Agenda — Cudahy City Council, June 6, 2023 (part 3 of 5)

“Serving The People” "Sirviendo A La Comunidad"

06/06/2023 Page 2 of 3

ANALYSIS
A Classification Plan is the foundation of any municipal personnel management system. Job descriptions become the basis for orientation, training, performance evaluation, and recruitment. The City’s current Classification Plan was designed to provide a strong and understandable rationale for assigning individuals to classifications based on the responsibilities they assume. However, due to years of vacancies the organizational structure has shifted.

Per the recommendation from the classification and compensation study, job classifications are being resubmitted for approval and changes to the Classification Plan are being added to increased efficiency in operational strategies, including title changes and new positions.

Creation of new Positions:
• Executive Assistant to the City Manager
• Assistant to the City Manager
• Housing Specialist 1
• Building Official
• Maintenance Worker- Electrician
Existing Position, Title Change:
• Purchasing & Grants Coordinator to Purchasing Coordinator • Planning Assistant to Assistant Planner
• Planning Associate to Associate Planner
• Supportive Services Coordinator to Housing Specialist 2 • Senior Parking Enforcement Officer to Community Preservation Manager • Administrative Services Director to Community Services Director • Recreation Program Coordinator to Recreation Coordinator • Assistant Recreation Program Coordinator to Assistant Recreation Coordinator Positions being abolished:
• City Treasurer
• Public Safety & Services Manager
• Parking Enforcement Officer

CONCLUSION
If the update to the City of Cudahy’s Classification Plan is not approved, City staff will need to eliminate the new positions from the upcoming city budget and city efficiencies that were

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“Serving The People” "Sirviendo A La Comunidad"

06/06/2023 Page 3 of 3

recommended per the updating of positions would not be implemented.

If approved, city efficiencies of existing positions can be implemented and City staff can begin the hiring process for the new budgeted positions.

STRATEGIC PLAN CORRELATION
Not applicable.

FINANCIAL IMPACT
No new financial impact, it was approved and funded via upcoming fiscal budget.

ATTACHMENTS
A. Proposed Resolution No. 23-24, A Resolution of the City Council of the City of Cudahy Amending the Classification Plan for City Employees
Exhibit A. Master List of Class Titles
B. Job Classifications

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RESOLUTION NO. 23-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CUDAHY, CALIFORNIA AMENDING THE

CLASSIFICATION PLAN FOR CITY EMPLOYEES
WHEREAS, on June 29, 2017, the City Council of the City of Cudahy (the “City”) approved Resolution No. 17-12, adopting and implementing a Classification Plan for all City employees; and
WHEREAS, on September 21 ,2021, the City Council approved the amended City of Cudahy’s Classification Plan for City employees under Resolution No. 21-30 to include the position of Building Inspector; and
WHEREAS, on October 1 ,2021, the City Council approved the amended City of Cudahy’s Classification Plan for City employees under Resolution No. 21-41 to include the position of Administrative Services Director and Public Works Director; and WHEREAS, on April 18 ,2023, the City Council received MGT Consulting Group’s Final Classification and Compensation study report which recommended job titles, reclassifications, and salary changes; and
WHEREAS, the City wishes to implement a Classification plan that is consistent with recommendations provided in the Final Classification and Compensation Study report received from MGT Consulting Group;

BASED UPON THE ABOVE RECITALS, THE CITY COUNCIL OF THE CITY OF

CUDAHY, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

SECTION 1. The recitals set forth above are true and correct and incorporated herein by this reference.

SECTION 2. CLASSIFICATION CREATED. The Classification Plan of the City of Cudahy is hereby ratifying the following classification into the organizational structure:

Creation of new Positions:
• Executive Assistant to the City Manager
• Assistant to the City Manager
• Housing Specialist 1
• Building Official
Attachment A Page 328 of 681

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• Maintenance Worker- Electrician
Existing Position, Title Change:
• Purchasing & Grants Coordinator to Purchasing Coordinator • Planning Assistant to Assistant Planner
• Planning Associate to Associate Planner
• Supportive Services Coordinator to Housing Specialist 2 • Senior Parking Enforcement Officer to Community Preservation Manager • Administrative Services Director to Community Services Director • Recreation Program Coordinator to Recreation Coordinator • Assistant Recreation Program Coordinator to Assistant Recreation Coordinator

SECTION 3. CLASSIFICATION ABOLISHED. The Classification Plan of the City of Cudahy is hereby ratifying the following classification into the organizational structure:
• City Treasurer
• Public Safety & Services Manager
• Parking Enforcement Officer
SECTION 4. If any part of this Resolution, or the application thereof, is held to be invalid, the remainder of this Resolution shall not be affected thereby, and this Resolution shall otherwise continue in full force and effect. To this end, the provisions of this Resolution, and each of them, are severable.

SECTION 5. This Resolution shall take effect immediately, following its adoption by the City Council and the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Cudahy at its regular meeting on this 6th day of June 2023.

Daisy Lomelí
Mayor

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ATTEST:

Richard Iglesias
City Clerk

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CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF CUDAHY )
I, Richard Iglesias, Deputy City Clerk of the City of Cudahy, hereby certify that the foregoing Resolution No. 23-24 was passed and adopted by the City Council of the City of Cudahy, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 6th day of June, 2023, and that said Resolution was adopted by the following vote, to-wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

Richard Iglesias
City Clerk

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EXHIBIT “A”

MASTER LIST OF CLASS TITLES

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MASTER LIST OF CLASS TITLES

Current Class Title Recommended Class Title
City Manager
City Manager (F/T) City Manager (F/T)
Administrative/Professional/Clerical Support
Human Resources Manager (F/T) Human Resources Manager (F/T) Human Resources Specialist (F/T) Human Resources Specialist (F/T) N/A Executive Assistant to the City Manager (F/T)
N/A Assistant to the City Manager (F/T)
Executive Assistant (F/T) Executive Assistant (F/T)
Management Analyst (FT) Management Analyst (FT)
Administrative Analyst (F/T) Administrative Analyst (F/T) Administrative Assistant (F/T) Administrative Assistant (F/T) Office Clerk (F/T) Office Clerk (F/T)
Administrative Clerk (P/T) Administrative Clerk (P/T)
Administrative Intern (P/T) Administrative Intern (P/T) Finance
Finance Manager (F/T) Finance Director (F/T)
Senior Accountant (F/T) Senior Accountant (F/T)
Accounting Technician (F/T) Accounting Technician (F/T) Purchasing & Grants Coordinator (F/T) Purchasing Coordinator (F/T) Account Clerk (P/T) Account Clerk (P/T)
City Treasurer (F/T) City Treasurer (F/T)
City Clerk
City Clerk (F/T) City Clerk (F/T)
Assistant City Clerk (F/T) Assistant City Clerk (F/T)
Deputy City Clerk (F/T) Deputy City Clerk (F/T)
Junior Deputy City Clerk (F/T) Junior Deputy City Clerk (F/T) Community Development
Community Development Director (F/T) Community Development Director (F/T) Senior Planner (F/T) Senior Planner (F/T)
Planning Assistant (F/T) Assistant Planner (F/T)
Planning Associate (F/T) Associate Planner (F/T)
Planning Technician (P/T) Planning Technician (P/T)
N/A Housing Specialist 1 (F/T)
Supportive Services Coordinator (F/T) Housing Specialist 2 (F/T)

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N/A Building Official (F/T)
Senior Building Inspector (F/T) Senior Building Inspector (F/T) Building Inspector (F/T) Building Inspector (F/T)
N/A Permit Technician (F/T)
Public Safety & Services Manager (F/T) Public Safety & Services Manager (F/T) Senior Parking Enforcement Officer (F/T) Community Preservation Manager (F/T) Senior Community Preservation Officer
(F/T)
Senior Community Preservation Officer (F/T)
Community Preservation Officer (F/T) Community Preservation Officer (F/T) Community Preservation Technician (P/T) Community Preservation Technician (P/T) Municipal Enforcement Officer (P/T) Municipal Enforcement Officer (P/T) Parking Enforcement Officer (F/T) Parking Enforcement Officer (F/T) Public Works/ Engineering
Public Works Director/Engineer (F/T) Public Works Director/Engineer (F/T) Assistant City Engineer (F/T) Assistant City Engineer (F/T) Assistant Engineer (Civil) (F/T) Assistant Engineer (Civil) (F/T) Associate Engineer (Civil) (F/T) Associate Engineer (Civil) (F/T) Maintenance Superintendent (F/T) Maintenance Superintendent (F/T) Maintenance Leader (F/T) Maintenance Leader (F/T)
Maintenance Worker (F/T) Maintenance Worker (F/T)
Maintenance Worker- Janitorial (F/T) Maintenance Worker- Janitorial (F/T) N/A Maintenance Worker- Electrician (F/T)
Maintenance Aide (P/T) Maintenance Aide (P/T)
Community Services
Administrative Services Director (F/T) Community Services Director (F/T) Parks and Recreation Manager (F/T) Parks and Recreation Manager (F/T) Recreation Program Coordinator (F/T) Recreation Coordinator (F/T) Asst. Recreation Program Coordinator (F/T) Asst. Recreation Coordinator (F/T) Senior Recreation Leader (P/T) Senior Recreation Leader (P/T) Recreation Leader (P/T) Recreation Leader (P/T)
Recreation Aide (P/T) Recreation Aide (P/T)

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City of Cudahy
Job Classifications
Effective: June 6, 2023
Attachment B Page 335 of 681
1 Account Clerk
2 Accounting Technician
3 Administrative Analyst
4 Administrative Assistant
5 Administrative Clerk
6 Administrative Intern
7 Assistant City Clerk
8 Assistant City Engineer
9 Assistant Engineer
10 Assistant Planner
11 Assistant Recreation Coordinator
12 Assistant to City Manager
13 Associate Engineer
14 Associate Planner
15 Building Inspector
16 Building Official
17 City Clerk
18 City Manager
19 Community Development Director
20 Community Preservation Manager
21 Community Preservation Officer
22 Community Preservation Technician
23 Community Services Director
24 Deputy City Clerk
25 Executive Assistant
26 Executive Assistant to the City Manager
27 Finance Director
28 Housing Specialist 1
29 Housing Specialist 2
30 Human Resources Manager
31 Human Resources Specialist
32 Junior Deputy City Clerk
33 Maintenance Aide
34 Maintenance Leader
35 Maintenance Superintendent
36 Maintenance Supervisor
37 Maintenance Worker
38 Maintenance Worker- Electrician
39 Maintenance Worker- Janitorial
40 Management Analyst
41 Municipal Enforcement Officer
42 Office Clerk
43 Parks and Recreation Program Manager
44 Permit Technician
45 Planning Technician
46 Public Works Director/Engineer
47 Purchasing Coordinator
48 Recreation Aide
49 Recreation Coordinator
50 Recreation Leader
51 Senior Accountant
52 Senior Building Inspector
53 Senior Community Preservation Officer
54 Senior Planner
55 Senior Recreation Leader
List of Job Classifications

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DEFINITION:

ACCOUNT
CLERK
(Part-Time)
Under immediate supervision, performs varied entry level financial and clerical work in the maintenance of financial and budget records; performs routine office administrative duties; and performs other related duties as required.

EXAMPLES OF ESSENTIAL DUTIES:

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Account Clerk
Classification Specification Page 2
● Keeps abreast of new laws and regulations affecting the area of responsibility. ● Participates in cross-training and provides back up to other staff; assists other office personnel in performing related administrative support functions; serves as a backup to other finance and/or city functions.
● Establishes positive working relationships with city staff and the general public. ● Assumes responsibility for ensuring that the position’s duties are conducted in a safe and efficient manner.
● Performs other related duties, as assigned.

QUALIFICATIONS:

Knowledge of: Clerical and financial record keeping procedures and filing systems; basic methods and practices of financial record keeping and accounting; daily cashiering procedures and duties; billing, account management, and financial system software and procedures; customer service and customer relations practices and principles; English usage, spelling, grammar, and punctuation; modern office practices, equipment, and procedures; computer systems and software applications; city organization, functions and policies; safe work methods and safety regulations.

Ability to: Maintain a variety of routine financial records; prepare routine financial reports and keep detailed records; examine source documents and review for accuracy and discrepancies; perform basic arithmetical calculations quickly and accurately; interpret customer accounts; explain city policies; exercise independent judgment and initiative within established guidelines; operate standard office equipment, personal computers, and related software; communicate clearly and concisely, orally and in writing; be tactful and courteous to the public; effectively represent the city, including its programs and policies, with the public; establish and maintain effective working relationships with all levels of city management, employees, the public, and others encountered in the course of work; provide excellent customer service and resolve public concerns and complaints; understand and follow oral and written directions; work effectively with a small group or individually; skillfully and safely operate a motor vehicle when required in the course of performing work duties.

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Account Clerk
Classification Specification Page 3
level coursework in accounting; and one (1) year of experience in financial recordkeeping. The ability to speak Spanish is highly desirable.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator's license from the State of California.

OTHER QUALIFICATIONS:

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions on a case-by-case basis.

While performing the duties of this classification, an incumbent is regularly required to use hands and fingers to handle or feel. The employee is frequently required to talk, hear, sit and reach with hands and arms. The employee is occasionally required to stand, walk, climb, or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

FLSA Status: Non-Exempt Effective Date: June 6, 2023

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DEFINITION:

ACCOUNTING

TECHNICIAN
(Full-Time)
Under general supervision, performs journey level financial recordkeeping of routine to moderate difficulty relating to accounts payable, accounts receivable, payroll, and petty cash; performs responsible office administrative duties; and performs other related duties as required.

EXAMPLES OF ESSENTIAL DUTIES:

All positions:
● Prepares and processes a variety of bi-weekly, monthly, quarterly, and year end reports; and assembles, prepares, and enters a variety of data into a computer. ● Uses computer systems to compile information or create documents relating to customers’ transactions; processes customer refunds.
● Uses spreadsheet software to keep financial records and process documents involved in financial transactions; processes invoices for payment. ● Assists the senior accountant and finance director with research and investigation of payments, payment history, and discrepancies.
● Assembles, matches, sorts, tabulates, checks, and files numerical data.

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Accounting Technician Classification
Specification Page 2
● Handles cash transactions; balances the register at the end of the day; and finds discrepancies when the register does not balance.
● Prepares daily bank deposits and; verifies daily cash receipt reports. ● Assists customers in coordinating with other city divisions as needed. ● Receives and processes payments of different types from the general public. ● Creates correspondence.
● Maintains a variety of confidential financial records. ● Keeps abreast of new laws and regulations affecting the area of responsibility. ● Participates in cross-training and provides back up to other internal staff; assists other office personnel in performing related administrative support functions; serves as a backup to other finance and/or city functions.
● Establishes positive working relationships with city staff and the general public. ● Assumes responsibility for ensuring the duties of the position are performed in a safe and efficient manner.
● Performs other related duties, as assigned.

In addition, when assigned to Payroll and Accounts Payable:
● Performs regular payroll processing including hours entry, taxes, contributions, and deductions; prints and distributes checks; processes direct deposit online; runs and distributes payroll reports.
● Calculates funds owed and initiates payments to various employee benefit and retirement plans; prepares retirement reports.
● Processes garnishments that have been ordered by other governmental agencies. ● Assists in administering employee benefits for payroll purposes, including insurances, deferred compensation, and related programs.

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Accounting Technician
Classification Specification Page 3
● Prepares and collects documents for account reconciliations for the annual audit of payroll and other accounts as required.
● Participates in the generation of annual W2 reporting; quarterly payroll reporting and submittal, such as 941 and DE9’s.
● Prepares checks for authorized signatures and distribution and/or mailing. ● Processes invoices for accounts payable; codes invoices with vendor and account numbers and enters into the computer for processing.
● Reconciles accounts to the general ledger.
● Processes claims for federal grants.
● Preparation of Annual 1099 misc. and 1099 non employee compensation (NEC). ● Preparation and collection of documents for the financial annual audit for payroll and accounts payable.
● Preparation of Community Development Block Grant (CDBG) reimbursements and collection of supporting documents.

In addition, when assigned to Business License Registration:
● Provides customer services for business license applicants; processes documents, applications, and fees; and answers questions within the scope of authority and training.
● Provides information to applicants on fees and regulations ; assists applicants in completing forms.
● Reviews and accepts license applications; reviews applications for completeness; calculates and collects applicable fees at the public counter, electronically or by mail; prepares and issues receipts; and forwards applications to appropriate staff for review.
● Creates customer application files; enters application data into computer and manual filing systems; and compiles and maintains accurate records.

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Accounting Technician
Classification Specification Page 4
● Prepares renewal notices; processes and reviews payments; and issues final certificates; and collects delinquent accounts as required.

QUALIFICATIONS:

Knowledge of: Principles, methods, and practices of financial record keeping and accounting at an intermediate level; principles, methods, and practices of payroll, accounts receivable, accounts payable, business licenses and fees, and customer account record keeping work; daily cashiering procedures and duties; billing, account management, and financial system software and procedures; customer service and customer relations practices and principles; English usage, spelling, grammar, and punctuation; modern office practices, equipment, and procedures; computer systems and software applications; city organization, functions, and policies; safe work methods, and safety regulations.

Ability to: Maintain a variety of confidential financial records of intermediate complexity; prepare a variety of financial statistical reports; prepare reports of intermediate complexity and keep detailed records; examine source documents and review for accuracy and discrepancies; perform detailed arithmetical calculations quickly and accurately; interpret customer accounts and consumption records, and explain city policies; exercise independent judgment and initiative within established guidelines; operate standard office equipment, personal computers, and related software; communicate clearly and concisely, orally and in writing; be tactful and courteous to the public; effectively represent the city, including its programs and policies, with the public; establish and maintain effective working relationships with all levels of city management, employees, the public, and others encountered in the course of work; provide excellent customer service and resolve public concerns and complaints; understand and follow oral and written directions; work effectively with a small group or individually; skillfully and safely operate a motor vehicle when required in the course of performing work duties. Multitask and provide solutions and actions in areas that require improvements.

Education and Experience: Any combination of education and experience that may provide the required knowledge, abilities, and skills is qualifying. A typical way is graduation from high school or equivalent, supplemented by the completion of college level coursework in accounting; and three (3) years of experience in fiscal, statistical, and financial recordkeeping, preferably for a public agency. Additional qualifying experience may be substituted for the supplemental education requirement.

Possession of a Certified Payroll Professional Certificate is highly desirable for positions regularly assigned to the payroll function. The ability to speak Spanish is highly desirable.

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Accounting Technician
Classification Specification Page 5
Necessary Special Requirements: Possession of a valid Class C motor vehicle operator's license from the State of California.

OTHER QUALIFICATIONS:

While performing the duties of this classification, an incumbent is regularly required to use hands and fingers to handle, or feel. The employee is frequently required to talk, hear, sit, and reach with hands and arms. The employee is occasionally required to stand, walk, climb, or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

FLSA Status: Non-Exempt Effective Date: June 6, 2023

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ADMINISTRATIVE ANALYST
(Full-Time)
DEFINITION:

Under the direct supervision of the city manager, performs a full range of responsible and varied analytical, administrative, and confidential activities in support of the city manager and city manager’s office; assists with the coordination the city’s insurance, safety, loss control, and property/liability claims programs; assists with citywide marketing and communication activities; participates in staff report review and agenda preparation; performs a variety of special projects; coordinates assigned activities with other divisions, outside agencies, and the general public; and performs other related duties as required.

EXAMPLES OF ESSENTIAL DUTIES:

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Administrative Analyst
Classification Specification Page 2
● Prepares comprehensive technical records as well as analytical and statistical reports pertaining to the assigned area of responsibility, including the preparation of conclusions and forecasts based on data summaries and other findings. ● Assists with the city’s insurance, safety, loss control, and property/liability claims programs through outside vendors; initiates, recommends and implements policies; and coordinates safety training programs with citywide managers. ● Participates in staff report review and agenda preparation. ● Participates in budget development and administration for the assigned area of responsibility.
● Provides assistance in resolving administrative issues; identifies issues and conducts research to find alternative solutions; and makes and assists in the implementation of recommendations.
● Studies selected aspects of proposed legislation and provides a summary to the supervisor regarding possible effects on city programs. ● Assists in gathering and disseminating information in conjunction with the city’s public information and communications program, which include the city’s monthly newsletters, city’s website, and press releases.
● Maintains internal and external customer relations by using tact and diplomacy in all interactions with customers; establishes and maintains positive and effective working relationships with co-workers and those contacted in the course of work. ● Coordinates with outside agencies, acting as liaison to other internal staff; provides complex staff assistance to management staff.
● Participates in and provides staff support to a variety of boards and commissions; prepares and presents staff reports and other correspondence as appropriate and necessary.
● Stays abreast of new trends and innovations in the field of responsibility. ● Participates in cross-training and provides back up to other internal staff; assists other office personnel in performing related administrative support functions; serves as a back up to other finance and/or city functions.

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Administrative Analyst
Classification Specification Page 3
● Establishes positive working relationships with city staff and the general public. ● Assumes responsibility for ensuring that the position’s duties are conducted in a safe and efficient manner.
● Performs other duties as assigned by the supervisor.

QUALIFICATIONS:

Knowledge of: operational characteristics, services, and activities of the assigned program area; principles and practices of program development and public administration; organization and operation of municipal government; municipal government functions specifically related to the program area; legislative practices; methods and techniques of data collection, research, and report preparation; principles and applications of critical thinking and analysis; techniques and formulae for administrative, financial, and comparative analyses; methods and techniques of effective technical, administrative, and financial record keeping, report preparation, and presentation; recent developments, research methods, current literature, and sources of information related to assigned programs and service areas; terminology used in the area of assignment; principles and practices of budget preparation and administration; computer systems, including general knowledge of finance and accounting systems; principles of business letter writing; office procedures, methods, and equipment, including strong computer skills and applicable software applications such as word processing, spreadsheets, and databases; internet web site practices, methods and techniques; principles, trends, methods, and techniques used in customer service, public relations, public information, and program education and promotion; English usage, spelling, grammar, and punctuation; pertinent federal, state, and local laws, codes, and regulations.

Ability to: perform a full range of responsible and varied analytical duties in providing responsible staff support to a city division, section, or function; plan, organize, direct, coordinate, and evaluate assigned programs, projects, events, or technical areas; participate in the development and administration of program goals, objectives, and procedures; perform a range of analytical, programmatic, and administrative duties involving the use of some independent judgment and personal initiative; collect, evaluate, and interpret varied information and data; research, analyze, and formulate recommendations, work plans, and activities regarding planning, technical, and administrative issues; analyze problems, identify alternative solutions, project the consequences of proposed actions, and develop recommendations in support of goals; develop recommendations for problematic areas; read and interpret plans and specifications; prepare clear and concise technical, administrative, and financial reports;

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Administrative Analyst
Classification Specification Page 4
prepare clear, accurate, and concise tables, schedules, summaries, and other materials in statistical and narrative form; establish and maintain various data collection, record keeping, tracking, filing, and reporting systems; understand the organization and operation of the city, assigned program, and of outside agencies as necessary to assume assigned responsibilities; understand, interpret, and apply administrative policies and procedures as well as pertinent federal, state, and local laws, codes, and regulations; properly interpret, ensure compliance with, and make recommendations in accordance with laws, regulations, and policies; identify and respond to community and organizational issues, concerns, and needs; coordinate multiple projects and meet critical deadlines; organize and prioritize timelines and project schedules in an effective and timely manner; work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person; exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; attend night or weekend meetings, events, or activities outside normal business hours.

Education and Experience: Any combination of education and experience that may provide the required knowledge, abilities, and skills is qualifying. A typical way is graduation from an accredited four (4) year college or university with a Bachelor's Degree in business or public administration or a related field, or currently enrolled in graduate coursework at an accredited college or university; and a minimum of two (2) years of progressively responsible, technical or administrative experience in public or business administration, management, or a related field. The ability to speak Spanish is highly desirable, but not required.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator’s license from the State of California.

OTHER QUALIFICATIONS:

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Administrative Analyst
Classification Specification Page 5
ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

FLSA Status: Non-Exempt Effective Date: June 6, 2023

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DEFINITION:

ADMINISTRATIVE

ASSISTANT
(Full-Time)
Under direct supervision, performs a variety of highly responsible and complex administrative duties in support of an assigned functional area; handles administrative details and day-to-day office operations coordination; and performs other related duties as required.

EXAMPLES OF ESSENTIAL DUTIES:

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Administrative Assistant
Classification Specification Page 2
● Gathers, organizes, and prepares information for routine reports. ● Recommends organizational or procedural changes affecting administrative support activities.
● Maintains a variety of files and records of information. ● Maintains manuals and update resource materials.
● May serve as secretary and/or administrative staff to a board or commission preparing the agenda and taking minutes of meetings.
● Assists in the assigning, supervision, and participation in the work of the administrative support section of an assigned functional area. ● Reviews work upon completion for conformance to divisional requirements. ● Participates in cross-training and provides back up to other city staff; assists other office personnel in performing related administrative support functions; serves as a backup to other finance and/or city functions.
● Establishes positive working relationships with city staff and the general public. ● Assumes responsibility for ensuring that the position’s duties are conducted in a safe and efficient manner.
● Performs other related duties, as assigned.

QUALIFICATIONS:

Knowledge of: English usage, spelling, grammar, and punctuation; organization and procedures of that division to which it is assigned; modern office methods and standard office equipment usage; computer software, including word processing applications at an advanced level; reception and telephone techniques; principles and practices of classifying, indexing, processing, retrieving, and controlling a large volume of records; principles of supervision and training; modern office administration practices and procedures; principles and practices of effective business communication; rules and procedures governing the notice and conduct of public meetings; record keeping, account maintenance, and purchasing practices and procedures; and the city boards, commissions, and committees.

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Administrative Assistant
Classification Specification Page 3
Ability to: Plan, organize, and carry out secretarial work to meet deadlines; receive highly sensitive information and maintain confidentiality; understand and carry out oral and written directions; communicate clearly and concisely, both orally and in writing; maintain division head’s working calendar and schedule appointments and meetings; establish and maintain cooperative working relationships with those contacted in the course of work; assist in compiling and maintaining complex records and preparing technical reports for a division; work independently in the absence of supervisor; plan, organize, and supervise the work of other clerical staff; perform relatively complex arithmetic and statistical calculations and computations rapidly and accurately; interpret and apply administrative and divisional rules, policies, and procedures; analyze situations carefully and adopt effective courses of action; compose correspondence and business letters from brief instructions.

Education and Experience: Any combination of education and experience that may provide the required knowledge, abilities, and skills is qualifying. A typical way is graduation from high school or equivalent, supplemented by courses in office practices and procedures; and three (3) years of experience performing complex and responsible office and administrative duties, preferably including some secretarial support work for one or more managers. Additional qualifying experience may be substituted for the supplemental education requirement. The ability to speak Spanish is highly desirable.

Necessary Special Requirements:

Possession of a valid Class C motor vehicle operator's license from the State of California.

OTHER QUALIFICATIONS:

While performing the duties of this classification, an incumbent is regularly required to use hands and fingers to handle or feel. The employee is frequently required to talk, hear, sit, and reach with hands and arms. The employee is occasionally required to stand, walk, climb, or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

FLSA Status: Non-Exempt Effective Date: June 6, 2023

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DEFINITION:

ADMINISTRATIVE
CLERK
(Part-Time)
Under close supervision performs a variety of routine clerical tasks; provides assistance with routine and repetitive tasks in support of a city function or service; receives training and guidance in the more difficult tasks; and performs other related duties as required.

EXAMPLES OF ESSENTIAL DUTIES:

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Administrative Clerk
Classification Specification Page 2
● Assists in processing mail, including receiving, sorting, time stamping, logging, and distributing incoming and outgoing correspondence and packages. ● Assists in collecting payments whether in cash or credit and/or commercial checks and issuing receipts.
● Assists in issuance of receipts, refunds, and change. ● Assists in maintaining inventory of office merchandise and supplies in stock and reordering standard items or supplies needed for city office operations. ● Types, formats, edits, revises, proofreads, and processes a variety of documents and forms, including general correspondence, notices, reports, memos, and other documents.
● Operates a variety of office equipment including a computer, typewriter, copier, facsimile machine, and adding machine; learns to utilize various computer applications and software packages.
● Participates in cross-training and provides back up to other internal staff; assists other office personnel with related administrative support functions. ● Establishes positive working relationships with city staff and the general public. ● Assumes responsibility for ensuring the position’s duties are conducted in a safe and efficient manner.
● Performs other duties as assigned.

QUALIFICATIONS:

Knowledge of: Basic office practices and procedures; correct English usage, including spelling, grammar, and punctuation; basic office procedures, methods, and equipment, including computers and word processing software; record keeping and filing practices and procedures; methods and techniques of proper phone etiquette; basic math.

Ability to: Learn to perform a variety of clerical duties of a general nature for an assigned office; learn the organization, operation, and services of the city and of outside agencies as necessary to assume assigned responsibilities; type accurately at a speed necessary to meet the requirements of the position; learn to operate a multiline telephone system; learn to maintain office and specialized files; understand and follow written and oral instructions; use tact and discretion in dealing with sensitive situations and concerned people and customers; communicate clearly and concisely, both orally and in writing; establish and maintain effective professional working

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Administrative Clerk
Classification Specification Page 3
relationships with those contacted in the course of work.

Education and Experience: Any combination of education and experience that may provide the required knowledge, abilities, and skills is qualifying. A typical way is graduation from high school or an equivalent, supplemented by courses in office practices and procedures. Experience in clerical or administrative work may be substituted for the supplemental education requirement. The ability to speak Spanish is highly desirable but not required.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator’s license from the State of California.

OTHER QUALIFICATIONS:

While performing the duties of this classification, an incumbent is regularly required to use hands and fingers to handle or feel. The employee is frequently required to talk, hear, sit, and reach with hands and arms. The employee is occasionally required to stand, walk, climb, or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

FLSA Status: Non-Exempt Effective Date: June 6, 2023

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ADMINISTRATIVE
INTERN
(Part-Time “At Will”)
DEFINITION:

Under direct supervision, assists professional and technical city personnel in performing specialized administrative and/or technical tasks, in addition to receiving training in the area of assignment; performs related duties as assigned. Positions assigned to this class provide administrative and/or technical support throughout the city and offer an opportunity for individuals to gain practical experience in municipal government in areas, such as finance, human resources, community development, and specialized activities.

This classification is designated as “at will” and is not eligible for regular employment status.

Interns serve at the request of the hiring authority. The internship assignment is limited to two (2) years.

EXAMPLES OF ESSENTIAL DUTIES:

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Administrative Intern
Classification Specification Page 2
● Assists in budget preparation, analysis, and administration, as directed; performs audits and/or maintains records of account activity; prepares projections of service volumes and related costs.
● Assists in the preparation and/or revisions of manuals, written reports, proposals, procedures, and memoranda.
● Assists in developing and making presentations; participates in community and outreach events.
● Follows up on a variety of citizen inquiries offering technical and administrative assistance to resolve complaints, or referring them to the appropriate authority. ● Operates a computer terminal to key data, perform file maintenance, and generate computer reports; may initiate or prepare correspondence in the performance of assigned tasks.
● Participates in cross-training and provides back up to other staff; assists other office personnel in performing related administrative support functions; serves as a backup to other finance and/or city functions.
● Establishes positive working relationships with city staff and the general public. ● Assumes responsibility for ensuring that the position’s duties are conducted in a safe and efficient manner.
● Performs other duties as assigned.

QUALIFICATIONS:

Knowledge of: Basic knowledge of research techniques and sources of availability of information; methods of report presentation; methods and procedures of budget preparation; the organization and functions of the assigned municipal service area; general office procedures; practices and techniques of effective public relations and customer service.

Ability to: Perform specialized, technical, professional, and routine tasks in an assigned area; operate modern office equipment, including a computer; conduct research, perform analysis, and prepare reports of findings; interpret and apply relevant laws, ordinances, and regulations; work independently or as part of a team; understand and follow oral and written direction; establish and maintain cooperative working relationships; communicate effectively both orally and in writing.

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Administrative Intern
Classification Specification Page 3
Education and Experience: Any combination of education and experience that may provide the required knowledge, abilities, and skills is qualifying. A typical way is recent graduation or upper class standing in an accredited college or university, preferably with completion of course work in a field appropriate to the area of assignment, such as business or public administration, or a related field. The ability to speak Spanish is highly desirable.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator’s license from the State of California and a satisfactory driving record may be required for some assignments.

OTHER QUALIFICATIONS:

FLSA Status: Non-Exempt Effective Date: June 6, 2023

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ADMINISTRATIVE SERVICES DIRECTOR
(Full-Time “At Will” Position)
DEFINITION:

Under the direct supervision of the city manager, ensures all activities are done effectively and efficiently so that all other operations will function well. The administrative director works as part of the senior staff, overseeing staff within the department and ensuring that city workflows are efficient and productive. Key role in managing entry level and mid-level administrative staff and keeping other senior executives informed about changes in organizational procedures. The administrative director analyzes company databases, looks for ways to improve reporting, and assesses the success of new operational initiatives. They may also address compliance issues and collaborate with managers to help employees adjust to company changes.

Responsible for all aspects of department services and management, including developing and implementing goals and priorities and policy development. Administrative direction is provided by the city manager. The job incumbent directly supervises staff in the administrative services division. Provides highly responsible and technical staff assistance to the city manager; participates as a member of the executive team; and performs related duties as assigned. Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the administrative services department.

Provides for the selection, training, professional development, and work evaluation of department staff; authorizes discipline as required. Oversee parks and recreations, and educational/school collaborations.

EXAMPLES OF ESSENTIAL DUTIES:

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Administrative Service Director
Classification Specification Page 2
● Participates in the development of city goals, objectives, policies, and priorities; incorporates community input into goals and objectives for the city manager’s and city council’s approval; develops new policies in consultation with the city manager; confers with department directors, and employees regarding significant policy and procedural changes.
● Implements procedures to increase efficiency in the workplace. ● Monitors for compliance with city policies, contracts, rules and ordinances, as well as applicable federal and state statutes.
● Generates annual workflow finances.
● Responds to and resolves difficult and sensitive citizen inquiries and complaints. ● Organizes the workplace so that the workflow is streamlined. ● Prepares highly complex and technical reports; documents policies and procedures; performs research.
● Manages the development and implementation of goals, objectives, and priorities for each assigned service area; recommends and administers policies and procedures; as well as a variety of contracts.
● Establishes, within city policy, appropriate service and staffing levels for assigned functions; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly. ● Assesses and monitors workload, administrative and support systems, and internal reporting relationships for assigned areas of responsibility; identifies opportunities for improvement; directs and implements changes.
● Ensures close coordination with other city departments and affected outside groups. ● Makes presentations before various groups, including city council, commissions, and professional and public meetings, as needed.
● Builds and maintains respectful, positive working relationships with staff, supervisors, outside agencies and the public using principles of good customer service; provides effective conflict resolution.

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Administrative Service Director
Classification Specification Page 3
● Plans, directs, coordinates, and implements, through subordinate level staff, work plans for assigned departments; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with key city staff to identify and resolve problems.
● Oversees front desk, and facility operations in the parks and recreation department, and city manager’s office communications with residents/community members. ● Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
● Oversees and participates in the development and administration of assigned department budgets; approves the forecast of funds needed for staffing, equipment, materials, and supplies; approves expenditures and implements budgetary adjustments as appropriate and necessary.
● Performs other duties as assigned.

QUALIFICATIONS:

Knowledge of: The administrative services director must be knowledgeable of clerical procedures and systems; governmental accounting and auditing; budgeting, taxation, revenue and record keeping procedures; principles and practices of supervision, leadership, customer service and public contact; applications of electronic data technology; interpretation and implementation of local, state and federal codes, laws and regulations; and principles and practices of human resources and risk management. The administrative service director will be responsible for instilling values that result in providing excellence in customer service and work products. Plans and executes smalland large-scale projects and events. Public park administration. Political acumen.

Related computer applications.

Ability to: Communicate strongly in English and the ability to speak Spanish is highly desirable; be strategic and thoughtful; be aware of trends and have foresight to anticipate and prepare for the future; be strong in fundamentals of fund accounting; be communicative and think critically; organized and be proficient in time management; be effective in writing and presentations for informed decision making; engaged in department operations without being a micromanager; empower staff while being a working manager; collaborate with citywide departments and city manager; problem solve; lead a service oriented goal achieving team; be effective in creating and maintaining a positive work environment and culture; adapt rapidly; be politically astute

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Administrative Service Director
Classification Specification Page 4
and intuitive; and be an advocate for diversity, equity, and inclusion.

Education and Experience: Five (5) years of progressively responsible experience in finance, management, human resources or related experience, including three (3) years of management and administrative responsibility. A bachelor’s degree from an accredited college or university in government finance, public administration or a related field is required. A master’s degree is highly desirable. The ability to speak Spanish is highly desirable.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator’s license from the State of California.

OTHER QUALIFICATIONS:

Some of these requirements may be accommodated for otherwise qualified individuals requesting and requiring such accommodations.

FLSA Status: Exempt Effective Date: June 6, 2023

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CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

ASSISTANT CITY CLERK
(Full-Time, “At Will”)
DEFINITION:

Under general administrative direction of the City Clerk, performs confidential, complex, and highly responsible support services for the City Clerk’s Office; coordinates assigned activities with other divisions and outside agencies; and performs other related duties as required.

EXAMPLES OF ESSENTIAL DUTIES:

The duties and responsibilities listed below are intended to provide a representative list of the various types of work that may be performed. Specifications are not intended to reflect all duties performed within the job class, and incumbents may expect to perform other related similar duties. • Assumes full management responsibility for all functions, programs, and operations of the City Clerk’s Office; manages the development and implementation of goals, objectives, and priorities.
• Recommends and administers policies and procedures; establishes, within city policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly; assesses and monitors workload, administrative and support systems, and internal reporting relationships.
• Identifies opportunities for improvement; directs and implements changes; plans, directs, and coordinates the work plan for the city clerk’s Office; assigns projects and programmatic areas of responsibility.
• Reviews and evaluates work methods and procedures and meets with key staff to identify and resolve problems.
• Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; and implements discipline and termination procedures.
• Participates in the development and administration of the division budget; approves the forecast of funds needed for staffing, equipment, materials, and supplies; approves expenditures, and implements budgetary adjustments as appropriate and necessary.

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• Drafts Staff Reports and prepares them for council agenda placement as needed. • Coordination of the agenda and supporting material preparation, publication, and distribution for City Council and other meetings as needed.
• Attends regular and special City Council meetings and oversees or performs an accurate recording of the proceedings; oversees codification and maintenance of the Municipal Code; and assumes responsibility for the publication, filing, and indexing of all City Council proceedings.
• Oversees and performs all activities related to the city’s record management system including the maintenance, filing, indexing, and retention of official municipal documents; prepares and directs the publication of all legal notices as required; prepares periodic updates to the city’s municipal code.
• Plans, organizes, supervises, and participates in the conduct of elections; administers oaths and affirmations, and attests to proper execution of all public documents. • Administers Council and Commission filings under the Fair Political Practices Act and serves as filing officer for the city's conflict of interest code. • Provides staff assistance and support to the City Clerk, City Council and City Manager; arranges meetings and conferences for the Council, City Clerk and the City Manager; and arranges Council-related functions.
• Maintains rosters of City Council staff and Board and Commission members, recruits for Commission vacancies.
• Manages insurance compliance for all contractors with the city, including ensuring that certificates of insurance for all city contracts are current. • Manages Public Records Act requests, including ensuring full compliance from all divisions and providing employee training for the city as necessary. • Oversees the audio recording of Council meetings; oversees the City Clerk’s page of the City’s website, including publication of City Council meetings. • Manages the recording of official city records and ensures documents are fully and promptly recorded.
• Drafts Minutes after each council meeting and submits them to City Council for approval in a timely matter.
• Composes and or coordinates the presentation of proclamations, commendations, memorandums, and certificates of recognition to the City Council. • Ensures resolutions, ordinances, contracts, and other documents are fully executed by all parties upon approval and filed accordingly.
• Manages complex research indexes so that records can be located and retrieved; manages

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complex City Council records and archives, including ensuring complete, accurate, and trustworthy records.
• Represents and coordinates assigned activities of the City Clerk’s Office with other divisions, elected officials, and outside agencies.
• Explains programs, policies, and activities of the City Clerk; negotiates and resolves sensitive and contentious issues.
• Attends and participates in professional City Clerk group meetings and other workshops and training related to City Clerk practices and legislative updates. • Maintains awareness of new trends and developments in the fields related to the City Clerk’s Office, including municipal records management and elections administration; incorporates new developments as appropriate.
• Receives tracks, and disburses citizen complaints; responds to and resolves difficult and sensitive citizen inquiries and complaints.
• Prepares the Council’s agenda and forecast it.
• Serves as a support backup to City Clerk and assists other office personnel in performing related administrative support functions.
• Conducts and records official bid openings.
• Accepts summons on behalf of the city.
• Establishes positive working relationships with city staff and the general public. • Assumes responsibility for ensuring that the position’s duties are carried out in a safe and efficient manner.
• Performs other duties as assigned.

QUALIFICATIONS:

Knowledge of: Operations, services, and activities of a City Clerk’s Office; organization and function of City government; pertinent federal, state, and local laws, codes, and regulations including election laws and procedures, Political Reform Act requirements, open meeting laws and procedures, Conflict of Interest Code reporting requirements, and Public Records Act requirements; principles and practices of program development and administration; principles and practices of municipal budget preparation and administration; principles of supervision, training, and performance evaluation; principles and practices of automated and manual records management, retrieval, and storage; modern office procedures, methods, and equipment including computers and supporting software applications; English usage, spelling, grammar, syntax, punctuation, and business math; principles and practices used in the development of business correspondence.

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Ability to: Perform the comprehensive programs of a City Clerk’s Office; recommend and administer goals, objectives, and procedures for the City Clerk’s Office; understand the organization, operation, and services of the City and of outside agencies as necessary to assume assigned responsibilities; analyze and assess programs, policies, and operational needs and make appropriate adjustments; research, analyze, and evaluate new service delivery methods and techniques; supervise, train, and evaluate staff; plan, organize, and coordinate the work of lower-level staff; analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals; coordinate and administer local elections; ensure proper conduct of meetings; oversees and administers an efficient records management system; interpret and apply applicable federal, state, and local policies, laws, and regulations; provide information and organize material in compliance with laws, regulations, and policies; operate office equipment, including computers and supporting word processing, spreadsheet, and database applications; adapt to changing technologies and learn functionality of new equipment, and systems; communicate clearly and concisely, both orally and in writing; establish and maintain effective professional working relationships with those contacted in the course of work.

Education and Experience: Any combination of education and experience that may provide the required knowledge, abilities, and skills is qualifying. A typical way is graduation from high school or equivalent supplemented by business or college courses, and three (3) years of progressively responsible administrative experience in a public agency records office or in a City Clerk’s Office, at least one year of supervisory experience. A Bachelor’s degree from an accredited college or university in the field of public or business administration or related field is highly desirable. The ability to speak Spanish is highly desirable.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator's license from the State of California. Possession of a Certified Municipal Clerk’s Certificate (CMC) is preferred, and if not certified, one is required within three years of hire. Ability to attend night meetings as assigned.

OTHER QUALIFICATIONS:

While performing the duties of this classification, an incumbent is regularly required to use hands and fingers to handle, or feel. The employee is frequently required to talk, hear, sit, and reach with hands and arms. The employee is occasionally required to stand, walk, climb or balance, and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to ten (10) pounds and frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

FLSA Status: Exempt Effective Date: June 6, 2023

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ASSISTANT CITY ENGINEER
(Full-Time)
DEFINITION:

Under general direction, oversees, administers and plans the City’s Capital Improvement Program (CIP) and coordinates the activities and operations of the Engineering Division; serves as the liaison to local, state and federal agencies administering infrastructure projects; coordinates assigned activities with other units, divisions, outside agencies, and the general public; provides highly responsible and complex staff assistance to the City Manager and contracted City Engineer in the management of public works projects and plans; and performs other related duties as required.

EXAMPLES OF ESSENTIAL DUTIES:

The duties and responsibilities listed below are intended to provide a representative list of the various types of work that may be performed. Specifications are not intended to reflect all duties performed within the job class, and incumbents may expect to perform other related similar duties. • Assumes responsibility for the services and activities of the City’s Engineering Division including the strategic planning of the City’s Capital Improvement Program (CIP). • Oversees Capital Improvement Projects consisting of street construction and rehabilitation, sewer and storm drain facilities, drainage and flood control infrastructure, bridge facilities, traffic engineering infrastructure, parks and recreational facilities, construction of new and rehabilitation of existing public buildings.
• Provides engineering support for the private development civil engineering review, approval and entitlement process; administers the construction, inspection and surveying of public works Capital Improvement Projects; and oversees the public works permit issuance process.
• Assists the City Manager and contracted City Engineer in the management of service areas of the Engineering Division including design, traffic, street lighting, GIS, field engineering and related operations, functions, and program areas; assumes responsibility for the Engineering Division in the absence of the City Manager. • Provides engineering support for private development, and coordination with public agencies, outside engineering consultants, and developers.

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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• Explores grant opportunities and provides engineering support in the preparation of grant applications in coordination with city staff and consultants; coordinates and implements the City’s awarded grants.
• Provides plan checks and processes public works permit plans and construction documents in coordination with Building and Safety section; and provides engineering support for review of building permit plans and construction documents for code compliance. • Coordinates and supervises the preparation of the Engineering Conditions of Approval for all types of private developments; coordinates and supervises plan checking of private developments’ engineering plans and maps.
• Coordinates the City’s Construction Storm Water Management Program and Permits, Sewer System Management Plan, Street Lighting Assessment District/Reporting, and the City’s ADA Transition Plan.
• Participates in the development and implementation of goals, objectives, policies, and priorities; recommends and implements resulting policies and procedures. • Ensures that the activities and operations of the Engineering Division are responsive to the needs of the citizens; identifies opportunities for improving service delivery methods and procedures; identifies resource needs; reviews with appropriate management staff; implements improvements.
• Coordinates and reviews the work plan for the Engineering Division services and activities; assigns work activities and projects; monitors work flow; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems. • Prepares Requests for Qualifications and Requests for Proposals and participates in the selection of contractors and consultants; processes contractors and consultant contracts for City and Engineering Services; processes invoices; monitors work performance; issues and tracks work orders.
• Provides or coordinates staff training; works with employees to correct deficiencies; as required.
• Participates in the development and administration of assigned section budget; forecasts funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; recommends adjustments as necessary.
• Provides staff assistance to the City Manager; conducts a variety of studies and investigations; develops and recommends modifications to engineering programs, policies, and procedures as appropriate.
• Develops and implements plans and programs, working closely with the City Manager, to improve the efficiency of engineering operations including cost control programs, staff utilization studies, and work method improvements.

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• Oversees and participates in the maintenance of records and related documentation; prepares performance and other reports detailing engineering workload and activities. • Coordinates assigned activities with those of other divisions and outside agencies and organizations; resolves sensitive and controversial issues. • Serves as staff on a variety of boards, commissions, and committees; represents the City Manager at various meetings as required; prepares and presents City staff reports and other necessary correspondence.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of engineering.
• Responds to and resolves citizen and staff inquiries, concerns, and complaints in a timely and effective manner.
• Participates in cross training and provides back up to other staff; assists other office personnel in performing related administrative support functions; serves as a back-up to other finance and/or City functions.
• Establishes positive working relationships with City staff and the general public. • Assumes responsibility for ensuring the duties of the position are performed in a safe and efficient manner.
• Performs other duties as assigned.

QUALIFICATIONS:

Knowledge of: Operational characteristics, services, and activities of a municipal engineering program; civil engineering principles and practices; principles and practices of program development and administration; principles and practices of municipal budget preparation and administration; principles of supervision, training, and performance evaluation; pertinent federal, state, and local laws, codes, and regulations; principles and practices of project management, administration, and coordination; local, regional, and state land development regulations and standards; principles of business letter writing and report preparation; occupational hazards and standard safety precautions; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases; customer service principles and techniques.

Ability to:

Oversee and participate in the management of an engineering section; supervise, direct, and coordinate the work of lower level staff; select, train, and evaluate staff; participate in the development and administration of section goals, objectives, and procedures; research, analyze, and evaluate new service delivery methods and techniques; prepare

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and administer program budgets; analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals; interpret and apply federal, state, and local policies, laws, and regulations; read and interpret complex engineering and construction plans and specifications and interpret them to others; prioritize multiple, complex projects and programs within specific time frames; compile data, maintain records and files, and participate in the preparation of clear and concise reports; oversee and participate in the providing a high level of customer service to internal and external customers; respond to requests and inquiries from the general public; tactfully and courteously represent the City during public contacts; operate office equipment including computers and supporting word processing, spreadsheet, and database applications; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience: Any combination of education and experience which may provide the required knowledge and abilities and skills is qualifying. A typical way is graduation from an accredited college or university with a Bachelor's degree in civil or mechanical engineering or in a closely related field; and six (6) years of experience performing increasingly complex and responsible professional engineering work including two years of project management, administrative, and/or supervisory responsibility. Ability to speak Spanish is highly desirable.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator’s license from the State of California, and Possession of a valid California Certificate of Registration as a Professional Civil Engineer.

OTHER QUALIFICATIONS:

While performing the duties of this classification, an incumbent is regularly required to use hands and fingers to handle, or feel. The employee is frequently required to talk, hear, and to sit and reach with hands and arms. The employee is occasionally required to stand, walk, climb or balance and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to ten (10) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

FLSA Status: Non-Exempt Effective Date: June 6, 2023

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DEFINITION:

ASSISTANT ENGINEER
(CIVIL)
(Full-Time)
Under general supervision, performs a variety of entry level professional municipal engineering work in the design, investigation, and construction of public works improvement projects; and performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

The assistant engineer is the entry level class in the professional engineering series. Initially under immediate supervision, incumbents are responsible for the less complex office and field assignments, with an emphasis on training. With experience and training, the work becomes progressively more diversified and difficult and requires increasing independence of judgment.

This class is distinguished from the associate engineer in that the latter works with less supervision and is considered experienced in performing the work.

EXAMPLES OF ESSENTIAL DUTIES:

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Assistant Engineer
Classification Specification Page 2
● Assists tenants with the relocation series.
● Conducts environmental studies and prepares reports and required documents. ● Responds to complaints and recommends solutions; ensures safety requirements and standards.
● Uses computer technology to solve problems and perform assignments. ● Participates in project management as part of a team. ● Checks calculations and performs general engineering review analysis on designs. ● Receives and reviews permit applications and routine engineering plans; and checks for code compliance.
● Prepares specifications for proposals; reviews designs and evaluates proposals. ● Evaluates bids; and negotiates terms.
● Prepares agenda reports for contract award recommendations; and prepares contracts. ● Develops schedules.
● Conducts job walks.
● Performs routine inspections at project sites for conformance with specifications and standards.
● Performs tests and evaluates performance; identifies problems and recommends solutions.
● Monitors costs.
● Confers with other professional and technical staff to coordinate. ● Participates in cross-training and provides back up to other staff; assists other office personnel in performing related administrative support functions; serves as a backup to other finance and/or city functions.

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Assistant Engineer
Classification Specification Page 3
● Establishes positive working relationships with city staff and the general public. ● Assumes responsibility for ensuring that the position’s duties are conducted in a safe and efficient manner.
● Performs other duties as assigned.

QUALIFICATIONS:

Knowledge of: Principles of engineering; modern methods and techniques used in the design and construction of a wide variety of public works projects; modern developments, current literature, and sources of information regarding public works engineering; applicable laws and regulatory codes relevant to design and construction of public works projects; principles of supervision, training, and performance; and site evaluation; technical report writing; computers and computer programs such as AutoCAD, ArcGIS, Microsoft Suites and Paint.

Ability to: Make complex engineering computations and to check, design, and supervise the construction of a wide variety of municipal facilities; communicate clearly and concisely, orally and in writing; apply technical insight and sound judgment necessary in the solution of difficult and complex problems; complete projects that require moderate to complex research of current and past technical literature, and the interpretation and adoption of information in order to fit the kinds of situations encountered in a timely manner; use and apply engineering economic principles.

Process invoices, generate reports, take city parcel inventory, and engineering plan inventory log. Perform field surveys, Public Works Inspections, project oversight, and job walks. Record field measurements, project conditions, take photographs, and make observations on public safety.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator’s license from the State of California.

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Assistant Engineer
Classification Specification Page 4
OTHER QUALIFICATIONS:

While performing the duties of this classification, an incumbent is regularly required to use hands and fingers to handle or feel. The employee is frequently required to talk, hear, sit, and reach with hands and arms. The employee is occasionally required to stand, walk, climb, or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

FLSA Status: Non-Exempt Effective Date: June 6, 2023

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DEFINITION:

ASSISTANT

PLANNER
(Full-Time)
Under close supervision, performs a variety of entry level professional duties and responsibilities in support of the city’s current and advanced planning functions, processes planning applications in accordance with the city’s zoning code, prepares and presents reports and recommendations, provides information and assistance to applicants, developers, consultants, the general public, and outside agencies and organizations regarding city codes, policies, standards, and processes related to planning matters, and performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

This is the entry level professional classification in the planning series. Positions in this class may be filled by advancement from the less skilled class of planning technician or from the outside. Typical work responsibilities include case writing, analysis, and public information, requiring the application of fundamental planning principles. Assignments are of moderate difficulty and within the design and procedural framework established by higher level management staff; however, as experience is acquired, the employee performs with substantial independence. As assigned responsibilities and breadth of knowledge increase with experience, assistant planners may reasonably expect their positions to be reassigned to the next higher class of associate planner upon recommendation by the community development manager.

EXAMPLES OF ESSENTIAL DUTIES:

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Assistant Planner
Classification Specification Page 2
● Performs a variety of planning related functions, including advanced and current planning; administers and implements the zoning and Municipal Codes; reviews and processes various plans and applications for residential, commercial, and industrial projects.
● Collects and evaluates information related to the application process and determines conformity with laws, regulations, policies, and procedures; recommends approval or alternative approaches.
● Conducts project site checks and field inspections.
● Provides front counter and phone support.
● Provides information and assistance to developers, property owners, the general public, other staff, and outside agencies regarding laws, regulations, standards, policies, and procedures related to the submission of plans, the processing of applications, and implementation requirements.
● Investigates and responds to complaints of zoning code violations. ● Serves as project manager for use permits and other public hearing cases, including receiving and filing applications, analyzing and evaluating site and architectural plans, reviewing for completeness of the application, conferring with the developer or applicant for issues, preparing staff reports and conducting environmental assessments, and determining the overall content and format of reports.
● Administers the city’s Community Development Block Grant (CDBG) Program, including overseeing consultant services, assisting Finance with submitting funding requests, and assisting parks and recreation with submitting quarterly information. ● Conducts field inspections, business license reviews, environmental assessments and provides assistance in the area of code enforcement; develops graphics, maps, and charts; collects, analyzes, and tabulates data.
● Prepares written correspondence, detailed reports, and other documents, such as general plan elements, specific plans, annexation studies, and demographic and census reports.
● Conducts specialized surveys, studies, and plans as necessary to address a wide variety of planning and development issues.

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Assistant Planner
Classification Specification Page 3
● Schedules and attends formal and informal meetings relative to various planning projects or activities.
● Develops and maintains good working relationships with other city staff, other jurisdictions, and the public.
● May act on behalf of the community development manager in his/her absence. ● Participates in cross training and provides back up to other staff; assists other office personnel in performing related administrative support functions; serves as a backup to other finance and/or city functions.
● Establishes positive working relationships with city staff and the general public. ● Assumes responsibility for ensuring the duties of the position are performed in a safe and efficient manner.
● Performs other duties as assigned.

QUALIFICATIONS:

Knowledge of: Operations, services, and activities of a community planning and development program; modern principles, practices, and techniques of current and advance planning; principles and practices used in building, architecture, and engineering; development review procedures and requirements; site planning and architectural design principles; pertinent federal, state, and local laws, codes, and regulations, including laws underlying general plans, zoning and land divisions, and applicable environmental laws and regulations; recent developments, current literature, research methods, and sources of information related to municipal planning, urban growth, and development; methods and techniques of effective technical report preparation and presentation; statistical methods and research techniques applicable to the preparation of municipal planning studies; methods and techniques of eliciting community participation in planning and development issues; customer service techniques, practices, and principles; modern office procedures, methods, and equipment including computers and supporting software applications; computer related programs for mapping and data sources including Geographic Information Systems.

Ability to: Perform entry level professional planning duties of moderate difficulty in the development, implementation, and modification of city plans and regulations; apply policies, procedures, and standards pertaining to the municipal planning process;

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Assistant Planner
Classification Specification Page 4
interpret, analyze, apply, implement, and explain pertinent federal, state, and local laws, codes, and regulations, including city codes and policies; and administrative directives; interpret planning and zoning programs to the general public; read, interpret, and prepare maps, graphs, charts, site plans, legal descriptions, and other descriptive material; analyze and compile statistical and technical information; develop recommendations regarding the use of property; process development applications and coordinate necessary communication between staff, developers, and other agencies; analyze projects and potential projects for consistency with planning regulations, general planning principles, and architectural quality; prepare and analyze technical and administrative reports, statements, and correspondence; present technical data in verbal, written, graphic, and map form; effectively present information and respond to questions; work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person; deal constructively with conflict and develop effective solutions; operate modern office equipment and computers including specialized computer applications; communicate clearly and concisely, both orally and in writing; establish and maintain effective professional working relationships with those contacted in the course of work.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator’s license from the State of California.

OTHER QUALIFICATIONS:

While performing the duties of this classification, an incumbent is regularly required to use hands and fingers to handle or feel. The employee is frequently required to talk, hear, sit and reach with hands and arms. The employee is occasionally required to stand, walk, climb, or balance, and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds. Specific vision

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Assistant Planner
Classification Specification Page 5
abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

FLSA Status: Non-Exempt Effective Date: June 6, 2023

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ASSISTANT RECREATION

COORDINATOR
(Full-Time)
DEFINITION:

Under general supervision, assists in overseeing and coordinating assigned recreation activities and operations within the recreation division; assists in planning and organizing special events associated with specific recreation programs; assists in supervising, assigning, reviewing, and participating in the work of part-time staff, part-time temporary seasonal employees, and volunteers responsible for providing assigned recreation program services and activities; ensures work quality and adherence to established policies and procedures; and performs other related duties as required.

EXAMPLES OF ESSENTIAL DUTIES:

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Assistant Recreation Coordinator
Classification Specification Page 2
● Participates in the development and administration of assigned program budget(s). ● Participates in planning and organizing special events, including ordering supplies and equipment.
● Participates in scorekeeping for adult league sports. ● Assists the general public in making park facility reservations and assessing community needs and interests.
● Assists in recommending new recreation programs to meet community needs. ● Assists in promoting and developing marketing campaigns; assists in the marketing of assigned recreation programs to the community.
● Assists in designing, preparing, and distributing publicity, including press releases, brochures, pamphlets, flyers, and printed schedules.
● Assists in providing facility management for assigned centers, including ensuring facilities are safe and properly maintained.
● Assists in maintaining facilities, including cleaning and setting up; opens and closes facilities, as assigned.
● Participates in the citywide food distribution program on a monthly basis; receives applications and determines eligibility; performs data entry. ● Maintains inventories of recreational equipment and supplies. ● Assists in preparing and maintaining a variety of reports and forms. ● Assists in the operation and maintenance of city vehicles. ● Participates in cross-training and provides back up to other staff. ● Establishes positive working relationships with city staff and the general public. ● Assumes responsibility for ensuring that the position’s conducted in a safe and efficient manner.
● Performs other duties as assigned.

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Assistant Recreation Coordinator
Classification Specification Page 3
QUALIFICATIONS:

Knowledge of: Basic operational characteristics, services, and activities of a recreation program; basic theories, principles, and practices in the field of recreation; current trends in recreation, education, developmental programs; techniques of assessing program needs; program content for specialized community activities; techniques used in public relations and customer service practices; basic methods and techniques utilized in advertising and public information; basic program evaluation methods; rules and equipment used in the assigned recreation program area; basic accounting, purchasing, and budgeting practices; research and report writing methods and techniques; basic project management skills; local government organization and the functions and practices of a municipal recreation unit; principles and procedures of record keeping and filing; basic principles of municipal budget preparation and control; basic principles of supervision, training, and performance evaluation; modern office procedures, methods, and equipment, including computers and supporting software applications; methods and techniques of first aid and CPR; appropriate safety precautions and procedures within the area of assignment; pertinent federal, state, and local laws, codes, and regulations.

Ability to: Assist in developing, planning, promoting, and implementing varied recreation programs; assists in preparing publicity concerning new or ongoing recreation offerings; elicit community and organization support for programs; assist in recruiting, selecting, training, and evaluating part-time and seasonal staff; supervise and coordinate the work of lower level staff; assist in analyzing and evaluating community needs; understand community needs in a variety of recreation areas and evaluate activities according to those needs; assist in planning, organizing, and prioritizing tasks; exercise sound independent judgment within division guidelines; follow oral and written instructions; interpret and apply the policies, procedures, laws, and regulations pertaining to assigned programs and functions; respond to requests and inquiries from the general public; assists in the preparation and administration of an assigned budget; prepare clear and concise schedules and reports; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience: Any combination of education and experience that may provide the required knowledge, abilities, and skills is qualifying. A typical way is graduation from high school or equivalent, and four (4) years of experience working in youth and/or community recreation or comparable setting. Two (2) years of college coursework equivalent to an associate degree can be substituted for two (2) years of experience. The ability to speak Spanish is highly desirable, but not required.

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Assistant Recreation Coordinator
Classification Specification Page 4
Necessary Special Requirements: Possession of a valid Class C motor vehicle operator’s license from the State of California.

OTHER QUALIFICATIONS:

While performing the duties of this classification, an incumbent regularly requires sitting, standing, walking, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, and making repetitive hand movements in the performance of daily duties. The position also requires both near and far vision, color vision, peripheral vision, depth perception, and the ability to adjust focus when performing and leading recreational activities. The need to lift, carry, and push equipment, and supplies weighing fifty (50) pounds or more may be required. Additionally, the incumbent may be assigned to perform activities in an indoor or outdoor setting, and when assigned to outdoor work may be exposed to all weather conditions, including wet, hot, and cold.

FLSA Status: Non-Exempt Effective Date: June 6, 2023

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Assistant to City Manager
(Full-Time)
DEFINITION:

Under the general direction of the City Manager. Assistant to the City Manager to plan, direct and review various City functions as assigned. To provide highly responsible administrative assistance to the City Manager in the internal control and coordination of existing City programs.

Responsibilities include providing direction to the City Manager's office staff and to other personnel as assigned.

EXAMPLES OF ESSENTIAL DUTIES:

The duties and responsibilities listed below are intended to provide a representative list of the various types of work that may be performed. Specifications are not intended to reflect all duties performed within the job class, and incumbents may expect to perform other related similar duties. ● Assist the City Manager in the preparation of the annual operating budget. Manages the administration of the annual operating budget for City Manager’s Office. ● Represent the City in the community and at professional meetings as required. ● Respond to citizen complaints and requests for information. ● Coordinate activities in the City Manager's office with City departments and divisions, and with outside agencies.
● Coordinate assigned projects or activities directly related to management policies such as Federal grant applications and administrations.
● May administer and monitor grants, including preparing grant applications and modifications.
● Monitors, analyzes and evaluates legislation and other intergovernmental activities affecting the City; prepares and/or coordinates appropriate responses to legislation impacting City operations and/or the community at large. ● Monitors City Contracts management and compliance.
● Conduct studies, surveys and other administrative assignments; investigate and report on administrative problems, exercising independent judgment.

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Assistant to City Manager
Classification Specification Page 2
● Investigate and report on the cost effectiveness of alternative operations and plans. ● Gathering, analyzing, interpreting data.
● Submitting reports to the relevant department heads and management. ● Finding patterns and trends in the analyzed data.
● Helping management and other staff develop goals and identify needs. ● Establishing new data gathering and analysis techniques within the organization. ● Establishes positive working relationships with city staff and the general public. ● Assumes responsibility for ensuring that the position’s duties are conducted in a safe and efficient manner.
● May be assigned to lead programs or initiatives of the City Manager’s office with city departments, divisions and/or outside agencies.
● Managing the organization’s social media and online interfaces. ● Provides administrative and technical support to committees, staff, and projects as assigned.
● Assists in making presentations and participates in Community outreach events. ● Follows up on a variety of citizen inquiries and/or concerns and provides assistance to resolve these.
● Provides basic information and forms to the public.
● May supervise office staff as needed or required.
● Perform other related duties as assigned.

QUALIFICATIONS:
• Prior experience as a project analyst in a related field is required. • Strong understanding of project management and data analysis. • Proficient in computer technology and Microsoft Office applications. • Working knowledge of applicable laws and standards pertaining to city government. • Excellent verbal and written communication skills.
• Strong analytical and problem-solving abilities.

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Assistant to City Manager
Classification Specification Page 3
• Exceptional research and reporting skills.
• Flexible to work long hours as required to meet project deadlines. • Leadership skills with proven experience managing a small team. • Strong analytical skills.
• Proficiency in mathematics and the skill to translate complex mathematical information into understandable reports.
• Strong oral and written communication skills.
• Report writing and presentation skills.

Education and Experience: Any combination of education and experience that may provide the required knowledge, abilities, and skills is qualifying. A typical way is graduation from an accredited college or university with a bachelor’s degree; a master’s degree is preferred, and the equivalent of three (3) years of experience in one (1) or more with the following: Community Development Block Grant (CDBG), management of grants or contract, or related field, with a public agency. The ability to speak Spanish is highly desirable.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator’s license from the State of California.

OTHER QUALIFICATIONS:

The position entails working in situations that may expose the employee to fumes or airborne particles, electrical shock, or mechanical hazards. The nature of the work also requires the incumbent to climb ladders, drive motorized vehicles, operate in heavy vehicle traffic conditions, and often work with constant interruptions; have the ability to speak and hear; and get from one location to another in the course of doing business.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

FLSA Status: Exempt Effective Date: June 6, 2023

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DEFINITION:

ASSOCIATE ENGINEER
(CIVIL)
(Full-Time)
Under general supervision, performs a variety of journey level professional municipal engineering work in the design, investigation, and construction of public works improvement projects; coordinates, assigns, and oversees the work of professional and technical staff and/or consultants in performing engineering activities as assigned; and performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

The associate engineer is the engineering series’ journey level experienced, non-registered professional engineer. Positions in this class are normally filled by advancement from the lower class of assistant engineer, or when filled from the outside, require prior advanced technical or professional engineering work experience. The incumbent performs journey level work and is expected to conduct independent engineering studies, perform analyses and make recommendations, and develop plans and proposals for current and future regulatory compliance. The incumbent is expected to exercise a considerable amount of independent judgment in designing plans and making general engineering and plan checking calculations for projects, monitory contracts for compliance with engineering standards and specifications.

Work in this class is distinguished from that of the assistant engineer class by the greater complexity of the assignments received and by the greater independence with which an incumbent is expected to operate.

EXAMPLES OF ESSENTIAL DUTIES:

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Associate Engineer (Civil)
Classification Specification Page 2
● Designs and prepares drawings and specifications for a variety of city projects or programs; makes general engineering calculations in connection with field and office assignments; makes modifications.
● Determines right of way extent and scope of the project, including acquisition, easement requirements, and map preparation.
● Assists with tenants with the relocation series.
● Conducts environmental studies and prepares reports and required documents. ● Responds to complaints and recommends solutions; ensures safety requirements and standards.
● Uses computer technology to solve problems and perform assignments. ● Participates in project management as part of a team. ● Checks calculations and performs general engineering review analysis of designs ● Receives and reviews permit applications and routine engineering plans; checks for code compliance.
● Prepares specifications for proposals; reviews designs and evaluates proposals. ● Evaluates bids and; negotiates terms.
● Prepares agenda reports for contract award recommendations; prepares contracts. ● Develops schedules.
● Conducts job walks.
● Performs routine inspections at project sites for conformance with specifications and standards.
● Performs tests and evaluates performance; identifies problems and recommends solutions.
● Monitor costs.

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Associate Engineer (Civil)
Classification Specification Page 3
● Confers with other professional and technical staff to coordinate. ● Completes special projects requiring advanced engineering and technical ability. ● Develops and updates written directives for the division and for use by other employees to include engineering guidelines, standard material lists, standard specifications, and other technical and administrative policies and procedures as applicable. ● Research activities pertaining to public works materials and engineering practices. ● Prepares economic, environmental, and technical engineering analyses and project justification reports.
● Develops major engineering projects and other engineering projects with unique problems that have an important effect on major public works projects. ● Provides background information and documentation for management consideration on major projects and technical matters involving advanced engineering theories, concepts, and principles.
● Participates in cross-training and provides back up to other internal staff; assists other office personnel in performing related administrative support functions; serves as a backup to other finance and/or city functions.
● Establishes positive working relationships with city staff and the general public. ● Assumes responsibility for ensuring that the position’s duties are conducted in a safe and efficient manner.
● Performs other duties as assigned.

QUALIFICATIONS:

Knowledge of: Engineering principles; modern methods and techniques used in the design and construction of a wide variety of public works projects; current developments, literature, and sources of information regarding public works engineering; applicable laws and regulatory codes relevant to design and construction of public works projects; principles of supervision, training and performance evaluation; technical report writing; computers and computer programs.

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Associate Engineer (Civil)
Classification Specification Page 4
Ability to: Make complex engineering computations and to check, design, and supervise the construction of a wide variety of municipal facilities; communicate clearly and concisely, orally and in writing; apply technical insight and sound judgment necessary in the solution of difficult and complex problems; complete projects that require moderate to complex research of current and past technical literature and the interpretation and adoption of information in order to fit the kinds of situations encountered; and use and apply engineering economic principles.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator’s license from the State of California.

OTHER QUALIFICATIONS:

While performing the duties of this classification, an incumbent is regularly required to use hands and fingers to handle or feel. The employee is frequently required to talk, hear, sit, and reach with hands and arms. The employee is occasionally required to stand, walk, climb, or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

FLSA Status: Non-Exempt Effective Date: June 6, 2023

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DEFINITION:

ASSOCIATE

PLANNER
(Full-Time)
Under general supervision, performs a variety of journey level professional duties and responsibilities in support of the city’s current and advanced planning functions, processes planning applications in accordance with the city’s zoning code, prepares and presents reports and recommendations, provides information and assistance to applicants, developers, consultants, the general public, and outside agencies and organizations regarding city codes, policies, standards, and processes related to planning matters, and performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

This is the journey level professional class in the Planning Series. Positions in this class are normally filled by advancement from the entry level professional classification of assistant planner or, when filled from the outside, require prior professional planning work experience.

Work involves more complex duties and increasing responsibility for the application of professional knowledge and skills to various municipal planning and zoning issues.

Responsibilities include the preparation of specific reports and plans with opportunity for independent judgment in planning work details and making technical determinations.

Incumbents may be assigned supervisory responsibility over assistant planners, planning technicians, and administrative support staff.

EXAMPLES OF ESSENTIAL DUTIES:

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Associate Planner
Classification Specification Page 2
● Performs a variety of planning related functions, including advance and current planning; administers and implements the zoning and municipal codes; and reviews and processes various plans and applications for residential, commercial, and industrial projects.
● Collects and evaluates information related to the application process and determines conformity with laws, regulations, policies, and procedures; recommends approval or alternative approaches.
● Conducts project site checks and field inspections.
● Provides front counter and phone support.
● Provides information and assistance to developers, property owners, the public, other divisions, and outside agencies regarding laws, regulations, standards, policies, and procedures related to the submission of plans, the processing of applications, and implementation requirements.
● Investigates and responds to complaints of zoning code violations. ● Serves as project manager for use permits and other public hearing cases including, receiving and filing applications, analyzing and evaluating site and architectural plans, reviewing for completeness of the application, conferring with the developer or applicant for issues, preparing staff reports and conducting environmental assessments, and determining the overall content and format of reports.
● Administers the city’s Community Development Block Grant Program (CDBG), including overseeing a consultant, assisting Finance with submitting funding requests, and assisting parks and recreation with submitting quarterly information. ● Conducts field inspections, business license reviews, environmental assessments, and provides assistance in the area of code enforcement; develops graphics, maps, and charts; and collects, analyzes, and tabulates data.
● Prepares written correspondence, detailed reports, and other documents, such as general plan elements, specific plans, annexation studies, and demographic and census reports.
● Conducts specialized surveys, studies, and plans as necessary to address a wide variety of planning and development issues.

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Associate Planner
Classification Specification Page 3
● Schedules and attends formal and informal meetings relative to various planning projects or activities.
● Develops and maintains good working relationships with other city staff, other jurisdictions, and the public.
● May act on behalf of the community development manager in his/her absence. ● Participates in cross-training and provides back up to other internal staff; assists other office personnel in performing related administrative support functions; serves as a backup to other finance and/or city functions.
● Establishes positive working relationships with city staff and the general public. ● Assumes responsibility for ensuring the duties of the position are performed in a safe and efficient manner.
● Performs other duties as assigned.

QUALIFICATIONS:

Ability to: Perform journey level professional planning duties of a complex nature in the development, implementation, and modification of city plans and regulations; apply policies, procedures, and standards pertaining to the municipal planning process,

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Associate Planner
Classification Specification Page 4
interpret, analyze, apply, implement, and explain pertinent federal, state, and local laws, codes, and regulations, including city codes, policies, and administrative directives; interpret planning and zoning programs to the general public; read, interpret, and prepare maps, graphs, charts, site plans, legal descriptions, and other descriptive material; analyze and compile statistical and technical information; develop recommendations regarding the use of property; process development applications and coordinate necessary communication between staff, developers, and other agencies; analyze projects and potential projects for consistency with planning regulations, general planning principles, and architectural quality; prepare and analyze technical and administrative reports, statements, and correspondence; present technical data in verbal, written, graphic, and map form; effectively present information and respond to questions; work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person; deal constructively with conflict and develop effective solutions; operate modern office equipment and computers, including specialized computer applications; communicate clearly and concisely, both orally and in writing; establish and maintain effective professional working relationships with those contacted in the course of work; assist in the supervision of paraprofessional, technical, and administrative support staff as assigned.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator’s license from the State of California.

OTHER QUALIFICATIONS:

While performing the duties of this classification, an incumbent is regularly required to use hands and fingers to handle or feel. The employee is frequently required to talk, hear, sit and

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Associate Planner
Classification Specification Page 5
reach with hands and arms. The employee is occasionally required to stand, walk, climb, or balance, and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

FLSA Status: Non-Exempt Effective Date: June 6, 2023

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DEFINITION:

BUILDING

INSPECTOR
(Full-Time)
Under general supervision, conducts field inspections and checks residential, commercial and industrial construction, alteration, or repair of buildings and other structures; enforces codes related to building, plumbing, electrical, mechanical, structural, and finish trade areas; provides building code information to the public; approves submitted building plans for compliance with building, zoning, mechanical, plumbing, electrical, housing, and related codes and regulations governing the construction, alteration, repair, and use of buildings and structures; and performs other related duties as required.

EXAMPLES OF ESSENTIAL DUTIES:

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Building Inspector
Classification Specification Page 2
● Conducts residential and commercial field inspections before and during construction, remodeling, or repair.
● Ensures compliance with building and related codes and regulations; checks the safety of construction and installation practices.
● Inspects the quality of materials and methods of construction for footings and foundations, excavations, wood framing, concrete work, steel erection, lathing, plastering, tile work, pools and spas, masonry, electrical, plumbing, and other construction work.
● Makes final inspections to clear permits.
● Interprets, applies, and explains applicable county and municipal electrical, plumbing, structural, and mechanical codes, and other related laws, codes, and regulations to the public, internal staff, and other agencies.
● Advises architects, contractors, and property owners on the requirements for compliance; and explains processes and procedures for obtaining compliance or appropriate permits.
● Maintains clear, concise, and comprehensive records and reports related to inspection activities.
● Enters and retrieves information from record systems. ● Processes and approves submitted building plans for compliance with building, mechanical, plumbing, electrical, housing, and related codes and regulations governing the construction, alteration, repair, and use of buildings and structures. ● Checks the grade and quality of materials used in construction. ● Assists in and coordinates plan review with other city divisions and outside agencies. ● Abates homes and businesses and issues stop work orders and correction notices. ● Responds to questions and concerns from the public, internal staff, and other agencies; provides information as appropriate and resolves plans and building code issues and complaints; cooperates with other agencies.
● Responds to emergency situations as required.

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Building Inspector
Classification Specification Page 3
● Interprets and monitors city rules, policies, and procedures pertaining to building and zoning administration; explains and provides information to owners about building applications and permits.
● Reviews applications for completeness and researches application and permit status; explains required inspections and construction requirements to owners, architects, engineers, contractors, and the public.
● Prepares and maintains records and files for monitoring deficiencies and the status of compliance.
● Responds to verbal and written inquiries; interprets and explains requirements and restrictions relative to building codes, ordinances, regulations, policies, and procedures. ● Processes and approves building permit applications.
● Assesses fees in accordance with established schedules. ● Recommends service levels; performs field observations to ensure compliance with division policies, practices, and city ordinances; prepares reports related to division activities.
● Provides technical assistance to contractors, engineers, architects, and the public in regards to construction plans and specifications, projects, code interpretations, inspection requests, city policies and procedures.
● Assists at the permit counter; provides information and assistance regarding construction codes as necessary; issues and writes permits; assists in answering questions; calculates building permits, plan checks, and developer fees. ● Files and logs current projects to track status; transmits plans to other divisions, and outside consultants as appropriate.
● Conducts research and prepares reports regarding selected plans and specifications, permits, inspections, complaints, or disputes.
● Coordinates building inspection activities with other city divisions and outside agencies. ● Prepares a variety of reports and correspondence, including notices of violations and follow up letters.

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Building Inspector
Classification Specification Page 4
● Attends various meetings and training seminars; keeps informed of changes and new legislation affecting building codes and related regulations. ● Performs plan checks to ensure minimum design criteria, energy standards, and that the Disabled Access Requirements are met.
● Checks and approves plans and specifications for the construction, alteration, and repair of residential, commercial, and industrial buildings and structures; ensures that plans meet the requirements of related building codes, regulations, and restrictions; and indicates corrections of structural deficiencies where required. ● Prepares comprehensive correction lists, reviews calculations, maintains files, and maintains records of the specifications, calculations, and other pertinent information related to submitted plans.
● Checks or assists in the checking of building plans and specifications for residential, and nonresidential structures for compliance with applicable building, electrical, plumbing, occupancy, and zoning codes.
● Develops alternative methods to comply with those requirements and restrictions. ● Participates in a variety of city committees, study groups, and task forces as required. ● Establishes positive working relationships with representatives of community organizations, state and local agencies and associations, city management and staff, and the public.
● May be exposed to confidential and privileged information during the course of duties, which should be maintained as such.
● Maintains daily log of contacts or inspections for code enforcement cases. ● Participates in cross-training and provides back up to other staff; assists other office personnel in performing related administrative support functions; serves as a backup to other finance and/or city functions.
● Establishes positive working relationships with city staff and the general public. ● Assumes responsibility for ensuring the position’s duties are conducted in a safe and efficient manner.

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Building Inspector
Classification Specification Page 5
● Performs other duties as assigned.

QUALIFICATIONS:

Knowledge of: Principles, practices and methods used in various building construction areas, including plumbing, electrical, and mechanical; principles and practices of structural and civil engineering; operational characteristics and use of standard equipment used in building inspection and the building trades; building and construction standards and materials; construction materials and testing procedures; principles, practices, and methods used in plan checking and permit issuance; uniform codes and related engineering practices; modern methods of building construction; applicable federal, state, county, and local laws, codes, and regulations, including laws, ordinances, and codes related to construction plans review, building construction, and zoning; investigative principles and practices; public relations techniques and procedures; basic principles of mathematics; techniques of scheduling work assignments; standard office procedures, practices and equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling, and grammar; and occupational hazards and standard safety practices.

Ability to: Apply policies, procedures, codes, and regulations pertaining to building inspection; plan and prioritize daily inspections; read, interpret, and explain maps, sketches, plans, drawings, specifications, and technical manuals; maintain International Code Council (I.C.C.) Building Inspection certification through continuing education programs; keep accurate records; learn more complex principles, practices, techniques, and regulations pertaining to assigned duties; implement, explain, and apply applicable laws, codes, and regulations; read, interpret, and record data accurately; perform mathematical calculations quickly and accurately; organize, prioritize, and follow up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; respond to issues and concerns from contractors, homeowners, and the community; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships.

Education and Experience: Any combination of education and experience that may provide the required knowledge, abilities, and skills is qualifying. A typical way is graduation from high school or equivalent; the equivalent of three (3) years of experience in one (1) or more of the general building trades, construction or a related

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Building Inspector
Classification Specification Page 6
field, and two (2) years of experience as a building inspector with a public agency. The ability to speak Spanish is highly desirable.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator’s license from the State of California. Possession of an International Code Council (I.C.C.) Building Inspection certificate.

OTHER QUALIFICATIONS:

Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, and making repetitive hand movements in the performance of daily duties. The position also requires both near and far vision when inspecting work and operating assigned equipment. The need to lift, carry, and push tools, equipment, and supplies weighing twenty-five (25) pounds or more is also required. Additionally, the incumbent in this outdoor position works in all weather conditions, including wet, hot, and cold. The position entails working in situations that may expose the employee to fumes or airborne particles, electrical shock, or mechanical hazards. The nature of the work also requires the incumbent to climb ladders, drive motorized vehicles, operate in heavy vehicle traffic conditions, and often work with constant interruptions; have the ability to speak and hear; and get from one location to another in the course of doing business.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

FLSA Status: Non-Exempt Effective Date: June 6, 2023

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CITY OF CUDAHY

CLASSIFICATION SPECIFICATION
Building Official (Full-Time)
DEFINITION:

Professional management position responsible for the programs, operations and staff of the Building Division, including plan review, building inspection, permit issuance, code enforcement. The Building Official performs plan checking activities including structural engineering plan checking for commercial, industrial and residential construction, and equipment installation. The Building Official evaluates the Department’s efficiency and effectiveness with processes and procedures to make appropriate changes for enhanced customer service.

EXAMPLES OF ESSENTIAL DUTIES:

The duties and responsibilities listed below are intended to provide a representative list of the various types of work that may be performed. Specifications are not intended to reflect all duties performed within the job class, and incumbents may expect to perform other related similar duties. • Manages divisional work activities including plan checks, building inspections, code inspections, and permit applications.
• Researches and develops new programs and policies related to solar permits, green building standards, records management practices, and other types of standards to support Community Development Director.
• Prepares and administers division budget for building, plan review, permit processing, administrative services, and related contract expenses. • Confers with architects, engineers, builders, developers and property owners in interpreting code requirements and policy guidelines.
• Reviews and approves plans and specifications for proposed development and identifies technical issues and compliance concerns.
• Prepares and enforces the City municipal code, including the California Building Code and other applicable development codes.
• Establishes and evaluates division practices and policies and recommends changes to improve operational efficiency and effectiveness. • Attends professional meetings and conferences to advise the city as to building trends, developments, and emerging needs and requirements.

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Building Official Classification Specification

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• Prepares requests for proposals and administers contracts for professional services.
• May act on behalf of the Director of Community Development during absences.

QUALIFICATIONS:

Knowledge of:
• Applicable state, federal and local regulations and ordinances pertaining to building construction.
• Construction practices, methods, and materials.
• Construction codes (building, plumbing, electrical, mechanical), municipal zoning/land use regulations; and Federal and State regulations.
• Animal related Codes.
• Principles and practices of organizational development, budget and fiscal administration and management.
• Principles and practices of effective administration, program management, and personnel management including supervision, hiring, evaluation, training and development. • Project management particularly on complex development projects. • Contract management.
• Principles of supervision and evaluation.
• Conflict management techniques.

Ability to:
• Supervise and direct the operations and activities of the Building and Safety Division. • Read and interpret complex plans and specifications.
• Maintain I.C.C. certification through continuing education programs. • Read and interpret plans and specifications related to the various code requirements such as building, mechanical, electrical, and plumbing.
• Develop and administer a budget; supervise and participate in the establishment of division and/or department goals, objectives, and methods for evaluating achievement and performance levels.
• Negotiate and oversee contracts; coordinate and conduct training programs for staff. • Respond to issues and concerns from the community.
• Plan, organize, train, evaluate, and direct work of assigned staff; interpret, explain, and apply applicable laws, codes, and regulations.
• Read, interpret, and record data accurately; organize, prioritize, and follow up on work assignments.
• Interpret, explain, apply, and enforce a variety of laws, rules, and regulations. • Work independently and as part of a team; make sound decisions within established guidelines.
• Respond to issues and concerns from contractors, homeowners, and the community. • Analyze a complex issue and develop and implement an appropriate response. • Follow written and oral directions; observe safety principles and work in a safe manner. • Prepare a variety of reports and presentations.
• Communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

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Building Official Classification Specification

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Education and Experience: A bachelor’s degree in civil or structural engineering, architecture, or a related field is required. Seven (7) years of responsible building construction, building inspection, plan checking, and model code development experience is required, including at least two years of supervisory or management experience; preferably in a governmental agency. Ability to speak Spanish is highly desirable.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator’s license from the State of California.

Certification from the International Code Council (ICC), International Conference of Building Officials (ICBO) or equivalent organization as a Combination Building Inspector and Plan Check Examiner is required.

OTHER QUALIFICATIONS:

While performing the duties of this classification, an incumbent is regularly required to use hands and fingers to handle or feel. The employee is frequently required to talk, hear, and to sit and reach with hands and arms. The employee is occasionally required to stand, walk, climb or balance and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

FLSA Status: Non-Exempt Effective Date: June 6, 2023

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CITY CLERK
(Full-Time, “At Will” Appointed
Position)
DEFINITION:

Under general administrative direction of the City Council and City Manager, plans, manages, and performs the activities and operations of the City Clerk’s Office; coordinates assigned activities with other divisions and outside agencies; provides highly responsible and complex administrative staff support to the City Council and City Manager; and performs other related duties as required.

EXAMPLES OF ESSENTIAL DUTIES:

The duties and responsibilities listed below are intended to provide a representative list of the various types of work that may be performed. Specifications are not intended to reflect all duties performed within the job class, and incumbents may expect to perform other related similar duties.
• Assumes full management responsibility for all functions, programs, and operations of the City Clerk’s Office; manages the development and implementation of goals, objectives, and priorities.
• Recommends and administers policies and procedures; establishes, within city policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly; assesses and monitors work load, administrative and support systems, and internal reporting relationships.
• Identifies opportunities for improvement; directs and implements changes; plans, directs, and coordinates the work plan for the City Clerk’s Office; and assigns projects and programmatic areas of responsibility.
• Reviews and evaluates work methods and procedures and meets with key staff to identify and resolve problems.
• Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; and

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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implements discipline and termination procedures.
• Participates in the development and administration of the division budget; approves the forecast of funds needed for staffing, equipment, materials, and supplies; approves expenditures; and implements budgetary adjustments as appropriate and necessary.
• Drafts Staff Reports and prepares them for council agenda placement as needed. • Coordinates the preparation, publication, and distribution of agendas and support material for City Council and other meetings as needed. • Attends regular and special City Council meetings and oversees or performs an accurate recording of the proceedings; oversees codification and maintenance of the Municipal Code; and assumes responsibility for the publication, filing, and indexing of all City Council proceedings.
• Oversees and performs all activities related to the c ity’s record management system, including the maintenance, filing, indexing, and retention of official municipal documents; and prepares and directs the publication of all legal notices as required; prepares periodic updates to the City’s Municipal Code. • Oversees resolutions, ordinances, contracts, and other documents are fully executed by all parties upon approval and filed accordingly. • Ensures Minutes are drafted after each council meeting for approval. • Plans, organizes, supervises, and participates in the conduct of elections; administers oaths and affirmations; and attests to the proper execution of all public documents.
• Administers Council and Commission filings under the Fair Political Practices Act and serves as f iling o fficer for the City's Conflict of Interest Code. • Provides staff assistance and support to the City Council and City Manager; arranges meetings and conferences for the Council and the City Manager; and arranges Council-related functions.
• Reviews staff reports, agreements, and minutes.
• Assists the City Manager with the City newsletter, City Manager’s Report, and article development in collaboration with other City staff. • Maintains rosters of City Council staff and Board and Commission members; recruits for Commission vacancies.
• Manages insurance compliance for all contractors with the city, including ensuring

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that certificates of insurance for all c ity contracts are current. • Manages Public Records Act requests, including ensuring full compliance from all divisions and providing employee training for the c ity as necessary. • Oversees the audio recording of Council meetings; oversees the City Clerk’s page of the City’s website, including the publication of City Council meetings. • Manages the recording of official c ity records and ensures documents are fully and promptly recorded.
• Composes and/or coordinates the presentation of proclamations, commendations, memoranda, and certificates of recognition to the City Council. • Manages complex City Council records and archives including ensuring complete, accurate, and trustworthy records; maintains complex research indexes so records can be located and retrieved.
• Represents and coordinates assigned City Clerk's Office activities with other divisions, elected officials, and outside agencies.
• Explains City Clerk programs, policies, and activities; negotiates and resolves sensitive and controversial issues.
• Attends and participates in professional City Clerk group meetings and other workshops and training related to City Clerk practices and legislative updates. • Maintains awareness of new trends and developments in the fields related to the City Clerk’s Office, including municipal records management and election administration; incorporates new developments as appropriate. • Receives tracks, and disburses citizen complaints; responds to and resolves difficult and sensitive citizen inquiries and complaints.
• Prepares Council Agenda Planning Calendar.
• Prepares City Council Meeting highlights for distribution the day following any City Council meeting.
• Assists office personnel in performing related administrative support functions as needed.
• Conducts and records official bid openings.
• Accepts summons on behalf of the city.
• Establishes positive working relationships with City staff and the general public.

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• Assumes responsibility for ensuring the duties of the position are performed in a safe and efficient manner.
• Performs other duties as assigned.

QUALIFICATIONS:

Knowledge of: Operations, services, and activities of a City Clerk’s Office; organization and function of city government; pertinent federal, state, and local laws, codes, and regulations, including election laws and procedures; Public sector procedures, protocols, department operations, services, policies, and office procedures. Political Reform Act requirements, open meeting laws and procedures, Conflict of Interest Code reporting requirements, and Public Records Act requirements; principles and practices of program development and administration; principles and practices of municipal budget preparation and administration; principles of supervision, training, and performance evaluation; principles and practices of automated and manual records management, retrieval, and storage; modern office procedures, methods, and equipment including computers and supporting software applications; English usage, spelling, grammar, syntax, punctuation, and business math; principles and practices used in the development of business correspondence.

Ability to: Manage and perform the comprehensive programs of a City Clerk’s Office; develop and administer goals, objectives, and procedures for the City Clerk’s Office; understand the organization, operation, and services of the City and of outside agencies as necessary to assume assigned responsibilities; analyze and assess programs, policies, and operational needs and make appropriate adjustments; research, analyze, and evaluate new service delivery methods and techniques; select, supervise, train, and evaluate staff; plan, organize, direct, and coordinate the work of lower level staff; delegate authority and responsibility; analyze problems, identify alternative solutions, project the consequences of proposed actions, and implement recommendations in support of goals; coordinate and administer local elections; serve as Clerk to the City Council and ensure proper conduct of meetings; oversee and administer an efficient records management system; prepare clear and concise administrative and financial reports; prepare and administer large and complex budgets; interpret and apply applicable federal, state, and local policies, laws, and regulations; provide information and organize material in compliance with laws, regulations, and policies; operate office equipment, including computers and supporting word processing, spreadsheet, and database applications; adapt to changing technologies and learn functionality of new equipment and systems; communicate clearly and concisely, both orally and in writing; establish and maintain effective professional working relationships with those contacted in the course of work.

Education and Experience: Any combination of education and experience that may provide the required knowledge, abilities, and skills is qualifying. A typical way is graduation from high school or equivalent, supplemented by business or college courses, and four (4) years of progressively responsible supervisory or lead administrative experience in a public agency records office or in a City Clerk’s Office. A Bachelor’s degree from an accredited college or university in the field of public or business administration or a related field is highly desirable. The a bility to speak Spanish is highly desirable.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator's license from the State of California. Possession of a Certified Municipal Clerk’s Certificate (CMC) is preferred, and if not certified, is required within two years of hire. Ability to attend

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night meetings as assigned.

OTHER QUALIFICATIONS:

While performing the duties of this classification, an incumbent is regularly required to use hands and fingers to handle or feel. The employee is frequently required to talk, hear, sit and reach with hands and arms. The employee is occasionally required to stand, walk, climb, or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to ten (10) pounds and frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

FLSA Status: Exempt Effective Date: June 6, 2023

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DEFINITION:

CITY MANAGER
(Full-Time, “At Will” Appointed
Position)
Under policy direction, serves as the chief administrative officer of the city; assumes full responsibility for planning, administering, directing, overseeing, and evaluating the activities and operations of all city functions; provides advice and recommendations for policy formulation, policy guidance to and coordinates the activities of management staff, leadership to the executive team; facilitates the development and implementation of long and short-range plans, policies, goals, objectives, and programs to provide the city with technical and administrative direction in meeting and maintaining city services standards; ensures public services are delivered in an efficient and effective manner; provides highly complex administrative support to the city council; and performs other related duties as required.

EXAMPLES OF ESSENTIAL DUTIES:

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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City Manager Classification
Specification Page 2
● Directs all work of elected and appointed officers, department directors, division managers and all city employees.
● Assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; and meets with management staff to identify and resolve problems.
● Recommends organizational development plans to the city council; selects, motivates, and evaluates personnel; and resolves personnel concerns and issues. ● Oversees the development and administration of the city budget; approves the forecast of funds needed for staffing, equipment, materials, and supplies; approves expenditures; and implements budgetary adjustments as appropriate and necessary. ● Serves as the personnel officer for the city; and prepares and recommends to the city council a salary and benefits plan for employees.
● Conducts research and recommends to council on the adoption of such measures for the health, safety or welfare of the community, the improvement of administrative services and operations; and or to greater efficiency and economy. ● Keeps council informed of financial conditions, program progress, and present and future needs of the city; explains, justifies, and defends city programs, policies, and activities.
● Negotiates and resolves sensitive and controversial issues; represents the city to all internal divisions and outside agencies; coordinates city activities with those of other cities, counties, and outside agencies and organizations. ● Provides staff assistance to the city council.
● Coordinates the preparation of the agenda for city council meetings; prepares and presents staff reports and other necessary correspondence. ● Confers with managers concerning administrative and operational problems, work plans, and strategic plans; makes appropriate decisions or recommendations. ● Oversees the preparation and implementation of long-range plans for the city and serves as a resource for the city council, city staff, other organizations, and the public.

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City Manager Classification
Specification Page 3
● Coordinates pertinent information, resources, and work teams necessary to support a positive and productive environment.
● Performs all duties as may be prescribed by city council action; directs the preparation of plans and specifications for work ordered by the city council. ● Responds to media inquiries, city council concerns and issues, and community needs; responds to and resolves difficult and sensitive citizen inquiries and complaints. ● Establishes positive working relationships with city staff and the general public. ● Develops, recommends, and administers policies and procedures; directs the development and implementation of the city’s goals, objectives, policies, and priorities; and establishes, within city policy, appropriate service and staffing levels. ● Assesses and monitors workload, administrative support systems, and internal reporting relationships; identifies and implements opportunities for improvement as appropriate.
● Ensures that the laws of the State of California pertaining to the city, the city charter, and all laws and ordinances of the city are duly enforced, and that all franchises, permits, and privileges granted by the city are faithfully observed. ● Provides advice and consultation to the city council on the development and implementation of city programs and services.
● Represents the city council to employees, community groups, individual members of the public, and other governmental agencies.
● Investigates all complaints in relation to matters concerning the administration of the government of the city and ensures that all franchises, permits, and privileges granted by the city are faithfully observed.
● Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of public administration.
● Attends special events and participates in neighborhood watch meetings. ● Assumes responsibility for ensuring the duties of the position are performed in a safe and efficient manner.

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City Manager Classification
Specification Page 4
● Exercises control of city government in emergencies as authorized by the city Municipal Code and state law.
● Performs other duties as assigned.

QUALIFICATIONS:

Knowledge of: Operations, services, and activities of a municipality; advanced principles and practices of public administration and local government administration; current social, political, and economic trends and operating characteristics and problems of municipal government; principles and practices of program development and administration; government, council, and local and state legislative processes; principles and practices of fiscal and strategic planning; methods of analyzing, evaluating, and modifying administrative procedures; principles and practices of municipal finance and budget preparation and administration; methods and techniques for goal setting and program evaluation; principles of supervision, training, and performance evaluation; pertinent federal, state, and local laws, codes, and regulations; principles of effective public relations and interrelationships with community groups and agencies, the private sector, and other levels of government.

Ability to: Manage, direct, and provide effective leadership and coordination of the activities of a large municipal organization; develop and administer sound citywide goals, objectives, policies, work standards, internal controls, and methods for evaluating achievement and performance levels; plan, organize, and direct the work of staff; select, supervise, train, and evaluate staff; delegate authority and responsibility; negotiate and resolve complex issues; identify and respond to sensitive community, organizational, and city council issues, concerns, and needs; prepare clear and concise administrative and financial reports; prepare and administer large and complex budgets; analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals; research, analyze, and evaluate new service delivery methods and techniques; respond to inquiries or complaints and explain regulations and procedures to the general public, members of the business community, and representatives of other agencies and organizations; effectively present information to top management, public groups, and/or boards of directors; exercise sound, independent judgment within general policy guidelines; work with and coordinate the activities of administrative officials while encouraging their development as administrators; serve effectively as the administrative agent of the city council; represent the city council to the general public and representatives of other agencies; facilitate group participation and consensus building; deal constructively with conflict and develop consensus; operate

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City Manager Classification
Specification Page 5
office equipment including computers and supporting word processing, spreadsheet, and database applications; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience: Any combination of education and experience that may provide the required knowledge and abilities and skills is qualifying. A typical way is completion of a bachelor's degree from an accredited college or university with major work in public or business administration, finance, or a related field; and ten (10) years of progressively responsible experience in municipal government including five (5) years of management and administrative experience. The ability to speak Spanish is highly desirable.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator's license from the State of California. Ability to attend night meetings and weekend events as necessary.

OTHER QUALIFICATIONS:

While performing the duties of this classification, an incumbent is regularly required to use hands and fingers to handle or feel. The employee is frequently required to talk, hear, sit, and reach with hands and arms. The employee is occasionally required to stand, walk, climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

FLSA Status: Exempt Effective Date: June 6, 2023

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COMMUNITY DEVELOPMENT

DIRECTOR
(Full-Time “At Will” Position)
DEFINITION:

Under the general direction of the city manager, plans, manages, and oversees the activities and operations of the Community Development Department including planning, building and safety, housing and Community Development Block Grant (CDBG) administration; coordinates assigned activities with other city functions and outside agencies; provides highly responsible and complex administrative support to the city manager; and performs other related duties as required.

EXAMPLES OF ESSENTIAL DUTIES:

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Community Development Director
Classification Specification Page 2
● Prepares and presents staff reports and other necessary correspondence. ● Represents the city, and coordinates assigned activities with other divisions, elected officials, and outside agencies.
● Explains programs, policies, and activities; negotiates and resolves sensitive and contentious issues.
● Attends and participates in professional group meetings; serves on a number of boards, commissions, and committees including planning commission and city council. ● Maintains awareness of new trends and developments in the fields of community development; incorporates new developments as appropriate. ● Develops and manages, in coordination with the city manager a two-year work plan; plans, coordinates, and implements plans through subordinate level staff; and participates in the performance of work towards the achievement of the plan. ● Assigns responsibility for projects and programmatic areas; reviews and evaluates work methods and procedures.
● Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; and implements discipline and termination procedures.
● Meets with key staff to identify and resolve problems. ● Oversees and participates in the development and administration of the division’s budget; approves the forecast of funds needed for staffing, equipment, materials, and supplies, recommends expenditures and implements budgetary adjustments as appropriate and necessary.
● Develops, coordinates, and manages multiple contracts and project bidding, including planning, building, housing, and Community Development Block Grant project related services; solicits and negotiates consultant services, issues public works projects, development proposals, development agreements, and/or requests for proposals or qualifications.
● Oversees and participates in assigned special projects.

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Community Development Director
Classification Specification Page 3
● Coordination of agenda and supporting material preparation, publication, and distribution for city council and other meetings as needed. ● Responds to and resolves difficult and sensitive citizen inquiries and complaints. ● Participates in cross-training and provides back up to other staff; assists other office personnel in performing related administrative support functions; serves as a backup to other finance and/or city functions.
● Establishes positive working relationships with city staff and the general public. ● Assumes responsibility for ensuring the position’s duties are conducted in a safe and efficient manner.
● Manages current planning functions that includes all planning and building permit processing and ensures compliance with all local, state, and federal regulations such as the California Environmental Quality Act (CEQA).
● Manages current and advanced planning functions and related to development projects and design projects and plans, policy development, and major policy documents including general plan, zoning, specific plan, development agreements, and various master plans and special studies.
● Researches grant funding opportunities as requested by the city manager; prepares grant applications; manages the implementation of grant funded programs and evaluates programs for accomplishment of stated objectives; manages and oversees the Community Development Block Grant (CDBG) programs and administration including housing rehabilitation loan program.
● Provides staff assistance to the city manager; assists the city manager with the city newsletter, city manager’s report, and works with other city staff to develop articles. ● Performs other duties as assigned.

QUALIFICATIONS:

Knowledge of: Operations, services, and activities of a comprehensive community development program; principles, practices, and procedures of contemporary city planning, zoning, urban design, redevelopment process, California land use and environmental law, research techniques, economics, municipal finance, and sociology as applied to city planning; advanced principles and practices of program development

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Community Development Director
Classification Specification Page 3
and administration; modern principles, practices, and techniques of community development administration, organization, and operation; principles and practices of building inspection, plan check, planning, Community Development Block Grant (CDBG) programs, and parks and recreation; current social, political, and environmental issues influencing community development programs; principles and practices of municipal budget preparation and administration; principles of supervision, training, and performance evaluation; pertinent federal, state, and local laws, codes, and regulations; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Ability to: Manage a comprehensive community development program; develop and administer goals, objectives, and procedures; analyze and assess programs, policies, and operational needs and make appropriate adjustments; identify and respond to sensitive community and organizational issues, concerns, and needs; plan, organize, direct, and coordinate the work of lower level staff; delegate authority and responsibility; select, supervise, train, and evaluate staff; analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals; research, analyze, and evaluate new service delivery methods and techniques; prepare clear and concise administrative and financial reports; prepare and administer large and complex budgets; interpret and apply applicable federal, state, and local policies, laws, and regulations; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience: Any combination of education and experience that may provide the required knowledge, abilities, and skills is qualifying. A typical way is graduation from an accredited college or university with a Bachelor's Degree in city or urban planning, architecture, civil engineering, geography, landscape architecture, business, public administration, or a related field. A Master's Degree in city planning, engineering, public administration, economics, or finance is highly desirable. Five (5) years of recent progressively responsible professional work experience in local planning, administration of zoning, planning, economic development, and redevelopment programs in a municipal planning environment, including two (2) years at a direct supervisory and management or administrative level. The ability to speak Spanish is highly desirable.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator's license from the State of California.

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Community Development Director
Classification Specification Page 4
OTHER QUALIFICATIONS:

Work is performed primarily in an office and occasionally in an emergency vehicle, or in the field where there may be extreme temperatures, exposure to sun, dirt, and/or dust. The incumbent's working conditions are typically moderately quiet but may be loud at some locations. Ability to bend the body downward and forward by bending legs and spine; ability to speak and hear; ability to see; ability to use color, sound, texture, odor and shape perception and discrimination; ability to push, pull and/or lift up to 25 pounds occasionally.

FLSA Status: Exempt Effective Date: June 6, 2023

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Community Preservation Manager
Classification Specification Page 1

COMMUNITY PRESERVATION MANAGER
(Full-Time, “At Will” Position)
DEFINITION:

Under general supervision from higher level supervisory staff. Manages, supervises, and coordinates the activities and operations of the city’s parking enforcement program and community preservation and enforcement operations; serves as a lead in patrols and assigned areas for the purposes of enforcing motor vehicle parking regulations; completes administrative duties related to parking enforcement; and performs related work as required.

EXAMPLES OF ESSENTIAL DUTIES:

The duties and responsibilities listed below are intended to provide a representative list of the various types of work that may be performed. Specifications are not intended to reflect all duties performed within the job class, and incumbents may expect to perform other related similar duties.
● Manages staff and performs a variety of complex technical and administrative functions related to community preservation, working with public safety personnel, developing, implementing, and managing code compliance operations and programs, maintaining code compliance data, and generating related reports and correspondence. ● Develops, implements, manages, and evaluates community preservation, business licensing, and public safety projects.
● Performs a variety of duties in support of the city’s parking enforcement program. ● Patrols the streets in an assigned area to cite illegally parked vehicles and to enforce motor vehicle parking regulations; places identifying marks on parked vehicles; or records identifying information into a hand-held computer. ● Arranges for the removal of unlawfully parked vehicles as authorized by various state and local codes.

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Community Preservation Manager
Classification Specification Page 2
● Assists with traffic control at events, accidents, other situations; directs vehicular and pedestrian traffic by using appropriate hand signals and whistles. ● Operates and monitors a radio transmitter to keep in contact with supervisors and to inform dispatch of any circumstances requiring police or emergency assistance. ● Interacts with a variety of individuals, both internally and within the community, to disseminate departmental information, assists in resolving administrative issues, and responds to citizen inquiries.
● Manages the City of Cudahy’s Emergency Management Plan, including analyzing critical issues, identifying potential hazards to health and safety, coordinating and facilitating the activities of city staff in planning and preparing for response to emergency occurrences, developing the city’s response plans, ensuring the city's disaster preparedness plan is maintained in accordance with state law, and designing, planning, and conducting exercises to test the city’s emergency response readiness capability and training staff.
● Serves as the liaison for the public safety division with other divisions, departments, and outside agencies.
● Makes notes of actions taken and prepares detailed reports describing unusual problems encountered or observed.
● Explains parking and traffic regulations, provides information in response to questions and gives directions.
● Explains department programs, policies, and activities; negotiates and resolves sensitive and controversial issues.
● Lifts and attaches a vehicle immobilization unit in order to immobilize vehicles. ● Performs administrative duties related to parking enforcement, including logs and reports. ● Prepares and presents staff reports and other necessary correspondence. ● Responds to and resolves difficult and sensitive citizen inquiries and complaints. ● Maintains awareness of new trends and developments in the field of public safety, code enforcement, parking enforcement, local, state, and federal laws, and city policies. ● Assists other police employees as needed.
● Has lead level responsibilities at the worksite.
● Performs related duties as assigned.

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Community Preservation Manager
Classification Specification Page 3
QUALIFICATIONS:

Knowledge of: Operations, services, and activities of a parking enforcement program.

Contents of the City Employee Safety Handbook. Operational characteristics of materials and equipment used in parking enforcement. Provisions of the California Vehicle Code as they relate to parking enforcement. City policies and procedures with respect to parking enforcement. Processes for impounding and storing vehicles. Levels of authority within the city for the enforcement of parking violations. Safe and efficient work practices as they relate to parking enforcement. Emergency and disaster preparedness policies and strategies, including the Specialized Emergency Management System (SEMS) or the Incident Command System. Common word processing, spreadsheet, and database software. Methods and techniques for providing quality customer service to city staff and members of the public. English usage, grammar, spelling, vocabulary, and punctuation.

Federal, state, county and city laws, codes, ordinances, and regulations related to parking enforcement.

Ability to: Impartially interpret and apply parking enforcement provisions within prescribed codes and laws, and city policy. Conduct pertinent enforcement activities in a safe and effective manner. Prepare logs and records. Operate equipment and machines used in parking enforcement. Respond to inquiries, complaints, and requests for service in a fair, tactful, and firm manner. Communicate clearly and effectively, both verbally and in writing. Use sound, independent judgment within established policy and procedural guidelines. Establish and maintain effective working relationships with those contacted in the course of work
Education and Experience: Any combination of education and experience that may provide the required knowledge, abilities, and skills is qualifying. A typical way is completion of graduation from an accredited four (4) year college or university with a bachelor’s degree in a related field and five (5) years of progressively responsible related experience; any combination of education, training, and experience which provides the required knowledge, skills, and the ability to perform the essential functions of the job.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator’s license from the State of California. Possession of a valid PC 832 certification.

Ability to speak Spanish is preferred, but not required.

OTHER QUALIFICATIONS:

While performing the duties of this classification, an incumbent is regularly required to use hands and fingers to handle or feel. The employee is frequently required to talk, hear, sit, and

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Community Preservation Manager
Classification Specification Page 4
reach with hands and arms. Work is performed in an office, emergency vehicle, and in the field, where there may be extreme temperatures, exposure to sun, dirt, and/or dust. The incumbent's working conditions are typically moderately quiet but may be loud at some locations. The employee is occasionally required to stand, walk, climb, or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

FLSA Status: Non-Exempt Effective Date:

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COMMUNITY PRESERVATION

OFFICER
(Full-Time)
DEFINITION:

Under direction, performs a variety of technical duties in support of the city’s community preservation programs and parking enforcement programs; monitors and enforces a variety of codes and ordinances in support of city functions, including those related to business licenses, health and sanitation, public safety, public works, public nuisance abatement, building, zoning, and related codes; serves as a resource and provides information on city regulations to property owners, residents, businesses, the general public, and other city divisions; patrols an assigned area for the purposes of enforcing motor vehicle parking regulations; explains parking and traffic regulations for residents; investigates and processes parking complaints from staff and the general public; issues warnings and parking violations under local, city, and state parking regulations; and assists with traffic control for special events and major incidents.; Operates a two-way radio and a handheld ticket machine, organizes vehicles towing under the State of California Vehicle Code sections, and prepares reports for storage and performs other related duties as required.

EXAMPLES OF ESSENTIAL DUTIES:

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Community Preservation Officer
Classification Specification Page 2
● Determines the existence and type of code violations; recommends corrective actions in order to bring about compliance; determines time frames for compliance. ● Assists homeowners and businesses in obtaining compliance; responds to and advises property owners and the general public on municipal and zoning code compliance. ● Coordinates code enforcement actions with other city divisions and outside agencies as necessary.
● Coordinates law enforcement support services with the Los Angeles County Sheriff’s Department and serves as a liaison between the city and the Los Angeles County District Attorney's Office in the legal justice system. ● Conducts research on municipal code enforcement policies and procedures. ● Maintains accurate and complete records of complaints, inspections, violations, and citations.
● Performs industrial, commercial, and residential property inspections for the purpose of ensuring private property code compliance.
● Investigates and abates public nuisances.
● Conducts neighborhood and community meetings to present community preservation programs.
● Performs traffic control duties, including setting up barricades or temporary signage and directing traffic.
● Serves as a liaison to the City of Cudahy Public Safety Commission. ● Coordinates citywide cleanup days.
● Performs a variety of duties in support of the city’s parking enforcement program. ● Patrols the streets in an assigned area to cite illegally parked vehicles and enforce motor vehicle parking regulations; places identifying marks on parked vehicles; or records identifying information into a handheld computer. ● Arranges for the removal and storage of unlawfully parked vehicles as authorized by various state and local codes.
● Participates in cross-training and provides back up to other internal staff; and assists other office personnel in performing related administrative support functions, including business licenses, as required.

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Community Preservation Officer
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● Establishes positive working relationships with the city staff and the general public. ● Assumes responsibility for ensuring the position’s duties are conducted in a safe and efficient manner.
● Assists with traffic control at special events, accidents or other situations by erecting barricades, erecting temporary signages, taking part in street light surveys, and directing vehicular and pedestrian traffic by using appropriate hand signals and whistles.
● Operates and monitors a radio transmitter to keep in contact with supervisors and to inform dispatch of any circumstances requiring police or emergency assistance. ● Makes notes of actions taken and prepares detailed reports describing unusual problems encountered or observed.
● Explains parking and traffic regulations, provides information in response to questions and gives directions.
● Lifts and attaches the vehicle immobilization unit in order to immobilize vehicles. ● Performs administrative duties related to parking enforcement, including the preparation of daily logs and reports.
● Assists other police employees as needed.
● Investigates and processes parking complaints; issues warnings, parking violations, and/or citations for parking violations of the city’s municipal and the State of California Vehicle Code.
● Inspects and monitors reports on hazardous conditions such as missing traffic signage and street markings.
● Manages and retrieves vehicle registration information on a handheld computer. ● Assists in the enforcement of business licenses; observes and monitors yard sales for compliance with municipal code; and issues citations as needed; ● Issues courtesy notice to residents after trash pickup days. ● Participates in cross-training and provides backup to other staff. ● Appears in court to testify on active cases relating to parking and code enforcement ● Performs other duties as assigned.

QUALIFICATIONS:

Knowledge of: Operations, services, and activities of a municipal community

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preservation program; operations, services and activities of a parking enforcement program principles, practices, and methods used in the enforcement of a variety of codes; procedures involved in the enforcement of codes and regulations, including methods and techniques of conducting and documenting field investigations; applicable federal, state, and local codes, laws, and regulations related to building, zoning, and nuisance violations; legal actions applicable to code enforcement compliance; public relations and conflict resolution methods and techniques; record keeping practices; business letter writing and basic report preparation techniques; modern office procedures, methods, and equipment including computers and supporting word processing and spreadsheet applications; occupational hazards and standard safety procedures.

Ability to: Independently perform a full range of municipal code enforcement and compliance duties; interpret and apply applicable parking enforcement provisions within prescribed codes, ordinances, laws and regulations related to zoning, nuisance abatement, and health and safety issues; inspect and identify violations of applicable codes and ordinances; enforce pertinent codes, ordinances, laws, and regulations with impartiality and efficiency; operate a personal computer to access information and utilize common business applications; read and interpret legislation, zoning, and subdivision law as related to zoning enforcement; learn the appropriate manner and the necessary skill to deal with the various segments of the public in explaining zoning requirements and procedures; recognize conditions that constitute a zoning violation; respond to inquiries, complaints, and requests for service in a fair, tactful, and firm manner; investigate complaints and mediate resolutions in a timely and tactful manner; prepare accurate and detailed documentation of the investigation findings; maintain complex logs, records, and files; research, compile, and collect data; prepare clear and concise technical reports; work independently in the absence of supervision; follow written and oral instructions; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; operate a telephone and copying machine; understand and respond to the public and staff's requests for assistance both on the telephone and in person. Prepare logs and records. Operate equipment and machines used in parking enforcement. Respond to inquiries, complaints, and requests for service in a fair, tactful, and firm manner
Education and Experience: Any combination of education and experience that may provide the required knowledge, abilities, and skills is qualifying. A typical way is graduation from high school and two (2) years of experience in municipal code enforcement, parking enforcement or another related field. An associate degree in police science or administration of justice is desirable. The ability to speak Spanish is highly desirable.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator’s license from the State of California. Possession of an 832 P.C. Certificate (Laws of Arrest, Search, and Seizure Training/P.O.S.T. Certified Course). Possession of code enforcement certificates is desirable.

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OTHER QUALIFICATIONS:

While performing the duties of this classification, an incumbent regularly requires sitting, standing, and walking on level and slippery surfaces, while also reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, and making repetitive hand movements in the performance of daily duties. The position also requires both near and far vision, color vision, peripheral vision, depth perception, and the ability to adjust focus when inspecting work and operating assigned equipment. The need to lift, carry, and push tools, equipment, and supplies weighing 25 pounds or more is also required. Additionally, the incumbent in this outdoor position works in all weather conditions, including wet, hot, and cold. The position entails working in situations that may expose the employee to fumes or airborne particles, electrical shock, or mechanical hazards. The nature of the work also requires the incumbent to climb ladders, drive motorized vehicles, operate in heavy vehicle traffic conditions, and often work with constant interruptions.

FLSA Status: Non-Exempt Effective Date: June 6, 2023

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COMMUNITY PRESERVATION

TECHNICIAN
(Part-Time)
DEFINITION:

Under close supervision, performs routine field inspections and investigations related to the city’s community preservation programs; assists in monitoring and enforcing a variety of codes and ordinances in support of city’s functions, including those related to business licenses, health and sanitation, public safety, public works, public nuisance abatement, building, zoning, and related codes; serves as a resource and provides information on city regulations to property owners, residents, businesses, the general public, and other city divisions; and performs other related duties as required.

DISTINGUISHING CHARACTERISTICS
The community preservation technician is a part-time (hourly) entry level classification in the community preservation job series. It differs from the community preservation officer position in that the incumbent performs less complex and more routine code enforcement responsibilities while learning enforcement procedures for state and city codes and the rules and regulations of the Community Preservation Code Section.

EXAMPLES OF ESSENTIAL DUTIES:

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Community Preservation Technician
Classification Specification Page 2
● Issues citations and compliance notices, prepares reports, and processes criminal complaints.
● Learns to conduct routine investigations and responds to public complaints. ● Conducts routine onsite inspections and re-inspections. ● Works closely with the supervisor to determine existence and type of code violations; recommends corrective actions to achieve compliance; and establishes compliance time frames.
● Assists homeowners and businesses to obtain compliance; responds to and advises property owners and the general public on municipal and zoning code compliance. ● Works closely with the supervisor in the coordination of code enforcement actions with other city divisions and outside agencies as necessary. ● Maintains accurate and complete records of complaints, inspections, violations, and citations.
● Participates in performing industrial, commercial, and residential property inspections for the purpose of ensuring private property code compliance. ● Participates in investigating and abatement of public nuisances. ● Assists in conducting neighborhood and community meetings to present community preservation programs.
● Performs traffic control duties, including setting up barricades or temporary signage and directing traffic.
● Participates in the coordination of citywide cleanup days. ● Participates in cross-training and provides back up to other internal staff; assists other office personnel in performing related administrative support functions; serves as a backup to other finance and/or city functions.
● Establishes positive working relationships with city staff and the general public.

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Community Preservation Technician
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● Assumes responsibility for ensuring the position’s duties are conducted in a safe and efficient manner.
● Performs other duties as assigned.

QUALIFICATIONS:

Knowledge of: Operations and organizational structure of municipal government; principles and practices of research and report preparation; modern office procedures, methods, and equipment, including computers and supporting software applications; English usage, spelling, grammar, and punctuation; principles and practices of filing and record keeping; methods and techniques of public relations and customer service; safe and efficient work practices as they relate to code enforcement.

Ability to: Learn, interpret, and apply zoning and land use regulations and planning concepts to unusual or difficult zoning or municipal code violations; learn and understand rules of evidence related to public hearings and judicial cases; compile and analyze technical information; learn and apply investigative techniques; maintain and follow city policies and procedures; communicate clearly and concisely, both orally and in writing; ensure safety standards are met; establish and maintain effective working relationships with those contacted in the course of work; deliver quality customer service; work independently and as a team member.

Education and Experience: Any combination of education and experience that may provide the required knowledge, abilities, and skills is qualifying. A typical way is graduation from high school or satisfactory equivalent, and two (2) years of experience in municipal government, including one year of responsible public contact work.

Knowledge of and/or experience in construction, code enforcement, permit issuance or other building and construction related activities is preferred. The ability to speak Spanish is highly desirable.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator’s license from the State of California. The ability to obtain an 832 P.C.

Certificate (Laws of Arrest, Search and Seizure Training/P.O.S.T. Certified Course) within six months of an appointment is required.

OTHER QUALIFICATIONS:

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable

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Community Preservation Technician
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accommodations may be made to enable individuals with disabilities to perform the essential functions on a case-by-case basis.

FLSA Status: Non-Exempt Effective Date: June 6, 2023

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DEPUTY CITY CLERK
(Full-Time)
DEFINITION:

Under general supervision, performs responsible clerical and secretarial duties of aboveaverage difficulty in support of the activities and services of the City Clerk’s Office; assists in the development, publication, and distribution of agendas; assists in the care and custody of official City records; assists the City Clerk in elections; provides public records information; ensures insurance requirements are met by all contractors; assumes responsibility for the administration of the City Clerk functions in the absence of the City Clerk; and performs other related duties as required.

EXAMPLES OF ESSENTIAL DUTIES:

The duties and responsibilities listed below are intended to provide a representative list of the various types of work that may be performed. Specifications are not intended to reflect all duties performed within the job class, and incumbents may expect to perform other related similar duties.
• Participates in the preparation, assembly, and distribution of agenda packets. • Records and maintains the legislative history of City Council actions. • Assists in the maintenance of official city documents utilizing the city's records retention schedule and filing index.
• Drafts Staff Reports and prepares them for council agenda placement as needed. • Assists with municipal code maintenance.
• Ensures that certificates of insurance for all city contracts are current. • Processes various financial documents, including invoices and purchase requisitions. • Drafts Minutes after each council meeting and submits them to City Council for approval in a timely matter.
• Ensures resolutions, ordinances, contracts, and other documents are fully executed by all parties upon approval and filed accordingly.
• Responds to inquiries from the public and staff requesting public records. • Assists with the recording of official city records and ensures documents are fully and

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Deputy City Clerk Classification Specification

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promptly recorded.
• Assists with complex city council records and archives, including ensuring complete, accurate, and trustworthy records.
• Maintains complex research indexes so records can be located and retrieved. • Performs the duties of the c ity c lerk in his/her absence, or in a training/learning capacity.
• Processes and issues applications for numerous special use permits and coordinates with assigned divisions.
• Assists in the publication and mailing of official notices. • Assists in the election process and submission of Fair Political Practices Commission filings.
• Assists in the distribution and coordination of responses to internet electronic mail and receipt of facsimiles.
• Assists in updating information on the c ity’s internet web page, including publication of City Council meetings.
• Assists in developing policies and procedures for implementing a computerized records management program.
• Assists with proclamations, commendations, memoriam, and certificates of recognition with the City Council.
• Serves as a support backup to City Clerk and assists other office personnel in performing related administrative support functions.
• Establishes positive working relationships with city staff and the general public. • Assumes responsibility for ensuring that the position’s duties are carried in a safe and efficient manner.
• Performs other duties as assigned.

QUALIFICATIONS:

Knowledge of: Operations, services, and activities of the City Clerk’s Office; methods and techniques of public meeting agenda preparation and notification requirements; principles and practices used in recording and transcribing public meeting minutes; English usage, spelling, grammar, and punctuation; modern office procedures and methods, including computers and supporting word processing and spreadsheet applications; business letter writing and basic report preparation and procedures; pertinent federal, state, and local laws, codes, and regulations; legal requirements related to open meetings, public records, election laws, boards and commissions, and related recordkeeping requirements and maintenance; procedures and legal

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requirements necessary to develop, maintain, archive, preserve, and protect municipal records; principles of community relations.

Ability to: Perform complex clerical and administrative duties in support of the City Clerk’s office; analyse situations carefully and adopt effective courses of action; assist in the planning, organizing, and directing of the functions of the City Clerk’s office; evaluate and develop improvements in operations, procedures, policies, or methods; interpret, explain, and apply pertinent laws, regulations, policies, and procedures; provide information and organize material in compliance with laws, regulations, and polices; maintain a variety of complex automated and manual files and records; assist in organizing, supervising, and implementing the City’s records management program; prepare clear and concise reports; follow and comply with written and oral instructions; perform administrative detail work; ensure all City Clerk business documents comply with the office standards and guidelines; operate office equipment including computers and supporting word processing and spreadsheet applications; adapt to changing technologies and learn functionality of new equipment and systems; work independently in the absence of supervision; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience: Any combination of education and experience that may provide the required knowledge and abilities, and skills is qualifying. A typical way is graduation from high school, supplemented by business or college courses; and three (3) years of progressively responsible clerical and administrative experience, including some experience closely related to the functions and duties of the Office of City Clerk. The completion of the equivalent of an Associate’s Degree is highly desirable. The ability to speak Spanish is preferred, but not required.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator's license from the State of California. Possession of a Certified Municipal Clerk’s Certificate (CMC) is preferred, and if not certified, is required within two (2) years of hire. Ability to attend night meetings as assigned.

OTHER QUALIFICATIONS:

An incumbent is frequently required to use their hands and fingers to handle, or feel something while performing the duties of this classification. The employee is frequently required to talk, hear, and to sit and reach with hands and arms. The employee is occasionally required to stand, walk, climb or balance and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

FLSA Status: Non-Exempt Effective Date: June 6, 2023

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EXECUTIVE ASSISTANT
to the City Manager
(Full-Time, “At Will” Appointed Position)
DEFINITION:

This highly responsible, confidential, and complex administrative and secretarial position works under the direction of the city manager. This position is responsible for handling complex administrative details, overseeing and coordinating the work of subordinate clerical, technical, and professional personnel, and performing related work as required. Work requires the use of independent judgment, initiative, and discretion. Work includes administrative management of sensitive and confidential issues and coordinating meetings and calendars of high-level decision makers. Work also involves extensive public contact, interaction with the city council and department heads. An executive assistant to the City Manager assists with scheduling, planning/coordinating, prioritizing, reviewing, and organizing tasks that help the city manager and department directors perform their job. This classification is distinguished by the performance of sensitive and confidential duties related to the administrative support of the city manager, city council, and other related departments and divisions.

EXAMPLES OF ESSENTIAL DUTIES:

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Executive Assistant to the City Manager
Classification Specification Page 2
and procedures, programs, boards, and commissions.
● Serves as department liaison to the public, elected officials, city manager's office, and departments by providing information and assistance. ● Assists the city manager with the city manager’s report and collaborates with other city staff.
● Attends City Council meetings and work sessions as assigned. ● Provides executive level administrative support, customer service, and communicates with the city council, citywide personnel and community members; including the handling of sensitive and confidential matters. ● Conducts follow-up investigations concerning departmental and interdepartmental operations and administrative matters.
● Supervises, trains, and evaluates subordinate staff.
● Analyzes complex problems and situations; and recommends solutions. ● Interacts with the public courteously and diplomatically. ● Answers inquiries concerning city standards and procedures. ● Operates a variety of office equipment.
● Inputs and retrieves data and text; organizes and maintains filling systems. ● Schedules and maintains a calendar of meetings and events for the city manager and department heads.
● Coordinates activities with department heads, the public and outside agencies. ● Types from rough draft or verbal instruction, proofreads a wide variety of complex, confidential reports, letters, memoranda, and statistical charts. ● Takes and transcribes dictation using shorthand and dictation equipment as needed. ● Manages appointment calendars, arranges and schedules meetings; prioritizes and resolves meeting conflicts; coordinates meeting venues and resources. ● Organizes and maintains filing systems.
● Reviews and translates publications and distribution of citywide communication materials.

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Executive Assistant to the City Manager
Classification Specification Page 3
● Assists in coordination of department support staff functions to ensure consistent and professional procedures are utilized.
● Provides information and assistance related to area of assignment, which includes responding to sensitive requests for information as required. ● Assists as a receptionist, handling calls and assisting visitors as well as referring inquiries as appropriate.
● Oversees the front desk operations at city hall, and city manager communication with residents and members of the public.
● Performs other job-related duties and responsibilities as required and directed by the city manager.

QUALIFICATIONS:

Knowledge of: Thorough comprehension of the English language: usage, grammar, spelling, and punctuation. Considerable knowledge of modern office procedures, methods, computer equipment and business software. Extensive knowledge of executive and administrative procedures, including the organization and functions of municipal government; Knowledge of city departments and the ability to exercise tact and diplomacy when dealing with sensitive matters; Considerable knowledge of office management, and the principle and practices of effective supervision. Customer services standards and protocols. Record keeping and file maintenance principles and procedures.

Ability to: Acquire rapidly, a thorough knowledge of the professional activities of the city manager’s office; Solve complex administrative problems and make recommendations for solutions; Communicate clearly and concisely, both orally and in writing; Excellent interpersonal skills to effectively develop and maintain cooperative working relationships with all levels of department; Perform responsible and difficult secretarial work involving independent judgment, confidentiality and personal initiative; Maintain complex records and prepare correspondence; establish, foster and maintain positive, harmonious working relationships with other employees, officials and the public. General working ability to adapt to various computer programs. Utilize an alternative method of transportation when needed to carry out job related essential functions.

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Executive Assistant to the City Manager
Classification Specification Page 4
executive secretary preferably with a municipal government agency. The ability to speak Spanish is highly desirable.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator’s license from the State of California.

OTHER QUALIFICATIONS:

While performing the duties of this classification, an incumbent is regularly required to use hands and fingers to handle or feel. The employee is frequently required to talk, hear, sit, and reach with hands and arms. The employee is occasionally required to stand, walk, climb, or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

FLSA Status: Non-Exempt Effective Date: June 6, 2023

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EXECUTIVE ASSISTANT
(Full-Time, “At Will” Appointed Position)
DEFINITION:

This highly responsible, confidential, and complex administrative and secretarial position works under the direction of the city manager. This position is responsible for handling complex administrative details, overseeing and coordinating the work of subordinate clerical, technical, and professional personnel, and performing related work as required. Work requires the use of independent judgment, initiative, and discretion. Work also involves extensive public contact; interaction with the city council and department heads. An executive assistant assists with scheduling, planning/coordinating, prioritizing, reviewing, and organizing tasks that help the city administrators perform their job. This classification is distinguished by the performance of sensitive and confidential duties related to the administrative support of the city manager, city council, and other related departments and divisions.

EXAMPLES OF ESSENTIAL DUTIES:

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Executive Assistant
Classification Specification Page 2
● Provides executive level administrative support, customer service, and communicates with the city council, citywide personnel and community members. ● Analyzes complex problems and situations; and recommends solutions. ● Interacts with the public courteously and diplomatically. ● Answers inquiries concerning city standards and procedures. ● Operates a variety of office equipment.
● Inputs and retrieves data and text; organizes and maintains filling systems. ● Schedules and maintains a calendar of meetings and events for their supervisor. ● Coordinates activities with department heads, the public and outside agencies. ● Types from rough draft or verbal instruction, proofreads a wide variety of complex, confidential reports, letters, memoranda, and statistical charts. ● Takes and transcribes dictation using shorthand and dictation equipment as needed. ● Manages calendars and arranges meetings and travel for department heads. ● Organizes and maintains filing systems.
● Reviews and translates publications and distribution of citywide communication materials.
● Provides written and oral translations when needed.
● Assists in coordination of department support staff functions to ensure consistent and professional procedures are utilized.
● Provides information and assistance related to area of assignment, which includes responding to sensitive requests for information as required. ● Performs other job-related duties and responsibilities as required and directed.

QUALIFICATIONS:

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Executive Assistant
Classification Specification Page 3
matters; Considerable knowledge of office management, and the principle and practices of effective supervision.

Education and Experience: A bachelor’s degree from an accredited college or university with a major course work in office technology, business, or public administration or related field. Three (3) years of clerical and administrative experience at a level equivalent to executive secretary preferably with a municipal government agency. The ability to speak Spanish is highly desirable.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator’s license from the State of California.

OTHER QUALIFICATIONS:

While performing the duties of this classification, an incumbent is regularly required to use hands and fingers to handle or feel. The employee is frequently required to talk, hear, sit, and reach with hands and arms. The employee is occasionally required to stand, walk, climb, or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

FLSA Status: Non-Exempt Effective Date: June 6, 2023

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FINANCE

DIRECTOR
(Full-Time “At Will” Position)
DEFINITION:

Under the general administrative direction of the city manager, plans and manages the finance functions of the city, including accounting, budgeting, payroll, purchasing, successor agency, Community Development Block Grant (CDBG) program, business license, risk management, information technology and special studies and programs as assigned by the city manager; manages internal and external audits; oversees revenue and expenditure projections; and performs other related duties as required.

EXAMPLES OF ESSENTIAL DUTIES:

The duties and responsibilities listed below are intended to provide a representative list of the various types of work that may be performed. Specifications are not intended to reflect all duties performed within the job class, and incumbents may expect to perform other related similar duties.
● Develops and implements goals, objectives, and priorities, working closely with the city manager, related to the city’s finances; provides general supervision over staff engaged in finance and accounting related work; assists the city manager in the administration city wide budget.
● Assists the city manager in the coordination and preparation of the city’s annual operating budget; prepares city revenue estimates; checks revenue and expenditure estimates and forecasts; participates in budget meetings with city staff; compiles proposed and adopted budgets for publication.
● Manages the city’s finances, investments, payroll, and purchasing. ● Monitors and participates in the city’s accounting activities, including accounts payable, receivable, purchasing and payroll; reviews purchases and contracts for compliance with city ordinances, rules and procedures, and to determine that expenditures are made in accordance with the terms of the contract.

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Finance Director
Classification Specification Page 2
● Serves as the fiscal officer for the city’s successor agency. ● Plans and develops accounting procedures for bookkeeping and processing of claims, expenditures, purchases, budget data, salary warrants, receipts and subventions, journal entries, and the general ledger.
● Supervises assigned staff; reviews employees’ work; performs staff evaluations; instructs staff in policies and procedures.
● Assists managers and supervisors in financial matters pertaining to city operations. ● Compiles and prepares required state and federal reports for various government agencies; reviews, analyzes, evaluates, and implements improvements to fiscal control systems and procedures; works with independent auditors on annual audit compliance.
● Reviews, evaluates, and recommends improvements to the city’s administrative and financial internal control systems and procedures and ensures audit compliance. ● Prepares monthly financial reports for the city council, city manager, and staff. ● Supervises general government operations, including front counter reception, information technology, and business license program.
● Reviews federal and state legislation for possible impact on city programs; prepares analysis of legislation for city council review, including recommendations; and prepares letters to legislators and committees concerning legislation affecting city programs.
● Checks appropriation balances and recommends transfer of funds to other appropriation funds as necessary.
● Conducts internal training sessions in the areas of finance. ● Performs special studies and duties as assigned by the city manager. ● Assists the city manager with administrative details concerning city finances and advises of cost saving or revenue producing programs.
● Oversees the investment of city funds and revenue bonds. ● Coordinate debt issuance, working with underwriters and rating agencies.

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Finance Director
Classification Specification Page 3
● Represents the city administration’s financial services to citizens, organizations, auditors, and other city agencies and governmental organizations; informs, answers inquiries, interprets policies, procedures, and actions; responds to problems by analyzing and developing recommendations for resolutions by instituting programs, procedures or systems.
● Participates in cross-training and provides back up to other staff; assists other office personnel in performing related administrative support functions; serves as a backup to other finance and/or city functions.
● Manage Information Technology systems performance to assess operating costs, productivity levels, upgrade requirements, and other metrics and needs. Oversees security of systems, networks, and enterprise information. Acts as support for information technology services, system development and network services. ● Act as administrator relating to Risk Management and coordinate any claims. (coordinates with Human Resources on workers compensation claims.) ● Establishes positive working relationships with city staff and the general public. ● Assumes responsibility for ensuring the position’s duties are conducted in a safe and efficient manner.
● Assists with sensitive customer relations situations, and requests for information. ● Performs other duties as assigned.

QUALIFICATIONS:

Knowledge of: All facets of municipal finances; Governmental Accounting Standards Board (GASB) accounting practices, and Successor Agency finances; accounting principles, practices and methods and the applicability of data; ordinances, resolutions, policies and laws affecting municipal financial operations; principles and practices of public administration including finance accounting, investments, budgeting, auditing, information technology and debt financing; financial planning, cash management and investments; research methods and techniques and methods of report presentation; financial computer skills, including modern office practices, procedures, methods and equipment; modern principles and practices of purchasing.

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Finance Director
Classification Specification Page 4
Ability to: Communicate clearly and concisely, orally and in writing; analyze and interpret fiscal and accounting records and data; devise and implement new and improved accounting and recordkeeping procedures; prepare accurate financial and statistical reports; make accurate revenue and expenditure forecasts; analyze statistical and fiscal material and reduce the analysis to layman's language; establish and maintain cooperative relationships with those contacted in the course of work; properly interpret and make decisions in accordance with laws, rules, and regulations; select, supervise, train, and evaluate assigned staff; maintain highly effective interpersonal management skills with colleagues and subordinates; make presentations of complex & difficult issues to the public and to the city council; operate a computer, a 10 key adding machine, and other office related equipment; work evenings and weekends and attend night meetings when required.

Education and Experience: Any combination of education and experience that may provide the required knowledge, abilities, and skills is qualifying. A typical way is the equivalent to a bachelor’s degree from an accredited four year college or university with a degree in accounting, business administration, economics or a closely related course of study; and five (5) years of increasingly responsible experience in finance, with at least three (3) years of administrative supervisory experience in municipal public finance. Strong management skills and experience managing a municipal finance department are desirable. The ability to speak Spanish is preferred, but not required.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator's license from the State of California.

OTHER QUALIFICATIONS:

While performing the duties of this classification, an incumbent is regularly required to use hands and fingers to handle or feel. The employee is frequently required to talk, hear, sit, and reach with hands and arms. The employee is occasionally required to stand, walk, climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

FLSA Status: Exempt Effective Date: June 6, 2023

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CITY OF CUDAHY

CLASSIFICATION SPECIFICATION
Housing Specialist I (Full-Time)
DEFINITION:

Under general supervision, the Housing Specialist I coordinates and provides services and activities pertaining to the City’s housing and service programs, including, but not limited to, implementation of a rent stabilization ordinance, rental assistance, conducting workshops for persons experiencing homelessness or at-risk of homelessness, substance abuse consumers and those seriously and persistently mentally ill, implementation of first-time home buyer assistance program, and housing rehabilitation assistance. Coordination involves working with consultants administering the housing programs, working with external agencies to provide supportive services, and ensuring communication with the public via social media, workshops, etc.

EXAMPLES OF ESSENTIAL DUTIES:

The duties and responsibilities listed below are intended to provide a representative list of the various types of work that may be performed. Specifications are not intended to reflect all duties performed within the job class, and incumbents may expect to perform other related similar duties. • Plan and prioritize the services and activities of assigned programs within the Housing Division, including tenant / landlord assistance programs, rental assistance program, Cal Home grant for first-time home buyer and housing rehabilitation assistance; duties will include being the liaison between the City’s grant consultant, other resource agencies such as Stay Housed LA and the Los Angeles County Development Authority(LACDA), and the public to ensure the public is receiving every opportunity to connect and receive available housing resources.
• Represents the City at meetings with community-based organizations, other County departments, regional housing efforts and small businesses providing housing and supportive housing.
• Plan, develop, coordinate, manage, and evaluate housing services, events and workshops, and programs relating to eviction defense activities, these include but are not limited to programs relating to basic needs such as food, housing, and

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jobs, resource workshops such as renters’ rights, eviction information, and financial literacy workshops.
• Provide on-going support and assistance to county case managers. • Prepare and provide information on low-cost utility services and programs. • Establish schedules and methods for providing assigned services; identify resource needs; review needs with appropriate management staff; allocate resources accordingly.
• Participate in the development and implementation of goals and objectives as well as policies and procedures; make recommendations for changes and improvements to existing standards, policies, and procedures; monitor work activities to ensure compliance with established policies and procedures. • Develop procedures for new programs; develop and receive approval for policies and procedures to implement federal regulations and new programs; participate in development of new policies and procedures to improve service delivery. • Provide information and resolve problems with applicants, tenants, owners, and the public as needed; coordinate and participate in the preparation of newsletters and outreach material.
• Participate in the selection of assigned staff, including consultants; provide or coordinate staff training as applicable; identify and bring in consultants to conduct quality control audits of tenant files to ensure accuracy of staff’s work. • Participate in the preparation and administration of the assigned program budget; submit budget recommendations; monitor expenditures.
• Monitor program compliance with federal law and regulations; monitor application procedures and processes; recommend revisions to City ordinances related to housing assistance; analyze and implement federal, state, and local guidelines related to a future Section 8 Housing Program if the City were to create a Housing Authority.
• Perform other related duties as required.

QUALIFICATIONS:

Knowledge of:
• Principles and practices used in housing assistance programs; • Case management techniques;
• Needs assessment principles and techniques;
• Counseling techniques; interviewing techniques;
• Fraud prevention strategies;

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• Basic principles and practices of budget preparation and administration; • Principles and procedures of record keeping;
• Principles of business letter writing and basic report preparation; • Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases as well as specialized housing systems;
• Pertinent federal, state, and local laws, codes, and regulations.

Ability to:
• Understand the organization and operation of the organization and of outside agencies as necessary to assume assigned responsibilities;
• Apply housing assistance program knowledge in the assessment of service delivery, including development of policies and procedures to improve and streamline service delivery; • Understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations; • Prepare clear and concise reports; participate in the preparation and administration of assigned budgets;
• Plan and organize work to meet changing priorities and deadlines; • Effectively represent the Community Development Department/Housing Division to outside individuals and agencies to accomplish the goals and objectives of the unit; • Work cooperatively with other departments, government officials, and outside agencies; • Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, staff, or other agencies on sensitive issues in area of responsibility; diffuse or intervene in threatening and emergency situations;
• Communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience: Graduation from high school or equivalent and college level course work or specialized training in public administration, social services, or a related field; and at least one year of responsible experience in a housing assistance program; a Bachelor’s degree is highly desirable. Ability to speak Spanish is highly desirable.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator’s license from the State of California.

OTHER QUALIFICATIONS:

While performing the duties of this classification, an incumbent is regularly required to use hands and fingers to handle or feel. The employee is frequently required to talk, hear, and to sit and reach with hands and arms. The employee is occasionally required to stand, walk, climb or balance and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

FLSA Status: Non-Exempt Effective Date: June 6, 2023

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CITY OF CUDAHY

CLASSIFICATION SPECIFICATION
Housing Specialist II (Full-Time)
DEFINITION:

Under limited supervision, the Housing Specialist II coordinates and provides services and activities pertaining to the City’s housing and service programs, including, but not limited to, implementation of a rent stabilization ordinance, rental assistance, conducting workshops for persons experiencing homelessness or at-risk of homelessness, substance abuse consumers and those seriously and persistently mentally ill, implementation of first-time home buyer assistance program, and housing rehabilitation assistance. Coordination involves working with consultants administering the housing programs, working with external agencies to provide supportive services, and ensuring communication with the public via social media, workshops, etc.

EXAMPLES OF ESSENTIAL DUTIES:

The duties and responsibilities listed below are intended to provide a representative list of the various types of work that may be performed. Specifications are not intended to reflect all duties performed within the job class, and incumbents may expect to perform other related similar duties. • Plan and prioritize the services and activities of assigned programs within the Housing Division, including the rent stabilization ordinance, rental assistance program, Cal Home grant for first-time home buyer and housing rehabilitation assistance; duties will include being the liaison between the City’s grant consultant, other resource agencies such as Stayed Housed LA and the Los Angeles County Development Authority (LACDA), and the public to ensure the public is receiving every opportunity to connect and receive available housing resources.
• Represents the City at meetings with community-based organizations, other County departments, regional housing efforts and small businesses providing housing and supportive housing.
• Plan, develop, coordinate, manage, and evaluate housing services, events and workshops, and programs relating to eviction defense activities, these include but are not limited to programs relating to basic needs such as food, housing, and

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QUALIFICATIONS:

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Housing Specialist II Classification Specification

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Education and Experience: Bachelor’s degree from a university or equivalent, specialized training in public administration, housing, social services, or a related field; and at least two years of responsible experience in a housing, social services, or supportive assistance program. Ability to speak Spanish is highly desirable.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator’s license from the State of California.

OTHER QUALIFICATIONS:

While performing the duties of this classification, an incumbent is regularly required to use hands and fingers to handle or feel. The employee is frequently required to talk, hear, and to sit and reach with hands and arms. The employee is occasionally required to stand, walk, climb or balance and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

FLSA Status: Non-Exempt Effective Date: June 6, 2023

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DEFINITION:

HUMAN RESOURCES

MANAGER
(Full-Time, “At Will”)
Under general direction, to manage, supervise, administer and coordinate the human resources activities and operations for the city including recruitment and selection, benefits administration, classification and compensation plan administration, workers’ compensation, employer-employee relations, labor negotiations, training, safety and related functions; provides information and assistance to city employees and the general public regarding human resources activities, policies, and procedures; performs a variety of professional tasks in support of assigned area of responsibility; and performs other related duties as required.

EXAMPLES OF ESSENTIAL DUTIES:

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Human Resources Manager
Classification Specification Page 2
● Negotiates labor agreements with associations and resolves sensitive and controversial issues while managing the responsibility for all human resources services and activities; nurtures a continuous positive working relationship with employee representation units. ● Monitors and evaluates the efficiency and effectiveness of service delivery policies, practices, methods, and procedures; makes recommendations for improvement. ● Plans, directs, coordinates and reviews the work plan for human resources, assigns work activities, projects and programs; reviews and evaluates work products, methods and procedures; meets with staff to identify and resolve problems. ● Coordinates and conducts the recruitment and selection process; screens applicants and lists job candidate qualifications; recommends eligible candidates for examination or interview; coordinates the oral board and participates in the interview process. ● Coordinates citywide training and assesses training needs for all city staff. ● Conducts employee orientation; reviews city policies, procedures, and employee benefits; conducts exit interviews.
● Administers and maintains the city’s classification and compensation plan; conducts job analysis studies, salary, and benefit surveys; receives appeals and recommends appropriate solutions.
● Administers the workers’ compensation program including reviewing initial workers’ compensation claims and determining type of claim to be established; serves as liaison with injured workers, city staff, attorneys, medical providers, and investigators in the management of injured worker claims; and works closely with injured employees, managers and supervisors regarding return-to-work issues. ● Assists in the overall administration of health benefits programs including conducting open enrollment for health benefits and coordinating information with third party benefits administrators.
● Selects, trains, motivates and evaluates staff; provides and/or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
● Participates in the development and administration of the annual budget; participates in the forecast of funds needed for staffing, equipment, materials and supplies; monitors and approves expenditures; implements adjustments.

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Human Resources Manager
Classification Specification Page 3
● Participates in the development and administration of the annual budget; participates in the forecast of funds needed for staffing, equipment, materials and supplies; monitors and approves expenditures; implements adjustments.
● Serves as the liaison for personnel services with other divisions, and outside agencies; assists with disciplinary issues, advises managers, supervisors, and city manager on handling employee issues; negotiates and resolves sensitive and controversial issues. ● Prepares and presents staff reports to city council; prepares necessary correspondence.
● Coordinates with the city attorney, as needed, related to legal issues. ● Conducts a variety of organizational studies, investigations and operational studies; recommends modifications to personnel administration programs, policies and procedures as appropriate.
● Develops, coordinates and administers an effective safety program, and maintains required records.
● Develops, coordinates and administers effective employee recognition, and rewards programs, wellness programs, and annual events.
● Participates in cross-training and provides back up to other staff; assists other office personnel in performing related administrative support functions; serves as a backup to other finance and/or city functions.
● Establishes positive working relationships with city staff and the general public. ● Assumes responsibility for ensuring the duties of the position are performed in a safe and efficient manner.
● Reviews policies for legal changes and maintains updated, up-to-date legal guidelines and regulations.
● Performs other duties as assigned.

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Human Resources Manager
Classification Specification Page 4
QUALIFICATIONS:

Knowledge of: Operations, services, and activities of a personnel program; principles, practices, and procedures of personnel administration in the areas of employment, compensation and classification, workers’ compensation, employee development, training, and benefits administration; screening and selection practices, including application formats, test construction and interviewing techniques; resources to sustain current understanding of modern trends and legal issues in the field of personnel management; employment and employee relations issues; methods and techniques of research and analysis of personnel administrative and statistical data; principles of city government organization, functions, and management; basic labor relations, negotiation processes and employment law; workers’ compensation and related contract principles and theories; workers’ compensation claims adjusting, investigation, and administrative techniques necessary to participate in the management of claims from reporting of injury to settlement; risk management principles; safety programs, reporting and regulatory requirements; basic principles and procedures of record keeping; business letter writing and report preparation; principles and practices of customer service; office procedures, methods, and equipment including computers and applicable software applications; pertinent federal, state, and local laws, codes, and regulations.

Ability to: Plan and administer an effective and compliant human resources program; Perform professional level managerial and analytical duties in the administration of the city’s personnel functions; make independent decisions; establish goals and objectives; design effective recruitment programs to obtain qualified candidates; develop valid and effective selection procedures; research, collect, compile, and analyze information and data; understand and analyze statistical information; make complete and accurate analyses, reports, and recommendations in a variety of personnel areas; prepare clear, concise, oral and written reports both narrative and statistical; work tactfully with and gain confidence and cooperation of other internal personnel, the public, and outside agencies and organizations; understand the organization and operation of the city and of outside agencies as necessary to assume assigned responsibilities; understand, interpret, and apply general and specific administrative and human resources policies and procedures as well as applicable federal, state, and local policies, laws, and regulations; formulate and conduct presentations to employees, supervisors, and division managers; plan and organize work to meet changing priorities and deadlines; respond tactfully, clearly, concisely, and appropriately to inquiries from the public, city staff, or other agencies on sensitive issues in area of responsibility; exercise good judgment and maintain confidentiality in maintaining critical sensitive information, records, and reports; utilize public relations

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Human Resources Manager
Classification Specification Page 5
techniques in responding to inquiries and complaints; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience: Any combination of education and experience that may provide the required knowledge, abilities, and skills is qualifying. A typical way is graduation from an accredited college or university with a Bachelor’s Degree in human resources management, industrial or organizational psychology, business administration, or a related field; and five (5) years of professional generalist experience in human resources, preferable including supervisory experience. Public agency experience is highly desirable. The ability to speak Spanish is preferred, but not required.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator’s license from the State of California.

OTHER QUALIFICATIONS:

While performing the duties of this classification, an incumbent is regularly required to use hands and fingers to handle or feel. The employee is frequently required to talk, hear, sit, and reach with hands and arms. The employee is occasionally required to stand, walk, climb, or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

FLSA Status: Exempt Effective Date: June 6, 2023

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DEFINITION:

HUMAN RESOURCES

SPECIALIST
(Full-Time)
Under general direction, performs a variety of specialized, technical, and paraprofessional level administrative duties in the coordination of the city’s human resources functions, including recruitment and selection, benefits administration, classification and compensation plan administration, workers’ compensation, employer-employee relations, labor relations, training, and related functions; provides information and assistance to city employees and the general public regarding human resources activities, policies, and procedures; performs a variety of professional tasks in support of assigned area of responsibility; and performs other related duties as required.

EXAMPLES OF ESSENTIAL DUTIES:

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Human Resources Specialist
Classification Specification Page 2
● Coordinates and implements recruitment and selection activities, including announcement development, application screening, and evaluation, examination, selection and development, testing, and candidate certification. ● Monitors recruitment and testing procedures for equal employment opportunity compliance.
● Conducts new employee orientation and exit interviews. ● Oversees the Workers’ Compensation Program including reviewing initial workers’ compensation claims and determining type of claim to be established; serving as liaison with injured workers, internal management staff, attorneys, medical providers, and investigators in the management of injured worker claims; and working closely with insured employees and internal managers regarding return-to-work issues. ● Assists in the overall administration of the health benefits program including conducting open enrollment for health benefits and coordinating information with third party benefit administrators.
● Performs job analysis; conducts job audits and writes class specifications. ● Performs salary reviews and compensation surveys; develops salary and benefits data. ● Provides assistance with employee relations issues, including consulting with managers and employees regarding the interpretation of personnel practices, policies, and procedures.
● Analyzes new and revised programs and develops staffing and financial proposals to support such programs.
● Prepares statistical reports, council agenda items, and comprehensive studies. ● Drafts correspondence.
● Attends meetings and training sessions.
● Develops and implements recordkeeping procedures; compiles and evaluates data. ● Develops and coordinates employee development programs and may conduct employee training sessions.

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Human Resources Specialist
Classification Specification Page 3
● Maintains effective liaison with internal staff and other agencies. ● Responds to internal and external inquiries in a courteous manner, including providing information within the area of assignment and resolving complaints in an efficient and timely manner.
● Coordinates, develops, monitors, and administers the human resources budget. ● Develops forms and procedural manuals.
● Provides information to and consults with the public. ● Interprets personnel rules with outside agencies.
● May investigate accidents and inspect facilities, equipment, and buildings. ● Participates in cross-training and provides back up to other staff; assists other office personnel in performing related administrative support functions; serves as a backup to other finance and/or city functions.
● Establishes positive working relationships with city staff and the general public. ● Assumes responsibility for ensuring the position’s duties are conducted in a safe and efficient manner.
● Performs other duties as assigned.

QUALIFICATIONS:

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Human Resources Specialist
Classification Specification Page 4
management of claims from reporting of injury to settlement; basic principles and procedures of record keeping; business letter writing and report preparation; principles, and practices of customer service; office procedures, methods, and equipment, including computers and applicable software applications; pertinent federal, state, and local laws, codes, and regulations.

Ability to: Perform professional level administrative, technical, and analytical duties in support of the city’s personnel functions; make independent decisions; design effective recruitment programs to obtain qualified candidates; develop valid and effective selection procedures; research, collect, compile, and analyze information and data; understand and analyze statistical information; make complete and accurate analyses, reports, and recommendations in a variety of personnel areas; prepare clear, concise, oral and written reports both narrative and statistical; work tactfully with and gain the confidence and cooperation of other personnel, the public, and outside agencies and organizations; understand the organization and operation of the city and of outside agencies as necessary to assume assigned responsibilities; understand, interpret, and apply general and specific administrative and personnel policies and procedures as well as applicable federal, state, and local policies, laws, and regulations; formulate and conduct presentations to employees, supervisors, and managers; plan and organize work to meet changing priorities and deadlines; respond tactfully, clearly, concisely, and appropriately to inquiries from the public, city staff, or other agencies on sensitive issues in area of responsibility; exercise good judgment and maintain confidentiality in maintaining critical sensitive information, records, and reports; utilize public relations techniques in responding to inquiries and complaints; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience: Any combination of education and experience that may provide the required knowledge, abilities, and skills is qualifying. A typical way is graduation from an accredited college or university with an Associate’s Degree in business administration, psychology, or a related field; and two (2) years of full-time technical and administrative level experience in human resources functions. Public agency experience is highly desirable. The ability to speak Spanish is preferred, but not required.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator’s license from the State of California.

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Human Resources Specialist
Classification Specification Page 5
OTHER QUALIFICATIONS:

While performing the duties of this classification, an incumbent is regularly required to use hands and fingers to handle or feel. The employee is frequently required to talk, hear, sit, and reach with hands and arms. The employee is occasionally required to stand, walk, climb, or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

FLSA Status: Non-Exempt Effective Date: June 6, 2023

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CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

JUNIOR DEPUTY CITY CLERK
(Full-Time)
DEFINITION:

Under close supervision, performs clerical and secretarial duties of average difficulty in support of the activities and services of the City Clerk’s Office; assists in the development, publication, and distribution of agendas; assists in the care and custody of official city records; assists the City Clerk in elections; provides public records information; may assume limited responsibility for the administration of the City Clerk functions in the absence of the City Clerk; and performs other related duties as required.

EXAMPLES OF ESSENTIAL DUTIES:

The duties and responsibilities listed below are intended to provide a representative list of the various types of work that may be performed. Specifications are not intended to reflect all duties performed within the job class, and incumbents may expect to perform other related similar duties.
• Assists in the preparation, assembly, and distribution of agenda packets. • Records and maintains the legislative history of City Council actions. • Knowledge of and participation in the processing, storage, and retrieval of documentation and other related materials for City Council meetings, including but not limited to agendas, agenda material, minutes, resolutions, ordinances, and other official documentation.
• Assists in the maintenance of official city documents utilizing the city's record retention schedule and filing index.
• Assists in ensuring that certificates of insurance for all city contracts are current. • Assists in processing various financial documents, including invoices. • Responds to inquiries from the public and staff requesting public records. • Assists with the recording of official city records and ensures documents are fully and promptly recorded.
• Assists with complex city council records and archives, including ensuring complete,

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accurate, and trustworthy records.
• Assists in maintaining complex research indexes so records can be located and retrieved.
• In the absence of the City Clerk or in training or learning capacity, performs limited duties of the City Clerk.
• Assists in the assembly of municipal election materials. • Assists in the distribution and coordination of responses to electronic mail and receipt of facsimiles.
• Assists in updating information on the city’s internet web page, including publication of City Council meetings.
• Assists with proclamations, commendations, memoriam, and certificates of recognition with the City Council.
• Participates in cross-training and provides backup to the City Clerk, Assistant City Clerk, Deputy City Clerk, and other internal staff; assists other office personnel in performing related administrative support functions.
• Establishes positive working relationships with city staff and the general public. • Assumes responsibility for ensuring the position’s duties are carried out in a safe and efficient manner.
• Performs other duties as assigned.

QUALIFICATIONS:

Knowledge of: Basic learn methods and techniques of public meeting agenda preparation and notification requirements; principles and practices used in recording and transcribing public meeting minutes; detailed record keeping and filing procedures; English usage, spelling, grammar, and punctuation; modern office procedures and methods including computers and supporting word processing and spreadsheet applications; business letter writing and basic report preparation and procedures; pertinent federal, state, and local laws, codes, and regulations; legal requirements related to open meetings, public records, election laws, boards and commissions, and related record keeping requirements and maintenance; procedures and legal requirements necessary to develop, maintain, archive, preserve, and protect municipal records; principles of community relations.

Ability to: Learn to perform a variety of clerical duties of a general nature for the City Clerk’s office; learn the organization, operation, and services of the City and of outside agencies as necessary to assume assigned responsibilities; operate office equipment, including computers and supporting word processing applications; type accurately at a speed necessary to meet the

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requirements of the position; learn to operate a multi-line telephone system; learn to maintain office and specialized files; understand and follow written and oral instructions; use tact and discretion in dealing with sensitive situations and concerned people and customers; communicate clearly and concisely, both orally and in writing; establish and maintain effective professional working relationships with those contacted in the course of work.

Education and Experience: Any combination of education and experience that may provide the required knowledge, abilities, and skills is qualifying. A typical way is graduation from high school, supplemented by business or college courses; and two (2) years of progressively responsible clerical and administrative experience, including some experience closely related to the functions and duties of the Office of the City Clerk. An Associate’s Degree or higher may be substituted for one year of experience. The ability to speak Spanish is preferred, but not required.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator's license from the State of California.

OTHER QUALIFICATIONS:

FLSA Status: Non-Exempt Effective Date: June 6, 2023

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DEFINITION:

MAINTENANCE
AIDE
(Part-Time)
Under close supervision, performs a variety of unskilled and semiskilled labor and maintenance tasks; and performs other related duties as required.

EXAMPLES OF ESSENTIAL DUTIES:

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Maintenance Aide Classification Specification

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● Open all city parks and assist the public.
● Maintain and clean park restrooms; manage public littering, manage graffiti, clean up trash, and take out trash bins.
● Maintain irrigation and landscaping.
● Inspects and maintains all parks and playgrounds.
● Participates in cross-training and provides back up to other internal staff. ● Establishes positive working relationships with city staff and the general public. ● Assumes responsibility for ensuring the duties of the position are conducted in a safe and efficient manner.
● Performs other duties as assigned.

QUALIFICATIONS:

Knowledge of: Uses and purposes of common construction and maintenance tools and equipment; basic computer skills; geography of the City of Cudahy.

Ability to: Perform moderate to heavy manual labor (depending on assignment); perform unskilled and limited skilled office, maintenance, and operational tasks in a variety of wastewater activities; operate a computer and basic software; understand and carry out oral and written instruction.

Education and Experience: Any combination of education and experience that may provide the required knowledge, ability, and skills is qualifying. A typical way is graduation from high school or equivalent; and six (6) months of experience in construction and maintenance is highly desirable. The ability to speak Spanish is highly desirable, but not required.

Necessary Special Requirements: Possession of a valid Class C motor vehicle operator’s license from the State of California.

OTHER QUALIFICATIONS:

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable

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Maintenance Aide Classification Specification

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accommodations may be made to enable individuals with disabilities to perform the essential functions on a case-by-case basis.

While performing the duties of this classification, an incumbent regularly requires sitting, standing, walking on level and slippery surfaces, while also reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, and making repetitive hand movements in the performance of daily duties. The position also requires both near and far vision, color vision, peripheral vision, depth perception and the ability to adjust focus when inspecting work and operating assigned equipment. The need to lift, carry, and push tools, equipment, and supplies weighing 50 pounds or more is also required. Additionally, the incumbent in this outdoor position works in all weather conditions, including wet, hot, and cold. The position entails working in situations that may expose the employee to fumes or airborne particles, electrical shock, or mechanical hazards. The nature of the work also requires the incumbent to climb ladders, drive motorized vehicles, operate in heavy vehicle traffic conditions, and often work with constant interruptions.

FLSA Status: Non-Exempt Effective Date: June 6, 2023

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DEFINITION:

MAINTENANCE
LEADER
(Full-Time)
Under general supervision, leads, oversees, and participates in the work of staff responsible for performing a variety of maintenance, repair, and construction work in the care of public grounds, buildings, sidewalks, right-of-way, and easements; ensures adherence to safe work procedures and practices; performs a variety of maintenance tasks in support of assigned area of responsibility; and performs other related duties as required.

EXAMPLES OF ESSENTIAL DUTIES:

CITY OF CUDAHY

CLASSIFICATION SPECIFICATION

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Maintenance Leader
Classification Specification Page 2
● Verifies the work of assigned employees for accuracy, proper work methods, techniques, and compliance with applicable standards and specifications; and ensures adherence to safe work practices and procedures.
● Assists in selecting locations for contract maintenance, coordinates, and inspects contract maintenance.
● Oversees and participates in the cleaning of parking lots and sidewalks utilizing blowers, as well as the maintenance of all city planters by weeding and changing out plants.
● Order supply and get quotes for equipment to ensure job duties continue without disruptions.
● Oversees and participates in maintaining sidewalks by grinding down any uneven surfaces.
● Oversees and participates in the maintenance of all city streets by changing out signs, painting curbs, and replacing faded residential address numbers. ● Oversees clean up assistance of encampments throughout the Cudahy city area. ● Reviews work orders, makes work schedules, maintains daily work records, and prepares other field activity reports as required.
● Oversees and participates in maintaining the city yard, including collecting and emptying trash cans at bus stops, city malls, city owned parking lots, loading trash, green waste, and sorting recyclables.
● Responds to emergencies during non-duty hours as necessary; may drive a truck or other automotive equipment.
● Ensures adherence to safe work procedures.
● Sets up appropriate traffic safety controls around maintenance work sites. ● Estimates time, materials, and equipment required for jobs assigned; requisitions materials as required.

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Maintenance Leader
Classification Specification Page 3
● Oversees and participates in maintaining lighting in city facilities and parking lots by changing out ballasts and light bulbs.
● Coordinates with the director and superintendent on upcoming projects and deadlines to ensure job duties get done on time.
● Coordinate with subcontractors to give access to job sites and make sure work is done in a safe manner.
● Participates in cross-training and provides back up to other internal staff. ● Establishes positive working relationships with city staff and the general public. ● Assumes responsibility for ensuring the position’s duties are conducted in a safe and efficient manner.
● Performs other duties as assigned.

QUALIFICATIONS:

Knowledge of: Advanced operations, services, and activities of a maintenance program; principles of lead supervision and training; the purposes, use, and maintenance of equipment used in the maintenance of buildings and grounds; general construction and maintenance methods, materials, and terminology; basic principles and practices of irrigation systems; operational characteristics of maintenance, and construction equipment and tools used in the area of work assigned; proper procedures used in the maintenance and repair of hand and power tools; practices, and procedures of traffic control; personal computer operation and software programs; occupational hazards, and standard safety practices; department operations, services, and policies.

Ability to: Lead, organize, and review the work of staff; independently perform a variety of general maintenance, construction, and repair work in the area of work assigned; interpret, explain and enforce policies and procedures; operate a variety of maintenance tools and equipment in a safe and effective manner; ensure adherence to safe work practices; perform a variety of tasks and heavy manual labor for extended periods of time and in unfavorable weather conditions; ensure safety around work areas in high traffic; work independently in the absence of supervision; follow oral and written instructions and work effectively with others; maintain accurate records of work performed; operate a computer and basic software programs.

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Cudahy City CouncilJune 6, 2023

Cudahy City Council
June 6, 2023