Cupertino City Council
March 19, 2024

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(3) The nature and location of any injury or
damage arising out of the "occurrence" or
offense.
b. If a claim is made or "suit" is brought against
any insured, you must:
(1) Immediately record the specifics of the
claim or "suit" and the date received; and
(2) Notify us as soon as practicable.

You must see to it that we receive written no­
tice of the claim or "suit" as soon as practica­
ble.
c. You and any other involved insured must:
(1) Immediately send us copies of any de­
mands, notices, summonses or legal pa­
pers received in connection with the claim
or "suit";
(2) Authorize us to obtain records and other
information;
(3) Cooperate with us in the investigation or
settlement of the claim or defense against
the "suit"; and
(4) Assist us, upon our request, in the en­
forcement of any right against any person
or organization which may be liable to the
insured because of injury or damage to
which this insurance may also apply.
d. No insured will, except at that insured's own
cost, voluntarily make a payment, assume any
obligation, or incur any expense, other than for
first aid, without our consent.

3. Legal Action Against Us
No person or organization has a right under this
Coverage Part:
a. To join us as a party or otherwise bring us into
a "suit" asking for damages from an insured; or
b. To sue us on this Coverage Part unless all of
its terms have been fully complied with.

A person or organization may sue us to recover on
an agreed settlement or on a final judgment
against an insured; but we will not be liable for
damages that are not payable under the terms of
this Coverage Part or that are in excess of the ap­
plicable limit of insurance. An agreed settlement
means a settlement and release of liability signed
by us, the insured and the claimant or the claim­
ant's legal representative.

4. Other Insurance
If other valid and collectible insurance is available
to the insured for a loss we cover under Cover­
ages A or B of this Coverage Part, our obligations
are limited as follows:
a. Primary Insurance
This insurance is primary except when Para­
graph b. below applies. If this insurance is pri­
mary, our obligations are not affected unless
any of the other insurance is also primary.

Then, we will share with all that other insur­
ance by the method described in Paragraph c.
below.
b. Excesslnsurance
(1) This insurance is excess over:
(a) Any of the other insurance, whether
primary, excess, contingent or on any
other basis:
(i) That is Fire, Extended Coverage,
Builder's Risk, Installation Risk or
similar coverage for "your work";
(ii) That is Fire insurance for premises
rented to you or temporarily occu­
pied by you with permission of the
owner;
(iii) That is insurance purchased by you
to cover your liability as a tenant for
"property damage" to premises
rented to you or temporarily occu­
pied by you with permission of the
owner; or
(iv) If the loss arises out of the mainte­
nance or use of aircraft, "autos" or
watercraft to the extent not subject to
Exclusion g. of Section I - Coverage
A - Bodily Injury And Property Dam­
age Liability.
(b) Any other primary insurance available to
you covering liability for damages aris­
ing out of the premises or operations, or
the products and completed operations,
for which you have been added as an
additional insured by attachment of an
endorsement.
(2) When this insurance is excess, we will have
no duty under Coverages A or B to defend
the insured against any "suit" if any other
insurer has a duty to defend the insured
against that " suit". If no other insurer de­
fends, we will undertake to do so, but we
will be entitled to the insured's rights
against all those other insurers.

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(3) When this insurance is excess over other
insurance, we will pay only our share of the
amount of the loss, if any, that exceeds the
sum of:
(a) The total amount that all such other
insurance would pay for the loss in the
absence of this insurance; and
(b) The total of all deductible and self­
insured amounts under all that other in­
surance.
(4) We will share the remaining loss, if any,
with any other insurance that is not de­
scribed in this Excess Insurance provision
and was not bought specifically to apply in
excess of the Limits of Insurance shown in
the Declarations of this Coverage Part.
c. Method Of Sharing
If all of the other insurance permits contribution
by equal shares, we will follow this method
also. Under this approach each insurer con­
tributes equal amounts until it has paid its ap­
plicable limit of insurance or none of the loss
remains, whichever comes first.

If any of the other insurance does not permit
contribution by equal shares, we will contribute
by limits. Under this method, each insurer's
share is based on the ratio of its applicable
limit of insurance to the total applicable limits of
insurance of all insurers.

5. Premium Audit
a. We will compute all premiums for this Cover­
age Part in accordance with our rules and
rates.
b. Premium shown in this Coverage Part as ad­
vance premium is a deposit premium only. At
the close of each audit period we will compute
the earned premium for that period and send
notice to the first Named Insured. The due date
for audit and retrospective premiums is the
date shown as the due date on the bill. If the
sum of the advance and audit premiums paid
for the policy period is greater than the earned
premium, we will return the excess to the first
Named Insured.
c. The first Named Insured must keep records of
the information we need for premium computa­
tion, and send us copies at such times as we
may request.

6. Representations
By accepting this policy, you agree:
a. The statements in the Declarations are accu­
rate and complete;
b. Those statements are based upon representa­
tions you made to us; and
c. We have issued this policy in reliance upon
your representations.

7. Separation Of Insureds
Except with respect to the Limits of Insurance, and
any rights or duties specifically assigned in this
Coverage Part to the first Named Insured, this in­
surance applies:
a. As if each Named Insured were the only
Named Insured; and
b. Separately to each insured against whom claim
is made or "suit" is brought.

8. Transfer Of Rights Of Recovery Against Others
To Us
If the insured has rights to recover all or part of
any payment we have made under this Coverage
Part, those rights are transferred to us. The in­
sured must do nothing after loss to impair them. At
our request, the insured will bring "suit" or transfer
those rights to us and help us enforce them.

9. When We Do Not Renew
If we decide not to renew this Coverage Part, we
will mail or deliver to the first Named Insured
shown in the Declarations written notice of the
nonrenewal not less than 30 days before the expi­
ration date.

If notice is mailed, proof of mailing will be sufficient proof of notice.

SECTION V - DEFINITIONS

1. "Advertisement" means a notice that is broadcast
or published to the general public or specific mar­
ket segments about your goods, products or ser­
vices for the purpose of attracting customers or
supporters. For the purposes of this definition:
a. Notices that are published include material
placed on the Internet or on similar electronic
means of communication; and
b. Regarding web-sites, only that part of a web­
site that is about your goods, products or ser­
vices for the purposes of attracting customers
or supporters is considered an advertisement.

2. "Auto" means:
a. A land motor vehicle, trailer or semitrailer de­
signed for travel on public roads, including any
attached machinery or equipment; or
b. Any other land vehicle that is subject to a com­
pulsory or financial responsibility law or other
motor vehicle insurance law in the state where
it is licensed or principally garaged.

However, "auto" does not include "mobile equip­
ment".

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3. "Bodily injury" means bodily injury, sickness or
disease sustained by a person, including death re­
sulting from any of these at any time.

4. "Coverage territory" means:
a. The United States of America (including its
territories and possessions), Puerto Rico and
Canada;
b. International waters or airspace, but only if the
injury or damage occurs in the course of travel
or transportation between any places included
in Paragraph a. above; or
c. All other parts of the world if the injury or dam­
age arises out of:
(1) Goods or products made or sold by you in
the territory described in Paragraph a.
above;
(2) The activities of a person whose home is in
the territory described in Paragraph a.
above, but is away for a short time on your
business; or
(3) "Personal and advertising injury" offenses
that take place through the Internet or simi­
lar electronic means of communication
provided the insured's responsibility to pay dam­
ages is determined in a "suit" on the merits, in the
territory described in Paragraph a. above or in a
settlement we agree to.

5. "Employee" includes a "leased worker". "Em­
ployee" does not include a "temporary worker".

6. "Executive officer" means a person holding any of
the officer positions created by your charter, con­
stitution, by-laws or any other similar governing
document.

7. "Hostile fire" means one which becomes uncon­
trollable or breaks out from where it was intended
to be.

8. "Impaired property" means tangible property, other
than "your product" or "your work", that cannot be
used or is less useful because:
a. It incorporates "your product" or "your work"
that is known or thought to be defective, defi­
cient, inadequate or dangerous; or
b. You have failed to fulfill the terms of a contract
or agreement;
if such property can be restored to use by the re­
pair, replacement, adjustment or removal of "your
product" or "your work" or your fulfilling the terms
of the contract or agreement.

9. "Insured contract" means:
a. A contract for a lease of premises. However,
that portion of the contract for a lease of prem­
ises that indemnifies any person or organiza­
tion for damage by fire to premises while
rented to you or temporarily occupied by you
with permission of the owner is not an "insured
contract";
b. A sidetrack agreement;
c. Any easement or license agreement, except in
connection with construction or demolition op­
erations on or within 50 feet of a railroad;
d. An obligation, as required by ordinance, to
indemnify a municipality, except in connection
with work for a municipality;
e. An elevator maintenance agreement;
f. That part of any other contract or agreement
pertaining to your business (including an in­
demnification of a municipality in connection
with work performed for a municipality) under
which you assume the tort liability of another
party to pay for "bodily injury" or "property dam­
age" to a third person or organization. Tort li­
ability means a liability that would be imposed
by law in the absence of any contract or
agreement.

Paragraph f. does not include that part of any
contract or agreement:
(1) That indemnifies a railroad for "bodily injury"
or "property damage" arising out of con­
struction or demolition operations, within 50
feet of any railroad property and affecting
any railroad bridge or trestle, tracks, road­
beds, tunnel, underpass or crossing;
(2) That indemnifies an architect, engineer or
suNeyor for injury or damage arising out of:
(a) Preparing, approving, or failing to pre­
pare or approve, maps, shop drawings,
opinions, reports, suNeys , field orders,
change orders or drawings and specifi­
cations; or
(b) Giving directions or instructions, or
failing to give them, if that is the primary
cause of the injury or damage; or
(3) Under which the insured, if an architect,
engineer or suNeyor , assumes liability for
an injury or damage arising out of the in­
sured's rendering or failure to render pro­
fessional seNices, including those listed in
(2) above and supeNisory , i nspection, ar­
chitectural or engineering activities.

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10. "Leased worker" means a person leased to you by
a labor leasing firm under an agreement between
you and the labor leasing firm, to perform duties
related to the conduct of your business. "Leased
worker" does not include a "temporary worker".

11. "Loading or unloading" means the handling of
property:
a. After it is moved from the place where it is
accepted for movement into or onto an aircraft,
watercraft or "auto";
b. While it is in or on an aircraft, watercraft or
"auto"; or
c. While it is being moved from an aircraft, water­
craft or "auto" to the place where it is finally de­
livered;
but "loading or unloading" does not include the
movement of property by means of a mechanical
device, other than a hand truck, that is not at­
tached to the aircraft, watercraft or "auto".

12. "Mobile equipment" means any of the following
types of land vehicles, including any attached ma­
chinery or equipment:
a. Bulldozers, farm machinery, forklifts and other
vehicles designed for use principally off public
roads;
b. Vehicles maintained for use solely on or next to
premises you own or rent;
c. Vehicles that travel on crawler treads;
d. Vehicles, whether self-propelled or not, main­
tained primarily to provide mobility to perma­
nently mounted:
(1) Power cranes, shovels, loaders, diggers or
drills; or
(2) Road construction or resurfacing equipment
such as graders, scrapers or rollers;
e. Vehicles not described in Paragraph a., b., c.
or d. above that are not self-propelled and are
maintained primarily to provide mobility to per­
manently attached equipment of the following
types:
(1) Air compressors, pumps and generators,
including spraying, welding, building clean­
ing, geophysical exploration, lighting and
well servicing equipment; or
(2) Cherry pickers and similar devices used to
raise or lower workers;
f. Vehicles not described in Paragraph a., b., c.
or d. above maintained primarily for purposes
other than the transportation of persons or
cargo.

However, self-propelled vehicles with the fol­
lowing types of permanently attached equip­
ment are not "mobile equipment" but will be
considered "autos":
(1) Equipment designed primarily for:
(a) Snow removal;
(b) Road maintenance, but not construction
or resurfacing; or
(c) Street cleaning;
(2) Cherry pickers and similar devices mounted
on automobile or truck chassis and used to
raise or lower workers; and
(3) Air compressors, pumps and generators,
including spraying, welding, building clean­
ing, geophysical exploration, lighting and
well servicing equipment.

However, "mobile equipment" does not include
any land vehicles that are subject to a compulsory
or financial responsibility law or other motor vehi­
cle insurance law in the state where it is licensed
or principally garaged. Land vehicles subject to a
compulsory or financial responsibility law or other
motor vehicle insurance law are considered
"autos".

13. "Occurrence" means an accident, including con­
tinuous or repeated exposure to substantially the
same general harmful conditions.

14. "Personal and advertising injury" means injury,
including consequential "bodily injury", arising out
of one or more of the following offenses:
a. False arrest, detention or imprisonment;
b. Malicious prosecution;
c. The wrongful eviction from, wrongful entry into,
or invasion of the right of private occupancy of
a room, dwelling or premises that a person oc­
cupies, committed by or on behalf of its owner,
landlord or lessor;
d. Oral or written publication, in any manner, of
material that slanders or libels a person or or­
ganization or disparages a person's or organi­
zation's goods, products or services;
e. Oral or written publication, in any manner, of
material that violates a person's right of pri­
vacy;
f. The use of another's advertising idea in your
"advertisement"; or
g. Infringing upon another's copyright, trade dress
or slogan in your "advertisement".

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15. "Pollutants" mean any solid, liquid, gaseous or
thermal irritant or contaminant, including smoke,
vapor, soot, fumes, acids, alkalis, chemicals and
waste. Waste includes materials to be recycled,
reconditioned or reclaimed.

16. "Products-completed operations hazard":
a. Includes all "bodily injury" and "property dam­
age" occurring away from premises you own or
rent and arising out of "your product" or "your
work" except:
(1) Products that are still in your physical pos­
session; or
(2) Work that has not yet been completed or
abandoned. However, "your work" will be
deemed completed at the earliest of the fol­
lowing times:
(a) When all of the work called for in your
contract has been completed.
(b) When all of the work to be done at the
job site has been completed if your con­
tract calls for work at more than one job
site.
(c) When that part of the work done at a job
site has been put to its intended use by
any person or organization other than
another contractor or subcontractor
working on the same project.

Work that may need service, maintenance,
correction, repair or replacement, but which
is otherwise complete, will be treated as
completed.
b. Does not include "bodily injury" or "property
damage" arising out of:
(1) The transportation of property, unless the
injury or damage arises out of a condition in
or on a vehicle not owned or operated by
you, and that condition was created by the
"loading or unloading" of that vehicle by any
insured;
(2) The existence of tools, uninstalled equip­
ment or abandoned or unused materials; or
(3) Products or operations for which the classi­
fication, listed in the Declarations or in a
policy schedule, states that products­
completed operations are subject to the
General Aggregate Limit.

17. "Property damage" means:
a. Physical injury to tangible property, including
all resulting loss of use of that property. All
such loss of use shall be deemed to occur at
the time of the physical injury that caused it; or
b. Loss of use of tangible property that is not
physically injured. All such loss of use shall be
deemed to occur at the time of the "occur­
rence" that caused it.

For the purposes of this insurance, electronic data
is not tangible property.

As used in this definition, electronic data means
information, facts or programs stored as or on,
created or used on, or transmitted to or from com­
puter software, including systems and applications
software, hard or floppy disks, CD-ROMS, tapes,
drives, cells, data processing devices or any other
media which are used with electronically controlled
equipment.

18. "Suit" means a civil proceeding in which damages
because of "bodily injury", "property damage" or
"personal and advertising injury" to which this in­
surance applies are alleged. "Suit" includes:
a. An arbitration proceeding in which such dam­
ages are claimed and to which the insured
must submit or does submit with our consent;
or
b. Any other alternative dispute resolution pro­
ceeding in which such damages are claimed
and to which the insured submits with our con­
sent.

19."Temporary worker" means a person who is fur­
nished to you to substitute for a permanent "em­
ployee" on leave or to meet seasonal or short-term
workload conditions.

20. "Volunteer worker" means a person who is not
your "employee", and who donates his or her work
and acts at the direction of and within the scope of
duties determined by you, and is not paid a fee,
salary or other compensation by you or anyone
else for their work performed for you.

21. "Your product":
a. Means:
(1) Any goods or products, other than real
property, manufactured, sold, handled, dis­
tributed or disposed of by:
(a) You;
(b) Others trading under your name; or
(c) A person or organization whose busi­
ness or assets you have acquired; and
(2) Containers (other than vehicles), materials,
parts or equipment furnished in connection
with such goods or products.
b. Includes:
(1) Warranties or representations made at any
time with respect to the fitness, quality, du­
rability, performance or use of "your prod­
uct"; and
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(2) The providing of or failure to provide warn­
ings or instructions.
c. Does not include vending machines or other
property rented to or located for the use of oth­
ers but not sold.

22. "Your work":
a. Means:
(1) Work or operations performed by you or on
your behalf; and
(2) Materials, parts or equipment furnished in
connection with such work or operations.
b. Includes:
(1) Warranties or representations made at any
time with respect to the fitness, quality, du­
rability, performance or use of "your work",
and
(2) The providing of or failure to provide warn­
ings or instructions.

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~·ti
HISCOX
encourage courage •
Endorsements
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HISCOX
encourage courage • Hiscox Insurance Company Inc.

Policy Number:

Named Insured:

Endorsement Number:

Endorsement Effective:

P101.473.493 .1
Richard Yau
1 01/31/2023
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

DEFINITION OF EMPLOYEE
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
In Section V - DEFINITIONS, Definition 5.
"Employee" is deleted and replaced with the
following:

5. "Employee" includes a "leased worker" and a
"temporary worker".

CGL E5401 CW (03/10)
Includes copyrighted material of Insurance Services Office, Inc., with its permission.

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~'"' HISCOX Hiscox Insurance Company Inc.

Policy Number: P101.473.493 .1
Richard Yau Named Insured:

Endorsement Number: 2
Endorsement Effective: 01/31/2023
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

NOTICE INFORMATION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE
Where To Send Notice
Phone:

Email:

Mail:
866-424-8508
[email protected]
Hiscox
5 Concourse Parkway, Suite 2150
Attn: Direct Claims
Atlanta GA, 30328
Subparagraph 2. Duties In The Event Of Occur­
rence, Offense, Claim Or Suit in Section IV -
COMMERCIAL GENERAL LIABILITY CONDI­
TIONS is amended to include the following:

Any notification required by this policy shall be pro­
vided to us at the address listed in the above
SCHEDULE.

CGL E5403 CW (03/10)
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~'ti
HISCOX Hiscox Insurance Company Inc.

Policy Number:

Named Insured:

Endorsement Number:

Endorsement Effective:

P101.473.493 .1
Richard Yau
3 01/31/2023
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

EXCLUSION - PERSONAL INFORMATION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
Paragraph 2. Exclusions under Section I - COV­

ERAGE A - BODILY INJURY AND PROPERTY

DAMAGE LIABILITY, COVERAGE B - PERSONAL
AND ADVERTISING INJURY LIABILITY, and
COVERAGE C - MEDICAL PAYMENTS is
amended to include the following exclusion:

Personal Information
"Bodily injury", "property damage" or "personal and
advertising injury" caused by the insured's failure to
protect any non-public, personally identifiable infor­
mation in the insured's care, custody or control.

CGL E5404 CW (03/10)
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~'~ HISCOX
Policy Number:

Named Insured:

Endorsement Number:

Endorsement Effective:

P101.473.493.1
Richard Yau
4 01/31/2023
Hiscox Insurance Company Inc.

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

EXCLUSION - PROFESSIONAL SERVICES
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
Paragraph 2. Exclusions under Section I -
COVERAGE A - BODILY INJURY AND PROPER­
TY DAMAGE LIABILITY, and COVERAGE B -

PERSONAL AND ADVERTISING INJURY
LIABILITY, is amended to include the following
exclusion:

Professional Services
"Bodily injury", "property damage" or "personal and
advertising injury" caused by the rendering or failure
to render any professional service.

CGL E5407 CW (03/10)
---------------
This exclusion applies even if the claims allege neg­
ligence or other wrongdoing in the supervision, hir­
ing, employment, training or monitoring of others by
an insured, if the "occurrence" which caused the
"bodily injury" or "property damage", or the offense
which caused the "personal and advertising injury",
involved the rendering or failure to render any pro­
fessional service.

Includes copyrighted material of Insurance Services Office, Inc., with its permission . 265
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~,,.

HISCOX Hiscox Insurance Company Inc.

Policy Number:

Named Insured:

Endorsement Number:

Endorsement Effective:

P101.473.493 .1
Richard Yau
5 01/31/2023
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CANCELLATION PROVISION
(14 DAY FULL REFUND)
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
All Coverage Parts included in this policy are subject to the following condition:

Notwithstanding anything in the "COMMON POLICY
CONDITIONS" or any other cancellation provision to
the contrary, if the first Named Insured cancels
within 14 days of the inception of the policy period
shown in the Declarations without there having
been: (i) an "occurrence" that caused "bodily in­
jury" or "property damage"; (ii) an offense arising
out of your business that caused a "personal and
advertising injury"; or (iii) an accident that caused
"bodily injury"; then we shall return in full any pre­
mium amount actually paid to us. In such event,
the effective date of cancellation shall be deemed
to be the inception date of the policy period shown
in the Declarations.

CGL E5408 CW (03/10)
Includes copyrighted material of Insurance Services Office, Inc., with its permission .

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~'ft
HISCOX Hiscox Insurance Company Inc.

Policy Number: P101.473.493.1
Named Insured: Richard Yau
Endorsement Number: 6
Endorsement Effective: 01/31/2023
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

RIGHT AND DUTY TO SELECT DEFENSE COUNSEL
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
In regard to any covered "suit" seeking damages
under Section I - COVERAGE A - BODILY IN­
JURY AND PROPERTY DAMAGE LIABILITY or

COVERAGE B - PERSONAL AND ADVERTISING
INJURY LIABILITY, our right and duty to defend
shall include the right to select defense counsel.

CGL E5409 CW (03/10) age of
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~'ft
HISCOX Hiscox Insurance Company Inc.

Policy Number:

Named Insured:

Endorsement Number:

Endorsement Effective:

P101.473.493.1
Richard Yau
7 01/31/2023
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED -AUTOMATIC STATUS
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
A. Section II - Who Is An Insured is amended
to include as an additional insured any per­
son(s) or organization(s) for whom you are
performing operations or leasing a premises
when you and such person(s) or organiza­
tion(s) have agreed in writing in a contract or
agreement that such person(s) or organiza­
tion(s) be added as an additional insured on
your policy. Such person or organization is
an additional insured only with respect to lia­
bility for "bodily injury", "property damage" or
"personal and advertising injury" caused, in
whole or in part, by your acts or omissions or
the acts or omissions of those acting on your
behalf:

1. In the performance of your ongoing opera­
tions; or

2. In connection with your premises owned by or
rented to you.

A person's or organization's status as an addi­
tional insured under this endorsement ends
when your operations or lease agreement for
that additional insured are completed.

CGL E5421 CW (02/14) Includes copyrighted material of Insurance Services Office, Inc., with its permission.

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~'t"
HISCOX
Policy Number:

Named Insured:

Endorsement Number:

Endorsement Effective:

P101 .473.493 .1
Richard Yau
8 01/31/2023
Hiscox Insurance Company Inc.

COMMON POLICY CONDITIONS
All Coverage Parts included in this policy are subject to the following conditions.

A. Cancellation

1. The first Named Insured shown in the Declara­
tions may cancel this policy by mailing or deli­
vering to us advance written notice of cancella­
tion.

2. We may cancel this policy by mailing or deliver­
ing to the first Named Insured written notice of
cancellation at least:
a. 10 days before the effective date of cancel­
lation if we cancel for nonpayment of pre­
mium; or
b. 30 days before the effective date of cancel­
lation if we cancel for any other reason.

3. We will mail or deliver our notice to the first
Named lnsured's last mailing address known to
us.

4. Notice of cancellation will state the effective
date of cancellation. The policy period will end
on that date.

5. If this policy is cancelled, we will send the first
Named Insured any premium refund due. If we
cancel, the refund will be pro rata. If the first
Named Insured cancels, the refund may be
less than pro rata. The cancellation will be ef­
fective even if we have not made or offered a
refund.

6. If notice is mailed, proof of mailing will be suffi­ cient proof of notice.

B. Changes
This policy contains all the agreements between
you and us concerning the insurance afforded.

The first Named Insured shown in the Declarations
is authorized to make changes in the terms of this
policy with our consent. This policy's terms can be
amended or waived only by endorsement issued
by us and made a part of this policy.

C. Examination Of Your Books And Records
We may examine and audit your books and
records as they relate to this policy at any time dur­
ing the policy period and up to three years after­
war .

D. Inspections And Surveys

1. We have the right to:
a. Make inspections and surveys at any time;
b. Give you reports on the conditions we find;
and
c. Recommend changes.

2. We are not obligated to make any inspections,
surveys, reports or recommendations and any
such actions we do undertake relate only to in­
surability and the premiums to be charged. We
do not make safety inspections. We do not un­
dertake to perform the duty of any person or
organization to provide for the health or safety
of workers or the public. And we do not warrant
that conditions:
a. Are safe or healthful; or
b. Comply with laws, regulations, codes or
standards.

3. Paragraphs 1. and 2. of this condition apply not
only to us, but also to any rating, advisory, rate
service or similar organization which makes in­
surance inspections, surveys, reports or rec­
ommendations.

4. Paragraph 2. of this condition does not apply to
any inspections, surveys, reports or recom­
mendations we may make relative to certifica­
tion, under state or municipal statutes, ordin­
ances or regulations, of boilers, pressure ves­
sels or elevators.

E. Premiums
The first Named Insured shown in the Declara­
tions:

1. Is responsible for the payment of all premiums;
and

2. Will be the payee for any return premiums we
pay.

IL00171198 Copyright, Insurance Services Office, Inc., 1998 Page 1 of 2 269
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F. Transfer Of Your Rights And Duties Under This
Policy
Your rights and duties under this policy may not be
transferred without our written consent except in
the case of death of an individual named insured.

If you die, your rights and duties will be transferred
to your legal representative but only while acting
within the scope of duties as your legal representa­
tive. Until your legal representative is appointed,
anyone having proper temporary custody of your
property will have your rights and duties but only
with respect to that property.

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"'fl
HISCOX
Policy Number:

Named Insured:

Endorsement Number:

Endorsement Effective:

P101.473.493 .1
Richard Yau
9 01/31/2023
Hiscox Insurance Company Inc.

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

NUCLEAR ENERGY LIABILITY EXCLUSION

ENDORSEMENT
{Broad Form)
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

1. The insurance does not apply:

A. Under any Liability Coverage, to "bodily injury"
or "property damage":
(1) With respect to which an "insured" under
the policy is also an insured under a nuc­
lear energy liability policy issued by Nuclear
Energy Liability Insurance Association, Mu­
tual Atomic Energy Liability Underwriters,
Nuclear Insurance Association of Canada
or any of their successors, or would be an
insured under any such policy but for its
termination upon exhaustion of its limit of
liability; or
(2) Resulting from the "hazardous properties"
of "nuclear material" and with respect to
which {a) any person or organization is re­
quired to maintain financial protection pur­
suant to the Atomic Energy Act of 1954, or
any law amendatory thereof, or {b) the "in­
sured" is, or had this policy not been issued
would be, entitled to indemnity from the
United States of America, or any agency
thereof, under any agreement entered into
by the United States of America, or any
agency thereof, with any person or organi­
zation.

B. Under any Medical Payments coverage, to
expenses incurred with respect to "bodily in­
jury" resulting from the "hazardous properties"
of "nuclear material" and arising out of the op­
eration of a "nuclear facility" by any person or
organization.

C. Under any Liability Coverage, to "bodily injury"
or "property damage" resulting from "hazard­
ous properties" of "nuclear material", if:
(1) The "nuclear material" {a) is at any "nuclear
facility" owned by, or operated by or on be­
half of, an "insured" or {b) has been dis­
charged or dispersed therefrom;
(2) The "nuclear material" is contained in
"spent fuel" or "waste" at any time pos­
sessed, handled, used, processed, stored,
transported or disposed of, by or on behalf
of an "insured"; or
(3) The "bodily injury" or "property damage"
arises out of the furnishing by an "insured"
of services, materials, parts or equipment in
connection with the planning, construction,
maintenance, operation or use of any "nuc­
lear facility", but if such facility is located
within the United States of America, its terri­
tories or possessions or Canada, this ex­
clusion (3) applies only to "property dam­
age" to such "nuclear facility" and any
property thereat.

2. As used in this endorsement:

IL 00 210908 © ISO Properties, Inc., 2007 Page 1 of 2
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"Hazardous properties" includes radioactive, toxic
or explosive properties.
"Nuclear material" means "source material", "spe­
cial nuclear material" or "by-product material".
"Source material", "special nuclear material", and
"by-product material" have the meanings given
them in the Atomic Energy Act of 1954 or in any
law amendatory thereof.
"Spent fuel" means any fuel element or fuel com­
ponent, solid or liquid, which has been used or ex­
posed to radiation in a "nuclear reactor".
"Waste" means any waste material (a) containing
"by-product material" other than the tailings or
wastes produced by the extraction or concentra­
tion of uranium or thorium from any ore processed
primarily for its "source material" content, and (b)
resulting from the operation by any person or or­
ganization of any "nuclear facility" included under
the first two paragraphs of the definition of "nuc­
lear facility".
"Nuclear facility" means:
(a) Any "nuclear reactor";
(b) Any equipment or device designed or used
for (1) separating the isotopes of uranium or
plutonium, (2) processing or utilizing "spent
fuel", or (3) handling, processing or packag­
ing "waste";
(c) Any equipment or device used for the
processing, fabricating or alloying of "spe­
cial nuclear material" if at any time the total
amount of such material in the custody of
the "insured" at the premises where such
equipment or device is located consists of
or contains more than 25 grams of pluto­
nium or uranium 233 or any combination
thereof, or more than 250 grams of uranium
235;
(d) Any structure, basin, excavation, premises
or place prepared or used for the storage or
disposal of "waste";
and includes the site on which any of the foregoing
is located, all operations conducted on such site
and all premises used for such operations.
"Nuclear reactor" means any apparatus designed
or used to sustain nuclear fission in a self­
supporting chain reaction or to contain a critical
mass of fissionable material.
"Property damage" includes all forms of radioac­
tive contamination of property.

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"'ti
HISCOX
Policy Number:

Named Insured:

Endorsement Number:

Endorsement Effective:

P101.473.493 .1
Richard Yau
10 01/31/2023
Hiscox Insurance Company Inc.

RECORDING AND DISTRIBUTION OF MATERIAL OR

INFORMATION IN VIOLATION OF LAW EXCLUSION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
A. Exclusion q. of Paragraph 2. Exclusions of Sec­
tion I - Coverage A - Bodily Injury And Proper­
ty Damage Liability is replaced by the following:

2. Exclusions
This insurance does not apply to:
q. Recording And Distribution Of Material
Or Information In Violation Of Law
"Bodily injury" or "property damage" arising
directly or indirectly out of any action or
omission that violates or is alleged to vi­
olate:
(1) The Telephone Consumer Protection
Act (TCPA), including any amendment
of or addition to such law;
(2) The CAN-SPAM Act of 2003, including
any amendment of or addition to such
law;
(3) The Fair Credit Reporting Act (FCRA),
and any amendment of or addition to
such law, including the Fair and Accu­
rate Credit Transaction Act (FACTA); or
(4) Any federal, state or local statute, ordin­
ance or regulation, other than the TCPA,
CAN-SPAM Act of 2003 or FCRA and
their amendments and additions, that
addresses, prohibits, or limits the print­
ing, dissemination, disposal, collecting,
recording, sending, transmitting, com­
municating or distribution of material or
information.

B. Exclusion p. of Paragraph 2. Exclusions of Sec­
tion I - Coverage B - Personal And Advertising
Injury Liability is replaced by the following:

2. Exclusions
This insurance does not apply to:
p. Recording And Distribution Of Material
Or Information In Violation Of Law
"Personal and advertising injury" arising di­
rectly or indirectly out of any action or omis­
sion that violates or is alleged to violate:
(1) The Telephone Consumer Protection
Act (TCPA), including any amendment
of or addition to such law;
(2) The CAN-SPAM Act of 2003, including
any amendment of or addition to such
law;
(3) The Fair Credit Reporting Act (FCRA),
and any amendment of or addition to
such law, including the Fair and Accu­
rate Credit Transaction Act (FACTA); or
(4) Any federal, state or local statute, ordin­
ance or regulation, other than the TCPA,
CAN-SPAM Act of 2003 or FCRA and
their amendments and additions, that
addresses, prohibits, or limits the print­
ing, dissemination, disposal, collecting,
recording, sending, transmitting, com­
municating or distribution of material or
information.

CG 00 68 05 09 © Insurance Services Office, Inc., 2008 Page 1 of 1 273
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~♦,.

HISCOX
Policy Number: P101.473.493.1
Named Insured: Richard Yau
Endorsement Number: 11
Endorsement Effective: 01/31/2023
Hiscox Insurance Company Inc.

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

EXCLUSION - INTERCOMPANY PRODUCTS SUITS
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
This insurance does not apply to any claim for dam­
ages by any Named Insured against another Named
Insured because of "bodily injury" or "property dam­
age" arising out of "your products" and included
within the "products-completed operations hazard."
CG 21 4111 85 Copyright, Insurance Services Office, Inc., 1984 Page 1 of 1 274
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.,,~
HISCOX
Policy Number: P101.473.493 .1
Named Insured: Richard Yau
Endorsement Number: 12
Endorsement Effective: 01/31/2023
Hiscox Insurance Company Inc.

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

EXCLUSION - CONSTRUCTION MANAGEMENT

ERRORS AND OMISSIONS
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
The following exclusion is added to Paragraph 2.,
Exclusions of Section I - Coverage A - Bodily
Injury And Property Damage Liability and
Paragraph 2., Exclusions of Section I - Coverage B
- Personal And Advertising Injury Liability:

This insurance does not apply to "bodily injury",
"property damage" or "personal and advertising injury"
arising out of:

1. The preparing, approving, or failure to prepare
or approve, maps, shop drawings, opinions,
reports, suNeys, field orders, change orders
or drawings and specifications by any
architect, engineer or suNeyor performing
seNices on a project on which you serve as a
construction manager; or

2. Inspection, supeNision, quality control,
architectural or engineering activities done by
or for you on a project on which you seNe as
construction manager. while in the care,
custody or control of any insured, or
This exclusion applies even if the claims against
any insured allege negligence or other
wrongdoing in the supeNision , hiring,
employment, training or monitoring of others by
that insured, if the "occurrence" which caused the
"bodily injury" or "property damage", or the offense
which caused the "personal and advertising
injury", involved that which is described in
Paragraph 1. or 2 ..
---------- --1nel1c1des c013yFi!!:}Rte€i-mateFial ef IAs1;1rar:ise SeNices Qffice, nG,,..with its permission~---------- CGL E5416 CW (01/13) Page 1 of 1
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~'~ HISCOX
Policy Number:

Named Insured:

Endorsement Number:

Endorsement Effective:

P101.473.493 .1
Richard Yau
13 01/31/2023
Hiscox Insurance Company Inc.

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

EXCLUSION - ENGINEERS, ARCHITECTS OR

SURVEYORS PROFESSIONAL LIABILITY
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
The following exclusion is added to Paragraph 2.

Exclusions of Section I - Coverage A - Bodily
Injury And Property Damage Liability and
Paragraph 2. Exclusions of Section I - Coverage
B - Personal And Advertising Injury Liability:

This insurance does not apply to "bodily injury",
• "property damage" or "personal and advertising
injury" arising out of the rendering of or failure to
render any professional services by you or any
engineer, architect or surveyor who is either
employed by you or performing work on your behalf
in such capacity.

Professional services include:

1. The preparing, approving, or failing to prepare or
approve, maps, shop drawings, opinions, reports,
surveys, field orders, change orders or drawings
and specifications; and

2. Supervisory, inspection, architectural or
engineering activities.

This exclusion applies even if the claims against any
insured allege negligence or other wrongdoing in the
supervision, hiring, employment, training or
monitoring of others by that insured, if the
"occurrence" which caused~th-e~"bodily--injury" or -
"property damage", or the offense which caused the
"personal and advertising injury", involved the
rendering of or failure to render any professional
services by you or any engineer, architect or
surveyor who is either employed by you or
performing work on your behalf in such capacity.

CG 22 43 0413 © Insurance Services Office, Inc., 2012 Page 1 of 1 276
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~'~ HISCOX
Policy Number:

Named Insured:

Endorsement Number:

Endorsement Effective:

P101.473.493 .1
Richard Yau
14 01/31/2023
Hiscox Insurance Company Inc.

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

EXCLUSION - INSPECTION, APPRAISAL AND

SURVEY COMPANIES
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
The following exclusion is added to Paragraph 2.

Exclusions of Section I - Coverage A - Bodily
Injury And Property Damage Liability and
Paragraph 2. Exclusions of Section I - Coverage B
- Personal And Advertising Injury Liability:

This insurance does not apply to "bodily injury",
"property damage" or "personal and advertising injury"
for which the insured may be held liable because of
the rendering of or failure to render professional
services in the performance of any claim,
investigation, adjustment, engineering, inspection,
appraisal, survey or audit services.

This exclusion applies even if the claims against any
insured allege negligence or other wrongdoing in the
supervision, hiring, employment, training or
monitoring of others by that insured, if the
"occurrence" which caused the "bodily injury" or
"property damage", or the offense which caused the
"personal and advertising injury", involved the
rendering of or failure to render professional services in the performance . of any claim, investigation,
adjustment, engineering, inspection, appraisal, survey
or audit services.

CG 22 24 041 3 © Insurance Services Office, Inc., 201 2 Page 1 of 1 277
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..,,(I
HISCOX Hiscox Insurance Company Inc.

Policy Number: P101.473.493 .1
Named Insured: Richard Yau
Endorsement Number: 15
Endorsement Effective: 01/31/2023
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CONTRACTORS CONDITIONS AND EXCLUSIONS
In consideration of the premium charged, and on the understanding this endorsement leaves all other terms, conditions, and exclusions unchanged, it is agreed this endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
I. What is covered
This insurance applies only to "bodily injury, "property damage", and/or "personal and advertising injury", that is caused by or results from the performance of the specified business operations described in the insured's application for this policy during the policy period. It is further agreed the application for this policy is deemed a part of and attached to this policy.

II. Exclusions - What is not covered
A. Bodily Injury and Property Damage Exclusions
The following exclusions are added to SECTION I - COVERAGES, COVERAGE A BODILY INJURY AND PROPERTY DAMAGE LIABILITY, 2. Exclusions.

This insurance does not apply to, and we will have no duty to investigate, adjust or defend, or to pay any investigation , adjustment or defense costs, including attorney's fees, to defend any insured against any claim or "suit" alleging damages arising out of or related to "bodily injury" or "property damage" to which any of the below exclusions apply.

These exclusions will apply to any operations that occur prior to the inception of the policy, during this policy period, or prior to the inception of the policy and continuing throughout the policy period.

Continuous or
Progressive Bodily
Injury and Property
Damage
CGL E1951 CW (05/20)
"Bodily injury" or "property damage", including continuous, progressively deteriorating , or repeated "bodily injury" or "property damage", that:
(1) first existed , or is alleged to have first existed, prior to the inception of continuous coverage with us;
(2) is, or is alleged to be, in the process of taking place prior to the inception of continuous coverage with us, even if such actual or alleged "bodily injury" or "property damage " continues during the policy period ; or (3) is caused , or is alleged to have been caused, by the same condition which Includes copyrighted material of Page 1 of 10
Insurance Services Offices, Inc., with its permission . 278
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Injury to
Employees,
Contractors, and
Employees of
Contractors
resulted in such actual or alleged "bodily injury" or "property damage" which first existed prior to the inception of continuous coverage with us. "Bodily injury" to:
(1) any "employee" of any insured ; or
(2) any person(s) who provides services directly or indirectly to or for any insured , regardless of where the services are performed or where the "bodily injury" occurs, including but not limited to a "leased worker", a "temporary worker", a "volunteer worker", a statutory employee, a casual worker, a seasonal worker , a contractor, a subcontractor, an independent contractor, or any person(s) hired by, loaned to, employed by, or contracted by any insured or any insured's contractor, subcontractor, or independent contractor,
arising out of and in the course of the employment or retention by or for any insured or the performance of any duties related to the conduct of any insured's business; or (3) the spouse, child, parent, brother, or sister of any such person(s) described in parts (1) and (2) above, as a consequence of the above, including but not limited to mental anguish, emotional distress, loss of consortium, loss of companionship, loss of guidance, loss of emotional support, and any similar injury or damage.

This exclusion applies whether any insured may be liable as an employer or in any other capacity and to any obligation to indemnify or contribute or share damages with someone else who must pay damages because of the injury.

Prior Completed or "Bodily injury" or "property damage" based upon or arising out of operations or "your Abandoned Work work", conducted by you or on your behalf, or work conducted by an unrelated party, which:
(1) was completed prior to the inception date of this policy or the earliest inception of continuous coverage with us; or
(2) you or any other party abandoned or have not provided labor, materials, or services for 60 days.

The following exclusions are amended as follows for purposes of this Endorsement:

In SECTION I - COVERAGES, COVERAGE A BODILY INJURY AND PROPERTY DAMAGE LIABILITY, 2.

Exclusions, exclusion a. Expected Or Intended Injury and exclusion f. Pollution are deleted in their entirety and replaced with the following:

Expanded
Intentional Injury
"Bodily injury" or "property damage":
(1) expected or intended from the standpoint of the insured; or (2) based upon or arising out of:
(a) any actual, threatened, or alleged assault or battery; (b) the failure of any insured or anyone else for whom any insured is or could be held legally liable to prevent or suppress any assault or battery; (c) the failure of any insured or anyone else for whom any insured is or could be held legally liable to render or secure medical treatment necessitated by any assault or battery;
(d) the rendering of medical treatment by any insured or anyone else for whom any insured is or could be held legally liable that was necessitated ----- ---1fleludes-e0pyfi§hted material of--------- i,,,,a@e""2 of 10 Insurance Services Offices, Inc., with its permission.
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Pollution (1)
by any assault or battery;
(e) the negligent employment, investigation , supervision, training , or retention of a person for whom any insured is or ever was legally responsible and whose conduct would be excluded by any of subsections a through d above; or
(f) any other cause of action, claim, or "suit" arising out of or resulting from any of the above.
"Bodily injury" or "property damage" based upon or arising out of the actual, alleged, or threatened discharge, dispersal, seepage, migration , release, or escape of "pollutants" at any time.

However, this exclusion does not apply to "bodily injury" or "property damage" based upon or arising out of heat, smoke, or fumes from a "hostile fire" unless that "hostile fire" occurred or originated at any premises , site, or location:
(a) which is or was at any time used by or for any insured or others for the handling, storage, disposal, processing, or treatment of waste; or (b) on which any insured or any contractors or subcontractors working directly or indirectly on any insured 's behalf are performing operations to test for, monitor, clean up, remove, contain , treat, detoxify, neutralize , or in any way respond to, or assess the effects of, "pollutants ". (2) Any loss, cost, or expense based upon or arising out of any:
(a) request, demand, order, or statutory or regulatory requirement that any insured or others test for, monitor, clean up, remove, contain, treat, detoxify, or neutralize , or in any way respond to, or assess the effects of "pollutants"; or
(b) claim or "suit" by or on behalf of a governmental authority for damages because of testing for, monitoring, cleaning up, removing , containing, treating, detoxifying, or neutralizing, or in any way responding to, or assessing the effects of, "pollutants" .

B. Personal and Advertising Injury Exclusions
The following exclusions are added to SECTION I - COVERAGES , COVERAGE B PERSONAL AND ADVERTISING INJURY LIABILITY, 2. Exclusions.

This insurance does not apply to, and we will have no duty to investigate , adjust or defend, or to pay any investigation, adjustment or defense costs, including attorney's fees, to defend any insured against any claim or "suit" alleging damages arising out of or related to "personal and advertising injury" to which any of the below exclusions apply. This exclusion will apply regardless of whether any operations occur prior to the inception of the policy, during this policy period, or prior to the inception of the policy and continuing throughout the policy period.

Continuous or
Progressive
Personal and
Advertising Injury
CGL E1951 CW (05/20)
"Personal and advertising injury", including continuous , progressively deteriorating , or repeated "personal and advertising injury", that is based upon or arises out of an offense that:
(1) first existed , or is alleged to have first existed, prior to the inception of continuous coverage with us;
(2) is, or is alleged to be, in the process of taking place prior to the inception of continuous coverage with us, even if such actual or alleged offense continues during the policy period; or
Includes copyrighted material of Page 3 of 10
Insurance Services Offices, Inc., with its permission.
□
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(3) is caused, or is alleged to have been caused, by the same condition which resulted in such actual or alleged offense which first existed prior to the inception of continuous coverage with us.

C. Exclusions Applicable to Bodily Injury, Property Damage, and Personal and Advertising Injury The following exclusions are added to both SECTION I - COVERAGES, COVERAGE A BODILY INJURY AND PROPERTY DAMAGE LIABILITY, 2. Exclusions and SECTION I - COVERAGES, COVERAGE B PERSONAL AND ADVERTISING INJURY LIABILITY, 2. Exclusions.

This insurance does not apply to, and we will have no duty to investigate , adjust or defend, or to pay any investigation, adjustment or defense costs, including attorney's fees, to defend any insured against any claim or "suit" alleging damages arising out of or related to "bodily injury", "property damage", or "personal and advertising injury" to which any of the below exclusions apply. These exclusions will apply regardless of whether any operations occur prior to the inception of the policy, during this policy period, or prior to the inception of the policy and continuing throughout the policy period.

Asbestos
Biological Agents
Chromated Copper
Arsenate
"Bodily injury", "property damage", or "personal and advertising injury" based upon or arising out of any actual or alleged:
(1) mining, processing, manufacturing, use, testing, ownership, sale, or removal of asbestos, asbestos fibers, or material containing asbestos ; (2) exposure to asbestos, asbestos fibers, or materials containing asbestos; or (3) provision of instructions, recommendations, notices, warnings, supervision, or advice given, or which should have been given, in connection with asbestos, asbestos fibers, or structures or materials containing asbestos. "Bodily injury", "property damage", or "personal and advertising injury" based upon or arising out of:
(1) the actual, alleged, or threatened contaminative, pathogenic , toxic, or other hazardous properties of "biological agents"; or
(2) any:
(a) request, demand, or order that you or others test for, monitor, clean up, remove, contain, treat, detoxify, or neutralize, or in any way respond to or assess the effect of any "biological agents"; or
(b) claim, "suit", or other proceeding by or on behalf of a governmental authority or others for the testing for, monitoring, cleaning up, removing, containing, treating, detoxifying, or neutralizing , or in any way responding to or assessing the effects of any "biological agents". "Bodily injury", "property damage", or "personal and advertising injury" based upon or arising out of operations or "your work", conducted by you or on your behalf, or work conducted by an unrelated party, involving any actual, alleged, or threatened exposure at any time to chromated copper arsenate (CCA), regardless of whether :
(1) such CCA is in pure form or is or was combined with any other chemical product or material; or
(2) the existence of or exposure to CCA is alleged to have caused damage in any sequence or combination with, or contributed to or was contributed to by, any other cause or causes of injury or damage.

This exclusion also applies to any loss, cost, or expense that may be awarded or incurred by reason of a claim or "suit" for any such injury or damage described above. lneltiEles ~13yri~M-ecl mat-eria- - --­
I nsurance Services Offices, Inc., with its permission.

Fla§e.4-Gf 1-1c1------
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Commercial or
Industrial Boilers or
Pressure Vessels
Communicable
Disease
Cross-Suits
Demolition or
Wrecking
CGL E1951 CW (05/20)
This includes, but is not limited to, any injury or damage actually or allegedly caused by the removal, eradication, detoxification, remediation, or decontamination of CCA or property containing CCA and includes any liability, cost, or expense to remediate or prevent "bodily injury", "property damage", or "personal and advertising injury" from CCA.
"Bodily injury", "property damage", or "personal and advertising injury" based upon or arising out of operations or "your work", conducted by you or on your behalf, or work conducted by an unrelated party, involving any commercial or industrial boilers or pressure vessels, including but not limited to:
(1) installation;
(2) cleaning;
(3) repair;
(4) servicing; or
(5) inspection.
"Bodily injury", "property damage", or "personal and advertising injury" based upon or arising out of any actual or alleged "communicable disease" or the fear or threat, whether real or perceived, of a "communicable disease".

This exclusion applies even if any other cause or event contributes concurrently or in any sequence to the damages.

This exclusion applies even if any claim or "suit" against any insured alleges negligence or other wrongdoing in the:
(1) supervision, hiring, employment, training, or monitoring of others that may be infected with and spread any "communicable disease";
(2) testing or failure to test for any "communicable disease"; (3) failure to prevent the spread of any "communicable disease"; or (4) failure to report any "communicable disease" to authorities.

This exclusion also applies to any loss, cost, or expense incurred by you or on your behalf to test for, monitor, clean up, remove, contain, treat, detoxify, or neutralize, or in any way respond to, or assess the effects of, any "communicable disease" or any substance that may cause or transmit any "communicable disease". "Bodily injury", "property damage", or "personal and advertising injury" based upon or arising out of operations or "your work", conducted by you or on your behalf, or work conducted by an unrelated party, alleged in any claim or "suit" brought by a Named Insured, Additional Named Insured, or Additional Insured against any other Named Insured, Additional Named Insured, or Additional Insured. "Bodily injury", "property damage", or "personal and advertising injury" based upon or arising out of operations or "your work", conducted by you or on your behalf, or work conducted by an unrelated party, involving any demolition, collapse, or structural injury of any building or structure, partially or in its entirety, by:
(1) wrecking ball or similar apparatus;
(2) explosives or blasting; or
Includes copyrighted material of Page 5 of 10
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Employment­
Related Practices
Liability
(3) grading of land, excavating , burrowing, filling, back-filling , tunneling , pile driving, cofferdam work or caisson work or moving, shoring, underpinning , raising or rebuilding any building, or any similar activity.

This exclusion also applies to underground "property damage" of wires , conduits, pipes, mains, sewers, tanks, tunnels, or any other similar property beneath the surface of the ground or water.

Bodily injury", "property damage", or "personal and advertising injury" based upon or arising out of any actual or alleged:
(1) obligation under any workers' compensation, unemployment compensation , employers' liability, fair labor standards, labor relations, wage and hour, or disability benefit law, including any similar provisions of any federal, state, or local statutory or common law;
(2) liability or breach of any duty or obligation owed by you as an employer or prospective employer;
(3) refusal to employ a person or the termination of a person's employment ; or (4) harassment, wrongful termination, retaliation, or discrimination , including but not limited to adverse or disparate impact,
including any resulting damages sustained at any time by the brother, child, parent, sister, or spouse of such person as a consequence of the above.

This exclusion will apply whether you may be liable as an employer or in any other capacity and to any obligation to share damages with or repay someone else who must pay damages because of any of the above.

Excluded Costs Any:

And Damages
Exterior Insulation
(1) civil, regulatory , or criminal fines;
(2) restitution or disgorgement; or
(3) sanctions, taxes, or penalties,
including those imposed by any federal, state, or local government authority , or any multiple, punitive, or exemplary damages .
"Bodily injury", "property damage", or "personal and advertising injury" based upon or arising out of:
(1) the design, manufacture, construction , fabrication, preparation, distribution and sale, installation, application , maintenance or repair, including remodeling, service, correlation or replacement , of any "exterior insulation and finish system", or any substantially similar system, including the application or use of conditioners , primers, accessories , flashings, coatings, caulking, or sealants in connection with such system; or
(2) "your product" or "your work" with respect to any exterior component , fixture, or feature of any structure if any "exterior insulation and finish system", or any substantially similar system, is used on the part of that structure containing that component , fixture, or feature .

Forestry Operations "Bodily injury", "property damage", or "personal and advertising injury" based upon or arising out of:

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Foundation Repair,
Stabilization,
Retrofitting
Lead
(1) fire, including the cost to extinguish, fight, contain, or clean up debris due to such fire;
(2) the loading or unloading from any vehicle of any timber or other materials relating to forestry, logging, lumbering, or similar land clearing operations; (3) erosion or the failure to control such erosion; or
(4) the erroneous cutting or removal of trees or crops, resulting from operations or "your work", conducted by you or on your behalf, or work conducted by an unrelated party, involving forestry, logging, lumbering, or similar land clearing operations .
"Bodily injury", "property damage", or "personal and advertising injury" based upon or arising out of operations or "your work", conducted by you or on your behalf, or work conducted by an unrelated party, involving foundation repair, stabilization, or retrofitting. "Bodily injury", "property damage", or "personal and advertising injury" based upon or arising out of:
(1) the actual, alleged, or threatened contaminative , pathogenic, toxic, or other hazardous properties of lead; or
(2) any:
(a) request, demand, or order that you or others test for, monitor, clean up, remove, contain, treat, detoxify or neutralize, or in any way respond to or assess the effect of lead; or
(b) claim, "suit", or other proceeding by or on behalf of a governmental authority or others for the testing for, monitoring, cleaning up, removing, containing, treating, detoxifying, or neutralizing, or in any way responding to or assessing the effects of lead.

Multi-Unit Property "Bodily injury", "property damage", or "personal and advertising injury" based upon or arising out of operations or "your work", conducted by you or on your behalf, or work conducted by an unrelated party, involving:

Silica or Silica­
Related Dust
CGL E1951 CW (05/20)
(1) any "multi-unit property" or "tract home project" in which more than ten (10) houses or dwelling units have been built, or are in any stage of development, planning, or construction; or
(2) the remodeling or conversion of any existing "apartment" or commercial or industrial building to a "multi-unit property".

This exclusion does not apply to "bodily injury", "property damage", or "personal and advertising injury" based upon or arising out of:
(1) the original construction of any "apartment"; or
(2) "repair or remodeling " conducted by you or on your behalf on any single unit of "residential property", other than an "apartment", provided that the unit is certified for occupancy prior to the commencement of the repair or remodel work. "Bodily injury", "property damage", or "personal and advertising injury" based upon or arising out of any:
(1) actual, alleged , or threatened exposure to, inhalation of, or contact with silicon dioxide, silica products, silica fibers, silica dust, any silica byproducts , or silica, whether alone or in combination with any substance , product, or material; or Includes copyrighted material of Page 7 of 10
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Subsidence/Earth
Movement
Toxic Drywall and
Similar Products
Work Insured Under
Wrap-Up Program
(2) loss, cost, or expense arising out of any testing for, monitoring, cleaning up, removing, containing, treating, detoxifying , or neutralizing , or in any way responding to or assessing the effects of any material containing silica. "Bodily injury", "property damage", or "personal and advertising injury" based upon or arising out of the "subsidence" of land.
(1) "Bodily injury" or "property damage" based upon or arising out of any "your work" or work conducted by an unrelated party, arising out of the actual, alleged, or threatened discharge, dispersal, seepage, migration, or escape of any solid, liquid, gaseous, or thermal irritant or contaminant from any "toxic drywall and similar products".
(2) Any loss, cost, or expense based upon or arising out of any:
(a) request, demand, or order that you or others test for, monitor, clean up, remove, contain, treat, detoxify, or neutralize, or in any way respond to or assess the effect of any "toxic drywall and similar products". (b) claim or "suit" by or on behalf of a governmental authority for damages because of testing, monitoring, cleaning up, removing, containing, treating, detoxifying, or neutralizing, or in any way responding to or assessing the effects of "toxic drywall and similar products".
"Bodily injury", "property damage", or "personal and advertising injury" based upon or arising out of either your ongoing operations or operations included within the "products­ completed operations hazard", if a consolidated (wrap-up) insurance program has been provided by the contractor, project manager, or owner of the construction project in which you are involved. This exclusion will apply regardless of whether the consolidated (wrap-up) insurance program provides identical coverage to that afforded by this policy.

D. Exclusions Applicable to Medical Payments
The following exclusion is amended as follows for purposes of this Endorsement:

In SECTION I- COVERAGES, COVERAGE C MEDICAL PAYMENTS, 2. Exclusions, exclusion a. Any Insured is deleted in its entirety and replaced with the following:

Any Insured to any insured.

Ill. Definitions
A. The following definitions apply to this Endorsement. Additional definitions are contained in SECTION V - DEFINITIONS.
"Apartment "
"Biological agents"
means a unit of residential real property in a multi-family residential building or project where all units are owned by and titled to a single person or entity. means any:
a. (1) bacteria;
(2) mildew, mold, or fungi;
(3) other microorganisms; or
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"Communicable
disease"
"Exterior insulation
and finish system"
"Multi-unit property"
"Repair or
remodeling"
b. viruses or other pathogens (whether or not a microorganism); or c. colony or group of any of the above.
means disease, illness, or disorder caused by bacteria, viruses, parasites, fungi, prions , microbes, or other pathogens, which:
a. can be transmitted, directly or indirectly, from one organism to another organism by any means; and
b. induces or is capable of inducing damage to human health or human welfare or can cause or threaten damage to, or deterioration or loss of, property or loss of use of property .
means a non-load bearing exterior cladding or finish system, and all its component parts, used on any part of any structure, and consisting of:
a. a rigid or semi-rigid insulation board made of expanded polystyrene and other materials;
b. the adhesive and/or mechanical fasteners used to attach the insulation board to the substrate;
c. a reinforced or unreinforced base coat;
d. a finish coat providing surface texture to which color may be added; and e. any flashing, caulking , or sealant used with the system for any purpose. means any unit of real property in a multi-use or mixed-use building or property where each unit can be separately owned and titled.
means work or operations limited to the maintenance, repair, renovation, restoration, improvement, betterment, alteration, or modification of an existing structure. "Repair or remodeling" does not include such work or operations where 50% or more of the existing structure on which such work or operations are performed has been, or during the course of the work or operations is, demolished.
"Residential property " means any structure intended for use or used for human dwelling, in whole or in part, including but not limited to, single-family dwellings, multi-family dwellings, townhomes, condominiums, and appurtenant structures.
"Subsidence" means earth movement of any kind, including but not limited to:
a. landslide ;
b. mudflow;
c. earth sinking;
d. earth rising;
e. collapse or movement of fill;
f. improper compaction;
g. earth settling, slipping, falling away, caving in, eroding, or tilting; h. earthquake; or
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"Toxic drywall and
similar products"
"Tract home project"
i. any other movement of land or earth,
regardless of whether such earth movement is caused by any human act or any act of nature .
means any sheetrock, gypsum board, wallboard, or any other similar product which:
a. was manufactured in or distributed from the People's Republic of China (PRC); or b. emits:
(1) hydrogen sulfide (H2S);
(2) sulfur dioxide (SO2);
(3) strontium sulfide (SrS); or
(4) carbonyl sulfide (COS).
means a development of five (5) or more individual and freestanding houses which share common or similar design elements, floor plans, blueprints, and/or architectural details, and which are constructed at the same time, or consecutively , on the same parcel, adjacent parcels, or parcels so located within one geographic area as to be considered a single project.

B. The following definition is amended as follows for purposes of this Endorsement:

In Section V- Definitions, Subpart (2)(c) of the "Products-completed operations hazard" definition is deleted in its entirety and replaced with the following:
(c) When that part of the work done at a job site has been put to its intended use by any person or organization.

IV. Conditions
The following conditions apply and are conditions precedent to coverage under this policy . Additional conditions are contained in SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS.

Anti-Stacking Notwithstanding anything to the contrary in this policy, in the event this policy and any other policy issued to any insured by us or an affiliated company apply to the same occurrence or offense, the maximum limit of our liability under all such policies will not exceed the highest applicable limit of insurance available for the occurrence or offense under any one policy.
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~'tt
HISCOX
Policy Number:

Named Insured:

Endorsement Number:

Endorsement Effective:

P101.473.493.1
Richard Yau
16 01/31/2023
Hiscox Insurance Company Inc.

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CALIFORNIA CHANGES - CANCELLATION

AND NONRENEWAL
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
A. Paragraphs 2. and 3. of the Cancellation Com­
mon Policy Condition are replaced by the follow­
ing:

2. All Policies In Effect For 60 Days Or Less
If this policy has been in effect for 60 days or
less, and is not a renewal of a policy we have
previously issued, we may cancel this policy by
mailing or delivering to the first Named Insured
at the mailing address shown in the policy and
to the producer of record, advance written no­
tice of cancellation, stating the reason for can­
cellation, at least:
a. 10 days before the effective date of cancel­
lation if we cancel for:
(1) Nonpayment of premium; or
(2) Discovery of fraud by:
(a) Any insured or his or her representa­
tive in obtaining this insurance; or
(b) You or your representative in pur­
suing a claim under this policy.
b. 30 days before the effective date of cancel­
lation if we cancel for any other reason.

3. All Policies In Effect For More Than 60 Days
a. If this policy has been in effect for more
than 60 days, or is a renewal of a policy we
issued, we may cancel_this_policy_only _upon
the occurrence, after the effective date of
the policy, of one or more of the following:
(1) Nonpayment of premium, including
payment due on a prior policy we issued
and due during the current policy term
covering the same risks.
(2) Discovery of fraud or material misrepre­
sentation by:
(a) Any insured or his or her representa­
tive in obtaining this insurance; or
(b) You or your representative in pur­
suing a claim under this policy.
(3) A judgment by a court or an administra­
tive tribunal that you have violated a
California or Federal law, having as one
of its necessary elements an act which
materially increases any of the risks in­
sured against.

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(4) Discovery of willful or grossly negligent
acts or omissions, or of any violations of
state laws or regulations establishing
safety standards, by you or your repre­
sentative, which materially increase any
of the risks insured against.
(5) Failure by you or your representative to
implement reasonable loss control re­
quirements, agreed to by you as a con­
dition of policy issuance, or which were
conditions precedent to our use of a par­
ticular rate or rating plan, if that failure
materially increases any of the risks in­
sured against.
(6) A determination by the Commissioner of
Insurance that the:
(a) Loss of, or changes in, our reinsur­
ance covering all or part of the risk
would threaten our financial integrity
or solvency; or
(b) Continuation of the policy coverage
would:
(i) Place us in violation of California
law or the laws of the state where
we are domiciled; or
(ii) Threaten our solvency.
(7) A change by you or your representative
in the activities or property of the com­
mercial or industrial enterprise, which
results in a materially added, increased
or changed risk, unless the added, in­
creased or changed risk is included in
the policy.
b. We will mail or deliver advance written
notice of cancellation, stating the reason for
cancellation, to the first Named Insured at
the mailing address shown in the policy,
and to the producer of record, at least:
( 1) 10 days before the effective date of
cancellation if we cancel for nonpay­
ment of premium or discovery of fraud;
or
(2) 30 days before the effective date of
cancellation if we cancel for any other
reason listed in Paragraph 3.a.

B. The following provision is added to the Cancella­
tion Common Policy Condition:

7. Residential Property
This provision applies to coverage on real
prop~rty which is used predominantly for resi­
dential purposes and consisting of not more
than four dwelling units, and to coverage on
tenants' household personal property in a resi­
dential unit, if such coverage is written under
one of the following:

Commercial Property Coverage Part
Farm Coverage Part - Farm Property - Farm
Dwellings, Appurtenant Structures And House­
hold Personal Property Coverage Form
a. If such coverage has been in effect for 60
days or less, and is not a renewal of cover­
age we previously issued, we may cancel
this coverage for any reason, except as
provided in b. and c. below.
b. We may not cancel this policy solely be­
cause the first Named Insured has:
(1) Accepted an offer of earthquake cover­
age; or
(2) ~ancelled or did not renew a policy
issued by the California Earthquake Au­
thority (CEA) that included an earth­
quake policy premium surcharge.

However, we shall cancel this policy if the
first Named Insured has accepted a new or
renewal policy issued by the CEA that in­
cludes an earthquake policy premium sur­
charge but fails to pay the earthquake poli­
cy premium surcharge authorized by the
CEA.
c. We may not cancel such coverage solely
because corrosive soil conditions exist on
the premises. This Restriction (c.) applies
only if coverage is subject to one of the fol­
lowing, which exclude loss or damage
caused by or resulting from corrosive soil
conditions:
(1) Capital Assets Program Coverage Form
(Output Policy);
(2) Commercial Property Coverage Part -
Causes Of Loss - Special Form; or
(3) Farm Coverage Part - Causes Of Loss
Form - Farm Property, Paragraph D.

Covered Causes Of Loss - Special.

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C. The following is added and supersedes any provi­
sions to the contrary:

NONRENEWAL

1. Subject to the provisions of Paragraphs C.2.
and C.3. below, if we elect not to renew this
policy, we will mail or deliver written notice stat­
ing the reason for nonrenewal to the first
Named Insured shown in the Declarations and
to the producer of record, at least 60 days, but
not more than 120 days, before the expiration
or anniversary date.

We will mail or deliver our notice to the first
Named Insured, and to the producer of record,
at the mailing address shown in the policy.

2. Residential Property
This provision applies to coverage on real
property used predominantly for residential
purposes and consisting of not more than four
dwelling units, and to coverage on tenants'
household property contained in a residential
unit, if such coverage is written under one of
the following:

Capital Assets Program (Output Policy) Cover­
age Part
Commercial Property Coverage Part
Farm Coverage Part - Farm Property - Farm
Dwellings, Appurtenant Structures And House­
hold Personal Property Coverage Form
a. We may elect not to renew such coverage
for any reason, except as provided in b., c.
and d. below:
b. We will not refuse to renew such coverage
solely because the first Named Insured has
accepted an offer of earthquake coverage.

However, the following applies only to in­
surers who are associate participating in­
surers as established by Cal. Ins. Code
Section 10089.16. We may elect not to re­
new such coverage after the first Named
Insured has accepted an offer of earth­
quake coverage, if one or more of the fol­
lowing reasons applies:
(1) The nonrenewal is based on sound
underwriting principles that relate to the
coverages provided by this policy and
that are consistent with the approved
rating plan and related documents filed
with the Department of Insurance as re­
quired by existing law;
(2) The Commissioner of Insurance finds
that the exposure to potential losses will
threaten our solvency or place us in a
hazardous condition. A hazardous con­
dition includes, but is not limited to, a
condition in which we make claims
payments for losses resulting from an
earthquake that occurred within the pre­
ceding two years and that required a re­
duction in policyholder surplus of at
least 25% for payment of those claims;
or
(3) We have:
(a) Lost or experienced a substantial
reduction in the availability or scope
of reinsurance coverage; or
(b) Experienced a substantial increase
in the premium charged for reinsur­
ance coverage of our residential
property insurance policies; and
the Commissioner has approved a plan
for the nonrenewals that is fair and
equitable, and that is responsive to the
changes in our reinsurance position.
c. We will not refuse to renew such coverage
solely because the first Named Insured has
cancelled or did not renew a policy, issued
by the California_Earthquake AuthoriJy that~~
included an earthquake policy premium
surcharge.
d. We will not refuse to renew such coverage
solely because corrosive soil conditions ex­
ist on the premises. This Restriction (d.)
applies only if coverage is subject to one of
the following, which exclude loss or dam­
age caused by or resulting from corrosive
soil conditions:
(1) Capital Assets Program Coverage Form
(Output Policy);
(2) Commercial Property Coverage Part -
Causes Of Loss - Special Form; or
(3) Farm Coverage Part - Causes Of Loss
Form - Farm Property, Paragraph D.

Covered Causes Of Loss - Special.

3. We are not required to send notice of nonre­
newal in the following situations:
a. If the transfer or renewal of a policy, without
any changes in terms, conditions, or rates,
is between us and a member of our insur­
ance group.

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b. If the policy has been extended for 90 days
or less, provided that notice has been given
in accordance with Paragraph C.1.
c. If you have obtained replacement coverage,
or if the first Named Insured has agreed, in
writing, within 60 days of the termination of
the policy, to obtain that coverage.
d. If the policy is for a period of no more than
60 days and you are notified at the time of
issuance that it will not be renewed.
e. If the first Named Insured requests a
change in the terms or conditions or risks
covered by the policy within 60 days of the
end of the policy period.
f. If we have made a written offer to the first
Named Insured, in accordance with the
timeframes shown in Paragraph C.1., to re­
new the policy under changed terms or
conditions or at an increased premium rate,
when the increase exceeds 25%.

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~'t'
HISCOX
Policy Number: P101.473.493.1
Named Insured: Richard Yau
Endorsement Number: 17
Endorsement Effective: 01/31/2023
Hiscox Insurance Company Inc.

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CALIFORNIA CHANGES
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
The term "spouse" is replaced by the following:

Spouse or registered domestic partner under Califor­
nia law.

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~'"' HISCOX Hiscox Insurance Company Inc.

Policy Number:

Named Insured:

Endorsement Number:

Endorsement Effective:

P101.473.493.1
Richard Yau
18 01/31/2023
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

PRIMARY AND NONCONTRIBUTORY - OTHER

INSURANCE CONDITION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
A. The following is added to the Other Insurance
Condition and supersedes any provision to the
contrary:

Primary And Noncontributory Insurance
This insurance is primary to and will not seek
contribution from any other insurance available
to an additional insured under your policy, pro­
vided:

1. you have agreed in a written contract or
agreement to add such additional insured to
a policy providing the type of coverage af­
forded by this policy; and

2. you have agreed in a written contract or
agreement with such additional insured that
this insurance would be primary and would
not seek contribution from any other insur­
ance available to the additional insured.

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~'ti
HISCOX
Policy Number: P101.473.493 .1
Named Insured: Richard Yau
Endorsement Number: 19
Endorsement Effective: 01/31/2023
Hiscox Insurance Company Inc.

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

HIRED AUTO AND NON-OWNED AUTO LIABILITY
This endorsement modifies insurance provided under the following :

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE
Coverage Limit of Insurance
Hired/Non-owned auto $1,000,000 each occurrence liability The Limit of Insurance shown above will be subject to, and will not increase, the General Aggregate Limit applicable to the Commercial General Liability Coverage Part.

If no information is stated above, the relevant information to complete the Schedule will be shown in the Declarations .

A. The coverage provided by this endorsement will
apply only up to the Limit of Insurance specified
above or in the Declarations, if no information is
shown in the Schedule.

1. Hired Auto Liability
The coverage provided under Coverage A -
Bodily Injury and Property Damage Liability
in Section I - Coverages applies to "bodily
injury" or "property damage" arising out of the
maintenance or use of a "hired auto" by you or
your "employees" in the course of your
business.

2. Non-owned Auto Liability
The coverage provided under Coverage A -
Bodily Injury and Property Damage Liability
in Section I - Coverages applies to "bodily
injury" or "property damage" arising out of the
maintenance or use of any "non-owned auto"
in your business by any person.

B. With respect to the coverage provided by this
endorsement only, the following apply:

1. The exclusions under Paragraph 2.

Exclusions in Coverage A - Bodily Injury
and Property Damage Liability in Section I -
Coverages, other than Exclusions a., b., d., f.,
and i. are deleted in their entirety, and
exclusions e. and j. are replaced by the
following :
hn-e. Employer's Liability
"Bodily injury" to:
(1 )An "employee" of the insured arising out of
and in the course of:
(a) Employment by the insured; or
(b) Performing duties related to the conduct
of the insured's business; or
(2) The spouse, child, parent, brother or sister
of that "employee" as a consequence of
Paragraph (1) above.

This exclusion applies:
(1) Whether the insured may be liable as an
employer or in any other capacity ; and
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(2) To any obligation to share damages with
or repay someone else who must pay
damages because of injury.

This exclusion does not apply to:
(i) Liability assumed by the insured under an
"insured contract"; or
(ii)"Bodily injury" arising out of and in the
course of domestic employment by the
insured unless benefits for such injury are in
whole or in part either payable or required to
be provided under any workers' compensa­
tion law.
hn-j. Damage to Property
"Property damage" to:
(1) Property owned or being transported by, or
rented or loaned to the insured; or
(2)Property in the care, custody, or control of
the insured.

2. Section II - Who Is An Insured is deleted in
its entirety and replaced by the following:

Each of the following is an insured under this
endorsement to the extent set forth below:
a. You;
b. Any other person using a "hired auto" with
your permission;
c. Solely for a "non-owned auto":
(1) Any partner or "executive officer" of
yours; or
(2) Any "employee" of yours; but only while
such "non-owned auto" is being used in
your business; and
d. Any_ ot_he~ person or organization , but only
for their hab1l1ty because of acts or omissions
of an insured under a., b. or c. above.

None of the following will be considered an
insured under this endorsement:
(1) Any person engaged in the business of
their employer for "bodily injury" to any co­
"employee" of such person injured in the
course of employment , or to the spouse, child,
parent, brother, or sister of that co-"employee"
as a consequence of such "bodily injury", or for
any obligation to share damages with or repay
someone else who must pay damages
because of the injury;
(2) Any partner or "executive officer" for any
"auto" owned by such partner or officer or a
member of his or her household;
(3) Any person while employed in or otherwise
engaged in duties in connection with an
"auto business", other than an "auto
business" you operate;
(4) The owner or lessee (of whom you are a
sublessee) of a "hired auto" or the owner of
a "non-owned auto" or any agent or
"employee" of any such owner or lessee; or
(5) Any person or organization for the conduct
of any current or past partnership or joint
venture that is not shown as a Named
Insured in the Declarations .

C. For purposes of this endorsement only, Section Ill
- Limits of Insurance is amended to the extent
necessary to provide the following:

Regardless of the number of "hired autos " "non­
owned autos", or vehicles involved, or the 'number
of claims made or "suits" brought, the most we will
pay for all damages resulting from any one
"occurrence" covered under this endorsement will
be the Limit of Insurance stated in the Schedule
above.

Al! payments we make for damages covered by
this endorsement will be a part of, and not in
addition to, the General Aggregate Limit stated in
the Declarations.

D. For the purposes of this endorsement only, 4.

Other Insurance in Section IV - Commercial
General Liability Conditions is deleted in its
entirety and replaced by the following:

T~is ins~rance is specifically excess over any
primary insurance covering the "hired auto" or
"non-owned auto".

D. With respect to the coverage provided by this
endorsement , the following additional definitions
are added to Section V- Definitions:

1. "Auto business" means the business or occu­
pation of selling, repairing, servicing , storing, or
parking "autos".

2. "Hired auto" means any "auto" you lease, hire,
rent, or borrow. "Hired auto" does not include
any "auto" you lease, hire, rent, or borrow from
any of your "employees", your partners, or your
"executive officers", or members of their house­
holds.

3. "Non-owned auto" means any "auto" you do
not own, lease, hire, rent, or borrow which is
used in connection with your business. This in­
cludes "autos" owned by your "employees" ,
your partners, or your "executive officers", or
members of their households , but only while
used in your business or your personal affairs.
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~'"' HISCOX
Policy Number:

Named Insured:

Endorsement Number:

Endorsement Effective:

P101.473.493.1
Richard Yau
20 01/31/2023
Hiscox Insurance Company Inc.

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

EXCLUSION OF CERTIFIED ACTS OF TERRORISM
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
A. The following exclusion is added:

This insurance does not apply to:

TERRORISM
"Any injury or damage" arising, directly or indirect­
ly, out of a "certified act of terrorism".

B. The following definitions are added:

1. For the purposes of this endorsement, "any
injury or damage" means any injury or damage
covered under any Coverage Part to which this
endorsement is applicable, and includes but is
not limited to "bodily injury", "property dam­
age", "personal and advertising injury", "injury"
or "environmental damage" as may be defined
in any applicable Coverage Part.

2. "Certified act of terrorism" means an act that is
certified by the Secretary of the Treasury, in
accordance with the provisions of the federal
Terrorism Risk Insurance Act, to be an act of
terrorism pursuant to such Act. The criteria
contained in the Terrorism Risk Insurance Act
for a "certified act of terrorism" include the fol­
lowing:
a. The act resulted in insured losses in excess
of $5 million in the aggregate, attributable to
all types of insurance subject to the Terror­
ism Risk Insurance Act; and
b. The act is a violent act or an act that is
dangerous to human life, property or infra­
structure and is committed by an individual
or individuals as part of an effort to coerce
the civilian population of the United States
or to influence the policy or affect the con­
duct of the United States Government by
coercion.

C. The terms and limitations of any terrorism exclu­
sion, or the inapplicability or omission of a terror­
ism exclusion, do not serve to create coverage for
injury or damage that is otherwise excluded under
this Coverage Part.

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Notices
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~'t"
HISCOX
Policyholder Notice
Electronic Delivery
If you received your insurance policy by email, it is because you have chosen electronic delivery of your policy documents and important notices, including cancellation and nonrenewal notices where permitted by law. We also will send any renewal policy documents to you by email at the address you have provided.

If you are currently receiving paper documents and would like to have ease of retrieval and access and save on storage space, you will need to contact us and update your preferences. Most documents can be sent electronically within minutes. For electronic documents, you will need a computer or mobile device with Internet access and the ability to receive external emails. You also will need software such as Adobe Reader® that allows you to view and save PDF documents, and a printer to create paper copies.

At any time you may request a paper copy of your policy, or you may withdraw your consent to receive documents by email. We will then send documents to you by US mail at no added cost.

You must notify us if your email or street address changes . To update your email or street address , or to request paper documents, please contact us at 888-202-3007.

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HISCOX Hiscox Insurance Company Inc.

ECONOMIC AND TRADE SANCTIONS POLICYHOLDER NOTICE
Hiscox is committed to complying with the U.S. Department of Treasury Office of Foreign Assets Control (OFAC) requirements. OFAC administers and enforces economic sanctions policy based on Presidential declarations of national emergency . OFAC has identified and listed numerous foreign agents, front organizations, terrorists , and narcotics traffickers as Specially Designated Nationals (SDN's) and Blocked Persons. OFAC has also identified Sanctioned Countries. A list of Specially Designated Nationals , Blocked Persons and Sanctioned Countries may be found on the United States Treasury's web site http://www.treas .gov/offices/enforcement/ofac /.

Economic sanctions prohibit all United States citizens (including corporations and other entities) and permanent resident aliens from engaging in transactions with Specially Designated Nationals , Blocked Persons and Sanctioned Countries. Hiscox may not accept premium from or issue a policy to insure property of or make a claim payment to a Specially Designated National or Blocked Person. Hiscox may not engage in business transactions with a Sanctioned Country.

A Specially Designated National or Blocked Person is any person who is determined as such by the Secretary of Treasury.

A Sanctioned Country is any country that is the subject of trade or economic embargoes imposed by the laws or regulations of the United States.

In accordance with laws and regulations of the United States concerning economic and trade embargoes , this policy may be rendered void from its inception with respect to any term or condition of this policy that violates any laws or regulations of the United States concerning economic and trade embargoes including, but not limited to the following:
(1) Any insured under this Policy, or any person or entity claiming the benefits of such insured, who is or becomes a Specially Designated National or Blocked Person or who is otherwise subject to US economic trade sanctions ;
(2) Any claim or suit that is brought in a Sanctioned Country or by a Sanctioned Country government , where any action in connection with such claim or suit is prohibited by US economic or trade sanctions; (3) Any claim or suit that is brought by any Specially Designated National or Blocked Person or any person or entity who is otherwise subject to US economic or trade sanctions ; (4) Property that is located in a Sanctioned Country or that is owned by, rented to or in the care , custody or control of a Sanctioned Country government , where any activities related to such property are prohibited by US economic or trade sanctions ; or
(5) Property that is owned by, rented to or in the care, custody or control of a Specially Designated National or Blocked Person, or any person or entity who is otherwise subject to US economic or trade sanctions.

Please read your Policy carefully and discuss with your broker/agent or insurance professional. You may also visit the US Treasury's website at http://www.treas.gov/offices/enforcement/ofac/.

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Application Summary
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HISCOX
encourage courage• Hiscox Insurance Company Inc.

Application Summary
The following outlines the details you have given us about your business. We have relied on the accuracy of this information in order to issue your policy. If any of the items below are incorrect or have changed, please call us at so that we can update your policy details.

Your policy
Policy number:

Quote reference number:

Product:

Business name:

Business address:

City:

State:

Zip code:

County:

Name:

Email address:

Telephone number:

Per occurrence limit of liability:

Aggregate limit of liability:

Deductible:

Revenue:

When would you like your policy to start?
Locations
Covered Location 1:

Revenue:

Your business
Class of Business:

P101.473.493.1
Q101.473.493 .001
Commercial General Liability
Richard Yau
11523 Country Spring Court
Cupertino
CA
95014
Santa Clara
Richard Yau
[email protected]
408-309-3970
$1,000,000
$2,000,000
$0
$150,000
January 31, 2023
11523 Country Spring Court
Cupertino
CA
95014
$150,000
© Hiscox Inc. 2010
Project manager (architecture or
engineering)

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Your business
Your business's ownership structure Sole Proprietor
------
Is your business operated out of your home? No
Do you currently have an insurance policy in effect for the coverage requested? Yes Project manager (architecture or engineering)
Does your business or any of your subcontractors provide any of the following services or work on any projects involving the following materials or infrastructure (check all that apply}?
• Aerospace engineering
• Amusement rides, pools or playgrounds
• Asbestos, lead, or mold evaluation or abatement
• Bridges, dams, harbors, mines, piers or tunnels
• Condominiums
• Design/build firms
• Emergency response or clean-up of any hazardous waste • Foundation, sheeting or retaining wall design
• Geotechnical / soils engineering
• Home inspections for prospective buyers or lenders
• Hydraulic fracturing, hydrofracturing or tracking
• Laboratory testing
• Land acquisition
• Land surveying , boundary surveying or construction staking • Marine engineering
• Mechanical engineering
• Mining engineering
• Nuclear engineering
• Oil, gas or well engineering
• Petro I chemical engineering
• Structural engineering
• Underground storage tanks or utilities
• None of the above
Does your business or any of your subcontractors directly perform any of the following physical services (check all that apply}?
• Carpentry
• Construction , demolition, or remodeling
• Delivery
• Electrical
• Equipment installation or repair
• Flooring
• General contracting
• Home building
• Lawn or garden maintenance
• Painting
• Plumbing
• Roofing
• Tiling
• Transportation
© Hiscox Inc. 2010
None of the above
None of the above
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Your business
• Any other physical maintenance/repair services?
• None of the above
Does your business subcontract any professional services? No Does your business supply, manufacture, or distribute any tangible goods or No products? This does not apply to construction projects your business designs or reviews.

Statements About Your Business
As the individual completing this transaction, you are authorized to purchase and Agree bind this insurance on behalf of the entity applying for coverage.

Your business is not controlled or owned by any other firm, corporation, or entity. Agree For the entire period of time that you have owned and controlled the business, you Agree have not sold, purchased or acquired, discontinued, merged into or consolidated with another business.

Your business has never had any commercial insurance cancelled or rescinded. Agree Business Activities
Your business does not conduct any of the following activities: Agree - Automotive repair or sales
- Food service/restaurant operations
- Medical Services
- Retail Operations
Note: This does not include the activities of your clients in any of these industries.

Claims and Loss History
Based upon your knowledge and the knowledge of your business's current and past partners, officers, directors and employees, during the last five years a third party has never made a claim against your business and you do not know of any reason why someone may make a claim.
© Hiscox Inc. 2010
Agree

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General Liability
The limits of liability represent the total amount available to pay judgments and settlements for any claims. We are not liable for any amounts that exceed these limits.

If coverage is provided, it shall apply only to occurrences that take place during the policy period.

Judgments, settlements and claims expenses incurred are subject to a deductible amount. The deductible is the amount you must pay before we will make any payments under the policy. Some coverage may not be subject to a deductible, in which case you are not required to make payments before any payments are made under the policy .

Please consult the policy language for details.

If you have knowledge of any circumstance that may lead to a loss or a claim being made against you, coverage will be excluded if such loss occurs or claim is made.

Occurrences that took place prior to the inception of the policy are excluded.

Fraud Warning
For your protection California law requires the following to appear on this form:

Any person who knowingly presents false or fraudulent information to obtain or amend insurance coverage or to make a claim for the payment of a loss is guilty of a crime and may be subject to fines and confinement in state prison.

Policy Cancellation Statement
You have 14 days from inception of your policy/policies to review your documents. If you have no losses or reported claims, you have the right to cancel back to inception for a full refund.

Other General Confirmation Statements
Optional Terrorism Yes
You have declined to purchase optional terrorism coverage.

Optional Business Personal Property Coverage Yes
You have declined to purchase optional business personal property and equipment coverage .
• You can receive your policy documents and important notices, including cancellation and nonrenewal notices, in electronic or paper form.

Agree to receive policy
documents by email
• We will send documents by email or US mail to the address you have provided.

You must notify us if your email or street address changes.

Agree to receive important notices
by email
• For electronic documents, you will need a computer with Internet access and the ability to receive external emails; software such as Adobe Reader® to view and save PDF documents; and a printer to create paper copies. • You can always withdraw your consent to receive documents by email. We will then send documents to you by US mail at no added cost. © Hiscox Inc. 2010 Page 4
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Other General Confirmation Statements
• To update your email or street address , or to request paper documents , you can contact us at .

The information you provided is accurate and complete and has been used to accept your application and determine the terms and conditions your policy/policies.

I have read the information above and confirm it is correct. I understand that by checking this box and providing the premium payment I agree that I am entering into a binding agreement with Hiscox Insurance Company Inc. © Hiscox Inc. 2010 Page 5
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Declaration of Sole Proprietorship

DECLARATION AND ADDENDUM TO ALL CONTRACTS ENTERED INTO OR BID AWARDED TO: ___________ _, hereinafter "Organization"
For the purpose of inducing the City of Cupertino ("City") to enter into any contracts with Organization, or to go forward with any contracts awarded to Organization, I declare as follows:

I am the authorized representative of Organization, an independent contractor for the purposes of workers' compensation and labor laws in the State of California. This Organization will hire no employees for work required for any bid awarded or any contract entered into with the City.

All work required will be performed personally and solely by me.

If the Organization hires employees to perform this contract or any portion thereof, the Organization shall obtain workers' compensation insurance and provide proof of such coverage to the City.

If the Organization hires a subcontractor to perform this contract or any portion thereof, and the subcontractor has employees, then the Organization shall require its subcontractor to obtain workers' compensation insurance coverage. In the alternative, the Organization shall obtain workers' compensation insurance coverage on behalf of the subcontractor's employees.

This document constitutes a declaration by the Organization against its financial interest, relative to any claims that it may assert under the applicable workers' compensation and/or labor laws against the City relating to any bid awarded or contract entered into with this Organization . The Organization shall defend, indemnify and hold harmless the City from any and all liability, claims, demands, causes of action, charges, damages, injuries, fees including attorney fees, costs and expense that may be asserted or established by any person or entity in the event the Organization hires an employee in violation of this addendum.

I agree that this declaration shall constitute an addendum to any bid awarded or any contract entered into with this Organization. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

DATE

AUTHORIZED RESPRESENTA TIVE
Revised, 01 .01.19
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State of California
County of Santa Clara
City of Cupertino
Contractor/Consultant Affidavit of No Employees
I, the undersigned, declare as follows:

I am an independent contractor and the owner of _______________ ~ I wish to enter into a services contract with the City of Cupertino . I am fully aware of the provisions of section 3700 of the California Labor Code, which requires every employer to provide Workers' Compensation coverage for employees in accordance with the provisions of that Code. I am also aware that I must provide proof of workers' compensation insurance to the City of Cupertino for any and all employees I may have, pursuant to Section 12 of the City of Cupertino's contract.

I hereby certify that I do not have any employees nor will I have any employees working for me or my business during the term of any service contract with the City of Cupertino. I am not required to have Workers' Compensation insurance .

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed on this __ day of----~ 2023, at ________ ~ California.

PRINT NAME

SIGNATURE
Re:,ds_ed 2.05,23 ___ _
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CITY OF CUPERTINO

COMPETITIVE BID/PROPOSAL
EXEMPTION REQUEST FORM (PURCHASES OVER $5,000)
This form is required for approval to procure goods or services above $5,000 without competition. The identified competitive exemptions in the Purchasing Policy are listed below, however additional details are in the Purchasing Policy and Cupertino Municipal Code.

Fir
st, select the type of exemption, then provide the explanation to support the selection. The explanation can include reference to the specific co-operative procurement process and contract, identified emergency, details confirming a sole source, or other circumstances that further support a requested exemption. Documents can be attached as support.

The importance of the explanation is to describe why an exemption to the competitive process required in the Purchasing Policy is requested. Describing the goods and/or services is helpful to document but will not suffice in determining whether an exemption is approved.

Afte
r the requestor signs the form, it is routed to the Purchasing Manager who reviews and then forwards on to the Purchasing Authority. (An electronic form is in development.) FROM ANOTHER GOVERNMENT AGENCY – Purchasing goods or services from other public agency
COOPERATIVE PROCUREMENT – Utilizing solicitation of another public entity EMERGENCY PROCUREMENT –Emergency determined based on criteria in Purchasing Policy
SOLE SOURCE FOR GOODS OR SERVICES - available only from a single provider OTHER
EXPLANATION (MUST ACCOMPANY YOUR REQUEST):

TYPES OF EXEMPTIONS
Attachment B
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Rev 1/2024

REQUESTOR: DATE
REQUESTED:

PURCHASING AUTHORITY
APPROVAL:

DATE
APPROVED:

PURCHASING MANAGER: REVIEWED: COMMENTS:

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CI

TY COUNCIL STAFF REPORT
SUPPLEMENTAL 1
Meeting: March 5, 2024
Agenda Item #05
Subject
Second Amendment to the master agreement with Richard Yau to provide program and project management consultant services on various Capital Improvement Program (CIP) projects, for a not-to-exceed amount of $470,000.

Recommended Action
Authorize the City Manager to execute a Second Amendment to the master agreement with Richard Yau to provide program and project management consultant services on various Capital Improvement Program projects, increasing the contract amount by $300,000 for a new total not-to-exceed contract amount of $470,000 and extending the term of the agreement to June 30, 2027.

Sta
ff’s responses to questions received from councilmember are shown in italics.

Q1:

I have pulled up all accounts payable and agreements with Richard Yau, the CSG project management agreement (and attached the pages showing which projects they are contracted for), and found some, but definitely not all of the Service Orders from 4Leaf.

Some observations:

1. The 4Leaf contracts that would cover construction management do not specify projects. See the following agreements:
a. 20-093
b. 20-138
c. 23-132

2. There are several missing service orders in the records, gaps in numbering with each of these entities
Attachment C
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3. There is the appearance of having two contractors performing management duties which is awkward.
(Moore)

Staff response:

Master Agreements differ from stand-alone agreements: Master Agreements establish the terms of the legal relationship for future contracts (service orders) on specific projects. The Master Agreements are not typically limited to one project. Of the three contracts listed above, #20-093 is a stand-alone agreement initiated by CDD for Inspections. The other two (20-138 and 23-132) are PW Master Agreements.

4Leaf, Inc. and CSG provide different scopes and services than Richard Yau. All have the capability to provide Project Management and/or Construction Management services. However, on the projects mentioned above and others where the City has contracted with these entities to work on CIP projects, 4Leaf, Inc. and CSG have provided Construction Management services and Richard Yau has provided Project Management services. These are administrative and operational aspects of project delivery that the project teams review and implement based on their experience in where services are required.

In short, Construction Management (CM) services include management of construction such as organizing and documenting meetings, making sure inspections are scheduled, reviewing submittals, RFIs, etc. Project Management (PM) is less specific to construction: observing construction meetings and site visits, reviewing project documentation, ensuring the project is on schedule and within budget, managing the CM firm, ensuring City ordinances are being met, and in this case, providing assistance to the City’s Capital Improvement Program Manager.

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4 Leaf’s Service Orders to date, from the 2020 Master Agreement:

S.O.
# Description Account No. S.O. Amount
Encumbered
Amount
Expensed
1 Orange Avenue Sidewalk 270-90-958 900-905 ST
013.03.02 153,114 144,330.40
2 CIP Software Application
Testing 100-32-308 700-702 1,408 835.00
3 Wilson Park BB Court 420-99-252 900-905
PVAR 012.03.02 66,175 66,175.00
4 Wilson Park Garden 420-99-083 900-905
PVAR 009.03.02 57,919 57,919.00
5 Regnart Rd Improvement
- Ph 1
420-99-068 900-905 ST
033.03.02 157,157 9,233.63
6 Wilson Comm Garden
(additional services)
420-99-083 900-905
PVAR 009.03.02 10,000 8,400.37
7 Wilson Park BB Court
(additional services)
420-99-252 900-905
PVAR 012.03.02 20,000 19,876.40
8 McClellan Rd Bikeway Ph
3 420-99-036 ST 047 180,449 15062.72
to date
With the exception of SO#2, all the service orders are for construction management services.

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CSG’s Service Orders to date, from the 2020 Master Agreement:

S.O. # Description Account No. S.O. Amount
Encumbered
Amount
Expensed
1 SCB Bike Ph 1 (2/2) 420-99-036-900-905-
ST036-03-02 68,860.00 29,285.00
2 BBF Pole Assessment 420-99-047-700-702 8,800.00 4,400 3 VOIDED
4 Regnart Creek Trail 420-99-036-900-905-
ST0369-03-02 135,410.00 43,045
5 Bubb Rd Improvements 420-99-036-900-905-
ST036-03-02 46,200.00 33,263.50
6 Memorial Park Pond 420-99-047-700-702 800.00 VOIDED
7 Regnart Creek Trail
(additional services)
420-99-036-900-905-ST
039-03-02 187,550.00 185,494
8 Regnart Creek Fencing 420-99-036-900-905-ST
054-03-02 36,800.00 36,781.00
9 Regnart Creek Fencing
(additional services)
420-99-036-900-905-ST
054-03-02 73,600.00 73,455.00
10 Regnart Creek Trail
(additional services)
420-99-036-900-905-ST
039-03-02 75,000.00 74,986.25
11 BBF Pole Inspection Yr 2 100-82-804-700-702 2,640.00 1,980.00 12 Regnart Creek Trail
(additional services)
420-99-036-900-905-ST
039-03-02 25,000.00 11,773.75
13 Memorial Park Ponds
Repurposing 280-99-254 900-905 65,520.00 65,502.50
14 Homestead-N. De Anza
Traffic Signal
Modification
270-99-856 900-905 ST
060-00-03 71,420.00
30,580.00
15 Memorial Park Pond CM
(additional services) 280-99-254 900-905 10,000.00 10,000.00 16 Memorial Park Pond CM
(additional services)
280-99-254 900-905
MEM 002.03.02 10,900.00 10,900.00
17 Regnart Creek Fencing
(additional services)
420-99-036-900-905 ST
054 57,600.00 57,599.00
18 Service Center Gate 100-87-829 900-905 18,000.00 13,474.00 19 Memorial Park Pond CM
(additional services)
280-99-254 900-905
MEM 002.03.02 8,500.00 8,482.50
20 RCT Fencing Final 420-99-036-900-905-ST
054-03-02 18,000.00 14,610.00
21 Pumpkin-Fiesta SD 210-99-256 900-905 SC
005.03.02 89,850.00 89,707.50
22 SCB/Calabazas Creek SD
Emergency Work
420-99-266 900-905 SD
007 38,800.00 35,970.00
to date(open)

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Richard Yau’s Service Orders to date, from the 2021 Master Agreement:

S.O. # Description Account No. S.O. Amount
Encumbered
Amount
Expensed
1 Tamien Innu (Junipero
Serra Trail)
420-99-036-900-905-ST-
046-02-03 15,000.00 15,000.00
2 Regnart Rd
Improvements – Phase 1
420-99-068-900-905-ST
033-02-03 15,000.00 13,275.00
to date (Open)
3 Regnart Creek Trail 420-99-036-900-905-ST
039-03-03 15,000.00 15,000.00
4 Bubb Road Separated
Bikeways
420-99-080-900-905-ST
041-03-03 7,500.00 7,500.00
5 SCB Cl 4 Phase 2 420-99-036-900-905-ST
053-02-03 15,000.00 15,000.00
6 Regnart Creek Privacy
Fencing
420-99-036-900-905-ST
054-03-03 15,000.00 15,000.00
7 Orange Avenue Sidewalk 270-90-958-900-905-ST-
013-02-03 7,500.00 7,500.00
8 McClellan Rd Bikeway Ph
3 420-99-036-900-905-
ST047-03-03 11,250.00 11,250.00
9 Regnart Creek Privacy
Fencing
420-99-036-900-905
ST054-03-03 10,500.00 10,500.00
10 Orange Avenue Sidewalk
(additional services)
270-90-958-900-905-ST-
013-02-03 5,250.00 5,250.00
11 Memorial Park Specific
Plan
420-99-255-700-702
MEM 004-02-03 3,000.00 3000.00,
12 Pumpkin-Fiesta Storm
Drain Phase 1 210-99-256 900-905 2,500.00 2,475.00
13 SCB Cl 4 Ph 2 (additional
services)
420-99-036-900-905
ST053-02-03 2,500.00 2,475.00
14 Memorial Park Specific
Plan (additional services)
420-99-083 900-905
PVAR 09.03.02 1,500.00 1,500.00
15 Wilson Garden 420-99-252 900-905
PVAR 012.03.02 1,500.00 1,500.00
16 Wilson BB Court 1,500.00 1,500.00
17 Capital Project Support 420-99-048 15,000.00 15,000.00 18 Pumpkin-Fiesta Storm
Drain Phase 1 (additional
services)
210-99-256 900-905 4,500.00
4,500.00
19 SCB-Calabazas SD 420-99-266 900-905
SD007 3,000.00 3,000.00

Attachments Provided with Original Staff Report:

A - Draft Second Amendment
B – Exemption Request
Attachments Provided with Supplemental 1:

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CITY OF CUPERTINO
Agenda Item
24-13001 Agenda Date: 3/19/2024
Agenda #: 2.

Subject: Approve the March 4, 2024 City Council Minutes Approve the March 4, 2024 City Council Minutes
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DRAFT MINUTES

CUPERTINO CITY COUNCIL
Monday, March 4, 2024

SPECIAL MEETING

At 4:01 p.m., Mayor Sheila Mohan called the Special City Council Meeting to order in Cupertino City Hall Conference Room C, 10300 Torre Avenue.

ROLL CALL

Present: Mayor Sheila Mohan, Vice Mayor J.R. Fruen, and Councilmembers Liang Chao, Kitty Moore, and Hung Wei. Absent: none.

In open session prior to closed session, Mayor Mohan opened the public comment period regarding any item on the agenda. The following members of the public requested to speak:

Rhoda Fry discussed Item 2. (Submitted written comments).

Dave McLeroy discussed Item 2.

Mayor Mohan closed the public comment period.

CLOSED SESSION

1. Subject: Workers compensation claim pursuant to Government Code § 54956.95(b) (Ricardo Acevedo v. City of Cupertino, WCAB No. ADJ17329936)

Council conducted the closed session regarding the w orkers compensation claim (Ricardo Acevedo v. City of Cupertino, WCAB No. ADJ17329936).

2. Subject: Conference with real property negotiators pursuant to Government Code § 54956.8
Property: 10301 Byrne Avenue, Cupertino, California, 95014; APN 357-11-020 Agency negotiator: Matt Morley, Assistant City Manager
Negotiating parties:

Bay Area Housing Corp; and
Community Veteran Partners
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Under negotiation: price and terms of payment

Council met with real property negotiator regarding Property: 10301 Byrne Avenue, Cupertino, California, 95014; APN 357 -11-020; Agency negotiator: Matt Morley, Assistant City Manager ; Negotiating parties: Bay Area Housing Corp; and Community Veteran Partners; Under negotiation: price and terms of payment.

OPEN SESSION REPORT REGARDING CLOSED SESSION
City Attorney Jensen conducted the open session report regarding closed session. City Attorney Jensen reported that there was no reportable action.

ADJOURNMENT

At 4:48 p.m., Mayor Mohan adjourned the Special City Council Meeting.

Minutes prepared by:

_________________________
Kirsten Squarcia, City Clerk
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CITY OF CUPERTINO
Agenda Item
23-12648 Agenda Date: 3/19/2024
Agenda #: 3.

Subject: Approve the March 5, 2024 City Council minutes Approve the March 5, 2024 City Council minutes
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DRAFT MINUTES

CUPERTINO CITY COUNCIL
Tuesday, March 5, 2024

SPECIAL MEETING

At 5:00 p.m., Mayor Sheila Mohan called the Special City Council Meeting to order in in the Cupertino Community Hall Council Chamber, 10350 Torre Avenue and via teleconference.

ROLL CALL

Present: Mayor Sheila Mohan, Vice Mayor J.R. Fruen, and Councilmembers Liang Chao (5:03 p.m.), Kitty Moore, and Hung Wei. Absent: none.

STUDY SESSION

1. Subject: Revisions to Cupertino City Council Procedures Manual (tabled from September 6, 2023)
Recommended Action: Provide input regarding revisions to Cupertino City Council Procedures Manual
Presenter: Christopher Jensen, City Attorney

Written commun ications for this item included a staff presentation and emails to Council.

City Attorney Chris Jensen gave a presentation.

Mayor Mohan opened the public comment period and the following people spoke.

Jennifer Griffin
Peggy Griffin
Jean Bedord
Parks and Recreation Commissioner Jennifer Shearin (representing self) Parks and Recreation Commissioner Carol Stanek (representing self) Lisa
Rhoda Fry
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Tracy K
Louise Saadati

Mayor Mohan closed the public comment period.

MOTION: Fruen moved and Wei seconded that the City Attorney return to Council with the following revisions to the Procedures Manual:

1. Revise procedures for pulling consent calendar items by:
a. Establishing a cutoff time of 12 noon on the day of a council meeting for councilmembers to unilaterally removing items from the consent calendar; b. Requiring any councilmember pulling a consent calendar item unilaterally to make the request in writing and provide a reason why;
c. Council would reserve the right to pull consent calendar items after noon on the basis of majority vote and harmonize with opportunity for public comment.

2. Add a procedure for councilmembers to reserve their remaining time for council discussion and questions after the first time they speak so that there's no confusion around how much time councilmembers have left to speak.

3. Shift councilmember reports to "Informational Items" and clarify what such reports should include --specifically, require that reports focus on council committee assignments and ceremonial appearances. Remove the reference to "councilmember comments."
FRIENDLY AMENDMENT: Wei made a friendly amendment for councilmember reports to remain as a separate item. (Fruen accepted the friendly amendment).

Council did not vote on this motion.

SUBSTITUTE MOTION: Chao moved and Moore seconded a substitute motion:

In this study session individual Councilmembers have proposed the revisions, which were never discussed before.

Direct the staff to collect all the input from Council and bring them back as options for the Council to make final decisions after listening to public input on this, especially newly proposed revisions.

Council did not vote on the substitute motion.

SECOND SUBSTITUTE MOTION: Wei moved and Fruen seconded a substitute motion that the City Attorney return to Council with the following revisions to the Procedures Manual:

1. Revise procedures for pulling consent calendar items by:
a. Establishing a cutoff time of 12 noon on the day of a council meeting for councilmembers to unilaterally removing items from the consent calendar; b. Requiring any councilmember pulling a consent calendar item unilaterally to make the request in writing and provide a reason why;
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c. Council would reserve the right to pull consent calendar items after noon on the basis of majority vote and harmonize with opportunity for public comment.

2. Add a procedure for councilmembers to reserve their remaining time for council discussion and questions after the first time they speak so that there's no confusion around how much time councilmembers have left to speak.

3. Shift councilmember reports to "Informational Items" and Clarify what councilmember reports should include --specifically, require that reports focus on council committee assignments and ceremonial appearances. Remove the reference to "councilmember comments."

4. Clarify the procedure for commissioners appearing at City Council meetings and providing reports to Council.

The second substitute motion carried with the following vote: Ayes: Mohan, Fruen, and Wei. Noes: Chao and Moore. Abstain: None. Absent: None.

ADJOURNMENT

At 6:31 p.m., Mayor Mohan adjourned the Special City Council Meeting.

REGULAR MEETING

At 6:45 p.m., Mayor Sheila Mohan called the Regular City Council Meeting to order and led the Pledge of Allegiance in the Cupertino Community Hall Council Chamber, 10350 Torre Avenue and via teleconference.

ROLL CALL

Present: Mayor Sheila Mohan, Vice May or J.R. Fruen, and Councilmembers Liang Chao, Kitty Moore, and Hung Wei. Absent: none.

CLOSED SESSION REPORT – None

CEREMONIAL ITEMS

1. Subject: Recognition of March as American Red Cross Month Recommended Action: Recognize March as American Red Cross Month

Mayor Mohan recognized March as American Red Cross Month and presented a proclamation to Stuart Chessen representing American Red Cross Silicon Valley Chapter.

2. Subject: Recognition of March as Youth Art Month
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Recommended Action: Recognize March as Youth Art Month

Mayor Mohan recognized March as Youth Art Month.

POSTPONEMENTS AND ORDERS OF THE DAY

MOTION: Mohan moved and Fruen seconded to postpone item 5 Second Amendment to the master agreement with Richard Yau to March 19. The motion carried with the following vote:

Ayes: Mohan, Fruen, Chao, Moore, and Wei. Noes: None. Abstain: None. Absent: None.

ORAL COMMUNICATIONS

Written communications for this item included emails to Council.

The following people spoke:

Jennifer Griffin discussed housing bills.

Andrea Wald, representing Community for Natural Play Surfaces, discussed the Community for Natural Play Surfaces organization.

Councilmember Kitty Moore (representing self) discussed item 11 Blackberry Farm Fees. (Submitted written comments).

Louise Saadati discussed City Council meeting procedures and public comments.

Peggy Griffin discussed councilmember comment procedures.

Councilmembers made brief comments.

CONSENT CALENDAR (Items 3-5)

Mayor Mohan opened the public comment period and, seeing no one, closed the public comment period.

MOTION: Fruen moved and Wei seconded to approve the items on the Consent Calendar except for item 5 which was postponed to March 19 . The motion carried with the followi ng vote: Ayes: Mohan, Fruen, Chao, Moore, and Wei. Noes: None. Abstain: None. Absent: None.

3. Subject: Approve the February 21, 2024 City Council minutes Recommended Action: Approve the February 21, 2024 City Council minutes 322
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4. Subject: Second reading of an ordinance to make amendments to the Cupertino Municipal Code Chapter 3.22 (Purchase of Supplies, Materials, Equipment and Services) and Chapter 3.23 (Public Works Contract and Bidding Procedures) of Title 3 (Revenue and Finance)
Recommended Action: Conduct the second reading and enact Ordinance No. 24 -2255:
“AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AMENDING CHAPTERS 3.22 AND 3.23"

Written communications for this item included a supplemental report with a correction.

5. Subject: Second Amendment to the master agreement with Richard Yau to provide program and project management consultant services on various Capital Improvement Programs (CIP ) projects, for a not-to-exceed amount of $470,000.

Recommended Action: Authorize the City Manager to execute a Second Amendment to the master agreement with Richard Yau to provide program and project management consultant services on various Capital Improvement Programs projects, increasing the contract amount by $300,000 for a new total not -to-exceed contract amount of $470,000 and extending the term of the agreement to June 30, 2027.

Written communications for this item included supplemental report with staff responses to councilmember questions.

As noted under Postponements and Orders of the Day, this item was postponed to March 19.

PUBLIC HEARINGS

6. Subject: Consider an appeal of the Planning Commission’s decision to approve a sign exception to allow two wall signs for a single tenant (Shane Co.) at an exist ing retail building (Application No(s): EXC-2022-004; Applicant/Appellant: Kevin Tallman, Shane Co.; Location: 19900 Stevens Creek Blvd.; APN: 369-05-044) Recommended Action : Conduct a public hearing and adopt Resolution No. 24 -021 upholding the appeal in part, approving an exception for one of the two-requested wall signs along the east facade
Presenter: Gian Martire, Senior Planner

Written communications for this item included staff and app ellant presentations and emails to Council.

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matter.

Senior Planner Gian Martire and Dani Calkins, Director of Store Experience at Shane Co., each gave a presentation.

Mayor Mohan opened the public hearing and the following people spoke.

Louis Saadati
Jean Bedord
San R
Lisa
Peggy Griffin

Mayor Mohan closed the public hearing.

Councilmembers asked questions and made comments.

At 8:09 p.m., Mayor Mohan recessed the meeting. The meeting reconvened at 8:21 p.m. with all Councilmembers present.

MOTION: Wei moved and Fruen seconded to accept the appellants exception for the two lighted signs along the east facade with an amendment to return to Council for review that after the sign has been installed for one year.

FRIENDLY AMENDMENT: Chao made a friendly amendment for one li ghted sign and one non lighted sign. (Wei declined Chao’s friendly amendment).

Council did not vote on this motion.

SUBSTITUTE MOTION: Moore moved and Chao seconded a substitute motion to approve one lighted sign at location 2 and no sign at location 1. Council did not vote on the substitute motion.

SECOND SUBSTITUTE MOTION: Chao moved and Moore seconded a second substitute to approve one lighted sign at location 1 and no sign at location 2 (and adopting Resolution No. 24 -021 upholding the appeal in part, approving an exception for one of the two -requested wall signs along the east faça de). The second substitute motion carried with the following vote: Ayes: Mohan, Chao, and Moore. Noes: Wei and Fruen. Abstain: None. Absent: None.

ACTION CALENDAR

7. Subject: Revisions to City commission and committee administration, procedure, and 324
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governance, including an ordinance to regularize commissioner appointments and revise commissioner qualifications; and resolutions adopting revisions to advisory bodies appointment process and Commissioners’ Handbook.

Recommended Action: 1. Conduct the first reading of Ordinance No. 24 -2256 “AN

ORDINANCE OF THE CITY COUNCIL OF THE C ITY OF CUPERTINO TO

REGULARIZE CITY COMMISSION AND COMMITTEE TERMS AND REVISE COMMISSIONER QUALIFICATIONS.”

2. Adopt Resolution No. 24-022 to repeal and replace Resolution No. 16-137, regarding City advisory bodies.

3. Adopt Resolution No. 24-023 revising the Commissioners’ Handbook.

Presenter: Christopher Jensen, City Attorney

Written communications for this item included a staff presentation, supplemental report and desk item with staff responses to councilmember questions, and emails to Council.

City Attorney Christopher Jensen gave a presentation.

Councilmembers asked questions and made comments.

Mayor Mohan opened the public comment period and the following people spoke.

Jennifer Griffin
Parks and Recreation Commissioner Carol Stanek (representing self) Planning Commissioner David Fung (representing self)
Jean Bedord
Planning Commissioner Seema Lindskog (representing self) Tessa Parish
Parks and Recreation Commissioner Jennifer Shearin (representing self) Peggy Griffin
San R

Mayor Mohan closed the public comment period.

MOTION: Moore moved and Chao seconded to send this item to the various commissions and committees for input and then return to Council for consideration .

Council did not vote on this motion.

SUBSTITUTE MOTION: Fruen moved and Wei seconded a substitute motion to approve the staff recommended action to:

1. Conduct the first reading of Ordinance No. 24 -2256: “An Ordinance of The City Council of the City of Cupertino to Regularize City Commission and Committee 325
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Terms and Revise Commissioner Qualifications;”

2. Adopt Resolution No. 24-022 to repeal and replace Resolution No. 16-137, regarding City advisory bodies; and

3. Adopt Resolution No. 24-023 revising the Commissioners’ Handbook.

With the following changes:

1. To further amend Cupertino Municipal Code 2.86.02(B)(4) and 2.94.010(C) to add that "... Council may give priority to ... representatives of a business located in Cupertino, and in doing so may waive any Cupertino residency requirement so long as the business is located in Cupertino."

2. To modify Resolution 24-022 at paragraph C, subparagraph 3, at the final bullet point to read as follows "… A member fails to comply with legally required training or conflict of interest reporting requirements after receiving notice and a 30 -day opportunity to correct the noncompliance."

3. To further modify Resolution 24 -022 to add a subparagraph to paragraph C reading as follows: "A member who has failed to complete any mandated or legally required training or reporting requirement shall be pr ecluded from participating in advisory body meetings as a member of such body."
FRIENDLY AMENDMENT: Mohan made a friendly amendment to add a requirement for Council to receive an annual report from each commission. (Fruen and Wei accepted Mohan’s friendly amendment).

FRIENDLY AMENDMENT: Wei made a friendly amendment to direct the City Manager to develop a policy for recruiting replacements; and to amend the staff recommendation so that the City Manager would develop recommended qualifications, but all candidates would be presented to Council for an interview regardless of whether they meet those qualifications. (Fruen and Wei accepted Wei’s friendly amendment).

FRIENDLY AMENDMENT: Chao made a friendly amendment for the commissions to develop the qualifications criteria or questions for applicants; and to add the next draft to all commission agendas for review. (Wei declined Chao’s friendly amendment).

Council did not vote on the substitute motion.

At 10:21 p.m., Council consented to a recess. Mayor Mohan reconvened the meeting at 10:26 p.m. with all Councilmembers present.

SECOND SUBSTITUTE MOTION: Chao moved and Moore second ed a second substitute motion to approve the staff recommended action to:

1. Conduct the first reading of Ordinance No. 24-2256: “An Ordinance of The City Council of the City of Cupertino to Regularize City Commission and Committee Terms and Revise Commissioner Qualifications;”

2. Adopt Resolution No. 24-022 to repeal and replace Resolution No. 16-137, regarding City advisory bodies; and

3. Adopt Resolution No. 24-023 revising the Commissioners’ Handbook. 326
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With the following changes:

4. To further amend Cupertino Municipal Code 2.86.02(B)(4) and 2.94.010(C) to add that "... Council may give priority to ... representatives of a busines s located in Cupertino, and in doing so may waive any Cupertino residency requirement so long as the business is located in Cupertino."

5. To modify Resolution 24-022 at paragraph C, subparagraph 3, at the final bullet point to read as follows "… A member fai ls to comply with legally required training or conflict of interest reporting requirements after receiving notice and a 30 -day opportunity to correct the noncompliance."

6. To further modify Resolution 24 -022 to add a subparagraph to paragraph C reading as follows: "A member who has failed to complete any mandated or legally required training or reporting requirement shall be precluded from participating in advisory body meetings as a member of such body."

7. Retain an annual report from commissions;

8. Direct the City Manager and liaisons to work with each commission to develop the qualification criteria and provide advance d notice of criteria to applicants , but the Council still interviews all candidates;

9. Direct the City Attorney to propose a procedure to appo int replacements that satisfy requirements.

The second substitute motion carried with the following vote: Ayes: Mohan, Fruen, Chao, and Moore. Noes: Wei. Abstain: None. Absent: None.

Wei moved and Mohan seconded to extend the meeting to 10:45 p.m. to cons ider a new item. The motion carried with the following vote: Ayes: Mohan, Fruen, Chao, Moore, and Wei. Noes: None. Abstain: None. Absent: None.

8. Subject: Consider list of agenda items requested by City Councilmembers (“TBD List”).

Recommended Action : Review the TBD list and modify the list as recommended below.

Presenter: Pamela Wu, City Manager

City Manager Pamela Wu reviewed the staff report.

Mayor Mohan opened the public comment period and following people spoke.

Jennifer Griffin
Lisa

Mayor Mohan closed the public comment period.

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discussion on the item. The motion carried with the following vote: Ayes: Mohan, Fruen, Chao, Moore, and Wei. Noes: None. Abstain: None. Absent: None.

MOTION: Moore moved and Chao seconded to approve the staff recommendation for item 3 Housing Element study session and item 4 Moving Council meetings to Wednesdays. Council did not vote on this motion.

SUBSTITUTE MOTION: Wei moved and Fruen seconded to approve the staff recommendation to:

1. Remove item 1 City Treasurer appointment;

2. Remove item 2 Public Facilities Corporation’s tax-exempt status;

3. Keep item 3 Housing Element study session;

4. Remove item 4 Moving Council meetings to Wednesdays; and

5. Receive Council memos for items 1 or 2.

Council did not vote on the substitute motion.

SECOND SUBSTITUTE MOTION: Moore moved and Chao seconded to:

1. Agendize the annual meeting of the Public Facilities Corporation;

2. Retain item 1 City Treasurer appointment and wait for a Council memo;

3. Retain item 3 Housing Element study session; and

4. Remove item 4 Moving Council meetings to Wednesdays.

The second substitute motion carried with the following vote: Ayes: Mohan, Fruen, Chao, and Moore. Noes: Wei. Abstain: None. Absent: None.

ADJOURNMENT

At 10:58 p.m., Mayor Mohan adjourned the Regular City Council Meeting per rule. There was no Council discussion on the remaining agenda items.

COUNCIL REPORTS AND COMMENTS

9. Subject: Councilmember Reports

Councilmembers reported on their various committees and activities as provided in the published agenda.

CITY MANAGER REPORT

Council did not hear this item.

ORAL COMMUNICATIONS - CONTINUED – None
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INFORMATIONAL ITEMS

10. Subject: Cupertino Senior Center Bingo and Hidden Treasures Recommended Action: Receive update on Cupertino Senior Center Bingo and Hidden Treasures

The information regarding the update on Cupertino Senior Center Bingo and Hidden Treasures was provided as part of the published agenda.

11. Subject: Blackberry Farm Golf Course Fee Increase
Recommended Action: Receive update on Blackberry Farm Golf Course Fee Increase

The information regarding the update on Blackberry Farm Golf Course Fee Increase was provided as part of the published agenda.

COUNCIL AND STAFF COMMENTS AND FUTURE AGENDA ITEMS

Council did not hear this item.

Minutes prepared by:

_________________________
Kirsten Squarcia, City Clerk

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CITY OF CUPERTINO
Agenda Item
24-13015 Agenda Date: 3/19/2024
Agenda #: 4.

Subject: Revisions to Cupertino City Council Procedures Manual Adopt Resolution No. 24-024 amending the Cupertino City Council Procedures Manual CITY OF CUPERTINO Printed on 3/13/2024Page 1 of 1
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CITY COUNCIL STAFF REPORT
Meeting: March 19, 2024

Subject
Revisions to Cupertino City Council Procedures Manual
Recommended Action
Adopt Resolution No. 24-_____ amending the Cupertino City Council Procedures Manual Reasons for Recommendation
On February 7, 2023, the City Council approved Resolution No. 23 -021, adopting the Cupertino City Council Procedures Manual. The adoption of the Procedures Manual addressed an identified deficiency in the City’s governance policies, and includes rules and guidelines for communication, meeting management, decorum, and decision making.

As part of the motion to adopt Resolution No. 23 -021, the City Council directed the City Attorney to return to the Council to consider potential revisions to the Procedures Manual in six months. On September 6, 2023, Council voted to table consideration of revisions to the Manual for six additional months.

On March 5, 2024, the City Council considered revisions to the Procedures Manual and directed the City Attorney to return to Council for approval of the following revisions:
• Section 4.2: Clarification of requirements and procedure s for attendance at Council meetings by commission ers for the purpose of making commission recommendations to the City Council.
• Section 8.3: Revisions to the order of business, regarding Councilmember Reports. • Section 8.4.2: Revisions to procedures for removing items from the consent calendar.
• Section 8.8.3: Revisions to procedures for Council questions and deliberations, requiring Councilmembers to reserve remaining time for further questions or deliberations.

Draft Resolution No . 24 -____ (Attachment A ) includes amendments to the Procedures Manual made pursuant to Council’s direction. A redline comparison to the current Procedures Manual is provided as Attachment B.
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The amendments to the Procedures Manual will be effective on March 20, 2024 if Council adopts the proposed Resolution.

Sustainability Impact
No sustainability impact.

Fiscal Impact
No fiscal impact.

California Environmental Quality Act
Not applicable.
_____________________________________

Prepared by: Christopher D. Jensen, City Attorney
Approved for Submission by: Pamela Wu, City Manager

Attachments:

A – Draft Resolution No. 24-___ (Amendments to Cupertino City Council Procedures Manual)
B – Proposed Amendments to Cupertino City Council Procedures Manual (redline) 332
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RESOLUTION NO. 24-024

A RESOLUTION OF THE CUPERTINO CITY COUNCIL ADOPTING

CUPERTINO CITY COUNCIL PROCEDURES MANUAL
WHEREAS, on February 7, 2023, the Cupertino City Council adopted Resolution No. 23-021, adopting the Cupertino City Council Procedures Manual; and
WHEREAS, on March 5, 2024, the City Council considered revisions to the City Council Procedures Manual, and directed the City Attorney to prepare amendments to the Procedures Manual for Council consideration, said amendments which were presented to the City Council on March 19, 2024.

NOW, THEREFORE, BE IT RESOLVED that:

1. The City Council hereby adopts the Cupertino City Council Procedures Manual, as amended, attached hereto as Exhibit A.

2. Resolution No. 23-021 and any other procedures, policies, or rules that are inconsistent with the Council Procedures adopted herein are hereby repealed and rescinded.

3. This Resolution shall take effect on March 20, 2024.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 19th day of March, 2024, by the following vote:

Members of the City Council
AYES:

NOES:

ABSENT:

ABSTAIN:
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Resolution No. __________________

SIGNED:

________________________
Shelia Mohan, Mayor
City of Cupertino

________________________
Date
ATTEST:

________________________
Kirsten Squarcia, City Clerk

________________________
Date

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1 City of Cupertino
City Council Procedures
Manual

Attachments:

Ex. A – Elected Officials’
Compensation Program
Ex. B – Council Technology Policy
Ex. C – Resolution No. 07-103
Ex. D – Municipal Code Chapter 2.17
Effective Date:

March 20, 2024
Responsible Departments:

City Manager’s Office
Related Policies & Notes:

See Exhibits A–D.

1. Introduction

1.1  Purpose. The purpose of this Manual is to promote communication, understanding, fairness, and  trust among the members of the  City Council, City staff, and members of the  public concerning their roles, responsibilities, and expectations for management of the  business of the  City of Cupertino.

1.2  Values. Courtesy and respect for individual points of view should be practiced  at  all  times.  All  Councilmembers  shall  respect  each  otherʹs right  to  disagree.  All  Councilmembers  shall  act  with  decorum  and courtesy.

1.3  Brown  Act.  All  actions  of  the  City  Council  and  City  commissions, committees, and subcommittees shall comply with the Ralph M. Brown Act.

2. Selection of the Mayor and Vice Mayor

2.1  Selection of Mayor and Vice Mayor. The Mayor and Vice Mayor shall be selected annually at a special meeting on the second Thursday of December.  The  Mayor  and  Vice  Mayor  shall  not  serve  consecutive terms;  provided,  however,  this  provision shall not  prevent  the Vice Mayor from succeeding to the office of Mayor.

2.2  Removal of Mayor and Vice Mayor. The Mayor or Vice Mayor may be removed  from  office,  for  cause,  by  a  4/5ths  affirmative  vote  of  the members. Removal for cause shall mean removal of a Councilmember because  of  such  memberʹs  (a)  willful  and  continued  failure 335
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2 substantially  to perform  their duties, (b) conviction for, or guilty plea to, a felony, or a crime involving moral  turpitude,  (c)  abuse  of  illegal drugs  or  other  controlled  substances  or  habitual  intoxication,  or  (d) other  illegal  activities.  The  removal  should  proceed  with  a  formal warning, which states with proven evidence of the  memberʹs failure to perform their duties and proposed corrective mea
sures. The Mayor or
Vice Mayor must be advised of the  proposed cause for removal at least 72 hours before any action is taken. If the  Mayor is removed from office, the Vice Mayor  shall become Mayor. If either officer is removed from o
ffice, the Vice Mayor

3. Councilmember  Committees and Subcommittees

3.1  Appointment. The Mayor shall appoint Councilmembers to standing and  ad  hoc  committees  and  subcommittees  established  by  the  City Council,  subject  to  ratification  by  the  Council  at  its  next  regular meeting.  It  will  be  the  responsibility  of  the  committees  and subcommittees to inform and submit recommendations to the Council.

3.2  Instructions and Expectations. The Council shall make certain that all Council committees and subcommittees are properly instructed in their assigned  scope  of  work  and  responsibilities.  The  committeeʹs  or subcommitteeʹs  jurisdiction  shall be defined  in writing and  approved by  a  majority  of  the  City  Council.  All  Council  committees  and subcommittees having a continuing or in definite  jurisdiction shall be subject to the Brown Act.

3.3  Reporting.  Council  committee  and  subcommittee  members  are  to keep  the  Council  informed  of  the  work  and  progress  of  their committee or subcommittee. These reports or minutes shall be made in writing whenever a recommendation is made to the Council. 4 Other City Commissions and Committees

4.1  Responsibility.  The  Council  will  make  appointments  to  Cityʹs commissions and  committees. Qualifications to serve on commissions and  committees  shall  be  set  forth  in  the  Municipal  Code  or  by  a resolution or motion of the  Council that is not inconsistent with the Municipal Code. Appointment of Councilmembers to City committees shall be govern ed  by the procedures in Section 3.

4.2  Attendance at Council Meetings.   The  Chair  or  another  commission 336
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3 member  appointed  by  the  Chair  shall  attend  City  Council  meetings whenever  the  commission  makes  a  recommendation  to  Council regarding an item of business on the Council agenda. The commission liaison  shall  promptly  notify  the  Chair  after  an  item  requiring  a commissioner’s appearance is placed on a future City Council agenda.

4.3  Performance  Expectations.  The  Council  shall  make  certain  that  all commissions  and  committees  are  properly  instructed  on  their responsibilities  and  performance  expectations.  This  will  include  the issuance  of  a  Council‐  approved  Commission  and  Committee Handbook  and  a  mandatory  annual  training  session  for  all Commission and Committee members.

4.4  Appointment.  Commission  and  Committee  applicants  will  be interviewed by the Council before being voted on by the Council in a noticed  public  meeting.  Applicants  are  considered  by  motion  and appointed by a majority vote of Council. Two members of an immediate family or persons residing in the same household shall not be allowed to  serve  simultaneously  on  the  same  commission  or  committ ee.

Immediate  family  members  residing  in  the  same  household  as  a Councilmember  are not eligible for appointment to any commission or committee. Former Councilmembers are not eligible for appointment to any commission or committee within four years of having served on the City Council.

4.5  Removal.  The  City  Clerk  shall  remove  commission  members  for failure  to  comply  with  attendance  policies  adopted  in  the Commissionerʹs Handbook. Council retains full discretion to review commission  and  committee  member  performance  and  may  take disciplinary  action  as  needed,  including  removal  from  the commission or committee.

4.6  Undue  Influence  on  Commissioners.  Councilmembers  should  not attempt to influence or publicly criticize commission recommendations or to influence or lobby individual  commission  members  on any item under  their consideration. It is important for commissions  to be able to make  objective  recommendations  to  the  City  Council  on  items  before them. Councilmembers  that attempt to influence commission positions on  an  item  may  pr
ejudice  or  hinder  their  role  in  reviewing  the
commissionʹs  recommendation  as  a  member  of  the  City  Council.

Individual  Councilmembers  shall have  the right to attend  meetings of Cupertino commissions  and other Cupertino governmental bodies but 337
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4 shall refrain from speaking or becoming involved in deliberations.

5. Administrative  Matters

5.1 Attendance.  City  Councilmembers  acknowledge  that  attendance  at lawful  meetings  of  the  City  Council  is  part  of  their  official  duty.

Councilmembers  shall  make  a  good  faith  effort  to  attend  all  such meetings. Council members shall notify the Mayor or the City Clerk if they will be absent from a meeting.

Council  attendance  will  be  noted  in  the  agenda  of  the  next  regular meeting  and  thereafter  for  that  calendar  year,  if  five  or  more  regular meetings are missed.

5.2  Correspondence.  Proposed  correspondence  from  the  Mayor  or  other Councilmembers on  City  stationery  should  generally  be  reviewed  by  the Council  in  draft  form  prior  to  release.  On  occasion,  there  are  urgent requests  from  the  League  of  California  Cities  for  correspondence concerning  legislation directly affecting municipalities. If  the  Mayor  and the City Manager  agree that the Leagueʹs  position  correspond s  with  that of  the  Council,  the  Mayor  may  send  a  letter  without  first  obtaining Council  approval.  City  letterhead  will  be  made  available  for  routine correspondence (e.g., thank you notes). Official correspondence  (including email)  from  Councilmembers should  be  respectful and professional.

5.3  Regional  Bodies.  The  Mayor  shall  appoint  Councilmembers  to represent the City of Cupertino on regional bodies subject to ratification by the Council at its next regular meeting. The Mayor should endeavor to provide all Councilmembers a fair opportunity  to represent  the City.

The  positions  taken  by  the  appointed  representatives  should  be  in alignment  with  th e   positions  that  Council  has  taken  on  issues  that directly impact the City of Cupertino. If an issue arises that is specific to Cupertino  and  Council  has  not  taken  a  position,  the  issue  should  be discussed  by  Council  prior  to  taking  a  formal  position  at  a  regional board meeting to assur e  that it is in alignment with Councilʹs position.

Council representatives to such various boards shall  keep  the Council informed  of  ongoing  business  through  brief  oral  or  written  reports  to the Council. Councilmembers shall make a good faith effort to attend all regional meetings that require a quorum of the  appointed memb ers to convene  a  meeting.  Attendance  should  not  be  less  than  75%  of  all scheduled  meetings.  If  a  Councilmember  is  unable  to  attend,  they should notify their alternate as far in advance of the  meeting as possible 338
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5 so as to allow the alternate to attend.

5.4  Responses to Public. It will be the responsibility of the City Manager to ensure  a  response  is  provided  to  public  correspondence  for informational requests addressed  to the Council. Staff shall respond to all requests for services as appropriate, and the City Manager shall keep Council informed of the  City response.

5.5 Reimbursement.  City  Councilmembers  may  be  reimbursed  for expenses for travel to and lodging at conferences or meetings related to their  role  as  a  Councilmember  as  stated  in  the  Elected  Officialsʹ Compensation Program, as may be amended from time to time (Exhibit A).  Any  additional  expenses  that  fall  outside  the scope  of  this  policy may  be  reimbursed  only  if  approved  by  the  City Council,  at a  public meeting  before  the  expenses  are  incurred.  Any  request  for reimbursement of expenses shall be accompanied by an expense form and receipts to document the expenditure. These documents are public records  subject  to disclosure  under  the California  Public Records  Act.

Coun
cilmembers shall be eligible to receive City‐issued  hardware and software  for  the  conduct  of  official  business  pursuant  to the  Council Technology Policy (Exhibit B).

5.6  Council  Training.  Any  member  of  the  City  Council  and  City commissions or advisory committees formed by the City Council shall receive ethics and  anti‐ harassment training required by state law. New members must receive the training within their first year of service and shall comply with ongoing training requirements imposed by state law.

Members  sh
all  attend  training  sessions  that  are  offered  locally  in  the immediate vicinity of Santa Clara County, by completing online a state‐ approved public service ethics education program, or through a state‐ approved training which may be provided at a conference attended by the member. The  City  Clerk shall keep ethics training records for five years.

5.7  Mayorʹs  Initiative  Budget. The Mayor  may  use  the Mayorʹs initiative budget established as part of the City Managerʹs discretionary fund for projects that the Mayor deems appropriate during the Mayorʹs term of office, subject to the requirements of Resolution No. 07‐103 (Exhibit C).

The amount of the  Mayorʹs initiative budget is determined by the City Council.
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6 6. Relationship  with City Staff

6.1  Incorporation of Municipal Code by Reference. Cupertino Municipal Code Chapter 2.17 (Exhibit D) governs the City Councilʹs relationship with the City Manager and  their staff under the Council‐Manager form of government. To the extent that the provisions of Chapter 2.17 are not set below, they are incorporated by reference into this Manual.

6.2  Council/Manager  Form  of  Government.  Under  the  Council/Manager form of government,  the  City  Council  sets policy  direction  as  the  direct representatives of  the  community  with  the  City  Manager  providing  the professional  expertise  to  manage  the  organization  and  carry  out  the Councilʹs  direction.  The City Manager  is responsible  for  carrying  out  the Councilʹs  policy  direction  th rough  the  day‐to‐day  management  of  City functions,  including  the  oversight  of  City  operating  departments.

Neither  individual  Councilmembers nor  the  Council  as  a  whole  shall interfere  with  the  City  Managerʹs  performance  of  the  administrative duties  conferred  upon  them  in  Cupertino  Municipal  Code  section

2.28.040.

6.3  Council‐Manager Relations. The City  Council and its members shall deal with the administrative services of the  City only through the City Manager,  except  for  the  purpose  of  inquiry,  and  neither  the  City Council nor any Councilmember shall give orders to any subordinates of the  City Manager. The City Manager shall take instructions from the City  Coun
cil  only  when  given  at  a  duly  held  meeting  of  the  City Council, and no individual Councilmember shall give any instructions to the City Manager.

6.4  Individual Councilmember Influence on Staff Decisions Prohibited.

Individual  Councilmembers  shall  not  attempt  to  influence  staff decisions,  recommendations,  workloads,  and  schedules,  and department  priorities  without  prior  knowledge  and  approval  of  the City  Council.  If  a  Councilmember  wishes  to  influence  the  actions, decisions, recommendations, workloads, work schedules and priorities of staff, that member must prevail upon the City Council to do so as a matt
er of Council policy.

6.5  Decorum.  All  Councilmembers  and  City  staff  shall  treat  each  other with  dignity,  courtesy,  and  respect.  In  exercising  the  City  Councilʹs policymaking authority, Councilmembers must often critique, modify, or reject a staff recommendation. While thorough vetting and criticism 340
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7 of staff policy recommendations or decisions is a necessary component of  Councilʹs  policymaking  role,  criticism  should  focus on  the  policy recommendations and  decisions  and  should  avoid  personal  attacks.

Councilmembers  shall  refrain  from  publicly  criticizing  the  general abilities,  character,  or  motivations  of  any  staff  member  and  should share  any  such  concerns  privat ely   with  the  City  Manager  or  City Attorney.

6.6  Councilmember Access to Information. City Councilmembers have free access to the flow of any  information related to the operation of the  City.  The  City  Manager  shall  ensure  that  such  information  is communicated  by staff  in  full  and  with  candor  to  the  Council.  City staff  will make every effort to respond in a timely and  professional manner  to  all  requests  made  by  individual  council  members  for information or assistance, provided that, in the judgment of the  City Manager, the request is not of a magnitude either in terms of workload or policy, which would require that it more appropriately be assigned to staff through th e collective direction of the  City Council, based on the guidelines set forth in Cupertino Municipal Code section 2.17.043.

The  City  Manager  shall  place  requests  that  impose  a  significant workload  on  staff  on  the  Council  agenda  for  review  by  the  full Council, along with a statement from that Councilmember as to wh y the  information  is  needed.  No  Councilmember  shall  circumvent  the City  Managerʹs  direction  regarding  a  request  for  information  by seeking information through a Public Records Act request.

6.7  Authority of City Council. Nothing in this Manual shall limit the City Councilʹs power to accept, reject, amend, or otherwise guide and direct staff actions, decisions, recommendations, workloads and schedules, department  priorities,  and  the  conduct  of  city  business  through  the office  of  the  City  Manager.  This  power  cannot  be  delegated  to individual  Councilmembers,  nor  to  committees  com posed  of Councilmembers consisting of less than a quorum of the  City Council.

7. Agendas and Staff  Reports

7.1  Future Agenda Items. The City Manager, the City Attorney, the Mayor, or any  two  Councilmembers  may  request  that  an  item  be  added  to a future  agenda  for  Council  action. The  City  Manager  shall  provide  a quarterly report to Council regarding the status of future agenda items, which  may  include  a  request  to  remove  items  from  the  list  of  future agenda  it
ems. Any item  may be removed for the future agenda items 341
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8 list by a majority vote of the  City Council.

7.2  Preparation  of  Agenda.  The  City  Clerk  shall  prepare  the  agenda  in consultation with the City Manager, the Mayor, and  the City Attorney.

Absent  exigent  circumstances,  an  item  will  be  scheduled  for  Council action no sooner than 14 days after receipt of  a request  to add  the item to the future agenda items list. Any item requiring pr eparation of a staff report requires City Manager approval or, in case of a report prepared by  City  Attorneyʹs  Office  staff,  City  Attorney  approval,  before  being added to an agenda. The Mayor, in consultation with the City Manager and  the City Clerk, shall determine the order of items on the agenda.

7.3  Agenda  Item  Descriptions.  Each  agenda  item  shall  include  a  brief general  description  of  the  matter  to  be  discussed  (approximately  20 words  in  length),  including  any  action  that  may  be  taken  under  the California Environmental Quality Act, and should generally include the recommendation of the  City Manager.

7.4 Staff Reports. Staff reports should include the following sections:

1. Subject

2. Recommended Action

2. Reasons for Recommendation

3. Sustainability Impact

4. Fiscal Impact

5. California Environmental Quality Act

7.5  Agenda Publication. Agenda packets  for a regular meeting should be published  and  delivered  to  Councilmembers  no  later  than  the Wednesday  prior  to a Tuesday Council meeting. Councilmembers  are encouraged  to  contact  staff  in  advance  for  answers  to  questions regarding  an  agenda  packet.  Written  communications  addressed  to Council shall be forwarded  to Council and  made availabl e to members of the  public, consistent with the requirements of the Brown Act.

7.6  Supplemental Materials. Supplemental reports and materials received by the City Clerk after the agenda is published but before 12:00 p.m. on the Monday prior  to the City Council meeting shall be published and delivered  to  Councilmembers  at  5:00  p.m.  on  Monday.  Supplemental reports  and  materials  received  by  the  City  Clerk  after  12:00  p.m.  on Mo
nday  but  before  4:00  p.m.  on  the  day  of  the  meeting  shall  be published  and  delivered  to  Councilmembers  prior  to  the  Council 342
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9 meeting.  Council  questions  and  staff‐prepared  responses  will  be included in supplemental materials provided to Council and the public.

8. Meeting  Procedures

8.1  Meeting Schedule. The City Council conducts its regular meetings on the first and  third Tuesdays of the month, except  when Council is in recess. At the second regular meeting in January, the City Council will approve  the  schedule  of  meetings  for  the  calendar  year,  which  in addition to the regular meeting schedule may in clude  the cancellation of  regular  meetings  and  the  addition  of  special  meetings  and  study sessions.  This  practice  does  not,  however,  preclude  the  Mayor  or  a majority  of  the  members  of  the  City  Council  from calling  additional meetings pursuant to the Brown Act.

8.2  Rules of Order. City Council meetings shall be governed by Rosenbergʹs Rules  of  Order  except  as  otherwise  provided  by  this  Manual.  Unless otherwise  required  by  state  law  or  City  ordinance,  decisions  of  the Council  shall be  made  by  a  majority  of  members  present  and  voting.

The  Mayor  may  impose  additional  reasonable  procedural  rules  not inc
onsistent with Rosenbergʹs Rules of Order and the provisions of this Manual, unless objected to by a majority of Councilmembers present.

8.3 Order  of  Business.  The  order  of  agenda  items  for  regular  Council meetings is as follows:

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Closed Session Report

5. Ceremonial Items

6. Postponements and Orders of the  Day

7. Oral Communications (public comment on non‐agenda  matters)

8. Consent Calendar

9. Public Hearings

10. Action Calendar

11. Items Removed from the Consent Calendar

12. City Manager Report

13. Oral Communications (continued)

14. Informational Items

15. Councilmember Reports

16. Future Agenda Items
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10 17. Adjournment
Oral  communications  shall  be  limited  to  30  minutes.  Additional speakers wishing to comment on non‐agenda items may be given time to speak at the end of the  agenda, after the City Managerʹs report. In the absence of an objection made by a majority of Councilmembers present and voting, the Ma yor  may modify the order of business to facilitate the fair and efficient conduct of Council meetings.

8.4 Consent Calendar.

8.4.1 Adding Item to Consent Calendar. The Mayor, the City Manager, the City Attorney, or the City Clerk may recommend that items appearing  on  the agenda  be  placed  on  the  consent  calendar for action  by  the  City  Council.  All  items  placed  on  the  consent calendar  shall  appear  together  on  the  agenda  with  the recommendation as to the action to be taken by th e City Council with respect to such item. Upon the motion of any member of the City Council, all items placed upon the consent calendar may be acted upon together, and each shall be deemed to have received the action recommended.

8.4.2 Removing Item from Consent Calendar. Items may be removed from the consent calendar only by a member of the City Council.

Any member of the City Council who would like to remove any item from the consent calendar shall notify the City Manager and the  City  Clerk  no  later  than  12:00  p.m.  on  the  day  of  the  City Coun
cil  meeting.  A  request  to  remove  a  consent  calendar  item shall be made in writing and shall state the reason for removing the item from the consent calendar. Items may be removed from the  consent  calendar  after  12:00  p.m.  on  the  day  of  the  City Council  meeting  only  by  a  majori ty  vote  of  the  Council.  Items removed from the consent calendar shall be placed on the agenda for consideration after the action calendar.

8.5  Public  Comment.  An opportunity for public comment shall be provided for the consent calendar, each other agenda item under consideration, and, during  regular  meetings,  on  any  matter  that  is  within  the  subject  matter jurisdiction  of  the  City  Council.  The  Mayor  may  consolidate  public comment for related agenda items, subject to overruling by a ma jority  vote of the Council. Non¬ agenda matters (including Council and staff reports and  informational  items)  may  be  addressed  by  the  public  during  oral 344
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11 communications.  Members  of  the  public  wishing  to  speak  regarding  an item shall submit a request to comment to the Clerk (ʺblue cardʺ) or, where applicable,  raise  their  hand  in  Zoom  within  nine  minutes  of  the  time  the Mayor  opens public comment or prior to the close of public comment on th
e item, whichever is earlier. Each individual speaker will ordinarily have up to three minutes to address the Council. If a speaker representing five or more members of the public in attendance and wishing to comment on the item but electing not to speak, the speaker may have up to 10 minutes to add
ress the Council. Consolidation of time among speakers is not otherwise allowed. If a large number of speakers wish to address Council on an item, the Mayor may reduce the time allotted to each speaker consistent with the Brown Act. Twice the speaking time will be provided to an y  member of the public who uses a translator.

8.6 Communications with Members of the Public. The City Council may ask questions of speakers providing public comment but should avoid an extended discussion with members  of the  public during meetings.

Additionally,  when  a  member  of  the  public  provides  comments regarding a matter that is not on the agenda, Councilmembers may (1) refer the speaker to staff; (2) refer the speak er to appropriate reference material;  (3)  request  that  staff  report  back  at  a  future  meeting;  or  (4) request that staff  place the item on a future agenda.

Councilmembers should  not  otherwise  respond  to  or  comment  on  an item  of business that  is not on the agenda. City  staff should generally avoid  responding  to  comments  or  questions  from  members  of  the public  during  Council  meetings,  although  the  City  Manager  or  City Attorney  may  offer  to  arrange  a  time  to  discuss  the subj ect  matter  of public comments with members of the public subsequent to the Council meeting.

8.7 Conduct of Meetings

8.7.1 Councilmembers. Members of the City Council value and recognize the  importance  of  the  trust  invested  in  them  by  the  public  to accomplish  the business  of  the  City. Councilmembers shall accord courtesy  to each other, to City employees,  and  to  members  of  the public  appearing  before  the City Council.

8.7.2 City  Employees.  City  staff  shall  observe  the  same  rules  of decorum applicable to the City Council. City staff shall act at all times  in  a  businesslike  and  professional  manner  towards 345
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12 Councilmembers and members of the  public.

8.7.3 Members of  the Public. Members of  the  public attending  City Council meetings are encouraged  to treat Councilmembers, City staff, and  other  members  of the  public with the same  courtesy that  Councilmembers and  City  staff  must  accord  to  them.  Any members  of  the  public  who engages in conduct that disrupts a City  Council  meeting  shall  be  re moved   from  the  meeting.

Nothing  in  this  Manual  or  any  rules  of  conduct  that  may  be adopted by the City Council shall be construed to prohibit public criticism of the  policies, procedures, programs, or services of the City, or of the acts or omissions of the City Council, City advisory bodies, or City sta ff.

8.8 Discussion and Deliberation

8.8.1 Ex  Parte  Contacts.  Councilmembers shall  disclose  any  ex  parte communications prior to deliberation on a quasi‐judicial matter.

A quasi‐ judicial matter is typically a hearing in which the City Council  hears  evidence  and  makes  findings  of  fact  to  reach  a conclusion  based  on  the  applicable  law.  An  ex  parte communication  occurs when a Cou ncilmember  hearing a quasi‐ judicial  matter  communicates  directly  or  indirectly  with  any person or party  in connection with a matter before the Council, without notice and  the opportunity for all parties to participate.

8.8.2 Relevance. All discussion must be relevant to the issue before the City  Council.  A  Councilmember  is  given  the  floor  only  for  the purpose  of  discussing  the  pending  matter;  discussion  which departs  from  the  item  agendized  for  discussion  is out  of  order.

Councilmembers  should  avoid  repetition  and  shall  not  discuss matters that  are  not on th e  agenda. Arguments for or against  a measure should be stated as concisely as possible.

8.8.3 Council  Questions  and  Deliberations.  Councilmembers may  obtain the  floor  by  seeking  recognition  from  the  Mayor.  Following presentations  to  Council  on  an  agenda  item,  Councilmembers shall each be given five minutes to ask questions of any presenter.

The  Mayor  may  allow  additional  time  for  questions  where appropriate. Following public comment, the Mayor may request that a motion be made and seconded. Af ter the motion has been stated to the Council and seconded, any member of the  Council 346
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13 has  a  right  to  discuss  the  motion  after  obtaining  the  floor.  A member  who  has  been  recognized  shall  limit  their  time  to  five minutes,  but  may  reserve  any  portion  of  their  time  for  further questions or deliberations, as applicable, by advising the Mayor before yielding the floor. The Mayor may allow additio nal  time for deliberations where appropriate. This rule shall displace any conflicting rule in the Cityʹs adopted rules of procedure.

8.8.4 Opportunity  for Equal Participation. It is the  policy of  the  Council  to encourage  the  full,  fair  participation  of  all  members  of  the Council in discussions and deliberations. The Mayor may impose reasonable limits on the time any Councilmember is permitted to speak  to  advance  this  policy.  In  addition,  all  Councilmembers wishing to be recognized should be given an opportunity to speak before any memb er  is allowed to speak a second time.

8.8.5 Civility. While it is appropriate to vigorously debate a motion, its nature, or its consequences,  Councilmembers shall avoid attacks on  the  motives,  character,  or  personality  of  other Councilmembers,  City  staff,  and  members  of  the  public.  The Mayor shall rule out of order any Councilmember  who engages in such attacks.

8.8.6 Role  of  the  Mayor.  The  Mayor  has  the  responsibility  for controlling and expediting the discussion of an  agenda item. It is the  duty  of  the  Mayor  to  keep  the  subject  clearly  before  the Councilmembers, to rule out irrelevant discussion, and to ensure civil discussion among Councilmembers.

8.9 Meeting  Length. Meetings  of  the  City  Council shall  adjourn  by 11:00 p.m. unless the time of adjournment is extended by a vote of a majority of the  City Council. Discussion of an  agenda item shall not begin after 10:30  p.m.  Any  motion  to extend  the  meeting  beyond  11:00  p.m. shall include a list of s pecific  agenda items to be discussed or approved and shall  specify  the  order  these  items  shall  be  considered.  If  a  meeting continues past 11:00 p.m., it shall end at 11:30 p.m. All meetings shall be adjourned at 11:30 p.m. unless by a vote of a majority of the City Co uncil suspends this rule and Council votes affirmatively to extend the meeting past  11:30  p.m.  Following  the  adjournment  of  the  meeting,  any remaining items on  the agenda  shall be  continued  to  the  next  regular meeting of the  City Council.
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14 8.10  Public Hearing Procedures. The order of  proceeding  where  there is a public hearing item (non‐appeal items) before the City Council shall be as follows:

1. Open Public Hearing

2. Staff  Report  (preferably 10 minutes)

3. Applicantʹs presentation (where applicable) (preferably:‐:::; 8 minutes)

4. Questions from the Council

5. Public comment

6. Applicantʹs  response  to  public  comment  (where  applicable) (preferably 2 minutes)

7. Close Public Hearing

8. City Council discussion and vote
Where  the public hearing  involves  an  appeal  of  a  decision  to the City Council, the order of proceeding shall be as follows:

1. Open Public Hearing

2. Staff Report (preferably 10 minutes)

3. Appellantʹs statement (preferably 8 minutes)

4. Applicantʹs statement (where applicable) (preferably 8 minutes)

5. Questions from the Council

6. Public comment

7. Applicantʹs  response  to  public  comment  (where  applicable) (preferably 2 minutes)

8. Appellantʹs response to public comment (preferably 2 minutes)

9. Close Public Hearing

10. City Council discussion and vote

8.11  City Council Recess Period. The City Council recess period shall begin the first Tuesday in August at 12:00 a.m. and end the Tuesday following Labor Day at 12:00 a.m. During any recess period, the City Manager is authorized  to  take  such  ministerial  actions  for  matters  of  operational urgency,  including  such  emergency  actions  as  are  necessary  for  th e immediate preservation of the public peace, health, or safety, as would normally  be  taken  by  the  City  Council  during  the  period  of  recess, except for those duties specifically reserved to the Council by law. This authority  extends  throughout  the  period  of  recess  established  by  the City  Council  and  includes  the  authority  to  exec ute  agreements  and make expenditures necessary for the exigent operational matters. The City Manager shall make a full and complete report to the City Council at its first regularly scheduled meeting following the period of recess of 348
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15 actions taken by the City Manager pursuant to this section, at which time the City Council  may make such findings as may be required  to ratify the actions of the  City  Manager.  Nothing in this Section prevents the City Council from calling a special meeting during the recess period.

9. Closed Sessions
A  closed  session  may  be  held  at  any  regular  or  special  meeting  for  any purpose  authorized  by  the  Brown  Act.  The  City  Attorney  will  schedule closed  session  meetings  in  consultation  with  the  Mayor  and  the  City Manager. Public comment shall be received in open session prior to a closed session. To en sure  strict compliance  with the Brown Act, the City Attorney or  the  City  Attorneyʹs  designee  shall  report  out  in  public  session  any reportable  action  taken  during  closed  session  and  any  other  information from closed session authorized to be disclosed based on a majority  vote of the City Council.

10. Enforcement  of Rules; Suspension of Rules
The City Council may enforce repeated or serious violations of the  rules set forth in this Manual through a censure action placed on a Council agenda.

Nothing in this Manual shall  be cited to invalidate a properly noticed and acted upon action of the City Council. Any rule set forth in this Ma nual  may be suspended by a three votes of the  Council.

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EXHIBIT A
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1 EXHIBIT A
City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 1

PROGRAM PURPOSEAND DEFINITIONS FOR ELIGIBILITY
It is City of Cupertino policy that those certain persons holding positions hereinafter defined and designated as elected official positions shall be eligible for participation under the Elected Officials Compensation Program ashereby adopted by action of the City Council and assamemay be amended or asotherwise modified from time to time.

Eligibility for inclusion with this Compensation program is limited to personsholding positions as elected officials. These are designated by the voters and may be modified as circumstanceswarrant.

The position in the following classification has beendesignated aselectedofficial.

ELECTED OFFICIAL CLASSIFICATIONS:

Classification Title City
Council Member
Adopted by Action of the City Council,
July 2013
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2 City of Cupertino

ELECTED OFFICIALS COMPENSATION PROGRAM
Policy No. 2

SALARY SCHEDULE
As rates of pay are set forth under the Cupertino Municipal Code 2.16.020, and hereby adopted by action of the City Council, so are thoseratesof pay included herein as a part of this Compensation program. The inclusion herein of said rates and schedules doesnot affect any effective datesor otherwise reflect on the approval processesrequired but is shown asan integral part of this Program for completenessof record.

Adopted by Action of the City Council
July, 2013, October 2016
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3 City of Cupertino

ELECTED OFFICIALS COMPENSATION PROGRAM
Policy No. 3

TRAINING AND CONFERENCES
I. POLICY
It is City of Cupertino policy that members of the City Council and the Council’s commissions and committees, shall be reimbursed or receive a direct advance according to the schedules, terms and conditions as set forth herein for the expensesauthorized below. This policy is established in accordance with California Government Code Sections53232.2 and 53232.3.

III. AUTHORIZED EXPENSES
The City Council and their commission and committee members can receive reimbursements or advances toward actual and necessary expenses incurred by participating in the following activities or events:

1. Communicating with representatives of regional, state and national government on City adopted policy positions;

2. Attending seminars, conferences, and training to improve skill and information levels;

3. Participating in regional, state and national organizations whose activities affect the City’s interests (such asthe League of California Cities);

4. Attending International Conferences, budget limited to $ 2,500 per fiscal year, provided there is a benefit to the City;

5. Attending City events;

1. Attending functions of other local civic or community organizations where there is a clear nexus between the event and the member’s attendance as an official representative of the City. Purely social events, service club dues and meals, and political or charitable contributions or events would be excluded. For purposes of this section, reimbursable fundraisers and events include, but are not limited to, Cupertino Union SchoolDistrict, Fremont Union High SchoolDistrict, Foothill De Anza Community College District, Silicon Valley Leadership Group, Cupertino American Cancer Society ( ACS) Relay for Life and Cupertino Chamber of Commerceactivities.
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4 The City will not reimburse or advance payment toward expensesincluding, but not limited to:

1. The personal portion of any trip;

2. Family expenses, including those of a partner when accompanying Council or commission member on City related business, as well as child or pet related expenses.

3. Entertainment expenses, including theatre, shows, movies, sporting events, golf, spa treatments, etc.

4. Meals and entertainment paid on behalf of third parties outside of the City;

5. Gifts of any kind for any purpose;

6. Alcoholic beverages;

7. Non mileage personal automobile expensesincluding repairs, insurance, gasoline, traffic citations; and

8. Personallossesincurred while on City business.

IV. BUDGETARY LIMITATIONS
Reimbursement or advancement of expensesshall not exceedbudgetary limitations.

Changesin appropriations will be done through the budget process.

V. REIMBURSEMENT AND ADVANCE SCHEDULE
A. Intent
This schedule is written with the intent that the City Councilmember, commissioner, or committee member will make every effort to find the lowest possible cost to the City for traveling on City business. For example, if paying for parking at the airport is less expensive than paying for a taxi or airport shuttle, then officials should drive their car and park at the airport; or if renting a car is lower than taking taxis at the out of town location, then a car should be rented. Air reservations should be booked in advance to obtain discounted fares. The following procedures apply whether the expenseis being paid through a reimbursement or a direct advance.
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5 B. Local Area
The local area is defined to be within SantaClara and SanMateo Counties and within a 40 mile distance from Cupertino when traveling to Alameda County.

C. Registration
The City will pay the registration fee for authorized attendance at a convention, conference, seminar or meeting.

D. Transportation
The City will pay transportation costs on the basis of the lowest cost intent stated in paragraph A. Eligible transportation costs include airfare ( with coach fare being the maximum), van or taxi service to and from the attendee’s home and airport, destination or airport parking charges, taxi and shuttle services at the out of town location, trains, tolls, or rental cars. Useof a personal automobile for City businessshall be reimbursed or advanced at the rate per mile in effect for such use, except in no caseshall it exceedair coachfare if the vehicle is being used for getting to the destination. Government or group rates offered by a provider of transportation must be used when available.

E. Lodging
Hotel or lodging expensesof the City official resulting from the authorized event or activity defined in this policy will be reimbursed or advanced if the lodging and event occur outside the local area. Not covered will be lodging expensesrelated to person(s) who are accompanying the City member, but who themselves are not on City business.

In this instance, for example, the difference between single and multiple occupancy rates for a room will not bereimbursed.

Where the lodging is in connection with a conference or other organized educational activity, City paid lodging costsshall not exceedthe maximum group rate published by the conferenceor activity sponsor, providing that lodging at the group rate is available at the time of booking. If the group rate at the conference hotel is not available, then the non conference lodging policy described in the next paragraph should be followed to find another comparable hotel.

Where lodging is necessaryfor an activity that is not related to a conference or other organized educational activity, reimbursement or advancesshall be limited to the actual cost of the room at a group or government rate. In the event that a group or government 355
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6 rate is not available, lodging ratesthat do not exceedthe median price for lodging for that area and time period listed on travel websites like www. hotels.com, www. expedia.com or an equivalent service shall be eligible for reimbursement or advancement.

F. Meals

1. No Conference
The actual cost of a meal can be claimed, within a standard of reasonableness, but receipts must be kept and submitted for the expenseincurred.

2. As Part of a Conference
When City officials are attending a conference or other organized educational activity, they shall be reimbursed or advanced for mealsnot provided by the activity, on an actual cost basis. The actual cost rate shall follow the rules described in the meals with no conferenceparagraph.

G. Other Expenses
Payments toward or reimbursement of other expensesrelated to authorized activities or events shall be limited to the actual costs consistent with the application of reasonable standards. Receiptsmust be kept and submitted for all expenses.

VI. DIRECT CASH ADVANCE POLICY
From time to time, it may be necessaryfor a City official to request a direct cash advance to cover anticipated expenseswhile traveling or doing businesson the City’s behalf. Such request for an advanceshould be submitted to the City Manager or Department Head no lessthan sevendays prior to the need for the advance with the following information: 1) Purpose of the expenditure; 2) The anticipated amount of the expenditure ( for example, hotel rates, meal costs, and transportation expenses); and 3) The datesof the expenditure.

An accounting of expensesand return of any unused advance must be reported to the City within 30 calendar days of the official’s return on the expensereport described in SectionVII.
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7 VII. EXPENSEREPORTREQUIREMENTS
All expensereimbursement requests or final accounting of advances received must be approved by the City Manager or Department Head, on forms determined by the Finance Department, within 30calendar days of an expenseincurred, accompanied by a business purpose for all expenditures and a receipt for eachitem other than mileage. The report will be a public record subject to disclosure under the Public RecordsAct.

VIII. REPORTSTO CITY COUNCIL OR COMMISSIONS
At the next regular City Council or commission meeting, each councilmember or commissioner shall briefly report on publicly noticed meetings attended at City expense.

If multiple members attended the meeting, a joint report may bemade.

IX. POLICY VIOLATIONS
Violations of this policy including falsifying expensereports may result in any or all of the following: ( 1) lossof reimbursement privileges, (2) demand for restitution to the City, 3) civil penalties of up to $1,000per day and three times the value of the resourcesused, and 4) prosecution for misuse of public resources.

Revised 7/83, 7/85, 7/87, 7/88, 7/91, 7/92, 12/ 07, 7/10 357
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8 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 4

MILEAGE REIMBURSEMENTS
It is City of Cupertino policy that eligible persons under this Compensation Program shall be compensatedfairly for the use of personal automotive vehicles on City business. Thosepersonswho occasionally are required to usetheir personal automobiles for City businessshall bereimbursed for suchuseat the establishedIRSrates. Submission of reimbursement requestsmust be approved by the City Manager.

Adopted by Action of the City Council
July, 2013
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9 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 5

ASSOCIATION MEMBERSHIPSAND

PROFESSIONALPUBLICATIONS
It is City of Cupertino policy that eligible persons under this Compensation Program shall be entitled to City sponsored associationmemberships aswell asreceiving subscriptions to professional and technical publications. Such sponsorship, however, shall be conditioned upon the several factors asset forth below.

Eachassociation for which membership is claimed must be directly related to the field of endeavor of the person to be benefited. Each claim for City sponsored membership shall be submitted with their concurrenceto the City Manager for approval.

Subscriptions to or purchase of professional and technical publications may be provided at City expense when such have been authorized by the City Manager providing the subject matter and material generally contained therein are related to municipal governmental operations.

Adopted by Action of the City Council
July, 2013
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10 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION

PROGRAM
Policy No. 7

HEALTH BENEFITSPLAN CITY

CONTRIBUTION
It is the policy of the City of Cupertino to provide group hospital and medical insurance under which the elected official positions and their dependents may be covered. The purpose of this program is to promote and preserve the health of employees and their families through comprehensive health plans available only through employer sponsorship.

Although the premium cost for the insurance provided remains the ultimate responsibility of the employee in thesepositions, the City shall contribute the amounts listed below towards the premium or pay the full cost of the premium if lessthan the stated amounts. If the premium amounts for any employee covered by this policy are less than the amounts listed below per month, the difference between the premium amount and the stated amounts will be retained by the City.

Effective
January1, 2020
City Max Health
Contribution
City Max *Dental
Contribution
City TotalMax
Contribution
Employee 848.87 126.78 975.65
Employee +1 1,443.09 126.78 1,569.87
Employee +2 1,876.01 126.78 2,002.79
January1, 2021 City Max Health
Contribution
City Max *Dental
Contribution
City TotalMax
Contribution
Employee 891.32 126.78 1,018.10
Employee +1 1,515.24 126.78 1,642.02
Employee +2 1,969.81 126.78 2,096.59
January1, 2022 City Max Health
Contribution
City Max *Dental
Contribution
City TotalMax
Contribution
Employee 935.88 126.78 1,062.66
Employee +1 1,591.01 126.78 1,717.79
Employee +2 2,068.31 126.78 2,195.09
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11 Dental Coverage: Effective the first month after Council adoption of MOU, dental coverageis capped at $2,500.00per dependent per annual plan year for the term of this contract.

Adopted by Action of the City Council
July, 2013, October 2016, July 2019,
December2019, January, 2023
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12 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 9

LIFE INSURANCE
It is the policy of the City of Cupertino to provide life insurance benefits to the electedofficials to a maximum of $16,000.

The elected officials may enroll in the life insurance program offered if eligible under the contract provisions of the policy and the personnel rules of the City. The full cost of premiums for theseprograms shall be paid by the City for such individuals.

Adopted by Action of the City Council
July, 2013
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13 City of Cupertino

ELECTED OFFICIALS COMPENSATION PROGRAM
Policy No. 10

DEFERREDCOMPENSATION
It is the policy of the City of Cupertino to provide equitable current compensation and reasonableretirement security for the elected officials for servicesperformed for the City. The City participates in the California Public Employees’ Retirement System (PERS) and deferred compensation plans have beenestablished. Both the electedofficial and City may make contributions from current earnings to theseplans. The purpose of this policy is to promote meansby which compensation may be provided in such manner and form to best meet the requirements of the City and the needsof the electedofficials. .

The City shall maintain and administer means by which the elected officials in thesepositions may defer portions of their current earnings for future utilization. Usage of such plans shall be subject to such agreements, rules and procedures as are necessary to properly administer eachplan. Individual contributions to such plans may be made in such amounts as felt proper and necessaryto the elected official. The City contributions shall be asdetermined by the City Council.

Adopted by Action of the City Council
July, 2013
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14 City of Cupertino

ELECTED OFFICIALS COMPENSATION PROGRAM
Policy No. 11
PUBLIC EMPLOYEES’ RETIREMENT SYSTEMCONTRIBUTION
A. Council Members occupying office on or before December29, 2012Only:

For Council Members occupying office on or before December29, 2012, the City has contracted with CalPERSfor a 2.7% @55retirement formula.

Effective in the first full pay period in July 2017, eachemployee shall pay the full 8.0% of applicable salary of the employee’s contribution towards CalPERS.

B. Council Members occupying office on December 30, 2012or December 31, 2012or a current CalPERS employee who qualifies as a classic member under CalPERS Regulations Only.

For Council Members hired on December30, 2012or December31, 2012or a current CalPERSemployee who qualifies asa classicmember under CalPERSRegulations only the City has contracted with CalPERSfor a 2.0% @60 retirement formula, three year averagecompensation
Effective January 1, 2017, the City shall not pay the employee’s contribution rate to the California Public Employees Retirement System (CalPERS) and eachemployee shall pay the full 7% of applicable salary of the employee’s contribution towards CalPERS.

C. For Council members occupying office on of after January 1, 2013, or former CalPERSemployees that do not qualify as Classic employees hired by the City of Cupertino on or after January 1, 2013
For Council Members occupying office on or after January 1, 2013CalPERShas by statute implemented a 2% @62formula, three year averageand employees in this category shall pay 50% of the normal cost rate asdetermined by CalPERS.

Adopted by Action of the City Council
July, 2013, October 2016, July 2019
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15 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 12

DENTAL INSURANCE CITY CONTRIBUTION
It is the policy of the City of Cupertino to provide dental insurance under which the electedofficial positions and their dependents may be covered.

The premium costfor the insurance provided by the City shall not exceed $126.78* per month per individual. Enrollment in the plan or plans made available pursuant to this policy shall be in accordancewith Personnel Rules of the City and the provisions of the contract for such insurance between the City and carrier or carriers.

Dental Coverage: Effective the first month after Council adoption of agreement, dental coverageis capped at $2,500.00 per dependent per annual plan year for the term of this contract.

Adopted by Action of City Council
July, 2013, October 2016, July 2019
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16 City of Cupertino

ELECTED OFFICIALS COMPENSATION PROGRAM
Policy No. 14

EMPLOYEE ASSISTANCE PROGRAM
It is the policy of the City of Cupertino to provide an Employee Assistance Program for the benefit of the electedofficials and their eligible dependents. The purpose of this program is to provide professional assistanceand counseling concerning financial, legal, pre retirement, and other matters of a personal nature.

Adopted by Action of the City Council
July, 2013
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17 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 17
VISION INSURANCE – CITY CONTRIBUTION
It is the policy of the City of Cupertino to provide vision insurance under which employees and their dependents may be covered.

The premium cost for the insurance provided by the City shall not exceed $14.94 per month per employee. Enrollment in the plan or plans made available pursuant to this policy shall be in accordancewith the provisions of the contract between the City and carrier or carriers providing vision insurance coverage, Adopted by Action of the City Council
July, 2013
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18 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 18

TECHNOLOGY POLICY
Purpose
This policy establishesguidelines and standards regarding the provision of technology hardware and software for Councilmembers.

Scopeand Applicability
This policy applies to all City Councilmembers for the provision and maintenance of City issued technology hardware and software This technology is in addition to City technology equipment and software residing within the Mayor' s and Council' s office at City Hall.

Technology Provision
To facilitate communications with citizens, staff and other Councilmembers, each Councilmember may elect to be issued the following technology hardware at the beginning of eachterm.
1 Laptop
1 Docking Station
1 Monitor
1 Webcam
1 Keyboard & Mouse
1 Phone with Voice/Data Plan
Each Councilmember’s issued laptop will have the following additional software applications:

Office productivity platform, e.g., Microsoft O365
Cybersecurity Tools, e.g.., end point protection and multifactor authentication Video Conferencing, e.g., Zoom
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19 Each Councilmember’s issued phone will have the following additional software applications
Office productivity platform
Cybersecurity Tools
Video Conferencing
Issued technology hardware and software will meet current City hardware and software standards to ensure proper security, maintenance, and support.

Councilmembers who wish to not use City issued equipment must provide written acknowledgement that the technology they will usehascurrent antivirus software and all software applications are up to date from a cyber security standpoint.

Councilmembers use the issued equipment for the performance of official City business. Data contained within the equipment is public property and considered a public record, therefore subjectto all Public RecordsAct and Brown Act policies.

Councilmembers, upon completion of their term, will return all issued equipment to the Innovation & Technology Department. City equipment and/or software is not available for purchase.

City Support
Innovation & Technology staff are solely responsible to provide technical support and maintenance for issued equipment and may be reachedat helpdesk@cupertino. org or 408) 777 3381. If required, Councilmembers shall bring their equipment to City Hall for repair and/or service.

Adopted by Action of the City Council
July, 2019, January, 2023
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20 City of Cupertino
City Council
and
Planning Commission
Compensation
Effective January 1, 2017
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21 CITY OF CUPERTINO CITY COUNCIL

AND PLANNING COMMISSION
EFFECTIVEJanuary 1, 2017
The salaries, wages or rates of pay for members of the City Council and Planning Commission are set forth below. Only the City Council can modify theserates.

Members of the City Council $ 737.54/month
Members of the Planning Commission* $ 50.00/meeting (maximum $ 200monthly) Effective first full pay period in July 2017
Members of the City Council $ 743.07/month
Members of the Planning Commission* $ 50.00/meeting (maximum $ 200monthly) Benefits asset forth in this document do not apply to members of the Planning Commission.
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Council
Technology
Policy
Citywide Policy Manual
Policy #
Attachments:

N/ A
Effective Date:

December 12, 2022
Responsible Department:

Innovation & Technology
Related Policies & Notes:

This policy supersedes previous Council Technology Polices from 2005, 2012, and 2018 Purpose
This policy establishes guidelines and standards regarding the provision of technology hardware and software for Councilmembers.

Scope and Applicability
This policy applies to all City Councilmembers for the provision and maintenance of City issued technology hardware and software This technology is in addition to City technology equipment and software residing within the Mayor' s and Council' s office at City Hall.

Technology Provision
To facilitate communications with citizens, staff and other Councilmembers, each Councilmember may elect to be issued the following technology hardware at the beginning of each term.
1 Laptop
1 Docking Station
1 Monitor
1 Webcam
1 Keyboard & Mouse
1 Phone with Voice/ Data Plan
Each Councilmember’ s issued laptop will have the following additional software applications:

Office productivity platform, e. g., Microsoft O365
Cybersecurity Tools, e. g.., end point protection and multifactor authentication Video Conferencing, e. g., Zoom

EXHIBIT B
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Each Councilmember’ s issued phone will have the following additional software applications
Office productivity platform
Cybersecurity Tools
Video Conferencing
Issued technology hardware and software will meet current City hardware and software standards to ensure proper security, maintenance, and support.

Councilmembers who wish to not use City issued equipment must provide written acknowledgement that the technology they will use has current antivirus software and all software applications are up to date from a cyber security standpoint.

Councilmembers use the issued equipment for the performance of official City business.

Data contained within the equipment is public property and considered a public record, therefore subject to all Public Records Act and Brown Act policies.

Councilmembers, upon completion of their term, will return all issued equipment to the Innovation & Technology Department. City equipment and/ or software is not available for purchase.

City Support
Innovation & Technology staff are solely responsible to provide technical support and maintenance for issued equipment and may be reached at helpdesk@cupertino. org or ( 408) 777- 3381. If required, Councilmembers shall bring their equipment to City Hall for repair and/ or service.

Submitted By: Approved By:

Printed Name: Bill Mitchell Printed Name: Pamela Wu Title: CTO Title: City Manager
Signature: Signature:

Date: December 11, 2022 Date:
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Vote
AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:
ls/Kimberly Smith
City Clerk
Membersof theCity Council
Wang, Kwok, Lowenthal, Mahoney, Sandoval
None
None
None
APPROVED:
ls/Kris Wang
Mayor, City of Cupertino

EXHIBIT C
RESOLUTION NO. 07-103

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO

PROVIDING FOR A DISCRETIONARY FUND TO BE ADMINISTERED BY THE CITY MANAGER TO PROVIDE A ll? UNDINGSOURCE FOR PROJECTS

THAT THE MAYOR MAY WISH TO PROPOSEFROM TIME TO TIME
DURING THE MAYOR' S TERM OF.OFFICE
WHEREAS, The City Council wishes to provide a small sourceof funds for projectsthatmay be proposedat the discretionof theMayor during the Mayor's termof office; and,
WHEREAS, TheCity Councilwishesto establisha Mayor's initiative budgetthat will be included as part of the City Manager's Office budgetin the City Manager's discretionaryaccount; and,
WHEREAS, TheCity Councilwishesto determine, aspartof thebudgetprocess, theamountof fundingfor thedurationof theMayoralterm;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cupertinothat Mayor's initiative budgetis establishedin an amountto bedeterminedby the City Councilaspartof the City Manager's discretionaryfund to beusedfor projects thattheMayordeemsappropriateduringtheMayor's termof office; and, BE IT FURTHER RESOLVED that the decisionto spendmoneyon a Mayor's project will be jointly determinedby the Mayor and the City Manager, exceptthat the City Managermay, at his or hersolediscretionescalatethespendingdecisionto theCity Councilif heor shedeterminesthatto benecessaryor appropriate; and, BE IT FURTHERRESOLVED that the City Council will be advisedby an item on the CouncilAgendaprior to thedateof the Mayor's Stateof the City Address, of any new projector initiative thatthe Mayor maywish to proposeduringtheStateof theCity Address.

PASSEDAND ADOPTEDat a regularmeetingof theCity Councilof theCity of Cupertinothis 5thdayof June2007, by thefollowing vote:
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1 City of Cupertino
City Council Procedures
Manual

Attachments:

Ex. A – Elected Officials’
Compensation Program
Ex. B – Council Technology Policy
Ex. C – Resolution No. 07-103
Ex. D – Municipal Code Chapter 2.17
Effective Date:

March 20, 2024
Responsible Departments:

City Manager’s Office
Related Policies & Notes:

See Exhibits A–D.

1. Introduction

1.1  Purpose. The purpose of this Manual is to promote communication, understanding, fairness, and  trust among the members of the  City Council, City staff, and members of the  public concerning their roles, responsibilities, and expectations for management of the  business of the  City of Cupertino.

1.2  Values. Courtesy and respect for individual points of view should be practiced  at  all  times.  All  Councilmembers  shall  respect  each  otherʹs right  to  disagree.  All  Councilmembers  shall  act  with  decorum  and courtesy.

1.3  Brown  Act.  All  actions  of  the  City  Council  and  City  commissions, committees, and subcommittees shall comply with the Ralph M. Brown Act.

2. Selection of the Mayor and Vice Mayor

2.1  Selection of Mayor and Vice Mayor. The Mayor and Vice Mayor shall be selected annually at a special meeting on the second Thursday of December.  The  Mayor  and  Vice  Mayor  shall  not  serve  consecutive terms;  provided,  however,  this  provision shall not  prevent  the Vice Mayor from succeeding to the office of Mayor.

2.2  Removal of Mayor and Vice Mayor. The Mayor or Vice Mayor may be removed  from  office,  for  cause,  by  a  4/5ths  affirmative  vote  of  the members. Removal for cause shall mean removal of a Councilmember because  of  such  memberʹs  (a)  willful  and  continued  failure 377
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2 substantially  to perform  their duties, (b) conviction for, or guilty plea to, a felony, or a crime involving moral  turpitude, (c)  abuse  of  illegal drugs  or  other  controlled  substances  or  habitual  intoxication,  or  (d) other  illegal  activities.  The  removal  should  proceed  with  a  formal warning,  which states  with  proven  evidence  of  the  memberʹs  failure to perform their du
ties and proposed corrective measures. The Mayor
or Vice Mayor must be advised of the  proposed cause for removal at least 72 hours before any action is taken. If the  Mayor is removed from office, the Vice Mayor shall become Mayor. If either officer is re moved from office, the Vice Mayor

3. Councilmember  Committees and Subcommittees

3.1  Appointment. The Mayor shall appoint Councilmembers to standing and  ad  hoc  committees  and  subcommittees  established  by  the  City Council,  subject  to  ratification  by  the  Council  at  its  next  regular meeting.  It  will  be  the  responsibility  of  the  committees  and subcommittees  to  inform  and  submit  recommendations  to  the Council.

3.2  Instructions and Expectations. The Council shall make certain that all Council  committees  and  subcommittees  are  properly  instructed  in their  assigned scope of work and responsibilities. The  committeeʹs or subcommitteeʹs jurisdiction shall be defined in writing and  approved by  a  majority  of  the  City  Council.  All  Council  committees  and subcommittees having a continuing or in definite  jurisdiction shall be subject to the Brown Act.

3.3  Reporting.  Council  committee  and  subcommittee  members  are  to keep  the  Council  informed  of  the  work  and  progress  of  their committee or subcommittee. These reports or minutes shall be made in writing whenever a recommendation is made to the Council. 4 Other City Commissions and Committees

4.1  Responsibility.  The  Council  will  make  appointments  to  Cityʹs commissions and committees. Qualifications to serve on commissions and  committees  shall  be  set  forth  in  the  Municipal  Code  or  by  a resolution or motion of the  Council that is not inconsistent with the Municipal  Code.  Appointment  of  Councilmembers  to  City committees shall be governed by the proc edures in Section 3. 378
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3 4.2  Attendance  at  Council  Meetings.  At  least  one  commission  member, preferably the Chair or Vice Chair, must attend City Council meetings when the commission has an item of interest on the Council agenda, so as to be available to answer Council questions. Staff shall  provide the commission  with  advance  notice  for  the  commission  to  select  a member  to  attend  the  City  Council  meeting.The  Chair  or  another commission member appointed by the Chair shall attend City Council meetings  whenever  the  commission  makes  a  recommendation  to Council  regarding  an  item  of  business  on  the  Council  agenda.  The commission  liaison  shall  promptly  notify  the  Chair  after  an  item requiring  a  commissioner’s  appearance  is  placed  on  a  future  City Council agenda.

4.3  Performance  Expectations.  The  Council  shall  make  certain  that  all commissions  and  committees  are  properly  instructed  on  their responsibilities  and  performance  expectations.  This  will  include  the issuance  of  a  Council‐  approved  Commission  and  Committee Handbook  and  a  mandatory  annual  training  session  for  all Commission and Committee members.

4.4  Appointment.  Commission  and  Committee  applicants  will  be interviewed by the Council before being voted on by the Council in a noticed  public  meeting.  Applicants  are  considered  by  motion  and appointed  by  a  majority  vote  of  Council.  Two  members  of  an immediate family or persons residing in the same household shall not be  allowed  to  serve  simultaneously  on  th e  same  commission  or committee.  Immediate  family  members  residing  in  the  same household  as  a  Councilmember  are  not  eligible  for  appointment  to any  commission  or  committee.  Former  Councilmembers  are  not eligible for appointment  to any commission or committee within four years of having served on the City Council.

4.5  Removal.  The  City  Clerk  shall  remove  commission  members  for failure  to  comply  with  attendance  policies  adopted  in  the Commissionerʹs Handbook. Council retains full discretion to review commission  and  committee  member  performance  and  may  take disciplinary  action  as  needed,  including  removal  from  the commission or committee.

4.6  Undue  Influence  on  Commissioners.  Councilmembers  should  not attempt to influence or publicly criticize commission recommendations or to influence or lobby individual  commission  members  on any item 379
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4 under  their consideration. It is important for commissions  to be able to make  objective  recommendations  to  the  City  Council  on  items  before them. Councilmembers  that attempt to influence commission positions on  an  item  may  prejudice  or  hinder  their  role  in  reviewing  the commissionʹs  recommendation  as  a  member  of  the  City  Council.

Individua
l  Councilmembers shall have  the right to attend  meetings of Cupertino commissions  and other Cupertino governmental bodies but shall refrain from speaking or becoming involved in deliberations.

5. Administrative  Matters

5.1 Attendance.  City  Councilmembers  acknowledge  that  attendance  at lawful  meetings  of  the  City  Council  is  part  of  their  official  duty.

Councilmembers  shall  make  a  good  faith  effort  to  attend  all  such meetings. Council members shall notify the Mayor or the City Clerk if they will be absent from a meeting.

Council  attendance  will  be  noted  in  the  agenda  of  the  next  regular meeting  and  thereafter  for  that  calendar  year,  if  five  or  more  regular meetings are missed.

5.2  Correspondence.  Proposed  correspondence  from  the  Mayor  or  other Councilmembers  on  City  stationery  should  generally  be  reviewed  by the  Council  in  draft  form  prior  to  release.  On  occasion,  there  are urgent  requests from the League of  California  Cities for correspondence concerning  legislation  directly  affecting  municipalities.  If  the  Mayor and  the  City  Manager  agree  that  the  Le agueʹs  position  corresponds with  that  of  the  Council,  the  Mayor  may  send  a  letter  without  first obtaining  Council  approval.  City  letterhead  will  be made available for routine  correspondence  (e.g.,  thank  you  notes).  Official  correspondence (including  email)  from  Councilmembers  should  be  respectful  and professional.

5.3  Regional  Bodies.  The  Mayor  shall  appoint  Councilmembers  to represent  the  City  of  Cupertino  on  regional  bodies  subject  to ratification  by  the  Council  at  its  next  regular  meeting.  The  Mayor should endeavor to provide all Councilmembers a fair opportunity  to represent  the  City.  The  positions  taken  by  the  appointed representatives should be in alignment with th e  positions  that Council has  taken  on  issues  that  directly  impact  the  City  of  Cupertino.  If  an issue  arises  that  is specific  to  Cupertino  and  Council  has  not  taken  a position,  the  issue  should  be  discussed  by  Council  prior  to  taking  a 380
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5 formal  position  at  a  regional  board  meeting  to  assure  that  it  is  in alignment  with  Councilʹs  position.  Council  representatives  to  such various  boards  shall  keep  the  Council  informed  of  ongoing  business through  brief  oral  or  written  reports  to  the  Council.  Councilmembers shall  make  a  good  faith  effort  to  attend  all  regional  meet ings  that require  a  quorum  of  the  appointed  members  to  convene  a  meeting.

Attendance should not be less than 75% of all scheduled meetings. If a Councilmember  is  unable  to  attend,  they should  notify  their  alternate as far in advance of the  meeting as possible so as to allow the alterna te to attend.

5.4  Responses to Public. It will be the responsibility of the  City Manager to  ensure  a  response  is  provided  to  public  correspondence  for informational requests addressed  to the Council. Staff shall respond to all  requests  for  services  as  appropriate,  and  the  City  Manager  shall keep Council informed of the  City response.

5.5 Reimbursement.  City  Councilmembers  may  be  reimbursed  for expenses for  travel  to and  lodging  at  conferences  or  meetings  related to  their  role  as  a  Councilmember  as  stated  in  the  Elected  Officialsʹ Compensation  Program,  as  may  be  amended  from  time  to  time (Exhibit A). Any additional expenses that fall outside the scope of this policy  may  be  reimbursed  only  if  approved  by  the  City  Council,  at a public  meeting  before  the  expenses  are  incurred.  Any  request  for reimbursement of expenses shall be accompanied by an expense form and receipts to document the expenditure. These documents are public records  subject  to disclosure  under  the California  Public Re cords   Act.

Councilmembers  shall be eligible to receive City‐issued  hardware and software  for  the  conduct  of  official  business  pursuant  to  the  Council Technology Policy (Exhibit B).

5.6  Council  Training.  Any  member  of  the  City  Council  and  City commissions or advisory committees formed by the City Council shall receive  ethics  and  anti‐  harassment  training  required  by  state  law.

New  members  must  receive  the  training  within  their  first  year  of service  and  shall  comply  with  ongoing  training  requirements imposed by state law. Members sh all attend training sessions that are offered  locally  in  the  immediate  vicinity  of  Santa  Clara  County,  by completing  online  a  state‐approved  public  service  ethics  education program,  or  through  a  state‐approved  training  which  may  be provided  at  a  conference  attended  by  the  member.  The  City  Clerk 381
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6 shall keep ethics training records for five years.

5.7  Mayorʹs Initiative Budget. The Mayor may use the Mayorʹs initiative budget  established  as  part  of  the  City  Managerʹs  discretionary  fund for  projects  that  the  Mayor  deems  appropriate  during  the  Mayorʹs term  of  office,  subject  to  the  requirements  of  Resolution  No.  07‐103 (Exhibit C). The amount of the Mayorʹs initiative budget is determined by the City Council.

6. Relationship  with City Staff

6.1  Incorporation  of  Municipal  Code  by  Reference.  Cupertino Municipal Code  Chapter  2.17 (Exhibit  D) governs  the City Councilʹs relationship with the City Manager and  their staff under the Council‐ Manager  form  of  government.  To  the  extent  that  the  provisions  of Chapter  2.17  are  not  set  below,  they  are  incorporated  by  reference into this Manual.

6.2  Council/Manager  Form  of  Government.  Under  the  Council/Manager form of government,  the  City  Council  sets policy  direction  as  the  direct representatives of  the  community  with  the  City  Manager  providing  the professional  expertise  to  manage  the  organization  and  carry  out  the Councilʹs  direction.  The  City  Manager  is  responsible  for  carrying  out the  Councilʹs  policy  direction  th rough   the  day‐to‐day  management  of City  functions,  including  the  oversight  of  City operating departments.

Neither  individual  Councilmembers  nor  the  Council  as  a  whole  shall interfere  with  the  City  Managerʹs  performance  of  the  administrative duties  conferred  upon  them  in  Cupertino  Municipal  Code  section

2.28.040.

6.3  Council‐Manager  Relations.  The  City  Council  and  its  members shall deal with the administrative services of the  City only through the  City  Manager,  except  for  the  purpose  of  inquiry,  and  neither the  City  Council  nor  any  Councilmember  shall  give orders  to any subordinates  of  the  City  Manager.  The  City  Manager  shall  take instructions from the City Co uncil only when given at a duly held meeting  of  the  City  Council,  and  no  individual  Councilmember shall give any instructions to the City Manager.

6.4  Individual  Councilmember  Influence  on  Staff  Decisions Prohibited.  Individual  Councilmembers  shall  not  attempt  to influence  staff  decisions,  recommendations,  workloads,  and 382
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7 schedules,  and  department  priorities  without  prior  knowledge  and approval of the  City Council. If a Councilmember wishes to influence the actions, decisions, recommendations, workloads, work schedules and  priorities  of  staff,  that  member  must  prevail  upon  the  City Council to do so as a matter of Council policy.

6.5  Decorum.  All  Councilmembers  and  City  staff  shall  treat  each  other with  dignity,  courtesy,  and  respect.  In  exercising  the  City  Councilʹs policymaking  authority,  Councilmembers  must  often  critique, modify, or reject a staff recommendation. While thorough vetting and criticism of staff  policy recommendations or decisions is a necessary component of Councilʹs policymaking rol e,  criticism should  focus on the  policy  recommendations  and  decisions  and  should  avoid personal  attacks.  Councilmembers  shall  refrain  from  publicly criticizing the  general abilities, character, or  motivations  of  any  staff member and should share any such concerns privately with the City Manager or City Attorney.

6.6  Councilmember Access to Information. City Councilmembers have free access to the flow of any  information related  to the operation of the  City.  The  City  Manager  shall  ensure  that  such  information  is communicated  by  staff  in  full  and  with  candor  to  the  Council.  City staff  will make every effort to respond in a timely and  professional manner  to  all  requests  made  by  individual  council  members  for information or assistance, provided that, in the judgment of the  City Manager,  the  request  is  not  of  a  magnitude  either  in  terms  of workload or policy, which would require that it more appropriately be  assigned  to  staff  through  th e  collective  direction  of  the  City Council,  based  on  the  guidelines  set  forth  in  Cupertino  Municipal Code  section  2.17.043.  The  City  Manager  shall  place  requests  that impose  a  significant  workload  on  staff  on  the  Council  agenda  for review  by  the  full  Council,  along  with  a  statement  from  that Councilmember  as  to  wh y  the  information  is  needed.  No Councilmember  shall  circumvent  the  City  Managerʹs  direction regarding a request for information by seeking information through a Public Records Act request.

6.7  Authority  of  City  Council.  Nothing  in  this  Manual  shall  limit  the City Councilʹs power to accept, reject, amend, or otherwise guide and direct  staff  actions,  decisions,  recommendations,  workloads  and schedules,  department  priorities,  and  the  conduct  of  city  business 383
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8 through  the  office  of  the  City  Manager.  This  power  cannot  be delegated  to  individual  Councilmembers,  nor  to  committees composed of Councilmembers consisting of less than a quorum of the City Council.

7. Agendas and Staff  Reports

7.1  Future Agenda Items. The City Manager, the City Attorney, the Mayor, or any  two  Councilmembers  may  request  that  an  item  be  added  to  a future  agenda  for  Council  action.  The  City  Manager  shall  provide  a quarterly  report  to  Council  regarding  the  status  of  future  agenda items,  which  may  include  a  request  to  remove  items  from  the  list  of fu
ture agenda items. Any item may be removed for the future agenda items list by a majority vote of the  City Council.

7.2  Preparation  of  Agenda.  The  City  Clerk  shall  prepare  the  agenda  in consultation  with  the  City  Manager,  the  Mayor,  and  the  City Attorney. Absent exigent circumstances, an item will be scheduled for Council action no sooner than 14 days after receipt of  a request  to add the  item  to  the  future  agenda  items  list.  Any  item  requiring pr
eparation  of  a  staff  report  requires  City  Manager  approval  or,  in case of a report prepared by City Attorneyʹs Office staff, City Attorney approval,  before  being  added  to  an  agenda.  The  Mayor,  in consultation  with  the  City  Manager  and  the  City  Clerk,  shall determine the order of items on th e  agenda.

7.3  Agenda  Item  Descriptions.  Each  agenda  item  shall  include  a  brief general description of  the matter to be discussed  (approximately  20 words in length), including  any action that may be taken under the California Environmental Quality Act, and  should generally include the recommendation of the  City Manager.

7.4 Staff Reports. Staff reports should include the following sections:

1. Subject

2. Recommended Action

2. Reasons for Recommendation

3. Sustainability Impact

4. Fiscal Impact

5. California Environmental Quality Act

7.5  Agenda Publication. Agenda packets  for a regular meeting should be 384
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9 published  and  delivered  to  Councilmembers  no  later  than  the Wednesday  prior  to a Tuesday Council meeting. Councilmembers are encouraged  to  contact  staff  in  advance  for  answers  to  questions regarding  an  agenda  packet.  Written  communications  addressed  to Council shall be forwarded  to Council and  made available to members of the  public, consistent with the requiremen ts of the Brown Act.

7.6  Supplemental  Materials.  Supplemental  reports  and  materials received  by  the  City  Clerk  after  the  agenda  is  published  but  before 12:00  p.m.  on  the  Monday  prior  to  the  City  Council  meeting  shall  be published  and delivered to Councilmembers  at 5:00  p.m. on Monday.

Supplemental  reports  and  materials  received  by  the  City  Clerk  after 12:00 p.m. on Mo nday  but before 4:00 p.m. on the day of the  meeting shall  be  published  and  delivered  to  Councilmembers  prior  to  the Council meeting. Council questions and staff‐prepared responses will be  included  in  supplemental  materials  provided  to  Council  and  the public.

8. Meeting  Procedures

8.1  Meeting Schedule. The City Council conducts its regular meetings on the first and  third  Tuesdays of the month, except when Council is in recess. At the second regular meeting in January, the City Council will approve  the  schedule  of  meetings  for  the  calendar  year,  which  in addition to the regular meeting schedule may in clude  the cancellation of  regular  meetings  and  the  addition  of  special  meetings  and  study sessions.  This  practice  does  not,  however,  preclude  the  Mayor  or  a majority  of  the  members  of  the  City  Council  from  calling  additional meetings pursuant to the Brown Act.

8.2  Rules  of  Order.  City  Council  meetings  shall  be  governed  by Rosenbergʹs  Rules  of  Order  except  as  otherwise  provided  by  this Manual.  Unless  otherwise  required  by  state  law  or  City  ordinance, decisions  of  the  Council  shall  be  made  by  a  majority  of  members present  and  voting.  The  Mayor  may  impose  additional  reasonable procedural rules not inconsistent with Ro senbergʹs Rules of Order and the  provisions  of  this  Manual,  unless  objected  to  by  a  majority  of Councilmembers present.

8.3 Order  of  Business.  The  order  of  agenda  items  for  regular  Council meetings is as follows:
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10 1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Closed Session Report

5. Ceremonial Items

6. Postponements and Orders of the  Day

7. Oral Communications (public comment on non‐agenda  matters)

8. Consent Calendar

9. Public Hearings

10. Action Calendar

11. Items Removed from the Consent Calendar

12. Council Reports and Comments

13.12. City Manager Report

14.13. Oral Communications (continued)

14. Informational Items

15. Councilmember Reports and Comments

15. 16. Council and Staff Comments and the Future Agenda Items

17. Adjournment
Oral  communications  shall  be  limited  to  30  minutes.  Additional speakers wishing to comment on non‐agenda items may be given time to speak at the end of the  agenda, after  the City Managerʹs report. In the  absence  of  an  objection  made  by  a  majority  of  Councilmembers present  and  voting,  the  Mayor  may  modify  the  order  of  busin ess  to facilitate the fair and efficient conduct of Council meetings.

8.4 Consent Calendar.

8.4.1  Adding  Item  to  Consent  Calendar.  The  Mayor,  the  City Manager, the City Attorney, or the City Clerk may recommend that  items  appearing  on  the  agenda  be  placed  on  the  consent calendar for action by the City Council. All items placed on the consent calendar shall appear together on the agenda  with the recommendation as to the act ion  to be taken by the City Council with  respect  to such  item.  Upon  the motion  of  any  member  of the  City  Council,  all  items  placed  upon  the  consent  calendar may be acted upon together, and each shall be deemed to have received the action recommended.

8.4.2  Removing  Item  from  Consent  Calendar.  Items  may  be removed from  the  consent  calendar  only  by  a  member  of  the 386
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11 City Council. Any member of the  City Council who would like to remove any item from the consent calendar shall notify the City  Manager  and  the City  Clerk prior  to the meetingno later than  12:00  p.m.  on  the  day  of  the  City  Council  meeting.; provided,  however,  each  Councilmember  may  remove  one item  from  the  consent  calendar  without  providing  notice before  the  Council  meeting  begins.  Although  members  of  the City  Council  are  encouraged  to  ask  questions  and  share concerns about the agenda  item  with staff  before the meeting, they  are  not  required  to  do  so.  A  request  to  remove  a  consent calendar  item  shall  be  made  in  writing  and  shall  state  the  reason  for removing the item from the consent calendar. Items may be removed from the consent calendar after 12:00 p.m. on the day of the City Council meeting only by a majority vote of the Council. Items removed from the  consent  calendar  shall  be  placed  at  the  end  of  on  the agenda for consideration after the action calendar.

8.5  Public  Comment.  An  opportunity  for  public  comment  shall  be provided  for  the  consent  calendar,  each  other  agenda  item  under consideration,  and,  during  regular  meetings,  on  any  matter  that  is within  the  subject  matter  jurisdiction  of  the  City  Council.  The  Mayor may  consolidate  public  comment  for  related  agenda  items,  subject  to overruling  by  a  maj ority  vote  of  the  Council.  Non‐  agenda  matters (including  Council  and  staff  reports  and  informational  items)  may  be addressed  by  the  public  during  oral  communications.  Members  of  the public  wishing  to  speak  regarding  an  item  shall  submit  a  request  to comment  to  the  Clerk  (ʺblue  cardʺ)  or,  where  applicable,  ra ise  their hand  in  Zoom  within nine  minutes  of  the  time  the  Mayor  opens  public comment  or  prior  to  the  close  of  public  comment  on  the  item, whichever  is earlier.  Each  individual  speaker will  ordinarily  have  up  to three  minutes  to  address  the  Council.  If  a  speaker  representing  five  or more me
mbers  of  the  public in attendance  and  wishing  to comment  on the  item  but  electing  not  to  speak,  the  speaker  may  have  up  to  10 minutes  to address  the Council.  Consolidation  of  time  among  speakers is not otherwise  allowed. If  a  large number  of  speakers  wish  to address Council  on  an  it em,   the  Mayor  may  reduce  the  time  allotted  to  each speaker  consistent  with the Brown  Act. Twice the  speaking  time will be provided  to any  member  of  the public who uses a translator.

8.6 Communications with Members of the Public. The City Council  may ask questions of speakers providing public comment but should avoid 387
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12 an  extended  discussion  with  members  of  the  public  during  meetings.

Additionally,  when  a  member  of  the  public  provides  comments regarding a matter that is not on the agenda, Councilmembers may (1) refer  the speaker  to staff; (2) refer  the speaker  to appropriate  reference material;  (3)  request  that  staff  report  back  at  a  futur e   meeting;  or  (4) request that staff  place the item on a future agenda.

Councilmembers should  not  otherwise  respond  to  or  comment  on  an item  of business  that is not on the agenda. City staff should generally avoid  responding  to  comments  or  questions  from  members  of  the public  during  Council  meetings,  although  the  City  Manager  or  City Attorney  may  offer  to  arrange  a  time  to  discuss  the subj ect  matter  of public  comments  with  members  of  the  public  subsequent  to  the Council meeting.

8.7 Conduct of Meetings

8.7.1 Councilmembers.  Members  of  the  City  Council  value  and recognize  the  importance  of  the  trust  invested  in  them  by  the public  to  accomplish  the  business  of  the  City.  Councilmembers shall  accord  courtesy  to  each  other,  to  City  employees,  and  to members  of  the  public  appearing  before  the City Council.

8.7.2 City Employees. City staff  shall observe  the same  rules of decorum applicable to the City Council. City staff shall act at  all  times  in  a  businesslike  and  professional  manner towards Councilmembers and members of the  public.

8.7.3 Members  of  the Public.  Members of  the  public attending  City Council meetings are encouraged  to treat Councilmembers, City staff,  and  other  members  of  the  public  with  the same  courtesy that  Councilmembers and  City staff  must  accord  to  them.  Any members of  the  public  who engages in conduct that disrupts a City  Council  meeting  shall  be  removed  from  the  meetin g.

Nothing  in  this  Manual  or  any  rules  of  conduct  that  may  be adopted  by  the  City  Council  shall  be  construed  to  prohibit public criticism of the policies, procedures, programs, or services of the City, or of the  acts or omissions of the  City Council, City advisory bodies, or City sta ff.
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13 8.8 Discussion and Deliberation

8.8.1 Ex Parte Contacts. Councilmembers  shall disclose any ex parte communications  prior  to  deliberation  on  a  quasi‐judicial matter. A quasi‐ judicial matter  is typically a hearing in which the  City  Council  hears  evidence  and  makes  findings  of  fact  to reach  a  conclusion  based  on  the  applicable  law.  An  ex  parte communication  occur s   when  a  Councilmember  hearing  a quasi‐judicial  matter  communicates  directly  or  indirectly  with any  person  or  party  in  connection  with  a  matter  before  the Council,  without  notice  and  the  opportunity  for  all  parties  to participate.

8.8.2 Relevance. All discussion must be relevant to the issue before the City Council. A Councilmember is given the floor only for the  purpose  of  discussing  the  pending  matter;  discussion which  departs  from  the  item  agendized  for  discussion  is out of  order.  Councilmembers  should  avoid  repetition  and  shall not discuss matters that are not on th e  agenda. Arguments for or against a measure should be stated as concisely as possible.

8.8.3 Council  Questions  and  Deliberations.  Councilmembers  may obtain  the  floor  by  seeking  recognition  from  the  Mayor.

Following  presentations  to  Council  on  an  agenda  item, Councilmembers  shall  each  be  given  five  minutes  to  ask questions  of  any  presenter.  The  Mayor  may  allow  additional time  for  questions  where  appropriate.  Following  public comment,  the Mayor  may request  that a motion be made and seconded. After the motion ha
s been stated to the Council and
seconded,  any  member  of  the  Council  has  a  right  to  discuss the motion after obtaining the floor. A member who has been recognized  shall  limit  their  time  to  five  minutes,  but  may reserve  any  portion  of  their  time  for  further  questions  or deliberations,  as  applicable,  by  advising  the  Mayor  before yielding  the  floor.  The  Mayor  may  allow  additional  time  for deliberations  where  appropriate.  This  rule  shall  displace  any conflicting rule in the Cityʹs adopted rules of procedure.

8.8.4 Opportunity  for  Equal  Participation.  It  is  the  policy  of  the  Council to  encourage  the  full,  fair  participation  of  all  members  of  the Council  in  discussions  and  deliberations.  The  Mayor  may impose  reasonable  limits  on  the  time  any  Councilmember  is 389
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14 permitted  to  speak  to  advance  this  policy.  In  addition,  all Councilmembers  wishing  to  be  recognized  should  be  given  an opportunity  to speak  before  any  member  is allowed  to speak  a second time.

8.8.5 Civility. While it is appropriate to vigorously debate a motion, its  nature,  or  its  consequences,  Councilmembers  shall  avoid attacks  on  the  motives,  character,  or  personality  of  other Councilmembers,  City  staff,  and  members  of  the  public.  The Mayor  shall  rule  out  of  order  any  Councilmember  who engages in such attacks.

8.8.6 Role  of  the  Mayor.  The  Mayor  has  the  responsibility  for controlling  and expediting  the discussion of an  agenda  item. It is the  duty  of  the  Mayor  to  keep  the subject  clearly  before  the Councilmembers,  to  rule  out  irrelevant  discussion,  and  to ensure civil discussion among Councilmembers.

8.9 Meeting Length. Meetings of the  City Council shall adjourn by 11:00 p.m.  unless  the  time  of  adjournment  is  extended  by  a  vote  of  a majority  of the  City Council.  Discussion of an  agenda item shall  not begin after 10:30 p.m. Any motion to extend the meeting beyond 11:00 p.m.  shall  include  a  list  of  speci fic   agenda  items  to  be  discussed  or approved and shall specify  the order these items shall be considered.

If  a  meeting  continues  past 11:00  p.m.,  it shall  end  at  11:30  p.m.  All meetings  shall  be  adjourned  at  11:30  p.m.  unless  by  a  vote  of  a majority  of  the  City  Coun cil   suspends  this  rule  and  Council  votes affirmatively  to  extend  the  meeting  past  11:30  p.m.  Following  the adjournment of the  meeting, any remaining items on the agenda shall be continued to the next regular meeting of the  City Council.

8.10  Public Hearing Procedures. The order of proceeding where there is a public hearing item (non‐appeal items) before the City Council shall be as follows:

1. Open Public Hearing

2. Staff  Report  (preferably 10 minutes)

3. Applicantʹs presentation (where applicable) (preferably:‐:::; 8 minutes)

4. Questions from the Council

5. Public comment

6. Applicantʹs  response  to  public  comment  (where  applicable) (preferably 2 minutes)
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15 7. Close Public Hearing

8. City Council discussion and vote
Where  the public hearing  involves  an  appeal  of  a  decision  to the City Council, the order of proceeding shall be as follows:

1. Open Public Hearing

2. Staff Report (preferably 10 minutes)

3. Appellantʹs statement (preferably 8 minutes)

4. Applicantʹs statement (where applicable) (preferably 8 minutes)

5. Questions from the Council

6. Public comment

7. Applicantʹs  response  to  public  comment  (where  applicable) (preferably 2 minutes)

8. Appellantʹs response to public comment (preferably 2 minutes)

9. Close Public Hearing

10. City Council discussion and vote

8.11  City Council Recess Period. The City Council recess period shall begin the  first  Tuesday  in  August  at  12:00  a.m.  and  end  the  Tuesday following  Labor  Day  at  12:00  a.m. During  any  recess  period,  the  City Manager  is  authorized  to  take  such  ministerial  actions  for  matters  of operational  urgency,  including  such  emergency  actions  as  are necessary for the immediat e preservation of the
public peace, health, or safety, as would normally be taken by the City Council during the period of recess, except for those duties specifically reserved to the Council by law. This authority extends throughout the period  of  recess  established  by  the  City  Council  and  includes  the authority to execute agreements and ma ke  expenditures necessary for the  exigent  operational  matters.  The  City  Manager  shall  make  a  full and complete report to the City Council at its first regularly scheduled meeting  following  the  period  of  recess  of  actions  taken  by  the  City Manager pursuant to this section, at which time the City Council  may make such findin
gs as may be required  to ratify the actions of the  City Manager.  Nothing  in  this  Section  prevents  the  City  Council  from calling a special meeting during the recess period.

9. Closed Sessions
A  closed  session  may  be  held  at  any  regular  or  special  meeting  for  any purpose  authorized  by  the  Brown  Act.  The  City  Attorney  will  schedule 391
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16 closed  session  meetings  in  consultation  with  the  Mayor  and  the  City Manager.  Public  comment  shall  be  received  in  open  session  prior  to  a closed  session.  To  ensure  strict  compliance  with  the  Brown  Act,  the  City Attorney or the City Attorneyʹs designee shall report  out in public session any  reportable  action  take n   during  closed  session  and  any  other information  from  closed  session  authorized  to  be  disclosed  based  on  a majority vote of the City Council.

10. Enforcement  of Rules; Suspension of Rules
The City Council may enforce repeated or serious violations of the  rules set forth in this Manual through a censure action placed on a Council agenda.

Nothing in this Manual shall  be cited to invalidate a properly noticed and acted  upon  action  of  the  City  Council.  Any  rule  set  forth  in  th is   Manual may be suspended by three votes of the  Council.
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1 EXHIBIT A
City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 1

PROGRAM PURPOSEAND DEFINITIONS FOR ELIGIBILITY
It is City of Cupertino policy that those certain persons holding positions hereinafter defined and designated as elected official positions shall be eligible for participation under the Elected Officials Compensation Program ashereby adopted by action of the City Council and assamemay be amended or asotherwise modified from time to time.

Eligibility for inclusion with this Compensation program is limited to personsholding positions as elected officials. These are designated by the voters and may be modified as circumstanceswarrant.

The position in the following classification has beendesignated aselectedofficial.

ELECTED OFFICIAL CLASSIFICATIONS:

Classification Title City
Council Member
Adopted by Action of the City Council,
July 2013
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2 City of Cupertino

ELECTED OFFICIALS COMPENSATION PROGRAM
Policy No. 2

SALARY SCHEDULE
As rates of pay are set forth under the Cupertino Municipal Code 2.16.020, and hereby adopted by action of the City Council, so are thoseratesof pay included herein as a part of this Compensation program. The inclusion herein of said rates and schedules doesnot affect any effective datesor otherwise reflect on the approval processesrequired but is shown asan integral part of this Program for completenessof record.

Adopted by Action of the City Council
July, 2013, October 2016
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3 City of Cupertino

ELECTED OFFICIALS COMPENSATION PROGRAM
Policy No. 3

TRAINING AND CONFERENCES
I. POLICY
It is City of Cupertino policy that members of the City Council and the Council’s commissions and committees, shall be reimbursed or receive a direct advance according to the schedules, terms and conditions as set forth herein for the expensesauthorized below. This policy is established in accordance with California Government Code Sections53232.2 and 53232.3.

III. AUTHORIZED EXPENSES
The City Council and their commission and committee members can receive reimbursements or advances toward actual and necessary expenses incurred by participating in the following activities or events:

1. Communicating with representatives of regional, state and national government on City adopted policy positions;

2. Attending seminars, conferences, and training to improve skill and information levels;

3. Participating in regional, state and national organizations whose activities affect the City’s interests (such asthe League of California Cities);

4. Attending International Conferences, budget limited to $ 2,500 per fiscal year, provided there is a benefit to the City;

5. Attending City events;

1. Attending functions of other local civic or community organizations where there is a clear nexus between the event and the member’s attendance as an official representative of the City. Purely social events, service club dues and meals, and political or charitable contributions or events would be excluded. For purposes of this section, reimbursable fundraisers and events include, but are not limited to, Cupertino Union SchoolDistrict, Fremont Union High SchoolDistrict, Foothill De Anza Community College District, Silicon Valley Leadership Group, Cupertino American Cancer Society ( ACS) Relay for Life and Cupertino Chamber of Commerceactivities.
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4 The City will not reimburse or advance payment toward expensesincluding, but not limited to:

1. The personal portion of any trip;

2. Family expenses, including those of a partner when accompanying Council or commission member on City related business, as well as child or pet related expenses.

3. Entertainment expenses, including theatre, shows, movies, sporting events, golf, spa treatments, etc.

4. Meals and entertainment paid on behalf of third parties outside of the City;

5. Gifts of any kind for any purpose;

6. Alcoholic beverages;

7. Non mileage personal automobile expensesincluding repairs, insurance, gasoline, traffic citations; and

8. Personallossesincurred while on City business.

IV. BUDGETARY LIMITATIONS
Reimbursement or advancement of expensesshall not exceedbudgetary limitations.

Changesin appropriations will be done through the budget process.

V. REIMBURSEMENT AND ADVANCE SCHEDULE
A. Intent
This schedule is written with the intent that the City Councilmember, commissioner, or committee member will make every effort to find the lowest possible cost to the City for traveling on City business. For example, if paying for parking at the airport is less expensive than paying for a taxi or airport shuttle, then officials should drive their car and park at the airport; or if renting a car is lower than taking taxis at the out of town location, then a car should be rented. Air reservations should be booked in advance to obtain discounted fares. The following procedures apply whether the expenseis being paid through a reimbursement or a direct advance.
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5 B. Local Area
The local area is defined to be within SantaClara and SanMateo Counties and within a 40 mile distance from Cupertino when traveling to Alameda County.

C. Registration
The City will pay the registration fee for authorized attendance at a convention, conference, seminar or meeting.

D. Transportation
The City will pay transportation costs on the basis of the lowest cost intent stated in paragraph A. Eligible transportation costs include airfare ( with coach fare being the maximum), van or taxi service to and from the attendee’s home and airport, destination or airport parking charges, taxi and shuttle services at the out of town location, trains, tolls, or rental cars. Useof a personal automobile for City businessshall be reimbursed or advanced at the rate per mile in effect for such use, except in no caseshall it exceedair coachfare if the vehicle is being used for getting to the destination. Government or group rates offered by a provider of transportation must be used when available.

E. Lodging
Hotel or lodging expensesof the City official resulting from the authorized event or activity defined in this policy will be reimbursed or advanced if the lodging and event occur outside the local area. Not covered will be lodging expensesrelated to person(s) who are accompanying the City member, but who themselves are not on City business.

In this instance, for example, the difference between single and multiple occupancy rates for a room will not bereimbursed.

Where the lodging is in connection with a conference or other organized educational activity, City paid lodging costsshall not exceedthe maximum group rate published by the conferenceor activity sponsor, providing that lodging at the group rate is available at the time of booking. If the group rate at the conference hotel is not available, then the non conference lodging policy described in the next paragraph should be followed to find another comparable hotel.

Where lodging is necessaryfor an activity that is not related to a conference or other organized educational activity, reimbursement or advancesshall be limited to the actual cost of the room at a group or government rate. In the event that a group or government 397
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6 rate is not available, lodging ratesthat do not exceedthe median price for lodging for that area and time period listed on travel websites like www. hotels.com, www. expedia.com or an equivalent service shall be eligible for reimbursement or advancement.

F. Meals

1. No Conference
The actual cost of a meal can be claimed, within a standard of reasonableness, but receipts must be kept and submitted for the expenseincurred.

2. As Part of a Conference
When City officials are attending a conference or other organized educational activity, they shall be reimbursed or advanced for mealsnot provided by the activity, on an actual cost basis. The actual cost rate shall follow the rules described in the meals with no conferenceparagraph.

G. Other Expenses
Payments toward or reimbursement of other expensesrelated to authorized activities or events shall be limited to the actual costs consistent with the application of reasonable standards. Receiptsmust be kept and submitted for all expenses.

VI. DIRECT CASH ADVANCE POLICY
From time to time, it may be necessaryfor a City official to request a direct cash advance to cover anticipated expenseswhile traveling or doing businesson the City’s behalf. Such request for an advanceshould be submitted to the City Manager or Department Head no lessthan sevendays prior to the need for the advance with the following information: 1) Purpose of the expenditure; 2) The anticipated amount of the expenditure ( for example, hotel rates, meal costs, and transportation expenses); and 3) The datesof the expenditure.

An accounting of expensesand return of any unused advance must be reported to the City within 30 calendar days of the official’s return on the expensereport described in SectionVII.
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7 VII. EXPENSEREPORTREQUIREMENTS
All expensereimbursement requests or final accounting of advances received must be approved by the City Manager or Department Head, on forms determined by the Finance Department, within 30calendar days of an expenseincurred, accompanied by a business purpose for all expenditures and a receipt for eachitem other than mileage. The report will be a public record subject to disclosure under the Public RecordsAct.

VIII. REPORTSTO CITY COUNCIL OR COMMISSIONS
At the next regular City Council or commission meeting, each councilmember or commissioner shall briefly report on publicly noticed meetings attended at City expense.

If multiple members attended the meeting, a joint report may bemade.

IX. POLICY VIOLATIONS
Violations of this policy including falsifying expensereports may result in any or all of the following: ( 1) lossof reimbursement privileges, (2) demand for restitution to the City, 3) civil penalties of up to $1,000per day and three times the value of the resourcesused, and 4) prosecution for misuse of public resources.

Revised 7/83, 7/85, 7/87, 7/88, 7/91, 7/92, 12/ 07, 7/10 399
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8 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 4

MILEAGE REIMBURSEMENTS
It is City of Cupertino policy that eligible persons under this Compensation Program shall be compensatedfairly for the use of personal automotive vehicles on City business. Thosepersonswho occasionally are required to usetheir personal automobiles for City businessshall bereimbursed for suchuseat the establishedIRSrates. Submission of reimbursement requestsmust be approved by the City Manager.

Adopted by Action of the City Council
July, 2013
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9 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 5

ASSOCIATION MEMBERSHIPSAND

PROFESSIONALPUBLICATIONS
It is City of Cupertino policy that eligible persons under this Compensation Program shall be entitled to City sponsored associationmemberships aswell asreceiving subscriptions to professional and technical publications. Such sponsorship, however, shall be conditioned upon the several factors asset forth below.

Eachassociation for which membership is claimed must be directly related to the field of endeavor of the person to be benefited. Each claim for City sponsored membership shall be submitted with their concurrenceto the City Manager for approval.

Subscriptions to or purchase of professional and technical publications may be provided at City expense when such have been authorized by the City Manager providing the subject matter and material generally contained therein are related to municipal governmental operations.

Adopted by Action of the City Council
July, 2013
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10 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION

PROGRAM
Policy No. 7

HEALTH BENEFITSPLAN CITY

CONTRIBUTION
It is the policy of the City of Cupertino to provide group hospital and medical insurance under which the elected official positions and their dependents may be covered. The purpose of this program is to promote and preserve the health of employees and their families through comprehensive health plans available only through employer sponsorship.

Although the premium cost for the insurance provided remains the ultimate responsibility of the employee in thesepositions, the City shall contribute the amounts listed below towards the premium or pay the full cost of the premium if lessthan the stated amounts. If the premium amounts for any employee covered by this policy are less than the amounts listed below per month, the difference between the premium amount and the stated amounts will be retained by the City.

Effective
January1, 2020
City Max Health
Contribution
City Max *Dental
Contribution
City TotalMax
Contribution
Employee 848.87 126.78 975.65
Employee +1 1,443.09 126.78 1,569.87
Employee +2 1,876.01 126.78 2,002.79
January1, 2021 City Max Health
Contribution
City Max *Dental
Contribution
City TotalMax
Contribution
Employee 891.32 126.78 1,018.10
Employee +1 1,515.24 126.78 1,642.02
Employee +2 1,969.81 126.78 2,096.59
January1, 2022 City Max Health
Contribution
City Max *Dental
Contribution
City TotalMax
Contribution
Employee 935.88 126.78 1,062.66
Employee +1 1,591.01 126.78 1,717.79
Employee +2 2,068.31 126.78 2,195.09
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11 Dental Coverage: Effective the first month after Council adoption of MOU, dental coverageis capped at $2,500.00per dependent per annual plan year for the term of this contract.

Adopted by Action of the City Council
July, 2013, October 2016, July 2019,
December2019, January, 2023
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12 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 9

LIFE INSURANCE
It is the policy of the City of Cupertino to provide life insurance benefits to the electedofficials to a maximum of $16,000.

The elected officials may enroll in the life insurance program offered if eligible under the contract provisions of the policy and the personnel rules of the City. The full cost of premiums for theseprograms shall be paid by the City for such individuals.

Adopted by Action of the City Council
July, 2013
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13 City of Cupertino

ELECTED OFFICIALS COMPENSATION PROGRAM
Policy No. 10

DEFERREDCOMPENSATION
It is the policy of the City of Cupertino to provide equitable current compensation and reasonableretirement security for the elected officials for servicesperformed for the City. The City participates in the California Public Employees’ Retirement System (PERS) and deferred compensation plans have beenestablished. Both the electedofficial and City may make contributions from current earnings to theseplans. The purpose of this policy is to promote meansby which compensation may be provided in such manner and form to best meet the requirements of the City and the needsof the electedofficials. .

The City shall maintain and administer means by which the elected officials in thesepositions may defer portions of their current earnings for future utilization. Usage of such plans shall be subject to such agreements, rules and procedures as are necessary to properly administer eachplan. Individual contributions to such plans may be made in such amounts as felt proper and necessaryto the elected official. The City contributions shall be asdetermined by the City Council.

Adopted by Action of the City Council
July, 2013
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14 City of Cupertino

ELECTED OFFICIALS COMPENSATION PROGRAM
Policy No. 11
PUBLIC EMPLOYEES’ RETIREMENT SYSTEMCONTRIBUTION
A. Council Members occupying office on or before December29, 2012Only:

For Council Members occupying office on or before December29, 2012, the City has contracted with CalPERSfor a 2.7% @55retirement formula.

Effective in the first full pay period in July 2017, eachemployee shall pay the full 8.0% of applicable salary of the employee’s contribution towards CalPERS.

B. Council Members occupying office on December 30, 2012or December 31, 2012or a current CalPERS employee who qualifies as a classic member under CalPERS Regulations Only.

For Council Members hired on December30, 2012or December31, 2012or a current CalPERSemployee who qualifies asa classicmember under CalPERSRegulations only the City has contracted with CalPERSfor a 2.0% @60 retirement formula, three year averagecompensation
Effective January 1, 2017, the City shall not pay the employee’s contribution rate to the California Public Employees Retirement System (CalPERS) and eachemployee shall pay the full 7% of applicable salary of the employee’s contribution towards CalPERS.

C. For Council members occupying office on of after January 1, 2013, or former CalPERSemployees that do not qualify as Classic employees hired by the City of Cupertino on or after January 1, 2013
For Council Members occupying office on or after January 1, 2013CalPERShas by statute implemented a 2% @62formula, three year averageand employees in this category shall pay 50% of the normal cost rate asdetermined by CalPERS.

Adopted by Action of the City Council
July, 2013, October 2016, July 2019
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15 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 12

DENTAL INSURANCE CITY CONTRIBUTION
It is the policy of the City of Cupertino to provide dental insurance under which the electedofficial positions and their dependents may be covered.

The premium costfor the insurance provided by the City shall not exceed $126.78* per month per individual. Enrollment in the plan or plans made available pursuant to this policy shall be in accordancewith Personnel Rules of the City and the provisions of the contract for such insurance between the City and carrier or carriers.

Dental Coverage: Effective the first month after Council adoption of agreement, dental coverageis capped at $2,500.00 per dependent per annual plan year for the term of this contract.

Adopted by Action of City Council
July, 2013, October 2016, July 2019
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16 City of Cupertino

ELECTED OFFICIALS COMPENSATION PROGRAM
Policy No. 14

EMPLOYEE ASSISTANCE PROGRAM
It is the policy of the City of Cupertino to provide an Employee Assistance Program for the benefit of the electedofficials and their eligible dependents. The purpose of this program is to provide professional assistanceand counseling concerning financial, legal, pre retirement, and other matters of a personal nature.

Adopted by Action of the City Council
July, 2013
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17 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 17
VISION INSURANCE – CITY CONTRIBUTION
It is the policy of the City of Cupertino to provide vision insurance under which employees and their dependents may be covered.

The premium cost for the insurance provided by the City shall not exceed $14.94 per month per employee. Enrollment in the plan or plans made available pursuant to this policy shall be in accordancewith the provisions of the contract between the City and carrier or carriers providing vision insurance coverage, Adopted by Action of the City Council
July, 2013
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18 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 18

TECHNOLOGY POLICY
Purpose
This policy establishesguidelines and standards regarding the provision of technology hardware and software for Councilmembers.

Scopeand Applicability
This policy applies to all City Councilmembers for the provision and maintenance of City issued technology hardware and software This technology is in addition to City technology equipment and software residing within the Mayor' s and Council' s office at City Hall.

Technology Provision
To facilitate communications with citizens, staff and other Councilmembers, each Councilmember may elect to be issued the following technology hardware at the beginning of eachterm.
1 Laptop
1 Docking Station
1 Monitor
1 Webcam
1 Keyboard & Mouse
1 Phone with Voice/Data Plan
Each Councilmember’s issued laptop will have the following additional software applications:

Office productivity platform, e.g., Microsoft O365
Cybersecurity Tools, e.g.., end point protection and multifactor authentication Video Conferencing, e.g., Zoom
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19 Each Councilmember’s issued phone will have the following additional software applications
Office productivity platform
Cybersecurity Tools
Video Conferencing
Issued technology hardware and software will meet current City hardware and software standards to ensure proper security, maintenance, and support.

Councilmembers who wish to not use City issued equipment must provide written acknowledgement that the technology they will usehascurrent antivirus software and all software applications are up to date from a cyber security standpoint.

Councilmembers use the issued equipment for the performance of official City business. Data contained within the equipment is public property and considered a public record, therefore subjectto all Public RecordsAct and Brown Act policies.

Councilmembers, upon completion of their term, will return all issued equipment to the Innovation & Technology Department. City equipment and/or software is not available for purchase.

City Support
Innovation & Technology staff are solely responsible to provide technical support and maintenance for issued equipment and may be reachedat helpdesk@cupertino. org or 408) 777 3381. If required, Councilmembers shall bring their equipment to City Hall for repair and/or service.

Adopted by Action of the City Council
July, 2019, January, 2023
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20 City of Cupertino
City Council
and
Planning Commission
Compensation
Effective January 1, 2017
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21 CITY OF CUPERTINO CITY COUNCIL

AND PLANNING COMMISSION
EFFECTIVEJanuary 1, 2017
The salaries, wages or rates of pay for members of the City Council and Planning Commission are set forth below. Only the City Council can modify theserates.

Members of the City Council $ 737.54/month
Members of the Planning Commission* $ 50.00/meeting (maximum $ 200monthly) Effective first full pay period in July 2017
Members of the City Council $ 743.07/month
Members of the Planning Commission* $ 50.00/meeting (maximum $ 200monthly) Benefits asset forth in this document do not apply to members of the Planning Commission.
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Council
Technology
Policy
Citywide Policy Manual
Policy #
Attachments:

N/ A
Effective Date:

December 12, 2022
Responsible Department:

Innovation & Technology
Related Policies & Notes:

This policy supersedes previous Council Technology Polices from 2005, 2012, and 2018 Purpose
This policy establishes guidelines and standards regarding the provision of technology hardware and software for Councilmembers.

Scope and Applicability
This policy applies to all City Councilmembers for the provision and maintenance of City issued technology hardware and software This technology is in addition to City technology equipment and software residing within the Mayor' s and Council' s office at City Hall.

Technology Provision
To facilitate communications with citizens, staff and other Councilmembers, each Councilmember may elect to be issued the following technology hardware at the beginning of each term.
1 Laptop
1 Docking Station
1 Monitor
1 Webcam
1 Keyboard & Mouse
1 Phone with Voice/ Data Plan
Each Councilmember’ s issued laptop will have the following additional software applications:

Office productivity platform, e. g., Microsoft O365
Cybersecurity Tools, e. g.., end point protection and multifactor authentication Video Conferencing, e. g., Zoom

EXHIBIT B
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Each Councilmember’ s issued phone will have the following additional software applications
Office productivity platform
Cybersecurity Tools
Video Conferencing
Issued technology hardware and software will meet current City hardware and software standards to ensure proper security, maintenance, and support.

Councilmembers who wish to not use City issued equipment must provide written acknowledgement that the technology they will use has current antivirus software and all software applications are up to date from a cyber security standpoint.

Councilmembers use the issued equipment for the performance of official City business.

Data contained within the equipment is public property and considered a public record, therefore subject to all Public Records Act and Brown Act policies.

Councilmembers, upon completion of their term, will return all issued equipment to the Innovation & Technology Department. City equipment and/ or software is not available for purchase.

City Support
Innovation & Technology staff are solely responsible to provide technical support and maintenance for issued equipment and may be reached at helpdesk@cupertino. org or ( 408) 777- 3381. If required, Councilmembers shall bring their equipment to City Hall for repair and/ or service.

Submitted By: Approved By:

Printed Name: Bill Mitchell Printed Name: Pamela Wu Title: CTO Title: City Manager
Signature: Signature:

Date: December 11, 2022 Date:
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Vote
AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:
ls/Kimberly Smith
City Clerk
Membersof theCity Council
Wang, Kwok, Lowenthal, Mahoney, Sandoval
None
None
None
APPROVED:
ls/Kris Wang
Mayor, City of Cupertino

EXHIBIT C
RESOLUTION NO. 07-103

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO

PROVIDING FOR A DISCRETIONARY FUND TO BE ADMINISTERED BY THE CITY MANAGER TO PROVIDE A ll? UNDINGSOURCE FOR PROJECTS

THAT THE MAYOR MAY WISH TO PROPOSEFROM TIME TO TIME
DURING THE MAYOR' S TERM OF.OFFICE
WHEREAS, The City Council wishes to provide a small sourceof funds for projectsthatmay be proposedat the discretionof theMayor during the Mayor's termof office; and,
WHEREAS, TheCity Councilwishesto establisha Mayor's initiative budgetthat will be included as part of the City Manager's Office budgetin the City Manager's discretionaryaccount; and,
WHEREAS, TheCity Councilwishesto determine, aspartof thebudgetprocess, theamountof fundingfor thedurationof theMayoralterm;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cupertinothat Mayor's initiative budgetis establishedin an amountto bedeterminedby the City Councilaspartof the City Manager's discretionaryfund to beusedfor projects thattheMayordeemsappropriateduringtheMayor's termof office; and, BE IT FURTHER RESOLVED that the decisionto spendmoneyon a Mayor's project will be jointly determinedby the Mayor and the City Manager, exceptthat the City Managermay, at his or hersolediscretionescalatethespendingdecisionto theCity Councilif heor shedeterminesthatto benecessaryor appropriate; and, BE IT FURTHERRESOLVED that the City Council will be advisedby an item on the CouncilAgendaprior to thedateof the Mayor's Stateof the City Address, of any new projector initiative thatthe Mayor maywish to proposeduringtheStateof theCity Address.

PASSEDAND ADOPTEDat a regularmeetingof theCity Councilof theCity of Cupertinothis 5thdayof June2007, by thefollowing vote:
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CITY OF CUPERTINO
Agenda Item
24-13014 Agenda Date: 3/19/2024
Agenda #: 5.

Subject: Adoption of Ordinance No. 24-2256, to regularize commissioner appointments and revise commissioner qualifications
Conduct the second reading of and adopt Ordinance No. 24-2256, “AN ORDINANCE OF THE CITY

COUNCIL OF THE CITY OF CUPERTINO TO REGULARIZE CITY COMMISSION AND COMMITTEE TERMS AND REVISE COMMISSIONER QUALIFICATIONS” CITY OF CUPERTINO Printed on 3/13/2024Page 1 of 1
powered by Legistar™
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CITY COUNCIL STAFF REPORT
Meeting: March 19, 2024

Subject
Adoption of Ordinance No. 24-2256, to regularize commissioner appointments and revise commissioner qualifications

Recommended Action
Conduct the second reading of and adopt Ordinance No. 24-2256, “AN

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO TO

REGULARIZE CITY COMMISSION AND COMMITTEE TERMS AND REVISE COMMISSIONER QUALIFICATIONS”

Reasons for Recommendation
On March 5, 2024, the City introduced Ordinance No. 24-2256, which amends Title 2 of the Municipal Code to regularize the schedule for appointments to advisory bodies and qualifications for service on the Housing and Sustainability Commissions.

The proposed Municipal Code changes with Council modifications are reflected in the draft ordinance in Attachment A. If adopted, the Ordinance will become effective 30 days following the second reading.

Sustainability Impact
No sustainability impact.

Fiscal Impact
No fiscal impact.

California Environmental Quality Act
Not applicable.
_____________________________________

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Prepared by: Astrid Robles, Senior Management Analyst
Reviewed by: Tina Kapoor, Deputy City Manager
Matt Morley, Assistant City Manager
Christopher D. Jensen, City Attorney
Approved for Submission by: Pamela Wu, City Manager
Attachments:

A – Draft Ordinance No. 24-2256 to Regularize Commission and Committee Terms and Revise Commissioner Qualifications

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ORDINANCE NO. 24-2256

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO TO

REGULARIZE CITY COMMISSION AND COMMITTEE TERMS AND REVISE

COMMISSIONER QUALIFICATIONS

The City Council of the City of Cupertino finds that:

WHEREAS, the Cupertino City Council recognizes the importance of City Commissions and Committees in ensuring that the Council receives community input into Council decision making; and

WHEREAS, the City Council has identified a need to regularize the appointment process of Commission and Committee members as part of the 2023 -2025 City Work Program and to align with the intent of the Municipal Code; and

WHEREAS, the City Council finds that qualif ications for certain Commissioner appointments should be revised to improve the recruitment process and increase accessibility for interested, eligible community members.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CUPERTINO DOES ORDAIN AS FOLLOWS:

SECTION 1: Adoption of Uncodified Ordinance.

A. Notwithstanding Municipal Code Chapter 2.36, the terms of the three longest- serving Parks and Recreation Commissioners shall expire on January 30, 2025, and the terms of the remaining two Commissioners shall expire on January 30, 2027.

B. Notwithstanding Municipal Code Chapter 2.60, the terms of the two longest- serving Public Safety Commissioners shall expire on January 30, 2025, and the terms of the remaining three Commissioners shall expire on January 30, 2027.

C. Notwithstanding Municipal Code Chapter 2.74, the terms of the three longest- serving Technology, Information, and Communications Commissions shall expire on January 30, 2027, and the terms of the remaining two Commissioners shall expire on January 30, 2029.
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D. Notwithstanding Municipal Code Chapter 2.80, the terms of the two longest- serving Arts and Culture Commissioners shall expire on January 30, 2025, and the terms of the remaining three Commissioners shall expire on January 30, 2027.

E. Notwithstanding Municipal Code Chapter 2.86, the terms of the two longest- serving Housing Commissioners shall expire on January 30, 2025, and the terms of the remaining three Commissioners shall expire on January 30, 2027.

F. Notwithstanding Municipal Code Chapter 2.88, the term of the longest-serving Council-appointed Audit Committee member shall expire on January 30, 2025, and the terms of the remaining two Council-appointed Audit Committee members shall expire on January 30, 2027.

G. Notwithstanding Municipal Code Chapter 2.94, the terms of the two longest- serving Sustainability Commissioners shall expire on January 30, 2025, and the terms of the remaining three Commissioners shall expire on January 30, 2027.

H. For purposes of this Ordinance, “longest-serving” shall be determined by the length of service during the Commissioner’s current term, and shall not include the length of service during any preceding term on any Commission, but shall include the length of service of the successor to any Commissioner serving a partial term.

I. In the event that two or more Commissioners or appointed committee members have served terms of equal length that would otherwise each qualify to be lengthened or shortened by Paragraphs A through G of this Section 1, the City Clerk shall draw lots to determine the resulting term of each such Commissioner or committee member such that the members’ terms expire on the dates set forth in Sections A through H.

SECTION 2: Adoption of Municipal Code Amendments.

A. Section 2.86.020 of the Municipal Code is revised as follows:

A. The Housing Commission members must be residents of Cupertino.

B. In selection of commissioners, the City Council may give priority to:

1. Applicants who represent the Community Development Block Grant (CDBG) target areas as described in the city's Consolidated Plan.

2. Applicants who are familiar with the operation of affordable housing; 423
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