WHEREAS, the Parties would like to amend the Agreement to expand the scope of work to include additional design and permitting requirements preparing the project for bid; and increase the not-to-exceed amount to cover the additional required scope of work.
NOW, THEREFORE, the Parties hereby agree as follows:
1. Section 4.1 of the Agreement shall be amended to read as follows:
“Total Amount. The total cost for all work described in the Scope of Services, attached as Exhibit “A”, and Fee Schedule, included as Exhibit “B”, shall not exceed $5,292,640.”
2. Attachment A of the Agreement shall be amended to include the additional Scope of Work attached to this Seventh Amendment as Exhibit “A.”
3. Except as otherwise provided in this Seventh Amendment, the Agreement, First, Second, Third, Fourth, Fifth, and Sixth Amendments, and each and every term, condition, attachment and exhibit, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Seventh Amendment to the Agreement to be executed the day and year first above written.
CITY OF DEL MAR, KLEINFELDER, INC.,
a municipal corporation a California corporation
BY:__________________________ BY: ____________________________ Ashley Jones, City Manager John Moossazadeh, Senior Vice President
ATTEST:
By: _____________________________
Sarah Krietor, City Clerk
APPROVED AS TO FORM:
By: _____________________________
Leslie E. Devaney, City Attorney
E-SIGNED by John Moossazadeh
on 2024-11-20 10:09:35 PST
E-SIGNED by Sarah Krietor
on 2024-11-25 12:23:30 PST
E-SIGNED by Ashley Jones
on 2024-11-22 09:10:07 PST
E-SIGNED by Leslie Devaney
on 2024-11-25 12:10:01 PST
ATTACHMENT B 162 June 16, 2026 Item 6
EXHIBIT A
October 29, 2024
Karen Falk, PE | Principal Engineer
City of Del Mar | Public Works Department
2240 Jimmy Durante Blvd
Del Mar, CA 92014
858.375.9533 | [email protected]
Subject: Request for Amendment 7 – Additional PS&E Support Services Camino Del Mar Bridge (57C-0209) at San Dieguito River Replacement Project Project Identification Number BRLS 5356(008)
Dear Ms. Falk,
Enclosed is Request for Amendment 7 for review and consideration. This amendment request contains the following tasksto be performed in addition to the previously authorized Scope and Fee included in Amendment 6 (Work Stage C: Plans, Specifications, and Estimate and Resource Agency Permitting). The scope of work is further described in detail, below.
Task Number Description Fee
Task 4 – Utility Coordination Expanded Scope: Additional SDG&E and SoCalGas Coordination $ 24,000
Task 12 – Geotechnical Design Expanded Scope: Additional Geotechnical Field Investigation $ 65,680
Task 14 – Regulatory Permitting Expanded Scope: Additional Resource Agency Coordination $139,206
Task 15 – Right of Way Support New Scope: Right of Way Support Services $ 82,755 Task 16 – Independent
Constructability Review New Scope: Constructability Review Support Services $128,000 Task 17 – Visual Simulations,
Aesthetic Improvement
Quantities and HBP Eligibility
Backup Support
New Scope: Visual Simulations and Aesthetic
Presentations $30,000
AMENDMENT 7 TOTAL $469,641
Task 4 – Utility Coordination
Expanded Scope of Work for Additional SDG&E and SoCalGas Coordination Fee: $24,000
The original scope of work assumed up to five (5) utility coordination meetings would occur with SDG&E and SoCalGas. Both utility companies have exceeded the assumed number of meetings, extended their review period, and added unanticipated review requirements. Additional requirements include the Conflict Check review, preparation of a temporary work trestle vertical profile, and preparation of exhibits and conceptual designs for approval. This additional effort is needed to meet the project design delivery schedule and to ensure seamless utility construction with the overall bridge reconstruction.
ATTACHMENT B 163 June 16, 2026 Item 6
EXHIBIT A
Task 12 - Geotechnical Design
Expanded Scope of Work for Additional Geotechnical Field Investigation Fee: $65,680
Based on unforeseen field conditions and additional Caltrans comments after the development of the Amendment 6 scope of work, the Kleinfelder team performed additional geotechnical field investigation. The additional field work is considered beyond that described in Amendment 6 - Task 12.3. This includes:
Added location in response to Caltrans request: After development of the original scope of work, Caltrans requested an additional geotechnical boring (CPT-4). This additional field investigation was completed but was not a part of the original scope of work. This amendment includes all work to drill, sample, and analyze the geotechnical condition in an additional location, as required by Caltrans.
Modifications to Work Plan at Boring Location B-3 due to Fluid Circulation Loss: Boring B-3, located on the existing bridge deck, was the first exploration performed for the field investigation. When switching to the rotary drilling method to facilitate drilling below the groundwater table, circulation of drilling fluid could not be accomplished below the bridge deck using hollow stem augers by Pacific Drilling. A smooth steel type of conductor casing was therefore brought to the site the following day in an attempt to mitigate the fluid circulation loss.
Proper circulation of drilling fluid still could not be accomplished due to the loose, saturated sands at the bottom of the steel conductor casing. Therefore, the drill rod and casing equipment was pulled, a steel plate was put over the hole, and re-assessment of how to accomplish the borehole drilling from the bridge deck took place. Pacific drilling re-mobilized at a later date using a different type of conductor casing and a grout plug in order to be able to advance the borehole from the bridge deck.
Relocation of Boring B-1 and CPT-1 due to unmarked utility: During the geotechnical field investigation, Kleinfelder performed an initial site visit to mark out field investigation locations for utility clearances.
Underground Service Alert (USA) was notified by Kleinfelder of the proposed investigations for utility mark out as required by law. Furthermore, Kleinfelder subcontracted a private geophysical locating company to further screen the proposed exploration locations for the presence of subsurface utilities or conflicts.
In order to further reduce the risk of encountering a utility conflict, Kleinfelder also performed hand augering in the upper 5 ft of the abutment borings. However, when hand augering at the boring B-1 location located north of the existing bridge, a green utility warning tape was encountered indicating a possible utility conflict.
There was no utility marked at this location by either the public utility locator (USA) or private utility locator.
Therefore, B-1 and CPT-1, which were originally located at the northbound side of the road, were abandoned at the marked-out location due to a possible utility conflict. These locations could not be moved slightly to the west or east of the possible utility line due to other nearby marked utilities. Therefore, these locations were moved to the southbound side of the road. These locations were then performed at a later date as new public and private utility locating were required at the new locations.
Grout Seal Implementation for Borings B-2 and B-3 to mitigation fluid circulation: A grout seal solution was implemented to accomplish the rotary drilling method necessary for advancement of borings B-2 and B-3 from the existing bridge deck. The grout seal solution consisted of Pacific Drilling pumping grout into the conductor casing to the bottom of the hole in an attempt to create a "seal" to be able to properly circulate fluid for the drilling operations. This grout seal had to be left to set overnight before drilling could commence below the casing. This resulted in additional days of field work in order to create the grout seal.
ATTACHMENT B 164 June 16, 2026 Item 6
EXHIBIT A
This grout seal solution to the unforeseen fluid loss issue was successfully implemented at both borings B-2 and B-3. Boring B-3 attempted this solution first and successfully was completed to the termination depth of the borehole. Boring B-2 successfully implemented this solution as well; however, the grout seal broke while drilling at a depth of approx. 143 ft resulting in fluid circulation loss.
As a result, the drill rod was pulled and the hole collapsed to approximately 30 feet. Grout was re-pumped through the casing in an attempt to establish another grout seal and left to sit overnight. However, this second attempt for the grout seal did not work. The drilling for boring B-2 therefore could not continue and the borehole was terminated early and backfilled.
Cone Penetrometer Test (CPT-2 Early Refusal and Re-attempt: The Cone Penetrometer Tests (CPTs) performed on the existing bridge deck for the field investigation required the use of a hollow stem auger coupled with a steel casing through the auger which extended from the surface through the bridge deck and socketed into the upper subsurface materials below the mudline in order to stabilize the CPT rods.
However, at the CPT-2 location, the CPT rods could not be pushed past the conductor casing due to sands under pressure in the casing/auger. Fugro therefore pulled off the hole and Pacific Drilling mobilized back on the hole to pull the auger up to alleviate pressure. This unforeseen circumstance resulted in a loss of a workday. CPT-2 was then successfully re-attempted the next day.
Task 14 – Regulatory Permitting
Expanded Scope of Work for Additional Requirements
Fee: $139,206
As the project moves through the permitting review process with numerous State and Federal Resource Agencies, unanticipated requests for studies and responses have been received by the design team. Some requested items were not included in the original scope of work and must be added to the contract.
Task 14.1 - Assist Coastal Development Permit (CDP)
Fee: $26,091
The original scope of work from Amendment 6 Task 14.2 included assistance to the City by attending meetings and generating documentation to support the City as lead to the CDP application. Due to staffing constraints, consultants (KLF and Helix) led the effort in preparing the CDP application and coordinating its submittal.
The original scope included effort for subconsultant HELIX Environmental to provide as-needed support under this task, including research, analysis, documentation preparation, and participating in meetings and correspondence. However, work completed to date has required use of the previous budget, including preparation of the 2,800+ page application package, several meetings with the CCC, and preparation of responses to the non-filing letter dated July 11, 2024. Continued work is anticipated to include further research, revisions, and preparation of responses to comments to the non-filing letter and subsequent comments on the CDP application package; coordination with the Project Team, City Staff, and CCC on the CDP application; and preparation for hearing including reviewing and incorporating permit conditions.
This task does not include biological surveys (e.g., nesting bird surveys) or preparation of additional reports (e.g., a fish relocation plan) that may be required prior to start of construction to satisfy CDP special conditions. This work would be a part of a future construction phase contract.
The consultant team will conduct presentations, perform planning reviews, and engineering support to assist resolution of inquiries from the Commission and other Agencies in efforts to obtain the Coastal Development Permit and associated permits.
ATTACHMENT B 165 June 16, 2026 Item 6
EXHIBIT A
Task 14.2 Regulatory Permitting Project Management
Fee: $24,957
Environmental management time during the PS&E phase has been charged under a continuation task from the Preliminary Engineering & Environmental Documentation phase of the project. This requested budget assumes an additional five hours per month for the Principal Planner and Biology Project Manager for continued Resource Agency coordination and project management for anticipated remainder of the project for ongoing coordination with the project team, City Staff, and Regulatory Agency Staff.
Task 14.3 Habitat Mitigation and Monitoring Plan Planting and Irrigation Plan Preparation Fee: $38,158
HELIX’s Landscape Architecture Group will prepare 100% landscape construction documents and specifications for the Camino Del Mar Bridge Replacement mitigation project for the review and approval by the City of Del Mar and California Coastal Commission (CCC). This will be based on the CCC approved mitigation ratios shown in the Habitat Mitigation and Monitoring Plan (HMMP) submitted to CCC.
HMMP construction documents were excluded from the prior contract scope. The habitat restoration area consists of eight (8) individual parcels located on the northeast side of San Dieguito Drive, between Jimmy Durante Boulevard and Grand Avenue. One set of construction documents shall be prepared for all eight parcels.
The mitigation plans will be consistent with the information described in the Project’s Habitat Mitigation and Monitoring Plan prepared by HELIX. This includes the mitigation for the permanent impacts to sensitive upland habitat through 0.28 acre of Diegan coastal sage scrub (DCSS) habitat re-establishment within upland habitat currently dominated by bare ground, or non-native vegetation consisting of hottentot fig, pepper tree, eucalyptus trees, or bare ground, and 0.04 acre of DCSS enhancement in disturbed DCSS habitat. Mitigation for the temporary impacts includes 0.02 acre of DCSS habitat of native DCSS seed mix installed by hand following the completion of construction.
The construction plan set shall include a planting plan with species palette, irrigation plan, and construction details and specifications in conformance with City and CCC standards. An irrigation point of connection has already been provided for the project and is located adjacent to San Dieguito Drive. A draft planting plan will be provided to the City and CCC for initial review, and HELIX will revise per one set of consolidated review comments. HELIX will then prepare 100% construction documents for review, comment, and approval by the City and CCC.
The construction documents will be provided to Kleinfelder for submittal to the City and CCC. A plan check response memo addressing all received comments will be included with any resubmittals. Following approval, an e-signed copy of the final landscape construction documents be provided to the City and CCC for their use/records.
During this task, HELIX will attend up to three (3) virtual meetings with the City and/or CCC staff to review comments, and/or discuss any questions or concerns. HELIX’s Landscape Architecture Group is not anticipated to attend any in-person meetings and/or site visits. This task does not include implementation of the HMMP planting/irrigation plan, or oversight thereof, which would be part of the construction phase of the project.
Deliverables:
a. Draft Planting Plan (PDF format)
b. 100% Landscape Construction Documents (PDF format)
c. Final approved and e-signed Landscape Construction Documents (PDF format) ATTACHMENT B 166 June 16, 2026 Item 6
EXHIBIT A
Task 14.4 Future Permitting Requests and CDP Special Conditions Contingency: $50,000
This fund will be utilized for future, additional requests from City, owners, resource agencies, or Caltrans as the project continues through the environmental and construction permitting process. Consultant to provide additional services only at the direction of the City.
Task 15 Right of Way Support Services
New Scope: Right of Way Support Services
Fee: $82,755
The project team needs to process one (1) Temporary Construction Easement (TCE) across private property (APN 299-030-19). The project team also needs to process an Amendment to existing City Lease Agreement with California State Lands Commission for the use of temporary construction areas for construction activities (APNs 299-030-08/09).
No. APN Owner Address R/W Requirements
1 299-030-19 Del Mar Identity LLC 2921 Sandy Point Temporary Easement 2 299-030-08 California State Lands Commission No Site Address Amendment to 3 299-030-09 Lease Agreement
This scope of work was not included with Amendment 6 under Task 2.2.3, “Final Right of Way Requirements Map” and is considered additional services. The right-of-way requirements for this project are comprised of three (3) assessor parcels as shown in above table.
These new services would be performed primarily by City Staff, supported by the consultant team (including new Right of Way subconsultant Monument) to perform necessary ROW Support Services, including appraisals, negotiations, and Caltrans ROW Certification, as listed below:
Task 15.1 Support Right of Way Project Coordination
Fee: $16,600
Consultant team shall support City Staff by attending up to seven (7) Project Development Team (PDT) meetings and coordinate during the Right-of-Way (R/W) process, including generating monthly status reports, and interfacing with other team members.
Tasks 15.2 and 15.8 Preliminary Title Work and Preliminary Title Reports Fee: $13,695
Consultant team shall order three (3) preliminary title reports, according to the assessor parcels being impacted and provide to all team members as needed.
Task 15.3 Support Appraisal Coordination
Fee: $945
Consultant team shall support City Staff with Notice of Decision to Appraise letter and acquisition policies brochure to the impacted private property owner (1 ownership) requesting permission to conduct an on-site inspection of the property, advise owner of their right to accompany the appraiser at the time of the inspection, and request information regarding the property appraised which may impact the concluded value.
ATTACHMENT B 167 June 16, 2026 Item 6
EXHIBIT A
Task 15.4 Support Right of Way Acquisition (TCE)
Fee: $4,985
Consultant team shall support City Staff with one (1) ownership to be appraised: Appraiser shall review title information pertaining to respective ownerships and will review drawings and other pertinent information relative to the parcel. Appraiser will assist inspection each property personally with the owner (if possible) and document the inspection with photographs for use in the report. Appraiser will assist inventory of all improvements affected by the proposed taking, including notes on their manner of disposition (i.e., pay-for and remove vs. move back). Appraiser will assist performing market research to support the selected appraisal methodologies and shall document and confirm comparable sales information. Appraiser will assist preparing a narrative appraisal report that conforms to the Uniform Standards of Professional Appraisal Practice (USPAP).
The appraisal study and report are intended to serve as an acquisition appraisal and shall be prepared in a summary format consistent with the specifications for narrative appraisal reports. Upon completion of the fee appraisal, Consultant team shall support City Staff to perform a formal review by an independent appraiser in accordance with federal regulations and Caltrans procedures manual. Consultant team shall support City Staff to receive and analyze the completed appraisal report accordingly.
For federally funded projects, an appraisal is not required if it determined the value of the proposed acquisition is uncomplicated and the fair market value is estimated at $15,000 or less. Accordingly, Consultant team will support City Staff to prepare a valuation report by utilizing the “Waiver Valuation in Lieu of Appraisal” procedures described under 49 CFR 24.102(c)(2) and Section 07.02.13, Chapter 7 of the Caltrans Right of Way Manual. Waiver Valuations are suitable for purposes of establishing the Amount of Just Compensation and conduct good faith negotiations, however, they cannot be used for eminent domain proceedings.
a. Consultant team will support City Staff to prepare and mail a “Notice of Decision to Inspect” to the property owner with the appropriate Acquisition Brochure and Title VI information and request permission to conduct an on-site inspection of the property. b. Consultant team will support City Staff to review design plans, title information, legal descriptions and plat maps, and any other information pertaining to the subject property. c. Consultant team will support City Staff to perform an inspection of the subject property with the owner and document and photograph the use, special features and any site improvements within the proposed acquisition area.
d. Consultant team will support City Staff to research and analyze relevant market information and formulate the valuation amount of the proposed acquisition. e. Consultant team will support City Staff to prepare a “Waiver Valuation in Lieu of Appraisal” report utilizing the Caltrans form 7-EX-21A provided in Chapter 7 “Appraisal” in the Caltrans Right of Way Manual.
Support City Staff to negotiate Right of Way Settlement/Prepare Acquisition Documents: Consultant team will support City Staff to establish and maintain a complete and current record file for each ownership in a form acceptable to the City, including maintaining a diary report of all contacts made with property owners or representatives and a summary of the status of negotiations indicating attitude of owners, problem areas, and other pertinent information. Copies of all applicable written correspondence shall be maintained in files.
ATTACHMENT B 168 June 16, 2026 Item 6
EXHIBIT A
Consultant team’s acquisition agent will support City Staff to receive and analyze title information, approved appraisal reports, and legal descriptions in sufficient detail to negotiate with property owners and other parties. Consultant team shall support preparation of offer letters and summary statements in accordance with state or federal regulations and approval of the City. Upon approval of Just Compensation, Consultant team will support City staff to present written purchase offers to owners or their representatives in person, when possible, secure receipt of delivery of offer as practical, and present and secure tenant information statements, as applicable.
Consultant team shall support City Staff to follow-up and negotiate with each property owner, as necessary; prepare and submit recommended settlement justifications to client for review and approval; review any independent appraisal secured by property owner; and coordinate reimbursement of appraisal fees (up to $5,000) with the City. Ongoing negotiations and settlement discussions may continue after the initial offer until a settlement or impasse is reached and clearly documented.
When a settlement is reached with the property owner, Consultant team will support City Staff to prepare and assemble acquisition contracts, deeds, and related acquisition documents required for the acquisition of necessary property interests and transmit executed acquisition documents to client. Each transmittal package shall include a fully executed and properly notarized deed(s), fully executed acquisition contract with attachments, and a brief settlement memorandum which summarizes the pertinent data relative to the transaction.
If a settlement cannot be reached, Consultant team will support City Staff to prepare an impasse letter for any parcel where, after diligent attempts to settle by negotiation, it appears eminent domain will be needed or prudent to acquire the needed interest. In this event, Consultant team will support City Staff to provide a condemnation-ready case file, all relevant negotiations history, and meet with the City as needed to provide relevant acquisition content.
Task 15.5 Support Title Escrow Coordination
Fee: $1,240
Consultant team shall assist City Staff with the escrow/title company in the following tasks:
a. Support opening of escrow and coordinate execution of closing instructions providing for title insurance coverage at the settlement amount.
b. Provide escrow officer with fully executed acquisition contract and notarized deed. c. Support escrow officer to facilitate the clearance of title matters as set forth in the settlement memorandum and escrow instructions.
d. Support escrow to secure full or partial reconveyance or subordination instruments from lien holders of record.
e. Support review of settlement statement for accuracy. f. Support coordination deposit of acquisition price and estimated closing costs with escrow. g. After the closing, support review the title insurance policy for accuracy. h. Support preparation and mail a letter to County Assessor requesting cancellation of taxes if appropriate.
Task 15.6 Amendment to California State Land Commission License Agreement 8181 Fee: $9,190
The City and the California State Lands Commission has an existing license agreement for the maintenance of the existing Camino Del Mar Bridge and the replacement of the existing barrier railing and pedestrian walkway. Consultant team will submit an amendment to this license, as required. Consultant team assumes that most of the general provisions will remain the same and the amendment will primarily be associated with terms related to the construction of this current project.
ATTACHMENT B 169 June 16, 2026 Item 6
EXHIBIT A
Based on initial coordination, State Lands Commission authorization will be required. The Commission authorizes these types of projects through leases for improvements utilizing sovereign land. Therefore, the City of Del Mar will need to submit an application to amend Lease 8181 to authorize 1) not just the use of temporary construction areas but 2) also the construction of the new bridge. The City can submit the application through SLC’s online platform, OSCAR (oscar.slc.ca.gov), SLC’s online system for customer applications and records. There, the City can upload all necessary documents for SLC staff to review and make payment for the application’s expense deposit. Any application or processing fees from State Lands Commission would be the responsibility of the City.
Task 15.7 Support Caltrans Right-of-Way Certification
Fee: $5,100
The final phase of the right-of-way program is right-of-way certification which documents the construction project is ready for advertising. During this process, Consultant team will assist City Staff to coordinate and attend certification planning meeting with the City, Caltrans Right-of-Way Local Assistance Coordinator, and project team to determine project requirements and certification level required to meet project construction schedule.
Consultant team will assist City Staff to coordinate with the project engineer, as well as the utility relocation, and property acquisition managers to confirm their respective activities have been completed in compliance with all applicable laws and regulations. Consultant team will assist City Staff to prepare certification forms in coordination with the engineer and the City to include the compilation of all necessary back-up documents required including; deed, final order of condemnation, access easements, cooperative agreements, permits, right of entries, etc. Consultant team will also attend and coordinate pre and post-audit submittal meetings.
Deliverables:
• Obtain Preliminary Title Reports (3) • Support Notice of Decision to Appraise (1) • Support Summary Appraisal Reports (1) • Support Appraisal Review Reports (1) • Support Acquisition documents and case files (3) • Support Caltrans Certification Forms Task 15.8 Perform Project/ROW Exhibits and ROW Engineering Fee: $16,000
Consultant team shall prepare project exhibits used for meetings, coordination, or other Acquisition Documents. Consultant team to also perform ROW Engineering to perform measurements, area calculations, or overlay requested polygons onto project mapping to provide relevant information to owners, agencies, or for other documentation purposes.
Task 15.9 Perform Unanticipated Right of Way Support or Additional Needed Plats and Legals Contingency: $15,000
This fund will be utilized for future, unanticipated requests from City, owners, resource agencies, or Caltrans as the project continues through the right of way process. This fund also includes additionally needed Plats and Legals for right of way process. Consultant to provide additional services only at the direction of the City.
ATTACHMENT B 170 June 16, 2026 Item 6
EXHIBIT A
Task 16 – Independent Constructability Review
Fee: $128,000
The project would benefit from an independent constructability review of existing bridge demolition, new bridge construction, construction staging and traffic handling, and the temporary construction trestle/work platform/and cofferdam assembly needed to construct the project.
The Constructability Review shall validate assumptions prepared during the previous Environmental Phase and independently verify the anticipated Construction Schedule prepared for conceptual understanding of the Resource Agencies. The Constructability Review shall also independently verify the Construction Cost Estimate using updated unit costs, anticipated escalation, and methods to validate the project budget as established by the Caltrans Project Report (December 2023).
Kleinfelder will perform the constructability review using staff from Kleinfelder Construction Services (KCS) which is a wholly owned subsidiary and will provide independent review staff separate from the design team.
The Independent Constructability Review will be performed after the submittal of the 65% Design (circa November 2024) and completed before the 90% Design begins (circa March 2025). This sequence will allow the project team to incorporate findings from the review into the 90% Design.
The Independent Constructability Review will include:
Civil Sheet Review
a. Task Description: Review all civil engineering drawings. b. Key Deliverables:
i. Identify design discrepancies or conflicts
ii. Verify site grading and drainage plans are consistent iii. Assess access roads and site logistics
iv. Identify of potential utility conflicts
v. Verify necessary construction details are provided
vi. Verify work is within right-of-way or construction easements are provided Bridge Sheet Review
a. Task Description: Review all bridge drawings.
b. Key Deliverables:
i. Identify potential challenges for bridge construction ii. Checking footing elevations against the grading plans iii. Identify potential utility conflicts
iv. Verify profile of bridge matches roadway profile
v. Verify necessary construction details are provided
Construction Staging and Traffic Handling Review
a. Task Description: Analyze the proposed construction staging plans. b. Key Deliverables:
i. Assess staging sequence and equipment layout
ii. Identify potential impacts on traffic and adjacent properties. iii. Provide recommendations for optimizing staging to improve efficiency iv. Verify the entire scope of work is included in the staging plans v. Check for elevation differences between stages
vi. Review potential detours
ATTACHMENT B 171 June 16, 2026 Item 6
EXHIBIT A
Nightwork Requirement and Assessment
a. Task Description: Review plans for work to be completed at night b. Key Deliverables:
i. Verify the work to be performed at night
ii. Evaluate the potential durations for the nightwork activities iii. Minimize the number of nightwork shifts
Temporary Trestle Review
a. Task Description: Review plans for temporary trestles. b. Key Deliverables:
i. Evaluate trestle size and location
ii. Provide recommendations for materials and construction methods. iii. Identify potential constructability issues related to installation and removal.
Temporary Cofferdam Review
a. Task Description: Assess the design and implementation of temporary cofferdams. b. Key Deliverables:
i. Evaluate cofferdam design for water control during construction. ii. Identify potential environmental impacts and mitigation strategies. iii. Provide recommendations for construction methods to ensure stability and safety iv. Identify potential constructability issues related to installation and removal.
Utility Schedule and Staging
a. Task Description: Review the utility relocation plans. b. Key Deliverables:
i. Verify the utility relocation corresponds with the project staging ii. Assess potential conflicts with construction activities iii. Provide recommendations for utility relocation or protection measures Schedule Review
a. Task Description: Analyze the proposed project schedule. b. Key Deliverables:
i. Evaluate the timeline for each phase of construction ii. Provide recommendations for optimizing the construction schedule.
Cost Estimate Review
a. Task Description: Review the project cost estimate.
b. Key Deliverables:
i. Assessment of the accuracy and completeness of cost estimates. ii. Provide a cursory review of the item costs
Sewer Analysis (San Elijo Joint Powers Authority vs. City of San Diego) As an additional service, the City has requested that Kleinfelder review costs and recommend whether to continue transmitting sewerage to the San Elijo Joint Powers Authority Water Reclamation Facility (in a twostage relocation configuration) compared to transmitting sewerage to the City of San Diego.
Action Item Spreadsheet
Key Deliverable: A resulting product of the Independent Constructability Review will be an Action Item Spreadsheet listing the entirety of review comments for Design Team to consider for incorporation into the Final Design Drawings. Action Item Spreadsheet to list review comment, design team disposition, and action ATTACHMENT B 172 June 16, 2026 Item 6
EXHIBIT A
item for incorporation into final design plans. These tasks include incorporating results of Independent Constructability Review into the Final Design Drawings.
Task 17 - Visual Simulations, Aesthetic Improvement Quantities and HBP Eligibility Backup Support Fee $30,000
To accommodate review comments from the Coastal Commission and City Staff, the Kleinfelder team will prepare presentations, prepare Visual Simulations, evaluate requested design changes and updates, and incorporate said changes and updates into the construction documents. These items are in addition to the previously scoped work in Amendment 6 Task 9.3.3. Additional tasks include: Railing and Barrier Options; Visual Renderings showing Bridge Color (“Mesa Buff” or other color) including Railing and Barriers; Quantities and Cost Estimates for Aesthetic Treatments; Landscaping Treatments for Consideration.
Furthermore, to accommodate Caltrans’ HBP Funding requirements for limiting Aesthetics Treatments to under 2% of total project costs, the Kleinfelder team will prepare a list of potential Aesthetics Treatment analysis detailing quantities, unit costs, and cost subtotals to maintain a running total of potential costs to support City Staff to present options to City Council for their review and consideration. This task also includes updating Caltrans HBP Eligibility Forms with participating and non-participating cost summaries. The Kleinfelder team will keep a running cost total of the Aesthetics Treatment options selected and incorporate the final selected items into the project design.
The total additional cost for Amendment 7 is $469,641. This brings the total contract value to $5,292,640 as summarized in the table below.
Phase Contract Cost
Project Approval/Environmental Document
Phase (Work Stage B)
Professional Services Agreement and
Amendments 1 through 5 $1,910,966
Final Design and Permitting (Work Stage C) Amendment 6
Amendment 7
$2,912,033
$ 469,641
TOTAL $5,292,640
Should you have any technical questions, please feel free to contact:
• Don Bloodworth from Kleinfelder at (619) 861.0337 or email [email protected]. • Jim Frost from Kleinfelder at (619) 302.9275 or email [email protected].
Thank you for your consideration of our request.
Sincerely,
Kleinfelder, Inc.
Don Bloodworth, PE
Engineer of Record
C 619.861.0337
ATTACHMENT B 173 June 16, 2026 Item 6
APPENDIX B
COMPENSATION AND FEE SCHEDULE
TASK ANALYSIS - AMENDMENT 7
COST SUMMARY PER FIRM
HELIX Monument TOTAL
Environmental ROW
TASK DESCRIPTION
Task 15 Right of Way Support Services
15.1 Support Right of Way Coordination 15,791.55 $ 15,791.55 $
15.2 Preliminary Title Work 1,365.22 $ 1,365.22 $
15.3 Support Appraisal Coordination 1,365.22 $ 1,365.22 $
15.4 Support Right of Way Acquisition 5,290.70 $ 5,290.70 $
15.5 Support Escrow Services 1,422.97 $ 1,422.97 $
15.6 SLC Encroachment Permits & License 8,952.68 $ 8,952.68 $
15.7 Support Caltrans ROW Certification 4,816.66 $ 4,816.66 $
15.8 Support ODCs 12,750.00 $ 12,750.00 $
$ -
15.9 Project Exhibits and ROW Engineering 16,000.00 $ 16,000.00 $
15.1 Plats and Legals (City Directed Contingency) 15,000.00 $ 15,000.00 $ $ -
SUBTOTAL $ - 31,000.00 $ - $ - $ 51,755.00 $ 82,755.00 $ Task 16 Constructability Review Support Services
16.1.1 Civil Sheet Review 10,000.00 $ 10,000.00 $
16.1.2 Bridge Sheet Review 20,000.00 $ 20,000.00 $
16.1.3 Construction Staging and Traffic Handling Review 20,000.00 $ 20,000.00 $
16.1.4 Nightwork Requirements Assessment 5,000.00 $ 5,000.00 $
16.2 Temporary Trestle Configuration, Openings, and Vertical Profile (Preliminary Design) 10,000.00 $ 10,000.00 $
16.3 Temporary Cofferdam Placement and Impacts 5,000.00 $ 5,000.00 $
16.4 Utility Schedule and Details - Temporary (Trestle) and Permanent (in Bridge) 10,000.00 $ 10,000.00 $
16.5 Validate Construction Schedule 10,000.00 $ 10,000.00 $
16.6 Validate Construction Cost Estimate 10,000.00 $ 10,000.00 $
16.7 Sewer Analysis (Encinas vs. Pt. Loma) 8,000.00 $ 8,000.00 $
16.8 Civil Design Coordination incorporating Constructability Results 10,000.00 $ 10,000.00 $
16.9 Bridge Design Coordination incorporating Constructability Results 10,000.00 $ 10,000.00 $ $ -
SUBTOTAL $ - 28,000.00 $ 100,000.00 $ - $ - $ 128,000.00 $ Task 4 Additional SDG&E and So.Cal.Gas Coordination
4.1 Additional SDG&E and So.Cal.Gas Coordination 24,000.00 $ 24,000.00 $ $ -
SUBTOTAL $ - 24,000.00 $ - $ - $ - $ 24,000.00 $
KLEINFELDER
KCS FIRM NAME KLEINFELDER PM, Cv, Br
KLEINFELDER
Geotech
Amendment 7 10/29/24 APPENDIX B - FEE SCHEDULE 1 of 2
ATTACHMENT B 174 June 16, 2026 Item 6
APPENDIX B
COMPENSATION AND FEE SCHEDULE
TASK ANALYSIS - AMENDMENT 7
COST SUMMARY PER FIRM
HELIX Monument TOTAL
Environmental ROW
TASK DESCRIPTION
KLEINFELDER
KCS FIRM NAME KLEINFELDER PM, Cv, Br
KLEINFELDER
Geotech
Task 14 Resource Agency Coordination and Support
14.1 Additional Coastal Commission CDP Support 20,091.00 $ 20,091.00 $
14.2 Resource Agency Coordination and Project Management 32,158.00 $ 32,158.00 $
14.3 HMMP Planting and Irrigation Preparation 24,957.00 $ 24,957.00 $ $ -
14.4 Accommodating Resource Agency Conditions (City Directed Contingency) 50,000.00 $ 50,000.00 $
14.5 Additional Coastal Commission CDP Engineering Support 6,000.00 $ 6,000.00 $
14.6 HMMP Planting and Irrigation Engineering Support 6,000.00 $ 6,000.00 $ $ -
$ -
SUBTOTAL $ - 62,000.00 $ - $ 77,206.00 $ - $ 139,206.00 $ Task 12 Additional Geotechnical Design Effort
12.1 Additional Boring (or CPT) to respond to Caltrans requests 3,711.52 $ 3,711.52 $
12.2 Fluid Circulation Loss and Re-Mod of B-3 4,687.36 $ 4,687.36 $
12.3 Moving of North Abutment Borings/CPT due to unmarked utility 2,099.72 $ 2,099.72 $
12.4 Grout Seal Implementation for borings B-2 and B-3 to mitigation fluid circulation 5,079.36 $ 5,079.36 $
12.5 CPT-2 Early Refusal and re-attempt 2,102.04 $ 2,102.04 $ $ -
12.6 Pacific Drilling 20,000.00 $ 20,000.00 $
12.6 ACME Traffic Control 7,000.00 $ 7,000.00 $
12.6 Fugro CPTs 17,000.00 $ 17,000.00 $
12.6 Cut-n-Core Drilling 4,000.00 $ 4,000.00 $
$ -
SUBTOTAL $ 65,680.00 - $ - $ - $ - $ 65,680.00 $
Task 17 Aesthetics Treatments/Visual Simulations/Presentations
17.1 Visual Simulations, Aesthetic Improvement Quantities and HBP Eligibility Backup Support 30,000.00 $ 30,000.00 $ $ -
SUBTOTAL $ - 30,000.00 $ - $ - $ - $ 30,000.00 $
TOTALS $ 65,680.00 175,000.00 $ 100,000.00 $ 77,206.00 $ 51,755.00 $ 469,641 $ HELIX Monument
Environmental ROW
KLEINFELDER
KCS
KLEINFELDER
PM, Cv, Br
KLEINFELDER
Geotech
Amendment 7 10/29/24 APPENDIX B - FEE SCHEDULE 2 of 2
ATTACHMENT B 175 June 16, 2026 Item 6
APPENDIX B
COMPENSATION AND FEE SCHEDULE
TASK ANALYSIS
PRIME CONSULTANT - KLEINFELDER (Amendment 7)
PROJECT PROJECT QA/QC BRIDGE SENIOR BRIDGE STAFF STAFF TOTAL COST EXECUTIVE MANAGER REVIEWER ENGINEER TECHNICIAN ENGINEER PROF. PROF.
ODCs Jim Don Gina Jake Ty Colby Riley Austen
Frost Bloodworth Shaw Montgomery Brittain Cushing Piper LaBarre
15.0 Right of Way Support Services
15.9 Project Exhibits and ROW Engineering 39.40 $ 3 20 4 41 27 95 16,000.00 $
15.10 Support and Plats and Legals (City Directed Contingency) 15,000.00 $ 15,000.00 $ $ -
SUBTOTAL $ 15,039.40 3 20 4 41 27 95 31,000.00 $
16.0 Constructability Review Support Services
16.7 Sewer Analysis (Encinas vs. Pt. Loma) 2,057.73 $ 8 4 10 12 34 8,000.00 $
16.8 Civil Design Coordination incorporating Constructability Results 112.12 $ 3 10 4 21 20 58 10,000.00 $
16.9 Bridge Design Coordination incorporating Constructability Results 36.60 $ 4 20 20 44 10,000.00 $ $ -
SUBTOTAL $ 2,206.45 3 18 8 4 20 20 31 32 136 28,000.00 $
4.0 Additional SDG&E and So.Cal.Gas Coordination
4.1 Additional SDG&E and So.Cal.Gas Coordination 77.95 $ 40 80 25 145 24,000.00 $ $ -
SUBTOTAL $ 77.95 40 80 25 145 24,000.00 $
Amendment 7 10/29/24 APPENDIX B - FEE SCHEDULE 1 of 2
ATTACHMENT B 176 June 16, 2026 Item 6
APPENDIX B
COMPENSATION AND FEE SCHEDULE
TASK ANALYSIS
PRIME CONSULTANT - KLEINFELDER (Amendment 7)
PROJECT PROJECT QA/QC BRIDGE SENIOR BRIDGE STAFF STAFF TOTAL COST EXECUTIVE MANAGER REVIEWER ENGINEER TECHNICIAN ENGINEER PROF. PROF.
ODCs Jim Don Gina Jake Ty Colby Riley Austen
Frost Bloodworth Shaw Montgomery Brittain Cushing Piper LaBarre
14.0 Resource Agency Coordination and Support
14.5 Additional Coastal Commission CDP Engineering Support 50.22 $ 10 20 6 36 6,000.00 $
14.6 HMMP Planting and Irrigation Engineering Support 50.22 $ 10 20 6 36 6,000.00 $
14.4 Accommodating Resource Agency Conditions (City Directed Contingency) $ 50,000.00 50,000.00 $
$ -
$ 50,100.45 20 40 12 72 62,000.00 $
17.0 Aesthetics Treatments/Visual Simulations/Presentations
17.1 Visual Simulations, Aesthetic Improvement Quantities and HBP Eligibility Backup Support $ 20 40 96 156 30,000.00 29.84 $ $ -
SUBTOTAL $ 29.84 20 40 96 156 30,000.00 $
532 175,000.00 $
check
N/A 26 118 12 4 20 20 248 84 532
$ 112.12 $ 33,215.82 9,365.20 $ 3,049.20 $ 580.80 $ 4,312.60 $ 5,070.00 $ 29,725.28 $ 10,327.46 $ $ 95,646.36 $ 79,353.64
$ 175,000.00
2024 Hourly Rate Schedule
PROJECT PROJECT QA/QC BRIDGE SENIOR BRIDGE STAFF STAFF
EXECUTIVE MANAGER REVIEWER ENGINEER TECHNICIAN ENGINEER PROF. PROF. AVERAGE $ 281.49 360.20 $ 254.10 $ 145.20 $ 215.63 $ 253.50 $ 119.86 $ 122.95 $ $ 220.76 Amendment 7 10/29/24 APPENDIX B - FEE SCHEDULE 2 of 2
ATTACHMENT B 177 June 16, 2026 Item 6
APPENDIX B
COMPENSATION AND FEE SCHEDULE TASK ANALYSIS
PRIME CONSULTANT - KLEINFELDER GEOTECHNICAL (Amendment 7)
PROJECT STAFF TOTAL COST
MANAGER PROF II
ODCs Janna Allen
Bonfiglio Rekani
12.0 Additional Geotechnical Design Effort
$ -
12.1 Additional Boring (or CPT) to respond to Caltrans requests 8 16 24 3,711.52 $
12.2 Fluid Circulation Loss and Re-Mod of B-3 8 24 32 4,687.36 $
12.3 Moving of North Abutment Borings/CPT due to unmarked utility 4 10 14 2,099.72 $
12.4 Grout Seal Implementation for borings B-2 and B-3 to mitigation fluid circulation 12 20 32 5,079.36 $
12.5 CPT-2 Early Refusal and re-attempt 2.32 4 10 14 2,102.04 $
12.6 Pacific Drilling $ 20,000.00
12.6 ACME Traffic Control $ 7,000.00
12.6 Fugro CPTs $ 17,000.00
12.6 Cut-n-Core Drilling $ 4,000.00
ODCs not specific to a Subtask (General) $ 48,000.00 48,000.00 $ SUBTOTAL 36 80 116 65,680.00 $
check
N/A 36 80 116
$ 9,758.40 7,919.28 $ $ 17,677.68
$ 48,002.32
$ 65,680.00
2024 Hourly Rate Schedule
PROJECT STAFF
PROF PROF I AVERAGE
$ 121.98 219.98 $ 212.20 $
Amendment 7 10/29/24 APPENDIX B - FEE SCHEDULE 1 of 1
ATTACHMENT B 178 June 16, 2026 Item 6
APPENDIX B
COMPENSATION AND FEE SCHEDULE
TASK ANALYSIS
SUBCONSULTANT - KCS (Amendment 7)
CONSTR. CONSTR. CONSTR. CONSTR. CONSTR. CONSTR. CONSTR. TOTAL COST
MANAGER ENGINEER ENGINEER ENGINEER ENGINEER ENGINEER ENGINEER ODCs Mark Duff Rey Matt Dave Claire Bob
Plotnikiewicz Joseph Nocon Burris Zanoni Fetros Frazer
16.0 CONSTRUCTABILITY REVIEW SUPPORT SERVICES
16.1 Constructability Review - $
16.1.1 Civil Sheet Review 16.45 4 2 3 5 19 16 49 10,000.00 $
16.1.2 Bridge Sheet Review 19.31 8 8 4 16 16 21 18 91 20,000.00 $
16.1.3 Construction Staging and Traffic Handling Review 19.31 8 8 4 16 16 21 18 91 20,000.00 $
16.1.4 Nightwork Requirements Assessment 63.57 2 1 3 2 8 8 24 5,000.00 $
16.2 Temporary Trestle Configuration, Openings, and Vertical Profile (Preliminary Design) 16.45 4 2 3 5 19 16 49 10,000.00 $
16.3 Temporary Cofferdam Placement and Impacts 78.55 2 1 2 2 8 9 24 5,000.00 $
16.4 Utility Schedule and Details - Temporary (Trestle) and Permanent (in Bridge) 16.45 4 2 3 5 19 16 49 10,000.00 $
16.5 Validate Construction Schedule 16.45 4 2 3 5 19 16 49 10,000.00 $
16.6 Validate Construction Cost Estimate 16.45 4 2 3 5 19 16 49 10,000.00 $ $ -
SUBTOTAL 262.99 40 16 20 52 61 153 133 475 100,000.00 $ 475 100,000.00 $
check
N/A 40 16 20 52 61 153 133 475
$ - $ 4,415.52 10,576.00 $ 6,598.80 $ 11,103.56 $ 14,156.27 $ 26,479.71 $ 26,407.15 $ $ 99,737.01 $ 262.99
$ 100,000.00
2024 Hourly Rate Schedule
CONSTR. CONSTR. CONSTR. CONSTR. CONSTR. CONSTR. CONSTR.
MANAGER ENGINEER ENGINEER ENGINEER ENGINEER ENGINEER ENGINEER AVERAGE $264.40 $275.97 $329.94 $213.53 $232.07 $173.07 $198.55 $ 241.08 Amendment 7 10/29/24 APPENDIX B - FEE SCHEDULE 1 of 1
ATTACHMENT B 179 June 16, 2026 Item 6
APPENDIX B
COMPENSATION AND FEE SCHEDULE
TASK ANALYSIS
SUBCONSULTANT - HELIX ENVIRONMENTAL (Amendment 7)
PRINCIPAL BIO PROJECT SENIOR PRINCIPAL PRINCIPAL LANDSCAPE LANDSCAPE TOTAL COST
BIOLOGIST MANAGER SCIENTIST PLANNER LANDSCAPE ARCH DESIGNER DESIGNER ODCs Karl Stacy Sally Vanessa Scott Jose Crystal
Osmundson Nigro Trnka Toscano Redding Andrade Xie
Task 14 Resource Agency Coordination and Support
14.1 Additional Coastal Commission CDP Support 0.44 10 40 20 70 20,091.00 $
14.2 Resource Agency Coordination and Project Management 0.57 16 20 8 40 60 60 204 32,158.00 $
14.3 HMMP Planting and Irrigation Preparation -0.13 45 45 90 24,957.00 $ $ -
SUBTOTAL 0.88 10 101 20 73 40 60 60 244 77,206.00 $
Totals = 244 77,206.00 $
check
N/A 10 101 20 73 40 60 60 364
$ - $ 28,268.01 3,400.87 $ 3,551.20 $ 20,054.68 $ 9,541.60 $ 6,384.21 $ 6,004.55 $ $ 77,206.00 $ -
2024 Hourly Rate Schedule
PRINCIPAL BIO PROJECT SENIOR PRINCIPAL PRINCIPAL LANDSCAPE LANDSCAPE
BIOLOGIST MANAGER SCIENTIST PLANNER LANDSCAPE ARCH DESIGNER DESIGNER AVERAGE $ 279.88 340.09 $ 177.56 $ 274.72 $ 238.54 $ 106.40 $ 100.08 $ $ 161.52 Amendment 7 10/29/24 APPENDIX B - FEE SCHEDULE 1 of 1
ATTACHMENT B 180 June 16, 2026 Item 6
APPENDIX B
COMPENSATION AND FEE SCHEDULE
TASK ANALYSIS
SUBCONSULTANT - MONUMENT (Amendment 7)
PROJECT TOTAL COST
MANAGER
ODCs Kim Joey Other Other Other
Bibolet Mendoza Staff 1 Staff 1 Staff 1
15.0 RIGHT OF WAY SUPPORT SERVICES
15-0101 Support Right of Way Coordination 41.05 $ 46 8 42 96 15,791.55 $ 15-0102 Preliminary Title Work 2 4 8 14 1,365.22 $
15-0103 Support Appraisal Coordination 2 4 8 14 1,365.22 $ 15-0104 Support Right of Way Acquisition 4 28 7 39 5,290.70 $ 15-0105 Support Escrow Services 3 5 7 15 1,422.97 $
15-0106 SLC Encroachment Permits & License 4 4 40 8 8 64 8,952.68 $ 15-0107 Support Caltrans ROW Certification 10 2 22 34 4,816.66 $ 15-0108 Support ODCs 12,750.00 $ 12,750.00 $
$ -
SUBTOTAL $12,791.05 68 14 71 85 38 276 51,755.00 $
check
N/A 68 14 71 85 38 276
$ - $ 3,696.28 13,774.76 $ 10,143.77 $ 8,743.10 $ 2,606.04 $ $ 38,963.95 $ 12,791.05
$ 51,755.00
2024 Hourly Rate Schedule
PROJECT Project Coordiantor Professional Staff
MANAGER AVERAGE
$ 264.02 202.57 $ 142.87 $ 102.86 $ 68.58 $ $ 156.18
Principal Sr. ROW Agent
Project
Coordinator
Professional
Staff Principal Sr. ROW Agent
Amendment 7 10/29/24 APPENDIX B - FEE SCHEDULE 1 of 1
ATTACHMENT B 181 June 16, 2026 Item 6
ATTACHMENT B 182 June 16, 2026 Item 6
ATTACHMENT B 183 June 16, 2026 Item 6
October 20, 2025
Karen Falk, PE | Principal Engineer
City of Del Mar | Public Works Department
2240 Jimmy Durante Blvd
Del Mar, CA 92014
858.375.9533 | [email protected]
Subject: Request for Amendment 8 – Changed Beach and River Bottom Conditions Camino Del Mar Bridge (57C-0209) at San Dieguito River Replacement Project Project Identification Number BRLS 5356(008)
Dear Ms. Falk,
Enclosed is Request for Amendment 8 for review and consideration.
At the September 26, 2025, field meeting, it was observed that the beach condition had changed from previously surveyed conditions. Substantial amounts of sand have been deposited just south of the northerly portion of North Beach) based on our observations.
The City desires to re-survey the revised beach area and river bottom elevations. These revised elevations would be used to create revised engineering drawings to be included within upcoming Issued for Construction (IFC) Final Engineering Plans for bidding and construction.
ATTACHMENT B 184 June 16, 2026 Item 6
This amendment request contains the following tasks to be performed in addition to the previously authorized in the Design Phase Scope and Fee included in Amendments 6 and 7. The scope of work is further described in detail, below.
Task Number Description Fee
Task 3 – Surveying and Right of
Way
Expanded Scope: Additional Beach and River Bottom
Elevations
Additional Surveying Point Elevations (Code 03-0005)
$ 19,200
Task 10 – Roadway Design
Expanded Scope: Augment Project Electronic 3D
Surfaces with Revised Beach and River Bottom
Elevations. Create new plan sheets and revise existing
plan sheets.
Additional Roadway Engineering (Code 10-0007)
$ 30,641
AMENDMENT 8 TOTAL $49,841
Task 3 – Additional Surveying Point Elevations
Expanded Scope of Work for Surveying
Fee: $ 19,200
Due to changes to the beach level and river bottom (thalweg), the City desires to perform revised surveys.
This task would assemble a collection of points obtained on a 25’ x 25’ grid pattern using both ground survey methods and bathymetric survey methods. Kleinfelder Survey Subconsultant (San Dieguito Engineers) would be performing this field and office work to transmit electronic points for Kleinfelder use.
Please see attached exhibits.
Task 10 – Additional Roadway Engineering
Expanded Scope of Work for Roadway Engineering
Fee: $ 30,641
Based on revised survey points obtained, Kleinfelder will generate a single 3D surface using AutoCAD Civil 3D.
Kleinfelder will create one new Plan Sheet and one new Longitudinal Profile showing revised beach and river bottom elevations near the bridge. Kleinfelder will also create new cross-sections & work zone sheets that are intended to inform the Contractor and Construction Manager. These new sheets would be providing more information to the Contractor regarding the condition of the beach and location of river bottom (thalweg).
These new sheets will also help the project team evaluate conditions for the Temporary Work Trestle needed for demolishing the old bridge and installing the new bridge. This task also includes updating Rock Slope Protection (RSP) Sheets & Details showing revised beach elevations.
Please see attached exhibits.
ATTACHMENT B 185 June 16, 2026 Item 6
The total additional cost for Amendment 8 is $49,841. This brings the total contract value to $5,342,481 as summarized in the table below.
Phase Contract Cost
Project Approval/Environmental Document
Phase (Work Stage B)
Professional Services Agreement and
Amendments 1 through 5 $1,910,966
Final Design and Permitting (Work Stage C)
Amendment 6
Amendment 7
$2,912,033
$ 469,641
Amendment 8 $ 49, 841
TOTAL $5,342,481
Should you have any technical questions, please feel free to contact:
Don Bloodworth from Kleinfelder at (619) 861.0337 or email [email protected]. Jim Frost from Kleinfelder at (619) 302.9275 or email [email protected].
Thank you for your consideration of our request.
Sincerely,
Kleinfelder, Inc.
Don Bloodworth, PE
Engineer of Record
C 619.861.0337
ATTACHMENT B 186 June 16, 2026 Item 6
ATTACHMENT B 187 June 16, 2026 Item 6
DONBLOODWORT
KLEINFELDER H
Bright people, Right Solutions. DRAFT
N
ATTACHMENT B 188 June 16, 2026 Item 6
130 OF 179
ATTACHMENT B 189 June 16, 2026 Item 6
131 OF 179
ATTACHMENT B 190 June 16, 2026 Item 6
131 OF 179
ATTACHMENT B 191 June 16, 2026 Item 6
131 OF 179
ATTACHMENT B 192 June 16, 2026 Item 6
0+76
0+00
0+00 1+00
DONBLOODWORT
KLEINFELDER H
Bright people, Right Solutions. DRAFT
N
ATTACHMENT B 193 June 16, 2026 Item 6
DONBLOODWORT
KLEINFELDER H
Bright people, Right Solutions. DRAFT
ATTACHMENT B 194 June 16, 2026 Item 6
0+00
1+00 0+00 0+82
DONBLOODWORT
KLEINFELDER H
Bright people, Right Solutions. DRAFT
N
ATTACHMENT B 195 June 16, 2026 Item 6
DONBLOODWORT
KLEINFELDER H
Bright people, Right Solutions. DRAFT
ATTACHMENT B 196 June 16, 2026 Item 6
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Joe Bride, Public Works Director
Polly Robertson, Management Analyst
Via Ashley Jones, City Manager
DATE: June 16, 2026
SUBJECT: Sewer Pipeline Root Control Services Contract Award REQUESTED ACTION/RECOMMENDATION:
Staff recommends that the City Council: 1) Approve an agreement with Duke’s Root Control, Inc. (Attachment A) to provide sewer line root control services; and 2) Authorize the City Manager to execute the agreement.
BACKGROUND:
Tree and vegetation roots are a common cause of blockages and overflows in sanitary sewer systems. Roots seek moisture and can enter sewer pipelines through joints and small cracks in aging infrastructure. Once inside the pipe, roots continue to grow and begin restricting wastewater flow, resulting in backups and potential sanitary sewer overflows.
Sewer pipeline root control is a preventative maintenance method used by the City of Del Mar to address root intrusion before major blockages occur. The City utilizes a qualified contractor to apply root treatment on a three-year cycle. The treatment involves applying a chemical root control agent to sanitary sewers to kill root growth present in the pipelines and to inhibit re-growth. The product used is registered by the United States Environmental Protection Agency and the California Department of Pesticide Regulation for use in sanitary sewer pipes.
On May 7, 2026, the City issued a Notice Inviting Alternatives Bids (NIAB) for sewer pipeline root control services in accordance with Del Mar Municipal Code (DMMC)
7.20.040A. The NIAB was sent to all eligible contractors on the City’s list of qualified bidders. One bid was submitted by Duke’s Root Control, Inc. (Attachment B). Staff evaluated the bid and found it responsive. Although only one bid was received, staff determined the bid was responsive and acceptable under the City’s alternative bid procedures.
1 June 16, 2026 Item 7
City Council Agenda Report
Sewer Pipeline Root Control Services Contract Award
June 16, 2026
Duke’s Root Control has provided sewer pipeline root control treatment services to the City under the City’s two previous contracts. Duke’s Root Control is a nationwide company with extensive experience providing sewer pipeline treatment services to municipalities. Accordingly, staff recommends that the City Council award the agreement to Duke’s Root Control. The agreement’s not-to-exceed amount is $102,086, with payments based on the actual lengths of pipeline where sewer root foaming is applied.
FISCAL IMPACT:
There is no fiscal action to be taken by the Council related to this agenda item. The sewer pipeline root control is a one-time treatment that is performed every three years. Sufficient funds are available to cover the cost of these services in the adopted Fiscal Year 2025- 2026.
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
This is an operational item and is not related to the City Council’s Goals and Priorities.
ATTACHMENTS:
Attachment A – Contract with Duke’s Root Control, Inc.
Attachment B – Duke’s Root Control, Inc. Bid
2 June 16, 2026 Item 7
CONTRACT BETWEEN THE CITY OF DEL MAR
AND DUKE’S ROOT CONTROL, INC.
FOR FY26 SEWER LINE ROOT CONTROL SERVICES
This Contract (“Contract”) is made and entered into by and between the City of Del Mar, a municipal corporation, hereinafter referred to as the "City," and Duke’s Root Control, Inc. hereinafter referred to as the “Contractor” (collectively “Parties”).
RECITALS
WHEREAS, the City requires a general contractor to construct a Public Works project generally described as the FY26 Sewer Line Root Control Services hereinafter referred to as the “Project.”
WHEREAS, the Contractor represents itself as possessing the necessary skills and qualifications to construct the Project required by the City and possesses the required contractor’s license of the appropriate classifications.
NOW THEREFORE, in consideration of these recitals and the mutual covenants contained herein, and in consideration of the payments and agreements hereinafter mentioned, the Parties agree as follows:
1. CONTRACTOR'S OBLIGATIONS.
1.1 Contractor shall perform the scope of work shown in the Attachment A hereinafter referred to as the “Work”, as such term is defined by the Standard Specifications for Public Works Construction, latest version (GREENBOOK).
1.2 The Contractor agrees, at the Contractor's own proper cost and expense, to do all the Work and furnish all the materials, except such as are mentioned in the specifications to be furnished by the City, necessary to construct and complete the Work in a good, workmanlike and substantial manner and to the satisfaction of the City.
1.3 Said Work shall be performed in accordance with the Contract Specifications, Drawings, and Provisions annexed hereto; and in connection with the Reference Standards below:
Standard Edition
Standard Specifications for Public Works Construction (“The GREENBOOK”)
2021
San Diego Regional Standard Drawings 2022
1.4 The Contractor shall maintain throughout the full term of this Contract all professional certifications and licenses required in order to comply with all City, State, and Federal laws in the performance of this Contract.
1.5 The Contractor shall pay wages to the Contractor's employees according to the current "General Prevailing Wage Rates" issued by the Department of Industrial Relations of the State of California. Pursuant to provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contractor, from Director of the Department of Industrial Relations. These rates are available online with the California Department of Industrial Relations (www.dir.ca.gov). The Contractor shall post a copy of such rates at the job site and shall pay the adopted prevailing wage rates as a minimum. The Contractor shall comply with the provisions of Sections 1725.5, 1771, 1773.8, 1774, 1775, 1776, 1777.5, 1777.6, 1813, and 1815 of the Labor Code.
1.6 The Contractor shall register with the Department of Industrial Relations (DIR) in accordance with California Labor Code sections 1771.1 and 1725.5 and the ATTACHMENT A 3 June 16, 2026 Item 7
CONTRACT BETWEEN THE CITY OF DEL MAR
AND DUKE’S ROOT CONTROL, INC.
FOR FY26 SEWER LINE ROOT CONTROL SERVICES
Contractor shall be subject to compliance monitoring and enforcement by DIR in accordance with California Labor Code section 1771.4.
1.7 Pursuant to and subject to the provisions of Section 1775 of the Labor Code, Contractor shall forfeit to City, as a penalty, the sum of up to two-hundred dollars ($200) for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any Work done under this Contract, by it or by any subcontractor under it, in violation of the provisions of the Contract.
2. SECURITY FOR CONTRACTOR'S PROMISE TO PERFORM.
2.1 The Contractor will not be required to post or maintain any bid, performance bonds, or payment bonds or cash security for the full term of this Contract
2.2 The City will not withhold any amount of retention.
3. CONTRACT AMOUNT AND SCHEDULE.
3.1 The City agrees to pay and the Contractor agrees to receive and accept the prices set forth in the Bid Schedule attached hereto as Attachment B and incorporated by reference as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance, including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid contract documents and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work.
3.2 Contractor agrees to complete the Work on the FY26 Sewer Line Root Control Services within 90 calendar days per Section 6-3 of the Standard Specifications for Public Works Construction (GREENBOOK), commencing upon the date stated in the Notice To Proceed issued by the City. Construction shall not commence until the City has approved bonds and insurance.
4. TERMINATION OF CONTRACT.
In the event of the Contractor's failure to prosecute, deliver, or perform the Work as provided for in this Contract, the City may terminate this Contract by notifying the Contractor by certified mail of said termination.
5. STATUS OF THE CONTRACTOR.
The Contractor shall perform the services provided for herein in a manner of Contractor's own choice, as an independent Contractor and in pursuit of Contractor's independent calling, and not as an employee of the City. Contractor shall be under control of the City only as to the result to be accomplished and the personnel assigned to the project. However, Contractor shall confer with the City as required to perform this Contract.
6. SUBCONTRACTING.
The Contractor’s ability to subcontract is limited by and must comply with the Subletting and Subcontracting Fair Practices Act, California Public Contract Code sections 4100 et seq. If the Contractor subcontracts any of the Work to be performed under this Contract, the Contractor shall be as fully responsible to the City for the acts and omissions of the ATTACHMENT A 4 June 16, 2026 Item 7
CONTRACT BETWEEN THE CITY OF DEL MAR
AND DUKE’S ROOT CONTROL, INC.
FOR FY26 SEWER LINE ROOT CONTROL SERVICES
Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in the Contract shall create any contractual relations between any subcontractor of Contractor and the City. The Contractor shall bind every subcontractor by the terms of the Contract applicable to Contractor's Work unless specifically noted to the contrary in the subcontract in question approved in writing by the City.
7. ASSIGNMENT OF CONTRACT.
The Contractor has no authority or right to assign this Contract or any part thereof or any monies due thereunder to any other party without first obtaining the prior written consent of the City.
8. VERBAL AGREEMENT OR CONVERSATION.
No verbal agreement or conversation with any officer, agent or employee of the City, either before, during or after the execution of this Contract, shall affect or modify any of the terms or obligations herein contained nor shall such verbal agreement or conversation entitle the Contractor to any additional payment whatsoever under the terms of this Contract.
9. DISPUTES.
9.1 If a dispute should arise regarding the performance of this Contract, the following procedures shall be used to address any question of fact or interpretation not otherwise settled by agreement between the parties. Such questions, if they become identified as part of a dispute between persons operating under the provisions of the Contract, shall be reduced to writing by the complaining party. A copy of such documented dispute shall be forwarded to the other party involved along with recommended methods of resolution which would be of benefit to both parties. The party receiving the letter shall reply to the letter along with a recommended method of resolution within ten (10) days of receipt of the letter.
9.2 If the dispute is not resolved, the aggrieved party shall send a letter outlining the dispute to the City to be resolved.
9.3 If the dispute remains unresolved and the parties have exhausted the procedures of this section, the parties may then seek remedies available to them at law.
9.4 Pursuant to Public Contract Code Sections 20104 and 9204, a claim by the Contractor for a time extension; payment of money or damages arising from Work done by or on behalf of the Contractor pursuant to the Contract which is not otherwise expressly provided for or the claimant is not otherwise entitled to; or an amount the payment of which is disputed by the City, shall be dealt with as follows:
A. The claim shall be in writing and include the documents necessary to substantiate the claim. Claims must be filed on or before the date of final payment. Nothing in this subdivision is intended to extend the time limit or supersede notice requirements otherwise provided by the Contract for the filing of claims.
B. For all claims, pursuant to Public Contract Code Sections 20104 and 9204:
1. City shall respond in writing to any written claim within forty-five (45) days of receipt of the claim, or may request, in writing, within thirty (30) days of receipt of the claim, any additional documentation supporting the claim or relating to defenses or claims the City may have against the claimant. City shall identify ATTACHMENT A 5 June 16, 2026 Item 7
CONTRACT BETWEEN THE CITY OF DEL MAR
AND DUKE’S ROOT CONTROL, INC.
FOR FY26 SEWER LINE ROOT CONTROL SERVICES
the disputed and undisputed portion(s) of the claim in the written response. If City fails to issue a written statement, the claim is rejected in its entirety.
2. If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of the City and the claimant.
3. The City's written response to the claim, as further documented, shall be submitted to the claimant within fifteen (15) days after receipt of the further documentation or within a period of time no greater than that taken by the claimant in producing the additional information, whichever is greater.
4. Pursuant to Public Contract Code section 9204, any payment on any undisputed portion of the claim shall be processed and made within sixty (60) days after the public entity issues its written statement.
A. If the claimant disputes the City's written response, or the City fails to respond within the time prescribed, the claimant may so notify the City, in writing, either within fifteen (15) days of receipt of the City's response or within fifteen (15) days of the City's failure to respond within the time prescribed, respectively, and demand an informal conference to meet and confer for settlement of the issues in dispute. Upon a demand sent by registered or certified mail, the City shall schedule a meet and confer conference within thirty (30) days for settlement of the dispute. Within ten (10) business days after the meet and confer conference, City shall prepare a written statement describing portions of the claim in dispute and the portions of the claim that are disputed. Mediation Prerequisite: If following the meet and conference the claim or any portion remains in dispute, the parties agree that as a condition precedent to the initiation of litigation, the parties shall submit to non-binding mediation. The parties shall mutually agree to a mediator within ten (10) business days after the City’s response following the meet and confer conference. The parties shall make reasonable attempts to mediate within thirty (30) days of the meet and confer conference. Mediation shall be subject to the following rules:
1. The mediation process shall be administered by a neutral organization agreed to by the parties and shall be confidential subject to Evidence Code Sections 1115 –1128 and 1152.
2. The costs for mediation will be shared equally by all parties. The expenses of witnesses shall be paid by the party producing such witnesses.
3. A single mediator shall be selected to mediate the dispute. At least ten (10) days before a scheduled session, each party shall provide the mediator a brief memorandum setting forth its position about the issues that need to be resolved. The brief shall be mutually exchanged between the parties. At the mediation session, the parties will be expected to produce required information for the mediator to understand and evaluate the issues presented.
4. The mediation process shall be considered terminated when: (1) in the mediator’s judgment, further efforts at mediation would not contribute to a resolution of the dispute between the parties; or, (2) by the execution of Settlement Agreement, which may be used as the basis for change order or other directive as appropriate; or, (3) written declaration of a party that it will no longer participate in further mediation proceedings.
ATTACHMENT A 6 June 16, 2026 Item 7
CONTRACT BETWEEN THE CITY OF DEL MAR
AND DUKE’S ROOT CONTROL, INC.
FOR FY26 SEWER LINE ROOT CONTROL SERVICES
B. If mediation is unsuccessful, as a prerequisite to filing suit, the Contractor must file a claim pursuant to Chapter 1 (commencing with section 900) and Chapter 2 (commencing with section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code. For purposes of those provisions, the period of time within which a claim must be filed shall begin from the time the claimant submits his or her written claim pursuant to subsection A until the time the claim is denied, including any period of time utilized by the meet and confer conference.
A civil action filed to resolve a claim subject to Section 9.4 of this Contract shall be subject to the provisions of Public Contract Code Sections 20104.4 and 20104.6.
10. HOLD HARMLESS.
10.1 The Contractor agrees to indemnify and hold the City; the City's officers, officials, employees and agents; the Engineer; and the Engineer’s officers, officials, employees and agents (together, the “City Indemnified Parties”), harmless from, and against any and all liabilities, claims, demands, causes of action, losses, suit damage, expenses and costs, including all costs of defense, expense costs and investigation expenses thereof, arising out of, or in any manner connected directly or indirectly to the acts, omissions or performance of Work by the Contractor or Contractor’s agents, employees, subcontractors, officials, officers or representatives. Upon demand, Contractor shall, at its own expense, defend the City Indemnified Parties from and against any and all such liabilities, claims, demands, causes of action, losses, damages and costs, regardless of whether or not such a claim, loss or liability is caused in part by a party indemnified hereunder.
10.2 By inspecting, approving or accepting the improvements, City shall not have waived the protections afforded herein to the City Indemnified Parties or diminished the obligation of Contractor, who shall remain obligated in the same degree to indemnify and hold the City Indemnified Parties harmless as provided above.
10.3 Contractor's obligation herein does not extend to liabilities, claims, demands, causes of action, losses, damages or costs that arise out of the City Indemnified Parties’ sole active negligence or willful misconduct.
11. RESPONSIBILITY FOR DAMAGE.
11.1 The Contractor shall obtain and maintain in full force and effect during the life of the Contract, and for five years thereafter, contractual liability insurance for bodily injury liability and property damage liability assumed by the Contractor of all claims and lawsuits against the Contractor and his/her subcontractors arising out of or in connection with the Work to be performed. Such insurance as is afforded by the policy to the Contractor for Contractual Property Damage Liability Insurance shall include coverage for property damage caused by blasting, collapse, structural injuries or damage to underground utilities. The policy shall not contain the so-called "x" "c" "u" exclusions.
11.2.1 Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence with an aggregate of $4,000,000. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
ATTACHMENT A 7 June 16, 2026 Item 7
CONTRACT BETWEEN THE CITY OF DEL MAR
AND DUKE’S ROOT CONTROL, INC.
FOR FY26 SEWER LINE ROOT CONTROL SERVICES
11.2.2 Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $2,000,000 per accident for bodily injury and property damage.
11.2.3 Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
11.2.4 Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards) with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
11.3 If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
11.4 Evidence of insurance including Commercial General Liability, Workers’ Compensation, and Automobile Liability in compliance with the above requirements shall be furnished to the City by Certificate of Insurance. Such Certificate of Insurance shall be furnished prior to the commencement of Work under the Contract. The insurance policy shall provide that the policy shall remain in force during the life of this Contract and shall not be canceled, terminated, or allowed to expire without thirty (30) days prior written notice to City from the insurance company.
11.5 Such insurance shall be issued by a company or companies approved by the City, licensed and listed with "Insurance Organizations Authorized by the Insurance Commissioner to Transact the Business of Insurance in the State of California," and shall have a rating of A- or better.
11.6 Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve the Contractor for liability in excess of such coverage, nor shall it preclude the City from taking such other actions as is available to it under any other provision of this Contract or otherwise in law.
11.7 The Contractor shall arrange for the policies to be so conditioned as to cover the performance of any changes or extra Work which may be required under the Contract.
11.8 The costs of this insurance shall be considered as included in the prices paid for the various Contract items of Work and no additional compensation will be allowed, therefore.
11.9 The Contractor shall either: (1) require each of its subcontractors to procure and to maintain Subcontractor's Public Liability and Property Damage Insurance and Vehicle Liability Insurance of the type and in the amounts specified, or (2) insure the activities of its subcontractors in its own policy in like amount.
11.10 The Contractor's policies shall contain an Additional Insured Endorsement naming as additional insured the City and its officers, consultants, agents, volunteers, and employees while on the Project and acting within the scope of their duties. For any claims related to the Project, Contractor’s insurance coverage shall be primary and noncontributory insurance as respects City, its officers, officials, employees, and volunteers.
Any insurance or self-insurance maintained by City, its officers, officials, employees, or volunteers shall be in excess of Contractor’s insurance and shall not contribute with it.
ATTACHMENT A 8 June 16, 2026 Item 7
CONTRACT BETWEEN THE CITY OF DEL MAR
AND DUKE’S ROOT CONTROL, INC.
FOR FY26 SEWER LINE ROOT CONTROL SERVICES
11.11 Prior to commencement of Work under this Contract, the Contractor shall furnish endorsements from each of the insurance companies.
11.12 The Contractor shall reimburse the City and the Engineer for all costs and expenses, including attorney's fees, incurred by said City and the Engineer, in enforcing the provisions of Section 11 of this Contract.
12. NOTICES.
Any notices to be given under this Contract, or otherwise, shall be served by certified mail and addressed and delivered as listed below:
City of Del Mar Duke’s Root Control
Attn: City Clerk Attn: Duke’s Client Support Team
1050 Camino del Mar 400 Airport Road, Suite E
Del Mar, CA 92014 Elgin, IL 60123
[email protected] [email protected]
13. LIQUIDATED DAMAGES; EXTENSION OF TIME.
In accordance with Government Code Section 53069.85, CONTRACTOR agrees to forfeit and pay to CITY the sum of three hundred dollars ($300) per day for each calendar day completion is delayed beyond the time allowed pursuant to paragraph 3 of this Contract.
Such sum shall be deducted from any payments due to or to become due to CONTRACTOR. CONTRACTOR will be granted an extension of time and will not be assessed liquidated damages for unforeseeable delays beyond the control of and without the fault or negligence of CONTRACTOR, including delays caused by CITY.
CONTRACTOR is required to promptly notify CITY of any such delay.
14. PERFORMANCE.
The City hereby promises and agrees with the Contractor to employ, and does hereby employ the Contractor to provide the materials and to do the Work according to the terms and conditions herein contained and referred to, for the prices aforesaid, and hereby contracts to pay the same at the time, and in the manner and upon the conditions hereinafter set forth, and the City and the Contractor for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance of the covenants herein contained.
15. CONTRACT AUTHORITY OVER PROPOSAL.
It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and the Bid or Proposal of the Contractor, then this instrument shall control, and nothing herein shall be considered as an acceptance of the said terms of said Proposal conflicting herewith.
16. CONTRACT DOCUMENTS.
The Contract consists of the following documents, all of which are component parts of the Contract as if herein set out in full, or attached hereto:
1. Notice Inviting Alternative Bids
2. Proposal
3. Contract
4. Worker's Compensation Certificate
5. Special Provisions and Technical Specifications
ATTACHMENT A 9 June 16, 2026 Item 7
CONTRACT BETWEEN THE CITY OF DEL MAR
AND DUKE’S ROOT CONTROL, INC.
FOR FY26 SEWER LINE ROOT CONTROL SERVICES
All the above-named Contract Documents are intended to be complementary. The Work required by one of the above-named documents and not by others shall be performed as if required by all. Any conflicts in terms or requirements of any of the Contract Documents shall be determined by the order of precedence set forth in the GREENBOOK.
17. ATTACHMENTS.
The following Contract Documents are attached hereto:
A. Scope of Work
B. Proposal/Bid Schedule/Schedule of Values
C. Worker's Compensation Certificate
18. NON-DISCRIMINATION.
18.1 Contractor shall ensure that Contractor and its Subcontractors shall not deny the Contracts’ benefits to any person on the basis of race, color, religion, ancestry, familial status, national origin, genetic information, ethnic group identification, marital status, age, gender, gender identity, gender expression sex, sexual orientation, source of income, age, medical condition, physical handicap or disability, mental disability, political affiliation, military or veteran status, or position in a labor dispute, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, color, religion, national origin, ethnic group identification, ancestry, familial status, genetic information, physical handicap or disability, mental disability, medical condition, marital status, age, gender, gender identity, gender expression, sex, sexual orientation, source of income political affiliation, military or veteran status, or position in a labor dispute. The Contractor shall ensure and its Subcontractor shall ensure that the evaluation and treatment of employees and applicants for employment are free of such discrimination.
18.2 The Contractor shall ensure that the Contractor and its Subcontractors shall comply with the applicable provisions of the Fair Employment and Housing Act (Government Code section 12900 et seq.), the regulations promulgated thereunder (Title 2, California Code of Regulations, section 7285.0 11000 et seq.) the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (sections 11135-11139.85) and any regulations promulgated thereunder.
18.3 The Contractor shall ensure that the Contractor and its Subcontractors shall not knowingly give preferential treatment of any kind whatsoever in connection with any business transaction related to the Contract to any of its affiliates or to any business enterprise in which the Contractor has any financial interest, but in such business transactions shall deal at all times with such affiliates and enterprises on the same basis as though the Contractor were dealing with any other parties.
18.4 The Contractor shall ensure that the Contractor and its Subcontractors shall, with respect to the Contract, give written notice of their obligations under this section to labor organizations representing employees of the Contractor and any contractor or subcontractor performing work on the Contract which have a collective bargaining or other contract with the Contract, such contractor or subcontractor.
18.5 The Contractor shall ensure that the Contractor and its subcontractors shall include the provisions of this section in all subcontracts to perform work with respect to the Contract.
ATTACHMENT A 10 June 16, 2026 Item 7
CONTRACT BETWEEN THE CITY OF DEL MAR
AND DUKE’S ROOT CONTROL, INC.
FOR FY26 SEWER LINE ROOT CONTROL SERVICES
19. CALIFORNIA LAW; VENUE/MISCELLANEOUS.
This Contract shall be construed and interpreted according to the laws of the State of California. Any action brought to enforce or interpret any portion of this Contractt shall be brought in the County of San Diego, California. Contractor hereby waives any and all rights it might have pursuant to California Code of Civil Procedure section 394.
20. CONSULTANT’S CERTIFICATION OF AWARENESS OF IMMIGRATION AND CONTROL ACT OF 1986.
Contractor certifies that Contractor is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 USC §§ 1101-1525) and has complied and will comply with these requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors, and consultants that are included in this Contract.
21. NO WAIVER.
No failure of either the City or the Contractor t to insist upon the strict performance by the other of any covenant, term or condition of this Contract, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Contract shall constitute a waiver of any such breach of such covenant, term or condition.
22. SEVERABILITY.
The unenforceability, invalidity, or illegality of any provision of this Agreement shall not render any other provision unenforceable, invalid, or illegal.
23. CONFLICTS BETWEEN TERMS.
If an apparent conflict or inconsistency exists between the main body of this Contract and the Exhibits, the main body of this Contract shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this Contract, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this Contracts, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this Contract.
24. SIGNING AUTHORITY.
The representative for each Party signing on behalf of a corporation, partnership, joint venture, or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto harmless if it is later determined that such authority does not exist.
25. CONTRACT REQUIREMENTS UNDER FEDERAL AWARDS
25.1 If this Contract is purchased under federal funds, additional provisions shall apply as described in Appendix II to 2 CFR §200 – Contract Provisions for Non-Federal Entity Contracts Under Federal Awards, and are hereby incorporated by reference.
25.2 If this Contract is purchased under federal-aid funds, additional provisions shall apply as described in Federal Highway Administration (FHWA) Form 1273, and are hereby incorporated by reference.
ATTACHMENT A 11 June 16, 2026 Item 7
CONTRACT BETWEEN THE CITY OF DEL MAR
AND DUKE’S ROOT CONTROL, INC.
FOR FY26 SEWER LINE ROOT CONTROL SERVICES
IN WITNESS WHEREOF, the Parties hereto have executed this Contract, which will be effective as of the date of the City’s execution of the Contract listed below.
CITY OF DEL MAR, DUKE’S ROOT CONTROL
a municipal corporation a California Corporation
By: By:
Ashley Jones, City Manager Matt Fishbune, CEO and President Date: Date:
APPROVED AS TO FORM:
Christina Cameron, City Attorney
ATTEST:
________________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
ATTACHMENT A 12 June 16, 2026 Item 7
CONTRACT BETWEEN THE CITY OF DEL MAR
AND DUKE’S ROOT CONTROL, INC.
FOR FY26 SEWER LINE ROOT CONTROL SERVICES
ATTACHMENT A – SCOPE OF WORK
The purpose of the project is to apply a chemical root control agent to sanitary sewers to kill root growth present in the lines and to inhibit re-growth. The application shall not harm the existing vegetation producing the roots. The City’s main lines are located in both the public right-of-way and public utility easements. The successful vendor will furnish all necessary materials, equipment, labor, and incidentals to perform such services.
Measurement and payment for chemical root treatment shall be determined based on the number of linear feet treated and the diameter of the pipe. All other necessary and appurtenant work, including but not limited to mobilization, demobilization, documentation, labor, permitting, equipment, materials, tools, equipment, supervision, water, water meter rental, etc. shall be considered as included in the item price per linear foot treated and no separate measurement or payment will be made.
The estimated bid quantity for chemical root treatment is for the purpose of establishing a Contract unit price for this item and the City reserves the right to vary the actual quantity at no change in the Contract unit price. Measurement of the actual number of feet treated shall be made from field measurements of the center of the manholes at each location that is treated.
Payment shall be made for all pipe sections satisfactorily treated.
ATTACHMENT A 13 June 16, 2026 Item 7
CONTRACT BETWEEN THE CITY OF DEL MAR
AND DUKE’S ROOT CONTROL, INC.
FOR FY26 SEWER LINE ROOT CONTROL SERVICES
ATTACHMENT B – PROPOSAL/BID SCHEDULE/SCHEDULE OF VALUES ATTACHMENT A 14 June 16, 2026 Item 7
CONTRACT BETWEEN THE CITY OF DEL MAR
AND DUKE’S ROOT CONTROL, INC.
FOR FY26 SEWER LINE ROOT CONTROL SERVICES
ATTACHMENT C - WORKER'S COMPENSATION CERTIFICATE
Section 3700 of the Labor Code provides in part as follows:
"Every employer except the state shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this state. (b) By securing from the Director of Industrial Relations a certificate of consent to self-insure either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.” I hereby certify that I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake selfinsurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the Work of this Contract.
CONTRACTOR'S NAME:
ADDRESS:
BOND NO.(optional):
SIGNATURE:
PRINT NAME/TITLE OF SIGNER: _____ __________
DATE:
ATTACHMENT A 15 June 16, 2026 Item 7
PREPARED FOR
400 E. AIRPORT ROAD, STE E
ELGIN, IL 60123
800-447-6687 | www.dukes.com
REQUEST FOR PROPOSAL FOR
FY26 Sewer Line RootControl
Services
May 20, 2026
City of Del Mar
1050 Camino del Mar
Del Mar, CA 92014
ATTACHMENT B 16 June 16, 2026 Item 7
FY26 Sewer Line Root Control Services
City of Del Mar | May 20, 2026
May 20, 2026
City of Del Mar
1050 Camino del Mar
Del Mar, CA 92014
RE: FY26 Sewer Line Root Control Services
To Whom it May Concern,
Thank you for the opportunity to be of service to City of Del Mar. Enclosed you will find a bid submission for the FY26 Sewer Line Root Control Services Bid scheduled to open on May 20, 2026.
Since 1979, Duke's has been a leader in the sewer industry for providing chemical maintenance services to extend the life of infrastructure.
Duke’s has a reputation for providing effective, proven methods for controlling sewer line root problems. More than 2,000 municipalities have used Duke’s to effectively treat over 400 million LF of sewers. Since that time, we have expanded our offerings to meet the ever-growing needs of local governments with innovative and quality driven sanitary sewer evaluation services. To meet that need, we now have more than 450 talented sewer professionals at Duke's, many with over 20 years of direct sewer industry experience. We are ready to collaborate, manage, and execute this program within the timelines set forth by this project. Duke's provides the capacity and equipment to handle the scope of work, and we have the skilled data quality experts to assure data integrity from start to finish.
By partnering with Duke's, you are assured of:
An Experienced Team Dedicated to Quality and Customer Service: We have more than 22 years of experience on similar projects with numerous municipalities across the U.S. Your project is the type of work we do every day.
Your Costs Will Be Controlled: Key members from the Duke's executive team also serve as hands-on project managers and drive your project towards successful completion and comprehensive analysis. This translates to lower fees. We pride ourselves on our ability to accurately estimate a project and control costs for our clients.
Extensive In-House Equipment/Capabilities and Turn-Key Approach: Duke's has the in-house personnel, equipment, knowledge, and resources to ensure that the Owner receives a quality project. By using all inhouse resources, we have more control over the schedule, cost, and quality of your project.
Sincerely,
Christina Urbina
Opportunity Coordinator
Duke's Root Control, Inc.
ATTACHMENT B 17 June 16, 2026 Item 7
Company SUMMARY
For more than 40 years, Duke's has assisted system operators in evaluating the overall condition of their facilities, identifying specific problems or shortcomings, and designing the improvements needed to address these concerns. We offer comprehensive in-house services, including inflow/ infiltration (I/I) studies, flow metering/monitoring, rain gauge installation, data collection, sanitary sewer evaluation studies, condition assessment reporting, rehabilitation design, construction inspection and management, CCTV inspection and cleaning, and Geographic Information Systems (GIS) development.
Locations of OfficeS Supporting the Project
Duke's Root Control, Inc. is headquartered in Elgin, IL with 14 local branches across the country. Duke's has over 300 full-time employees across these offices including eight registered Professional Engineers and more than 60 employees with NASSCO PACP/MACP/LACP certification.
In-House
Capabilities
Condition Assessment
• Gravity Sewer Cleaning
• NASSCO MACP Level I, II, & MannedEntry Manhole Inspection • Panoramic SI Manhole Scanning
• Video Inspection of Sewer Mains
• Sonar Inspection
• Smoke Testing
• Flow Monitoring and I/I Analysis
• Dye Testing
• Lateral Launch Video Inspection and
Locating
• Investigator Water Main Video
• Fire Hydrant Flow Testing
• Sewer Evaluation Studies
• Condition Assessment Reports
• Preliminary Engineering
GIS and Surveying
• GIS Population, Editing and Mapping
• GIS Support
• Plat and Easement Preparation
• Boundary, Utility, Topographic and
Property Surveys
Design
• Hydraulic Modeling
• Water Distribution
• Water Main Replacement
• Capacity Analysis
• Trenchless Sewer Rehabilitation
• Sewer Relocation
• Open-Cut Replacement
• Permitting
• Preparation of Construction
• Drawings and Specifications
• Bid Administration
• Grant Application and Administration
FY26 Sewer Line Root Control Services
City of Del Mar | May 20, 2026
ATTACHMENT B 18 June 16, 2026 Item 7
Experience in Providing the Services
The Duke's staff proposed for this project has 22 years of experience in providing services such as this. Our company and its employees are focused on the evaluation and design of public utilities, specifically water, sanitary sewer, and storm water. We have performed hundreds of similar projects throughout our history.
We stake our reputation on our work and will stand accountable. Repeat work is predicated on our successes. Taking responsibility for our actions in the office and in the field to quickly resolve conflicts and issues is how we ensure successful projects no matter how difficult. Honest answers and the right solutions for our clients have qualified us to support and deliver on project goals. This has been our model for success as 90% of the business we do is repeat business with existing clients.
Quality of Past Performance
Duke's has consistently met the budgets and schedules of our clients. Our goal is to go the extra mile for every client, to understand their needs and establish strong team relationships with Owners. We have a proven track record of meeting deadlines. We accomplish this, for example, by adding crews, supplementing staff, and reallocating resources. We ensure quality and safety on every project. Finally, we believe that we are accountable to the people we serve - our clients and the communities in which we work, because ultimately they are the judges of our performance.
Quality and Service
We have conducted numerous projects for municipalities throughout the US using these technologies and methods required for this study. While many other consultants leave cities with volumes of information and no direction, we differentiate ourselves in the following ways:
• A rigorous Quality Assurance/Quality Control program to reassure you that the information being gathered is appropriate, detailed, accurate, timely, and per budget. Our QA/QC plan involves multiple people reviewing the field data collected and comparing it to what was expected. Because we utilize in house staff resources for field work completion, this QA/QC process ensures completeness from field data collection through to analysis and reporting. • We realize that staff is an integral part of a diversified, well-balanced project team. Therefore, staff will always know what’s going on, where, and how long it will last. Progress meetings or phone calls will be held as appropriate to provide a schedule of planned upcoming activities, to summarize the work completed during the previous time frame, and to discuss any obstacles that have been encountered. Our business philosophy is to function as an extension of the owner’s staff so that all parties are working towards a common goal. Our web based GIS tools are updated in a real time environment, so you will always know where our field team is working and progress we are making on your project. This service is free.
PAGE 3
FY26 Sewer Line Root Control Services
City of Del Mar | May 20, 2026
ATTACHMENT B 19 June 16, 2026 Item 7
CONTRACT BETWEEN THE CITY OF DEL MAR
AND [DUKE'S ROOT CONTROL]
FOR FY26 SEWER LINE ROOT CONTROL SERVICES
ATTACHMENT B – PROPOSAL/BID SCHEDULE/SCHEDULE OF VALUES No Item Quantity Unit Unit Cost Total Cost
1 Manhole Root Control 5 EA
2 6-inch Sewer Root Control
Application
29,500 LF
3 8-inch Sewer Root Control
Application
15,750 LF
4 10-inch Sewer Root Control
Application
1,000 LF
5 12-inch Sewer Root Control
Application
(not anticipated, please provide unit
cost for inclusion in the contract)
- LF
6 15-inch Sewer Root Control
Application
(not anticipated, please provide unit
cost for inclusion in the contract)
- LF
7 18-inch Sewer Root Control
Application
(not anticipated, please provide unit
cost for inclusion in the contract)
- LF
Total Base Bid of the Project in Numbers: $________________________________________ Total Base Bid of the Project in Words: _________________________________Dollars and _______________________________cents
Payment will be based on actual quantities furnished, installed, or constructed, in accordance with the Schedule of Values
ATTACHMENT B
$202.15 $1,010.75 $2.18 $64,310 $2.18 $34,335 $2.43 $2,430 102,085.75 One hundred two thousand eighty-five seventy-five $2.65 $5.04 $7.25 20 June 16, 2026 Item 7
Root Control
Information
ATTACHMENT B 21 June 16, 2026 Item 7
Duke's Root Control, Inc. Page 1 of 7
RAZOROOTER®
SAFETY DATA SHEET
SECTION 1: PRODUCT IDENTIFICATION
Product Identity:
Use:
Manufacturer:
Manufacturer Phone:
Current Revision:
Emergency Telephone Number:
RAZOROOTER®
Herbicide
Duke's Root Control, Inc.
1020 Hiawatha Blvd., West
Syracuse, NY 13204
315-472-4781
08/07/2019
Transportation (24 Hours) CHEMTREC: 800-424-9300
Outside the United States call 202-483-7616 (collect calls accepted.) FOR 24-HOUR EMERGENCY MEDICAL ASSISTANCE CALL PROSAR 1-800-391-2584 SECTION 2: HAZARDS IDENTIFICATION
Classifications: Corrosive to Metals: Category 1
Oral: Category 4
Inhalation: Category 3
Specific target Organ Toxicity: Repeated Category 2
Eye Damage/Irritation: Category 2B
Signal Word (OSHA) Danger
Hazard Statements: May be corrosive to metals
Harmful if swallowed
Causes eye irritation
Toxic if inhaled
May cause damage to organs through prolonged or repeated exposure Hazard Symbols:
Precautionary Statements: Keep only in original container.
Do not breath mist, vapors, spray.
Wash hands and face thoroughly after handling.
Do not eat drink or smoke when using this product.
Use only outdoors or in a well-ventilated area.
If swallowed: Call a poison center, doctor or Prosar if you feel unwell. Rinse mouth.
If inhaled: Remove person to fresh air and keep comfortable for breathing.
If in eyes: Rinse cautiously with water for several minutes. Remove contact lenses if Present and easy to do. Continue rinsing.
Call a poison center, doctor or Prosar.
Get medical advice if you feel unwell.
See Section 4 First Aid Measures.
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RAZOROOTER®
SAFETY DATA SHEET
SECTION 2: HAZARDS IDENTIFICATION (cont’d)
If eye irritation persists: Get medical advice.
Absorb spillage to prevent material damage.
Store locked up.
Store in corrosive resistant plastic, plastic-lined steel, stainless steel or fiberglass container.
Dispose of contents and container in accordance with local regulations.
Other Hazard Statements: Flammable hydrogen gas may be formed on contact with incompatible metals.
See “Conditions to Avoid”, Section 10. .
SECTION 3: COMPOSITION/INFORMATION ON INGREDIENTS
Chemical Name Common Name CAS Number Concentration
Other Ingredients Other Ingredients Trade Secret 62.7%
[6,7-dihydrodipyrido(1,2-a:2’,1’-c) Diquat Dibromide 85-00-7 37.3% pyrazinediium dibromide]
Ingredients not precisely identified are proprietary or non-hazardous. Values are not product specifications.
SECTION 4: FIRST AID MEASURES
Have the product container, label or Safety Data Sheet with you when calling Prosar (800-391-2584), a poison control center or doctor, or going for treatment.
Ingestion: If swallowed: Call Prosar (800-391-2584), a poison control center or doctor immediately for treatment advice. Do not give any liquid to the person. Do not induce vomiting unless told to do so after contacting Prosar (800-391-2584) or by a poison control center or doctor. Do not give anything by mouth to an unconscious person.
Eye Contact: If in eyes: Hold eye open and rinse slowly and gently with water for 15-20 minutes. Remove contact lenses, if present, after 5 minutes, then continue rinsing eye. Call Prosar (800-391- 2584), a poison control center or doctor for treatment advice.
Skin Contact: If on skin or clothing: Take off contaminated clothing. Rinse skin immediately with plenty of water for 15-20 minutes. Call Prosar (800-391-2584), a poison control center or doctor for treatment advice.
Inhalation: If inhaled: Move person to fresh air. If person is not breathing, call 911 or an ambulance, then give artificial respiration, preferably mouth-to-mouth if possible. Call Prosar (800-391-2584), a poison control center or doctor for further treatment advice.
Most important symptoms/effects: Eye irritation
Indication of immediate medical attention and special treatment needed:
To be effective, treatment for ingestion of the product must begin IMMEDIATELY. Treatment consists of binding the active ingredient, diquat, in the gut with suspensions of activated charcoal or bentonite clay, administration of cathartics to enhance elimination and removal of diquat from the blood by charcoal hemoperfusion or continuous hemodialysis.
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RAZOROOTER®
SAFETY DATA SHEET
SECTION 5: FIRE FIGHTING MEASURES
Suitable (and unsuitable) extinguishing media:
Use dry chemical , foam or CO2 extinguishing media. If water is used to fight fire, dike and collect runoff.
Specific Hazards:
This product may form flammable and explosive hydrogen gas when in contact with aluminum.
During a fire, irritating and possibly toxic gases may be generated by thermal decomposition or combustion.
Special protective equipment and precautions for firefighters:
Wear full protective clothing and self-contained breathing apparatus. Evacuate nonessential personnel from the area to prevent human exposure to fire, smoke, fumes or products of combustion.
SECTION 6: ACCIDENTAL RELEASE MEASURES
Personal precautions, protective equipment, and emergency procedures:
Follow exposure controls/personal protection outlined in Section 8.
Methods and materials for containment and cleaning up:
Control the spill at its source. Contain the spill to prevent from spreading or contaminating soil or from entering sewage and drainage systems, or any body of water. Clean up spills immediately, observing precautions outlined in Section 8. Cover entire spill with absorbing material and place into compatible disposal container. Scrub area with hard water detergent (e.g. commercial products suchTide, Joy, Spic and Span). Pick up wash liquid with additional absorbent and place into compatible disposal container. Once all material is cleaned up and placed in a disposal container, seal container, and arrange for disposition.
SECTION 7: HANDLING AND STORAGE
Precautions for safe handling:
This product reacts with aluminum to produce flammable hydrogen gas. Do not mix or store in containers or systems made of aluminum or having aluminum fittings.
Store the material in a well-ventilated, secure area out of reach of children and domestic animals. Do not store food, beverages or tobacco products in the storage area. Prevent eating, drinking, tobacco use, and cosmetic application in areas where there is a potential for exposure to the material. Wash thoroughly with soap and water after handling.
Conditions for safe storage, including any incompatibilities: Store locked up SECTION 8: EXPOSURE CONTROLS/PERSONAL PROTECTION
THE FOLLOWING RECOMMENDATIONS FOR EXPOSURE CONTROLS/PERSONAL PROTECTION ARE INTENDED FOR THE MANUFACTURE, FORMULATION AND PACKAGING OF THIS PRODUCT.
FOR COMMERCIAL APPLICATIONS CONSULT THE PRODUCT LABEL.
Occupational Exposure Limits:
Chemical Name OSHA PEL ACGIH TLV Other Source
Other Ingredients Not Applicable Not Applicable Not Applicable Not Applicable Diquat Dibromide Not Established 0.5 mg/m³ TWA 0.5 mg/m³ TWA (0.5 Manufacturer Total; 0.08 respirable)
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RAZOROOTER®
SAFETY DATA SHEET
SECTION 8: EXPOSURE CONTROLS/PERSONAL PROTECTION (cont’d) Appropriate engineering controls:
Use effective engineering controls to comply with occupational exposure limits (if applicable).
Individual protection measures:
Ingestion: Prevent eating, drinking, tobacco usage and cosmetic application in areas where there is a potential for exposure to the material. Wash thoroughly with soap and water after handling.
Eye Contact: Where eye contact is likely, use chemical splash goggles.
Skin Contact: Where contact is likely, wear chemical-resistant gloves (such as barrier laminate, butyl rubber, Nitrile rubber, neoprene rubber, natural rubber, polyvinyl chloride [PVC] or Viton), coveralls, socks and chemical-resistant footwear.
Inhalation: A respirator is not normally required when handling this substance. Use effective engineering controls to comply with occupational exposure limits.
In case of emergency spills, use a NIOSH approved respirator with any N, R, P or HE filter.
SECTION 9: PHYSICAL AND CHEMICAL PROPERTIES
Appearance: Dark brown liquid
Odor: Odorless
Odor Threshold: Not Available
pH: 4 - 6
Melting point/freezing point: Not Applicable
Initial boiling point and boiling range: Not Available
Flash Point (Test Method): Not Applicable
Flammable Limits (% in Air): Not Available
Flammability: Not Applicable
Vapor Pressure: Diquat Dibromide <10(-8) mmHg @ 77°F (25°C) Vapor Density : Not Available
Relative Density : 1.202 g/ml @ 68°F (20°C)
Solubility (ies): Diquat Dibromide 718,000 mg/I @ 68°F (20°C) and pH 7.2 Partition coefficient: n-octanol/water: Not Available
Autoignition Temperature: Not Applicable
Decomposition Temperature: Not Available
Viscosity: Not Available
Other: None
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RAZOROOTER®
SAFETY DATA SHEET
SECTION 10: STABILITY AND REACTIVITY
Reactivity: Not reactive.
Chemical stability: Stable under normal use and storage conditions.
Possiblity of hazardous reactions: Will not occur.
Conditions to Avoid: Concentrate should not be stored in aluminum containers. Spray solutions should not be mixed, stored or applied in containers other than plastic, plastic-lined steel, stainless steel or fiberglass.
Incompatible materials: None known.
Hazardous Decomposition Products: Flammable hydrogen gas may be formed on contact with aluminum. See “Conditions to Avoid”, Section 10.
SECTION 11: TOXICOLOGICAL INFORMATION
Health effects information
Likely routes of exposure: Dermal, Inhalation
Symptoms of exposure: Eye irritation
Delayed, immediate and chronic effects of exposure: Eye irritation Numerical measures of toxicity (acute toxicity/irritation studies [finished product]) Ingestion: Oral (LD50 Female Rat): 886 mg/kg body weight Dermal: Dermal (LD50 Rabbit): > 5050 mg/kg body weight
Inhalation: Inhalation (LC50 Rat): 0.62 mg/l air – 4 hours Eye Contact: Mildly Irritating (Rabbit)
Skin Contact: Slightly Irritating (Rabbit)
Skin Sensitization: Not a Sensitizer (Guinea Pig)
Reproductive/Developmental Effects
Diquat Dibromide: Mutagenicity: No evidence in in vivo assays Development Toxicity: In rabbit studies a small percentage of fetuses had minor defects at 3 and 10 mg ion/kg/d.
Chronic/Subchronic Toxicity Studies
Diquat Dibromide: Kidney weight decreases and cataracts seen in dogs at 12.5 mg ion/kg/d No evidence for neurotoxic effects in rats dosed up to 400 ppm ion in diet for 13 weeks Carcinogenicity
Diquat Dibromide: No evidence of carcinogenicity in rat and mouse studies.
Chemical Name NTP/IARC/OSHA Carcinogen
Other ingredients No
[6,7-dihydrodipyrido(1,2-a:2’,1’- No
c)pyrazinediium dibromide]
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RAZOROOTER®
SAFETY DATA SHEET
SECTION 11: TOXICOLOGICAL INFORMATION (cont’d)
Other Toxicity Information None
Toxicity of Other Components
Other ingredients Not Applicable
Target Organs
Active ingredients Diquate Dibromide: Eye, kidney
Inert ingredients Other ingredients: Not Applicable
SECTION 12: ECOLOGICAL INFORMATION
Eco-Acute Toxicity Diquat Dibromide: Fish (Rainbow Trout) 96- hour LC50 14.83 ppm Invertebrate (Water Flea) Daphnia Magna 48-hour EC50 0.77 ppm Green Algae 4-day EC50 9.4 ppb
Bird (Mallard Duck) 14-day LD50 60.6 mg/kg
Environmental Fate Diquat Dibromide: The information presented here is for the active ingredient, diquat dibromide. Stable in soil and water. Immobile in soil.
Sinks in water (after 24 h)
SECTION 13: DISPOSAL CONSIDERATIONS
Disposal: Do not reuse product containers. Dispose of product containers, waste containers, and residues according to local, state, and federal health and environmental regulations.
Characteristic Waste: Not Applicable
Listed Waste: Not Applicable
SECTION 14: TRANSPORT INFORMATION
DOT Classification Ground Transport – NAFTA
Proper Shipping Name: Corrosive Liquid, N.O.S. (Diquat Dibromide) Hazard Class: Class 8
Identification Number: UN 1760
Packing Group: PG III
Comments Water Transport International
Proper Shipping Name: Corrosive Liquid N.O.S. (Diquat Dibromide), Marine Pollutant Hazard Class: Class 8
Identification Number: UN 1760
Packing Group: PG III
Air Transport
Proper Shipping Name: Corrosive Liquid, N.O.S. (Diquat Dibromide) Hazard Class: Class 8
Identification Number: UN 1760
Packing Group: PG III
SECTION 15: REGULATORY INFORMATION
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RAZOROOTER®
SAFETY DATA SHEET
Pesticide Registration:
This chemical is a pesticide product registered by the Environmental Protection Agency and is subject to certain labeling requirements under federal pesticide law. These requirements differ from the classification criteria and hazard information required for safety data sheet, and for workplace labels of non-pesticide chemicals. Following is the hazard information as required on the pesticide label:
Caution: Harmful if inhaled. Harmful if swallowed. Causes moderate eye irritation. Avoid breathing spray mist. Remove and wash contaminated clothing before reuse. Wash thoroughly with soap and water after handling and before eating, drinking, chewing gum, or using tobacco. Avoid contact with eyes or clothing. Wear protective eyewear. Wear long sleeve shirt and long pants, socks, shoes and gloves.
EPA Registration Number: 94625-3
EPCRA SARA Title III Classification:
Section 311/312 Hazard Classes: Acute Health Hazard
Section 313 Toxic Chemicals: None
California Proposition 65 None
CERCLA/SARA 304 Reportable Quantity (RQ)
Report product spills >= 268 gal. (based on diquat [RQ = 1,000 lbs.] content in the formulation) RCRA Hazardous Waste Classification (40 CFR 261)
Not Applicable
TSCA Status
Exempt from TSCA, subject to FIFRA
SECTION 16: OTHER INFORMATION
NFPA Hazard Ratings HMIS Hazard Ratings
Health: 2 Health: 2
Flammability: 1 Flammability: 1
Instability: 0 Reactivity: 0
0 Minimal
1 Slight
2 Moderate
3 Serious
4 Extreme
* Chronic
Original Issued Date: 4/11/2002
Revision Date: 6/1/2015 Replaces: 11/10/2014 Sections Revised: 1-16 Duke's Root Control, Inc. believes that the information and recommendations contained herein (including data and statements) are accurate as of the date thereof. NO WARRANTY OF FITNESS FOR ANY PARTICULAR PURPOSE, WARRANTY OF
MERCHANTABILITY, OR ANY OTHER WARRANTY, EXPRESS OR IMPLIED, IS MADE CONCERNING THE INFORMATION PROVIDED HEREIN. The information provided herein relates to the specific product designated and may not be valid where such product is used in combination with any other materials or in any process. Further, since the conditions and methods of use of the product and of the information referred to herein are beyond the control of Duke's Root Control, Inc., Duke's Root Control, Inc. expressly disclaims any and all liability as to any results obtained or arising from any use of the product or reliance on such information.
ATTACHMENT B 28 June 16, 2026 Item 7
PRECAUTIONARY STATEMENTS
Hazards to Humans
CAUTION: Harmful if inhaled. Harmful if swallowed. Causes moderate eye irritation. Avoid breathing spray mist. Remove and wash contaminated clothing before reuse. Wash thoroughly with soap and water after handling and before eating, drinking, chewing gum or using tobacco. Avoid contact with eyes or clothing. Wear protective eyewear. Wear long sleeve shirt and long pants, socks shoes and gloves.
Personal Protective Equipment (PPE)
Applicators and other handlers must wear:
• Coveralls over short-sleeved shirt and short pants.
• Chemical resistant gloves.
• Chemical-resistant footwear plus socks.
• Protective eyewear.
• Chemical-resistant apron when cleaning equipment, mixing or loading.
• A dust/mist filtering respirator (MSHA/NIOSH approval number prefix TC-21C).
Follow manufacturer’s instructions for cleaning/maintaining PPE. If no such instructions for washables, use detergent and hot water. Keep and wash PPE separately from other laundry.
EXCEPTION: If a closed system is used during mixing, dilution, product transportation, and cleaning, and applications will be made to closed, subsurface sewers and drains, and the product will be diluted in the closed system with water at a ratio of at least 1 part product to 50 parts water prior to use, then applicators, mixers, loaders, and other handlers may wear:
• Short sleeved shirt and long pants
• Shoes plus socks
• Waterproof gloves
Emergency Information
For spill, leak, fire, exposure, or accident, call CHEMTREC at 1-800- 424-9300.
PRODUCT INFORMATION
RAZOROOTER® is uniquely suited to sewer applications.
RAZOROOTER® is a soluble liquid designed to control tree roots in sewer, on contact. RAZOROOTER® is a non-selective herbicide, which works on all varieties of tree roots and will not harm above-ground vegetation, when applied according to label instructions. RAZOROOTER® is not volatile, and will not produce toxic gases.
DIRECTIONS FOR USE
It is a violation of Federal law to use this product in a manner inconsistent with its labeling.
Do not use in potable water systems. Do not use in storm, field or other drains unless effluent is treated in a sanitary sewer system.
Do not apply this product in a way that will contact workers or other persons, either directly or through drift. Only protected handlers may be in the area during application. Refer to the personal protective equipment information under Precautionary Statements and use all required protective clothing and equipment.
RAZOROOTER® may be applied directly to sewers either as a highpressure spray or as a foam. RAZOROOTER® may be applied in conjunction with herbicides, surfactants and foaming agents available through DRC.
RAZOROOTER® is not compatible with anionic surfactants.
Consider pipe size, sewer flow, lateral conditions, line obstructions, and severity of root intrusion in selecting proper application technique.
MIXING INSTRUCTIONS
Before mixing, determine the scope of work, including pipe size and overall lineal footage, while assessing field c onditions. U sing t he c harts b elow as guidance, determine the amount of solution required for the job.
SMALL DIAMETER PIPES
FOR USE TO CONTROL
TREE ROOT INTRUSIONS IN
SANITARY SEWERS, STORM DRAINS,
AND OTHER DRAINAGE SYSTEMS
ACTIVE INGREDIENT: By Weight
Diquat dibromide [6, 7-dihydrodipyrido (1,2-a:2’,1’-c) pyrazinediium dibromide] ...... 37.3% OTHER INGREDIENTS ........................................................................................... 62.7% TOTAL ..................................................................................................................... 100.0% This product contains 2-lbs. diquat cation per gal. as 3.73 lbs. salt per gal.
KEEP OUT OF REACH OF CHILDREN
CAUTION
FIRST AID
Have the product container or label with you when calling a poison control center or doctor, or going for treatment.
• Hold eye open and rinse slowly and gently with water for 15-20 minutes. • Remove contact lenses, if present, after the first 5 minutes, then continue rinsing eye.
• Call a poison control center or doctor for treatment advice.
If swallowed: • Call a poison control center or doctor immediately for treatment advice. • Have a person sip a glass of water if able to swallow. • Do not induce vomiting unless told to do so by the poison control center or doctor.
• Do not give anything by mouth to an unconscious person.
If on skin or • Take off contaminated clothing.
clothing: • Rinse skin immediately with plenty of water for 15-20 minutes. • Call a poison control center or doctor for treatment advice.
If inhaled: • Move person to fresh air.
• If person is not breathing call 911 or an ambulance, then give artificial respiration, preferably by mouth-to-mouth, if possible. • Call a poison control center or doctor for treatment advice.
Note to Physician: Call Prosar 1-800-391-2584 at any hour to obtain toxicology information and a diquat analysis. To be effective, treatment for diquat poisoning must be performed IMMEDIATELY.
Treatment consists of binding diquat in the gut with suspensions of activated charcoal or bentonite clay, administration of cathartics to enhance elimination and removal of diquat from the blood by charcoal hemoperfusion or continuous hemodialysis.
See Side Panel for Additional Precautionary Statements
EPA Est. No. _______
Made in U.S.A.
Duke's Root Control, Inc.(DRC)
1020 Hiawatha Blvd. West
Syracuse, NY 13204
TOTAL
GALLONS
PREPARED
SOLUTION
10 100
200
300
TREATMENT AREA (LINEAL FEET)
PER PIPE DIAMETER
4"
300'
3000'
6000'
9000'
6"
140'
1400'
2800'
4200'
8"
80'
800'
1600'
2400'
10"
50'
500'
1000'
1500'
12"
35'
350'
700'
1050'
TOTAL
GALLONS
PREPARED
SOLUTION
10 100
200
300
TREATMENT AREA (LINEAL FEET)
PER PIPE DIAMETER
15"
35'
350'
700'
1000'
LARGE DIAMETER PIPES
18"
27'
270'
540'
810'
21"
23'
230'
460'
690'
24"
20'
200'
400'
600'
27"
17'
170'
340'
510'
30"
15'
150'
300'
450'
36"
12'
120'
240'
360'
42"
11'
110'
220'
330'
48"
10'
100'
200'
300'
Prepare solution by mixing at a rate of 2 quarts of RAZOROOTER® per 100 gallons of water. Use only clean, fresh water to prepare the solution. Prepare enough solution to complete the job, or to fill the solution tank, whichever is less.
Use solution promptly after mixing.
If foaming method will be used, add the amount of foaming agent required to produce 20 gallons of foam per gallon of solution, as prepared above.
Only use foam-making equipment approved by DRC, and additives approved by DRC which specifically state “for use with RAZOROOTER®” on the label. RAZOROOTER® is not compatible with anionic surfactants.
SPRAY APPLICATION
Prepared RAZOROOTER® solution may be sprayed into sewers at various pressures and flow rates, depending upon the capabilities of the application equipment. Do not exceed the equipment manufacturer’s recommendations for pressures and flow rates.
Begin at downstream sections of the area to be treated. Insert the spray discharge hose through the length of the pipeline intended for treatment. Spray the prepared RAZOROOTER® solution under pressure as the hose is retrieved. Retrieve the discharge hose at a rate sufficient to contact and saturate all root masses in the pipeline with RAZOROOTER® solution, applying to the point of runoff. Monitor tank level and solution flow rate to calibrate discharge hose retrieval rate, in order to evenly apply all prepared solution.
Treat large pipes (15” or larger in diameter) with a hose fitted with skids designed to elevate the discharge nozzle. This will center the discharge nozzle in the pipe and enhance performance. Contact DRC to obtain skids, if needed.
Treat manholes by retrieving hose vertically while spraying walls to the point of runoff. Do not re-enter manholes until sprays have dried.
FOAM APPLICATION
Mixing prepared RAZOROOTER® solution with foam during
application extends contact time of roots with product, and helps product to reach roots in lateral connections. Foam
application equipment used with RAZOROOTER® must be
approved by DRC and used only by applicators trained to operate the equipment. Training in RAZOROOTER® application by foam is available from DRC.
Begin at downstream sections of the area to be treated. Insert the spray discharge hose through the length of the pipeline intended for treatment. Spray the prepared RAZOROOTER®
solution and foam under pressure as the hose is retrieved.
Treat manholes by applying a 3” layer of foam to walls while retrieving hose vertically. Do not re-enter manholes until foam has dried.
Building Laterals: Building laterals may be treated using the foaming method by injecting the foam via flow-through inflatable cleanout plugs. Cap or plug all drain lines, cleanouts, and fixtures that tie into the line being treated. Determine the lateral pipe size and length and operate equipment for the time it takes to produce the required amount of foam. Use caution to prevent plug blow out.
STORAGE & DISPOSAL
Donotcontaminatewater,foodorfeedbystorage,disposalor cleaning of equipment.Open dumping is prohibited.
Pesticide Storage: Keep pesticide in original container. Do not put concentrateordiluteintofoodordrinkcontainers.Donot contaminate feed,foodstuffs or drinkingwater. Do not store or transport nearfeed orfood.Storeattemperatureabove32°F.For helpwithany spill,leak, fire or exposure involving this material, call CHEMTREC (1-800-424-9300).
Pesticide Disposal:Pesticidewastesareacutelyhazardous. Improper disposal of excess pesticide,spraymixture,orrinsate is a violation of Federal Law. If thesewastes cannot be disposed of by use according to label instructions, contact your State Pesticide or Environmental ControlAgency,ortheHazardousWaste representative atthe nearest EPARegionalOffice for guidance.
Container Handling: Refillable container. Refill this container with pesticide only. Do not reuse this container for any other purpose. Cleaning the container before final disposal is the responsibility of the person disposing of the container. Cleaning before refilling is the responsibility of the person refilling. To clean container before final disposal, empty the remaining contents from this container into applicationequipmentormix tank.Fillthe containerabout10percent full with water. Agitate vigorously or recirculate water with the pump for 2 minutes. Pour or pump rinsate into application equipment orrinsate collection system.
Repeat this rinsing procedure two more times. Then offer for recycling if available or puncture and dispose of container in a sanitary landfill, or by incineration, or by other procedures allowed by state and local authorities.
Container Precautions: Before refilling, inspect thoroughly for damage, such as cracks, punctures, bulges, dents, abrasions and damaged or worn threads on closure devices.
Refill Only with RAZOROOTER®. The contents of this container cannot be completely removed by cleaning. Refilling with materials other than RAZOROOTER® will result in contamination and may weaken container.
Afterfilling and before transporting,check forleaks.
Do notrefill ortransport damaged orleaking container.
CONTAINER IS NOT SAFE FOR FOOD, FEED OR DRINKING WATER.
WARRANTY STATEMENT
DRC and Seller warrant that this product conforms to its chemical description and is reasonably fit for the purpose stated on the label when used in accordance with the directions and instructions specified on the label under normal conditions of use, but neither this warranty nor any other warranty of merchantability or fitness for a particular purpose, express or implied, extends to the use of this product contrary to label instructions, or under abnormal conditions, or under conditions not reasonably foreseeable to DRC or Seller, and buyer assumes the risk of any such use.
RAZOROOTER® is a trademark of DRC.
Environmental Hazards
This pesticide is toxic to aquatic invertebrates. Keep out of lakes, ponds, and streams. Do not apply directly to water bodies, to areas where surface water is present or to intertidal areas below the mean high water mark. Do not contaminate water when disposing of equipment washwaters. If these wastes cannot be disposed of by use according to label instructions, contact your State Pesticide or Environmental Control Agency, or the Hazardous Waste representative at the nearest EPA Regional Office for guidance. Keep off lawns and plants, as they may be severely injured. Foam should be shoveled off planted areas immediately rather than washing off with water.
Notify appropriate wastewater agency prior to use of this product so that it may monitor the operations of the wastewater treatment plant.
User Safety Recommendations
Users should:
• Wash hands before eating, drinking, chewing gum, using tobacco or using the toilet.
• Remove clothing immediately if pesticide gets inside. Then wash thoroughly and put on clean clothing.
• Remove PPE immediately after handling this product. Wash the outside of gloves before removing. As soon as possible, wash thoroughly and change into clean clothing.
• Do not enter manholes or other confined space areas adjacent to treated areas until all foam or spray has dried and always use full Federal and State OSHA mandated procedures for confined space entry.
RAZOROOTER®
__________ 94625-NY-1
Rev: V-3-LBL-RAZR2-001-D20190827-APP20140703 30 Gallons Net Contents ____________
For 24-hour Emergency medical assistance call Prosar: 1-800-391-2584 Hot Line Number
ATTACHMENT B 29 June 16, 2026 Item 7
Guarantee
We guarantee to kill all the roots in every sewer we treat and to eliminate the main line stoppages caused by live tree roots.
If live roots are found in a sewer within six months after the application, or if a treated sewer plugs up and floods due to tree roots during the guarantee period (see below), we will re-treat that section, at our own expense, or remit to the customer 100% of the payment we received to treat that section of sewer.
The decision of the customer as to the cause of the plug-up is binding.
This guarantee applies only to sewer stoppages caused by live tree roots. It does not apply to stoppages caused by grease or other foreign matter; flat, collapsed or deformed pipe; or flooding caused by a surcharged or plugged sewer section downstream from a guaranteed sewer section. This guarantee applies to main line sewers only.
Guarantee Period
Any section of sanitary sewer we treat will not plug up and flood due to tree root obstructions for a period of two years. The guarantee period begins on the date of treatment, and ends two years after the date of treatment.
Extended Guarantee With Repeat Treatments
Whenever we perform a repeat application to a section of sewer within six months of the expiration of the previous guarantee, the guarantee is extended for an additional three years. Re-treatments, performed at no charge in honor of the guarantee, do not extend the expiration date of the guarantee.
Liability
Duke’s is an insured, fully licensed pesticide application company, and is certified to apply EPA-registered herbicides to sanitary sewers in compliance with Federal and State regulations. Duke’s accepts responsibility for any damage to above-ground vegetation.
Duke’s is not responsible for damages caused by sewer stoppages. 1020 Hiawatha Blvd., West • Syracuse, NY 13204-1131
800-447-6687 • Local (315) 472-4781 • Fax (315) 475-4203 • dukes.com ATTACHMENT B 30 June 16, 2026 Item 7
Duke’s utilizes Razorooter™, a herbicide-laden, thick
foam the consistency of heavy shaving cream. Since
effectively killing roots in sewer systems requires
access to the entire line, Duke’s crew inserts a
hose from manhole to manhole. The hose releases
and sprays the foam in all directions, allowing
it to adhere to roots and penetrate through wye
connections to kill roots even in lateral lines. The entire system is treated as the foam compresses against pipe surfaces and penetrates cracks, joints and connecting sewers. Roots are killed on contact inside and outside the pipe walls, decay naturally and slough away, with regrowth delayed for two to three years. Trees and other above ground vegetation are not harmed.
Alternative Solutions: Expensive, Disruptive & No Guarantee Replacing or lining a pipe is another option; however, it is expensive, can be disruptive and doesn’t guarantee the thirsty roots won’t find their way through the pipe once again. Mechanical root removal involves physically cutting away roots, which can damage pipes and lead to thicker regrowth, often requiring more frequent cutting.
Regardless of the method used, the best root control program is one that minimizes damage and costs through regular, proactive maintenance. Duke’s exclusive root control product is translocated up the roots with each application. This preventive maintenance prolongs the life of pipes, providing substantial cost savings in the long run.
ROOT Control
“ Duke’s solves maintenance problems. I
have worked with them directly for many
years on several projects, and I’ve seen
the exceptional results firsthand. I have
personally entered manholes where we
had up to 80% blockage caused by large
root masses. After the Duke’s application,
I re-entered one year later, and the roots
were completely decayed. I’m so confident
in Duke’s products and services that I refer
them directly to my municipal clients.”
– Jim McGregor, PE, Hatch Mott McDonald
WWW. DUKES.COM
ATTACHMENT B 31 June 16, 2026 Item 7
PARTNERING IN ASSET MANAGEMENT
Duke’s has been called in on countless consent decrees to help reduce overflows quickly and gain back much needed capacity.
Our crews act as another resource in your arsenal to meet even the toughest mandates for capacity assurance and I&I abatement.
Duke’s treatments are effective on the largest roots in your system, but treating smaller roots before there are issues is the key to asset management. We have clients that started treating over 40 years ago and those segments are still an asset to this day.
CASE IN POINT: ROOTING OUT SSOs
Virginia Beach Department of Public Utilities Management:
400 pumping stations, 1,800 miles of gravity pipe and 190 miles of force mains.
VA Beach needed a proactive Management, Operation and
Maintenance (MOM) Program to determine the cause of stoppages and overflows, maintenance history, the work process and system characteristics. Inspections and thorough analysis showed that grease and roots were the No. 1 and 2 listed causes of SSOs. Duke’s Razorooter™ pilot program was initiated.
RESULTS:
• Instantaneous ROI via reduced frequency of SSOs after implementation of the MOM program.
• 1st year of formal root control program: the number of SSOs dropped over 30 percent and have continued to drop substantially every year since.
• Taking an O&M approach as opposed to a “Find and Fix” mentality, all things being equal, over 20 years, the cost would be about $157 million, significantly less than the nearly $400 million estimated for a traditional once-and-done solution that would likely require a reinvestment 20 years down the road. 888-655-4085
– Aaron K. Nelson, P.E., VP, Brown and Caldwell
DRC-FS-RC-0821
WWW. DUKES.COM
“The comprehensive MOM program, which includes a sizable root control effort, is a prime example of a success story that can be shared with other similar communities. It documents capacity assurance results and reductions in SSOs, which was our primary goal, without high cost of implementing traditional I&I reduction efforts. We now have a good, solid foundation, fewer environmental impacts and a process to continually get to the cause — grease and roots — instead of our previous reactionary approach to clean when the stoppages occurred. We have made great strides.” Duke’s exclusive Razorooter™
is a diquat-based herbicide
registered by the U.S.
Environmental Protection
Agency (EPA) for controlling
nuisance tree roots in
sanitary sewer line collection
systems.
ATTACHMENT B 32 June 16, 2026 Item 7
400 E. Airport Road, Suite E
Elgin, Illinois 60123
800-447-6687 | www.dukes.com
A Reputation for trust
At Duke's, our mission is to provide
unparalleled personal service with the
knowledge and expertise of our team,
offering cost-effective solutions and
innovative design.
We are consistent leaders in the fields
of water, wastewater, and stormwater
consulting, specializing in the inspection,
evaluation, mapping, rehabilitation, and
design of these infrastructure systems.
With a quality team of highly-motivated
experts, our strength stems from our
commitment to clients, employees, our
industry, and the communities we serve.
ATTACHMENT B 33 June 16, 2026 Item 7
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Nestor Machado, Associate Management Analyst
Karen Brindley, Planning and Community Development Director Via Ashley Jones, City Manager
DATE: June 16, 2026
SUBJECT: First Amendment to Agreement with Mikhail Ogawa Engineering, Inc. for Clean Water Program Management Services
REQUESTED ACTION/RECOMMENDATION:
Staff recommends that the City Council: 1) Approve the First Amendment to the Agreement with Mikhail Ogawa Engineering, Inc. (Attachment A) for Clean Water Program Management services, extending the term for an additional two-year period ending June 30, 2028, and adjusting fees for inflation; and 2) Authorize the City Manager to execute the Amendment.
BACKGROUND:
On July 1, 2021, the City of Del Mar entered into a five-year agreement with Mikhail Ogawa Engineering, Inc. (MOE) (Attachment B) to provide Clean Water Program management services, including program administration, runoff inspection services, education campaigns and updates, and representation of the City in regional workgroups.
The City is required to prevent pollutants from entering the San Dieguito and Los Peñasquitos Watersheds, which are regulated by state and federal laws including the Municipal Separate Storm Sewer System (MS4) permit issued by the San Diego Region Water Quality Control Board and the United States National Pollutant Discharge Elimination System (NPDES) storm water permit. To ensure compliance with these regulations, as well as to protect and enhance the quality of the lagoons, beaches, and the Pacific Ocean, management of the Program includes a variety of activities.
Managed primarily by the Planning and Community Development Department, the Program includes coordination with the Public Works Department and Engineering Services on operational activities to ensure regulatory compliance.
DISCUSSION/ANALYSIS:
Since 2009, the City has contracted with Mikhail Ogawa Engineering (MOE) for Clean Water Program management services. The current agreement with MOE expires on June 30, 2026, and Section 2.1 of the agreement allows for one two-year term extension based on satisfactory performance and mutual agreement between the parties. 1 June 16, 2026 Item 8
City Council Agenda Report
First Amendment to MOE Agreement – Clean Water Program
June 16, 2026
MOE continues to support staff with field inspections for development and Capital Improvement Program projects. MOE also represents the City of Del Mar in coordinating watershed and regional workgroups and working with the Regional Water Quality Control Board (RWQCB). MOE also supports the Clean Water Program through preparation and submittal of the mandatory annual Jurisdictional Runoff Management Plan (JRMP) report and Water Quality Implementation Plans (WQIP) reports for the San Dieguito Lagoon and Los Peñasquitos Lagoon watersheds.
Due to escalating labor costs resulting from inflation, as part of the extension of their agreement, MOE has requested a Consumer Price Index (CPI) adjustment to its fee schedule (Exhibit A to Attachment A) for Fiscal Year (FY) 2026-2027, plus a 6% catch-up adjustment due to MOE’s rates falling behind the actual CPI. The overall proposed increase for FY 2026-2027 is approximately 9%. The proposed rates would align with current market conditions.
FISCAL IMPACT:
There is no fiscal action to be taken by the City associated with the recommended action.
The fiscal impact of these services annually is approximately $305,550. Sufficient funds have been included in the approved FY 2026-2027 Operating and Capital Budget and will be included in future budget proposals for Council consideration.
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
This is an operational item and is not included in the City Council’s list of Goals and Priorities.
ATTACHMENTS:
Attachment A – First Amendment to Agreement with MOE
Exhibit A to Attachment A – Updated Fee Schedule from MOE Attachment B – Original Agreement with MOE
2 June 16, 2026 Item 8
FIRST AMENDMENT TO AGREEMENT BETWEEN
THE CITY OF DEL MAR AND MIKHAIL OGAWA ENGINEERING, INC.
FOR CLEAN WATER PROGRAM MANAGEMENT SERVICES
THIS FIRST AMENDMENT to the Agreement (First Amendment) is made and entered into effective the 1st day of July, 2026, by and between the City of Del Mar, a Charter City and municipal corporation (“City”), and Mikhail Ogawa Engineering, Inc. (“Consultant”) (collectively “Parties”).
RECITALS
WHEREAS, on July 1, 2021, the City and Consultant entered into an Agreement establishing the terms and conditions for Consultant to provide environmental consulting services to the City for a five-year period terminating June 30, 2026; and WHEREAS, the Parties now desire to extend the term of the Agreement for an additional two-year period; and
WHEREAS, the Parties now desire to amend the compensation rates for clean water program management services included in Exhibit B of the Agreement to provide for a 9% Consumer Price Index (CPI) increase depending on the type of service provided; and
WHEREAS, the First Amendment is necessary in order to extend the term of the Agreement and to provide for a 9% Consumer Price Index (CPI) based increase to the fee schedule.
NOW, THEREFORE, the Parties hereby agree to amend the Agreement as follows:
Section 1. Section 2.1 of the Agreement is amended as follows:
2. DURATION OF AGREEMENT
2.1 Term, Time for Performance. The term of the Agreement is for a period commencing on July 1, 2021, and terminating June 30, 2028, (“Termination Date”) unless terminated earlier as set forth herein.
Section 2. The fee schedule in Exhibit B to the agreement (“Fee Schedule”) is hereby removed and replaced by the new Exhibit A fee schedule included with this First Amendment to provide for a Consumer Price Index based price increase of 9% for clean water program management services.
Section 3. Except as otherwise provided in this First Amendment, all terms and conditions, and attachments and exhibits thereto, of the Agreement shall remain in full force and effect.
Attachment A 3 June 16, 2026 Item 8
City of Del Mar
First Amendment to MOE Agreement – Clean Water Program Services
IN WITNESS WHEREOF, the parties have caused this First Amendment to be effective as of the date first written above.
CITY OF DEL MAR,
a municipal corporation
By:
Ashley Jones, City Manager
MIKHAIL OGAWA ENGINEERING, INC.
By:
Mikhail Ogawa P.E., President
ATTEST:
By:
Sarah Krietor, Administrative Services
Manager/City Clerk
APPROVED AS TO FORM:
By:
Christina Cameron, City Attorney
Attachment A 4 June 16, 2026 Item 8
MIKHAIL OGAWA ENGINEERING INC RATE SHEET
CITY OF DEL MAR PROPOSED CLEAN WATER PROGRAM SERVICES
EFFECTIVE JULY 1, 2026 – JUNE 30, 2028
Senior Principal ................................................................ $162.00 Associate Principal ............................................................. 160.00 Senior Engineer.................................................................. 150.00 Senior Scientist................................................................... 146.00 Associate Engineer............................................................. 142.00 Associate Scientist.............................................................. 140.00 Assistant Engineer.............................................................. 129.00 Assistant Scientist............................................................... 125.00 Student................................................................................. 60.00 Exhibit A to Attachment A 5 June 16, 2026 Item 8
Attachment B 6 June 16, 2026 Item 8
Attachment B 7 June 16, 2026 Item 8
Attachment B 8 June 16, 2026 Item 8
Attachment B 9 June 16, 2026 Item 8
Attachment B 10 June 16, 2026 Item 8
Attachment B 11 June 16, 2026 Item 8
Attachment B 12 June 16, 2026 Item 8
Attachment B 13 June 16, 2026 Item 8
Attachment B 14 June 16, 2026 Item 8
Attachment B 15 June 16, 2026 Item 8
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Attachment B 19 June 16, 2026 Item 8
Attachment B 20 June 16, 2026 Item 8
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Kaitlyn Elliott-Norgrove, Special Projects & Programs Manager Via Ashley Jones, City Manager
DATE: June 16, 2026
SUBJECT: Professional Service Agreements with the Del Mar Village Association for Economic Development and Business Support and Destination Marketing REQUESTED ACTION/RECOMMENDATION:
Staff recommends that the City Council: 1) Approve Agreements with the Del Mar Village Association for Economic Development and Business Support Services (Attachment A) and Destination Marketing Services (Attachment B); and 2) Authorize the City Manager to execute the Agreements.
BACKGROUND:
The City of Del Mar has a long-standing partnership with the Del Mar Village Association (DMVA) to provide economic development, business support, and destination marking services to the Del Mar business community. While larger cities perform these functions internally, Del Mar’s small size and limited staff capacity make contracting with DMVA for these services a cost-effective solution. Additionally, DMVA is uniquely positioned to provide these services as there is no other entity that provides similar services in the City.
To date, the services provided by DMVA have been highly satisfactory and DMVA has proven to be an excellent partner to the City.
DISCUSSION/ANALYSIS:
Economic Development and Business Support Services
The City contracts with the DMVA for Economic Development and Business Support Services through a professional services agreement, the most recent of which was approved in 2023 and will expire on June 30, 2026. The current cost for these services is $75,000 (FY 2025-26).
Under the agreement, the DMVA serves as a resource to existing Del Mar businesses; supports new Del Mar business development and improvements in the Del Mar Village; continues existing and expands new programs to drive commerce in the downtown Del 1 June 16, 2026 Item 9
City Council Agenda Report
DMVA Agreements for Economic Development, Business Support and Destination Marketing June 16, 2026
Mar Village; supports fundraising initiatives for the downtown; and partners with the City on downtown improvements and programming.
Staff recommends that the City enter into a new agreement with the DMVA (Attachment A) for an initial three-year period ending on June 20, 2029, with the ability to extend for an additional two years. The contractual cost for these services will be $82,500 in the first year, with an annual CPI increase thereafter not to exceed three-percent (3%). Overall, between FY 2025-26 and FY 2026-27, the costs of the agreement are increasing tenpercent (10%); this increase better reflects the expanded breadth of DMVA’s services to the City.
More detailed information about the scope work and services to be provided can be found in Exhibit A to Attachment A.
Destination Marketing Services
The City has long recognized the value of promoting Del Mar as a tourist destination. As highlighted during the pandemic, the City is heavily dependent on Transient Occupancy Tax (TOT) and sales tax revenue generated by visitors, which are also two of the City’s three largest sources of revenue. A substantial portion of the City’s General Fund revenue comes from TOT, which is largely paid by tourists and accounts for approximately 17% of the General Fund.
DMVA has successfully overseen tourism-related marketing and promotion efforts for the City since 2010, which is currently funded by a 1/13 proportionate share of the total TOT remitted to the City. In FY 2025-26, the share of TOT to be paid to the DMVA is estimated at $334,904.
The City’s TOT contribution to DMVA for destination marketing is an important way for the City to support and reinvest in the business community using funds generated by local hotels, while also investing in the City’s overall financial viability and economic success.
Services provided by the DMVA include destination marketing designed to promote tourism in Del Mar through various methods, including digital advertising; international, national, and local event production and cross-promotion; destination communication and visitor guidance; and program management and reporting.
The current agreement with DMVA for these services began in 2023, and will expire on June 30, 2026. Staff recommends the City enter into a new three-year agreement with the DMVA to begin on July 1, 2026, and end on June 30, 2029 (Attachment B). The agreement may be extended by the parties for an additional two-year period based on satisfactory performance. In FY 2026-2027, the estimated TOT to be paid to DMVA is approximately $392,415, which is increased over the prior year based on a projected increase to TOT due to short-term rentals.
2 June 16, 2026 Item 9
City Council Agenda Report
DMVA Agreements for Economic Development, Business Support and Destination Marketing June 16, 2026
More detailed information about the scope of work and services to be provided is included in Exhibit A of Attachment B.
FISCAL IMPACT:
There is no fiscal action to be taken by the City Council related to this agenda item.
Sufficient budget for the Agreements in the amounts descried above are included in the FY 2026-27 Budget Update for Council consideration as a separate item on the same meeting agenda.
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in the California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have the potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.
ATTACHMENTS:
Attachment A – Agreement for Economic Development and Business Support Services Attachment B – Agreement for Destination Marketing Services 3 June 16, 2026 Item 9
PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF DEL MAR AND THE DEL MAR VILLAGE ASSOCIATION
FOR ECONOMIC DEVELOPMENT & BUSINESS SUPPORT SERVICES
This Professional Services Agreement (“Agreement”) is made and entered into this 1st day of July, 2026 by and between the City of Del Mar, a Charter City and a municipal corporation (“City”), and the Del Mar Village Association (“DMVA”) (collectively “Parties”).
WHEREAS, the City desires to contract with the DMVA to provide programs that support and facilitate economic growth and development of the Del Mar business community (“Consulting Services”). Said work is to be performed in accordance with the terms and conditions set forth below and as described in the scope of services, attached hereto as Exhibit “A” and incorporated herein; and
WHEREAS, the City has initially determined that DMVA is qualified by experience and ability to perform the services desired by City, and DMVA is willing to perform such services; and WHEREAS, DMVA will conduct all the work as described and detailed in this Agreement to be provided to the City.
NOW, THEREFORE, the Parties hereto mutually covenant and agree with each other as follows:
1. CONSULTING SERVICES.
1.1 Scope of Services. The DMVA shall perform the Consulting Services as set forth in the written Scope of Services, attached hereto as Exhibit “A” and incorporated herein.
Such services shall be provided at the direction of the City.
1.2. Designated Point of Contact. City shall provide DMVA access to appropriate staff and resources for the coordination and provision of services. Prior to the start of services, each Party shall identify for the other a designated point of contact for administration and oversight of the services to be provided under this Agreement, with notification of any change to the point of contact within thirty (30) days.
1.3. City Modification of Scope of Services. City may order changes to the Scope of Services within the general scope of this Agreement consisting of additions, deletions, or other revisions. If such changes cause a change in the DMVA’s cost of, or time required for, completion of the Scope of Services, an equitable adjustment to DMVA’s compensation and/or contract time shall be made, subject to the City’s approval. All such changes shall be authorized in writing, executed by DMVA and City. If such a change results in an extension of the term of this Agreement or increases the maximum amount to be paid under this Agreement, no such change shall have any force or effect unless an amendment to this Agreement is approved by the City Council.
2. DURATION OF AGREEMENT.
2.1 Term, Time for Performance. This Agreement shall be effective for a period of three (3) years beginning on July 1, 2026, and ending on June 30, 2029. The agreement may be extended for an additional two (2) year period, upon written approval of both parties. Time is of the essence for this Agreement and each provision of this Agreement, unless otherwise specified in this Agreement.
ATTACHMENT A
4 June 16, 2026 Item 9
Professional Services Agreement
For Economic Development Services
2.2 Delay. Any delay occasioned by causes beyond the control of DMVA may merit an extension of time for the completion of the Scope of Services. When such delay occurs, DMVA shall immediately notify the Project Coordinator in writing of the cause and the extent of the delay, whereupon the Project Coordinator shall ascertain the facts and the extent of the delay and grant an extension of time for the completion of the Consulting Services when justified by the circumstances provided that no extension of time shall be granted which would extend the time for performance beyond the date specified in section 2.1 above.
2.3 City’s Right to Terminate for Default. Should DMVA be in default of any covenant or condition hereof, City may immediately terminate this Agreement for cause if DMVA fails to cure the default within ten (10) calendar days of receiving written notice of the default.
2.4 City’s Right to Terminate without Cause. Without limiting its rights in the event of DMVA’s default, City may terminate this Agreement, without cause, by giving written notice to DMVA. Such termination shall be effective upon receipt of the written notice. DMVA shall be compensated for all effort and material expended on behalf of City under the terms of this Agreement, up to the effective date of termination. All personal property remaining in City facilities or on City property thirty (30) days after the expiration or termination of this Agreement shall be, at City’s election, considered the property of City.
3. PERFORMANCE AFTER TERMINATION. Upon termination of this Agreement as provided herein, DMVA shall, within such reasonable time period as may be directed by City Manager, complete those items of work which are in various stages of completion and which City Manager determines are necessary to be completed by DMVA to allow the project to be completed in a timely, logical, and orderly manner. Upon termination, all finished or unfinished documents, data, studies, surveys, drawings, models, photographs, reports, and other materials prepared by DMVA shall be delivered to the City Manager, upon his request, as property of City.
4. COMPENSATION.
4.1 Total Amount. For the period of July 1, 2026, through June 30, 2027 (“Year 1”), City shall pay DMVA an amount not to exceed Eighty‑Two Thousand Five Hundred Dollars (82,500 dollars) to perform the Scope of Services contained in Exhibit “A.” City shall pay DMVA in a lump sum at the beginning of each fiscal year upon execution of the Agreement.
4.1.1 Annual CPI Adjustment. For each subsequent contract year, the annual not-to-exceed amount shall be adjusted based on the percentage change in the Consumer Price Index for All Urban Consumers (CPI-U), San Diego-Carlsbad, as published by the U.S.
Bureau of Labor Statistics, using the most recently available 12-month period preceding April 1 of the applicable year. Provided that in no event shall the annual increase exceed three percent (3.0%), the adjusted annual amount for Year 2 and Year 3 shall be calculated as follows:
Adjusted Annual Amount = Prior Year Annual Amount x [1 + (CPI Percentage Change)].
If the CPI-U, San Diego-Carlsbad, reflects a negative percentage change for the measurement period, the annual not-to-exceed amount for the upcoming year shall remain at the prior year’s amount (no downward CPI adjustment).
On or before May 1 of each year, the City shall calculate the applicable CPI-based adjustment for the upcoming contract year and provide written notice to DMVA of the adjusted not-to-exceed amount for that year. The adjustment shall be effective as of July 1 of that year.
ATTACHMENT A
5 June 16, 2026 Item 9
Professional Services Agreement
For Economic Development Services
4.2 Additional Services. City may, as the need arises or in the event of an emergency, request additional services of DMVA. Should such additional services be required, Compensation therefore shall be paid to the DMVA in accordance with Scope of Services contained in Exhibit “A.” City and DMVA shall agree to the costs prior to commencement of such work.
5. INDEPENDENT CONTRACTOR. DMVA is, for all purposes arising out of this Agreement, an independent contractor. The DMVA has and shall retain the right to exercise full control and supervision of all persons assisting the DMVA in the performance of said services hereunder, the City only being concerned with the finished results of the work being performed.
Neither DMVA nor DMVA’s employees shall in any event be entitled to any benefits to which City employees are entitled, including, but not limited to, overtime, any retirement benefits, workers’ compensation benefits, any injury leave or other leave benefits, DMVA being solely responsible for all such matters, as well as, compliance with social security and income tax withholding and all other regulations and laws governing such matters.
6. STATEMENT OF EXPERIENCE. DMVA agrees that it has the financial resources, service experience, completion ability, personnel, and experience in dealing with public agencies necessary for performing the Scope of Services and that such performance shall be in accordance with the standards customarily adhered to by an experienced and competent DMVA using the degree of care and skill ordinarily exercised by reputable DMVAs practicing in the same field of service in the State of California. By executing this Agreement, DMVA represents that it has demonstrated trustworthiness and possesses the quality, fitness, and capacity to perform the Agreement in a manner satisfactory to City. Additionally, DMVA and all of DMVA’s employees or agents shall secure and maintain in force such permits and licenses as are required by law in connection with the furnishing of services pursuant to this Agreement.
7. AUDIT OF RECORDS.
7.1 At any time during normal business hours and as often as may be deemed necessary, the DMVA shall make available to a representative of City for examination all of its records with respect to all matters covered by this Agreement and shall permit City to audit, examine, and/or reproduce such records. DMVA shall retain such financial and program service records for at least four (4) years after termination or final payment under this Agreement.
7.2 The DMVA shall include the City’s right to audit under this section in any and all of their subcontracts and shall ensure that these sections are binding upon all subcontractors.
8. CONFIDENTIALITY. All Consulting services performed by DMVA, including, but not limited to, all drafts, data, correspondence, proposals, reports, research and estimates compiled or composed by DMVA, pursuant to this Agreement, are for the sole use of the City, its agents and employees. Neither the documents nor their contents shall be released to any third party without the prior written consent of the City. This provision does not apply to information that (a) was publicly known, or otherwise known to DMVA, at the time that it was disclosed to DMVA by the City, (b) subsequently becomes publicly known through no act or omission of DMVA or (c) otherwise becomes known to DMVA other than through disclosure by the City. Except for any subcontractors that may be allowed upon prior agreement, neither the documents nor their contents shall be released to any third party without the prior written consent of the City. The sole purpose of this section is to prevent disclosure of City’s confidential and proprietary information by DMVA or subcontractors.
ATTACHMENT A
6 June 16, 2026 Item 9
Professional Services Agreement
For Economic Development Services
9. CONFLICTS OF INTEREST.
9.1 DMVA shall at all times comply with all federal, state and local conflict of interest laws, regulations, and policies applicable to public contracts and procurement practices, including, but not limited to, California Government Code §§ 81000 et seq. (Political Reform Act) and §§ 1090 et seq. DMVA shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the DMVA has a financial interest as defined in Government Code § 87103. DMVA represents that it has no knowledge of any financial interests, which would require it to disqualify itself from any matter on which it might perform services for the City.
9.2 DMVA shall comply with all of the reporting requirements of the Political Reform Act. The DMVA shall file a Fair Political Practices Commission Form 700 (Assuming Office Statement) within thirty (30) calendar days of the City’s determination that the DMVA is subject to a conflict of interest code, if applicable. The DMVA shall also file a Form 700 (Annual Statement) on or before April 1, disclosing any financial interests held during the previous calendar year for which the DMVA was subject to a conflict of interest code.
9.3 If, in performing the Consulting Services set forth in this Agreement, the DMVA makes, or participates in, a “governmental decision” as described in Title 2, section 18704 of the California Code of Regulations, or performs the same or substantially all the same duties for the City that would otherwise be performed by a City employee holding a position specified in the department's conflict of interest code, the DMVA shall be subject to a conflict of interest code requiring the completion of one or more statements of economic interests disclosing the DMVA’s relevant financial interests.
10. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by DMVA under this Agreement shall be considered the property of City. DMVA shall be permitted to reference and use said materials for use in future studies, work, and marketing so long as said materials are considered “public documents” and are not subject to attorney-client privilege, or the subject of pending closed or executive session discussions.
11. INSURANCE
11.1 DMVA shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the DMVA, their agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A.M. Best’s rating of no less than “A” and “VII” and are admitted to do business in the State of California, unless otherwise approved in writing by the City’s Risk Manager.
11.2 DMVA’s liabilities, including but not limited to DMVA’s indemnity obligations, under this Agreement, shall not be deemed limited in any way to the insurance coverage required herein. All policies of insurance required hereunder must provide that the City is entitled to thirty (30) days prior written notice (ten (10) days for cancellation due to non-payment of premium) of cancellation or non-renewal of the policy or policies. Maintenance of specified insurance coverage is a material element of this Agreement.
11.3 Types and Amounts Required. DMVA shall maintain, at minimum, the following insurance coverage for the duration of this Agreement:
ATTACHMENT A
7 June 16, 2026 Item 9
Professional Services Agreement
For Economic Development Services
11.3.1 Commercial General Liability (CGL). Insurance written on an ISO Occurrence form CG 00 01 07 98 or equivalent providing coverage at least as broad which shall cover liability arising from any and all personal injury or property damage in the amount of $1,000,000 per occurrence and subject to an annual aggregate of $2,000,000. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy.
11.3.2 Commercial Automobile Liability. For all of the DMVA's automobiles including owned, hired and non-owned automobiles, automobile insurance written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit of $300,000 per occurrence. Insurance certificate shall reflect coverage for any automobile (any auto).
11.3.3 Workers' Compensation. For all of the DMVA's employees who are subject to this Agreement and to the extent required by applicable state or federal law, a Workers' Compensation policy providing at minimum $1,000,000 employers' liability coverage.
The DMVA shall provide an endorsement that the insurer waives the right of subrogation against the City and its respective elected officials, officers, employees, agents and representatives.
11.3.4 Consulting Liability. Consulting liability (errors and omissions) coverage with a limit of $1,000,000 per claim and $2,000,000 annual aggregate. The DMVA shall ensure both that (1) the policy retroactive date is on or before the date of commencement of the Scope of Services; and (2) the policy will be maintained in force for a period of three years after substantial completion of the Scope of Services or termination of this Agreement whichever occurs last. The DMVA agrees that for the time period defined above, there will be no changes or endorsements to the policy that increase the City's exposure to loss. All defense costs shall be outside the limits of the policy.
11.4 Deductibles and Self-Insured Retentions. Any deductibles or selfinsured retentions are the responsibility of the DMVA and must be declared to and approved by the City. At the option of the City, either (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees, and volunteers, or (2) the DMVA shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
11.5 Additional Required Provisions. The commercial general liability and automobile liability policies shall contain, or be endorsed to contain, the following provisions:
11.5.1 The City, its officers, officials, employees, and representatives shall be named as additional insureds. The City's Additional Insured status must be reflected on additional insured endorsement form which shall be submitted to the City.
11.5.2 The policies are primary and non-contributory to any insurance that may be carried by the City, as reflected in an endorsement which shall be submitted to the City.
11.6 Verification of Coverage. DMVA shall furnish the City with original certificates and amendatory endorsements affecting coverage required by this Section 11. The endorsement should be on forms provided by the City or on forms other than the City’s forms provided those endorsements conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right
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to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.
12. DEFENSE AND INDEMNIFICATION.
12.1 DMVA agrees to indemnify, defend (with attorneys approved by City), and hold harmless the City, and its officers, officials, agents and employees (the “Indemnified Parties”) from any and all claims, demands, costs or liability that arise out of, or pertain to, or relate to the DMVA, its employees, agents, and subcontractors performance of services under this Agreement.
DMVA’s duty to indemnify under this section shall not include liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense arising from the sole negligence or willful misconduct by the City or its elected officials, officers, agents, and employees. DMVA's indemnification obligations shall not be limited by the insurance provisions of this Agreement. The Parties expressly agree that any payment, attorney's fees, costs or expenses City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense, or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement.
12.2 This indemnity is in addition to any other rights or remedies which City may have under the law or this Agreement. In the event of any claim or demand made against any party which is entitled to be indemnified hereunder, City may, at its sole discretion, reserve, retain or apply any monies due to DMVA under this Agreement for the purpose of resolving such claims; provided however, that City may release such funds if DMVA provides City with reasonable assurances of protection of the City's interest. The City shall, in its sole discretion, determine whether such assurances are reasonable.
12.3 DMVA agrees that its duty to defend arises upon an allegation of liability based upon the performance of services under this Agreement by DMVA, its officers, agents, representatives, employees, sub-DMVAs, or anyone for whom DMVA is liable and that an adjudication of DMVA’s liability is not a condition precedent to DMVA's duty to defend.
13. SUBCONTRACTORS.
13.1 The DMVA’s hiring or retaining of third parties (i.e. subcontractors) to perform services related to the Project is subject to prior approval by the City.
13.2 All contracts entered into between the DMVA and its subcontractor shall also provide that each subcontractor shall obtain insurance policies, which shall be kept in full force and effect during any and all work on this Project and for the duration of this Agreement.
The DMVA shall require the subcontractor to obtain all policies described in section 11 of this Agreement in the amounts required by the City, which shall not be greater than the amounts required of the DMVA.
13.3 In any dispute between the DMVA and its subconsultants, the City shall not be made a party to any judicial or administrative proceedings to resolve the dispute. The DMVA agrees to defend and indemnify the City as described in section 12 of this Agreement should the City be made a party to any judicial or administrative proceeding to resolve any such dispute or should the City incur any costs in responding to third-party discovery requests.
14. NON-DISCRIMINATION. DMVA shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, military or veteran
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status, gender, gender identity, gender expression, sexual orientation, or any other class protected under state, federal, or local law. DMVA shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to any class or category protected under state, federal, or local law and shall make reasonable accommodation to qualified individuals with disabilities. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. DMVA agrees to post in conspicuous places available to employees and applicants for employment any notices provided by City setting forth the provisions of this non-discrimination clause.
15. NOTICES. All communications to either party by the other party shall be delivered to the persons listed below. Any such written communications by mail shall be conclusively deemed to have been received by the addressee five (5) calendar days after the deposit thereof in the United States Mail, postage prepaid and properly addressed as noted below.
If to City: If to DMVA:
City of Del Mar Del Mar Village Association
City Clerk Jennifer Grove, CEO
1050 Camino del Mar 1442 Camino Del Mar, Suite 217
Del Mar, CA 92014 Del Mar, CA 92014
[email protected] [email protected]
16. ASSIGNABILITY. This Agreement and any portion thereof shall not be assigned or transferred, nor shall any of the DMVA’s duties be delegated or sub-contracted, without the express written consent of the City.
17. RESPONSIBILITY FOR EQUIPMENT. City shall not be responsible nor held liable for any damage to persons or property consequent upon the use, misuse, or failure of any equipment used by DMVA or any of DMVA’s employees or subcontractors, even if such equipment has been furnished, rented, or loaned to DMVA by City. The acceptance or use of any such equipment by DMVA, DMVA’s employees, or subcontractors shall be construed to mean that DMVA accepts full responsibility for and agrees to exonerate, indemnify and hold harmless City from and against any and all claims for any damage whatsoever resulting from the use, misuse, or failure of such equipment.
18. CALIFORNIA LAW; VENUE/MISC. This Agreement shall be construed and interpreted according to the laws of the State of California. Any action brought to enforce or interpret any portion of this Agreement shall be brought in the county of San Diego, California.
DMVA hereby waives any and all rights it might have pursuant to California Code of Civil Procedure section 394.
19. COMPLIANCE WITH LAWS. The DMVA shall comply with all laws, ordinances, regulations, and policies of the federal, state, and local governments applicable to this Agreement, including California Labor Code section 1720, et seq., relating to payment of prevailing wages for public works projects, if applicable. DMVA shall indemnify and defend the Indemnified Parties from and against any liability incurred due to any failure on the part of DMVA to comply with any applicable Laws.
To the extent DMVA is required to comply with prevailing wage requirements, DMVA does hereby acknowledge that they are aware of, have read, and understand the terms and implications of SB 854 and DMVA and any subconsultants ensure that they are familiar with and
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comply with its requirements. Such requirements include, but are not limited to, the registration requirement with the Department of Industrial Relations, State of California (DIR), pursuant to Labor Code section 1725.5. As of March 1, 2015, in compliance with SB 854, the City requires all affected contractors and DMVAs to be registered with the DIR prior to submitting a bid or proposal for any eligible District project. As of April 1, 2015, failure to comply with the requirements of SB 854 by any contractor or DMVA, including registration with the DIR pursuant to Labor Code section 1725.5, shall be a material breach of this Agreement which may be terminated by the City in its sole and absolute discretion. Where applicable, this project is subject to compliance monitoring and enforcement by the DIR.
20. DMVA’S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT OF 1986. DMVA certifies that DMVA is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 USC §§ 1101-1525) and has complied and will comply with these requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors, and DMVAs that are included in this Agreement.
21. ENTIRE AGREEMENT. This Agreement sets forth the entire understanding of the Parties with respect to the subject matters herein. There are no other understandings, terms or other agreements expressed or implied, oral or written, except as set forth herein.
22. AMENDMENTS. This Agreement may be modified or amended only by a written document executed by both DMVA and City and approved as to form by the City Attorney. No change, alteration, or modification of the terms or conditions of this Agreement, and no verbal understanding of the Parties, their officers, agents, or employees shall be valid unless agreed to in writing by both Parties.
23. NO WAIVER. No failure of either the City or the DMVA to insist upon the strict performance by the other of any covenant, term or condition of this Agreement, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement shall constitute a waiver of any such breach of such covenant, term or condition.
24. SEVERABILITY. The unenforceability, invalidity, or illegality of any provision of this Agreement shall not render any other provision unenforceable, invalid, or illegal.
25. DRAFTING AMBIGUITIES. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this Agreement, and the decision of whether or not to seek advice of counsel with respect to this Agreement is a decision which is the sole responsibility of each Party. This Agreement shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the Agreement.
26. LEGAL FEES. In the event of the bringing of any action or suit by either party hereto against the other party hereunder to enforce or interpret any of the provisions, covenants or conditions of this Agreement, or arising out of any tortious conduct by either party incident to this Agreement, the prevailing party in such action or suit shall be entitled to recover all costs and expenses of suit, including reasonable attorneys' fees. In any action or suit brought to enforce this Agreement, the damages available shall be limited to specific performance or other such equitable relief that the court may order.
27. CONFLICTS BETWEEN TERMS. If an apparent conflict or inconsistency exists between the main body of this Agreement and the Exhibits, the main body of this Agreement shall
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control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this Agreement, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this Agreement, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this Agreement.
28. EXHIBITS INCORPORATED. All Exhibits referenced in this Agreement are incorporated into the Agreement by this reference.
29. SIGNING AUTHORITY. The representative for each Party signing on behalf of a corporation, partnership, joint venture, or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto harmless if it is later determined that such authority does not exist.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement the day and year first hereinabove written.
CITY OF DEL MAR,
a municipal corporation
By: ____________________________
Ashley Jones, City Manager
DEL MAR VILLAGE ASSOCIATION
By: _______________________
Jennifer Grove, CEO
ATTEST:
________________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
APPROVED AS TO FORM:
_______________________________
Christina Cameron, City Attorney
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EXHIBIT “A”
SCOPE OF SERVICES
Del Mar Village Association
Scope of Economic Development & Business Support Services July 1, 2026, through June 30, 2029
The Del Mar Village Association (DMVA) will perform economic development and business support services to participating businesses with a valid City business permit located in the commercial areas of the City of Del Mar (Del Mar Businesses) on an annual fiscal year basis, as further described below. Initiatives marked with an asterisk (*) are only possible if DMVA continues to receive supplemental/non-City funding.
Serve as a Resource to Existing Del Mar Businesses
1. Small Business City Liaison to City: Act as City of Del Mar liaison for Del Mar businesses by continuing to meet with and gather input from business owners/operators about what the City can do to support economic vitality in the downtown. Communicate requests and suggestions to the City for consideration and implementation and encourage an open line of communication among business owners, commercial property owners, DMVA, and the City by soliciting feedback on programming and resources. Work with the City Manager, City staff, and DMVA’s City Council liaisons on downtown issues, concerns, and improvements.
2. Business Assistance and Retention: Provide ongoing assistance to Del Mar businesses and commercial property owners on issues related to the downtown, including business expansions, relocations, improvements, promotions, City issues and challenges facing the business community, and other current downtown issues.
3. Information and Communication: Disseminate DMVA business updates on City issues, programs, and other relevant information to Del Mar businesses via email, the DMVA business partner Facebook group, social posts, virtual and in-person meetings, and web resources.
4. Business Partner Resource Center: Maintain and regularly update the Business Partner Resource Center on the DMVA website, including marketing tools, small-business government resources, and other relevant information. Work with the City of Del Mar staff to add new and updated government regulatory information, as well as other City business information, to the Business Partner Resource Center, with links to the City website.
5. Business-to-Business Promotion & Networking: Communicate Del Mar business promotions and connect local businesses through email communications and the business partner Facebook group, plus in-person opportunities, including business mixers, meetand-greet events, and/or individual meetings.
6. Business Support Regulations: Continue researching and reaching out to Del Mar businesses, and work with the City on both short- and long-term regulatory options to support Del Mar businesses' economic recovery and vitality.
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Support New Del Mar Business Development and Improvements in Del Mar Village
1. Downtown Developments & Business Opportunities: Support new downtown developments and new business opportunities to encourage new and expanded downtown development, such as:
a. Help to identify commercial vacancies in downtown Del Mar and assist property owners with filling the vacancies.
b. Act as a liaison between potential and in-progress developments and the City of Del Mar.
c. Encourage existing businesses to reinvest and expand, and attract new businesses to Del Mar.
2. New Business Resource Page: Update the www.visitdelmarvillage.com/startabusiness page, geared toward prospective businesses considering relocating to Del Mar Village, with step-by-step instructions for starting a new business. DMVA to direct inbound new business inquiries to the appropriate City of Del Mar departments.
Continue Existing and Implement New Programs to Drive Commerce in Downtown Del Mar Village and Support Fundraising Initiatives for the Downtown
1. Supplemental Fundraising/Grants/Sponsorships: DMVA will actively identify, evaluate, and pursue external funding opportunities, including grants, sponsorships, donations, and other sources, to support and enhance economic development programming within the Del Mar Village. DMVA will research and apply for relevant public and private grants, cultivate relationships with corporate and community sponsors, and implement fundraising initiatives designed to leverage non‑City resources. These efforts aim to expand and sustain programs that promote business vitality, attract visitors, and strengthen the Village's overall economic health.
2. DMVA Business Partnerships: Outreach to current DMVA business partners for annual partnership opportunities. Identify and develop new partnerships with businesses, including Del Mar short-term rentals. When businesses request, coordinate ribbon cuttings and “Welcome to Del Mar” ceremonies for business openings, expansions, changes in ownership, and similar events. DMVA to coordinate City and state officials' attendance and certificate presentations. Include business promotions in customer and business-tobusiness e-blasts and other promotions. Assist with downtown questions and connect businesses to the residential community and visitors.
3. Del Mar Village Dollars/Yiftee eGift Card: Continue coordinating the Del Mar Village Dollars community card program. Implement promotions at key points in the year – including for holiday shopping – onboard new participating businesses, solicit corporate partnerships and grant funding, and promote the program to businesses and residents year-round.*
4. Holiday Parking: Support the City's holiday parking initiative by purchasing and designing signage (sign and meter bags), coordinating with the City of Del Mar Public Works for meter and sign bagging, and promoting free parking in holiday communications (customer and business e-blasts, social media, print ads, etc.).
5. Resident Program: Develop, implement, and maintain a Residential Program that connects Del Mar residents to the downtown business community through community engagement, events, and local advocacy.
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Partner with City on Downtown Improvements and Programming
1. Downtown Improvements: Assist the City, as needed, in the new formal downtown Bench Donation Program, including website and online promotions, and other downtown improvements as needed.
2. Other Downtown Improvements: Organize and coordinate with the City on additional downtown beautification projects.
3. Sustainability
a. Assist the City in implementing and communicating environmental sustainability efforts, programs, and regulations to Del Mar businesses to ensure compliance with local, state, and federal laws and City goals.
b. Plan and conduct community cleanups three times per year to engage residents and downtown businesses in removing trash from streets, alleys, gutters, sidewalks, and beach areas.*
c. Work with downtown businesses, the City of Del Mar, and/or additional partners (e.g., EDCO) to identify location(s) for additional water bottle fill stations to provide access to drinking water in downtown Del Mar. Assist with ordering water bottle fill stations, identifying vendors, and coordinating the project as needed.* d. Create materials to help other California coastal communities adopt the Del Mar ShoreSaver beach cleanup program, including presentations, flyers, toolkits, and other materials. Communicate with leadership in other coastal communities to help them understand the program's value, and connect them with the Relic Coastal Collaborative to secure equipment for the program. Promote an ever-expanding network of ShoreSaver programs via a DMVA-run website.* e. Research and gather costs for other downtown sustainability opportunities. If financially and logistically feasible, implement such programs.*
4. Downtown Sidewalk/Street Furnishings Power Wash/Litter Abatement Program a. Oversee, coordinate, and implement downtown power-washing of the Camino Del Mar and 15th Street downtown sidewalks and street furnishings, and conduct a downtown litter abatement program using the San Diego Urban Corps.* b. Provide notice of the program to Del Mar businesses. c. Provide before-and-after pictures to the City and Del Mar businesses.
Communication and Reporting to the City
1. Meetings: DMVA to participate in monthly meetings with the City Manager, City Planning Director, and other City staff to ensure communication of Del Mar business issues and/or concerns.
2. City Council Liaisons: DMVA to work with the City Council liaisons, in conjunction with the City Manager, on downtown issues on an ongoing basis. DMVA to provide bi-monthly board meeting minutes and financials to City Council liaisons and City Manager and ensure invitations to DMVA board meetings to both City Council liaisons and City staff.
3. Communication: DMVA to communicate with relevant City of Del Mar departments to give notice of commencement of work in the downtown or City assistance needed, as outlined in the DMVA City of Del Mar Master Encroachment Permit (EP25-093).
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4. City Reporting: DMVA to provide a written annual report to the City by August 1 of each year of the Agreement outlining what has been done by DMVA to implement this Scope of Services and outlining all DMVA programs and associated financials during the prior fiscal year (July 1 - June 30).
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PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF DEL MAR AND THE DEL MAR VILLAGE ASSOCIATION
FOR DESTINATION MARKETING SERVICES
This Professional Services Agreement (“Agreement”) is made and entered into this 1st day of July, 2026 by and between the City of Del Mar, a Charter City and a municipal corporation (“City”), and the Del Mar Village Association (“DMVA”) (collectively “Parties”).
WHEREAS, the City desires to contract with the DMVA to provide destination marketing services designed to promote tourism in Del Mar through various methods of promotion that includes digital advertising; international, national, and local event production and crosspromotion; communication and guidance of downtown destination; and management and reporting (“Services”). Said work is to be performed in accordance with the terms and conditions set forth below and as described in the Scope of Services, attached hereto as Exhibit “A” and incorporated herein; and
WHEREAS, the City has initially determined that DMVA is qualified by experience and ability to perform the services desired by City, and DMVA is willing to perform such services; and WHEREAS, DMVA will conduct all the work as described and detailed in this Agreement to be provided to the City.
NOW, THEREFORE, the Parties hereto mutually covenant and agree with each other as follows:
1. CONSULTING SERVICES.
1.1 Scope of Services. The DMVA shall perform the Consulting Services as set forth in the written Scope of Services, attached hereto as Exhibit “A” and incorporated herein.
Such services shall be provided at the direction of the City.
1.2. Designated Point of Contact. City shall provide DMVA access to appropriate staff and resources for the coordination and provision of services. Prior to the start of services, each Party shall identify for the other a designated point of contact for administration and oversight of the services to be provided under this Agreement, with notification of any change to the point of contact within thirty (30) days.
1.3. City Modification of Scope of Services. City may order changes to the Scope of Services within the general scope of this Agreement consisting of additions, deletions, or other revisions. If such changes cause a change in the DMVA’s cost of, or time required for, completion of the Scope of Services, an equitable adjustment to DMVA’s compensation and/or contract time shall be made, subject to the City’s approval. All such changes shall be authorized in writing, executed by DMVA and City. If such a change results in an extension of the term of this Agreement or increases the maximum amount to be paid under this Agreement, no such change shall have any force or effect unless an amendment to this Agreement is approved by the City Council.
2. DURATION OF AGREEMENT.
2.1 Term, Time for Performance. This Agreement shall be effective for a period of three (3) years beginning on July 1, 2026, and ending on June 30, 2029. The agreement may be extended for an additional two (2) year period, upon written approval of both parties. Time
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is of the essence for this Agreement and each provision of this Agreement, unless otherwise specified in this Agreement.
2.2 Delay. Any delay occasioned by causes beyond the control of DMVA may merit an extension of time for the completion of the Scope of Services. When such delay occurs, DMVA shall immediately notify the Project Coordinator in writing of the cause and the extent of the delay, whereupon the Project Coordinator shall ascertain the facts and the extent of the delay and grant an extension of time for the completion of the Consulting Services when justified by the circumstances provided that no extension of time shall be granted which would extend the time for performance beyond the date specified in section 2.1 above.
2.3 City’s Right to Terminate for Default. Should DMVA be in default of any covenant or condition hereof, City may immediately terminate this Agreement for cause if DMVA fails to cure the default within ten (10) calendar days of receiving written notice of the default.
2.4 City’s Right to Terminate without Cause. Without limiting its rights in the event of DMVA’s default, City may terminate this Agreement, without cause, by giving written notice to DMVA. Such termination shall be effective upon receipt of the written notice. DMVA shall be compensated for all effort and material expended on behalf of City under the terms of this Agreement, up to the effective date of termination. All personal property remaining in City facilities or on City property thirty (30) days after the expiration or termination of this Agreement shall be, at City’s election, considered the property of City.
3. PERFORMANCE AFTER TERMINATION. Upon termination of this Agreement as provided herein, DMVA shall, within such reasonable time period as may be directed by City Manager, complete those items of work which are in various stages of completion and which City Manager determines are necessary to be completed by DMVA to allow the project to be completed in a timely, logical, and orderly manner. Upon termination, all finished or unfinished documents, data, studies, surveys, drawings, models, photographs, reports, and other materials prepared by DMVA shall be delivered to the City Manager, upon his request, as property of City.
4. COMPENSATION.
4.1 Total Amount. Compensation to DMVA will be one-thirteenth of the City’s annual Transient Occupancy Tax (TOT) collection (revenue) to be paid as a lump sum monthly upon invoice from DMVA.
4.2 Additional Services. City may, as needed or in the event of an emergency, request additional services of DMVA. Should such additional services be required, Compensation therefore shall be paid to the DMVA in accordance with the Scope of Services contained in Exhibit “A.” City and DMVA shall agree to the costs prior to commencement of such work.
5. INDEPENDENT CONTRACTOR. DMVA is, for all purposes arising out of this Agreement, an independent contractor. The DMVA has and shall retain the right to exercise full control and supervision of all persons assisting the DMVA in the performance of said services hereunder, the City only being concerned with the finished results of the work being performed.
Neither DMVA nor DMVA’s employees shall in any event be entitled to any benefits to which City employees are entitled, including, but not limited to, overtime, any retirement benefits, workers’ compensation benefits, any injury leave or other leave benefits, DMVA being solely responsible for all such matters, as well as, compliance with social security and income tax withholding and all other regulations and laws governing such matters.
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6. STATEMENT OF EXPERIENCE. DMVA agrees that it has the financial resources, service experience, completion ability, personnel, and experience in dealing with public agencies necessary for performing the Scope of Services and that such performance shall be in accordance with the standards customarily adhered to by an experienced and competent DMVA using the degree of care and skill ordinarily exercised by reputable DMVAs practicing in the same field of service in the State of California. By executing this Agreement, DMVA represents that it has demonstrated trustworthiness and possesses the quality, fitness, and capacity to perform the Agreement in a manner satisfactory to City. Additionally, DMVA and all of DMVA’s employees or agents shall secure and maintain in force such permits and licenses as are required by law in connection with the furnishing of services pursuant to this Agreement.
7. AUDIT OF RECORDS.
7.1 At any time during normal business hours and as often as may be deemed necessary, the DMVA shall make available to a representative of City for examination all of its records with respect to all matters covered by this Agreement and shall permit City to audit, examine, and/or reproduce such records. DMVA shall retain such financial and program service records for at least four (4) years after termination or final payment under this Agreement.
7.2 The DMVA shall include the City’s right to audit under this section in any and all of its subcontracts, and shall ensure that these sections are binding upon all subcontractors.
8. CONFIDENTIALITY. All Consulting services performed by DMVA, including, but not limited to, all drafts, data, correspondence, proposals, reports, research and estimates compiled or composed by DMVA, pursuant to this Agreement, are for the sole use of the City, its agents and employees. Neither the documents nor their contents shall be released to any third party without the prior written consent of the City. This provision does not apply to information that (a) was publicly known, or otherwise known to DMVA, at the time that it was disclosed to DMVA by the City, (b) subsequently becomes publicly known through no act or omission of DMVA or (c) otherwise becomes known to DMVA other than through disclosure by the City. Except for any subcontractors that may be allowed upon prior agreement, neither the documents nor their contents shall be released to any third party without the prior written consent of the City. The sole purpose of this section is to prevent disclosure of City’s confidential and proprietary information by DMVA or subcontractors.
9. CONFLICTS OF INTEREST.
9.1 DMVA shall at all times comply with all federal, state and local conflict of interest laws, regulations, and policies applicable to public contracts and procurement practices, including, but not limited to, California Government Code §§ 81000 et seq. (Political Reform Act) and §§ 1090 et seq. DMVA shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the DMVA has a financial interest as defined in Government Code § 87103. DMVA represents that it has no knowledge of any financial interests, which would require it to disqualify itself from any matter on which it might perform services for the City.
9.2 DMVA shall comply with all of the reporting requirements of the Political Reform Act. The DMVA shall file a Fair Political Practices Commission Form 700 (Assuming Office Statement) within thirty (30) calendar days of the City’s determination that the DMVA is subject to a conflict of interest code, if applicable. The DMVA shall also file a Form 700 (Annual Statement)
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on or before April 1, disclosing any financial interests held during the previous calendar year for which the DMVA was subject to a conflict of interest code.
9.3 If, in performing the Consulting Services set forth in this Agreement, the DMVA makes, or participates in, a “governmental decision” as described in Title 2, section 18704 of the California Code of Regulations, or performs the same or substantially all the same duties for the City that would otherwise be performed by a City employee holding a position specified in the department's conflict of interest code, the DMVA shall be subject to a conflict of interest code requiring the completion of one or more statements of economic interests disclosing the DMVA’s relevant financial interests.
10. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by DMVA under this Agreement shall be considered the property of City. DMVA shall be permitted to reference and use said materials for use in future studies, work, and marketing so long as said materials are considered “public documents” and are not subject to attorney-client privilege, or the subject of pending closed or executive session discussions.
11. INSURANCE
11.1 DMVA shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the DMVA, their agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A.M. Best’s rating of no less than “A” and “VII” and are admitted to do business in the State of California, unless otherwise approved in writing by the City’s Risk Manager.
11.2 DMVA’s liabilities, including but not limited to DMVA’s indemnity obligations, under this Agreement, shall not be deemed limited in any way to the insurance coverage required herein. All policies of insurance required hereunder must provide that the City is entitled to thirty (30) days prior written notice (ten (10) days for cancellation due to non-payment of premium) of cancellation or non-renewal of the policy or policies. Maintenance of specified insurance coverage is a material element of this Agreement.
11.3 Types and Amounts Required. DMVA shall maintain, at minimum, the following insurance coverage for the duration of this Agreement:
11.3.1 Commercial General Liability (CGL). Insurance written on an ISO Occurrence form CG 00 01 07 98 or equivalent providing coverage at least as broad as that which shall cover liability arising from any and all personal injury or property damage in the amount of $1,000,000 per occurrence and subject to an annual aggregate of $2,000,000. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy.
11.3.2 Commercial Automobile Liability. For all of the DMVA's automobiles including owned, hired and non-owned automobiles, automobile insurance written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit of $300,000 per occurrence. Insurance certificate shall reflect coverage for any automobile (any auto).
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11.3.3 Workers' Compensation. For all of the DMVA's employees who are subject to this Agreement and to the extent required by applicable state or federal law, a Workers' Compensation policy providing at minimum $1,000,000 in employers' liability coverage.
The DMVA shall provide an endorsement that the insurer waives the right of subrogation against the City and its respective elected officials, officers, employees, agents and representatives.
11.3.4 Consulting Liability. Consulting liability (errors and omissions) coverage with a limit of $1,000,000 per claim and $2,000,000 annual aggregate. The DMVA shall ensure both that (1) the policy retroactive date is on or before the date of commencement of the Scope of Services; and (2) the policy will be maintained in force for a period of three years after substantial completion of the Scope of Services or termination of this Agreement whichever occurs last. The DMVA agrees that for the time period defined above, there will be no changes or endorsements to the policy that increase the City's exposure to loss. All defense costs shall be outside the limits of the policy.
11.4 Deductibles and Self-Insured Retentions. Any deductibles or selfinsured retentions are the responsibility of the DMVA and must be declared to and approved by the City. At the option of the City, either (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees, and volunteers, or (2) the DMVA shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
11.5 Additional Required Provisions. The commercial general liability and automobile liability policies shall contain, or be endorsed to contain, the following provisions:
11.5.1 The City, its officers, officials, employees, and representatives shall be named as additional insureds. The City's Additional Insured status must be reflected on additional insured endorsement form which shall be submitted to the City.
11.5.2 The policies are primary and non-contributory to any insurance that may be carried by the City, as reflected in an endorsement which shall be submitted to the City.
11.6 Verification of Coverage. DMVA shall furnish the City with original certificates and amendatory endorsements affecting coverage required by this Section 11. The endorsement should be on forms provided by the City or on forms other than the City’s forms provided those endorsements conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.
12. DEFENSE AND INDEMNIFICATION.
12.1 DMVA agrees to indemnify, defend (with attorneys approved by City), and hold harmless the City, and its officers, officials, agents and employees (the “Indemnified Parties”) from any and all claims, demands, costs or liability that arise out of, or pertain to, or relate to the DMVA, its employees, agents, and subcontractors performance of services under this Agreement.
DMVA’s duty to indemnify under this section shall not include liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense arising from the sole negligence or willful misconduct by the City or its elected officials, officers, agents, and employees. DMVA's indemnification obligations shall not be limited by the insurance provisions of this Agreement. The Parties expressly agree that any payment, attorney's fees, costs or expenses City incurs or makes to or on behalf of an injured employee under the City's self-administered
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workers' compensation is included as a loss, expense, or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement.
12.2 This indemnity is in addition to any other rights or remedies which City may have under the law or this Agreement. In the event of any claim or demand made against any party which is entitled to be indemnified hereunder, City may, at its sole discretion, reserve, retain or apply any monies due to DMVA under this Agreement for the purpose of resolving such claims; provided however, that City may release such funds if DMVA provides City with reasonable assurances of protection of the City's interest. The City shall, in its sole discretion, determine whether such assurances are reasonable.
12.3 DMVA agrees that its duty to defend arises upon an allegation of liability based upon the performance of services under this Agreement by DMVA, its officers, agents, representatives, employees, sub-DMVAs, or anyone for whom DMVA is liable and that an adjudication of DMVA’s liability is not a condition precedent to DMVA's duty to defend.
13. SUBCONTRACTORS.
13.1 The DMVA’s hiring or retaining of third parties (i.e. subcontractors) to perform services related to the Project is subject to prior approval by the City.
13.2 All contracts entered into between the DMVA and its subcontractor shall also provide that each subcontractor shall obtain insurance policies, which shall be kept in full force and effect during any and all work on this Project and for the duration of this Agreement.
The DMVA shall require the subcontractor to obtain all policies described in section 11 of this Agreement in the amounts required by the City, which shall not be greater than the amounts required of the DMVA.
13.3 In any dispute between the DMVA and its subconsultants, the City shall not be made a party to any judicial or administrative proceedings to resolve the dispute. The DMVA agrees to defend and indemnify the City as described in section 12 of this Agreement should the City be made a party to any judicial or administrative proceeding to resolve any such dispute or should the City incur any costs in responding to third-party discovery requests.
14. NON-DISCRIMINATION. DMVA shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, military or veteran status, gender, gender identity, gender expression, sexual orientation, or any other class protected under state, federal, or local law. DMVA shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to any class or category protected under state, federal, or local law and shall make reasonable accommodation to qualified individuals with disabilities. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. DMVA agrees to post in conspicuous places available to employees and applicants for employment any notices provided by City setting forth the provisions of this non-discrimination clause.
15. NOTICES. All communications to either party by the other party shall be delivered to the persons listed below. Any such written communications by mail shall be conclusively deemed to have been received by the addressee five (5) calendar days after the deposit thereof in the United States Mail, postage prepaid and properly addressed as noted below.
ATTACHMENT B
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If to City: If to DMVA:
City of Del Mar Del Mar Village Association
City Clerk Jennifer Grove, CEO
1050 Camino del Mar 1442 Camino Del Mar, Suite 217
Del Mar, CA 92014 Del Mar, CA 92014
[email protected] [email protected]
16. ASSIGNABILITY. This Agreement and any portion thereof shall not be assigned or transferred, nor shall any of the DMVA’s duties be delegated or sub-contracted, without the express written consent of the City.
17. RESPONSIBILITY FOR EQUIPMENT. City shall not be responsible nor held liable for any damage to persons or property consequent upon the use, misuse, or failure of any equipment used by DMVA or any of DMVA’s employees or subcontractors, even if such equipment has been furnished, rented, or loaned to DMVA by City. The acceptance or use of any such equipment by DMVA, DMVA’s employees, or subcontractors shall be construed to mean that DMVA accepts full responsibility for and agrees to exonerate, indemnify and hold harmless City from and against any and all claims for any damage whatsoever resulting from the use, misuse, or failure of such equipment.
18. CALIFORNIA LAW; VENUE/MISC. This Agreement shall be construed and interpreted according to the laws of the State of California. Any action brought to enforce or interpret any portion of this Agreement shall be brought in the county of San Diego, California.
DMVA hereby waives any and all rights it might have pursuant to California Code of Civil Procedure section 394.
19. COMPLIANCE WITH LAWS. The DMVA shall comply with all laws, ordinances, regulations, and policies of the federal, state, and local governments applicable to this Agreement, including California Labor Code section 1720, et seq., relating to payment of prevailing wages for public works projects, if applicable. DMVA shall indemnify and defend the Indemnified Parties from and against any liability incurred due to any failure on the part of DMVA to comply with any applicable Laws.
To the extent DMVA is required to comply with prevailing wage requirements, DMVA does hereby acknowledge that it is aware of, has read, and understands the terms and implications of SB 854 and that DMVA and any subconsultants ensure that they are familiar with and comply with its requirements. Such requirements include, but are not limited to, the registration requirement with the Department of Industrial Relations, State of California (DIR), pursuant to Labor Code section 1725.5. As of March 1, 2015, in compliance with SB 854, the City requires all affected contractors and DMVAs to be registered with the DIR prior to submitting a bid or proposal for any eligible District project. As of April 1, 2015, failure to comply with the requirements of SB 854 by any contractor or DMVA, including registration with the DIR pursuant to Labor Code section 1725.5, shall be a material breach of this Agreement which may be terminated by the City in its sole and absolute discretion. Where applicable, this project is subject to compliance monitoring and enforcement by the DIR.
20. DMVA’S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT OF 1986. DMVA certifies that DMVA is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 USC §§ 1101-1525) and has complied and will comply with these requirements, including, but not limited to, verifying the eligibility for
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employment of all agents, employees, subcontractors, and DMVAs that are included in this Agreement.
21. ENTIRE AGREEMENT. This Agreement sets forth the entire understanding of the Parties with respect to the subject matters herein. There are no other understandings, terms or other agreements expressed or implied, oral or written, except as set forth herein.
22. AMENDMENTS. This Agreement may be modified or amended only by a written document executed by both DMVA and City and approved as to form by the City Attorney. No change, alteration, or modification of the terms or conditions of this Agreement, and no verbal understanding of the Parties, their officers, agents, or employees shall be valid unless agreed to in writing by both Parties.
23. NO WAIVER. No failure of either the City or the DMVA to insist upon the strict performance by the other of any covenant, term or condition of this Agreement, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement shall constitute a waiver of any such breach of such covenant, term or condition.
24. SEVERABILITY. The unenforceability, invalidity, or illegality of any provision of this Agreement shall not render any other provision unenforceable, invalid, or illegal.
25. DRAFTING AMBIGUITIES. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this Agreement, and the decision of whether or not to seek advice of counsel with respect to this Agreement is a decision which is the sole responsibility of each Party. This Agreement shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the Agreement.
26. LEGAL FEES. In the event of the bringing of any action or suit by either party hereto against the other party hereunder to enforce or interpret any of the provisions, covenants or conditions of this Agreement, or arising out of any tortious conduct by either party incident to this Agreement, the prevailing party in such action or suit shall be entitled to recover all costs and expenses of suit, including reasonable attorneys' fees. In any action or suit brought to enforce this Agreement, the damages available shall be limited to specific performance or other such equitable relief that the court may order.
27. CONFLICTS BETWEEN TERMS. If an apparent conflict or inconsistency exists between the main body of this Agreement and the Exhibits, the main body of this Agreement shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this Agreement, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this Agreement, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this Agreement.
28. EXHIBITS INCORPORATED. All Exhibits referenced in this Agreement are incorporated into the Agreement by this reference.
29. SIGNING AUTHORITY. The representative for each Party signing on behalf of a corporation, partnership, joint venture, or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, or entity and agrees
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to hold the other Party or Parties hereto harmless if it is later determined that such authority does not exist.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the day and year first hereinabove written.
CITY OF DEL MAR,
a municipal corporation
By: ____________________________
Ashley Jones, City Manager
DEL MAR VILLAGE ASSOCIATION
By: _______________________
Jennifer Grove, CEO
ATTEST:
________________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
APPROVED AS TO FORM:
_______________________________
Christina Cameron, City Attorney
ATTACHMENT B
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EXHIBIT “A”
SCOPE OF SERVICES
Del Mar Village Association
Scope of Destination Marketing Services
July 1, 2026, through June 30, 2029
The Del Mar Village Association (DMVA) will plan, oversee, and coordinate all marketing efforts promoting Del Mar Village as a destination through advertising, website, social media, special events, media promotions, and community and visitor relations to support a strong return for both Transient Occupancy Tax (TOT) and sales tax for the City of Del Mar. All scope-of-work items below will depend on the funding DMVA receives from the City of Del Mar TOT allocation each month. Initiatives marked with an asterisk (*) are only possible if DMVA continues to receive supplemental/non-City funding.
Digital and Print Marketing
1. Website: Oversee the hosting, maintenance, update, and oversight of www.VisitDelMarVillage.com, including regularly updated relevant content and items of interest to the local community and visitors, such as events and special offers from local businesses.
2. Search Strategies: Maximize organic online audience reach and engagement by improving search engine optimization to capture organic search with relevant content, highlighting local Del Mar businesses (with an emphasis on local accommodation referrals), area attractions, and events.
3. Social Media: Develop social media campaigns on Facebook, Instagram, and TikTok; create promotional ads to increase visibility for Del Mar as a destination; gather content and create monthly editorial calendars to encourage engagement; work with influencers, etc.
4. Paid Advertising: Extend the reach of events and storytelling beyond the local audience, driving awareness, visitation, and engagement from travelers actively planning where to spend their time and money.*
5. Email Marketing: Oversee the creation and management of email marketing campaigns and an email subscriber list to drive engagement and exposure for Del Mar.
6. Digital Assets: Develop and promote Del Mar with new or updated digital graphic art, destination photography, and/or video assets.
7. Print Marketing: Evaluate opportunities for local print marketing to promote downtown events and business.
8. Media Relations: Coordinate inbound media visits for editorial and other features. Evaluate other options for media relations, including press releases and media invites to DMVA special events and business mixers.
9. Influencer Relations: Accommodate visiting content creators by providing event access when appropriate to support organic coverage of Del Mar Village events.
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10. Merchandise: Develop and promote branded Del Mar merchandise to support destination storytelling, long-term brand recognition, and ongoing exposure within and beyond the village.*
Special Event Promotion
1. Downtown Signature Events: Manage, plan, promote, and produce Del Mar Village's signature annual special events to promote Del Mar as a destination. This includes, but is not limited to, Summer Solstice, Winter Taste & Sip/North Pole by the Sea, Breast Cancer Cheering Station, Community Cleanups, and other downtown events.*
2. Cross Promotions: Partner with national, regional, and local event organizers to plan, market, and cross-promote special events, such as Visit California, the San Diego Tourism Authority, the 22nd Agriculture Association Fairgrounds, Del Mar Racetrack, Farmers Insurance Open, and the Breeders’ Cup. Identify and foster new relationships when possible.
Design and Destination Guidance
1. Holiday Tree: Manage installation, storage, and maintenance of the annual 35-foot holiday tree and decor at the Jim Watkins Amphitheater, including refurbishment and repair of ornaments and lights.*
2. Holiday Banners/Décor: Manage installation, storage, and maintenance of holiday light pole banners, garlands, and lights, including evaluating and facilitating any necessary refurbishments.*
3. Light Pole Banners: Manage installation, storage, and maintenance of the iconic Del Mar location and “Welcome Summer” light pole banners.*
4. Other Banners/Decor – Evaluate additional light pole banners/decor or other downtown decorations as needed.*
5. Wayfinding/Welcome Signage
a. Pedestrian and Lifeguard Wayfinding Signage: Manage the annual design update, printing, installation, and maintenance of the downtown, park, and beach pedestrian and lifeguard wayfinding signage. Distribute printouts of the Del Mar map directory and/or a QR code linking to the interactive online map (see below) to village businesses to help guests navigate and experience the downtown. b. Del Mar Village Interactive Online Map: Maintain and update the interactive map on www.visitdelmarvillage.com to help visitors easily navigate to downtown businesses and points of interest.
c. Fairgrounds Signage: Manage the annual design update, printing, installation, and maintenance of the Fairgrounds sign holders to encourage visitors to shop, dine, and play in Del Mar Village.
d. Del Mar Entrance Signage: Coordinate and design welcome signage for community events at the three (3) entrance monuments in Del Mar (see encroachment permit for locations).
e. Other Wayfinding Signage: Evaluate other options for wayfinding signage in Del Mar Village.*
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Reporting and Research
1. Industry Research: Continually review and utilize existing industry and local research (e.g., San Diego County; San Diego Tourism Authority; Visit California; and local, regional, and national hospitality, retail, and restaurant industry and other economic research and data, etc.) to ensure that all Del Mar destination marketing plans and strategies are effective and producing quantifiable and competitive results.
2. Communication: DMVA to communicate with relevant City of Del Mar departments to give notice of commencement of work in the downtown or City assistance needed, as outlined in the DMVA City of Del Mar Master Encroachment Permit (EP25-093).
3. City Reporting: DMVA to provide a written annual report to the City by August 1 of each year of the Agreement outlining what has been done by DMVA to implement this Scope of Services and outlining all DMVA programs and associated financials during the prior fiscal year (July 1 - June 30).
ATTACHMENT B
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City of Del Mar
Staff Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Council Members
FROM: Ashlea Houston, Management Analyst
Clem Brown, Assistant City Manager
Via Ashley Jones, City Manager
DATE: June 16, 2026
SUBJECT: First Amendment to Agreement with Del Mar Community Connections for Senior Support Services
REQUESTED ACTION/RECOMMENDATION:
Staff recommends that the City Council: 1) Approve the First Amendment to the Agreement between the City of Del Mar and Del Mar Community Connections (DMCC) for senior support services (Attachment A) to extend the term for an additional two-year period ending June 30, 2028, and adjust the scope of services and compensation; and 2) Authorize the City Manager to execute the First Amendment.
BACKGROUND:
DMCC is a volunteer-driven organization providing programs and services to older adults and residents with accessibility needs, primarily serving Del Mar residents to support independent living in their homes. The City has maintained a long-standing partnership with DMCC to deliver services that address otherwise unmet needs within the Del Mar community’s older adult/senior population.
On July 1, 2023, the City and DMCC formalized this partnership by entering into a professional services agreement for senior support services (Attachment B). The agreement established an initial three-year term ending June 30, 2026, with an option to extend for an additional two-year period.
DISCUSSION/ANALYSIS:
Since execution of the 2023 agreement, DMCC has successfully implemented its scope of services in alignment with the City’s goals and priorities. Services provided include essential transportation to support access to groceries and medical appointments, healthy aging and education programs, and community events and activities for older adults.
DMCC has also expanded its programming to address evolving community needs, including the addition of the Senior Fair community resource event, a dementia caregivers 1 June 16, 2026 Item 10
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First Amendment to DMCC Senior Services Agreement
June 16, 2026
support group, grief and loss sharing groups, and health insurance counseling. These enhancements have strengthened support for both older adults and their caregivers in the Del Mar community while broadening the overall impact of the DMCC program.
Given the continued success of this partnership and the essential nature of the services provided, staff recommends extending the agreement with DMCC. The proposed First Amendment (Attachment A) would extend the term for an additional two-year period and update the scope of services (Exhibit A to Attachment A) and compensation to reflect current DMCC programming. The current annual contract amount is $60,000 and has remained unchanged since 2021. Proposed compensation is $75,000 in year one of the extended term and includes a Consumer Price Index (CPI) adjustment for year two of the extended term. The proposed increase aligns with CPI growth since 2021, and reflects expanded DMCC services and operating costs since the initial agreement.
Staff will continue to work closely with DMCC to ensure the agreement services continue to align with the City’s goals and priorities and provide sustained benefits primarily to the Del Mar community.
FISCAL IMPACT:
There is no fiscal action to be taken by the City Council related to this agenda item.
Additional budget in the amount of $15,000 for the Agreement extension is included in the final FY 2026-27 Budget Update being considered for adoption by the City Council also on June 16, 2026 in a subsequent agenda item. Funding for the second year of the extension will be presented to the City Council for consideration as part of the Proposed FY 2027-28 and 2028-29 Operating and Capital Budget.
ENVIRONMENTAL REVIEW:
The proposed City Council action does not constitute a “project” under the definition set forth in the California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have the potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
This is an operational item that is not included on the Council list of Goals and Priorities.
ATTACHMENTS:
Attachment A – First Amendment to Agreement for Senior Support Services Attachment B – Original Agreement for Senior Support Services 2 June 16, 2026 Item 10
FIRST AMENDMENT TO AGREEMENT BETWEEN THE CITY OF DEL MAR
AND DEL MAR COMMUNITY CONNECTIONS
FOR SENIOR SUPPORT SERVICES
THIS FIRST AMENDMENT to the Agreement (First Amendment) is made and entered into effective the 1st day of July, 2026, by and between the City of Del Mar, a Charter City and municipal corporation (“City”), and Del Mar Community Connections (“DMCC”) (collectively “Parties”).
RECITALS
WHEREAS, on July 1, 2023, the City and DMCC entered into an Agreement (Agreement), by which the City and DMCC established the terms and conditions for providing programs designed to support Del Mar seniors that would otherwise not be available (“Services”) for a three-year period terminating June 30, 2026; and WHEREAS, the Parties now desire to extend the term of the Agreement for an additional two-year period as provided for in Section 2.1; and WHERAS, the Parties also desire to amend the Scope of Services “Exhibit A” and annual compensation set forth in Section 4 to reflect the revised scope as provided for in Section 1.2; and
WHEREAS, the First Amendment is necessary in order to extend the term of the Agreement and to provide for an updated scope of services, compensation, and an annual Consumer Price Index (CPI) adjustment.
NOW, THEREFORE, the Parties hereby agree to amend the Agreement as follows:
Section 1. Section 2.1 of the Agreement is amended as follows:
2. DURATION OF AGREEMENT
2.1 Term, Time for Performance. The term of the Agreement is for a period commencing on July 1, 2023, and terminating June 30, 2028, (“Termination Date”) unless terminated earlier as set forth herein.
Section 2. “Exhibit A” to the Agreement (“Scope of Services”) is hereby replaced by the new “Exhibit A” included with this First Amendment.
Section 3. Section 4.1 of the Agreement is amended as follows:
4. COMPENSATION
4.1 Total Amount. Compensation to DMCC shall be $60,000 per year for the initial three-year period beginning July 1, 2023, through June 30, 2026, and to be paid as a lump sum at the beginning of each fiscal year upon execution of the Agreement. Compensation to DMCC for the period
ATTACHMENT A
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First Amendment to Senior Support Services Agreement
beginning July 1, 2026, through June 30, 2027 shall be $75,000, and to be paid as a lump sum at the beginning of each fiscal year upon execution of the Agreement.
Section 4. Section 4.1.1 of the Agreement is added as follows:
4.1.1 Annual CPI Adjustment. For the period beginning July 1, 2027, through June 30, 2028, the annual not-to-exceed amount shall be adjusted based on the percentage change in the Consumer Price Index for All Urban Consumers (CPI-U), San Diego-Carlsbad, as published by the U.S. Bureau of Labor Statistics, using the most recently available 12-month period preceding April 1 of the applicable year, provided that in no event shall the annual increase exceed three percent (3.0%), or decrease below the prior year’s amount.
Section 4. Except as otherwise provided in this First Amendment, all terms and conditions, and attachments and exhibits thereto, of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused this First Amendment to be effective as of the date first written above.
CITY OF DEL MAR,
a municipal corporation
By:
Ashley Jones, City Manager
DEL MAR COMMUNITY CONNECTIONS
By:
Katie Militello, President
ATTEST:
By:
Sarah Krietor, Administrative Services
Manager/City Clerk
APPROVED AS TO FORM:
By:
Christina Cameron, City Attorney
4 June 16, 2026 Item 10
City of Del Mar
First Amendment to Senior Support Services Agreement
EXHIBIT “A”
Del Mar Community Connections
Senior Support Services Scope of Services
July 1, 2026, through June 30, 2028
Del Mar Community Connections will provide the following critical support services to Del Mar older adults and residents with accessibility needs, such as:
Items designated with a * are designed to benefit Individuals in Need of Assistance (INAs), residents who are typically 85+ and live with one or more disabilities from aging. Items designated with a ‡ are designed to benefit family caregivers.
Transportation Services
1. Sassy Chassis Grocery Van*
2. Foxy Flyer Wheelchair Accessible Van*
3. Shuttle transportation to fitness classes*
4. Management of Volunteer Driver program*
5. Medical, personal care, and essential appointments*
6. Personalized grocery appointments*
7. Explorers series: Hiking/museums/cultural outings
8. Foodie Van series: group luncheons to restaurants that are trendy or difficult to access
9. Expeditions series: All day outings to points of interest, usually inside SD County
10. Shuttle transportation to cultural events, such as Seniors Free at the Safari Park or La Jolla Music Society rehearsals
Healthy Aging and Educational Programs
1. Health and Wellness educational seminars, hosting experts on topics such as the secrets of longevity, research on medical treatments, and self-advocacy issues
2. Informational sessions on topics specific to the senior lifestyle, such as scam prevention, decluttering, and estate planning
3. Partnerships with organizations such as the Alzheimer’s Association, the Braille Institute, and the Southern Caregiver Resource Center‡
4. Individualized Tech Coaching
5. Memoir writing class
6. Chair exercise classes*
7. Qigong with Ali*
8. Trailblazers trail walking group in partnership with the San Dieguito River Valley Conservancy
9. Annual Flu Shot Clinic
10. Medical Equipment such as wheelchairs and walkers available for loan*‡
11. Remarkable Del Mar History local history lessons from the Del Mar Historical Society
12. Participation in San Diego County Love Your Heart campaign and blood pressure screenings at community events
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Support Groups and Counseling
1. Dementia Caregivers Support Group in partnership with the Alzheimer’s Association of San Diego and Imperial Counties‡
2. Grief and Loss Sharing Group in partnership with St. Peter’s Episcopal Church‡
3. HICAP (Health Insurance Counseling and Advocacy Program) Medicare Counseling in partnership with Elder Law & Advocacy nonprofit law firm
4. Pilot Aging Resources Advocate program to connect a social worker to an older adult and/or their family caregiver to help them navigate a difficult transition*‡ Community Events and Activities
1. Tuesday Lunch Connections*
2. In Home lunches for those who are primarily home bound*
3. ROMEO men’s luncheon
4. JULIETS women’s luncheon
5. Social Good Times committee-planned large scale community events: Cookies and Cocoa Holiday Party, Spring Ice Cream Social, Champagne and Chocolate Open House
6. Weekly Bridge, Mah Jongg, and Knitting Circle activities
7. Page Turners author visit book club in partnership with the Del Mar branch library
8. Sage Investment Group Investing Interest Club
9. Singing Together singalong group
10. Workshops such as Learn to Play Mah Jongg, Learn to Play Bridge, Fun and Useful AI on Your Phone, Meet Libby (to learn how to borrow e-books and audiobooks from the Del Mar branch library)
11. Thanksgiving of Roses (with the Del Mar Rose Society) and Project JOY (with the Del Mar Garden Club) to bring holiday cheer to homebound, recovering, or grieving community members*
12. Reach Out Club community service/volunteering interest club
13. Senior Fair community resource event in partnership with the Del Mar Farmers Market
14. Pilot Connect Teams neighbor-to-neighbor personal contact initiative* 6 June 16, 2026 Item 10
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City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Ashlea Houston, Management Analyst
Clem Brown, Assistant City Manager
Via Ashley Jones, City Manager
DATE: June 16, 2026
SUBJECT: First Amendment to Communications Consultant Services Agreement REQUESTED ACTION/RECOMMENDATION:
Staff recommends that the City Council: 1) Approve the First Amendment to the Agreement with Adam Kaye Communications (Attachment A) for as-needed public information, communications, and outreach services, extending the term for an additional two-year period ending June 30, 2028; and 2) Authorize the City Manager to execute the First Amendment.
BACKGROUND:
The City of Del Mar (City) contracts with an outside consultant for as-needed public information, communications, and outreach services. Services provided under the agreement include oversight of the City’s ongoing Communications Plan and development of comprehensive, strategic, innovative, and effective communications to keep the public informed and increase civic engagement for City programs, projects, meetings, and workshops. Typical services provided under the agreement include assisting with updates to the City’s website, publishing electronic news articles and the Del Mar Weekly electronic newsletter, preparing social media posts, collaborating with Del Mar TV on public service announcement videos, and assisting with press releases and speaking points.
Adam Kaye Communications (Adam Kaye) has provided communications services for the City since 2018. Following his selection through a competitive Request for Qualifications (RFQ) solicitation process in 2023, the City entered into a three-year agreement with Adam Kaye (Attachment B) to continue providing as-needed public information, communications, and outreach services. The agreement established an initial term beginning July 1, 2023, and ending June 30, 2026, with an option to extend for an additional two-year period.
DISCUSSION/ANALYSIS:
Since execution of the agreement, Adam Kaye has successfully performed the scope of services in alignment with the City’s communications goals. Adam Kaye has worked 1 June 16, 2026 Item 11
City Council Agenda Report
First Amendment to Communications Services Agreement
June 16, 2026
collaboratively with City staff to maintain a communications approach that is conversational, knowledgeable, and effective in delivering timely, quality information to the public. Given Adam Kaye’s continued effectiveness in supporting City communications, public information, and outreach efforts, staff recommends extending the agreement for an additional two-year period. Compensation for services will remain unchanged during the extension term. On average, the City spends approximately $50,000 per year for these services.
FISCAL IMPACT:
There is no fiscal action to be taken by the City Council related to this agenda item. As noted above, the City spends approximately $50,000 annually on these consulting services. Sufficient budget for the first year of the Agreement extension is included in the adopted Fiscal Year 2026-27 Operating and Capital Budget. Funding for the second year of the extension will be presented to the City Council for consideration as part of the Proposed FY 2027-28 and 2028-29 Operating and Capital Budget.
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in the California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have the potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
This is an operational item that is not included on the City Council’s list of Goals and Priorities.
ATTACHMENTS:
Attachment A – First Amendment to Agreement with Adam Kaye Communications Attachment B – Original Agreement with Adam Kaye Communications 2 June 16, 2026 Item 11
FIRST AMENDMENT TO AGREEMENT BETWEEN
THE CITY OF DEL MAR AND ADAM KAYE COMMUNICATIONS
FOR AS-NEEDED PUBLIC INFORMATION, COMMUNICATIONS, AND OUTREACH
SERVICES
THIS FIRST AMENDMENT to the Agreement (First Amendment) is made and entered into effective the 1st day of July, 2026, by and between the City of Del Mar, a Charter City and municipal corporation (“City”), and Adam Kaye Communications (“Consultant”) (collectively “Parties”).
RECITALS
WHEREAS, on July 1, 2023, the City and Consultant entered into an Agreement establishing the terms and conditions for Consultant to provide as-needed public information, communications, and outreach services to the City for a three-year period terminating June 30, 2026; and
WHEREAS, the Parties now desire to extend the term of the Agreement for an additional two-year period as provided for in Section 2.1; and WHEREAS, the First Amendment is necessary in order to extend the term of the Agreement.
NOW, THEREFORE, the Parties hereby agree to amend the Agreement as follows:
Section 1. Section 2.1 of the Agreement is amended as follows:
2. DURATION OF AGREEMENT
2.1 Term, Time for Performance. The term of the Agreement is for a period commencing on July 1, 2023, and terminating June 30, 2028, (“Termination Date”) unless terminated earlier as set forth herein.
Section 3. Except as otherwise provided in this First Amendment, all terms and conditions, and attachments and exhibits thereto, of the Agreement shall remain in full force and effect.
[SIGNATURES ON THE FOLLOWING PAGE]
3 June 16, 2026 Item 11
City of Del Mar
First Amendment to Agreement Adam Kaye Communications Services
IN WITNESS WHEREOF, the parties have caused this First Amendment to be effective as of the date first written above.
CITY OF DEL MAR,
a municipal corporation
By:
Ashley Jones, City Manager
ADAM KAYE COMMUNICATIONS
By:
Adam Kaye, Principal
ATTEST:
By:
Sarah Krietor, Administrative Services
Manager/City Clerk
APPROVED AS TO FORM:
By:
Christina Cameron, City Attorney
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City of Del Mar
Agenda Report
TO: Honorable Mayor and Members of the City Council
FROM: Marco Camacho, Finance Manager/Treasurer
Ashley Jones, City Manager
DATE: June 16, 2026
SUBJECT: Adoption of the Fiscal Year 2026-27 Budget Update REQUESTED ACTION/RECOMMENDATION:
It is recommended that the City Council review the proposed update to the Fiscal Year 2026- 27 Operating and Capital Budget and take the following actions:
1. Adopt a Resolution Amending the Fiscal Years 2025-26 and 2026-27 Operating and Capital Budget (Attachment A);
2. Adopt a Resolution Adopting the Compensation Plans for the Management and Professional, General, Fire, and Miscellaneous, Part Time, Temporary and Hourly Employees for Fiscal Year 2026-27, and Authorizing reclassification of Finance Manager position to Finance Director (Attachment B);
3. Adopt a Resolution Establishing the Fixed Charge Assessments for Bonded Indebtedness for Fiscal Year 2026-27 (Attachment C);
4. Adopt a Resolution Establishing the Appropriations Limit for Fiscal Year 2026-27 (Attachment D);
5. Adopt a Resolution Setting User Fee Schedule effective July 1, 2026 (Attachment E); and,
6. Adopt a Resolution Setting Parking Violation Schedule effective July 1, 2026 (Attachment F).
BACKGROUND:
The purpose of the Budget Update is to review and make necessary changes to the second year of the FY 2025-26 and 2026-27 Operating and Capital Budget (Original Budget) that was approved by the City Council on June 16, 2025. The adopted budget provided for the continuity of high-level services to the public, and the advancement of critical capital improvement and special projects. The second year (FY 2026-27) of the two-year Original Budget was adopted with a General Fund Contingency (GFC) of 19.85% (72 days of operations), and included transfers of $250,000 to the Pension Reserve, $250,000 to the Housing Reserve, and $525,000 to the Capital Reserve.
On May 20, 2026, staff presented the proposed FY 2026-27 Budget Update to the City’s Finance Committee who expressed support for the recommended adjustments. A similar report was presented to the City Council on June 2, 2026, where the proposed adjustments recommended by staff were approved without changes by a majority vote. Additionally, with respect to Pavement Management Program funding for FY 2026-27, the City Council directed staff to include a $1 million bid alternative for supplemental paving work above the budgeted $3 million for future evaluation and consideration.
1 1 June 16, 2026 Item 12
City Council Agenda Report
Adoption of the Fiscal Year 2026-27 Budget Update
June 16, 2026
The June 2, 2026, City Council agenda report provides more detailed information about the recommended adjustments to the FY 2026-27 Operating and Capital Budget and can be found at:
https://www.delmar.ca.us/AgendaCenter#docaccess2993ec900b52e6110403bf662b764429
DISCUSSION/ANALYSIS
No additional adjustments or modifications to those recommended by staff were directed by the City Council during the June 2, 2026 presentation of the FY 2026-27 Budget Update. The Budget Update included recommended adjustments to the FY 2025-26 budget based on a thorough review of current revenue and expenditure activities and trends through the third quarter of the fiscal year. Staff recommended a total net revenue increase of $167,530 and net expenditure decrease of $1,933,150 in FY 2025-26.
The Budget Update proposed a total net increase of $1,460,780 to projected FY 2026-27 revenues, and $1,560,820 in expenditures. The new estimated GFC balance on June 30, 2027 was projected to change from $4,130,247 as approved on June 16, 2025, to $4,446,296, which equated to a
19.19% contingency (70 days of operations).
Subsequent to the preparation of the FY 2026-27 Budget Update Agenda Report presented on June 2, 2026, staff obtained and reviewed new information resulting in several additional, and favorable, recommendations as summarized below and included in Exhibit A of Attachment A.
OPERATING REVENUES AND EXPENDITURES
General Fund
Table A summarizes the additional budget adjustments recommended for final adoption, which are further described below. The additional adjustments improve the GFC from 19.19% (70 days of operations) as presented on June 2, 2026, to a revised estimate on June 30, 2027, of 20.06% (73 days of operations).
The Transient Occupancy Tax (TOT) adjustments recommended for FY 2025-26 and FY 2026-27 were based on activity through the third quarter (March 31, 2026). Additional TOT receipts from hotels for April revealed even stronger performance supporting a higher year-end projection anticipated over the remaining two months of the fiscal year. Staff is recommending increasing FY 2025-26 projections for TOT from hotels by an additional $100,000, and increase FY 2026-27 projections by an additional $104,000. Combined with previously reported Short-Term Rental TOT adjustments, the revised projections result in total net TOT increases of $116,250 in FY 2025-26 and $141,000 in FY 2026-27.
Due to the softening in the property insurance marketplace, final favorable premiums were received on May 27, 2026 and the Property Insurance premium expenditure budget in the Risk Management program was reduced by $38,500 to align with the final amount.
Based on updated information related to a claim settlement, it is anticipated that the initial budget amount estimated at $150,000 for both expenditure and revenues will not be needed until FY 2026-
27. The proposed adjustment reflects a deferment of this budget from FY 2025-26 to FY 2026-27.
On June 16, 2026, the City Council will also be considering the approval of the First Amendment to the Agreement between the City of Del Mar and the Del Mar Community Connections (DMCC) for 2 2 June 16, 2026 Item 12
City Council Agenda Report
Adoption of the Fiscal Year 2026-27 Budget Update
June 16, 2026
senior support services to extend the term for an additional two-year period ending June 30, 2028.
The proposed amendment includes revised compensation terms and a new fiscal impact of $15,000 for FY 2026-27. This adjustment is included in the final Budget Update for adoption to continue this valued partnership and services for older adults and residents with accessibility needs.
Table A: Additional General Fund Budget Adjustments
Revenue Source Budget Update
FY 2026-27
(6/3/26)
Recommended
Adjustment
Budget Update
FY 2026-27
(6/16/26)
FY 2025-26 Total Revenue $25,272,750 ($50,000) $25,222,750 FY 2025-26 Total Expenditure 18,622,145 23,100 18,645,245 FY 2026-27 Total Revenue 26,309,680 254,000 26,563,680
FY 2026-27 Total Expenditure 21,210,100 126,500 21,336,600
IMPACTS TO GENERAL FUND RESERVES
Equipment Replacement
The City’s 1998 Cherrington model Beach Cleaner purchased at auction in 2018, stopped working several months ago and was sent out for repairs. The City’s Beach Cleaner removes litter, debris, and pollutants from our beaches keeping them attractive and safe for all beachgoers. A loaner machine was provided by the repair shop and has been keeping North Beach and Main Beach cleaned.
Repairs for this older model equipment are difficult as replacement parts for the unit are now obsolete and have to be fabricated by the repair shop, which are also costly. The machine breaks frequently and is often inoperable for extended periods of time, which negatively affects City operations and the City’s ability to keep our beaches clean and safe. Due to the age and condition of the City’s Beach Cleaner, its disposition value is estimated at $5,000.
Due to other large-scale equipment purchases during the current and coming fiscal year, replacement of the Beach Cleaner was planned for inclusion in the next two-year budget process.
However, shortly after the June 2, Budget Update, the City received a quote for over $18,000 to repair the Beach Cleaner. This amount would be in addition to the approximately $20,000 the City spent over the last fiscal year on other repairs related to the Beach Cleaner.
At this point, the costs to repair the equipment and keep it running is well beyond the value of the equipment itself, and staff feels the funds would be better invested in a replacement machine. The Budget Update now includes an additional $173,100 in Equipment Replacement expenditures in FY 2025-26 to purchase a new replacement Beach Cleaner. This adjustment does not impact the GFC.
General Fund Contingency
The FY 2026-27 Budget Update includes transfers of $250,000 to both the Pension Reserve and Housing Reserve, and $245,000 to the Capital Reserve. No additional transfers are proposed for the adoption of the Budget Update. Table B summarizes the revised year-end reserve balances and GFC changes as presented on June 2, 2026 and June 16, 2026. 3 3 June 16, 2026 Item 12
City Council Agenda Report
Adoption of the Fiscal Year 2026-27 Budget Update
June 16, 2026
Table B: General Fund Contingency and Reserves
Reserve
Original Budget
FY 2026-27
(6/16/25)
Budget Update
FY 2026-27
(6/2/26)
Budget Update
FY 2026-27
(6/16/26)
Difference
General Fund Contingency 19.85% 19.19% 20.06% 0.87%
General Fund Contingency $4,130,247 $4,446,296 $4,673,796 $227,500 Pension Reserve 5,450,000 6,062,684 6,062,684 -
Housing Reserve 1,650,000 1,975,000 1,975,000 -
Equipment Replacement 498,102 513,092 339,992 (173,100) Self-Insurance 300,000 300,000 300,000 -
Leave Liability 100,000 65,000 65,000 -
Total $12,128,349 $13,362,072 $13,416,472 $54,400
Capital Reserve 2,775,000 3,345,000 3,345,000 -
The City remains in a healthy financial position. The FY 2026-27 Budget Update has been developed to further advance the Council approved City Work Plan in FY 2026-27. The total City revenue budget proposed for adoption is $60.0 million and expenditure budget is $66.6 million. The budget includes notable support for priority Special and Capital Improvements Projects, new fire management costs to protect public safety, as well as market rate compensation adjustments to protect and retain the City’s human capital assets. The final Budget Update for adoption includes a few additional adjustments with a net positive impact to the GFC. Staff will continue to pursue outside funding opportunities to replace General Fund appropriations and create more opportunities for additional transfers to reserves.
BUDGET RELATED RESOLUTIONS
In conjunction with the approval of the FY 2026-27 Budget Update and related resolution, the City Council is required to approve the following resolutions, which are described in more detail as attachments to this report:
1) Adopting the Compensation Plan for Management and Professional, General, Fire, General, and Miscellaneous, Part-Time, Temporary and Hourly Employees for Fiscal Years 2026-27, and Authorizing the reclassification of the Finance Manager position to Finance Director (Attachment B);
2) Fixed charge assessments for bonded indebtedness (Attachment C); 3) Establishing the Appropriations Limit (Attachment D); 4) Setting the User Fee Schedule effective July 1, 2026 (Attachment F); and, 5) Setting Parking Violation Fines effective July 1, 2026. 4 4 June 16, 2026 Item 12
City Council Agenda Report
Adoption of the Fiscal Year 2026-27 Budget Update
June 16, 2026
ATTACHMENTS:
Attachment A - Resolution Amending the Fiscal Years 2025-26 and 2026-27 Operating and Capital Budget
Attachment B - Resolution Adopting the Compensation Plans for the Management and Professional, General, Fire, and Miscellaneous, Part Time, Temporary and Hourly Employees for Fiscal Year 2026-27, and Authorizing the reclassification of the Finance Manager position to Finance Director Attachment C - Resolution Establishing the Fixed Charge Assessments for Bonded Indebtedness for Fiscal Year 2026-27
Attachment D - Resolution Establishing the Appropriations Limit for Fiscal Year 2026-27 Attachment E - Resolution Setting User Fee Schedule effective July 1, 2026 Attachment F - Resolution Setting Parking Violation Fines effective July 1, 2026 5 5 June 16, 2026 Item 12
RESOLUTION NO. 2026-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, AMENDING THE FISCAL YEARS 2025-2026
and 2026-2027 OPERATING AND CAPITAL BUDGET
WHEREAS, on June 16, 2025, the City Council of the City of Del Mar passed Resolution 2025-17 adopting the Fiscal Years 2025-2026 and 2026-2027 Operating and Capital Budget; and
WHEREAS, on June 2, 2026, the City Council of the City of Del Mar passed Resolution 2026-39 amending the Fiscal Year 2025-2026 Operating and Capital Budget; and
WHEREAS, additional adjustments to the Fiscal Year 2025-2026 Operating and Capital Budget are needed to account for anticipated revenues and expenditures through the end of the current fiscal year; and
WHEREAS, information not available at the time of the budget adoption requires an update to the FY 2026-2027 Operating and Capital Budget to deliver the services expected by the City Council; and
WHEREAS, the City Council has been presented with and has accepted and approved the amended Fiscal Year 2025-2026 and Budget Update to the Fiscal Year 2026-2027 Operating and Capital Budget along with additional recommendations and appropriations setting the levels of reserves, and transfer in and transfer out between funds, and other related expenditures; and
WHEREAS, the City Council gives authorization to the City Manager to approve the purchase of Capital Equipment, an appropriation of $173,100 for the replacement of a Beach Cleaner that has been approved by the City Council and is included in the Fiscal Year 2025-2026 Operating and Capital Budget; and
WHEREAS, the City Council gives authorization to the City Manager to approve the purchase of Capital Equipment that has been approved by the City Council and is included in the Fiscal Year 2026-2027 Operating and Capital Budget. The items and appropriations are as follows:
Tru Vac Hydro Excavation Truck $700,000
Server Storage 80,000
Utility Truck (1) – Public Works 50,000
Replace Parking Enforcement Vehicle 35,000
Wireless Refresh 15,000
Storage Switches (2) 14,000
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Del Mar, California, that:
1. The above recitals are true and correct; and
Attachment A
6 6 June 16, 2026 Item 12
Resolution No. 2026-XX
2. The Fiscal Years 2025-2026 and 2026-2027 Operating and Capital Budget is accepted and amended as shown on Exhibit “A” to the resolution; and
3. The City Manager has the authority to make the equipment replacement purchases identified above and move appropriations between programs if the total dollars do not exceed that approved by the City Council.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California, at the Regular Meeting held this 16th day of June 2026. ________________________________
Tracy Martinez, Mayor
City of Del Mar
APPROVED AS TO FORM:
________________________________
Christina Cameron, City Attorney
City of Del Mar
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, Sarah Krietor, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 2026-XX, adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 16th day of June 2026, by the following vote:
AYES:
NOES:
RECUSE:
ABSENT:
ABSTAIN:
________________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
City of Del Mar
7 7 June 16, 2026 Item 12
BEGINNING ENDING
BALANCE O & M CIP BALANCE
JUL 1, 2025 REVENUES EXPENDITURES EXPENDITURES IN (OUT) JUN 30, 2026 ACTUAL FY 2026 FY 2026 FY 2026 FY 2026 FY 2026 ESTIMATE CONTINGENCY 31.17% 6,503,908 24,980,850 (18,195,350) - 538,494 $ (7,274,976) 6,552,926 RESTRICTED:
SELF-INSURANCE 410,216 - - - - (10,216) 400,000
DESIGNATED:
ENCUMBRANCES 67,655 - (67,655) - - - -
COASTAL PARKING REVENUE - 81,900 (81,900) - - - -
HOUSING RESERVE 1,650,000 - - - 675,000 - 2,325,000
PENSION RESERVE 4,977,684 160,000 - - 675,000 - 5,812,684 LEAVE LIABILITY 100,000 - - - - - 100,000
EQUIPMENT REPLACEMENT 796,332 - (300,340) - - - 495,992 TOTAL GENERAL FUND 14,505,795 25,222,750 (18,645,245) - 1,888,494 (7,285,192) 15,686,602 7,449,974 3,847,000 - (8,975,870) - - 2,321,104
LOAN PROCEEDS/DEBT SERVICE - 5,000,000 (5,000,000) - -
7,449,974 8,847,000 - (13,975,870) - - 2,321,104
221,777 104,560 - - - (326,337) -
19,980 119,560 (959,150) - 819,610 - -
- 651,430 (1,556,530) - 905,100 - -
DESIGNATED
ENCUMBRANCES 302,404 - - (302,404) - - -
CAPITAL IMPROVEMENT PROJECTS - 1,393,635 - (1,470,866) 77,231 - - OPEN SPACE ACQUISITION 86,388 - - - - - 86,388
TREE RESERVE 41,017 - - - - - 41,017
TOTAL OPEN SPACE FUND 429,809 2,045,065 (1,556,530) (1,773,270) 982,331 - 127,405 411 201,530 - - - (201,941) -
15,529 46,000 (61,250) - - - 279
159,775 75,000 (71,000) - - - 163,775
158,004 - (61,660) - - - 96,344
CITY OF DEL MAR
RESERVE SUMMARY REPORT
FISCAL YEAR 2025-2026
TRANSFERS
GENERAL FUND
MEASURE Q
ROAD MAINTENANCE REHABILITATION ACCT
GAS TAX FUND
OPEN SPACE FUND
SUPPLEMENTAL LAW ENFORCEMENT FUND
REGIONAL COMMUNICATIONS FUND
GRANTS FUND
HOUSING FUND
Exhibit A to Attachment A
8 8 June 16, 2026 Item 12
BEGINNING ENDING
BALANCE O & M CIP BALANCE
JUL 1, 2025 REVENUES EXPENDITURES EXPENDITURES IN (OUT) JUN 30, 2026 ACTUAL FY 2026 FY 2026 FY 2026 FY 2026 FY 2026 ESTIMATE
CITY OF DEL MAR
RESERVE SUMMARY REPORT
FISCAL YEAR 2025-2026
TRANSFERS
679,196 170,000 (47,810) - - - 801,386
8,267 37,200 (75,440) - 33,173 - 3,200
- 2,740,250 - (4,198,364) 1,458,114 - -
ENCUMBRANCES 1,166,296 (1,166,296) - - -
RESERVE FOR CAPITAL 3,150,000 - 850,000 4,000,000
DEBT SERVICE - (899,880) - 899,880 - -
TOTAL CAPITAL IMPROVEMENT FUND 4,316,296 2,740,250 (899,880) (5,364,660) 3,207,994 - 4,000,000 453,852 1,366,900 - (2,166,040) 345,288 - -
3,487 649,000 - (649,000) - - 3,487
38,130 1,000 - (36,000) - - 3,130
502,835 380,000 (361,650) - - - 521,185
NET POSITION 1,799,681 4,895,000 (4,785,290) - - (1,091,355) 818,036 RESTRICTED:
CONTRIBUTED CAPITAL 4,028,272 - - - - - 4,028,272
DESIGNATED
ENCUMBRANCES - - - - - - -
SELF-INSURANCE 50,000 - - - - - 50,000
RATE STABILIZATION 200,000 - - - - - 200,000
CAPTIAL REPLACEMENT 470,000 - - (1,036,455) 916,455 - 350,000 NET PENSION LIABILITY (1,962,119) - - - - - (1,962,119) PENSION RESERVE 1,000,000 - - - - - 1,000,000
OPERATING RESERVE 500,000 - - - 150,000 - 650,000
EQUIPMENT REPLACEMENT 200,000 - (24,900) - 24,900 - 200,000 UTILITY PLANT IN SERVICE 7,423,130 - (385,000) - - - 7,038,130 TOTAL WATER FUND 13,708,964 4,895,000 (5,195,190) (1,036,455) 1,091,355 (1,091,355) 12,372,319
PEG FEE FUND
AB 939 FUND
CAPITAL IMPROVEMENT FUND
SPECIAL PROJECT FUND
TRANSNET FUND
RTCIP
WORKERS' COMPENSATION FUND
WATER FUND
9 9 June 16, 2026 Item 12
BEGINNING ENDING
BALANCE O & M CIP BALANCE
JUL 1, 2025 REVENUES EXPENDITURES EXPENDITURES IN (OUT) JUN 30, 2026 ACTUAL FY 2026 FY 2026 FY 2026 FY 2026 FY 2026 ESTIMATE
CITY OF DEL MAR
RESERVE SUMMARY REPORT
FISCAL YEAR 2025-2026
TRANSFERS
NET POSITION - 612,500 (818,191) - 205,691 -
-
DESIGNATED -
UTILITY PLANT IN SERVICE 536,251 536,251
ENCUMBRANCES 515,984 (145,249) (370,735) - -
CAPITAL REPLACEMENT - 244,790 - (575,679) 330,889 -
TOTAL CLEAN WATER FUND 1,052,235 857,290 (963,440) (946,414) 536,580 - 536,251 NET POSITION 1,940,691 4,481,000 (4,442,510) - - (1,259,350) 719,831 -
RESTRICTED
IBANK RESERVE 228,828 - - - - - 228,828
CONTRIBUTED CAPITAL 650,814 - - - - - 650,814
LOAN RESERVE-STATE REVOLVING 332,979 - - - - - 332,979
DESIGNATED
ENCUMBRANCES - - - - - - -
SELF-INSURANCE 50,000 - - - - - 50,000
CAPITAL REPLACEMENT 500,000 34,960 - (1,005,080) 820,120 - 350,000 NET PENSION LIABILITY (1,962,119) - - - - - (1,962,119) PENSION RESERVE 900,000 - - - - - 900,000
OPERATING RESERVE 408,000 - - - 192,000 - 600,000
EQUIPMENT REPLACEMENT 300,000 - (347,230) - 247,230 - 200,000 UTILITY PLANT IN SERVICE 7,895,094 - (700,000) - - - 7,195,094 RATE STABILIZATION 200,000 - - - - - 200,000
TOTAL WASTEWATER FUND 11,444,287 4,515,960 (5,489,740) (1,005,080) 1,259,350 (1,259,350) 9,465,427 TOTAL ENTERPRISE FUNDS 26,205,486 10,268,250 (11,648,370) (2,987,949) 2,887,285 (2,350,705) 22,373,997 TOTAL - ALL FUNDS 55,168,603 52,274,065 (34,387,985) (26,952,789) 10,164,175 (10,164,175) 46,101,894
CLEANWATER FUND
WASTEWATER FUND
10 10 June 16, 2026 Item 12
BEGINNING ENDING
BALANCE O & M CIP/SP BALANCE
JUL 1, 2026 REVENUES EXPENDITURES EXPENDITURES IN (OUT) JUN 30, 2027 ESTIMATE FY 2027 FY 2027 FY 2027 FY 2027 FY 2027 ESTIMATE CONTINGENCY 20.06% 6,552,926 26,481,680 (21,063,600) - 1,932,360 $ (9,229,570) 4,673,796 RESTRICTED:
SELF-INSURANCE 400,000 - - - - (100,000) 300,000
DESIGNATED:
ENCUMBRANCES - - - - - - -
COASTAL PARKING REVENUE - 82,000 (82,000) - - - -
HOUSING RESERVE 2,325,000 - - - 250,000 (600,000) 1,975,000 PENSION RESERVE 5,812,684 - - - 250,000 - 6,062,684
LEAVE LIABILITY 100,000 - (35,000) - - - 65,000
EQUIPMENT REPLACEMENT 495,992 - (156,000) - - - 339,992 TOTAL GENERAL FUND 15,686,602 26,563,680 (21,336,600) - 2,432,360 (9,929,570) 13,416,472 2,321,104 3,750,000 - (5,477,740) - - 593,364
LOAN PROCEEDS/DEBT SERVICE - - - -
2,321,104 3,750,000 - (5,477,740) - - 593,364
- 110,860 - - - (110,860) -
- 121,380 (895,070) - 773,690 - -
- 695,900 (1,649,560) - 953,660 - -
DESIGNATED
ENCUMBRANCES - - - - - - -
CAPITAL IMPROVEMENT PROJECTS - - - (1,300,000) 1,300,000 - - OPEN SPACE ACQUISITION 86,388 - - - - - 86,388
TREE RESERVE 41,017 - - - - - 41,017
TOTAL OPEN SPACE FUND 127,405 695,900 (1,649,560) (1,300,000) 2,253,660 - 127,405 - 200,000 - - - (200,000) -
279 46,000 (36,000) - - - 10,279
163,775 75,000 (61,500) - - - 177,275
CITY OF DEL MAR
RESERVE SUMMARY REPORT
FISCAL YEAR 2026-2027
TRANSFERS
GENERAL FUND
MEASURE Q
ROAD MAINTENANCE REHABILITATION ACCT
GAS TAX FUND
OPEN SPACE FUND
SUPPLEMENTAL LAW ENFORCEMENT FUND
REGIONAL COMMUNICATIONS FUND
GRANTS FUND
11 11 June 16, 2026 Item 12
BEGINNING ENDING
BALANCE O & M CIP/SP BALANCE
JUL 1, 2026 REVENUES EXPENDITURES EXPENDITURES IN (OUT) JUN 30, 2027 ESTIMATE FY 2027 FY 2027 FY 2027 FY 2027 FY 2027 ESTIMATE
CITY OF DEL MAR
RESERVE SUMMARY REPORT
FISCAL YEAR 2026-2027
TRANSFERS
96,344 - (61,660) - - - 34,684
801,386 170,000 (91,780) - - - 879,606
3,200 37,200 (14,500) - - (21,500) 4,400
- 15,019,000 (898,310) (17,870,000) 3,749,310 - -
ENCUMBRANCES - - - - - - -
RESERVE FOR CAPITAL 4,000,000 245,000 (900,000) 3,345,000 TOTAL CAPITAL IMPROVEMENT FUND 4,000,000 15,019,000 (898,310) (17,870,000) 3,994,310 (900,000) 3,345,000 - 2,029,150 - (3,226,020) 1,196,870 - -
3,487 141,000 - (135,000) - - 9,487
3,130 - - (2,750) - - 380
521,185 412,830 (357,950) - - - 576,065
NET POSITION 818,036 4,965,000 (4,799,210) - 800,000 (631,500) 1,152,326 RESTRICTED:
CONTRIBUTED CAPITAL 4,028,272 - - - - - 4,028,272
DESIGNATED
ENCUMBRANCES - - - - - - -
SELF-INSURANCE 50,000 - - - - - 50,000
RATE STABILIZATION 200,000 - - - - - 200,000
CAPTIAL REPLACEMENT 350,000 - - (369,000) 369,000 - 350,000 NET PENSION LIABILITY (1,962,119) - - - - - (1,962,119) PENSION RESERVE 1,000,000 - - - - (800,000) 200,000
OPERATING RESERVE 650,000 - - - - - 650,000
EQUIPMENT REPLACEMENT 200,000 - (262,500) - 262,500 - 200,000 UTILITY PLANT IN SERVICE 7,038,130 - (385,000) - - - 6,653,130 TOTAL WATER FUND 12,372,319 4,965,000 (5,446,710) (369,000) 1,431,500 (1,431,500) 11,521,609
PEG FEE FUND
HOUSING FUND
AB 939 FUND
CAPITAL IMPROVEMENT FUND
SPECIAL PROJECT FUND
TRANSNET FUND
RTCIP
WORKERS' COMPENSATION FUND
WATER FUND
12 12 June 16, 2026 Item 12
BEGINNING ENDING
BALANCE O & M CIP/SP BALANCE
JUL 1, 2026 REVENUES EXPENDITURES EXPENDITURES IN (OUT) JUN 30, 2027 ESTIMATE FY 2027 FY 2027 FY 2027 FY 2027 FY 2027 ESTIMATE
CITY OF DEL MAR
RESERVE SUMMARY REPORT
FISCAL YEAR 2026-2027
TRANSFERS
NET POSITION - 612,500 (1,123,540) 511,040 -
-
DESIGNATED -
UTILITY PLANT IN SERVICE 536,251 536,251
ENCUMBRANCES - - - - -
CAPITAL REPLACEMENT - 595,000 (595,000) - -
TOTAL CLEAN WATER FUND 536,251 1,207,500 (1,123,540) (595,000) 511,040 - 536,251 NET POSITION 719,831 4,396,000 (4,451,490) - 700,000 (463,500) 900,841 -
RESTRICTED
IBANK RESERVE 228,828 - - - - - 228,828
CONTRIBUTED CAPITAL 650,814 - - - - - 650,814
LOAN RESERVE-STATE REVOLVING 332,979 - - - - - 332,979
DESIGNATED
ENCUMBRANCES - - - - - - -
SELF-INSURANCE 50,000 - - - - - 50,000
CAPITAL REPLACEMENT 350,000 85,000 - (300,000) 215,000 - 350,000 NET PENSION LIABILITY (1,962,119) - - - - - (1,962,119) PENSION RESERVE 900,000 - - - - (700,000) 200,000
OPERATING RESERVE 600,000 - - - - - 600,000
EQUIPMENT REPLACEMENT 200,000 - (248,500) - 248,500 - 200,000 UTILITY PLANT IN SERVICE 7,195,094 - (700,000) - - 6,495,094 RATE STABILIZATION 200,000 - - - - - 200,000
TOTAL WASTEWATER FUND 9,465,427 4,481,000 (5,399,990) (300,000) 1,163,500 (1,163,500) 8,246,437 TOTAL ENTERPRISE FUNDS 22,373,997 10,653,500 (11,970,240) (1,264,000) 3,106,040 (2,595,000) 20,304,297 TOTAL - ALL FUNDS 46,101,894 60,025,500 (37,373,170) (29,275,510) 13,756,930 (13,756,930) 39,478,714
CLEANWATER FUND
WASTEWATER FUND
13 13 June 16, 2026 Item 12
BUDGET BUDGET FY2026 vs FY2026 vs FY2027 vs FY2026 vs
ADJUSTMENT ADJUSTMENT FY2025 FY2025 FY2026 FY2027
FY 2025-2026 FY 2026-2027 BUDGET ($) BUDGET (%) PROP ($) PROP (%)
GENERAL FUND
TAXES
PROPERTY TAX 7,651,288 8,088,157 8,455,000 45,000 8,500,000 8,771,690 68,310 8,840,000 411,843 5.1% 340,000 4.0% VLF IN LIEU OF PROPERTY TAX 807,116 858,932 904,840 - 904,840 860,000 80,000 940,000 45,908 5.3% 35,160 3.9% SALES AND USE TAX 2,196,466 2,297,404 2,300,000 95,000 2,395,000 2,400,000 (22,000) 2,378,000 97,596 4.2% (17,000) -0.7% TRANSIENT OCCUPANCY TAX 3,799,038 4,084,758 4,335,000 225,000 4,560,000 4,326,400 416,000 4,742,400 475,242 11.6% 182,400 4.0% TRANSIENT OCCUPANCY TAX-STR - - 128,750 (108,750) 20,000 775,000 (275,000) 500,000 20,000 0.0% 480,000 100.0% BUSINESS LICENSE TAX 362,769 360,364 350,000 - 350,000 350,000 10,000 360,000 (10,364) -2.9% 10,000 2.9% FRANCHISE TAX 446,816 422,411 420,000 - 420,000 420,000 (15,000) 405,000 (2,411) -0.6% (15,000) -3.6% REAL PROPERTY TRANSFER TAX 178,484 171,806 150,000 23,600 173,600 150,000 30,000 180,000 1,794 1.0% 6,400 3.7% TOTAL 15,441,977 16,283,832 17,043,590 279,850 17,323,440 18,053,090 292,310 18,345,400 1,039,608 6.4% 1,021,960 5.9%
LICENSES & PERMITS
LICENSES & PERMITS 3,485 4,615 500 82,500 83,000 500 2,500 3,000 78,385 1698.5% (80,000) -96.4% JUNIOR LIFEGUARD 90,310 92,770 95,000 - 95,000 95,000 - 95,000 2,230 2.4% - 0.0% PARKING PERMITS 27,387 34,995 30,000 - 30,000 30,000 5,000 35,000 (4,995) -14.3% 5,000 16.7% TOTAL 121,182 132,380 125,500 82,500 208,000 125,500 7,500 133,000 75,620 57.1% (75,000) -36.1%
FINES & FORFEITURES
MOVING VIOLATIONS/VEHICLE CODE FINES 69,284 66,761 65,000 - 65,000 65,000 (5,000) 60,000 (1,761) -2.6% (5,000) -7.7% PARKING VIOLATIONS 1,395,851 1,538,560 1,550,000 250,000 1,800,000 1,450,000 175,000 1,625,000 261,440 17.0% (175,000) -9.7% PENALTIES 25,267 22,788 30,000 - 30,000 9,000 11,000 20,000 7,212 31.6% (10,000) -33.3% ADMINISTRATIVE CITATIONS 55,152 41,590 45,000 - 45,000 45,000 5,000 50,000 3,410 8.2% 5,000 11.1% RED LIGHT ENFORCEMENT 94,156 86,561 80,000 - 80,000 80,000 - 80,000 (6,561) -7.6% - 0.0% TOTAL 1,639,710 1,756,260 1,770,000 250,000 2,020,000 1,649,000 186,000 1,835,000 263,740 15.0% (185,000) -9.2%
REVENUE FROM USE OF ASSETS
INV EARN-GENERAL 925,444 892,952 790,000 - 790,000 400,000 350,000 750,000 (102,952) -11.5% (40,000) -5.1% RENTAL INCOME 240,743 256,210 272,000 - 272,000 240,000 30,000 270,000 15,790 6.2% (2,000) -0.7% PARKING METER INCOME 1,433,473 1,734,993 1,700,000 150,000 1,850,000 1,585,000 90,000 1,675,000 115,007 6.6% (175,000) -9.5% SIDEWALK CAFÉ USER FEE 12,371 7,980 4,000 - 4,000 4,000 - 4,000 (3,980) -49.9% - 0.0% TOTAL 2,612,031 2,892,135 2,766,000 150,000 2,916,000 2,229,000 470,000 2,699,000 23,865 0.8% (217,000) -7.4%
REVENUE FROM OTHER AGENCIES
MOTOR VEHICLE LICENSE FEE 4,868 6,229 4,000 - 4,000 4,000 2,000 6,000 (2,229) -35.8% 2,000 50.0% PUBLIC SAFETY AUGMENTATION FUND 107,890 109,006 100,000 - 100,000 100,000 13,000 113,000 (9,006) -8.3% 13,000 13.0% HOMEOWNER EXEMPT 34,592 34,652 30,000 - 30,000 30,000 4,000 34,000 (4,652) -13.4% 4,000 13.3% FEDERAL/STATE/LOCAL GRANTS 24,406 5,000 - - - - - - (5,000) -100.0% - 0.0% CORONAVIRUS RELIEF FUNDS - - 162,310 - 162,310 - - - 162,310 100.0% (162,310) -100.0% ON-TRACK PARIMUTUEL - - 24,340 - 24,340 - 20,000 20,000 24,340 100.0% (4,340) -17.8% OFF-TRACK PARIMUTUEL 7,465 5,726 5,000 - 5,000 5,000 - 5,000 (726) -12.7% - 0.0% SOLID WASTE 12,620 12,932 12,900 - 12,900 12,900 - 12,900 (32) -0.2% - 0.0% TOTAL 191,841 173,545 338,550 - 338,550 151,900 39,000 190,900 165,005 95.1% (147,650) -43.6%
CHARGES - PLANNING SERVICES
PLANNING SERVICES 502,183 552,483 490,000 110,000 600,000 525,000 - 525,000 47,517 8.6% (75,000) -12.5% ENGINEERING SERVICES 171,259 124,232 120,000 - 120,000 120,000 - 120,000 (4,232) -3.4% - 0.0% BUILDING SERVICES 612,862 474,017 440,000 (20,000) 420,000 500,000 (80,000) 420,000 (54,017) -11.4% - 0.0% TOTAL 1,286,304 1,150,732 1,050,000 90,000 1,140,000 1,145,000 (80,000) 1,065,000 (10,732) -0.9% (75,000) -6.6%
SOURCE OF FUNDS ACTUAL
FY2023-24
ACTUAL
FY2024-25
AMENDED
BUDGET FY
2026-2027
CITY OF DEL MAR
FISCAL YEAR 2025-2026 AND 2026-2027
OPERATING AND CAPITAL BUDGET
REVENUE SUMMARIES
CURRENT
ADOPTED
FY2025-26
ADOPTED
FY2026-27
AMENDED
BUDGET FY
2025-2026
14 14 June 16, 2026 Item 12
BUDGET BUDGET FY2026 vs FY2026 vs FY2027 vs FY2026 vs
ADJUSTMENT ADJUSTMENT FY2025 FY2025 FY2026 FY2027
FY 2025-2026 FY 2026-2027 BUDGET ($) BUDGET (%) PROP ($) PROP (%)
SOURCE OF FUNDS ACTUAL
FY2023-24
ACTUAL
FY2024-25
AMENDED
BUDGET FY
2026-2027
CITY OF DEL MAR
FISCAL YEAR 2025-2026 AND 2026-2027
OPERATING AND CAPITAL BUDGET
REVENUE SUMMARIES
CURRENT
ADOPTED
FY2025-26
ADOPTED
FY2026-27
AMENDED
BUDGET FY
2025-2026
OTHER REVENUE SOURCES
PARKING IN-LIEU FEE 13,764 10,372 2,500 - 2,500 2,500 2,000 4,500 (7,872) -75.9% 2,000 80.0% ADMINISTRATIVE CHARGE 937,650 965,790 994,760 - 994,760 1,024,600 - 1,024,600 28,970 3.0% 29,840 3.0% ADMINISTRATIVE CHARGE-MEASURE Q 90,528 152,731 150,000 - 150,000 150,000 - 150,000 (2,731) -1.8% - 0.0% EXPENDITURE REIMBURSEMENT 148,006 53,613 35,000 - 35,000 35,000 418,780 453,780 (18,613) -34.7% 418,780 1196.5% MISCELLANEOUS 73,722 683,836 54,500 40,000 94,500 26,500 636,000 662,500 (589,336) -86.2% 568,000 601.1% TOTAL 1,263,670 1,866,342 1,236,760 40,000 1,276,760 1,238,600 1,056,780 2,295,380 (589,582) -31.6% 1,018,620 79.8% TOTAL GENERAL FUND 22,556,715 24,255,226 24,330,400 892,350 25,222,750 24,592,090 1,971,590 26,563,680 967,524 4.0% 1,340,930 5.3% MEASURE Q FUND 3,780,939 3,958,543 3,677,380 169,620 3,847,000 3,686,120 63,880 3,750,000 (111,543) -2.8% (97,000) -2.5% LOAN PROCEEDS - - 5,000,000 - 5,000,000 - - - 5,000,000 100.0% (5,000,000) -100.0% 3,780,939 3,958,543 8,677,380 169,620 8,847,000 3,686,120 63,880 3,750,000 4,888,457 123.5% (5,097,000) -57.6% ROAD MAINTENANCE REHAB ACCOUNT 107,381 114,392 107,000 (2,440) 104,560 107,000 3,860 110,860 (9,832) -8.6% 6,300 6.0% GAS TAX FUND 114,641 115,990 119,560 - 119,560 119,560 1,820 121,380 3,570 3.1% 1,820 1.5%
OPEN SPACE FUND
TAXES 18,144 5,374 6,000 - 6,000 6,000 - 6,000 626 11.6% - 0.0% LICENSE & PERMITS 403,365 423,758 390,000 - 390,000 400,000 - 400,000 (33,758) -8.0% 10,000 2.6% RENTAL INCOME - 221,676 227,200 - 227,200 227,200 5,700 232,900 5,524 2.5% 5,700 2.5% FEDERAL/STATE/LOCAL GRANTS 215,672 - 1,393,635 - 1,393,635 - - - 1,393,635 100.0% (1,393,635) -100.0% ON-TRACK PARIMUTUEL - - 16,230 - 16,230 - 15,000 15,000 16,230 100.0% (1,230) -7.6% OFF-TRACK PARIMUTUEL 4,976 3,817 3,000 - 3,000 3,000 - 3,000 (817) -21.4% - 0.0% CONTRIBUTIONS 34,000 - - - - 35,000 - 35,000 - 0.0% 35,000 100.0% MISCELLANEOUS 8,952 6,302 4,000 5,000 9,000 4,000 - 4,000 2,698 42.8% (5,000) -55.6% TOTAL OPEN SPACE FUND 685,109 660,927 2,040,065 5,000 2,045,065 675,200 20,700 695,900 1,384,138 209.4% (1,349,165) -66.0% SUPPLEMENTAL LAW FUND 192,923 199,879 201,530 - 201,530 160,000 40,000 200,000 1,651 0.8% (1,530) -0.8% REGIONAL COMMUNICATION 46,159 45,165 46,000 - 46,000 46,000 - 46,000 835 1.8% - 0.0% GRANTS FUND 87,833 85,067 75,000 - 75,000 62,400 12,600 75,000 (10,067) -11.8% - 0.0% HOUSING FUND 42,364 222,137 - - - - - - (222,137) -100.0% - 0.0% AB 939 251,345 179,710 154,000 16,000 170,000 154,000 16,000 170,000 (9,710) -5.4% - 0.0% PEG FEE FUND 40,405 36,839 37,200 - 37,200 37,200 - 37,200 361 1.0% - 0.0%
CAPITAL IMPROVEMENT FUND
FEDERAL/STATE/LOCAL GRANTS 208,899 396,683 2,542,450 - 2,542,450 15,000,000 - 15,000,000 2,145,767 540.9% 12,457,550 490.0% MISCELLANEOUS 202,872 - 197,800 - 197,800 19,000 - 19,000 197,800 100.0% (178,800) -90.4% TOTAL CAPITAL IMPROVEMENT FUND 411,771 396,683 2,740,250 - 2,740,250 15,019,000 - 15,019,000 2,343,567 590.8% 12,278,750 448.1% TRANSNET FUND 228,931 191,281 649,000 - 649,000 135,000 6,000 141,000 457,719 239.3% (508,000) -78.3% RTCIP FUND 4,977 1,525 - 1,000 1,000 - - - (525) -34.4% (1,000) -100.0% 15 15 June 16, 2026 Item 12
BUDGET BUDGET FY2026 vs FY2026 vs FY2027 vs FY2026 vs
ADJUSTMENT ADJUSTMENT FY2025 FY2025 FY2026 FY2027
FY 2025-2026 FY 2026-2027 BUDGET ($) BUDGET (%) PROP ($) PROP (%)
SOURCE OF FUNDS ACTUAL
FY2023-24
ACTUAL
FY2024-25
AMENDED
BUDGET FY
2026-2027
CITY OF DEL MAR
FISCAL YEAR 2025-2026 AND 2026-2027
OPERATING AND CAPITAL BUDGET
REVENUE SUMMARIES
CURRENT
ADOPTED
FY2025-26
ADOPTED
FY2026-27
AMENDED
BUDGET FY
2025-2026
SPECIAL PROJECTS FUND - 177,814 2,248,900 (882,000) 1,366,900 2,600,000 (570,850) 2,029,150 1,189,086 668.7% 662,250 48.4% TOTAL GENERAL GOVERNMENTAL FUNDS 28,551,493 30,641,178 41,426,285 199,530 41,625,815 47,393,570 1,565,600 48,959,170 10,984,637 35.8% 7,333,355 17.6% WORKERS' COMPENSATION FUND 349,499 395,606 362,000 18,000 380,000 433,650 (20,820) 412,830 (15,606) -3.9% 32,830 8.6%
WATER UTILITY FUND
WATER SALES 2,365,627 2,760,874 2,900,000 (100,000) 2,800,000 2,700,000 100,000 2,800,000 39,126 1.4% - 0.0% READY TO SERVE CHARGE 1,954,206 2,021,281 2,000,000 - 2,000,000 2,000,000 30,000 2,030,000 (21,281) -1.1% 30,000 1.5% OTHER CONNECTION FEES 68,356 56,558 30,000 - 30,000 30,000 5,000 35,000 (26,558) -47.0% 5,000 16.7% MISCELLANEOUS 200,549 163,392 65,000 - 65,000 65,000 35,000 100,000 (98,392) -60.2% 35,000 53.8% TOTAL OPERATING REVENUE 4,588,738 5,002,105 4,995,000 (100,000) 4,895,000 4,795,000 170,000 4,965,000 (107,105) -2.1% 70,000 1.4%
CLEAN WATER PROGRAM
MISCELLANEOUS 10,973 7,869 282,290 - 282,290 632,500 - 632,500 274,421 3487.4% 350,210 124.1% SERVICE CHARGE 657,722 617,884 575,000 - 575,000 575,000 - 575,000 (42,884) -6.9% - 0.0% TOTAL CLEAN WATER PROGRAM 668,695 625,753 857,290 - 857,290 1,207,500 - 1,207,500 231,537 37.0% 350,210 40.9%
WASTEWATER FUND
SERVICE CHARGES 1,954,106 2,178,563 2,215,000 - 2,215,000 2,200,000 - 2,200,000 36,437 1.7% (15,000) -0.7% USAGE CHARGES 1,950,126 2,026,033 2,200,000 - 2,200,000 2,100,000 - 2,100,000 173,967 8.6% (100,000) -4.5% OTHER SEWER FEES 83,766 83,766 40,000 - 40,000 40,000 - 40,000 (43,766) -52.2% - 0.0% MISCELLANEOUS 188,378 172,208 60,960 - 60,960 141,000 - 141,000 (111,248) -64.6% 80,040 131.3% TOTAL WASTEWATER FUND 4,176,376 4,460,570 4,515,960 - 4,515,960 4,481,000 - 4,481,000 55,390 1.2% (34,960) -0.8% TOTAL ENTERPRISE FUNDS 9,433,809 10,088,428 10,368,250 (100,000) 10,268,250 10,483,500 170,000 10,653,500 179,822 1.8% 385,250 3.8% TOTAL ALL FUNDS 38,334,801 41,125,212 52,156,535 117,530 52,274,065 58,310,720 1,714,780 60,025,500 11,148,853 27.1% 7,751,435 14.8% 16 16 June 16, 2026 Item 12
BUDGET AMENDED BUDGET AMENDED FY2026 vs FY2026 vs FY2027 vs FY2027 vs ADJUSTMENT BUDGET ADJUSTMENT BUDGET FY2025 FY2025 FY2026 FY2026 FY 2025-26 FY 2025-26 FY 2026-27 FY 2026-27 BUDGET ($) BUDGET (%) PROP ($) PROP (%)
GENERAL FUND
GENERAL GOVERNMENT
CITY COUNCIL 41,603 48,113 78,970 (15,100) 63,870 80,270 (7,880) 72,390 15,757 32.7% 8,520 13.3% LEGAL SERVICES 700,194 634,897 600,000 - 600,000 550,000 388,000 938,000 (34,897) -5.5% 338,000 56.3% CITY MANAGER 878,774 1,002,306 1,076,350 - 1,076,350 1,124,890 37,840 1,162,730 74,044 7.4% 86,380 8.0% HUMAN RESOURCES 258,453 283,609 316,850 - 316,850 318,030 21,390 339,420 33,241 11.7% 22,570 7.1% CITY CLERK 361,529 432,525 370,080 - 370,080 429,410 2,690 432,100 (62,445) -14.4% 62,020 16.8% INFORMATION SYSTEMS 548,153 471,783 545,167 - 545,167 545,600 27,720 573,320 73,384 15.6% 28,153 5.2% FINANCE SERVICES 764,865 801,530 998,380 - 998,380 961,940 245,930 1,207,870 196,850 24.6% 209,490 21.0% RISK MANAGEMENT 368,636 804,507 498,500 - 498,500 654,800 24,400 679,200 (306,007) -38.0% 180,700 36.2% PLANNING SERVICES 1,508,816 1,744,868 1,951,860 (88,400) 1,863,460 1,963,120 95,920 2,059,040 118,592 6.8% 195,580 10.5% CODE ENFORCEMENT 161,031 145,465 141,990 - 141,990 147,070 15,530 162,600 (3,475) -2.4% 20,610 14.5% BUILDING SERVICES 476,118 389,145 355,500 (19,500) 336,000 403,500 (64,000) 339,500 (53,145) -13.7% 3,500 1.0% TOTAL 6,068,173 6,758,748 6,933,647 (123,000) 6,810,647 7,178,630 787,540 7,966,170 51,899 0.8% 1,155,523 17.0%
PUBLIC SAFETY
LAW ENFORCEMENT 2,747,809 2,837,524 3,072,560 - 3,072,560 3,178,700 (5,370) 3,173,330 235,036 8.3% 100,770 3.3% LIFEGUARD SERVICES 1,516,815 1,664,222 1,730,100 - 1,730,100 1,802,750 49,820 1,852,570 65,878 4.0% 122,470 7.1% PARKING ENFORCEMENT 1,046,838 1,181,768 1,237,570 - 1,237,570 1,262,040 20,460 1,282,500 55,802 4.7% 44,930 3.6% FIRE PROTECTION 2,741,927 2,970,463 3,509,530 - 3,509,530 3,237,900 1,171,720 4,409,620 539,067 18.1% 900,090 25.6% HAZARDOUS WASTE MANAGEMENT 20,077 21,907 23,850 - 23,850 23,850 1,000 24,850 1,943 8.9% 1,000 4.2% SOLID WASTE 3,001 3,345 5,000 - 5,000 5,000 (2,500) 2,500 1,655 49.5% (2,500) -50.0% EMERGENCY PREPAREDNESS 3,152 2,973 5,750 - 5,750 5,750 - 5,750 2,777 93.4% - 0.0% TOTAL 8,079,619 8,682,202 9,584,360 - 9,584,360 9,515,990 1,235,130 10,751,120 902,158 10.4% 1,166,760 12.2% -
PUBLIC WORKS -
ENGINEERING SERVICES 284,858 170,231 314,750 (62,350) 252,400 314,750 - 314,750 82,169 48.3% 62,350 24.7% STORM WATER 199,913 221,939 280,440 - 280,440 379,690 (15,730) 363,960 58,501 26.4% 83,520 29.8% FACILITIES 284,889 254,698 624,178 (97,300) 526,878 507,520 276,020 783,540 272,180 106.9% 256,662 48.7% TOTAL 769,659 646,868 1,219,368 (159,650) 1,059,718 1,201,960 260,290 1,462,250 412,850 63.8% 402,532 38.0%
NON-DEPARTMENTAL
COMMUNITY SUPPORT 385,398 472,548 482,600 - 482,600 540,100 24,860 564,960 10,052 2.1% 82,360 17.1% TV STUDIO 89,375 120,488 124,950 - 124,950 128,070 3,110 131,180 4,462 3.7% 6,230 5.0% CITY MEMBERSHIPS 101,741 105,164 112,310 - 112,310 117,070 (200) 116,870 7,146 6.8% 4,560 4.1% CITY HALL - GENERAL 156,326 170,691 188,050 (17,730) 170,320 188,050 - 188,050 (371) -0.2% 17,730 10.4% TOTAL 732,840 868,891 907,910 (17,730) 890,180 973,290 27,770 1,001,060 21,289 2.5% 110,880 12.5%
TOTAL GENERAL FUND BEFORE
EQUIPMENT REPLACEMENT 15,650,292 16,956,709 18,645,285 (300,380) 18,344,905 18,869,870 2,310,730 21,180,600 1,388,196 8.2% 2,835,695 15.5% EQUIPMENT REPLACEMENT 270,159 118,909 127,240 173,100 300,340 47,000 109,000 156,000 181,431 152.6% (144,340) -48.1%
TOTAL GENERAL FUND INCLUDING
EQUIPMENT REPLACEMENT 15,920,451 17,075,618 18,772,525 (127,280) 18,645,245 18,916,870 2,419,730 21,336,600 1,569,627 9.2% 2,691,355 14.4%
CITY OF DEL MAR
FISCAL YEAR 2025-2026 AND 2026-2027
OPERATING AND CAPITAL BUDGET
EXPENDITURE SUMMARIES
DEPARTMENT ACTUAL
FY2023-24
ACTUAL
FY2024-25
CURRENT
ADOPTED
FY2025-26
ADOPTED
FY2026-27
17 17 June 16, 2026 Item 12
BUDGET AMENDED BUDGET AMENDED FY2026 vs FY2026 vs FY2027 vs FY2027 vs ADJUSTMENT BUDGET ADJUSTMENT BUDGET FY2025 FY2025 FY2026 FY2026 FY 2025-26 FY 2025-26 FY 2026-27 FY 2026-27 BUDGET ($) BUDGET (%) PROP ($) PROP (%)
CITY OF DEL MAR
FISCAL YEAR 2025-2026 AND 2026-2027
OPERATING AND CAPITAL BUDGET
EXPENDITURE SUMMARIES
DEPARTMENT ACTUAL
FY2023-24
ACTUAL
FY2024-25
CURRENT
ADOPTED
FY2025-26
ADOPTED
FY2026-27
MEASURE Q FUND 1,174,333 6,885,074 14,244,345 (268,475) 13,975,870 9,049,230 (3,571,490) 5,477,740 7,090,796 103.0% (8,498,130) -60.8%
GAS TAX FUND
STREET MAINTENANCE 269,233 277,835 496,180 (42,760) 453,420 395,020 (46,250) 348,770 175,585 63.2% (104,650) -23.1% STREET LIGHTS/SIGNS 174,857 152,887 204,630 (23,900) 180,730 197,260 (13,810) 183,450 27,843 18.2% 2,720 1.5% STREET LANDSCAPING 314,882 277,867 325,000 - 325,000 315,320 47,530 362,850 47,133 17.0% 37,850 11.6% TOTAL GAX TAX FUND 758,972 708,589 1,025,810 (66,660) 959,150 907,600 (12,530) 895,070 250,561 35.4% (64,080) -6.7%
OPEN SPACE FUND
POWERHOUSE OPERATIONS 426,569 481,065 498,870 - 498,870 540,200 (4,690) 535,510 17,805 3.7% 36,640 7.3% BEACH MAINTENANCE 334,473 380,586 501,570 13,300 514,870 497,030 6,320 503,350 134,284 35.3% (11,520) -2.2% PARK MAINTENANCE 434,342 451,888 542,790 - 542,790 578,480 32,220 610,700 90,902 20.1% 67,910 12.5% TOTAL OPEN SPACE FUND 1,195,384 1,313,539 1,543,230 13,300 1,556,530 1,615,710 33,850 1,649,560 242,991 18.5% 93,030 6.0% REGIONAL COMMUNICATION FUND 44,521 45,168 61,250 - 61,250 36,000 - 36,000 16,082 35.6% (25,250) -41.2% GRANTS FUND 68,491 81,066 61,500 9,500 71,000 61,500 - 61,500 (10,066) -12.4% (9,500) -13.4% HOUSING FUND 45,684 57,328 61,660 - 61,660 61,660 61,660 4,332 7.6% - 0.0% AB 939 64,849 72,574 107,810 (60,000) 47,810 63,850 27,930 91,780 (24,764) -34.1% 43,970 92.0% PEG FEE FUND 10,736 31,813 75,440 - 75,440 10,700 3,800 14,500 43,627 137.1% (60,940) -80.8% TOTAL GENERAL O&M FUNDS 19,283,421 26,270,769 35,953,570 (499,615) 35,453,955 30,723,120 (1,098,710) 29,624,410 9,183,186 35.0% (5,829,545) -16.4%
CAPITAL IMPROVEMENT FUNDS
OPEN SPACE CIP 146,197 206,364 1,755,995 17,275 1,773,270 1,300,000 - 1,300,000 1,566,906 759.3% (473,270) -26.7% GENERAL FUND CIP 2,230,198 2,458,116 5,409,790 (45,130) 5,364,660 15,727,750 2,142,250 17,870,000 2,906,544 118.2% 12,505,340 233.1% DEBT SERVICE-CITY HALL 902,860 901,391 899,880 - 899,880 898,310 - 898,310 (1,511) -0.2% (1,570) -0.2% TRANSNET II CIP 228,756 191,159 649,000 - 649,000 135,000 - 135,000 457,841 239.5% (514,000) -79.2% RTCIP FUND - - 36,000 - 36,000 - 2,750 2,750 36,000 100.0% (33,250) -92.4% TOTAL CAPITAL IMPROVEMENT FUNDS 3,508,011 3,757,030 8,750,665 (27,855) 8,722,810 18,061,060 2,145,000 20,206,060 4,965,780 132.2% 11,483,250 131.6% SPECIAL PROJECT FUND 430,060 191,058 3,224,910 (1,058,870) 2,166,040 3,390,000 (163,980) 3,226,020 1,974,982 1033.7% 1,059,980 48.9% TOTAL GENERAL GOVERNMENTAL FUNDS 23,221,492 30,218,857 47,929,145 (1,586,340) 46,342,805 52,174,180 882,310 53,056,490 16,123,948 53.4% 6,713,685 14.5% WORKERS' COMPENSATION FUND 261,612 289,382 322,750 38,900 361,650 357,950 - 357,950 72,268 25.0% (3,700) -1.0% 18 18 June 16, 2026 Item 12
BUDGET AMENDED BUDGET AMENDED FY2026 vs FY2026 vs FY2027 vs FY2027 vs ADJUSTMENT BUDGET ADJUSTMENT BUDGET FY2025 FY2025 FY2026 FY2026 FY 2025-26 FY 2025-26 FY 2026-27 FY 2026-27 BUDGET ($) BUDGET (%) PROP ($) PROP (%)
CITY OF DEL MAR
FISCAL YEAR 2025-2026 AND 2026-2027
OPERATING AND CAPITAL BUDGET
EXPENDITURE SUMMARIES
DEPARTMENT ACTUAL
FY2023-24
ACTUAL
FY2024-25
CURRENT
ADOPTED
FY2025-26
ADOPTED
FY2026-27
WATER FUND
GENERAL ADMINISTRATION 1,946,868 2,184,901 2,713,360 (381,800) 2,331,560 2,247,060 296,570 2,543,630 146,659 6.7% 212,070 9.1% RISK MANAGEMENT 162,220 219,864 266,750 (25,200) 241,550 316,910 - 316,910 21,686 9.9% 75,360 31.2% RAW WATER SUPPLY 1,717,992 1,939,778 2,147,150 - 2,147,150 2,097,000 - 2,097,000 207,372 10.7% (50,150) -2.3% TREATMENT/DELIVERY 374,796 355,734 474,930 - 474,930 489,170 - 489,170 119,196 33.5% 14,240 3.0% TOTAL WATER FUND O&M 4,201,876 4,700,277 5,602,190 (407,000) 5,195,190 5,150,140 296,570 5,446,710 494,913 10.5% 251,520 4.8% WATER CAP IMPROVEMENT 894,560 - 1,036,455 1,036,455 369,000 - 369,000 1,036,455 #DIV/0! (667,455) -64.4% TOTAL WATER FUND 5,096,436 4,700,277 6,638,645 (407,000) 6,231,645 5,519,140 296,570 5,815,710 1,531,368 32.6% (415,935) -6.7%
CLEAN WATER FUND
PLANNING 78,255 92,943 82,300 - 82,300 85,830 10,210 96,040 (10,643) -11.5% 13,740 16.7% CODE ENFORCEMENT 39,025 34,562 36,600 - 36,600 37,950 180 38,130 2,038 5.9% 1,530 4.2% CLEAN WATER MANAGEMENT 307,573 273,178 343,750 (22,600) 321,150 374,050 (4,150) 369,900 47,972 17.6% 48,750 15.2% PUBLIC WORKS 287,993 310,951 425,900 97,490 523,390 403,990 215,480 619,470 212,439 68.3% 96,080 18.4% TOTAL CLEAN WATER O & M 712,846 711,634 888,550 74,890 963,440 901,820 221,720 1,123,540 251,806 35.4% 160,100 16.6% CLEAN WATER CAP IMPROVEMENT 369,739 44,227 946,414 946,414 595,000 - 595,000 902,187 2039.9% (351,414) -37.1% TOTAL CLEAN WATER FUND 1,082,585 755,861 1,834,964 74,890 1,909,854 1,496,820 221,720 1,718,540 1,153,993 152.7% (191,314) -10.0%
WASTEWATER FUND
RISK MANAGEMENT 162,220 219,864 251,000 (25,200) 225,800 325,900 - 325,900 5,936 2.7% 100,100 44.3% WASTEWATER TRANSPORTATION 57,498 181,634 146,730 - 146,730 146,730 - 146,730 (34,904) -19.2% - 0.0% WASTEWATER TREATMENT 927,290 1,141,611 1,254,790 - 1,254,790 1,385,630 - 1,385,630 113,179 9.9% 130,840 10.4% DEBT SERVICE 563,446 562,673 568,300 - 568,300 567,750 - 567,750 5,627 1.0% (550) -0.1% WASTEWATER PROGRAM 2,436,518 2,567,858 3,299,420 (5,300) 3,294,120 2,701,260 272,720 2,973,980 726,262 28.3% (320,140) -9.7% TOTAL WASTEWATER FUND O&M 4,146,972 4,876,712 5,520,240 (30,500) 5,489,740 5,127,270 272,720 5,399,990 613,028 12.6% (89,750) -1.6% WASTEWATER CAPITAL IMPROVEMENT 257,223 - 1,005,080 1,005,080 300,000 - 300,000 1,005,080 #DIV/0! (705,080) -70.2% TOTAL WASTEWATER FUND 4,404,195 4,876,712 6,525,320 (30,500) 6,494,820 5,427,270 272,720 5,699,990 1,618,108 33.2% (794,830) -12.2% TOTAL ENTERPRISE FUNDS 10,583,216 10,129,778 14,998,929 (362,610) 14,636,319 12,443,230 791,010 13,234,240 4,506,541 44.5% (1,402,079) -9.6% TOTAL EXPENDITURES 34,066,320 40,638,017 63,250,824 (1,910,050) 61,340,774 64,975,360 1,673,320 66,648,680 20,702,757 50.9% 5,307,906 8.7% 19 19 June 16, 2026 Item 12
City of Del Mar
Cash Flow Report
General Fund
Fiscal Year 2025-26
Adopted Mid-Year Third Qtr
Budget Budget Budget
FY 2025-26 FY 2025-26 FY 2025-26
(A) (B) (C)
Total Revenue 23,394,220 24,330,400 25,222,750
Total Expenditures 18,372,370 18,456,625 18,645,245
Transfers
RMRA Reimb (107,000) (328,777) (326,337)
Gas Tax 911,800 886,270 819,610
Open Space 886,030 921,838 905,100
SLESF (160,000) (201,941) (201,941)
Regional Comm 2,072 2,072 -
Housing Fund - - -
Clean Water (non-CIP) 416,000 299,151 205,691
PEG Fee Reimb (30,000) 29,973 33,173
Total Transfers 1,918,902 1,608,586 1,435,296
City Hall Debt 899,880 899,880 899,880
Cash Flow (before CIP & SP) $ 2,203,068 $ 3,365,309 $ 4,242,329 Transfer to CIP
Open Space 50,000 34,918 77,231
General Fund 2,418,750 1,503,244 1,458,114
CIP Reserve Transfer - 850,000 850,000
Clean Water 390,000 330,889 330,889
Total CIP 2,858,750 2,719,051 2,716,234
Transfer to Special Projects 298,000 513,158 345,288
Cash Flow (after CIP & SP) $ (953,682) $ 133,100 $ 1,180,807 Reserves
Contingency Reserves 4,341,582 5,324,903 6,552,926
Self-Insurance 300,000 377,216 400,000
Housing Reserves 1,900,000 2,325,000 2,325,000
Pension Reserves 5,200,000 5,842,684 5,812,684
Leave Liability 100,000 100,000 100,000
Equipment Replecement 545,102 669,092 495,992
Total Reserves 12,386,684 14,638,895 15,686,602
Other Reserve
Capital Reserve Balance $ 2,250,000 $ 4,000,000 $ 4,000,000 20 20 June 16, 2026 Item 12
City of Del Mar
Cash Flow Report
General Fund
Fiscal Year 2026-27
Adopted Update
Budget Budget
FY 2026-27 FY 2026-27
(A) (B)
Total Revenue 24,592,090 26,563,680
Total Expenditures 18,916,870 21,336,600
Transfers
RMRA Reimb (107,000) (110,860)
Gas Tax 788,040 773,690
Open Space 975,510 953,660
SLESF (160,000) (200,000)
Regional Comm - -
Housing Fund (4,375) -
Clean Water (non-CIP) 289,320 511,040
PEG Fee Reimb (35,000) (21,500)
Total Transfers 1,746,495 1,906,030
City Hall Debt 898,310 898,310
Cash Flow (before CIP & SP) $ 3,030,415 $ 2,422,740
Transfer to CIP
Open Space 1,265,000 1,300,000
General Fund 708,750 2,851,000
RTCIP - -
Clean Water - -
Total CIP 1,973,750 4,151,000
Transfer to Special Projects 790,000 1,196,870
Cash Flow (after CIP & SP) $ 266,665 $ (2,925,130)
Reserves
Contingency Reserves 4,130,247 4,673,796
Self-Insurance 300,000 300,000
Housing Reserves 1,650,000 1,975,000
Pension Reserves 5,450,000 6,062,684
Leave Liability 100,000 65,000
Equipment Replecement 498,102 339,992
Total Reserves 12,128,349 13,416,472
Capital Reserve
Capital Reserve Balance $ 2,775,000 $ 3,345,000
21 21 June 16, 2026 Item 12
RESOLUTION NO. 2026-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, ADOPTING THE COMPENSATION PLANS
FOR MANAGEMENT AND PROFESSIONAL, FIRE, GENERAL,
AND MISCELLANEOUS, PART-TIME, TEMPORARY AND HOURLY
EMPLOYEES, AND AUTHORIZING THE RECLASSIFICATION OF
THE FINANCE MANAGER POSITION TO FINANCE DIRECTOR
WHEREAS, on July 10, 2023, the City Council of the City of Del Mar adopted Resolution 2023-29, approving the Memorandum of Agreement (MOA) between the City of Del Mar and the Del Mar Firefighters Association (“Fire group”) for the period July 1, 2023, through June 30, 2027; and
WHEREAS, on July 7, 2025, the City Council of the City of Del Mar adopted Resolution 2025-24, approving the MOA between the City of Del Mar and the Del Mar City Employees Association (“General group”) for the period July 1, 2025, through June 30, 2028; and
WHEREAS, in accordance with the Del Mar City Employees Association and Del Mar Firefighters Association MOAs, employees shall receive a 3.0% Cost of Living Adjustment (COLA) effective the first pay period in which July 1, 2026, falls (June 19, 2026); and
WHEREAS, the City Council also desires to provide Management and Professional, and Miscellaneous, Part-Time, Temporary and Hourly Del Mar employees with a 3.0% salary increase effective June 19, 2026, in order to ensure competitive wages for all City employees; and
WHEREAS, based on the results of a regional compensation comparison for all management positions, the City Council desires to implement the following one-time variable market compensation adjustments to the base salary effective the first pay period in which July 1, 2026, falls (June 19, 2026): 4% for Management Analyst, 16% for Information Technology Manager II, 11% Administrative Services Manager, 12% for Department Director, and 12% for Assistant City Manager classifications; and WHEREAS, the City Council also desires to reclassify Finance Manager position to Finance Director in order to accurately align the position’s current duties, complexity of work, and responsibility with the classification for the position; and WHEREAS, the California Public Employees Retirement System (CalPERS) regulations require all City employee compensation to be reflected on a publicly available, City Council approved compensation plan; and
WHEREAS, the City Council has been presented with and has reviewed the compensation plans for Management and Professional, Fire, General, and Miscellaneous, Part-Time, Temporary and Hourly employees for inclusion in the Fiscal Year 2026-2027 Operating and Capital Budget.
Attachment B
22 22 June 16, 2026 Item 12
Resolution No. 2026-XX