Dublin City Council
October 7, 2025

3) All requisite insurance policies to be maintained by the CONSULTANT pursuant to the AGREEMENT, as may be amended from time to time, shall include coverage for the original term.
4) The individuals executing this FIRST AMENDMENT and the instruments referenced in it on behalf of CONSULTANT each represent and warrant that they have the legal power, right and actual authority to bind CONSULTANT to the terms and conditions of this FIRST AMENDMENT.

SIGNATURES ON THE FOLLOWING PAGE
553

IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to be executed as of the date .

CITY OF DUBLIN PAKPOUR CONSULTING GROUP, INC.

By: _____________________________ By: _____________________________ Linda Smith, City Manager Joubin Pakpour, P.E.

Dated:

ATTEST:

By: _____
Marsha Moore, City Clerk
APPROVED AS TO FORM:

By: _____________________________
City Attorney
554

AMENDMENT #2 TO CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND PAKPOUR CONSULTING GROUP, INC.WHEREAS, on July 1, 2021, the City of Dublin (hereinafter referred to as "CITY") and Pakpour Consulting Group, Inc. (hereinafter referred to as (" CONSULTANT") entered into a Consulting Services Agreement for On-Call Development Review and On-Call Construction Management and Inspection (hereinafter referred to as the “AGREEMENT”); andWHEREAS, on December 16, 2021 the City Manager approved Amendment No. 1 to the Consulting Services Agreement for Emergency Operations Assistance; andWHEREAS, the existing AGREEMENT will expire on June 30, 2024; andWHEREAS, the CITY and CONSULTANT now wish to amend the Agreement to extend the term through June 30, 2026 by modifying section 1.1 of the Agreement, and to increase the not to exceed compensation amount to $3,000,000 by modifying Section 2 of the Agreement.NOW THEREFORE, for good and valuable consideration, the sufficiency of which is hereby acknowledged, the AGREEMENT is amended as follows:1) Section 1.1 shall be rescinded in its entirety and replaced with the following:Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2026, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A on or before that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City's right to terminate the Agreement, as referenced in Section 8. Notwithstanding the foregoing this Agreement may be extended on a month to month basis for up to 6 months upon the written consent of the Consultant and the City Manager, provided that: a) sufficient funds have been appropriated for such purchase, b) the price charged by the Consultant for the provision of the serves described in Exhibit A does not increase. None of the foregoing shall affect the City's right to terminate the Agreement as provided for in Section 8. 2) Section 2 COMPENSATION, the first paragraph shall be rescinded in its entirety and replaced with the following:Section 2. COMPENSATION.City hereby agrees to pay Consultant a sum not to exceed $3,000,000, notwithstanding any contrary indications that may be contained in the Consultant’s proposal, for services to be performed and reimbursable costs incurred under his Agreement. In the event of a conflict between this Agreement and the Consultant’s proposal, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. Consultant shall submit all invoices to City 555

in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person.3) Except to the extent inconsistent with this Second Amendment, the Parties ratify and confirm all of the terms and conditions of the AGREEMENT.4) All requisite insurance policies to be maintained by the Consultant pursuant to the Agreement, as may have been amended from time to time, shall include coverage for the amended term, as described above.5) The individuals executing this Amendment and the instruments referenced in it on behalf of Consultant each represent and warrant that they have the legal power, right and actual authority to bind Consultant to the terms and conditions of this Amendment.SIGNATURES ON THE FOLLOWING PAGE 556

IN WITNESS WHEREOF, the parties hereto have caused this Second Amendment to be executed as of the date of the City Manager’s signature below.CITY OF DUBLIN PAKPOUR CONSULTING GROUP, INC.By: _____________________________ By: _____________________________Linda Smith D’Ambrosio, City Manager Joubin Pakpour, P.E.Dated: ATTEST:By: _____ Marsha Moore, City ClerkAPPROVED AS TO FORM:By: _____________________________City Attorney 557

STAFF REPORT

CITY COUNCIL

Agenda Item 5.4
DATE: October 7, 2025

TO: Honorable Mayor and City Councilmembers

FROM: Colleen Tribby, City Manager

SUBJECT:

Notice of City Engineer’s Receipt of Final Map for Review for Tract 8663, Dublin Fallon 580
Prepared by: Oscar Rivera, Associate Civil Engineer

EXECUTIVE SUMMARY:

The City Council will receive notification of the City Engineer’s receipt of the Final Map for review for Tract 8663, Dublin Fallon 580 Large Lot Map.

STAFF RECOMMENDATION:

Receive the notification.

FINANCIAL IMPACT:

None.

DESCRIPTION:

In accordance with Chapter 9.24.080 of the City of Dublin Municipal Code, this is notice of the City Engineer’s receipt of the following Final Map for review:

Tract Location Developer Number of
Units/Lots
Type
8663 Dublin Fallon 580,
Large Lot Map
GH PacVest, LLC 11 Lots Large Lots

The Dublin Fallon 580 development is located north of Interstate 580, east of Fallon Road, south of the Francis Ranch and Jordan Ranch developments, and west of the Righetti property. The developer has prepared a Large Lot Final Map Tract 8663 for the entire development area for review by Staff.

558

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:

1) Draft Tract 8663 Final Map

559
FALLON
DUBLIN

ALAMEDA COUNTY

CONTRA COSTA COUNTY
ROAD
N.

CANYONS

PARKWAY

COLLIER
CANYON
DOOLAN
ROAD
I-580

PROJECT SITE

ARNOLDDRIVE

SCARLETT
DRIVE

VICINITY MAP

HOPYARD
ROAD

DOUGHERTY
ROAD

SAN RAMON VALLEY
I-680
BLVD.

ROAD

GLEASON

DRIVE TASSAJARA ROAD

PLEASANTON

DRIVEHACIENDA

SANTA RITA
ROADI-580
DUBLIN

BOULEVARD

CENTRAL

PARKWAY

EL CHARRO
ROAD
FALLON
DUBLIN

ALAMEDA COUNTY

CONTRA COSTA COUNTY
ROAD
N.

CANYONS

PARKWAY

COLLIER
CANYON
DOOLAN
ROAD
I-580

PROJECT SITE

ARNOLDDRIVE

SCARLETT
DRIVE
OWNER'S STATEMENT:

THE UNDERSIGNED DOES HEREBY STATE THAT HE/SHE/THEY IS/ARE THE OWNER OF ALL THE LANDS DELINEATED AND EMBRACED WITHIN THE TRACT BOUNDARY LINE OF THIS FINAL MAP ENTITLED: "TRACT 8663, GH PACVEST PROPERTY", CITY OF DUBLIN, ALAMEDA COUNTY, CALIFORNIA”, CONSISTING OF NINE (9) SHEETS, THIS STATEMENT BEING UPON SHEET ONE (1) THEREOF; THAT HE/SHE/THEY CONSENT(S) TO THE PREPARATION AND FILING OF SAID MAP; THAT SAID MAP PARTICULARLY SETS FORTH AND DESCRIBES ALL THE LOTS INTENDED FOR SALE BY THEIR NUMBER AND PRECISE WIDTH AND LENGTH; AND THAT SAID MAP PARTICULARLY SETS FORTH AND DESCRIBES THE PARCELS OF LAND SO RESERVED FOR PUBLIC PURPOSES BY THEIR BOUNDARIES, COURSES, AND EXTENT.

THE REAL PROPERTY DESCRIBED BELOW IS DEDICATED IN FEE TO THE CITY OF DUBLIN FOR PUBLIC PURPOSES:

1. THE REAL PROPERTY DESIGNATED AS PANDORA WAY, CENTRAL PARKWAY, FALLON ROAD, DUBLIN BOULEVARD AND CROAK ROAD FOR PUBLIC RIGHT OF WAY PURPOSES.

2. THE REAL PROPERTY DESIGNATED AS PARCELS 4, 5, AND 6 ARE FOR THE PURPOSE OF PUBLIC PARKS. MAINTENANCE OF SAID PUBLIC PARKS TO BE THE RESPONSIBILITY OF THE CITY OF DUBLIN.

THE REAL PROPERTY DESCRIBED BELOW IS DEDICATED AS AN EASEMENT TO THE CITY OF DUBLIN FOR PUBLIC PURPOSES:

1. THE AREAS IN, UNDER, ALONG, AND ACROSS ANY AREA OR STRIP OF LAND DESIGNATED AS PUBLIC SERVICE EASEMENTS (PSE), AS

DELINEATED AND EMBRACED WITHIN THE BOUNDARIES OF THE HEREIN EMBODIED MAP, DEDICATED TO THE CITY OF DUBLIN FOREVER FOR THE "PURPOSES OF PUBLIC SERVICES" (AS HEREIN DEFINED). THE "PURPOSES OF PUBLIC SERVICES" SHALL INCLUDE THE CONSTRUCTION, RECONSTRUCTION, REMOVING, REPLACING, REPAIRING, MAINTAINING, OPERATING, AND USING "PUBLIC SERVICE FACILITIES" (AS DEFINED HEREIN), AND ACCESS THROUGH THE PUBLIC SERVICE EASEMENT FOR THESE PURPOSES. "PUBLIC SERVICE FACILITIES" SHALL INCLUDE PUBLIC UTILITIES, FIRE HYDRANTS, ELECTROLIERS, IRRIGATION SYSTEMS, SIGNS AND TRAFFIC SIGNALS, AND

ALL NECESSARY APPURTENANCES THERETO SUCH AS BRACES, CONNECTIONS, FASTENINGS, APPLIANCES, AND FIXTURES FOR USE IN CONNECTION THEREWITH. ALL PUBLIC SERVICE EASEMENTS SHALL BE KEPT OPEN AND FREE FROM BUILDINGS OR STRUCTURES OF ANY KIND, WITH THE SOLE EXCEPTION OF PUBLIC SERVICE FACILITIES. ALL PUBLIC SERVICE EASEMENTS SHALL BE CONSIDERED PUBLIC "WAYS" AS THAT TERM IS USED IN CALIFORNIA PUBLIC UTILITIES CODE SECTION 6202, AND ALL PUBLIC UTILITIES HOLDING A VALID

FRANCHISE FROM THE CITY SHALL HAVE THE RIGHT TO USE THE PUBLIC SERVICE EASEMENTS IN ACCORDANCE WITH THE TERMS OF THE FRANCHISE.

2. THE REAL PROPERTY DESCRIBED AS PUBLIC ACCESS EASEMENT (PAE), FOR THE PURPOSE OF PUBLIC INGRESS AND EGRESS OF THE GENERAL PUBLIC.

3. THE REAL PROPERTY DESCRIBED AS MAINTENANCE EASEMENT (ME), INCLUDING ACCESS THERETO, FOR THE PURPOSE OF CONSTRUCTION, OPERATION, MAINTENANCE, REPAIR AND IMPROVEMENT OF THE PARKS.

THE REAL PROPERTY DESIGNATED AS PRIVATE ACCESS EASEMENT (PRAE) IS FOR THE THE PURPOSE OF PRIVATE VEHICLE AND PEDESTRIAN INGRESS AND EGRESS AND PRIVATE UTILITIES. SAID EASEMENT IS NOT OFFERED FOR DEDICATION TO THE PUBLIC.

AND THE UNDERSIGNED DOES HEREBY RESERVE FOR FUTURE DEDICATION TO THE HOME OWNER'S ASSOCIATION OF TRACT 8663, GH PACVEST PROPERTY, THE AREA DESIGNATED AS PRIVATE ACCESS EASEMENT, FOR THE PURPOSES OF INGRESS AND EGRESS.

THIS MAP SHOWS ALL EASEMENTS ON THE PREMISES AND/OR OF RECORD, WITHIN THE BOUNDARY LINES OF THE HEREIN EMBODIED MAP.

IN WITNESS WHEREOF, THE UNDERSIGNED HAVE EXECUTED THIS STATEMENT ON THE ______ DAY OF _______________________, 2025.

AS OWNERS: GH PACVEST, LLC, A DELAWARE LIMITED LIABILITY COMPANY

GH PACVEST, LLC, A DELAWARE LIMITED LIABILITY COMPANY
BY:

NAME:

TITLE:

CLERK OF THE BOARD OF SUPERVISORS' STATEMENT:

I, ANIKA CAMPBELL-BELTON, CLERK OF THE BOARD OF SUPERVISORS FOR THE COUNTY OF ALAMEDA, STATE OF CALIFORNIA, DO HEREBY STATE, AS CHECKED BELOW, THAT:
□ AN APPROVED BOND HAS BEEN FILED WITH THE SUPERVISORS OF SAID COUNTY AND STATE IN THE AMOUNT OF $___________

CONDITIONED FOR THE PAYMENT OF ALL TAXES AND SPECIAL ASSESSMENTS COLLECTED AS TAXES, APPROVED BY SAID LOCAL BOARD IN SAID AMOUNT.
□ ALL TAXES AND SPECIAL ASSESSMENTS COLLECTED AS TAXES HAVE BEEN PAID AS CERTIFIED BY THE TREASURER-TAX COLLECTOR OF THE COUNTY OF ALAMEDA.

IN WITNESS WHEREOF, I HAVE HEREUNTO SET MY HAND THIS _____ DAY OF ____________, 2025.

ANIKA CAMPBELL-BELTON BY:

CLERK OF THE BOARD OF SUPERVISORS DEPUTY COUNTY CLERK

COUNTY OF ALAMEDA, STATE OF CALIFORNIA
COUNTY RECORDER'S STATEMENT:

FILED FOR RECORD THIS DAY OF , 2025 AT M., IN BOOK OF MAPS AT PAGES THROUGH , UNDER SERIES NO. 2025 AT THE REQUEST OF FIRST AMERICAN TITLE COMPANY IN THE OFFICE OF THE COUNTY RECORDER OF THE COUNTY OF ALAMEDA, STATE OF CALIFORNIA.

FEE: $_____________

MELISSA WILK

COUNTY RECORDER IN AND FOR THE COUNTY

OF ALAMEDA, STATE OF CALIFORNIA
BY:

DEPUTY
OWNER'S ACKNOWLEDGMENT:

A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT.

STATE OF CALIFORNIA

COUNTY OF )
ON , 2025, BEFORE ME , A NOTARY PUBLIC, PERSONALLY

APPEARED WHO PROVED TO ME ON THE

BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND

ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED CAPACITY(IES), AND THAT BY

HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT THE PERSON(S), OR ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT.

I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT.

WITNESS MY HAND:

SIGNATURE:

PRINTED NAME, NOTARY PUBLIC IN AND FOR SAID COUNTY AND STATE PRINCIPAL PLACE OF BUSINESS:

COMMISSION EXPIRES:

COMMISSION # OF NOTARY:

ACTING CITY SURVEYOR'S STATEMENT:

I HEREBY STATE THAT I HAVE EXAMINED THIS FINAL MAP ENTITLED “TRACT 8663, GH PACVEST PROPERTY", AND I AM SATISFIED THAT THIS FINAL MAP IS TECHNICALLY CORRECT.

DATED: , 2025
JONATHON J. CORREA, PLS 8950, ACTING CITY SURVEYOR

CITY OF DUBLIN, ALAMEDA COUNTY, CALIFORNIA
SURVEYOR'S STATEMENT:

THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND IS BASED UPON A FIELD SURVEY IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCE AT THE REQUEST OF GH PACVEST, LLC IN JANUARY OF 2025. I

HEREBY STATE THAT ALL THE MONUMENTS ARE OF THE CHARACTER AND OCCUPY THE POSITIONS INDICATED OR THAT THEY WILL BE

SET IN THOSE POSITIONS BEFORE TWENTY FOUR MONTHS FROM RECORDATION OF THIS FINAL MAP, AND THE COMPLETION OF

IMPROVEMENTS, AND THAT THE MONUMENTS ARE, OR WILL BE SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED, AND THAT THIS FINAL MAP SUBSTANTIALLY CONFORMS TO THE CONDITIONALLY APPROVED TENTATIVE MAP.

DATED: , 2025

IAN BRUCE MACDONALD
LS NO. 8817
SOILS REPORT NOTE:

A GEOTECHNICAL REPORT, DATED _________, HAS BEEN PREPARED BY ENGEO INCORPORATED, JOB NO. ____________ "GEOTECHNICAL EXPLORATION", FOR THIS SUBDIVISION AND IS ON FILE WITH THE CITY OF DUBLIN.

CITY ENGINEER'S STATEMENT:

I, LAURIE L. SUCGANG, CITY ENGINEER OF THE CITY OF DUBLIN, COUNTY OF ALAMEDA, STATE OF CALIFORNIA, DO HEREBY STATE THAT I HAVE EXAMINED THE HEREIN EMBODIED FINAL MAP ENTITLED “TRACT 8663, GH PACVEST PROPERTY", CITY OF DUBLIN, ALAMEDA COUNTY, CALIFORNIA”, CONSISTING OF NINE (9) SHEETS, THIS STATEMENT BEING UPON SHEET ONE (1) THEREOF, AND THAT THE FINAL MAP WAS PRESENTED TO ME AS PROVIDED BY LOCAL ORDINANCE THIS ________ DAY OF _____________________, 20__, AND THAT THIS

MAP CONFORMS WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCES APPLICABLE AT THE TIME OF

APPROVAL OF THE VESTING TENTATIVE MAP AND THE SUBDIVISION AS SHOWN IS SUBSTANTIALLY THE SAME AS IT APPEARED ON THE

VESTING TENTATIVE MAP AND ANY APPROVED ALTERATIONS THEREOF, AND THAT I APPROVE SAID MAP AND ACCEPT, SUBJECT TO

IMPROVEMENT, ON BEHALF OF THE CITY OF DUBLIN, PANDORA WAY, CENTRAL PARKWAY, FALLON ROAD, DUBLIN BOULEVARD, CROAK ROAD, PARCELS 4, 5, AND 6, AND PUBLIC SERVICE EASEMENT (PSE), OFFERED FOR DEDICATION FOR PUBLIC USE IN CONFORMITY WITH THE TERMS OF THE OFFER OF DEDICATION .

I FURTHER STATE THAT ALL AGREEMENTS AND SURETY REQUIRED BY LAW TO ACCOMPANY THE WITHIN FINAL MAP ARE APPROVED AND ARE FILED WITH THE CITY.

DATED: , 2025
LAURIE L. SUCGANG, RCE 73022

CITY ENGINEER

CITY OF DUBLIN, ALAMEDA COUNTY, CALIFORNIA
JULY 2025

A SUBDIVISION OF THE LANDS OF GH PACVEST AS
RECORDED IN DOCUMENT NO. 2017049324 AND
2017130933, ALAMEDA COUNTY RECORDS

CITY OF DUBLIN

ALAMEDA COUNTY, CALIFORNIA
TRACT 8663

GH PACVEST PROPERTY
SIGNATURE OMISSIONS:

PURSUANT TO SECTION 66436(3) OF THE CALIFORNIA SUBDIVISION MAP ACT, THE SIGNATURES OF THE FOLLOWING PARTIES HAVE BEEN OMITTED:

1. PACIFIC GAS & ELECTRIC COMPANY
a. INSTRUMENT NUMBER AZ65320, ALAMEDA COUNTY RECORDS

2. THE PACIFIC TELEPHONE AND TELEGRAPH COMPANY
a. INSTRUMENT NUMBER AZ65317, ALAMEDA COUNTY RECORDS

3. GTE SPRINT COMMUNICATIONS CORPORATION
a. INSTRUMENT NUMBER 87-114569, ALAMEDA COUNTY RECORDS

4. STATE OF CALIFORNIA
a. INSTRUMENT NUMBER AF-28671, ALAMEDA COUNTY RECORDS
b. INSTRUMENT NUMBER AF-28672, ALAMEDA COUNTY RECORDS
c. REEL 2279, IMAGE 110, ALAMEDA COUNTY RECORDS
d. BOOK 6021, PAGE 575, ALAMEDA COUNTY RECORDS
e. BOOK 3475 PAGE 374, ALAMEDA COUNTY RECORDS
f. BOOK 4115, PAGE 57, ALAMEDA COUNTY RECORDS
g. BOOK 1995, PAGE 343, ALAMEDA COUNTY RECORDS
h. BOOK 1995, PAGE 347, ALAMEDA COUNTY RECORDS
i. BOOK 3403, PAGE 506, ALAMEDA COUNTY RECORDS
Attachment 1
560
SEE DETAIL DSHEET 3111.22'SEE DETAIL BSHEET 3SEE DETAIL GSHEET 8TEMPORARYCONSTRUCTION EASEMENTDOC. NO. 2023111603TEMPORARYCONSTRUCTION EASEMENTDOC. NO. 2023111605BASIS OF BEARINGSN88°30'52"W620.00' M-M (R-5)R=429.94'Δ=27°24'48"L=205.71'BNDYN2°07'21"E 1457.26' BNDYN88°30'52"W 2538.04' BNDY N88°33'15"W 809.68' BNDYN89°59'16"W266.39' BNDYN0°25'45"E 2833.13' BNDYR=270.03' Δ=85°49'47"L=404.50' BNDYN24°18'04"E 912.09' BNDYN0°20'37"E 2273.94' BNDYN0°20'37"E 1711.48' BNDYN64°42'33"E(R)287.00'415.25'N24°18'04"E 834.49' M-MN89°03'50"W398.70'STANDARD U.S.C.&G.S. 4"BRAS DISC MON BURIED 0.8'STAMPED "FALLON" 1946U.S.C.&G.S. 2ND ORDERTRIANGULATION 442,789.031,610047.54 CCS 27, ZONE 3L2(R-1)EX. DRAINAGE EASEMENTGRANTED TO THECOUNTY OF ALAMEDARE 3505 IM 240EX. PG&E EASEMENTIN AZ-65317IN AZ-65320N76°27'29"W 2287.27' (R-1))EXISTING UTILITY LINE, NO EASEMENT OF RECORD40' ROW GRANTED TO ALAMEDA COUNTYFROM HENRIETTA FARRELLYBK 2612, PG 35210' UTILITY EASEMENTRE 2279 IM 110BK 3403 PG 506IN 87-114569RELINQUISHMENT OFACCESS RIGHTSTO FREEWAYRE 2279 IM 110BK 6021 PG 575BK 3475 PG 374BK 4115 PG 57IN AF-28671IN AF-28672BK 1995 PG 343BK 1995 PG 347BK 3403 PG 506 (N23°20'E 901.40' R-8)(WEST 435.70' R-8)
(N00°31'W 2855.00' R-8 & R-2)(N88°33'15"W 809.91' R-6)
N64°14'49"W183.96' M-MN88°30'52"W339.15'227.93'366.27'N15°44'21"W93.94' (R-1)N89°03'50"W432.85' BNDY L3N85°34'02"E(R)N01°24'29"W(R)N87°14'16"W(R)
SEE DETAIL CSHEET 3
SEE DETAIL ASHEET 3N0°26'33"E 1150.00' M-M (R-12)N0°26'33"E91.30' M-M173.08'CALC.(R-12)N87°53'11"W131.20'CALC. (R-12)AIRPORT PROTECTION ZONE(APA) LINE EX. SDEDOC. NO. ____3/4" IPTAG ILLEGIBLELAYING ON SIDEDESTROYED3/4" IPTAG ILLEGIBLELAYING ON SIDEDESTROYEDSNFSEE DETAIL ESHEET 3 92'
(302.48'(R-1))(R=972.10'L=763.48' (R-1))(N39°59'55"W369.85'(R-1))(R-1)(R-1)(R-1)(R-12)ABANDONED PERDOC. NO._________43'N87°52'39"W 162.51'CALC. (R-12)389.51'L1C1C2N40°00'15"W369.87' BNDYR=972.16'Δ=45°00'00"L=763.53'BNDYN85°00'15"W 556.96' BNDY(N84°59'55"W 556.93'(R-1))R=4972.77'Δ=3°33'15"L=308.47'BNDY(R=4972.48'L=308.45' (R-1))N88°33'30"W302.50' BNDYC3N78°25'15"W 249.53'(N78°28'35"W 249.44' (R-1)N78°28'26"W 249.37' (R-6)(R-7))SNF3/4" IPLS 6441 (R-1)3/4" IPNO CAP (R-1)3/4" IPNO CAP (R-1)3/4" IPLS 6441 (R-1)EASTERLY LINE OFFALLON ROAD PER(R-1)30'SNF SEE DETAIL FSHEET 3Line TableLine #L1L2L3BearingN2°06'49"EN87°53'11"WN88°33'10"WLength91.99'12.00'8.51'(92.02' (R-1))Curve TableCURVE #C1C2C3RADIUS278.05'30.00'222.03'DELTA47°30'19"89°37'24"95°52'27"LENGTH230.54'46.93'371.53'(R=278.03' Δ=47°30'56" L=230.57' (R-1))(Δ=89°37'40" L=46.93' (R-1)) JULY 2025A SUBDIVISION OF THE LANDS OF GH PACVEST ASRECORDED IN DOCUMENT NO. 2017049324 AND2017130933, ALAMEDA COUNTY RECORDSCITY OF DUBLINALAMEDA COUNTY, CALIFORNIATRACT 8663GH PACVEST PROPERTY N89°03'50"W4424.43'30.46'(30.40' (R-14))0.45' (R-14)1449.12'(1449.21' (R-14))1422.18'(1421.56' (R-14))1522.22'(1522.2' (R-2))SNFBOLT PER(R-14)3/4" IPNO CAP(R-14) 561
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N65°41'56"W(R)30.00'N24°18'04"E11.22' (R-11)265.76'(265.08' ((R-4))(265' (R-1)(R-3)(266.11' (R-6))N88°33'15"W 665.20'(662.03' (R-6))N88°33'15"W 1062.74'(1063.44' (R-6))FOUND 3/4" IP W/ CAPRCE 11118 PER R-14SNFFOUND 3/4" IP W/ CAP RCE 11118 PER R-14N0°58'54"E 0.40' FROM CORNER, HELD FOR WEST LINE OF R-14FOUND 3/4" IP NO CAPN80°30'23"E 1.61'FROM CORNERNO RECORD 562
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STAFF REPORT

CITY COUNCIL

Agenda Item 7.1
DATE: October 7, 2025

TO: Honorable Mayor and City Councilmembers

FROM: Colleen Tribby, City Manager

SUBJECT:

Introduction of an Ordinance Amending Sections 5.100.020 and 5.100.140 (Parks and Recreation Areas and Facilities) and Adding Chapter 6.73 (Micro-Mobility Devices) of the Dublin Municipal Code
Prepared by: Jordan Foss, Senior Management Analyst and Chief Victor Fox, Dublin Police Services

EXECUTIVE SUMMARY:

The City Council will consider introducing an Ordinance amending the Dublin Municipal Code regarding the use of Electric Bicycles, Electric Scooters, Electric Personal Assistive Mobility Devices, and Electric Motorized Boards operating within the City and making clarifications to enhance public safety.

STAFF RECOMMENDATION:

Waive the reading and introduce an Ordinance Amending Sections 5.100.020 and 5.100.140 (Parks and Recreation Areas and Facilities) and Adding Chapter 6.73 (Micro-Mobility Devices) to the Dublin Municipal Code.

FINANCIAL IMPACT:

None.

DESCRIPTION:

Background
At the September 3, 2024 meeting, the City Council requested that Staff explore an electric bicycle (e-bike) and electric scooter (e-scooter) education program. In response, Staff provided a report and presentation at the May 6, 2025 City Council Meeting (Attachment 3). The presentation covered current state laws and efforts by Dublin Police Services to conduct education and enforcement in the community related to the use of e-bikes and e-scooters. The City Council directed Staff to create an ordinance to better regulate the use of e-bikes, e- scooters, and other personal electric vehicles within the City.

569

Analysis
Due to the increasing popularity and usage of Personal Electric Vehicles (PEVs) in the Dublin community, there is a need to codify definitions and regulations on their use. This will provide clear guidance for the community on how and where to operate these micro-mobility devices safely.

Staff is proposing to amend Sections 5.100.020 and 5.100.140 (Parks and Recreation Areas and Facilities) and to add chapter 6.73 (Micro-Mobility Devices) to the Dublin Municipal Code (DMC) related to e-bikes, e-scooters, electric personal assistive mobility devices, and electric motorized boards (e-skateboards). The proposed amendments include updated definitions for “Bicycles” and “Micro-mobility device” (Section 5.100.020) and adding “micro-mobility device” to the prohibited acts in parks (Section 5.100.140).

The proposed addition of Chapter 6.73 consolidates applicable provisions of the California Vehicle Code for use of micro-mobility devices with locally tailored regulations to ensure safe use within the City of Dublin and on City sidewalks.

Key components of the proposed Ordinance include:

 Definitions and Classifications
o The designations provided in the ordinance align with state law definitions for e- bikes, e-scooters, e-skateboards, electric personal assistive mobility devices, and micro-mobility devices. The Ordinance also distinguishes between which vehicles are street-legal, and which are non-street-legal for use, according to the California Vehicle Code.
 Use in Public Spaces
o Provisions in the Ordinance establish rules prohibiting operation of certain vehicles on sidewalks and prohibiting e-bike, e-scooter, e-skateboard, electric personal assistive mobility device, and micro-mobility device usage in City parks unless used in a safe manner on designated pathways.
 Enforcement and Penalties
o The Ordinance provides law enforcement with the authority to issue citations, warnings, or impound PEVs where public safety is at risk. Violations are treated as infractions pursuant to Government Code Section 36900(b) or as administrative infractions pursuant to the Dublin Municipal Code Section

1.04.030.
 Liability and Parental Responsibility
o The Ordinance clarifies that the City is not liable for injuries or damages arising from PEV use and establishes parental/guardian responsibility for minors.

The amendments to Sections 5.100.020 and 5.100.140 (Parks and Recreation Areas and Facilities) along with the addition of Chapter 6.73 (Micro-Mobility Devices) are intended to improve public safety, provide consistency with state regulations, and proactively address the growing use of personal electric vehicles in the community. Attachment 1 is the draft Ordinance amending the Parks and Recreation Areas and Facilities and adding Micro-Mobility Devices regulations. A redline version of the proposed changes to Section 5.100.020 and 570

5.100.140 is included as Attachment 2 where underlined text is proposed to be added and text with a strikethrough is proposed to be deleted.

Next Steps
If the proposed Ordinance is introduced and subsequently adopted, Dublin Police Services will incorporate the requirements into their operating procedures, implement administrative citations for infractions to this Ordinance, and will conduct outreach to educate residents of the changes. Updated information will also be published on Dublin Police Services e-bike and e- scooter webpage.

STRATEGIC PLAN INITIATIVE:

Strategy 2: Public Safety
Objective B: Continue to invest in public safety technology and programs that advance proactive, community policing and protect citizens and law enforcement.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:

1) Ordinance Amending Sections 5.100.020 and 5.100.140 (Parks and Recreation Areas and Facilities) of and Adding Chapter 6.73 (Micro-Mobility Devices) to the Dublin Municipal Code
2) Redline Amendments to Sections 5.100.020 and 5.100.140 3) City Council Staff Report dated May 6, 2025
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ORDINANCE NO. XX–25

AN ORDINANCE OF THE CITY COUNCIL

OF THE CITY OF DUBLIN
AMENDING SECTIONS 5.100.020 AND 5.100.140 (PARKS AND

RECREATION AREAS AND FACILITIES) OF AND ADDING CHAPTER

6.73 (MICRO-MOBILITY) TO THE DUBLIN MUNICIPAL CODE
WHEREAS, the California Vehicle Code (CVC), as a general matter and as a means of establishing statewide uniformity, prevents the City from regulating the matters that the CVC covers, such as the operation of vehicles on public streets, unless otherwise expressly provided in the CVC.

WHEREAS, the CVC also prevents the City from enforcing ordinances that impose fines, penalties, assessments, and fees for violations of “matters covered by the” CVC.

WHEREAS, the CVC authorizes local regulations relating to the operation of micro-mobility devices, including e-bikes and e-scooters, in certain areas such as parks and sidewalks, and further authorizes local jurisdictions to establish reasonable rules and regulations governing the operation of such devices within City boundaries.

NOW, THEREFORE, The Dublin City Council does ordain as follows:

Section 1. Amending Chapter 5.100 (Parks and Recreation Areas and Facilities) to Include Micro-Mobility Devices in Prohibitions. a. Section 5.100.020 of the Dublin Municipal Code is amended to read as follows:

5.100.020 Definitions.

For the purpose of this chapter the following terms, phrases, words, abbreviations and their derivations shall have the meaning given herein:
“Bicycle” has the meaning ascribed to it in California Vehicle Code section 231, which, it is noted for completeness, includes an “electric bicycle” as that term is defined in California Vehicle Code section 312.5. “City” means the city of Dublin.
“Director” means the City Manager or the City Manager’s authorized representative.
“Micro-mobility device” has the meaning ascribed to it in section

6.73.010 of this code.

Attachment 1
572
“Park” means and includes all grounds, buildings, improvements and areas dedicated for use by the public for park, recreation or open space purposes, and any part, portion or area thereof, whether developed or undeveloped or over which the city has acquired right of use for such purposes.
“Person” means any person, firm, partnership, association, corporation, company, or organization of any kind.
“Vehicle” means any wheeled conveyance, whether motor
powered, animal-drawn, or self-propelled. The term shall include any trailer in tow of any size, kind or description. Exception is made for baby carriages, strollers, wheelchairs and vehicles in the service of the city of Dublin.
b. Section 5.100.140 of the Dublin Municipal Code is amended to read as follows:

5.100.140 Operation of bicycles, vehicles, skates, skateboards, nonmotorized scooters and autos—Prohibited acts.

No person while in any park shall:

A. Ride a bicycle, micro-mobility device (as defined in section

6.73.010), or other vehicle except on officially designated routes. Bicycles, micro-mobility devices, and other vehicles shall not be permitted on unpaved trails or roads, or upon any other unpaved surfaces unless specifically permitted by posted sign. Notwithstanding the above, a bicyclist shall be permitted to wheel or push a bicycle by hand over any grassy area, bridge, building deck or paved area reserved for pedestrian use;
B. Ride or operate a bicycle, micro-mobility device, or vehicle at any time or at any place within city parks or recreational areas in a negligent, unsafe or reckless manner or in a way that endangers the life, limb or property of any person or in violation of the provisions of California Vehicle Code Section 21201, or at excessive speeds, especially when passing other trail users, or in areas with poor or limited visibility; C. If under eighteen (18) years of age, operate a bicycle, a nonmotorized scooter, a skateboard, roller or in-line skates, or ride on a bicycle, a nonmotorized scooter, or a skateboard as a passenger, upon any park property unless wearing a properly fitted and fastened bicycle helmet. This requirement also applies to a person who rides upon a bicycle while in a restraining seat that is attached to the bicycle or in a trailer towed by the bicycle;
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D. Leave a bicycle in a place other than a bicycle rack when such is provided and there is a space available;
E. Ride, drive or park any automobile, truck, motorcycle, motor scooter or any other motor-powered, whether gas, electric, or other energy source, vehicle, other than a micro-mobility device, except upon the roads, driveways and parking lots provided and designated for such use; F. Skate over any grassy area, bridge, building deck or paved area reserved for pedestrian use;
G. Ride or propel skates, a skateboard or any other vehicle while holding or using any kite (also known as kiteskating); H. Ride or propel a skateboard except on areas designated by the Council by ordinance or resolution and properly noticed, and performed in a manner as to provide for reasonable protection to both individuals and property; or
I. Park any vehicle in a park or city recreational area or facility unless actually visiting or engaged in a recreational activity at the park, recreational area or facility in question unless authorized by the Director.

Section 2. Adding Chapter 6.73 to the Dublin Municipal Code. Chapter

6.73 is hereby added to the Dublin Municipal Code to read as follows:

Chapter 6.73
MICRO-MOBILITY DEVICES.

6.73.010 Definitions
For purposes of this Chapter, the following words and phrases shall have the meanings specified in this section:
“E-bike” or “Electric bicycle” has the meaning ascribed to it in CVC section 312.5.
“E-Scooter” or “Motorized scooter” has the meaning ascribed to a motorized scooter in CVC section 407.5.
“Electric personal assistive mobility device” (or “EPAMD”) has the meaning ascribed to it in CVC section 313.
“Electrically motorized board” has the meaning ascribed to it in CVC section 313.5.
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“Micro-mobility device” means electric bicycles, motorized scooters, electric personal assistive mobility devices, and electrically motorized boards.

6.73.020 Use of Micro-Mobility Devices Prohibited on Sidewalks.

Except as may be necessary to enter or leave adjacent property, no person shall ride, drive, or operate a micro-mobility device on a pedestrian sidewalk, unless the sidewalk is designated as a shared use path pursuant to CVC section 21235. (Reference: CVC §§ 213 and 21100 [e- bikes], 21282 [EPAMDs], 21967 [electrically motorized boards].) Notwithstanding the foregoing, a person may ride, drive, or operate an EPAMD on a pedestrian sidewalk, if, by reason of physical disability, s/he is otherwise unable to move about on foot. Although not regulated by this Code, it is noted for completeness that CVC section 21235(g) prohibits the operators of e-scooters and motorized scooters from operating them on sidewalks, except as necessary to enter or leave adjacent property.

Section 3. Effective Date. This Ordinance shall take effect and be enforced 30 days following its final adoption.

Section 4. Posting. The City Clerk of the City of Dublin shall cause this Ordinance to be posted in at least three public places in the City of Dublin in accordance with Section 36933 of the Government Code of the State of California.

PASSED, APPROVED AND ADOPTED this __th day of _______ 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Mayor
ATTEST:

_________________________________
City Clerk
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Attachment 2

5.100.020 Definitions.

For the purpose of this chapter the following terms, phrases, words, abbreviations and their derivations shall have the meaning given herein:
“Bicycle” has the meaning ascribed to it in California Vehicle Code section 231, which, it is noted for completeness, includes an “electric bicycle” as that term is defined in California Vehicle Code section 312.5. “City” means the city of Dublin.
“Director” means the City Manager or his the City Manager’s authorized representative.
“Micro-mobility device” has the meaning ascribed to it in section

6.73.010 of this code.
“Park” means and includes all grounds, buildings, improvements and areas dedicated for use by the public for park, recreation or open space purposes, and any part, portion or area thereof, whether developed or undeveloped or over which the city has acquired right of use for such purposes.
“Person” means any person, firm, partnership, association, corporation, company, or organization of any kind.
“Vehicle” means any wheeled conveyance, whether motor
powered, animal-drawn, or self-propelled. The term shall include any trailer in tow of any size, kind or description. Exception is made for baby carriages, strollers, wheelchairs and vehicles in the service of the city of Dublin.
a. Section 5.100.140 of the Dublin Municipal Code is
amended to read as follows:

5.100.140 Operation of bicycles, vehicles, skates, skateboards, nonmotorized scooters and autos—Prohibited acts.

No person while in any park shall:

A. Ride a bicycle, micro-mobility device (as defined in section

6.73.010), or other vehicle except on officially designated routes. Bicycles, micro-mobility devices, and other vehicles shall not be permitted on unpaved trails or roads, or upon any other unpaved surfaces unless specifically permitted by posted sign. Notwithstanding the above, a bicyclist shall be permitted to wheel or push a bicycle by hand over any grassy area, bridge, building deck or paved area reserved for pedestrian use;
576

B. Ride or operate a bicycle, micro-mobility device, or vehicle at any time or at any place within city parks or recreational areas in a negligent, unsafe or reckless manner or in a way that endangers the life, limb or property of any person or in violation of the provisions of California Vehicle Code Section 21201, or at excessive speeds, especially when passing other trail users, or in areas with poor or limited visibility; C. If under eighteen (18) years of age, operate a bicycle, a nonmotorized scooter, a skateboard, roller or in-line skates, or ride on a bicycle, a nonmotorized scooter, or a skateboard as a passenger, upon any park property unless wearing a properly fitted and fastened bicycle helmet. This requirement also applies to a person who rides upon a bicycle while in a restraining seat that is attached to the bicycle or in a trailer towed by the bicycle;
D. Leave a bicycle in a place other than a bicycle rack when such is provided and there is a space available;
E. Ride, drive or park any automobile, truck, motorcycle, motor scooter or any other motor-powered, whether gas, electric, or other energy source, vehicle, other than a micro-mobility device, except upon the roads, driveways and parking lots provided and designated for such use; F. Skate over any grassy area, bridge, building deck or paved area reserved for pedestrian use;
G. Ride or propel skates, a skateboard or any other vehicle while holding or using any kite (also known as kiteskating); H. Ride or propel a skateboard except on areas designated by the Council by ordinance or resolution and properly noticed, and performed in a manner as to provide for reasonable protection to both individuals and property; or
I. Park any vehicle in a park or city recreational area or facility unless actually visiting or engaged in a recreational activity at the park, recreational area or facility in question unless authorized by the Director.

577

STAFF REPORT

CITY COUNCIL

Agenda Item 8.2
DATE: May 6, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Report on Electric Bicycle and Electric Scooter Education and Enforcement
Prepared by: Victor Fox, Chief of Police and Jordan Foss, Management Analyst II
EXECUTIVE SUMMARY:

The City Council will receive a report on current laws and efforts by Dublin Police Services to conduct education and enforcement in the community
related to the use of electric bicycles
and electric scooters. The report includes recommended action items designed to enhance outreach and ensure compliance with applicable laws and regulations.

STAFF RECOMMENDATION:

Receive the report and provide direction on the creation of a bicycle ordinance and administrative citation program, and enhanced education and enforcement efforts.

FINANCIAL IMPACT:

None.

DESCRIPTION:

Background
At the September 3, 2024 meeting, the City Council asked that Staff explore an electric bicycle (e-bike) and electric scooter (e-scooter) education program. This request came on the heels of several incidents involving such vehicles, particularly related to their operation by young residents travelling to and from school. Since that time, Staff has collected data on incidents involving e-bikes
and e-scooters, evaluated current outreach and educational programs offered, collaborated with the Dublin Unified School District, and conducted research on neighboring cities. With this report, Staff is recommending enhancements to Dublin’s policies and procedures that will help reduce incidents involving e-bikes and e-scooters, as well as traditional bicycles.

Attachment 3
578

Definitions
Electric bicycles and electric scooters, commonly referred to as e-bikes and e-scooters, have become a popular and cost-effective mode of transportation. The following is a brief overview of the different classifications of e-bikes and e-scooters seen in the City of Dublin.

E-Bikes
An electric bike, or e-bike, is a bicycle equipped with an electric motor to assist the rider when they are pedaling. The motor receives its power from a rechargeable battery mounted on the bike. California Vehicle Code (CVC) 312.5 and 231 define e-bikes as bicycles. Additionally, CVC 21200a establishes that anyone riding a bicycle has the same rights and responsibilities as a driver of a motor vehicle, meaning that bicyclists are required to obey traffic laws. These include traveling with the flow of traffic, obeying traffic signs and traffic control devices, and traveling in bicycle lanes if available.

E-bikes are generally classified into three classes based on their motor assistance and maximum speed. Class 1 and 3 are pedal-assist only, while Class 2 has both pedal- and throttle-assist options. The maximum assisted speed is 20 miles per hour (mph) for Class 1 and 2, and 28 mph for Class 3, as shown in Table 1.

Table 1. E-Bikes Classification
Class 1 Class 2 Class 3
Pedal Assist   
Throttle 
Max Speed 20 mph 20 mph 28 mph
E-Scooters
CVC 407.5(a) defines an electric scooter, or e-scooter, as a two-wheeled device that has handlebars, has either a floorboard that is designed to be stood upon when riding or a seat and footrests in place of the floorboard, and is powered by an electric motor. The motor receives its power from a rechargeable battery mounted on the scooter. CVC 21235 mandates that all scooter riders in California must have a valid driver’s license and prohibits the operation of an e-scooter on a sidewalk, except to enter or leave adjacent property. Additionally, pursuant to CVC 22411, no person shall operate a motorized scooter at a speed in excess of 15 mph.

Table 2 outlines the description, safety requirements, and local and state laws applicable to e- bikes and e-scooters.
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Table 2. E-Bike and E-Scooter Requirements
Vehicle Description License
Requirement
Helmet
Requirement
Allowable
Locations Other
E-Scooter A two-wheeled vehicle
with a motor,
handlebars, and a
standing floorboard;
may include a seat
that allows for
standing.

Driver's
license or
instruction
permit.

Bicycle
helmet if
under 18
years old.

Bike lanes or
on a road with
25 mph or
less speed
limit; sidewalk
riding
prohibited.
15 mph max
speed limit;
follow rules that
apply to motor
vehicles.

Class 1 and
2 E-Bike
An electric bicycle
with pedal or throttle
assist, providing motor
support up to 20 mph.

None. Bicycle
helmet if
under 18
years old.

Anywhere
traditional
bikes may
ride.

No minimum age
requirement;
follow rules that
apply to motor
vehicles.

Class 3
E-Bike
A pedal-assisted
electric bicycle with a
speedometer,
providing motor
assistance only while
pedaling, up to 28
mph.

None. Bicycle
helmet for all.

Anywhere
traditional
bikes may
ride.
16 years and
older to ride;
follow rules that
apply to motor
vehicles.

Current Education and Enforcement Efforts
The Dublin Police Services (DPS) Patrol Division, Traffic Unit, School Resource Officers, and the Crime Prevention Unit have collectively participated in community education efforts related to e-bikes and e-scooters. The emphasis has been on education to raise awareness among riders regarding current laws. Specifically, DPS has made the following efforts to enforce laws and to provide public education.
 DPS and City staff created social media posts on e-bike and e-scooter safety and produced an educational video that was distributed online.  DPS worked with the Dublin Unified School District (DUSD) to ban the use of e-scooters at all elementary and middle school campuses. This was in response to several collisions involving e-scooters, as well as laws prohibiting their use for riders without a driver’s license or permit.
 DPS published an e-bike informational flyer.
 DPS continued the Bicycle Rodeo and Safety program to all Dublin elementary schools during the summer months for students in attendance. This program supports safe bicycle riding and builds upon the students’ riding ability in a safe and controlled environment.
 School Resource Officers worked with the schools to provide guidance and education to staff and students.
 DPS issued 24 citations citywide in 2024, compared to none in 2023, and none thus far in 2025. The increase in 2024 was directly related to a targeted enforcement campaign in response to collisions. The citations DPS currently issues are for violations of the 580

California Vehicle Code, which are handled through the court system like other moving vehicle infractions.
 DPS will host a Community Safety Fair at Emerald Glen Park on May 17, 2025. Staff will be present to provide education on electric transportation laws and proper fitting of safety helmets.

Collision Data
Since January 1, 2023, DPS has taken a total of 56 reports for collisions involving traditional bicycles, e-bikes, and e-scooters (Figure 1 below). There were just over 20 collisions in each of the last two full calendar years, with 11 incidents reported in 2025 to date. Ninety-three percent of these incidents involved a motor vehicle (i.e., bike versus car), and injuries occurred. This data does not reflect the true number of collisions, as some go unreported.

Figure 1. Bicycle and E-bike/E-scooter Collisions
Surrounding Cities Efforts
To help inform Dublin’s response to e-bike and e-scooter concerns, Staff conducted research on the policies and procedures in place in the neighboring agencies of Pleasanton, San Ramon, and Danville. The research concluded that, while safety concerns like Dublin’s exist in other cities, there are inconsistencies in how each agency regulates e-bikes and e-scooters.

Table 3 below illustrates the findings.
15 8
4 5
7 2
3 7
4 2023
(23)
2024
(22)
2025 (YTD)
(11)
Number of Collisions Bicycles E-Bikes E-Scooters
581

Table 3. Comparison of Municipal Safety Measures for E-Bikes and E-Scooters Municipality Ordinance
Information
Citation
Information Website Safety Program
Danville Ordinance that
bans e-bikes
and e-scooters
from sidewalks
in business
district.

Occasionally cite,
but no exact
citation data
available.

Dedicated webpage
to e-bikes and e-
scooters. Definitions
and safety information
included.

Bicycle rodeo in
collaboration with San
Ramon Valley Unified
School District
(SRVUSD), San
Ramon Valley Fire
Protection District
(SRVFPD), and City of
San Ramon.

Pleasanton Ordinance that
defines
prohibited areas
for operation of
bicycles and e-
bikes.

Occasionally cite,
but no exact
citation data
available.

No information on
website.

None.

San Ramon No ordinance. No citations for
violations.

No information on
website.

Bicycle rodeo in
collaboration with

SRVUSD, SRVFPD,
and Town of Danville.

Dublin No ordinance. Targeted
enforcement of
the CA Vehicle
Code.

Dedicated webpage
on Bike Education
and Safety.

Bicycle Rodeo and
Safety Program offered
to all DUSD elementary
schools.

Findings and Recommendations Next Steps
The City’s social media outreach, inclusion of e-bike/e-scooter safety in the upcoming Community Safety Fair, and collaboration with DUSD are positive steps towards addressing concerns with electric conveyance technology. While there have been 11 incidents in this calendar year to date, Staff is hopeful that the actions already taken will be positively impactful through 2025, particularly as the DUSD e-scooter ban was put in place after the current school year began.

However, due to the increasing popularity of e-bikes and e-scooters in the Dublin community, there is a pressing need to enhance compliance with the laws and regulations regarding their use. Staff recommends the following next steps as part of a coordinated strategy to enhance education, ensure compliance, and support responsible integration of e-bikes and e-scooters in the community.

1. Codification of Bicycle Laws into the Dublin Municipal Code (DMC) Currently, the DMC only contains Chapter 6.72, which identifies the locations of bicycle lanes but does not include language pertaining to e-bikes or e-scooters. Developing a bicycle ordinance would help establish clear expectations for the use of bicycles, e-bikes, and e- scooters within the community. It would also support enforcement and improve public safety.

The proposed bicycle ordinance would be based on best practices and minimally include the following:
582

 Definitions to clearly define terms and classification of bicycles, e-bikes, and e-scooters.  Helmet requirements.
 Requirements to obey traffic laws and traffic control devices.  Restrictions on riding in certain areas, such as sidewalks, parks, and playgrounds.  Identification of designated usage areas, including locations where devices are prohibited.
 Enforcement provisions and penalties for violations.

2. Create an Administrative Citation Program for Violations Creating an administrative citation program would allow DPS to cite violations of the Municipal Code, rather than the CA Vehicle Code. This would provide a level of local control that does not currently exist. In addition, instead of routing violations through the court system, which includes creating a vehicle infraction record, the City would administer the penalty – this will speed up the process and allow the City to offset enforcement costs.

The citation process would begin with a warning for the first offense, followed by monetary fines for repeat violations. As outlined in the California Government Code Section 36900, fine amounts are as follows: $100 for a first violation, $200 for a second violation of the same ordinance within one year, and $500 for each additional violation of the same ordinance within one year of the first violation.

It should be noted that DPS staff would reserve the right to issue a “Warning” if the first violation is not egregious in nature. An example of a case that might warrant a Warning is a helmeted minor riding an e-bike briefly on a sidewalk in a residential area where there are no pedestrians.

This program would apply to bicycles, e-scooters, and Class 1-3 e-bikes.

3. Continued Public Education and Outreach
Staff plans to continue and enhance public education and outreach efforts with the addition of public service announcements, targeted social media posts, and additions to the current website to include safety videos, resources, and information on the administrative citation program.

Next Steps
With City Council approval of the coordinated strategy described above, Staff will implement action items, including bringing back a bicycle ordinance for adoption, and report back to the City Council in spring 2026 on their efficacy.

STRATEGIC PLAN INITIATIVE:

Strategy 2: Public Safety.

Objective B: Continue to invest in public safety technology and programs that advance proactive, community policing and protect citizens and law enforcement. 583

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:

None.
584
Introduction of an Ordinance Amending
Sections 5.100.020 and 5.100.140 (Parks
and Recreation Areas and Facilities) and
Adding Chapter 6.73 (Micro-Mobility
Devices) of the Dublin Municipal Code
October 7, 2025
585
Background
• September 3, 2024 – City Council requested staff
explore e-bike and e-scooter program.
• May 6, 2025 – City Council received a personal
electric vehicle report and directed Staff to create an ordinance.
• Staff developed the proposed amendments and
addition to the Dublin Municipal Code.
586
Analysis
• Personal Electric Vehicles
(PEVs) are increasing in
popularity.
• There is a need to codify
definitions and regulations.
• Definitions:
• E-Bikes
• E-Scooters
• Micro-Mobility Devices
587
Chapter 5 Amendments
• Amended Sections 5.100.020 (Definitions) and Section

5.100.140 (Operation of bicycles, vehicles, skates,
skateboards, nonmotorized scooters and autos –
Prohibited acts).
• Section 5.100.020
• Added definitions for “Bicycle” and “Micro-mobility
device” .
• Section 5.100.140
• Addition of micro-mobility devices to prohibited acts in parks and streets.
588
Proposed Chapter 6.73
• Proposed addition of Chapter 6.73 - Micro-Mobility
Devices.
• Definitions based on the California Vehicle Code for:
• E-Bikes
• E-Scooter
• Electric Personal Assistive Mobility Device
• Electrically Motorized Board
• Regulations and prohibitions for use in public spaces. • Enforcement authority and penalties.
589
Next Steps
• If the ordinance is subsequently
adopted on October 21, Dublin
Police Services (DPS) will:
• Incorporate the ordinance into
operating procedures.
• Implement administrative citations
for infractions to the Ordinance.
• Conduct outreach to educate
residents on the changes.
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Recommendation
Staff’s recommendation is to waive the reading and
introduce an Ordinance Amending Sections 5.100.020
and 5.100.140 (Parks and Recreation Areas and
Facilities) and Adding Chapter 6.73 (Micro-Mobility
Devices) to the Dublin Municipal Code.

Questions?
591

STAFF REPORT

CITY COUNCIL

Agenda Item 8.1
DATE: October 7, 2025

TO: Honorable Mayor and City Councilmembers

FROM: Colleen Tribby, City Manager

SUBJECT:

Introduction of an Ordinance Amending Chapter 2.36 (Contracts and Purchasing) of the Dublin Municipal Code
Prepared by: Darlynn Haas, Management Analyst II, Julius Pickney, Management Analyst II, and Rhonda Franklin, Management Analyst II

EXECUTIVE SUMMARY:

The City Council will consider introducing an Ordinance amending the Dublin Municipal Code related to Purchasing Policy thresholds. The proposed updates are intended to create efficiencies in the City’s purchasing activities, incorporate recent updates to the California Uniform Public Construction Cost Accounting Act, and align the City’s practices with the industry best practices.

STAFF RECOMMENDATION:

Waive the reading and introduce the Ordinance Amending Chapter 2.36 (Contracts and Purchasing) of the Dublin Municipal Code.

FINANCIAL IMPACT:

There is no direct financial impact associated with this item; however, efficiencies gained in the purchasing process are expected to result in indirect cost savings through improved staff productivity.

DESCRIPTION:

In April 2025, Staff conducted a review of the City’s Purchasing Policy to evaluate how well it aligns with best practices in governmental purchasing, including accounting for inflationary impacts, legislative changes, and evolving operational needs. As part of this effort, Staff analyzed guidance from state purchasing regulators, collected data from neighboring cities, and evaluated internal operations. This report presents the results of the research and includes proposed amendments to the Purchasing Policy to create efficiencies and provide the flexibility Staff requires to respond nimbly to the community’s needs.

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Background
Cities purchase goods and services through procurement policies and procedures designed to ensure fairness, transparency, and accountability with taxpayer money. Such policies, which are generally included in agency municipal codes, establish things like definitions of the various types of purchases, competitive bidding requirements and exceptions thereof, and levels of authority to make purchases.

While purchasing authority and acquisition methods (i.e., bidding procedures) are two different things, they are almost always aligned. Some acquisition methods are complex and considered high risk, such as those used to award large construction contracts. Thus, it is reasonable that those contract awards would be made at the governing board level. Others are less complex and involve less risk, such as those used to select a mass printing vendor, and therefore those purchases could reasonably be approved at the Purchasing Agent (e.g., City Manager) level. Said simply, the maximum authority of a City Manager is typically limited to purchases that do not involve a formal bidding process.

There are two primary categories into which purchases fall: general services (supplies, equipment, consulting and professional agreements, etc.) and public works contracts, defined as “any agreement for the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind” by the California Public Contract Code (PCC). The PCC is the body of state law governing how public entities in California award contracts for public projects and services. Cities must comply with the PCC, but they can be more restrictive with their own policies.

Other agencies’ practices provide guidance on purchasing practices at the local level. These include the California Department of General Services Procurement Division, which publishes the State Contracting Manual. They also include the California Association of Public Procurement Officials (CAPPO), which provides procurement survey data, including public agency information on purchasing policies, procedures, and regulations to help agencies evaluate their own practices. These agencies all generally align with each other in their guidance on acquisition methods.

Dublin’s Purchasing Policy
The City of Dublin’s Purchasing Ordinance – also called the Purchasing Policy - was adopted in December 1983 (Ord. No. 16-83), shortly after the City’s incorporation. At that time, the City Manager, as Purchasing Agent, was authorized to make purchases of less than $5,000 (for general services as well as public works contracts), with anything above that requiring City Council approval. Purchases over $5,000 also necessitated a formal bidding process, which – at least today - is a lengthy and heavily regulated process.

The Ordinance was amended for the first time in February 2000 (Ord. No. 4-00) to update competitive bidding requirements and increase the City Manager’s purchasing authority to $20,000 for all purchases.

The most recent update to the Purchasing Policy was made in August 2012 (Ord. No. 12-12) to increase the City Manager’s authority and formal bidding threshold to $45,000 for general 593

services. The City also “opted in” to the California Uniform Public Construction Cost Accounting Act (CUPCCAA), a voluntary program enacted in 1983 as part of the PCC to help promote “uniformity of the cost accounting standards and bidding procedures on construction work performed or contracted by public entities in the state” (Section 22001). If a City opts in, its competitive bidding threshold for public works projects can increase above the $5,000 default in Public Contract Code Section 20162. In aligning with the CUPCCAA guidelines at the time, the City Council approved an increase to the competitive bidding trigger and City Manager authority for public works contracts to $100,000.

The CUPCCAA itself was most recently updated by Assembly Bill (AB) 2192 during the 2023- 24 legislative session and became effective January 1, 2025. To create efficiencies and flexibility in how governments operate, AB 2192 implemented a new formal bidding threshold of $220,000 for public works contracts.

Despite this change in CUPCCAA guidelines, Dublin has maintained the same purchasing authority and formal bidding thresholds ($45,000 for goods and services and $100,000 for public works contracts) since 2012.

Other Local Agencies
To further inform the evaluation of Dublin’s Purchasing Policy, Staff analyzed survey data from CAPPO and reached out to neighboring cities. Data from 18 Bay Area public agencies, listed below, were reviewed.

Cities/Counties: Berkeley, Contra Costa County, Livermore, Mission Viejo, Mountain View, Oakland, Pleasanton, San Leandro, San Ramon, Santa Rosa

Other Agencies: Alameda County Water District, Alameda Municipal Power, Central Contra Costa Sanitary District, Eastern Contra Costa Transit Authority, Golden Gate Bridge Highway and Transportation District, San Mateo County Community College District, Santa Clara Valley Water, Sonoma-Marin Area Rail Transit District

The survey data reflect that other agencies have generally kept pace with industry best practices, with the average City Manager purchasing authorities at $100,000 and $200,000 for the two purchase types, as shown in Table 1. These limits typically align with bidding thresholds as well.

Table 1: Average City Manager Purchasing Authority
Goods and Services Public Works Projects
Amounts Percentage Amounts Percentage
$50,000 25% $50,000 28%
$75,000 16% $75,000 11%
$100,000 36% $100,000 11%
$200,000+ 23% $200,000+ 50%

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Data from the cities of Livermore, Pleasanton, and San Ramon are listed in Table 2, including the period the purchasing limit was last updated.

Table 2: City Manager Purchasing Limit from Livermore, Pleasanton, San Ramon City
Goods & Services /
Professional
Services
Public
Projects
Livermore (July 2025) $200,000 $200,000
Pleasanton (June 2025) $100,000 $200,000
San Ramon (July 2018) $100,000 $100,000

Operational Considerations in Dublin
It takes an estimated 12 hours of staff time to bring a contract to the City Council if formal bidding is involved. This includes time spent completing and preparing bidding procedures and reviewing responses, drafting and reviewing contract documents, routing the contract for internal approval, preparing City Council agenda materials, and presenting the item. Using an average, fully loaded hourly rate of $137.90 for the Analyst level and up, this equates to a cost of approximately $1,700 per contract or purchase.

Over the past three fiscal years, 178 contracts were presented to the Dublin City Council, with 153 for goods and services and 25 for public projects. Thirty-nine of the contracts (22%) were for amounts between $45,000 and $100,000, with an estimated total of 468 staffing hours spent on these contracts, or about $65,000 over the three-year period.

Moreover, the rising cost of construction materials and labor has far outpaced the City Manager’s purchasing limit and competitive bidding threshold of $100,000 for public works contracts. A simple but needed repair or alteration to one of Dublin’s parks, for example, could require Staff to complete formal bidding, prepare and review the agenda item, and obtain City Council approval before the work can begin.

It should also be noted that there are now significant lead times associated with the purchase of specialized equipment, and some items – such as public safety vehicles, which now cost well over $50,000 each – only offer favorable pricing for a specific window of time. With an increase in the purchase authority and formal bidding thresholds, Staff would be able to react and respond more quickly to operational needs and priorities in servicing the community.

Conclusion and Recommendation
The City’s purchasing authority thresholds have not had a comprehensive update since 2012.

Staff’s analysis, pulling from state guidelines and survey data from the other local agencies, shows that the City’s current thresholds are significantly below industry standards. In addition, a review of internal operations reveals that the current Purchasing Policy creates an administrative burden on Staff and hinders the City’s ability to do business efficiently.

Therefore, Staff recommends amending the Dublin Municipal Code Chapter 2.36 to increase the formal bidding and City Manager purchasing authority limits to current CUPCCAA limits, and tie future increases of such to the formal bidding thresholds provided in: 1) the California 595

State Contracting Manual (Scope of Purchasing Authority, Section 100.2) for goods and services; and 2) the CUPCCAA for public works contracts. The proposed changes are summarized as follows:

Table 3. Proposed Changes
Cost
(Current)
Cost
(Proposed)
CM Can
Approve
Bidding
Requirement
Goods
and
Services
< $5,000 < $10,000 yes Informal quotes
$5,000 - $45,000 $10,000 - $100,000 yes 3 quotes: verbal/written > $45,000 > $100,000 no Formal bids
Public
Works
Contracts
< $45,000 < $75,000 yes Informal quotes
$45,000 - $100,000 $75,000 - $220,000 yes Informal procedures > $100,000 > $220,000 no Formal bids

These proposed changes are reflected in the attached Ordinance (Attachment 1). The redlined version is provided as Attachment 2.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:

1) Ordinance Amending Chapter 2.36 (Contracts and Purchasing) of the Dublin Municipal Code
2) Redline Amendments to Chapter 2.36
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Attachment 1
Ord. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 1 of 7 ORDINANCE NO. XX – 25

AN ORDINANCE OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

AMENDING CHAPTER 2.36 OF THE CITY OF DUBLIN MUNICIPAL CODE RELATING TO

PURCHASING AUTHORITY, APPROVAL LIMITS, AND BIDDING PROCEDURES

WHEREAS, the City Council of the City of Dublin has established Chapter 2.36 of the Dublin Municipal Code to establish efficient procedures for the procurement of services, supplies, equipment, and public projects; and

WHEREAS, the current thresholds for the City Manager (designated as Purchasing Agent) authority and bidding requirements have not been updated since the adoption of Ordinance 12-12, and do not reflect current State guidance, best practices, or regional benchmarks; and

WHEREAS, Staff conducted a data analysis of neighboring cities, and collected information from the California Uniform Public Construction Cost Accounting Act (CUPCCAA), the California Department of General Services Procurement Division, and the California Association of Public Procurement Officials, and found that increasing purchasing authority thresholds and bidding requirements would align the City with State guidance and local best practices; and

WHEREAS, California Public Contract Code Section 22032 permits public projects of two hundred twenty thousand dollars ($220,000) or less to be contracted through informal bidding procedures, and the State’s Scope of Purchasing Authority 100.2 provides that goods and services procurement of up to one hundred thousand ($100,000) may be treated at an informal level; and

WHEREAS, the City Council finds that increasing the purchasing authority and bidding levels will enhance efficiency, reduce administrative costs, improve timely acquisition of goods and services, and maintain appropriate financial oversight consistent with State guidance.

NOW, THEREFORE, The City Council of the City of Dublin does ordain the following:

Section 1. Amendment to Section 2.36.020. Section 2.36.020 is amended to read as follows:

For the purposes of this chapter, the words set out in this section shall have the following meanings:

A. “Consultant or professional services” means the services rendered by architects, attorneys, engineers, doctors, financial consultants, planning or environmental consultants, investment advisors, bank or trustee officers, and other professional or specialized consultants.

B. “Contract” means any agreement to do or not do a certain thing. For the purposes of this chapter, “contract” and “agreement” are synonymous. The term “contract” includes, but is not limited to, a purchase order; a contract for services; an addendum or change 597

Ord. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 2 of 7 order, which means a change or addendum to an executed contract; a letter of agreement; and a memorandum of understanding.

C. “Force account” is a term used by the Uniform Construction Cost Accounting Procedures meaning an account which is used to account for work performed on public projects using internal resources, including but not limited to labor, equipment, materials, supplies, and subcontracts of the public agency.

D. “Emergency” means a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services.

E. “General services” means and includes any work performed or services rendered by an independent contractor, with or without the furnishing of materials, including, but not limited to, the following:

1. Maintenance or nonstructural repair of city buildings, structures or improvements which does not require engineering plans, specifications or design, including, but not limited to, unscheduled replacement of broken window panes, fire extinguisher maintenance, minor roof repairs, plumbing, elevator maintenance, custodial services and pest control, etc.;

2. Repair, modification and maintenance of city equipment and software;

3. Cleaning, analysis, testing, moving, removal or disposal (other than by sale) of city supplies and equipment;

4. Replanting, care or maintenance of public grounds, including, but not limited to, maintenance of trees, shrubbery, flowers, and lawns;

5. Providing temporary personnel services;

6. Providing other miscellaneous services to facilitate city operations;

7. Performing repair, demolition or other work required to abate nuisances under this code;

8. Licensing software services;

9. Leasing or rental of equipment (personal property) for use by the city;

10. Maintenance of equipment owned or leased by the city.

“General services” does not include consultant or professional services, or work associated with a public project.

F. “Goods of a technical nature” means hardware, software, or communications equipment, or any item that is substantially similar to the foregoing as determined by the Purchasing Agent.

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Ord. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 3 of 7 G. “Large contract” means a contract for the purchase of general services or supplies and equipment with a total cost of more than $100,000. Notwithstanding the foregoing, the $100,000 threshold set forth in the previous sentence shall automatically increase if the amount set forth for the “formal level” of contracting in Section 100.2 of the State Contracting Manual or its successor is increased.

H. “Large public project” means a “public project,” as defined in subdivision (c) of Public Contract Code section 22002, with a total cost of $220,000 or more.

Notwithstanding the foregoing, the $220,000 threshold set forth in the previous sentence shall automatically increase to reflect the amount set forth in subdivision (b) of Public Contract Code section 22032.

I. “Public project” shall have the meaning given that term by California Public Contract Code Section 22022.

J. “Small public project” means a “public project,” as defined in subdivision (c) of Public Contract Code section 22002, with a total cost of less than $220,000.

Notwithstanding the foregoing, the $220,000 threshold set forth in the previous sentence shall automatically increase to reflect the amount set forth in subdivision (b) of Public Contract Code section 22032.

K. “Small contract” means a contract for the purchase of general services or supplies and equipment with a total cost of between $10,000 and $100,000, inclusive.

Notwithstanding the foregoing, the $100,000 threshold set forth in the previous sentence shall automatically increase if the amount set forth for the “formal level” of contracting in Section 100.2 of the State Contracting Manual or its successor is increased.

L. “Supplies and equipment” means and includes tangible goods, supplies, equipment, vehicles, printing, materials, and furniture and furnishings purchased on behalf of the city.

M. “Very small contract” means a contract for the purchase of general services or supplies and equipment with a total cost of less than $10,000.

N. “Very small public project” means a “public project,” as defined in subdivision (a) of Public Contract Code section 22002, with a total cost of $75,000 or less. Notwithstanding the foregoing, the $75,000 threshold set forth in the previous sentence shall automatically increase to reflect the amount set forth in subdivision (a) of Public Contract Code section 22032.

Section 2. Amendment to Section 2.36.050. Section 2.36.050 is amended to read as follows:

Purchasing Agent authority for contracts and purchases—Small contracts.

A. The Purchasing Agent is authorized to enter into a small contract on behalf of the city and approve a purchase by the city without the prior approval of the City Council, so long as the contract or purchase satisfies the following conditions:

1. The monies have been appropriated; and

599

Ord. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 4 of 7

2. The contract or purchase is for consultant or professional services, general services, or supplies and equipment.

B. In an emergency the Purchasing Agent may authorize the expenditure of any unencumbered monies in the emergency reserve fund, notwithstanding the fact that such monies may not have been appropriated for such purpose, to the extent that said emergency funds have not been appropriated or are otherwise unavailable therefor.

Section 3. Amendment to Section 2.36.070. Section 2.36.070 is amended to read as follows:

Contracts and purchases of general services, supplies and equipment—Very small contracts.

For very small contracts, informal quotations should be obtained, but are not required.

Comparative pricing is expected to secure the lowest price. Negotiated pricing is allowed and departments are strongly encouraged to solicit quotations from city-based businesses.

Section 4. Amendment to Section 2.36.080. Section 2.36.080 is amended to read as follows:

Contracts and purchases of general services, supplies, and equipment—Small contracts.

A. The award of any small contract shall, whenever possible, be based on at least three (3) quotations. For small contracts of less than fifty thousand dollars ($50,000), the quotations may be verbal or written. For small contracts greater than fifty thousand dollars ($50,000), the quotations shall be in writing, which writings may include facsimile and electronic mail transmissions. Quotations with the required documentation shall be submitted to the Finance Department for approval by the Purchasing Agent. Negotiated pricing is allowed and departments are strongly encouraged to solicit quotations from city-based businesses. The award of any small contract shall be consistent with the factors stated in Section 2.36.060 and shall be made from the vendor that submits the lowest total cost.

B. At the discretion of the Purchasing Agent, the competitive bidding procedure set forth in Section 2.36.090 may be used for any acquisition of general services, supplies and equipment, regardless of the value.

Section 5. Amendment to Section 2.36.090. Section 2.36.090 is amended to read as follows:

City Council authority for contracts and purchases—Large contracts—Competitive bidding.

City Council approval shall be required to authorize large contracts.

Awards of large contracts shall comply with the competitive bidding procedure set forth in this section, except as provided in Section 2.36.100. Bids should be obtained from one (1) or more vendors located within the city whenever possible. 600

Ord. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 5 of 7

A. Notices inviting bids shall include a general description of the services and/or articles to be purchased or sold, where bid blanks and specifications may be obtained, the time and place for bid openings, and whether a bid deposit or bond and a faithful performance bond will be required.

B. Notices inviting bids shall be posted in at least three (3) public places in the city that have been designated by ordinance as the place for posting public notices, at least fourteen (14) calendar days before the date of opening the bids.

C. The Purchasing Agent shall also solicit sealed bids from all responsible prospective suppliers whose names are on the bidder’s list and may advertise the notice inviting bids in applicable publications and websites readily accessible to the public.

D. When deemed necessary by the Purchasing Agent or City Council, any bidder may be required to submit a bid deposit or bond in an amount determined by the Purchasing Agent or City Council. A successful bidder (and his surety, if a bond is furnished) shall be liable for any damages upon the bidder’s failure to enter into a contract with the city or upon the bidder’s failure to perform in accordance with the tenor of his or her bid.

E. When deemed necessary by the Purchasing Agent or City Council, any person or entity entering into a contract with the city may be required to furnish a faithful performance deposit or bond in an amount determined by the Purchasing Agent or City Council.

F. Bids shall be opened in public at the time and place stated in the public notices. A tabulation of all bids received shall be open for public inspection during regular business hours for a period of not less than thirty (30) calendar days after the bid opening.

G. At its discretion, the City Council may reject all bids presented and re-advertise for bids.

H. Contracts shall be awarded by the City Council to the lowest responsive, responsible bidder, except as otherwise provided herein.

I. If two (2) or more bids received from responsible bidders are for the same total amount or unit price, quality and service being equal, preference shall be given to the local vendor, or the City Council may accept the lowest bid made by negotiation with the tie bidders and the Purchasing Agent at the time of the bid opening.

Section 6. Amendment to Subdivision A.1. of Section 2.36.100. Subdivision A.1. of Section 2.36.100 is amended to read as follows:

1. Large contracts involving the acquisition of consultant or professional services will require City Council approval.

Section 7. Amendment to Section 2.36.120. Section 2.36.120 is amended to read as follows:

Purchase orders.

601

Ord. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 6 of 7 Purchases for small contracts shall be documented by purchase orders prepared by the Purchasing Agent in accordance with adopted administrative policies.

Section 8. Amendment to Section 2.36.160. Section 2.36.160 is amended to read as follows:

Public projects.

Public projects shall follow the purchasing procedures as set forth in Sections 22030– 22045 of the Public Contract Code.

A. Contracts for very small public projects may be performed by the employees of a public agency by force account, by negotiated contract, or by purchase order (Reference:

Public Contract Code Section 22032).

B. Contracts for small public projects may be let to contract by the informal procedures set forth in Sections 22030–22045 of the Public Contract Code.

1. A list of contractors shall be developed and maintained in accordance with the provisions of Section 22034 of the Public Contract Code and criteria promulgated from time to time by the California Uniform Construction Cost Accounting Commission.

2. Where a public project is to be performed, a notice inviting informal bids shall be mailed, faxed, or emailed to all contractors for the category of work to be bid, as shown on the list developed in accordance with this section, and to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission in accordance with Section 22036 of the Public Contract Code. Additional contractors and/or construction trade journals may be notified; provided, however:

a. If there is no list of qualified contractors maintained by the city for the particular category of work to be performed, the notice inviting bids shall be sent only to the construction trade journals specified by the California Uniform Construction Cost Accounting Commission.

b. If the product or service is proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent exclusively to such contractor or contractors.

3. All mailing of notices to contractors and construction journals pursuant to this section shall be completed not less than fifteen (15) calendar days before bids are due.

4. The notice inviting informal bids shall describe the project in general terms, how to obtain more detailed information about the project, and shall state the time and place for the submission of bids.

5. The Purchasing Agent is authorized to award informal contracts pursuant to this section.

C. Contracts for large public projects shall be authorized by City Council and shall comply with the competitive bidding procedures set forth in Section 2.36.090. Contracts 602

Ord. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 7 of 7 for very small and small public projects may be approved by the Purchasing Agent. (Reference: Public Contract Code section 22034.)

Section 9. Effective Date. This Ordinance shall take effect and be enforced thirty (30) days following its final adoption.

Section 10. Posting. The City Clerk of the City of Dublin shall cause this Ordinance to be posted in at least three public places in the City of Dublin in accordance with Section 36933 of the Government Code of the State of California.

PASSED, APPROVED AND ADOPTED this __th day of ________ 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Mayor
ATTEST:

_________________________________
City Clerk

603

2.36.020 Definitions.

For the purposes of this chapter, the words set out in this section shall have the following meanings:

A. “Consultant or professional services ” means the services rendered by architects, attorneys, engineers, doctors, financial consultants, planning or environmental consultants, investment advisors, bank or trustee officers, and other professional or specialized consultants.

B. “Contract” means any agreement to do or not do a certain thing. For the purposes of this chapter, “contract” and “agreement” are synonymous. The term “contract” includes, but is not limited to, a purchase order; a contract for services; an addendum or change order, which means a change or addendum to an executed contract; a letter of agreement; and a memorandum of understanding.

C. “Force account” is a term used by the Uniform Construction Cost Accounting Procedures meaning an account which is used to account for work performed on public projects using internal resources, including b ut not limited to labor, equipment, materials, supplies, and subcontracts of the public agency.

D. “Emergency” means a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services.

E. “General services ” means and includes any work performed or services rendered by an independent contractor, with or without the furnishing of materials, including, but not limited to, the following:

1. Maintenance or nonstructural repair of city buildings, structures or improvements which does not require engineering plans, specifications or design, including, but not limited to, unscheduled replacement of broken window panes, fire extinguisher maintenance, minor roof repairs, plumbing, elevator maintenance, custodial services and pest control, etc.;

2. Repair, modification and maintenance of city equipment and software;

3. Cleaning, analysis, testing, moving, removal or disposa l (other than by sale) of city supplies and equipment;

4. Replanting, care or maintenance of public grounds, including, but not limited to, maintenance of trees, shrubbery, flowers, and lawns;

5. Providing temporary personnel services;
Attachment 2
604

6. Providing other miscellaneous services to facilitate city operations;

7. Performing repair, demolition or other work required to abate nuisances under this code;

8. Licensing software services;

9. Leasing or rental of equipment (personal property) for use by the city;

10. Maintenance of equipment owned or leased by the city. “General services” does not include consultant or professional services, or work associated with a public project.

F. “Goods of a technical nature” means hardware, software, or communications equipment, or any item that is substantially similar to the foregoing as determined by the Purchasing Agent.

G. “Large contract” means a contract for the purchase of general services or supplies and equipment with a total cost of more than $100,000. Notwithstanding the foregoing, the $100,000 threshold set forth in the previous sentence shall automatically increase if the amount set forth for the “formal level” of contracting in Section 100.2 of the State Contracting Manual or its successor is increased.

H. “Large public project” means a “public project,” as defined in subdivision (c) of Public Contract Code section 22002, with a total cost of $220,000 or more.

Notwithstanding the foregoing, the $220,000 threshold set forth in the previou s sentence shall automatically increase to reflect the amount set forth in subdivision (b) of Public Contract Code section 22032.

I. “Public project” shall have the meaning given that term by California Public Contract Code Section 20161 22022and the Uniform Construction Cost Accounting Procedures (“UCCAP”) set forth in the Uniform Public Construction Cost Account Act (“The Act”) and referenced in Section 2.36.160.

J. “Small public project” means a “public project,” as defined in subdivision (c) of Public Contract Code section 22002, with a total cost of less than $220,000.

Notwithstanding the foregoing, the $220,000 threshold set forth in the previous sentence shall automatically increase to reflect the amount set forth in subdivision (b) of Public Contract Code section 22032.

K. “Small contract” means a contract for the purchase of general services or supplies and equipment with a total cost of between $10,000 and $100,000, inclusive. Notwithstanding the foregoing, the $100,000 threshold set forth in the 605
previous sentence shall automatically increase if the amount set forth for the “formal level” of contracting in Section 100.2 of the State Contracting Manual or its successor is increased.

LH. “ Supplies and equipment ” means and includes tangible goods, supplies, equipment, vehicles, printing, materials, and furniture and furnishings purchased on behalf of the city.

M. “Very small contract” means a contract for the purchase of general services or supplies and equipment with a total cost of less than $10,000.

N. “Very small public project ” means a “public project, ” as defined in subdivision (a) of Public Contract Code section 22002, with a total cost of $75,000 or less. Notwithstand ing the foregoing, the $ 75,000 threshold set forth in the previous sentence shall automatically increase to reflect the amount set forth in subdivision (a) of Public Contract Code section 22032.

2.36.050 Purchasing Agent authority for contracts and purchases—Less than forty-five thousand dollars ($45,000) Small contracts.

A. With the exception of public projects as defined in Section 2.36.020, t The Purchasing Agent is authorized to enter into a small contract on behalf of the city and approve a purchase by the city without the prior approval of the City Council, so long as the contract or purchase satisfies the following conditions:

1. The total cost is less than forty-five thousand dollars ($45,000);

2. The monies have been appropriated; and

32. The contract or purchase is for consultant or professional services, general services, or supplies and equipment.

B. In an emergency the Purchasing Agent may authorize the expenditure of any unencumbered monies in the emergency reserve fund, notwithstanding the fact that such monies may not have been appropriated for such purpose, to the extent that said emergency funds have not been appropriated or are otherwise unavailable therefor.

2.36.070 Contracts and purchases of general services, supplies and equipment—Less than five thousand dollars ($5,000)Very small contracts.

For very small contracts purchases of general services or supplies and equipment of less than five thousand dollars ($5,000), informal quotations should be obtained, but are not required. Comparative pricing is expected to secure the 606
lowest price. Negotiated pricing is allowed and departments are strongly encouraged to solicit quotations from city-based businesses.

2.36.080 Contracts and purchases of general services, supplies, and equipment—Greater than or equal to five thousand dollars ($5,000) and less than forty-five thousand dollars ($45,000)Small contracts.

A. Purchases of general services, supplies and equipment greater than or equal to five thousand dollars ($5,000) and less than forty-five thousand dollars ($45,000) The award of any small contract shall, whenever possible, be based on at least three (3) quotations. For purchases greater than or equal to five thousand dollars ($5,000) and small contracts of less than ten fifty thousand dollars ($150,000), the quotations may be verbal or written. For small contracts purchases greater than or equal to ten fifty thousand dollars ($150,000) and less than forty-five thousand dollars ($45,000), the quotations shall be in writing, which writings may include facsimile and electronic mail transmissions.

Quotations with the required documentation shall be submitted to the Finance Department for approval by the Purchasing Agent. Negotiated pricing is allowed and departments are strongly encouraged to solicit quotations from city-based businesses. The purchase of any general services, supplies and equipment greater than or equal to five thousand dollars ($5,000) and less than forty-five thousand dollars ($45,000) The award of any small contract shall be consistent with the factors stated in Section 2.36.060 and shall be made from the vendor that submits the lowest total cost.

B. At the discretion of the Purchasing Agent, the competitive bidding procedure set forth in Section 2.36.090 may be used for any acquisition of general services, supplies and equipment, regardless of the value.

2.36.090 City Council authority for contracts and purchases—Greater than or equal to forty-five thousand dollars ($45,000)Large contracts—Competitive bidding.

City Council approval shall be required to authorize the large contracts for or purchase of any consultant or professional services, general services or supplies and equipment with a cost greater than or equal to forty-five thousand dollars ($45,000).

Awards of large contracts City Council authorization for purchases of general services and supplies and equipment with a cost greater than or equal to forty- five thousand dollars ($45,000) shall comply with the competitive bidding procedure set forth in this section, except as provided in Section 2.36.100. Bids 607
should be obtained from one (1) or more vendors located within the city whenever possible.

A. Notices inviting bids shall include a general description of the services and/or articles to be purchased or sold, where bid blanks and specifications may be obtained, the time and place for bid openings, and whether a bid deposit or bond and a faithful performance bond will be required.

B. Notices inviting bids shall be posted in at least three (3) public places in the city that have been designated by ordinance as the place for posting public notices, at least fourteen (14) calendar days before the date of opening the bids.

C. The Purchasing Agent shall also solicit sealed bids from all responsible prospective suppliers whose names are on the bidder’s list and may advertise the notice inviting bids in applicable publications and websites readily accessible to the public.

D. When deemed necessary by the Purchasing Agent or City Council, any bidder may be required to submit a bid deposit or bond in an amount determined by the Purchasing Agent or City Council. A successful bidder (and his surety, if a bond is furnished) shall be liable for any damages upon the bidder’s failure to enter into a contract with the city or upon the bidder’s failure to perform in accordance with the tenor of his or her bid.

E. When deemed necessary by the Purchasing Agent or City Council, any person or entity entering into a contract with the city may be required to furnish a faithful performance deposit or bond in an amount determined by the Purchasing Agent or City Council.

F. Bids shall be opened in public at the time and place stated in the public notices. A tabulation of all bids received shall be open for public inspection during regular business hours for a period of not less than thirty (30) calendar days after the bid opening.

G. At its discretion, the City Council may reject all bids presented and re- advertise for bids.

H. Contracts shall be awarded by the City Council to the lowest responsive, responsible bidder, except as otherwise provided herein.

I. If two (2) or more bids received from responsible bidders are for the same total amount or unit price, quality and service being equal, preference shall be given to the local vendor, or the City Council may accept the lowest bid made by negotiation with the tie bidders and the Purchasing Agent at the time of the bid opening.
608

2.36.100 Exceptions to competitive bidding.

A. Contracts or purchases involving the acquisition of consultant or professional services are exempt from competitive bidding; however, the procurement of such services shall be subject to the following:

1. Contracts or purchases Large contracts involving the acquisition of consultant or professional services greater than or equal to forty-five thousand dollars ($45,000) will require City Council approval.

2.36.120 Purchase orders.

Purchases greater than or equal to five thousand dollars ($5,000) for small contracts shall be documented by purchase orders prepared by the Purchasing Agent in accordance with adopted administrative policies.

2.36.160 Public projects.

Public projects as defined by the Uniform Public Construction Cost Accounting Act (Section 22000 et seq. of the California Public Contract Code) shall follow the purchasing procedures as set forth in Sections 220320–22045 et seq. of the Public Contract Code.

A. The purchase or contract for public projects less than forty-five thousand dollars ($45,000)Contracts for very small public projects may be performed by the employees of a public agency by force account, by negotiated contract, or by purchase order (Reference: Public Contract Code Section 22032).

B. The purchase or contract for public projects less than one hundred thousand dollars ($100,000)Contracts for small public projects may be let to contract by the informal procedures as set forth in Sections 220302 et seq.–22045 of the Public Contract Code.

1. A list of contractors shall be developed and maintained in accordance with the provisions of Section 22034 of the Public Contract Code and criteria promulgated from time to time by the California Uniform Construction Cost Accounting Commission.

2. Where a public project is to be performed, a notice inviting informal bids shall be mailed, faxed, or emailed to all contractors for the category of work to be bid, as shown on the list developed in accordance with this section, and to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission in accordance with Section 22036 of the Public 609
Contract Code. Additional contractors and/or construction trade journals may be notified; provided, however:
a. If there is no list of qualified contractors maintained by the city for the particular category of work to be performed, the notice inviting bids shall be sent only to the construction trade journals specified by the California Uniform Construction Cost Accounting Commission.
b. If the product or service is proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent exclusively to such contractor or contractors.

3. All mailing of notices to contractors and construction journals pursuant to this section shall be completed not less than fourteen (14) fifteen (15) calendar days before bids are due.

4. The notice inviting informal bids shall describe the project in general terms, how to obtain more detailed information about the project, and shall state the time and place for the submission of bids.

5. The Purchasing Agent is authorized to award informal contracts pursuant to this section.

C. The purchase or contract for public projects greater than or equal to one hundred thousand dollars ($100,000)Contracts for large public projects shall be authorized by City Council and shall comply with the competitive bidding procedures set forth in Section 2.36.090. Contracts for very small and small public projects may be approved by the Purchasing Agent. (Reference: Public Contract Code section 22034.)

610
Introduction of an Ordinance
Amending Chapter 2.36
(Contracts and Purchasing) of
the Dublin Municipal Code
October 7, 2025
611
Background
In April of 2025, Staff conducted a review to determine if the City’s Purchasing Authority thresholds remain current and align with best practices.
1983 – Ordinance Adopted (Ord.16-83)
• Establishing Procedures for the Purchase of Goods and Services • City Manager: Purchases < $5,000
• Purchases > $5,000 City Council approval and formal bidding 2000 – First Amendment (Ord. 4-00)
• Increased City Manager authority to < $20,000
• Updated bidding requirements
612
Background, 2
2012 – Comprehensive Update (Ord. 12-12)
• City Manager authority raised to < $45,000
• City "opted in" to California Uniform Public Construction Cost Accounting Act (CUPCCAA) • Public Works threshold increased to < $100,000
2025 – Proposed Amendment
• Evaluate thresholds for inflation and operational challenges • Align with state law, local best practices, and CUPCCAA updates Purchasing in the City of Dublin is designed to ensure fairness, transparency, accountability, and compliance with state and local laws.
613
Purchasing Authority and Acquisition Methods
Authority vs. Methods
• Purchasing authority – who can approve
• Acquisition methods – how contacts are awarded
High Risk vs. Low Risk Purchases
• High Risk - Large construction contracts, require formal bidding and City Council approval • Low Risk – Routine goods/services (e.g, printing vendor), can be approved by City Manager 614
Purchasing Authority and Acquisition Methods, 2
Two Primary Purchasing Categories
• General Services – supplies, equipment, consulting, professional services • Public Works – construction, alteration, repair, or improvement of public structures, buildings, roads, etc.
• Governed by the Public Contract Code (PCC)
615
External Guidance and Peer Agencies
State and Professional Guidance
• California Department of General Services – State Contracting Manual • California Association of Public Procurement Officials (CAPPO) – survey data and best practices
• California Uniform Public Construction Cost Accounting Act (CUPCCAA) – updated by AB 2192 (2025) raised bidding threshold to $220,000 (public projects) Dublin’s Current Limits (since 2012)
• $45,000 for goods and services
• $100,000 for public projects
616
External Guidance and Peer Agencies, 2
Peer Agency Comparison (18 Cities or Agencies):

The average purchasing authority threshold for a City Manager:

Goods and Services Public Projects
Amounts Percentage Amounts Percentage
$50,000 26% $50,000 29%
$75,000 12% $75,000 12%
$100,000 37% $100,000 12%
$200,000+ 25% $200,000+ 53%
City of Dublin (Current) $45,000 City of Dublin (Current) $100,000 Alameda County Water District City of Mountain View Contra Costa County Alameda Municipal Power City of Oakland Eastern Contra Costa Transit Authority Central Contra Costa Sanitary District City of Pleasanton Golden Gate Bridge, Highway and Transportation District City of Berkeley City of San Leandro San Mateo County Community College District City of Livermore City of San Ramon Santa Clara Valley Water* City of Mission Viejo City of Santa Rosa Sonoma-Marin Area Rail Transit District 617
Neighboring Cities Purchasing Authority
618
City of Dublin Contracts
Over the past three fiscal years, City Council has reviewed 178 contracts:
• 153 goods and services contracts
• 25 public project contracts
Under the new threshold recommendation:
• 39 contracts (22%) would fall under the new City Manager approval o ~12 staff hours per contract x $137.90 fully loaded hourly rate = Approximately $1,700 per contract
o 39 contracts x $1,700 per contract = Approximately $65,000 Savings over the past three fiscal years
619
City of Dublin Contracts, 2
Operational Challenges
• Inflation and rising cost of construction materials and labor • Inability to act in real-time
Proposed Recommendation
• Real-time efficiency
• Flexibility and favorable pricing
620
Police Vehicle Costs vs. Purchasing Authority
$27,900 $29,860
$54,175 $57,394
$-
$25,000
$50,000
$75,000
$100,000
$125,000
2012 Sedan 2025 Malibu 2025 Intercepter 2025 Tahoe
Vehicles
Current Authority
Recommended Authority
621
Recommendation
Waive the reading and introduce the Ordinance Amending
Chapter 2.36 (Contracts and Purchasing) of the Dublin Municipal Code.
• Increase the formal bidding and City Manager purchasing authority limits to current State limits.
• Tie the City’s purchasing authority thresholds to the State. 622