Coachella City Council
September 13, 2023

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 16
services, energy infrastructure and grid connectivity, and broadband or fiber connections.
• Basic infrastructure pre-development, construction, and planning for infrastructure to develop, protect, and access evacuation routes to and from CRC sites. • Local project planning activities that prepare community-prioritized project sites for development and future activation as CRCs including, but not limited to, development of CRC Emergency Plan and CRC Year-Round Community Resilience Plan. • Support costs to build and sustain local capacity of Project leads and Partners, including:
investments in partner and local staff development; purchase or usage of project planning and implementation tools; organizational capacity activities such as access to financial services or legal review; participation and/or partnership with existing workforce programs; and/or provision or referral of technical assistance for partners.

Applicants must include community engagement activities and address climate resilience in the proposal.

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 17
SECTION 5: IMPLEMENTATION GRANTS
CRC Implementation Grants will fund new construction and upgrades of facilities to serve as Community Resilience Centers, Campus Amenities that support use of the facility, and services and programs that build overall community resilience. The following section describes the program objectives, eligible implementation activities, key strategies, project requirements, and program evaluation for CRC Implementation Grants.

5.1 CRC IMPLEMENTATION GRANT PROGRAM

OBJECTIVES
At a high level, CRC Implementation Grants have the following objectives:
• Offer multi-benefit physical community-serving spaces, resilient to current and future climate hazards.
• Provide integrated delivery of essential services and programming to local communities during and following disasters, emergencies, and disruption events, including resources and assistance for folks experiencing and navigating post-disaster recovery, as well as year-round to address ongoing community needs and build community cohesion. • Integrate physical infrastructure projects with social infrastructure, through communitydriven partnerships and programming to increase climate resilience, expand economic opportunities, and reduce health, environmental, and social inequities across California. • Leverage and build a skilled, diversified, and trained workforce and promote local workforce development and training opportunities, with a focus on preparing community members for healthy, safe, and sustaining high-quality career pathway jobs in a future net zero carbon economy that are resilient to current and future climate change impacts.
• Build, strengthen, and sustain local leadership and grassroots engagement in civic and community development, and climate resilience awareness and activities.

The CRC program intends to balance both shorter-term emergency response needs, as well as longer-term ongoing community needs and services. These lists provide real-world examples from stakeholder input:

Examples of Shorter-Term Emergency Response
• Heating
• Cooling
• Food distribution
• Personal Protective Equipment (PPE) distribution, COVID-19 testing and vaccinations

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 18
• Backup power, electricity, water, and broadband
• Emergency preparedness presentations and trainings
Examples of Ongoing Community Needs and Services
• Workforce development, education, and training opportunities • Small business incubation
• Community garden
• Community meetings and celebrations
• In-language programs and youth/senior services
• Service provision, such as healthcare services

5.2 ELIGIBLE IMPLEMENTATION ACTIVITIES
CRC Implementation Grants will provide funding for implementation of Capital Projects, as well as Community Resilience Services and Programs.

Capital Projects
CRC Facility Construction and Retrofits
Activities related to direct construction, retrofits, and other upgrades to the CRC Facility itself, such as pre-construction, energy audits, direct construction costs, and building rehabilitation.

Activities may also include development of basic environmental infrastructure that will support CRC Facilities, including water supply and wastewater services.

Campus Amenities
Activities related to construction or improvements to amenities located at the CRC Facility that strengthen the local community’s resilience to climate and other disasters, such as installing rain gardens or planting shade trees.

Community Resilience Services and Programs
Services and programs that operate out of the CRC Facility that build community resilience and encourage year-round use of the CRC Facility, in addition to use during emergency activations.

Services and programs funded by the CRC grant must be available to the public. (See Appendix D: Examples of Eligible Activities for further examples.)

5.3 IMPLEMENTATION STRATEGIES
To achieve the CRC Implementation Grant Program Objectives, each CRC proposal must include at least four (4) of the strategies listed below. These strategies are modeled from other SGC programs, integrated with robust stakeholder input, and intentionally bridge both physical infrastructure and social infrastructure. This approach is intended to provide local communities

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 19
maximum flexibility to self-determine and thoughtfully select strategies to best meet local context, priorities, and needs.

Example activities listed under each strategy below are intended to: illustrate the overall logic of the seven (7) strategies; demonstrate how each strategy encompasses both physical infrastructure and social infrastructure activities; and model a comprehensive and holistic approach to both climate resilience and community resilience. Each activity must be based at or out of the CRC Facility and/or CRC campus.

Note: The examples listed below are non-exhaustive lists. Additionally, activities under these strategies may overlap. (See Section 7.1: Eligible and Ineligible Costs; Section Appendix D:

Examples of Eligible Activities for further detail.)
Strategy 1: Energy Resilience
Build or enhance the CRC’s capacity to prepare for and withstand energy-related disruptions, improve overall energy efficiency, and provide energy access and resources to local community during emergency activations and year-round.

Examples of Capital Project Activities
Solar photovoltaic (PV) installation and associated roof upgrade costs; islanded microgrids with renewable energy generation and storage; energy infrastructure, energy efficiency upgrades and building envelope strengthening, including window and sealant upgrades; battery storage; fuel-switching, appliance electrification and associated electrical upgrade costs Examples of Community Resilience Services and Programs Activities Flyer distribution on energy rebate programs; case management and enrollment of community members in weatherization and energy-assistance programs; information on programs like Medical Baseline, if applicable
Strategy 2: Water Resilience
Build or enhance the CRC’s capacity to prepare for and withstand water-related disruptions, improve overall water efficiency, and provide water access to local community during emergency activations and year-round.

Examples of Capital Project Activities
Water efficiency and appliance upgrades like low-flow toilets, urinals, dishwashers, aerosols, showers, and laundry facilities; water filtration, water purification, and well water filtering; replacement of on-site vegetation with low-water uses and drought-resistant landscaping and irrigation system; low-impact development (LID) measures (e.g., bioretention facilities, rain gardens, rain barrels and rain catchment systems, and permeable pavements)

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 20
Examples of Community Resilience Services and Programs Activities Culturally and linguistically appropriate education and materials around water purification, water conservation, and drought-resistant activities; case management and enrollment support for rebate or financial support programs relating to low-water or low-impact development improvements
Strategy 3: Air Quality and Public Health
Build or enhance the CRC’s capacity to provide clean air during emergency activations and yearround; equip local communities with resources, information, and trainings on public health and extreme weather conditions, including extreme heat; and support social cohesion and community resilience.

Examples of Capital Project Activities
Filtration upgrades to heating, ventilation, and cooling (HVAC) systems; HVAC system replacement; air filtration and purification appliances; outdoor cooling solutions and heatreflective measures; passive cooling retrofits and fans; equipment for public health, COVID-19 related needs, and airborne pathogens; indoor and outdoor air monitors Examples of Community Resilience Services and Programs Activities Culturally and linguistically appropriate education on: heatstroke and other heat-related illnesses and hypothermia and other cold-related illnesses; programs tracking indoor and outdoor air quality, asthma, and public health impacts; community and cultural meetings focused on building local social cohesion and community trust; peer-support networks and services to increase social cohesion and connectedness (e.g., promotora programs, service navigator positions); mutual-support networks and services Strategy 4: Nature-Based Solutions and Food Security
Build or enhance the CRC’s capacity to provide food during emergency activations and yearround; develop or strengthen nature-based solutions to mitigate climate impacts; and provide resources, information, and trainings for local community members on nature-based solutions and healthy foods.

Examples of Capital Project Activities
Urban forestry and community greening; vegetation management; permeable surfaces; conversion to climate-smart landscaping; land acquisition for defensible space and naturebased solutions, including outdoor recreation; community gardens and localized food production; commercial kitchen, food processing, refrigeration, storage, and distribution; livestock grazing in open space

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 21
Examples of Community Resilience Services and Programs Activities Cooking and gardening classes; wildfire management trainings; climate-smart landscaping education; resources and trainings on maintenance of defensible space around homes; agricultural and healthy food educational opportunities for children and community members Strategy 5: Emergency Preparedness and Critical Communications Build or enhance the CRC’s capacity to prepare for and withstand emergency activations; develop and strengthen local critical communications infrastructure and networks; and provide local community with resources, information, and trainings for emergencies and critical communications.

Examples of Capital Project Activities
Seismic retrofits to CRC Facility; installation of broadband and critical communications services and associated upgrades
Examples of Community Resilience Services and Programs Activities Community emergency response team (CERT) and first aid trainings; community-led emergency management, response, and recovery planning and functions; disaster and evacuation planning and education; food, water, PPE, and disaster preparedness kits distribution; portable options like radios and hotspots; development of local phone trees and other measures for emergencies; information on existing emergency alert systems and development of early notification emergency process for priority populations, especially those with disabilities; creation and distribution of in-language pamphlets and multimedia communications on extreme heat, climate, and other emergencies; disaster preparedness trainings, including wildfire evacuations and extreme heat events
Strategy 6: Mobility and Access
Build or enhance the CRC’s capacity to serve local community members, particularly priority populations, effectively and adequately during emergency activations and year-round; develop or strengthen accessible transportation options to the CRC Facility; and enhance mobility options for local communities.

Examples of Capital Project Activities
Public transit service extension connected to CRC Facility; bus stop addition; mobile units and shuttles for Access and Functional Needs (AFN) communities, especially older adults, people with disabilities, and transit-dependent community members; purchase and maintenance of electric vehicle (EV) fleet that is wheelchair/motorized scooter accessible based at CRC Facility; EV charging infrastructure; closing gaps in bike and pedestrian network within 1 mile of CRC

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 22
Facility (bike lanes, sidewalks); EV car-share; accessible signage, such as for accessible parking and accessible routes
Examples of Community Resilience Services and Programs Activities Development of flexible transit services and programs, including paratransit and vanpools; micro-mobility programs (e.g., bike and electric bikeshare); culturally and linguistically appropriate training on electric vehicle, car-share use, bicycle use and enrollment; safety education programs for active transportation
Strategy 7: Workforce Development, Education, and Training Build or enhance the CRC’s capacity to provide local workforce development trainings; develop and provide workforce opportunities and support relevant to local community members’ strengths, priorities, and needs; and equip local communities with increased access to leadership and advocacy, civic engagement, jobs and careers, and other economic opportunities.

Examples of Capital Project Activities
Construction and renovation of classrooms and/or training areas for specific workforce training programs; purchase and maintenance of computer labs
Examples of Community Resilience Services and Programs Activities Trainings on outdoor workers’ rights and protections, especially during poor air quality and extreme heat events; General Educational Development Test (GED), solar installation, and other certification programs based at the CRC Facility; local training programs like community health worker certification programs, classes and networking for contractors and other workers; CRC facility equipment trainings, including broadband maintenance, to build local staffing capacity; workforce training for careers in urban forestry, urban agriculture, and ecological restoration; computer literacy classes; entrepreneurship and small business incubation programs; leadership development programs to build local grassroots leadership; career fairs and recruitment opportunities

5.4 IMPLEMENTATION PROJECT REQUIREMENTS
While the strategies and associated eligible activities are intended to provide Applicants with maximum flexibility to best achieve local community priorities, SGC is setting requirements for completed CRC Implementation Grant Projects. By conclusion of CRC Implementation Grant award terms, each CRC Project must meet these baseline requirements. Communities are strongly encouraged to include additional features listed below.

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 23
CRC Facility Requirements
All CRC Projects must involve a physical building. The CRC program cannot fund upgrades only to an outdoor space, although improvements to an outdoor space may be eligible in combination with the physical CRC Facility, like a local community center.

By the end of the CRC Implementation Grant award term, all CRC Facilities must meet the required functions and features below.

Projects located in rural communities18 for whom these requirements present a hardship may request modifications, with justification, for asterisked (*) functions or features below. In these cases, Applicants must name the asterisked function or feature, provide context for the specific hardship, propose a relevant and feasible modification, and submit a request to staff. Staff will review such requests on a case-by-case basis.

For example, broadband connectivity in rural communities may depend on external factors beyond the scope or an Applicant’s control. A relevant and feasible modification to the broadband requirement could include high-speed internet access in the CRC Facility by end of grant term, in addition to purchase and/or maintenance of hotspots, satellite and ham radios, phone trees, and provision of computer access and digital literacy trainings and resources at the CRC Facility.

A. Required Functions of Community Resilience Centers
All CRCs must be:
• Open and accessible to the public and offer Community Resilience Services and Programs year-round to community members19;
• Able to be activated seven (7) days per week for heat waves and other climate emergencies that do not require overnight sheltering; and • Able to be activated for overnight-shelter 24/7 during larger-scale climate emergencies OR able to coordinate transport of community members to an identified nearby evacuation shelter.

CRCs that will provide overnight-shelter during disasters must demonstrate ability to meet the following functions through:
a) inclusion of these functions on-site at the CRC facility itself; OR b) inclusion of these functions through pre-identified and planned local partnerships that will provide these services at a nearby site or through portable options brought in during an emergency:
18 Please see Appendix A for CRC program definition for “rural communities.” 19 AB 211 (Committee on Budget and Fiscal Review, Chapter 574, Statutes 2022). <https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=202120220AB211>

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 24
o Space and supplies needed for people to sleep
o Pet-sheltering*
o Food distribution or space for food preparation and storage o Showers and ADA-compliant showers*
o Refrigeration for medicines
o Laundry*
o Portable restrooms in the event of water disruptions* All proposed CRC Project components will be subject to all applicable local, state and federal codes and regulations necessary to enable their use for the purposes listed above.

Facilities owned or operated by public entities must include the public agency on the application or provide a letter of commitment to enter into an executed agreement with that public agency for the completion of the facility upgrades for which funding is sought by the time the Grant Agreement is signed.

B. Required Features of Community Resilience Centers
The facility serving as the resilience center should have capabilities and features that enable the site to be activated for a range of climate and other emergencies. These include:
• ADA-compliant facilities (see ADA Checklist for Emergency Shelters) • Gender-neutral restrooms
• Heating, Ventilation, and Air Conditioning (HVAC) System • Air filtration system (MERV 13 at minimum)
• Broadband access*
• Backup power generation and/or battery storage*
• Device charging capabilities for cell phones, personal communications devices, medical devices, power wheelchairs, and other assistive devices and technology* • Drinking water stored on-site with a plan for re-supply Optional Features of Community Resilience Centers
Applicants should also consider facility elements that encourage social cohesion, service delivery, and disaster preparedness, such as: child-care spaces; computer labs; conference rooms; community activity rooms; classrooms; group gathering space to broadcast, display, or share information; medical facilities/resources (medical, behavioral, dental); and outdoor spaces for community programming, food production, and nature-based solutions such as groundwater recapture.

C. Required Provision of Services and Use as Community Resilience Center The facility must remain dedicated to use as a Community Resilience Center for a minimum of 15 years. All awarded Applicants will be required to produce either a recorded deed restriction

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 25
or a Memorandum of Unrecorded Grant Agreement by the end of the grant term. This will apply to both leased and owned facilities. (See Section 8: Program Thresholds for additional requirements.)
Grantees must offer Community Resilience Services and Programs until the completion of the CRC grant term.

CRC Required Plans and Processes
Applicants and Partners must provide draft CRC Emergency Plans and Year-Round Community Resilience Plans upon time of application. SGC will provide templates for draft plans with applications. Once awarded, Grantees and Partners will continue to develop their plans.

Finished CRC Emergency Plans and Year-Round Community Resilience Plans are due by end of CRC Implementation Grant award term.

A. CRC Emergency Plans
Draft CRC Emergency Plans must contain detail on processes and procedures that will take place to: a) activate the CRC facility in response to an emergency to provide weather respite and/or overnight-emergency shelter (if applicable), and b) evacuate the facility if there is an imminent emergency or hazard. These should align with local relevant emergency planning documents including the General Plan Safety Element, Local Hazard Mitigation Plan, and/or County Emergency Operations Plan, at minimum.

Completed CRC Emergency Plans will be due at the end of the grant term and must include all of the following components:
• Emergency communications plan, with a focus on priority populations • Energy resilience plan for backup power during emergencies and renewable energy generation
• Mobility plan to transport community members to and from the CRC Facility, as well as alignment with or connection to identified accessible evacuation routes • How Applicants will work with relevant emergency response organizations including, but not limited to: the jurisdiction’s Office of Emergency Services, local hospitals or other healthcare providers, utility operators, and social service and volunteer agencies that provide direct service and relief
• Agreements and processes that ensure the CRC will be able to be activated in the case of an emergency (including triggers for emergency situations), processes for activating the center during an emergency, and defined roles and responsibilities of the different organizations involved
• A procedure for receiving and swiftly resolving requests for reasonable modification or accommodation from people with disabilities, resolving any uncertainty in favor of accessibility

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 26
All plans must specifically consider how they will serve priority populations and other vulnerable community members. Plans should also consider any anticipated growth in population or density in the communities the CRC will serve, including accounting for population growth due to planned housing development.

Plans should detail any existing or planned shared use agreements for use of the CRC Facility by any organization, including disaster-related relief groups and any local, State, Federal, or Tribal agency in the case of a disaster.

CRCs must coordinate with their County Office of Emergency Services, or the relevant departments responsible for emergency management and planning for the County, to determine procedures for emergency activation. This coordination will be a required and ongoing component throughout the CRC Implementation Grant term. Applicants must demonstrate that they have sent a Notice of Intent to Apply to the County that the CRC is located in. At the time of application, all that is required for CRCs where the County is not a Lead Applicant or Co-Applicant is a copy of a communication sent notifying the relevant County Office of Emergency Services office of their intent to apply. (See Section 9.2: Application Components)
By the end of the grant term, for CRCs where the County is not a Lead Applicant or CoApplicant, Grantees will be required to submit signed Letters of Commitment or a Memorandum of Understanding/Agreement (MOU/MOA) with County entities detailing emergency activation procedures for the CRC or that identifies the CRC as a shelter resource in a county/regionally developed Emergency Operations Planning (EOP) document. In the case that a Grantee is unable to provide a Letter of Commitment or MOU/MOA, SGC staff will maintain the ability to field requests for alternative means of demonstrating compliance with this requirement.

Note: Projects located on Tribal trust land will not be required to coordinate with County Office of Emergency Services.

B. CRC Year-Round Community Resilience Plans
Applicants and Partners must provide a draft CRC Year-Round Community Resilience Plan, outlining proposed Partners, strategies, and activities to ensure CRCs are used year-round, not only during emergencies. Likely components here include services and programs, community events and trainings, and other related activities to ensure the CRC Facility functions as a community-serving location.

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 27

5.5 IMPLEMENTATION PROGRAM EVALUATION
CRC Implementation Grantees must each work with a third-party independent program Evaluator to provide project-related data. In partnership with SGC staff, the Evaluator will develop a statewide program evaluation framework and work with grantees to identify indicators for tracking and monitoring for their project. Once an overall CRC program evaluation framework is developed, in partnership with SGC and grantees, the Evaluator will produce templates to grantees.

The evaluation will seek to provide specific, measurable outcomes achieved by the program that will provide lessons learned and potential recommendations for overall program improvement and insights for future CRC funding rounds, as well as related climate resilience and community resilience funding opportunities. Given CRC program design and objectives, the Evaluator will also closely assess ability to serve priority communities statewide and priority populations at the neighborhood-scale. SGC staff will ensure the Evaluator only collects and shares information and data as appropriate, while respecting confidentiality and sensitivity of demographic information.

The CRC program Evaluator may also support grantees on some reporting, administrative, and communications activities as appropriate. At minimum, CRC program outcomes and evaluation will be reported to SGC staff, the SGC Council, and the Legislature.

The program evaluation will consider, at minimum:

Impact on Climate Resilience – Grantees will need to work with the Evaluator to collect and report on data that will allow them to assess how the CRC Project, space, and resources strengthen local resilience to climate change impacts. This will include a wide range of applicable climate change impacts, including drought, floods, extreme heat, sea level rise, and wildfires. Evaluation will assess the efficacy of the CRC Project, space, and resources at preparing for, responding to, and recovering from climate impacts, through both the Capital Projects included (such as structure hardening, energy backup systems, or transit vehicles used to bring people to the CRC during disasters), as well as the Community Resilience Services and Projects (such as food and water distribution during and after a climate disaster).

Impact on Community Resilience – Grantees will need to work with the Evaluator to collect data that will allow them to assess how the CRC Project, space, and resources impact local community resilience. This may include, but is not limited to, information on: social cohesion, health impacts, economic opportunities, and civic engagement and participation.

Metrics will be collected on usage of the Community Resilience Center in assessing impact of both climate resilience and community resilience. Grantees will need to provide CRC Facility

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 28
usage information. This may include but is not limited to: how many people visit the CRC Facility, general information on county of residence, the purpose for attending, and the resource utilized. Usage data will examine CRC Facility usage year-round, as well as during disruptions and disasters such as drought, earthquakes, extreme temperatures, flooding, sea level rise, and wildfires.

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 29
SECTION 6: ELIGIBILITY
This section details eligibility requirements for all CRC Grant applications.

6.1 ELIGIBLE FACILITY TYPES
CRCs will serve as resilience centers both during specific climate or emergency events, as well as provide ongoing programming and community services year-round. Examples of existing community-serving locations include, but are not limited to: schools, libraries, community centers, youth and/or senior centers, health clinics, places of worship, community colleges, and food banks. Additional possibilities depending on local context include small business incubators, commercial kitchens, workforce development and training facilities, and cultural centers. Regardless of facility type, Applicants must demonstrate how that facility serves (or could serve) the local community both during emergency activations and year-round during non-emergencies.

CRC Facilities and any Campus Amenities associated with a CRC Facility must be publicly accessible year-round.

Planning Grants
For CRC Planning Grants applications, at least one proposed site is required per application, by time of application submission. Applicants will be required to demonstrate site control or an ability to gain site control for all proposed Project Sites within the grant term if funding is awarded. (See Appendix E: Site Control)
Project Development Grant and Implementation Grants
Applications may include more than one facility that serves as a CRC, provided all facilities included in the application have the same owner. (See Section 6.5: Project Area) Project Development Grants
Applications must include an existing facility for retrofits. New construction projects are ineligible for CRC Project Development Grants.

Implementation Grants
Applications can include existing facilities or new construction projects. By the completion of the CRC Implementation Grant award term, all CRC facilities must meet the CRC Facility Requirements. (See Section 5.4: Implementation Project Requirements)

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 30

6.2 ELIGIBLE APPLICANT TYPES
All Applicants must be based in California and can include the following:
• California Native American Tribes20
• Coalitions or associations of nonprofit organizations 21 • Community-based organizations, faith-based organizations, and non-governmental organizations (NGOs). Such NGOs may include community-based organizations and may be supported by fiscal sponsors. Such NGOs need not be 501(c)(3) organizations but must be legal entities authorized and empowered to enter into agreements and hold funds.
• Community development finance institutions or community development corporations • Emergency management, response, preparedness and recovery service providers and organizations
• Philanthropic organizations and foundations, private or nonprofit • Private sector and consultants
• Public entities, including:
o Schools and public libraries
o California incorporated cities
o California counties, including unincorporated communities o Local, regional public agencies, and districts at the county level including community-choice aggregators, special districts, joint powers authorities, councils of governments, and other forms of local government • Small businesses
Requirements for Public Agencies
If the Lead Applicant is a public agency, they must provide evidence of a passed formal resolution in the CRC Proposal that includes an authorization to apply for and accept a CRC Implementation Grant, and authority to execute all related documents if awarded. If the public agency is a Co-Applicant, then the Applicant must provide a letter of support from the public agency in the CRC Proposal.

Requirements for Private Sector Entities
If the Lead Applicant is a private entity, including private sector or consultants, private philanthropic organizations, and other for-profit entities, the Lead Applicant must:
20 Native American Heritage Commission (NAHC). 2020. NAHC Tribal Consultation Policy. <https://nahc.ca.gov/wpcontent/uploads/2020/09/Signed-NAHC-Tribal-Consultation-Policy.pdf> 21 AB 211 (Committee on Budget and Fiscal Review, Chapter 574, Statutes 2022). <https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=202120220AB211>

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 31
• Partner with a community-based organization or Tribe that advances climate, racial, economic, or health justice and works with the community the CRC intends to serve. • Submit a letter of recommendation from the community-based organization or Tribe detailing their history of interaction, collaboration, and outcomes.

Eligibility of State Entities
State entities, such as agencies, departments, commissions, offices, councils, and interstate compact entities may not apply as the Lead Applicant. However, State entities are eligible as Co-Applicants. The University of California and the California State University systems are exempt from this guidance and may apply as the Lead Applicant, where appropriate.

6.3 COLLABORATIVE STAKEHOLDER STRUCTURE
Building upon lessons learned from SGC’s Transformative Climate Communities and Regional Climate Collaboratives programs, the CRC program will require a Collaborative Stakeholder Structure, forming local diverse multi-stakeholder partnerships to foster long-term investment in the community’s vision for transformation. Collectively, the Collaborative Stakeholder Structure will provide support for public engagement, and drive decision-making throughout project implementation. The Collaborative Stakeholder Structure is designed to overcome challenges inherent in shared decision-making and to build robust local community governance over projects happening in residents’ own neighborhoods. 22 Each CRC Grant application must include a Collaborative Stakeholder Structure. The intent of this structure is to formalize localized, place-based partnerships to ensure consistent buy-in and support; shared values and governance; and alleviation of existing power imbalances that may skew input and decisions, especially under time and resource constraints or emergency conditions.

Statute (AB 211) requires Applicants to demonstrate involvement of community-based organizations (CBOs) and community residents within governance and decision-making processes, including selection and planning of the Project and all subsequent phases of the Project. The Collaborative Stakeholder Structure should also include residents and communitynominated members such as community-based organizations that are not Co-Applicants.

Applications will be evaluated on the degree to which they incorporate community leadership, especially in decisions like site selection, proposal development, and project design, implementation, and evaluation.
22 Urban Sustainability Directors Network (USDN). 2018. Resilience Hubs: Shifting Power to Communities and Increasing Community Capacity. <https://www.usdn.org/uploads/cms/documents/usdn_resiliencehubs_2018.pdf>

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 32
(See Section 8.2: Partnership Agreement and/or MOU; See Appendix B: Collaborative Stakeholder Structure)
Planning Grants
Applicants should propose initial Partners in the Planning Grant application, if possible; TA providers will work with grant recipients to build the Collaborative Stakeholder Structure, where appropriate. Within the first year of the grant term, award recipients must develop a Collaborative Stakeholder Structure, resulting in a signed Partnership Agreement and/or MOU, as appropriate.

A. Partnership Agreement
Within the first year of the grant term, Applicants must develop a Partnership Agreement that is signed by the Lead Applicant and all Co-Applicants that describes the governance, organization, and financial relationships of the Collaborative Stakeholder Structure. Once the grant has been executed, Lead Applicants will be referred to as the “Grantee,” and CoApplicants as “Partners”. (See Section 10: Grant Administration; See Appendix B: Collaborative Stakeholder Structure)
B. Memorandum of Understanding (MOU)
Any Applicant whose Planning Area crosses municipal boundaries, federally recognized Tribal territory boundaries, or similarly relevant jurisdictional boundaries is required to submit a letter of commitment from each relevant public agency at the time of application. A signed MOU will be required before the grant is executed. The letters must state that the agency is: aware of the CRC Planning Grant Application and the requirements in these Guidelines; and intends to sign and execute an MOU that complies with the terms below if the Application is selected for an award:
• Outlines how all public agencies and Tribal governments in the Collaborative Stakeholder Structure will effectuate and manage the grant. • Arrangement and commitment of full-time equivalent positions from each public agency and/or Tribal government to implement the CRC grant – including implementing Capital Projects, conducting planning activities, developing, and implementing policies, and participating in collaborative governance.
• Systems designed to coordinate successful execution of the CRC grant. This should include the responsibilities, expectations, communication systems, staffing plans, and adequate budget for each entity.
• Public agency or Tribal government responsible for leading coordination among government entities, including resolving any challenges arising from having multiple jurisdictions contained within the Project Area. This entity may be the Lead Applicant, a

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 33
Co-Applicant, an independent project manager contracted by the Lead Applicant, or another appropriate arrangement.

Project Development Grants and Implementation Grants
The Lead Applicant and all Co-Applicants must form a Collaborative Stakeholder Structure to develop and submit one (1) application. The Collaborative Stakeholder Structure must involve multi-stakeholder partnerships and include local residents and community-nominated members, such as CBOs.

A. Partnership Agreement
Applicants must develop a Partnership Agreement that is co-developed by the Lead Applicant and all Co-Applicants that describes the governance, organization, and financial relationships of the Collaborative Stakeholder Structure (CSS). The Partnership Agreement can be submitted as an unsigned draft. If awarded, SGC may request changes to the terms of the Partnership Agreement during the post-award consultation process. The Partnership Agreement will need to be executed before the Grant Agreement is signed. The CSS will govern implementation of the entire CRC Grant. Once the grant has been executed, Lead Applicants will be referred to as the “Grantee,” and Co-Applicants as “Partners.”
Applicants whose Proposals contain more than one CRC facility must still be governed by one CSS, although the specific Partners operating at each site may vary. (See Section 10: Grant Administration)
B. Memorandum of Understanding (MOU) for Multiple Jurisdictions Any Applicant whose Project Area crosses municipal boundaries, federally recognized Tribal territory boundaries, or similarly relevant jurisdictional boundaries is required to submit a draft Memorandum of Understanding (MOU) that outlines how all public agencies and Tribal governments who collectively have jurisdiction over the entire Project Area will effectuate and manage the grant.

Applicants may either submit a MOU separate from the required Partnership Agreement that outlines the Collaborative Stakeholder Structure or submit an all-encompassing MOU that defines the governance structure for both the a) CRC Project Area with multiple jurisdictions, and b) CRC Collaborative Stakeholder Structure.
(See Section 8.2: Partnership Agreement and/or MOU)

6.4 PLANNING AREA AND SITE IDENTIFICATION
All CRC Planning Grant Applicants are required to define a Planning Area and justify selection through discussion of relevant strategies and activities within that Planning Area. The Planning

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 34
Area must contain a specific CRC Facility site, which is the primary focus of the CRC Planning Grant proposal. If a Planning Area bridges jurisdictions, then completing an MOU between relevant parties will be required within the first year of grant term.

Tribal Projects located on restricted fee lands must comply with the requirements of the jurisdiction on which the land is located.

6.5 PROJECT AREA
All CRC Project Development Grant and Implementation Grant Applicants are required to define a Project Area. The Project Area must encompass the CRC Facility, Campus Amenities connected to the CRC Facility, and community resilience services and programs based out of the CRC Facility.

Campus Amenities included as part of an application must:
• Be on the same parcel as the resilience center or an adjoining parcel of a Community Resilience Center, OR
• Be within a one-mile radius of the Community Resilience Center and be along a route that is accessible to pedestrians and individuals using wheelchairs or other mobility devices, or accessible by vehicle, by the end of the grant term.

Applications that include more than one CRC Facility must explain how the separate facilities will serve distinct communities within their region.

Transportation to and from the CRC may extend beyond the limits of the identified Project Area.

Tribal Projects located on restricted fee lands must comply with the requirements of the jurisdiction on which the land is located.

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 35
SECTION 7: ELIGIBLE COSTS

7.1 ELIGIBLE AND INELIGIBLE COSTS
Eligible Costs for All Grant Types
For CRC Planning Grant eligible costs, see Section 3.2: Eligible Planning Activities. For CRC Project Development Grant eligible costs, see Section 4.2: Eligible Project Development Activities. For CRC Implementation Grant eligible costs, see Section 5.2: Eligible Implementation Activities, and Section 5.3: Implementation Strategies.

Ineligible Costs for All Grant Types
CRC Grant funds may not be used for the following costs for all Grant types:
• Indirect costs in excess of 12% of the awarded CRC funds, with the exception of Federally Recognized Native American Tribes, who may use the indirect cost rate negotiated with the federal government
• Expenses and activities incurred outside the term of the grant award • Costs associated with community engagement and outreach that include: direct cash benefits or subsidies to participants; alcoholic refreshments; participant incentives, such as door prizes, which are unrelated to specific community work products; and general meetings that do not specifically discuss or advance implementation of the CRC Project. • Advocacy work, such as direct lobbying for the passage of specific bills or local propositions
• Commission fees
• Damage judgments arising from the acquisition, construction, or equipping of a facility, whether determined by judicial process, arbitration, negotiation, or otherwise • Services, materials, or equipment obtained under any other State program • Real estate brokerage fees and/or expenses
• Stewardship of legal defense funds
• Costs that would supplant other committed funds for any element of the proposal, including Capital Projects and Community Resilience Programs and Services • Fossil-fuel powered appliances and infrastructure, such as diesel generators and gaspowered appliances • Ongoing operational, maintenance, or staffing costs beyond the grant term • Bonus payments of any kind
Ineligible Characteristics Applicable to All Projects
The following project characteristics will result in ineligibility:
• Projects without logical termini or independent utility

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 36
• Projects that are acquisition only
• Projects that cannot demonstrate site control during the grant term • Projects that will acquire property through eminent domain • Projects that are in active litigation
• Projects without long-term operations and maintenance plans Ineligible Costs for Planning Grants
CRC Grant funds may not be used for costs associated with construction or ground disturbance activities for CRC Planning Grants.

7.2 COST BREAKDOWNS
All Grant Types
Indirect Costs
Indirect costs may account for up to 12% of the total CRC grant award, minus any funds for equipment purchases with a per unit cost of $5,000 or more. The 12% maximum of indirect cost applies to all entities including University of California (UC) and California State University (CSU) entities, except for Federally Recognized Native American Tribes which may use the indirect cost rate negotiated with the federal government.

Indirect costs are costs of doing business that are of a general nature. These costs are not directly tied to the grant but are necessary for the general operation of the organization.

Indirect costs include, but are not limited to:
• Personnel costs associated with administrative, supervisory, legal, and executive staff; • Personnel costs associated with support units, including clerical support, housekeeping, etc.; and
• Operating expenses and equipment costs not included as part of direct project costs (functions such as accounting, budgeting, audits, business services, information technology, janitorial; and rent, utilities, supplies, etc.).

Documentation related to the determination of the Grantee’s indirect cost rate must be retained by the Grantee for audit purposes.

Implementation Grants
Eligible cost categories for using grant funds for Implementation Grants are detailed below.

Applicants must ensure that costs proposed in the program budget are eligible for funding.

Costs deemed ineligible in the application review process will be removed and the Project’s recommended total award will be adjusted accordingly.

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 37
A. Direct Implementation Costs
Direct implementation costs are defined as costs directly tied to the implementation of the grant agreement including, but not limited to: personnel costs for project management and grant administration, labor, subcontracts, equipment costs, travel expenses, translation and interpretation, etc. The Lead and Co-Applicants must ensure sufficient resources are allocated to grant administration, which includes grant invoicing and reporting. Direct implementation costs include funding for implementation of Capital Projects, as well as Community Resilience Services and Programs.

Capital Projects
Costs related to CRC Facility construction and retrofits, as well as Campus Amenities. A minimum of 51% of the grant award must be spent on Capital Projects. In addition to construction and other direct implementation costs, funding for Capital Projects also includes pre-development and basic infrastructure costs. Pre-development costs include, but are not limited to, soft costs for activities such as construction or project plans, specifications and estimates including but not limited to: planning, engineering, architectural, and other design work, environmental impact reports and assessments, appraisals, legal expenses, and necessary easements. Basic infrastructure costs include water, wastewater, broadband, and energy infrastructure connections that will serve the CRC Facility and/or Campus Amenities.

Community Resilience Services and Programs
Costs related to services and programs that build community resilience to climate and other disasters.

B. Community Engagement and Outreach
CRC Implementation Grant Applicants may propose costs related to the development and administration of engagement and outreach activities to support grant implementation.

Community engagement and outreach costs include, but are not limited to:
• Materials developed for outreach events, trainings, and other grant activities • Access to proprietary data or research materials
• Facilitation for meetings
• Language access through translation and interpretation services for meetings and written materials
• Marketing and advertisements
• Participant compensation that is an exchange of payment for services rendered in the development of community work products, and appropriately documented with deliverables such as sign in sheets or written surveys
• Transportation stipends and provision of transportation services for community residents, such as a vanpool

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 38
• Rental costs of equipment, facilities, or venues
• Provision of childcare services for community residents at collaborative sponsored events
• Food and refreshments that are determined to be an integral part of the event.

Examples of activities where it would be appropriate to approve food purchase would include a design charrette held in the evening, where the meal is consumed as part of the event and replaces a meal otherwise missed by attending the event Please note that Community Resilience Services and Programs include their own budgets for additional, dedicated community engagement and outreach specific to those services and programs.

C. Data Collection and Indicator Tracking
CRC Implementation Grant Applicants must set aside a minimum of 3% of their total budget for evaluation costs. The amount should be decided depending on the existing capacity of the Applicants to participate in evaluation activities including coordinating with a third-party Evaluator to collect and report data. (See Section 10: Grant Administration) A summary of eligible cost categories and their associated requirements is detailed in Table 1 below.

Table 1. CRC Implementation Grant Eligible Cost Categories Cost Category Description Funding Requirement
Direct
Implementation Costs
– Capital Projects
Costs related to implementation of CRC facility
and campus amenities. Also includes predevelopment and basic infrastructure costs.

A minimum of 51% of
proposed grant funds
Direct
Implementation Costs
– Community
Resilience Services
and Programs
Costs related to services and programs that
build community resilience to climate and
other disasters.

None
Community
Engagement and
Outreach
Costs related to the development and
administration of engagement and outreach
activities to support grant implementation.

None

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 39
Cost Category Description Funding Requirement
Indirect Costs Costs of doing business that are not directly tied to the grant but are necessary for the
general operation of the organization.

A maximum of 12% of
proposed grant funds
(except for Federally
recognized Tribes)
Data Collection and
Indicator Tracking
Costs associated with collecting and tracking
data for purposes of program evaluation.

A minimum of 3% of
proposed grant funds

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 40
SECTION 8: PROGRAM THRESHOLDS
This section outlines 5 components detailing threshold requirements for the CRC Implementation Grant: community engagement and outreach, Partnership agreement and/or memorandum of understanding, site readiness, Applicant capacity (management and financial capacity), and long-term use of the CRC Facility. Upon submission of a Full Application, each application must meet all thresholds to advance from the Program Thresholds screen onto the interagency review panel. (See Section 9.3: Program Thresholds)

8.1 COMMUNITY ENGAGEMENT
Applicants must demonstrate how community residents and CBOs informed Project Proposals and selected the Project Area, as well as how they will remain engaged throughout project design, application, implementation, and evaluation phases.

To ensure that grant funds provide direct, meaningful, and assured benefits to under-resourced communities, the CRC Program requires that Applicants work with community members and stakeholders through direct engagement. Applicants must involve residents, organizations, and businesses from the Project Area and key stakeholders in all phases of CRC Proposal development and implementation. CRC Proposals should be designed to meet residents’ needs that are identified through a documented outreach and engagement process. Applicants must tailor community engagement to their local community through partnerships with local CBOs.

Applicants must also use proven methods of engagement to facilitate direct participation of community residents, including ensuring translation of meetings and materials, scheduling meetings at times that are convenient to community members, and engaging community members in information gathering as well as outreach.

Note: See Appendix C: Community Engagement for additional considerations.

8.2 PARTNERSHIP AGREEMENT AND/OR

MEMORANDUM OF UNDERSTANDING
Applicants must submit draft Partnership Agreements and/or an MOU with all parties relevant for the proposed CRC Implementation Grant or CRC Project Development Grant upon submission of a Full Application.

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 41
A. Partnership Agreement
Applicants must develop a Partnership Agreement that is co-developed by the Lead Applicant and all Co-Applicants that describes the governance, organization, and financial relationships of the Collaborative Stakeholder Structure (CSS). The Partnership Agreement can be submitted as an unsigned draft. If awarded, SGC may request changes to the terms of the Partnership Agreement during the post-award consultation process. The Partnership Agreement will need to be executed before the Grant Agreement is signed. The CSS will govern implementation of the entire CRC Grant. Once the grant has been executed, Lead Applicants will be referred to as the “Grantee,” and Co-Applicants as “Partners.”
Note: For more information about the SGC relationship with Grantees and Partners, see Section

10.3: Grantees, Partners, and Subcontractors.

Partnership Agreements must, at minimum:
• Detail the governance structure between Partners and a conflict resolution process for resolving disputes
• Demonstrate how community-based organizations and community residents will be involved in the governance and decision-making processes for the Project throughout the grant term.

Applicants whose Proposals contain more than one CRC facility must still be governed by one CSS, although the specific Partners operating at each site may vary. (See Appendix B:

Collaborative Stakeholder Structure)
B. Memorandum of Understanding (MOU) for Multiple Jurisdictions Any Applicant whose Project Area crosses municipal boundaries, federally recognized Tribal territory boundaries, or similarly relevant jurisdictional boundaries is required to submit a draft Memorandum of Understanding (MOU) that outlines how all public agencies and Tribal governments who collectively have jurisdiction over the entire Project Area will effectuate and manage the grant.

The MOU must, at minimum, define the following:
• Arrangement and commitment of full-time equivalent positions from each public agency and/or Tribal government to implement the CRC grant - including implementing Capital Projects, conducting planning activities, developing and implementing policies, and participating in collaborative governance.
• Systems designed to coordinate successful execution of the CRC grant. This should include the responsibilities, expectations, communication systems, staffing plans, and adequate budget for each entity.

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 42
• Public agency or Tribal government responsible for leading coordination among government entities, including resolving any challenges arising from having multiple jurisdictions contained within the Project Area. This entity may be the Lead Applicant, a Co-Applicant, an independent project manager contracted by the Lead Applicant, or another appropriate arrangement.

All CRC MOUs may be submitted as drafts (non-executed) as long as they demonstrate the appropriate draft terms. If awarded, SGC may request changes to the terms of the MOU during the Post-Award Consultation Process. The MOU must then be executed during the Post-Award Consultation Process before the Grant Agreement is signed.

8.3 SITE-READINESS
Project Development Grants
Readiness requirements for Project Development Grants ensure that proposed basic infrastructure components can be constructed within the grant term.

Site Control
Applicants must demonstrate site control to demonstrate readiness prior to implementation.

Applicants that want to establish facilities or expand existing facilities on property not owned by the Applicant, must prove a legally binding commitment or letters of commitment to sell that clearly states the ownership or leasehold interests of the parties. See Appendix E: Site Control, for methods Applicants may use to demonstrate site control.

Permits
At the time of application, Applicants must identify all permits required to implement all proposed components of the application, and that the permit(s) can be obtained within the grant term.

Resolution
If the Lead Applicant is a public agency, they must provide evidence of a passed formal resolution in the CRC Proposal that includes an authorization to apply for and accept a CRC Project Development Grant, and delegated authority to execute all related documents if awarded.

Operations and Maintenance Plan
Applicants must also submit an Operations and Maintenance Plan, which must detail indebtedness for all properties included in the CRC application.

Implementation Grants
Readiness requirements include California Environmental Quality Act (CEQA) documentation, site control, permits, financial feasibility, project schedules, facility condition assessments,

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 43
construction cost estimates, facility floorplans, and operations and maintenance plans.

Readiness requirements must be complete prior to beginning project implementation, unless otherwise specified in the list below. Projects will be carefully vetted during the application review to ensure that readiness status is accurately reflected in application materials and additional documents may be requested of Applicants in advance of the awards.

California Environmental Quality Act (CEQA)
All Applicants must be able to demonstrate that environmental review will be completed within the first year of the grant term.

Before submitting an application, Applicants should consult with the public agency or agencies that have permitting authority over the Projects in the application to determine what is required to comply with CEQA.
• For Projects that meet the readiness requirements at the time of application, the Applicant and/or Co-Applicants must demonstrate and provide documentation showing that the Project is CEQA compliant.
• For Projects that will be ready within the first year of the grant term, Applicants must report on the Projects’ CEQA status and must demonstrate that any pending environmental review will be completed within the first year of the grant term.

CEQA Documentation
For Projects that are categorically or statutorily exempt, the following documentation is required: A CEQA Notice of Exemption (NOE) that has been approved by the appropriate body pursuant to their obligations under CEQA; OR documentation that the Project is CEQA compliant, including but not limited to:
• A resolution adopted by the legislative body (e.g., City Council, Board of Supervisors) confirming a project’s exemption. If a resolution or similar mechanism is not available or does not exist, meeting minutes documenting the legislative body’s consideration and approval of the project’s CEQA compliance may be submitted. • A signed letter or similar document from the head of an administrative approving entity (e.g., Planning Director).

A file-stamped Notice of Determination is required for all other Projects.

Statutes of Limitation
SGC will notify Grantees that they may begin work on a Project once all readiness requirements have been met, including CEQA completion. However, Projects are still subject to statutes of limitation for legal challenges, which vary depending on the type of CEQA filing and whether a CEQA filing occurs (Public Resources Code, § 21167):
• Filing a Notice of Determination: 30 days
• Filing a Notice of Exemption: 35 days
• No filing: 180 days

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 44
Grantees must notify SGC when the statutes of limitations have lapsed for each Project, and if any legal challenges arise. If a legal challenge is brought against a Project, SGC has the authority to issue a Stop Work Order.

Site Control
Applicants must demonstrate site control to demonstrate readiness prior to implementation.

Applicants that want to establish facilities or expand existing facilities on property not owned by the Applicant, must prove a legally binding commitment or letters of commitment to sell that clearly states the ownership or leasehold interests of the parties. See Appendix E: Site Control, for methods Applicants may use to demonstrate site control.

Project Site Analysis
Applicants must conduct a project site analysis demonstrating the road capacity around the proposed CRC Project Site, a land-use analysis for compatibility or an existing planning document that identifies the potential sites for these uses such as a community-specific plan, and consultation with emergency service providers about site location (especially for emergency ingress and egress).

Permits
At the time of application, Applicants must identify all permits required to implement all proposed components of the application and demonstrate that the permit(s) can be obtained within the grant term. Documentation of the permits will be used to evaluate the experience and management capacity of the Applicant.

Financial Feasibility
Applicants must be able to demonstrate that the Project is financially feasible as evidenced by documentation including, but not limited to, a market study, project pro-forma, sources and uses statement, proposed operating budget, multi-year pro-forma or other feasibility documentation, as relevant.

Project Schedule
For each Capital Project, Applicants must provide a baseline project schedule prior to implementation of that Project. The project schedule must include project activities and durations and must be broken down in sufficient detail to manage the work.

Facility Condition Assessment
Prior to signing of the grant agreement, all applicants whose proposal includes an existing facility must provide a Facility Condition Assessment (FCA) conducted by a licensed professional that provides an overview of the current condition of building systems and structures, cost of repair or replacement of any building systems or structures, costs associated with replacement of building components as they degrade, the expected useful life of building systems and structures, and recurring probable expenditures.

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 45
Applicants are strongly encouraged to conduct a Facility Condition Assessment prior to application but may have until the signing of the grant agreement to submit their completed FCA. If an FCA conducted after application submittal finds building systems or structures in need of repair or replacement that have not been accounted for in the original project budget, grantees will be required to re-allocate funding from another component of their proposal to cover the cost of the identified repairs/replacement.

See Appendix G: Facility Condition Assessments for details on what assessments should include.

Other Requirements
Applicants must also submit the following documentation required to implement the Capital Projects:
• Construction cost estimates created by a third-party to the grantee team that gives cost estimates for the total proposed Capital Project
• CRC Facility Floor plans that detail space for features identified in the proposal (e.g. seating, storage of emergency supplies, potential battery storage) • Operations and Maintenance Plan, which must detail indebtedness for all properties included in the CRC application
The State may request additional documentation to assess site readiness and feasibility. All Capital Projects must align with applicable local/regional plans and regulations.

Resolution
If the Lead Applicant is a public agency, they must provide evidence of a passed formal resolution in the CRC Proposal that includes an authorization to apply for and accept a CRC Implementation Grant, and delegated authority to execute all related documents if awarded.

8.4 APPLICANT CAPACITY
All Grant Types
Each Lead and Co-Applicant must provide a Letter of Commitment and describe the full or parttime staff dedicated to planning in the proposed Work Plan and Budget.

Project Development Grants
Applicants that include construction of basic infrastructure must provide sufficient information to demonstrate their management and financial capacity. Lead and Co-Applicants must demonstrate the ability to oversee, manage, and implement large infrastructure projects.

Management Capacity
To demonstrate management capacity, the Lead and Co-Applicants must provide evidence of the Lead Entity having successfully implemented a similar project within the last 10 years,

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 46
describe the full or part-time staff dedicated to implementation, and provide a letter of support from one (1) reference who can speak to the quality and timeliness of work completed by the Lead Entity.

Financial Capacity
Lead Applicants and Co-Applicants must possess the financial capacity to adhere to the reimbursement processes of the CRC Program and defined by the Partnership Agreement. See Section 10.4: Disbursements and Accounting of Funds, for details about the reimbursement process.

To demonstrate financial capacity, the Lead and Co-Applicants must provide a current annual organizational budget and recent financial statements, as specified in the application.

Non-profit organizations must submit a copy of their most recent Federal Form 990 and a copy of the organization’s IRS 501(c)(3) Tax Determination Letter. Any Applicant that had an audit finding in the last five (5) years is required to enclose it in the application in an official letter.

Implementation Grants
Lead Applicants must provide sufficient information to demonstrate their management and financial capacity.

Management Capacity
Lead Applicants’ and Co-Applicants’ ability to oversee, manage, and implement infrastructure projects is essential. The Lead and Co-Applicants also must possess the capacity to implement the Partner coordination, community outreach, evaluation, and reporting components critical to the grant.

To demonstrate management capacity, the Lead and Co-Applicants must:
• Identify the Lead Applicant or Co-Applicant responsible for leading the implementation of each Capital Project or activity (the “Lead Entity”); • Provide evidence of the Lead Entity or Co-Applicant having successfully implemented a similar project in scope and size in California within the last 10 years; • Describe the full or part-time staff that will be dedicated to CRC Program Implementation; and
• Provide a letter of support from one (1) reference who can speak to the quality and timeliness of work completed by the Lead or Co-Applicant.

Applicants should dedicate sufficient staff to implementing the CRC project, including sufficient capacity for grant administration and coordination depending on the size and complexity of the project.

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 47
Financial Capacity
Lead Applicants and Co-Applicants must possess the financial capacity to adhere to the reimbursement processes of the CRC Program and defined by the Partnership Agreement. See Section 10.4: Disbursements and Accounting of Funds, for details about the reimbursement process and eligibility for advance payment.

To demonstrate financial capacity, the Lead and Co-Applicants must provide a current annual organizational budget, and recent financial statements, as specified in the application.

Non-profit organizations must submit a copy of their most recent Federal Form 990 and a copy of the organization’s IRS 501(c)(3) Tax Determination Letter. Any Applicant that had an audit finding in the last five (5) years is required to enclose it in the application in an official letter.

8.5 LONG-TERM USE OF THE CRC FACILITY
Project Development Grants
Grantees whose Projects include an infrastructure component must provide a legally binding document by the end of the grant term that demonstrates the facility’s dedicated use as a community-serving facility for a minimum of 15 years after project implementation is complete.

Applicants must either provide a recorded deed restriction or a Memorandum of Unrecorded Grant Agreement (MOUGA).

Leased facilities must provide both a copy of the lease and a signed letter of commitment from the landowner giving permission to develop the proposed Project and provide long term maintenance, as applicable, satisfactory to the SGC.

Implementation Grants
Applicants must provide a legally binding document by the end of the second year of the grant term that demonstrates that the facility will remain dedicated to use as a Community Resilience Center for a minimum of 15 years after project implementation is complete. Applicants must either provide a recorded deed restriction or a Memorandum of Unrecorded Grant Agreement (MOUGA).

Leased facilities must provide both a copy of the lease and a signed letter of commitment from the landowner giving permission to develop the proposed Project and provide long term maintenance, as applicable, satisfactory to the SGC.

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 48
SECTION 9: APPLICATION

9.1 APPLICATION TIMELINE AND PROCESSES
CRC Planning Grants, Project Development Grants, and Implementation Grants will be evaluated and awarded through a competitive process. Applications will be submitted electronically and SGC will provide instructions with the Notice of Funding Availability (NOFA) and Application materials. All applications and submitted materials will be treated in accordance with Public Records Act requirements and certain information subject to those requirements will be publicly disclosed. SGC will post a summary of all applications received prior to funding decisions. Staff recommendations will be made available for public review ten (10) days prior to SGC’s public meeting where the Strategic Growth Council will consider Staff’s award recommendations.

Planning Grants and Project Development Grants
Technical Assistance (TA) Intake Survey Phase (optional) One eligible entity will complete a CRC TA intake survey on behalf of their Collaborative Stakeholder Structure. TA intake survey responses will describe overall CRC concept and potential project ideas, local community, potential Partners, and forms of TA requested.

CRC Program Staff and application TA provider will review submissions of the TA intake survey and match prospective Applicants with TA as appropriate.

Completion of a TA intake survey is optional. Applicants may submit CRC Planning Grant or Project Development Grant applications without completing the TA intake survey.

Application Phase
One eligible entity, on behalf of their Collaborative Stakeholder Structure, will complete a CRC Planning Grant or CRC Project Development Grant application and submit materials to SGC.

CRC Staff will first evaluate applications to ensure that they are both eligible and complete.

Staff will then evaluate applications using the Program Thresholds below. Applicants will then have a brief window to resubmit any missing information that is flagged by CRC Program Staff.

If an Applicant is unable to meet the Program Thresholds, their Proposal will not proceed to the next step of the review process.

If a Proposal meets all Program Thresholds, CRC Program Staff and an interagency review panel will evaluate the Proposal using the Scoring Criteria below. Applicants will receive a single score out of 100 points. Staff will recommend awards based on these scores. Applicants who have

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 49
met Program Thresholds may be invited to an interview with CRC Program Staff and potentially members of the interagency review panel.

Based on the interagency review of the applications and interviews, Staff will finalize and prepare award recommendations to present to the SGC Council Members for final approval.

Final funding decisions will be subject to programmatic considerations including diversity of project types and geographic locations, including but not limited to variety of climate impacts, representation from rural and urban, incorporated and unincorporated communities. The Strategic Growth Council will make final awards at a Council meeting.

Implementation Grants
CRC Implementation Grants will employ a two-phase application process, including a PreProposal and Full Application phase. Submitting a Pre-Proposal for a CRC Implementation Grant is required in order to submit a Full Application. CRC Program Staff will determine which CRC Implementation Grant Pre-Proposal Applicants receive technical assistance (TA).

The intent of the two-phase application process is to decrease the application burden on Applicants, offer input and guidance earlier in the application process, and to ensure promising projects invest in a full application process with necessary TA.

Pre-Proposal Phase
One eligible entity will submit a CRC Implementation Pre-Proposal, similar to a concept paper, describing the proposed CRC Implementation Project, on behalf of their Collaborative Stakeholder Structure.

CRC Program Staff will screen Pre-Proposals and provide high-level feedback but no scores.

Feedback may include recommendations to pursue an alternative CRC grant type or funding round or strengthen work on program thresholds. Staff will also determine which PreProposals receive TA.

Applicants are not beholden to project details submitted in the Pre-Proposal for their Full Application. To qualify for Application TA, a CRC Implementation Grant Applicant must submit a Pre-Proposal.

Full Application Phase
CRC Implementation Grant Applicants who choose to advance from the Pre-Proposal Phase will complete a CRC Implementation Grant Full Application. This application must be developed in Partnership with other Co-Applicants through a Collaborative Stakeholder Structure.

CRC Program Staff will first evaluate Proposals using the Program Thresholds below. Program Thresholds are based on eligibility and CRC Program requirements. Applicants will then have a brief window to resubmit any missing information that is flagged by CRC Program Staff. If an

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 50
Applicant is unable to meet the Program Thresholds, their Proposal will not proceed to the next step of the review process.

If a Proposal meets all Program Thresholds, CRC Program Staff and an interagency review panel will evaluate the Proposal using the Scoring Criteria below. Applicants will receive a single score out of 200 points. Staff will recommend awards based on these scores.

Following review of Full Applications, Staff will conduct interviews and/or site visits that may include a third-party facility assessment for top scoring Applicants. If relevant, Staff will coordinate with Applicants for interviews, site visits, or facility assessments. These elements will also be scored.

Based on the interagency review of the applications and interviews, Staff will finalize and prepare award recommendations to present to the SGC Council Members for final approval.

Final funding decisions will be subject to programmatic considerations including diversity of project types and geographic locations, including but not limited to a variety of climate impacts, representation from rural and urban communities, incorporated and unincorporated communities. The Strategic Growth Council will make final awards at a SGC Council meeting.

9.2 APPLICATION COMPONENTS
Planning Grants
The Completed Application for CRC Planning Grants must include:
• Information on local community and residents, especially priority communities, priority populations, and other vulnerable residents
• Summary of local climate risks, exposures, and adaptation and resilience measures • Summary of local community resilience
• Summary of community engagement to date, including descriptions of type, quality, depth, methods, and previous data or work developing a plan • Planning activities within the Planning Area and how they will advance communityidentified priorities, especially for priority community, priority populations, and other vulnerable residents
In addition to the Completed Application, a Lead Applicant must submit the following:
• Narrative description of Vision Statement and Planning Area, and how CRC Planning Proposal will meet all CRC Planning Grant Program Objectives • Completed Workplan, with clear timelines, discrete tasks, and detailed deliverables • Community Engagement Plan, including proposed Partners for future Collaborative Stakeholder Structure and proposed plan for community engagement activities during grant term, if awarded.
• Budgets with sufficient detail, broken down by task and line item

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 51
• Letters of commitment from the Lead and Co-Applicants and other documentation to demonstrate Applicant’s Capacity (management and financial capacity) • Additional documentation to meet requirements for advance payment, if relevant • Letters of support, if appropriate
Project Development Grants
The Completed Application for CRC Project Development Grants must include:
• Information on local community and residents, especially priority communities, priority populations, and other vulnerable residents
• Summary of local climate risks, exposures, and adaptation and resilience measures • Summary of local community resilience
• Summary of community engagement to date, including descriptions of type, quality, depth, methods, and previous data or work developing a plan In addition to the Completed Application, a Lead Applicant must also submit the following:
• Narrative description of Vision Statement and Project Area, and how CRC Project Development Proposal will meet all CRC Project Development Grant Program Objectives
• Completed Workplan Template, with clear timelines, discrete tasks, and detailed deliverables.
• Community Engagement Plan. Must include Partners in Collaborative Stakeholder Structure and a proposed plan for community engagement activities during grant term, if awarded.
• Draft Partnership Agreement and draft MOU, if relevant • Budgets broken down by task and line item, accompanied by sufficient supporting documentation: Quotes must be provided for the purchase of any electronics, equipment above $5,000, and for subcontractors above $100,000. • Site readiness documentation and letters of support and/or commitment, if relevant. • Letters of commitment from the Lead and Co-Applicants and other documentation to demonstrate Applicant’s Capacity (management and financial capacity). • Additional documentation to meet requirements for advance payment, if relevant.

Implementation Grants
Pre-Proposal Phase
• Concept paper, no longer than five (5) pages, including a narrative description of:
proposed CRC site and Facility, Campus Amenities, services and programs; proposed Partners; and overall vision
• Confirmation of receipt of CRC Implementation Grant preliminary threshold checklist, which details required thresholds by time of Full Application submission, year one and two of grant term, and end of grant term

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 52
• Completed Technical Assistance survey, noting anticipated TA needs to facilitate a TA match process.

Full Application Phase
The Completed Application for CRC Implementation Grants must include:
• Information on local community and residents, especially priority communities, priority populations, and other vulnerable residents
• Summary of local climate risks, exposures, and adaptation and resilience measures • Summary of local community resilience
• Summary of community engagement to date, including descriptions of type, quality, depth, methods, and previous data or work developing a plan • At least four (4) CRC Strategies within the Project Area and how they will advance community-identified priorities, especially for priority populations, and other vulnerable residents
• Draft CRC Emergency Plan
• Draft CRC Year-Round Community Resilience Plan
In addition to the Completed Application, a Lead Applicant must also submit the following in combination with the Collaborative Stakeholder Structure:
• Narrative description of Vision Statement, Project Area, and how the CRC Implementation Proposal will meet all CRC Program Objectives. • Completed Workplan Template, with clear timelines, discrete tasks, and detailed deliverables.
• Community Engagement Plan. Must include Partners in Collaborative Stakeholder Structure and a proposed plan for community engagement activities during grant term, if awarded.
• Draft Partnership Agreement and draft MOU, if relevant • Budgets broken down by task and line item, accompanied by sufficient supporting documentation: Quotes must be provided for the purchase of any electronics, equipment above $5,000, and for subcontractors above $100,000. • Site readiness documentation and letters of support and/or commitment, if relevant. • Certification that programs and services will be publicly available • Letters of commitment from the Lead and Co-Applicants and other documentation to demonstrate Applicant’s Capacity (management and financial capacity). • Demonstration of overall financial feasibility of proposed Project. Must include financial feasibility plan for construction of CRC Capital Projects, which can include leveraged funding or other revenue streams. Must include financial sustainability of CRC, including ongoing operations, maintenance, and staffing for services and programs. Must include minimum number of years of community resilience services. Documentation can include, but is not limited to, market study, project pro-forma, multi-year pro-forma, sources and uses statement, and operating budget.
• Additional documentation to meet requirements for advance payment, if relevant.

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 53

9.3 PROGRAM THRESHOLDS
CRC staff will first evaluate all applications to ensure timely submission, eligibility, completeness, and compliance with submission requirements. Only completed applications that meet all Program Thresholds will advance to the interagency review panel.

Program Thresholds include the following:

Planning Grants
• General Completeness: All required materials are completed and submitted on time.

Workplans adhere to appropriate period and contain sufficient detail. Budgets contain sufficient detail and comply with submission requirements. • Applicant Eligibility: Lead Applicant is an eligible entity and demonstrates commitment to a signed Partnership Agreement by end of year one of term for their Collaborative Stakeholder Structure.
• Facility Eligibility: The Applicant demonstrates an ability to gain site control for all proposed sites within the Grant Term
• Planning Area Eligibility: The Planning Area is clearly defined, and site(s) are identified and eligible.

Project Development Grants
• General Completeness: All required materials are completed and submitted on time.

Workplans adhere to appropriate period and contain sufficient detail. Budgets contain sufficient detail and comply with submission requirements. • Applicant Eligibility: Draft Partnership Agreement for the Collaborative Stakeholder Structure with commitment for a signed final version by time of grant agreement. • Facility Eligibility: Application includes one or more existing facility proposed for use as a CRC
• Project Area Eligibility: Project Area is clearly defined, and site(s) are identified and eligible. (See Section 6: Eligibility)
• Community Engagement (See Section 8.1: Community Engagement) • Site Readiness (See Section 8.3: Site-Readiness)
• Applicant Capacity (See Section 8.4: Applicant Capacity) • Long-term Use of the CRC Facility (See Section 8.5: Long-Term Use of the CRC Facility) • Evidence of passed formal resolution by public agency, including authorization to apply for and accept a CRC Implementation Grant, and authority to execute all related documents if awarded (if relevant)

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 54
Implementation Grants
• General completeness, timely submission, and compliance with submission requirements
• Applicant eligibility: Collaborative Stakeholder Structure completed with draft Partnership Agreement and/or draft MOU for Projects that contain multiple jurisdictions • Project Area eligibility (see Section 6: Eligibility) • Community Engagement: Completed Community Engagement Plan submitted (see Section 8.1: Community Engagement)
• Site Readiness (see Section 8.3: Site-Readiness)
• Applicant Capacity (see Section 8.4: Applicant Capacity) • Long-Term Use of CRC Facility (see Section 8.5: Long-Term Use of the CRC Facility) • CRC Strategies: Discussion of at least four (4) CRC strategies (see Section 5.3:

Implementation Strategies)
• Draft CRC Emergency Plan and Year-Round Community Resilience Plan (see Section 5.4:

Implementation Project Requirements)
• Evidence of passed formal resolution by public agency, including authorization to apply for and accept a CRC Implementation Grant, and authority to execute all related documents if awarded (if relevant)

9.4 SCORING CRITERIA
Planning Grants
CRC Planning Grant Proposals will be scored out of a total of 100 points according to the following criteria. Further detail on scoring criteria will be provided in the CRC Planning Grant Application materials.

Table 2. CRC Planning Grants Scoring Criteria Summary

SCORING CRITERIA POINTS
CRC Vision and Objectives 15 points
Community Profile and Engagement Plan 25 points
Lead Applicant Capacity 15 points
Project Impact and Feasibility 40 points
Sharing Plan 5 points
TOTAL 100 points
CRC Vision and Objectives (15 points total)
• 3 points: Planning Area is clearly defined and site(s) are identified. • 5 points: Vision Statement reflects CRC Planning Grant Program Objectives and approach.

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 55
• 7 points: Proposed Activities effectively advance all CRC Planning Grant Program Objectives and are eligible activities.

Community Profile and Engagement Plan (25 points total) • 6 points: Clear, comprehensive, compelling narrative description of local community and community resilience, including strengths and opportunities. Must identify and describe local priority populations and other vulnerable residents at the neighborhood scale. • 3 points: Detailed summary of local community engagement to date. • 3 points: Diverse proposed community Partners for future Collaborative Stakeholder Structure. • 8 points: Comprehensive proposed Community Engagement Plan for grant term, demonstrating multi-stakeholder partnerships, variety of methods, clear priorities and tailored strategies for local community. Must include outreach, engagement, and improved outcomes for local priority populations and other vulnerable residents.

The CRC program will award the following additional points to Proposals including the following in a Collaborative Stakeholder Structure: (5 total possible points) • 1 point: Proposals where the Lead Applicant is a California Native American Tribe, an eligible entity having co-ownership with a California Native American Tribe, or an eligible entity established by a California Native American Tribe to undertake climate resilience projects. • 1 point: Proposals that include a California Native American Tribe or Tribal communities in CSS.

Must demonstrate role in CSS governance and decision-making. • 1 point: Proposals that include in CSS at least one partner with experience relevant to priority populations. Experience here includes lived experience from a priority population. (See full list in Section 2.3: Priority Communities and Priority Populations) • 1 point: Proposals that include in CSS at least one partner with expertise serving priority populations. Expertise can include subject matter expertise, professional expertise like advocacy, and/or providing direct services and programs
• 1 point: Proposals that include in CSS at least one partner with expertise on any of the following elements from Program Objectives: workforce development, education, and training; local leadership and grassroots engagement; civic and community development; and/or climate resilience awareness and activities
Lead Applicant Capacity (15 points total)
• 7 points: Demonstration of financial capacity: ability to receive funds, execute the grant, and subcontract as needed.
• 8 points: Demonstration of management and organizational capacity: readiness and capacity to implement the proposed work on time and within budget.

Project Impact and Feasibility (40 points total)
• 10 points: Demonstrated need or value of proposed planning activities, including demonstration of building climate resilience and community resilience through anticipated project benefits and

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 56
outcomes. Use Cal-Adapt23 Local Climate Snapshot tool to provide a preliminary baseline. Add best available data (quantitative, qualitative, narrative, spatial), inclusive of regional, local, and/or community data and discuss gaps and needs for local priority populations. Must include local climate risks, exposures, and adaptation and resilience measures, both current and historic, and how proposed planning activities will build local climate resilience. • 5 points: Effective design of proposed strategies and activities to deliver meaningful benefits and outcomes to local priority populations.
• 8 points: Proposed Workplan provides clear, comprehensive plan with activities focused on the proposed Planning Area and site, sequenced appropriately, and inclusive of entire grant term.

Specific activities meet Program Objectives; build climate resilience and community resilience; and meaningfully prepare the local community to implement a future Community Resilience Center. • 7 points: Overall project design and feasibility are clear, relevant, and appropriate, given the Project Vision Statement, Program Objectives, and specific local community.Timeline and budget provide clear understanding of local community strengths, technical needs, and various strategies. Timeline must include discrete tasks and detailed deliverables. Budgets have adequate detail and demonstrate financial feasibility.
• 8 points: Demonstrated ability to directly meet readiness requirements to apply for CRC Rounds 2 and 3 Implementation Grants.

Additional points: (2 total possible points)
• 1 point: Proposals located in and benefitting priority communities. • 1 point: Proposals located in and benefitting unincorporated communities and/or rural communities.

Sharing Plan (5 points total)
Replicability and usefulness for other communities with clear, effective plan for sharing. 23 Cal-Adapt: State of California-verified best available climate data downscaled projections, in coordination with CA Climate Change Assessments. Created by UC Berkeley Geospatial Innovation Facility, with funding and advisory oversight by the California Energy Commission and California Strategic Growth Council. <https://caladapt.org/tools/local-climate-change-snapshot>

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 57
Project Development Grants
CRC Project Development Grant Proposals will be scored out of a total of 100 points according to the following criteria. Further detail on scoring criteria will be provided in the CRC Project Development Grant Application materials.

Table 3. CRC Project Development Grants Scoring Criteria Summary.

SCORING CRITERIA POINTS
CRC Vision and Objectives 5 points
Community Profile and Community Engagement 10 points
Capacity 15 points
Project Impact 35 points
Project Design and Feasibility 30 points
Sharing Plan 5 points
TOTAL 100 points
CRC Vision and Objectives (5 points total)
• 2 points: Project Area is clearly defined and site(s) are identified. • 3 points: Vision Statement reflects CRC Project Development Grant Program Objectives and approach. Proposed Activities effectively advance all CRC Project Development Grant Program Objectives and are eligible activities.

Community Profile and Community Engagement (10 points total) • 3 points: Clear, comprehensive, compelling narrative description of local community, including strengths and opportunities. Must identify and describe local priority populations and other vulnerable residents at the neighborhood scale. Effective design of proposed strategies and activities to deliver meaningful benefits and outcomes to local priority populations. • 2 points: Detailed summary of local community engagement to date. • 3 points: Comprehensive proposed Community Engagement Plan for grant term, demonstrating multi-stakeholder partnerships, variety of methods, clear priorities and tailored strategies for local community. Must include outreach, engagement, and improved outcomes for local priority populations and other vulnerable residents.

Capacity (15 points total)
• 7 points: Demonstration of financial capacity: ability to receive funds, execute the grant, and subcontract as needed.
• 8 points: Demonstration of management and organizational capacity: readiness and capacity to implement the proposed work on time and within budget.

Project Impact (35 points total)

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 58
• 10 points: Demonstrated need or value of proposed activities, including demonstration of building climate resilience and community resilience through anticipated project benefits and outcomes. Use Cal-Adapt24 Local Climate Snapshot tool to provide a preliminary baseline. Add best available data (quantitative, qualitative, narrative, spatial), inclusive of regional, local, and/or community data and discuss gaps and needs for local priority populations. Must include local climate risks, exposures, and adaptation and resilience measures, both current and historic, and how proposed planning activities will build local climate resilience.
• 10 points: Evidence of how proposed activities will specifically meet Program Objectives within grant term: (a) advance development of CRC sites, (b) ensure or improve access to a CRC, and (c) strengthen local community resilience in connection with a proposed CRC. • 8 points: Proposed Workplan provides clear, comprehensive plan with activities focused on the proposed Project Area and site, sequenced appropriately, and inclusive of entire grant term. Specific activities meet Program Objectives; build climate resilience and community resilience; and meaningfully prepare the local community to implement a future Community Resilience Center.

Project Design and Feasibility (30 points total)
• 5 points: Overall project design and feasibility are clear, relevant, and appropriate given the Project Vision Statement, Program Objectives, specific site, and specific local community. Proposal adequately details basic infrastructure and pre-development activities and costs, in accordance with Program Objectives.
• 5 points: Demonstrated ability to complete all site readiness requirements and thresholds by CRC Project Development Grants program deadlines.
• 10 points: Timeline and budget provide clear understanding of local community strengths, technical needs, and proposed activities. Timeline must include discrete tasks and detailed deliverables.

Budgets have adequate detail and demonstrate financial feasibility. • 5 points: Demonstration of financial sustainability, inclusive of operations and maintenance costs and services and programs.
• 5 points: Demonstrated ability to directly meet readiness requirements to apply for CRC Rounds 2 and 3 Implementation Grants.

Additional points: (2 total possible points)
• 1 point: Proposals located in and benefitting priority communities. • 1 point: Proposals located in and benefitting disadvantaged unincorporated communities, Tribal communities, and/or rural communities.

Sharing Plan (5 points total)
Replicability and usefulness for other communities with clear, effective plan for sharing. 24 Cal-Adapt: State of California-verified best available climate data downscaled projections, in coordination with CA Climate Change Assessments. Created by UC Berkeley Geospatial Innovation Facility, with funding and advisory oversight by the California Energy Commission and California Strategic Growth Council. <https://caladapt.org/tools/local-climate-change-snapshot>

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 59
Implementation Grants
CRC Implementation Grant Proposals will be scored out of a total of 200 points according to the following criteria. Further detail on scoring criteria will be provided in the CRC Implementation Grant Application materials.

Table 4. CRC Implementation Grants Scoring Criteria Summary

SCORING CRITERIA POINTS
CRC Vision and Objectives 20 points
Community Profile and Engagement Plan 40 points
Capacity and Partnerships 40 points
Project Impact 65 points
Project Feasibility 30 points
Sharing Plan 5 points
TOTAL 200 points
Top-scoring CRC Implementation Grant Applicants will advance to interviews and/or site visits, which may include a third-party facility assessment. These Applicants will be scored out of an additional 25 points (225 points total) for strength of partnerships, project design and feasibility, and project and community impact.

CRC Vision and Objectives (20 points total)
• 5 points: Project Area is clearly defined and complies with program requirements. • 5 points: Vision Statement reflects CRC Implementation Grant Program Objectives and approach. • 10 points: CRC strategies and proposed activities effectively advance all CRC Implementation Grant Program Objectives.

Community Profile and Engagement Plan (40 points total) • 15 points: Clear, comprehensive, compelling narrative description of local community and community resilience, including strengths and opportunities. Must identify and describe local priority populations and other vulnerable residents at the neighborhood scale. • 10 points: Detailed summary of local community engagement to date. • 15 points: Comprehensive proposed Community Engagement Plan for grant term, demonstrating multi-stakeholder partnerships, variety of methods, clear priorities, and tailored strategies for local community. Must include outreach, engagement, and improved outcomes for local priority populations and other vulnerable residents.

Capacity and Partnerships (40 points total)
• 10 points: Demonstration of Lead Applicant’s financial capacity, including ability to receive funds, execute the grant, and subcontract as needed.
• 10 points: Demonstration of Lead Applicant’s management and organizational capacity, including readiness and capacity to implement the proposed work on time and within budget.

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 60
• 15 points: Evidence of strong, effective multi-stakeholder partnerships secured in Collaborative Stakeholder Structure (CSS), through draft Partnership Agreement and/or MOU. Every CRC Implementation Grant requires a CSS. Per statute, each CSS must include representation of CBOs and local residents in governance and decision-making. Should include how Partners have worked together in the past, if relevant.

The CRC program will award the following additional points to Proposals including the following in a Collaborative Stakeholder Structure: (5 total possible points) • 1 point: Proposals where the Lead Applicant is a California Native American Tribe, an eligible entity having co-ownership with a California Native American Tribe, or an eligible entity established by a California Native American Tribe to undertake climate resilience projects. • 1 point: Proposals that include a California Native American Tribe or Tribal communities in CSS.

Must demonstrate role in CSS governance and decision-making. • 1 point: Proposals that include in CSS at least one partner with experience relevant to priority populations. Experience here includes lived experience from a priority population (see full list in Section: Priority Communities and Priority Populations) • 1 point: Proposals that include in CSS at least one partner with expertise serving priority populations. Expertise can include subject matter expertise, professional expertise like advocacy, and/or providing direct services and programs
• 1 point: Proposals that include in CSS at least one partner with expertise on any of the following elements from Program Objectives: local leadership and grassroots engagement, civic and community development, and climate resilience awareness and activities. (See Section 5.1: CRC Implementation Grant Program Objectives)
Project Impact (65 points total)
• 20 points: Demonstrated need or value of proposed strategies and activities, including demonstration of building climate resilience and community resilience through anticipated project benefits and outcomes. Use Cal-Adapt25 Local Climate Snapshot tool to provide a preliminary baseline. Add best available data (quantitative, qualitative, narrative, spatial), inclusive of regional, local, and/or community data. Discuss gaps and needs for local priority populations. Must include local climate risks, exposures, and adaptation and resilience measures, both current and historic.

Proposed Capital Project design elements appropriately and effectively respond to identified climate hazards.
• 5 points: Effective design of proposed strategies and activities to deliver meaningful benefits and outcomes to local priority populations.
• 18 points: Proposed Workplan provides clear, comprehensive plan with activities focused on the proposed Project Area and site, sequenced appropriately, and inclusive of entire grant term. Specific 25 Cal-Adapt: State of California-verified best available climate data downscaled projections, in coordination with CA Climate Change Assessments. Created by UC Berkeley Geospatial Innovation Facility, with funding and advisory oversight by the California Energy Commission and California Strategic Growth Council. <https://caladapt.org/tools/local-climate-change-snapshot>

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 61
activities meet Program Objectives; build climate resilience and community resilience; and meaningfully prepare the local community to implement a future Community Resilience Center. • 15 points: Draft Emergency Plan and Year-Round Community Resilience Plan demonstrate ability to serve local community during emergencies and year-round, with specific attention to priority populations.
• 2 points: Long-Term Usage of CRC Facility to ensure CRC will continue to serve local community.

Evidence of ability to exceed 15 years minimum of CRC facility usage post- grant term.

Additional points: (5 total possible points)
• 1 point: Proposals located in and benefitting priority communities. • 1 point: Proposals located in and benefitting unincorporated communities and/or rural communities.
• 1 point: Proposals that include a partnership with a workforce development organization or workforce development board. Can be for CRC facility construction/retrofits and/or services and programs.
• 1 point: Proposals that demonstrate an ability to pursue additional labor and workforce measures like a Community Workforce Agreement, Community Benefits Agreement, Project Labor Agreement, and/or local hire or targeted hire practices for construction and retrofits. • 1 point: Proposals that demonstrate additional or strengthened labor and workforce measures beyond the State prevailing wage requirement during the grant term. Such measures can include pathways into union pre-apprenticeship and apprenticeship programs for workers, worker benefits and protections, worker safety, and considerations for worker voice.

Project Feasibility (30 points total)
• 5 points: Overall project design and feasibility are clear, relevant, and appropriate given the Project Vision Statement, Program Objectives, specific site, and specific local community. Proposal bridges physical infrastructure and social infrastructure elements: includes CRC Facility, Campus Amenities, and community resilience services and programs.
• 5 points: Demonstrated ability to complete all site readiness requirements (see Section 8.3: SiteReadiness) and CRC Implementation Project Requirements (see Section 5.4: Implementation Project Requirements) by program deadlines.
• 10 points: Timeline and budget provide clear understanding of local community strengths, technical needs, and various strategies. Timeline must include discrete tasks and detailed deliverables.

Budgets have adequate detail, align with percentage caps presented, and demonstrate financial feasibility.
• 10 points: Demonstration of financial sustainability, inclusive of operations and maintenance costs and services and programs.

Sharing Plan (5 points total)
Replicability and usefulness for other communities with clear, effective plan for sharing.

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 62
SECTION 10: GRANT ADMINISTRATION
Below is a brief description of the grant administration responsibilities and principles for CRC Planning Grants, Project Development Grants, and Implementation Grants.

10.1 FUNDING AVAILABILITY AND AWARD AMOUNT

SGC received $110 million to implement Round 1 of the CRC Program through provision of grants, staff support, and third-party technical assistance. Because the program seeks to serve communities serving a diverse set of community needs, Applicants have the flexibility to request the amount of funding needed to carry out the work described in their proposal for the grant term.
• $5 million for CRC Planning Grants, each ranging from $100,000 to $500,000. • $9.6 million for CRC Project Development Grants, each ranging from $500,000 to $5 million.
• $84 million for CRC Implementation Grants, each ranging from $1 million to $10 million.

The exact award amounts provided are contingent on the competitive selection process.

Possible reasons for why an Applicant might not receive their full funding request include:
• Concerns regarding the feasibility of all proposed activities within the grant term • Removal of ineligible costs that are included in the proposal • If funding remains after awarding the highest scoring Applicants, partial awards may be made to the next highest-scoring Applicant(s)
SGC retains the right to make partial awards and to reallocate funds between CRC Round 1 Grant types in the event of undersubscription and/or ineligibility.

10.2 GRANT TERMS
Planning Grant terms are two (2) years, with the option to extend on a case-by-case basis.

Project Development Grant terms are two (2) years, with the option to extend on a case-bycase basis.

Implementation Grant terms are five (5) years: a four (4) year Project Completion Period, followed by a one (1) year Performance Period, during which Project outcomes will be monitored and grant close-out activities will conclude.

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 63

10.3 GRANTEES, PARTNERS, AND SUBCONTRACTORS
Grants will be executed between SGC and the Lead Applicant only. SGC will not enter into any contractual relationship with any Co-Applicants or subcontractors.

Once the grant has been executed, the Lead Applicant will be referred to as the “Grantee” and Co-Applicants will be referred to as “Partners.”
Project Development and Implementation grant agreements for CRC Projects where the Lead Applicant is a Federally recognized Native American Tribe will include language giving SGC a right to sue the Tribe for breach of the grant agreement in California state courts.

10.4 DISBURSEMENTS AND ACCOUNTING OF FUNDS
Advance Payment
SGC may provide advance payments to qualifying awards to ensure effective implementation of the program. Advance payments can be up to 25% of the total grant award, spread across a series of installments between the start date identified in the grant agreement until June 30, 2025. The complete schedule, process, and reporting requirements for advance pay will be determined in the Grant Agreement.

Per CRC Program’s specific advance pay authority, advance payment will be limited to the service portions of awards when the Grantee is a community-based private non-profit agency26, which includes but may not be limited to, community-based organizations and nongovernmental organizations. Government entities, including City and County government and Federally Recognized California Native American Tribes, are not eligible for advance payment.

All Grantees eligible for advance payment will be required to prioritize Partners that experience low cash reserves to receive advances.

To receive advance pay, the Grantee must do the following:
26 The term “community-based agency” means a private nonprofit organization (including a church or other religious entity) that is representative of a community or a significant segment of a community; and is engaged in meeting human, educational, environmental, or public safety community needs. [42 US Code § 12511(10)] < https://www.law.cornell.edu/definitions/uscode.php?width=840&height=800&iframe=true&def_id=42-USC1928820618-870868799&term_occur=999&term_src=title:42:chapter:129:subchapter:I:division:A:section:12511>

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 64
At The Time of Grant Agreement:
• Demonstrate good standing and no tax delinquency with the California Franchise Tax Board and California Department of Tax and Fee Administration27 • Demonstrate 501(c)(3) status or other demonstration of non-profit/NGO status for Partners that will receive advance payment
• Provide description of how the organizations that will receive advance payment are representative of a community or a significant segment of a community and are engaged in meeting human, educational, environmental, or public safety community needs. This may be included in the Collaborative Stakeholder Structure description. • Provide the Collaborative’s workplan
• Provide a spending plan for each Partner receiving advance payment • Sign an agreement that they will: revert all unused moneys to the State if they are not liquidated within the timeline specified in the grant agreement or in the case of noncompliance/misuse of funds; communicate and document changes to spending plan; keep advanced funds separate in accounting records from CRC grant recipients’ other funds; and allocate all interest earnings from advanced funds to the CRC grant’s advanced funds for use on the Project or returned to the State.

Before payment:
• Complete an advance payment request form that includes itemized budget for the period of the grant the costs will cover
• Provide a spending timeline including anticipated spend down over a set period of time After prior advance pay is expended, the Grantee will provide a progress report that includes:
• A high-level summary of work completed
• Itemized Receipts
• Invoice for grant activities that were not covered by the advance payment (if applicable) • Their next advance payment request form (if applicable) Disbursement Process
The Grantee cannot request advance payment or reimbursement for any costs incurred or work completed before grant execution. Grantees may request advance payment or reimbursement from SGC.
• For CRC Planning and Project Development Grants: on a quarterly basis (every three (3) months).
• For CRC Implementation Grants: on a bimonthly basis (every two (2) months). 27 Check past due balance (<https://www.ftb.ca.gov/about-ftb/newsroom/top-500-past-due-balances/corporateincome-tax-list.html>) and sales tax websites (<https://www.cdtfa.ca.gov/taxes-and-fees/top500.htm>.

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 65
SGC will retain the last 5% the overall grant budget, to be paid once the State has determined that the grant terms have been fulfilled. For reimbursement payments, Partners must invoice the Grantee before the Grantee submits an invoice to SGC. The Grantee will be responsible for compiling all invoices, supporting documentation, and reporting materials for themselves and the Partners into a single package. Once the package has been approved for payment, funds will be disbursed to the Grantee. The Grantee is responsible for disbursing payment to their Partners in accordance with their signed Partnership Agreement.

Tribes will not be required to sign a limited waiver of sovereign immunity to receive payments on a reimbursement basis from SGC through the CRC Program.

10.5 REPORTING REQUIREMENTS
Grantees are responsible for the following categories of reporting:

All Grant Types
Regular Check-Ins
All Grantees can expect to participate in regular check-in meetings with CRC staff and contractors. During these meetings, Grantees can describe their work and CRC staff can offer feedback and guidance on draft deliverables. During each check-in meeting, CRC staff will take notes on accomplishments, challenges, and lessons learned to identify emerging trends, best practices, opportunities for greater support, and success stories. CRC staff and contractors will also support Grantees in meeting the various administrative criteria, developing financial and grant management processes, and building connections between Grantee(s) and State and Federal agencies.

Check-in Frequency
The Lead Applicant, as the liaison between CRC staff and the Partners, will participate in more frequent check-in meetings with CRC staff and contractors. The Grantee check-in meeting schedule will align with the invoicing schedule. Partners can expect to participate in two (2) full collaborative check-ins each grant year.

Progress Reports
In addition to regular check-ins, Grantees will submit annual progress reports that provide updates on the overall status of the grant. They will include high-level questions not captured in the regular check-ins.

Grantees will also need to submit a Final Report on the overall status of the grant including lessons learned, barriers, and success stories.

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 66
Budget Reports
An inventory of purchased equipment will be reported annually and at the end of the grant term.

Detailed Work Plans and Budgets will be revised on a regular basis. These documents will contain more detail than the Grant Agreement and will be used as administrative tracking tools between the Grantee and the State.

Reporting Templates and Forms
SGC will provide templates for the progress reports, work plan, budget, invoice form, advance payment request form, and reimbursement request forms. These documents will record the Project’s expenditures and assess general progress on deliverables.

Implementation Grants
Data Collection and Indicator Tracking
Grantees will work with a third-party Evaluator that will develop an overall evaluation framework for the CRC program and work with Grantees to identify indicators for tracking and monitoring for their Project. The evaluation will seek to provide specific, measurable outcomes achieved by the program that will provide lessons learned and potential recommendations for overall program improvement. (See Section 5.5: Implementation Program Evaluation)

10.6 PREVAILING WAGE REQUIREMENTS
CRC-funded Projects may be subject to State Prevailing Wage Requirements, pursuant to Section 1700 of the California Labor Code. The California Labor Code requires payment of local prevailing wages to workers and laborers on state government contracts in excess of $1,000 for public works projects. A “public work” is the construction, alteration, demolition, installation, repair or maintenance work done under contract and paid for in whole or in part out of public funds. The definition applies to private contracts when certain conditions exist. Grantee can identify additional stipulations and exceptions under Cal. Labor Code § 1720 et seq.

Grantee must ensure the following on “public work” activities under this Grant Agreement:
• Prevailing wages are paid
• The Project budget and invoices for labor reflects prevailing wage requirements, or if exempt, provide the applicable exemption to SGC with the Project budget • The Project complies with all other requirements of prevailing wage law, including but not limited to, keeping accurate payroll records, and complying with all working hour requirements and apprenticeship obligations.

Grantee shall ensure that its Partners and Subcontractors, if any, also comply with prevailing wage requirements. Grantee shall ensure that all agreements with its Partners and

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 67
Subcontractors to perform work related to this Project contain the above terms regarding payment of prevailing wages on public works projects.

The Department of Industrial Relations (DIR) is the primary resource for consultation on the requirements of California prevailing wage law.
• Grantee can identify the rates for prevailing wage on the DIR website28 Grantee may contact DIR for a list of covered trades and the applicable prevailing wage. • If Grantee is unsure whether the CRC Project or individual projects receiving this award is a “public work” as defined in the California Labor Code, it may wish to seek a timely determination from the DIR or an appropriate court.
• If Grantee has questions about this contractual requirement, recordkeeping, apprenticeship, or other significant requirements of California prevailing wage law, it is recommended the Grantee consult DIR and/or a qualified labor attorney.

10.7 OWNERSHIP
The following section outlines the long-term governing principles for ownership of Project elements funded by the CRC grant.

Project Development Grants and Implementation Grants
Equipment
For any equipment purchased or built with funds that are reimbursable as a direct cost of the CRC Project, as determined by SGC, the Grantee, Partner, or Subcontractor, as applicable, must be the sole owner on the title. During the Project Completion Period, equipment must be dedicated to the described use in the same proportion and scope as was in the Grant Agreement, unless SGC agrees otherwise in writing. On completion or early termination of the Grant Agreement, the State will either require that the equipment be returned or authorize the continued use of such equipment at the Project Area; in making that determination, the State will consider the useful life of the equipment, and the Grantee may be required to refund the State for the fair market value of equipment that continues to have a usable life, but is no longer required for grant implementation. Grantee will be required to maintain an inventory record for each piece of non-expendable equipment purchased or built with funds provided under the terms of a Grant Agreement.

Vehicles
For any vehicles acquired with funds that are reimbursable as a direct cost of the CRC Project, the Grantee, Lead Entity, or Subcontractor, as applicable, must be the sole owner on title.

Vehicles acquired – including, but not limited to, bicycles, cars, buses, vans, rail passenger 28 California Department of Industrial Relations. 2018. <https://www.dir.ca.gov/>

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 68
equipment – must be maintained in a state of good repair and dedicated to the described use during the grant term and to public transportation use for their full useful life.

Infrastructure
For any rights of way, real and personal property, leases, improvements and infrastructure funded as a reimbursable direct cost of the CRC Project, the Grantee, Lead Entity, or an appropriate public agency or subcontractor, as applicable, must be the sole owner of the title or leasehold.

Capital Projects owned or operated by public entities must include the public agency on the application or include an executed agreement with that public agency for the completion of the resilience center upgrades for which funding is sought before the grant agreement is signed.

If the ownership or use of equipment, vehicles, or infrastructure changes to a use not in accordance with the CRC Guidelines or Grant Agreement, the Grantee may be required to reimburse the State in a manner determined by SGC.

10.8 PUBLICITY REQUIREMENTS
CRC Grantees are required to use SGC names and/or logo for all publications, websites, signage, invitations, and other media-related and public-outreach products related to the CRC grant.

10.9 AUDIT AND RECORD RETENTION
All records, physical and electronic, must be adequately protected from loss, damage, or destruction for possible audit(s). The Grantee agrees that the State or designated representative will have the right during normal business hours to review and to copy any records and supporting documentation pertaining to the performance of the Grant Agreement and interview any employees who might reasonably have information related to such records.

Further, Grantee agrees to include a similar right of the State to audit records and interview staff of any Partners and Subcontractors related to performance of the Grant Agreement. • Grantee, Partners, and Subcontractors must maintain copies of Project records four (4) years after all terms of the Grant Agreement are fulfilled, unless a longer period of records retention is stipulated.
• The State retains the right to conduct an audit each year during the grant term and up to four (4) years after all terms under the Grant Agreement are fulfilled. • The State may require recovery of payment from the Grantee, issue a Stop Work Order or terminate the Grant Agreement, as warranted, based on an audit finding, or any other remedies available in law or equity.

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 69

10.10 PERFORMANCE
SGC has sole discretion to determine if Grantee is performing in accordance with the Grant Agreement. Non-performance issues can include but are not limited to: misuse of funding for ineligible expenses; inability to meet performance requirements or scheduled milestones; failure to complete or failure to make a good faith effort to complete the CRC Project as a whole or any CRC Project Components; and/or failure to comply with the Guidelines or terms and conditions of the Grant Agreement.

SGC will notify Grantee, in writing, if non-performance is determined, and will provide instructions and a timeline to rectify all cases of non-performance. Grantee must respond to a determination of non-performance within thirty (30) days either by a) acting on corrective actions and notifying SGC of actions taken, or b) disputing SGC’s findings in writing. SGC, without waiver of other rights or remedies, may require the Grantee to re-perform any actions defined in this Grant Agreement if determined to be not performed in accordance with the Grant Agreement.

SGC may withhold any payments due to Grantee until the Grantee brings the individual project or CRC Project back into full compliance. Costs and expenses for these actions shall be borne by the applicable Grantee, Partner, or Subcontractor.

SGC has the right to issue a Stop Work Order for an individual project or the CRC Project and suspend payments to the Grantee. SGC reserves the right to issue a Stop Work Order if there is a breach in the leveraged funding commitments that put components of the Project at risk of not being completed.

Both SGC and the Grantee have the right to terminate the Grant Agreement prior to the end of the grant term upon 30 calendar days of written notice. The written notice shall specify the reason for early termination and may permit SGC or the Grantee to rectify any deficiencies prior to the termination date.

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 70
SECTION 11: TECHNICAL ASSISTANCE

11.1 APPLICATION TECHNICAL ASSISTANCE
To support the development of competitive Proposals, SGC will offer application TA from thirdparty providers (TA providers) to eligible Applicants for the CRC Implementation, Project Development, and Planning Grants. Depending on the volume of applications received, SGC Staff will prioritize Applicants from priority communities for application TA for both Implementation and Planning Grants (See Section 2.3: Priority Communities and Priority Populations). SGC will prioritize Disadvantaged Unincorporated Communities, Tribal Communities, and Rural Communities for application TA for Project Development Grants. Figure 2 below summarizes technical assistance offered: Application TA to support Applicants during application development, and Implementation TA to support awarded Grantees.

Important points about Application TA:

All Implementation Grant Applicants must complete a technical assistance survey that indicates intent to apply and willingness to participate in technical assistance within the first two (2) weeks following the release of the Notice of Funding Availability (NOFA) to be eligible for TA.

All Applicants selected for TA must undergo a threshold review with TA providers during the first month of the application period. This review will help Applicants determine if they can meet all Program Thresholds (see Section 9: Application) and help them to reach an informed decision on whether to complete a full Implementation Grant application. Applicants who do not continue with a full implementation application can choose to complete a Planning Grant or Project Development Grant application. The evaluation completed by the TA providers with the Applicants will be used to inform, but not disqualify, the Applicants.

Receiving Application TA does not guarantee that an Applicant will be awarded a CRC Grant.

Planning Grants
Application TA activities for CRC Planning Grants may include, but are not limited to:
• Frameworks, tools, and templates for CRC Applicants
• Direct application assistance, including review of responses and application coordination Project Development Grants
Application TA activities for CRC Project Development Grants may include, but are not limited to:

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 71
• Assistance developing Community Engagement Plans, Emergency Plans, Year-Round Community Resilience Plans (plans can be further refined during CRC grant award term) • Financial analysis and budget development
• Identification of Project Area and cost estimates for basic infrastructure components • Direct application assistance, including review of responses and application coordination Implementation Grants
Application TA activities for CRC Implementation Grants may include, but are not limited to:
• Assistance developing Community Engagement Plans, Emergency Plans, Year-Round Community Resilience Plans (plans can be further refined during CRC grant award term) • Financial analysis and budget development
• Identification of Project Area, integration of Capital Projects, and cost estimates • Assessment of project readiness
• Provision of templates for feasibility studies and energy audits • Direct application assistance, including review of responses and application coordination

11.2 IMPLEMENTATION TECHNICAL ASSISTANCE
Awardees of any of the 3 CRC grant types (Planning, Project Development, Implementation) may receive Implementation TA and other technical support from representatives of SGC and other State entities throughout the implementation of their CRC Proposal for a timeframe to be determined by SGC.

SGC will also provide Implementation TA to CRC awardees through a third-party TA provider.

All Grant Types
Implementation TA activities for all grants may include but are not limited to:
• Support on robust, meaningful, and culturally appropriate community engagement • Support with management for Collaborative Stakeholder Structure process • Assistance in developing project management and fiscal management systems • Assistance in attracting and leveraging additional financing that will support the longterm sustainability of the Community Resilience Center and associated services and programs
• Provide best practices and resources for finalizing the emergency plan and Year-Round Community Resilience Plans
• Assistance strengthening organizational capacity to integrate implementation efforts

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 72
Figure 2 below summarizes technical assistance offered: Application TA to support Applicants during application development, and Implementation TA to support awarded Grantees.

Figure 2. CRC Grant Technical Assistance Timeline

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 73
SECTION 12: APPENDICES
APPENDIX A: GLOSSARY AND KEY TERMS
Access and Functional Needs (AFN) – Term referring to individuals who are or have: physical, developmental, or intellectual disabilities; chronic conditions or injuries; limited English proficiency; older adults; children; low-income, homeless, and/or transportation disadvantaged or public transit-dependent; and pregnant people.29 For CRC program, described as “Priority Populations.”
Activate – For CRC program, “activate” refers to the mobilization of CRC facilities, services and programs, emergency plans, and/or personnel needed to respond for an emergency event. This is distinct from “blue sky” conditions or year-round services and programs. Activation details will vary based on specific facility capabilities, the type of emergency, and needs of the local community and priority populations.

Adaptive Capacity - The ability of systems, institutions, humans, and other organisms to adjust to potential damage, take advantage of opportunities, or respond to consequences. Vulnerable communities have less adaptive capacity to cope with, adapt to, and recover from climate impacts. Adaptive capacity can be assessed by using publicly accessible tools.

Advance Payment - Any payment made to a contractor before work has been performed or goods have been delivered. Advance payments are permitted only if authorized by statute. (For example, interagency agreements may provide for advance payments under (GC § 11257.)30 Applicant - The Lead Applicant and co-Applicants are collectively referred to as “Applicants.” Application or Proposal - A submittal comprised of responses and supporting documents to apply for the grant.

Awarded - An agency commits funding to implement projects (e.g., executed a grant agreement with a Grantee; transferred funds to another agency or program administrator).

California Native American Tribe - A Native American Tribe that is on the contact list maintained by the Native American Heritage Commission (NAHC) for the purposes of Chapter 905 of the Statutes of 2004 (Pub. Resources Code, § 21073). 29 California Governor’s Office of Emergency Services. 2022. Access and Functional Needs (AFN). <https://www.caloes.ca.gov/office-of-the-director/policy-administration/access-functional-needs/> 30 California Department of General Services (DGS). 2022. State Contracts Manual (SCM), Volume 1 Glossary. <https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/StateContracting>

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 74
Campus Amenities - Activities related to construction or improvements to amenities at or based in the CRC Facility that strengthen the local community’s resilience to climate and other disasters, such as a microgrid or shade trees located on site at the resilience center.

Capacity Building - The process of strengthening local coordination, leadership, knowledge, skills, expertise, and access to resources in vulnerable communities to help to develop or increase the ability of that community to independently compete for grants and implement projects in the future. Capacity building activities include, but are not limited to, identifying and planning for needed climate change mitigation and adaptation projects in a given region and identifying the tools and resources needed to successfully access, apply for, and receive grant funding.

Capital Projects – CRC Facility construction and retrofits and Campus Amenities.

Climate Adaptation - Adjustment in natural or human systems to a new or changing environment. Adaptation to climate change refers to adjustment in natural or human systems in response to actual or expected climatic stimuli or their effects, which moderates harm or exploits beneficial opportunities.

Climate Resilience – Resilience as it relates to climate change is the capacity of any entity – an individual, a community, an organization, or a natural system – to prepare for disruptions, recover from shocks and stresses, and adapt and grow from a disruptive experience. For CRC program, climate resilience is strengthened locally through specific strategies, activities, and capacity to prepare for climate impacts including drought, extreme temperatures, floods, sea level rise, and wildfires.31
Climate Vulnerability - Climate vulnerability describes the degree to which natural, built, and human systems are at risk of exposure to climate change impacts. Vulnerable communities experience heightened risk and increased sensitivity to climate change and have less capacity and fewer resources to cope with, adapt to, or recover from climate impacts. These disproportionate effects are caused by physical (built and environmental), social, political, and or economic factor(s), which are exacerbated by climate impacts. These factors include, but are not limited to, race, class, sexual orientation and identification, national origin, and income inequality.32
Co-Applicant - Entities other than the lead Applicant that enter into a Partnership with other organizations to apply for an Adaptation Planning Grant. 31 Rodin, Judith. 2014. The Resilience Dividend: Being Strong in a World Where Things Go Wrong. Philadelphia:

Perseus Books Group (pages 3-4). 32California Governor’s Office of Planning and Research (OPR). 2018. Defining Vulnerable Communities in the Context of Climate Adaptation. Integrated Climate Adaptation and Resiliency Program (ICARP) Technical Advisory Committee. <https://www.opr.ca.gov/docs/20200720-Vulnerable_Communities.pdf>

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 75
Co-Benefits - The ancillary or additional benefits of policies that are implemented with a primary goal, such as climate change mitigation – acknowledging that most policies designed to reduce greenhouse gas emissions also have other, often at least equally important, benefits (e.g., energy savings, economic benefits, air quality benefits, public health benefits). Also referred to as “multiple benefits” (U.S. Environmental Protection Agency).

Community-Based Organization (CBO) - A public or private nonprofit organization of demonstrated effectiveness that is representative of a community or significant segments of a community and provides educational or related services to individuals in the community.

Community Engagement - The process of working collaboratively with and through groups of people affiliated by geographic proximity, special interest, or similar situations to address issues affecting the well-being of those people.

Community Resilience – The capacity of a community to withstand, recover, and learn from adverse events (climate or otherwise) and strengthen future response and recovery efforts.

Inclusive of resources, connections and networks, knowledge and information, trust and social cohesion, access and opportunities, and overall equity and well-being.

Community Resilience Services and Programs - Services and programs that operate out of the CRC Facility that build community resilience and encourage year-round use of the CRC Facility, in addition to use during emergency activations.

CRC Emergency Plan – Plan outlining processes and procedures that will take place at the CRC Facility during emergencies. Includes mobility, emergency communications, coordination, and agreements. Draft required in Implementation Grant proposal; final due by end of grant term.

CRC Facility – Facility serving as Community Resilience Center. Campus Amenities and community resilience services and programs must be connected to and based out of the CRC Facility, respectively.

CRC Year-Round Community Resilience Plan – Plan outlining services and programs operating out of the CRC year-round to ensure ongoing usage of the CRC. Draft required in Implementation Grant proposal; final due by end of grant term.

Direct Costs - Costs directly tied to the implementation of the Community Resilience Centers grant, including, but not limited to personnel costs, subcontracts, equipment costs, travel expenses, etc.

Disadvantaged Communities - Census tract-level designation by California Environmental Protection Agency (CalEPA). Result of California Communities Environmental Health Screening tool CalEnviroScreen (CES), which overlays environmental, health, and socioeconomic data, and is created by the Office of Environmental Health Hazards Assessment (OEHHA). For CRC Round

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 76
1, “priority communities” include but are not limited to those designated “Disadvantaged Communities” from CalEnviroScreen 4.0 (2021 update).

Disadvantaged Unincorporated Communities (DUC) - An inhabited and unincorporated community that includes 10 or more dwelling units in proximity or where 12 or more registered voters reside and have an annual median household income that is 80% or less of the statewide median housing income (SB 244 [Wolk, 2011)].

Disaster - A serious disruption of the functioning of a community or a society at any scale due to hazardous events interacting with conditions of exposure, vulnerability and capacity, leading to one or more of the following: human, material, economic and environmental losses and impacts.33
Encumbrance – Funds not yet spent but already appropriated for a specific purpose. A commitment of funds guaranteeing a source of payment for a specific transaction. 34 Fiscal Agent – A legal entity with legal authority, history, and capacity to administer state funds.

A Fiscal Agent can make disbursements on behalf of the Applicant.

Grant Agreement - Arrangement between the State and Grantee specifying the payment of funds to be used for grants by the State for the performance of specific Community Resilience Centers Program Objectives within a specific grant performance period by the Grantee.

Grantee - Designated Lead Applicant that has an agreement for grant funding with the State Hazard - An event or physical condition that has the potential to cause fatalities, injuries, property damage, infrastructure damage, agricultural losses, damage to the environment, interruption of business, or other types of harm or loss.35 Hazard Mitigation - Any action to reduce or eliminate the long-term risk to human life and property from hazards. The term is sometimes used in a stricter sense to mean cost-effective measures to reduce the potential for damage to a facility or facilities from a disaster event.

Implementation Grant – Funding for Community Resilience Centers, including construction and retrofit of CRC Facility, Campus Amenities, and services and programs.

Indicators - Quantitative measures, including project-related metrics that show changes in conditions over a period of time.
33 United Nations Office for Disaster Risk Reduction (UNDRR). 2022. <https://www.undrr.org/terminology/disaster> 34 California Department of General Services (DGS). 2022. State Contracts Manual (SCM), Volume 1 Glossary. <https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/StateContracting> 35California Governor’s Office of Emergency Services (Cal OES). 2018. State Hazard Mitigation Plan (SHMP). p.14. <https://www.caloes.ca.gov/wp-content/uploads/002-2018-SHMP_FINAL_ENTIRE-PLAN.pdf>

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 77
Indirect Costs - Expenses of doing business that is of a general nature. These costs are not directly tied to the grant but are necessary for the general operation of the organization.

Examples of indirect costs may include but are not limited to: personnel costs associated with administrative, supervisory, legal, and executive staff; personnel costs associated with support units, including clerical support, housekeeping, etc.; and operating expenses and equipment costs not included as part of direct project costs.

In-Language Materials and Activities – Materials and activities translated into relevant languages based on local community residents’ language needs.

Joint Powers Authority (JPA) - A government entity, formed by a formal, legal agreement, comprised of two (2) or more public agencies that share a common power and want to jointly implement programs, build facilities, or deliver services.

Lead Applicant - An entity that enters into a Partnership with other organizations for purpose of applying for a CRC grant and has been designated as the lead organization for the Partnership.

Lead Entity - The Lead Applicant or Co-Applicant responsible for leading the implementation of a specific portion of the CRC Project.

Memorandum of Understanding (MOU) - An MOU is an agreement between two (2) or more parties that is legally binding and outlines the responsibilities of each of the parties to the agreement. A Memorandum of Understanding is required for Implementation Grant Applicants whose Project Areas cross jurisdictional boundaries.

Mitigation – An effort to reduce the loss of life and property by lessening the impact of disasters.36
Natural Hazard – An environmental phenomenon that has the potential to impact societies and the human environment.

Nonprofit Organization - Any nonprofit corporation qualified to do business in California and qualified pursuant to subdivision (c)(3) under Section 501 of the Internal Revenue Code.

Partner - Entities other than the Grantee that enter into a Partnership with the Grantee and other organizations to implement Community Resilience Centers grant activities. Referred to as “Co-Applicants” during the application stage.

Partnership Agreement - A Partnership Agreement is an agreement between two (2) or more parties that is not legally binding and outlines the responsibilities of each of the parties to the agreement. This is required of all members of the Collaborative Stakeholder Structure. 36 Federal Emergency Management Agency (FEMA).

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 78
Planning Grant - Funding for planning activities to prepare a community and site for a future Community Resilience Center.

Planning Area – Area containing proposed CRC Facility site and associated strategies and activities. Requirement for CRC Planning Grants.

Plan Alignment – Plan alignment is the process of leveraging connections, information, and resources to build shared language, data foundations, and processes across multiple planning efforts at any scale. The resulting products of plan alignment are:
• a suite of plans (with different scopes and purposes) that share the same data, similar underlying assumptions, aligned visions, complementary goals, strategies, and actions, and
• a shared understanding, process, and structure for multiple entities in a community or region to continue to collaborate and align efforts over the long term.

Post-award Consultation - Prior to the execution of the grant agreement, a period where terms and conditions of the grant agreement are determined and finalized.

Program Objectives - Program objectives are statements that describe the desired outcomes of the program. CRC Implementation Grants, CRC Project Development, and CRC Planning Grants each have specific program objectives. (See Section 3.1: CRC Planning Grant Program Objectives, Section 4.1: CRC Project Development Grant Program Objectives, and Section 5.1:

CRC Implementation Grant Program Objectives, respectively.) Project Area - Area containing proposed CRC Facility, Campus Amenities connected to the CRC Facility, and community resilience services and programs based out of the CRC Facility.

Requirement for CRC Implementation Grants.

Project Development Grant – Funding for pre-development and basic infrastructure activities for development of CRCs. (See Section 4: Project Development Grants) Public Entities - Includes cities, counties, Metropolitan Planning Organizations (MPOs), Joint Powers Authorities (JPAs), Regional Transportation Planning Agencies (RTPAs), and Councils of Governments (COGs). Public entities may also include California institutions of higher education, districts, public authorities, public agencies, political subdivisions, and public corporations (California GC § 811.2).

Risk - The likelihood of loss of life, injury, or destruction and damage from a disaster in a given period.37
37 Federal Emergency Management Agency (FEMA).

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 79
Rural Community – a rural community as defined by Health and Safety Code 50199.21, which includes areas that satisfy any of the following criteria:
a) Is eligible for financing under the Section 515 program, or successor program, of the Rural Development Administration of the United States Department of Agriculture b) Located in a nonmetropolitan area as defined in Section 50090 c) is either (1) an incorporated city having a population of 40,000 or less as identified in the most recent Report E-1 published by the Demographic Research Unit of the Department of Finance, or (2) an unincorporated area which adjoins a city having a population of 40,000 or less, provided that the city and its adjoining unincorporated area are not located within a census tract designated as an urbanized area by the United States Census Bureau. The department shall assist in determinations of eligibility pursuant to this subdivision upon request. With respect to areas eligible under subdivision (b) and this subdivision, the committee may rely upon the recommendations made by the department. Any inconsistencies between areas eligible under subdivisions (a) and (b), and this subdivision, shall be resolved in favor of considering the area a rural area.

Eligible and ineligible areas need not be established by regulation.

Shelter - A disaster-relief location that provides a roof overhead, food, water, sanitation, and support to residents in maintaining their basic living needs until they can return home. Shelters will not duplicate residents’ usual standards of living whether or not they have disabilities or access and functional needs. Shelters can be identified as primary or secondary shelters, depending on accessibility.38
Technical Assistance (TA) - Aid and support provided to Applicants, including application and implementation TA.

Vision Statement - A statement developed by Applicants to describe project vison and outcomes, and how proposed strategies and/or activities will be coordinated and integrated to achieve all relevant CRC Program Objectives.

Vulnerable Resident and/or Community - Vulnerable residents and vulnerable communities experience heightened risk and increased sensitivity to climate change and have less capacity and fewer resources to cope with, adapt to, or recover from climate impacts. These disproportionate effects are caused by physical (built and environmental), social, political, and/or economic factors (s), which are exacerbated by climate impacts. These factors include, 38 California Governor’s Office of Emergency Services (Cal OES). 2017. State of California Emergency Plan. P.41. <https://www.caloes.ca.gov/wpcontent/uploads/Preparedness/Documents/California_State_Emergency_Plan_2017.pdf>

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 80
but are not limited to, race, class, sexual orientation and identification, national origin, and income inequality.
39 39California Governor’s Office of Planning and Research (OPR). 2018. Defining Vulnerable Communities in the Context of Climate Adaptation. Integrated Climate Adaptation and Resiliency Program (ICARP) Technical Advisory Committee. <https://www.opr.ca.gov/docs/20200720-Vulnerable_Communities.pdf>

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 81
APPENDIX B: COLLABORATIVE STAKEHOLDER

STRUCTURE
Partnership Agreement
Applicants must develop a Partnership Agreement that includes the Lead Applicant and all CoApplicants that describes the governance, organization, and financial relationships of the Collaborative Stakeholder Structure.

The Collaborative Stakeholder Structure will govern implementation of the entire CRC Grant.

Applicants may design their Collaborative Stakeholder Structure to best align with their needs, but the Partnership Agreement must, at a minimum, include the following:
• Identification of the Grantee
• Roles and responsibilities for the Grantee and all Partners, residents, and/or community-nominated members
• Governance of the Collaborative Stakeholder Structure including: processes for handling disputes and procedures to change, add, or remove members • Legal and financial considerations including: liability provisions, financial relationships between the Grantee and Partners, the process the Grantee will use to reimburse or provide advance pay to the Partners, and procurement processes • Transparent decision-making processes amongst Grantee and the Partners • Transparent process for involving community representatives and other communitybased organizations that are not included within the formal Grant Agreement in decision-making
• Non-discrimination clause; and
• Meeting facilitation procedures including frequency of meetings, minimum number of meetings open to the public, means for publishing meeting agenda, and notes for public access, with consideration for location, virtual access, and language access.

Tribes’ sovereign status should be respected and upheld through the development of the Collaborative Stakeholder Structure.

If a California Native American Tribe is the Lead Applicant, the Tribe may request modifications, with justification, to one or more requirements of the Collaborative Stakeholder Structure and/or Partnership agreement, if the proposed Project sufficiently complies with the overall goals of these requirements. These requests will be considered on a case-by-case basis during the Post-Award Consultation Process. If a Proposal is led by a Tribe, requirements for “public” meetings and sharing of information should be interpreted to apply to that Tribal community, not to the public beyond that community.

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 82
Governance and Conflict Resolution
Critical to the success of the Collaborative is the creation of and adherence to effective strategies around governance and conflict resolution. Applicants should establish clear and collectively agreed upon structures and processes to guide the operation of the Collaborative Stakeholder Structure including, but not limited to: leadership and governance, shared-power, transparency and accountability, the addition or removal of members, amendments to the overall workplan and budget, transition and turn-over, and decision making. Conflict is a natural element of Collaborative action and collective impact. Applications should include clear strategies for conflict resolution within the Collaborative and should reflect best practices, recognition of power imbalances, and value for diverse opinions and theories of change.

Representation
Collaborative Stakeholder Structures should include a diverse set of stakeholders and organizations that represent the broader community. Applicants should strive to include representation across sectors, subject matter expertise, lived experience, and intergenerational perspectives to most effectively serve local communities in a culturally sensitive manner while informing project decision-making. Per statute, Collaborative Stakeholder Structures must include local residents and community-based organizations in governance and decision-making.

Given the scope and objectives of CRC Grants, Collaborative Stakeholder Structures should consider, but are not limited to, the following: California Native American Tribes, communitybased organizations, direct service organizations, service providers, emergency management agencies and organizations, operators and responders, public agencies, community residents, consultants, workforce development organizations, and other organizations that represent and serve priority populations and other historically excluded communities. SGC recommends anticipating additional training, orientation, and support to ensure adequate and meaningful participation from each entity, given traditional power imbalances facing local residents, community-based organizations, and lower-capacity organizations.

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 83
APPENDIX C: COMMUNITY ENGAGEMENT
Key Considerations and Recommended Activities
Key considerations for community engagement include, but are not limited to, the following:

Robust
Requires comprehensive strategy that aligns clearly with overall objectives throughout every phase (design, application, implementation, and evaluation). Consider frequency, type, and depth of engagement activities.

Meaningful
Delivers clear benefits and outcomes to local community members. Ideally builds local knowledge on issues, supports local priorities, and demonstrates impact of community engagement
Culturally Appropriate
Demonstrates clear understanding of local community members, their communication needs and preferences, and adjusts accordingly. Translates as needed, simplifies technical language, employs mix of approaches that most effectively connects with local community members Community Engagement Requirements
CRC funds must be used to support community engagement and outreach activities that meet all of the following criteria:
• Activity is directly related to the implementation of the CRC-funded Project • Activity is located within the defined CRC Project Area • Activity is focused on meaningfully engaging community stakeholders located or involved within the defined CRC Project Area
Recommended Activities
Activities to Inform Community Stakeholders and to Solicit Stakeholder Input • Public workshops/meetings
• Door-to-door canvassing
• House meetings
• Established website and/or social media
• Distributed flyers or other printed materials
• Outreach to existing community groups
• Surveys
• Focus Groups
• Community Working Group

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 84
Activities to Engage Community Stakeholders in Development of CRC Proposal • Design charrettes
• Community-based participatory research
• Participatory budgeting40
• Convene advisory body, community working group or shared decision-making body • Establish website and/or social media
• Community benefits agreements
• Additional activities to ensure community stakeholders have an opportunity to influence the CRC Proposal development
Activities to Ensure Community Engagement During Implementation of CRC Project
• Public workshops/meetings
• Door-to-door canvassing
• House meetings
• Established website and/or social media
• Surveys
• Focus groups
• Sub-contract with community-based organizations to conduct outreach • Allocate staff positions focused on community engagement • Steering committee relative to the participatory budget established • Advisory body, community working group, or shared decision-making body • Additional activities to provide community stakeholders an opportunity to influence the CRC Proposal development
• Maintain community engagement throughout the CRC Implementation Plan 40 Participatory Budgeting Project. How Participatory Budgeting Works. <https://www.participatorybudgeting.org/how-pb-works/>

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 85
APPENDIX D: EXAMPLES OF ELIGIBLE ACTIVITIES
Examples of eligible CRC activities are listed below by eligible activity category. These are intended to serve as examples of how project funds may be used and do not constitute an exhaustive list of eligible activities.

A single activity may apply to multiple eligible activity categories (CRC Facility, Campus Amenities, and Community Resilience Services and Programs). The lists below provide examples of where an activity might apply to one activity category, or multiple.

Selected activities do not have to directly correlate to a strategy, but Applicants should ensure that at least 4 Strategies are addressed by the proposed project activities for CRC Implementation Grants. For more information, please see Section 5.3: Implementation Strategies.

CRC Facility
• Roof upgrades
• Mold abatement
• Seismic retrofits
• Removal of architectural barriers or installation of accessibility features that maximize access for people with disabilities
• Heat-reflecting paint for roof
• Structure hardening
• Building envelope strengthening, including window and sealant upgrades • Electric kitchen appliance replacement
• Energy-efficient washer and dryer replacement
• Water-efficient appliance upgrades (dishwashers, toilets, showerheads, etc.) • HVAC system replacement
• Filtration upgrades to existing heating, ventilation, and cooling systems • Passive cooling retrofits and fans
• Construction of additional spaces, such as training and equipment storage spaces for Community Emergency Response Teams, or a computer lab
• Private or quiet spaces/rooms (various needs, including nursing, prayer, and more) • Emergency equipment such as cots, emergency food and water • General building equipment such as chairs, computers, projector CRC Facility and Campus Upgrades
• Land acquisition
• Solar installation
• Connection to wastewater services
• Broadband connection or installation

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 86
• Installation of critical communications services and associated upgrades • Outdoor cooling solutions
• Islanded microgrids with renewable energy generation and storage • Backup power and fuel-switching
• Indoor and outdoor air monitors
• Commercial kitchen installation
• Broadcasting equipment
• Mural installation
• Stormwater capture
• Low-Impact Development (LID) measures for managing stormwater runoff (rain gardens, vegetated swales, permeable paving, etc.)
Campus Amenities
• Lawn replacement with water-wise landscape
• Drought-tolerant landscaping
• Outdoor shelter space for pets/tents/trailers etc.
• Shade tree planting
• Permeable surface installation
• Vegetation management
• Community garden construction and localized food production • Community art gallery
• Playground
• Compost generation and use
• Park/green space development
• Electric vehicle (EV) charging infrastructure that is accessible to people who use mobility devices and people with other disabilities.
• EV fleet based at CRC
• EV Carshare purchased and housed at CRC parking lot
• Battery storage
• Charging stations for medical devices (power wheelchairs and other assisted devices and technology
• Mobile clinic housed at CRC
• Mobile units and shuttles for Access and Functional Needs (AFN) communities, especially seniors, people with disabilities, and transit-dependent community members • Construction of bus stop on site or adjacent to CRC campus • Public transit service extension to CRC campus
• Closing gaps in bike and pedestrian network within 1 mile of CRC (bike lanes, sidewalks) • Space and resources for pet relief
• Fitness center or area

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 87
Community Resilience Services and Programs
Health and Well-being
• Community vaccine clinic operating out of CRC and mobile clinic • Trauma-informed care and harm reduction, and/or provider training • Behavioral Health programming
• Community health worker programs, case management, peer support, or other forms of service navigation and support programs
• Community-based participatory research
• Wellness and mental health care programs
• N95 mask distribution
• Education on heatstroke and extreme heat-related illnesses • Programs tracking indoor and outdoor air quality, asthma, and public health impacts • Education on hypothermia and frostbite
• Food, water, clothes, hygiene supplies, and temporary shelter distribution to community members
• Food processing and storage
• Cooking and gardening classes and continuity resources • Agricultural and healthy food educational and access opportunities for community members
• Physical activity or other recreational resources, sites, or classes Emergency Preparedness and Response
• Community-led emergency management, response, and recovery planning and functions
• Childcare services for essential workers and first responders during short-term emergency response
• Post-disaster recovery resources and assistance, such as Local Assistance Centers or Family Assistance Centers
• Disaster preparedness kit distribution to community members • Community-led disaster and evacuation planning and education • Wildfire management trainings
• CERT Trainings
• CPR Training
• First Aid Training
• Home Evacuation Checklist
Access and Mobility
• Electric vehicle carshare program operations, for carshare located at CRC • Paratransit service operations to and from CRC

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 88
• Vanpool operations for vanpools to and from CRC
• Bike and/or electric bike-share program operations and training Information Distribution
• Pamphlets and multimedia communications distribution on how to stay healthy during poor air quality and extreme heat days
• Flyer distribution on energy rebate programs
• Creation and distribution of in-language pamphlets and accessible multimedia communications on extreme heat and other climate emergencies • Language access/alternative communication materials (audible resources, pictorial signage, etc.)
• Rainwater capture workshops
Housing Affordability and Protection
• Case management and enrollment of community members in weatherization assistance programs
• Trainings and resources on how to maintain defensible space around homes in wildfireprone areas Workforce Development
• Electric vehicle technician training classes
• Solar Installation Certification courses
• Community health worker certification programs
• GED classes
• Trainings on outdoor workers’ rights and protections during extreme heat events, inclusive of farmworkers
• Computer literacy classes
• Classes and networking for contractors and other workers • Entrepreneurship and small business incubation programs • Leadership development programs to build local grassroots leadership • Workforce training for careers in urban forestry, urban agriculture, and ecological restoration
• Career recruitment opportunities, including job fairs Social Cohesion and Civic Engagement
• Arts and culture programming that focuses on building social cohesion • Conflict resolution and de-escalation workshops
• Mutual aid programs and services
• Youth civic engagement trainings
• Spaces for community art

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 89
• Resource distribution hub, including demos or classes about how to sign up for social/health wrap-around services
• Intergenerational programming
• Cultural programming

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 90
APPENDIX E: SITE CONTROL41
“Site Control” means the Lead Applicant or Co-Applicant has control of property through one or more of the following:
1) Fee title
2) A leasehold interest on the property with provisions that enable the lessee to make improvements on and encumber the property provided that the terms and conditions of any proposed lease shall permit, prior to grant funding, compliance with all program requirements
3) An enforceable option to purchase or lease which shall extend through the anticipated date of the Program award as specified in the Round 1 Notice of Funding Availability (anticipated Spring 2023)
4) An executed disposition and development agreement, right of way, or irrevocable offer of dedication to a Public Agency
5) An executed encroachment permit for construction of improvements or facilities within the public right of way or on public land
6) An executed agreement with a public agency that gives the Applicant exclusive rights to negotiate with the agency for the acquisition of the site; provided that the major terms of the acquisition have been agreed to by all parties
7) A land sales contract or enforceable agreement for acquisition of the property 8) Other forms of site control that give SGC assurance (equivalent to 1-7 above) that the Applicant will be able to complete the Project in a timely manner and in accordance with all the requirements of the CRC Program.
41 California Strategic Growth Council. 2021. Affordable Housing and Sustainable Communities (AHSC) Program:

Round 6 Guidelines. p.p.65-66. <https://sgc.ca.gov/meetings/council/2021/docs/20210224- AHSC_Round_6_Guidelines.pdf>

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 91
APPENDIX F: CAL OES FIRE AND RESCUE MUTUAL AID

REGIONS
SGC intends to award at least one CRC Project from each of the six (6) California Office of Emergency Services (Cal OES) Fire and Rescue Mutual Aid Regions in the CRC Round 1 portfolio.

A snapshot of the map is below.
https://www.caloes.ca.gov/office-of-the-director/operations/response-operations/#adminmap Mutual Aid Regions and Associated Counties:

Region 1 – Los Angeles, Orange, San Luis Obispo, Santa Barbara, Ventura Region 2 – Alameda, Contra Costa, Del Norte, Humboldt, Lake, Marin, Mendocino, Monterey, Napa, San Benito, San Mateo, Santa Clara, Santa Cruz, Solano, Sonoma Region 3 – Butte, Colusa, Glenn, Lassen, Modoc, Plumas, Sierra, Siskiyou, Shasta, Sutter, Tehama, Trinity, Yuba
Region 4 – Alpine, Amador, Calaveras, El Dorado, Nevada, Placer, Sacramento, San Joaquin, Stanislaus, Tuolumne, Yolo
Region 5 – Kern, Fresno, Kings, Madera, Mariposa, Merced, Tulare Region 6 – Imperial, Inyo, Mono, Riverside, San Bernardino, San Diego

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 92
APPENDIX G: FACILITY CONDITION ASSESSMENTS
Prior to signing of the grant agreement, all applicants whose proposal includes an existing facility must provide a Facility Condition Assessment (FCA) conducted by a licensed professional that provides an overview of the current condition of building systems and structures, cost of repair or replacement of any building systems or structures, costs associated with replacement of building components as they degrade, the expected useful life of building systems and structures, and recurring probable expenditures. In addition to a physical inspection, assessors should use background information on the property, such as environmental reports and previous maintenance records, to conduct the assessment.

Facility Condition Assessments must assess, at minimum:
• Health and fire safety elements including fire alarms, sprinkler systems, and building egress
• Environmental hazards such as mold, asbestos, lead, and polychlorinated biphenyls (PCBs)
• ADA compliance42
• Seismic risk
• Compliance with any other relevant building codes & regulation Facility Condition Assessments must include, at minimum, an inspection of:
• All existing building systems such as heating, ventilation, air conditioning, plumbing, and electrical systems
• Building structures such as foundations, walls, columns, beams, and slabs • Building exterior such as the roof, balconies, stairs, and exterior windows • Vertical transportation such as escalators and elevators (if relevant) If the FCA finds any building systems or structures in need of repair or replacement, applicants must include the costs for the replacement in their project budget, whether funding is being sought from SGC or has already been secured from another source.

Applicants are strongly encouraged to conduct a Facility Condition Assessment prior to application but may have until the signing of the grant agreement to submit their completed 42 Applicants are encouraged to have a Certified Access Specialist (CASp) conduct the compliance evaluation for the CRC facility. A CASp is a professional who has passed an examination and has been certified by the State of California to have specialized knowledge of the applicability of state and federal construction-related accessibility standards. A CASp will know which standards apply to the property based on age of facility and its history of improvements. <https://www.dgs.ca.gov/DSA/Resources/Page-Content/Resources-List-Folder/Certified-AccessSpecialist-Property-Inspection>

Item 25.

Community Resilience Centers Program – Round 1 Final Guidelines April 26, 2023 Page | 93
FCA. If an FCA conducted after application submittal finds building systems or structures in need of repair or replacement that have not been accounted for in the original project budget, grantees will be required to re-allocate funding from another component of their proposal to cover the cost of the identified repairs/replacement.

Item 25.

DRAFT PARTNERSHIP AGREEMENT FOR THE COLLABORATIVE STAKEHOLDER

STRUCTURE FOR THE COACHELLA COMMUNITY RESILIENCY CENTER This draft Partnership Agreement for the Collaborative Stakeholder Structure for COACHELLA COMMUNITY RESILIENCY CENTER (“Agreement”) is made and entered into this ___ day of ____________, 2023, by and between GRID Alternatives Inland Empire, the Riverside County SBDC, Hidden Harvest, Arteco, Emergency Management Services, TODEC, Sarvadoya Institute, The LEAP Institute, UC San Diego Office of Innovation and Commercialization, UC Riverside, the Latino Commission, Riverside University Health, the Urban Youth Conservation Corps, and RAICES Cultura (each a “Partner” and collectively the “Partners”) to represent a commitment to complete a signed version by the Grant Agreement. Although titled “Partnership Agreement,” this Agreement, once finalized, will function as a Memorandum of Understanding and is not intended to be legally binding.

General Terms and Conditions

1. Background and Recitals
A. This draft Agreement is entered into pursuant to requirements of the Community Resilience Centers (CRC) Program Guidelines and COACHELLA COMMUNITY RESILIENCY CENTER proposal (“Proposal”) and memorializes basic terms to govern the planning and implementation of the scope of work included in the Proposal.

B. Through this draft Agreement, the Partners commit to work together to implement the projects identified in the Proposal if funded by the CRC grant. The Lead Applicant and Co-Applicants have developed the projects included in the Proposal with the understanding of the CRC program requirements and are prepared to lead and participate for the term of the CRC grant.

C. Through CRC, the California Strategic Growth Council (SGC) funds the planning, development, and implementation of neighborhood-level Community Resilience Centers that empower communities, respond to climate emergencies, and provide year-round services and programs to enhance both climate resilience and community resilience.

D. If awarded, CITY OF COACHELLA will be the Grantee responsible for the grant from SGC ("CRC Grant") to fund a range of activities within the Project Area as depicted in the attachment: [Project Area Map].

E. CRC Partners are organizations eligible to participate in the program and fully support the objectives, goals, strategies, and projects identified within the submitted CRC Grant Application if approved by SGC, and the Partners agree to be Co-Applicants for the CRC Grant Application.

F. SGC requires this draft Agreement to set forth the agreed upon governance structure and terms of operation required to implement the COACHELLA COMMUNITY RESILIENCY CENTER including but not limited to, the expectations and

Item 25.
responsibilities of the Parties, legal and financial terms, and community engagement and decision-making processes.

G. Parties desire to enter into this draft Agreement to establish a Collaborative Stakeholder Structure for matters pertaining to the CRC Grant and the implementation of the scope of work within the forenamed Project Area.

H. Parties acknowledge and agree that other Partners may be added to this Agreement, decided through a democratic process amongst the Collaborative and in consultation with SGC.

2. Roles and Responsibilities
Lead Applicant
As the Lead Applicant, CITY OF COACHELLA commits to all duties and responsibilities corresponding to the Lead Applicant role under the COACHELLA COMMUNITY RESILIENCY CENTER for the term of the CRC Grant. The CITY OF COACHELLA is fully committed to the activities and deliverables of the CRC Proposal, the requirements of the CRC Grant, and the stipulations of this Agreement, and agrees to take all actions necessary to effectuate the requirements of the CRC Grant in accordance with the State of California requirements.

As Lead Applicant, the CITY OF COACHELLA responsibilities include but are not limited to:

A. Commitment to Co-Applicants
a. Commitment to plan and implement the project schedule; b. commitment to work collaboratively;
c. leverage available funds; and
d. commitment to build equitable policies collaboratively with Partners in the Collaborative Stakeholder Structure
B. Roles and Responsibilities
a. Coordinating all components of the CRC Proposal and processing the approval of the CRC Proposal through the SGC as may be necessary or appropriate; b. overseeing and coordinating the CRC Proposal project; c. preparing and disbursing the CRC Grant funds to Co-Applicants either as reimbursement or advanced funds for eligible administration and services upon submission of full and complete disbursement requests or supporting documentation for advanced funds, subject to State review and approval; d. submitting all invoices and associated summary reports, and annual reports to the CRC Program staff;
e. participating in regular check-in meetings with CRC Program staff; f. providing City of Coachella staff support during the entirety of the grant term; and
g. achieving and monitoring goals and associated indicators as defined by the CRC Proposal and the CRC Grant Guidelines.

C. Governance
a. Sharing decision-making power with Partners in the Collaborative Stakeholder Structure;

Item 25.

Co-Applicants
Co-Applicants are responsible for implementing specific strategies stipulated within the Collaborative’s workplan, and must have the staff capacity, expertise, and organizational/project management abilities to deliver on their commitments within the overall workplan. Applicants whose Proposals contain more than one CRC facility must still be governed by one Collaborative Stakeholder Structure, although the specific Partners operating at each site may vary. If your Proposal contains multiple sites, please list the sites each Partner will be operating at.

The following entities will serve as Partners on Coachella Community Resilience Center for the term of the CRC Grant.

A. GRID ALTERNATIVES INLAND EMPIRE - Roof top solar photovoltaic and backup battery generation
B. Hidden Harvest - Food distribution, food insecurity
C. Arteco – day to day operations and maintenance
D. Sarvadoya Institute – Demonstration gardens, community gardens E. Riverside County SBDC - Small business assistance, business plan support F. TODEC – Heat illness, community empowerment, farmworker support G. The LEAP Institute – ZEV Rideshare Program
H. UC San Diego Office of Innovation and Commercialization – small business incubator program, workforce training and development
I. UC Riverside – data collection partner
J. Latino Commission – mental and developmental health support K. Riverside University Health – education about heat illness, asthma, and other preventative resources
L. Urban Youth Conservation Corps – composting, tree planting, workforce training and development
M. RAICES Cultura – community art gallery

3. Proposal Overview
The City of Coachella is proposing to submit a CRC Implementation Grant application in the amount of $10 million to retrofit the Hidden Harvest building as the city’s Community Resilience Center. The City’s implementation grant application will request funds in the amount of approximately $8 million for physical infrastructure improvements that will include retrofits and new construction of facilities such as bike lanes, pedestrian paths, a roof-top solar photovoltaic system including battery back-up, shade structures, a barn and tool storage, ADA accessibility, structural system upgrades and other improvements that will help convert the facility into a Community Resilience Center with the capacity to be an emergency shelter, too.

The City’s application will also request funding in the amount of approximately $2 million to provide social infrastructure elements that include integrated delivery of services and programs to share knowledge, build networks, and strengthen capacity. The CRC will be infused with a myriad of community resilience services, programs and activities. Partners will include: GRID Alternatives Inland Empire, the Riverside County SBDC, Hidden Harvest, Arteco, Emergency Management Services, TODEC, Sarvadoya Institute, The LEAP Institute, UC San Diego Office of Innovation and Commercialization, UC Riverside, the Latino Commission, Riverside University Health, the Urban Youth Conservation Corps, and RAICES Cultura. The City’s

Item 25.
application culminated in robust community engagement and strong collaborative stakeholder structure to ensure community-based organizations (CBOs) and local residents are meaningfully and consistently included in governance and decision-making for awarded Community Resilience Centers.

CRC Collaborative Stakeholder Structure
A. .General. The purpose of this Partnership Agreement is to formalize the partnership and understanding between the Parties and to set forth the terms by which the Parties will manage, coordinate, and administer CRC Grant-related activities within the boundaries of the Project Area. The Parties agree thatthe purpose for conducting the activities as a coordinated group shall include thefollowing:
i. Implementing activities, programs, strategies, and projects as set forth in the CRC GrantAgreement;
ii. Promoting the execution of objectives and goals set forth in the CRC Grant Agreement;
iii. Providing a platform for community engagement and input into implementation of activities related to the CRC Grant; and iv. Performing such other functions as may be deemed necessary and appropriate to meet the objectives of this PartnershipAgreement. b. Goals. Each Party affirms that the project is intended to create the necessary conditions for public and private investment in the project area of the CRC site to support the growth of community amenities and assets, such as increased public safety, quality educational facilities, improved infrastructure, increased mobility, reduced hazardous waste and carbon emissions, new local jobs, opportunities for business incubation, and other resourcesthat are critical to the growth of ahealthy and vibrant community.
c.

Section 4. RESPONSIBILITIES OF ALL PARTIES.

4.1 Mutual Cooperation. Parties recognize that they have complementary expertise and common goals and interests. Parties shall endeavor to cooperate, work together, and share knowledge, expertise, and best practices with regards to the Plan and shall commit to working collaboratively with one another and with community stakeholders throughout the Grant Term. The Parties hereto agree that they will each provide such information and documentation as is reasonably necessary to fulfill the intent of this Partnership Agreement and make diligent efforts to respond to inquiries and requests for information from the other Parties. The Parties agree to provide all Project-related information and documents as requested by the other Party or the State of California, including all grant-related reporting and documentation.

4.2 Leveraging of Available Funds. Parties shall make good faith efforts, as appropriate, to leverage available federal, state, local, and private funds, and to assist other Parties in leveraging

Item 25.
available federal, state, local, and private funds, to support integrated strategic investment for the transformation of the COACHELLA COMMUNITY RESILIENCE CENTER project area.

4.3 Communication. Parties shall commit to the principle of good communication, especially when one's work may have some bearing on the responsibilities of the other. Parties shall seek to alert each other as soon as practical to relevant developments with regards to the Plan and its execution. Parties shall also ensure that it is clear who the appropriate contacts are for particular matters and that contact details are kept up todate.

Section 5. CITY - ROLE AND RESPONSIBILITIES.

5.1 Lead Applicant and Grantee. City shall be the Lead Applicant and shall execute the CRC Grant Agreement, carry out all responsibilities of Grantee as described in the Performance Terms, and work closely with the Department of Conservation throughout the implementation of the Plan. City commits to all duties and responsibilities corresponding to the Lead Applicant's role under the COACHELLA COMMUNITY RESILIENCE CENTER Plan for the length of the CRC Grant Term. City acknowledges thatit:
a. Has reviewed the FY 2022/2023 Transformative Climate Communities Grant Program NOFA, Final Guidelines, and related guidance from the State of California Strategic Growth Council;
b. Has participated in the preparation of the COACHELLA COMMUNITY RESILIENCE CENTER Plan and Application; and
c. Is fully committed to the goals and requirements of the NOFA, the COACHELLA COMMUNITY RESILIENCE CENTER Plan, the Application, the requirements of the Grant, and this PartnershipAgreement.

5.2 Treasurer. City shall hold one seat on, and be Treasurer of, the Advisory Council.

5.3 Working Group Participation. City shall participate in every Working Group. In doing so, the City will have the responsibility of monitoring day-to-day activities and maintaining awareness of roadblocks, conflicts, and performance issues. For the City, responsibility will be borne by the Office of the City Manager and the Community and Economic Development Department.

5.4 Grant Administration. City shallserve asthe administrator of the CRC Grant, including but not limited to, compiling all invoices, supporting documentation, and reporting materials for Projects. City shall ensure compliance with all accounting, disbursement, recordkeeping, and all other compliance requirements of the Performance Terms with respect to the City and Partners.

5.5 Disbursement and Accounting of Funds. City shall be responsible for the disbursement of the CRC Grant fundsin accordance with Performance Terms. Within sixty (60) daysfrom the date that a Partner submits a request for disbursement, the City shall disburse the CRC Grant funding to Partners. In the event additional time is needed to allow the SGC to process the requesting

Item 25.
11 Partner's disbursement request, the City shall communicate to the requesting Partner the reason for the delay and the anticipated date for disbursement. The Strategic Growth Council (SGC) is authorized to provide qualifying grantees Advance Payments for the CRC Program through July 1, 2025. Should the City of Coachella qualify to receive advance pay, it will develop and provide a process for its Partners to request and receive pay, and require all Partners to comply with the reporting terms.

Advance Payment is for agencies and nongovernmental entities with low cash reserves that serve under resourced communities, to carry out approved program activities. Advance Payments can be up to twenty-five percent (25%) of the total grant award, which can be provided in one payment or spread across a series of smaller installments and is to be determined in the Grant Agreement.

To receive advance pay, the Grantee must do the following:
 Demonstrate good standing with the IRS
 Compile and provide spending plans for each Partner receiving advance payment  Complete an advance payment request form with supporting documentation  Sign an agreement that they will:
o Revert all unused moneys to the state if they are not liquidated within the timeline specified in the grant agreement or in the case of non-compliance/misuse of funds o Communicate and document changes to spending plans
Upon receipt of appropriate documentation, funds will be paid to the Grantee and the Grantee will be responsible for dispersing payment to Partners, as approved by SGC. Advance payment funds from SGC must be dispersed into a federally insured and interest-bearing Grantee account to track withdrawals and interest earned. Any accumulated interest is considered CRC Program funds. The complete schedule, process, and reporting requirements for advance pay will be determined in the Grant Agreement.

5.6 Financial Support. City shall leverage as appropriate, or assist in leveraging, available federal, state, local, and private funds as available to support integrated strategic investment for the transformation of the Project Area.

5.7 Oversight of implementation. City shall supervise and coordinate the implementation of activities related to the CRC Grant, including the housing, urban greening, and transportation components of the Plan, and enter into any necessary additional agreements with the Project Partners, Data Partner, Outreach Partner, or Anti-Displacement Partner, outside of this Partnership Agreement, to facilitate the implementation of the Plan.

5.8 Workforce Development. City shall impose on Partners and monitor the local hire goals set forth in the Workforce Development Plan.

5.9 Community Engagement. City shall coordinate with the Partners in the implementation of the Community Engagement Plan and be responsive to the Outreach Partner's direction with regard to community outreach and the facilitation of local involvement.

Item 25.
12 5.10 Displacement Avoidance. City shall cooperate with Partners to implement the Displacement Avoidance Plan and address the displacement prevention needs of the community while focusing on key educational opportunities, encouraging advocacy, and facilitating accountability on behalf of Coachella Community Resilience Center.

5.11 Indicator Tracking. City shall work with the Partners and the Advisory Council to develop a community-driven Indicator Tracking Plan and local monitoring guidelines and ensure that all Partners comply with the Indicator Tracking Plan.

5.12 Reporting. The City and its Partners shall be responsible for any and all required reports, including but not limited to Progress Reports, Indicator Reports, Budget Reports, and Close-Out Reports.

Section 6. PROJECT PARTNERS - ROLES AND RESPONSIBILITIES.

6.1 Co-Applicants. Each Project Partner shall be a Co-Applicant to the CRC Grant Application and shall carry out all responsibilities associated with itsrespective Project(s) as directed by the City and in accordance with the Performance Terms.

6.2 Representation on Advisory Council. Each Project Partner shall hold one seat on the Advisory Council.

6.3 Working Group Participation. Each Project Partner shall participate in one or more Working Group, based on the respective "project type" that it intends to implement, as outlined in Appendix B to the CRC Guidelines and as appropriate with regard to the size of its Project. Participation in a Working Group requires attendance at regular meetings, coordination with organizations doing likeprojects in the Working Group, joint problem-solving and resource-sharing, coordination of community engagement and outreach activities, joint development and input on data tools and metrics, the timely submission of data for reports to the Advisory Council, and preparation of materials for public dissemination. Project Partners may agree to lead a Working Group, taking on the relative duties required of that position.

6.4 Project Development. Each Project Partner shall develop ideas for programs and projects that directly impact neighborhood quality in the Project Area and shall create scope(s) of work for its respective Project(s) in alignment with the vision of the COACHELLA COMMUNITY RESILIENCE CENTER Plan.

6.5 Implementation of Project. Each Project Partner shall oversee the implementation of its respective Project, in accordance with Performance Terms, and with respect thereto shall:
a. Secure all necessary governmental approvals, reviews, licenses, or permits; b. Immediately notify the City and the Advisory Council of any change in schedule, design, or outcome so that the determination can be made as to whether State review and/or a change to the GHG calculation isrequired;
c. Prepare and propose solutions and an action plan to address any issues as they arise, working collaboratively with other Parties, subcontractors,and stakeholders to ensure

Item 25.
13 that its Project does not deviate from its intended purposes and the expectations of the EastsideNeighborhood;
d. Ensure that there are no conflicts between policies or restrictions on sources of funds needed to complete Projects; and
e. Refrain from using CRC Grant Funding to supplant Leverage Funding.

6.6 Implementation Policies. Each Project Partner agrees to participate in and incorporate the following implementation policies, as appropriate to its respective project: The Community Engagement Plan, the Workforce Development Plan, and the Displacement Avoidance Plan. Project Partners agree to abide by the goals set forth in the Workforce Development Plan when procuring any portion of work associated with their respective Project and when hiring any related temporary or permanent positions, unless the Project Partner is a public entity, in which case it is required to comply with its agency's applicable hiring and procurement statutes.

6.7 Hiring Subcontractors. Project Partners may contract with Subcontractors for needed administrative, design, construction, engagement, or implementation support for Projects. City's obligation to pay the Project Partner is an independent obligation from the Project Partners' obligations to pay their respective Subcontractors. With regard to Subcontractors:
a. Project Partners are entitled to make use oftheir own staff and Subcontractors asidentified in their respective Budget and Work Plan.
b. Project Partners shall manage, monitor, and accept responsibility for the performance of their own respective staff and Subcontractors and shall conduct their respective project activities and services consistent with professional standards for the industry and type of work being performed under this Partnership Agreement. c. Nothing in this Partnership Agreement or otherwise shall create any contractual relationship between the City and any Subcontractors retained by a Project Partner, and no Subcontractor will relieve the Project Partner of its obligations under the Agreement.

6.8 Reporting. Each Project Partner shall submit all required supporting documentation, as set forth in Section 10.5, to demonstrate that the work for which it isseeking reimbursement has been completed. Each Project Partner is responsible for its respective Project and shall develop, prepare, and submit regular updates to the City and the Advisory Council regarding its progress toward Project objectives, shall routinely update the information management platform regarding Project schedule and objectives, and shall provide appropriate photos, stories, and meeting and event notices in a timely fashion to theCity and Advisory Council. Any Partner requesting Advance Payment, if it is made available to the City of Coachella, shall adhere to the process defined in Section 4.2.

6.9 Recordkeeping. Each Project Partner shall maintain its own records in accordance with Performance Terms and shall establish an official file for each Project with adequate documentation supporting each action taken with respect to the Plan, including letters and email correspondence, financial records (including agreements and any associated documents with Subcontractors and receipts), engagement documentation, required reports, data, readiness

Item 25.
14 and compliance documentation. Each Project Partner shall make such records available to the City for inspection. All such records shall be clearly identifiable. Each Project Partner and its Subcontractors shall allow inspection of all work, data, documents, proceedings, and activities related to the Partnership Agreement for a period of four (4) years from the day after the last day of the PerformancePeriod.

Section 7. DATA PARTNER- ROLES AND RESPONSIBILITIES.

7.1 Co-Applicant. Data Partner shall be a Co-Applicant to the CRC Grant Application and shall hold the City and its Project Partners accountable to the specific impact goals of their respective Project.

7.2 Representation on the Advisory Council; Reporting Role. Data Partner shall hold a seat on the Advisory Council and shall lead a discussion with the Advisory Council, quarterly, to review and analyze the Data Dashboard indicators to track Partners in connection with their respective performance goals and to help them understand initiative-wide progress toward their goals. If metric targets are not met, the Advisory Council will discuss potential issues, challenges, or barriers to success, and make recommendations for technical assistance, programmatic adjustments, or other interventions. Underperforming Partners will be asked to develop a program improvement plan for their respective project that identifies specific and measurable goals, outcomes, and indicators ofsuccess within a specific timeline.

7.3 Hub and Working Group Participation. As the objective data manager, the Data Partner shall coordinate with the Community Engagement Working Group, the Advisory Council, and any other Hub orWorking Grouping wherein its expertise is needed, as assigned by the City.

7.4 Community Engagement. Data Partner, in coordination with the Outreach Partner, shall engage residents and businesses in an annual survey geared toward tracking communitywide indicators to determine if Projects are changing attitudes, behavior, health, and circumstances for Coachella Community Resilience Center. Data Partner shall identify publicly available data (e.g.

Census, Bureau of Labor Statistics) for tracking neighborhood and community-level metrics, including stress levels, rates of chronic disease, and community cohesion.

7.5 Tracking. Data Partner shall be responsible for ensuring that all data that Parties are required to track pursuant the CRC Grant Agreement are tracked appropriately and reported on in the appropriate timeframe and format. Data Partner shall in the first quarter of the CRC Grant Term:
a. Work closely with the City, the Advisory Council, and community stakeholders to identify specific indicators that will be tracked over time to understand Project quality and to assess public health, economic development, GHG reductions, and other project-specific outcomes above and beyond those required under a CRC Grant Agreement. The final list of additional indicators will be approved by the Advisory Council. b. Inventory and analyze how indicators are used for decision-making or quality improvements, which indicators are governed by regulatory requirements, and how data variables are defined (i.e. a data dictionary). This process will allow the Data Partner to recommend common variables for easy data integration.

Item 25.
15 c. Create the Data Collection Plan.
d. Create a Data Dashboard that provides monthly, quarterly, and annual reports on key indicators that the Advisory Council defines and that are required by the State in the CRC Grant Agreement.

7.6 Training. Data Partner shall ensure that Project Partners are meeting their data collection requirements. Data Partner shall train all Project Partners as applicable on what data to collect and how to collect their assigned data and report the data to meet State requirements and the CRC Grant Agreement.

7.7 Support. Data Partner shall provide support to Project Partners if they are facing obstacles or challenges in their data collection efforts.

7.8 Data Sharing. Data Partner shall work to develop data share agreements that allowPartners to participate in a centralized data portal forinputting and accessing data andmonthly data reports.

Section 8. NON-DISPLACEMENT PARTNER - ROLES AND RESPONSIBILITIES.

8.1 Co-Applicant. Non-Displacement Partner shall be a Co-Applicant to the CRC Grant Application and shall work under contract with the City to prevent displacement by actively assisting the residents in the Project Area in matters of foreclosure avoidance and tenants' rights.

8.2 Representation on Advisory Council; Reporting Role. Non-Displacement Partner shall hold a seat on the Advisory Council and shall lead efforts to implement the Displacement Avoidance Plan, analyze the effectiveness of existing policies and programs on residents and businesses, make modifications as necessary, and report regularly to the Advisory Council on related non-displacement efforts.

8.3 Services and Programs. Non-Displacement Partner shall:
a. Assist with implementation of Inclusionary Housing policies; b. Provide tenant advocacy and referrals to low cost legal representation, including conducting intake and evaluations, and helping with transportation, translation, and general advocacy obligations; and
c. Conduct a series of workshops focusing on financial education, homeownership, tenants' rights, and local resources.
d. Help form a Small Business Alliance and provide grant funding assistance to small businesses who may have code compliance issues.

8.4 Reporting. Non-Displacement Partner shall keep a database of all clients and the services that it receives and shall provide quarterly updates to the Advisory Council. Non- Displacement Partner shall meet the following reportingrequirements:

Item 25.
16 a. General ReportingRequirements.
(1) All reports must be completed using the templates attached to the CRC Grant Agreement or provided by the City.
(2) The first reporting period will begin on the start date of the CRC Grant Agreement by and between the City andSGC.
(3) All reports must be submitted to the City on the due date specified by the City.

When the report due date falls on a weekend or state recognized holiday, reports will be due on the first working day thatfollows. (4) All reports must be signed by the signatory to thisPartnership Agreement. (5) City and SGC may request to verify reports through methods that include, but are not limited to: supporting documentation, site visits, conference calls or videoconferencing.
b. Bi-Monthly Progress Reports. Non-Displacement Partner shall complete BiMonthly Progress Reports using the template attached to a CRC Grant Agreement.

Item 25.
17 c. Annual Reports. Non-Displacement Partner shall complete an annual progress report, an annual leverage funding report, in accordance with Performance Terms, an Indicator Tracking Report, and a detailed Work Plan and Budget using the templates included in a CRC Grant Agreement, once per year.

Section 9. OUTREACH PARTNER - ROLES AND RESPONSIBILITIES.

9.1 Co-Applicant. Outreach Partner shall be a Co-Applicant to the CRC Grant Application and shall be responsible forthe development of community outreach tools and the facilitation of local participation.

9.2 Representation on Advisory Council; Implementation of Community Engagement Plan.

Outreach Partner shall hold a seat on the Advisory Council and shall lead efforts to implement the Community Engagement Plan.

9.3 Community Engagement. Outreach Partner shall coordinate and support resident involvement in major decisions, develop and manage a coalition of stakeholders in support of the Plan, and work with relevant stakeholders to increase the involvement of neighborhood residents, businesses, nonprofits, and grassroots and faith-based organizations.

9.4 Reporting. Outreach Partner shall track all outreach efforts and provide quarterly updates to the Advisory Council.

Section 10. COLLABORATIVE STRUCTURE.

10.1 General. Parties shall actively promote community engagement and shall work in conjunction through the Advisory Council. Advisory Council shall be entitled to make recommendations about, provide input into, and assist the Parties in the implementation of activities under the CRC Grant, but the Advisory Council does not have any final decision- making abilities. Advisory Council shall have the organization and powers specified below and shall use the framework, attached hereto in the Organizational Chart in Exhibit "B", to govern the implementation ofthe CRC Grant, to make decisions related to the Project, and to recommend any necessary changes to the COACHELLA COMMUNITY RESILIENCE CENTER Plan during implementation.

10.2 Membership. Advisory Council shall consist of seventeen (17) seats. Each of the twelve (12) Parties to this Partnership Agreement shall designate one individual to represent that Party on the Advisory Council. Additionally, five (5) seats shall be "Community Seats", filled by individuals or organizations who reside or do business in the Project Area, and one (1) seat shall be a "Youth Seat", filled by an individual or organization from the Project Area representative of the youth demographic.

As it concerns the Community Seats and the Youth Seat, individuals or community organizations from the Project Area wishing to serve on the Advisory Council must submit a request to the City and for appointment onto the Advisory Council. The City and the Advisory Council shall be responsible for appointing representatives to the Community Seats and Youth Seat. All representatives on the Advisory Council will hereafter be referred to as "Members." a. Adding or Removing Members. Any organization or individual that is a party to this

Item 25.
18 Partnership Agreement will be a member on the Advisory Council, so removal or addition of a party to this Partnership Agreement will likewise remove or add a member to the Advisory Council. As it concerns the Community Seats and the Youth Seat, the City may, at any time, increase the number of Community Seats and Youth Seats, but may not otherwise decrease the number of Community Seats and Youth Seats below that which is set forth in this Partnership Agreement. Members in the Community Seats and Youth Seat(s) may resign, at any time, upon written notice to the City.

10.3 Meetings. To establish order and efficiency, upon the City's issuance of the Notice to Proceed, the Advisory Council shall meet once a month until all Working Groups, Community Seats, Youth Seats, and communication processes are fully-established ("Establishment Phase").

In no event shall the Establishment Phase be shorter than six (6) months. After the completion of the Establishment Phase, the Advisory Council shall conduct meetings at least on a quarterlybasis, asfollows:
a. Location. Meetings shall be held within the Project Area, at a time and location previously determined by theParties.
b. Open and Public. Meetings shall be open and public and shall be facilitated in a manner that promotes equity, respect, and resident empowerment, including Spanish translation. To maximize public participation, the Advisory Council shall not discuss any item not appearing on the duly-noticed and published agenda, as set forth in subsection (c). Each meeting agenda shall include an item at the beginning of the agenda for public comment for items not on the agenda so that the public has an opportunity to address the Advisory Council regarding all matters within the Advisory Council's purview. Additionally, the public shall have the opportunity to speak on any item on the agenda prior to the Advisory Council's discussion of or decision on thatitem.
c. Notice. City shall ensure that meeting agendas and materials are published and made accessible to the public at least seventy-two (72) hours before a meeting.

Agendas shall contain item descriptions that set forth the matter to be discussed with reasonable particularity so that the public is able to understand the subject to be discussed and the action to be taken. Parties shall make reasonable efforts toprovidetheagendas andpresentation materialsinSpanish andEnglish. Inorder to facilitate greater public participation, the Advisory Council shall also make efforts to forward the agenda and materials to specific residents and businesses in the Project Area who have particular interests in an agenda item.

Notwithstanding the foregoing, the Parties recognize that in some circumstances decisions and changes related to CRC Grant implementation may require more expedient action. In the case of an emergency decision, discussion and notification may be made via email to the Advisory Council members and a recommendation formed with the necessary affirmative votes via email. Such decisions shall be reported and revisited at the next regular Advisory Council meeting.

Item 25.
19 d. Decision-Making and Dispute Resolution. All substantive changes or material issues related to implementing the COACHELLA COMMUNITY RESILIENCE CENTER Plan shall be
presented to the Advisory Council at a regularly scheduled meeting. If the Advisory Council is unable to reach consensus on a matter, the City should pursue conflict resolution and address the division before moving forward. Addressing the division may include further community outreach, modification of the proposal, and further reporting to the Advisory Council. It is the goal of the process to have all recommendations be supported by the majority of the Advisory Council.
e. Bylaws. At its first meeting, the Advisory Council shall discuss governance procedures and set keyprioritiesformanaging futuremeetings. Atthe conclusion of the first meeting, the Advisory Council, by affirmative vote of the majority of Members present at the meeting, shall appoint five (5) Members to draft bylaws for the collaborative stakeholder structure and set the priorities of the Advisory Council. The bylaws and priorities shall confirm to the general terms and intent of this Partnership Agreement and shall become effective upon adoption by the Advisory Council.
f. Officers. At its first meeting, the Advisory Council, by affirmative vote of a majority of Members present at the meeting, shall appoint members to serve as Chair, Vice Chair, and Secretary of the Advisory Council. The Treasurer shall be the City. Terms shall be for one year (1) and rotate on annual basis to ensure shared governance.

10.4 Hub Implementation. Advisory Council, in accordance with this Partnership Agreement, shall assign Members to work within the following Hubs: (1) Equitable Housing, (2) Urban Greening, (3) Active Transportation, (4) Roof-Top Solar, (5) Health and Well-Being, and (6) ZeroEmission Transportation. Any recommendation to change the number or type of Hubs should be brought before the Advisory Council for discussion. Hubs shall otherwise operate asfollows:
a. Meetings and Structure. Each Hub will be convened initially by the City, and shall establish its meeting schedule, meeting guidelines, agenda, and structure at its first meeting. Because the work of each Hub is so complex and involves its own set of Partners and constituencies, each Hub should have its own organizational structure, with one or two Partners agreeing to act as the lead ("Hub Lead"). Hub Leads are required to commit to managing the Hub for a minimum of one year. Unless the Hub establishes co-leads, if more than one organization wants to lead the Hub, then the members in the Hub shall vote, one vote per member, and the member receiving the majority vote shall become theHub Lead. In orderto ensure consistency inmessaging, access to the same high-level advice, funding and tools, and expediency in implementation, the City shall participate in all Hub meetings, and the Hubs shall report about and receive guidance on their work at each Advisory Council meeting.

Item 25.
20 b. Subcontractor Participation. Subcontractors are strongly encouraged to participate in the Hub meetings. Subcontractors play a critical role in assisting the Project Partners in reaching their goals and should be part of the cross-pollination process.

10.5 Working Group Implementation. Each Hub shall designate at least one representative to sit on each of the following Working Groups: City Oversight Working Group, the Community Engagement Working Group, the Workforce Working Group, and the Displacement Avoidance Working Group. The composition and operations of each Working Group shall be asfollows:
a. City Oversight Working Group. In order to effectively resolve issues among and between Project Partners and community stakeholders related to implementing work, City agencies necessary for plan implementation (e.g., Public Works, Parks and Recreation, Community and Economic Development, and Public Utility) shall form a Working Group to meet on a Bi-monthly basis to collaborate, prioritize, streamline and track the overall progress of the COACHELLA COMMUNITY RESILIENCE CENTER Plan. Other departments and resources will be called in on an as-needed basis to ensure problems are solved rapidly and thoughtfully. This Working Group will advise the Advisory Council on critical issues related to project feasibility and implementation and provide suggestions for how to resolve issues or expedite project completion. The Community & Economic Development Departments will convene and lead this working group. b. Technical & Design Review Working Group. To evaluate potential changes to the Plan through the implementation process, a technical and design review working group shall be formed. This Working Group is available to the Hubs and shall meet with Partners who are requesting changes or modifications to their respective projects for the purpose of evaluating the feasibility and challenges related to the request. This Working Group will be responsible for communicating with the City on potential changes or feedback on implementation challenges. The City will share this information with SGC. This Working Group shall report to the Advisory Council on recommendations for modifications to the COACHELLA COMMUNITY RESILIENCE CENTER Plan. The City will be responsible for convening this working group.
c. Community Engagement Working Group. Community Engagement Working Group shall be led by theOutreach Partner and shall include a representative from each Hub, a team of community members hired to do community engagement work,theCity, and all communication-relatedSubcontractorshired towork on the COACHELLA COMMUNITY RESILIENCE CENTER Plan. This Working Group shall coordinate and plan outreach/engagement activities and efforts, craft communication messages, provide input on website and other social media design, ensure community engagement and participation for planning and implementing larger community events in the Project Area, and recruit grassroots organizations and networks to assist in community -based data collection, and dissemination of information and notices. d. Workforce Working Group. Workforce Working Group shall be established by the County and utilized by all Partners as necessary for advice and coordination on all

Item 25.
21 training and hiring opportunities within each Project Type. Workforce Working Group will assist in job mapping, local labor force referrals, developing, and advising on training modules, and connecting Partners to education and workforce partners.
e. Displacement Avoidance Working Group. Displacement Avoidance Working Group shall be overseen by the Non-Displacement Partner. This Working Group will allow theNon-Displacement Partnerto coordinate itsdisplacement avoidance efforts and to make sure that a lens of anti-displacement is incorporated in the implementation of all COACHELLA COMMUNITY RESILIENCE CENTER Projects.

10.6 Community Representation. Parties acknowledge that community representation throughout the process is integral for the success of the COACHELLA COMMUNITY RESILIENCE CENTER, and Parties take all reasonable measures to engage the public, including but not limited to the following:
a. Working Groups, Hubs, and the Advisory Council will be forums wherein community stakeholders and Partners are able to participate in the discussion and decision-making process.
b. City will use existing local community groups and resident organizations to publicize meetings and utilize its Partners to assist in community outreach and engagement.
c. The determination and implementation ofsome Projects (specifically in theUrban Greening and Active TransportationHubs)require more design, and Partners have committed to robust community participation inall aspects of design and location.

The City will ensure that Spanish translation is available and that materials are provided in English and Spanish.
d. City shall consult with the Partners and community stakeholders privately and in Working Group settings to ensure clear messaging and communication on goals and requirements, address conflicts and roadblocks as they arise, and ensure that decisions are well-informed and made quickly to guaranteesuccess.

10.7 Accountability. City shall work with Partners and stakeholders to engage them on what measures the community would like to see to ensure accountability throughout the process, including but not limited to thefollowing:
a. In order to be accountable to the community, the City and the Co-Applicants commit to regular tracking of projectmetrics.
b. If metric targets are not met, the Advisory Council will discuss potential issues, challenges, or barriers to success, and make recommendations for technical assistance, programmatic adjustments, or other interventions. Underperforming Partnerswillbeaskedtodevelop aprogramimprovement plan,fortheirrespective

Item 25.
22 project, that identifies specific and measurable goals, outcomes, and indicators of success within a specific timeline.
c. All Projects will include strong levels of community engagement and input and are required to report out to their respective Hubs, allowing for peer-to-peer accountability and evaluation as well as direct community accountability. d. Data Partner will engage residents and businesses in a survey geared towards developing communitywide indicators that can be tracked to determine ifthe CRC investments are changing attitudes, behavior, health, and circumstances for the Project Area.
e. Advisory Council meetings will be open to the public, with clear agendas, minutes and a record of attendance to ensure regular accountability. f. City is responsible for ensuring the accountability of its Co-Applicants, Partners, and Working Groups to meet their responsibilities and implement their Projects in a timely fashion, in accordance with their Work Plan and within their budget allocation.
g. City will dedicate staff to monitor all Projects, participate in Hubs and Working Groups, and track progress through data dashboards and utilization of specific project management software and smart sheets that create charts and allow for task collaboration. Utilizing this software allows the City to measure progress and determine early on when tasks and timelines are not beingmet. h. City, as Lead Applicant, will meet with Co-Applicants when items begin to get flagged aslate and develop appropriate work plansto address issues asthey arise. i. City and Hub Leads will engage in site visits to visually inspect progress and build out of all projects and will utilize its Technical and Design Working Group with all accountability steps.

Section 11. TERM AND TERMINATION.

11.1 Term. This Partnership Agreement shall become effective as of the date on which the last Party executes this Partnership Agreement ("Effective Date"). The Term shall commence on the Effective Date and continue for five (5) years thereafter and shall automatically terminate unless otherwise extended by a written amendment to this Partnership Agreement executed by all of the Parties.

11.2 Termination. City reserves the right to terminate this Partnership Agreement for convenience upon thirty (30) days' written notice to the Co-Applicants. Co-Applicants reserve the right to terminate their participation in this Partnership Agreement for convenience upon thirty (30) days written notice to the City. This Partnership Agreement shall automatically terminate if the COACHELLA COMMUNITY RESILIENCE CENTER Application does not receive a grant award based on its response to the FY22/23 NOFA.

Item 25.
23 11.3 Co-Applicant Substitution. City, as the Lead Applicant, may remove and substitute individual Co-Applicants to this Partnership Agreement on an as needed basis, without the prior approval of other Co-Applicants.

11.4 Work Product. Each Co-Applicant shall deliver its Work Product to the City in Event of Termination.

11.5 Reimbursement. A Co-Applicant may submit a final request for reimbursement within sixty (60) days of termination. City shall review and seek reimbursement for all Co-Applicant sums for services actually performed and properly accounted for prior to the effective date of termination. No reimbursement submittals will be processed if received more than sixty (60) days after termination. Requests for reimbursement shall include invoices and any other necessary documentation, as determined by subsequent agreement between the City and the Co-Applicant.

Section 12. INDEMNIFICATION.

Each Partner shall indemnify, defend, and hold the City and the City's officers, agents, and employees harmless from all damages, costs and expenses, including reasonable attorneys' fees, in law or equity, that may arise or be incurred due to the intentional or negligent acts, errors, or omissions of that Partner, its officers, agents, or employees, in the performance of this Partnership Agreement.

City shall indemnify, defend, and hold each Partner harmless from all damages, costs and expenses, including reasonable attorneys' fees, in law or equity, that may arise or be incurred due to intentional or negligent acts, errors, or omissions of the City, its officers, agents, or employees, in the performance of thisPartnership Agreement.

Section 13. INSURANCE.

13.1 General Provisions. Immediately upon the City's issuance of the Notice to Proceed, CoApplicants shall provide satisfactory evidence of, and shall thereafter maintain during the term of this Partnership Agreement, such insurance policies and coverages in the types, limits, forms and ratings required herein. The rating and required insurance policies and coverages may be modified in writing by the City's Risk Manager or City Attorney, or a designee, unless such modification is prohibited by law. Any Party that is an authorized self-insured public entity for purposes of Professional Liability, General Liability, and Workers' Compensation warrants that it has the equivalent of the following coverages adequate to protect against liabilities arising out of the performance of the terms, conditions, or obligations of this Partnership Agreement and shall provide a self-insured affirmation letter to the City immediately upon the City's issuance of the Notice to Proceed.
a Limitations. These minimum amounts of coverage shall not constitute anylimitation or cap on a Co-Applicant's indemnification obligations. b. Ratings. Any insurance policy or coverage provided by a Co-Applicant or Subcontractors as required by this Partnership Agreement shall be deemed inadequate and a

Item 25.
24 material breach ofthisPartnership Agreement unlesssuch policy or coverage isissued byinsurance companies authorized to transact insurance businessintheState ofCalifornia with a policy holder's rating of A or higher and a Financial Class of VII or higher. c. Cancellation. The policies shall not be canceled unless thirty (30) days' prior written notification of intended cancellation has been given to City by certified or registered mail, postage prepaid.
d Adequacy. City, its officers, employees and agents make no representation that the types or limits of insurance specified to be carried by a Co-Applicant pursuant to this Partnership Agreement are adequate to protect that Co-Applicant. If Co-Applicant believes that any required insurance coverage isinadequate, Co-Applicant will obtain such additional insurance coverage as Co-Applicant deems adequate, at Co-Applicant'ssole expense.

13.2 Workers' Compensation Insurance. ByexecutingthisPartnershipAgreement,Co-Applicant certifies that Co-Applicant is aware of and will comply with Section 3700 of the Labor Code of the State of California requiring every employer to be insured against liability for workers' compensation, or to undertake self-insurance before commencing any of the work. Co-Applicant shall carry the insurance or provide forself-insurancerequired byCalifornia law toprotectsaid CoApplicant from claims under the Workers' Compensation Act. Immediately upon the City's issuance of the Notice to Proceed, Co-Applicant shall file with City either 1) a certificate of insurance showing that such insurance is in effect, or that Co-Applicant is self-insured for such coverage, or2) acertified statementthat Co-Applicant has no employees, and acknowledging that if Co-Applicant does employ any person, the necessary certificate of insurance will immediately be filed with City. Any certificate filed with City shall provide that City will be given thirty (30) days' priorwrittennoticebeforemodificationorcancellationthereof.

13.3 Commercial General Liability and Automobile Insurance. Immediately upon the City's issuance of the Notice to Proceed, Co-Applicant shall obtain, andshall thereafter maintain during the term of this Partnership Agreement, commercial general liability insurance and automobile liability insurance asrequiredtoinsureCo-Applicant againstdamagesforpersonal injury,including accidental death, aswell asfrom claimsfor property damage, which may arise from or which may concern operations by anyone directly orindirectly employed by, connected with, or acting foror on behalf of Co-Applicant. The City, and its officers, employees and agents, shall be named as additional insureds undertheCo-Applicant'sinsurance policies. a. Co-Applicant's commercial general liabilityinsurancepolicyshall coverboth bodily injury (including death) and property damage (including, but not limited to, premises operations liability, products-completed operations liability, independent contractor'sliability,personal injuryliability,andcontractual liability) inanamount notlessthan$1,000,000 peroccurrence andageneral aggregatelimit inthe amount of notlessthan $2,000,000.
b. Co-Applicant's automobile liability policy shall cover both bodily injury and property damage in an amount not less than $1,000,000 per occurrence and an aggregate limit of not less than $1,000,000. All of Co-Applicant's automobile

Item 25.

Page | 25
and/or commercial general liability insurance policies shall cover all vehicles used in connection with Co-Applicant's performance of this Partnership Agreement, which vehicles shall include, but are not limited to, Co-Applicant owned vehicles, Co-Applicant leased vehicles, Co-Applicant's employee vehicles, non-Co-Applicant owned vehicles and hired vehicles.
c. Immediately upon the City's issuance of the Notice to Proceed, copies of insurance policies or original certificates along with additional insured endorsements acceptable to the City evidencing the coverage required by this Partnership Agreement, for both commercial general and automobile liability insurance, shall be filed with City and shall include the City and its officers, employees and agents, as additional insureds. Said policies shall be in the usual form of commercial general and automobile liability insurance policies, but shall include the following provisions:

It is agreed that the City of Coachella, and its officers, employees and agents, are added as additional insureds under this policy, solely for work done by and on behalf of the named insured for the City of Coachella. d. The insurancepolicyorpoliciesshall alsocomply withthe following provisions:
(1) If the policy is written on a claims’ made basis, the certificate should so specify and the policy must continue in force for one year after completion of the services. The retroactive date of coverage must also be listed.
(2) The policyshallspecify thattheinsurance provided byCo-Applicant will be considered primary and not contributory to any other insurance available to the City and Endorsement No. CG
20010413 shall be provided to the City.

Section 14. EFFECT OF THIS PARTNERSHIP AGREEMENT.

14.1 Each Party recognizes that another Party may need additional assurances regarding the CRC funding and the scope of work related to a Project before the commencement of construction of any component of a Project, including assurances for lenders and investors.

Parties agree to cooperate with each other to reach mutual agreement on the Schedule of Performance, amendments to this Partnership Agreement, and other implementation agreements or estoppel certificates necessary to provide reasonable assurances and indemnifications. Parties further understand and agree that the State of California retains the ultimate discretion to approve or deny CRC Grant funding. Each Party's execution of this Partnership Agreement is merely an agreement to the terms of the collaborative stakeholder

Item 25.

Page | 26
structure, contingent upon CRC Grant funding and award.

14.2 Nothing contained in this Partnership Agreement shall be construed to require, or havethe effect of requiring, the City to take any action inconsistent with any applicable law, rule or regulation which governs the City's actions.

Section 15. NON-DISCRIMINATION.

Parties shall not discriminate on the grounds of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran statusinthe selection and retention of employees and subcontractorsand the procurement of materials and equipment, except as provided in Section 12940 of the California Government Code. Further, Parties agree to conform to the requirements of the Americans with Disabilities Act in the performance of this PartnershipAgreement.

Section 16. DISPUTES.

Parties agree that before any Party commences any legal or equitable action, action for declaratory relief, suit, proceeding, or arbitration regarding the CRC Grant that the Parties shall first submit the dispute to mediation through a mutually acceptable professional mediator in Coachella County. Each Party shall bear its own expenses and costs associated with the mediation. Parties shall share the cost of a mediatorequally.

Section 17. STATE DISCLAIMER.

Parties acknowledge that while the City has discussed the Project with the Strategic Growth Council, the State has not stated the conditions, if any, on which it would approve any approach to be funded pursuant to this Partnership Agreement. All terms and conditions stated in this Partnership Agreement or any other document regarding the Lead Applicant's or Co-Applicants' participation in the Project shall be modified as needed to meet all State requirements.

Section 18. MISCELLANEOUS.

18.1 Notices. Any notices, bills, invoices, orreports relating to this Partnership Agreement, and any request, demand, statement or other communication required or permitted hereunder shall be in writing to the addresses set forth on the signature pages , and shall be deemed to have been received on (a) the day of delivery, if delivered by hand during regular business hours or by confirmed facsimile during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid.

18.2 Conflict of Interest. No member, official or employee of the Parties shall have any personal

Item 25.

Page | 27
interest, direct or indirect, in this Partnership Agreement nor shall any such member, official or employee participate in any decision relating to this Partnership Agreement which affects his or her personal interest or the interests of any corporation, partnership or association in which he or she is directly or indirectly interested.

18.3 Governing Law. This Partnership Agreement and any dispute arising hereunder shall be governed and interpreted in accordance with the laws of the State of California.

18.4 Venue. Any legal action related to the performance or interpretation of this Partnership Agreement shall be filed only in the Superior Court in Riverside County, California, and the Parties waive any provision of law providing for a change of venue to another location.

18.5 No Third-Party Beneficiaries. This Partnership Agreement is made and entered into for the sole protection and benefit of the Parties hereto and shall not create any rights in any third Parties. No other person or entity shall have any right of action based upon the provisions of this PartnershipAgreement.

18.6 Section Headings. The Section headings herein are for the convenience of the Parties only and shall not be deemed to govern, limit, modify or in any manner affect the scope, meaning or intent of the provisions or language of this PartnershipAgreement.

18.7 Compliance with Laws and Regulations; Legal Authority. By executing this Partnership Agreement, the Parties agree to comply with all applicable federal,state and local laws, regulations and ordinances. Nothing in this Partnership Agreement binds the Parties to perform any action that is beyond its legalauthority.

18.8 Authority. The persons executing this Partnership Agreement or exhibits attached hereto on behalf of the Parties to this Partnership Agreement hereby warrant and represent that they have the authority to execute this Partnership Agreement and warrant and represent that they have the authority to bind the respective Parties to this Partnership Agreement to the performance of its obligations hereunder.

18.9 Assignment. The Parties shall not assign, transfer, or subcontract any interest in this Partnership Agreement without the prior written consent of the City. Any attempt to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder, without prior written consent of City shall be null, void and of noeffect.

18.10 Counterparts. This Partnership Agreement may be executed in one or more counterparts, each of which shall be an original, but all of which shall constitute one and the sameinstrument.

18.11 Entire Agreement. This Partnership Agreement, including all exhibits and attachments hereto, is intended by the Parties hereto as a final expression of their understanding with respect to the subject matter hereof and as a complete and exclusive statement of the terms and conditions thereof and supersedes any and all prior and contemporaneous agreements and understandings, oral or written, in connection therewith. Any amendments to or clarification of this Partnership Agreement shall be in writing and acknowledged by all Parties to this PartnershipAgreement.

Signatures are not required by time of application but will be required to execute the Partnership Agreement before the Grant Agreement.

Item 25.

Page | 28
IN WITNESS, WHEREOF, the parties hereto have executed this draft Partnership Agreement on ___________, 2023.

City of Coachella a California General Law City
Gabriel D. Martin, City Manager
GRID Alternatives Inland Empire
Jaime Alonzo, Executive Director
The Latino Equity Advocacy and Policy Institute
Reynaldo Leon, Executive Director
Southern California Mountains Foundation
Stacy Gorin, Executive Officer

Item 25.

Page | 29
Hidden Harvest
Christy Porter, Executive Director
RAICES Cultura
Marnie Navarro, Executive Director
Emergency Management Services
[Authorized Representative]
TODEC
[Authorized Representative]
Sarvadoya Institute
[Authorized Representative]

Item 25.

Page | 30
UC San Diego Office of Innovation and Commercialization [Authorized Representative]
UC Riverside
[Authorized Representative]
Latino Commission
[Authorized Representative]
Riverside University Health
[Authorized Representative]

Item 25.

Page | 31
*Note: Insert as many Co-applicant signature lines as needed. All parties to this agreement should sign.

END OF DOCUMENT

Item 25.

Page | 32
EXHIBIT "A" PROJECT
AREA
Coachella Community Resilience Center
Project Area Map

Item 25.

RESOLUTION NO. 2023-62

A RESOLUTION OF THE CITY OF COACHELLA, CALIFORNIA, AUTHORIZING

THE CITY MANAGER TO SUBMIT AN APPLICATION TO THE STRATEGIC

GROWTH COUNCIL FOR THE COMMUNITY RESILIENCE CENTERS

IMPLEMENTATION GRANT PROGRAM IN THE AMOUNT OF TEN MILLION DOLLARS ($10,000,000) AND APPROVE THE COLLABORATIVE STAKEHOLDER

STRUCTURE, THE DRAFT PARTNERSHIP AGREEMENT, AND EXECUTE ALL

RELATED GRANT DOCUMENTS
WHEREAS, the California Strategic Growth Council, has invited public agencies, including the City of Coachella (“City”) to submit applications to the Grantor for the Fiscal Year 2022-23 Community Resilience Centers Program (“Grant”) via a Notice of Funding Availability (“Notice”) dated July 5, 2023; and
WHEREAS, in response to this Notice, the City wishes to apply to the Grantor for, and receive an allocation of, the Grant funds; and
WHEREAS, the City has determined that it is in the best interests to submit an application for Grant funds for the construction or retrofit of facilities to serve as community resilience centers that mitigate the public health impacts of extreme heat and other emergency situations exacerbated by climate change in and around the City’s proposed Project Area; and WHEREAS, the City shall submit an application to the Grantor to participate in the Grant program and for an allocation of funds of approximately Ten Million Dollars ($10,000,000) ; and
WHEREAS, the City is familiar with the terms, conditions and limitations of such Grant; and
WHEREAS, the City is willing and able to conform to each of the terms, conditions, and limitations imposed upon any such Grant to the City; and WHEREAS, the City understands that the Grantor must approve said application and will require the City to execute a Grant Agreement and other necessary documents upon approval.

WHEREAS, as a condition of applying for the grant, the Grantor requires a partnership agreement be in place between all the partner applicants; and WHEREAS, a large component of the proposed project is the retrofitting of a facility into a Community Resilience Center; and

Item 25.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COACHELLA, CALIFORNIA, AS FOLLOWS:

SECTION 1: That the City Manager, or his designee, is hereby authorized to execute an application for Grant funds for the purpose of obtaining financial assistance provided by the Strategic Growth Council.

SECTION 2: The City of Coachella hereby agrees to comply with each and all of the terms, conditions, and limitations imposed by the Grantor upon said Grant, and the City Manager, or his designee, is hereby authorized and directed to execute any applications, agreements, assurance, extensions, amendments or other documents as may be necessary in connection with acceptance and implementation of said Grant as may be required by the Grantor.

SECTION 3: That the City Manager or his designee is authorized to enter into a partnership agreement between all partner applicants consistent with the intent and form of the draft agreement included as Exhibit A to this resolution with modifications, if needed, as to exact wording for updates and to conform and clarify the agreement for consistency with the intended purpose.

PASSED, APPROVED and ADOPTED this 13th day of September, 2023. ___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney

Item 25.

STATE OF CALIFORNIA

COUNTY OF RIVERSIDE

CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2023-62 was duly adopted by the City Council of the City of Coachella at a special meeting thereof, held on the 13th day of September, 2023, by the following vote of Council:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Delia Granados
Deputy City Clerk

Item 25.

STAFF REPORT
9/13/2023
TO: Honorable Chair and Board Members of the Successor Agency to the City of Coachella Redevelopment Agency
FROM: William Pattison, Interim Finance Director
SUBJECT: Resolution No. SA-2023-01, Approving the Last and Final Recognized Obligation Payment Schedule (LFROPS)
STAFF RECOMMENDATION:

Staff recommends that the Board of Directors of the Successor Agency to the City of Coachella Redevelopment Agency adopt Resolution No. SA-2023-01, approving a Last and Final Recognized Obligation Payment Schedule for the period July 1, 2024 through June 30, 2037 pursuant to Health and Safety Code Section 34191.6 and taking certain related actions.

BACKGROUND:

Pursuant to AB X1 26, the Successor Agency must prepare a Recognized Obligation Payment Schedule (“ROPS”) for each six-month fiscal period (commencing each January 1 and July 1), listing the payments to be made by the Successor Agency during such period. All ROPS must be approved by the Oversight Board. Furthermore, each Oversight Board-approved ROPS must be submitted to the State Department of Finance (“DOF”) for review.

On June 27, 2012, the Governor signed the State budget trailer bill AB 1484, which became effective immediately. AB 1484 imposed new requirements and deadlines for submission of ROPS. At the same time that the Successor Agency submits a ROPS to the Oversight Board for approval, the Successor Agency must also provide a copy of such ROPS to the DOF, the County Auditor-Controller and the County administrative officer. A copy of the Oversight Boardapproved ROPS must be submitted to the DOF, the Office of the State Controller and the County Auditor-Controller and be posted on the Successor Agency’s website. The Successor Agency must submit the ROPS to the DOF electronically in the manner of DOF’s choosing.

Item 26.

On September 22, 2015, the Governor signed State budget trailer bill SB 107, which became effective immediately. Pursuant to SB 107, the Successor Agency must now file an annual ROPS, commencing with the fiscal period from July 1, 2016 to June 30, 2017, and for each fiscal year thereafter.

Pursuant to HSC section 34191.6 (a), beginning January 1, 2016, agencies may submit a Last and Final Recognized Obligation Payment Schedule (LFROPS) if all the following conditions are met:
 The remaining debt is limited to administrative costs and payments pursuant to enforceable obligations with defined payment schedules including, but not limited to, debt service, loan agreements, and contracts.
 All remaining obligations have been previously listed on the ROPS and approved for payment by Finance pursuant to HSC section 34177 (m) or (o).  The agency is not a party to outstanding/unresolved litigation, except as specified in HSC section 34191.6 (a) (3).

The Successor Agency meets all of the above conditions required to submit a Last and Final ROPS request to the Countywide Oversight Board for approval and submission to the DOF.

Additionally, pursuant to terms of the Indenture of Trust for the Successor Agency’s Tax Allocation Refunding Bonds, Series 2016A (the “2016 Bonds”), the Successor Agency must obtain written consent from Assured Guaranty Municipal Corp. (“the Insurer”) as the insurer of the 2016 Bonds prior to filing a LFROPS for approval by the Countywide Oversight Board and DOF. The Successor Agency has obtained such written consent from the Insurer.

FISCAL IMPACT:

The preparation and submittal of the LFROPS is for the purpose of allowing the Successor Agency to pay its enforceable obligations for the period from July 1, 2024 through June 30, 2037. The LFROPS lists all remaining payments for the 2016 Bonds, annual bond Trustee fees for the 2016 Bonds, and annual administrative expenses of the Successor Agency.

Attachments:

1. Resolution No. SA-2023-01

2. Last and Final Recognized Obligation Payment Schedule

3. Administrative Budget

4. Bond Insurer Consent Letter

Item 26.

RESOLUTION NO. SA-2023-01

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE

SUCCESSOR AGENCY TO THE CITY OF COACHELLA

REDEVELOPMENT AGENCY APPROVING A LAST AND FINAL

RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR THE
PERIOD FROM JULY 1, 2024 THROUGH JUNE 30, 2037,
PURSUANT TO HEALTH AND SAFETY CODE SECTION 34191.6

AND TAKING CERTAIN RELATED ACTIONS
RECITALS:

A. Pursuant to Health and Safety Code Section 34191.6(a), the Successor Agency to the City of Coachella Redevelopment Agency (the “Successor Agency”) may prepare a proposed Last and Final Recognized Obligation Payment Schedule (“LFROPS”) and submit such LFROPS to the Countywide Oversight Board (the “Oversight Board”) for approval if certain conditions are met.

B. Pursuant to Health and Safety Code Section 34191.6(b), the Successor Agency may then submit the Oversight Board-approved LFROPS to the State Department of Finance (“DOF) for review and approval. A copy of the Oversight Board-approved LFROPS must also be submitted to the County Administrative Officer and the County Auditor-Controller, and posted to the Successor Agency’s internet website.

C. Pursuant to Health and Safety Code Section 34191.6(c), DOF shall have 100 days to review the LFROPS submitted pursuant to subdivision (b).

NOW, THEREFORE, THE BOARD OF DIRECTORS FOR THE SUCCESSOR

AGENCY TO THE CITY OF COACHELLA REDEVELOPMENT AGENCY (THE “BOARD”), HEREBY FINDS, DETERMINES, RESOLVES, AND ORDERS AS FOLLOWS:

SECTION 1 - The above recitals are true and correct and are a substantive part of this Resolution.

SECTION 2 - This Resolution is adopted pursuant to the provisions of Health and Safety Code Section 34191.6.

SECTION 3 - The Board hereby finds and determines the following:
a) The remaining debt of the Successor Agency is limited to administrative costs and payments pursuant to enforceable obligations with defined payment schedules; and b) All remaining obligations have been previously listed on a Recognized Obligation Payment Schedule and approved for payment by DOF pursuant to subdivision (m) or (o) of Section 34177; and

Item 26.

Resolution No. SA-2023-01

c) The Successor Agency is not a party to outstanding or unresolved litigation.

SECTION 4 - The Board hereby approves the LFROPS, substantially in the form attached hereto as Exhibit A, and the annual administrative budget, substantially in the form attached hereto as Exhibit B. The Executive Director of the Successor Agency, in consultation with the Successor Agency’s legal counsel, may modify the LFROPS as the Executive Director or the Successor Agency’s legal counsel deems necessary or advisable.

SECTION 5 - Staff is hereby authorized and directed to submit a copy of the LFROPS to the Oversight Board for approval.

SECTION 6 - Staff is hereby authorized and directed to submit a copy of Oversight Boardapproved LFROPS to the DOF, the County Administrative Officer, and the County AuditorController.

SECTION 7 - Staff is hereby authorized and directed to post a copy of the Oversight Board-approved LFROPS on the Successor Agency’s Internet website (being a page on the Internet website of the City of Coachella).

SECTION 8 - The officers and the staff of the Successor Agency are hereby authorized and directed, jointly and severally, to do any and all things which they may deem necessary or advisable to effectuate this Resolution, including requesting additional review by the DOF and an opportunity to meet and confer on any disputed items, and any such actions previously taken by such officers and staff are hereby ratified and confirmed.

Item 26.

Resolution No. SA-2023-01

PASSED, APPROVED AND ADOPTED this 13th day of September, 2023. ____________________________
Steven A. Hernandez
Chair
ATTEST:
____________________________
Angela M. Zepeda
Secretary
APPROVED AS TO FORM:
____________________________
Carlos Campos
Attorney

Item 26.

Resolution No. SA-2023-01

STATE OF CALIFONIA )
COUNTY OF RIVERSIDE ) ss.

CITY OF COACHELLA )
I HEREBY CERTIFY that the foregoing Resolution No. SA-2023-01 was duly adopted by the Board of Directors of the Successor Agency to the Coachella Redevelopment Agency at a regular meeting thereof, held on the 13th day of September 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________
Delia Granados,
Deputy City Clerk

Item 26.

Last and Final Recognized Obligation Payment Schedule (ROPS) - Summary Filed for the July 1, 2024 through June 30, 2037 Period Successor Agency: Coachella
County: Riverside
Initial ROPS
Period:
24-25A
Final ROPS Period: 36-37B
Requested Funding for Enforceable Obligations Total Outstanding Obligation A Enforceable Obligations Funded as Follows (B+C) $27,763,003 B Bond Proceeds -
C Other Funds 27,763,003
D Redevelopment Property Tax Trust Fund (RPTTF) (E+F) $28,169,217 E RPTTF 28,013,217
F Administrative RPTTF 156,000
G Total Outstanding Obligations (A+D) $55,932,220
Certification of Oversight Board Chairman:

Name Title
Pursuant to Section 34177 (o) of the Health and Safety
code, I hereby certify that the above is a true and
accurate Recognized Obligation Payment Schedule for
the above named successor agency. /s/
Signature Date

Item 26.

A Period
July - December
ROPS Period
Fund Sources
Six-Month
Bond Total
Proceeds
Other
Funds RPTTF Admin RPTTF
$- $27,763,003 $211,050 $78,000 $28,052,053
ROPS 24-25A - 2,466,920 20,850 6,000 $2,493,770
ROPS 25-26A - 2,504,658 20,850 6,000 $2,531,508
ROPS 26-27A - 2,559,826 20,850 6,000 $2,586,676
ROPS 27-28A - 2,597,420 20,850 6,000 $2,624,270
ROPS 28-29A - 2,646,307 15,850 6,000 $2,668,157
ROPS 29-30A - 2,809,251 15,850 6,000 $2,831,101
ROPS 30-31A - 2,846,075 15,850 6,000 $2,867,925
ROPS 31-32A - 3,330,457 15,850 6,000 $3,352,307
ROPS 32-33A - 1,119,422 15,850 6,000 $1,141,272
ROPS 33-34A - 1,139,829 15,850 6,000 $1,161,679
ROPS 34-35A - 1,155,813 10,850 6,000 $1,172,663
ROPS 35-36A - 1,286,150 10,850 6,000 $1,303,000
ROPS 36-37A - 1,300,875 10,850 6,000 $1,317,725
B Period
January - June
Twelve-Month
Total
ROPS Period
Fund Sources
Six-Month
Bond Total
Proceeds
Other
Funds RPTTF Admin RPTTF
$- $- $27,802,167 $78,000 $27,880,167 $55,932,220
ROPS 24-25B - - 2,964,316 6,000 $2,970,316 $5,464,086
ROPS 25-26B - - 2,974,652 6,000 $2,980,652 $5,512,160
ROPS 26-27B - - 2,964,840 6,000 $2,970,840 $5,557,516
ROPS 27-28B - - 2,962,615 6,000 $2,968,615 $5,592,885
ROPS 28-29B - - 3,078,502 6,000 $3,084,502 $5,752,659
ROPS 29-30B - - 3,062,150 6,000 $3,068,150 $5,899,251
ROPS 30-31B - - 3,490,914 6,000 $3,496,914 $6,364,839
ROPS 31-32B - - 1,218,844 6,000 $1,224,844 $4,577,151
ROPS 32-33B - - 1,219,658 6,000 $1,225,658 $2,366,930
ROPS 33-34B - - 1,216,626 6,000 $1,222,626 $2,384,305
ROPS 34-35B - - 1,327,300 6,000 $1,333,300 $2,505,963
ROPS 35-36B - - 1,321,750 6,000 $1,327,750 $2,630,750
ROPS 36-37B - - - 6,000 $6,000 $1,323,725
Coachella
Last and Final Recognized Obligation Payment Schedule (ROPS) - Summary by ROPS Period July 1, 2024 through June 30, 2037

Item 26.

Coachella
Last and Final Recognized Obligation Payment Schedule (ROPS) - ROPS Detail July 1, 2024 through June 30, 2037
(Report Amounts in Whole Dollars)

A B C D E F G H I
Item
# Project Name Obligation Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description
Project
Area
Total Outstaning
Obligation
$55,932,220
8 Employee Costs Admin Costs 02/01/2012 09/01/2036 Agency Employees Payroll for Employees Merged 156,000 9 Professional Services Fees 06/01/1998 09/01/1936 Union Bank Trustee Fees Merged 155,800 10 Professional Services Fees 07/04/2005 12/31/2016 The Pun Group, LLC Annual Audit Merged 55,250 12 2013 Tax Allocation Refunding
Bonds
Bonds Issued After 12/31/10 10/24/2013 12/01/2028 Union Bank Tax Allocation Refunding Bonds (to refund 1998 and 1999 Bonds)
Merged 1,976,259
26 Calle Verde Bond Funded Project - Housing 02/01/2012 09/01/2036 Attorney Document review, counsel, Notices Merged - 27 Bond Debt Service Reserve
Fund
Reserves 07/04/2005 09/01/2036 Successor Agency/
Trustee
Reserve per HSC 34171(d)(1)(A) Merged 25,296,084
29 2014 Tax Allocation Refund
Bonds
Refunding Bonds Issued After 6/
27/12
10/01/2014 12/01/2034 Union Bank Tax Allocation Refunding Bonds (to refund 2004A & portion of 2004B)
Merged 7,892,105
31 Calle Verde Bond Funded Project - Housing 02/01/2012 09/01/2036 County Housing Authority
Develop/repair subdivision, permits, Architectural and
Engineering
-
32 Calle Verde Bond Funded Project - Housing 02/01/2012 09/01/2036 County Housing Authority
Project delivery costs -
33 2016 Tax Allocation Refund
Bonds
Refunding Bonds Issued After 6/
27/12
03/02/2016 09/01/2036 Union Bank Tax Allocation Refunding Bonds (to refund 2004B, 2006, 2006 LMI bonds)
20,400,722
34 Affordable Housing Development Bond Funded Project - Housing 02/01/2012 09/01/2036 County Housing Authority
Project delivery costs -

Item 26.

A
Item
#
8 9
10 12
26 27
29 31
32 33
34 K L M
24-25A (Jul-Dec)
Other
Funds RPTTF Admin RPTTF
$2,466,920 $20,850 $6,000
- - -
- 16,600 -
- 4,250 -
366,231 - -
- - -
- - -
692,307 - -
- - -
- - -
1,408,382 - -
- - -
P Q
24-25B (Jan-Jun)
RPTTF Admin
RPTTF
$2,964,316 $6,000
- -
- -
- -
30,044 -
- -
2,504,658 -
118,307 -
- -
- -
311,307 -
- -
S T U
25-26A (Jul-Dec)
Other
Funds RPTTF Admin RPTTF
$2,504,658 $20,850 $6,000
- - -
- 16,600 -
- 4,250 -
370,044 - -
- - -
- - -
703,307 - -
- - -
- - -
1,431,307 - -
- - -
X Y
25-26B (Jan-Jun)
RPTTF Admin
RPTTF
$2,974,652 $6,000
- -
- -
- -
23,244 -
- -
2,559,826 -
103,682 -
- -
- -
287,900 -
- -

AA AB AC
26-27A (Jul-Dec)
Other
Funds RPTTF Admin RPTTF
$2,559,826 $20,850 $6,000
- - -
- 16,600 -
- 4,250 -
383,244 - -
- - -
- - -
723,682 - -
- - -
- - -
1,452,900 - -
- - -
AF AG
26-27B (Jan-Jun)
RPTTF Admin
RPTTF
$2,964,840 $6,000
- -
- -
- -
16,044 -
- -
2,597,420 -
88,182 -
- -
- -
263,194 -
- -

AI AJ AK
27-28A (Jul-Dec)
Other
Funds RPTTF
Admin
RPTTF
$2,597,420 $20,850 $6,000
- - -
- 16,600 -
- 4,250 -
386,044 - -
- - -
- - -
738,182 - -
- - -
- - -
1,473,194 - -
- - -
A
Item
#
8 9
10 12
26 27
29 31
32 33
34 AN AO
27-28B (Jan-Jun)
RPTTF Admin
RPTTF
$2,962,615 $6,000
- -
- -
- -
8,182 -
- -
2,646,308 -
71,932 -
- -
- -
236,193 -
- -

AQ AR AS
28-29A (Jul-Dec)
Other
Funds RPTTF Admin RPTTF
$2,646,307 $15,850 $6,000
- - -
- 11,600 -
- 4,250 -
393,182 - -
- - -
- - -
751,932 - -
- - -
- - -
1,501,193 - -
- - -
AV AW
28-29B (Jan-Jun)
RPTTF Admin
RPTTF
$3,078,502 $6,000
- -
- -
- -
- -
- -
2,809,251 -
61,307 -
- -
- -
207,944 -
- -

AY AZ BA
29-30A (Jul-Dec)
Other
Funds RPTTF Admin RPTTF
$2,809,251 $15,850 $6,000
- - -
- 11,600 -
- 4,250 -
- - -
- - -
- - -
766,307 - -
- - -
- - -
2,042,944 - -
- - -
BD BE
29-30B (Jan-Jun)
RPTTF Admin
RPTTF
$3,062,150 $6,000
- -
- -
- -
- -
- -
2,846,075 -
49,850 -
- -
- -
166,225 -
- -

BG BH BI
30-31A (Jul-Dec)
Other
Funds RPTTF Admin RPTTF
$2,846,075 $15,850 $6,000
- - -
- 11,600 -
- 4,250 -
- - -
- - -
- - -
769,850 - -
- - -
- - -
2,076,225 - -
- - -
BL BM
30-31B (Jan-Jun)
RPTTF Admin
RPTTF
$3,490,914 $6,000
- -
- -
- -
- -
- -
3,330,457 -
37,700 -
- -
- -
122,757 -
- -

Item 26.

A
Item
#
8 9
10 12
26 27
29 31
32 33
34 BO BP BQ
31-32A (Jul-Dec)
Other
Funds RPTTF Admin RPTTF
$3,330,457 $15,850 $6,000
- - -
- 11,600 -
- 4,250 -
- - -
- - -
- - -
782,700 - -
- - -
- - -
2,547,757 - -
- - -
BT BU
31-32B (Jan-Jun)
RPTTF Admin
RPTTF
$1,218,844 $6,000
- -
- -
- -
- -
- -
1,119,422 -
24,197 -
- -
- -
75,225 -
- -

BW BX BY
32-33A (Jul-Dec)
Other
Funds RPTTF Admin RPTTF
$1,119,422 $15,850 $6,000
- - -
- 11,600 -
- 4,250 -
- - -
- - -
- - -
454,197 - -
- - -
- - -
665,225 - -
- - -
CB CC
32-33B (Jan-Jun)
RPTTF Admin
RPTTF
$1,219,658 $6,000
- -
- -
- -
- -
- -
1,139,829 -
16,404 -
- -
- -
63,425 -
- -

CE CF CG
33-34A (Jul-Dec)
Other
Funds RPTTF Admin RPTTF
$1,139,829 $15,850 $6,000
- - -
- 11,600 -
- 4,250 -
- - -
- - -
- - -
461,404 - -
- - -
- - -
678,425 - -
- - -
CJ CK
33-34B (Jan-Jun)
RPTTF Admin
RPTTF
$1,216,626 $6,000
- -
- -
- -
- -
- -
1,155,813 -
8,338 -
- -
- -
52,475 -
- -

CM CN CO
34-35A (Jul-Dec)
Other
Funds RPTTF
Admin
RPTTF
$1,155,813 $10,850 $6,000
- - -
- 6,600 -
- 4,250 -
- - -
- - -
- - -
468,338 - -
- - -
- - -
687,475 - -
- - -
A
Item
#
8 9
10 12
26 27
29 31
32 33
34 CR CS
34-35B (Jan-Jun)
RPTTF Admin
RPTTF
$1,327,300 $6,000
- -
- -
- -
- -
- -
1,286,150 -
- -
- -
- -
41,150 -
- -

CU CV CW
35-36A (Jul-Dec)
Other
Funds RPTTF Admin RPTTF
$1,286,150 $10,850 $6,000
- - -
- 6,600 -
- 4,250 -
- - -
- - -
- - -
- - -
- - -
- - -
1,286,150 - -
- - -
CZ DA
35-36B (Jan-Jun)
RPTTF Admin
RPTTF
$1,321,750 $6,000
- -
- -
- -
- -
- -
1,300,875 -
- -
- -
- -
20,875 -
- -

DC DD DE
36-37A (Jul-Dec)
Other
Funds RPTTF Admin RPTTF
$1,300,875 $10,850 $6,000
- - -
- 6,600 -
- 4,250 -
- - -
- - -
- - -
- - -
- - -
- - -
1,300,875 - -
- - -
DI
36-37B
(Jan-Jun)
Admin
RPTTF
$6,000
-
-
-
-
-
-
-
-
-
-
-

Item 26.

CONSENT OF ASSURED GUARANTY MUNICIPAL CORP.

The undersigned hereby certifies that she is authorized to execute and deliver this Consent on behalf of Assured Guaranty Municipal Corp. ("AGM"), as issuer of a municipal bond insurance policy for those certain outstanding Tax Allocation Refunding Bonds (Merged Project Areas) 2016 Series A and 2016 Series B (collectively, the "Bonds"), issued by the Successor Agency to the Coachella Redevelopment Agency (the "SA"'), pursuant to that certain Indenture of Trust dated as of March I, 20 I 6 (the "Indenture"), by and between the SA and MUFG Union Bank, N.A., as trustee. AGM's consent hereunder is given pursuant to Section 5.1 of the Indenture.

In reliance upon the infom1ation provided to AGM by or on behalf of the SA, and without independent investigation or confim1ation, AGM hereby consents to the filing of a Last and Final Recognized Obligation Payment Schedule (ROPS) (July 1, 2024 through June 30, 203 7) (the --LFROPS .. ), in the fonn presented to AGM for its review. Notwithstanding the foregoing, AGM reserves its right to consent prior to the subsequent filing of any final amendment to the LFROPS, as applicable.

Neither this Consent nor any past, present or future consents, waivers, actions, amendments or other agreements, individually or in combination, may be construed to imply or impose upon AGM any intention, agreement, obligation or undertaking to grant future consents, waivers or amendments, or to limit the ability of AGM to exercise any and all of its rights in connection with the Indenture, which shall remain unmodified and in fu ll force and effect except as to the modifications consented to hereinabove. In addition. by granting this Consent AGM is exercising its contractual rights for its own benefit and makes no representation as to whether the consent of any other persons or party is required in connection herewith.

Dated July 26, 2023
ASSURED GUARANTY MUNICIPAL CORP.

By: ~/_} c~ 1.LL-,
Karen Hofstein
Managing Director, Muni Surveillance
Policy# 214716

Item 26.

SUCCESSOR AGENCY to the

COACHELLA REDEVELOPMENT AGENCY
ANNUAL ADMINISTRATIVE BUDGET (For each fiscal
year from July 1, 2024 through June 30, 2037)
Salaries and Benefits $ 7,000
Executive Director, Finance personnel, City Clerk
Professional Services
Financial, Bond Administration $ 3,500
Overhead Costs
Successor Agency Board, Other $ 1,500
Annual Administrative Allocation $ 12,000

Item 26.

STAFF REPORT
9/13/2023
TO: Honorable Mayor and City Council Members
FROM: Gabriel Perez, Development Services Director
SUBJECT: City of Coachella 6th Cycle Housing Element General Plan Amendment No. 21- 02 and Environmental Assessment No. 22-03 for consideration of the City of Coachella 6th Cycle Housing Element for 2021-2029. City-Initiated.

STAFF RECOMMENDATION:

Staff recommends that the City Council

1. Adopt Resolution No. 2023-61 to adopt a negative declaration for adoption of the 2021- 2029 Housing Element and approve General Plan Amendment No. 21-02 amending the City of Coachella 2035 General Plan for adoption of the 2021-2029 Housing Element.

BACKGROUND:

The City Council adopted the Coachella General Plan 2035 on April 22, 2015, that established the goals, policies, and implementation strategies that will implement the vision for the City of Coachella. The Housing Element is one of seven mandatory elements of a city’s General Plan.

The purpose of the Housing Element is to identify and analyze existing and projected housing needs in an effort to preserve, improve and develop housing for all economic segments of the community in accordance with state law. It is the only general plan element for which State certification is required. State law requires that Housing Elements be updated periodically, pursuant to legislative action, depending on the region. As a jurisdiction of the Southern California Association of Governments (SCAG) region, the City of Coachella is required to adopt its updated Housing Element within 120 days of October 15, 2021 that covers the planning period October 2021 through October 2029 (by February 15, 2014). SCAG received a housing need of 1,341,827 units distributed to the 197 SCAG jurisdictions. Jurisdictions that do not have a compliant housing element by the October 15, 2021 deadline may be ineligible to apply for State grants.

The existing Housing Element was adopted by the City and certified by the State Department of Housing and Community Development (HCD) in April 2014. The current draft Housing Element commenced in early 2021. Since that time, the City has engaged in a series of consultations, workshops, and meetings with housing advocates, developers, local service providers, neighborhood associations, and the community-at-large to solicit input regarding the Element and issues related to its implementation. Staff has worked with HCD to prepare edits to the draft Housing Element to address the state's comments and questions.

Item 27.

DISCUSSION/ANALYSIS:

The proposed Housing Element update outlines the City's housing policies, goals and objectives for the eight-year planning period from 2021 through 2029. A copy of the draft Housing Element is found as Exhibit B to this report. The updated Housing Element addresses the following topics as required by State law:
 Population growth and employment trends
 Household characteristics
 Housing costs and vacancy rates
 Inventory of available residentially zoned land
 Governmental and non-governmental constraints to housing production  Special housing needs (persons with disabilities, homeless, female heads of households and seniors)
 Energy conservation measures
 Existing affordable housing developments
 Review and evaluation of the previous Housing Element (2008 - 2013) Organization of Housing Element
Per California Government Code §65580-65589, a housing element must consist of the following components:
 Review of the Previous Housing Element: An evaluation of the results of the goals, policies, and programs adopted in the previous Housing Element that compares projected outcomes with actual achieved results. (See Appendix D).
 Housing Needs Assessment: An analysis of the existing and projected housing needs of the community. It provides a profile of sociodemographic information, such as population characteristics, household information, housing stock, tenure, and housing affordability. The assessment also considers local special housing needs, such as, seniors, farmworkers, homeless, large households, and female-headed households. (See Appendix A)  Inventory of Adequate Sites: An inventory listing adequate sites that are suitably zoned and available within the planning period to meet the City’s fair share of regional housing needs across all income levels. (See Appendix B).
 Housing Resources: An identification of resources to support the development, preservation, and rehabilitation of housing.
 Housing Constraints: An assessment of impediments to housing production across all income levels covering both governmental (e.g., zoning, fees, etc.) and nongovernmental (e.g., market, environmental, etc.). (See Appendix C).
 Affirmatively Furthering Fair Housing: This section provides an assessment of fair housing by identifying disparities in housing needs, unequal access to opportunity, and/or patterns of racial and ethnic segregation, a process referred to as affirmatively furthering fair housing (AFFH).
 Housing Plan: This section provides a statement of the community’s goals, quantified objectives, and policies to maintain, preserve, improve, and develop housing, as well as a

Item 27.
schedule of implementable actions to be taken during the planning period to achieve the goals, objectives, and policies.

Review of Previous Housing Element for Reporting Period 2014-2021 For the period of 2014-2021, the City of Coachella had a RHNA of 6,771 units, 2,614 of which are for lower-income households. The City’s focus during the 5th cycle was to complete the 4th and 5 th Cycle shortfall rezonings to ensure adequate capacity for housing development. The City completed the 4th Cycle rezoning program in 2019, by adopting Ordinance No. 1143, which rezoned portions of “Zona Central” to RM-Urban and RM- General for capacity of 1,916 units for lower-income units. In 2021, the City completed two separate rezoning projects with realistic unit potential of 2,781 in new RM- Urban and RM- General zones.

In addition, the City has actively worked with for profit and non-profit developers to entitle a variety of market rate and affordable projects. Market rate products include single-family products at Valencia at Coachella, Escondida Pointe, Sevilla, and Mariposa Pointe. In 2020, the City approved Pueblo Viejo Villas of 108 affordable apartment units. Placita Dolores Huerta by Community Housing Opportunities Corporation (CHOC) was approved in 2020 and the affordable housing project includes 50 replacement units and 60 new units over two phases.

Housing Needs Allocation Site Inventory (2021-2029)
The City has an existing RHNA allocation of 7,886 units distributed among a variety of affordability, Table 1, for the period 2021-2029 that the City must create a regulatory environment in which the private market could build these housing units.

Table 1: 6th Cycle RHNA
Coachella Riverside County SCAG
Area/Income Number of
Units
Percent Number of
Units
Percent Number of
Units
Percent
Total 7,886 100% 167,351 100% 1,341,827 100%
Extremely Low 1 516
13% 41,995 25% 351,796 26%
Very Low (30-50% MFI) 517
Low (50-80% MFI) 999 13% 26,473 16% 206,807 15%
Moderate (80-120% MFI) 1,367 17% 29,167 17% 223,957 17% Above Moderate (>120% MFI) 4,487 57% 69,716 42% 559,267 42% 1 Assumes 50% of Very Low-income households are Extremely-Low income.

Coachella City Median Income 4-person household: $34,224, Riverside County Median Income 4-person household: $67,005 A housing site inventory was conducted to identify the ability of the City to meet the RHNA allocation. The site inventory explored to scenarios (Table 2): Scenario #1 - Existing Zoning Capacity and Scenario #2 - General Plan Potential Capacity. Under Scenario #1, the existing

Item 27.
zoning districts the capacity for residential units would result in a shortfall in 1,759 low-income units and 441 above moderate income units and a surplus of 845 units for moderate income households. Under Scenario #1, a rezoning program would be necessary to accommodate the RHNA allocation.

Under Scenario #2, the residential capacity was analyzed using the distribution of land use under the general plan, which expands residential opportunities into new portions of the City and increases maximum allowed density. The City Council adopted the Zoning Consistency Update on July 26, 2023 which allows the City to implement Scenario #2. Initial results for the site inventory under Scenario #2 identified several hundred parcels eligible for residential development with over 30,000 potential units possible. The sites were screened further to focus on the most eligible development sites. Under Scenario #2, 2,345 low-income units (586 unit surplus) and 1,468 moderate income units (101 unit surplus) and 6,190 above moderate income units (2,538 unit surplus) can be accommodated with a total surplus of 3,225 units. Figure 1 (below) identifies the site inventory map under Scenario #2.

Table 2: Residential Development Potential and RHNA

ExtremelyLow,
Very
Low, and
Low
Moderate Above
Moderate Total
RHNA 2,032 1,367 4,487 7,886
Entitled/Proposed Projects1 273 835 1,108
Remaining RHNA 1,759 1,367 3,652 6,778
Site Inventory Results
Scenario 1 – Existing Capacity (Zoning Code) 2,212 3,211 5,423 Remaining- Zoning Scenario 1,759 -8452 441
Scenario 2 – Potential Capacity (General Plan)3
2,345 1,468 6,190 10,003
Remaining- General Plan Scenario -5862-1012-2,5382-3,225 1 Considers net new units only.
2 Negative value indicates a surplus.
3 Requires rezoning, see Programs 1.1, 1.2, and 1.3.

Source: City of Coachella, LWC 2022

Item 27.

Figure 1: 6
th Cycle Housing Element Site Inventory Map by Income Category for General Plan Scenario Housing Plan
The Housing Plan of the Housing Element serves as the City’s strategy for addressing its housing needs and identifies goals, policies, and programs. Below are a list of the Housing Plan Goals as well as some notable policies and programs:
 Goal A: Facilitate the Development of a Variety of Housing Types to Provide Adequate Housing in the City to all Households
o Program 1.1 General Plan Implementation: .. the City will review the prior completed study that analyzed changes needed to the Zoning Code and revise as necessary to complete a comprehensive Zoning Code update.
 Goal B: Conserve and Improve the Condition of the Existing Housing Stock o Policy a) Rehabilitation Funds. Continue to use available state and federal funds for housing rehabilitation, in a manner that will benefit the largest number of lower-income households, including those with extremely and very low income.  Goal C: Encourage Energy Conservation to Reduce Housing Costs

Item 27.
o Program 23.3 Water Conservation. Assist in distributing information to the public regarding free home water consumption audits of the Coachella Water Authority and rebate programs offered by Imperial Irrigation District.  Goal D: Promote Fair Housing Opportunity for All Persons [regardless of race, religion, marital status, age, sex, gender, nationality, physical or developmental disability, family size, and level and source of income]
o Program 4.2 Reasonable Accommodation. Adopt a “Reasonable Accommodation” procedure, in accordance with SB 520, as part of the updated Zoning Code to allow for administrative processing of requests for features and accessibility for persons with disabilities and persons with developmental disabilities.  Goal E: Remove Constraints to the Maintenance, Improvement, and Development of Housing o Program 5.5 Accessory Dwelling Units (ADUs). Amend the Zoning Code to remove references to second units and regulate with the City’s ADU ordinance, which complies with state law regarding ADUs.
o Program 5.12 Objective Design Standards. Develop objective design standards and clear findings to evaluate projects for compliance with the Architectural Review and Conditional Use processes. This effort will evaluate existing subjective standards required for approval in both the Zoning Code and specific plans. The purpose of these standards is to expedite the development review process and support the City in meetings its housing goals.
 Goal F: Promote Affordable Housing to Meet the Needs of Lower- and Moderate Income Households
o Program 6.7 Streamlined Approvals. Develop a written policy or project review and approval guidelines as appropriate to specify the SB 35 (2017) streamlining approval process and standards for eligible projects, as set forth under California Government Code, Section 65913.4.
 Goal G: Preserve Existing Affordable Housing Opportunities for Lower Income Residents of the City
o Program 7.1 Housing Choice Vouchers. Actively support the Riverside County Housing Authority’s attempts to secure additional Section 8 Housing Choice rental assistance for extremely low-, very low-, and low-income households.

The City of Coachella is responsible for implementation of the Housing Plan Programs for the 2021-2029 period and will need to report progress towards these goals in the Annual Progress Report that the City prepares annually for the City Council for submission to the HCD.

Public Outreach
As part of the development of this Housing Element, the City’s public participation program included two focus group meetings, four steering committee meetings, one community-wide meeting, one public hearing with the Planning Commission, and one public hearing with the City Council.
o Focus Groups

Item 27.

Two focus groups were organized with eight participants representing developers and housing advocates. Invitations were sent to 51 individuals.
o Focus Group #1: Wednesday, April 21, 2021, 5:00 pm – 6:00 pm o Focus Group #2: Friday, April 23, 2021, 1:30pm – 2:30pm o Steering Committee
The City formed a housing element steering committee consisting of 8 members (Alianza – Sahara Huazano, Housing Authority of the County of Riverside - Michael Walsh, Lift to Rise – Taylor Libolt Varner and Ian Gabriel, Our Lady of Soledad – Deacon Fernando Heredia, Strategic Land Partners - Jim Kozak, Ana Perez Real Estate – Ana Perez, Pulte Homes - Daniel Wozniak, Chelsea - Dave Davis. The committee meetings took place July 26, 2021, August 16, 2021 and August 27, 2021.
o Community Event
On October 14, 2021, the City of Coachella hosted a virtual public workshop for the 6th Cycle Housing Element Update project.
o An Online Survey was made available for the community in the Fall of 2021 with a deadline of November 11, 2021.
o Joint Study Session of City Council and Planning Commission November 8, 2021. o Public Drafts of the Housing Element
Drafts of the Housing Element are required to be made available to the public for a 7-day period before submission to HCD at the Coachella Library and the City website. o 1
st Public Review draft available September 20 and sent to HCD on September 28, 2021.

The City received a HCD response letter November 24, 2021. o 2
nd Public review draft made available on September 30, 2021 and sent to HCD October 10, 2021
o 3
rd Public Review draft made available September 2022 and sent to HCD September 2021. o 4th Public Review draft made available June 5, 2023 in response HCD December 9, 2022 comment letter and sent to HCD June 14, 2023.

SB 18 Tribal Consultation
The City sent correspondence to tribal governments in compliance with Senate Bill 18 tribal consultation requirements beginning August 8, 2022 and ending November 6, 2022. No tribal governments requested consultation regarding the proposed Housing Element Update.

ENVIRONMENTAL REVIEW:

An Environmental Initial Study recommending the adoption of a Negative Declaration was prepared for the 6th Cycle Housing Element update. There were no potentially significant impacts identified and no mitigation measures recommended for any of the environmental factors analyzed.

Item 27.

The Housing Element is a policy document that is not tied to any specific development proposal, and as such does not create any direct physical changes to the environment.

A Notice of Intent to Adopt a Negative Declaration was distributed to local agencies for 20-day review and comment period on October 20, 2022 and ended November 8, 2022. The notice of Intent was posted with the County Clerk on October 19, 2022. No written comments have been received as of the date that this staff report was written. The City Council must find adequacy in the environmental documents as part of reviewing the initial draft Housing Element.

ALTERNATIVES:
1) Adopt Resolution No. 2023-61 adopting a negative declaration (EA No. 22-03) for adoption of the 2021-2029 Housing Element and approve General Plan Amendment No. 21-02 amending the City of Coachella 2035 General Plan for adoption of the 2021-2029 Housing Element.
2) Adopt Resolution No. 2023-61 adopting a negative declaration (EA No. 22-03) for adoption of the 2021-2029 Housing Element and approve General Plan Amendment No. 21-02 amending the City of Coachella 2035 General Plan for adoption of the 2021-2029 Housing Element.with amendments.
3) Deny of Resolution No. 2023-61.
4) Continue this item and provide staff with direction.

RECOMMENDED ALTERNATIVE(S):

Staff recommends Alternative #1 as noted above.

Attachment:

1. Resolution No. 2023-61, EA No. 22-03 General Plan Amendment No. 21-01 Exhibit A – Negative Declaration (EA No. 22-03) for the 6th Cycle Housing Element of the City of Coachella
Exhibit B – Draft 6th Cycle Housing Element of the City of Coachella

2. November 8, 2021 Joint Study Session of City Council and Planning Commission Presentation Slides

Item 27.

RESOLUTION NO. 2023-61

A RESOLUTION OF THE COACHELLA CITY COUNCIL

ADOPTING A NEGATIVE DECLARATION
(ENVIRONMENTAL ASSESSMENT NO. 22-03)

PURSUANT TO THE CALIFORNIA ENVIRONMENTAL

QUALITY ACT AND APPROVING GENERAL PLAN
AMENDMENT NO. 22-01 TO AMEND THE CITY OF
COACHELLA GENERAL PLAN 2035 ADOPTING THE

CITY OF COACHELLA SIXTH CYCLE HOUSING
ELEMENT (2021-2029). APPLICANT: CITY OF

COACHELLA
WHEREAS, the City of Coachella initiated General Plan Amendment No. 22-01 for preparation of the 6th Cycle Housing Element of the City’s General Plan to analyze the City population and existing housing stock, evaluate efforts in the previous Housing Element, identify housing constraints, and consider the future needs for housing in the City, with a particular focus on affordable housing and housing for special needs households, including seniors, disabled persons, large families, single parent households, farmworkers and the homeless. It also provides the City’s decision makers with Goals, Policies and Programs intended to facilitate the development and preservation of adequate housing supply to meet these needs.

This Update addresses the sixth cycle from 2021 to 2029.

WHEREAS, in 2015, the City of Coachella (“City”) adopted a General Plan Update to guide development and provide a basis for decision-making for the City through 2035; and
WHEREAS, the City desires to encourage the maintenance, improvement, and rehabilitation of the City’s existing housing stock; and, WHEREAS, the City finds it beneficial to improve housing conditions in the community and encourage energy efficiency in both new and existing housing stock; and,
WHEREAS, the City wishes to promote equal opportunity to secure safe, sanitary and affordable housing for all members of the community regardless of race, sex, or other arbitrary factors; and,
WHEREAS, City staff prepared for the Planning Commission consideration a draft housing element update, which was released and made first made available for public review on August 29, 2013; and, WHEREAS, by way of preparation of Environmental Assessment/Initial Study (EA 22-03), attached hereto as Exhibit “A” and incorporated herein, the City

Item 27.
has evaluated the Project pursuant to the California Environmental Quality Act; and,
WHEREAS, based on this Environmental Assessment/Initial Study the City has made a determination that the Project will not have a significant impact on the environment and has prepared a Negative Declaration for this Project; and, WHEREAS, a Notice of Intent to Adopt a Negative Declaration was posted with the County Clerk and the proposed Mitigated Negative was made available for a 20-day public review period commencing on October 20, 2022 and ending on November 8, 2022; and,
WHEREAS, interested and concerned individuals and public agencies had the opportunity to review and comment on the proposed Negative Declaration; and,
WHEREAS, findings of the Initial Study indicated that the Proposed Project would not create any significant impacts to the environment; and, WHEREAS, the Proposed Project would not be detrimental to the general health, safety and welfare of the community.

WHEREAS, a Negative Declaration was prepared in accordance with the California Environmental Quality Act, as amended.

WHEREAS, the Planning Commission conducted a duly noticed public hearing on General Plan Amendment No. 21-02 and EA No. 22-03 on July 19, 2023 to consider staff recommendations and prior written and oral testimony regarding the project and recommended to the City Council adoption of a negative declaration and approval of General Plan Amendment No. 21-02; and, WHEREAS, the City Council conducted a duly noticed public hearing on General Plan Amendment No. 21-02 and EA No. 22-03 on September 13, 2023 to consider staff recommendations and prior written and oral testimony regarding the project and recommended to the City Council adoption of a negative declaration and approval of General Plan Amendment No. 21-02; and,
WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF

COACHELLA DOES HEREBY FIND, DETERMINE AND RESOLVE AS
FOLLOWS:

SECTION 1. Recitals. The above recitals are true and correct and incorporated herein as findings of fact.

Item 27.

SECTION 2. Adoption of General Plan Amendment No. 21-02. The City Council hereby approves text modifications to Chapter 11 Housing Element as shown in “Exhibit B” attached and made a part hereto (collectively, “General Plan Amendment No. 21-02”), and hereby approves General Plan Amendment No. 21-

02. SECTION 3. Findings. The City Council finds that the amendments to General Plan proposed by “Exhibit B” are consistent with the goals and policies of all elements of the General Plan, as amended by this Resolution, and exercise the City’s land use powers to protect the health, safety, and welfare of the public.

The proposed General Plan Amendment No. 22-01 adopting the 2021-2029 Housing Element update is internally consistent with the overall City General Plan. The Housing Element Update is the City’s document for meeting future housing needs, including housing affordable to lower income households. The purpose of the Housing Element is to establish specific goals, policies, and objectives relative to the provision of housing, and to adopt an action plan toward this end. The 2021- 2029 Housing Element update is a response to the State of California’s mandate of requiring a Housing Element within every General Plan, and periodic updates.

The City Council also finds that the proposed amendment to the Coachella General Plan 2035 would not be detrimental to the public interest, health, safety, convenience, or welfare of the City and would ensure that the City can plan for the future housing needs of all residents at all income levels.

SECTION 4. Compliance with the California Environmental Quality Act. The City Council has reviewed and considered the information contained in the Negative Declaration (EA 22-03), comments received, and other documents contained in the administrative record for the Project. The City Council finds adequacy in the CEQA documents and finds that the Negative Declaration and administrative record contain a complete and accurate reporting of the environmental impacts associated with the Project and reflects the independent judgment and analysis of the City Council. The City Council finds that the Negative Declaration, as shown in “Exhibit A” attached and made a part hereto, has been completed in compliance with CEQA, the State CEQA Guidelines, and the City of Coachella’s Local CEQA Guidelines.

SECTION 5. Findings on Environmental Impacts. Based on the Negative Declaration, the administrative record, and all written and oral evidence presented to the City Council, the City Council finds that all environmental impacts of the Project have been addressed within the Negative Declaration. The City Council finds that no new or additional mitigation measures or alternatives are required. The City Council finds that the Negative Declaration contains a complete, objective, and accurate reporting of the environmental impacts associated with the Project and reflects the independent judgment and analysis of the City Council.