the Escrow Holder shall abide by the following provisions and instructions for vesting of title in the Buyer:

9.01 Escrow. The transfer of documents and funds contemplated herein for the purchase and sale of the Property shall be effected through the Escrow.

9.02 Conditions to the Close of Escrow. The following shall constitute conditions precedent to the Close of Escrow which may be waived only by written waiver executed by the Seller or the Buyer as applicable:

A. The Buyer shall have deposited with the Escrow Holder the amount of the Total Purchase Price as provided in Article VII above, and the Buyer’s share of Escrow costs and fees as described herein, and all of the items required for vesting title pursuant to this Agreement;

B. The Buyer shall not be in breach or default of any provision herein;

C. The Buyer’s warranties and representations as set forth herein are true as of the Close of Escrow;

D. The Seller shall have deposited with the Escrow Holder all of the items required under this Agreement for vesting title;

E. The Seller shall not be in breach or default of any provision herein;

F. The Seller’s warranties and representations as set forth herein are true as of the Close of Escrow; and

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8 G. The Title Company shall be committed to issue and shall issue, as of the Close of Escrow, the Title Policy without the exceptions noted or objected to by the Buyer as set forth in this Agreement.

9.03 The Seller’s Deliveries to the Escrow Hold er. On or before the Close of Escrow, the Seller shall deliver, or cause to be delivered, to the Escrow Holder, the following:

A. The Deed in a form approved by the Title Company and the Buyer;

B. Such other documents as, in the opinion of the Escrow Holder, are necessary from the Seller to carry out the provisions of this Agreement.

9.04 The Buyer’s Deliveries to the Escrow Hold er. On or before the Close of Escrow, the Buyer shall deliver, or cause to be delivered, to the Escrow Holder, the following:

A. A warrant or check in the amount of the Remaining Purchase Price, as described in Article VII above, and the Buyer’s Escrow fees and costs in accordance with local custom. Unless otherwise instructed by the Escrow Holder, the warrant shall be drawn to the order of Chicago Title Company;

B. A certificate of acceptance, pursuant to Government Code Section 27281, in substantially the form attached hereto as Exhibit D and incorporated herein by reference; and

C. Such other documents as, in the opinion of the Escrow Holder, are necessary from the Buyer to carry out the provisions of this Agreement.

9.05 Close of Escrow. The Close of Escrow shall be conducted within the time frame as described in Section 1.01 above, subject to satisfaction of conditions precedent to the Close of Escrow set forth in this Agreement.

9.06 Defaults and Remedies.

A. The Seller’s Default. The Seller will be in default under this Agreement if (a) the Seller fails to perform any of the Seller’s covenants, obligations or agreements under this Agreement; or (b) if any of the Seller’s representations and warranties contained in this Agreement are, or become, untrue or inaccurate in any material respect, provided that the Seller will have ten (10) business days to cure such a default (or such longer period as is required in the exercise of due diligence, not to exceed twenty (20) business days, if the Seller commences such cure within the initial ten (10) business-day period) after the Seller receives written notice of such default from the Buyer (the “Seller’s Default”).

B. The Buyer’s Default. The Buyer will be in default under this Agreement if (a) the Buyer fails to perform any of the Buyer’s covenants, obligations or agreements under this Agreement, or (b) if any of the Buyer’s representations and warranties contained in this Agreement are, or become, untrue or inaccurate in any material respect, provided that the Buyer will have ten (10) business days to cure such a default (or such longer period as is required in the exercise of due diligence, not to exceed twenty (20) business days, if the Buyer commences such 185
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9 cure within the initial ten (10) business-day period) after the Buyer receives written notice of such default from the Seller (“Buyer’s Default”).

9.07 The Escrow Holder's Duties at the Close of Escrow. At the Close of Escrow, the Escrow Holder shall:

A. Ascertain any unpaid or delinquent taxes or assessments due for general and special taxes and for special assessments. Upon ascertainment of any such amount, require the Seller to deposit or deduct such amounts from the amount due for the Property the equivalent for such delinquent taxes or assessments. As the City is a public agency, the Escrow Holder shall comply with the provisions of California Revenue and Taxation Code Sections 5081, et. seq. regarding cancellation of taxes on exempt property. In no event shall taxes be collected, or collectible, from the City. See also Section 3.03.

B. To the extent there is any special assessment on all or any portion of the Property, the Escrow Holder shall notify the Seller and the Buyer of the prorated share due with regard to any such assessments before the time of the Close of Escrow.

C. Prepare any preliminary or change of ownership statements as required by law with respect to the Close of Escrow.

D. Deliver the Title Policy as required and requested by the Buyer as described in this Agreement at the Close of Escrow.

E. At the Close of Escrow, deliver to the Seller the payment on vesting of title, as described in Section 7.01 above, less Escrow costs and any adjustments, if applicable, as described herein and less amounts, as necessary, to remove liens and encumbrances, as described in Section 5.02 above.

F. Perform such other duties as, in the opinion of the Escrow Holder, are necessary to carry out the terms and provisions of this Agreement.

G. The Escrow Holder shall provide the Parties, at least ten (10) business days before the Close of Escrow, pro forma closing statements in addition to providing a pro forma policy of title insurance to the City. The Escrow Holder shall also notify the City ten (10) business days in advance of the Close of Escrow of the amount due from the City.

9.08 Distribution of Escrow Documents. The Escrow Holder shall deliver and distribute the following documents:

A. To the Seller, a proposed and final Seller’s closing statement;

B. To the Buyer, a proposed and final Buyer’s closing statement and pro forma policy of title insurance;

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10 C. To the Seller, a copy of the recorded Deed, which shall be mailed to the Seller as set forth in Article XI hereof;

D. To the Buyer, after recordation, the originals of the Deed and the Title Policy mailed to:

City of Clovis
Attention: Thad Avery, City Engineer
1033 Fifth Street, Clovis, California 93612;

E. To the Buyer and the Seller, copies of such other documents, if any, not referenced herein and which are recorded at the Close of Escrow.

ARTICLE X

WAIVER OF PROVISIONS

Waiver by the Seller, or the Buyer, of any breach of any term, covenant or condition by the Buyer or the Seller, as the case may be, contained in this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or of any other term, covenant or condition contained in this Agreement by the Buyer or the Seller as the case may be. Waiver of any provision of this Agreement shall be in writing.

ARTICLE XI

NOTICES

Any notice, demand, approval, consent, or other communication between the Parties shall be in writing and shall be deemed duly given on the date of service if served personally or by courier or overnight service, or by facsimile (provided that the sender of a facsimile has received a confirmation of successful transmission by the sending machine, or acknowledgment of receipt from the receiving Party), and upon the second business day after mailing, if mailed by first- class, registered or certified mail, properly addressed as follows:

To the Seller: Behymer/Minnewawa, LLC
Attention: Todd R. Sheller
525 W. Alluvial #A
Fresno, California 93711

To the Buyer: City of Clovis
Attention: Thad Avery
City Engineer
1033 Fifth Street
Clovis, California 93612
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11 With a copy to: Scott G. Cross, Esq.

Lozano Smith, LLP
7404 N. Spalding Avenue
Fresno, California 93720-3370

To the Escrow Holder: Old Republic Title Company
Attention: Marie Espa rza, Escrow Officer
Escrow No. 1415000752-ME
7451 N. Remington Avenue, Suite #102
Fresno, California 93711

Any Party may change its address for purposes of this Article XII by giving the other Party written notice of the new address in the manner set forth above.

ARTICLE XII
[RESERVED]

ARTICLE XIII

BINDING EFFECT

13.01 Binding Effect. This Agreement is binding upon the heirs, successors, and assigns of the Parties.

ARTICLE XIV

MISCELLANEOUS PROVISIONS

14.01 Further Documents. The Parties hereto agree to make, execute and deliver such documents and undertake such other and further acts as may be reasonably necessary or convenient to carry out the intent of the Parties to this Agreement.

14.02 Entire Agreement. This Ag reement, plus such ancillary agreements as the Parties may execute in addition to this Agreement, and any and all related documents to consummate this Agreement, set forth the entire agreement between the Seller and the Buyer and supersede all prior negotiations and agreements, written or oral, concerning or relating to the subject matter hereof.

14.03 Invalidity of Any Provision. If any provi sion of this Agreement as applied to either Party or to any circumstance shall be adjudged by a court of competent jurisdiction to be void or unenforceable for any reason, the same shall in no way affect (to the maximum extent permissible by law) any other provision of this Agreement, the application of any such provision under circumstances different from those adjudicated by the court, or the validity or enforceability of this Agreement as a whole.

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12 14.04 Amendments in Writing. No addition to or modification of any provision contained in this Agreement shall be effective unless fully set forth in writing and signed by both Parties hereto.

14.05 Time is of the Essence. Consistent w ith the conditions as described in Article V hereof, and the payments pursuant to Article VII hereof, time is of the essence in this Agreement and each and every provision hereof. Although time is of the essence in this Agreement, this provision shall not cause an automatic forfeiture and shall be construed in accordance with traditional principles of equity.

14.06 Governing Law and Venue. This Agr eement and all documents provided for herein and the rights and obligations of the Parties hereto shall be governed in all respects, including validity, interpretation, and effect, by the laws of the State of California. Venue for purposes of the filing of any action regarding the enforcement or interpretation of this Agreement and any rights and duties hereunder shall be Fresno County, California.

14.07 Headings. Headings at the beginning of each section and subsection hereof are solely for the convenience of the Parties and are not to be construed as enlarging or limiting the language following said headings.

14.08 Construction. Whenever the context of this Agreement requires, the singular shall include the plural, and the masculine, feminine and neuter shall include the others. This Agreement shall not be construed as if it had been prepared by one of the Parties, but rather as if both Parties had prepared this Agreement. This Agreement consists of not only this Agreement, but also any and all related documents necessary to consummate the purchase of the Property.

14.09 Survival of Warranties and Covenants. All of the covenants, representations and warranties set forth herein, which are intended to bind the Parties after the vesting of title in the Buyer, shall survive the Close of Escrow and delivery of the Deed.

14.10 Execution in Counterparts. The exec ution of any document, including this Agreement, may be made in counterpart such that each document, when all signatures are appended together, shall constitute a fully executed original or copy thereof. Copies of signatures shall have the same force and effect as original signatures.

14.11 Assignment. This Agreement shal l be binding upon and shall inure to the benefit of Buyer and Seller and their respective representatives, successors and assigns as may be permitted below. With ten (10) days’ notice to Buyer and a minimum of twenty (20) days’ prior to Close of Escrow, Seller shall have the right to assign this Agreement or any interest or right under this Agreement or under the Escrow without obtaining the prior written consent of Buyer.

Notwithstanding the above, provided that the Closing Date shall not be extended thereby, Seller may assign this Agreement to (i) an affiliate of Seller and/or to any entity which it shall form for the purpose of selling the Property under any tax deferred exchange, without obtaining approval from the Buyer. The term “affiliate” as used in this Section 14.11 shall be deemed to include a business entity under common control of Seller and in no event shall any designation, assignment or nomination relieve Seller of any obligations under this Agreement. 189
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13 14.12 Days. Any and all references in this Agreement to time periods which are specified by reference to a certain number of days refer to calendar days, unless “business days” is otherwise expressly provided. Therefore, if any date by which a Party is required to provide the other Party with notice hereunder or is required to perform any act hereunder, occurs on a Saturday or Sunday or a banking holiday in the jurisdiction where the Property is located, then and in any of such events, such applicable date shall be deemed to occur, for all purposes of this Agreement, on that calendar day which is the next succeeding day that is not a Saturday, Sunday or banking holiday in the State of California.

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14 EXECUTION

WHEREFORE, the Parties hereto, by their signatures hereinbelow, enter into this Agreement effective on the date hereinabove inscribed.

SELLER:

Behymer/Minnewawa, LLC
a California limited liability company

By: Lyles United, LLC
a Delaware limited liability company,
its sole Member

By:________________________
Todd R. Sheller
Vice President

BUYER:

CITY OF CLOVIS, a California municipal
corporation

By:

ANDREW HAUSSLER
City Manager

ATTEST

By:_______________________________

BRIANA PARRA
City Clerk

APPROVED AS TO LEGAL FORM

B
y:_______________________________
Scott G. Cross, City Attorney
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15 LIST OF EXHIBITS

Exhibit A Legal Description of the Property

Exhibit B Diagram of the C onfiguration of the Property

Exhibit C Preliminary Title Report

Exhibit D Certificate of Acceptance of Grant Deed (Sale)

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16 EXHIBIT A

Legal Description of the Property

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