Escondido City Council
December 7, 2022

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2. Compensation. In exchange for CONSULTANT’s completion of the Services, the CITY shall pay, and CONSULTANT shall accept in full, an amount not to exceed the sum of $119,919.50 as described in Attachment A. CONSULTANT shall be compensated only for performance of the Services described in this Agreement. No compensation shall be provided for any other work or services without the CITY’s prior written consent.

3. Performance. CONSULTANT shall faithfully perform the Services in a proficient manner, to the satisfaction of the CITY, and in accord with the terms of this Agreement. CONSULTANT shall be responsible for the professional quality, technical accuracy, timely completion, and coordination of all reports and other information furnished by CONSULTANT pursuant to this Agreement, except that CONSULTANT shall not be responsible for the accuracy of information supplied by the CITY.

4. Termination.
a. The Parties may terminate this Agreement for any reason upon providing the other party with sixty (60) days’ advance written notice. Either Party may terminate this Agreement for cause upon written notice if the other Party is in material breach of this Agreement and fails to cure such breach within thirty (30) days after the notifying Party provides written notice of the breach. CONSULTANT agrees to cease all work under this Agreement on or before the effective date of any notice of termination. If the CITY terminates this Agreement due to no fault or failure of performance by CONSULTANT, then CONSULTANT shall be compensated based on the work satisfactorily performed at the time of such termination. In no event shall CONSULTANT be entitled to receive more than the amount that would be paid to CONSULTANT for the full performance of the Services.
b. Effect of Termination. Upon expiration or termination of an order or Scope of Work (“SOW”) for any reason: (i) CITY’s right to access and use the products will immediately cease(except for perpetual licenses granted under an order, which will continue to be governed by this Agreement for the duration of the license); (ii) CITY will promptly remit any fees due to CONSULTANT under all orders and SOWs; (iii) CONSULTANT will promptly cease performance of any Services; and (iv) the Parties will return or destroy any Confidential Information of the other Party in its possession, and certify upon request to the other Party of compliance with the foregoing. CITY will have thirty (30) days from the expiration date of a subscription to extract or download any content stored in the products. CONSULTANT has no obligation to retain any content after such thirty (30)-day period nor is CONSULTANT responsible for extracting the data on CITY’S behalf absent separate written agreement and the payment of additional fees.”

5. City Property. All original documents, drawings, electronic media, and other materials prepared by CONSULTANT specifically and exclusively for the CITY pursuant to this Agreement immediately become the exclusive property of the CITY, and shall not be used by CONSULTANT for any other purpose without the CITY’s prior written consent.

6. Insurance Requirements.
a. CONSULTANT shall procure and maintain, at its own cost, during the entire term of this Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the Services, and the results of such work, by CONSULTANT, its agents, representatives, employees, or subcontractors. Insurance coverage shall be at least as broad as the following:
(1) Commercial General Liability. Insurance Services Office (“ISO”) Form CG 00 01 covering Commercial General Liability on an “occurrence” basis, including products and completed Resolution No. 2022-173
Exhibit "A"

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operations, property damage, bodily injury, and personal & advertising injury, with limits no less than $1,000,000 per occurrence and $2,000,000 general aggregate. (2) Automobile Liability. ISO Form CA 00 01 covering any auto (Code 1), or if CONSULTANT has no owned autos, hired (Code 8) and non-owned autos (Code 9), with limits no less than $1,000,000 per accident for bodily injury and property damage, unless waived by the CITY and approved in writing by the CITY’s Risk and Safety Division. (3) Workers’ Compensation. Worker’s Compensation as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease.
(4) Professional Liability (Errors and Omissions). Professional Liability (Errors and Omissions) appropriate to CONSULTANT’s profession, with limits no less than $1,000,000 per occurrence or claim and $2,000,000 aggregate.
(5) If CONSULTANT maintains broader coverage and/or higher limits than the minimums otherwise required by this Agreement, the CITY requires and shall be entitled to the broader coverage and/or the higher limits maintained by CONSULTANT. b. Each insurance policy required by this Agreement must be acceptable to the City Attorney and shall meet the following requirements:
(1) Acceptability of Insurers. Insurance coverage must be provided by an insurer authorized to conduct business in the state of California with a current A.M. Best’s rating of no less than A-: FSC VII, or as approved by the CITY.
(2) Additional Insured Status. Both the Commercial General Liability and the Automobile Liability policies shall include the CITY (including its officials, officers, agents, employees, and volunteers) as additional insured
(3) Primary Coverage. CONSULTANT’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 with respect to the CITY, its officials, officers, agents, employees, and volunteers. Any insurance or self-insurance maintained by the CITY, its officials, officers, agents, employees, or volunteers shall be in excess of CONSULTANT’s insurance and shall not contribute with it. (4) Notice of Cancellation. Each insurance policy shall provide that coverage shall not be canceled, except with prior written notice to the CITY. (5) Subcontractors. If applicable, CONSULTANT shall require and verify that all subcontractors maintain insurance meeting all the requirements stated within this Agreement. Subcontractors do not include entities that provide general services on behalf of CONSULTANT such as co-location or hosting providers, third party auditors or security contractors. Subcontractors will only include those third parties engaged specifically by CONSULTANT to perform services directly to CITY.
(6) Self-Insurance. CONSULTANT may, with the CITY’s prior written consent, fulfill some or all of the insurance requirements contained in this Agreement under a plan of selfinsurance. CONSULTANT shall only be permitted to utilize such self-insurance if, in the opinion of the CITY, CONSULTANT’s (i) net worth and (ii) reserves for payment of claims of liability against CONSULTANT are sufficient to adequately compensate for the lack of other insurance coverage required by this Agreement. CONSULTANT’s utilization of selfinsurance shall not in any way limit the liabilities assumed by CONSULTANT pursuant to this Agreement.
(7) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the CITY.

Resolution No. 2022-173
Exhibit "A"

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c. Verification of Coverage. At the time CONSULTANT executes this Agreement, CONSULTANT shall provide the CITY with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting the insurance coverage required by this Agreement), which shall meet all requirements under this Agreement. The CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by this Agreement, at any time. d. Special Risks or Circumstances. The CITY reserves the right, at any point during the term of this Agreement, to modify the insurance requirements in this Agreement, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. e. No Limitation of Obligations. The insurance requirements in this Agreement, including the types and limits of insurance coverage CONSULTANT must maintain, and any approval of such insurance by the CITY, are not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including but not limited to any provisions in this Agreement concerning indemnification. f. Failure to comply with any of the insurance requirements in this Agreement, including, but not limited to, a lapse in any required insurance coverage during the term of this Agreement, shall be a material breach of this Agreement. In the event that CONSULTANT fails to comply with any such insurance requirements in this Agreement, in addition to any other remedies the CITY may have, the CITY may, at its sole option, (i) immediately terminate this Agreement; or (ii) order CONSULTANT to stop work under this Agreement and/or withhold any payment that becomes due to CONSULTANT until CONSULTANT demonstrates compliance with the insurance requirements in this Agreement.

7. Indemnification, Duty to Defend, and Hold Harmless.
a. CONSULTANT will defend, indemnify and hold CITY harmless from and against all losses, liabilities, damages and expenses including reasonable attorney fees (collectively, “Losses”) arising from any claim or suit by an unaffiliated third party that the products or deliverables, as delivered to CITY and when used in accordance with this Agreement and the applicable order or SOW, infringes a valid U.S. copyright or U.S. patent issued as of the date of the applicable order or SOW (a “Claim”).
b. To the extent permitted by applicable law, CONSULTANT will have control of the defense and reserves the right to settle any Claim. CITY must notify CONSULTANT promptly of any Claim and provide reasonable cooperation to CONSULTANT, upon CONSULTANT’s request and at CONSULTANT’s cost, to defend such Claim. CONSULTANT will not agree to any settlement which requires acknowledgment of fault or an incurred liability on the part of an indemnified party not otherwise covered by this indemnification without indemnified party’s prior consent. CITY may elect to participate in the defense of any Claim with counsel of its choosing at its own expense.
c. If the products or deliverables are subject to a Claim of infringement or misappropriation, or if CONSULTANT reasonably believes the products or deliverables may be subject to such a Claim, CONSULTANT reserves the right, in its sole discretion, to: (i) replace the affected products or deliverable with non-infringing functional equivalents; (ii) modify the affected products or deliverable to render it non-infringing; or (iii) terminate this Agreement or the applicable order or SOW with respect to the affected CONSULTANT product or deliverable and refund to CITY any prepaid fees for the then-remaining portion of the order or SOW Term.
d. CONSULTANT will have no obligation to indemnify, defend, or hold CITY harmless from any Claim to the extent it is based upon: (i) a modification to the CONSULTANT product or deliverable by anyone other than CONSULTANT; (ii) a modification made by CONSULTANT Resolution No. 2022-173
Exhibit "A"

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pursuant to CITY’s required instructions or specifications or in reliance on materials or information provided by CITY; (iii) combination with the products or deliverable with nonCONSULTANT software or data; or (iv) CITY’s (or any authorized user of CITY) use of any products or deliverables other than in accordance with this Agreement. e. This section sets forth CITY’s sole and exclusive remedy, and CONSULTANT’s entire liability, for any Claim that the products, deliverables or any other materials provided by CONSULTANT violate or infringe upon the rights of any third party. f. All terms and provisions within this Section 8 shall survive the termination of this Agreement.

8. Anti-Assignment Clause. Because the CITY has relied on the particular skills of CONSULTANT in entering into this Agreement, CONSULTANT shall not assign, delegate, subcontract, or otherwise transfer any duty or right under this Agreement, including as to any portion of the Services, without the CITY’s prior written consent, except in the event of sale, merger, stock purchase, or asset purchase of CONSULTANT. Any purported assignment, delegation, subcontract, or other transfer made without the CITY’s consent shall be void and ineffective, except in the event of sale, merger, stock purchase, or asset purchase of CONSULTANT. Unless CONSULTANT assigns this entire Agreement, including all rights and duties herein, to a third party with the CITY’s prior written consent, CONSULTANT shall be the sole payee under this Agreement. Any and all payments made pursuant to the terms of this Agreement are otherwise not assignable.

9. Attorney's Fees and Costs. In any action to enforce the terms and conditions of this Agreement, the prevailing Party shall be entitled to reasonable attorney’s fees and costs.

10. Independent Contractor. CONSULTANT is an independent contractor, and no agency or employment relationship is created by the execution of this Agreement.

11. Amendment. This Agreement shall not be amended except in a writing signed by the CITY and CONSULTANT.

12. Merger Clause. This Agreement, together with its attachments or other documents described or incorporated herein, if any, constitutes the entire agreement and understanding of the CITY and CONSULTANT concerning the subject of this Agreement and supersedes and replaces all prior negotiations, understandings, or proposed agreements, written or oral, except as otherwise provided herein. In the event of any conflict between the provisions of this Agreement and any of its attachments or related documents, if any, the provisions of this Agreement shall prevail.

13. Anti-Waiver Clause. None of the provisions of this Agreement shall be waived by the CITY because of previous failure to insist upon strict performance, nor shall any provision be waived because any other provision has been waived by the CITY, in whole or in part.

14. Severability. This Agreement shall be performed and shall be enforceable to the full extent allowed by applicable law, and the illegality, invalidity, waiver, or unenforceability of any provision of this Agreement shall not affect the legality, validity, applicability, or enforceability of the remaining provisions of this Agreement.

15. Governing Law. This Agreement and all rights and obligations arising out of it shall be construed in accordance with the laws of the State of California. Venue for any action arising from this Agreement shall be conducted only in the state or federal courts of San Diego County, California.

16. Counterparts. This Agreement may be executed on separate counterparts, each of which shall be an original and all of which taken together shall constitute one and the same instrument. Delivery of an executed signature page of this Agreement by electronic means, including an attachment to Resolution No. 2022-173
Exhibit "A"

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an email, shall be effective as delivery of an executed original. The Agreement on file with the City is the copy of the Agreement that shall take precedence if any differences exist between or among copies or counterparts of the Agreement.

17. Provisions Cumulative. The foregoing provisions are cumulative to, in addition to, and not in limitation of any other rights or remedies available to the CITY.

18. Notice. Any statements, communications, or notices to be provided pursuant to this Agreement shall be sent to the attention of the persons indicated herein, and the CITY and CONSULTANT shall promptly provide the other Party with notice of any changes to such contact information.

19. Business License. CONSULTANT shall obtain a City of Escondido Business License prior to execution of this Agreement and shall maintain such Business License throughout the term of this Agreement.

20. Compliance with Laws, Permits, and Licenses. CONSULTANT shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations, rules, and other legal requirements in effect during the term of this Agreement. CONSULTANT shall obtain any and all permits, licenses, and other authorizations necessary to perform the Services.

Neither the CITY, nor any elected or appointed boards, officers, officials, employees, or agents of the CITY, shall be liable, at law or in equity, as a result of any failure of CONSULTANT to comply with this section.

21. Prevailing Wages. If applicable, pursuant to California Labor Code section 1770 et seq., CONSULTANT agrees that a prevailing rate and scale of wages, in accordance with applicable laws, shall be paid in performing this Agreement. CONSULTANT shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations, rules, and other legal requirements pertaining to the payment of prevailing wages. The prevailing rate and scale to be paid shall be the same as the applicable “General Prevailing Wage Determination” approved by the Department of Industrial Relations as of the Effective Date of this Agreement, which are available online at http://www.dir.ca.gov/oprl/dprewagedetermination.htm and incorporated into this Agreement by this reference. Neither the CITY, nor any elected or appointed boards, officers, officials, employees, or agents of the CITY, shall be liable, at law or in equity, as a result of any failure of CONSULTANT to comply with this section.

22. Immigration Reform and Control Act of 1986. CONSULTANT shall keep itself informed of and shall comply with the Immigration Reform and Control Act of 1986 (“IRCA”). CONSULTANT represents and warrants that all of its employees and the employees of any subcontractor retained by CONSULTANT who perform any of the Services under this Agreement, are and will be authorized to perform the Services in full compliance with the IRCA. CONSULTANT affirms that as a licensed contractor and employer in the State of California, all new employees must produce proof of eligibility to work in the United States within the first three days of employment and that only employees legally eligible to work in the United States will perform the Services. CONSULTANT agrees to comply with the IRCA before commencing any Services, and continuously throughout the performance of the Services and the term of this Agreement.

23. Effective Date. Unless a different date is provided in this Agreement, the effective date of this Agreement shall be the latest date of execution set forth by the names of the signatories below.

24. Licensing/Permitted Use
a. Intellectual Property Ownership. The CONSULTANT and its licensors own all IP Rights in the products. CITY and its authorized users have no right, title or interest in the products Resolution No. 2022-173
Exhibit "A"

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other than the license rights expressly granted herein. All rights not expressly granted in the products are reserved by the CONSULTANT or its licensors. b. License to Products. The CONSULTANT hereby grants CITY a non-exclusive, nontransferable license to access and use the products identified in the order during the term set forth therein. In addition to the terms of this contract and the order, product-specific license terms applicable to certain of the products can be found at granicus.com/legal/licensing and are hereby incorporated into this contract by reference.

The CONSULTANT reserves all right, title and interest in and to all CONSULTANT products, including all rights not expressly granted to CITY under this contract c. Third Party Contractors. CITY may permit its third-party contractors to access and use the products solely on behalf of and for the benefit of CITY, so long as: (i) such contractor agrees to comply with this contract as if it were CITY; (ii) CITY remains responsible for each contractor's compliance with this contract and any breach thereof; and (iii) all volume or transaction-based use of the products includes use by contractors. All rights granted to any contractor terminate immediately upon conclusion of the services rendered to CITY that give rise to such right. Upon termination of such rights, contractor will immediately cease all use of the products and uninstall and destroy all confidential or proprietary CONSULTANT information in its possession. CITY will certify compliance with this section in writing upon CONSULTANT’s request.
d. Data Sources. CITY may only upload data related to individuals that originates with or is owned by CITY. CITY shall not upload data purchased from third parties without CONSULTANT’s prior written consent and list cleansing services provided by CONSULTANT for an additional fee. CONSULTANT will not sell, use, or disclose any personal information provided by CITY for any purpose other than performing services subject to this Agreement.
e. Content. CITY can only use products to share content that is created by or owned by CITY and/or content for affiliated organizations, provided that use by CITY for affiliated organizations is in support only, and not as a primary communication vehicle for such organizations that do not have their own license to the products. CONSULTANT is not responsible for any content used, uploaded or migrated by CITY or any third party. f. Advertising. CITY shall not use products to promote products or services available for sale through CITY or any third party without CONSULTANT’s prior written consent. g. Restrictions. CITY shall not:
(1) Use or permit any end user to use the products to store or display adult content, promote illegal or immoral activities, send or store infringing, obscene, threatening or unlawful or tortious material or disrupt others use of the products, network services or network equipment, including unsolicited advertising or chain letters, propagation of computer worms and viruses, or use of the products to make unauthorized entry into any other device accessible via the network or products; (2) Use the products as a door or signpost to another server; (3) Disassemble, decompile, reverse engineer or make derivative works of the products;
(4) Rent, lease, lend, or host the products to or for any third party, or disclose the products to any third party except as otherwise permitted in this contract or an order or SOW;
(5) Use the products in violation of any applicable law, rule, or regulation, including violation of laws regarding the processing, use, or disclosure of personal Resolution No. 2022-173
Exhibit "A"

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information, or violation of any United States export control or regulation, United States embargo, or denied or sanctioned parties prohibitions; or (6) Modify, adapt, or use the products to develop any software application intended for resale which uses or competes with the products in whole or in part.

25. Representations; Warranties; Disclaimers.
a. Representations. Each Party represents that it has validly entered into this Agreement and has the legal power to do so.
b. Warranties:
(1) Each party warrants that it has the rights necessary to grant to the other party the licenses granted in this Agreement.
(2) CONSULTANT warrants that it will perform its obligations in a professional and workmanlike manner in accordance with industry standards. (3) CITY’s sole and exclusive remedy and CONSULTANT’s sole obligation for breach of the warranties in this Section are as follows: (i) for a breach of the warranty in Section 25.b.(1), the indemnity in Section 7 of this Agreement; and (ii) for a breach of the warranty in Section 25.b.(2) reperformance of the nonconforming Services, provided that CITY notifies CONSULTANT of a nonconformity in this Section during the thirty (30) day period following CONSULTANT’s completion of the applicable Services.
c. Disclaimers. EXCEPT AS EXPRESSLY STATED IN THIS THIS SECTION, THE PRODUCTS AND SERVICES ARE PROVIDED “AS IS” AND CONSULTANT DISCLAIMS

ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTABILITY, TITLE, NONINFRINGEMENT, AND FITNESS FOR A PARTICULAR PURPOSE. CONSULTANT DOES NOT WARRANT THAT PRODUCTS OR SERVICES WILL MEET CITY’S

REQUIREMENTS OR THAT THE OPERATION THEREOF WILL BE UNINTERRUPTED OR ERROR FREE.

26. Limitation of Liability
a. EXCEPT FOR LIABILITY THAT CANNOT BE LIMITED OR EXCLUDED UNDER

APPLICABLE LAW, UNDER NO CIRCUMSTANCES WILL EITHER PARTY BE LIABLE FOR ANY: (I) SPECIAL, INDIRECT, PUNITIVE, INCIDENTAL, OR CONSEQUENTIAL DAMAGES; OR (II) LOSS OR DAMAGE TO DATA, LOST PROFITS, SALES, BUSINESS,

GOODWILL OR ANTICIPATED SAVINGS, WHETHER AN ACTION IS IN CONTRACT OR

TORT (INCLUDING NEGLIGENCE) AND REGARDLESS OF THE THEORY OF

LIABILITY, EVEN IF A PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
b. IN NO EVENT, EXCEPT FOR CITY’S OBLIGATIONS TO PAY AMOUNTS DUE UNDER THE ORDER OR SOW, OR CONSULTANT’S INDEMNIFICATION OBLIGATIONS SET FORTH IN SECTION 7 (INDEMNIFICATION, DUTY TO DEFEND, AND HOLD HARMLESS.), WILL EITHER PARTY’S MAXIMUM AGGREGATE LIABILITY FOR ALL

CLAIMS ARISING IN CONNECTION WITH THIS AGREEMENT (IN TORT (INCLUDING

NEGLIGENCE), CONTRACT OR OTHERWISE) EXCEED THE AMOUNT OF FEES PAID BY CITY TO CONSULTANT IN THE SIX (6) MONTHS IMMEDIATELY PRECEDING THE

DATE THE DAMAGED PARTY NOTIFIES THE OTHER PARTY IN WRITING OF THE CLAIM. HOWEVER, IF CITY HAS PAID NO FEES UNDER THE TERMS OF AN ORDER IN THE TWELVE (12) MONTH PERIOD PRECEDING THE DATE OF THE INCIDENT

GIVING RISE TO THE CLAIM, THE AGGREGATE LIABILITY OF CONSULTANT TO

CUSTOMER FOR SUCH CLAIM SHALL NOT EXCEED FIVE THOUSDAND DOLLARS ($5,000).

Resolution No. 2022-173
Exhibit "A"

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27. Confidentiality. During performance of the Services, each party may receive Confidential Information of the other party.
a. “Confidential Information” means all confidential and/or trade secret information of either party (“Disclosing Party”), including but not limited to: (i) CONSULTANT’s products; (ii) non-public information if it is clearly and conspicuously marked as “confidential” or with a similar designation at the time of disclosure; (iii) non-public information of the Disclosing Party if it is identified as confidential and/or proprietary before, during, or promptly after presentation or communication; and (iv) any information that should be reasonably understood to be confidential or proprietary given the nature of the information and the context in which disclosed, in each case that is disclosed to the other party (“Receiving Party”) or to which the Receiving Party gains access in connection with performance of the Services.
b. Subject to freedom of information, government transparency, or similar applicable law, each Receiving Party will receive and hold any Confidential Information in strict confidence and will: (i) protect and safeguard the Confidential Information against unauthorized use, publication or disclosure; (ii) not reveal, report, publish, disclose, transfer, copy or otherwise use any Confidential Information except as specifically authorized by the Disclosing Party; (iii) not use any Confidential Information for any purpose other than in performance of this Agreement; (iv) restrict access to Confidential Information to those of its advisors, officers, directors, employees, agents, consultants, contractors and lobbyists who have a need to know, who have been advised of the confidential nature thereof, and who are under express written obligations of confidentiality or under obligations of confidentiality imposed by law or rule; and (v) exercise at least the same standard of care and security to protect the confidentiality of the Confidential Information received by it as it protects its own confidential information, but no less than a reasonable degree of care. c. If a Receiving Party is requested or required in a judicial, administrative, or governmental proceeding to disclose any Confidential Information, it will notify the Disclosing Party as promptly as practicable so that the Disclosing Party may seek an appropriate protective order or waiver for that instance, unless such notification is prohibited by law or judicial order.
d. The foregoing obligations do not apply to information that: (i) is already public or becomes available to the public through no breach of this section; (ii) was in the Receiving Party’s lawful possession before receipt from the Disclosing Party; (iii) is lawfully received independently from a third party who is not bound by a confidentiality obligation; or (iv) is independently developed by or on behalf of the Receiving Party without use of any Confidential Information.
e. Upon written request of the Disclosing Party, the Receiving Party agrees to promptly return or destroy all Confidential Information in its possession, and certify its destruction in writing, provided that the Receiving Party may retain a copy of the returned or destroyed items for archival purposes in accordance with its records retention policies and subject to this section.
f. Disclosing Party may be irreparably damaged if the obligations under this section are not enforced and as such may not have an adequate remedy in the event of a breach by Receiving Party of its obligations hereunder. The parties agree, therefore, that Disclosing Party is entitled to seek, in addition to other available remedies, an injunction restraining any actual, threatened or further breaches of the Receiving Party’s obligations under this section or any other appropriate equitable order or decree.

28. CITY Responsibilities.
a. Content. CITY will be solely responsible for the Content submitted to the products and will comply with all laws, rules and regulations relating to the use, disclosure and transmission of such Content, including providing such to CONSULTANT. CITY represents and warrants it has the legal right to provide the Content to CONSULTANT and that such use Resolution No. 2022-173
Exhibit "A"

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or disclosure does not violate the intellectual property, privacy or other legal rights of any third party. CITY grants CONSULTANT a limited, non-exclusive right during the Term to access and use the Content to provide the products and Services. Content does not include user feedback related to the products or Services, which CONSULTANT is free to use without any further permission or consideration to CITY. In addition, Content does not include data generated by use of the products, including system data and data derived from Content in an aggregated and anonymized form, which may be used by CONSULTANT for any and all business purposes including diagnostics and system and product improvements.
b. Data Backup and Protection. CITY will maintain a back-up of any data or data files provided to CONSULTANT. For certain products, CONSULTANT offers functionality that requires subscribers to enable password protection of subscriber profiles and associated data. CITY assumes all responsibility for implementing and enforcing this security functionality in its sole discretion.
c. Passwords. Sign-on credentials used to access the products are non-transferable. CITY is responsible for keeping all passwords secure and for all use of the products through CITY’s sign in credentials.
d. Cooperation. CITY will provide any assistance reasonably required by CONSULTANT to perform the Services, including timely review of plans and schedules for the Services and reasonable access to CITY’s offices for Services performed onsite. e. Third-Party Technology. CITY will be responsible for securing all licenses for third party technology necessary for CONSULTANT to perform the Services (including the right for CONSULTANT to use such technology) and will be responsible for the performance of any third-party providing goods or services to CITY related to the Services, including such third party’s cooperation with CONSULTANT.
f. Support. Basic support and maintenance services provided to CITY for products (“Support”) is included in the fees paid for the CONSULTANT product subscription or maintenance during the Term and will be provided in accordance with the Service Level Agreement set forth at www.granicus.com/legal/licensing. CONSULTANT may update its Support obligations under this Agreement, so long as the level of Support agreed to by the parties is not materially diminished due to such modification. (SIGNATURE PAGE FOLLOWS)
Resolution No. 2022-173
Exhibit "A"

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IN WITNESS WHEREOF, this Agreement is executed by the Parties or their duly authorized representatives as of the Effective Date:

CITY OF ESCONDIDO
Date: __________________ ___________________________________ Andrew Firestine, Director of Development Services
Betsy Sachs, Granicus, LLC
Date: __________________ ___________________________________ Signature
___________________________________
Name & Title (please print)
APPROVED AS TO FORM:

OFFICE OF THE CITY ATTORNEY
MICHAEL R. MCGUINNESS, CITY ATTORNEY
BY: __________________________
THE CITY OF ESCONDIDO DOES NOT DISCRIMINATE AGAINST QUALIFIED PERSONS WITH DISABILITIES.

Resolution No. 2022-173
Exhibit "A"

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ATTACHMENT “A”
Scope of Work
Attachment A to Consulting Agreement - 1 - CAO: 9/17/2021 A. General
Granicus LLC, a Minnesota limited liability company (“Consultant”) will provide the City of Escondido, a California municipal corporation (“City”) with consulting services in the implementation and ongoing administration of short-term vacation rental (“STVR”) administration services (“Project”).

B. Location
Contractor will provide services remotely. They may also lead community discussions virtually or inperson at City Hall located at 201 N Broadway, Escondido, CA 92025.

C. Services
Consultant to provide the following services related to a STVR program development, implementation, rollout, and monitoring through its software modules and as more particularly described in Exhibits 1, 2, and 3.

Task 1. STVR consulting
• Collection of baseline information for the purpose of developing an STVR program • Conduct interviews and exercises with local policy makers and staff and assess public attitudes towards STVRs to present a comprehensive analysis of regulatory and enforcement priorities in a community
• Provide the EngagementHQ software and staff training
• Prepare report that synthesizes data to present a comprehensive analysis of regulatory and enforcement priorities in a community
• Produce draft STVR regulations and coordinate with staff on staff reports and presentations Task 2. Create and maintain database of STVRs units
• Identify the addresses of the properties listed for STVR from all applicable STVR websites operating in Escondido
• Create and maintain a comprehensive inventory of all STVR and their hosts in the City of Escondido from all applicable STVR websites operating in Escondido and other applicable sources. The inventory shall include, but is not limited to, the listing URL, location, host name, property type, room type, maximum occupancy, number of bedrooms, rental frequency, rental rate, minimum/maximum stay, and TOT payments
• Regularly monitor STVR listings and update data accordingly • Create a database with the data that can be exported and analyzed in GIS, CSV, excel or other program formats or platforms specified by the City sufficient for the City to use for outreach, monitoring and compliance purposes
Task 3. Register STVR units
• Collect applications for STVR housing
• Review applications and verify compliance with all applicable codes, license and tax requirements and statutes
• Maintain database of all registered STVR units.

Resolution No. 2022-173
Exhibit "A"

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ATTACHMENT “A”
Scope of Work
Attachment A to Consulting Agreement - 2 - CAO: 9/17/2021 • Provide billing and remit information to all hosts
Task 4. Perform outreach
• Notify all hosts operating in the City of Escondido of the requirement to register and obtain all required authorizations and permits, business license, and pay all required taxes and fees • Perform community outreach regarding the STVR program, • program requirements, and how to register complaints
• Develop outreach materials and submit to the City for approval • Coordinate with City staff regarding the operational requirements and complaint and enforcement process
Task 5. Conduct ongoing assessment of STVRs for compliance with City codes, requirements and statues
• Monitoring of STVR properties for zoning and permit compliance on either a weekly basis or another frequency agreed upon by the City
• Advanced ability to precisely segment and target different types of letter recipients using an unlimited number of different form letter templates
• Cloud-based self-service letter template management system to give city staff the ability to manage and update letter templates and mailing criteria • Always up-to-date list of STVRs operating illegally or not in compliance with zoning, permitting, nuisance issues, and records of all past attempts to bring the STVR into compliance Task 6. Manage the payment of all taxes and fees
• Collect, process and submit to the City of Escondido all taxes and fees • Pursue delinquent payments from hosts
• Assist with audits as needed
• Provide reports to City’s Finance Department for account reconciliation purposes • Provide monthly statistical reports on the volume, amounts, quantities and payment data • Consolidated utilization and revenue estimates across listing platforms using advanced revenue, utilization, and tax fraud detection algorithms.
• Continuously updated list of STVR owners suspected of non- or underreporting taxes • Other payment management services as needed
Task 7. Assist the City with all code enforcement activities • Monitor STVRs for compliance with City codes, requirements and statutes. Prepare and submit on either a weekly basis or another frequency agreed upon by the City, a master list of STVR rental units known or suspected to be operating in violation of City codes, requirements or statues. Track those STVRs that have been suspended or revoked to ensure they are not advertised or used for during the prohibition period
• Prepare and submit on either a weekly basis or another frequency agreed upon by the City, a master list of STVR units known or suspected to be operating in violation of City codes, requirements or statues
• Reach out to non-registered, unpermitted and/or non-compliant STVR property owners • Assist with other enforcement activities as needed
• Provide staffing for a 24-hour phone number/hotline to register complaints and • for relaying/documenting that information to the City’s Code Enforcement, and/or Police Department
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ATTACHMENT “A”
Scope of Work
Attachment A to Consulting Agreement - 3 - CAO: 9/17/2021 • Have the capability to allow complainants to easily share evidence of alleged STVR ordinance violations (i.e. video, photo and audio evidence) through technology methods • Real-time outreach to owners/managers of problem STVR properties (whenever owner's contact information is known)
• Full documentation of owner/manager outreach activities • Automatic escalation of issues to emergency responders where required Task 8. Coordinate with City staff
• Provide reports, analysis, documentation and access to online data as required • Participate in-person meetings or calls with City staff on a periodic basis D. Scheduling
Consultant to schedule specific dates of work in advance by contacting Andrew Firestine at 760- 839-4556 or [email protected].

Estimated Timeline:

Timeline Description
Week 1 • Kick Off Call
• Discovery & Requirements Gathering
Weeks 2-4
• Assessor and permit data received
• Address Identification Process Kicks Off
Weeks 5-16
-Conduct staff training on EngagementHQ
-Launch EngagementHQ
-Commence public engagement and
outreach process
-Interview key staff and policy makers
-Produce background conditions report
-Draft STVR regulations
Weeks 17-20
- Create framework for mobile permitting
and tax collections
- Finalize Compliance Monitoring letters
- Establish lettering criteria
- Midway satisfaction survey sent
Weeks 21-23
• Finalize Mobile Permitting and Tax
Collection work
• UAT Testing with Project Champion
• Stakeholder Training
• 24/7 Hotline Created
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ATTACHMENT “A”
Scope of Work
Attachment A to Consulting Agreement - 4 - CAO: 9/17/2021 Weeks 24-26
(GO Live & Hypercare) • Go live satisfaction survey sent • Introduction of your Customer Success
Consultant
• Ongoing management plan established
• Rental Activity Monitoring module turned
on
E. Contract Price and Payment Terms
The contract price shall not exceed $ 35,307.50 for the first year of the contract, which reflects a prorated fee for certain subscription services that will performed once a STVR program has been adopted by ordinance by the City Council. The second and third years of the contract shall not exceed a price of $21,653 each year. The contract price includes all labor, materials, equipment, and transportation required to perform the work. Services will be billed as services are performed. Payment will be made after services have been performed and within 30 days of receipt of an invoice for those services. If the City exercises its option to extend the contract, the price shall be $21,153 each year for up to two years.

One-Time Fees
Solution/Module Billing
Frequency
Quantity/Unit One-Time Fee
Address Identification – Set up and
Configuration
Up Front 1 Each $0.00
Address Identification –
Online Training
Up Front 1 Each $0.00
24/7 Hotline – Setup and
Configuration
Up Front 1 Each $0.00
24/7 Hotline – Online Training Up Front 1 Each $0.00
Compliance Monitoring – Setup
and Configuration
Up Front 1 Each $0.00
Compliance Monitoring – Online
Training
Up Front 1 Each $0.00
Rental Activity Monitoring – Online
Training
Up Front 1 Each $0.00
Rental Activity Monitoring - Setup
and Configuration
Up Front 1 Each $0.00
Mobile Permitting & Registration -
Setup
and Configuration
Up Front 1 Each $0.00
Mobile Permitting & Registration -
Online
Training
Up Front 1 Each $0.00
Tax Collection - Setup and
Configuration
Up Front 1 Each $0.00
Tax Collection - Online Training Up Front 1 Each $0.00
STR Regulation Consulting Up Front 1 Each $18,000.00
EHQ Standard Implementation Up Front 1 Each $2,500.00
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ATTACHMENT “A”
Scope of Work
Attachment A to Consulting Agreement - 5 - CAO: 9/17/2021 EHQ Online Training Sessions Up Front 1 Each $0.00
Subtotal $20,500.00
New Subscription Fees
Solution/Module Billing
Frequency
Quantity/Unit Annual Fee Prorated
Fee
Address Identification Annual 1 Each $4,275.00 $4,275.00 24/7 Hotline Annual 1 Each $1,140.00 $475.00
Compliance Monitoring Annual 1 Each $2,138.00 $890.84
Rental Activity
Monitoring
Annual 1 Each $2,850.00 $1,187.50
Enhanced Short-Term
Rental Registration
Portal
Annual 1 Each $2,375.00 $989.58
Enhanced Short-Term
Rental Tax Collection
Portal
Annual 1 Each $2,375.00 $989.58
Mobile Permitting &
Registration
Annual 1 Each $0.00 $0.00
Tax Collection Annual 1 Each $0.00 $0.00
Engagement HQ Project Annual 1 Each $6,000.00 $6,000.00 Subtotal $21,153.00 $14,807.50
Future Year Pricing
Solution/Module Billing
Frequency
Year 2 and 3 Option Year 4
and 5
Address Identification Annual $4,275.00 $4,275.00
24/7 Hotline Annual $1,140.00 $1,140.00
Compliance Monitoring Annual $2,138.00 $2,138.00
Rental Activity Monitoring Annual $2,850.00 $2,850.00
Enhanced Short-Term Rental
Registration
Portal
Annual $2,375.00 $2,375.00
Enhanced Short-Term Rental Tax
Collection Portal
Annual $2,375.00 $2,375.00
Mobile Permitting & Registration Annual $0.00 $0.00
Tax Collection Annual $0.00 $0.00
Engagement HQ Project Annual $6,000.00 $6,000.00
Subtotal $21,153.00 $21,153.00
The proposed annual prices also include all the cost of implementing and customizing the software and services, associated reporting, dashboards, data exports, and all training, support, maintenance, telephone, and software licensing fees. There is no separate pricing for yearly maintenance, data conversion, training costs, or any other associated costs, nor is there an implementation cost
F. Term
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ATTACHMENT “A”
Scope of Work
Attachment A to Consulting Agreement - 6 - CAO: 9/17/2021 The term of this Agreement shall be three years. The City, in its sole discretion, has two options to renew on a one-year basis.

Exhibit 1 – Granicus Response to RFP No. 23-05
Exhibit 2 – Proposal dated 11/30/22
Exhibit 3 – Service Level Agreement
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Request for Proposal No. 23-05 for Short
Term Rental Administration
Response prepared for
the City of Escondido, CA
Response Submitted by Granicus
Proposal Contact: Betsy Sachs
[email protected]
Submitted on
September 29, 2022
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September 29, 2022
City of Escondido, CA
Attn: Pedro Cardenas
201 N. Broadway
Escondido, CA 92025
Subject: RFP No. 23-05 – Short Term Rental Administration Dear Pedro Cardenas:

We are excited about the opportunity to partner with the City of Escondido. Based on the background information provided in the RFP, and our extensive experience delivering these services and software to hundreds of cities and counties across North America (including other communities in Southern California such as Encinitas, Dana Point, Chula Vista, Temecula, and Murrieta), we believe we are uniquely qualified to perform the work described and wellpositioned to help the City achieve its short-term rental (“STR”) administration goals.

Our analysis of Escondido’s local market shows that, like many of your neighbors, the City’s STR market is incredibly dynamic. To be specific: when we analyzed the STR market one year ago, we found 100 active listings. Today, we find 137 active STR listings. This means that in just ONE YEAR, STR listings in Escondido grew by 37%!
Moreover, this net growth rate doesn’t tell the whole story, and hides the fact that during the same one-year period: 68 listings were deactivated,10 listings were reposted, and 95 new listings were created, resulting in a 57% annual turnover rate. This means that only 45% of the listings currently active were found online at this time last year, and that the City would have had to identify 205 listings over the course of the year.

At the core of our govService Host Compliance product offering, we have our Address Identification module, which powers our full suite of modules to help manage the many challenges posed by short-term rentals. We monitor 70+ STR websites, deduplicate listings, and leverage machine learning coupled with a team of more than 200 human analysts to provide our clients with an online dashboard with complete address information and screenshots of all identifiable short-term rentals.

We’re confident that the govService Host Compliance solution is the best fit for the City of Escondido. Along with providing amazing customer service, our performance track record has led Granicus to become the leader in solutions that support government transparency and civic engagement.1
In this response, we’ll introduce Granicus and confirm our understanding of the project, and address each point requested in the Scope of Services and Deliverables (Section C of the RFP).

After that, you’ll find our Qualifications and Experience, Rate Sheet, and Schedule for Completion.

Thank you for the opportunity to present this proposal.

Sincerely,
Betsy Sachs
Territory Manager, Host Compliance
720-770-5578 | [email protected]
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About Us

THE GRANICUS ADVANTAGE
More municipalities rely on Granicus technology than any other short-term rental monitoring software provider. Granicus provides a one-stop-shop for solutions relating to the unique needs of communities – combining pre- during- and postordinance monitoring into one integrated platform.

Granicus also offers added functionality across content creation, communications, records management, and digital engagement services. That means more is possible with a single vendor than ever before.

HOW OUR COMPANY IS ORGANIZED
Granicus is an LLC-P (Partnership). We currently have over 975 FTEs and support over 6,500 accounts. Granicus and
govDelivery were both independently founded in 1999 and merged in 2016. Other acquisitions include:
• Novusolutions in 2017, which expanded our meeting
and agenda management offerings
• Vision in 2018, which expanded our offerings to CMS
and website design
• IQM2 in 2018, which further expanded our meeting and
agenda management offerings
• SouthTech Systems in 2018, which expanded our
records management offerings
• Firmstep in 2019, which provided us with a new Civic
Engagement Platform
• Host Compliance in 2019, which provided us with a
new line of business monitoring and managing short
term rentals for local governments
• Calytera in 2020, which allows us to provide Digital PCL & FOI services
• BangTheTable in 2021, which expanded our community
engagement offerings
• OpenCities in 2021, which further expanded our CMS
and Website Services offerings
• GovQA in 2021, which brought a new Public Request
Management offering into our portfolio (CPRA)
1Granicus' statements regarding its plans, directions, and intent are subject to change or withdrawal without notice at Granicus' sole discretion. The information mentioned regarding potential future products is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. Unless otherwise stated, this proposal is valid for 120 days.

OFFICE LOCATIONS
Washington D.C.
1152 15th Street NW, Suite 800
Washington, DC 20005
800.314.0147
Denver (HQ)
1999 Broadway, Suite 3600
Denver, CO 80202
800.314.0147
Saint Paul (Contracts and Payment)
408 St. Peter St, Suite 600
Saint Paul, MN 55102
800.314.0147
Canada
250 City Centre Ave, Suite 806
Ottawa ON K1R 6K7
800.314.0147
United Kingdom
The Beehive, City Place,
Gatwick, RH6 0PA
+44 (0) 800.032.7764
Website: www.granicus.com
FEIN #: 41-1941088
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Project Understanding

OVERVIEW OF PROPOSED SOLUTION
Granicus provides a one-stop-shop for solutions relating to the unique needs of communities – combining pre-, during-, and post-regulation monitoring into one integrated platform. We serve more than 400 local governments with short-term rental (“STR”) program management software today and have developed a deep understanding of what works, and what does not, when it comes to enforcing STR regulations.

Our deep expertise, customer focus, and data-driven approach to innovation enable us to help you quickly augment your existing processes with an integrated, cost-effective short-term rental administration solution that has been proven through widespread use in local governments.

Granicus’100% cloud-hosted software solutions were designed specifically for governments like yours to spend less time managing the manual aspects of the short-term rental administration process and more time engaging important stakeholders in productive ways.

We do this by providing our clients with all the software necessary to streamline and automate everything from identifying short-term rental properties to paperless tax payment and collection.

Our user-friendly and easy-to-deploy software solutions were built to make installation and deployment as effortless as possible.

OUR ANALYSIS OF ESCONDIDO’S MARKET
In order to meet the requirements of the City of Escondido’s RFP for Short Term Rental Administration, we propose bundling our Address Identification solution, which forms the basis for the Host Compliance platform, with our Compliance Monitoring, Permitting and Registration, Tax Collection, Hotline, and Rental Activity Monitoring modules. The package would meet all the specifications in the RFP including the location, identification, and compliance verification of all STRs.

Figure 1 - Escondido’s local market shows that the STR market is incredibly dynamic, with 137 active listings.

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Address Identification: Enables communications with hosts and powers our full suite of modules to help manage the additional challenges posed by short-term rentals. We monitor 70+ STR websites, deduplicate listings, and leverage machine learning coupled with a team of more than 200 human analysts to provide our clients with an online dashboard with complete address information and screenshots of all identifiable short-term rentals. Activity is updated every 3 days through website scanning, and data can be exported into Microsoft Excel or CSV files.

Figure 2 - The data and screenshots are made available to authorized users in an easy-to-use online dashboard and records management system and easily exported in Microsoft Excel or CSV file formats.

Figure 3 - Rental Unit Record - detailed analysis of individual rental units including listing details such as, property type, price per night, cleaning fees, min. night stay, max occupancy and more! Resolution No. 2022-173
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Compliance Monitoring: Ongoing monitoring of STRs for zoning and permit compliance, coupled with systematic outreach to illegal short-term rental operators. This also provides the rationale and evidence that is critical if there is ever a dispute with a homeowner over the availability of his/her property for vacation rental.

Figure 4 - Stay in control and save time by sending your enforcement letters with the click of a button.

Figure 5 - Complete history of letters sent including delivery status and the effectiveness of your outreach by automatically updating the compliance status.

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Mobile Permitting and Registration: Fully configurable processes to meet your specific registration requirements. Make your STR registration processes available online and mobile-enabled, easy, and accessible. Guide applicants through what can otherwise be complex permitting workflows, with easy-to-read instructions and navigation. Bulk registration is supported if applicants have multiple properties to add. Online payments can be accepted and processed through an integrated third-party payment processor, Stripe.com.

Figure 6 - Simplify permitting and registration processes for residents and significantly reduce the administrative costs on the backend.

Figure 7 - Easily manage the review and approval/denial process on a single screen.

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Tax Collection: Make tax reporting and collection easy for hosts and staff to submit and review online. Automate penalties, interest calculations, reminders, and prompt owners for unreported periods and collect on back taxes. Property owner can enter payments received in person or by mail, from a variety of devices. Data is updated daily and can be exported into CSV files. Bulk tax remittance is supported.

Figure 8 - Simplify your tax collection process and significantly reduce the administrative costs on the backend
Figure 9 - Collect payment for hotel/occupancy/tourist tax online through secure payment portal and have it deposited in the account of your choosing.

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24/7 Hotline: Make it easy for neighbors to report, prove, and resolve non-emergency short-term rental related problems in real-time, any day, at any hour. Improve response time with real-time outreach to the emergency contacts and escalate as designated. Communicate via text & by phone to 24/7 emergency contacts. Receive an email for every complaint received, with a recording of the phone call and full documentation including photos, video and/or audio recordings, etc.

Figure 10 - Enable residents to report, prove, and resolve non-emergency problems any day, any time.

Figure 11 - Complete history of all calls and online reported complaints, including call recordings and any supporting evidence provided by the complainant.

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Rental Activity Monitoring: Provides you with estimated up-to-date list of occupancy and rental revenue for each property based on machine learning modules unique to govService Host Compliance. Automatically identify audit candidates who are under-reporting on taxes or exceeding occupancy regulations.

Figure 12 - Detailed breakdown of occupancy/rental frequency by short-term rental units including total Documented and Estimated nights occupied.

Figure 13 - Streamline the audit process by requesting all backup information through simple, interactive online forms – hosts can easily upload STR revenue statements to verify rental activity.

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OPTIONAL: Online Engagement Platform: Provides the opportunity to give vastly more people access to information and enable them to have their say at a convenient time and place. It is the foundation for inclusive, transparent, and measurable community engagement processes that empower collaborative learning, discussion, and debate.

Our engagement platform, EngagementHQ, is a dedicated public participation platform to manage everything you need from consultation to collaboration. Turn community input into valuable insights, remove barriers to engagement, and reduce the time to a decision.

EnagementHQ is a great addition to your outreach toolbox by supporting in-person outreach and serving as a project hub.

Make informed decisions – Purpose-built analytics let you see who is informed, aware, or engaged with your project. You can categorize responses, identify areas of interest, determine critical issues and missing demographics, and tailor outreach accordingly.

Get more people involved – Go beyond talking to the same ten people and meet participants where they are with embeddable and purpose-built engagement tools, social sharing, meeting streaming, smart search, and private and public participation modes. • See how Steamboat Springs, CO used EngagementHQ to provide a hub of information and feedback opportunities for their Short-Term Rental project:
https://www.engagesteamboat.net/str
Report back to your community – EngagementHQ doesn’t just organize your community engagements - it delivers what you need to execute them end-to-end.

Save time and resources – Compile a unified view of your community and streamline internal review and approvals processes with draft sharing, templates, and project previews. Access best-practice guides, dedicated helpdesk, 24/5 support, and trained moderators.

Fast-track moderation and security – Real human moderators protect you, your team, and your community against inappropriate behavior. Our unwavering commitment to accessibility and security means you can focus on building connections while we focus on compliance.

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Scope of Services and Deliverables
The following pages address each point listed in Section C of the RFP.

Phase 1: Collection of Baseline information, conceptual program development, and initial public outreach
Requirement Included or
Optional Feature/Comments

1. Create and maintain a database of
short-term rental units Included
Address Identification will capture
database of STRs.

Optional: EngagementHQ can provide
public engagement and optional
consulting service to draft regulations.

Phase 2: Adoption and implementation of the preferred option identified in Phase 1, including creation and maintenance of database and short-term rental registration, and continued public outreach Requirement Included or
Optional Feature/Comments

2. Register short-term rental units Included Mobile Permitting/Registration

3. Perform outreach Included Compliance Monitoring/Outreach to STR operators
Phase 3: On-going program management, including the payment of all taxes and fees, assistance with code enforcement activities, and continued coordination with staff.

Requirement Included or
Optional Feature/Comments

4. Conduct ongoing assessment of shortterm rentals for compliance with City codes, requirements, and statues
Included Address Identification and Compliance
Monitoring

5. Manage the payment of all taxes and
fees Included Tax Collection and Rental Activity Monitoring

6. Assist the City with all code
enforcement activities Included 24/7 Hotline

7. Coordinate with City staff Included Standard Granicus Practice Task 1. Create and maintain database of short-term rental units Requirement Included or
Optional Feature/Comments
Collection of baseline information for the
purpose of developing the program Optional
Development and delivery of a
Background Conditions Report, which is a
ten-page report that synthesizes Host
Compliance data, interviews and
exercises with local policy makers and
staff, and public attitudes to present a
comprehensive analysis of regulatory and
enforcement priorities
in a community.

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Conceptual development of how an STR
program could be implemented in the
City of Escondido that may serve as a
point of discussion with the City Council in
a study session and with the community
through a series of community meetings
Optional See EngagementHQ project overview on
page 11.

Conduct public outreach on conceptual
options, leading to the selection of a
preferred option
Optional See EngagementHQ project overview on
page 11.

Identify the addresses of the properties
listed for short-term rental from all
applicable short-term rental websites
operating in Escondido
Included
Address Identification scans over 70 STR
platforms for listings, deduplicates them,
and identifies the addresses of listings. Our
platform takes high-resolution screen shots
of all active listings no less than every 3
days and provides full address and
contact information for identifiable STR
listings and all available listing information
for non-identifiable STR listings, as well as
other information, collecting over 150
data points.

Create and maintain a comprehensive
inventory of all short-term rentals and their
hosts in the City of Escondido from all
applicable short-term rental websites
operating in Escondido and other
applicable sources. The inventory shall
include, but is not limited to, the listing
URL, location, host name, property type,
room type, maximum occupancy,
number of bedrooms, rental frequency,
rental rate, minimum/maximum stay, and
TOT payments
Included
Regularly monitor short-term rental listings
and update data accordingly Included
Create a database with the data that
can be exported and analyzed in GIS,
CSV, excel or other program formats or
platforms specified by the City
Included
Filter and sort data on more than 150
data points and segment short-term rental
listings by all relevant dimensions including
zip/postal code, usage type, and
property type. Host Compliance’s data
can also be filtered, segmented, and
analyzed by listing platform, compliance
status, # of bedrooms and bathrooms,
maximum advertised occupancy,
minimum # of nights available for rent,
host Name/ID, first and last review dates,
the date the property was first active,
nightly rental rate, and many more. All
reports can be configured and exported
as Excel/CSV files.

Database should be sufficient for the City
to use for outreach, monitoring, and
compliance purposes
Included
Task 2. Register short-term rental units
Requirement Included or
Optional Feature/Comments
Collect applications for short-term rental
housing Included
Host Compliance builds tools for local
governments that help them streamline
the registration process and guide
applicants through what could otherwise
be complex permitting workflows.

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Review applications and verify
compliance with all applicable codes,
license and tax requirements and statutes
Included
Easily review and approve or deny
applications by cross-referencing
documentation with compliance
information. Confirmation emails are
automatically sent to applicants during
review. Printable PDF with Registration #
and Expiration automatically emailed
upon approval. Ability to perform followup outreach to properties who do not submit sufficient documentation. Staff
explanation included in automatic email
notification for denied applicants.

Configurable review status (e.g.,
Department Reviews).

Maintain database of all registered short
term vacation rental units. Included
Permit data, once approved, is kept
under the “registrations” page in the
software and integrated with reports
throughout the Address Identification
module as well.

Provide billing and remit information to all
hosts Included
We provide integrated payment options
for residents and allow for online payment
collection (e.g., Credit Card, Debit Card
and ACH). All payments are processed
through an integrated third-party
payment processor, Stripe.com, which is
PCI compliant.

Task 3. Perform outreach
Requirement Included or
Optional Feature/Comments
Notify all hosts operating in the City of
Escondido of the requirement to register
and obtain all required authorizations and
permits, business license, and pay all
required taxes and fees
Included
Compliance Monitoring helps ensure that
everyone plays by the rules, that
operators are educated, compliance is
constantly monitored, cases of suspected
non-compliance are thoroughly
investigated, and the operators who fail
to follow the rules are notified.

Perform community outreach regarding
the short-term vacation rental program,
program requirements, and how to
register complaints
Included
Send property owners direct mail
communications to make them aware of
your STR regulations and requirements
Develop outreach materials and submit
to the City for approval Included
Get access to best practice
communications that can be optimized
for the best compliance results. We can
supply examples of many letters that have
been leveraged by jurisdictions around
the country to communicate any number
of messages with local STR operators,
including “initial warning” letters, “notice
of violation” letters, “renewal” letters, and
more. The wording and format of these
letters can be configured and the letters
themselves placed on City letterhead.

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Coordinate with City staff regarding the
operational requirements and complaint
and enforcement process.

Included
Our systems categorize all data points
and compare them against your
regulation requirements. We then
automatically classify, and label all
advertised short‐term rental units for
outreach based on their compliance
status.

Task 4. Conduct ongoing assessment of short-term rentals for compliance with City codes, requirements, and statues
Requirement Included or
Optional Feature/Comments
Monitoring of short-term rental properties
for zoning and permit compliance on
either a weekly basis or another
frequency agreed upon by the City
Included
Compliance Monitoring includes ongoing
monitoring of STRs for compliance
(categorized as fully compliant, partially
compliant, or non-compliant properties),
weekly compliance reporting.

Advanced ability to precisely segment
and target different types of letter
recipients using an unlimited number of
different form letter templates
Included
You can upload as many different letter
templates into the Compliance
Monitoring module as you require, which
are each sent based on pre-determined
criteria through Host Compliance
reporting.

Cloud-based self-service letter template
management system to give city staff the
ability to manage and update letter
templates and mailing
Included
At any time, the City may send our team
letter template updates and edits to be
reflected in the Compliance Monitoring
module.

Always up-to-date list of short-term rentals
operating illegally or not in compliance
with zoning, permitting, nuisance issues,
and records of all past attempts to bring
the short-term rental into compliance
Included
Comprehensive monitoring and reporting
for all proactive and reactive compliance
outreach is included in the all-in-one
dashboard. This includes newly listed
compliant and non‐compliant short‐term
rentals as their status changes.

Task 5. Manage the payment of all taxes and fees
Requirement Included or
Optional Feature/Comments
Collect, process, and submit to the City of
Escondido all taxes and fees Included
The Tax Collection module fully supports
the collection of taxes and fees by STR
operators and keeps a record of all
payments in the Host Compliance system.

Pursue delinquent payments from hosts Included
Rental Activity Monitoring helps identify
and facilitate the tax auditing and
collection process from properties who
may be underreporting.

Assist with audits as needed Included
Custom reports and analysis to support
tax audits and other STR-related
investigations.

Provide reports to City’s Finance
Department for account reconciliation
purposes
Included
Reconciliation reports go out regularly as
payments are processed by Stripe, and
reports in the Host Compliance system are
updated daily and can be manipulated
as necessary and downloaded at any
time from the Host Compliance software.

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Provide monthly statistical reports on the
volume, amounts, quantities, and
payment data
Included
This information, found in the “Payments”
portion of the software, and reflects
payments as they are made in real time.

This information can be segmented by
any number of criteria, including by date
of payment.

Consolidated utilization and revenue
estimates across listing platforms using
advanced revenue, utilization, and tax
fraud detection algorithms.

Included
Rental Activity Monitoring allows you to
monitor rental occupancy/rental
frequency violations. Identify
occupancy/rental frequency violations by
STR listings for signs of rental activity.

Reliable evidence of Documented Stays
and Documented Nights Occupied.

Proprietary algorithm to calculate
Estimated Nights Occupied
Continuously updated list of short-term
rental owners suspected of non- or
underreporting taxes
Included
This data can be viewed in our “Audit
Discovery” section of the software, which
is included in Rental Activity Monitoring,
where we provide estimated occupancy
and rental revenue for each property.

Other payment management services as
needed Optional Additional scoping may be required.

Task 6. Assist the City with all code enforcement activities Requirement Included or
Optional Feature/Comments
Monitor short-term rentals for compliance
with City codes, requirements and
statutes. Prepare and submit on either a
weekly basis or another frequency
agreed upon by the City, a master list of
short-term vacation rental units known or
suspected to be operating in violation of
City codes, requirements or statues. Track
those STVRs that have been suspended or
revoked to ensure they are not advertised
or used for during the prohibition period
Included
Properties in the system can be identified
based on their “compliance” status with
your local code requirements and
regulations. This is configured according
to every customer’s regulatory needs.

Additionally, throughout the software you
can leave case notes, upload pictures
and documents, and add additional
details for collaboration across
enforcement teams.

Prepare and submit on either a weekly
basis or another frequency agreed upon
by the City, a master list of short-term
rental units known or suspected to be
operating in violation of City codes,
requirements or statues
Included
This information is constantly updated in
many places in the Host Compliance
system.

Reach out to non-registered, unpermitted
and/or non-compliant short-term rental
property owners
Included This is the core functionality of the
Compliance Monitoring module.

Assist with other enforcement activities as
needed Optional Additional scoping may be required.

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Provide staffing for a 24-hour phone
number/hotline to register complaints
and
for relaying/documenting that
information to the City’s Code
Enforcement, and/or Police Department
Included
Our 24/7 telephone hotline and online
complaint resolution service allows
neighbors to report non-emergency STR
problems, submit evidence, and initiate
automatic follow-up activities. We gather
photo and video evidence of noncompliance to facilitate an evidencebacked citation. Stay updated with detailed reports and dashboards that
track all short-term rental related
complaints both in real-time and over
time.

Have the capability to allow
complainants to easily share evidence of
alleged short-term vacation rental
ordinance violations (i.e. video, photo
and audio evidence) through technology
methods
Included
Real-time outreach to owners/managers
of problem short-term rental properties
(whenever owner's contact information is
known)
Included
The Hotline module facilitates
communication both via text & by phone
call to 24/7 emergency contacts.

Full documentation of owner/manager
outreach activities Included
Receive an email for every complaint
received, with a recording of the phone
call. Receive full documentation in the
Host Compliance system of all reported
incidents — including digital recordings
and written transcripts of all calls, and
how each complaint was resolved by the
24/7 contact.

Automatic escalation of issues to
emergency responders where required Included
The Hotline allows for escalation or
dispatch functionality if the issue is not
resolved within an allocated time frame.

Additionally, if an emergency call comes
in, callers will be directed to hang up and
contact 911 for a more appropriate and
immediate emergency response.

Task 7. Coordinate with City staff
Requirement Included or
Optional Feature/Comments
Provide reports, analysis, documentation
and access to online data as required Included
Each staff member you identify will have
access to the Host Compliance system. All
information, documentation, and data
points in the system are reflected in
customizable online reporting
functionality, which can be downloaded
for offline use at any time.

Participate in-person meetings or calls
with City staff on a periodic basis Included
Our Implementation managers, and
Customer Support team are available to
attend meetings virtually throughout your
tenure as a Granicus customer. This
includes training, strategic review calls,
and support calls as necessary. In-person
meetings can be accommodated for an
additional fee.

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Task 8. Provide additional options in relation to short-term rentals.

Requirement Included or
Optional Feature/Comments
As experts in the short-term rental field,
please provide additional program
options or regulatory suggestions in your
proposal that may assist the City with
establishing this program.

Optional
EngagementHQ provides an online
engagement platform to increase
participation and support in-person
engagement. See page 11 for more
information.

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Qualifications and Experience
Granicus is a leading government software company with more than 5,500 local, provincial, state, and federal customers, which ensures that the Host Compliance software and services will remain ahead of the rapidly evolving sharing economy. We have been selected as a GovTech 100 company by Government Technology magazine for the past six years and have a 98% customer retention rate.

From a financial perspective, Granicus is extremely stable and invests more than $20M annually in technology development. This investment means your community will benefit from the latest industry-leading advancements in STR identification and monitoring as well as leading security protocols to meet your data security and privacy law compliance needs. We can provide a detailed Security Overview for the City.
• A list of qualifications and experience for each person who will be assigned by the prospective consultant or sub-consultant to work on the project; Project Team/Key Personnel
Once a contract is signed, a Project Manager and supporting team will be assigned to your project based on the final approved scope. The Project Manager will work with the City to define a timeline and set of goals, and then ensure that they are met by the end of the project.

Client resources assigned to this project shall be fully competent and capable of performing assigned duties, fulfilling project commitments, and communicating with all team members effectively.

The Host Compliance subscription includes the support of our fully staffed in-house Customer Success team, our Project Management team, and our Customer Support team at no additional cost, and we see every customer issue as an opportunity to obtain user feedback, as well as share the breadth of experience in what we have seen work for other customers.

We aggressively recruit outstanding talent which includes a former mayor, former city manager, former code enforcement officer, former sales tax administrator and former community development director. We have employees who have come from across the property management spectrum and who have conducted academic research on STRs.

We couple this experience with world-class engineering, management consulting, and data science experience. The Granicus Professional Services team consists of over 70 people distributed across our core offices. The team is primarily composed of implementation specialists and consultants that handle small to mid-level projects and have expertise in specific service areas (some of these additional offerings include data migrations, UX analysis, graphic and web design, development, and API configuration). These specialists are brought in as needed to augment our standard project teams.

Our Customer Success team will continue to proactively check in throughout the implementation process to ensure that implementation stays on track, culminating in training and handover to City staff, to be followed by continued user support and training for new users as may be required. We have no limits on the number of users that the City may authorize.

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Meet Our Expert
Jeffrey Goodman is an urban planner, considered one of the nation’s leading authorities on short-term rentals and how they impact communities. He has previously contracted with both the City of New Orleans and Airbnb and advised researchers on short-term rentals in a range of cities including San Francisco, Portland, New Orleans, and New York. Jeff has spoken about short-term rentals across North America, including at the APA’s National Planning Conference.

He graduated from Yale College and earned his master’s of urban planning from Harvard University. He is the author of a recent featured article in Planning Magazine on the topic of STR regulation.
• A list of at least three different projects previously completed by the prospective consultant and/or sub-consultant that are similar in size and scope to the Project.

Granicus has completed similar projects for the following customers:

Client Reference Encinitas, CA
Main Contact Bryant Jemison / 760-633-2688 / [email protected] Client since September 2018
Solution Address Identification, Compliance Monitoring, Hotline, Rental Activity Monitoring
Client Reference Murrieta, CA
Main Contact Chris Tracy / 951-461-6060 / [email protected] Client since October 2020
Solution Address Identification, Compliance Monitoring, Hotline, Mobile Permitting and Registration, Tax Collection, Rental Activity Monitoring Client Reference Coronado, CA
Main Contact Marisa Smith /619-522-2414 / [email protected] Client since May 2018
Solution Address Identification, Compliance Monitoring
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Rate Sheet

3. Rate Sheet and Total Fee for Project: Rate sheets shall include, but not be limited to:
a. Hourly wages for all staff that will be assigned by the prospective consultant and subconsultant to work on the Project; b. Estimate of the total number of hours to complete the Project; and c. Total Not-to-Exceed fee of the prospective consultant’s proposal, which shall be calculated based the hourly rates of staff assigned to the Project, sub-consultant fees, and the estimated number of hours to complete the Project. Any incidental costs and reimbursable costs shall be included in the total fee.

Because our services are delivered in the form of SaaS offerings, we do not charge separately for labor hours, nor do we have hourly billing rates for our software algorithms. While we have explored the “bounty” method of pricing for ID’s, without our ability to control to whom and when to send out outreach letters (or even set penalties), we are not able to reliably capture the value of our services. Instead, Granicus’ proposed STR software and services are offered as an annual subscription service, and our pricing model is driven by the volume of STRs to be monitored.

Our pricing philosophy is always to be fair and transparent, and work in a partnership to ensure a high ROI on our services for our clients.

For the avoidance of doubt, the proposed annual prices also include all the cost of implementing and customizing the software and services, associated reporting, dashboards, data exports, and all training, support, maintenance, telephone, and software licensing fees. In other words, there is no separate pricing for yearly maintenance, data conversion, training costs, or any other associated costs, nor is there an implementation cost (as we spread the cost over the expected life of the contract through our subscription).

Concerning competitiveness of pricing, with the relatively small number of entrants in this space and government proposals subject to public records requests, there is substantial transparency into how each competitor prices. The pricing provided here is consistent with our general pricing practices, and we believe that our pricing is a good value proposition that ensures a high ROI, a quality product, a top-notch staff experience, industry-leading security, and cutting edge “big data” technology.

While you may receive a lower price quote, we do not believe it is sustainable, and encourage you to carefully check references and financial stability. Moreover, our better performance in identification and eliciting short-term lodging compliance will typically more than offset any difference in subscription fees (e.g., the difference in fees is typically outweighed by our identifying <5% more STRs).

The pricing and terms within this proposal are specific to the products and volumes contained within this proposal.

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PRICING SUMMARY
One-Time Fees
Solution Billing
Frequency Quanity / Unit One-Time Fee
Address Identification - Setup and Configuration Up Front 1 Each $0.00 Address Identification - Online Training Up Front 1 Each $0.00 24/7 Hotline - Setup and Configuration Up Front 1 Each $0.00 24/7 Hotline - Online Training Up Front 1 Each $0.00
Mobile Permitting & Registration - Setup and
Configuration Up Front 1 Each $0.00
Mobile Permitting & Registration - Online Training Up Front 1 Each $0.00 Compliance Monitoring - Setup and Configuration Up Front 1 Each $0.00 Compliance Monitoring - Online Training Up Front 1 Each $0.00 Rental Activity Monitoring - Setup and Configuration Up Front 1 Each $0.00 Rental Activity Monitoring - Online Training Up Front 1 Each $0.00 Tax Collection - Setup and Configuration Up Front 1 Each $0.00 Tax Collection - Online Training Up Front 1 Each $0.00
SUBTOTAL: $0.00
New Subscription Fees
Solution Billing
Frequency Quanity / Unit One-Time Fee
Address Identification Annual 100 Rental Listings $4,275.00 24/7 Hotline Annual 100 Rental Listings $1,140.00
Compliance Monitoring Annual 100 Rental Listings $2,138.00 Mobile Permitting & Registration Annual 1 Each $4,750.00 Rental Activity Monitoring Annual 100 Rental Listings $2,850.00 Tax Collection Annual 1 Each $0.00
SUBTOTAL: $15,153.00

OPTIONAL ADD-ONS
One-Time Fees
Solution Billing
Frequency Quanity / Unit One-Time Fee
STR Regulation Consulting Up Front 1 Each $18,000.00
EngagementHQ Standard Implementation Up Front 1 Each $2,500.00 EngagementHQ Online Training Sessions Up Front 1 Each $0.00 SUBTOTAL: $20,500.00
New Subscription Fees
Solution Billing
Frequency Quanity / Unit One-Time Fee
EngagementHQ Project Annual 1 Each $6,000.00
SUBTOTAL: $6,000.00
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Schedule for Completion
The sales and contracting process is only the first step in the lifecycle of a Granicus customer. As soon as we partner with your organization, our Professional Services team takes over as your primary point of contact. The mission of professional services team is to drive long-term customer satisfaction through repeatable solution delivery.

PROJECT MANAGEMENT APPROACH
The project implementation process is typically the first extended contact a customer has with the Granicus team, so we are focused on providing the best customer experience from the start.

Our goal is to deliver a fit-for-purpose solution that meets the client’s requirements and creates a customer for life or strengthens the relationship with an existing customer.

Our implementation teams strive to provide the appropriate level of support throughout the project lifecycle, from kickoff through training, go-live and continuing support. In general, we staff our teams based on project complexity and strive to keep our project teams as small as possible.

The Granicus Project Management methodology is designed to be consistent and repeatable, with one of our experienced Project Managers or Implementation Specialists/Consultants guiding the client team through every step of the process.

Each Granicus solution has specific elements that need to be addressed during the delivery process but generally our projects all proceed through a similar set of completion milestones:

Project kickoff & planning, discovery & requirements gathering, configuration and deployment, user acceptance testing & training, and project closure/transition to our customer success team.

Once all relevant issues are resolved and the client team confirms acceptance, the project will be formally transitioned out of the professional services team and handed over to our customer support and customer success teams.

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PROJECT TRANSITION
When a project enters the Project Closure phase, the Granicus project lead will introduce the client team to the Customer Support and Customer Success teams. These teams ultimately become the primary points of contact for all customer interaction once a solution has been fully configured and deployed. The Customer Support and Success teams act as the client’s internal advocates for the remainder of their lifecycle with the company.

PROJECT TRAINING
Granicus will conduct training for Client-identified staff that will cover the essential concepts and standard navigation of the solution and tasks related to your short-term rental compliance monitoring processes. Client will utilize a train-the-trainer approach for end user training.

Scheduling of all training sessions shall be coordinated with and approved by Client. Granicus will authorize Client to videotape training sessions for internal use and to reproduce any the training materials such as training guides, screenshots, in part or whole, for its own purposes. Training comprises the following components, depending on Client’s solution:

SAMPLE PROJECT IMPLEMENTATION PLAN AND TIMELINE:

Timeline Description
Week 1

• Kick Off Call
• Discovery & Requirements Gathering
Weeks 2-4 • Assessor and permit data received
• Address Identification Process Kicks Off
• 24/7 Hotline Created
Weeks 5-8 - Create framework for mobile permitting and tax collections - Finalize Compliance Monitoring letters
- Establish lettering criteria
- Midway satisfaction survey sent
Weeks 9-11   • Finalize Mobile Permitting and Tax Collection work • UAT Testing with Project Champion
• Stakeholder Training
Weeks 12-14
(GO Live &
Hypercare)
• Go live satisfaction survey sent
• Introduction of your Customer Success Consultant
• Ongoing management plan established
• Rental Activity Monitoring module turned on
Self-Service, Ongoing Training, and Supporting Documentation Our online knowledge base containing user guides, FAQs, training videos and other self-help information is available online at support.granicus.com. This also includes the ability to directly submit suggested modifications or new feature requests to our Granicus development teams.

Ongoing live support, training videos, product updates and supplemental online courses are all provided as a part of your ongoing subscription. However, beyond the Customer Success Consultants annual success call you can acquire additional onsite training or support if desired as a billable professional service.

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Attachments
• Noncollusion Declaration
• Exceptions
• Exhibit A: Master Subscription Agreement
• Exhibit B: Evidence of Insurance
• Exhibit C: Service Level Agreement
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408 Saint Peter Street, Suite 600 THIS IS NOT AN INVOICE Order Form Saint Paul, MN 55102 Prepared for
United States Escondido CA
Order #: Q-243957
Prepared: 11/30/2022

Granicus Proposal for Escondido CA

ORDER DETAILS
Prepared By: Betsy Sachs
Phone:

Email: [email protected]
Order #: Q-243957
Prepared On: 11/30/2022
Expires On: 12/27/2022
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.)

Period of Performance: The term of the Agreement will commence on the date this document is signed and will continue for 60 months.

ORDER TERMS
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Order Form
Escondido CA
Order #: Q-243957
Prepared: 11/30/2022

PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal.

One-Time Fees
Solution Billing
Frequency Quantity/Unit One-Time Fee
Address Identification - Setup and
Configuration Up Front 1 Each $0.00
Address Identification - Online Training Up Front 1 Each $0.00 24/7 Hotline - Setup and Configuration Up Front 1 Each $0.00 24/7 Hotline - Online Training Up Front 1 Each $0.00
Compliance Monitoring - Setup and
Configuration Up Front 1 Each $0.00
Compliance Monitoring - Online Training Up Front 1 Each $0.00 Rental Activity Monitoring - Setup and
Configuration Up Front 1 Each $0.00
Rental Activity Monitoring - Online Training Up Front 1 Each $0.00 Mobile Permitting & Registration - Setup
and Configuration Up Front 1 Each $0.00
Mobile Permitting & Registration - Online
Training Up Front 1 Each $0.00
Tax Collection - Setup and Configuration Up Front 1 Each $0.00 Tax Collection - Online Training Up Front 1 Each $0.00
STR Regulation Consulting Up Front 1 Each $18,000.00
EHQ Standard Implementation Up Front 1 Each $2,500.00
EHQ Online Training Sessions Up Front 1 Each $0.00
SUBTOTAL: $20,500.00
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Order Form
Escondido CA
Order #: Q-243957
Prepared: 11/30/2022

New Subscription Fees
Solution Period of
Performance
Billing
Frequency
Quantity/
Unit Annual Fee Prorated Fee
Address Identification 12/1/2022 to
11/30/2023 Annual 1 Each $4,275.00 $4,275.00
24/7 Hotline 7/1/2023 to
11/30/2023 Annual 1 Each $1,140.00 $475.00
Compliance Monitoring 7/1/2023 to
11/30/2023 Annual 1 Each $2,138.02 $890.84
Rental Activity Monitoring 7/1/2023 to
11/30/2023 Annual 1 Each $2,850.00 $1,187.50
Enhanced Short-Term Rental
Registration Portal
7/1/2023 to
11/30/2023 Annual 1 Each $2,374.99 $989.58
Enhanced Short-Term Rental
Tax Collection Portal
7/1/2023 to
11/30/2023 Annual 1 Each $2,374.99 $989.58
Mobile Permitting &
Registration
12/1/2022 to
11/30/2023 Annual 1 Each $0.00 $0.00
Tax Collection 12/1/2022 to
11/30/2023 Annual 1 Each $0.00 $0.00
EHQ Project 12/1/2022 to
11/30/2023 Annual 1 Each $6,000.00 $6,000.00
SUBTOTAL: $21,153.00 $14,807.50
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Order Form
Escondido CA
Order #: Q-243957
Prepared: 11/30/2022

FUTURE YEAR PRICING
Period of Performance
Solution(s)
Year 2 Year 3 Year 4 Year 5
Address Identification $4,275.00 $4,275.00 $4,275.00 $4,275.00 24/7 Hotline $1,140.00 $1,140.00 $1,140.00 $1,140.00
Compliance Monitoring $2,138.02 $2,138.02 $2,138.02 $2,138.02 Rental Activity Monitoring $2,850.00 $2,850.00 $2,850.00 $2,850.00 Enhanced Short-Term Rental
Registration Portal $2,374.99 $2,374.99 $2,374.99 $2,374.99 Enhanced Short-Term Rental
Tax Collection Portal $2,374.99 $2,374.99 $2,374.99 $2,374.99 Mobile Permitting & Registration $0.00 $0.00 $0.00 $0.00 Tax Collection $0.00 $0.00 $0.00 $0.00
EHQ Project $6,000.00 $6,000.00 $6,000.00 $6,000.00
SUBTOTAL: $21,153.00 $21,153.00 $21,153.00 $21,153.00
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Order Form
Escondido CA
Order #: Q-243957
Prepared: 11/30/2022

PRODUCT DESCRIPTIONS
Solution Description
Address Identification Ongoing monitoring of 60+ Short Term Rental websites including major platforms Airbnb, VRBO, HomeAway, Booking.com, FlipKey, & Expedia. Our machine learning will deduplicate all known Listings into unique Rental Units, where our identification team will provide owner contact information for further enforcement. This product includes:- Ongoing monitoring of all listings in your jurisdiction
- Updating listing activity and details every 3-5 days
- Screenshot activity of every listing
- Deduplication of listings into unique Rental Units
- Activity dashboard and map to monitor trends and breakdown of compliance
24/7 Hotline 24/7 web and phone hotline for your community to report short term rental complaints such as parking, trash, noise disturbances, and illegal short term rentals. This product include:- Mobile-enabled online web form for citizens to submit tips or complaints (text, videos, and photos) - 24/7 call center for citizens to contact and report complaints verbally - Recordings for all call center complaints
- Email notifications to your team when complaints are logged - Automatic outbound IVR calls and SMS messages to permit emergency contacts notifying them of the complaint
- SMS support for emergency contacts to mark a complaint as acknowledged or resolved with the ability to send resolution notes - Hotline Dashboard for tracking complaint volumes, trends, and categories
- Ability to upload Notes/Comments to each complaint
Compliance Monitoring Compliance monitoring provides up-to-date information for each identified Rental Unit and its compliance status. We configure your compliance definition specific to your jurisdiction rules and ordinances in order to provide up-to-date compliance status of each identified Rental Unit. Additionally, this product will:- Allow your team to send letters to noncompliant properties 24/7 - Configure letter templates with your branding and letterhead - Add as many letter sequences as you need for escalation - Monitor properties that become compliant after letter enforcement Rental Activity Monitoring Ongoing monitoring of Short Term Rental listings for signs of rental activity including historical revenue estimates & occupancy. Coupled with our Tax Collection product, users can also compare historical revenue estimates to actual reported revenue to identify those that may be underreporting and underpaying sales tax (i.e. TOT).

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Order Form
Escondido CA
Order #: Q-243957
Prepared: 11/30/2022

Solution Description
Enhanced Short-Term Rental
Registration Portal
Mobile-enabled online portal and back-end systems for
streamlining the registration/licensing/permitting of individual short-term rental hosts. These registration forms and workflows include:
· Host Login and Dashboard
· Parcel Number lookup and validation
· ACH, Debit, and Credit Payments exclusively powered
by Stripe.com
· Registration Number & Certificate creation
· Document Upload
· Renewals
· Email confirmation
· Admin workflow management for approval & denial
Enhanced Short-Term Rental
Tax Collection Portal
Tax Collection can be built as a separate mobile-enabled portal or coupled with Mobile Permitting & Registration in one single portal allowing your users to:- Report revenue monthly, quarterly, or annually and pay sales tax due (i.e TOT)
- Remind users when they are registering for a permit/license to also report any back taxes
- Collect ACH, Debit, and Credit Payments exclusively powered by Stripe.com
Address Identification - Setup
and Configuration
Setup and configuration of the platform to facilitate the systematic identification of the addresses and owner's contact information for shortterm rentals located in a specific local government's jurisdiction.

Note: The implementation timeline for Client is dependent on Granicus' receipt of all data from Client required to complete the services, including assessor data and registration files, in the format agreed upon by the parties prior to project kick-off. Any fees associated with the collection or receipt of required data will be borne by Client.

Address Identification - Online
Training
Virtual training session with a Granicus professional services trainer. 24/7 Hotline - Setup and
Configuration
Setup and configuration of the online platform to enable neighbors to report, prove and get instant resolution to non-emergency short-term rental related problems.

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Order Form
Escondido CA
Order #: Q-243957
Prepared: 11/30/2022

Solution Description
24/7 Hotline - Online Training Virtual training session with a Granicus professional services trainer.

Compliance Monitoring - Setup
and Configuration
Setup and configuration of the system to enable ongoing monitoring of a specific jurisdiction's short-term rentals for compliance with the relevant registration/licensing/permitting requirements.

Compliance Monitoring -
Online Training
Virtual training session with a Granicus professional services trainer.

Rental Activity Monitoring -
Setup and Configuration
Setup and configuration of ongoing monitoring of Short-term Rental listings for signs of rental activity.

Rental Activity Monitoring -
Online Training
Virtual training session with a Granicus professional services trainer.

Mobile Permitting & Registration Mobile-enabled online forms and back-end systems for streamlining the registration/licensing/permitting of individual short-term rental hosts. These registration forms and workflows include:- Parcel Number lookup and validation
- E-Signatures
- ACH, Debit, and Credit Payments exclusively powered by Stripe.com - Registration Number & Certificate creation
- Document Upload
- Renewals
- Email confirmation
- Admin approval & denial
Tax Collection Tax Collection can be built as a separate mobile-enabled form or coupled with Mobile Permitting & Registration in one single portal allowing your users to:- Report revenue monthly, quarterly, or annually and pay sales tax due (i.e TOT)
- Remind users when they are registering for a permit/license to also report any back taxes
- Collect ACH, Debit, and Credit Payments exclusively powered by Stripe.com
Mobile Permitting & Registration
- Setup and Configuration
Setup and configuration of mobile-enabled online forms and back-end systems for streamlining the registration/licensing/permitting of individual short-term rental hosts and capturing and processing the associated signatures, payments and required documentation
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Order Form
Escondido CA
Order #: Q-243957
Prepared: 11/30/2022

Solution Description
Mobile Permitting & Registration
- Online Training
Virtual training session with a Granicus professional services trainer.

Tax Collection - Setup and
Configuration
Setup and configuration of mobile-enabled online forms and back-end systems for streamlining the monthly/quarterly collection of taxes from individual short-term rental hosts and capturing and processing the associated signatures, payments and required documentation Tax Collection - Online Training Virtual training session with a Granicus professional services trainer.

STR Regulation Consulting Development and delivery of a Background Conditions Report, which is a ten page report that synthesizes Host Compliance data, interviews and exercises with local policy makers and staff, and public attitudes to present a comprehensive analysis of regulatory and enforcement priorities in a community. Guided by these priorities and a robust understand of local market conditions, communities can proceed to develop an ordinance confident that their rules will be context-based, enforceable, and consistent with local goals.

Task 1.1: Staff Interviews
Task 1.2: Stakeholder Interviews
Task 1.3: Online survey
Deliverable 1 - Background Conditions Report: Ten page report that synthesizes Host Compliance data, interviews and exercises with local policy makers and staff, and public attitudes to present a comprehensive analysis of regulatory and enforcement priorities in a community. Guided by these priorities and a robust understand of local market conditions, communities can proceed to develop an ordinance confident that their rules will be context-based, enforceable, and consistent with local goals.

Task 2.1: Draft STR Regulations (Ordinance / Bylaw)
Task 2.4: 2 Meeting for Feedback from Staff
Task 2.2: Draft Staff Report
Task 2.3: Draft Staff Presentation
Task 2.5: 2 Updates based on Staff Feedback
Deliverable 2 - Adoption-Ready Legislative Package: An adoption-ready STR regulations built from Host Compliance’s comprehensive data, local regulatory goals, stakeholder views, and our own analysis of nationwide best practices. The STR regulations (Ordinance / Bylaw) come as part of a robust legislative package including a draft staff report to describe background conditions, regulatory choices, and enforcement implications, as well as a PowerPoint presentation for staff to drive community feedback.

Resolution No. 2022-173
Exhibit "A"

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Order Form
Escondido CA
Order #: Q-243957
Prepared: 11/30/2022

Solution Description
EHQ Project
Single project engagement package for engagement on a single project theme; • Annual subscription
• One Site Administrator
• Three Project Administrators
• Access to all standard tools including embeddable Surveys/polls, Forums, Guestbo Stories, Q&A, Ideas, Places and Newsfeed
• Customizable registration form and Participant Relationship Manager (PRM) • Appearance editor for homepage management, branding and styling • Access to reporting and analysis tools including Survey Analysis, Text Analysis with sentiment, tool dashboards, customisable PDF survey reports and downloadable exc reports
• Newsletters for project updates and project communication • 24/7 independent moderation
EHQ Standard Implementation EHQ Standard Implementation for training and onboarding;• Site delivery and onboarding details• Scheduled kick-off call to discuss goals and implementation process• Site review and quality assurance checks prior to launch
EHQ Online Training Sessions Two 90 minute online training sessions for EHQ.

Resolution No. 2022-173
Exhibit "A"

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Order Form
Escondido CA
Order #: Q-243957
Prepared: 11/30/2022

TERMS & CONDITIONS
• Link to Terms: https://granicus.com/legal/licensing
• This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Escondido CA to provide applicable exemption certificate(s). • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription.

Resolution No. 2022-173
Exhibit "A"

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Order Form
Escondido CA
Order #: Q-243957
Prepared: 11/30/2022

BILLING INFORMATION
Billing Contact: Purchase Order
Required?
[ ] - No
[ ] - Yes
Billing Address: PO Number:

If PO required
Billing Email: Billing Phone:

If submitting a Purchase Order, please include the following language:

The pricing, terms, and conditions of quote Q-243957 dated 11/30/2022 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.

AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms.

Escondido CA
Signature:
\s1\
Name:
\n1\
Title:
\t1\
Date:
\d1\
Resolution No. 2022-173
Exhibit "A"

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granicus.com | [email protected] page 1
Exhibit C: Service Level Agreement
Granicus will provide complete help desk support for administrators and customers of the Granicus Solutions.

Regular support will be available during regular business hours, Monday-Friday; via email or toll-free telephone.

CUSTOMER SUPPORT CONTACT
Hours: 8:00 am – 10:00 pm ET (9:30 am – 5:00 pm Europe) Emergency Support is available 24/7
Please submit support requests via:
• Portal: support.granicus.com
• Email: [email protected]
• Phone: 1-800-314-0147 USA, 0800 032 7764 Europe
Please submit govDelivery Communications Cloud subscriber support only requests to:
• Portal: subscriberhelp.granicus.com
• Email: [email protected]
• Phone: 1-800-439-1420 USA, 0808 234 7450 Europe

COMMUNICATION SERVICE LEVEL AGREEMENT
Granicus response to support and service requests will be based on four (4) Severity Levels:

Severity
Level Description Examples Initial Customer Response Time Level 1
Emergency. Incident
represents a total outage; the
product is unavailable or not
accessible for use
• govDelivery’s admin.govdelivery.com is down
or all sending is significantly delayed
• govMeetings web server is running but the
application is non-functional or SQL-server
errors that are not related to hardware
• govAccess website is unreachable by public
users
Within one (1) hour
of notification by
the customer of
occurrence
Level 2
Severely Impaired. Incident
occurs when a major feature
of the product is not working
and there is no workaround
available, or the workaround
is not acceptable and
impacts the primary usability
of the product
• govDelivery PageWatch sending is delayed by
more than 20-30 minutes, or sudden and
significant deliverability issues or intermittent
errors or low performance issues for some or
many customers
• Site operational but govMeetings modular
functionality is non-operational
• govAccess error, where there is no means of
circumvention, that renders an essential
component of the content management tool
non-functioning that did not occur at the time
of the website launch and usually requires
debugging of programming code
Within four (4)
hours of
notification by the
customer of
occurrence
Resolution No. 2022-173
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granicus.com | [email protected] page 2
Level 3
Impaired. Incident occurs
when a primary feature of the
product is not working as
expected and an
acceptable workaround is
available – does not impact
the basic usability of the
product
• govDelivery system not connecting to social
media, single customer app/feature help, or
database requests
• govMeetings system files won’t upload, or text
not rendering
• govAccess website works but there are
problems with presentation
Within one (1)
business day of
notification by the
customer of
occurrence
Level 4
Low Impact. Incident that has
a limited business impact and
requests can be scheduled.
• Programmatic change to back-end or frontend to improve efficiency • Distribution of all patches and upgrades
Within three (3)
business days of
notification of
customer of
occurrence
Resolution time will be based on the service or support request and regular follow-ups will be communicated with the customer on final resolution. Granicus shall use commercially reasonable efforts to resolve errors affecting non-essential components of Granicus Solutions, or errors that can be reasonably circumvented but errors that require debugging of programming code may need to be corrected during the next regular update cycle.

AVAILABILITY
Availability is defined as the ability of users to access the Granicus Solutions services via the internet. Granicus represents an up-time guarantee of 99% per calendar quarter for its hosted services. Notifications for Granicus Solutions of any system-wide outages will occur within one hour from the time the issues are first recognized by Granicus.

Downtime is defined as any time that the Granicus Solutions services are unavailable.

A Site Outage is defined as continuous Downtime, as determined through URL monitoring (HTTP). Downtime reporting is limited to a Site Outage. Site Outage monitoring is conducted by Granicus utilizing industry-standard monitoring tools. Reports of Site Outages will be provided on an as-requested basis up to once per calendar quarter.

A Site Outage does not include Downtime that falls into one or several of the exclusions below:
• Scheduled or routine maintenance
• Caused by force majeure (which shall include any circumstances beyond Granicus’s reasonable control, including but not limited to, acts of God, labor strikes and other labor disturbances, power surges or failures)
• The first four (4) Site Outages in any given quarter that are corrected within fifteen (15) minutes of their start
• The first five (5) minutes of any Site Outage is a grace period and will not be considered Downtime under any circumstances
o Example: a Site Outage of fourteen (14) minutes in duration that is one of the first four (4) such outages in a given quarter would not result in any Downtime, while a Site Outage of sixteen (16) minutes would result in eleven (11) minutes of Downtime. After four (4) Site Outages of between five (5) and fifteen (15) minutes in a quarter, all Site Outage time over five (5) minutes for any one instance will count as Downtime.

Resolution No. 2022-173
Exhibit "A"

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granicus.com | [email protected] page 3
• For govAccess, Granicus is not responsible for errors associated with denial of service attacks, distributed denial of service attacks, or customer DNS

SCHEDULED MAINTENANCE
govDelivery. Scheduled maintenance typically occurs every thirty (30) days with average Downtime required being less than thirty (30) minutes. Planned or routine maintenance is limited to two (2) hours per week. Total scheduled Downtime for the year will not typically exceed twenty (20) hours. govMeetings. Scheduled maintenance will take place between 11:00 pm – 4:00 am ET on Fridays. Granicus, will provide the customer with at least two (2) days’ notice for any scheduled maintenance. All system maintenance will be performed during these times, except for emergency maintenance. In the case that emergency maintenance is required, the customer will be provided as much advance notice as possible.

Granicus will clearly post that the site is down for maintenance and the expected duration of the maintenance.
govAccess. Scheduled maintenance will take place between 1:00 am – 4:00 am ET every Monday. govService. Planned or routine maintenance is limited to two (2) hours and typically occurs every two (2) weeks.

All Solutions. Notifications and additional scheduled maintenance will be posted on status.granicusops.com.

Email notifications for these products can be subscribed to from that page.

Resolution No. 2022-173
Exhibit "A"

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STAFF REPORT
December 7, 2022
File Number 0430-20

SUBJECT

SANDAG SENIOR TRANSPORTATION GRANT

DEPARTMENT
Community Services Department

RECOMMENDATION
Request the City Council adopt Resolution No. 2022-166, authorizing the Deputy City Manager/Director of Communications and Community Services or their designee to apply for $92,463 in Senior Mini-Grant (SMG) funding through the San Diego Association of Governments (SANDAG); and if awarded, to accept the grant funds, complete the budget adjustment, and complete the grant documents on behalf of the City of Escondido (“City”).

Staff Recommendation: Approval (Community Services Department: Joanna Axelrod, Deputy City Manager / Director of Community Services)
Presenter: Robert Rhoades, Deputy Director of Community Services

FISCAL ANALYSIS
The matching requirement of this grant is fulfilled using existing funding for the City of Escondido Senior Transportation Program through CDBG ($56,110) and County of San Diego ($156,326). The requested SMG funding ($92,463) through SANDAG will offset the remaining expenses to the General Fund for two years. The request and corresponding resolution also include a provision to authorize the Director of Finance to modify the City budget to accept the grant funds and set up the necessary budget(s).

PREVIOUS ACTION
On June 22, 2022, the City Council approved Resolution No. 2022-69, adopting the fiscal year 2022-2023 Annual Operating Budget which includes $465,700 for the Senior Nutrition and Transportation Program.

On June 22, 2022, the City Council approved Resolution No. 2022-79, authorizing a Public Services Agreement with Full Access & Coordinated Transportation, Inc., dba Facilitating Access to Coordinated Transportation (“FACT”) in the amount of $157,660 for transportation services for seniors to and from the Park Avenue Community Center to participate in the Senior Nutrition Program.

On June 15, 2022, the City Council approved Resolution No. 2022-84, adopting the fiscal year 2022-2023 Community Development Block Grant (CDBG) and HOME Investment Partnership Program funds and 216
Item12.
approving submittal to the United States Department Housing and Urban Development which includes funding of $34,610 for the Senior Transportation Program.

On September 29, 2021, the City Council approved Resolution No. 2021-146 to allocate $22,808,509 of funding, commonly referred to as the American Rescue Plan Act of 2021 (“ARPA”) toward projects that support public health, promote and stimulate the economic growth and enhance the financial stability of the City, as well as programs that support the nonprofit and local business community. One of the projects included in that funding is an accessible vehicle for the Senior Nutrition and Transportation Program to address the current lack of accessibility available from the City’s transportation contractor for persons with disabilities.

On February 5, 2020, the City Council approved Resolution No. 2020-15, authorizing the Mayor and City Clerk to accept a Senior Nutrition and Transportation grant from the County of San Diego designated for Escondido seniors, and execute contract documents on behalf of the City.

BACKGROUND
The City has offered the Senior Nutrition and Transportation Program for over 40 years. Escondido seniors, who are faced with food scarcity, economic challenges, and rising costs find it difficult to make ends meet on a fixed income. The transportation and meal services offered through the Senior Nutrition and Transportation Program present a solution to Escondido seniors to access good nutrition and combat isolation in a positive environment. As a result of this service, the senior community can continue to be an active participant in the City’s economic and civic growth.

In July 2022, a Public Services Agreement was entered into with the current provider to transport seniors to and from the Park Avenue Community Center for nutritional senior meal service. The term of the Agreement is for one year, with three additional one-year option periods. The cost of the first year of the agreement is $157,660 with the renewal periods at a rate not to exceed 5% of the preceding agreement period.

City staff have encountered a number of challenges in working with the current transportation service provider, including:
 They were the only respondent to the last two RFPsissued by the City creating a situation wherein there is no alternative vendor pending dissatisfaction with the current provider or their inability to perform the service.
 They use LYFT drivers as a third-party provider which lack accountability for poor service and/or do not follow established protocols. The following issues have also been experienced:
o Drivers are not able to accommodate ADA considerations (wheelchairs). o Some drivers have asked seniors for extra tips or extra money for gas. o Drivers generally do not assist seniors in/out of vehicles or to/from their residences. 217
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o The pick-up times are variable 15-minutes before or after the scheduled time which may result in the senior waiting in the elements for up to 30 minutes. o LYFT drivers are not able to accommodate some requests, such as sitting in the front seat. o Not all drivers are familiar with the area and only go to the pin drop location on the maps, not paying attention to the addresses. This results in some seniors walking up to one block to get to the vehicle.
o LYFT drivers sometimes do not pick-up rides because some of the distances are not lucrative enough (i.e. too short of a drive). This results in cancellations of rides by the drivers leaving the riders with no way to get to the Park Avenue Community Center in time to participate in the lunch program.
 The service provider typically misses the established deadlines for submitting invoices (by the fifth of the preceding month). This is important as the City is required to submit supporting documentation to the County of San Diego within a specified period of time as well.  The increased cost associated with the new agreement has resulted in a limitation on the number of daily riders we can accommodate. As such, the staff have initiated a waitlist to further manage potential cost overruns.

Following up with this service provider, managing disappointed participants, detailing and documenting issues, and resolving ongoing situations have taken up significant and limited staffing resources. As a result of these ongoing issues, City staff are recommending this program be transitioned in-house to eliminate the use of an outside vendor pending the acquisition of vehicles. To clarify, the scope of this transportation program would remain limited to just transporting seniors door-to-door in order to participate in the Senior Nutrition program. The SANDAG grant outlined below provides an opportunity to cover the remaining operational costs from the City’s General Fund that are not subsidized by CDBG or the County of San Diego.

SANDAG announced a call for project funding through Senior Mini-Grants in September 2022. This allowed for the release of funding through a competitive process in three distinct areas: capital, planning, and operations. City staff reviewed the eligibility criteria and determined that the City was only qualified for the operational subdivision of the grant through the Senior Transportation Program.

As a San Diego County municipality providing traditional shuttle service to individuals 60 years of age or older, the Senior Transportation Program meets all of the requirements for funding under this grant program. Furthermore, the SANDAG grant allows the City to use existing CDBG and County of San Diego Nutrition Program funding (Contract #561764) to satisfy the 20% matching funds stipulation, releasing the City from matching fund responsibility.

The City is applying for funds in the amount of $92,463 for the two-year grant term to cover operational costs for the Senior Transportation Program that are not fully covered by CDBG or County of San Diego funding.
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RESOLUTIONS
a. Resolution No. 2022-166
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RESOLUTION NO. 2022-166

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ESCONDIDO, CALIFORNIA, AUTHORIZING THE FILING

OF AN APPLICATION FOR GRANT FUNDS FROM THE

SAN DIEGO ASSOCIATION OF GOVERNMENTS,

COMMITTING THE NECESSARY LOCAL MATCH FOR THE

PROJECT(S), AND ACCEPTING THE TERMS OF THE

GRANT AGREEMENT
WHEREAS, the San Diego Association of Governments (“SANDAG”) is making available funds for a Specialized Transportation Grant Program (“STGP”) through a competitive process; and WHEREAS, the City of Escondido (“City”) wishes to receive grant funds through the STGP; and WHEREAS, the City understands that the STGP funding is fixed at the programmed amount, and therefore any cost increase cannot be expected to be funded through the STGP; and WHEREAS, the City understands that all funds awarded from SANDAG are subject to a use-it-orlose-it policy enunciated in SANDAG Board of Directors Policy No. 035: Competitive Grant Program Procedures; and
WHEREAS, the City understands that projects funded through the STGP require matching funds to be provided by the City; and
WHEREAS, the required matching funds will be provided through existing annual funding from the Community Development Block Grant (“CDBG”) and County of San Diego Senior Nutrition Program; and WHEREAS, the City finds that it is in the best interest of the community to transition the Senior Nutrition Transportation Program in-house and eliminate the need for a third-party contractor; and 220
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WHEREAS, the application for funds through the SANDAG grant positions the City to cover the operational costs of bringing the Senior Nutrition Transportation Program in-house, pending the purchase of additional vehicles.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Escondido, California as follows:

1. That the above recitations are true.

2. That the City Council authorizes the submission of the STGP for Senior Mini-Grant (SMG) operational funding for the Park Avenue Community Center’s Senior Transportation Program.

Grant Program Project Type Project Name
SMG Operating Senior Transportation Program

3. That if an award is made by SANDAG to fund these projects, the City commits to providing matching funds per project that adheres to the Minimum Match Percentage in the amount of the Net Project Cost less the grant award per project.

4. That, if a grant award is made by SANDAG, the City authorizes staff to accept the grant funds, execute the Grant Agreement with no exceptions in substantially the same form as provided through the Call for Projects, and complete the project.

5. That, the City understands and agrees to comply with all applicable requirements in the SANDAG Program Management Plan.

6. That, the City understands and agrees that SANDAG shall have no liability for costs that may arise associated with the project, which are not included in the Grant Agreement, including but not limited to costs stemming from claims, litigation, changes in law, or force majeure events. 221
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7. In finalizing the Specialized Transportation Grant Program, if the application is approved by SANDAG, the Deputy City Manager/Director of Communications and Community Services, or their designee, is authorized to enter into, execute, and deliver on behalf of the City, an agreement for the amount of $92,463 and all related documents required or deemed necessary or appropriate to evidence and secure the Senior Mini-Grant, the City’s obligations related thereto, all amendments thereto, and also authorizes City staff to establish appropriate budgets and disperse of funds. 222
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STAFF REPORT
December 7, 2022
File Number 0600-10; A-2980

SUBJECT

RYAN PARK FIELD EXPANSION AND LIGHTING PROJECT

DEPARTMENT
Public Works/Parks

RECOMMENDATION
Request that the City Council adopt Resolution No. 2022-157, authorizing an amendment to the scope of the Ryan Park Field Expansion and Lighting Capital Improvement Project (Project No. 501205) and authorizing the Mayor to execute an agreement with MUSCO Sports Lighting, LLC (“MUSCO”) for equipment to light two additional soccer fields at Frances Ryan Park with light-emitting diode (“LED”) technology in an amount not to exceed $276,700 utilizing Park Development funds.

Staff Recommendation: Approval (Public Works: Joseph Goulart, Director of Public Works) Presenter: Wayne Thames, Public Works Superintendent

FISCAL ANALYSIS
The Ryan Park Field Lighting Expansion Project is funded at $350,000 by Park Development Fees allocated in Fiscal Year 2021-2022 in Fund No. 109, Project No. 501205. This amended project scope does not change the overall budget or allocation for this project.

PREVIOUS ACTION
On June 9, 2021, the City Council adopted Resolution No. 2021-87 approving the five-year Capital Improvement Program for Fiscal Year 2021/2022-2025/2026 budgets and allocations in which the Ryan Park Field Expansion and Lighting Project was identified to receive $350,000 in Fiscal Year 2021-2022 Park Development fund allocations.

BACKGROUND
Frances Ryan Park contains 67 acres, 42 of which are currently developed. There are currently eight athletic fields, five with lights and two without. Ryan Park is home to the Escondido Soccer Club, and is used by many other non-profit groups and citizens.
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The original scope of the Ryan Park Field Expansion and Lighting Project included the creation of one new field and the installation of two new light poles and two fixtures on existing fields to accommodate additional playing and practice times. However, upon further consultation with representatives of the Escondido Soccer Club and consideration of community feedback received regarding evening open play opportunities, staff recommend that the scope of the project be revised to instead install four new light poles and six light features onto existing fields. This will not change the overall project budget.

The existing MUSCO soccer field lights were installed on field one (1) thru field five (5) when the park was constructed in 2004. The revised Ryan Park Field Expansion and Lighting Project proposes installing lighting on field six (6) and field seven (7) which will increase usability during the winter months and provide additional field space for practices, tournament play, and public use in the late afternoon and evening hours when we see our highest demand for field space. Additionally, adding a new field would necessitate the removal of approximately 150 overflow parking spaces which would create negative impacts on parking and traffic for park attendees as well as the surrounding neighborhoods.

All City recreation facilities that have sports field lighting utilize MUSCO lights, poles, fixtures, and ControlLink controllers. The leagues who utilize these facilities are assigned special access codes to the lighting controller. Leagues are given the authority to program the lights through MUSCO Control-Link controllers, which tracks usage data for each facility for accurate billing back to the leagues.

MUSCO LED lighting fixtures have an average life span of 100,000 hours, require no warm up period, and are more energy efficient than metal-halide lamps. This equates to a 40% reduction in energy usage and significantly reduces maintenance over the life span of the lighting fixture. LED fixtures will reduce light spill, which often impacts the surrounding areas near sports fields and provides total light control to increase field lighting with pinpoint precision.

To retain the compatibility and standardization of existing MUSCO equipment, Escondido Municipal Code Chapter 10, Article 6, Division 1, Section 10-103, allows for the formal bidding procedures to be dispensable where an item is required to match or be compatible with equipment presently on hand. With the Ryan Park Field Expansion and Lighting project, we will be utilizing existing MUSCO Control-Link controllers. All lighting fixtures must be compatible with existing MUSCO Control-Link controllers and adhere to MUSCO engineering specifications. Additional MUSCO benefits include a warranty that covers materials and onsite labor thus eliminating 100% of maintenance costs for 25 years.

RESOLUTIONS
a. Resolution No. 2022-157
a. Resolution No. 2022-157 Exhibit “A” – Ryan Park MUSCO Lighting Quote 224
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RESOLUTION NO. 2022-157

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ESCONDIDO, CALIFORNIA, AUTHORIZING AN

AMENDMENT TO THE SCOPE OF THE RYAN PARK FIELD

EXPANSION LIGHTING CAPITAL IMPROVEMENT PROJECT

AND AUTHORIZING THE MAYOR TO EXECUTE, ON

BEHALF OF THE CITY, AN AGREEMENT WITH MUSCO

SPORTS LIGHTING, LLC TO ADD SPORTS FIELD LIGHTING

AT TWO EXISTING FIELDS AT FRANCES RYAN PARK
WHEREAS, City of Escondido (“City”) staff identified the Ryan Park Field Expansion and Lighting Project (“Project”) as a project to be funded by Park Development Fees within the five-year Capital Improvement Program for Fiscal Year 2021/2022-2025/2026 budgets and allocations; and WHEREAS, on June 9, 2021, the City Council adopted Resolution No. 2021-87 approving the fiveyear Capital Improvement Program for Fiscal Year 2021/2022-2025/2026 budgets and allocations; and WHEREAS, the Project will light two additional fields at Ryan Park with light-emitting diode (“LED”) technology; and
WHEREAS, all City owned recreation facilities with sports fields utilize MUSCO Sports Lighting, LLC (“MUSCO”) fixtures and MUSCO Control-Link controllers; and WHEREAS, all LED lighting fixtures must be compatible with existing MUSCO Control-Link controllers and adhere to MUSCO warranty and engineering specifications; and WHEREAS, with the Project, the existing MUSCO Control-Link controller will be retained and utilized to control the new MUSCO LED lighting fixtures; and WHEREAS, Escondido Municipal Code Chapter 10, Article 6, Division 1, Section 10-103 allows for the formal bidding procedures to be dispensable where an item is required to match or be compatible with equipment presently on hand; and
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WHEREAS, to retain the compatibility and standardization of existing equipment, City staff recommends to sole-source the purchase of MUSCO LED lighting fixtures at the Ryan Park sports fields.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Escondido, California, as follows:

1. That the above recitations are true.

2. That the City Council has determined that at this time and deemed it is in the best public interest to revise the scope of the Ryan Park Field Expansion and Lighting Projec, which is attached here to as Exhibit “A” and incorporated by this reference

3. That the Mayor is authorized to execute, on behalf of the City, all associated Purchase Agreement documents with MUSCO Sports Lighting, LLC for the Project in an amount not to exceed $276,700, subject to final approval as to form by the City Attorney’s Office. 226
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2018, 2021 Musco Sports Lighting, LLC - 1 - M-2865-enUS-7 Quote
Date: October 05, 2022 Project: Francis Ryan Park Fields 6 and 7 To: Wayne Thames, City of Escondido Escondido, California Ref: 167006
1 Government Procurement Alliance (1GPA)
Master Project: 189976 Contract Number: 18-23DP-01 Expiration: 09/17/2023 Commodity/Contract Title: Athletic Field/Court and Parking Lot Lighting All purchase orders should note the following:
1 Government Procurement Alliance (1GPA) purchase – contract number 18-23DP-01 Quotation Price – Materials Only Delivered to Job Site
Fields 6 & 7 LED Lighting – Each Field 330’ x 225’ ....................................................................................................................................................$256,800.

Estimated Sales Tax, Based on 7.75%: .......................................................................................................................................................... $19,900.

Project Total:........................................................................................................................................................................................................$276,700.

Sales tax is estimated. Bonding, labor/installation, and unloading of the equipment are not included.

Freight and Structural Engineering ARE included.

Pricing furnished is effective for 90 days and is considered confidential.

Light-Structure System™ with Total Light Control – TLC for LED™ Technology (New poles S17-S20) Guaranteed Lighting Performance
• Guaranteed light levels of 20 footcandles and uniformity of 3.0:1 System Description – Light Structure (
• (6) Pre-cast concrete bases with integrated lightning grounding – See Note Below • (4) 80’ Galvanized steel poles
• Factory wired and tested remote electrical component enclosures • Pole length, factory assembled wire harnesses
• (4) Factory wired poletop luminaire assemblies
• (16) Factory aimed and assembled luminaires – Existing HID fixtures will be remounted towards Field 5 • UL Listed assemblies
Light-Structure System™ retrofit with Total Light Control – TLC for LED™ technology (Existing Poles S15-S16) System Description – Light Structure Retrofitm™ retrofit] • (2) Factory wired poletop luminaire assemblies
• (16) Factory aimed and assembled luminaires
• Factory wired and tested remote electrical component enclosures • Pole length, factory assembled wire harnesses
• Mounting hardware for poletop luminaire assemblies and electrical components enclosures • UL Listed assemblies
Note: Due to the new building code and windspeed for the State of California, the existing S15-S16 poles will need to move. We will provide new concrete piers to relocate them to use a common pole between the fields. Larger, structurally adequate poles will be placed near the current locations. New concrete piers will be required.

Environmental Light Control
• Spill light minimized at Property Line to <.2 footcandles maximum horizontal, <.5 footcandles maximum vertical • Off-site glare light minimized at Property Line to <13,000 maximum candela Resolution No. 2022-157; Exhibit A

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2018, 2021 Musco Sports Lighting, LLC - 2 - M-2865-enUS-7 Quote
ALSO INCLUDES:

Control Systems and Services
• Control-Link® Control and Monitoring system to provide remote on/off and dimming (high/medium/low) control and performance monitoring with 24/7 customer support
Operation and Warranty Services
• 25 Year Warranty that covers materials and onsite labor, eliminating 100% of your maintenance costs for 25 years • Support from Musco’s Lighting Services Team – over 170 Team members dedicated to operating and maintaining your lighting system – plus a network of 1800+ contractors Payment Terms
To be coordinated with Musco’s Credit Department.

Email a copy of the Purchase Order to Musco Sports Lighting, LLC:

Musco Sports Lighting, LLC
Attn: Karin Anderson
Email: [email protected]
All purchase orders should note the following:
1 Government Procurement Alliance (1GPA) purchase – Contract Number: 18-23DP-01 Delivery Timing
6 - 8 weeks for delivery of materials to the job site from the time of order, submittal approval, and confirmation of order details including voltage, phase, and pole locations.

Due to the built-in custom light control per luminaire, pole locations need to be confirmed prior to production. Changes to pole locations after the product is sent to production could result in additional charges.

Notes
Quote is based on:
• Shipment of entire project together to one location.
• 480 Volt, 3 Phase electrical system requirement.
• Structural code and wind speed = 2019 IBC, 95 mi/h, Exposure C, Importance Factor 1.0. • Owner is responsible for getting electrical power to the site, coordination with the utility, and any power company fees. • Standard soil conditions – rock, bottomless, wet, or unsuitable soil may require additional engineering, special installation methods and additional cost.
• Confirmation of pole locations prior to production.

Thank you for considering Musco for your lighting needs. Please contact me with any questions or if you need additional details.

Karin Anderson
Sales Representative
Musco Sports Lighting, LLC
Phone: 858-232-1620
E-mail: [email protected]
Resolution No. 2022-157; Exhibit A

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M-1911-enUS-9 Project Name, Project # Enter Number
Project Submittal: Bill of Materials
Equipment Description
32 Light-Structure System™ Total Light Control™ TLC-LED-1200 luminaires 4 80 ft galvanized steel poles
6 Pre-cast concrete foundations (9,500 PSI) with integrated grounding  Factory wired and assembled pole top luminaire assemblies  Factory wired electrical component enclosures
 Factory built wire harnesses with plug-in connections Controls
1 24” x 72” Control and monitoring cabinet
 High/medium/low dimming
8 30-amp contactors
2 On-Off-Auto (OOA) switches
Warranty

Musco’s Constant 25™ product assurance and warranty program that eliminates 100% maintenance costs for 25 years, including labor, materials, monitoring and guaranteed light levels.

Resolution No. 2022-157; Exhibit A

229
Item13.

PROJECT SUMMARY
Not to be reproduced in whole or part without the written consent of Musco ENGINEERED DESIGN By: H.Sabers · File #167006B · 22-Mar-22 Sports Lighting, LLC. ©1981, 2022 Musco Sports Lighting, LLC.

Francis Ryan Park Fields 6 And 7 LED
Escondido,CA
LighƟng System
Pole / Fixture Summary
Pole ID Pole Height Mtg Height Fixture Qty Luminaire Type Load Circuit S15-S16 80' 80' 4 TLC-LED-1200 4.68 kW F
80' 4 TLC-LED-1200 4.68 kW G
S17-S18 80' 80' 6 TLC 9.60 kW A
80' 4 TLC-LED-1200 4.68 kW F
S19-S20 80' 80' 4 FUTURE 4.68 kW H
80' 4 TLC-LED-1200 4.68 kW G
6 52 66.00 kW
Circuit Summary
Circuit Description Load Fixture Qty
A Soccer 1 (Existing) 19.2 kW 12
F Soccer 6 18.72 kW 16
G Soccer 7 18.72 kW 16
H Soccer 8 (Future) 9.36 kW 8
Fixture Type Summary
Type Source Wattage Lumens L90 L80 L70 Quantity
TLC-LED-1200 LED 5700K - 75 CRI 1170W 136,000 >120,000 >120,000 >120,000 32 Light Level Summary
Calculation Grid Summary
Illumination Grid Name Calculation Metric Ave Min Max Max/Min Ave/Min Circuits Fixture Qty Property Line Spill Horizontal 0.04 0 0.19 0.00 F,G,H 40 Property Line Spill Max Candela (by Fixture) 2304 0 12532 0.00 F,G,H 40 Property Line Spill Max Vertical Illuminance Metric 0.09 0 0.44 0.00 F,G,H 40 Soccer 6 Horizontal Illuminance 21.6 17 28 1.69 1.27 F 16 Soccer 7 Horizontal Illuminance 21.4 17 28 1.70 1.26 G 16 Resolution No. 2022-157; Exhibit A

230
Item13.

ILLUMINATION SUMMARY
Not to be reproduced in whole or part without the written consent of Musco ENGINEERED DESIGN By: H.Sabers · File #167006B · 22-Mar-22 Sports Lighting, LLC. ©1981, 2022 Musco Sports Lighting, LLC. 2023221718242618
19 28 192322202126
1921212223232517
2121201920232723
1822211919232422
1720211920222122
1822211920242422
2222201920242823
2123222122212318
2328252020242720
232720 17 20252317
143'
116'
125'
105'
143'
116'
125'
105'
S17
S18
S15
S16
SCALE IN FEET 1 : 50
0' 50' 100'

EQUIPMENT LIST FOR AREAS SHOWN
Pole Luminaires

QTY LOCATION SIZE GRADE

ELEVATION

MOUNTING
HEIGHT

LUMINAIRE
TYPE
QTY /
POLE
THIS
GRID
OTHER
GRIDS
2 S15-S16 80' - 80' TLC-LED-1200 4/4* 4 4
2 S17-S18 80' - 80'
80'
80'
TLC 1500W MZ 5
TLC 1500W MZ 4
TLC-LED-1200
1*
5*
4 0
0 4
1 5
0 4 TOTALS 36 16 20
* This structure uƟlizes a back-to-back mounƟng conĮguraƟon Pole locaƟon(s) dimensions are relaƟve
to 0,0 reference point(s)
Francis Ryan Park Fields 6 And 7 LED
Escondido,CA

GRID SUMMARY
Name: Soccer 6
Size: 330' x 225'
Spacing: 30.0' x 30.0'
Height: 3.0' above grade

ILLUMINATION SUMMARY

MAINTAINED HORIZONTAL FOOTCANDLES
EnƟre Grid
Guaranteed Average: 20
Scan Average: 21.57
Maximum: 28
Minimum: 17
Avg / Min: 1.29
Guaranteed Max / Min: 3
Max / Min: 1.69
UG (adjacent pts): 1.51
CU: 0.79
No. of Points: 88

LUMINAIRE INFORMATION
Applied Circuits: F
No. of Luminaires: 16
Total Load: 18.72 kW
Guaranteed Performance: The ILLUMINATION described above is guaranteed per your Musco Warranty document and
includes a 0.95 dirt depreciaƟon factor.

Field Measurements: Individual Įeld measurements may vary from computer-calculated predicƟons and should be taken in accordance with IESNA RP-6-15.

Electrical System Requirements: Refer to Amperage
Draw Chart and/or the "Musco Control System Summary"
for electrical sizing.

InstallaƟon Requirements: Results assume ± 3%
nominal voltage at line side of the driver and structures located within 3 feet (1m) of design locaƟons.

Resolution No. 2022-157; Exhibit A

231
Item13.

ILLUMINATION SUMMARY
Not to be reproduced in whole or part without the written consent of Musco ENGINEERED DESIGN By: H.Sabers · File #167006B · 22-Mar-22 Sports Lighting, LLC. ©1981, 2022 Musco Sports Lighting, LLC.

S19
S20
2024231717222420
2227242020242723
2123222121242423
2021191819212423
1821201718222419
1820201818212118
1923221818212218
2324221918202221
2325242120202220
242020252823 28 23
17232721 17 192321
142'
116'
143'
115'
142'
116'
143'
116'
S15
S16
SCALE IN FEET 1 : 50
0' 50' 100'

EQUIPMENT LIST FOR AREAS SHOWN
Pole Luminaires

QTY LOCATION SIZE GRADE

ELEVATION

MOUNTING
HEIGHT

LUMINAIRE
TYPE
QTY /
POLE
THIS
GRID
OTHER
GRIDS
2 S15-S16 80' - 80' TLC-LED-1200 4/4* 4 4
2 S19-S20 80' - 80' TLC-LED-1200 4/4* 4 4
4 TOTALS 32 16 16
* This structure uƟlizes a back-to-back mounƟng conĮguraƟon Pole locaƟon(s) dimensions are relaƟve
to 0,0 reference point(s)
Francis Ryan Park Fields 6 And 7 LED
Escondido,CA

GRID SUMMARY
Name: Soccer 7
Size: 330' x 225'
Spacing: 30.0' x 30.0'
Height: 3.0' above grade

ILLUMINATION SUMMARY

MAINTAINED HORIZONTAL FOOTCANDLES
EnƟre Grid
Guaranteed Average: 20
Scan Average: 21.35
Maximum: 28
Minimum: 17
Avg / Min: 1.28
Guaranteed Max / Min: 3
Max / Min: 1.70
UG (adjacent pts): 1.39
CU: 0.79
No. of Points: 88

LUMINAIRE INFORMATION
Applied Circuits: G
No. of Luminaires: 16
Total Load: 18.72 kW
Guaranteed Performance: The ILLUMINATION described above is guaranteed per your Musco Warranty document and
includes a 0.95 dirt depreciaƟon factor.

Field Measurements: Individual Įeld measurements may vary from computer-calculated predicƟons and should be taken in accordance with IESNA RP-6-15.

Electrical System Requirements: Refer to Amperage
Draw Chart and/or the "Musco Control System Summary"
for electrical sizing.

InstallaƟon Requirements: Results assume ± 3%
nominal voltage at line side of the driver and structures located within 3 feet (1m) of design locaƟons.

Resolution No. 2022-157; Exhibit A

232
Item13.

ILLUMINATION SUMMARY
Not to be reproduced in whole or part without the written consent of Musco ENGINEERED DESIGN By: H.Sabers · File #167006B · 22-Mar-22 Sports Lighting, LLC. ©1981, 2022 Musco Sports Lighting, LLC.

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.0 0.0 0.0 0.0 0.1 0.1 0.1 0.1 0.1 0.1 0.0 0.1 0.10.1 0.1 0.2 0.2 0.2 0.2 0.2 0.2 0.1

0.10.00.00.00.00.00.00.00.00.00.00.00.00.00.00.00.00.00.00.0 0.0

0.0 0.0
S17
S18
S15
S16
S19
S20
SCALE IN FEET 1 : 150
0' 150' 300'

EQUIPMENT LIST FOR AREAS SHOWN
Pole Luminaires

QTY LOCATION SIZE GRADE

ELEVATION

MOUNTING
HEIGHT

LUMINAIRE
TYPE
QTY /
POLE
THIS
GRID
OTHER
GRIDS
2 S15-S16 80' - 80' TLC-LED-1200 4/4* 8 0
2 S17-S18 80' - 80'
80'
80'
TLC 1500W MZ 5
TLC 1500W MZ 4
TLC-LED-1200
1*
5*
4 0
0 4
1 5
0 2 S19-S20 80' - 80' TLC-LED-1200 4/4* 4 4
6 TOTALS 52 32 20
* This structure uƟlizes a back-to-back mounƟng conĮguraƟon Pole locaƟon(s) dimensions are relaƟve
to 0,0 reference point(s)
Francis Ryan Park Fields 6 And 7 LED
Escondido,CA

GRID SUMMARY
Name: Property Line Spill
Spacing: 30.0'
Height: 3.0' above grade

ILLUMINATION SUMMARY

HORIZONTAL FOOTCANDLES
EnƟre Grid
Scan Average: 0.0411
Maximum: 0.19
Minimum: 0.00
No. of Points: 61

LUMINAIRE INFORMATION
Applied Circuits: F, G, H
No. of Luminaires: 32
Total Load: 37.44 kW
Guaranteed Performance: The ILLUMINATION described
above is guaranteed per your Musco Warranty
document.

Field Measurements: Individual Įeld measurements may vary from computer-calculated predicƟons and should be taken in accordance with IESNA RP-6-15.

Electrical System Requirements: Refer to Amperage
Draw Chart and/or the "Musco Control System Summary"
for electrical sizing.

InstallaƟon Requirements: Results assume ± 3%
nominal voltage at line side of the driver and structures located within 3 feet (1m) of design locaƟons.

Resolution No. 2022-157; Exhibit A

233
Item13.

ILLUMINATION SUMMARY
Not to be reproduced in whole or part without the written consent of Musco ENGINEERED DESIGN By: H.Sabers · File #167006B · 22-Mar-22 Sports Lighting, LLC. ©1981, 2022 Musco Sports Lighting, LLC.

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.2 0.1 0.0 0.0 0.0 0.2 0.3 0.3 0.3 0.3 0.1 0.1 0.1 0.20.2 0.2 0.4 0.4 0.4 0.4 0.4 0.4 0.3

0.20.10.00.00.00.00.00.00.00.00.00.00.00.00.00.00.00.00.00.0 0.0

0.0 0.0
S17
S18
S15
S16
S19
S20
SCALE IN FEET 1 : 150
0' 150' 300'

EQUIPMENT LIST FOR AREAS SHOWN
Pole Luminaires

QTY LOCATION SIZE GRADE

ELEVATION

MOUNTING
HEIGHT

LUMINAIRE
TYPE
QTY /
POLE
THIS
GRID
OTHER
GRIDS
2 S15-S16 80' - 80' TLC-LED-1200 4/4* 8 0
2 S17-S18 80' - 80'
80'
80'
TLC 1500W MZ 5
TLC 1500W MZ 4
TLC-LED-1200
1*
5*
4 0
0 4
1 5
0 2 S19-S20 80' - 80' TLC-LED-1200 4/4* 4 4
6 TOTALS 52 32 20
* This structure uƟlizes a back-to-back mounƟng conĮguraƟon Pole locaƟon(s) dimensions are relaƟve
to 0,0 reference point(s)
Francis Ryan Park Fields 6 And 7 LED
Escondido,CA

GRID SUMMARY
Name: Property Line Spill
Spacing: 30.0'
Height: 3.0' above grade

ILLUMINATION SUMMARY

MAX VERTICAL FOOTCANDLES
EnƟre Grid
Scan Average: 0.0949
Maximum: 0.44
Minimum: 0.00
No. of Points: 61

LUMINAIRE INFORMATION
Applied Circuits: F, G, H
No. of Luminaires: 32
Total Load: 37.44 kW
Guaranteed Performance: The ILLUMINATION described
above is guaranteed per your Musco Warranty
document.

Field Measurements: Individual Įeld measurements may vary from computer-calculated predicƟons and should be taken in accordance with IESNA RP-6-15.

Electrical System Requirements: Refer to Amperage
Draw Chart and/or the "Musco Control System Summary"
for electrical sizing.

InstallaƟon Requirements: Results assume ± 3%
nominal voltage at line side of the driver and structures located within 3 feet (1m) of design locaƟons.

Resolution No. 2022-157; Exhibit A

234
Item13.

ILLUMINATION SUMMARY
Not to be reproduced in whole or part without the written consent of Musco ENGINEERED DESIGN By: H.Sabers · File #167006B · 22-Mar-22 Sports Lighting, LLC. ©1981, 2022 Musco Sports Lighting, LLC. 0 0 0
9 3 1
2 5 7
0 0 0
0 2 0
1636 752 66 3583 2486 4913 8926 11606 2956 5266 6087 5631 5160 7841 8643 6519 4799 6771 7784 5902 8779 12532 2307 1141012192221211612610 124 574 1089 1652 2399 3603
1 2
0 S17
S18
S15
S16
S19
S20
SCALE IN FEET 1 : 150
0' 150' 300'

EQUIPMENT LIST FOR AREAS SHOWN
Pole Luminaires

QTY LOCATION SIZE GRADE

ELEVATION

MOUNTING
HEIGHT

LUMINAIRE
TYPE
QTY /
POLE
THIS
GRID
OTHER
GRIDS
2 S15-S16 80' - 80' TLC-LED-1200 4/4* 8 0
2 S17-S18 80' - 80'
80'
80'
TLC 1500W MZ 5
TLC 1500W MZ 4
TLC-LED-1200
1*
5*
4 0
0 4
1 5
0 2 S19-S20 80' - 80' TLC-LED-1200 4/4* 4 4
6 TOTALS 52 32 20
* This structure uƟlizes a back-to-back mounƟng conĮguraƟon Pole locaƟon(s) dimensions are relaƟve
to 0,0 reference point(s)
Francis Ryan Park Fields 6 And 7 LED
Escondido,CA

GRID SUMMARY
Name: Property Line Spill
Spacing: 30.0'
Height: 3.0' above grade

ILLUMINATION SUMMARY

CANDELA (PER FIXTURE)
EnƟre Grid
Scan Average: 2304.4170
Maximum: 12532.42
Minimum: 0.00
No. of Points: 61

LUMINAIRE INFORMATION
Applied Circuits: F, G, H
No. of Luminaires: 32
Total Load: 37.44 kW
Guaranteed Performance: The ILLUMINATION described
above is guaranteed per your Musco Warranty
document.

Field Measurements: Individual Įeld measurements may vary from computer-calculated predicƟons and should be taken in accordance with IESNA RP-6-15.

Electrical System Requirements: Refer to Amperage
Draw Chart and/or the "Musco Control System Summary"
for electrical sizing.

InstallaƟon Requirements: Results assume ± 3%
nominal voltage at line side of the driver and structures located within 3 feet (1m) of design locaƟons.

Resolution No. 2022-157; Exhibit A

235
Item13.

EQUIPMENT LAYOUT
Not to be reproduced in whole or part without the written consent of Musco ENGINEERED DESIGN By: H.Sabers · File #167006B · 22-Mar-22 Sports Lighting, LLC. ©1981, 2022 Musco Sports Lighting, LLC.

Soccer 1
360' x 225'
138'
105'
138'
105'
Soccer 6
330' x 225'
427'
115'
143'
116'
427'
116'
125'
105'
143'
116'
125'
105'
S17
S18
S15
S16
S19
S20
Soccer 7
330' x 225'
142'
116'
143'
115'
142'
116'
143'
116'
SCALE IN FEET 1 : 150
0' 150' 300'
Pole locaƟon(s) dimensions are relaƟve
to 0,0 reference point(s)
Francis Ryan Park Fields 6 And 7 LED
Escondido,CA

EQUIPMENT LAYOUT
INCLUDES:
· Soccer 1
· Soccer 6
· Soccer 7
Electrical System Requirements: Refer to Amperage
Draw Chart and/or the "Musco Control System Summary"
for electrical sizing.

InstallaƟon Requirements: Results assume ± 3%
nominal voltage at line side of the driver and structures located within 3 feet (1m) of design locaƟons.

EQUIPMENT LIST FOR AREAS SHOWN
Pole Luminaires

QTY LOCATION SIZE
GRADE

ELEVATION

MOUNTING
HEIGHT

LUMINAIRE
TYPE
QTY /
POLE
4 S15-S16
S19-S20
80' - 80' TLC-LED-1200 4/4*
2 S17-S18 80' - 80'
80'
80'
TLC 1500W MZ 5
TLC 1500W MZ 4
TLC-LED-1200
1*
5*
4 6 TOTALS 52
* This structure uƟlizes a back-to-back mounƟng conĮguraƟon

SINGLE LUMINAIRE AMPERAGE DRAW CHART
Ballast SpeciĮcaƟons
(.90 min power factor)
Line Amperage Per Luminaire
(max draw)
Single Phase Voltage 208
(60)
220
(60)
240
(60)
277
(60)
347
(60)
380
(60)
480
(60)
TLC-LED-1200 7.0 6.6 6.1 5.2 4.2 4.0 3.0
1500 waƩ MZ 8.1 7.7 7.1 6.1 4.8 4.4 3.5
Resolution No. 2022-157; Exhibit A

236
Item13.

Control System Summary
Project Information
Project #: 167006
Project Name: Francis Ryan Park Fields 6 And 7 LED
Date: 03/22/22
Project Engineer: Hunter Sabers
Sales Representative: Karin Anderson
Control System Type: Control-LinkTM Control and Monitoring System Communication Type: PowerLine-ST
Scan: 167006B
Document ID: 167006P1V2-0322161437
Distribution Panel Location or ID: Service #1
Total # of Distribution Panel Locations for Project: 1
Design Voltage/Hertz/Phase: 480/60/3
Control Voltage: 120
Equipment Listing

DESCRIPTION APPROXIMATE SIZE

1.Control and Monitoring Cabinet 24 X 72

QTY SIZE (AMPS)
Total Contactors 8 30 AMP
Total Off/On/Auto Switches: 2
Project Specific Notes:

Materials Checklist
Contractor/Customer Supplied:

A dedicated control circuit must be supplied
per distribution panel location
If the control voltage is NOT available,
a control transformer is required
Electrical distribution panel to provide
overcurrent protection for circuits
HID rated or D-curve circuit breaker sized
per full load amps on Circuit Summary by
Zone Chart
Wiring
See chart on page 2 for wiring requirements
Equipment grounding conductor and splices
must be insulated (per circuit)
Lightning ground protection (per pole), if
not Musco supplied
Electrical conduit wireway system
Entrance hubs rated NEMA 4, must be
die-cast zinc, PVC, or copper-free
die-cast aluminum
Mounting hardware for cabinets
Breaker lock-on device to prevent
unauthorized power interruption to control
power and powerline connection (if present)
Anti-corrosion compound to apply to ends of
wire, if necessary
Call Control-Link CentralTM operations center
at 877/347-3319 to schedule activation of the
control system upon completion of the installation.

Note: Activation may take up to 1 1/2 hours.

IMPORTANT NOTES

1. Please confirm that the design voltage listed above is accurate for this facility. Design voltage/phase is defined as the voltage/phase being connected and utilized at each lighting pole's electrical components enclosure disconnect.

Inaccurate design voltage/phase can result in additional costs and delays.

Contact your Musco sales representative to confirm this item.

2. In a 3 phase design, all 3 phases are to be run to each pole. When a 3 phase design is used Musco's single phase luminaires come pre-wired to utilize all 3 phases across the entire facility.

3. One contactor is required for each pole. When a pole has multiple circuits, one contactor is required for each circuit. All contactors are 100% rated for the published continuous load. All contactors are 3 pole.

4. If the lighting system will be fed from more than one distribution location, additional equipment may be required. Contact your Musco sales representative.

5. A single control circuit must be supplied per control system.

6. Size overcurrent devices using the full load amps column of the Circuit Summary By Zone chart- Minimum power factor is 0.9.

NOTE: Ref er to Installation Instructions f or more details on equipment inf ormation and the installation requirements. C 1999,2022 Musco Sports Lighting,LLC Form: T-5030-1
T:\167\167006P1V2-0322161437.pdf
Resolution No. 2022-157; Exhibit A

237
Item13.

Control System Summary
Francis Ryan Park Fields 6 And 7 LED / 167006 - 167006B Service #1 - Page 2 of 4
T:\167\167006P1V2-0322161437.pdf
Resolution No. 2022-157; Exhibit A

238
Item13.

Control System Summary
Francis Ryan Park Fields 6 And 7 LED / 167006 - 167006B Service #1 - Page 3 of 4
T:\167\167006P1V2-0322161437.pdf

CONTROL POWER CONSUMPTION
120V Single Phase
VA loading
of Musco
Supplied
Equipment
INRUSH: 2533.0
SEALED: 283.8

SWITCHING SCHEDULE
Field/Zone Description Zones
Soccer 6 2
Soccer 7 3

CIRCUIT SUMMARY BY ZONE
POLE CIRCUIT DESCRIPTION # OF

FIXTURES
# OF

DRIVERS
*FULL
LOAD
AMPS

CONTACTOR

SIZE (AMPS)

CONTACTOR
ID
ZONE
S15 Soccer 6 4 4 7.9 30 C1 2
S16 Soccer 6 4 4 7.9 30 C2 2
S17 Soccer 6 4 4 7.9 30 C3 2
S18 Soccer 6 4 4 7.9 30 C4 2
S15 Soccer 7 4 4 7.9 30 C5 3
S16 Soccer 7 4 4 7.9 30 C6 3
S19 Soccer 7 4 4 7.9 30 C7 3
S20 Soccer 7 4 4 7.9 30 C8 3
*Full Load Amps based on amps per driver.

Resolution No. 2022-157; Exhibit A

239
Item13.

Control System Summary
Francis Ryan Park Fields 6 And 7 LED / 167006 - 167006B Service #1 - Page 4 of 4
T:\167\167006P1V2-0322161437.pdf

PANEL SUMMARY

CABINET
#

CONTROL
MODULE

LOCATION

CONTACTOR
ID

CIRCUIT DESCRIPTION FULL
LOAD
AMPS

DISTRIBUTION

PANEL ID (BY

OTHERS)

CIRCUIT

BREAKER

POSITION (BY

OTHERS)
1 1 C1 Pole S15 7.87
1 1 C2 Pole S16 7.87
1 1 C3 Pole S17 7.87
1 1 C4 Pole S18 7.87
1 1 C5 Pole S15 7.87
1 1 C6 Pole S16 7.87
1 1 C7 Pole S19 7.87
1 1 C8 Pole S20 7.87

ZONE SCHEDULE

CIRCUIT DESCRIPTION

ZONE SELECTOR
SWITCH

ZONE DESCRIPTION POLE ID CONTACTOR
ID
Zone 2 1 Soccer 6 S15 C1
S16 C2
S17 C3
S18 C4
Zone 3 2 Soccer 7 S15 C5
S16 C6
S19 C7
S20 C8
Resolution No. 2022-157; Exhibit A

240
Item13.
©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Installation Instructions: Light-Structure System™
M
T
C
R
0 1
3 5
Fast, trouble-free installation with
5 Easy Pieces™ approach to system design
Poletop Luminaire Assembly
Wire Harness
Electrical Components Enclosure
Galvanized Steel Pole
Precast Concrete Base
5 4
3 2
1 Diode Light Source—LED
4 2
Resolution No. 2022-157; Exhibit A

241
Item13.

Installation Instructions: Light-Structure System™
2 www.musco.com · [email protected]
©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Table of Contents
Supplemental Instructions for Optional Features or
Special Situations
Provided with your project as needed
Painted Pole Special Requirements.....................................................A Separating Steel Pole Sections..........................................................C-1 Separating Steel Pole from Concrete Base....................................C-2 Auxiliary Bracket........................................................................................ D Platform, Climbing Steps, and Safety Cable ..................................... E Climbing Steps and Safety Cable.......................................................... F External Lightning Grounding................................................................J Before You Begin
Safety Information .....................................................................................3 About These Instructions........................................................................3 Standard Tools/Supplies Checklist.......................................................4 Electrical System Requirements............................................................5 Components Matching and Labeling ................................................5 Documents We Provide............................................................................6 Unloading Instructions ...........................................................................7 Precast Concrete Base
Overview .......................................................................................................8 Installation Procedure...............................................................................8 Galvanized Steel Pole and Poletop Luminaire Assembly
Overview .....................................................................................................11 Assembly Procedure................................................................................11 Bolt-on Crossarms
Overview .....................................................................................................13 Assembly Procedure................................................................................13 Electrical Components Enclosure
Overview .....................................................................................................16 Assembly Procedure................................................................................16 Wire Harness
Overview .....................................................................................................21 Assembly Procedure................................................................................21 Luminaire Attachment
Overview .....................................................................................................22 Assembly Procedure................................................................................22 Pole Setting and Alignment
Overview .....................................................................................................25 Installation Procedure.............................................................................25 Connecting to Supply Wiring
Overview .....................................................................................................30 Installation Procedure.............................................................................30 Resolution No. 2022-157; Exhibit A

242
Item13.

Installation Instructions: Light-Structure System™
www.musco.com · [email protected]
©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 3 Before You Begin
Safety Information
Electrical Safety Guidelines
Use extreme caution near overhead power lines or underground utilities. Observe all safety precautions for high-voltage equipment. Only qualified personnel may perform wiring. Follow all applicable building and electrical codes.

General Safety Guidelines
Follow proper safety procedures during installation. Installers must wear the appropriate personal protective equipment including:
• Hard hat
• Steel-toed shoes
• Leather work gloves
• Eye protection
Locate all underground utilities prior to digging.

All tools and equipment supplied by Musco are designed for specific use as described in these instructions. Do not use them in any other manner. Do not alter structural members in any way, such as bend, weld, or drill, without prior authorization from Musco.

The luminaires should be positioned so that prolonged staring into the luminaire at a distance closer than 12–37 m (40–121 ft) is not expected, per IEC/TR 62778. See table.

Luminaire Minimum Distance
TLC-LED-350 29 m (95 ft)
TLC-LED-400 24 m (79 ft)
TLC-LED-550 29 m (95 ft)
TLC-LED-550NR 29 m (95 ft)
TLC-BT-575 12 m (38 ft)
TLC-LED-600 24 m (79 ft)
TLC-LED-900 24 m (79 ft)
TLC-LED-900NB no minimum
TLC-LED-1150 12 m (40 ft)
TLC-LED-1200 37 m (121 ft)
TLC-LED-1400NB 38 m (124 ft)
TLC-LED-1500 37 m (121 ft)
TLC-RGBW 15 m (49 ft)
TLC-RGB-U 12 m (38 ft)
TLC-BT-1500 37 m (121 ft)
Install luminaires outside arm’s reach of unauthorized personnel.

About These Instructions
These instructions give basic assembly procedures for the Light-Structure System. They are not a comprehensive guide to all possible situations. Direct any questions to your local Musco representative.

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©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Before You Begin
Throughout this manual note these important symbols:

The safety alert symbol alerts you of situations that
require care and caution to avoid serious personal injury.

The stop and check symbol signals you to stop and
verify conditions before proceeding.

The contact Musco symbol appears in special situations
where you may need to contact Musco for further
information.

The go-to arrow indicates a branch in a procedure for
special situations. In the case of optional equipment, the instructions may be in another document.

The tip symbol points out advice that makes
installation easier.

The recycle symbol identifies recyclable materials.

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©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Before You Begin
5 Refer to supplemental instructions provided for
Standard Tools/Supplies Checklist additional tools required.

Contractor/installer supplied tools Function Page
Hammer, pry-bar, banding cutters Unloading equipment 7
Water pump Removing water from base holes (as needed) 9 Two 11⁄2 ton chain-type come-alongs Jacking pole sections together 11, 29 Large Phillips-head screwdriver Tightening captive screws to seal enclosure to pole hub 17 Standard screwdriver Tightening distribution lugs, 45 A disconnect switch 30, 31 Torque wrench with 3/8, 7/16 and 9/16 in sockets Tightening luminaire retaining cable and spreader bar hardware 15, 24 Electrical fish tape, electrician’s tape Feeding wire harness through pole 21 Spray paint, chalk, or flags Marking points to sight in aiming 25 Chalk or pencil Making alignment marks 29
10 ft (3 m) stepladder or small line truck Connecting supply wires to electrical enclosure 30, 31 Musco supplied tools Function Page
Wooden base wedges Setting base 9
Level with shim for base taper Plumbing base 9
Steel bar Setting base, seating pole on base 9, 29
11/16 in socket, extension, breaker bar, and 11/16 in wrench Tightening structural fasteners 14 5/32 in hex key Attaching handhole covers on base and steel pole 8, 21, 30 9/16 in wrench Tightening poletop set screw, pole cap fastener, enclosure hanger bolt, and spreader bar hardware
12, 15, 17
Dishwashing liquid (original Dawn®, ECOS® Pro, or
DIAO™ brand)
Lubricating pole slip-fit connections 11, 25
Wooden shipping blocks Elevating pole sections off ground during assembly 11 7/16 in ratcheting combination wrench Tightening captive bolts to secure luminaire assembly 24 Pole rotator kit Guiding pole onto base, pole alignment 25, 27, 28 Steel chain Setting pole on base 29
5 mm hex key Landing primary feed wires on 125 A disconnect switch 31 3/16 in hex key Attaching grounding conductors inside electrical enclosure 30, 31 5/16 in hex key Attaching grounding conductors inside pole at handhole 31 Machinery needed Function Page
Crane or forklift with nylon strapping and 8 ft (2.5 m) sling (sized to weight of base)
Unloading materials, setting bases 7, 9
Auger Boring holes for bases 8
Load-rated crane, nylon slings, and shackles Setting poles 26 Documents You Need
❏ Musco Foundation And Pole Assembly Drawing
❏ Field Aiming Diagram
❏ Alternate foundation design (when present)
❏ Control System Summary
If you do not have all of these documents, contact your local Musco representative.

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©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Before You Begin
Electrical System Requirements
While the majority of the Light-Structure System™ can be assembled by non-professionals, a qualified electrician must handle the electrical supply installation and hook-up in accordance with national, state, and local codes. Your electrician should review this information before installation begins.

The electrician is generally required to provide these items:
• Service entrance
• Main power disconnect and distribution panel(s)
• Supply wiring and insulated equipment grounding conductors Ensure supply wiring is rated for 90°C. Review the label inside the electrical components enclosure door and Control System Summary for voltage and phase requirements.

Luminaires generate up to 2.6 mA per driver on the equipment grounding conductor and are designed to meet leakage current requirements per IEC 61347-1.

Basic insulation provided between RS-485 control input and main power supply.

Inspect all wiring for damage prior to installation.

Always dispose of electronic waste in accordance with all applicable laws and regulations.

Other features that may affect the wiring supply requirements for this project include:
• Lighting contactor cabinets — refer to installation instructions provided with control equipment and the Musco Control System Summary.
• Control-Link® system — refer to installation instructions provided with control equipment and the Musco Control System Summary.
• Auxiliary bracket option — customer supplies all wiring for auxiliary components. Refer to Installation Instructions: Auxiliary Bracket.

Volunteer Installation
Have a qualified electrician review and complete the following:
• Create electrical system design — prior to installation. • Provide and install trenching, supply wiring, and conduit. • Complete all steps from Connecting to Supply Wiring section. • Test complete lighting system.

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©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Before You Begin
7 MKT-2991-4
TLC-LED-1200
Components Matching/Labeling
RWS
18 September 2019
f1f1
F1
F1
Precast concrete base Poletop luminaire assembly
Luminaire
Galvanized steel pole section(s)
Wire harness
Electrical components enclosure
Components Matching and Labeling
Pole locations are identified by a pole ID (A1, A2, B1, B2, etc.) on the Field Aiming Diagram. These IDs are also marked on the individual components:
• Poletop luminaire assemblies, bolt-on crossarms, and luminaire shipping cartons • Wire harnesses
• Electrical components enclosures
• Galvanized steel pole sections
• Precast concrete bases
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©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Before You Begin
Documents We Provide
Field Aiming Diagram
The Field Aiming Diagram is your map for locating all poles on your project. It gives this information:
• Pole IDs, locations, and heights
• Luminaire IDs
• Field origin for coordinate measuring
• Common aiming point for all poles, or individual aiming points for each pole
• Factory-set aiming information for each luminaire
• Full load current for each luminaire
Control System Summary
Projects with a control system include a Control System Summary. It gives this information:
• Control system diagram and details
• Contactors and cabinets
• Lighting circuits
• Voltage, phase, and frequency information
• Full load current for each circuit
Musco Foundation and Pole Assembly Drawing
This drawing provides information related to the installation of the foundation and the galvanized steel pole.
• Pole weight
• Precast concrete base weight
• Hole depth and diameter
• Concrete backfill quantities
• Pole section minimum overlaps
Note: Foundation details are omitted on projects with alternate foundation design.

Alternate Foundation Design
Some poles on a project may require an alternate foundation design. This stamped drawing provides construction details of the alternative design. This document supersedes all other foundation information.

F OUNDAT ION AND P OL E AS S E MB L Y DR AW ING
Illinois C ollege F ootball - J ac ks onville, IL , US A Date: 08/21/2014 S c ale: N/A
R ep: B rian Hartman P age: 1 of 1
P rojec t: 116537 P roduc tion C opyright 2014 Mus co S ports Lighting, LLC . Not to be reproduced in whole or part without the written cons ent of Mus co S ports Lighting, LLC .

T AB LE 1: P OLE AS S E MB LY
P OLE
ID

MOUNT ING

HE IG HT
ft (m)
# OF

LUMINAIR E S

AS S E MB LE D
P OLE W E IG HT 3
lb (kg)

OV E R LAP DIME NS IONS
in (mm)

A B C D E
F 1 70 (21.3) 13 3559 (1614) S ee Note 1 33 (829) N/A N/A 24 (614) F 2 70 (21.3) 13 3492 (1584) S ee Note 1 33 (829) N/A N/A 24 (603) F 3 70 (21.3) 11 2547 (1155) S ee Note 1 29 (729) N/A N/A 20 (520) F 4 70 (21.3) 11 2547 (1155) S ee Note 1 29 (729) N/A N/A 20 (520) P ole Assembly Notes:

1. S teel pole should overlap concrete base and be seated tight with 1 1/2 ton come-alongs (contractor provided).

2. Align weldmarks on steel sections before assembling.

3. Assembled pole weight includes steel sections, crossarms, luminaires, and electrical components enclosures.

4. T his document is not intended for use as an assembly instruction. S ee Installation Instructions: Light-S tructure G reen Lighting S ystemT M for complete assembly procedure.

T AB LE 2: F OUNDAT ION DE T AILS
P OLE
ID

C ONC R E T E

B AS E W E IG HT
lb( kg)
B UR IAL INF OR MAT ION 3,4
F
in (mm)
G
ft (m)
C ONC R E T E B AC K F ILL 1,2
yd3 ( m3)
C UT
B AS E
LIG HT NING G R OUND 5

T Y P E

S UP P LE ME NT AL

INS T R UC T ION
F 1 5250 (2381) P E R S T AMP E D S T R UC T UR AL DE S IG N NO INT E G R AT E D 6 F 2 5250 (2381) P E R S T AMP E D S T R UC T UR AL DE S IG N Y E S C ONC R E T E E NC AS E D 7 M-1519-E NUS -1
F 3 3780 (1715) P E R S T AMP E D S T R UC T UR AL DE S IG N NO INT E G R AT E D 6 F 4 3780 (1715) P E R S T AMP E D S T R UC T UR AL DE S IG N NO INT E G R AT E D 6 F oundation Notes:

1. C oncrete backfill is calculated to 2 ft (0.6m) below grade (no overage included). T op 2 ft (0.6m) to be class 5 soil compacted to 95% density of surrounding undisturbed soil unless otherwise specified in stamped structural design.

2. C oncrete backfill required 3000 lb/in2 (20 MP a) minimum unless otherwise specified in stamped structural design.

3. F oundation design per 2009 IB C ,90 ,exposure category C ,variation S T D.

4. Assumes IB C class 5 soils.

5. S tandard bases include integrated lightning protection. If bases are cut, supplemental lightning protection is required.

C ontact Musco for materials and instruction.

6. Lightning protection is a manufacturer installed concrete encased electrode and connector. G round connection is made when concrete base is installed and footing is poured. No additional steps required.

7. Manfacturer supplied grounding electrode is installed by contractor in pole footing prior to pouring. F inal connection is made after pole assembly.

SEE

DETAIL A
E
B (if required)
weldmark
C (if required)
D (if required)
A
F
G
2 ft
(0.6 m)

DETAIL A

DETAIL B
SEE

DETAIL B

INTEGRATED

LIGHTNING
GROUND 5, 6
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©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Before You Begin
9 Unloading Instructions
A typical shipment includes precast concrete bases, galvanized steel poles, electrical components enclosures, wire harnesses, and poletop luminaire assemblies with luminaires.

For ease of installation, set all matched components by the proper pole location as noted on the Field Aiming
Diagram.

Tools/Materials Needed
❏ Crane with nylon web sling or forklift (load rated)
❏ Hammer
❏ Pry bar
❏ Banding cutters
Warning
Crushing hazard. Product is heavy and may roll.

Do not cut shipping bands or remove blocking from
concrete bases or poles until they are supported by
unloading equipment.

Use proper pick-up procedures conforming with local
regulations when lifting concrete bases and poles.

Balance point may not be at midpoint of base or pole.
• Check bill of lading to verify you have all materials. • Inspect all materials for shipping damage.
• Store electrical components enclosures and luminaires in a dry location or cover with tarp until ready to install.

Painted poles require special handling, see Instructions:

Painted Pole Special Requirements.

If additional information is needed, contact your local Musco representative.

Save wooden shipping blocks to use during pole
assembly.

Please recycle.

Luminaires, wire harnesses, and other components are
shipped in recyclable cardboard packaging.

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©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Precast Concrete Base
Overview
The precast concrete base is set directly into the ground, backfilled with concrete, and allowed to cure for 12 to 24 hours. The base is designed for easy slip-fit connection to the galvanized steel pole. The remaining components — steel pole, poletop luminaire assembly, electrical components enclosure, and wire harness — are assembled as a unit and set onto the base. The base includes an integrated lightning ground system.

Tools/Materials Needed
Musco Supplied
❏ Field Aiming Diagram
❏ Musco Foundation and Pole Assembly Drawing or
alternate foundation design
❏ Steel bar
❏ Wooden base wedges
❏ Level with shim for tapered base
❏ 5/32 in hex key
Contractor Supplied
❏ Crane or forklift with nylon strapping and
8 ft (2.5 m) sling sized to weight of base
❏ Conduit for underground wiring
❏ Concrete backfill
❏ Water pump (as needed)
Installation Procedure
Verify pole ID on concrete base matches pole location
on Field Aiming Diagram.

For options on poor soil conditions, alternative
installation methods, or if there are any issues with
pole locations given, contact your local Musco
representative. Your project engineer’s name appears
on Field Aiming Diagram.

Note: Use only project-specific foundation designs as detailed on Musco Foundation and Pole Assembly Drawing or alternate foundation design plan.

Mark pole locations per Field Aiming Diagram.

Excavate holes to size and depth given on Musco
Foundation and Pole Assembly Drawing or alternate
foundation design.

Warning
Fall hazard
Cover holes or install fencing for fall safety.
1 2
Pole
grounding
connector
Wireway
Handhole,
above grade
Conduit adapter
plate
Wire access hole,
below grade
Tapered
upper section
for slip-fit
Pole ID
Lifting hole
Finished
grade
Top of concrete
backfill
Integrated
grounding electrode
5∕32 in
5∕32 in
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11 Sling and lower base into hole. Orient wire access
hole to accommodate incoming supply wiring. Snip
banding and remove tab protectors.

Plumb base and wedge into position. Use supplied
level with shim on upper end against base. Shim
accommodates taper of base. Top of base is beveled.

Keep level at least 6 in (150 mm) from top when
plumbing.

Remove any water from hole to avoid weakening
foundation. Water in hole during concrete pour can
also cause hollow center of base to fill with concrete.

If backfilling to finished grade with concrete instead of compacted fill, be sure to maintain wire access.

Backfill with concrete per Musco Foundation and Pole
Assembly Drawing or alternate foundation design.
3 4
5 6
Lifting hole Handhole,
above grade
6 in (150 mm) min.

Level
Concrete base
Wedges (3)
Shim
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©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Precast Concrete Base
Supply wiring
To contactor
Compacted fill unless
backfill to grade with
concrete
Concrete
Insulated equipment
grounding conductor
Have your electrician install all underground conduit
and wiring, including insulated equipment grounding
conductor. Route wires up through base to handhole.

Conduit adapter plates with knockouts are provided.

You may also install wiring after standing pole.

Backfill with compacted soil to finished grade unless
alternate foundation design requires concrete to
finished grade.
7 8
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©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 13 Galvanized Steel Pole and Poletop Luminaire Assembly F1
F1
F1
Weldmark
Weldmark
Weldmark
Jacking ear
Pole ID
Pole ID
Pole ID
Come-along
1½ ton
Overview
The galvanized steel pole and poletop luminaire assembly are designed to slip-fit together. Jacking ears on each pole section provide attachment points to pull pole sections together. The Musco Foundation and Pole Assembly Drawing gives minimum overlap specifications for each pole section.

Tools/Materials Needed
Musco Supplied
❏ Wooden shipping blocks
❏ Musco Foundation and Pole
Assembly Drawing
❏ 9/16 in wrench
❏ Dishwashing liquid (original Dawn®,
ECOS® Pro, or DIAO™ brand)
Contractor Supplied
❏ Two 11⁄2 ton chain come-alongs
Assembly Procedure
Verify pole ID on each steel pole section matches pole
location on Field Aiming Diagram. Pole ID is stenciled on inside bottom end and outside top end of each section.

Lay out all pole sections and poletop luminaire
assembly in sequence. Ensure all weldmarks face same
direction. Weldmarks represent field side of pole.

Use shipping blocks as necessary to support pole
sections during assembly.

Lubricate top of each steel pole section with supplied
dishwashing liquid.

Align jacking ears. Using two 11/2 ton come-alongs, pull sections together evenly until tight. Ensure minimum
overlap per Musco Foundation and Pole Assembly
Drawing. Repeat for all sections.
1 2
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©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Galvanized Steel Pole and Poletop Luminaire Assembly
Tighten set screw using 9/16 in wrench.

Remove protective cover from pole alignment device.
4 5
Pole alignment device Protective cover
Weldmark
Pole ID label
Set screw
9 ∕16 in
Bolt-on crossarm configuration
If pole has welded crossarms, skip Bolt-on Crossarms
section. Proceed to Electrical Components Enclosure
section.

See Installation Instructions: Platform, Climbing Steps, and Safety Cable, if your project includes these items.

Pole alignment device Protective cover
Weldmark
Pole ID label
Set screw
9∕16 in
Welded crossarm configuration
(reference)
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©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 15 Crossarm
Crossarm
wire harness
Crossarm
plate
Poletop plate
Poletop
Provided
hardware
(4 holes)
Bolt-on Crossarms
Overview
Due to shipping restrictions, it is sometimes necessary to ship crossarms separate from the poletop section. For these situations, the crossarms are designed to easily attach to the poletop.

Tools/Materials Needed
Musco Supplied:
❏ ¾ in drive 11⁄16 in socket
❏ ¾ in drive breaker bar
❏ ¾ in drive 4 in extension
❏ 11⁄16 in wrench
❏ Spreader bars
❏ 3⁄8 in fasteners (for spreader bars)
❏ 5⁄8 in structural fasteners
❏ 9⁄16 in wrench
Contractor Supplied:
❏ Torque wrench with 7⁄16 and 9⁄16 in socket
Assembly Procedure
Verify pole ID on crossarm matches ID of pole.

Note: Each crossarm is factory assembled for a specific position on poletop section to ensure correct aiming. Top side of crossarm is labeled with crossarm’s position number. Example: Position 1 is installed on first position from top of poletop section.

Position crossarm near poletop, and feed crossarm wire
harness through hole in center of poletop plate.

Route wire harness for crossarms 1–3 to top of pole.

Route wire harness for crossarms 4–7 to handhole below
crossarm position 5.

Position crossarm as shown below.

Ensure crossarm wire harness is not pinched between
mating plates.
1 2
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©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Bolt-on Crossarms
Install bolts through plates with threads away from
pole. Place direct tension indicating (DTI) washer next, with flat surface (orange material) against plate, and
bumps facing out toward nut. Place flat washer next,
followed by nut. Small ID markings on nut must face
out to allow proper identification of nut.

Snug all nuts. Using supplied 11/16 in wrench, tighten
each nut until plates are in firm contact. Follow
tightening sequence shown.

Using supplied breaker bar, 11/16 in socket, extension, and wrench, tighten each nut until orange extrusion
appears from at least three bumps.
3 4
5 Bumps out
ID markings out
1 3
4 2
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17 Repeat steps 1–5 for remaining crossarms.

Do not reuse structural fasteners. Discard if removed or loosened after tightening.

Refer to the Field Aiming Diagram to determine if a pole requires spreader bars. If so, spreader bars are bundled together and marked with the pole ID. Additionally,
the pole crossarms are stenciled indicating which tabs
to use. Crossarms are joined in groups of two or three
with the greatest grouping on top; do not form other
groupings.

Install spreader bars with 3/8 in fasteners at the locations marked on each crossarm. Torque to 25 ft•lb (34 N•m).

Spreader bars may come in two sizes, 301/2 in (775 mm)
and 60 in (1524 mm). Always install longer bars to
upper three crossarms.

See Installation Instructions: Platform, Climbing Steps, and Safety Cable, if your project includes these items.
6 7
Spreader
bar
Crossarm
Stenciled
tab mark
9⁄16 in
25 ft•lb
(34 N•m)
9⁄16 in
Spreader
bar
Cro
Ste
tab
9 ∕16
25 (34
9 ∕16 in
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©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Electrical Components Enclosure
Overview
The electrical components enclosure is factory-wired and tested. Built-in hardware allows for easy attachment to the galvanized steel pole. Quick-connect plug-ins ensure trouble-free connection to the poletop luminaire assembly via the wire harness.

Tools/Materials Needed
Musco Supplied
❏ 9⁄16 in wrench
❏ 3⁄16 in hex key
Contractor Supplied
❏ Phillips-head screwdriver
❏ Standard screwdriver
Assembly Procedure
Verify pole ID on electrical components enclosure
matches pole location on Field Aiming Diagram.

Caution
Electrical components enclosures are heavy.

Electrical components enclosure may weigh up to 65 lb
(30 kg). Lift carefully with two people to avoid injury.

MKT-283
Shid
Pole identication label
(on front)
Hanger with bolt
Wire access hole
Wire access hole
with captive screws
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19 Mount bottom enclosure on pole. Align wire access hole with hub. Tighten captive screws using Phillips-head
screwdriver. Tighten hanger bolt with 9/16 in wrench.

Mount middle and/or top enclosures. Align access hole
with hub and slide box onto hanger bracket. Tighten
hanger bolt with 9/16 in wrench.
1 2
Only qualified personnel may perform wiring. Route
wires as shown, but leave the final connections for your electrician. See section Connecting to Supply Wiring.

Route driver harnesses from top and middle enclosures
to bottom enclosure and plug into connector mounted
in bracket.

Route equipment grounding conductor and enclosure
harnesses from top and middle enclosures to bottom
enclosure.

Repeat steps 1–4 for each stack.

Warning
Pole rotation may be required to assemble all
components onto the pole. Do not stand under pole
when lifting. Steady pole with two people holding
crossarms. Allow for pole to safely rotate around
when it is high enough for crossarms and electrical
components enclosures to clear the ground.

Caution - Equipment Damage
Properly support pole to ensure components do not
get damaged. Do not attach components to pole
without the pole being properly supported.
3 4
5 Pole ID label
Enclosure stack
ID label
Access hole
Hub
Hanger bracket
Hub
Wire access hole
Hanger bolt
9⁄16 in
Captive screws
Driver harness
Connector
Equipment grounding
conductor
(green/yellow)
Enclosure harness
Electrical
components
enclosure
Driver harnesses
from upper enclosures
Enclosure harnesses
from upper enclosures
Equipment grounding
conductors from
upper enclosures
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©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Electrical Components Enclosure
Note: Skip steps 6–7 if controller not present.

Pull communication cables down from top and middle
boxes and plug into controller in enclosure below as
shown.
76 [MKT-4187-3]
Circuit A Circuit A Circuit B
Communication
Module
Termination
Plug
Termination
Plug
Controller
Controller
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21 Note: Skip step 7 if emergency egress lighting dimming override relay board is not present.

Pull power monitoring cable from dimming override
relay board in top and middle enclosures down to
bottom enclosure and land black wire on terminal
block M1 and blue/white wire on terminal block M2.
7 [MKT-4877]
Emergency
Circuit
Dimming override
relay board
Power monitoring
cable
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©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Electrical Components Enclosure
[MKT-4594-1]
Wireless
radio
Wireless
antenna
5 ∕32 in
Note: Skip steps 8-9 if wireless antenna not present.

Using a 5/32 in hex wrench mount the wireless antenna
on the handhole provided. Route the coaxial cable
down the pole into bottom electrical components
enclosure.

Install the coaxial cable on the wireless radio located in the electrical components enclosure.
8 9
Resolution No. 2022-157; Exhibit A

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Installation Instructions: Light-Structure System™
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©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 23 Wire Harness
Overview
The factory-built wire harness connects the electrical
components enclosure to the poletop luminaire assembly.

Tools/Materials Needed
Musco Supplied
❏ 5/32 in hex key
❏ 9/16 in wrench
Contractor Supplied
❏ Fish tape
❏ Electrician’s tape
Assembly Procedure
Verify pole ID on wire harness matches pole location
on Field Aiming Diagram.

Remove handhole covers using 5/32 in hex key. Remove
polecap using 9/16 in wrench.

Fish all pole wire harnesses between poletop and
appropriate electrical components enclosure(s). Use
lower handhole to access enclosure hubs. Ensure
protective sleeve extends through access hub and tuck
harnesses behind subpanel.

Attach support grips at poletop and midpole (if present).

Mate quick-connectors at poletop and inside electrical
components enclosure(s). Match driver/luminaire IDs.

Note: Each bolt-on crossarm has at least one separate harness.

There is one additional spade connector for pole alignment beam.

Replace handhole covers and polecap.
1 2
3 4
5 MKT-3018-1_E
TLC-LED-1150,
RWS
16 August 201
Polecap fastener
9⁄16 in Quick connectors
(match luminaire ID’s)
Handhole
5⁄32 in
Wire support grip
Wire support grip
(present in taller poles)
Pole harness with
protective sleeve
Electrical components
enclosure
Quick connectors
(match luminaire ID’s)
Handhole
Spade connectors
5⁄32 in
Resolution No. 2022-157; Exhibit A

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Installation Instructions: Light-Structure System™
24 www.musco.com · [email protected]
©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Luminaire Attachment
Overview
Luminaires are factory built and shipped in individual cartons. They are aimed in the factory and ready for installation. Do not disassemble knuckle.

Tools/Materials Needed
Musco Supplied
❏ 7/16 in ratcheting combination wrench
Note: Leave luminaires in box until ready to assemble. Keep protective cover on luminaire until ready to set pole. Do not leave luminaires unassembled from crossarm in wet conditions.

Caution
No User Serviceable Parts
If protective lens glass is cracked or broken, luminaire must be replaced.

Luminaire light source is not replaceable; when light
source reaches end of life entire luminaire must be
replaced.

Contact your local Musco representative for
maintenance or replacement.

Contractor Supplied:
❏ Torque wrench with 7⁄16 in socket
Recta
[MKT-5070-1]
[MKT-5071-1]
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Installation Instructions: Light-Structure System™
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©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Luminaire Attachment
25 Assembly Procedure
Verify pole ID on luminaire cartons matches pole and
location on Field Aiming Diagram.

Remove and discard orange protective caps from
luminaire knuckle and mounting plate that cover
electrical connections. Do not remove orange tag
around captive bolts.

Note: The luminaire style may vary from what is shown.

Warning
Pole rotation may be required to assemble all
components onto the pole. Do not stand under pole
when lifting. Steady pole with two people holding
crossarms. Allow for pole to safely rotate around
when it is high enough for crossarms and electrical
components enclosures to clear the ground.

Caution - Equipment Damage
Properly support pole to ensure components do not
get damaged. Do not attach components to pole
without the pole being properly supported.

Some luminaires may attach to auxiliary brackets, refer to Installation Instructions: Auxiliary Bracket.

F3 1
REMOVE
REMOVE
Luminaire ID
Pole ID
Orange
protective
cap
Insert
Pivot
1 Resolution No. 2022-157; Exhibit A

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Installation Instructions: Light-Structure System™
26 www.musco.com · [email protected]
©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Luminaire Attachment
Caution
Luminaire may be heavy. Lift carefully
with two people to avoid injury.

Mounting plate
Back of knuckle
Temporary
protective cover
Insert
Pivot
Match luminaire ID to crossarm and install luminaire
onto mounting plate. Insert back of knuckle into
mounting plate and pivot into position.

Note: The luminaire style may vary from what is shown.
2 Mounting plate
Back of knuckle
Temporary
protective cover
Pivot
Insert
Mounting plate
Base of knuckle
Temporary
protective cover
Insert
Pivot
Or
Or
Luminaire Weight
TLC-LED-350 25 lb (11 kg)
TLC-LED-400 40 lb (18 kg)
TLC-LED-550 25 lb (11 kg)
TLC-LED-550NR 38 lb (17 kg)
TLC-BT-575 34 lb (15 kg)
TLC-LED-600 40 lb (18 kg)
TLC-LED-900 40 lb (18 kg)
TLC-LED-900NB 114 lb (52 kg)
TLC-LED-1150 80 lb (36 kg)
TLC-LED-1200 45 lb (20 kg)
TLC-LED-1400NB 106 lb (48 kg)
TLC-LED-1500 67 lb (30 kg)
TLC-RGB-U 20 lb (9 kg)
TLC-RGBW 40 lb (18 kg)
TLC-TW 40 lb (18 kg)
TLC-LED-550NR 38 lb (17 kg)
Resolution No. 2022-157; Exhibit A

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Installation Instructions: Light-Structure System™
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©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Luminaire Attachment
27 Attach luminaire retaining cable (if present). Route luminaire cable through crossarm anchor point,
through luminaire block, and back through the block
under the set screw. Luminaire attachment point will
vary per luminaire design.

Using 7/16 in socket and torque wrench, tighten cable
set screw to 60 in•lb (6.8 N•m)
Tighten captive mounting bolts. Orange tag will
break loose before all bolts are fully tight - continue tightening. Torque must not exceed 20 ft•lb (27 N•m).

To avoid overtightening, use provided 7/16 in
combination wrench.

Warning
Luminaire may fall if bolts are not tight.

Do not remove tag before tightening bolts.

See Installation Instructions: Climbing Steps and Safety Cable, if your project includes these items.

Warning
Pole rotation may be required to assemble all
components onto the pole. Do not stand under pole
when lifting. Steady pole with two people holding
crossarms. Allow for pole to safely rotate around
when it is high enough for crossarms and electrical
components enclosures to clear the ground.

Caution - Equipment Damage
Properly support pole to ensure components do not
get damaged. Do not attach components to pole
without the pole being properly supported.

If pole has auxiliary equipment, refer to Installation
Instructions: Auxiliary Bracket.

Note: Attaching auxiliary brackets before setting pole may interfere with slings. Attaching auxiliary brackets after pole is set may be preferable depending on height of auxiliary bracket. 73 4
Captive mounting
75 bolts 7⁄16 in
Luminaire attachment point
(Factory-installed, design varies by luminaire)
Crossarm
attachment point
Resolution No. 2022-157; Exhibit A

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Installation Instructions: Light-Structure System™
28 www.musco.com · [email protected]
©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Pole Setting and Alignment
Installation Procedure
Verify pole ID matches precast concrete base and pole
location on Field Aiming Diagram.

Mark aiming point(s) on field using Field Aiming
Diagram. Poles may have individual aiming points or
may all be aimed to a common point.

Lubricate concrete base with provided dishwashing
liquid.
1 2
Overview
All luminaires are factory aimed to their exact position on the field. To ensure the proper pole orientation, a simple-to-use pole alignment beam completes the precision field aiming. The pole alignment beam is attached in the factory to each pole.

Tools/Materials Needed
Musco Supplied
❏ Field Aiming Diagram
❏ Steel chain
❏ Steel bar
❏ Pole rotator kit
❏ Dishwashing liquid (original Dawn®, ECOS® Pro, or
DIAO™ brand)
❏ Level
Contractor Supplied
❏ Chalk or pencil
❏ Load-rated shackles as required
❏ Load-rated nylon slings as required
❏ Spray paint, chalk, or flags
(to mark aiming points on field)
❏ Two 11/2 ton chain come-alongs
Attach pole rotator clamp approximately 12 in
(300 mm) above bottom of pole. Wrap strap around
pole and cinch tightly.

Caution
Risk of injury or property damage.

Rotator bar can swing with force as pole is lifted. Do
not install until you are ready to lower pole onto base (step 8).
3 Resolution No. 2022-157; Exhibit A

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Installation Instructions: Light-Structure System™
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©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Pole Setting and Alignment
29 Remove temporary protective cover from luminaires (if present). Do not use knife.

Warning
Laser radiation hazard
Pole alignment beam is safe for viewing at a distance of three feet (one meter) or more. Do not look into beam
from closer than three feet (one meter).

Turn on alignment beam and check. Device has toggle
switch inside electrical components enclosure. For poles with platforms, alignment beam device has a rotary
switch located on the back of the alignment device.
4 5
Warning
Improper rigging can cause pole sections to separate and fall.

Follow these instructions carefully. Do not choke pole or lift from crossarms.

Sling pole using this recommended method (see illustration). You must lift pole from lowest section. Friction between assembled sections will not hold pole together when lifting. To keep pole upright when lifting, ensure cradle point is above pole center of gravity. Ensure cradle point is free and will not cinch around pole or snag on hardware or components during lifting.

Warning
6 Attach each eye of short
sling to crane hook
Short sling

INCORRECT CORRECT

CRADLE POINT
Feed short sling through eyes of long slings and loop under pole to form cradle point.

Ensure cradle point is free and will not cinch around pole or snag on hardware or components during lifting.

Cradle point must be above pole assembly center of gravity.

ATTACHMENT POINT
Attach long slings to lowest jacking ears using
load-rated shackles.

Lowest jacking ears carry entire weight of pole.

All slings must be rated for complete pole weight.

Refer to Musco Foundation and Pole Assembly
Drawing.

Long sling
Resolution No. 2022-157; Exhibit A

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Installation Instructions: Light-Structure System™
30 www.musco.com · [email protected]
©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Pole Setting and Alignment
Warning
Crushing hazard
Pole can rotate with force, causing injury.

Do not stand under pole when lifting. Steady pole with
two people holding crossarms. Allow pole to safely
rotate around when it is high enough for crossarms
and electrical components enclosures to clear the
ground.

Lift pole. Use care to avoid dragging bottom of pole.

Keep crane head below crossarms. 7
Watch for these signs to ensure you are lifting pole
properly:
• Short sling slides freely up the pole and long
slings tighten.
• Top of pole rises first.
• Short sling does not choke or snag on pole.
• Lowest jacking ears carry entire weight of pole.

When pole is suspended, insert rotator bar to clamp
and turn to lock in place. Guide pole into position over base using rotator bar and lower onto base. Do not
allow pole to seat on base until it is properly aimed
(step 9). Pole should rotate with reasonable force
applied to bar, but not freely.

Warning
Pinching hazard
Keep hands clear when setting pole on concrete base.
8 Short sling

CORRECT

INCORRECT
Long Sling
Resolution No. 2022-157; Exhibit A

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Installation Instructions: Light-Structure System™
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©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Pole Setting and Alignment
31 Aiming point
Person A
Person B
Pole
alignment
beam
Align pole using alignment beam. Device projects a
narrow vertical beam of light that is only visible when you are aligned with it. This step requires two people.

Person A: Stand on field aiming point and look at
pole alignment device. It is mounted below lowest
crossarm. Walk parallel to crossarms until you see
beam. Signal person B to rotate pole left or right until beam aligns with aiming point. Beam may be visible,
however when pole is aligned, you will see a bright
flash as you stand directly on aiming point.

Person B: Following direction from person A, rotate
pole left or right until it is aligned.
9 Warning
Laser radiation hazard
Pole alignment beam is safe for viewing at a distance of three feet (one meter) or more. Do not look into beam from closer than three feet (one meter). Do not use binoculars, camera, or telescope to view beam from any distance. Locator beam is a class 2M laser device. Wavelength: 635-660 nm, laser power for classification: <1 mW continuous, divergence:
<1.5 mrad x 1 rad. Using alignment beam in a manner other than as described here may result in hazardous exposure.

Do not modify, dismantle, or attempt to repair.

Resolution No. 2022-157; Exhibit A

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Installation Instructions: Light-Structure System™
32 www.musco.com · [email protected]
©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Pole Setting and Alignment
Once pole is aligned, use level to draw a thin vertical alignment mark on pole and concrete base. Use mark
to verify alignment is maintained while lowering pole
(step 11) and jacking onto base (step 12).

Lower pole into position. Hold pole rotator bar to
maintain alignment until pole seats on base. Remove
rotator bar and clamp.

Insert provided steel bar through base. Wrap provided
chain around base below steel bar. Attach two 11/2 ton
come-alongs to jacking ears. To avoid twisting,
attach come-alongs to provided chain directly below
jacking ears. If ears align parallel with steel bar, do not use chain. Pull pole down onto base, keeping
marks aligned. Ensure minimum overlap per Musco
Foundation and Pole Assembly Drawing.

If pole seats out of alignment, contact Musco to
request separating tools. See Installation Instructions:

Separating Steel Pole from Concrete Base.

If pole has climbing steps and safety cable, see
Installation Instructions: Climbing Steps and Safety Cable for cable tensioning instructions.
10 11
12 Lower steel pole
section
Concrete base
Alignment
marks
Jacking ear
Chain
Steel bar
Come-along
1½ ton
Resolution No. 2022-157; Exhibit A

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Installation Instructions: Light-Structure System™
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©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 33 Steel pole
Enclosure
stack 2
Enclosure
stack 1
Bonding
jumper
35 in•lb
(3.9 N•m)
Connecting to Supply Wiring
Installation Procedure
Musco Control System Summary or Field Aiming Diagram
provides electrical loading information needed to size
wire and switchgear.

Musco provides instructions for installing ControlLink™ control system or lighting contactor cabinet when these items are part of your project.

If pole has multiple stacks on the same electrical circuit, route lower loads from second stack to distribution
lugs on main subpanel.

Route all power leads for lighting equipment to
appropriate subpanel locations.

Connect equipment grounding conductors (green/
yellow) from each upper enclosure to equipment
ground bar in bottom enclosure. If pole has multiple
stacks, connect bonding jumper from stack one.

Tighten lugs using 3/16 in hex key.
1 2
Contractor Supplied
❏ Underground wiring and conduit
❏ Main power disconnect and distribution panel(s)
❏ Standard screwdriver
❏ 3 m (10 ft) stepladder or small line truck
Overview
The final step of installation is connecting the supply wiring at the subpanel. Terminals for phase wires and neutral (if used), disconnect switch with lockout, and equipment ground bar are provided on the subpanel in the electrical components enclosure. If there are multiple circuits on the pole, a disconnect is provided for each circuit. This may be on a separate subpanel in another enclosure. The lighting system uses an integrated lightning ground embedded in the precast concrete base.

Depending on foundation design and/or soil conditions, a supplemental grounding electrode may be required.

Tools/Materials Needed
Musco Supplied
❏ 3⁄16 in hex key (ground bar)
❏ 5⁄16 in hex key (bonding terminal inside handhole)
❏ 5⁄32 in hex key (handhole covers)
❏ 5 mm hex key (125 A disconnect terminals)
❏ Equipment bonding jumper
LED-Connec
[MKT-4186_A]
Steel pole
Enclosure
stack 2
Power
leads
Subpanel
Distribution
lugs
33 in•lb
(3.7 N•m)
Wire access
hole
Enclosure
stack 1
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Installation Instructions: Light-Structure System™
34 www.musco.com · [email protected]
©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Connecting to Supply Wiring
LED-Undergrou
[MKT-2955-1_E]
Handhole
Steel pole
Subpanel
Supply wiring
and insulated
equipment
grounding
conductor
Distribution
lugs (AL,CU)
Bonding jumper
Wire access
hole
Electrical
components
enclosure
Pole grounding lug
in handhole (AL,CU)
5⁄16 in
23 ft•lb (31 N•m)
Disconnect switch
(CU only)
5 mm 65 in•lb (7.3 N•m)
or
Equipment ground
bar (AL,CU) 3⁄16 in
120 in•lb (13.6 N•m)
5⁄32 in
Remove handhole cover using 5/32 in hex key. Rout
supply wiring through access hub into electrical
components enclosure.

Connect insulated equipment grounding conductor
(supply) to ground bar. Tighten lug using 3/16 in hex key.

Disconnect is rated for copper wire only. Contact
Musco for adaptor or use UL Listed adaptor for
aluminum supply wire.

Connect phase wires (supply) to disconnect switch.

Tighten lugs using standard screwdriver (45 A
disconnect) or 5 mm hex key (125 A disconnect).

Connect neutral wire (if used) to distribution lug.

Tighten lug using standard screwdriver.
3 4
5 Disconnect Wiring Information
Disconnect
Rating
Terminal Wire Size Range Strip Length Torque
45 A
L 12–3 AWG (4–25 mm2
)* 0.63 in (16 mm) 25 in•lb (2.8 N•m)
N 16–4 AWG (1.5–25 mm2
)* 0.56 in (14 mm) 27 in•lb (3.1 N•m)
G 14–2/0 AWG (2.5–50 mm2
)** NA 120 in•lb (13.6 N•m)
125 A
L 10–2 AWG (6–35 mm2
)* 0.63 in (16 mm) 50 in•lb (5.6 N•m)
1–2/0 AWG (40–50 mm2)* 0.63 in (16 mm) 65 in•lb (7.3 N•m) N 16–1/0 AWG (1.5–50 mm2)* 0.71 in (18 mm) 33 in•lb (3.7 N•m) G 14–2/0 AWG (2.5–50 mm2)** NA 120 in•lb (13.6 N•m)
*Stranded cable, single conductor, copper only
**Stranded cable, single conductor, copper or aluminum
Resolution No. 2022-157; Exhibit A

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Installation Instructions: Light-Structure System™
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©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Connecting to Supply Wiring
35 Steel pole
Subpanel
Distribution
lugs
Wire access
hole
Emergency lighting
enclosure stack 1
Normal lighting
enclosure stack 1
Neutral
terminal
(if present)
Normal
power
monitoring
cable
Route provided equipment bonding jumper (green/
yellow) through access hub to pole grounding lug
inside handhole. Tighten lug using 5/16 in hex key.

Ensure all handhole covers are installed and electrical components enclosure is closed and latched.

If your project includes a supplemental grounding
electrode kit, follow instructions in kit for installing electrode.

Warning
Risk of electric shock.

Terminate equipment grounding conductor at
equipment ground bar in electrical components
enclosure.

Warning
Lightning hazard.

For poles located near metal fences, metal bleachers, or other metal structures, bond structures to pole ground
to maintain equal electrical potential.

Note: Skip step 8 if no emergency egress lighting is present.

Route cable for normal power to adjacent enclosure
stack. Connect black wire and blue/white wire to any
two active terminals A, B, C, or neutral, if present, and green wire to ground bar.
6 7
8 Resolution No. 2022-157; Exhibit A

275
Item13.
©2015, 2022 Musco Sports Lighting, LLC · LED ECE 9, ECE 11 · M-1917-en04-9 Musco Light-Structure System™ product referenced or shown may be protected by one or more of the following patents. United States Patent(s): D593883, D794244, D841854, D841855, D841856, D872350, D872351, D872927, D872928, D872929, D873462, D874050, D880035, D882141, D882850, D882860, D892375, D892376, 8163993, 8300219, 8742254, 8789967, 9435517, 9781780, 9951929, 10267491, 10330284, 10344948, 10549384. Benelux: 87546-01, 87547-01, 87548-01, 87990-01, 87991-01, 87992-01, 87994-01, 87995-01. 88535-01, 88536-

01. Canada Patent(s): 2912148. China Patent for Invention 中国发明专利: ZL201280036994.1, ZL201380077801.1, ZL201610187066.5. China Patents for Design 中国外观设计专利:

ZL201830262493.5, ZL201830262495.4, ZL201830262588.7, ZL201930116087.2. European Patent(s): 2715222, 2999920. Germany Patents: 402018100450-0001, 402018100451- 0001, 402018100452-0001, 402019100343, 402019100344, 402019100345, 402019100346, 402019100347, 402019100348. Mexico Patent(s): 346527. Republic of Korea Patent(s):
10-1577571, 10-1661263, 10-1881998, 30-1014229, 30-1014230, 30-1014231, 30-1037776, 30-1037783-0001-0004, 30-1037788-0001-0004, 30-1037795, 30-1037796-0001 – 0004, 30-1037802-0001 – 0004. Russia Patent: 2616559. United Kingdom Patent(s): 6032011, 6032022, 6032023, 6056943, 6056944, 6056945, 6056946, 6056947, 6056948. U.S. and foreign www.musco.com patents pending. [Pat_057R]
Resolution No. 2022-157; Exhibit A

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©2005, 2014 Musco Sports Lighting, LLC · M-1306-en04-4
C-1
www.musco.com · [email protected]
Instructions: Separating Steel Pole Sections
Tools/Materials Needed
Musco Supplied
❑ Four separating tools with pins
Contractor Supplied
❑ Crane and slings to support pole sections
❑ Dead blow hammer
❑ Two hydraulic bottle jacks or ram sets with five-ton
capacity (Ensure bottle jacks can operate in horizontal position if pole is on the ground.)
Separation Procedure
Use crane to sling and support upper pole sections.

Attach sling above separation point. Do not use crane
to provide separating force. Ensure crane pick point is above load center of gravity. See Light-Structure Green™ Installation Instructions for proper pick points.

Caution
Using higher capacity jacks can damage pole. If
sections do not separate using tools and methods
described, call your Musco project engineer or local
representative.

Position four separating tools on jacking ears, as
shown. Position as close together as possible, allowing space for collapsed jacks/rams.

Attach tools to jacking ears using pins provided.

Place the jacks/rams on each side of pole between
separating tools. Ensure jacks/rams are placed securely and cannot move during separation.

Warning
Separating force is high. Keep hands clear of apparatus when jacking.

Jack sections apart applying even pressure to each
side of pole.

Tap on upper pole section using dead blow hammer.

This vibration helps sections separate.
1 2
3 4
5 6
Overview
Pole sections must be properly aligned and installed correctly on the precast concrete base for lighting to meet design specifications. If misassembly occurs, you may separate using separating tools along with two five-ton bottle jacks or ram sets.

Upper steel pole
section
Jacking ear
Separating tools
Quick release pin
with retaining cable
Lower steel pole
section
Hydraulic jack/ram
Resolution No. 2022-157; Exhibit A

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www.musco.com · [email protected]
©2005, 2014 Musco Sports Lighting, LLC · M-1306-en04-4
Instructions: Separating Steel Pole from Concrete Base
C-2
www.musco.com · [email protected]
See Overview, previous page.

Tools/Materials Needed
Musco Supplied
❑ Two separating tools with pins
Contractor Supplied
❑ Crane and slings to support pole sections
❑ Dead blow hammer
❑ Two hydraulic bottle jacks or ram sets with five-ton
capacity
❑ Chain/strapping to constrain jacking apparatus
❑ Soap and water solution for lubrication
❑ 4 in x 4 in (100 mm x 100 mm) timber to support jacks/ rams at ground level and to form vertical extensions
Separation Procedure
Use crane to sling and support pole sections. Attach
sling above separation point. Do not use crane to
provide separating force. Ensure crane pick point is
above load center of gravity. See Light-Structure Green™ Installation Instructions for proper pick points.

Caution
Using higher capacity jacks can damage pole. If
sections do not separate using tools and methods
described, call your Musco project engineer or local
representative.

Position two separating tools on jacking ears of lowest steel pole section, as shown.

Attach tools to jacking ears using pins provided.

Create solid base at ground level to support jacks/rams using 4 in x 4 in (100 mm x 100 mm) timber. Timber
should prevent jacks/rams from sinking into ground
during separation.

Place jacks/rams on each side of pole directly under
separating tools. Ensure jacks/rams are placed securely and cannot move during separation.

Form extensions from 4 in x 4 in (100 mm x 100 mm)
timber and place one on each side of pole between
jacks/rams and separating tools.

Wrap chain or strapping around jacking extensions
and pole to secure them during separation.

Remove handhole cover and lubricate interior of
pole using soap and water solution.

Warning
Separating force is high. Keep hands clear of apparatus when jacking.

Jack pole section from concrete base applying even
pressure to each side of pole.

Tap on pole section using dead blow hammer.

This vibration helps pole section separate from
concrete base.

If base is equipped with integral ground, contact Musco for a replacement grounding tip. +1-800-825-6020
Once the pole and base are separated, refer to
Light-Structure Green Installation Instructions to reset the pole.
1 2
3 4
5 6
7 8
9 10
Concrete base
Steel pole section
Jacking ear
Separating tools
Quick release pin
with retaining cable
4 in x 4 in
(100 mm x 100 mm)
timber
4 in x 4 in
(100 mm x 100 mm)
timber
Wrap chain
Hydraulic jack/ram
Resolution No. 2022-157; Exhibit A

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Installation Instructions:

Light-Structure System™ Retrofit Lighting System
TLC
[MKT-4150-10]
1 3
5 Upgrade to TLC for LED® with 5 Easy Pieces™
approach to system design
Poletop Luminaire Assembly
Wire Harness
Electrical Components Enclosure
Existing Galvanized Steel Pole
Existing Precast Concrete Base
5 4
3 2
1 4
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Table of Contents
Before You Begin
Safety Information .....................................................................................3 About These Instructions........................................................................3 Standard Tools/Supplies Checklist.......................................................4 Electrical System Requirements............................................................5 Components Matching and Labeling ................................................5 Documents We Provide............................................................................6 Unloading Instructions ...........................................................................7 Inspections...................................................................................................8 Disassembly
Overview .......................................................................................................9 Bolt-On Crossarm Removal...................................................................13 Electrical Components Enclosure and BallTracker®
Luminaire
Overview .....................................................................................................14 Assembly Procedure................................................................................16 Installation Procedure.............................................................................21 Luminaire Attachment
Overview .....................................................................................................24 Assembly Procedure................................................................................24 Poletop Luminaire Assembly
Overview .....................................................................................................27 Assembly Procedure................................................................................27 Bolt-on Crossarms
Overview .....................................................................................................31 Assembly Procedure................................................................................31 Wire Harness
Overview .....................................................................................................34 Assembly Procedure................................................................................35 Connecting to Supply Wiring
Overview .....................................................................................................36 Installation Procedure.............................................................................36 Resolution No. 2022-157; Exhibit A

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3 Before You Begin
Safety Information
Electrical Safety Guidelines
Use extreme caution near overhead power lines or underground utilities. Observe all safety precautions for high-voltage equipment. Only qualified personnel may perform wiring. Follow all applicable building and electrical codes.

General Safety Guidelines
Follow proper safety procedures during installation. Installers must wear the appropriate personal protective equipment including:
• Hard hat
• Steel-toed shoes
• Leather work gloves
• Eye protection
Locate all underground utilities prior to digging.

All tools and equipment supplied by Musco are designed for specific use as described in these instructions. Do not use them in any other manner. Do not alter structural members in any way, such as bend, weld, or drill, without prior authorization from Musco.

Luminaires generate up to 2.6 mA per driver on the equipment grounding conductor and are designed to meet leakage current requirements per IEC 61347-1.

The luminaires should be positioned so that prolonged staring into the luminaire at a distance closer than 12–37 m (40–121 ft) is not expected, per IEC/TR 62778. See table.

Luminaire Distance
TLC-LED-400 24 m (79 ft)
TLC-LED-550 24 m (79 ft)
TLC-BT-575 20 m (65 ft)
TLC-LED-600 24 m (79 ft)
TLC-LED-900 24 m (79 ft)
TLC-LED-1200 37 m (121 ft)
TLC-LED-1500 37 m (121 ft)
About These Instructions
These instructions give basic assembly procedures for the Light-Structure System retrofit. They are not a comprehensive guide to all possible situations. Direct any questions to your local Musco representative.

Throughout this manual note these important symbols:

The safety alert symbol alerts you of situations that
require care and caution to avoid serious personal injury.

The stop and check symbol signals you to stop and
verify conditions before proceeding.

The contact Musco symbol appears in special situations
where you may need to contact Musco for further
information.

The tip symbol points out advice that makes
installation easier.

The recycle symbol identifies recyclable materials.

The go-to arrow indicates a branch in a procedure for
special situations. In the case of optional equipment, the instructions may be in another document.

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Before You Begin
Refer to supplemental instructions provided for
Standard Tools/Supplies Checklist additional tools required.

Contractor/installer supplied tools Function Page
Hammer, pry-bar, banding cutters Unloading equipment 7
Ground resistance meter Verifying existing lightning ground system 8 Angle grinder Removal of poletop luminaire assembly 12
Dead blow mallet Removal of poletop luminaire assembly 12 Two 11⁄2 ton chain-type come-alongs Jacking pole sections together 27 Large Phillips-head screwdriver Tightening captive screws to seal enclosure to pole hub 11, 16 Standard screwdriver Tightening distribution lugs, 45 A disconnect switch 10, 35 Torque wrench with 3/8, 7/16 and 9/16 in sockets Tightening luminaire retaining cable and spreader bar hardware.

Must cover a range of torque from 5 ft•lb to 40 ft•lb (6 N•m to 55 N•m) 17, 32
Torque wrench to cover the following ranges:
60 in•lb (6.8 N•m) to 120 in•lb (13.6 N•m)
16 ft•lb (21.7 N•m) to 40 ft•lb (54.2 N•m)
Proper torquing of fasteners 17–32
Electrical fish tape, electrician’s tape Feeding wire harness through pole 17 Spray paint, chalk, or flags Marking points to sight in aiming 28 10 ft (3 m) stepladder or small line truck Connecting supply wires to electrical enclosure 34, 35 Musco supplied tools Function Page
9/16 in wrench Tightening poletop set screw, pole cap fastener, enclosure hanger bolt, and spreader bar hardware
11–32
11/16 in socket, extension, breaker bar, and 11/16 in wrench Tightening structural fasteners 13, 31 7/16 in ratcheting combination wrench Tightening captive bolts to secure luminaire assembly 26 5/32 in hex key Attaching handhole covers on base and steel pole 33, 35 3/16 in hex key Attaching grounding conductors inside electrical enclosure 35 5/16 in hex key Attaching grounding conductors inside pole at handhole 35 5 mm hex key Landing primary feed wires on 125 A disconnect switch 35 Dishwashing liquid (original Dawn®, ECOS® Pro, or
DIAO™ brand)
Lubricating pole slip-fit connections 27
Machinery needed Function Page
Crane or forklift with nylon strapping and 8 ft (2.5 m) sling (sized to weight of poletop luminaire assembly)
Unloading materials, poletop assembly 7, 11–13,
21, 27
Manlift or bucket truck Poletop setting and removal, enclosure setting and removal 7, 11–13, 21, 27
Load-rated crane, nylon slings, and shackles Setting poletops 9–13, 21–23, 25–35
Documents You Need
❏ Musco Pole Assembly Drawing
❏ Field Aiming Diagram
❏ Control System Summary
If you do not have all of these documents, contact your local Musco representative.

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Before You Begin
5 F1
Poletop luminaire assembly
Luminaire
BallTracker®
luminaire
Wire harness
Electrical components enclosure
Electrical System Requirements
A qualified electrician must handle the electrical supply installation and hook-up in accordance with national, state, and local codes. Your electrician should review this information before installation begins.

Ensure supply wiring is rated for 90°C. Review the label inside the electrical components enclosure door and Control System Summary for voltage and phase requirements.

Always dispose of electronic waste in accordance with all applicable laws and regulations.

Components Matching and Labeling
Pole locations are identified by a pole ID (A1, A2, B1, B2, etc.) on the Field Aiming Diagram. These IDs are also marked on the individual components:
• Poletop luminaire assemblies, bolt-on crossarms, and luminaire shipping cartons • Wire harnesses
• Electrical components enclosures
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Before You Begin
Documents We Provide
Field Aiming Diagram
The Field Aiming Diagram is your map for locating all poles on your project. It gives this information:
• Pole IDs, locations, and heights
• Luminaire IDs
• Common aiming point for all poles, or individual aiming points for each pole
• Full load current for each luminaire
Control System Summary
Projects with a control system include a Control System Summary. It gives this information:
• Control system diagram and details
• Contactors and cabinets
• Lighting circuits
• Voltage, phase, and frequency
• Full load current for each circuit
Musco Pole Assembly Drawing
This drawing provides information related to the installation of the poletop luminaire assembly.
• Poletop or crossarm weight
• Poletop luminaire assembly minimum overlaps

F OUNDAT ION AND P OL E AS S E MB L Y DR AW ING
Illinois C ollege F ootball - J ac ks onville, IL , US A Date: 08/21/2014 S c ale: N/A
R ep: B rian Hartman P age: 1 of 1
P rojec t: 116537 P roduc tion C opyright 2014 Mus co S ports Lighting, LLC . Not to be reproduced in whole or part without the written cons ent of Mus co S ports Lighting, LLC .

T AB LE 1: P OLE AS S E MB LY
P OLE
ID

MOUNT ING

HE IG HT
ft (m)
# OF

LUMINAIR E S

AS S E MB LE D
P OLE W E IG HT 3
lb (kg)

OV E R LAP DIME NS IONS
in (mm)

A B C D E
F 1 70 (21.3) 13 3559 (1614) S ee Note 1 33 (829) N/A N/A 24 (614) F 2 70 (21.3) 13 3492 (1584) S ee Note 1 33 (829) N/A N/A 24 (603) F 3 70 (21.3) 11 2547 (1155) S ee Note 1 29 (729) N/A N/A 20 (520) F 4 70 (21.3) 11 2547 (1155) S ee Note 1 29 (729) N/A N/A 20 (520) P ole Assembly Notes:

1. S teel pole should overlap concrete base and be seated tight with 1 1/2 ton come-alongs (contractor provided).

2. Align weldmarks on steel sections before assembling.

3. Assembled pole weight includes steel sections, crossarms, luminaires, and electrical components enclosures.

4. T his document is not intended for use as an assembly instruction. S ee Installation Instructions: Light-S tructure G reen Lighting S ystemT M for complete assembly procedure.

T AB LE 2: F OUNDAT ION DE T AILS
P OLE
ID

C ONC R E T E

B AS E W E IG HT
lb( kg)
B UR IAL INF OR MAT ION 3,4
F
in (mm)
G
ft (m)
C ONC R E T E B AC K F ILL 1,2
yd3 ( m3)
C UT
B AS E
LIG HT NING G R OUND 5

T Y P E

S UP P LE ME NT AL

INS T R UC T ION
F 1 5250 (2381) P E R S T AMP E D S T R UC T UR AL DE S IG N NO INT E G R AT E D 6 F 2 5250 (2381) P E R S T AMP E D S T R UC T UR AL DE S IG N Y E S C ONC R E T E E NC AS E D 7 M-1519-E NUS -1
F 3 3780 (1715) P E R S T AMP E D S T R UC T UR AL DE S IG N NO INT E G R AT E D 6 F 4 3780 (1715) P E R S T AMP E D S T R UC T UR AL DE S IG N NO INT E G R AT E D 6 F oundation Notes:

1. C oncrete backfill is calculated to 2 ft (0.6m) below grade (no overage included). T op 2 ft (0.6m) to be class 5 soil compacted to 95% density of surrounding undisturbed soil unless otherwise specified in stamped structural design.

2. C oncrete backfill required 3000 lb/in2 (20 MP a) minimum unless otherwise specified in stamped structural design.

3. F oundation design per 2009 IB C ,90 ,exposure category C ,variation S T D.

4. Assumes IB C class 5 soils.

5. S tandard bases include integrated lightning protection. If bases are cut, supplemental lightning protection is required.

C ontact Musco for materials and instruction.

6. Lightning protection is a manufacturer installed concrete encased electrode and connector. G round connection is made when concrete base is installed and footing is poured. No additional steps required.

7. Manfacturer supplied grounding electrode is installed by contractor in pole footing prior to pouring. F inal connection is made after pole assembly.

SEE

DETAIL A
E
B (if required)
weldmark
C (if required)
D (if required)
A
F
G
2 ft
(0.6 m)

DETAIL A

DETAIL B
SEE

DETAIL B

INTEGRATED

LIGHTNING
GROUND 5, 6
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Before You Begin
7 Unloading Instructions
A typical shipment includes electrical components enclosures, wire harnesses, and poletop luminaire assemblies with
luminaires.

For ease of installation, set all matched components by the proper pole location as noted on the Field Aiming
Diagram.

Tools/Materials Needed
❏ Crane with nylon web sling or forklift (load rated)
❏ Hammer
❏ Pry bar
❏ Banding cutters
Warning
Crushing hazard.

Do not cut shipping bands or remove blocking
from equipment until it is supported by unloading
equipment.
• Check bill of lading to verify you have all materials. • Inspect all materials for shipping damage.
• Store electrical components enclosures and luminaires in a dry location or cover with tarp until ready to install.

If additional information is needed, contact your local Musco representative.

Please recycle.

Luminaires, wire harnesses, and other components are
shipped in recyclable cardboard packaging.

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Before You Begin
Inspections
A qualified inspector must examine the base and pole
sections for damage or prior field modifications.

Repair grout on baseplate poles (if necessary).

If pole is equipped with an external ground rod, test
earth ground connection of pole. If greater than
25 ohms, install additional ground rod and retest.

Repeat until < 25 ohms.

To the extent possible, inspect power supply wiring for good condition. Leakage current should not exceed
20 mA.

Notify your local Musco representative if concerns are
identified with any of these items.
1 2
3 4
Grout
Anchor bolts
[MKT-4812]
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9 Disassembly
Overview
Remove the existing equipment to be replaced: electrical components enclosures, wire harness, and poletop luminaire assembly (or bolt-on crossarms).

Tools/Materials Needed
Musco Supplied (For bolt-on crossarms.)
❏ 11/16 in socket, ¾ in drive
❏ Breaker bar, ¾ in drive
❏ 4 in extension, ¾ in drive
❏ 11/16 in wrench
Contractor Supplied
❏ 9/16 in wrench, 9/16 in socket and ratchet
❏ Angle grinder with metal cutting wheel
❏ Crane and slings to support poletop luminaire assembly ❏ Dead blow hammer
❏ Ratchet, ¾ in drive
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Disassembly
In electrical components enclosure, disconnect pole
harness from enclosure harness. Feed end of pole
harness into pole interior. Cut off connector if necessary.

Warning
Risk of electrical shock
Ensure all circuits are disconnected before proceeding
Disconnect electrical supply wiring and equipment
grounding conductor.

Remove wire harnesses between top, middle, and
bottom boxes.

Remove wiring between stacks.
1 2
23 4
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Disassembly
11 Using 9/16 in wrench and Phillips screwdriver, loosen enclosure hanger bolts, and captive hub screws.

Using a crane and sling, remove enclosures from the
stack, starting at the top.

Caution
Electrical components enclosures are heavy.

Enclosures may weigh up to 225 lb (102 kg). Lift with
caution.

Disconnect middle wire support grip on poles greater
than 80 ft (24.5 m).

Leave the pole harness connected to the poletop
luminaire assembly. It will pull out as the poletop is
removed.
5 6
7 Captive screws
9∕16 in
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Disassembly
Determine if entire poletop luminaire assembly
(welded crossarms) or crossarms only (bolted
crossarms) will be replaced.

If replacing bolt-on crossarms, skip to Bolt-on Crossarm Removal.

Using 9/16 in wrench, loosen set screw.

Use crane to sling around the top crossarm and
provide a slight separating force to the poletop.

Warning
Crushing hazard.

Do not attempt to "pop off" the poletop using the
crane only as the high separating forces can cause an
uncontrolled separation and potential injury.

Use an angle grinder to make a relief cut in the overlap area of the poletop luminaire assembly. Do not
damage the pole section underneath the poletop.

Tap on the poletop with a dead blow mallet until it
begins to move and separate.
8 9
10 11
12 Angle grinder Dead blow mallet
Set screw
9∕16 in
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Disassembly
13 Bolt-On Crossarm Removal
Use crane and sling to support crossarm.

Use supplied breaker bar, 11/16 in socket, extension, and wrench to remove crossarm retaining bolts.
1 2
11∕16 in
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Electrical Components Enclosure and BallTracker® Luminaire Overview
The electrical components enclosure is factory-wired and tested. It contains essential electrical components of the lighting system in an accessible location.

MKT-283
Shid
Pole identication label
(on front)
Hanger with bolt
Wire access hole
Wire access hole
with captive screws
Tools/Materials Needed
Musco Supplied
❏ 1/2 and 9/16 in offset combination wrenches
❏ Snips
❏ Field Aiming Diagram
Contractor Supplied
❏ Torque wrench with 1/2 and 9/16 in sockets
❏ Large Phillips-head screwdriver
❏ Measuring tape
❏ Marker
❏ 10 ft (3 m) stepladder or small line truck
Consult project documents to determine if your
enclosures will mount on existing hangers or if new
mounting bracket has been provided.

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Electrical Components Enclosure and BallTracker® Luminaire 15 Lig
[MKT-4951-2_A]
(If present)
(If present)
Option for square pole
Round pole option (shown)
Mounting tube
Strap assembly
Strap bracket
Strap assembly
Strap bracket
Bracket arm
extension
Mounting tubes are marked with pole ID. One strap
assembly and one strap bracket required per mounting
arm (as shown).

Round Pole Strap Selection
Diameter Round Pole
Strap Length
0–17 in (0–432 mm) 45 in (1143 mm)

17.01–22 in (432–559 mm) 60 in (1524 mm)

22.01–28 in (559–711 mm) 78 in (1981 mm)

28.01–34 in (711–864 mm) 96 in (2438 mm)

34.01–40 in (864–1016 mm) 114 in (2896 mm)

40.01–46 in (1016–1168 mm) 132 in (3353 mm)
Square Pole Strap and Bracket Selection
Width Strap Length Bracket Arm
Extension Width
0–12 in (0–304 mm) 45 in (1143 mm) 14 in (356 mm)

12.01–16 in (304–406 mm) 60 in (1524 mm) 18.5 in (470 mm)

16.01–20 in (406–508 mm) 78 in (1981 mm) 22.5 in (572 mm)

20.01–24 in (508–610 mm) 96 in (2438 mm) 26.5 in (673 mm)

24.01–28 in (610–711 mm) 114 in (2896 mm) 30.5 in (775 mm) Resolution No. 2022-157; Exhibit A

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Electrical Components Enclosure and BallTracker® Luminaire Verify pole ID on electrical components enclosure
matches pole location on Field Aiming Diagram.

Assembly Procedure
Caution
Electrical components enclosures are heavy.

Electrical components enclosure may weigh up to 65 lb
(30 kg). Lift carefully with two people to avoid injury.

Mount bottom enclosure on tube. Align wire access
hole with hub. Tighten captive screw using Phillipshead screwdriver. Tighten hanger bolt with 9/16 in wrench.

Mount middle and/or top enclosures. Align access hole
with hub and slide box onto hanger bracket. Tighten
hanger bolt with 9/16 in wrench.
1 2
Captive screws
Hanger bolt
9⁄16 in
Hanger bolt
9⁄16 in
Hanger bolt
9⁄16 in
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Electrical Components Enclosure and BallTracker® Luminaire 17 If pole includes a BallTracker® luminaire, attach bracket using ¾ in socket and torque wrench. Tighten captive
bolts to 40 ft•lb (54 N•m).

Position crossarm near poletop, and feed crossarm wire
harness through hole in center of poletop plate.

Route crossarm wire harness to upper handhole for
connection to pole harness.

Ensure crossarm wire harness is not pinched between
mating plates.

Attach luminaire using 7/16 in wrench. Tighten captive
screws until fully tight. Do not exceed 20 ft•lb (27 N•m).

Pull BallTracker® wire harness through tube.

Feed bottom of harness into enclosure hub.

Fish all pole wire harnesses between poletop and
appropriate electrical components enclosure(s). Use
handholes to access tube and aid in routing pole
harness. Ensure protective sleeve extends through
access hub and tuck harnesses behind subpanel.

Attach support grips at top handhole.

Mate quick-connectors at poletop and inside electrical
components enclosure(s). Match driver/luminaire IDs.
3 4
5 6
7 8
9 7⁄16 in
20 ft•lb max
(27 N•m)
¾ in
40 ft•lb max
(54 N•m)
Insert
Pivot
Connectors
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2021 Musco Sports Lighting, LLC · M-2768-en04-1
Electrical Components Enclosure and BallTracker® Luminaire Only qualified personnel may perform wiring. Route
wires as shown, but leave the final connections for your electrician.

Route driver harnesses from top and middle enclosures
to bottom enclosure and plug into connector mounted
in bracket.

Route equipment grounding conductor and enclosure
harnesses from top and middle enclosures to bottom
enclosure.
10 11
Driver harness
Connector
Equipment grounding
conductor
(green/yellow)
Enclosure harness
Driver harnesses
from upper enclosures
Enclosure harnesses
from upper enclosures
Equipment grounding
conductors from
upper enclosures
Electrical
components
enclosure
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Electrical Components Enclosure and BallTracker® Luminaire 19 Skip Step 9–10 if controller not present
Pull communication cables down from top and middle
boxes and plug into controller in enclosure below as
shown.

Connections between stacks must be done after stacks
are mounted on the pole.
12 [MKT-4187-3]
Circuit A Circuit A Circuit B
Communication
Module
Termination
Plug
Termination
Plug
Controller
Controller
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Electrical Components Enclosure and BallTracker® Luminaire Skip Step 10 if emergency egress lighting dimming
override relay board is not present.

Pull power monitoring cable from dimming override
relay board in top and middle enclosures down to
bottom enclosure and land black wire on terminal
block M1 and blue/white wire on terminal block M2.
137
[MKT-4877]
Emergency
Circuit
Dimming override
relay board
Power monitoring
cable
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Electrical Components Enclosure and BallTracker® Luminaire 21 Installation Procedure
Verify pole ID on electrical components enclosure
matches pole location on Field Aiming Diagram.

Sling enclosure stack under the welded arm for
strapping connections (not under the BallTracker
luminaire crossarm) and lift enclosure stack.

Align hub on tube with pole hub.

Enclosure stacks that are not mounted on a pole hub
will include cover plates for tube opening. Ensure these plates are installed.

BallTracker® luminaires should face the field. If pole hub does not face the field, contact your Project Engineer
or local Musco representative.
1 2
Align hubs
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Electrical Components Enclosure and BallTracker® Luminaire Cut straps to required length. Pull tight around pole
and trim excess within 1 in (25 mm) of strap bracket.

Cut across square holes, not between them.

Attach brackets to pole. Torque 5/16 in strap bracket
hardware A to 12 ft•lb (16 N•m) using 1/2 in socket and torque wrench. Torque all 3/8 in tensioning nuts B to
20 ft•lb (27 N•m) using 9/16 in socket and torque wrench.

Caution
Falling equipment hazard
Ensure you meet torque values specified on all
tensioning hardware.

If tensioning bolt is fully seated and strap is not yet tight, trim strap at next set of holes and repeat step 4. 3 4
A
B
[MKT-4950-2
9⁄16 in
20 ft•lb
(27 N•m)
1⁄2 in
12 ft•lb
(16 N•m)
Bracket
Strap
Tensioning
bolt
Strap
bracket
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Electrical Components Enclosure and BallTracker® Luminaire 23 Repeat steps 3 and 4 for back-to-back or multiple
stacks.

Use 11/4 in hubs provided to run flex conduit between
electrical component enclosure stacks.
5 6
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Installation Instructions: Light-Structure System™ Retrofit Lighting System 24 www.musco.com · [email protected]
2021 Musco Sports Lighting, LLC · M-2768-en04-1
Luminaire Attachment
Assembly Procedure
Verify pole ID on luminaire cartons matches pole and
location on Field Aiming Diagram.

Remove and discard orange protective caps from
luminaire knuckle and mounting plate that cover
electrical connections. Do not remove orange tag
around captive bolts.

Note: The luminaire style may vary from what is shown.

Warning
Rotation may be required to assemble all luminaires
onto the poletop luminaire assembly. Do not stand
under poletop when lifting. Steady with two people
holding crossarms. Allow for poletop to safely rotate
around when it is high enough for crossarms to clear
the ground.

Caution
Equipment Damage
Properly support poletop to ensure luminaires do not
get damaged.
71 Overview
Luminaires are factory built and shipped in individual cartons. They are aimed in the factory and ready for installation. Do not disassemble knuckle.

Tools/Materials Needed
Musco Supplied
❏ 7/16 in ratcheting combination wrench
Leave luminaires in box until ready to assemble. Keep
protective cover on luminaire until ready to set pole.

Do not leave luminaires unassembled from crossarm in
wet conditions.

Contractor Supplied:
❏ Torque wrench with 7⁄16 in socket
F3 1
REMOVE
REMOVE
Luminaire ID
Pole ID
Orange
protective
cap
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Installation Instructions: Light-Structure System™ Retrofit Lighting System www.musco.com · [email protected]
2021 Musco Sports Lighting, LLC · M-2768-en04-1
Luminaire Attachment
25 Caution
Luminaire may be heavy. Lift carefully
with two people to avoid injury.

Mounting plate
Back of knuckle
Temporary
protective cover
Insert
Pivot
Match luminaire ID to crossarm and install luminaire
onto mounting plate. Insert back of knuckle into
mounting plate and pivot into position.

Note: The luminaire style may vary from what is shown.
72 Luminaire Weight
TLC-LED-400 40 lb (18 kg)
TLC-LED-550 25 lb (11 kg)
TLC-BT-575 34 lb (15 kg)
TLC-LED-600 40 lb (18 kg)
TLC-LED-900 40 lb (18 kg)
TLC-LED-1200 45 lb (20 kg)
TLC-LED-1500 67 lb (30 kg)
TLC-RGB-U 20 lb (9 kg)
TLC-RGBW 40 lb (18 kg)
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Installation Instructions: Light-Structure System™ Retrofit Lighting System 26 www.musco.com · [email protected]
2021 Musco Sports Lighting, LLC · M-2768-en04-1
Luminaire Attachment
Tighten captive mounting bolts. Orange tag will
break loose before all bolts are fully tight - continue tightening. Torque must not exceed 20 ft•lb (27 N•m).

To avoid overtightening, use provided 7/16 in
combination wrench.

Warning
Luminaire may fall if bolts are not tight.

Do not remove tag before tightening bolts.

Attach luminaire retaining cable (if present). Route
luminaire cable through crossarm anchor point,
through luminaire block, and back through the block
under the set screw. Luminaire attachment point will
vary per luminaire design.

Using 7/16 in socket and torque wrench, tighten cable
set screw to 60 in•lb (6.8 N•m).
73 74
5 Luminaire attachment point
(Factory-installed, design varies by luminaire)
Crossarm
attachment point
Captive mounting
bolts 7⁄16 in
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Installation Instructions: Light-Structure System™ Retrofit Lighting System www.musco.com · [email protected]
2021 Musco Sports Lighting, LLC · M-2768-en04-1
27 If pole utilizes bolt-on bars, skip to next section. See Musco Pole Assembly Drawing.

Assembly Procedure
Verify pole ID on each poletop luminaire assembly
matches pole location on Field Aiming Diagram. Pole ID is labeled on crossarm.

Plot and mark aiming point(s) on field. Refer to Field
Aiming Diagram. 1
Poletop Luminaire Assembly
Overview
The galvanized steel pole and poletop luminaire assembly are designed to slip-fit together. Jacking ears on pole section and poletop assembly provide attachment points to pull sections together. The Musco Pole Assembly Drawing gives minimum overlap specifications for each poletop luminaire assembly.

Tools/Materials Needed
Musco Supplied
❏ Musco Pole Assembly Drawing
❏ 9/16 in wrench
❏ Dishwashing liquid (original Dawn®,
ECOS® Pro, or DIAO™ brand)
Contractor Supplied
❏ Two 11⁄2 ton chain come-alongs
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Installation Instructions: Light-Structure System™ Retrofit Lighting System 28 www.musco.com · [email protected]
2021 Musco Sports Lighting, LLC · M-2768-en04-1
Poletop Luminaire Assembly
Turn on pole alignment beam.

Hook pole harness wire support grip to the poletop
luminaire assembly u-hook and bundle the pole
harness to the bottom crossarm.

Lubricate top of steel pole section with supplied
dishwashing liquid.

Sling and lift poletop luminaire assembly into place.

Carefully lower the pole harness(es) down into the
pole. The attached cable support hook will prevent the
pole harness from dropping.
72 73
74 75
76 Ligh
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Installation Instructions: Light-Structure System™ Retrofit Lighting System www.musco.com · [email protected]
2021 Musco Sports Lighting, LLC · M-2768-en04-1
Poletop Luminaire Assembly
29 Person B
Aiming point
Person A
Aim luminaire assembly using alignment beam. Device
projects a narrow vertical beam of light that is only
visible when you are aligned with it. This step requires two people.

Person A: Stand on field aiming point and look at pole
alignment device. It is attached to a luminaire. Walk
parallel to crossarms until you see beam. Signal person B to rotate luminaire assembly left or right until beam
aligns with aiming point. Beam may be visible, however
when pole is aligned, you will see a bright flash as you stand directly on aiming point.

Person B: Following direction from person A, rotate
luminaire assembly left or right until it is aligned.

Warning
Falling material hazard
If erecting pole with luminaire assembly attached, do
not attach rigging to luminaire assembly. Follow pole
supplier instructions for lifting.
7 Warning
Laser radiation hazard
Pole alignment beam is safe for viewing at a distance of three feet (one meter) or more. Do not look into beam from closer than three feet (one meter). Do not use binoculars, camera, or telescope to view beam from any distance. Locator beam is a class 2M laser device. Wavelength: 635-660 nm, Laser power for classification: <1 mW continuous, divergence:
<1.5 mrad x 1 rad. Using alignment beam in a manner other than as described here may result in hazardous exposure.

Do not modify, dismantle, or attempt to repair.

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Installation Instructions: Light-Structure System™ Retrofit Lighting System 30 www.musco.com · [email protected]
2021 Musco Sports Lighting, LLC · M-2768-en04-1
Poletop Luminaire Assembly
Using two 11/2 ton come-alongs, pull poletop luminaire
assembly onto pole evenly until tight. Ensure minimum
overlap per Musco Pole Assembly Drawing.

Ensure alignment is maintained while tightening.

Tighten set screw using 9/16 in wrench.
8 9
Weldmark
Jacking ear
Weldmark
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Installation Instructions: Light-Structure System™ Retrofit Lighting System www.musco.com · [email protected]
2021 Musco Sports Lighting, LLC · M-2768-en04-1
31 Bolt-on Crossarms
Crossarm
Crossarm
wire harness
Crossarm
plate
Poletop plate
Poletop
Provided
hardware
(4 holes)
Overview
Bolt-on bar style may vary from what is shown. Replacement procedure is identical.

Tools/Materials Needed
Musco Supplied:
❏ ¾ in drive 11⁄16 in socket
❏ ¾ in drive breaker bar
❏ ¾ in drive 4 in extension
❏ 11⁄16 in wrench
❏ Spreader bars
❏ 3⁄8 in fasteners (for spreader bars)
❏ 5⁄8 in structural fasteners
❏ 9⁄16 in wrench
Contractor Supplied:
❏ Torque wrench with 9⁄16 in socket
Assembly Procedure
Verify pole ID on crossarm matches ID of pole.

Note: Each crossarm is factory assembled for a specific position on poletop section to ensure correct aiming. Top side of crossarm is labeled with crossarm’s position number. Example: Position 1 is installed on first position from top of poletop section.

Position crossarm near poletop, and feed crossarm wire
harness through hole in center of poletop plate.

Route wire harness for crossarms 1–3 to top of pole.

Route wire harness for crossarms 4–7 to handhole
below crossarm position 5.

Position crossarm as shown below.

Ensure crossarm wire harness is not pinched between
mating plates.
1 2
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Installation Instructions: Light-Structure System™ Retrofit Lighting System 32 www.musco.com · [email protected]
2021 Musco Sports Lighting, LLC · M-2768-en04-1
Bolt-on Crossarms
Install bolts through plates with threads away from
pole. Place direct tension indicating (DTI) washer next, with flat surface (orange material) against plate, and
bumps facing out toward nut. Place flat washer next,
followed by nut. Small ID markings on nut must face
out to allow proper identification of nut.

Snug all nuts. Using supplied 11/16 in wrench, tighten
each nut until plates are in firm contact. Follow
tightening sequence shown.

Using supplied breaker bar, 11/16 in socket, extension, and wrench, tighten each nut until orange extrusion
appears from at least three bumps.

Repeat steps 1–5 for remaining crossarms.

Do not reuse structural fasteners. Discard if removed or loosened after tightening.
3 4
5 6
Bumps out
ID markings out
1 3
4 2
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Installation Instructions: Light-Structure System™ Retrofit Lighting System www.musco.com · [email protected]
2021 Musco Sports Lighting, LLC · M-2768-en04-1
Bolt-on Crossarms
33 Refer to the Musco Field Aiming Diagram to determine if a pole requires spreader bars. If so, spreader bars
are bundled together and marked with the pole
ID. Additionally, the pole crossarms are stenciled
indicating which tabs to use. Crossarms are joined in
groups of two or three with the greatest grouping on
top; do not form other groupings.

Install spreader bars with 3/8 in fasteners at the locations marked on each crossarm. Torque to 25 ft•lb (34 N•m).

Spreader bars may come in two sizes, 301/2 in (775 mm)
and 60 in (1524 mm). Always install longer bars to
upper three crossarms.
7 Spreader
bar
Cro
Ste
tab
9∕16
25 (34
9 ∕16 in Spreader
bar
Crossarm
Stenciled
tab mark
9⁄16 in
25 ft•lb
(34 N•m)
9⁄16 in
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Installation Instructions: Light-Structure System™ Retrofit Lighting System 34 www.musco.com · [email protected]
2021 Musco Sports Lighting, LLC · M-2768-en04-1
Wire Harness
Overview
Tools/Materials Needed
Musco Supplied
❏ 5/32 in hex key
❏ 9/16 in wrench
Contractor Supplied
❏ Fish tape
❏ Electrician’s tape
The factory-built wire harness connects the electrical components enclosure to the poletop luminaire assembly.

Driver
sequence
Fuses
Notes:

1. Pole harness wire color indicated if provided by Musco.

2. Enclosure factory wiring may be dierent than shown above.

One pair of wires per luminaire is required in pole harness.

Wire connection
sequence
Pole harness
wires
Inside pole
or conduit
Field
connections
Luminaire
assembly
Luminaire
sequence
LED Luminaire 1
LED Luminaire 2
Controller
(if present)
Enclosure
(factory wiring)
LED Luminaire 3
LED Luminaire 4
(Not present
if neutral)
Blk/Wh (–)
Red (+)
Blk/Wh (–)
Blk/Wh (–) 2 1
3 4
5 6
7 8
9 Blk/Wh (–) Blk/Wh (–)
Red (+) Black (+) Red (+)
Blk/Wh (–) Red/Wh (–) Blk/Wh (–)
Red (+) Red (+) Red (+)
Red (+)
(Not present
if neutral)
Blk/Wh (–)
Red (+)
Blk/Wh (–)
2 Red (+)
(Not present
if neutral)
Blk/Wh (–)
Red (+)
Blk/Wh (–)
3 4
Red (+)
(Not present
if neutral)
Blk/Wh (–)
Red (+)
Blk/Wh (–)
Red (+)
Blk/Wh (–) Blu/Wh (–) Blk/Wh (–)
Red (+) Blue (+) Red (+)
Blk/Wh (–) Brn/Wh (–) Blk/Wh (–)
Red (+) Brown (+) Red (+)
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Installation Instructions: Light-Structure System™ Retrofit Lighting System www.musco.com · [email protected]
2021 Musco Sports Lighting, LLC · M-2768-en04-1
Wire Harness
35 Assembly Procedure
Verify pole ID on wire harness matches pole location
on Field Aiming Diagram.

Remove handhole covers using 5/32 in hex key. Remove
polecap using 9/16 in wrench.

Fish all pole wire harnesses between poletop and
appropriate electrical components enclosure(s). Use
lower handhole to access enclosure hubs. Ensure
protective sleeve extends through access hub and tuck
harnesses behind subpanel.

Attach support grips at midpole (if present).

Mate quick connectors at poletop and inside first stack of electrical components enclosures. Match driver/
luminaire IDs.

For additional stacks of enclosures, connect pole
harnesses using the Musco-provided LEVER-NUTS wire
connectors. Match luminaire ID and wire polarity per
each wire label.

Use electrical tape to ensure LEVER-NUTS® levers stay
secure and don’t snag on surrounding wires.

Replace handhole covers and polecap.
1 2
3 4
5 MKT-3018-1_
TLC-LED-1150
RWS
16 August 20
Polecap fastener
9⁄16 in Quick connectors
(match luminaire ID’s)
Handhole
5⁄32 in
Wire support grip
Wire support grip
(present in taller poles)
Pole harness with
protective sleeve
Electrical components
enclosure
Quick connectors
(match luminaire ID’s)
Handhole
Spade connectors
5⁄32 in
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Installation Instructions: Light-Structure System™ Retrofit Lighting System 36 www.musco.com · [email protected]
2021 Musco Sports Lighting, LLC · M-2768-en04-1
Connecting to Supply Wiring
[MKT-4188-2]
Conduit Steel pole
Enclosure
stack 2
Enclosure
stack 1
Bonding
jumper 35 in•lb
(3.9 N•m)
Installation Procedure
Musco Control System Summary or Field Aiming Diagram
provides electrical loading information needed to size
wire and switchgear.

Musco provides instructions for installing
Control‑Link™ control system or lighting contactor
cabinet when these items are part of your project.

If pole has multiple stacks on the same electrical
circuit then route lower loads from second stack to
distribution lugs on main subpanel.

Route all power leads for lighting equipment to
appropriate subpanel locations.

Connect equipment grounding conductors (green/
yellow) from each upper enclosure to equipment
ground bar in bottom enclosure. If pole has multiple
stacks, connect bonding jumper from stack one.

Tighten lugs using 3/16 in hex key.
1 2
Contractor Supplied
❏ Standard screwdriver
❏ 3 m (10 ft) stepladder or small line truck
Overview
The final step of installation is connecting the supply wiring at the subpanel. Terminals for phase wires and neutral (if used), disconnect switch with lockout, and equipment ground bar are provided on the subpanel in the electrical components enclosure.

If there are multiple circuits on the pole, a disconnect is provided for each circuit. This may be on a separate subpanel in another enclosure. Depending on foundation design and/or soil conditions, a supplemental grounding electrode may be required.

Tools/Materials Needed
Musco Supplied
❏ 3⁄16 in hex key (ground bar)
❏ 5⁄16 in hex key (bonding terminal inside handhole)
❏ 5⁄32 in hex key (handhole covers)
❏ 5 mm hex key (125 A disconnect terminals)
❏ Equipment bonding jumper
LED-Conn
Steel pole
Enclosure
stack 2
Power
leads
Subpanel
Distribution
lugs
33 in•lb
(3.7 N•m)
Wire access
hole
Enclosure
stack 1
Conduit
Resolution No. 2022-157; Exhibit A

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Installation Instructions: Light-Structure System™ Retrofit Lighting System www.musco.com · [email protected]
2021 Musco Sports Lighting, LLC · M-2768-en04-1
Connecting to Supply Wiring
37 LED-Undergr
[MKT-2955-1_E]
Handhole
Steel pole
Subpanel
Supply wiring
and insulated
equipment
grounding
conductor
Distribution
lugs (AL,CU)
Bonding jumper
Wire access
hole
Electrical
components
enclosure
Pole grounding lug
in handhole (AL,CU)
5⁄16 in
23 ft•lb (31 N•m)
Disconnect switch
(CU only)
5 mm 65 in•lb (7.3 N•m)
or
Equipment ground
bar (AL,CU) 3⁄16 in
120 in•lb (13.6 N•m)
5⁄32 in
Remove handhole cover using 5/32 in hex key. Rout
supply wiring through access hub into electrical
components enclosure.

Connect insulated equipment grounding conductor
(supply) to ground bar. Tighten lug using 3/16 in hex key.

Disconnect is rated for copper wire only. Contact
Musco for adaptor or use UL Listed adaptor for
aluminum supply wire.

Connect phase wires (supply) to disconnect switch.

Tighten lugs using standard screwdriver (45 A
disconnect) or 5 mm hex key (125 A disconnect).

Connect neutral wire (if used) to distribution lug.

Tighten lug using standard screwdriver.

Route provided equipment bonding jumper (green/
yellow) through access hub to pole grounding lug
inside handhole. Tighten lug using 5/16 in hex key.

Ensure all handhole covers are installed and electrical components enclosure is closed and latched.

If your project includes a supplemental grounding
electrode kit, follow instructions in kit for installing electrode.

Warning
Risk of electric shock.

Terminate equipment grounding conductor at
equipment ground bar in electrical components
enclosure.

Warning
Lightning hazard.

For poles located near metal fences, metal bleachers, or other metal structures, bond structures to pole ground
to maintain equal electrical potential.

Skip step 8 if no emergency egress lighting is present.

Route cable for normal power to adjacent enclosure
stack. Connect black wire and blue/white wire to any
two active terminals A, B, C, or neutral, if present, and green wire to ground bar.
3 4
5 6
7 8
Steel pole
Subpanel
Distribution
lugs
Wire access
hole
Emergency lighting
enclosure stack 1
Normal lighting
enclosure stack 1
Neutral
terminal
(if present)
Normal
power
monitoring
cable
Conduit
Resolution No. 2022-157; Exhibit A

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2021 Musco Sports Lighting, LLC · M-2768-en04-1
Musco Light Structure System™ product referenced or shown may be protected by one or more of the following patents. United States Patent(s): D794244, D841854, D841855, D841856, D873462, D880035, D882141, D882850, D882860, D892375, D892376, 7956556, 8300219, 8508152, 8575866, 9066401, 9781780, 10267491, 10344948, 10356886, 10378732, 10549384. Benelux Patent(s): 87546 01, 87547 01, 87548 01, 87990 01, 87991 01, 87992 01, 87993 01, 87994 01, 87995 01, 88535 01, 88536 01. China Patents for Design 中国外观设计专利: ZL201830262493.5, ZL201830262495.4, ZL201830262588.7, ZL201930115887.2, ZL201930115888.7, ZL201930115891.9, ZL201930116074.5, ZL201930116087.2, ZL201930116089.1, ZL202030157575.0. Germany Patents: 402018100450 0001, 402018100451 0001, 402018100452 0001, 402019100343 0001–0004, 402019100344 0001, 402019100345 0001–0004, 402019100346 0001–0004, 402019100347 0001–0004, 402019100348 0001, 402020100419 0001, 402020100421 0001. Republic of Korea Patent(s): 30 1014229, 30 1014230, 30 1014231, 30 1037776, 30 1037783 0001–0004, 30 1037788 0001–0004, 30 1037795, 30 1037796 0001–0004, 30 1037802 0001–0004, 30 1110351, 30 1110358, 30 1110362. United Arab Emirates Patent(s): 5678, 5679, 5680, 5984, 5985, 5986, 5987, 5988, 5989. United Kingdom Patent(s): 6032011, 6032022, 6032023. 6056943, 6056944, 6056945, 6056946, 6056947, 6056948, 6088584, 6088586, 6088587. U.S. and foreign patents pending. [Pat_085A]
www.musco.com
[MKT-4150-10]
Resolution No. 2022-157; Exhibit A

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Item13.

STAFF REPORT
December 7, 2022
File Number 0600-10; A-3383

SUBJECT
CHANGE ORDERS FOR THE WEST 7TH AVENUE AND SOUTH BROADWAY WATER MAIN REPLACEMENT

PROJECT

DEPARTMENT
Utilities Department, Construction and Engineering Division

RECOMMENDATION
Request the City Council adopt Resolution No. 2022-175, authorizing change orders to the Public Improvement Agreement with S.C. Valley Engineering, Inc., in the amount of $478,596.00 for the West 7 th Avenue and South Broadway Water Main Replacement Project (“Project”).

Staff Recommendation: Approval (Utilities: Christopher W. McKinney, Deputy City Manager/Director of Utilities)
Presenter: Angela Morrow, Deputy Director of Utilities

FISCAL ANALYSIS
Funds for the change orders are available in the Water Capital Improvement Project (“CIP”) No. 708001.

PREVIOUS ACTION
On May 13, 2020, the City Council: 1) adopted Resolution No. 2020-48, authorizing the Mayor to execute a consulting agreement with Kennedy/Jenks Consultants, Inc. in the amount of $329,146 for the design of the Project; and 2) approved a budget adjustment in the amount of $420,000.

On December 1, 2021, the City Council: 1) adopted Resolution No. 2021-159, authorizing the Mayor and City Clerk to execute a Public Improvement Agreement in the amount of $2,985,960 with S.C. Valley Engineering, Inc., the lowest responsive and responsible bidder, for construction of the Project; 2) adopted Resolution No. 2021-161, authorizing the Mayor to execute a consulting agreement in the amount of $432,610 with Ardurra Group, Inc., for construction management services for the Project; and 3) approved a budget adjustment in the amount of $3,000,000.

BACKGROUND
The City of Escondido’s (“City”) existing water mains in West 7th Avenue and in South Broadway were constructed in the early 1950’s and need replacement. In September 2019, a portion of the existing 12- 317
Item14.
inch water main failed in West 7th Avenue between Quince Street and Centre City Parkway. City crews repaired the damaged portion of the water main. This project includes the replacement of approximately 5,500 lineal feet of existing 10-inch and 12-inch cast iron water pipeline with 12-inch PVC pipeline; and the replacement of existing water services, water meters, and fire hydrants. The project is located along West 7th Avenue from Quince Street to South Broadway, and in South Broadway from West 7th Avenue to West Valley Parkway.

The following examples describe the types of conflicts, unforeseen conditions, and changes that have been encountered so far during the construction of the project.

Unmarked Utility Conflicts
The contractor encountered multiple unmarked utilities, one of which required extensive re-design efforts to the proposed pipeline in order to avoid the unmarked utility. This caused multiple construction impacts such as: the immediate need to re-mobilize labor and equipment to other work areas while the re-design was being done, adjusting the project schedule to reflect the unforeseen change, and procuring additional material to construct around the conflict.

Temporary Change to Working Hours
Direct impacts to local downtown businesses and scheduled events such as “Cruising Grand” were mitigated by performing the pipeline construction along Broadway between 2nd Avenue and West Valley Parkway during night, non-business hours. Changing this portion of the Project to night construction resulted in additional costs including: prevailing wage adjustments related to overtime for construction workers, safety constraints related to night time work, and other cost impacts for revising the previously scheduled work activities.

Alternate Pipeline Alignment
After discussions with the contractor and City staff, it was decided that portions of the proposed pipeline should be altered, or replaced in its existing alignment, in order to reduce the number of water service disruptions to the local community during construction. Therefore, additional material and installation costs will be incurred to successfully phase the work with minimal disruptions to customers.

The change orders would also provide the necessary funds to pay for any potential future changes arising from unforeseen circumstances in a timely manner, and to avoid the costly decision to stop the contractor’s progress due to insufficient funds. If any of these funds are not used, they will remain with the City.

Construction is approximately 78 percent complete. The proposed change orders would add an additional 157 calendar days to the construction contract, resulting in construction completion by February 2023. 318
Item14.

RESOLUTIONS
A. Resolution No. 2022-175

ATTACHMENTS
A. Attachment “1” - W 7th Avenue and S Broadway Water Main Replacement Project Change Order
319
Item14.

RESOLUTION NO. 2022-175

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ESCONDIDO, CALIFORNIA, AUTHORIZING THE DEPUTY

CITY MANAGER / DIRECTOR OF UTILITIES TO EXECUTE,

ON BEHALF OF THE CITY, CHANGE ORDERS TO THE
PUBLIC IMPROVEMENT AGREEMENT WITH S.C. VALLEY
ENGINEERING, INC., FOR THE WEST 7

TH AVENUE AND

SOUTH BROADWAY WATER MAIN REPLACEMENT

PROJECT
WHEREAS, on December 1, 2021, the City Council adopted Resolution No. 2021-159, authorizing execution of the Public Improvement Agreement for the construction of the West 7 th Avenue and South
Broadway Water Main Replacement Project in the amount of $2,985,960.00; and WHEREAS, encountering unmarked utilities and differing site conditions, there is a need for additional water main pipe and associated features to complete the Project; and WHEREAS, it was decided to perform a portion of the pipeline construction work during the night to minimize impacts and disruptions to local downtown businesses; and WHEREAS, the Deputy City Manager / Director of Utilities recommends authorization of change orders to the Public Improvement Agreement with S.C. Valley Engineering, Inc. in the amount of $478,596.00, bringing the maximum total contract value to $3,464,556.00 to complete the Project; and WHEREAS, this City Council desires at this time and deems it to be in the best public interest to approve said change orders.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Escondido, California:

1. That the above recitations are true.

2. That the Mayor and City Council accept the recommendation of the Deputy City Manager / Director of Utilities.
320
Item14.

3. That the City Council authorizes the Deputy City Manager / Director of Utilities and his or her designee to execute, on behalf of the City, change orders to the Public Improvement Agreement with S.C. Valley Engineering, Inc. in the amount of $478,596.00. 321
Item14.

Attachment “1”
City of Escondido
Utilities Construction Management
1521 South Hale Avenue
Escondido, CA 92029
Contract
Change
Order
# 5

Project: W. 7th Ave. & S. Broadway Water Public Improvement Agreement No. A- 3383 Main Replacement Project Account # 5203-556-410-708001
Contractor: SC Valley Engineering, Inc. PO 39230
656 Front Street
El Cajon, CA 92020 Change Order Number: 5
Description of change(s): Contract basis of change order is under Contract General Conditions Article 10.1, CHANGES IN THE WORK, using the Lump Sum pricing method (under Contract General Conditions Article 11.1).

See attached page 2 of 2 for continuation
The change is owner-requested. The agree-upon cost of this Change Order (CO) is $314,290.64. A total of 50 calendar days are added to the contract. The CO includes all overhead and profit as related in the Contract General Conditions Article 11.3 and represents accord and satisfaction between the City of Escondido and SC Valley Engineering, Inc.

Reason for change(s):

See attached page 2 of 2 for continuation.

Notice to Proceed: 1/18/2022
Contract Duration: 220 calendar days
Original Contract: $2,985,960.00
Agreed Upon
Lump Sum
Unit Prices Costs
Plus
Calendar
Days
Added
Total
Revised
Contract
Days
Completion
Date
CO 01: Add 12 EA “Cut & Caps” and reduce
Bid item 16
$0 19 239 9/14/22
CO 02: Add 4 EA “Cut & Caps” and reduce
Bid item 16
$0 12 251 9/26/22
CO 03: Add 6 EA “Cut & Caps” $54,000.00 9 260 10/05/22
CO 04: Add 7 EA “Cut & Caps”; sewer conflict
at alley between 4th and 5th
$47,305.36 $63,000.00 67 327 12/11/22
CO 05: Add 250 LF pipe to complete water
main tie-in connections; and increase in Field
Order Allowance
$314,290.64 50 377 01/30/23
Total
$361,596.00 $117,000.00 157 377 01/30/23
$478,596.00
Amended Contract Amount: $ 3,464,556.00 Amended Contract Completion Date: 01/30/2023 322
Item14.

Attachment “1”
City of Escondido
Utilities Construction Management
1521 South Hale Avenue
Escondido, CA 92029
Contract
Change
Order
# 5

Description of Change(s):

By means of this change order, the following work is added to the W. 7th Ave. & S. Broadway Water Main Replacement Project (SBWRP):

Description Increase Decrease Time
Item No. 1: Increase in Bid Item 4, for 250 LF of additional pipe at the Unit Price of $390/LF.
$ 97,500 50 CD
Item No. 2: Bid Allowance for Field Orders. $ 216,790.64 0 CD Subtotal Amounts $314,290.64 50 CD
Total Amount Change Orders No.1 through 5 $478,596.00 50 CD Reason for Change(s):

Funds needed to cover:
 the additional material and installation costs needed to complete all water main lateral tie-ins due to imposed restrictions from abandoned unmarked utilities, old and insufficient as-built records, and existing deteriorated pipe material; and  provide additional field order allowance to fund both anticipated and unforeseen changes for the SBWRP project.

The Project Team, Construction Manager, and Contractor continue negotiating all additional work to maximize efficiencies and manage costs for the overall project.
*** End of Change Order ***
323
Item14.

STAFF REPORT
December 7, 2022
File Number 0480-70

SUBJECT

DEPARTMENT OF WATER RESOURCES GRANT APPLICATION FOR RECYCLED WATER AND WATER

CONSTRUCTION PROJECTS

DEPARTMENT
Utilities Department, Construction and Engineering Division

RECOMMENDATION
Request the City Council:

1. Adopt Resolution No. 2022-180, authorizing the submittal of an application and execution of a funding agreement and any amendments thereto with the Department of Water Resources (“DWR”) for grant funding for the Hale Avenue Resource Recovery Facility (“HARRF”) Tertiary System Replacement Project.

2. Adopt Resolution No. 2022-181, authorizing submittal of an application and execution of a funding agreement and any amendments thereto with the DWR requesting grant funding for the Treated Water Interconnect Project.

Staff Recommendation: Approval (Utilities: Christopher W. McKinney, Deputy City Manager/Director of Utilities)
Presenter: Angela Morrow, Deputy Director of Utilities

FISCAL ANALYSIS
Awards from DWR’s Urban Community Drought Relief Program (“UCDRP”) can fund up to 75 percent of eligible project costs, and require a minimum non-state cost share of 25 percent of the project costs, unless the project qualifies for a waiver (for projects that provide at least 50 percent of the primary benefit to an Underrepresented Community or Tribe).

The estimated cost for the HARRF Tertiary System Replacement Project is $20 million. Should the City receive funding from the DWR UCDRP, the potential award could provide up to $15 million toward the design and construction of the project, plus allowable reimbursable administrative expenses.

The estimated cost for the Treated Water Interconnect Project is $3 million. Should the City receive funding from the DWR UCDRP, the potential award could provide up to $2,250,000 toward the design and construction of the project, plus allowable reimbursable administrative expenses. 324
Item15.

BACKGROUND
The UCDRP is one of the Department of Water Resources’ Drought Relief Grant Programs that offers financial assistance to address drought impacts. The minimum award amount is $3 million per applicant.

Smaller projects may be bundled together in a single application to meet the minimum grant award requirement. Eligible project types include:
 Construction or installation of permanent connection to adjacent water systems, recycled water projects that provide immediate relief to potable water supplies, and other projects that support immediate drought response;
 Emergency water interties;
 Projects that support immediate drought response; and  Water conservation activities, including but not limited to: education, outreach, direct installation programs, and other activities that provide reductions in water consumption or improvements to water supply reliability
The HARRF Tertiary System Replacement Project will reduce demands on the potable water system by increasing tertiary treatment capacity at the HARRF, which will supply additional recycled water for nonpotable uses, including agricultural irrigation. The Project will increase the recycled water production from approximately 9 million gallons per day (mgd) to 12 mgd by constructing new tertiary sand filters, chlorine contact basins, and dechlorination system.

The Treated Water Interconnect Project will upsize and replace an existing underground potable water interconnection with the Rincon Del Diablo Municipal Water District so that the City could receive treated water during shutdowns to the San Diego County Water Authority’s raw water system, or during any disruptions to the Escondido-Vista Water Treatment Plant.

The Department of Water Resources grant agreement template for the Urban Community Drought Relief Grant is included as Attachment 1 for reference.

RESOLUTIONS
A. Resolution No. 2022-180
B. Resolution No. 2022-181

ATTACHMENTS
A. Attachment “1” - Department of Water Resources grant agreement template for the Urban Community Drought Relief Grant
325
Item15.

RESOLUTION NO. 2022-180

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ESCONDIDO, CALIFORNIA, AUTHORIZING SUBMISSION,

ACCEPTANCE, AND EXECUTION OF THE GRANT

APPLICATION AND AGREEMENT FOR THE HALE AVENUE

RESOURCE RECOVERY FACILITY TERTIARY SYSTEM

REPLACEMENT PROJECT
WHEREAS, the City of Escondido (“City”) proposes to implement the Hale Avenue Resource Recovery Facility (“HARRF”) Tertiary System Replacement Project; and WHEREAS, the City has the legal authority and is authorized to enter into a funding agreement with the State of California; and
WHEREAS, the City intends to apply for grant funding for the HARRF Tertiary System Replacement Project from the California Department of Water Resources, 2022 Urban Community Drought Relief Program.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Escondido, California as follows:

1. That the above recitations are true.

2. That pursuant and subject to all of the terms and provisions of Budget Act of 2021 (Stats. 2021, ch. 240, § 80) as amended (Stats. 2022, ch. 44, § 25), the City of Escondido Director of Utilities, or authorized designee, is hereby authorized and directed to prepare and file an application for funding with the Department of Water Resources, and take such other actions necessary or appropriate to obtain grant funding.

3. If the City is awarded grant funds pursuant to its application, the Mayor of Escondido, or authorized designee, is hereby authorized and directed to execute the funding agreement with the Department of Water Resources and any amendments thereto. 326
Item15.

4. The City of Escondido Director of Utilities, or authorized designee, is hereby authorized and directed to submit any required documents, invoices, and reports required to obtain grant funding. 327
Item15.

RESOLUTION NO. 2022-181

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ESCONDIDO, CALIFORNIA, AUTHORIZING SUBMISSION,

ACCEPTANCE, AND EXECUTION OF THE GRANT

APPLICATION AND AGREEMENT FOR THE TREATED

WATER INTERCONNECT PROJECT
WHEREAS, the City of Escondido (“City”) proposes to implement the Treated Water Interconnect Project; and
WHEREAS, the City has the legal authority and is authorized to enter into a funding agreement with the State of California; and
WHEREAS, the City intends to apply for grant funding for the Treated Water Interconnect Project from the California Department of Water Resources, 2022 Urban Community Drought Relief Program.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Escondido, California as follows:

1. That the above recitations are true.

2. That pursuant and subject to all of the terms and provisions of Budget Act of 2021 (Stats. 2021, ch. 240, § 80) as amended (Stats. 2022, ch. 44, § 25), the City of Escondido Director of Utilities, or authorized designee, is hereby authorized and directed to prepare and file an application for funding with the Department of Water Resources, and take such other actions necessary or appropriate to obtain grant funding.

3. If the City is awarded grant funds pursuant to its application, the Mayor of Escondido , or authorized designee, is hereby authorized and directed to execute the funding agreement with the Department of Water Resources and any amendments thereto. 328
Item15.

4. The City of Escondido Director of Utilities, or authorized designee, is hereby authorized and directed to submit any required documents, invoices, and reports required to obtain grant funding. 329
Item15.
1) PURPOSE. The State shall provide funding from the Budget Act of 2021, as amended (Stats. 2022, ch. 44, § 25) to the Grantee to assist in financing the Project. By executing this Agreement, the Grantee certifies that the purpose of the Project is in response to a drought scenario, as defined by Water Code section 13198(a) and is intended to: (1) address immediate impacts on human health and safety; (2) address immediate impacts on fish and wildlife resources; or, (3) provide water to persons or communities that lose or are threatened with the loss or contamination of water supplies. 2) TERM OF GRANT AGREEMENT. The term of this Grant Agreement begins on July 1, 2022, and ends three (3) years following the final payment unless otherwise terminated or amended as provided in this Grant Agreement. However, all work shall be completed by <insert the last project completion date based on schedule>, in accordance with the Schedule as set forth in Exhibit C and no funds may be requested after <insert date 3 months after the last project work is scheduled to be completed>. 3) GRANT AMOUNT. The maximum amount payable by the State under this Grant Agreement shall not exceed $<INSERT AMOUNT>. Any additional costs are the responsibility of the Grantee. 4) GRANTEE REQUIRED COST SHARE. The Grantee is required to provide a local cost share (non-State funds) in the amount of $<INSERT AMOUNT>, as set forth in Exhibit B (Budget). Required Cost Share must be for Eligible Project Costs directly related to the Project as set forth in Exhibit A (Work Plan), incurred after June 30, 2022.
5) BASIC CONDITIONS.

A. The State shall have no obligation to disburse money for the Project(s) under this Grant Agreement until the Grantee has satisfied the following conditions (if applicable):
i. The Grantee shall demonstrate compliance with all eligibility criteria as set forth of the 2022 Urban Community Drought Relief Grant Program Guidelines and Proposal Solicitation Package (2022 Guidelines).
ii. For the term of this Agreement, the Grantee shall submit Quarterly Progress Reports which must accompany an invoice and all invoice backup documentation. The Quarterly Progress Report shall be submitted within 60 days following the end of the calendar quarter (i.e., reports due May 30, August 29, November 29, and March 1) and all other deliverables as required by Paragraph 13, “Submission of Reports” and Exhibit A, “Work Plan”.
iii. Prior to the commencement of construction or implementation activities, if applicable, the Grantee shall submit the following to the State.

1. Final plans and specifications certified, signed and stamped by a California Registered Civil Engineer (or equivalent registered professional as appropriate) to certify compliance for each approved project as listed in Exhibit A of this Grant Agreement.

2. Work that is subject to the California Environmental Quality Act (CEQA) (including final land purchases) shall not proceed under this Grant Agreement until the following actions are performed:

GRANT AGREEMENT BETWEEN THE STATE OF CALIFORNIA
(DEPARTMENT OF WATER RESOURCES) AND
<GRANTEE NAME>
AGREEMENT NUMBER <SAP AGREEMENT NUMBER>

URBAN COMMUNITY DROUGHT RELIEF GRANT
THIS GRANT AGREEMENT is entered into by and between the Department of Water Resources of the State of California, herein referred to as the "State" or “DWR,” and the <insert Grantee Name>, a <select appropriate descriptor and delete others: public agency, non-profit, etc.> in the State of California, duly organized, existing, and acting pursuant to the laws thereof, herein referred to as the "Grantee," which parties do hereby agree as follows:

Attachment "1"
330
Item15.

Grant Agreement No. <46000XXXXX>