Agenda packet — Concord City Council, October 10, 2023 (part 1 of 4)

1 COUNCILMEMBERS
Laura M. Hoffmeister, Mayor
Edi E. Birsan, Vice Mayor
Dominic D. Aliano
Laura M. Nakamura
Carlyn S. Obringer
Civic Center
1950 Parkside Drive
Concord, CA 94519
www.cityofconcord.org
Regular Meeting of the
Concord City Council
Tuesday,
October 10, 2023
6:00 p.m. - Open Session Council Chamber
1950 Parkside Drive
and/or Various
telephonic/electronic
locations
*IMPORTANT NOTICE ABOUT PUBLIC COMMENTS AND MEETING PARTICIPATION* UPDATED SEPTEMBER 27, 2023
Members of the public are invited to attend and participate at: Council Chamber, 1950 Parkside Drive, Concord, CA.

Please note the following change to the City’s public comment procedures: Unless a Councilmember is participating in the meeting remotely pursuant to AB 2449, remote public comment will not be accepted. Public comment may be provided in-person or via email, as set forth below. Members of the public desiring to provide comments as a part of the meeting are encouraged to either submit written comments by 3:00 p.m. prior to the meeting or to attend the meeting in person.

Spanish interpretation is available in the Council Chamber during the meeting.

HOW TO PARTICIPATE
The public is invited to participate in the City Council meeting using any of the following methods:

1. IN PERSON:
a. Members of the public can provide in-person comments in the Council Chamber.

Members of the public are encouraged, but not required, to fill out a speaker card. The Council Chamber will have seating available for members of the public to attend in person up to full seating capacity.

Please note
6:00 p.m.

Meeting Start
2 2. REMOTE: Remote public comment will not be accepted, except when a Councilmember participates remotely pursuant to AB 2449. AT THE TIME OF THE POSTING OF THIS AGENDA, NONE OF THE COUNCILMEMBERS HAVE NOTIFIED THE CITY CLERK’S OFFICE THAT THEY INTEND TO PARTICIPATE REMOTELY PURSUANT TO AB 2449, AND THEREFORE NO REMOTE PUBLIC COMMENT WILL BE ACCEPTED AT THE MEETING. IF,

AFTER PUBLICATION OF THIS AGENDA AND BEFORE THE MEETING BEGINS, ANY

COUNCILMEMBER DETERMINES THAT THEY WILL NEED TO PARTICIPATE REMOTELY DUE TO JUST CAUSE OR EMERGENCY CIRCUMSTANCES UNDER AB 2449, THEIR

REMOTE PARTICIPATION WILL BE ANNOUNCED AT THE OUTSET OF THE MEETING IN CONNECTION WITH THE ROLL CALL ITEM. If a Councilmember participates in the meeting remotely pursuant to AB 2449, the public may participate and provide public comment remotely, as follows:
a. Zoom:
https://cityofconcord.zoom.us/j/81909422486?pwd=cgebjda5aY95_DkZBKnmnbGA7 Wkd_A.uCaAPuN678Tn95RG or Zoom Webinar ID: 819 0942 2486 and Passcode:
139472
b. Zoom Phone Numbers. Dial Toll Free: (669) 900-6833 or (346) 348-7799 or (253) 215- 8782.
c. During the meeting, each period for public comment will be announced, and participants may use the “Raise Hand” feature on Zoom to request to speak. If calling in via Zoom use *9 to raise and lower your hand. The meeting host will call on you, by name, and promote you to panelist in the webinar so you can be seen via your camera. Please enable your microphone when it is your turn to speak. In order to ensure the orderly administration of the meeting using this method, providing your name is encouraged, but is not required. (If you need instructions on how to use this feature, please contact the City Clerk by 3:00 p.m. of the meeting date at [email protected]).

3. EMAIL:
a. Public comments can also be submitted via email to [email protected]. Please note that emailed comments will not be read aloud by staff. Any public comments received up until 3:00 p.m. of the meeting date will be:

1. distributed to the Council before the meeting,

2. posted online for public inspection at
https://stream.ci.concord.ca.us/OnBaseAgendaOnline/Meetings/Search, and

3. inserted into the meeting record.
b. As emails containing public meeting comments are part of the official record, note that personal contact information may be published if it is included with your email.

4. TO WATCH OR LISTEN ONLY:
a. Watch on TV on Comcast Channel 28, Astound/Wave Channel 1026, and AT&T U-verse Channel 99
b. Watch the TV broadcast through the City’s website by following THIS LINK c. Watch Live Streaming of the meeting by following THIS LINK d. Watch the Zoom webinar by following THIS LINK
3 OPEN SESSION

1. OPENING
Roll Call – Announcements/Consideration and Approval of Requests by Councilmembers to Participate Remotely Pursuant to AB 2449 Pledge of Allegiance – Councilmember Obringer

2. PUBLIC COMMENT PERIOD
This is a 15-minute Public Comment Period for items within the City Council’s subject matter jurisdiction that are not on this agenda. Each speaker will be limited to approximately three minutes.

State law prohibits the City Council from acting at this meeting on any matter raised during the Public Comment Period. Please see “How to Participate” above.

3. PRESENTATION
a. Presentation – by Supervisor Ken Carlson, providing a District update.

Introduction by Mayor Hoffmeister.

4. CITY COUNCIL CONSENT CALENDAR
The public is entitled to address the City Council on items appearing on the Consent Calendar before or during the City Council’s consideration of the Consent Calendar. Adoption of the Consent Calendar may be made by one motion of the City Council, provided that any Councilmember, individual or organization may request removal of an item from the Consent Calendar for separate consideration.

If a request for removal of an item from the Consent Calendar has been received, the Mayor may defer action on the particular item and place the same on the regular agenda for consideration in any order s/he deems appropriate. Please see “How to Participate” above. a. Considering – approval of the minutes from the August 29 and September 12, 19, and 26, 2023, special meetings, and September 12, 2023, regular meeting. Recommended by the City Clerk.
b. Considering – the adoption of a Resolution authorizing submittal of applications for all State of California Department of Resources Recycling and Recovery (CalRecycle) grants available to the City of Concord.

Recommended by the Director of Public Works.

CEQA: Not a project/exempt pursuant to Public Resources Code Section 21065, CEQA Guidelines Section 15060(c)(2), 15061(b)(3), 15262, 15273, and/or 15378.
c. Considering – purchase of ten replacement vehicles for Police Investigations to National Auto Fleet Group in the amount of $329,597.89 (Annual Vehicle Replacement Fund). Recommended by the Director of Public Works. 4 d. Considering – award of a two-year and four-month agreement with the option to extend for two additional one-year periods for the provision and delivery of unleaded fuel on an as-need basis up to the amount of $650,000 per year to Pinnacle Petroleum; and authorizing the City Manager to execute a contract in a form acceptable to the City Attorney (Fleet Operation Fund).

Recommended by the Director of Public Works.
e. Considering – the adoption of a Resolution accepting and appropriating grant funding from the California Department of Resources Recycling and Recovery Used Oil Payment Program (CalRecycle) in the amount of $71,223 for the Oil Payment Program, Project No. 2327. Recommended by the Director of Public Works.

CEQA: Not a project pursuant to CEQA Guidelines Section 15060(c)(2), 15061(b)(3), 15262, and/or 15378.
f. Considering – approval of a Professional Services Agreement with PlanIT Geo, Inc. in the not-to-exceed amount of $249,024 (base agreement of $226,385 plus staff authority to spend up to a 10% contingency of $22,639) to conduct a Citywide Tree Inventory, Tree Maintenance Plan, and deploy Tree Management Software; and authorizing the City Manager to execute the agreement in a form acceptable to the City Attorney. (Measure V Funds) Recommended by the Director of Public Works.

CEQA: Not a project/exempt pursuant to Public Resources Code Section 21065, CEQA Guidelines Sections 15060(c)(2), 15273, and/or 15378. g. Considering – adoption of a Resolution accepting and appropriating grant funding under the California Department of Resources (CalRecycle) Beverage Container Recycling City/County Payment Program in the amount $95,390 for recycling and litter abatement activities, Project No. 1989.

Recommended by the Director of Public Works.

CEQA: Not a project pursuant to CEQA Guidelines Section 15060(c)(2), 15061(b)(3), 15262, and/or 15378.
h. Considering – approval of a budget transfer in the amount of $45,000 to the Willow Pass Pedestrian Crossing (Project No. 2634), located on Salvio Street near Olivera Road, from Pothole and Base Repair #2, Port Chicago and Bates (Project No. 2556) to Project 2634, and associated appropriation of such funds to Project 2634. (Funded by Measure V, Fund 407) Recommended by the Director of Community Development.

CEQA: Not a Project/exempt per CEQA Guidelines Section 15060(c), 15061(b)(3), 15273, 15301, 15302, 15304, and/or 15378, and Public Resources Code Section 21065.
5 5. CITY COUNCIL CONSIDERATION ITEM
The public is entitled to address the City Council on items appearing on the agenda before or during the City Council’s consideration of that item. Each speaker will be limited to approximately three minutes. Please see “How to Participate” above.
a. Continuation of the Council Consideration and Discussion of the Residential Rent Stabilization and Just Cause for Eviction Workshop:

This item was opened on September 5, 2023. The public comment period was held on September 5, the item was continued to September 12, 2023, and was then continued to October 10, 2023. Please note that because the public comment period on this item was held on September 5, 2023, public comment will not be heard at this meeting.

Provide feedback on certain elements to be incorporated into a Residential Rent Stabilization Ordinance and Amendments to the Just Cause for Eviction Component of the City’s Residential Tenant Protection Ordinance (continued from September 5, 2023 and September 12, 2023). Report by Sophia Huckabay, Housing Manager.

CEQA: Not a project/exempt pursuant to Public Resources Code Section 21065, CEQA Guidelines Sections 15060(c), 15061(b)(3), and/or 15378.

6. CORRESPONDENCE
Correspondence received at the City Council meeting will be listed here on the Annotated Agenda.

7. REPORTS AND ANNOUNCEMENTS
Closed Session Announcements
City Manager or Staff Reports
Council Reports

8. ADJOURNMENT
Next Meeting: Regular Meeting
Date: 10/24/2023 6:30 PM

NOTICE TO THE PUBLIC
There is a 90-day limit for the filing of a challenge in the Superior Court to certain City administrative decisions and orders which require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure §1094.6). Further, if you challenge an action taken by the City Council in court, you may be limited by California law to raising only those issues you or someone else 6 raised in the hearing or in a written correspondence delivered to the City Council prior to or at the hearing.

In accordance with the Americans with Disabilities Act and California Law, it is the policy of the City of Concord to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require a copy of a public hearing notice, or an agenda and/or agenda packet in an appropriate alternative format; or if you require other accommodation, please contact the ADA Coordinator Tianjun Cao at (925) 671-3243 or [email protected], at least 24 hours in advance of the meeting. Advance notification within this guideline will enable the City to make reasonable arrangements to ensure accessibility.

Concord City Council 10/10/23
1 3.a

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WHO IS KEN
First LGBTQIA+ Member of the Board of
Supervisors
Long-time resident of Contra Costa County
29 years on the Concord Police Department
10 years on the Pleasant Hill City Council
Previously a Board Member for the Family Justice
Center, the Rainbow Community Center, and the
John Muir Community Health Fund 2

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BOARD OF SUPERVISORS’

COMMITTEES
• Airport Committee, Vice Chair
• Family & Human Services Committee, Vice Chair
• Legislation Committee, Chair
• Los Medanos Healthcare Operations Committee, Vice Chair • Head Start Committee, Vice Chair
• Mental Health Commission, Board of Supervisor
Representative
3

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• Association of Bay Area Governments (ABAG)
• Bay Area Counties Caucus
• Bay Area Air Quality Management District (BAAQMD)
• Central Contra Costa Solid Waste Authority (RecycleSmart) • Contra Costa Transportation Authority
• Pleasant Hill BART (Bay Area Rapid Transit)/Contra Costa Centre Joint Powers Authority
• TRANSPAC

REGIONAL BOARDS AND COMMISSIONS
4

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REGIONAL BOARDS AND COMMISSIONSALTERNATE
• Central Contra Costa Transit Authority (CCCTA)
• Delta Diablo Sanitation District
• Delta Protection Commission
• First 5 Children and Families Commission
• Hazardous Waste Management Facility Allocation Committee • Sacramento-San Joaquin Delta Conservancy
• Southwest Area Transportation Committee (SWAT)
• TRAFFIX (Measure J Traffic Congestion Relief Agency)
5

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ABOUT
CONTRA
COSTA
COUNTY
One of the nine Bay Area Counties
Contra Costa County has a balanced budget of
$5.515 billion in expenditures and revenues for all
funds and districts
53% of the County Budget is through State and
Federal Assistance
Contra Costa County has approximately 10,000
employees
Contra Costa Health is the largest department
with over half of the County’s budget 6

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ABOUT DISTRICT IV
• Clayton
• Concord
• Pleasant Hill
• Walnut Creek
• The unincorporated
communities of the Contra
Costa Centre and Morgan
Territory
7

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COUNTY DEPARTMENTS & SERVICES
•Agriculture/Weights & Measures
• Contra Costa Animal Services
•Assessor
•Auditor-Controller
• Board of Supervisors
• Child Support Services
• Clerk of the Board
• County Clerk Recorder
• Office of Communications & Media
• Contra Costa Conservation
& Development
• County Counsel
•District Attorney
• Elections
• Employment & Human
Services
• Equal Employment
Opportunity Office
8

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COUNTY DEPARTMENTS & SERVICES
• Contra Costa Health
• Human Resources
•Information Technology
• Contra Costa County Library
• Probation
• Contra Costa Public Defenders
• Contra Costa Public Works
• Office of Reentry & Justice
•Risk Management
• Contra Costa County
Office of the Sheriff
•Treasurer-Tax Collector
•Veterans Service Office
• Contra Costa County Fire
Protection District
•Housing Authority of the
County of Contra Costa
9

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WHAT DOES A COUNTY SUPERVISOR DO?
• Appoints most county department heads
• Approves the County Budget
• Proposes and votes on county ordinances
• Help residents navigate county departments and issues • Represents Contra Costa County on regional boards and commissions
• Attends community events
• Recognizes extraordinary organizations or individuals in my district • Meets with residents to address their concerns 10 Page 10 of 17

ACCOMPLISHMENTS
Expanded Stand Together Contra Costa
Funded additional positions for the District Attorney and the Public Defender Offices
Led the LGBTQIA+ Pride Month Presentation
Passed a balanced budget
Updated the Environmentally Preferable Purchasing Policy 11

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HOMELESSNESS AND HOUSING
• CORE Mobile Outreach Teams have expanded their
hours to 8 am to Midnight – 7 days a week
• CORE teams serve as an entry point into Contra
Costa's coordinated entry system 4
• H3 has released its 2022 Annual Report.
• New this year, H3 has created a Point-In-Time Count
StoryMap
12 Page 12 of 17

MEASURE X
• Measure X is the County’s half-cent sales tax
• The Board of Supervisors received proposals from County Departments at the Sept. 19, 2023 meeting
• Upcoming Board of Supervisors Meetings with Measure X discussion:
o November 7 – additional projects considered
o November 28 - allocations made
13 Page 13 of 17

GENERAL
PLAN
• Update the General Plan and Housing Element;
current General Plan adopted in 1991
• The Housing Element has been submitted to
the California Department of Housing and
Community Development for comment
o Identifies policy direction to meet the
housing needs of the County
o Identifies locations that accommodate future
housing.
• The General Plan is expected to come back to
the Board of Supervisors later this month for
additional review
• https://envisioncontracosta2040.org/ 14 Page 14 of 17

AROUND THE COUNTY
The Awardees will be recognized during the 46th Annual Dr. Martin Luther King Jr. Ceremony in January of 2024
One adult and one student will be selected
The deadline to submit candidates for consideration is Monday, Oct. 23 Contra Costa
County Seeks
Nominations for
Humanitarians
of the Year
Contra Costa Health (CCH) recommends that everyone 6 months and older get the new COVID-19 vaccine as soon as possible through their healthcare providers.

Contra Costa
Health – Public
Health
Announcement
Funding for Youth Centers was approved as part of Measure X EHSD is conducting Community Input Sessions
Next session - Monday, October 16 - Concord Library - 6 p.m.

Open to the public
Measure X
Youth Center
Community
Input Sessions
15 Page 15 of 17
OFFICE
OPEN
HOUSE
16 Page 16 of 17

CONTACT ME
Office Contact
Phone: (925) 655-2350
Website: www.cccounty.us/carlson
Email:

[email protected]
Follow Me
SupervisorKenCarlson
supervisorkencarlson
17 Page 17 of 17

SPECIAL JOINT MEETING OF THE

CONCORD CITY COUNCIL AND THE MOUNT

DIABLO UNIFIED SCHOOL DISTRICT

GOVERNING BOARD OF EDUCATION

MDUSD SCHOOL DISTRICT BOARD ROOM
1936 CARLOTTA DRIVE, CONCORD,
CALIFORNIA 94519, VARIOUS

TELEPHONIC/ELECTRONIC LOCATIONS
TUESDAY, AUGUST 29, 2023
The Concord City Council met in a special joint meeting in the MDUSD School District Board Room, located at 1936 Carlotta Drive, Concord, California, and via various telephonic/electronic locations at 6:00 p.m. on Tuesday, August 29, 2023, with Mayor Hoffmeister presiding. The pledge of allegiance was led by MDUSD Board President Keisha Nzewi. Minutes follow in abbreviated form per Resolution 3361 and Council Minutes of September 26, 1966

ROLL CALL
COUNCILMEMBERS PRESENT: Dominic Aliano, Edi Birsan, Laura Nakamura, Carlyn Obringer, Laura Hoffmeister
STAFF PRESENT: Valerie Barone, City Manager; Thomas Capriola, Senior Assistant City Attorney; Justin Ezell, Assistant City Manager; Joelle Fockler, City Clerk; Guy Bjerke, Director of Economic Development and Base Reuse; Greg Taylor, Director of
Information Technology; Steve Voorhies, Director of Recreation Services; Will Tarbox, Director of Public Works; Kit Jory, Parks Manager; Tyce Dekker, Public Works Supervisor; James
Nakayama, Police Captain; Mark Robison, Police Lieutenant; Abhishek Parikh, Deputy Director of Public Works -
Transportation

MEMBERS OF THE PUBLIC
WHO ADDRESSED THE COUNCIL: Liz Wall; Alex Navarro, Moms Demand Action for Gun Sense; Shannon Reef, Moms Demand Action for Gun Sense; Diana
Honey, Moms Demand Action for Gun Sense

CITY COUNCIL/MDUSD GOVERNING BOARD DISCUSSION ITEMS

CONCORD COMMUNITY REUSE PROJECT
Director of Economic Development and Base Reuse Guy Bjerke provided an update on the Concord Community Reuse Project.

Following questions from the Council and MDUSD Governing Board, a public comment period was opened and closed upon receiving no public comment.

ENROLLMENT TRENDS AND BUDGETS WITHIN MT. DIABLO UNIFIED SCHOOL DISTRICT MDUSD Superintendent Dr. Clark provided an update on enrollment trends and budgets within the Mt. Diablo Unified School District and their impacts to Concord schools.

Following questions from the Council and MDUSD Governing Board, a public comment period was opened and closed upon receiving no public comment.

4.a

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City Council Minutes August 29, 2023
2 PRESENTATIONS ON SAFETY TOPICS

CITY FACILITATED TRAFFIC IMPROVEMENTS AROUND SCHOOL SITES Deputy Public Works Director – Transportation Abhishek Parikh provided a report on City facilitated traffic safety improvements around school sites.

Following questions from the Council and MDUSD Governing Board, a public comment period was opened and closed upon receiving no public comment.

MDUSD RECENTLY UPDATED DISTRICT TRANSPORTATION PLAN
MDUSD Superintendent Dr. Clark provided a report on the MDUSD recently updated Transportation Plan.

Following questions from the City Council and MDUSD Governing Board, a public comment period was opened.

Liz Wall advocated for school buses.

The public comment period was closed.

TOBACCO REGULATIONS IN CONCORD
Assistant City Manager Justin Ezell provided a report on recently adopted tobacco regulations in Concord.

Following questions from the Council and MDUSD Governing Board, a public comment period was opened and closed upon receiving no public comment.

TOBACCO ENFORCEMENT ON CAMPUSES
MDUSD Superintendent Dr. Clark provided a report on tobacco enforcement on campuses, fentanyl awareness within the MDUSD system, and bullying an anti-bullying efforts on Concord campuses.

Following questions from the Council and MDUSD Governing Board, a public comment period was opened and closed upon receiving no public comment.

PRESENTATION

SCHOOL RESOURCE OFFICERS
Lieutenant Mark Robison provided a presentation on school resource officers.

Following questions from the Council and MDUSD Governing Board, a public comment period was opened.

Alex Navarro, Moms Demand Action for Gun Sense, promoted the use of alternatives to school resource officers.

Shannon Reef, Moms Demand Action for Gun Sense, spoke of safe firearm storage.

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City Council Minutes August 29, 2023
3 Diana Honey, Moms Demand Action for Gun Sense, spoke in opposition to school resource officers.

The public comment period was closed.

CORRESPONDENCE
a. Agenda Item No. 2.a, Concord Community Reuse Project PowerPoint Presentation b. Agenda Item No. 2.a Benched Correspondence
c. Agenda Item No. 3.a Traffic Safety Improvements Around School Sites PowerPoint Presentation d. Agenda Item No. 3.a Benched Correspondence
e. Agenda Item No. 3.c Tobacco Regulations PowerPoint Presentation f. Agenda Item No. 4.a, School Resource Officers PowerPoint Presentation

ADJOURNMENT
By order of the Mayor, the meeting was adjourned on August 29, 2023, at 8:30 p.m.

LAURA M. HOFFMEISTER
MAYOR

JOELLE FOCKLER, MMC

CITY CLERK

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SPECIAL MEETING OF THE

CONCORD CITY COUNCIL

CITY COUNCIL CONFERENCE ROOM
1950 PARKSIDE DRIVE, WING A

CONCORD, CALIFORNIA
TUESDAY, SEPTEMBER 12, 2023
The Concord City Council met in a special meeting in the City Council Conference Room, located at 1950 Parkside Drive, Wing A, Concord, California at 5:30 p.m. on Tuesday, September 12, 2023, with Mayor Hoffmeister presiding and all Councilmembers present. Minutes follow in abbreviated form per Resolution 3361 and Council Minutes of September 26, 1966.

Mayor Hoffmeister opened a public comment period, and upon receiving no public comment, closed the public comment period.

The meeting was recessed and immediately reconvened in a closed session under CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of case: John Donohue v. City of Concord, et al.

United States District Court, Northern District of California, Case No. C19-08439 TSH

ADJOURNMENT
By order of the Mayor, the meeting was adjourned on September 12, 2023, at 5:50 p.m.

LAURA M. HOFFMEISTER
MAYOR

JOELLE FOCKLER, MMC

CITY CLERK

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REGULAR MEETING OF THE

CONCORD CITY COUNCIL

CITY COUNCIL CHAMBER
1950 PARKSIDE DRIVE

CONCORD, CALIFORNIA AND VARIOUS

TELEPHONIC/ELECTRONIC LOCATIONS
TUESDAY, SEPTEMBER 12, 2023
The Concord City Council met in a regular meeting in the Council Chamber, located at 1950 Parkside Drive and via various telephonic/electronic locations at 6:00 p.m. on Tuesday, September 12, 2023, with Mayor Hoffmeister presiding. The pledge of allegiance was led by Councilmember Nakamura.

Minutes follow in abbreviated form per Resolution 3361 and Council Minutes of September 26, 1966.

ROLL CALL
COUNCILMEMBERS PRESENT: Dominic Aliano, Edi Birsan, Laura Nakamura, Carlyn Obringer, Laura Hoffmeister
STAFF PRESENT: Valerie Barone, City Manager; Susanne Brown, City Attorney; Justin Ezell, Assistant City Manager; Joelle Fockler, City Clerk; Monique Robinson, Administrative Secretary; Greg Taylor, Director of Information Technology; James Nakayama, Police Captain; Kevin Marstall, Director of Community Development; William Tarbox, Director of Public Works; Abhishek Parikh, Deputy Director of Public Works – Transportation; Sophia Huckabay, Housing Manager; Leng Power, Community Services Manager; Frank Abejo, Principal Planner; Ryan Lenhardt, Senior Planner; Kit Jory, Parks Manager; Kelly Rush, Housing Program Analyst

MEMBERS OF THE PUBLIC
WHO ADDRESSED THE COUNCIL: Pete Bennett; Kevin King, Concord; Kip; Shannon Reef, Moms Demand Action for Gun Sense; Wallace Freddie

PUBLIC COMMENT PERIOD
Pete Bennett spoke of his friends, customers, and family being murdered and stated that he is homeless.

Kevin King, Concord, spoke of concerns over striping on the Alberta Way Pavement Rehabilitation Project.

Kip spoke of Dr. Clark’s budget presentation during the joint meeting with MDUSD and low teacher compensation.

Shannon Reef, Moms Demand Action for Gun Sense, spoke of National Suicide Prevention Month and the availability of 988, a suicide prevention hotline.

Wallace Freddie spoke of issues with loitering and a rat infestation at the El Monte Shopping Center.

CITY COUNCIL CONSENT CALENDAR
Mayor Hoffmeister opened a public comment period, and upon receiving no public comment, closed the public comment period.

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City Council Minutes September 12, 2023
2 APPROVAL OF TASK ORDER – Advanced Mobility Group
A motion was made by Obringer and seconded by Birsan to approve a Task Order with Advanced Mobility Group under the existing Master Service Agreement (MSA), Agreement No. CCA - 6073, approved by City Council on June 27, 2023, to provide staff augmentation services for the Transportation Division for $300,000 per fiscal year (for a total of $600,000) through June 30 2025; and authorize the City Manager to execute the Task Order in a form acceptable to the City Attorney. The motion passed by unanimous vote of the Council.

ADOPTION OF ORDINANCE NO. 23-6 – Objective Design Standards A motion was made by Obringer and seconded by Birsan to adopt Ordinance No. 23-6, entitled, "An Ordinance Amending the City of Concord's Development Code (Title 18) by Adding Chapter 18.152 - Objective Design Standards (2023-2031 Housing Element Objective 15.3) (PL23101 - DC)." Ordinance No. 23-6 was introduced on August 22, 2023, by reading of the title only and waiving further reading. The motion passed by unanimous vote of the Council.

ADOPTION OF RESOLUTION NO. 23-62 – Fiscal Year 2022/23 Consolidated Annual Performance and Evaluation Report (CAPER)
A motion was made by Obringer and seconded by Birsan to adopt Resolution No. 23-62 entitled, “A Resolution Accepting the FY2022/23 Consolidated Annual Performance and Evaluation Report (CAPER) and Authorizing the City Manager or Designee to Submit, on Behalf of the City of Concord, the CAPER, Consistent with the Program Rules which Govern the Community Development Block Grant (CDBG) Program as required by the U.S. Department of Housing and Urban Development (HUD).” The motion passed by unanimous vote of the Council.

INTRODUCTION OF ORDINANCE NO. 23-8 – Accessory Dwelling Units This item was removed from consideration on the Consent Calendar by Mayor Hoffmeister because it was not yet 6:30 p.m., and the Public Hearing on the item could not start until 6:30 p.m. or later.

A motion was made by Birsan and seconded by Nakamura to introduce Ordinance No. 23-8 entitled, “An Ordinance Amending the Concord Municipal Code Title 18 Development Code, Section

18.200.180 (Accessory Dwelling Units) (PL20005 - DC)” by reading of the title only and waiving further reading. The motion passed by unanimous vote of the Council.

CITY COUNCIL CONSIDERATION ITEM
RESIDENTIAL RENT STABILIZATION AND JUST CAUSE FOR EVICTION WORKSHOP – continued from September 5, 2023
Housing Manager Sophia Huckaby reviewed the item and noted that the item was continued from September 5. She reported that public comment on the item was held on September 5, and that the September 12 meeting would focus on questions received from the Council on September 5, including the number of affordable housing complexes in Concord that include low-income housing tax credit financing and affordable rents versus Consumer Price Index (CPI). Housing Manager Huckabay introduced Suzy Kim from RSG, who spoke to affordable rents versus Consumer Price Index. Housing Manager Huckabay provided a recap of the state law limits for rent stabilization and just cause for eviction and requested rent stabilization policy direction on petition types allowed and capital improvement passthroughs, and just cause eviction policy direction on covered units, optional additional requirements, relocation assistance for no-fault evictions, and the effective period.

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City Council Minutes September 12, 2023
3 Following discussion by the City Council, the Council provided feedback and requested information on the following:

1. How do comparable cities and State laws define/include single-family home rental with accessory dwelling units (ADUs) rental type, and home match-like programs where a room is rented and includes shared kitchen facilities?

2. Provide details on “bundled fees” and a clear definition of housing services to include in rent definition.

3. Display option for 70 percent of CPI, max 5 percent.

4. Provide information on minimum allowable rent increases per year if annual CPI is 0 percent or below.

5. Provide information on cost to operate a multi-family property.

6. The average annual turnover percentage in Concord, state, and rent controlled units (vacancy decontrol).

7. How do other cities address petition types and what options are there?

8. What may be petitioned (i.e., level of housing services being reduced)?

9. Provide more information on temporary allowable pass throughs.

10. How do other cities define capital improvement?

11. How do other cities allow or limit the amount of passthrough?

12. How much do each of the petitions cost on average and how do other cities handle costs?

13. Clarify what is permitted and exempt under AB 1482.

14. What have other cities used for a threshold for the minimum cost of repairs for substantial renovation?

15. How do other jurisdictions handle the following:
 Does the tenant have the right to return if renovations are completed after the lease term ends? How long does the right of return last?
 What mechanism are there for providing plan and proof of renovations – building permits, invoices, etc.
 Do tenants return to the same rent amount, or can property owners increase rent to amortize improvement costs?
 Do property owners offer a comparable unit at the same rent or pay hotel costs and services during relocation?

16. How have other cities established rent registry fees and what are the average fees? A motion was made by Birsan and seconded by Nakamura to continue the item to October 10, 2023. The motion passed by unanimous vote of the Council.

CITY COUNCIL PUBLIC HEARING
INTRODUCTION OF AN ORDINANCE AND ADOPTION OF A RESOLUTION – Affordable Housing and Amending Inclusionary Housing Fee
The Mayor announced that the item is continued to Tuesday, December 12, 2023.

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City Council Minutes September 12, 2023
4 CORRESPONDENCE
a. 988 Fact Sheet
b. Agenda Item No. 4.a – Rent Stabilization and Just Cause for Eviction – Benched Correspondence
c. Agenda Item No. 4.a – Rent Stabilization and Just Cause for Eviction – PowerPoint Presentation

COUNCIL REPORTS
Mayor Hoffmeister appointed Councilmember Obringer and herself to serve on a Council Ad Hoc Committee to advise the City Manager regarding planning efforts around Diablo Creek Golf Course; the ad-hoc will exist until final committee recommendations are made to the full Council or until September 12, 2024, whichever is sooner.

Councilmembers shared information on events and activities in which they had participated since the last meeting and commented on items of interest.

ADJOURNMENT
By order of the Mayor, the meeting was adjourned on September 12, 2023, at 9:00 p.m.

LAURA M. HOFFMEISTER
MAYOR

JOELLE FOCKLER, MMC

CITY CLERK

Page 8 of 14 ends

SPECIAL MEETING OF THE

CONCORD CITY COUNCIL/CITY COUNCIL

SITTING AS THE LOCAL REUSE AUTHORITY

CITY COUNCIL CHAMBER
1950 PARKSIDE DRIVE

CONCORD, CALIFORNIA, VARIOUS

TELEPHONIC/ELECTRONIC LOCATIONS
TUESDAY, SEPTEMBER 19, 2023
The Concord City Council met in a special meeting in the Council Chamber, located at 1950 Parkside Drive, via various telephonic/electronic locations at 6:00 p.m. on Tuesday, September 19, 2023, with Mayor Hoffmeister presiding. The pledge of allegiance was led by Vice Mayor Birsan. Minutes follow in abbreviated form per Resolution 3361 and Council Minutes of September 26, 1966.

MEMBERS OF THE PUBLIC
WHO ADDRESSED THE COUNCIL: Ajit Kaushal, Concord; Eric Canton, Concord; Hope Johnson, Concord; Suzan Requa, Concord

CITY COUNCIL/LOCAL REUSE AUTHORITY (LRA) CONSIDERATION ITEM ADOPTION OF RESOLUTION NO. 23-50 – Exclusive Agreement to Negotiate (ENA) between the Local Reuse Authority (LRA) and BCUS Acquisitions LLC (Brookfield Properties) regarding the former Concord Naval Weapons Station
Director of Economic Development and Base Reuse Guy Bjerke presented the staff report, provided background on the utilization of a Master Developer for the Concord Naval Weapons Station project, including selection of Brookfield Properties as the Master Developer for the project, and the process of developing the draft Exclusive Agreement to Negotiate (ENA) between the Local Reuse Authority (LRA) and BCUS Acquisitions LLC (Brookfield Properties). Mr. Bjerke then provided an overview of the Master Developer selection timeline, highlighting both past and future dates to outline the process, an overview of the timeline related to consideration of the ENA and next steps, including a flowchart to better detail the ENA consideration timeline; he discussed the key components of the ENA, clarified two corrections made to the draft ENA, explained findings that address the Surplus Land Act as referenced in the draft Resolution, and explained that Council was being requested to adopt a Resolution approving an ENA between the LRA and BCUS Acquisitions LLC (Brookfield Properties) regarding the disposition and development of approximately 2,350 acres of the inland area of the former Concord Naval Weapons Station.

Josh Roden, Brookfield Properties’ President in Northern California, responded to Council questions regarding the Preliminary Stage negotiation period of 120 days in which Brookfield Properties will prepare and propose a Term Sheet to the LRA, confirming Brookfield Properties is prepared to complete the draft Term Sheet within the 120-day timeline.

Following questions from the Council, Mayor Hoffmeister opened a public comment period.

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City Council Minutes September 19, 2023
2 Ajit Kaushal, Concord, spoke in support of the ENA.

Eric Canton, Concord, stated the City of Concord is missing an opportunity by not allowing Concord residents to own portions of the project for development rather than using a Master Developer to develop the project.

Hope Johnson, Concord, stated some protections should be added to the ENA for residents and businesses in Concord within Section 6 “Reimbursement of City Costs’ and Section 13 “Campaign Contributions;” and she spoke of her disappointment and concern that this ENA is under BCUS Acquisitions LLC as a third company.

Suzan Requa, Concord, expressed her desire for the City of Concord to develop a Concord Community Advisory Committee to allow the community to be formally recognized and involved in the process of the redevelopment of the Concord Naval Weapons Station.

Mayor Hoffmeister closed the public comment period.

Following clarifying questions and discussion from the Council, a motion was made by Aliano and seconded by Birsan to adopt Resolution No. 23-50 entitled, “A Resolution Approving an Exclusive Agreement (ENA) to Negotiate between the Local Reuse Authority (LRA) and BCUS Acquisitions LLC (Brookfield) regarding the Disposition and Development of Approximately 2,350 Acres of the Inland Area of the Former Concord Naval Weapons Station; and Authorizing the City Manager to Execute the ENA in a form acceptable to the City Attorney.” The motion passed by unanimous vote of the Council.

CORRESPONDENCE
a. Agenda Item No. 2.a – ENA – Benched Exhibit A to Attachment 1 b. Agenda Item No. 2.a – ENA – Benched REDLINE Exhibit A to Attachment 1 c. Agenda Item No. 2.a – ENA – Benched Correspondence
d. Agenda Item No. 2.a – ENA – PowerPoint Presentation

ADJOURNMENT
By order of the Mayor, the meeting was adjourned on September 19, 2023, at 7:17 p.m.

LAURA M. HOFFMEISTER
MAYOR

JOELLE FOCKLER, MMC

CITY CLERK

Page 10 of 14 ends

SPECIAL MEETING OF THE

CONCORD CITY COUNCIL

CITY COUNCIL CONFERENCE ROOM
1950 PARKSIDE DRIVE, WING A

CONCORD, CALIFORNIA
TUESDAY, SEPTEMBER 26, 2023
The Concord City Council met in a special meeting in the City Council Conference Room, located at 1950 Parkside Drive, Wing A, Concord, California at 6:00 p.m. on Tuesday, September 26, 2023, with Mayor Hoffmeister presiding and all Councilmembers present. Minutes follow in abbreviated form per Resolution 3361 and Council Minutes of September 26, 1966.

Mayor Hoffmeister opened a public comment period, and upon receiving no public comment, closed the public comment period.

The meeting was recessed and immediately reconvened in a closed session on PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957 Title: City Attorney and PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957 Title: City Manager.

ADJOURNMENT
By order of the Mayor, the meeting was adjourned on September 26, 2023, at 8:00 p.m.

LAURA M. HOFFMEISTER
MAYOR

JOELLE FOCKLER, MMC

CITY CLERK

Page 11 of 14 ends

SPECIAL JOINT MEETING OF THE

CONCORD CITY COUNCIL AND THE MOUNT

DIABLO UNIFIED SCHOOL DISTRICT

GOVERNING BOARD OF EDUCATION

MDUSD SCHOOL DISTRICT BOARD ROOM
1936 CARLOTTA DRIVE, CONCORD,
CALIFORNIA 94519, VARIOUS

ROLL CALL
COUNCILMEMBERS PRESENT: Dominic Aliano, Edi Birsan, Laura Nakamura, Carlyn Obringer, Laura Hoffmeister
COUNCILMEMBERS ABSENT: Laura Nakamura
STAFF PRESENT: Valerie Barone, City Manager; Thomas Capriola, Senior Assistant City Attorney; Justin Ezell, Assistant City Manager; Joelle Fockler, City Clerk; Guy Bjerke, Director of Economic Development and Base Reuse; Greg Taylor, Director of
Information Technology; Steve Voorhies, Director of Recreation Services; Will Tarbox, Director of Public Works; Kit Jory, Parks Manager; Tyce Dekker, Public Works Supervisor; James
Nakayama, Police Captain; Mark Robison, Police Lieutenant; Abhishek Parikh, Deputy Director of Public Works -
Transportation

CITY COUNCIL/MDUSD GOVERNING BOARD DISCUSSION ITEMS

CONCORD COMMUNITY REUSE PROJECT
Director of Economic Development and Base Reuse Guy Bjerke provided an update on the Concord Community Reuse Project.

Following questions from the Council and MDUSD Governing Board, a public comment period was opened and closed upon receiving no public comment.

Benched Agenda Item No. 4.a
August 29, 2023 Meeting Minutes
October 10, 2023
Changes in yellow highlight and
strikeout font

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City Council Minutes August 29, 2023
2 Following questions from the Council and MDUSD Governing Board, a public comment period was opened and closed upon receiving no public comment.

PRESENTATIONS ON SAFETY TOPICS

Following questions from the Council and MDUSD Governing Board, a public comment period was opened and closed upon receiving no public comment.

MDUSD RECENTLY UPDATED DISTRICT TRANSPORTATION PLAN
MDUSD Superintendent Dr. Clark provided a report on the MDUSD recently updated Transportation Plan.

Following questions from the City Council and MDUSD Governing Board, a public comment period was opened.

Liz Wall advocated for school buses.

The public comment period was closed.

TOBACCO REGULATIONS IN CONCORD
Assistant City Manager Justin Ezell provided a report on recently adopted tobacco regulations in Concord.

Following questions from the Council and MDUSD Governing Board, a public comment period was opened and closed upon receiving no public comment.

PRESENTATION

SCHOOL RESOURCE OFFICERS
Lieutenant Mark Robison provided a presentation on school resource officers.

Following questions from the Council and MDUSD Governing Board, a public comment period was opened.

Alex Navarro, Moms Demand Action for Gun Sense, promoted the use of alternatives to school resource officers.

Shannon Reef, Moms Demand Action for Gun Sense, spoke of safe firearm storage.

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City Council Minutes August 29, 2023
3 Diana Honey, Moms Demand Action for Gun Sense, spoke in opposition to school resource officers.

The public comment period was closed.

ADJOURNMENT
By order of the Mayor, the meeting was adjourned on August 29, 2023, at 8:30 p.m.

LAURA M. HOFFMEISTER
MAYOR

JOELLE FOCKLER, MMC

CITY CLERK

Page 14 of 14 ends

Staff Report
Date: October 10, 2023
To: City Council
From: Valerie J. Barone, City Manager
Reviewed by: William Tarbox, Director of Public Works
Craig Blythe, Administrative Services Manager
Prepared by: Jeff Rayos, Senior Administrative Analyst
[email protected]
(925) 671-3448
Subject: Considering the adoption of a Resolution authorizing submittal of applications for all State of California Department of Resources Recycling and Recovery (CalRecycle) grants
available to the City of Concord.

CEQA: Not a project/exempt pursuant to Public Resources Code Section 21065, CEQA Guidelines Section 15060(c)(2), 15061(b)(3), 15262, 15273, and/or 15378.

Report in Brief
The California Department of Resources Recycling and Recovery (CalRecycle), a division of the California Natural Resources Agency, annually administers programs to provide funding to local governments that help California reach its climate change goals.

This funding assists municipalities in providing a variety of activities including beverage container collection, litter clean-up, advertising, and recycling education that promote circular waste systems.

Recommended Action
Adopt a Resolution that authorizes the Director of Public Works or his designee to submit application requests to CalRecycle for any and all payment programs offered.

Background
Pursuant to Public Resources Code section 48000 et seq. the Department of Resources Recycling and Recovery (CalRecycle) has established various payment programs to

4.b

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City Council Agenda Report
Agenda Item No. 4.b
October 10, 2023
make payments to qualifying jurisdictions, these funds are from the Beverage Container recycling fee that consumers pay. CalRecycle requires a standing Resolution to be on file for each agency that will be requesting grant funding. This grant resolution covers five years from the date of adoption and authorizes the Director of Public Works or his designee to be the authorized signatory on grant application requests to CalRecycle.

The Resolution will remain effective until rescinded by the City Council. Any grant application awarded by CalRecycle will return to your Council for authorization to accept funding.

Adoption of this resolution updates and replaces Resolution No. 16-6 that was adopted April 5, 2016, for the same purpose.

Analysis
CalRecycle releases Notice of Funding Availability for various grant programs throughout the year to assist local governments in implementing safe and effective waste management initiatives. These funding opportunities are in alignment with the City of Concord’s Citywide Climate Action Plan to meet the State’s and City’s goal of greenhouse reduction targets. Authorizing this resolution will allow the City to submit for funding opportunities that support existing and future climate action initiatives.

Environmental Determination
This activity does not constitute a “project” and/or is exempt from environmental review pursuant to Public Resources Code Section 21065, California Environmental Quality Act (CEQA )Guidelines Sections 15060(c)(2), 15273, and/or 15378, because there is no potential that it will result in a direct or reasonably foreseeable indirect physical change in the environment and 15262 since the activity involves only feasibility and planning for possible future actions. Even if the activity does comprise a project for CEQA analysis, it falls within the “common sense” CEQA exemption set forth in CEQA Guidelines Section 15061(b)(3), excluding projects where “it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” No unusual circumstances exist and none of the exceptions under CEQA Guidelines Section 15300.2 apply. Individual projects will undergo CEQA analysis as necessary.

Financial Impact
Failure to provide an approved Resolution may result in funding being delayed or not approved.

Public Contact
The City Council Agenda was posted.

Attachment

1. Resolution Authorizing Submittal of all California Department of Resources Recycling and Recovery (CalRecycle) grants available to the City of Concord

Page 2 of 6 ends

Res. No. 23-XX 1

BEFORE THE CITY COUNCIL OF THE CITY OF CONCORD

COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA
A Resolution Authorizing Submittal of Applications
to CalRecycle for Grant Programs, Payment
Programs and Related Authorization
Resolution No. 23-XX
/
WHEREAS, Pursuant to Public Resources Code Sections 4800 et. seq. the Department of Resources Recycling and Recovery (CalRecycle) has established various payment programs to make payments to qualify jurisdictions; and
WHEREAS, in furtherance of this Authority CalRecycle is required to establish procedures governing the administration of the payment programs; and WHEREAS, CalRecycle’s procedures for administering payment programs require, among other things, an applicant’s governing body to declare by resolution certain authorizations related to the administration of the payment program; and
WHEREAS, the City of Concord is authorized to submit an application to CalRecycle for any and all payments programs offered; and
WHEREAS, the Director of the Department of Public Works, or his/her designee, is hereby authorized as Signature Authority to execute all documents necessary to implement and secure payment; and
WHEREAS, this authorization is effective until rescinded by the Director of Department of Public Works or City Council.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CONCORD DOES RESOLVE AS FOLLOWS:

Section 1. This activity does not constitute a “project” and/or is exempt from environmental review pursuant to Public Resources Code Section 21065, California Environmental Quality Act (CEQA )Guidelines Sections 15060(c)(2), 15273, and/or 15378, because there is no potential that it will result in a direct or reasonably foreseeable indirect physical change in the environment and 15262 Attachment 1

Page 3 of 6 ends

Res. No. 23-XX 2
since the activity involves only feasibility and planning for possible future actions. Even if the activity does comprise a project for CEQA analysis, it falls within the “common sense” CEQA exemption set forth in CEQA Guidelines Section 15061(b)(3), excluding projects where “it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” No unusual circumstances exist and none of the exceptions under CEQA Guidelines Section 15300.2 apply. Individual projects will undergo CEQA analysis as necessary.

Section 2. The Director of the Department of Public Works, or his/her designee, is hereby authorized as Signature Authority to execute all documents necessary to implement and secure payment.

Section 3. This authorization is effective until rescinded by the Director of Department of Public Works or City Council.

Section 4. This resolution shall become effective immediately upon its passage and adoption.

PASSED AND ADOPTED by the City Council of the City of Concord on October 10, 2023, by the following vote:

AYES: Councilmembers -
NOES: Councilmembers -
ABSTAIN: Councilmembers -
ABSENT: Councilmembers -
I HEREBY CERTIFY that the foregoing Resolution No. 23-XX was duly and regularly adopted at a regular meeting of the City Council of the City of Concord on October 10, 2023.

Joelle Fockler, MMC
City Clerk
APPROVED AS TO FORM:

Susanne Meyer Brown
City Attorney

Page 4 of 6 ends

From: Ezell, Justin <[email protected]>
Sent: Monday, October 9, 2023 5:32 PM
To: Barone, Valerie <[email protected]>; McAuley, Wendy <[email protected]>
Subject: Questions regarding 4.b, 4.e, and 4.g - all relating to CalRecycle This email is being shared with all Councilmembers.

Mayor and Councilmembers,
The following summarizes Councilmember questions and staff responses related to agenda items 4.b,

4.e, and 4.g:

4.b Resolution authorizing submittal of applications for CalRecycle grants Question: We are authorizing our staff to apply for Grant's. How does the public provide input on what they want the money to be used for?
Answer: These grants/payment programs are very specific to what the funds can be used for. For example, eligible costs under the beverage container payment program include equipment and educational materials related to recycling and litter reduction activities, among other things. The public can weigh in on what funds are used for when the funds are appropriated by Council. The public has the opportunity to do this when considering Item 4.g, as an example.

Question: CalRecycle is making available $70 million in grant funds to help recoup the > $672 million in uncollected CRV fees that Californians have missed out on due to the redemption center closures and “redemption deserts” that the Bay Area has become. I recognize that the consent calendar item is obligatory, but I’d like to know if Staff be going after these grant funds. On this topic, where in Concord can residents go to redeem their cans and bottles? For a city of close to 130K residents, is there a required number of redemption locations?
Answer: Grocery stores are required by the state to redeem recyclables or to pay a per day fine. Most don’t and pay the in lieu fee of $100/day. Starting in 2025, retailers will no longer have the $100/day in lieu of option. At the same time, CalRecycle is making available $70M in grants available to large grocery store chains to develop a redemption network. Concord residents can redeem their cans and bottles at Concord Recycling Center located at 1320 Galaxy Way.

4.e Accepting and appropriating grant funding from CalRecycle for the Oil Payment Program Question: Is there a current line item in the budget must go to project 2327. Is there a balance on this project going forward or is a new project number created. How does the public find out what was actually done?
Answer: The analysis section in the staff report explains that funds are used for the oil collection program. The program provides Concord residents with free pickup of used oil. The program is run by MDRR and regularly advertised to residents. Project No. 2327 is an existing project with a negative balance. The $71k will cover the negative balance and leave about $3k in positive balance.

Benched Correspondence
Agenda Item Nos. 4.b, 4.e, and 4.g
October 10, 2023

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4.g Appropriating funds from the CalRecycle Beverage Container Payment Program.

Question: How will the funds be appropriated to focus on increased recycling and resident redemption of CRV fees? Litter: Can the funds be appropriated for the Big Belly collectors? Answer: Council could direct staff to use these funds on increased recycling and resident redemption; however, staff does not recommend it. CRV payment program funds are currently used to offset the cost of litter abatement in the City ROW, parks, and waterways. The use of these funds help eliminate the presence of potentially harmful litter from our streets, parks, and waterways and improve the cleanliness of our community. Expenditure items under this program, like litter abatement, are approved by CalRecycle during the annual application window. Additionally, CRV payment amounts are set by CalRecycle based on a per capita percentage taken from the Department of Finance Population Estimates. Expenditure items like advertising/promotion of recycling or purchase of Bigbelly receptacles are eligible expenses. However, with the current payment program amount and the CalRecycle preapproval needed we would need to reduce litter abatement activities to make room for a new expenditure item in the payment program application.

Regards,
-Justin
Justin Ezell
Assistant City Manager
City of Concord
(925) 671-3155
[email protected]
Sign up here to subscribe to our City News updates

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Report in Brief
Staff is requesting Council authorization to purchase ten replacement vehicles.

The Police Investigations divisions uses 32 vehicles to support their work. 10 of these vehicles have reached the end of their useful life and are scheduled for replacement this fiscal year. Adequate funds for the replacement have been set aside in the city’s Vehicle Replacement Fund.

Recommended Action
Authorize purchase of ten replacement vehicles for Police Investigations to National Auto Fleet Group in the amount of $329,597.89 (Annual Vehicle Replacement Fund).

Background
Each vehicle or piece of equipment in the City’s equipment fleet is projected to be replaced after 6-15 years of use depending on the type, role, and use level of the equipment. The City’s Administrative Services Manager evaluates the condition of vehicles and equipment prior to replacement to ensure that those still having useful life are not prematurely replaced.

Replacement of aging vehicles is an on-going effort to sustain fleet reliability and maintainability. Proactively replacing vehicles and equipment at the end of their useful

4.c

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City Council Agenda Report
Agenda Item No. 4.c
October 10, 2023
life saves the City money, helps maintain daily operations, reduces out-of-commission time, improves appearance, and helps ensure safety.

Analysis
The City is replacing ten discontinued Ford Taurus model vehicles used in the Police Investigations division of the Police Department. The vehicles being replaced range in age from 9 to 11 years old and have reached the end of their life in all three categories of measurement: age, meter reading, and maintenance costs. These vehicles are no longer economical to maintain. New vehicles are more cost-effective to maintain, safer to operate, and more fuel-efficient. The replacement vehicles will feature safety enhancements that provide driver feedback to potential dangers to support safe daily operations. These safety features include rear-parking sensors, a reverse sensing system with reverse brake assist, and cross-traffic alert.

Staff evaluated replacement options and identified the Chevrolet Blazers and Malibus as the replacement vehicles that meet fleet replacement requirements of operational suitability, performance, maintenance needs, market availability, and cost.

Staff assess hybrid and electric vehicle options with each replacement vehicle purchase, and did so again with this purchase. As of writing this report there are no hybrid or electric options available that meet the replacement vehicle requirements of market availability and cost for vehicles used by our Police Investigation unit. The market suggests manufacturers are building hybrid and electric vehicles at the higher end of model types and are not currently interested in working with local jurisdictions to spec vehicles with the features needed without adding high-end un-needed features, making these vehicles too expensive for the City’s fleet. Manufacturers like Toyota, known for hybrid vehicles, do not offer government pricing or government ordering. Staff expect electric vehicle offerings to be more available in the coming years and will continue to pursue this option when it meets City needs.

Procurement Process
Section 3.10.080 of the Concord Municipal Code defines the process for waiving bidding regulations. Under this section, the City’s Purchasing Officer (or designee) can join with other public jurisdictions in cooperative purchasing plans. The Purchasing Officer or designee may also buy directly from a vendor at a price established by a competitive bid by another public jurisdiction, even if the City had not joined with that public agency in a cooperative purchase.

The pricing for the purchase of these replacement vehicles was obtained under the cooperative agreement Sourcewell Contract 091521-NAF (Attachment 1).

Financial Impact
Funding to purchase replacement vehicles is included in the Annual Vehicle Replacement fund.

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City Council Agenda Report
Agenda Item No. 4.c
October 10, 2023
Public Contact
The City Council Agenda was posted.

Attachments

1. Sourcewell Contract 091521-NAF

2. Sourcewell Quote

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091521-NAF
Rev. 3/2021 1
Solicitation Number: RFP #091521

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and 72 Hour LLC dba: National Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA 95076 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires November 8, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Attachment 1

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091521-NAF
Rev. 3/2021 2
Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be

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091521-NAF
Rev. 3/2021 3
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change;

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091521-NAF
Rev. 3/2021 4
x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at governmentowned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell

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contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as ecommerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

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x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased

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by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,

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resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.

5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms

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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is

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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names

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of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation

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and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

Page 20 of 56 ends

091521-NAF
Rev. 3/2021 18

22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell 72 Hour LLC dba: National Auto
Fleet Group
By: __________________________ By: __________________________ Jeremy Schwartz Jesse Cooper
Title: Chief Procurement Officer Title: Fleet Manager
Date: ________________________ Date: ________________________ Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________

Page 21 of 56 ends

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Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC

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Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC

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Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC

Page 35 of 56 ends

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Page 36 of 56 ends

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Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC

Page 37 of 56 ends

One Unit
(MSRP)
One Unit Total % Savings Extended Unit's
(6)
Total Savings
Contract Price $26,340.00 $25,785.89 2.104 % $154,715.31 $3,324.69 2 Mineral Gray, 2 Sterling Gray
2 Lakeshore Blue Metallic
Tax (9.7500 %) $2,514.12 $15,084.72
Tire fee $8.75 $52.50
Total $28,308.76 $169,852.53
Jesse Cooper Quoting Department
Account Manager Account Manager
Email: [email protected] [email protected] Office: (855) 289-6572 (855) 289-6572
Fax: (831) 480-8497
8/1/2023 Quote ID: 25133
Order Cut Off Date: TBA
Mr Craig Blythe
city of concord
1455 Gasoline Alley
Concord, California, 94520
Dear Craig Blythe,
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration.

Six (6) New/Unused (2024 Chevrolet Malibu (1ZC69) 4dr Sdn LS w/1FL, 2 Mineral Gray, 2 Sterling Gray 2 Lakeshore Blue Metallic) and delivered to your specified location, each for
- per the attached specifications.

This vehicle(s) is available under the Sourcewell Contract 091521-NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle.

Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.

Sincerely,
Attachment 2

Page 38 of 56 ends

Purchase Order Instructions & Resources
In order to finalize your purchase please submit this purchase packet to your governing body for a purchase order approval and submit your purchase order in the following way:

Email: [email protected]
Fax: (831) 480-8497
Mail: National Auto Fleet Group
490 Auto Center Drive
Watsonville, CA 95076
We will send a courtesy confirmation for your order and a W-9 if needed.

Additional Resources
Learn how to track your vehicle: www.NAFGETA.com Use the upfitter of your choice: www.NAFGpartner.com Vehicle Status: [email protected] General Inquiries: [email protected] For general questions or assistance please contact our main office at:
1-855-289-6572

Page 39 of 56 ends

Vehicle Configuration Options

EMISSIONS
Code Description
YF5 Emissions, California state requirements
ENGINE
Code Description
LFV Engine, 1.5L turbo DOHC 4-cylinder DI, (STD)

TRANSMISSION
Code Description
MRG Transmission, Continuously Variable (CVT), (STD)
PREFERRED EQUIPMENT GROUP
Code Description
1FL LS Preferred Equipment Group, includes standard equipment PAINT
Code Description
G5D Mineral Gray Metallic
SEAT TYPE
Code Description
A51 Seats, front bucket, (STD)
SEAT TRIM
Code Description
H1H Dark Atmosphere/ Medium Ash Gray, Premium cloth seat trim RADIO
Code Description
IOR Audio system, Chevrolet Infotainment 3 system, 8" diagonal color touchscreen, AM/FM stereo., (STD) ADDITIONAL EQUIPMENT
Code Description
WPR Driver Confidence Package, (Also includes (DL6) outside power-adjustable, manual-folding, body-color mirrors.

DL6 Mirrors, outside power-adjustable, body-color, manual-folding AE8 Seat adjuster, 8-way power driver, (Includes (AL9) power driver lumbar control seat adjuster.) AL9 Seat adjuster, power driver lumbar control
UD7 Rear Park Assist
UKC Lane Change Alert with Side Blind Zone Alert, includes (UFG) Rear Cross Traffic Alert UFG Rear Cross Traffic Alert
R9L Deleted 3 Years of OnStar Remote Access

Page 40 of 56 ends

2024 Chevrolet Malibu 4dr Sdn LS w/1FL

CODE MSRP
1ZC69 $24,700.00
YF5 $0.00
LFV $0.00
MRG $0.00
1FL $0.00
G5D $0.00
A51 $0.00
H1H $0.00
IOR $0.00
WPR $195.00
DL6 INC
AE8 $400.00
AL9 INC
UD7 INC
UKC $250.00

UFG INC
R9L ($300.00)
$25,245.00
$0.00
$1,095.00
$26,340.00
Est City: 18 MPG
Est Highway: 23 MPG
Est Highway Cruising Range: 598.00 mi
2024 Fleet/Non-Retail Chevrolet Malibu 4dr Sdn LS w/1FL WINDOW STICKER
MODEL
2024 Chevrolet Malibu 4dr Sdn LS w/1FL

OPTIONS
Emissions, California state requirements
Engine, 1.5L turbo DOHC 4-cylinder DI, (STD)
Transmission, Continuously Variable (CVT), (STD)
LS Preferred Equipment Group, includes standard equipment Mineral Gray Metallic
Seats, front bucket, (STD)
Dark Atmosphere/ Medium Ash Gray, Premium cloth seat trim Audio system, Chevrolet Infotainment 3 system, 8" diagonal color touchscreen, AM/FM stereo., (STD) Driver Confidence Package, (Also includes (DL6) outside power-adjustable, manual-folding, body-color mirrors.

Mirrors, outside power-adjustable, body-color, manual-folding Seat adjuster, 8-way power driver, (Includes (AL9) power driver lumbar control seat adjuster.) Seat adjuster, power driver lumbar control
Rear Park Assist
Lane Change Alert with Side Blind Zone Alert, includes (UFG) Rear Cross Traffic Alert Rear Cross Traffic Alert
Deleted 3 Years of OnStar Remote Access
Please note selected options override standard equipment

SUBTOTAL
Advert/ Adjustments
Manufacturer Destination Charge
TOTAL PRICE
Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions.

Notes

Page 41 of 56 ends

Standard Equipment

MECHANICAL
Engine, 1.5L turbo DOHC 4-cylinder DI with Variable Valve Timing (VVT) (163 hp [122 kW] @ 5700 rpm, 184 lb-ft torque [248.4 N-m] @ 2500-3000 rpm) (STD)
Transmission, Continuously Variable (CVT) (STD)

ENTERTAINMENT
Audio system, Chevrolet Infotainment 3 system, 8" diagonal color touchscreen, AM/FM stereo. Additional features for compatible phones include: Bluetooth audio streaming for 2 active devices, voice command pass-through to phone, Apple CarPlay and Android Auto capable. (STD)

INTERIOR
Seats, front bucket (STD)
WHEELS
Wheels, 16" (40.6 cm) aluminum
TIRES
Tires, P205/65R16 all-season, blackwall
ADDITIONAL EQUIPMENT
Chevy Safety Assist includes (UE4) Following Distance Indicator, (UEU) Forward Collision Alert, (UHX) Lane Keep Assist with Lane Departure Warning, (TQ5) IntelliBeam, (UHY) Automatic Emergency Braking and (UKJ) Front Pedestrian Braking Engine control, stop-start system
Axle, 5.10 final drive ratio
Front wheel drive
Suspension, front MacPherson strut
Suspension, rear 4-link, independent
Brakes, 4-wheel antilock, 4-wheel disc
Brake rotors, Duralife
Brake lining, high-performance, noise and dust performance Brake, parking, electronic
Fueling system, capless
Fuel door, push open
Tire inflator kit
Headlamp control, automatic on and off
Headlamps, halogen
IntelliBeam, automatic high beam on/off (Included with (WPS) Chevy Safety Assist.) Glass, acoustic, laminated, windshield
Mirrors, outside power-adjustable, manual-folding Black Audio system feature, 6-speaker system
Display, 8" diagonal LCD touch screen
Wireless Apple CarPlay/Wireless Android Auto
Wi-Fi Hotspot capable (Terms and limitations apply. See onstar.com or dealer for details.) Antenna, Black
Seat trim, Premium Cloth
Seat adjuster, driver 6-way manual

Page 42 of 56 ends

Seat adjuster, front passenger 6-way manual
Seat, rear 60/40 split-folding
Floor mats, carpeted front (Deleted when the following LPOs are ordered: PCH, PDH, RIA, VAV.) Floor mats, carpeted rear (Deleted when the following LPOs are ordered: PCH, PDH, RIA, VAV.) Steering wheel, 3-spoke
Steering column, tilt and telescopic
Steering wheel controls mounted controls for audio, phone and cruise Driver Information Center, monochromatic display
Temperature display, outside
Warning indicator, front passenger seat belt
Windows, power with Express-Down on all
Door locks, power programmable
Keyless Start
Keyless Open, front doors includes extended range Remote Keyless Entry Cruise control, electronic with set and resume speed
Remote panic alarm
Theft-deterrent system, content theft alarm
Power outlet, auxiliary, 12-volt
Air conditioning, single-zone manual
Air filter, cabin
Defogger, rear-window, electric
Mirror, inside rearview manual day/night
Visors, driver and front passenger vanity mirrors, covered Assist handle, front passenger
Lighting, interior overhead courtesy lamp dual reading lamps and illuminated trunk area Map pocket, front passenger seatback
Trunk cargo anchors
StabiliTrak, stability control system with brake assist includes Traction Control Front Pedestrian Braking (Included with (WPS) Chevy Safety Assist.) Automatic Emergency Braking (Included with (WPS) Chevy Safety Assist.) Braking control, ECM grade
Daytime Running Lamps, integral to headlamps
Airbags, 10 total, frontal and knee for driver and front passenger, side-impact seat-mounted and roof rail-mounted head-curtain for front and rear outboard seating positions includes Passenger Sensing System (Always use seat belts and child restraints. Children are safer when properly secured in a rear seat in the appropriate child restraint. See the Owner's Manual for more information.) OnStar and Chevrolet connected services capable (Terms and limitations apply. See onstar.com or dealer for details.) Chevrolet Connected Access capable (Subject to terms. See onstar.com or dealer for details.) HD Rear Vision Camera (Rear Vision Camera display is not HD with IOR audio system.) Lane Keep Assist with Lane Departure Warning (Included with (WPS) Chevy Safety Assist.) Following Distance Indicator (Included with (WPS) Chevy Safety Assist.) Forward Collision Alert (Included with (WPS) Chevy Safety Assist.) Rear Seat Reminder
Buckle to Drive prevents vehicle from being shifted out of Park until driver seat belt is fastened; times out after 20 seconds and encourages seat belt use, can be turned on and off in Settings or Teen Driver menu LATCH system (Lower Anchors and Tethers for CHildren) for child restraint seats Door locks, rear child security
Trunk latch, safety, manual release
Tire Pressure Monitor System
Teen Driver a configurable feature that lets you activate customizable vehicle settings associated with a key fob, to help encourage safe driving behavior. It can limit certain available vehicle features, and it prevents certain safety systems from being turned off. An in-vehicle report card gives you information on driving habits and helps you to continue to coach your new driver 3 Years of OnStar Remote Access. The OnStar Remote Access Plan gives you simplified remote control of your properly equipped vehicle

Page 43 of 56 ends

and unlocks a variety of great features in your myChevrolet mobile app. See dealer for details. (OnStar Remote Access Plan does not include emergency or security services. Fleet customers will get Fleet Remote Access through OnStar Vehicle Insights. See onstar.com for details and limitations. Available on select Apple and Android devices. Service availability, features and functionality vary by vehicle, device, and the plan you are enrolled in. Terms apply. Device data connection required.) Page 44 of 56 One Unit (MSRP) One Unit Total % Savings Extended Unit's (4)
Total Savings
Contract Price $37,485.00 $36,380.49 2.947 % $145,521.96 $4,418.04 3 Sterling Metallic, 1 Black
Tax (9.7500 %) $3,547.10 $14,188.40
Tire fee $8.75 $35.00
Total $39,936.34 $159,745.36
Jesse Cooper Quoting Department
Account Manager Account Manager
Email: [email protected] [email protected] Office: (855) 289-6572 (855) 289-6572
Fax: (831) 480-8497
8/1/2023
8/11/2023 Re-Configured Quote ID: 25132 R1 Order Cut Off Date: TBA
Mr Craig Blythe
city of concord
1455 Gasoline Alley
Concord, California, 94520
Dear Craig Blythe,
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration.

Four (4) New/Unused (2024 Chevrolet Blazer (1NK26) FWD 4dr LT w/2LT, 3 Sterling Metallic, 1 Black ) and delivered to your specified location, each for
- per the attached specifications.

Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.

Sincerely,

Page 45 of 56 ends

Email: [email protected]
Fax: (831) 480-8497
Mail: National Auto Fleet Group
490 Auto Center Drive
Watsonville, CA 95076
We will send a courtesy confirmation for your order and a W-9 if needed.

Page 46 of 56 ends

Vehicle Configuration Options

EMISSIONS
Code Description
YF5 Emissions, California state requirements
ENGINE
Code Description
LSY Engine, 2.0L Turbo, 4-cylinder, SIDI DOHC with Variable Valve Timing (VVT), (STD)

TRANSMISSION
Code Description
M3T Transmission, 9-speed automatic, electronically-controlled, (STD) AXLE
Code Description
FHB Axle, 3.47 final drive ratio
PREFERRED EQUIPMENT GROUP
Code Description
2LT LT Preferred Equipment Group, Includes Standard Equipment WHEELS
Code Description
RV3 Wheels, 18" (45.7 cm) Grazen Metallic aluminum, (STD) TIRES
Code Description
QMX Tires, P235/65R18 all-season blackwall, (STD)
PAINT
Code Description
GXD Sterling Gray Metallic
SEAT TYPE
Code Description
AR9 Seats, front bucket, (STD)
SEAT TRIM
Code Description
H1T Jet Black/Medium Gray, Premium Cloth seat trim
RADIO
Code Description
IOS Audio system, Chevrolet Infotainment 3 Plus system, (STD) ADDITIONAL EQUIPMENT
Code Description
WPA
Driver Confidence Package, (Beginning with start of production, certain vehicles will be forced to include (060) Not Equipped with Rear Park Assist, which removes Rear Park Assist. Does not include later dealer retrofit. See dealer for details or the window label for the features on a specific vehicle.)
Rear Park Assist with audible warning, Beginning with start of production, certain vehicles will be forced to include (060) Not

Page 47 of 56 ends

UD7 Equipped with Rear Park Assist, which removes Rear Park Assist. Does not include later dealer retrofit. See dealer for details or the window label for the features on a specific vehicle.) UFG Rear Cross Traffic Alert
UKC Lane Change Alert with Side Blind Zone Alert

Page 48 of 56 ends

2024 Chevrolet Blazer FWD 4dr LT w/2LT

CODE MSRP
1NK26 $35,400.00
YF5 $0.00
LSY $0.00
M3T $0.00
FHB $0.00
2LT $0.00
RV3 $0.00
QMX $0.00
GXD $0.00
AR9 $0.00
H1T $0.00
IOS $0.00
WPA $690.00
UD7 INC

UFG INC

UKC INC
$36,090.00
$0.00
$1,395.00
$37,485.00
Est City: 22 (2023) MPG
Est Highway: 29 (2023) MPG
Est Highway Cruising Range: 562.60 mi
2024 Fleet/Non-Retail Chevrolet Blazer FWD 4dr LT w/2LT WINDOW STICKER
MODEL
2024 Chevrolet Blazer FWD 4dr LT w/2LT

OPTIONS
Emissions, California state requirements
Engine, 2.0L Turbo, 4-cylinder, SIDI DOHC with Variable Valve Timing (VVT), (STD) Transmission, 9-speed automatic, electronically-controlled, (STD) Axle, 3.47 final drive ratio
LT Preferred Equipment Group, Includes Standard Equipment Wheels, 18" (45.7 cm) Grazen Metallic aluminum, (STD)
Tires, P235/65R18 all-season blackwall, (STD)
Sterling Gray Metallic
Seats, front bucket, (STD)
Jet Black/Medium Gray, Premium Cloth seat trim
Audio system, Chevrolet Infotainment 3 Plus system, (STD) Driver Confidence Package, (Beginning with start of production, certain vehicles will be forced to include (060) Not Equipped with Rear Park Assist, which removes Rear Park Assist. Does not include later dealer retrofit. See dealer for details or the window label for the features on a specific vehicle.)
Rear Park Assist with audible warning, Beginning with start of production, certain vehicles will be forced to include (060) Not Equipped with Rear Park Assist, which removes Rear Park Assist. Does not include later dealer retrofit. See dealer for details or the window label for the features on a specific vehicle.)
Rear Cross Traffic Alert
Lane Change Alert with Side Blind Zone Alert
Please note selected options override standard equipment

Notes

Page 49 of 56 ends

Standard Equipment

MECHANICAL
Engine, 2.0L Turbo, 4-cylinder, SIDI DOHC with Variable Valve Timing (VVT) with Stop/Start (228 hp (170 kW) at 5000 rpm, 258 lb-ft of torque [350 N-m]) @ 1500-4000 rpm) (STD)
Transmission, 9-speed automatic, electronically-controlled with overdrive, includes Driver Shift Control (STD) Axle, 3.47 final drive ratio

EXTERIOR
Wheels, 18" (45.7 cm) Grazen Metallic aluminum (STD)
Tires, P235/65R18 all-season blackwall (STD)

ENTERTAINMENT
Audio system, Chevrolet Infotainment 3 Plus system 10.2" diagonal HD color touchscreen, AM/FM stereo, Bluetooth audio streaming for 2 active devices, Apple CarPlay and Android Auto capable, enhanced voice recognition, in-vehicle apps, cloud connected personalization for select infotainment and vehicle settings. Subscription required for enhanced and connected services after trial period. (STD)

INTERIOR
Seats, front bucket (STD)
ADDITIONAL EQUIPMENT
Chevy Safety Assist includes (UHY) Automatic Emergency Braking, (UKJ) Front Pedestrian Braking, (UHX) Lane Keep Assist with Lane Departure Warning, (UE4) Following Distance Indicator, (UEU) Forward Collision Alert and (TQ5) IntelliBeam Engine control, stop/start system
Engine control, stop/start system override
Engine air filtration monitor
Front-wheel drive
Driver Mode Selector includes Tour (FWD), Sport, All-Wheel Drive (AWD), Snow/Ice, Tow/Haul, and Off-Road Alternator, 170 amps (Included and only available with (LSY) 2.0L Turbo engine.) GVWR, 6001 lbs. (2722 kg)
Suspension, Ride and Handling
Brakes, 4-wheel antilock, 4-wheel disc
Electronic parking brake
Tool kit, road emergency
Capless fuel fill
Exhaust, dual-outlet with circular bright tips
Wheel, spare, 18" (45.7 cm) steel
Tire, compact spare, T135/70R18, blackwall
Moldings, lower bodyside (Molded-in-color Black.)
Antenna, body-color
Grille, Blazer signature Black horizontal 4-bar with Bright Chrome header bar Active Aero Grille Shutters
Headlamps, IntelliBeam
Headlamps, LED
Headlamp control, automatic on and off with automatic delay Taillamps, LED
Mirrors, outside heated power-adjustable, manual-folding body-color Mirror caps, body-color
Glass, deep-tinted, rear windows and liftgate

Page 50 of 56 ends

Wipers, front variable-speed, intermittent with washers Wiper, rear intermittent with washer
Liftgate, rear manual
Door handles, body-color
Audio system feature, 6-speaker system
SiriusXM with 360L includes a trial subscription to the Platinum Plan. Experience more channels in the vehicle, a more personalized experience and easier navigation. (IMPORTANT: The SiriusXM trial package is not provided on vehicles that are ordered for Fleet Daily Rental ("FDR") use. Trial subscription subject to the SiriusXM Customer Agreement and privacy policy, visit www.siriusxm.com which includes full terms and how to cancel. All fees, content, features, and availability are subject to change. Some features require GM connected vehicle services.)
Bluetooth for phone personal cell phone connectivity to vehicle audio system Wi-Fi Hotspot capable (Terms and limitations apply. See onstar.com or dealer for details.) Wireless Apple CarPlay/Wireless Android Auto
Active Noise Cancellation
Seat trim, Premium Cloth
Seating, 5-passenger
Seats, heated driver and front passenger
Seat adjuster, driver 8-way power
Seat adjuster, front passenger 4-way manual
Seat adjuster, power driver lumbar control
Head restraints, front, 2-way adjustable, up/down
Head restraints, rear outboard 2-way adjustable, up/down USB data ports, 2, one type-A and one type-C located within the instrument panel USB charging-only ports 2, one type-A and one type-C, located on rear of center console Floor mats, carpeted front and rear (Deleted when LPO floor mats or LPO floor liners are ordered.) Steering wheel, urethane
Steering column, manual tilt and telescoping
Driver Information Center, 4.2" diagonal multi-color
Vehicle health management provides advanced warning of vehicle issues Compass, digital
Windows, power with driver Express-Up/Down and front passenger and rear seat passengers Express-Down Door locks, power programmable with lockout protection
Keyless Open and Start includes extended range Remote Keyless Entry Remote Start
Cruise control, electronic with set and resume speed
Theft-deterrent system, electrical, unauthorized entry
Air conditioning, dual-zone automatic climate control with individual climate settings for driver and right-front passenger Sensor, cabin humidity and windshield temperature
Defogger, rear-window electric
Air filtration system
Air vents, rear console
Glovebox, lockable electronic
Cup holders, 2 in front center console and 2 in rear center armrest Mirror, inside rearview manual day/night
Visors, driver and front passenger illuminated vanity mirrors covered Assist handles, front passenger and rear outboard with coat hooks on rear passenger assist handles Lighting, interior with front reading lamps, overhead courtesy lamp, dual rear-quarter panel area dome lamps, True White backlit switches, True White pin spot lighting in the bin forward of the shifter and front footwells and backlit USB ports Umbrella holders, driver and front passenger doors
Front Pedestrian Braking (Included with Chevy Safety Assist.) StabiliTrak, stability control system with traction control Daytime Running Lamps, LED

Page 51 of 56 ends

Airbags, frontal and seat-mounted for driver and front passenger knee for driver, and head-curtain for front and rear outboard seating positions (Always use seat belts and child restraints. Children are safer when properly secured in a rear seat in the appropriate child restraint. See the Owner's Manual for more information.) Front outboard Passenger Sensing System for frontal outboard passenger airbag (Always use seat belts and child restraints. Children are safer when properly secured in a rear seat in the appropriate child restraint. See the Owner's Manual for more information.) OnStar and Chevrolet connected services capable (Terms and limitations apply. See onstar.com or dealer for details.) Chevrolet Connected Access capable (Subject to terms. See onstar.com or dealer for details.) HD Rear Vision Camera
Lane Keep Assist with Lane Departure Warning (Included with Chevy Safety Assist.) Following Distance Indicator (Included with Chevy Safety Assist.) Automatic Emergency Braking (Included with Chevy Safety Assist.) Forward Collision Alert (Included with Chevy Safety Assist.) Rear Seat Reminder
Buckle to Drive prevents vehicle from being shifted out of Park until driver seat belt is fastened Seat belts, 3-point, all positions includes front seat belt pretensioners Door locks, rear child security
LATCH system (Lower Anchors and Tethers for CHildren), for child restraint seats Teen Driver a configurable feature that lets you activate customizable vehicle settings associated with a key fob, to help encourage safe driving behavior. It can limit certain available vehicle features, and it prevents certain safety systems from being turned off. An in-vehicle report card gives you information on driving habits and helps you to continue to coach your new driver Tire Pressure Monitor (Does not apply to spare tire.)
Tire Fill Alert provides audible alerts outside the vehicle when inflating an under inflated tire to the recommended tire pressure (Does not apply to spare tire.)
Horn, dual-note
3 Years of OnStar Remote Access. The OnStar Remote Access Plan gives you simplified remote control of your properly equipped vehicle and unlocks a variety of great features in your myChevrolet mobile app. See dealer for details. (OnStar Remote Access Plan does not include emergency or security services. Fleet customers will get Fleet Remote Access through OnStar Vehicle Insights. See onstar.com for details and limitations. Available on select Apple and Android devices. Service availability, features and functionality vary by vehicle, device, and the plan you are enrolled in. Terms apply. Device data connection required.) Page 52 of 56 From: Ezell, Justin <[email protected]>
Sent: Monday, October 9, 2023 6:26 PM
To: Barone, Valerie <[email protected]>; McAuley, Wendy <[email protected]>
Subject: Update: Question on Item 4.c - purchase of 10 replacement police vehicles This email is being shared with all Councilmembers.

Please see the addition of information in green that was previously omitted in this response.

Vice Mayor, please see the following responses to your questions about Item 4.c:

Question: As was pointed out last go around other cities are using Ford hybrids.

Response: The City did identify opportunity to add hybrids and recently added 3 Ford hybrids to the fleet. These hybrids met the replacement criteria of operational suitability, performance, maintenance needs, market availability, and cost for the assigned unit. Staff assessed the availability of hybrid replacement vehicles for police investigations, the unit where these replacement vehicles are going, and determined there are no hybrid replacements that meet the replacement criteria of market availability and cost. Ford hybrids that are available are limited and more expensive than non-hybrid models. Other hybrid options like Toyota are not available for government ordering and would require purchase from dealer inventory at a mark-up.
--
Question: Are they not available?
Response: There is a small stock of hybrid units available in dealership inventory. --
Question: Who was the City 's purchasing officer?
Response: Pubic Works performed research on availability and cost. --
Question: What were the competitive bids?
Response: After performing market research with national vehicle providers and local dealerships to assess availability and price, Public Works did not use a competitive selection process. The pricing for the purchase of these replacement vehicles was obtained under the cooperative agreement Sourcewell Contract 091521-NAF (Attachment 1) as explained further in the staff report.

Benched Correspondence
Agenda Item No. 4.c
October 10, 2023

Page 53 of 56 ends

Regards,
-Justin
Justin Ezell
Assistant City Manager
City of Concord
(925) 671-3155
[email protected]
Sign up here to subscribe to our City News updates

Page 54 of 56 ends

From: Ezell, Justin <[email protected]>
Sent: Tuesday, October 10, 2023 11:05 AM
To: Barone, Valerie <[email protected]>; McAuley, Wendy <[email protected]>
Subject: FW: Agenda Item 4.c
This email is being shared with all Councilmembers.

Mayor and Councilmembers,
Public Works provided the below information in response to questions that have been raised related to tonight’s agenda item 4.c - purchase of 10 replacement vehicles for PD.

Regards,
-Justin
Justin Ezell
Assistant City Manager
City of Concord
(925) 671-3155
[email protected]
Sign up here to subscribe to our City News updates
From: Blythe, Craig <[email protected]>
Sent: Tuesday, October 10, 2023 10:45 AM
To: Ezell, Justin <[email protected]>
Cc: Tarbox, William <[email protected]>
Subject: Agenda Item 4.c
Hi Justin,
This information is in response to questions regarding the purchase of 10 replacement vehicles for the Police Investigations Unit of the Concord Police Department, and why those fossil-fuel vehicles are not being replaced with zero emission vehicles.

Public Works developed a plan and timeline for introducing zero emission vehicles (ZEV) into the City’s fleet. The plan both complies with California law AND provides Public Works with the time that is needed to build the infrastructure to support a ZEV fleet.

Public Works will comply with state law by meeting the milestones set by the California Air Resources Board, which includes 10% of certain vehicles within the City’s fleet must be ZEV by 2025 and grows to 100% by 2035.

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Purchasing ZEVs without the necessary infrastructure in place would limit the City’s ability to conduct business. The infrastructure is costly and takes time to build. The City does not currently have this infrastructure funded.

Concord recently applied for the Charging and Fueling Infrastructure grant managed by Caltrans.

If awarded the grant would cover costs to design, construct, acquire and install on-site electric service equipment (e.g., power meter, transformer, switch gear).

For Council’s information, the City acquired 10 electric vehicles in 2014-15 and 3 hybrid vehicles in 2023.

Beginning in 2020 Public Works implemented a “clean diesel” program that uses fuel that is 75% cleaner than petroleum based diesel.

With regard to unleaded gasoline usage, the City has decreased its use of gas at an average rate of 6.9% per year since 2019.

If the City Council wishes to accelerate Public Works’ efforts to introduce ZEVs into the City fleet, it could be discussed in the spring during goal setting, and any direction from Council would flow into the development of the City’s 2-year CIP.

Thank you,
Craig Blythe
Administration and Fleet Services Manager | Public Works City of Concord |www.cityofconcord.org
1455 Gasoline Alley, Concord, CA 94520
 (925) 671-3141 |  [email protected]

Page 56 of 56 ends

Staff Report
Date: October 10, 2023
To: City Council
From: Valerie J. Barone, City Manager
Reviewed by: William Tarbox, Director of Public Works
Prepared by: Craig Blythe, Administrative Services Manager [email protected]
(925) 671-3141
Subject: Considering award of a two-year and four-month agreement with the option to extend for two additional one-year periods for the provision and delivery of unleaded fuel on an as-need basis up to the amount of $650,000 per year to Pinnacle Petroleum; and authorizing the City Manager to execute a contract in a form acceptable to the City Attorney (Fleet Operation Fund).

Report in Brief
The City has unleaded fuel delivered to the fuel tanks at the Police Department and Corporation Yard for use in City vehicles and equipment. The agreement with the City’s current fuel supplier expires on October 31, 2023. Staff recommends awarding a twoyear and four-month agreement with the option to extend for two additional one-year periods to Pinnacle Petroleum for continued fuel deliveries.

Recommended Action
Award a two-year and four-month agreement with the option to extend for two additional one-year periods for the provision and delivery of unleaded fuel on an as-need basis up to the amount of $650,000 per year to Pinnacle Petroleum; and authorize the City Manager to execute a contract in a form acceptable to the City Attorney.

Background
The City’s current unleaded fuel contract with Pinnacle Petroleum will expire on October 31, 2023. The City has been using Pinnacle Petroleum for unleaded fuel services since 2019. In March 2023, the City Council authorized an increase in spending for fuel

4.d

Page 1 of 23 ends

City Council Agenda Report
Agenda Item No. 4.d
October 10, 2023
services in the amount not to exceed $650,000 per year. The authorization for increase was needed during a time fuel costs were outpacing previous expenditure authorizations.

While fuel costs have increased over time, usage has decreased at an average rate of

6.9% per year (Figure 1). Projected 2023 fuel usage data indicates a decrease of 8.5% over the prior year. This decrease in fuel usage can be attributed to deployment of newer more efficient vehicles and technology such as the eco-lock device. The eco-lock device installed in Police Department patrol vehicles allows the engine to be turned off instead of continuous idling, and automatically turns back on when the vehicle battery is low. This ensures the computers continue to operate without having to idle the vehicles.

Figure 1
166,779
147,214
135,183 132,062
90,622
120,829
2019 2020 2021 2022 2023 To Date 2023 Projected
0 20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000
Unleaded Gallons Used Per Year
In addition, the City implemented a “clean diesel” program in 2020 which burns 75% cleaner than petroleum based diesel and is estimated to reduce greenhouse gasses by 180 tons of CO₂ equivalent (tCO₂eq) annually.

Page 2 of 23 ends

City Council Agenda Report
Agenda Item No. 4.d
October 10, 2023
Analysis
The City has two bulk storage tanks for unleaded gasoline. One tank is located at the Concord Police Department and the other is located at the City’s Corporation Yard.

Approximately 69% of the City’s fuel deliveries are to the Police Department location each year, and the remaining 31% is delivered to the Corporation Yard. It is more efficient and cost effective to store and dispense fuel at City facilities versus going to a retail supplier. Retail suppliers are readily available but at a higher cost. Using a specialty vendor such as Pinnacle Petroleum allows the City to purchase fuel at wholesale (not retail) cost, with a markup that covers the wholesaler’s distribution costs.

Fuel pricing is based on the Oil Price Information Service (OPIS) rack average per gallon; the term “rack” in this case essentially means “wholesale.” Because oil prices are in constant flux, the amount the City spends on fuel fluctuates, even though the volume of fuel purchased remains relatively constant. The City’s fuel agreements are written in a way that payment is based on the OPIS Rack Average Price, not a set fuel price. This means that spending under the agreement is expected to go up or down based on the fuel market.

The City currently pays $0.0078 plus rack average. The state contract cost is -$.06 from the rack average for orders 4,000 gallons or less to -$.02 from the rack average for orders of 4,001 gallons or more. The state contract offers pricing that is more advantageous to the City resulting in a negative amount, or discount, off the rack average. The cost per gallon was $4.69 for the City’s last fuel delivery; the average retail price per gallon in Concord is $5.21 as of September 27, 2023.

In March 2023 Pinnacle signed a competitively bid contract with the California Department of General Services for bulk fuel services; pricing for this contract is valid until it expires March 2, 2026 (Attachment 1). The staff recommendation is to piggyback on the contract beginning November 1, 2023 through March 2, 2026, for a total period of two years and four months.

There is an option to extend the contract for two additional one-year periods in which the charge plus/minus the rack average may change. If the pricing remains advantageous in the option years, staff will exercise the options.

Procurement Process
Pricing for unleaded fuel services with Pinnacle Petroleum was competitively solicited and established under California Department of General Services contract number 1- 23-91-02B. The contract term is March 2, 2023 through March 1, 2026. Concord Municipal Code Section 3.10.080(3) permits the City to waive bidding regulation if the City is participating in a cooperative purchase or piggyback of an existing contract, as is the case here.

Page 3 of 23 ends

City Council Agenda Report
Agenda Item No. 4.d
October 10, 2023
Financial Impact
Funding for fuel services was included in the Fiscal Year 2023-24 Fleet Operation Fund.

Public Contact
The City Council Agenda was posted.

Attachment

1. State Contract 1-23-91-02B

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Department of General Services
Procurement Division
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
State of California

STATEWIDE CONTRACT
USER INSTRUCTIONS All changes to most recent Supplement are in bold red italic. Additions are enclosed in asterisks, *, and deletions are enclosed in brackets, [].

MANDATORY
ISSUE AND EFFECTIVE DATE: 3/2/2023
CONTRACT NUMBER: 1-23-91-02B
DESCRIPTION: Bulk Fuel – Regular Unleaded
Gasoline, Ethanol (E85), Diesel #2 Ultra
Low Sulfur, and Red Dyed Diesel #2
Ultra Low Sulfur
SUPER DISTRICTS: B – Districts 3 & 4
C – Districts 6 & 10
E – Districts 8 & 9
F – Districts 11 & 12
CONTRACTOR: Pinnacle Petroleum
CONTRACT TERM: 3/2/2023 through 3/1/2026
STATE CONTRACT ADMINISTRATOR: Amanda Lewis
(279) 946-7876
[email protected]
The contract user instructions, products, and pricing are included herein. All purchase documents issued under this contract incorporate the contract terms and applicable California General Provisions:

Non-IT General Provisions (rev 6/21/2022)
Cal eProcure link: www.caleprocure.ca.gov

ORDER PLACEMENT INFORMATION
Mailing Address:

Pinnacle Petroleum Inc.
16651 Gemini Lane
Huntington Beach, Ca.
92647
Fax/Email:

Fax: (714) 841-8855
Email:
[email protected]
Contact Information:

Pinnacle Petroleum Inc.

Liz McKinley
Phone: (714) 841-8877
Email:
[email protected]
Attachment 1

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STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-23-91-02B
Contract User Instructions

Page 2 ends

All changes to most recent Supplement are in bold red italic. Additions are enclosed in asterisks; deletions are enclosed in brackets.

SUMMARY OF CHANGES
Supplement
Number Description Date
N/A Original Contract Posted 3/2/2023
All other terms and conditions remain the same.

Page 6 of 23 ends

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-23-91-02B
Contract User Instructions

Page 3 ends

Page 7 of 23 ends

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-23-91-02B
Contract User Instructions

Page 4 ends

SCOPE
The State’s contract with Pinnacle Petroleum, Inc. (Contractor) provides Bulk Fuel – Regular Unleaded Gasoline, Ethanol (E85), Diesel #2, and Red Dyed Diesel #2 at contracted pricing to the State of California and local governmental agencies in accordance with the requirements of Contract # 1-23-91-02B. The Contractor shall supply the entire portfolio of products as identified in the contract and will be the primary point of contact for data collection, reporting, and distribution of Bulk Fuel – Regular Unleaded Gasoline, Ethanol (E85), Diesel #2, and Red Dyed Diesel #2 to the State.

The contract term is for three (3) years with an option to extend the contract for two (2) additional one (1) year periods or portion thereof. The terms, conditions, and prices for the contract extension option shall be by mutual agreement between the Contractor and the State. If a mutual agreement cannot be met the contract will expire at the end of the current contract term.

CONTRACT USAGE/RULES
A. State Departments
 The use of this contract is mandatory for all State of California departments.  State departments must adhere to all applicable State laws, regulations, policies, best practices, and purchasing authority requirements, e.g. California Codes, Code of Regulations, State Administrative Manual, Management Memos, and State Contracting Manual Volume 2, as applicable.
 Prior to placing orders against this contract, State departments must have been granted non-IT purchasing authority by the Department of General Services, Procurement Division (DGS-PD) for the use of this statewide contract. State departments that have not been granted purchasing authority by DGS-PD for the use of the State’s statewide contracts may contact DGS-PD’s Purchasing Authority Management Section by e-mail at [email protected].
 State departments must have a Department of General Services (DGS) agency billing code prior to placing orders against this contract. Ordering departments may contact their Purchasing Authority contact or their department’s fiscal office to obtain this information.

B. Local Governmental Agencies
 Local governmental agency use of this contract is optional.  Local government agencies are defined in Public Contract Code Chapter 2, Section 10298 (a) (b) and 10299 (b); this includes the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges empowered to expend public funds for the acquisition of products While the State makes this contract available to local governmental agencies, each local governmental agency should determine whether this contract is consistent with its procurement policies and regulations.

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STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-23-91-02B
Contract User Instructions

Page 5 ends

 Local governmental agencies shall have the same rights and privileges as State departments under the terms of this contract. Any local governmental agencies desiring to participate shall be required to adhere to the same responsibilities as do State departments and have no authority to amend, modify or change any condition of the contract.
 A DGS issued billing code is not required for local governmental agencies to place orders against this contract.

C. Ordering Agencies
Unless otherwise specified within this document, the term “ordering agencies” will refer to all State departments and/or local governmental agencies eligible to utilize this contract. Ordering and/or usage instructions exclusive to State departments or local governmental agencies shall be identified within each section.

DGS ADMINISTRATIVE FEES
A. State Departments
The DGS will bill each State department an administrative fee for use of this statewide contract. The administrative fee should NOT be included in the order total, nor remitted before an invoice is received from DGS.

Current fees are available online in the Price Book & Directory of Services (go to Price Book Download and click on Purchasing under Procurement Division).

B. Local Governmental Agencies
For all local government agency transactions issued against the contract, the Contractor is required to remit the DGS-PD an Incentive Fee of an amount equal to

1.25 percent of the total purchase order amount excluding taxes and freight. This Incentive Fee shall not be included in the local governmental agency’s purchase price, nor invoiced or charged to the local governmental agency. All prices quoted to local governmental agencies shall reflect State contract pricing, including any and all applicable discounts, and shall include no other add-on fees.

SB/DVBE OFF-RAMP PROVISION
There is no SB/DVBE off ramp associated with this contract.

EXEMPT PURCHASES
There are no exempt purchases associated with this contract.

PROBLEM RESOLUTION/SUPPLIER PERFORMANCE
Ordering agencies and/or Contractor shall inform the State Contract Administrator of any technical or contractual difficulties encountered during contract performance in a timely

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STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-23-91-02B
Contract User Instructions

Page 6 ends

manner. This includes and is not limited to informal disputes, supplier performance, outstanding deliveries, etc. The ordering agency should include all relevant information and/or documentation (e.g., purchase documents).

CONTRACT ITEMS
All available contract line items are listed on Attachment A – Contract Pricing (and Additional/Special Charges information for Super Districts B, C, E, and F.

The State will use the Oil Price Information Service (OPIS) to determine Region Base Market Price (RBMP), the CAR Cost Fee (Cap-At-The-Rack), and the LCFS Cost Fee (Low Carbon Fuel Standard). There are a total of six (6) Super Districts represented by the RBMP, CAR Cost Fee, and LCFS Cost Fee for Unleaded Regular Gasoline, Diesel #2 Ultra Low Sulfur, and Red Dyed Diesel #2 Ultra Low Sulfur. The six (6) Super Districts are identified as Eureka, Sacramento, Fresno, Los Angeles, Barstow, and San Diego.

For the base price of Ethanol (E85) Fuel, the State will use the weekly price quoted in the OPIS Ethanol & Biodiesel Information Services Publication under the Key Renewable Fuels Regional Averages section for product description E-85 Racks, West Coast.

For purposes of this contract, the following racks will be used for the RBMP, CAR Cost Fee, LCFS Cost Fee, and E85 base price for the counties included in Super Districts B, C, E, and F:

Super
District
Caltrans
District
Combine
d
Market Base
OPIS
(Unleaded,
Diesel #2,
Diesel #2 with
Red Dye)
Market
Base E-85 Counties
B 3 and 4 Sacramento West Coast
Alameda, Butte, Colusa,
Contra Costa, El Dorado,
Glenn, Marin, Napa, Nevada,
Placer, San Francisco, San
Mateo, Santa Clara, Sierra,
Solano, Sonoma, Sacramento,
Sutter, Yolo, Yuba
C 6 and 10 Fresno West Coast
Alpine, Amador, Calaveras,
Fresno, Kern, Kings, Madera,
Mariposa, Merced, Tulare,
Alpine, San Joaquin,
Stanislaus, Tuolumne
E 8 and 9 Barstow West Coast Inyo, Mono, Riverside, San Bernardino,
F 11 and 12 San Diego West Coast Imperial, Orange, San Diego

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STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-23-91-02B
Contract User Instructions

Page 7 ends

If an OPIS publication is modified, the State reserves the right to re-establish the base price calculation method or cancel all or part of the contract without prejudice against any party to the contract.

RBMP, CAR Cost Fee, LCFS Cost Fee, and E85 base price will be based on OPIS data and will be posted daily by DGS-PD.

Cost Structure
Contract Composite Price for each fuel type shall be calculated according to the following table:

FUEL TYPE OPIS INDEX CONTRACT COMPOSITE PRICE
Unleaded Regular
Gasoline
“Time of Delivery” “Rack Average”

OPIS GROSS CARFG ETHANOL
(10.0%).

RBMP + CAR Cost fee + LCFS Cost
fee + Differential = Composite Price
Diesel #2 Ultra Low
Sulfur
Daily OPIS Closing Benchmark File

OPIS GROSS CARB ULTRA LOW
SULFUR DISTILLATE PRICES**
RACK AVERAGE.

RBMP + CAR Cost fee + LCFS Cost
fee + Differential = Composite Price
Red Dyed Diesel Ultra
Low Sulfur
OPIS Closing Benchmark File OPIS

GROSS CARB ULTRA LOW
SULFUR DISTILLATE PRICES**
Rack AVERAGE plus ($0.01/gal).

RBMP + CAR Cost fee + LCFS Cost
fee + Differential + .01 per gallon =
Composite Price
Ethanol (E85) OPIS Ethanol & BioDiesel Information
Services Publication under the Key
Renewable Fuels Regional Averages
section for product description E-85
Racks, West Coast.

RMBP + Differential = Composite Price
Differentials:

All Differential prices quoted shall be:

 Exempt from: Federal Excise Tax
 Exclusive of: State Sales Tax, Local Sales Tax, California Motor Vehicle Fuel Tax, Leaking Underground Storage Tank Tax, Oil Spill Liability Trust Fund Tax, CAR cost fee, LCFS cost fee, AB 32 Fees.

These taxes and fees shall be listed separately on invoices and shall not be a component of the differential price. Any and all charges, levies, and/or fees not listed above shall be a component of the differential price.

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STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-23-91-02B
Contract User Instructions

Page 8 ends

PUBLICATION POSTING
The DGS-PD tracks and monitors fuel charges. The DGS-PD will prepare fuel charge documents and email to the Contractors and all end users of the contract daily the RBMP, CAR Cost Fees, and LCFS Cost Fees for all fuels.

The Contractor shall forward a copy of the DGS-PD Daily Fuel Post to all delivery locations that have been invoiced for payment to substantiate the accuracy of the base pricing on the invoice. To request the Daily Fuel Post, complete Attachment D – Fuel Rate Information Request Form and send to:

[email protected] or [email protected]

SPECIFICATIONS
All products on Attachment A, Contract Pricing, must meet or exceed the specifications in following specification attachment:

Attachment E – State of California Bid Specifications:
 Gasoline, Unleaded Regular, Bid Specification Number 9130-6166A, dated 7/18/2022
 Diesel Fuel, Type 2-D, Bid Specification Number 9130-6166B, dated 7/18/2022  Ethanol (E85), Bid Specification Number 9130-6166C, dated 7/18/2022

CUSTOMER SERVICE
The Contractor will have a customer service unit that is dedicated to this contract. The customer service unit provides office and personnel resources for responding to inquiries, including telephone and email coverage weekdays during the hours of 8:00 a.m. - 5:00 p.m., PT.

The customer service unit shall be staffed with individuals that:
 Are trained in the requirements of this contract
 Have the authority to take administrative action to correct problems that may occur The Contractor’s customer service unit shall respond to all customer inquiries within one (1) business day of initial contact.

Contact Phone Email
Liz McKinley (714) 841-8877 [email protected]

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STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-23-91-02B
Contract User Instructions

Page 9 ends

PURCHASE EXECUTION
A. State Departments
1) Std. 65 Purchase Documents
State departments not transacting in FI$CAL must use the Purchasing Authority Purchase Order (Std. 65) for purchase execution. An electronic version of the Std. 65 is available at the Office of State Publishing web site (select STD Forms).

All Purchasing Authority Purchase Orders (Std. 65) must contain the following:
 Agency Order Number (Purchase Order Number)
 Ordering Agency Name
 Agency Billing Code
 Purchasing Authority Number
 Leveraged Procurement Number (Contract Number)
 Supplier Information (Contact Name, Address, Phone Number, Fax Number, E-mail)
 Line Item number
 Quantity
 Unit of Measure
 Commodity Code Number
 Product Description
 Unit Price
 Extension Price
 Tank Size*
 Tank Fitting Type*
*Attachment B – Delivery Locations may not be the most up to date listing for tank size and tank fitting type. In order to ensure accurate Minimum Order calculation and appropriate equipment at the time of delivery, please list these items on the purchase order.

The Contractor shall not accept incomplete orders from ordering agencies. 2) FI$CAL Purchase Documents
State departments transacting in FI$CAL will follow the FI$CAL procurement and contracting procedures.
3) Blanket Orders
The use of blanket purchase orders against this statewide contract are allowed.

Ordering agencies issuing blanket purchase orders must adhere to the following guidelines:

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STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-23-91-02B
Contract User Instructions

Page 10 ends

a) The order does not cross into different Fiscal Years. b) The order is only used for items on the contract.
c) The order does not exceed the contract period.
d) All orders placed against the blanket purchase order must be in writing. e) When funds are exhausted a new order is issued.
f) The order is issued only to one contract supplier.

B. Local Governmental Agencies
Local governmental agencies may use their own purchase document for purchase execution. The purchase documents must include the same data elements as listed above (Exception: Purchasing Authority Number and Billing Code which are used by State departments only).

MINIMUM ORDER
Minimum delivery quantity shall be 70 percent of tank capacity for below ground tanks and 60 percent of tank capacity for above ground tanks. Orders for less than the minimum order quantity shall be delivered at the contract price plus a “Premium” of not more than ten cents ($0.10) per gallon delivered. The contract allows for a two percent variance before the less than minimum fee applies. If the ordered amount meets the minimum order requirement but upon delivery the tank will not hold the minimum order quantity, the Contractor may charge the Premium for Less Than Minimum Delivery on the amount delivered.

Deliveries for less than the minimum order quantity required for “TANK TESTING” will not be purchased against the contract.

ORDERING PROCEDURE
Ordering agencies are to submit appropriate purchase documents directly to the Contractor via one of the following ordering methods:
 U.S. Mail
 Facsimile
 Email
The Contractor’s Order Placement Information is as follows:

ORDER PLACEMENT INFORMATION
U.S. Mail:

Pinnacle Petroleum Inc.
16651 Gemini Lane
Huntington Beach, Ca.
92647
Facsimile:
(714)841-8855
Email:
[email protected]

Page 14 of 23 ends

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-23-91-02B
Contract User Instructions

Page 11 ends

When using any of the ordering methods specified above, all State departments must conform to proper State procedures.

ORDER ACCEPTANCE
The Contractor shall accept orders from any ordering agency. The Contractor shall not accept purchase documents for this contract that:
 Are incomplete
 Contain non-contract items
 Contain non-contract terms and conditions
The Contractor must not refuse to accept orders from any ordering agency for any other reason without written authorization from the State Contract Administrator.

Contractor has the option to reject orders from CALFIRE during fire season.

ORDER RECEIPT ACKNOWLEDGEMENT
The Contractor will provide ordering agencies with an email or facsimile Order Receipt Acknowledgement within two (2) working days of receipt of purchase document. The Order Receipt Acknowledgement shall include the following information:
 Ordering agency name
 Agency order number (purchase order number)
 Purchase order total cost
 Total Quantity of Fuel Ordered in Gallons
 Anticipated delivery date

DELIVERY SCHEDULES
Delivery for orders placed against this contract shall be in accordance with the following:

A. Locations
Delivery shall be made to the specified locations listed on Attachment B – Delivery Locations for Super Districts B, C, E, and F. All deliveries made in a tank wagon must be metered. Deliveries are to be made to the location specified on the individual purchase order. Deliveries to remote locations may, by mutual agreement between the receiving location and the Contractor, be delivered on a regularly scheduled “keep full” basis, with no additional charges to the State.

B. Add, Delete or Change Delivery Locations
To add, delete or change delivery location(s), submit Attachment C – Delivery Location Addition/Change Request Form directly to the State Contract Administrator.

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STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-23-91-02B
Contract User Instructions

Page 12 ends

C. Delivery Equipment
Contractor will be required to make deliveries at the time specified in vehicles suitable for each individual location, and for the quantity of fuel ordered. These vehicles shall be equipped as required by applicable laws, rules or regulations with all components, such as connectors and hoses of the proper size, length, etc., necessary to successfully complete delivery. All delivery vehicles and/or trailers must have accurate metering equipment to enable state personnel to verify quantities delivered.

It is the responsibility of the Contractor to verify the proper connection and hose before the first delivery.

Contractor shall perform all deliveries to facilities in a safe and professional manor.

Contractor’s equipment shall be in good working order condition and all personnel shall be trained in safety measures to preclude accidents endangering personnel or property.

Many of the delivery locations are semi-remote and access may only be possible over narrow, winding, unpaved roads. These roads may often limit delivery to trucks without trailers and in some instances smaller than normal trucks may be required. A lack of familiarity with a delivery location will in no way relieve a contractor from their responsibility to fulfill the terms and conditions of the resulting contract.

D. Schedule
Delivery of ordered product shall be completed in full within three (3) working days after receipt of an order (ARO). Since receiving hours for each ordering agency will vary by facility, it will be the Contractor’s responsibility to check with each ordering agency for their specific delivery hours before delivery occurs.

The Contractor must notify the ordering agency within twelve (12) hours of scheduled delivery time, if delivery cannot be made within the time frame specified on the Order Receipt Acknowledgement.

The Contractor is requested to make deliveries in Los Angeles County, Orange County, San Bernardino Metropolitan Area, and San Diego Metropolitan Area during off-peak hours. Off-peak hours are Monday through Friday, 10:00 AM to 4:00 PM PT.

E. Security Requirements
Deliveries may be made to locations inside secure grounds that require prior clearances or special entry procedures for delivery drivers.

Security procedures may vary from facility to facility. The Contractor will be responsible for contacting the secure location for security procedures, hours of operation for deliveries and service, dress code, and other rules of delivery.

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STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-23-91-02B
Contract User Instructions

Page 13 ends

Deliveries that are delayed due to drivers not being cleared to enter secure grounds may be cause for contract default.

EMERGENCY/EXPEDITED ORDERS AND ADDITIONAL CHARGES
A. Urgent Deliveries:

Contractor shall make urgent deliveries during regular working hours for minimum delivery requirements within two (2) working days ARO at NO ADDITIONAL COST to the State or local agencies. Urgent deliveries are not anticipated to occur often and should be kept to a minimum by the ordering State or local agencies.

B. Emergency Deliveries: Deliveries requested outside the regular working hours of 8:00 a.m. to 5:00 p.m. and State observed holidays shall be considered an emergency.

Orders may be placed by telephone, followed by a purchase order sent to the Contractor by facsimile or US mail. Emergency delivery invoice must accompany the fuel invoice for payment of the emergency delivery fee. The emergency delivery charge shall not exceed $120.00 per delivery. Emergency Delivery fees are not applicable to late deliveries that occur outside of regular working hours or holidays.

C. Demurrage Charge: During normal delivery hours of 8:00 a.m. to 5:00 p.m. the Contractor’s truck shall be admitted to the delivery site within five (5) minutes of arrival (excluding security requirements). If the Contractor attempts to deliver fuel to a delivery site and the Contractor’s truck is detained beyond the five (5) minute grace period at the delivery site for reasons such as locked gates, unavailable receiving personnel, etc. caused by the ordering agency, the Contractor shall be entitled to Demurrage fee.

Demurrage time shall be invoiced separately and supported by appropriate documentation (delivery logs, contact names, etc.). The demurrage time invoice must accompany the fuel invoice for payment of the demurrage fee. The demurrage fee shall not exceed $2.50 per minute and not exceed $150.00 per delivery. Charges, if applicable, will be applied to the amount of time the Contractor’s truck was detained minus the five (5) minute grace period and not including time for security requirements.

D. Trip Charge: During normal delivery hours of 8:00 a.m. to 5:00 p.m., the Contractor’s truck, upon arrival, shall be admitted to the delivery site without delay. If the Contractor attempts to deliver fuel to a delivery site and is not admitted to the delivery site for reasons caused by the ordering agency the Contractor shall be paid a trip charge fee.

Trip charge time shall be invoiced separately and supported by appropriate documentation (agreed upon delivery time, delivery logs, contact names, etc.). A trip charge fee invoice must accompany the fuel invoice for payment of trip charge fee. The trip charge shall not exceed $250.00 per delivery.

E. Standing Time: The State shall be entitled to standing time for up to one (1) hour at no charge for the purposes of unloading. A maximum charge of $1.00 per minute shall be assessed for standing time in which the carrier’s equipment is detained through no fault of the carrier, in excess of the one free hour. Charged time shall be supported with the appropriate documents. For payment to be processed, the

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STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-23-91-02B
Contract User Instructions

Page 14 ends

standing time billing must accompany, on a separate invoice, the fuel billing. Start time shall begin when the carrier is ready to hook-up to the fuel tank. Each time shall conclude when carrier disconnects or is finished loading fuel into the tank.

F. Premium for Less Than Minimum Delivery: Minimum delivery quantity shall be 70 percent of tank capacity for below ground tanks and 60 percent of tank capacity for above ground tanks. The contract allows for a 2 percent variance before the fee applies. Deliveries for less than the minimum order quantity shall be delivered at the contract price plus a “PREMIUM” of not more than ten cents ($0.10) per gallon delivered. For payment to be processed, the Less Than Minimum Delivery Fee billing must accompany, on a separate invoice, the fuel billing. Deliveries for less than the minimum order quantity required for “TANK TESTING” will not be purchased against this contract. If ordered amount meets the minimum delivery requirement, but upon delivery, the tank will not hold the minimum delivery quantity, the Contractor may charge the Premium for Less Than Minimum Delivery on the amount delivered.

G. Late Delivery (Charged to the Contractor): The parties to this agreement acknowledge that the ordering agency shall incur actual damages should the Contractor fail to deliver the fuel as specified in the contract delivery requirements.

Late Delivery charges must be supported by appropriate documentation (delivery logs, contact names, etc.). It is agreed that the Contractor will pay the ordering agency twenty-five ($0.25) cents per gallon per order for late delivery of fuel, and the ordering agency will make an adjustment to be reflected on the invoice. Normal delivery working hours are 8:00 a.m. to 5:00 p.m. Monday through Friday, except State observed holidays. (The Late Delivery Fee is fixed at $0.25 per gallon).

H. Winterization: Winterization shall be available for purchase from the Contractor during the winter months which typically start the month of October through the month of April each contract year (may vary depending on location). The purchase of winterization shall be added to fuel authorized only by State of California Departments and participating local agencies at a maximum cost of five cents ($0.05) per gallon.

FREE ON BOARD (F.O.B.) DESTINATION
All prices are F.O.B. destination; freight prepaid by the Contractor, to the ordering agency’s receiving point. Responsibility and liability for loss or damage for all orders will remain with the Contractor until final inspection and acceptance, when all responsibility will pass to the ordering agency, except the responsibility for latent defects, fraud, and the warranty obligations.

BILL OF LADING
Contractor shall provide a Bill of Lading (BOL) with each fuel delivery.

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STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-23-91-02B
Contract User Instructions

Page 15 ends

SAFETY DATA SHEET
The Contractor shall provide a Safety Data Sheet for product(s) subject to Title 8 of the California Code of Regulations, Section 5194, Hazard Communication. The Safety Data Sheet is to be prepared and delivered in accordance with this Section.

CONTRACT ADMINISTRATION
Both the State and the Contractor have assigned contract administrators as the single points of contact for problem resolution and related contract issues.

Administrator
Information DGS-PD Pinnacle Petroleum Inc.

Contact Name: Amanda Lewis Liz McKinley
Telephone: (279) 946-7876 (714) 841-8877
Facsimile: NA (714)841-8855
Email: [email protected] [email protected] Address: DGS/Procurement Division
Attn: AMANDA LEWIS
707 Third Street, 2nd Floor, MS 201
West Sacramento, CA 95605
Pinnacle Petroleum Inc.

Attn: LIZ MCKINLEY
16651 Gemini Lane
Huntington Beach CA 92647

RANDOM SAMPLE COMPLIANCE REVIEW
The State has the option of randomly sampling offered products from any order to ensure compliance to contract requirements. Any products failing random sample review will be replaced by the Contractor free of charge and re-evaluated by the State.

The State reserves the right to reject non-compliant fuel. If the test analysis of sampled fuel indicates non-compliance, the Contractor shall be responsible for all costs related to the test analysis, removal, and disposal of non-compliant fuel from affected site storage tanks. Contractor may also be liable for any equipment damaged as a result of noncompliant fuel.

PRODUCT RECALL PROCEDURES
The Contractor shall provide product recall notification, regardless of level, in writing to the State Contract Administrator and each ordering agency through the most expedient method possible. The notices, at a minimum, shall include a complete product description and/or identification, contract number, delivery order number and disposition instructions.

The Contractor shall issue replacement of product or credit for any product removed or recalled. Each ordering agency shall have the option of accepting either replacement product or credit in exchange for recalled/removed products.

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STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-23-91-02B
Contract User Instructions

Page 16 ends

INVOICING
Ordering agencies may require separate invoicing, as specified by each ordering agency.

Invoices will contain the following information:
 Contractor’s name, address, and telephone number
 Contract Number
 Agency Order Number (Purchase Order Number)
 Line-Item Number
 Quantity purchased
 Contract Unit Price and Extension
 State sales and/or use tax
 Prompt payment discounts/cash discounts, if applicable  Totals for each order
Invoice prices shall be itemized showing the RBMP, CAR Cost fee, LCFS Cost fee, the Differential, and Additional Charges, (region base market price + differential) per gallon, Extension Price, and appropriate taxes and fees.

Invoices and payments shall be for net metered gallons delivered. Contractor must charge the agency for net metered gallons delivered only. Contractor shall provide with invoice a copy of a receipt of gallons delivered. Additionally, a copy of the “Bill of Lading” from the fuel terminal shall accompany all invoices for all deliveries.

The Contractor must obtain prior approval from the DGS contract administrator before adding and/or modifying any new changes to the agency invoice.

State Departments are Federal Excise Tax exempt. DGS-PD will be responsible for furnishing all applicable exception certificates upon request from the Contractor. Local agencies shall be responsible for furnishing their own applicable exception certificates upon request from the contractor.

The State’s obligation to make payment pursuant to the contract is subject to availability of appropriated funds. Receipt of a Purchasing Authority Purchase Order (STD. 65) or Purchase Order in FI$Cal under this contract is proof of encumbered funds for that order.

PAYMENT
A. Terms
Payment terms for this contract are net forty-five (45) days. Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927, et seq. Unless expressly exempted by statute, the Act requires State departments to pay properly submitted, undisputed invoices not more than fortyfive (45) days after the date of acceptance of goods, performance of services, or receipt of an undisputed invoice, whichever is later.

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STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-23-91-02B
Contract User Instructions

Page 17 ends

B. CAL-Card Use
Use of the CAL-Card for payment of invoices is not allowed under this statewide contract.

C. Payee Data Record
Each State department’s accounting office must have a copy of the Contractor’s Payee Data Record (Std. 204) in order to process payments. State departments should forward a copy of the Std. 204 to their accounting offices. Without the Std. 204, payment may be unnecessarily delayed. State departments should contact the Contractor for copies of the Payee Data Record.

CALIFORNIA SELLER’S PERMIT
The California seller permit number for the Contractor is listed below. Ordering Agencies can verify that permits are currently valid at the following website: www.cdtfa.ca.gov.

State departments must adhere to the file documentation identified in the State Contracting Manual Volume 2.

Contractor Name Seller Permit #
Pinnacle Petroleum 99-661168

RECYCLED CONTENT
There is no recycled content associated with this contract.

SB PARTICIPATION
The Small Business (SB) certification and percentage for the Contractor and subcontractor are listed below. State departments can verify that the certifications are currently valid at the following website: www.caleprocure.ca.gov
Name
Prime or
Subcontract
or
OSDS
Certification
#
SB
Percent
(%)
First Fuel Subcontractor 2005329 25%
The Contractor will meet the contract SB participation percentages as follows:

State departments must identify subcontractors on individual purchase documents whenever subcontractors are used.

The Contractor has committed to SB participation at total statewide contract levels of 25 percent, respectively.

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STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-23-91-02B
Contract User Instructions

Page 18 ends

Individual orders may have no applicable participation or may have participation greater than that of the total contract commitment. Ordering agencies must verify the participation amount with the Contractor. The exact participation percentage levels for each purchase order will be determined on an order-by-order basis in cooperation with the Contractor prior to submittal of a Purchasing Authority Purchase Order (STD 65).

The DGS-PD, as the awarding department, has assessed the Contractor and subcontractor certifications and CUF during the solicitation evaluation process. As a result, when executing purchase documents pursuant to this contract it is not necessary for State departments operating under statewide contract purchasing authority to request the completion of a Bidder Declaration document or perform additional CUF analysis. The department should make a notation of this within their procurement file.

Any irregularities or concerns regarding prime or SB/DVBE sub-contractor responsibilities are to be immediately documented and reported to the State Contract Administrator for further investigation. Information provided to the State Contract Administrator includes, but is not limited to:
 Copy of executed purchase document
 Value-added service description
 Work performance issue or concern
 State department contact name, email, and phone number State departments may request from the Contractor a monthly report providing the SB participation levels on purchase orders.

BIDDER DECLARATION/COMMERCIALLY USEFUL FUNCTION (CUF)

CERTIFICATIONS
The DGS-PD, as the awarding department, has assessed the Contractor and subcontractor certifications, (i.e. Darfur, Russian Sanctions, SB/DVBE, etc.), Bidder Declaration, and CUF during the solicitation evaluation process. Consequently, when executing purchase documents pursuant to this contract, it is not necessary for State departments operating under statewide contract purchasing authority to request the completion of State required certifications, a Bidder Declaration document, or perform additional CUF analysis. The State department should make a notation of this within their procurement file.

Exception: It is the responsibility of ordering departments to confirm CUF when valueadded services are acquired by an ordering department and performed by certified SB/DVBE subcontractors consistent with commitments identified in the table above.

ATTACHMENTS
Attachment A – Contract Pricing
Attachment B – Delivery Locations (Super Districts B, C , E, and F) Attachment C – Delivery Location Addition/Change Request Form Attachment D – Fuel Rate Information Request Form

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STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-23-91-02B
Contract User Instructions

Page 19 ends

Page 23 of 23 ends

Staff Report
Date: October 10, 2023
To: City Council
From: Valerie J. Barone, City Manager
Reviewed by: William Tarbox, Director of Public Works
Reviewed by: Craig Blythe, Administrative Services Manager Prepared by: Jeff Rayos, Senior Administrative Analyst
[email protected]
(925) 671-3446
Subject: Considering the adoption of a Resolution accepting and appropriating grant funding from the California Department of Resources Recycling and Recovery Used Oil Payment
Program (CalRecycle) in the amount of $71,223 for the Oil Payment Program, Project No. 2327.

CEQA: Not a project pursuant to CEQA Guidelines Section 15060(c)(2), 15061(b)(3), 15262, and/or 15378.

Report in Brief
The City of Concord is the recipient of FY2020, FY2022, and FY2023 California Department of Resources Recycling and Recovery (CalRecycle) funding in the cumulative amount of $71,223. This funding is part of CalRecycle’s Used Oil Payment Program which was developed to support local governments in establishing collection programs for used motor oil. These funds allow municipalities to assist and encourage citizens to properly dispose of used oil and used oil filters by providing public outreach and education about collection facilities and safe practices, thereby significantly reducing contamination of the environment.

Recommended Action
Adopt a Resolution accepting and appropriating grant funding from the California Department of Resources Recycling and Recovery Used Oil Payment Program (CalRecycle) in the amount of $71,223 for the Oil Payment Program, Project No. 2327.

4.e

Page 1 of 8 ends

City Council Agenda Report
Agenda Item No. 4.e
October 10, 2023
Background
As part of the City’s National Pollutant Discharge Elimination System (NPDES) permit conditions, Concord is required to implement a comprehensive Stormwater Management Plan of Best Management Practices including used oil capture, collection and recycling. The California Department of Resources Recycling and Recovery (CalRecycle) provides funding to local governments for establishing collection programs to keep used oil from polluting the environment.

On April 5, 2016, the City Council adopted Resolution No.16-6 approving the submittal of applications to CalRecycle’s Oil Payment Program. The City of Concord’s request for FY2020 ($34,919), FY2022 ($17,418), and FY2023 ($18,886) funding was approved and funds in the cumulative amount of $71,223 were awarded. These funds will be used to continue used oil programs including free curbside pickup for Concord residents.

Analysis
The grant funds fully fund the oil collection program. Funds for 2021 were accepted and appropriated in December 2021. The City received grant funds for FY2020, FY2022, and FY2023. With Council approval, the funds will be accepted and appropriated to the oil collection program, Project No. 2327.

Mt. Diablo Resource Recovery (MDRR) provides used oil collection to residents of Concord as well as other Contra Costa City’s they serve. Funds received by Concord from CalRecycle are only expended on used oil collection efforts in Concord. Residents order the oil collection service by contacting MDRR at (925) 682-9113. A free 6-quart used motor oil collection container and sealable plastic bag for the oil filter is delivered.

When the container is full and the oil filter is sealed in the plastic bag, residents call MDRR to schedule a free curbside pickup. During curbside pickup, the bag and oil collection container are collected then exchanged for a new container to continue the recycling process.

Environmental Determination
This activity does not constitute a “project” within the meaning of CEQA Guidelines Section 15060(c)(2) or CEQA Guidelines Section 15378, because there is no potential that it will result in a direct or reasonably foreseeable indirect physical change in the environment and 15262 since the activity involves only feasibility and planning for possible future actions. Even if the activity does comprise a project for CEQA analysis, it falls within the “common sense” CEQA exemption set forth in CEQA Guidelines Section 15061(b)(3), excluding projects where “it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” No unusual circumstances exist and none of the exceptions under CEQA Guidelines Section 15300.2 apply. Individual projects will undergo CEQA analysis as necessary.

Financial Impact
Grant funding revenue in the amount $71,223 will be deposited to Project No. 2327.

Page 2 of 8 ends

City Council Agenda Report
Agenda Item No. 4.e
October 10, 2023
Public Contact
The City Council Agenda was posted.

Attachment

1. Resolution Accepting and Appropriating Grant Funding – Oil Payment Program

Page 3 of 8 ends

Res. No. 23-XX 1

BEFORE THE CITY COUNCIL OF THE CITY OF CONCORD

COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA
A Resolution Accepting and Appropriating Grant
Funding from the California Department of
Resources Recycling and Recovery Used Oil
Payment Program (CalRecycle) in the amount of
$71,223 for the Oil Payment Program, Project No.
2327
Resolution No. 23-XX
/
WHEREAS, the San Francisco Regional Water Quality Control Board has issued the City of Concord a National Pollutant Discharge Elimination System (NPDES) Stormwater Permit number CA0029912 on October 14, 2009, which requires completion of hundreds of Best Management Practices to reduce pollution, including used motor oil, in urban stormwater runoff to the maximum extent practicable; and
WHEREAS, one of the most effective ways to prevent used motor oil from polluting local waterways is to offer a residential collection program where self-help oil changers can have oil picked up at their residence free of charge; and
WHEREAS, the people of the State of California have enacted the California Oil Recycling Enhancement Act that provides for a Used Oil Payment Plan to eligible cities and counties to fund local used oil collection programs that encourage recycling of used oil; and WHEREAS, the City Council adopted Resolution 16-6 on April 5, 2016, to authorize submittal of an application for grant funding under the Used Oil Payment Plan; and WHEREAS, the City of Concord has received funding in the aggregate amount of $71,223 under the California Department of Resources Recycling and Recovery Oil Payment Program for FY 2019- 20 ($34,919), FY 2021-22 ($17,418), and FY 2022-23 ($18,886).

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CONCORD DOES RESOLVE AS FOLLOWS:

Section 1. This activity does not constitute a “project” within the meaning of CEQA Attachment 1

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Res. No. 23-XX 2
Guidelines Section 15060(c)(2) or CEQA Guidelines Section 15378, because there is no potential that it will result in a direct or reasonably foreseeable indirect physical change in the environment and 15262 since the activity involves only feasibility and planning for possible future actions. Even if the activity does comprise a project for CEQA analysis, it falls within the “common sense” CEQA exemption set forth in CEQA Guidelines Section 15061(b)(3), excluding projects where “it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” No unusual circumstances exist and none of the exceptions under CEQA Guidelines Section 15300.2 apply. Individual projects will undergo CEQA analysis as necessary.

Section 2. Accept the grant funding in the aggregate amount of $71,223 from the California Department of Resources Recycling and Recovery (CalRecycle) for the Used Oil Payment Program (OPP), FY 2019- 20 ($34,919), Fiscal Year 2021- 22 ($17,418) and Fiscal Year 2020-23 (18,886).

Section 3. Allocate and appropriate the CalRecycle OPP funding to City of Concord Oil Payment Program, Project No. 2327.

Section 4. Authorize the Public Works Director, or his designated representative, to execute all the necessary documents, subject to City Attorney approval.

Section 5. This resolution shall become effective immediately upon its passage and adoption. //
//
//
//
//
//
//
//

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Res. No. 23-XX 3
PASSED AND ADOPTED by the City Council of the City of Concord on October 10, 2023, by the following vote:

Joelle Fockler, MMC
City Clerk
APPROVED AS TO FORM:

Susanne Meyer Brown
City Attorney

Page 6 of 8 ends

Mayor and Councilmembers,
The following summarizes Councilmember questions and staff responses related to agenda items 4.b,

4.e, and 4.g:

Benched Correspondence
Agenda Item Nos. 4.b, 4.e, and 4.g
October 10, 2023

Page 7 of 8 ends

4.g Appropriating funds from the CalRecycle Beverage Container Payment Program.

Regards,
-Justin
Justin Ezell
Assistant City Manager
City of Concord
(925) 671-3155
[email protected]
Sign up here to subscribe to our City News updates

Page 8 of 8 ends

Staff Report
Date: October 10, 2023
To: City Council
From: Valerie J. Barone, City Manager
Reviewed by: William Tarbox, Director of Public Works
Prepared by: Kit P. Jory Sr., Parks Division Manager
[email protected]
(925) 671-3385
Subject: Considering approval of a Professional Services Agreement with PlanIT Geo, Inc. in the not-to-exceed amount of $249,024 (base agreement of $226,385 plus staff authority to spend up to a 10% contingency of $22,639) to conduct a Citywide Tree Inventory, Tree Maintenance Plan, and deploy Tree
Management Software; and authorizing the City Manager to execute the agreement in a form acceptable to the City
Attorney. (Measure V Funds)
CEQA: Not a project/exempt pursuant to Public Resources Code Section 21065, CEQA Guidelines Sections 15060(c)(2), 15273, and/or 15378.

Report in Brief
The City’s urban forest consists of an unknown number of street, park, and other public trees. The condition, location and maintenance needs of the City’s trees are not currently consistently documented and known to the City staff. The City is in need of a Citywide Tree Inventory and Tree Maintenance Plan. To support both efforts the City needs Tree Management Software.

Recommended Action
Approve a Professional Services Agreement with PlanIT Geo, Inc. in the not-to-exceed amount of $249,024 (base agreement of $226,385 plus staff authority to spend up to a 10% contingency of $22,639) to conduct a Citywide Tree Inventory, Tree Maintenance Plan, and Tree Management Software; and authorize the City Manager to execute the agreement in a

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form acceptable to the City Attorney, and make the CEQA determinations as provided in this staff report.

Background
As part of the mid-year budget adjustments on April 4, 2023, the City Council approved Project No. 2673, Urban Forest Infrastructure Project. The project was created based on the extent of impact to public safety that was caused by tree failures due to winter storms between December 2022 and April 2023. During this period, the City was subjected to an abnormally wet and extended winter storm season that resulted in over 194 individual tree failures, several hundreds of calls for service, and the dedication of almost all of Public Works resources to storm response and clean-up for multiple months. This negatively impacted public safety, the right-of-way, and traffic. During these storm events, staff became aware that their ability to efficiently respond to and address the negative impacts of the tree failures was reduced by the lack of an accurate tree inventory and no City maintained tree management software.

Analysis
Approval of the Professional Services Agreement will enable staff to work with PlanIT Geo, Inc., to execute Project No. 2673, Urban Forest Infrastructure Project includes the following three major elements: development of a citywide tree inventory, development of a tree maintenance plan, and the purchase and deployment of TreePlotter (tree management software platform). Each is described in more detail below:

Citywide Tree Inventory
An accurate Tree Inventory is essential to understanding the benefits, values, and needs of the urban forest. It is also essential to identify immediate and obvious hazards that create risk during seasonal storm conditions. Because there was not an accurate Tree Inventory in place during the recent past winter storms, it was difficult for staff to respond to tree-related issues with efficiency and to properly prioritize emergency response efforts. This lack of inventory also complicated staff’s ability to identify who was responsible for follow-up maintenance and what level of maintenance work was needed.

Tree Maintenance Plan
Without a Tree Maintenance Plan, the City has been in a reactionary mode of tree maintenance for several years. Current maintenance activities are primarily driven by requests for service, most commonly being made after a tree has already failed. By drafting a Tree Maintenance Plan using a current tree inventory, current tree conditions, and best management practices; tree maintenance can be transitioned from mostly reactionary to a mostly proactive mode of service. This allows staff to address obvious hazards and maintenance need prior to failures. Staff will also be able to administer funds that are budgeted for tree maintenance activities in a more effective manner, as industry studies have shown that it is more cost efficient to

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preserve and maintain trees before they fail versus responding to trees after failure.

These efforts will ultimately result in a healthier urban forest.

TreePlotter Tree Management Software
A Tree Management software platform will adequately inform maintenance need, responsibility, and guide maintenance activities. It will also provide a dynamic platform to engage with the public on the value of the City’s Urban Forest and provide documentation for tree maintenance activities.

Project Timing
Proposed timing for the Project is approximately 9 months. Staff expects the City-wide Tree Inventory to begin November 2023 and conclude in May 2024, however this timing could be delayed if we experience another heavy storm season. The Tree Maintenance Plan is deliverable for staff review by May 2024. The deployment of the TreePlotter Tree Management Software platform will be concurrent with the City-wide Tree Inventory. Full implementation, staff training, and public outreach on TreePlotter will take place from February 2024 to May 2024. Software support through June 2029 is included in the consultant’s contract. Final reports and conclusions are due June 2024.

Procurement Process
Staff issued a Request for Proposal (RFP) to select a consultant to provide professional services on July 12, 2023. The RFP was advertised on the City’s Procurement Website and was sent to several well-known industry leaders in this field. Four (4) proposals were received, which were reviewed and ranked by Public Works staff based on set criteria. Ranking factors were as follows: A) Completeness of response (Pass/Fail), B) Cost – 10 points, C) Description of proposed services – 55 points, D) Implementation plan and schedule – 15 points, E) Relevant experience – 15 points, and F) References – 5 points. Based on the analysis of the proposals, interviews, and references; PlanIT Geo, Inc. was selected as the most qualified firm to provide professional consulting services for Urban Forestry Infrastructure Project (Project No. 2673).

Financial Impact
The total, not to exceed, budget for this project is $249,024, with funding coming from the Urban Forest Infrastructure Project (Project No. 2673). The project is funded by Measure V Funds.

Environmental Determination
This is not a “project” under and/or is exempt from California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21065, CEQA Guidelines Sections 15060(c)(2), 15273, and/or 15378. This determination reflects the City’s independent judgement and analysis.

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Public Contact
The City Council Agenda was posted.

Attachment

1. Professional Services Agreement with PlanIT Geo, Inc., with Exhibit A – Scope of Services

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AGREEMENT FOR PROFESSIONAL SERVICES
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Attachment 1
THIS AGREEMENT ("Agreement") is entered into on September 26, 2023 between the City of Concord, a California municipal corporation, ("CITY") and PlanIT Geo Inc., PO Box 1334, Wheat Ridge, Colorado, 80034 (“CONSULTANT”).

THE PARTIES ENTER THIS AGREEMENT based upon the following facts, understandings and intentions:

The CITY desires to contract with CONSULTANT to provide the professional services described in Section 2 of this Agreement, upon the terms and conditions hereinafter set forth.

NOW, THEREFORE, IN CONSIDERATION of the mutual covenants and promises of the parties herein contained, the parties hereto agree as follows:

1. TERM. This Agreement shall commence on October 1, 2023 and expire on September 31, 2028.

A. Extension of Term. Upon mutual written agreement by the parties, the term of this Agreement may be extended for two (2) additional period(s) of one (1) year(s) each commencing upon the expiration of the initial or extended term, subject to the same terms and conditions of this Agreement.

CONSULTANT shall give written notice of its request for extension of the term of the Agreement to the City’s Authorized Representative, as identified in Section 4 below, at least thirty (30) days prior to expiration of the initial or extended term. The extension(s) of the term of this Agreement shall be subject to a review of CONSULTANT’S performance in accordance with the terms and conditions of this Agreement and shall be subject to City approval. Such extension of time shall be in writing by a duly executed Amendment to this Agreement.

2. SCOPE OF SERVICES. Subject to such policy direction and approvals provided by the CITY's Authorized Representative, CONSULTANT shall perform the services described in detail in Exhibit A, Scope of Services. CITY retains all rights of approval and discretion with respect to the projects and undertakings contemplated by this Agreement.

3. PAYMENT. The compensation to be paid to CONSULTANT including payment for professional services, contingency (10%), and reimbursable expenses, shall be at the rate and schedules in detail in Exhibit A. However, shall in no event shall the amount CITY pays CONSULTANT exceed two hundred forty-nine thousand, twenty-four dollars ($249,023) for the term of this Agreement. Any

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Concord City CouncilOctober 10, 2023

Concord City Council
October 10, 2023