Covina City Council
July 21, 2026

952 N Batavia Street, Orange, CA 92867 – Phone (714) 363-3985 / Fax (714)997-4807 www.goldenbellproducts.com
Monday, July 13, 2026
City of Covina
Valerie Cortez
125 East College Street
Covina, CA 91723
Dear Valerie:

Golden Bell Products to provide all personnel, material and supplies required to coat sanitary sewer manholes with INSECTA, insecticidal latex coating for sewer roach control pesticide service.

SCOPE OF WORK
Golden Bell Products to perform the following items:
 Apply INSECTA, an approved product for sewer roach control application in sanitary manholes.  Treat to depth of seven (7) feet or less, with an approximate area of 100 square feet per manhole.  Will prepare and treat according to manufacturer’s specifications for preparation instructions.  Apply coating based on the manufacturers recommended label rates, five (5) manholes per gallon, not to exceed three (3) pints per manhole.
 Remove existing sewer manhole covers, scrape clean the inside of the cover area, spray Insecta, reseat the cover and mark the reinstalled cover with a painted white mark extending from the manhole cover to the adjoining pavement, indicating that the cover has been reseated properly and firmly. Liability for damage caused by covers that have been reinstalled and marked is limited to 24 hours. Covers that are damaged or will not reseat properly will be immediately reported to the customer. Customer assumes all liability for damages caused by covers that fail to properly reseat.
 Mark each manhole cover with an identifying white mark after being treated.  Provide proper supervision at the job site during all phases of work.  Be responsible for coordinating the work to be done. Work will take place in accessible alleys, parking lots, and streets.
 Guarantee the application for eighteen (18) months from the date of treatment. If more than 50 living roaches are found in a manhole during the warranty period, the manhole must then be retreated by Golden Bell Products at no additional charge or obligation to Customer. Golden Bell Products will retreat any manhole which inspections with photographs report live roaches within sixty (60) calendar days after notification; providing more than 50 live roaches are found inside the manhole during two inspections occurring two days apart. *
 Will report number of manholes treated when submitting billing invoices. Golden Bell Products will indicate in writing on each paper quarter section map, the number of manholes treated, applicators name initials with the date of completion. This will serve as the record of application for the necessary Agencies and warranty information.
 Customer will supply paper quarter section maps indicating exact locations of street names, manholes to be treated and smart cover locations. Golden Bell Products will not be responsible for any damage to unidentified smart covers.

ATTACHMENT A
 Customer will make accessible all designated manholes to be coated prior to crew’s arrival. If not drive up accessible by service truck Golden Bell Products will notify Customer manhole cannot be treated. Any bolted manholes will need to be unbolted and accessible prior to application.  Customer will provide inspection and assistance where necessary.  No more than 90 calendar days will elapse between date of notice to proceed and completion of the application.

A reasonable time for potentially unfavorable weather will be mutually agreed upon by Customer and Golden Bell Products
 Requirements may be added or deleted from the above Scope of Work; however, these must be agreed upon by both parties prior to the commencement of work.
 The cost of additional permits and/or licenses, other than those already required by the state, required within city limits to perform work within that city will be assumed by the Customer.

Golden Bell Products will supply all appropriate insurance coverage required by the state licensing agencies to apply roach control product to sewer manholes; if any additional insurance is required and available at additional costs those costs will be assumed by the Customer.

Special Note: Some assistance with traffic control in heavily traveled areas may be required. *NOTE: The Insecticidal-latex coating is not a repellent and therefore, will not repel roaches. They must rest on it to eliminate them! Insecta is not a spot treatment product: for warranty to be in effect and for the best results all manholes must be treated in the same area of the sewer system! Pricing per Manhole Application costs:

For less than 1000 Manholes is $29.50 ea.

For more than 1000 Manholes is $27.50 ea.
(This is a service – No Sales Tax)
Pricing: 2,400 manholes @ $27.50 each is $66,000.00.

* There is a 150-manhole minimum for all jobs.

This pesticide service proposal is good through September 30, 2026. Thank you for this opportunity. If you have any questions, please contact Michelle at 714-363-3985.

Sincerely,
MichelleJHolick
Michelle (Webster) Holick
CEO

952 N Batavia Street Orange, CA 92867- PHONE (714) 363-3985 FAX (714) 997-4807 www.goldenbellproducts.com
Sole Source Justification
Within the State of California Golden Bell Products has the sole source right for the application and distribution of Insecta. Golden Bell Products has provided the service and product that is used in sewer manholes for the control of cockroaches since October of 1998, when the first test area was treated in the State of California.

Insecta is the only registered product of its type and active ingredient labeled for use in sewer manholes. The product is a formulated product, which is produced in an EPA approved establishment. The product comes ready to use and since it is a polymerized product there is no field mixing required (which is not the case with any additive type of product). Insecta has been tested and applied by Orange County Sanitation Districts and has proven to be effective standing up to the eighteen-month guarantee provided by Golden Bell and the product manufacturer.

Additionally, this product is used and approved by Los Angeles County Sanitation District and approximately 90 other cities and agencies within the state of California.

Over the past 28 years Golden Bell Products has provided this service with minimal price increases.

Finally, Golden Bell Products is a local vendor that holds the correct licensing for application of pesticides in sewer manholes. Golden Bell Products is licensed by the California Agricultural Department of Pesticide Regulation. Holding a QAL license with the required categories A and C, and a Pest Control Business License. Golden Bell carries and maintains all current registrations with all the County Agricultural Commissioners in each of the counties they apply the Insecta pesticide in.

The accompanying letter from the manufacturer of Insecta shows Golden Bell Products as the sole source for the application and distribution of Insecta in the State of California.

CITY OF COVINA AGREEMENT FOR

MINOR MAINTENANCE SERVICES
This Agreement (“Agreement”) is dated July 21, 2026 (“Effective Date”) and is between the City of Covina, a California municipal corporation (“City”) and Golden Bell Products, Inc. a California corporation (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City desires to utilize the services of Contractor as an independent contractor to provide City-Wide roach abatement services for 2,400 city-owned manholes.

B. Contractor represents that it is fully qualified to perform such work by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Contractor and Contractor desires to serve City to perform this work in accordance with the terms and conditions of this Agreement.

The parties therefore agree as follows:

1. Term of Agreement. The term of this Agreement shall be from the Effective Date through November 1, 2026, unless sooner terminated as provided in Section 14 of this Agreement.

2. Compensation.

A. Cost of Work. For the Work described in Section 3 of this Agreement, Contractor shall receive the sum of exceed Sixty-Six Thousand Dollars ($66,000) payable in accordance with the Schedule of Payments, attached hereto and incorporated herein as Exhibit A (Scope of Work and Payment Schedule). Any terms other than a description of the work to be performed, costs of the work, or the payment schedule contained in Exhibit A is null and void and not a part of this Agreement.

B. Expenses. The amount set forth in paragraph A shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement.

C. Additional Services. City shall not allow any claims for additional services performed by Contractor, unless the City Council and the Contractor Representative authorize the additional services in writing prior to Contractor’s performance of the additional services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council shall be compensated at the rates set forth in Exhibit A (Scope of Work and Payment Schedule), or, if not specified, at a rate mutually agreed to by the parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

3. Contractor’s Work.

A. Scope of Services. Contractor shall construct and install all of the work described in the Scope of Work, attached hereto and incorporated herein as Exhibit A (Scope of Work and Payment Schedule) and shall provide and furnish all the labor, materials, necessary tools,

ATTACHMENT B
expendable equipment, and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work. The Work shall be completed within the time set forth in the Scope of Work. Contractor shall not commence the Work until such time as directed in writing by the City. City may request, in writing, changes in the Scope of Work to be performed. Any changes mutually agreed upon by the parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Contractor Representative shall be Michelle Webster, Vice President (the “Contractor Representative”). The Contractor Representative shall directly manage Contractor’s Work under this Agreement. Contractor shall not change the Contractor Representative without City’s prior written consent.

C. Time for Performance. Contractor shall commence the Work on the Effective Date and shall perform all Work by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Contractor shall perform all Work under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

E. Personnel. Contractor has, or will secure at its own expense, all personnel required to perform the Work required under this Agreement. All of the Work required under this Agreement shall be performed by Contractor or under its supervision, and all personnel engaged in the work shall be qualified to perform such Work. Contractor shall determine the means, methods, and details by which Contractor’s personnel will perform the Work under this Agreement.

Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Work and compliance with the customary professional standards.

F. Compliance with Laws. The Contractor shall keep itself informed of all local, state and federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City and its agents shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. This Agreement may call for services that, in whole or in part, constitute “public works,” as defined in the California Labor Code. Therefore, as to those services that may be “public works”, including construction services. Contractor shall comply in all respects with all applicable provisions of the California Labor Code, including those set forth in Exhibit B.

G. Permits and Licenses. Contractor shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.

H. City Approval. All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of City or its authorized representatives, and the quality of the workmanship shall be guaranteed for one year from date of acceptance.

I. Contractor's Independent Investigation. No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Contract, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by City for purposes of letting this Contract out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Contract. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time.

J. Contractor's Affidavit. After the completion of the Work contemplated by this Agreement, Contractor shall file with the City Manager his affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California.

K. Utility Location. City acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215.

L. Regional Notification Centers. Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215.

M. Inspection. The Work shall be subject to inspection and testing by City and its authorized representatives during manufacture and construction and all other times and places, including without limitation, the plans of Contractor and any of its suppliers. Contractor shall provide all reasonable facilities and assistance for the safety and convenience of inspectors. All inspections and tests shall be performed in such manner as to not unduly delay the Work. The Work shall be subject to final inspection and acceptance notwithstanding any payments or other prior inspections. Such final inspection shall be made within a reasonable time after completion of the Work.

N. Warranty. Contractor shall guarantee or warranty the work done pursuant to this Agreement for a period of one year following acceptance thereof by City against any defective work or labor done or defective materials furnished.

O. Liquidated Damages; Extension Of Time. In accordance with Government Code Section 53069.85, Contractor agrees to forfeit and pay to City the sum of one Thousand Dollars ($1,000.00) per day for each calendar day completion is delayed beyond the time allowed pursuant to Section 3 of this Agreement. Such sum shall be deducted from any payments due to or to become due to Contractor. Contractor will be granted an extension of time and will not be assessed liquidated damages far unforeseeable delays beyond the control of, and without the fault or negligence of, the Contractor including delays caused by City. Within ten (10) calendar days of the occurrence of such delay, Contractor shall give written notice to City. Within thirty (30) calendar days of the occurrence of the delay, Contractor shall provide written documentation sufficient to support its delay claim to City. Contractor's failure to provide such notice and documentation shall constitute Contractor's waiver, discharge, and release of such delay claims against City.

4. Method of Payment.

A. Invoices. Contractor shall submit to City an invoice, on a monthly basis or less frequently, for actual services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period, hourly rates charged, if applicable, and the amount due. If City disputes any of Contractor's fees, it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.

B. Payment. City shall pay all undisputed invoice amounts within thirty (30) calendar days after receipt up to the maximum compensation set forth in Section 2 of this Agreement. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Contractor. For all reimbursements authorized by this Agreement, Contractor shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Finance Director.

C. Audit of Records. Contractor shall make all records, invoices, time cards, cost control sheets and other records maintained by Contractor in connection with this agreement available during Contractor’s regular working hours to City for review and audit by City.

D. Waiver of Claims. On or before making final request for payment under Paragraph B, above, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this Agreement; the acceptance by Contractor of the final payment shall constitute a waiver of all claims against City under or arising out of this Contract except those previously made in writing and request for payment. Contractor shall be required to execute an affidavit, release and indemnify agreement with each claim for payment.

5. Ownership of Documents. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed (“written products”) pursuant to this Agreement shall become the sole property of the City without restriction or limitation upon its use and may be used, reused, disseminated or otherwise disposed of by the City without the permission of the Contractor. With respect to computer files containing data generated for the work, Contractor shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. Contractor may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Contractor.

6. Independent Contractor.

A. Contractor is, and shall at all times remain as to City, a wholly independent contractor and not an employee of City. The personnel performing the services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor's exclusive direction and control. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Contractor and Contractor’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Contractor’s personnel. Contractor’s

personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Contractor’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the services under this Agreement. Contractor shall acquire and maintain, at its sole cost and expense, such vehicles, equipment, and supplies as Contractor’s personnel require to perform any of the services required by this Agreement. Contractor shall perform the services off of City premises at locations of Contractor’s choice, except as otherwise may from time to time be necessary in order for Contractor’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Contractor’s performance of the Work under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform the services.

City may make a computer available to Contractor from time to time for Contractor’s personnel to obtain information about or to check on the status of projects pertaining to the services under this Agreement.

B. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing Work hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing Work hereunder. Contractor shall be responsible for and pay all wages, salaries, benefits and other amounts due to Contractor’s personnel in connection with their performance of the Work under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, state, or federal policy, rule, regulation, statute or ordinance to the contrary, Contractor and any of its officers, employees, agents, and subcontractors providing any of the Work under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including, but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.

C. Contractor shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Contractor’s personnel practices. or to the extent arising from, caused by, or relating to the violation of any of the provisions of this Section

6. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. This duty of indemnification is in addition to Contractor’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

7. PERS Compliance and Indemnification.

A. General Requirements. The parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf

of qualifying employees. Contractor agrees that, in providing its employees and any other personnel to City to perform the Work under this Agreement, Contractor shall assure compliance with the Public Employees’ Retirement Law, commencing at Government Code Section 20000, the regulations of PERS, and the Public Employees’ Pension Reform Act of 2013, as amended.

Without limitation to the foregoing, Contractor shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.

B. Indemnification. Contractor shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify, and hold harmless City, and its City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Contractor’s violation of any provisions of this Section 7. This duty of indemnification is in addition to Contractor’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

8. Confidentiality. All data, documents, discussion, or other information (collectively “data”) developed or received by Contractor or provided for performance of this Agreement are deemed confidential. Contractor shall keep all data confidential and shall not disclose any data to any person or entity without City’s prior written consent. City shall grant such consent if disclosure is legally required. Contractor shall return all data to City upon the expiration or termination of this Agreement. Contractor’s covenant under this Section 8 shall survive the expiration or termination of this Agreement.

9. Conflicts of Interest. Contractor and its officers, employees, associates and subcontractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Contractor’s Work under this Agreement, including the Political Reform Act (Gov.

Code, § 81000 et seq.) and Government Code Section 1090. During the term of this Agreement, Contractor may perform similar services for other clients, but Contractor and its officers, employees, associates and subcontractors shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Contractor shall incorporate a clause substantially similar to this Section 9 into any subcontract that Contractor executes in connection with the performance of this Agreement.

10. Indemnification.

A. Indemnities for Third Party Claims.
1) To the fullest extent permitted by law, Contractor shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys or other professionals, and all costs associated therewith, and the payment

of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Contractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties. Contractor shall defend the Indemnitees in any action or actions filed in connection with any Liability with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Contractor shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. 2) Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor shall fully comply with the workers’ compensation law regarding Contractor and Contractor’s employees. Contractor shall indemnify and hold City harmless from any failure of Contractor to comply with applicable workers’ compensation laws.

City may offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this Subparagraph A. 2). 3) Contractor shall obtain executed indemnity agreements with provisions identical to those in this Section 10 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. If Contractor fails to obtain such indemnity obligations, Contractor shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Contractor’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties.

B. Workers’ Compensation Acts not Limiting. Contractor’s indemnifications and obligations under this Section 10, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Contractor expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section 10 shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liability, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Contractor’s indemnifications and obligations under this Section 10 shall survive the expiration or termination of this Agreement.

11. Insurance.

A. Minimum Scope and Limits of Insurance. Contractor shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of Two Million Dollars ($2,000,000) per project or location.

If Contractor is a limited liability company, the commercial general liability coverage shall be amended so that Contractor and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of Two Million Dollars ($2,000,000) per accident for bodily injury and property damage. If Contractor does not use any owned, non-owned or hired vehicles in the performance of Work under this Agreement, Contractor shall obtain a non-owned auto endorsement to the Commercial General Liability policy required under Subparagraph A. 1) of this Section 11. 3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of Two Million Dollars ($2,000,000) per accident for bodily injury or disease. If Contractor has no employees while performing Work under this Agreement, workers’ compensation policy is not required, but Contractor shall provide an executed declaration that it has no employees.

B. Acceptability of Insurers. The insurance policies required under this Section 11 shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide. Self-insurance shall not be considered to comply with the insurance requirements under this Section 11.

C. Additional Insured. The commercial general and automobile liability policies shall contain an endorsement naming the City, its officers, employees, agents and volunteers as additional insureds.

D. Primary and Non-Contributing. The insurance policies required under this Section 11 shall apply on a primary non-contributing basis in relation to any other insurance or selfinsurance available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Contractor’s insurance and shall not contribute with it.

E. Contractor’s Waiver of Subrogation. The insurance policies required under this Section 11 shall not prohibit Contractor and Contractor’s employees, agents or subcontractors from waiving the right of subrogation prior to a loss. Contractor hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be approved by City. At City’s option, Contractor shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Contractor shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Contractor shall not cancel, reduce or otherwise modify the insurance policies required by this Section 11 during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail thirty (30) calendar days’ prior written notice to City. If any insurance policy required under this Section 11 is canceled or reduced in coverage or limits, Contractor shall, within two (2) business days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Contractor does not maintain the policies of insurance required under this Section 11 in full force and effect during the term of this Agreement, or in the event any of Contractor’s policies do not comply with the requirements under this Section 11, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Contractor’s expense, the premium thereon. Contractor shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Contractor.

I. Evidence of Insurance. Prior to the performance of Work under this Agreement, Contractor shall furnish City’s Risk Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section 11. The endorsements are subject to City’s approval. Contractor may provide complete, certified copies of all required insurance policies to City. Contractor shall maintain current endorsements on file with City’s Risk Manager. Contractor shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Contractor shall furnish such proof at least two (2) weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Contractor shall not be construed as a limitation of Contractor’s liability or as full performance of Contractor’s duty to indemnify City under Section 10 of this Agreement.

K. Subcontractor Insurance Requirements. Contractor shall require each of its subcontractors that perform Work under this Agreement to maintain insurance coverage that meets all of the requirements of this Section 11.

12. Mutual Cooperation.

A. City’s Cooperation. City shall provide Contractor with all pertinent data, documents and other requested information as is reasonably available for Contractor’s proper performance of the Work required under this Agreement.

B. Contractor’s Cooperation. In the event any claim or action is brought against the City relating to Contractor’s performance or Work rendered under this Agreement, Contractor shall render any reasonable assistance that City requires.

13. Records and Inspections. Contractor shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of five (5) years. Contractor shall, without charge, provide City with access to the records during normal business hours. City may examine and audit the records and make transcripts therefrom, and inspect all program data, documents, proceedings and activities.

14. Termination or Suspension of Agreement.

A. Right to Terminate or Suspend. City may terminate or suspend this Agreement at any time, at will, for any reason or no reason, after giving written notice to Contractor at least seven (7) calendar days before the termination or suspension is to be effective. Contractor may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least sixty (60) calendar days before the termination is to be effective.

B. Obligations upon Termination. Contractor shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Contractor, City shall pay Contractor based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Contractor be entitled to receive more than the amount that would be paid to Contractor for the full performance of the Work required by this Agreement.

15. Force Majeure. Contractor shall not be liable for any failure to perform its obligations under this Agreement if Contractor presents acceptable evidence, in City’s sole judgment, that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Contractor’s reasonable control and not due to any act by Contractor.

16. Notices. Any notices, consents, requests, demands, bills, invoices, reports or other communications which either party may desire to give to the other party under this Agreement must be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by reputable document delivery service or courier service during Contractor’s and City's regular business hours, or (c) five business days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the party to be notified as set forth below:

If to City: If to Contractor:

Attn: Streets & Sewer Division Attn: Michelle Webster
City of Covina Golden Bell Products, Inc.
125 E. College Street 952 Batavia Street
Covina, California 91723 Orange, CA 92867

17. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee, subcontractor or applicant for

employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law.

Contractor will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

18. Prohibition of Assignment and Delegation. Contractor shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Contractor from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section 18 shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section 18, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

19. No Third-Party Beneficiaries Intended. Except as otherwise provided in Section 10, this Agreement is made solely for the benefit of the parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

20. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

21. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, the provisions of this Agreement shall control.

22. Entire Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the parties. No party has been induced to enter into this Agreement by, nor is any party relying on, any representation or warranty except those expressly set forth in this Agreement.

23. Amendment of Agreement. This Agreement may be amended only by a writing signed by both parties. If the City Manager has entered into this Agreement on behalf of the City, the City Manager may approve an amendment to this Agreement and additional payment up to the amount of his contract authority. If this Agreement was originally approved by the City Council, then any amendments shall be approved by the City Council, except that the City Manager may

approve amendments extending the time for performance, modifying the scope of work without any change to the maximum payment, approving a change in name of the Contractor, or terminating the Agreement.

24. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the parties to this Agreement.

25. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

26. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.

27. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a municipal, superior or federal court with geographic jurisdiction over the City of Covina.

28. Attorneys’ Fees. In any litigation or other proceeding by which on party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party shall be shall be awarded reasonable attorneys’ fees together with any costs and expenses, to resolve the dispute and to enforce the final judgment.

29. Claim Dispute Resolution. In the event of any dispute or controversy with the City over any matter whatsoever, the Contractor shall not cause any delay or cessation in or of work, but shall proceed with the performance of the work in dispute. The Contractor shall retain any and all rights provided that pertain to the resolution of disputes and protests between the parties. The disputed work will be categorized as an "unresolved dispute" and payment, if any, shall be as later determined by mutual agreement or a court of law. The Contractor shall keep accurate, detailed records of all disputed work, claims and other disputed matters. All claims arising out of or related to the Agreement or this Project, and the consideration and payment of such claims, are subject to the Government Claims Act (Government Code Section 810 et seq.) with regard to filing claims.

All such claims are also subject to Public Contract Code Section 9204 and Public Contract Code Section 20104 et seq. (Article 1.5), where applicable. This Contract hereby incorporates those provisions as though fully set forth herein. Thus, the Contractor or any Subcontractor must file a claim in accordance with the Government Claims Act as a prerequisite to filing a construction claim in compliance with Section 9204 and Article 1.5 (if applicable), and must then adhere to Article 1.5 and Section 9204, as applicable, pursuant to the definition of "claim" as individually defined therein.

30. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

31. Authority to Execute Agreement. The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.
[SIGNATURE PAGE FOLLOWS]

The parties, through their duly authorized representatives, are signing this Agreement on the date stated in the introductory clause.

City:

City of Covina,
a California municipal corporation
By:

Name: Chris Marcarello
Title: City Manager
ATTEST:

By:

Name: Fabian Velez
Title: Chief Deputy City Clerk
Contractor:

Golden Bell Products, Inc.
a California corporation
By:

Name: Michelle Webster
Title: Vice President
By:

Name:

Title:
(Two signatures of corporate officers required
for corporations under Corporations Code
Section 313, unless corporate documents
authorize only one person to sign this
Agreement on behalf of the corporation.)

EXHIBIT A

SCOPE OF WORK AND PAYMENT SCHEDULE

EXHIBIT B

CALIFORNIA LABOR CODE COMPLIANCE
(Labor Code §§ 1720 et seq., 1813, 1860, 1861, 3700)
If this Agreement calls for services that, in whole or in part, constitute “public works” as defined in the California Labor Code, then:

1. This Agreement is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and the awarding public agency (“City”) and Contractor agrees to be bound by all the provisions thereof as though set forth in full herein.

2. Contractor shall be registered with the Department of Industrial Relations (“DIR”) in accordance with California Labor Code Section 1725.5 and has provided proof of registration to City prior to the Effective Date of this Agreement.

3. Contractor shall comply with the provisions of California Labor Code Sections 1771, 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The applicable prevailing wage determination(s) may be obtained at (http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm), are on file with City, and are available to any interested party upon request. Contractor shall, as a penalty to City, forfeit not more than two-hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for any public work done under this Agreement by Contractor or by any subcontractor.

4. Pursuant to California Labor Code Section 1771.4, Contractor’s services are subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Contractor shall post job site notices as prescribed by DIR regulations and agrees to furnish the records specified in California Labor Code Section 1776 directly to the Labor Commissioner in the manner prescribed by California Labor Code Section 1771.4(a)(3) and (c)(2).

5. Contractor shall comply with the provisions of California Labor Code Section 1776 which, among other things, require Contractor and each subcontractor to: (1) keep accurate payroll records, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform City of the location of the records. Contractor is responsible for compliance with Section 1776 by itself and all of its subcontractors.

6. Contractor shall comply with the provisions of California Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that Contractor is responsible for compliance with Section 1777.5 by itself and all of its subcontractors.

7. Contractor shall comply with the provisions of California Labor Code Section 1813 concerning penalties for workers who work excess hours. Contractor shall, as a penalty to City, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by Contractor or by any subcontractor for each calendar day during which such

worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code.

8. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Agreement.”
Date _______________ Signature ____________________________________

ATTACHMENT C
RESOLUTION CC 2026-71

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, AMENDING THE FISCAL YEAR 2026/2027 OPERATING BUDGET AND APPROPRIATE $66,000 FROM AVAILABLE SEWER
UTILITY FUND – FUND BALANCE FOR USE TOWARDS THE

MAINTENNACE OF CITY-WIDE SANITARY SEWER MANHOLES
WHEREAS, the City of Covina is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (“City”); and WHEREAS, the Fiscal Year 2026-2027 Operating Budget & Capital Improvement Plan (CIP) was approved on May 5, 2026; and
WHEREAS, the approved Operating Budget and Capital Improvement Plan (CIP) is in accordance with all applicable ordinances of the City and all applicable statutes of the State; and
WHEREAS, the City of Covina wishes to amend the 2026/2027 Capital Improvement Program and appropriate $66,000 from available Sewer Utility Fund – Fund Balance for use towards the Maintenance of City-Wide Sanitary Sewer Manholes.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Amend the Fiscal Year 2026/2027 Operating Budget and appropriate $186,838 from available Sewer Utility – Fund Balance for use towards the Maintenance of City-Wide Sanitary Sewer Manholes.

Account
No.

Account Description Amount ($) Increase/Decrea
se
63002700-
52420
Sewer-Sanitary Sewer
Maintenance
$66,000 Increase
SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 21st day of July, 2026.

City of Covina, California
BY:

HECTOR DELGADO, Mayor

Resolution CC 2026-71 Page 2 of 2
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2026-71 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 21st day of July, 2026, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
_____________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 14
Meeting: July 21, 2026
Title: California Prop 64 Public Health and Safety Grant Presented by: Ric Walczak, Chief of Police
Recommendation: 1. Adopt Resolution CC 2026-82 accepting the $4,449,833 in Prop 64 Grant and revising the Police Department FY2026-27 Budget revenue and expense location by $1,812,393; and

2. Authorize the City Manager or his designee to sign the agreement and all related documents.

EXECUTIVE SUMMARY:

The City of Covina Police Department applied and was approved for $4,449,833 in Proposition 64 Public Health & Safety funds to implement the Cannabis Enforcement, Compliance, and Public Safety project, a coordinated strategy to address public health/safety impacts associated with cannabis legalization. These grant funds were created to assist law enforcement in remediating the negative impacts of cannabis sales activities.

Following a recent competitive public process, in December 2025 the City authorized a regulated market limited to three licensed cannabis retail businesses here in Covina. As these businesses began operating, Covina identified unlicensed cannabis activities, including illegal dispensaries, unpermitted cultivation operations, and delivery activities, that raise new concerns regarding youth access to THC products and burglary/robbery risk at cannabis-related locations, creating demands on law and code enforcement systems that the City lacks the dedicated resources to address.

DISCUSSION:

Covina continues to face challenges associated with illegal cannabis activity that undermine the regulated system and create public safety concerns. Research has shown that illegal cannabis sellers frequently compete with licensed businesses by avoiding the costs associated with regulation. Licensed retailers must pay taxes, licensing fees, and regulatory compliance costs, while illegal sellers operate outside those requirements. Because of this, illegal operators are often able to sell cannabis products at significantly lower prices. They may also distribute products outside regulated supply chains and bypass required testing and labeling standards that are designed to protect consumers.

Studies by the RAND Drug Policy Research Center indicate that illicit cannabis markets often persist in jurisdictions where legal retail supply is limited, as illegal operators attempt to meet demand for cheaper products that avoid regulation. These dynamics are present in Covina and surrounding communities. The Covina Police Department has already encountered examples of illegal cannabis activity occurring in unexpected locations. In one case, an illegal dispensary was discovered operating out of a lawn mower repair shop. Officers have also investigated residential grow houses that were cultivating cannabis outside of the City’s regulatory framework. These illegal operations present risks that extend beyond cannabis sales. Illegal grow houses often involve unsafe electrical systems, fire hazards, and environmental concerns. Law enforcement officials have also raised concerns that some illegal cannabis activity may involve organized criminal groups. In certain cases, investigators have observed signs of gang-related involvement in controlling illegal operations. Locations suspected of

illegal cannabis activity may also attract other criminal behavior, including theft, robbery, and the presence of other illicit drugs that are unrelated to cannabis.

Businesses or properties connected to illegal cannabis activities can create broader community impacts that affect surrounding neighborhoods and legitimate businesses. Illegal cannabis markets also increase the risk of youth access to cannabis products. Licensed cannabis retailers are required to verify identification and follow strict sales regulations. Illegal sellers do not follow those safeguards.

Local officials have reported situations in which youth were able to obtain cannabis through illegal sources because the products were cheaper and easier to access than those sold through licensed retailers. Schools within Covina sometimes encounter situations where students are suspected of possessing cannabis products. When that occurs, school staff must often contact the Covina Police Department to respond and investigate
The City currently does not have a dedicated enforcement unit focused specifically on cannabis-related investigations and compliance monitoring. Officers must address these issues alongside many other public safety priorities. The City also lacks specialized analytical tools that could help track cannabisrelated incidents and identify patterns in illegal activity. Without dedicated resources, it is difficult to conduct proactive inspections, targeted enforcement operations, and community outreach. This is the reason grant funding through the Proposition 64 Public Health and Safety Grant Program will allow Covina to strengthen its ability to address these challenges. The grant funding will be used to provide the personnel, technology, and training needed to investigate illegal cannabis operations, improve compliance oversight, protect youth from unregulated cannabis products, and maintain a safe and accountable cannabis marketplace within the City.

Through the Proposition 64 grant award, the Covina Police Department will implement a targeted enforcement and prevention initiative to disrupt illegal cannabis activity while addressing associated public health risks particularly among youth under age 21. Grant funds will establish two Community Impact Team (CIT) police officers, one Community Service Specialist, and one Neighborhood Preservation Officer (NPO). CIT officers will conduct compliance inspections, investigate illicit dispensaries and unlicensed grow sites, and execute enforcement actions addressing illegal sales, public consumption, cannabis impaired driving, and burglary incidents, including buy-bust operations, warrant service, minor decoy, and shoulder-tap operations targeting illegal sales to minors. The Community Service Specialist (CSS) will support data collection, trend analysis, and public communications to guide strategic deployment of enforcement resources. The NPO will conduct routine and complaint-driven site inspections of permitted dispensaries to ensure adherence to municipal codes, zoning regulations, and operational conditions.

High-risk operational capacity will expand through a Drone First Responder (DFR) program providing rapid aerial response during robberies, burglaries, and enforcement operations, and Covina’s first BearCat armored vehicle for officer safety and rescue capability during high-risk incidents to ensure the safety of the community. The grant will also support acquisition and outfitting of four enforcement vehicles (a Toyota Camry (undercover), Chevrolet Colorado (NPO), a Chevrolet Silverado (CIT patrol), and the Lenco BearCat) to support patrol investigations, and compliance inspections. Across all activities, the project conducts 150 compliance inspections, 25-40 enforcement operations, and 12-18 youth engagement sessions annually, serving Covina residents with a primary focus on youth under age 21 and neighborhoods disproportionately impacted by illicit cannabis activity.

FISCAL IMPACT:

This Prop 64 Grant for $4,449,833 is a five-year grant with no matching funds needed. This grant has no negative fiscal impact and is fully reimbursable. For Fiscal Year 2026-27 the cost will be $1,812,393 of the total grant which includes the first-year cost of the two Community Impact Team Officers, one

Community Service Specialist and one Neighborhood Preservation Officer along with the purchase cost of all vehicles, equipment and training needed to get the programs off the ground. In the fiscal years to follow, the remaining $2,637,440 will be budgeted accordingly until the grant ends in fiscal year FY 2030-31
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

ATTACHMENT A Page 381 of 1097

ATTACHMENT B
RESOLUTION CC 2026-82

A RESOLUTION OF THE CITY OF COVINA, COUNTY OF LOS

ANGELES, STATE OF CALIFORNIA, ACCEPTING GRANT FUNDING
FROM THE CALIFORNIA PROPOSITION 64 PUBLIC HEALTH AND
SAFETY GRANT PROGRAM IN THE AMOUNT OF $4,449,833 AND
INCREASE THE POLICE DEPARTMENT FY 2026-27 BUDGET
REVENUE AND EXPENDITURE AMOUNTS BY $1,812,393
WHEREAS, the City of Covina is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (“City”); and WHEREAS, the reallocation of appropriations may be made by the City Manager, amendments (increases/decreases) to the Budget shall be by approval and Resolution of the City Council.

WHEREAS, the City of Covina was awarded funding in the amount of $4,449,833 from the State Proposition 64 Public Health and Safety Grant Program for the enforcement of laws associated with cannabis sales; and WHEREAS, accepting this award will increase the Police Department’s revenue account for FY 2026-27 by $1,812,393 and appropriation account by the same amount; and
WHEREAS, in the fiscal years to follow, the remaining $2,637,440 if the grant will be budgeted accordingly until the grant ends in fiscal year FY 2030-31.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Amend the fiscal year 2026-2027 Police Department Budget as follows:

Revenue Account: 2230-1130-42190-PRP64 $1,812,393

Appropriation Account: 2230-1130-50010-PRP64 $445,120
2230-1120-50010-PRP64 $110,240
2230-4760-50010-PRP64 $104,000
2230-1130-55900-PRP64 $500,000
2230-4760-55550-PRP64 $45,000
2230-PT04-55550-PRP64 $392,096
2230-1130-55550-PRP64 $102,137
2230-1130-55550-PRP64 $52,000
2230-1440-53200-PRP64 $37,375
2230-1440-53200-PRP64 $24,425
SECTION 2. The City Clerk shall certify to the passage and adoption of this

Resolution CC 2026-82 Page 2 of 2
resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 21st day of July, 2026.

City of Covina, California
BY:

HECTOR DELGADO, Mayor
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy Clerk of the City of Covina, do hereby certify that Resolution CC 2026-82 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 21st day of July, 2026, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
_____________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 15
Meeting: July 21, 2026
Title: Amendment No. 2 to the Memorandum of Agreement between the City of Covina and San Gabriel Valley Council of Governments (SGVCOG) for the East San Gabriel Valley Sustainable Multimodal Improvements Project Presented by: Rafael M. Fajardo, Director of Public Works/City Engineer Recommendation: Authorize the City Manager to execute Amendment No. 2 to the Memorandum of Agreement between the City of Covina and San Gabriel Valley Council of Governments (SGVCOG) for the East San Gabriel Valley Sustainable Multimodal Improvements Project for additional consulting services, increase SGVCOG total contribution to $3,734,362, and increase City’s local contribution match to a total amount of $117,427.

EXECUTIVE SUMMARY/BACKGROUND:

On November 20, 2023, the City of Covina and the San Gabriel Valley Council of Governments (SGVCOG) entered into a Memorandum of Agreement (MOA) for the completion of the East San Gabriel Valley Sustainable Multimodal Improvements Project (SMIP) Phase I. Approved as part of a Measure M Multi-Year Subregional Program (MSP) application with the Los Angeles County Metropolitan Transportation Authority (LACMTA), the goal of the SMIP is to provide First/Last Mile connections, improve active transport, and enhance bus system infrastructure throughout the East San Gabriel Valley. Approximately $14 million in MSP Cycle 2 funds, in conjunction with local city funds from partnering municipalities, are allocated to the SGVCOG for the completion of the SMIP.

On May 6, 2025, City Council approved Amendment No. 1 to the MOA with SGVGOG to include the Fiscal Year 2025 Bus Shelter Installation Project as part of the Glendora & Grand Avenue Complete Streets Project and establish funding in the amount of $150,000 in MSP Bus System Improvement Program (BSIP) sub-funds. As a result, six (6) bus shelters were installed along Grand Avenue and Glendora Avenue in late 2025.

In continuation of the SMIP Phase I, City staff is proposing the installation of 2,600 linear feet of Class II bike lanes along Grand Avenue and Glendora Avenue. The project remains in the early phases of design and as such, City staff recommends approval and authorization of Amendment No. 2 to the MOA to include PS&E services, increase SGVCOG’s contribution to $3,734,362, and increase the City’s total project contribution match to $117,427 (Attachment A).

DISCUSSION:

The East San Gabriel Sustainable Multimodal Improvements Project (SMIP) Phase I Project within the City of Covina is dedicated to the Glendora Avenue and Grand Avenue Complete Streets Project. This project includes transit enhancements such as bike lane installations, signage, traffic signal coordination, and ADA compliance upgrades along Grand Avenue, Wingate Park and Glendora Avenue. No traffic lane will be removed due to this improvement.

In May 2025, Amendment No. 1 to the MOA between the City and SGVCOG allocated $970,000 of MSP Cycle 2 Active Transportation Program (ATP) Subfunds and $150,000 in MSP Cycle 2 BSIP

Subfunds toward SMIP Phase I. Amendment No. 1 likewise established a City contribution of $4,500 for bus shelter installation along Grand Avenue and Glendora Avenue, subsequently paid from Proposition A funding upon project completion in November 2025.

As an additional component of SMIP Phase I Complete Streets Project, the City and SGVCOG are in design phase for the Glendora Avenue and Grand Avenue bike lane installation. The project scope includes the installation of Class II bike lanes on Grand Avenue from Arrow Highway to Walnut Creek Wash (southern city limits) and Glendora Avenue from Arrow Highway to Badillo Street. Still in its early stages of PS&E, the existing conditions, community response, and parking supply along Grand Avenue and Glendora Avenue are at the forefront of consideration and under evaluation with the help of SGVCOG.

Furthermore, SGVCOG has now successfully secured an additional $1,904,362 in MSP Cycle 3 ATP funds and an additional $710,000 in federal Congestion Mitigation and Air Quality (CMAQ) funds. These increases, along with the original $150,000 in BSIP and $970,000 in MSP Cycle 2 funds, increases their total funding allocation to $3,734,362. The City’s local match for Phase I likewise reflects an increase of $112,927 for consultant services, including community outreach and PS&E, bringing the City’s total allocation to $117,427. In accordance with Amendment No. 2, payment in the amount of $12,927 from the City’s contribution for consulting services will be due to SGVCOG within thirty (30) calendar days of the effective date. The remaining $100,000 local funding contribution is scheduled to be paid to SGVCOG by the second quarter of Fiscal Year 2026-2027 for construction once the City proceeds with approval and installation of the project’s final design elements.

FISCAL IMPACT:

Resolution CC 2026-76 allocates $12,927 in available Transportation Development Act Article 3 (TDA3) funds for the Grand Avenue and Glendora Avenue Complete Streets Project (Attachment B) GL account 2407-2200-55315. Funding for any potential construction will be allocated and presented to the City Council at the time of contract award.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

The project has been reviewed for compliance with the California Environmental Quality Act (CEQA) and is exempt per Section 15061 (b) (3). The project is covered by the General Rule that CEQA only applies to projects that have the potential for causing a significant effect on the environment.

Respectfully submitted,

FTIP #LASMIP103 Memorandum of Agreement – Amendment No. 2 1 SECOND AMENDMENT TO MEMORANDUM OF AGREEMENT

EAST SAN GABRIEL VALLEY SUSTAINABLE MULTIMODAL IMPROVEMENTS

PROJECT
This Amendment No. 2 to the Memorandum of Agreement (“MOA”) is by and between the City of Covina, hereinafter referred to as “CITY” and the San Gabriel Valley Council of Governments (“SGVCOG”) to be effective as of the date signed by both Parties. City and SGVCOG are sometimes referred to hereinafter individually as a “Party” and collectively as the “PARTIES”.

RECITALS:

A. WHEREAS, the PARTIES entered into that certain MOA, dated November 20, 2023 (the “Original Agreement”), which MOA provides for completion of the East San Gabriel Valley Sustainable Multimodal Improvements Project (“SMIP) Phase 1 in the CITY, as described in Exhibit “A,” (referred to herein as the “Glendora Avenue and Grand Avenue Complete Streets Project” or as the “PROJECT”); and
B. WHEREAS, the PARTIES executed Amendment No. 1 on May 22, 2025 to the MOA for the amended Scope of Work and additional funding contribution of $4,500.00 by the CITY for the Glendora Avenue and Grand Avenue Complete Streets Project, specifically for CITY’s procurement and installation of its bus shelters; and
C. WHEREAS, the PARTIES desire to amend the MOA for the Scope of Work and budget for funding to be contributed by the CITY, for additional grant funds to be allocated by the SGVCOG for the CITY’S PROJECT’s Phase 1 Work as shown in the attached Exhibits “A” and “B”, and additional consultant design services in the amount of $12,927 as shown in attached Exhibit “C”; and
D. WHEREAS, the CITY shall allocate an additional $112,927.00 in local City funds for the Phase 1 Work, amending the CITY’s total local funding contribution from Four Thousand Five Hundred Dollars ($4,500.00) to One Hundred Seventeen Thousand Four Hundred Twenty-Seven Dollars ($117,427.00) (“CITY’s Funding Allocation”) for the CITY’s PROJECT’s Phase 1 Work as shown in the attached Exhibits “A” and “B”; and
E. WHEREAS, the SGVCOG secured an additional $1,904,362 in MSP Cycle 3 ATP subfunds, which amends the total MSP ATP and BSIP subfunds to $3,024,362.00 for the CITY’s PROJECT’s Phase 1 Work as shown in the attached Exhibits “A” and “B”; and F. WHEREAS, the SGVCOG secured an additional $710,000.00 in federal Congestion Mitigation and Air Quality Improvement Program (CMAQ) grant funds for the CITY’s PROJECT’s Phase 1 Work as shown in the attached Exhibits “A” and “B”; and G. WHEREAS, the SGVCOG’s total funding commitment for the SMIP Phase 1 Work shall not exceed the combined MSP ATP and BSIP subfunds and CMAQ grant funds totaling Three

ATTACHMENT A
FTIP #LASMIP103 Memorandum of Agreement – Amendment No. 2 2 H. Million Seven Hundred Thirty-Four Thousand Three Hundred Sixty-Two Dollars ($3,734,362.00) (“SGVCOG’s Funding Allocation”); and
I. WHEREAS, the PARTIES desire to enter into this Amendment No. 2 to the Agreement to set forth the PARTIES: 1) Scope of Work for additional consultant design services; 2) Funding Obligations to pay for the completion of project approval and environmental documentation (“PA/ED”), final plans, specifications, and estimate (“PS&E”), right-of-way, and construction; and 3) to specify the terms and conditions under which the Glendora Avenue and Grand Avenue Complete Streets Project is to be engineered, constructed, financed, and owned as provided herein; and J. WHEREAS, the PARTIES desire to amend the Original Agreement and Amendment No. 1 only as expressly set forth herein, and except as specifically amended by this Amendment No. 2, Amendment No. 1 and the Original Agreement shall remain in full force and effect. In the event of any conflict between this Amendment No. 2, Amendment No. 1, and the Original Agreement, this Amendment No. 2 shall control.

AGREEMENT
Now, therefore, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties hereby agree as follows:

1. Revised Scope of Work. The Scope of Work for City of Covina SMIP Phase 1 to the MOA, shall be deleted and replaced in its entirety with the following: Exhibit "A" attached hereto and incorporated herein by this reference.

The amended Scope of Work includes additional consultant services, per the CITY’s request for:
1) Community engagement and outreach services.

Payment terms for this additional consultant service are described in Section 3 below.

2. Revised Funding Allocation. The PARTIES have allocated various funding sources for the PROJECT. The Phase 1 Work MSP Funding Allocation, Exhibit “C” and the Phase 1 Funding and Expenditure Plans, Exhibit “D” to the MOA, shall be deleted and replaced in their entirety with the Phase 1 Project Funding Allocation in Exhibit “B" attached hereto and incorporated herein by this reference.
a. The SGVCOG shall contribute the SGVCOG’s total Funding Allocation not to exceed Three Million Seven Hundred Thirty-Four Thousand Three Hundred Sixty-Two Dollars ($3,734,362.00), consisting of $1,120,000 in MSP Cycle 2, $1,904,362.00 in MSP Cycle 3, and $710,000 in CMAQ funds toward the eligible costs of the Project’s Phase 1 Work. b. Section III(A), SGVCOG Responsibilities, is hereby amended to a subsection III(A)(9), as follows:

FTIP #LASMIP103 Memorandum of Agreement – Amendment No. 2 3 i. SGVCOG’s funding obligation is limited strictly to available, authorized, programmed, and reimbursable Funding Sources. SGVCOG shall have no obligation to advance, advertise, award, or proceed with construction unless all required funding approvals, obligation deadlines, expenditure deadlines, and reimbursement conditions are satisfied.
ii. SGVCOG shall have no obligation to fund cost overruns except to the extent caused by SGVCOG’s sole negligence or willful misconduct.
c. The CITY shall contribute to SGVCOG the CITY’s Funding Allocation in an amount not to exceed One Hundred Seventeen Thousand Four Hundred Twenty-Seven Dollars ($117,427.00) for the Project, as shown in the attached Exhibits “A” and “B”. i. CITY shall contribute an additional $12,927.00, for additional scope items as described in Section 1 above and as shown in Exhibit “A”, Exhibit “B”, and Exhibit “C”.

3. Section III(C), Cost Responsibilities of Parties, is hereby amended to add a subsection III(C)(7), as follows:
a. Limitation on CITY Contribution. CITY’s base financial contribution under this Agreement shall not exceed $117,427.00, except for costs arising from additional CITY-requested changes, betterments, utility obligations, delays, ineligible costs, or other costs expressly assigned to CITY under this Agreement. CITY shall not be responsible for general Projectwide cost overruns unrelated to the Project unless CITY agrees in writing b. Payments. Within thirty (30) calendar days of the effective date, CITY shall pay to SGVCOG Twelve Thousand Nine Hundred Twenty-Seven Dollars ($12,927.00) for the change-order to the existing Task Order with SGVCOG’s consultant for Plans, Specifications, and Estimate (PS&E).
c. CITY shall also provide its local funding contributions towards the PROJECT and shall pay the SGVCOG the funding that has been allocated by the CITY per the programmed funding years, as shown in Exhibit “B”.
d. SGVCOG shall have no obligation to award, issue Notice-to-Proceed with consultant amendments, or proceed with construction of the Project until CITY’s contribution is received.

4. Sufficiency of Funding Sources. Section III(C), Cost Responsibilities of Parties, is hereby amended to add a subsection III(C)(12), as follows:
a. SGVCOG shall have no obligation to advertise, award, issue notice to proceed, incur construction costs, or continue work unless sufficient funding has been secured and all applicable funding approvals, obligations, authorizations, and reimbursement eligibility requirements are in place.

FTIP #LASMIP103 Memorandum of Agreement – Amendment No. 2 4 b. Any loss, de-obligation, lapse, repayment, audit disallowance, reimbursement denial, or ineligible cost caused by CITY action, inaction, requested scope, delay, betterment, or failure to comply with Funding Source requirements shall be the responsibility of CITY.

5. Integration. This Second Amendment and all attachments hereto integrate all of the terms and conditions mentioned herein and supersede all negotiations with respect hereto. This Second Amendment amends, as set forth herein, the MOA and Amendment No. 1 to the MOA and except as specifically amended hereby, the MOA shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this Second Amendment and the terms and provisions of the MOA or First Amendment, the terms and provisions of this Second Amendment shall control.
[SIGNATURE PAGE FOLLOWS]

FTIP #LASMIP103 Memorandum of Agreement – Amendment No. 2 5 In witness whereof, the Parties have caused the Amendment No. 2 to the MOA on the date of last execution by the Parties.

CITY OF COVINA
By: ___________________________
Chris Marcarello
City Manager
Date: __________________________
APPROVED AS TO FORM:
_______________________________
Kevin G. Ennis City Attorney

SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS
By: ____________________________
Marisa Creter
Executive Director
Date: __________________________
APPROVED AS TO FORM:
_______________________________
Cassie E. Trapesonian
General Counsel

FTIP #LASMIP103 Memorandum of Agreement – Amendment No. 2 1 EXHIBIT A

EAST SAN GABRIEL VALLEY

SUSTAINABLE MULTIMODAL IMPROVEMENT PROJECT (SMIP)
Scope of Work
City of Covina SMIP Phase 1
City of Covina
Glendora Avenue & Grand Avenue Complete Streets Project Covina SMIP Phase 1 Project Description
The City of Covina’s SMIP Phase 1 Project - Glendora Avenue & Grand Avenue Complete Streets Project includes completing Project Approval and Environmental Documentation (PA&ED) (for Glendora Avenue) and Plans, Specifications, and Estimates (PS&E) (for Grand Avenue) for approximately 4.06 miles of Class II bike lanes, signage, bike stations, traffic signal coordination, and ADA compliance upgrades and appurtenances on Grand Avenue, Wingate Park, and Glendora Avenue. The City’s Glendora Avenue & Grand Avenue Complete Streets Project also includes constructing and installing bus shelter renovation improvements along Grand Avenue and Glendora Avenue.

Glendora Avenue currently has two existing travel lanes in each direction with a center stripe and dedicated left-turn lanes at most arterial and some minor intersections. This roadway also has a striped and signed bike lane, although it has substandard widths along some segments. On-street parking is currently allowed in the bike lane, which is not a standard design. Average daily traffic (ADT) volumes are relatively low for an arterial roadway. This project proposes reconfiguring the existing roadway to narrow the existing northbound and southbound travel lanes from 12 to 11 feet and reduction of on-street parking to accommodate a new 12,250 linear feet of five-to-six-feet wide bike Class II bike lanes in each direction.

Grand Avenue currently has two lanes in each direction with a center left-turn lane or raised median. ADT volumes are moderate-to-high for this arterial roadway. The curb lane is rather wide and will be reconfigured to accommodate both on-street parking (where feasible and where it is not currently prohibited) and approximately 21,120 linear feet of Class II bike lanes on both sides of Grand Avenue.

FTIP #LASMIP103 Memorandum of Agreement – Amendment No. 2 2 Kahler Russell (Wingate) Park is a 14.45-acre multipurpose recreational facility located in the City of Covina. Wingate Park is a large park spanning across a half mile distance with amenities such as two large grassy fields, two parking lots, tennis courts, hockey rink, baseball fields, basketball courts, playground, walking trail and restroom facilities.

Within Wingate Park, there is a 30 feet wide walking trail that is approximately one half-mile in length and located adjacent to the natural Charter Oak Creek along the southerly property line, oriented westerly and easterly from Grand Avenue to Glendora Avenue. The walking trail is composed of decomposed granite and is currently in poor condition due to heavy use.

The City of Covina is proposing the installation of a 2,600 linear feet Class II bike lane along the walking trail that will connect Grand Avenue with Glendora Avenue.

Amended improvements include additional consultant services for the following City requested betterments:
1) Community engagement and outreach services.

CITY shall pay One Hundred (100%) Percent of the Project engineering, construction, and administration and project management costs for these CITY requested betterments and a separate agreement shall be executed defining the terms and conditions under which betterment is to be engineered, constructed, financed, operated, and maintained.

Covina SMIP Phase 1 Project Limits/Area & Location Maps The City of Covina’s SMIP Phase 1 Project is located along Grand Avenue, along the walking trail inside Wingate Park, and along Glendora Avenue in the City of Covina. For the Grand Avenue segment, the project limits are between Arrow Highway to the north and Walnut Creek Channel to the south. For the Wingate Park walking trail segment, the project limits are between Grand Avenue and Glendora Avenue. For the Glendora Avenue segment, the project limits are between Arrow Highway to the north and Badillo Street to the south.

FTIP #LASMIP103 Memorandum of Agreement – Amendment No. 2 3 Kahler Russell (Wingate) Park Trail
Covina SMIP Phase 1 Project – Bus Shelter Design
The City’s Glendora Avenue & Grand Avenue Complete Streets Project component which is funded through MSP Cycle 2 Bus System Improvement Program subfunds includes constructing bus shelter renovation improvements along Grand Avenue and Glendora Avenue, as detailed in this section of the MOA.

FTIP #LASMIP103 Memorandum of Agreement – Amendment No. 2 4 In an effort to better protect transit patrons from the elements and improve lighting features within bus stop areas, the City of Covina will be installing six (6) new bus shelters that provide shade and include solar lighting at existing Foothill Transit bus stops located along Grand Avenue and Glendora Avenue that are already outfitted with benches and trash receptacles.

The following bus stop locations proposed for new bus shelter installations as part of this Project are as follows:

1. Grand Avenue/Arrow Highway (southeast corner), northbound

2. Grand Avenue/Covina Boulevard (northeast corner), northbound

3. Glendora Avenue/Cypress Street (northwest corner), northbound

4. Glendora Avenue/Cypress Street (southeast corner), southbound

5. Glendora Avenue/Ruddock Street (southeast corner), northbound

6. Glendora Avenue/Ruddock Street (southwest corner), southbound The City of Covina has completed design efforts for the proposed enhanced bus shelters. The City’s design and specifications for the new enhanced bus shelter are shown below:

Covina SMIP Phase 1 Project – Bus Shelter Design Specifications

FTIP #LASMIP103 Memorandum of Agreement – Amendment No. 2 5 Covina SMIP Phase 1 Project Limits/Area & Location Map The City of Covina’s SMIP Phase 1 Project is located at six street intersections along Grand Avenue and Glendora Avenue, in the City of Covina. The Project Location Maps shown below depict the proposed locations for bus shelter renovations in red circles. For the bus shelter renovations on Grand Avenue, the project limits are between Arrow Highway to the north and Wingate Street to the south. For the bus shelters along Glendora Avenue, the project limits are between Cypress Street to the north and Ruddock Street to the south.

FTIP #LASMIP103 Memorandum of Agreement – Amendment No. 2 6 Covina SMIP Phase 1 Estimated Project Costs & Project Funding/Budget The total cost estimate for the City’s SMIP Phase 1 Project is $3,851,789. Currently secured funding totals $3,851,789, consisting of: $970,000 in Measure M Multi-Year Subregional Program (MSP) Cycle 2 and $1,904,362 in MSP Cycle 3 Active Transportation Program (ATP) subfunds, $150,000 in MSP Cycle 2 Bus System Improvement Program (BSIP) subfunds, and $710,000 in federal Congestion Mitigation and Air Quality (CMAQ) grant funds, which comprises $3,734,362 in secured funds administered by the SGVCOG; and $117,427 in local funding contributions by the City to complete Project Approval and Environmental Documentation (PA&ED), Plans, Specifications, and Estimates (PS&E), and construction to implement the Project. Final construction costs will be confirmed upon completion of PS&E.

SGVCOG shall have no obligation to proceed with construction unless sufficient funding is secured and all applicable Funding Source requirements are satisfied. Details for the secured funding for the Project are shown in Exhibit B.

Covina SMIP Phase 1 Milestone Project Schedule
Glendora Avenue / Grand Avenue / Wingate Park
Current Project Status: Design Phase - currently in 90 percent design.

Community outreach completed.

Covina SMIP Phase 1 Glendora/Grand/Wingate Park Milestone Schedule Project Milestones / Phases Start Date End Date Duration (Months) PA&ED July 15, 2026 September 15, 2026 4
PS&E May 1, 2024 October 1, 2026 29
ROW (if applicable) n/a n/a
CON (if applicable) February 1, 2027 December 1, 2027 10 CLOSEOUT March 1, 2028 July 1, 2028 4

FTIP #: LASMIP103
Subregion ID: SG

FTIP #LASMIP103 Memorandum of Agreement – Amendment No. 2 7 Bus Shelters
Current Project Status: Construction and installation of bus shelters completed.

Project close-out in-progress.

Covina SMIP Phase 1 Bus Shelters Milestone Schedule
Project Milestones / Phases Start Date End Date Duration (Months) PA&ED n/a n/a
PS&E n/a n/a
ROW (if applicable) n/a n/a
CON January 1, 2025 December 31, 2025 12
CLOSEOUT May 1, 2026 July 31, 2026 3

FTIP #LASMIP103 Memorandum of Agreement – Amendment No. 2 1 EXHIBIT B

CITY OF COVINA

EAST SAN GABRIEL VALLEY SUSTAINABLE MULTIMODAL IMPROVEMENT PROJECT (SMIP) Phase 1 Project Funding Allocation
Glendora Avenue & Grand Avenue Complete Streets Project Project Name Source of Funds Phase
Responsible
Funding
Party Amount
Funding
Programming
Glendora Avenue & Grand Avenue Complete Streets Project City Funds PS&E
(Outreach) Covina $12,927 FY25/26
City Funds Construction
(Bus Shelters) Covina $4,500 FY24/25
City Funds Construction Covina $100,000 FY26/27
Measure M MSP Cycle
2 (ATP Subfund) PS&E SGVCOG $605,948 FY22/23 to
FY25/26
Measure M MSP Cycle
2 (ATP Subfund) Construction SGVCOG $364,052 FY26/27
Measure M MSP Cycle
2 (BSIP Subfund)
Construction
(Bus Shelters) SGVCOG $150,000 FY23/24 & FY24/25
Measure M MSP Cycle
3 (ATP Subfund) Construction SGVCOG $1,904,362 FY26/27
Congestion
Management & Air
Quality (CMAQ)
Construction SGVCOG $710,000 FY26/27
Subtotal City Contribution $117,427
Subtotal SGVCOG Contribution $3,734,362
TOTAL SECURED FUNDING $3,851,789

EXHIBIT C

CONSULTANT TASK ORDER AMENDMENT

AGREEMENT NO. 23-18 Task Order No. 1 Amendment No. 2
Environmental & Design Services for the City of Covina SMIP Project Page 1

EXHIBIT C

CONSULTANT TASK ORDER AMENDMENT

ADDITIONAL SCOPE OF SERVICES
Community Engagement and Outreach Services
As part of the Glendora Avenue/Grand Avenue Sustainable Multimodal Improvement Project (Covina SMIP), HR Green assessed the existing Grand Avenue street section, from Arrow Highway to East Walnut Creek Road, and prepared a report detailing our findings and recommendations for on-street parking along the corridor. Our report provides alternatives on how to safely provide sustainable multi-modal improvements along Grand Avenue and ultimately provides recommendations based on observed and assessed on-street parking needs.

The proposed improvements requires the City to consider elimination of on-street parking on some segments of the studied corridor. As such, community engagement is fundamental for the success of this project. When working with the community, our team will focus on the following:
 Evaluating the community’s inclination – understanding the community’s will and its tolerance for proposed changes.
 Understanding options and possibilities – we’re able to communicate different scenarios and their implications.
 Enabling not only residential but also ensure commercial constituencies’ parking needs.
 Addressing the community’s concerns with potential impacts.  Communicating how the proposed improvements align with the City’s overall goals.
 Highlighting the benefits to multi-modal transportation.

Additionally, the City has requested HR Green to prepare an on-street parking assessment for Glendora Avenue from Arrow Highway to Badillo Street. The report will look into parking and bicycle configuration provided two roadway sections: four-lane roadway (existing conditions, and two-lane roadway (alternative). The community engagement meeting will also present this information to the project stakeholders.

PROPOSED SCOPE
Based on HR Green’s previous meetings on this project, we believe the following tasks and scope to be necessary:

AGREEMENT NO. 23-18 Task Order No. 1 Amendment No. 2
Environmental & Design Services for the City of Covina SMIP Project Page 2 TASK 1 – PROJECT MANAGEMENT
Project management efforts will be towards invoicing and general coordination not directly part of the overall SMIP design project. The majority of time is expected to be direct efforts on subsequent tasks.

TASK 2.A – COMMUNITY MEETING

2.1A. NOTICES: HR Green will organize an in-person and virtual information meeting for the community. The meeting will be take place on a local place approved by the City, residents and business owners will be provided notice/invitation to the meeting 10 days prior to the set date. Our team will coordinate with City staff to publish invitation on the City’s website and social media as well. Notices will be provided in English and Spanish.

2.2A PRESENTATION: Informational meeting will be set up as a workshop, it will be planned for one (1)-hour, with a 15-minute presentation for background on the City’s projects and findings of the on-street parking assessment reports, followed by a 15- minute question period. The additional 30-minutes will be open-house for the in-person attendees. Proposed HR Green staff will be able to provide project background, technical information, and respond to questions in English and Spanish.

Deliverables:
• Notices to community for in-person (English/Spanish)
• One community meeting to present project and gather feedback TASK 2.B – ADDITIONAL PUBLIC MEETING
In the event that the community engagement demands a follow-up engagement meeting, HR Green is providing an optional second meeting option. The NOTICES and PRESENTATION are foreseen to be the same as the first meeting, additional information on the presentation may be provided per City’s request and as a response to the general public concerns.

2.1B NOTICES: HR Green will organize an in-person and virtual information meeting for the community. The meeting will be take place on a local place approved by the City, residents and business owners will be provided notice/invitation to the meeting 10 days prior to the set date. Our team will coordinate with City staff to publish invitation on the City’s website and social media as well. Notices will be provided in English and Spanish.

2.2B PRESENTATION: Informational meeting will be set up as a workshop, it will be planned for 1-hour, with a 15 minute presentation for background on the City’s projects and findings of the on-street parking assessment reports, followed by a 15 minute question period. The additional 30 minutes will be open-house for the in-person attendees. Proposed HR Green staff will be able to provide project background, technical information, and respond to questions in English and Spanish.

AGREEMENT NO. 23-18 Task Order No. 1 Amendment No. 2
Environmental & Design Services for the City of Covina SMIP Project Page 3

KEY STAFF
HR Green’s key personnel provide a combination of local knowledge, successful track record, and technical thought leadership to proactively meet and/or exceed your needs.

Our proposed team will be lead by Carolina Fernandez, as the Project Manager and Community Outreach Lead, providing valuable project and on-street parking assessment background.

Our Engineer Design Lead is Ben White, may be available remotely for project design specific questions.

Our supporting staff will include an Associate Engineer, Lillyanna Diaz, an engineer with community development and transportation background; and Crystal Solis, a bilingual technician with community outreach experience.

All our proposed on-site staff are bilingual (Spanish/English), see brief experience synopsis below for primary onsite staff.

CAROLINA FERNANDEZ, EIT | Project Manager/ Community Outreach Lead Education | Registration
Bachelor of Science, Civil Engineering | Engineer-in-Training, CA #156004 Carolina has more than 10 years of experience providing comprehensive Public Works and Land Development support to public agencies. Among her relevant experience, she has been led community engagement as part of her project management of capital improvement projects involving sidewalk improvements (SR2S) and road widening. She has also represented the Public Works/Engineering at project workshops for new development, engaging with the general public, contractors, designers, Council, and other project stakeholders. She is bilingual (Spanish/English) and has represented engineering in Planning Commission, City Council, and other public outreach meetings.

LILLYANNA DIAZ, EIT | Associate Engineer/ Community Engagement Staff Education | Registration
Bachelor of Science, Civil Engineering | Engineer-in-Training, CA #172737 Lillyanna is a bilingual (English and Spanish) engineer-in-training with experience in transportation engineering, grant application preparation, development review, construction plan review, and office engineering support for municipalities, including the Cities of Moreno Valley, Jurupa Valley, Rancho Cucamonga, and Hemet. She is knowledgeable in state law, standards, and manuals, such as the California Vehicle Code, Caltrans Highway Design Manual, California Manual on Uniform Traffic Devices (MUTCD), Caltrans Specifications, and Senate Bill 743. Her experience includes providing support services to municipalities by meeting with Developers to assist them in the review process and representing cities’ staff at public hearings.

AGREEMENT NO. 23-18 Task Order No. 2 Amendment No. 2
Environmental & Design Services for the City of Covina SMIP Project Page 4

PROPOSED FEE
HR Green proposed to provide these services for a not-to-exceed fee of $12,927 (Twelve Thousand Nine Hundred Twenty-Seven Dollars), in accordance with our schedule broken down on the attached sheet and per our accepted billing rate schedule and reimbursable expenses. Workshop exhibit boards and presentation material to be used by HR Green team is not included and will be billed at cost plus 10%. Mileage has been estimated for proposal purposes but will be billed per the reimbursement rate established by the IRS. Notices production and mailing has been estimated based on 100 mailers, per coordination with the City, and is presented as an estimate only; final invoice would reflect actual cost plus 10%. visuals equipment (such as projector) cost is excluded.

AGREEMENT NO. 23-18 Task Order No. 1 Amendment No. 2
Environmental & Design Services for the City of Covina SMIP Project Page 1

ATTACHMENT B

AMENDMENT CONSULTANT COST PROPOSAL

AGREEMENT NO. 23-18 Task Order No. 1 Amendment No. 2
Environmental & Design Services for the City of Covina SMIP Project Page 1

ATTACHMENT C

AMENDMENT KEY STAFF & HOURLY RATES

NAME ROLE HOURLY RATE
Carolina Fernandez Project Manager $225
Ben White Design Lead Engineer $225
Lillyanna Diaz Associate Engineer $165
Steven Mascaro Junior Engineer $115
Crystal Solis Technician/Intern $90

AGREEMENT NO. 23-18 Task Order No. 1 Amendment No. 2
Environmental & Design Services for the City of Covina SMIP Project Page 1 ATTACHMENT A1

SCOPE OF SERVICES
TASK ORDER NO. 1
HR Green will provide services to complete the design of the City of Covina’s East San Gabriel Valley Sustainable Multimodal Improvement Project (SMIP) Glendora Avenue & Grand Avenue Complete Streets Project Improvements. The proposed improvements are as summarized:
 Glendora Avenue from Arrow Highway to Badillo St – Convert existing roadway to maintain existing travel and turn lanes, provide on-street parking and Class II bike lanes, and ramp improvements to meet ADA standards.

A topographic survey for Glendora Avenue will be performed.  Grand Avenue from Arrow Highway to Walnut Creek Channel - Convert existing roadway to maintain existing travel and turn lanes, on-street parking, Class II bike lanes, ramp improvements to meet ADA standards, addition of bike detection loops, and signal timing modification.

A parking assessment for Grand Avenue will be performed.  Kahler Russell (Wingate) Park – Construct one-half mile Class I bike lane adjacent to existing 30’ walking trail, which will connect Grand Avenue with Glendora Avenue.

A topographic survey for the design area will be performed.

TASK 1 – PROJECT MANAGEMENT AND COORDINATION
Upon receipt of the Notice to Proceed, a project kick-off meeting will be held to provide an opportunity for the HR Green design team and City Staff to discuss the goals of the City and the project requirements. Minutes of this and all subsequent meetings will be prepared documenting subjects discussed, decisions made, along with actions items and their responsible party.

Progress meetings will be held monthly (or another frequency as determined by City staff) to discuss design, compare cost estimates with available budgets, and to obtain City feedback/approval on progress made. Progress reports will be prepared monthly to update City staff throughout the design process. In addition, we will also coordinate with other affected stakeholders.

Deliverables:
 Meeting agendas/minutes
 Monthly progress reports
 Design schedule/schedule updates
 Invoicing
PHASE 2 – UTILITY COORDINATION
Since the proposed work is exclusively surface improvements, utility coordination is typically not necessary. However, since there is always the potential for utility conflicts, we recommend to conduct utility coordination. HR Green is a member of the USA Dig Alert design service, from

AGREEMENT NO. 23-18 Task Order No. 1 Amendment No. 2
Environmental & Design Services for the City of Covina SMIP Project Page 2 which we can download contact information to obtain plans of existing utilities within the project limits. If the City also maintains a list of utility contacts HR Green will combine that information with what is provided via Dig Alert to complete a comprehensive list of contacts.

HR Green will contact this list of potentially affected utilities early in the project using the City’s standard utility letter format. If the City does not have a preferred format, HR Green will provide a sample for the City’s review and approval. It is important to gather utility information as early as possible to complete the base mapping for the project. All utilities will be shown on the proposed improvement plans.

A total of three utility notification letters will be sent out through the course of the project:
▪ 1st Letter – Shortly after the Notice to Proceed is issued requesting utility information ▪ 2nd Letter – After the completion of the 60% plans to confirm proper location of existing facilities and serve as a “Notice to Prepare to Relocate” if deemed necessary ▪ 3rd Letter – After completion of 100% plans and serve as the “Notice to Relocate Immediately” if deemed necessary
Copies of all communication with the utility companies and the utility disposition matrix will be kept throughout the project and will be submitted to the City with each progress submittal.

Deliverables:
 Utility notification letters with necessary attachments  Copies of all utility correspondence
 Utility coordination matrix
TASK 3 – DATA COLLECTION AND TRAFFIC RECOMMENDATIONS
TASK 3.1 – SURVEY AND DATA ASSEMBLY
City staff has provided available as-built plans and topographic survey for Grand Avenue. HR Green will use provided surveys as base maps for our design. HR Green will arrange for a topographic and boundary survey to be completed for Glendora Avenue and existing trail at Wingate Park by Kelsoe & Associates, Inc. within the project limits.

TASK 3.2 – GRAND AVENUE ON-STREET PARKING AND TRAFFIC

RECOMMENDATIONS
HR Green will provide an on-street parking assessment along Grand Avenue project limits. Our traffic team will summarize findings in a memo and provide recommendations based on the collected data. Our team will evaluate location of existing bike detection loops at signalized intersections along Grand Avenue project limits and at the intersection of Glendora Avenue and Badillo Street. Recommendations will be made part of the improvement plans.

AGREEMENT NO. 23-18 Task Order No. 1 Amendment No. 2
Environmental & Design Services for the City of Covina SMIP Project Page 3 TASK 3.3 – FIELD RECONNAISSANCE
After compiling the basemap information provided by the City and the survey data obtained by our team, HR Green will perform a thorough field review to gain a good understanding of the existing conditions and verify the accuracy of the base maps. HR Green assumes the City provided basemaps show accurate depictions of the existing rights of-way. No additional effort is included for Grand Avenue or Wingate Park property research or boundary establishment. No additional effort is included for Wingate Park property boundary establishment, the scope of the topographic survey is limited to the existing trail and necessary adjacent portion of land alignment for new Class I bike path.

We will evaluate all existing curb ramps along the project route with a smart level and document the condition of the ramps in our field memo to the City. The intent of this memo is to provide the City with information on compliant vs. non-compliant ramps.

Deliverables:
 Topographic and boundary survey CAD file
 Traffic volumes
 Traffic calming and safety improvement memo
 CAD base plans
 Field evaluation memo
TASK 4 – CONCEPT DESIGN
TASK 4.1 – 30% CONCEPTUAL IMPROVEMENT PLANS AND COST ESTIMATE The conceptual improvement plans will show limits of improvements and horizontal layout of bikeways and ADA improvements on Glendora Avenue, Grand Avenue, and Wingate Park.

Alternatives will be provided for the bikeway improvements. ADA access ramps to be replaced shall reference either Caltrans or Standard Plans for Public Works Construction (SPPWC) and a detailed design will not be completed. These plans will not have construction notes and will be missing details and proposed profiles but will convey to the City the overall design and layout of the proposed improvements.

A high-level conceptual cost estimate will be provided to the City for each alternative to determine if the proposed improvements fall within the appropriated budget.

Deliverables:
 30% conceptual improvement plans
 30% conceptual opinion of probable construction cost
 Memo identifying additional right-of-way or easement areas to accommodate ADA ramp improvements

AGREEMENT NO. 23-18 Task Order No. 1 Amendment No. 2
Environmental & Design Services for the City of Covina SMIP Project Page 4 TASK 5 – ENVIRONMENTAL DOCUMENTATION
TASK 5.1 – CEQA
Based on the proposed improvements we are estimating the need for a CEQA Categorical Exemption. This will include the preparation of a detailed project description and finding that the project is exempt with a fair argument for the exemptions. Notices of the findings will be prepared and transmitted to the City for signature and submittal to the appropriate agencies for recordation.

TASK 5.3 – NEPA
The proposed project would qualify for a Categorical Exclusion (CE) under 23 CFR 771.117(c)(3) and 771.117(d)(1) of NEPA. In order to prepare the NEPA CE we will first prepare the Preliminary Environmental Study (PES). This will be prepared for Caltrans District 7 review. We will prepare and submit a draft Preliminary Environmental Study (PES) for the project to be reviewed by the City prior to submittal to Caltrans District 7 for review. This form is considered as a scoping document for the NEPA requirements from Caltrans Local Assistance. The PES Form will identify the recommended federal environmental documentation as a NEPA Categorical Exclusion; however, no technical studies, surveys, approvals, agency coordination, and permits are assumed to be required for the project.

Efforts include drafting a detailed project description of all project features, construction methodologies, and locations of equipment staging, creating project figures, providing a log of current site photographs, review of FTIP listing, obtaining and review of a Geotracker map of known hazardous waste sites within proximity to the project, obtaining and review of an official Federal Threatened and Endangered Species List from U.S. Fish and Wildlife Service, obtaining and review of a FEMA Firmette showing any mapped floodplains within the project area, and completing a Visual Impact Assessment Questionnaire.

The PES Checklist for Potential Environmental Effects and Required Technical Studies and Analyses will be completed and a brief explanation of how project complies, or will comply with, applicable federal statues will be provided for each Potential Environmental Effect from the checklist will be provided. It is assumed a cultural record search will not be needed to support the project’s Screened Undertaking for cultural resources and this fee and effort has not been included in the scope. We will also coordinate with Caltrans District 7 to aid the City in obtaining environmental clearance for the project.

It is assumed no technical studies will be required by Caltrans District 7 to support the NEPA Categorical Exclusion (NEPA CE) and technical studies have not been included with this scope.

However, Caltrans may require technical studies including a Natural Environment Study – Minimal Impacts to evaluate biological resource impacts due to the new trail within the Kahler Russell (Wingate) Park and potential for tree removal and/or nesting birds, a Hazardous Waste Initial Site Assessment Memorandum to evaluate potential hazardous wastes encountered during construction including any recommendations to protect construction workers, and a Section 4(f) Exception Memorandum due to temporary impacts within the park, which is considered a Section 4(f) resource, be prepared to support the NEPA CE; however, this technical analysis is not included

AGREEMENT NO. 23-18 Task Order No. 1 Amendment No. 2
Environmental & Design Services for the City of Covina SMIP Project Page 5 within the scope. It is assumed Caltrans District 7 will prepare the NEPA CE internally upon approval of the Preliminary Environmental Study (PES) and support to prepare the NEPA CE has not been included in this scope. The NEPA process will be completed upon obtaining Caltrans signature on the NEPA CE Determination Form.

Deliverables:
 CEQA categorical exemption
 Preliminary Environmental Study (PES)
TASK 6 –PLANS, SPECIFICATIONS AND ESTIMATE (60%, 90% AND FINAL) TASK 6.1 – IMPROVEMENT PLANS
After City approval of the conceptual plans and selection of bikeway alternatives, HR Green will proceed with the preparation of 60% plans. These plans will include all proposed improvements.

ADA access ramps to be replaced shall reference either Caltrans or the Standard Plans for Public Works Construction (SPPWC) with the exception of site-specific detailed ramp designs that may be required due to difficult grades, limited right-of-way, or presence of existing utility facilities difficult to relocate. Some construction notes may still need to be added, but the design will be substantially complete. The 60% plan set will be provided for City comments. After receiving comments on the 60% set we will move forward with the 90% design. This set will address any comments from the City on the 60% plans and will include all required notes and any additions or modifications to details. All final comments will then be addressed, and the final signed and sealed plan set will be provided for City approval and signatures.

The improvement plans will include the following sheets:
• Title sheet
• Index sheet
• Details and typical sections
• Demolition/Removal sheets
• Signing and striping sheets
TASK 6.2 – CONTRACT DOCUMENTS
HR Green will prepare draft contract documents using the City’s template and reference the Standard Specifications for Public Works Construction (SSPWC) for inclusion in the 90% and final submittal. Any comments from the City on the draft contract documents will be addressed and the final signed and sealed contract documents will be provided for City approval and signature.

TASK 6.3 – OPINION OF PROBABLE CONSTRUCTION COST
HR Green will prepare a preliminary cost estimate for inclusion in the 60% submittal. Any comments from the City will then be addressed and a 90% cost estimate will be provided for final comment. All final comments will then be addressed, and the final cost estimate will be provided.

AGREEMENT NO. 23-18 Task Order No. 1 Amendment No. 2
Environmental & Design Services for the City of Covina SMIP Project Page 6 Deliverables:
 60%, 90%, and final improvement plans
 90%, and final contract documents
 60%, 90%, and final cost estimates
Note: The Contract documents are generally prepared in accordance with the provisions of the Standard Specifications and Standard Plans for Public Works Construction (“Greenbook”); City of Covina standard construction agreement; “boiler plate” contract document; City standard plans; and Caltrans standard plans and specifications as appropriate.

TASK 7 – BIDDING ASSISTANCE AND CONSTRUCTION SUPPORT
HR Green will be available for any bid period assistance and to provide any clarification on the design plans during bidding, including the preparation of any addenda required. We will provide design clarification services, as necessary, during construction. Our team would be available to respond to any RFIs received from the contractor during construction, review submittals, shop drawings, change order requests, as well as performing site visits as required.

Our team will attend the pre-construction meeting with the contractor and City and prepare asbuilt record drawings based on the red line markups provided by the contractor at the completion of construction.

Deliverables:
 Addenda as required
 Questions responses during bidding
 Submittal and shop drawing reviews
 RFI responses
 Change order review
 Final as-built drawings

ATTACHMENT B
RESOLUTION CC 2026-76

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, AMENDING THE FISCAL YEAR 2026/2027 OPERATING BUDGET AND APPROPRIATE $12,927 FROM AVAILABLE TDA3 FUND – FUND BALANCE FOR USE TOWARDS THE GRAND AVENUE AND
GLENDORA AVENUE COMPLETE STREETS – GRAND AVENUE AND

GLENDORA AVNEUE BIKE LANES PROJECT
WHEREAS, the City of Covina is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (“City”); and WHEREAS, the Fiscal Year 2026-2027 Operating Budget & Capital Improvement Plan (CIP) was approved on May 5, 2026; and
WHEREAS, the approved Operating Budget and Capital Improvement Plan (CIP) is in accordance with all applicable ordinances of the City and all applicable statutes of the State; and
WHEREAS, the City of Covina wishes to amend the 2026/2027 Capital Improvement Program and appropriate $12,927 from available TDA3 Fund – Fund Balance for use towards the Grand Avenue and Glendora Avenue Complete Streets – Grand Avenue and Glendora Avenue Bike Lanes Project.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Amend the Fiscal Year 2026/2027 Operating Budget and appropriate $13,000 from available TDA3 Fund – Fund Balance for use towards the Grand Avenue and Glendora Avenue Complete Streets – Grand Avenue and Glendora Avenue Bike Lanes Project.

Account
No.

Account Description Amount ($) Increase/Decrease
24072200-
55315
TDA-Streets Sidewalks $12,927 Increase
SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 21st day of July, 2026.

City of Covina, California
BY:

HECTOR DELGADO, Mayor

Resolution CC 2026-76 Page 2 of 2
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2026-76 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 21st day of July, 2026, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
_____________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 16
Meeting: July 21, 2026
Title: State of California Alcohol Beverage Control (ABC) Grant Presented by: Ric Walczak, Chief of Police
Recommendation: 1. Adopt Resolution CC 2026-81 accepting grant funding from the California Department of Alcohol Beverage Control (ABC) in the amount of $45,462 and increasing the Police Department Fiscal Year 2026-27 revenue and appropriation budget by the same amount; and

2. Authorize the City Manager or his designee to sign all necessary documents associated with this grant including agreements and assurances that are forthcoming
EXECUTIVE SUMMARY:

The Covina Police Department has been allocated $45,462 by the Department of Alcohol Beverage Control under the Alcohol Policing Partnership (APP) grant program. This program is intended to work with law enforcement to develop an effective, comprehensive and strategic approach to eliminate the crime and public nuisance issues associated with problem alcohol beverage outlets.

DISCUSSION:

The Covina Police Department will implement several operational programs including ABC's Minor Decoy, Shoulder Tap Programs and conduct Informed Merchants Preventing Alcohol-Related Crime Tendencies (IMPACT) inspections. These Programs target both ABC licensed premises and individuals who furnish alcoholic beverages to the underage operators. The project is targeted to reduce underage drinking and the resultant DUI driving injuries and fatalities, and/or property damages. These programs help reduce youth access to alcoholic beverages through the education of licensee(s), enforcement intervention and maintaining the perception that law enforcement is omnipresent.

FISCAL IMPACT:

The adoption of Resolution CC 2026-81 will increase the Police Department's revenue fund 2230 by $45,462 and appropriation by the same amount. There is no negative budget impact since the entire grant expenditure is reimbursable.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

ATTACHMENT A Page 417 of 1097

ATTACHMENT B
RESOLUTION CC 2026-81

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, TO ACCEPT A

CALIFORNIA DEPARTMENT OF ALCOHOL BEVERAGE CONTROL
(ABC) GRANT ALLOCATION IN THE AMOUNT OF $45,462 AND
INCREASE THE POLICE DEPARTMENT 2026-27 REVENUE BUDGET
BY $45,462 AND APPROPRIATE SAME DOLLAR AMOUNT
WHEREAS, the City of Covina is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (“City”); and WHEREAS, the City of Covina was been allocated $45,462 under the ABC’s grant called the Alcohol Policing Partnership Program; and
WHEREAS, utilizing this allocation will increase the Police Department’s appropriation by $45,462 and revenue accounts by the same amount; and WHEREAS, the reallocation of appropriations may be made by the City Manager, amendments (increases/decreases) to the Budget shall be by approval and Resolution of the City Council.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Amend the fiscal year 2026-27 Police Department Budget as follows:

SECTION 2. Authorize the City Manager or his designee to sign all necessary documents associated with this grant including agreements, assurances, prepared invoices to obtain the grant funds.

SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 21st day of July, 2026.

Account Number Account Title Original Budget Increase Budget Adjustment 2230-1130-42190-ABC Other State Grants Revenue $ - $ 45,462.00 $ 45,462.00 2230-1130-50030-ABC Other State Grants Overtime $ - $ 35,740.54 $ 35,740.54 2230-1130-50110-ABC Medicare $ - $ 518.23 $ 518.23
2230-1130-50400-ABC Workers Comp $ - $ 3,245.23 $ 3,245.23 2230-1130-53210-ABC Training /Conference $ - $ 3,000.00 $ 3,000.00 2230-1130-53990-ABC Other $ - $ 600.00 $ 600.00
2230-1130-54430-ABC Clothing/Equipment $ - $ 2,358.00 $ 2,358.00

Resolution CC 2026-81 Page 2 of 2
City of Covina, California
BY:

HECTOR DELGADO, Mayor
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy Clerk of the City of Covina, do hereby certify that Resolution CC 2026-81 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 21st day of July, 2026, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
_____________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 17
Meeting: July 21, 2026
Title: Fourth Avenue Water Main Replacement Project – Project No. W2601 – Final Acceptance and Filing Notice of Completion
Presented by: Rafael M. Fajardo, Director of Public Works/City Engineer Recommendation: 1. Accept the work performed by Stephen Doreck Equipment Rentals, Inc; and

2. Authorize the City Clerk to file a Notice of Completion for the Fourth Avenue Water Main Replacement Project – Project No. W2601; and

3. Authorize the final payment approvals for Stephen Doreck Equipment Rentals, Inc in the amount of $870,209.53, CEJ Engineers, Inc in the amount $24,480, and RKA Consulting Group in the amount of $1,616.70.

EXECUTIVE SUMMARY/BACKGROUND:

On September 2, 2025, the City Council approved a contract with Stephen Doreck Equipment Rentals, Inc. in the amount of $624,440 for the Fourth Avenue Water Main Replacement Project with a project scope that included the replacement of 1,400 linear feet of 10-inch water main and related services from West Badillo Street to San Bernardino Road along Fourth Avenue.

Project construction has been completed and City staff recommends acceptance of the work performed by Stephen Doreck Equipment Rentals, Inc. and authorize the City Clerk to file a Notice of Completion (Attachment A) for the Fourth Avenue Water Main Replacement Project – Project No. W2601.

DISCUSSION:

During construction, the need for additional work not included in the original scope of work was identified by the City. As a result, the City Engineer reviewed and approved the following change orders, increasing the overall contract amount by $245,769.53:
 Change Order No. 1 – Increased the overall contract by $207,106.02 for paving and striping work performed on 4
th Avenue
 Change Order No. 2 – Increased the overall contract by $28,638.51 for additional work not related to the original scope of work on a time and material basis  Change Order No. 3 – Increased the overall contract amount by $10,025 related to quantity adjustments
FISCAL IMPACT:

Project funding for the Fourth Avenue Water Main Replacement Project – Project No. W2601 was originally allocated as follows:

Table 1. Original Project Funding Summary
Source of Project Funds Amount Account
Water CIP $1,300,000 60115080-55410-W2601
Total $1,300,000

The following table represents the final project expenditure summary including the Fourth Avenue Water Main Replacement Project – Project No. W2601:

Table 2. Project Expenditure Summary

ITEM ACTUALS
Project Appropriations $1,300,000
Stephen Doreck Equipment Rentals, Inc. – (Contract Amount plus Change Orders) ($870,209.53)
Siterep Construction Services, Inc – (Inspection Services) ($63,000) CEJ Engineers, Inc – (Inspection Services) ($24,480)
RKA Consulting Group – (Submittal and RFI Review) ($1,616.70) Total Actual Expenditures ($959,306.23)
Total UNDER BUDGET $340,693.77
Project savings of $340,693.77 from this project will be returned to the Water CIP Fund – Fund Balance for use towards future projects
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This project has been determined to be categorically exempt under CEQA in accordance with Title 14, Chapter 3, Class 1, Sections 15301 and 15302. This exemption includes the minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. The project involves negligible or no expansion of an existing use.

Respectfully submitted,

ATTACHMENT A

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

NAME City of Covina
STREET ADDRESS 125 E College Street
CITY Covina

STATE CA
ZIP CODE 91723
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204, must be filed within 15 days after completion. (See reverse side for complete requirements.) Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is The City of Covina .

3. The full address of the owner is 125 E College Street, Covina, CA 91723 .

4. The nature of the interest or estate of the owner is: In fee. (If other than Fee, strike “in fee” and insert, for example, “purchaser under contract of purchase”, or “Lessee”)

5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:

NAMES ADDRESSES

6. The full names and full addresses of all the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to:

NAMES ADDRESSES

7. A work of improvement on the property hereinafter described was completed on: April 20, 2026 . The work done was:

Fourth Avenue Water Main Replacement Project – Project No. W2601

8. The names of the contractor, if any, for such work improvement was:

Stephen Doreck Equipment Rentals, Inc. September 2, 2025 (If no contractor for work of improvement as a whole, insert “None”) (Date of Contract)

9. The property on which said work of improvement was completed in the City of: Covina County of Los Angeles , State of CA , and is described as follows:

Fourth Avenue Water Main Replacement Project – Project No. W2601

10. The street address of said property is Fourth Avenue between Badillo Street and San Bernardino Road (If no street address has been officially signed, insert “None”.) Dated July 21, 2026
Fabian Velez, Chief Deputy City Clerk, City of Covina

VERIFICATION
I, the undersigned, say: I am the City Engineer The declarant of the foregoing Notice of Completion; (President of, Manager of, Partner of, Owner of)
I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on July 21, , 2026 at Covina , California .

Rafael M. Fajardo, City of Covina

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 18
Meeting: July 21, 2026
Title: Approval of Professional Services Agreement with WCC Technologies Group for the Citywide Network Modernization Project in an Amount Not-To-Exceed $67,400 Presented by: Angel Carrillo, Assistant City Manager
Mark Samuels, Interim Information Technology Manager
Recommendation: Authorize the City Manager to execute a Professional Services Agreement and associated Statement of Work with WCC Technologies Group for the Citywide Network Modernization Project in an amount not-to-exceed $67,400, which includes the base project cost of $56,164 and a 20% contingency of approximately $11,236, and authorize the City Manager, or his designee to review and approve change orders within the contingency amount, if any.

EXECUTIVE SUMMARY:

The City’s core network infrastructure at City Hall and the Police Department has reached the end of its supported service life and is due for replacement. Modernizing this infrastructure is a priority of the City’s ongoing IT improvement program.

City staff recommends awarding a contract to WCC Technologies Group for Phase 1 of the network modernization effort, which will improve reliability, performance, and resilience and align the environment with current industry standards. The total recommended authorization is $67,400, consisting of a base project cost of $56,164 and a 20% contingency to address unforeseen conditions encountered during implementation.

BACKGROUND:

As part of the City’s ongoing IT modernization program, City staff evaluated the condition and service life of the network infrastructure supporting City Hall and the Police Department. The evaluation confirmed that the core network equipment at both facilities is aging, is approaching or has reached the end of its supported service life, and should be replaced to maintain reliable City operations. Replacing the existing infrastructure with current-generation equipment will improve reliability and performance, support continuity of public safety operations, simplify ongoing management and support, and align the City with current industry standards.

DISCUSSION:

Proposed Solution
This project represents Phase 1 of the City’s network modernization effort. WCC Technologies Group (“WCC”) proposes a comprehensive modernization of the City’s network. The design consolidates routing and security functions onto modern firewall appliances, replaces aging switching hardware with centrally managed equipment, and provides a more resilient and manageable foundation for City operations. Key elements include:
 High-availability design. Redundant firewall configurations at both facilities so that critical services, including those supporting public safety operations, remain available in the event of a hardware or software failure.

 Network segmentation. All network segments will terminate on the firewall so that traffic between departments and systems is inspected and governed by policy, consistent with zerotrust principles.  Switching refresh. Replacement of aging core and access switches with current-generation hardware, managed centrally for consistency and simplified operations.  Redundant inter-site connectivity and SD-WAN. A unified, centrally managed wide area network linking City Hall, the Police Department, and up to two additional City locations, with automated failover between connections.

Procurement
Pursuant to the Covina Municipal Code Section 2.2.080 “Bidding – Required – Exceptions”, subsection B, procurement by noncompetitive proposals may be made when at least one of the following circumstances applies:

1. The supply, service or equipment is available from only one source;

2. The public exigency or emergency for the supply, service or equipment will not permit a delay resulting from competitive solicitation;

3. After solicitation of a number of sources, competition is determined inadequate;

4. The amount involved is $10,000 or less; or

5. The services being procured are professional or specialized services as identified within CMC §

2.20.175.

WCC has previously performed work involving the City’s information technology systems and has developed a detailed understanding of the architecture, configuration, operational requirements and modifications associated with these systems. As such, engaging a different vendor would require substantial time and expense for knowledge transfer and system research, resulting in increased costs and potential operational inefficiencies. Because of this familiarity and pursuant to Covina Municipal Code § 2.20.080, Subsection B, Paragraph 5, WCC is uniquely qualified to perform the requested services without delay and additional costs. The proposal from WCC is for a not-to-exceed amount of $67,400 for professional services only.

FISCAL IMPACT:

This contract is for professional services and associated installation materials only; network hardware is procured separately. The total recommended authorization for this item is not to exceed $67,400, summarized below:

Component Amount
Professional Services $49,000
Materials $7,164
Base Project Cost $56,164
Contingency (20%) $11,236
Total Authorization (Not to Exceed) $67,400
The total cost for Phase 1 is not to exceed $67,400. Sufficient funds are available in the Information Technology budget (7200-6200) for Fiscal Year 2026-27.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

your backbone for IT
Project Name
City of Covina – Network Refresh Project
Attn: Mark Samuels
Site Address: 125 E College St, Covina, CA 91723
Amy Hohenfeld
Technology Consultant
[email protected]
714.856.8301

ATTACHMENT A

City of Covina – PD Fiber Run and Professional Services California Contractor # 819788 WCC Technologies Group | your backbone for IT | wcctechgroup.com | (909) 364-9906 Page 2 Table of Contents

1. Executive Summary........................................................................................................3

2. Current State Assessment...............................................................................................4

2.1. End-of-Life Core Infrastructure ...................................................................................4

2.2. Flat Network Architecture & Lack of Network Segmentation .......................................4

2.3. Single Point of Failure – Inter-Building Connectivity ....................................................4

2.4. Fragmented WAN Architecture...................................................................................4

2.5. Access Layer Hardware Obsolescence .........................................................................4

2.6. Network Design Limitations .......................................................................................4

2.7. Configuration & Documentation Gaps........................................................................4

3. Network Design Proposal...............................................................................................5

3.1. Design Principles........................................................................................................5

3.2. Core Architecture .......................................................................................................5

3.3. High Availability (HA) Deployment .............................................................................6

3.4. Network Segmentation ..............................................................................................6

3.5. Switching Layer..........................................................................................................7

3.6. WAN & Connectivity...................................................................................................7

4. Proposed Implementation Plan ......................................................................................8

4.1. Project Timeline Overview..........................................................................................8

4.2. Pre-Migration Activities .............................................................................................8

4.3. City Hall Phase 1 – Infrastructure Deployment & Network Migration...........................8

4.4. PD Phase 1 – Core Infrastructure Deployment & L3 Migration .....................................9

4.5. PD Phase 2 – Access Layer Migration & Cutover..........................................................9

4.6. City Hall Phase 2 – Security Enablement & Optimization ...........................................10

4.7. PD Phase 3 – Security Enablement & Optimization....................................................10

4.8. SD-WAN Deployment – Multi-Site Connectivity.........................................................10

4.9. Post-Implementation Deliverables............................................................................11

5. Pricing .........................................................................................................................11

City of Covina – PD Fiber Run and Professional Services California Contractor # 819788 WCC Technologies Group | your backbone for IT | wcctechgroup.com | (909) 364-9906 Page 3

SCOPE OF WORK
Date: June 23, 2026
Quote: 26-0514
Provide labor and material to install a new Structured Cabling network within City of Covina facility.

1. Executive Summary
The City of Covina’s current network infrastructure presents several critical risks driven by aging hardware, lack of security controls, and limited redundancy. Core switching platforms at both City Hall and the Police Department are past end-of-support, operating without vendor updates or security patches, creating a significant operational and cybersecurity exposure. Additionally, the existing flat network architecture lacks proper segmentation and inspection, allowing unrestricted lateral movement across systems, while inter-building connectivity relies on a single point of failure.

This project proposes a comprehensive modernization of the City’s network by transitioning to a Fortinet-based architecture, redesigning the network topology, and implementing a security-first, resilient design. Key initiatives include replacing all end-of-life switching infrastructure, introducing high-availability firewall deployments, enforcing network segmentation, and consolidating routing and security functions within FortiGate appliances. The solution also incorporates redundant connectivity between facilities and a simplified, centrally managed SDWAN framework to improve performance, visibility, and cost efficiency.

The recommended architecture will significantly enhance the City’s cybersecurity posture by ensuring all traffic—both internal and external—is inspected and controlled. It will also improve network reliability through redundancy and high-availability designs, while reducing operational complexity by standardizing platforms and centralizing management. These improvements are particularly critical for supporting sensitive public safety operations and ensuring uninterrupted service delivery.

WCC Technologies Group will execute the implementation through a structured, phased approach with clearly defined maintenance windows, risk mitigation strategies, and rollback procedures. The engagement includes full project governance, stakeholder coordination, and delivery of comprehensive documentation, ensuring a smooth transition to the new environment with minimal disruption to City operations.

City of Covina – PD Fiber Run and Professional Services California Contractor # 819788 WCC Technologies Group | your backbone for IT | wcctechgroup.com | (909) 364-9906 Page 4

2. Current State Assessment

2.1. End-of-Life Core Infrastructure
Both City Hall and the Police Department rely on HPE ProCurve J8698A core switches that reached end of engineering support in December 2020. These systems no longer receive firmware updates, security patches, or vendor support, exposing the network to unmitigated vulnerabilities and increasing the risk of hardware failure.

2.2. Flat Network Architecture & Lack of Network Segmentation The network currently operates in a flat Layer 3 architecture, where core switches perform routing for all VLANs without any firewall inspection between segments. This allows unrestricted east-west traffic between users, servers, and critical infrastructure, significantly increasing the risk of lateral movement in the event of a breach.

2.3. Single Point of Failure – Inter-Building Connectivity Connectivity between City Hall and the Police Department relies on a single fiber link, with no redundancy. Failure of this link would result in complete loss of communication between the two critical facilities, impacting operations and public safety services.

2.4. Fragmented WAN Architecture
The City operates a mix of SD-WAN, dedicated internet access (DIA), DSL, point-to-point links, and VPN tunnels across multiple locations. This fragmented approach:
• Increases operational complexity
• Limits centralized visibility and control
• Drives higher recurring telecom costs

2.5. Access Layer Hardware Obsolescence
A significant portion of access layer switches across both facilities are also aging HP ProCurve models, many of which are at or near end-of-life. This creates additional operational risk and inconsistency across the network.

2.6. Network Design Limitations
These limitations make the network harder to manage, troubleshoot, and secure:
• No consistent security enforcement point
• Limited visibility into traffic flows
• Inconsistent design across locations

2.7. Configuration & Documentation Gaps
Network documentation is not up to date, and the lack of standardized processes for maintaining configurations and changes increases operational and security risks.

City of Covina – PD Fiber Run and Professional Services California Contractor # 819788 WCC Technologies Group | your backbone for IT | wcctechgroup.com | (909) 364-9906 Page 5

3. Network Design Proposal

3.1. Design Principles
Zero Trust Security Model.

Zero trust assumes no device is inherently safe and requires continuous identity verification for every access request, regardless of whether the user is inside or outside the network.

Firewall-first architecture.

By moving the Layer 3 routing boundary from switches to the FortiGate, all internal traffic is forced through deep packet inspection to secure communication between different departments.

High Availability for critical services.

The design utilizes redundant hardware clusters and automated failover paths to ensure that mission-critical services remain operational 100% of the time.

Layer 2 simplification at access layer.

Complexity should be reduced by using the Fortinet Security Fabric to treat all switches as a single logical entity, eliminating traditional spanning-tree issues and streamlining VLAN deployment.

Centralized management.

The entire security stack—firewalls, switches, and wireless—is managed through a "single pane of glass," providing unified visibility and automated threat response across the whole environment.

3.2. Core Architecture
FortiGate Collapsed Core Design
The proposed design replaces the existing end-of-life HPE ProCurve J8698A switches, which currently perform all Layer 3 routing, with a firewall-centric, collapsed core architecture. In this design, FortiGate appliances assume all routing responsibilities, consolidating both routing and security functions into a single, centralized control point.

At the Police Department, the design deploys the FortiGate 700G, a next-generation firewall built on Fortinet’s latest G-series platform with NP7 and CP10 hardware-accelerated processing. The FortiGate 700G provides:
• Up to 29 Gbps NGFW throughput and 164 Gbps firewall throughput, with 26 Gbps threat protection performance, ensuring capacity for mission-critical public safety traffic • AI/ML-powered FortiGuard security services including IPS, inline malware prevention, application control, and web filtering for advanced threat detection and response • High-density interfaces (4x 25GE SFP28, 4x 10GE SFP+, 16x 1GE SFP, 8x 5GE RJ45) to support current connectivity requirements and future network expansion

City of Covina – PD Fiber Run and Professional Services California Contractor # 819788 WCC Technologies Group | your backbone for IT | wcctechgroup.com | (909) 364-9906 Page 6 At City Hall, the deployment will continue using existing FortiGate 400F, an enterprise-grade next-generation firewall designed for high-performance environments. The FortiGate 400F provides:
• Up to ~10 Gbps NGFW throughput and significantly higher firewall throughput, ensuring capacity for current and future traffic demands
• Integrated security services including IPS, antivirus, web filtering, and application control powered by Fortinet’s threat intelligence
• High-performance interfaces (10GE/GE) to support core network connectivity and aggregation
This approach transforms routing from a basic forwarding function into a security-enforced process, ensuring that all traffic is subject to inspection, policy control, and visibility at the core of the network.

3.3. High Availability (HA) Deployment
Police Department:

The Police Department currently lacks a dedicated perimeter firewall, representing a critical security and operational risk. To address this, the design includes deployment of FortiGate appliances in a High Availability (HA) configuration (Active-Passive or Active-Active).

This architecture ensures continuous operation and failover capability, which is essential to support 24/7 mission-critical systems, including Dispatch and CAD. High availability at the PD is considered non-negotiable to maintain uninterrupted public safety operations.

City Hall:

High Availability at City Hall will be achieved by adding a second FortiGate 400F appliance to the existing firewall, forming an Active-Passive HA pair. This ensures seamless failover in the event of a hardware or software failure, maintaining uninterrupted network services for all City Hall departments and preserving the inter-site link to the Police Department.

3.4. Network Segmentation
The proposed architecture replaces the current flat network with a fully segmented, firewallenforced design implemented directly on the FortiGate platform. Rather than relying on switchbased routing, all VLAN interfaces (SVIs) will be created on the FortiGate, making it the default gateway for every network segment.

Each segment is defined as a dedicated VLAN on the FortiGate and extended to the access layer via FortiLink-managed FortiSwitches. This ensures that any traffic moving between segments must traverse the FortiGate, where it is subject to stateful inspection and security policy enforcement.

Segmentation is achieved through the following mechanisms on the FortiGate:

City of Covina – PD Fiber Run and Professional Services California Contractor # 819788 WCC Technologies Group | your backbone for IT | wcctechgroup.com | (909) 364-9906 Page 7 • Segmentation is enforced on the FortiGate through centralized Layer 3 gateway functionality, where all VLAN interfaces terminate on the firewall, ensuring all interVLAN (east-west) traffic is inspected rather than switched directly. • The FortiGate leverages hardware-accelerated processing to perform high-speed inspection without impacting performance, while granular firewall policies strictly control communication between segments based on source, destination, applications, and identity. By default, all inter-segment traffic is denied unless explicitly permitted. • All traffic is subject to deep packet inspection (IPS, application control, threat protection), with policies managed centrally using dynamic objects and fully logged for visibility, auditability, and control.

This design ensures that no device or system has implicit trust or unrestricted access. Every communication path is explicitly defined, inspected, and logged, significantly reducing the risk of lateral movement and aligning the network with Zero Trust principles while maintaining high performance through the FortiGate 400F’s hardware acceleration capabilities.

3.5. Switching Layer
The switching architecture will be simplified to operate strictly at Layer 2, removing all Layer 3 routing functions from the switches.

All routing will be centralized on the FortiGate appliances, reducing operational complexity and ensuring that all inter-VLAN traffic is consistently inspected and controlled by the firewall. This approach improves visibility, strengthens security, and standardizes network behavior across all sites.

The switching layer will be integrated with the FortiGate using FortiLink, enabling centralized management of all FortiSwitch devices directly from the firewall.

This integration provides:
• Single-pane-of-glass management across network and security layers • Automated provisioning and configuration consistency
• Enhanced visibility and control of network access
By consolidating management into the Fortinet ecosystem, the City of Covina can eliminate the current multi-vendor operational model, reducing complexity, improving efficiency, and lowering long-term operational costs.

3.6. WAN & Connectivity
The FortiGate platform delivers a unified Secure SD-WAN architecture that centralizes WAN connectivity, security, and policy control within a single solution.

This enables:
• Centralized policy management across all locations
• Application-aware traffic steering to optimize performance • Real-time link monitoring with automated failover
• Integrated security inspection across all WAN traffic

City of Covina – PD Fiber Run and Professional Services California Contractor # 819788 WCC Technologies Group | your backbone for IT | wcctechgroup.com | (909) 364-9906 Page 8 By consolidating networking and security functions, the solution simplifies operations while improving performance, visibility, and control.

4. Proposed Implementation Plan

4.1. Project Timeline Overview
The total project duration is estimated at up to 8 weeks from the time all equipment is procured and delivered. This timeline accommodates both facilities: the Police Department (PD) can support scheduled maintenance windows at any time as requested by PD, while City Hall network infrastructure work will be performed during weekend maintenance windows.

This phased approach ensures controlled execution, minimizes operational risk, and aligns with the availability requirements of mission-critical public safety systems at the Police Department and business operations at City Hall.

4.2. Pre-Migration Activities
Prior to any implementation, WCC will perform the following preparation tasks to ensure a controlled and low-risk deployment:
• Collect and review all existing Layer 3 device configurations • Conduct on-site validation at City Hall and the Police Department • Develop a detailed IP addressing and VLAN migration plan • Pre-stage and test all hardware in a lab environment (where feasible) • Define and document rollback procedures for each migration phase • Establish a communication plan with City IT, PD stakeholders, and all relevant parties • Preconfigure two FortiGate 700G appliances and up to six switches FortiSwitch 448EFPOE for the Police Department network • Preconfigure one FortiGate 400F appliance and up to six switches FortiSwitch 448EFPOE for the City Hall network

4.3. City Hall Phase 1 – Infrastructure Deployment & Network Migration This phase focuses on establishing high availability, transitioning all Layer 2 and Layer 3 services to the Fortinet platform, and replacing legacy infrastructure.

Since City Hall network is considered low risk and allows for larger downtime windows, it will be more effective to complete as many network changes as possible during a consolidated weekend maintenance window. The implementation team will start on Saturday morning and work throughout the day, planning for an 8-hour window. The team will return on Sunday to complete any remaining work if needed. After cutover is complete, the team will provide on-site post-cutover support on Monday to ensure stable operations.

Implementation activities:
• Deploy second FortiGate 400F to form HA pair with existing firewall • Configure FortiGate HA cluster for Active-Passive failover

City of Covina – PD Fiber Run and Professional Services California Contractor # 819788 WCC Technologies Group | your backbone for IT | wcctechgroup.com | (909) 364-9906 Page 9 • Migrate all Layer 3 routing from HPE switches to FortiGate HA pair • Deploy FortiSwitch infrastructure with FortiLink integration • Replace legacy HPE ProCurve core switches
• Migrate all LAN access switches to FortiSwitch platform • Transition all VLAN interfaces and gateways to FortiGate • Disable routing on legacy switches, enable on FortiGates • Application validation and connectivity testing
• Decommission legacy HPE infrastructure

4.4. PD Phase 1 – Core Infrastructure Deployment & L3 Migration This phase focuses on establishing the new core architecture and transitioning Layer 3 services to the FortiGate platform.

Given the mission-critical nature of Police Department operations, this phase requires a scheduled maintenance window of up to 3 hours, with the implementation team committed to minimizing core network downtime to a maximum of 1 hour. The team will return on-site the following day to provide post-cutover support and address any operational issues.

Implementation activities:
• Install fiber cabling between PD MDF and IDF
• Deploy a high-availability pair of FortiGate 400F appliances in the MDF • Install FortiSwitches in the MDF and integrate them with the FortiGates (FortiLink) • Establish connectivity between FortiGates and existing HPE core switches • Migrate the point-to-point link between PD and City Hall to the FortiGates • Transition all Layer 3 interfaces from HPE switches to FortiGates • Disable routing on legacy switches and enable routing on FortiGates • Perform application validation and initial testing

4.5. PD Phase 2 – Access Layer Migration & Cutover
This phase transitions all network connectivity to the new switching and routing infrastructure.

Given the mission-critical nature of Police Department operations, this phase requires a scheduled maintenance window of up to 3 hours, with the implementation team committed to minimizing core network downtime to a maximum of 1 hour. The team will return on-site the following day to provide post-cutover support and address any operational issues.

Implementation activities:
• Migrate all MDF network connections from HPE switches to FortiSwitches • Reconnect IDF uplinks to the FortiGate platform
• Move all WAN connections (e.g., LASD WAN, Verizon Wireless) to FortiGates • Decommission legacy HPE switching infrastructure

City of Covina – PD Fiber Run and Professional Services California Contractor # 819788 WCC Technologies Group | your backbone for IT | wcctechgroup.com | (909) 364-9906 Page 10

4.6. City Hall Phase 2 – Security Enablement & Optimization This phase finalizes the Police Department deployment by enabling advanced security controls, implementing network segmentation policies, and integrating the environment into centralized management.

Security policy implementation can be scheduled either outside of business hours or during the weekend, depending on the City's preference. Up to two maintenance windows will be planned to implement all security policies in a phased approach, ensuring controlled deployment and minimal impact to operations.

Implementation activities:
• Implement granular firewall policies for network segmentation • Enable deep packet inspection (DPI) and IPS for all internal traffic • Configure application control policies
• Integrate into FortiManager for unified management
• Enable centralized logging and monitoring
• Final validation, UAT, and optimization

4.7. PD Phase 3 – Security Enablement & Optimization
This phase transitions all network connectivity to the new switching and routing infrastructure.

All changes will be coordinated with Police Department operations and scheduled during approved maintenance windows. Up to two maintenance windows will be planned to complete the access layer migration in a phased approach, ensuring minimal disruption to mission-critical systems.

Implementation activities:
• Implement granular firewall policies for network segmentation • Enable deep packet inspection (DPI) and IPS for all internal traffic • Configure application control policies
• Integrate into FortiManager for unified management
• Enable centralized logging and monitoring
• Final validation, UAT, and optimization

4.8. SD-WAN Deployment – Multi-Site Connectivity
This phase establishes Secure SD-WAN connectivity between City Hall, Police Department, and up to two remote locations of the City's choice, creating a unified, secure, and optimized wide area network.

SD-WAN deployment will be coordinated across all sites and scheduled during an approved maintenance window. One maintenance window will be planned to enable SD-WAN connectivity

City of Covina – PD Fiber Run and Professional Services California Contractor # 819788 WCC Technologies Group | your backbone for IT | wcctechgroup.com | (909) 364-9906 Page 11 across all four locations simultaneously, ensuring consistent deployment and minimizing coordination complexity.

Implementation activities:
• Configure SD-WAN topology between City Hall, Police Department, and two designated remote locations
• Establish secure IPsec VPN tunnels between all FortiGate appliances across all four sites • Configure application-aware routing policies to optimize traffic flow based on application requirements
• Implement SD-WAN health monitoring and automated failover between available WAN links

4.9. Post-Implementation Deliverables
• As-built network documentation
• Updated network diagrams
• Configuration backups
• Knowledge transfer and operational handoff

5. Pricing
Service Description Unit Fee
Professional Services Fixed Total $49,000
Material Fixed Total $7,163.85
Total Project Cost Fixed Total $56,163.85

City of Covina – PD Fiber Run and Professional Services California Contractor # 819788 WCC Technologies Group | your backbone for IT | wcctechgroup.com | (909) 364-9906 Page 12

MASTER SERVICES AGREEMENT (MSA)
WCC Technologies Group

1. Scope of Work
WCC Technologies Group agrees to perform services as detailed in one or more project-specific Statements of Work (SOWs). Each SOW will include a description of services, deliverables, pricing, timeline, and payment terms. Either party may serve as service provider or recipient under individual SOWs. All provisions of this Agreement apply equally regardless of which party issues the SOW. Customer is responsible for all costs associated with permits, easements, and/or rights-of-way.

2. Term
This Agreement shall begin on the Effective Date and shall remain in effect until terminated in writing by either party with 30 days' notice.

3. Payment Terms
Client agrees to pay WCC Technologies Group according to the following project milestones, unless otherwise specified in the applicable Statement of Work (SOW):
• 50% due upon signing contract
• 40% due on delivery of equipment
• 10% due at completion of project
Invoices are due Net 30 from the date of invoice. A 2% discount will be applied to invoices paid within 15 calendar days of the invoice date.

Late payments may incur a fee of 1.5% per month or the maximum allowed by law. Client agrees to reimburse WCC Technologies Group for all reasonable costs incurred in the collection of unpaid balances.

4. Change Orders
All changes to the scope of work must be made through a written and signed Change Order.

5. Warranties
WCC Technologies Group warrants that services will be performed in a professional and workmanlike manner. No other warranties, express or implied, are provided.

6. Limitation of Liability
WCC Technologies Group’s total liability for any claim shall not exceed the total fees paid by Client under the applicable SOW. Neither party shall be liable for incidental, special, or consequential damages. Claims must be brought within 6 months of the event giving rise to the claim.

7. Confidentiality

City of Covina – PD Fiber Run and Professional Services California Contractor # 819788 WCC Technologies Group | your backbone for IT | wcctechgroup.com | (909) 364-9906 Page 13 Both parties agree to maintain the confidentiality of proprietary or confidential information disclosed during the course of this Agreement. This includes preliminary materials (e.g., draft SOWs, designs, budgets, technical concepts) provided for internal evaluation. Such materials may not be shared or reused without written consent. This duty survives termination of the Agreement.

8. Non-Solicitation
Neither party may solicit or hire the other party's employees or subcontractors during the term of this Agreement and for 12 months thereafter.

9. Force Majeure
Neither party shall be liable for delays or failure to perform due to causes beyond their reasonable control, including but not limited to natural disasters, strikes, shortages, supplier issues, or governmental actions.

10. Termination
Either party may terminate this Agreement or any SOW upon 30 days’ written notice. Client agrees to pay for all services rendered and authorized expenses incurred prior to termination.

11. Intellectual Property
Unless otherwise specified in the SOW, WCC Technologies Group retains all rights to preexisting intellectual property and tools used in the performance of services.

12. Governing Law and Dispute Resolution
This Agreement shall be governed by the laws of the State of California. Disputes exceeding $5,000 shall be resolved by binding arbitration in Los Angeles County, California, under the rules of the American Arbitration Association. Either party may seek injunctive relief in court if needed.

Signature
WCC Technologies Group
By: _______________________________
Name: Johnny Haygood
Title: President
Date: _______________________________
Client
By: _______________________________
Name: ____________________________
Title: _____________________________
Date: _______________________________

PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated July 21, 2026 (“Effective Date”) and is between the City of Covina, a California municipal corporation (“City”) and WCC Technologies Group, a California corporation (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to provide technology consulting services related to the Citywide Network Modernization Project for the City of Covina.

B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The parties therefore agree as follows:

1. Term of Agreement. The term of this Agreement shall be from the Effective Date through June 30, 2027, unless sooner terminated as provided in Section 14 of this Agreement.

2. Compensation.

A. Compensation. As full compensation for Consultant’s services provided under this Agreement, City shall pay Consultant an amount not-to-exceed Twenty-Five Thousand Dollars ($67,400) (the “maximum compensation”), based on the hourly rates set forth in the Approved Fee Schedule, attached hereto as Exhibit A. Any terms in Exhibit A, other than the payment rates and schedule of payment, are null and void.

B. Expenses. The amount set forth in paragraph A shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement.

C. Additional Services. City shall not allow any claims for additional services performed by Consultant, unless the City Council and the Consultant Representative authorize the additional services in writing prior to Consultant’s performance of the additional services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council shall be compensated at the rates set forth in Exhibit A, or, if not specified, at a rate mutually agreed to by the parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

3. Consultant’s Services.

A. Scope of Services. Consultant shall perform the services described in the Scope of Services, attached as Exhibit B. City may request, in writing, changes in the scope of services to be performed. Any changes mutually agreed upon by the parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

ATTACHMENT B Page 443 of 1097
B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be Amy Hohenfeld, Technology Consultant (the “Consultant Representative”). The Consultant Representative shall directly manage Consultant’s services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.

C. Time for Performance. Consultant shall commence the services on the Effective Date and shall perform all services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Consultant shall perform all services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

E. Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services required under this Agreement. All of the services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant shall determine the means, methods, and details by which Consultant’s personnel will perform the services under this Agreement. Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the services and compliance with the customary professional standards.

F. Compliance with Laws. The Consultant shall keep itself informed of all local, state and federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City and its agents shall not be liable at law or in equity occasioned by failure of the Consultant to comply with G. Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.

4. Method of Payment.

A. Invoices. Consultant shall submit to City an invoice, on a monthly basis or less frequently, for actual services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period, hourly rates charged, if applicable, and the amount due. If City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.

B. Payment. City shall pay all undisputed invoice amounts within thirty (30) calendar days after receipt up to the maximum compensation set forth in Section 2 of this Agreement. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Administrative Services Director.

C. Audit of Records. Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this agreement available during Consultant’s regular working hours to City for review and audit by City.

5. Ownership of Documents. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed (“written products”) pursuant to this Agreement shall become the sole property of the City without restriction or limitation upon its use and may be used, reused, disseminated or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.

6. Independent Contractor.

A. Consultant is, and shall at all times remain as to City, a wholly independent contractor and not an employee of City. The personnel performing the services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Consultant and Consultant’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Consultant’s personnel. Consultant’s personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Consultant’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the services under this Agreement. Consultant shall acquire and maintain, at its sole cost and expense, such vehicles, equipment, and supplies as Consultant’s personnel require to perform any of the services required by this Agreement. Consultant shall perform the services off of City premises at locations of Consultant’s choice, except as otherwise may from time to time be necessary in order for Consultant’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Consultant’s performance of the services under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform the services.

City may make a computer available to Consultant from time to time for Consultant’s personnel to obtain information about or to check on the status of projects pertaining to the services under this Agreement.

B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. Consultant shall be responsible for and pay all wages, salaries, benefits and other amounts due to Consultant’s personnel in connection with their performance of the services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such

additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, state, or federal policy, rule, regulation, statute or ordinance to the contrary, Consultant and any of its officers, employees, agents, and subcontractors providing any of the services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including, but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.

C. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s personnel practices. or to the extent arising from, caused by, or relating to the violation of any of the provisions of this Section

6. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

7. PERS Compliance and Indemnification.

A. General Requirements. The parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Consultant agrees that, in providing its employees and any other personnel to City to perform the services under this Agreement, Consultant shall assure compliance with the Public Employees’ Retirement Law, commencing at Government Code Section 20000, the regulations of PERS, and the Public Employees’ Pension Reform Act of 2013, as amended. Without limitation to the foregoing, Consultant shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.

B. Indemnification. Consultant shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify, and hold harmless City, and its City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s violation of any provisions of this Section 7. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

8. Confidentiality. All data, documents, discussion, or other information (collectively “data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential. Consultant shall keep all data confidential and shall not disclose any data to any person or entity without City’s prior written consent. City shall grant such consent if

disclosure is legally required. Consultant shall return all data to City upon the expiration or termination of this Agreement. Consultant’s covenant under this Section 8 shall survive the expiration or termination of this Agreement.

9. Conflicts of Interest. Consultant and its officers, employees, associates and subcontractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s services under this Agreement, including the Political Reform Act (Gov.

Code, § 81000 et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant may perform similar services for other clients, but Consultant and its officers, employees, associates and subcontractors shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant shall incorporate a clause substantially similar to this Section 9 into any subcontract that Consultant executes in connection with the performance of this Agreement.

10. Indemnification.

A. Indemnity for Design Professional Services. To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, protect, indemnify and hold harmless City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys or other professionals, and all costs associated therewith, and reimbursement of attorney’s fees and costs of defense (collectively “Liabilities”), whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to, in whole or in part, the negligence, recklessness or willful misconduct of Consultant, its officers, agents, servants, employees, subcontractors, material men, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of design professional services under this Agreement by a “design professional,” as the term is defined under California Civil Code Section 2782.8(c)(2).

B. Other Indemnities.
1) Other than in the performance of design professional services, and to the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify the Indemnitees from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys or other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively “Claims”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Claim with counsel of the

Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith.
2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws.

City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Subparagraph B. 2). 3) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section 10 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnities, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Claims in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties.

C. Workers’ Compensation Acts not Limiting. Consultant’s obligations under this Section 10, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

D. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provisions in this Section 10 shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liability, Claim, tax, assessment, penalty or interest asserted against City.

E. Survival of Terms. The indemnification in this Section 10 shall survive the expiration or termination of this Agreement.

11. Insurance.

A. Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:

1) Commercial General Liability Insurance with a minimum limit of Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of Four Million Dollars ($4,000,000) per project or location.

If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of Two Million Dollars ($2,000,000) per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of services under this Agreement, Consultant shall obtain a non-owned auto endorsement to the Commercial General Liability policy required under Subparagraph A. 1) of this Section 11. 3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of One Million Dollars ($1,000,000) per accident for bodily injury or disease. If Consultant has no employees while performing services under this Agreement, workers’ compensation policy is not required, but Consultant shall provide an executed declaration that it has no employees. 4) Professional Liability Insurance with minimum limits of Two Million Dollars ($2,000,000) per claim and in aggregate.

B. Acceptability of Insurers. The insurance policies required under this Section 11 shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide. Self-insurance shall not be considered to comply with the insurance requirements under this Section 11.

C. Additional Insured. The commercial general and automobile liability policies shall contain an endorsement naming the City, its officers, employees, agents and volunteers as additional insureds.

D. Primary and Non-Contributing. The insurance policies required under this Section 11 shall apply on a primary non-contributing basis in relation to any other insurance or selfinsurance available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

E. Consultant’s Waiver of Subrogation. The insurance policies required under this Section 11 shall not prohibit Consultant and Consultant’s employees, agents or subcontractors from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Section 11 during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail thirty (30) calendar days’ prior written notice to City. If any insurance policy required under this Section 11 is canceled or reduced in coverage or limits, Consultant shall, within two (2) business days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section 11 in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the requirements under this Section 11, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon. Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.

I. Evidence of Insurance. Prior to the performance of services under this Agreement, Consultant shall furnish City’s Risk Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section 11. The endorsements are subject to City’s approval. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with City’s Risk Manager. Consultant shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall furnish such proof at least two (2) weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under Section 10 of this Agreement.

K. Subcontractor Insurance Requirements. Consultant shall require each of its subcontractors that perform services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section 11.

12. Mutual Cooperation.

A. City’s Cooperation. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for Consultant’s proper performance of the services required under this Agreement.

B. Consultant’s Cooperation. In the event any claim or action is brought against the City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.

13. Records and Inspections. Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of five (5) years. Consultant shall, without

charge, provide City with access to the records during normal business hours. City may examine and audit the records and make transcripts therefrom, and inspect all program data, documents, proceedings and activities.

14. Termination or Suspension of Agreement.

A. Right to Terminate or Suspend. City may terminate or suspend this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least seven (7) calendar days before the termination or suspension is to be effective. Consultant may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least sixty (60) calendar days before the termination is to be effective.

B. Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Consultant, City shall pay Consultant based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement.

15. Force Majeure. Consultant shall not be liable for any failure to perform its obligations under this Agreement if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

16. Notices. Any notices, consents, requests, demands, bills, invoices, reports or other communications which either party may desire to give to the other party under this Agreement must be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by reputable document delivery service or courier service during Consultant’s and City's regular business hours, or (c) five business days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the party to be notified as set forth below:

If to City: If to Consultant:

Attn: Information Technology Attn: Amy Hohenfeld
City of Covina WCC Technologies Group
125 E. College Street 5535 Daniels Street
Covina, California 91723 Chino, CA 91710

17. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law.

Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry,

age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

18. Prohibition of Assignment and Delegation. Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Consultant from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section 18 shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section 18, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

19. No Third-Party Beneficiaries Intended. Except as otherwise provided in Section 10, this Agreement is made solely for the benefit of the parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

20. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

21. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, the provisions of this Agreement shall control.

22. Entire Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the parties. No party has been induced to enter into this Agreement by, nor is any party relying on, any representation or warranty except those expressly set forth in this Agreement.

23. Amendment of Agreement. This Agreement may be amended only by a writing signed by both parties. The City Manager is authorized to sign an amendment to this Agreement on the City Council’s behalf and without the City Council’s prior approval to make the following nonsubstantive modifications to the Agreement: (a) name changes; (b) extensions of time; (c) nonmonetary changes in the scope of work; and (d) termination of the Agreement.

24. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the parties to this Agreement.

25. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

26. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.

27. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a municipal, superior or federal court with geographic jurisdiction over the City of Covina.

28. Attorneys’ Fees. In any litigation or other proceeding by which on party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party shall be shall be awarded reasonable attorneys’ fees together with any costs and expenses, to resolve the dispute and to enforce the final judgment.

29. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

30. Authority to Execute Agreement. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
[SIGNATURE PAGE FOLLOWS]

The parties, through their duly authorized representatives, are signing this Agreement on the date stated in the introductory clause.

City:

City of Covina,
a California municipal corporation
By:

Name:

Title:

ATTEST:

By:

Name: Fabian Velez
Title: Chief Deputy City Clerk
Consultant:

WCC Technologies, Inc
a California corporation
By:

Name:

Title:

By:

Name:

Title:
(Two signatures of corporate officers required
for corporations under Corporations Code
Section 313, unless corporate documents
authorize only one person to sign this
Agreement on behalf of the corporation.)

EXHIBIT A

APPROVED FEE SCHEDULE/SCOPE OF SERVICES

your backbone for IT
Project Name
City of Covina – Network Refresh Project
Attn: Mark Samuels
Site Address: 125 E College St, Covina, CA 91723
Amy Hohenfeld
Technology Consultant
[email protected]
714.856.8301

City of Covina – PD Fiber Run and Professional Services California Contractor # 819788 WCC Technologies Group | your backbone for IT | wcctechgroup.com | (909) 364-9906 Page 2 Table of Contents

1. Executive Summary........................................................................................................3

2. Current State Assessment...............................................................................................4

2.1. End-of-Life Core Infrastructure ...................................................................................4

2.2. Flat Network Architecture & Lack of Network Segmentation .......................................4

2.3. Single Point of Failure – Inter-Building Connectivity ....................................................4

2.4. Fragmented WAN Architecture...................................................................................4

2.5. Access Layer Hardware Obsolescence .........................................................................4

2.6. Network Design Limitations .......................................................................................4

2.7. Configuration & Documentation Gaps........................................................................4

3. Network Design Proposal...............................................................................................5

3.1. Design Principles........................................................................................................5

3.2. Core Architecture .......................................................................................................5

3.3. High Availability (HA) Deployment .............................................................................6

3.4. Network Segmentation ..............................................................................................6

3.5. Switching Layer..........................................................................................................7

3.6. WAN & Connectivity...................................................................................................7

4. Proposed Implementation Plan ......................................................................................8

4.1. Project Timeline Overview..........................................................................................8

4.2. Pre-Migration Activities .............................................................................................8

4.3. City Hall Phase 1 – Infrastructure Deployment & Network Migration...........................8

4.4. PD Phase 1 – Core Infrastructure Deployment & L3 Migration .....................................9

4.5. PD Phase 2 – Access Layer Migration & Cutover..........................................................9

4.6. City Hall Phase 2 – Security Enablement & Optimization ...........................................10

4.7. PD Phase 3 – Security Enablement & Optimization....................................................10

4.8. SD-WAN Deployment – Multi-Site Connectivity.........................................................10

4.9. Post-Implementation Deliverables............................................................................11

5. Pricing .........................................................................................................................11

City of Covina – PD Fiber Run and Professional Services California Contractor # 819788 WCC Technologies Group | your backbone for IT | wcctechgroup.com | (909) 364-9906 Page 3

SCOPE OF WORK
Date: June 23, 2026
Quote: 26-0514
Provide labor and material to install a new Structured Cabling network within City of Covina facility.

1. Executive Summary
The City of Covina’s current network infrastructure presents several critical risks driven by aging hardware, lack of security controls, and limited redundancy. Core switching platforms at both City Hall and the Police Department are past end-of-support, operating without vendor updates or security patches, creating a significant operational and cybersecurity exposure. Additionally, the existing flat network architecture lacks proper segmentation and inspection, allowing unrestricted lateral movement across systems, while inter-building connectivity relies on a single point of failure.

This project proposes a comprehensive modernization of the City’s network by transitioning to a Fortinet-based architecture, redesigning the network topology, and implementing a security-first, resilient design. Key initiatives include replacing all end-of-life switching infrastructure, introducing high-availability firewall deployments, enforcing network segmentation, and consolidating routing and security functions within FortiGate appliances. The solution also incorporates redundant connectivity between facilities and a simplified, centrally managed SDWAN framework to improve performance, visibility, and cost efficiency.

The recommended architecture will significantly enhance the City’s cybersecurity posture by ensuring all traffic—both internal and external—is inspected and controlled. It will also improve network reliability through redundancy and high-availability designs, while reducing operational complexity by standardizing platforms and centralizing management. These improvements are particularly critical for supporting sensitive public safety operations and ensuring uninterrupted service delivery.

WCC Technologies Group will execute the implementation through a structured, phased approach with clearly defined maintenance windows, risk mitigation strategies, and rollback procedures. The engagement includes full project governance, stakeholder coordination, and delivery of comprehensive documentation, ensuring a smooth transition to the new environment with minimal disruption to City operations.

City of Covina – PD Fiber Run and Professional Services California Contractor # 819788 WCC Technologies Group | your backbone for IT | wcctechgroup.com | (909) 364-9906 Page 4

2. Current State Assessment

2.1. End-of-Life Core Infrastructure
Both City Hall and the Police Department rely on HPE ProCurve J8698A core switches that reached end of engineering support in December 2020. These systems no longer receive firmware updates, security patches, or vendor support, exposing the network to unmitigated vulnerabilities and increasing the risk of hardware failure.

2.2. Flat Network Architecture & Lack of Network Segmentation The network currently operates in a flat Layer 3 architecture, where core switches perform routing for all VLANs without any firewall inspection between segments. This allows unrestricted east-west traffic between users, servers, and critical infrastructure, significantly increasing the risk of lateral movement in the event of a breach.

2.3. Single Point of Failure – Inter-Building Connectivity Connectivity between City Hall and the Police Department relies on a single fiber link, with no redundancy. Failure of this link would result in complete loss of communication between the two critical facilities, impacting operations and public safety services.

2.4. Fragmented WAN Architecture
The City operates a mix of SD-WAN, dedicated internet access (DIA), DSL, point-to-point links, and VPN tunnels across multiple locations. This fragmented approach:
• Increases operational complexity
• Limits centralized visibility and control
• Drives higher recurring telecom costs

2.5. Access Layer Hardware Obsolescence
A significant portion of access layer switches across both facilities are also aging HP ProCurve models, many of which are at or near end-of-life. This creates additional operational risk and inconsistency across the network.

2.6. Network Design Limitations
These limitations make the network harder to manage, troubleshoot, and secure:
• No consistent security enforcement point
• Limited visibility into traffic flows
• Inconsistent design across locations

2.7. Configuration & Documentation Gaps
Network documentation is not up to date, and the lack of standardized processes for maintaining configurations and changes increases operational and security risks.

City of Covina – PD Fiber Run and Professional Services California Contractor # 819788 WCC Technologies Group | your backbone for IT | wcctechgroup.com | (909) 364-9906 Page 5

3. Network Design Proposal

3.1. Design Principles
Zero Trust Security Model.

Zero trust assumes no device is inherently safe and requires continuous identity verification for every access request, regardless of whether the user is inside or outside the network.

Firewall-first architecture.

By moving the Layer 3 routing boundary from switches to the FortiGate, all internal traffic is forced through deep packet inspection to secure communication between different departments.

High Availability for critical services.

The design utilizes redundant hardware clusters and automated failover paths to ensure that mission-critical services remain operational 100% of the time.

Layer 2 simplification at access layer.

Complexity should be reduced by using the Fortinet Security Fabric to treat all switches as a single logical entity, eliminating traditional spanning-tree issues and streamlining VLAN deployment.

Centralized management.

The entire security stack—firewalls, switches, and wireless—is managed through a "single pane of glass," providing unified visibility and automated threat response across the whole environment.

3.2. Core Architecture
FortiGate Collapsed Core Design
The proposed design replaces the existing end-of-life HPE ProCurve J8698A switches, which currently perform all Layer 3 routing, with a firewall-centric, collapsed core architecture. In this design, FortiGate appliances assume all routing responsibilities, consolidating both routing and security functions into a single, centralized control point.

At the Police Department, the design deploys the FortiGate 700G, a next-generation firewall built on Fortinet’s latest G-series platform with NP7 and CP10 hardware-accelerated processing. The FortiGate 700G provides:
• Up to 29 Gbps NGFW throughput and 164 Gbps firewall throughput, with 26 Gbps threat protection performance, ensuring capacity for mission-critical public safety traffic • AI/ML-powered FortiGuard security services including IPS, inline malware prevention, application control, and web filtering for advanced threat detection and response • High-density interfaces (4x 25GE SFP28, 4x 10GE SFP+, 16x 1GE SFP, 8x 5GE RJ45) to support current connectivity requirements and future network expansion

City of Covina – PD Fiber Run and Professional Services California Contractor # 819788 WCC Technologies Group | your backbone for IT | wcctechgroup.com | (909) 364-9906 Page 6 At City Hall, the deployment will continue using existing FortiGate 400F, an enterprise-grade next-generation firewall designed for high-performance environments. The FortiGate 400F provides:
• Up to ~10 Gbps NGFW throughput and significantly higher firewall throughput, ensuring capacity for current and future traffic demands
• Integrated security services including IPS, antivirus, web filtering, and application control powered by Fortinet’s threat intelligence
• High-performance interfaces (10GE/GE) to support core network connectivity and aggregation
This approach transforms routing from a basic forwarding function into a security-enforced process, ensuring that all traffic is subject to inspection, policy control, and visibility at the core of the network.

3.3. High Availability (HA) Deployment
Police Department:

The Police Department currently lacks a dedicated perimeter firewall, representing a critical security and operational risk. To address this, the design includes deployment of FortiGate appliances in a High Availability (HA) configuration (Active-Passive or Active-Active).

This architecture ensures continuous operation and failover capability, which is essential to support 24/7 mission-critical systems, including Dispatch and CAD. High availability at the PD is considered non-negotiable to maintain uninterrupted public safety operations.

City Hall:

High Availability at City Hall will be achieved by adding a second FortiGate 400F appliance to the existing firewall, forming an Active-Passive HA pair. This ensures seamless failover in the event of a hardware or software failure, maintaining uninterrupted network services for all City Hall departments and preserving the inter-site link to the Police Department.

3.4. Network Segmentation
The proposed architecture replaces the current flat network with a fully segmented, firewallenforced design implemented directly on the FortiGate platform. Rather than relying on switchbased routing, all VLAN interfaces (SVIs) will be created on the FortiGate, making it the default gateway for every network segment.

Each segment is defined as a dedicated VLAN on the FortiGate and extended to the access layer via FortiLink-managed FortiSwitches. This ensures that any traffic moving between segments must traverse the FortiGate, where it is subject to stateful inspection and security policy enforcement.

Segmentation is achieved through the following mechanisms on the FortiGate:

City of Covina – PD Fiber Run and Professional Services California Contractor # 819788 WCC Technologies Group | your backbone for IT | wcctechgroup.com | (909) 364-9906 Page 7 • Segmentation is enforced on the FortiGate through centralized Layer 3 gateway functionality, where all VLAN interfaces terminate on the firewall, ensuring all interVLAN (east-west) traffic is inspected rather than switched directly. • The FortiGate leverages hardware-accelerated processing to perform high-speed inspection without impacting performance, while granular firewall policies strictly control communication between segments based on source, destination, applications, and identity. By default, all inter-segment traffic is denied unless explicitly permitted. • All traffic is subject to deep packet inspection (IPS, application control, threat protection), with policies managed centrally using dynamic objects and fully logged for visibility, auditability, and control.

This design ensures that no device or system has implicit trust or unrestricted access. Every communication path is explicitly defined, inspected, and logged, significantly reducing the risk of lateral movement and aligning the network with Zero Trust principles while maintaining high performance through the FortiGate 400F’s hardware acceleration capabilities.

3.5. Switching Layer
The switching architecture will be simplified to operate strictly at Layer 2, removing all Layer 3 routing functions from the switches.

All routing will be centralized on the FortiGate appliances, reducing operational complexity and ensuring that all inter-VLAN traffic is consistently inspected and controlled by the firewall. This approach improves visibility, strengthens security, and standardizes network behavior across all sites.

The switching layer will be integrated with the FortiGate using FortiLink, enabling centralized management of all FortiSwitch devices directly from the firewall.

This integration provides:
• Single-pane-of-glass management across network and security layers • Automated provisioning and configuration consistency
• Enhanced visibility and control of network access
By consolidating management into the Fortinet ecosystem, the City of Covina can eliminate the current multi-vendor operational model, reducing complexity, improving efficiency, and lowering long-term operational costs.

3.6. WAN & Connectivity
The FortiGate platform delivers a unified Secure SD-WAN architecture that centralizes WAN connectivity, security, and policy control within a single solution.

This enables:
• Centralized policy management across all locations
• Application-aware traffic steering to optimize performance • Real-time link monitoring with automated failover
• Integrated security inspection across all WAN traffic

City of Covina – PD Fiber Run and Professional Services California Contractor # 819788 WCC Technologies Group | your backbone for IT | wcctechgroup.com | (909) 364-9906 Page 8 By consolidating networking and security functions, the solution simplifies operations while improving performance, visibility, and control.

4. Proposed Implementation Plan

4.1. Project Timeline Overview
The total project duration is estimated at up to 8 weeks from the time all equipment is procured and delivered. This timeline accommodates both facilities: the Police Department (PD) can support scheduled maintenance windows at any time as requested by PD, while City Hall network infrastructure work will be performed during weekend maintenance windows.

This phased approach ensures controlled execution, minimizes operational risk, and aligns with the availability requirements of mission-critical public safety systems at the Police Department and business operations at City Hall.

4.2. Pre-Migration Activities
Prior to any implementation, WCC will perform the following preparation tasks to ensure a controlled and low-risk deployment:
• Collect and review all existing Layer 3 device configurations • Conduct on-site validation at City Hall and the Police Department • Develop a detailed IP addressing and VLAN migration plan • Pre-stage and test all hardware in a lab environment (where feasible) • Define and document rollback procedures for each migration phase • Establish a communication plan with City IT, PD stakeholders, and all relevant parties • Preconfigure two FortiGate 700G appliances and up to six switches FortiSwitch 448EFPOE for the Police Department network • Preconfigure one FortiGate 400F appliance and up to six switches FortiSwitch 448EFPOE for the City Hall network

4.3. City Hall Phase 1 – Infrastructure Deployment & Network Migration This phase focuses on establishing high availability, transitioning all Layer 2 and Layer 3 services to the Fortinet platform, and replacing legacy infrastructure.

Since City Hall network is considered low risk and allows for larger downtime windows, it will be more effective to complete as many network changes as possible during a consolidated weekend maintenance window. The implementation team will start on Saturday morning and work throughout the day, planning for an 8-hour window. The team will return on Sunday to complete any remaining work if needed. After cutover is complete, the team will provide on-site post-cutover support on Monday to ensure stable operations.

Implementation activities:
• Deploy second FortiGate 400F to form HA pair with existing firewall • Configure FortiGate HA cluster for Active-Passive failover

City of Covina – PD Fiber Run and Professional Services California Contractor # 819788 WCC Technologies Group | your backbone for IT | wcctechgroup.com | (909) 364-9906 Page 9 • Migrate all Layer 3 routing from HPE switches to FortiGate HA pair • Deploy FortiSwitch infrastructure with FortiLink integration • Replace legacy HPE ProCurve core switches
• Migrate all LAN access switches to FortiSwitch platform • Transition all VLAN interfaces and gateways to FortiGate • Disable routing on legacy switches, enable on FortiGates • Application validation and connectivity testing
• Decommission legacy HPE infrastructure

4.4. PD Phase 1 – Core Infrastructure Deployment & L3 Migration This phase focuses on establishing the new core architecture and transitioning Layer 3 services to the FortiGate platform.

Given the mission-critical nature of Police Department operations, this phase requires a scheduled maintenance window of up to 3 hours, with the implementation team committed to minimizing core network downtime to a maximum of 1 hour. The team will return on-site the following day to provide post-cutover support and address any operational issues.

Implementation activities:
• Install fiber cabling between PD MDF and IDF
• Deploy a high-availability pair of FortiGate 400F appliances in the MDF • Install FortiSwitches in the MDF and integrate them with the FortiGates (FortiLink) • Establish connectivity between FortiGates and existing HPE core switches • Migrate the point-to-point link between PD and City Hall to the FortiGates • Transition all Layer 3 interfaces from HPE switches to FortiGates • Disable routing on legacy switches and enable routing on FortiGates • Perform application validation and initial testing

4.5. PD Phase 2 – Access Layer Migration & Cutover
This phase transitions all network connectivity to the new switching and routing infrastructure.

Given the mission-critical nature of Police Department operations, this phase requires a scheduled maintenance window of up to 3 hours, with the implementation team committed to minimizing core network downtime to a maximum of 1 hour. The team will return on-site the following day to provide post-cutover support and address any operational issues.

Implementation activities:
• Migrate all MDF network connections from HPE switches to FortiSwitches • Reconnect IDF uplinks to the FortiGate platform
• Move all WAN connections (e.g., LASD WAN, Verizon Wireless) to FortiGates • Decommission legacy HPE switching infrastructure

City of Covina – PD Fiber Run and Professional Services California Contractor # 819788 WCC Technologies Group | your backbone for IT | wcctechgroup.com | (909) 364-9906 Page 10

4.6. City Hall Phase 2 – Security Enablement & Optimization This phase finalizes the Police Department deployment by enabling advanced security controls, implementing network segmentation policies, and integrating the environment into centralized management.

Security policy implementation can be scheduled either outside of business hours or during the weekend, depending on the City's preference. Up to two maintenance windows will be planned to implement all security policies in a phased approach, ensuring controlled deployment and minimal impact to operations.

Implementation activities:
• Implement granular firewall policies for network segmentation • Enable deep packet inspection (DPI) and IPS for all internal traffic • Configure application control policies
• Integrate into FortiManager for unified management
• Enable centralized logging and monitoring
• Final validation, UAT, and optimization

4.7. PD Phase 3 – Security Enablement & Optimization
This phase transitions all network connectivity to the new switching and routing infrastructure.

All changes will be coordinated with Police Department operations and scheduled during approved maintenance windows. Up to two maintenance windows will be planned to complete the access layer migration in a phased approach, ensuring minimal disruption to mission-critical systems.

Implementation activities:
• Implement granular firewall policies for network segmentation • Enable deep packet inspection (DPI) and IPS for all internal traffic • Configure application control policies
• Integrate into FortiManager for unified management
• Enable centralized logging and monitoring
• Final validation, UAT, and optimization

4.8. SD-WAN Deployment – Multi-Site Connectivity
This phase establishes Secure SD-WAN connectivity between City Hall, Police Department, and up to two remote locations of the City's choice, creating a unified, secure, and optimized wide area network.

SD-WAN deployment will be coordinated across all sites and scheduled during an approved maintenance window. One maintenance window will be planned to enable SD-WAN connectivity

City of Covina – PD Fiber Run and Professional Services California Contractor # 819788 WCC Technologies Group | your backbone for IT | wcctechgroup.com | (909) 364-9906 Page 11 across all four locations simultaneously, ensuring consistent deployment and minimizing coordination complexity.

Implementation activities:
• Configure SD-WAN topology between City Hall, Police Department, and two designated remote locations
• Establish secure IPsec VPN tunnels between all FortiGate appliances across all four sites • Configure application-aware routing policies to optimize traffic flow based on application requirements
• Implement SD-WAN health monitoring and automated failover between available WAN links

4.9. Post-Implementation Deliverables
• As-built network documentation
• Updated network diagrams
• Configuration backups
• Knowledge transfer and operational handoff

5. Pricing
Service Description Unit Fee
Professional Services Fixed Total $49,000
Material Fixed Total $7,163.85
Total Project Cost Fixed Total $56,163.85

City of Covina – PD Fiber Run and Professional Services California Contractor # 819788 WCC Technologies Group | your backbone for IT | wcctechgroup.com | (909) 364-9906 Page 12

MASTER SERVICES AGREEMENT (MSA)
WCC Technologies Group

1. Scope of Work
WCC Technologies Group agrees to perform services as detailed in one or more project-specific Statements of Work (SOWs). Each SOW will include a description of services, deliverables, pricing, timeline, and payment terms. Either party may serve as service provider or recipient under individual SOWs. All provisions of this Agreement apply equally regardless of which party issues the SOW. Customer is responsible for all costs associated with permits, easements, and/or rights-of-way.

2. Term
This Agreement shall begin on the Effective Date and shall remain in effect until terminated in writing by either party with 30 days' notice.

3. Payment Terms
Client agrees to pay WCC Technologies Group according to the following project milestones, unless otherwise specified in the applicable Statement of Work (SOW):
• 50% due upon signing contract
• 40% due on delivery of equipment
• 10% due at completion of project
Invoices are due Net 30 from the date of invoice. A 2% discount will be applied to invoices paid within 15 calendar days of the invoice date.

Late payments may incur a fee of 1.5% per month or the maximum allowed by law. Client agrees to reimburse WCC Technologies Group for all reasonable costs incurred in the collection of unpaid balances.

4. Change Orders
All changes to the scope of work must be made through a written and signed Change Order.

5. Warranties
WCC Technologies Group warrants that services will be performed in a professional and workmanlike manner. No other warranties, express or implied, are provided.

6. Limitation of Liability
WCC Technologies Group’s total liability for any claim shall not exceed the total fees paid by Client under the applicable SOW. Neither party shall be liable for incidental, special, or consequential damages. Claims must be brought within 6 months of the event giving rise to the claim.

7. Confidentiality

City of Covina – PD Fiber Run and Professional Services California Contractor # 819788 WCC Technologies Group | your backbone for IT | wcctechgroup.com | (909) 364-9906 Page 13 Both parties agree to maintain the confidentiality of proprietary or confidential information disclosed during the course of this Agreement. This includes preliminary materials (e.g., draft SOWs, designs, budgets, technical concepts) provided for internal evaluation. Such materials may not be shared or reused without written consent. This duty survives termination of the Agreement.

8. Non-Solicitation
Neither party may solicit or hire the other party's employees or subcontractors during the term of this Agreement and for 12 months thereafter.

9. Force Majeure
Neither party shall be liable for delays or failure to perform due to causes beyond their reasonable control, including but not limited to natural disasters, strikes, shortages, supplier issues, or governmental actions.

10. Termination
Either party may terminate this Agreement or any SOW upon 30 days’ written notice. Client agrees to pay for all services rendered and authorized expenses incurred prior to termination.

11. Intellectual Property
Unless otherwise specified in the SOW, WCC Technologies Group retains all rights to preexisting intellectual property and tools used in the performance of services.

12. Governing Law and Dispute Resolution
This Agreement shall be governed by the laws of the State of California. Disputes exceeding $5,000 shall be resolved by binding arbitration in Los Angeles County, California, under the rules of the American Arbitration Association. Either party may seek injunctive relief in court if needed.

Signature
WCC Technologies Group
By: _______________________________
Name: Johnny Haygood
Title: President
Date: _______________________________
Client
By: _______________________________
Name: ____________________________
Title: _____________________________
Date: _______________________________

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 19
Meeting: July 21, 2026
Title: Consideration of a Professional Services Agreement for Communications and Public Outreach Services
Presented by: Chris Marcarello, City Manager
Recommendation: That the City Council authorize the City Manager to enter into a professional services agreement with Communications and Media Management Consultants EXECUTIVE SUMMARY:

The City utilizes a hybrid approach of in-house staff resources and contract services providers to share public information and enhance engagement in City projects, programs and services. This information is distributed across a variety of channels, including the City’s website, City publications (Covina Today quarterly program guide, department newsletters, department annual reports) and City social media accounts.

In an effort to augment these public information efforts, it is recommended that the City Council consider authorizing a professional services agreement with a specialized communications firm to refine outreach strategies and help broaden public participation and awareness of local programs and services. As proposed, the Council will consider authorizing a professional services agreement with Communications and Media Management Consultants (“CMMC”) for the provision of communications and public outreach services utilizing an existing agreement through the City of Ontario. CMMC is a highly experienced communications services firm that provides similar services to the cities of Calabasas, Chino, Glendale, Ontario, Pasadena and Palos Verdes Estates, among others. As proposed, the term will be for one-year, with an option to extend for two additional one-year terms and a total, not-to-exceed amount of $100,000 per year.

DISCUSSION:

As part of the City’s Fiscal Year 2026-27 budget, funding was included to enhance public information efforts and increase public awareness and participation in City programs and services. Such efforts will help to unify public outreach messaging, improve access to information on the City’s existing marketing channels and refine existing outreach publications. As planned, these efforts will help to support City departments and increase exposure and public involvement in local projects, programs and services.

To support these efforts, the City has conducted an informal review of public agency-focused communications firms that would help to bolster local public engagement efforts. Based on this review, it was determined that Communications and Media Management Consultants (“CMMC”) has the ability to provide a comprehensive array of related services and support to City departments. Additionally, the proposed principal that would be assigned to Covina possesses nearly four decades of local government public relations experience in Southern California, which would provide valuable insight and resource to the City.

As proposed, CMMC will help to plan, develop and implement internal and external communications strategies and public relations activities, including:

 A review of existing communications channels and implementation of improvements to make information more accessible to the public (website, publications revisions);  Ongoing support with developing public outreach and promotional content for City programs/services;
 Assist with developing standardized outreach materials to unify branding and messaging across City departments; and
 Evaluation and implementation of new outreach channels to improve public participation in City programs/services.

CMMC is a highly experienced communications services firm that provides similar services to the cities of Calabasas, Chino, Glendale, Ontario, Pasadena and Palos Verdes Estates, among others. Utilizing an existing agreement through the City of Ontario, the City is able to piggyback on this agreement for the provision of like services at competitive rates. As such, it is recommended that the City Council consider authorizing a professional services agreement with CMMC for the provision of communications, marketing and public relations services.

FISCAL IMPACT:

Funding for public relations and communications services is included in the City’s FY 2027 budget as follows: 1010-0300-51005 ($25,000), 6010-5000-51990 ($25,000), 6300-57-2700-0000-51005 ($25,000) and 2510-5600 ($25,000).

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

12923-0001\1917425v3.doc

PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated July 21, 2026 (“Effective Date”) and is between the City of Covina, a California municipal corporation (“City”) and Communications and Media Management Consultants, Inc. a California Corporation (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to marketing, communications and public relations services to promote City programs, projects and events.

B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The parties therefore agree as follows:

1. Term of Agreement. The term of this Agreement shall be from the Effective Date through July 21, 2027, unless sooner terminated as provided in Section 14 of this Agreement. The City may, upon mutual agreement, extend the contract for two (2) additional one year terms. In no event shall the contract be extended beyond July 21, 2029.

2. Compensation.

A. Compensation. As full compensation for Consultant’s services provided under this Agreement, City shall pay Consultant a sum not to exceed One hundred thousand Dollars ($100,000) (the “maximum compensation”), based on the hourly rates set forth in the Approved Fee Schedule, attached hereto as Exhibit A. Any terms in Exhibit A, other than the payment rates and schedule of payment, are null and void.

B. Expenses. City shall only reimburse Consultant for those expenses expressly set forth in Exhibit A.

C. Additional Services. City shall not allow any claims for additional services performed by Consultant, unless the City Council and the Consultant Representative authorize the additional services in writing prior to Consultant’s performance of the additional services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council shall be compensated at the rates set forth in Exhibit A, or, if not specified, at a rate mutually agreed to by the parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

12923-0001\1917425v3.doc

3. Consultant’s Services.

A. Scope of Services. Consultant shall perform the services described in the Scope of Services, attached as Exhibit B. City may request, in writing, changes in the scope of services to be performed. Any changes mutually agreed upon by the parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be Tom Lorenz, Principal (the “Consultant Representative”). The Consultant Representative shall directly manage Consultant’s services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.

C. Time for Performance. Consultant shall commence the services on the Effective Date and shall perform all services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

C. Standard of Performance. Consultant shall perform all services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

D. Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services required under this Agreement. All of the services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant shall determine the means, methods, and details by which Consultant’s personnel will perform the services under this Agreement. Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the services and compliance with the customary professional standards.

E. Compliance with Laws. The Consultant shall keep itself informed of all local, state and federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City and its agents shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

F. Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.

4. Method of Payment.

12923-0001\1917425v3.doc
A. Invoices. Consultant shall submit to City an invoice, on a monthly basis or less frequently, for actual services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period, hourly rates charged, if applicable, and the amount due. If City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.

B. Payment. City shall pay all undisputed invoice amounts within thirty (30) calendar days after receipt up to the maximum compensation set forth in Section 2 of this Agreement. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Finance Director.

C. Audit of Records. Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this agreement available during Consultant’s regular working hours to City for review and audit by City.

5. Ownership of Documents. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed (“written products”) pursuant to this Agreement shall become the sole property of the City without restriction or limitation upon its use and may be used, reused, disseminated or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.

6. Independent Contractor.

A. Consultant is, and shall at all times remain as to City, a wholly independent contractor and not an employee of City. The personnel performing the services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Consultant and Consultant’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Consultant’s personnel. Consultant’s personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Consultant’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the services under this Agreement. Consultant shall acquire and maintain, at its sole cost and expense, such vehicles, equipment, and supplies as Consultant’s personnel require to perform any of the services

12923-0001\1917425v3.doc
required by this Agreement. Consultant shall perform the services off of City premises at locations of Consultant’s choice, except as otherwise may from time to time be necessary in order for Consultant’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Consultant’s performance of the services under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform the services.

City may make a computer available to Consultant from time to time for Consultant’s personnel to obtain information about or to check on the status of projects pertaining to the services under this Agreement.

B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. Consultant shall be responsible for and pay all wages, salaries, benefits and other amounts due to Consultant’s personnel in connection with their performance of the services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, state, or federal policy, rule, regulation, statute or ordinance to the contrary, Consultant and any of its officers, employees, agents, and subcontractors providing any of the services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including, but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.

C. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s personnel practices. or to the extent arising from, caused by, or relating to the violation of any of the provisions of this Section

6. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

7. PERS Compliance and Indemnification.

12923-0001\1917425v3.doc
A. General Requirements. The parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Consultant agrees that, in providing its employees and any other personnel to City to perform the services under this Agreement, Consultant shall assure compliance with the Public Employees’ Retirement Law, commencing at Government Code Section 20000, the regulations of PERS, and the Public Employees’ Pension Reform Act of 2013, as amended. Without limitation to the foregoing, Consultant shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.

B. Indemnification. Consultant shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify, and hold harmless City, and its City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s violation of any provisions of this Section 7. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

8. Confidentiality. All data, documents, discussion, or other information (collectively “data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential. Consultant shall keep all data confidential and shall not disclose any data to any person or entity without City’s prior written consent. City shall grant such consent if disclosure is legally required. Consultant shall return all data to City upon the expiration or termination of this Agreement. Consultant’s covenant under this Section 8 shall survive the expiration or termination of this Agreement.

9. Conflicts of Interest. Consultant and its officers, employees, associates and subcontractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s services under this Agreement, including the Political Reform Act (Gov.

Code, § 81000 et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant may perform similar services for other clients, but Consultant and its officers, employees, associates and subcontractors shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant shall incorporate a clause substantially similar to this Section 9 into any subcontract that Consultant executes in connection with the performance of this Agreement.

10. Indemnification.

12923-0001\1917425v3.doc
A. Indemnities for Third Party Claims.
1) To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys or other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Liability with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. 2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws.

City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Subparagraph A. 2). 3) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section 10 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnity obligations, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties.

12923-0001\1917425v3.doc
B. Workers’ Compensation Acts not Limiting. Consultant’s indemnifications and obligations under this Section 10, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section 10 shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liability, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Consultant’s indemnifications and obligations under this Section 10 shall survive the expiration or termination of this Agreement.

11. Insurance.

A. Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of Four Million Dollars ($4,000,000) per project or location.

If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of Two Million Dollars ($2,000,000) per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of services under this Agreement, Consultant shall obtain a non-owned auto endorsement to the Commercial General Liability policy required under Subparagraph A. 1) of this Section 11. 3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of One Million Dollars ($1,000,000) per accident for bodily injury or disease. If Consultant has no employees while performing services under this Agreement, workers’ compensation policy is not required, but Consultant shall provide an executed declaration that it has no employees.

12. Mutual Cooperation.

12923-0001\1917425v3.doc
A. City’s Cooperation. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for Consultant’s proper performance of the services required under this Agreement.

B. Consultant’s Cooperation. In the event any claim or action is brought against the City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.

13. Records and Inspections. Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of two (2) years. Consultant shall, without charge, provide City with access to the records during normal business hours. City may examine and audit the records and make transcripts therefrom, and inspect all program data, documents, proceedings and activities.

14. Termination or Suspension of Agreement.

A. Right to Terminate or Suspend. City may terminate or suspend this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least seven (7) calendar days before the termination or suspension is to be effective. Consultant may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least sixty (60) calendar days before the termination is to be effective.

B. Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Consultant, City shall pay Consultant based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement.

15. Force Majeure. Consultant shall not be liable for any failure to perform its obligations under this Agreement if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

16. Notices. Any notices, consents, requests, demands, bills, invoices, reports or other communications which either party may desire to give to the other party under this Agreement must be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by reputable document delivery service or courier service during Consultant’s and City's regular business hours, or (c) five business days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the party to be notified as set forth below:

If to City: If to Consultant:

12923-0001\1917425v3.doc
Attn: City Manager CMMC, Inc.

City of Covina Attn: Tom Lorenz, Principal______
125 E. College Street| 27943 Seco Canyon Rd., Ste. 113
Covina, California 91723 Santa Clarita, CA 91350

17. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law.

Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

18. Prohibition of Assignment and Delegation. Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Consultant from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section 18 shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section 18, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

19. No Third Party Beneficiaries Intended. Except as otherwise provided in Section 10, this Agreement is made solely for the benefit of the parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

20. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

21. Exhibits. Exhibits A, B, C and D constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, the provisions of this Agreement shall control.

12923-0001\1917425v3.doc

22. Entire Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the parties. No party has been induced to enter into this Agreement by, nor is any party relying on, any representation or warranty except those expressly set forth in this Agreement.

23. Amendment of Agreement. This Agreement may be amended only by a writing signed by both parties. The City Manager is authorized to sign an amendment to this Agreement on the City Council’s behalf and without the City Council’s prior approval to make the following nonsubstantive modifications to the Agreement: (a) name changes; (b) extensions of time; (c) nonmonetary changes in the scope of work; and (d) termination of the Agreement.

24. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the parties to this Agreement.

25. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

26. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.

27. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a municipal, superior or federal court with geographic jurisdiction over the City of Covina.

28. Attorneys’ Fees. In any litigation or other proceeding by which on party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party shall be shall be awarded reasonable attorneys’ fees together with any costs and expenses, to resolve the dispute and to enforce the final judgment.

29. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

30. Authority to Execute Agreement. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute

12923-0001\1917425v3.doc
this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
[SIGNATURE PAGE FOLLOWS]
The parties, through their duly authorized representatives, are signing this Agreement on the date stated in the introductory clause.

City:

City of Covina,
a California municipal corporation
By:

Name:

Title:

ATTEST:

By:

Name: Fabian Velez
Title: Chief Deputy City Clerk
APPROVED AS TO FORM:

By:

Name: Candice K. Lee
Title: City Attorney
Consultant:

CMMC, Inc.
a California Corporation
By:

Name:

Title:

By:

Name:

Title:
(Two signatures of corporate officers required
for corporations under Corporations Code
Section 313, unless corporate documents
authorize only one person to sign this
Agreement on behalf of the corporation.)

12923-0001\1917425v3.doc

EXHIBIT A

APPROVED FEE SCHEDULE

City of Covina Communications and Community Outreach | Proposed Rate Sheet | Draft for Discussion

COMMUNICATIONS & MEDIA

MANAGEMENT CONSULTANTS
A Public Engagement Company

CITY OF COVINA

COMMUNICATIONS AND COMMUNITY OUTREACH

PROPOSED RATE SHEET
Contract Term August 1, 2026 through June 30, 2027
Compensation Model Monthly retainer with City-authorized hourly services beyond the retainer
Monthly Retainer $8000 per month
Base Contract Amount $88,000 for the 11-month term

1. MONTHLY RETAINER
The monthly retainer reserves blended professional capacity each month and provides the City with predictable access to CMMC's strategic, writing, outreach, media, graphic design, and project coordination resources. Work will be prioritized in consultation with the City Manager's Office and assigned across the following scope areas:
• Strategic communications counsel; coordination with City staff, departments, commissions, and City Council. • Research, analytics, core messaging, issue mitigation, media relations, and media response support. • Community outreach planning and stakeholder engagement strategies for internal and external audiences. • Website, landing-page, social media, e-newsletter, City newsletter, departmental, and internal communications content. • Fact sheets, talking points, press materials, informational mailings, collateral materials, and presentation content. • Graphic design for routine digital and print communications, including social media and public-information materials. • Government-access-channel coordination and liaison support with City staff and local video service providers. • Routine meetings, project work plans, timelines, checklists, status coordination, and performance review.

2. CITY-AUTHORIZED ADDITIONAL SERVICES
Work that exceeds the monthly retainer capacity, requires substantial project expansion, or falls outside the adopted scope will proceed only with prior City authorization and will be billed at the following rates:

SERVICE CLASSIFICATION RATE TYPICAL APPLICATION
Principal / Executive Strategic Counsel $150/hour Executive counsel, crisis strategy, City Council and leadership support
Senior Communications / Public
Information Consultant $125/hour Media relations, issue management, outreach strategy, senior writing Communications and Community
Engagement Specialist $50/hour Stakeholder outreach, content, meetings, research, implementation Writer / Research and Content
Development $50/hour Press releases, fact sheets, talking points, newsletters, web and mail copy Graphic Design / Digital Media Specialist $50/hour Routine print, digital, social media, presentation, and collateral design
Project Coordination / Administrative
Support $100/hour Scheduling, production coordination, tracking, document control, logistics

City of Covina Communications and Community Outreach | Proposed Rate Sheet | Draft for Discussion

3. URGENT, AFTER-HOURS, AND CRISIS RESPONSE
• Urgent support requested outside normal business hours, on weekends, or on City holidays included.

4. REIMBURSABLE AND THIRD-PARTY COSTS
• Printing, postage, mailing-house services, paid media, advertising placement, translation, interpretation, photography, video production, specialty web development, and other third-party vendor costs are not included in the professional fees. • Third-party costs will be incurred only with prior City authorization and billed at actual cost. CMMC coordination time will be charged within the retainer or at the applicable hourly rate. • Routine travel to scheduled meetings in Covina is included in the monthly retainer. Preapproved parking, tolls, shipping, and unusual travel expenses will be reimbursed at actual cost.

5. BILLING AND AUTHORIZATION TERMS
• CMMC will invoice the City monthly. Payment is due within 30 days of receipt of an accurate invoice. • The base agreement is not to exceed $100,000, excluding City-authorized reimbursable expenses and additional services. • No additional hourly work or material third-party expense will be incurred without authorization from the City's designated contract representative.
• Rates remain effective through June 30, 2027, unless modified by written agreement of the parties.

PRINCIPAL CONTACT
Tom Lorenz
Communications & Media Management Consultants
[email protected]
818-535-1958

12923-0001\1917425v3.doc

EXHIBIT B

SCOPE OF SERVICES

Communications is at the Center of Human Connection
27943 Suite 113, Seco Canyon Road, Santa Clarita, CA 91350 818-535-1958
City of Covina – Communications and Community Outreach
Scope
CMMC will provide services to assist staff with planning, developing, and implementing internal and external City communication strategies and public relations activities for the City of Covina.

CMMC will also assist with creating and executing outreach materials and services designed to educate, inform, and engage the community.

CMMC will consult on and support marketing, communications, and public relations efforts, coordinating at both strategic and tactical levels across City of Covina functions.

CMMC will provide graphic design support for City-related operations, materials, and media platforms. In support of the City’s communication strategy, CMMC will assist with producing and managing content for print and electronic publications for City departments.

Principal Accountabilities
• Marketing, communications, issue mitigation, and public relations • Responsible for creating, implementing, and measuring the success of:
o A comprehensive marketing, communications, and public relations program that enhances the City’s image and position within the community and facilitates internal and external communications
o Marketing, communications, and public relations activities across electronic and print media platforms
Core Services
• Coordination with city staff
• Research and analytics support
• Core messaging development
• Brand and theme development
• Development of fact sheets and collateral material
• Outreach strategies
• Graphic design in support of digital and print communications o City landing page
o Social media outreach and issue mitigation

12923-0001\1917425v3.doc

EXHIBIT C

PROJECT TIMELINE

Communications is at the Center of Human Connection
27943 Suite 113, Seco Canyon Road, Santa Clarita, CA 91350 818-535-1958
Consulting and Support Services
• Work Plan
o Timeline
o Checklist
• Develop strategies and plans to inform and engage key internal stakeholder groups within the agency, including employee associations, commissions, department heads, and others
• Develop strategies and plans to inform and engage influential external groups, including elected leaders, civic groups, business and neighborhood associations, schools, faith community leaders, and taxpayer groups
• Provide informational messaging appropriate for the City’s website, social media, enewsletters, City newsletters, and other online resources o Departmental publications
o Internal communications
• Programming on the City’s government access channel
o Serve as liaison with City staff and local video service providers • Graphic design
• Media relations
• Media mitigation
• Public engagement
• City Council coordination
o Analytics
o Research
o Appearances
o Talking points
• Write and design informational mailings
Pricing
Start Date: August 1, 2026
End Date: June 30, 2027
Cost:________________ (Printing and postage not included) Principal Contact
Tom Lorenz
[email protected]
818-535-1958

12923-0001\1917425v3.doc

EXHIBIT D

CALIFORNIA LABOR CODE COMPLIANCE
(Labor Code §§ 1720 et seq., 1813, 1860, 1861, 3700)
If this Agreement calls for services that, in whole or in part, constitute “public works” as defined in the California Labor Code, then:

1. This Agreement is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and the awarding public agency (“City”) and Consultant agrees to be bound by all the provisions thereof as though set forth in full herein.

2. Consultant shall be registered with the Department of Industrial Relations (“DIR”) in accordance with California Labor Code Section 1725.5 and has provided proof of registration to City prior to the Effective Date of this Agreement.

3. Consultant shall comply with the provisions of California Labor Code Sections 1771, 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The applicable prevailing wage determination(s) may be obtained at (http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm), are on file with City, and are available to any interested party upon request. Consultant shall, as a penalty to City, forfeit not more than two-hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for any public work done under this Agreement by Consultant or by any subcontractor.

4. Pursuant to California Labor Code Section 1771.4, Consultant’s services are subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Consultant shall post job site notices as prescribed by DIR regulations and agrees to furnish the records specified in California Labor Code Section 1776 directly to the Labor Commissioner in the manner prescribed by California Labor Code Section 1771.4(a)(3) and (c)(2).

5. Consultant shall comply with the provisions of California Labor Code Section 1776 which, among other things, require Consultant and each subcontractor to: (1) keep accurate payroll records, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform City of the location of the records. Consultant is responsible for compliance with Section 1776 by itself and all of its subcontractors.

6. Consultant shall comply with the provisions of California Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that Consultant is responsible for compliance with Section 1777.5 by itself and all of its subcontractors.

7. Consultant shall comply with the provisions of California Labor Code Section 1813 concerning penalties for workers who work excess hours. Consultant shall, as a penalty to

12923-0001\1917425v3.doc
City, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by Consultant or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code.

8. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Consultant hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Agreement.”
Date _______________ Signature ____________________________________

Financial Services Agency - Purchasing
303 East B St, Ontario CA 91764
Email: [email protected]
Phone: 909-395-2012
SUPPLIER:

Communications & Media Management Consultants
27943 Seco Canyon #113
Santa Clarita, CA 91350
BILL TO:

Accounts Payable
Invoices to: [email protected]
Purchase Order

1 All invoices and paperwork must reference this
Purchase Order number
Purchase Order No Revision Date
PO-06082 07/21/2025
Payment Terms Freight Terms
Net 30 FOB Destination
Buyer Requisitioner
Tavera, Mario A. Khu, Vanny
SHIP TO:

Khu, Vanny
Innovation Performance & Audit
303 East B Street
Ontario, CA 91764
Total Service Lines $ 120,000.00
Total PO Amount $ 120,000.00
Supplier acknowledgment of this Purchase Order shall constitute full and unequivocal acceptance of the Terms and Conditions, incorporated by reference and made part of this agreement as if attached hereto. The current version of the City’s Terms and Conditions can be viewed online at https://www.ontarioca.gov/Purchasing Authorized Signature
For Payable inquiries please call Accounts Payable at 909-395-2027.

Memo to Supplier:

Per Amendment signed 04/01/2025
Service Lines
Line # Description Start Date End Date Amount
1 Consulting Services for Communications Strategy and
Public Relations
$ 120,000.00

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 20
Meeting: July 21, 2026
Title: Approval to Purchase Network Security Hardware and Associated Support and Subscription Licensing from Intelli-Tech for the Network Modernization Project.

Presented by: Angel Carrillo, Assistant City Manager
Recommendation: Authorize the City Manager to issue a purchase order to Intelli-Tech for network security hardware and associated support and subscription licensing for the Police Department segment of the Citywide Network Modernization Project, in an amount not to exceed $52,598, utilizing OMNIA Partners NCPA Contract 01-170.

EXECUTIVE SUMMARY:

The City’s core network infrastructure at City Hall and the Police Department has reached the end of its supported service life and is due for replacement. Modernizing this infrastructure is a priority of the City’s ongoing IT improvement program. As proposed, the City Council will consider authorizing the purchase of network security hardware, subscription licensing and manufacturer support for use at the Police Department to ensure that network systems remain operational at all times. The proposed procurement would utilize a cooperative purchasing agreement through OMNIA Partners to access competitive pricing available from Intelli-Tech in an amount not-to-exceed $52,598.

DISCUSSION:

The City’s core network infrastructure at City Hall and the Police Department has reached the end of its supported service life and is due for replacement. Modernizing this infrastructure is a priority of the City’s ongoing IT improvement program. As proposed, the City will acquire security hardware components to upgrade the Police Department segment of the City’s information technology network.

Equipment to be Purchased
This purchase provides the network security hardware and associated licensing required for the Police Department segment of the network. The equipment consolidates routing and security functions onto current-generation firewall appliances configured for high availability. The purchase includes:
 Firewall appliances. Current-generation firewall hardware for the Police Department, deployed as a redundant pair so that critical public safety services remain available in the event of a hardware or software failure.
 Manufacturer support. Manufacturer support and security services included with the firewall hardware, providing firmware updates, security updates, and vendor technical support.

Procurement
Intelli-Tech is an authorized reseller of the manufacturer’s equipment. This purchase is made through OMNIA Partners NCPA Contract 01-170, a cooperative purchasing agreement available to public agencies. Purchasing through a cooperative contract satisfies the City’s competitive procurement requirements and is consistent with the City’s purchasing policy.