Agenda packet — Dublin City Council, June 4, 2024 (part 2 of 7)

to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than one person. 3) Except to the extent inconsistent with this Second Amendment, the Parties ratify and confirm all of the terms and conditions of the AGREEMENT. 4) All requisite insurance policies to be maintained by the Consultant pursuant to the Agreement, as may have been amended from time to time, shall include coverage for the amended term, as described above.
5) The individuals executing this Amendment and the instruments referenced in it on behalf of Consultant each represent and warrant that they have the legal power, right and actual authority to bind Consultant to the terms and conditions of this Amendment.

SIGNATURES ON THE FOLLOWING PAGE
142

Page 3 of 3 ends

IN WITNESS WHEREOF, the parties hereto have caused this Second Amendment to be executed as of the date of the City Manager’s signature below.

CITY OF DUBLIN LYNX TECHNOLOGIES, INC.

By: _____________________________ By: _____________________________ Linda Smith, City Manager Patrick Kelleher, CEO
Dated:

ATTEST:

By: _____
Marsha Moore, City Clerk
APPROVED AS TO FORM:

By: _____________________________
City Attorney
143

CONSULTING SERVICES AGREEMENT BETWEEN

THE CITY OF DUBLIN AND
LYNX TECHNOLOGIES, INC.

FOR

GIS CONSULTING SERVICES
THIS AGREEMENT for GIS consulting services is made by and between the City of Dublin (" City") and Lynx Technologies, Inc. (" Consultant") ( together sometimes referred to as the " Parties") as of July 1, 2021 ( the " Effective Date").

Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1. 1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2024 the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A on or before that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City' s right to terminate the Agreement, as referenced in Section 8. Notwithstanding the foregoing this Agreement may be extended on a month to month basis for up to 6 months upon the written consent of the Consultant and the City Manager, provided that: a) sufficient funds have been appropriated for such purchase, b) the price charged by the Consultant for the provision of the serves described in Exhibit A does not increase. None of the foregoing shall affect the City' s right to terminate the Agreement as provided for in Section 8.

1. 2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged.

1. 3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.

1. 4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Subsection 1. 2 above and to satisfy Consultant' s obligations hereunder.

1. 5 [ Intentionally Deletedl

1. 6 [ Intentionally Deletedl
Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc. for GIS Consulting Services Page 1 of 14 Attachment 15
144
Section 2. COMPENSATION. City hereby agrees to pay Contractor a sum not to exceed for the proposed three-year term allows for a total not -to -exceed amount of $232,000, notwithstanding any contrary indications that may be contained in Contractor' s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Contractor' s proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Contractor for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Contractor for services rendered pursuant to this Agreement. Contractor shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Contractor shall not bill City for duplicate services performed by more than one person.

Contractor and City acknowledge and agree that compensation paid by City to Contractor under this Agreement is based upon Contractor's estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Contractor. Consequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/ or annuities to which Contractor and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement

Serial identifications of progress bills; i. e., Progress Bill No. 1 for the first invoice, etc.; The beginning and ending dates of the billing period;
A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
A copy of the applicable time entries or time sheets shall be submitted showing the following:
o Daily logs of total hours worked by each individual performing work under this Agreement
o Hours must be logged in increments of tenths of an hour or quarter hour o
If this Agreement covers multiple projects, all hours must also be logged by project assignment
o A brief description of the work, and each reimbursable expense The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder;
Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc. for GIS Consulting Services Page 2 of 14 145
The Consultant' s signature;
Consultant shall give separate notice to the City when the total number of hours worked by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours within a 12- month period under this Agreement and any other agreement between Consultant and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Consultant and City, if applicable.

2. 2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.

2. 3 [ Intentionally Deletedl

2. 4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.

In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.

2. 5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit B.

2. 6 [ Intentionally Deletedl

2. 7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

2. 8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets to verify costs incurred to that date.

2. 9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.

Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc. for GIS Consulting Services Page 3 of 14 146
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.

City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant' s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.

Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work.

Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid or proposal. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor( s) and provided evidence to City that such insurance is in effect. VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO EXECUTION. Consultant shall maintain all required insurance listed herein for the duration of this Agreement.

4. 1 Workers' Compensation.

4. 1. 1 General Requirements. Consultant shall, at its sole cost and expense, maintain Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers' Compensation Insurance and Employer's Liability Insurance shall be provided with limits of not less than $ 1, 000, 000 per accident. In the alternative, Consultant may rely on a self-insurance program to meet these requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self- insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator.

The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Consultant, its employees, agents, and subcontractors.

4. 1. 2 Submittal Requirements. To comply with Subsection 4. 1, Consultant shall submit the following:

Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc. for GIS Consulting Services Page 4 of 14 147
Certificate of Liability Insurance in the amounts specified in the section; and
Waiver of Subrogation Endorsement as required by the section.

4. 2 Commercial General and Automobile Liabilitv Insurance.

4. 2. 1 General Requirements. Consultant, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than $ 1, 000, 000 and automobile liability insurance for the term of this Agreement in an amount not less than $ 1, 000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non -owned automobiles.

4. 2. 2 Minimum Scope of Coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 ( most recent edition) covering comprehensive General Liability on an occurrence" basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001, Code 1 ( any auto). No endorsement shall be attached limiting the coverage.

4. 2. 3 Additional Requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:

The Insurance shall cover on an occurrence or an accident basis, and not on a claims -made basis.

City, its officers, officials, employees, and volunteers are to be covered as additional insureds as respects: liability arising out of work or operations performed by or on behalf of the Consultant; or automobiles owned, leased, hired, or borrowed by the Consultant.

C. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss.

Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation.

Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc. for GIS Consulting Services Page 5 of 14 148
For any claims related to this Agreement or the work hereunder, the Consultant' s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant' s insurance and shall not contribute with it.

4. 2.4 Submittal Requirements. To comply with Subsection 4. 2, Consultant shall submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section; b. Additional Insured Endorsement as required by the section; Waiver of Subrogation Endorsement as required by the section; and Primary Insurance Endorsement as required by the section.

4. 3 Professional Liability Insurance.

4. 3. 1 General Requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than $2, 000, 000 covering the licensed professionals' errors and omissions. Any deductible or self -insured retention shall not exceed $ 150, 000 per claim.

C. If coverage is canceled or not renewed and it is not replaced with another claims -made policy form with a retroactive date that precedes the date of this Agreement, Consultant shall purchase an extended period coverage for a minimum of 5 years after completion of work under this Agreement.

A copy of the claim reporting requirements must be submitted to the City for review prior to the commencement of any work under this Agreement.

Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc. for GIS Consulting Services Page 6 of 14 149

4. 3. 3 Additional Requirements. A certified endorsement to include contractual liability shall be included in the policy.

4. 3. 4 Submittal Requirements. To comply with Subsection 4. 3, Consultant shall submit the Certificate of Liability Insurance in the amounts specified in the section.

4.4 All Policies Requirements.

4.4. 1 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.2 Verification of Coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all Certificates of Liability Insurance delivered to Consultant by the insurer, including complete copies of all endorsements attached to the policies. All copies of Certificates of Liability Insurance and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant' s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time.

4. 4. 3 Deductibles and Self -Insured Retentions. Consultant shall disclose to and obtain the written approval of City for the self -insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects the City, its officers, employees, and volunteers; or the Consultant shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.

4. 4.4 Wasting Policies. No policy required by this Section 4 shall include a "wasting" policy limit ( i. e. limit that is eroded by the cost of defense).

4. 4. 5 Endorsement Requirements. Each insurance policy required by Section 4 shall be endorsed to state that coverage shall not be canceled by either party, except after 30 days' prior written notice has been provided to the City.

4. 4. 6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/ or Terminate this Agreement.

Section 5. INDEMNIFICATION AND CONSULTANT' S RESPONSIBILITIES. Refer to the attached Exhibit C, which is incorporated herein and made a part of this Agreement.

Section 6. STATUS OF CONSULTANT.

6. 1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. This Agreement shall not be construed as an agreement for employment. City shall have the right to control Consultant only insofar as the results of Consultant' s services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1. 3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Consultant further acknowledges that Consultant performs Services outside the usual course of the City' s business; and is customarily engaged in an independently established trade, occupation, or business of the same nature as the Consultant performs for the City and has the option to perform such work for other entities. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System ( PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/ or employee contributions for PERS benefits.

6. 2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

Section 7. LEGAL REQUIREMENTS.

7. 1 Governing Law. The laws of the State of California shall govern this Agreement.

Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc. for GIS Consulting Services Page 8 of 14 151

7. 2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws and regulations applicable to the performance of the work hereunder, including but not limited to, the California Building Code, the Americans with Disabilities Act, and any copyright, patent or trademark law. Consultant' s failure to comply with any law(s) or regulation( s) applicable to the performance of the work hereunder shall constitute a breach of contract.

7. 3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.

7. 4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.

7. 5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person' s race, sex, gender, religion ( including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/ veteran status, or any other classification protected by applicable local, state, or federal laws ( each a " Protected Characteristic"), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement.

Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINATION AND MODIFICATION.

8. 1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.

Consultant may cancel this Agreement upon 30 days' written notice to City and shall include in such notice the reasons for cancellation.

In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc. for GIS Consulting Services Page 9 of 14 152
computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement.

8. 2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1. 1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.

8. 3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.

8. 4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant's unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant.

8. 5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement.

8. 6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City' s remedies shall include, but are not limited to, the following:

8. 6. 1 Immediately terminate the Agreement;

8. 6. 2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;

8. 6. 3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or

8. 6. 4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work.

Section 9. KEEPING AND STATUS OF RECORDS.

Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc. for GIS Consulting Services Page 10 of 14 153

9. 1 Records Created as Part of Consultant' s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both Parties.

9. 2 Consultant' s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement.

9. 3 Inspection and Audit of Records. Any records or documents that Subsection 9. 2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/ or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546. 7, if the amount of public funds expended under this Agreement exceeds $ 10, 000. 00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of 3 years after final payment under the Agreement.

Section 10. MISCELLANEOUS PROVISIONS.

10. 1 Attorneys' Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10. 2 Venue. In the event that either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Alameda or in the United States District Court for the Northern District of California.

10. 3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc. for GIS Consulting Services Page 11 of 14 154

10. 4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10. 5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.

10. 6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.

10. 7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a " conflict of interest," as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Section 1090 et seq.

Consultant hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous 12 months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of California Government Code Section 1090 et seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of California Government Code Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the State of California.

At City' s sole discretion, Consultant may be required to file with the City a Form 700 to identify and document Consultant' s economic interests, as defined and regulated by the California Fair Political Practices Commission. If Consultant is required to file a Form 700, Consultant is hereby advised to contact the Dublin City Clerk for the Form 700 and directions on how to prepare it.

10. 8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

10. 9 Contract Administration. This Agreement shall be administered by the City Manager Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.

Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc. for GIS Consulting Services Page 12 of 14 155

10. 10 Notices. Any written notice to Consultant shall be sent to:

Patrick Kelleher
1350 41 st Ave, Suite 202
Capitola, CA 95010
Patrickk gnlynxgis. com
Any written notice to City shall be sent to:

City of Dublin
Att: Tim Eisler
100 Civic Plaza
Dublin, CA 94568

10. 11 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A, and B represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral.

Exhibit A Scope of Services
Exhibit B Compensation Schedule & Reimbursable Expenses

10. 12 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.

10. 13 Certification per Iran Contracting Act of 2010. In the event that this contract is for one million dollars ($ 1, 000, 000. 00) or more, by Consultant' s signature below Consultant certifies that Consultant, and any parent entities, subsidiaries, successors or subunits of Consultant are not identified on a list created pursuant to subdivision ( b) of Section 2203 of the California Public Contract Code as a person engaging in investment activities in Iran as described in subdivision ( a) of Section 2202. 5, or as a person described in subdivision ( b) of Section 2202. 5 of the California Public Contract Code, as applicable.

SIGNATURES ON FOLLOWING PAGE
Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc. for GIS Consulting Services Page 13 of 14 156
The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear below certify that they are authorized to sign on behalf of the respective Party.

CITY OF DUBLIN
DocuS
F33R3RCFFC( 144Ff)
Linda Smith, City Manager
Attest. cuSigned by:
kgaue- B70815D22F40A Marsha
Moore, City Clerk Approved
as to Form: DocuSigned
by: SED7F38973DC484._.

City
Attorney 3070368.
1LYNX
TECHNOLOGIES, INC. E
DocuSigned
by: 3F32219F7DBA41111
Patrick
Kelleher, CEO Consulting
Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc. for GIS Consulting Services Page 14 of 14 157

SCOPE OF SERVICES
Please see attached proposal]
Consulting Services Agreement between City of Dublin and Last revised May 25, 2021 Lynx Technologies, Inc. for GIS Consulting Services Exhibit A — Page 1 of 1 158

COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
Please see attached proposal]
Consulting Services Agreement between City of Dublin and Last revised May 25, 2021 Lynx Technologies, Inc. for GIS Consulting Services Exhibit B — Page 1 of 1 159

EXHIBIT C

INDEMNIFICATION
Consultant shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, elected officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses, and costs ( including without limitation, attorney' s fees and costs and fees of litigation) collectively, " Liability") of every nature arising out of or in connection with Consultant' s performance of the services called for or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the sole negligence or willful misconduct of City.

Notwithstanding the forgoing, to the extent this Agreement is a " construction contract" as defined by California Civil Code Section 2782, as may be amended from time to time, such duties of Consultant to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.

The Consultant' s obligation to defend and indemnify shall not be excused because of the Consultant's inability to evaluate Liability or because the Consultant evaluates Liability and determines that the Consultant is not liable to the claimant. The Consultant must respond within 30 days to the tender of any claim for defense and indemnity by the City. If the Consultant fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Consultant under and by virtue of this Agreement as shall reasonably be considered necessary by the City, may be retained by the City until disposition has been made of the claim or suit for damages, or until the Consultant accepts or rejects the tender of defense, whichever occurs first.

Consulting Services Agreement between City of Dublin and Last revised May 25, 2021 Lynx Technologies, Inc. for GIS Consulting Services Exhibit C — Page 1 of 1 160

EXHIBIT A

SCOPE OF SERVICES
GIS Professional Services July 2021 through June 2024
Services will be performed as directed by the Information Systems Manager at the City of Dublin.

This agreement will provide ongoing support and further development of the City' s Geographical Information System ( GIS). Two Lynx staff will be dedicated to the City' s GIS for up to 1, 000 hours annually. Staff will conduct work both on and off site as required. Services are provided on a time and materials basis.

The tasks will vary but may involve any of the roles listed or related below:

ArcGIS Enterprise / Geocortex Essentials design, implementation and maintenance, Database management, and administration, including design and documentation Web development within the ArcGIS Enterprise/ Geocortex Essentials framework.

Web development within the ArcGIS Online framework, this includes site management, user management and App development using Web App Builder, Field Apps, and Survey123 Base feature layer maintenance including parcels, streets, addresses, roadway, tract, and boundary changes, including associated tables and annotation. These feature layers are maintained on a 30- day cycle and coordinated with adjacent cities and the county.

Data maintenance of other layers within the GIS such as utility networks, planning and engineering overlays. These feature layers are updated as - needed, Trak- IT Management, IT' s Helpdesk will be monitored on a daily basis, Lynx will respond to the City' s request within 24 hours of new GIS- related tickets. Work will be assigned and processed accordingly, tickets will be completed ( hours, results, status) and closed, Onsite work to collect and capture data. For example, staff could be assigned to go through engineering data to infill missing data, or there may be a special project that city staff requires a GIS technician in which significant interaction is required. Scanning to Laserfiche is another option onsite task that may be required as -needed.

Field work as required, this may include field inspection such as sidewalk surveys or current land use, or high precision GPS capture of city assets.

Ad hoc GIS analysis and presentations,
Project assignments will proceed with an estimate of required hours; a detailed scope of work will be provided for unusual or one- time projects. A simple email exchange of hours and approval is all that will be required for maintenance work.

Consulting Services Agreement Page 1 of 2
161

EXHIBIT B

COMPENSATION SCHEDULE
The total budget will not exceed $ 232, 000.

All work will be billed on a time and materials basis according to the following rate schedule over the next three years:
2021/ 2022 $ 75 1000 $ 75, 000
2022/ 2023 W FR77,000
2023/ 2024 $ 80 1000 $ 80, 000
Consulting Services Agreement Page 1 of 2
162
GIS Maintenance & General GIS Consulting Services
Ll
ro
A
Lynx Technologies, Inc.

Response to: City of Dublin RFQ-GIS11921
Prepared by:

Patrick C. Kelleher, CEO
patrickk@lynxgis. com
408) 482- 3255
Lynx Technologies
1350 415t Ave, Suite 202
Capitola, CA 95010
s
Respectfully Submitted to:

Mr. Tim Eisler
Information Systems Manager
100 Civic Plaza
Dublin, CA 94568
tim. eisler@dublin. ca. gov
1jffr FEBRUARY 8, 2021
163

DUBLI N
C A L I F d R N I A

THE NEW

AMERICAN

BACKYARD

TABLE OF CONTENTS
Cover Letter Page 2
Statement of Understanding Page 3
Qualifications and Experience Page 5
Relevant Experience Summary Page 10
References Page 11
Key Staff Page 17
Project Approach Page 22
Cost Schedule Page 30
Schedule Page 34
Confirmation of City Requirements Page 34
Appendix A Page 35

CITY OF DUBLIN GIS SERVICES
164
Cover Letter
February 8, 2021
Mr. Tim Eisler
Information Systems Manager
City of Dublin
Information Technology Department / GIS Division
100 Civic Plaza
Dublin, California 94568
Subject: GIS Maintenance & Geographic Information System Consulting Services Dear Mr. Eisler:

Thank you for this opportunity to submit our proposal to provide geographic information system consulting services to the City of Dublin ( City). For over two decades, Lynx Technologies has successfully provided GIS planning, implementation, and operations services to the Tri- Valley area and we are keenly aware of the GIs initiatives throughout the region. Lynx Technologies has many service engagements throughout Alameda County, including an integral component of the County' s core base feature layer development. These relationships, along with our understanding of the region, will be beneficial to the City in its collaboration with other agencies.

Our proposed team consists of senior professionals who are experts in GIs and municipal business functions and in efficiently performing task order -based services. We have a unique combination of technical and subject matter expertise, available resources, and project management and communication skills.

Our approach will engage and apply GIS and best business practices, and tailor them to address the City' s unique requirements and constraints. Our team will apply a methodology structured to evaluate each key component of the GIS program and make recommendations based on their analysis of what works best for the City.

We look forward to discussing our qualifications with you further. I will serve as the primary point of contact to answer any questions and I am authorized to obligate and negotiate the contract on behalf of Lynx Technologies.

Ms. Lynda Anastacio, will serve as technical manager. If we are awarded the contract, our team is committed to working with the City for the duration of the project. I may be reached at (408) 482- 3255 or patrickk@lynxgis. com.

Sincerely,
Patrick Kelleher, President
Lynx Technologies
Digitally signed by Patrick Kelleher CITY OF DUBLIN GIS SERVICES DN: cn= Patrick Kelleher, o= Lynx Technologies,
ou= Lynx, email= patrickk@lynxgis. com, c= US
Date: 2021. 02.05 13:42: 12- 08' 00'
165
Statement of Understanding
The City of Dublin is seeking a professional GIS services firm to perform ongoing maintenance, development and enrichment of the City' s Enterprise Geographic Information System ( GIS). Lynx Technologies is pleased to have the opportunity to present our credentials and to demonstrate the case for selecting our company. We have the depth of resources and 60+ years of combined experience to assign the appropriate staffing to meet each assignment and fully address all services requested by the City. Moreover, we have worked as a team for nearly 20 years and we understand each other' s strengths. Our cost is based on projects our team has performed while working for the City on past projects as well as work we are conducting elsewhere on similar engagements.

Three initiatives are outlined in the RFQ:

Ongoing GIS Maintenance of the City' s core spatial asset data ArcGIS Enterprise System Assessment and Design
Maintain and enhance the City' s current Web -Based GIS Environment: ArcGIS Enterprise, Geocortex Essentials, ArcGIS Online ( AGOL). This includes integration with other critical business systems in use by the City such as, Laserfiche, Dude Solutions, HDL, Business License, etc.

Lynx Technologies, Inc. ( Lynx) meets all of the requirements set forth in Considerations section of the RFQ:

All work is conducted locally, Lynx does not outsource its services and never has.

Lynx has a long- standing working relationship within Alameda County, the Tri- Valley area and the City of Dublin specifically. Indeed, our relationship within Alameda County spans every City, and spans over twenty ( 20) years,
Lynx has current, ongoing contracts with all of the agencies in the region including: The cities of Livermore and Pleasanton, Alameda County Zone 7 Water Agency ( Zone 7), Livermore - Pleasanton Fire Department ( LPFD), and the Alameda County Regional Emergency Communications Center ( ACRECC), and the Alameda County Sheriff' s Office ( ALSO). Most of these contracts have as similar histories.

Lynx participated in the original Tri- Valley consortium and continue to foster mutual data sharing and cooperative ventures. We are currently working with the City' s partner agencies on the Storm Water Permitting application, and working to get a tri- valley group for a shared Homeless Encampment app and repository. We regularly share core feature layer data particularly on an ad hoc basis.

Lynx has extensive experience with Latitude Geographics' suite of web development products:

Geocortex Essentials, Workflow and Report Builder. We have been working with Geocortex since 2012 and have built sites for about 20 agencies throughout the SF Bay area.

Lynx has extensive experience with the full ESRI ArcGIS Enterprise suite and are fully engaged with its development and paradigm shift towards Open Data, and open platform -based GIS, i. e.

GIS in the cloud, access to GIS for non- GIS people, and analytical tools for the organization. Lynx has built several ArcGIS Enterprise configurations for smaller agencies ( Tier 3- 5), a number of

CITY OF DUBLIN GIS SERVICES
166
ArcGIS Online apps using existing template libraries. We have also helped agencies set up their own AGOL organizational accounts and start to build their own libraries of maps and apps.

The partnership between the City of Dublin and Lynx is mission critical. This is a core premise for Lynx and we take it very seriously. Our past experience working directly with the IT Manager/ GIS Coordinator and other subject matter experts will continue; the IT Manager will have direct access to the Principal, Project Manager and Technicians at Lynx.

Onsite services is a part of many of our contracts to augment City' s GIS staffing needs. We plan to have one ( 1) staff member onsite one ( 1) day per week to manage Helpdesk tickets and to work directly with subject matter experts for ad hoc projects. For specific projects our technicians can be available onsite for short term engagements. The Principal will be available to report to the IT Manager on a bi- weekly basis to set priorities and discuss any issues that arise.

Lynx is a registered Silver Business Partner with ESRI and we' ve begun a good working relationship with the Solutions Engineers based in Sacramento. They have extended offers to help Lynx in any way possible and will reach out to them as required.

Lynx has an open approach to find GIS solutions and soliciting outside help where it is appropriate; our governing philosophy is to define the problem first and then combine resources to derive the right solution.

CITY OF DUBLIN GIS SERVICES
167
Qualifications and Experience
icai experience
One of Lynx Technologies' core competencies is to design, develop and manage spatial data. We have been in business for 30 years and have helped develop GIS data for hundreds of Cities throughout California. As a local firm, we have worked for nearly every city within the nine counties comprising the San Francisco Bay area, and Alameda County is no exception. Indeed, we built the initial landbase for Alameda County including parcels, streets and address points and we continue to maintain the streets and address layers under agreements with the County Sheriff and Fire Dispatch agencies. We also helped craft the MOU that the governs the data sharing agreement for these data countywide. We' ve worked for every city in Alameda County except Berkeley, many in collaboration with other GIS consulting firms. We serve as the GIS consultants, augmenting City staff for the cities of Emeryville and Albany and manage their data, collaboratively employing multiple platforms including ArcGIS Enterprise, ArcGIS Online ( AGOL) and Geocortex Essentials.

The Livermore- Amador Valley is a Lynx core site and we have long standing agreements with these agencies:

City of Livermore ( 1996 to present)
City of Pleasanton ( 2003 to present)
City of Dublin ( 2016— July 2020)
Alameda County Water Agency, Zone 7 ( 2017 to present)
Alameda County Sheriff ( 2005 to present)
Livermore -Pleasanton Fire Department ( 1996 to present) Alameda County Regional Emergency Communications Center ( 2019- 2023) We were also part of the initial development of the Tri- Valley Consortium and with our extensive understanding of the people and data that comprise this GIS network, we continue to foster data design, sharing and ongoing developments of the region' s GIS systems.

Ongoing support, staff augmentation, and on- and off -site maintenance is an extension of our data management expertise. Up until the pandemic, Lynx had four staff members providing onsite support for over a dozen agencies including 60% FTE for one staff at Alameda County Public Works, and 40% FTE at the City of Livermore. Even during the pandemic era, we have established secure remote access to all our clients through various media platforms. However, we miss the collegial problem -solving environment that onsite support provides and look forward to continue offering this service once the country has control over the pandemic.

Many of the data layers for our ongoing management services require either quick -turnaround times, or need constant attention and regular updates. For example, we routinely have requests from community development staff that need a GIS map or some spatial analysis for a report, citizen request, or a request from management or city council that requires a 1- 2- day turnround. City staff will work directly with our staff to develop the products they need. Lynx staff is also well -practiced at 30- day routine maintenance schedules; indeed, this is our standard approach to maintaining parcel, street, address and utility data sets.

CITY OF DUBLIN GIS SERVICES
168
Data Conversion Services
Data conversion services is the foundation of Lynx Technologies and goes back to our early AutoCAD mapping in 1986. We have converted all forms of feature data including complete
countywide parcels for Santa Cruz, San Mateo, San Benito, Monterey and Alameda Counties, as well as utility
infrastructure for nearly every city in the San Francisco Bay Area. We have also migrated tens of agencies from legacy environments into ESRI based geodatabases. All forms of conversion services are included in our resume from high precision coordinate geometry ( COGO), heads - up trace digitizing, raster -to -vector and vector - to -vector conversion, and field GPS data collection methods. In 2017 we completed a project for the City of Los Angeles to digitize the street trees, sidewalk, driveway, landscape and curb and gutter from high resolution digital orthophotography. This project involved 19 staff, was completed in 13 months and spanned 11, 000 miles of streets,
System ueslgn Services
Lynx Technologies has worked with local government agencies helping to develop and implement GIS Enterprise geodatabases for over30p years. Our experience ranges from working with smaller communities such as Los Gatos, Menlo Park and Portola Valley to our largest project, completed in 2014, comprised 62 public safety agencies covering all of ty assM.; San Diego County. The design process includes local GIS analysts and operational stakeholders from a variety of disciplines to build an Enterprise GIS to support nearly a dozen business systems.

We use ESRI' s Local Government Information Model ( LGIM) as an authoritative source and augment this schema with local subject matter expertise. We also reference regional models wherever available, and ESRI' s ArcGIS Solutions to include forward -thinking schemas that may be useful in future applications.

We have current engagements with the City of Milpitas to implement a data model for Sewer, Storm Water, Traffic Signals and Signal Interconnect systems; these designs started with ESRI' s LGIM and progressed to include the City' s Traffic Engineer, Systems Operation manger, GIS Staff and Public Works maintenance operations. A similar engagement is underway with staff at the Alameda County Zone 7 Water Agency.

We have also engaged ESRI Consulting Services team to advise us regarding hardware system architecture including on premise and cloud services. Our process always integrates stakeholder interviews to define the database requirements regardless of the size of the organization. We also help many cities migrate older GIS systems into ESRI Geodatabases employing the newest technologies offered by ESRI and Microsoft.

CITY OF DUBLIN GIS SERVICES
169
GIS Web Development
Lynx Technologies has been an ESRI Registered Silver Business esnr7,-,, s
4 Partner since 2000. Lynx Technologies has been providing Web Development services to small cities since 2003. We started with Autodesk' s MapGuide 6. 0 and Adobe' s ColdFusion, and this primarily client -side development framework offered excellent performance. However, the industry evolved quickly and the Geocortex,, advantages of server - side development became the new paradigm, Lynx eagerly adopted ESRI' s ArcGIS Server. In 2013 we added Latitude Geographic' s Geocortex Essentials software that extends the ArcGIS Server platform to allow rapid development of highly configurable client web sites. Numerous near out -of -the -box functions save hundreds of programming hours and allow us to provide clients with the functionality, look and feel of the popular ArcGIS desktop experience with the ease of web -based applications.

Currently we manage, maintain and develop sites for the following cities:

Albany
Campbell
Emeryville
Gilroy
Livermore
Los Altos Hills
Los Gatos
Menlo Park
Pleasanton
San Benito County
Saratoga
ArcGIS Online, ArcGIS Portal and Web -Based Field Applications is a growing portion of our business and many cities are looking to either augment their Enterprise GIS solution to include these tools or migrate to them. Indeed, ArcGIS Solutions offer a full range of disciplines and out -of -the -box templates to implement across the city' s GIS inventory. Lynx has developed Operational Dashboards, Web Applications, Story Maps, and Field Map/ Collector applications for various cities over the last four years.

We have configured an ArcGIS Enterprise Portal Base Deployment for San Benito County and are poised to develop systems for the City of Livermore and the Alameda County Water Agency.

Integration
Lynx Technologies has collaborated with many different development environments and worked on many projects to integrate GIS with various business systems.

These include land development software from Accela, Tyler Technologies' Energov, Central Square' s Trackit, and MGO, plus the popular older systems Permits Plus, and Tidemark. This year we will be working with the City of Gilroy to launch their Energov system integrated with ArcGIS Portal and the City of Saratoga' s Central Square Landtrak system; the City of Campbell has Lynx developing an AGOL application for public access to their My Government Online ( MGO) permitting system. Los Gatos' Accela system is synchronized with our hosted environment nightly so that internal users can access permit status via Geocortex Essentials, and similarly San Bruno' s Community Development staff use their on -premise Central Square/ Geocortex Essentials environment to access real- time permit conditions.

CITY OF DUBLIN GIS SERVICES
170
CMMS application experience includes working with the popular vendors: Cartegraph, MaintStar, and Cityworks, and the less common NexGen and iWorQ. In San Bruno we maintain the GIS/ MaintStar databases and provide support for public works staff. In Campbell we are transitioning street light maintenance staff from a non -spatial iWorQ environment to an integrated Geocortex/ iWorQ platform in which staff use Geocortex to edit and maintain the spatial data and iWorQ to generate work orders.

We also have experience integrating the document imaging systems from Digital Reel from BMI, Application Extender, Laserfiche and OnBase from Hyland. Currently we working with the City of San Mateo Public Works division to develop the system specification and GIS requirements for Laserfiche, and an implementation and GIS integration project for the City of San Bruno' s OnBase/ Geocortex platforms.

Lynx also has extensive experience with many public safety CAD products including Tiburon, Tritech, Sunridge, New World, Intergraph and Spillman/ Motorola. We currently manage the GIS support for CAD/ RMS for the cities of Livermore, Emeryville, Campbell, Sunnyvale, Los Gatos / Monte Sereno and Gilroy.

Field Survey / GPS Data Collection Services
We have been contracted by numerous agencies to collect data using GPS and traditional field mapping techniques. Lynx maintains GPS data collectors and post processing software from Trimble and Leica RX1200). Our devices span different degrees of horizontal and vertical accuracy from GIS quality to survey grade. Some of our past projects include:

City of Albany Traffic and Street Sign Update, Collector/ AGOL App City of Gilroy Fire Hydrant Inventory, Survey -grade GPS City of Carlsbad Sign Project- 30, 000 signs, GIS- grade GPS City of Albany Tree Project, Field Mapping with Arborist City of Piedmont Sanitary Sewer Collection, survey grade GPS City of Mountain View Water, Storm, and Sewer Upgrade, survey grade GPS q • Town of Los Gatos Address Verification Project, field mapping r •
Sunnyslope Water District Mapping, survey grade GPS
City of Sonoma Stormwater Outfall Project, field mapping and GPS City of Sonoma Street Signs Project, GIS- grade GPS
Maintenance and Support Services
One of our core competencies, Lynx Technologies has helped maintain GIS systems for over 20 years in varying capacities from full- time onsite staff to as -needed GIS services. We currently have support agreements with over a dozen agencies throughout the San Francisco Bay Area ( More detail is provided in the next section of our submittal). While our focus is small to medium sized agencies, we have also maintained large organizations such as the San Diego County Public Safety Consortium ( 2008 - 2014).

We have many tools to help support our offsite staff and City staff including: VPN/ RDC connections, Lync, Team Viewer and Zoom WebEx sessions, and Replication and Synchronization of GIS databases in both connected and disconnected environments.

CITY OF DUBLIN GIS SERVICES E
171
Training and Documentation
Lynx Technologies has a long history providing training agencies in ArcGIS. We have also begun training programs for ArcGIS Pro, particularly to help transition from ArcGIS Desktop.

Classes and curricula are often set as part of larger project. For example, the San Benito County Assessor' s Office has recently expressed its commitment to engage Lynx to migrate from AutoCAD to ArcGIS; this project will include over 40 hours of ArcGIS Pro training to enable the assessor' s office to maintain and publish their map pages in the GIS Enterprise. Our San Diego County Public Safety Project is another example in which we trained approximately 50 firefighters and engineers to develop pre -fire plans. This engagement included 4 days of training and a training manual.

In many of our ongoing engagements, we typically develop How To documents for specific tasks. For example, " How to Perform a Spatial Query of All Parcels that are in the Flood Plain", and " How to Do a Public Notice, both using Geocortex Essentials.
knowledge transfer is part of our commitment to ensure that the project is successful.

CITY OF DUBLIN GIS SERVICES
172
V)
V0J
O
Q
b0
C
O
b0
N c
U
O
N c a
L a"'
v Q
w
j v
a,
O
OX
i-J
f6
E
W E
Qj E
Or- L
t: Cr C: is C: Cs C: Cs CT Cs CT CT c CT Cs C: Cs CT Cs CT N C: tr C_ C_ C_ C_ C_ C_ C_ C_ C_ C_ C_ C O C C_ C_ C_ C C_ C_ C_ O C_ C_ m m O

O O O O O O O O O O O O O O O O O O O O O O O O O O N
CT 0) CJ1 Cs 0) CT 0) CT CJ1 is tT CT o 0 0 CT is CJ1 CT tT Ol CT o O tT is o 0 0 0 o O C C C C C C C C C C C C N N N C C C C C C C C N N C C N N N N N N O O O O O O O O O O O O O O O O O O O O C) 0 0
tTC
x
O
Ifv
x
OO
x
y
O o
l7
v
l7
O
Q
a
If Q
v 6
O
O O c
LE C71
ai
v1
Vv
O
u. Q V c
J
axi xai cO QQ v
Q O
O
ut
J
io
v Q
Q M
E S
N
l/ Q m EE U' C U' Q
N d C
ON fl- v O Q j
O
v CT v Q v v IL O
L Q
Q p
T'
c`
Si
fl Q
O
3 v o
va OV Q J ai
v N
1 i
J
O
l7 O ai
V
c
O . p v
co 0)
c
U
V
vi
l7
O
cVO Cp
O
QO Qco Vp
1 a
N Q X
0 CD
U7
0 Z o QQ C
Q a
IE5
v
c C
O
U
w
v
Q o ai m
p Q C: O N wO Q v E Q J x

Q N W C Q
U
V d
O
6 C C) Q
m
V
N

O C C Q
13 C CD
QC^
C7
vvn
CZ
Ql% 1
m
UO O Q° QO
11I v
O
7 N
U
Q
x
Q
fl
C
T
0 vQ
O
lU77 n
N w Q
T ai V
C O V 0
z=
p
O
V
EFo
c in
U2016D
Q
d
V 0- O 7 UaE C
Q Q
U Q O_ C C Q NO O C O+
v Q m L
41CQC
Q v O
n 0- v
j
tQ v
NL
v L OC NQ2 OC va3i7
O O Q 3- p
E
pl O° f
O7l
fo O O O O 0nOO w Q o O_ cO v c u
L
OO a Oi o
l7 a Q O O V V
v v
C:
v
v o
415 a
a v
o Q V
v
v
v
o
v
0 T o
o Q
N
o E 3 LL do
o
E i
j c N> a N c E _ ai , z
O m O O
a C ai cN O
S v C c ai O
a_ o a c o = ' O c c O o V . c i
C
C
Q Q l7 T p m O . O O p c E D E v v f6 Q ,` o ° ° Q v
vi
o O c co O
c
V O '- O O a v w
c
7w v V V c co
V Vl O o V7 o d Q W
G O J Q m ` G d G U ' O Q U U m C
0 o c C O O o C o o O E O C) E O O N o ° 1 v O O O T co O c O o 0 Fj Fj 0--- Q Q V V Q V S a V V V> v, v, 0 G
V) LU
U
LnLU
Ln
t
z
J
m
L. L
0 U
173
References
Name of Customer:

City of Livermore
Customer Address:
1052 South Livermore Ave
Livermore, CA 94550
Type of Project:

GIS Professional Services
Project Description:

Customer Contact:

Ms. Lorraine Purcell
Customer Phone Number:
925- 960- 4555
Customer Email:
lwpurcell@cityoflivermore. net
GIS Specialist
What was the period of performance?
Current contract period:

From: 6/ 11/ 2019
To: 6/ 11 / 2021
Value of Contract: $ 375, 000
A comprehensive, multi -phase GIS Professional Services contract, that spans 20 years. Approximately 300 database objects are present to support the business of approximately 10 divisions within the City; most of these data sets were developed by Lynx. The current 2- year contract covers several broad areas:

Database design, implementation, and administration
Web application development
Ad hoc development ( e. g. ArcGIS for AutoCAD for Engineering) ArcGIS Online
Maintenance Onsite and Offsite
The City Enterprise GIS system is an integrated set of applications including: ESRI' s ArcGIS Enterprise, Microsoft' s MSSQL Server 2012, and Latitude Geographics' Geocortex Essentials. Autodesk' s AutoCAD Map and Civil) is also supported for the Engineering department. Several critical business applications are integrated with the GIS including Accela' s Civic Plus for Community Development, Accela' s CMMS for Public Works, NexGEN CMMS for the Water Resources Division, the City' s document management solutions ( Laserfiche and Digital Reel), and Sun Ridge System' s RIMS CAD for the Police Dept. Web development and maintenance spans several sites for both internal and external users. Customization is user -driven and constantly developing richer content; development environments include Geocortex Essentials Workflow ( 4 and 5), Report Designer ( 4 & 5), and Python. Web based development has expanded to integrate ArcGIS Online and several applications are deployed for the EOC, Water Resources and Community Development. Maintenance support includes all departments and is based on a 30- day cycle. Maintenance includes onsite support for 2 days per week. 2019 projects include: ArcGIS Portal development, automation for synchronization, and Pipelogix integration.

CITY OF DUBLIN GIS SERVICES
174
Name of Customer:

Town of Los Gatos
Customer Address:
110 East Main Street
Los Gatos, CA 95030
Type of Project:

GIS Professional Services
Project Description:

Customer Contact:

Mr. Chris Gjerde
Information Systems Manager
Customer Phone Number:
408- 354- 6814
Customer Email:
cgjerde@losgatosca. gov
What was the period of performance?
Current contract period:

From: 7/ 1/ 2018
To: 6/ 30/ 2021
Value of Contract: $ 46, 000
GIS Professional Services contract renewed annually, since 2002. The Town has no in- house GIS staff and Lynx conducts all maintenance and hosting services, including onsite and offsite staffing. The Town maintains 3 Desktop licenses shared by 3- 4 Community Development and Engineering staff and a replica of the ArcSDE database is maintained through ESRI' s synchronization toolset via XML file exchanges monthly. Lynx Technologies developed the landbase ( 2002) using coordinate geometry ( COGO); overall accuracy of 1. 5 feet is maintained throughout the City. Spatial -tabular relations are maintained for assessor' s secured and property characteristics via agreements with the County and updated weekly. A Master Address Database was developed and maintained in GIS. In 2007 Lynx conducted a field survey of the entire Town to verify all situs addresses including business suites and apartment units that is continually updated. Maintenance is based on a 30- day cycle and includes onsite support 2 days per month, and 1 day per month for the Town' s Tiburon CAD system.

GIS is visualized through several sites developed on ArcGIS Enterprise and Geocortex Essentials, custom development is ongoing. Integration with Accela ( on premise) is accomplished via automated nightly backup and restore procedures and staff can view and analyze active and historical permits and code enforcement cases. Integration has also been implemented with the Town' s Laserfiche document imaging and Cartegraph CMMS applications; Cartegraph' s is a two-way synchronization for the Town' s street sign and street light inventory. Lynx implemented several custom applications -based Essentials WF toolset for public noticing and map update processing ( MURF), and to enable staff to edit their own discrete data such as the police department' s CERT, NROP, and On -Watch Camera programs, and Community Development' s Current Projects site, integrated with Civic Plus' Document Library.

In August 2019 will convert the annual contract to a 5- year agreement, based on the following narrative, Per the Town' s Purchasing Policy professional services selection guidelines, the Community Development and Information Technology departments continue to select Lynx as the most qualified provider of GIS consulting services based on their demonstrated competence and qualifications. If the Town were to begin anew GIS consulting contract with a different consultant it would be incredibly disruptive to the years of the Town' s progress with Lynx and the Town would lose Lynx' s vast institutional knowledge of its various computer systems."

CITY OF DUBLIN GIS SERVICES
175
Name of Customer:

City of Campbell
Customer Address:
70 North First Street
Campbell, CA 95008
Type of Project:

GIS Professional Services
Customer Contact:

Mr. Cecil Lawson
Information Systems Manager
Customer Phone Number:
408- 866- 2753
Customer Email:
cecill@cityofcampbell. com
What was the period of performance?
Current contract period:

From: 1/ 1/ 2017
To: 6/ 30/ 2021
Value of Contract: $ 95, 000
Project Description:

GIS Professional Services contract. Started in 2017 with a $ 30, 000 grant funded task to help the police department implement their Tritech CAD System and provide ongoing maintenance. This project evolved dramatically and now includes an on -premise environment including ArcGIS Pro / ArcGIS Server / Tritech Web tools. We maintain the GIS data: street, address point and common place, and provide onsite support monthly to update the CAD, RMS, and Mobile mapping environments.

In 2018 the City signed an agreement with Lynx Technologies for GIS Professional Services and the contract is managed through the IT Department. The City does not have GIS Staffing although a few planning, engineering and public works staff have experience with GIS; GIS data was distributed in file - based formats ( shape files, personal geodatabases and AutoCAD drawings). Most GIS interaction had been through GIS Web Site hosted by Santa Clara County and the City wanted to move away from the environment to be able to provide more functionality.

Lynx migrated all file -based data into a centralized ArcSDE/ SQL Server database that we currently host.

Maintenance of core data sets: parcels, assessor, streets, address point is maintained on a 30- day cycle.

Over the 2019 fiscal year Lynx will work with City staff to develop standard best -management practices to re -design the database using the ESRI Local Government Information Model as a guide. After this is accomplished the database will be replicated on the City' s server to allow city staff to maintain subject data as required.

Lynx developed the current Geocortex/ ArcGIS Server site for internal users. Editing tools were developed to allow city staff to maintain many discrete data sets such as City Benchmarks, Street Lights, Street Moratorium, and Storm Drain system via the internal Geocortex site. Integration with My Government Online ( MGO), the City' s new Permit Tracking System, is under development. Lynx developed the City' s Annual Garage Sale application to allow the public to enter their garage sale online and to create their own ' route' to filter by Sale Items and plot a map/ report. Lynx released the public facing Geocortex site that is under review.

CITY OF DUBLIN GIS SERVICES
176
Name of Customer:

City of Los Angeles
Customer Address:
200 N. Main Street, Suite 1500
Los Angeles, CA 90012
Type of Project:

GIS Professional Services
Customer Contact:

Mr. Gregg Vandergriff, PE
Assistant Division Engineer
Customer Phone Number:
213 482- 0366
Customer Email:
greg. vandergriff@lacity. org
What was the period of performance?
Current contract period:

From: 1/ 1/ 2017
To: 1 / 1 / 2018
Value of Contract: $ 1. 3 million
Project Description:

The City of Los Angeles Bureau of Engineering is the lead agency for the City' s 30- year, $ 1. 4 billion program to repair sidewalks across Los Angeles and make sidewalks more accessible. One of the first steps in the program was to develop an inventory of sidewalks for the 11, 000 miles of streets. Psomas was selected by HDR with Lynx as the prime GIS data conversion company to develop a database mapping all sidewalks, trees, curb ramps, driveways, curbs, and parkways within the public right- of-way.

As a subcontractor to HDR, Lynx completed the mapping within 15 months from project kick- off. The final GIS represented over 3 million features. The project began with a pilot to develop and document mapping standards to assure the City' s information needs were met and the completed GIS database represents a consistent interpretation of the City' s diversity of sidewalk configurations. For example, the configuration of sidewalks, driveways, and curbs are laid out differently in commercial, modern residential, older residential, and hillside developments. The written standards provided guidance for mapping and the standard for evaluating quality.

Lynx implemented a rigorous quality management process using statistical data validation and visual inspection. The resulting City- wide database complied 100% with 32 specific quality tests and well over 98% accurate results of visual inspection.

Lynx deployed an online GIS Viewer that facilitated the City review and markup of each of 10 mapping modules. This online review approach reduced the review cycle to help achieve the aggressive project schedule. Each error or omission identified by the City was corrected by Lynx.

In addition to mapping sidewalks and related features, Lynx mapped all trees within the public right- ofway. The trees mapped from LARIAC aerial photos were then matched to a 20- year- old tree inventory database.

CITY OF DUBLIN GIS SERVICES M
177
Name of Customer:

Alameda County Zone 7 Water Agency
Customer Address:
100 North Canyons Parkway
Livermore, CA 94551
Type of Project:

GIS Professional Services
Customer Contact:

Mr. Tom Rooze
Associate Hydrogeologist
Customer Phone Number:
925 699- 3638
Customer Email:
trooze@zone7water. com
What was the period of performance?
Current contract period:

From: 5/ 1 / 2017
To: 6/ 30/ 2021
Value of Contract: $ 42, 000
Project Description:

The agency has recognized that new GIS tools, platforms, and environments are available. The projects primary goal is to allow everyone access to the GIS in some form, managers, support staff, and the public, without formal GIS training or prior experience. Lynx was selected to help implement this vision, modernize the GIS program, and support GIS operations for all divisions within organization:

Groundwater, Flood Control, Engineering, and Integrated Planning.

The project has several components:

Needs assessment
System Architecture
Database Design, Centralization and Migration
Project - Based Implementation
Standardization, Documentation and Knowledge Transfer
The needs assessment was completed in 2018 in which we interviewed over 25 stakeholders and identified over 50 projects that are prioritized. Also, in 2018 Zone 7 entered into an EA licensing arrangement with ESRI which provides access to the full Enterprise suite of products. Our team has developed a preliminary staging architecture based on a two -machine deployment of ArcGIS Server, MS SQL Server, Desktop ( ArcMap and ArcGIS Pro) and ArcGIS Online. Several web apps have been deployed for field data collection using the Collector and Survey123 apps; many more web maps and apps are deployed for different divisions including an operational dashboard for Water Conservation, an organizational Project Tracking application, a Citizen Request app that integrates with MS Office, and a Flood Control project app. Database design and migration are working in parallel; all data is being migrated into SQL/ SDE into a staging environment with documentation for each feature class. Integration with several critical business systems is currently underway including 2 groundwater water modeling databases and several custom applications.

CITY OF DUBLIN GIS SERVICES
178
Name of Customer:

City of Pleasanton
Customer Address:
123 Main Street
Pleasanton, CA 94566
Type of Project:

GIS Professional Services
Project Description:

Customer Contact:

Mr. William Wang
Customer Phone Number:
925- 931- 5077
Customer Email:
wwang@cityofpleasantonca. gov
GIS Coordinator
What was the period of performance?
Current contract period:

From: 7/ 1/ 2020
To: 6/ 30/ 2021
Value of Contract: $ 60, 000
Lynx has worked for the City of Pleasanton since approximately 2003. We digitized the original Water, Sewer and Storm Drain utility systems from thousands of design drawings, field work and collaboration with GIS and Operations staff. Lynx was also engaged to migrate the parcel and planimetric data from the original GenaMap platform to the current ESRI ArcGIS environment, and adjusted all data to high resolution digital orthophotography. Over the years, we have been asked to add additional content to their Enterprise GIS.

Over the last 10 years, the City has continued its contract with Lynx on a yearly basis to augment GIS staffing requirements. Currently we have one staff member dedicated to maintaining the City' s parcels, utility systems, street lights curb ramp, tract, Accela APO data as well as many ad hoc requests. These data sets are synchronized with City' s system on a 30- day basis.

Lynx is also under contract with the Alameda County Sheriff' s Office and the Alameda County Fire Dispatch Center to maintain street centerline and address point data for all of Alameda County.

These 3- and 5- year contracts allow us to share the data with all members of the Tri- valley area.

Over the past 2 years Lynx has added support for the City' s Geocortex Essentials GIS system. We are tasked to help with workflow development, site normalization and improvement through user engagement. We have spent the last several months developing an enhanced public noticing application that integrates a CAS certified database to validate existing mailing lists for general mailing and the new 5G cell site requests.

CITY OF DUBLIN GIS SERVICES
179
Key Staff
As a small firm Lynx Technologies' staff is designed to adjust quickly to an ever -changing GIS space, eliminate hierarchy, and enable staff to work directly with the client. The proposed staff structure assigned to the City is illustrated in the figure below.

Patrick Kelleher
Project Manager
Lynda Anastacio
Administrative
echnical Manager I
Support
GIS Analyst Y GIS Analyst Y GIS Technician
Stefanie Gee I I Frank Blom Eric Dole
Three staff members planned for the term of the agreement are Patrick Kelleher, the company' s president, Lynda Anastacio, Lynx' s project manager and Stefanie Gee for onsite technical work; Frank Blom will act as back- up support for ad hoc offsite projects. All staff have been working with the City for many years, have extensive experience with the data and work well with the City and its staff.

Lynda will be responsible for coordinating off -site task orders and monthly meetings with Tri-Valley activities; indeed, she is already the lead when working on behalf of the cities of Livermore and Pleasanton, the Livermore - Pleasanton Fire Department, coordination with ACRECC, and monthly landbase deliverables to the County. Additional meetings may be required where her presence is valuable.

Mr. Kelleher will work directly with the IT Manager on several different tasks:

Geocortex Management and Development
Integration with Other Business Systems
ArcGIS Enterprise System Design
Database Administration
Meetings will be held bi- weekly, generally for 1 hour at which point we will update project status, assess current priorities and review project schedules. Additional meetings may be arranged to work with subject matter experts for a particular project, data set or integration implementation.

Stefanie Gee will be our dedicated staff person to the City of Dublin. We are proposing one day per week to handle Helpdesk traffic, and to work directly with the City on specific projects.

Additional staff is also available for longer term projects as required. Frank Blom has expertise in GPS data collection, utility networks and has worked onsite for Alameda County Public Works for over four years. Eric Dolle often works with Lynda on the countywide addresses, parcels and streets.

CITY OF DUBLIN GIS SERVICES
180
Patrick Kelleher I Lynx Technologies
GIS Administrator

EDUCATION
1986/ MS/ G eochemistry/ University
of California, Santa Cruz
1983/ BS/ Biology and
Geology/ University of California,
Santa Cruz

PROFESSIONAL

AFFILIATIONS
Bay Area Automated Mapping
Association ( BAAMA)
Association of Monterey Bay Area
Governments ( AMBAG)

EXPERIENCE
With Lynx for 30 years;
with other firms for 4 years
Mr. Kelleher started Lynx Technologies in 1991 and acts as the ChiefExecutive Officer. He engages in all aspects ofthe company including management, financial and technical issues. Mr. Kelleher provides oversight for the technical managers and typically acts as project lead for large engagements. He also provides on -site support for long-term clients, providing GIS expertise, specializing in geodatabase design and administration, ArcGIS Server and Geocortex Essentials.

Experienc,
City of Menlo Park GIS Administration, Web Development, Menlo Park, CA: On -site consultant for the City's GIS program, a multi -year, multi -phase project including GIS Enterprise design and development, web development, and database administration. Strategic Plan completed in 2011. The current system includes management of3 city staff + 1- 2 interns. Web Development and integration with the City's permitting system is ongoing.

City of Livermore GIS Implementation, Livermore, CA: Management of three off -site staffto conduct maintenance ofthe City's GIS data layers. Also provide on -site support synchronizing updates, and providing ad hoc requests.

Currently engaged to provide web development using Geocortex Essentials framework and integration services for the City's Accela Land Management, Asset Management, Pipe Inspections, and BMI Document Imaging application.

Developed situational awareness damage assessment app for EOC using Collector.

City of Gilroy GIS Implementation, Gilroy, CA: GIS Consultant for the City ofGilroy including geodatabase and web hosting. Responsible for managing initial conversion ( 2002- 2007), 6 staff members, database design. Current agreement ( 2012- 2017) expands development, maintenance, and migration to ArcGIS Server. Current projects include Tiburon/ Tritech CAD upgrade, coordination with Santa Clara County Assessor's Office, Implementation of Cityworks Asset management, and providing field access to Public Works operations staff. Coordinates with GIS Users and fields GIS functional requirement; provides on -site training for City staff.

City of Los Angeles Sidewalk Asset Mapping, Los Angeles, CA: Project Manager for Lynx under subcontract to Psomas. Designed and managed mapping process to map sidewalks, parkways, driveway ramps, curbs and ADA ramps for 11, 000 miles of streets. Performed GIS data conversion and first round ofquality control. Managed production process including an initial pilot project and monthly module deliverables over a 14- month period. Maintained and achieved project schedule milestones throughout the project. Achieved well over the 98% accuracy requirements.

CITY OF DUBLIN GIS SERVICES
181
Lynda Anastacio I Lynx Technologies
Technical Manager

EDUCATION
1973/ Akron University, Akron OH

CERTIFICATION
2006/ Intergraph/ CAD 8. 0. 1- 8. 1. 2
2004/ Esri ArcGIS Certificate
2002/ MS Access Certificate

PROFESSIONAL

AFFILIATIONS
Bay Area Automated Mapping
Association ( BAAMA)
Association of Monterey Bay Area
Governments ( AMBAG)

YEARS OF EXPERIENCE
With Lynx for 19 years
Ms. Anastacio started with Lynx Technologies in 1999 and is the technical manager for the company. Lynda has managed teams ofup to eight GIS technicians and subject matter professionals for dozens oflarge projects over the years. Her particular expertise includes ArcGIS desktop, geodatabase management, network analysis and management for all utility systems. Ms. Anastacio leads many longterm maintenance agreements and manages 30- day cycle deliveries without exception. She services many clients onsite for technical meetings.

Exnerience
Cities of Pleasanton, Livermore, and Dublin GIS Conversion/ Maintenance:

One ofthe primary technicians that developed the initial utility infrastructure water, sewer, and storm) systems for both cities ( 1999- 2010). Although these are independent projects they developed in similar ways; all three agencies currently work together, and Lynda currently serves as the technical manager and lead for all ofthem. This includes coordination, on -site meeting, technical work, and managingup to three Lynx staff. Also developed several ETL processes to manage specific vendor requirements ofGIS data supplied monthly.

City of Mountain View, Utilities Mapping, Mountain View, CA: Leadtechnician and manager for this project. Project implemented over several phases: initial conversion of 701 atlas maps, project manager for GPS field mapping, subsequent rectification, utility mapping update project ( 750 CIP projects). 2014 project developed analytical tools to test and correct address data set from outside vendor. Current agreement to provide ongoing as -needed updates to basemap and utility updates from CIP plans and AutoCAD dwg files following City design specifications.

Alameda County Sheriff' s Office, Alameda, CA: Maintains street and address point data for Intergraph CAD system. Acts as lead and manages one other staff person. System is countywide ( 400, 000+ addresses, 120, 000 road segments). 30- day update cycle, project has been extended three times over 10 years. Developed ETL processes to export geospatial data for CAD requirements.

City of Dublin Storm Drain System Conversion, Dublin, CA: Initial project converted all Atlas maps from 200- scale mylars to ESRI geodatabase. Subsequent projects include: 1) realignment to digital orthophotography; 2) update system from CIP Project plans; and 3) design and implement network model and reassign feature ID's using in- house system and network following routine. 2014- 2016 blanket contract to provide on -site and off -site GIS services.

Town of Los Gatos GIS Conversion and Maintenance, Los Gatos, CA: Digitize and maintain parcel, address, and street centerline, storm water systems on a 30- day cycle, post to GIS Web ( hosted) and to client server. Uses two-way replication and synchronization to coordinate production, web, and client geodatabases. Developed ETL process to extract and combine County assessor, MetroScan and local data for web noticing application.

CITY OF DUBLIN GIS SERVICES
182
Stefanie Gee I Lynx Technologies

EDUCATION
2003/ BS Civil Engineering
San Jose State University

CERTIFICATION
2020/ Esri ArcPro Certificate
2005/ Esri ArcGIS Certificate

PROFESSIONAL AFFILIATIONS
SOPAC

CSRC/ CRTN
Silicon Valley Government
GIS Collaborative

YEARS OF EXPERIENCE
With Lynx for 15 years
With Redwood City 2 years
Ms. Gee has been with Lynx Technologies for over 15 years. She began her career as an intern at the City of Redwood City while earning her BS degree in civil engineering.

After graduating from San Jose State University, she continued to work for the City as an Engineering Technician. While at the City Ms. Gee acquired skills in AutoCAD Map/ Civil and ArcView working on the utility infrastructure systems. She also worked on the City' s Document Imaging System scanning CIP drawing files and adding associated metadata. Ms. Gee left the City to join Lynx in 2005.

Experience
City of Dublin GIS Maintenance: Maintained parcel, address, and street centerline data. As -needed updates to zoning and zoning maps. On -site for specific mapping required by City staff such as park master plan, street sweeping, and traffic count maps.

San Benito County GIS Maintenance, Hollister, CA: Current agreement to provide ongoing updates to basemap including parcel LOGO, address, street centerline, zoning, and general plan data. Worked with County Fire to update fire wall maps for each of their stations. Provided basic GIS training in ArcGIS Desktop beginning in 2009 to various City and County staff.

Orange County Sanitation District, Fountain Valley, CA: Move andadjustpipes and structures ofmultiple interconnected systems to align with current basemap and spatial projection. Various systems include Air & Oxygen, Chemical, Drain, Foul Air, Gas Handling, Solids Handling, Wastewater, and Water piping systems. Use engineering plans to visually look for abnormalities and adjust or digitize conections. Check attributes to ensure the Domain values are valid Uses two-way replication and synchronization to coordinate client geodatabases. Many drawing profiles require complex interpretation of three- dimensional perspective drawings.
183
Frank Blom I Lynx Technologies
G IS Analyse

EDUCATION
1998/ Cabrillo College, CA
1989- 91 / Technical Installation
College, Amsterdam, NL
1975- 78/ Mechanical Engineering
Degree, Amsterdam, NL

CERTIFICATION
2004 ESRI ArcGIS Certificate

PROFESSIONAL AFFILIATIONS
Bay Area Automated Mapping
Association
Association of Monterey Bay Area
Governments

YEARS OF EXPERIENCE
With Lynx for 20 years;
with other firms for 4 years
Mr. Blom is one ofthe company's senior analysts and has been with Lynx Technologies for nearly 20 years.

Experience
Alameda County Department of Public Works, Alameda County, CA: Frank has spent the last five years working under the direction ofCounty Public Works staff working on -site as a GIS Technician for development ofthe County' s Flood Control and Storm Drain GIS. He has been the lead technician responsible for verifying an earlier body ofwork to develop the County' s storm and flood control systems. This has required researching all engineering plans, inspecting each ofthe infrastructure assets, and comparing the data to the GIS. Specifically, he reviewed spatial accuracy, direction of flow, elevation values ( and vertical datum), and other attribute values.

As part ofthis project, Frank also works with Psomas programming staff to help troubleshoot integration tasks with the County' s CMMS system. A key component ofhis effort was to ensure and correct asset keys and orphaned assets so that the data could be synchronized between the two systems.

City of Gilroy, CA: Lead technician for the initial conversion and ongoing maintenance ofthe City's landbase and utilities systems. This project began in 2002; initial conversion was completed in 2005 and Frank has been the primary technician to maintain the system on an ongoing basis. The original development involved COGO development ofthe parcels, and building the infrastructure using engineering plans, local valve schematic books ( for water), and redline markups from City staff.

City of Dublin, CA: Initial project converted all Atlas maps from 200- scale mylars to ESRI geodatabase. Subsequent projects include: 1) realignment to digital orthophotography; 2) update system from CIP Project plans; and 3) design and implement network model and reassign feature ID's using in- house system and network following routine. 2014- 2016 blanket contract to provide onsite and offsite GIS services.

City of Sonoma, CA: The City ofSonoma has been a Lynx client for nearly 20 years and Frank has been an integral part ofthe GIS development and implementation. He worked on the original parcel and utility conversion effort from 400- scale atlas maps effort and many subsequent projects to improve spatial accuracy and content. This included survey grade GPS collection of all storm and water above ground structures, a subsequent project to map all storm water outfalls, and new GPS data capture of street lights and street signs in the City.

CITY OF DUBLIN GIS SERVICES
184
Project Approach
Our proposed approach will focus on accomplishing the tasks identified in the RFQ:

Digital Conversion and Maintenance of the City' s Data
Technical Support and Knowledge Transfer for the City' s Existing GIS Enterprise System Design Maintaining and Integrating Web -Based Applications Using ArcGIS Enterprise, ArcGIS Online AGOL), Geocortex Essentials and Other Business Systems
Overall, we have different strategies and staffing for each of these roles, discussed below.

Project Management
Good project management is critical to the success of this engagement and we propose several different methods. First, we propose scheduled bi- weekly, 1- hr. meetings between Mr. Kelleher and the IT Manager using Zoom, or onsite. These catch- up meetings will provide a forum for the City to raise any issues that arise, introduce new task orders, and update the City on the status of any long- term projects.

Second, Lynx will have direct access to the City' s Helpdesk Ticket system. We have used this system with the City in the past, use similar systems in other engagements, and it is an efficient communication method that provides all team members an accurate status of GIS requests. Using this system, Ms. Gee will access the Helpdesk daily for any new tickets; this grants her the ability to plan her scheduled day with the City, flag anything that looks critical (" I need this today if possible"), and, if necessary, start communicating with the requesting City staff.

Third, we will encourage direct communication between Lynx Technicians and the City' s staff.

Finally, we propose to develop and manage a list of Task Orders for non -routine requests. Task orders are the individual project requests initiated by the City. The illustration below is one we implemented for the City of Campbell; it is posted on our SharePoint site so that it can be edited by both parties.

A B C D E G H
r
Effort ierits trey
Master Address layer i. e. GIS is
Addressing authoritative source that will work All 5
for all applications
Integrate with MyGovt
All 5
q Add parcels vutsitle City at least 5' All
w1wrYYYIg.. YY 1MYYxeY]' tYY...... ................ .... ..... ..... ..... .... ..... .... ........ ........ ............

Planm ng
fi Parcel Report owner' s mailing list nvtwvrking Planning Public Noticing
Autvm aticallygen era[ e a map
planning
7 showing buffered parcels I
Public Portal - Create a public All
With the [ aunrysite going
n
down, being able toshare
o Address Fixes . See list from Margie Alli
Integrate with City Web Site All
The list would be reviewed bi- weekly and priorities adjusted as required; it will provide a visual aide to articulate expectations and outcomes to the City.

CITY OF DUBLIN GIS SERVICES
185
For new Task Orders Lynx will utilize a proven methodology for defining the scope, assigning resources, and managing the project implementation. If, for example, a new business system is acquired by the City and requires integration with GIS, we would develop the project through the following documented steps:

Project Justification ( purpose, stakeholders, deliverables) Statement of Work
Schedule ( hours and timeline)
Create a Project Plan
Project Management
In other words, a project would start with a formalized request followed by a document that defines its parameters. As part of the Statement of Work we would meet with SME' s as required to help frame the project deliverables. The Project Plan would include any milestones.

Summary of Deliverables / Key Points:

Bi- Weekly Managers Meetings
Daily Helpdesk Management
Direct Communication with staff
Shared Task Order Management
1) Digital Conversion and Maintenance of the City' s Data — Core Layers Routine maintenance of the City' s GIS data, the first priority of the RFQ, will be split between two staff members. Lynda Anastacio will manage what we consider Base Feature Layers and will include:
a) Parcels,
b) Street centerlines,
c) Address points,
d) Assessor' s data, both Secured Role and Property Characteristics e) Record Boundaries ( Tract, Parcel Map, Records of Survey) f) Jurisdictional Boundaries ( City Limits, County, Federal) 30 Day Cycle
722Q019 ' 4
a/ 1 112019 -
This task is a well -established workflow that Lynda performs as part of agreements with neighboring agencies and Alameda County, and follow a well -documented 30- day cycle right) that follows the monthly release of the assessor' s data. All line and polygon feature ` 8 al2j, 9 - layers will be entered by coordinate geometry methods ( COGO) and spliced into the existing T feature classes using an affine method, control points and/ or the 2020 County Aerial imagery.

We propose to implement ESRI' s Distributed Database tools ( two- way replication and synchronization in a disconnected environment) to help manage the coordination between Lynx and the City. This will simplify data exchange by tracking changes, and sending/ receiving small XML files to transfer new or changed content. We are using this method now for the City of Livermore and implementing it for City of Pleasanton' s data that we maintain.

CITY OF DUBLIN GIS SERVICES
186
Finally, Lynx will manage the synchronization of Tyler Eden business and permit data with GIS on a monthly basis in addition to the base layer maintenance listed above. We understand that is a complex task, one that has several intermediate staging products however, we know that this data is a critical part of the web -based GIS content that the GIS User community depends on. Moreover, we believe that this is an integral step of the maintenance process and including it as part of Lynx' s monthly responsibility is appropriate. Knowledge transfer to Lynx, additional staff, and adequate credentials will be assigned to this stage as determined by the IT Manager. 1) Digital Conversion and Maintenance of the City' s Data — Helpdesk Tickets Other layer maintenance, new content, map requests, ad hoc requests, GIS analysis etc. will be processed by Stefanie Gee, through the City' s IT Helpdesk system. Frank Blom, Eric Dolle and other Lynx technicians can be employed as required but our experience has been that additional help is not necessary for Helpdesk tasks. As mentioned above, Ms. Gee will login to the Helpdesk system daily to look for critical tickets. When these occur, and they are requesting a one- or two- day turnaround, Lynx will make every attempt to process the request within the requested timeframe. If that is not possible, at a minimum, Ms. Gee will reach out to the City staff person making the request to inform them when they can expect the job can be completed.

For less time sensitive tickets, Ms. Gee will have 8 hours per week dedicated to the City of Dublin for GIS maintenance work. She will be free to work with City staff directly to answer any questions, provide product( s) and get more information. If the ticket cannot be closed within the same day, a comment will be added to the ticket to reflect the current status.

If all Tickets are processed and closed, she will use that time to work on other projects from the Task Order tracking sheet discussed above. For example, the storm drain system is missing many attributes and she could use the remaining budgeted time to update the assets by working through the as -built drawings to fill in missing profile data ( rim and invert elevations, slope, depth, etc.). 1) Digital Conversion and Maintenance of the City' s Data — Project Based Task Orders Extended projects that require more than a few weeks will require a third approach. We propose a list of potential tasks at the end of our proposal that fit in this category; other long- term tasks include some of the GIS Enterprise Design and Strategy projects that are discussed in the next section. Depending on the scope of the task, a simple email exchange detailing the request and estimated time should suffice; for other projects we will follow the procedure discussed above ( see Project Management) to formally adopt a plan, systems specification, and budget. Once the project is initiated, status of the project will be reported to the IT Manager as part of the bi- weekly meetings.

The scope of long- term tasks will vary considerably and an important consideration is staffing and budget. Our projected cost is $ 75, 000 per year with about 85% dedicated towards maintenance operations, thus $ 10, 000 could be invested in longer term projects.

CITY OF DUBLIN GIS SERVICES M
187
Summary of Deliverables Task 1:
30- day delivery update cycle for core layers
1- 2- day turnaround time for critical Helpdesk tickets Dedicated 8- hours per week to process ad hoc and longer -term Helpdesk tickets 2 minimum staff dedicated to GIS data maintenance
2) Technical Support and Knowledge Transfer for the City' s Existing GIS Enterprise System
Patrick Kelleher will lead the effort to meet the requirements of this task. Mr. Kelleher has a working knowledge of the City' s existing ArcGIS Enterprise / Geocortex Essentials architecture and has eight ( 8) years of experience in this realm in ten ( 10) other cities. He will be able to provide immediate assistance maintaining, troubleshooting and providing development support. We are aware of a small presence in the ArcGIS Online ( AGOL) space. Lynx has been working in this arena for the last seven years and prepared to help develop or provide recommendations to expand the City' s presence. Similarly, we are unaware if the City has deployed ArcGIS Portal, or has plans to do so. Mr. Kelleher has implemented single machine ArcGIS Portal base deployments for two sites in the last two years, and is working within this realm for the City of Menlo Park. Currently Lynx uses subconsultants to implement such as ESRI Solutions Architects ( Sacramento).

The following discussion is our prescription to analyze the current GIS environment and develop a plan to expand the GIS infrastructure and user experience.

Documentation and Knowledge Transf,
Lynx will inventory and document the City' s Enterprise GIS environment which will include:

Hardware and Software Diagram
GIS Inventory, Schema and Data Model
Metadata of all current layers
We are well aware of the hardware investment developed for Dublin' s GIS and confident that this strength will support future development with minimal investment. If a diagrammatic representation of the hardware and software exists, we can adopt it; a sample of a model from the City of Menlo Park illustrates our proposed deliverable and is included in Appendix A of this submittal.

The GIS Inventory will document all layers, tables, domains and relationships participating in the GIS including AGOL content and regional data. The resulting data model will help communicate the existing condition, and provide a platform to upgrade content and set the stage for future applications. Based on our experience with the City' s data we recommend imposing specific standards for all layers such as:
field naming convention, primary keys, editor tracking, metadata, etc. We believe that this not only helps the user experience, it helps with maintenance and will also help future application development and integration.

For example, the Storm Drain System was originally digitized by Lynx in 2005 and the schema has not materially changed. However, this schema will not support the current storm water solutions available in ArcGIS. We recommend upgrading the design so that it is aligned with the current ESRI LGIM.

CITY OF DUBLIN GIS SERVICES
188
Metadata will be populated for all layers and tables in the GIS database( s). This will help facilitate users with an understanding of each layer' s quality and integrity. This will also help publishing to the web as these data are included in web services. We follow the FGDC standard as well as other helpful conventions we have developed in other cities.

Our intent is to complete this effort in the first 100 days of our engagement.

ArcGIS Enterprise and Geocortex Essentials Technical Support As mentioned above, Mr. Kelleher has extensive experience with ArcGIS Server and Geocortex Essentials and will be able to support the IT Manager and GIS User community with administration, upgrades, troubleshooting and user -driven requests and enhancements. Our understanding is that the City currently has a very robust hardware environment and mature and stable software platform consequently, we believe that our maintenance effort will be minimal and primarily involve software upgrades, maintenance patches, and troubleshooting. Some upgrades/ implementation that may be required include:

ArcGIS Server current version: 10. 8. 1
Geocortex Essentials current version: 4. 14. 1
Geocortex HTMLS Viewer current version: 4. 14
Geocortex Workflow on -premise: 5. 19
Geocortex Reporting on -premise: 5. 10
ArcGIS Desktop & License Manager: 10. 8. 1
ArcGIS Pro current version: 2. 7
ArcGIS Server security should be reviewed and, if necessary, Lynx will work with the IT Manager to set up Users and Roles and impose token security on existing feature services to prevent inadvertent corruption of data.

We are also very familiar with ArcGIS Pro and can help high- level GIS Users transition from ArcGIS Desktop to this platform.

Recommendation:.

We have experience in the additional implementations listed below. These tools are not required for the existing system but are common implementations we have worked with for other Cities. If the City is planning to expand its GIS footprint into additional platforms, these offer relatively fast developments that can be included within our proposed scope of work.

Open Data Portal. This tool would open the GIS
environment to the public by providing a centralized
location to access downloadable data. The figure to
the right is one example, San Benito County, a current
client has implemented.

E. viw. or. uugor...
94 6 IN A

CITY OF DUBLIN GIS SERVICES M
189
AGOL Organizational Site Development. The City owns an organizational account however, we believe it is under- utilized. Over the past few years, we have worked with cities that include AGOL capabilities with Geocortex site development. Most users continue to enjoy the centralized approach and rich capabilities that Geocortex Essentials offers, however, targeted applications that are available in AGOL provide an additional tool for a specific audience. The snapshot below is one example of an operational dashboard from Menlo Park' s Portal Gallery.

This allows City Manager' s Office staff to get a quick picture of current sale history. The app consumes the same feature service as Geocortex Essentials users but applied using out -of -the - box tools available in AGOL and Portal.

Menlo P, p-- j",,
Last 11U Jays of Ploy Erty
Srlrc
Tote) Assessed Value ' Sum of Sely Amounts Forthelast Total Snles in thc Total Nam6ar of Living 120 Days 1as1120 Days Unila
22, 262, 437, 665 $ 96, 000, 948 35 17, 886
r
Integrate Geocortex with ArcGIS Online and configure single -sign on authentication.

Configure ArcGIS Portal Base Deployment in a Single Server Staging Environment. This implementation would provide an opportunity to stress test a full deployment and allow for capacity planning and design without impacting the rest of the ArcGIS Enterprise.

Consider Field Apps utilizing Survey123 and AGOL Collector app. Lynx would interview Stakeholders particularly within Public Works to test the level of interest. We have developed applications for Stream Maintenance, Outfall Inspections and Homeless Encampments for other clients.

Summary of Deliverables Task 2
Geodatabase Data Model of Existing
Database( s)
FGDC Metadata
Apply Geodatabase Standards and
Schema Upgrades
Software Upgrades
Implement Open Data Portal
Configure ArcGIS Online Site and Apps
ArcGIS Portal Base Deployment on
Staging Environment Server

CITY OF DUBLIN GIS SERVICES
190
3) Maintain Web -Based GIS app with ArcGIS Enterprise, and Geocortex; Integrate with other Business Systems
Patrick Kelleher will also represent Lynx Technologies to work within the current ArcGIS Enterprise / Geocortex Essentials Framework to integrate GIS with the City' s different business systems. As discussed above, Mr. Kelleher has over eight years of experience working with both of these applications, and has worked to integrate GIS with many common government business systems over the last 30 years. He has worked closely with the IT Manager in the past, and spent many hours discussing and learning the current automated workflows that help integrate the Tyle Eden permit and business finance software with GIS; that effort will be an advantage for further development. Indeed, our goal is be completely self- sufficient with the proposed parcel / address / owner ( APO) workflow on a consistent 30- day cycle.

We have not worked with the Dude Solutions CMMS software. However, we have experience with most of the CMMS vendors as described above, and the prevailing convention is to manage integration by providing feature services via REST. We typically allow the vendor to review the current service and/ or meet with them to see if schema changes or other characteristics are required ( number of services, dynamic vs tiled, coordinate system, etc.). Lynx has started this process with Tyler LMS for the City of Gilroy, City of Livermore' s Public Works NexGen, and the City of Emeryville' s Lucity CMMS.

We also have working experience with Laserfiche in the Cities of Livermore, Los Gatos, San Mateo and Vista using different methods to integrate with Geocortex Essentials and Autodesk' s MapGuide.

Geocortex Workflow and Reporting are also tools to help extend the GIS User experience. Mr. Kelleher has been working in this environment for many years and is eager to work with City to continue to use these tools to solve complex problems. We believe that a user -driven approach will serve the City most efficiently so that we can target our time to develop a complex report, specific map template, or automate a workflow that fills a specific City staff need. The Council/ Board Conflict of Interest map is one such example in which an elected official must recuse themself if they live within 500' of a proposed development project. Maintaining this data is currently a manual process that we believe can be automated in several ways using Geocortex Essential' s tools. A number of other automation tasks like this are listed in our proposed projects list in Appendix A.

One project that we just completed for the City of Pleasanton integrates a Geocortex workflow for public noticing workflow with the SmartyStreets application. This is a SaaS, CAS certified vendor, that validates a list of addresses extracted from GIS and returns a list of valid mailable addresses. We used their API to develop the function for planning application public notices and small cell site notification, the tool also publishes a map showing the buffered selection and the subject parcel.

Whether a proposed task involves an integration, Geocortex Workflow or Report, or a new web service, the development process is similar: priorities will be determined by the IT Manager, then follow these basic procedural steps:

Work closely with key stakeholders to document the objective and desired outcome Develop and implement a pilot
Use the pilot results to document the scope of work, schedule and cost Generate a Task Order to implement the project.

CITY OF DUBLIN GIS SERVICES M
191
Once the project is accepted as a Task Order, bi- weekly status meetings with the IT Manager will keep the City and its stakeholders informed until implementation is complete.

Recommendations
Regional Collaboration. Data sharing is already a part of the City' s GIS ecosystem: as members of the Alameda County Sheriff' s Office MOU, ACRECC County Fire Dispatch, and informal exchanges of utility and other infrastructure with DSRSD and the cities of Livermore and Pleasanton.

We recommend formalizing the process and developing a strategy to synchronize the data exchange process so that it is much more efficient. Specifically, we propose to act on the City' s behalf to form the Tri- City GIS Group. Mr. Kelleher experience in the region places him in a unique position to accomplish this task.

The initial goals would: a) identify areas -of -interest, b) document data -sharing requirements and c) potential collaboration methodologies.

Immediate examples of specific regional existing/ proposed projects include:

Zone 7 would like to collaborate their Flood Control Inspection and Maintenance AGOL Application.

Homeless Encampments is a shared challenge and without borders, particularly in the flood channels and Arroyos. Lynx developed and AGOL app for the Police Department that could be shared by all enforcement in the valley and posted to a common dashboard.

Regional Stormwater Permit data and application involving Trash Capture and Outfalls. There is a countywide effort that includes data and applications.

ACRECC has asked Lynx to host a Utility service for the Valley' s water, sewer and storm systems in case of a catastrophic event or regional emergency.

User Group Meetings. We believe that scheduled GIS User Group meetings can be an effective tool to get input regarding the current health of the GIS system, and solicit new requests for data and functionality; Mr. Kelleher would lead these discussions. Our experience has been that bi- monthly or quarterly meetings provides a balance between frequency and engagement.

Summary of Deliverables Task 3:

Integration with Dude Solutions and Lasefiche
SmartyStreets Integration with Public Noticing
As Needed Geocortex Workflow and Reporting Development
Regional Data Sharing
GIS User Group

CITY OF DUBLIN GIS SERVICES
192
ral
V)
U L
O
V) L%CA
O Q
x
i

4. N
c L
O a
E
0 (
Q)
W
03 u
Lm O
ti

16. LM
7 riA- Sf
CD
Ln
H
rn Ln
V
vi
a
L 4
u
BU a s
mm
41 L7
U
c
N
47 m
C
m U
S_
J
fu
Ln Ln d
Q7
E
V7 L:7
Li] On
H. 8W LO J U u
zLU AD f0 On 1CO2-1
I
C n C C
d
Vry
p L[ 1 L[ 1 WW a,
ur
Lc U C
L

Q C N C
03 m G
LL
m
fA
J
0 O
c Lu o.

LM
iAM
LnW
U
U) W
N_
0 Z
J
m
0 L. L
O
U
193
Labor Rates and Budget Discussion
Labor Rate. We use a single standard rate for all services provided regardless of staff position, thus the hours and budget amounts in the chart above are based on a shop rate for the 2021/ 2022 fiscal year of 75 per hour. In subsequent years, the rate will have modest increases according to the following schedule:
2021/ 2022 75
2022/ 2023 80
2023/ 2024 85
2024/ 2025 85
2025/ 2026 85
Discussion. Dublin will receive invoices on a monthly basis, terms are Net30. Each invoice will include the date, hours worked to the %-hour, the staff person and description of work.

Lynx Technologies' policy is to bill for hours worked and therefore the worksheet above is a guide to constrain hours and personnel across 3 distributed tasks. In other words, the hours above are not set amounts, and will fluctuate based on the base map maintenance and helpdesk tickets submitted each month. This provides the City with the option to either dedicate the remaining budgeted hours to Task Orders and long- term projects, reserve these hours for later, or not use them at all.

Finally, the worksheet is intended to communicate the hours to be dedicated to the City, roughly 1. 5 FTE over 3 Lynx staff members. Additional staff time can be increased with additional budget as directed by the City.

CITY OF DUBLIN GIS SERVICES
194
Estimating Costs
Item Hours Rate Cost Comment
1a)
50 Lot Subdivision
Tract Boundary 1 75 75
Closed traverse, least squares adjustment,
residuals reported if > .001
Parcel Lots 7 75 525
Separated into R/ W and Parcel Lots
consistent with existing themes
Parcel Polygon 1 75 75
Attributes populated consistent with
Street Centerline 1 75 75 current requirements for County and local public safety CAD requirements
Street Name 0. 5 75 38
Address Point 0. 5 75 38
Attributes populated consistent with
current schema
Orientation and classification based on
Address Annotation 0. 25 75 19
current requirements
QA/ QC 0. 5 75 38 Topology Check
Splicing 1. 5 75 113
Sub -total 13. 25 994
Overhead 15% 149
Includes project management and
material cost
Total 2, 137
Item Hours Rate Cost Comment
1b)
Utility Map Conversion
Note: Attributes for all systems include plan and profile, and will follow current schema as wells as a second delivery in the schema supported by the current CMMS application; cost for such included in Overhead.

Water
Mains ( 5, 280') 6 75 450
Laterals and Meters
2 75 150
50)
Fire Hydrants ( 5) 1 75 75
Valves 1. 5 75 113 Not specified but apply typical scenario Fittings 1. 5 75 113 Not specified but apply typical scenario Recycled Water
Mains ( 5, 280') 6 75 450
Fire Hydrants ( 5) 0. 5 75 38
Valves 1. 5 75 113 Not specified but apply typical scenario Fittings 1. 5 75 113
Not specified but apply typical scenario,
Based on Average Tract

CITY OF DUBLIN GIS SERVICES
195
1b) Item Hours Rate Cost Comment
Sanitary Sewer
Mains ( 5, 280') 4 75 300
Laterals ( 50) 1 75 75
Manholes ( 17) 1 75 75
Specification has 1 but using typical reach
300')
Storm Drain
Mains ( 5, 280') 6 75 450
Inlets ( 35) 3 75 225
Manholes ( 20) 1. 5 75 113 Specification has 1 but using typical tract Fittings ( 5) 0. 25 75 19 Not specified but apply typical scenario Splicing 1 75 75
QA/ QC 1 75 75 Connectivity
Sub -total 40. 25 3, 019
Overhead 0 453
Includes project management and
material cost
Total $ 3, 469
Item Hours Rate Cost Comment
1c)
ArcGIS Enterprise Base Deployment*
Hardware System
4 $ 75 $ 300
SSL Certificates, Check Hardware and IIS
Configuration System Specifications
Install Configure
4 $ 75 $ 300
Server
Install Configure Portal 4 $ 75 $ 300
Configure Web
1 $ 75 $ 75
Adaptors
Install and Configure
4 $ 75 $ 300
Data Store
Federate Servers 1 $ 75 $ 75
Total 18 $ 1, 350
Recommendations
For Single Machine Base Deployment expand memory to 32 GB and 250 MB of storage capacity, monitor CPU and memory usage for all tiers before considering expanding resources ( machines) and licensing requirements. Resource contention between App tier and Data tier will be the most likely reason for expansion. Other considerations: High availability and failover protection ( using offsite passive method), Staging/ Development server. Consider ArcGIS Monitor to build metrics for expansion.

CITY OF DUBLIN GIS SERVICES
196
Schedule
A diagrammatic representation of our team for the 12- month term is illustrated below:

Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan
Basemap '
Helpdesk
Status
Meetings ® ® } ®
Task
Orders
30- day schedule for basemap Maintenance; within 10 days after the Assessor posts data Lynda).

Helpdesk tickets monitored daily, critical products produced within 1- 2 days if possible Stefanie).

Helpdesk tickets dedicated 8- hours per week, any remaining time goes toward Task Orders Stefanie).

Status Meetings. Twice per month, 1- hr ( max) each. ( Patrick) Task Orders. GIS Infrastructure, Database Administration, Geocortex Work, ArcGIS Server, Integration, etc. 18 hours per month minimum. Task Orders project list ( Patrick, Stefanie).

Confirmation of City Requirements
Lynx Technologies acknowledges that Patrick Kelleher is authorized to represent the company, has read the City' s Standard Consulting Agreement and Insurance Requirements, and unconditionally accepts its terms and conditions and meets the insurance requirements. A sample of our insurance certificates is attached.

CITY OF DUBLIN GIS SERVICES 0
197
Appendix A
Projects
Below is a list of projects compiled from past notes, it is not meant as an exhaustive list and can be considered topics of discussion to be added to our task orders Eden APO to XAPO
Category
Integration
Priority
2 Comment
Data direct from GIs via FIVE / Workflow
Yearly CIP Projects Report Web GIS 2
Create Report Template so can be done by Finance
Staff
API for SmartyStreets Web GIS 1 Integrate into Public Noticing App Annual Banner Ads Web GIS 2 Enable / Train ED staff to do themselves Digital Submittal Standards Knowledge Transfer 2 Review existing, write to include GIS Conflict of Interest Maps Web GIS 2 Create workflow so staff can do themselves Geocortex: integrate 3rd Party Web GIS 2 Pictometry, Google Street View, Public is broken(?) Apps
Street Furniture Data Management 2
Develop schema, content, integrate with Dude
Solutions ( Trash cans, benches, news racks, etc.)
Integration with City Web Site Web GIS 2 e. g., Iframe, links to/ from Laserfiche Integration 2
Centralized image storage, develop spatial
component in GTX
Dude Solutions Integration Integration 1
Parcel Fabric in ArcGIS Pro Data Management 3 Justification, Discussion Parcel Report Generator Web GIS 2
Internal and Public: Commercial vs Residential e. g.

FAR, set -back requirements
Parks & Rec Story Map Web GIS 3 Link to City Registration Page Cell Site Notification Web GIS 1 Get requirements, enable for public(?) Storm Drain System Data Management 1 30- 50% profile data missing CIPs linked Review / Modernize schemas
for present day
Data Management 1 Evaluate in context of Web GIS
Development Projects Story Web GIS 2 Manage by CD staff via Excel/ GTX or Portal Map
Go through legal documents, access to County
Easements Data Management 1
Recorder
Templates, Charts, Reports for
Web GIS 1 User -driven, interview stakeholders
internal users
Tract / Parcel Map Overlay Data Management 2 Link to Laserfiche Utility Network Model Web GIS 3 Discussion

CITY OF DUBLIN GIS SERVICES
198
0O7
V)
D
V)
Q
N
C
O
U_
U
N
O
a
ON
i O
z N Q
o
0 U LLO a a y
Ga)
G
Q
n
E n
j j
C N
a) j 0
C N
m
E ha a
0 d oaz ym g o o' Cd ,
Qe ymN 0
ate' no' o I - CO
WO
W
0m
o . C a) T T O . t
C 0
a `T' O O 0 LL a a > p .T.. O O
O • lCCE - C)
0 G y d r a) m
y d r 0
U ri! oLL d H QLLO d
w
Cc. a
a
0 0 0
Cal)
T
Z• y u, E c. m c E N O a) a m c~i E
d>> Q m a
m °' t Y m m m L to m a = o o x °' >. " O O m
76 E m p p o m m rn a E
o o m w • m> L c m E pp m p Z Z
o>> m >, a: m t a
m m
o c w m - o F m o m a m S
N J a) m m m U LL C N N FJ FJ
cu co o
a
d J c c m N N N °- c E
0 0
m$ - 7 U 0 d z J J d d 7 d J m} p + Y 0 in a s
E
AIIIIIIII LO IIIIINNNNCO UO U N N N O O O ( O O LL7 LL7 O O O 11111 - - - - - 11111 1111 11
000000000 III - I - III0 00 0 0 I
0 m c c T c YY
E .m m 0 0 0 0 0 0 0 m m a
OtO m Z N
O5 T a
V
C
m U) d J J C C m m 0 0 U 0I c
c 0 3
3 co m m a' a a E m m n n a
aaa aia' aooww>> m
e c
j as Lb
N N>>>> U J j O N
y > U) c
acc2 m m N U ` y 2. a cc
m U F 2 O

O O N N N
N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N Zgo Z
Z } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } } D m m m m m E
c
c c c c c c a a a a a a a a c c c c c c c a a a c c c c c 6 O N
d I=
p
oU)
t; °> °> ° cropiiim m> irrii pm 0" L JD
U J J JJ i
m p
N a a °
m d
o
L
p
a o a CO ci E
F m V a' a p Q E m
c :m oa
Y m
a m - o
E o m o
c m °= >. m m m y m . Y t m
m d d
E
m a' C7 . N m m F c
m m a c Z
Z 0 n w m
m d a m U) E m m E
to a m
g 2
an d
n o a m c rn L o LL Y m c m p L °- °_" ` y m J m m N c
Y
w+ 0 3 c0 n m O O rn o rYn Em o
as a3a c
J a3U p
T
o
aci Caa >- cc, m0 m
a
a F
E J J
p p J } p ro
z
I
199
7 n
mm
0Q
QUQ oo
X (n CC) C)
N
O0 uJ
U
1Y
aQC*
aa
R
ZOO
WCDN
n
L
L CON
c)
O i >
m
W
QOO
U)
a
Q
UV
N5n
c9
m
OLLI3:
0Y
1 Qar
A
a
ao 0,
z
m0
J coJ
Zpw
W
15 Um
m W
Wa0
UN
Vfa0
F- F- A = za Q
F- 2\ y
Folli
FMO O 3 •
CO
10 C
U U) -
L
O
CQL
C) ^
O
Lo
UC
C C Fu1Cf)
L
LLOW LU "
Q
QQ 0- ryW
0a
TG
0 0
MaaaUm
Ztom
0 c
O
N
N
a
O (
DQ ODO
a
UN
o
d
CIO
oU
co
U
III
r
T
d
N
rn
Q rn d CD
OQ
U 1)
mma O( DQ(
DCUN
Oc CT CO
Oc
uUC
r-4
200
DocuSign Envelope ID: 34F55871-75C2-4132-90AB-5CBE7CD2C954 201
DocuSign Envelope ID: 34F55871-75C2-4132-90AB-5CBE7CD2C954 202
DocuSign Envelope ID: 34F55871-75C2-4132-90AB-5CBE7CD2C954 4/19/2023
203
DocuSign Envelope ID: 34F55871-75C2-4132-90AB-5CBE7CD2C954 204
DocuSign Envelope ID: 34F55871-75C2-4132-90AB-5CBE7CD2C954 205
Attachment 16
Reso. No. XX-24, Item X.X, Adopted 06/04/2024 Page 1 of 1 RESOLUTION NO. XX – 24

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN
APPROVING AMENDMENT #2 TO THE CONSULTING SERVICES AGREEMENT WITH PAKPOUR CONSULTING GROUP, INC. FOR DEVELOPMENT REVIEW AND

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
WHEREAS, on June 15, 2021, the City Council adopted Resolution Numbers 72-21 and 73-21 approving an Agreement for On-Call Construction Management and Inspection Services and Development Review Services with Pakpour Consulting Group, Inc. for a not-to-exceed amount of $2,000,000 over a three-year term; and
WHEREAS, on December 16, 2021, the City Manager approved Amendment #1 to the Agreement, which added an Emergency Operations Assistance section to the Agreement, whereby Pakpour Consulting Group, Inc., agreed to provide services during a local or regional emergency; and
WHEREAS, the City and Consultant mutually desire to amend the Agreement to extend the term and increase the compensation amount.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does herby approve Amendment #2 with Pakpour Consulting Group, Inc.

BE IT FURTHER RESOLVED that the City Manager is authorized to execute the amendment to the agreement, attached hereto as Exhibit A, and make any necessary, nonsubstantive changes to carry out the intent of this Resolution.

PASSED, APPROVED AND ADOPTED this 4th day of June 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
206

Page 1 of 3 ends

AMENDMENT #2 TO CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND PAKPOUR CONSULTING GROUP, INC.

WHEREAS, on July 1, 2021, the City of Dublin (hereinafter referred to as "CITY") and Pakpour Consulting Group, Inc. (hereinafter referred to as (" CONSULTANT") entered into a Consulting Services Agreement for On-Call Development Review and OnCall Construction Management and Inspection (hereinafter referred to as the “AGREEMENT”); and
WHEREAS, on December 16, 2021 the City Manager approved Amendment No. 1 to the Consulting Services Agreement for Emergency Operations Assistance; and WHEREAS, the existing AGREEMENT will expire on June 30, 2024; and WHEREAS, the CITY and CONSULTANT now wish to amend the Agreement to extend the term through June 30, 2026 by modifying section 1.1 of the Agreement, and to increase the not to exceed compensation amount to $3,000,000 by modifying Section 2 of the Agreement.

NOW THEREFORE, for good and valuable consideration, the sufficiency of which is hereby acknowledged, the AGREEMENT is amended as follows:
1) Section 1.1 shall be rescinded in its entirety and replaced with the following:

Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2026, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A on or before that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City's right to terminate the Agreement, as referenced in Section 8. Notwithstanding the foregoing this Agreement may be extended on a month to month basis for up to 6 months upon the written consent of the Consultant and the City Manager, provided that: a) sufficient funds have been appropriated for such purchase, b) the price charged by the Consultant for the provision of the serves described in Exhibit A does not increase. None of the foregoing shall affect the City's right to terminate the Agreement as provided for in Section 8. 2) Section 2 COMPENSATION, the first paragraph shall be rescinded in its entirety and replaced with the following:

Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $3,000,000, notwithstanding any contrary indications that may be contained in the Consultant’s proposal, for services to be performed and reimbursable costs incurred under his Agreement. In the event of a conflict between this Agreement and the Consultant’s proposal, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. Consultant shall submit all invoices to City Attachment 17
207

Page 2 of 3 ends

in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. 3) Except to the extent inconsistent with this Second Amendment, the Parties ratify and confirm all of the terms and conditions of the AGREEMENT. 4) All requisite insurance policies to be maintained by the Consultant pursuant to the Agreement, as may have been amended from time to time, shall include coverage for the amended term, as described above.
5) The individuals executing this Amendment and the instruments referenced in it on behalf of Consultant each represent and warrant that they have the legal power, right and actual authority to bind Consultant to the terms and conditions of this Amendment.

SIGNATURES ON THE FOLLOWING PAGE
208

Page 3 of 3 ends

IN WITNESS WHEREOF, the parties hereto have caused this Second Amendment to be executed as of the date of the City Manager’s signature below.

CITY OF DUBLIN PAKPOUR CONSULTING GROUP, INC.

By: _____________________________ By: _____________________________ Linda Smith D’Ambrosio, City Manager Joubin Pakpour, P.E.

Dated:

ATTEST:

By: _____
Marsha Moore, City Clerk
APPROVED AS TO FORM:

By: _____________________________
City Attorney
209
Consulting Services Agreement between City of Dublin and 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Page 1 of 15

CONSULTING SERVICES AGREEMENT BETWEEN

THE CITY OF DUBLIN AND
PAKPOUR CONSULTING GROUP, INC.

FOR

ON-CALL DEVELOPMENT REVIEW AND

ON-CALL CONSTRUCTION MANAGEMENT AND INSPECTION
THIS AGREEMENT for consulting services is made by and between the City of Dublin (“City”) and Pakpour Consulting Group, Inc. (“Consultant”) (together sometimes referred to as the “Parties”) as of July 1, 2021 (the “Effective Date”).

1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2024, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A on or before that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as referenced in Section 8. Notwithstanding the foregoing this Agreement may be extended on a month to month basis for up to 6 months upon the written consent of the Consultant and the City Manager, provided that: a) sufficient funds have been appropriated for such purchase, b) the price charged by the Consultant for the provision of the serves described in Exhibit A does not increase. None of the foregoing shall affect the City’s right to terminate the Agreement as provided for in Section 8.

1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged.

1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.

1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Subsection 1.2 above and to satisfy Consultant’s obligations hereunder.

1.5 Public Works Requirements. Because the services described in Exhibit A include “work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work,” the services constitute a public works Attachment 18
210
Consulting Services Agreement between City of Dublin and 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Page 2 of 15 within the definition of Section 1720(a)(1) of the California Labor Code. As a result, Consultant is required to comply with the provisions of the California Labor Code applicable to public works, to the extent set forth in Exhibit D.

1.6 Public Works Contractor Registration. Consultant agrees, in accordance with Section 1771.1 of the California Labor Code, that Consultant or any subconsultant shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in Chapter 1 of Part 7 of Division 2 of the California Labor Code, unless currently registered and qualified to perform public work pursuant to California Labor Code section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to California Labor Code section 1725.5. Consultant agrees, in accordance with Section 1771.4 of the California Labor Code, that if the work under this Agreement qualifies as public work, it is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $1,000,000 for Development Review and $1,000,000 for Construction Management and Inspection, for a total of $2,000,000, notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than one person.

Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.

2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. No individual performing work under this Agreement shall bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager or his/her designee. Invoices shall contain the following information:
 Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.; 211
Consulting Services Agreement between City of Dublin and 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Page 3 of 15  The beginning and ending dates of the billing period;  A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
 A copy of the applicable time entries or time sheets shall be submitted showing the following:
o Daily logs of total hours worked by each individual performing work under this Agreement
o Hours must be logged in increments of tenths of an hour or quarter hour o If this Agreement covers multiple projects, all hours must also be logged by project assignment
o A brief description of the work, and each reimbursable expense  The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder;
 The Consultant’s signature;
 Consultant shall give separate notice to the City when the total number of hours worked by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours within a 12-month period under this Agreement and any other agreement between Consultant and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Consultant and City, if applicable.

2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.

2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this Agreement within 60 days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.

2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.

In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, 212
Consulting Services Agreement between City of Dublin and 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Page 4 of 15 unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.

2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit B.

2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit B. Expenses not listed in Exhibit B are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.

2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets to verify costs incurred to that date.

2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.

Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.

City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.

Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid or proposal. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all 213
Consulting Services Agreement between City of Dublin and 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Page 5 of 15 insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect. VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO EXECUTION. Consultant shall maintain all required insurance listed herein for the duration of this Agreement.

4.1 Workers’ Compensation.

4.1.1 General Requirements. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than $1,000,000 per accident. In the alternative, Consultant may rely on a self-insurance program to meet these requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Consultant, its employees, agents, and subcontractors.

4.1.2 Submittal Requirements. To comply with Subsection 4.1, Consultant shall submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section; and
b. Waiver of Subrogation Endorsement as required by the section.

4.2 Commercial General and Automobile Liability Insurance.

4.2.1 General Requirements. Consultant, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than $1,000,000 and automobile liability insurance for the term of this Agreement in an amount not less than $1,000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles. 214
Consulting Services Agreement between City of Dublin and 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Page 6 of 15

4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001, Code 1 (any auto). No endorsement shall be attached limiting the coverage.

4.2.3 Additional Requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
b. City, its officers, officials, employees, and volunteers are to be covered as additional insureds as respects: liability arising out of work or operations performed by or on behalf of the Consultant; or automobiles owned, leased, hired, or borrowed by the Consultant.
c. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss.

Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation.
d. For any claims related to this Agreement or the work hereunder, the Consultant’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

4.2.4 Submittal Requirements. To comply with Subsection 4.2, Consultant shall submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section; b. Additional Insured Endorsement as required by the section; c. Waiver of Subrogation Endorsement as required by the section; and d. Primary Insurance Endorsement as required by the section.

4.3 Professional Liability Insurance.

4.3.1 General Requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount 215
Consulting Services Agreement between City of Dublin and 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Page 7 of 15 not less than $2,000,000 covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed $150,000 per claim.

4.3.2 Claims-Made Limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least 5 years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant shall purchase an extended period coverage for a minimum of 5 years after completion of work under this Agreement. d. A copy of the claim reporting requirements must be submitted to the City for review prior to the commencement of any work under this Agreement.

4.3.3 Additional Requirements. A certified endorsement to include contractual liability shall be included in the policy.

4.3.4 Submittal Requirements. To comply with Subsection 4.3, Consultant shall submit the Certificate of Liability Insurance in the amounts specified in the section.

4.4 All Policies Requirements.

4.4.1 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.2 Verification of Coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all Certificates of Liability Insurance delivered to Consultant by the insurer, including complete copies of all endorsements attached to the policies. All copies of Certificates of Liability Insurance and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time.

4.4.3 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this 216
Consulting Services Agreement between City of Dublin and 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Page 8 of 15 Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, employees, and volunteers; or the Consultant shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.

4.4.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

4.4.5 Endorsement Requirements. Each insurance policy required by Section 4 shall be endorsed to state that coverage shall not be canceled by either party, except after 30 days’ prior written notice has been provided to the City.

4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:
 Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
 Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or  Terminate this Agreement.

Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. Refer to the attached Exhibit C, which is incorporated herein and made a part of this Agreement.

Section 6. STATUS OF CONSULTANT.

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. This Agreement shall not be construed as an agreement for employment. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Consultant further acknowledges that Consultant performs Services outside the usual course of the City’s business; and is 217
Consulting Services Agreement between City of Dublin and 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Page 9 of 15 customarily engaged in an independently established trade, occupation, or business of the same nature as the Consultant performs for the City and has the option to perform such work for other entities. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws and regulations applicable to the performance of the work hereunder, including but not limited to, the California Building Code, the Americans with Disabilities Act, and any copyright, patent or trademark law. Consultant’s failure to comply with any law(s) or regulation(s) applicable to the performance of the work hereunder shall constitute a breach of contract.

7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.

7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.

7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, 218
Consulting Services Agreement between City of Dublin and 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Page 10 of 15 creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a “Protected Characteristic”), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement.

Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINATION AND MODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.

Consultant may cancel this Agreement upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation.

In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement.

8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.

8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant.

Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 219
Consulting Services Agreement between City of Dublin and 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Page 11 of 15

8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement.

8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but are not limited to, the following:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;

8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or

8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work.

Section 9. KEEPING AND STATUS OF RECORDS.

9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both Parties.

9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement.

9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to 220
Consulting Services Agreement between City of Dublin and 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Page 12 of 15 the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of 3 years after final payment under the Agreement.

Section 10. MISCELLANEOUS PROVISIONS.

10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10.2 Venue. In the event that either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Alameda or in the United States District Court for the Northern District of California.

10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.

10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.

10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

Consultant hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous 12 months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant 221
Consulting Services Agreement between City of Dublin and 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Page 13 of 15 understands that, if this Agreement is made in violation of California Government Code Section 1090 et seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of California Government Code Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the State of California.

At City’s sole discretion, Consultant may be required to file with the City a Form 700 to identify and document Consultant’s economic interests, as defined and regulated by the California Fair Political Practices Commission. If Consultant is required to file a Form 700, Consultant is hereby advised to contact the Dublin City Clerk for the Form 700 and directions on how to prepare it.

10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

10.9 Contract Administration. This Agreement shall be administered by the City Manager ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.

10.10 Notices. Any written notice to Consultant shall be sent to:

Pakpour Consulting Group, Inc.

Attn: Joubin Pakpour, P.E.
5776 Stoneridge Mall Road, Suite 320
Pleasanton, CA 94588
Any written notice to City shall be sent to:

City of Dublin
Attn : City Engineer
100 Civic Plaza
Dublin, CA 94568

10.11 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A, B, C, and D represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral.

Exhibit A Scope of Services
Exhibit B Compensation Schedule & Reimbursable Expenses Exhibit C Indemnification
Exhibit D California Labor Code Section 1720 Information 222
Consulting Services Agreement between City of Dublin and 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Page 14 of 15

10.12 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.

10.13 Certification per Iran Contracting Act of 2010. In the event that this contract is for one million dollars ($1,000,000.00) or more, by Consultant’s signature below Consultant certifies that Consultant, and any parent entities, subsidiaries, successors or subunits of Consultant are not identified on a list created pursuant to subdivision (b) of Section 2203 of the California Public Contract Code as a person engaging in investment activities in Iran as described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b) of Section 2202.5 of the California Public Contract Code, as applicable.

SIGNATURES ON FOLLOWING PAGE
223
Consulting Services Agreement between City of Dublin and 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Page 15 of 15 The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear below certify that they are authorized to sign on behalf of the respective Party.

CITY OF DUBLIN Pakpour Consulting Group, Inc.

Linda Smith, City Manager Joubin Pakpour, P.E.

Attest: 1000054152
Consultant’s DIR Registration Number
(if applicable)
Marsha Moore, City Clerk
Approved as to Form:

City Attorney
3070368.1
224
Consulting Services Agreement between City of Dublin and Last revised 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Exhibit A – Page 1 of 5

EXHIBIT A

SCOPE OF SERVICES
Development Review
• Provide staff augmentation services.
• Serve as engineering project manager and primary engineering reviewer for a wide variety of land development, subdivision, commercial, encroachment permit, small cell permit, planning applications, and building permit applications.
• Review and manage multiple land development, subdivision, commercial, encroachment permit, small cell permit, planning applications, and building permit applications from initial planning application or entitlement through issuance of permit for construction or improvement plan and final map approval, construction, to final sign-off of improvements, turnover for maintenance, and warranty release. • Review, analyze, and develop conditions of approval for various planning entitlement applications such as Tentative Maps, Site Development Reviews and Conditional Use Permits. • Review various encroachment permit applications, including small cell site applications, and building permit applications.
• Review parcel maps, final maps, tract improvement plans, grading plans, street improvement plans, plot plans and building permit plans for conformance with City and State regulations and engineering standards of practice, including ADA and accessibility requirements. • Review plans and documents for conformance with the requirements of the RWQCB NDPES Municipal Regional Permit (MRP), including but not limited to:
 Low impact development.
 Source control.
 Design of storm water treatment measures and sizing calculations.  Hydromodification standards and the use of BAHM software to both design and review detention and metering devices.
 Trash capture.
 Stormwater Management Maintenance Agreements.
• Work collaboratively with Public Works Staff and other City departments such as Planning, Building, Economic Development, Fire and Environmental Services during the review process. • Coordinate the review and approval process with outside agencies such as Dublin San Ramon Services District, Zone 7 and Alameda County.
• Correspond directly with applicants and their design teams. • Attend meetings with applicants and Staff and conduct various other duties in order to efficiently coordinate project reviews with City Staff.
• Write memorandums summarizing plan review comments for transmittal to applicants and other departments/agencies.
• Write staff reports for City Council meetings.
225
Consulting Services Agreement between City of Dublin and Last revised 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Exhibit A – Page 2 of 5 • Prepare agreements including long term encroachment agreements, stormwater operations & maintenance agreements and subdivision improvement agreements. • Administer surety bonds associated with various agreements. • Prepare grant deeds, grants of easement or certificates of acceptance documents and review of associated plat maps and legal descriptions.
• Perform field observations and walk-throughs of projects under construction, in support of Public Works inspection staff/consultants.

Construction Management and Inspection Services
The Scope of Services is intended as a guide to illustrate the minimum project requirements. The Consultant Construction Management Team will provide professional and technical services to manage the construction, and inspection, for the assigned project under the supervision of the City of Dublin. The Consultant shall provide all other necessary equipment, vehicle(s), cell phone, tools of the trade, etc. necessary for the project team to successfully complete the project.

Services During Pre-Construction:

The Construction Manager will assist City Staff in the following:

1. Perform a review of the construction documents issued to the City for review and provide recommendations regarding feasibility of construction methods, current availability of materials and labor and time requirements for procurement. Identify materials or services which may have a long lead time and could impact to the project. Provide written comments to the City for incorporation into the bid documents by addendum if necessary.

2. Work with the City to develop strategies to generate market interest in the Project.

3. Take the lead in managing the bid process including receiving bidder’s questions, distributing information to the Owner and their consultant, issuing bid addendums, analyzing bids and ultimately make a recommendation of award to the City Project Manager. Provide documentation and substantiation to allow staff to gain Council approval of award.

4. Maintain an electronic project management filing system on the City’s network using the Microsoft office suite.

5. Work with and provide project specific construction recommendations to the design team. Review and provide comment on the construction logistics plans produced by the design team.

Services During Construction:

The Construction Manager will represent the City during construction of the project. The Construction Manager will perform the following specific services:

1. Coordinate the efforts of the engineer, contractor, local agencies, and City to ensure proper communication and progress of the project. Act as liaison to the City through the City’s Project Manager.
226
Consulting Services Agreement between City of Dublin and Last revised 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Exhibit A – Page 3 of 5

2. Schedule, direct and supervise the Project Inspector or work with the City’s Sr. Inspector in assignment of inspection staff.

3. Coordinate all required testing services and review testing reports and materials testing personnel.

4. Provide on-site coordination to assure that the project meets the Plans and Specifications and stays on budget and schedule.

5. Review, evaluate, and furnish recommendations to the City regarding contractor’s performance, construction schedule and any other matters related to compliance with the contract.

6. Provide a daily log of events and activities so as to secure the City’s interests and monitor work accomplished in accordance with the contract.

7. Review, track and assist in the preparation of responses to Contractor RFI’s.

8. Review, track and assist in the review of Contractor submittals.

9. Review and track certificates of compliance and product submittals for conformance to the project Special Provisions and/or Caltrans Standard Specifications and Plans.

10. Provide a monthly update outlining project status, schedule, submittals, RFI’s, and change order issues. Include pertinent photos or supporting documents. The report should include an analysis of any potential delays and their actual relevance. The report should be suitably formatted to share with the City Manager’s Office.

11. Issue Weekly Statement of Days Charged.

12. Review and furnish contract correspondence, minutes of meetings and directives to be issued to secure the interests of the City.

13. Review and make recommendations regarding payments to contractor including Change Orders, when applicable, and recommendations regarding any proposed changes. Prepare and provide cost analysis where necessary to verify change order costs generated by the Contractor are reasonable and correct in scope.

14. Attend all construction-related site meetings with the City’s representatives, contractors, and other meetings between related parties as required. Maintain separate notes on such meetings.

15. Verify that the Contractor complies with the requirement of the project’s water pollution control and staff the project with the required personal and submit necessary documentation to the SMART system.

16. Assist the Design Consultants Team to ensure compliance with the project’s various environmental requirements and permits

17. Assist with providing any information to the City Departments as required. 227
Consulting Services Agreement between City of Dublin and Last revised 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Exhibit A – Page 4 of 5

18. Monitor contractor’s construction activities to ensure the General Contractor is providing proper planning and coordination of work crews and of subcontractors for the execution of the project work.

19. Identify potential claims and make recommendations to resolve them.

20. Upon completion of the project work, provide a punch list review and recommendation of Project Acceptance.

21. Upon completion of the project work, review all of the Contractor’s final submittals to ensure their compliance with final project close-out requirements.

22. The construction Contractor shall be responsible for job site safety. Should a safety or hazardous condition be discovered by the Construction Management Team, it shall be brought to the attention of the Contractor and inform the City.

The Project Inspector will represent the City during construction and report to the Construction Manager or Inspector of Record or City Representative:

1. Provide on-site inspection to assure that the project is constructed in compliance with the Plans and Specifications.

2. Perform the duties designated by the City’s Building Department Inspector or Inspector of Record for the project.

3. Provide inspectors daily report of events, manpower, and activities so as to secure the City’s interests and monitor work accomplished in accordance with the contract. Daily progress pictures shall be incorporated into the report.

4. Take digital photographs and digital video tape recordings of the construction progress on a regular basis, including pre-construction conditions within the project limits.

5. Collect material tags and verify materials on site meet project specifications and project submittals.

6. Maintain a redline set of as-built plans and specifications.

7. Track and field-verify quantities of actual improvements installed by the Contractor and maintain a quantity bid sheet for each bid item of work.

8. Assists the Construction Manager or City Representative in review and recommendation of progress payments.

9. Track and document Time and Materials work issued to the Contractor.

10. Working with the Construction Manager and other agencies and permit holders to issue a project punch-list.
228
Consulting Services Agreement between City of Dublin and Last revised 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Exhibit A – Page 5 of 5 Post-Construction Services:

1. Provide marked up construction record drawings (as-built drawings) for designer completion.

2. Coordinate and prepare final progress payment.

3. Provide final inspection services and project closeout activities including preparation of final construction project report and other documents required by City of Dublin, City Building Department or Authority having Jurisdiction and resolve all contractor claims if any.

4. Resolution of all contract issues, warranties, bonds, etc.

5. Turn all construction documents over to the City of Dublin. 229
Consulting Services Agreement between City of Dublin and Last revised 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Exhibit B – Page 1 of 1

EXHIBIT B

COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
January 1, 2021 through
December 31, 2021
Principal Engineer $220 per hour
Senior Engineer $190 per hour
Associate Engineer $170 per hour
Project Engineer $155 per hour
Assistant Engineer $140 per hour
Public Works Inspector $150 per hour
Engineering Technician $110 per hour
Administrative Assistant $80 per hour
Sub-Consultant Mark Up 10%
All rates are inclusive of direct costs such as mileage, copies, plots, postage, shipping, telephone and cell phone charges. A 1.3 multiplier will be applied to the hourly rate of Project Inspectors working more than 8 hours per day and / or 40 hours per week.
230
Consulting Services Agreement between City of Dublin and Last revised 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Exhibit C – Page 1 of 2

EXHIBIT C

INDEMNIFICATION

PROFESSIONAL
A. Consultant shall, to the extent permitted by law, including without limitation California Civil Code 2782 and 2782.8, indemnify, hold harmless and assume the defense of, in any actions at law or in equity, the City, its employees, agents, volunteers, and elective and appointive boards, from all claims, losses, and damages, including property damage, personal injury, death, and liability of every kind, nature and description, arising out of, pertaining to or related to the negligence, recklessness or willful misconduct of Consultant or any person directly or indirectly employed by, or acting as agent for, Consultant, during and after completion of Consultant’s work under this Agreement.

B. With respect to those claims arising from a professional error or omission, Consultant shall defend, indemnify and hold harmless the City (including its elected officials, officers, employees, and volunteers) from all claims, losses, and damages arising from the professionally negligent acts, errors or omissions of Consultant, however, the cost to defend charged to Consultant shall not exceed Consultant’s proportionate percentage fault.

C. Consultant's obligation under this section does not extend to that portion of a claim caused in whole or in part by the sole negligence or willful misconduct of the City.

D. Consultant shall also indemnify, defend and hold harmless the City from all suits or claims for infringement of any patent rights, copyrights, trade secrets, trade names, trademarks, service marks, or any other proprietary rights of any person or persons because of the City or any of its officers, employees, volunteers, or agents use of articles, products things, or services supplied in the performance of Consultant’s services under this Agreement, however, the cost to defend charged to Consultant shall not exceed Consultant’s proportionate percentage fault. 231
Consulting Services Agreement between City of Dublin and Last revised 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Exhibit C – Page 2 of 2

EXHIBIT C

INDEMNIFICATION

TECHNICAL CONSULTANT
Consultant shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, elected officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses, and costs (including without limitation, attorney’s fees and costs and fees of litigation) (collectively, “Liability”) of every nature arising out of or in connection with Consultant’s performance of the services called for or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the sole negligence or willful misconduct of City.

Notwithstanding the forgoing, to the extent this Agreement is a “construction contract” as defined by California Civil Code Section 2782, as may be amended from time to time, such duties of Consultant to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.

The Consultant’s obligation to defend and indemnify shall not be excused because of the Consultant’s inability to evaluate Liability or because the Consultant evaluates Liability and determines that the Consultant is not liable to the claimant. The Consultant must respond within 30 days to the tender of any claim for defense and indemnity by the City. If the Consultant fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Consultant under and by virtue of this Agreement as shall reasonably be considered necessary by the City, may be retained by the City until disposition has been made of the claim or suit for damages, or until the Consultant accepts or rejects the tender of defense, whichever occurs first. 232
Consulting Services Agreement between City of Dublin and Last revised 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Exhibit D – Page 1 of 3

EXHIBIT D

PROVISIONS REQUIRED FOR PUBLIC WORKS CONTRACTS
PURSUANT TO CALIFORNIA LABOR CODE SECTION 1720 ET SEQ.

HOURS OF WORK:

A. In accordance with California Labor Code Section 1810, 8 hours of labor in performance of the services described in Exhibit A shall constitute a legal day’s work under this contract.

B. In accordance with California Labor Code Section 1811, the time of service of any worker employed in performance of the services described in Exhibit A is limited to 8 hours during any one calendar day, and 40 hours during any one calendar week, except in accordance with California Labor Code Section 1815, which provides that work in excess of 8 hours during any one calendar day and 40 hours during any one calendar week is permitted upon compensation for all hours worked in excess of 8 hours during any one calendar day and 40 hours during any one calendar week at not less than one-and-one-half times the basic rate of pay.

C. The Consultant and its subcontractors shall forfeit as a penalty to the City $25 for each worker employed in the performance of the services described in Exhibit A for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day, or more than 40 hours in any one calendar week, in violation of the provisions of California Labor Code Section 1810 and following.

WAGES:

A. In accordance with California Labor Code Section 1773.2, the City has determined the general prevailing wages in the locality in which the services described in Exhibit A are to be performed for each craft or type of work needed to be as published by the State of California Department of Industrial Relations, Division of Labor Statistics and Research, a copy of which is on file in the City Public Works Office and shall be made available on request. The Consultant and subcontractors engaged in the performance of the services described in Exhibit A shall pay no less than these rates to all persons engaged in performance of the services described in Exhibit A.

B. In accordance with California Labor Code Section 1775, the Consultant and any subcontractors engaged in performance of the services described in Exhibit A shall comply with California Labor Code Section 1775, which establishes a penalty for each worker engaged in the performance of the services described in Exhibit A that the Consultant or any subcontractor pays less than the specified prevailing wage. The amount of such penalty shall be determined by the Labor Commissioner and shall be based on consideration of the mistake, inadvertence, or neglect of the Consultant or subcontractor in failing to pay the correct rate of prevailing wages, or the previous record of the Consultant or subcontractor in meeting applicable prevailing wage obligations, or the willful failure by the Consultant or subcontractor to pay the correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing to pay the correct rate of 233
Consulting Services Agreement between City of Dublin and Last revised 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Exhibit D – Page 2 of 3 prevailing wages is not excusable if the Consultant or subcontractor had knowledge of their obligations under the California Labor Code. The Consultant or subcontractor shall pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate. If a subcontractor worker engaged in performance of the services described in Exhibit A is not paid the general prevailing per diem wages by the subcontractor, the Consultant is not liable for any penalties therefore unless the Consultant had knowledge of that failure or unless the Consultant fails to comply with all of the following requirements:

1. The contract executed between the Consultant and the subcontractor for the performance of part of the services described in Exhibit A shall include a copy of the provisions of California Labor Code Sections 1771, 1775, 1776, 1777.5, 1813, and 1815.

2. The Consultant shall monitor payment of the specified general prevailing rate of per diem wages by the subcontractor by periodic review of the subcontractor’s certified payroll records.

3. Upon becoming aware of a subcontractor’s failure to pay the specified prevailing rate of wages, the Consultant shall diligently take corrective action to halt or rectify the failure, including, but not limited to, retaining sufficient funds due the subcontractor for performance of the services described in Exhibit A.

4. Prior to making final payment to the subcontractor, the Consultant shall obtain an affidavit signed under penalty of perjury from the subcontractor that the subcontractor has paid the specified general prevailing rate of per diem wages for employees engaged in the performance of the services described in Exhibit A and any amounts due pursuant to California Labor Code Section 1813.

C. In accordance with California Labor Code Section 1776, the Consultant and each subcontractor engaged in performance of the services described in Exhibit A shall keep accurate payroll records showing the name, address, social security number, work, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed in performance of the services described in Exhibit A. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:

1. The information contained in the payroll record is true and correct.

2. The employer has complied with the requirements of California Labor Code Sections 1771, 1811, and 1815 for any work performed by the employer’s employees on the public works project.

The payroll records required pursuant to California Labor Code Section 1776 shall be certified and shall be submitted directly to the Labor Commission, and available for inspection by the Owner and its authorized representatives, the Division of Labor Standards Enforcement, the 234
Consulting Services Agreement between City of Dublin and Last revised 07/01/2021 Pakpour for Dev Review and Construction Management and Inspection Exhibit D – Page 3 of 3 Division of Apprenticeship Standards of the Department of Industrial Relations and shall otherwise be available for inspection in accordance with California Labor Code Section 1776.

D. In accordance with California Labor Code Section 1777.5, the Consultant, on behalf of the Consultant and any subcontractors engaged in performance of the services described in Exhibit A, shall be responsible for ensuring compliance with California Labor Code Section 1777.5 governing employment and payment of apprentices on public works contracts.

E. In case it becomes necessary for the Consultant or any subcontractor engaged in performance of the services described in Exhibit A to employ for the services described in Exhibit A any person in a trade or occupation (except executive, supervisory, administrative, clerical, or other non-manual workers as such) for which no minimum wage rate has been determined by the Director of the Department of Industrial Relations, the Consultant or subcontractor shall pay the minimum rate of wages specified therein for the classification which most nearly corresponds to services described in Exhibit A to be performed by that person. The minimum rate thus furnished shall be applicable as a minimum for such trade or occupation from the time of the initial employment of the person affected and during the continuance of such employment. 3070368.1
235

Page 1 of 3 ends

AMENDMENT #1 TO CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF

DUBLIN AND
PAKPOUR CONSULTING GROUP, INC.

WHEREAS, on July 1, 2021, the City of Dublin (hereinafter referred to as "CITY") and Pakpour Consulting Group, Inc. (hereinafter referred to as "CONSULTANT ") entered into a Consulting Services Agreement for On-Call Construction Management, Inspection, and Development Review services (hereinafter referred to as the “AGREEMENT”); and
WHEREAS, the CITY would like to expand the services provided by CONSULTANT; and
WHEREAS, the CITY and CONSULTANT now wish to amend the
AGREEMENT to add a new section for Emergency Operations Assistance to the Public Works Department in the event of an emergency.

NOW THEREFORE, for good and valuable consideration, the sufficiency of which is hereby acknowledged, the AGREEMENT is amended as follows:
1) Section 11.0 shall be added in its entirety as follows:

EMERGENCY OPERATIONS ASSISTANCE. The following terms and conditions are hereby agreed to by CONSULTANT in the event of a local or regional emergency:
a. Report into the City of Dublin Emergency Operations Center (E.O.C.). Contract personnel assigned to the CITY will make a reasonable effort to report to the City of Dublin E.O.C. as soon as possible following a local or regional emergency. b. CONSULTANT shall provide emergency preparedness training at its own expense. All contract personnel assigned to the CITY shall maintain appropriate emergency training and certification at all times, such as ATC-20 Damage Assessment Training and Certification, within 12 months of the execution of this FIRST AMENDMENT. c. CONSULTANT shall make contract personnel and resources available for emergency response at the same hourly rates and conditions specified in this AGREEMENT. d. CONSULTANT acknowledges that emergency response work may require variations in the work hours and assignments.
2) Except to the extent inconsistent with this First Amendment, the Parties ratify and confirm all the terms and conditions of the AGREEMENT.
236

Page 2 of 3 ends

3) All requisite insurance policies to be maintained by the CONSULTANT pursuant to the AGREEMENT, as may be amended from time to time, shall include coverage for the original term.
4) The individuals executing this FIRST AMENDMENT and the instruments referenced in it on behalf of CONSULTANT each represent and warrant that they have the legal power, right and actual authority to bind CONSULTANT to the terms and conditions of this FIRST AMENDMENT.

SIGNATURES ON THE FOLLOWING PAGE
237

Page 3 of 3 ends

IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to be executed as of the date of the City Manager’s signature below.

CITY OF DUBLIN PAKPOUR CONSULTING GROUP, INC.

By: _____________________________ By: _____________________________ Linda Smith, City Manager Joubin Pakpour, P.E.

Dated:

ATTEST:

By: _____
Marsha Moore, City Clerk
APPROVED AS TO FORM:

By: _____________________________
City Attorney
12/16/2021
238
Attachment 19
Reso. No. XX-24, Item X.X, Adopted 06/04/2024 Page 1 of 1 RESOLUTION NO. XX – 24

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN
APPROVING AMENDMENT #1 TO THE CONTRACTOR SERVICES AGREEMENT WITH TRI-VALLEY JANITORIAL SERVICE & SUPPLY, INC. FOR JANITORIAL SERVICES AND

SUPPLIES
WHEREAS, on April 20, 2021, the City Council adopted Resolution No. 30-21 approving an Agreement with Tri-Valley Janitorial Service & Supply, Inc. for janitorial services at City facilities and at Camp Parks, via the Intergovernmental Services Agreement, for a not-to-exceed amount of $2,397,977 over a three-year term; and
WHEREAS, the City and Contractor mutually desire to amend the Agreement to extend the term and increase the compensation amount.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does herby approve Amendment #1 with Tri-Valley Janitorial Service & Supply, Inc.

PASSED, APPROVED AND ADOPTED this 4th day of June 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
239
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 1 of 3 AMENDMENT #1 TO CONTRACTOR SERVICES AGREEMENT

BETWEEN THE CITY OF DUBLIN AND TRI-VALLEY JANITORIAL SERVICE & SUPPLY, INC.

WHEREAS, on July 1, 2021, the City of Dublin (hereinafter referred to as "CITY") and Tri-Valley Janitorial Service & Supply, Inc. (hereinafter referred to as "CONTRACTOR") entered into a Contractor Services Agreement for Janitorial Services (hereinafter referred to as the “AGREEMENT”); and
WHEREAS, the existing AGREEMENT will expire on June 30, 2024; and WHEREAS, the CITY and CONTRACTOR now wish to amend the Agreement to extend the term through June 30, 2026 by modifying section 1.1 of the Agreement, and to increase the not to exceed compensation amount to $4,302,219.83, by modifying Section 2 of the Agreement, and update the scope of work and compensation schedule by modifying Exhibit A and Exhibit B of the Agreement.

Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2026, the date of completion specified in Exhibit A, and Contractor shall complete the work described in Exhibit A on or before that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Contractor to complete the services required by this Agreement shall not affect the City's right to terminate the Agreement, as referenced in Section 8.

Notwithstanding the foregoing this Agreement may be extended on a month to month basis for up to 6 months upon the written consent of the Contractor and the City Manager, provided that: a) sufficient funds have been appropriated for such purchase, b) the price charged by the Contractor for the provision of the serves described in Exhibit A does not increase. None of the foregoing shall affect the City's right to terminate the Agreement as provided for in Section 8.
2) Section 2 COMPENSATION, the first paragraph shall be rescinded in its entirety and replaced with the following:

Section 2. COMPENSATION. City hereby agrees to pay Contractor a sum not to exceed $4,302,219.83, notwithstanding any contrary indications that may be contained in the Contractor’s proposal, for services to be performed and reimbursable costs incurred under his Agreement. In the event of a conflict between this Agreement and the Contractor’s proposal, regarding the amount of compensation, the Agreement shall prevail. City shall pay Contractor for services rendered pursuant to this Agreement at the time and in the manner set forth herein. Contractor shall submit all invoices to City in the Attachment 20
240
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 2 of 3 manner specified herein. Except as specifically authorized by City, Contractor shall not bill City for duplicate services performed by more than one person. 3) Exhibit A, the scope of services shall be rescinded in its entirety and replaced, attached hereto and incorporated herein as Exhibit A.
4) Exhibit B, the compensation schedule shall be rescinded in its entirety and replaced, attached hereto and incorporated herein as Exhibit B.
5) Except to the extent inconsistent with this First Amendment, the Parties ratify and confirm all of the terms and conditions of the AGREEMENT. 6) All requisite insurance policies to be maintained by the Contractor pursuant to the Agreement, as may have been amended from time to time, shall include coverage for the amended term, as described above.
7) The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Amendment.

SIGNATURES ON THE FOLLOWING PAGE
241
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 3 of 3 IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to be executed as of the date of the City Manager’s signature below.

CITY OF DUBLIN TRI-VALLEY JANITORIAL SERVICE &
SUPPLY, INC.

By: _____________________________ By: _____________________________ Linda Smith D’Ambrosio, City Manager Amy Giamona, President Dated:

ATTEST:

By: _____
Marsha Moore, City Clerk
APPROVED AS TO FORM:

By: _____________________________
City Attorney
DocuSign Envelope ID: A639F6BB-C258-4D02-8D0D-5866A8BAD3DA 242
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 1 of 34

EXHIBIT A

SCOPE OF SERVICES
SECTION 1 – GENERAL SERVICE PROVISIONS
A. Work Schedule - Janitorial services shall be provided up to seven (7) days per week at the time specified for each location. General cleaning shall be performed between the hours of 5:00 PM and 5:00 AM. The available time schedules for individual facilities are set forth in Attachments 1 through 10 of this Exhibit A. The City reserves the right, with one (1) week’s advance notice, to change schedules. Contractor shall provide twentyfour (24) hour emergency response, if requested, and shall respond to City within four (4) hours of request for emergency services. Contractor shall provide a specific monthly schedule of all monthly, quarterly, and semiannual services by building, giving specific dates. The schedule for the first two (2) months shall be provided at least five (5) days prior to the first day of the Agreement term as set forth in Section 1.1. The schedule for the third month, and all subsequent months, shall be provided with each monthly invoice, and the invoices will not be paid if not accompanied by a cleaning schedule.

Such monthly, quarterly, and annual cleaning services shall be provided on the day stated on the monthly cleaning schedule; and if such work requires more than one (1) day to conclude, Contractor must complete the work on successive days. Contractor may request a change to this cleaning schedule with seven (7) days' advance notice.

B. Holidays - The following twelve (12) days are City holidays on which Contractor may need to provide service.

All City facilities are dynamic due to their programmed use; and some locations will require service on holidays, as provided below.

New Year’s Day Veterans Day
Martin Luther King, Jr.’s Birthday Thanksgiving
Presidents Day Day after Thanksgiving
Memorial Day Christmas Eve
Independence Day Christmas Day
Labor Day New Year’s Eve
Buildings that may require service during holidays are listed below. The Public Works Manager, or his/her designee will provide a schedule of which buildings will require holiday service thirty (30) days prior to each holiday.
• Civic Center
• Dublin Arts Center
• Dublin Heritage Center
• Dublin Heritage Park and Museum
• Public Library
• Public Safety Complex
• Senior Center
• Shannon Community Center
• Wave Aquatic Center
243
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 2 of 34 C. Supplies and Equipment

1. Contractor shall furnish and keep in good working order all necessary tools, equipment and supplies, including, but not limited to, waxes, soaps, cleaners, mops, brooms, buffers, ladders, hoses, vacuum cleaners, etc. The Public Works Manager, or his/her designee, must approve all supplies and/or equipment prior to their use under this Agreement. Any non-complying equipment or supplies shall be changed out immediately at the request of the Public Works Manager or his/her designee. Janitorial closets located in City facilities may be used by Contractor and shall be kept clean and free of debris and odor at all times. All supplies and equipment stored in any City janitorial closet shall be stored in a neat and orderly manner and in such a way as to prevent injury to City staff, the public, or Contractor’s employees. Contractor’s on-site supervisor shall maintain an equipment inventory, and a copy shall be given to the Public Works Manager or designee, upon request. Unless otherwise agreed by the City in writing, cleaning products shall meet the Green Seal-37, EPA Safer Choice, or UL Eco Logo Certified Standards. All janitorial paper products must be comprised of 51-100% post-consumer recycled content and processed chlorine-free bleaching (includes products certified by Green Seal, EPA Safer Choice, or UL Eco Logo). Further information regarding environmental or Green Seal products can be found at https://certified.greenseal.org/search?&query=GS-37.

2. Contractor shall develop and implement Standard Operating Procedures that address:

I. Cleaning and waste collection
II. Equipment operation procedures and maintenance
III. Collection and proper three stream disposal of garbage, recycling, and compost IV. Communications with management and occupants of the building

3. Contractor shall provide the following products for use at City locations: toilet paper; paper towels; toilet seat covers; trash can liners; liquid hand soap; and feminine sanitary supplies.

City shall also provide at its expense all utilities, including lights, power and water. Contractor shall stock and refill all restroom dispensers, as outlined in the applicable sections of this Exhibit A (Janitorial Cleaning Specifications – Master List, #9 Restrooms, Locker Rooms, Dressing Rooms and Showers).

D. Supervision

1. Contractor shall provide a supervisor or lead custodian who shall be present during all scheduled cleaning hours and special work assignments at a City facility. This individual shall speak, read write, and understand English. All direction given to Contractor's supervisor shall be as binding as if given to Contractor.

2. Monthly janitorial supervisor’s reports shall be prepared and submitted to Public Works Manager, or his/her designee, noting any building deficiencies needing correction.

3. While performing work under this Agreement, Contractor's supervisor shall carry a cell phone and pager by which City staff shall be able to communicate with him/her. Other janitorial staff, at a minimum, should carry pagers and may use City phones designated by the Public Works Manager, or his/her designee, to respond to work-related issues.

4. Contractor shall provide a list of all Contractor’s staff assigned to each work site. The list shall include name, address, and driver’s license number and the employee’s work schedule and assignment. At Contractor's expense all of Contractor's employees shall 244
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 3 of 34 have taken and satisfactorily passed background screening for drug and alcohol use.

5. Contractor's employees, including supervisors and managers, and employees performing regular service, fill-in work for absences, or any subcontract staff, who enter the Public Safety Complex, 6363 Clark Avenue, shall have satisfactorily passed a background investigation through Dublin Police Services. The background check includes Live Scan processing. Contractor shall be responsible for paying the Department of Justice fee for the Live Scan processing (at this time, approximately $100 per person). The City will absorb the staff time cost involved in running the Live Scan equipment. Contractor is responsible for scheduling these background checks prior to any of its employees working in the Public Safety Complex. The background checks must be performed at least two weeks (14 days) prior to the employee entering the facility.

E. Training - Contractor shall provide ongoing documented training programs for all of Contractor’s staff. Training programs shall include, but not be limited to, quality standards, task definitions, IIPP plans (Injury and Illness Prevention Program), SDS sheets (Safety Data Sheets), CalOSHA (California Occupational Health and Safety) regulations and all other applicable safety regulations. Contractor shall provide to the Public Works Manager, or his/her designee prior to beginning of work, and annually thereafter (provided to City with the twelfth (12th) invoice of each year), a report showing the training provided for the janitorial staff working in City buildings.

City will provide annual sorting training at a specific location, date, and time to be determined.

F. Employee Conduct - Employees of Contractor, while performing work under this Agreement, SHALL NOT:

1. Be accompanied in their work area by acquaintances, family members, assistants, or any other person unless such person is an on-duty authorized Contractor employee.

2. Remove any City property, or property, equipment, monies, forms or any other items belonging to an employee of the City, from City facilities.

3. Engage in horseplay or loud boisterous behavior.

4. Be under the influence of alcohol or drugs.

5. Gamble.

6. Smoke in any building.

7. Turn on or use any electronic equipment (computers, typewriters, radios, etc.) other than those supplied by Contractor.

8. Use any City telephones except those designated by the Public Works Manager, or his/her designee, for the performance of services under thisAgreement.

9. Open any desk, file cabinet or storage cabinet.

10. Remove any articles from desks.

11. Consume any food or beverage other than that brought with or purchased by the employee.

12. Consume any food or beverage in any area NOT designated as a break or lunchroom.

13. Engage in non-work-related conversations with City employees or visitors.

14. Come to work late or leave work early.
245
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 4 of 34 G. Employee Removal - Contractor shall remove from service on City premises any employee of Contractor who, in the opinion of the Public Works Manager, or his/her designee, is not performing the services in a proper manner or who is incompetent, disorderly, abusive, dangerous, insubordinate, disruptive, who does not comply with rules and regulations of the City, or is otherwise objectionable. Contractor shall in no way interpret such removal to require dismissal of or other disciplinary action against the employee; and such removal shall not be the basis of any claim for compensation or damages against the City or any of its officers, employees or agents as to the performance of the work.

H. Employee Appearance and Identification - Contractor's personnel shall present a neat appearance and be easily recognized as Contractor employees. Contractor shall provide each employee with an identification badge and uniform. The badge shall include the employee’s photograph and name, an employee number, and Contractor’s name. The identification badge shall be displayed on the front of the employee’s uniform at all times. Contractor accepts and understands that any employee who fails to meet this requirement may be asked to leave City property. Should this occur, the City will not compensate the Contractor or Contractor's employees for lost time. It is expressly understood that Contractor is responsible for ensuring that all of its employees possess and carry valid photo-identification at all times on City property.

Contractor's employees shall be wearing their uniforms and identification badges prior to entering any City building, and uniforms and badges shall be worn at all times while working in a City facility. The uniform, at a minimum, shall be a uniform shirt to which Contractor’s business name and/or logo have been affixed.

I. Employee Qualifications - Contractor's employees shall be at least eighteen (18) years of age and thoroughly trained and qualified in the work assigned to them. Contractor's employees shall be able to follow directions and shall be physically capable of performing the duties assigned to them, including lifting/moving heavy items, climbing ladders, etc.

All janitorial staff working at any City facility shall be required to submit personal information and copies of driver’s licenses or other valid identification for the purpose of background checks.

Such personnel will also be subject to Live Scan Fingerprinting processing at the contractor’s expense. The City reserves the right to deny access based on information obtained in the background check through Live Scan Fingerprinting.

J. Reporting and Inspections

1. Building Control Log: Contractor's supervisor or lead custodian shall be responsible for maintaining building control logs. Contractor’s employees shall be responsible for signing in and out daily on the log. Further, Contractor's employees who provide special cleaning services are also required to sign in and out for services provided. The building control logs shall be the focal point for communication between the Contractor and the City and for sharing work-related comments and issues.

2. Status Reports: If and when unusual circumstances arise, a report shall be given to the Public Works Manager, or his/her designee, the day of the occurrence. Examples of unusual circumstances include, but are not limited to, the observance of suspicious persons around a City facility or the discovery of inoperable lighting in a City facility.

3. Regular Inspections: Contractor’s account manager and supervisor shall meet with 246
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 5 of 34 Facility Management representatives quarterly to ensure compliance with contract specifications and shall initiate meetings, as needed, to review work sites and resolve problems.

4. Timely Billing: Contractor shall provide special cleaning service invoices within fourteen (14) days of the services being provided. City shall be under no obligation to pay any invoice which is submitted to Public Works Manager more than thirty (30) days beyond completion of special cleaning services.

K. Work Performance - Contractor shall adhere to the highest quality standards of the janitorial profession and the City’s cleaning standards as communicated by the Public Works Manager, or his/her designee, and set forth in this Agreement. Contractor shall immediately verbally notify the Public Works Manager, or his/her designee, of any occurrence or condition that interferes with its ability to be in full compliance with Agreement requirements and shall confirm such verbal notification in writing within twenty-four (24) hours.

L. Special Assignments - City may request janitorial services for special events not covered in the scope of services under this agreement and outside the normal scheduled cleaning hours as outlined herein. City may request these special services up to, but not later than, forty-eight (48) hours prior to the event. If the required services are outside Contractor's normal cleaning schedule, payment shall be made on the basis of the hourly rate and, if applicable, minimum number of hours as set forth in Exhibit B.

Contractor shall have sufficient labor and call-out procedures to ensure that staffing is available for this type of unplanned requirement. The City of Dublin will work closely with Contractor to develop a procedure for reacting to emergency situations. Compensation for “Emergency Work” shall be in accordance with the hourly rate for Special Assignments as described above.

N. Storage - Contractor may use City janitorial closets, if available; and if utilized, Contractor shall keep this space in a neat, clean, odor free, and orderly condition. The City will not be responsible in any way for damage to or loss of Contractor’s stored supplies and/or equipment or for Contractor’s employees’ personal belongings stored in any City janitorial closets. As noted in Section 3 of the Agreement, if janitorial closets are not available, Contractor shall store its supplies and equipment in its own facility or company vehicles.

O. Security - Contractor shall be required to have available the keys or security access cards provided by the City at all times while providing service to the City. All doors shall be unlocked and locked in such manner and at such times as required by each building’s specifications.

Contractor shall be responsible for ensuring that all doors are closed and locked during its performance of janitorial duties. Lost keys or security access cards shall be immediately reported to the Public Works Manager, or his/her designee, and charged to Contractor at the rate of $50.00 per key or security access card. In addition, Contractor shall reimburse City for all costs associated with re-keying any or all locks necessitated by lost keys in his/her control.

Contractor's employees shall NOT set off, or fail to reset, a building alarm, as instructed. Such false alarms or failure to reset an alarm shall cause the City to incur damages, and Contractor shall be charged liquidated damages of One Hundred Fifty Dollars ($150) per event. 247
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 6 of 34 Contractor's employees shall not operate for personal use any City computers, fax machines, telephones, television sets and/or copiers while performing services under this contract.

Contractor shall be financially responsible for any loss, damages, or accrued charges for any unauthorized usage of City equipment.

In case of emergency, Contractor’s employees shall notify the Emergency Services by dialing 911 and shall then call the Public Works Manager, or his/her designee, immediately. For nonemergency repairs, Contractor shall report all required non-emergency repairs by contacting the Public Works Manager, or his/her designee.

Q. Energy Conservation - Unless otherwise specified by Public Works Manager, lights are to be turned off in facilities when janitorial staff is finished working for the evening.

R. Graffiti - Contractor shall immediately remove all graffiti from all surfaces found inside any of the buildings after Contracting with the Public Works Manager, or his/her designee, for removal methodology. Graffiti noticed on the outside of any building shall be reported to Public Works Manager, or his/her designee.
248
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 7 of 34 SECTION 2 – REQUIRED SERVICES
The services to be provided under this Agreement are listed in Exhibit A Section 2. In some instances, services may differ among the various facilities. The following buildings are included in this agreement:
• Civic Center, 100 Civic Plaza (Includes City Hall, Dublin Arts Center, and portable building in parking lot) • Library, 200 Civic Plaza
• Senior Center, 7600 Amador Valley Boulevard
• Shannon Community Center, 11600 Shannon Avenue
• Heritage Center (historical schoolhouse and church), 6600 Donlon Way • Heritage Park and Museum, 11285 Dublin Boulevard
• Wave Aquatic Center, 2401 Central Parkway
• Corporation Yard, 5709 Scarlett Court
• Public Safety Complex, 6363 Clark Avenue
• Camp Parks (38 buildings)
Following is a master list of services required under this Agreement. Not all services are required at all buildings; a specific breakdown is provided for each facility in Exhibit A Attachments 1 through 10.

1. Flooring
a. Vinyl, linoleum, terrazzo, or concrete floors (sweep) – Sweep with an anti-dustmop. b. Vinyl, linoleum, terrazzo, or concrete floors (damp or wet mop) – Use warm water with good quality cleaner that leaves no visible or sticky cleaner residue, when dry. Remove all scuff and surface marks. Rinse, if necessary, with clear warm water, and clean mop. Wipe any and all baseboards free of moisture and dirt. Protect all wall surfaces. Buff all tile floors, as required. c. Vinyl and linoleum (clean and wax floors – traffic areas) – Dust entire floor and corners with treated mop. Damp mop and remove any spot or stains. Allow flooring to dry completely. Apply wax in traffic areas only, feathering out to corners. Corners shall be waxed only as part of complete stripping process (see below).
d. Vinyl and linoleum (strip) – Strip completely and wax, including corners. e. Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs (sweep) – Sweep surfaces.
f. Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs (damp mop) – Use a dedicated mop and good-quality cleaner recommended for marble, slate, granite, ceramics and travertine. The floors shall be free of dust, dirt, cleaning material residue, streaks, mop strands, grease, and spills and thoroughly maintained to present an acceptable gloss.

Protect all walls from splashing and wipe off any moisture or chemicals from all baseboards.

Polish wood molding, if necessary, to prevent moisture damage. g. Stone, marble, slate, granite, ceramic tile, travertine floors, stairs (strip, seal) – Apply stripping solution. Machine scrub (conventional machine) and wet vacuum stripping. This shall be followed by an application of a neutralizer rinse, followed by a damp mopping with clear water.

When floor is dry, apply finish or sealer. Protect all wall finishes and wipe down all baseboards to be free of moisture and residue. Polish, as needed.
h. Stone, marble, slate, granite, ceramic tile, travertine floors, stairs (refinishing) – Refinish as follows: Use a conventional (buffer) machine with a 3M blue cleaning pad and a trigger spray bottle with clean water to buff. Let floor dry. Follow with a dust mopping and then a damp mopping. Let floor dry. Apply two (2) coats of floor finish. Be sure floor is thoroughly dry between 249
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 8 of 34 coats. Within twenty-four (24) hours of last application of finish, burnish with a high-speed buffing machine (1,100 rpm).

2. Hardwood Floors and Carpeting
a. Hardwood floors for gymnasiums, ballrooms, or dance floors (dust mopping) – Use a dedicated dust mop on hardwood floors with “Super Hil-Tone Dust” mop treatment, manufactured by Hillard (or equivalent). The mop shall be treated per manufacturer’s instructions.
b. Hardwood floor surfaces (wet mopping) – Use a dedicated wet mop with Hillard Super Shine All Cleaner (or equivalent; specific products required for Senior Center bamboo wood flooring and floor machine.

NOTE – DO NOT USE the same mop for damp mopping and for applying the finish. c. Carpet and mats (vacuum traffic areas) – These areas include main entries and all doors, elevator lobbies, elevators, areas where food is available, main corridors in buildings, and open landscaped areas. Vacuum traffic areas. Move all chairs, trashcans, and other easily removed items, and vacuum underneath. Hand wipe baseboards.
d. Carpet and mats (vacuum all areas, including edges and corners) – Vacuum with an industrial-powered vacuum cleaner and inspect for spots. Remove spots, following the manufacturer’s recommendations completely, with an approved industrial-grade spot remover that leaves no visible residue. Report to the Public Works Manager, or his/her designee, all tears, burns, unraveling or other damage. Move all chairs, trash cans and other easily removed items and vacuum underneath. Hand wipe baseboards.
e. Carpet spot cleaning and spot removal – Perform, as necessary. f. Graffiti (remove all marks and writing) – Remove from all interior surfaces (doors and walls).

If unable to remove graffiti, call Public Works at 925-833-6630 and leave a message. Leave caller's name, location of the building, floor and area where the graffiti is located. g. Walls, doors, and molding (spot clean) – On a regular basis, inspect all walls, doors, and moldings; and remove any and all fingerprints, smudges, dirt, or accumulations from these areas, as required.
h. Clean Back Porch of Kolb House– Sweep and clean back porch and steps free from debris.

3. Doors and Entrances
a. Doors and entrances (clean and polish) – Clean and polish interior and exterior surfaces to a height of 8’, removing any and all fingerprints, smudges, dirt, cobwebs, insects, grease, oils, or accumulations from these areas. On a regular basis, inspect all doors and entrances; and clean doors and entrances across the entire width of the entrance front, as required. b. Drinking Fountains – Clean, disinfect, and polish.
c. Public Telephones (clean and disinfect) – Clean and disinfect all public telephones and enclosure walls. Remove all graffiti from phones and surrounding area. If unable to remove graffiti, contact Public Works at 925-833-6630 and give location and phone number.

4. Glass and Windows
a. Glass and windows – On a regular basis, inspect all glass and frames and remove any and all fingerprints, smudges, dirt, cobwebs, insects, grease, oils, or accumulations from these areas to a height of 8 feet, as required. When glass is part of an entrance area, clean across the entire width of the entrance front, if required. Clean picture glass and mirrors as needed to remove fingerprints, smudges, and any other dirt or material, to leave a clean appearance.

5. Dusting
250
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 9 of 34 a. Dusting – Remove all accumulated dust, dirt, debris, and cobwebs from all surfaces, corners, shelving crevices, office desks, bookcases, tables, partition tops, window ledges and baseboards.

Use treated mops and cloths to help prevent the redistribution of same into the air. Desktops shall be dusted only if papers have been removed.
b. Dusting (high dusting) – Remove all accumulated dust, dirt, and debris from the surfaces, corners, crevices, light fixtures, partition tops, window ledges, door frames, jambs, and blinds.

Use treated mops and cloths to help prevent the redistribution of same in the air. Blind slats shall be individually cleaned. Remove cobwebs inside rooms, corners, and ceilings. Clean HVAC vents and ceiling tiles.
c. Wastebaskets – Empty wastebaskets and replace liners. Empty recycling containers in individual offices and common areas. Material from recycling containers shall be kept separate from other trash and placed in appropriate bins. Remove all other boxes, cardboard, and containers which are designated as “trash” and place in the designated dumpster. Break down all cardboard boxes before discarding in dumpster. Large recycling bins inside facilities (for example, in the Civic Center mail room and lunchroom) may be emptied by others; contractor should verify with the Facility Manager for each facility where trash and recyclable material is to be taken. d. Wastebasket/trash containers (wash and disinfect) – Clean and disinfect all wastebaskets and trash containers in all interior and exterior locations. e. Artificial Plants – Clean to remove dust and other debris.

6. Elevators
a. Elevator (clean and polish) – Remove all finger and handprints, grease, oils, smudges, or marks. Polish interior walls, ceilings, and doors inside and outside. Vacuum carpet and elevator door tracks. Spot clean carpet or flooring, as necessary, to remove stains and odors.

7. Stairwells, Exterior and Interior
a. Staircases, balustrades, and railings (dust and wipe) – Dust and wipe all staircase areas, including all railings and areas around and underneath stairs. Vacuum carpeted areas, and spot clean carpet.
b. Stairwells – Sweep, damp mop, and spot clean.

8. Offices
a. Wooden furniture (clean and polish) – Clean and polish all wooden furniture with approved polish. Do not disturb any paperwork on desks, tables, and files. b. Formica and metal desks (clean all) – Clean all tables, stands, chairs, filing cabinets, locker tops and fronts. Do not disturb paperwork.
c. Wood fixtures (polish) – Polish all wooden walls, doors, handrails, and all accents. d. White boards and pen rails (clean) – Wash and clean (only if boards are erased). e. Fabric or carpeted wall coverings (dust and/or vacuum, spot clean) – With a soft brush, dust all fabric and/or carpeted walls to maintain a neat and clean appearance. Vacuum all areas where a traffic pattern is evident. Spot clean areas per manufacturer’s specifications for wall covering. Damp wipe vinyl. Cloth fabrics require chemical cleaner to remove spots. f. Light switches (clean and disinfect) – Use a damp cloth to remove all smudges, fingerprints, and dirt. Apply disinfectant.
g. Light fixtures (clean all) – Dust all with treated cloth. Vacuum and damp wipe, if necessary, to remove all accumulated dust and dirt.
h. HVAC vents and diffusers (clean all) – Vacuum and clean with disinfectant. Vacuum adjacent ceiling tiles and areas.
251
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 10 of 34

9. Restrooms, Locker Rooms, Dressing Rooms, and Showers a. Restrooms (clean, disinfect, restock supplies) – Clean and disinfect all urinals, toilets, partitions, and plumbing. Damp mop floors with disinfectant. Clean and polish chrome and stainless fixtures. Clean, disinfect, and deodorize interior and exterior of sanitary napkin depositories. Replace disposal bags and plastic trash liners. Clean mirrors to be streak-free.

Install disinfectant in floor drains and deodorizers in urinals. Fill all dispensers (soap, toilet paper, seat covers, paper towels, sanitary supplies, and deodorizers). Inspect lighting for satisfactory operation. Report to the Public Works Manager or his/her designee, all lights that are not working properly.
b. Showers (clean, disinfect) – Clean and disinfect all walls, floors and curtains. Entire area shall be free of soap scum, fungi, hair, urine deposits, and unpleasant odors. Floors and tiled areas shall be free of streaks and mildew.
c. Locker rooms or dressing rooms - Install disinfectant in floor drains. Disinfect HVAC vents, and clean mirrors to be streak-free. Wax floors to maintain original appearance. Vacuum all carpet areas and remove all stains. Clean and disinfect lockers inside and outside, if unlocked. Do not disturb personal belongings.

10. Kitchen or Coffee Bar Areas
a. Kitchen/breakroom floors (degrease and disinfect) – Mop all kitchen floors with disinfectant.

Refinish, if necessary, to maintain original appearance. b. Kitchen/breakroom/coffee bar sinks, counters, and appliances (wash and disinfect) – Include all kitchen tabletops in area and generally clean up all stainless steel or laminate surfaces. c. Cabinets, sinks, and appliances (degrease, disinfect, and polish) – Specific to facilities with “working cooking kitchens.” Includes refrigerators, stoves, stove hoods, ovens, griddles, dishwashers, microwaves, and all stainless steel.
d. Kitchen Vent Hoods Over Stoves – Degrease, clean, and polish. e. Kitchen Anti Fatigue Mats – Degrease, disinfect, rinse, and dry. f. Kitchen Floor Drains – Degrease and clean the floor drains / catch basins in kitchen floor.

11. Special Areas
a. Bleachers (clean all surfaces) – Clean all areas around and under bleachers. Damp mop bleacher seats.
b. Janitorial closets (clean and stock) – Clean, organize, stock, and keep odor- free. If any chemicals are stored here, maintain a binder of all Material Safety Data Sheets (MSDS) and keep in each closet.
c. Exercise rooms – Wipe down, clean, deodorize, and disinfect all exercise apparatus and mats.

Remove and replace mats in same locations to ensure proper fit. d. Personal computers and TV’s – Dust with anti-static cloth. e. City refrigerators – Clean as specified for individual facilities. f. Window blinds – Dust and damp wipe blinds with a treated cloth to prevent redistribution of dust into the air.
g. Vending machines – Clean vending machine surfaces and sweep or dust mop under the machines.
h. Tile-Grout- Clean tile and grout
i. Ceramic room- Detailed cleaning of pottery equipment and workstations j. Art room- Detailed cleaning of arts and crafts equipment and workstations SECTION 3 – GENERAL PROVISIONS
252
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 11 of 34 A. Liquidated Damages
When Contractor fails to perform, as specified, the services required in this agreement, the City will have been damaged by that lack of performance. Since it is difficult to define the amount of damage caused, Contractor shall agree to the following liquidated damages:

1. If trained personnel do not report to provide the services required by this Agreement, the City will incur damages; and liquidated damages of One Hundred Fifty and no/100 Dollars ($150.00) per occurrence will be deducted from payments due the Contractor. Contractor will be notified of the assessment of liquidated damages by telephone or email within twentyfour (24) hours of failure to report.

2. If Contractor fails to perform under the terms of this Agreement, the City will incur damage.

Contractor will be notified by telephone or email within twenty-four (24) hours of the failure to perform, and performance shall be required within twenty-four (24) hours after receipt of such notice. If the performance failure is not corrected within twenty-four (24) hours of receipt of notice, the City will incur damages; and liquidated damages of One Hundred Fifty and no/100 Dollars ($150.00) per occurrence will be deducted from payments due the Contractor.

3. Liquidated damages of One Hundred Fifty and no/100 Dollars ($150.00) per occurrence will continue to be deducted from payments due the Contractor until the performance failure is remedied.

B. Subcontracting - No portion of the services provided pursuant to this Agreement may be subcontracted or assigned without prior approval of the City of Dublin. Requests to subcontract all or any portion of services required by this Agreement shall be submitted to the City's Public Works Manager, or his/her designee, at least thirty (30) days in advance of the proposed effective date of the subcontract. Contractor shall include in this written request a detailed description of how the Contractor plans to oversee the services performed by the proposed subcontractor. Contractor shall be responsible for services provided by any subcontractor as if Contractor were providing the services with its own organization. Any subcontractor who will provide services inside the Police Facility shall have successfully passed a background check as described above prior to commencing work in that building. Contractor shall bear the expense of any subcontractor background checks.

C. Labor Strike - Contractor shall be responsible for its own labor relationships and shall negotiate and be responsible for resolving any and all disputes between itself and its employees or any union representing its employees. Whenever Contractor has knowledge that any actual or potential labor dispute is delaying, will delay, or threatens to delay, the timely performance of services under this Agreement, Contractor shall immediately give written notice thereof to the City's Public Works Manager, or his/her designee. It shall be the Contractor’s responsibility to provide continuous services, without interruption, to all buildings and facilities specified herein throughout the term of the Agreement. In the event of a labor strike, Contractor shall provide the means, at Contractor’s cost, to provide continuous services in full compliance with Agreement requirements. Failure to do so will cause the City to take whatever action is necessary to provide the services. If, in doing so, City incurs costs in excess of those that would have been paid to the Contractor for the same services, these excessive costs shall be paid by the Contractor.

D. Pricing - All rates and/or prices included in this Agreement are firm and not subject to escalation, except on an annual basis according to the Consumer Price Index as provided in the Agreement.

Contractor represents and warrants that all rates and/or prices are at least as low as those currently being quoted by Contractor to commercial or government users for the same work of similar scope under similar circumstances.
253
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 12 of 34 E. Terms of Payment - Payment shall be made within thirty (30) days from the date of receipt of invoice or acceptance of work, whichever occurs last. If City is entitled to a prompt payment discount, the period of computation shall commence on the date of receipt of invoice or acceptance of work by City, whichever occurs last. City shall endeavor to pay each invoice within thirty (30) days but shall not be responsible to Contractor for additional charges, interest or penalties due to failure to pay within that period.

F. Warranty - Contractor warrants that the work performed under this Agreement complies with all specifications and that workmanship is free from defects. If any portion of the work has not been completely described in this Agreement, it shall comply with nationally recognized codes and established industry standards. Contractor agrees that the aforementioned warranties shall be in addition to any warranties provided by law or offered by Contractor.

G. Extra or Additional Work - Contractor shall perform no extra or additional work or alter or deviate from the work specified in this Agreement unless agreed in writing by City in advance of performance of the work. Payment for extra or additional work shall be made on the basis of the hourly rate and, if applicable, minimum number of hours as set forth in ExhibitB.

H. Force Majeure - Neither party to the Agreement shall be held responsible for delay or default caused by fire, riot, acts of God, and/or war which is beyond that party's reasonable control. City may terminate the Agreement upon written notice after determining such delay or default will reasonably prevent successful performance of the Agreement.
254
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 13 of 34 ATTACHMENT 1
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Civic Center, City Hall, 100 Civic Plaza
Estimated Building Size: 31,800 SF
Cleaning Frequency: 5 days per week, Monday – Friday
Janitorial Cleaning Hours: 5:00 PM to 5:00 AM
Frequency Task See Section 2
"Required Services"
Daily Vinyl, linoleum, terrazzo, or concrete floors - sweep and/or damp/wet mop all floors 1a, 1b Carpet and mats - vacuum traffic areas, staircases, and workspaces 2c Carpet spot cleaning and removal - (as necessary) 2e
Graffiti - remove all marks and writing 2f
Drinking fountains - clean, disinfect, and polish 3b
Telephones (all phones) - clean and disinfect 3c
Dusting - all tabletops, office desks, and filing cabinets, and other surfaces 5a Wastebaskets - empty and reline 5c
Elevators - clean and polish 6a
Restrooms - clean, disinfect, and restock supplies 9a
Kitchen/breakroom floors - degrease and disinfect 10a
Kitchen/breakroom/coffee bar sinks and counters - degrease and disinfect 10b Weekly Broom sweep receiving/file room concrete floor 1b Carpet and mats - vacuum all areas, including edges and corners 2d Walls, doors and molding - remove fingerprints, smudges and dirt 2g Doors and entrances - clean and polish, remove fingerprints and smudges 3a Clean stair handrails 7a
Wash white boards and pen rails (if erased) 8d
Cabinets, sinks and appliances - degrease, disinfect and polish 10c Bi-Weekly Clean tile grout 11h
Monthly Vinyl and linoleum - clean and wax floors - traffic areas 1c Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
Wood fixtures - polish 8c
Light switches - Clean and disinfect 8f
Janitorial closets - clean, organize, stock, and keep odor-free 11b City refrigerators - clean 11e
Monitors and TVs 11d
255
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 14 of 34 Window blinds - wipe down and clean 11f
Quarterly Vinyl and linoleum - strip completely and wax 1d Wastebasket/trash containers - wash and disinfect 5d
Artificial plants – Clean to remove dust and other debris 5e Light fixtures - clean all 8g
HVAC vents and diffusers - clean all 8h
Vending machines – clean machines and sweep/dust mop underneath 11g Semi-Annually Stone, marble, slate, granite, ceramic tile, travertine floors, stairs - strip and seal 1g 256
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 15 of 34 ATTACHMENT 2
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Civic Center, Dublin Arts Center, 100 Civic Plaza Estimated Building Size: 19,700 SF
Cleaning Frequency: City Offices Upstairs 5 days a week. Events Downstairs 7 days a week Janitorial Cleaning Hours: 9PM to 5:00 AM
Frequency Task See Section 2
"Required Services"
Daily Vinyl, linoleum, terrazzo, or concrete floors - sweep and/or damp/wet mop all floors 1a, 1b Carpet and mats - vacuum traffic areas, staircases, and workspaces 2c Carpet spot cleaning and removal - (as necessary) 2e
Graffiti - remove all marks and writing 2f
Drinking fountains - clean, disinfect, and polish 3b
Telephones (all phones) - clean and disinfect 3c
Glass and windows - building entrances, lobby areas, etc. 4a Dusting - all tabletops, office desks, and filing cabinets, and other surfaces 5a Wastebaskets - empty and reline 5c
Elevators - clean and polish 6a
Restrooms - clean, disinfect, and restock supplies 9a
Showers and locker rooms - clean and disinfect 9b, 9c
Kitchen/breakroom floors - degrease and disinfect 10a
Kitchen/breakroom/coffee bar sinks and counters - degrease and disinfect 10b Weekly Carpet and mats - vacuum all areas, including edges and corners 2d Walls, doors, and molding - remove fingerprints, smudges, and dirt 2g Doors and entrances - clean and polish, remove fingerprints and smudges 3a Clean stair handrails 7a
Wash white boards and pen rails (if erased) 8d
Cabinets, sinks and appliances - degrease, disinfect and polish 10c Exercise rooms - clean and deodorize 11c
Detailed cleaning of pottery equipment and workstations 11i Detailed cleaning of arts and crafts equipment and workstations 11j Monthly Vinyl and linoleum - clean and wax floors - traffic areas 1c Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
Wood fixtures - polish 8c
Fabric or carpeted wall coverings - dust and/or vacuum, spot clean 8e 257
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 16 of 34 Light switches - Clean and disinfect 8f
Janitorial closets - clean, organize, stock, and keep odor-free 11b Window blinds - wipe down and clean 11f
Monitors and TVs 11d
City refrigerators - clean 11e
Quarterly Vinyl and linoleum - strip completely and wax 1d Stone, marble, slate, granite, ceramic tile, travertine floors, stairs - strip and seal 1g Wastebasket/trash containers - wash and disinfect 5d
Light fixtures - clean all 8g
HVAC vents and diffusers - clean all 8h
258
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 17 of 34 ATTACHMENT 3
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Library, 200 Civic Plaza
Estimated Building Size: 38,215 SF (entire Library)
Cleaning Frequency: 6 days per week, Monday – Sunday (except Fridays) Janitorial Cleaning Hours: 11:00 PM to 5:00 AM
Frequency Task See Section 2 "Required
Services"
Daily Vinyl, linoleum, terrazzo, or concrete floors - sweep 1a Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs - sweep 1e Carpet and mats - vacuum traffic areas, staircases, and workspaces 2c Carpet spot cleaning and removal - (as necessary) 2e
Graffiti - remove all marks and writing 2f
Drinking fountains - clean, disinfect, and polish 3b
Telephones (all phones) - clean and disinfect 3c
Dusting - all tabletops, office desks, and filing cabinets, and other surfaces 5a Wastebaskets - empty and reline 5c
Restrooms - clean, disinfect, and restock supplies 9a
Kitchen/breakroom/coffee bar sinks and counters - degrease and disinfect 10b Weekly Vinyl, linoleum, terrazzo, or concrete floors - damp/wet mop 1b Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs - damp/wet mop 1f Carpet and mats - vacuum all areas, including edges and corners 2d Walls, doors, and molding - remove fingerprints, smudges, and dirt 2g Doors and entrances - clean and polish, remove fingerprints and smudges 3a Glass and windows - building entrances, lobby areas, etc. 4a Wash white boards and pen rails (if erased) 8d
Cabinets, sinks and appliances - degrease, disinfect and polish 10c Monthly Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
Wood fixtures - polish 8c
Light switches - Clean and disinfect 8f
Janitorial closets - clean, organize, stock, and keep odor-free 11b Quarterly Vinyl and linoleum - clean and wax floors - traffic areas 1c Stone, marble, slate, granite, ceramic tile, travertine floors, stairs - strip and seal 1g Wastebasket/trash containers - wash and disinfect 5d
259
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 18 of 34 Light fixtures - clean all 8g
HVAC vents and diffusers - clean all 8h
Personal computers - clean with anti-static cleaner 11d Window blinds - wipe down and clean 11f
SemiAnnually Vinyl and linoleum - strip completely and wax 1d City refrigerator in office area - clean and disinfect. 11e Annually Stone, marble, slate, granite and ceramic tile, travertine floors, stairs - refinish 1h 260
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 19 of 34 ATTACHMENT 4
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Senior Center, 7600 Amador Valley Boulevard
Estimated Building Size: 15,500 SF
Cleaning Frequency: 5 days per week, Monday – Friday and Saturday until 12PM Janitorial Cleaning Hours: 10:30 PM to 5:00 AM; Weekends as needed following special events Frequency Task See Section 2 "Required
Services"
Daily Vinyl, linoleum, terrazzo, or concrete floors - sweep and/or damp/wet mop all floors 1a, 1b Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs - sweep 1e Hardwood floor in ballroom - sweep and dust mop on Tue/Thu 2a Hardwood floor in ballroom - damp/wet mop on Mon/Wed/Fri 2b Carpet and mats - vacuum traffic areas, staircases, and workspaces 2c Carpet spot cleaning and removal - (as necessary) 2e
Graffiti - remove all marks and writing 2f
Drinking fountains - clean, disinfect, and polish 3b
Telephones (all phones) - clean and disinfect 3c
Dusting - all tabletops, office desks, and filing cabinets, and other surfaces 5a Wastebaskets - empty and reline 5c
Restrooms - clean, disinfect, and restock supplies 9a
Kitchen/breakroom floors - degrease and disinfect 10a
Kitchen/breakroom/coffee bar sinks and counters - degrease and disinfect 10b Weekly Vinyl, linoleum, terrazzo, or concrete floors - damp/wet mop 1b Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs - damp/wet mop 1f Carpet and mats - vacuum all areas, including edges and corners 2d Walls, doors, and molding - remove fingerprints, smudges, and dirt 2g Doors and entrances - clean and polish, remove fingerprints and smudges 3a Glass and windows - building entrances, lobby areas, etc. 4a Wash white boards and pen rails (if erased) 8d
Cabinets, sinks and appliances - degrease, disinfect and polish 10c Kitchen anti-fatigue mats - degrease and disinfect on Fridays 10e Kitchen floor drains - degrease and clean on Fridays 10f Monthly Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
Wood fixtures - polish 8c
261
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 20 of 34 Light switches - Clean and disinfect 8f
Janitorial closets - clean, organize, stock, and keep odor-free 11b Kitchen vent hoods over stoves - degrease, clean and polish 10d Quarterly Vinyl and linoleum - strip completely and wax 1d Stone, marble, slate, granite, ceramic tile, travertine floors, stairs - strip and seal 1g Wastebasket/trash containers - wash and disinfect 5d
Artificial plants – Clean to remove dust and other debris 5e Light fixtures - clean all 8g
HVAC vents and diffusers - clean all 8h
Personal computers - clean with anti-static cleaner 11d Window blinds - dust and damp wipe 11f
SemiAnnually Vinyl and linoleum - strip completely and wax 1d City refrigerator in office area - clean and disinfect. 11e Annually Stone, marble, slate, granite and ceramic tile, travertine floors, stairs - refinish 1h 262
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 21 of 34 ATTACHMENT 5
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Wave Aquatic Center
Estimated Building Size: 30,000 SF
Cleaning Frequency: 7-days per week
Janitorial Cleaning Hours: 9:00 PM to 5:00 AM
Frequency Task See Section 2 "Required
Services"
Daily Vinyl, linoleum, terrazzo, or concrete floors - sweep and/or damp/wet mop all floors 1a, 1b Tile hallway area - scrub machine* and disinfect 1f
Carpet and mats - vacuum traffic areas, staircases, and workspaces 2c Graffiti - remove all marks and writing 2f
Drinking fountains - clean, disinfect, and polish 3b
Telephones (all phones) - clean and disinfect 3c
Dusting - all tabletops, office desks, and filing cabinets, and other surfaces 5a Wastebaskets - empty and reline 5c
Restrooms - clean, disinfect, and restock supplies 9a
Showers - clean, scrub machine*, clear drain strainers and disinfect 9b Locker rooms and dressing rooms - clean, scrub machine*, disinfect 9c Weekly Stone, marble, ceramic and slate floors - thoroughly scrub using machine 1f Walls, doors, and molding - remove fingerprints, smudges, and dirt 2g Doors and entrances - clean and polish, remove fingerprints and smudges 3a Glass and windows - building entrances, lobby areas, etc. 4a Restroom stall dividers - clean and disinfect 9a
Kitchen/breakroom/coffee bar sinks and counters - degrease and disinfect 10b Cabinets, sinks and appliances - degrease, disinfect and polish 10c Monthly Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
Wood fixtures - polish 8c
Light switches - Clean and disinfect 8f
Showers - deep clean shower stalls 9b
Janitorial closets - clean, organize, stock, and keep odor-free 11b City refrigerators - clean 11e
Tri annually Wastebasket/trash containers - wash and disinfect 5d Light fixtures - clean all 8g
263
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 22 of 34 Bleachers-clean all surfaces 11a
Personal computers - clean with anti-static cleaner 11d Window blinds - dust and damp wipe 11f
PEAK SEASON is from Memorial Day through Labor Day, where more attention to all areas is required. * Use scrubber machine(s) provided by City of Dublin. Contractor is expected to maintain and clean the machines after every use for cleaning floors.
264
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 23 of 34 ATTACHMENT 6
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Heritage Center, 6600 Donlon Way
Estimated Building Size: School House – 2,900 SF, Church – 1,550 SF Cleaning Frequency: School House – 3 days per week (Wed/Fri/Sun); Church – 1 day per week (Wed) Janitorial Cleaning Hours: 9:00 PM to 5:00 AM
Frequency Task See Section 2 "Required Services"
Daily Vinyl, linoleum, terrazzo, or concrete floors - sweep and/or damp/wet mop all floors 1a, 1b
Hardwood floors - sweep and dust mop 2a
Carpet and mats - vacuum traffic areas, staircases, and workspaces 2c Carpet spot cleaning and removal - (as necessary) 2e
Graffiti - remove all marks and writing 2f
Dusting - all tabletops, office desks, and filing cabinets, and other surfaces 5a Wastebaskets - empty and reline 5c
Restrooms - clean, disinfect, and restock supplies 9a
Weekly Vinyl, linoleum, terrazzo, or concrete floors - damp/wet mop 1b Hardwood floors - damp/wet mop 2b
Carpet and mats - vacuum all areas, including edges and corners 2d Walls, doors, and molding - remove fingerprints, smudges, and dirt 2g Doors and entrances – clean and polish, remove fingerprints and smudges 3a Glass and windows – building entrances, lobby areas, etc. 4a Monthly Dusting – high dusting 5b
Formica and metal desks – clean all 8b
Light switches – Clean and disinfect 8f
Janitorial closets – clean, organize, stock and keep odor-free 11b Quarterly Vinyl and linoleum – strip completely and wax 1d Wastebasket/trash containers – wash and disinfect 5d
Light fixtures – clean all 8g
HVAC vents and diffusers – clean all 8h
Personal computers – clean with anti-static cleaner 11d Window blinds – dust and damp wipe 11f
SemiAnnually Vinyl and linoleum – strip completely and wax 1d Note: Due to nature and historical value of the Heritage Center, Contractor must receive approval from Museum Director for all cleaning products prior to use.
265
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 24 of 34 ATTACHMENT 7
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Heritage Park and Museum, 11285 Dublin Boulevard Estimated Building Size: See below
Cleaning Frequency: 5 days per week, Monday – Friday
Janitorial Cleaning Hours: 5:00 PM to 12:00 AM
Sunday School Barn: 1327 SF
Frequency Task See Section 2 “Required Services”
Daily Hardwood floors – sweep and dust mop 2a
Wastebaskets – empty and reline 5c
Weekly Walls, doors, and molding – remove fingerprints, smudges, and dirt 2g Doors and entrances – clean and polish, remove fingerprints and smudges 3a Glass and windows – building entrances, lobby areas, etc. 4a Dusting – all tabletops, office desks, and filing cabinets, and other surfaces 5a Monthly Vinyl and linoleum – strip completely and wax 1d Dusting – high dusting 5b
Light switches – Clean and disinfect 8f
Janitorial closets – clean, organize, stock, and keep odor-free 11b Light fixtures – clean all 8g
Quarterly HVAC vents and diffusers – clean all 8h
Restrooms: 289 sq. ft.

Frequency Task See Section 2 “Required
Services”
Daily Vinyl, linoleum, terrazzo, or concrete floors – sweep and/or damp/wet mop all floors 1a, 1b Doors and entrances – clean and polish, remove fingerprints and smudges 3a Wastebaskets – empty and reline 5c
Restrooms – clean, disinfect, and restock supplies 9a
Weekly Walls, doors, and molding – remove fingerprints, smudges, and dirt 2g Glass and windows – building entrances, lobby areas, etc. 4a Dusting – all tabletops, office desks, and filing cabinets, and other surfaces 5a Monthly Dusting – high dusting 5b
Wastebasket/trash containers – wash and disinfect 5d
Light switches – Clean and disinfect 8f
Janitorial closets – clean, organize, stock, and keep odor-free 11b 266
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 25 of 34 Quarterly Light fixtures – clean all 8g
HVAC vents and diffusers – clean all 8h
Ceramics/Art Studio: 330 sq. ft.

Frequency Task See Section 2 “Required Services”
Daily Vinyl, linoleum, terrazzo, or concrete floors – sweep and/or damp/wet mop all floors 1a, 1b
Dusting – all tabletops, office desks, and filing cabinets, and other surfaces 5a Wastebaskets – empty and reline 5c
Weekly Walls, doors, and molding – remove fingerprints, smudges, and dirt 2g Glass and windows – building entrances, lobby areas, etc. 4a Doors and entrances – clean and polish, remove fingerprints and smudges 3a Monthly Light switches – Clean and disinfect 8f
Quarterly Light fixtures – clean all 8g
Wastebasket/trash containers – wash and disinfect 5d
HVAC vents and diffusers – clean all 8h
Kolb House: 2304 sq. ft.

Frequency Task See Section 2 “Required Services”
Weekly Vinyl, linoleum, terrazzo, or concrete floors – sweep and/or damp/wet mop all floors 1a, 1b
Back Porch – sweep and clean 2h
Carpet and mats – vacuum all areas, including edges and corners 2d Carpet spot cleaning and removal – (as necessary) 2e
Walls, doors, and molding – remove fingerprints, smudges, and dirt 2g Doors and entrances – clean and polish, remove fingerprints and smudges 3a Glass and windows – building entrances, lobby areas, etc. 4a Dusting – windowsills and furniture 5a
Wastebaskets – empty and reline 5c
Restrooms – clean, disinfect, and restock supplies 9a
Kitchen/breakroom/coffee bar sinks and counters – disinfect with light solution 10b Monthly Dusting – high dusting 5b
Light switches – Clean and disinfect 8f
Janitorial closets – clean, organize, stock, and keep odor-free 11b Wastebasket/trash containers – wash and disinfect 5d
267
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 26 of 34 Quarterly Light fixtures – clean all 8g
HVAC vents and diffusers – clean all 8h
Note: Due to nature and historical value of the Heritage Center, Contractor must receive approval from Museum Director for all cleaning products prior to use.
268
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 27 of 34 ATTACHMENT 8
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Shannon Community Center, 11600 Shannon Avenue Estimated Building Size: 18,250 SF
Cleaning Frequency: City staff area 5 days a week/ Event Areas 7 days a week Janitorial Cleaning Hours: 10:00 PM to 5:00 AM; Weekends as needed following special events.

Frequency Task See Section 2 “Required Services”
Daily Hardwood floor – sweep and/or dust mop 2a
Carpet and mats – vacuum traffic areas, staircases, and workspaces 2c Carpet spot cleaning and removal – (as necessary) 2e
Graffiti – remove all marks and writing 2f
Drinking fountains – clean, disinfect, and polish 3b
Telephones (all phones) – clean and disinfect 3c
Dusting – all tabletops, office desks, and filing cabinets, and other surfaces 5a Wastebaskets – empty and reline 5c
Restrooms – clean, disinfect, and restock supplies 9a
Kitchen/breakroom floors – degrease and disinfect 10a
Kitchen/breakroom/coffee bar sinks and counters – degrease and disinfect 10b Weekly Vinyl, linoleum, terrazzo, or concrete floors – damp/wet mop 1b Walls, doors, and molding – remove fingerprints, smudges, and dirt 2g Doors and entrances – clean and polish, remove fingerprints and smudges 3a Glass and windows – building entrances, lobby areas, etc. 4a Wash white boards and pen rails (if erased) 8d
Cabinets, sinks and appliances – degrease, disinfect and polish 10c Kitchen anti-fatigue mats – degrease and disinfect on Fridays 10e Kitchen floor drains – degrease and clean on Fridays 10f Monthly Dusting – high dusting 5b
Wooden furniture – clean and polish 8a
Wood fixtures – polish 8c
Light switches – Clean and disinfect 8f
Janitorial closets – clean, organize, stock, and keep odor-free 11b Kitchen vent hoods over stoves – degrease, clean and polish 10d Quarterly Vinyl and linoleum – strip completely and wax 1d HVAC vents and diffusers – clean all 8h
Annually Stone, marble, slate, granite and ceramic tile, travertine floors, stairs – refinish 1h 269
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 28 of 34 ATTACHMENT 9
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Corporation Yard, 5709 Scarlett Court
Estimated Building Size: 3,500 SF (office space only)
Cleaning Frequency: 5 days per week Monday-Friday
Janitorial Cleaning Hours: 5:00 PM to 5:00 AM
Frequency Task See Section 2 “Required Services”
Daily Vinyl, linoleum, terrazzo, or concrete floors – sweep 1a Carpet and mats – vacuum traffic areas, staircases, and workspaces 2c Carpet spot cleaning and removal – (as necessary) 2e
Graffiti – remove all marks and writing 2f
Telephones (all phones) – clean and disinfect 3c
Drinking fountains – clean, disinfect, and polish 3b
Dusting – all tabletops, office desks, and filing cabinets, and other surfaces 5a Wastebaskets – empty and reline 5c
Restrooms – clean, disinfect, and restock supplies 9a
Weekly Vinyl, linoleum, terrazzo, or concrete floors – damp/wet mop floors 1b Carpet and mats – vacuum all areas, including edges and corners 2d Walls, doors, and molding – remove fingerprints, smudges, and dirt 2g Doors and entrances – clean and polish, remove fingerprints and smudges 3a Glass and windows – building entrances, lobby areas, etc. 4a Wash white boards and pen rails (if erased) 8d
Cabinets, sinks and appliances – degrease, disinfect and polish 10c Kitchen/breakroom floors – degrease and disinfect 10a
Kitchen/breakroom/coffee bar sinks and counters – degrease and disinfect 10b Monthly Dusting – high dusting 5b
Wooden furniture – clean and polish 8a
Formica and metal desks – clean all 8b
Wood fixtures – polish 8c
Fabric or carpeted wall coverings – dust and/or vacuum, spot clean 8e Light switches – Clean and disinfect 8f
Janitorial closets – clean, organize, stock, and keep odor-free 11b City refrigerators – clean 11e
Quarterly Vinyl and linoleum – strip completely and wax 1d Wastebasket/trash containers – wash and disinfect 5d
270
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 29 of 34 Light fixtures – clean all 8g
HVAC vents and diffusers – clean all 8h
Personal computers – clean with anti-static cleaner 11d 271
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 30 of 34 ATTACHMENT 10
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Public Safety Complex, 6363 Clark Avenue
Estimated Building Size: 3,500 SF
Cleaning Frequency: 6 days per week, Monday – Saturday
Janitorial Cleaning Hours: 4:30 PM to 8:30 PM
Frequency Task See Section 2 “Required Services”
Daily Vinyl, linoleum, terrazzo, or concrete floors – sweep and/or damp/wet mop all floors 1a, 1b
Carpet and mats – vacuum traffic areas, staircases, and workspaces 2c Carpet spot cleaning and removal – (as necessary) 2e
Graffiti – remove all marks and writing 2f
Telephones (all phones) – clean and disinfect 3c
Dusting – all tabletops, office desks, and filing cabinets, and other surfaces 5a Glass and windows – building entrances, lobby areas, etc. 4a Wastebaskets – empty and reline 5c
Restrooms – clean, disinfect, and restock supplies 9a
Showers and locker rooms – clean and disinfect 9b, 9c
Kitchen/breakroom floors – degrease and disinfect 10a
Kitchen/breakroom/coffee bar sinks and counters – degrease and disinfect 10b Weekly Carpet and mats – vacuum all areas, including edges and corners 2d Walls, doors, and molding – remove fingerprints, smudges, and dirt 2g Doors and entrances – clean and polish, remove fingerprints and smudges 3a Wash white boards and pen rails (if erased) 8d
Cabinets, sinks and appliances – degrease, disinfect and polish 10c Exercise room – clean and deodorize 11c
Monthly Dusting – high dusting 5b
Formica and metal desks – clean all 8b
Fabric or carpeted wall coverings – dust and/or vacuum, spot clean 8e Light switches – Clean and disinfect 8f
Janitorial closets – clean, organize, stock, and keep odor-free 11b Window blinds - wipe down and clean 11f
City refrigerators - clean 11f
Quarterly Vinyl and linoleum - strip completely and wax 1d Wastebasket/trash containers - wash and disinfect 5d
272
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 31 of 34 Light fixtures - clean all 8g
HVAC vents and diffusers - clean all 8h
Personal computers - clean with anti-static cleaner 11d 273
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 32 of 34 ATTACHMENT 11
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Camp Parks Reserve Force Training Area
Estimated Building Size: Total approx. 220,000 sf (List of buildings provided below) Cleaning Frequency: 6 days per week, Monday - Saturday
Appendix C to Dublin/Parks IGSA: Custodial Services Performance Work Statement (PWS) and Technical Exhibits

4.0 Technical Exhibits

4.1 Task and Frequency of Custodial Services
TASK AND FREQUENCY ROOM CHART – TECHNICAL EXHIBIT 1
Routine Cleaning for all areas listed (choose if applicablebased on floor type):

Spot Clean Floors/Carpets AR
Carpeted Floors - Removable (Area and Throw Rugs) 1W
Buffing/Spray Buffing 4Y
Stripping and Wax After Stripping 1Y
Damp Mop 1W
Sweep/Dust Mop Floors 1W
Vacuum Carpeted Floors 1W
Drinking Fountains and Sinks 2.5W
Sweep Stairways/Elevators/Handicap Lifts 1W
Remove Trash and Recyclables 1W
Low Dusting 2Y
High Dusting 1Y
Clean and Supply Restrooms/Toilet Areas/Locker Rooms 2.5W Clean Doors 1W
274
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 33 of 34 Appendix C to Dublin/Parks IGSA: Custodial Services Performance Work Statement (PWS) and Technical Exhibits Building# Description (Room Type) Estimated. SQ FT Flooring Type 282 Admin 700 CONCNCT
285 Admin 530 CONC
300 Admin 11,284 CPTNCT
301 Comm/Area 3,000 VCT
302 Comm/Area 3,000 VCT
303 Gymnasium 11,284 CPTNCT
304 Offices/Classroom 11,284 CPTNCT
306 Comm/Area 4,000 VCT
310 Comm/Area 4,000 VCT
311 Offices 2,670 VCT
312 Admin Gen Purp 12,600 VCT/CPT
323 Classrooms / Common Area 11,284 CNL/CPT
331 Admin 2,500 VCT/CPT
340 Admin/classroom 41,508 VCT/CPT
342 Comm/Area 57,000 CONC
350 Admin/Classroom/DES 14,260 VCT/CPT
360 Comm/Area 3,000 VCT
361 Comm/Area 3,000 VCT
362 Comm/Area 3,000 VCT
363 Comm/Area 3,000 VCT
364 Comm/Area 3,000 VCT
370 Admin/Classroom 39,632 VCT/CPT
373 TEMF 33,024 CONCNCT
390 Comm/Area 3,000 VCT
391 Comm/Area 3,000 VCT
392 Comm/Area 3,000 VCT
393 Comm/Area 3,000 VCT
394 Comm/Area 3,000 VCT
398 Laundry 2,400 CONC
490 AMSA 13,600 CONC
494 Office/warehouse) 10,000 CPT
275
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 34 of 34 501 Chapel 7,200 CPT/HDWD
510 Admin/Gen Purp 62,000 62,000 CONC
514 Admin/Classroom 4,050 CONC/CPT
516 Admin/Storage 3,350 CONC
517 Admin/Classroom 41,902 VCT/CPT
520 Comm/Area/Sleep Area 12,000 VCT/CPT
276
Services Agreement between July 1, 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit B – Page 1 of 3

EXHIBIT B

COMPENSATION SCHEDULE

JANITORIAL SUPPLIES

REIMBURSABLE EXPENSES - ALL FACILITIES
Estimated Quantity Case
Quantity Product/Description Per Case Price
185 cs Green-Small Core 2-ply Toilet Paper 36/1000 $47.75 325 cs Multifold Towels, bleached 16/250 $21.76
60 cs 40" x 48" or 40" x 46" Trash Liners, 125 $36.50

1.8 mil or better
70 cs 33” x 39” Trash Liners, 150 $38.03

1.8 mil or better
50 cs 24” x 23” Trash Liners (wastebasket liners) 500 $22.73

0.4 mil or better
30 cs 40” X 46” Clear Trash Liners 150 $36.26

1.7 mil or better
30 cs 33” x39” Clear Trash Liners 250 $39.67

1.2 mil or better
30 cs 24” x 23” Clear Trash Liners 500 $24.50
.35 mil or better
40 cs Toilet Seat Protectors 5000 $37.82
100 cs Foam Hand Soap (based on 6 gal./case) 2/1200 ml $58.35 10 cs Sanitary Napkin Receptacle Liners 500 $16.53
Approx. 7½” x 3-3/4” x 10 ½”
150cs Kleenex hard roll towels White 6/600 $71.88
Please note, reimbursable expenses are built into rates as identified below. 277
Services Agreement between July 1, 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit B – Page 2 of 3

JANITORIAL SERVICES
City Facilities FY24/25
Monthly
Rate
FY24/25
Annual Cost
City Hall, Civic Center, 100 Civic Plaza, including parking lot portable building 5-days per week service, Monday-Friday $4,461.87 $53,542.44 Dublin Arts Center, Civic Center, 100 Civic Plaza
City staff (upstairs) 5 days a week Events area (downstairs) 7 days a week $5,983.72 $71,804.64 Library, 200 Civic Plaza (Community Room, Lobby, Main Restrooms, Staff Offices), 6-days per week service, Monday-Sunday, except Friday $4,646.28 $55,755.36 Shannon Community Center, 11600 Shannon Avenue
City Staff area 5 days a week Events area 7 days a week $2,348.27 $28,179.24 Senior Center, 7600 Amador Valley Blvd.,
5-days per week service, Monday-Friday $2,128.35 $25,540.20 Heritage Center, 6600 Donlon Way (Murray Schoolhouse and St. Raymond’s Church) 3-days per week service (Murray Schoolhouse)
1-day per week service (St. Raymond’s Church)
$619.57 $7434.84
Dublin Heritage Park and Museum, 11285 Dublin Blvd.
5-days per week service, Monday-Friday $619.57 $7,434.84 The Wave Aquatic Center, 4201 Central Pkwy
7-days per week service $5,608.00 $67,296.00
Corporation Yard, 5709 Scarlett Court
5-days per week service, Monday-Friday $1,200.00 $14,400.00 Public Safety Complex (Police Services), 6361 Clark Ave. 6-days per week service, Monday-Saturday $3,059.63 $36,715.56 TOTAL ANNUAL COST: $368,103.12
Extra Services Monthly Rate Annual Cost
Daily Cleaning and disinfecting of high-touch areas at various City Facilities 5-days per week service, Monday-Friday X X
Electrostatic Cleaning at various City Facilities
Monthly X X
Rental and Extra Services (Est.) Rate for scheduled extra work at $23.50 per hour for a minimum of 6 hours for special events $6,510.81 $78,129.76 TOTAL ANNUAL COST: $78,129.76
Camp Parks Reserve Forces Training Area Monthly Rate Annual Cost Office and training areas (Approximately 125,000 sf) $25,469.00 $305,628.00 Janitorial Supplies $7,209 $86,508.00
TOTAL ANNUAL COST: $392,136.00
278
Services Agreement between July 1, 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit B – Page 3 of 3

CONTRACT COMPENSATION TOTALS
Year 1 Year 2 Year 3 Year 4 Year 5 Total
City Facilities
Services $271,233.00 $279,370.00 $287,751.00 $368,103.12 $379,146.21 $1,585,603.33 Camp Parks RFTA
Services and
Supplies
$330,887.00 $340,813.61 $351,038.02 $392,136.00 $403,900.08 $1,818,744.71 Extra Services (Est.) $25,000.00 $25,000.00 $25,000.00 X X $75,000.00 COVID Janitorial
Supplies $95,616.00 $98,484.48 $101,439.01 X X $295,539.49 Rental and Extra
Services (Est.) X X X $78,129.89 $80,473.65 $158,603.54 Janitorial Supplies
for City facilities
(Est.)
$53,817.50 $55,432.03 $57,094.99 $67,681.89 $69,712.35 $303,738.76 Contingency* X X X $32,000.00 $32,960.00 $64,960.00
Totals $776,553.50 $799,100.12 $822,323.02 $938,050.90 $966,192.29 $4,302,219.83 *Any additional service utilizing contingency fund requires prior authorization from the Public Works Manager or his/her designee.

Contractor shall notify City of any proposed increases to costs no later than 60 days prior to a new Fiscal Year (July 1 – June 30). Any changes to costs shall be approved in writing by the Public Works Manager or his/her designee. Any such annual increase shall be calculated based on the Consumer Price Index for All Urban Consumers (CPI-U) and shall not exceed 3%.

Invoices shall be submitted electronically to: [email protected] no more than once monthly and as work is completed.
279
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 1 of 14

CONTRACTOR SERVICES AGREEMENT BETWEEN

THE CITY OF DUBLIN AND
TRI-VALLEY JANITORIAL SERVICE & SUPPLY, INC.

THIS AGREEMENT for contract services is made by and between the City of Dublin (“City”) and Tri-Valley Janitorial Service & Supply, Inc. (“Contractor”) (together sometimes referred to as the “Parties”) as of July 1, 2021 (the “Effective Date”).

Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2024, the date of completion specified in Exhibit A, and Contractor shall complete the work described in Exhibit A on or before that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Contractor to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as referenced in Section 8. Notwithstanding the foregoing this Agreement may be extended on a month to month basis for up to 6 months upon the written consent of the Contractor and the City Manager, provided that: a) sufficient funds have been appropriated for such purchase, b) the price charged by the Contractor for the provision of the serves described in Exhibit A does not increase. None of the foregoing shall affect the City’s right to terminate the Agreement as provided for in Section 8.

1.2 Standard of Performance. Contractor shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Contractor is engaged.

1.3 Assignment of Personnel. Contractor shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Contractor shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.

1.4 Time. Contractor shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Subsection 1.2 above and to satisfy Contractor’s obligations hereunder.

Section 2. COMPENSATION. City hereby agrees to pay Contractor a sum not to exceed TWO MILLION THREE HUNDRED NINETY-SEVEN THOUSAND NINE HUNDRED SEVENTY-SEVEN ($2,397,977.00), notwithstanding any contrary indications that may be contained in Contractor’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Contractor’s proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Contractor for services rendered pursuant to this Agreement at the Attachment 21
280
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 2 of 14 time and in the manner set forth herein. The payments specified below shall be the only payments from City to Contractor for services rendered pursuant to this Agreement. Contractor shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Contractor shall not bill City for duplicate services performed by more than one person.

Contractor and City acknowledge and agree that compensation paid by City to Contractor under this Agreement is based upon Contractor’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Contractor. Consequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Contractor and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.

2.1 Invoices. Contractor shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. No individual performing work under this Agreement shall bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager or his/her designee. Invoices shall contain the following information:

The dates of service provided at each facility;
Location of each service;
Daily logs of total hours worked by each individual performing work under this Agreement
o Hours must be logged in increments of tenths of an hour or quarter hour o If this Agreement covers multiple projects, all hours must also be logged by project assignment
o A brief description of the work
The Contractor’s signature;

2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Contractor.

2.3 Reserved.

2.4 Total Payment. City shall pay for the services to be rendered by Contractor pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Contractor in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.

In no event shall Contractor submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.
281
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 3 of 14

2.5 Hourly Fees. Fees for work performed by Contractor on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit B.

2.6 Reserved.

2.7 Payment of Taxes. Contractor is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

2.8 Payment upon Termination. In the event that the City or Contractor terminates this Agreement pursuant to Section 8, the City shall compensate the Contractor for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Contractor shall maintain adequate logs and timesheets to verify costs incurred to that date.

2.9 Authorization to Perform Services. The Contractor is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Public Works Maintenance Superintendent.

2.10 Reserved.

Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Contractor shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Contractor only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. Contractor shall make a written request to City to use facilities or equipment not otherwise listed herein.

3.1 Safety Requirements. In accordance with generally accepted construction practices and state law, Contractor shall be solely and completely responsible for conditions on the jobsite, including safety of all persons and property during performance of the work. This requirement shall apply continuously and not be limited to normal working hours.

Contractor shall take all necessary precautions and provide all necessary safeguards to prevent personal injury and property damage. Contractor shall provide protection for all persons including, but not limited to, its employees and employees of its subcontractors; members of the public; and employees, agents, and representatives of the City and regulatory agencies that may be on or about the work.

The services of the City in conducting review and inspection of Contractor's performance is not intended to include review of the adequacy of Contractor's work methods, equipment, bracing or scaffolding, or safety measures, in, on, or near any Contractor jobsite.

All work and materials shall be in strict accordance with all applicable state, city, county, and federal rules, regulations and codes, with specific attention to the United States Department of Labor Occupational Health and Safety Administration (OSHA) requirements. Contractor shall be solely responsible for compliance with all city, county, 282
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 4 of 14 and state explosive transport, storage, and blasting requirements and for any damages caused by such operations.

Contractor is hereby informed that work on City property could be hazardous. Contractor shall carefully instruct all personnel working on City property that all conditions of the property are potentially hazardous work areas as to potential dangers and shall provide such necessary safety equipment and instructions as are necessary to prevent injury to personnel and damage to property. Special care shall be exercised relative to work underground.

In addition to complying with all other safety regulations, Contractor shall abide by any and all other City requirements contained in any specifications, special conditions or manuals, which shall be made available by City upon request.

Contractor shall provide and maintain all necessary safety equipment such as fences, barriers, signs, lights, walkways, guards, and fire prevention and fire-fighting equipment and shall take such other action as is required to fulfill its obligations under this section. It is the intent of the City to provide a safe working environment under normal conditions.

CONTRACTOR IS ADVISED THAT CITY’S OPERATIONS AND PROPERTY ARE

INHERENTLY HAZARDOUS BECAUSE OF CONDITIONS SUCH AS CONFINED

SPACES, POTENTIALLY EXPLOSIVE ATMOSPHERES, AND POSSIBLE EXPOSURE TO PATHOGENS.

Contractor shall maintain all portions of the jobsite in a neat, clean, and sanitary condition at all times. If required by the City, toilets shall be furnished by Contractor where needed for use of its employees and their use shall be strictly enforced. Contractor shall not use the City's existing sanitary facilities, unless previously authorized by the City.

Contractor shall keep adequate first aid facilities and supplies available and instruction in first aid for its employees shall be given.

City reserves the right to require that Contractor bring onto the project or engage the services of a licensed safety engineer at any time during the term of this Agreement. If Contractor does not have a licensed safety engineer on staff, then City may require that Contractor engage a subcontractor or subconsultant as the project’s safety engineer.

Contractor shall bear all costs in connection with meeting the requirements of this section.

Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Contractor, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Contractor and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Contractor shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work.

Contractor shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Contractor's bid. Contractor shall not allow 283
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 5 of 14 any subcontractor to commence work on any subcontract until Contractor has obtained all insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect.

VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO EXECUTION. Contractor shall maintain all required insurance listed herein for the duration of this Agreement.

4.1 Workers’ Compensation.

4.1.1 General Requirements. Contractor shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Contractor. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than $1,000,000 per accident. In the alternative, Contractor may rely on a selfinsurance program to meet these requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Public Works Maintenance Superintendent.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents, and subcontractors.

4.1.2 Submittal Requirements. To comply with Subsection 4.1, Contractor shall submit the following:
a. Certificate of Workers’ Compensation Insurance in the amounts specified in the section; and
b. Waiver of Subrogation Endorsement as required by the section.

4.2 Commercial General and Automobile Liability Insurance.

4.2.1 General Requirements. Contractor, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than $2,000,000 and automobile liability insurance for the term of this Agreement in an amount not less than $2,000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles. 284
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 6 of 14

4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001, Code 1 (any auto). No endorsement shall be attached limiting the coverage.

4.2.3 Additional Requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
b. City, its officers, officials, employees, and volunteers are to be covered as additional insureds as respects: liability arising out of work or operations performed by or on behalf of the Contractor; or automobiles owned, leased, hired, or borrowed by the Contractor.
c. Contractor hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss.

Contractor agrees to obtain any endorsements that may be necessary to affect this waiver of subrogation.
d. For any claims related to this Agreement or the work hereunder, the Contractor’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

4.2.4 Submittal Requirements. To comply with Subsection 4.2, Contractor shall submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section; b. Additional Insured Endorsement as required by the section; c. Waiver of Subrogation Endorsement as required by the section; and d. Primary Insurance Endorsement as required by the section.

4.3 All Policies Requirements.

4.3.1 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. 285
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 7 of 14

4.3.2 Verification of Coverage. Prior to beginning any work under this Agreement, Contractor shall furnish City with complete copies of all Certificates of Liability Insurance delivered to Contractor by the insurer, including complete copies of all endorsements attached to the policies. All copies of Certificates of Liability Insurance and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Contractor beginning work, it shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time.

4.3.3 Deductibles and Self-Insured Retentions. Contractor shall disclose to and obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.

4.3.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

4.3.5 Endorsement Requirements. Each insurance policy required by Section 4 shall be endorsed to state that coverage shall not be canceled by either party, except after 30 days’ prior written notice has been provided to the City.

4.3.6 Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

4.4 Remedies. In addition to any other remedies City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Contractor’s breach:

Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
Order Contractor to stop work under this Agreement or withhold any payment that becomes due to Contractor hereunder, or both stop work and withhold any payment, until Contractor demonstrates compliance with the requirements hereof; and/or Terminate this Agreement.
286
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 8 of 14 Section 5. INDEMNIFICATION AND CONTRACTOR’S RESPONSIBILITIES. Contractor shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses, and costs (including without limitation, attorney’s fees and costs and fees of litigation) (collectively, “Liability”) of every nature arising out of or in connection with Contractor’s performance of the Services or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the sole negligence or willful misconduct of City.

The Contractor’s obligation to defend and indemnify shall not be excused because of the Contractor’s inability to evaluate Liability or because the Contractor evaluates Liability and determines that the Contractor is not liable to the claimant. The Contractor must respond within 30 days, to the tender of any claim for defense and indemnity by the City, unless this time has been extended by the City. If the Contractor fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Contractor under and by virtue of this Agreement as shall reasonably be considered necessary by the City, may be retained by the City until disposition has been made of the claim or suit for damages, or until the Contractor accepts or rejects the tender of defense, whichever occurs first.

Notwithstanding the forgoing, to the extent this Agreement is a “construction contract” as defined by California Civil Code Section 2782, as may be amended from time to time, such duties of Contractor to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.

In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Section 6. STATUS OF CONTRACTOR.

6.1 Independent Contractor. At all times during the term of this Agreement, Contractor shall be an independent contractor and shall not be an employee of City. This Agreement shall not be construed as an agreement for employment. City shall have the right to control Contractor only insofar as the results of Contractor's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor further acknowledges that Contractor performs Services outside the usual course of the City’s business; and is customarily engaged in an independently established trade, occupation, or business of the same nature as the Contractor performs for the City, and has the option to perform such work for other entities. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, 287
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 9 of 14 benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

6.2 Contractor Not an Agent. Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.2 Compliance with Applicable Laws. Contractor and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.

7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Contractor and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.

7.4 Licenses and Permits. Contractor represents and warrants to City that Contractor and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Contractor represents and warrants to City that Contractor and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Contractor and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.

7.5 Nondiscrimination and Equal Opportunity. Contractor shall not discriminate, on the basis of a person’s race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a “Protected Characteristic”), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Contractor under this Agreement.

Contractor shall include the provisions of this Subsection in any subcontract approved by the Public Works Maintenance Superintendent or this Agreement. 288
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 10 of 14 Section 8. TERMINATION AND MODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Contractor.

Contractor may cancel this Agreement upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation.

In the event of termination, Contractor shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Contractor delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Contractor or prepared by or for Contractor or the City in connection with this Agreement.

8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Contractor understands and agrees that, if City grants such an extension, City shall have no obligation to provide Contractor with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Public Works Maintenance Superintendent, City shall have no obligation to reimburse Contractor for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.

8.4 Assignment and Subcontracting. City and Contractor recognize and agree that this Agreement contemplates personal performance by Contractor and is based upon a determination of Contractor’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Contractor.

Contractor may not assign this Agreement or any interest therein without the prior written approval of the Public Works Maintenance Superintendent. Contractor shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Public Works Maintenance Superintendent.

8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Contractor shall survive the termination of this Agreement.

8.6 Options upon Breach by Contractor. If Contractor materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:

8.6.1 Immediately terminate the Agreement;
289
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 11 of 14

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Contractor pursuant to this Agreement;

8.6.3 Retain a different contractor to complete the work described in Exhibit A not finished by Contractor; or

8.6.4 Charge Contractor the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Contractor pursuant to Section 2 if Contractor had completed the work.

Section 9. KEEPING AND STATUS OF RECORDS.

9.1 Records Created as Part of Contractor’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Contractor prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Contractor hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Contractor agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both Parties.

9.2 Contractor’s Books and Records. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Contractor to this Agreement.

9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this Agreement requires Contractor to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of 3 years after final payment under the Agreement.

Section 10. MISCELLANEOUS PROVISIONS.

10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which 290
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 12 of 14 that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10.2 Venue. In the event that either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Alameda or in the United States District Court for the Northern District of California.

10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.

10.6 Conflict of Interest. Contractor may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Contractor in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Contractor shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Section 1090 et seq.

Contractor hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City. If Contractor was an employee, agent, appointee, or official of the City in the previous 12 months, Contractor warrants that it did not participate in any manner in the forming of this Agreement. Contractor understands that, if this Agreement is made in violation of California Government Code Section 1090 et seq., the entire Agreement is void and Contractor will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Contractor will be required to reimburse the City for any sums paid to the Contractor.

Contractor understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of California Government Code Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the State of California.

10.7 Solicitation. Contractor agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 291
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 13 of 14

10.8 Contract Administration. This Agreement shall be administered by the City Manager ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.

10.9 Notices. Any written notice to Contractor shall be sent to:

Tri-Valley Janitorial Service and Supply Inc
Amy Giamona
313 Earhart Way
Livermore, CA 94551
Any written notice to City shall be sent to:

City of Dublin
Att:_Dean McDonald, Public Works Maintenance Superintendent 100 Civic Plaza
Dublin, CA 94568

10.10 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A, B, and C represents the entire and integrated agreement between City and Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral.

Exhibit A Scope of Services
Exhibit B Compensation Schedule & Reimbursable Expenses Exhibit C Conflict of Interest Statement

10.11 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.

10.12 Certification per Iran Contracting Act of 2010. In the event that this contract is for one million dollars ($1,000,000.00) or more, by Contractor’s signature below Contractor certifies that Contractor, and any parent entities, subsidiaries, successors or subunits of Contractor are not identified on a list created pursuant to subdivision (b) of Section 2203 of the California Public Contract Code as a person engaging in investment activities in Iran as described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b) of Section 2202.5 of the California Public Contract Code, as applicable.

SIGNATURES ON FOLLOWING PAGE
292
293
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 1 of 27

EXHIBIT A

SCOPE OF SERVICES
SECTION 1 – GENERAL SERVICE PROVISIONS
A. Work Schedule - Janitorial services shall be provided up to seven (7) days per week at the time specified for each location. General cleaning shall be performed between the hours of 5:00 PM and 5:00 AM. The available time schedules for individual facilities are set forth in Attachments 1 through 10 of this Exhibit A. The City reserves the right, with one (1) week’s advance notice, to change schedules. Contractor shall provide twenty-four (24) hour emergency response, if requested, and shall respond to City within four (4) hours of request for emergency services. Contractor shall provide a specific monthly schedule of all monthly, quarterly and semiannual services by building, giving specific dates. The schedule for the first two (2) months shall be provided at least five (5) days prior to the first day of the Agreement term as set forth in Section 1.1. The schedule for the third month, and all subsequent months, shall be provided with each monthly invoice, and the invoices will not be paid if not accompanied by a cleaning schedule.

Such monthly, quarterly and annual cleaning services shall be provided on the day stated on the monthly cleaning schedule; and if such work requires more than one (1) day to conclude, Contractor must complete the work on successive days. Contractor may request a change to this cleaning schedule with seven (7) days' advance notice.

B. Holidays - The following twelve (12) days are City holidays on which Contractor may need to provide service. All City facilities are dynamic due to their programmed use; and some locations will require service on holidays, as provided below.

Public Safety Complex (Operates 24 hours/7 days per week) Public Library (Possible holiday services)
Senior Center (Possible holiday services)
Shannon Community Center (Possible holiday services)
Dublin Heritage Center
Wave Aquatic Center
294
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 2 of 27 Dublin Heritage Park and Museum
Corporation Yard
C. Supplies and Equipment

Janitorial closets located in City facilities may be used by Contractor and shall be kept clean and free of debris and odor at all times. All supplies and equipment stored in any City janitorial closet shall be stored in a neat and orderly manner and in such a way as to prevent injury to City staff, the public, or Contractor’s employees. Contractor’s on-site supervisor shall maintain an equipment inventory, and a copy shall be given to the Public Works Maintenance Superintendent or designee, upon request. Unless otherwise agreed by the City in writing, cleaning products shall meet the Green Seal-37 Standards. Further information regarding environmental or Green Seal products can be found at http://www.greenseal.org/findaproduct/index.cfm.

2. Contractor shall provide the following products for use at City locations: toilet paper; paper towels; toilet seat covers; trash can liners; liquid hand soap; and feminine sanitary supplies. City shall also provide at its expense all utilities, including lights, power and water. Contractor shall stock and refill all restroom dispensers, as outlined in the applicable sections of this Exhibit A (Janitorial Cleaning Specifications – Master List, #9 Restrooms, Locker Rooms, Dressing Rooms and Showers).

D. Supervision

All direction given to Contractor's supervisor shall be as binding as if given to Contractor.

2. Monthly janitorial supervisor’s reports shall be prepared and submitted to Public Works Maintenance Superintendent, or his/her designee, noting any building deficiencies needing correction.

3. While performing work under this Agreement, Contractor's supervisor shall carry a cell phone by which City staff shall be able to communicate with him/her. Other janitorial staff may use City phones designated by the Public Works Maintenance Superintendent, or his/her designee, to respond to work-related issues.
295
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 3 of 27

4. Contractor shall provide a list of all Contractor’s staff assigned to each work site. The list shall include name, address, and driver’s license number and the employee’s work schedule and assignment. At Contractor's expense all of Contractor's employees shall have taken and satisfactorily passed background screening for drug and alcohol use.

E. Training - Contractor shall provide ongoing documented training programs for all of Contractor’s staff. Training programs shall include, but not be limited to, quality standards, task definitions, IIPP plans (Injury and Illness Prevention Program), SDS sheets (Safety Data Sheets), Cal- OSHA (California Occupational Health and Safety) regulations and all other applicable safety regulations. Contractor shall provide to the Public Works Maintenance Superintendent, or his/her designee prior to beginning of work, and annually thereafter (provided to City with the twelfth (12th) invoice of each year), a report showing the training provided for the janitorial staff working in City buildings.

F. Employee Conduct - Employees of Contractor, while performing work under this Agreement, SHALL NOT:

1. Be accompanied in their work area by acquaintances, family members, assistants, or any other person unless such person is an on-duty authorized Contractor employee.

2. Remove any City property, or property, equipment, monies, forms or any other items belonging to an employee of the City, from City facilities.

3. Engage in horseplay or loud boisterous behavior.

4. Be under the influence of alcohol or drugs.

5. Gamble.

6. Smoke in any building.

7. Turn on or use any electronic equipment (computers, typewriters, radios, etc.) other than those supplied by Contractor.

8. Use any City telephones except those designated by the Public Works Maintenance Superintendent, or his/her designee, for the performance of 296
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 4 of 27 services under this Agreement.

9. Open any desk, file cabinet or storage cabinet.

10. Remove any articles from desks.

11. Consume any food or beverage other than that brought with or purchased by the employee.

12. Consume any food or beverage in any area NOT designated as a break or lunchroom.

G. Employee Removal - Contractor shall remove from service on City premises any employee of Contractor who, in the opinion of the Public Works Maintenance Superintendent, or his/her designee, is not performing the services in a proper manner or who is incompetent, disorderly, abusive, dangerous, insubordinate, disruptive, who does not comply with rules and regulations of the City, or is otherwise objectionable.

Contractor shall in no way interpret such removal to require dismissal of or other disciplinary action against the employee; and such removal shall not be the basis of any claim for compensation or damages against the City or any of its officers, employees or agents as to the performance of the work.

H. Employee Appearance and Identification - Contractor's personnel shall present a neat appearance and be easily recognized as Contractor employees. Contractor shall provide each employee with an identification badge and uniform. The badge shall include the employee’s photograph and name, an employee number and Contractor’s name. The identification badge shall be displayed on the front of the employee’s uniform at all times. Contractor accepts and understands that any employee who fails to meet this requirement may be asked to leave City property. Should this occur, the City will not compensate the Contractor or Contractor's employees for lost time. It is expressly understood that Contractor is responsible for ensuring that all of its employees possess and carry valid photo-identification at all times on City property.

I. Employee Qualifications - Contractor's employees shall be at least eighteen (18) years of age and thoroughly trained and qualified in the work assigned to them.

Contractor's employees shall be able to follow directions and shall be physically capable of performing the duties assigned to them, including lifting/moving heavy items, climbing ladders, etc.

All Contractor’s employees working at any City facility shall be required to submit personal information and copies of driver’s licenses or other valid identification for the purpose of background checks. Such personnel will also be subject to Live Scan Fingerprinting processing at the contractor’s expense. The City reserves the right to deny access based on information obtained in the background check through Live Scan Fingerprinting.
297
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 5 of 27 J. Reporting and Inspections

2. Status Reports: If and when unusual circumstances arise, a report shall be given to the Public Works Maintenance Superintendent, or his/her designee, the day of the occurrence. Examples of unusual circumstances include, but are not limited to, the observance of suspicious persons around a City facility or the discovery of inoperable lighting in a City facility.

3. Regular Inspections: Contractor’s account manager and supervisor shall meet with Facility Management representatives quarterly to ensure compliance with contract specifications and shall initiate meetings, as needed, to review work sites and resolve problems.

4. Timely Billing: Contractor shall provide special cleaning service invoices within fourteen (14) days of the services being provided. City shall be under no obligation to pay any invoice which is submitted to Public Works Maintenance Superintendent more than thirty (30) days beyond completion of special cleaning services.

K. Work Performance - Contractor shall adhere to the highest quality standards of the janitorial profession and the City’s cleaning standards as communicated by the Public Works Maintenance Superintendent, or his/her designee, and set forth in this Agreement. Contractor shall immediately verbally notify the Public Works Maintenance Superintendent, or his/her designee, of any occurrence or condition that interferes with its ability to be in full compliance with Agreement requirements and shall confirm such verbal notification in writing within twenty-four (24) hours.

M. Emergency Work - "Emergency work" is defined as any work beyond the general routine janitorial work required by this agreement. Emergency work shall require a shortened Contractor response time of between two (2) and four (4) hours, depending upon the nature of said work. Contractor shall have sufficient labor and call-out 298
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 6 of 27 procedures to ensure that staffing is available for this type of unplanned requirement.

The City of Dublin will work closely with Contractor to develop a procedure for reacting to emergency situations. Compensation for “Emergency Work” shall be in accordance with the hourly rate for Special Assignments as described above.

O. Security - Contractor shall be required to have available the keys provided by the City at all times while providing service to the City. All doors shall be unlocked and locked in such manner and at such times as required by each building’s specifications. Contractor shall be responsible for ensuring that all doors are closed and locked during its performance of janitorial duties. Lost keys or security access cards shall be immediately reported to the Public Works Maintenance Superintendent, or his/her designee, and charged to Contractor at the rate of $50.00 per key or security access card. In addition, Contractor shall reimburse City for all costs associated with re-keying any or all locks necessitated by lost keys in his/her control. Contractor's employees shall NOT set off, or fail to reset, a building alarm, as instructed. Such false alarms or failure to reset an alarm shall cause the City to incur damages, and Contractor shall be charged liquidated damages of One Hundred Fifty Dollars ($150) per event. Contractor's employees shall not operate for personal use any City computers, fax machines, telephones, television sets and/or copiers while performing services under this contract. Contractor shall be financially responsible for any loss, damages, or accrued charges for any unauthorized usage of City equipment.

P. Care of Facilities - Contractor's employees shall regularly observe the general condition of all building areas and report problem areas to Contractor's supervisor or lead custodian. Contractor shall be responsible for knowledge of and use of all fire alarms and fire prevention equipment. In case of emergency, Contractor’s employees shall notify the Emergency Services by dialing 911 and shall then call the Public Works Maintenance Superintendent, or his/her designee, immediately. For non-emergency repairs, Contractor shall report all required non-emergency repairs by contacting the Public Works Maintenance Superintendent, or his/her designee.

Q. Energy Conservation - Unless otherwise specified by Public Works Maintenance Superintendent, lights are to be turned off in facilities when janitorial staff is finished working for the evening.

R. Graffiti - Contractor shall immediately remove all graffiti from all surfaces found inside any of the buildings after consulting with the Public Works Maintenance Superintendent, or his/her designee, for removal methodology. Graffiti noticed on the 299
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 7 of 27 outside of any building shall be reported to Public Works Maintenance Superintendent, or his/her designee.

SECTION 2 – REQUIRED SERVICES
The services to be provided under this Agreement are listed in this Section 2 of Exhibit A. In some instances, services may differ among the various facilities. The following buildings are included in this agreement:

Civic Center, 100 Civic Plaza (Includes both City Hall and Cultural Arts Center Wings and portable building in parking lot)
Library, 200 Civic Plaza
Senior Center, 7600 Amador Valley Boulevard
Shannon Community Center, 11600 Shannon Avenue
Heritage Center (historical schoolhouse and church), 6600 Donlon Way Heritage Park & Museum, 11285 Dublin Boulevard
Wave Aquatic Center, 2401 Central Parkway (year-round)
Corporation Yard, 5709 Scarlett Court
Public Safety Complex, 6363 Clark Avenue
Camp Parks (38 buildings)
Following is a master list of services required under this Agreement. Not all services are required at all buildings; a specific breakdown is provided for each facility in Attachments 1 through 1 to this Exhibit A.

1. Flooring
a. Vinyl, linoleum, or concrete floors (sweep) – Sweep with an anti-dust mop. b. Vinyl, linoleum, or concrete floors (damp or wet mop) – Use warm water with good quality cleaner that leaves no visible or sticky cleaner residue, when dry. Remove all scuff and surface marks. Rinse, if necessary, with clear warm water, and clean mop.

Wipe any and all baseboards free of moisture and dirt. Protect all wall surfaces. Buff all tile floors, as required.
c. Vinyl and linoleum (clean and wax floors – traffic areas) – Dust entire floor and corners with treated mop. Damp mop and remove any spot or stains. Allow flooring to dry completely. Apply wax in traffic areas only, feathering out to corners. Corners shall be waxed only as part of complete stripping process (see below). d. Vinyl and linoleum (strip) – Strip completely and wax, including corners. e. Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs (sweep) – Sweep surfaces.
f. Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs (damp mop) – Use a dedicated mop and good-quality cleaner recommended for marble, slate, granite, ceramics and travertine. The floors shall be free of dust, dirt, cleaning material residue, streaks, mop strands, grease, and spills and thoroughly maintained to present an acceptable gloss. Protect all walls from splashing and wipe off any moisture or 300
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 8 of 27 chemicals from all baseboards. Polish wood molding, if necessary, to prevent moisture damage.
g. Stone, marble, slate, granite, ceramic tile, travertine floors, stairs (strip, seal) – Apply stripping solution. Machine scrub (conventional machine) and wet vacuum stripping. This shall be followed by an application of a neutralizer rinse, followed by a damp mopping with clear water. When floor is dry, apply finish or sealer. Protect all wall finishes and wipe down all baseboards to be free of moisture and residue. Polish, as needed.
h. Stone, marble, slate, granite, ceramic tile, travertine floors, stairs (refinishing) – Refinish as follows: Use a conventional (buffer) machine with a 3M blue cleaning pad and a trigger spray bottle with clean water to buff. Let floor dry. Follow with a dust mopping and then a damp mopping. Let floor dry. Apply two (2) coats of floor finish.

Be sure floor is thoroughly dry between coats. Within twenty-four (24) hours of last application of finish, burnish with a high-speed buffing machine (1,100 rpm).

2. Hardwood Floors and Carpeting
a. Hardwood floors for gymnasiums, ballrooms or dance floors (dust mopping) – Use a dedicated dust mop on hardwood floors with “Super Hil-Tone Dust” mop treatment, manufactured by Hillard (or equivalent). The mop shall be treated per manufacturer’s instructions.
b. Hardwood floor surfaces (wet mopping) – Use a dedicated wet mop with Hillard Super Shine All Cleaner (or equivalent; specific products required for Senior Center bamboo wood flooring and floor machine at Stager Gym). At the Gym mopping is done with a floor cleaning machine that uses a foam cleaner solution. Remove all scuff and surface marks. Follow directions on label.

NOTE – DO NOT USE the same mop for damp mopping and for applying the finish! c. Carpet and mats (vacuum traffic areas) – These areas include main entries and all doors, elevator lobbies, elevators, areas where food is available, main corridors in buildings and open landscaped areas. Vacuum traffic areas. Move all chairs, trashcans and other easily removed items, and vacuum underneath. Hand wipe baseboards.
d. Carpet and mats (vacuum all areas, including edges and corners) – Vacuum with an industrial- powered vacuum cleaner and inspect for spots. Remove spots, following the manufacturer’s recommendations completely, with an approved industrial-grade spot remover that leaves no visible residue. Report to the Public Works Maintenance Superintendent, or his/her designee, all tears, burns, unraveling or other damage. Move all chairs, trash cans and other easily removed items and vacuum underneath. Hand wipe baseboards. e. Carpet spot cleaning and spot removal – Perform, as necessary. f. Graffiti (remove all marks and writing) – Remove from all interior surfaces (doors and walls). If unable to remove graffiti, call Public Works at 925-833-6630 and leave a message. Leave caller's name, location of the building, floor and area where the graffiti is located. g. Walls, doors and molding (spot clean) – On a regular basis, inspect all walls, doors and moldings; and remove any and all fingerprints, smudges, dirt or accumulations from these areas, as required.
301
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 9 of 27

3. Doors and Entrances
a. Doors and entrances (clean and polish) – Clean and polish interior and exterior surfaces to a height of 8’, removing any and all fingerprints, smudges, dirt, cobwebs, insects, grease, oils or accumulations from these areas. On a regular basis, inspect all doors and entrances; and clean doors and entrances across the entire width of the entrance front, as required. b. Drinking Fountains – Clean, disinfect and polish.
c. Public Telephones (clean and disinfect) – Clean and disinfect all public telephones and enclosure walls. Remove all graffiti from phones and surrounding area. If unable to remove graffiti, contact Public Works at 925-833-6630 and give location and phone number.

4. Glass and Windows
a. Glass and windows – On a regular basis, inspect all glass and frames and remove any and all fingerprints, smudges, dirt, cobwebs, insects, grease, oils or accumulations from these areas to a height of 8 feet, as required. When glass is part of an entrance area, clean across the entire width of the entrance front, if required. Clean picture glass and mirrors as needed to remove fingerprints, smudges, and any other dirt or material, to leave a clean appearance.

5. Dusting
a. Dusting – Remove all accumulated dust, dirt, debris and cobwebs from all surfaces, corners, shelving crevices, office desks, bookcases, tables, partition tops, window ledges and baseboards.

Use treated mops and cloths to help prevent the redistribution of same into the air. Desktops shall be dusted only if papers have been removed.
b. Dusting (high dusting) – Remove all accumulated dust, dirt and debris from the surfaces, corners, crevices, light fixtures, partition tops, window ledges, door frames, jambs, and blinds.

Use treated mops and cloths to help prevent the redistribution of same in the air. Blind slats shall be individually cleaned. Remove cobwebs inside rooms, corners and ceilings. Clean HVAC vents and ceiling tiles.
c. Wastebaskets – Empty wastebaskets and replace liners. Empty recycling containers in individual offices and common areas. Material from recycling containers shall be kept separate from other trash and placed in appropriate bins. Remove all other boxes, cardboard and containers which are designated as “trash” and place in the designated dumpster. Break down all cardboard boxes before discarding in dumpster. Large recycling bins inside facilities (for example, in the Civic Center mail room and lunchroom) may be emptied by others; contractor should verify with the Facility Manager for each facility where trash and recyclable material is to be taken. d. Wastebasket/trash containers (wash and disinfect) – Clean and disinfect all wastebaskets and trash containers in all interior and exterior locations. e. Artificial Plants – Clean to remove dust and other debris

6. Elevators
a. Elevator (clean and polish) – Remove all finger and handprints, grease, oils, smudges or marks.

Polish interior walls, ceilings, and doors inside and outside. Vacuum carpet and elevator door tracks. Spot clean carpet or flooring, as necessary, to remove stains and odors.

7. Stairwells, Exterior and Interior
a. Staircases, balustrades and railings (dust and wipe) – Dust and wipe all staircase areas, including all railings and areas around and underneath stairs. Vacuum carpeted areas, and spot 302
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 10 of 27 clean carpet.
b. Stairwells – Sweep, damp mop and spot clean.

Damp wipe vinyl. Cloth fabrics require chemical cleaner to remove spots. f. Light switches (clean and disinfect) – Use a damp cloth to remove all smudges, fingerprints and dirt. Apply disinfectant.
g. Light fixtures (clean all) – Dust all with treated cloth. Vacuum and damp wipe, if necessary, to remove all accumulated dust and dirt.
h. HVAC vents and diffusers (clean all) – Vacuum and clean with disinfectant. Vacuum adjacent ceiling tiles and areas.

9. Restrooms, Locker Rooms, Dressing Rooms and Showers
a. Restrooms (clean, disinfect, restock supplies) – Clean and disinfect all urinals, toilets, partitions and plumbing. Damp mop floors with disinfectant. Clean and polish chrome and stainless fixtures. Clean, disinfect and deodorize interior and exterior of sanitary napkin depositories.

Replace disposal bags and plastic trash liners. Clean mirrors to be streak-free. Install disinfectant in floor drains and deodorizers in urinals. Fill all dispensers (soap, toilet paper, seat covers, paper towels, sanitary supplies and deodorizers). Inspect lighting for satisfactory operation. Report to the Public Works Maintenance Superintendent or his/her designee, all lights that are not working properly.
b. Showers (clean, disinfect) – Clean and disinfect all walls, floors and curtains. Entire area shall be free of soap scum, fungi, hair, urine deposits and unpleasant odors. Floors and tiled areas shall be free of streaks and mildew.
c. Locker rooms or dressing rooms - Install disinfectant in floor drains. Disinfect HVAC vents, and clean mirrors to be streak-free. Wax floors to maintain original appearance. Vacuum all carpet areas and remove all stains. Clean and disinfect lockers inside and outside, if unlocked. Do not disturb personal belongings.

10. Kitchen or Coffee Bar Areas
a. Kitchen/breakroom floors (degrease and disinfect) – Mop all kitchen floors with disinfectant.

Refinish, if necessary, to maintain original appearance. b. Kitchen/breakroom/coffee bar sinks, counters, and appliances (wash and disinfect) – Include all kitchen tabletops in area and generally clean up all stainless steel or laminate surfaces. c. Cabinets, sinks and appliances (degrease, disinfect and polish) – Specific to facilities with “working cooking kitchens.” Includes refrigerators, stoves, stove hoods, ovens, griddles, dishwashers, microwaves, and all stainless steel.
303
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 11 of 27 d. Kitchen Vent Hoods Over Stoves – Degrease, clean and polish. e. Kitchen Anti Fatigue Mats – Degrease, disinfect, rinse and dry. f. Kitchen Floor Drains – Degrease and clean the floor drains / catch basins in kitchen floor.

11. Special Areas
a. Bleachers (clean all surfaces) – Clean all areas around and under bleachers. Damp mop bleacher seats.
b. Jail area (clean and disinfect) – Clean and disinfect (when accessible) all walls, floors, ceilings and fixtures.
c. Janitorial closets (clean and stock) – Clean, organize, stock and keep odor- free. If any chemicals are stored here, maintain a binder of all Material Safety Data Sheets (MSDS) and keep in each closet.
d. Exercise rooms – Wipe down, clean, deodorize and disinfect all exercise apparatus and mats.

Remove and replace mats in same locations to ensure proper fit. e. Personal computers – Dust with anti-static cloth.
f. City refrigerators – Clean as specified for individual facilities. g. Venetian blinds – Dust and damp wipe blinds with a treated cloth to prevent redistribution of dust into the air.
h. Vending machines – Clean vending machine surfaces and sweep or dust mop under the machines.
i. Bleachers (sweep and pick up litter) – Sweep and pick up litter on, around and under bleachers.

SECTION 3 – GENERAL PROVISIONS
A. Liquidated Damages
When Contractor fails to perform, as specified, the services required in this agreement, the City will have been damaged by that lack of performance. Since it is difficult to define the amount of damage caused, Contractor shall agree to the following liquidated damages:

1. If trained personnel do not report to provide the services required by this Agreement, the City will incur damages; and liquidated damages of One Hundred Fifty and no/100 Dollars ($150.00) per occurrence will be deducted from payments due the Contractor. Contractor will be notified of the assessment of liquidated damages by telephone or FAX within twenty-four (24) hours of failure to report.

2. If Contractor fails to perform under the terms of this Agreement, the City will incur damage. Contractor will be notified by telephone or FAX within twenty-four (24) hours of the failure to perform, and performance shall be required within twenty-four (24) hours after receipt of such notice. If the performance failure is not corrected within twenty-four (24) hours of receipt of notice, the City will incur damages; and liquidated damages of One Hundred Fifty and no/100 Dollars ($150.00) per occurrence will be deducted from payments due the Contractor.

3. Liquidated damages of One Hundred Fifty and no/100 Dollars ($150.00) per occurrence will continue to be deducted from payments due the Contractor until the 304
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 12 of 27 performance failure is remedied.

B. Subcontracting - No portion of the services provided pursuant to this Agreement may be subcontracted or assigned without prior approval of the City of Dublin. Requests to subcontract all or any portion of services required by this Agreement shall be submitted to the City's Public Works Maintenance Superintendent, or his/her designee, at least thirty (30) days in advance of the proposed effective date of the subcontract. Contractor shall include in this written request a detailed description of how the Contractor plans to oversee the services performed by the proposed subcontractor. Contractor shall be responsible for services provided by any subcontractor as if Contractor were providing the services with its own organization. Any subcontractor who will provide services inside the Police Facility shall have successfully passed a background check as described above prior to commencing work in that building. Contractor shall bear the expense of any subcontractor background checks.

C. Labor Strike - Contractor shall be responsible for its own labor relationships and shall negotiate and be responsible for resolving any and all disputes between itself and its employees or any union representing its employees. Whenever Contractor has knowledge that any actual or potential labor dispute is delaying, will delay, or threatens to delay, the timely performance of services under this Agreement, Contractor shall immediately give written notice thereof to the City's Public Works Maintenance Superintendent, or his/her designee. It shall be the Contractor’s responsibility to provide continuous services, without interruption, to all buildings and facilities specified herein throughout the term of the Agreement. In the event of a labor strike, Contractor shall provide the means, at Contractor’s cost, to provide continuous services in full compliance with Agreement requirements. Failure to do so will cause the City to take whatever action is necessary to provide the services. If, in doing so, City incurs costs in excess of those that would have been paid to the Contractor for the same services, these excessive costs shall be paid by the Contractor.

D. Pricing - All rates and/or prices included in this Agreement are firm and not subject to escalation, except on an annual basis according to the Consumer Price Index as provided in the Agreement. Contractor represents and warrants that all rates and/or prices are at least as low as those currently being quoted by Contractor to commercial or government users for the same work of similar scope under similar circumstances.

E. Terms of Payment - Payment shall be made within thirty (30) days from the date of receipt of invoice or acceptance of work, whichever occurs last. If City is entitled to a prompt payment discount, the period of computation shall commence on the date of receipt of invoice or acceptance of work by City, whichever occurs last. City shall endeavor to pay each invoice within thirty (30) days but shall not be responsible to Contractor for additional charges, interest or penalties due to failure to pay within that period.

F. Warranty - Contractor warrants that the work performed under this Agreement complies with all specifications and that workmanship is free from defects. If any portion of the work has not been completely described in this Agreement, it shall comply with nationally recognized codes and established industry standards. Contractor agrees that the aforementioned 305
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 13 of 27 warranties shall be in addition to any warranties provided by law or offered by Contractor.

H. Force Majeure - Neither party to the Agreement shall be held responsible for delay or default caused by fire, riot, acts of God, and/or war which is beyond that party's reasonable control.

City may terminate the Agreement upon written notice after determining such delay or default will reasonably prevent successful performance of the Agreement. 306
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 14 of 27 ATTACHMENT 1
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Civic Center, City Hall Wing, 100 Civic Plaza Estimated Building Size: 31,800 SF
Cleaning Frequency: 5 days per week, Monday – Friday
Janitorial Cleaning Hours: 5:00 PM to 5:00 AM
FREQUENCY TASK See Section 2
“Required Services”
Daily: Vinyl, linoleum, terrazzo, or concrete floors, sweep and/or dust mop all floors 1a Carpet and mats - vacuum traffic areas, staircases, and workspaces 2c Carpet spot cleaning and removal - (as necessary) 2e
Dusting - all tabletops, office desks, and filing cabinets, and other surfaces 5a Dusting - removal of accumulated dust 5a
Graffiti - remove all marks and writing (general)
Drinking fountains - clean, disinfect and polish 3b
Telephones (all phones) - clean and disinfect 3c
Wastebaskets - empty and reline 5c
Elevators - clean and polish 6a
Restrooms - clean, disinfect, and restock supplies 9a
Kitchen breakroom floors - degrease and disinfect 10a
Kitchen breakroom sinks & counters - degrease and disinfect 10b Coffee bar sinks and counters – degrease and disinfect 10b Weekly: Carpet and mats - vacuum all areas, including edges and corners 2d Broom sweep receiving/file room concrete floor 1a
Clean and disinfect light switches 8f
Wash white boards and pen rails (if erased) 8d
Bi-Weekly: Clean tile grout
Monthly: Vinyl and linoleum - clean and wax floors - traffic areas 1c Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
Wood fixtures - polish 8c
Venetian blinds - wipe down and clean 11g
Quarterly: Vinyl and linoleum - strip completely and wax 1d Wastebasket/trash containers - wash and disinfect 5d
Light fixtures - clean all 8g
HVAC vents and diffusers - clean all 8h
Vending machines – clean machines and sweep/dust mop underneath 11h Artificial plants – Clean to remove dust and other debris 5e Semi-Annually: . Strip and wax all hard surface floors: terrazzo, vinyl or linoleum 1d, 1g .
307
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 15 of 27 ATTACHMENT 2
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Civic Center, Cultural Arts Center, 100 Civic Plaza Estimated Building Size: 21,200 SF (includes auxiliary triple-wide trailer in gated parking lot) Cleaning Frequency: 5 days per week, Monday – Friday
Janitorial Cleaning Hours: 5:00 PM to 5:00 AM
FREQUENCY TASK See Section 2 “Required
Services”
Daily: Vinyl, linoleum, or concrete floors, sweep and/or dust mop all floors 1a Carpet and mats - vacuum traffic areas, staircases, & workspaces 2c Carpet spot cleaning and removal - (as necessary) 2g
Dusting - all tabletops, office desks, filing cabinets, & other surfaces 5a Graffiti - remove all marks and writing 2h
Drinking fountains - clean, disinfect and polish 3b
Clean and disinfect telephones 3c
Glass and windows (building entrances, lobby areas, etc.) 4a Dusting - removal of accumulated dust. 5a
Wastebaskets - empty and reline 5d
Elevators - clean and polish 6a
Restrooms - clean, disinfect, and restock supplies 9a
Showers and locker rooms - clean and disinfect 9b,c
Kitchen breakroom floors - degrease and disinfect 11a
Kitchen breakroom sinks - degrease and disinfect 11b
Old Jail area - clean and disinfect (when accessible) 11b Weekly: Broom sweep sally port concrete floor when accessible 1b Carpet and mats - vacuum all areas, including edges and corners 2d Walls, doors and molding - remove fingerprints, smudges and dirt 2I Doors & entrances - clean and polish, remove fingerprints & smudges 3a Clean stair handrails 7a
Wash white boards and pen rails (if erased) 8d
Exercise rooms - clean and deodorize 11d
Monthly: Vinyl and linoleum - clean and wax floors - traffic areas 1c Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
Wood fixtures - polish 8c
Fabric or carpeted wall coverings - dust and/or vacuum, spot clean 8e Light switches - clean and disinfect 8f
Janitorial closets – clean, organize, stock and keep order-free 11c Venetian blinds - wipe-down and clean 11g
Vending machines – clean machines and sweep/dust mop underneath 11h Quarterly: Vinyl and linoleum - strip completely and wax 1d Stone, marble, slate, granite, ceramic tile, travertine floors, stairs 1g Wastebasket/trash containers - wash and disinfect 5e
Light fixtures - clean all 8g
HVAC vents and diffusers - clean all 8h
Personal computers - clean with anti-static cleaner 11e Semi-Annually: City refrigerators – break room only 11f 308
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 16 of 27 ATTACHMENT 3
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Library, 200 Civic Plaza
Estimated Building Size: 38,215 SF (entire Library)
Cleaning Frequency: 6 days per week, Monday – Sunday (except Fridays) Janitorial Cleaning Hours: 11:00 PM to 5:00 AM
FREQUENCY TASK See Section 2 “Required
Services”
Daily: Vinyl, linoleum, or concrete floors (sweep and/or dust mop all floors) 1a Stone, marble, ceramic, slate (sweep) 1e
Carpet and mats (vacuum traffic areas) 2c
Carpet spot cleaning and spot removal 2e
Graffiti (remove all marks and writing) 2f
Doors and entrances (clean and polish) 3a
Drinking fountains (clean, disinfect and polish) 3b
Public Telephone (clean and disinfect) 3c
Dusting (remove accumulated dust) 5a
Wastebaskets (empty and replace liners) 5c
Restrooms (clean, disinfect, restock) 9a
Kitchen/coffee bar sinks (clean and disinfect) 10b
Weekly: Vinyl, linoleum or concrete floors (damp/wet mop) 1b Stone, marble, ceramic, slate (damp/wet mop) 1f
Carpets and mats (vacuum all areas, including edges and corners 2d Walls, doors and molding (spot clean) 2g
Glass and windows (remove fingerprints, smudges, dirt) 4a Whiteboards and pen rails (clean, if erased) 8d
Cabinets, sinks and appliances (degrease, disinfect, and polish) 10c Monthly: Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
Wood fixtures – polish 8c
Light switches - clean and disinfect 8f
Janitorial closets – clean, organize, stock and keep odor-free 11c Kitchen vent hoods over microwaves – degrease, clean & polish 10d Quarterly: Vinyl and linoleum - clean and wax floors - traffic areas 1c Stone, marble, granite, ceramic tile floors (strip and seal) 1g Wastebasket/trash containers - wash and disinfect 5d
Light fixtures - clean all 8g
HVAC vents and diffusers - clean all 8h
Personal computers - clean with anti-static cleaner 11e Venetian blinds (dust and damp wipe) 11g
Semi-Annually: Vinyl and linoleum - strip completely and wax 1d City refrigerator in office area (clean and disinfect) 1f Annually: Stone, marble, granite, ceramic tile floors (refinishing) 1h 309
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 17 of 27 ATTACHMENT 4
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Senior Center, 7600 Amador Valley Boulevard
Estimated Building Size: 15,500 SF
Cleaning Frequency: 5 days per week, Monday – Friday
Janitorial Cleaning Hours: 10:30 PM to 5:00 AM; Weekends as needed following special events FREQUENCY TASK See Section 2 “Required
Services”
Daily: Vinyl, linoleum, or concrete floors (sweep and/or dust mop all floors) 1a Stone, marble, ceramic, slate (sweep) 1e
Hardwood floor in ballroom (sweep and dust mop on Tue/Thu) 2a Hardwood floor in ballroom (sweep and damp mop on Mon/Wed/Fri) 2b Carpet and mats (vacuum traffic areas) 2c
Carpet spot cleaning and spot removal 2e
Graffiti (remove all marks and writing) 2f
Doors and entrances (clean and polish) 3a
Drinking fountains (clean, disinfect and polish) 3b
Public Telephone (clean and disinfect) 3c
Dusting (remove accumulated dust) 5a
Wastebaskets (empty and replace liners) 5c
Restrooms (clean, disinfect, restock) 9a
Kitchen quarry tile floors (remove mats, degrease, disinfect, replace mats) 10a Kitchen/coffee bar sinks (clean and disinfect) 10b
Weekly: Vinyl, linoleum or concrete floors (damp/wet mop) 1b Stone, marble, ceramic, slate (damp/wet mop) 1f
Carpets and mats (vacuum all areas, including edges and corners) 2d Walls, doors and molding (spot clean) 2g
Glass and windows (remove fingerprints, smudges, dirt) 4a Whiteboards and pen rails (clean, if erased) 8d
Cabinets, sinks and appliances (degrease, disinfect, and polish) 10c Kitchen Anti-Fatigue Mats (degrease and disinfect) (Fridays) 10e Kitchen Floor Drains (degrease and clean) (Fridays) 10f Monthly: Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
Wood fixtures – polish 8c
Light switches - clean and disinfect 8f
Janitorial closets – clean, organize, stock and keep odor-free 11c Kitchen vent hoods over stoves – degrease, clean and polish 10d Quarterly: Vinyl and linoleum - clean and wax floors - traffic areas 1c Stone, marble, granite, ceramic tile floors (strip and seal) 1g Wastebasket/trash containers - wash and disinfect 5d
Light fixtures - clean all 8g
HVAC vents and diffusers - clean all 8h
Personal computers - clean with anti-static cleaner 11e Venetian blinds (dust and damp wipe) 11g
Artificial Plants - clean to remove dust 5e
Semi-Annually: Vinyl and linoleum - strip completely and wax 1d City refrigerator in office area (clean and disinfect) 1f Annually: Stone, marble, granite, ceramic tile floors (refinishing) 1h 310
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 18 of 27 ATTACHMENT 5
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Wave Aquatic Center
Estimated Building Size: 30,000 SF
Cleaning Frequency: January – December, 7-days per week Janitorial Cleaning Hours: 5:00 PM to 5:00 AM
PLEASE NOTE: PEAK SEASON is from Memorial Day through Labor Day, where more attention to all areas is required.

FREQUENCY TASK See Section 2
Required Services
Daily: Interior floors (sweep and/or dust mop all floors) 1a * Tile hallway area (scrub machine and disinfect) 1f
Interior flooring in lobbies/office (damp/wet mop, disinfect, vacuum, move furniture 1i Doors and entrances (clean and polish) 3a
Drinking fountains (clean, disinfect and polish) 3b
Public Telephone (clean and disinfect) 3c
Dusting (remove accumulated dust) 5a
*
Wastebaskets (empty and replace liners) 5c
Restrooms (clean, disinfect, scrub machine, restock) 9a * Showers (clean, scrub machine, clear drain strainers and disinfect) 9b * Locker rooms and dressing rooms (clean, disinfect, scrub machine) 9c *
Use machine provided by City – Clean Advance Machine and/or Karcher B60 Battery Scrubber (Staff also expected to maintain and clean the machines after every use)
Weekly: Walls, doors and molding (spot clean) 2g
Glass and windows (remove fingerprints, smudges, dirt) 4a Cabinets, sinks and appliances (degrease, disinfect, and polish) 10c City refrigerators (clean as specified) 11f
Formica and metal desks - clean all 8b
Monthly: Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Wood fixtures – polish 8c
Light switches - clean and disinfect 8f
Janitorial closets - clean organize, stock and keep odor-free 11c Complete and thorough machine scrub all hard floor surfaces 1f Quarterly:
(3x per year) Wastebasket/trash containers - wash and disinfect 5d Personal computers - clean with anti-static cleaner 11e Venetian blinds (dust and damp wipe) 11g
311
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 19 of 27 ATTACHMENT 6
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Heritage Center, 6600 Donlon Way
Estimated Building Size: School House – 2,900 SF, Church – 1,550 SF Cleaning Frequency: School House – 3 days per week (Wed/Fri/Sun); Church – 1 day per week (Wed) Janitorial Cleaning Hours: 9:00 PM to 5:00 AM
Please note: Due to nature and historical value of the Heritage Center, all cleaning products must receive approval from Museum Director prior to use.

FREQUENCY TASK See Section 2 Required
Services
Daily: Vinyl, linoleum, or concrete floors (sweep and/or dust mop all floors) 1a Hardwood floors (sweep and dust mop) 2a
Carpet and mats (vacuum traffic areas) 2c
Carpet spot cleaning and spot removal 2e
Graffiti (remove all marks and writing) 2f
Doors and entrances (clean and polish) 3a
Dusting (remove accumulated dust) 5a
Wastebaskets (empty and replace liners) 5c
Restrooms (clean, disinfect, restock) 9a
Weekly: Vinyl, linoleum or concrete floors (damp/wet mop) 1b Hardwood floors (sweep and damp mop) 2b
Carpets and mats (vacuum all areas, including edges and corners) 2d Walls, doors and molding (spot clean) 2g
Glass and windows (remove fingerprints, smudges, dirt) 4a Monthly: Dusting - high dusting 5b
Formica and metal desks – clean all 8b
Light switches - clean and disinfect 8f
Janitorial closets – clean, organize, stock and keep odor-free 11c Quarterly: Vinyl and linoleum - clean and wax floors - traffic areas 1c Wastebasket/trash containers - wash and disinfect 5d
Light fixtures - clean all 8g
HVAC vents and diffusers – clean all 8h
Personal computers - clean with anti-static cleaner 11e Venetian blinds (dust and damp wipe) 11g
SemiAnnually:Vinyl and linoleum - strip completely and wax 1d 312
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 20 of 27 ATTACHMENT 7 (Page 1 of 2)
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Heritage Park and Museum, 11285 Dublin Boulevard Estimated Building Size: See below
Cleaning Frequency: 5 days per week, Monday – Friday
Janitorial Cleaning Hours: 5:00 PM to 12:00 AM
Please note: Due to nature and historical value of the Heritage Center, all cleaning products must receive approval from Museum Director prior to use.

Sunday School Barn: 1327 SF
FREQUENCY TASK See Section 2 “Required
Services”
Daily: Wood floor – sweep
Wastebasket – empty and replace liner
2a
5c
Weekly: Walls, doors, moldings – spot clean as needed
Glass and windows – remove fingerprints, smudges, dirt
Doors – clean and polish
Dusting – dust windowsills and furniture
2g
4a
3a
5a/5b
Monthly: Dusting – high dusting 5b
Light switches – clean and disinfect 8f
Janitorial closets – clean, organize, stock and keep odor-free 2a/2b Vinyl and linoleum – clean and wax floors - traffic areas 5d Quarterly: Light fixtures and fans – clean 8g
HVAC vents – clean 8h
Restrooms: 289 sq. ft.

FREQUENCY TASK See Section 2
“Required Services”
Daily: Floor – sweep and mop
Toilets – clean and disinfect
Doors – clean and polish
Wastebasket – empty and replace liner
1a/1b
9a
3a
5c
Weekly: Walls, doors, moldings – spot clean
Glass and windows – remove fingerprints, smudges, dirt
Dusting – dust windowsills and furniture
2g
4a
5a/5b
Monthly: Dusting – high dusting 5b
Light switches – clean 8f
Janitorial closets – clean, organize, stock and keep odor-free 11c Wastebasket/trash containers – clean and disinfect 5d
Quarterly: Light fixtures and fans – clean 8g
HVAC vents – clean 8h
313
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 21 of 27 ATTACHMENT 7 (Page 2 of 2)
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Ceramics/Art Studio: 330 sq. ft.

FREQUENCY TASK See Section 2 Required
Services
Daily: Dusting (dust windowsills and furniture)
Wastebasket (empty and replace liner)
Floor - sweep and mop
5a/5b
5c
1a/1b
Weekly: Walls, doors, moldings (spot clean)
Glass and windows - remove fingerprints, smudges and dirt Doors (clean and polish)
Dusting – high dusting
2g
4a
3a
5b
Monthly: Light switches – clean 8f
Quarterly: Wastebasket/trash containers – clean and disinfect Light fixtures – clean
HVAC vents – clean all
5d
8g
8h
Kolb House: 2304 sq. ft.

FREQUENCY TASK See Section 2 “Required
Services”
Weekly: Bathroom and Kitchen Floor – sweep and damp mop Bathroom fixtures – clean and disinfect
Kitchen counters – wipe with light solution
Wastebaskets – empty and replace liner
Back Porch – sweep and clean
Public Room – vacuum carpeted areas, spot clean
Halls – vacuum carpeted areas, spot clean
Stairs – vacuum carpeted areas, spot clean
1a/1b
9a
10b
5c
1e
7a
7a
7a
Walls, doors, moldings – spot clean
Glass and windows – remove fingerprints, smudges, dirt
Dusting – dust windowsills and furniture
Doors – clean
2g
4a
5a/5b
3a
Monthly: Dusting – high dusting 5b
Light switches – clean and disinfect 8f
Janitorial closets – clean, organize, stock and keep odor-free 11c Quarterly: Wastebasket/trash containers – clean and disinfect Light fixtures and fans – clean
5d
8g
HVAC vents – clean 8h
314
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 22 of 27 ATTACHMENT 8
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Shannon Community Center, 11600 Shannon Avenue Estimated Building Size: 18,250 SF
Cleaning Frequency: 5 days per week, Monday – Friday
Janitorial Cleaning Hours: 10:00 PM to 5:00 AM; Weekends as needed following special events FREQUENCY TASK See Section 2
“Required Services”
Daily Sweep and/or dust mop all hard surface floors 2a
Vacuum all carpet area 2d
Spot clean carpet areas 2e
Graffiti (remove all marks and writing) 2f
Doors and entrances (clean and polish) 3a
Drinking fountains (clean, disinfect and polish) 3b
Public Telephones (clean and disinfect) 3c
Dust all surfaces 5a
Wastebaskets (empty and replace liners) 5c
Restrooms (clean, disinfect, and restock) 9a
Kitchen/coffee bar sinks (clean and disinfect) 10b
Kitchen floor – remove mats, degrease, disinfect, replace mats 10a Weekly Damp mop all hard surface floors 2b
Vacuum all carpeted areas including the edges 2d
Spot wash all walls, doors, and moldings 2g
Remove fingerprints and smudges from glass and windows 4a Wash whiteboards and pen rails (if erased) 8d
Cabinets, sinks and appliances (degrease, disinfect and polish) 10c Wash Anti-Fatigue mats (degrease and disinfect) 10e
Kitchen floor drains (degrease and clean) 10f
Glass and windows – remove fingerprints, smudges, dirt 4a Monthly: Dusting (high dusting) 5b
Wooden furniture (clean and polish) 8a
Wooden fixtures (polish) 8c
Light switches (clean and disinfect) 8f
Janitorial closets (clean, organize, stock and deep odor free) 11c Kitchen vent hoods over stoves (degrease, clean and polish) 10d Quarterly: Vinyl and linoleum (clean and refinish floors, traffic areas) 1d Semi-Annually: Vinyl and linoleum - strip completely and wax 1d Annually: Stone, marble, granite, ceramic tile floors (refinishing) 1h 315
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 23 of 27 ATTACHMENT 9
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Corporation Yard, 5709 Scarlett Court
Estimated Building Size: 3,500 SF (office space only)
Cleaning Frequency: 3 days per week, Monday, Wednesday, Friday Janitorial Cleaning Hours: 5:00 PM to 5:00 AM
FREQUENCY TASK See Section 2 “Required
Services”
Daily: Vinyl, linoleum, or concrete floors – sweep and/or dust mop all floors 1a Carpet and mats – vacuum traffic areas and offices 2c
Carpet spot cleaning and removal – as necessary 2g
Graffiti – remove all marks and writing 2h
Glass and windows – remove fingerprints, smudges, dirt 4a Dusting – removal of accumulated dust 5a
Wastebaskets – empty and reline 5c
Restrooms – clean, disinfect, and restock supplies 9a,b Weekly: Carpet and mats – vacuum all areas, including edges and corners 2d Walls, doors and molding – remove fingerprints, smudges and dirt 2I Doors & entrances – clean and polish, remove fingerprints & smudges 3a Dusting – all tabletops, office desks, and filing cabinets 5a White boards and pen rails – wash clean, if erased 8d
Monthly: Dusting – high dusting 5b
Wooden furniture – clean and polish 8a
Formica and metal desks – clean all 8b
Wood fixtures – polish 8c
Fabric or carpeted wall coverings- dust and/or vacuum, spot clean 8e Light switches – clean and disinfect 8f
Quarterly: Vinyl and linoleum – clean and wax floors 1c . Wastebasket/trash containers – wash and disinfect 5d
Light fixtures – clean all 8g
HVAC vents and diffusers – clean all 8h
Personal computers – clean 12h
Semi-Annually: Glass and windows, interior and exterior – all areas 4b 316
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 24 of 27 ATTACHMENT 10
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Public Safety Complex, 6363 Clark Avenue
Estimated Building Size: 3,500 SF (office space only)
Cleaning Frequency: 6 days per week, Monday - Saturday
Janitorial Cleaning Hours: 4:30 PM to 8:30 PM
FREQUENCY TASK See Section 2 “Required
Services”
Daily: Vinyl, linoleum, or concrete floors – sweep and/or dust mop all floors 1a Carpet and mats – vacuum traffic areas and offices 2c
Carpet spot cleaning and removal – as necessary 2g
Graffiti – remove all marks and writing 2h
Glass and windows – remove fingerprints, smudges, dirt 4a Dusting – removal of accumulated dust 5a
Wastebaskets – empty and reline 5c
Restrooms – clean, disinfect, and restock supplies 9a,b Weekly: Carpet and mats – vacuum all areas, including edges and corners 2d Walls, doors and molding – remove fingerprints, smudges and dirt 2I Doors & entrances – clean and polish, remove fingerprints & smudges 3a Dusting – all tabletops, office desks, and filing cabinets 5a White boards and pen rails – wash clean, if erased 8d
Monthly: Dusting – high dusting 5b
Wooden furniture – clean and polish 8a
Formica and metal desks – clean all 8b
Wood fixtures – polish 8c
Fabric or carpeted wall coverings- dust and/or vacuum, spot clean 8e Light switches – clean and disinfect 8f
Quarterly: Vinyl and linoleum – clean and wax floors 1c . Wastebasket/trash containers – wash and disinfect 5d
Light fixtures – clean all 8g
HVAC vents and diffusers – clean all 8h
Personal computers – clean 12h
Semi-Annually: Glass and windows, interior and exterior – all areas 4b 317
Exhibit A
ATTACHMENT 11
Location:

Estimated Building Size:

Cleaning Frequency:
318
Exhibit A
319
Exhibit A
320
Services Agreement between
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc.

July 1, 2021
Exhibit B – Page 1 of

EXHIBIT B

COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES

JANITORIAL SERVICES
City Facilities Monthly Rate Annual Cost
City Hall Wing, Civic Center, 100 Civic Plaza, including portable building located in Cultural Arts Center parking lot,
5-days per week service, Monday-Friday
$3,180.00 $38,160.00
Cultural Arts Center Wing, Civic Center, 100 Civic Plaza, 5-days per week service, Monday-Saturday $2,100.00 $25,200.00 Library, 200 Civic Plaza (Community Room, Lobby, Main Restrooms, City Staff Offices),
6-days per week service, Monday-Sunday, except Friday
$4,252.00 $51,024.00
Shannon Community Center, 11600 Shannon Avenue,
5-days per week service, Monday-Friday $2,149.00 $25,788.00 Senior Center, 7600 Amador Valley Blvd.,
5-days per week service, Monday-Friday $1,947.75 $23,373.00 Heritage Center, 6600 Donlon Way, including Murray Schoolhouse and St. Raymond’s Church,
3-days per week service (Murray Schoolhouse)
1-day per week service (St. Raymond’s Church)
$567.00 $6,804.00
Dublin Heritage Park and Museum, 11285 Dublin Blvd.,
5-days per week service, Monday-Friday $567.00 $6804.00 The Wave Aquatic Center, 4201 Central Pkwy
7-days per week service $4,400.00 $52,800.00
Corporation Yard, 5709 Scarlett Court,
3-days per week service, Mon, Wed, Friday $640.00 $7,680.00 Public Safety Complex (Police Services), 6361 Clark Ave, 6-days per week service, Monday-Saturday $2,800.00 $33,600.00 TOTAL ANNUAL COST: $271,233.00
Extra Services Monthly Cost Annual Cost
Daily Cleaning and disinfecting of high-touch areas at various City Facilities
5-days per week service, Monday-Friday
$3,980.00 $47,760.00
Electrostatic Cleaning at various City Facilities
Monthly $3,988.00 $47,856.00
TOTAL ANNUAL COST: $95,616.00
Camp Parks Reserve Forces Training Area Monthly Cost Annual Cost Office and training areas (Approximately 125,000 sf) $21,000.00 $252,000.00 Tile floor maintenance $2,308.00 $27,696.00
TOTAL ANNUAL COST: $279,696.00
Extra Work:

Rate for scheduled extra work at $21.50 per hour for a minimum of 2 hours for special events. 321
Services Agreement between
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc.

July 1, 2021
Exhibit B – Page 2 of

JANITORIAL SUPPLIES - COST

ALL FACILITIES
Estimated Quantity Case
Quantity Product/Description Per Case Price
125 cs Toilet Tissue, 2-ply, 500 sheets/roll 80/500 $33.75 325 cs Multifold Towels, bleached 16/250 $21.76
60 cs 40" x 48" or 40" x 46" Trash Liners, 125 $36.50

1.8 mil or better
70 cs 33” x 39” Trash Liners, 150 $38.03

1.8 mil or better
50 cs 24” x 23” Trash Liners (wastebasket liners) 500 $22.73

0.4 mil or better
30 cs 40” X 46” Clear Trash Liners 150 $36.26

1.7 mil or better
30 cs 33” x39” Clear Trash Liners 250 $39.67

Contractor shall notify City of any proposed increases to costs no later than 60 days prior to a new Fiscal Year (July 1 – June 30). Any changes to costs shall be approved in writing by the Public Works Maintenance Superintendent, or their designee. Any such annual increase shall be calculated based on the Consumer Price Index for All Urban Consumers (CPI-U) and shall not exceed 3%.

Year 1 Year 2 Year 3 Total
City Facilities Services $271,233.00 $279,370.00 $287,751.00 $838,354.00 Camp Parks RFTA
Services & Supplies $330,887.00 $340,813.61 $351,038.02 $1,022,738.63 Extra Services (Est.) $25,000.00 $25,000.00 $25,000.00 $75,000.00 COVID Janitorial Services $95,616.00 $98,484.48 $101,439.01 $295,539.49 Janitorial Supplies (Est.) $53,817.50 $55,432.03 $57,094.99 $166,344.51 Totals $776,553.50 $799,100.12 $822,323.02 $2,397,976.63 Invoices shall be submitted electronically to: [email protected] no more than once monthly and as work is completed.
322
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit C – Page 1 of 1

EXHIBIT C

CONFLICT OF INTEREST
Consultant confirms the ability to meet the City of Dublin’s Conflict of Interest requirements as specified in the City’s RFP.

Consultant is not aware of any recent, current or anticipated contractual obligations which will pose a potential conflict of interest with the work on this project. Consultant agrees that, for the term of this agreement, no member, officer or employee of the City of Dublin, or a public body within Alameda County or member of delegate to the Congress of the United States, during his/her tenure of for one year thereafter, shall have any direct interest in the contacts or any direct or material benefit arising therefrom. 323

STAFF REPORT

CITY COUNCIL

Page 1 of 3 ends

Dublin City CouncilJune 4, 2024

Dublin City Council
June 4, 2024