August 3, 2026 - 1 - 6:00 PM
Agenda • City Council Meeting
Council Chamber, 1033 Fifth Street, Clovis, CA 93612 (559) 324-2060 ClovisCa.gov
August 3, 2026 6:00 PM Council Chamber
In compliance with the Americans with Disabilities Act, if you need special assistance to access the City Council Chamber to participate at this meeting, please contact the City Clerk at (559) 324-2060 (TTY – 711). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the Council Chamber.
The Clovis City Council meetings are open to the public at the physical location listed above.
Members of the public may observe and participate in City Council meetings through any of the following methods:
1. Attend In Person: Attend the meeting at the physical location listed above.
2. View the Meeting Online: View the meeting in a non-participatory capacity through the live webcast available at ClovisCA.gov/agendas or on the City's YouTube channel.
3. Participate Remotely: Members of the public may participate remotely through Webex. Click on the link below for information regarding registration, access, and participation instructions:
Click Here To Register Through Webex
In the event of a disruption that prevents the City from broadcasting the meeting or receiving remote public comment, the City will comply with applicable provisions of Gov. Code § 54953.4 and City policy governing remote participation and technological disruptions.
4. Written Comments: Members of the public may submit written comments through the online agenda portal at ClovisCA.gov/agendas. Please see the instructions below:
• Please submit written comments through the online agenda portal at ClovisCA.gov/agendas no later than 4:00 PM.
• Please submit a separate form for each agenda item.
• A copy of your written comment will be provided to the City Council and will identify the agenda item. If you wish to make a verbal comment, please see the instructions above. • Written comments that do not identify an agenda item will be included under general public comment.
• Please Note: written comments received after 4:00 PM may not be provided to the City Council during the meeting. All written comments received before the close of the meeting will be included in the official record.
August 3, 2026 - 2 - 6:00 PM
Campaign Contribution Prohibition and Mandatory Disclosure – Pursuant to Government Code Section 84308, a Councilmember shall not accept, solicit, or direct a campaign contribution of more than $500 from any party or their agent, or from any participant or their agent, while a proceeding involving a license, permit, contract, or other entitlement for use is pending before the City or for 12 months after a final decision is rendered in that proceeding. Any Councilmember who has received a campaign contribution of more than $500 within the preceding 12 months from a party or their agent, or from a participant or their agent, must disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use their official position to influence the decision.
Pursuant to Government Code Section 84308, subdivision (e), any party to a covered proceeding before the City Council is required to disclose on the record of the proceeding any campaign contribution, including aggregated contributions, of more than $500 made within the preceding 12 months by the party or their agent to any Councilmember. The disclosure shall be made as required by Government Code Section 84308, subdivision (e)(1) and California Code of Regulations, Title 2, section 18438.8. No party or their agent, and no participant or their agent, shall make a campaign contribution of more than $500 to any Councilmember during the covered proceeding or for 12 months after a final decision is made in that proceeding. The foregoing statements do not constitute legal advice, and parties and participants are urged to consult with their own legal counsel regarding the applicable requirements of the law.
Call to Order
Flag Salute - Councilmember Basgall
Roll Call
Presentations/Proclamations
1. Presentation of Proclamation Honoring the 50th Anniversary of McCaffrey Homes.
Public Comments
This is an opportunity for the members of the public to address the City Council on any matter within the City Council’s jurisdiction that is not listed on the Agenda. In order for everyone to be heard, please limit your comments to 3 minutes or less, or 10 minutes per topic. Anyone wishing to be placed on the Agenda for a specific topic should contact the City Manager’s office and submit correspondence at least 10 days before the desired date of appearance.
Consent Calendar
Items considered routine in nature are to be placed upon the Consent Calendar. They will all be considered and voted upon in one vote as one item unless a Councilmember requests individual consideration. A Councilmember’s vote in favor of the Consent Calendar is considered and recorded as a separate affirmative vote in favor of each action listed. Motions in favor of adoption of the Consent Calendar are deemed to include a motion to waive the reading of any ordinance or resolution on the Consent Calendar. For adoption of ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.
2. Administration - Approval - Minutes from the July 6, 2026, City Council Meeting.
3. Administration — Approval — Authorize the City Manager to execute a three (3) year software and support agreement with ESRI, Inc., for the City’s Geographic Information System software for a total of $329,700 plus tax, payable at $109,900 each year.
August 3, 2026 - 3 - 6:00 PM
4. Finance - Approval - Res. 26-___, A Resolution of Intention (ROI) to Annex Territory (Annexation #77) (MFRDR 2021-002 Southeast Corner Willow/Shepherd), to the Community Facilities District (CFD) 2004-1 and to Authorize the Levy of Special Taxes Therein and Setting the Public Hearing for September 8, 2026.
5. General Services - Approval - Res. 26-____, Approving a Side Letter Agreement with the Clovis Police Officers Association (CPOA) for Participation in the Peace Officers Research Association of California (PORAC) Retiree Medical Trust (RMT), and Authorizing the City Manager to Execute the Joiner Application between CPOA, the City, and PORAC.
6. General Services - Approval - Final Acceptance for Senior Center Water Damage Repairs for a Final Contract Cost of $166,002.00; and Authorize the Recording of the Notice of Completion.
7. Planning and Development Services – Approval – Final Acceptance and Authorization to Record the Notice of Completion for CIP 21-02 Loma Vista Village Green for a Final Contract Cost of $8,150,954.59.
8. Planning and Development Services – Approval – Final Acceptance and Authorization to Record the Notice of Completion for CIP 24-27 Peach Avenue Street Improvements for a Final Contract Cost of $949,676.37.
9. Planning and Development Services – Approval – Final Acceptance for Final Map for Tract 6268, located on the east side of Clovis Avenue, south of Riordan Avenue (Continental Estates Clovis, LLC).
10. Planning and Development Services – Approval – Final Acceptance for Final Map for Tract 5789A, located west of Peach Avenue, near Escalon Avenue (Owner: David M. Hailpern and Developer: Gary Mason).
11. Police Department — Approval — Res. 26-___, Amending the 2026-2027 Budget for the Police Department to reflect the grant award in the amount of $114,625.00; and authorize the Police Chief to execute the 2026-2027 Cannabis Tax Fund Grant Fund Agreement with the Department of California Highway Patrol.
12. Public Utilities - Approval - Final Acceptance for CIP 25-12, Big Dry Creek Canal Trail Improvements at Letterman Park, with a Final Contract Cost of $187,040.00.
13. Public Utilities - Approval - Recertification of the Sewer System Management Plan (SSMP) Six-Year Update.
Public Hearings
A public hearing is an open consideration within a regular or special meeting of the City Council, for which special notice has been given and may be required. When a public hearing is continued, noticing of the adjourned item is required as per Government Code 54955.1.
14. Consider Approval - Res. 26-___, SPR2026-008, A Resolution of the City Council adopting a Class 32 Categorical Exemption from further environmental review under the California Environmental Quality Act and approving a site plan review for the site layout and design of the new City of Clovis Alternate Dispatch Center and associated site improvements located at 2288 Encino Avenue. City of Clovis, Owner and Applicant.
Staff: Marissa Parker, Associate Planner
Recommendation: Approve
15. Conduct a Public Hearing and Consider Approval - Res. 26-___, a Resolution Adopting the Urban Water Management Plan and the Water Shortage Contingency Plan.
Staff: Kevin Tuttle, Assistant Public Utilities Director Recommendation: Approve
August 3, 2026 - 4 - 6:00 PM
Administrative Items
Administrative Items are matters on the regular City Council Agenda other than Public Hearings.
16. Consider Approval and Receive an Update – Approve a Contract with 4Creeks, Inc., for a Comprehensive Signage Code Review for the City's Electronic Freestanding/Billboard Signage Code in an amount not to exceed $48,000, and approve staff's recommendation to execute a contract.
Staff: George Gonzalez, Deputy Director of Planning and Development Services Recommendation: Approve
Council Items
17. Consider Approval — Consider Support for the California Association of Joint Powers Authorities' Statewide Tort Reform Coalition Letter; and Authorize the City Manager to execute the Coalition's Logo Authorization and Release Form.
Staff: Charles Johnson, Senior Management Analyst
Recommendation: Approve
City Manager Comments
Council Comments
Closed Session
A “closed door” (not public) City Council meeting, allowed by State law, for consideration of pending legal matters and certain matters related to personnel and real estate transactions.
18. Government Code Section 54956.9(a)
CONFERENCE WITH LEGAL COUNCIL - EXISTING LITIGATION
Workers Compensation Case in regard to: Jason Smoak
19. Government Code Section 54956.9(a)
CONFERENCE WITH LEGAL COUNCIL - EXISTING LITIGATION
Workers Compensation Case in regard to: Thomas Roberts
20. Government Code Section 54956.9(a)
CONFERENCE WITH LEGAL COUNCIL - EXISTING LITIGATION
Workers Compensation Case in regard to: Jennifer De La Torre
21. Government Code Section 54957.6
CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Andrew Haussler, Paul Armendariz, Amy Hance, Bethany Berube, and Scott Cross
Employee Organization: Transit Employees Bargaining Unit Reconvene into Open Session and Report from Closed Session Adjournment
Future Meetings
Regular City Council Meetings are held at 6:00 PM in the Council Chamber. The following are future meeting dates:
Aug. 10, 2026 (Mon.)
Aug. 17, 2026 (Mon.)
Preliminary - Subject to Approval
- 1 -
City Council Meeting • Minutes
July 6, 2026 6:00 PM Council Chamber
Call to Order
The meeting was called to order by Mayor Mouanoutoua at 6:00 PM.
Flag Salute
Flag Salute led by Councilmember Ashbeck
Roll Call
Present: Councilmember Ashbeck, Councilmember Bessinger, Mayor Pro Tem Pearce, and Mayor Mouanoutoua
Absent: Councilmember Basgall
Presentations/Proclamations
1. Presentation of Proclamation Honoring Fresno Ag Hardware's 150 Years of Service.
Public Comments
Bill Scott, resident, addressed roadway conditions, expressing concern that street improvements prioritize bike lane striping over repairing deteriorated road surfaces.
Dr. Eimear O'Brien provided an update on her campaign for Fresno County Superintendent of Schools and discussed her vision for improving educational outcomes throughout Fresno County.
James Misner invited the community to support a Marine Corps League charity poker tournament benefiting veterans' programs.
Deborah Cooper, resident, expressed concerns regarding a traffic safety hazard near Herndon and Fowler, requesting that the City address an unsecured loading pit and related traffic circulation issues to improve public safety.
Consent Calendar
Upon call, there was no public comment.
Motion by Councilmember Ashbeck, seconded by Councilmember Bessinger, that the items on the Consent Calendar be approved. Motion carried by 4-0-1 vote, with Councilmember Basgall absent.
2. Minutes from the June 15, 2026, City Council Meeting.
3. Administration - Approval – Waive Normal Purchasing Process and approve the purchase of replacement computer equipment, such as desktop computers, phones, servers, related software, licensing and peripherals, using competitively bid contracts with purchasing
Preliminary - Subject to Approval
- 2 -
provisions for California State and Local government agencies for an amount not to exceed $514,000.
4. Administration – Approval – Request for Street Closure for Clovis Turkey Day Run, a 5K Event to take place on Pollasky Avenue, between Sierra and Shaw Avenues on November 26, 2026.
5. Administration - Receive and File – Business Organization of Old Town (BOOT) Fourth Quarter Report, April through June 2026.
6. Finance – Approval - Updated Investment Policy.
7. Finance – Approval - Res. 26-70, Approving the submittal of the 2026-2027 Transportation Funding Claim to the Fresno Council of Governments.
8. General Services – Approval – Res. 26-71, Authorizing the Deputy General Services Director to Apply for and Administer the Public Benefit Grants Program - New Alternative Fuel Vehicle Purchase Through San Joaquin Valley Air Pollution Control District (SJVAPD).
9. General Services - Approval – Res. 26-72, Authorizing Amendments to the City’s Classification and Compensation Plans by Adopting the Lead Chaplain Classification with a Salary Range of $6,116 to $7,434 per month.
10. General Services - Approval – Res. 26-73, Authorizing Amendments to the City’s Classification and Compensation Plans by Revising the Fire Prevention Specialist Classification with a Salary Range of $6,529 to $7,936 per month.
11. General Services – Approval – Res. 26-74, Authorizing the Deputy General Services Director to Execute Documents for the FY 2026-2027 Measure C New Technology Reserve Grant Program for Advanced Transit Projects through the Fresno County Transportation Authority (FCTA) and Fresno Council of Governments.
12. General Services – Approval - Claim Rejection of the General Liability Claim for Casey Huff.
13. General Services - Approval - Res. 26-75, Approving a Side Letter Agreement with the Clovis Police Officers Association (CPOA) Amending the Extra-Duty Board Process; and Authorizing the City Manager to Execute the Agreement.
14. Planning and Development Services – Approval – Bid Award for CIP 25-16 Herndon Avenue Street Improvements to Avison Construction in the amount of $1,465,398; and Authorize the City Manager to execute the contract on behalf of the City.
15. Planning and Development Services – Approval – Res. 26-76, Approving a First Amendment to the Consultant Service Agreement between the City of Clovis and FCS International, Inc., for the preparation of a revised Environmental Impact Report and related services associated with ±952 acres of property located north of Shepherd Avenue, between Sunnyside Avenue and the Big Dry Creek Reservoir in the amount of $78,683 for a total contract amount of $410,630; and authorizing the City Manager to execute the Amendment.
16. Public Utilities – Approval – Authorize the City Manager to Enter into a Contract on Behalf of the City for Phase II of Engineering Design Services for Well 32, Per- and Polyfluoroalkyl Substances (PFAS) Treatment Infrastructure, in an Amount Not to Exceed $57,000, Bringing the Total Project Cost to an Amount Not to Exceed $116,000.
17. Public Utilities - Approval - Final Acceptance for PUD 25-20, Sierra Bicentennial Park Stadium Lighting Upgrade, with a Final Contract Cost of $85,500.
18. Public Utilities - Approval - Waive Formal Bidding Requirements and Award a Contract to Karbonous, Inc., to Purchase and Replace Granular Activated Carbon (GAC) at Well 28 for the Total Amount of $73,016.25, and authorize the City Manager to enter into an agreement.
Council Items
19. Consider Approval — Reappointment to Fresno Metropolitan Flood Control District Board of Directors.
Upon call, there was no public comment.
Preliminary - Subject to Approval
- 3 -
Motion by Councilmember Ashbeck, seconded by Councilmember Bessinger to approve the reappointment of Sargeant Green to the Fresno Metropolitan Flood Control District Board of Directors. Motion carried by 4-0-1 vote, with Councilmember Basgall absent.
Public Hearings
20. Conduct a Public Hearing and Consider Approval – Res. 26-77, Approving the Engineer’s Report for Assessment District 95-1 (Blackhorse Estates) Confirming the Assessments and Imposing Updated Assessment rates for the 2026-27 Fiscal Year.
Upon call, there was no public comment.
Motion for approval by Councilmember Ashbeck, seconded by Councilmember Bessinger. Motion carried by 4-0-1 vote, with Councilmember Basgall absent.
21. Consider various items associated with approximately 54 acres of land located throughout the City of Clovis for the Infill Rezone Program, S C Ellis Investment Property LP, Cygnus 3 LLC, Bayrakdarian Ishkhan Trustee, John Gregory Development Co., Inc., Attia Amin Kamal, Sultan Intisab and Noreen Intisab Trustees, HRC Enterprises I LP, Central California Conference Association of the Seventh Day Adventists, Perry and Katherine Dictos Trustees, John and Debbie Bettencourt, Clovis Unified School District, Robin M. Rogers Trustee, Afarin Karimkhanzand, Allegiant YB Investment LLC, Kenneth E. Crawford, David A. Ogden Trustee, and Kaleka Aaronjit Singh and Gurpreet Brar, property owners; City of Clovis, applicant.
a. Consider Approval — Res. 26-XX, A resolution of the City Council adopting an Environmental Assessment pursuant to Government Code Section 65759 for General Plan Amendment 2024-003 and Rezone 2024-002.
b. Consider Approval — Res. 26-XX, GPA2024-003, A resolution of the City Council approving amendments to the General Plan and associated specific/master plans to re-designate 20 parcels from various land use designations to the High Density Residential (20.1-30.0 dwelling units per acre) and Very High Density Residential (25.1-43.0 dwelling units per acre) land use designations.
c. Consider Introduction — Ord. 26-XX, R2024-002, An ordinance of the City Council approving a rezoning of 20 parcels from various zone districts to the R-3 (Multi-family High Density) and R-4 (Multi-family Very High Density) zone districts.
The following member of the public addressed the Council on the above item: Jenny Daily.
Motion by Councilmember Bessinger, seconded by Mayor Pro Tem Pearce to continue the public hearing to August 10, 2026. Motion carried by 3-1-1 vote, with Councilmember Ashbeck voting no and Councilmember Basgall absent.
Administrative Items
22. Consider Adoption – Ord. 26-05, An Ordinance authorizing the City Manager to execute a memorandum of understanding with the County of Fresno to enforce its Infectious Materials Ordinance within the City; and adding Chapter 8.19 to Title 8 of the Clovis Municipal Code to adopt by reference the County’s Ordinance to monitor and inspect privately funded laboratories
Preliminary - Subject to Approval
- 4 -
within the City and to delegate enforcement authority to the County. (Vote: 4-0-1 with Mayor Mouanoutoua absent)
Upon call, there was no public comment.
Motion for approval by Councilmember Ashbeck, seconded by Councilmember Bessinger. Motion carried by 4-0-1 vote, with Councilmember Basgall absent.
City Manager Comments
City Manager Haussler announced several upcoming events, including the Clovis Mobile Recreation Park Tour at Century Park on Wednesday, July 8, 2026; Clovis Police Department's Movie Night in the park at Harlan Ranch, July 11, 2026, and Railroad Park on July 25, 2026; Miss Winkles Kitten Yoga on July 18, 2026; the Planning Commission meeting on July 23, 2026; and recapped America 250 Freedom Fest on July 4, 2026.
Council Comments
There was no formal Council direction for staff.
Adjournment
Mayor Mouanoutoua adjourned the meeting at 7:00 P.M. and the next regularly scheduled meeting is August 3, 2026.
__________________________________ _____________________________ Mayor City Clerk
Report to the City Council
To: City Council
From: Administration
Date: August 3, 2026
Staff: Brett Garvin, IT Manager
Subject: Administration — Approval — Authorize the City Manager to execute a three (3) year software and support agreement with ESRI, Inc., for the City’s Geographic Information System software for a total of $329,700 plus tax, payable at $109,900 each year.
Recommendation: Approve
Attachments:
1. ESRI Three-Year Software Agreement Renewal ATT 1
Recommendation:
For the Council to authorize the City Manager to execute a three (3) year software and support agreement with ESRI, Inc., for the City’s Geographic Information System software for a total of $329,700 plus tax, payable at $109,900 each year.
Executive Summary:
The City’s current ESRI, Inc., three (3) year software agreement expires on August 28, 2026. ESRI, Inc., offers cities with populations of under 125,000 (per the last U.S. Census in 2020) the licensing of its core applications plus additional software at a flat cost of $109,900 per year, with a three (3) year contract. This enables the City to simplify the licensing structure and the software update process, and to add capabilities through additional products that would otherwise be licensed separately.
To remain in compliance with licensing and use of the geographic information systems (GIS) software, it is recommended that the three (3) year standard maintenance contract be renewed.
Background:
ESRI, Inc. is the preeminent provider of geographic information systems (GIS) software, and the city has been a long-time customer of its software. The City of Clovis uses ESRI software to develop, maintain, and distribute geographic information throughout the region. GIS has historically been used extensively by City employees, including Police, Fire, Public Utilities, and Planning and Development Services.
The Small Government Enterprise Agreement (SGEA) will continue to provide City staff with access
to the tools needed for map development and information database maintenance. This includes tools for developing and distributing GIS data online.
The City’s current maintenance contract with ESRI will expire at the end of August. Staff recommends renewing the three-year SGEA at $109,900 per year as the standard maintenance contract.
Fiscal Impact:
The cost of purchasing the upgraded licenses and maintenance is included in the I.T. Division budget for Fiscal Year 2026-2027.
Reason for Recommendation:
To remain in compliance, we must renew our licensing agreement. The proposed ESRI Small Government Enterprise Agreement provides the city with more functionality at a reduced per-unit cost and guarantees a renewal rate through August 2029.
Actions Following Approval:
After Council approval, the City Manager will execute the agreement and Staff will renew the maintenance agreement with ESRI, Inc., under the proposed Small Government Enterprise Agreement.
Conflict of Interest:
None.
Quotation # Q-565877
Date: April 7, 2026
Environmental Systems Research Institute, Inc.
380 New York St
Redlands, CA 92373-8100
Phone: (909) 793-2853
DUNS Number: 06-313-4175 CAGE Code: 0AMS3
Customer # 40167 Contract #
City of Clovis
City Manager
1033 5th St
Clovis, CA 93612-1313
To expedite your order, please attach a copy of ATTENTION: Bill Fox this quotation to your purchase order. PHONE: 5593242155 Quote is valid from: 4/7/2026 To: 7/6/2026 EMAIL: [email protected] Material Qty Term Unit Price Total
193207 1 Year 1 $90,300.00 $90,300.00
Populations of 100,001 to 125,000 Small Government Enterprise Agreement Annual Subscription 193207 1 Year 2 $90,300.00 $90,300.00
Populations of 100,001 to 125,000 Small Government Enterprise Agreement Annual Subscription 193207 1 Year 3 $90,300.00 $90,300.00
Populations of 100,001 to 125,000 Small Government Enterprise Agreement Annual Subscription 189930 1 $19,600.00 $19,600.00
ArcGIS StreetMap Premium USA State Populations of 100,001 to 125,000 Small Government Enterprise Agreement Annual Subscription
Subtotal: $290,500.00
Sales Tax: $0.00
Estimated Shipping and Handling (2 Day Delivery): $0.00 Contract Price Adjust: $0.00
Total: $290,500.00
Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program.
For questions contact:
Michael Arias
Email:
[email protected]
Phone:
(909) 793-2853
The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf, and your applicable signed agreement with Esri. If no such agreement covers any item quoted, then Esri’s standard terms and conditions found at https://go.esri.com/MAPS apply to your purchase of that item. If any item is quoted with a multi-year payment schedule, Esri may invoice at least 30 days in advance of each anniversary date without the issuance or a Purchase Order, and Customer is required to make all payments without right of cancellation. Third-party data sets included in a quotation as separately licensed items will only be provided and invoiced if Esri is able to provide such data and will be subject to the applicable third-party's terms and conditions. If Esri is unable to provide any such data set, Customer will not be responsible for any further payments for the data set. US Federal government entities and US government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri’s GSA Federal Supply Schedule. Supplemental terms and conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply
to some US state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri’s offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin for customers located in the USA.
ARIASM This offer is limited to the terms and conditions incorporated and attached herein.
Attachment 1
Quotation # Q-565877
Date: April 7, 2026
Environmental Systems Research Institute, Inc.
380 New York St
Redlands, CA 92373-8100
Phone: (909) 793-2853
DUNS Number: 06-313-4175 CAGE Code: 0AMS3
Customer # 40167 Contract #
City of Clovis
City Manager
1033 5th St
Clovis, CA 93612-1313
To expedite your order, please attach a copy of ATTENTION: Bill Fox this quotation to your purchase order. PHONE: 5593242155 Quote is valid from: 4/7/2026 To: 7/6/2026 EMAIL: [email protected]
Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program.
For questions contact:
Michael Arias
Email:
[email protected]
Phone:
(909) 793-2853
The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf, and your applicable signed agreement with Esri. If no such agreement covers any item quoted, then Esri’s standard terms and conditions found at https://go.esri.com/MAPS apply to your purchase of that item. If any item is quoted with a multi-year payment schedule, Esri may invoice at least 30 days in advance of each anniversary date without the issuance or a Purchase Order, and Customer is required to make all payments without right of cancellation. Third-party data sets included in a quotation as separately licensed items will only be provided and invoiced if Esri is able to provide such data and will be subject to the applicable third-party's terms and conditions. If Esri is unable to provide any such data set, Customer will not be responsible for any further payments for the data set. US Federal government entities and US government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri’s GSA Federal Supply Schedule. Supplemental terms and conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply to some US state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri’s offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin for customers located in the USA.
ARIASM This offer is limited to the terms and conditions incorporated and attached herein.
Quotation # Q-565877
Date: April 7, 2026
Environmental Systems Research Institute, Inc.
380 New York St
Redlands, CA 92373-8100
Phone: (909) 793-2853
DUNS Number: 06-313-4175 CAGE Code: 0AMS3
Customer # 40167 Contract #
City of Clovis
City Manager
1033 5th St
Clovis, CA 93612-1313
To expedite your order, please attach a copy of ATTENTION: Bill Fox this quotation to your purchase order. PHONE: 5593242155 Quote is valid from: 4/7/2026 To: 7/6/2026 EMAIL: [email protected]
_________________________________________________________________________________________________________________________________ If you have made ANY alterations to the line items included in this quote and have chosen to sign the quote to indicate your acceptance, you must fax Esri the signed quote in its entirety in order for the quote to be accepted. You will be contacted by your Customer Service Representative if additional information is required to complete your request.
If your organization is a US Federal, state, or local government agency; an educational facility; or a company that will not pay an invoice without having issued a formal purchase order, a signed quotation will not be accepted unless it is accompanied by your purchase order.
In order to expedite processing, please reference the quotation number and any/all applicable Esri contract number(s) (e.g. MPA, ELA, SmartBuy, GSA, BPA) on your ordering document.
BY SIGNING BELOW, YOU CONFIRM THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION, AND YOU ARE AUTHORIZING ESRI TO ISSUE AN INVOICE FOR THE ITEMS INCLUDED IN THE ABOVE QUOTE IN THE AMOUNT OF $___________, PLUS SALES TAXES IF APPLICABLE. DO NOT USE THIS FORM IF YOUR ORGANIZATION WILL NOT HONOR AND PAY ESRI'S INVOICE WITHOUT ADDITIONAL AUTHORIZING PAPERWORK.
Please check one of the following:
___ I agree to pay any applicable sales tax.
___ I am tax exempt, please contact me if exempt information is not currently on file with Esri.
___________________________________________ ________________________ Signature of Authorized Representative Date
___________________________________________
Name (Please Print)
___________________________________________
Title
_________________________________________________________________________________________________________________________________
The quotation information is proprietary and may not be copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (Esri).
Any estimated sales and/or use tax reflected on this quote has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state tax directly, then prior to invoicing, your organization must provide Esri with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction.
Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program.
For questions contact:
Michael Arias
Email:
[email protected]
Phone:
(909) 793-2853
The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf, and your applicable signed agreement with Esri. If no such agreement covers any item quoted, then Esri’s standard terms and conditions found at https://go.esri.com/MAPS apply to your purchase of that item. If any item is quoted with a multi-year payment schedule, Esri may invoice at least 30 days in advance of each anniversary date without the issuance or a Purchase Order, and Customer is required to make all payments without right of cancellation. Third-party data sets included in a quotation as separately licensed items will only be provided and invoiced if Esri is able to provide such data and will be subject to the applicable third-party's terms and conditions. If Esri is unable to provide any such data set, Customer will not be responsible for any further payments for the data set. US Federal government entities and US government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri’s GSA Federal Supply Schedule. Supplemental terms and conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply to some US state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri’s offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin for customers located in the USA.
ARIASM This offer is limited to the terms and conditions incorporated and attached herein.
Esri Use Only:
Cust. Name
Cust. #
PO #
Esri Agreement #
SMALL ENTERPRISE AGREEMENT
COUNTY AND MUNICIPALITY GOVERNMENT
(E214-4)
This Agreement is by and between the organization identified in the Quotation (“Customer”) and Environmental Systems Research Institute, Inc. (“Esri”).
This Agreement sets forth the terms for Customer’s use of Products and incorporates by reference (i) the Quotation and (ii) the Master Agreement. Should there be any conflict between the terms and conditions of the documents that comprise this Agreement, the order of precedence for the documents shall be as follows: (i) the Quotation, (ii) this Agreement, and (iii) the Master Agreement. This Agreement shall be governed by and construed in accordance with the laws of the state in which Customer is located wi thout reference to conflict of laws principles, and the United States of America federal law shall govern in matters of intellectual property. The modifications and additional rights granted in this Agreement apply only to the Products listed in Table A.
Table A
List of Products
Uncapped Quantities (annual subscription)
ArcGIS Enterprise Software and Extensions
ArcGIS Enterprise (Advanced and Standard)
ArcGIS Monitor
ArcGIS Enterprise Extensions: ArcGIS 3D Analyst, ArcGIS Spatial Analyst, ArcGIS Geostatistical Analyst, ArcGIS
Network Analyst, ArcGIS Data Reviewer
ArcGIS Enterprise Additional Capability Servers
ArcGIS Image Server
ArcGIS Online User Types
ArcGIS Online Viewer User Type
ArcGIS Enterprise User Types
ArcGIS Enterprise Viewer User Type
Capped Quantities (annual subscription)
ArcGIS Online User Types ArcGIS Enterprise User Types
ArcGIS Online Contributor User Type 50 ArcGIS Enterprise Contributor User Type 50 ArcGIS Online Mobile Worker User Type 200 ArcGIS Enterprise Mobile Worker User Type 200 ArcGIS Online Creator User Type 200 ArcGIS Enterprise Creator User Type 200 ArcGIS Online Professional User Type 50 ArcGIS Enterprise Professional User Type 50 ArcGIS Online Professional Plus User Type 50 ArcGIS Enterprise Professional Plus User Type 50 ArcGIS Pro (Add-on Apps) for ArcGIS Online Creator or
Professional User Type
ArcGIS Pro (Add-on Apps) for ArcGIS Enterprise
Creator or Professional User Type
ArcGIS 3D Analyst, ArcGIS Data Reviewer,
ArcGIS Geostatistical Analyst, ArcGIS Network
Analyst, ArcGIS Publisher, ArcGIS Spatial
Analyst, ArcGIS Workflow Manager, ArcGIS
Image Analyst
50 each
ArcGIS 3D Analyst, ArcGIS Data Reviewer,
ArcGIS Geostatistical Analyst, ArcGIS Network
Analyst, ArcGIS Publisher, ArcGIS Spatial
Analyst, ArcGIS Workflow Manager, ArcGIS
Image Analyst
50 each
ArcGIS Online Apps and Other ArcGIS Enterprise Apps and Other ArcGIS Location Sharing for ArcGIS Online 50 ArcGIS Location Sharing for ArcGIS Enterprise 50 ArcGIS Online Service Credits 125,000 ArcGIS Advanced Editing User Type Extension for ArcGIS Enterprise 50
Other Benefits
Number of Esri User Conference registrations provided annually 4 Number of Tier 1 Help Desk individuals authorized to call Esri 4 Five percent (5%) discount on all individual commercially available instructor-led training classes at Esri facilities purchased outside this Agreement
Customer may accept this Agreement by signing and returning the whole Agreement with (i) the Quotation attached, (ii) a purchase order, or (iii) another document that matches the Quotation and references this Agreement (“Ordering Document”). ADDITIONAL OR CONFLICTING TERMS IN CUSTOMER’S PURCHASE
ORDER OR OTHER DOCUMENT WILL NOT APPLY, AND THE TERMS OF THIS AGREEMENT WILL GOVERN. This Agreement is effective as of the date of Esri’s receipt of an Ordering Document, unless otherwise agreed to by the parties (“Effective Date”).
Term of Agreement: Three (3) years
This Agreement supersedes any previous agreements, proposals, presentations, understandings, and arrangements between the parties relating to the licensing of the Products. Except as provided in Article 4— Product Updates, no modifications can be made to this Agreement.
Accepted and Agreed:
(Customer)
By:
Authorized Signature
Printed Name:
Title:
Date:
CUSTOMER CONTACT INFORMATION
Contact: Telephone:
Address: Fax:
City, State, Postal Code: E-mail:
Country:
Quotation Number (if applicable):
1.0—ADDITIONAL DEFINITIONS
In addition to the definitions provided in the Master
Agreement, the following definitions apply to this
Agreement:
“Case” means a failure of the Software or Online
Services to operate according to the Documentation
where such failure substantially impacts operational
or functional performance.
“Deploy”, “Deployed” and “Deployment” mean to
redistribute and install the Products and related
Authorization Codes within Customer’s
organization(s).
“Fee” means the fee set forth in the Quotation.
“Maintenance” means Tier 2 Support, Product
updates, and Product patches provided to Customer
during the Term of Agreement.
“Master Agreement” means the applicable master
agreement for Esri Products incorporated by this
reference that is (i) found at https://www.esri.com/en- us/legal/terms/full-master-agreement and available in
the installation process requiring acceptance by
electronic acknowledgment or (ii) a signed Esri
master agreement or license agreement that
supersedes such electronically acknowledged
master agreement.
“Product(s)” means the products identified in
Table A—List of Products and any updates to the list
Esri provides in writing.
“Quotation” means the offer letter and quotation
provided separately to Customer.
“Technical Support” means the technical
assistance for attempting resolution of a reported
Case through error correction, patches, hot fixes,
workarounds, replacement deliveries, or any other
type of Product corrections or modifications.
“Tier 1 Help Desk” means Customer’s point of
contact(s) to provide all Tier 1 Support within
Customer’s organization(s).
“Tier 1 Support” means the Technical Support
provided by the Tier 1 Help Desk.
“Tier 2 Support” means the Esri Technical Support
provided to the Tier 1 Help Desk when a Case
cannot be resolved through Tier 1 Support.
2.0—ADDITIONAL GRANT OF LICENSE
2.1 Grant of License. Subject to the terms and
conditions of this Agreement, Esri grants to
Customer a personal, nonexclusive,
nontransferable license solely to use, copy, and
Deploy quantities of the Products listed in
Table A—List of Products for the Term of
Agreement (i) for the applicable Fee and (ii) in
accordance with the Master Agreement.
2.2 Consultant Access. Esri grants Customer the
right to permit Customer’s consultants or
contractors to use the Products exclusively for
Customer’s benefit. Customer will be solely
responsible for compliance by consultants and
contractors with this Agreement and will ensure
that the consultant or contractor discontinues
use of Products upon completion of work for
Customer. Access to or use of Products by
consultants or contractors not exclusively for
Customer’s benefit is prohibited. Customer may
not permit its consultants or contractors to install
Software or Data on consultant, contractor, or
third-party computers or remove Software or
Data from Customer locations, except for the
purpose of hosting the Software or Data on
Contractor servers for the benefit of Customer.
3.0—TERM, TERMINATION, AND EXPIRATION
3.1 Term. This Agreement and all licenses
hereunder will commence on the Effective Date
and continue for the duration identified in the
Term of Agreement, unless this Agreement is
terminated earlier as provided herein. Customer
is only authorized to use Products during the
Term of Agreement. For an Agreement with a
limited term, Esri does not grant Customer an
indefinite or a perpetual license to Products.
3.2 No Use upon Agreement Expiration or
Termination. All Product licenses, all
Maintenance, and Esri User Conference
registrations terminate upon expiration or
termination of this Agreement.
3.3 Termination for a Material Breach. Either party
may terminate this Agreement for a material
breach by the other party. The breaching party
will have thirty (30) days from the date of written
notice to cure any material breach.
3.4 Termination for Lack of Funds. For an
Agreement with government or government-
owned entities, either party may terminate this
Agreement before any subsequent year if
Customer is unable to secure funding through
the legislative or governing body’s approval
process.
3.5 Follow-on Term. If the parties enter into
another agreement substantially similar to this
Agreement for an additional term, the effective
date of the follow-on agreement will be the day
after the expiration date of this Agreement.
4.0—PRODUCT UPDATES
4.1 Future Updates. Esri reserves the right to
update the list of Products in Table A—List of
Products by providing written notice to
Customer. Customer may continue to use all
Products that have been Deployed, but support
and upgrades for deleted items may not be
available. As new Products are incorporated into
the standard program, they will be offered to
Customer via written notice for incorporation into
the Products schedule at no additional charge.
Customer’s use of new or updated Products
requires Customer to adhere to applicable
additional or revised terms and conditions in the
Master Agreement.
4.2 Product Life Cycle. During the Term of
Agreement, some Products may be retired or
may no longer be available to Deploy in the
identified quantities. Maintenance will be subject
to the individual Product Life Cycle Support
Status and Product Life Cycle Support Policy,
which can be found at
https://support.esri.com/en/other-
resources/product-life-cycle. Updates for
Products in the mature and retired phases may
not be available. Customer may continue to use
Products already Deployed, but Customer will
not be able to Deploy retired Products.
5.0—MAINTENANCE
The Fee includes standard maintenance benefits
during the Term of Agreement as specified in the
most current applicable Esri Maintenance and
Support Program document (found at
https://www.esri.com/en-
us/legal/terms/maintenance). At Esri’s sole
discretion, Esri may make patches, hot fixes, or
updates available for download. No Software other
than the defined Products will receive Maintenance.
Customer may acquire maintenance for other
Software outside this Agreement.
a. Tier 1 Support
1. Customer will provide Tier 1 Support
through the Tier 1 Help Desk to all
Customer’s authorized users.
2. The Tier 1 Help Desk will be fully trained in
the Products.
3. At a minimum, Tier 1 Support will include
those activities that assist the user in
resolving how-to and operational questions
as well as questions on installation and
troubleshooting procedures.
4. The Tier 1 Help Desk will be the initial point
of contact for all questions and reporting of a
Case. The Tier 1 Help Desk will obtain a full
description of each reported Case and the
system configuration from the user. This
may include obtaining any customizations,
code samples, or data involved in the Case.
5. If the Tier 1 Help Desk cannot resolve the
Case, an authorized Tier 1 Help Desk
individual may contact Tier 2 Support. The
Tier 1 Help Desk will provide support in such
a way as to minimize repeat calls and make
solutions to problems available to
Customer’s organization.
6. Tier 1 Help Desk individuals are the only
individuals authorized to contact Tier 2
Support. Customer may change the Tier 1
Help Desk individuals by written notice to
Esri.
b. Tier 2 Support
1. Tier 2 Support will log the calls received
from Tier 1 Help Desk.
2. Tier 2 Support will review all information
collected by and received from the Tier 1
Help Desk including preliminary documented
troubleshooting provided by the Tier 1 Help
Desk when Tier 2 Support is required.
3. Tier 2 Support may request that Tier 1 Help
Desk individuals provide verification of
information, additional information, or
answers to additional questions to
supplement any preliminary information
gathering or troubleshooting performed by
Tier 1 Help Desk.
4. Tier 2 Support will attempt to resolve the
Case submitted by Tier 1 Help Desk.
5. When the Case is resolved, Tier 2 Support
will communicate the information to Tier 1
Help Desk, and Tier 1 Help Desk will
disseminate the resolution to the user(s).
6.0—ENDORSEMENT AND PUBLICITY
This Agreement will not be construed or interpreted
as an exclusive dealings agreement or Customer’s
endorsement of Products. Either party may publicize
the existence of this Agreement.
7.0—ADMINISTRATIVE REQUIREMENTS
7.1 OEM Licenses. Under Esri’s OEM or Solution
OEM programs, OEM partners are authorized to
embed or bundle portions of Esri products and
services with their application or service. OEM
partners’ business model, licensing terms and
conditions, and pricing are independent of this
Agreement. Customer will not seek any discount
from the OEM partner or Esri based on the
availability of Products under this Agreement.
Customer will not decouple Esri products or
services from the OEM partners’ application or
service.
7.2 Annual Report of Deployments. At each
anniversary date and ninety (90) calendar days
prior to the expiration of this Agreement,
Customer will provide Esri with a written report
detailing all Deployments. Upon request,
Customer will provide records sufficient to verify
the accuracy of the annual report.
8.0—ORDERING, ADMINISTRATIVE
PROCEDURES, DELIVERY, AND
DEPLOYMENT
8.1 Orders, Delivery, and Deployment
a. Upon the Effective Date, Esri will invoice
Customer and provide Authorization Codes to
activate the nondestructive copy protection
program that enables Customer to download,
operate, or allow access to the Products. If this
is a multi-year Agreement, Esri may invoice the
Fee up to thirty (30) calendar days before the
annual anniversary date for each year.
b. Undisputed invoices will be due and payable
within thirty (30) calendar days from the date of
invoice. Esri reserves the right to suspend
Customer’s access to and use of Products if
Customer fails to pay any undisputed amount
owed on or before its due date. Esri may charge
Customer interest at a monthly rate equal to the
lesser of one percent (1.0%) per month or the
maximum rate permitted by applicable law on
any overdue fees plus all expenses of collection
for any overdue balance that remains unpaid
ten (10) days after Esri has notified Customer of
the past-due balance.
c. Esri’s federal ID number is 95-2775-732.
d. If requested, Esri will ship backup media to the
ship-to address identified on the Ordering
Document, FOB Destination, with shipping
charges prepaid. Customer acknowledges that
should sales or use taxes become due as a
result of any shipments of tangible media, Esri
has a right to invoice and Customer will pay any
such sales or use tax associated with the receipt
of tangible media.
8.2 Order Requirements. Esri does not require
Customer to issue a purchase order. Customer
may submit a purchase order in accordance with
its own process requirements, provided that if
Customer issues a purchase order, Customer
will submit its initial purchase order on the
Effective Date. If this is a multi-year Agreement,
Customer will submit subsequent purchase
orders to Esri at least thirty (30) calendar days
before the annual anniversary date for each
year.
a. All orders pertaining to this Agreement will be
processed through Customer’s centralized point
of contact.
b. The following information will be included in
each Ordering Document:
(1) Customer name; Esri customer number, if
known; and bill-to and ship-to addresses
(2) Order number
(3) Applicable annual payment due
9.0—MERGERS, ACQUISITIONS, OR
DIVESTITURES
If Customer is a commercial entity, Customer will
notify Esri in writing in the event of (i) a
consolidation, merger, or reorganization of Customer
with or into another corporation or entity;
(ii) Customer’s acquisition of another entity; or (iii) a transfer or sale of all or part of Customer’s
organization (subsections i, ii, and iii, collectively
referred to as “Ownership Change”). There will be
no decrease in Fee as a result of any Ownership
Change.
9.1 If an Ownership Change increases the
cumulative program count beyond the maximum
level for this Agreement, Esri reserves the right
to increase the Fee or terminate this Agreement
and the parties will negotiate a new agreement.
9.2 If an Ownership Change results in transfer or
sale of a portion of Customer’s organization, that
portion of Customer’s organization will transfer
the Products to Customer or uninstall, remove,
and destroy all copies of the Products.
9.3 This Agreement may not be assigned to a
successor entity as a result of an Ownership
Change unless approved by Esri in writing in
advance. If the assignment to the new entity is
not approved, Customer will require any
successor entity to uninstall, remove, and
destroy the Products. This Agreement will
terminate upon such Ownership Change.
Report to the City Council
To: City Council
From: Finance Department
Date: August 3, 2026
Staff: Jay Schengel, Finance Director
Subject: Finance - Approval - Res. 26-___, A Resolution of Intention (ROI) to Annex Territory (Annexation #77) (MFRDR 2021-002 Southeast Corner Willow/Shepherd), to the Community Facilities District (CFD) 2004-1 and to Authorize the Levy of Special Taxes Therein and Setting the Public Hearing for September 8, 2026.
Recommendation: Approve
Attachments:
1. CFD Annex #77 ROI ATT 1 Res. 26-
Recommendation:
For the City Council to approve a Resolution of Intention to Annex Territory (Annexation #77) (MFRDR 2021-002 Southeast Corner Willow/Shepherd) to Community Facilities District (CFD) 2004- 1 and to Authorize the Levy of Special Taxes therein and setting the Public Hearing for September 8, 2026.
Executive Summary:
Since the condition to establish a CFD was imposed on the developments being processed by the City, developments proceeding after March 8, 2004, must petition to be annexed to the existing CFD.
This action is required to begin the process of annexation provided by the conditions of approval of the development entitlements.
Background:
Since the condition to establish a CFD was imposed on the developments being processed by the City, developments proceeding after March 8, 2004, must petition to be annexed to the existing CFD.
Recently, a developer has submitted a petition to annex territory to the Community Facilities District 2004-1 and to include his subdivision within the District as provided by the conditions of approval of the development entitlements. To initiate the process for annexation of territory to a CFD, the Council must approve a Resolution of Intention (ROI) to annex territory to the CFD. The ROI included with this report includes various actions necessary for the annexation to the CFD. The Rate and Method of Apportionment (RMA) referred to in the ROI is as adopted by the Council with the Resolution of Formation adopted March 8, 2004.
The area to be annexed, MFRDR 2021-002 Southeast Corner of Willow/Shepherd, is shown on the attached map.
Fiscal Impact:
No fiscal impact by this action.
Reason for Recommendation:
All requirements to begin the process for annexation of territory to the CFD have been completed, and the Council may take action on the ROI.
Actions Following Approval:
The Staff will take appropriate steps to schedule the Public Hearing on the Annexation of Territory to the CFD for September 8, 2026, and will provide the notices in accordance with the law
Conflict of Interest:
None.
Attachment 1
RESOLUTION 26-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS
APPROVING THE INTENTION TO ANNEX TERRITORY TO COMMUNITY FACILITIES
DISTRICT AND TO AUTHORIZE THE LEVY OF SPECIAL TAXES THEREIN
CITY OF CLOVIS
Community Facilities District No. 2004-1
(Police and Fire Services)
Annexation No. 77
WHEREAS, this Council has conducted proceedings to establish Community Facilities District No. 2004- 1 (Police and Fire Services) (the “CFD”) pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (the "Act"), Chapter 2.5 of Part 1 of Division 2 of Title 5, commencing at Section 53311, of the California Government Code; and WHEREAS, under the Act, this Council, as the legislative body for the CFD, is empowered with the authority to annex territory to the CFD and now desires to undertake proceedings to annex territory to the CFD.
NOW, THEREFORE, BE IT RESOLVED, that the City of Clovis proceeds as follows:
1. Findings. This Council hereby finds and determines that public convenience and necessity require that territory be added to the CFD.
2. Territory Described. The name of the existing CFD is “Community Facilities District No. 2004-1 (Police and Fire Services)”. The territory included in the existing CFD is as shown on the map thereof filed in Book 40 of Maps of Assessment and Community Facilities Districts at Page 57, in the office of the County Recorder, County of Fresno, State of California, to which map reference is hereby made. The territory now proposed to be annexed to the CFD is as shown on the Annexation Map No. 77 to the CFD, on file with the Clerk, the boundaries of which territory are hereby preliminarily approved and to which map reference is hereby made for further particulars (Attachment A). The City Clerk is hereby directed to cause to be recorded said Annexation Map No. 77 to the CFD, showing the territory to be annexed, in the office of the County Recorder of the County of Fresno within fifteen days of the date of adoption of this resolution.
3. The Services. The types of public services financed by the CFD and pursuant to the Act consist of those of the police and fire services (the “Services”) as described in Exhibit A to Resolution No. 04 -33, adopted by the Council on March 8, 2004 (the “Resolution of Formation”). It is presently intended that the Facilities (and the Services) will be shared, without preference or priority, by the existing territory in the CFD and the territory proposed to be annexed to the CFD.
4. Special Tax. Except to the extent that funds are otherwise available to the CFD to pay for the Services, a special tax sufficient to pay the costs thereof is intended to be levied annually within the CFD, and collected in the same manner as ordinary ad valorem property taxes. The proposed rate and method of apportionment of the special tax among the parcels of real property within the CFD, as now in existence and following the annexation proposed herein, in sufficient detail to allow each landowner within the territory proposed to be annexed to the CFD to estimate the maximum amount such owner will have to pay, are described in Exhibit B attached to the Resolution of Formation, by which this r eference is incorporated herein.
5. Hearing. Tuesday, September 8, 2026, at 6:00 p.m. or as soon as possible thereafter, in the City Hall, Council Chambers, 1033 Fifth Street, Clovis, California, be, and the same are hereby appointed and fixed as the time and place when and where this Council, as legislative body for the CFD, will conduct a public hearing on the annexation of territory to the CFD and consider and finally determine whether the public interest, convenience and necessity require said annexation of territory to the CFD and the levy of such special tax therein.
6. Notice. The City Clerk is hereby directed to cause notice of said public hearing to be given by publication one time in a newspaper of general circulation in the area of the CFD.
The publication of said notice shall be completed at least seven (7) days before the date herein set for said hearing. The City Clerk shall also cause a copy of such notice and a copy of the Resolution of Formation to be mailed to each landowner (and to each registered voter, if any) within the territory proposed to be annexed, which notice and resolution shall be mailed at least fifteen (15) days before the date of said hearing. Such notice shall be substantially in the form specified in Section 53339.4 of the Act, with a summary form specifically authorized.
7. Annexation Contingency. Section 53316 of the Act shall apply to the proceedings of the Council for the CFD to the extent that the proceedings, if appropriate, include territory which on the date of adoption of this Resolution of Intention are not annexed to the City and which territory is proposed to be annexed to the City. This Council determines that the City has filed appropriate documents, including a “resolution of application”, with the Fresno County Local Agency Formation Commission (“LAFCO”) for the annexation of territory as therein described, which territory includes all or a portion of the lands proposed for inclusion in the boundaries of the CFD as herein described. A certificate of filing of such application has been issued by the official who is the executive officer of LAFCO, a copy of which certificate of filing is on file with the City Clerk. It is hereby specifically provided that these proceedings for the CFD, to the extent applicable to such territory subject to such LAFCO annexation to the City, shall be contingent upon and shall be completed only if the annexation of such territory to the City by LAFCO is completed. It is further provided that this Council shall not authorize the levy of the Special Tax nor cause any amended notice of special tax lien to be recorded for the territory to be annexed to the CFD unless and until such annexation proceedings through LAFCO are completed to the satisfaction of this Council.
8. Effective Date. This resolution shall take effect upon its adoption. * * * * *
The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on August 3, 2026, by the following vote, to wit.
AYES:
NOES:
ABSENT:
ABSTAIN:
DATED: August 3, 2026
______________________________ ______________________________ Mayor City Clerk
Report to the City Council
To: City Council
From: General Services Department
Date: August 3, 2026
Staff: Amy Hance, General Services Director
Subject: General Services - Approval - Res. 26-____, Approving a Side Letter Agreement with the Clovis Police Officers Association (CPOA) for Participation in the Peace Officers Research Association of California (PORAC) Retiree Medical Trust (RMT), and Authorizing the City Manager to Execute the Joiner Application between CPOA, the City, and PORAC.
Recommendation: Approve
Attachments:
1. CPOA RMT Side Letter ATT 1 Res. 26-___
Recommendation:
For the City Council to approve a resolution approving a side letter agreement with the Clovis Police Officers Association (CPOA) for participation in the Peace Officer Research Association of California (PORAC) Retiree Medical Trust, and authorizing the City Manager to execute the joiner application between CPOA, the City, and PORAC.
Executive Summary:
The Clovis Police Officers Association (CPOA) and the City have met and conferred regarding the CPOA's participation in the Peace Officers Research Association of California's (PORAC) Retiree Medical Trust and have mutually agreed on the terms of the Side Letter Agreement (Agreement). The Agreement will amend the 2025–2028 Memorandum of Understanding (MOU) between the City of Clovis and the CPOA. The Agreement establishes a mechanism for CPOA-represented employees to make a pre-tax payroll contribution of $100.00 per month to the Peace Officers Research Association of California (PORAC) Retiree Medical Trust, a tax-exempt voluntary employees' beneficiary association (VEBA) under Section 501(c)(9) of the Internal Revenue Code.
This arrangement will provide CPOA members with an additional option for retiree health expense planning. The Agreement is designed to result in no financial impact on the City, as the City will make no employer contributions of any kind and its role is strictly ministerial, limited to processing payroll deductions and remitting amounts as directed. A resolution by the City Council is required to authorize the execution of a Side Letter Agreement between the City and CPOA.
Background:
The current 2025–2028 CPOA MOU was ratified by the CPOA membership on or about June 8, 2025, and by the Clovis City Council on June 16, 2025. During the 2025 negotiations for the current MOU, the Parties discussed potential funding options for participation in the Police Officers Research Association of California's Retiree Medical Trust to assist employees with post-employment medical expenses, but no agreement was reached on this issue at that time. The Parties have now reached mutual agreement to memorialize employee contributions to the PORAC Trust through this Side Letter Agreement.
The proposed Side Letter Agreement formalizes the CPOA's desire for its members to participate in the PORAC Retiree Medical Trust at the sole cost of the members. The Side Letter Agreement is expressly designed to have no financial impact on the City. Each CPOA-represented employee will contribute $100.00 per month to the PORAC Trust, deducted from employees' paychecks on a pre- tax basis. The City shall not be required to make any employer contributions to the PORAC Trust under this Agreement or any other agreement or applicable law. No employee may elect to receive, in lieu of these contributions, cash or any other benefit. The City's administrative role is limited to processing payroll deductions and remitting amounts as directed by CPOA.
As soon as administratively practicable after the effective date (the date the Agreement is fully executed by both Parties), each CPOA-represented employee must contribute $100.00 per month to the PORAC Trust via pre-tax payroll deduction. The City has no responsibility for eligibility determinations, benefit determinations, plan interpretation, trust administration, or compliance with applicable law with respect to the PORAC Trust or any plan or benefit funded by the PORAC Trust.
CPOA will be solely responsible for communicating the terms, conditions, risks, and tax consequences of participation in the PORAC Trust to its members.
The Side Letter Agreement supports the post-employment health and welfare of sworn police personnel represented by CPOA by providing a pre-tax mechanism to fund retiree medical expenses.
The Agreement creates no new financial obligations for the City and does not affect services to the public.
Fiscal Impact:
None.
Reason for Recommendation:
A resolution by the City Council is required to authorize the execution of a Side Letter Agreement between the City and CPOA, and to authorize the City Manager to execute the joiner application between the CPOA, the City, and PORAC.
Actions Following Approval:
The Side Letter Agreement between the City and CPOA will be executed along with the joiner application.
Conflict of Interest:
None.
Attachment 1
RESOLUTION 26-__
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS
APPROVING A SIDE LETTER AGREEMENT WITH THE CLOVIS POLICE OFFICERS
ASSOCIATION FOR PARTICIPATION IN THE PEACE OFFICERS RESEARCH
ASSOCIATION OF CALIFORNIA RETIREE MEDICAL TRUST AND AUTHORIZING THE
CITY MANAGER TO EXECUTE THE JOINER APPLICATION
WHEREAS, the Clovis Police Officers Association (CPOA) and City of Clovis are parties to a Memorandum of Understanding (MOU) for June 2025 through June 2028; and
WHEREAS, the City and CPOA have met and conferred in good faith regarding CPOA’s participation in the Peace Officers Research Association of California (PORAC) Retiree Medical Trust; and
WHEREAS, a change to payroll withholdings is a change in working conditions and requires a Side Letter Agreement to be executed between the City and the CPOA; and
WHEREAS, the City and CPOA have reached mutual agreement on CPOA’s participation in the PORAC Retiree Medical Trust as set forth in the Side Letter Agreement attached hereto as Attachment A.
NOW, THEREFORE, BE IT RESOLVED, that the City of Clovis approves the Side Letter Agreement with CPOA (Attachment A) and authorizes the City Manager to sign the agreement;
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City of Clovis authorizes the City Manager to execute the joiner application between the CPOA, the City, and PORAC.
* * * * *
The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on August 3, 2026, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN
DATED:
______________________________ ______________________________ Mayor City Clerk
Attachment A
Side Letter Agreement to the 2025-2028
Memorandum of Understanding Between the
City of Clovis and the Clovis Police Officers
Association (CPOA)
This Side Letter Agreement ("Agreement") is entered into by and between the City of Clovis ("City") and the Clovis Police Officers Association ("CPOA"), collectively "Parties," to memorialize their agreement regarding Retiree Medical Trust contributions.
1. Background and Intent
1.1 During negotiations in 2025 for the current 2025-2028 Memorandum of Understanding ("MOU"), the Parties discussed potential funding options for a Retiree Medical Trust to assist employees with postemployment medical expenses, but no agreement was reached involving this issue.
1.2 The Parties now mutually agree to enter into this Agreement, which provides for Employee Contributions to the Peace Officers Research Association of California (PORAC) Retiree Medical Trust (“PORAC Trust”).
1.3 CPOA represents that (i) the PORAC Trust qualifies as a tax-exempt voluntary employees’ beneficiary association (VEBA) under section 501(c)(9) of the Internal Revenue Code (“Code”); and (ii) all Employee Contributions to the PORAC Trust will be used for the exclusive purposes of funding eligible medical expenses described in section 213(d) of the Code and paying related administrative expenses.
2. Retiree Medical Trust Contribution
2.1 As soon as administratively practicable after the Effective Date (defined in Section 6), each CPOA-represented employee of the City must contribute one hundred dollars ($100.00) per month to the PORAC Trust. The City will deduct these contributions (“Employee Contributions”) from employees’ paychecks on a pre-tax basis. No employee may elect to receive, in lieu of these contributions, cash or any other benefit.
2.2 Employee Contributions will be deposited into the PORAC Trust in accordance with instructions furnished by the CPOA to the City. The Parties expressly acknowledge that all Employee Contributions (and earnings thereon) must be used exclusively to reimburse eligible medical expenses described in section 213(d) of the Code and to pay reasonable administrative expenses attributable to such benefits.
[Grab your reader’s attention with a great quote from the document or use this space to emphasize a key point. To place this text box anywhere on the page, just drag it.]
By this Agreement, the Parties do not intend for the City to make any employer contributions of any type whatsoever, or incur any additional costs, associated with the CPOA’s desire for its members to be eligible to participate in the PORAC Retiree Medical Trust at the sole cost of the members/employees, and the City shall not be required to make any employer
contributions to the PORAC Trust under this Agreement or any other agreement or applicable law. The Parties intend this Agreement to result in no financial impact to the City.
2.3 CPOA shall provide written notice to the City within 10 days of any amendment, modification, restatement, or other change to the PORAC Trust governing documents that could affect (i) the PORAC Trust’s qualification as a tax-exempt VEBA, (ii) the permissible use of Employee Contributions, or (iii) the City’s payroll or administrative obligations. If the PORAC Trust is modified such that contributions may be used for any purpose other than reimbursement of eligible medical expenses described in section 213(d) of the Code, CPOA shall immediately notify the City.
2.4 Upon reasonable notice, the City will have the right to request documentation reasonably sufficient to verify that Employee Contributions are being used in compliance with section 213(d) of the Code and that the PORAC Trust continues to qualify as a tax-exempt VEBA.
3. City Role Under Agreement
3.1 Nothing in this Agreement will be construed as the City sponsoring, endorsing, or guaranteeing the PORAC Trust or any plan or benefit funded by the PORAC Trust or any benefits provided under any of these vehicles.
3.2 The City’s role is strictly ministerial and limited to processing payroll deductions and remitting amounts as directed. The City has no responsibility for eligibility determinations, benefit determinations, plan interpretation, trust administration, or compliance with applicable law with respect to the PORAC Trust or any plan or benefit funded by the PORAC Trust.
3.3 CPOA will be solely responsible for communicating the terms, conditions, risks, and tax consequences of participation in the PORAC Trust to its members. The City has no responsibility whatsoever for any such communications.
4. Duration
This Agreement shall remain in effect during the term of the current MOU and shall continue in effect in any successor MOU unless modified or terminated by mutual written agreement of the parties.
5. No Other Modifications
This Agreement is limited to the expressed terms herein. Except as expressly provided herein, all terms and conditions of the current MOU remain unchanged and in full force and effect.
6. Non-Precedent / Non-Waiver
This Agreement is based on specific circumstances and shall not constitute a precedent for any other matter or bargaining unit or the continuation of participation in the PORAC Retiree Medical Trust or any other similar plan beyond the term of the current MOU. Nothing herein
shall be deemed a waiver of any right, claim, or defense otherwise available to either Party under this Agreement, the MOU, or applicable law.
7. Effective Date
This Effective Date means the date this Agreement is fully executed below by both Parties.
8. Indemnity, Hold Harmless, and Termination
8.1 CPOA shall indemnify, defend, and hold harmless the City, its officers, employees, and agents from any liability, claim, loss, cost, tax, penalty, interest, or expense (including attorneys’ fees) arising out of or relating to participation in the PORAC Trust, including but not limited to:
(a) loss of tax-exempt status of the PORAC Trust;
(b) any determination that Employee Contributions are taxable wages; and (c) any use of Employee Contributions inconsistent with section 213(d) of the Code or any other applicable law.
This indemnity will survive termination of this Agreement.
8.2 If the City reasonably determines that continued payroll deductions under this Agreement may result in tax noncompliance, City liability, or improper use of funds, the City may immediately suspend or permanently cease such deductions upon written notice to CPOA.
9. No Third-Party Beneficiaries
This Agreement is for the benefit of the Parties only and does not create rights in any third party, including but not limited to the PORAC Trust or its sponsor.
10. Execution
This Agreement may be executed in counterparts and by electronic signature, each of which shall be deemed an original and all of which together shall constitute one and the same instrument.
For the CITY: For the ASSOCIATION:
Andrew Haussler, City Manager Antonio Feguson, CPOA President
Scott G. Cross, City Attorney Dayna De Jong, CPOA Vice President
ATTEST:
Briana Parra, City Clerk
Report to the City Council
To: City Council
From: General Services Department
Date: August 3, 2026
Staff: Stephen Frankian, Facilities Maintenance and Purchasing Manager Subject: General Services - Approval - Final Acceptance for Senior Center Water Damage Repairs for a Final Contract Cost of $166,002.00; and Authorize the Recording of the Notice of Completion.
Recommendation: Approve
Attachments:
1. Senior Center Water Damage ATT 1 Notice of Completion
Recommendation:
For the City Council to accept the work performed for the Senior Center water damage repairs for a final contract cost of $166,002.00; and authorize the recording of the notice of completion.
Executive Summary:
The water damage project consisted of removal and replacement of damaged materials within the hallway and surrounding areas of the front office portion of the Senior Center.
Background:
Bids were received on October 28, 2025, and the project was awarded by the City Council to the low bidder, Pure Diamond Construction, on December 15, 2025. The project was completed in accordance with the construction documents, and the contractor has submitted a request for acceptance of the project.
Fiscal Impact:
1. Award $166,002.00
2. Contract Change Orders $0.00
Final Contract Cost: $166,002.00
The funding for the repairs will be covered by the insurance carrier of the contractor that caused the water damage.
Reason for Recommendation:
The Facilities Maintenance Department, the Architect of Record, and the Engineering Inspector agree that the work performed by the contractor is in accordance with the project plans and specifications and has been deemed acceptable. The contractor, Pure Diamond Construction, has requested final acceptance from the City Council.
Actions Following Approval:
1. The Notice of Completion will be recorded; and
2. All retention funds will be released pursuant to Federal requirements and the Prompt Payment of Funds Withheld to Subcontractors clause of the Local Assistance Procedures Manual.
Conflict of Interest:
None.
PAGE - 1 OF 1
FOR THE BENEFIT OF THE CITY OF CLOVIS
FREE RECORDING IN ACCORDANCE WITH CALIFORNIA
GOVERNMENT CODE SECTIONS 6103 AND 27383
WHEN RECORDED RETURN TO
AND RECORDING REQUESTED BY:
CITY OF CLOVIS
Planning and Development Services Department
Engineering Division – CIP
1033 Fifth Street
Clovis, CA 93612
PROJECT: CIP 20-10 Barstow Avenue Street Improvements
NOTICE OF COMPLETION
OF PUBLIC WORK
Notice is hereby given as follows:
The City of Clovis, a municipal corporation, 1033 Fifth Street, Clovis, California, is the owner in fee of the property hereinafter described. The City caused a certain work of public improvement on the property hereinafter described, which work was completed and accepted by the City on the 12th day of June, 2026.
The work and the property on which the work of improvement was completed was all the public improvements shown on the approved construction plans for FM 25-01 Senior Center Water Damage Repairs, located at 735 Third St, in the City of Clovis, County of Fresno, California. The direct contractor for the work of improvement was Pure Diamond Construction. 6474 N. State St Fresno, CA 93722. The name of the surety for said contractor was Assured Partners of California Insurance Services, LLC.
CITY OF CLOVIS, a municipal corporation
By
Thad Avery, City Engineer
VERIFICATION
I, the undersigned, declare that I am the City Engineer of the City of Clovis, and that I have read the foregoing notice and know the contents thereof and that the same is true to the best of my knowledge and belief.
I declare under penalty of perjury that the foregoing is true and correct. Executed at Clovis, California, this 12th day of June, 2026.
CITY OF CLOVIS, a municipal corporation
By
Thad Avery, City Engineer
ATTACHMENT 1
Report to the City Council
To: City Council
From: Planning and Development Services Department
Date: August 3, 2026
Staff: Thad Avery, City Engineer
Subject: Planning and Development Services – Approval – Final Acceptance and Authorization to Record the Notice of Completion for CIP 21-02 Loma Vista Village Green for a Final Contract Cost of $8,150,954.59.
Recommendation: Approve
Attachments:
1. CIP 21-02 Final Acceptance ATT 1 Vicinity Map
Recommendation:
For the City Council to Approve the Final Acceptance and Authorization to Record the Notice of Completion for CIP 21-02 Loma Vista Village Green for a Final Contract Cost of $8,150,954.59.
Executive Summary:
This project involved one new 6-acre± park located north of Gettysburg Avenue between Leonard & De Wolf Avenues, just south of Fire Station 6, and it included, but is not limited to, restroom and maintenance building, clock tower, amphitheater, monument structure, trellis, plaza with fountain, concrete sidewalks, park furniture, landscaping, irrigation, signage, and parking striping on the Loma Vista Village Green (“Project”).
Background:
Bids were received on June 7, 2022, and the project was awarded by the City Council to the lowest responsible bidder, Marko Construction Group, Inc., on July 5, 2022. The project was completed in accordance with the construction documents and the contractor has submitted a request for acceptance of the project.
Fiscal Impact:
Award $8,006,000.00
CCO 1 — Miscellaneous electrical and PG&E re-
design
$62,054.77
CCO 2 — Onsite redesigns (stucco, light fixtures,
dedication plaque and pedestrian barricades)
$82,899.82
Final Contract Cost $8,150,954.59
The Contract Change Orders provided for revision of the conduit and pull boxes due to a PG&E redesign, installation of new conduit for future fiberoptic, streetlight revisions and a combination of various minor items that needed to take place for the project to be completed.
Reason for Recommendation:
The Public Utilities Department, the City Engineer, the Engineering Inspector, and the Project Engineer agree that the work performed by the contractor is in accordance with the project plans and specifications and has been deemed acceptable. The contractor, Marko Construction Group, Inc., has requested final acceptance from the City Council.
Actions Following Approval:
1. The Notice of Completion will be recorded; and
2. All remaining retention funds will be released no later than 35 calendar days following the recording of the notice of completion, provided no liens have been filed. Retention funds may be released within 60 days after the date of completion, provided no liens have been filed, with “completion” defined as the earlier of either (a) beneficial use and occupancy and cessation of labor, or (b) acceptance by the City Council per Public Contract Code Section 7107(c)(2).
Conflict of Interest:
None.
1
Report to the City Council
To: City Council
From: Planning and Development Services Department
Date: August 3, 2026
Staff: Thad Avery, City Engineer
Subject: Planning and Development Services – Approval – Final Acceptance and Authorization to Record the Notice of Completion for CIP 24-27 Peach Avenue Street Improvements for a Final Contract Cost of $949,676.37.
Recommendation: Approve
Attachments:
1. CIP 24-27 Final Acceptance ATT 1 Vicinity Map
Recommendation:
For the City Council to Approve the Final Acceptance and Authorization to Record the Notice of Completion for CIP 24-27 Peach Avenue Street Improvements for a Final Contract Cost of $949,676.37.
Executive Summary:
The project involved ±0.50-mile of street rehabilitation on Peach Avenue from Ashlan Avenue to Gettysburg Avenue. Project improvements included removing and replacing existing asphalt concrete pavement; reconstructing concrete curb ramps, concrete curb and gutter, and concrete sidewalk; adjustment of existing utility manholes and utility valve boxes to finish grades; replacement of traffic striping, markings and signage, and traffic loop detectors.
Background:
Bids were received on March 31, 2026, and the project was awarded by the City Council to the lowest responsible bidder, Dave Christian Construction Co., Inc., on April 13, 2026. The project was completed in accordance with the construction documents and the contractor has submitted a request for acceptance of the project.
Fiscal Impact:
Award $958,816.95
Cost increase/decrease resulting from differences between estimated quantities used for the award and actual quantities installed.
<$9,140.58>
Contract Change Orders $0.00
Liquidated Damages $0.00
Final Contract Cost $949,676.37
The cost decrease was due to an overestimation of asphalt concrete for the project quantities.
This project was approved in the Community Investment Program 2025-2026 fiscal year budget and is funded by SB1 funding through the City Community Investment Program.
Reason for Recommendation:
The Public Utilities Department, the City Engineer, the Engineering Inspector, and the Project Engineer agree that the work performed by the contractor is in accordance with the project plans and specifications and has been deemed acceptable. The contractor, Dave Christian Construction Co., Inc., has requested final acceptance from the City Council.
Actions Following Approval:
1. The Notice of Completion will be recorded; and
2. All remaining retention funds will be released no later than 35 calendar days following the recording of the notice of completion, provided no liens have been filed. Retention funds may be released within 60 days after the date of completion, provided no liens have been filed, with “completion” defined as the earlier of either (a) beneficial use and occupancy and cessation of labor, or (b) acceptance by the City Council per Public Contract Code Section 7107(c)(2).
Conflict of Interest:
None.
0 1 20.5
Miles
International
Shaw
Gettysburg
Copper
Dakota
Behymer
Perrin
Shepherd
T eague
Nees
Sierra
Bullard
Barstow
Ashlan
DockeryThompsonHighlandLeonardDeWolfLocanT emperanceArmstrongFowlerSunnysideClovisMinnewawaPeachWillow Shields
Alluvial
Herndon
McCall
VICINITY MAP
Legend
City Limits
Sphere of Influence
Project Location
Attachment 1
Report to the City Council
To: City Council
From: Planning and Development Services Department
Date: August 3, 2026
Staff: Thad Avery, City Engineer
Subject: Planning and Development Services – Approval – Final Acceptance for Final Map for Tract 6268, located on the east side of Clovis Avenue, south of Riordan Avenue (Continental Estates Clovis, LLC).
Recommendation: Approve
Attachments:
1. TM 6268 Final Acceptance ATT 1 Vicinity Map
Recommendation:
For the City Council to accept the public improvements for Tract 6268 and authorize recording of the Notice of completion; and authorize the release of the Performance Surety immediately and then release the Labor and Materials Surety ninety (90) days after the recordation of the Notice of Completion (provided no lien has been filed) and release of the Public Improvements Maintenance Surety upon the expiration of the one-year warranty period and provided any defective work has been repaired to the City's satisfaction.
Executive Summary:
The subdivider, Continental Estates Clovis, LLC, has requested final acceptance of the public improvements constructed or installed in conjunction with this tract. The public improvements include all those shown on the subdivision improvement plans approved by the City Engineer. The construction or installation of the public improvements is complete. The owner has requested final acceptance. Staff is recommending approval of their request.
All landscaping, including sidewalks along the side yards of lots, has been constructed. The construction or installation of the public improvements is complete. The owner has requested final acceptance. Staff is recommending approval of their request.
Background:
City inspection staff, including those of the various affected departments, has certified that all the public improvements request for acceptance has been constructed or installed in accordance with the approved plans, specifications and standards, and to the satisfaction of the City Engineer. The developer has furnished the required Maintenance Surety to guarantee the accepted public
improvements for a period of one year from the date of Council acceptance.
Fiscal Impact:
The costs for periodic routine maintenance, as well as repairs needed as the improvements deteriorate with age and usage, will be incorporated into the annual maintenance budget of the Public Utilities Department as these costs are identified.
Reason for Recommendation:
The Subdivision Map Act requires that once construction of the required improvements has been completed in compliance with all codes, plans and specifications, and all other required documents have been completed and submitted, final acceptance is required, and the appropriate sureties are released.
Actions Following Approval:
Record the Notice of Completion and release the Performance, Labor and Materials, and Maintenance Sureties as appropriate.
Conflict of Interest:
None.
Attachment 1
Report to the City Council
To: City Council
From: Planning and Development Services Department
Date: August 3, 2026
Staff: Thad Avery, City Engineer
Subject: Planning and Development Services – Approval – Final Acceptance for Final Map for Tract 5789A, located west of Peach Avenue, near Escalon Avenue (Owner: David M. Hailpern and Developer: Gary Mason).
Recommendation: Approve
Attachments:
1. TM 5789A Final Acceptance ATT 1 Vicinity Map
Recommendation:
For the City Council to accept the public improvements for Lots 1 through 9, inclusive, of Tract 5789A and authorize recording of the Notice of Completion; and authorize the release of the Performance Surety immediately and then release of the Labor and Materials Surety ninety (90) days after the recordation of the Notice of Completion (provided no lien has been filed) and release of Public Improvements Maintenance Surety upon the expiration of the one-year warranty period and provided any defective work has been repaired to the City’s satisfaction.
Executive Summary:
The owner, David M. Hailpern (and Developer: Gary Mason), has requested final acceptance of the public improvements constructed or installed in conjunction with this tract for Lots 1 through 9, inclusive. The public improvements for Lots 10 and 11 of this tract have been secured by and will be completed in conjunction with an adjacent project, Tract 6125. The public improvements include all those shown on the subdivision improvement plans approved by the City Engineer. The construction or installation of public improvements within the city is complete. The owner has requested final acceptance. Staff is recommending approval of their request for the work associated with Lots 1 through 9, inclusive.
All landscaping, including sidewalks along the side yards of lots, has been constructed. The construction and installation of the public improvements is complete. The owner has requested final acceptance. Staff is recommending approval of their request for the work associated with Lots 1 through 9, inclusive.
Background:
City inspection staff, including those of the various affected departments, has certified that all the public improvements for Lots 1 through 9, inclusive, requested for acceptance have been constructed or installed in accordance with the approved plans, specifications and standards, and to the satisfaction of the City Engineer. The developer has furnished the required Maintenance Surety to guarantee the accepted public improvements for a period of one year from the date of Council acceptance.
Fiscal Impact:
The costs for periodic routine maintenance, as well as repairs needed as the improvements deteriorate with age and usage, will be incorporated into the annual maintenance budget of the Public Utilities Department as these costs are identified.
Reason for Recommendation:
The Subdivision Map Act requires that once construction of the required improvements has been completed in compliance with all codes, plans and specifications, and all other required documents have been completed and submitted, final acceptance is required and the appropriate sureties are released.
Actions Following Approval:
Record the Notice of Completion and release the Performance, Labor and Materials, and Maintenance Sureties as appropriate.
Conflict of Interest:
None.
0 1 20.5
Miles
International
Shaw
Gettysburg
Copper
Dakota
Behymer
Perrin
Shepherd
Teague
Nees
Sierra
Bullard
Barstow
Ashlan
ThompsonHighland
LeonardDeWolfLocanTemperanceArmstrongFowlerSunnysideClovisMinnewawaPeachWillow Shields
Alluvial
Herndon
McCall
VICINITY MAP
Legend
City Limits
Sphere of Influence
Ruben Amavizca
Print Date: July 22, 2026
TM 5789A (Owner: David M. Hailpern and Developer: Gary Mason) Project Location
Attachment 1
Report to the City Council
To: City Council
From: Police Department
Date: August 3, 2026
Staff: Sandra Macy, Management Analyst
Subject: Police Department — Approval — Res. 26-___, Amending the 2026-2027 Budget for the Police Department to reflect the grant award in the amount of $114,625.00; and authorize the Police Chief to execute the 2026-2027 Cannabis Tax Fund Grant Fund Agreement with the Department of California Highway Patrol.
Recommendation: Approve
Attachments:
1. Cannabis Tax Fund Grant Bud Amend Res. ATT 1 Res. 26_____
2. Cannabis Tax Fund Grant Bud Amend Res. ATT 2 Grant Agreement
Recommendation:
For the City Council to approve a Resolution amending the 2026-2027 Budget for the Police Department to reflect the grant award in the amount of $114,625.00; and authorize the Police Chief to execute the grant agreement with the Department of California Highway Patrol.
Executive Summary:
The Clovis Police Department has been awarded a $114,625.00 grant through the Department of California Highway Patrol to increase DUI/DUID enforcement efforts, send officers to training, and conduct community education and outreach to inform the public about the dangers of driving impaired.
Background:
The Police Department applied for the Department California of Motor Vehicles Cannabis Tax Fund Grant Program. Through a competitive application process, the Police Department has been awarded funds to strengthen enforcement operations focused on impaired driving, raise awareness and recognition of impaired driving through officer training, educate the community about the dangers of impaired driving, and purchase equipment to enhance enforcement operations focused on impaired driving.
Fiscal Impact:
Acceptance of this grant is not expected to affect the allocation of funds in the Police Department's
2026-2027 budget. The Police Department will use grant funds to cover all overtime costs for officers working enforcement and education details. All details will be staffed with overtime and will not draw resources from other patrol responsibilities. Some administrative activities associated with the grant will be conducted during the program grant manager's regular duty hours. Police equipment will be purchased using the City of Clovis' authorized procurement process.
Reason for Recommendation:
The California Department of Highway Patrol requires the Clovis City Council's approval to execute the grant agreement and amend the Police Department’s 2026-2027 budget to reflect the award.
Actions Following Approval:
Staff will submit the approved resolution and the Police Chief will execute the agreement. After the Council’s approval, the 2026-2027 police department budget will be amended as described.
Conflict of Interest:
None.
ATTACHMENT 1
RESOLUTION 26-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS
AUTHORIZING THE CHIEF OF POLICE TO EXECUTE THE DEPARTMENT OF
CALIFORNIA HIGHWAY PATROL CANNABIS TAX FUND GRANT AND AMEND THE 2026-2027 POLICE DEPARTMENT BUDGET
WHEREAS, the City Council of the City of Clovis approved the 2026-2027 Budget on June 1, 2026; and
WHEREAS, the Police Department has been awarded $114,625.00 from the Department of California Highway Patrol Cannabis Tax Fund Grant Program; and
WHEREAS, the City Council determines that these expenditures are necessary; and
WHEREAS, the Department of California Highway Patrol requires the governing board to certify by resolution the approval of the grant acceptance; and
NOW, THEREFORE, BE IT RESOLVED, that the City of Clovis hereby authorizes the Chief of Police to execute the Department of California Highway Patrol Cannabis Tax Fund Grant Agreement; and
NOW, THEREFORE, BE IT FURTHER RESOLVED, by the City of Clovis, that the 2026- 2027 Budget be amended as provided in Attachment A, “Summary of Expenditures.”
* * * * *
The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on August 3, 2026, by the following vote, to wit.
AYES:
NOES:
ABSENT:
ABSTAIN:
DATED:
______________________________ ______________________________ Mayor City Clerk
ATTACHMENT A
SUMMARY OF EXPENDITURES BY DEPARTMENT
DEPARTMENT
POLICE $114,625
TOTAL DEPARTMENT $114,625
SUMMARY OF EXPENDITURES BY FUND
GENERAL FUND $114,625
TOTAL FUND $114,625
All expenditures will be out of the grant budget 56300.
State of California
DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
GRANT AGREEMENT - Page 1
Award Number
31938
________________________________________________________________
1. GRANT TITLE
FY26/27 CTFGP Law Enforcement – Clovis Police Department
2. NAME OF ORGANIZATION/AGENCY
Clovis Police Department
3. ORGANIZATION/AGENCY SECTION TO ADMINISTER GRANT
Clovis Police Department Traffic Division
4. PROJECT PERFORMANCE PERIOD
From: 07/01/2026 To: 06/30/2027
5. PURCHASE ORDER NUMBER
6. GRANT OPPORTUNITY INFORMATION DESCRIPTION
Education grants shall be in direct support of grant-funded Project activities. Education Projects shall focus on local community-based activities that shift public perspectives and expand the number of activities utilized to help mitigate alcohol and drug-impaired driving. Projects should showcase unique approaches that educate local communities on impaired driving laws, while highlighting the dangers of driving under the influence of alcohol and/or drugs (DUI/DUID).
7. FUNDS ALLOCATED UNDER THIS GRANT AGREEMENT SHALL NOT EXCEED $114,625.00
8. TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee’s Grant Application, and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00- 1890.27, are hereby incorporated into this Grant Agreement by reference.
The parties hereto agree to comply with the Terms and Conditions of the following attachments:
• Schedule A – Project Description, Problem Statement, Goals and Objectives, and Method of Procedure • Schedule B – Detailed Budget Estimate
• Schedule B-1 – Budget Narrative
We, the officials named below, hereby swear, under penalty of perjury under the laws of the State of California, that we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.
IN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.
9. APPROVAL SIGNATURES
A. AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY
Name: Curt Fleming
Title: Chief of Police
Phone: (559) 324-2400
Addr
ess: 1233 Fifth Street
Clovis, CA 93612
E-Mail
: [email protected]
______
_____________________ _______________
(Signature) (Date)
B. AUTHORIZED OFFICIAL OF CHP
Name: Elliotte Johnson Phone: (916) 843-4360
Title: Captain Fax: (916) 322-3169
Addres
s: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
______
_____________________ _______________
(Signature) (Date)
C. ACCOUNTING OFFICER OF CHP
Name: M. V. Fojas Phone: (916) 843-3531
Title: Commander Fax: (916) 322-3159
Addres
s: 601 North 7th Street
Sacramento, CA 95811
E-Mail
: [email protected]
______
_____________________ _______________
(Signature) (Date)
10. AUTHORIZED FI NANCIAL CONTACT TO RECEIVE
REIMBURSEMENT PAYMENTS
Name: S
andra Macy
Title: Grant Manager
Phone: (559) 324-2400
Addres
s: 1233 Fifth Street
Clovis, CA 93612
ATTACHMENT 2
TERMS AND CONDITIONS
Grantee shall comply with the California Code of Regulations, Title 13, Division 2, Chapter 13 Section 1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee to comply may result in the termination of this Grant Agreement by the California Highway Patrol (hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.
A. EXECUTION
1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement.
2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation Code Section 34019(f)(3)(B). The Grantee agrees that the State’s obligation to pay any sum under this Grant Agreement is contingent upon availability of funds disbursed from the California Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to either: 1) terminate this Grant Agreement; whereby, no party shall have any further obligations or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agreement.
3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and will not be reimbursed by the State.
4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project, as described in this Grant Agreement. Any modification or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on file with the State, must be submitted in writing thirty (30) calendar days in advance to the State for approval.
5. The Grantee agrees to complete the Project within the timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement.
B. PROJECT ADMINISTRATION
1. The Grantee shall submit all reimbursements, progress, performance, and/or other required reports concerning the status of work performed in furtherance of this Grant Agreement on a quarterly basis, or as requested by the State.
2. The Grantee shall provide the State with a final report showing all Project expenditures, which includes all State and any other Project funding expended, within sixty (60) calendar days after completion of this Grant Agreement.
3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or developed is available for inspection by the State.
4. Equipment purchased through this Grant Agreement shall be used for the education, prevention, and enforcement of impaired driving laws, unless the Grantee is funding a portion of the purchased price not dedicated to impaired driving and that portion is not part of the Project costs.
Equipment purchased under this Grant Agreement must only be used for approved Project- related purposes, unless otherwise approved by the State in writing.
5. Prior to disposition of equipment acquired under this Grant Agreement, the Grantee shall notify the State via e-mail, and by telephone, by calling the California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit at (916) 843-4360.
TERMS AND CONDITIONS
C. PROJECT TERMINATION
1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement of the Project. Once the Project has commenced, this Grant Agreement may only be terminated if the party withdrawing provides thirty (30) calendar days written notice of their intent to withdraw.
a. If by reason of force majeure the performance hereunder is delayed or prevented, then the term end date may be extended by mutual consent for the same amount of time of such delay or prevention. The term “force majeure” shall mean any fire, flood, earthquake, or public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest, any act of God, any act of legally constituted authority, or any other cause beyond the Grantee’s control which would excuse the Grantee’s performance as a matter of law.
b. Grantee agrees to provide written notice of an event of force majeure under this Grant Agreement within ten (10) calendar days of the commencement of such event, and within ten (10) calendar days after the termination of such event, unless the force majeure prohibits Grantee from reasonably giving notice within this period. Grantee will give such notice at the earliest possible time following the event of force majeure.
2. Any violations of law committed by the Grantee, misrepresentations of Project information by the Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to provide records by the Grantee to the State when requested for audit or site visit purposes may be cause for termination. If the Project is terminated for the reasons described in this paragraph, the State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.
3. The State may terminate this Grant Agreement and be relieved of any payments should the Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein provided. Furthermore, the Grantee, upon termination, shall return grant funds not expended by the Grantee as of the date of termination.
4. If this Grant Agreement is terminated, the State may choose to exclude the Grantee from future Grant Opportunities.
D. FINANCIAL RECORDS
1. The Grantee agrees the State, or their designated representative, shall have the right to review and to copy all records and supporting documentation pertaining to the performance of this Grant Agreement. Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after final payment, unless a longer period of records retention is stipulated or required by law. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to s uch records. Furthermore, the Grantee agrees to include a similar right for the State to audit all records and interview staff in any subcontract related to performance of this Grant Agreement.
E. HOLD HARMLESS
1. The Grantee agrees to indemnify, defend, and save harmless the State, its officials, agents and employees from any and all claims and losses accruing or resulting to any and all Grantee’s staff, contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, agency, firm, corporation who may be injured or damaged by the Grantee in performance of this Grant Agreement.
TERMS AND CONDITIONS
F. NONDISCRIMINATION
1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including, but not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion, creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics), sexual orientation, political affiliation, position in a labor dispute, age, marital status, and denial of statutorily-required employment- related leave. (GC 12990 [a-f] and CCR, Title 2, Section 8103.)
G. AMERICANS WITH DISABILITIES ACT
1. The Grantee assures the State it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.)
H. DRUG-FREE WORKPLACE
1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace.
iii. Any available counseling, rehabilitation, and employee assistance programs.
iv. Penalties that may be imposed upon employees for drug abuse violations.
c. Every employee who works on the Project will:
i. Receive a copy of the company's drug-free workplace policy statement.
ii. Agree to abide by the terms of the company's statement as a condition of employment on the Grant Agreement.
2. Failure to comply with these requirements may result in suspension of payments under this Grant Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for award of any future Grant Agreements if the department determines that any of the following has occurred:
a. The Grantee has made false certification or violated the certification by failing to carry out the requirements, as noted above. (GC 8350 et seq.)
I. LAW ENFORCEMENT AGENCIES
1. All law enforcement Organization/Agency Grantees shall comply with California law regarding racial profiling. Specifically, law enforcement Organization/Agency Grantees shall not engage in the act of racial profiling, as defined in California Penal Code Section 13519.4.
TERMS AND CONDITIONS
J. LABOR CODE/WORKERS' COMPENSATION
1. The Grantee is advised and made aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).
K. GRANT APPLICATION INCORPORATION
1. The Grantee agrees the Grant Application and any subsequent changes or additions approved or required by the State is hereby incorporated into this Grant Agreement.
L. STATE LOBBYING
1. The Grantee is advised that none of the funds provided under this Grant Agreement may be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a state official, whose salary is supported by this Grant Agreement, from engaging in direct communications with the state or local legislative officials, in accordance with customary state and/or local practice.
M. REPRESENTATION AND WARRANTIES
1. The Grantee represents and warrants that:
a. It is validly existing and in good standing under the laws of the State of California, has, or will have the requisite power, authority, licenses, permits, and the like necessary to carry on its business as it is now being conducted and as contemplated in this Grant Agreement, and will, at all times, lawfully conduct its business in compliance with all applicable federal, state, and local laws, regulations, and rules.
b. It is not a party to any Grant Agreement, written or oral, creating obligations that would prevent it from entering into this Grant Agreement or satisfying the terms herein.
c. If the Grantee is a Nonprofit Organization/Agency, it will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California tax - exempt status. If the Grantee subcontracts with a Nonprofit as part of this Grant Agreement, the Grantee shall ensure the Nonprofit will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status.
d. All of the information in its Grant Application and all materials submitted are true and accurate.
N. AIR OR WATER POLLUTION VIOLATION
1. Under the state laws, the Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.
TERMS AND CONDITIONS
O. GRANTEE NAME CHANGE
1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the person within the Organization/Agency with delegated signing authority.
2. An Amendment is required to change the Grantee's name, as listed on this Grant Agreement. Upon receipt of legal documentation of the name change, the State will process the Amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said Amendment.
P. RESOLUTION
1. A county, city, district, or other local public body shall provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body, which by law, has authority to enter into a Grant Agreement, authorizing execution of the Grant Agreement.
Q. PAYEE DATA RECORD FORM STD. 204
1. This form shall be completed by all non-governmental Grantees.
R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM
1. This form shall be completed by all Grantees.
S. CONFLICT OF INTEREST
1. This section serves to make the Grantee aware of specific provisions related to current or former state employees. If Grantee has any questions regarding the status of any person rendering services or involved with the Grant Agreement, the Grantee shall contact the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately for clarification.
2. Current State Employees:
a. No officer or employee shall engage in any employment, activity, or enterprise, from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required, as a condition of regular state employment.
b. No officer or employee shall contract on their own behalf, as an independent Grantee, with any state agency to provide goods or services.
3. Former State Employees:
a. For the two-year period from the date they left state employment, no former state officer or employee may enter into a contract in which they engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to this Grant Agreement while employed in any capacity by any state agency.
b. For the 12-month period from the date they left state employment, no former state officer or employee may enter into a contract with any state agency if they were employed by that state agency in a policy-making position in the same general subject area as the proposed Grant Agreement within the 12-month period prior to their leaving state service.
4. The authorized representative of the Grantee Organization/Agency, named within this Grant Agreement, warrants their Organization/Agency and its employees have no personal or financial interest and no present or past employment or activity, which would be incompatible with
TERMS AND CONDITIONS
participating in any activity related to this Grant Agreement. For the duration of this Grant Agreement, the Organization/Agency and its employees will not accept any gift, benefit, gratuity or consideration, or begin a personal or financial interest in a party who is associated with this Grant Agreement.
5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical, personal, technical, media-related, and/or other information or data derived from this Grant Agreement, made available for use by the State, for the purposes of providing services to the State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly permitted by the State in writing. The Grantee shall immediately advise the State of any person(s) who has access to confidential Project information and intends to disclose that information in violation of this Grant Agreement.
6. The Grantee will not enter into any Grant Agreement or discussions with third parties concerning materials described in paragraph five (5) prior to receiving written confirmation from the State that such third party has a Grant Agreement with the State, similar in nature to this one.
7. The Grantee warrants that only those employees who are authorized and required to use the materials described in paragraph 5 will have access to them.
8. If the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall render this Grant Agreement void.
T. EQUIPMENT-USE TERMS
1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for impaired driving efforts.
2. Law Enforcement Projects:
a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.
At a minimum, personnel using these devices should receive Standardized Field Sobriety Testing training. These personnel are also encouraged to attend Advanced Roadside Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these devices, the Grantee agrees to obtain permission from their local prosecutor’s office, establish a policy ensuring appropriate use, and require the staff using these devices to receive appropriate training, which may include training from the manufacturer. This will help ensure the equipment is used appropriately. The Grantee shall advise the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) of any legal challenges or other items of significance that may affect the use or legal acceptance of these devices.
Additionally, the State may request additional information about the performance of these devices, including information about their use, accuracy, and feedback from personnel using the devices.
b. Law Enforcement Vehicles – The Grantee agrees any law enforcement vehicles purchased with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of driving under the influence laws and/or providing public education, related to the dangers of driving under the influence. Additionally, any vehicle purchased using funds from this Grant Agreement shall comply with all California Vehicle Code and California Code of Regulation requirements. The State may require the Grantee to mark these vehicles with a decal and/or emblem, indicating the vehicle is used for driving under the influence enforcement.
Schedule A
Clovis Police Department
The Grantor determined awards and adjustments based on the Project’s merit, operational scale, compliance with the Request for Application (RFA), and program regulations. Certain activities or budget items proposed in Schedule A may have been deemed ineligible for funding. The final, binding list of authorized activities and expenses is set forth in Schedule B - Detailed Budget Estimate.
Project Description
The Clovis Police Department proposes a comprehensive impaired-driving prevention and enforcement initiative designed to significantly reduce DUI (Driving Under the Influence) and DUID (Driving Under the Influence of Drugs) violations. Grant funding will strengthen the Department's capability and operational effectiveness through evidence-based officer training, deployment of innovative drug-detection technologies, targeted public education and awareness efforts, and data-driven enforcement operations. These strategies will enhance detection, deterrence, and timely interaction with impaired drivers, directly improving roadway safety and reducing alcohol- and drug-related traffic collisions in the City of Clovis.
Key Objectives of the grant include:
• Funding for SFST, DRE certification, and ARIDE training for officers. • Funding to acquire a high-pressure mass spectrometry (HPMS) handheld chemical detection device to enhance officer safety and strengthen the Department's ability to identify and safely assess unknown substances encountered during traffic stops, DUI/DUID enforcement operations, and collision investigations.
• Funding to support DUI checkpoints, saturation patrols, and high-visibility enforcement campaigns designed to deter impaired driving and increase public awareness of enforcement efforts. • Public Education and Prevention - Resources for community outreach, in-class student education, and media campaigns to educate on the dangers of driving under the influence.
Problem Statement
Impaired driving remains a persistent and preventable threat to road safety in the City of Clovis. Alcohol and drug-impaired drivers continue to contribute to traffic collisions, injuries, and fatalities, placing motorists, pedestrians, and bicyclists at unnecessary risk. While enforcement efforts are ongoing, the increasing prevalence of drug-impaired driving, often involving substances that are difficult to detect during roadside contacts, has created enforcement and officer-safety challenges that exceed traditional DUI countermeasures.
The Clovis Police Department faces limitations in advanced impaired-driving detection training, access to emerging drug-detection technology, and resources necessary for sustained, high-visibility enforcement and public education campaigns. Without enhanced training such as Standardized Field Sobriety Testing (SFST), Drug Recognition Expert (DRE), and Advanced Roadside Impaired Driving Enforcement (ARIDE), officers might be less able to accurately identify and document drug-impaired drivers. Additionally, the lack of handheld chemical detection equipment increases safety risks for officers when they encounter unknown substances during traffic stops, DUI/DUID enforcement operations, and collision investigations.
Public awareness of impaired-driving enforcement efforts and the dangers of alcohol- and drug-impaired driving remains a significant gap in the City of Clovis. Many community members, especially young drivers and emerging adults, do not fully understand California's impaired-driving laws, the legal consequences of DUI and DUID offenses, and the increased risks linked to alcohol and cannabis use. While the City of Clovis Police Department is committed to traffic safety, limited staffing, budget constraints , and competing operational priorities make it challenging to sustain high-visibility DUI enforcement without grant support. officer overtime. Without this funding, high-impact DUI and DUID patrols, checkpoints, and specialized officer training would be significantly reduced or limited to reactive enforcement, diminishing the department’s ability to deter impaired driving and reduce traffic collisions. Without ongoing prevention messaging, misconceptions about impairment, legality, and enforcement continue to weaken voluntary compliance with state traffic safety laws.
Schedule A
Limited resources further restrict the Department's ability to implement ongoing community outreach, school - based education, and public information campaigns that reinforce safe driving behaviors by delivering consistent messages across multiple platforms. Including in-class instruction, community events, and media that deter impaired driving. Additionally, enhanced public education efforts will increase awareness of impaired-driving laws, promote responsible decision-making, and strengthen community trust, while sustained enforcement visibility will reinforce deterrence and contribute to measurable reductions in alcohol and drug- related traffic collisions.
Targeted grant funding is necessary to strengthen the Department's capability and operational effectiveness through evidence-based training, acquisition of innovative drug-detection technology, data-driven enforcement strategies, and comprehensive public education initiatives. Addressing these gaps will improve detection and deterrence of impaired driving, enhance officer safety, increase public awareness, and directly reduce alcohol and drug-related traffic collisions in the City of Clovis.
Performance Measures/Scope of Work (Proposed Solution)
The success of this program will be evaluated based on the following performance measures:
Community Presentations - 3 Community Presentations (Q1=2, Q2=0, Q3=1, Q4=0) Conduct multimedia DUI awareness presentation at Clovis Night Out and Big Hat Days to reach at least 1,000 participants through the education program. These events allow our agency to have traffic safety equipment, such as motorcycles and a DUI trailer, and traffic officers at one location. Displaying traffic safety equipment for our community allows them to see the equipment we use to enforce DUI traffic laws. Our DUI trailer features video monitors that play a traffic safety presentation. Also, our department will distribute grant-approved educational pamphlets and workbooks for youth to hand out. Our agency will have brief education sessions at the events. We will use both cannabis and alcohol impairment VR goggles that attendees wear, and perform a series of tasks.
This opportunity provides a real-life experience of some of the effects of drugs and alcohol and how being impaired can alter even the simplest of tasks. Officers will provide information on laws and DUI investigations.
The interactive goggles and videos will demonstrate how driving under the influence can affect reaction times and coordination, making it dangerous to operate a vehicle. By physically depicting the pote ntial consequences, this program intends to give those who attend impactful messaging on DUI and DUID discourages them from getting behind the wheel while intoxicated.
Q1 - Clovis Night Out—Up to four (4) officers/Cpls/Sgts at 4 hours each; Equipment: traffic enforcement vehicles, traffic DUI education trailer: Educational Presentation: 10-15 minute interactive Education and Awareness Information sessions impacting approximately 40-50 persons at each session. ClovisFest - Up to four (4) officers/Cpls/Sgts at 4 hours each; Equipment: traffic enforcement vehicles, traffic DUI education trailer. Educational Presentation: 10-15 minute interactive Education and Awareness Information sessions impacting approximately 40-50 persons at each session.
Q2 -No Events Scheduled
Q3 - Big Hat Days - Up to four (4) officers/Cpls/Sgts at 4 hours each; Equipment: traffic enforcement vehicles, traffic DUI education trailer. Educational Presentation: 10-15 minute interactive Education and Awareness Information sessions impacting approximately 40-50 persons at each session.
Q4 - No Events Scheduled
Education Presentation - 8 Education Presentation. (Q1=2, Q2=2, Q3=2, Q4=2) Traffic education presentations at local public schools will inform students about the effects of driving under the influence of alcohol and drugs. The Clovis Unified School District allows our department access to junior high schools and some high schools to give driving under the influence and traffic safety classes. We will track participant numbers and gather feedback through surveys to assess the program's impact. The goal of t hese presentations is to raise awareness among youth about the effects of driving under the influence.
Schedule A
Q1 - Two (2) School Traffic Education presentations - One (1) Community Service Officer at 2 hours each. Educational sessions will be 25-30 minute presentations on driving under the influence. Participants can wear impairment goggles and complete a series of tasks. This will allow students to understand the effects that drugs and alcohol have on even the simplest tasks.
Q2 -Two (2) School Traffic Education presentations -One (1) Community Service Officer at 2 hours each. Educational sessions will be 25-30 minute presentations on driving under the influence. Participants can wear impairment goggles and complete a series of tasks. This will allow students to understand the effects that drugs and alcohol have on even the simplest tasks.
Q3 - Two (2) School Traffic Education presentations -One (1) Community Service Officer at 2 hours each. Educational sessions will be 25-30 minute presentations on driving under the influence. Participants can wear impairment goggles and complete a series of tasks. This will allow students to understand the effects that drugs and alcohol have on even the simplest tasks.
Q4 - Two (2) School Traffic Education presentations -One (1) Community Service Officer at 2 hours each. Educational sessions will be 25-30 minute presentations on driving under the influence. Participants can wear impairment goggles and complete a series of tasks. This will allow students to understand the effects that drugs and alcohol have on even the simplest tasks.
Traffic Enforcement and Awareness (Q1=5, Q2=4, Q3=4, Q4=7) Conduct 15 DUI saturation patrols and 3 DUI checkpoints.
Saturation Enforcement -
Quarterly DUI/DUID Saturation Patrols
Q1: Fifteen (15) high-impact DUI and DUID saturation patrols Q2: Three (3) patrols
Q3: Four (4) patrols
Q4: Four (4) patrols
Each patrol will deploy up to four (4) Officers/Cpls/Sgts in targeted areas of concern throughout the City for a minimum of four (4) hours. The objectives of each patrol are:
1. Deterrence of DUI and impaired driving
2. Traffic enforcement
3. Maintaining safe roads and public safety
DUI/DUID Checkpoints
• Q1: One (1) checkpoint
• Q2: None
• Q3: Two (2) checkpoints
• Q4: One (1) checkpoint
Each checkpoint will be staffed by up to 15 Officers/Cpls/Sgts and will last a minimum of six (6) hours. The goals align with patrol objectives: deterrence, enforcement, and public safety.
Officer Training Two (2) officers will attend ARIDE training
Two (2) officers will attend the Standardized Field Sobriety Test class to ensure they are fully trained in the latest DUI and DUID detection methods, legal procedures, and evidence-based enforcement practices. This training improves arrest accuracy and increases the likelihood of successful prosecution through the district attorney’s office.
Two (2) officers or corporals will attend DRE certification training. This specialized training equips officers with the skills needed to identify drivers impaired by drugs other than alcohol.
Schedule A
Project Goals and Outcomes
The program is designed to reduce impaired driving, injury, and non-injury collisions through proactive patrols, checkpoints, and officer training. Enforcement activities provide visible deterrence, demonstrate active law enforcement presence, and promote community awareness. Performance measures include:
• Reduction in DUI/DUID arrests and traffic collisions
• Increased compliance and safer driving behaviors among residents • Community engagement through education presentations to youth and young adults
Education and Community Outreach
Grant-funded presentations will increase awareness of the effects of drugs and alcohol on driving, improve situational understanding, and encourage alternative transportation. Combined with enforcement efforts, these activities aim to enhance roadway safety for all Clovis residents.
Equipment and Resources
The high-pressure mass spectrometry (HPMS) drug detection device will be deployed as part of the City of Clovis Police Department’s impaired-driving enforcement and traffic-safety program. Its use will cover DUI/DUID saturation patrols, traffic stops, and checkpoints, providing officers with a contactless, quick way to detect controlled substances. The device will improve officer safety, support investigative accuracy, and enhance the department’s ability to identify drug-impaired drivers throughout the city. Deployment will be coordinated with supervisory oversight to ensure consistent and proper use during all enforcement activities.
Target Outcome
Through these combined efforts, the department aims to reduce DUI incidents and related traffic accidents by 5%, strengthening public safety and creating a sustained culture of deterrence and responsible driving in the City of Clovis.
Project Performance Evaluation
Project performance evaluation will be data-driven and conducted using the department's CAD system, records management systems, and established department tracking and accountability measures. The same standardized data collection protocols used in our agency's previous grants will be applied to ensure accuracy, consistency, and comparability of results.
Quantitative Performance Metrics
The following measurable outcome will be tracked and reported:
• Number of DUI arrests (alcohol-impaired)
• Number of DUID arrests (drug-impaired)
• Number of traffic stops and enforcement citations generated during project operations • Number of DUI/DUID saturation patrols and checkpoints enforcement details completed • Total officer and supervisory hours dedicated to impaired driving enforcement
Community Education and Outreach Measures
In addition to enforcement outcomes, the project will evaluate the effectiveness of community education and outreach efforts designed to prevent impaired driving and increase public awareness. Performance measures will include:
• Number of community education and outreach events conducted • Estimated number of community members reached through in-person events • Distribution of education materials related to impaired driving prevention and traffic safety • Frequency of traffic safety messaging posted on department social media platforms
These measures will assess the project's ability to reinforce enforcement efforts through public awareness and sustained deterrence.
Schedule A
Detection and Officer Safety Tools
The high-pressure mass spectrometry (HPMS) drug detection device will be evaluated as both an officer safety tool and an enhanced resource for impaired driving identification. Performance metrics will focus on utilization, effectiveness, and operational impact.
Device Utilization Metrics
• Number of traffic stops in which the device is deployed • Number of positive or actionable detection supporting impaired driving investigations • Number of DUID arrests in which device results contributed to probable cause development • Number of officers trained and certified in proper device use
Officer Training Performance Measures
Officer training will be evaluated to ensure personnel are properly equipped to identify impaired drivers, conduct DUI/DUID investigations, and effectively engage the community promoting safe driving practices.
Training Metrics
• Number of officers trained or re-certified in impaired driving enforcement (SFST, ARIDE, DRE awareness, and related training)
Supervisory and grant management staff will regularly review enforcement results, community education activities, officer training completion, and the deployment of detection equipment, along with supporting data. The Clovis Police Department will use these metrics to identify adjustments to our training needs and, more importantly, to assess the program's sustainability. The overarching goal is to demonstrate measurable outcomes, enhanced officer safety, effective training, and meaningful community impac t within the City of Clovis.
Program Sustainability
The City of Clovis will maintain this impaired driving enforcement and officer safety program by incorporating its main elements into regular traffic operations, keeping a trained team of officers, utilizing long- term equipment assets, and continuing data-driven assessments to support ongoing traffic safety initiatives.
Impaired driving enforcement will be integrated into routine traffic operations to maintain effectiveness.
Officer training will be ensured through ongoing training in impaired driving detection and field sobriety testing.
Community education and outreach will continue via existing programs, including community events, schools, and social media. Ongoing data collection and analysis will document outcomes, guide operational decisions, and support future funding to sustain and expand the program.
Administrative Support
The City of Clovis Police Department has extensive experience managing state-funded and federal grants, including traffic safety grants. The project will be supported by trained patrol officers, corporals, sergeants, and command staff, providing oversight, strategic guidance, and operation coordination. Existing administrative infrastructure, including financial grant management systems, CAD, and training records, will be utilized to track progress, document outcomes and ensure efficient, successful projec t completion. The project’s grant manager possesses extensive training and expertise in grant administration, fiscal oversight, and compliance management. With a proven track record of successfully managing state and federally funded grants, the grant manager ensures accurate budgeting, timely reporting, and adherence to all program requirements. Their experience enables clear alignment of funding objectives, effective coordination of personnel and resources, and oversight of project performance metrics, ensuring the successful execution and sustainability of all grant-funded activities.
Schedule B
Detailed Budget Estimate
Award Number
Organization/Agency
Total Amount
31938
Clovis Police Department
$114,625.00
Cost Category
Line Item Name
Total Cost to Grant
Other Direct Costs
Education materials
$375.00
Checkpoint Supplies
$1,500.00
Training/Class Registration Costs
$2,000.00
Category Sub-Total
$3,875.00
Personnel
Community Impaired Driving Education
Events
$9,000.00
School Impaired Driving Education
Presentation
$1,500.00
DUI Checkpoint
$58,000.00
DUI Saturation Patrols
$40,000.00
Category Sub-Total
$108,500.00
Travel
Training Travel
$2,250.00
Category Sub-Total
$2,250.00
Grant Total
$114,625.00
Schedule B-1
Budget Narrative
Clovis Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.
Other Direct Costs
Education materials
$375.00
Education/Outreach event education material. B rochures, fact sheets, workbooks, and other student focused learning tools
*CGU approval must be received before purchase.
Checkpoint Supplies
$1,500.00
DUI/DUID checkpoint supplies to include -
Blood draw kits
Traffic Cones
High Visibility Traffic Vests
Reporting forms
*CGU approval must be received before purchase.
Training/Class Registration Costs
$2,000.00
Costs for training class registration -
SFST course
ARIDE course
DRE Certification
Cost per class expense calculated by previous cost
*CGU approval must be received before registering
Personnel
Community Impaired Driving Education Events
$9,000.00
3 General Large-Scale Events (Clovis Night Out, ClovisFest, Big Hat Days) = Total hours 48 hours= Total $9,000.00
Up to 4 Officers/Corporals/Sergeants per event = OT $160.00 per hour max w/benefits of 12.45% Each event is estimated @ 4 hrs
Community IMPAIRED DRIVING education presentation are focused on bringing awareness of the effects drugs and alcohol will have driving and the laws related to impaired driving. And encouraging all citizens to understand the ramifications of driving while under the influence of drugs and alcohol.
Schedule B-1
Budget Narrative
Clovis Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.
School Impaired Driving Education Presentation
$1,500.00
8 School Educational Events = $1500
One (1) Community Service Officer @ $85.00 per hour max, with benefit rate at 12.45%.= $170 per presentation (2 hrs each)
8 Pres x 2 hrs each x $85,00
School education presentations are focused on bringing awareness of the effects drugs and alcohol will have driving and the laws related to impaired driving
DUI Checkpoint
$58,000.00
4 DUI Checkpoints = Total 900 hour= Total cost $58,000.00 Up to 15 Ofc/Cpls/Sgts/CSO per detail -OT $160.0 per hour max, with benefit rate of 12.45% = $14,400.00 per event
4 x $14,400.00 = $58,000
Each checkpoint will be staffed by up to 15 Officers/Cpls/Sgts and will last six (6) hours. The goals align with patrol objectives: deterrence, enforcement, and public safety.
DUI Saturation Patrols
$40,000.00
15 DUI Saturation Patrols. Total 60 hours = Total cost $43,000.00 Up to 4 Ofc/Cpls/Sgt per detail - OT $160.00 per hour max, with benefit rate of 12.45%= $2666.67 per event 15 events @ $2865.00 = $40,000
Each patrol will deploy up to four (4) Officers/Cpls/Sgts in targeted areas of concern throughout the City for four (4) hours.
Travel
Training Travel
$2,250.00
Sending two (2) officer to SFST training
One (1) day travel per diem = $60.00 x 2
Total travel cost = $120.00
Sending two (2) officer to ARIDE - Five (5) day travel lodging and per diem - $450 per day @ 5 = Total travel cost $2200.00
Sending two (2) officer to DRE certification course - 1 day travel per diem = $60.00 x 2= Total cost $120.00
Total cost for all travel/lodging = $ 2250.00
REIMBURSEMENT WILL BE AT CALIFORNIA STATE (CALHR) RATES. ANY COSTS BEYOND STATE TRAVEL RATES WILL BE THE RESPONSIBILITY OF THE GRANTEE.
Report to the City Council
To: City Council
From: Public Utilities Department
Date: August 3, 2026
Staff: Sarai Yanovsky, Principal Utilities Engineer
Subject: Public Utilities - Approval - Final Acceptance for CIP 25-12, Big Dry Creek Canal Trail Improvements at Letterman Park, with a Final Contract Cost of $187,040.00.
Recommendation: Approve
Attachments:
1. CIP 25-12 Final Acceptance ATT 1 Vicinity Map
Recommendation:
For the City Council to accept the work performed for CIP 25-12, Big Dry Creek Canal Trail Improvements at Letterman Park, with a Final Contract Cost of $187,040.00.
Executive Summary:
Staff is recommending that Council accept the work performed by Ares Engineering, LLC, and authorize the recording of the notice of completion.
This project involved the installation of entry features and pedestrian-friendly improvements along the Big Dry Creek Canal bank between Barstow Avenue and through Letterman Park to Villa Avenue.
The scope of work included minor grading on the canal bank, installation of the Letterman Park trail gateway, trail posts, concrete sidewalk, sign pedestals, drinking fountain, bollard, chain link fence, signage, a backflow prevention device, and modification to the irrigation system.
Background:
This project is intended to enhance pedestrian access and encourage the use of the existing Big Dry Creek Canal bank as an informal trail under the newly established Master Trails Agreement (MTA).
The MTA is a mutually beneficial agreement between the City of Clovis and Fresno Irrigation District (FID) which allows for existing canal banks within the City of Clovis to be used as informal trails. The MTA has created the opportunity for this project, making it the second cooperative project between the City and FID.
The project was awarded by the City Council to Ares Engineering, LLC, on March 16, 2026. The
project was completed in accordance with the construction documents, and the contractor has submitted a request for acceptance of the project.
Fiscal Impact:
Award $185,718.00
Contract Change Order No. 1 $950.00
Contract Change Order No. 2 $372.00
Liquidated Damages $0.00
Final Contract Cost $187,040.00
The fiscal year 2025-2026 budget and the Community Development Block Grant (CDBG) includes sufficient funds for all the project costs, including the contract change orders.
Reason for Recommendation:
The Public Utilities Department, the City Engineer, the Construction Manager, and the Project Engineer agree that the work performed by the contractor is in accordance with the project plans and specifications and has been deemed acceptable. The contractor – Ares Engineering, LLC – has requested final acceptance from the City.
Actions Following Approval:
1. The Notice of Completion will be recorded; and
2. All remaining retention funds will be released no later than 35 calendar days following recordation of the notice of completion, provided no liens have been filed. Retention funds may be released within 60 days after the date of completion, provided no liens have been filed, with “completion” defined as the earlier of either: (a) beneficial use and occupancy and cessation of labor, or (b) acceptance by the City Council per Public Contract Code Section 7107(c)(2).
Conflict of Interest:
None.
0 1 20.5
Miles
International
Shaw
Gettysburg
Copper
Dakota
Behymer
Perrin
Shepherd
T eague
Nees
Sierra
Bullard
Barstow
Ashlan
DockeryThompsonHighlandLeonardDeWolfLocanT emperanceArmstrongFowlerSunnysideClovisMinnewawaPeachWillow Shields
Alluvial
Herndon
McCall
VICINITY MAP
Legend
City Limits
Sphere of Influence
David Broyles III
Print Date: July 20th, 2026
CIP 25-12 Big Dry Creek Canal Trail Improvements at Letterman Park Project Location
908 Villa Avenue
Clovis, CA 93612
ATTACHMENT 1
Report to the City Council
To: City Council
From: Public Utilities Department
Date: August 3, 2026
Staff: Nicholas Torstensen, Deputy Public Utilities Director Subject: Public Utilities - Approval - Recertification of the Sewer System Management Plan (SSMP) Six-Year Update.
Recommendation: Approve
Attachments:
1. SSMP 6-Year Update ATT 1 SSMP
Recommendation:
For the City Council to approve the recertification of the Sewer System Management Plan (SSMP) six-year update.
Executive Summary:
The City is required by the State Water Resources Control Board (SWRCB) to prepare a SSMP and have the plan approved and adopted by the governing body. The SSMP was originally adopted by City Council in 2009, and it is required that the plan be updated and/or revised at least once every six (6) years or whenever significant changes are made to the SSMP. All significant changes to the SSMP and six-year updates are required to be recertified by the governing body according to Sanitary Sewer System (SSS) Waste Discharge Requirements Section 5.5. There have been no significant changes to the City’s SSMP; however, the plan is due for its six-year recertification.
There are eleven elements to the Plan, which include the following:
1. Sewer System Management Plan Goal and Introduction
2. Organization
3. Legal Authority
4. Operation and Maintenance Program
5. Design and Performance Provisions
6. Spill Emergency Response Plan
7. Sewer Pipe Blockage Control Program
8. System Evaluation, Capacity Assurance, and Capital Improvements
9. Monitoring, Measurement, and Program Modifications
10. Internal Audits
11. Communication Program
Each element has been completed, and staff is requesting Council approval to recertify the final plan with the SWRCB. Upon approval by Council, the City will have met its obligations to the SWRCB.
Background:
The SWRCB Order No. 2022-0103-DWQ, Statewide General Waste Discharge Requirements for Sanitary Sewer Systems, requires that public agencies that own or operate sanitary sewer systems greater than one mile in length that collect and/or convey untreated wastewater to publicly owned treatment facilities comply with the order. The order requires that the Enrollee comply with all the provisions of the order, including the following:
1. Take all feasible steps to eliminate sanitary sewer overflows (SSO).
2. If an SSO does occur, take all feasible steps to contain and mitigate the impacts of an SSO.
3. If an SSO does occur, take all feasible steps to prevent untreated wastewater from discharging from storm drains into flood control channels or waters of the United States by blocking the storm drainage system and by removing the wastewater from the storm drains.
4. Report all SSOs in accordance with the general waste discharge requirements.
5. When an SSO occurs, take all feasible steps to control or limit the volume of untreated or partially treated wastewater discharged, terminate the discharge, and recover as much of the wastewater discharged as possible for proper disposal.
6. Properly manage, operate, and maintain all parts of the sanitary system and ensure that all system operators are adequately trained.
7. Allocate adequate resources for the operation, maintenance, and repair of the sanitary sewer system.
8. Provide adequate capacity to convey base flows and peak flows, including flows related to wet weather events.
9. Develop and implement a written SSMP and make it available to the State and/or Regional Water Board upon request. A copy of this document must be publicly available at the Enrollee’s office and/or available on the internet. This SSMP must be approved by the Enrollee’s governing board at a public meeting.
10. All engineering and geologic evaluations and judgments shall be performed by or under the direction of registered professionals competent and proficient in the fields pertinent to the required activities. Specific elements of the SSMP that require professional evaluation and judgments shall be prepared by or under the direction of appropriately qualified professionals, and shall bear the professional(s)’ signature and stamp.
11. There are eleven mandatory elements of the SSMP. However, if the Enrollee believes that any element of this section is not appropriate or applicable to the Enrollee’s sanitary sewer system, the SSMP program does not need to address that element. The Enrollee must justify why that element is not applicable.
Fiscal Impact:
The actions included in the plan are predominately ones the City has already included in its normal operational activities. Record keeping and audits of the Plan are included in the annual operations budget for Wastewater.
Reason for Recommendation:
The City operates a sewer collection system which is covered by the General Waste Discharge Requirements for Sanitary Sewer Systems. Under that order, the City is required to prepare and
update a SSMP. The SSMP six-year update and recertification is required to be approved by the governing board.
Actions Following Approval:
Staff will implement the Plan and make certifications to the Regional Water Resources Control Board.
Conflict of Interest:
None.
City of Clovis
Sewer System Management Plan (SSMP)
July 2026
(Six Year Update)
Prepared by:
City of Clovis Public Utilities Department
155 N. Sunnyside Ave., Clovis, CA 93611
ATTACHMENT 1
(BLANK PAGE)
City of Clovis Sewer System Management Plan 2
TABLE OF CONTENTS
TABLE OF CONTENTS .................................................................................................. 2 TABLE OF APPENDICES ............................................................................................... 4 Element 1 - Sewer System Management Plan Goal and Introduction ............................. 6 Introduction .................................................................................................................. 6
1.0 Regulatory Requirements for Sewer System Management Plan Goal and Introduction Element .................................................................................................... 6
1.1 Regulatory Context ................................................................................................ 7
1.2 Sewer System Management Plan Update Schedule ............................................. 7
1.3 Sewer System Asset Overview .............................................................................. 8
1.4 Sewer System Management Plan Goal Discussion ............................................... 8
1.5 Element 1 Appendix ............................................................................................... 9 Element 2 - Organization ............................................................................................... 10
2.0 Regulatory Requirements for Organization Element ............................................ 10 Table 2-1. Legally Responsible Official (LRO) ...................................................... 10
2.1 Element 2 Appendix ............................................................................................. 10
2.2 Organization Discussion ...................................................................................... 11 Organization ........................................................................................................... 11 Description of General Responsibilities .................................................................. 12 Authorized Representative ..................................................................................... 13 Responsibility for SSMP Implementation ............................................................... 13
2.3 SSO Reporting Chain of Communication ............................................................ 13 Table 2-2. Contact Numbers for SSO Chain of Communication ........................... 14 Element 3 – Legal Authority .......................................................................................... 16
3.0 Regulatory Requirements for Legal Authority Element ........................................ 16
3.1 Element 3 Appendix ............................................................................................. 16
3.2 Legal Authority Discussion .................................................................................. 17 Element 4 – Operation and Maintenance Program ....................................................... 19
4.0 Regulatory Requirements for Operation and Maintenance Program Element ..... 19
4.1. Updated Map of Sanitary Sewer System ........................................................... 20
4.2a. Preventive Operation and Maintenance Activities ............................................ 20
4.2b. Rehabilitation and Replacement Plan .............................................................. 21
4.3. Training .............................................................................................................. 22
4.4. Equipment Inventory .......................................................................................... 23
4.5 Element 4 Appendix ............................................................................................. 23 Element 5 – Design And Performance Provisions ......................................................... 24
5.0 Regulatory Requirements for Design And Performance Provisions Element ...... 24
5.1 Updated Design Criteria and Construction Standards and Specifications ........... 24
5.2 . Procedures and Standards ............................................................................... 24
5.2 a. Standards for Installation, Rehabilitation and Repair .................................. 24
5.2 b. Standards for Inspection and Testing of New, Rehabilitated, and Repaired Facilities. ................................................................................................................ 25
5.3 Element 5 Appendix ............................................................................................. 25
City of Clovis Sewer System Management Plan 3
Element 6 – Spill Emergency Response Plan ............................................................... 26
6.0 Regulatory Requirements for Spill Emergency Response Plan ........................... 26
6.1 Element 6 Appendix ............................................................................................. 27
6.2 Spill Emergency Response Plan Discussion ....................................................... 27 Element 7 – Sewer Pipe Blockage Control Program ..................................................... 29
7.0 Regulatory Requirements for Sewer Pipe Blockage Control Program ................. 29
7.1 Element 7 Appendix ............................................................................................. 30
7.2 Fats, Oil, Grease (FOG) Control Plan Discussion ................................................ 30 Element 8 – System Evaluation, Capacity ..................................................................... 32 Assurance and Capital Improvements ........................................................................... 32
8.0 Regulatory Requirements for System Evaluation, Capacity Assurance and Capital Improvements ............................................................................................................ 32
8.1 System Evaluation and Condition Assessment.................................................... 33
8.2 Capacity Assessment and Design Criteria ........................................................... 34
8.3. Prioritization of Corrective Action ........................................................................ 34
8.4. Capital Improvement Plan Discussion ................................................................ 34
8.4.a. Capacity Enhancement Measures (Capital Improvement Plan) .................. 34
8.4.b. Schedule ..................................................................................................... 35
8.5 Element 8 Appendix ............................................................................................. 35 Element 9 – Monitoring, Measurement and Program Modifications .............................. 36
9.0 Regulatory Requirements for Monitoring, Measurement and Program Modifications Plan...................................................................................................... 36
9.1 Element 9 Appendix ............................................................................................. 36
9.2 Monitoring, Measurement and Program Modifications Discussion ...................... 37 Element 10 – Internal Audits ......................................................................................... 39
10.0 Regulatory Requirements for Internal Program Audits ...................................... 39
10.1 Element 10 Appendix ......................................................................................... 39
10.2 Internal Program Audits Discussion ................................................................... 39 Element 11 – Communication Program ......................................................................... 40
11.0 Regulatory Requirements for Communication Program .................................... 40
11.1 Element 11 Appendix ......................................................................................... 40
11.2 Communication Program Discussion ................................................................. 40 Section 12 – Plan Certification ...................................................................................... 41
12.0 Regulatory Requirements for Plan Certification ................................................. 41
12.1 Section 12 Appendix .......................................................................................... 41
12.2 Plan Certification Discussion ............................................................................. 41
City of Clovis Sewer System Management Plan 4
TABLE OF APPENDICES
Appendix A – Element 2: Organization
A1 – Table of sewer staff names and phone numbers
Appendix B – Element 3: Legal Authority
B1 – Fresno-Clovis Regional Sewerage System Joint Powers Agreement dated March 3, 1977
B2 – Addendum No. 7 – Fresno-Clovis Regional Sewerage System Joint Powers Agreement Dated March 1977 Pretreatment Program dated September 23, 2003.
B3 – City of Clovis Municipal code section 6.4 SEWAGE DISPOSAL B4 – City of Fresno Municipal code Article 3 SEWAGE AND WATER DISPOSAL.
B5 –City of Clovis Standard Specifications 2020 Section 64 SANITARY SEWER FACILITIES and Section 65 SANITARY SEWER FORCE
MAINS.
B6 – City of Clovis Public Utilities Department CONFINED SPACE ENTRY PROCEDURE.
B7 – City of Clovis Utilities Ownership, Operation and Maintenance Policy 2006
B8 – Water and Sewer Repair Policy 1998
Appendix C – Element 4: Operation and Maintenance Program C1 – City of Clovis Wastewater Collection System Overview Map; including pump station and lift station service areas
C2 – City of Clovis wastewater plat maps; covers all sections of service area.
C3 – Storm Drain System Map
C4 – Cleaning Cycles
C5 – Lift Station Sample Maintenance Log.
C6 – Utilities Training Topics.
C7 – Utilities Training Topics.
C8 – Employee Safety Orientation form.
C9 – Utilities Safety Meeting Attendance form.
C10 – Critical lift station and mobile equipment parts list C11 – Vehicle replacement schedule program
C12 – Sample video inspection report.
C13 – Station B & E operations valve configurations mapping
Appendix D – Element 5: Design and Performance Provisions D1 – City of Clovis Standard Specifications section 64 SANITARY SEWER FACILITIES.
D2 – City of Clovis Sewer System Standard Drawings.
City of Clovis Sewer System Management Plan 5
Appendix E – Element 6: Spill Emergency Response Plan
E1 – SSO field report.
E2 – SSO contact list
E3 – SSO Access data base.
Appendix F – Element 7: Sewer Pipe Blockage Control Program F1 – City of Fresno Fats, Oil, Grease (FOG) Program
F2 – City of Fresno Web Page for FOG Program
https://www.fresno.gov/publicutilities/sewer-wastewater/fats-oils-grease/ F3 – Industrial Pretreatment Program
F4 – Enforcement Response Plan
Appendix G – Element 8: System Evaluation, Capacity
Assurance and Capital Improvements
G1 – City of Clovis Sewer Master Plan
G2 – CIP schedule for wastewater projects
Appendix H – Element 9: Monitoring, Measurement and Program Modifications H1 – Customer Response System Form -
https://cityofclovis.com/government/customer-service/
H2 – Monthly Report Table
H3 – Budget Performance Measures
Appendix I – Element 11: Communication Program
I1 – Public Utilities Wastewater Web Page
City of Clovis Sewer System Management Plan 6
Element 1 - Sewer System Management Plan Goal and
Introduction
Introduction
The Sewer System Management Plan (SSMP) has been prepared pursuant to the requirements of State Water Resources Control Board (SWRCB) Order No. 2022- 0103- DWQ, Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (General Order). This SSMP includes reference to the City of Clovis’ (City) up- to-date map of the sanitary sewer system, which is regularly maintained as part of the sewer system management program. For further information, see Element 4: Operation and Maintenance Program. This SSMP is a living planning document that includes the City’s wastewater program activities, procedures, and decision making.
This SSMP element identifies the goals of the City of Clovis for the management, operation and maintenance of the sewer system and discusses the role of the SSMP in supporting these goals. These goals will provide direction to City staff to focus efforts on maintaining the system and making improvements.
1.0 Regulatory Requirements for Sewer System Management Plan Goal and Introduction Element
The requirements of the General Waste Discharge Requirements (WDR) for Wastewater Collection Agencies Sewer System Management Plan (SSMP) Goal and Introduction element are as follows:
The goal of the Sewer System Management Plan (Plan) is to provide a plan and schedule to: (1) properly manage, operate, and maintain all parts of the Enrollee’s sanitary sewer system(s), (2) reduce and prevent spills, and (3) contain and mitigate spills th at do occur. The Plan must include a narrative Introduction section that discusses the following items:
1.1. Regulatory Context
The Plan Introduction section must provide a general description of the local sewer system management program and discuss Plan implementation and updates.
1.2. Sewer System Management Plan Update Schedule
The Plan Introduction section must include a schedule for the Enrollee to update the Plan, including the schedule for conducting internal audits. The schedule must include milestones for incorporation of activities addressing prevention of sewer spills.
1.3. Sewer System Asset Overview
The Plan Introduction section must provide a description of the Enrollee -owned assets and service area, including but not limited to:
• Location, including county(ies);
• Service area boundary;
• Population and community served;
• System size, including total length in miles, length of gravity mainlines, length of pressurized (force) mains, and number of pump stations and siphons; • Structures diverting stormwater to the sewer system;
City of Clovis Sewer System Management Plan 7
1.1 Regulatory Context
The City of Clovis Council first approved the SSMP as developed at a public meeting back on July 20, 2009. The City’s authorized representative completed the certification in the on- line SSO database questionnaire by checking the appropriate milestone box, printing and signing the automated form, and sent the form to the State. Since the first adoption of the SSMP, the plan has been audited and updated to remain compliant with the SWRCB’s regulations. Under the reissued General Order 2022- 0103-DWQ, the SSMP must be updated within every six (6) years after the required due date of its last plan update as prescribed by the State.
The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system. This will help reduce and prevent sanitary sewer overflows (SSOs), as well as mitigate any SSOs that do occur.
1.2 Sewer System Management Plan Update Schedule
The SWRCB has created an online look up tool to show each system’s SSMP audit and update due dates.
SWRCB link: https://www.waterboards.ca.gov/water_issues/programs/sso/lookup/
The SWRCB’s SSMP update website lists the following due dates for the City:
• SSMP Update: Scheduled for Clovis City Council approval on August 3 rd, 2026.
• SSMP Internal Audit: May 2, 2027 (Audit Report is due within six months after the end of the required 3-year audit period.)
The City’s waste discharger identification number (WDID) in the California Integrated Water Quality System (CIWQS) is 5SSO11214.
• Data management systems;
• Sewer system ownership and operation responsibilities between Enrollee and private entities for upper and lower sewer laterals;
• Estimated number or percent of residential, commercial, and industrial service connections; and
• Unique service boundary conditions and challenge(s).
Additionally, the Plan Introduction section must provide reference to the Enrollee’s up- to-date map of its sanitary sewer system, as required in section 4.1 (Updated Map of Sanitary Sewer System) of this Attachment.
Source: ORDER 2022-0103-DWQ
City of Clovis Sewer System Management Plan 8
1.3 Sewer System Asset Overview
The City’s sanitary sewer system serves a population of 129, 889 residents ( does not include the unincorporated area known as Tarpey Village) in a 25 square mile service area within Fresno County. A map showing an overview of the City’s sanitary sewer system is included in the appendix and titled “ Appendix C1 - Wastewater System Overview Map with Pump and Lift Stations.” The City owns and operates about 450 miles of gravity wastewater collection system pipeline that ranges from 4 to 42 inches in diameter, 2 pump stations, 6 lift stations, and about 8,449 manholes.
Within the City servi ce area there are 38,792 service laterals. Service laterals are privately owned and maintained by the individual private property owners. The City’s service area consists primarily of residential sewer connections that make up approximately 96% of the service connections. The remaining 4% represents commercial and industrial service connections.
Wastewater generated within the City is treated at two locations: the Fresno- Clovis Regional Wastewater Reclamation Facility located in Fresno, CA and the City owned Clovis Water Reuse Facility. At the Clovis Water Reuse Facility, the wastewater is treated to tertiary recycled water standards (also referred to as advanced water treatment), which is the highest level of treatment defined by the State. This level of treatment allows for unrestricted reuse in virtually all recycled water applications. The recycled water system distributes the highly -treated water to irrigate green belts, median islands, parks, trails and paseos, State Route 168, and agricultural operations throughout the City.
The service area of the City ’s wastewater collection system contains a separate and independent stormwater collection system. This stormwater system is managed by a separate agency, the Fresno Metropolitan Flood Control District.
The City utilizes a Supervisory Control and Data Acquisition (SCADA) system which is designed specifically for managing the City's wastewater facilities , providing a comprehensive approach to asset tracking and maintenance , optimize workflows, improve decision- making, and ensure the reliable functioning of wastewater facilities across the City.
1.4 Sewer System Management Plan Goal Discussion
One of the major goals of the City of Clovis is to provide for financially sustainable city services. Specific to that goal is keeping well-maintained city infrastructure and facilities.
Department goals for the Wastewater Section are to remove and dispose of all wastewater generated within the City and to ensure compliance with all appropriate local, state and federal regulations. The following specific goals have been developed to carry out this mission.
City of Clovis Sewer System Management Plan 9
1. Cost effectively manage, operate and maintain all parts of the wastewater collection system.
2. Provide adequate capacity to serve new growth areas in the City including peak flows.
3. Minimize sanitary sewer overflows to no more than one annually per 50 miles of sewer main.
4. Mitigate the impact of sanitary sewer overflows to customers and the environment.
5. Maintain all lift stations such that there are no sanitary sewer overflows due to lift station failure.
6. Maintain all lift station facilities and grounds to be clean and attractive.
7. Perform all operations in a safe manner to avoid personal injury and property damage.
8. Regularly assess the condition of sewer mains to provide timely rehabilitation and replacement.
9. Maintain and invest in wastewater equipment to enhance system reliability.
10. Provide quick response to customer and contractor inquiries.
The listed goals for this SSMP will allow the City to properly manage the sewer collection system and assist the City in minimizing the frequency and impacts of SSOs by providing guidance for appropriate maintenance, capacity management, and emergency response.
1.5 Element 1 Appendix
Supporting information for Element 1 is included in Appendix C. This appendix includes the following document:
1. Wastewater System Overview Map with Pump and Lift Stations
City of Clovis Sewer System Management Plan 10
Element 2 - Organization
This section of the SSMP identifies City of Clovis staff that are responsible for implementing this SSMP, responding to SSO events and meeting t he SSO reporting requirements. This section also includes the designation of the Authorized Representative to meet SWRCB requirements for completing and certifying spill reports. This section fulfills the Organization requirement of the SWRCB Order.
2.0 Regulatory Requirements for Organization Element
The requirements of the General WDR for Wastewater Collection Agencies Sewer System Management Plan (SSMP) Organization element require as follows:
Table 2-1. Legally Responsible Official (LRO)
Name Position Phone Email
Nicholas Torstensen Deputy Public Utilities
Director
(559) 324-2662 [email protected]
2.1 Element 2 Appendix
Supporting information for Element 2 is included in Appendix A. This appendix includes the following documents:
1. Table of sewer staff names and phone numbers (updated as necessary).
The Plan must identify organizational staffing responsible and integral for implementing the local Sewer System Management Plan through an organization chart or similar narrative documentation that includes:
• The name of the Legally Responsible Official as required in section 5.1 (Designation of a Legally Responsible Official) of this General Order;
• The position titles, telephone numbers, and email addresses for management, administrative, and maintenance positions responsible for implementing specific Sewer System Management Plan elements;
• Organizational lines of authority; and
• Chain of communication for reporting spills from receipt of complaint or other information, including the person responsible for reporting spills to the State and Regional Water Boards and other agencies, as applicable. (For example, county health officer, county environmental health agency, and State Office of Emergency Services.)
Source: ORDER 2022-0103-DWQ
City of Clovis Sewer System Management Plan 11
2.2 Organization Discussion
This section discusses the organization and roles of wastewater collection staff, the authorized City representative to the State Water Resources Control Board, and key staff responsible for implementing and maintaining the SSMP.
Organization
The organization chart for the management, operation and maintenance of the City’s wastewater collection system is shown in Figure 2-1. The names and phone numbers of staff filling these positions are included in Appendix A.
Figure 2-1 Organization Chart of Sewer Staff
City Manager
Public Utilities
Director
Deputy Public
Utilities Director
Utilities Manager
Maintenance
Leadworker
Maintenance
Crew
Principal Utilities
Engineer
Construction
Manager
Engineering
Inspector
Supervising Civil
Engineer
Engineering
Technician
Assistant Public
Utilities Director
Planning and
Development
Services Director
City Engineer
Engineering
Inspector
City of Clovis Sewer System Management Plan 12
Description of General Responsibilities
City Manager – Provides policy direction.
Public Utilities Director - Implements City policy, establishes Public Utilities Department policy, plans department strategy, leads department staff, allocates resources , is responsible for preparing and overseeing the sewer master plan and delegates responsibility.
Deputy Public Utilities Director - Implements City and Public Utilities Department policy, oversees the Wastewater Division and Engineering and Technical Services section of the Public Utilities Department ; assists the Public Utilities Director in development of department plans, master planning and programs including the sewer operations and the capital improvement program, confers with engineering consultants, officials of other public agencies and other departments, is responsible for regulatory compliance, coordinates development and implementation of SSMP, oversees and coordinates sewer maintenance operations and meets and negotiates with outside agencies and the public.
Planning and Development Services Director - Implements City policy, establishes Planning and Development Services policy, plans department strategy, leads department staff, allocates resources and delegates responsibility.
Assistant Public Utilities Director - Implements Public Utilities Department policy, assists the Public Utilities Director in development of department plans , master planning and programs including the capital improvement program, confers with engineering consultants, officials of other public agencies and other departments.
City Engineer - Coordinates minor updates to wastewater system master planning documents due to development changes , manages the capital improvement delivery program in consultation with the Public Utilities Department . Is responsible for the development and updating of standard specifications and drawings for the City and is responsible for construction management of City and developer projects.
Principal Utilities Engineer – Provides technical advice and review related to sewer master planning, maintenance operations and regulations. Reviews project plans and specifications for public utilities projects, confers with engineering consultants, officials of other public agencies and other departments, provides support for regulatory compliance, assists with the development and implementation of SSMP.
Inspector - Ensures that new and rehabilitated sewer facilities meet City standards, works with City maintenance staff to respond to contractor emergencies.
Utilities Manager - Manages field operations and maintenance activities, provides information to upper management, prepares and implements contingency plans, supervises emergency response, reviews capital improvement and development plans for wastewater facilities, purchases equipment and trains field crews.
City of Clovis Sewer System Management Plan 13
Construction Manager and Engineering Inspector - Provides quality assurance for new and rehabilitated sewer facilities, acts as a liaison between the Public Utilities Department and the Planning and Development Services Department.
Supervising Civil Engineer – Provides technical advice and review related to sewer maintenance operations, regulatory compliance and regulations.
Engineering Technician - Updates the City’s GIS system for wastewater facilities.
Maintenance Leadworker - Coordinates field activities, leads field crews in maintenance activities and emergency response, investigates and reports SSOs.
Maintenance C rew - Conducts preventive and corrective maintenance activities, responds to notification of stoppages and SSOs and provide by-pass pumping. This crew consists of eight maintenance and senior maintenance workers and 2.25 utility workers.
There are 3 two-person cleaning teams, and 4.25 staff members that are utilized to video sewer mains, provide lift station maintenance and repairs and perform Underground Service Alert markings.
Authorized Representative
The City’s authorized representative in all wastewater collection system matters is the Deputy Public Utilities Director. The Deputy Public Utilities Director is authorized to certify electronic spill reports submitted to the State Water Resources Control Board.
The Utilities Manager is authorized to act in the absence of the City’s authorized representative.
The Utilities Manager and the Wastewater Maintenance Leadworker are authorized to submit SSO reports to the appropriate government agencies.
Responsibility for SSMP Implementation
The Deputy Public Utilities Director is responsible for implementing and maintaining all elements of this SSMP.
2.3 SSO Reporting Chain of Communication
Figure 2-2 contains a flowchart depicting the chain of communication for responding to and reporting SSOs, from observation of a SSO to reporting the SSO to the appropriate regulatory agencies. Table 2- 1 lists contact phone numbers for the parties included in the chain of communication. The SSO Reporting process is described in more detail in Element 6: Overflow Emergency Response Plan.
City of Clovis Sewer System Management Plan 14
Table 2-2. Contact Numbers for SSO Chain of Communication Contact Telephone Number
Deputy Public Utilities Director (559) 324-2662
Municipal Service Center (559) 324-2600
Police/Fire Dispatch (559) 324-2800
Sewer On Call Personnel (559) 324-2600
Utilities Manager (559) 324-2611
City of Clovis Sewer System Management Plan 15
Figure 2-2. SSO Response Chain of Communication
Observer
Public Utilities
Department
SCADA
Utilities
Manager
Maintenance
Leadworker
Maintenance Crew
On Call Personnel
Deputy Public
Utilities
Director
Fire Department
SSO Notification and
Reporting to Appropriate
Agencies
After hours answering service.
If hazardous substances
are involved.
City of Clovis Sewer System Management Plan 16
Element 3 – Legal Authority
This section of the SSMP provides documentation of the City of Clovis’ legal authority to regulate uses and discharges and regulate construction standards for sanitary sewers within the service boundaries. This authority includes the right to enforce violations.
3.0 Regulatory Requirements for Legal Authority Element
The requirements of the General WDR for Wastewater Collection Agencies Sewer System Management Plan (SSMP) Legal Authority element are as follows:
3.1 Element 3 Appendix
Supporting information for Element 3 is included in Appendix B. This appendix includes the following documents:
1. Fresno-Clovis Regional Sewerage System Joint Powers Agreement dated March 3, 1977
2. Addendum No. 7 – Fresno-Clovis Regional Sewerage System Joint Powers Agreement Dated March 1977 Pretreatment Program dated September 23, 2003.
3. City of Clovis Municipal code section 6.4 SEWAGE DISPOSAL.
4. City of Fresno Municipal code Article 3 SEWAGE AND WATER DISPOSAL.
5. City of Clovis Standard Specifications 2020 Section 64 SANITARY SEWER FACILITIES and Section 65 SANITARY SEWER FORCE MAINS.
The Plan must include copies or an electronic link to the Enrollee’s current sewer system use ordinances, service agreements and/or other legally binding procedures to demonstrate the Enrollee possesses the necessary legal authority to:
• Prevent illicit discharges into its sanitary sewer system from inflow and infiltration (I&I); unauthorized stormwater; chemical dumping; unauthorized debris; roots; fats, oils, and grease; and trash, including rags and other debris that may cause blockages; • Collaborate with storm sewer agencies to coordinate emergency spill responses, ensure access to storm sewer systems during spill events, and prevent unintentional cross connections of sanitary sewer infrastructure to storm sewer infrastructure; • Require that sewer system components and connections be properly designed and constructed; • Ensure access for maintenance, inspection, and/or repairs for portions of the service lateral owned and/or operated by the Enrollee;
• Enforce any violation of its sewer ordinances, service agreements, or other legally binding procedures; and
• Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.
Source: ORDER 2022-0103-DWQ
City of Clovis Sewer System Management Plan 17
6. City of Clovis Public Utilities Department CONFINED SPACE ENTRY PROCEDURE.
7. City of Clovis Utilities Ownership, Operation and Maintenance Policy 2006
8. Water and Sewer Repair Policy 1998
3.2 Legal Authority Discussion
The City of Clovis Municipal code chapter 6.4 covers sewage disposal within the City limits and approved applicants outside the City limits where sewer service is available.
Section 6.4.02 requires that every building or structure in which plumbing fixtures are installed and every premise having piping which conveys sewage or liquid water to a legal point of disposal shall be connected to the public sewer if available. The section forbids the disposal of sewage or other liquid wastes into any drainage system or property which is not connected to a public sewer.
The City of Clovis has a Joint Powers Agreement with the City of Fresno to provide for treatment and to provide the City’s pretreatment program . As a result , City Ordinance
6.4.15 Discharge prohibitions and industrial reporting requirements , refers to the City of Fresno Municipal Code which is adopted by reference. The Fresno Ordinance in Section 6-301. (c). indicates that Article 3 Sewage and Water Disposal, shall apply to the City of Fresno and to persons outside the city (Fresno) who are by contract, permit or agreement with the City, users of the C ity’s publicly owned treatment works ( POTW). Specific discharge prohibitions are included in Sec. 6-327 FMC.
Sewer connections and main construction are required to be inspected by the City and to be installed in conformance with standard specifications for sanitary sewers in the City per Section 6.4.04.
The Water and Sewer Repair Policy dated January 2, 1998 clarifies City responsibilities and private property owners’ responsibilities in regard to sewer pipes. The policy states that Sewer Mains shall be the responsibility of the City to maintain if they are located in the street right of way or in a dedicated easement to the City for utility purposes and if they are available for connection to by o ther property owners. Sewer Laterals shall be the responsibility of the property owner to maintain from the connection from a City sewer main to the building or point of use.
Utilities Ownership, Operation and Maintenance Policy for Private Development , dated April 4, 2006 is a successive policy to the Water and Sewer Repair Policy and states “Sewer service laterals connecting a user, whether a Private Development or a single family residence, to a City-owned sewer main located in public right of way or easement will remain under the ownership, operation and maintenance by the owner of the property being served, from the lateral’s connection point at the City sewer main to the building or other point-of-use.” For City maintained sewer mains a minimum of 15 feet wide easement is required per this policy.
City of Clovis Sewer System Management Plan 18
The City by reference to the City of Fresno Municipal Code has adopted a Fats, Oil and Grease Program titled FATS, OILS, & GREASE (FOG) CONTROL PROGRAM contained within The City of Fresno Municipal code article 3 section 6-321.1. This program requires a FOG Wastewater Discharge Permit for all food service establishments.
Enforcement of the ordinances related to sewage disposal is provided for in Clovis Municipal Code ( CMC) 6.4.18 Duty of enforcement , which by reference refers to the provisions and procedures in the Fresno Municipal Code. The City has the authority under Ordinance Section 6.5.110(b) to discontinue water service for noncompliance with any law regarding the disposal of water.
The City of Clovis Municipal code, section 6.4.17, indicates the officers, employees, and inspectors of the City shall have the right to enter upon the premises of any person at reasonable hours to inspect and determine whether the provisions of the ordinance are being violated.
City of Clovis Sewer System Management Plan 19
Element 4 – Operation and Maintenance Program
This section of the SSMP provides documentation of the City of Clovis ’ Operation and Maintenance Program. An essential element of this segment is the accurate mapping of the collection system and maintenance of the mapping system and its appurtenances.
4.0 Regulatory Requirements for Operation and Maintenance Program Element
The requirements of the General Waste Discharge Requirements (WDR) for Wastewater Collection Agencies Sewer System Management Plan (SSMP) Operation and Maintenance Program element are as follows:
The Plan must include the items listed below that are appropriate and applicable to the Enrollee’s system.
4.1. Updated Map of Sanitary Sewer System
An up- to-date map(s) of the sanitary sewer system, and procedures for maintaining and providing State and Regional Water Board staff access to the map(s). The map(s) must show gravity line segments and manholes, pumping facilities, pressure pipes and valve s, and applicable stormwater conveyance facilities within the sewer system service area boundaries.
4.2. Preventive Operation and Maintenance Activities
A scheduling system and a data collection system for preventive operation and maintenance activities conducted by staff and contractors.
The scheduling system must include:
• Inspection and maintenance activities;
• Higher-frequency inspections and maintenance of known problem areas, including areas with tree root problems;
• Regular visual and closed-circuit television (CCTV) inspections of manholes and sewer pipes.
The data collection system must document data from system inspection and maintenance activities, including system areas/components prone to root -intrusion potentially resulting in system backup and/or failure.
4.3. Training
In-house and external training provided on a regular basis for sanitary sewer system operations and maintenance staff and contractors. The training must cover:
• The requirements of this General Order;
• The Enrollee’s Spill Emergency Response Plan procedures and practice drills; • Skilled estimation of spill volume for field operators; and • Electronic CIWQS reporting procedures for staff submitting data.
4.4. Equipment Inventory
An inventory of sewer system equipment, including the identification of critical replacement and spare parts.
Source: ORDER 2022-0103-DWQ
City of Clovis Sewer System Management Plan 20
4.1. Updated Map of Sanitary Sewer System
The service area of the City of Clovis wastewater collection system contains a separate and independent storm water collection system. This storm water system is managed by a separate agency, the Fresno Metropolitan Flood Control District. This system includes the City within its geographic service area and also includes the City of Fresno and areas of Fresno County.
The City of Clovis began utilizing a Geographic Mapping System in the late 1990’s. The effort included the use of Global Positioning Satellite (GPS) technology to physically locate all City owned utility features. The Public Utilities Department employs one full time engineering technician dedicated to updating and revising the City’s Geographic Information System (GIS). The department’s engineering technician is responsible for updating wastewater and water plats. This includes new development tracts, C apital Improvement Program (CIP) projects, major facility upgrades, and revisions and corrections report ed by field maintenance staff. New developments and replacement projects require “as -built” plans to be issued to the City Planning and Development Services Department, Engineering section. As these plans are received, a copy is issued to the department engineering technician by the City engineering section. This GIS electronic map is considered the master copy of the wastewater collection system. As plat sections are updated the engineering technician prints and distributes the plat updates to management and maintenance personnel. The plat maps include the date of the update and features such as manhole numbers, pipe size, pipe type, pipe depth, and the direction of sewage flow. Each plat has a section number and the manholes within each section are based upon the section number. Access to GIS data is shared with Planning and Development Services Engineering staff.
4.2a. Preventive Operation and Maintenance Activities
The wastewater section maintains a collection system cleaning schedule for the entire system. The cleaning schedule is broken into cleaning routes; one route for each quarter mile square section. The cleaning route is based on the individual section plat maps.
The routes are designed to provide operators with a logical progression of cleaning within the section beginning with start manholes and working downstream. The cleaning routes include manhole numbers, pipe size and the length of each pipe run. The routes are printed and distributed to maintenance personnel assigned to sewer main line cleaning.
Upon completion the routes are turned into the leadworker. The routes are updated by the leadworker upon completion by the maintenance crew. Observations and recommendations from the notes section of the cleaning cycle are investigated by the leadworker who makes changes and updates to the cleaning cycle if necessary following confirmation of field observations. These changes are also relayed to the department engineering technician when map corrections are required.
City of Clovis Sewer System Management Plan 21
The City’s primary method for sewer line cleaning is high- velocity flushing. This work is routinely performed using three Vactor 2100- series combination vacuum/high- velocity cleaning trucks, which provide reliable and efficient system maintenance. In addition, one 2013 Camel combination truck is maintained as a backup unit to ensure operational continuity. Funding for the replacement of these specialized vehicles is provided through the Fleet Vehicle Replacement Fund, with monies budgeted annually and transferred accordingly. Replacement fund contributions are reviewed each year and adjusted as necessary to reflect anticipated true replacement costs, ensuring the long- term sustainability of the City’s sewer maintenance operations.
The department goal is to clean the entire system annually. Wit hin this goal are various levels of scheduled sewer line cleaning. Like most agencies , Clovis prioritizes frequent cleaning cycles based on operator experience, field observations, video inspections, blockages, pipe age, pipe size, and pipe material. The result is a monthly cleaning cycle for problem lines, a three month cleaning route, a six month cleaning route and the normal annual cleaning routes. The lines listed on the monthly problem line cycle are somewhat transitory as they are prime candidates for rehabilitation or replacement if physical or structural defects can be corrected thus elim inating the need for frequent maintenance.
The combination of monthly cleaning, three month cleaning, six month cleaning, and annual cleaning routes results in a total cleaning demand of approximately 450 miles of pipeline annually. Due to the overlap in cleaning schedules this is approximately 50 miles more than the nearly 400 miles of system pipeline.
The collection system includes six lift stations and two pumping stations. The two pump stations are the primary supply sources for the Sewage Treatment-Water Reuse Facility (ST-WRF). The ST-WRF was commissioned in 2009 for wastewater treatment. The six lift stations serve various sections of the collection system which cannot gravity flow due to geographic constraints. The maintenance section performs all routine checks and maintenance of all City lift and pump stations. Routine maintenance is scheduled three times a week . Routine maintenance has three layers of inspection increasing in depth and scope: daily, weekly, and monthly. All lift stations have pumping redundancy and critical lift and pump stations have backup generators for power outages. Operation and maintenance manuals for lift and pump stations are housed at the City Corporation Yard along with station design drawings.
4.2b. Rehabilitation and Replacement Plan
The City’s wastewater section has performed in house video inspections for over thirty years. The inspections are generally broken down into three categories: routine inspections, problem investigation, and engineering locating. The vast majority of completed video footage is the result of routine inspections. This activity is used to develop line replacement or repair projects for the City C apital Improvement Program.
Annually the section queries the video inspection software program for line segments with the greatest defects. These are reviewed for in house repair or CIP project candidates.
Videos for system problem investigation stem from reports from the cleaning personnel or from suspected discrepancies in new construction areas. Occasionally, the section
City of Clovis Sewer System Management Plan 22
also performs video inspections to locate sewer laterals for CIP projects or internal water projects. In addition to the in house inspections, all new developments are required to submit a video inspection recording and report for review prior to acceptance.
Since the year 2000 the department has made significant investments in its video inspection system. That year the City acquired a new self -contained video van from CUES Corporation. Since then the system has seen software and hardware upgrades including CUES Granite XP software in 2007 and new cameras. In 2017 the City acquired a new van and the latest Granite Net software and network hosting for staff access. This includes the ability to store acquired data on the City computer network for access by the Public Utilities Department as well as the Engineering unit. The City continues to update software as needed. In 2025 and 2026 the City contracted with a third party to assess trunk sewer mains.
The department has completed video inspection of all older sections containing vitrified clay pipe (VCP) and concrete pipe segments. These areas have received the greatest amount of inspections due to age and deterioration susceptibility. A portion of new plastic SDR 35 pipe lines have also been videoed since completion of the initial assessment in older sections. Inspections are systematically scheduled along with strategic selection of older re-inspections. In 2025, the department began inspections of trunk sewers.
Once the data is collected on system condition, projects are proposed for the Capital Improvement Program. Depending on the severity of the problem and funding availability they are prioritized and put into the five- year program. Funding for rehabilitation and replacement projects are included in the user fees for service. The fund balance is examined each year by looking at the current year expenses and the anticipated expenses for the next five years in the future. If the fund balance is projected to decline below bond reserve requirements a user fee increase is planned for implementation.
4.3. Training
Staff is trained when they first come to the section on each piece of equipment that they will be using and the safety aspect of the equipment. As new equipment is received all staff receives training on the equipment. Training is provided to staff on confined space entry, backhoe operation, camel operation, heat illness prevention, blood borne pathogens, defensive driving, lockout tagout and other topics per the Utilities Training Topics spreadsheet. Safety training is documented on the Employee Safety Orientation Form. Weekly tailgate meetings are documented on a sign in sheet . Training documentation forms are then entered into a database for all employee training called Safety Training.
Collection system training is provided for employees with presentations by training and equipment vendors, City staff, and through correspondence courses. Staff is encouraged and given goals of attaining collection system certification. Currently over half of staff is certified with the goal of all being certified.
City of Clovis Sewer System Management Plan 23
4.4. Equipment Inventory
The City owns one 4” mobile pump and one 6” mobile pump with both having a sound enclosure which can be set up for bypass pumping in the event of pump station failure.
However, all pump stations are designed with redundancy features. Each pump station has a minimum of two pumps which can each handle the full station flow. They normally rotate operation based on start s or run times so that each pump gets equal wear.
Additionally backup pow er is available at each site with the exception of the Gettysburg/Phillip Lift Station. The generators are exercised automatically on a routine basis in compliance with permit limits set by the San Joaquin Valley Air Pollution Control District.
The Clovis lift station pumps are standardized at the Peach/Stuart, Tollhouse/Helm , Gettysburg/Phillip, Helm/Holland, and the Sunnyside lift stations.
4.5 Element 4 Appendix
Supporting information for Element 4 is included in Appendix C. This appendix includes the following documents:
1. City of Clovis Wastewater Collection System Overview Map; including pump station and lift station service areas.
2. City of Clovis wastewater plat maps; covers all sections of service area.
3. Storm Drain System Map.
4. Cleaning Cycles.
5. Lift Station Sample Maintenance Log.
6. Utilities Training Topics.
7. Safety Training Report.
8. Employee Safety Orientation form.
9. Utilities Safety Meeting Attendance form.
10. Critical lift station and mobile equipment parts list.
11. Vehicle replacement schedule program.
12. Sample video inspection report.
13. Station B & E operations valve configurations mapping.
City of Clovis Sewer System Management Plan 24
Element 5 – Design And Performance Provisions
This section of the SSMP provides documentation of the City of Clovis ’ Design and Performance Provisions.
5.0 Regulatory Requirements for Design And Performance Provisions Element
The requirements of the General WDR for Wastewater Collection Agencies Sewer System Management Plan (SSMP) Design and Performance Provisions element are as follows:
5.1 Updated Design Criteria and Construction Standards and Specifications
The City has standard specifications for installation, rehabilitation, and repair of facilities.
The City’s wastewater utility standards, include standard detail design criteria, products, and installation procedures for wastewater facilities. For City Standard Drawings and Specifications information, please see Section 5.3 Element 5 Appendix.
5.2 . Procedures and Standards
5.2 a. Standards for Installation, Rehabilitation and Repair The City standard drawings and standard specifications were updated in 2020 and have had minor updates since then. The goal of the process was to update drawings and The Plan must include the following items as appropriate and applicable to the Enrollee’s system:
5.1. Updated Design Criteria and Construction Standards and Specifications Updated design criteria, and construction standards and specifications, for the construction, installation, repair, and rehabilitation of existing and proposed system infrastructure components, including but not limited to pipelines, pump stations, and oth er system
appurtenances. If existing design criteria and construction standards are deficient to address the necessary component-specific hydraulic capacity as specified in section 8 (System Evaluation, Capacity Assurance and Capital Improvements) of this Attachment, the procedures must include component-specific evaluation of the design criteria.
5.2. Procedures and Standards
Procedures, and standards for the inspection and testing of newly constructed, newly installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances.
Source: ORDER 2022-0103-DWQ
City of Clovis Sewer System Management Plan 25
specifications to include newer processes and technologies, create drawings and specifications where gaps existed, and to streamline both documents by making them more cohesive and consistent. The changes to the sewer section of drawings and specifications were minor in comparison to other sections. Staff from the Public Utilities and Engineering Departments worked together on the Standard Drawings and Standard Specifications. An external audit and review process was also employed utilizing a local consulting engineering firm as well as other independent consultants.
The drawings and specifications are referenced during the plan review process for new development and CIP projects. These documents form the basis for the City’s inspection and acceptance process for all projects . The City employs s tandard construction inspection practices for sewers including pressure testing, C CTV inspection, mandrel testing and backfill and compaction testing.
Rehabilitation and repair projects are subject to the City Standard Drawings and Standard Specifications. If rehabilitation and repair technologies are proposed for particular projects which are not included in the City Standard Drawings and Standard Specifications, they must be submitted to the City Engineer and P ublic Utilities Department management staff for review prior to acceptance. Acceptance is project specific and does not grant any overt or implied acceptance for any other projects.
5.2 b. Standards for Inspection and Testing of New, Rehabilitated, and Repaired Facilities.
All work constructed for the City of Clovis, whether new, rehabilitated or repaired, is inspected by the City of Clovis Planning and Development Services Department and Public Utilities Department.
5.3 Element 5 Appendix
Supporting information for Element 5 is included in Appendix D. This appendix includes the following documents:
1. City of Clovis Standard Specifications section 64 SANITARY SEWER FACILITIES.
2. City of Clovis Sewer System Standard Drawings.
City of Clovis Sewer System Management Plan 26
Element 6 – Spill Emergency Response Plan
This section of the SSMP provides documentation of the City of Clovis ’ Emergency Overflow Response Plan.
6.0 Regulatory Requirements for Spill Emergency Response Plan
The requirements of the General WDR for Wastewater Collection Agencies Sewer System Management Plan (SSMP) Emergency Overflow Response Plan element are as follows:
The Plan must include an up to date Spill Emergency Response Plan to ensure prompt detection and response to spills to reduce spill volumes and collect information for prevention of future spills. The Spill Emergency Response Plan must include procedures to:
• Notify primary responders, appropriate local officials, and appropriate regulatory agencies of a spill in a timely manner;
• Notify other potentially affected entities (for example, health agencies, water suppliers, etc.) of spills that potentially affect public health or reach waters of the State; • Comply with the notification, monitoring and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders; • Ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained;
• Address emergency system operations, traffic control and other necessary response activities; • Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system;
• Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State;
• Remove sewage from the drainage conveyance system;
• Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneficial uses in the receiving waters;
• Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery;
• Implement pre-planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior, during, and after a spill event; • Conduct post-spill assessments of spill response activities; • Document and report spill events as required in this General Order; and • Annually, review and assess effectiveness of the Spill Emergency Response Plan, and update the Plan as needed.
Source: ORDER 2022-0103-DWQ
City of Clovis Sewer System Management Plan 27
6.1 Element 6 Appendix
Supporting information for Element 6 is included in Appendix E. This appendix includes the following documents:
1. SSO data collection check list.
2. SSO field report.
3. SSO contact list.
6.2 Spill Emergency Response Plan Discussion
Utilities staff have developed a sanitary sewer overflow response plan which includes emergency response, spill containment, corrective actions, spill recovery, and agency reporting. The responding chain of command is addressed in section 2.4 of this document, including methods of contacting and dispatching responding personnel. This includes electronic SCADA system auto dialer and the use of an afterhours answering service to ensure a response 24 hours a day.
Field staff is trained in SSO response via internal training as well as training sessions provided by the California Water Environment Association. Section vehicles are equipped with SSO Field Reports and SSO contact lists. Operators are trained to deter mine the source of an overflow, location, SSO category, and log observations required for reporting. The priority of the first responder is to contain spill, if possible, by blocking any storm drains and/or building a dam to keep wastewater from spreading or entering a drainage channel or inlet. An accessible spill containment kit is located at the wastewater shop which includes items such as drain waddles, absorbents, and drain covers. The second on-scene person calls in a supervisor to complete a SSO report and any other personnel to assist with the SSO.
The supervisor will then serve as a scene coordinator and determine if additional City resources are required at the site for site security, public safety, or to mitigate other potential hazards. Evacuation coordination would be handled by City emergency services; Clovis Fire Department or Clovis Police Department. The supervisor will make a field determination of category 1, 2 or 3 SSO, proceed with reporting requirements, and determine the best approach to spill recovery and clean up. Additional Public Utilities personnel will be utilized for large overflows which require bypass pumping, traffic control, underground repair, or pump repairs.
The following is The City of Clovis , Wastewater Department’s field procedures when responding to a SSO. All City of Clovis wastewater employees have been notified and trained on the SSO procedures.
City of Clovis Sewer System Management Plan 28
1. ALWAYS NOTE TIME: RECEIVED CALL, ARRIVED ONSITE, OVERFLOW STARTED/STOPPED, CLEAN UP COMPLETED, ETC…
2. STOP SANITARY SEWER FROM ENTERING STORM SYSTEM: DO WHAT IS
NEEDED TO STOP THE INFLOW OF SEWER TO THE STORM SYSTEM, EXAMPLES – ABSORBENT, BLOCK DI’S, SET UP VACUUM TRUCK TO VACUUM UP SEWAGE BEFORE IT ENTERS STORM SYSTEM.
3. FIX CAUSE OF SSO: BLOCKED SEWER MAIN, LIFT STATION FAILURE, ETC…
4. WHEN OVERFLOW HAS STOPPED, PROCEED WITH CLEANUP/SANTIZE STREET, CURB AND GUTTER, DRAIN INLETS: USE A DISINFECTANT,
WASH DOWN STREET, AND VACUUM UP WATER BEFORE IT ENTERS
STORM SYSTEM. VACUUM AS MUCH SEWAGE AS POSSIBLE FROM
STORM INLET/CATCHBASINS.
5. START TO COMPLETE SSO REPORT FORM: DETERMINE AMOUNT OF WASTEWATER RELEASED FROM SANITARY SEWER SYSTEM. MANHOLE #’S, SIZE OF SEWER MAIN, LENGTH OF MAIN, DURATION OF OVERFLOW,
AMOUNT IN GPM (USE PICTURES AND/OR CHART)
6. DETERMINE CATEGORY 1, 2 OR 3 SSO
See attached Categories and Definitions
7. WITHIN 2 HOURS NOTIFY OES, COUNTY HEALTH DEPT, FMFCD, RWQCB OF A CATEGORY 1 SSO: INFORMATION IS ON THE “SSO NOTIFICATION CONTACT LIST”
8. CONTACT ANY OTHER AGENCIES AFFECTED BY SSO
9. WITHIN 3 DAYS FOR CATEGORY 1 AND 2 ONLINE DRAFT REPORT MUST BE COMPLETED; CATEGORY 3 MUST BE COMPLETED WITHIN 30
CALENDAR DAYS OF THE END OF THE MONTH IN WHICH SSO
OCCURRED.
City of Clovis Sewer System Management Plan 29
Element 7 – Sewer Pipe Blockage Control Program
This section of the SSMP provides documentation of the City of Clovis’ Fats, Oil, Grease (FOG) Plan.
7.0 Regulatory Requirements for Sewer Pipe Blockage Control Program
The requirements of the General WDR for Wastewater Collection Agencies Sewer System Management Plan (SSMP) Sewer Pipe Blockage Control Program element are as follows:
The City shall evaluate its service area to determine whether a Fats, Oil, Grease (FOG) Control Plan in needed for the City service area. If it is determined that a FOG program is not needed the City must provide justification as to why it is not needed. If Fats, Oil, and Grease are determined to be a source of collection system problems the City must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. The FOG control plan must include the following elements as the City deems appropriate:
The Sewer System Management Plan must include procedures for the evaluation of the Enrollee’s service area to determine whether a sewer pipe blockage control program is needed to control fats, oils, grease, rags and debris. If the Enrollee determines that a program is not needed, the Enrollee shall provide justification in its Plan for why a program is not needed.
The procedures must include, at minimum:
• An implementation plan and schedule for a public education and outreach program that promotes proper disposal of pipe-blocking substances;
• A plan and schedule for the disposal of pipe -blocking substances generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of substances gene rated within a sanitary sewer system service area;
• The legal authority to prohibit discharges to the system and identify measures to prevent spills and blockages;
• Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, best management practices requirements, recordkeeping and reporting requirements; • Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the fats, oils, and grease ordinance; • An identification of sanitary sewer system sections subject to fats, oils, and grease blockages and establishment of a cleaning schedule for each section; and • Implementation of source control measures for all sources of fats, oils, and grease reaching the sanitary sewer system for each section identified above.
Source: ORDER 2022-0103-DWQ
City of Clovis Sewer System Management Plan 30
(a) An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG;
(b) A plan and schedule for the disposal of FOG generated within the sanitary system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer service area;
(c) The legal authority to prohibit dischar ges to the system and identify m easures to prevent SSOs and blockages caused by FOG;
(d) Requirements to install grease removal devices such as interceptors, design standards for the removal devices, maintenance requirements, best management practice requirements, record keeping and reporting requirements; (e) Authority to inspect grease producing facilities, enforcement authorities, and whether the City has sufficient staff to inspect and enforce the FOG ordinance; (f) Identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section; and (g) Develop and implement source control measures for all sources of FOG discharged to the sanitary sewer system for each section identified in item (f) above.
7.1 Element 7 Appendix
Supporting information for Element 7 is included in Appendix F. This appendix includes the following documents:
1. City of Fresno Fats, Oil, Grease (FOG) Program.
2. City of Fresno Web Page for FOG Program
https://www.fresno.gov/publicutilities/sewer-wastewater/fats-oils-grease/
3. Industrial Pretreatment Program
4. Enforcement Response Plan
7.2 Fats, Oil, Grease (FOG) Control Plan Discussion
Historically the City of Clovis collection system has seen minimal impacts as a result of fats, oils, and grease discharges. The primary impacts have been to small diameter sewer mains, six and eight inches, as well as mains which serve high volume restaurants.
Impacts from FOG discharges are minimized through increased sewer line cleaning of these problem locations, routine video inspection to detect sewer main defects such as sags or off set joints which can contribute to the accumulation of grease, and the application of a FOG program. While the negative impacts of FOG have been small, the City of Clovis has partnered with the City of Fresno in utilizing Fresno’s FOG program and inspection process to control the impacts of FOG to the City’s collection system.
City of Clovis Sewer System Management Plan 31
As decades long partners in the Fresno-Clovis Regional Wastewater Reclamation Facility the two agencies have developed a pre-treatment partnership. Per the Joint Powers Agreement between the two agencies , the City of Fresno is designated as the lead agency to monitor pre-treatment wastewater operations including the dischargers of fats, oils, and grease. By agreement, Fresno will continue to provide Clovis with this service as Clovis’ waste water will continue to be treated at the Fresno- Clovis Regional Wastewater Reclamation Facility . The City of Clovis has adopted Fresno’s ordinance including the FOG program by agreement . Elements of this program include public education and outreach, facility inspections, and the legal authority of enforcement.
Included in the facility inspections is the right to view disposal records and physical inspection of onsite grease traps and interceptors. Legal authority of FOG control agents including the authority to prohibit discharges into the collections system and perform inspections is included in the City of Fresno FOG program in appendix F of this SSMP.
Requirements for onsite FOG control devices are set forth in the City site plan review process. During this process the Public Utilities Department along with the Planning and Development Services Department review and set conditions for the applications for use.
Standards for the construction of grease interceptors are included in the City Standard Drawings issued by the City Engineer. Internal devices are subjec t to the accepted Uniform Plumbing Code and subject to inspection by the City Building Division.
Sanitary sewer overflows including locations and causes are tracked by the City of Clovis Public Utilities Department. This data is contained on the City’s network pub under SSO events and on the California Integrated Water Quality System database. The cause and locations of SSOs are used to identify sections of the collection system which require more frequent cleaning as discussed in section 4.3 Operations and Maintenance of this SSMP.
City of Clovis Sewer System Management Plan 32
Element 8 – System Evaluation, Capacity
Assurance and Capital Improvements
This section of the SSMP provides documentation of the City of Clovis ’ System Evaluation, Capacity Assurance and Capital Improvements.
8.0 Regulatory Requirements for System Evaluation, Capacity Assurance and Capital Improvements
The requirements of the General WDR for Wastewater Collection Agencies Sewer System Management Plan (SSMP) System Evaluation, Capacity Assurance and Capital Improvements element are as follows:
The Plan must include procedures and activities for:
• Routine evaluation and assessment of system conditions; • Capacity assessment and design criteria;
• Prioritization of corrective actions; and
• A capital improvement plan.
8.1. System Evaluation and Condition Assessment
The Plan must include procedures to:
• Evaluate the sanitary sewer system assets utilizing the best practices and technologies available;
• Identify and justify the amount (percentage) of its system for its condition to be assessed each year;
• Prioritize the condition assessment of system areas that:
o Hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deficiencies; o Are located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas;
o Are within the vicinity of a receiving water with a bacterial-related impairment on the most current Clean Water Act section 303(d) List;
• Assess the system conditions using visual observations, video surveillance and/or other comparable system inspection methods;
• Utilize observations/evidence of system conditions that may contribute to exiting of sewage from the system which can reasonably be expected to discharge into a water of the State; • Maintain documents and recordkeeping of system evaluation and condition assessment inspections and activities; and
• Identify system assets vulnerable to direct and indirect impacts of climate change, including but not limited to: sea level rise; flooding and/or erosion due to increased storm volumes, frequency, and/or intensity; wildfires; and increased power disruptions.
8.2. Capacity Assessment and Design Criteria
City of Clovis Sewer System Management Plan 33
8.1 System Evaluation and Condition Assessment
In 2008 the Clovis Wastewater Collection System Master Plan Update Phase 2 (CWCSMP) was completed, and the most recent Phase 3 update was completed in 2017.
The CWCSMP is a culmination of a multi -phase project commenced in 1995 to update the City’s Wastewater Master Plan. It is designed to provide a course of action for the City of Clovis with respect to wastewater service needs in conformance with the current 2014 Clovis General Plan. The CWCSMP remains a living document in that there is the need for continued effort to modify and update the plan in response to ongoing community planning and development activity. The master planning process consisted generally of developing design criteria, defining wastewater service areas, developing wastewater The Plan must include procedures to identify system components that are experiencing or contributing to spills caused by hydraulic deficiency and/or limited capacity, including procedures to identify the appropriate hydraulic capacity of key system elements for:
• Dry-weather peak flow conditions that cause or contributes to spill events; • The appropriate design storm(s) or wet weather events that causes or contributes to spill events;
• The capacity of key system components; and
• Identify the major sources that contribute to the peak flows associated with sewer spills.
The capacity assessment must consider:
• Data from existing system condition assessments, system inspections, system audits, spill history, and other available information;
• Capacity of flood -prone systems subject to increased infiltration and inflow, under normal local and regional storm conditions;
• Capacity of systems subject to increased infiltration and inflow due to larger and/or higher - intensity storm events as a result of climate change;
• Increases of erosive forces in canyons and streams near underground and above - groundsystem components due to larger and/or higher-intensity storm events; • Capacity of major system elements to accommodate dry weather peak flow conditions, and updated design storm and wet weather events; and
• Necessary redundancy in pumping and storage capacities.
8.3. Prioritization of Corrective Action
The findings of the condition assessments and capacity assessments must be used to prioritize corrective actions. Prioritization must consider the severity of the consequences of potential spills.
8.4. Capital Improvement Plan
The capital improvement plan must include the following items:
• Project schedules including completion dates for all portions of the capital improvement program;
• Internal and external project funding sources for each project; and • Joint coordination between operation and maintenance staff, and engineering staff/consultants during planning, design, and construction of capital improvement projects; and Interagency coordination with other impacted utility agencies.
Source: ORDER 2022-0103-DWQ
City of Clovis Sewer System Management Plan 34
flow projections, analyzing and designing collection system pipelines, and summarizing results.
The CWCSMP was developed with a focus on major elements: Service Areas, Wastewater Flow Projections and Capacities, Collection System Analysis and Design, Master Plan Plats, Regional Trunk Sewer System Issues, Flow Metering of Clovis Trunk Sewers, and Major Elements of Clovis’ Wastewater System Infrastructure.
Certain elements of the CWCSMP are critical to the City’s SSMP as they focus on the areas of system evaluation and capacity assurance to measure current needs as well as design and build to meet future system demands.
8.2 Capacity Assessment and Design Criteria
Wastewater flow projections were determined for all areas within the Clovis Sphere of Influence new growth areas except for those planned for rural residential development or agricultural uses. Wastewater flow generation rates for the major land use categories were applied to projected development based upon planned uses from the Clovis General Plan. For each service area dischargi ng to the regional trunk sewer system , flows were calibrated using currently developed properties with metered flow at the trunk sewer discharge point. This provided the basis for calculations on future development.
Criteria for pipeline analysis and design were established, including hydraulic elements and pipeline depth limitations. A custom hydraulic computer model was developed to analyze the hydraulics of individual segments of the sewers, utilizing the establis hed hydraulic criteria. Existing sewers ten inches in diameter and larger (and some eight inch diameter sewers where necessary to assure adequacy of capacity) were analyzed. All proposed new major sewers were also analyzed and sized.
8.3. Prioritization of Corrective Action
A review of all SSOs occurring during the past ten years revealed none were caused by capacity or hydraulic conditions regardless of weather. If deficiencies are found in the system design or capacity, the City will prioritize replacement projects within the CIP budget.
8.4. Capital Improvement Plan Discussion
8.4.a. Capacity Enhancement Measures (Capital Improvement Plan) In those few segments where the standard analysis indicated apparent lack of capacity for planned build out flow in the existing sewer system, a more comprehensive analysis was performed. In most cases, calibration of the calculated existing flow to match the trunk sewer service area measured flow was sufficient to indicate adequate capacity for build out. In other cases, specific flow metering was performed at or near the site to
City of Clovis Sewer System Management Plan 35
confirm adequate capacity for build out flow. If these analyses failed to indicate adequate design capacity, the segment was noted on the CWCSMP as requiring upgrading within the City’s Capital Improvement Program (CIP).
8.4.b. Schedule
The CIP program is a five year plan that is updated annually with completed projects removed and new project requests added. Review of the current project prioritization is also included in the annual CIP project list review. A review of all SSOs occurring during the past ten years revealed none due to capacity or hydraulic conditions regardless of weather.
Staff from Fresno and Clovis annually coordinate maintenance and improvement projects to maintain Clovis’ capacity ownership in the t runk sewers downstream of the Clovis collection system and the Fresno- Clovis Regional Wastewater Reclamation Facility .
Additionally, in 2009 the City of Clovis began operation of the new Sewage Treatment – Water Reuse Facility with a phase one daily treatment capacity of 2.8 million gallons. The associated pump stations allow for the City to control and divert wastewater flows from its major trunk sewer to this new facility.
Flow capacity and flow evaluation are performed on all four major trunk sewers which serve the Clovis collection system. The metered data is used to monitor and measure capacity and to establish cost sharing for treatment at the Fresno -Clovis Regional Wastewater Reclamation Facility.
8.5 Element 8 Appendix
Supporting information for Element 8 is included in Appendix G. This appendix includes the following documents:
1. City of Clovis Sewer Master Plan.
2. CIP schedule for wastewater projects.
City of Clovis Sewer System Management Plan 36
Element 9 – Monitoring, Measurement and Program
Modifications
This section of the SSMP provides documentation of the City of Clovis ’ Monitoring, Measurement and Program Modifications.
9.0 Regulatory Requirements for Monitoring, Measurement and Program Modifications Plan
The City shall:
(a) Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities;
(b) Monitor the implementation and where appropriate, measure the effectiveness of each element of the SSMP;
(c) Assess the success of the preventive maintenance program; (d) Update program elements, as appropriate, based on monitoring or performance evaluations; and
(e) Identify and illustrate SSO trends, including frequency, location, and volume.
9.1 Element 9 Appendix
Supporting information for Element 9 is included in Appendix H. This appendix includes the following documents:
1. Customer Response System Form -
https://cityofclovis.com/government/customer-service/
2. Monthly Report Table
3. Budget Performance Measures
The Plan must include an Adaptive Management section that addresses Plan -implementation effectiveness and the steps for necessary Plan improvement, including:
• Maintaining relevant information, including audit findings, to establish and prioritize appropriate Plan activities;
• Monitoring the implementation and measuring the effectiveness of each Plan Element; • Assessing the success of the preventive operation and maintenance activities; • Updating Plan procedures and activities, as appropriate, based on results of monitoring and performance evaluations; and
• Identifying and illustrating spill trends, including spill frequency, locations and estimated volumes.
Source: ORDER 2022-0103-DWQ
City of Clovis Sewer System Management Plan 37
9.2 Monitoring, Measurement and Program Modifications Discussion
In order to measure the effectiveness of collection system operations, Public Utilities staff must monitor key system indicators and analyze these results. In place of a comprehensive computerized maintenance management system, the City utilizes various systems to monitor the collection system. Historically, sewer main blockages have been tracked in an annual log book format and were also included in the wastewater section of the Public Utilities Department monthly report. In order to have data in a more harvestable format, the Department logs, files, and stores SSO data electronically in the form of monthly reports within the Department and reports to City Council. The database format allows for the creation of standard reports for annual line blockages. The database fields are based upon data gathered for electronic reporting of Sanitary Sewer Overflows.
Citizen complaints and concerns are tracked through a Customer Relationship Management (CRM) program which is used by all City departments. This system captures complaints, catalogs them, and records staff responses in a format which allows access by employees as well as the reporting residents. Complaints are time stamped to also track and record the responsiveness of departments to the public. Custom reports can be ran randomly or scheduled to measure the volume of system complaints and the corresponding results. The system has been in place for ten years and has added a level of transparency and efficiency in matching problems to the appropriate work section. This system also provides feedback to the department by including an optional customer survey to grade the service the department provided.
The wastewater section also tracks work activity in the form of monthly reports. These reports are based upon data gathered daily by the section leadworker. This is where detailed data on sewer footage cleaning, lift station repairs, sewer line repairs, video inspections, and complaints are logged. This is largely tabular product ion data based upon the activities of section maintenance personnel. Sewer cleaning data is gathered from sectional cleaning routes developed upon the GIS system mapping for the collection system. In addition to cleaning sections, the D epartment also more frequently cleans particular routes which are considered problematic due to age, pipe material, condition, or the type of discharges contained in these segments.
Mobile equipment such as maintenance vehicles and high velocity cleaning/vacuum machines are maintained by the City’s Fleet Maintenance Department. The fleet section uses computer software to track vehicle maintenance repairs and expenses on all vehicles. This system includes an inventory of spare parts matched to specific vehicles.
A primary monitoring tool for the collection system is video inspection. The City has historically made significant investments in this technology. The City has owned Closed Circuit Television Inspection equipment for over thirty years. Lines are videoe d on a routine schedule to detect problems in their early stages as well as video inspecting in response to information gained from sewer cleaning crews. Line segments are scored
City of Clovis Sewer System Management Plan 38
according to the level of problems detected. The scoring allows problem lines to be queried for needed repair or increased cleaning. The City continues to make substantial capital investments in equipment and technology. In 2017 the City purchased a new video van and has made improvements in this system including acquiring the CUES Granite Net software. These recent improvements have included upgraded software to store video and reports in a digital format on the City’s network computer. The software upgrade included licensing to allow the City Engineering Division access to all data collected. This has enhanced the ability to plan and design sewer main replacement projects for the Capital Improvement Program. In 2025 the City contracted inspection work on the largest trunk sewer for a condition assessment. City staff have also been engaged in evaluating Artificial Intelligence software for sewer inspection assessment. The City continues to invest in new and replacement equipment to maintain sewers and improve redundancy. Since 2019 the department has purchased three new combination cleaning machines and increased staffing to operate equipment to meet the needs of new growth.
Effectiveness is also evaluated in the City’s annual budget. The budget includes performance measures for each department. These are broad goals which measure productivity, efficiency and effectiveness. The budget measures include such goals as sewer footage cleaning and limits on complaints and stoppages.
City of Clovis Sewer System Management Plan 39
Element 10 – Internal Audits
This section of the SSMP provides documentation of the City of Clovis’ Internal Program Audits.
10.0 Regulatory Requirements for Internal Program Audits
The City shall conduct periodic internal audits, appropriate to the size of the system and the number of Sanitary System Overflows. At a minimum, the City must conduct audits every three years and a report must be prepared and kept on file. The audit shall focus on evaluating the effectiveness of the SSMP and the City’s compliance with the requirements of the SSMP. The audit shall also include the identification of any deficiencies in the City’s SSMP and identify steps to correct such deficiencies.
10.1 Element 10 Appendix
There is no appendix associated with Element 10.
10.2 Internal Program Audits Discussion
The department shall conduct audits of the Sanitary Sewer Management System on a three year basis as required. The self audits will be conducted by the Utilities Manager with assistance from the section leadworker. The audit report will then be reviewed by the Deputy Public Utilities Director . The report will be presented in a format consistent with a department staff report and shall include a brief summary followed by significant system events, improvements, accomplishments, and deficiencies. A copy of the final bi- annual audit will be inc luded with the SSMP as an attachment. The schedule of the bi - annual internal audit report shall correspond with the completion schedule of the SSMP and be finished following the completion of odd numbered years. The primary method of notification on the progress or results of internal audits shall be the City of Clovis website.
Currently the City collection system does not include any satellite collection systems to include in the bi-annual audit.
The Plan shall include internal audit procedures, appropriate to the size and performance of the system, for the Enrollee to comply with section 5.4 (Sewer System Management Plan Audits) of this General Order.
Source: ORDER 2022-0103-DWQ
City of Clovis Sewer System Management Plan 40
Element 11 – Communication Program
This section of the SSMP provides documentation of the City of Clovis’ Communications Program.
11.0 Regulatory Requirements for Communication Program
The City shall communicate on a regular basis with the public on the development, implementation and performance of its S anitary Sewer Management Plan. The communication system shall provide the public the opportunity to provide input to the City as the program is developed and implemented. The City shall also create a plan of communication with tributary or satellite systems that are connected to the City’s sanitary sewer collection system.
11.1 Element 11 Appendix
Supporting information for Element 11 is included in Appendix I. This appendix includes the following document:
1. Public Utilities Wastewater Web Page
11.2 Communication Program Discussion
In the absence of satellite system partners, the communication plan of the City of Clovis SSMP focuses on the relationship between the City and its citizens. The primary tool of outreach will be through the City of Clovis website.
The Plan must include procedures for the Enrollee to communicate with:
• The public for:
o Spills and discharges resulting in closures of public areas, or that enter a source of drinking water, and
o The development, implementation, and update of its Plan, including opportunities for public input to Plan implementation and updates.
• Owners/operators of systems that connect into the Enrollee’s system, including satellite systems, for:
o System operation, maintenance, and capital improvement-related activities.
Source: ORDER 2022-0103-DWQ
City of Clovis Sewer System Management Plan 41
Section 12 – Plan Certification
This section of the SSMP provides documentation of the City of Clovis ’ Final Sewer System Management Plan Certification.
12.0 Regulatory Requirements for Plan Certification
The Sanitary Sewer Management Plan and the City’s program to implement the SSMP must be certified by the City to be in compliance with the requirements set forth above and must be presented to the City of Clovis Council for approval at a public meeting. The City shall certify that the SSMP, and subparts thereof, are in compliance with the general Waste Discharge Requirements within the required time frame. The City’s authorized representative must complete the certification portion in the on- line SSO database questionnaire by checking the appropriate milestone box, printing and signing the automated form, and sending the form to the State Water Board.
12.1 Section 12 Appendix
There is no appendix associated with Element 12.
12.2 Plan Certification Discussion
The City of Clovis Council first approved the SSMP as developed at a public meeting back on July 20, 2009. The Ci ty’s authorized representative complete d the certification in the on- line SSO database questionnaire by checking the appropriate milestone box, printing and signing the automated form, and sent the form to the State.
Report to the City Council
To: City Council
From: Planning and Development Services Department
Date: August 3, 2026
Staff: Marissa Parker, Associate Planner
Subject: Consider Approval - Res. 26-___, SPR2026-008, A Resolution of the City Council adopting a Class 32 Categorical Exemption from further environmental review under the California Environmental Quality Act and approving a site plan review for the site layout and design of the new City of Clovis Alternate Dispatch Center and associated site improvements located at 2288 Encino Avenue. City of Clovis, Owner and Applicant.
Recommendation: Approve
Attachments:
1. SPR2026-008 (Loma Vista Alt Dispatch) ATT 1 Res.___
2. SPR2026-008 (Loma Vista Alt Dispatch) ATT 2 Site Plan, Floor Plan, Landscape Plan, Renderings
3. SPR2026-008 (Loma Vista Alt Dispatch) ATT 3 Correspondence
Recommendation:
Staff and the Planning Commission recommend that the City Council approve a resolution of the City Council adopting a Class 32 Categorical Exemption from further environmental review under the California Environmental Quality Act and approving a site plan review for the site layout and design of the new City of Clovis Alternate Dispatch Center and associated site improvements located at 2288 Encino Avenue, subject to the conditions listed in Attachment 1A. City of Clovis, Owner and Applicant.
Executive Summary:
The City of Clovis ("City") is requesting approval of an SPR allowing the construction of a ±4,113 square foot Alternate Dispatch Center ("Dispatch Center") and associated landscape and site improvements on a ±0.58-acre portion of a ±2.78-acre parcel located at the northwestern corner of Loma Vista Parkway and Encino Avenue, as shown in Figure 1 below ("Project"). The Dispatch Center is proposed to be situated on the same property and adjacent to Clovis Fire Station 6.
Approval of this SPR will allow the City to begin construction design and improvements of the Dispatch Center consistent with the conceptual site plan provided as Attachment 2.
Background:
• General Plan Designation: Public/Quasi-Public Facilities • Specific Plan: Loma Vista Specific Plan
• Master Plan: Loma Vista Community Centers North and South • Existing Zoning: P-F (Public Facilities)
• Lot Size: ±0.58-acre portion of ±2.78 acre parcel
• Current Land Use: Partially developed with Fire Station 6 • Adjacent Land Uses:
o North: Commercial
o South: Park
o East: Very High Density Residential
o West: Public/Quasi-Public Facilities
• Previous Entitlements: SPR2008-10A/SPR2008-10A2, SPR2019-019, R2008-07/R2017-16, PM2018-08
The Project site is located on a ±0.58-acre portion of a ±2.78-acre parcel within the Loma Vista Specific Plan (LVSP) and the Loma Vista Community Centers North and South Master Plan (LVMP) areas of the City. The LVSP encompasses approximately 3,307 acres generally bounded by Bullard Avenue to the north, McCall Avenue to the east, Dakota Avenue to the south, and Locan Avenue to the west. At buildout, the LVSP envisions 10,714 dwelling units and approximately 29,000 residents, along with more than six (6) million square feet of non-residential development, 12,000 jobs, and 13,000 workers. As of April 2026, approximately 8,038 single-family and multi-family units have been constructed, and two (2) commercial centers have been constructed at the northwestern and southwestern corners of Shaw and Leonard Avenues.
To accommodate existing and future growth, a new dispatch center is needed to continue providing adequate safety services. Further, the LVSP anticipated that public facilities would be needed within the LVMP, and the subject property was designated as such, allowing the existing Fire Station 6 and this proposed Dispatch Center. This area is envisioned to have the greatest concentration of entertainment, shopping, public facilities, and social uses, including the Village Green Park, which was completed in 2024. The LVSP identified this general area as part of its Public & Quasi-Public Facilities Plan which was approved in 2003, then further supported in the adoption of the LVMP in 2009. The property has remained zoned P-F since approval of Rezone 2008-007 on March 12, 2009, based on the LVSP and LVMP.
SPR2026-008
The City requests approval of SPR2026-008 to construct a new Dispatch Center, including associated landscaping and site improvements, on property located at the northwestern area of Loma Vista Parkway and Encino Avenue. The Project site is currently zoned P-F (Public Facilities), which permits dispatch centers with an SPR subject to the recommendation by the Planning Commission and approval by the City Council. According to Table 2-8 in section 9.16.030 of the Clovis Municipal Code (CMC), as shown below, the following development standards would apply to the Project. The Project meets and/or exceeds these standards.
As shown in Figure 2, the proposed design includes a ±4,113 square foot Dispatch Center, with landscaping, parking, pedestrian improvements, gates, and fencing. Further details regarding circulation and parking, architecture and building height, landscape, and the operation of the building are provided below.
Architecture and Building Height
As shown in Figure 3, the Dispatch Center’s architecture is reflective of a “Santa Barbara” style, which is consistent with the thematic elements required in the LVSP. The overall height to the top of the structure would be 20 feet-6 inches, which is well below the 40-foot maximum height requirement.
The exterior would consist of neutral colors with a tile roof. The overall style would complement the character of the existing Fire Station 6 and the Loma Vista Marketplace Commercial Center currently nearing completion of construction, just north of the Project, at the southwest corner of Shaw and
Leonard Avenues.
Circulation and Parking
The Project would include twenty (20) vehicle parking spaces for staff behind the entry gate, and seven (7) diagonal stalls would be located along Encino Avenue. Per Chapter 9.32 of the CMC, public facilities do not have a required minimum parking standard. Rather, the number of required parking stalls shall be as established at the time of approval (see CMC, Table 3-12). The number of spaces proposed is generally consistent with the amount of parking other public facilities have and would be sufficient to accommodate staff.
The Project would also include pedestrian improvements such as sidewalks, a small plaza at the northeast corner of the site where a flagpole would be located, as well as perimeter landscaping. A standard sidewalk will be constructed along the project frontage at Encino Avenue, consistent with the LVSP and Fire Station 6.
Landscape
The Project would include landscaping surrounding the Project site in compliance with the City’s Water Efficient Landscape requirements. In general, the landscape would consist of a mix of drought- tolerant trees, shrubs, and plants, which will complement the existing landscaping at the Village Green, Fire Station 6, and the Loma Vista Marketplace Commercial Center.
Operations
The Dispatch Center will not be open to the public and will only be utilized by staff of the Clovis Police Department. As shown in the floor plan, attached as Attachment 2, the building includes a ±1,000 square-foot office space consisting of 14 desks for staff. Additionally, there is a ±1,130 square-foot training room, which will only be utilized by staff for training purposes. Designated spaces are proposed for information technology use, a Director’s office, and multiple storage spaces.
Additionally, a break room, lactation/quiet room, and exterior patio are proposed for staff use.
Review and Comments by Agencies
The Project was distributed to all City Divisions as well as outside agencies, including Caltrans, Fresno Irrigation District, Fresno Metropolitan Flood Control District, AT&T, PG&E, San Joaquin Valley Air Pollution Control District, State Department of Fish and Wildlife, and the County of Fresno.
Comments received are attached (Attachment 3) only if the agency has provided concerns, conditions, or mitigation measures. Routine responses and comment letters are placed in the administrative record and provided to the applicant for their records.
Public Meeting and Comments
Staff held two neighborhood meetings at Village Green Park for the Project to provide information to,
and allow for, an opportunity for questions from the public. The first meeting occurred on Tuesday, June 16, 2026, prior to the Planning Commission hearing on Thursday, June 25, 2026. The second meeting was held on Wednesday, July 8, 2026, prior to this City Council hearing. No members of the public attended either of the meetings, nor were any written comments received regarding the Project.
Planning Commission Meeting
On Thursday, June 25, 2026, the Planning Commission considered the Project, with staff presenting the Project alongside its recommendations and detailed information as described in the staff report.
Staff did not receive opposing comments from any of the surrounding property owners and no one spoke in opposition of the project during the hearing. After discussion, the Planning Commission recommended that the Council approve the Project with a vote of 4-0-1, with Commissioner Bedsted being absent.
California Environmental Quality Act
The City has determined that this Project is exempt from CEQA pursuant to CEQA Guidelines section 15332 (Class 32 – In-Fill Development Projects) and that the exceptions identified under section 15300.2 of the CEQA Guidelines would not be triggered as a result of the Project. The Class 32 categorical exemption exempts in-fill development projects that: (a) are consistent with the applicable land use designation, General Plan policies, and zoning; (b) are within city limits on a project site of no more than five (5) acres substantially surrounded by urban uses; (c) are located on sites with no value as habitat for endangered, rare, or threatened species; (d) would not result in significant effects relating to traffic, noise, air quality, and water quality; and (e) is located on a site that can be adequately served by all utilities. Based on staff’s review of the Project, the Project meets the parameters for a Class 32 categorical exemption. (Cal. Code Regs., Tit. 14, § 15332.)
As noted above, the Project site is a ±0.58-acre portion of an approximately ±2.78-acre parcel, which is within the Clovis city limits and is surrounded by other urban uses (i.e. residential and commercial uses, see Pub. Res. Code § 21072). The Project site poses no value as habitat for endangered or threatened species. Lastly, the Project would not result in any significant effects relating to traffic, noise, air quality, or water quality. The Project is an urban in-fill development and thus can be adequately served by all required utilities and public services.
The exceptions identified in CEQA Guidelines section 15300.2 identify further review of a categorical exemption by the Project’s potential to result in a cumulative impact, significant effect, or proximity to a scenic highway, location on or within the vicinity of a hazardous waste site, and/or the potential to negatively impact a historical resource. Based on staff’s review, these exceptions would not be triggered by the proposed Project. Therefore, a Notice of Exemption has been prepared and Staff will file the notice with the County Clerk if the Project is approved.
Consistency with General Plan Goals and Policies
Staff has evaluated the Project in light of the General Plan Land Use goals and policies. The following goals and policies reflect Clovis' desire to maintain Clovis’ tradition of responsible planning and well- managed growth to preserve the quality of life in existing neighborhoods and ensure the development of new neighborhoods with an equal quality of life. The goals and polices seek to foster more compact development patterns that can reduce the number, length, and duration of auto trips.
Goal 3: Orderly and sustainable outward growth into three Urban Centers with neighborhoods that provide a balanced mix of land uses and development types to support a community lifestyle and
small town character.
Policy 3.3 Completion of Loma Vista. The City prioritizes the completion of Loma Vista while allowing growth to proceed elsewhere in the Clovis Planning Area in accordance with agreements with the County of Fresno and LAFCo policies.
Goal 6: High quality emergency services that establish a real and perceived sense of safety and security for Clovis residents, businesses, and visitors.
Policy 6.1 Fire and police service. Maintain staffing, facilities, and training activities to effectively respond to emergency and general public service calls.
Policy 6.5 Public safety hot spots. Prioritize improvement and enforcement activities to minimize existing and prevent future public safety hot spots. Reevaluate siting and development standards for facilities that generate high demand for service calls.
Site Plan Review Findings
The findings required for approval of an SPR application and staff’s response to each of those findings are listed below (CMC § 9.56.040, subd. (E)):
1. Be allowed within the subject zoning district;
The proposed Dispatch Center is allowed within the P-F Zone District with an approved SPR.
This Project is intended to accommodate existing and future growth in the Loma Vista area, to ensure the City can continue providing adequate safety services.
2. Be in compliance with all of the applicable provisions of this Development Code that are necessary to carry out the purpose and requirements of the subject zoning district, including prescribed development standards and applicable design standards, policies and guidelines established by resolution of the Council;
The proposed Project was evaluated per the development standards and guidelines of the City’s General Plan and the P-F Zone District. The Project was found to be in compliance through formal routing and review by all internal departments and outside agencies.
3. Be in compliance with all other applicable provisions of the CMC; and The proposed design of the alternate dispatch center meets the development standards and provisions of the CMC, including but not limited to setbacks, height, color scheme and overall consistency with the existing design of the Village Green Park, Fire Station 6, and nearby commercial centers.
4. Be consistent with the General Plan and any specific plan.
The property was planned for Public Facilities with the adoption of the LVSP in 2003 and is zoned P-F (Public Facilities). There have been no alterations to the land use designation or zoning since the completion of the plan and is supported by the LVMP, which was approved in 2009. The Project is consistent with the General Plan and will support the Loma Vista area by providing orderly and sustainable growth and the completion of Loma Vista.
NOTICE OF HEARING
Property owners and residents within 850 feet notified: 25
Interested individuals notified: 2
Fiscal Impact:
Although the final costs associated with construction of the Project are being determined, the Dispatch Center will be funded through the General Fund.
Reason for Recommendation:
SPR2026-008 is consistent with the goals and policies of the General Plan, the CMC, and the P-F Zone District. Based on the required findings below, Staff is recommending that the City Council approve SPR2026-008.
Actions Following Approval:
Approval of this request will allow the City to begin construction design and improvements of the Dispatch Center.
Conflict of Interest:
None.
Attachment 1
RESOLUTION 26-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS ADOPTING A CLASS 32
CATEGORICAL EXEMPTION FROM FURTHER ENVIRONMENTAL REVIEW UNDER CEQA, AND APPROVING SPR2026-008 FOR THE SITE LAYOUT AND DESIGN OF THE NEW CITY
OF CLOVIS ALTERNATE DISPATCH CENTER AND ASSOCIATED SITE IMPROVEMENTS LOCATED AT 2288 ENCINO AVENUE
WHEREAS, The City of Clovis (“City”), 1033 Fifth Street, Clovis, CA 93612, applied for Site Plan Review (SPR) 2026-008 for the site layout and design of the new City of Clovis Alternate Dispatch Center and associated site improvements (“Project”) located at 2288 Encino Avenue in the City (Property); and
WHEREAS, the Planning Commission considered SPR2026-008 on June 25, 2026, and recommended the City Council’s approval of said Project; and
WHEREAS, the Planning Commission’s recommendations were forwarded to the City Council for consideration; and
WHEREAS, the City published notice of the public hearing in The Business Journal on Friday, July 17, 2026, mailed public notices to property owners within 850 feet of the Project site more than ten (10) days prior to the City Council meeting, and otherwise posted notice of the public hearing according to applicable law; and
WHEREAS, on August 3, 2026, the City Council duly conducted a public hearing and considered testimony and information received at the public hearing and the oral and written reports from City staff, as well as other documents contained in the Administrative Record, which are maintained at the offices of the City of Clovis Department of Planning and Development Services; and
WHEREAS, the City Council considered the California Environmental Quality Act (CEQA) analysis outlined in the staff report and elsewhere in the Administrative Record which determined the Project meets the requirements of a Class 31 (In-Fill Development Projects) Categorical Exemption pursuant to CEQA Guidelines section 15332, and would not trigger any of the exceptions listed under CEQA Guidelines section 15300.2; and
WHEREAS, the City Council has had an opportunity to review and consider the entire Administrative Record relating to the Project, which is on file with the Department, and reviewed and considered those portions of the Administrative Record determined to be necessary to make an informed decision, including, but not necessarily limited to, the staff report, the written materials submitted with the request, and all verbal and written testimony and other evidence presented during the public hearing, and the conditions of approval attached as Attachment A to this Resolution, which are incorporated herein by this reference (“Administrative Record”).
NOW, THEREFORE, BASED UPON THE ENTIRE RECORD OF THE PROCEEDINGS, THE CITY COUNCIL RESOLVES AND FINDS AS FOLLOWS:
1. The City Council finds that the Project is categorically exempt from further environmental review pursuant to CEQA Guidelines section 15332 and hereby adopts a Class 32 (In-Fill Development Projects) Categorical Exemption.
2. The City Council finds that the Project satisfies the required findings for approval of an SPR, as follows:
a. The Project is allowed within the subject zoning district;
b. The Project is in compliance with all of the applicable provisions of this Development Code that are necessary to carry out the purpose and requirements of the subject zoning district, including prescribed development standards and applicable design standards, policies and guidelines established by resolution of the Council;
c. The Project is in compliance with all other applicable provisions of the Clovis Municipal Code;
d. The Project is consistent with the General Plan and any applicable specific plan.
3. The bases for the findings are detailed in the August 3, 2026, staff report, the entire Administrative Record, as well as the evidence and comments presented during the public hearing which are hereby incorporated by reference.
4. The City Council hereby approved SPR2026-008.
5. The City Council could not make the findings necessary for approval of SPR2026-008 without the conditions of approval set forth in Attachment A to this Resolution.
* * * * * *
The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on August 3, 2026, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
DATED: August 3, 2026
______________________________ ______________________________ Mayor City Clerk
ATTACHMENT A
CONDITIONS OF APPROVAL
SPR2026-008
PLANNING DIVISION CONDITIONS
(Marissa Parker, Division Representative – (559) 324-2338)
1. Site Plan Review (SPR) 2026-008 allows for the site layout and design of the new City of Clovis Alternate Dispatch Center and associated site improvements located at 2288 Encino Avenue.
2. SPR2026-008 is granted per Attachment 2 of this SPR staff report.
3. All conditions of SPR2026-008 shall be placed in the building permit set prior to plan check submittal and the issuance of permits.
4. A signed “Acceptance of Conditions” shall be provided to the Planning Department within 30 days of the date of approval of the site plan review.
5. All plans submitted for building permits shall be consistent with the SPR2026-008 per Clovis Municipal Code (CMC) § 9.3.408, subd. (C)(1).
6. Any proposed future modifications not approved under SPR2026-008, such as building exteriors, parking and loading areas, fence/walls, and/or landscaping shall require a SPR amendment.
7. During construction, for safety purposes, the applicant and assigned contractors shall keep the public right-of-way clear of obstructions and provide for interim clean-up on a daily basis.
Development Standards
8. The Project shall conform to the development standards prescribed under the P-F (Public Facilities) Zone District and the Loma Vista Specific Plan:
• Front Setback – 10 feet from any residential district • Side Setback – 10 feet from any residential district
• Rear Setback – 10 feet from any residential district
• Maximum Height – 40 feet / 3 stories
Signage
9. All signage which are intended to be viewed from the outside shall require separate sign permits prior to installation.
10. HVAC and PG&E Utility Placement Considerations/Screening Requirements
11. All electrical and HVAC equipment shall be screened to the specifications of the Planning Department. If ground-mounted, applicant shall show methods proposed to architecturally integrate equipment locations, or show methods proposed to screen equipment using landscaping. Any roof-mounted equipment placements shall be completely screened from view and architecturally integrated into the roof using roof wells or continuous building
perimeter fascia screening. Any wall-mounted equipment shall be painted to match the exterior wall.
12. Roof access ladders shall be located within the interior of the building. Exterior wall mounted ladders are prohibited.
13. Future placement of roof-mounted equipment, which is not part of this site plan approval, may require amendment to this Site Plan Review.
14. Fire sprinkler risers shall be located within the interior of the building or located out of public view. Locations shall be approved by the Planning Department prior to the issuance of building permits.
15. All new utility lines serving the development shall be located underground.
Building Colors, Materials and Lighting Considerations
16. The design, colors, and materials of the proposed building shall be consistent with the approved elevations as part of Attachment 2.
17. All exterior lighting shall be directed away from residential properties and not interfere with the driving safety of vehicular traffic per Planning Division Standards.
18. All exterior light sources, including canopy, flood, and perimeter, shall be energy efficient, stationary, and shielded or recessed within the roof canopy to ensure that all light, including glare or reflections, is directed away from adjoining properties and public rights-of-way.
Parking, Loading, Circulation, and Storage
19. The Project shall provide 27 vehicle parking spaces, including 20 on-site perpendicular spaces and 7 diagonal stalls along Encino Avenue. Parking stalls shall be sized and striped per City standards.
20. All parking and loading areas shall be provided on site, except for the diagonal parking stalls indicated on the site plan.
21. Any landscaping or other objects shall be placed as not to cause interference within a 2-foot bumper overhang.
22. An accessible path from the front entrance of the Project to the City sidewalk shall be provided per accessibility regulations.
23. There shall be no storage of materials, supplies, or equipment in any area of the site except inside a closed building or unless properly screened per City standards.
Landscape
24. Landscaping shall comply with the City’s adopted Water Efficiency Ordinance.
25. Landscaping shall be installed per Attachment 2 of this SPR.
26. A six-inch (6”) high curb shall be installed around all planter areas adjacent to parking indicated on the approved site plan.
ENGINEERING / PUBLIC UTILITIES CONDITIONS
(Christopher Kelly, Engineering Representative - 324-2378) (Sarai Yanovsky, Public Utilities Representative – 324-2603)
Maps and Plans
27. The applicant shall submit separately to the City of Clovis Engineering Division, a set of construction plans on 24" x 36" sheets with City standard title block for all required improvements and a current preliminary title report. These plans shall be prepared by a registered civil engineer, and shall include a grading plan, landscape plan, a site plan showing trash enclosure locations and an overall site utility plan showing locations and sizes of sewer, water, storm drain, and irrigation mains, laterals, manholes, meters, valves, hydrants, fire sprinkler services, other facilities, etc. Plan check and inspection fees per City of Clovis Resolution No. 24-78 shall be paid with the first submittal of said plans. All plans shall be submitted at or before the time the building plans are submitted to the Building Division and shall be approved by the City and all other involved agencies prior to the release of any development permits.
28. Prior to the initial submittal of the improvement plans, the applicant shall contact Christopher Kelly at (559) 324-2378 to setup a coordination meeting (Pre-submittal Meeting).
29. Upon approval of improvement plans, the applicant shall provide the City with the appropriate number of copies. After all improvements have been constructed and accepted by the City, the applicant shall submit to the City of Clovis Engineering Division (1) digital copy to the City in PDF format of the approved set of construction plans revised to accurately reflect all field conditions and revisions and marked "AS-BUILT" for review and approval. Upon approval of the AS-BUILTs by the City, and prior to granting of final occupancy or final acceptance, the applicant shall provide to the City (1) digital copy in PDF format and two (2) bond copies.
General Provisions
30. The applicant shall pay all applicable development fees prior to the issuing of a building permit.
A preliminary estimate of fees is $11,155.50. A breakdown of this estimate is attached to these conditions for your information. Additional fees may be assessed and must be paid prior to issuance of subsequent development permits. NOTE: The fees given at this time are an estimate calculated using rates currently in effect. These rates are subject to change without notice and the actual amount due shall be calculated using fee rates in effect at the time of payment. Additional fees payable to the City or other agencies (FMFCD) may become due as supplemental information regarding the project is received by the City.
31. The applicant is advised that, pursuant to California Government Code, Section 66020, any party may protest the imposition of fees, dedications, reservations, or other exactions imposed
on a development project by a local agency. Protests must be filed in accordance with the provisions of the California Government Code and must be filed within 90 days after conditional approval of this application is granted. The 90-day protest period for this project shall begin on the “date of approval” as indicated on the “Acknowledgment of Acceptance of Conditions” form.
32. All reimbursement requests shall be prepared and submitted in accordance with the requirements of the current version of the “Developer Reimbursement Procedures”; a copy of which may be obtained at the City Engineer’s Office.
33. The applicant shall install all improvements within public right-of-way and easements in accordance with the City of Clovis standards, specifications, master plans, and record drawings in effect at the time of improvement plan approval.
34. The applicant shall address all conditions, and be responsible for obtaining encroachment permits from the City of Clovis for all work performed within the City's right-of-way and easements.
35. The applicant shall comply with the requirements of the local utility, telephone, and cable companies. It shall be the responsibility of the applicant to notify the local utility, telephone, and cable companies for the removal or relocation of utility poles where necessary. The City shall not accept first submittals without proof that the applicant has provided the improvement plans and documents showing all proposed work to the utility, telephone, and cable companies. All utility vaults in which lids cannot be sloped to match proposed finished grading, local utilities have 5% max slope, shall be located in sidewalk areas with pedestrian lids so the lid slope matches sidewalk cross slope.
36. All existing overhead and new utility facilities located on-site, within alleys, or within the street right-of-way along the streets adjacent to this development shall be undergrounded unless otherwise approved by the City Engineer.
37. The applicant shall contact and address all requirements of the United States Postal Service Clovis Office for the location and type of mailboxes to be installed. The location of the facilities shall be approved by the City Engineer prior to approval of improvement plans or any construction.
38. The applicant shall contact and address Caltrans requirements, and be responsible for obtaining encroachment permits from Caltrans for all work performed within the State right-of- way. The applicant will be required to mitigate impacts to State Highway facilities as determined by the City Engineer.
Dedications and Street Improvements
39. The applicant shall provide right-of-way acquisition, free and clear of all encumbrances and/or improve to City standards the following streets. The street improvements shall be in accordance with the City’s specific plans and shall match existing improvements. The applicant’s engineer shall be responsible for verifying the type, location, and grades of existing improvements.
a. Encino Avenue – Along frontage, improve with curb, gutter, sidewalk, drive approaches, 18’ of angled parking on the west side of the street, street lights, fiber optic conduit, and landscape strip.
40. The applicant shall remove or relocate any existing lot lines that conflict with any proposed or existing building footprint.
41. Applicant shall provide a dedication for a 10' public utility easement, where applicable, along all frontages or alternate widths approved by the utility companies.
42. If the applicant is required to make onsite ADA path of travel improvements, then the applicant may be required to remove and replace concrete improvements along the property frontage that do not meet current City of Clovis and ADA standards.
43. The applicant shall remove and repair all damaged or broken concrete improvements. The City Engineer may require the repair of additional improvements if they are damaged prior to occupancy.
44. The applicant shall obtain "R Value" tests in quantity sufficient to represent all public street areas, and have street structural sections designed by a registered civil engineer based on these "R Value" tests.
45. The applicant shall, at the ends of any permanent pavement abutting undeveloped property, install 2" x 6" redwood header boards that shall be placed prior to the street surfacing.
46. Standard barricades with reflectors shall be installed at ends of streets abutting undeveloped property and any other locations to be specified by the City Engineer.
Sewer
47. The applicant shall install sewer lateral or laterals for the development site and connect to City mains.
48. All existing sewer services that will not be used with this development shall be abandoned by cutting and capping the service at the right-of-way line.
Water
49. The applicant shall install a City standard water service of the necessary size for the development site and connect to City mains. Water services shall be grouped at property lines to accommodate automatic meter reading system, including installation of connecting conduit.
The water meter shall be placed in the sidewalk and not in planters or driveways.
50. The applicant shall install an approved backflow prevention assembly adjacent to the water meter and shall be tested by an approved AWWA certified tester within 5 days of installation with the results sent to the City Utilities Division.
Grading and Drainage
51. The applicant shall contact the Fresno Metropolitan Flood Control District (FMFCD) and address all requirements, pay all applicable fees required, obtain any required NPDES permit, and implement Best Available Technology Economically Achievable and Best Conventional Pollutant Control Technology to reduce or eliminate storm water pollution. Plans for these requirements shall be included in the previously required set of construction plans, and shall be submitted to and approved by the FMFCD prior to the release of any development permits.
52. Grade differentials between lots and adjacent properties shall be adequately shown on the grading plan and shall be treated in a manner in conformance with City of Clovis Standard Drawing No. M-4 as modified by the City Council. Any retaining walls required on-site or in public right of way shall be masonry construction. All retaining walls shall be designed by a registered Civil Engineer.
Irrigation and Landscaping Facilities
53. The applicant shall contact and address all requirements of the Fresno Irrigation District (FID).
This may include dedicating easements, piping or relocating any existing FID canals and ditches, replacing any existing irrigation piping, concrete lining or improving any existing canals, construction or reconstruction of any canals, culverts, and bridge crossings. Plans for these requirements and improvements shall be included as in the previously required set of construction plans and shall be submitted to and approved by FID prior to the release of any development permits. If an FID or private irrigation line is to be abandoned, the applicant shall provide waivers from all downstream users.
54. All existing agricultural irrigation systems either on-site or in public right of way, whether FID or privately owned, shall be identified prior to any construction activity on the site. Service to all downstream users of irrigation water shall be maintained at all times through preservation of existing facilities or, if the existing facilities are required to be relocated, the relocation and replacement of the existing facilities. It is the intent that downstream users not bear any burden as a result of development of the site. Therefore, the applicant shall pay all costs related to modification, relocation, or repair of any existing irrigation facilities resulting from or necessitated by the development of the site. The applicant shall identify on site plans and construction plans, all existing irrigation systems and their disposition (abandonment, repair, relocation, and/or piping). The applicant shall consult with the Fresno Irrigation District for any additional requirements for lines to be abandoned, relocated, or piped. The applicant shall provide waivers from all users in order to abandon or modify any irrigation pipelines or for any service interruptions resulting from development activities.
55. The applicant shall comply with the City of Clovis Water Efficient Landscape Requirements Ordinance.
Miscellaneous
56. The applicant shall modify and construct one (1) City of Clovis standard Type III trash enclosure (M-2 and M-3) including solid metal gates. Grease barrel enclosures shall be required for all grease producing businesses. The applicant shall provide paved access to
and from the trash enclosure that must be accessible between 6 a.m. to 2:30 p.m. on the day(s) of service. The solid waste collection vehicles shall not be required to backup to service the trash enclosure. The trash enclosure shall be positioned to have front loading solid waste vehicle access. The concrete pad shall be designed to accommodate for future grading of the alley. The concrete pad shall be inspected by the City prior to pouring of concrete. All access driveways to and from the trash enclosure shall be a minimum of 26’ in width with large turn radius. Trash enclosures shall be setback a minimum of 5’ from all driveways to minimize impact of gates left open and mitigate any visibility issues.
57. The trash enclosure shall be used only for trash and recycling bins. The applicant is prohibited from storing other items in the enclosure and storing trash or recycling bins outside the enclosure.
58. The applicant shall provide location and dimension of above ground utility boxes and risers with the location approved by the City.
59. The applicant shall install all major street monumentation and section corner monumentation within the limits of the project work in accordance with City Standard ST-32 prior to final acceptance of the project. Monumentation shall include all section corners, all street centerline intersection points, angle points and beginning and end of curves (E.C.’s & B.C.’s). The applicant/contractor shall furnish brass caps. The applicant shall require the surveyor/civil engineer for the development to notify, in writing, the City Engineer of any existing section corner, property corner or reference monuments damaged by the construction of improvements performed as part of the development. The applicant shall have all such monuments reset. A licensed land surveyor or civil engineer licensed to perform land surveying shall certify the placement of all required monumentation prior to final acceptance.
Brass caps required for installation of new monuments or replacement of existing monuments shall be provided by the contractor/applicant and approved by City prior to installation. Within five days after the final setting or replacement of all monuments has been completed, the engineer or surveyor shall give written notice to the City Engineer certifying that the final monuments have been set and that he has filed with the County Recorder all appropriate records of survey or corner records. Upon payment to the engineer or surveyor for setting the final monuments, the applicant shall present to the City Engineer evidence of the payment and receipt thereof by the engineer or surveyor.
60. A deferment, modification, or waiver of any engineering conditions will require the express written approval of the City Engineer.
61. All conditions of approval shall be fully complied with prior to issuance of a Certificate of Occupancy final acceptance.
FIRE DEPARTMENT COMMENTS
(Joshua Taylor, Fire Representative – 559-324-2205)
FIRE PROTECTION SYSTEMS
62. Fire Sprinkler Systems – 2,500 Square Feet Install an automatic fire sprinkler system in buildings exceeding 2,500 square feet in gross floor area, as per NFPA 13. When buildings have eaves or overhangs exceeding a distance of four feet from the wall or support, the gross