Covina City Council
October 20, 2026

CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA

REDEVELOPMENT AGENCY/COVINA PUBLIC FINANCING

AUTHORITY/COVINA HOUSING AUTHORITY JOINT MEETING
AGENDA

Tuesday, October 20, 2026, 6:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall

IMPORTANT NOTICE
Members of the public may begin entering the City Council Chamber 15 minutes prior to the scheduled start time of the meeting as listed above. During this time, and the duration of the meeting, members of the public will have access to the City Council Chamber and first floor restrooms only.

Members of the public may view the meeting live on the City’s website at www.covinaca.gov or on local cable television, Spectrum Channel 29 and Frontier Channel 42. To view from the website, click here or scroll down on the home page and click "City Meetings", once on the page, click the highlighted word next to Video Library under the City Council Meeting Agendas and Minutes header.

A live banner will appear at the start of the meeting.

Public Comments: Time is reserved during the Public Comments portion of the meeting for those in the audience who wish to address the City Council on items listed on the agenda (e.g. Consent Calendar, Continued Business, and New Business items) and items not listed in the agenda within the subject matter jurisdiction of the City Council, except for Public Hearing items. Members of the audience will have the opportunity to address the Council/Agency/Authority regarding Public Hearing items at the time the public hearing is held.

Remote Public Comments: Access the meeting remotely by calling in using the following information:

Dial: +1 669 900 6833
Webinar ID: 844 0875 6943
To request to speak during public comment, please press star-nine (*9) on your phone to raise your hand.
-
Staff will announce the last four digits of your phone number when it is your turn to speak and unmute the microphone (audio only); speaker must be present when called to speak. -
Please state your first and last name and city of residence at the beginning of your remarks for the record.
-
The microphone will be muted by staff when you have completed your comments or three (3) minutes have expired, whichever occurs first.
-
All communications are to be addressed directly to the City Council and not to the members of the audience. Each speaker is limited to a total of three (3) minutes, subject to the Mayor/Chairperson's discretion to amend time limits based on anticipated length of the meeting. A speaker's time may not be transferred to another speaker. State Law prohibits the Council/Agency/Authority from taking action on any item not on the agenda.

Meeting Assistance Information: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at [email protected] or 626-384-5430. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Pages
JOINT MEETING—CLOSED SESSION 6:30 PM

CALL TO ORDER
Council/Agency/Authority Members: Drew Aleman, Walter Allen, III, Victor Linares, Mayor Pro Tem/Vice Chair Patricia Cortez, and Mayor/Chair Hector Delgado

PUBLIC COMMENTS - CLOSED SESSION
The public is invited to comment on Closed Session items only at this time.

CLOSED SESSION
The City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to closed session for the following:

A. Government Code §54956.9(d)(1) CONFERENCE WITH LEGAL

COUNSEL - EXISTING LITIGATION
Covina Responsible and Compliant Retail, LLC v. City of Covina, et. al.

B. Government Code §54956.9(d)(1) CONFERENCE WITH LEGAL

COUNSEL - EXISTING LITIGATION
Case Name: Victor Miranda Guzman and Maria Miranda v. City of Covina, et al.

LASC Case No.: 25PSCV01578
RECESS
JOINT MEETING—OPEN SESSION 7:30 PM

RECONVENE AND CALL TO ORDER
Council/Agency/Authority Members: Drew Aleman, Walter Allen, III, Victor Linares, Mayor Pro Tem/Vice Chair Patricia Cortez, and Mayor/Chair Hector Delgado

ROLL CALL

PLEDGE OF ALLEGIANCE
Led by Councilmember Aleman.

INVOCATION

Given by Covina Police Chaplain Steve Martinez.

APPROVAL OF AGENDA

PRESENTATIONS
A. Code Enforcement Officer Week
B. Domestic Violence Awareness Month
C. Breast Cancer Awareness Month
D. Red Ribbon Week

CLOSED SESSION REPORT

PUBLIC COMMENTS
This is the time and place for the general public to address the City Council/Agency/Authority on any item listed on the agenda (e.g. Consent Calendar, Continued Business, and New Business items) or not listed on the agenda, except for Public Hearing items. Members of the audience will have the opportunity to address the Council/Agency/Authority regarding Public Hearing items at the time the public hearing is held.

Each speaker is limited to a total of three (3) minutes, subject to the Mayor/Chairperson's discretion to amend time limits based on the anticipated length of the meeting.

COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.

CITY MANAGER COMMENTS

CONSENT CALENDAR
All matters listed under Consent Calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the Consent Calendar for discussion.

CC 1. Minutes 9
Staff Recommendation:

Approve the Minutes of the April 21, 2026, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.

CC 2. Payment of Demands 17
Staff Recommendation:

Approve Payment of Demands in the amount of $9,621,282.89.

CC 3. City of Covina Investment Report for Month Ended August 31, 2026
29 Staff Recommendation:

Receive and File.

CC 4. Professional Services Agreement with Fehr & Peers to Develop 45

the Covina Citywide Comprehensive Safety Action Plan (“CSAP”) Staff Recommendation:

Approve the Professional Services Agreement with Fehr & Peers for an amount not-to-exceed $390,000 to develop the Covina Citywide Comprehensive Safety Action Plan.

CC 5. Master Licensing Agreement – Symbium Corp. 79
Staff Recommendation:

Authorize the City Manager to execute the master licensing agreement with Symbium Corp. to provide Building & Safety online permitting services software.

CC 6. Adoption of Ordinance 26-05 99
Staff Recommendation:

That the City Council adopt Ordinance 26-05, entitled “Amending Title 17 (Zoning) of the Covina Municipal Code by Replacing it in its Entirety and Adopting the Zoning Code Update as a New Title 17 (Zoning) of the Covina Municipal Code, and Making a Determination of Exemption Under the California Environmental Quality Act (“CEQA”)”.

CC 7. Adoption of Ordinance 26-06 465
Staff Recommendation:

That the City Council adopt Ordinance 26-06, entitled “An Ordinance of the City Council of the City of Covina, California, Approving Zone Change (ZCH) 26-1, Amending the City’s Official Zoning Map by Consolidating Existing Commercial and Industrial Zones with Three New Commercial Zones and One New Industrial Zone, Eliminating Two Agricultural Zones and One Recreation Residential Zone, Renaming Existing Public Parks and Los Angeles County Park to a New Park Zone, and Changing One Parcel from the A-1 Agriculture Zone to the R-1-20,000 Single-Family Estate Residential Zone, with the List of Assessors Parcel Numbers Attached Hereto as Exhibit A, and Making a Determination of CEQA Exemption”.

CC 8. Adoption of Ordinance 26-07 497
Staff Recommendation:

That the City Council adopt Ordinance 26-07, entitled “An Ordinance of the City Council of the City of Covina, California, Approving Zoning Code Amendment (ZCA) 26-4 Amending the Covina Municipal Code Provisions Related to Accessory Dwelling Units (Including Chapter 17.69 of Title 17 (Zoning)) to Align the Code with Standards Set Forth Under California State Laws (Government Code Sections 66310-66342) Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units; and Making a Determination of Exemption Under the California Environmental Quality Act (“CEQA”)”.

CC 9. Second Amendment to Tyler Technologies Professional Service Agreement – Residential Access
511
Staff Recommendation:

Approve second amendment to Professional Services Agreement (“PSA”) with Tyler Technologies for the implementation of the Residential

Access portal, Tyler One, and Enterprise ERP Payments.

CC 10. Consideration to Utilize Grant Funding to Implement a Drone as First Responder Program
521
Staff Recommendation:

Authorize the City Manager or his designee to sign agreements to purchase and implement the Drone First Response System with Axon Enterprise; and

1. Suspend competitive bid requirements in the best interest of the City to implement the recommended program, pursuant to
Covina Municipal Code Section 2.20.175.

2. CC 11. Carryover of Encumbrances and Continuing Appropriations from Fiscal Year 2025-26 to Fiscal Year 2026-27 & Amending the FY 25-26 Parks Capital Improvement Budget
535
Staff Recommendation:

Adopt Resolution CC 2026-119 approving the Carryover of Encumbrances and Continuing Appropriations from Fiscal Year 2025-26 to Fiscal Year 2026-27; and

1. Adopt Resolution CC 2026-120 Amending the Fiscal Year 2025- 26 Parks Capital Improvement Budget.

2. CC 12. City-wide Speed Hump Installation Project (Elspeth Way, Armel Drive, Calvados Avenue and Fenimore Avenue)
549
Staff Recommendation:

Approve Recommendation from the Transportation and Mobility Advisory Commission for the installation of speed humps on Elspeth Way from Badillo Street to San Bernardino Road, Armel Drive from Badillo Street to Puente Avenue, Calvados Avenue from Cypress Street to Edna Place, and Fenimore Avenue from Cypress Street to Edna Place; and

1. Award a Minor Construction and Maintenance Agreement to G.M. Sager Construction Co., Inc. as the lowest responsive, responsible bidder in an amount not-to-exceed $65,730 and authorize the City Manager to execute the agreement.

2. CC 13. Glendora Avenue Resurfacing Project – Project No. P2708 – Award of Contract to Gentry Brothers, Inc. in the Amount of $710,040 601
Staff Recommendation:

Approve plans and specifications for the Glendora Avenue Resurfacing Project – Project No. P2708;

1. Award a contract for the Glendora Avenue Resurfacing Project – Project No. P2708 to Gentry Brothers, Inc. as the lowest responsive and responsible bidder in the amount of $710,040 and authorize the City Manager to execute the contract;

2. Authorize a contingency amount of $71,004 (approximately 10% of construction costs) for any unforeseen construction expenses;

3. Award a Professional Services Agreement (PSA) to CEJ Engineers, Inc. for Engineering Services, Construction

4.

Management & Inspection Services for an amount not-to-exceed $155,500 and authorize the City Manager to execute the
agreement; and
Adopt Resolution CC 2026-108 appropriating an additional $100,000 from available Proposition C Fund – Fund Balance for use towards the project.

5. CC 14. Barranca Avenue Striping Modifications 657
Staff Recommendation:

Approve the proposed striping modifications to Barranca Avenue between Edna Place and Cypress Street.

CC 15. Covina Public Works Yard Roof Replacement Project – Final Acceptance and Filing Notice of Completion
661
Staff Recommendation:

1. Accept the work performed by Titans Roofing Corporation; and Authorize the City Clerk to file a Notice of Completion for the FY27 Covina Public Works Yard Roof Replacement Project.

2. CC 16. COPS Technology and Equipment Grant 665
Staff Recommendation:

Approve Resolution CC 2026-118 accepting the 2026 COPS
Technology and Equipment Grant award in the amount of
$1,031,000 and amend the FY 2026-27 Police Revenue and
Expenditure budget for the same amount; and

1. Authorized City Manager or his designee to sign all documents necessary to be in compliant with grant award.

2. CC 17. Purchase Agreement/Purchase Order Authorization for One (1) New 2026 Toyota Camry LE, One (1) New 2026 Toyota Tacoma SR5, and One (1) New 2026 Toyota RAV4 LE, for the Covina Police Department Fleet
671
Staff Recommendation:

Authorize the City Manager to execute a Purchase Agreement/Purchase Order with Toyota of West Covina for the purchase of one (1) new 2026 Toyota Camry LE, and one (1) new 2026 Toyota Tacoma SR5 and Toyota of Claremont for one (1) new 2026 Toyota RAV4 LE for a total, combined not to exceed value of $113,518.79.

PUBLIC HEARINGS
PH 1. Consideration of Resolutions Authorizing Annexation of Territory to City of Covina Community Facilities District No. 2007-1 (Public Services) (Annexation No. 41), and to Call and Hold a Special Election (136 West Center Street, Covina)
679
Staff Recommendation:

City Council to open the public hearing and consider public testimony and close the public hearing; and

1. Adopt Resolution CC 2026-109, authorizing the annexation of territory to Community Facilities District No. 2007-1 (Annexation No. 41) and authorizing the levy of a special tax and submitting

2.

the levy of tax to the qualified electors; and
Adopt Resolution CC 2026-110, calling a special election and submitting to the voters of Annexation No. 41 of City of Covina Community Facilities District No. 2007-1 (Public Services), propositions regarding the annual levy of special taxes within Annexation No. 41 to finance public services, and the
establishment of an appropriations limit; and

3. Adopt Resolution CC 2026-111 making certain findings, certifying the results of an election and adding property to Community Facilities District No. 2007-1 (Public Services), Annexation No. 41.

4. PH 2. Consideration of Resolutions Authorizing Annexation of Territory to City of Covina Community Facilities District No. 2007-1 (Public Services) (Annexation No. 42), and to Call and Hold a Special Election (627 S.

Fenimore Avenue, Covina)
711
Staff Recommendation:

City Council to open the public hearing and consider public testimony and close the public hearing; and

1. Adopt Resolution CC 2026-112, authorizing the annexation of territory to Community Facilities District No. 2007-1 (Annexation No. 42) and authorizing the levy of a special tax and submitting the levy of tax to the qualified electors; and

2. Adopt Resolution CC 2026-113, calling a special election and submitting to the voters of Annexation No. 42 of City of Covina Community Facilities District No. 2007-1 (Public Services), propositions regarding the annual levy of special taxes within Annexation No. 42 to finance public services, and the
establishment of an appropriations limit; and

3. Adopt Resolution CC 2026-114 making certain findings, certifying the results of an election and adding property to Community Facilities District No. 2007-1 (Public Services), Annexation No. 42.

4. PH 3. Consideration of Resolutions Authorizing Annexation of Territory to City of Covina Community Facilities District No. 2007-1 (Public Services) (Annexation No. 43), and to Call and Hold a Special Election (244 East College Street, Covina)
743
Staff Recommendation:

City Council to open the public hearing and consider public testimony and close the public hearing; and

1. Adopt Resolution CC 2026-115, authorizing the annexation of territory to Community Facilities District No. 2007-1 (Annexation No. 43) and authorizing the levy of a special tax and submitting the levy of tax to the qualified electors; and

2. Adopt Resolution CC 2026-116, calling a special election and submitting to the voters of Annexation No. 43 of City of Covina Community Facilities District No. 2007-1 (Public Services),

3.

propositions regarding the annual levy of special taxes within Annexation No. 43 to finance public services, and the
establishment of an appropriations limit; and
Adopt Resolution CC 2026-117 making certain findings,
certifying the results of an election and adding property to Community Facilities District No. 2007-1 (Public Services), Annexation No. 43.

4. ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, November 3, 2026, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.

1 CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT

AGENCY/COVINA PUBLIC FINANCING AUTHORITY/COVINA HOUSING

AUTHORITY JOINT MEETING

MINUTES
April 21, 2026, 7:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall
Councilmembers Present: Councilmember Walter Allen, III Councilmember John C. King
Mayor Pro Tem/Vice-Chair Patricia Cortez
Mayor/Chair Hector Delgado
Councilmembers Absent: Councilmember Victor Linares
Staff Present: City Clerk Drew Aleman (Elected Member)
City Treasurer Neil Polzin (Elected Member)
City Manager Chris Marcarello
City Attorney Kevin G. Ennis
Assistant City Manager Angel Carrillo
Community Development Director/Deputy City Manager Brian Lee Parks & Recreation/Library Services Director Krystal Smith Public Works Director/City Engineer Rafael M. Fajardo
Finance Director Theresa Franke
Chief Deputy City Clerk Fabian Velez
_____________________________________________________________________

2 JOINT MEETING—CLOSED SESSION 6:30 PM

CLOSED SESSION - WAS NOT HELD
JOINT MEETING—OPEN SESSION 7:30 PM

CALL TO ORDER
Mayor Delgado called the Council/Agency/Authority meeting to order at 7:32 p.m. with all Councilmembers present except Councilmember Linares.

ROLL CALL

PLEDGE OF ALLEGIANCE
Led by Mayor Delgado.

INVOCATION
Given by Covina Police Chaplain Chuck Cannizzaro.

APPROVAL OF AGENDA
Motion made by: Councilmember King
Seconded by: Mayor Pro Tem Cortez
Approve the agenda as presented.

Approved (4 to 0); Linares Absent

PRESENTATIONS
A. National Library Week Proclamation
Mayor Delgado presented a proclamation recognizing April 19 - 25, 2026, as National Library Week, invited the community to partake in the activities being hosted at the Library as part of National Library Week, and presented the proclamation to members of the Library Board of Trustees and Library staff.

Library Manager Petra Morris provided a presentation on services and activities held at the Covina Library.

B. Earth Day Proclamation
Mayor Delgado read a proclamation into the record declaring April 22, 2026, as Earth Day in the City of Covina and presented the proclamation to Denaee Amaya, Director of Government Affairs for Athens Services, and Jonathan Hughes, Vice President of Government Affairs for Athens Services. Director of Government Affairs Amaya encouraged the community to source separate refuse items and join Athens Services for their compost giveaway.

3 C. Arbor Day Proclamation
Mayor Delgado informed the community on how to request to be added to the City's Tree Planting Program, read a proclamation declaring April 24, 2026, as Arbor Day in the City of Covina, and presented the proclamation to Director of Public Works/City Engineer Fajardo and Public Works Manager Michael Flores.

Public Works Manager Flores provided information on the City's arbor program.

PUBLIC COMMENTS
Armida Carreon wished everyone a happy Earth Day, raised concerns regarding the Mitigated Negative Declaration and other safety concerns for the Battery Energy Storage System (BESS) Project being proposed in Covina, noted actions being taken in other cities against BESS facilities and data centers, and commented on the outreach efforts regarding the proposed BESS facility.

Richard Darkhorse of the American Legion Riders invited the City Council and community to the dedication of the revitalized Jobe’s Glen Veterans Wall located at Jalapa Park on May 24, 2026.

Neil Polzin commented on an SGV Tribune newspaper article regarding the City's Request for Proposals for cannabis businesses and issues related to campaign contributions.

Bri Serrano spoke on an incident that occurred at the April 14, 2026, Planning Commission meeting regarding a Planning Commissioner and resident providing public comment and offered recommendations to avoid the situation in the future.

Mike (No Last Name) congratulated Mayor Delgado on his recent appointment as Mayor and requested that the City Council consider the ability to sanction Elected Officials.

Public Speaker Number 4 highlighted the importance of speaking up when disagreeing when you see something wrong.

COUNCIL/AGENCY/AUTHORITY COMMENTS
Councilmember Allen thanked volunteers, members of the Library Board of Trustees, and City Library staff for their work and services provided through the City Library.

Councilmember Allen also briefly discussed the ongoing litigation regarding the Request for Proposals for Cannabis businesses.

Councilmember King also paid compliments to the City Library staff and volunteers and encouraged the community to get their library card and listed the benefits accessed through library cards. He then requested that the City Council adjourn in honor of Margaret Chatfield, an educator from Covina-Valley Unified School District, and Heidi Cook, an educator from Charter Oak Unified School District.

Mayor Pro Tem Cortez echoed comments regarding the City Library programs. She also thanked the Public Works Department for their work in encouraging environmental sustainability. Mayor Pro Tem Cortez thanked the women of the Library staff and Library

4 Board of Trustees noting experiences women have gone through. Lastly, she expressed her support for a review of Code of Conduct for Elected Officials.

Mayor Delgado invited the community to the Fiesta Covina event taking place Saturday, May 2, 2026, in the City Hall parking lot.

CITY MANAGER COMMENTS
City Manager Marcarello had no comments.

CONSENT CALENDAR
Mayor Delgado highlighted the great news within the Consent Calendar including item CC 4, establishing the City's water supply strategy, and CC 6, continuing the installation of public art.

CC 1. Payment of Demands
Motion made by: Mayor Pro Tem Cortez
Seconded by: Councilmember Allen
Approve Payment of Demands in the amount of $3,750,584.86.

Approved (4 to 0); Linares Absent
CC 2. Resolution CC 2026-24 Accepting the Public Improvements Associated with Tract No. 84311 “Zest 2.0”
Motion made by: Mayor Pro Tem Cortez
Seconded by: Councilmember Allen
Adopt Resolution CC 2026-24 accepting the public improvements associated with Tract No. 84311 “Zest 2.0”.

Approved (4 to 0); Linares Absent
CC 3. Resolutions Relating to the Annexation of Territory to CFD 2007-1, Declaring Intention to Authorize Annexation, Adopting Boundary Map, and Setting the Public Hearing Date for June 16, 2026 (123 E.

Center Street, Covina//Annexation 40)
Motion made by: Mayor Pro Tem Cortez
Seconded by: Councilmember Allen

1. Adopt City Resolution CC 2026-22, declaring intention to authorize the annexation of territory to Community Facilities District (CFD) No. 2007-1 (Public Services); and

2. Adopt City Resolution CC 2026-23, adopting boundary map showing territory proposed to be annexed in the future to Community Facilities District No. 2007-1 (Public Services).

Approved (4 to 0); Linares Absent

5 CC 4. Approval of Fiscal Year 2027 Water Supply Strategy and Authorization to Execute All Requisite Documents
Motion made by: Mayor Pro Tem Cortez
Seconded by: Councilmember Allen

1. Approve the Fiscal Year 2027 water supply strategy outlined in this report;

2. Authorize the City Manager to execute a Temporary Assignment or Lease of Water Right Form to assign 383.66 acre feet of Water Production Rights from the City to an Alternate Water Agency for FY 2027; and

3. Authorize the City to solicit and lease up to 575 shares of Covina Valley Water Company stock for Fiscal Year 2027, and execute a Lease Agreement and an Order for Delivery with interested shareholders.

Approved (4 to 0); Linares Absent
CC 5. Authorizing the Purchase of Office Pod Booths for 401 N. Citrus Avenue Co-Working Project, and Approving Resolution CC 2026-26, Appropriating Funds for the Purchase of the Office Pods Motion made by: Mayor Pro Tem Cortez
Seconded by: Councilmember Allen

1. Authorize the purchase of the proposed office pod booths for an amount not to exceed $33,000;

2. Approve Resolution CC 2026-26, appropriating funds to account 1010-0310-55100 to allow for the purchase of the office pod booths; and

3. Increase account 1010-0310-46535 by $60,000 to recognize revenue from a development agreement with Bulletin Displays, LLC.

Approved (4 to 0); Linares Absent
CC 6. Acceptance of National Endowment of the Arts Grant Funding and Appropriation of Local Funding to Facilitate a Community Mural at the Covina Recreation Village
Motion made by: Mayor Pro Tem Cortez
Seconded by: Councilmember Allen
Adopt Resolution CC 2026-25 amending the Fiscal Year 2025-2026 Operating Budget to establish grant program accounts, accept NEA grant funds, and appropriate $50,000 from development agreement public benefit funds to facilitate the project.

Approved (4 to 0); Linares Absent

6 CC 7. Resolution Accepting LA County RPOSD Award and Authorizing the City Manager to Execute Required Documents for the Covina Town Center Pedestrian Bridge Planning & Design Task
Motion made by: Mayor Pro Tem Cortez
Seconded by: Councilmember Allen
Adopt Resolution CC 2026-27 amending the Fiscal Year 2025-2026 Operating Budget to establish grant program accounts, accept grant funds, appropriate $460,000 from the general fund (grant reimbursable funds), and authorize the City Manager to review, administratively update, and execute documentation required by the grantor to facilitate this task.

Approved (4 to 0); Linares Absent

PUBLIC HEARINGS
PH 1. Public Hearing for the Expenditure of the 2025 Edward Byrne Memorial Justice Assistance Grant (JAG)
Mayor Delgado opened the public hearing.

The agenda report was provided by Police Chief Walczak.

There were no public comments.

Mayor Delgado closed the public hearing.

Councilmember Allen and Councilmember King gave kudos to the Police Department and the Youth Accountability Board members for their work in the rehabilitation of youth noting similar programs are scarce within the region.

Motion made by: Councilmember Allen
Seconded by: Councilmember King
Hold the public hearing and receive and file proposed program for expenditure of 2025 Edward Byrne Memorial Justice Assistance Grant (JAG).

Approved (4 to 0); Linares Absent
PH 2. Status of City’s Vacancies and Recruitment and Retention Efforts in Calendar Year 2025 (Assembly Bill 2561/Government Code Section 3502.3)
Mayor Delgado opened the public hearing.

The agenda report was provided by Human Resources Manager Joanna Espinosa.

In response to a question from Councilmember King, Human Resources Manager Espinosa informed the City Council that the City has been doing great with retention efforts as turnover has decreased for the last two years.

7 Councilmember Allen gave kudos to Human Resources Manager Espinosa and Police Chief Walczak for the high police officer retention and morale.

Public Speaker 4 proposed additional positions within the City.

Police Chief Walczak thanked Human Resources Manager Espinosa and her team for their assistance in reaching the Police Department's staffing level goal.

Mayor Delgado closed the public hearing.

Motion made by: Councilmember King
Seconded by: Mayor Pro Tem Cortez

1. City Council to open the public hearing and consider public testimony at which the City will report on workforce vacancies, and recruitment and retention efforts and the City's recognized employee organizations will be provided an opportunity to make a presentation on such subjects. (Procedures for the Public Hearing on City Vacancies and Recruitment and Retention Efforts are attached hereto as Attachment “A”); and

2. Receive and File a staff report on the City’s workforce vacancies, and recruitment and retention efforts in compliance with Assembly Bill (“AB”) 2561. (Gov. Code § 3502.3.).

Approved (4 to 0); Linares Absent

NEW BUSINESS
NB 1. FY 2026-27 Capital Improvement Project Presentation The agenda report and PowerPoint presentation were provided by Public Manager Michael Flores.

Councilmember King gave kudos to staff for the great projects that were presented.

Councilmember Allen complimented staff from the Public Works Department and highlighted the leveraging of grant funds to complete projects with minimal use of General Fund money.

Mayor Pro Tem Cortez echoed comments praising the use of grant funding and noted a recent meeting with neighboring cities unable to complete similar projects due to funding constraints.

Motion made by: Mayor Pro Tem Cortez
Seconded by: Councilmember King
Receive and file.

Approved (4 to 0); Linares Absent

8 ADJOURNMENT
At 8:52 p.m., the Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority adjourned in memory of Margaret Chatfield and Heidi Cook to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, May 5, 2026, at 6:30 p.m., for closed session and 7:30 p.m., for open session in the Council Chamber located inside of City Hall, 125 East College Street, Covina, California, 91723. _______________________________
Fabian Velez, Chief Deputy City Clerk
_____________________________
Hector Delgado, Mayor/Chair

CITY OF COVINA AND

SUCCESSOR AGENCY TO THE

COVINA REDEVELOPMENT AGENCY

AGENDA ITEM REPORT
ITEM NO. CC 2
Meeting: October 20, 2026
Title: Payment of Demands
Presented by: Theresa Franke, Director of Finance
Recommendation: Approve Payment of Demands in the amount of $9,621,282.89.

EXECUTIVE SUMMARY:

Attached is a list of warrants and demands which are being presented for approval and are summarized as follows:

Accounts Payable Warrants September 1, 2026 – September 30, 2026 CITY checks/EFTs $ 6,969,932.48
CITY payroll $ 2,566,309.89
CITY voids $ (2,355.32)
Worker’s Comp $ 87,395.84
$ 9,621,282.89
SACRA checks/EFTs $ 0.00
SACRA payroll $ 0.00
$ 0.00
TOTAL checks/EFTs $ 9,621,282.89
DISCUSSION:

The attached reports have been reviewed by the Director of Finance.

FISCAL IMPACT:

Sufficient funding is available and the related costs are included in the Fiscal Year 26/27 budget.

Respectfully submitted,

CITY OF COVINA
Check Register
Sept 1, 2026 - Sept 30, 2026
Check # Check Date Vendor Name Amount
6122 07/29/2026 5438 BMO 39,890.63
6123 09/10/2026 4003 MidAmerica 2,469.17
6124 09/15/2026 487 CalPERS 350.00
6125 09/28/2026 5207 PNC BANK NATIONAL ASSOCATION 503,439.81 6126 09/10/2026 1364 HOME DEPOT CREDIT SERVICES 4,376.76 6127 09/24/2026 4003 MidAmerica 1,970.96
21154 09/10/2026 788 COVINA, CITY OF 57,777.20 *
21155 09/10/2026 789 COVINA-FSA, CITY OF 2,464.08
21156 09/10/2026 2033 NATIONWIDE RETIREMENT SOLUTIONS 38,850.30 21157 09/10/2026 788 COVINA, CITY OF 95.71 *
21158 09/10/2026 2033 NATIONWIDE RETIREMENT SOLUTIONS 8,500.00 21159 09/10/2026 487 CalPERS 112,375.28
21160 09/10/2026 487 CalPERS 6,351.47
21161 09/24/2026 788 COVINA, CITY OF 58,129.95 *
21162 09/24/2026 789 COVINA-FSA, CITY OF 2,464.08
21163 09/24/2026 2033 NATIONWIDE RETIREMENT SOLUTIONS 37,050.30 21164 09/24/2026 487 CalPERS 109,611.92
subtotal EFT/wires/direct deposits $986,167.62
Internal transfers - workers comp allocation - no net cash effect (116,002.86) * subtotal EFT/wires/direct deposits less Internal Transfers $870,164.76 133181 09/02/2026 84 AIRGAS NATIONAL CARBONATION 516.78 133182 09/02/2026 219 AT&T 503.70
133183 09/02/2026 239 AUTOZONE INC 75.29
133184 09/02/2026 254 AZUSA LIGHT & WATER 104.42
133185 09/02/2026 477 DEPT OF INDUSTRIAL RELATIONS 350.00 133186 09/02/2026 649 CINTAS CORP #693 440.28
133187 09/02/2026 664 CIVILTEC ENGINEERING INC. 1,460.00 133188 09/02/2026 697 COLD DUCK 2,000.00
133189 09/02/2026 700 COLLEY FORD 2,194.16
133190 09/02/2026 749 BOHL PH.D., NANCY K. 577.50
133191 09/02/2026 783 CITY OF COVINA WATER 218.96
133192 09/02/2026 788 CASH 425.00
133193 09/02/2026 947 DUNN EDWARDS CORP 209.97
133194 09/02/2026 970 EDISON CO 73,215.73
133195 09/02/2026 1092 FORENSIC NURSE SPECIALISTS INC 3,400.00 133196 09/02/2026 1156 THE GAS COMPANY 34.59
133197 09/02/2026 1235 GRAINGER 3,967.25
133198 09/02/2026 1241 GRAND PRINTING 41.99
133199 09/02/2026 1317 HdL Coren & Cone 259.36
133200 09/02/2026 1361 HOLLIDAY ROCK CO INC 341.57
133201 09/02/2026 1429 INLAND EMPIRE STAGES 4,469.25
133202 09/02/2026 1614 LA CNTY FIRE DEPARTMENT 712.00
133203 09/02/2026 1663 LAW ENFORCEMENT MEDICAL 3,450.00 133204 09/02/2026 1694 LEWIS ENGRAVING INC 87.84
133205 09/02/2026 1860 SSD SYSTEMS 432.66
133206 09/02/2026 1895 MERRIMAC ENERGY GROUP 44,297.77
133207 09/02/2026 2027 NAPA AUTO PARTS 330.31
133208 09/02/2026 2270 PLUMBING WHOLESALE OUTLET 100.67 133209 09/02/2026 2289 POWER MAINTENANCE CORP 2,700.00
133210 09/02/2026 2329 PUENTE READY MIX INC 2,458.40
133211 09/02/2026 2415 REPUBLIC MASTER CHEFS 504.62
Attachment A Page 1 of 10

CITY OF COVINA
Check Register
Sept 1, 2026 - Sept 30, 2026
Check # Check Date Vendor Name Amount
133212 09/02/2026 2736 STAPLES BUSINESS ADVANTAGE 1,855.70 133213 09/02/2026 2755 STETSON ENGINEERS INC 3,098.94
133214 09/02/2026 2800 T MOBILE USA 388.32
133215 09/02/2026 2814 AXON ENTERPRISES, INC. 2,648.59
133216 09/02/2026 2818 GABE BF VAN LEEUWEN 478.80
133217 09/02/2026 2846 THOMAS, TERRI 954.10
133218 09/02/2026 2855 CHARTER COMMUNICATIONS 360.36
133219 09/02/2026 2954 URBAN GRAFFITI ENTERPRISES INC 6,195.36 133220 09/02/2026 2958 USPS - POC ACCOUNT #8098154 1,099.17 133221 09/02/2026 3001 VERIZON WIRELESS 712.32
133222 09/02/2026 3185 TOSHIBA FINANCIAL SERVICES 1,724.80 133223 09/02/2026 3235 COOK, SHAWNA 302.40
133224 09/02/2026 3932 ARLENE D. MAR 72.80
133225 09/02/2026 3982 CAROL A CUGNO 821.80
133226 09/02/2026 3988 LANDSCAPE WAREHOUSE III 235.60
133227 09/02/2026 4065 VERIZON BUSINESS SERVICES 923.02 133228 09/02/2026 4089 MEASOM, DEVIN THOMAS 75.00
133229 09/02/2026 4209 ADLERHORST INTERNATIONAL 883.34
133230 09/02/2026 4349 Intelli-Tech 52,598.00
133231 09/02/2026 4455 FRONTIER 744.87
133232 09/02/2026 4483 DALE A. GARRISON 252.00
133233 09/02/2026 4523 LEDGENT FINANCE 1,759.20
133234 09/02/2026 4688 PCAM, LLC 41,605.58
133235 09/02/2026 4726 Sport Pins International, Inc. 34.53 133236 09/02/2026 4764 UniFirst Corporation 514.33
133237 09/02/2026 4804 Vihulu L. Villagran 98.00
133238 09/02/2026 4829 Alicia A. Flores 273.00
133239 09/02/2026 4833 Michael R. Hillmann 3,680.00
133240 09/02/2026 4854 CEJ Engineers, Inc. 45,480.00
133241 09/02/2026 5075 Amalia Q. Seresinghe 756.00
133242 09/02/2026 5099 CliftonLarsonAllen LLP 787.50
133243 09/02/2026 5109 SITEREP CONSTRUCTION SERVICES, INC. 45,163.00 133244 09/02/2026 5213 TANGLED WEB SOLUTIONS: INVESTIGATIONS 1,900.00 133245 09/02/2026 5251 DANIEL'S TIRE SERVICE 1,125.46
133246 09/02/2026 5269 CONTROL AIR ENTERPRISES LLC. 1,323.00 133247 09/02/2026 5291 AMAZON CAPITAL SERVICES, INC 111.63 133248 09/02/2026 5422 CANDELARIA MARROQUIN 100.10
133249 09/02/2026 5435 CORE & MAIN LP 9,292.24
133250 09/02/2026 5445 MARGARET L SMITH 150.50
133251 09/02/2026 5531 CU TECHNOLOGY LLC / ACORN TECHNOLOGY SERVICES 20,293.88 133252 09/02/2026 5549 AMANDA LOPEZ 269.50
133253 09/02/2026 5550 LEAH DAWN OSIER 1,747.20
133254 09/02/2026 5578 Daniella Chadwick 78.00
133255 09/02/2026 5587 SSS FENCE 774.00
133256 09/02/2026 5603 KAYLEE L BARNITT 773.80
133257 09/02/2026 5615 VECTOR RESOURCES, INC. 90,421.80 133258 09/02/2026 5629 MINUTEMAN PRESS COVINA 1,113.18
133259 09/02/2026 5647 KEITH J. MCHUGH 28.00
133260 09/02/2026 5687 HAHACAT, LLC 126.00
133261 09/02/2026 5711 SPECIALIZED ELEVATOR SERVICES, LLC 6,750.00 133262 09/02/2026 5722 ANTHONY FILKINS 542.50
Attachment A Page 2 of 10

CITY OF COVINA
Check Register
Sept 1, 2026 - Sept 30, 2026
Check # Check Date Vendor Name Amount
133263 09/02/2026 5741 ARLENE SANTOS 112.00
133264 09/02/2026 5743 GARDA CL WEST, INC. LOCKBOX 233209 434.80 133265 09/02/2026 5757 DEBRA CRUZ 49.00
133266 09/02/2026 5778 SUZANNE PAULINE ANDERSON 189.00
133267 09/02/2026 5832 KONA ICE N. SAN BERNARDINO LLC 261.00 133268 09/02/2026 5848 COMMUNICATIONS & MEDIA MANAGEMENT CONSULTANTS 4,000.00 133269 09/02/2026 99999 ERIK BELL 387.00
133270 09/02/2026 99999 ESTEBAN ORTEGA 387.00
133271 09/02/2026 99999 KRYSTAL SMITH 100.00
133272 09/02/2026 99999 MICHAEL COLBURN 473.00
133273 09/09/2026 84 AIRGAS-WEST 874.40
133274 09/09/2026 239 AUTOZONE INC 642.91
133275 09/09/2026 381 BOOMERANG BLUEPRINT 331.17
133276 09/09/2026 477 DEPT OF INDUSTRIAL RELATIONS 705.00 133277 09/09/2026 700 COLLEY FORD 1,332.95
133278 09/09/2026 734 CONTROL AUTOMATION DESIGN INC 1,690.00 133279 09/09/2026 749 BOHL PH.D., NANCY K. 485.12
133280 09/09/2026 766 COVINA DISPOSAL CO 20,066.88
133281 09/09/2026 783 CITY OF COVINA WATER 569.70
133282 09/09/2026 786 COVINA WOMEN'S CLUB 850.00
133283 09/09/2026 947 DUNN EDWARDS CORP 185.70
133284 09/09/2026 962 SUPERIOR COURT OF CALIFORNIA, CNTY OF LOS ANGELES 13,575.00 133285 09/09/2026 962 SUPERIOR COURT OF CALIFORNIA, CNTY OF LOS ANGELES 385.00 133286 09/09/2026 970 EDISON CO 76,532.88
133287 09/09/2026 1198 GLOBALSTAR LLC 105.01
133288 09/09/2026 1204 GOLDEN STATE WATER COMPANY 2,557.10 133289 09/09/2026 1235 GRAINGER 64.76
133290 09/09/2026 1241 GRAND PRINTING 188.74
133291 09/09/2026 1361 HOLLIDAY ROCK CO INC 341.57
133292 09/09/2026 1371 HOSE MAN INC, THE 44.79
133293 09/09/2026 1437 INTER-CON SECURITY SYSTEMS INC 15,638.40 133294 09/09/2026 1614 LA CNTY FIRE DEPARTMENT 1,020,016.05 133295 09/09/2026 1619 LA CNTY SHERIFF'S DEPT 371.56
133296 09/09/2026 2027 NAPA AUTO PARTS 6.71
133297 09/09/2026 2091 O REILLY AUTO PARTS 315.27
133298 09/09/2026 2275 POIRIER, ROBERT 131.25
133299 09/09/2026 2277 POLLARD WATER 2,426.95
133300 09/09/2026 2309 PROFESSIONAL ACCOUNT MANAGEMENT LLC 12,853.38 133301 09/09/2026 2329 PUENTE READY MIX INC 849.47
133302 09/09/2026 2345 QUILL 695.27
133303 09/09/2026 2415 REPUBLIC MASTER CHEFS 504.62
133304 09/09/2026 2667 SIRSIDYNIX 33,012.10
133305 09/09/2026 2711 SOUTHEAST CONSTRUCTION PRODUCTS - COVINA 177.85 133306 09/09/2026 2895 TRENCH SHORING CO 15,541.83
133307 09/09/2026 2929 ULINE 257.43
133308 09/09/2026 2954 URBAN GRAFFITI ENTERPRISES INC 15,775.36 133309 09/09/2026 2966 V & V MANUFACTURING 185.47
133310 09/09/2026 3023 VULCAN MATERIALS COMPANY 4,039.56 133311 09/09/2026 3796 RICHARDS, WATSON & GERSHON 54,198.78 133312 09/09/2026 4438 CALIFORNIA COMPUTER SCHOOLS, INC 150.00 133313 09/09/2026 4455 FRONTIER 2,542.58
Attachment A Page 3 of 10

CITY OF COVINA
Check Register
Sept 1, 2026 - Sept 30, 2026
Check # Check Date Vendor Name Amount
133314 09/09/2026 4523 LEDGENT FINANCE 1,751.72
133315 09/09/2026 4582 USABLUEBOOK 287.59
133316 09/09/2026 4704 S & J Supply Company, Inc. 6,772.60 133317 09/09/2026 4713 Fisher Integrated, Inc. 1,200.00 133318 09/09/2026 4714 CIR, Inc. 50,793.26
133319 09/09/2026 4764 UniFirst Corporation 125.65
133320 09/09/2026 4766 HASA, INC. 587.30
133321 09/09/2026 4854 CEJ Engineers, Inc. 26,620.00
133322 09/09/2026 4871 HARRINGTON INDUSTRIAL PLASTICS, LLC 5,834.92 133323 09/09/2026 4885 ELIE FARAH 1,524.00
133324 09/09/2026 4928 Springstead & Associates, Inc. 4,000.00 133325 09/09/2026 5186 DAYSMART SOFTWARE 723.56
133326 09/09/2026 5251 DANIEL'S TIRE SERVICE 2,379.65
133327 09/09/2026 5269 CONTROL AIR ENTERPRISES LLC. 1,156.58 133328 09/09/2026 5291 AMAZON CAPITAL SERVICES, INC 808.05 133329 09/09/2026 5355 CivicPlus LLC 10,195.67
133330 09/09/2026 5371 LAUGH FACTORY COVINA LLC 32,500.00 133331 09/09/2026 5435 CORE & MAIN LP 1,498.26
133332 09/09/2026 5507 MCMURRAY STERN LLC 73,871.51
133333 09/09/2026 5521 COMPRESSOR DESIGN AND SERVICES INC 2,291.01 133334 09/09/2026 5522 IMPERIAL COUNTY OFFICE OF EDUCATION 1,136.81 133335 09/09/2026 5533 KOSMONT & ASSOCIATES INC 1,790.10 133336 09/09/2026 5592 INTELLISTREETS, INC 3,372.00
133337 09/09/2026 5620 AIR ON TIME CO 400.00
133338 09/09/2026 5629 MINUTEMAN PRESS COVINA 177.91
133339 09/09/2026 5649 TED JOHNSON PROPANE 86.26
133340 09/09/2026 5686 RAFTELIS FINANCIAL CONSULTANTS, INC. 870.00 133341 09/09/2026 5690 ELPS CAR WASH 89.97
133342 09/09/2026 5756 U.S. ELECTRICAL SERVICES, INC 694.41 133343 09/09/2026 5815 FIBER UPPER HOLDINGS, LLC 925.00 133344 09/09/2026 5833 Joanna Gracia 78.75
133345 09/09/2026 5836 Nieves General Engineering 60,515.00 133346 09/09/2026 99999 4834 SAN BERNARDINO LLC 189.04
133347 09/09/2026 99999 ARKAS INC 303.46
133348 09/09/2026 99999 ELCC, LLC 9.47
133349 09/09/2026 99999 EVOLVE VENTURE PARTNERS LLC 24.52 133350 09/09/2026 99999 FELIX OCHOA 350.85
133351 09/09/2026 99999 JAYDE ESPARZA 233.33
133352 09/09/2026 99999 LSG2 LA GRAND COVINA PLAZA LLC 39.57 133353 09/09/2026 99999 MIRIAM FRANCO 57.54
133354 09/09/2026 99999 SUSAN COATS 37.87
133355 09/09/2026 99999 UNION 4 PLUMBING, INC. 482.60
133356 09/09/2026 99999 XTREME CHEER ACADEMY 127.15
133357 09/09/2026 99999 YESENIA ALDAMA 60.54
133358 09/09/2026 99999 ZHIYA DING 16.50
133359 09/10/2026 68 AFLAC ACCT# YQ792 WORLDWIDE HEADQUARTERS 5,514.46 133360 09/10/2026 69 AFSCME District Council 36 762.75
133361 09/10/2026 775 COVINA POLICE ASSOCIATION 3,000.00 133362 09/10/2026 878 DELTA DENTAL OF CALIFORNIA 10,066.65 133363 09/10/2026 3795 PRE-PAID LEGAL SERVICES, INC 151.00 133364 09/10/2026 3846 CLEA 1,137.50
Attachment A Page 4 of 10

CITY OF COVINA
Check Register
Sept 1, 2026 - Sept 30, 2026
Check # Check Date Vendor Name Amount
133365 09/10/2026 4255 RELIASTAR LIFE INSURANCE COMPANY 5,236.69 133366 09/10/2026 4710 Fidelity Security Life Insurance Company 1,092.12 133367 09/16/2026 44 ADAMSON INDUSTRIES 850.57
133368 09/16/2026 219 AT&T 394.47
133369 09/16/2026 221 AT&T MOBILITY 5.79
133370 09/16/2026 568 CAT SPECIALTIES INC 1,575.25
133371 09/16/2026 649 CINTAS CORP #693 523.92
133372 09/16/2026 664 CIVILTEC ENGINEERING INC. 1,000.00 133373 09/16/2026 783 CITY OF COVINA WATER 851.08
133374 09/16/2026 970 EDISON CO 25,779.39
133375 09/16/2026 1055 FEDEX 9.47
133376 09/16/2026 1646 LANGUAGE LINE SERVICES INC 33.84 133377 09/16/2026 1788 MAMMOTH AUDIO SYSTEMS 2,500.00
133378 09/16/2026 2101 OCLC 148.82
133379 09/16/2026 2345 QUILL 284.03
133380 09/16/2026 2415 REPUBLIC MASTER CHEFS 585.74
133381 09/16/2026 2539 SAN DIMAS, CITY OF 2,443.32
133382 09/16/2026 2546 LOS ANGELES DAILY NEWS PUBLISHING COMPANY 64.27 133383 09/16/2026 2619 SGV EXAMINER 2,216.50
133384 09/16/2026 2676 SMART AND FINAL IRIS CORP 694.18 133385 09/16/2026 2705 SOUTH COAST AQMD 521.49
133386 09/16/2026 2814 AXON ENTERPRISES, INC. 236,062.57 133387 09/16/2026 2855 CHARTER COMMUNICATIONS 156.55
133388 09/16/2026 2935 UNDERGROUND SERVICE ALERT 277.95 133389 09/16/2026 3001 VERIZON WIRELESS 2,618.25
133390 09/16/2026 3004 VICTORY EXTERMINATING INC 150.00 133391 09/16/2026 3023 VULCAN MATERIALS COMPANY 494.87
133392 09/16/2026 3070 WEST COAST ARBORISTS INC 17,591.00 133393 09/16/2026 3102 WILLDAN FINANCIAL SERVICES 900.00 133394 09/16/2026 3690 SANTA ANA COLLEGE 2,944.00
133395 09/16/2026 3771 BLACK & WHITE EMERGENCY VEHICLES 32,031.20 133396 09/16/2026 3830 QUINN COMPANY 1,834.00
133397 09/16/2026 3839 DOANE AND HARTWIG WATER SYSTEMS, INC. 2,742.26 133398 09/16/2026 3964 RED WING BUSINESS ADVANTAGE ACCOUNT 900.00 133399 09/16/2026 3988 LANDSCAPE WAREHOUSE III 408.17
133400 09/16/2026 4065 VERIZON WIRELESS 32.54
133401 09/16/2026 4077 INTERWEST CONSULTING GROUP INC 29,628.05 133402 09/16/2026 4225 CORELOGIC SOLUTIONS, LLC 253.24
133403 09/16/2026 4292 DUDEK 4,563.75
133404 09/16/2026 4350 RKA Consulting Group 19,720.00
133405 09/16/2026 4389 EMPLOY AMERICA 2,741.00
133406 09/16/2026 4455 FRONTIER 6,663.67
133407 09/16/2026 4567 Glendora Gardens Nursery 279.04
133408 09/16/2026 4682 Evan Brooks Associates, Inc. 5,517.44 133409 09/16/2026 4688 PCAM, LLC 18,823.86
133410 09/16/2026 4719 O.S.T.S. Inc. 1,275.00
133411 09/16/2026 4764 UniFirst Corporation 1,234.56
133412 09/16/2026 4766 HASA, INC. 2,588.54
133413 09/16/2026 4817 Weck Analytical Environmental Services, Inc. 1,187.00 133414 09/16/2026 4854 CEJ Engineers, Inc. 41,610.00
133415 09/16/2026 4871 HARRINGTON INDUSTRIAL PLASTICS, LLC 28.43 Attachment A Page 5 of 10

CITY OF COVINA
Check Register
Sept 1, 2026 - Sept 30, 2026
Check # Check Date Vendor Name Amount
133416 09/16/2026 4960 Data Ticket, Inc. 200.00
133417 09/16/2026 5038 EC AND ASSOCIATES ENGINEERING INC. 6,975.00 133418 09/16/2026 5109 SITEREP CONSTRUCTION SERVICES, INC. 36,784.00 133419 09/16/2026 5213 TANGLED WEB SOLUTIONS: INVESTIGATIONS 3,703.00 133420 09/16/2026 5233 RODENT PEST TECHNOLOGIES 146.21
133421 09/16/2026 5262 SAUL CAMPOS 3,420.00
133422 09/16/2026 5269 CONTROL AIR ENTERPRISES LLC. 451.58 133423 09/16/2026 5291 AMAZON CAPITAL SERVICES, INC 484.43 133424 09/16/2026 5368 WESCO SECURITY SYSTEMS INC 195.00 133425 09/16/2026 5404 VALLEY ALARM 332.00
133426 09/16/2026 5412 COVINA ANIMAL HOSPITAL 902.24
133427 09/16/2026 5425 AQMNI LLC 98,996.80
133428 09/16/2026 5439 PARKWOOD LANDSCAPE MAINTENANCE INC 19,920.73 133429 09/16/2026 5490 ROSS-CAMPBELL INC. 2,000.00
133430 09/16/2026 5533 KOSMONT & ASSOCIATES INC 1,263.60 133431 09/16/2026 5573 GUARDIAN ALLIANCE TECHNOLOGIES, INC. 65.00 133432 09/16/2026 5629 MINUTEMAN PRESS COVINA 24.59
133433 09/16/2026 5655 COVINA VALLEY WATER COMPANY 386,659.31 133434 09/16/2026 5671 CLIENTFIRST CONSULTING GROUP 393.75 133435 09/16/2026 5690 ELPS CAR WASH 119.96
133436 09/16/2026 5743 GARDA CL WEST, INC. LOCKBOX 233209 32.50 133437 09/16/2026 5764 TITANS ROOFING CORPORATION 16,754.00 133438 09/16/2026 5772 PARTS AUTHORITY LLC 370.14
133439 09/16/2026 5774 MARK THOMAS & COMPANY, INC 48,671.00 133440 09/16/2026 5823 US METRO GROUP, INC. 18,915.00
133441 09/16/2026 5857 JDC INTEGRATED, INC. 3,500.00
133442 09/16/2026 5858 CINDYS JUMPERS INC 1,426.00
133443 09/16/2026 5860 TOM RICCI 1,500.00
133444 09/16/2026 99999 CYNTHIA BARNETT 51.76
133445 09/16/2026 99999 ELIZABETH GONZALEZ 25.12
133446 09/16/2026 99999 HECTOR TRUJILLO 15.44
133447 09/16/2026 99999 KENITE BONILA 2.41
133448 09/16/2026 99999 LOS ANGELES COUNTY REGISTRAR-RECORDER/COUNTY CLERK 25.00 133449 09/16/2026 99999 SOFIA AVILA 480.37
133450 09/23/2026 128 ALLIANT INSURANCE SERVICES INC 2,861.00 133451 09/23/2026 219 AT&T 26.26
133452 09/23/2026 219 AT&T 68.09
133453 09/23/2026 239 AUTOZONE INC 58.47
133454 09/23/2026 254 AZUSA LIGHT & WATER 10,637.14
133455 09/23/2026 568 CAT SPECIALTIES INC 621.46
133456 09/23/2026 649 CINTAS CORP #693 536.88
133457 09/23/2026 700 COLLEY FORD 1,290.68
133458 09/23/2026 706 COMMERCIAL DOOR CO INC 440.00
133459 09/23/2026 717 STEVE HINES NO. 1, LLC 13,992.84
133460 09/23/2026 749 BOHL PH.D., NANCY K. 1,096.75
133461 09/23/2026 878 DELTA DENTAL OF CALIFORNIA 244.04 133462 09/23/2026 894 DF POLYGRAPH 450.00
133463 09/23/2026 970 EDISON CO 4,869.40
133464 09/23/2026 1055 FEDEX 48.00
133465 09/23/2026 1190 GLENDORA DODGE 35.68
133466 09/23/2026 1204 GOLDEN STATE WATER COMPANY 159.63 Attachment A Page 6 of 10

CITY OF COVINA
Check Register
Sept 1, 2026 - Sept 30, 2026
Check # Check Date Vendor Name Amount
133467 09/23/2026 1235 GRAINGER 2,284.66
133468 09/23/2026 1255 GRISWOLD INDUSTRIES 6,803.52
133469 09/23/2026 1275 HAAKER EQUIPMENT CO 184.89
133470 09/23/2026 1312 HAWK INDUSTRY PRODUCTS 500.00
133471 09/23/2026 1429 INLAND EMPIRE STAGES 2,448.50
133472 09/23/2026 1531 JW LOCK CO INC 53.04
133473 09/23/2026 1612 LA CNTY DEPT OF PUBLIC WORKS 2,553.54 133474 09/23/2026 1707 LIEBERT CASSIDY WHITMORE 9,665.00 133475 09/23/2026 1754 LOWE'S COMPANIES INC 99.78
133476 09/23/2026 1754 LOWE'S COMPANIES INC 400.41
133477 09/23/2026 1792 MANNING & KASS 12,908.44
133478 09/23/2026 1895 MERRIMAC ENERGY GROUP 47,472.34
133479 09/23/2026 2027 NAPA AUTO PARTS 1,620.21
133480 09/23/2026 2091 O REILLY AUTO PARTS 248.02
133481 09/23/2026 2238 PEST OPTIONS INC 2,650.00
133482 09/23/2026 2270 PLUMBING WHOLESALE OUTLET 376.92 133483 09/23/2026 2415 REPUBLIC MASTER CHEFS 558.73
133484 09/23/2026 2444 RIO HONDO COLLEGE 4,046.00
133485 09/23/2026 2587 SCPLRC MEMBERSHIP 350.00
133486 09/23/2026 2590 SCRRA 186,838.00
133487 09/23/2026 2737 STAPLES INC 243.04
133488 09/23/2026 2804 TAG AMS INC 60.00
133489 09/23/2026 2852 THREE VALLEY MUN WATER DISTR 16,746.85 133490 09/23/2026 2855 CHARTER COMMUNICATIONS 871.90
133491 09/23/2026 2926 TYLER TECHNOLOGIES INC. 55,146.55 133492 09/23/2026 2929 ULINE 958.64
133493 09/23/2026 3001 VERIZON WIRELESS 2.05
133494 09/23/2026 3070 WEST COAST ARBORISTS INC 24,272.00 133495 09/23/2026 3134 XEROX FINANCIAL SERVICES 3,341.62 133496 09/23/2026 3584 ENTERPRISE SECURITY INC 8,768.93 133497 09/23/2026 3701 DEPARTMENT OF JUSTICE 885.00
133498 09/23/2026 3796 RICHARDS, WATSON & GERSHON 4,017.17 133499 09/23/2026 3817 FUN EXPRESS, LLC 55.87
133500 09/23/2026 3940 TYLER BUSINESS FORMS 236.09
133501 09/23/2026 3988 LANDSCAPE WAREHOUSE III 684.31
133502 09/23/2026 4065 VERIZON BUSINESS SERVICES 929.21 133503 09/23/2026 4374 ADMINSURE, INC 7,752.00
133504 09/23/2026 4455 FRONTIER 12,183.87
133505 09/23/2026 4509 Norman A Traub 20,878.64
133506 09/23/2026 4523 LEDGENT FINANCE 1,752.60
133507 09/23/2026 4670 Olivarez Madruga Law Organization, LLP 18,692.11 133508 09/23/2026 4676 Hill Brothers Chemical Company 1,204.46 133509 09/23/2026 4704 S & J Supply Company, Inc. 682.18 133510 09/23/2026 4710 Fidelity Security Life Insurance Company 30.60 133511 09/23/2026 4764 UniFirst Corporation 449.03
133512 09/23/2026 4766 HASA, INC. 1,082.18
133513 09/23/2026 4784 APOLLO WOOD RECOVERY, INC 7,246.88 133514 09/23/2026 4824 Occu-Med, Ltd. 559.20
133515 09/23/2026 4833 Michael R. Hillmann 3,840.00
133516 09/23/2026 4835 ABBA TERMITE & PEST CONTROL, INC 250.00 133517 09/23/2026 4844 Government Tax Seminars, LLC 625.00 Attachment A Page 7 of 10

CITY OF COVINA
Check Register
Sept 1, 2026 - Sept 30, 2026
Check # Check Date Vendor Name Amount
133518 09/23/2026 4854 CEJ Engineers, Inc. 79,840.00
133519 09/23/2026 4925 Humane Society of Pomona Valley, Inc. 31,692.42 133520 09/23/2026 4983 Ad Valorem Records,Inc. 1,587.04 133521 09/23/2026 5011 Excel Office Services 403.80
133522 09/23/2026 5081 Veolia ES Technical Solutions, LLC 261.37 133523 09/23/2026 5111 Foothill Communications, Inc. 150.00 133524 09/23/2026 5117 Steam It All LLC 620.00
133525 09/23/2026 5138 Ricoh USA, Inc. 300.31
133526 09/23/2026 5169 Occupational Health Centers of California 288.00 133527 09/23/2026 5269 CONTROL AIR ENTERPRISES LLC. 6,968.00 133528 09/23/2026 5280 ALDERMAN & HILGERS LLP 3,744.00
133529 09/23/2026 5291 AMAZON CAPITAL SERVICES, INC 3,215.49 133530 09/23/2026 5307 STENO AGENCY INC 805.40
133531 09/23/2026 5336 ABI DOCUMENT SUPPORT SERVICES LLC 552.30 133532 09/23/2026 5354 MALLORY SAFETY & SUPPLY LLC 557.91 133533 09/23/2026 5412 COVINA ANIMAL HOSPITAL 946.12
133534 09/23/2026 5443 ZOOBEAN INC 1,451.20
133535 09/23/2026 5531 CU TECHNOLOGY LLC / ACORN TECHNOLOGY SERVICES 6,750.00 133536 09/23/2026 5568 PERERA CONSTRUCTION & DESIGN, INC. 1,552,472.73 133537 09/23/2026 5575 LINCO PICTURE FRAMING INC 249.94 133538 09/23/2026 5577 Bear Electrical Solutions, LLC 22,994.10 133539 09/23/2026 5671 CLIENTFIRST CONSULTING GROUP 33,214.27 133540 09/23/2026 5706 RAPID FIRE SAFETY & SECURITY LLC 104.00 133541 09/23/2026 5758 INFRASTRUCTURE ARCHITECTS, INC. 13,056.00 133542 09/23/2026 5771 IMMIGRATION RESOURCE CENTER OF SAN GABRIEL VALLEY 2,930.00 133543 09/23/2026 5784 PARAGON FORENSICS LLC 1,055.00
133544 09/23/2026 5836 Nieves General Engineering 47,628.01 133545 09/23/2026 5865 DYNASTY ELECTRIC 900.90
133546 09/23/2026 99999 CHENG-WEI SUN 47.43
133547 09/23/2026 99999 CHRIS MARCARELLO 236.22
133548 09/23/2026 99999 CHRISTOPHER MARCY 312.31
133549 09/23/2026 99999 EUNICEE SIERRA 56.54
133550 09/23/2026 99999 MUMIN KHAN 189.86
133551 09/23/2026 99999 SANDY CONSTANDI 979.88
133552 09/23/2026 99999 THOMAS DAN 25.61
133553 09/23/2026 99999 VICTORIA DE LA O 78.51
133554 09/24/2026 68 AFLAC ACCT# YQ792 WORLDWIDE HEADQUARTERS 5,514.46 133555 09/24/2026 69 AFSCME District Council 36 706.25
133556 09/24/2026 775 COVINA POLICE ASSOCIATION 3,300.00 133557 09/24/2026 878 DELTA DENTAL OF CALIFORNIA 10,066.65 133558 09/24/2026 3795 PRE-PAID LEGAL SERVICES, INC 151.00 133559 09/24/2026 3846 CLEA 1,235.00
133560 09/24/2026 4255 RELIASTAR LIFE INSURANCE COMPANY 5,107.71 133561 09/24/2026 4710 Fidelity Security Life Insurance Company 1,092.12 133562 09/30/2026 113 ALL CITY MANAGEMENT SVC 30,939.28 133563 09/30/2026 219 AT&T 550.89
133564 09/30/2026 239 AUTOZONE INC 209.52
133565 09/30/2026 254 AZUSA LIGHT & WATER 151.96
133566 09/30/2026 370 BOB BARKER CO INC 1,082.14
133567 09/30/2026 437 BURRO CANYON ENT INC 160.00
133568 09/30/2026 568 CAT SPECIALTIES INC 2,737.66
Attachment A Page 8 of 10

CITY OF COVINA
Check Register
Sept 1, 2026 - Sept 30, 2026
Check # Check Date Vendor Name Amount
133569 09/30/2026 649 CINTAS CORP #693 523.92
133570 09/30/2026 783 CITY OF COVINA WATER 204.60
133571 09/30/2026 849 DAPEER ROSENBLIT & LITVAK LLP 1,991.00 133572 09/30/2026 970 EDISON CO 33.84
133573 09/30/2026 970 EDISON CO 31,580.29
133574 09/30/2026 1055 FEDEX 35.25
133575 09/30/2026 1075 WEX BANK 44.45
133576 09/30/2026 1156 THE GAS COMPANY 615.28
133577 09/30/2026 1190 GLENDORA DODGE 120.00
133578 09/30/2026 1198 GLOBALSTAR LLC 105.01
133579 09/30/2026 1361 HOLLIDAY ROCK CO INC 244.59
133580 09/30/2026 1417 IMS COMMERCIAL ICE SYSTEM REGRIGERATION 542.54 133581 09/30/2026 1559 KEYSER MARSTON ASSOCIATES INC. 4,158.75 133582 09/30/2026 1615 REGIONAL TAP SERVICE CENTER 20.00 133583 09/30/2026 1617 REGISTRAR-RECORDER, COUNTY CLERK 20.00 133584 09/30/2026 1619 LA CNTY SHERIFF'S DEPT 172.98
133585 09/30/2026 1663 LAW ENFORCEMENT MEDICAL 3,225.00 133586 09/30/2026 1792 MANNING & KASS 7,067.75
133587 09/30/2026 1859 MCMURRAY & STERN 2,399.33
133588 09/30/2026 1860 SSD SYSTEMS 432.66
133589 09/30/2026 2027 NAPA AUTO PARTS 505.71
133590 09/30/2026 2091 O REILLY AUTO PARTS 92.33
133591 09/30/2026 2270 PLUMBING WHOLESALE OUTLET 150.68 133592 09/30/2026 2294 PR DIAMOND PRODUCTS INC 1,510.00 133593 09/30/2026 2329 PUENTE READY MIX INC 2,287.43
133594 09/30/2026 2407 REGIONAL TAP SERVICE CENTER 86.50 133595 09/30/2026 2415 REPUBLIC MASTER CHEFS 577.76
133596 09/30/2026 2444 RIO HONDO COLLEGE 75.00
133597 09/30/2026 2619 SGV EXAMINER 1,226.50
133598 09/30/2026 2711 SOUTHEAST CONSTRUCTION PRODUCTS - COVINA 218.80 133599 09/30/2026 2716 SOUTHERN CALIFORNIA LIBRARY COOPERATIVE 3,671.00 133600 09/30/2026 2736 STAPLES BUSINESS ADVANTAGE 1,821.76 133601 09/30/2026 2800 T MOBILE USA 388.77
133602 09/30/2026 2855 CHARTER COMMUNICATIONS 1,031.93
133603 09/30/2026 3004 VICTORY EXTERMINATING INC 85.00
133604 09/30/2026 3070 WEST COAST ARBORISTS INC 16,496.00 133605 09/30/2026 3082 WESTERN WATER WORKS SUPPLY 530.40 133606 09/30/2026 3102 WILLDAN FINANCIAL SERVICES 2,626.78 133607 09/30/2026 3152 YWCA 2,263.19
133608 09/30/2026 3185 TOSHIBA FINANCIAL SERVICES 1,617.58 133609 09/30/2026 3274 WILLDAN 3,806.63
133610 09/30/2026 3771 BLACK & WHITE EMERGENCY VEHICLES 32,031.20 133611 09/30/2026 3817 FUN EXPRESS, LLC 84.17
133612 09/30/2026 3929 BOOT BARN INC 1,834.51
133613 09/30/2026 4209 ADLERHORST INTERNATIONAL 684.00
133614 09/30/2026 4240 POTABLE DIVERS INC 31,300.00
133615 09/30/2026 4360 MOORE IACOFANO GOLTSMAN, INC. 35,992.50 133616 09/30/2026 4379 789, Inc. 6,150.00
133617 09/30/2026 4444 URBAN RESTORATION GROUP US INC 560.79 133618 09/30/2026 4455 FRONTIER 745.32
133619 09/30/2026 4523 LEDGENT FINANCE 3,074.20
Attachment A Page 9 of 10

CITY OF COVINA
Check Register
Sept 1, 2026 - Sept 30, 2026
Check # Check Date Vendor Name Amount
133620 09/30/2026 4764 UniFirst Corporation 1,242.92
133621 09/30/2026 4835 ABBA TERMITE & PEST CONTROL, INC 125.00 133622 09/30/2026 4854 CEJ Engineers, Inc. 21,750.00
133623 09/30/2026 4863 La Verne Power Equipment 41.86
133624 09/30/2026 4871 HARRINGTON INDUSTRIAL PLASTICS, LLC 43.92 133625 09/30/2026 4874 MARIA E. VELOSCO BEDRAN 3,128.29 133626 09/30/2026 5019 GM Sager Construction Co., Inc. 18,575.00 133627 09/30/2026 5099 CliftonLarsonAllen LLP 8,505.00
133628 09/30/2026 5109 SITEREP CONSTRUCTION SERVICES, INC. 149,470.35 133629 09/30/2026 5291 AMAZON CAPITAL SERVICES, INC 4,013.01 133630 09/30/2026 5375 TRI-STAR SAFETY SERVICES INC 979.02 133631 09/30/2026 5505 COLLIERS INTERNATIONAL HOLDINGS INC 4,950.00 133632 09/30/2026 5510 ELDORADO WALL COMPANY INC 4,830.00 133633 09/30/2026 5575 LINCO PICTURE FRAMING INC 452.83 133634 09/30/2026 5617 DUNWRIGHT PAINTING 2,300.00
133635 09/30/2026 5625 LORD AUTO GLASS 420.00
133636 09/30/2026 5629 MINUTEMAN PRESS COVINA 75.14
133637 09/30/2026 5819 AUTOLIFT SERVICES, INC 1,651.13
133638 09/30/2026 5821 RELIABLE TRANSLATIONS INC. 599.84 133639 09/30/2026 5853 BIOCLEAN SOCAL LLC 550.00
133640 09/30/2026 5868 BC FLORAL DESIGNS LLC. 300.67
133641 09/30/2026 5869 MARK J. SPOONAMORE MD 8,150.00
133642 09/30/2026 99999 ADRIAN HUERTA 60.02
133643 09/30/2026 99999 ANNETTE FLORES-LUNA 47.06
133644 09/30/2026 99999 DANIELLA CHADWICK 63.94
133645 09/30/2026 99999 GUADALUPE GARCIA-RUGERIO 132.68 133646 09/30/2026 99999 JASON LENGSON 41.80
133647 09/30/2026 99999 JENNY XU 73.44
133648 09/30/2026 99999 JOHN RADFORD 28.23
133649 09/30/2026 99999 JOYCE PACE 209.42
133650 09/30/2026 99999 LAURA KINNIBURGH 95.35
133651 09/30/2026 99999 MARY ANNE GOODNOW 34.67
133652 09/30/2026 99999 RACQUEL A. MARASIGAN 67.45
133653 09/30/2026 99999 RAFAEL CALLEROS 21.36
133654 09/30/2026 99999 XIAO JI XUAN 546.66
133655 09/30/2026 99999 YONG XIN LIU 27.55
subtotal checks $6,099,767.72
131838 06/03/2026 5533 KOSMONT & ASSOCIATES INC (1,263.60) 132235 07/01/2026 5629 MINUTEMAN PRESS COVINA (24.59)
132560 07/23/2026 99999 UNION 4 PLUMBING, INC. (482.60) 132975 08/12/2026 5614 SUNLAND TIRE CO OF COVINA (584.53) subtotal voids ($2,355.32)
payroll (09/10/26) $1,270,875.62
payroll (09/24/26) $1,295,434.27
workers' compensation $87,395.84
TOTAL checks/EFTs $9,621,282.89
Attachment A Page 10 of 10

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 3
Meeting: October 20, 2026
Title: City of Covina Investment Report for Month Ended August 31, 2026 Presented by: Theresa Franke, Director of Finance
Charles Russom, Sr. Management Analyst
Recommendation: Receive and File.

EXECUTIVE SUMMARY:

Pursuant to Government Code Section 53600 et seq. and Section 4.0 of the City of Covina’s Investment Policy, a monthly investment report must be provided to the City Council and City Manager, containing detailed information of all securities, investments and monies of the City.

DISCUSSION:

The attached report for the City and Successor Agency reflects the portfolio balances for the month ended August 31, 2026. The report is in conformity with the City’s Investment Policy as well as Government Code 53601. In accordance with the City's Investment Policy, the City Council authorizes staff to continue investing the City's idle funds in similar securities as those presented in these reports attached hereto. There is sufficient investment liquidity to meet the required reserve limits of the City’s operations.

FISCAL IMPACT:

None to receive and file.

Respectfully submitted,

CASH PER BANK AND INVESTMENT BALANCE 7/31/2026 $98,140,106.92 RECEIPTS 8/1/26-8/31/26 17,241,687.14 DISBURSEMENTS 8/1/26-8/31/26 (21,748,997.19)**INTERNAL TRANSFER BETWEEN CITY ACCOUNTS** 8/1/26-8/31/26 17,260,000.00 CASH PER BANK AND INVESTMENT BALANCE 8/31/2026 $93,632,796.87ANALYSIS OF CASH PER BANK AND INVESTMENT BALANCE - BOOK VALUEINVESTMENT PORTFOLIO Attachment A-2 $62,523,505.30LOCAL AGENCY INVESTMENT FUND Attachment A-4 26,731,403.44TOTAL PUBLIC INVESTMENTS 89,254,908.74CHECKING / PETTY / USBANK CASH BALANCES / MONEY MARKET 4,377,888.13CASH PER BANK AND INVESTMENT BALANCE 8/31/2026 93,632,796.87CASH HELD BY TRUSTEES 3,248,481.70TOTAL CASH PER BANK AND INVESTMENT / TRUSTEE CASH BALANCE 8/31/2026 $96,881,278.57

CITY O F CO VINA INVESTMENT REPO RT
FO R THE MO NTH ENDED AUGUST 31, 2026
The purpose of this report is to provide readers with the overall cash position of the City. There is sufficient investment liquidity to meet the required reserve limits of the City's operations. In addition, the City has adequate resources and revenues to meet its pooled expenditure requirements for the next six months.

BOOK ACQUISITIONMATURITY MARKET
TYPE OF INVESTMENT Issue Date VALUE DATE DATE VALUE
City of Covina:

Drawer & Petty Cash N/A $10,280.12 N/A N/A $10,280.12
General - Checking Account BMO 1,488,002.76 N/A Demand 1,488,002.76Public Agency Saving - Parking Fines BMO 34,785.34 N/A Demand 34,785.34 Utility Billing Account BMO 39,314.51 N/A Demand 39,314.51Workers' Compensation - Checking Account BMO 111,225.42 N/A Demand 111,225.42 Payroll - Checking Account BMO 305,008.92 N/A Demand 305,008.92Money Market BMO 2,004,659.64 N/A Demand 2,004,659.64AFLAC Flexible Spending Account BMO 26,421.81 N/A Demand 26,421.81 USBank Cash Per GL Various 358,189.61 Various Various 358,189.61USBank Investment Portfolio Various 62,523,505.30 Various Various 62,518,380.30Local Agency Investment Fund State of California 26,731,403.44 N/A Demand 26,731,403.44 Subtotal (A) $93,632,796.87 $93,627,671.87
Cash Held With 3rd Party Administrator:TRIP 2017A Covina Wilmington Trust $810.23 N/A Demand $810.23 LA County Loan Agreement U.S. Bank 1,375,006.37 N/A Demand 1,375,006.37 Other Post-Employment Benefits Charles Schwab 1,866,320.89 N/A Demand 1,866,320.892021 Taxable Pension Obligation Bonds U.S. Bank 6,341.49 N/A Demand 6,341.49 2019 Wastewater Refunding Bonds U.S. Bank 2.72 N/A Demand 2.72 Subtotal (B) $3,248,481.70 $3,248,481.70
TOTAL (A+B) $96,881,278.57 $96,876,153.57

CITY OF COVINA

CASH AND INVESTMENT SUMMARY
FOR THE MONTH ENDED AUGUST 31, 2026
The purpose of this schedule is to show the total cash and investments held by the City of Covina by account.

Exhibit A-2

CITY OF COVINA
US Bank
Investment Portfolio as of
August 2026
Issuer Issue Date
Market Price Per
Share Qty
Total Original Cost
Value Coupon Yield CUSIP Maturity Trustee
US Government Issues:

FEDL Home Loan Bank Bond 04/07/22 99.9750 1,000,000 1,003,611.45 $ 3.0000 3.00% 3130A2VE3 9/11/2026 US Bank Federal Home Loan Bks 3/5/2026 97.4030 1,000,000 995,570.00 3.5000 3.59% 3130A35M2 9/14/2026 US Bank FEDL Agric MTG CorpMedium Term Note 06/30/22 99.5590 1,000,000 915,357.70 0.9700 0.94% 31422XGQ9 10/26/2026 US Bank FEDL Farm Credit Bank Bond 02/02/22 99.0960 1,000,000 996,151.59 1.5000 1.51% 3133ENKV1 1/13/2027 US Bank Federal Farm Credit Bank Bond 04/07/22 99.5180 2,000,000 2,002,418.29 3.1500 3.16% 3133EJDV8 3/22/2027 US Bank FEDL Home Loan MTG CorpPool #WN2479 12/04/23 100.1080 998,114 993,437.50 4.9400 4.94% 3132XGXH4 5/1/2028 US Bank Federal Farm Credit Bks 11/11/2025 99.4840 1,000,000 1,000,000.00 3.9100 3.93% 3133ETT23 5/12/2028 US Bank FEDL NATL MTG ASSNPool#BSB8718 Balloon 03/05/24 99.3770 1,000,000 986,562.50 4.3800 4.41% 3140LKVL4 6/1/2028 US Bank Federal Home Loan Bks 3/20/2026 97.7400 1,000,000 984,500.00 3.2500 3.32% 3130AFFX0 11/16/2028 US Bank FEDL Home Loan MTG CorpPool#WN2534 02/16/24 100.0170 1,000,000 997,187.50 4.9000 4.96% 3132XGY83 12/1/2028 US Bank FEDL Home Loan MTG CorpPOOL#WN2537 04/16/24 100.0170 1,000,000 989,687.50 4.9000 4.96% 3132XGZB5 12/1/2028 US Bank FEDL Home Loan MTG CorpPOOL#WN2559 4/10/2024 99.6250 1,000,000 979,062.50 4.6000 4.67% 3132XGZZ2 1/1/2029 US Bank U S Treasury Note 5/20/2026 98.6880 1,000,000 991,710.00 3.8750 3.93% 91282CQR5 5/15/2029 US Bank U S Treasury Note 11/13/2025 96.9530 1,000,000 987,500.00 3.2500 3.35% 91282CEV9 6/30/2029 US Bank FEDL NATL MTG ASSN Note 10/25/24 99.4350 1,000,000 1,000,000.00 4.4000 4.42% 3135GAXR7 8/3/2029 US Bank FEDL Home Loan Bank Bond 09/04/24 99.3230 980,000 980,000.00 4.2000 4.23% 3130B2GZ2 8/13/2029 US Bank FEDL Home Loan Bank Bond 10/25/24 98.0750 1,000,000 990,500.00 4.0000 4.08% 3130B32X0 10/2/2029 US Bank FEDL Home Loan Bank Bond 11/05/24 99.5930 1,000,000 1,000,000.00 4.5000 4.52% 3130B3M67 11/13/2029 US Bank U S Treasury Note 8/18/2025 98.0740 1,000,000 1,002,336.00 3.8750 3.95% 91282CMZ1 4/30/2030 US Bank FEDL Home Loan Bank Bond 6/16/2025 98.4770 1,000,000 1,000,000.00 4.1251 4.19% 3130B6SF4 6/14/2030 US Bank Federal Farm Credit Bks 10/20/25 88.2950 1,000,000 896,850.00 1.2300 1.39% 3133EL2C7 7/29/2030 US Bank U S Treasury Note 1/5/2026 97.9100 1,000,000 1,009,093.75 3.8750 3.96% 91282CNN7 7/31/2030 US Bank U S Treasury Note 11/4/2025 96.9340 1,000,000 997,335.93 3.7500 3.74% 91282CNX5 8/31/2030 US Bank Federal Home Loan Bks 10/23/2025 96.5090 2,000,000 1,996,200.00 3.6500 3.78% 3130B8CC4 10/21/2030 US Bank U S Treasury Note 12/24/2025 96.2380 1,000,000 991,125.00 3.6250 3.64% 91282CPN5 11/30/2030 US Bank F H L M C M T N 12/11/2025 97.8680 1,000,000 999,750.00 4.0000 4.09% 3134HCEY1 12/9/2030 US Bank Federal Home Loan Bks 1/16/2026 97.3600 1,000,000 1,000,000.00 3.7800 3.88% 3130B93L2 1/9/2031 US Bank Federal Home Loan Bks 1/28/2026 98.0080 1,000,000 1,000,000.00 4.0700 4.15% 3130B9B66 1/28/2031 US Bank Federal Home Loan Bks 2/11/2026 97.9700 1,000,000 1,000,000.00 4.0200 4.10% 3130B9DE7 2/11/2031 US Bank Federal Argi Mtg Corp M T N 3/5/2026 96.5510 1,000,000 995,100.00 3.6250 3.75% 31428JBQ9 2/20/2031 US Bank Federal Farm Credit Bks 7/14/2026 88.9990 1,000,000 893,970.00 1.9400 2.18% 3133EMB50 5/27/2031 US Bank U S Treasury Note 7/27/2026 98.4260 1,000,000 986,085.93 4.1250 4.19% 91282CQU8 5/31/2031 US Bank Federal Farm Credit Bks 7/9/2026 99.6760 1,000,000 999,500.00 4.6800 4.69% 3133EWUP3 6/30/2031 US Bank Federal Home Loan Bks 7/14/2026 98.9630 500,000 500,000.00 4.3500 4.40% 3130BBGW9 7/10/2031 US Bank Total US Government Issues: 35,478,114 35,060,603.14 $

Exhibit A-2

CITY OF COVINA
US Bank
Investment Portfolio as of
August 2026
Issuer Issue Date
Market Price Per
Share Qty
Total Original Cost
Value Coupon Yield CUSIP Maturity Trustee
Corporate Issues:

KodabankDrayton ND CD 03/09/23 100.0540 245,000 245,000.00 $ 5.0000 5.00% 50007DAC3 9/22/2026 US Bank First NATL BankDamariscotta ME CD 03/09/23 100.0570 245,000 245,000.00 5.0000 5.00% 32117BFR4 9/23/2026 US Bank Austin Telco Fed CR UNAustin TX SHS CTF 11/14/22 100.2630 245,000 245,000.00 5.0500 5.04% 052392CC9 11/27/2026 US Bank Baxter CR UNVernon Hills IL SHS CTF 11/14/22 100.2730 245,000 245,000.00 5.0000 4.99% 07181JAV6 11/30/2026 US Bank First Foundation Bank -
Irvine CA CD 06/05/24 100.3070 245,000 245,000.00 5.0625 4.98% 32026U5X0 12/14/2026 US Bank State Bank of India -
New York NY CD 02/01/22 99.0120 245,000 245,000.00 1.7500 1.77% 856285G21 2/9/2027 US Bank Pentagon Federal CR UN - Tysons Corner VA 02/02/22 98.9590 245,000 245,000.00 1.7000 1.72% 70962LBE1 2/18/2027 US Bank California Cr UnGlendale Cali CD 8/11/2025 99.9800 245,000 245,000.00 4.0000 4.00% 130162BQ2 2/22/2027 US Bank Sallie Mae Bank -
Salt Lake City UT CD 02/16/22 99.1370 245,000 245,000.00 2.2000 2.22% 795451BH5 2/23/2027 US Bank Beal Bank -
Plano TX CD 03/01/22 99.0340 245,000 245,000.00 2.0500 2.07% 07371AZQ9 3/3/2027 US Bank Beal Bank -
Las Vegas NV CD 03/01/22 99.0340 245,000 245,000.00 2.0500 2.07% 07371CK81 3/3/2027 US Bank Medallion Bank -
Salt Lake City UT CD 03/01/22 99.0110 245,000 245,000.00 2.0500 2.07% 58404DNG2 3/8/2027 US Bank United Republic BankElkhorn NE CD 03/05/25 100.0370 245,000 245,000.00 4.0500 4.05% 909242BZ1 3/19/2027 US Bank Cpital One Bank USA NA -
Glen Allen VA CD 04/07/22 99.2030 245,000 245,000.00 2.7000 2.72% 14042TFJ1 4/13/2027 US Bank Synchrony Bank -
Draper UT CD 04/07/22 99.1990 245,000 245,000.00 2.7000 2.72% 87165FK45 4/14/2027 US Bank Capital One NA -
Mclean VA CD 04/27/22 99.3400 245,000 245,000.00 3.0500 3.07% 14042RRA1 5/4/2027 US Bank Pinnace BankNashville TN CD 5/2/2025 99.9630 245,000 245,000.00 3.9500 3.95% 72345SLQ2 5/7/2027 US Bank Goldman Sachs Bank USA -
New York NY CD 04/27/22 99.3200 245,000 245,000.00 3.0500 3.07% 38149M6Y4 5/11/2027 US Bank Toyota Finl Svgs BankHenderson NV CD 05/09/22 99.4050 245,000 245,000.00 3.2000 3.22% 89235MNH0 5/17/2027 US Bank Morgan Stanley Bank NASalt Lake City UT CD 05/16/22 99.4350 245,000 245,000.00 3.2500 3.27% 61690UJ68 5/19/2027 US Bank Morgan Stanley PVT BK NAPurchase NY CD 05/16/22 99.4350 245,000 245,000.00 3.2500 3.27% 61768EJR5 5/19/2027 US Bank Discover BankGreenwood DE CD 05/20/22 99.3870 245,000 245,000.00 3.2000 3.22% 254673E36 5/24/2027 US Bank Technology Cr UnSan Jose CD 6/26/2026 100.0440 245,000 245,000.00 4.1000 4.10% 87868YBB8 6/25/2027 US Bank All In Fed Cr UnDaleville AI 12/31/2025 99.7810 245,000 245,000.00 3.7500 3.76% 01664MBC9 6/30/2027 US Bank Optum BankDraper UT CD 6/23/2025 100.0690 245,000 245,000.00 4.1500 4.15% 68405VDM8 6/30/2027 US Bank Bankgloucester 1/8/2026 99.5080 245,000 245,000.00 3.5000 3.52% 06644RAN9 7/15/2027 US Bank Western alliance Bk Phoenix Az 1/8/2026 99.5920 245,000 245,000.00 3.6000 3.61% 95763PA76 7/15/2027 US Bank Wells Fargo Bank Natl Assn 1/21/2026 99.6520 247,000 247,000.00 3.6500 3.66% 949764TQ7 7/26/2027 US Bank Rockland Fed Cr Un CD 7/31/2026 100.2250 249,000 249,000.00 4.3000 4.29% 77357DAT5 7/30/2027 US Bank Mutual First Fed CD 7/23/2025 99.9560 245,000 245,000.00 4.0000 4.00% 62825MAB0 8/5/2027 US Bank Oklahoma CD 8/26/2025 99.9030 245,000 245,000.00 3.9500 3.95% 67885MAC4 8/30/2027 US Bank Workers FEDL Credit UNLittleton MA SHS CTF 08/27/24 99.9410 245,000 245,000.00 4.0000 4.00% 98138MCK4 8/30/2027 US Bank Bank Hapoalim CD 3/9/2026 99.6440 245,000 245,000.00 3.7000 3.71% 06251FDL0 9/8/2027 US Bank Vantage West CR UNTucson AZ SHS CTF 09/04/24 99.9310 245,000 245,000.00 4.0000 4.00% 92213MAB7 9/13/2027 US Bank GbankLas Vegas Nev CD 3/9/2026 99.6730 245,000 245,000.00 3.7500 3.76% 36830MBZ3 9/17/2027 US Bank University III Cmnty Cr Un Cha
CD 9/18/2025 99.5590 249,000 249,000.00 3.6500 3.67% 914359AQ7 9/24/2027 US Bank Ideal Credit UnionWoodbury MN SHS CTF 12/07/22 100.4940 245,000 245,000.00 4.5000 4.48% 45157PAZ3 12/29/2027 US Bank Alliant Credit UnionChicago IL SHS CTF 12/20/22 100.9370 245,000 245,000.00 4.8500 4.80% 01882MAA0 12/30/2027 US Bank City Natl BkLos Angeles Calif 1/8/2026 99.3460 245,000 245,000.00 3.6500 3.67% 178180HD0 1/24/2028 US Bank

Exhibit A-2

CITY OF COVINA
US Bank
Investment Portfolio as of
August 2026
Issuer Issue Date
Market Price Per
Share Qty
Total Original Cost
Value Coupon Yield CUSIP Maturity Trustee
Carter FEDL CR UNSpringhill LA SHS CTF 01/14/25 100.0810 245,000 245,000.00 $ 4.2000 4.20% 14622LAW2 1/28/2028 US Bank Telco Plus CR UnLongview TX SHS CTF 02/03/25 100.1390 245,000 245,000.00 4.2500 4.24% 87921MAA2 2/18/2028 US Bank Merrick BankSouth Jordan UT CD 02/18/25 100.1340 245,000 245,000.00 4.2500 4.24% 59013K4U7 2/28/2028 US Bank Valley Natl BankPassaic NJ CD 02/27/25 100.1160 245,000 245,000.00 4.2500 4.24% 919853QC8 3/6/2028 US Bank Stryv Bk Wichita CD 3/9/2026 99.0890 245,000 245,000.00 3.5500 3.58% 86368LBD9 3/13/2028 US Bank One Commnity BankOregon WI CD 6/12/2025 99.7470 245,000 245,000.00 4.0000 4.01% 682325FT7 3/20/2028 US Bank Vibrant Cr Un Moline II C D 10/21/2025 99.5030 245,000 245,000.00 3.6500 3.67% 92559TAT5 4/27/2028 US Bank Milestone BankSalt Lake City UT CD 4/28/2025 99.6250 245,000 245,000.00 3.9500 3.96% 59934MDC9 4/28/2028 US Bank Southpoint BankBirmingham AL CD 04/28/25 99.7070 245,000 245,000.00 4.0000 4.01% 84464PCC9 4/28/2028 US Bank Cornerstone BankFargo ND CD 05/01/23 101.4684 245,000 245,000.00 - 5.42% 219232CR4 5/10/2028 US Bank Sound CR UNTacoma WA SHS CTF 5/19/2025 99.9020 245,000 245,000.00 4.1500 4.15% 83616HAH7 6/2/2028 US Bank Celtic BankSalt Lake City UT CD 6/4/2025 99.6450 245,000 245,000.00 4.0000 4.01% 15118RW45 6/12/2028 US Bank Raymond James Bk Natl Assn CD 5/13/2026 99.5220 245,000 245,000.00 3.9500 3.97% 75472RBP5 6/13/2028 US Bank BOM BankNatchitoches LA CD 06/04/25 99.9880 245,000 245,000.00 4.4000 4.40% 09776DAP9 6/16/2028 US Bank Global FED CR UNAnchorage AK SHS CTF 6/16/2025 99.9590 245,000 245,000.00 4.2000 4.20% 37892MAX2 6/30/2028 US Bank Texas Exchange Bank SSBCrowley TX CD 10/28/24 99.6810 245,000 245,000.00 4.0500 4.06% 88241TUA6 7/12/2028 US Bank Numerica Credit UnionSpokane VLY WA SHS CTF 07/12/23 101.5920 245,000 245,000.00 5.1000 5.02% 67054NBK8 7/31/2028 US Bank Connexus Credit CD 7/23/2025 99.7440 245,000 245,000.00 4.1000 4.11% 20825WEB2 8/7/2028 US Bank Tucson FEDL CR UNTucson AZ CD 09/01/23 101.4300 245,000 245,000.00 5.0000 4.93% 898812AC6 9/8/2028 US Bank Premier Cmnty Bk CD 7/9/2026 99.7950 249,000 249,000.00 4.1500 4.16% 74048CBX9 9/11/2028 US Bank Live Oak Bkg CoWilmington N C CD 3/2/2026 98.9080 249,000 249,000.00 3.7000 3.40% 538037BC5 9/13/2028 US Bank Money One FCULargo MD SHS CTF 09/01/23 101.4360 245,000 245,000.00 5.0000 4.93% 60936TAL3 9/14/2028 US Bank Dort Finl Cr UnGrand Blanc Mi CD 9/22/2025 98.6590 247,000 247,000.00 3.6000 3.65% 25844MCE6 10/10/2028 US Bank Institution For SvgsIn Newbur CD 10/20/2025 98.7060 245,000 245,000.00 3.6500 3.70% 45780PDH5 10/27/2028 US Bank Select Bk Fst Va CD CII C D 10/21/2025 98.7730 245,000 245,000.00 3.8500 3.90% 81618LAG2 10/31/2028 US Bank San Francisco FEDL CR UNSan Francisco CA SHS 11/20/24 99.9100 245,000 245,000.00 4.2500 4.25% 79772FAL0 11/27/2028 US Bank SKYLA FEDL CR UNCharlotte NC SHS CTF 5/21/2025 99.5870 245,000 245,000.00 4.1000 4.12% 83086XAE0 11/30/2028 US Bank Civic Fed Cr CD 8/7/2025 99.1170 245,000 245,000.00 3.9000 3.93% 178808AC5 12/22/2028 US Bank Members Tr Southwest Fcu CD 2/19/2026 98.5070 245,000 245,000.00 3.7000 3.76% 585899AP2 3/2/2029 US Bank Gulf Cap BkHouston Tex CD 3/9/2026 98.4250 245,000 245,000.00 3.7000 3.76% 40219MBE3 3/26/2029 US Bank National BkComm Superior Wis CD 5/8/2026 98.5880 245,000 245,000.00 3.8000 3.85% 633368JJ5 5/8/2029 US Bank BMW Bank of North AmericaSalt Lake City UT CD 5/2/2025 99.0610 245,000 245,000.00 4.0000 4.04% 05612LER9 5/9/2029 US Bank Manufacturers Traders Tr Co CD 5/13/2026 99.0670 245,000 245,000.00 4.0000 4.04% 564759TK4 5/11/2029 US Bank Credit Human Fed Cr CD 5/14/2026 98.7010 245,000 245,000.00 3.8500 3.90% 22537MBA4 5/14/2029 US Bank Onpath Fed Cr UnHarahan La CD 7/15/2026 99.8750 245,000 245,000.00 4.4500 4.46% 68283MBA3 5/15/2029 US Bank First Premier BankSioux Falls SD CD 5/13/2025 98.9210 245,000 245,000.00 3.9500 3.99% 33610RWL3 5/21/2029 US Bank Covantage CUAntigo WI SHS CTF 5/14/2025 99.6010 245,000 245,000.00 4.0500 4.07% 22282XAL4 5/29/2029 US Bank My Cmnty Cr UnMidland Tex CD 6/5/2026 99.4720 245,000 245,000.00 4.3000 4.32% 62848NAL9 6/5/2029 US Bank Eaglemark Svgs BkCarson City Nev CD 6/24/2026 99.5310 245,000 245,000.00 4.2000 4.22% 27004PJG9 6/22/2029 US Bank Dream First Bk Natl Assn CD 7/24/2026 99.6870 245,000 245,000.00 4.0000 4.01% 26155DBH1 7/24/2029 US Bank Versabank USA Natl AssnHoldingford CD 7/29/2026 99.8580 245,000 245,000.00 4.3500 4.36% 92512KCR2 7/30/2029 US Bank

Exhibit A-2

CITY OF COVINA
US Bank
Investment Portfolio as of
August 2026
Issuer Issue Date
Market Price Per
Share Qty
Total Original Cost
Value Coupon Yield CUSIP Maturity Trustee
West Gate Bk Lincoln Neb CD 2/20/2026 98.2390 245,000 245,000.00 $ 3.9000 3.97% 95285QDY1 9/5/2029 US Bank Triad Bk Frontenac Mo CD 3/2/2026 97.4370 245,000 245,000.00 3.5000 3.59% 89579NCX9 9/11/2029 US Bank Altaone FED CR UN -
Ridgecrest CA SHS CTF 8/27/2024 98.4240 245,000 245,000.00 3.8500 3.91% 02157RAC1 9/13/2029 US Bank Freedom Northwest CR UN 12/23/2024 99.1630 245,000 245,000.00 4.1200 4.18% 356436AV7 12/31/2029 US Bank UBS Bank USASalt Lake City UT CD 03/05/25 98.9220 245,000 245,000.00 4.1000 4.14% 90355GUL8 3/12/2030 US Bank Luana SVGS BankLuana IA CD 03/05/25 98.2490 245,000 245,000.00 3.9000 3.97% 549104G76 3/13/2030 US Bank Western State BankDevils Lake ND CD 03/05/25 98.5770 245,000 245,000.00 4.0000 4.06% 95960NLA3 3/25/2030 US Bank Poppy BankSanta rosa CA CD 4/2/2025 98.3340 245,000 245,000.00 4.1000 4.17% 73319FDX4 4/8/2030 US Bank EaglebankBethesda MD CD 04/02/25 98.7130 245,000 245,000.00 4.0500 4.10% 27002YHQ2 4/16/2030 US Bank American Express Natl BKSalt Lake City UT CD 4/28/2025 98.8440 245,000 245,000.00 4.1000 4.15% 02589AHE5 4/30/2030 US Bank BNY Mellon NAPittsburgh PA CD 6/12/2025 98.4370 245,000 245,000.00 4.0000 4.06% 05584CY59 6/18/2030 US Bank Farmers & Merchants BKAshland NE CD 6/16/2025 99.1980 245,000 245,000.00 4.4000 4.44% 308914AC4 6/24/2030 US Bank Jeanne D Arc FCULowell MA CD 6/23/2025 98.4470 245,000 245,000.00 4.0000 4.06% 472207AL3 6/28/2030 US Bank State Bk India Chicago III 07/30/25 98.5530 245,000 245,000.00 4.0500 4.11% 85628AAT7 7/29/2030 US Bank Oak View Bankshares CD 8/19/2025 98.5190 245,000 245,000.00 4.2500 4.31% 67134XBD6 9/5/2030 US Bank Utah First Fed Cr UnSalt Lake CD 08/28/25 97.7750 249,000 249,000.00 3.8500 3.94% 91739JAW5 9/10/2030 US Bank Great Midwest BkBrookfield Wi CD 9/15/2025 96.6470 245,000 245,000.00 3.7500 3.88% 39083PDT6 9/19/2030 US Bank Third fed Svgs Ln Assn Of CD 9/15/2025 97.3770 245,000 245,000.00 3.7500 3.85% 88413QHX9 9/19/2030 US Bank Greenstate Cr UnNorth Liberty CD 9/16/2025 97.3730 245,000 245,000.00 3.7500 3.85% 39573LEU8 9/26/2030 US Bank Ria Fed Cr Un CD 10/20/2025 96.7290 245,000 245,000.00 3.6000 3.72% 749622BZ8 11/4/2030 US Bank Nelnet Bk Draper Utah 11/3/2025 96.5210 245,000 245,000.00 3.5500 3.68% 64034KCB5 11/5/2030 US Bank Cfg Cmnty BkLutherville Md CD 11/18/25 97.3980 245,000 243,902.16 4.0000 4.11% 12527CNN8 11/14/2030 US Bank First Gty BkDamariscotta Me CD 11/6/2025 97.5870 245,000 245,000.00 4.0500 4.15% 320437BD7 11/14/2030 US Bank Customers BkPhoenixville Pa 1/15/2026 97.1230 245,000 245,000.00 3.7500 3.86% 23204HRD2 1/15/2031 US Bank Farmers Merchants Bk Berlin 2/10/2026 96.7390 245,000 245,000.00 3.9000 4.03% 307811NB1 2/20/2031 US Bank Universal Bk West 2/10/2026 96.1150 245,000 245,000.00 3.7500 3.90% 91337VAS3 2/26/2031 US Bank First Alliance Cr UnRochester CD 3/9/2026 96.8310 245,000 245,000.00 3.9500 4.08% 33556AAC0 3/27/2031 US Bank Usf Fed Cr Un Tampa Fla 5/29/2026 99.1980 245,000 245,000.00 4.3000 4.33% 90353ECY7 5/29/2031 US Bank Jpmorgan Chase Bk CD 6/30/2026 99.7770 245,000 245,000.00 4.7000 4.71% 46659CK74 6/27/2031 US Bank Oceanair Fed Cr UnOxnard Cali CD 6/30/2026 98.7050 245,000 245,000.00 4.2000 4.25% 675225AL0 6/30/2031 US Bank Citibank N A New York CD 7/14/2026 99.6114 245,000 245,000.00 4.6000 4.62% 17290GL21 7/14/2031 US Bank Seattle Cr Un Wa CD 7/31/2026 99.0920 245,000 245,000.00 4.3000 4.34% 81258MAH3 7/31/2031 US Bank Total Corporate Issues: 27,464,000 27,462,902.16 $
62,523,505.30 62,942,114 $
358,189.61
62,881,694.91 62,942,114 $
US Bank Securities
US Bank Cash
US Bank Total Value of Portfolio

Qty Purch Date Maturity
Date of
Disposition
Share Price at
Sale / Maturity
Date
Original Cost
Value
Par Value at
Sale/Maturity
Gain / (Loss) on
Sale /
Redemption
Earnings
Since
Purchase Issuer CUSIP Held by
2,450 08/02/23 8/17/2026 08/17/26 100.0000 245,000.00 245,000.00 $ - $ 38,990.66 Pima FEDL CR UN- Tucson AZ SHS CTF 722000AC0 US Bank 2,450 08/16/23 8/28/2026 08/28/26 100.0000 245,000.00 245,000.00 - 38,990.66 Signature Federal Cred U 82671DAG2 US Bank $ 490,000.00 490,000.00 $ - $ 77,981.32 $
Period Interest Revenue
Previous Month $194,786.63Previous 12 mos. $2,210,771.45

CITY OF COVINA

INVESTMENT TRANSACTION SUMMARY
FOR THE MONTH ENDED AUGUST 31, 2026
Net Revenue Analysis - for Period Ending August 31, 2026 Sold/Matured Investments

Local Agency Investment
Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
September 09, 2026
LAIF Home
PMIA Average Monthly Yields

CITY OF COVINA

CITY TREASURER
125 E. COLLEGE STREET
COVINA, CA 91723-2199
Account Number: 98-19-219
August 2026 Statement
Tran Type Definitions
Effective
Date
Transaction
Date
Tran
Type Confirm
Number
Web
Confirm
Number Authorized Caller Amount
8/5/2026 8/5/2026 RW 1805530 1766238 BEI ZOU -2,000,000.00 8/12/2026 8/12/2026 RW 1805772 1766476 BEI ZOU -1,500,000.00 8/26/2026 8/26/2026 RD 1806311 1767024 BEI ZOU 2,000,000.00 Account Summary
Total Deposit: 2,000,000.00 Beginning Balance: 28,231,403.44 Total Withdrawal: -3,500,000.00 Ending Balance: 26,731,403.44 9/9/26, 4:24 PM LAIF Regular Monthly Statement
https://laifms.treasurer.ca.gov/RegularStatement.aspx 1/1

Attachement A-4 City
Statement Total
Balance Percentage
Cash Balances $4,377,888 4.52%Local Agency Investment Fund 26,731,403 27.59% Treasury / Agency 35,060,603 36.19%Certificate of Deposits 27,462,902 28.35%Funds Held by Bond Trustees 3,248,482 3.35% Total $96,881,279 100.00%

CITY OF COVINA
Cash & Investment Holdings by Type as of August 31, 2026 *Av erage Inv estment coupon rate: 3.83% (based on weighted av erage of Original Cost Value) Cash Balances, 4.52%
Local Agency Investment
Fund, 27.59%
Treasury / Agency, 36.19%
Certificate of Deposits,

28.35%
Funds Held by Bond
Trustees, 3.35%

HOLDINGS BY TYPE
Attachment A-5 City

CASH PER BANK AND INVESTMENT BALANCE 7/31/2026 $619,398.77 RECEIPTS 8/1/26-8/31/26 -
DISBURSEMENTS 8/1/26-8/31/26 -
CASH PER BANK AND INVESTMENT BALANCE 8/31/2026 $619,398.77ANALYSIS OF CASH PER BANK AND INVESTMENT BALANCECHECKING ACCOUNT $3,817.64LOCAL AGENCY INVESTMENT FUND Attachment A-6 615,581.13AVAILABLE CASH PER BANK BALANCES $619,398.77CASH HELD BY BOND TRUSTEES 0.00TOTAL CASH PER BANK AND INVESTMENT / TRUSTEE CASH BALANCE 8/31/2026 $619,398.77 FOR THE MONTH ENDED AUGUST 31, 2026

SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT AGENCY INVESTMENT REPORT

BANK ACQUISITION MARKET
TYPE OF INVESTMENT Issue Date VALUE DATE DATE VALUE
Successor Agency to the Covina Redevelopment Agency:Checking Account BMO $3,817.64 N/A Demand $3,817.64 Local Agency Investment Fund State of California 615,581.13 N/A Demand 615,581.13 Subtotal (A) $619,398.77 $619,398.77
Cash Held With 3rd Party Administrator:(1) 2013 Series A Tax Allocation Bonds U.S. Bank* $0.00 N/A Demand $0.00 Fiscal Agent: U.S. Bank(2) 2014 Series A Tax Allocation Bonds U.S. Bank* 0.00 N/A Demand 0.00 Fiscal Agent: U.S. Bank(3) 2004 Series B Tax Allocation Bonds U.S. Bank* 0.00 N/A Demand 0.00 Fiscal Agent: U.S. Bank Subtotal (B) $0.00 $0.00
TOTAL (A+B) $619,398.77 $619,398.77
* Formerly BNY Mellon

SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT AGENCY

CASH AND INVESTMENT SUMMARY
FOR THE MONTH ENDED AUGUST 31, 2026
The purpose of this schedule is to show the total cash and investments held by the Successor Agency to the Covina Redevelopment Agency by account.

Local Agency Investment
Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
September 09, 2026
LAIF Home
PMIA Average Monthly Yields

S/A CITY OF COVINA FOR COVINA

REDEVELOPMENT AGENCY

FINANCE DIRECTOR
125 EAST COLLEGE STREET
COVINA, CA 91723-2199
Account Number: 65-19-007
August 2026 Statement
Tran Type Definitions
Account Summary
Total Deposit: 0.00 Beginning Balance: 615,581.13
Total Withdrawal: 0.00 Ending Balance: 615,581.13
9/9/26, 4:25 PM LAIF Regular Monthly Statement
https://laifms.treasurer.ca.gov/RegularStatement.aspx 1/1

Attachment A-6 Agency
Quarter
Ending City Agency*
8/31/2024 $96,932,539 $638,6398/31/2025 $98,894,845 $594,760 8/31/2026. $96,881,279 $619,399

CITY OF COVINA AND SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT AGENCY CASH AND INVESTMENTS THREE YEAR COMPARISON AS OF AUGUST 31, 2026 The purpose of this schedule is to show, for comparison purposes, the total cash and investment values for the last 3 years.*Successor Agency to Covina Redevelopment Agency $0
$10,000,000$20,000,000$30,000,000$40,000,000$50,000,000$60,000,000$70,000,000$80,000,000$90,000,000 $100,000,000
8/31/2024 8/31/2025 8/31/2026.
$96,932,539 $98,894,845 $96,881,279
$638,639 $594,760 $619,399
MONTH ENDING AUGUST 31, 2026
City of Covina & Agency* Total Cash & Investments
Three Year Comparison
City Agency*
sdsdad
Attachment A-7 City Agency

Carrying Cost Plus
Description Accrued Interest Purch. Amortized Cost Fair Value Accrued Interest United States Treasury:

Bills $ 50,155,333,305.46 $ 50,665,354,574.44 $ 50,653,624,250.00 NA Notes $ 53,656,426,889.58 $ 53,642,295,238.13 $ 53,354,569,600.00 $ 419,659,981.00 Federal Agency:

SBA $ 284,190,905.05 $ 284,190,905.05 $ 281,504,936.62 $ 952,706.40 MBS-REMICs $ 646,804.87 $ 646,804.87 $ 648,523.43 $ 2,821.63 Debentures $ 4,621,174,192.65 $ 4,620,387,734.31 $ 4,581,954,340.00 $ 48,995,392.60 Debentures FR $ - $ - $ - $ -
Debentures CL $ 2,450,000,000.00 $ 2,450,000,000.00 $ 2,424,045,650.00 $ 26,207,980.00 Discount Notes $ 20,816,833,500.02 $ 21,021,443,208.30 $ 21,013,502,500.00 NA Supranational:

Debentures $ 4,233,523,094.04 $ 4,232,883,857.92 $ 4,178,650,560.00 $ 40,735,228.70 Debentures FR $ - $ - $ - $ -
Debentures CL $ 300,000,000.00 $ 300,000,000.00 $ 295,787,500.00 $ 4,122,834.00 Discount Notes $ 5,303,980,833.35 $ 5,356,400,569.48 $ 5,354,994,700.00 NA CDs and YCDs FR $ - $ - $ - $ -
Bank Notes $ 500,000,000.00 $ 500,000,000.00 $ 499,505,471.83 $ 9,029,888.88 CDs and YCDs $ 18,500,000,000.00 $ 18,500,000,000.00 $ 18,491,400,802.29 $ 216,146,680.61 Commercial Paper $ 11,702,258,458.31 $ 11,805,793,763.88 $ 11,806,280,305.55 NA Corporate:

Bonds FR $ - $ - $ - $ -
Bonds $ 1,118,840,667.89 $ 1,118,402,334.55 $ 1,108,524,057.00 $ 11,285,157.59 Time Deposits $ 5,432,000,000.00 $ 5,432,000,000.00 $ 5,432,000,000.00 NA PMIA & GF Loans $ 235,475,543.00 $ 235,475,543.00 $ 235,475,543.00 NA TOTAL $ 179,310,684,194.22 $ 180,165,274,533.93 $ 179,712,468,739.72 $ 777,138,671.41 Fair Value Including Accrued Interest $ 180,489,607,411.13 Time Deposits and PMIA & General Fund loans
are carried at portfolio book value (carrying cost).

The value of each participating dollar equals the fair value divided by the amortized cost (0.99748672) As an example: if an agency has an account balance of $20,000,000.00, then the agency would report its participation in the LAIF valued at $19,949,734.40 or $20,000,000.00 x 0.99748672 State of California
Pooled Money Investment Account
Market Valuation
8/31/2026

Attachment A-8 City
CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 4
Meeting: October 20, 2026
Title: Professional Services Agreement with Fehr & Peers to Develop the Covina Citywide Comprehensive Safety Action Plan (“CSAP”)
Presented by: Rafael Fajardo, Director of Public Works
Brian K. Lee, Deputy City Manager/Director of Community Development Recommendation: Approve the Professional Services Agreement with Fehr & Peers for an amount not-to-exceed $390,000 to develop the Covina Citywide Comprehensive Safety Action Plan.

EXECUTIVE SUMMARY/BACKGROUND:

Safe Streets for All (SS4A) is a federal program that funds projects aimed at addressing traffic-related deaths across the country. The City of Covina is a Fiscal Year 2024 SS4A awardee under the Planning program category to develop the Covina Citywide Comprehensive Safety Action Plan (“SAP”). In January 2026, the City Council adopted a resolution accepting $336,000 and appropriating $54,000 in Traffic Impact Fees to facilitate the Plan. Subsequently, the City released an RFP, soliciting proposals from qualified firms to develop the CSAP and community outreach activities. After careful review, interviews, and reference checks, it is recommended that the Council award a Professional Services Agreement to Fehr & Peers, Inc., to prepare the CSAP.

DISCUSSION:

On June 30, 2026, the City released a Request for Proposals (RFP) seeking qualified transportation planning firms to prepare the Citywide Comprehensive Safety Action Plan (SAP). The City received ten proposals, summarized in Table 1. An evaluation was conducted by a panel of City staff consisting of personnel from the Public Works and Community Development Departments. Following the panel’s review, Fehr & Peers and H.W. Lochner received the highest overall scores. Both firms proposed partnering with a local nonprofit organization for community outreach efforts and proposed enhancements to the scope of work. Subsequently, staff interviewed the two ranked firms and completed reference checks for previously completed work. Following careful evaluation of the proposals and review of previously completed LRSPs and SAPs, it is recommended that the City Council approve a Professional Services Agreement with Fehr & Peers for an amount not-to-exceed $390,000 to complete the scope of work outlined in the RFP. A summarized snapshot of the anticipated deliverables to the City is shown in Table 2.

Table 1. Proposal Review Results
Firm Name Rater 1 Rater 2 Rater 3 Average
Fehr & Peers 97 96 90 94
H. W Lochner 90 98 95 94
Kimley Horn 92 95 92 93
TJKM 88 94 87 90
Iteris 88 91 83 87
LLG 89 90 80 86
Cambridge Systematics 82 85 81 83
Foresite 69 80 65 71
Mark Thomas 66 89 82 79
Interwest 52 86 62 67

During interviews with both firms, staff expressed interest in having the selected consultant complete additional related activities, including the support of interdepartmental coordination, establishing a shared vision for transportation safety under the SAP framework and promoting the long-term implementation and success of the resulting SAP. Such activities will include SWOT planning (Strengths, Weaknesses, Opportunities, Threats), Failure Analysis, or similar visioning exercises to identify organizational opportunities, constraints, and implementation needs.

This additional early coordination between internal departmental staff is important because adoption of the SAP will carry long-term responsibilities for the City, including the preparation of annual progress reports. Additionally, one principal objective of the City’s development of the SAP is to establish a plan that would be equivalent to a Local Roadway Safety Plan (LRSP). LRSPs must be updated every five years to support the City’s eligibility for future Highway Safety Improvement Program (HSIP) funding cycles. Of the firms interviewed, Fehr & Peers agreed that an initial visioning activity is achievable within the proposed budget and noted their experience conducting similar activities for other clients. The activity is included in the fee proposal as a contingency task and will be further refined at the kickoff meeting with Fehr & Peers. Pursuant to the conditions of grant award under the Safe Streets for All (SS4A) federal funding program, planning category projects may have up to 30 months to complete scope of work. The anticipated timeline could be referenced as Exhibit B in the attached Professional Services Agreement. A summary of the anticipated tasks and deliverables are noted in Table 2.

Table 2. Summary of tasks and anticipated deliverables.

Tasks Deliverables
Project Management Project Management Plan (PMP)
Meeting agendas & Minutes
Monthly invoicing
Plan Development
Vision & Goal Development Draft and final Vision Statement Five-Year, Ten-Year, and Long-Term Goals and
Performance Targets
Planning Structure Planning Structure Memorandum
Quarterly Traffic and Mobility Advisory Committee (TMAC) Meeting Presentations
Existing Efforts Draft and Final Existing Conditions Report Safety Partners and Task Force Recommendations and framework Quarterly SAF meeting agendas and summaries
Safety Analysis
Data Collision
Systemic Crash Analysis and High Injury
Network Development
GIS-Based collision database
High Injury Network and hot spots map
Collision type and risk factors matrix
Rail Safety Analysis, Growth Analysis
Data Summary and Findings
Draft and final baseline safety analysis report
GIS data: Capital Improvement Project recommendations
Policy and Process Changes
Policy Assessment & Process Changes Safe System benchmarking assessment Policy and Process Recommendations Memorandum
Policy and Process Changes chapter for the SAP
Strategy and Project Selection
Safety Strategy Toolkit Draft and final Safety Strategy Toolkit Project Selection and Prioritization Project Prioritization criteria and prioritization matrix Prioritized list with recommendations for the City’s CIP Concept plans for Grant Applications Up to three concept plans and planning level cost estimates

Implementing Progress, Transparency &
Reporting
Progress & Transparency Progress and transparency framework Draft Resolution & Council Presentation Draft resolution for staff and City attorney review Final presentation slides for City council presentation Engagement & Collaboration
Traffic & Mobility Advisory Commission Updates PowerPoint slides Outreach Plan and Safety Awareness Campaign Draft and final outreach plan Community Touchpoints Fact sheet, flyers, social media toolkit, and more.

Plan Adoption 35%, 65%, draft final, and final CSAP
Materials for council meeting.

FISCAL IMPACT:

On January 20, 2026, the City Council adopted Resolution CC 2026-04, which appropriated $336,000 in reimbursable grant funds, and $54,000 in Traffic Impact Fee Funds to facilitate this task (Totaling $390,000). The attached Professional Services Agreement is for a not-to-exceeding amount of $390,000. Within an approximately 18-month period, the City will also make an in-kind contribution at a valuation of $30,000 in support of the project, which may consist of the cost of facility rentals, for example, utilizing city facilities for outreach events, and staff time.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

The project has been reviewed for compliance with the California Environmental Quality Act (CEQA) and is exempt from Section 15061 (b)(3). The project is covered by the General Rule that CEQA applies to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

Respectfully submitted,

ATTACHMENT A

PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated October 20, 2026, (“Effective Date”) and is between the City of Covina, a California municipal corporation (“City”) and Fehr & Peers, a California Corporation (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to prepare the Covina Citywide Comprehensive Safety Action plan and related community outreach activities.

B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The parties therefore agree as follows:

1. Term of Agreement. The term of this Agreement shall be from the Effective Date through May 30, 2028, unless sooner terminated as provided in Section 14 of this Agreement.

2. Compensation.

A. Compensation. As full compensation for Consultant’s services provided under this Agreement, City shall pay Consultant the total flat sum of Three Hundred and Ninety Thousand Dollars ($390,000) (the “maximum compensation”), as set forth in the Approved Fee Schedule, attached hereto as Exhibit A. Any terms in Exhibit A, other than the payment rates and schedule of payment, are null and void.

B. Expenses. The amount set forth in paragraph A shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement.

C. Additional Services. City shall not allow any claims for additional services performed by Consultant, unless the City Council and the Consultant Representative authorize the additional services in writing prior to Consultant’s performance of the additional services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council shall be compensated at the rates set forth in Exhibit A, or, if not specified, at a rate mutually agreed to by the parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

3. Consultant’s Services.

A. Scope of Services. Consultant shall perform the services described in the Scope of Services, attached as Exhibit A. City may request, in writing, changes in the scope of services to

be performed. Any changes mutually agreed upon by the parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be Miguel Núñez (the “Consultant Representative”). The Consultant Representative shall directly manage Consultant’s services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.

C. Time for Performance. Consultant shall commence the services on the Effective Date and shall perform all services in conformance with the project timeline, attached hereto as Exhibit B.

D. Standard of Performance. Consultant shall perform all services under this Agreement in accordance with the skill, care, and diligence generally exercised by like professionals performing similar services in the same or similar locale and under similar circumstances to that of Consultant under this Agreement and in a manner reasonably satisfactory to City.

E. Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services required under this Agreement. All of the services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant shall determine the means, methods, and details by which Consultant’s personnel will perform the services under this Agreement.

Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the services and compliance with the customary professional standards.

F. Compliance with Laws. The Consultant shall keep itself informed of all local, state and federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City and its agents shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

G. Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.

4. Method of Payment.

A. Invoices. Consultant shall submit to City an invoice, on a monthly basis or less frequently, for actual services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period, hourly rates charged, if applicable, and the amount due.

If City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.

B. Payment. City shall pay all undisputed invoice amounts within thirty (30) calendar days after receipt up to the maximum compensation set forth in Section 2 of this Agreement. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Finance Director.

C. Audit of Records. Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this agreement available during Consultant’s regular working hours to City for review and audit by City.

5. Ownership of Documents. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed for the City by Consultant (“written products”) pursuant to this Agreement shall become the sole property of the City without restriction or limitation upon its use and may be used, reused, disseminated or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the files in the native or other mutually agreed electronic format in which they are maintained and shall provide reasonable assistance to facilitate the City’s access to, transfer, and printing of such files. Consultant shall not be required to purchase, license, or provide proprietary software, hardware, or equipment solely for the City’s use. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.

Notwithstanding the foregoing, or any provision to the contrary in this Agreement, intellectual property owned or created by any third party other than Consultant, its subconsultants, or the City (“Third-Party Content”), and inventions, improvements, discoveries, methodologies, models, formats, software, algorithms, processes, procedures, designs, specifications, findings, and other intellectual properties developed, gathered, compiled or produced by Consultant or its subconsultants prior to or independently of their performance of this Agreement (“Background IP”), including such Third-Party Content or Background IP that Consultant or its subconsultants may employ in their performance of this Agreement, or may incorporate into any part of the written products, shall not be the property of the City . Consultant, or its subconsultants, as applicable, shall retain all rights, titles, and interests, including but not limited to all ownership and intellectual property rights, in all such Background IP. Consultant, and its subconsultants as applicable, grant the City an irrevocable, non-exclusive, non-transferable, royalty-free license in perpetuity to use, reproduce, prepare derivative works based upon, distribute, disclose, derive from, perform, and display such Background IP, but only as an inseparable part of, and only for the purpose intended by creation of, the written products. In the event the written products contain, or incorporate, any Third-Party Content, Consultant shall secure all licenses to any such Third-Party Content, but only as an inseparable part of the written products, where such licenses are necessary for the City to utilize and enjoy Consultant’s services and the written products, where such licenses are necessary for the City to utilize and enjoy Consultant’s services and the written products for their intended purposes.

Use of Consultant’s written products by the City shall be for the intended purpose of such written products which includes publishing and presenting a Project Management Plan, Analysis/Existing

Conditions report, Progress Plan (35% 65%), Draft Final Plan, Final Plan, GIS data, Resolution, presentation slides, Outreach Plan in staff reports, presentations, outreach efforts by the City related to or referencing the Citywide Comprehensive Safety Action Plan. Unauthorized use of the Consultant’s written products shall be at the City’s sole risk, and Consultant shall bear no liability for the City’s unauthorized use of the written products. The City agrees to indemnify, defend, and hold Consultant and its officers, agents, and employees harmless from any claims, losses, damages, costs, including without limitation attorney’s fees, if asserted by a third party, arising out of any negligent unauthorized uses of the written products by the City.

6. Independent Contractor.

A. Consultant is, and shall at all times remain as to City, a wholly independent contractor and not an employee of City. The personnel performing the services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City.

Consultant and Consultant’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Consultant’s personnel. Consultant’s personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Consultant’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the services under this Agreement.

Consultant shall acquire and maintain, at its sole cost and expense, such vehicles, equipment, and supplies as Consultant’s personnel require to perform any of the services required by this Agreement.

Consultant shall perform the services off of City premises at locations of Consultant’s choice, except as otherwise may from time to time be necessary in order for Consultant’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Consultant’s performance of the services under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform the services. City may make a computer available to Consultant from time to time for Consultant’s personnel to obtain information about or to check on the status of projects pertaining to the services under this Agreement.

B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. Consultant shall be responsible for and pay all wages, salaries, benefits and other amounts due to Consultant’s personnel in connection with their performance of the services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.

Notwithstanding any other agency, state, or federal policy, rule, regulation, statute or ordinance to the contrary, Consultant and any of its officers, employees, agents, and subcontractors providing any of the services under this Agreement shall not become entitled to, and hereby waive any claims to,

any wages, salaries, compensation, benefit or any incident of employment by City, including, but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.

C. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s personnel practices. or to the extent arising from, caused by, or relating to the violation of any of the provisions of this Section 6. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

7. PERS Compliance and Indemnification.

A. General Requirements. The parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Consultant agrees that, in providing its employees and any other personnel to City to perform the services under this Agreement, Consultant shall assure compliance with the Public Employees’ Retirement Law, commencing at Government Code Section 20000, the regulations of PERS, and the Public Employees’ Pension Reform Act of 2013, as amended. Without limitation to the foregoing, Consultant shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.

B. Indemnification. Consultant shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify, and hold harmless City, and its City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s violation of any provisions of this Section 7. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

8. Confidentiality. All data, documents, discussion, or other information (collectively “data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential. Consultant shall keep all data confidential and shall not disclose any data to any person or entity without City’s prior written consent. City shall grant such consent if disclosure is legally required. Consultant shall return all data to City upon the expiration or termination of this Agreement. Consultant’s covenant under this Section 8 shall survive the expiration or termination of this Agreement.

9. Conflicts of Interest. Consultant and its officers, employees, associates and subcontractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s services under this Agreement, including the Political Reform Act (Gov. Code, § 81000 et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant may perform similar services for other clients, but Consultant and its officers, employees, associates and subcontractors shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant shall incorporate a clause substantially similar to this Section 9 into any subcontract that Consultant executes in connection with the performance of this Agreement.

10. Indemnification.

A. Indemnities for Third Party Claims.
1) Indemnity for Design Professional Services. In the performance of design professional services under this Agreement by a “design professional,” as the term is defined under California Civil Code Section 2782.8(c)(2), to the fullest extent permitted by law, Consultant shall defend, hold harmless and indemnify City and its elected officials, officers, attorneys employed by the City, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens and losses of any nature whatsoever, including reasonable fees of attorneys , and all costs associated therewith, and the payment of all consequential damages (collectively “Liabilities”), in law or equity to the extent caused by the negligence, recklessness, or willful misconduct of Consultant, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement except for Liabilities to the extent caused by the negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties. Within the scope of Consultant’s defense obligation above, Consultant shall defend the Indemnitees in any action or actions filed in connection with any Liability e, and shall pay all costs and expenses, including all reasonable attorneys’ fees and experts’ costs actually incurred in connection with such defense.

Consultant shall reimburse the Indemnitees for any and all reasonable legal expenses and costs incurred by Indemnitees in connection therewith. However, in no event shall the cost to defend charged to Consultant exceed Consultant’s proportionate percentage of fault. 2) Other Indemnities. Other than in the performance of design professional services covered by paragraph 1, and to the fullest extent permitted by law, Consultant shall defend, hold harmless and indemnify the Indemnitees from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens and losses of any nature whatsoever, including reasonable fees of accountants, attorneys or other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively “Claims”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants,

employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Claim with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith. 3) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Subparagraph A. 3).
4) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section 10 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnity obligations, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties.

B. Workers’ Compensation Acts not Limiting. Consultant’s indemnifications and obligations under this Section 10, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section 10 shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liability, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Consultant’s indemnifications and obligations under this Section 10 shall survive the expiration or termination of this Agreement.

11. Insurance.

A. Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of Four Million Dollars ($4,000,000) per project or location. If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of Two Million Dollars ($2,000,000) per accident for bodily injury and property damage. The required insurance limits may be satisfied through any combination of primary and excess or umbrella insurance. If Consultant does not use any owned, non-owned or hired vehicles in the performance of services under this Agreement, Consultant shall obtain a non-owned auto endorsement to the Commercial General Liability policy required under Subparagraph A. 1) of this Section 11. 3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of One Million Dollars ($1,000,000) per accident for bodily injury or disease. If Consultant has no employees while performing services under this Agreement, workers’ compensation policy is not required, but Consultant shall provide an executed declaration that it has no employees.
4) Professional Liability Insurance with minimum limits of Two Million Dollars ($2,000,000) per claim and in aggregate.

B. Acceptability of Insurers. The insurance policies required under this Section 11 shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide. Self insurance shall not be considered to comply with the insurance requirements under this Section 11.

C. Additional Insured. The commercial general and automobile liability policies shall contain an endorsement naming the City, its officers, employees, agents and volunteers as additional insureds.

D. Primary and Non-Contributing. The insurance policies required under this Section 11 shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

E. Consultant’s Waiver of Subrogation. The insurance policies required under this Section 11 shall not prohibit Consultant and Consultant’s employees, agents or subcontractors from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Section 11 during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail thirty (30) calendar days’ prior written notice to City. If any insurance policy required under this Section 11 is canceled or reduced in coverage or limits, Consultant shall, within two (2) business days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section 11 in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the requirements under this Section 11, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon. Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.

I. Evidence of Insurance. Prior to the performance of services under this Agreement, Consultant shall furnish City’s Risk Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section 11. The endorsements are subject to City’s approval. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with City’s Risk Manager. Consultant shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall furnish such proof at least two (2) weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under Section 10 of this Agreement.

K. Subcontractor Insurance Requirements. Consultant shall require each of its subcontractors that perform services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section 11.

12. Mutual Cooperation.

A. City’s Cooperation. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for Consultant’s proper performance of the services required under this Agreement.

B. Consultant’s Cooperation. In the event any claim or action is brought against the City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.

13. Records and Inspections. Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of five (5) years. Consultant shall, without charge, provide City with access to the records during normal business hours. City may examine and audit the records and make transcripts therefrom, and inspect all program data, documents, proceedings and activities.

14. Termination or Suspension of Agreement.

A. Right to Terminate or Suspend. City may terminate or suspend this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least seven (7) calendar days before the termination or suspension is to be effective. Consultant may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least sixty (60) calendar days before the termination is to be effective.

B. Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Consultant, City shall pay Consultant based on the percentage of work satisfactorily performed in accordance with the terms of this Agreement up to the effective date of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement.

15. Force Majeure. Consultant shall not be liable for any failure to perform its obligations under this Agreement if such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

16. Notices. Any notices, consents, requests, demands, bills, invoices, reports or other communications which either party may desire to give to the other party under this Agreement must be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by reputable document delivery service or courier service during Consultant’s and City's regular business hours, or (c) five business days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the party to be notified as set forth below:

17. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

18. Prohibition of Assignment and Delegation. Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Consultant from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section 18 shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section 18, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

19. No Third Party Beneficiaries Intended. Except as otherwise provided in Section 10, this Agreement is made solely for the benefit of the parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

20. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

21. Exhibits. Exhibits A, B, C and D constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, the provisions of this Agreement shall control.

22. Entire Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the parties. No party has been induced to enter into this Agreement by, nor is any party relying on, any representation or warranty except those expressly set forth in this Agreement.

23. Amendment of Agreement. This Agreement may be amended only by a writing signed by both parties. The City Manager is authorized to sign an amendment to this Agreement on the City Council’s behalf and without the City Council’s prior approval to make the following nonsubstantive modifications to the Agreement: (a) name changes; (b) extensions of time; (c) nonmonetary changes in the scope of work; and (d) termination of the Agreement.

24. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the parties to this Agreement.

25. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

26. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.

27. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a municipal, superior or federal court with geographic jurisdiction over the City of Covina.

28. Attorneys’ Fees. In any litigation or other proceeding by which on party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party shall be shall be awarded reasonable attorneys’ fees together with any costs and expenses, to resolve the dispute and to enforce the final judgment.

29. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

30. Authority to Execute Agreement. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.

[SIGNATURE PAGE FOLLOWS]
The parties, through their duly authorized representatives, are signing this Agreement on the date stated in the introductory clause.

City:

City of Covina,
a California municipal corporation
By:

Name: Chris Marcarello
Title: City Manager
ATTEST:

By:

Name: Fabian Velez
Title: Director of City Clerk and
Communications
APPROVED AS TO FORM:

By:

Name: Kevin G. Ennis
Title: City Attorney
Consultant:

Fehr & Peers,
a California Corporation
By:

Name: Miguel Nunez
Title: Principal
(Two signatures of corporate officers required
for corporations under Corporations Code
Section 313, unless corporate documents
authorize only one person to sign this
Agreement on behalf of the corporation.)

EXHIBIT A

SCOPE OF WORK AND COST SCHEDULE

EXHIBIT B

PROJECT TIMELINE

EXHIBIT C

APPENDIX A OF THE TERMS & CONDITIONS REQUIRED BY THE FHWA TO BE

INCLUDED IN CONTRACT FOR SCOPE OF WORK AND ALL SUBCONTRACTS

EXHIBIT D

APPENDIX E OF THE TERMS AND CONDITION REQUIRED BY THE FHWA TO BE

INCLUDED IN CONTRACT FOR WORK AND ALL SUBCONTRACTS

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 5
Meeting: October 20, 2026
Title: Master Licensing Agreement – Symbium Corp.

Presented by: Robert Fisher, Community Development Deputy Director/Building Official Nicole Giles, Management Analyst
Recommendation: Authorize the City Manager to execute the master licensing agreement with Symbium Corp. to provide Building & Safety online permitting services software.

EXECUTIVE SUMMARY/BACKGROUND:

Since the year 2025 the City of Covina has utilized SolarAPP+ in conjunction with Clariti Software to provide residents with expedited solar permit issuance. Based off of feedback received from both staff and solar installers, this current system proved to be overly complicated and gaps in software support only compounded this issue. In order to better serve the public and maintain compliance with SB379, the transition to Symbium is being proposed.

DISCUSSION:

Symbium is a San Francisco based company that provides an instant online permitting service for select permits, including residential solar and energy storage. This software-as-a-service (“SaaS”) will provide a more user-friendly experience and unlike SolarAPP+, offers the possibility of expanding the service to include other express permits (i.e. heat pumps, reroofs, plumbing). Symbium also offers integration with Tyler Technologies products and will reduce the overall workload for permit technician and front counter staff.

FISCAL IMPACT:

The implementation of Symbium will not involve any upfront or recurring costs, as the service is funded entirely through service fees paid by the end-user.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This action is not a “project” as defined by Section 15378 of the State of California Environmental Quality Act (“CEQA”) as it does not have the potential to result in physical change in the environment directly or indirectly.

Respectfully submitted,

ATTACHMENT A

SYMBIUM MASTER LICENSING AGREEMENT
This Master Licensing Agreement (the “Agreement”) is by and between Symbium Corp., with business offices located at 912 Cole St., #375 San Francisco, CA 94117, (“Symbium”), and the City of Covina, with business offices located at 125 E. College Street, Covina, CA 91723 (the “Licensee”). This Agreement shall be effective on the last signature date provided on the signature block hereto (“Effective Date”). Each of Symbium and Licensee is a “Party” and together they are the “Parties”.

WHEREAS, Symbium has developed and maintains a range of cloud-based software-as-aservice (“SaaS”) solutions to streamline certain planning, zoning, building, permitting, or other government-facing and constituent-facing processes. Symbium provides Services under the trade names identified in an applicable Order and as described on Symbium’s Site.

WHEREAS, Symbium agrees to provide Services to Licensee pursuant to the terms and conditions of this Agreement.

NOW, THEREFORE, the Parties hereto, for good and valuable consideration, the receipt, adequacy, and sufficiency of which are hereby acknowledged, and intending to be legally bound, hereby agree as follows:

1. DEFINITIONS
In addition to the capitalized terms defined throughout this Agreement, the following terms when used herein shall have the respective meanings assigned to them below:

1.1. “Affiliate”, with respect to either Party, shall mean any entity, including and without limitation, any individual, corporation, company, partnership, limited liability company, or group, that directly, or indirectly, through one or more intermediaries, controls, is controlled by, or is under common control with such Party. Any references to Licensee herein shall also include reference to Licensee Affiliates.

1.2. “API” shall mean application programming interface, which shall enable Symbium to either read from and/or write into a third-party application.

1.3. “End-User” shall mean any individual who is authorized to use the Services.

1.4. “Laws” shall mean any and all applicable laws, statutes, regulations, and orders including, to the extent applicable to a Party or Service, the Health Insurance Portability and Accountability Act of 1996, the Americans with Disabilities Act, the Stored Communications Act, 18 U.S.C. Sections 2701 through 2712, Civil Code Sections 1798.80 through 1798.84, and the California Consumer Privacy Act and the California Privacy Rights Act, Civil Code Section 1798.100, et seq.

1.5. “Licensee Data” shall mean any data, excluding Symbium Data, that is made available to Symbium, or that is collected, used, maintained, processed, stored, or generated exclusively by or on behalf of Licensee.

SYMBIUM CONFIDENTIAL AND PROPRIETARY Page 2 of 18
v1.6-11082024

1.6. “Licensee Services” shall mean Licensee’s open data services, GIS services, and APIs with which the Solutions communicate in order to correctly perform the intended functionality.

1.7. “Order” shall mean either: (i) any specific sales quotations or orders as agreed to in writing and signed by the Parties from time to time; or (ii) as set forth in the applicable Symbium payment summary screen. Each Order is hereby incorporated by reference into this Agreement as Exhibit “A” and shall be numbered sequentially as Exhibit A-1; A-2; A-3 and so on. If there are any inconsistencies or conflicts between this Agreement and an Order, the inconsistent or conflicting terms of the Order shall govern.

1.8. “Professional Services” shall mean any live support, consulting, training, or development services or other services as specifically described and priced in the applicable Order.

1.9. “Service Description” shall mean any description of Symbium’s Services that are advertised on Symbium’s Site or in the applicable Order, Symbium’s knowledge base, applicable operator and user manuals or guides, designs, technical reference manuals, flow diagrams, file descriptions, Service descriptions found on the Symbium site, and any other written materials pertaining to the use of the Solutions.

1.10. “Services” shall mean the Solutions and the Site, which are provided to Licensee by Symbium pursuant to the terms of this Agreement.

1.11. “Site” shall mean the Symbium website, located at www.symbium.com.

1.12. “Solutions” shall mean the cloud-based SaaS web applications offered by Symbium, along with all associated updates.

1.13. “Solution Updates” shall mean any Solution-specific version updates that are deployed to ensure the functionality of the Solutions in accordance with the Services Descriptions. Solution Updates shall exclude additional or new Solutions, even if such additional or new Solutions contain similar functionality as other Solutions.

1.14. “Support” shall mean the email support services provided by Symbium to Licensee during the Term.

1.15. “Symbium Data” shall mean any electronic data and publicly accessible or available data and shall include all computable laws and regulations that are embedded in the Solutions but shall exclude Licensee Data.

1.16. “Symbium Integrations” shall mean any additional SaaS solutions that Symbium develops and deploys, which may be integrated into or linked from the Solutions.

1.17. “Third-Party Services” shall mean any third-party products or services, including but not limited to, software or materials incorporated into or provided as part of the Solutions or software that Symbium integrates into via an available API.

SYMBIUM CONFIDENTIAL AND PROPRIETARY Page 3 of 18
v1.6-11082024

1.18. “Transaction Services” shall mean the public-facing permit or application submission Services offered by Symbium.

2. SERVICES

2.1. Orders. Symbium shall provide the Services in accordance with the applicable Order.

2.2. Changes. No change to the Order shall be implemented unless it has been approved in writing signed by an authorized representative of each Party (each, a “Change Order Amendment”). Upon Licensee’s and Symbium’s execution of the Change Order Amendment, the Change Order Amendment shall be incorporated into and become part of the applicable Order.

3. LICENSE

3.1. License Grant. Subject to the terms and conditions of this Agreement, Symbium hereby grants Licensee a nonexclusive, nontransferable, worldwide license (“License”) during the Term to access and use the Solutions. Symbium reserves all rights not expressly granted to Licensee. The License granted to Licensee pursuant to this Agreement will permit use of the Solutions that are set forth in the Order. Any Licensee Affiliate may also add additional Services under this Agreement via a new Order. LICENSEE SHALL BE

RESPONSIBLE FOR THE FAILURE OF ANY LICENSEE AFFILIATE TO PERFORM ITS OBLIGATIONS UNDER THIS AGREEMENT.

3.2. Usage Restrictions. Except as permitted by this Agreement, the Solutions may not be decompiled, reverse engineered, disassembled, transferred, distributed in an unauthorized manner, resold, sublicensed, or used to create any derivative works. Licensees may not use any software (including network monitoring or discovery software) to determine the Site’s or Service’s architecture, or extract information about usage or individual identities of users. Licensee may not use any robot, spider, other automatic software or device, or manual process to monitor or copy the Services or any parts thereof. Except as expressly permitted in this Agreement, Licensee may not (i) license, sublicense, sell, resell, transfer, assign, distribute or otherwise commercially exploit the Services in any way; (ii) modify or make derivative works based upon the Services; (iii) "frame" or "mirror" any Solutions on any other server or wireless or Internet-based device. Licensee may use the Solutions only for its intended purposes and shall not: (i) send spam or otherwise excessive, duplicative, or unsolicited messages; (ii) send, store, or transmit any infringing, obscene, threatening, libelous, or otherwise unlawful or tortuous material, including material harmful to children or material in violation of third party privacy rights; (iii) send or store material containing software viruses, worms, Trojan horses or other harmful computer code, files, scripts, agents or programs; (iv) interfere with or disrupt the integrity or performance of the Services or the data contained therein; (v) attempt to gain unauthorized access to the Services or its related systems or networks; or (vi) permit direct or indirect access to or use of any Service in a way that circumvents a contractual usage limit.

3.3. Third-Party Services. In the event that Symbium agrees to certain integrations to Third-Party Services, Licensee shall secure the necessary permissions, when applicable, for Symbium to perform its mutually agreed-upon tasks. Symbium is not responsible for any modification, loss, usage, disclosure, transmission, or deletion of any Licensee Data resulting

SYMBIUM CONFIDENTIAL AND PROPRIETARY Page 4 of 18
v1.6-11082024
from its access to a Third-Party Service or any outputs generated by the Solutions for uploading into Third-Party Services. Licensee shall be responsible for all third-party costs resulting from its requested integrations with any Third-Party Service. In the event that Licensee wishes to use a Symbium-developed API, Symbium cannot warrant or guarantee that a Third-Party Service will continue to make access available to Symbium via such API.

4. PROFESSIONAL SERVICES

4.1. Professional Services. As mutually agreed by the Parties, and in conjunction with the Services, Symbium may perform certain Professional Services, which may include certain implementation, training, or other expert services. Such Professional Services shall be provided for a separate fee, which will be specified in an applicable Order in accordance with the terms and conditions of this Agreement. Such Professional Services shall be provided in a manner that is consistent with applicable industry standards, and if such standards are not met (with a reasonable opportunity to cure following written notice from Licensee), Licensee’s sole remedy shall be the re-performance of such Professional Services.

5. SUPPORT

5.1 Support. Symbium will provide Support during the Term of this Agreement as set forth in the Order. Any Support requests should be directed to the following:
[email protected].

6. LICENSEE OBLIGATIONS FOR CONFIGURED OR IMPLEMENTED SERVICES Where Symbium is configuring or implementing Services for Licensee, the following shall apply:

6.1. Designation of Licensee Project Manager. Licensee shall designate a project manager who shall be accessible by email throughout the Term of the Agreement and shall provide reasonably prompt responses to Symbium’s requests and communications.

6.2. Testing Period and Feedback. Licensee will be provided with an opportunity to provide feedback and request functional changes to the Solutions prior to public launch.

Symbium shall also perform any requested bug fixes during this period and on an ongoing basis.

6.3. Hosting Link to Solutions. Upon the public launch of any public-facing Solutions that are configured or implemented for Licensee, Licensee shall place a prominent link and dedicated landing page to such Solutions on its public-facing website at the location where End-Users would normally visit for information on related services. This link and landing page shall be maintained by Licensee during the Term of the Agreement with support from Symbium.

6.4. Notification of Changes. Where Solutions are configured using laws or regulations provided by Licensee, Licensee shall cooperate with Symbium to help identify the publicly accessible online publications of those regulations and Symbium shall then

SYMBIUM CONFIDENTIAL AND PROPRIETARY Page 5 of 18
v1.6-11082024
establish a protocol to ensure timely notifications of changes to the regulations underlying the applicable Solutions and the data provided by the applicable Third-Party Services. In the absence of publicly accessible regulations that are published online, Licensee shall notify Symbium in writing (email is sufficient) of such changes.

7. PROPRIETARY RIGHTS

7.1. Symbium Properties. The Services and any underlying platform technology (“Symbium IP”) are owned or licensed by Symbium and protected by U.S. and international copyright, trademark, service mark, trade secret, patent and/or other proprietary rights and laws. All Solutions shall be hosted on Symbium’s designated servers at all times and Symbium will retain control over all user experience or user interface design of Solutions.

Except as expressly provided in this Agreement, nothing contained herein shall be construed as conferring to Licensee any license or right under copyright or other intellectual property right law. No part of the Symbium IP may be altered, copied, photocopied, reproduced, translated or reduced to any electronic medium or machine-readable form, in whole or in part, except as specifically provided in this Agreement. Licensee shall not take any action that shall interfere with or diminish Symbium’s right in any of the Symbium IP. Symbium shall retain ownership and title of any Solutions that it creates, even if created on a custom basis for Licensee.

7.2. Licensee Data and Symbium Data. As between Symbium and Licensee, Licensee shall, at all times, own or obtain the appropriate permissions to use the Licensee Data and shall be responsible for the accuracy and adequacy of any and all Licensee Data as well as establishing any required legal terms and conditions prior to the use of any Licensee Data. Licensee shall obtain all prior consents, internally or from relevant third parties, prior to uploading and using any Licensee Data to the Solutions. Licensee grants to Symbium a non-exclusive, royalty-free, worldwide license during the Term to access and use the Licensee Data for the purpose of delivering the Services, which may include the aggregation of such data in an anonymized manner for benchmarking and other purposes.

Symbium may not utilize aggregated data derived from Licensee Data unless such data has been de-identified or anonymized (see “anonymization”, ISO 29100:2024, Section 3.2) so that it does not reasonably identify, directly or indirectly, and cannot reasonably be used by Symbium to identify, any individual, and is considered anonymized date (see ISO 29100:2024, Section 3.3) consistent with applicable Law. Symbium’s right to use Symbium Data shall be governed by its own policies, including its Privacy Policy, available at https://symbium.com/privacy (“Privacy Policy”).

7.3. Symbium Integrations. Nothing shall prevent Symbium from developing and deploying Symbium Integrations, which Symbium may do at any time in its sole discretion.

Symbium Integrations shall not diminish or degrade the functionality of the Solutions in the applicable Order at any time.

7.4. License to Use Feedback. Licensee grants to Symbium an irrevocable, royaltyfree, worldwide license of unlimited duration to use, modify, and incorporate into the Services any feedback, suggestions, requests, or recommendations relating to the Services.

7.5. Usage Data. Licensee grants to Symbium an irrevocable, royalty-free, worldwide license of unlimited duration to use, modify, and incorporate into its own support offering,

SYMBIUM CONFIDENTIAL AND PROPRIETARY Page 6 of 18
v1.6-11082024
product development, operational plans, and sales or marketing materials, any anonymous usage data acquired from Licensee’s account and use of the Solutions provided any such usage data has been rendered anonymized data, as described in Section 7.2, above.

7.6. References to Licensee / Press Release. Upon execution of this Agreement, and with Licensee’s express prior, written consent, Symbium may make references to Licensee and Licensee’s URL and may use Licensee’s designated trademark and logo for the limited purpose of publishing it on Symbium’s current list of Licensees located on the Symbium Site.

Symbium may also respond to any inquiry regarding whether Licensee is a licensee and user of the Services. Additionally, upon execution of this Agreement, each Party may issue a press release reasonably acceptable to the other, announcing the Parties’ relationship under this Agreement.

8. FEES AND PAYMENTS

8.1. Fees. Symbium shall charge either Licensee or End-Users, as applicable, for the Services provided by Symbium hereunder as specified in the applicable Order.

8.2. Payment Methods. Symbium accepts payments for its Services from Licensee, if any, via check or electronic funds transfer and will cooperate, in good faith, to accommodate Licensee’s preference in either case. Payments for Transaction Services by End-Users shall be made by credit card.

8.3. Application of Fees for Transaction Services. Symbium’s Transaction Services fees shall be on a per-plan check basis, and not on a per permit basis. By way of example, automated compliance check Services performed on a solar permit project, energy storage project, and main electrical panel upgrade, each of which would have normally qualified for their own separate permits, would be subject to separate Symbium Service fees, even if those projects were submitted by the End-User to Licensee in a single, combined permit.

8.4. Payment Terms. All pricing and payments are and shall be in U.S. dollars.

8.4.1. Fees to Licensee. With respect to fees charged to Licensee, Licensee shall pay each invoice as stated in the Order or, if no due date is stated, within 30 days of receipt unless it has a bona fide dispute with respect to payment of such invoice or portion thereof. If there is a bona fide dispute regarding any invoice rendered or amount paid, the disputing Party shall notify the other by written notice thereof, and the Parties shall use their best efforts to resolve such dispute expeditiously. If an aggrieved Party notifies the other in writing of a disputed invoice or payment, and there is a good faith basis for such dispute, the time for paying the portion of the invoice in dispute shall be extended by a period of time equal to the time between receipt of such notice and the resolution of such dispute. Undisputed portions of any invoice shall be paid as stated above.

8.4.2. Fees to End-Users. Symbium’s fees to End-Users for Transaction Services shall be inclusive of Symbium’s Service fees (E.g., a per plan check fee) and payment processing fees. In the event that Symbium is also processing any Licensee fees (E.g. government fees) on behalf of Licensee, those fees shall also be charged to the End-User. Symbium’s most current Service fees to End-Users are published at https://symbium.com/pricing.

Symbium reserves the right to increase its Service fees to End-Users once each

SYMBIUM CONFIDENTIAL AND PROPRIETARY Page 7 of 18
v1.6-11082024
calendar year with at least 30 days advance public notice (I.e. on Symbium’s Site) and written notice to Licensee.

8.5. Payment Processing Fees. Fees charged to End-Users for Symbium’s Transaction Services are non-refundable. As between Symbium and Licensee, Symbium shall assume any credit card fees charged by Symbium’s third-party payment processors for Transaction Services that are processed on Symbium. As applicable, Symbium may pass through to End-Users any credit card processing fees charged by either of Symbium’s or Licensee’s payment processor (I.e., in cases where the Licensee charges $100 + $5 credit card processing fee for a total of $105, Symbium may pass through the $5 additional Licensee processing fee directly to the End-User.).

8.6. Taxes. Licensee shall be financially responsible for all sales or services taxes that are assessed on the provision of the Services to Licensee, excluding any withholding or export taxes or taxes based upon Symbium’s income. To the extent Symbium is required to collect such taxes under applicable Law, Symbium, to the extent legally or otherwise required, shall separately state the amount of tax due on its invoices to Licensee. Licensee and Symbium shall cooperate to segregate the fees into: (i) those for taxable Services and (ii) those for nontaxable Services. The Parties shall reasonably cooperate with each other to more accurately determine each Party’s tax liability and to minimize such liability, to the extent legally permissible. In addition, Symbium shall provide and make available to Licensee any information regarding the computation of any such taxes as reasonably requested by Licensee. Symbium shall not pay any taxes based on the Services that Licensee and Symbium disagree on as to whether a tax is due without affording Licensee a reasonable amount of time after being called upon by the taxing authority to pay such tax to dispute the payment of such tax, at Licensee’s expense, in the appropriate legal forum.

9. COOPERATIVE PROCUREMENT

9.1. Participating Entities. Licensee acknowledges that Symbium intends to make the Services available to other governmental entities through cooperative purchasing arrangements. Subject to applicable law and the terms of this Agreement, Symbium may extend the pricing, terms, and conditions of this Agreement to other eligible governmental entities ("Participating Entities"), including but not limited to: other municipalities, counties, cities, towns, and local governmental units; state agencies and departments; special districts and authorities; educational institutions including school districts, colleges, and universities; and other governmental or quasi-governmental entities as approved by Symbium.

Participating Entities may access the Services under this Agreement by executing a participation agreement or adoption agreement referencing this Master Licensing Agreement, agreeing to be bound by all terms and conditions of this Agreement, establishing their own account and payment arrangements directly with Symbium, and complying with any additional requirements specific to their jurisdiction. Each Participating Entity shall be independently responsible for its own payment obligations to Symbium, compliance with all Agreement terms, its own data, privacy, and security obligations, and any jurisdiction-specific legal or regulatory requirements, and Licensee shall have no liability for the obligations or actions of any Participating Entity. Symbium reserves the right to negotiate modifications or additional terms with Participating Entities to address specific legal, technical, or operational requirements, provided that such modifications shall not alter the pricing or core terms available to Licensee. The cooperative purchasing rights under this clause shall remain in

SYMBIUM CONFIDENTIAL AND PROPRIETARY Page 8 of 18
v1.6-11082024
effect for the duration of this Agreement, and termination of this Agreement shall not affect the rights of Participating Entities who have already executed their own agreements with Symbium. This cooperative purchasing arrangement is intended to comply with applicable intergovernmental cooperative purchasing laws, and each party shall ensure its participation complies with its respective procurement regulations and requirements.

10.CONFIDENTIALITY

10.1. Confidentiality. Except as set forth in Sections 10.2 and 10.3, as applicable, Each Party agrees to maintain the confidentiality of the other Party’s Confidential Information as defined herein. “Confidential Information” means all information concerning a Party’s business not generally known to the public, whether or not marked as confidential. By way of illustration only, Confidential Information may include trade secrets, know-how, inventions, contractual disclosures, techniques, processes, algorithms, software programs, schematics, software source documents, contracts, customer lists, financial information, sales and marketing plans, information and business plans and other proprietary information, whether or not such information is marked as confidential. For avoidance of doubt, all Licensee Data is Confidential Information which may be disclosed solely as necessary to provide the Services. Confidential Information shall not include, even if it is marked as such, information that: (i) is already known to the receiving Party at the time of disclosure, which knowledge the receiving Party shall have the burden of proving; (ii) is, or, through no act or failure to act of the receiving Party, becomes publicly known; (iii) is readily observable and / or duplicable by the public; (iv) is legally received by receiving Party from a third party without restriction on disclosure; (v) is independently developed by receiving Party without reference to the Confidential Information of the disclosing Party; or (vi) is approved for release by written authorization of the disclosing Party. In maintaining the confidentiality of the other Party’s Confidential Information, each Party shall use at least the same standard that Party uses for its own confidential information of similar type, and shall take necessary precautions not to disclose such information to any person except its officers, employees or subcontractors, who have a need to know in order to comply with the obligations of this Agreement. Each Party’s officers, employees, and subcontractors shall be bound by the terms of this Section or a similar written agreement with terms no less protective of either Party’s Confidential Information than this Agreement. Each Party acknowledges that any actual or threatened violation of this Section may cause irreparable, non-monetary injury to the disclosing Party, the extent of which may be difficult to ascertain, and therefore agrees that the disclosing Party shall be entitled to seek injunctive relief in addition to all other remedies available at law and/or in equity. Nothing in this Section shall prohibit Symbium from disseminating anonymized, aggregated information that contains no Confidential Information of Licensee.

10.2. Public Agency Exceptions and CPRA. This Section 10.2 shall apply to any Licensee that is a public agency subject to the disclosure requirements of the California Public Records Act (“CPRA”), subpoena, court order, or substantially similar requirements (the “Public Agency Exceptions”). Notwithstanding any other obligations set forth in Section 10, Licensee is not obligated to act in any way that is contrary to any requirements under the CPRA or Public Agency Exceptions. Symbium shall identify information that is protected under the CPRA or Public Agency Exceptions and shall clearly mark such information as “CONFIDENTIAL AND PROPRIETARY”, including identification of the specific lines containing such confidential and proprietary information subject to nondisclosure. In the

SYMBIUM CONFIDENTIAL AND PROPRIETARY Page 9 of 18
v1.6-11082024
event of a request for such information, Licensee will provide written notice to Symbium prior to such disclosure. For information that Symbium wishes to protect from public disclosure, Symbium must obtain a protective order, injunctive relief or other appropriate remedy from a court of law in Licensee’s County before the Licensee is required to respond to the CPRA request. If Symbium fails to obtain such remedy within the time the Licensee is required to respond to the CPRA or Public Agency Exceptions request, Licensee may disclose the requested information.

10.3. Cooperation. In the event of any unauthorized use or disclosure or loss of any Confidential Information of the disclosing Party, the receiving Party shall promptly, at its own expense: (i) notify the disclosing Party in writing; (ii) take such actions as may be necessary or reasonably requested by the disclosing Party to minimize the violation or the damage resulting therefrom; and (iii) cooperate in all reasonable respects with the disclosing Party to minimize the violation and any damage resulting therefrom.

10.4. Limitation. Notwithstanding the provisions of this Section, Symbium may disclose Licensee’s Confidential Information, which includes personally identifying information and End-user activity: (i) in accordance with a judicial or other governmental subpoena, warrant or order; provided that Symbium shall comply with any applicable protective order or equivalent and, unless prohibited by law, Symbium will employ commercially reasonable efforts to provide Licensee with prior written notice, so that Licensee has an opportunity to intervene at its own expense and to protect the confidentiality of its information; (ii) to law enforcement officials and regulators if it reasonably suspects unlawful activity; and (iii) to other Parties that are identified by Licensee for that purpose.

10.5. Data Security. Without limiting Symbium’s obligation of confidentiality (“Confidentiality Obligation”) as further described herein, Symbium shall be responsible for establishing and maintaining a data privacy (“Data Privacy”) and information security (“Data Privacy and Information Security”) program, including physical, technical, administrative, and organizational safeguards designed to protect Licensee Data against unauthorized access, use, disclosure, alteration, or destruction, consistent with generally accepted industry standards for similarly situated cloud-based SaaS providers.. Licensee Data shall be encrypted in transit using industry-standard encryption protocols and encrypted at rest using commercially reasonable industry-standard encryption .In no case shall the safeguards of Symbium’s data privacy and information security (“Information Security”) program used to protect Licensee Data be less stringent than the safeguards used by Symbium for its own data.

To the extent that Symbium directly stores, processes, or transmits cardholder data subject to PCI-DCC, Symbium shall comply with the PCI-DSS requirements applicable to Symbium’s role and agrees and warrants that it is responsible for the security of “cardholder data” that Symbium possesses, stores, processes or transmits on behalf of the Licensee in Symbium’s role, and for any impact on the security of Licensee’s cardholder data environment adversely affected by any failure of Symbium to maintain compliance with provisions of the PCI-DSS applicable to the Symbium. Symbium may utilize third-party payment processors that maintain applicable PCI-DSS compliance.

Cloud infrastructure used to store Licensee Data shall be provided through Amazon Web

SYMBIUM CONFIDENTIAL AND PROPRIETARY Page 10 of 18
v1.6-11082024
Services, Microsoft Azure, or another provider maintaining substantially equivalent industrystandard security certifications.

11.REPRESENTATIONS AND WARRANTIES

11.1. Power and Authorization. Each Party hereby represents, warrants, and covenants to the other Party that (i) it is duly organized, validly existing and in good standing under the Laws of the state of its domicile and is in good standing in each other jurisdiction in which such qualification is required by Law; (ii) it has power and authority to transact the business it transacts and proposes to transact and to execute and deliver this Agreement and to perform the obligations under this Agreement, and (iii) its entry into this Agreement does not violate or constitute a breach of any agreement to which it is a Party or otherwise bound.

11.2. Compliance with Law. Each Party hereby represents, warrants, and covenants to the other Party that in performing its obligations and exercising its rights under this Agreement, it will comply (and shall require all of its personnel providing Services hereunder to comply) with all applicable Laws.

11.3. By Licensee. Licensee hereby represents, warrants, and covenants to Symbium that: (i) it has obtained all the appropriate consents required by law to ensure that Licensee and Symbium have the right to use the Licensee Data in association with the Services and, if applicable, as described in Symbium’s Privacy Policy; and (ii) it will not use the Service to collect, upload, retrieve, transmit, send, and/or store any sensitive personally identifiable information in violation of any applicable laws. Symbium reserves the right to delete any Licensee Data that is in violation of any terms in this Agreement or of any applicable Laws.

11.4. Disclaimer of Additional Warranties. THE SERVICES ARE PROVIDED ON AN “AS IS” AND “AS AVAILABLE” BASIS AND, UNLESS OTHERWISE EXPRESSLY SET

FORTH IN THIS AGREEMENT, SYMBIUM EXPRESSLY DISCLAIMS, ALL WARRANTIES,

EXPRESS OR IMPLIED, INCLUDING ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. SYMBIUM MAKES NO REPRESENTATIONS OR WARRANTIES ABOUT FUTURE PRODUCT FEATURES OR FUNCTIONALITY.

12.INDEMNITIES

12.1. General Indemnities. Each Party (“Indemnifying Party”) shall defend, indemnify and hold the other Party (“Indemnified Party”) and its Affiliates and their respective officers, directors, employees, agents, contractors, successors, and assigns harmless from and against any and all damages, losses, fines, penalties, costs, and other amounts (including reasonable attorney’s fees and expenses) (collectively, “Losses”) arising from or in connection with any actual judicial causes of actions by third parties (each a “Claim”) to the extent such Claim is based on or arises from or relates to (i) any breach or default of any provision of this Agreement by the Indemnifying Party; or (ii) negligent or intentional acts or omissions caused by the Indemnifying Party or its Affiliates and their respective officers, directors, employees, agents, contractors, successors and assigns. Further, Licensee shall defend, indemnify, and hold Symbium harmless from any Losses arising from or in connection with any Claims to the extent that such Claim is based on or arises from or relates to Licensee’s misappropriation or misuse of any Licensee Data or any of Licensee’s obligations to third parties relating to such Licensee Data.

SYMBIUM CONFIDENTIAL AND PROPRIETARY Page 11 of 18
v1.6-11082024
Symbium agrees to indemnify (“Indemnify”), defend, and hold harmless Licensee, its elected officials, officers, employees, agents, and volunteers (“Indemnitee”) from and against any and all Claims (“Claims”), including reasonable attorneys’ fees, costs, and expenses incidental thereto, which may be suffered by, incurred by, accrued against, charged to, or recoverable from any Indemnitee, by reason of any Claim arising out of or relating to the Services allegedly or actually infringing or misappropriating any United States or foreign patent, copyright, trade secret, trademark, or other proprietary right. In the event that Symbium is enjoined from providing the Services and such injunction is not dissolved within thirty (30) calendar days, or in the event that Licensee is adjudged, in any final order of a court of competent jurisdiction from which no appeal is taken, to have infringed upon or misappropriated any patent, copyright, trade secret, trademark, or other proprietary right in the access or use of the Services, then Symbium shall, at its expense: (a) obtain for Licensee the right to continue using such Services; (b) replace or modify such Services so that they do not infringe upon or misappropriate such proprietary right and is free to be used by Licensee; or, (c) in the event that Symbium is unable or determines, in its reasonable judgment, that it is commercially unreasonable to do either of the aforementioned, Symbium shall reimburse to Licensee any prepaid fees and the full cost associated with any transition services.

12.2. Indemnification Procedure. Each Indemnified Party shall provide the Indemnifying Party with prompt written Notice of any Claim for which the Indemnified Party is seeking or may seek indemnification hereunder (provided that the failure of the Indemnified Party to promptly notify the indemnifying Party hereunder shall not relieve the Indemnifying Party of any liability with respect to the Claim, except to the extent the Indemnifying Party demonstrates that the defense of the Claim is prejudiced by such failure). The Indemnified Party shall provide reasonable cooperation (at the Indemnifying Party’s expense) and retain full authority to defend or settle the Claim. The Indemnifying Party shall keep the Indemnified Party fully informed concerning the status of any litigation, negotiations or settlements of any such Claim. The Indemnified Party shall be entitled, at its own expense, to participate in any such litigation, negotiations and settlements with counsel of its own choosing. The Indemnifying Party shall not have the right to settle any Claim if such settlement arises from or is part of any criminal action or proceeding, or contains a stipulation to, or an admission or acknowledgement of, any wrongdoing (whether in tort or otherwise) on the part of the Indemnified Party without the prior written consent of such Indemnified Party.

13.LIMITATION OF LIABILITY

13.1. THE LIABILITY OF SYMBIUM AND LICENSEE TO EACH OTHER FOR ANY

AND ALL CAUSE(S) OF ACTION, REGARDLESS OF THE FORM OF ACTION (INCLUDING CONTRACT, TORT, NEGLIGENCE OR ANY OTHER), ARISING OUT OF OR

RESULTING FROM THE PERFORMANCE OR BREACH OF THIS AGREEMENT WILL IN

NO EVENT EXCEED THE AVERAGE MONTHLY FEES CONVERTED TO AN ANNUALIZED BASIS. LICENSEE ACKNOWLEDGES THAT THE ESSENTIAL PURPOSE OF THIS SECTION 13.1 IS TO ALLOCATE THE RISKS UNDER THIS AGREEMENT

BETWEEN THE PARTIES AND LIMIT POTENTIAL LIABILITY GIVEN THE FEES, WHICH

WOULD HAVE BEEN SUBSTANTIALLY HIGHER IF SYMBIUM WERE TO ASSUME ANY

SYMBIUM CONFIDENTIAL AND PROPRIETARY Page 12 of 18
v1.6-11082024
FURTHER LIABILITY OTHER THAN AS SET FORTH HEREIN. SYMBIUM HAS RELIED

ON THESE LIMITATIONS IN DETERMINING WHETHER TO PROVIDE LICENSEE WITH

THE RIGHTS TO ACCESS AND USE THE SERVICES PURSUANT TO THIS AGREEMENT.

13.2. NEITHER PARTY SHALL BE LIABLE TO THE OTHER PARTY OR TO ANY

THIRD PARTY FOR ANY SPECIAL, INDIRECT, INCIDENTAL, PUNITIVE,

CONSEQUENTIAL DAMAGES, OR DAMAGES FROM LOST PROFITS, LOST USE, OR

ANY OTHER DAMAGES OF ANY KIND WHATSOEVER (INCLUDING, WITHOUT

LIMITATION, ATTORNEYS' FEES) IN ANY WAY DUE TO, RESULTING FROM, OR

ARISING IN CONNECTION WITH THIS AGREEMENT OR THE USE OF OR INABILITY TO

USE THE SERVICES, EVEN IF THE PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

13.3. NOTWITHSTANDING THE FOREGOING, SECTION 13.1 AND SECTION 13.2 WILL NOT APPLY TO: (I) CLAIMS FOR GROSS NEGLIGENCE, WILLFUL MISCONDUCT, FRAUD, OR CRIMINAL ACTS OR OMISSIONS; (II) BREACH OF CONFIDENTIALITY OR INTELLECTUAL PROPERTY; (III) ANY THIRD PARTY CLAIMS SUBJECT TO THE INDEMNIFICATION PROVISIONS OF THIS AGREEMENT; OR (IV) THE BREACH BY

EITHER PARTY OF THEIR REPRESENTATIONS AND WARRANTIES SET FORTH IN SECTION 11.

14.COOPERATION

14.1. Cooperation. Each Party shall inform the other Party of any legal claims, demands or complaints brought: (i) by a third party relating to the Services or products provided by Symbium to Licensee under this Agreement; or (ii) to any regulatory body relating to this Agreement or anything acquired hereunder. The Parties shall cooperate with each other with respect to the resolution of such complaints. For the avoidance of doubt, the Party against whom the complaint was made shall control the response to any regulatory body, if any, with respect to any such complaint.

15.TERM AND TERMINATION

15.1. Term. The initial term of this Agreement shall be as set forth in the applicable Order (“Initial Term”) and shall thereafter be automatically renewed by the Parties for up to three (3) additional one (1) year periods (“Subsequent Term”) unless either Party provides the other Party with at least thirty (30) days prior written notice of termination or intention not to renew prior to the commencement of the next annual period. The Initial Term and Subsequent Term may collectively be referred to as the “Term”. Following notice of a Service fee increase, Licensee may elect not to renew the Agreement at the end of the then-current Term by providing written notice in accordance with Section 15.1.

15.2. Termination for Breach. Either Party may terminate this Agreement upon written notice to the other Party if such other Party commits a material breach of this Agreement and does not cure such breach within fifteen (15) days following its receipt of notice thereof from the terminating Party. No refunds shall be issued to Licensee in the event of termination under this Section 15.2 by Symbium for an uncured material breach by Licensee. Symbium shall issue a prorated refund of prepaid but unused fees to Licensee in the event that Licensee terminates this Agreement under this Section 15.2 for an uncured material breach

SYMBIUM CONFIDENTIAL AND PROPRIETARY Page 13 of 18
v1.6-11082024
by Symbium. “Material breaches” include: (i) failure by Symbium to deliver the Services as agreed under this Agreement; (ii) any breach of Section 7 (Proprietary Information); (iii) any failure by Licensee to pay fees when due unless Symbium is then in breach; (iii) or any breaches by either Party of Sections 3 (License), 10 (Confidentiality), 11 (Representations and Warranties), 12 (Indemnities), or 14 (Cooperation). Any termination of this Agreement will automatically terminate any incorporated Orders.

15.3. Non-Appropriation, Symbium understands and agrees that, as a California municipal corporation, Licensee is subject to the California Debt Limitation rule which prohibits cities from incurring debt beyond their current fiscal year. Therefore, if the Initial Term of this Agreement exceeds one (1) year, then during any fiscal year of Licensee following the first year of the initial term hereof, Licensee may terminate this Agreement without penalty in the event its governing body fails to appropriate sufficient funding to pay all amounts otherwise due hereunder for the following fiscal year. In the event of such nonappropriation, Licensee shall provide Symbium not less than thirty (30) days’ prior, written notice of termination and shall pay any amounts then due and owing for the period prior to the date of termination.

15.4. Suspension of Services. Any unauthorized access, use of passwords or Services, or other abuse or impermissible activity on Symbium’s Site or in connection with Symbium’s Services may result in immediate suspension of access to certain Solutions or termination of this Agreement with no refund and without limitation of any other available legal remedies. Symbium may suspend Licensee’s access to any Services until all overdue payments are paid in full. Delinquent invoices are subject to interest of one percent (1.0%) per month on any outstanding balance, or the maximum permitted by law, whichever is less, plus all expenses of collection. Licensee will continue to be charged for the remainder of the term for any delinquent accounts. Licensee acknowledges and agrees that, unless otherwise required in this Agreement, Symbium has no obligation to retain any data on behalf of Licensee and that such data, if any, may be irretrievably deleted upon termination of this Agreement. Notwithstanding the foregoing, upon expiration or termination of this Agreement for other than Licensee’s uncured breach, Symbium will make Licensee Data available for downloading by Licensee at no additional cost, for not less than thirty (30) days following such expiration or termination. Thereafter, Symbium shall delete remaining Licensee Data from its active systems in accordance with its standard data-retention practices; provided that archival or backup copies maintained in the ordinary course of business or as required by applicable law may be retained until deleted pursuant to Symbium's normal retention schedules and shall remain subject to the confidentiality and security obligations of this Agreement.

15.5. Remedies Not Limiting. The remedies provided in this Section 15 are in no way limiting of one another or of any other rights and remedies granted to either Party under this Agreement. Symbium may choose to, but is not required to, place Licensee’s account on suspension in lieu of termination where termination is permitted under the terms of this Agreement or take other appropriate action.

16.MISCELLANEOUS

16.1. Notices. Any demand, notice, or other communication required or permitted hereunder shall be effective if in writing and either sent by trackable courier or email to the

SYMBIUM CONFIDENTIAL AND PROPRIETARY Page 14 of 18
v1.6-11082024
recipients listed in the Order. Notices by courier shall be effective upon proof of delivery by either Party. Email notices shall be effective upon confirmation of receipt by the receiving Party. Either Party may change its notice address by providing the other Party with notice of the change in the same manner required in this Section 16.1.

16.2. Assignment; Binding Effect. Neither Party shall assign or transfer this Agreement nor delegate any of its rights or obligations hereunder without the prior written consent of the other Party, which consent shall not be unreasonably withheld. Notwithstanding the foregoing, upon written notice to Licensee, Symbium may assign this Agreement to the surviving entity in a merger or consolidation in which it participates or to a purchaser of all or substantially all of its assets. Any assignment, transfer or delegation of rights or obligations hereunder in contravention of this Section shall be null and void. This Agreement shall be binding upon and shall inure to the benefit of and be enforceable by the Parties to this Agreement and their respective successors and permitted assigns.

16.3. Dispute Resolution; Equitable Relief. The Parties agree that, in the event of a dispute or alleged breach, they shall first work together in good faith to resolve the matter internally through negotiations and, if necessary, by escalating it to higher levels of management. The foregoing shall not apply to, and shall not prevent a Party from seeking immediate relief in the event of, disputes involving the confidentiality or data protection provisions of this Agreement or infringement of intellectual property rights (in which case either Party shall be free to seek available remedies in a court of competent jurisdiction in accordance with the Governing Law Section of this Agreement).

16.4. Entire Agreement; Amendment. This Agreement sets forth the entire understanding between the Parties with respect to the subject matter hereof. This Agreement supersedes all prior or contemporaneous representations, discussion, negotiations, letters, proposals agreements and understandings between the Parties hereto with respect to the subject matter hereof, whether written or oral. This Agreement may be amended, modified or supplemented only in a writing duly executed by an authorized representative of each of Licensee and Symbium.

16.5. Governing Law. This Agreement shall be governed by and interpreted in accordance with the laws of the State of California, without giving effect to its conflict of laws provisions. For any disputes that are not resolved by way of good faith negotiations and settlement, the Parties hereby consent to the exclusive venue and jurisdiction for actions concerning or relating to this Agreement in the federal or state courts of Los Angeles County, California.

16.6. Headings. The section headings in this Agreement are for reference and convenience only and do not explain, modify, interpret, or expand the provisions of this Agreement.

16.7. Independent Contractors. In making and performing under this Agreement, the Parties are acting and shall act as independent contractors and not that of master and servant or partnership. Neither Party is, nor will be deemed to be, an agent, legal representative, joint venture, or partner of the other Party for any purpose. Neither Party shall have any authority to act for or to bind the other Party in any respect, nor shall either Party hold itself out as having such authority. Each Party agrees to assume complete responsibility for its own employees with regard to federal or state employer’s liability, worker’s compensation,

SYMBIUM CONFIDENTIAL AND PROPRIETARY Page 15 of 18
v1.6-11082024
social security, unemployment insurance, and Occupational Safety and Health Administration requirements, and other laws.

16.8. Severability. If any of the provisions of this Agreement are declared to be invalid or unenforceable by a court of competent jurisdiction, such provisions shall be ineffective to the extent of such invalidity or unenforceability while the other provisions hereof shall remain in full force and effect.

16.9. Waiver. No term or provision of this Agreement shall be deemed waived and no breach excused, unless such waiver or consent is in writing and signed on behalf of the Party against whom it is asserted. Any consent by any Party to, or waiver of, a breach of the other, whether express or implied, shall not constitute a consent to, waiver of, or excuse for any continuing, different, or subsequent breach of this Agreement by such Party.

16.10. Survival. The provisions of this Agreement, which by their nature survive expiration or termination of this Agreement, shall survive, including, but not limited to the following Sections: 7 (Proprietary Rights), 10 (Confidentiality), 11 (Representations and Warranties), 12 (Indemnities), and 13 (Limitation of Liability).

16.11. Controlling Document. Notwithstanding any inconsistent or additional terms and conditions which may be contained in a purchase order, invoice, voucher or other similar document issued by either Party, such document shall be for issuing Party’s internal purposes only and the terms and conditions of this Agreement shall prevail. Therefore, even if such document is acknowledged or accepted by the receiving Party and regardless of any statement to the contrary which may be contained therein, the inconsistent or additional terms and conditions of such purchase order, invoice, voucher or other similar document shall have no force or effect on this Agreement.

16.12. Interpretation; Construction. Unless the context of this Agreement clearly requires otherwise, (i) references to the plural include the singular, the singular the plural, the part the whole, (ii) references to any gender include all genders, (iii) “or” has the inclusive meaning frequently identified with the phrase “and/or,” (iv) “including” has the inclusive meaning frequently identified with the phrase “but not limited to,” and (v) references to “hereunder” or “herein” relate to this Agreement. The Parties agree that this Agreement is the result of careful negotiations between sophisticated Parties and thus any principle of construction or rule of law that provides that an agreement shall be construed against the drafter of the agreement in the event of any inconsistency or ambiguity in such agreement shall not apply to the terms and conditions of this Agreement.

16.13. Signature/Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and both of which, taken together, shall constitute one agreement binding on both Parties. A facsimile signature or electronic signature (or esignature) shall have the force and effect of an original signature, and in the absence of an original signature, shall constitute the original signature.

THE PARTIES ACKNOWLEDGE THAT THEY HAVE READ THE AGREEMENT,

UNDERSTAND IT AND AGREE TO BE BOUND BY ITS TERMS, AND THE PERSON SIGNING ON BEHALF OF EACH HAS BEEN AUTHORIZED TO DO SO. THE PARTIES

SYMBIUM CONFIDENTIAL AND PROPRIETARY Page 16 of 18
v1.6-11082024

FURTHER AGREE THAT THIS AGREEMENT IS THE COMPLETE AND EXCLUSIVE STATEMENT OF THE AGREEMENT BETWEEN THE PARTIES.

SYMBIUM CORP. CITY OF COVINA
By: By:

Name: Name:

Title: Title:

Email: Email:

Date: Date:

SYMBIUM CONFIDENTIAL AND PROPRIETARY Page 17 of 18
v1.6-11082024
EXHIBIT A-1 – ORDER
This Order, once executed, is governed by the Symbium Master Licensing Agreement between Symbium Corp. (“Symbium”) and the City of Covina (“Licensee”) (the “Agreement”).

All fees set forth herein are due pursuant to the terms of the Agreement. All capitalized terms used but not defined herein will have the meaning assigned to them in the Agreement. This Order shall control in the event of any conflict between this Order and the Agreement.

Prepared For:

City of Covina
Order No.:

COVINA-001
Make Payment to:

Symbium Corp.

City of Covina
Robert Fisher, Chief Building
Official
Building and Safety Division
125 E. College Street
Covina, CA 91723
[email protected]
Initial Term:
5 years
Symbium Corp.
912 Cole St., #375
San Francisco, CA 94117
[email protected]
Payment Frequency:

N/A
SaaS Solution / Service Description Billing
Symbium’s SB379-
compliant Service for PV
and ESS
● Web-based public-facing automated
compliance checks for solar energy
systems as required by SB379
● Symbium Service fee per plan check
(per project or revision), charged to
applicants at point of sale.
$0
Symbium Express Permits
● Web-based public-facing automated
compliance checks for additional
permits, as requested by Licensee.
● Symbium Service fee per plan check
(per project or revision), charged to
applicants at point of sale.
$0
Included Integrations Read-write integrations into existing permitting workflows and state & local
business licensing registries, given
available APIs.
$0
Ongoing Support and
Maintenance
Quarterly updates $0
Total $0
Additional Terms and Conditions:

SYMBIUM CONFIDENTIAL AND PROPRIETARY Page 18 of 18
v1.6-11082024

1. Unless noted otherwise, the pricing above includes initial implementation and training to ensure proper use and shall be invoiced upon execution of the Agreement.

2. Symbium shall be the exclusive provider of the Services and for any online submissions of any mutually agreed-upon permit and other application types for Licensee during the Term.

3. Any additional Solutions or Services requested by Licensee that exceed the scope of this Order shall be subject to a separate signed Order between the Parties.

4. Support is available by email: [email protected].

ACCEPTED AND AGREED BY:

Symbium Corp. City of Covina
BY: DATE: BY: DATE:

NAME: Leila Banijamali NAME:

TITLE: CEO TITLE:

EMAIL: [email protected] EMAIL:

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 6
Meeting: October 20, 2026
Title: Adoption of Ordinance 26-05
Presented by: Brian K. Lee, AICP, Director of Community Development Recommendation: That the City Council adopt Ordinance 26-05, entitled “Amending Title 17 (Zoning) of the Covina Municipal Code by Replacing it in its Entirety and Adopting the Zoning Code Update as a New Title 17 (Zoning) of the Covina Municipal Code, and Making a Determination of Exemption Under the California Environmental Quality Act (“CEQA”)”.

EXECUTIVE SUMMARY:

Ordinance 26-05 (Attachment A) was approved at introduction by a 5-0 vote of the City Council at the September 15, 2026, City Council Meeting.

DISCUSSION:

It is recommended that City Council adopt on second reading Ordinance 26-05, entitled “Amending Title 17 (Zoning) of the Covina Municipal Code by Replacing it in its Entirety and Adopting the Zoning Code Update as a New Title 17 (Zoning) of the Covina Municipal Code, and Making a Determination of Exemption Under the California Environmental Quality Act (“CEQA”)”.

FISCAL IMPACT:

There is no fiscal impact for a second reading and adoption of an ordinance.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

ATTACHMENT A
ORDINANCE 26-05

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, AMENDING TITLE 17 (ZONING) OF THE COVINA

MUNICIPAL CODE BY REPLACING IT IN ITS ENTIRETY AND
ADOPTING THE ZONING CODE UPDATE AS A NEW TITLE 17
(ZONING) OF THE COVINA MUNICIPAL CODE, AND MAKING A

DETERMINATION OF EXEMPTION UNDER THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (“CEQA”)
WHEREAS, California Constitution Article XI, Section 7, enables the City of Covina (“the City”) to enact local planning and land use regulations. The authority to adopt and enforce zoning regulations is an exercise of the City’s police power to protect the public health, safety, and welfare. The City is responsible for adopting and implementing land use regulations within its boundaries; and
WHEREAS, the City's Zoning Code (Title 17 of the Municipal Code) has not been comprehensively reviewed and updated since 1964. On October 22, 2024, the Planning Commission received a staff report proposing to update and modernize the Zoning Code.

By motion, the Planning Commission initiated the proceedings; and WHEREAS, to accomplish the zoning code modernization administrative update project, Staff has prepared General Plan Amendment (GPA) 26-1, this Zoning Code Amendment (ZCA) 26-3, Zone Change (ZCH) 26-1; and
WHEREAS, the Zoning Code Amendment (ZCA) 26-3 implements the following administrative improvements:
(a) Comply with California State Law requirements for specific land uses, including housing, parking requirements, and Water-Efficient Landscape (Model Water-Efficient Landscape Ordinance) regulations; and (b) Modernize the land use administrative procedures and cover land use entitlements, permits, and planning applications, clearly outlining the responsibilities of city officials, public notice requirements, permit review, approval processes, and appeal procedures. Previously, these elements were dispersed throughout various chapters and sections, and it is necessary to consolidate and update them for clarity; and
(c) Simplify development processes and land use regulations by modernizing and updating the regulations, removing redundancies, clarifying language, eliminating obsolete provisions, and revising land use definitions; and (d) Reorganize the Zoning Code into a modern, streamlined format to improve readability and navigation and eliminate internal inconsistencies and errors; and

Ordinance 26-05 Page 2 of 5
(e) Implement the City’s General Plan by updating the Zoning Code as directed by the General Plan Goals and Policies, and the Programs/Implementation Measures (General Plan Land Use Element (V) Programs/Implementation, A1); and
WHEREAS, Zoning Code Amendment (ZCA) 26-3 additionally updates and modernizes the Code, by:
(a) Replace and rename the following zones:

1. C-P Commercial, Administrative, and Professional Office Zone and (PCD), C-2 Commercial Zone (Neighborhood Shopping Center), and TC-P Town Center Medical and Professional Office Zone to Neighborhood Commercial Office Zone (NCO) (PCD).

2. TC-C Town Center Commercial Zone, C-3 Commercial Zone (Central Business), C-3A Commercial Zone (Regional or Community Shopping Center) (PCD) to Community Commercial (CC) (PCD).

3. C-4 Commercial Zone (Highway), and C-5 Commercial Zone (Specified Highway) to Regional Commercial (RC).

4. M-1 Light Manufacturing to Industrial (I)
(b) Eliminate the following zones: A-1 Agriculture, A-2 Agriculture, and R-R Recreation Residential; and
WHEREAS, Government Code Section 65860 mandates all cities, including Covina, ensure that zoning districts are consistent with their General Plan including land use designations. The proposed Zoning Code Amendment (ZCA) 26-3 and Zone Change (ZCH) 26-1 would be consistent with and implement the General Plan; and WHEREAS, the Planning Commission held six combined study sessions and community meetings on May 13, June 10, July 22, and December 9, 2025; February 24, 2026; and March 10, 2026, and reviewed the proposed 14 chapters of the Draft Zoning Code; and
WHEREAS, in addition to the Planning Commission study sessions, the City’s website has provided information on the Zoning Code update and modernization, including an overview and an FAQ flyer, since January 2025. The City posted the draft chapters and notices of study sessions on its website as they became available. The City sent notices to regional agencies, including Los Angeles County Regional Planning, Los Angeles County Park and Recreation Department, surrounding cities, school districts, Covina Chamber of Commerce, and the Native American Tribe, Gabrieleno Mission Band of Indians Kizh Nation; and
WHEREAS, on July 21, 2026, the City Council held a study session on the draft Zoning Code; after receiving the report and receiving no public comments, it directed staff to proceed with the public hearing process; and
WHEREAS, on August 25, 2026, the Planning Commission held a public hearing on the proposed zoning ordinance in accordance with Government Code Section 65854,

Ordinance 26-05 Page 3 of 5
at which the oral and written evidence, along with written recommendations from the Planning Division, were presented to the Planning Commission. After considering the entire record of information received at the public hearing and giving due consideration to the proposed Zoning Code Amendment (ZCA) 26-3, the Planning Commission closed the public hearing on that same date and adopted Resolution 2026-022 PC, by a 5-0-1 vote, recommending that the City Council approve the proposed Zoning Code Amendment (ZCA) 26-3 and adopt this proposed Ordinance; and WHEREAS, Government Code Section 65856 provides that the City Council shall hold a public hearing on Zoning Code amendment upon receipt of the recommendation of the Planning Commission; and
WHEREAS, on September 15, 2026, the City Council of the City of Covina held a duly noticed public hearing, as prescribed by law, to consider the proposed Zoning Code Amendment (ZCA) 26-3 and any comments received prior to or at the public hearing; at which time staff presented its report, and interested persons had an opportunity to testify, and did so, either in support or in opposition to the proposed Zoning Code Amendment (ZCA) 26-3. Following consideration of the entire record of information received at the public hearing and due consideration of the proposed Zoning Code Amendment (ZCA) 26-3, the City Council closed the public hearing on that same date; and WHEREAS, all legal prerequisites prior to the adoption of this Ordinance have occurred.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Recitals. The foregoing recitals are true and correct and are incorporated herein and made an operative part of this Ordinance.

SECTION 2. Findings for Approval of Zoning Code Amendment (ZCA) 26-3.

Based on the evidence in the record, the City Council finds that the proposed Zoning Code Amendment (ZCA) 26-3 complies with State law, is consistent with the General Plan, including the goals, policies, and Program/Implementation Measures of the General Plan Land Use Element, and would not be detrimental to the public interest, health, safety, convenience, or welfare of the City. The adoption of Zoning Code Amendment (ZCA) 26- 3, would be consistent with and in furtherance of General Plan goals and policies, including, but not limited to, the following:
a. Land Use Element Goal: A physical environment that provides for the housing, employment, business, service, recreational, social, educational, cultural, and entertainment needs of and maintains and enhances a high quality of life for its residents. General Plan Land Use Element Goal. b. General Land Use Policy 6: Facilitate, through Zoning provisions and applicable procedures, infill development, development of now-underutilized or vacant parcels, and, where necessary, redevelopment of deteriorating properties, particularly for housing creation and rehabilitation and economic

Ordinance 26-05 Page 4 of 5
development purposes. General Plan Land Use Element Objective and Policy C 6.

SECTION 3. California Environmental Quality Act Findings. The City Council has independently reviewed and considered the requirements of the California Environmental Quality Act (“CEQA”) and finds and determines that the adoption of this Ordinance is exempt pursuant to CEQA Guidelines Section 15061(b)(3). The City Council further determines that the proposed Zoning Code Amendment (ZCA) 26-3 is an administrative update to the General Plan and Zoning Code to ensure consistency as required by State Law. The proposed Zoning Code Amendment reorganizes and consolidates chapters, eliminates obsolete regulations, and updates existing regulations to reflect current best practices, industry standards, and recent State mandates. ZCA 26-3 proposes to consolidate 8 commercial zones into one chapter and replaces them with 3 new commercial zones that match the existing permitted and conditionally permitted uses. The 3 replacement commercial zones are: Neighborhood Commercial Office Zone (NCO) (PCD); Community Commercial (CC) (PCD); and Regional Commercial (RC). Also, ZCA 26-3 proposes renaming the M-1 Light Manufacturing zone to Industrial (I) and modernizing land-use categories. The replacement of the like-for-like commercial and industrial zones does not approve any new land uses. All the commercially zoned or industrially zoned land is currently developed, and there is no new physical development associated with this proposed Zoning Code Amendment. The proposed Zoning Code Amendment does not approve new land uses or new physical developments, and it is not associated with any specific development projects. Therefore, the City Council finds that it can be seen with certainty that the activity in question will not have a significant effect on the environment.

SECTION 4. The City Council hereby repeals Title 17 of the Covina Municipal Code (Zoning) in its entirety.

SECTION 5. The City Council hereby adopts the Zoning Code Update, Zoning Code Amendment (ZCA) 26-3, in its entirety, attached herein as Exhibit A, which is incorporated herein by this reference, entitled Title 17 of the Covina Municipal Code (Zoning).

SECTION 6. Severability. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unenforceable by a court of competent jurisdiction, the remaining portions of this Ordinance shall nonetheless remain in full force and effect. The City Council hereby declares that it would have adopted each section, subsection, sentence, clause, phrase, or portion of this Ordinance, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions of this Ordinance be declared invalid or unenforceable.

SECTION 7. Savings Clause. Neither the adoption of this Ordinance nor the repeal or amendment by this Ordinance of any ordinance or part or portion of any ordinance previously in effect in the City or within the territory comprising the City, shall in any manner affect the prosecution for the violation of any ordinance, which violation was committed prior to the effective date of this Ordinance, nor be construed as a waiver of any license, fee or penalty or the penal provisions applicable to any violation of such ordinances.

Ordinance 26-05 Page 5 of 5
SECTION 8. Effective Date. This Ordinance shall become effective within thirty (30) days after its adoption.

SECTION 9. Certification. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause this Ordinance to be published within 15 days after its passage, in accordance with Section 36933 of the Government Code.

PASSED, APPROVED and ADOPTED this __ day of ________, 2026.

City Council of Covina, California
BY:

HECTOR DELGADO, Mayor
ATTEST:
____________
FABIAN VELEZ, Chief Deputy City Clerk
APPROVED AS TO FORM:
__________________
KEVIN G. ENNIS, City Attorney

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Ordinance 26-05 was introduced for first reading at a regular meeting on the __ day of _____, 2026. Thereafter, said Ordinance was duly approved and adopted at a regular meeting of said City Council on the __ day of ______, 2026, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
______________________________________
FABIAN VELEZ, Chief Deputy City Clerk

Exhibit A
Title 17 of the Covina Municipal Code (Zoning).

Zoning Code
C.M.C Title 17 (2026)
Adopted Date: October 6, 2026
Ordinance No. 26-05
Effective Date: November 5, 2026

Public Meeting and Hearing Dates
Planning Commission Study Sessions and Community Workshops May 13, 2025
City Council Study Session
Planning Commission Public Hearing
City Council Public Hearing (First Reading)
City Council Adoption (Second Reading and Adoption of Ordinance) December 9, 2025 February 24, 2026 March 10, 2026
July 21, 2026
June 10, 2025 July 22, 2025
August 25, 2026
September 15, 2026
October 6, 2026

1 Title 17 ZONING
Table of Contents

17.02 General Provisions and Administration

17.02.010 Title and Relationship to General Plan

17.02.020 Purpose and Intent

17.02.030 Severability

17.02.040 Administrative Responsibility/Authorities

17.02.050 Rules and Interpretations

17.02.060 General Application, Review Process, and Procedures

17.02.070 Public Hearing and Noticing Requirements

17.02.080 Approval Authority

17.02.090 Appeals

17.02.100 Designation of Zones, Sphere of Influence, and Zone Boundaries

17.02.110 Zoning Map

17.02.120 Compliance and Penalties

17.04 Land Use Entitlements, Permits and Planning Applications

17.04.010 Land Use, Zoning Map and Text Amendments

17.04.020 Administrative Use Permits

17.04.030 Conditional Use Permits

17.04.040 Site Plan Review

17.04.050 Variances and Minor Deviations

17.04.060 Existing Lots

17.04.070 Use Determination

17.04.080 Nonconforming Structures, Uses and Parcels

17.06 Single-Family Residential Zones

17.06.010 Purpose and Intent

17.06.020 Classification of Zones and Density

17.06.030 Permitted Uses and Conditionally Permitted Uses

17.06.040 Property Development Standards

17.06.050 General Site Development Standards

17.06.060 Allowed Projections above Building Height Limit

17.06.060 Projections into the Required Setbacks/Yards, Equipment, and Pools

17.06.070 Allowable Projections above Height Limit

17.06.080 Slopes and Hillside Standards

17.06.090 Keeping of Animals

17.06.100 Design Guidelines

17.06.110 Applications, Submittal Requirements, Review Process, Approval and Appeal Procedures

17.08 Multi-Family Residential Zones

17.08.010 Purpose and Intent

17.08.020 Classification of Zones and Density

17.08.030 Permitted and Conditionally Permitted uses

17.08.040 Property Development Standards

2 17.08.050 Additions to Existing Buildings

17.08.060 Building Height Exceptions, Permitted Projections above Limit

17.08.070 Small Lot Single-Family Development

17.08.080 Multi-family Residential Supplemental Regulations

17.08.090 Building Types with Specific Building Design and Architectural Standards

17.08.100 Condominium Conversions

17.08.110 Performance Standards

17.08.120 Applications, Submittal Requirements, Review Process, Approval and Appeal Procedures

17.08.130 Findings and Conditions

17.10 Commercial Zones

17.10.010 Purpose and Intent

17.10.020 Classification of Zones

17.10.030 Permitted Uses and Conditionally Permitted Uses

17.10.040 Property Development Standards

17.10.050 General Site Development Standards

17.10.060 Permitted Projections above Building Height Limit

17.10.070 Design Guidelines

17.10.080 Landscaping Requirements

17.10.090 Parking, Access, and Loading Requirements.

17.10.100 Applications, Submittal Requirements, Review Process, Approval and Appeal Procedures

17.12 Industrial Zone

17.12.010 Purpose

17.12.020 Permitted Uses and Conditionally Permitted Uses

17.12.030 Property Development Standards

17.12.040 General Site Development Standards

17.12.050 Permitted Projections above Building Height Limit

17.12.060 Design Guidelines

17.12.070 Landscape Requirements

17.12.080 Parking, Access, and Loading Requirements

17.12.090 Applications, Submittal Requirements, Review Process, Approval and Appeal Procedures

17.14 Specific Plans, Planned Community Development Districts, and Open Space Zones

17.14.010 Specific Plans

17.14.020 Planned Community Development Districts.

17.14.030 Open Space Zones

17.16 Mixed-Use Overlay District

17.16.010 Intent, Purpose, and Applicability

17.16.020 Definitions

17.16.030 Permitted and Conditional Uses

17.16.040 Accessory Uses

3 17.16.050 Uses Not Listed

17.16.060 Property Development Standards and Special Development Regulations

17.16.070 Statement of Intent for the Objective Design and Architectural Standards

17.16.080 Objective Design and Architectural Standards

17.16.090 Submittal Requirements and Applications

17.16.100 Applications, Submittal Requirements, Review Process, Approval and Appeal Procedures

17.18 Affordable Housing Mixed-Use Overlay District (AHMUOD)

17.18.010 Intent, Purpose, Applicability

17.18.020 Definitions

17.18.030 Mixed-Use Projects

17.18.040 Stand-Alone Residential Projects

17.18.050 By Right Approval Process for AHMUOD.

17.20 Special Housing Regulations

17.20.010 Purpose

17.20.020 Residential Density Bonus

17.20.030 Emergency Shelter Overlay District

17.20.040 Low Barrier Navigation Centers

17.20.050 Reasonable Accommodation

17.20.060 Two-Unit Residential Developments and Urban Lot Splits in SingleFamily Zones

17.20.070 Supportive and Transitional Housing

17.20.080 Accessory Dwelling Units and Junior Accessory Dwelling Units (Reserved)

17.22 General Development Standards

17.22.010 Accessory Structures

17.22.020 Conversion of Residential Building

17.22.030 Congestion Demand Management and Transportation Demand Management

17.22.040 Equipment and Trash Enclosure Screening

17.22.050 Historic Preservation

17.22.060 Landscaping Requirements

17.22.070 Measurements

17.22.080 Outdoor storage

17.22.090 Parking and Loading

17.22.100 Performance Standards

17.22.110 Property Maintenance

17.22.120 Public Improvement Standards

17.22.130 Synthetic (artificial) Turf (Reserved)

17.22.140 Street Naming and Addressing

17.22.150 Tree Preservation

17.22.160 Walls, Fences, and Screening

17.22.170 Water-Efficient Landscape Regulations

4 17.24 Specific Use Regulations

17.24.010 Adult-Oriented Business

17.24.020 Alcohol Sales and Public Convenience or Necessity

17.24.030 Automobile Service Stations

17.24.040 Battery Energy Storage System Facilities

17.24.050 Body Art Facilities

17.24.060 Cannabis Regulations and Prohibitions

17.24.070 Drive-Through Facilities

17.24.080 Drive-up Kiosks

17.24.090 Drop-Off Bins

17.24.100 Gated Community Design Regulations

17.24.110 Hotels and Motels

17.24.120 In-Home Businesses and Cottage Food Operations

17.24.130 Massage Facilities

17.24.140 Mobile Food Truck Facilities

17.24.150 Model Home Sales Office

17.24.160 Outdoor Advertising Structure

17.24.170 Outdoor Dining and Display Within Public Right-of-Way

17.24.180 Public Storage Facilities

17.24.190 Recycling Collection Facilities

17.24.200 R-TP Residential Zone (Trailer and Mobile Home Parks)

17.24.210 Short Term Rentals (Reserved)

17.24.220 Smoke Shop and Tobacco Stores

17.24.230 Temporary Uses

17.24.240 Vehicle Impound Yards

17.24.250 Wireless Communication Facilities

17.26 Sign Regulations

17.26.010 Intent and Purpose

17.26.020 Definitions

17.26.030 Applicability and General Provisions

17.26.040 Permits, Review Process and Procedures, Approval and Appeal

17.26.050 General Requirements and Design Standards for all Signs

17.26.060 Signs for Residential Zones

17.26.070 Signs For Commercial and Industrial Zones

17.26.080 Painted Signs and Murals

17.26.190 Exempt Signs

17.26.100 Prohibited Signs

17.26.110 Temporary Signs

17.26.120 Nonconforming Signs

17.26.130 Enforcement and Violations

17.28 Glossary

17.28.010 Purpose

17.28.020 Universal Definitions

1 Chapter 17.02
General Provisions and Administration
Sections

17.02.010 Title and Relationship to General Plan

17.02.020 Purpose and Intent

17.02.030 Severability

17.02.040 Administrative Responsibility/Authorities

17.02.050 Rules and Interpretations

17.02.060 General Application, Review Process, and Procedures

17.02.070 Public Hearing and Noticing Requirements

17.02.080 Approval Authority

17.02.090 Appeals

17.02.100 Designation of Zones, Sphere of Influence, and Zone Boundaries

17.02.110 Zoning Map

17.02.120 Compliance and Penalties

17.02.010 Title and Relationship to General Plan.

A. Title.

The ordinance codified in this Title shall be known as the “comprehensive Zoning Code of the City.” The provisions of this Zoning Code (Code) supersede all prior ordinances codified in Title 17 of the Covina Municipal Code and any amendments. No provisions of this Code shall validate any land use or structure established, constructed, or maintained in violation of the prior Code, unless this Code specifically authorizes such validation and is in conformance with all other regulations.

B. Relationship to General Plan.

The Code implements the goals and policies of the Covina General Plan by regulating land use and structures within the City. This Code shall be consistent with the General Plan. Any permit, license, or approval issued under this Code must be consistent with the General Plan and all applicable Specific Plans. In any case where there is a conflict between this Code and the General Plan, the General Plan shall control.

17.02.020 Purpose and Intent.

The Code establishes the standards and guidelines for the City to protect and promote the public health, safety, comfort, convenience, welfare, and to:

A. Implement the goals and objectives of the General Plan and guide and manage the City's future growth in accordance with the General Plan.

2 B. Protect the physical, social, and economic stability of residential, commercial, industrial, and other land uses within the City to ensure their orderly and beneficial development.

C. Reduce hazards to the public caused by the inappropriate location, use, or design of buildings and other improvements.

D. Attain the physical, social, and economic benefits resulting from comprehensive and orderly land use and resource planning.

17.02.030 Severability.

If any section, subsection, paragraph, sentence, clause, or phrase of this Code is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Code.

The City Council hereby declares that it would have passed this Code, and each section, subsection, sentence, clause, and phrase thereof, even though any or one or more sections, subsections, sentences, clauses, or phrases be declared invalid or unconstitutional.

17.02.040 Administrative Responsibility/Authorities.

Government Code § 65100 requires each jurisdiction to establish a planning agency to carry out its land use and planning functions. This section aims to establish and describe the administrative responsibilities of City officials and bodies (e.g., City Council, Planning Commission, Director of Community Development) for carrying out the City’s land use and planning functions.

A. City Council.

The City Council is the legislative body of the City and shall have the following land use responsibilities:

1. Hear and decide applications for permits and entitlements as listed in Table

17.02.070-A.

2. Hear and decide appeals of Planning Commission decisions.

3. Initiate planning policy amendments and special studies as needed or desired.

4. Approve environmental documents related to legislative actions under the California Environmental Quality Act (CEQA).

5. Exercise other powers and duties prescribed by state law or local ordinance.

B. Planning Commission.

The Planning Commission shall have the following land use responsibilities:

3 1. Hear and decide applications for entitlements as provided in Table 17.02.070-A.

2. Hear and decide appeals from decisions made by the Director of Community Development.

3. Hear and make recommendations to the City Council on applications for Zoning Code amendment, zone change, General Plan amendment, Specific Plan amendment, and other land use entitlements and related planning studies.

4. Hear and make recommendations to the City Council on environmental determinations for legislative land use applications and entitlements that are subject to environmental review under the California Environmental Quality Act (CEQA).

5. Perform other powers and responsibilities as prescribed by state law and local ordinance or as directed by the City Council.

C. Historic Preservation Commission.

Planning Commission members serve as the City's Historic Preservation Commission.

Their responsibilities include making recommendations to the City Council on determining which buildings and/or sites are historic, designating local historic landmarks, and approving alterations to designated local landmarks.

D. The Director of Community Development (Director).

The Director or designee shall have the responsibility and authority to administer and enforce this Title as follows:

1. Administer and enforce the provisions of the General Plan, Zoning Code, Zoning Map, and applicable city ordinances related to land use and development.

2. Review and act on applications for Administrative Permits, including Zoning Clearances, Sign Permits, and Minor Modifications, as authorized by the Covina Municipal Code.

3. Provide recommendations and reports to the Planning Commission and City Council on matters related to planning and development.

4. Act as the City’s environmental coordinator to ensure compliance with the California Environmental Quality Act (CEQA) and other environmental regulations.

5. Interpret and provide determinations on the Zoning Code and other land use regulations.

4 6. Review and process applications for Conditional Use Permits, Variances, and Subdivisions for consideration by the Planning Commission or City Council.

7. Ensure public notice requirements are met for projects requiring public hearings.

8. Conduct site inspections to ensure compliance with approved plans, permits, and Conditions of Approval.

9. Review and act on applications for wall and fence permits.

10. Maintain and update the General Plan, Zoning Code, and other planning documents as necessary.

11. Oversee the daily operations of the Planning Division, including staff supervision and resource allocation.

12. Perform other duties and responsibilities as assigned by the City Manager or required by law.

17.02.050 Rules and Interpretations.

This section outlines the authority and procedures for clarifying ambiguity in this Title to ensure consistent interpretation and application.

A. General Rules.

1. In the case of conflicts between specifically stated standards and regulations and general statements of intent, specific provisions shall control.

2. This Code provides diagrams to illustrate the requirements of the Zoning Code's text. In the event of conflict between the text of this Code and a figure, diagram, heading, or graphic, the text controls.

3. Sections and section headings contained herein shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning, or intent of any section.

4. Unless the context clearly indicates the contrary, the following conjunctions shall be interpreted as follows:
a. “And” indicates that all connected words or provisions shall apply. b. “And/or” indicates that the connected words or provisions may apply singularly or in any combination.
c. “Or” indicates that the connected words or provisions may apply singularly or in any combination.
d. “Either… or” indicates that the connected words or provisions shall apply singularly but not in combination.

5 5. The words "shall," "will," "must," and "is to" are always mandatory and not discretionary. "Should" is a regulation that is not mandatory but must be either fulfilled or the applicant must demonstrate an alternative that fulfills the intent of the regulation. "May" is permissive.

6. The present tense includes the past and future tenses, and the future tense includes the past.

7. The singular number includes the plural, and the plural, the singular.

8. Unless otherwise indicated, all references to departments, committees, commissions, or boards are to those of the City of Covina.

9. All references to public officials are to those of the City of Covina and include designated deputies of such officials unless otherwise indicated.

B. Personnel and Documents.

1. "Director" shall refer to the Director of Community Development or the designee.

2. “CMC” shall refer to the Covina Municipal Code.

3. “Code” shall refer to this Zoning Code.

4. "Commission" shall refer to the Covina Planning Commission.

5. “Council” shall refer to the Covina City Council.

6. "Building Official" is responsible for plan checking the structure and safety of, and inspecting all wall and fence plans.

7. "City" means the City of Covina.

8. "General Plan" means the City’s General Plan.

9. “General Plan Land Use Map” means the Land Use Map for the City.

10. “Zoning Map” means the City's official Zoning Map.

11. "Site Plan" means a plan showing the proposed arrangements of buildings and facilities on the land as outlined in CMC Chapter 17.04 and other City ordinances.

C. Calendar Days.

All references to days are to calendar days unless otherwise indicated. If a deadline falls on a weekend, holiday, or a day when the City offices are closed, it shall be extended to

6 the next working day. The end of a time period shall be the close of business on the last day of the period (5:00 PM).

D. Definitions.

The Director shall interpret any definition not expressly identified in this Code.

E. Rules of Measurement.

For all calculations, the applicant shall be responsible for supplying drawings illustrating the measurements applicable to the project. These drawings shall be drawn to scale and of sufficient detail to allow easy verification upon inspection by the Director.

F. Fractions.

Whenever this Code requires consideration of distances, parking spaces, dwelling units, or other aspects of development or the physical environment expressed in numerical quantities, and the result of a calculation contains a fraction of a whole number, the results will be rounded as follows:

1. General Rounding. Fractions exceeding one-half (0.5) or greater shall be rounded up to the nearest whole number, and fractions equal to or less than onehalf (0.5) shall be rounded down to the nearest whole number, except as otherwise provided.

2. Exception for State Affordable Housing Density Bonus. The calculation of fractions related to permitted bonus density units for projects eligible for bonus density under Government Code § 65915 or any successor statute shall be rounded up to the next whole number.

G. Minimum requirements.

All provisions of this Code are considered minimum requirements unless specifically stated otherwise.

17.02.060 General Application, Review Processes, and Procedures A. Applications and Fees.

1. Applications must be submitted in writing to the Director using the City’s application form. Each application must include the signatures of the applicant and the property owner, agent authorization, as appropriate, and all required fees as set by the City Council resolution.

2. The Applicant must prepare and submit plans, materials, studies, and reports according to the city-issued checklists. All plans, including elevations, site plans, design plans, grading plans, utility plans, etc., colors and materials, studies, and

7 reports must be stamped and signed by licensed professionals. The Applicant is responsible for submitting written materials demonstrating that the project is in conformance with the development standards of the underlying zones, the Design Guidelines, the Objective Design Standards, or any subsequently adopted objective design standards, as applicable, and the City's Municipal Code.

3. The Applicant must submit a complete application, including all required plans, maps, and supporting documentation, to provide the approving authority with sufficient information for decision-making.

B. Review Process.

1. Determination of Completeness. For development projects subject to the Permit Streamlining Act, the Director shall determine whether the application is complete within 30 days of application submittal. The Director shall notify the applicant of the determination that either:
a. All the submittal requirements have been satisfied, and the application has been accepted as complete; or
Specific information remains necessary to complete the application. The letter may also include preliminary details about areas where the submitted plans do not meet City standards and requirements.
b. Incomplete Application. The applicant has 60 calendar days from the date of the incompleteness determination letter to complete the application. The applicant may request a longer period in writing, which the Director will decide.

If the application is not completed within 60 days or within a longer period approved by the Director, it will be considered withdrawn, and no action will be taken. If the applicant wishes to pursue the project later, a new application—including fees, plans, exhibits, and other materials—must be filed in accordance with this Title.
c. Resubmittal. Upon receipt and resubmittal of any incomplete application, a new 30-day period shall begin, during which the Director shall determine the completeness of the application.
d. Right to Appeal. The applicant may appeal the completeness determination in accordance with CMC Section 17.02.090 Appeals.

2. Development Review Team.

The development review team reviews all applications to ensure proposals meet and exceed the development standards of this Code, the Design Guidelines, and Objective Design Standards. The City’s development review team includes staff from the Community Development, Public Works, Parks and Recreation, and Covina Police departments, as well as external agencies, including, but not limited to, the Los Angeles County Fire Department. The development review team advises the Director on application completeness and compliance with development and design standards, as well as the CEQA process.

8 3. Application and Report.

After an application is deemed complete and successfully completes the development review process, the Director will prepare a report for the approving authority that includes a project description and a recommendation to approve, conditionally approve, or deny the application. This report will be provided to the applicant before the entitlement request is considered and may be amended or supplemented with new information before the hearing.

4. Hearing and Notice
See provisions in CMC Section 17.02.070 Public Hearing and Noticing Requirements.

C. Approval Authority and Appeal Procedures.

See provisions in CMC Section 17.02.080 Approval Authority, and CMC Section

17.02.090 Appeals.

D. Effective Date, Time Limits, Extensions, and Expirations.

1. Effective Date. The action to approve, conditionally approve, or deny a permit or entitlement authorized by this title becomes effective on the 11th day after the decision date, immediately following the expiration of the ten-day appeal period.

Legislative actions by the City Council, such as Zoning Amendments, General Plan Amendments, Specific Plans, and Development Agreements, take effect 30 days after the final action date if adopted by ordinance, and 11 days after the final action date if adopted by resolution. These actions cannot be appealed. Permits shall not be issued until the permit's effective date.

2. Time limits. Unless otherwise specified, any permit not exercised within two years of approval will expire and become void, unless an extension is approved under this section.

3. Exercising permits. A permit is exercised when the property owner performs substantial work, as determined by the Director and the Building Official, and incurs substantial liabilities in good-faith reliance upon such permit(s). A permit may be otherwise exercised pursuant to a condition of the permit or a corresponding legal agreement that specifies that other substantial efforts or expenditures constitute the exercise of the permit. Unless otherwise provided, permits that have not been exercised prior to a Zoning Amendment, which would make the permitted use or structure nonconforming, shall automatically be deemed invalid on the effective date of the Zoning Amendment.

4. Permit extensions. An applicant may request up to a total of three consecutive one-year extensions, subject to the following:
a. Process. The original approval authority may extend the permit. An application for extension shall be filed at least 30 days prior to the expiration date of the permit, along with the appropriate fees and application materials.

9 b. Conditions. Permits may be conditioned to comply with any development standards adopted since original approval.
c. Permit extension findings. Extensions may be granted only if the approving authority finds that the original permit findings remain valid, that no circumstances have changed, and that there has been diligent effort to exercise the permit.
d. Expiration. If the time limits are reached without a requested extension, or if a requested extension is denied or expires, the permit will expire.

5. Permit expiration for a closed business. All permits and entitlements expire when a business is closed for more than 180 consecutive calendar days. New permits and entitlements must be approved before resuming business activity on the site.

E. Modifications.

Modifications to an approved Site Plan Review shall be filed with the Planning Division with the required fee set by City Council resolution and shall be subject to the following provisions:

1. Any person holding a permit or approved Site Plan Review granted under this Title may request a modification to that permit or Site Plan Review approval.

Modification may include changing the terms of the permit or approved Site Plan, project, or site design, or waiving or altering conditions imposed in granting the permit or Site Plan Review approval.

2. If the Director determines a proposed action does not substantially conform to the original approval, the property owner must submit a modification application to the Planning Division.

3. The Director may approve the modification application if the proposed changes do not result in any of the following:
a. A change in the character, scope, size, and intensity of the development and use; and
b. A significant increase in impacts on infrastructure or traffic on roadways adjacent to or external to the proposed development and use; and c. A change in the external impacts on the adjacent property; and d. A reduction in the originally approved setbacks from property lines or increased building or structure height.

4. If the Director determines subsection 3 does not apply, the original approving authority will review the permit modification application.

5. Modifications may be granted only if the approving authority makes all findings required for the original approval.

10 F. Revocations.

1. Revocations. If any provision of this Chapter is violated, Conditions of Approval are not met, or property maintenance requirements are not followed, the approved entitlement may be suspended. The Director may also suspend related Building Permits or order corrective actions. A notice of suspension will be sent immediately to the Building Official, the responsible parties, and the decisionmaking body. Grounds for suspension include, but are not limited to, the following:
a. The approval was obtained by omission, misrepresentation, or fraud. b. The Site Plan is being built, maintained, or executed contrary to the approved plans, conditions, or terms of approval or in violation of any statute, ordinance, law, or regulation.

2. If the applicant, property owner, or project sponsor does not correct the issues leading to suspension within 30 days to the Director's satisfaction, the decisionmaking body will be notified and must hold a public hearing within 30 days as prescribed by CMC Section 17.02.070 Public Hearings and Noticing requirements.

3. If the decision-making body finds that regulations or Conditions of Approval are not being met, it may revoke the entitlements or take necessary actions to ensure compliance. The City Clerk will notify the applicant in writing of the decision.

G. Reapplications.

1. An application shall not be accepted or acted upon if, within the past 12 months, the City has denied an application for substantially the same project on substantially the same real property unless the Director finds one or more of the following circumstances to exist as listed below.

2. New Evidence. New evidence would support approval of the project that was not presented at the previous hearing and could not have been discovered by the applicant through reasonable diligence.

3. Substantial and Permanent Change of Circumstances. Since the previous hearing, a substantial and material change of circumstances has affected the applicant’s real property.

4. Mistake at a Previous Hearing. A mistake was made at the previous hearing that was a material factor in denying the previous application.

17.02.070 Public Hearings and Noticing Requirements.

The following procedures shall govern the notice and hearing where required under this Title.

The designated approving authority shall hold a public hearing to consider all applications for Conditional Use Permits, Variances, Major Site Plan Reviews, Tentative Subdivision Maps, Specific Plans, planned community development, Zoning Code/Map Amendments,

11 Development Agreements, and Specific Plan and General Plan Amendments considered by the Planning Commission or City Council.

A. Notice of hearing.

Under Government Code § 65090 to 65096, public notice of such hearing shall be given in the manner listed below not less than 10 days before the scheduled date of the public hearing, unless a greater number is required by state law.

1. The notice shall state the date, time, and place of hearing, identify the hearing body, and provide a general description of the matter to be considered and the real property that is the subject of the hearing.

2. Notice of public hearing shall be published in at least one newspaper of general circulation in the City.

3. Notice of the public hearing shall be mailed, postage prepaid, to the owner of the subject real property or the owner’s authorized agent and to each local agency expected to provide water, sewerage, streets, roads, schools, or other essential facilities or services to the proposed project.

4. Notice of the public hearing shall be mailed, postage prepaid, to property owners of record within a minimum 300-foot radius of the subject property as shown on the latest available assessment roll or a larger radius of 1,000 feet or more if the Director deems it necessary to provide adequate public notification.

5. Notice of public hearing shall be posted in the city hall.

6. The public hearing notice will be sent to any person or group that has filed a written request for notice regarding the specific application.

7. In addition to the notice required by this section, the City may give notice of the hearing in any other manner it deems necessary or desirable.

B. Alternative Method for Large Mailings.

If the number of owners to whom notice would be mailed or delivered is greater than 1,000, instead of a mailed notice, the Director (or City Clerk for City Council hearings) may provide notice by placing a display advertisement of at least one-eighth of a page in at least one newspaper of general circulation in the City, at least 10 days prior to the hearing not including the hearing date.

C. Supplemental noticing requirements.

1. Any development projects that include a General Plan Amendment, a new Specific Plan or an amendment to a Specific Plan, an Environmental Impact Report (EIR), or as determined to be necessary and desirable by the Director based on the nature and complexity of the project will require the following additional noticing:
a. Post one large notification sign with the minimum dimensions of four feet by eight feet in a conspicuous place on the project site abutting a street not more

12 than 10 feet inside the property line but no closer than five feet to a property line.
b. The large notification sign shall have a maximum height of 6 feet, and shall have support elements made of four-inch by four-inch wood posts. c. Post the large notification sign at least 20 days from the scheduled hearing date. Remove such notice sign within 10 days of the final decision.

Figure 17.02.007-1 On-Site Hearing Notice

2. Conditional Use Permit (non-development types) Notice. Post one public hearing notice window sign with the minimum dimensions of 11 inches by 17 inches to the inside of the storefront window at least 10 days from the scheduled date of the hearing. The Director shall prescribe the format and content of the public hearing notice. Such notice shall be removed within 10 days of the final decision.

3. Single-Family Residential Notice.

13 a. Any single-family residential projects involving the construction of a new single-family house, additions that increase the total square footage of the existing house by more than fifty percent (50%), or a second-story addition will require a notice to be mailed by the Director to adjacent properties within a one-hundred-foot radius of the project site at the time the planning application submittal is deemed complete for processing. a. The noticing contents shall be consistent with this Chapter and as prescribed by the Director.

D. Failure to Notify Individual Properties.

The validity of the proceedings shall not be affected by the failure of any property owner, resident, or community organization to receive mailed notice.

E. Public Hearing Procedures.
a. The City Council or Planning Commission shall hold a public hearing on the date, time, and location specified in the notice. The appellant shall present relevant information and supporting data for the appeal.
b. The approving authority shall conduct the public hearing and hear testimony from interested persons. The summary minutes shall be prepared and made part of the case's permanent file.
c. Any hearing may be continued to a specific date. If the hearing is not continued to a specific date and time, then the hearing shall be re-noticed. d. Notification of the decision shall be mailed to the applicant at the address provided on the application within 30 days of hearing. The decision shall approve, approve with conditions, or deny the application and shall set for the findings of the commission and any such conditions.

17.02.080 Approval Authority
A. Designated Approving Authority.

The following table 17.02.080-1 outlines the authority responsible for reviews, appeals, and decisions, for the following actions within Title 17.

Table 17.02.080-1 Approval Authority
NA = Not Applicable
Type of Action Role of Review Authority
Director Historic
Preservation
Commission
Planning
Commission
City
Council
Legislative Action
Development
Agreements and
Amendments
Recommend NA Recommend Decision

14 Zoning Code and Map
Amendments
Recommend NA Recommend Decision
General Plan and
Specific Plan
Amendments
Recommend NA Recommend Decision
Planned Community
Development Districts
NA NA Recommend Decision
Discretionary Actions
Historic Designations
and Local Historic
Landmarks
NA Recommend NA Decision
Conditional Use
Permits
Recommend NA Decision Appeal
Variance Recommend NA Decision Appeal
Nonconforming Uses,
Structures, and Sites
Recommend NA Decision Appeal
Use Determination Decision NA Appeal Appeal
Subdivision (Tentative
Tract or Parcel map)
Recommend NA Recommend Decision
Planning Permits, Approvals, and Administrative Actions Administrative Use
Permit
Decision NA Appeal Appeal
Building Permits
(including ADUs)
Decision NA Appeal Appeal
In-home Business Decision NA Appeal Appeal
Interpretations of
Zoning Code and
Zoning District
Boundary
Decision
NA Appeal Appeal
Modification and
Revocation of Permits
Decision NA Appeal Appeal
Minor Deviation Decision NA Appeal Appeal
Time Extension of
Subdivision Maps
Recommend NA Decision Appeal
Reasonable
Accommodation
Decision NA Appeal Appeal
Site Plan Review
(Major) and Time
Extension
NA NA Decision Appeal
Site Plan Review
(Minor)
Decision NA Appeal Appeal
Urban Lot Split and
Two-Unit Development
Decision NA Appeal Appeal
Zoning Clearances Decision NA Appeal Appeal

15 B. Multiple Applications and Entitlements. When a proposed project requires multiple land use entitlements, planning applications, and permits, they shall be processed concurrently, and final action shall be taken by the highest-level designated approving authority (i.e., City Council) for all such requested land use entitlements, permits, and planning applications. In such cases, the Planning Commission shall serve as the recommending body.

C. Referral to the Planning Commission. At any stage of the application review process, except where prohibited by law (such as ADU or two-unit development and urban lot split), the Director may choose to transfer decision-making authority to the Planning Commission at their discretion. Decisions referred to the Planning Commission will be considered during a regular public meeting. A referral to another decision-maker is not an appeal and does not require an appeal application or fee.

D. Ministerial Review and Approval for Qualifying Projects Under Government Code § 65913.4 (SB 35). A by-right or ministerial project does not require discretionary review by the City. The ministerial project may involve administrative approvals to verify compliance with zoning regulations, development standards, and objective design standards from City Staff. Sign-off for these approvals is nondiscretionary and can be conducted by the Planning Division before the applicant submits the plans for building plan checks and requests Building Permit(s).

17.02.090 Appeals
A. Appeal authority.

Any interested person may appeal any action of the Director, Historic Preservation Commission, or Planning Commission made pursuant to this section.

B. Filing
Appeals must be filed in writing during business hours within 10 days of the determination. All appeals shall identify the determination or action being appealed and explicitly state the basis or grounds of the appeal. The appeal request must be accompanied by a filing fee established by City Council resolution and submitted to the City Clerk.

The filing of an appeal shall stay the order of the Commission and the issuance of any permits predicated thereon until the Council has either acted thereon or until a majority of the Council has failed to approve an appeal by a member of the Council, whichever occurs first.

C. Council-Initiated Appeals.

If the appeal is initiated by a member of the Council, such initiation of appeal shall not be effective unless approved by a majority of the elected members of the Council acting at the next regular meeting of the Council following the date of filing of such appeal.

Such initiation of appeal shall be considered without public hearing or discussion of the

16 merits of the matter by the council. No appeal fee shall be required. There shall be no presumption or inference of bias shall be made because of such an appeal.

D. Notice, Appeal Hearing, and Action.

1. Notice of the hearing for the appeal shall be provided in accordance with the noticing requirements of CMC Section 17.02.060. The City Council shall hold a public hearing on the date, time, and place specified in the notice.

2. Each appeal hearing shall be considered a de novo (new) hearing.

3. The Council shall state the basis for its action on an appeal. The Council may confirm, modify, or reverse the action of the approving authority, in whole or in part, or add or amend such conditions as it deems necessary. The City Council's action is final as of the date of the decision and may not be appealed further beyond the Council level.

4. Notification of the Council action shall be mailed to the petitioner at the address shown on the petition.

17.02.100 Designation of Zones, Sphere of Influence, and Zone Boundaries.

A. Designation of Zones.

Zones are established to classify, regulate, designate, and distribute the uses of land and buildings; regulate and restrict the height, setbacks, and bulk of buildings; regulate the area of yards and other open spaces around buildings; and regulate the density of population. For purposes related to the orderly development of the City and to carry out the provisions of this Title, the City is divided into the following zones:

Residential Zones
E-1 estate Residential zone (single-family estate)
E-1/2 estate Residential zone (single-family estate)
R-1-20,000 Residential zone (single-family)
R-1-10,000 Residential zone (single-family)
R-1-8500 Residential zone (single-family)
R-1-7500 Residential zone (single-family)
MDR and HDR Residential zone (multiple-family)
RTP Residential zone (Trailer and Mobile Home Parks)
Commercial Zones
NCO Neighborhood Commercial Office Zone
CC Community Commercial Zone
RC Regional Commercial Zone
Industrial Zone
I Industrial Zone

17 Open Space Zones
OS Open Space Zone
P Park Zone
B. Prezoning and Zoning of Annexed Territory.

1. Sphere of Influence and LAFCO Compliance. The City shall ensure that all zoning or prezoning actions for areas within its Sphere of Influence (SOI) comply with the requirements of the Los Angeles County Local Agency Formation Commission (LAFCO). Zoning designations for areas proposed for annexation must be consistent with the City’s General Plan and adopted in accordance with Government Code § 65859 and § 56375.

2. Prezoning Process. The Planning Commission, when directed by the City Council, shall recommend Prezoning classifications for areas proposed for annexation. The City Council may adopt Prezoning through ordinance prior to or concurrent with adoption of an annexation resolution. The adopted Prezoning shall become effective upon annexation.

3. Public Hearings and Early Action. The City may initiate Prezoning and conduct public hearings on zoning changes for territory proposed for annexation in advance of LAFCO action, as permitted by State law. The City shall coordinate with LAFCO throughout the annexation process to ensure procedural compliance and alignment with regional policies.

C. Determining Boundaries.

1. Boundaries indicated as approximately following lot lines, City limits, or extraterritorial boundary lines shall be construed as following such lines, limits, or boundaries.

2. Boundaries indicated as approximately following the centerlines of alleys, lanes, streets, highways, streams, or railroads shall be construed to follow such centerlines. a. In the event that a vacated street, alley, right-of-way, or easement was the boundary between two zones, the new zone boundaries shall be at the new property line or at a line established at or within 50 feet of the centerline of the street, alley, right-of-way or easement that has been vacated. b. Where uncertainties exist, the Director shall, by written decision, determine the location of the zone boundary.

17.02.110 Zoning Map
The boundaries of each zone are shown on the “official zoning map,” which is incorporated into this Title as if fully described herein. The official zoning map shall be kept on file with the City Clerk and shall constitute the original record.

18 17.02.120 Compliance and Penalties
A. Interpretation – Purpose – Conflict.

In interpreting and applying the provisions of this Title, they shall be regarded as the minimum requirements for promoting public health, safety, comfort, convenience, and the general welfare. This Title does not aim to interfere with the nullification or cancellation of any easement, covenant, or other agreement between parties. When this Title imposes a stricter restriction on the use of buildings or land, or the height of buildings, or requires larger open spaces than those mandated by other ordinances, rules, regulations, or by easements, covenants, or agreements, the provisions of this Title shall take precedence.

B. Permits and Licenses – Compliance.

All departments, officials, or public employees vested with the duty of authority to issue permits or licenses, where required by law, shall conform to the provisions of this Title.

No license or permit for uses, buildings, or purposes where the same would conflict with the provisions of this Title shall be issued. Any such license or permit, if issued in conflict with the provisions hereof, shall be null and void.

No premises shall be occupied or used, and no building hereafter erected or altered shall be occupied or used until a certificate of compliance has been issued by the Director or their designee, provided that such Certificate of Compliance shall be required only within those areas mapped under the provisions of this Title.

C. Violation - Penalty.

Any person, firm, or corporation violating any of the provisions of this Title is guilty of a misdemeanor unless otherwise specifically provided, and upon conviction thereof, is punishable as provided in CMC Section 1.16.010. Each such person, firm, or corporation is guilty of a separate offense for every day during any portion of which any violation of any provisions of this Title is committed, continued, or permitted by such person, firm, or corporation and is punishable, therefore as provided for in this Title. Any use, occupation building, or structure maintained contrary to the provisions hereof constitutes a public nuisance.

1 Chapter 17.04
Land Use Entitlements, Permits, and Planning Applications

17.04.010 Land Use, Zoning Map, and Text Amendments

17.04.020 Administrative Use Permits

17.04.030 Conditional Use Permits

17.04.040 Site Plan Review

17.04.050 Variances and Minor Deviations

17.04.060 Existing Lots

17.04.070 Use Determination

17.04.080 Nonconforming Structures, Uses and Parcels

17.04.010 Land Use, Zoning Map, and Text Amendments
A. General Plan Text or Map Amendment.

The purpose of a General Plan Amendment is to modify the General Plan text or map.

For example, it involves changing goals, policies, or implementation programs, or altering the land use designation on any parcel or lot.

1. Review Process. A General Plan Amendment shall be evaluated according to the procedures outlined in CMC Chapter 17.02, including required public hearings, staff analysis, environmental review when mandated by CEQA, and a final decision by the review authority as specified in this Title.

2. Frequency of Amendment. All amendments to the General Plan shall comply with the provisions of California Government Code § 65358. Specifically, California Government Code § 65358(b) states that: “no mandatory element of the General Plan shall be amended more frequently than four times during any calendar year.” Subject to that limitation, an amendment may be made at any time, as determined by the legislative body, and the following shall apply:
a. Each amendment may include more than one change to the General Plan; b. There is no limit to the number of times per year that a non-mandatory element of the General Plan can be amended;
c. There is no limitation applied to amendments required to comply with a court order; and,
d. There is no limitation applied to amendments requested and necessary for a single development of residential units, at least twenty-five percent (25%) of which will be occupied by or available to low- or moderate-income households.

3. Initiation of Amendment. A General Plan amendment may be initiated by the City Council, the Planning Commission, the Director, or by a property owner or authorized

2 agent by submitting a complete application in accordance with the requirements of this title.

4. Findings. The City Council may approve a General Plan Amendment upon finding that the amendment is in public interest and that the General Plan as amended will remain internally consistent. In the event that a General Plan Amendment is requested by a private property owner, the applicant shall demonstrate to the City Council that there is a substantial public benefit to be derived from such amendment and how the proposed amendment furthers the goals of the General Plan.

B. Zoning Code (Text) or Zoning Map Amendment
The purpose of a Zoning Code Amendment or Zoning Map Amendment is to allow modification to any provision of this Title including the adoption of new regulations, or deletion and revision of existing regulations, or change the zoning classification on the Zoning Map for any parcel(s) or lot(s).

1. Review process. A Zoning Code or Map Amendment shall be reviewed in accordance with the procedures established in CMC Chapter 17.02, including required public hearings, staff analysis, environmental review when required by CEQA, and final action by the review authority as designated in this title.

2. Initiation of Amendment. A Zoning Code or Map Amendment may be initiated by the City Council, the Planning Commission, the Director, or by a property owner or authorized agent by submitting a complete application in accordance with the requirements of this title.

3. Findings. The Zoning Code or the Zoning Map Amendment may be approved when the City Council finds that the amendment is consistent with the General Plan goals, policies and implementation programs.

C. Development Agreement.

1. Applicability. A Development Agreement may be utilized for projects including but not limited to long-term development phasing, vested rights, or public benefit obligations warrant contractual assurance, or where a project spans multiple stages requiring regulatory certainty over time.

2. Review process. A proposed Development Agreement shall be processed and reviewed in accordance with the procedures set forth in this title, including public notice, at least one public hearing before the Planning Commission, with a public hearing and final action by the City Council.

3. Findings. Approval of a Development Agreement shall require findings that the agreement:
a. Is consistent with the General Plan and any applicable specific or area plan; b. Promotes orderly and beneficial development;
c. Provides public benefits or community improvements that justify the vested rights granted; and

3 d. Will not be detrimental to the public health, safety, or welfare.

4. Amendment or cancellation of agreement. A Development Agreement may be amended or canceled, in whole or in part, by mutual consent of the parties or as otherwise provided within the agreement, subject to state law.

5. Recordation. Upon execution, the Development Agreement shall be recorded in the office of the County Recorder.

6. Periodic review. The review authority shall conduct periodic reviews at intervals specified in the agreement, but not less than every 12 months, to determine compliance with the terms. Failure to comply may result in modification or termination of vested rights as provided by law.

17.04.020 Administrative Use Permits
The purpose of the Administrative Use Permit (AUP) is to establish a process for the Director or designee to review and evaluate uses and activities that generally align with the purpose of the relevant zone but may require special consideration in their design or operation to ensure they are compatible with surrounding or potential future uses. The Director may make a decision without publishing, posting, mailing notice, or holding a public hearing.

A. Applicability.

This section applies to all temporary uses, as well as permanent uses identified in the land use tables as “A” contained in CMC Chapters 17.06 Residential Zones SingleFamily Residential, 17.08 Multi-Family Residential, 17.10 Commercial, and 17.12 Industrial.

B. Review process.

1. Application Submittal. The applicant shall submit a complete Administrative Use Permit application, including all required forms, fees, and supporting materials, to the Planning Division.

2. Director Review. The Director shall review the application for completeness and compliance with applicable zoning, development, and operational standards. The Director may request additional information or revisions if necessary to complete the review.

3. Decision. Upon completion, the Director shall approve, conditionally approve, or deny the Administrative Use Permit and shall issue a written Notice of Decision to the applicant stating the determination and any Conditions of Approval.

C. Findings.

The Director shall make the following findings:

1. The proposed use complies with applicable zoning regulations, development standards, and operational requirements.

4 2. Conditions of Approval may be imposed as necessary to ensure the use will not adversely impact surrounding properties or public health, safety, or welfare.

3. All Conditions of Approval shall be stated in the approval letter and must be continuously complied with for the permit to remain valid.

D. Conditions.

In approving an AUP, the Director may impose reasonable conditions to ensure that the approval complies with the required findings, any performance criteria, and the development standards of this code.

17.04.030 Conditional Use Permits
The purpose of the Conditional Use Permit (CUP) is to provide a public review process for the discretionary review of proposed uses and activities that require special consideration to ensure compatibility with neighboring properties and the community. The process provides a means to evaluate the location, design, and operation of such uses to prevent adverse impacts on the community, protect public health, safety, and welfare, and ensure development that contributes positively to the city’s orderly and balanced growth.

A. Applicability.

This section applies to any land use that requires a Conditional Use Permit, as designated with a “C” in the allowed use tables (Table 17.06.030, 17.08.030, 17.10.030, and 17.12.020). Existing uses listed as conditionally permitted on the ordinance's effective date may continue without a new Conditional Use Permit but are subject to a CUP for any expansion or extension. Conditional Use Permits shall not be granted for uses explicitly prohibited in the Zone where the use is proposed. For uses “permitted subject to a Conditional Use Permit,” additional regulations in CMC Chapter 17.24 Specific Use Regulations shall apply.

B. Application.

1. Application Submittal. The applicant shall submit a complete Conditional Use Permit application, including all required forms, fees, plans, and supporting materials, to the Planning Division.

2. Staff Review. Planning staff shall review the application for completeness and compliance with applicable zoning, development, and environmental standards. Staff may request additional information or revisions as needed to complete the review.

3. Public Hearing. A public hearing shall be scheduled before the designated review authority in accordance with public-noticing requirements. Staff shall prepare a report and recommendation for the review authority.

C. Approval authority.

Refer to CMC Section 17.02.040, Administrative Responsibility/Authorities, Table

17.02.040.

5 D. Findings.

The review authority shall make the following findings before approving a Conditional Use Permit application:

1. The proposed use is consistent with the General Plan, the purpose of the Zoning Code, and the purpose of the applicable Zone and any applicable Specific Plans or city regulations and standards.

2. The site is adequate in size, shape, and design to accommodate the proposed use, including required yards, parking, loading, landscaping, and other features necessary for compatibility with surrounding land uses.

3. Adjacent streets and highways are sufficient in width and design to handle traffic generated by the use.

4. The proposed use will not adversely affect neighboring properties or their permitted uses.

5. Conditions necessary to protect public health, safety, and welfare are included in the decision. Such conditions may address use regulations, setbacks and buffers, fences and walls, parking and street improvements, access, signage, landscaping and maintenance, noise and operational limits, development timelines, duration of use, and other measures ensuring orderly and consistent development E. Conditions of approval.

1. Conditions imposed as part of a Conditional Use Permit shall be incorporated into the approval letter and shall remain in effect for the life of the permit. The permit holder shall at all times maintain compliance with all conditions imposed.

2. Conditions may address operational limits, mitigation measures, development standards, reporting or monitoring requirements, and any other provisions deemed necessary to ensure compatibility with surrounding uses. Such conditions are in addition to, and do not replace or modify, any conditions required to satisfy the findings set forth above.

F. Approval applies to the land.

An approved Conditional Use Permit shall run with the land and shall be binding on all subsequent owners, operators, tenants, and occupants of the subject property.

G. Revocation and Voiding of Conditional Use Permits.

1. The permittee shall receive written notice stating the hearing details at least 20 days in advance. Public notice shall comply with CMC Section 17.02.060.

2. Notice of the review authority’s action, including the resolution and reasons for revoking the permit, shall be mailed to the petitioner.

6 3. A permit is deemed void if the approved development timeline expires without a time extension under CMC Section 17.02.060 E; or, if the approved use is discontinued or replaced for 180 days.

17.04.040 Site Plan Review
The purpose of the Site Plan Review (SPR) process is to implement the General Plan’s goals, policies, and objectives to achieve high-quality land planning and design; ensure compliance with adopted development standards, objective design standards, and design guidelines to protect public health, safety, welfare, and community interests; confirm that new development and redevelopment do not create public service or facility demands exceeding the capacity of existing or planned infrastructure; and provide clear, consistent, and efficient procedures for processing planning and development applications.

A. Applicability.

Site Plan Review and approval shall apply to all zoning districts for any new development, redevelopment, or new construction, including remodeling, alteration, relocation, rebuilding, or expansion of any building, dwelling, parking or storage lot, or other developed area of the city. Development plans shall be submitted for plan check and building permit issuance only after site plan review approval by the Director, Planning Commission, or City Council.

1. Zoning Clearance. A Zoning Clearance is a streamlined review process used to verify that a proposed project or use complies with applicable zoning regulations, such as permitted uses, setbacks, height limits, and other development standards.

Zoning Clearances are typically applied to minor projects that do not require a site plan review or other discretionary approvals, see CMC Section 17.02.040(D).

Projects that qualify for a Zoning Clearance include:
a. Construction of accessory dwelling unit (ADU) or junior accessory dwelling unit (JADU) 800 square feet or less that otherwise complies with Government Code § 66323. The provisions of CMC Section 17.24.080 shall apply. b. Exterior additions to single-family residential structures comprising less than 25 percent of the square footage of the main or primary dwelling or up to 500 square feet, whichever is less.
c. Other minor exterior or interior improvements that the director deems to be similar in nature and intensity to the above criteria.
d. Reroofing of a structure
e. Windows and doors change out for existing single-family residential structures. f. New or change out of existing ground-mounted air conditioning (HVAC) units for single-family residential structures.
g. Installation of small residential rooftop solar energy systems within single-family zoning districts.

7 h. Installation of electric vehicle charging stations within residential zoning districts, subject to the provisions of Government Code § 65850.7. i. New Business License applications.
j. Accessory structures as defined in CMC Chapter 17.22.010.

2. Minor Site Plan Review. Minor Site Plan Review applications are subject to the Director’s Review. Prior to approval, the Director shall make findings that the project is consistent with the General Plan, Zoning Code, applicable Specific Plans, and design guidelines. Eligible projects for Minor Site Plan Review are:
a. Residential Development and Additions:
i. Construction of an ADU, except where prohibited by Government Code § 66323, is subject to CMC Section 17.20.080
ii. Additions to single-family residences increasing floor area by 50 percent or more, or garage conversions to non-ADU/JADU uses.
iii. Exterior and interior remodeling of primary dwelling. iv. Construction of up to four new single-family residential structures. v. Construction of up to 10 multifamily units.
vi. Two-unit development and urban lot splits in a single-family residential zone, subject to the provisions of CMC Section 17.20.060.
vii. Multifamily projects processed under Government Code § 65913.4 (SB 35). b. Minor Renovations and Alterations
i. Expansions increasing total floor area by no more than 10 percent or 2,000 square feet, whichever is less.
ii. Parking expansions by no more than 15 percent or 10 stalls, whichever is less.
iii. Multi-family additions that do not increase total floor area by more than 10 percent and do not create new dwelling units.
iv. Facade improvements or remodeling of commercial buildings and nonresidential structures.
v. Revisions to approved landscape or irrigation plans that change plant materials, quantities, or irrigation systems.
vi. Installation of electric vehicle charging stations within nonresidential districts. c. Other Minor Projects
i. Resurfacing or restriping of existing parking or storage lots without design or layout changes, or for compliance with ADA regulations.

8 ii. The conversion of a legal nonconforming residence to a permitted nonresidential use in commercial or industrial zones shall comply with Government Code §66300.6.
iii. Other projects the Director deems similar in nature and intensity or otherwise required to be reviewed administratively by law.

3. Major Site Plan Review. Major Site Plan Review applications are subject to Planning Commission review and include:
a. Construction of five or more single-family houses.
b. Construction of 11 or more multi-family units.
c. Any new commercial, industrial, and nonresidential development. d. Major remodeling, alteration, relocation, rebuilding, or expansion of commercial centers, nonresidential buildings, multifamily complexes, or parking and storage lots.
e. Any proposal exceeding the criteria for a Minor Site Plan Review.

B. Preliminary Review application.

A preliminary review application provides an optional opportunity for applicants to meet with city staff to review a project in its conceptual stage and receive an initial assessment of potential issues before submitting a formal Site Plan Review application or other related planning applications. This process helps reduce review times and streamline project processing by identifying key concerns early.

This preliminary application is an informal review process and is not the same as, nor intended to substitute for, a “Preliminary Application” under Government Code § 65941.1, which is intended to vest development rights at an early stage rather than to facilitate a conceptual project discussion.

1. The preliminary review allows staff to advise on the following:
a. Applicants on applicable city standards, requirements, and permitting procedures; and
b. Evaluate whether a proposal meets these standards before significant investment; and
c. Identify necessary studies, analyses, or mitigation measures; and d. Offer design recommendations to minimize neighborhood and environmental impacts.

2. Although not mandatory, preliminary review applications are encouraged for complex projects such as:
a. General Plan Amendments,
b. Rezonings,

9 c. Specific plans,
d. Mixed-use developments,
e. Single-family projects with five or more units or lots, f. Multifamily projects with eleven or more units, and
g. Commercial, industrial, or other nonresidential developments.

3. Application, fees, and review procedures.
a. The applicant shall submit a complete Preliminary Review application, including required forms, preliminary plans or conceptual drawings, applicable fees, and any supporting documentation, to the Planning Division. b. Planning staff shall conduct a preliminary review of the application for completeness and general consistency with applicable zoning, development, and environmental criteria, and may request conceptual clarifications, supplemental information, or plan refinements to facilitate further processing and feedback. c. Planning staff shall evaluate whether the submitted materials meet the requirements to proceed into formal entitlement, site plan review, or other permitting review processes.

C. Site Plan Review Application, Fees, Review Process, and Procedures.

The application submittal, fees, review process, and procedures shall comply with CMC Section 17.02.060 General Application, Review Process, and Procedures.

D. Approval Authority and Appeal Procedures.

1. CMC Sections 17.02.070 A, B, and C, and Table 17.02.070A shall govern the designated approving authority.

2. CMC Section 17.02.080, shall govern all policies and requirements regarding completeness review, appeals, resubmittals, and related processes.

3. The review process and procedures for qualified SB 35 multi-family housing projects shall follow Government Code § 65913.4.

E. Findings and conditions of approval.

1. Findings. The Planning Commission shall approve, or approve with conditions, an application for a Major Site Plan Review only after making the following findings:
a. The project complies with all provisions of the General Plan, Zoning Code, and any applicable Specific Plan, Design Guidelines, and Objective Design Standards; and
b. The design of the proposed development will not interfere with the use and enjoyment of the existing neighborhood and future development, and will not create traffic or pedestrian hazards; and

10 c. The proposed development has been reviewed in compliance with the provisions of the California Environmental Quality Act (CEQA); and d. The proposed development will not be detrimental to the public health, safety or welfare or materially injurious to the properties in the vicinity; and e. The development complies with the provisions for dedications, public improvements and undergrounding utilities pursuant to CMC Section

17.04.030(J) and congestion management and transportation demand management requirements pursuant to CMC Section 17.22.050.

2. Conditions. The Director or the Planning Commission may impose such conditions as are needed to:
a. Protect public health, safety, and general welfare; and b. Achieve the general purpose of this chapter or the specific purpose of the zoning district in which the project is located, or for General Plan compliance; and c. Minimize all undesirable or unsightly appearances that do not comply with design guidelines; and
d. Provide an orderly and visually aesthetic development within the intent of this Title.

F. Modifications.

Requests to modify an approved Site Plan or permit shall be filed with the Planning Division, accompanied by the fee established by City Council resolution. A modification may include changes to project design, permit terms, or Conditions of Approval. If the Director determines a proposed action does not substantially conform to the original approval, the applicant shall submit a modification application. The Director may approve a modification if it does not:

1. Change the character, scope, size, or intensity of the development; and

2. Significantly increase impacts on infrastructure or traffic; and

3. Alter external impacts on adjacent properties; and

4. Reduce approved setbacks or increase building height.

If these criteria are not met, the modification shall be reviewed by the original approving authority. A modification may be granted only if all findings required for the original approval are made.

G. Revocation and Reapplications.

The procedures governing revocation of approvals and eligibility for reapplication following revocation shall be in accordance with the provisions of Chapter 17.02 Section

17.02.060 General Application, Review Process, and Procedures.

17.04.050 Variances and Minor Deviations.

11 The purpose of the Variance and Minor Deviation process is to provide a mechanism for granting limited relief from the strict application of zoning regulations when, due to special circumstances applicable to a property, the literal enforcement of such regulations would result in practical difficulties or unnecessary hardship. This process ensures that any deviation from development standards remains consistent with the intent and purpose of the Zoning Code, maintains the integrity of the General Plan, and does not grant special privileges inconsistent with limitations on other properties in the same zoning district. Variances and Minor Deviations are intended to accommodate unique physical site conditions while preserving neighborhood character, protecting the public health, safety, and welfare, and ensuring equitable application of land use regulations. Any Variance granted pursuant to any Zoning Ordinance enacted prior to the effective date of this ordinance shall be construed to be a Variance under this title, subject to all conditions imposed in such Variance.

A. Minor Deviations.

1. The Director may review and decide on Minor Deviations through ministerial approval.

Table 17.04.050-1 Minor Deviations
Standard Maximum Reduction or Increase
Lot area 10% reduction
Minimum setbacks 20% reduction but must maintain
a) minimum 5 feet interior side yard
b) minimum 20 feet front yard
c) minimum xx feet street side yard
d) minimum 15 feet rear yard
Maximum lot coverage 10% increase
Building height
(including accessory
structures, flag poles, signs)
5 feet or 10% increase, whichever is less,
including the ground floor height
Maximum fence/wall height 1.5 feet increase (except within the front yard area)
Front Yard landscape
coverage
reduction from the required 50% to 40%
Parking Reduction 10% reduction of total requirement

2. In granting a Minor Deviation, the Director shall find that all of the conditions listed in subsection (1) of this section exist in reference to the subject property. The Director may impose reasonable conditions and requirements as terms of approval.

B. Variances.

When practical difficulties, unnecessary hardships or results inconsistent with the general intent and purpose of this title occur by reason of the strict interpretation of any of its provisions, any property owner may initiate proceedings for consideration of a Variance from the provisions of this title. A Variance will not be granted to permit a use not permitted in the zone by this title.

12 1. Department Investigation. The Director shall investigate the facts bearing on each case to provide information necessary to assure action consistent with the intent and purpose of this title. In cases where the Planning Division considers the reasons as set forth on the application not all within the scope of the Variance or that the application is incomplete, the applicant shall be so informed; whereupon, if the application is filed and the fees are accepted, the application shall be signed by the applicant to the effect that he was so informed. Acceptance of an application does not constitute an indication of approval.

2. Commission Public Hearing. After an application for a Variance is deemed complete, the Director shall set the matter for a public hearing to be held by the Planning Commission. Notice of the public hearing shall be given pursuant to CMC Section

17.02.060.

3. Findings. The Commission, before it may grant a Variance, shall make a finding that in the evidence presented that the following conditions exist in reference to the property being considered:
a. There are exceptional or extraordinary circumstances or conditions (including size, shape, topography, location or surroundings) that do not apply to other properties in the same vicinity and zone; and
b. The variance is necessary to preserve and enjoy the property rights of the applicant, which other property owners in the same vicinity and zone enjoy, and therefor shall not constitute a grant of special privilege; and c. The granting of the variance will not be detrimental to the public health, safety, convenience, and welfare or injurious to property and improvement in the same vicinity and zone in which the property is located; and d. The granting of such a variance will not be contrary to the objectives of the General Plan.

4. Planning Commission Decision. The Planning Commission shall announce its decision at a regular meeting or scheduled a special meeting within 30 days after the conclusion of the hearing. The decision shall approve, conditionally approve or disapprove the application, and shall set forth findings in support of the decision, and shall be filed with the Council within 20 days of the decision. A copy thereof shall be mailed to the applicant at the address shown on the application.

5. Revocation of Variances. The procedures governing revocation of approvals and eligibility for reapplication following revocation shall be in accordance with the provisions of CMC Section 17.02.090. Time limits for the Variance shall be in accordance with CMC Section 17.02.080(C).

17.04.060 Existing Lots.

A. Every parcel of land existing on the effective date of the ordinance codified in this Title shall be deemed to be one lot and shall be subject to all property development standards stated in the zone which it is located.

13 B. No parcel of land existing on the effective date of the ordinance may be reduced below the minimum standards for lot area for the zone in which the lot is located.

C. No lot area may be reduced or diminished in size in such a way that the yards, open spaces, or occupancy will be less than the requirements of the zone it’s located.

17.04.070 Use Determination.

A. Purpose.

The land use table may not include all possible uses. When a specific use is not listed and it is unclear whether the use is permitted, conditionally permitted, or not permitted, the use determination section allows the Director to determine whether or not a proposed use is similar to a listed use and whether it may be permitted or conditionally permitted in a particular zone.

B. Applicability.

A similar use determination is required when a use is not specifically listed in this code but may be permitted if it is determined to be similar in nature to a use that is permitted or conditionally permitted.

C. Review process.

1. A use determination can be initiated by staff or the public using an application provided by the Director.

2. The Director or the designee shall prepare a use determination.

3. The issuance of a use determination is an administrative function of the Director and a public hearing or notice is not required.

D. Findings.

The Director shall first make a finding that all of the following conditions exist:

1. That field investigations have determined the use and operation are compatible with the uses permitted in the zones wherein it is proposed to be located; and

2. That the subject use is similar to one or more uses permitted in the zone which it is proposed to be located; and

3. That the subject use will not cause substantial injury to the values of property in the zone which it is proposed to be located; and

4. That the subject will be designed, located and operated so that the public health, safety and general welfare will be protected.

E. Director Determinations.

The Director shall have the authority to make use determinations for proposed uses not explicitly identified in the zoning code, and is further authorized to make interpretations