Corona City Council
August 6, 2025

FINANCIAL IMPACT:

The approval of the recommended actions totals $186,485.62, which includes an additional appropriation request of $9,637.62 from the General Fund 110 to offset the increased cost associated with the additional 1,477 acres added to the agreement, as well as the adjusted cost based on the prior year’s statewide fire activity. The remaining $176,848 is already available and budgeted in the General Fund 110 and Measure X Fund 120 within the Fire Department’s operating budget to cover the balance.

The total cost of $186,485.62 for FY 2026 will be funded as follows:

Fund Available Appropriation Total
General Fund 110 114,000.00
-

114,000.00
Measure X Fund
120 62,848.00 -

62,848.00
General Fund 110 -

9,637.62

9,637.62
Total $ 176,848.00 $
9,637.62
$
186,485.62
ENVIRONMENTAL ANALYSIS:

This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This action merely approves an agreement, and there is no possibility that approving the recommended action will have a significant effect on the environment.

PREPARED BY: JUSTIN MCGOUGH, DEPUTY FIRE CHIEF
REVIEWED BY: BRIAN YOUNG, FIRE CHIEF
ATTACHMENTS:

1. Exhibit 1 – Cooperative Fire Programs Local Responsibility Area Wildland Protection Reimbursement Agreement

2. Exhibit 2 - Wildland Protection Agreement Map

3. Exhibit 3 - Wildland Operating Plan

STATE OF CALIFORNIA

COOPERATIVE FIRE PROGRAMS

LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION

REIMBURSEMENT AGREEMENT
LG-W REV 8/2024
AGREEMENT NUMBER 3CA07268
REGISTRATION NUMBER:

1. This Agreement is entered into between the State Agency and the Local Agency named below:

STATE AGENCY'S NAME
California Department of Forestry and Fire Protection – (CAL FIRE) LOCAL AGENCY’S NAME
City of Corona

2. The term of this Agreement is: July 1, 2025 through June 30, 2026

3. The maximum amount of this Agreement is: $ 186,485.62 One hundred eighty six thousand, four hundred eighty five dollars and sixty two cents

4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.

Exhibit A – Scope of Work – Includes page 2 (contact page) in count for Exhibit A 2 pages Exhibit B – Budget Detail and Payment Provisions 2 pages Exhibit C* – General Terms and Conditions; DGS GTC Version: 04/2017 0 pages Exhibit D – Special Terms and Conditions (Attached hereto as part of this Agreement) 1 pages Exhibit E – Additional Provisions pages
*Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this Agreement as if attached hereto.

General Terms and Conditions can be viewed at: http://www.dgs.ca.gov/ols IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

LOCAL AGENCY California Department of General
Services Use Only LOCAL AGENCY’S NAME
City of Corona
BY (Authorized Signature) DATE SIGNED(Do not type)


PRINTED NAME AND TITLE OF PERSON SIGNING
Jacob Ellis, City Manager

ADDRESS
400 S. Vicentia St. Ste. 315, Corona, CA 92882

STATE OF CALIFORNIA

AGENCY NAME
California Department of Forestry and Fire Protection
BY (Authorized Signature) DATE SIGNED(Do not type)


PRINTED NAME AND TITLE OF PERSON SIGNING
Matthew Sully, Deputy Director, Cooperative Fire Protection ADDRESS P.O. Box 944246, Sacramento, CA 94244-2460
13

Contractor Name: City of Corona
Contract No: 3CA07268
- 2 -

EXHIBIT A

COOPERATIVE FIRE PROGRAMS

AGREEMENT FOR PROTECTION OF WILDLANDS WITHIN LOCAL AGENCY RESPONSIBILITY AREA

1. The project representatives during the term of this Agreement will be:

CAL FIRE Unit Chief: Local Agency: City of Corona
Name: Bill Weiser Name: Jacob Ellis
Phone: 951-940-6900 Phone: 951-736-2371
Fax: 951-940-6910 Fax: NA
All required correspondence shall be sent through U.S. Postal Service by certified mail and directed to:

CAL FIRE Unit Chief: Bill Wesier Local Agency: City of Corona Section/Unit: Riverside unit Section/Unit: City Manager Attention: Scott Lane Attention: Jacob Ellis
Address: 210 W. San Jacinto Av Address: 400 S. Vicentia Av. #315 Phone: 951-940-6900 Phone: 951-736-2371
Fax: 951-940-6910 Fax: NA
Send an additional copy of all correspondence to:

CAL FIRE
Cooperative Fire Services
P.O. Box 944246
Sacramento, CA 94244-2460

2. AUTHORIZATION
This Agreement is entered into this 1 day of July, 2025, by and between the State of California, hereinafter called STATE and City of Corona, County of Riverside, State of California, hereinafter called Local Agency through its duly authorized officers. As used herein, Director shall mean Director of the California Department of Forestry and Fire Protection (CAL FIRE). Where the standard clauses for example in Exhibit C, use the word “Contractor” that word shall mean LOCAL AGENCY as LOCAL AGENCY is used in this Agreement.

Section 4142 of the Public Resources Code provides that the Director may enter into cooperative Agreements with local jurisdictions for the purpose of providing wildland fire protection.

3. SCOPE OF WORK
LOCAL AGENCY has the responsibility for protection of life, property, and wildland areas comprising 3355 acres of land as indicated on the map included under Exhibit E and desires to contract with the STATE to provide wildland fire protection to said area.

STATE has the ability to provide wildland fire protection for said area, of the type and degree, which it now provides on adjacent State Responsibility Areas.

Contractor Name: City of Corona
Contract No: 3CA07268
- 3 -

4. SERVICES BY STATE
A. STATE shall provide wildland fire protection for the areas defined in the above section.

B. For those areas, which are adjacent to State Responsibility Area, STATE will provide wildland fire protection at the same level of service it now provides on adjacent State Responsibility Area.

C. For those areas (islands), which are not adjacent to State Responsibility Area, the wildland fire protection provided by the STATE will be limited to those resources identified in the preplanned wildland response for the respective area. Any resources beyond those specified in the preplanned wildland response are assistance by hire and the financial responsibility of the LOCAL AGENCY.

5. ADMINISTRATION
A. LOCAL AGENCY agrees that STATE may dispatch fire protection resources available under this Agreement to other areas of the state when needed at the sole discretion of STATE.

B. STATE response will be subject to availability of resources.

C. Incident Management within the contract area shall conform to current Incident Command System criteria for Unified Command.

D. STATE and LOCAL AGENCY shall, through established dispatch procedures, immediately notify each other of any fire incident within the contract area.

6. MUTUAL AID
LOCAL AGENCY shall provide mutual aid response into the contract area for wildfires. Structural fire protection remains the jurisdictional and financial responsibility of LOCAL AGENCY.

7. ENTIRE AGREEMENT
This Agreement contains the whole Agreement between the parties. It cancels and supersedes any previous Agreement for the same or similar services.

Contractor Name: City of Corona
Contract No: 3CA07268
- 4 -

EXHIBIT B

BUDGET DETAIL, INVOICING, PAYMENT AND RECONCILIATION

1. Invoicing and Payment:

A. LOCAL AGENCY shall pay STATE for providing said protection at the rate of 50.18 per acre, plus an 10.77% administrative charge for a total of $186,485.62 upon presentation of an invoice by STATE. The rate per acre and administrative charge will be calculated by STATE prior to January 1, of each year and annually thereafter, for the succeeding fiscal year subject to approval by LOCAL AGENCY. This Agreement shall be amended each fiscal year to reflect new rates.

B. STATE shall provide thirty (30) day written notice to LOCAL AGENCY of the cost per acre and the administrative charge to be assessed for each subsequent fiscal year during the term of this Agreement; LOCAL AGENCY shall have thirty (30) days to approve said rate; if written approval is not received by STATE within said period, STATE’s obligations hereunder shall terminate; LOCAL AGENCY shall be liable for all amounts due up to and including the date of such termination.

C. To minimize the need for reconciliation payment is expected in full after the LOCAL AGENCY receives the STATE invoice. Payments made by the LOCAL AGENCY will cover the protection rate per acre and the administrative charge for the protection services rendered by STATE and including any other costs as provided herein, giving credit for all payments made by LOCAL AGENCY and claiming the balance due to STATE, if any, or refunding to LOCAL AGENCY the amount of any overpayment.

2. Budget Contingency Clause
A. If the LOCAL AGENCY’s governing authority does not appropriate sufficient funds for the current year or any subsequent years covered under this Agreement, which results in an inability to pay the STATE for the services specified in this Agreement, the LOCAL AGENCY shall promptly notify the STATE and this Agreement will terminate pursuant to the notice periods required herein.

B. If funding for any fiscal year is reduced or deleted by the LOCAL AGENCY for purposes of this program, the LOCAL AGENCY shall promptly notify the STATE, and the STATE shall have the option to either cancel this Agreement with no liability occurring to the STATE, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced amount, pursuant to the notice terms herein
C. If the STATE Budget Act does not appropriate sufficient funds to provide the services for the current year or any subsequent years covered under this Agreement, which results in an inability to provide the services specified in this Agreement to the LOCAL AGENCY, the STATE shall promptly notify the LOCAL AGENCY, and this Agreement will terminate pursuant to the notice periods required herein.

Contractor Name: City of Corona
Contract No: 3CA07268
- 5 -
D. If funding for any fiscal year is reduced or deleted by the STATE Budget Act for purposes of this program, the STATE shall promptly notify the LOCAL AGENCY, and the LOCAL AGENCY shall have the option to either cancel this Agreement with no liability occurring to the LOCAL AGENCY, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced services, pursuant to the notice terms herein.

E. Notwithstanding the foregoing provisions in paragraphs A and B above, the LOCAL AGENCY shall remain responsible for payment for all services actually rendered by the STATE under this Agreement regardless of LOCAL AGENCY funding being reduced, deleted or not otherwise appropriated for this program. The LOCAL AGENCY shall promptly notify the STATE in writing of any budgetary changes that would impact this Agreement.

F. LOCAL AGENCY and STATE agree that this Budget Contingency Clause shall not relieve or excuse either party from its obligation(s) to provide timely notice as may be required elsewhere in this Agreement.

Contractor Name: City of Corona
Contract No: 3CA07268
- 6 -

EXHIBIT D

SPECIAL TERMS AND CONDITIONS

1. Cancellation
Failure of either party to meet any of the terms and conditions of this Agreement, including nonpayment of monies due hereunder, shall be cause for the termination of this Agreement; such termination shall become effective upon written receipt of 30 day notice of cancellation.

2. Audit
If the Agreement is over $10,000, the parties shall, in accordance with Government Code Section 10532, be subject to examination and audit of the State Auditor General for a period of three (3) years after final payment under the Agreement. Examination and audit shall be confined to those matters connected with performance of the Agreement including, but not limited to, cost of administering the Agreement The Contractor warrants by execution of this Agreement, that no person or selling agency has been employed or retained to solicit or secure this Agreement upon Agreement or understanding.

3. Operating Plan
Prior to April 1 of each year, STATE and LOCAL AGENCY shall establish a joint Operating Plan for the contract area, which shall be attached after Exhibit E. If LOCAL AGENCY received its structural fire protection from another local agency, the local agency providing the structural fire protection must be party to the Operating Plan.

4. Extension of Agreement
Unless there is written notice by LOCAL AGENCY to terminate this Agreement STATE shall extend this Agreement for a single one-year period from the original termination date. The cost of services provided by STATE during the extended period shall be based upon the rates published for the fiscal year in which the extended period falls had a new Agreement been entered into.

5. Modification
This Agreement may be amended at any time by written mutual consent of the parties hereto.

6. Indemnification
Each party, to the extent permitted by law, agrees to indemnify and hold harmless the other party, its officers, agents, and employees from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the indemnifying party.

Contractor Name: City of Corona
Contract No: 3CA07268
- 7 -

EXHIBIT E

ADDITIONAL PROVISIONS
Attachments
Budget Plan
Topographic Map
Operating Plan
Annual Report

City of Corona
3CA07268
Page #: 8
39020

AND THE CITY/TOWN OF A LOCAL AGENCY
Number of Acres 3355
General Fund Reimbursement $ 19.69 $ 66,059.95
Unit Budget $ 30.49 $ 102,293.95
Sub-Total $ 168,353.90
Admin Rate 10.77% $ 18,131.72
Total Protection Cost $ 186,485.62
FOR THE 2025/2026 FISCAL YEAR

LOCAL RESPONSIBILITY AREA (LRA) WILDLAND PROTECTION REIMBURSEMENT AGREEMENT Program Cost Account (PCA #)
Contract Name:

Contract #:

Comments Section:

AGREEMENT COST CALCULATIONS:

THIS IS THE BUDGET PLAN FOR THE LOCAL RESPONSIBILITY AREA (LRA)

WILDLAND FIRE PROTECTION REIMBURSEMENT AGREEMENT BETWEEN THE

STATE OF CALIFORNIA, DEPARTMENT OF FORESTRY & FIRE PROTECTION (CAL FIRE) Corona

City of Corona City of Corona
Wildland Protection Agreement (WPA) Wildland Protection Agreement (WPA) 0 Map by FireGIS - JVeik - June 18, 20250.75 1.5 3
Miles
µ
Contract Acres: 3,355
Fiscal Year: 2025/2026
City of Corona Boundary
City of Corona WPA
City Boundary
Responsibility Areas
Local Responsibility Area (LRA)
State Responsibility Area (SRA)
Federal Responsibility Area (FRA)
§¨¦15
§¨¦15
·|þ}91
§¨¦15
·|þ}91
·|þ}91
·|þ}71

City of Corona
3CA07268
P a g e | 10
__________________________________________________________________________________ Wildland Operating Plan
Between
City of Corona
and

CAL FIRE
Riverside Unit

City of Corona
3CA07268
P a g e | 10
__________________________________________________________________________________ Wildland Operating Plan
Between
City of Corona
and

CAL FIRE
Riverside Unit

City of Corona
3CA07268
P a g e | 11

OPERATING PLAN
Table of Contents
Page

1. Overview…………………………………………………………………… 12

2. Authority…………………………………………………………………… 12

3. Purpose…………………………………………………………………….. 12

4. Definitions & Restrictions…………………………………………………. 12

5. Procedures………………………………………………………………….. 12-14

6. Administration……………………………………………………………… 14

7. Fire Prevention……………………………………………………………… 14-16

8. Approval…………………………………………………………………….. 17

APPENDIX
Preplanned Initial Attack Response –Unit……………………. . B-1 Preplanned Initial Attack Response – Local Agency Fire Department………… B-2

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OPERATING PLAN

1. OVERVIEW
This Operating Plan, hereinafter referred to as PLAN, is between the California Department of Forestry & Fire Protection, Riverside Unit, hereinafter referred to as CAL FIRE and the City of Corona, Corona Fire Department hereinafter referred to as CITY. It has been developed to specifically address the Agreement for Protection of Wildlands within a Local Agency, hereinafter referred to as AGREEMENT, between CAL FIRE and CITY for wildland fire protection within the city limits.

2. AUTHORITY
The PLAN is required of both CAL FIRE and CITY as part of the AGREEMENT dated July 1, 2025

3. PURPOSE
This PLAN will provide the Unit Chief of CAL FIRE and the Fire Chief of CITY a means for executing the AGREEMENT and is hereby attached as Exhibit B with appendices B-1 and B-2 to that AGREEMENT.

4. DEFINITIONS AND RESTRICTIONS
See AGREEMENT for definitions and descriptions of general terms. This PLAN does not allow either agency to operate outside the limitations in the AGREEMENT.

5. PROCEDURES
A. Fire Reporting/Reports-When CITY receives a report of a wildfire within the area of the AGREEMENT, it shall promptly notify the Riverside Unit Emergency Command Center (ECC). Each agency will process their appropriate reports and make the information available, upon request of the other agency, in no more than 60 days.

B. Incident Management-The Incident Command System (ICS) will be used to manage wildfires within the area of the AGREEMENT. Unified Command will be implemented with a CAL FIRE representative and a CITY representative.

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C. Fires within the area of the AGREEMENT-Each agency will maintain a preplanned initial attack response (PIAR) for fires within the area of the AGREEMENT. See Appendices B-1 and B-2. Immediate cooperation between agency dispatch centers will occur to ensure prompt response of appropriate resources into the area of the fire. CAL FIRE resources will be ordered according to the terms of the AGREEMENT through the ECC. Any augmentation of the preplanned CAL FIRE response, with CAL FIRE resources, shall be authorized by a CAL FIRE Incident Commander or Agency Representative. Augmentation of the preplanned response may require a post incident audit. The audit will seek to demonstrate that adjacent CAL FIRE Direct Protection Areas (DPA’s) were threatened, or that the augmentation was justified on a cost efficiency basis. Local government and private resources will be ordered through the CITY dispatch center (DISPATCH) to ensure proper utilization of the Master Mutual Aid Agreement.

D. Mutual Aid-All initial attack resources will be considered mutual aid for the purpose of this AGREEMENT.

E. Initial Attack-Initial attack resources will always be based on the closest resources concept identified in the PIAR. See Appendices B-1 and B-2.

F. Move-Up & Cover-Station coverage will be exchanged between both agencies when appropriate. To prevent long-term coverage problems to either agency, the covering agency’s engines will be replaced with the covered agency’s resources as soon as it is practical to do so.

G. Fire Information: Unified Command1. Both agencies will enter into a unified command structure to manage the incident by establishing a common set of incident objectives and strategies.

This will be accomplished without losing or abdicating agency authority, responsibility or accountability. A Unified Ordering Point will be identified and established.

2. Representatives of both agencies will meet as needed to discuss procedures governing and locations of potential Information Centers. Both agencies will strive to maintain a roster of certified Public Information Officers for use during emergencies.

3. The Unified Command will determine which agency will provide the Lead Information Officer. Normally, it will be the agency with the greatest commitment of resources on the incident.

H. Representatives of CAL FIRE and CITY, of the rank of Battalion Chief or higher, may order resources directly from the ECC or DISPATCH when an immediate need arises.

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These resources may include engines, fire crews and bulldozers in accordance with the AGREEMENT. Resources sent in response to these requests will conform to the closet resources concept.

6. ADMINISTRATION
The CAL FIRE Unit Chief and the CITY Fire Chief, or their designees, along with representatives from the CAL FIRE ECC and CITY DISPATCH will meet annually to discuss, review, and update the following items; procedures for reporting fires, procedures to dispatch resources to fires within the area of the AGREEMENT, procedures to dispatch resources to fires along the boundaries of the area of the AGREEMENT, and exchange general or specific information which would might affect the other agency.

7. FIRE PREVENTION
.

A. POLICY
All fire prevention activities conducted on lands within the area of the AGREEMENT will be consistent with both agencies guidelines. CAL FIRE and CITY will be expected to conduct a year-round, aggressive fire prevention program using guidelines within the CAL FIRE Handbook 9000 and CITY Fire Prevention Guidelines. This will include, but is not limited to, annual analysis and planning sessions to generate an active fire prevention plan.

1. Public Information Program-This will include all types of fire prevention news releases through the available media. Other methods will include public meetings, fairs, rodeos, parades, services clubs and a regular schedule of school programs for all grades.

2. Protection/Planning Issues-Although the responsibility for enforcing fire safe ordinances pertaining to improvements in wildland areas within the city limits is the responsibility of CITY, a CAL FIRE representative will be available upon request to comment on these issues and assist in the enforcement of related ordinances.

3. Hazard Reduction Inspections
a. Home Inspection – CAL FIRE will work directly with CITY to enforce Public Resources Code (PRC) Sections 4291, 4446, 4442, 4442, 4123, or the Uniform Fire Code sections when applicable.
b. Power line Inspections – CAL FIRE will work directly with CITY inspecting power lines over 750 volts, using PRC 4292 and 4293 as a guide.

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B. RESPONSIBILITY
CAL FIRE and CITY personnel will, in the performance of their duties, Give full consideration to the prevention of fires and public education. Both agencies Will allow staff to establish attainable fire prevention goals.

C. EXISTING AND PROJECTED DEMAND
Fire Prevention and suppression are the primary roles for both agencies. If the Demand for services increases in the future, both agencies will develop more intensive programs. Fire protection and prevention will be influenced by the following factors:

1. Increased recreational use.

2. Increased residential and commercial development.

3. Increased utilization of vacation residences.

4. Industrial activity.

D. OBJECTIVES
The primary objective of the fire prevention plan is the reduction of fire suppression expenditures and damages from human-caused fires. The secondary objective is a current and comprehensive public education program for fire safety awareness and code enforcement.

E. RECOMMENDED ACTIONS
Both agencies will actively pursue public awareness programs through the following:

1. Public Education
a. School programs, ages K-12
b. Roadside sign program
c. Timely newspaper articles concerning fire awareness
d. Attendance at various local events which lend themselves to fire prevention displays.

2. Code Enforcement
a. Active PRC 4291 home inspection program in target areas. b. Enforcement of the Fire Safe Ordinances as they apply to construction

City of Corona
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in Fire Hazard Severity Zones (FHSZ). CAL FIRE will take and advisory role with the CITY Fire Marshal within the areas of the AGREEMENT.

F. FUEL MODIFICATION
Both agencies will continue to encourage individual property owners and property Owner associations to establish and maintain a healthy fuel complex through the following:

1. Prescribed burning through available programs.

2. Forest practice inspections.

3. Fuel modification using mechanized systems, fire crews, and local resources

4. Biomass programs to control stems per acre, and remove dead and down materials.

G. BURNING PERMITS
Burning permits are to be required in the city limits and will be consistent with those guidelines established in adjacent areas. This will provide consistency in the burn hours and any controls needed for the overall program.

1. Burning Permit Issuance
The CITY has the responsibility of issuing burn permits within the city limits and the area of the AGREEMENT. Both agencies will agree to and establish burn permit guidelines by April 1 of each year. The guidelines will follow those established by CAL FIRE to ensure consistency in the burn programs in both the city and areas adjacent to
CAL FIRE.

2. Suspension of Permit Procedures
The suspension of burning permits in the area of the AGREEMENT will be directly related to the burning permit suspension procedures outside the area of the AGREEMENT to ensure area-wide consistency. Suspensions will be based on input from CAL FIRE and CITY.

H. MONITORING AND EVALUATION
Periodic monitoring and evaluation of the PLAN will provide the opportunity to make orderly and timely amendments and revisions of the PLAN. Monitoring will determine if the:

1. PLAN is being followed.

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2. PLAN objectives are being met.

3. PLAN is achieving desired results

8. APPROVAL:

This PLAN is approved and authorized as Exhibit B Attachment 3 of the AGREEMENT between CAL FIRE and CITY:

FOR CAL FIRE:

California Department of Forestry
& Fire Protection
FOR City of Corona:

City of Corona
400 S. Vicentia
Riverside Unit Corona CA 92882
210 W. San Jacinto Ave
Perris, CA 92570
_________________________
Bill Weiser, Unit Chief
__________________________
Jacob Ellis , City Manager

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CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION

CORONA WILDLAND FIRE PROTECTION AGREEMENT
Dozer Engines
Chief
Officer
Hand
Crews Copter
Air
Attack
Air
Tanker
Low 0 3 1 0 0 0 0
Med 2 4 2 2 1 1 2
High 2 7 2 4 1 1 2
Station Proximity1 Air Attack

1. RRU Hemet

2. BDF SBD

1. RRU Corona FFS

2. BDU Chino Valley FFS

3. RRU Elsinore FFS Bulldozers
Hand Crews

1. RRU HQ

2. BDU HQ

3. RRU 20
Copters

1. NCC

2. PRD

3. PMO

4. LPC

1. PRADO

2. HEMET

3. HEAPS PEAK
APPENDIX B-1
1Depends upon the actual location of the incident

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PREPLANNED INITIAL ATTACK RESPONSE

CORONA FIRE AND RESCUE

ENGINES

BRUSH ENGINES

WATER TENDERS OFFICER
Low 1 0 0
Med 3 1 1
High 3 2 1
CAL FIRE resources not included in wildland response resources.

Station Proximity
Corona Sta. 5
Corona Sta. 3
Corona Sta. 7
Corona Sta. 2
Corona Sta. 1
Corona Sta. 2
Corona Sta. 6
Corona Sta. 4
APPENDIX B-2

DATE: 08/06/2025
TO: Honorable Mayor and City Council Members
FROM: Finance Department
2025-292

REQUEST FOR CITY COUNCIL ACTION
SUBJECT:

QUARTERLY SALES TAX REPORT – 2025, QUARTER 1 (JANUARY – MARCH) EXECUTIVE SUMMARY:

The City of Corona contracts with HdL Companies to provide sales tax consulting services, which include quarterly data reports. The sales tax report for Quarter 1 2025 is provided to the City Council as a receive and file item.

RECOMMENDED ACTION:

That the City Council receive and file the quarterly sales tax information from HdL Companies for Quarter 1 2025 (January – March).

BACKGROUND & HISTORY:

HdL Companies is contracted to provide sales tax consulting services for the City. On a quarterly basis, they review and analyze the City’s sales tax activity. Their resources provide them with information to understand sales tax trends and how the City is performing compared to agencies near Corona, agencies in Riverside County, Southern California, and the State. There is a one-quarter lag in when the information is available to HdL Companies for their review and analysis.

ANALYSIS:

Below are the Quarter 1 2025 (January – March) sales tax highlights. The attached newsletter and consensus forecast documents provide additional details.

Quarter 1 2025 (January – March)
From January to March, Corona’s receipts were 1.2% lower than those in the same period in 2024. After accounting for reporting anomalies, actual sales saw a decline of 2.7%.

Business-industrial returns fell as a major local firm completed its expansion project.

Additionally, lower energy prices reduced revenues from fuel and service stations, while the sluggish housing market negatively impacted contractor-related sales.

On a positive note, allocations from the Riverside County use tax pool increased, indicating stronger business-industrial activity within the region overall. Measure X, the City’s one percent voter-approved district tax, outperformed the previously mentioned Bradley-Burns returns, bolstered by continued growth in online shopping.

Across Riverside County, taxable sales, excluding anomalies, rose by 0.8% compared to the same period last year. In contrast, the broader Southern California region showed no growth.

FINANCIAL IMPACT:

There is no financial impact associated with the recommended action.

ENVIRONMENTAL ANALYSIS:

This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the common sense exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This action is to receive and file a quarterly sales tax report, and there is no possibility that approval of the recommended actions will have a significant effect on the environment.

Therefore, no environmental analysis is required.

PREPARED BY: JULIE KENNICUTT, DEPUTY FINANCE DIRECTOR
REVIEWED BY: BRETT CHANNING, ASSISTANT CITY MANAGER
ATTACHMENTS:

1. Exhibit 1 – 2025-Q1 Sales Tax Update Newsletter

2. Exhibit 2 – 2025-Q1 HdL California Consensus Forecast

www.hdlcompanies.com | 888.861.0220
Q1 2024*
Q1 2025*
Legend
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
SALES TAX BY MAJOR BUSINESS GROUP *Allocation aberrations have been adjusted to reflect sales activity Building
and
Construction
Business
and
Industry
County
and State
Pools
General
Consumer
Goods
Autos
and
Transportation
Restaurants
and
Hotels
Fuel and
Service
Stations
Food
and
Drugs
CITY OF CORONA HIGHLIGHTS TOP 25 PRODUCERS
Published by HdL Companies in Summer 2025
Agile Sourcing Partners
All American Asphalt
Amazon Com Services
Amazon MFA
American Electric
Supply
CardinaleWay Hyundai
Circle K
Corona Nissan
Costco
Culver Newlin
Downs Energy
Ganahl Lumber
Company
Guest Supply
Home Depot
Larry H Miller Toyota
Corona
Robertsons Ready Mix
Sams Club w/ Fuel
South Coast Fire
Equipment
Spreen Honda Corona
Stater Bros
Target
US Food Service
Vulcan Materials
Walmart Supercenter
West Coast Copper
Supply

SALES TAX UPDATE

CITY OF CORONA
1Q 2025 (JANUARY - MARCH)
From January through March, Corona’s
receipts were 1.2 percent lower than
during the same period in 2024. After
adjusting for reporting anomalies, actual
sales declined by 2.7 percent.

Business-industrial returns decreased
as a major local firm completed its
expansion project. Lower energy prices
reduced revenues from fuel and service
stations, while the sluggish housing
market negatively affected contractorrelated sales.

The most notable positive factor this
quarter was an increase in allocations
from the Riverside County use tax pool,
reflecting stronger business-industrial
activity within the region overall.

Measure X, the City’s one percent voterapproved district tax, outperformed the previously mentioned Bradley-Burns
returns, supported by continued growth
in online shopping.

Across Riverside County, taxable sales
excluding anomalies rose 0.8 percent
compared to the same period last
year. In contrast, the broader Southern
California region showed no growth.

TOTAL:

0.4%
$10,022,282
Measure X
TOTAL: $ 13,648,206
-2.7% 0.8% 0.3%

COUNTY STATE
CORONA
1Q2025

TOP NON-CONFIDENTIAL BUSINESS TYPES
Q1 '25*
Corona
Business Type Change Change Change
County HdL State
Contractors 2,081.8 -5.6% -2.7% 1.2%
Fulfillment Centers 1,065.4 -2.8% -2.4% 6.2%
Discount Dept Stores 904.9 -1.9% -1.8% -2.1%
New Motor Vehicle Dealers 743.2 0.9% 0.6% -0.6%
Building Materials 707.9 3.4% 8.6% 3.8%
Heavy Industrial 635.6 3.6% -8.3% 2.2%
Service Stations 576.6 -3.5% -4.8% -5.8%
Casual Dining 566.9 2.9% 3.0% 1.3%
Quick-Service Restaurants 460.1 -1.7% 0.6% -0.9%
Plumbing/Electrical Supplies 436.6 -0.7% 5.9% 1.7%
*Allocation aberrations have been adjusted to reflect sales activity *In thousands of dollars

REVENUE BY BUSINESS GROUP
Corona This Quarter*
3%
Food/Drug
7%
Fuel
15%
Pools
8%
Restaurants
10%
Autos/Trans.
24%
Building
21%
Bus./Ind.
12%
Cons.Goods
*ADJUSTED FOR

ECONOMIC DATA
1Q 2025 CITY OF CORONA SALES TAX UPDATE

STATEWIDE RESULTS
California’s local one-cent sales and use
tax receipts for January through March
2025 increased by 0.34% compared to the
same quarter in 2024, after adjusting for
accounting anomalies. While this modest
growth may signal the end of an eightquarter decline, it could be temporary, as the broader economy remains on the edge
between recovery and further slowdown.

The first quarter is traditionally the lowest
sales tax-generating period of the year,
often influenced by seasonal weather and
post-holiday consumer behavior.

Notably, the autos-transportation and
building-construction sectors—both of
which had been dragging down statewide
results over the past two years—showed
the strongest rebounds this quarter. In the
autos sector, used car sales and leasing
activity led the recovery. Consumers are
increasingly opting for more affordable
vehicles and shorter-term commitments,
moving away from high-end purchases. In
construction, pent-up demand for repairs
and improvements, especially in weatheraffected and wildfire-damaged areas like Southern California, drove strong sales for
building material suppliers.

Other segments generating modest growth
included business-industry and countywide
use tax pools, largely due to continued
strength in online sales. Sales of goods
already in California before purchase
are reported under business-industry
fulfillment centers. Goods shipped from
outside the state are reported under county
pools, based on the destination of the outof-state shipment. Online shopping remains a preferred option for value-conscious
consumers, contributing significantly to tax
receipts in these categories.

Calendar year 2024 saw a decline in fuelrelated tax receipts due to lower global crude oil prices—a trend that continued into 1Q
2025. Fuel-related returns dropped by 5%.

This decline also affected general consumer
goods, as large retailers that sell fuel typically
report all sales under a single taxpayer ID.

As a result, brick-and-mortar merchants
such as post-holiday family apparel stores,
winter sporting goods vendors and closures
of variety stores contributed to weaker
performance.

Although food-drugs is the smallest of the
eight tax groupings, it was significant that
cannabis returns continued a downturn
trend that has been ongoing for over two
years. Bankruptcies, customer shopping
alternatives and oversaturation of retail
footprint diminished taxes coming from drug
stores.

As 2025 begins, sales tax returns remain
modest, reflecting broader economic
volatility. Key factors influencing our outlook
include: ongoing national tariff and trade
negotiations and decisions on the federal
funds rate - which directly affect consumer
interest rates. Recent Middle East conflicts,
which temporarily spiked crude oil prices
and threatened local gas prices during the
summer, will be a short-term concern. In
summary, “uncertainty” remains the most
accurate descriptor of California’s current
and future economic climate.

888.861.0220 | [email protected] | hdlcompanies.com

CALIFORNIA FORECAST

SALES TAX TRENDS & ECONOMIC DRIVERS
JUNE 2025
Long Beach Harbor, CA

STATEWIDE

SALES TAX TRENDS
2024/25 | 2025/26 2024/25 | 2025/26
Overview: Economic volatility persists through 2025. Key stabilizing factors include a resilient labor market and the potential easing of inflation, contingent on the timing and extent of interest rate reductions by the Federal Reserve. Unpredictable national policies—particularly tariff impositions on taxable goods—influence consumer behavior. Many are either accelerating purchases in anticipation of price hikes or delaying spending until greater financial stability emerges. Global instability continues to weigh on the economic outlook. Fiscal Year 2024–25 is projected to underperform compared to the previous year, followed by a modest recovery in FY 2025–26.

Fuel/Service Stations -10% | 5.0%
Retail fuel prices decreased again in 1Q25 as statewide pump prices dropped 2.3% and oil barrel prices trended lower. CDTFA-reported fuel consumption regressed compared to the first two months of 2024. As a result, revenue from this group fell 6%, marking a steeper decline than the price drop alone would suggest. Structural factors unique to California will tighten supply and drive price increases into 2026. Two petroleum refineries — the Phillips 66 in Carson/ Wilmington and Valero in Benicia — will likely cease operations by the end of 2025 and April 2026, respectively. Together, they represent 16% of statewide refining capacity. Near-term revenue remains flat, then modest recovery begins in FY 2025–26 as supply constraints emerge and price trends begin to stabilize.

General Consumer Goods -2.0% | 0.9%
Sales tax expanded 0.7% during 1Q25, yet another reminder to watch what customers do, not what they say. Even with consumer sentiment near historical lows, discretionary spending on taxable goods improved. Lower sales were reported by most retail categories but exacerbated by mass closures due to Chapter 11 filings from multiple merchants. Home furnishings increased for the first time in almost three years, potential evidence of pulled forward demand ahead of perceived price increases from tariffs.

HdL’s outlook remains steady, although expectations are lowered for the remainder of 2025. Stockpiled inventory holds inflation in check as price increases play out in the third and fourth quarters resulting in a bump in sales tax offset by a drop in consumption.

Restaurants/Hotels 1.0% | 2.4%
California’s restaurant industry is navigating a turbulent landscape.

Restaurants are feeling the pinch of higher operational costs and inflation, prompting a noticeable shift in consumer behavior. More diners are opting for value offerings, leading many establishments to adjust their pricing and menu selections. Tourism, too, presents a mixed portfolio. While the number of tourists is expected to dip, domestic spending is set for a slight boost, even as international spending declines. Regional results vary, painting a picture of an industry in flux. Both the tourism and restaurant sectors are navigating a complex economic landscape, with the outlook remaining cautiously optimistic, hinging on broader economic conditions State and County Pools 3.6% | 3.5%
Q1 2025 saw 5% growth, outperforming the 3% forecast, driven by strong sales in medical/biotech, office equipment, and industrial sectors. Taxpayer audits led to reallocated revenues, boosting pool tax contributions from electronics/appliances. Despite inflation and tariff concerns, consumer online spending is expected to rise.

Foreign-based firms in the pool’s tax base may adjust import and sales strategies to adapt to shifting tariffs while meeting consumer demand. Ecommerce growth remains steady as many orders
continue to be fulfilled from inventory held outside California.

Autos/Transportation -0.9% | 1.4%
Receipts posted a modest gain in the first quarter of 2025, partly driven by consumers accelerating purchases ahead of anticipated tariffs which, according to some industry analysts, are expected to raise new car pricing an average 6 percent over the next year. While higher vehicle costs may provide a short-term boost to taxable receipts, this effect is likely to be offset by weakening demand. Some consumers may be priced out of the market or choose to delay purchases. Steady employment levels should support vehicle related taxes near breakeven levels in the near term. However, gains will likely remain modest until the market adjusts to the new pricing environment, with more normalized growth anticipated once the initial effects of the tariffs are absorbed.

Building/Construction -0.9% | 0.2%
Despite the effects of inflated construction material prices and mortgage rates above 6.5%, sales rose 2.9% this period. The gain captured an extra week of sales realized by one large retailer. The latest forecast assumes the Fed will approve at least one .25% interest rate cut during calendar 2025 which may encourage developers to restore new home construction growth that began in 2024. Tariff impacts as a percentage of total new home cost will be minor. Both infrastructure related spending, DIY centers sales related to smaller-scale home projects should remain stable. Finally, the solar industry could produce at least one more quarter of modest growth as customers commit to new installations ahead of any potential federal tax credit changes.

Business/Industry 0.3% | 1.5%
Despite looming uncertainty, business-industrial returns edged up slightly. Ecommerce continued its growth march and local orders filled from CA-based fulfillment centers drove related revenues higher – even with a couple of statewide audits redistributing some payments back into pools and agencies. The industrial segments rose slightly – possibly related to pre-tariff stockpiling. Large, one-time technology purchases impacted business-to-business, and energy projects propelled electrical equipment sales. Still, many categories stayed flat or declined with variables such as interest rates and tariff fears curbing growth. The outlook anticipates low increases for the current fiscal year and modest improvement thereafter.

Food/Drugs -3.2% | -0.6%
Grocery stores’ earnings were meager, falling 1% in 1Q25. Viral products and category trends on social media are translating to in-store sales, most notably for on-the-go meals. Convenience/ liquor merchants are beginning to pivot towards better food service prepared onsite with affordable consumer options. The cannabis segment declined for the sixth consecutive quarter (-10%). While more cannabis is being sold, customers are choosing less expensive products.

Drug store challenges linger as they face increased competition and shifting consumer behavior, contributing to consolidation and smaller store footprints and as a result, this category must reinvent itself.

This group finishes lower at the end of June, fiscal year 2025-26 stays relatively flat.

TOTAL -0.8% | 1.8%
2024/25 | 2025/26
HdL Companies California Forecast
June 2025 Page 1010 of 2077
Proposition 172
After a 1% decrease in fiscal year 2023-24 statewide Proposition 172 (P-172) revenues, the forecast predicts a 0.7% decline for the FY 2024-25, followed by modest growth of 1.7% and 2.9% for fiscal years 2025-26 and 2026-27, respectively. Current county projections reflect revised pro-rata factors published by the State Controller’s Office in April 2025 (based on calendar year 2024 actuals). Pro-rata growth factors and resultant P-172 revenues will vary for many counties as the calendar year Bradley-Burns results fluctuate due to taxpayer modifications, audits, economic impacts, and other factors.

NATIONAL AND STATEWIDE

ECONOMIC DRIVERS
U.S. Real GDP Growth 2.2% | 2.2%
The Trump administration has largely backed away from its most severe tariff threats. This includes withdrawing the 100%+ tariffs levied on imports from China and delaying previously threatened tariff increases on the EU. While uncertainty remains on where this trade war will ultimately lead, the backtracking has caused U.S. equity markets to rally. The small negative growth rate in the first quarter of 2025 is assuredly not the start of a Trump-driven recession. The U.S. economy came into 2025 with good momentum, but concerns remain regarding how the rising instability of the markets will impact chronic problems that have been building in the U.S. economy for years, including overheated asset markets and tremendous federal debt.

CA Unemployment Rate 5.3% | 5.2%
California’s unemployment rate held steady at 5.3% in April 2025 and has stayed above 5% since early 2023. One concern has been the increase in long-term unemployment, with the number of people who are jobless for 27 to 51 weeks up 43.6% year-overyear and those unemployed for more than a year up 44.7%. Much of this increase is concentrated among re-entrants to the workforce, whose numbers rose 16.2% year-over-year. Many of these workers face skill mismatches or diminished employability after spending time out of the workforce. At the same time, new entrants are also up 6.4%, highlighting a growing pressure on entry-level hiring.

CA Total Nonfarm
Employment Growth 0.5% | 0.4%
The California labor market has remained flat with total nonfarm employment increasing by just 38,700 from the first quarter of 2024 to the first quarter of 2025. This marks the lowest single year-overyear change since the first quarter of 2021. In a positive development, the state’s labor force expanded by more than 300,000 people from April 2024 to April 2025, pushing the total workforce slightly above its pre-pandemic peak. Even so, California’s labor force participation rate remains flat at nearly 62%, or about one percentage point below its pre-pandemic level, due to faster growth in the working-age population.

U.S. Unemployment Rate 4.2% | 4.3%
Proposed trade policies may not inflict the level of damage that many analysts formerly believed. If the United States implements a 20% average tariff on all imported goods, it would amount to approximately $600 billion in trade taxes for the year ahead. This cost would be split between businesses, consumers, and foreign exporters.

While these impacts are significant, they are unlikely to cause a U.S. recession, particularly given the strong economic growth trends and low unemployment rate inherited by President Trump. Although conditions have moderated, the U.S. labor market remains relatively tight, which helps support wage growth and household spending.

CA Residential
Building Permits 93,471 | 95,653
Residential permitting in California remains sluggish, stalling efforts to expand the state’s housing supply. From 2023 to 2024, total residential permits fell 22% year-over-year, driven by a sharp 43% drop in multifamily permits and reinforcing a persistent slowdown in construction activity. Lengthy approval timelines and high local impact fees, which far exceed national averages, continue to weigh heavily on multifamily development. A typical project in California takes nearly twice as long to permit as one in Texas, adding substantial carrying costs and delays. Without a meaningful acceleration in permitting activity, California is unlikely to build at a scale that would ease housing costs.

CA Median Existing
Home Price $794,047 | $820,192
California’s housing market shows few signs of momentum, as elevated prices and borrowing costs continue to suppress market activity. Single-family home sales declined 7.4% year-over-year in May 2025, while the median sale price increased 0.1%. Inventory has continued to build, with the number of homes for sale in May 2025 up

8.5% year-over-year. This increase has occurred as more homeowners have adjusted to higher mortgage rates and listed their properties.

However, the prospect of further increases in long-term interest rates remains a risk. Demand for long-term Treasuries has weakened amid concerns over U.S. trade policy and the growing federal deficit, putting upward pressure on yields and, in turn, mortgage rates. While higher borrowing costs could weigh on sales, weak construction activity will continue to constrain supply and keep upward pressure on prices. 2024/25 | 2025/26 2024/25 | 2025/26
HdL Companies California Forecast
June 2025
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Beacon Economics LLC
310.571.3399 | BeaconEcon.com
Beacon Economics has proven to be one of the most thorough and accurate economic research/analytical forecasting firms in the country. Their evaluation of the key drivers impacting local economies and tax revenues provides additional perspective to HdL’s quarterly consensus updates. The collaboration and sharing of information between Beacon and HdL helps both companies enhance the accuracy of the work that they perform for their respective clients.

HdL Companies
888.861.0220 | [email protected] | hdlcompanies.com California’s allocation data trails actual sales activity by three to six months. HdL compensates for the lack of current information by reviewing the latest reports, statistics and perspectives from fifty or more economists, analysts and trade associations to reach a consensus on probable trends for coming quarters. The forecast is used to help project revenues based on statewide formulas and for reference in tailoring sales tax estimates appropriate to each client’s specific demographics, tax base and regional trends.

Delivering Insight, Revenue, and Efficiency
to Local Government

DATE: 08/06/2025
TO: Honorable Mayor and City Council Members
FROM: Finance Department
2025-291

REQUEST FOR CITY COUNCIL ACTION
SUBJECT:

FISCAL YEAR 2025 QUARTER 4 BUDGETARY ADJUSTMENTS
EXECUTIVE SUMMARY:

This staff report asks the Council to consider budgetary adjustments for Fiscal Year 2025 based on the Quarter 4 results and staff recommendations for funding level changes.

Staff presents an update to the City Council on the current fiscal year revenue and expenditures quarterly. As part of the process, departments review the operating and capital improvement project funding levels and provide recommendations for budgetary adjustments. For Quarter 4, staff recommends appropriating $1,120,320 and increasing estimated revenues by $57,716, as noted in Exhibit 1.

RECOMMENDED ACTION:

That the City Council:
a. Appropriate $1,120,320 and increase estimated revenues by $57,716 across multiple funds, as noted in Exhibit 1 – Appropriations and Estimated Revenues. b. Authorize a continuing appropriation in the amount not to exceed $15,544 in the General Fund 110 from Fiscal Year 2025 to Fiscal Year 2026 for Fire Department minor equipment purchases. The final amount will be determined based on the fiscal year-end balance.

c. Authorize the City Manager, or his designee, to issue a change order to the FY 2025 purchase order B250124 with Grainger in the amount of $12,500 for a total amount of $315,000.
d. Authorize the City Manager, or his designee, to approve the extension of the yearto-year maintenance contract with Motorola for the Police Department’s FLEX CAD/RMS system for the 2024-2025 fiscal year.
i. Authorize the City Manager, or his designee, to execute the necessary agreements and purchase orders for continued maintenance and support.

That the Corona Utility Authority review, ratify, and to the extent necessary direct the City Council to take the above actions.

BACKGROUND & HISTORY:

On a quarterly basis, the Finance Department provides a budget update to the City Council. As part of the quarterly process, departments provide operating and capital improvement project (CIP) adjustments that need to be addressed in the fiscal year (FY).

The Finance Department prepares a consolidated request for the City Council’s consideration.

ANALYSIS:

Item a - Appropriate $1,120,320 and increase estimated revenues by $57,716 across multiple funds, as noted in Exhibit 1 – Appropriations and Estimated Revenues.

The information below summarizes the recommended appropriations and estimated revenue increases. The complete list is provided in Exhibit 1 – Appropriations and Estimated Revenues.

Appropriations

1. South Mall Parking Lot Rehabilitation Capital Improvement Project No. ST-2025-07 Inspection and material testing were initially planned as part-time services. However, due to the project’s high visibility and multiple concurrent activities, full-time inspection became necessary, resulting in a contract revision. In addition, delays from SCE and unforeseen change orders extended the project schedule. Staff recommends an appropriation in the amount of $300,000 from the Measure X Fund 120 to the South Mall Parking Lot Rehabilitation Capital Improvement Project No. ST-2025-07 to cover utility relocation costs ($22,000 for AT&T and $236,000 for SCE), staff time, and consultant inspection services. This adjustment increases the total construction support budget to $525,786, which is expected to cover all remaining support through project completion.

2. Supplemental Water and Recycled Water for CFD and LMD Irrigation

Due to below-average rainfall in FY 2025, demand for both potable and recycled water has increased to support irrigation and essential operations. To address this increased demand, staff is requesting a total appropriation of $63,000 ($3,000 from CFD 2017-2 Valencia Special Tax B Fund 238, $20,000 from CFD 97-1 Landscape Maintenance Fund 248, $5,000 from LMD 84-2 Zone 2 Landscape Maintenance Fund 455, $10,000 from LMD 84-2 Zone 6 Landscape Maintenance Fund 457, and $25,000 from LMD 84-2, Zone 14 Fund 461). These appropriations will support essential irrigation and operational needs while aligning with the City’s sustainability and water conservation goals during ongoing drought conditions.

3. Landscaping services for CFD 2016-3 Zone 6
Zone 6 was previously maintained by the developer; however, the City assumed responsibility for contracted landscaping services beginning in FY 2025. The City now contracts with Greentech to maintain the area at a monthly cost of $850. To cover these services for FY 2025, staff is requesting an appropriation of $10,200 from CFD 2016-3 Zone 6 TM31373 Fund 294. This appropriation will cover FY 2025 costs, and ongoing services are budgeted beginning in FY 2026.

4. Reclaimed Water Conversion with Rebate Support
The City needs to allocate additional funds to support the conversion of existing irrigation systems to reclaimed water—an important sustainability initiative that will significantly reduce potable water usage. Although this effort requires upfront investment, the cost is fully offset by rebates available through the SoCal Water Smart Program. By leveraging this rebate opportunity, the City can advance its water conservation goals while minimizing long-term operational costs. The staff is requesting appropriation in the amount of $57,716 and offsetting revenue increase for the same amount within LMD 84- 2 Zone 19 Landscape Maintenance Fund 468.

5. Mt. Gate Green Belt – Sidewalk Panel Replacement
Funding is needed to cover the replacement of 18 deteriorated concrete sidewalk panels in the Mt. Gate Green Belt area. The panels had become trip hazards, creating potential liability concerns. Repairs were prioritized in response to multiple SeeClickFix reports, and prompt action was taken to ensure public safety and reduce legal risk. Staff is requesting appropriation in the amount of $85,000 from LMD 84-2 Zone 20 Landscape Maintenance Fund 470 for the sidewalk panel replacement.

6. Cost-Share for Annual Audit Service
The cost share for annual audit services by The Pun Group from the Successor Agency Fund was inadvertently omitted from the FY 2025 budget. To correct this, staff is requesting appropriation of the amount of $9,404 from Successor Agency Fund 475 for the funds’ share of audit costs.

7. Police Department K-9 Unit Upfit
Police Department vehicle Unit No. 79363 was initially intended to serve as a general Police Department vehicle. However, it was later designated to be converted into a K-9 unit, which required the addition of specialized components to the uplift kit. These items were not included in the original vehicle purchase, resulting in this additional cost. The staff is requesting appropriation in the amount of $15,000 from the Fleet Replacement Fund 684.

8. Enterprise Lease Expenses
Due to an increase in the number of City vehicles being leased, monthly lease payments to Enterprise have risen significantly. The original FY 2025 budget allocated $700,000 for these expenses; however, this amount did not fully account for the total number of active leases and projected additions throughout the year. To adequately cover costs for both existing and anticipated lease vehicles, staff is requesting an appropriation in the amount of $580,000 from the Fleet Replacement Fund 684, bringing the total Enterprise lease budget to $1,280,000.

Item b - Authorize a continuing appropriation in the amount not to exceed $15,544 in the General Fund 110 from Fiscal Year 2025 to Fiscal Year 2026 for Fire Department minor equipment purchases. The final amount will be determined based on the fiscal year-end balance.

The Fire Department is requesting continuing appropriations to purchase minor equipment for the Fire Facility Maintenance Division. Due to ongoing vendor backorders, the purchase of essential equipment—including refrigerators, freezers, and related accessories—originally budgeted in FY 2025 has been delayed. These items will replace existing units that have reached the end of their useful life.

Item c - Authorize the City Manager, or his designee, to issue a change order to the FY 2025 purchase order B250124 with Grainger in the amount of $12,500 for a total amount of $315,000.

Since FY 1997, the City has purchased a broad range of industrial and safety supplies from Grainger. These include, but are not limited to, drill bits, electrical tape, safety equipment, and other essential materials that support the day-to-day operations and maintenance of City facilities. The city utilizes various competitively sourced cooperative purchasing agreements awarded to this vendor. Currently, the City is using Sourcewell National Cooperative Master Price Agreement No. 091422-WWG.

Due to increased departmental purchases in FY2025, the total purchase order amount with Grainger must be increased from $302,500 to $315,000. Funding for the recommended action is available in the Fiscal Year 2025 operating budgets.

Item d - Authorize the City Manager, or his designee, to approve the extension of the year-to-year maintenance contract with Motorola for the Police Department’s FLEX CAD/RMS system for the 2024-2025 fiscal year.

In FY 2017, City Council approved a contract with Motorola for the Police Department’s Computer Aided Dispatch (CAD) and Records Management System (RMS), known as FLEX CAD/RMS. The contract established a four-year maintenance term covering FY 2021–2024. While the agreement includes language allowing it to continue on a year-toyear basis after FY 2024, Council’s approval was limited to the initial four-year term and did not authorize any extensions beyond that period. Since implementation in 2018, the FLEX CAD/RMS system has supported critical police dispatch and records functions.

However, the system has experienced reliability issues, including downtime and software update challenges. As the City evaluates long-term options such as a full system upgrade or a change in maintenance providers, a year-to-year contract structure provides the flexibility needed to maintain uninterrupted operations during this transition.

This item requests City Council approval to extend the current maintenance agreement with Motorola on a year-to-year basis beyond the originally approved FY 2021–2024 term and to execute the necessary agreements and purchase orders for continued maintenance and support. Funding for the recommended action is available in the Fiscal Year 2025 Police Department operating budget within the General Fund 110.

FINANCIAL IMPACT:

Approval of recommended action a will have financial impacts as noted below. There is sufficient fund balance or working capital available in each of the respective funds for approval of the recommended actions.

Fund
#
Fund Appropriations
Estimated
Revenue
Increase
Net Impact
120 Measure X Fund (120) 300,000 - 300,000
238 CFD 2017-2 Valencia Spec
Tax B Fund (238)
3,000 - 3,000
248 CFD 97-1 Landscape Maint
Fund (248)
20,000 - 20,000
294 CFD 2016-3 Zone 6 Tm31373
Fund (294)
10,200 - 10,200
455 LMD 84-2 Zone 2 Landscape
Maint Fund (455)
5,000 - 5,000
457 LMD 84-2 Zone 6 Landscape
Maint Fund (457)
10,000 - 10,000
461 LMD 84-2 Zone 14 Landscape
Maint Fund (461)
25,000 - 25,000
468 LMD 84-2 Zone 19 Landscape
Maint Fund (468)
57,716 57,716 -

470 LMD 84-2 Zone 20 Landscape
Maint Fund (470)
85,000 - 85,000
475 Successor Agency Fund (475) 9,404 - 9,404
684 Fleet Replacement Fund (684) 595,000 - 595,000
Total $ 1,120,320 $ 57,716 $ 1,062,604
Approval of recommended actions b through d will not have an additional financial impact.

ENVIRONMENTAL ANALYSIS:

This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environment Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the commonsense exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This action is to approve budgetary adjustments for FY 2025, and there is no possibility that approval of the recommended actions will have a significant effect on the environment. Therefore, no environmental analysis is required.

PREPARED BY: LUIS NAVARRO, BUDGET SUPERVISOR
REVIEWED BY: JULIE KENNICUTT, DEPUTY FINANCE DIRECTOR
ATTACHMENTS:

1. Exhibit 1 – Appropriation and Estimated Revenues

Exhibit 1 - Appropriations and Estimated Revenues
Item Department Fund Amount Description
1 Public Works Measure X Fund (120) 300,000.00 South Mall Parking Lot Rehabilitation Capital Improvement Project No. ST-2025-07 Measure X Fund (120) Total 300,000.00
2 Community Services CFD 2017-2 Valencia Spec Tax B Fund (238) 3,000.00 Increased demand for water and recycled water in FY 2025 due to below-average rainfall CFD 2017-2 Valencia Spec Tax B Fund (238) Total 3,000.00 2 Community Services CFD 97-1 Landscape Maint Fund (248) 20,000.00 Increased demand for water and recycled water in FY 2025 due to below-average rainfall CFD 97-1 Landscape Maint Fund (248) Total 20,000.00
3 Community Services CFD 2016-3 Zone 6 Tm31373 Fund (294) 10,200.00 Landscaping assumed by City in FY 2025 and serviced by Greentech at $850/month CFD 2016-3 Zone 6 Tm31373 Fund (294) Total 10,200.00
2 Community Services LMD 84-2 Zone 2 Landscape Maint Fund (455) 5,000.00 Increased demand for water and recycled water in FY 2025 due to below-average rainfall LMD 84-2 Zone 2 Landscape Maint Fund (455) Total 5,000.00 2 Community Services LMD 84-2 Zone 6 Landscape Maint Fund (457) 10,000.00 Increased demand for water and recycled water in FY 2025 due to below-average rainfall LMD 84-2 Zone 6 Landscape Maint Fund (457) Total 10,000.00 2 Community Services LMD 84-2 Zone 14 Landscape Maint Fund (461) 25,000.00 Increased demand for water and recycled water in FY 2025 due to below-average rainfall LMD 84-2 Zone 14 Landscape Maint Fund (461) Total 25,000.00 4 Community Services LMD 84-2 Zone 19 Landscape Maint Fund (468) 57,716.00 Convert irrigation to reclaimed water, fully offset by So Cal Water Smart rebates, supporting sustainability and long-term savings LMD 84-2 Zone 19 Landscape Maint Fund (468) Total 57,716.00 5 Community Services LMD 84-2 Zone 20 Landscape Maint Fund (470) 85,000.00 Replacement of 18 hazardous sidewalk panels in Mt. Gate Green Belt, reported via SeeClickFix LMD 84-2 Zone 20 Landscape Maint Fund (470) Total 85,000.00 6 Finance Successor Agency Fund (475) 9,404.00 Cost-share for annual audit service Successor Agency Fund (475) Total 9,404.00
7 Public Works Fleet Replacement Fund (684) 15,000.00 PD vehicle upfit cost increase for K-9 unit conversion 8 Public Works Fleet Replacement Fund (684) 580,000.00 Lease increase to cover higher Enterprise costs from more City vehicles Fleet Replacement Fund (684) Total 595,000.00
Appropriations (All Funds) Total 1,120,320.00
Item Department Fund Amount Description
4 Community Services LMD 84-2 Zone 19 Landscape Maint Fund (468) 57,716.00 So Cal Water Smart rebates, supporting sustainability and long-term savings to convert irrigation to reclaimed water LMD 84-2 Zone 19 Landscape Maint Fund (468) Total 57,716.00 Estimated Revenues (All Funds) Total 57,716.00
Appropriations
Estimated Revenues
City of Corona Page 1 Fiscal Year 2025 Quarter 4 Budgetary Adjustments Page 1019 of 2077 DATE: 08/06/2025
TO: Honorable Mayor and City Council Members
FROM: Planning and Development Department
2025-165

REQUEST FOR CITY COUNCIL ACTION
SUBJECT:

RESOLUTION ORDERING THE SUMMARY VACATION AND CONVEYANCE TO

RCFCWCD OF RIGHT-OF WAY WITHIN A PORTION OF THE BEDFORD CANYON

CHANNEL LOCATED ON THE WEST AND EAST SIDES OF TEMESCAL CANYON

ROAD AND SOUTH OF CAJALCO ROAD
EXECUTIVE SUMMARY:

This staff report asks the City Council to adopt a resolution ordering the summary vacation of various public easements and approve a quitclaim deed conveying to the Riverside County Flood Control and Water Conservation District, a fee interest in the right of way located on the west and east sides of Temescal Canyon Road, south of Cajalco Road.

This action will facilitate the construction of the Bedford Canyon Channel, Stage 1, which will safely convey 100-year peak storm flows from Caltrans rights-of-way to the existing Temescal Canyon Road, and will reduce erosion and sediments generated in the Bedford Canyon Wash.

RECOMMENDED ACTION:

That the City Council:
a. Adopt Resolution No. 2025-028, ordering the summary vacation of the public easements within a portion of the Bedford Canyon Channel, Stage 1, currently identified as Assessor Parcel Numbers 279-530-030, 279-530-028, 279-530-029, and 279-240-020.

b. Approve a quitclaim deed conveying to the Riverside County Flood Control and Water Conservation District fee title to right-of-way over property identified as Assessor Parcel Number 279-530-030.

BACKGROUND & HISTORY:

Between 2004 and 2011, the City acquired several public service easements for storm drain, slope, landscape, temporary construction and right-of-way purposes for the construction and maintenance of the Bedford Canyon Channel located on the west and east sides of Temescal Canyon Road, south of Cajalco Road. The public service easements are located on portions of APNs 279-530-030 and 279-240-020, which are owned by the Riverside County Transportation Commission (RCTC), and APNs 279-530- 028 and 279-530-029, which are owned by Arb Inc, and Larry R. and Kristine E. Haupert, respectively. The City also acquired a fee interest in certain right-of-way located within a portion of APN 279-530-030 on the west side of Temescal Canyon Road and certain right-of-way located within a portion of APNs 279-530-028 and 279-530-029 on the east side of Temescal Canyon Road.

The City and the Riverside County Flood Control and Water Conservation District (RCFCWCD), hereafter referred to as District, entered into a Cooperative Agreement on August 27, 2024, whereby the District agreed to design, construct, maintain and operate the Bedford Canyon Channel, Stage 1, which consists of approximately 2,206 lineal feet of concrete trapezoidal channel, rock-lined trapezoidal channel with soft-bottom invert, and maintenance access roads. The City, which currently owns, operates and maintains the existing concrete channel portion of the Bedford Canyon Channel, agreed to vacate the public service easements and convey the right of way owned in fee to the District to facilitate the construction, maintenance, and operation of the Bedford Canyon Channel, Stage 1, improvements. The City will continue to own and operate the channel structure and abutments located underneath Temescal Canyon Road Bridge and Temescal Canyon Road.

On April 7, 2025, the Planning and Housing Commission adopted Resolution No. 2662, determining that the proposed vacation of easements and transfer of the right-of-way fee interest within a portion of the Bedford Canyon Wash to the District is consistent with the City’s General Plan.

ANALYSIS:

California Streets & Highways Code Sections 8333(c) and 8334.5 authorize the summary vacation of public service easements determined to be excess, so long as no other public utility facilities located within the area to be vacated would be affected by the vacation.

City staff has reviewed the vacation of the public service easements and has determined that the easements are no longer needed by the City and are considered to be excess because the District will construct and maintain the improvements in the Bedford Canyon Channel, and will secure new easements and any other rights necessary to complete the construction and to operate and maintain this portion of the Bedford Canyon Channel,

according to the Cooperative Agreement between the City and District. City staff has also confirmed that there are no public utility facilities that would be affected by the vacation of the public service easements.

FINANCIAL IMPACT:

The vacation of the public service easements and conveyance of the excess right-of-way will not have a financial impact.

ENVIRONMENTAL ANALYSIS:

This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the commonsense exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment. This action merely approves the vacation of public service easements that are no longer needed by the City and the conveyance of excess right of way, and there is no possibility that this action will have a significant effect on the environment. Therefore, no further environmental analysis is required.

PREPARED BY: MARIA MIRANDA, SENIOR ENGINEER
REVIEWED BY: JOANNE COLETTA, PLANNING & DEVELOPMENT DIRECTOR ATTACHMENTS:

1. Exhibit 1 – Resolution No. 2025-028

2. Exhibit 2 – Location Map

3. Exhibit 3 – Easement Vacation Request Letter

RESOLUTION NO. 2025-028

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CORONA, CALIFORNIA, ORDERING THE SUMMARY

VACATION OF PUBLIC SERVICE EASEMENTS

LOCATED WITHIN A PORTION OF THE BEDFORD
CANYON CHANNEL AND IDENTIFIED AS APNs 279-530-
030, 279-530-028, 279-530-029 AND 279-240-020.

WHEREAS, the City of Corona (“City”) acquired a permanent storm drain easement and a temporary construction easement over a portion of the real property currently identified as Assessor Parcel Number (“APN”) 279-240-020 (formerly APN 279-240-001) pursuant to that certain Grant of Permanent Easement and Temporary Construction Easement, which was recorded on December 22, 2004 as Instrument No. 2004-1015897 in the Official Records of the County of Riverside and depicted in Exhibit “A” attached hereto and incorporated by reference (“2004 Easements”); and
WHEREAS, the City acquired a landscape easement, a slope easement, and rightof-way pursuant to that certain Grant Deed Together With Grant of Permanent Easements (Bedford Wash Storm Drain Channel) over a portion of real property currently identified as APNs 279-530- 028 and 279-530-029 (formerly APN 279-230-004), which was recorded on January 8, 2009 as Instrument No. 2009-0008719 in the Official Records of the County of Riverside and depicted in Exhibit “B” attached hereto and incorporated by reference (“2009 Easements”); and WHEREAS, the City acquired slope easements, a storm drain easement, and temporary construction easements for the construction and maintenance of the Bedford Canyon Channel over a portion of the real property currently identified as APN 279-530-030 (formerly APN 279-230-003) pursuant to that certain Final Order of Condemnation, which was recorded on April 7, 2011 as Instrument No. 2011-0154132, in the Official Records of the County of Riverside (“Condemnation Order”) and depicted in Exhibit “C” attached hereto and incorporated by reference (“2011 Easements”); and
WHEREAS, the City also acquired a landscape easement and right-of-way over a portion of the real property currently identified as APN 279-530-030 (formerly APN 279-230-003) pursuant to the Condemnation Order, but such landscape easement and right-of-way will be retained by the City and will not be vacated by this Resolution; and WHEREAS, the 2004 Easements, 2009 Easements and 2011 Easements (collectively, the “Public Service Easements”) were acquired over the real property currently identified as APNs 279-530-030, 279-530-028, 279-530-029 and 279-240-020 (collectively, the “Property”) for the purpose of constructing and maintaining the Bedford Canyon Channel in order to safely convey 100-year peak storm flows from Caltrans rights-of-way to the existing Temescal Canyon Road, and to reduce erosion and sediments generated in the Bedford Canyon Wash; and

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WHEREAS, on or about August 27, 2024 the City and the Riverside County Flood Control and Water Conservation District (“District”) entered into that certain Cooperative Agreement Bedford Canyon Channel, Stage 1 (Project No. 2-0-00253) (“Cooperative Agreement”), whereby the District agreed to design, construct and assume responsibility for the operation and maintenance of the Bedford Canyon Channel, Stage 1, which consists of (a) approximately 2,206 lineal feet of concrete trapezoidal channel and rock-lined trapezoidal channel with soft-bottom invert and maintenance access roads; (b) reconstruction of portion of Bedford Canyong Wash, upstream of Temescal Canyon Road; and (c) various associated drainage features including but not limited to: junction structures, concrete lined channels, maintenance access roads, riprap and grade control structures; and
WHEREAS, as part of the Cooperative Agreement, the City agreed to vacate the Public Service Easements on the Property; and
WHEREAS, these summary vacation proceedings are being conducted pursuant to the requirements of Chapter 4 of Part 3 of Division 9 of the Streets and Highways Code of the State of California, which authorizes the City Council to summarily vacate public service easements that are determined to be excess; and
WHEREAS, pursuant to Section 8313 of the California Streets and Highways Code, the City’s Planning and Housing Commission pursuant to Resolution No. 2662 adopted on April 7, 2025, determined that the vacation of the Public Service Easements is consistent with the City of Corona General Plan because it will facilitate the development of stormwater conveyance and storage control facilities in areas where intensification of land use is anticipated to occur in furtherance of Policy IU-4.4 of the Infrastructure and Utilities Element of the General Plan.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF CORONA, CALIFORNIA, AS FOLLOWS:

SECTION 1. Incorporation of Recitals. The above Recitals are true and correct and are incorporated herein by reference.

SECTION 2. Findings. The City Council finds and determines that:
(A) The Public Service Easements are excess public service easements that are no longer needed because, pursuant to the Cooperative Agreement, the District will construct and maintain the improvements in the Bedford Canyon Channel and the District will secure its own easements and any other rights necessary to complete the construction and operate and maintain this portion of the Bedford Canyon Channel; and
(B) The vacation of the Public Service Easements would facilitate the District’s operation and maintenance of the Bedford Canyon Channel.

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(C) There are no public utility facilities in use or that would be affected by the vacation of the Public Service Easements.

SECTION 3. Vacation of the Easements. The City Council hereby summarily vacates the Public Service Easements in accordance with Section 8333(c) of the California Streets and Highways Code.

SECTION 4. Effective Date. This Resolution shall be effective immediately upon adoption.

SECTION 5. Recordation. The City Clerk shall cause a certified copy of this Resolution to be recorded in the Riverside County Recorder’s Office in accordance with the provisions of Streets and Highways Code Section 8336. Pursuant to Section 8351 of the California Streets and Highways Code, from and after the date this Resolution is recorded, the Public Service Easements shall no longer constitute public service easements and title to the Property shall thereafter be free from the Public Service Easements.

PASSED, APPROVED AND ADOPTED this 6th day of August, 2025.

Mayor of the City of Corona, California
ATTEST:

City Clerk of the City of Corona, California

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CERTIFICATION
I, Sylvia Edwards, City Clerk of the City of Corona, California, do hereby certify that the foregoing Resolution was regularly passed and adopted by the City Council of the City of Corona, California, at a regular meeting thereof held on the 6 th day of Augst, 2025 by the following
vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Corona, California, this 6
th day of August, 2025.

City Clerk of the City of Corona, California
[SEAL]

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EXHIBIT “A”
LEGAL DESCRIPTION AND DEPICTION OF 2004 EASEMENTS
[SEE ATTACHED 5 PAGES]

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EXHIBIT “B”
LEGAL DESCRIPTION AND DEPICTION OF 2009 EASEMENTS
[SEE ATTACHED 30 PAGES]

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EXHIBIT “C”
LEGAL DESCRIPTION AND DEPICTION OF 2011 EASEMENTS
[SEE ATTACHED 30 PAGES]

RCIT, Pictometry
LEGEND
ASSESSOR.PARCELS

DRAWN BYDATESCALE

RIVERSIDE

LAKE ELSINORE
CORONA
NORCO

EASTVALE
EXHIBIT A: EASEMENT AND ROW CHANGES
M. SETHI
2023-12-18

DESCRIPTION

EXHIBIT A PER COOPERATIVE AGREEMENTBETWEEN CITY OF CORONA AND RCFC&WCD. THIS EXHIBIT SHOWS THEEASEMENT TO BE VACATED BY THE CITY,AND THE RIGHT OF WAY TO BETRANSFERRED TO THE DISTRICT 200 0
Feet
.
*
Q:\dsgnarchive\Design 2\Bedford Canyon Channel\Agrmts\City of Corona\New City of Corona Agreement\ArcMAP\City of Corona Exhibit A (New).mxd

AS SHOWN
FINAL
Legend Assessors Parcels City of Corona ROW to be
transferred to District inFeeCity of Corona Easementto be vacatedProposed Bedford CanyonChannel Stage 1 Limit ofImprovements Existing concrete portion ofBedford Canyon Channel tobe removed and replaced byBedford Canyon Channel,Stage 1 improvements.

APN 279-460-006 APN 279-240-020APN 279-530-030 APN 279-470-022 WRMSHCP Conservation Easement not a part of this project.

Cajalco Rd. APN: 279470030
Temescal Canyon Rd. EXHIBIT A: EASEMENT, ROW, AND STORM DRAIN IMPROVEMENTS City of Corona Storm Drain Easement per INSTR 2011-154132 and INSTR 2004-1015897 to be vacated by city. City of Corona Bedford Canyon Wash Right of Way per INSTR 2009-0008719 to be given to District in fee. 1 OF 2 RIVERSIDE COUNTY FLOOD CONTROL & WATER CONSERVATION DISTRICT APN 279-530-028 APN 279-530-029
APN 279-470-009
Exhibit A - Location Map

EXHIBIT 3

DATE: 08/06/2025
TO: Honorable Mayor and City Council Members
FROM: Office of the City Manager – City Clerk
2025-322

REQUEST FOR CITY COUNCIL ACTION
SUBJECT:

SUBMISSION OF PRESENTATION MATERIALS PRIOR TO PUBLIC MEETINGS EXECUTIVE SUMMARY:

This staff report asks the City Council to adopt Administrative Policy No. 07200.006, which will establish a standardized procedure for the timely submission by members of the public of electronic audio/visual materials or presentations in advance of any scheduled public meeting to ensure consistency in practice and protect City resources.

RECOMMENDED ACTION:

That the City Council approve Administrative Policy No. 07200.006, Submission of Presentation Materials Prior to Public Meetings.

BACKGROUND & HISTORY:

In accordance with the Ralph M. Brown Act (Government Code Section 54950 et seq.), which guarantees the public’s right to participate in the legislative process, transparency and orderly meeting procedures remain essential components of public governance.

There are occasions when the presenter desires to supplement their verbal comments with presentation materials during a public meeting. It has been the City's standard practice to require that electronic materials be submitted to the Clerk at least 24 hours prior to the meeting. In part, this was to ensure that City electronic devices would not be

compromised by a digital threat. Although this has been the City’s standard practice it has not been adopted formally as a policy.

ANALYSIS:

Staff drafted the proposed administrative policy outlining suitable submission of presentation materials from the public prior to public meetings. This policy establishes standardized procedure for the timely submission of audio/visual materials or presentations in advance of any scheduled public meeting that is subject to the Ralph M.

Brown Act.

The proposed policy provides a submission deadline and submission guidelines. All electronic materials shall be submitted in final form to the Clerk no later than 24 hours prior to the start of the public meeting. The submission guidelines apply to the following:
 USB Flash Drives: If the presentation materials are stored on a USB flash drive, the physical device must be submitted to the Clerk before the deadline set forth in Section 3.2(A). The device will be returned to the presenter after the conclusion of the public meeting. The device can also be picked up from the Clerk at City Hall on the next business day.
 Digital Files: A presenter may email a digital version of the presentation materials to the Clerk, as long as it is received before the deadline set forth in Section 3.2(A).  Web-Based Content: If the presentation materials include content from a website, the presenter must email the web address (URL) to the Clerk before the deadline set forth in Section 3.2(A).

Additionally, policy also addresses printed presentation materials and prohibited presentation materials. Printed presentation materials intended for projection or distribution must be physically submitted to the Clerk before the start of the public meeting. The printed presentation materials will be returned to the presenter after the conclusion of the public meeting.

The City reserves the right to reject any proposed presentation materials and deny access to the City's audio/visual equipment under the following conditions:
 The content incites, promotes, or perpetuates illegal activity, violence, or self-harm.  The content is defamatory.
 The content is obscene, pornographic, or violates community standards.  The presentation materials contain potential copyright violations or infringes on intellectual property rights.
 The USB flash drive or other digital files containing the presentation materials include harmful viruses, malware, or other disruptive elements.  The USB flash drive or other digital files containing the presentation materials are incompatible with, or cannot be played on, the City’s audio/visual equipment.

Adopting this policy reinforces the City’s commitment to transparency, operational efficiency, and legal compliance, while enhancing the overall experience for the public, elected officials, and staff during public meetings.

FINANCIAL IMPACT:

The approval of the Administrative Policy does not have a financial impact.

ENVIRONMENTAL ANALYSIS:

This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the common sense exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This action is to adopt a Policy for the submission of presentation materials prior to public meetings and there is no possibility that this project will have a significant effect on the environment. Therefore, no environmental analysis is required.

PREPARED BY: SYLVIA EDWARDS, CITY CLERK
REVIEWED BY: JUSTIN TUCKER, ASSISTANT CITY MANAGER
ATTACHMENTS:

1. Exhibit 1 – Administrative Policy No. 07200.006

(CITY ATTY: 11-16)
JAMIER\03000.35006\10311645.3
Administrative Policy

ARTICLE I - PURPOSE
Section 1.1 General Purpose
The purpose of this policy is to establish a standardized procedure for the timely submission by members of the public of audio/visual materials or presentations in advance of any scheduled public meeting to ensure consistency, facilitate orderly and effective public meetings, and limit the City’s exposure to potential liability.

Section 1.2 Superseded Policies
None.

ARTICLE II - DEFINITIONS AND SCOPE
Section 2.1 Definitions
A. Clerk. The term “Clerk” shall mean the City Clerk or any employee or officer charged with keeping an accurate record of the proceedings at a public meeting.

B. Presentation Materials. The term “presentation materials” shall mean audio/visual information, materials or presentations (e.g., PowerPoint, PDF, images, video files) that a presenter intends to display during the presenter’s comments at a public meeting.

C. Presenter. The term “presenter” shall mean an individual who desires to supplement their verbal comments with presentation materials during a public meeting.

Title: Submission of Presentation Materials Prior to Public Meetings
Administered By: City Manager’s Office (Office of the City Clerk) Policy No. Issue
Date
Revision
Date
Dept. Head
Approved
City Manager
Approved
Mayor
Approved
07200.006

Administrative Policy (date)
Submission of Materials Prior to Public Meetings
Administered by City Manager’s Office, Office of the City Clerk

(CITY ATTY: 11-16)
JAMIER\03000.35006\10311645.3
D. Public Meeting. The term “public meeting” shall mean any meeting subject to the Ralph M. Brown Act.

Section 2.2 General Scope
Unless otherwise stipulated herein, this policy applies to all City employees. All such employees shall comply with the provisions outlined in this policy. It is the responsibility of all supervision to ensure that the provisions outlined in this policy are enforced for those City employees under their authority.

This policy shall apply to all presenters. Failure to submit presentation materials in accordance with this policy may result in the presentation materials not being displayed or presented during the public meeting.

Section 2.3 Exemptions from Scope
None.

ARTICLE III – SUBMISSION OF MATERIALS PRIOR TO PUBLIC MEETINGS Section 3.1 Use of Presentation Materials and City Audio/Visual Equipment by Presenters
Subject to the conditions and requirements of this policy, a presenter is permitted to display presentation materials during the presenter’s comments at a public meeting. The presentation materials may be in either electronic, digital or printed format. A presenter may use the City's audio/visual equipment to show such presentation materials.

Section 3.2 Electronic Presentation Materials
A. Submission Deadline. All electronic materials shall be submitted in final form to the Clerk no later than 24 hours prior to the start of the public meeting.

B. Submission Guidelines. The following guidelines shall apply to the submission of presentation materials in electronic or digital format:
 USB Flash Drives: If the presentation materials are stored on a USB flash drive, the physical device must be submitted to the Clerk before the deadline set forth in Section 3.2(A). The device will be returned to the presenter after the conclusion of the public meeting, The device can also be picked up from the Clerk at City Hall on the next business day.

Administrative Policy (date)
Submission of Materials Prior to Public Meetings
Administered by City Manager’s Office, Office of the City Clerk

(CITY ATTY: 11-16)
JAMIER\03000.35006\10311645.3
 Digital Files: A presenter may email a digital version of the presentation materials to the Clerk, as long as it is received before the deadline set forth in Section 3.2(A).  Web-Based Content: If the presentation materials include content from a website, the presenter must email the web address (URL) to the Clerk before the deadline set forth in Section 3.2(A).

C. Confirmation of Receipt. It is the responsibility of the presenter to confirm receipt by the Clerk of any electronically submitted presentation materials. As with any technology, there is a risk of hardware or software failure that may prevent the content of the presentation materials from being displayed properly. The presenter assumes this risk and the City is not responsible for such failures.

Section 3.3 Printed Presentation Materials
A. Submission Deadline. Printed presentation materials intended for projection or distribution must be physically submitted to the Clerk before the start of the public meeting. The printed presentation materials will be returned to the presenter after the conclusion of the public meeting.

Section 3.4 Prohibited Presentation Materials
The City reserves the right to reject any proposed presentation materials and deny access to the City's audio/visual equipment under the following conditions:
 The content incites, promotes, or perpetuates illegal activity, violence, or self-harm.  The content is defamatory.
 The content is obscene, pornographic, or violates community standards.  The presentation materials contain potential copyright violations or infringes on intellectual property rights.
 The USB flash drive or other digital files containing the presentation materials include harmful viruses, malware, or other disruptive elements.  The USB flash drive or other digital files containing the presentation materials are incompatible with, or cannot be played on, the City’s audio/visual equipment.

DATE: 08/06/2025
TO: Honorable Mayor and City Council Members
FROM: Planning and Development Department
2025-306

REQUEST FOR CITY COUNCIL ACTION
SUBJECT:

COVENANT AND DEED RESTRICTION REGARDING ENCROACHMENT ON SANITARY SEWER AND STORM DRAIN EASEMENT LOCATED AT 1141 ATHLONE

CIRCLE, CORONA
EXECUTIVE SUMMARY:

This staff report asks the City Council to approve a covenant and deed restriction between the City and the property owner of 1141 Athlone Circle to permit a carport within a 25-foot wide easement dedicated for a public sewer line and storm drain line. The 25-foot wide easement is located along the perimeter of 1141 Athlone Circle, which contains a single family house in addition to hardscape and landscape improvements. The property was developed in 2005.

RECOMMENDED ACTION:

That the City Council authorize the City Manager to execute the covenant and deed restriction regarding encroachment on sanitary sewer and storm drain easement dedicated to the city on the property located at 1141 Athlone Circle.

BACKGROUND & HISTORY:

The property located at 1141 Athlone Circle was created by Tract Map 28941, recorded on December 18, 2003. The property is located in the R-1-8.4 single family residential zone and contains an existing single family residential house. The property is 0.63 acres (27,442 square feet) with a public sewer line and storm drain line traversing the property

in a southeast direction. The public utilities connect at the front of the property on Athlone Circle to Chase Drive, which is located behind the property.

Sometime in 2021, the property owner constructed a 48’ x 18’ carport (864 square feet) within the side yard of the property over the dedicated easement. The carport is open on four sides and covered by a roof supported by posts. At the time, the owner did not obtain a building permit for the carport. On May 20, 2025, the property owner initiated the process to obtain a building permit from the City and submitted structural calculations to the City for review. It was discovered during that review that the carport was located within the easement dedicated to the City. Per the easement notes on the recorded tract map, no building obstructions are allowed within the easement.

Rather than have the property owner remove the carport that was constructed, staff presented the option of having the property owner record a covenant and deed restriction against the property. The covenant releases the City from any liability or damage to the carport or other structures located in the easement should the City need to access the easement in this area for any type of repair, maintenance, or other operation to the sewer or storm drain lines. The recorded covenant and deed restriction will run with the land and pass on to successors in interest should the property be sold in the future.

ANALYSIS:

The covenant and deed restriction will permit the encroachment of a 48’ x 18’ carport within a 25-foot wide easement dedicated for public sewer and storm drain purposes located entirely on 1141 Athlone Circle. The carport is not enclosed with walls. The carport is covered by a roof supported by posts and is used for the parking of vehicles.

The property owner has agreed to record the covenant and deed restriction against the property to allow for the carport to be permitted in the easement. The property owner accepts full responsibility for the carport and acknowledges that if the carport is damaged as a result of any repair or other operation to the public utilities, the owner is responsible for all repairs. The owner also acknowledges that the City is not liable for any damage to or destruction of the carport structure or any other structure located in the easement.

FINANCIAL IMPACT:

The recordation of this covenant and deed restriction will not have a financial impact.

ENVIRONMENTAL ANALYSIS:

This request is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the commonsense rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This request is to execute a covenant and deed restrict on an existing developed property and there is no possibility that this action will have a significant effect on the environment. Therefore, no environmental analysis is required.

PREPARED BY: JOANNE COLETTA, PLANNING & DEVELOPMENT DIRECTOR ATTACHMENTS:

1. Exhibit 1 – Locational

2. Exhibit 2 – Covenant and Deed Restriction

Locational
1141 Athlone Circle

DATE: 08/06/2024
TO: Honorable Mayor and City Council Members
FROM: Finance Department
2025-300

REQUEST FOR CITY COUNCIL ACTION
SUBJECT:

RESOLUTION DECLARING THE CITY’S INTENTION TO ANNEX TERRITORY TO COMMUNITY FACILITIES DISTRICT NO. 2016-3 (MAINTENANCE SERVICES) AND

ADOPTING A MAP OF THE AREA PROPOSED TO BE ANNEXED THERETO (ANNEXATION NO. 42)
EXECUTIVE SUMMARY:

This staff report asks the City Council to adopt a Resolution declaring intention to annex territory to Community Facilities District 2016-3 (Maintenance Services). Certain development projects are required to form or annex into a maintenance district. In accordance with this requirement, 2020 Jurupa Valley Group, LLC, (“Owner”) is requesting annexation of Assessor’s Parcel Number 119-081-012 into the City’s Community Facilities District No. 2016-3 (Maintenance Services) to provide maintenance services for public facilities within and for the benefit of the proposed development RECOMMENDED ACTION:

That the City Council adopt Resolution No. 2025-029, declaring intention to annex territory to Community Facilities District No. 2016-3 (Maintenance Services) of the City of Corona, and adopting a map of the area proposed to be annexed thereto (Annexation No. 42).

BACKGROUND & HISTORY:

On December 7, 2016, the City Council approved Resolution No. 2016-112 establishing Community Facilities District No. 2016-3 (Maintenance Services) of the City of Corona (CFD No. 2016-3 or District) for the purpose of levying special taxes on parcels of taxable property to provide certain services which are necessary to meet increased demands placed upon the City.

Certain development projects are required to form or annex into a maintenance district.

These districts apply an annual fee or special tax upon properties within the district, which provides the revenue to offset the cost of maintenance of the public improvements necessary to serve the development.

ANALYSIS:
2020 Jurupa Valley Group, LLC (“Owners”) have submitted a Petition to the City requesting that Assessment Parcel Numbers 119-081-012 be annexed to CFD No. 2016-

3. The Petition, including the waiver and consent by the Owner, is on file in the City Clerk's office and authorizes the City to: (1) hold the election and declare election results; (2) shorten election time requirements; (3) waive analysis and arguments; and (4) waive all noticing requirements relating to the conduct of the election immediately following the public hearing.

The development is comprised of an empty lot located southeast of River Road, northeast of Cota Street, and southwest of Penrose Drive. The gross acreage for the entire property in the boundary area is approximately 0.42 acres, as shown in Exhibit “A” of Resolution No. 2025-029 (“Subject Parcel”). The Owner proposes to construct 9 condominium units.

As a condition of approval, the Subject Parcel is required to be annexed into CFD No. 2016-3 to pay for the maintenance of landscaping, lighting, street maintenance, parks and graffiti. Should Resolution No. 2025-029 be approved, the annexation process proceeds, and a public hearing of the proposed annexation shall be held on September 17, 2025.

FINANCIAL IMPACT:

The proposed annexation will establish Tax Zone 42 within the CFD No. 2016-3. The Subject Parcels will be assessed as residential units and will benefit from the existing and future landscaping, lighting, street maintenance, parks, and graffiti for Special Tax A, and drainage for Special Tax B (Contingent). This annexation will yield an estimate of $5,193 annually in special assessment revenue, not including Contingent Tax B, for the District at build-out as planned. The total annexation cost will be paid by the Owners.

ENVIRONMENTAL ANALYSIS:

This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the common sense exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may

have a significant effect on the environment, the activity is not subject to CEQA. This action merely declares the City’s intent to annex the Subject Parcel to CFD No. 2016-3 and there is no possibility that adopting this resolution will have a significant effect on the environment. Therefore, no environmental analysis is required.

PREPARED BY: ERMA MONTANO, SENIOR FINANCIAL ANAYST
REVIEWED BY: JULIE KENNICUTT, DEPUTY FINANCE DIRECTOR
ATTACHMENTS:

1. Exhibit 1 – CFD No. 2016-3 Annexation No. 42 Project Map

2. Exhibit 2 – Resolution No. 2025-029

RIVER
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COMMUNITY FACILITIES DISTRICT NO. 2016-3 (MAINTENANCE SERVICES) ANNEXATION NO. 42

PROJECT MAP
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RESOLUTION NO. 2025-029

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CORONA, CALIFORNIA DECLARING INTENTION TO

ANNEX TERRITORY TO COMMUNITY FACILITIES
DISTRICT NO. 2016-3 (MAINTENANCE SERVICES) OF

THE CITY OF CORONA, AND ADOPTING A MAP OF THE

AREA PROPOSED TO BE ANNEXED THERETO
(ANNEXATION NO. 42)
WHEREAS, the City Council (the "City Council") of the City of Corona (the "City'') has heretofore initiated proceedings for the establishment of Community Facilities District No. 2016-3 of the City of Corona, County of Riverside, State of California (the "Community Facilities District") for the purpose of levying special taxes on parcels of taxable property therein for the purpose of providing certain services which are necessary to meet increased demands placed upon the City as a result of the development of said real property; and WHEREAS, the City has received signed petitions from the owner and developer of a certain parcel of property requesting that such parcel be annexed to the Community Facilities District, and agreeing to the annual levy of special taxes on said property sufficient to pay the costs of such services and costs incidental thereto; and WHEREAS, the City Council is authorized by Article 3.5 (commencing with Section 53339) of Chapter 2.5 of Part l of Division 2 of Title 5 of the Government Code, commonly known as the "Mello-Roos Community Facilities Act of 1982," (the "Act") to annex territory to the Community Facilities District by complying with the procedures set forth in said Article 3.5.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF CORONA, CALIFORNIA, AS FOLLOWS:

SECTION 1. Intention. The City Council declares its intention to conduct proceedings pursuant to Article 3.5 of the Act for the annexation to the Community Facilities District of the territory described in Exhibit "A" attached hereto. The City Council determines that the public convenience and necessity require that such territory be annexed to the Community Facilities District.

SECTION 2. Name of District. The name of the existing Community Facilities District is Community Facilities District No. 2016-3 (Maintenance Services) of the City of Corona, County of Riverside, State of California.

SECTION 3. Description of Territory Proposed to be Annexed; Annexation Map.

The territory which is included in the Community Facilities District is described on the map of the Community Facilities District recorded on November 7, 2016 in Book 80 of Maps of

2 Assessment and Community Facilities Districts, page 24, and as Instrument No. 2016-0494014; and the map entitled Annexation Map No. 1 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on March 6, 2017 in Book 80 of Maps of Assessment and Community Facilities Districts, at page 45, and as Instrument No. 2017-0091538; the map entitled Annexation Map No. 2 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on April 25, 2017 in Book 80 of Maps of Assessment and Community Facilities Districts, at page 61, and as Instrument No. 2017-0164857; the map entitled Annexation Map No. 3 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on April 25, 2017 in Book 80 of Maps of Assessment and Community Facilities Districts, at page 60, and as Instrument No. 2017-0164856; the map entitled Annexation Map No. 4 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on April 11, 2018 in Book 82 of Maps of Assessment and Community Facilities Districts, at page 33, and as Instrument No. 2018- 0139326; the map entitled Annexation Map No. 5 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on May 9, 2018 in Book 82 of Maps of Assessment and Community Facilities Districts, at page 46, and as Instrument No. 2018-0180894; the map entitled Annexation Map No. 6 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on August 8, 2018 in Book 82 of Maps of Assessment and Community Facilities Districts, at page 95, and as Instrument No. 2018-0318806; the map entitled Annexation Map No. 7 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on September 12, 2018 in Book 83 of Maps of Assessment and Community Facilities Districts, at page 3, and as Instrument No. 2018-0366312; the map entitled Annexation Map No. 8 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on October 24, 2018 in Book 83 of Maps of Assessment and Community Facilities Districts, at page 19, and as Instrument No. 2018-0420213; the map entitled Annexation Map No. 9 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on December 12, 2018 in Book 83 of Maps of Assessment and Community Facilities Districts, at page 36, and as Instrument No. 2018- 0483574; the map entitled Annexation Map No. 10 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on April 10, 2019 in Book 83 of Maps of Assessment and Community Facilities Districts, at page 71, and as Instrument No. 2019-0121272; the map entitled Annexation Map No. 11 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on April 10, 2019 in Book 83 of Maps of Assessment and Community Facilities Districts, at page 72, and as Instrument No. 2019-0121273; the map entitled Annexation Map No. 12 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on April 10, 2019 in Book 83 of Maps of Assessment and Community Facilities Districts, at page 73, and as Instrument No. 2019-0121274; the map entitled Annexation Map No. 13 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on October 31, 2019 in Book 84 of Maps of Assessment and Community Facilities Districts, at page 47, and as Instrument No. 2019- 0443969; the map entitled Annexation Map No. 14 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on October 23, 2019 in Book 84 of Maps of Assessment and Community Facilities Districts, at page 40, and as Instrument No. 2019-0428088; the map entitled Annexation Map No. 15 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on February 26, 2020 in Book 84 of Maps of Assessment and Community Facilities Districts, at page 97, and as Instrument No. 2020-0087079; the map entitled Annexation Map No. 16 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on July 8, 2020 in Book 85 of Maps of Assessment and Community Facilities Districts, at page 44, and as

3 Instrument No. 2020-0296754; the map entitled Annexation Map No. 17 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on June 25, 2020 in Book 85 of Maps of Assessment and Community Facilities Districts, at page 39, and as Instrument No. 2020- 0274667; the map entitled Annexation Map No. 19 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on September 23, 2020 in Book 85 of Maps of Assessment and Community Facilities Districts, at page 61, and as Instrument No. 2020-0451769; the map entitled Annexation Map No. 20 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on September 23, 2020 in Book 85 of Maps of Assessment and Community Facilities Districts, at page 62, and as Instrument No. 2020-0451770; the map entitled Annexation Map No. 21 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on November 12, 2020 in Book 85 of Maps of Assessment and Community Facilities Districts, at page 93, and as Instrument No. 2020-0562417; the map entitled Annexation Map No. 22 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on November 12, 2020 in Book 85 of Maps of Assessment and Community Facilities Districts, at page 94, and as Instrument No. 2020-0562418; the map entitled Annexation Map No. 23 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on April 7, 2021 in Book 86 of Maps of Assessment and Community Facilities Districts, at page 62, and as Instrument No. 2021-0246658; the map entitled Annexation Map No. 24 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on March 24, 2021 in Book 86 of Maps of Assessment and Community Facilities Districts, at page 50, and as Instrument No. 2021-0186140; the map entitled Annexation Map No. 25 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on April 28, 2021 in Book 86 of Maps of Assessment and Community Facilities Districts, at page 94, and as Instrument No. 2021-0264410; the map entitled Annexation Map No. 26 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on November 4, 2021 in Book 87 of Maps of Assessment and Community Facilities Districts, at page 87, and as Instrument No. 2021-0668966; the map entitled Annexation Map No. 27 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on July 28, 2021 in Book 87 of Maps of Assessment and Community Facilities Districts, at page 32, and as Instrument No. 2021- 0450034; the map entitled Annexation Map No. 28 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on September 22, 2021 in Book 87 of Maps of Assessment and Community Facilities Districts, at page 68, and as Instrument No. 2021-2021-0565136; the map entitled Annexation Map No. 29 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on August 5, 2021 in Book 87 of Maps of Assessment and Community Facilities Districts, at page 43, and as Instrument No. 2021-0469342; the map entitled Annexation Map No. 30 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on September 8, 2021 in Book 87 of Maps of Assessment and Community Facilities Districts, at page 59, and as Instrument No. 2021-0535299; the map entitled Annexation Map No. 31 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on November 10, 2021 in Book 87 of Maps of Assessment and Community Facilities Districts, at page 86, and as Instrument No. 2021-0668965; the map entitled Annexation Map No. 32 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on March 3, 2022 in Book 88 of Maps of Assessment and Community Facilities Districts, at page 41, and as Instrument No. 2022- 0106476; the map entitled Annexation Map No. 33 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on May 5, 2022 in Book 88 of Maps of Assessment and Community Facilities Districts, at page 86, and as Instrument No. 2022-0211816 in the official

4 records of the County of Riverside; the map entitled Annexation Map No. 34 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on February 2, 2023 in Book 90 of Maps of Assessment and Community Facilities Districts, at page 51, and as Instrument No. 2023-0032152 in the official records of the County of Riverside; the map entitled Annexation Map No. 35 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on June 28, 2023 in Book 91 of Maps of Assessment and Community Facilities Districts, at page 52, and as Instrument No. 2023-0185724 in the official records of the County of Riverside; the map entitled Annexation Map No. 36 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on September 22, 2023 in Book 91 of Maps of Assessment and Community Facilities Districts, at page 97, and as Instrument No. 2023-0281617 in the official records of the County of Riverside; the map entitled Annexation Map No. 38 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on May 8, 2024 in Book 93 of Maps of Assessment and Community Facilities Districts, at page 7, and as Instrument No. 2024-0133590 in the official records of the County of Riverside; the map entitled Annexation Map No. 39 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on August 27, 2024 in Book 93 of Maps of Assessment and Community Facilities Districts, at page 100, and as Instrument No. 2024-0257967 in the official records of the County of Riverside; the map entitled Annexation Map No. 40 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on November 26, 2024 in Book 94 of Maps of Assessment and Community Facilities Districts, at page 76, and as Instrument No. 2024-0363437 in the official records of the County of Riverside. the map entitled Annexation Map No. 41 of Community Facilities District No. 2016-3 (Maintenance Services) recorded on November 26, 2024 in Book 94 of Maps of Assessment and Community Facilities Districts, at page 77, and as Instrument No. 2024-0363437 in the official records of the County of Riverside. The territory proposed to be annexed to the Community Facilities District is described in Exhibit "A" attached hereto and by this reference made a part hereof. Such territory is also shown and described on the map thereof entitled "Annexation Map No. 42, Community Facilities District No. 2016-3 (Maintenance Services) City of Corona, County of Riverside, State of California," which is on file with the City Clerk (the "Annexation Map").

SECTION 4. Types of Services, Incidental Expenses; Plan for Providing Services. The Community Facilities District shall provide and finance the annual costs of maintaining, servicing, cleaning, repairing and/or replacing landscaped areas (may include reserves for replacement) in public street right-of-way, public landscaping, public open spaces and other similar landscaped areas officially dedicated for public use, including, but not limited to, maintenance and lighting of parks, parkways, streets, roads and open space, maintenance and operation of water quality improvements and storm drainage systems, and public street sweeping, within and in the area of the Community Facilities District. The Community Facilities District shall also finance cost associated with the determination of the amount of and the levy and collection of special taxes which are levied to provide such services and costs otherwise incurred in order to carry out the authorized purposes of the Community Facilities District.

SECTION 5. Special Taxes. Except where funds are otherwise available, special taxes sufficient to pay the costs of the services described in Section 4 above and the annual administrative expenses of the City and the Community Facilities District in determining,

5 apportioning, levying and collecting such special taxes, shall be annually levied within the territory proposed to be annexed to the Community Facilities District. Pursuant to Section 53340 of the California Government Code, the special taxes shall be collected in the same manner as ordinary ad valorem property taxes are collected and shall be subject to the same penalties and the same procedure, sale, and lien priority in case of delinquency as is provided for ad valorem taxes.

However, under no circumstances shall the special tax levied against any parcel subject to the levy of the special tax be increased as a consequence of delinquency or default by the owner of any other parcel or parcels within the Community Facilities District by more than ten (10) percent.

The rates and method of apportionment of said special taxes shall be as set forth in Exhibit "B" attached hereto and by this reference made a part hereof. The rate of special tax to be levied on property within the territory proposed to be annexed to the Community Facilities District in any fiscal year to pay the cost of the services described in Section 4 above shall be equal to the rate of special tax which will be levied on all other property within the Community Facilities District to pay the cost of such services in such fiscal year.

SECTION 6. Adoption of Annexation Map. Pursuant to Section 3110.5 of the Streets and Highways Code, the City Council adopts the Annexation Map as the map of the areas proposed to be annexed to the Community Facilities District. Pursuant to Section 3111 of said Code, the City Clerk shall file the original of the Annexation Map in her office and shall file a copy of the Annexation Map with the County Recorder of the County of Riverside no later than 15 days prior to the date of the hearing specified in Section 7 hereof.

SECTION 7. Hearing. A public hearing on the proposed annexation of said territory to the Community Facilities District shall be held at 6:00 p.m. on September 17, 2025, in the Council Chambers of the City Council, 400 South Vicentia, Corona, California.

SECTION 8. Notice. The City Clerk shall publish a notice of the time and place of said hearing as required by Section 53322 of the California Government Code, and shall also give notice of the hearing by first class mail to each registered voter and landowner within the territory proposed to be annexed to the Community Facilities District as prescribed by Section 53339.4 of said Code. Said notice shall be published at least ten (10) days and mailed at least fifteen (15) days before the date of the hearing and shall contain the information required by said Section 53339.4.

SECTION 9. Description of Voting Procedures. The voting procedures to be followed in conducting the election on the proposition with respect to the levy of special taxes within the territory proposed to be annexed to the Community Facilities District to shall be as follows:
(a) If at the time of the close of the public or protest hearing (hereinafter referred to as the ''protest hearing") at least 12 persons are registered to vote within the territory proposed to be annexed to the Community Facilities District, the election shall be conducted by the City Clerk, and shall be held on a date selected by the City Council in conformance with the provisions of Section 53326 of the California Government Code ("Section 53326") and pursuant to the applicable provisions of law regulating elections of the City, insofar as they may be

6 applicable, and pursuant to Section 53326 the ballots for the election shall be distributed to the qualified electors of the territory proposed to be annexed to the Community Facilities District by mail with return postage prepaid and the election shall be conducted as a mail ballot election. (b) If at the time of the close of the protest hearing, and for at least the preceding 90 days, less than 12 persons have been registered to vote within the territory proposed. to be annexed to the Community Facilities District, and pursuant to Section 53326, the vote is therefore to be by the landowners of that territory, with each landowner of record at the close of the protest hearing having one vote for each acre or portion of an acre of land that he or she owns, the election shall be conducted by the City Clerk as follows:
(1) The election shall be held on the earliest date following the conclusion of the protest hearing upon which it can be held pursuant to Section 53326 which may be selected by the City Council, or such earlier date as the owners of land within the territory proposed to be annexed to the Community Facilities District and the City Clerk agree and concur is acceptable.
(2) Pursuant to Section 53326, the election may be held earlier than 90 days following the close of the protest hearing if the qualified electors of the territory proposed to be annexed to the Community Facilities District waive the time limits for conducting the election set forth in Section 53326 by unanimous written consent and the City Clerk concurs in such earlier election date as shall be consented to by the qualified electors. (3) Pursuant to Section 53326, ballots for the election shall be distributed to the qualified electors by the City Clerk by mail with return postage prepaid or by personal service.
(4) Pursuant to applicable provisions of law regulating elections of the City which govern the conduct of mail ballot elections, and Division 4 (commencing with Section 4000) of the Elections Code with respect to elections conducted by mail, the City Clerk shall mail or deliver to each qualified elector an official ballot in a form specified by the City Council in the resolution calling the election, and shall also mail or deliver to all such qualified electors a ballot pamphlet and instructions to voter, including a sample ballot identical in form to the official ballot but identified as a sample ballot, a statement pursuant to Section 9401 of the said Code, an impartial analysis by the City Attorney pursuant to Section 9280 of the said Code with respect to the ballot proposition contained in the official ballot, ballot arguments and rebuttals, if any, pursuant to Sections 9281 to 9287, inclusive, of said Code, a return identification envelope with prepaid postage thereon addressed to the City Clerk for the return of voted official ballots, and a copy of the resolution adopted by the City Council calling and scheduling the election and the exhibits thereto; provided, however, that such statement, analysis and arguments may be waived with the unanimous consent of all the landowners of the territory proposed to be annexed to the Community Facilities District and shall be so stated in the resolution adopted by the City Council calling the election.

7 (5) The official ballot to be mailed or delivered by the City Clerk to each landowner-voter shall have printed or typed thereon the name of the landowner-voter and the number of votes to be voted by the landowner-voter and shall have appended to it a certification to be signed by the person voting the official ballot which shall certify that the person signing the certification is the person who voted the official ballot, and if the landowner-voter is other than a natural person, that he or she is and officer of or other person affiliated with the landowner-voter entitled to vote such official ballot, that he or she has been authorized to vote such official ballot on behalf of the landowner-voter, that in voting such official ballot it was his or her intent, as well as the intent of the landowner-voter, to vote all votes to which the landownervoter is entitled based on its land ownership on the proposition set forth in the official ballot as marked thereon in the voting square opposite such proposition, and further certifying as to the acreage of the landowner-voter's land ownership within the territory proposed to be annexed to the Community Facilities District.
(6) The return identification envelope delivered by the City Clerk to each landowner-voter shall have printed or typed thereon the following: (i) the name of the landowner, (ii) the address of the landowner, (iii) a declaration under penalty of perjury stating that the voter is the landowner or the authorized representative of the landowner entitled to vote the enclosed ballot and is the person whose name appears on the identification envelope, (iv) the printed name and signature of the voter, (v) the address of the voter, (vi) the date of signing and place of execution of said declaration, and (vii) a notice that the envelope contains an official ballot and is to be opened only by the City Clerk.
(7) The information-to-voter form to be mailed or delivered by the City Clerk to the landowner-voters shall inform them that the official ballots shall be returned to the City Clerk properly voted as provided thereon and with the certification appended thereto properly completed and signed in the sealed return identification envelope with the certification thereon completed and signed and all other information to be inserted thereon properly inserted by 5 o'clock p.m. on the date of the election.
(8) Upon receipt of the return identification envelopes which are returned prior to the voting deadline on the date of the election, the City Clerk shall canvass the votes cast in the election, and shall file a statement with the City Council at its next regular meeting regarding the results of such canvass and the election.

The procedures set forth in this section for conducting the election may be modified as the City Council may determine to be necessary or desirable by a resolution subsequently adopted by the City Council.

PASSED, APPROVED AND ADOPTED this 6th day of August 2025.

Mayor of the City of Corona, California

8 ATTEST:

City Clerk of the City of Corona, California

9 CERTIFICATION
I, Sylvia Edwards, City Clerk of the City of Corona, California, do hereby certify that the foregoing Resolution was regularly passed and adopted by the City Council of the City of Corona, California, at a regular meeting thereof held on the 6th day of August, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Corona, California, this 6th day of August, 2025.

City Clerk of the City of Corona, California

10 EXHIBIT “A”

LEGAL DESCRIPTION
ANNEXATION NO. 42 TO
COMMUNITY FACILITIES DISTRICT NO. 2016-3 (MAINTENANCE SERVICES)

CITY OF CORONA, COUNTY OF RIVERSIDE

STATE OF CALIFORNIA
The land hereinafter referred to is situated in the City of Corona, County of Riverside, State of CA, and is described as follows:
449 River Road, Corona, CA
Lot 13, Tract 2746 as shown on map, on file in book 47, page 96 of maps, records of Riverside County.

0.42 Acres.

APN: 119-081-012

11 EXHIBIT “B”

RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAX FOR
COMMUNITY FACILITIES DISTRICT NO. 2016-3 (MAINTENANCE SERVICES)

OF THE CITY OF CORONA
A Special Tax (the “Special Tax”) shall be levied on and collected from each Assessor’s Parcel (defined below) in Community Facilities District No. 2016-3 (Maintenance Services) (the “CFD No. 2016-3” or “CFD”; defined below), in each Fiscal Year, (defined below), commencing in the Fiscal Year beginning July 1, 2017, in an amount determined by the City Council of the City of Corona, acting in its capacity as the legislative body of CFD No. 2016-3, by applying the rate and method of apportionment set forth below. All of the real property in CFD No. 2016-3, unless exempted by law or by the provisions herein, shall be taxed to the extent and in the manner provided herein.

A. DEFINITIONS
“Acre” or “Acreage” means the land area of an Assessor’s Parcel as shown on any Assessor’s Parcel Map, or if the land area is not shown on the Assessor’s Parcel Map, the land area as shown on the applicable Final Map, or if the area is not shown on the applicable Final Map, the land area shall be calculated by the Administrator. “Administrative Expenses” means the actual or reasonably estimated costs directly related to the formation, annexation, and administration of CFD No. 2016-3 including, but not limited to: the costs of computing the Special Taxes and preparing the annual Special Tax collection schedules (whether by the City or designee thereof or both); the costs to the City, CFD No. 2016-3, or any designee thereof associated with fulfilling the CFD No. 2016-3 disclosure requirements; the costs associated with responding to public inquiries regarding the Special Taxes; the costs of the City, CFD No. 2016-3 or any designee thereof related to an appeal of the Special Tax; and the City's annual administration fees including payment of a proportional share of City overhead and salaries and benefits of any City employees whose duties are related to the administration of CFD No. 2016-3 and third party expenses related to CFD No. 2016-3.

Administrative Expenses shall also include amounts estimated or advanced by the City or CFD No. 2016-3 for any other administrative purposes of CFD No. 2016-3, including attorney's fees and other costs related to commencing and pursuing to completion any foreclosure of delinquent Special Taxes.
“Administrator” means the City Manager of the City of Corona, or his or her designee. “Approved Property” means all Assessor’s Parcels of Taxable Property that are included in a Final Map that was recorded prior to the March 1 preceding the Fiscal Year in which the Special Tax is being levied, and that have not been issued a building permit on or prior to the June 1 preceding the Fiscal year in which the special tax is being levied.

12 “Assessor’s Parcel” means a lot or parcel of land that is identifiable by an Assessor’s Parcel Number by the County Assessor of the County of Riverside. “Assessor’s Parcel Map” means an official map of the Assessor of the County designating parcels by Assessor’s Parcel Number.
“Assessor’s Parcel Number” means that identification number assigned to a parcel by the County Assessor of the County.
“Building Square Footage” or “BSF” means the floor area square footage reflected on the original construction building permit issued for construction of a building of Non-Residential Property and any Building Square Footage subsequently added to a building of such NonResidential Property after issuance of a building permit for expansion or renovation of such building.
“Calendar Year” means the period commencing January 1 of any year and ending the following December 31.
“CFD” or “CFD No. 2016-3” means the City of Corona Community Facilities District No. 2016-3 (Maintenance Services).
“City” means the City of Corona.
“Contingent Services” means services permitted under the Mello-Roos Community Facilities Act of 1982 including, without limitation, those services authorized to be funded by CFD No. 2016-3 as set forth in the documents adopted by the City Council at the time the CFD was formed to be provided by the City in the event the Administrator makes a determination pursuant to Section C(2) that a Property Owners’ Association fails to adequately provide such services.
“County” means the County of Riverside.
“Developed Property” means all Assessor’s Parcels of Taxable Property for which a building permit for new construction has been issued on or prior to June 1 preceding the Fiscal Year in which the Special Tax is being levied.
“Exempt Property” means all Assessors’ Parcels designated as being exempt from the Special Tax as provided for in Section G.
“Final Map” means a subdivision of property by recordation of a final map, parcel map, or lot line adjustment, pursuant to the Subdivision Map Act (California Government Code Section 66410 et seq.) or recordation of a condominium plan pursuant to California Civil Code 1352 that creates individual lots for which building permits may be issued without further subdivision.

13 “Fiscal Year” means the period from and including July 1st of any year to and including the following June 30th.
“Land Use Category” or “LUC” means any of the categories contained in Section B hereof to which an Assessor’s Parcel is assigned consistent with the land use approvals that have been received or proposed for the Assessor’s Parcel as of June 1 preceding the Fiscal Year in which the Special Tax is being levied.
“Maximum Special Tax” means either Maximum Special Tax A and/or Maximum Special Tax B (Contingent), as applicable.
“Maximum Special Tax A” means for each Assessor’s Parcel and each Fiscal Year, the maximum Special Tax A, as determined in accordance with Section C below that can be levied on such Assessor’s Parcel in such Fiscal Year.
“Maximum Special Tax B (Contingent)” means for each Assessor’s Parcel and each Fiscal Year, the maximum Special Tax B (Contingent), as determined in accordance with Section C below that can be levied on such Assessor’s Parcel in such Fiscal Year. “Multi-Family Residential Property” or “MFR” means any Assessor’s Parcel of Residential Property upon which a building or buildings comprised of attached Residential Units sharing at least one common wall with another unit are constructed or are intended to be constructed. “Non-Residential Property” or “NR” means all Assessor's Parcels of Taxable Property for which a building permit(s) was issued for a non-residential use. The Administrator shall make the determination if an Assessor’s Parcel is Non-Residential Property. “Property Owner’s Association” or “POA” means the property owner’s association or homeowner’s association established to maintain certain landscaping within a Tax Zone. “Proportionately” means for Taxable Property that is: (i) Developed Property, that the ratio of the actual Special Tax levy to the Maximum Special Tax is the same for all Parcels of Developed Property, (ii) Approved Property, that the ratio of the actual Special Tax levy to the Maximum Special Tax is the same for all Parcels of Approved Property, and (iii) Undeveloped Property that the ratio of the actual Special Tax levy per acre to the Maximum Special Tax per acre is the same for all Parcels of Undeveloped Property. “Residential Unit” or "RU" means a residential unit that is used or intended to be used as a domicile by one or more persons, as determined by the Administrator. “Residential Property” means all Assessor’s Parcels of Taxable Property upon which Residential Units have been constructed or are intended to be constructed or for which building permits have been or may be issued for purposes of constructing one or more Residential Units.

14 “Service(s)” means services permitted under the Mello-Roos Community Facilities Act of 1982 including, without limitation, those services authorized to be funded by CFD No. 2016- 3 as set forth in the documents adopted by the City Council at the time the CFD was formed. “Single Family Residential Property” or “SFR” means any Residential Property other than Multi-Family Residential Property on an Assessor’s Parcel. “Special Tax(es)” means the Special Tax A or Special Tax B (Contingent) to be levied in each Fiscal Year on each Assessor’s Parcel of Taxable Property. “Special Tax A” means the annual special tax to be levied in each Fiscal Year on each Assessor’s Parcel of Taxable Property to fund the Special Tax A Requirement. "Special Tax A Requirement" means for each Tax Zone that amount to be collected in any Fiscal Year to pay for certain costs as required to meet the needs of such Tax Zone within CFD No. 2016-3 in both the current Fiscal Year and the next Fiscal Year. The costs to be covered shall be the direct costs for maintenance services including but not limited to (i) maintenance and lighting of parks, parkways, streets, roads and open space, (ii) maintenance and operation of water quality improvements, (iii) public street sweeping, (iv) fund an operating reserve for the costs of Services as determined by the Administrator, and (v) Administrative Expenses.

Under no circumstances shall the Special Tax A Requirement include funds for Bonds. “Special Tax B (Contingent)” means the annual special tax to be levied in each Fiscal Year on each Assessor’s Parcel of Taxable Property to fund the Special Tax B (Contingent) Requirement, if required.
“Special Tax B (Contingent) Requirement” means that amount required in any Fiscal Year, if the POA is unable to maintain the Contingent Service(s) to: (i) pay the costs of Contingent Services incurred or otherwise payable in the Calendar Year commencing in such Fiscal Year; (ii) fund an operating reserve for the costs of Contingent Services as determined by the Administrator; less a credit for funds available to reduce the annual Special Tax B (Contingent) levy as determined by the Administrator.
"Taxable Property" means all Assessor’s Parcels within CFD No. 2016-3, which are not Exempt Property.
“Taxable Unit” means a Residential Unit, Building Square Footage, or an Acre. "Tax Zone" means a mutually exclusive geographic area, within which particular Special Tax rates may be levied pursuant to this Rate and Method of Apportionment of Special Tax.

Appendix C identifies the Tax Zone in CFD No. 2016-3 at formation; additional Tax Zones may be created when property is annexed into the CFD.
"Tax Zone 1" means the specific geographic area identified on the CFD Boundary Map as Tax Zone 1.

15 "Tract(s)" means an area of land; i) within a subdivision identified by a particular tract number on a Final Map, ii) identified within a Parcel Map; or iii) identified within lot line adjustment approved for subdivision.
“Undeveloped Property” means, for each Fiscal Year, all Taxable Property not classified as Developed Property or Approved Property.

B. ASSIGNMENT TO LAND USE CATEGORIES
For each Fiscal Year, all Assessor’s Parcels of Taxable Property within CFD No. 2016-3 shall be classified as Developed Property, Approved Property, or Undeveloped Property, and shall be subject to the levy of Special Taxes as determined pursuant to Sections C and D below.

Assessor’s Parcels of Developed Property and Approved Property shall be classified as either Residential Property or Non-Residential Property. Residential Property shall be further classified as Single Family Residential Property or Multi-Family Residential Property and the number of Residential Units shall be determined by the Administrator.

C. MAXIMUM SPECIAL TAX RATES
For purposes of determining the applicable Maximum Special Tax for Assessor’s Parcels of Developed Property and Approved Property which are classified as Residential Property, all such Assessor’s Parcels shall be assigned the number of Residential Unit(s) constructed or to be constructed thereon as specified in or shown on the building permit(s) issued or Final Map as determined by the Administrator. Once a single family attached or multi-family building or buildings have been built on an Assessor's Parcel, the Administrator shall determine the actual number of Residential Units contained within the building or buildings, and the Special Tax A levied against the Assessor’s Parcel in the next Fiscal Year shall be calculated by multiplying the actual number of Residential Units by the Maximum Special Tax per Residential Unit for the Tax Zone below or as included in Appendix A as each annexation occurs.

For purposes of determining the applicable Maximum Special Tax for Assessor’s Parcels of Developed Property and Approved Property which are classified as Non-Residential Property, all such Assessor’s Parcels shall be assigned the number of Building Square Footage or Acres as shown on the Final Map as determined by the Administrator. Once the Administrator determines the actual number of Building Square Footage or Acres for the Assessor’s Parcels, the Special Tax A levied against the Assessor’s Parcel in the next Fiscal Year shall be calculated by multiplying the number of Building Square Footage or Acres by the Maximum Special Tax per Taxable Unit identified for the applicable Tax Zone below or as included in Appendix A as each annexation occurs.

1. Special Tax A
a. Developed Property
(i) Maximum Special Tax A
The Maximum Special Tax A for each Assessor’s Parcel of Developed Property shall be specific to each Tax Zone within the CFD. When additional property is annexed

16 into CFD No. 2016-3, the rate and method adopted for the annexed property shall reflect the Maximum Special Tax A for the Tax Zones annexed and included in Appendix A. The Maximum Special Tax A for Developed Property for Fiscal Year 2017-18 within Tax Zone 1 is identified in Table 1 below:

TABLE 1

MAXIMUM SPECIAL TAX A RATES

DEVELOPED PROPERTY
Tax
Zone Tract Land Use Category
Taxable
Unit
Maximum
Special Tax A
1 TR 36533 Single Family Residential Property RU $202
(ii) Increase in the Maximum Special Tax A
On each July 1, commencing on July 1, 2018 the Maximum Special Tax A for Developed Property shall increase by i) the percentage increase in the Consumer Price Index (All Items) for Los Angeles - Riverside - Orange County (1982-84 = 100) since the beginning of the preceding Fiscal Year, or ii) by two percent (2.0%), whichever is greater.
(iii) Multiple Land Use Categories
In some instances, an Assessor's Parcel of Developed Property may contain more than one Land Use Category. The Maximum Special Tax A that can be levied on an Assessor's Parcel shall be the sum of the Maximum Special Tax A that can be levied for each Land Use Category located on that Assessor's Parcel. For an Assessor's Parcel that contains more than one land use, the Acreage of such Assessor's Parcel shall be allocated to each type of property based on the amount of Acreage designated for each land use as determined by reference to the site plan approved for such Assessor's Parcel.

The Administrator's allocation to each type of property shall be final. b. Approved Property
The Maximum Special Tax A for each Assessor’s Parcel of Approved Property shall be specific to each Tax Zone within the CFD. When additional property is annexed into CFD No. 2016-3, the rate and method adopted for the annexed property shall reflect the Maximum Special Tax A for the Tax Zone annexed and included in Appendix A. The Maximum Special Tax A for Approved Property for Fiscal Year 2017-18 within Tax Zone 1 is identified in Table 2 below:

17 TABLE 2

MAXIMUM SPECIAL TAX A RATES

APPROVED PROPERTY
Tax
Zone Tract Land Use Category
Taxable
Unit
Maximum
Special Tax A
1 TR 36533 Single Family Residential Property RU $202
On each July 1, commencing on July 1, 2018 the Maximum Special Tax A for Approved Property shall increase by i) the percentage increase in the Consumer Price Index (All Items) for Los Angeles - Riverside - Orange County (1982-84 = 100) since the beginning of the preceding Fiscal Year, or ii) by two percent (2.0%), whichever is greater. c. Undeveloped Property
The Maximum Special Tax A for each Assessor’s Parcel of Undeveloped Property shall be specific to each Tax Zone within the CFD. When additional property is annexed into CFD No. 2016-3, the rate and method adopted for the annexed property shall reflect the Maximum Special Tax A for the Tax Zone annexed and included in Appendix A. The Maximum Special Tax A for Undeveloped Property for Fiscal Year 2017-18 within Tax Zone 1 is identified in Table 3 below:

TABLE 3

MAXIMUM SPECIAL TAX A RATES

UNDEVELOPED PROPERTY
Tax Zone Tracts Taxable Unit Maximum Special Tax A
1 TR 36533 Acre $638
On each July 1, commencing on July 1, 2018 the Maximum Special Tax A for Undeveloped Property shall increase by i) the percentage increase in the Consumer Price Index (All Items) for Los Angeles - Riverside - Orange County (1982-84 = 100) since the beginning of the preceding Fiscal Year, or ii) by two percent (2.0%), whichever is greater.

2. Special Tax B (Contingent)
The City Council shall levy Special Tax B (Contingent) only in the event the POA defaults in its obligation to maintain the Contingent Services, which default shall be deemed to have occurred, as determined by the Administrator, in each of the following circumstances:
(a) The POA files for bankruptcy;
(b) The POA is dissolved;
(c) The POA ceases to levy annual assessments for the Contingent Services; or (d) The POA fails to provide the Contingent Services at the same level as the City provides similar services and maintains similar improvements throughout the City and within ninety (90) days after written notice from the City, or such longer period permitted by the City Manager, fails to remedy the deficiency to the reasonable satisfaction of the City Council.

18 a. Developed Property
(i) Maximum Special Tax B (Contingent)
The Maximum Special Tax B (Contingent) for each Assessor’s Parcel of Taxable Property is shown in Table 4 and shall be specific to each Tax Zone within the CFD.

When additional property is annexed into CFD No. 2016-3, the rate and method adopted for the annexed property shall reflect the Maximum Special Tax B (Contingent) for the Tax Zones annexed and included in Appendix A. The Maximum Special Tax B (Contingent) for Fiscal Year 2017-18 within Tax Zone 1 is identified in Table 4 below:

TABLE 4

MAXIMUM SPECIAL TAX B (CONTINGENT) RATES

DEVELOPED PROPERTY
Tax
Zone Tract Land Use Category
Taxable
Unit
Maximum Special
Tax B (Contingent)
1 TR 36533 Single Family Residential Property RU $366
(ii) Increase in the Maximum Special Tax B (Contingent) On each July 1, commencing on July 1, 2018 the Maximum Special Tax B (Contingent) for Developed Property shall increase by i) the percentage increase in the Consumer Price Index (All Items) for Los Angeles - Riverside - Orange County (1982-84 = 100) since the beginning of the preceding Fiscal Year, or ii) by two percent (2.0%), whichever is greater.
(iii) Multiple Land Use Categories
In some instances, an Assessor's Parcel of Developed Property may contain more than one Land Use Category. The Maximum Special Tax B (Contingent) that can be levied on an Assessor's Parcel shall be the sum of the Maximum Special Tax B (Contingent) that can be levied for each Land Use Category located on that Assessor's Parcel. For an Assessor's Parcel that contains more than one land use, the Acreage of such Assessor's Parcel shall be allocated to each type of property based on the amount of Acreage designated for each land use as determined by reference to the site plan approved for such Assessor's Parcel. The Administrator's allocation to each type of property shall be final.
b. Approved Property
The Maximum Special Tax B (Contingent) for each Assessor’s Parcel of Approved Property shall be specific to each Tax Zone within the CFD. When additional property is annexed into CFD No. 2016-3, the rate and method adopted for the annexed property shall reflect the Maximum Special Tax B (Contingent) for the Tax Zone annexed and included

19 in Appendix A. The Maximum Special Tax B (Contingent) for Fiscal Year 2017-18 within Tax Zone 1 is identified in Table 5 below:

TABLE 5

MAXIMUM SPECIAL TAX B (CONTINGENT) RATES

APPROVED PROPERTY
Tax
Zone Tract Land Use Category
Taxable
Unit
Maximum Special
Tax B (Contingent)
1 TR 36533 Single Family Residential Property RU $366
On each July 1, commencing on July 1, 2018 the Maximum Special Tax B (Contingent) for Approved Property shall increase by i) the percentage increase in the Consumer Price Index (All Items) for Los Angeles - Riverside - Orange County (1982-84 = 100) since the beginning of the preceding Fiscal Year, or ii) by two percent (2.0%), whichever is greater. c. Undeveloped Property
The Maximum Special Tax B (Contingent) for each Assessor’s Parcel of Undeveloped Property shall be specific to each Tax Zone within the CFD. When additional property is annexed into CFD No. 2016-3, the rate and method adopted for the annexed property shall reflect the Maximum Special Tax B (Contingent) for the Tax Zone annexed and included in Appendix A. The Maximum Special Tax B (Contingent) for Fiscal Year 2017-18 within Tax Zone 1 is identified in Table 6 below:

TABLE 6

MAXIMUM SPECIAL TAX B (CONTINGENT) RATES

UNDEVELOPED PROPERTY
Tax Zone Tracts Taxable Unit
Maximum Special
Tax B (Contingent)
1 TR 36533 Acre $1,156
On each July 1, commencing on July 1, 2018 the Maximum Special Tax B (Contingent) for Undeveloped Property shall increase by i) the percentage increase in the Consumer Price Index (All Items) for Los Angeles - Riverside - Orange County (1982-84 = 100) since the beginning of the preceding Fiscal Year, or ii) by two percent (2.0%), whichever is greater.

D. METHOD OF APPORTIONMENT OF ANNUAL SPECIAL TAX

1. Special Tax A
Commencing with Fiscal Year 2017-18 and for each following Fiscal Year, the City Council shall determine the Special Tax A Requirement for each Tax Zone and shall levy the Special Tax A on all Assessor’s Parcels of Taxable Property within such Tax Zone until the aggregate

20 amount of Special Tax A equals the Special Tax A Requirement for such Tax Zone. The Special Tax A shall be levied for each Fiscal Year as follows:

First: The Special Tax A shall be levied Proportionately on all Assessor’s Parcels of Developed Property up to 100% of the applicable Maximum Special Tax A to satisfy the Special Tax A Requirement;
Second: If additional moneys are needed to satisfy the Special Tax A Requirement after the first step has been completed, the Special Tax A shall be levied Proportionately on each Parcel of Approved Property at up to 100% of the Maximum Special Tax A for Approved Property; Third: If additional monies are needed to satisfy the Special Tax A Requirement after the first two steps has been completed, the Special Tax A shall be levied Proportionately on all Assessor’s Parcels of Undeveloped Property up to 100% of the Maximum Special Tax A for Undeveloped Property.

2. Special Tax B (Contingent)
Commencing with the first Fiscal Year in which Special Tax B (Contingent) is authorized to be levied and for each following Fiscal Year, the City Council shall determine the Special Tax B (Contingent) Requirement for each Tax Zone, if any, and shall levy the Special Tax on all Assessor’s Parcels of Taxable Property within such Tax Zone until the aggregate amount of Special Tax B (Contingent) equals the Special Tax B (Contingent) Requirement for such Tax Zone. The Special Tax B (Contingent) shall be levied for each Fiscal Year as follows:

First: The Special Tax shall be levied Proportionately on all Assessor’s Parcels of Developed Property up to 100% of the applicable Maximum Special Tax B (Contingent) to satisfy the Special Tax B (Contingent) Requirement;
Second: If additional moneys are needed to satisfy the Special Tax B (Contingent) Requirement after the first step has been completed, the Special Tax B (Contingent) shall be levied Proportionately on each Parcel of Approved Property at up to 100% of the Maximum Special Tax B (Contingent) for Approved Property;
Third: If additional monies are needed to satisfy the Special Tax B (Contingent) Requirement after the first two steps has been completed, the Special Tax B (Contingent) shall be levied Proportionately on all Assessor’s Parcels of Undeveloped Property up to 100% of the Maximum Special Tax B (Contingent) for Undeveloped Property.

E. FUTURE ANNEXATIONS
It is anticipated that additional properties will be annexed to CFD No. 2016-3 from time to time. As each annexation is proposed, an analysis will be prepared to determine the annual cost for providing Services to such properties. Based on this analysis, any properties to be annexed, pursuant to California Government Code section 53339 et seq. will be assigned the appropriate Maximum Special Tax rates for the Tax Zone when annexed and included in Appendix A.

21 F. DURATION OF SPECIAL TAX
For each Fiscal Year, the Special Tax A shall be levied as long as the Services are being provided.

For each Fiscal Year, the Special Tax B (Contingent) shall be levied as long as the Contingent Services are being provided.

G. EXEMPTIONS
The City shall classify as Exempt Property within CFD No. 2016-3, all Assessor’s; (i) which are owned by, irrevocably offered for dedication, encumbered by or restricted in use by any public entity; (ii) with public or utility easements making impractical their utilization for other than the purposes set forth in the easement; (iii) which are privately owned but are encumbered by or restricted solely for public uses; or (iv) which are in use in the performance of a public function as determined by the Administrator.

H. APPEALS
Any property owner claiming that the amount or application of the Special Taxes are not correct may file a written notice of appeal with the City not later than twelve months after having paid the first installment of the Special Tax that is disputed. The Administrator of CFD No. 2016-3 shall promptly review the appeal, and if necessary, meet with the property owner, consider written and oral evidence regarding the amount of the Special Tax, and rule on the appeal. If the Administrator’s decision requires that the Special Tax for an Assessor’s Parcel be modified or changed in favor of the property owner, a cash refund shall not be made, but an adjustment shall be made to the Special Tax on that Assessor’s Parcel in the subsequent Fiscal Year(s).

I. MANNER OF COLLECTION
The Special Tax shall be collected in the same manner and at the same time as ordinary ad valorem property taxes, provided, however, that CFD No. 2016-3 may collect the Special Tax at a different time or in a different manner if necessary to meet its financial obligations.

22 APPENDIX A

CITY OF CORONA
COMMUNITY FACILITIES DISTRICT NO. 2016-3 (MAINTENANCE SERVICES)

COST ESTIMATE
Special Tax A Services - The estimate breaks down the costs of providing one year's maintenance services for Fiscal Year 2025-26. These services are being funded by the levy of Special Tax A for Community Facilities District No. 2016-3.

TAX ZONE 42 (SERVICES)
TTM 37805
Item Description Estimated Cost
1 Landscaping $314
2 Lighting $433
3 Streets $1,190
4 Parks $1,529
5 Graffiti $42
6 Reserves $534
7 Admin $1,150
Total $5,193
TAX ZONE 42 (CONTINGENT SERVICES)
TTM 37805
Special Tax B Contingent Services – The estimate breaks down the costs of providing one year’s contingent maintenance services for Fiscal Year 2025-26. If necessary, these services will be funded by the levy of Special Tax B (Contingent) for Community Facilities District No. 2016-3.

Item Description Estimated Cost
1 Drainage $1,151
2 Reserves $173
3 Administration $173
Total $1,497

23 MAXIMUM SPECIAL TAXES ASSIGNED TO EACH TAX ZONE

DEVELOPED PROPERTY
Tax
Zone
Fiscal
Year
Included Tract/APN
No. of
Taxabl
e Units
Land Use
Category
Taxable
Unit
Maximum
Special Tax
A
Maximum
Special Tax B
(Contingent) Subdivider
1 2017-18 36533 103 SFR RU $202 $366 Mari Girgis, LLC
2 2017-18 36427 146 MFR RU $368 $14 LCG Harrington, LLC 3 2017-18 PM 37167 2.50 NR Acre $953 $0 Third Street Annex, LLC 4 2017-18 115210025 3.74 NR Acre $2,608 $0 LBA RV-Company XX, LP 5 2018-19 36544 292 SFR RU $941 $81 Richland Communities 6 2018-19 TTM 31373 26 SFR RU $1,470 $9 Yahnes El Kaseer, LLC 7 2018-19 TTM 33135 62 SFR RU $378 $425
Knowleton Communities,
LLC
8 2019-20 TTM 37114 5 SFR RU $715 $0 Karen Parker
9 2019-20 PM 27203 4 SFR RU $976 $0 William Meister
10 2019-20 PM 36873 2 SFR RU $832 $0 Kenneth Ibbetson
11 2019-20 TR 36701 12 SFR RU $315 $84 MVV, LP
12 2019-20 PM 30844 2 SFR RU $905 $0 Padilla Family Trust 13 2019-20 LLA 2018-003 32.00 NR Acre $578 $0 Corona Industrial Park, LLC 14 2019-20
TPM 37521
TPM 37765 2 SFR RU $765 $0
Louk, Hobbs, and
Armstrong
15 2019-20 PM 37357 1 SFR RU $1,080 $0
Northpoint Evangelical
Church
16 2020-21 LLA 18-002 4.99 NR Acre $609 $0 Fitness International, LLC 17 2020-21 TR 37565 3.48 NR Acre $4,459 $0
Corona Regional Medical
Center, LLC
18 2020-21 PM 37746 4.08 NR Acre $1,131 $0 RCTC
19 2020-21 TR 37719 23 SFR RU $1,057 $0 EB Corona, LLC
20 2020-21 TTM 37788 11.70 NR Acre $979 $1,132 Bedford Marketplace, LLC 21 2020-21 115-090-008 3.05 NR Acre $2,347 $0 Christopher Ranch 22 2020-21 TTM 37747 3.38 NR Acre $1,965 $756 CI Rancho II, LLC 23 2021-22 TTM 36634 11 SFR RU $686 $66 Poppybend, LLC
24 2021-22 PM 37763 4.36 NR Acre $687 $72
West Corona Freeway
Center Owner LLC
25 2021-22 PM 38461 4.12 NR Acre $488 $0
Promenade Realty
Partners, LLC
26 2021-22
TR 36605
TR 36608 27 SFR RU $1,090 $0 D.R. Horton
27 2021-22 PM 14363 1.14 NR Acre $1,313 $0 HI Corona, LLC 28 2021-22 PM 37334 4.98 NR Acre $1,465 $0
Rodolfo M. & Maria
Franco
29 2021-22 TR 36821 5 SFR RU $1,320 $0 Junfei Dai
30 2021-22 PM 36667 4 SFR RU $1,671 $0 Poppybend, LLC
31 2021-22 PM 37608 71.72 NR Acre $267 $0
Latitude Business Park,
LLC & Latitude Business
Park II, LLC
32 2022-23
LLA 19-009
LLA 19-010 38.71 NR Acre $567 $0
AVMGH II Limited
Partnership

24 MAXIMUM SPECIAL TAXES ASSIGNED TO EACH TAX ZONE

DEVELOPED PROPERTY
Tax
Zone
Fiscal
Year
Included Tract/APN
No. of
Taxabl
e Units
Land Use
Category
Taxable
Unit
Maximum
Special Tax
A
Maximum
Special Tax B
(Contingent) Subdivider
33 2022-23
DPR 2019-
022 7.00 NR Acre $566 $0
Radio Road Industrial
Owner, LP
34 2023-24 TR 35851 60 SFR RU $224 $0 Corona 4 Land, LLC 35 2023-24
DPR 2022-
0004 3.45 NR Acre $1,605 $0 Leeson Corona LLC
36 2023-24 TR 32703 13 SFR RU $4,064 $0 Southpoint Corona, LLC 37 To Be Determined
38 2023-24 LLA 22-002 14.82 NR Acre $454 $0
IPT Corona Commerce
Center, LLC
39 2024-25 TR 10896 2.28 NR Acre $1,014 $0 Newcastle Skye Maple LLC 40 2024-25 TR 37980 19 SFR RU $991 $0
FPG Tricon Citron Corona
Property LLC, a Delaware
limited liability company
41 2024-25 PM 38694 2 SFR RU $3,547 $0
Sajid Bari Syed, Memona
Begum Syeda, & Pacific
Premier Trust
42 2025-26 TTM 37805 9 SFR RU $577 $166
2020 Jurupa Valley Group,
LLC

25 MAXIMUM SPECIAL TAXES ASSIGNED TO EACH TAX ZONE

UNDEVELOPED PROPERTY
Tax
Zone
Fiscal
Year
Included Tract/APN
No. of
Taxable
Units
Taxable
Unit
Maximum
Special
Tax A
Maximum
Special Tax B
(Contingent) Subdivider
1 2017-18 36533 32.62 Acres $638 $1,156 Mari Girgis, LLC 2 2017-18 36427 8.30 Acres $6,533 $247 LCG Harrington, LLC 3 2017-18 PM 37167 2.50 Acres $953 $0 Third Street Annex, LLC 4 2017-18 115210025 3.74 Acres $2,608 $0 LBA RV-Company XX, LP 5 2018-19 36544 68.33 Acres $4,018 $343 Richland Communities 6 2018-19 TTM 31373 17.92 Acres $2,112 $12 Yahnes El Kaseer, LLC 7 2018-19 TTM 33135 16.09 Acres $1,454 $1,635 Knowleton Communities, LLC 8 2019-20 TTM 37114 2.99 Acres $1,195 $0 Karen Parker
9 2019-20 PM 37203 1.10 Acres $3,550 $0 William Meister 10 2019-20 PM 36873 1.40 Acres $1,187 $0 Kenneth Ibbetson 11 2019-20 TR 36701 3.95 Acres $957 $255 MVV, LP
12 2019-20 PM 30844 2.15 Acres $1,809 $0 Padilla Family Trust 13 2019-20
LLA 2018-
003 32.00 Acres $578 $0 Corona Industrial Park, LLC
14 2019-20
TPM 37521
TPM 37765 1.78 Acres $859 $0
Louk, Hobbs, and
Armstrong
15 2019-20 PM 37357 1 Acres $1,776 $0
Northpoint Evangelical
Church
16 2020-21 LLA 18-002 4.99 Acres $609 $0 Fitness International, LLC 17 2020-21 TR 37565 3.48 Acres $4,459 $0
Corona Regional Medical
Center, LLC
18 2020-21 PM 37746 4.08 Acres $1,131 $0 RCTC
19 2020-21 TR 37719 3.74 Acres $6,490 $0 EB Corona
20 2020-21 TTM 37788 11.70 Acres $979 $1,132 Bedford Marketplace, LLC 21 2020-21 115-090-008 3.05 Acres $2,347 $0 Christopher Ranch 22 2020-21 TTM 37747 3.38 Acres $1,965 $756 CI Rancho II, LLC 23 2021-22 TTM 36634 2.33 Acres $3,237 $311 Poppybend, LLC 24 2021-22 PM 37763 4.36 Acres $687 $72
West Corona Freeway Center
Owner LLC
25 2021-22 PM 38461 4.12 Acres $488 $0
Promenade Realty Partners,
LLC
26 2021-22
TR 36605
TR 36608 5.52 Acres $5,329 $0 D.R. Horton
27 2021-22 PM 14363 1.14 Acres $1,313 $0 HI Corona, LLC 28 2021-22 PM 37334 4.98 Acres $1,465 $0 Rudy M. & Maria Franco 29 2021-22 TR 36821 4.90 Acres $1,347 $0 Junfei Dai
30 2021-22 PM 36667 1.50 Acres $4,457 $0 Poppybend, LLC 31 2021-22 PM 37608 71.72 Acres $267 $0
Latitude Business Park, LLC &
Latitude Business Park II, LLC
32 2022-23
LLA 19-009
LLA 19-010 38.71 Acres $567 $0
AVMGH II Limited
Partnership
33 2022-23 DPR 2019-022 7.00 Acres $566 $0
Radio Road Industrial Owner,
LP

26 MAXIMUM SPECIAL TAXES ASSIGNED TO EACH TAX ZONE

UNDEVELOPED PROPERTY
Tax
Zone
Fiscal
Year
Included Tract/APN
No. of
Taxable
Units
Taxable
Unit
Maximum
Special
Tax A
Maximum
Special Tax B
(Contingent) Subdivider
34 2023-24 TR 35851 3.42 Acres $3,925 $0 Corona 4 Land, LLC 35 2023-24 DPR 2022-0004 3.45 Acres $1,605 $0 Leeson Corona LLC 36 2023-24 TR 32703 8.27 Acres $7,208 $0 Southpoint Corona, LLC 37 To Be Determined
38 2023-24 LLA 22-002 14.82 Acres $454 $0
IPT Corona Commerce
Center, LLC
39 2024-25 TR 1096 2.28 Acres $1,014 $0 Newcastle Skye Maple LLC 40 2024-25 TR 37980 4.72 Acres $3,988 $0
FPG Tricon Citron Corona
Property LLC, a Delaware
limited liability company
41 2024-25 PM 38694 1.80 Acres $4,794 $0
Sajid Bari Syed, Memona
Begum Syeda, & Pacific
Premier Trust Custodian
42 2025-26 TTM 37805 0.42 Acres $12,364 $3,564
2020 Jurupa Valley Group,
LLC

ESCALATION OF MAXIMUM SPECIAL TAXES
On each July 1, commencing on July 1, 2018 the Maximum Special Tax shall increase by i) the percentage increase in the Consumer Price Index (All Items) for Los Angeles - Riverside - Orange County (1982-84 = 100) since the beginning of the preceding Fiscal Year, or ii) by two percent (2.0%), whichever is greater.

27 APPENDIX B

CITY OF CORONA
COMMUNITY FACILITIES DISTRICT NO. 2016-3 (MAINTENANCE SERVICES)

DESCRIPTION OF AUTHORIZED SERVICES
The services which may be funded with proceeds of the special tax of CFD No. 2016-3, as provided by Section 53313 of the Act, will include all costs attributable to maintaining, servicing, cleaning, repairing and/or replacing landscaped areas (may include reserves for replacement) in public street right-of-way, public landscaping, public open spaces and other similar landscaped areas officially dedicated for public use. These services including the following:
(a) maintenance and lighting of parks, parkways, streets, roads and open space, which maintenance and lighting services may include, without limitation, furnishing of electrical power to street lights and traffic signals; repair and replacement of damaged or inoperative light bulbs, fixtures and standards; maintenance (including irrigation and replacement) of landscaping vegetation situated on or adjacent to parks, parkways, streets, roads and open space; maintenance and repair of irrigation facilities; maintenance of public signage; graffiti removal from and maintenance and repair of public structures situated on parks, parkways, streets, roads and open space; maintenance and repair of playground or recreation program equipment or facilities situated on any park; and (b) maintenance and operation of water quality improvements which include storm drainage and flood protection facilities, including, without limitation, drainage inlets, catch basin inserts, infiltration basins, flood control channels, fossil fuel filters, and similar facilities. Maintenance services may include but is not limited to the repair, removal or replacement of all or part of any of the water quality improvements, fossil fuel filters within the public right-of-way including the removal of petroleum hydrocarbons and other pollutants from water runoff, or appurtenant facilities, clearing of inlets and outlets; erosion repairs; and cleanup to improvements, and other items necessary for the maintenance and servicing of the water quality basin improvements within flood control channel improvements; and (c) public street sweeping, on the segments of the arterials within the boundaries of CFD No. 2016-3; as well as local roads within residential subdivisions located within CFD No. 2016-3; and any portions adjacent to the properties within CFD No. 2016-3; and In addition to payment of the cost and expense of the forgoing services, proceeds of the special tax may be expended to pay “Administrative Expenses,” as said term is defined in the Rate and Method of Apportionment.

The above services may be financed by proceeds of the special tax of CFD No. 2016-3 only to the extent that they are in addition to those provided in the territory of CFD No. 2016-3 before CFD No. 2016-3 was created or those provided in the territory annexed to CFD No. 2016-3 before the territory was annexed, as applicable.

28 APPENDIX C

CITY OF CORONA
COMMUNITY FACILITIES DISTRICT NO. 2016-3 (MAINTENANCE SERVICES)

PROPOSED BOUNDARIES AND POTENTIAL ANNEXATION AREA

BOUNDARIES

29

DATE: 08/06/2025
TO: Honorable Mayor and City Council Members
FROM: Police Department
2025-310

REQUEST FOR CITY COUNCIL ACTION
SUBJECT:

ACCEPTANCE OF THE STATE OF CALIFORNIA DEPARTMENT OF CALIFORNIA HIGHWAY PATROL FISCAL YEAR 2026 CANNABIS TAX FUND GRANT PROGRAM EXECUTIVE SUMMARY:

This staff report asks the City Council to accept and appropriate the State of California Department of California Highway Patrol Fiscal Year 2026 Cannabis Tax Fund Grant Program funds. This program was established through the passage of Proposition 64 in 2016, which mandated that the state set aside funding for the California Highway Patrol to provide grants to local government and qualified non-profit organizations for the education, prevention, and enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis.

RECOMMENDED ACTION:

That the City Council:
a. Adopt Resolution No. 2025-090 to accept and appropriate $71,553.60 from the State of California and approve the application for cannabis tax fund grant program grant funds.
b. Appropriate $71,553.60 of one-time money from the unappropriated General Fund Balance and increase the General Fund estimated revenue by the same amount to be reimbursed from the State of California Department of California Highway Patrol Cannabis Tax Fund Law Enforcement Grant Fiscal Year 2026.

c. Authorize the City Manager, or their designee, to execute the grant documents and any related documents, amendments, and agreements that are consistent with or in furtherance of the City Council’s actions hereunder.

BACKGROUND & HISTORY:

The State of California Highway Patrol established the Cannabis Tax Fund Grant Program (CTFGP) through the passage of Proposition 64 in 2016, also known as the Control, Regulate, and Tax Adult Use Marijuana Act. California voters mandated the State set aside funding for the California Highway Patrol to provide grants to local government and qualified non-profit organizations for the education, prevention, and enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis.

CTFGP intends to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the agency’s effectiveness through training and developing new strategies.

For the Fiscal Year 2026, approximately $13 million in grant funding was available to California Law enforcement agencies to address impaired driving within their communities. The Corona Police Department applied for the grant opportunity in February 2025 for Fiscal Year 2026 and received notification from the State of California Highway Patrol on June 13, 2025, that the grant had been awarded, with a start date of July 1, 2025.

ANALYSIS:

The Corona Police Department will utilize the funding to reduce impaired driving and injuries from crashes resulting from driving under the influence (DUI) through education and direct enforcement. The enforcement will include conducting 60 saturation patrols strategically deployed based on data analysis and during peak risk times. These patrols will consist of one or two officers per vehicle, operating for shifts lasting between four to seven hours (with a target of six hours per shift). The goal of these DUI saturation patrols is to reduce DUI accidents and related injuries from DUI accidents by 10% over the fiscal year.

The grant project performance period will be from July 1, 2025, through June 30, 2026.

The one-time award will reimburse the City of Corona for designated personnel expenditures. All program operations will be conducted using staff overtime and supplement police crime prevention activities.

The City Attorney reviewed and approved the proposed Grant Agreement as to form.

FINANCIAL IMPACT:

Approval of the recommended actions will result in an appropriation and estimated revenue increase of $71,533.60 in the General Fund in Fiscal Year 2026. This grant has no cost share matching requirements.

Police Department
Award
60 Saturation Patrols @ 15 Saturations per quarter
$71,553.60
Total
$71,553.60
ENVIRONMENTAL ANALYSIS:

This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the commonsense exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This action authorizes the acceptance and appropriation of a grant, and there is no possibility this will have a significant effect on the environment. Therefore, no environmental analysis is required.

PREPARED BY: LINDA MCCULLOUGH, MANAGEMENT ANALYST I
REVIEWED BY: ROBERT NEWMAN, CHIEF OF POLICE
ATTACHMENTS:

1. Exhibit 1 – State of California Department of California Highway Patrol Award Letter

2. Exhibit 2 – Resolution No. 2025-090 for California Cannabis Tax Fund Grant Program

State of California-Transportation Agency GAVIN NEWSOM, Governor

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
Safety, Service, and Security An Internationally Accredited Agency 601 North 7th Street
Sacramento, CA 95811
(916) 843-4360
(800) 735-2929 (TT/TDD)
(800) 735-2922 (Voice)
June 13, 2025
File No.: 060.17344.17369
Linda McCullough
City of Corona Police Department
730 Public Safety Way
Corona, CA 92882
Dear Ms. McCullough:

On behalf of the California Highway Patrol (CHP), it is my pleasure to inform you, the City of Corona Police Department, is conditionally approved for Cannabis Tax Fund Grant Program (CTFGP) funding in the amount of $71,553.60. The purpose of this grant funding is to help your agency reduce and mitigate the impacts of impaired driving in your community.

The official Grant Agreement for signature is forthcoming. In order to execute your Grant Agreement, please provide documentation from a local governing body, authorizing your organization to receive this grant funding, to the Cannabis Grants Unit, by email at [email protected], as soon as possible.

Refer to California Code of Regulations Title 13, Division 2, Chapter 13, Section 1890.13(g) for additional information.

The CHP looks forward to partnering with you and your agency on this project in an effort to make California’s roadways a safer place to travel. If you have any questions, please feel free to contact the Cannabis Grants Unit at (916) 843-4360.

Sincerely,
M. W. HEADRICK, Chief
Enforcement and Planning Division

CA\JR\15000.10201\10267280.1
RESOLUTION NO. 2025-090

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CORONA, CALIFORNIA, TO ACCEPT AND
APPROPRIATE $71,553.60 FROM THE STATE OF

CALIFORNIA AND APPROVE THE APPLICATION FOR

CANNABIS TAX FUND GRANT PROGRAM GRANT
FUNDS
WHEREAS, the California Highway Patrol has been delegated the responsibility by the Legislature of the State of California for the administration of the Cannabis Tax Fund Grant Program (“Program”), setting up necessary procedures governing the application; and WHEREAS, the City of Corona, by and through its Police Department, has applied for grant funds from the Program (“Applicant”); and
WHEREAS, said procedures established by the California Highway Patrol require the Applicant to certify by resolution the approval of the application to the State; and WHEREAS,successful Applicants will enter into an agreement with the California Highway Patrol to complete the Grant Scope.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF CORONA, CALIFORNIA, AS FOLLOWS:

SECTION 1. The City Council of the City of Corona (“City Council”) approves the filing of an application for the program described in Exhibit “A” attached hereto to reduce impaired driving, DUI crashes and injuries through education and directed enforcement (“Project”) in the awarded amount of $71,553.60; and
SECTION 2. The City Council certifies that the Applicant has or will have available, prior to commencement of any work on the Project included in this application, the sufficient funds to complete the Project if the grant is awarded.

SECTION 3. The City Council certifies that if the Project is awarded, the Applicant has or will have sufficient funds to operate and maintain the project.

SECTION 4. The City Council certifies that the Applicant has reviewed, understands, and agrees to the General Provisions contained in the Program regulations.

SECTION 5. The City Council delegates the authority to its Chief of Police to conduct all negotiations, sign and submit all documents, including, but not limited to, applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Grant Scope; and
SECTION 6. The City agrees to comply with all applicable federal, state and local

CA\JR\15000.10201\10267280.1
2 laws, ordinances, rules, regulations and guidelines.

SECTION 7. The City Council approves and authorizes the Chief of Police to execute a Program agreement in substantially the same form attached hereto as Exhibit “A” and incorporated herein by reference, with any revisions approved by the Chief of Police and City Attorney, as well as the California Highway Patrol.

SECTION 8. This Resolution shall take effect immediately upon its adoption.

PASSED, APPROVED AND ADOPTED this 6th day of August, 2025.

Mayor of the City of Corona, California
ATTEST:

City Clerk of the City of Corona, California

CA\JR\15000.10201\10267280.1
3 CERTIFICATION
I, Sylvia Edwards, City Clerk of the City of Corona, California, do hereby certify that the foregoing Resolution was regularly passed and adopted by the City Council of the City of Corona, California, at a regular meeting thereof held on the 6th day of August 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Corona, California, this 6th day of August, 2025.

City Clerk of the City of Corona, California
[SEAL]

CA\JR\15000.10201\10267280.1
4 EXHIBIT "A"

CHP CANNABIS TAX FUND LAW ENFORCEMENT GRANT AGRFEEMENT
[SEE ATTACHED ELEVEN (11) PAGES]

State of California

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
GRANT AGREEMENT - Page 1
Award Number
23379 ________________________________________________________________

1. GRANT TITLE
FY25/26 CTFGP Law Enforcement - City of Corona Police Department

2. NAME OF ORGANIZATION/AGENCY
City of Corona Police Department

3. ORGANIZATION/AGENCY SECTION TO ADMINISTER GRANT
Corona Police Department - Traffic Bureau

4. PROJECT PERFORMANCE PERIOD
From: 07/01/2025 To: 06/30/2026

5. PURCHASE ORDER NUMBER

6. GRANT OPPORTUNITY INFORMATION DESCRIPTION
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.

The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the Organization/Agency’s effectiveness through training and development of new strategies.

7. FUNDS ALLOCATED UNDER THIS GRANT AGREEMENT SHALL NOT EXCEED $71,553.60

8. TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee’s Grant Application, and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00-1890.27, are hereby incorporated into this Grant Agreement by reference.

The parties hereto agree to comply with the Terms and Conditions of the following attachments:
• Schedule A – Project Description, Problem Statement, Goals and Objectives, and Method of Procedure • Schedule B – Detailed Budget Estimate
• Schedule B-1 – Budget Narrative
We, the officials named below, hereby swear, under penalty of perjury under the laws of the State of California, that we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.

IN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.

9. APPROVAL SIGNATURES
A. AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY
Name: Robert Newman
Title: Chief of Police
Phone: (951) 736-2288
Address: 730 Public Safety Way
Corona, CA 92878
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
B. AUTHORIZED OFFICIAL OF CHP
Name: Andrew Beasley Phone: (916) 843-4360
Title: Captain Fax: (916) 322-3169
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
C. ACCOUNTING OFFICER OF CHP
Name: M. V. Fojas Phone: (916) 843-3531
Title: Commander Fax: (916) 322-3159
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)

10. AUTHORIZED FINANCIAL CONTACT TO RECEIVE

REIMBURSEMENT PAYMENTS
Name: Linda McCullough
Title: Accounting and Grants Specialist
Phone: (951) 736-2288
Address: 400 S. Vicentia Avenue
Corona, CA 92882

TERMS AND CONDITIONS
Grantee shall comply with the California Code of Regulations, Title 13, Division 2, Chapter 13 Section 1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee to comply may result in the termination of this Grant Agreement by the California Highway Patrol (hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

A. EXECUTION

1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement.

2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation Code Section 34019(f)(3)(B). The Grantee agrees that the State’s obligation to pay any sum under this Grant Agreement is contingent upon availability of funds disbursed from the California Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to either: 1) terminate this Grant Agreement; whereby, no party shall have any further obligations or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agreement.

3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and will not be reimbursed by the State.

4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project, as described in this Grant Agreement. Any modification or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on file with the State, must be submitted in writing thirty (30) calendar days in advance to the State for approval.

5. The Grantee agrees to complete the Project within the timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement.

B. PROJECT ADMINISTRATION

1. The Grantee shall submit all reimbursements, progress, performance, and/or other required reports concerning the status of work performed in furtherance of this Grant Agreement on a quarterly basis, or as requested by the State.

2. The Grantee shall provide the State with a final report showing all Project expenditures, which includes all State and any other Project funding expended, within sixty (60) calendar days after completion of this Grant Agreement.

3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or developed is available for inspection by the State.

4. Equipment purchased through this Grant Agreement shall be used for the education, prevention, and enforcement of impaired driving laws, unless the Grantee is funding a portion of the purchased price not dedicated to impaired driving and that portion is not part of the Project costs.

Equipment purchased under this Grant Agreement must only be used for approved Projectrelated purposes, unless otherwise approved by the State in writing.

5. Prior to disposition of equipment acquired under this Grant Agreement, the Grantee shall notify the State via e-mail, and by telephone, by calling the California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit at (916) 843-4360.

TERMS AND CONDITIONS
C. PROJECT TERMINATION

1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement of the Project. Once the Project has commenced, this Grant Agreement may only be terminated if the party withdrawing provides thirty (30) calendar days written notice of their intent to withdraw.
a. If by reason of force majeure the performance hereunder is delayed or prevented, then the term end date may be extended by mutual consent for the same amount of time of such delay or prevention. The term “force majeure” shall mean any fire, flood, earthquake, or public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest, any act of God, any act of legally constituted authority, or any other cause beyond the Grantee’s control which would excuse the Grantee’s performance as a matter of law. b. Grantee agrees to provide written notice of an event of force majeure under this Grant Agreement within ten (10) calendar days of the commencement of such event, and within ten (10) calendar days after the termination of such event, unless the force majeure prohibits Grantee from reasonably giving notice within this period. Grantee will give such notice at the earliest possible time following the event of force majeure.

2. Any violations of law committed by the Grantee, misrepresentations of Project information by the Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to provide records by the Grantee to the State when requested for audit or site visit purposes may be cause for termination. If the Project is terminated for the reasons described in this paragraph, the State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

3. The State may terminate this Grant Agreement and be relieved of any payments should the Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein provided. Furthermore, the Grantee, upon termination, shall return grant funds not expended by the Grantee as of the date of termination.

4. If this Grant Agreement is terminated, the State may choose to exclude the Grantee from future Grant Opportunities.

D. FINANCIAL RECORDS

1. The Grantee agrees the State, or their designated representative, shall have the right to review and to copy all records and supporting documentation pertaining to the performance of this Grant Agreement. Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after final payment, unless a longer period of records retention is stipulated or required by law. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Furthermore, the Grantee agrees to include a similar right for the State to audit all records and interview staff in any subcontract related to performance of this Grant Agreement.

E. HOLD HARMLESS

1. The Grantee agrees to indemnify, defend, and save harmless the State, its officials, agents and employees from any and all claims and losses accruing or resulting to any and all Grantee’s staff, contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, agency, firm, corporation who may be injured or damaged by the Grantee in performance of this Grant Agreement.

TERMS AND CONDITIONS
F. NONDISCRIMINATION

1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including, but not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion, creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics), sexual orientation, political affiliation, position in a labor dispute, age, marital status, and denial of statutorily-required employmentrelated leave. (GC 12990 [a-f] and CCR, Title 2, Section 8103.) G. AMERICANS WITH DISABILITIES ACT

1. The Grantee assures the State it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.) H. DRUG-FREE WORKPLACE

1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace. iii. Any available counseling, rehabilitation, and employee assistance programs. iv. Penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the Project will:
i. Receive a copy of the company's drug-free workplace policy statement. ii. Agree to abide by the terms of the company's statement as a condition of employment on the Grant Agreement.

2. Failure to comply with these requirements may result in suspension of payments under this Grant Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for award of any future Grant Agreements if the department determines that any of the following has occurred:
a. The Grantee has made false certification or violated the certification by failing to carry out the requirements, as noted above. (GC 8350 et seq.)
I. LAW ENFORCEMENT AGENCIES

1. All law enforcement Organization/Agency/Agency Grantees shall comply with California law regarding racial profiling. Specifically, law enforcement Organization/Agency/Agency Grantees shall not engage in the act of racial profiling, as defined in California Penal Code Section 13519.4.

TERMS AND CONDITIONS
J. LABOR CODE/WORKERS' COMPENSATION

1. The Grantee is advised and made aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).

K. GRANT APPLICATION INCORPORATION

1. The Grantee agrees the Grant Application and any subsequent changes or additions approved or required by the State is hereby incorporated into this Grant Agreement.

L. STATE LOBBYING

1. The Grantee is advised that none of the funds provided under this Grant Agreement may be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a state official, whose salary is supported by this Grant Agreement, from engaging in direct communications with the state or local legislative officials, in accordance with customary state and/or local practice.

M. REPRESENTATION AND WARRANTIES

1. The Grantee represents and warrants that:
a. It is validly existing and in good standing under the laws of the State of California, has, or will have the requisite power, authority, licenses, permits, and the like necessary to carry on its business as it is now being conducted and as contemplated in this Grant Agreement, and will, at all times, lawfully conduct its business in compliance with all applicable federal, state, and local laws, regulations, and rules.
b. It is not a party to any Grant Agreement, written or oral, creating obligations that would prevent it from entering into this Grant Agreement or satisfying the terms herein. c. If the Grantee is a Nonprofit Organization/Agency, it will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California taxexempt status. If the Grantee subcontracts with a Nonprofit as part of this Grant Agreement, the Grantee shall ensure the Nonprofit will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status.
d. All of the information in its Grant Application and all materials submitted are true and accurate.

N. AIR OR WATER POLLUTION VIOLATION

1. Under the state laws, the Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

TERMS AND CONDITIONS
O. GRANTEE NAME CHANGE

1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the person within the Organization/Agency/Agency with delegated signing authority.

2. An Amendment is required to change the Grantee's name, as listed on this Grant Agreement. Upon receipt of legal documentation of the name change, the State will process the Amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said Amendment.

P. RESOLUTION

1. A county, city, district, or other local public body shall provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body, which by law, has authority to enter into a Grant Agreement, authorizing execution of the Grant Agreement.

Q. PAYEE DATA RECORD FORM STD. 204

1. This form shall be completed by all non-governmental Grantees.

R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM

1. This form shall be completed by all Grantees.

S. CONFLICT OF INTEREST

1. This section serves to make the Grantee aware of specific provisions related to current or former state employees. If Grantee has any questions regarding the status of any person rendering services or involved with the Grant Agreement, the Grantee shall contact the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately for clarification.

2. Current State Employees:
a. No officer or employee shall engage in any employment, activity, or enterprise, from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required, as a condition of regular state employment.
b. No officer or employee shall contract on their own behalf, as an independent Grantee, with any state agency to provide goods or services.

3. Former State Employees:
a. For the two-year period from the date they left state employment, no former state officer or employee may enter into a contract in which they engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to this Grant Agreement while employed in any capacity by any state agency. b. For the 12-month period from the date they left state employment, no former state officer or employee may enter into a contract with any state agency if they were employed by that state agency in a policy-making position in the same general subject area as the proposed Grant Agreement within the 12-month period prior to their leaving state service.

4. The authorized representative of the Grantee Organization/Agency, named within this Grant Agreement, warrants their Organization/Agency and its employees have no personal or financial interest and no present or past employment or activity, which would be incompatible with

TERMS AND CONDITIONS
participating in any activity related to this Grant Agreement. For the duration of this Grant Agreement, the Organization/Agency and its employees will not accept any gift, benefit, gratuity or consideration, or begin a personal or financial interest in a party who is associated with this Grant Agreement.

5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical, personal, technical, media-related, and/or other information or data derived from this Grant Agreement, made available for use by the State, for the purposes of providing services to the State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly permitted by the State in writing. The Grantee shall immediately advise the State of any person(s) who has access to confidential Project information and intends to disclose that information in violation of this Grant Agreement.

6. The Grantee will not enter into any Grant Agreement or discussions with third parties concerning materials described in paragraph five (5) prior to receiving written confirmation from the State that such third party has a Grant Agreement with the State, similar in nature to this one.

7. The Grantee warrants that only those employees who are authorized and required to use the materials described in paragraph 5 will have access to them.

8. If the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall render this Grant Agreement void.

T. EQUIPMENT-USE TERMS

1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for impaired driving efforts.

2. Law Enforcement Projects:
a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.

At a minimum, personnel using these devices should receive Standardized Field Sobriety Testing training. These personnel are also encouraged to attend Advanced Roadside Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these devices, the Grantee agrees to obtain permission from their local prosecutor’s office, establish a policy ensuring appropriate use, and require the staff using these devices to receive appropriate training, which may include training from the manufacturer. This will help ensure the equipment is used appropriately. The Grantee shall advise the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) of any legal challenges or other items of significance that may affect the use or legal acceptance of these devices.

Additionally, the State may request additional information about the performance of these devices, including information about their use, accuracy, and feedback from personnel using the devices.
b. Law Enforcement Vehicles – The Grantee agrees any law enforcement vehicles purchased with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of driving under the influence laws and/or providing public education, related to the dangers of driving under the influence. Additionally, any vehicle purchased using funds from this Grant Agreement shall comply with all California Vehicle Code and California Code of Regulation requirements. The State may require the Grantee to mark these vehicles with a decal and/or emblem, indicating the vehicle is used for driving under the influence enforcement.

Schedule A
City of Corona Police Department
All grant awards, including any adjustments to requested funding, were made by the Cannabis Grants Unit based on the merits of the Grant Application, scale of operation, and in accordance with the Request for Application (RFA) requirements and associated regulations. As a result, not all Project activities and items detailed in Schedule A are applicable. Refer to Schedule B - Detailed Budget Estimate for approved Budget line items and Project activities. Project activities and items that are not clearly identified/specified in the Grant Agreement must be submitted to and approved by CGU prior to purchase.

Project Description
There are currently eight cannabis dispensaries operating in the City of Corona, with five more in the permitting process expected to open by the end of the year. This expansion could lead to an increase in impaired driving incidents. In response, the Corona Police Department is seeking grant funding to tackle and reduce impaired driving, DUI-related accidents, and injuries. Enforcement efforts will be data-driven, focusing on areas with the highest occurrence of these issues, and will be carried out on an overtime basis.

Problem Statement & Proposed Solution
The City of Corona currently has eight cannabis dispensaries in operation, with an additional 5 in the permitting process expected to open by the end of the year. This expansion can lead to an increase in impaired driving incidents. To address this, the Corona Police Department is seeking grant funding to reduce impaired driving, DUI-related accidents, and injuries. Enforcement efforts will be data-driven, focusing on areas with the highest concentrations of these issues. As a major transit hub at the crossroads of I-15 and SR-91, Corona plays a key role in regional commuting. While the city's population has grown, the number of police officers has remained consistent.

Between 2022 and 2024, there were approximately 125 crashes involving alcohol and/or drugs. These crashes resulted in 168 injuries and 10 fatalities, accounting for 24% of traffic fatalities in the City of Corona.

Securing grant funds for public awareness campaigns and enforcement efforts will enable law enforcement to enhance their presence and more effectively address impaired driving in the area.

Performance Measures/Scope of Work
60 DUI Saturation Patrols (Q1= 15, Q2= 15, Q3= 15, Q4= 15):

Goal/Objective: Conduct 60 saturation patrols strategically deployed based on data analysis and during peak risk times.

Estimated Timeline: Quarterly (15 patrols per quarter).

Quantitative Measurement: Complete 60 saturation patrols within the project period, with a focus on reducing DUI/DUID incidents by at least 10% based on post-patrol data.

Justification: These saturation patrols will be strategically deployed in areas identified as high-risk through data analysis, focusing on peak times when impaired driving incidents are most likely to occur. Each patrol will consist of two officers, operating for shifts of 4-7 hours, with an average target of 6 hours per shift. By maintaining a visible and concentrated police presence, the goal is to deter impaired driving and improve public safety.

Project Performance Evaluation
All operations, including both enforcement and educational initiatives, will be scheduled and organized before the start of the upcoming grant quarter, based on data analysis. After each operation, whether enforcement or education-related, relevant statistics and information will be collected, including:

Enforcement Saturation Patrols: Date, times, duration, number of stops, number of Field Sobriety Tests (FSTs) conducted, number of alcohol-related arrests, number of drug-related arrests, and total number of arrests.

Social Media Posts: Date of post and topic covered.

Schedule A
Program Sustainability
The Corona Police Department (CPD) recognizes the importance of sustaining efforts to reduce impaired driving and DUI-related incidents, even when grant funding may not be available or is significantly reduced.

To minimize reliance on grants, we will aim to do the following:

1. Diversifying Funding Sources (ongoing): CPD will actively seek alternative funding opportunities - this diversification ensures that funding does not rely solely on one source and increases long-term financial stability for the program.

2. Enhancing Community Engagement (ongoing): CPD will work to foster stronger community partnerships that support education and awareness efforts. Community involvement and local sponsorships can help fund or offset the costs of educational campaigns, awareness programs, and events aimed at preventing impaired driving.

3. Developing Long-Term (3+ years) Sustainability Plans: A sustainability plan could possibly be developed to incorporate impaired driving prevention as a core part of regular operations. This will involve ongoing data analysis to identify high-risk areas and times, ensuring targeted enforcement without heavy reliance on external funding.

Administrative Support
The Corona Police Department actively leverages several grants to address community concerns related to alcohol violations. Both department and city leadership fully support these initiatives, with the department’s continued use of grants reflecting this ongoing commitment.

The Traffic Bureau has effectively managed the current Office of Traffic Safety (OTS) grant for many years and has also overseen the California Highway Patrol (CHP) CTFGP grant over the past three years. Officers in the patrol bureau have received training in Standardized Field Sobriety Testing (SFST) and Advanced Roadside Impaired Driving Enforcement (ARIDE) and are actively engaged in DUI saturation patrols funded by the OTS grant. These officers are also ready to support enforcement efforts under the current grant by conducting impaired driving saturation patrols.

In addition, the Corona Police Department’s public relations team plays a key role in community education and outreach, utilizing various platforms such as social media, in-person events, and other media channels.

With expertise in social media management, the team ensures that effective messages reach the intended audiences, promoting awareness and education on impaired driving.

Schedule B
Detailed Budget Estimate
Award Number Organization/Agency Total Amount
23379 City of Corona Police Department $71,553.60
Cost Category Line Item Name Total Cost to Grant
Personnel
DUI Saturation Patrol $71,553.60
Category Sub-Total $71,553.60
Grant Total $71,553.60

Schedule B-1
Budget Narrative
City of Corona Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

Personnel
DUI Saturation Patrol
$71,553.60
60 Saturation Patrols - Include Police Officer Overtime Rate of pay with benefits, $99.38 per hour, 2 Officers for 6 hours for 60 Saturation Patrols @ 15 Saturation Patrols per quarter. Total - $71,553.60

DATE: 08/06/2025
TO: Honorable Mayor and City Council Members
FROM: Fire Department
2025-308

REQUEST FOR CITY COUNCIL ACTION
SUBJECT:

AUTHORIZATION OF ANNUAL PURCHASE ORDERS FOR L.N. CURTIS AND SONS IN THE AMOUNT OF $378,000 FOR PUBLIC SAFETY EQUIPMENT AND TOOLS

UTILIZING SOURCEWELL COOPERATIVE PURCHASING AGREEMENTS
EXECUTIVE SUMMARY:

This staff report asks council to authorize the purchase of protective tools and equipment utilizing Sourcewell cooperative purchasing agreements. Each year, the Corona Fire and Police Departments purchase tools, protective equipment, and gear necessary to perform their respective public safety duties. The products offered by L.N. Curtis and Sons meet national, state, and local safety standards and provide safe protective clothing and equipment for firefighters and police officers engaging in their respective operations.

RECOMMENDED ACTION:

That the City Council:
a. Authorize the City Manager, or his designee, to execute annual purchase orders and any amendments with L.N. Curtis and Sons.:
b. Authorize the City Manager, or his designee, to issue a purchase order for Fiscal Year 2026 through Fiscal Year 2028 in the total amount of $378,000 per

fiscal year for the Fire and Police Departments, via three fire-related Sourcewell (CO-OP) contracts and one law enforcement Sourcewell (CO-OP) contract. c. Authorize the City Manager, or his designee, to execute change orders, and amendments as needed, up to $37,800 per calendar year or 10% of the amended contract amount as authorized in Corona Municipal Code Section

3.08.140(C).

BACKGROUND & HISTORY:

Turnouts and PPE are necessary protective safety gear for firefighting personnel and are required to fully comply with updated CAL-OSHA and National Fire Protection Association (NFPA) 1971, Standard on Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting. Firefighting equipment is also needed for fire suppression and responding to emergency calls. Similarly, police protective gear and equipment are essential for the safety and effectiveness of law enforcement personnel. Globe turnout gear was the Fire Department’s standard firefighting equipment, for which L.N. Curtis and Sons has been a vendor to the City in the past.

ANALYSIS:

Staff is recommending that the City continue to use L.N. Curtis and Sons to purchase equipment, turnouts, and other PPE in the coming fiscal years. The vendor has several Sourcewell cooperative purchasing agreements. Sourcewell is authorized to establish competitively awarded cooperative purchasing contracts on behalf of itself and its participating agencies. Sourcewell follows the competitive contracting law process to solicit, evaluate, and award cooperative purchasing contracts for goods and services. The establishment of FY 2026 through FY 2028 purchase orders in the total amount of $378,000 per fiscal year for the Fire and Police Departments would be supported through cooperative purchasing benefits from four publicly solicited cooperative contracts awarded to L.N. Curtis & Sons for public safety tools and equipment. These contracts are:
 Firefighter personal protective gear-equipment, Contract No. #010424-LNC, RFP Notice 11/09/2023, Awarded 04/22/2024, Maturity Date 03/27/2028  Firefighting equipment, rescue tools, and accessories, Contract No. #020124- LNC, RFP Notice 12/14/2023, Awarded 04/22/2024, Maturity Date 04/04/2028  SCBA, respiratory, air quality, Contract No. #011821-LNC, RFP Notice 11/30/23, Awarded 04/22/24, Maturity Date 03/29/2028
 Police protective gear and equipment, Contract No. #030124-LNC, RFP Notice 01/15/2024, Awarded 05/01/2024, Maturity Date 04/30/2028 Although the purchase of equipment, turnouts, and PPE purchased each fiscal year depends on several factors including the number of recruits hired, National Fire Protection Association (NFPA) replacement requirements, and normal wear and tear, the recommended annual amount for this purchase order is consistent with prior years expenditures.

An exception to competitive bidding is warranted for the authorization of annual purchase orders with L.N. Curtis and Sons pursuant to Corona Municipal Code (CMC) Section

3.08.140(C), which states as follows:
“Competitive bidding already completed. When the purchasing agent and the authorized contracting party, with the approval of the City Manager, determine that:
1) A competitive bid procedure has been conducted by another public agency including, but not limited to, another local agency, the state through the California Multiple Award Schedule (CMAS), the federal government through the General Services Administration (GSA), the U.S. Communities Government Purchasing Alliance, or the Western States Contracting Alliance (WSCA); and 2) The price to the City is equal to or better than the price to that public agency.” By leveraging cooperative purchasing agreements, it allows the City to streamline the procurement process, reducing administrative costs and delays, and maximizing the City's budget by securing collective competitive pricing.

FINANCIAL IMPACT:

Funding for the recommended actions is available in the Fire and Police Departments operating budget within the general Fund 110 and the approval will result in the establishment of annual purchase orders for FY 2026 through FY 2028 in the total amount of $378,000 per fiscal year for the Fire and Police Departments. Public safety tools and equipment are replaced due to normal wear and tear during fire and police operations and funded through the individual departments’ operating budgets.

Year Total Amount 10% Contingency Total Not to
Exceed
FY 2026 $378,000 $37,800 $415,800
FY 2027 $378,000 $37,800 $415,800
FY 2028 $378,000 $37,800 $415,800
Total $1,247,400
ENVIRONMENTAL ANALYSIS:

This action is categorically exempt pursuant to Section 15301 of the Guidelines for the California Environmental Quality Action (CEQA), which states that “operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the CEQA determination” and is therefore exempt from CEQA. This action involves repairs/rehabilitation to existing infrastructure to maintain public health and safety and therefore is exempt from the requirements of CEQA. Therefore, no environmental analysis is required.

PREPARED BY: VIOLA VAN, MANAGEMENT ANALYST II

REVIEWED BY: BRIAN YOUNG, FIRE CHIEF
REVIEWED BY: ROBERT NEWMAN, POLICE CHIEF
ATTACHMENTS:

1. Exhibit 1 – Sourcewell Contract 010424-LNC Firefighter Protective GearEquipment

2. Exhibit 2 – Sourcewell Contract 020124-LNC Firefighting Equipment, Rescue Tools, and Accessories

3. Exhibit 3 – Sourcewell Contract 011824-LNC SCBA, Respiratory, Air Quality

4. Exhibit 4 – Sourcewell Contract 090122-LNC Law Enforcement Equipment

010424-LNC
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Solicitation Number: RFP #010424

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and L.N. Curtis & Sons, 185 Lennon Lane, Suite 110, Walnut Creek, CA 94598 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Firefighting Personal Protective Equipment with Related Equipment Cleaning from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

EXPIRATION DATE AND EXTENSION. This Contract expires March 27, 2028, unless it is cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances.

B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES








  
  

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A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase. 







  
  

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A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:
x Identify the applicable Sourcewell contract number;








  
  

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x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at governmentowned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized 







  
  

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subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as ecommerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE








  
  

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A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted 







  
  

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price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.








  
  

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D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.








  
  

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b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.








  
  

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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract. 







  
  

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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms 







  
  

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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Supplier will maintain coverage for all claims the Supplier may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Supplier’s professional services required under this Contract.

Minimum Limits:
$2,000,000 per claim or event
$2,000,000 – annual aggregate

6. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf. 







  
  

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Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.








  
  

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Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with 







  
  

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the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). 







  
  

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Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and 







  
  

010424-LNC
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records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.








  
  

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R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell L.N. Curtis & Sons
By: __________________________ By: __________________________ Jeremy Schwartz Angela Mackey
Title: Chief Procurement Officer Title: Director of Customer Service Fire/Rescue
Date: ________________________ Date: ________________________ 







  
  









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Bid Number: RFP 010424 Vendor Name: L.N. Curtis & sons