Agenda packet — Covina City Council, October 20, 2026 (part 5 of 6)

A. City’s Cooperation. City shall provide Contractor with all pertinent data, documents and other requested information as is reasonably available for Contractor’s proper performance of the Work required under this Agreement.

B. Contractor’s Cooperation. In the event any claim or action is brought against the City relating to Contractor’s performance or Work rendered under this Agreement, Contractor shall render any reasonable assistance that City requires.

13. Records and Inspections. Contractor shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of five (5) years.

Contractor shall, without charge, provide City with access to the records during normal business hours. City may examine and audit the records and make transcripts therefrom, and inspect all program data, documents, proceedings and activities.

14. Termination or Suspension of Agreement.

A. Right to Terminate or Suspend. City may terminate or suspend this Agreement at any time, at will, for any reason or no reason, after giving written notice to Contractor at least seven (7) calendar days before the termination or suspension is to be effective. Contractor may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least sixty (60) calendar days before the termination is to be effective.

B. Obligations upon Termination. Contractor shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Contractor, City shall pay Contractor based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Contractor be entitled to receive more than the amount that would be paid to Contractor for the full performance of the Work required by this Agreement.

15. Force Majeure. Contractor shall not be liable for any failure to perform its obligations under this Agreement if Contractor presents acceptable evidence, in City’s sole judgment, that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Contractor’s reasonable control and not due to any act by Contractor.

16. Notices. Any notices, consents, requests, demands, bills, invoices, reports or other communications which either party may desire to give to the other party under this Agreement must be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by reputable document delivery service or courier service during Contractor’s and City's regular business hours, or (c) five business days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the party to be notified as set forth below:

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If to City: If to Contractor:

Attn: Gary Sager, President
City of Covina G.M. Sager Construction Co., Inc.
125 E. College Street 1380 South East End Ave
Covina, California 91723 Pomona, CA 91766

17. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee, subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Contractor will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

18. Prohibition of Assignment and Delegation. Contractor shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Contractor from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section 18 shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section 18, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

19. No Third-Party Beneficiaries Intended. Except as otherwise provided in Section 10, this Agreement is made solely for the benefit of the parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

20. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

21. Exhibits. Exhibits A, B, C, and D constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, the provisions of this Agreement shall control.

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22. Entire Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the parties. No party has been induced to enter into this Agreement by, nor is any party relying on, any representation or warranty except those expressly set forth in this Agreement.

23. Amendment of Agreement. This Agreement may be amended only by a writing signed by both parties. If the City Manager has entered into this Agreement on behalf of the City, the City Manager may approve an amendment to this Agreement and additional payment up to the amount of his contract authority. If this Agreement was originally approved by the City Council, then any amendments shall be approved by the City Council, except that the City Manager may approve amendments extending the time for performance, modifying the scope of work without any change to the maximum payment, approving a change in name of the Contractor, or terminating the Agreement.

24. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the parties to this Agreement.

25. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

26. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.

27. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a municipal, superior or federal court with geographic jurisdiction over the City of Covina.

28. Attorneys’ Fees. In any litigation or other proceeding by which on party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party shall be shall be awarded reasonable attorneys’ fees together with any costs and expenses, to resolve the dispute and to enforce the final judgment.

29. Claim Dispute Resolution. In the event of any dispute or controversy with the City over any matter whatsoever, the Contractor shall not cause any delay or cessation in or of work, but shall proceed with the performance of the work in dispute. The Contractor shall retain any and all rights provided that pertain to the resolution of disputes

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and protests between the parties. The disputed work will be categorized as an "unresolved dispute" and payment, if any, shall be as later determined by mutual agreement or a court of law. The Contractor shall keep accurate, detailed records of all disputed work, claims and other disputed matters. All claims arising out of or related to the Agreement or this Project, and the consideration and payment of such claims, are subject to the Government Claims Act (Government Code Section 810 et seq.) with regard to filing claims. All such claims are also subject to Public Contract Code Section 9204 and Public Contract Code Section 20104 et seq. (Article 1.5), where applicable.

This Contract hereby incorporates those provisions as though fully set forth herein. Thus, the Contractor or any Subcontractor must file a claim in accordance with the Government Claims Act as a prerequisite to filing a construction claim in compliance with Section 9204 and Article 1.5 (if applicable), and must then adhere to Article 1.5 and Section 9204, as applicable, pursuant to the definition of "claim" as individually defined therein.

30. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

31. Authority to Execute Agreement. The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. [SIGNATURE PAGE FOLLOWS]

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The parties, through their duly authorized representatives, are signing this Agreement on the date stated in the introductory clause.

City:

City of Covina,
a California municipal corporation
By:

Name: Chris Marcarello
Title: City Manager
ATTEST:

By:

Name: Fabian Velez
Title: Chief Deputy City Clerk
Contractor:

G.M. Sager Construction Co., Inc.
a California Corporation
By:

Name:

Title:

By:

Name:

Title:
(Two signatures of corporate officers
required for corporations under
Corporations Code Section 313, unless
corporate documents authorize only one
person to sign this Agreement on behalf of
the corporation.)

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EXHIBIT A

SCOPE OF WORK AND PAYMENT SCHEDULE

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EXHIBIT B

CALIFORNIA LABOR CODE COMPLIANCE
(Labor Code §§ 1720 et seq., 1813, 1860, 1861, 3700)
If this Agreement calls for services that, in whole or in part, constitute “public works” as defined in the California Labor Code, then:

1. This Agreement is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and the awarding public agency (“City”) and Contractor agrees to be bound by all the provisions thereof as though set forth in full herein.

2. Contractor shall be registered with the Department of Industrial Relations (“DIR”) in accordance with California Labor Code Section 1725.5 and has provided proof of registration to City prior to the Effective Date of this Agreement.

3. Contractor shall comply with the provisions of California Labor Code Sections 1771, 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The applicable prevailing wage determination(s) may be obtained at
(http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm), are on file with City, and are available to any interested party upon request. Contractor shall, as a penalty to City, forfeit not more than two-hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for any public work done under this Agreement by Contractor or by any subcontractor.

4. Pursuant to California Labor Code Section 1771.4, Contractor’s services are subject to compliance monitoring and enforcement by the Department of Industrial Relations. Contractor shall post job site notices as prescribed by DIR regulations and agrees to furnish the records specified in California Labor Code Section 1776 directly to the Labor Commissioner in the manner prescribed by California Labor Code Section 1771.4(a)(3) and (c)(2).

5. Contractor shall comply with the provisions of California Labor Code Section 1776 which, among other things, require Contractor and each subcontractor to: (1) keep accurate payroll records, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform City of the location of the records. Contractor is responsible for compliance with Section 1776 by itself and all of its subcontractors.

6. Contractor shall comply with the provisions of California Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that Contractor is responsible for compliance with Section 1777.5 by itself and all of its subcontractors.

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7. Contractor shall comply with the provisions of California Labor Code Section 1813 concerning penalties for workers who work excess hours. Contractor shall, as a penalty to City, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code.

8. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Agreement.” Date _______________ Signature ____________________________________

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EXHIBIT C

PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Covina (“City”), has awarded to G.M. Sager Construction Co., Inc 1380 South East End Ave, Pomona, CA 91766 (“Principal”) (Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:

Speed Hump Installation Project – City-Wide
(Project Description/ Name)
WHEREAS, Principal is required under the terms of the Contract to furnish a Bond for the faithful performance of the Contract.

NOW, THEREFORE, we, the undersigned Principal, and

(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the City in the penal sum of Dollars ($ ), this
amount being not less than the total Contract Price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors executors and administrators, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his, her or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Contract and any alteration thereof made as therein provided, on the Principal’s part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including

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reasonable attorneys’ fees, incurred by City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. Surety hereby waives any statute of limitations as it applies to an action on this Bond.

The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or of the Work to be performed thereunder or the specifications accompanying the same shall in anywise affect its obligations under this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the Work or to the specifications. Surety hereby waives the provisions of California Civil Code Sections 2845 and 2849. The City is the principal beneficiary of this Bond and has all rights of a party hereto.

IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Dated:
“Principal”
By:

Its
By:

Its
(Seal)
“Surety”
By:

Its
By:

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MUST NOT BE PRIOR TO DATE OF CONTRACT. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located.

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EXHIBIT D

PAYMENT BOND
(LABOR AND MATERIALS)
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Covina (“City”), State of California, has awarded to G.M. Sager Construction Co., Inc 1380 South East End Ave, Pomona, CA 91766 (“Principal”) (Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:

Speed Hump Installation Project – City-Wide
(Project Description/Name)
WHEREAS, under the terms of the Contract, the Principal is required before entering upon the performance of the Work, to file a good and sufficient payment Bond with the City to secure the claims to which reference is made in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code.

NOW, THEREFORE, we, the undersigned Principal, and
(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the City and all contractors, subcontractors, laborers, material suppliers, and other persons employed in the performance of the Contract and referred to in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code in the penal sum of
Dollars ($ ), for materials
furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to this Work or labor, that the Surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this Bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by City in successfully enforcing this obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this Bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file claims under Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this Bond.

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expiration of the time within which a joint labor management committee may commence an action against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1771.2, if the condition of this Bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.

The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract or the Specifications accompanying the same shall in any manner affect its obligations on this Bond, and it does hereby waive notice of any such change, extension, alteration or addition.

Dated:
“Principal”
By:

Its
By:

Its
(Seal)
“Surety”
By:

Its
By:

Its
(Seal)
Note: This Bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. DATE OF BOND MUST NOT BE BEFORE DATE OF CONTRACT. IF CONTRACTOR IS A PARTNERSHIP, ALL PARTNERS MUST EXECUTE BOND. DATE OF BOND MUST NOT BE PRIOR TO DATE OF CONTRACT. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located.

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SPEED HUMP INSTALLATION REQUEST CHECKLIST
Street Segment:

ELIGIBILITY CRITERIA
The street segment above must meet all the below listed criteria to be eligible for speed hump install. ☐ Classified as “Local Residential.”
☐ Speed limit is 30 mph or less and 85th percentile speed is more than 10 mph above the speed limit. ☐ Daily traffic volume is more than 1,000 vehicles per day (VPD), but no more than 3,000 VPD. ☐ There are no known drainage/flood issues.
☐ There are no horizontal curves where visibility is less than 150 feet. ☐ No grades greater than 5% or minimum sight distance requirements on hilly/rolling streets. ☐ Adequate horizontal and vertical alignment and sight distances. ☐ Not a primary/important route for emergency vehicles. ☐ More than one lane in each direction.
☐ Not a truck route or transit route.
☐ Significant portion of traffic will not be diverted to nearby residential or local streets. ☐ Length is 1,200 feet or greater and traffic signals or stop signs exist more than 1,200 feet apart. ☐ Streets less than 1,200 and greater than 600 feet may be eligible provided all other criteria are met and are continuous to segments of 1,200 feet or longer with speed humps.

NEIGHBORHOOD PETITION FORM
If all the above eligibility criteria are met, resident is approved to proceed with execution of the Neighborhood Petition Form. Resident Spokesperson has 90 days to return the completed form starting from the time it’s received from staff.

Provided to Resident: Return By: Received By:

Date / Staff Initials Date Date / Staff Initials

SIGNATURE VERIFICATION
If majority support (67% or more) of abutting lots is confirmed, petition is approved and staff will proceed with the recommendation of speed hump installation to Traffic & Parking Advisory Commission and thereafter, City Council.

In Favor: Opposed: No Response: Percent in Favor: Majority Confirmed: Y / N

DEPARTMENTAL APPROVAL COMMISSION/COUNCIL APPROVAL
Engineering Traffic & Parking
Approved By Date Item No. Meeting Date
LA County Fire City Council
Approved By Date Item No. Meeting Date
Covina Police
Approved By Date

CITY OF COVINA
Public Works - Engineering Division
125 East College Street
Covina, CA 91723
Phone: (626) 384-5490 | Fax: (626) 384-5479 | Email: [email protected] Requestor:

Contact:

Steve Hancy S Armel Drive, from Badillo to Puente 1/20/26 CR 3/20/26 2/12/26 CR 23 0 10 69% Yes

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SPEED HUMP INSTALLATION REQUEST CHECKLIST
Street Segment:

Provided to Resident: Return By: Received By:

Date / Staff Initials Date Date / Staff Initials

In Favor: Opposed: No Response: Percent in Favor: Majority Confirmed: Y / N

CITY OF COVINA
Public Works - Engineering Division
125 East College Street
Covina, CA 91723
Phone: (626) 384-5490 | Fax: (626) 384-5479 | Email: [email protected] Requestor:

Contact:

Steve Hancy S Armel Drive, from Badillo to Puente
■
■
■
■
1/20/26 CR 3/20/26 2/12/26 CR 23 0 10 69% Yes

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SPEED HUMP INSTALLATION REQUEST CHECKLIST
Street Segment:

Provided to Resident: Return By: Received By:

Date / Staff Initials Date Date / Staff Initials

In Favor: Opposed: No Response: Percent in Favor: Majority Confirmed: Y / N

CITY OF COVINA
Public Works - Engineering Division
125 East College Street
Covina, CA 91723
Phone: (626) 384-5490 | Fax: (626) 384-5479 | Email: [email protected] Requestor:

Contact:

Steve Hancy S Armel Drive, from Badillo to Puente
■
■
■
■
1/20/26 CR 3/20/26 2/12/26 CR 23 0 10 69% Yes

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CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 13
Meeting: October 20, 2026
Title: Glendora Avenue Resurfacing Project – Project No. P2708 – Award of Contract to Gentry Brothers, Inc. in the Amount of $710,040
Presented by: Rafael M. Fajardo, Director of Public Works/City Engineer Recommendation: 1. Approve plans and specifications for the Glendora Avenue Resurfacing Project – Project No. P2708;

2. Award a contract for the Glendora Avenue Resurfacing Project – Project No.

P2708 to Gentry Brothers, Inc. as the lowest responsive and responsible bidder in the amount of $710,040 and authorize the City Manager to execute the contract;

3. Authorize a contingency amount of $71,004 (approximately 10% of construction costs) for any unforeseen construction expenses;

4. Award a Professional Services Agreement (PSA) to CEJ Engineers, Inc. for Engineering Services, Construction Management & Inspection Services for an amount not-to-exceed $155,500 and authorize the City Manager to execute the agreement; and

5. Adopt Resolution CC 2026-108 appropriating an additional $100,000 from available Proposition C Fund – Fund Balance for use towards the project.

EXECUTIVE SUMMARY:

As part of the City’s Fiscal Year 2026-27 Capital Improvement Program, the City Council approved the Glendora Avenue Resurfacing Project – Project No. P2708. The project’s objective is to replace 2,500 tons of AC overlay pavement, perform miscellaneous concrete work, and refurbish other appurtenances along Glendora Avenue between Puente Street and Ruddock Street. As a part of the project, the bidding contractors submitted Alternate Bid Item No. 1 to install 36-inch box parkway trees along the project area. The Alternate Bid was favorable and provides added value to the City in enhancing the public right-of-way and complements the beautification of the project area. Thus, City staff recommends proceeding with award of a contract inclusive of both the Base Bid and Alternate Bid Item No.1.

Following a public bidding process, it has been determined that the lowest responsive and responsible bidder for the project is Gentry Brothers, Inc. As such, it is recommended that a contract (Attachment A) be awarded for the Glendora Avenue Resurfacing Project – Project No. P2708 to Gentry Brothers, Inc. in the amount of $710,040 and authorize the City Manager to execute the contract. Construction improvements are expected to commence in November 2026.

DISCUSSION:

A Notice Inviting Bids was published in the San Gabriel Valley Examiner on Thursday, September 3rd, 2026, Thursday, September 10th, 2026, and Thursday, September 17th, 2026. Moreover, the Notice Inviting Bids was sent to the Dodge Construction Network “Green Sheets” for posting beginning on Thursday, September 3rd, 2026.

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Sealed bids were accepted in the Office of the City Clerk until 10:00 am on Tuesday, September 22nd ,
2026. Beginning at 10:00 a.m. on September 22, 2026, the City Clerk publicly opened six (6) sealed bids with the following results:

Rank Bidder Location Base Bid Amount plus
Alternate Bid Item No. 1
1 Gentry Brothers, Inc. Irwindale, CA $710,040
2 Copp Contracting, Inc. Buena Park, CA $775,595.95
3 Sequel Contractors, Inc Santa Fe Springs, CA $800,744 4 Hardy & Harper, Inc. Lake Forest, CA $824,000
5 All American Asphalt Corona, CA $826,586
6 Onyx Paving Company, Inc. Anaheim, CA $832,000
City staff has reviewed all bid documents for compliance and evaluated the contractor’s professional background and recently completed projects for competency. As a result, City staff recommends an award of contract to the lowest responsive and responsible bidder, Gentry Brothers, Inc., given that this firm has completed major road reconstruction projects for several public agencies in southern California including the City of Covina’s Street Residential Resurfacing Project, Barranca Avenue & Cienega Avenue Street Resurfacing Project, San Bernardino Road Resurfacing Project, and the Barranca Avenue and Covina Boulevard Resurfacing Project.

FISCAL IMPACT:

The Glendora Avenue Resurfacing Project – Project No. P2708 was included in the adopted Fiscal Year 2026-2027 Capital Improvement Program as shown below. Proposition C Funds for Alternate Bid Item #1 will be used in the amount of $41,250 (Alternative Bid Item #1 Amount + 10% Contingency) via the Tree Planting & Landscape Installation Project – City-Wide. Adoption of Resolution CC 2026-108 will appropriate an additional $100,000 from the available Proposition C Fund – Fund Balance for use towards the completion of this project. The new total funding allocation for the Glendora Avenue Resurfacing Project – Project No. P2708 will be $950,000.

Following is an updated summary of project funding:

TABLE 1. PROJECT FUNDING
Source of Project Funds Amount Account Council Appropriation Action
Proposition C $800,000 2405-2200-55310-P2708 FY 2026-2027 CIP Budget Proposition C $100,000 2405-2200-55310-P2708 Resolution CC 2026-108 Proposition C $50,000 2405-2200-55030-P2607 FY 2026-2027 CIP Budget Grand Total $950,000
The following table conveys the anticipated expenditure summary:

TABLE 2. PROJECT EXPENSES
Description Amount
Contract Base Bid plus Alternate Bid Item No. 1 (Gentry Brothers, Inc.) $710,040 Contingency Allowance $71,004
Project Subtotal $781,044
Engineering Services, Construction Management and Inspection (CEJ Engineers, Inc.)
$155,500
Total Project Fiscal Impact $936,544

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CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This project has been determined to be categorically exempt under CEQA in accordance with Title 14, Chapter 3, Class 1, Sections 15301 and 15302. This exemption includes the minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. The project involves negligible or no expansion of an existing use.

Respectfully submitted,

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ATTACHMENT A

CONTRACT

CITY OF COVINA CONTRACT FOR
GLENDORA AVENUE RESURFACING PROJECT – PROJECT NO.

P2708
THIS CONTRACT (“Contract”) is made and entered this 20th day of October, 2026 (“Effective Date”), by and between the CITY OF COVINA, a California municipal corporation (“City”) and Gentry Brothers, Inc a California corporation (“Contractor”). Contractor’s California State Contractor’s license number is 397682; Class A. Contractor’s DIR registration number is 10000002240.

In consideration of the mutual covenants hereinafter set forth, the parties hereto agree as follows:

1. Contract Documents. The Contract Documents consist of this Contract, the Notice Inviting Bids, Instructions to Bidders, Bid (including documentation accompanying the Bid and any postBid documentation submitted before the Notice of Award), the Bonds, permits from regulatory agencies with jurisdiction, General Provisions, Special Provisions, Plans, Standard Plans, Standard Specifications, Reference Specifications, Addenda, Change Orders, and Supplemental Agreements. The Contract Documents are attached hereto and incorporated herein by reference.

In the event of any conflict between the terms of this Contract and any incorporated documents, the terms of this Contract shall control.

2. Scope of Services. Contractor shall perform the Work in a good and workmanlike manner for the project identified as Glendora Avenue Resurfacing Project – Project No. P2708 (“Project”), as described in this Contract and in the Contract Documents.

3. Compensation. In consideration of the services rendered hereunder, City shall pay Contractor an amount not to exceed Seven Hundred and Ten Thousand and Forty Dollars ($710,040) in accordance with the prices as submitted in the Bid, attached hereto as Exhibit “A” and incorporated herein by this reference.

4. Incorporation by Reference. All of the following documents are attached hereto and incorporated herein by this reference: Workers’ Compensation Certificate of Insurance, Additional Insured Endorsement (Comprehensive General Liability), Additional Insured Endorsement (Automobile Liability), and Additional Insured Endorsement (Excess Liability).

5. Antitrust Claims. In entering into this Contract, Contractor offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. § 15) or under the Cartwright Act (Cal. Bus. & Prof. Code, § 16700 et seq.) arising from purchases of goods, services, or materials pursuant to the Contract. This assignment shall be made and become effective at the time City tenders final payment to Contractor without further acknowledgment by the parties.

6. Prevailing Wages. City and Contractor acknowledge that the Project is a public work to which prevailing wages apply.

7. Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, by signing this Contract,

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the Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the Work of this Contract.”

8. Trenches and Other Excavations. If this Project involves the digging trenches or other excavations that will extend deeper than four (4) feet below the surface, Contractor shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site differing from those indicated by information about the site made available to proposers prior to the deadline for submitting proposals; and (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Contract.

9. Titles. The titles used in this Contract are for convenience only and shall in no way define, limit or describe the scope or intent of this Contract or any part of it.

10. Authority. Any person executing this Contract on behalf of Contractor warrants and represents that he or she has the authority to execute this Contract on behalf of Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.

11. Entire Agreement. This Contract, including the Contract Documents and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between City and Contractor. This Contract supersedes all prior oral or written negotiations, representations or agreements. This Contract may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties that expressly refers to this Contract.

12. Counterparts. This Contract may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.

IN WITNESS WHEREOF, the parties hereto have executed the Contract the day and year first above written.
[SIGNATURE PAGE FOLLOWS]

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CITY OF COVINA
By:

City Manager
ATTEST:

By:

Chief Deputy City Clerk
Dated:
(“CONTRACTOR”)
By:

Printed Name:

Title:

By:

Printed Name:

Title:

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EXHIBIT A

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EXHIBIT B

PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Covina (“City”), has awarded to
(“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:

GLENDORA AVENUE RESURFACING PROJECT – PROJECT NO. P2708 (Project Description/ Name)
WHEREAS, Principal is required under the terms of the Contract to furnish a Bond for the faithful performance of the Contract.

NOW, THEREFORE, we, the undersigned Principal, and

(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the City in the penal sum of
Dollars ($ ), this
amount being not less than the total Contract Price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors executors and administrators, jointly and severally, firmly by these presents.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. Surety hereby waives any statute of limitations as it applies to an action on this Bond.

Surety hereby waives the provisions of California Civil Code Sections 2845 and 2849. The City is the principal beneficiary of this Bond and has all rights of a party hereto.

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Dated:
“Principal”
By:

Its
By:

Its
(Seal)
“Surety”
By:

Its
By:

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EXHIBIT C

PAYMENT BOND
(LABOR AND MATERIALS)
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Covina (“City”), has awarded to
(“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:

GLENDORA AVENUE RESURFACING PROJECT – PROJECT NO. P2708 (Project Description/Name)
WHEREAS, under the terms of the Contract, the Principal is required before entering upon the performance of the Work, to file a good and sufficient payment Bond with the City to secure the claims to which reference is made in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code.

NOW, THEREFORE, we, the undersigned Principal, and
(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the City and all contractors, subcontractors, laborers, material suppliers, and other persons employed in the performance of the Contract and referred to in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code in the penal sum of Dollars
($ ), for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to this Work or labor, that the Surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this Bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by City in successfully enforcing this obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

Upon expiration of the time within which the California Labor Commissioner may serve a civil wage and penalty assessment against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1741, and upon expiration of the time within which a joint labor management committee may commence an action against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1771.2, if the condition of this Bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.

The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the

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terms of the Contract or the Specifications accompanying the same shall in any manner affect its obligations on this Bond, and it does hereby waive notice of any such change, extension, alteration or addition.

Dated:
“Principal”
By:

Its
By:

Its
(Seal)
“Surety”
By:

Its
By:

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PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated October 20, 2026 (“Effective Date”) and is between the City of Covina, a California municipal corporation (“City”) and CEJ Engineers, Inc., a California corporation (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to provide Construction Management & Inspection Services - Glendora Avenue Resurfacing Project – Project No. P2708.

B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The parties therefore agree as follows:

1. Term of Agreement. The term of this Agreement shall be from the Effective Date through June 30, 2027, unless sooner terminated as provided in Section 14 of this Agreement.

2. Compensation.

A. Compensation. As full compensation for Consultant’s services provided under this Agreement, City shall pay Consultant a sum not to exceed Eighty Five Thousand Dollars ($85,000) (the “maximum compensation”), based on the hourly rates set forth in the Approved Fee Schedule, attached hereto as Exhibit A. Any terms in Exhibit A, other than the payment rates and schedule of payment, are null and void.

B. Expenses. The amount set forth in paragraph A shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement.

C. Additional Services. City shall not allow any claims for additional services performed by Consultant, unless the City Council and the Consultant Representative authorize the additional services in writing prior to Consultant’s performance of the additional services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council shall be compensated at the rates set forth in Exhibit A, or, if not specified, at a rate mutually agreed to by the parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

3. Consultant’s Services.

A. Scope of Services. Consultant shall perform the services described in the Scope of Services, attached as Exhibit A. City may request, in writing, changes in the scope of services to be performed. Any changes mutually agreed upon by the parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

ATTACHMENT B

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B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be Joaquin Cervantes, Principal (the “Consultant Representative”). The Consultant Representative shall directly manage Consultant’s services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.

C. Time for Performance. Consultant shall commence the services on the Effective Date and shall perform all services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Consultant shall perform all services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

E. Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services required under this Agreement. All of the services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant shall determine the means, methods, and details by which Consultant’s personnel will perform the services under this Agreement. Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the services and compliance with the customary professional standards.

F. Compliance with Laws. The Consultant shall keep itself informed of all local, state and federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City and its agents shall not be liable at law or in equity occasioned by failure of the Consultant to comply with G. Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.

4. Method of Payment.

A. Invoices. Consultant shall submit to City an invoice, on a monthly basis or less frequently, for actual services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period, hourly rates charged, if applicable, and the amount due. If City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.

B. Payment. City shall pay all undisputed invoice amounts within thirty (30) calendar days after receipt up to the maximum compensation set forth in Section 2 of this Agreement. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Finance Director.

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C. Audit of Records. Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this agreement available during Consultant’s regular working hours to City for review and audit by City.

5. Ownership of Documents. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed (“written products”) pursuant to this Agreement shall become the sole property of the City without restriction or limitation upon its use and may be used, reused, disseminated or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.

6. Independent Contractor.

A. Consultant is, and shall at all times remain as to City, a wholly independent contractor and not an employee of City. The personnel performing the services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Consultant and Consultant’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Consultant’s personnel. Consultant’s personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Consultant’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the services under this Agreement. Consultant shall acquire and maintain, at its sole cost and expense, such vehicles, equipment, and supplies as Consultant’s personnel require to perform any of the services required by this Agreement. Consultant shall perform the services off of City premises at locations of Consultant’s choice, except as otherwise may from time to time be necessary in order for Consultant’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Consultant’s performance of the services under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform the services.

City may make a computer available to Consultant from time to time for Consultant’s personnel to obtain information about or to check on the status of projects pertaining to the services under this Agreement.

B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. Consultant shall be responsible for and pay all wages, salaries, benefits and other amounts due to Consultant’s personnel in connection with their performance of the services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such

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additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, state, or federal policy, rule, regulation, statute or ordinance to the contrary, Consultant and any of its officers, employees, agents, and subcontractors providing any of the services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including, but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.

C. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s personnel practices. or to the extent arising from, caused by, or relating to the violation of any of the provisions of this Section

6. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

7. PERS Compliance and Indemnification.

A. General Requirements. The parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Consultant agrees that, in providing its employees and any other personnel to City to perform the services under this Agreement, Consultant shall assure compliance with the Public Employees’ Retirement Law, commencing at Government Code Section 20000, the regulations of PERS, and the Public Employees’ Pension Reform Act of 2013, as amended. Without limitation to the foregoing, Consultant shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.

B. Indemnification. Consultant shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify, and hold harmless City, and its City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s violation of any provisions of this Section 7. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

8. Confidentiality. All data, documents, discussion, or other information (collectively “data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential. Consultant shall keep all data confidential and shall not disclose any data to any person or entity without City’s prior written consent. City shall grant such consent if

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disclosure is legally required. Consultant shall return all data to City upon the expiration or termination of this Agreement. Consultant’s covenant under this Section 8 shall survive the expiration or termination of this Agreement.

9. Conflicts of Interest. Consultant and its officers, employees, associates and subcontractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s services under this Agreement, including the Political Reform Act (Gov.

Code, § 81000 et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant may perform similar services for other clients, but Consultant and its officers, employees, associates and subcontractors shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant shall incorporate a clause substantially similar to this Section 9 into any subcontract that Consultant executes in connection with the performance of this Agreement.

10. Indemnification.

A. Indemnity for Design Professional Services. To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, protect, indemnify and hold harmless City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys or other professionals, and all costs associated therewith, and reimbursement of attorney’s fees and costs of defense (collectively “Liabilities”), whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to, in whole or in part, the negligence, recklessness or willful misconduct of Consultant, its officers, agents, servants, employees, subcontractors, material men, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of design professional services under this Agreement by a “design professional,” as the term is defined under California Civil Code Section 2782.8(c)(2).

B. Other Indemnities.
1) Other than in the performance of design professional services, and to the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify the Indemnitees from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys or other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively “Claims”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Claim with counsel of the

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Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith.
2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws.

City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Subparagraph B. 2). 3) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section 10 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnities, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Claims in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties.

C. Workers’ Compensation Acts not Limiting. Consultant’s obligations under this Section 10, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

D. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provisions in this Section 10 shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liability, Claim, tax, assessment, penalty or interest asserted against City.

E. Survival of Terms. The indemnification in this Section 10 shall survive the expiration or termination of this Agreement.

11. Insurance.

A. Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:

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1) Commercial General Liability Insurance with a minimum limit of Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of Four Million Dollars ($4,000,000) per project or location.

If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of Two Million Dollars ($2,000,000) per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of services under this Agreement, Consultant shall obtain a non-owned auto endorsement to the Commercial General Liability policy required under Subparagraph A. 1) of this Section 11. 3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of One Million Dollars ($1,000,000) per accident for bodily injury or disease. If Consultant has no employees while performing services under this Agreement, workers’ compensation policy is not required, but Consultant shall provide an executed declaration that it has no employees. 4) Professional Liability Insurance with minimum limits of Two Million Dollars ($2,000,000) per claim and in aggregate.

B. Acceptability of Insurers. The insurance policies required under this Section 11 shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide. Self-insurance shall not be considered to comply with the insurance requirements under this Section 11.

C. Additional Insured. The commercial general and automobile liability policies shall contain an endorsement naming the City, its officers, employees, agents and volunteers as additional insureds.

D. Primary and Non-Contributing. The insurance policies required under this Section 11 shall apply on a primary non-contributing basis in relation to any other insurance or selfinsurance available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

E. Consultant’s Waiver of Subrogation. The insurance policies required under this Section 11 shall not prohibit Consultant and Consultant’s employees, agents or subcontractors from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

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G. Cancellations or Modifications to Coverage. Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Section 11 during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail thirty (30) calendar days’ prior written notice to City. If any insurance policy required under this Section 11 is canceled or reduced in coverage or limits, Consultant shall, within two (2) business days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section 11 in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the requirements under this Section 11, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon. Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.

I. Evidence of Insurance. Prior to the performance of services under this Agreement, Consultant shall furnish City’s Risk Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section 11. The endorsements are subject to City’s approval. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with City’s Risk Manager. Consultant shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall furnish such proof at least two (2) weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under Section 10 of this Agreement.

K. Subcontractor Insurance Requirements. Consultant shall require each of its subcontractors that perform services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section 11.

12. Mutual Cooperation.

A. City’s Cooperation. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for Consultant’s proper performance of the services required under this Agreement.

B. Consultant’s Cooperation. In the event any claim or action is brought against the City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.

13. Records and Inspections. Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of five (5) years. Consultant shall, without

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charge, provide City with access to the records during normal business hours. City may examine and audit the records and make transcripts therefrom, and inspect all program data, documents, proceedings and activities.

14. Termination or Suspension of Agreement.

A. Right to Terminate or Suspend. City may terminate or suspend this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least seven (7) calendar days before the termination or suspension is to be effective. Consultant may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least sixty (60) calendar days before the termination is to be effective.

B. Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Consultant, City shall pay Consultant based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement.

15. Force Majeure. Consultant shall not be liable for any failure to perform its obligations under this Agreement if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

16. Notices. Any notices, consents, requests, demands, bills, invoices, reports or other communications which either party may desire to give to the other party under this Agreement must be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by reputable document delivery service or courier service during Consultant’s and City's regular business hours, or (c) five business days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the party to be notified as set forth below:

If to City: If to Consultant:

Attn: Public Works, Engineering Attn: Joaquin Cervantes City of Covina CEJ Engineers, Inc
125 E. College Street 18800 Amar Rd., Suite B13
Covina, California 91723 Walnut, CA 91789

17. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law.

Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry,

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age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

18. Prohibition of Assignment and Delegation. Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Consultant from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section 18 shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section 18, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

21. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, the provisions of this Agreement shall control.

23. Amendment of Agreement. This Agreement may be amended only by a writing signed by both parties. The City Manager is authorized to sign an amendment to this Agreement on the City Council’s behalf and without the City Council’s prior approval to make the following nonsubstantive modifications to the Agreement: (a) name changes; (b) extensions of time; (c) nonmonetary changes in the scope of work; and (d) termination of the Agreement.

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29. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

30. Authority to Execute Agreement. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
[SIGNATURE PAGE FOLLOWS]

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The parties, through their duly authorized representatives, are signing this Agreement on the date stated in the introductory clause.

City:

City of Covina,
a California municipal corporation
By:

Name:

Title:

ATTEST:

By:

Name: Fabian Velez
Title: Chief Deputy City Clerk
Consultant:

CEJ Engineers, Inc
a California corporation
By:

Name: Joaquin Cervantes
Title: President
By:

Name: Joaquin Cervantes
Title: Vice President
(Two signatures of corporate officers required
for corporations under Corporations Code
Section 313, unless corporate documents
authorize only one person to sign this
Agreement on behalf of the corporation.)

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EXHIBIT A

APPROVED FEE SCHEDULE/SCOPE OF SERVICES

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Engineers ● Surveyors ● Planners
18800 Amar Rd. Suite B13, Walnut CA., 91789 / 626-667-8675 September 22, 2026

CITY OF COVINA
Rafael Fajardo, P.E
City Engineer/Public Works Director
125 East College Street
Covina, CA 91723
SUBJECT: CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR

GLENDORA AVE STREET REHABILITATION PROJECT FROM RUDDOCK AVE TO PUENTE STREET P2708
Dear Mr. Fajardo,
CEJ Engineers is pleased to have the opportunity to submit this proposal for professional engineering services related to the City’s Project. CEJ Engineers specializes in street improvement and public works projects. Our staff has extensive experience in preparing street construction plans, drainage studies, utility coordination, and preparing PS&E for various projects in accordance with local and regional standards and policies.

Our key personnel have more than 30 years of experience in working and communicating with a wide spectrum of relevant public agencies throughout Orange County and Los Angeles County. CEJ’s personnel have provided professional consulting services to cities, special districts, and other governmental agencies within Southern California and Caltrans. CEJ is dedicated to professional quality and technical excellence through a proactive QA/QC program.

The CEJ team will provide services for the aspects required for this project as per the scope of work.

The following Exhibits are enclosed:
 Exhibit A – Scope of work
We believe the CEJ Team provides the right combination of experienced staff, project understanding, and local knowledge to successfully assist the City of Covina with Inspections and Engineering Services. Please feel free to contact us to discuss any aspects of this proposal or to arrange for an interview at (626) 667-8675 or at [email protected].

Respectfully Submitted,
Joaquin Cervantes, P.E.

Principal
CEJ Engineers, Inc.
18800 Amar Rd., Suite B13
Walnut CA 91789

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GLENDORA AVE STREET REHABILITATION PROJECT FROM RUDDOCK AVE TO PUENTE STREET P2708 Pg. 2
Exhibit A

SCOPE OF WORK
CEJ will provide Project management and Inspection services for the paving project as indicated on Contract documents to commence on or about October 2026. Scope of project: new curb replacement, grinding and paving and new striping. The major tasks include the following:

Perform Quality Assurance monitoring, Daily Inspections, and surveillance of the Construction Contractors activities to assure compliance with the design criteria and requirements and the Construction Contractors Project Plans.

1. Review construction document transmittals, i.e. shop drawings, Requests for Information, Requests for Change Orders, etc., submitted by the Construction Contractors prior to incorporation into the work;

2. Attend regular progress review meetings with the Construction Contractors to ascertain job progress and identify and resolve problems;

3. Respond to all of the Construction Contractors' Requests for Information;

4. Maintain shop drawings logs, tracking the date submitted by the Construction Contractors, date returned to the Construction Contractors.

5. Process plans and shop drawings submittals in a timely manner and stamp acceptable documents “Released For Construction”.

6. Maintain Request for Information Logs and Request for Change Order Logs, tracking the data submitted by the Construction Contractors and date returned to the Construction Contractors;

7. Respond to every notice of potential claim received from the Construction Contractors and take all steps necessary to mitigate delays and damages;

8. Analyze all of the Construction Contractors' claims and make recommendations for possible resolutions;

9. Maintain an accurate and current record of daily construction progress. Such record shall include daily reports, Resident Engineer's diary, use of photographs, minutes of all meetings and correspondence files;

10. Collect all Quality Assurance records including As-Built drawings, test reports, As-Built drawings (final revisions) shall be supplied by the Construction Contractors based on the as built conditions.

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GLENDORA AVE STREET REHABILITATION PROJECT FROM RUDDOCK AVE TO PUENTE STREET P2708 Pg. 3
Exhibit B
Proposed Fee
Proposed Lump sum fee to not exceed $85,000.00
CLIENT: City of Covina CEJ Engineers Inc
PROJ:

Glendora Ave Resurfacing Project - Project No.

P2708

SUMMARY PROPOSAL FEE
DATE: 09/22/26
LABOR Task 1 CONSTRUCTION MANAGEMENT AND INSPECTION
Class Position/Name Subtotal
B Construction Management and Inspection $85,000
Note:

Time Estimation based on a 60-DAY Project Schedule

PROPOSED FEE
PROPOSED FEE: $85,000
Proposal By / Project Manager: Joaquin Cervantes, P.E

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EXHIBIT B

1. This Agreement is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and the awarding public agency (“City”) and Consultant agrees to be bound by all the provisions thereof as though set forth in full herein.

2. Consultant shall be registered with the Department of Industrial Relations (“DIR”) in accordance with California Labor Code Section 1725.5 and has provided proof of registration to City prior to the Effective Date of this Agreement.

3. Consultant shall comply with the provisions of California Labor Code Sections 1771, 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The applicable prevailing wage determination(s) may be obtained at (http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm), are on file with City, and are available to any interested party upon request. Consultant shall, as a penalty to City, forfeit not more than two-hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for any public work done under this Agreement by Consultant or by any subcontractor.

4. Pursuant to California Labor Code Section 1771.4, Consultant’s services are subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Consultant shall post job site notices as prescribed by DIR regulations and agrees to furnish the records specified in California Labor Code Section 1776 directly to the Labor Commissioner in the manner prescribed by California Labor Code Section 1771.4(a)(3) and (c)(2).

5. Consultant shall comply with the provisions of California Labor Code Section 1776 which, among other things, require Consultant and each subcontractor to: (1) keep accurate payroll records, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform City of the location of the records. Consultant is responsible for compliance with Section 1776 by itself and all of its subcontractors.

6. Consultant shall comply with the provisions of California Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that Consultant is responsible for compliance with Section 1777.5 by itself and all of its subcontractors.

7. Consultant shall comply with the provisions of California Labor Code Section 1813 concerning penalties for workers who work excess hours. Consultant shall, as a penalty to City, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by Consultant or by any subcontractor for each calendar day during which such

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worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code.

8. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Consultant hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Agreement.”
Date _______________ Signature ____________________________________

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RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to provide Design Engineering Services – Glendora Avenue Resurfacing Project – Project No.

P2708.

B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The parties therefore agree as follows:

1. Term of Agreement. The term of this Agreement shall be from the Effective Date through June 30, 2027, unless sooner terminated as provided in Section 14 of this Agreement.

2. Compensation.

A. Compensation. As full compensation for Consultant’s services provided under this Agreement, City shall pay Consultant a sum not to exceed Seventy Thousand and Five Hundred and Dollars ($70,500) (the “maximum compensation”), based on the hourly rates set forth in the Approved Fee Schedule, attached hereto as Exhibit A. Any terms in Exhibit A, other than the payment rates and schedule of payment, are null and void.

B. Expenses. The amount set forth in paragraph A shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement.

3. Consultant’s Services.

ATTACHMENT C Page 631 of 774
B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be Joaquin Cervantes, Principal (the “Consultant Representative”). The Consultant Representative shall directly manage Consultant’s services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.

4. Method of Payment.

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6. Independent Contractor.

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7. PERS Compliance and Indemnification.

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10. Indemnification.

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E. Survival of Terms. The indemnification in this Section 10 shall survive the expiration or termination of this Agreement.

11. Insurance.

A. Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:

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C. Additional Insured. The commercial general and automobile liability policies shall contain an endorsement naming the City, its officers, employees, agents and volunteers as additional insureds.

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12. Mutual Cooperation.

13. Records and Inspections. Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of five (5) years. Consultant shall, without

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14. Termination or Suspension of Agreement.

16. Notices. Any notices, consents, requests, demands, bills, invoices, reports or other communications which either party may desire to give to the other party under this Agreement must be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by reputable document delivery service or courier service during Consultant’s and City's regular business hours, or (c) five business days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the party to be notified as set forth below:

If to City: If to Consultant:

Attn: Public Works, Engineering Attn: Joaquin Cervantes City of Covina CEJ Engineers, Inc
125 E. College Street 18800 Amar Rd., Suite B13
Covina, California 91723 Walnut, CA 91789

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age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

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The parties, through their duly authorized representatives, are signing this Agreement on the date stated in the introductory clause.

City:

City of Covina,
a California municipal corporation
By:

Name:

Title:

ATTEST:

By:

Name: Fabian Velez
Title: Chief Deputy City Clerk
Consultant:

CEJ Engineers, Inc
a California corporation
By:

Name: Joaquin Cervantes
Title: President
By:

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EXHIBIT A

APPROVED FEE SCHEDULE/SCOPE OF SERVICES

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Engineers ● Surveyors ● Planners
18800 Amar Rd. Suite B13, Walnut CA., 91789 / 626-667-8675 JJ July 30, 2026

CITY OF COVINA
Rafael Fajardo, P.E
City Engineer
125 East College Street
Covina, CA 91723
SUBJECT: PROPOSAL FOR PROFESSIONAL ENGINEERING DESIGN SERVICES FOR

GLENDORA AVE STREET REHABILITATION PROJECT FROM RUDDOCK AVE TO PUENTE STREET-REV1
Dear Mr. Fajardo,
CEJ Engineers is pleased to have the opportunity to submit this proposal for professional engineering services related to the subject project, located along Glendora Ave Street from Ruddock Ave to Puente Street. Our staff has extensive experience in preparing construction plans, drainage studies, utility coordination, and preparing PS&E for various projects in accordance with local and regional standards and policies.

Our current on-call contract provides the right combination of experienced staff, project understanding, and local knowledge to successfully assist the City of Covina with this project.

The CEJ team will provide services for the aspects required for this project as per the scope of work.  Exhibit A – Scope of work
 Exhibit B – Proposed Fee
We believe the CEJ Team provides the right combination of experienced staff, project understanding, and local knowledge to successfully assist the City of Covina with Engineering Services. Please feel free to contact us to discuss any aspects of this proposal or to arrange for an interview at (626) 667-8675 or at jcervantes@cejeng.com.

Respectfully Submitted,
Joaquin Cervantes, P.E.

Principal
CEJ Engineers, Inc.
18800 Amar Rd., Suite B13
Walnut CA 91789

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Pg. 2
Firm Introduction
CEJ is a privately-owned engineering corporation that provides a full range of professional civil engineering dedicated to serving public agencies. CEJ is a certified Small Business Enterprise (SBE) and Disadvantaged Business Enterprise (DBE) that has met the special needs of cities, counties, special districts, as well as state and federal agencies. We offer a full complement of Civil Engineering, Traffic Engineering and Surveying capabilities.

Statement of Insurance
CEJ carries Professional Liability, General Liability, Automobile and Workers Compensation insurance.

Each policy has a limit of $2,000,000 per occurrence. The General Liability policy Qualifications of Project Team
CEJ is highly capable and qualified to perform the tasks outlined in the RFP. We are confident that our qualifications listed throughout this proposal will further illustrate our ability to meet the City's expectations for responsiveness, quality, level of service, expertise, and commitment.

A successful partnership for the type of services being requested by the City of Covina involves choosing the appropriate Project Manager and team with diverse capabilities. Team members need the experience and knowledge to quickly resolve design challenges and field issues, but they also need excellent communication skills to interact with the various parties that become involved.

Supervision and Team Management
CEJ offers a qualified team of professionals with the technical qualifications and diverse capabilities necessary to undertake the design for the City’s project. The following briefly outlines the responsibilities and qualifications of each of our team members. These individuals are committed to this project for its duration.

Key Personnel
Project Manager
Joaquin Cervantes, CEJ's proposed Project Manager for this project, will remain in this position and as the key point of contact.

Mr. Joaquin Cervantes, P.E., has over 25 years of experience. Mr. Cervantes will be assigned as our Project Manager for this project and as Principal of CEJ Engineers; he will have the authority to negotiate on behalf of the Company. He has extensive experience with various city capital improvement projects including several storm drain and flood control projects. He will be the primary point of contact with the City and will be supported by the staff resources of the firm. He has over eighteen years of civil engineering experience. Mr. Cervantes has assisted in the design and preparation of plans and specifications for street

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Pg. 3
improvements, hydraulics, drainage, engineering planning, flood control, storm drain, sanitary sewer, highway interchange projects for numerous public agencies in Southern California.

Education: 1998 B.S, Civil Engineering California State Polytechnic University, Pomona, Registration:

California No. C70635, Civil
Mr. Miguel Esparza, E.I.T, QSD, will serve as the lead civil staff design engineer and is a Senior Engineer with CEJ Engineers, Inc. He has over 25 years of experience in civil engineering specifically in highway, street improvement, and traffic engineering projects. His experience also includes highway/street design, alternative studies, utility coordination, Storm water Pollution Control Plans (SWPPP) cost estimating, grading, railroad grade separations, stage construction/traffic handling, and detour plans.

Education: 1998 B.S, Civil Engineering California State Polytechnic University, Pomona 2001 M.S. Civil Engineering California State University, Long Beach Registration: California E.I.T
Mr. Carlos Ureña, P.L.S., will serve as the lead surveyor, his qualifications include over 23 years of professional work as a Land Surveyor. Mr. Ureña has direct exposure to management of office staff and field staff, sales, client relations, cost estimating and proposal generation, commercial ALTA surveys, control surveys including GPS, Boundary, Topographic, Extensive Construction Calculations, survey research for utility mapping and coordination and project management coordination and implementation.

Mr. Ureña will be responsible for the design of cross-sectional survey, and topography. and the preparation of right-of-way documents as necessary.

Education: 2000 B.S, Civil Engineering, California State Polytechnic University, Pomona Registration: Licensed Land Surveyor (PLS), California, License No. 8234 Staffing Availability
CEJ recognizes that the key to successful project execution is dependent upon the key personnel and how they will manage their time to participate in the project. CEJ will dedicate the appropriate staff on the projects and insure that the staff has the required schedules to be able to properly execute the project.

Below is a table indicating the staff availability.

Key Personnel Role Availability
Joaquin Cervantes, P.E Project Manager 90% to 100%
Miguel Esparza, E.I.T Design Engineer 60% to 80%
Carlos Ureña, PLS Land surveyor 80%
As demonstrated in the above descriptions of our key personnel, CEJ is proposing experienced personnel that will provide best practices to every task. Our key personnel, backed by experienced support personnel, are assigned lead roles to ensure continuity across all services.

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Discipline Specific Experience
Our current on-call contract has familiarized our support staff with many required codes, policies, and procedures. Our support staff has ranged from counter support and staff augmentation through complete complex project compliance reviews.

Approach and Scope of Work
The following tasks will give a detailed description of the professional services included in this Scope of Work and our Project Approach. The improvements include 2-inch grind and overlay of Glendora Street from Ruddock ave North to Puente Ave S. The improvements will improve the streets and provide smoother vehicle travel. Proposed improvements will include topographic surveying, street rehabilitation and street pavement marking and striping.

The design will include four (3) submittals encompassing preliminary design plans, 70% design, 90% design, and Final PS&E. Submittals will provide opportunity for City feedback and plan check. CEJ Engineers will provide design feedback on the overall layout. 70% Construction Documentation
A. We will develop the project for 70% Construction Drawings.

B. CEJ will develop.

1. Street Improvements Plans

2. Signing and Striping Plans

3. Cost Estimate

4. Contract Specifications
PHASE III: 90% Construction Documentation
A. Based upon review, comment, and approval of 70% CD set, develop the project for 90% submittal.

PHASE IV: Final PS&E Submittal
A. Based upon review, comment, and approval of 90% CD set, develop the project for Final PS&E.

Project Management
The team management and close coordination with all parties involved in the project is critical to the successful completion of any project. CEJ takes pride in the high level of service we provide to our clients.

Three key elements to successful project management include a Project Kick-off Meeting, and Project meetings.

Project Kick-off Meeting
A Project Kick-off Meeting will be scheduled to include the decision makers and policy enforcement staff from the governing agencies and utility companies associated with this project (Project Team).

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Project Meetings
CEJ will attend project meetings as required. We anticipate we will need to attend a total of 3 meetings (kickoff and 2 design meetings).

Quality Control Approach
The primary and most important fundamental aspects to the execution of any construction contract is the adherence to an established Quality Assurance/Quality Control (QA/QC) plan. These QA/QC procedures are implemented from initial scoping through agency review and approval. The QA/QC manager, responsibilities will include the following:
 Review project scope, schedule, and budget after the kick-off meetings,  Review progress at critical stages of the project,
 Make technical suggestions,
 Provide management recommendations,
 Review deliverables prior to submission
Plans, Specifications and Estimate (PS&E)
Task 1- Project Administration and Coordination

1.1 Kick-off Meeting – CEJ will conduct a kick-off meeting with the City staff to review the scope of the project, develop a project schedule and confirm deliverables.

1.2 Meet with City staff to define and clarify the work plan and project elements and obtain all project data from the City. We will review all City-supplied information and neighborhood concerns. In addition, Monthly meetings will be scheduled.

Task 2- Topographic Survey

2.1 Perform topographic surveys as necessary to design the intended improvements. CEJ will establish horizontal and vertical ground control necessary to produce a 1”=40’ scale digital topographic map within the street right-of-way and beyond the street right-of-way where required.

2.2 We will provide cross-sections at 25 foot on intervals within the project limits. The topography will extend to the existing curb returns at all intersections and include driveways, existing sewer manhole rim and invert elevations. CEJ will establish existing and proposed controls including centerline, street geometrics, and right-of-way throughout the project limits. Elevations will be based on the Los Angeles County Department of Public Works Survey Division.

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Task 3 - Utility Documentation, Right of Way and Utility Research

3.1 CEJ will conduct all necessary research to establish the precise location of all utilities and utility easements for each project. CEJ will provide the utility with a preliminary notification request for current information letter and up to three relocation notices (if applicable) via certified mail. CEJ will consult with affected utility companies requiring relocations, and resolve any conflicts, keeping City staff informed in writing, including the possibility of undergrounding utilities presently on poles along the project area. CEJ will comply with Caltrans’ “Manual on High and Low Risk Underground Facilities within Highway Rights-of-Way.

3.2 Construction plans- CEJ will include telephone numbers of utilities and other affected agencies; power poles; driveway approaches; edge of pavement; water service relocation and/or installation if necessary; sewer manhole cover and water valve cover adjustment if necessary; and other utility’s that are of benefit to the design of the project. Existing facilities within this street segment are:

Southern California Gas Company, Southern California Edison, AT&T/Pacific Bell, Verizon Wireless, and others.

Task 4-Design Plans
The Plans, Specifications, and Estimates will conform to the City of Covina’s standards and practices. CEJ will provide clear, concise, and complete drawings with Latest version of AutoCAD and Civil3D software.

The design will be plotted using permanent drafting ink on mylar, and drafted on twenty-four inch by thirty-six inch (24”x36”) mylar sheets. The plans will be prepared under the supervision of a Civil Engineer and Landscape Architect registered in the state of California. The original drawings and the electronic data of these drawings will be submitted to the City, along with a CD in AutoCAD format upon completion. The construction plans will incorporate the following:

Construction plan components will include the following:
 Title Sheet and Location Map.
 Street Improvement Plans and Details
 Striping Plans
Task 4.1 - Engineers Estimate
A. CEJ will prepare and submit a final construction cost estimate. Preliminary construction estimates will be updated monthly and will be submitted to the city as design work progresses. CEJ will prepare a final detailed engineer's estimate prepared in Microsoft Excel spreadsheet format that includes the bid items described within the contract specifications.

The estimate will be based upon recent bid prices for similar projects as maintained by CEJ and Caltrans.

B. CEJ will address all comments and obtain final design approval from the City of Covina.

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Task 4.2 - Specifications
CEJ will use the City provided “Boiler Plate” and prepare the project’s contract specifications using the latest edition of the Greenbook (Standard Specifications for Public Works Construction). The City will provide a copy of a sample specification for reference. The technical portion of the Caltrans Standard Specifications will be used for the striping and loop detectors. Complete project contract documents and special provisions in a format consistent with current City projects and in conformance with State and Federal guidelines. A copy of the construction contract agreement will be furnished by the City.

Task 5- Bid Period Assistance
During the bidding process remain “on-call” to provide analysis and interpretation of the drawings and specifications. When requested to do so, CEJ scope of work is the following:

A. Attend a pre-bid meeting
B. Prepare and issue addenda to address concerns of potential bidders at no cost to the City.

CEJ will provide responses within two (2) working days after receiving the initial inquiry.

Project Submittals
The plans will be submitted in Three (3) submittals. The alternative Design for the pocket park will be considered a separate submittal. Review submittals shall be half size (11” x 17”); five copies. An electronic copy (PDF format) will also be required as specified in the RFP. The submittals are shown below:

PHASE I: 70% Construction Documentation
PHASE II: 90% Construction Documentation
PHASE III Final PS&E Submittal
100% Final PS&E Submittal Materials will include the following items:
 Construction Plans – On mylar and stamped by the Design Engineer and Landscape Architect  Specifications – Stamped by the Engineer
 Engineers Estimate - Including Quantity Calculations and Cost Data.

Final plans, specifications, and estimates will be provided on “D” size mylar, three sets of copy’s and in electronic format to the City on a CD and PDF version.

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Pg. 8
Proposed Fee
Proposed fee is based on lump sum basis not to exceed $70,500.00 See breakdown below:

CLIENT: City of Covina CEJ Engineers Inc
PROJ: Glendora Ave Residential Resurfacing
JOB NO: Ruddock to Puente ave SUMMARY PROPOSAL FEE
DATE: 9/30/26 REV
LABOR Task 1 PLANS, SPECIFICATIONS AND ESTIMATE
Topographic Survey
B Field Survey and mapping 1 $6,560 $6,560
Street Improvement Plans
B Senior Project Engineer 60 $220 $13,200
B Associate Engineer 118 $180 $21,240
B CADD Designer / Technician 68 $125 $8,500
Striping Plans
B Associate Engineer 33 $180 $5,940
B CADD Designer / Technician 60 $125 $7,500
Specification and estimate
B Associate Engineer 42 $180 $7,560
Subtotal $70,500

PROPOSED FEE
PROPOSED FEE: $70,500
Proposal By / Project Manager: Joaquin Cervantes, P.E

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EXHIBIT B

1. This Agreement is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and the awarding public agency (“City”) and Consultant agrees to be bound by all the provisions thereof as though set forth in full herein.

4. Pursuant to California Labor Code Section 1771.4, Consultant’s services are subject to compliance monitoring and enforcement by the Department of Industrial Relations.

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8. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Consultant hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Agreement.”
Date _______________ Signature ____________________________________

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ATTACHMENT D
RESOLUTION CC 2026-108

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, AMENDING THE FISCAL YEAR 2026/2027 CAPITAL
IMPROVEMENT PROGRAM AND APPROPRIATE $100,000 FROM
AVAILABLE PROPOSITION C FUND – FUND BALANCE FOR USE
TOWARDS THE GLENDORA AVENUE RESURFACING PROJECT –
PROJECT NO. P2708
WHEREAS, the City of Covina is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (“City”); and WHEREAS, the Fiscal Year 2026-2027 Operating Budget & Capital Improvement Plan (CIP) was approved on May 5, 2026; and
WHEREAS, the approved Operating Budget and Capital Improvement Plan (CIP) is in accordance with all applicable ordinances of the City and all applicable statutes of the State; and
WHEREAS, the City of Covina wishes to amend the 2026/2027 Capital Improvement Program and appropriate $100,000 for available Proposition C Fund – Fund Balance for use towards the Glendora Avenue Resurfacing Project – Project No. P2708.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Amend the Fiscal Year 2026/2027 Capital Improvement Program and appropriate $100,000 from available Proposition C Fund – Fund Balance for use towards the Glendora Avenue Resurfacing Project – Project No. P2708 as stated below:

Account
No.

Account Description Amount
($)
Increase/Decrease
2405-2200-
55310-
P2708
Prop C-Streets-Street
Infrastructure-Glendora
Avenue Resurfacing
Project
$100,000 Increase
SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 20th day of October, 2026.

City of Covina, California
BY:

HECTOR DELGADO, Mayor

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Resolution CC 2026-108 Page 2 of 2
ATTEST:
____________________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, California, do hereby certify that Resolution CC 2025-108 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 20th day of October, 2026, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
_____________________________________
FABIAN VELEZ, Chief Deputy City Clerk

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CITY OF COVINA

AGENDA ITEM REPORT
ITEM NO. CC 14
Meeting: October 20, 2026
Title: Barranca Avenue Striping Modifications
Presented by: Rafael Fajardo, Director of Public Works/City Engineer Recommendation: Approve the proposed striping modifications to Barranca Avenue between Edna Place and Cypress Street.

EXECUTIVE SUMMARY/BACKGROUND:

Barranca Avenue is 56-foot wide from curb-to-curb with two (2) lanes of traffic in both directions and a single, double-yellow centerline stripe between Edna Place and Cypress Street. Curbside parking is prohibited along the entire westerly side of the roadway from Edna Place to Cypress Street and at the corners of each intersection to allow for right-turn pockets. Following a resident request, City staff reviewed traffic conditions and developed proposed striping modifications to improve traffic flow and safety for further consideration by the Transportation and Mobility Commission. At its August 11th meeting, the Commission approved the proposed striping modifications and recommended that the City Council consider these modifications for approval.

DISCUSSION:

Proposed street striping modifications were prepared for Barranca Avenue (between Edna Place and Cypress Street) to add a center two-way left-turn lane to help improve traffic flow and traffic safety for left-turning vehicles in the area. The proposed striping revisions would provide new left-turn lanes on Barranca Avenue for the Senior Center and for Hurst Street. Further, the proposed modifications would improve traffic safety for adjacent residential/commercial uses in the vicinity.

Due to the roadway’s current width, curbside parking would need to be removed along the entire east side of Barranca Avenue, eliminating an estimated 16 existing curbside parking spaces. The City sent two (2) notices via direct mail and email to impacted business owners and apartment managers along the east side of Barranca Avenue requesting feedback regarding the proposed striping modifications and whether it would create any impact or undue hardships to the owners, customers or tenants. As of this date, City staff has received responses from four (4) of the twelve (12) respondents. Three (3) of the responses were favorable and one (1) response was not in favor of the modifications.

Moreover, at its August 11, 2026, meeting, the Transportation & Mobility Advisory Commission reviewed and made a recommendation for the City Council to approve the proposed striping modifications along Barranca Avenue between Edna Place and Cypress Street.

FISCAL IMPACT:

If approved, the striping modifications will be performed by the Public Works Department, Streets Maintenance Division staff. Though costs are nominal, sufficient funding for any additional materials required is available in the Public Works Department Operational Budget for the Streets Maintenance Division (Fund 10102200), approved as part of the Fiscal Year 2026-2027 city-wide budget.

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CEQA:

Respectfully submitted,

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ATTACHMENT A
S S
SENIOR
CENTER
KELBY
PARK

BARRANCA AVENUE STRIPING LAYOUT

EDNA PLACE TO CYPRESS STREET
JUNE 16, 2026 EXISTING RED CURB EXISTING RED CURB 64' 62' +/- +/- 198' NEW RED CURB +/-

BLOSSOM

DEVELOPMENT
75 UNITS
ZEST
DEVELOPMENT EXISTING RED CURB 3 CARS 3 CARS 10 CARS

CYPRESS
STREET
EDNA
PLACE
HURST
STREET

ASSOCIATED
AUTO

SERVICE
THE

BAHAMAS

APARTMENTS NEW RED
CURB

NEW RED
CURB

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CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 15
Meeting: October 20, 2026
Title: Covina Public Works Yard Roof Replacement Project – Final Acceptance and Filing Notice of Completion
Presented by: Rafael M. Fajardo, Director of Public Works/City Engineer Recommendation: 1. Accept the work performed by Titans Roofing Corporation; and

2. Authorize the City Clerk to file a Notice of Completion for the FY27 Covina Public Works Yard Roof Replacement Project.

EXECUTIVE SUMMARY/BACKGROUND:

On August 18, 2026, the City Council awarded a contract to Titans Roofing Corporation in the amount of $71,969 for the replacement of various roof structures at the City Yard along with necessary ancillary repairs.

After a routine facility inspection of City facilities, three (3) roof structures were identified as substandard and in need of replacement: (1) the Water Division storage shop and (2) two Central Equipment / Fleet Division bays. The existing roofs over these buildings were original structures and, as such, had significantly deteriorated resulting in leaks, cracks and wood rot. These buildings contain employee breakrooms, restrooms and storage areas for essential equipment and supplies including heavy machinery, vehicles, fleet parts/inventory, traffic safety equipment, and concrete that are regularly accessed by City crews. Addressing these deficiencies in a timely manner was a high priority to prevent further deterioration and to further protect City assets.

The project has been completed in accordance with the approved scope of work and City staff recommends acceptance of the work performed by Titans Roofing Corporation as well as authorization for the City Clerk to file a Notice of Completion (Attachment A) for the Public Works Yard Roof Replacement Project.

DISCUSSION:

During project construction, the need for additional work was identified by the City. As a result, the City’s project manager reviewed and approved the below change order, increasing the total contract amount by $2,216:
 Change Order No. 1 – Increased total contract amount by $2,616 to repair wood and structural damage
FISCAL IMPACT:

Funding for this project was available in the Public Works Department Operational Budget, Building Maintenance Budget (Account No. 70206100-52400), approved as part of the Fiscal Year 2026-2027 city-wide budget and included $7,000 in contingency funds.

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The project summary is as follows:

Item Amount
Total Project Budget (including contingency) $78,969.00 Contract – Titans Roofing Corporation $71,969.00
Change Order No. 1 $2,216.00
Final Fiscal Impact $74,185.00
Project Balance $4,784.00
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Respectfully submitted,

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RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

NAME City of Covina
STREET ADDRESS 125 E College Street
CITY Covina

STATE CA
ZIP CODE 91723
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204, must be filed within 15 days after completion. (See reverse side for complete requirements.) Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is The City of Covina .

3. The full address of the owner is 125 E College Street, Covina, CA 91723 .

4. The nature of the interest or estate of the owner is: In fee. (If other than Fee, strike “in fee” and insert, for example, “purchaser under contract of purchase”, or “Lessee”)

5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:

NAMES ADDRESSES

6. The full names and full addresses of all the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to:

NAMES ADDRESSES

7. A work of improvement on the property hereinafter described was completed on:

September 30,
2026 . The work done was:

FY 2027 Covina Public Works Yard Roof Replacement

8. The names of the contractor, if any, for such work improvement was:

Titans Roofing Corporation August 18, 2026
(If no contractor for work of improvement as a whole, insert “None”) (Date of Contract)

9. The property on which said work of improvement was completed in the City of: Covina County of Los Angeles , State of CA , and is described as follows:

FY 27 Covina Public Works Yard Roof Replacement

10. The street address of said property is 534 N. Barranca Ave. Covina, CA 91723 (If no street address has been officially signed, insert “None”.) Dated October 20, 2026
Fabian Velez, Chief Deputy City Clerk, City of Covina

VERIFICATION
I, the undersigned, say: I am the City Engineer The declarant of the foregoing Notice of Completion; (President of, Manager of, Partner of, Owner of)
I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on October 20, , 2026 at Covina , California .

Rafael M. Fajardo, City of Covina

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ATTACHMENT A

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CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 16
Meeting: October 20, 2026
Title: COPS Technology and Equipment Grant
Presented by: Ric Walczak, Chief of Police
Recommendation: 1. Approve Resolution CC 2026-118 accepting the 2026 COPS Technology and Equipment Grant award in the amount of $1,031,000 and amend the FY 2026-27 Police Revenue and Expenditure budget for the same amount; and

2. Authorized City Manager or his designee to sign all documents necessary to be in compliant with grant award.

EXECUTIVE SUMMARY:

In 2025, the City submitted a community project funding request to U.S. Representative Cisneros for federal funds to support emergency dispatch operations and communications to support Covina and the greater eastern San Gabriel Valley. With Rep. Cisneros’ support, the City received a $1.031 million federal appropriation through the U.S. Department of Justice, Office of Community Oriented Policing Services (“COPS”), Fiscal Year 2026 Technology and Equipment Program to modernize aging public safety communications equipment and infrastructure used in public safety dispatch operations.

As proposed, the Council will consider accepting the federal appropriation and establishing a program revenue and expenditure budget for the implementation of program activities. Also importantly, the proposed communication system upgrades will help to enhance regional interoperability and facilitate the implementation of a Real Time Information Center (RTIC) adjacent to the Covina Police Department’s dispatch center. The RTIC will serve as a centralized, technology-driven hub that monitors, analyzes, and responds to emerging incidents in real time. By integrating live data streams and advanced analytical tools, the RTIC will enhance field operations and support first responders with timely, actionable information.

The RTIC's primary goals are to improve response times, strengthen situational awareness, increase officer and community safety, and leverage technology as a force multiplier in addressing crime and emergency events. The RTIC will be staffed by sworn personnel, dispatchers, and civilian analysts, enabling a continuous flow of intelligence to frontline units. This model aligns with best practices in contemporary policing and supports more informed decision-making during critical incidents.

BACKGROUND:

The Technology and Equipment program is administered by the U.S. Department of Justice Office of Community Oriented Policing Services (“COPS”). The program provides federal funding to support the development and procurement of law enforcement equipment, technology and communications systems to help improve police effectiveness, crime prevention and community policing. As part of the FY 2026 COPS program, the City received an appropriation of $1.031 million with the support of Rep.

Cisneros that must be implemented within two (2) years of notification.

The proposed action by the City Council will appropriate funds from this program and authorize the Police Department to move forward with implementation activities, including the procurement of

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equipment and technology systems that support emergency dispatch operations and communications.

As planned, these systems will benefit the City and the greater east San Gabriel Valley. Further, this federal appropriation will complement broader planning efforts to implement a Real-time information center, which will enhance public safety response times, provide real-time monitoring of calls for service, enhance coordination during major events/emergency situations and streamline the deployment of resources.

DISCUSSION:

The City’s existing emergency dispatch systems are aging and rapidly approaching the end of their operational life. As a result, the Police Department has sought out external funding sources to help procure new equipment that will modernize communications systems and improve operational effectiveness. With the support of Rep. Cisneros, the City received a federal appropriation of $1.03 million under the COPS Technology and Equipment Program to procure new dispatch systems and technology components (CAD equipment, servers, radio equipment, etc.). Together, these system upgrades will modernize emergency communications systems, enhance regional dispatch efforts and support the implementation of a real-time information center. Key capabilities of the RTIC include:
 Real-time monitoring of calls for service, field activity, and intelligence sources  Rapid analysis and dissemination of information to officers responding to incidents  Integration of technologies such as cameras mapping systems, and data analytics tools  Enhanced coordination during major events, emergencies, and multi-agency responses  Improved outcomes through faster response, increased awareness, and more efficient deployment of resources
The RTIC represents a significant step forward in public safety service delivery and regional collaboration. It will enhance the effectiveness of frontline operations and improve the safety of both officers and residents.

To support the development and implementation of the Real-Time Intelligence Center and associated programs such as Drone as a First Responder (DFR), the following systems and infrastructure must be purchased, upgraded, or integrated:
• Upgrades to the Computer-Aided Dispatch (CAD) and Records Management Systems (RMS) • Replacement or enhancement of servers and network IT equipment • Implementation of 911 interface software to enable live streaming of emergency calls • GIS mapping systems and associated software
• New dispatch consoles and workstation equipment
• Data conversion services to migrate existing information into updated systems • Drone as a First Responder docking stations for automated deployment • Handheld and mobile police radios
• Real-time camera systems and supporting hardware
• Integration tools and platforms for drone first responder technology • Network and electrical infrastructure upgrades to support expanded data flow • Redesign and renovation of the RTIC workspace
As proposed, the City Council will consider appropriating federal funds for this purpose. With the Council’s authorization, the Police Department will move forward with implementation activities to procure equipment and technology systems for this purpose.

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FISCAL IMPACT:

Adopting Resolution CC 2026-118 will accept the grant award and increase the Police Department FY 2026-27 revenue and expenditure budget by a total of $1,031,000. The funds will then be used to purchase the technology and equipment to build the RTIC. All funds spent up to $1,031,000 will be reimbursable though the 2026 COPS Technology and Equipment Grant.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

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ATTACHMENT A
RESOLUTION CC 2026-118

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, ACCEPTING GRANT FUNDING FROM THE FISCAL
YEAR 2026 COPS TECHNOLOGY AND EQUIPMENT GRANT
PROGRAM IN THE AMOUNT OF $1,031,000 AND INCREASE THE
POLICE DEPARTMENT FISCAL YEAR 2026-27 BUDGET REVENUE

AND EXPENDITURE BY THE SAME AMOUNT
WHEREAS, the City of Covina is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (“City”); and WHEREAS, the reallocation of appropriations may be made by the City Manager, amendments (increases/decreases) to the Budget shall be by approval and Resolution of the City Council; and
WHEREAS, the City of Covina was awarded funding in the amount of $1,031,000 from the U.S Department of Justice COPS 2026 Technology and Equipment Program for the enhancement of Covina PD’s communications center into a Real-Time Information Center; and
WHEREAS, accepting this award will increase the Police Department’s revenue account for FY 2026-27 by $1,031,000 and appropriation account by the same amount.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Amend the fiscal year 2026-2027 Police Department Budget as follows:

Revenue Account: 2285-1410-42990-TECH $1,031,000

Appropriation Account: 2285-1410-55900-TECH $1,031,000

SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 20
th day of October, 2026.

City of Covina, California
BY:

HECTOR DELGADO, Mayor

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Resolution CC 2026-118 Page 2 of 2
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, California, do hereby certify that Resolution CC 2026-118 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 20
th day of October, 2026, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
___________________________________
FABIAN VELEZ, Chief Deputy City Clerk

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CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 17
Meeting: October 20, 2026
Title: Purchase Agreement/Purchase Order Authorization for One (1) New 2026 Toyota Camry LE, One (1) New 2026 Toyota Tacoma SR5, and One (1) New 2026 Toyota RAV4 LE, for the Covina Police Department Fleet
Presented by: Rafael M. Fajardo, Director of Public Works/City Engineer Recommendation: Authorize the City Manager to execute a Purchase Agreement/Purchase Order with Toyota of West Covina for the purchase of one (1) new 2026 Toyota Camry LE, and one (1) new 2026 Toyota Tacoma SR5 and Toyota of Claremont for one (1) new 2026 Toyota RAV4 LE for a total, combined not to exceed value of $113,518.79.

The Department of Public Works is responsible for maintaining the City of Covina’s fleet, including that of the Covina Police Department. The Public Works Central Equipment Division is requesting to retire two (2) 2016 Ford Taruses and one (1) 2013 Jeep Wrangler from the Covina Police Department fleet, and to procure three (3) new support vehicles as replacements. All three vehicles have met the retirement criteria for age and milage set forth by the Public Works Department’s Fleet Master Plan.

City staff is thus recommending for the City Council to authorize the City Manager to execute a Purchase Agreement/Purchase Order for the procurement of one (1) new 2026 Toyota Camry LE in the amount of $33,188.10, one (1) new 2026 Toyota Tacoma SR5 in the amount of $41,409.48, and one (1) new 2026 Toyota RAV4 LE in the amount of $38,921.21 for a total combined not to exceed value of $113,518.79.

BACKGROUND/DISCUSSION:

The Public Works Department’s Fleet Master Plan categorizes the City’s vehicles according to life cycle groups, which in turn dictates the vehicle’s replacement criteria. Classified as support vehicles, three (3) vehicles within the Covina Police Department fleet have been identified as eligible for retirement given that they are at least 10 years old and/or have exceeded 100,000 vehicle miles: Unit #D13 - 2016 Ford Tarus, Unit #D15 - 2016 Ford Tarus, and Unit #816 - 2013 Jeep Wrangler.

In addition to age and mileage, fleet vehicles are also assessed according to their maintenance frequency, availably/scarcity of parts, overutilization, and more. Routine retirement and replacement of these vehicles is a cost-effective strategy that allows the City to maintain the overall health of the fleet.

In accordance with the City’s Purchasing Policy, the Department of Public Works and Covina Police Department solicited the following three (3) quotes for each vehicle:
(1) 2026 Toyota Camry LE
The three (3) quotes received for the 2026 Toyota Camry LE resulted in the following:

EXECUTIVE SUMMARY:

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Rank Company Location Cost
1 Toyota of West Covina West Covina, CA $33,188.10
2 Claremont Toyota Claremont, CA $33,788.08
3 Toyota of Glendora Glendora, CA $36,149.66
(2) 2026 Toyota Tacoma SR5
The three (3) quotes received for the 2026 Toyota Tacoma SR5 resulted in the following:

Rank Company Location Cost
1 Toyota of West Covina West Covina, CA $41,409.48
2 Claremont Toyota Claremont, CA $41,857.90
3 Toyota of Glendora Glendora, CA $43,610.71
(3) 2026 Toyota RAV4 LE
The three (3) quotes received for the 2026 Toyota RAV4 LE resulted in the following:

Rank Company Location Cost
1 Toyota of Glendora Glendora, CA $38,921.21
2 Claremont Toyota Claremont, CA $38,976.63
3 Toyota of West Covina West Covina, CA $39,210.06
City staff recommends to proceed with the purchase of one (1) 2026 Toyota Camry LE and one (1) 2026 Toyota Tacoma SR5 from Toyota West Covina for a total not-to-exceed amount of $74,597.58, and with the purchase of one (1) 2026 Toyota RAV4 from Toyota Glendora for a total not-to-exceed amount of $38,921.21. The total fiscal impact for all three vehicles totals $113,518.79 and the full quotes for all three (3) proposed vehicles are displayed as Attachments A, B, and C.

FISCAL IMPACT:

Sufficient funding for the purchase of all three (3) replacement vehicles is available in the Fiscal Year 2026-2027 Public Works Department Operational Budget for the Central Equipment Division (Account 7010-6010-55550-PD).

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

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ATTACHMENT A

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ATTACHMENT B

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ATTACHMENT C

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CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. PH 1
Meeting: October 20, 2026
Title: Consideration of Resolutions Authorizing Annexation of Territory to City of Covina Community Facilities District No. 2007-1 (Public Services) (Annexation No. 41), and to Call and Hold a Special Election (136 West Center Street, Covina) Presented by: Brian K. Lee, AICP, Deputy City Manager/Director of Community Development Alice Leung, Management Analyst
Recommendation: 1. City Council to open the public hearing and consider public testimony and close the public hearing; and

2. Adopt Resolution CC 2026-109, authorizing the annexation of territory to Community Facilities District No. 2007-1 (Annexation No. 41) and authorizing the levy of a special tax and submitting the levy of tax to the qualified electors; and

3. Adopt Resolution CC 2026-110, calling a special election and submitting to the voters of Annexation No. 41 of City of Covina Community Facilities District No. 2007-1 (Public Services), propositions regarding the annual levy of special taxes within Annexation No. 41 to finance public services, and the establishment of an appropriations limit; and

4. Adopt Resolution CC 2026-111 making certain findings, certifying the results of an election and adding property to Community Facilities District No. 2007-1 (Public Services), Annexation No. 41.

EXECUTIVE SUMMARY:

At the September 1, 2026, City Council meeting, the Council adopted the boundary map showing territory proposed to be annexed as Annexation No. 41, and declared its intention to authorize the annexation of that territory to Community Facilities District (CFD) No. 2007-1 (Public Services).

The purpose of the CFD is to finance the public safety and park services that are provided to the territory within the District beyond that provided by the City generally. In Fiscal Year 2026-2027, it has been determined that the cost of these services, for each new single-family residential unit, will be $917.52 per year. This program has been conceived with the intention that all future residential development, which results in a net increase of non-exempted residential units, would be required to annex to the CFD. The project at 136 West Center Street, Covina will have a total of four (4) new single-family residential units. The special tax will be applicable to (4) new single-family residential units in Annexation No. 41.

DISCUSSION:

The purpose of the public hearing is to 1) authorize the annexation of territory to the CFD (Annexation No. 41); 2) call and hold an election of property owners within the CFD, and 3) authorize the levy of a special tax within Annexation No. 41 to the CFD. The related resolutions are hereby presented to the City Council, pursuant to the Conditions of Approval for four (4) new single-family residential units to be built at 136 West Center Street, Covina, California.

Pursuant to the Conditions of Approval for development of a single-family development at 136 West Center Street, Covina, the applicant agreed to annex to the CFD, or to pay an in lieu fee based on the

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financial impact on Police, Fire, Emergency, and Parks services. The builder opted to annex into the CFD. Under the proposed CFD, in Fiscal Year 2026-2027, any newly constructed, non-exempted single-family residential unit is charged $917.52 per year for the following services: police, fire protection and suppression, paramedic services, and park maintenance. This Special Tax appears on the annual Property Tax bill for each unit. The Special Tax authorized by the CFD shall be levied on all units for which building permits were issued on or before May 1 of the preceding fiscal year.

FISCAL IMPACT:

The “Special Tax” authorized by the proposed Community Facilities District (CFD) will generate $3,670.08 annually, based on four (4) new single-family residential units at the FY 2026-2027 tax rate of $917.52 per single-family unit and will be deposited to Account No. 2740-4800-45800. The Special Tax shall be used to pay for the following additional services in the District: police, fire protection and suppression, paramedic services, and park maintenance. The Special Tax will increase annually by the greater of two percent (2.00%), or the percentage change in the Consumer Price Index.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Staff has determined that the annexation of the does not constitute a “project” under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15378(b)(4) because such annexation involves the creation of a government funding mechanism which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.

Respectfully submitted,

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ANNEXATION MAP NO. 41
COMMUNITY FACILITIES DISTRICT NO. 2007-1
(PUBLIC SERVICES)

CITY OF COVINA

COUNTY OF LOS ANGELES

STATE OF CALIFORNIA
SHEET 1 OF 1
FILED IN THE OFFICE OF THE CITY CLERK THIS ________
DAY OF ____________, 202_.

I HEREBY CERTIFY THAT THE WITHIN MAP SHOWING
PROPOSED BOUNDARIES OF ANNEXATION NO. 41 TO
COMMUNITY FACILITIES DISTRICT NO. 2007-1 (PUBLIC

SERVICES), CITY OF COVINA, COUNTY OF LOS ANGELES,

STATE OF CALIFORNIA, WAS APPROVED BY THE CITY

COUNCIL OF THE CITY OF COVINA AT A REGULAR
MEETING THEREOF, HELD ON THE ________ DAY OF
_______________, 202__, BY ITS RESOLUTION NO.
_______________.
____________________________________________________

FABIAN VELEZ, CHIEF DEPUTY CITY CLERK

CITY OF COVINA
FILED THIS _______ DAY OF _____________, 202__, AT THE
HOUR OF __________ O'CLOCK __.M. IN THE BOOK ________

OF MAPS OF ASSESSMENT AND COMMUNITY FACILITIES
DISTRICTS, PAGE(S) ______ AND AS INSTRUMENT NO.
__________________ IN THE OFFICE OF THE COUNTY

RECORDER IN THE COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA.
__________________________

BY DEPUTY

COUNTY RECORDER

COUNTY OF LOS ANGELES

STATE OF CALIFORNIA

REFERENCE IS MADE TO THAT BOUNDARY MAP OF
COMMUNITY FACILITIES DISTRICT NO. 2007-1 (PUBLIC

SERVICES) OF THE CITY OF COVINA RECORDED WITH

THE LOS ANGELES COUNTY RECORDER'S OFFICE ON
MAY 18, 2007, AS DOCUMENT NO. 20071218337 IN THE

BOOK OF MAPS OF ASSESSMENT AND COMMUNITY
FACILITIES DISTRICTS.

THE LINES AND DIMENSIONS OF EACH LOT OR PARCEL

SHOWN ON THIS DIAGRAM SHALL BE THOSE LINES AND

DIMENSIONS AS SHOWN ON THE LOS ANGELES COUNTY
ASSESSOR'S MAPS FOR THOSE PARCELS LISTED.

THE LOS ANGELES COUNTY ASSESSOR'S MAPS SHALL

GOVERN FOR ALL DETAILS CONCERNING THE LINES AND
DIMENSIONS OF SUCH LOTS OR PARCELS.

LEGEND

ANNEXATION BOUNDARY
T1 MAP REFERENCE NUMBER
T1
¹

W CENTER ST

S CITRUS AVE

MAP REFERENCE
NUMBER

ASSESSOR'S

PARCEL NUMBER(S)
1 8444-008-005

ATTACHMENT A

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ATTACHMENT B
RESOLUTION CC 2026-109

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, AUTHORIZING THE ANNEXATION OF TERRITORY TO
COMMUNITY FACILITIES DISTRICT NO. 2007-1 (ANNEXATION NO. 41) AND AUTHORIZING THE LEVY OF A SPECIAL TAX AND

SUBMITTING THE LEVY OF TAX TO THE QUALIFIED ELECTORS
WHEREAS, this Council, on September 1, 2026, adopted Resolution CC 2026- 93 (hereafter referred to as the “Resolution of Intention”) stating its intention to annex territory to City of Covina Community Facilities District No. 2007-1 (Public Services) (“CFD No. 2007-1”), pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (the “Act”); and
WHEREAS, a copy of the Resolution of Intention, which states the authorized services to be provided and financed by CFD No. 2007-1, and a description and map of the proposed boundaries of the territory to be annexed to CFD No. 2007-1 (“Annexation No. 41”), is on file with the City Clerk and the provisions thereof are fully incorporated herein by this reference as if fully set forth herein; and WHEREAS, on the 20th of October, 2026, this Council held a noticed public hearing as required by the Act and the Resolution of Intention relative to the proposed annexation of territory to CFD No. 2007-1; and
WHEREAS, at said hearing all interested persons desiring to be heard on all matters pertaining to the annexation of territory to CFD No. 2007-1 and the levy of said special taxes within the area proposed to be annexed were heard and a full and fair hearing was held; and
WHEREAS, prior to the time fixed for said hearing, written protests had not been filed against the proposed annexation of territory to CFD No. 2007-1 by (i) 50% or more of the registered voters, or six registered voters, whichever is more, residing in CFD No. 2007-1, or (ii) 50% or more of the registered voters, or six registered voters, whichever is more, residing in the territory proposed to be annexed to CFD No. 2007-1, or (iii) owners of one-half or more of the area of land in the territory within CFD 2007-1 and not exempt from special tax, or (iv), owners of one-half or more of the area of land in the territory proposed to be annexed to CFD No. 2007-1 and not exempt from the special tax; and
WHEREAS, a boundary map for Annexation No. 41 to CFD No. 2007-1 has been filed with the County Recorder of the County of Los Angeles, which map shows the territory to be annexed in these proceedings, and a copy thereof is on file with the City Clerk.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

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Resolution CC 2026-109 Page 2 of 4
SECTION 1. Recitals. The above recitals are all true and correct.

SECTION 2. Authorization. All prior proceedings taken by this Council with respect to CFD No. 2007-1 and the proposed annexation of territory thereto have been duly considered and are hereby determined to be valid and in conformity with the Act.

SECTION 3. Boundaries. The description and map of the boundaries of the territory to be annexed to CFD No. 2007-1, on file with the City Clerk, are hereby finally approved, are incorporated herein by reference, and shall be included within the boundaries of CFD No. 2007-1, and said territory is hereby annexed to CFD No. 2007- 1, subject to voter approval of the levy of the special taxes therein as hereinafter provided.

SECTION 4. Services. The services which CFD No. 2007-1 is authorized to finance are in addition to those provided in or required for the territory within CFD No. 2007-1 and the territory to be annexed to CFD No. 2007-1 and will not be replacing services already available. A general description of the services to be financed is as follows:

PUBLIC SERVICES
New police services, fire protection and suppression services, paramedic services, and park maintenance, including but not limited to (i) the costs of contracting services, (ii) related facilities, equipment, vehicles, ambulances, fire apparatus and supplies, (iii) the salaries and benefits of City staff that directly provide police services, fire protection and suppression services, paramedic services, and park maintenance respectively, and (iv) City overhead costs associated with providing such services within CFD No. 2007-1. The Special Tax provides only partial funding for Public Services.

SECTION 5. Special Taxes. It is the intention of this City Council that, except where funds are otherwise available, a special tax sufficient to pay for said services to be provided in CFD No. 2007-1 and the territory proposed to be annexed as part of Annexation No. 41, secured by recordation of a continuing lien against all non-exempt real property in Annexation No. 41, will be levied annually within the boundaries of Annexation No. 41 from and after the annexation of such property to CFD No. 2007-1.

The special taxes shall be those as originally authorized through the formation of CFD No. 2007-1 and adopted by Ordinance of this legislative body, and no changes or modifications are proposed in the special taxes from those as originally set forth and made applicable to CFD No. 2007-1.

For particulars as to the rate and method of apportionment of the proposed special tax (the “RMA”), reference is made to the attached and incorporated Exhibit “A,” which sets forth in sufficient detail the method of apportionment to allow each landowner or resident within Annexation No. 41 to clearly estimate the maximum annual amount that said person will have to pay on said special tax.

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Resolution CC 2026-109 Page 3 of 4
SECTION 6. Election. The provisions of the Resolution of Intention of the City, each as heretofore adopted by this Council, are by this reference incorporated herein as if fully set forth herein.
(a) Pursuant to the provisions of the Act, the proposition of the levy of the special tax within Annexation No. 41 shall be submitted to the voters within Annexation No. 41 at an
election called therefore as hereinafter provided. This Council hereby finds that twelve (12) or more persons have not been registered to vote within Annexation No. 41 for each of the 90 days preceding the close of the hearing
heretofore conducted and concluded by this Council for the purposes of these annexation proceedings. Accordingly, and pursuant to Section 53326 of the Act, this Council finds that for purposes of these proceedings the qualified electors are the landowners within Annexation No. 41 and that the vote shall be by said landowners, each having one vote for each acre or portion thereof such landowner owns in Annexation No. 41.
(b) Pursuant to Section 53326 of the Act, the election shall be conducted by mail ballot under applicable sections of the California Elections Code, commencing with Section 4000 of said code with respect to elections conducted by mail. The Council called a special election to consider the measures described and incorporated in the ballot, attached as Exhibit “B,” which election was held on October 20th, 2026,
(hereafter referred to as “Election Day”). The City Clerk was the election official to conduct the election and provided each landowner in the territory to be annexed to CFD No. 2007-1, a ballot in the form of Exhibit “B”, which form is hereby approved. The City Clerk has accepted the ballots of the qualified electors received prior to 7:30 p.m. on Election Day, whether received by mail or by personal delivery.
(c) This Council hereby further finds that the provision of Section 53326 of the Act requiring a minimum of 90 days to elapse before said election is for the protection of voters, has been waived by the voters and the date for the election hereinabove specified is established accordingly.

SECTION 7. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 20th day of October, 2026.

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Resolution CC 2026-109 Page 4 of 4
City of Covina, California
BY:

HECTOR DELGADO, Mayor
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2026-109 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 20th day of October, 2026, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
_______________________________________
FABIAN VELEZ, Chief Deputy City Clerk

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Resolution CC 2026-109 Exhibit A

EXHIBIT A

FIRST AMENDED RATE AND METHOD OF APPORTIONMENT

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FIRST AMENDED

RATE AND METHOD OF APPORTIONMENT

CITY OF COVINA
COMMUNITY FACILITIES DISTRICT NO. 2007-1 (PUBLIC SERVICES) A special tax as hereinafter defined shall be levied on and collected for Community Facilities District No. 2007-1 (Public Services) of the City of Covina (“CFD No. 2007-1”) each Fiscal Year, commencing in Fiscal Year 2007-2008, in an amount determined by the City Council of the City of Covina through the application of the appropriate Special Tax for “Developed Property,” as described below. All of the real property in CFD No. 2007-1, unless exempted by law or by the provisions hereof, shall be taxed for the purposes, to the extent, and in the manner herein provided.

A. DEFINITIONS
The terms hereinafter set forth have the following meanings:
“Act” means the Mello-Roos Communities Facilities Act of 1982 as amended, being Chapter 2.5, Division 2 of Title 5 of the Government Code of the State of California.
“Administrative Expenses” means any actual ordinary and necessary expense of the City of Covina, or designee thereof or both, to carry out the administration of CFD No. 2007-1 related to the determination of the amount of the levy of the Special Tax, the collection of the Special Tax including the expenses of collecting delinquencies, the payment of a proportional share of salaries and benefits of any City employee whose duties are directly related to the administration of CFD No. 2007-1, fees and expenses for counsel, Special Tax consultant and other consultants hired by the City in relation to CFD No. 2007-1, costs associated with responding to public inquiries regarding CFD No. 2007-1, and costs otherwise incurred in order to carry out the authorized purposes of CFD No. 2007-1. “Affordable Housing” means any Unit within CFD No. 2007-1 that is subject to a written and recordable covenant, deed restriction, resale restriction, regulatory agreement or similar agreement with either the City of Covina or the Redevelopment Agency of the City of Covina, which restricts the amount of rent for that Unit to “affordable rent” (as that term is defined in California Health and Safety Code Section 50053) for a period of not less than fifty-five (55) years, or which restricts the purchase price for that Unit to “affordable housing cost” (as that term is defined in California Health and Safety Code Section 50052.5) for a period of not less than forty-five (45) years. A Unit shall no longer be considered Affordable Housing following the expiration or termination of the applicable covenant, restriction or agreement.

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“Annual Escalation Factor” means for the Special Tax, the greater of (i) two percent (2.00%), or (ii) the percentage change in the Consumer Price Index for the Calendar Year ending in December of the prior Fiscal Year. “Assessor’s Parcel” means a lot or parcel of land designated on an Assessor’s Parcel Map with an assigned Assessor’s Parcel number within the boundaries of CFD No. 2007-1.
“Assessor’s Parcel Map” means an official map of the Assessor of the County designating parcels by Assessor’s Parcel number.
“Base Year” means Fiscal Year ending June 30, 2008.
“Boundary Map” means the map of the boundaries for CFD No. 2007-1, as approved by the City Council, and recorded with the County in maps of assessments and community facilities districts.
“Building Permit” means a permit for new construction for a residential dwelling Unit. For purposes of this definition, “Building Permit” shall not include permits for construction or installation of retaining walls, utility improvements, or other such improvements not intended for human habitation.
“Calendar Year” means the period commencing January 1 of any year and ending the following December 31.
“CFD Administrator” means an official of the City, or designee thereof, responsible for determining the Special Tax Requirements and providing for the levy and collection of the Special Tax.
“CFD No. 2007-1” means Community Facilities District No. 2007-1 (Public Services) established by the City under the Act.
“City” means the City of Covina.
“City Council” means the City Council of the City, acting as the Legislative Body of CFD No. 2007-1, or its designee.
“Consumer Price Index” means the index published by the U.S. Department of Labor, Bureau of Labor Statistics for all urban consumers in the Los AngelesRiverside-Orange County area. “County” means the County of Los Angeles.
“Developed Property” means all Assessor’s Parcels within CFD No. 2007-1 for which Building Permits were issued on or before May 1 preceding the Fiscal Year for which the Special Tax is being levied, provided that a Final Map was created on or before January 1 of the prior Fiscal Year and that each such Assessor's Parcel is associated with a Lot, as determined reasonably by the City and/or CFD administrator.

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“Exempt Property” means all Assessor’s Parcels within CFD No. 2007-1 designated as being exempt from the Special Tax as determined in Section F. “Final Map” means a subdivision of property evidenced by the recordation of a final map, parcel map, or lot line adjustment, pursuant to the Subdivision Map Act (California Government Code Section 66410 et seq.) or the recordation of a condominium plan pursuant to California Civil Code 1352 that creates individual lots for which Building Permits may be issued without further subdivision. “Fiscal Year” means the period commencing on July 1 of any year and ending the following June 30.
“Lot” means an individual legal lot created by a Final Map for which a Building Permit could or has been issued.
“Maximum Special Tax” means the Maximum Special Tax determined in accordance with Section C, which can be levied by CFD No. 2007-1 in any Fiscal Year on Taxable Property within CFD No. 2007-1.
“Mixed-Use Property” means all Assessor’s Parcels of Developed Property for which Building Permit(s) have been issued for purposes of constructing NonResidential Property and Residential Property. Residential Units on Mixed-Use Property shall be classified as Multi-Family Residential. “Multi-Family Residential” means all Assessor’s Parcels of Developed Property for which a Building Permit has been issued for purposes of constructing a residential structure consisting of two or more residential Units that share common walls, including, but not limited to, duplexes, triplexes, town homes, condominiums, apartment Units, and residential Units on Assessor’s Parcels that are considered Mixed-Use Property.
“Non-Residential Property” means all Assessor’s Parcels for which a Building Permit was issued for any type of non-residential use.
“Public Property” means any property within the boundaries of CFD No. 2007-1 that is owned by or irrecoverably dedicated to the City, the federal government, the State of California, the County, CFD No. 2007-1, or other public agency. For purposes of this definition, property owned by the Redevelopment Agency of the City of Covina is not considered Public Property and any property owned by the Redevelopment Agency will be subject to the levy of a Special Tax in accordance with Sections C and D herein.
“Public Services” means new police services, fire protection and suppression services, paramedic services, and park maintenance, including but not limited to (i) the costs of contracting services, (ii) related facilities, equipment, vehicles, ambulances, fire apparatus and supplies, (iii) the salaries and benefits of City and Fire District staff that directly provide police services, fire protection and suppression services, paramedic services, and park maintenance, and (iv) City and

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Fire District overhead costs associated with providing such services within CFD No. 2007-1. The Special Tax provides only partial funding for police, fire protection services, paramedic services, and park maintenance.
“Special Tax” means any special tax authorized to be levied by CFD No. 2007-1 pursuant to the Act to fund the Special Tax Requirement. “Single-Family Residential” means all Assessor’s Parcels of Developed Property for which a Building Permit has been issued for purposes of constructing one single-family residential dwelling Unit.
“Taxable Property” means all Assessor’s Parcels within CFD No. 2007-1 that are not exempt from the levy of the Special Tax.
“Tax Class” means any of the classes listed in Table 1 below. “Undeveloped Property” means all Assessor’s Parcels within CFD No. 2007-1 for which Building Permits have not been issued and that is not classified as Approved Property or Public Property.
“Unit” means any separate residential dwelling unit in which a person or persons may live, which comprises an independent facility capable of conveyance separate from adjacent residential dwelling units and is not considered to be for commercial or industrial use.

B. CLASSIFICATION OF ASSESSOR’S PARCELS
Each Fiscal Year, beginning with Fiscal Year 2007-2008, each Assessor’s Parcel within CFD No. 2007-1 shall be classified as Developed Property or Exempt Property. In addition, each Fiscal Year, beginning with Fiscal Year 2007-2008, each Assessor’s Parcel of Developed Property shall be further classified as Single-Family Residential, Multi-Family Residential, or Mixed-Use Property.

C. MAXIMUM ANNUAL SPECIAL TAX
The Maximum Special Tax for each Assessor’s Parcel classified as Single-Family Residential, Multi-Family Residential, and Mixed-Use Property in Fiscal Year 2007-2008 shall be equal to the Maximum Special Tax set forth in Table 1.

TABLE 1

MAXIMUM ANNUAL SPECIAL TAX RATES
Fiscal Year 2007-2008
Tax Class Description Maximum
Special Tax
1 Single-Family
Residential $527 per Unit
2 Multi-Family
Residential $395 per Unit

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3 Mixed-Use Property $395 per Unit
For each subsequent Fiscal Year following the Base Year, the Maximum Special Tax for each Assessor’s Parcel classified as Developed Property shall be adjusted by the Annual Escalation Factor.

Multiple Tax Classes
In some instances an Assessor’s Parcel may contain more than one Tax Class. The Maximum Special Tax levied on such Assessor’s Parcel shall be the sum of the Maximum Special Tax that can be imposed on all Tax Classes located on that Assessor’s Parcel.

D. METHOD OF APPORTIONMENT OF SPECIAL TAX
Commencing with Fiscal Year 2007-2008, and for each subsequent Fiscal Year, the Special Tax shall be levied on each Assessor’s Parcel of Developed Property at the applicable Maximum Special Tax as set forth in Section C.

E. TERMINATION OF SPECIAL TAX
The Special Tax shall be levied in perpetuity to fund Public Services provided to CFD No. 2007-1.

F. EXEMPTIONS
The City shall classify as Exempt Property: (i) Public Property, (ii) Non-Residential Property, (iii) Undeveloped Property, (iv) Affordable Housing, or (v) Assessor’s Parcels with public or utility easements making impractical their utilization for other purposes than those set forth in the easement.

G. APPEALS
Any property owner claiming that the amount or application of the Special Tax is not correct may file a written notice of appeal with the City Council not later than twelve months after having paid the first installment of the Special Tax that is disputed. A representative(s) of CFD No. 2007-1 shall promptly review the appeal, and if necessary, meet with the property owner, consider written and oral evidence regarding the amount of the Special Tax, and rule on the appeal. If the representative’s decision requires that the Special Tax for an Assessor’s Parcel be modified or changed in favor of the property owner, a cash refund shall not be made, but an adjustment shall be made to the Special Tax on that Assessor’s Parcel in the subsequent Fiscal Year(s).

H. MANNER OF COLLECTION
The annual Special Taxes shall be collected in the same manner and at the same time as ordinary ad valorem property taxes, provided, however, that CFD No. 2007-1 may collect the Special Taxes at a different time or in a different manner if necessary to meet its financial obligations.

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Resolution CC 2026-109 Exhibit B

EXHIBIT B

SAMPLE BALLOT

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OFFICIAL BALLOT

SPECIAL ELECTION
City of Covina
Community Facilities District No. 2007-1
(Public Services)
Annexation No. 41
This ballot is for a special landowner election. You must return this ballot in the enclosed postage paid envelope to the Office of the City Clerk of the City of Covina no later than 7:30 p.m. on October 20, 2026, either by mail or in person. Ballots received after the special election with a postmark of the special election date, or earlier date, shall not be considered. The City Clerk’s office is located at 125 East College Street, Covina, California, 91723.

To vote, mark a cross (X) or a check mark in the voting square after the word “YES” or after the word “NO”. All distinguishing marks otherwise made are forbidden and make the ballot void.

If you wrongly mark, tear, or deface this ballot, return it to the City Clerk of the City of Covina and obtain another.

Number of votes: 1 Property Owner: AYNYA LLC
By: ____________________________
Sheena Ly
PROPOSITION A: Shall special taxes be levied annually on taxable property within the territory to be annexed into the City of Covina Community Facilities District No. 2007-1 (Public Services), County of Los Angeles, State of California (“Annexation No. 41”) and collected so long as the special taxes are needed to pay for police services, fire protection and suppression services, paramedic services, and park maintenance at the special tax rates and pursuant to the method of apportioning the special taxes set forth in Exhibit “B” to the Resolution of Intention, Resolution No. 07-6578, adopted by the City Council of the City of Covina on May 1, 2007, and as amended by Resolution No. 09-6743?
Yes
No
PROPOSITION B: Shall an appropriations limit, as defined by subdivision (h) of Section 8 of Article XIIIB of the California Constitution, be established for Annexation No. 41 to the City of Covina Community Facilities District No. 2007-1 (Public Services), County of Los Angeles, State of California, in the amount of $100,000 per annum? Yes
No

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ATTACHMENT C
RESOLUTION CC 2026-110

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, CALLING A SPECIAL ELECTION AND SUBMITTING TO THE VOTERS OF ANNEXATION NO. 41 OF CITY OF COVINA
COMMUNITY FACILITIES DISTRICT NO. 2007-1 (PUBLIC SERVICES)

PROPOSITIONS REGARDING THE ANNUAL LEVY OF SPECIAL
TAXES WITHIN ANNEXATION NO. 41 TO FINANCE PUBLIC

SERVICES, AND THE ESTABLISHMENT OF AN APPROPRIATIONS
LIMIT
WHEREAS, pursuant to Section 53339.7 of the California Government Code the City Council (hereafter referred to as the “City Council”) of the City of Covina (the “City”) has adopted the resolution authorizing the annexation of territory to City of Covina Community Facilities District No. 2007-1 (Public Services), County of Los Angeles, State of California (“CFD No. 2007-1”); and
WHEREAS, by that resolution, the City Council called a special election on the propositions to be submitted to the voters of the territory proposed to be annexed to CFD No. 2007-1 (“Annexation No. 41”) with respect to the levy of special taxes therein for the financing of public services within CFD No. 2007-1; and WHEREAS, pursuant to Section 53326 of the California Government Code, it is necessary that the City Council submit to the voters of Annexation No. 41 the annual levy of special taxes on taxable property within Annexation No. 41; and WHEREAS, pursuant to Section 53325.7 of the California Government Code and the provisions of said Code, the City Council may also submit to the voters of Annexation No. 41 a proposition for the establishment of an appropriations limit for Annexation No. 41; and
WHEREAS, twelve (12) or more registered voters have not resided within the territory of Annexation No. 41 for each of the ninety (90) days preceding October 20, 2026.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Findings. The City Council finds that: (i) the foregoing recitals are true and correct; (ii) 12 persons have not been registered to vote within the territory to be annexed to CFD No. 2007-1 for each of the 90 days preceding the close of the public hearing on October 20, 2026; (iii) pursuant to Section 53326 of the California Government Code, as a result of the findings set forth in clause (ii) above, the vote in the special election called by this resolution shall be by the landowners of the territory to be annexed to CFD No. 2007-1, whose property would be subject to the special taxes if they were levied at the time of the election, and each landowner shall have one vote for each acre, or portion thereof, which he or she owns within Annexation No. 41 which

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Resolution CC 2026-110 Page 2 of 4
would be subject to the proposed special taxes if they were levied at the time of the election; (iv) the owners of all of the land in Annexation No. 41 by written consent (a) waived the time limits set forth in Section 53326 of the California Government Code for holding the election called by this resolution and the election on the propositions (b) consented to the holding of the election on October 20, 2026, (c) waived notice and mailed notice of the time and date of the election, (d) waived an impartial analysis by the City Attorney of the ballot propositions pursuant to Section 9280 of the California Elections Code and arguments and rebuttals pursuant to Sections 9281 to 9287, inclusive, and 9295 of that Code, and mailing of a statement pursuant to Section 9401 of that Code, and (e) waived a synopsis of the measures to be included in the official ballot for said elections pursuant to Section 12111 of that Code; and (v) the City Clerk (hereafter referred to as the “City Clerk”) has consented to the holding of the election on October 20, 2026.

SECTION 2. Call of Election. The City Council hereby calls and schedules an election for October 20, 2026, on the proposition of the annual levy of special taxes on taxable property within Annexation No. 41 to CFD No. 2007-1 to finance public services within the CFD No. 2007-1, and on the proposition of the establishment of an appropriations limit for Annexation No. 41 to CFD No. 2007-1.

SECTION 3. Propositions. The propositions to be submitted to the voters of Annexation No. 41 at such special election shall be as follows:

Proposition A: Shall special taxes be levied annually on taxable property within the territory to be annexed into the City of Covina Community Facilities District No. 2007-1 (Public Services), County of Los Angeles, State of California (“Annexation No. 41”); and collected so long as the special taxes are needed to pay for police services, fire protection and suppression services, paramedic services, and park maintenance at the special tax rates and pursuant to the method of apportioning the special taxes set forth in Exhibit “B” to the Resolution of Intention, Resolution No. 07-6578, adopted by the City Council of the City of Covina on May 1, 2007, and as amended by Resolution No. 09- 6743?
Proposition B: Shall an appropriations limit, as defined by subdivision (h) of Section 8 of Article XIIIB of the California Constitution, be established for Annexation No. 41 to the City of Covina Community Facilities District No. 2007-1 (Public Services), County of Los Angeles, State of California, in the amount of $100,000 per annum? The First Amended Rate and Method of Apportionment is attached as Exhibit A.

SECTION 4. Conduct of Election. Except as otherwise provided in Section 5 hereof, the special election shall be conducted by the City Clerk in accordance with the provisions of the California Elections Code governing mail ballot elections of cities, and in particular the provisions of Division 4 (commencing with Section 4000), of that Code, insofar as they may be applicable.

SECTION 5. Election Procedures. The procedures to be followed in conducting the special election on (i) the proposition with respect to the levy of special taxes on taxable property within Annexation No. 41 to CFD No. 2007-1 to pay for public

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Resolution CC 2026-110 Page 3 of 4
services, and (ii) the proposition with respect to the establishment of an appropriations limit for Annexation No. 41 to CFD No. 2007-1 in the amount of $100,000 per annum shall be as follows:
(a) Pursuant to Section 53326 of the California Government Code, ballots for the special election shall be distributed to the qualified electors by the City Clerk by mail or by personal service. (b) Pursuant to applicable sections of the California Elections Code governing the conduct of mail ballot elections of cities, and in particular Division 4 (commencing with Section 4000) of that Code with respect to election conducted by mail, the City Clerk, or designated official, shall mail or deliver to each qualified elector an official ballot in the appropriate form, and shall also mail or deliver to all such qualified electors a ballot pamphlet, instructions to voter, and a return identification envelope addressed to the City Clerk for the return of voted official ballots.
(c) The official ballot to be mailed or delivered by the City Clerk to each landowner-voter shall have printed or typed thereon the name of the landowner-voter and the number of votes to be voted by the landowner-voter.
(d) The return identification envelope mailed or delivered by the City Clerk to each landowner-voter shall have printed or typed thereon the following: (i) the name of the landowner, (ii) the address of the landowner, (iii) a declaration under penalty of perjury stating that the voter is the landowner or the authorized representative of the landowner entitled to vote the enclosed ballot and is the person whose name appears on the identification envelope, (iv) the printed name and signature of the voter, (v) the address of the voter, (vi) the date of signing and place of execution of the declaration, and (vii) a notice that the envelope contains an official ballot and is to be opened only by the City Clerk. (e) The information to voter form to be delivered by the City Clerk to the landowner-voter shall inform them that the official ballot shall be returned to the City Clerk properly voted as provided thereon and with the certification appended thereto properly completed and signed in the sealed return identification envelope with the certification thereon completed and signed and all other information to be inserted thereon properly inserted by 7:30 p.m. on the 20th day of October, 2026; provided that if all qualified electors have voted, the election shall be closed with the concurrence of the City Clerk.
(f) Upon receipt of the return identification envelope, which are returned prior to the voting deadline on the date of the election, the City Clerk shall canvass the votes cast in the election, and shall file

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Resolution CC 2026-110 Page 4 of 4
a statement with the City Council as to the results of such canvass and the election on each proposition set forth in the official ballot.

SECTION 6. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 20th day of October, 2026.

City of Covina, California
BY:

HECTOR DELGADO, Mayor
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2026-110 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 20th day of October, 2026, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
_______________________________________
FABIAN VELEZ, Chief Deputy City Clerk

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Resolution CC 2026-110 Exhibit A

EXHIBIT A

FIRST AMENDED RATE AND METHOD OF APPORTIONMENT
(Please see Exhibit A to Resolution CC 2026-109, Attachment B, in this same packet)

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ATTACHMENT D
RESOLUTION CC 2026-111

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, MAKING CERTAIN FINDINGS, CERTIFYING THE

RESULTS OF AN ELECTION AND ADDING PROPERTY TO
COMMUNITY FACILITIES DISTRICT NO. 2007-1 (PUBLIC SERVICES), ANNEXATION NO. 41
WHEREAS, the City Council of the City of Covina (the “City Council”), has previously formed a Community Facilities District pursuant to the provisions of the “MelloRoos Community Facilities Act of 1982”, being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California, said Article 3.5 thereof. The existing Community Facilities District being designated as Community Facilities District No. 2007- 1 (Public Services) (hereafter referred to as CFD No. 2007-1); and WHEREAS, the City Council initiated proceedings to annex certain territory to Community Facilities District No. 2007-1 (Public Services), Annexation No. 41 (hereafter referred to as “Annexation No. 41”); and
WHEREAS, at this time the unanimous consent to the annexation of Annexation No. 41 has been received from the property owner or owners of such territory; and WHEREAS, twelve (12) or more registered voters have not resided within the territory of Annexation No. 41 for each of the ninety (90) days preceding October 20, 2026, therefore, pursuant to the Act the qualified electors of Annexation No. 41 shall be the “landowners” of Annexation No. 41 as such term is defined in Government Code Section 53317(f) and each such landowner who is the owner of record, or the authorized representative thereof, shall have one vote for each acre or portion of an acre of land that she or he owns within; and
WHEREAS, the time limit specified by the Act for conducting an election to submit the levy of the special taxes on the property within Annexation No. 41 to the qualified electors of Annexation No. 41 and the requirements for impartial analysis and ballot arguments have been waived with the unanimous consent of the qualified electors of Annexation No. 41; and
WHEREAS, the City Council adopted on October 20, 2026, a resolution entitled “Resolution of the City Council of the City of Covina, California, Calling a Special Election and Submitting to the Voters of Annexation No. 41 of City of Covina Community Facilities District No. 2007-1 (Public Services) Propositions Regarding the Annual Levy of Special Taxes within Annexation No. 41 to Finance Public Services, and the Establishment of an Appropriations Limit” (the “Resolution Calling Election”), calling for a special election (the “Special Election”) of the qualified electors within Annexation No. 41; and WHEREAS, pursuant to the terms of said resolution, which are by this reference incorporated herein, the Special Election was held on October 20, 2026, and the City Clerk has on file a Certificate of Election Official and Statement of Votes Cast (the

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Resolution CC 2026-111 Page 2 of 3
“Certificate”), a copy of which is attached hereto as Exhibit A and by this reference incorporated herein; and
WHEREAS, the measures voted upon did receive the favorable 2/3’s vote of the qualified electors, and the City Council desires to declare the results of the Special Election; and
WHEREAS, a map showing the territory to be annexed and designated as Annexation No. 41 (hereafter referred to as the “Annexation Map”), a copy of which is attached as Exhibit B hereto and incorporated herein by this reference, and a list of Properties to be annexed and landowners, a copy of which is attached as Exhibit C hereto and incorporated herein by this reference, has been submitted to the City Council.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Recitals. The above recitals are all true and correct.

SECTION 2. Findings. This City Council does hereby determine as follows:
(a) The unanimous consent to the annexation of Annexation No. 41 to CFD No. 2007-1 has been given by all of the owners within Annexation No. 41 and such consent shall be kept on file in the Office of the City Clerk.
(b) Twelve (12) or more registered voters have not resided within the territory of Annexation No. 41 for each of the ninety (90) days preceding October 20, 2026, therefore, pursuant to the Act the qualified electors of Annexation No. 24 shall be the “landowners” of such Annexation No. 41 as such term is defined in Government Code Section 53317(f).
(c) Pursuant to the Certificate, the qualified electors of Annexation No. 41 have unanimously voted in favor of the levy of special taxes within Annexation No. 41 upon its annexation to CFD No. 2007-1 and the establishment of an appropriations limit for Annexation No. 41.

SECTION 3. Annexed Area. The boundaries and parcels of territory within Annexation No. 41 and on which special taxes will be levied in order to pay for the costs and expenses of authorized public services are shown on the Annexation Map as submitted to and hereby approved by this City Council.

SECTION 4. Declaration of Annexation. The City Council does hereby determine and declare that Annexation No. 41 is now added to and becomes a part of CFD No. 2007-1. The City Council, acting as the legislative body of CFD No. 2007-1, is hereby empowered to levy the authorized special tax within Annexation No. 41.

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Resolution CC 2026-111 Page 3 of 3
SECTION 5. Notice. Immediately upon adoption of this Resolution, notice shall be given as follows:

An Amendment to the Notice of Special Tax Lien (Notice of Annexation) shall be recorded in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution.

SECTION 6. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 20th day of October, 2026.

City of Covina, California
BY:

HECTOR DELGADO, Mayor
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2026-111 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 20th day of October, 2026, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
_________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

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Resolution CC 2026-111 Exhibit A

EXHIBIT A

CERTIFICATE OF ELECTION OFFICIAL AND STATEMENT OF VOTES CAST

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Resolution CC 2026-111 Exhibit A

CERTIFICATE OF ELECTION OFFICIAL AND STATEMENT OF VOTES CAST

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF COVINA )
The undersigned, ELECTION OFFICIAL OF THE CITY OF COVINA, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, DOES HEREBY CERTIFY that pursuant to the provisions commencing with Section 53326 of the Government Code of the State of California, I did canvass the returns of the votes cast at the

CITY OF COVINA
COMMUNITY FACILITIES DISTRICT NO. 2007-1
(PUBLIC SERVICES)
ANNEXATION NO. 41

SPECIAL ELECTION
in the City, held on October 20, 2026.

I FURTHER CERTIFY that this Statement of Votes Cast shows the whole number of votes cast in the area proposed to be annexed, Annexation No. 41 to Community Facilities District No. 2007-1 (Public Services) of the City of Covina for or against the Measure are full, true and correct.

NUMBER OF ELIGIBLE VOTES:

VOTES CAST ON PROPOSITION A: YES
NO
VOTES CAST ON PROPOSITION B: YES
NO
WITNESS my hand this 20th day of October 2026.
_____________________________________
City Clerk
City of Covina

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Resolution CC 2026-111 Exhibit B

EXHIBIT B

ANNEXATION MAP
.

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Resolution CC 2026-111 Exhibit C

EXHIBIT C

LIST OF PROPERTIES TO BE ANNEXED

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Resolution CC 2026-111 Exhibit C

LIST OF PROPERTIES TO BE ANNEXED
ANNEXATION NO. 41
ASSESSOR PARCEL NO(S) 8444-008-005
Vesting Tract No.

N/A
Address
136 W. Center Street
Covina, CA 91723
Landowner

AYNYA LLC
1005 E Las Tunas Dr., #155,
San Gabriel, CA 91776

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CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. PH 2
Meeting: October 20, 2026
Title: Consideration of Resolutions Authorizing Annexation of Territory to City of Covina Community Facilities District No. 2007-1 (Public Services) (Annexation No. 42), and to Call and Hold a Special Election (627 S. Fenimore Avenue, Covina) Presented by: Brian K. Lee, AICP, Deputy City Manager/Director of Community Development Alice Leung, Management Analyst
Recommendation: 1. City Council to open the public hearing and consider public testimony and close the public hearing; and

2. Adopt Resolution CC 2026-112, authorizing the annexation of territory to Community Facilities District No. 2007-1 (Annexation No. 42) and authorizing the levy of a special tax and submitting the levy of tax to the qualified electors; and

3. Adopt Resolution CC 2026-113, calling a special election and submitting to the voters of Annexation No. 42 of City of Covina Community Facilities District No. 2007-1 (Public Services), propositions regarding the annual levy of special taxes within Annexation No. 42 to finance public services, and the establishment of an appropriations limit; and

4. Adopt Resolution CC 2026-114 making certain findings, certifying the results of an election and adding property to Community Facilities District No. 2007-1 (Public Services), Annexation No. 42.

EXECUTIVE SUMMARY:

At the September 1, 2026, City Council meeting, the Council adopted the boundary map showing territory proposed to be annexed as Annexation No. 42, and declared its intention to authorize the annexation of that territory to Community Facilities District (CFD) No. 2007-1 (Public Services).

The purpose of the CFD is to finance the public safety and park services that are provided to the territory within the District beyond that provided by the City generally. In Fiscal Year 2026-2027, it has been determined that the cost of these services, for each new single-family residential unit, will be $917.52 per year. This program has been conceived with the intention that all future residential development, which results in a net increase of non-exempted residential units, would be required to annex to the CFD. The project at 627 S. Fenimore Avenue, Covina will have a total of one (1) new two-story, singlefamily residential unit. The special tax will be applicable to one (1) new two-story, single-family residential unit in Annexation No. 42.

DISCUSSION:

The purpose of the public hearing is to 1) authorize the annexation of territory to the CFD (Annexation No. 42); 2) call and hold an election of property owners within the CFD, and 3) authorize the levy of a special tax within Annexation No. 42 to the CFD. The related resolutions are hereby presented to the City Council, pursuant to the Conditions of Approval for one (1) new two-story, single-family residential unit to be built at 627 S. Fenimore Avenue, Covina, California.

Pursuant to the Conditions of Approval for development of a single-family development at 627 S.

Fenimore Avenue, Covina, the applicant agreed to annex to the CFD, or to pay an in lieu fee based on

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the financial impact on Police, Fire, Emergency, and Parks services. The builder opted to annex into the CFD. Under the proposed CFD, in Fiscal Year 2026-2027, any newly constructed, non-exempted single-family residential unit is charged $917.52 per year for the following services: police, fire protection and suppression, paramedic services, and park maintenance. This Special Tax appears on the annual Property Tax bill for each unit. The Special Tax authorized by the CFD shall be levied on all units for which building permits were issued on or before May 1 of the preceding fiscal year.

FISCAL IMPACT:

The “Special Tax” authorized by the proposed Community Facilities District (CFD) will generate $917.52 annually, based on one (1) new two-story, single-family residential unit at the FY 2026-2027 tax rate of $917.52 per single-family unit and will be deposited to Account No. 2740-4800-45800. The Special Tax shall be used to pay for the following additional services in the District: police, fire protection and suppression, paramedic services, and park maintenance. The Special Tax will increase annually by the greater of two percent (2.00%), or the percentage change in the Consumer Price Index.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Respectfully submitted,

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ANNEXATION MAP NO. 42
COMMUNITY FACILITIES DISTRICT NO. 2007-1
(PUBLIC SERVICES)

CITY OF COVINA

COUNTY OF LOS ANGELES

STATE OF CALIFORNIA
SHEET 1 OF 1
FILED IN THE OFFICE OF THE CITY CLERK THIS ________
DAY OF ____________, 202_.

I HEREBY CERTIFY THAT THE WITHIN MAP SHOWING
PROPOSED BOUNDARIES OF ANNEXATION NO. 42 TO
COMMUNITY FACILITIES DISTRICT NO. 2007-1 (PUBLIC

SERVICES), CITY OF COVINA, COUNTY OF LOS ANGELES,

STATE OF CALIFORNIA, WAS APPROVED BY THE CITY

FABIAN VELEZ, CHIEF DEPUTY CITY CLERK

CITY OF COVINA
FILED THIS _______ DAY OF _____________, 202__, AT THE
HOUR OF __________ O'CLOCK __.M. IN THE BOOK ________

OF MAPS OF ASSESSMENT AND COMMUNITY FACILITIES
DISTRICTS, PAGE(S) ______ AND AS INSTRUMENT NO.
__________________ IN THE OFFICE OF THE COUNTY

RECORDER IN THE COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA.
__________________________

BY DEPUTY

COUNTY RECORDER

COUNTY OF LOS ANGELES

STATE OF CALIFORNIA

REFERENCE IS MADE TO THAT BOUNDARY MAP OF
COMMUNITY FACILITIES DISTRICT NO. 2007-1 (PUBLIC

SERVICES) OF THE CITY OF COVINA RECORDED WITH

THE LOS ANGELES COUNTY RECORDER'S OFFICE ON
MAY 18, 2007, AS DOCUMENT NO. 20071218337 IN THE

BOOK OF MAPS OF ASSESSMENT AND COMMUNITY
FACILITIES DISTRICTS.

THE LINES AND DIMENSIONS OF EACH LOT OR PARCEL

SHOWN ON THIS DIAGRAM SHALL BE THOSE LINES AND

DIMENSIONS AS SHOWN ON THE LOS ANGELES COUNTY
ASSESSOR'S MAPS FOR THOSE PARCELS LISTED.

THE LOS ANGELES COUNTY ASSESSOR'S MAPS SHALL

GOVERN FOR ALL DETAILS CONCERNING THE LINES AND
DIMENSIONS OF SUCH LOTS OR PARCELS.

LEGEND

ANNEXATION BOUNDARY
T1 MAP REFERENCE NUMBER
T1
¹

W ROWLAND ST

S FEINMORE AVE

ALDENVILLE AVE

MAP REFERENCE NUMBER

ASSESSOR'S

PARCEL NUMBER(S)
1 8453-003-004

ATTACHMENT A

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ATTACHMENT B
RESOLUTION CC 2026-112

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, AUTHORIZING THE ANNEXATION OF TERRITORY TO
COMMUNITY FACILITIES DISTRICT NO. 2007-1 (ANNEXATION NO. 42) AND AUTHORIZING THE LEVY OF A SPECIAL TAX AND

SUBMITTING THE LEVY OF TAX TO THE QUALIFIED ELECTORS
WHEREAS, this Council, on September 1, 2026, adopted Resolution CC 2026- 95 (hereafter referred to as the “Resolution of Intention”) stating its intention to annex territory to City of Covina Community Facilities District No. 2007-1 (Public Services) (“CFD No. 2007-1”), pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (the “Act”); and
WHEREAS, a copy of the Resolution of Intention, which states the authorized services to be provided and financed by CFD No. 2007-1, and a description and map of the proposed boundaries of the territory to be annexed to CFD No. 2007-1 (“Annexation No. 42”), is on file with the City Clerk and the provisions thereof are fully incorporated herein by this reference as if fully set forth herein; and WHEREAS, on the 20th of October, 2026, this Council held a noticed public hearing as required by the Act and the Resolution of Intention relative to the proposed annexation of territory to CFD No. 2007-1; and
WHEREAS, at said hearing all interested persons desiring to be heard on all matters pertaining to the annexation of territory to CFD No. 2007-1 and the levy of said special taxes within the area proposed to be annexed were heard and a full and fair hearing was held; and
WHEREAS, prior to the time fixed for said hearing, written protests had not been filed against the proposed annexation of territory to CFD No. 2007-1 by (i) 50% or more of the registered voters, or six registered voters, whichever is more, residing in CFD No. 2007-1, or (ii) 50% or more of the registered voters, or six registered voters, whichever is more, residing in the territory proposed to be annexed to CFD No. 2007-1, or (iii) owners of one-half or more of the area of land in the territory within CFD 2007-1 and not exempt from special tax, or (iv), owners of one-half or more of the area of land in the territory proposed to be annexed to CFD No. 2007-1 and not exempt from the special tax; and
WHEREAS, a boundary map for Annexation No. 42 to CFD No. 2007-1 has been filed with the County Recorder of the County of Los Angeles, which map shows the territory to be annexed in these proceedings, and a copy thereof is on file with the City Clerk.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

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Resolution CC 2026-112 Page 2 of 4
SECTION 1. Recitals. The above recitals are all true and correct.

SECTION 5. Special Taxes. It is the intention of this City Council that, except where funds are otherwise available, a special tax sufficient to pay for said services to be provided in CFD No. 2007-1 and the territory proposed to be annexed as part of Annexation No. 42, secured by recordation of a continuing lien against all non-exempt real property in Annexation No. 42, will be levied annually within the boundaries of Annexation No. 42 from and after the annexation of such property to CFD No. 2007-1.

For particulars as to the rate and method of apportionment of the proposed special tax (the “RMA”), reference is made to the attached and incorporated Exhibit “A,” which sets forth in sufficient detail the method of apportionment to allow each landowner or resident within Annexation No. 42 to clearly estimate the maximum annual amount that said person will have to pay on said special tax.

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Resolution CC 2026-112 Page 3 of 4
SECTION 6. Election. The provisions of the Resolution of Intention of the City, each as heretofore adopted by this Council, are by this reference incorporated herein as if fully set forth herein.
(a) Pursuant to the provisions of the Act, the proposition of the levy of the special tax within Annexation No. 42 shall be submitted to the voters within Annexation No. 42 at an
election called therefore as hereinafter provided. This Council hereby finds that twelve (12) or more persons have not been registered to vote within Annexation No. 42 for each of the 90 days preceding the close of the hearing
heretofore conducted and concluded by this Council for the purposes of these annexation proceedings. Accordingly, and pursuant to Section 53326 of the Act, this Council finds that for purposes of these proceedings the qualified electors are the landowners within Annexation No. 42 and that the vote shall be by said landowners, each having one vote for each acre or portion thereof such landowner owns in Annexation No. 42.
(b) Pursuant to Section 53326 of the Act, the election shall be conducted by mail ballot under applicable sections of the California Elections Code, commencing with Section 4000 of said code with respect to elections conducted by mail. The Council called a special election to consider the measures described and incorporated in the ballot, attached as Exhibit “B,” which election was held on October 20th, 2026,
(hereafter referred to as “Election Day”). The City Clerk was the election official to conduct the election and provided each landowner in the territory to be annexed to CFD No. 2007-1, a ballot in the form of Exhibit “B”, which form is hereby approved. The City Clerk has accepted the ballots of the qualified electors received prior to 7:30 p.m. on Election Day, whether received by mail or by personal delivery.
(c) This Council hereby further finds that the provision of Section 53326 of the Act requiring a minimum of 90 days to elapse before said election is for the protection of voters, has been waived by the voters and the date for the election hereinabove specified is established accordingly.

SECTION 7. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 20th day of October, 2026.

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Resolution CC 2026-112 Page 4 of 4
City of Covina, California
BY:

HECTOR DELGADO, Mayor
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2026-112 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 20th day of October, 2026, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
_______________________________________
FABIAN VELEZ, Chief Deputy City Clerk

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Resolution CC 2026-112 Exhibit A

EXHIBIT A

FIRST AMENDED RATE AND METHOD OF APPORTIONMENT

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Resolution CC 2026-XX Exhibit B

FIRST AMENDED

RATE AND METHOD OF APPORTIONMENT

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2007-1. The Special Tax provides only partial funding for police, fire protection services, paramedic services, and park maintenance.
“Special Tax” means any special tax authorized to be levied by CFD No. 2007-1 pursuant to the Act to fund the Special Tax Requirement. “Single-Family Residential” means all Assessor’s Parcels of Developed Property for which a Building Permit has been issued for purposes of constructing one single-family residential dwelling Unit.
“Taxable Property” means all Assessor’s Parcels within CFD No. 2007-1 that are not exempt from the levy of the Special Tax.
“Tax Class” means any of the classes listed in Table 1 below. “Undeveloped Property” means all Assessor’s Parcels within CFD No. 2007-1 for which Building Permits have not been issued and that is not classified as Approved Property or Public Property.
“Unit” means any separate residential dwelling unit in which a person or persons may live, which comprises an independent facility capable of conveyance separate from adjacent residential dwelling units and is not considered to be for commercial or industrial use.

TABLE 1

MAXIMUM ANNUAL SPECIAL TAX RATES
Fiscal Year 2007-2008
Tax Class Description Maximum
Special Tax
1 Single-Family
Residential $527 per Unit
2 Multi-Family
Residential $395 per Unit
3 Mixed-Use Property $395 per Unit

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For each subsequent Fiscal Year following the Base Year, the Maximum Special Tax for each Assessor’s Parcel classified as Developed Property shall be adjusted by the Annual Escalation Factor.

E. TERMINATION OF SPECIAL TAX
The Special Tax shall be levied in perpetuity to fund Public Services provided to CFD No. 2007-1.

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EXHIBIT B

SAMPLE BALLOT

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OFFICIAL BALLOT

SPECIAL ELECTION
City of Covina
Community Facilities District No. 2007-1
(Public Services)
Annexation No. 42
This ballot is for a special landowner election. You must return this ballot in the enclosed postage paid envelope to the Office of the City Clerk of the City of Covina no later than 7:30 p.m. on October 20, 2026, either by mail or in person. Ballots received after the special election with a postmark of the special election date, or earlier date, shall not be considered. The City Clerk’s office is located at 125 East College Street, Covina, California, 91723.

To vote, mark a cross (X) or a check mark in the voting square after the word “YES” or after the word “NO”. All distinguishing marks otherwise made are forbidden and make the ballot void.

If you wrongly mark, tear, or deface this ballot, return it to the City Clerk of the City of Covina and obtain another.

Number of votes: 1 Property Owner: Shannon Tieu and Sidney Tieu PROPOSITION A: Shall special taxes be levied annually on taxable property within the territory to be annexed into the City of Covina Community Facilities District No. 2007-1 (Public Services), County of Los Angeles, State of California (“Annexation No. 42”) and collected so long as the special taxes are needed to pay for police services, fire protection and suppression services, paramedic services, and park maintenance at the special tax rates and pursuant to the method of apportioning the special taxes set forth in Exhibit “B” to the Resolution of Intention, Resolution No. 07-6578, adopted by the City Council of the City of Covina on May 1, 2007, and as amended by Resolution No. 09-6743?
Yes
No
PROPOSITION B: Shall an appropriations limit, as defined by subdivision (h) of Section 8 of Article XIIIB of the California Constitution, be established for Annexation No. 42 to the City of Covina Community Facilities District No. 2007-1 (Public Services), County of Los Angeles, State of California, in the amount of $100,000 per annum? Yes
No

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By: ____________________________ By:
____________________________
Shannon Tieu Sidney Tieu

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ATTACHMENT C
RESOLUTION CC 2026-113

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, CALLING A SPECIAL ELECTION AND SUBMITTING TO THE VOTERS OF ANNEXATION NO. 42 OF CITY OF COVINA
COMMUNITY FACILITIES DISTRICT NO. 2007-1 (PUBLIC SERVICES)

PROPOSITIONS REGARDING THE ANNUAL LEVY OF SPECIAL
TAXES WITHIN ANNEXATION NO. 42 TO FINANCE PUBLIC

SERVICES, AND THE ESTABLISHMENT OF AN APPROPRIATIONS
LIMIT
WHEREAS, pursuant to Section 53339.7 of the California Government Code the City Council (hereafter referred to as the “City Council”) of the City of Covina (the “City”) has adopted the resolution authorizing the annexation of territory to City of Covina Community Facilities District No. 2007-1 (Public Services), County of Los Angeles, State of California (“CFD No. 2007-1”); and
WHEREAS, by that resolution, the City Council called a special election on the propositions to be submitted to the voters of the territory proposed to be annexed to CFD No. 2007-1 (“Annexation No. 42”) with respect to the levy of special taxes therein for the financing of public services within CFD No. 2007-1; and WHEREAS, pursuant to Section 53326 of the California Government Code, it is necessary that the City Council submit to the voters of Annexation No. 42 the annual levy of special taxes on taxable property within Annexation No. 42; and WHEREAS, pursuant to Section 53325.7 of the California Government Code and the provisions of said Code, the City Council may also submit to the voters of Annexation No. 42 a proposition for the establishment of an appropriations limit for Annexation No. 42; and
WHEREAS, twelve (12) or more registered voters have not resided within the territory of Annexation No. 42 for each of the ninety (90) days preceding October 20, 2026.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

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Resolution CC 2026-113 Page 2 of 4
would be subject to the proposed special taxes if they were levied at the time of the election; (iv) the owners of all of the land in Annexation No. 42 by written consent (a) waived the time limits set forth in Section 53326 of the California Government Code for holding the election called by this resolution and the election on the propositions (b) consented to the holding of the election on October 20, 2026, (c) waived notice and mailed notice of the time and date of the election, (d) waived an impartial analysis by the City Attorney of the ballot propositions pursuant to Section 9280 of the California Elections Code and arguments and rebuttals pursuant to Sections 9281 to 9287, inclusive, and 9295 of that Code, and mailing of a statement pursuant to Section 9401 of that Code, and (e) waived a synopsis of the measures to be included in the official ballot for said elections pursuant to Section 12111 of that Code; and (v) the City Clerk (hereafter referred to as the “City Clerk”) has consented to the holding of the election on October 20, 2026.

SECTION 2. Call of Election. The City Council hereby calls and schedules an election for October 20, 2026, on the proposition of the annual levy of special taxes on taxable property within Annexation No. 42 to CFD No. 2007-1 to finance public services within the CFD No. 2007-1, and on the proposition of the establishment of an appropriations limit for Annexation No. 42 to CFD No. 2007-1.

SECTION 3. Propositions. The propositions to be submitted to the voters of Annexation No. 42 at such special election shall be as follows:

Proposition A: Shall special taxes be levied annually on taxable property within the territory to be annexed into the City of Covina Community Facilities District No. 2007-1 (Public Services), County of Los Angeles, State of California (“Annexation No. 42”); and collected so long as the special taxes are needed to pay for police services, fire protection and suppression services, paramedic services, and park maintenance at the special tax rates and pursuant to the method of apportioning the special taxes set forth in Exhibit “B” to the Resolution of Intention, Resolution No. 07-6578, adopted by the City Council of the City of Covina on May 1, 2007, and as amended by Resolution No. 09- 6743?
Proposition B: Shall an appropriations limit, as defined by subdivision (h) of Section 8 of Article XIIIB of the California Constitution, be established for Annexation No. 42 to the City of Covina Community Facilities District No. 2007-1 (Public Services), County of Los Angeles, State of California, in the amount of $100,000 per annum? The First Amended Rate and Method of Apportionment is attached as Exhibit A.

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Resolution CC 2026-113 Page 3 of 4
services, and (ii) the proposition with respect to the establishment of an appropriations limit for Annexation No. 42 to CFD No. 2007-1 in the amount of $100,000 per annum shall be as follows:
(a) Pursuant to Section 53326 of the California Government Code, ballots for the special election shall be distributed to the qualified electors by the City Clerk by mail or by personal service. (b) Pursuant to applicable sections of the California Elections Code governing the conduct of mail ballot elections of cities, and in particular Division 4 (commencing with Section 4000) of that Code with respect to election conducted by mail, the City Clerk, or designated official, shall mail or deliver to each qualified elector an official ballot in the appropriate form, and shall also mail or deliver to all such qualified electors a ballot pamphlet, instructions to voter, and a return identification envelope addressed to the City Clerk for the return of voted official ballots.
(c) The official ballot to be mailed or delivered by the City Clerk to each landowner-voter shall have printed or typed thereon the name of the landowner-voter and the number of votes to be voted by the landowner-voter.
(d) The return identification envelope mailed or delivered by the City Clerk to each landowner-voter shall have printed or typed thereon the following: (i) the name of the landowner, (ii) the address of the landowner, (iii) a declaration under penalty of perjury stating that the voter is the landowner or the authorized representative of the landowner entitled to vote the enclosed ballot and is the person whose name appears on the identification envelope, (iv) the printed name and signature of the voter, (v) the address of the voter, (vi) the date of signing and place of execution of the declaration, and (vii) a notice that the envelope contains an official ballot and is to be opened only by the City Clerk. (e) The information to voter form to be delivered by the City Clerk to the landowner-voter shall inform them that the official ballot shall be returned to the City Clerk properly voted as provided thereon and with the certification appended thereto properly completed and signed in the sealed return identification envelope with the certification thereon completed and signed and all other information to be inserted thereon properly inserted by 7:30 p.m. on the 20th day of October, 2026; provided that if all qualified electors have voted, the election shall be closed with the concurrence of the City Clerk.
(f) Upon receipt of the return identification envelope, which are returned prior to the voting deadline on the date of the election, the City Clerk shall canvass the votes cast in the election, and shall file

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Resolution CC 2026-113 Page 4 of 4
a statement with the City Council as to the results of such canvass and the election on each proposition set forth in the official ballot.

SECTION 6. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 20th day of October, 2026.

City of Covina, California
BY:

HECTOR DELGADO, Mayor
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2026-113 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 20th day of October, 2026, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
_______________________________________
FABIAN VELEZ, Chief Deputy City Clerk

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Resolution CC 2026-113 Exhibit A

EXHIBIT A

FIRST AMENDED RATE AND METHOD OF APPORTIONMENT
(Please see Exhibit A to Resolution CC 2026-112, Attachment B, in this same packet)

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Resolution CC 202
6-113 Exhibit A

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ATTACHMENT D
RESOLUTION CC 2026-114

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, MAKING CERTAIN FINDINGS, CERTIFYING THE

RESULTS OF AN ELECTION AND ADDING PROPERTY TO
COMMUNITY FACILITIES DISTRICT NO. 2007-1 (PUBLIC SERVICES), ANNEXATION NO. 42
WHEREAS, the City Council of the City of Covina (the “City Council”), has previously formed a Community Facilities District pursuant to the provisions of the “MelloRoos Community Facilities Act of 1982”, being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California, said Article 3.5 thereof. The existing Community Facilities District being designated as Community Facilities District No. 2007- 1 (Public Services) (hereafter referred to as CFD No. 2007-1); and WHEREAS, the City Council initiated proceedings to annex certain territory to Community Facilities District No. 2007-1 (Public Services), Annexation No. 42 (hereafter referred to as “Annexation No. 42”); and
WHEREAS, at this time the unanimous consent to the annexation of Annexation No. 42 has been received from the property owner or owners of such territory; and WHEREAS, twelve (12) or more registered voters have not resided within the territory of Annexation No. 42 for each of the ninety (90) days preceding October 20, 2026, therefore, pursuant to the Act the qualified electors of Annexation No. 42 shall be the “landowners” of Annexation No. 42 as such term is defined in Government Code Section 53317(f) and each such landowner who is the owner of record, or the authorized representative thereof, shall have one vote for each acre or portion of an acre of land that she or he owns within; and
WHEREAS, the time limit specified by the Act for conducting an election to submit the levy of the special taxes on the property within Annexation No. 42 to the qualified electors of Annexation No. 42 and the requirements for impartial analysis and ballot arguments have been waived with the unanimous consent of the qualified electors of Annexation No. 42; and
WHEREAS, the City Council adopted on October 20, 2026, a resolution entitled “Resolution of the City Council of the City of Covina, California, Calling a Special Election and Submitting to the Voters of Annexation No. 42 of City of Covina Community Facilities District No. 2007-1 (Public Services) Propositions Regarding the Annual Levy of Special Taxes within Annexation No. 42 to Finance Public Services, and the Establishment of an Appropriations Limit” (the “Resolution Calling Election”), calling for a special election (the “Special Election”) of the qualified electors within Annexation No. 42; and WHEREAS, pursuant to the terms of said resolution, which are by this reference incorporated herein, the Special Election was held on October 20, 2026, and the City Clerk has on file a Certificate of Election Official and Statement of Votes Cast (the

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Resolution CC 2026-114 Page 2 of 3
“Certificate”), a copy of which is attached hereto as Exhibit A and by this reference incorporated herein; and
WHEREAS, the measures voted upon did receive the favorable 2/3’s vote of the qualified electors, and the City Council desires to declare the results of the Special Election; and
WHEREAS, a map showing the territory to be annexed and designated as Annexation No. 42 (hereafter referred to as the “Annexation Map”), a copy of which is attached as Exhibit B hereto and incorporated herein by this reference, and a list of Properties to be annexed and landowners, a copy of which is attached as Exhibit C hereto and incorporated herein by this reference, has been submitted to the City Council.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Recitals. The above recitals are all true and correct.

SECTION 2. Findings. This City Council does hereby determine as follows:
(a) The unanimous consent to the annexation of Annexation No. 42 to CFD No. 2007-1 has been given by all of the owners within Annexation No. 42 and such consent shall be kept on file in the Office of the City Clerk.
(b) Twelve (12) or more registered voters have not resided within the territory of Annexation No. 42 for each of the ninety (90) days preceding October 20, 2026, therefore, pursuant to the Act the qualified electors of Annexation No. 24 shall be the “landowners” of such Annexation No. 42 as such term is defined in Government Code Section 53317(f).
(c) Pursuant to the Certificate, the qualified electors of Annexation No. 42 have unanimously voted in favor of the levy of special taxes within Annexation No. 42 upon its annexation to CFD No. 2007-1 and the establishment of an appropriations limit for Annexation No. 42.

SECTION 3. Annexed Area. The boundaries and parcels of territory within Annexation No. 42 and on which special taxes will be levied in order to pay for the costs and expenses of authorized public services are shown on the Annexation Map as submitted to and hereby approved by this City Council.

SECTION 4. Declaration of Annexation. The City Council does hereby determine and declare that Annexation No. 42 is now added to and becomes a part of CFD No. 2007-1. The City Council, acting as the legislative body of CFD No. 2007-1, is hereby empowered to levy the authorized special tax within Annexation No. 42.

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Resolution CC 2026-114 Page 3 of 3
SECTION 5. Notice. Immediately upon adoption of this Resolution, notice shall be given as follows:

SECTION 6. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 20th day of October, 2026.

City of Covina, California
BY:

HECTOR DELGADO, Mayor
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2026-114 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 20th day of October, 2026, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
_________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

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Resolution CC 2026-114 Exhibit A

EXHIBIT A

CERTIFICATE OF ELECTION OFFICIAL AND STATEMENT OF VOTES CAST

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Resolution CC 2026-114 Exhibit A

CERTIFICATE OF ELECTION OFFICIAL AND STATEMENT OF VOTES CAST

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF COVINA
COMMUNITY FACILITIES DISTRICT NO. 2007-1
(PUBLIC SERVICES)
ANNEXATION NO. 42

SPECIAL ELECTION
in the City, held on October 20, 2026.

I FURTHER CERTIFY that this Statement of Votes Cast shows the whole number of votes cast in the area proposed to be annexed, Annexation No. 42 to Community Facilities District No. 2007-1 (Public Services) of the City of Covina for or against the Measure are full, true and correct.

NUMBER OF ELIGIBLE VOTES:

VOTES CAST ON PROPOSITION A: YES
NO
VOTES CAST ON PROPOSITION B: YES
NO
WITNESS my hand this 20th day of October 2026.
_____________________________________
City Clerk
City of Covina

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Resolution CC 2026-114 Exhibit B

EXHIBIT B

ANNEXATION MAP

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Resolution CC 2026-114 Exhibit C

EXHIBIT C

LIST OF PROPERTIES TO BE ANNEXED

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Resolution CC 2026-114 Exhibit C

LIST OF PROPERTIES TO BE ANNEXED
ANNEXATION NO. 42
ASSESSOR PARCEL NO(S) 8453-003-004
Vesting Tract No.

N/A
Address
627 S. Fenimore Ave.

Covina, CA 91723
Landowner
Shannon Tieu and Sidney Tieu
1005 E Las Tunas Dr., #155,
San Gabriel, CA 91776

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CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. PH 3
Meeting: October 20, 2026
Title: Consideration of Resolutions Authorizing Annexation of Territory to City of Covina Community Facilities District No. 2007-1 (Public Services) (Annexation No. 43), and to Call and Hold a Special Election (244 East College Street, Covina) Presented by: Brian K. Lee, AICP, Deputy City Manager/Director of Community Development Alice Leung, Management Analyst
Recommendation: 1. City Council to open the public hearing and consider public testimony and close the public hearing; and

2. Adopt Resolution CC 2026-115, authorizing the annexation of territory to Community Facilities District No. 2007-1 (Annexation No. 43) and authorizing the levy of a special tax and submitting the levy of tax to the qualified electors; and

3. Adopt Resolution CC 2026-116, calling a special election and submitting to the voters of Annexation No. 43 of City of Covina Community Facilities District No. 2007-1 (Public Services), propositions regarding the annual levy of special taxes within Annexation No. 43 to finance public services, and the establishment of an appropriations limit; and

4. Adopt Resolution CC 2026-117 making certain findings, certifying the results of an election and adding property to Community Facilities District No. 2007-1 (Public Services), Annexation No. 43.

EXECUTIVE SUMMARY:

At the September 1, 2026, City Council meeting, the Council adopted the boundary map showing territory proposed to be annexed as Annexation No. 43, and declared its intention to authorize the annexation of that territory to Community Facilities District (CFD) No. 2007-1 (Public Services).

The purpose of the CFD is to finance the public safety and park services that are provided to the territory within the District beyond that provided by the City generally. In Fiscal Year 2026-2027, it has been determined that the cost of these services, for each new multi-family residential unit, will be $687.71 per year. This program has been conceived with the intention that all future residential development, which results in a net increase of non-exempted residential units, would be required to annex to the CFD. The project at 244 East College Street, Covina will have a total of three (3) multi-family residential units. The special tax will be applicable to three (3) multi-family residential units in Annexation No. 43.

DISCUSSION:

The purpose of the public hearing is to 1) authorize the annexation of territory to the CFD (Annexation No. 43); 2) call and hold an election of property owners within the CFD, and 3) authorize the levy of a special tax within Annexation No. 43 to the CFD. The related resolutions are hereby presented to the City Council, pursuant to the Conditions of Approval for three (3) multi-family residential units to be built at 244 East College Street, Covina, California.

Pursuant to the Conditions of Approval for development of a multi-family development at 244 East College Street, Covina, the applicant agreed to annex to the CFD, or to pay an in lieu fee based on the financial impact on Police, Fire, Emergency, and Parks services. The builder opted to annex into the

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CFD. Under the proposed CFD, in Fiscal Year 2026-2027, any newly constructed, non-exempted multifamily residential unit is charged $687.71 per year for the following services: police, fire protection and suppression, paramedic services, and park maintenance. This Special Tax appears on the annual Property Tax bill for each unit. The Special Tax authorized by the CFD shall be levied on all units for which building permits were issued on or before May 1 of the preceding fiscal year.

FISCAL IMPACT:

The “Special Tax” authorized by the proposed Community Facilities District (CFD) will generate $2,063.13 annually, based on three (3) multi-family residential units at the FY 2026-2027 tax rate of $687.71 per single-family unit and will be deposited to Account No. 2740-4800-45800. The Special Tax shall be used to pay for the following additional services in the District: police, fire protection and suppression, paramedic services, and park maintenance. The Special Tax will increase annually by the greater of two percent (2.00%), or the percentage change in the Consumer Price Index.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Respectfully submitted,

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Covina City CouncilOctober 20, 2026

Covina City Council
October 20, 2026