Agenda packet — Escondido City Council, December 17, 2025 (part 1 of 4)

CITY of ESCONDIDO
Council Meeting Agenda
WEDNESDAY, DECEMBER 17, 2025
4:00 PM - Closed Session (City Attorney Conference Room) 5:00 PM - Regular Session
Escondido City Council Chambers, 201 North Broadway, Escondido, CA 92025

WELCOME TO YOUR CITY COUNCIL MEETING
We welcome your interest and involvement in the legislative process of Escondido. This agenda includes information about topics coming before the City Council and the action recommended by City staff.

MAYOR
Dane White

DEPUTY MAYOR
Consuelo Martinez (District 1)

COUNCILMEMBERS
Joe Garcia (District 2)
Christian Garcia (District 3)
Judy Fitzgerald (District 4)

CITY MANAGER
Sean McGlynn

CITY ATTORNEY
Michael McGuinness

CITY CLERK
Zack Beck

HOW TO WATCH
The City of Escondido provides three ways to watch a City Council meeting:

In Person On TV Online
201 N. Broadway Cox Cable Channel 19 and U-verse Channel 99 www.escondido.gov 1 Wednesday, December 17, 2025

HOW TO PARTICIPATE
The City of Escondido provides two ways to communicate with the City Council during a meeting:

In Person In Writing
Fill out Speaker Slip and Submit to City Clerk escondido-ca.municodemeetings.com

ASSISTANCE PROVIDED
If you need special assistance to participate in this meeting, please contact our ADA Coordinator at 760-839-4869.

Notification 48 hours prior to the meeting will enable to city to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired – please see the City Clerk. 2 Wednesday, December 17, 2025

CLOSED SESSION
4:00 PM

CALL TO ORDER

1. Roll Call: Fitzgerald, C. Garcia, J. Garcia, Martinez, White

ORAL COMMUNICATIONS
In addition to speaking during particular agenda items, the public may address the Council on any item which is not on the agenda provided the item is within the subject matter jurisdiction of the City Council. State law prohibits the Council from discussing or taking action on such items, but the matter may be referred to the City Manager/staff or scheduled on a subsequent agenda. Speakers are limited to only one opportunity to address the Council under Oral Communications.

CLOSED SESSION
I. CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION (Government Code § 54956.9(d)(1)) a. Carlos White Eagle v. City of Escondido
United States District Court Case No. 24-CV-1083-BJC-SBC b. Pedro Alamo, Jr. v. City of Escondido
San Diego Superior Court Case No. 37-2023-00037579-CU-PA-NC II. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code § 54956.8) a. Property: 340 N. Escondido Blvd., Escondido (California Center for the Arts, Escondido) Agency Negotiator: Sean McGlynn, City Manager, or designees Negotiating Party: California Center for the Arts, Escondido, Foundation Under Negotiation: Terms of Management Agreement

ADJOURNMENT
3 Wednesday, December 17, 2025

REGULAR SESSION
5:00 PM Regular Session
Mobilehome Rent Review Board

MOMENT OF REFLECTION
City Council agendas allow an opportunity for a moment of silence and reflection at the beginning of the evening meeting. The City does not participate in the selection of speakers for this portion of the agenda, and does not endorse or sanction any remarks made by individuals during this time. If you wish to be recognized during this portion of the agenda, please notify the City Clerk in advance.

FLAG SALUTE
The City Council conducts the Pledge of Allegiance at the beginning of every City Council meeting.

CALL TO ORDER
Roll Call: Fitzgerald, C. Garcia, J. Garcia, Martinez, White

CLOSED SESSION REPORT

CONSENT CALENDAR
Items on the Consent Calendar are not discussed individually and are approved in a single motion. However, Council members always have the option to have an item considered separately, either on their own request or at the request of staff or a member of the public.

1. AFFIDAVITS OF PUBLICATION, MAILING, AND POSTING (COUNCIL/RRB)

2. APPROVAL OF WARRANT REGISTER
Request the City Council approve the City Council and Housing Successor Agency warrants issued between December 01, 2025 to December 07, 2025.

Staff Recommendation: Approval (Finance Department: Christina Holmes, Director of Finance) 4 Wednesday, December 17, 2025

3. APPROVAL OF MINUTES: Regular meeting of December 3, 2025

4. WAIVER OF READING OF ORDINANCES AND RESOLUTIONS

5. BENEFITS CONSULTING AND BROKERAGE SERVICES
Request the City Council adopt Resolution No. 2025-155, authorizing the Mayor to execute, on behalf of the City, a Consulting Agreement with Alliant Insurance Services, Inc. for employee benefits and insurance brokerage services.

Staff Recommendation: Approval (Human Resources Department: Jessica Perpetua, Director of Human Resources)
Presenter: Patrice Russell, Human Resources Manager
a) Resolution No. 2025-155

6. DISPATCH STANDBY PROGRAM
Request the City Council adopt Resolution No. 2025-173, approving the implementation of a Dispatch Standby program with the Escondido Police Officers’ Association (“POA”) – Non-Sworn (“NSP”) Bargaining Unit.

Staff Recommendation: Approval (Human Resources Department: Jessica Perpetua, Director of Human Resources)
Presenter: Jessica Perpetua, Director of Human Resources a) Resolution No. 2025-173
5 Wednesday, December 17, 2025

7. AWARD OF CONTRACT FOR CONSTRUCTION OF WINDSOR GARDENS FENCE PROJECT, SECOND AMENDMENT TO CONSULTANT CONTRACT WITH JPW COMMUNICATIONS, INC., AND A BUDGET

ADJUSTMENT
Request the City Council (1) adopt Resolution No. 2025-151 awarding a construction contract to Dash Construction Company, Inc. and authorizing the Mayor, on behalf of the City, to execute a Public Improvement Agreement in the amount of $681,985.00 for construction of the Windsor Gardens Fence Project, (2) adopt Resolution No. 2025-152 approving a Second Amendment to the existing consultant contract with JPW Communications, Inc. in the amount of $21,265; and (3) approve a budget adjustment in the amount of $890,000 to fund the construction contract and related expenses, and the consultant contract amendment.

Staff Recommendation: Approval (Development Services Department: Kevin Snyder, Director of Development Services)
Presenters: Matt Souttere, Principal Engineer and Jason Christman, Interim City Engineer a) Resolution No. 2025-151
b) Resolution No. 2025-152

8. CONTINUING THE EMERGENCY REPAIR OF THE ESCONDIDO TRUNK SEWER MAIN Request the City Council adopt Resolution No. 2025-164, declaring that pursuant to the terms of Section 22050 of the California Public Contract Code, the City Council finds there is a need to continue the emergency repair of the Escondido Trunk Sewer Main.

Staff Recommendation: Approval (Utilities Department: Kyle Morgan, Interim Director of Utilities) Presenter: Kyle Morgan, Interim Director of Utilities
a) Resolution No. 2025-164
6 Wednesday, December 17, 2025

9. FISCAL YEAR 2025-26 STATE OF CALIFORNIA CITIZEN’S OPTIONS FOR PUBLIC SAFETY PROGRAM GRANT

AND BUDGET ADJUSTMENT
Request the City Council adopt Resolution No. 2025-160 authorizing the Escondido Police Department to accept a Fiscal Year 2025-26 Citizens’ Option for Public Safety Program Grant in the amount of $229,884; approving grant expenditures consistent with guidelines in AB1913; authorizing the Chief of Police or their designee to execute grant documents on behalf of the City; and approving budget adjustments needed to spend grant funds. Grant Funds will cover salary expenses for part-time Police Department employees.

Staff Recommendation: Approval (Police Department: Ken Plunkett, Chief of Police) Presenter: Ken Plunkett, Chief of Police
a) Resolution No. 2025-160

10. FISCAL YEAR 2024 OPERATION STONEGARDEN GRANT AND BUDGET ADJUSTMENT Request the City Council adopt Resolution No. 2025-159 to (1) accept Fiscal Year 2024 Operation Stonegarden Grant Funds in the amount of $10,000 from the California Office of Emergency services through the County of San Diego and (2) authorize the Chief of Police or his designee to execute grant documents on behalf of the city and approve budget adjustments needed to spend grant funds.

Staff Recommendation: Approval (Police Department: Ken Plunkett, Chief of Police) Presenter: Ken Plunkett, Chief of Police
a) Resolution No. 2025-159

11. PERATON - COMPUTER AIDED DISPATCH (CAD) FIRST AMENDMENT TO THE MASTER MAINTENANCE

AGREEMENT
Request the City Council adopt Resolution No. 2025-169 authorizing the Mayor to execute a First Amendment to the Maintenance Agreement with Peraton, Inc. for the Police Department’s existing Computer Aided Dispatch (“CAD”) System in the amount of $244,395 for the period of January 1, 2026 through December 31, 2026.

Staff Recommendation: Approval (Police Department: Ken Plunkett, Chief of Police) Presenter: Ken Plunkett, Chief of Police
a) Resolution No. 2025-169
7 Wednesday, December 17, 2025

12. COMPUTER AIDED DISPATCH (CAD) CONTRACT AND BUDGET ADJUSTMENT Request the City Council adopt Resolution No. 2025-170 (1) authorizing the purchase of a new Computer Aided Dispatch (“CAD”) system; (2) authorizing the Mayor to execute a Public Service Agreement with Tyler Technologies, Inc.; and (3) establishing a project budget adjustment.

Staff Recommendation: Approval (Police Department: Ken Plunkett, Chief of Police) Presenter: Erik Witholt, Police Captain
a) Resolution No. 2025-170

13. FISCAL YEAR 2025-26 REGIONAL REALIGNMENT RESPONSE GRANT AND BUDGET ADJUSTMENT Request the City Council adopt Resolution No. 2025-171 (1) authorizing the Chief of Police to accept a Fiscal Year 2025-26 Regional Realignment Response Grant in the amount of $80,000 from the State of California Board of Community Corrections; (2) authorizing the Chief of Police or his designee to execute grant documents on behalf of the City; and (3) approving budget adjustments needed to spend grant funds.

Staff Recommendation: Approval (Police Department: Ken Plunkett, Chief of Police) Presenter: Ken Plunkett, Chief of Police
a) Resolution No. 2025-171

14. APPROVAL OF FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH LIBRARY SYSTEMS & SERVICES LLC. TO OPERATE THE ESCONDIDO PUBLIC LIBRARY THROUGH JUNE 30, 2028 Request the City Council adopt Resolution No. 2025-172 authorizing the Mayor to execute, on behalf of the City, a First Amendment to the Professional Services Agreement between the City of Escondido and Library Systems and Services extending the Agreement until June 30, 2028.

Staff Recommendation: Approval (City Manager’s Office: Sean McGlynn, City Manager) Presenter: Joanna Axelrod, Deputy City Manager
a) Resolution No. 2025-172
8 Wednesday, December 17, 2025

CONSENT RESOLUTIONS AND ORDINANCES (COUNCIL/RRB)
The following Resolutions and Ordinances were heard and acted upon by the City Council/RRB at a previous City Council/Mobilehome Rent Review meeting. (The title of Ordinances listed on the Consent Calendar are deemed to have been read and further reading waived.)

15. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ESCONDIDO, CALIFORNIA, AMENDING ESCONDIDO MUNICIPAL CODE CHAPTER 31, SECTION 200 THROUGH 203, INCLUSIVE, PERTAINING TO

CROSS-CONNECTION CONTROL REGULATIONS
Approved on December 3, 2025 with a vote count of 5/0.
a) Ordinance No. 2025-08 (Second Reading and Adoption)

16. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ESCONDIDO, CALIFORNIA, AMENDING CHAPTER 6 OF THE ESCONDIDO MUNICIPAL CODE, TO ADOPT THE 2025 CALIFORNIA BUILDING, RESIDENTIAL,

PLUMBING, ELECTRICAL, MECHANICAL, HISTORICAL BUILDING, EXISTING BUILDING AND ENERGY

CODES, AND THE GREEN BUILDING STANDARDS CODE
Approved on December 3, 2025 with a vote count of 5/0.
a) Ordinance No. 2025-09 (Second Reading and Adoption)

17. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ESCONDIDO, CALIFORNIA, AMENDING CHAPTER 11 OF THE ESCONDIDO MUNICIPAL CODE TO ADOPT THE 2025 CALIFORNIA FIRE CODE AND THE

WILDLAND-URBAN INTERFACE CODE AND LOCAL AMENDMENTS
Approved on December 3, 2025 with a vote count of 5/0.
a) Ordinance No. 2025-10 (Second Reading and Adoption)
9 Wednesday, December 17, 2025

PUBLIC HEARINGS

18. CONTINUED FROM NOVEMBER 12, 2025 MEETING - SHORT-FORM RENT INCREASE APPLICATION FOR

CAREFREE RANCH MOBILE HOMEPARK
Request the City Council sitting as the Escondido Rent Review Board hold a public hearing to review and consider Carefree Ranch Mobilehome Park Short-Form Application and adopt Resolution No. RRB 2025- 131.

Staff Recommendation: Approval (Development Services Department: Kevin Snyder, Development Services Director)
Presenters: Carlos Cervantes, Management Analyst and Stephen Jacobson, Code Compliance Officer II a) Resolution RRB No. 2025-131

19. PL24-0091/PL24-0092/PL24-0093/PL24-0094/PL24-0095/PL25-0324 – THE MAPLE – DOWNTOWN

SPECIFIC PLAN AMENDMENTS, DEVELOPMENT AGREEMENT, PLANNED DEVELOPMENT PERMIT, AND

DESIGN REVIEW PERMIT
Request the City Council adopt the following Resolutions and Ordinance, approving the Project: adopt Ordinance No. 2025-13, (a) approving a Specific Plan Amendment, Development Agreement, Planned Development Permit (Master and Precise Plan) to facilitate construction of a 128 multi-family development, and (b) adoption of a Fifth Addendum to the FEIR 2012 General Plan Update, Downtown Specific Plan Update, and Climate Action Plan, including the revised Mitigation Monitoring and Reporting Program; (c) adopt Resolution No. 2025-168, approving a Design Review Permit for construction of a 128 multi-family development project.

Staff Recommendation: Approval (Development Services Department: Kevin Snyder, AICP, Director of Development Services)
Presenter: Ivan Flores, AICP, Principal Planner
a) Resolution No. 2025-168
b) Ordinance No. 2025-13 (First Reading and Introduction) 10 Wednesday, December 17, 2025

CURRENT BUSINESS

20. COUNCIL COMPENSATION
Request the City Council consider adoption of Ordinance No. 2025-12 amending Escondido Municipal Code section 2-28(a) and section 2-28(b), after making findings supporting a salary increase for councilmembers and/or the mayor, respectively, to be effective in December 2026, pursuant to state law and the Escondido City Council Rules of Procedure.

Staff Recommendation: Provide Direction (Human Resources Department: Jessica Perpetua, Director of Human Resources)
Presenter: Jessica Perpetua, Director of Human Resources a) Ordinance No. 2025-12 (First Reading and Introduction)

21. UNCLASSIFIED AND MANAGEMENT SALARY AND BENEFITS PLAN, PART-TIME SALARY PLANS, AND

FULL-TIME COMPENSATION SCHEDULE
Request the City Council take the following actions: adopt Resolution No. 2025-165 amending the Salary and Benefits Plan for the Unclassified and Management Groups; adopt Resolution No. 2025-166 amending the Part-time Salary Plan and Part-Time Classification and Benefits Plan; and adopt Resolution No. 2025-167 amending the full-time compensation schedule for all employee groups.

22. LETTER IN SUPPORT OF TRANSFERRING THE SAN PASQUAL BATTLEFIELD STATE PARK TO THE SAN

PASQUAL BAND OF MISSION INDIANS
Request the City Council approve sending a letter to City of San Diego Mayor Todd Gloria expressing support for the transfer of San Pasqual Battlefield State Park to the San Pasqual Band of Mission Indians.

Staff Recommendation: None (City Clerk’s Office: Zack Beck, City Clerk) Presenter: Zack Beck, City Clerk
11 Wednesday, December 17, 2025

23. APPOINTMENT OF DEPUTY MAYOR
Request the City Council appoint Councilmember Joe Garcia to serve as Deputy Mayor in accordance with Ordinance No. 2020-28.

Staff Recommendation: None (City Clerk's Office: Zack Beck, City Clerk) Presenter: Zack Beck, City Clerk

24. REVIEW AND UPDATE OF CITY COUNCIL SUBCOMMITTEE AND INTERAGENCY ASSIGNMENTS Request the City Council ratify members to serve on Interagency Boards and Council Subcommittees.

Staff Recommendation: Approval (City Clerk's Office: Zack Beck, City Clerk) Presenter: Zack Beck, City Clerk

FUTURE AGENDA

25. FUTURE AGENDA
The purpose of this item is to identify issues presently known to staff or which members of the City Council wish to place on an upcoming City Council agenda. Council comment on these future agenda items is limited by California Government Code Section 54954.2 to clarifying questions, brief announcements, or requests for factual information in connection with an item when it is discussed.

Staff Recommendation: None (City Clerk's Office: Zack Beck)

COUNCILMEMBERS SUBCOMMITTEE REPORTS AND OTHER REPORTS
CITY MANAGER’S REPORT
The most current information from the City Manager regarding Economic Development, Capital Improvement Projects, Public Safety, and Community Development.

ADJOURNMENT
12 Wednesday, December 17, 2025

UPCOMING MEETING SCHEDULE
Wednesday, January 07, 2026 4:00 & 5:00 PM Closed Session, Regular Meeting, Council Chambers Wednesday, January 14, 2026 4:00 & 5:00 PM Closed Session, Regular Meeting, Council Chambers

SUCCESSOR AGENCY
Members of the Escondido City Council also sit as the Successor Agency to the Community Development Commission, Escondido Joint Powers Financing Authority, and the Mobilehome Rent Review Board. 13 Consent Item No. 1 December 17, 2025

A F F I D A V I T S
OF

I T E M
P O S T I N G –
 PL24-0091/PL24-0092/PL24-0093/PL24-0094/PL24-0095/PL25-0324 – The Maple - Downtown Specific Plan Amendment, Development Agreement, Planned Development Permit, and Design Review Permit
14 Item1.

CITY OF ESCONDIDO

OFFICE OF THE CITY CLERK
201 NORTH BROADWAY
ESCONDIDO, CA 92025-2798
(760) 839-4617

NOTICE OF PUBLIC HEARING
The Escondido City Council will hold a public hearing in the City Council Chambers, Escondido City Hall, 201 North Broadway, Escondido, California at 5 p.m., Wednesday, December 17, 2025 to consider the item listed below:

PL24-0091/PL24-0092/PL24-0093/PL24-0094/PL24-0095/PL25-0324 – The Maple - Downtown Specific Plan Amendment, Development Agreement, Planned Development Permit, and Design Review Permit REQUEST: Approval of a project with a Specific Planning Area 9 (SPA-9) General Plan land use designation and within the Specific Plan (S-P) zoning district, consisting of: an Amendment to the Downtown Specific Plan removing the requirement for ground-floor retail or office on the first floor, and establishing a height overlay on the subject property increasing the height limit from 60’-0 to 65’-0”, and increasing the allowable number of stories from four to five; a Development Agreement to, among other things, transfer 50 dwelling units from the Downtown Density Credit Pool to the subject site and for a reduction in the required amount of open space; and a Planned Development Permit to allow for a reduction in the required open space pursuant to the Downtown Specific Plan, for the construction of ground-floor residential units, and utilization of tandem spaces; and a Design Review Permit for construction of 128 multi-family units (“Project”). The Project includes ancillary text amendments to the Downtown Specific Plan, as well as off-site improvements to Maple Plaza and right-of-way improvements.

PROPERTY SIZE AND LOCATION: The 1.04-acre site is located on the south side of W Valley Parkway and is between North Broadway to the east and Escondido Boulevard to the west and is addressed as 137 W Valley Parkway (Assessor’s Parcel Number: 229-421-26-00).

ENVIRONMENTAL STATUS: Pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15164 (Addendum to an EIR), an Addendum to the 2012 General Plan Update, Downtown Specific Plan Update, and Climate Action Plan Final EIR was prepared for the Project as none of the conditions requiring preparation of a Subsequent EIR under Section 15162 (Subsequent EIR) have occurred.

PLANNING COMMISSION ACTION: On November 18, 2025, the Planning Commission voted 4-0 (two abesences and one abstention) recommending that the City Council approve the Project.

If you challenge this item in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Planning Division at, or prior to, the public hearing.

PUBLIC COMMENT: To submit comments in writing, please do so at the following link: https://escondidoca.municodemeetings.com/bc-citycouncil/webform/public-comment. All comments received from the public will be made a part of the record of the meeting.

The City of Escondido remains committed to complying with the Americans with Disabilities Act (ADA). Qualified individuals with disabilities who wish to participate in City programs, services, or activities and who need accommodations are invited to present their requests to the City by filing out a Request for Accommodations Form or an Inclusion Support Request Form for Minors, or by calling 760-839-4643, preferably at least 72 hours in advance of the event or activity. Forms can be found on the City’s website at:
https://escondido.gov/820/Americans-with-Disabilities-Act.

The staff report will be available on the City’s website at https://escondido-ca.municodemeetings.com/ on or after
Thursday, December 11, 2025. For additional information, please contact Ivan Flores, AICP, Principal Planner, at 760- 839-4529, or via email at [email protected], and refer to Case No. PL24-0091.

Zack Beck, City Clerk
City of Escondido
DATED: December 4, 2025

Published in THE ESCONDIDO TIMES-ADVOCATE: 12/4/25
15 Item1.

STAFF REPORT
December 17, 2025
File Number 0400-40

SUBJECT

APPROVAL OF WARRANT REGISTER

DEPARTMENT
Finance

RECOMMENDATION
Approval for City Council and Housing Successor Agency warrants issued between December 01, 2025 to December 07, 2025
Staff Recommendation: Approval (Finance Department: Christina Holmes) ESSENTIAL SERVICE – Internal requirement per Municipal Code Section 10 COUNCIL PRIORITY –

FISCAL ANALYSIS
The total amount of the warrants for the following periods are as follows:

Dates 12/01/2025 to 12/07/2025
Total $7,990,516.71
Number of Warrants 242

BACKGROUND
The Escondido Municipal Code Section 10-49 states that warrants or checks may be issued and paid prior to audit by the City Council, provided the warrants or checks are certified and approved by the Director of Finance as conforming to the current budget. These warrants or checks must then be ratified and approved by the City Council at the next regular Council meeting. 16 Item2.

December 3, 2025 Escondido City Council Minutes Page 1 of 7

CLOSED SESSION
4:00 PM

CALL TO ORDER

1. Roll Call: Fitzgerald, C. Garcia, J. Garcia, Martinez, White

ORAL COMMUNICATIONS
None

CLOSED SESSION
I. CONFERENCE WITH LABOR NEGOTIATORS (Government Code § 54957.6) a. Agency Representative: Sean McGlynn, City Manager, or designee Employee Organization: Teamsters’ Bargaining Unit
b. Agency Representative: Sean McGlynn, City Manager, or designee Employee Organization: Escondido Police Officers’ Association, Non-Sworn Bargaining Unit
II. PUBLIC EMPLOYEE PERFORMANCE EVALUATION PROCESS (Government Code § 54957(b)(1))
a. Titles: City Manager and City Attorney

ADJOURNMENT
Mayor White adjourned the meeting at 4:40 p.m.
______________________________ _______________________________

MAYOR CITY CLERK
17 Item3.

December 3, 2025 Escondido City Council Minutes Page 2 of 7

REGULAR SESSION
5:00 PM Regular Session

FLAG SALUTE
The City Council conducts the Pledge of Allegiance at the beginning of every City Council meeting.

CALL TO ORDER
Roll Call: Fitzgerald, C. Garcia, J. Garcia, Martinez, White

CLOSED SESSION REPORT
None

ORAL COMMUNICATIONS
Purata Javier – Expressed concern regarding the Air Pollution Control District Cesar Javier – Expressed concern regarding the Air Pollution Control District Trina Studebaker – Expressed concern regarding code compliance at Birchmont Senior Apartments Terry Aker – Expressed concern regarding code compliance at Birchmont Senior Apartments Becky Rapp – Requested the City Council schedule a Future Agenda item to create a plan to implement Assembly Bill 8.

CONSENT CALENDAR
Motion: White; Second: Fitzgerald; Approved: 5-0

1. AFFIDAVITS OF PUBLICATION, MAILING, AND POSTING (COUNCIL/RRB) 18 Item3.

December 3, 2025 Escondido City Council Minutes Page 3 of 7

2. APPROVAL OF WARRANT REGISTER
Request the City Council approve the City Council and Housing Successor Agency warrants issued between November 03, 2025 to November 16, 2025.

Staff Recommendation: Approval (Finance Department: Christina Holmes, Director of Finance)

3. APPROVAL OF MINUTES: Regular meeting of November 12, 2025

4. WAIVER OF READING OF ORDINANCES AND RESOLUTIONS

5. MICROSOFT LICENSING ENTERPRISE AGREEMENT
Request the City Council adopt Resolution No. 2025-154, authorizing the Mayor to execute, on behalf of the City of Escondido, a three-year agreement with CDW-G in the amount of $1,831,931.57 to provide a Microsoft Enterprise Licensing Agreement with Software Assurance. (File Number 0600-10; A-3574)
Staff Recommendation: Approval (Information Systems Department: Rob Van De Hey, Chief Information Officer)
Presenter: Rob Van De Hey, Chief Information Officer
a) Resolution No. 2025-154

6. LIBRARY INFRASTRUCTURE PROJECT FURNITURE PURCHASE
Request the City Council adopt Resolution No. 2025-147 authorizing the purchase of furniture for the Library Infrastructure Project. (File Number 0470-25) Staff Recommendation: Approval (Community Services Department: Joseph Goulart, Director of Public Works)
Presenter: Robert Rhoades, Assistant Director of Community Services a) Resolution No. 2025-147

7. LIBRARY INFRASTRUCTURE PROJECT BOOKSTACKS PURCHASE
Request the City Council adopt Resolution No. 2025-149 authorizing the purchase of bookstacks for the Library Infrastructure Project. (File Number 0470-25) Staff Recommendation: Approval (Community Services Department: Joseph Goulart, Director of Public Works)
Presenter: Robert Rhoades, Assistant Director of Community Services 19 Item3.

December 3, 2025 Escondido City Council Minutes Page 4 of 7 a) Resolution No. 2025-149

8. LIBRARY INFRASTRUCTURE PROJECT CHANGE ORDER
Request the City Council adopt Resolution No. 2025-150 authorizing the Mayor to execute a change order in the amount of $815,000 for the Library Infrastructure Project. (File Number 0910-10)
Staff Recommendation: Approval (Community Services Department: Joseph Goulart, Director of Public Works)
Presenter: Robert Rhoades, Assistant Director of Community Services a) Resolution No. 2025-150

9. SAN DIEGO SENIORS COMMUNITY FOUNDATION HOLIDAY GRANT Request the City Council adopt Resolution No. 2025-157 authorizing the Assistant Director of Community Services to receive a $4,475 grant from the San Diego Seniors Community Foundation for the No Seniors Alone for the Holidays Grant. (File Number 1115-30) Recommendation: Approval (Community Services Department: Joseph Goulart, Director of Public Works)
Presenter: Robert Rhoades, Assistant Director of Community Services a) Resolution No. 2025-157

10. AWARD OF CONTRACT FOR CONSTRUCTION OF CLEAN CALIFORNIA ESCONDIDO GATEWAY

PROJECT
Request the City Council adopt Resolution No. 2025-148 awarding a construction contract to SB General Engineering, Inc. and authorizing the Mayor, on behalf of the City, to execute a Public Improvement Agreement in the amount of $740,450.20 for construction of Clean California Escondido Gateway Project on Highway 78. (File Number 0600-10; A-3575) Staff Recommendation: Approval (Development Services Department: Kevin Snyder, Director of Development Services)
Presenter: Jason Christman, Engineering Manager
a) Resolution No. 2025-148

11. CONTINUING THE EMERGENCY REPAIR OF THE ESCONDIDO TRUNK SEWER MAIN Request the City Council adopt Resolution No. 2025-156, declaring that pursuant to the terms 20 Item3.

December 3, 2025 Escondido City Council Minutes Page 5 of 7 of Section 22050 of the California Public Contract Code, the City Council finds there is a need to continue the emergency repair of the Escondido Trunk Sewer Main. (File Number 1330-85) Staff Recommendation: Approval (Utilities Department: Kyle Morgan, Interim Director of Utilities)
Presenter: Kyle Morgan, Interim Director of Utilities
a) Resolution No. 2025-156

12. AMENDMENT OF ESCONDIDO MUNICIPAL CODE CHAPTER 31 PERTAINING TO WATER CROSSCONNECTION CONTROL REGULATIONS Request the City Council adopt Ordinance No. 2025-08, approving amendments to Municipal Code Chapter 31, Article 4, Section 200-203, related to cross-connection control to ensure compliance with Assembly Bill 1671. ( File Number 0680-50) Staff Recommendation: Approval (Utilities Department: Kyle Morgan, Interim Director of Utilities)
Presenter: Rico Jimenez, Water Distribution Manager
a) Ordinance No. 2025-08 (First Reading and Introduction)

13. MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF ESCONDIDO AND THE ESCONDIDO FIREFIGHTERS’ ASSOCIATION – SAFETY AND NON-SAFETY PERSONNEL

BARGAINING UNIT
Request the City Council adopt Resolution No. 2025-158, approving a three-year Memorandum of Understanding between the City of Escondido and the Escondido Firefighters’ Association – Safety and Non-Safety Personnel Bargaining Unit, commencing January 1, 2026, through December 31, 2028. (File Number 0740-30) Staff Recommendation: Approval (Human Resources Department: Jessica Perpetua, Director of Human Resources)
Presenter: Jessica Perpetua, Director of Human Resources a) Resolution No. 2025-158
21 Item3.

December 3, 2025 Escondido City Council Minutes Page 6 of 7

PUBLIC HEARINGS

14. ADOPTION OF THE 2025 CALIFORNIA BUILDING STANDARDS - CALIFORNIA CODE OF REGULATIONS TITLE 24
Request the City Council adopt Ordinance Nos. 2025-09 and 2025-10, amending the City of Escondido Municipal Code to reflect the 2025 California Building, Residential, Plumbing, Electrical, Mechanical, Energy, Historical, Existing Building, Green Building Standards, Wildland-Urban Interface, Fire Codes, and proposed local amendments. (File Number 0680-50) Staff Recommendation: Approval (Development Services Department: Kevin Snyder, Development Services Director and John Tenger, Fire Chief) Presenters: Bruce Cheney Assistant Building Official, La Vona Koretke Deputy Fire Marshal a) Ordinance No. 2025-09 (First Reading and Introduction) b) Ordinance No. 2025-10 (First Reading and Introduction) Motion: Martinez; Second: J. Garcia; Approved: 5-0

FUTURE AGENDA

15. FUTURE AGENDA
The purpose of this item is to identify issues presently known to staff or which members of the City Council wish to place on an upcoming City Council agenda. Council comment on these future agenda items is limited by California Government Code Section 54954.2 to clarifying questions, brief announcements, or requests for factual information in connection with an item when it is discussed.

Staff Recommendation: None (City Clerk's Office: Zack Beck)

ORAL COMMUNICATIONS
22 Item3.

December 3, 2025 Escondido City Council Minutes Page 7 of 7

ADJOURNMENT
Mayor White adjourned the meeting at 5:30 p.m.
______________________________ _______________________________

MAYOR CITY CLERK
23 Item3.
24 Item4.

STAFF REPORT
December 17, 2025
File Number 0600-10; A-3576

SUBJECT

BENEFITS CONSULTING AND BROKERAGE SERVICES

DEPARTMENT
Human Resources

RECOMMENDATION
Request the City Council adopt Resolution No. 2025-155, authorizing the Mayor to execute, on behalf of the City, a Consulting Agreement with Alliant Insurance Services, Inc. for employee benefits and insurance brokerage services.

Staff Recommendation: Approval (Human Resources: Jessica Perpetua, Director of Human Resources) Presenter: Patrice Russell, Human Resources Manager
ESSENTIAL SERVICE – Yes, internal requirement in support Police Services; Fire/EMS Services; Keep City Clean for Public Health and Safety; Land Use/Development; Clean Water; Sewer; Public Works/Infrastructure; Maintenance of Parks facilities/Open Spaces COUNCIL PRIORITY – Increase Retention and Attraction of People and Businesses to Escondido.

FISCAL ANALYSIS
The annual fee for this agreement is $145,000, which will be funded through the FY 2025-26 budget. The initial contract term is two years, for a total not-to-exceed amount of $290,000. Staff will continue to include these costs in future fiscal year budgets as part of the department’s ongoing budget planning process.

PREVIOUS ACTION
June 7, 2006: City Council adopted Resolution No. 2006-102 authorizing the Mayor to execute a consulting agreement with Willis Insurance Services of California.

October 5, 2011: City Council adopted Resolution No. 2011-120 authorizing the Mayor to execute a consulting agreement with Willis Insurance Services of California.

October 26, 2016: City Council adopted Resolution No. 2016-162 authorizing the Mayor to execute a consulting agreement with Willis Towers Watson (formerly Willis Insurance Services of California). 25 Item5.

December 1, 2021: City Council adopted Resolution No. 2021-175 authorizing the Mayor to execute a consulting agreement with HUB International (formerly Willis Towers Watson)

BACKGROUND
The City of Escondido relies on benefits consulting and brokerage services to provide expert technical support in areas such as plan administration, benefits marketing, plan design, funding strategies, regulatory compliance, cost analysis, legislative updates, vendor coordination, employee communications, wellness and the annual renewal process. These services are essential to maintaining a compliant, competitive, and cost-effective employee benefits program.

The City previously entered into agreements with Willis Insurance Services of California in 2006 and 2012.

In January 2016, Willis merged with Towers Watson and in 2017 the City entered into a new agreement with Willis Towers Watson to provide benefits consulting and brokerage services. In February 2020, Willis merged with HUB International and in 2022, the City entered into a new agreement with HUB International to continue providing these services. The current contract with HUB International expires on December 31, 2025.

On August 11, 2025, the City issued Request for Proposals No. 25-18 (“RFP”) seeking qualified firms to provide employee benefit consulting and insurance brokerage services. The City received five proposals in response to RFP No. 25-18 from firms with demonstrated experience in employee benefits brokerage.

Proposals were evaluated based on several criteria, including cost and overall value, scope of services, subject matter expertise, proposal quality, geographic location and, most importantly public agency experience.

Following a comprehensive evaluation, three firms were invited to participate in interviews with a panel consisting of the Deputy City Manager, Director of Human Resources, Human Resources Manager, and Human Resources Analyst. Based on the proposals, oral presentations, and interview results, City staff determined that it is the City’s best interest to enter into a Consulting Agreement with Alliant Insurance Services, Inc.

Alliant Insurance Services, Inc. demonstrated the most comprehensive and detailed approach, showing a clear understanding of the City’s current needs, challenges, and opportunities. Alliant Insurance Services, Inc. also provided strong client references, particularly from other public agencies, highlighting their high level of service, expertise, and proven record of success.

RESOLUTIONS
a) Resolution 2025-155
b) Resolution No. 2025-155— Exhibit “A”– Alliant Insurance Services, Inc. Consulting Agreement
26 Item5.

RESOLUTION NO. 2025-155

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ESCONDIDO, CALIFORNIA, AUTHORIZING THE MAYOR

TO EXECUTE, ON BEHALF OF THE CITY, A CONSULTING
AGREEMENT WITH ALLIANT INSURANCE SERVICES, INC.

TO PROVIDE BENEFITS CONSULTING AND BROKERAGE

SERVICES FOR EMPLOYEE BENEFITS
WHEREAS, the City of Escondido (“City”) contracts for broker services for employee benefits; and WHEREAS, the City’s current employee benefits and brokerage services agreement with HUB International (formerly Willis) will expire on December 31, 2025; and WHEREAS, the City published Request for Proposal No. 25-18 on August 11, 2025 seeking employee benefits insurance broker services to commence on January 1, 2026; and WHEREAS, Alliant Insurance Services, Inc. (“Alliant”) submitted a comprehensive proposal in response to RFP No. 25-18 that demonstrated a detailed and strategic approach to meeting the City’s needs; and
WHEREAS, Alliant serves a broad client base of over a thousand public entities and brings a high degree of expertise in addressing the specialized needs and challenges of the public sector; and WHEREAS, following careful evaluation and review of all proposals submitted in response to RFP No. 25-18, the City has determined Alliant to be the most responsive and responsible consultant to provide employee benefits and insurance broker services.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Escondido, California, as follows:
27 Item5.

1. That the above recitations are true.

2. That the City Council authorizes the Mayor to execute, on behalf of the City, a Consulting Agreement, in substantially the same form as Exhibit “A” to this Resolution, with Alliant Insurances Services Inc. to provide employee benefits and insurance brokerage services. 28 Item5.

Consulting Agreement (v2) - 1 - CAO:04/23/2024

CITY OF ESCONDIDO

CONSULTING AGREEMENT
This Consulting Agreement (“Agreement”) is made and entered into as of the last signature date set forth below (“Effective Date”),
Between: CITY OF ESCONDIDO
a California municipal corporation
201 N. Broadway
Escondido, CA 92025
Attn: Patrice Russell
760-839-4865
("CITY")
And: ALLIANT INSURANCE SERVICES, Inc.
a California corporation
18100 Von Karman Ave., 10th Floor
Irvine, CA 92612
Attn: Paul La Bounty
619-849-3878
("CONSULTANT").
(The CITY and CONSULTANT each may be referred to herein as a “Party” and collectively as the “Parties.”)
WHEREAS, the CITY has determined that it is in the CITY’s best interest to retain the professional services of a consultant to provide employee benefits insurance brokerage services; WHEREAS, CONSULTANT is considered competent to perform the necessary professional services for the CITY; and
WHEREAS, the CITY and CONSULTANT desire to enter into this Agreement for the performance of the Services described herein.

NOW, THEREFORE, in consideration of the mutual covenants, promises, terms, and conditions set forth herein, and the mutual benefits derived therefrom, the Parties hereby agree as follows:

1. Description of Services. CONSULTANT shall furnish all of the Services described in the Scope of Work, which is attached to this Agreement as Attachment “A” and incorporated herein by this reference (“Services”).

2. Compensation. In exchange for CONSULTANT’s completion of the Services, the CITY shall pay, and CONSULTANT shall accept in full, an amount not to exceed the sum of $290,000.

Resolution No. 2025-155
Exhibit "A"

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Consulting Agreement (v2) - 2 - CAO:04/23/2024
CONSULTANT shall be compensated only for performance of the Services described in this Agreement. No compensation shall be provided for any other work or services without the CITY’s prior written consent. If this Agreement is amended at any time, additional compensation of CONSULTANT contained in any subsequent amendments shall not exceed a cumulative total of 25% of the maximum payment provided for in this Section 2, unless approved by resolution of the City Council.

3. Performance. CONSULTANT shall faithfully perform the Services in a proficient manner, to the satisfaction of the CITY, and in accord with the terms of this Agreement. CONSULTANT shall be responsible for the professional quality, technical accuracy, timely completion, and coordination of all reports and other information furnished by CONSULTANT pursuant to this Agreement, except that CONSULTANT shall not be responsible for the accuracy of information supplied by the CITY.

4. Personnel. The performance of the Services by certain professionals is significant to the CITY. As such, CONSULTANT shall only assign the persons listed on Attachment “B”, attached to this Agreement and incorporated herein by this reference (“Personnel List”), to perform the Services.

CONSULTANT shall not add or remove persons from the Personnel List without the City’s prior written consent. If CONSULTANT has not designated a person to perform a component of the Services, CONSULTANT shall not assign such component of the Services to a person without obtaining the City’s prior written consent. CONSULTANT shall not subcontract any component of the Services without obtaining the City’s prior written consent provided such consent is deemed given with respect to those persons or subcontractors listed in the Attachment B as of the Effective Date of this Agreement.

5. Termination. The Parties may mutually terminate this Agreement through a writing signed by both Parties. The CITY may terminate this Agreement for any reason upon providing CONSULTANT with 10 days’ advance written notice. CONSULTANT agrees to cease all work under this Agreement on or before the effective date of any notice of termination. If the CITY terminates this Agreement due to no fault or failure of performance by CONSULTANT, then CONSULTANT shall be compensated based on the work satisfactorily performed at the time of such termination. In no event shall CONSULTANT be entitled to receive more than the amount that would be paid to CONSULTANT for the full performance of the Services.

6. City Property. All original documents, drawings, electronic media, and other materials prepared by CONSULTANT pursuant to this Agreement specifically for the CITY, immediately become the exclusive property of the CITY, and shall not be used by CONSULTANT for any other purpose without the CITY’s prior written consent; provided however, City acknowledges that CONSULTANT in performing the Services, may use patented and copyrighted materials, trade secrets, proprietary data, know-how, ideas, concepts, methodologies, practices, processes, procedures, techniques and written materials of CONSULTANT that existed prior to the commencement of the Services and City agrees that CONSULTANT shall retain all right, title and interest in and to such items; provided, however, tht CONSULTANT hereby grants City a non-exclusive, non-assignable, perpetual, royaltyfree license to use such items that are embedded in the work product and are required for City’s own internal use of the work product.

7. Insurance Requirements.
a. CONSULTANT shall procure and maintain, at its own cost, during the entire term of this Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the Services, and the results of such work, by CONSULTANT, its agents, representatives, employees, or subcontractors. Insurance coverage shall be at least as broad as the following:

Resolution No. 2025-155
Exhibit "A"

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(1) Commercial General Liability. Insurance Services Office (“ISO”) Form CG 00 01 covering Commercial General Liability on an “occurrence” basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury, with limits no less than $1,000,000 per occurrence and $2,000,000 general aggregate. (2) Workers’ Compensation. Worker’s Compensation as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease.
(3) Professional Liability (Errors and Omissions). Professional Liability (Errors and Omissions) appropriate to CONSULTANT’s profession, with limits no less than $2,000,000 claim and $2,000,000 aggregate.
b. Each insurance policy required by this Agreement must be acceptable to the City Attorney and shall meet the following requirements:
(1) Acceptability of Insurers. Insurance coverage must be provided by an insurer authorized to conduct business in the state of California with a current A.M. Best’s rating of no less than A-: FSC VII, or as approved by the CITY.
(2) Additional Insured Status. The Commercial General Liability policy must name the CITY (including its officials, officers, agents, employees, and volunteers) specifically as an additional insured under the policy on a separate endorsement page. The Commercial General Liability additional insured endorsement shall be at least as broad as ISO Form CG 20 10 11 85, or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38, and CG 20 37 if a later edition is used. (3) Primary Coverage. CONSULTANT’s insurance coverage EXCEPT FOR (4) Professional Liability (Errors and Omissions). shall be primary coverage at least as broad as ISO CG 20 01 04 13 with respect to the CITY, its officials, officers, agents, employees, and volunteers. Any insurance or self-insurance maintained by the CITY, its officials, officers, agents, employees, or volunteers shall be in excess of CONSULTANT’s insurance and shall not contribute with it.
(4) Notice of Cancellation. Each insurance policy shall provide that coverage shall not be canceled, except with prior written notice to the CITY. (5) Subcontractors. If applicable, CONSULTANT shall require and verify that all subcontractors maintain insurance meeting all the requirements stated within this Agreement, and CONSULTANT shall ensure that the CITY (including its officials, officers, agents, employees, and volunteers) is an additional insured on any insurance required from a subcontractor.
(6) Waiver of Subrogation. Except for Professional Liability, CONSULTANT hereby grants to the CITY a waiver of any right to subrogation that any insurer of CONSULTANT may acquire against the CITY by virtue of the payment of any loss under such insurance.

CONSULTANT agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this subsection shall apply regardless of whether or not the CITY has received a waiver of subrogation endorsement from the insurer. Any Workers’ Compensation policy required by this Agreement shall be endorsed with a waiver of subrogation in favor of the CITY for all work performed by the CONSULTANT, its agents, representatives, employees, and subcontractors.
(7) Self-Insurance. CONSULTANT may, with the CITY’s prior written consent, fulfill some or all of the insurance requirements contained in this Agreement under a plan of selfinsurance. CONSULTANT shall only be permitted to utilize such self-insurance if, in the opinion of the CITY, CONSULTANT’s (i) net worth and (ii) reserves for payment of claims of liability against CONSULTANT are sufficient to adequately compensate for the lack of Resolution No. 2025-155
Exhibit "A"

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other insurance coverage required by this Agreement. CONSULTANT’s utilization of selfinsurance shall not in any way limit the liabilities assumed by CONSULTANT pursuant to this Agreement.
(8) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the CITY.
c. Verification of Coverage. At the time CONSULTANT executes this Agreement, CONSULTANT shall provide the CITY with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting the insurance coverage required by this Agreement), which shall meet all requirements under this Agreement. Upon request, The CITY reserves the right to require certificate of insurance. d. Special Risks or Circumstances. The CITY reserves the right, at any point during the term of this Agreement, to modify the insurance requirements in this Agreement, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. e. No Limitation of Obligations. The insurance requirements in this Agreement, including the types and limits of insurance coverage CONSULTANT must maintain, and any approval of such insurance by the CITY, are not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including but not limited to any provisions in this Agreement concerning indemnification. f. Failure to comply with any of the insurance requirements in this Agreement, including, but not limited to, a lapse in any required insurance coverage during the term of this Agreement, shall be a material breach of this Agreement. In the event that CONSULTANT fails to comply with any such insurance requirements in this Agreement, in addition to any other remedies the CITY may have, the CITY may, at its sole option, (i) immediately terminate this Agreement; or (ii) order CONSULTANT to stop work under this Agreement and/or withhold any payment that becomes due to CONSULTANT until CONSULTANT demonstrates compliance with the insurance requirements in this Agreement.

8. Indemnification, Duty to Defend, and Hold Harmless.
a. CONSULTANT (including CONSULTANT’s agents, employees, and subcontractors, if any) shall indemnify, defend, and hold harmless the CITY, its officials, officers, agents, employees, and volunteers from and against any and all claims, demands, actions, causes of action, proceedings (including but not limited to legal and administrative proceedings of any kind), brought by a third party including the third party, suits, fines, penalties, judgments, orders, levies, costs, expenses, liabilities, losses, damages, or injuries, in law or equity, including without limitation the payment of all consequential damages and reasonable attorney’s fees and other related litigation costs and expenses (collectively, “Claims”), of every nature to the extent resulting from CONSULTANT’s negligent performance of the Services or its failure to comply with any of its obligations contained in this Agreement, except where caused by the negligence or willful misconduct of the CITY.
b. CONSULTANT (including CONSULTANT’s agents, employees, and subcontractors, if any) shall indemnify, defend, and hold harmless the CITY, its officials, officers, agents, employees, and volunteers from and against any and all Claims caused by, arising under, or resulting from any violation, or claim of violation, of the San Diego Municipal Storm Water Permit (Order No. R9- 2013-0001, as amended) of the California Regional Water Quality Control Board, Region 9, San Diego, that the CITY might suffer, incur, or become subject to by reason of, or occurring as a result of, or allegedly caused by, any work performed pursuant to this Agreement. c. All terms and provisions within this Section 8 shall survive the termination of this Agreement.

Resolution No. 2025-155
Exhibit "A"

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32 Item5.

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9. Anti-Assignment Clause. Because the CITY has relied on the particular skills of CONSULTANT in entering into this Agreement, CONSULTANT shall not assign, delegate, subcontract, or otherwise transfer any duty or right under this Agreement, including as to any portion of the Services, without the CITY’s prior written consent. Any purported assignment, delegation, subcontract, or other transfer made without the CITY’s consent shall be void and ineffective. Unless CONSULTANT assigns this entire Agreement, including all rights and duties herein, to a third party with the CITY’s prior written consent, CONSULTANT shall be the sole payee under this Agreement. Any and all payments made pursuant to the terms of this Agreement are otherwise not assignable.

10. Attorney's Fees and Costs. In any action to enforce the terms and conditions of this Agreement, the prevailing Party shall be entitled to reasonable attorney’s fees and costs.

11. Independent Contractor. CONSULTANT is an independent contractor, and no agency or employment relationship is created by the execution of this Agreement.

12. Amendment. This Agreement shall not be amended except in a writing signed by the CITY and CONSULTANT.

13. Merger Clause. This Agreement, together with its attachments or other documents described or incorporated herein, if any, constitutes the entire agreement and understanding of the CITY and CONSULTANT concerning the subject of this Agreement and supersedes and replaces all prior negotiations, understandings, or proposed agreements, written or oral, except as otherwise provided herein. In the event of any conflict between the provisions of this Agreement and any of its attachments or related documents, if any, the provisions of this Agreement shall prevail.

14. Anti-Waiver Clause. None of the provisions of this Agreement shall be waived by the CITY because of previous failure to insist upon strict performance, nor shall any provision be waived because any other provision has been waived by the CITY, in whole or in part.

15. Severability. This Agreement shall be performed and shall be enforceable to the full extent allowed by applicable law, and the illegality, invalidity, waiver, or unenforceability of any provision of this Agreement shall not affect the legality, validity, applicability, or enforceability of the remaining provisions of this Agreement.

16. Governing Law. This Agreement and all rights and obligations arising out of it shall be construed in accordance with the laws of the State of California. Venue for any action arising from this Agreement shall be conducted only in the state or federal courts of San Diego County, California.

17. Counterparts. This Agreement may be executed on separate counterparts, each of which shall be an original and all of which taken together shall constitute one and the same instrument. Delivery of an executed signature page of this Agreement by electronic means, including an attachment to an email, shall be effective as delivery of an executed original. The Agreement on file with the City is the copy of the Agreement that shall take precedence if any differences exist between or among copies or counterparts of the Agreement.

18. Provisions Cumulative. The foregoing provisions are cumulative to, in addition to, and not in limitation of any other rights or remedies available to the CITY.

19. Notice. Any statements, communications, or notices to be provided pursuant to this Agreement shall be sent to the attention of the persons indicated herein, and the CITY and CONSULTANT shall promptly provide the other Party with notice of any changes to such contact information.

Resolution No. 2025-155
Exhibit "A"

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20. Business License. CONSULTANT shall obtain a City of Escondido Business License prior to execution of this Agreement and shall maintain such Business License throughout the term of this Agreement.

21. Compliance with Laws, Permits, and Licenses. CONSULTANT shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations, rules, and other legal requirements in effect during the term of this Agreement. CONSULTANT shall obtain any and all permits, licenses, and other authorizations necessary to perform the Services.

Neither the CITY, nor any elected or appointed boards, officers, officials, employees, or agents of the CITY, shall be liable, at law or in equity, as a result of any failure of CONSULTANT to comply with this section.

22. Prevailing Wages. If applicable, pursuant to California Labor Code section 1770 et seq., CONSULTANT agrees that a prevailing rate and scale of wages, in accordance with applicable laws, shall be paid in performing this Agreement. CONSULTANT shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations, rules, and other legal requirements pertaining to the payment of prevailing wages. The prevailing rate and scale to be paid shall be the same as the applicable “General Prevailing Wage Determination” approved by the Department of Industrial Relations as of the Effective Date of this Agreement, which are available online at http://www.dir.ca.gov/oprl/dprewagedetermination.htm and incorporated into this Agreement by this reference. Neither the CITY, nor any elected or appointed boards, officers, officials, employees, or agents of the CITY, shall be liable, at law or in equity, as a result of any failure of CONSULTANT to comply with this section.

23. Immigration Reform and Control Act of 1986. CONSULTANT shall keep itself informed of and shall comply with the Immigration Reform and Control Act of 1986 (“IRCA”). CONSULTANT represents and warrants that all of its employees and the employees of any subcontractor retained by CONSULTANT who perform any of the Services under this Agreement, are and will be authorized to perform the Services in full compliance with the IRCA. CONSULTANT affirms that as a licensed contractor and employer in the State of California, all new employees must produce proof of eligibility to work in the United States within the first three days of employment and that only employees legally eligible to work in the United States will perform the Services. CONSULTANT agrees to comply with the IRCA before commencing any Services, and continuously throughout the performance of the Services and the term of this Agreement.

24. Effective Date. Unless a different date is provided in this Agreement, the effective date of this Agreement shall be the latest date of execution set forth by the names of the signatories below. (SIGNATURE PAGE FOLLOWS)
Resolution No. 2025-155
Exhibit "A"

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IN WITNESS WHEREOF, this Agreement is executed by the Parties or their duly authorized representatives as of the Effective Date:

CITY OF ESCONDIDO
Date: __________________ ___________________________________ Dane White, Mayor
ALLIANT INSURANCE SERVICES, INC.

Date: __________________ ___________________________________ Paul Moore, Executive Vice President,
Managing Director
APPROVED AS TO FORM:

OFFICE OF THE CITY ATTORNEY
MICHAEL R. MCGUINNESS, CITY ATTORNEY
BY: __________________________
DATE: ________________
THE CITY OF ESCONDIDO DOES NOT DISCRIMINATE AGAINST QUALIFIED PERSONS WITH DISABILITIES.

Resolution No. 2025-155
Exhibit "A"

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ATTACHMENT “A”
Scope of Work
A. General
Alliant Insurance Services, Inc., a California corporation (“Consultant”), will provide the City of Escondido, a California municipal corporation (“City”), with City employee benefits insurance broker services.

B. Location
Consultant to provide services at the Consultant’s office located at 18100 Von Karman Avenue, 10th Floor, Irvine, CA 92612.

C. Services
Consultant shall provide services as described in Exhibit 1 to this Scope of Work, which is attached hereto and incorporated herein by this reference. In the event of a conflict between this Agreement (including this Scope of Work) and Exhibit 1, the terms of this Agreement shall prevail. Services shall include, but not be limited to, the following:

Service Included
in Fee
Frequency
/ Limits
Strategic Planning
Prepare pre-renewal analysis to develop/refresh goals and objectives to inform renewal strategy
x Annually
Evaluate market trends, competitive environment and culture x Annually Evaluate funding and risk retention strategies x As Needed Develop Annual Workplan and Milestone Calendar x Annually Develop / refresh multiyear strategic glide path and financial plan to support goals and objectives
x Annually
Templated benchmark plan designs, costs and contributions x Annually Customized Benchmarking x As Needed
Annual Stewardship x Annually
Plan Renewal and Marketing Activities
Initiate renewals with vendors, negotiate annual rates and terms and conditions
x Annually
Prepare request for proposals (RFP) – evaluate potential vendors and develop bid specifications
x As Needed
Conduct detailed bid analysis – compare financial and quality responses, review plan designs, evaluate alternative cost and funding alternatives, negotiate performance guarantees
x As Needed
Stop Loss Marketing and Modeling (self-funded plans) x Annually Review Captive Solutions x As Needed
Voluntary Benefits Consulting & Placement x Annually
Negotiate transition, communication, wellness and/or technology credits
x Annually
Conduct network disruption analysis (if provider information is available)
x As Needed
Price plan design alternatives x Annually
Model employee contributions and migration analysis x Annually Facilitate finalist meetings; negotiate best and final rates x As Needed Implementation support: facilitate project plan management, review administrative agreements and contract terms and conditions x As Needed
Resolution No. 2025-155
Exhibit "A"

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Underwriting / Actuarial Services
Provide underwriting challenge on fully insured clients with available claims experience
x As Needed
Conduct self-nsured / experience-rated / self-funding feasibility underwriting analysis
x As Needed
Develop premium equivalent rates and calculate COBRA rates 9selffunded plans)x As Needed Provider papyment / network change analysis (self-funded plans) x As Needed Confidence modeling with Claim Fluctuation Reserve forecasting (self-funded plans)
x As Needed
Calculate annual reserve (IBNR) estimates (self-funded plans) *Montlhy or quarterly available on exception basis
x Annually
Estmate PCORI fees (self-funded plans) x Annually
Financial / Claims Experience Reporting
Deliver financial experience reports (summary) *Monthly available on exception basis
x Quarterly
Alliant Analytics Reporting (self-funded plans) x Annually Vendor Management – Ongoing Support & Services
Provided day-to-day support (tracking open items, support escalated claims and/or billing issues.)
x As Needed
Manage and regularly evaluate insurance carrier and service provider relationships
x As Needed
Coordinate utilization review meetings (if information is available) x Annually Review plan document changes (contracts, policies, benefit summaries, SBCs)
x As Needed
Monitor Vendor Performance Guarantees x As Needed
Compliance
Provide Annual Compliance Calendar x Annually
Offer ongoing education through webcasts, podcasts, white papers, and legislative alerts
x Ongoing
Provide Compliance Reminders & Refreshers – *Friday Fast Facts* x As Needed Provided ongoing Q&A support by designated Alliant compliance consultant on client’s group health plan compliance questions, e.g.

ERISA, COBRA, HIPAA, ACA, Section 125, Mental Health Parity, Nondiscrimination, M&A, etc.
x As Needed
Prepare 5500s and SARs through Third Party Vendor x Annually Facilitate Non-Discrimination Testing through Third Party Vendor x Annually Provide templated annual notices package that includes the main Federal requirements including Medical Part D, HIPAA privacy, Women’s Healthcare Rights Act, CHIPRA, etc.). Package includes Digital FlippingBook link.
x Annually
Provided templated documents for ERISA compliance including wrap plan documents, SPD’s Summary Material Modifications through Third Party Vendor
x As Needed
Coordinate required Cafeteria Plan Documents x As Needed Provide reminders for annual CMS Disclosure x Annually
CAA Broker Transparency Disclosure x Annually
HIPAA Toolkit (self-funded plans) x As Needed
ERISA Fudiciary Toolkit x As Needed
Access to Human Resources Support Service, e.g., HR Workplace or similar service
x As Needed
Health, Well-Being and Productivity
Provide access to standard communication toolkit including monthly newsletter (STRIVE), annual communications calendar, health x As Needed
Resolution No. 2025-155
Exhibit "A"

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educational flyers, infographics, clinical opinion guides, and health condition campaigns.

Provide templates for employee and employer surveys and assessments
x As Needed
Assigned health and productivity consultant x As Needed Develop well-being strategy (including incentive design) in combination with annual benefit objective setting and strategy discussions.
x Annually
Support annual review of program engagement, participation and outcomes reports and provide feedback and recommendations x Annually
Review Alliant Analytics reporting and provide
recommndations/solutions
x As Needed
Identify and market appropriate vendors x As Needed
Core Benefits Communications
Strategic Communications Consulting (includes Annual
Communications Plan)
x Annually
Provide Alliant Templated Booklet including Digital FlippingBook link *3 rounds of edits then fee may apply
x Annually
Provide Alliant Templated PowerPoint Presentation Slides *3 rounds of edits then fee may apply
x Annually
Provide Alliant Templated Required Annual Notices Package (includes Medical Part D, HIPAA privacy, Women’s Healthcare Rights Act, CHIPRA, etc) Package includes Digital FlippingBook Link. x Annually
Provide Recorded Digital Brainshark Presentation Link Utilizing PowerPoint Presentation Slides (noted above)
x Annually
Provide Alliant Templated Open Enrollment Emails (up to 4) x Annually Provide Alliant Templated Open Enrollment Kickoff Video x Annually Provide access to library of licensed educational videos (English and Spanish available)
x Annually
Provide Alliant Templated Spanish Materials x Annually
Supplemental Materials (Benefits-at-a-Glance, Posters, Postcards, HDHP Easy Guide, Mental Health Toolkit, etc.) Choose templated educational materials. *Quantity 2
x Annually
Open Enrollment Support
Request and coordinate digital vendor materials and supplies to support open enrollment
x Annually
Facilitate carrier / vendor attendance for open enrollment meetings / events
x Annually
In person attendance – Open Enrollment x Annually
In-person Event Expenses (Giveaways, Raffle Items, Food, etc.) x As Needed Facilitate Health Fair Vendor Procurement x As Needed
In person Health Fair attendance x As Needed
Additional Alliant Practices – May Require Separate Scope & Fee Alliant Individual Health Solutions (AIHS)
Alliant Medicare Solutions including provision of educational materials and decision support for employees eligible for Medicare via employer-specific toll-free number *AMS Complimentary – Free, Additional cost for AMS Premier
Pharmacy Consulting
Alliant Mergers and Acquisition Diligence
Alliant Benefit Advocates (Tier 1 – Standard, 2 – w/System Access View or 3 – w/Ability to Edit System)
Alliant HR Tech and Outsourcing
Alliant Billing and Reconciliation Services
Resolution No. 2025-155
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Consulting Agreement (v2) - 11 - CAO:04/23/2024
LifeBalance Program (Employee Perks Program)
Alliant Retirement Services
Alliant Human Capital (FutureSense)
Alliant Leave Advantage (subscription-based solution)
Alliant Strategic Leave Consulting
Alliant Clinical Consulting (Alliant Physician/RNs)
D. Scheduling
Inquiries relating to this Agreement, including scheduling and coordination with City staff, may be directed to Patrice Russell at 760-839-4865 or [email protected].

E. Contract Price and Payment Terms
The contract price shall not exceed $290,000. The contract price includes all labor, materials, equipment, and transportation required to perform the work. Consultant shall submit monthly invoices to the City, and the City shall pay Consultant for invoiced services within 30 days of receipt of an invoice.

Each year of the term, Consultant will disclose to the City all associated commission rates, commissions earned, as a result of this Agreement, during the preceding calendar year by January 31 of each year. Consultant will review any additional services with the City prior to performing them and the City must agree upon additional fees in advance and in writing.

F. Term
The term of this Agreement shall be from the Effective Date of the Agreement through December 31, 2027 (“Initial Term”). Thereafter, the City shall have three successive one-year options to extend the Initial Term of this Agreement. All extensions of the Initial Term shall be via amendments pursuant to Section 12 (Amendments) of this Agreement.

G. Other
Consultant agrees to include a 10% service guarantee. At any time, the City can invoke the terms of the guarantee. All categories are based solely on Human Resources satisfaction. Listed below are the categories of the Service Guarantee:
• Execution of Scope of Work (5%): Satisfaction with deliverables in the Scope of Work • Service and Support (5%): Service and Support to the City’s Benefits Team with decision making tools, attendance at meetings, and assistance for any implementation. .

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Consulting Agreement (v2) - 12 - CAO:04/23/2024
ATTACHMENT “B”
Personnel List
Pursuant to Section 4 of the Agreement, CONSULTANT shall only assign performance of Services to persons listed below.

1. Paul LaBounty, EVP, Executive, PLaBounty@ Alliant.com, Alliant Insurance Services, Inc.; and

2. Tom Quirk, FVP, Lead Consultant, [email protected], Alliant Insurance Services, Inc.

3. Stephen Menzia, AVP, Consultant, [email protected], Alliant Insurance Services, Inc.

4. Liz Anderson, Account Manager, [email protected], Alliant Insurance Services, Inc.

5. Mary June Neilson, Account Manager, (insert email), Alliant Insurance Services, Inc.

6. Isaias Hernandez, Benefits Analyst, [email protected], Alliant Insurance Services, Inc.

7. Andrea Alarcon, J.D., Compliance Consultant, [email protected], Alliant Insurance Services, Inc.

8. Niti Thai, VP, Health & Productivity Consultant, [email protected], Alliant Insurance Services, Inc.

9. Debbie Rey, AVP, Employee Benefits Communications Consultant, [email protected], Alliant Insurance Services, Inc.

10. Kerstin VanZenten, VP, Director, Voluntary Benefits, [email protected], Alliant Insurance Services, Inc.

11. Laurinda Newell, Programs & Analytics, [email protected], Alliant Insurance Services, Inc.

12. Rachel Parker, Implementation Specialist, [email protected], Alliant Insurance Services, Inc.

CONSULTANT shall not add or remove persons from this Personnel List without the City’s prior written consent. If CONSULTANT has not designated a person to perform a component of the Services, CONSULTANT shall not assign such component of the Services to a person without obtaining the City’s prior written consent. CONSULTANT shall not subcontract any component of the Services without obtaining the City’s prior written consent.

Acknowledged by:

Date: __________________ ___________________________________ Paul Moore Executive Vice President,
Managing Director
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City of Escondido

EMPLOYEE BENEFIT BROKERAGE CONSULTING
SERVICES (RFP No. 25-18)
Alliant Insurance Services, Inc. (Alliant)
September 15, 2025
Submitted by:

Tom Quirk
First Vice President, Consultant
CA Insurance License # 0C48707
(949) 660-5952
[email protected]
Stephen Menzia
Assistant Vice President, Consultant
CA Insurance License #4471603
(949) 660-8191
[email protected]
Servicing Office/Headquarters: 18100 Von Karman Avenue, 10th Floor, Irvine, CA 92612 Resolution No. 2025-155
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Table of Contents
Confidentiality and Disclosure Notices...................................................................................................................................3 BROKER/CONSULTANT QUALIFCATIONS........................................................................................................................ 4 Cover Letter and Executive Summary............................................................................................................................... 4 Firm Information................................................................................................................................................................................... 6 Project-Related Experience....................................................................................................................................................... 8 FEE INFORMATION.............................................................................................................................................................................28 CONTRACT................................................................................................................................................................................................30 Included Exhibit Items
Exhibit 1- GENERAL CONDITIONS – Public Agency Clause
Exhibit 2- NONCOLLUSION DECLARATION
Exhibit 3- Redlines/Exceptions to the Consulting Agreement Exhibit 4- Alliant Team Biographies
Exhibit 5- Alliant’s Proposed Scope of Services
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Alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 3 Alliant Insurance Services, Inc. (Alliant)
Confidentiality and Disclosure Notices

CONFIDENTIALITY
The information contained in this proposal, including the Exhibits, is the confidential and proprietary information of Alliant Insurance Services, Inc. (Alliant) and is protected by trade secret and other applicable laws. The recipient of this proposal agrees that this information will only be used in connection with the review and consideration of this proposal and may not be copied or shared with any other person or entity other than the recipient. If the recipient is requested, whether by subpoena, court order, public records or freedom of information request, to disclose any part of this proposal, the recipient shall promptly notify Alliant of such request, prior to any disclosure, so that Alliant can, at its option, take steps to protect the confidential and proprietary information contained in this proposal. The breach of this confidentiality obligation may result in irreparable harm to Alliant and, as such, the recipient acknowledges and agrees that Alliant shall be entitled to pursue all available legal and equitable remedies, including injunctive relief, without the requirement to post a bond, in the event of a breach.

DISCLAIMERS AND DISCLOSURES
Changes in Services: If Client requests a change in Services or if changes in Client’s size, operations, or organization require a change in the scope and/or nature of the Services and/or Plans, the compensation described in this RFP response will be adjusted accordingly.

Transparency and Disclosure: Upon Client’s reasonable request, Alliant will disclose Commissions it receives, where possible, in connection with any insurance placements on behalf of Client under Alliant’s “Transparency and Disclosure” policy, a copy of which is made available upon request. Pursuant to its policy, Alliant will conduct business in conformance with all applicable insurance regulations and in advancement of the best interests of its clients. In addition, Alliant’s conflict of interest policy precludes it from accepting any form of broker incentives that would result in business being placed with carriers in conflict with the interests of Alliant’s clients.

Services Included in Cost of Premium: In addition to the compensation described in this RFP response, Alliant and/or its related entities may receive additional compensation for underwriting, program administration, and other services that are (a) provided to either Client or the insurance carrier, (b) not contracted for directly by Client, and (c) outside the Scope of Services. This additional compensation, if any, will be included in the cost of the premium Client pays to the carrier and accordingly, will create no additional cost for Client. Notwithstanding this paragraph, any services contracted for directly by Client may be subject to additional costs.

Indirect Income: With exception, Alliant may also receive income because of a contingent or supplemental income agreement with the insurance carriers. Client may opt-out of having its premiums included in the calculation of indirect income by accessing the “opt-out” form from the link on Alliant’s website:
http://www.alliant.com/Legal-Notices/Pages/Disclosure-Policy.aspx. The parties acknowledge that indirect income, if any, is determined by insurance carriers, and if the Client does not opt-out, it remains the carriers’ exclusive decision to include or exclude certain premiums in any calculation. The availability of information regarding the make-up of any indirect income payment is at the carrier’s discretion.

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BROKER/CONSULTANT QUALIFCATIONS
Cover Letter and Executive Summary
September 15, 2025
City of Escondido
ATTN: Patrice Russell, Human Resources Manager
201 N. Broadway, Escondido, CA 92025
Dear Ms. Russell,
The City of Escondido (hereafter the City) has made clear that it is seeking a broker partner who can deliver a full range of services related to the design, implementation, maintenance, communication, and improvement of its employee insurance benefits program. This includes health, dental, vision, life, disability, voluntary plans, and wellness programs, all in support of a diverse workforce and multiple bargaining units.

Alliant Insurance Services Inc. (Alliant) has decades of experience delivering these services for California municipalities of similar size and complexity, and we are committed to achieving the City’s goals through a proactive, data driven, and hands on approach.

As outlined in the signature section of this proposal, Alliant’s authorized representative, Tom Quirk, has certified our intent to bid on all sections of the scope of work, the accuracy of all information provided, and the validity of this proposal for 120 days from submission. Contact information for our primary proposal representative is also included in that section.

Why the City Should Engage Alliant
Alliant brings extensive experience negotiating benefit programs tailored to the unique needs of public agencies while effectively managing costs. Our dedicated service team has deep expertise supporting municipalities with multiple bargaining units, ensuring responsive communication and year-round accessibility. We further maximize value through access to pooled purchasing arrangements that leverage the combined buying power of similar entities, resulting in more competitive pricing and enhanced program options. We consistently deliver measurable results in cost savings, compliance assurance, and employee engagement, all supported by transparent reporting and clear accountability.

With a comprehensive understanding of municipal benefits challenges and a proven track record of success, Alliant is well-equipped to partner with the City to achieve your goals.

Our Approach for Escondido
Alliant delivers a level of brokerage service that goes beyond the standard renewal-focused model other firms rely on. We leverage pooled purchasing arrangements to secure lower Resolution No. 2025-155
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premiums and richer plan designs and apply collective bargaining expertise to model the financial impact of benefit options in real time. Allowing the City to enter negotiations with union-ready, data-backed proposals. Our proprietary analytics tools compare Escondido’s plans, costs, and contribution strategies against peer cities and counties statewide, giving leaders an objective framework for decision-making.

We further protect the City through municipality-specific compliance audits across ACA, COBRA, and CalPERS helping avoid penalties and litigation. Finally, we design multilingual, culturally relevant communication campaigns—supported by decision tools and onsite/virtual benefits fairs—that help employees better understand the value of their City-sponsored benefits. This combination of coalition leverage, bargaining expertise, benchmarking, analytics, compliance rigor, and employee engagement is unique to Alliant and ensures measurable savings, protection, and satisfaction for Escondido.

Proven Public Sector Outcomes
Our work with similar California municipalities has delivered tangible results, including $1.4 million in projected medical plan savings for a Southern California city by aligning carrier rates with claims experience while preserving plan designs. We secured a 17% reduction in dental and vision administrative fees for a county client through competitive bidding and contract renegotiation, accompanied by improved service guarantees. For another municipal client, we avoided $250,000 in IRS penalties by identifying and resolving ACA reporting errors before deadlines. Additionally, our efforts in launching multilingual open enrollment materials and onsite benefits fairs achieved a 92% active enrollment rate for a city client.

Acknowledgement
By submitting this proposal, Alliant acknowledges that we have read and understand the contents of RFP No. 25-18 and agree to comply with all requirements and conditions contained in the RFP and all applicable exhibits. Please see Exhibit 1 for Alliant’s ‘GENERAL CONDITIONS – Public Agency Clause’ document, Exhibit 2 for our ‘NONCOLLUSION DECLARATION’ document, and Exhibit 3 for our Redlines/Exceptions to the proposed Consulting Agreement.

We look forward to bringing our municipal expertise, market leverage, and dedicated local service to help the City meet its benefit program goals, protect taxpayer resources, and deliver value to every employee.

Sincerely,
Tom Quirk
First Vice President, Consultant
CA Insurance License # 0C48707
(949) 660-5952
[email protected]
Stephen Menzia
Assistant Vice President, Consultant
CA Insurance License #4471603
(949) 660-8191
[email protected]
Servicing Office/Headquarters: 18100 Von Karman Avenue, 10th Floor, Irvine, CA 92612 Resolution No. 2025-155
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Alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 6 Alliant Insurance Services, Inc. (Alliant)
Firm Information
a. Organizational structure of the firm, including the type of firm (individual, partnership, corporation, subsidiary, or government entity); and history, including number of years in existence, number and location of offices, total number of employees.

Alliant Insurance Services, Inc. is a 51% employee-owned, privately held (C) Corporation with a 100-year history in the insurance industry. Founded in 1925 as the Robert F. Driver Company in downtown San Diego, the firm was renamed Driver-Alliant Insurance Services, Inc. in 2001 and adopted its current name in 2006. Today, Alliant is the 5th largest brokerage and consulting firm in the nation, employing 14,000+ people across 130+ offices. Our corporate headquarters is in Irvine, California, with operational headquarters in San Diego.

Our company is organized into three main business groups: Employee Benefits, Commercial Insurance, and Private Clients. The Employee Benefits division operates independently, generating 30% of Alliant’s total revenue and staffed by over 1,672 benefits professionals serving around 9,800 clients.

We serve over 27,000 clients across various sectors, including public entities, non-profits, higher education, tribal nations, and businesses in industries such as real estate, retail, healthcare, financial services, energy, marine, law, construction, biotech, and aviation. Our services cover employee benefits, property and casualty, workers’ compensation, surety, and financial solutions.

Our expertise includes strategic planning, plan funding and design, financial and data analytics, pharmacy consulting, compliance, vendor management, open enrollment, employee communications and engagement, health and wellness, benefits help desk, absence management, disability, life and voluntary benefits, executive benefits, technology consulting, global benefits, mergers and acquisitions, and retirement planning. Our mission is to promote innovation and problem-solving in employee benefits by applying high-value strategies that help clients stay ahead in a changing industry. By improving health literacy and encouraging wellness, we enhance employee benefits experiences and aim for more cost-effective care. b. Names and titles of all principals/officers of the firm (name, title, phone number).

Alliant is governed by its Board of Directors, which provides overall strategic oversight for the firm. The Executive Management team drives day-to-day leadership, ensuring consistency, innovation, and alignment across all Alliant divisions so that clients benefit from a unified vision.

For the names of our Board of Directors and Executive Management leaders, please visit our website here: https://alliant.com/about/leadership/#.

Furthermore, within the Employee Benefits division, leadership is directed by Kevin Overbey, President of Employee Benefits and member of Executive Management. Kevin oversees our Employee Benefits national leadership team which direct division-wide operations and strategy, ensuring that all Employee Benefits initiatives are designed to complement our corporate goals, improve outcomes, and create value for clients.

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Supporting Kevin and the Employee Benefits national leadership team, are Managing Directors who adapt national strategies to the local market, providing clients with both the scale of a national firm and the attentiveness of local expertise. At the next level, senior professionals with titles ranging from Assistant Vice President to Senior Executive Vice President reinforce office leadership by driving collaboration, ensuring responsive service, and supporting seamless execution.

While Alliant does not universally use the designation of “Principal,” our structure reflects a well-defined hierarchy of seasoned leaders whose expertise translates directly into improved client strategies, operations, and results.

Below is the Senior Managing Director for all Employee Benefits and the Managing Directors who oversee our California offices, including the City of Escondido’s servicing offices, Irvine and San Diego.

Managing Directors
Employee Benefits
Bret Goodman
EVP, Senior Managing Director (925) 378-6710
[email protected]
California Offices
Mark Conway
SEVP, Managing Director
(949) 697-4180
[email protected]
Paul Moore
EVP, Managing Director
(949) 660-5962
[email protected]
c. List applicable certifications and licenses and the associated numbers.

Alliant maintains all required certifications and licenses necessary to operate as an employee benefits broker across the jurisdictions we serve. These include state-specific insurance licenses held by our individual producers, as well as corporate licensing where applicable. Due to the volume and variability of license numbers across our national team, we are happy to provide specific license details upon request or as needed for compliance verification but have provided your core account team’s license numbers.

Paul LaBounty, Executive Vice President: CA Insurance License #0B95943 Tom Quirk, First Vice President, Consultant: CA Insurance License #0C48707 Stephen Menzia, Assistant Vice President, Consultant: CA Insurance License #4471603 Heather Williams, Account Executive: CA Insurance License #0E85557 Cindy Marmolejo, Account Manager: CA Insurance License #0N01220 Alana Shaw, Account Analyst: CA Insurance License #2065682 Resolution No. 2025-155
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Project-Related Experience
a. Describe the ability of your firm to provide local service to sites/offices located in Escondido.

Alliant is set up to provide hands-on, practical support to the City of Escondido. This account will be supported by teams in both our San Diego and Irvine offices, giving the City direct access to experienced consultants who know the region and can respond quickly, whether in person or virtually. Having local offices allows us to be on-site whenever needed. By coordinating across these offices, we deliver seamless service while staying closely attuned to the City’s specific needs, operations, and employees.

Just a few examples of local support we can provide to you and your team include facilitating committee meetings, hosting employee health fairs, providing hands-on assistance during open enrollment, and leading renewal and strategy meetings. Additionally, we’ll meet with and provide reports to various City representatives including City Council, City Manager, Human Resources Staff, and the Insurance Committee.
b. How many years has your firm been providing benefits to municipalities? Alliant Insurance Services, Inc. began working in the employee benefits field in 1971 and expanded its services to include the public sector in 1977. c. List the municipalities your firm provided similar services for within the past three (3) years. Include the number of employees for each agency.

Alliant is the largest public entity broker in California. We have over 1,000 public entity clients, including various cities, counties, special districts, community college districts, and K-12 public schools, either as direct, individual clients or as clients through our relationship with them as members of Joint Powers Authorities. Our extensive public entity client list keeps us proactively focused to solve issues that are unique to public entities. We strive to drive innovation in plan design and products to help public agencies contain costs, while providing exceptional benefits and services to their employees.

It is not our current practice to release Alliant’s entire public agency client database as these proposals become a public record and our competitors can access the information. However, we have included a partial list of our California Public Sector Clients below:

Partial California Public Entity Client List
Alameda, City of Orange County Transportation Authority Association of California Water Agencies
(ACWA)
Orange County Water District
Atascadero, City of Palo Alto, City of
Bay Area Air Quality Management District Pasadena Area Community College District Buena Park, City of Saddleback Valley Unified School District (SVUSD)
Butte, County of San Bernardino, City of
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Partial California Public Entity Client List
Calexico, City of San Bernardino Municipal Water
Department
California Highway Patrol San Diego, County of
CalOptima Health San Diego County Regional Airport
Authority
CenCal Health San Diego County Water Authority
Coast Community College District (CCCD) San Diego Housing Commission Costa Mesa, City of San Diego Metropolitan Transportation Authority
Culver City, City of San Jacinto, City of
Cypress, City of San Jose, City of
Downey Unified School District San Juan Capistrano, City of El Centro, City of San Luis Obispo, County of
El Centro Regional Medical Center San Luis Obispo Regional Transit Authority Encinitas, City of San Mateo, County of
Fullerton School District Santa Ana Unified School District Gardena, City of Santa Barbara, County of
Glendale, City of Santa Barbara Metropolitan Transit District Goleta, City of Santa Clara, City of
Huntington Beach, City of Santa Monica, City of
Huntington Beach Union High School District Santa Monica College Imperial, County of Solana Beach, City of
Imperial Irrigation District South Coast Air Quality Management District
Inland Empire Health Plan Superior Court of California, County of Alameda
Irvine, City of Superior Court of California, County of Merced
La Habra City School District Superior Court of California, County of Santa Barbara
Long Beach, City of Superior Court of California, County of Sonoma
Lompoc, City of Superior Court of California, County of Stanislaus
Los Angeles Community Development
Authority
Turlock Irrigation District
Los Angeles County Metro Transit Authority Tuolumne, County of Merced, City of Ventura County Deputy Sheriff’s
Association
Mission Viejo, City of Vernon, City of
Modesto, City of Walnut Creek, City of
Newport Beach, City of West Covina, City of
Oceanside, City of Yuba, County of
Orange County Department of Education
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d. Discuss your company’s resources and activities as they relate to knowledge and understanding of our industry.

As mentioned in the previous question, Alliant serves more than 1,000 public entities, making us California’s largest broker in this sector. This concentration gives us an understanding of the issues that matter most to public agencies such as balancing fiscal responsibility with employee needs, ensuring transparency, and creating sustainable solutions under public oversight.

Resources Built for Public Entities
Unlike other brokers, Alliant has dedicated resources created specifically for public agencies:

Public Entity Benchmarking Survey (2025)
Every two years, Alliant conducts a comprehensive survey of California public entities that tracks benefit design, contribution strategies, and cost trends. This proprietary tool allows agencies to benchmark against true peers—not private employers—and use validated data to support decisions with governing boards, employee groups, and the public. Visit the link here to view the 2025 Executive Summary results: https://eb.alliant.com/2025-alliant-ca-publicentity-benefits-benchmarking-summary.html Dedicated Public Entity Actuarial and Underwriting Team We have in-house actuaries and underwriters who focus exclusively on public agencies. They provide detailed renewal projections, financial modeling, and long-term liability analysis, including alternatives to CalPERS and OPEB strategies. Their work ensures decision-makers have defensible data to guide negotiations and public discussions.

Joint Labor-Management Expertise
For over 50 years, Alliant consultants have supported labor/management and benefit committee meetings. We provide education, compliance guidance, and scenario modeling that help agencies build consensus among elected officials, employee associations, and union leaders.

Exclusive Pooled Purchasing Programs: PRISM and Sourcewell Alliant is the only broker that can provide access to PRISM, the largest joint powers authority in California, and Sourcewell, a nationally recognized cooperative purchasing program. These programs give public entities access to pooled medical, dental, life, disability, vision, and EAP coverage with lower administrative fees, reduced carrier profit margins, and multi-year rate stability. Through these programs, agencies achieve meaningful savings and stability while maintaining autonomy in plan design. For more information on these programs, please see below.

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Specialized Programs Team
Based in Irvine, our Programs team develops and manages PRISM and Sourcewell programs on behalf of public entity members. They serve as the operational backbone—handling underwriting, carrier negotiations, program management, and account support—so agencies can benefit from pooled purchasing without the administrative burden.

Industry Conferences and Associations
Alliant’s Employee Benefits team regularly attends key industry conferences such as California Public Employers Labor Relations Association (CALPELRA), State and Local Government Benefits Associations (SALGBA), the Public Risk Innovation, Solutions, and Management (PRISM) Employee Benefits Symposium, and more, to stay informed on trends, regulations, and strategies that affect public sector organizations. As California’s premier public sector broker, Alliant always maintains a large presence at these conferences. At CALPELRA, we host an annual public sector mixer event for conference attendees which was attended by members of City staff just this past year. This involvement allows us to bring current, relevant insights directly to our clients. Our participation in these events supports informed decisionmaking and proactive benefits planning for our clients. We also hold memberships with organizations like the American Benefits Council, the Council of Insurance Agents and Brokers (CIAB), the Disability Management Employer Coalition (DMEC), and more, which provide access to benchmarking data, policy updates, and compliance resources that strengthen our ability to serve the city’s needs and beyond.

How We Apply This Expertise
Our knowledge translates into tangible results. For example, when a Southern California City named Alliant Broker of Record, we immediately leveraged our public entity expertise to cut their medical renewal from 9.5% to 4%, secured a competing proposal 2% below current rates with $125,000 in wellness funds, and negotiated $250,000 in performance guarantees from the carrier. We also introduced new self-insured dental and vision options that reduced costs by 6–18%. This outcome reflects how our public sector practice is built, not on generic broker services, but on decades of working side by side with agencies to address the realities they face: budget constraints, employee retention, compliance, transparency, and administrative demands.

Through proprietary tools like our statewide benchmarking survey, exclusive pooled purchasing programs, and dedicated actuarial and labor-management resources, Alliant delivers solutions that no other broker can provide. These resources give agencies a competitive, cost-effective benefits strategy that is transparent, defensible, and responsive to employees, governing boards, and the community.

Proprietary Programs & Offerings for California Public Agencies Alliant works with several Joint Powers Authorities (JPA’s) throughout the country to develop exclusive pooled purchasing benefit programs that are designed specifically for public agencies and their unique characteristics. These programs leverage volume to provide cost Resolution No. 2025-155
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savings and greater long-term stability through risk sharing. Our strategy is to provide an independent consulting approach and present both available program solutions as well as options that are available in the market such as VEBA and Sharp Health Plan.

PRISM Benefit Programs
The Public Risk Insurance Solutions Management (PRISM) is a member directed joint powers authority (JPA) comprised of California public agencies dedicated to controlling losses and providing risk management and employee benefit solutions. PRISM’s membership has expanded to include 94% of California Counties, 60% of California Cities and several other public districts California Public Agencies (Superior Courts, Special Districts and other Joint Powers Authorities).

PRISM Benefit Programs leverage volume to offer lower administrative fees, reduced carrier profit margin and risk sharing to create more stable renewals; the result is lower costs and greater long-term stability for PRISM program members. Through Alliant, the City has access to PRISM Benefit Programs including Medical, Dental, Life, Disability, Paid Family Leave, Vision and EAP. Note that access to PRISM Benefit programs is exclusively through Alliant; other Brokers may not access PRISM Benefit Programs. Below shows renewal history for PRISM Benefit Programs:

PRISM PROGRAM AVERAGE RENEWALS
PRISMHealth – Medical
Program
• January 2025: 4.66%
• Historical Average:

5.7%
PRISM Vision (VSP)
• 2021-2025: Rate Pass
• 2018-2021: Rate Pass
• 2015-2018: Rate Pass
• 2013-2015: 4%
• 2011-2013: Rate Pass
PRISM Life and Disability
• 2023-2026: Rate Pass
• 2020-2023: -2% Life; -
4% DI
• 2017-2020: Rate Pass
Life & DI
• 2014-2017: -5% Life;
Rate Pass DI
PRISM Dental
• 2025: -3.5% to -3.1%
• 2024: -3.1% to -3.1%
• 2023: 0.0% to 0.5%
• 2022: 3.3% to 3.9%
• 2021: -1.3% to -1.3%
• 2020: 0.0% to -0.90%
PRISM Vision (EyeMed)
• 2021-2025: Rate Pass
• 2018-2021: Rate Pass
• 2016-2018: Rate Pass
• 2012-2016: Rate Pass

PRISM EAP
• Concern
• 2023-2026: Rate
Guarantee
• Anthem
• 2023-2026: 5%
• 2018-2023: -5%
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PRISMHealth - Medical Program
A self-funded not-for-profit Medical Purchasing Program that was launched in 2003 to offer public agencies an alternative to the state-run CalPERS Program. Since inception, the program has seen steady growth as illustrated below. As of 1/1/24, PRISMHealth had approx. 42,000 covered employee lives and $748M in annual premium and is the second largest non-School purchasing coalition in California after CalPERS.

PRISMHealth offers a choice of either Anthem Blue Cross or Blue Shield of California products alongside Kaiser for its member employers. PRISM Health uses a unique risk sharing methodology to reduce volatility and provide more stable renewals for CA public agencies which is reflected in our stable renewal history. In addition to providing custom plan designs for active and retiree plans, PRISM offers several unique benefits for employees and dependents including:
• $0 Copay surgeries and cancer care at select Centers of Excellence (Example: City of Hope, Scripps in San Diego among others)
• $0 Copay for Diabetes Care via a program that offers a Digital Glucometer and access to a clinical care team that includes a physician, coach, nutritionist, and social worker. • $0 copay for Digital Physical Therapy and pain management • PPO Plans with $0 Virtual Primary Care and $0 Virtual Mental Health Care • $0 Copays for generic maintenance medications via mail order program PRISMHealth has a long history of providing renewal premium increases that outperform the marketplace. Since 2003, the program has an average renewal increase of 5.7%, outperforming both the direct marketplace and CalPERS during that timeframe.

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NEW! PRISM EAP Program for First Responders
First Responders often face extreme stressors in the course of their duties, which can result in profound, long-lasting effects that can take a toll on mental health and emotional wellbeing.

To address the unique needs of First Responders, PRISM created a Public Safety Support Task Force (PSSTF) comprised of PRISM member agencies, active-duty law enforcement employees, PRISM staff, mental health clinicians experienced in treating First Responders and Alliant Consultants.

The Task Force worked with Alliant to create the PRISM ConcernPlus First Responder EAP Program that will overlap, complement or replace existing services offered to First Responders and their family members to include:
• Rapid access to culturally competent mental health providers • Enhanced EAP sessions – 8, 10 or 15
• Additional EAP sessions once session limit has been met (if clinically appropriate) • Specialized First Responder Critical Incident services • Specialized First Responder Training Programs
• Preventive services, screenings and support
• Culturally competent Peer Support training and guidance This unique EAP Program includes Culturally Competent Providers who consider values, beliefs and culture when providing care. They build trust, understand the demands of the job, are licensed, and specifically trained to treat the unique needs of first responders and their families; this includes training in techniques for individuals suffering from trauma including:

EMDR, Brainspotting, CISM, CBT with trauma focus.

Sourcewell Employee Benefits Program
The Sourcewell Employee Benefits Program was created by Alliant and is managed by our Programs team in Irvine, CA. It is a national cooperative purchasing program that allows public entities, schools, and nonprofits to access competitively bid, nationally awarded employee benefits contracts without having to run their own RFP process. By pooling participants across the country, Sourcewell leverages collective purchasing power to secure volume pricing and rate stability that individual agencies cannot achieve on their own.

Sourcewell is a public service cooperative (formerly NJPA) with more than 50,000 member agencies and over $3 billion in annual purchases. Membership is free, with no fees or obligations, and most public agencies in California are already members. Through Alliant, agencies can access Sourcewell’s employee benefits programs along with other cooperative contracts covering a wide range of products and services.

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Program Advantages
• Eliminates the need for a duplicate procurement process by utilizing pre-solicited, competitively awarded contract
• Access to Alliant’s Programs team for ongoing support and administration • Participation in a joint purchasing and risk-sharing pool of public entities, schools, and nonprofits
• Volume-based pricing not otherwise available in the standard marketplace • Reduced administrative costs by removing profit load from carrier premiums, leaving only true administrative and claims costs
• Flexibility to design custom benefit plans within the cooperative structure • Multi-year rate guarantees for added budget predictability • Greater stability, as renewals are based on the pooled experience of all participants e. Describe the responsibility, experience and qualifications of the individual(s) who would comprise the service team.

The City of Escondido’s service team will consist of experienced professionals with specialized expertise in employee benefits consulting, account management, compliance, communications, underwriting, and data analysis. Each team member brings a strong background in their respective area and is responsible for delivering strategic guidance, dayto-day service, and technical support. The team is structured to ensure seamless coordination, timely execution of deliverables, and proactive engagement with the City’s HR and Finance departments. Please refer to the organizational chart below for an overview of the proposed service team and their roles. See Exhibit 4 for the team’s biographies.

Executive & Strategic Advisory Team Role
Paul LaBounty, CEBS, EVP, Executive
Sponsor
(760) 271-2186
[email protected]
Industry Experience since 1986
With Alliant: 1997
Executive Sponsor responsible for
overseeing execution of Employee
Benefits deliverables and ensures
appropriate team resources
Tom Quirk, FVP, Lead Consultant
(949) 660-5952
[email protected]
Industry Experience since 1998
With Alliant: 2015
Responsible for overseeing client
satisfaction and strategy.

Stephen Menzia, AVP, Consultant
(949) 660-8191
[email protected]
Industry Experience since 2020
With Alliant: 2025
Responsible for collaborating with Tom
and other Benefits Consultants on the
development and execution of client
centered strategies.

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Core Service Team Role
Heather Williams, VP, Account
Executive
(949) 660-5945
[email protected]
Industry Experience since 1997
With Alliant: 2020
Oversees and manages plan
performance, ensures appropriate
strategic direction and execution of
deliverables as well as leads the service
team.

Cindy Marmolejo, Account Manager
(925) 527-9865
[email protected]
Industry Experience since 2012
With Alliant: 2021
Supports consultants with execution of
key deliverables, day-to-day service
contact, escalated claim issues,
compliance and regulatory guidance.

Alana Shaw, Account Associate
(213) 406-1325
[email protected]
Industry Experience since 2019
With Alliant: 2023
Assists in plan administration including
employee communications, document
review, billing and claim issues, and is
back-up for Account Manager.

Employee Benefits Specialty Resource Team
Legislative Compliance
Andrea Alarcon, J.D., Compliance Consultant
Industry Experience since 2010
Provides compliance expertise, helping clients navigate legal and regulatory requirements in benefits administration.

Health & Productivity
Niti Thai, VP, Health & Productivity Consultant
Industry Experience since 2014
Provides strategic guidance on health and productivity programs, focused on improving employee health outcomes.

Megan Reisbeck, AVP, Health & Productivity Account Manager Industry Experience since 2019
Manages the day-to-day execution of health and productivity initiatives, ensuring effective implementation, coordination, and client support.

Employee Benefits Communications
Debbie Rey, AVP, Employee Benefits Communications Consultant Industry Experience since 2017
Leads the development and delivery of strategic communications to enhance employee understanding and engagement with benefits programs.

Grace Johnson, AVP, Graphics Communications Specialist
Industry Experience since 2019
Designs visually compelling materials that support benefits communication strategies and strengthen employee engagement.

Underwriting
Amy Feldberg, VP, Underwriting and Stop Loss Lead
Industry Experience since 2008
Specializes in underwriting and stop-loss insurance, ensuring cost-effective risk management solutions.

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Actuarial and Data Analytics
Doug Levit, FSA, MAAA, FCA, EVP, Director Analytics
Industry Experience since 2000
Oversees Alliant’s national data warehouse to deliver actionable insights on healthcare trends and outcomes, supporting clients with data-driven plan design and cost containment strategies.

Pharmacy
Zachary Peterson, VP, Pharmacy Consultant
Industry Experience since 2014
Advises clients on pharmacy benefit design, cost containment, and clinical strategies to improve plan performance and member outcomes.

Voluntary Benefits
Kerstin VanZanten, VP, Director, Voluntary Benefits
Industry Experience since 2003
Leads voluntary benefits consulting, helping clients develop additional benefits options for employees.

Alliant Medicare Solutions (AMS)
Ed Bennett, VP, President of Marketing & Strategic Development, AMS Industry Experience since 1987
Manages marketing and strategy for Medicare solutions, providing expert guidance on Medicare-related benefits.
f. Describe the firm’s philosophy for servicing an account and commitment to customer service and quality assurance.

At Alliant, every client receives the same high level of service and support—regardless of size.

We believe smaller organizations deserve the same strategic guidance and resources as the largest employers. You’ll have a dedicated local team with public sector expertise, committed to proactive, hands-on service. Our high-touch model emphasizes responsiveness, tailored strategies, and direct access to senior consultants and specialists. We ensure quality through regular stewardship meetings, detailed workplans, compliance oversight, and proactive renewal planning. Client satisfaction is our key performance measure, evaluated annually through survey feedback.

The City would be treated as a priority client, receiving strategic advice, innovative solutions, and day-to-day support to meet your needs.

Alliant’s philosophy for servicing is centered on forming integrated consulting and service teams that prioritize client needs. Alliant will function as a liaison between the City and all insurance carriers and third-party vendors. As part of our proposed services, your Alliant team will:
• Respond to and expedite resolution of all issues regarding contract administration, service provisions, benefits coverage, billing questions, and service delivery in a timely manner. 24-hour (maximum) response time - calls or emails • Work with insurance carriers, providers, and network administrators to resolve claims disputes, eligibility and billing errors, contract discrepancies, and quality of care Resolution No. 2025-155
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• Ensure that the City receives the highest level of timely and accurate problem-solving satisfaction
• Your dedicated account team is available on demand to help resolve complicated administrative issues. In general, the types of issues escalated to Alliant fall into one of these categories:
o Carrier/vendor service or
contract related
o Enrollment and claims related
o Benefits technology related
o Compliance related
o Provide Annual Stewardship
reports (progress towards set
goals and deliverables)
g. Describe your firm’s resources or methods to provide education on best practices, trends or hot topics.

At Alliant, we believe that empowering our clients with timely, relevant, and actionable knowledge is essential to navigating the evolving landscape of employee benefits. Our commitment to education is reflected in a robust suite of resources and learning platforms designed to deliver insights on best practices, emerging trends, and compliance hot topics.

Whether through interactive webinars, expert-authored publications, or on-demand training tools, Alliant ensures that clients have access to the information they need to make informed decisions and stay ahead in a dynamic marketplace. Below are a variety of resources we can provide to the City, including:
• Webinars: Regular client webinars hosted by specialized service departments, often approved for SHRM and HRCI credits. Topics include strategies for addressing trends and legislation.
• Insights: White papers prepared by Subject Matter Experts (SMEs) that simplify complex issues, enabling clients to make informed decisions about their programs. • Compliant with Alliant Podcasts: Quick legislative updates and commentary on compliance hot topics, hosted by in-house attorneys and compliance experts. • HR Workplace Services (HRWS): Access to a library of short videos on key HR topics, including COBRA, leaves, and employment law basics, as well as harassment training specific to state/jurisdiction requirements.
• Knowledge Transfer Processes: Weekly Employee Benefits Blasts, Friday Fast Facts for compliance updates, online learning courses, and internal consultant meetings to share new ideas and client experiences.
• Vendor Summits and Intelligence Teams: Annual vendor summits and intelligence teams that analyze vendor capabilities and provide insights on market developments. • Public Entity Benchmarking Survey: Alliant conducts targeted industry research, including direct surveys of clients and prospects in key sectors like Public Entities.

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Every two years, we administer the California Public Entity Benefits and Perks Survey, covering plan designs, costs, contributions, and other benefit offerings. View the 2025 Executive Summary here.

These resources are designed to ensure clients stay informed and equipped with the latest best practices and trends in employee benefits.

Alliant Employee Benefits: Learning Academy
There is an extraordinary amount of innovation in the employee benefits world, and it is not always possible to cover the variety of trends in the marketplace during our face-to-face meetings. As a result, we have created the Alliant Employee Benefits Learning Academy which consists of virtual or in-person educational events throughout the year to keep our clients informed about marketplace trends and solutions that may be relevant for their employee benefit program. Some topics discussed have been Cost Containment, Digital Health, Navigation & Advocacy, Medicare, Health & Wellness, Modern Maternity Benefits, Eldercare & Childcare, Voluntary Benefits & Financial Wellness, and more. Recently, members of City HR staff attended our seminar on paid family leave (Alliant Leave Advantage) at the San Diego Zoo.
h. Describe the organization’s legal research capabilities and how you communicate legislative updates to your clients.

Alliant’s National Compliance Department
Alliant has a National Compliance Department to support our clients' benefits compliance needs, working both independently and as an integral part of Alliant’s dedicated account team for the City. The practice is staffed by experienced attorneys and benefits professionals who exclusively review, research, and help problem-solve the employee benefits compliance needs of our clients.

We monitor compliance regulations at the federal, state, and local levels. Our scope of expertise includes issues related to ERISA, ACA/Health Care Reform, Plan Documents, COBRA, HIPAA, Cafeteria Plans, and Medicare. We remain current with all federal regulatory agencies, including the Internal Revenue Service (IRS), the Department of Labor (DOL), the Department of Health and Human Services (HHS), and the Centers for Medicare and Medicaid Services (CMS).

Andrea Alarcon, J.D., is a member of our National Compliance Department and a member of your Alliant account team. She is an attorney and the City’s individual compliance and ERISA consultant. She is available to answer questions and provide general guidance on any regulatory concern specific to your organization.

Please note: This valuable service, available at no cost to the City, is educational and advisory.

It does not represent, nor should it be construed as legal counsel or representation for the City.

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Specific compliance tools, resources, support, and services Alliant provides to the City include, but are not limited to, the following:
• Conduct an annual compliance readiness audit for the City • Prepare signature-ready Form 5500s and your Summary Annual Report • Maintain and update all plan documents to ensure they are accurate, ERISA compliant, properly executed, and support the City’s legal obligations as Plan Sponsor • Provide access to the contents of Alliant’s online compliance library of news and research, which we continually update on a topic-by-topic basis • Provide Alliant’s series of Compliance Toolkits. Each toolkit gives the City consolidated guidance, action plans, and forms/templates to fulfill the complex requirements for “major” (and ongoing) compliance subjects such as Healthcare Reform, HIPAA, and ERISA
• Identify all required ACA filings and assist the City with completion • Provide all required employer/employee compliance notifications (including updates) as required by law for the City to distribute
• Continually identify, research, and communicate changes in compliance laws through our National Compliance Department
Alliant utilizes a wide range of communication formats and media throughout the plan year to keep the City aware and educated regarding the latest, most important compliance developments. We deliver:
• Weekly newsletters: Friday Fast Facts (on a broad range of group health compliance issues)
• Timely Compliance Alerts on new regulatory requirements • In-depth analysis of important select topics through:
o Quarterly client webinars
o Our “Compliant with Alliant” podcast series
o White papers and plan modelers
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i. Describe your renewal process and timelines.

The Alliant team will spread the renewal tasks throughout the year so that there should not be much of an additional time commitment on staff, even during the initial renewal period. We guide you appropriately with our knowledge about the various vendors in consideration. We then push the requests out to the markets that could take on and solve your needs in a culturally appropriate way.

Quarter 1
• Evaluate the just completed renewal process
• Start planning for next year
• Identify off-cycle projects
• Create annual work plan and timelines
Quarter 2
• Evaluate progress relative to our three- and five-year strategic planning calendar • Discuss long-term strategic goals relative to strategy • Consider how benefit program is positioned relative to fundamental shifts occurring in the healthcare industry
Quarter 3
Present completed detailed analysis of claims activity on a rolling 12-month basis Request early renewal bids from all incumbent carriers
Prepare forecast of premiums and services cost and provide notice of interim changes Quarter 4
Open enrollment communications and meetings
Vendor implementations (if applicable)
Renewal Negotiation
As the state’s #1 public sector broker, Alliant brings unmatched leverage and market influence to renewal negotiations. Our service team partners closely with our in-house underwriters to challenge carrier assumptions, analyze experience, and ensure you receive the most competitive terms possible. By combining deep technical analysis with the strength of Alliant’s vast book of business, we consistently secure favorable outcomes for our public sector clients.

Our approach includes:
• Reviewing carrier renewal calculations for accuracy and fairness • Issuing an actuarially sound renewal challenge/reprice for vendors to comply with • Evaluating demographic changes through census analysis and comparing against carrier assumptions
• Leveraging Alliant’s extensive public sector market presence to negotiate the lowest possible costs
• Identifying and recommending cost-saving opportunities that preserve benefit integrity • Marketing lines of coverage to alternative carriers when appropriate to test competitiveness
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Vendor Management and Evaluation
We will take full responsibility for vendor management, ensuring that we respond to client requirements and preferences. We manage the entire marketing process for vendors, from pre-qualification to contract negotiation. We evaluate vendors based on various criteria, including:
• Underwriting capabilities
• Account management team
• Plan member support services
• Provider networks
• Financial soundness
• Claim payment procedures
Renewal Process and Issue Resolution
We also manage the renewal process, ensuring a smooth transition and resolving any service issues that may arise. We track vendor performance and engage with them to find a resolution if any problems occur.
j. Describe your firm’s capabilities with regard to communication. Include ongoing employee communication/open enrollment and web based communications.

At Alliant, we view communications as one of the most powerful tools to drive employee engagement and maximize the value of your benefits program. Our dedicated Communications Practice is a true differentiator for our firm. This in-house team brings expertise in benefits communication, employee engagement strategies, and creative design.

They specialize in translating complex benefits information into clear, accessible, and compelling messages that resonate with diverse employee populations.

We offer a robust array of standard employee communications, which includes a full spectrum of digital and print communication resources and a benefit web portal. Some clients want custom communications that reflect their company, culture, and market. Our team has created amazing custom communications for clients in the public sector that include characters or the company’s products.

Alliant Standard Communications
• Benefits Brochure: A simple design and standard text that can be customized for various employee groups/locations. This brochure may be distributed as a PDF, posted online, and/or printed and distributed.
• Postcards: For companies that want to send out announcements ahead of Open Enrollment, we develop postcards that coordinate with the look of the Benefits Summary, professionally printed and mailed to employees’ homes. • Posters: Worksite posters are an effective way to remind employees about Open Enrollment dates, action steps, and to round out your campaign.

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• Open Enrollment Email Announcements: We prepare a series of emails leading up to Open Enrollment, communicating benefit changes, employee action steps, meeting schedules, and anything else that employees need to know to successfully complete enrollment.
• Open Enrollment Presentation: For your Open Enrollment meetings, we prepare an engaging presentation summarizing the benefit changes for the coming year and highlighting any benefits that you want employees to focus on. If you would like to record your presentation, we use the Brainshark platform that enables either your Alliant team, one of your Benefits/HR staff, or a professional voiceover artist to bring your presentation to life. Employees can access the presentation from any computer or mobile device, regardless of platform. The recording also allows the viewer to jump to sections of interest.
• MyBenefits.Life: MyBenefits.Life® (MBL) is a web portal (mobile optimized) that gives employees and their dependents 24/7 access to all their benefits information. MBL makes communicating benefits information easy, with benefit plan information, open enrollment details, tips for new hires, perks, time off, and more. Visit the link here to view a sample MBL demo: https://demo.mybenefits.life/
Besides the core open enrollment resources, Alliant can provide supplemental communications to help your employees engage with their benefits program year-round.

These include materials from our extensive library and tools from strategic vendor partners (i.e. print vendors, Brainshark, and more).
• New Hire/Recruiting Summary
• Postcards/Mailers
• Posters/Digital Signage
• High-Deductible Health Plan (HSA
Educational Campaign)
• Prescription Drug Education
• Condition Management
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• Health Fair Materials
• FSA Reminders
• Enrollment Announcement Landing
Pages
• Decision Support Tools
• Total Rewards Statements
View Sample Custom Communications here: https://alliantbenefits.cld.bz/RFPExhibitAlliantSampleCustomCommunications/4/ View Sample Custom Benefits Portal here: https://benefits.proofpoint.com/ k. Describe the resources and tools available for benchmarking.

Alliant uses benchmarking data from multiple data sources to enhance the range, accuracy, and quantity of data and the statistical validity of study results—not only within your industry, but from other industries that compete for the same talent pool. Our data sources relevant to the City include:
• Alliant Bi-Annual Public Sector Benchmark Survey: Alliant conducts targeted industry research, including direct surveys of clients and prospects in key sectors like Public Entities. Every two years, we administer the California Public Entity Benefits and Perks Survey, covering plan designs, costs, contributions, and other benefit offerings. View the 2025 Executive Summary here: https://eb.alliant.com/2025-alliant-ca-publicentity-benefits-benchmarking-summary.html • Alliant’s Proprietary Book Of Business Benchmarking Tool: Alliant has heavily invested in our own proprietary benchmarking tool which allows us to generate highly comparative data from our extensive client base.
• Alliant’s Agency Management System: Using our agency management system, we can prepare specific Business Intelligence Reports based on the system’s full inventory of tens of thousands of accounts outside of Alliant.
• National Health Benefits Surveys From Industry-Leading Organizations: For example, the American Business Counsel, the National Business Group on Health, the Integrated Resolution No. 2025-155
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Benefits Institute, and other industry sources such as MetLife, the Kaiser Family Foundation, and Mercer.
• Carrier-Based Studies Available To Alliant: We share relevant studies with clients. • Targeted Industry Research Conducted By Alliant: We directly survey clients and prospects from industries well-represented within our client base.

We use benchmarking to help you meet your recruitment, retention, and business goals. Upon becoming an Alliant client, we conduct a gap analysis to review and identify:
• Areas out of compliance
• Competitiveness with local market/industry
• Benefits design to deliver maximum value to employees • Alignment with your philosophy as a municipal employer At every renewal we review benefits against the changing local market using up-to-date data from multiple sources including local broker surveys and/or books of business, Alliant clients of similar size/industry, and external purchased reports and resources. Based on the results, we make recommendations to keep your benefits current and competitive.

Visit the link here for a sample benchmarking report: https://eb.alliant.com/alliant-healthwelfare-benchmarking-report/full-view.html l. What resources and tools do you offer clients around wellness initiatives? Alliant provides a comprehensive suite of wellness consulting resources and tools designed to enhance employee health, boost productivity, and reduce healthcare costs. Our approach is grounded in data, customization, and practical execution, ensuring that your wellness strategy aligns with both your workforce’s needs and your organization’s broader objectives.

Strategic Wellness Consulting
Our dedicated Health and Productivity Consultant leads the development and execution of the wellness strategy. This expert works closely with your team to:
• Develop and evolve a multi-year wellness roadmap tailored to your organizational footprint
• Integrate wellness initiatives with your broader benefits and population health strategy • Focus on high-impact areas such as chronic condition management, behavioral health, and productivity enhancement
• Collaborate with HR, leadership, and vendor partners to implement sustainable and measurable wellness programs
• Plan, Coordinate, & Execute Wellness Expos
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This role is not just advisory, the consultant actively manages performance, evaluates results, and adapts the strategy based on real-time insights.

Data-Driven Wellness Optimization
In partnership with our Data Analytics Team, we continuously evaluate claims trends, risk stratification, and high-cost drivers. This enables targeted intervention strategies to address preventable health risks and improve employee outcomes. Based on this analysis, we may recommend solutions such as:
• Partnering with third-party vendors to manage specific high-cost populations • Deploying care navigation or chronic disease management programs • Enhancing onsite or virtual wellness offerings based on identified workforce needs Assessment Tools
To ensure that your wellness strategy is both relevant and effective, we use proprietary diagnostic tools, including:
• Alliant Employer Readiness Assessment (AREA): A consultative tool that evaluates your organization’s current state across the five drivers of well-being, Physical Health, Emotional Wellness, Financial Security, Job Satisfaction, and Social Connectedness, to identify opportunities for meaningful impact.
• PlanIQ™: A sophisticated population health platform powered by Johns Hopkins ACG® methodology and Alliant’s proprietary Health Score. It incorporates claims data, Social Determinants of Health (SDOH), and Geographic Risk Indicators to uncover high-risk segments and optimize intervention strategies.

These tools guide the development of your wellness roadmap, allowing for precise alignment of vendors, communication strategies, and employee engagement activities.

Carrier Wellness Funds
Alliant has extensive experience in negotiating and leveraging carrier wellness funds to support and expand client wellness programs. We collaborate directly with health plan providers to secure dedicated wellness budgets, which have been used to fund a broad range of initiatives, including biometric screenings, health risk assessments, reward-based participation incentives, outreach and coaching for high-risk participants, and the development of customized employee communications and wellness microsites.

Over time, these negotiated wellness funds have enabled clients to significantly increase employee engagement and participation in wellness activities, launch branded wellness initiatives, and implement pilot incentive programs with direct financial rewards for employees.

Alliant continues to work with carriers and wellness vendors to fine-tune program designs and Resolution No. 2025-155
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maximize the impact of available wellness funding, ensuring measurable improvements in employee health and cost containment.

Custom Wellness Roadmap & Scalable Engagement
Based on assessment outcomes and organizational goals, our Health & Productivity team creates a tailored roadmap outlining strategic focus areas, recommended wellness initiatives and vendors, expected health and financial outcomes, and associated costs. This enables you to determine your desired level of engagement, from foundational support to fully integrated population health management, with complete transparency regarding resources and investment.

Example: Increasing Employee Engagement in Wellness Program • Challenge: A client approached Alliant with concerns about low engagement in their existing wellness program, despite offering a wide array of resources. Through a comprehensive survey, health risk assessments, and biometric data analysis, Alliant identified that the program was not aligned with the actual needs of employees and their families. The primary issues uncovered were personal stress, family relationships, and financial challenges.
• Solution: Alliant responded by recommending enhancements to the Employee Assistance Program (EAP), including more face-to-face visits and the addition of a crisis intervention component to help managers recognize signs of stress and depression.

The wellness program was further expanded to address financial wellbeing, introducing services such as student loan refinancing, debt consolidation, and preferred banking relationships. Health seminars on topics like understanding credit scores and managing impulsive stress shopping were also implemented to help employees address financial stressors.
• Outcome: As a result of these targeted changes, employee engagement in the wellness program increased significantly, rising from 21% to 40% within one year. The client’s executives recognized the program redesign as a tremendous success, highlighting the value of aligning wellness initiatives with the specific needs of the workforce.

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FEE INFORMATION
a. Describe your method of compensation for your services. Discuss how your method of compensation will be transparent and reported to our team. Does your company accept any carrier “overrides”? If on a commission basis, would your company be taking any form of compensation beyond the commission built into our premium rates? If selected, what are your methods of disclosing compensation to the City and the frequency of that disclosure?
Alliant offers a flexible compensation structure that promotes transparency through clearly disclosed fees with no hidden costs. Our compensation can be structured in several ways, depending on your preferences:
• Carrier commissions
• Fixed fees
• Hybrid models (commissions + fees)
We steer clear of billing practices based on time and expenses or hourly rates. Our allinclusive pricing model supports a comprehensive consulting approach that ensures our focus remains on delivering the best service to you without time restrictions. We do not charge hourly fees. Any specialty service fees are disclosed in advance for mutual agreement.

Alliant proposes compensation of an annual fee of $145,000. Please see Exhibit 5 for our proposed Scope of Services.

Compensation Disclosure Practices
Alliant tracks and reports all consulting compensation through our Compensation Disclosure Agreement, which is provided annually or upon request.

We comply with all applicable insurance regulations and maintain a strict conflict-of-interest policy. We do not accept carrier overrides, broker incentives, or bonuses that could compromise client interests.

Alliant does not participate in “pay-for-play” arrangements or national vendor agreements involving compensation for bid list inclusion or vendor vetting. For many clients, we are compensated solely through direct fees, with no commissions retained from benefit vendors.

In some cases, Alliant may receive indirect compensation, including contingent commissions from carriers. These commissions are determined solely by the carrier based on factors such as plan volume and retention rates, and do not impact your premium rates. Contingent commissions are used to support proprietary programs that enhance plan performance and improve the employee experience.

Clients can opt out of supplemental compensation by choosing a direct fee-based compensation arrangement, where Alliant is only compensated through direct fees and does not retain any commissions or supplemental compensation from benefit vendors.

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All compensation, including any contingent or bonus income, is disclosed to the City annually and made available upon request. Alliant ensures full transparency by tracking and documenting all compensation received, and we provide complete documentation of commissions from insurers without reservation.

Alliant Service Guarantee
Alliant is confident that we will be able to exceed your service expectations and provide bestin-class consulting. To illustrate our commitment to quality service, Alliant is willing to place 10% of our annual consulting fee at risk. At any time, the City can invoke the terms of the guarantee. All categories are based solely on HR’s satisfaction. Listed below are the categories of the Service Guarantee:
• Execution of Scope of Work (5%): Satisfaction with deliverables in the Scope of Work • Service & Support (5%): Service & Support to the City’s Benefits Team with decision making tools, attendance at meetings, and assistance for any implementation Resolution No. 2025-155
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CONTRACT
Before the City executes a contract resulting from this RFP, the selected firm shall furnish the City certificates evidencing insurance, as required by the City of Escondido. The city shall be named as additional insured. Certificates of Insurance must be accompanied by the applicable endorsements for the specific insurance policy.

The City’s standard Consulting Agreement is attached to this RFP as Exhibit 1. The successful consultant’s proposal submitted in response to this RFP may become part of the resulting Consulting Agreement (Exhibit 1). Any proposed waiver, or change to the resulting Consulting Agreement (Exhibit 1) must be clearly identified in Prospective consultant’s proposal. All contracts, and any addenda thereto, shall be subject to the City’s sole discretion and approval. The requirements and service standards of this RFP and the responses of the successful consultant will be incorporated by reference into the resulting agreement regarding the Project. The successful consultant shall enter into a contract within 20 calendar days of the City’s notice of award in substantially the same form as the Agreement (Exhibit 1).

Alliant acknowledges and agrees to comply with the City of Escondido’s insurance requirements as outlined in the RFP. Prior to execution of the contract, we will furnish the City with valid Certificates of Insurance evidencing coverage as required, and will name the City of Escondido as an additional insured. These certificates will be accompanied by the applicable endorsements for each specific insurance policy.

We have reviewed the City’s standard Consulting Agreement and understand that our submitted proposal may become part of the resulting agreement. Please see Exhibit 3 for our proposed changes to the Consulting Agreement. These changes are clearly identified and intended to support a mutually beneficial working relationship.

Alliant agrees to enter into a contract within 20 calendar days of the City’s notice of award, in substantially the same form as the Agreement, subject to the City’s review and approval of the proposed modifications.

We further acknowledge that all contracts and any addenda thereto are subject to the City’s sole discretion and approval, and that the requirements and service standards outlined in the RFP, along with our proposal, will be incorporated by reference into the final agreement.

Resolution No. 2025-155
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alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 31 Alliant Insurance Services, Inc. (Alliant)
S
Exhibit 1
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5. Applicable Laws. The contract awarded shall be governed in all respect by the laws of the State of California, and any litigation related to the contract or this RFP shall be brought in the State of California, with a venue of the San Diego Superior Courts. The firm awarded the contract shall comply with all applicable Federal, State, and local laws and regulations.

6. Nonconforming Terms and Conditions. Any proposal that includes terms and conditions that do not conform to the terms and conditions of this RFP is subject to rejection as nonresponsive. The City reserves the right to permit the respondent to withdraw non-conforming terms and conditions from its proposal prior to action by the City Council of the City of Escondido to award a contract.

7. Late Submissions: Any proposal received after the date and time specified for receipt shall not be accepted or considered.

8. Independent Contractor Status. The respondent agrees, if selected, that he or she shall perform the services as independent contractor(s) and not employee(s) of the City of Escondido. The City shall not be considered the employer of respondent. The respondent understands, if selected, the respondent shall have the sole responsibility for deciding the manner and means of providing the services, except as outlined in the final contract and its attachments or exhibits.

9. Indemnification. The respondent agrees, if selected, to indemnify and hold harmless the City and all its officers and employees from any and all liability, claims, costs, including reasonable attorney’s fees, demands, damages, expenses, and causes of action as outlined in the contract.

10. Examination of Solicitation. The respondent understands that the information provided herein is intended solely to assist the respondent in submittal preparation. To the best of the City’s knowledge, the information provided is accurate. However, the City does not warrant such accuracy, and any errors or omissions subsequently determined will not be construed as a basis for invalidating this solicitation. Further, by submitting a response to this solicitation, the respondent represents that he or she has thoroughly examined and become familiar with work required in the solicitation and is capable of performing quality work and to achieve the objectives of the City of Escondido.

XII. GENERAL CONDITIONS
PLEASE READ CAREFULLY. THE FOLLOWING GENERAL TERMS AND CONDITIONS ARE A PART OF ALL PROPOSALS SUBMITTED IN RESPONSE TO THIS RFP AND THE RESULTING CONTRACT.

This RFP as advertised, the specification requirements detailed in this RFP (including the following General Provisions), and documents on file with the City pertaining to the Project are subject to all provisions of the Ordinances of the City of Escondido. Each prospective consultant submitting a response to this RFP warrants that the submitted proposal is genuine Resolution No. 2025-155
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and non-collusive, or made in the interest of any person, firm, or corporation. A non-collusion declaration shall be properly completed and returned with the proposal documents.

In submitting a proposal in response to this RFP, each prospective consultant agrees to the following general terms and conditions:

1. Public Information: The City reserves the right to retain all proposals submitted and to use any ideas in a proposal regardless of whether that proposal is selected. Submission of a proposal in response to this RFP indicates the prospective consultant’s acceptance of all terms and conditions contained in this RFP, including all exhibits and attachments hereto, unless clearly and specifically stated otherwise.

2. Confidential Information: Any information deemed confidential or proprietary should be clearly identified by the prospective consultant as such. Information identified as confidential or proprietary will be protected and treated with confidentiality to the extent permitted by applicable local, state, and federal law.

3. Addendums: The City reserves the right to amend, alter, or revoke this RFP at any time. Any modifications, clarification, or additions will be distributed via email as an addendum.

4. Proposal Preparation Cost: The City is not obligated to reimburse any prospective consultant for expenses incurred in preparing proposals in response to this RFP. All Prospective consultants shall bear their own costs, fees, and expenses incurred in preparing proposals in response to this RFP.

5. Withdrawal of Proposal: A prospective consultant may modify or withdraw their proposal, either personally or by written request via email, at any time prior to the Submission Deadline. Such requests should be directed to the City’s Project Manager.

6. Inaccuracies or Misinterpretations: Subject to the City’s sole discretion, the City may terminate a prospective consultant from the RFP process or terminate any agreement with the Prospective consultant if the City determines that said Prospective consultant has: (i) made a material misstatement, (ii) made a material misrepresentation, or (iii) provided materially inaccurate information.

7. Optional Items: Prospective consultants may elect to provide recommendations and pricing for optional items. Pricing for optional items shall not be included in the minimum requirements pricing.

8. Business License: The successful consultant shall be required to obtain a City of Escondido Business License pursuant to the terms of Exhibit 1.

9. Signature: All proposals shall be signed in the name of the prospective consultant and shall bear the original signature in longhand of the persons duly authorized to sign the proposal. Obligations assumed by such signature shall be fulfilled.

10. Right to Reject Proposal: The City reserves the right to reject any or all proposals, to waive any non-material irregularities or information in any proposal, and to accept or reject any items or combination of items. The City is not obligated to explain or justify its selection or rejection of Resolution No. 2025-155
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any Prospective consultant. All proposals submitted in response to this RFP shall immediately become property of the City.

11. Right to Conduct Personal Interviews: The City reserves the right to conduct personal interviews or require oral presentations of any or all prospective consultants prior to selection.

12. Right to Request Additional Information: Prospective consultants shall furnish additional information as the City may reasonably require. The City reserves the right to investigate the qualifications of prospective consultants as it deems appropriate.

13. Right to Determine Financial Responsibility and Viability: The City reserves the right to request information pertaining to the financial stability of a prospective consultant to allow an appraisal of a prospective consultant’s current financial condition.

14. Understanding the Services to be Performed: By submitting a proposal in response to this RFP, each prospective consultant certifies that they have fully read and understand this RFP and have full knowledge of the scope, nature, quantity, and quality of services to be performed. Each prospective consultant understands that, if successful, they will be required to enter into a written contract in substantially the same form as Exhibit 1.

15. Award of Contract: Proposals submitted in response to this RFP will be analyzed and the contract awarded to the responsible prospective consultant whose proposal conforms to this RFP and is considered to be the most advantageous to the City, taking into consideration not just the proposal price, but also the evaluation criteria set forth in this RFP. If the prospective consultant does not execute a contract in substantially the same form as Exhibit 1 within 20 days after notification of award, the City may, subject to its sole discretion, (i) give notice to the Prospective consultant of the City's intent to select from the remaining Prospective consultants or (ii) issue a new RFP for the services.

16. Contract Funding: The City’s funding of any agreement resulting from this RFP shall be on a fiscal year basis and is subject to annual appropriations. Prospective consultant acknowledges that the City is a municipal corporation, is precluded by the State Constitution and other laws from entering into obligations that financially bind future governing bodies, and that, therefore, nothing in this RFP shall constitute an obligation of future legislative bodies of the City or State to appropriate funds for any agreement resulting from this RFP. Accordingly, prospective consultants acknowledge and agree that the funding for any agreement resulting from this RFP shall be contingent upon appropriation of funds.

17. City Provisions to Prevail: The terms of this RFP and the terms of any agreement resulting from this RFP shall govern the services. Any standard terms and conditions of the successful consultant shall not be acceptable to the City unless expressly agreed to by the City by separate document.

The City reserves the right to reject a proposal containing unacceptable conditions as nonresponsive as a condition of evaluation or award of the proposal.

18. Equal Employment Opportunity: The consultant awarded the project shall comply with all equal employment opportunity provisions of federal, state, and local non-discrimination laws, orders, regulations and guidelines as may be applicable to the consultant and be in effect during the performance of any agreement resulting from this RFP.

Resolution No. 2025-155
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19. Consulting Agreement: Consultants submitting a proposal in response to this RFP shall be prepared to use the City’s standard contract form (Exhibit 1) rather than its own contract form.

Services may not commence until Agreement for services is executed.

20. Prospective Consultant’s Invoices: Invoices shall be prepared and submitted to the City of Escondido. Invoices shall be submitted on a monthly basis and contain the following information:

Invoices should include all applicable sales or other taxes, and shall be remitted to appropriate agencies on the City’s behalf. All payments made pursuant to this contract are not assignable and shall only be made payable to the seller.

21. Payment Terms: The City’s payment terms are Net 30 days from date of invoice. No pre-payment or partial up front down payment will be made for any services or equipment. The time period allowed for payment, as indicated on the face hereof or offered by quote, bid, or proposal shall commence upon receipt of Prospective consultant’s invoice or upon receipt of the goods or services, whichever is later.

22. Insurance Requirements: The successful consultant must have insurance in accordance with the requirements listed in Exhibit 1.

23. Public Agency Clause: It is intended that other public agencies (e.g., city districts, public authorities, municipal utilities, public school districts and other political subdivisions or public corporations of California) shall have the option to participate in any award made as a result of this solicitation. The City shall incur no financial responsibility for their order placement and payments to the successful consultant. This option shall not be considered in proposal evaluation.

State whether said option is granted:
______________ ______________
YES NO
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alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 32 Alliant Insurance Services, Inc. (Alliant)
Exhibit 2
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NONCOLLUSION DECLARATION

TO BE EXECUTED BY PROSPECTIVE CONSULTANT AND SUBMITTED WITH PROPOSAL The undersigned declares:

The foregoing proposal submitted in response to the City of Escondido’s Request for Proposals No. 25-18 is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The proposal is genuine and not collusive or sham. The prospective consultant has not directly or indirectly induced or solicited any other prospective consultant to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any prospective consultant or anyone else to put in a sham proposal, or to refrain from submitting a proposal. The prospective consultant has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the prospective consultant or any other prospective consultant, or to fix any overhead, profit, or cost element of proposal price, or of that of any other prospective consultant. All statements contained in the proposal are true. The prospective consultant has not, directly or indirectly, submitted their proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal, and has not paid, and will not pay, any person or entity for such purpose.

Each individual executing this declaration on behalf of a prospective consultant that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that they have full power to execute, and does execute, this declaration on behalf of the prospective consultant.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on ______________________.

Date
___________________________________ ___________________________________ Signature Signature
Title Title
Of Of
APPROVED AS TO FORM:

OFFICE OF THE CITY ATTORNEY
MICHAEL R. MCGUINNESS, City Attorney
By: ______________________
September 15, 2025
First Vice President, Benefits Consultant
Alliant Insurance Services, Inc.

Assistant Vice President, Consultant
Alliant Insurance Services, Inc.

Digitally signed by Tom
Quirk
Date: 2025.09.12
08:12:06 -07'00'
Digitally signed by Stephen
Menzia
Date: 2025.09.12 08:13:20
-07'00'
Resolution No. 2025-155
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alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 33 Alliant Insurance Services, Inc. (Alliant)
Exhibit 3
Resolution No. 2025-155
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1 Alliant Insurance Services Inc.

September 15, 2025
Alliant Redlines and Exceptions Summary
City of Escondido
RFP No. 25-18: EMPLOYEE BENEFITS INSURANCE BROKER SERVICES Document: CONSULTING AGREEMENT
Section Name
and/or Page #
Redline/Exception/Comment

4. Personnel. The performance of the Services by certain professionals is significant to the CITY. As such, CONSULTANT shall only assign the persons listed on Attachment “ attached to this B”
Agreement and incorporated herein by this reference (“Personnel List”), to perform the Services. CONSULTANT shall not add or remove persons from the Personnel List without the City’s prior written consent. If CONSULTANT has not designated a person to perform a component of the Services, CONSULTANT shall not assign such component of the Services to a person without obtaining the City’s prior written consent. CONSULTANT shall not subcontract any component of the Services without obtaining the City’s prior written consent provided such consent is deemed given with respect to those persons or subcontractors listed in the Attachment B.

6. City Property. All original documents, drawings, electronic media, and other materials prepared by CONSULTANT pursuant to this Agreement specifically for the City, immediately become the exclusive property of the CITY, and shall not be used by CONSULTANT for any other purpose without the CITY’s prior written consent; provided however, City acknowledges that CONSULTANT, in performing the Services, may use patented and copyrighted materials, trade secrets, proprietary data, know-how, ideas, concepts, methodologies, practices, processes, procedures, techniques and written materials of CONSULTANT that existed prior to the commencement of the Services, and City agrees that CONSULTANT shall retain all right, title and interest in and to such items; provided, however, that CONSULTANT hereby grants City a nonexclusive, non-assignable, perpetual, royalty-free license to use such items that are embedded in the work product and are required for City’s own internal use of the work product.

7. Insurance
Requirements.
a. CONSULTANT shall procure and maintain, at its own cost, during the entire term of this Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the Services, and the results of such work, by CONSULTANT, its agents, representatives, employees, or subcontractors.

Insurance coverage shall be at least as broad as the following:

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2 Alliant Insurance Services Inc.
(1) Commercial General Liability. Insurance Services Office (“ISO”) Form CG 00 01 or comparable covering Commercial General Liability on an “occurrence” basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury, with limits no less than $2,000,000 per occurrence and $4,000,000 general aggregate.
(2) Automobile Liability. ISO Form CA 00 01 or comparable covering any auto (Code 1), or if CONSULTANT has no owned autos, hired (Code 8) and non-owned autos (Code 9), with limits no less than $1,000,000 per accident for bodily injury and property damage, unless waived by the CITY and approved in writing by the CITY’s Risk and Safety Division. (3) Workers’ Compensation. Worker’s Compensation as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease.
(4) Professional Liability (Errors and Omissions). Professional Liability (Errors and Omissions) appropriate to CONSULTANT’s profession, with limits no less than $2,000,000 per occurrence or claim and $2,000,000 aggregate.
(5) If CONSULTANT maintains broader coverage and/or higher limits than the minimums otherwise required by this Agreement, the CITY requires and shall be entitled to the broader coverage and/or the higher limits maintained by CONSULTANT.

7. Insurance
Requirements.
b. Each insurance policy required by this Agreement must be acceptable to the City Attorney and shall meet the following requirements:
(1) Acceptability of Insurers. Insurance coverage must be provided by an insurer authorized to conduct business in the state of California with a current A.M. Best’s rating of no less than A-: FSC VII, or as approved by the CITY.
(2) Additional Insured Status. Both the Commercial General Liability and the Automobile Liability policies must name the CITY (including its officials, officers, agents, employees, and volunteers) specifically as an additional insured under the policy on a separate endorsement page. The Commercial General Liability additional insured endorsement shall be at least as broad as ISO Form CG 20 10 11 85, or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38, and CG 20 37 if a later edition is used. The Automobile Liability endorsement shall be at least as broad as ISO Form CA 20 01.
(3) Primary Coverage. Except for Professional Liability, CONSULTANT’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 with respect to the CITY, its officials, officers, agents, Resolution No. 2025-155
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employees, and volunteers. Any insurance or self-insurance maintained by the CITY, its officials, officers, agents, employees, or volunteers shall be in excess of CONSULTANT’s insurance and shall not contribute with it.
(4) Notice of Cancellation. Each insurance policy shall provide that coverage shall not be canceled, except with prior written notice to the CITY.
(5) Subcontractors. If applicable, CONSULTANT shall require and verify that all subcontractors maintain insurance meeting all the requirements stated within this Agreement, and CONSULTANT shall ensure that the CITY (including its officials, officers, agents, employees, and volunteers) is an additional insured on any insurance required from a subcontractor.
(6) Waiver of Subrogation. Except of Professional Liability, CONSULTANT hereby grants to the CITY a waiver of any right to subrogation that any insurer of CONSULTANT may acquire against the CITY by virtue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this subsection shall apply regardless of whether or not the CITY has received a waiver of subrogation endorsement from the insurer. Any Workers’ Compensation policy required by this Agreement shall be endorsed with a waiver of subrogation in favor of the CITY for all work performed by the CONSULTANT, its agents, representatives, employees, and subcontractors.
(7) Self-Insurance. CONSULTANT may, with the CITY’s prior written consent, fulfill some or all of the insurance requirements contained in this Agreement under a plan of self- insurance. CONSULTANT shall only be permitted to utilize such self-insurance if, in the opinion of the CITY, CONSULTANT’s (i) net worth and (ii) reserves for payment of claims of liability against CONSULTANT are sufficient to adequately compensate for the lack of other insurance coverage required by this Agreement. CONSULTANT’s utilization of self- insurance shall not in any way limit the liabilities assumed by CONSULTANT pursuant to this Agreement.
(8) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the CITY.

7. Insurance
Requirements.
c. Verification of Coverage. At the time CONSULTANT executes this Agreement, CONSULTANT shall provide the CITY with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting the insurance coverage required by this Agreement), which shall meet all Resolution No. 2025-155
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requirements under this Agreement. Upon request, Tthe CITY reserves the right to require certificate of insurance. complete, certified copies of all required insurance policies, including endorsements required by this Agreement, at any time.

8. Indemnification,
Duty to Defend,
and Hold
Harmless.
[Please use this subsection (and delete subsections b and c, below) if this is a NON- CONSTRUCTION contract and is not regarding a DESIGN PROFESSIONAL (see subsection c for types of DESIGN PROFESSIONALS)] CONSULTANT (including CONSULTANT’s agents, employees, and subcontractors, if any) shall indemnify, defend, and hold harmless the CITY, its officials, officers, agents, employees, and volunteers from and against any and all claims, demands, actions, causes of action, proceedings (including but not limited to legal and administrative proceedings of any kind) brought by a third party including third party, suits, fines, penalties, judgments, orders, levies, costs, expenses, liabilities, losses, damages, or injuries, in law or equity, including without limitation the payment of all consequential damages and reasonable attorney’s fees and other related litigation costs and expenses (collectively, “Claims”), of every nature caused by, arising out of, or in connection withto the extent resulting from CONSULTANT’s negligent performance of the Services or its failure to comply with any of its obligations contained in this Agreement, except where caused by the sole negligence or willful misconduct of the CITY.

Resolution No. 2025-155
Exhibit "A"

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alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 34 Alliant Insurance Services, Inc. (Alliant)
Exhibit 4
Resolution No. 2025-155
Exhibit "A"

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Employee Benefits
Meet your Executive & Advisory Team
Resolution No. 2025-155
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Employee Benefits
Paul LaBounty
Executive Vice President

(619) 849-3878
[email protected]
San Diego Office
Responsibilities
As Executive Vice President, Paul is responsible for ensuring client satisfaction as well as overall achievement of benefit program goals and financial objectives. Paul will lead the client service team in providing strategic direction and executing on the tactical deliverables.

Achievements & Experience
Paul has been in the Benefits industry since 1986 and with Alliant since 1997. Paul has worked extensively with private and public entity clients and provides health and welfare plan consulting for employers of all sizes in government and private sector. Prior to Alliant, Paul worked as Group Manager in the San Diego Large Group Blue Cross office for 9 years.

Paul has a B.A. in Public Administration from San Diego State University and his Certified Employee Benefits Specialist (CEBS) designation from the Wharton School of Business at University of Pennsylvania. Paul currently serves as Chair of the ARC of San Diego Foundation Board.

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Employee Benefits
Tom Quirk
First Vice President, Producer
(949) 660-5952
[email protected]
Irvine Office
Responsibilities
As First Vice President, Producer, Tom is responsible for ensuring client satisfaction as well as overall achievement of benefit program goals and financial objectives. Tom will lead the client service team in providing strategic direction and executing on the tactical deliverables.

Achievements & Experience
Tom has more than 25 years of group insurance experience. He spent 13 years in a variety of sales and account management roles for Cigna and has a keen understanding of carrier underwriting models, service capabilities, and alternative funding. Prior to joining Alliant, he spent 4 years as Sales Vice President of Aetna’s Public & Labor Segment for the West.

Tom is a member of the Orange County Employee Benefits Council, and he regularly attends public sector conferences such as SALGBA and CALPELRA. Tom has been with Alliant since 2015.

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Employee Benefits
Stephen Menzia
AVP, Producer

(949) 660-8191
[email protected]
Irvine Office
Responsibilities
As AVP, Producer, Stephen is responsible for ensuring client satisfaction as well as overall achievement of benefit program goals and financial objectives. Stephen will lead the client service team in providing strategic direction and executing on the tactical deliverables.

Achievements & Experience
Stephen has been in the Benefits industry since 2020 and with Alliant since 2025. He graduated from Georgetown University with a B.S. in finance and management. His previous work experience includes working at Symetra Financial as a regional group manager.

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Employee Benefits
Meet your Core Service Team
Resolution No. 2025-155
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Employee Benefits
Heather Williams
Vice President, Account Executive

(949) 660-5945
[email protected]
Irvine Office
Responsibilities
As Account Executive, Heather is responsible for collaborating with the Producer(s) on the development and execution of client centered strategies. Heather directs a multidisciplined service team requesting assistance from specialty resources, such as a Compliance, Communications or Health & Productivity Consultant, when necessary.

Heather has the ultimate responsibility of establishing a multi-year strategic plan for clients, which includes maintaining/driving a client calendar, ensuring compliance of the benefit plan, managing financials, negotiations, presenting renewals and suggested alternatives to Executives, Boards or Committees, as well as strategically guiding clients through the decision-making process. Heather will also maintain ownership of all client deliverables as well as lead the service team in the implementation and execution of a strategic plan, renewal or marketing. In addition, she manages vendor relationships, implementations, and open enrollment.

Achievements & Experience
Heather has been in the Benefits industry since 1997and with Alliant since 2020. She graduated with a B.S. in Business Management. Her previous work experience includes 6 years of working for Brown & Brown, OneDigital Health & Benefits, Sullivan, Curtis and Monroe as a large group consultant. Prior to that, Heather worked as a Business Development Manager for a Third-Party Administrator with self-funded employer groups.

She also spent 4 years as a Human Resources Generalist/Benefit Manager. Heather joined Alliant in 2019.

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Employee Benefits
Cindy Marmolejo
Account Manager

(949) 527-9865
[email protected]
Irvine Office
Responsibilities
As Account Manager, Cindy is responsible for assisting the Account Executive with the development and execution of client centered strategies. She ensures key deliverables are carried out including managing vendor relationships, renewals, implementations, and open enrollment.

In addition, Cindy can be seen as the day-to-day contact for clients responding to any inquiries including benefit and claim questions/issues.

Achievements & Experience
Cindy has been in the industry since 2012 and with Alliant since 2021. She began her career in Human Resources, working for a Manufacturing company and Costco. Her knowledge in the industry allows me to facilitate open enrollment and educational opportunities for employees and employers, providing superior customer service.

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Employee Benefits
Alana Shaw
Account Associate I

(213) 406-1325
[email protected]
Irvine Office
Responsibilities
As Account Associate, Alana is responsible for supporting the service team with the administration and servicing of clients. Alana assists with filing Form 5500s, planning health fairs, coordinating open enrollment and conducting meetings, supporting implementations, developing benefit communication pieces, as well as reviewing plan documents and summaries to identify errors and ensure appropriate corrections as made.

Alana is the day-to-day contact for clients responding to any inquiries. Alana assists in investigating any service, billing, or claims issues and facilitates claims resolution with client, employees, and carriers. In addition, Alana meets with clients to discuss administration and billing procedures.

Achievements & Experience
Alana has been in the Benefits industry since 2019 and with Alliant since 2023. She graduated from Polytechnic State University, Pomona with a Bachelor’s Degree in English Literature. Her previous work experience includes working as an Associate Marketing Coordinator at Eitan Medical, Financial Analyst and Coordinator at Seaside Dining Group, Inc., Media Manager at Embee Power, and an Account Manager at Twentytwenty Insurance.

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Employee Benefits
Meet Your Employee Benefits Specialty
Resource Team
Resolution No. 2025-155
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Employee Benefits
Andrea Alarcon, J.D.

Compliance Consultant

(916) 643-2791
[email protected]
Irvine Office
Responsibilities
Andrea addresses client’s daily compliance questions, provides written updates and training on legislative and regulatory activity impacting employee benefit plans, and provides recommendations on a variety of health and welfare benefit plan design, administration, and related tax issues. Areas of expertise includes, Affordable Care Act (health care reform), ERISA, COBRA, HIPAA, Cafeteria Plans, Flexible Spending Accounts, Health Savings Accounts, Mental Health Parity, and Domestic Partner Benefit.

Achievements & Experience
Andrea is a CA licensed attorney with experience advising clients on their employee group health and welfare plans since 2010. She joined Alliant in 2022. She is a graduate of the University of California, UCLA School of Law and Stanford University.

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Employee Benefits
Niti Thai
Vice President, Health and Productivity Consultant

(949) 660-8123
[email protected]
Irvine Office
Responsibilities
Niti is responsible for researching, developing and recommending strategies and initiatives that would best enhance clients’ health and productivity. She works closely with the service team in assisting their clients in the design, development and delivery of the most appropriate health and productivity initiatives and programs. She assists clients in identifying opportunities and then strategizing solutions for improved health and productivity within the workforce. She works to utilize Alliant’s current wellness resources, as well as help expand the tools and resources necessary to support the Alliant client. She keeps abreast of industry best practices, vendor technology and program communications.

Achievements & Experience
Niti has been in the benefits industry since 2011 and with Alliant since 2016. Niti has years of experience in the corporate wellness field. She is experienced in a range of wellness programs as she has worked both for direct clients, vendors as well as brokers. Prior to joining Alliant Insurance Services, Inc., she worked at Johnson & Johnson, Northrop Grumman and other insurance brokerage firms in the orange county area.

Niti has a Bachelor’s degree in Kinesiology: Exercise Science from California State University, San Bernardino and a Master’s Degree in Health Promotion from California University of Pennsylvania. Currently she is pursuing her PhD in Public Health with a concentration on childhood obesity.

Resolution No. 2025-155
Exhibit "A"

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94 Item5.

Employee Benefits
Megan Reisbeck
AVP, Health and Productivity Account Manager
(949) 527-9868
Megan. [email protected]
Irvine Office
Responsibilities
Megan is a Health & Productivity Specialist who partners with corporations’ HR and executive teams to grow their health and well-being programs, human-to-human. After spending four years studying the intricacies of health and human sciences, Megan knows what truly drives behavior change, wellness program success, and VOI—and it’s not implementing the wellness vendor flavor of the week. It’s accomplished by a shift in company culture—one that emphasizes the health of the organization Achievements & Experience
Megan has been in the industry since joining Alliant in 2019. Megan has demonstrated experience in the corporate wellness industry. She currently specializes in wellness program strategy, promotion, and success, in addition to vendor relations and supporting the work of her team members. Her collaborative articles have been featured nationally by Alliant Insurance Services. In addition to her health and productivity experience, Megan continues her education in the public health and wellness fields.

Megan holds a B.S. in Health & Human Sciences from Loyola Marymount University.

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Exhibit "A"

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95 Item5.

Employee Benefits
Debbie Rey
Assistant Vice President, Communications Consultant

(949) 260-5065
[email protected]
Irvine Office
Responsibilities
Debbie will work in crafting and executing a strategy for all your communication campaigns. Debbie began her career with Alliant as an Account Associate and as such became very familiar with the types of communications that make the most impact with employees/retirees as it relates to recruitment, new hire on-boarding, open enrollment, and year-round communications. Debbie’s extensive knowledge of Alliant’s communication systems will ensure you have materials to match your company’s brand and culture.

Achievements & Experience
Debbie has been in the benefits industry since 2017 when she joined Alliant. She has her bachelor’s degree in Communications from California State University, Fullerton.

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Exhibit "A"

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96 Item5.

Employee Benefits
Grace Johnson
Graphics Communications Specialist

(949) 527-9873
[email protected]
Irvine Office
Responsibilities
Grace effectively leads projects from concept to completion ensuring timely completion and meeting project deadlines within established constraints, such as time, cost and quality standards. She creates high-end collateral and takes responsibility for designing, producing and managing the creation of presentations, brochures, advertisements, announcements, logos, newsletters, flyers, invitations, and digital media communications.

She will participate and contribute to forward-thinking design idea solutions during project duration.

Achievements & Experience
Grace has been in the benefits industry since joining Alliant in 2019. She has her bachelor’s degree in Communications from Vanguard University.

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Exhibit "A"

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97 Item5.

Employee Benefits
Amy Feldberg
Vice President, Underwriting and Stop Loss Lead
(949) 660-5977
[email protected]
Irvine Office
Responsibilities
Amy works directly with clients to provide financial analysis in the form of underwriting, forecasting, plan modeling and Stop Loss negotiation and risk transfer analysis. She will support the service team in identifying cost drivers and opportunities, work with client’s finance team to understand trends and set appropriate budgets as well as lead the underwriting process for the renewal. If TPA and Network changes are being considered, Amy evaluates network discount differentials to help assess the impact of moving from one network to another on overall cost to the plan.

Achievements & Experience
Amy has been in the industry since 2008 and with Alliant since 2011. She started her career in Human Resources/Benefits as a Technical Analyst. Her responsibilities also included working with consultants in marketing health care plans and preparing marketing presentations, analyzing renewal rates, recommending more cost-effective plans and assisting with claim issues.

Amy received her bachelor’s degree in Business Administration from the University of San Diego and her Master’s in Business Administration from San Diego State University.

Resolution No. 2025-155
Exhibit "A"

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98 Item5.

Employee Benefits
Doug Levit
Executive Vice President, Director Analytics

(678) 867-6125
[email protected]
Georgia
Responsibilities
Doug Levit leads the National Employee Benefits Analytics practice for Alliant Insurance Services. Doug’s primary responsibilities include both providing a range of actuarial services to his clients as well as management of Alliant’s national data warehouse used to provide detailed reporting including trends, cost drivers, and clinical adherence.

Achievements & Experience
Doug is a graduate of Northwestern University and holds a B.S. in Math and Economics and is a Fellow of the Society of Actuaries as well as a Member of the American Academy of Actuaries. Doug has been with Alliant since 2005.

Resolution No. 2025-155
Exhibit "A"

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99 Item5.

Employee Benefits
Zachary Petersen
Vice President, Pharmacy Consultant

(678) 287-5033
[email protected]
Georgia Office
Responsibilities
Zachary Petersen serves as a Pharmacy Consultant with Alliant’s National Employee Benefits Pharmacy Consulting Practice and has been with Alliant since 2016. His focus is on the efficient delivery of prescription drug benefit programs for his clients. His expertise in contractual optimization, financial modelling, and plan benefit designs ensures thoughtful and prevalent recommendations in the fast paced ever evolving pharmacy benefit management landscape.

Achievements & Experience
Prior to joining Alliant, Zach spent 11 years in the PBM marketplace both on the consulting side with Segal Consulting and on the vendor account management side with Catamaran Rx/Optum Rx.

Having worked in multiple disciplines of the pharmacy landscape has given Zach a unique ability to diagnose overall trends in the market and help create solutions to fit clients’ needs. He holds a Bachelor’s of Interdisciplinary Studies with concentrations in Economics and General Business/Statistics from Arizona State University.

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Exhibit "A"

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100
Item5.

Employee Benefits
Kerstin VanZanten
Vice President, Voluntary Benefits Consultant

(949) 527-9711
[email protected]
Irvine Office
Responsibilities
As Vice President, Producer, Kerstin is responsible for ensuring client satisfaction as well as overall achievement of benefit program goals and financial objectives. Kerstin will lead the client service team in providing strategic direction and executing on the tactical deliverables.

Achievements & Experience
Kerstin has been in the Benefits industry since 2003 and with Alliant since 2022. She graduated from Concordia University with a Bachelor’s Degree in Communications. Her previous work experience includes Vice President of Marketing at EOI Service Company, Territory Vice President at Transamerica Employee Benefits, and Business Development Executive at Aflac.

Resolution No. 2025-155
Exhibit "A"

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101
Item5.

Employee Benefits
Ed Bennett
Vice President of Marketing and Strategic Development,
Alliant Medicare Solutions

(402) 364-0600
[email protected]
Denver Office
Responsibilities
As Vice President of Marketing and Strategic Development, Ed leads Alliant Medicare Solutions, providing employers with a comprehensive risk mitigation strategy for healthcare costs and Medicare compliance. His team educates and supports HR professionals, ensuring seamless coordination between employer benefits and Medicare, ultimately reducing healthcare expenditures and organizational risk. Additionally, Alliant Individual Health Solutions helps individuals under 65 explore ACA marketplace alternatives.

Achievements & Experience
Ed has been in the Benefits industry since 1987 and joined Alliant in 2024. Prior to joining Alliant, Ed held various leadership roles with insurance carriers and benefits advisors, giving him deep expertise in employer benefits management. For the past seven years, he has focused on Medicare education, helping organizations and their employees navigate eligibility and maximize benefits while minimizing costs. His initiatives have led to substantial financial savings through risk mitigation. Previously, as Regional Vice President for an employee benefits carrier, he oversaw large employer sales and account management across 23 states. Ed holds a Bachelor of Science in Business with a focus on Finance and Marketing from the University of Nebraska, Lincoln..

Resolution No. 2025-155
Exhibit "A"

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102
Item5.
alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 35 Alliant Insurance Services, Inc. (Alliant)
Exhibit 5
Resolution No. 2025-155
Exhibit "A"

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103
Item5.

Alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 1 Alliant Insurance Services, Inc. (Alliant)
Proposed Scope of Services for the City of Escondido
Standard Services
Service Included
in Fee
Frequency
/ Limits
Strategic Planning
Prepare pre-renewal analysis to develop/refresh goals and objectives to inform renewal strategy
x Annually
Evaluate market trends, competitive environment and culture x Annually Evaluate funding and risk retention strategies x As Needed Develop Annual Workplan and Milestone Calendar x Annually Develop/refresh multiyear strategic glide path and financial plan to support goals and objectives
x Annually
Templated benchmark plan designs, costs and contributions x Annually Customized Benchmarking x As Needed
Annual Stewardship x Annually
Plan Renewal And Marketing Activities
Initiate renewals with vendors, negotiate annual rates and terms and conditions
x Annually
Prepare request for proposals (RFP) - evaluate potential vendors and develop bid specifications
x As Needed
Conduct detailed bid analysis – compare financial and quality responses, review plan designs, evaluate alternative cost and funding alternatives, negotiate performance guarantees
x As Needed
Stop Loss Marketing and Modeling [self-funded plans] x Annually Review Captive Solutions x As Needed
Voluntary Benefits Consulting & Placement x Annually
Negotiate transition, communication, wellness and/or
technology credits
x Annually
Conduct network disruption analysis [if provider information is available]
x As Needed
Price plan design alternatives x Annually
Model employee contributions and migration analysis x Annually Facilitate finalist meetings; negotiate best and final rates x As Needed Resolution No. 2025-155
Exhibit "A"

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104
Item5.

Alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 2 Alliant Insurance Services, Inc. (Alliant)
Service Included
in Fee
Frequency
/ Limits
Implementation support: facilitate project plan management, review administrative agreements and contract terms and conditions
x As Needed
Underwriting / Actuarial Services
Provide underwriting challenge on fully insured clients with available claims experience
x As Needed
Conduct self-insured / experience-rated / self-funding
feasibility underwriting analysis
x As Needed
Develop premium equivalent rates and calculate COBRA
rates [self-funded plans]
x As Needed
Provider payment/network change analysis [self-funded
plans]
x As Needed
Confidence modeling with Claim Fluctuation Reserve
forecasting [self-funded plans]
x As Needed
Calculate annual reserve (IBNR) estimates [self-funded plans] *Monthly or quarterly available on exception basis
x Annually*
Estimate PCORI fees [self-funded plans] x Annually
Financial / Claims Experience Reporting
Deliver financial claim experience reports (summary)
*Monthly available on exception basis
x Quarterly*
Alliant Analytics Reporting [self-funded plans] x Annually Vendor Management - Ongoing Support & Service
Provided day-to-day support (tracking open items, support escalated claims and/or billing issues)
x As Needed
Manage and regularly evaluate insurance carrier and service provider relationships
x As Needed
Coordinate utilization review meetings [if information is available]
x Annually
Review plan document changes (contracts, policies, benefit summaries, SBCs)
x As Needed
Monitor Vendor Performance Guarantees x As Needed
Compliance
Provide Annual Compliance Calendar x Annually
Offer ongoing education through webcasts, podcasts, white papers, and legislative alerts
x Ongoing
Resolution No. 2025-155
Exhibit "A"

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105
Item5.

Alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 3 Alliant Insurance Services, Inc. (Alliant)
Service Included
in Fee
Frequency
/ Limits
Provide Compliance Reminders & Refreshers - "Friday Fast Facts"
x As Needed
Provided ongoing Q&A support by designated Alliant
compliance consultant on client’s group health plan
compliance questions, e.g. ERISA, COBRA, HIPAA, ACA,
Section 125, Mental Health Parity, Nondiscrimination, M&A, etc.
x As Needed
Prepare 5500s and SARs through Third Party Vendor x Annually Facilitate Non-Discrimination Testing through Third Party Vendor
x Annually
Provide templated annual notices package that includes the main Federal requirements including Medical Part D, HIPAA privacy, Women’s Healthcare Rights Act, CHIPRA, etc.).

Package includes Digital FlippingBook link.
x Annually
Provide templated documents for ERISA compliance
including wrap plan documents, SPD’s, Summary Material
Modifications through Third Party Vendor
x As Needed
Coordinate required Cafeteria Plan Documents x As Needed Provide reminders for annual CMS Disclosure x Annually
CAA Broker Transparency Disclosure x Annually
HIPAA Toolkit [self-funded plans] x As Needed
ERISA Fiduciary Toolkit x As Needed
Access to Human Resources Support Service, e.g., HR
Workplace or similar service
x As Needed
Health, Well-Being and Productivity
Provide access to standard communication toolkit including monthly newsletter (Strive), annual communications calendar, health educational flyers, infographics, clinical opinion guides, and health condition campaigns.
x As Needed
Provide templates for employee and employer surveys and assessments
x As Needed
Assigned health and productivity consultant x As Needed Develop well-being strategy (including incentive design) in combination with annual benefit objective setting and strategy discussions.
x Annually
Support annual review of program engagement, participation and outcomes reports and provide feedback and
recommendations
x Annually
Resolution No. 2025-155
Exhibit "A"

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106
Item5.

Alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 4 Alliant Insurance Services, Inc. (Alliant)
Service Included
in Fee
Frequency
/ Limits
Review Alliant Analytics reporting and provide
recommendations/solutions
x As needed
Identify and market appropriate vendors x As Needed
Core Benefits Communications
Strategic Communications Consulting (Includes Annual
Communications Plan)
x Annually
Provide Alliant Templated Booklet including Digital
FlippingBook Link
*3 rounds of edits then fee may apply
x Annually*
Provide Alliant Templated PowerPoint Presentation Slides *3 rounds of edits then fee may apply
x Annually*
Provide Alliant Templated Required Annual Notices Package (includes Medical Part D, HIPAA privacy, Women’s Healthcare Rights Act, CHIPRA, etc.) Package includes Digital
FlippingBook Link.
x Annually
Provide Recorded Digital Brainshark Presentation Link Utilizing PowerPoint Presentation Slides (noted above)
x Annually
Provide Alliant Templated Open Enrollment Emails (up to 4) x Annually Provide Alliant Templated Open Enrollment Kickoff Video x Annually Provide access to library of licensed educational videos (English and Spanish available)
x Annually
Provide Alliant Templated Spanish Materials x Annually
Supplemental Materials (Benefits-at-a-Glance, Posters,
Postcards, HDHP Easy Guide, Mental Health Toolkit, etc.) - Choose templated educational materials.
*Quantity: 2
x Annually*
Open Enrollment Support
Request and coordinate digital vendor materials and supplies to support open enrollment
x Annually
Facilitate carrier/vendor attendance for open enrollment meetings/events
x Annually
In person attendance - Open Enrollment x Annually
In-person Event Expenses (Giveaways, Raffle Items, Food, etc.)
x As Needed
Facilitate Health Fair Vendor Procurement x As Needed
In person Health Fair attendance x As Needed
Resolution No. 2025-155
Exhibit "A"

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107
Item5.

Alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 5 Alliant Insurance Services, Inc. (Alliant)
Service Included
in Fee
Frequency
/ Limits
Additional Alliant Practices
May Require Separate Scope & Fee
Alliant Individual Health Solutions (AIHS)
Alliant Medicare Solutions including provision of educational materials and decision support for employees eligible for Medicare via employer-specific toll-free number *AMS Complimentary – Free, Additional cost for AMS Premier Pharmacy Consulting
Alliant Mergers and Acquisition Diligence
Alliant Benefit Advocates
(Tier 1 - Standard, 2 - w/System Access View or 3 - w/Ability to Edit System) Alliant HR Tech and Outsourcing
Alliant Billing and Reconciliation Services
LifeBalance Program (Employee Perks Program)
Alliant Retirement Services
Alliant Human Capital (FutureSense)
Alliant Leave Advantage (subscription-based solution)
Alliant Strategic Leave Consulting
Alliant Clinical Consulting (Alliant Physicians/RNs)
Resolution No. 2025-155
Exhibit "A"

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108
Item5.
alliant.com | CA License No. 0C36861 | © 2025 Alliant Insurance Services, Inc. 53 About Alliant
Alliant Insurance Services is one of the nation's
leading insurance brokerage firms and one of the
top 10 largest US brokers, helping clients meet
challenges in risk management, property and
casualty insurance, and domestic and global
benefits. With over 130 offices nationwide, Alliant
offers a comprehensive portfolio of innovative and
forward-thinking services to businesses in a wide
range of industries.
alliant.com
CA License No. 0C36861
© 2025 Alliant Insurance Services, Inc.

Resolution No. 2025-155
Exhibit "A"

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Item5.

STAFF REPORT
December 17, 2025
File Number 0740-30

SUBJECT

DISPATCH STANDBY PROGRAM

DEPARTMENT
Human Resources

RECOMMENDATION
Request the City Council adopt Resolution No. 2025-173, approving the implementation of a Dispatch Standby program with the Escondido Police Officers’ Association (“POA”) – Non-Sworn (“NSP”) Bargaining Unit.

Staff Recommendation: Approval (Human Resources Department: Jessica Perpetua, Director of Human Resources)
Presenter: Jessica Perpetua, Director of Human Resources

FISCAL ANALYSIS
The annual cost for this program is estimated to be $18,250. The fiscal impact for the remainder of the current fiscal year ending June 30, 2026, will be absorbed in the current departmental budget.

PREVIOUS ACTION
On June 25, 2025, the City Council voted to adopt the MOU between the POA-NSP Bargaining Unit and the City, for a three-year term that expires on June 30, 2028.

BACKGROUND
The need for Standby coverage for Public Safety Dispatch was identified to ensure adequate staffing during unscheduled absences such as sick leave, injury on duty (“IOD”), bereavement, and/or any leave that may result in staffing going below minimum standards, or other unplanned events. Standby is defined as time during which an employee must remain available to respond to the Escondido Police Communications Center.

The City Council provided policy and negotiating authority to the City Manager in closed session.

Thereafter, both City staff and Association representatives met quickly and efficiently to reach terms of 110
Item6.
an agreement. Both parties understand the importance of maintaining good labor relationships to serve the community.

NSP Dispatch staff will sign up for standby shifts after each new shift assignment schedule period; otherwise, any shifts not voluntarily selected will be mandatorily assigned. Each standby shift is for a 12- hour period. Standby pay for each 12-hour shift is proposed to be $25 per standby shift with two Public Safety Dispatchers to be on standby each day, to cover the 24-hour day. If called in, employees will also receive call-back and overtime pay as applicable.

A policy for this Standby program with details on how it will operate has been created (Exhibit “A” to Resolution No. 2025-173).

RESOLUTIONS
a) Resolution No. 2025-173
b) Resolution No. 2025-173– Exhibit “A”—Standby Duty Policy 111
Item6.

RESOLUTION NO. 2025-173

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ESCONDIDO, CALIFORNIA, AUTHORIZING THE

IMPLEMENTATION OF A DISPATCH STANDBY
PROGRAM WITH THE ESCONDIDO POLICE OFFICERS’
ASSOCIATION – NON-SWORN BARGAINING UNIT
WHEREAS, on June 25, 2025, the Escondido City Council adopted Resolution No. 2025-82, to complete a Memorandum of Understanding between the Escondido City Police Officers’ Association (“POA”) – Non-Sworn Unit (“NSP”) and the City of Escondido (“City”) for the period of July 1, 2025, and June 30, 2028 (“MOU”); and
WHEREAS, the implementation of a Dispatch Standby program with the POA-NSP Bargaining Unit has been requested, and the Police Department supports this program to ensure adequate staffing for Public Safety Dispatch during unscheduled absences and maintain minimum staffing standards; and WHEREAS, the proposed program will provide standby coverage for Public Safety Dispatch during periods of sick leave, injury on duty, bereavement, and other unplanned absences, with employees remaining available to respond to the Escondido Police Communications Center; and WHEREAS, the City and the POA agree a Dispatch Standby program is in the best interest of the City and the POA; and
WHEREAS, this City Council desires at this time and deems it to be in the best public interest to approve a Dispatch Standby program.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Escondido, California, as follows:
112
Item6.

1. That the above recitations are true.

2. That the City Council authorizes the implementation of a Dispatch Standby program within the Police Department and with the POA, as outlined in Exhibit “A”, which is attached hereto and incorporated by this reference.
113
Item6.

Standby Duty Policy
Purpose:

This policy outlines the responsibilities and procedures for dispatchers assigned to standby duty.

Standby coverage ensures adequate staffing during unscheduled absences such as sick leave, injury on duty (IOD), bereavement, leave that may result in staffing going below minimum standards, or other unplanned events. It may also be used at the discretion of the on-duty supervisor to meet operational needs in the communications center.

A. General Guidelines:

1. Definition: Standby is defined in the MOU as time during which an employee must remain available to respond to the Escondido Police Communications Center.

2. Availability: Employees on standby must keep their contact information current and remain reachable by phone at all times during their assigned standby period.

3. Compensation: Employees on standby will be compensated at the rate specified in the MOU. If called in, they will also receive call-back and overtime pay as applicable.

B. Procedures:

1. Sign-Up Process: Standby shifts will be selected by employees based on seniority, as directed by the scheduling supervisor or communications manager. Sign-ups will be maintained on a shared drive and reflected in Schedule Express. Sign-ups for standby shifts will occur once shift picks for that shift period are selected. Any shifts not voluntarily selected will be mandatorily assigned.

2. Employee Responsibility: Employees must keep track of their standby assignments.

Shift trades are allowed with supervisor approval, and any changes must be updated on the sign-up sheet and in Schedule Express.

3. Timing of Sign-Up: Standby scheduling will occur after shift assignments are finalized for each new schedule period.

4. Shift Timing: Standby begins after the employee has been off-duty for eight (8) hours and ends upon return to their regular shift. Standby shifts can occur at any time during an employee’s normal days off.

5. Rest Period Requirements: If called in during standby and scheduled to work the next shift, the supervisor will adjust the employee’s schedule to ensure an eight (8)-hour rest period. This may require the employee to flex their schedule or use accrued leave.

Employees may not sign up for standby within 12 hours before their scheduled "Monday" or within 12 hours after the end of their "Friday."

6. Shift Lengths: Standby shifts are in 12-hour blocks: 0700–1900 or 1900–0700.

7. Fitness for Duty: While on standby, employees must not consume alcohol or any substances that could impair their ability to perform communications duties.

Resolution No. 2025-173
Exhibit "A"

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114
Item6.

8. Unable to Fulfill Standby: If an employee cannot fulfill their assigned standby shift, they must arrange coverage or trade shifts in advance. In emergencies, the employee must notify the on-duty supervisor immediately—not when they are called in.

9. Emergency Reassignment: In emergencies, supervisors may assign standby to another employee in reverse order of seniority. The original employee will be assigned a new standby shift upon their return.

Resolution No. 2025-173
Exhibit "A"

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115
Item6.

STAFF REPORT
December 17, 2025
File Number 0600-10; A-3577(A) AND A-3577(B)-2

SUBJECT

AWARD OF CONTRACT FOR CONSTRUCTION OF WINDSOR GARDENS FENCE PROJECT, SECOND AMENDMENT TO CONSULTANT CONTRACT WITH JPW COMMUNICATIONS, INC., AND A BUDGET

ADJUSTMENT

DEPARTMENT
Development Services, Engineering Services Division

RECOMMENDATION
Request the City Council (1) adopt Resolution No. 2025-151 awarding a construction contract to Dash Construction Company, Inc. and authorizing the Mayor, on behalf of the City, to execute a Public Improvement Agreement in the amount of $681,985.00 for construction of the Windsor Gardens Fence Project, (2) adopt Resolution No. 2025-152 approving a Second Amendment to the existing consultant contract with JPW Communications, Inc. in the amount of $21,265; and (3) approve a budget adjustment in the amount of $890,000 to fund the construction contract and related expenses, and the consultant contract amendment.

Staff Recommendation: Approval (Kevin Snyder, Director of Development Services, and Jonathan Schauble, City Engineer)
Presenter: Matt Souttere, Principal Engineer and Jason Christman, Engineering Manager ESSENTIAL SERVICE – Yes, Keep City Clean for Public Health and Safety COUNCIL PRIORITY – Improve Public Safety

FISCAL ANALYSIS
Harmony Grove Remediation account (Account No. 1229 - PRJ-00000292) funds will be used for the consultant amendment and this Windsor Gardens Fence Project (“Project”). Sufficient funds are available in the Harmony Grove Remediation account to fully fund this Project and contract amendment.

A budget adjustment in the amount of $890,000 is recommended to support Project construction, contingency, construction management, materials testing, and continued communications/public relations effort with affected property owners.
116
Item7.

PREVIOUS ACTION
On December 16, 2024 the City Council adopted Resolution No. 2024-192; ratifying Proclamation No. 2024-03, and approving a budget adjustment transferring $4,000,000 from General Fund Reserves to a new Harmony Grove Remediation account (Account No. NEW-229).

BACKGROUND
On December 15, 2024, the City Manager issued Proclamation No. 2024-03, relating to conditions of a local emergency in and around the Harmony Grove Creek Bed Area arising from encampments and unauthorized persons loitering in the area, primarily for funding of a perimeter fence to prevent unauthorized entry to the area, and allowing the City Manager to execute contracts for the benefit of the City.

On January 7, 2025, the City entered into an agreement with SB General Engineering, Inc. for the installation of security fencing along the Escondido Creek Channel from Citracado Parkway on the west to Hale Avenue on the east.

Upon the successful completion of the fencing Project, residents living adjacent to the Project area raised concerns about increased homeless activity now being pushed further east along the Escondido bike/pedestrian path and entering their properties.

As a result of continued correspondence with the community, the city developed plans for replacement of an existing, dilapidated creek trail fence and installation of a more durable security fence to help safeguard the Windsor Gardens Apartments, the Pines Apartments, the Casa Grande Mobile Home Estates, and a single-family residence along the Escondido Creek bike/pedestrian path.

Taking advantage of an existing consultant contract and their knowledge of the Escondido Creek bike/pedestrian trail, the City sought additional assistance from JPW Communications, Inc. for outreach to landowners affected by the Windsor Gardens Fence Project.

The Project bid documents were published for construction bids on October 16 and 23, 2025. On October 30, 2025, five sealed bids were received in response to the request for bids for the Project. The confirmed totals for the total base bid items are listed below:

Dash Construction Company, Inc. $681,985.00
SB General Engineering, Inc. $922,200.00
Moore Fencing Company $1,061,501.81
Tri-Group Construction & Development, Inc. $1,127,380.00 Palm Engineering Construction Company Inc. $1,427,040.00 117
Item7.

Staff has evaluated the bids and determined that the construction bid submitted by Dash Construction Company, Inc., is the lowest responsive and responsible bid. The bid submitted by Dash Construction Company, Inc. meets the all requirements set forth in the bid documents. Staff recommends awarding a public improvement agreement in the amount of $681,985.00 to Dash Construction Company, Inc. for construction of this Project.

RESOLUTIONS
a) Resolution No. 2025-151
b) Resolution No. 2025-151 – Exhibit “A” – Public Improvement Agreement c) Resolution No. 2025-152
d) Resolution No. 2025-152 – Exhibit “A” – Second Amendment to Consultant Agreement

ATTACHMENTS
a) Attachment “1”—Budget Adjustment
118
Item7.

RESOLUTION NO. 2025-151

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ESCONDIDO, CALIFORNIA, AUTHORIZING THE MAYOR

TO EXECUTE, ON BEHALF OF THE CITY, A PUBLIC

IMPROVEMENT AGREEMENT FOR CONSTRUCTION OF

THE WINDSOR GARDEN FENCE PROJECT
WHEREAS, the City Council has allocated funding in the Harmony Grove Remediation account for construction of the Windsor Garden Fence Project (“Project”); and WHEREAS, a notice inviting bids for said improvements was duly published on October 16 and 23, 2025; and
WHEREAS, pursuant to said notice, five sealed bids for the project were opened and evaluated on October 30, 2025; and
WHEREAS, Dash Construction Company, Inc. was determined to be the lowest responsive and responsible bidder; and
WHEREAS, this City Council desires at this time and deems it to be in the best public interest to authorize a Public Improvement Agreement with Dash Construction Company, Inc. in the amount of $681,985.00.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Escondido, California, as follows:

1. That the above recitations are true.

2. That the City Council authorizes the Mayor to execute, on behalf of the City, a Public Improvement Agreement with Dash Construction Company, Inc. in a substantially similar form to that which 119
Item7.
is attached and incorporated to this Resolution as Exhibit “A,” and subject to final approval as to form by the City Attorney.
120
Item7.

Resolution No. 2025-151
Exhibit “A”

Page 1 of 9 ends

Public Improvement Agreement (Contractor) - 1 - CAO: 8/26/2021

CITY OF ESCONDIDO

PUBLIC IMPROVEMENT AGREEMENT
This Public Improvement Agreement (“Agreement”) is made and entered into as of the last signature date set forth below (“Effective Date”),
Between: CITY OF ESCONDIDO
a California municipal corporation
201 N. Broadway
Escondido, CA 92025
Attn: Matt Souttere
760-214-4718
("CITY")
And: Dash Construction Company, Inc.
a California corporation
6320 Canoga Avenue, Suite 220
Woodland Hills, CA 91367
Attn: Dariush Shahnavaz
818-274-8097
("CONTRACTOR").
(The CITY and CONTRACTOR each may be referred to herein as a “Party” and collectively as the “Parties.”)
WHEREAS, the Parties desire to enter into this Agreement for the performance of work relating to the Windsor Gardens Fence Project (“Project”), occurring on property located within the Right of Way of the City of Escondido (“Property”), as further described in the Project documents.

NOW, THEREFORE, in consideration of the mutual covenants, promises, terms, and conditions set forth herein, and the mutual benefits derived therefrom, the Parties hereby agree as follows:

1. Project Documents. The Notice Inviting Sealed Bids/Notice to Contractors, Instructions to Bidders, Bid Form, Designation of Subcontractors, Workers' Compensation Certificate, Change Orders, Shop Drawing Transmittals, Information Required of CONTRACTOR, Non-collusion Affidavit, Insurance Certificates, Guarantees, General Conditions, Supplementary General Conditions, Special Conditions, Plans, Drawings, Specifications, the Agreement, and all modifications, addenda, and amendments thereto (“Project Documents”) are incorporated herein by this reference as if fully set forth herein. The Project Documents are complementary, and what is called for by any one shall be as binding as if called for by all.

2. Description and Performance of Work. CONTRACTOR shall furnish all work described in the Project Documents (“Work”). All Work to be performed and materials to be furnished shall be 121
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Public Improvement Agreement (Contractor) - 2 - CAO: 8/26/2021 completed in a good workmanlike manner, free from defects, in strict accordance with the plans, drawings, specifications, and requirements set forth in the Project Documents and all provisions of this Agreement.

3. Compensation. In exchange for CONTRACTOR’s completion of the Work, the CITY shall pay, and CONTRACTOR shall accept in full, an amount not to exceed the sum of $681,985 (“Contract Price”).

CONTRACTOR shall be compensated only for performance of the Work described in this Agreement. No compensation shall be provided for any other work or services without the CITY’s prior written consent.

4. Term and Time of Performance. CONTRACTOR shall commence work within one week from the CITY's notice to proceed. CONTRACTOR shall diligently perform and complete the Work with professional quality and technical accuracy within 70 working days from the date specified in the notice to proceed (“Completion Date”). Extension of terms or time of performance shall be subject to the CITY’s sole discretion.

5. Time Is of the Essence. If the Work is not completed by the Completion Date, it is understood that the CITY will suffer damage. It being impractical and infeasible to determine the amount of actual damage, in accordance with Government Code section 53069.85, the Parties agree that CONTRACTOR shall pay to the CITY as fixed and liquidated damages, and not as a penalty, the sum of $1,000 per day for each calendar day of delay until the Work is completed and accepted (“Liquidated Damages Amount”). The Liquidated Damages Amount shall be deducted from any payments due to, or that become due to, CONTRACTOR. CONTRACTOR and CONTRACTOR'S surety shall be liable for the Liquidated Damages Amount.

6. Insurance Requirements.
a. CONTRACTOR shall procure and maintain, at its own cost, during the entire term of this Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the Work, and the results of such Work, by CONTRACTOR, its agents, representatives, employees, or subcontractors. Insurance coverage shall be at least as broad as the following:
(1) Commercial General Liability. Insurance Services Office (“ISO”) Form CG 0001 11188 covering Commercial General Liability on an “occurrence” basis, including products and completed operations, property damage, bodily injury (including emotional distress), sickness, disease, or death of any person other than the CONTRACTOR's employees, and personal and advertising injury, and damages because of injury or destruction of tangible property, including loss of use resulting there from, with limits no less than $3,000,000 combined single limit coverage per occurrence for bodily injury and property damage; or, if a general aggregate limit is applicable, either: (i) the general aggregate limit shall specifically apply to the project identified in the bid specifications or to the location of such project which is the subject of these bid specifications with coverage to be no less than $3,000,000, or (ii) the general aggregate shall be at least $3,000,000 combined single limit coverage per occurrence for bodily injury and property damage. (2) Automobile Liability. ISO Form CA 00 01 covering any auto (Code 1), or if CONTRACTOR has no owned autos, hired (Code 8) and non-owned autos (Code 9), including damages because of bodily injury, death of a person, or property damage arising out of the ownership, maintenance, or use of a motor vehicle, all mobile equipment, and vehicles moving under CONTRACTOR’s control and engaged in the Work, with limits no less than $3,000,000 combined single limit per accident for bodily injury and property damage. 122
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Public Improvement Agreement (Contractor) - 3 - CAO: 8/26/2021 (3) Workers’ Compensation. Workers' Compensation as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease.
(4) Builder’s Risk/“All Risk” Insurance. The CONTRACTOR, during the progress of the Work and until final acceptance of the Work by CITY, shall maintain Builder's Risk/"All Risk," course-of-construction insurance satisfactory to CITY issued on a completed value basis of all WORK pursuant to this Agreement. Coverage is to provide extended coverage and insurance against vandalism, theft, malicious mischief, perils of fire, sprinkler leakage, civil authority, sonic boom, earthquake, collapse, flood, wind, lightning, smoke, riot, debris removal (including demolition), and reasonable compensation for the Engineer's services and expenses required as a result of such insured loss upon the Work, including completed Work and Work in progress to the full insurable value thereof. Such insurance shall include the CITY and the City Engineer as an additional named insured and any other person with an insurable interest designated.
(5) If CONTRACTOR maintains broader coverage and/or higher limits than the minimums otherwise required by this Agreement, the CITY requires and shall be entitled to the broader coverage and/or the higher limits maintained by CONTRACTOR. b. Each insurance policy required by this Agreement must be acceptable to the City Attorney and shall meet the following requirements:
(1) Compliance with General Condition Requirements. Insurance coverage shall comply with and meet all requirements set forth in Article 5.2 of General Conditions (2) Acceptability of Insurers. Insurance coverage must be provided by an insurer authorized to conduct business in the state of California with a current A.M. Best’s rating of no less than A-:VII, or as approved by the CITY.
(3) Additional Insured Status. Both the Commercial General Liability and the Automobile Liability policies must name the CITY (including its officials, officers, agents, employees, and volunteers) specifically as an additional insured under the policy on a separate endorsement page. The Commercial General Liability additional insured endorsement shall be at least as broad as ISO Form CG 20 10 11 85, or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38, and CG 20 37 if a later edition is used. The Automobile Liability additional insured endorsement shall be at least as broad as ISO Form CA 20 01.
(4) Primary Coverage. CONTRACTOR’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 with respect to the CITY, its officials, officers, agents, employees, and volunteers. Any insurance or self-insurance maintained by the CITY, its officials, officers, agents, employees, or volunteers shall be in excess of CONTRACTOR’s insurance and shall not contribute with it. (5) Notice of Cancellation. Each insurance policy shall provide that coverage shall not be canceled, except with prior written notice to the CITY. (6) Subcontractors. If applicable, CONTRACTOR shall require and verify that all subcontractors maintain insurance meeting all the requirements stated within this Agreement, and CONTRACTOR shall ensure that the CITY (including its officials, officers, 123
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Public Improvement Agreement (Contractor) - 4 - CAO: 8/26/2021 agents, employees, and volunteers) is an additional insured on any insurance required from a subcontractor.
(7) Waiver of Subrogation. CONTRACTOR hereby grants to the CITY a waiver of any right to subrogation that any insurer of CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance. CONTRACTOR agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this subsection shall apply regardless of whether or not the CITY has received a waiver of subrogation endorsement from the insurer. Any Workers’ Compensation policy required by this Agreement shall be endorsed with a waiver of subrogation in favor of the CITY for all work performed by the CONTRACTOR, its agents, representatives, employees and subcontractors.
(8) Self-Insurance. CONTRACTOR may, with the CITY’s prior written consent, fulfill some or all of the insurance requirements contained in this Agreement under a plan of selfinsurance. CONTRACTOR shall only be permitted to utilize such self-insurance if, in the opinion of the CITY, CONTRACTOR’s (i) net worth and (ii) reserves for payment of claims of liability against CONTRACTOR are sufficient to adequately compensate for the lack of other insurance coverage required by this Agreement. CONTRACTOR’s utilization of selfinsurance shall not in any way limit the liabilities assumed by CONTRACTOR pursuant to this Agreement.
(9) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the CITY.
c. Verification of Coverage. At the time CONTRACTOR executes this Agreement, CONTRACTOR shall provide the CITY with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting the insurance coverage required by this Agreement), which shall meet all requirements under this Agreement. The CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by this Agreement, at any time. d. Special Risks or Circumstances. The CITY reserves the right, at any point during the term of this Agreement, to modify the insurance requirements in this Agreement, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. e. No Limitation of Obligations. The insurance requirements within this Agreement, including the types and limits of insurance coverage CONTRACTOR must maintain, and any approval of such insurance by the CITY, are not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONTRACTOR pursuant to this Agreement, including but not limited to any provisions within this Agreement concerning indemnification. f. Compliance. Failure to comply with any of the insurance requirements in this Agreement, including but not limited to a lapse in any required insurance coverage during the term of this Agreement, shall be a material breach of this Agreement. Compliance by CONTRACTOR with the requirement to carry insurance and furnish certificates, policies, Additional Insured Endorsement and Declarations Page evidencing the same shall not relieve the CONTRACTOR from liability assumed under any provision of this Agreement, including, without limitation, the obligation to defend and indemnify the CTY and the City Engineer. In the event that CONTRACTOR fails to comply with any insurance requirement set forth in this Agreement, in addition to any other remedies the CITY may have, the CITY may, at its sole option, (i) immediately terminate this Agreement; or (ii) order CONTRACTOR to stop Work under this 124
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Public Improvement Agreement (Contractor) - 5 - CAO: 8/26/2021 Agreement and/or withhold any payment that becomes due to CONTRACTOR until CONTRACTOR demonstrates compliance with the insurance requirements in this Agreement.

7. Indemnification, Duty to Defend, and Hold Harmless.
a. CONTRACTOR (including CONTRACTOR’s agents, employees, and subcontractors, if any) shall indemnify, defend, and hold harmless the CITY, its officials, officers, agents, employees, and volunteers from and against any and all claims, demands, actions, causes of action, proceedings (including but not limited to legal and administrative proceedings of any kind), suits, fines, penalties, judgments, orders, levies, costs, expenses, liabilities, losses, damages, or injuries, in law or equity, including without limitation the payment of all consequential damages and attorney’s fees and other related litigation costs and expenses (collectively, “Claims”), of every nature caused by, arising out of, or in connection with CONTRACTOR’s (including CONTRACTOR’s agents, employees, and subcontractors, if any) Work pursuant to this Agreement or its failure to comply with any of its obligations contained herein, except where caused by the active negligence, sole negligence, or willful misconduct of the CITY. b. CONTRACTOR (including CONTRACTOR’s agents, employees, and subcontractors, if any) shall indemnify, defend, and hold harmless the CITY, its officials, officers, agents, employees, and volunteers from and against any and all Claims caused by, arising under, or resulting from any violation, or claim of violation, of the San Diego Municipal Storm Water Permit (Order No.

R9-2013-0001, as amended) of the California Regional Water Quality Control Board, Region 9, San Diego, that the CITY might suffer, incur, or become subject to by reason of, or occurring as a result of, or allegedly caused by, any Work performed pursuant to this Agreement. c. All terms and provisions within this Section 7 shall survive the termination of this Agreement.

8. Bonds.
a. CONTRACTOR shall furnish and deliver to the CITY, simultaneously with the execution of this Agreement, the following surety bonds:
(1) Faithful Performance Bond. CONTRACTOR shall furnish to the CITY a surety bond in an amount equal to the Contract Price as security for faithful performance of this Agreement. (2) Labor and Materials Bond. CONTRACTOR shall furnish to the CITY a surety bond in an amount equal to the Contract Price as security for payment to persons performing labor and furnishing materials in connection with the Project. b. All bonds furnished to the CITY pursuant to this Agreement shall be in the form set forth herein and approved by the City Attorney.
c. All bonds shall be executed by sureties that are named in the current list of "Companies Holding Certificates of Authority as Acceptable Sureties on Federal bonds and as Acceptable Reinsuring Companies" as published in Circular 570 (amended) by the Audit Staff, Bureau of Government Financial Operations, U.S. Treasury Department. All bonds signed by an agent must be accompanied by a certified copy of such agent's authority to act. d. If the surety on any bond furnished by the CONTRACTOR is declared bankrupt or becomes insolvent or its right to do business is terminated in any state where any part of the Work is located, the CONTRACTOR shall, within seven days thereafter, substitute another bond and surety, which must be acceptable to the CITY. No portion of the Work shall be performed without bonds, in a form and issued by a surety acceptable to the City. If one or more of such bonds 125
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Public Improvement Agreement (Contractor) - 6 - CAO: 8/26/2021 shall, at any time, not be in full force and effect, CONTRACTOR shall immediately cease performance of the Work until CONTRACTOR is in full compliance with the bonding requirements of this Agreement and California law. All delays and costs incurred or resulting from such occurrence shall be to the exclusive account of CONTRACTOR. Failure of the CONTRACTOR to promptly cure any failure to have the necessary bonds in full force and effect shall be grounds for immediate termination of this Agreement. e. All bonds shall be obtained from surety companies that are duly licensed or authorized in the State of California. Such surety companies shall also meet any additional requirements and qualifications as may be provided in the Supplementary General Conditions.

9. Substitution of Securities. This Agreement is subject to California Public Contract Code section 22300, which permits the substitution of securities for any monies withheld by the CITY to ensure performance of this Agreement. At the request and expense of the CONTRACTOR, securities equivalent to the amount withheld shall be deposited with the CITY, or with a state- or federallychartered bank in this state as the escrow agent, who shall then pay those moneys to CONTRACTOR. Upon satisfactory completion and acceptance of the Work, such securities shall be returned to the CONTRACTOR.

10. Contractor Default. In the event CONTRACTOR, for a period of 10 calendar days after receipt of written demand from the CITY to do so (“Cure Period”), fails to furnish tools, equipment, or labor in the necessary quantity or quality required by this Agreement, or fails to prosecute the Work and all parts thereof in a diligent and workmanlike manner, or after commencing to do so within the Cure Period, fails to continue to do so, then the CITY in its sole discretion may exclude the CONTRACTOR from the Property, or any portion thereof, and take exclusive possession of the Property or any portion thereof, together with all material and equipment thereon, and may complete the Work or any portion of the Work, either by (i) furnishing the necessary tools, equipment, labor, or materials; or (ii) letting the unfinished portion of the work, or any portion thereof, to another contractor; or (iii) demanding the surety hire another contractor; or (iv) any combination of such methods. The CITY’s procuring of the completion of the Work, or the portion of the Work taken over by the CITY, shall be a charge against the CONTRACTOR and may be deducted from any money due or to become due to CONTRACTOR from the CITY, or the CONTRACTOR shall pay the CITY the amount of such charge, or the portion thereof unsatisfied. The sureties provided for under this Agreement shall become liable for payment if CONTRACTOR fails to pay in full any such cost incurred by the CITY. The permissible charges for any such procurement of the completion of the Work include actual costs and fees incurred to third party individuals and entities (including but not limited to consultants, attorneys, inspectors, and designers) and actual costs incurred by the CITY for the increased dedication of time of the CITY’s employees to the Project.

11. Other Legal Requirements Incorporated. Each and every provision of law and clause required by law to be inserted in this Agreement or its attachments shall be deemed to be inserted herein, and this Agreement shall be read and enforced as though such law or clause were included herein, and if through mistake or otherwise any such provision is not inserted, or is not currently inserted, then upon application of either Party, the Agreement shall forthwith be physically amended to make such insertion or correction, without further changes to the remainder of the Agreement.

12. Merger Clause. This Agreement, together with its attachments or other documents described or incorporated herein, if any, constitutes the entire agreement and understanding of the CITY and CONTRACTOR concerning the subject of this Agreement and supersedes and replaces all prior negotiations, understandings, or proposed agreements, written or oral, except as otherwise provided herein. In the event of any conflict between the provisions of this Agreement and any of its attachments or related documents, if any, the provisions of this Agreement shall prevail. 126
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13. Attorney’s Fees and Costs. In any action to enforce the terms and conditions of this Agreement, the prevailing Party shall be entitled to reasonable attorney’s fees and costs.

14. Independent Contractor. CONTRACTOR is an independent contractor, and no agency or employment relationship is created by the execution of this Agreement.

15. Amendment. This Agreement shall not be amended except in a writing signed by the CITY and CONTRACTOR, and pursuant to action of the Escondido City Council.

16. Anti-Waiver Clause. None of the provisions of this Agreement shall be waived by the CITY because of previous failure to insist upon strict performance, nor shall any provision be waived because any other provision has been waived by the CITY, in whole or in part.

17. Severability. This Agreement shall be performed and shall be enforceable to the full extent allowed by applicable law, and the illegality, invalidity, waiver, or unenforceability of any provision of this Agreement shall not affect the legality, validity, applicability, or enforceability of the remaining provisions of this Agreement.

18. Governing Law. This Agreement and all rights and obligations arising out of it shall be construed in accordance with the laws of the State of California. Venue for any action arising from this Agreement shall be conducted only in the state or federal courts of San Diego County, California.

19. Counterparts. This Agreement may be executed on separate counterparts, each of which shall be an original and all of which taken together shall constitute one and the same instrument. Delivery of an executed signature page of this Agreement by electronic means, including an attachment to an email, shall be effective as delivery of an executed original. The Agreement on file with the City is the copy of the Agreement that shall take precedence if any differences exist between or among copies or counterparts of the Agreement.

20. Provisions Cumulative. The foregoing provisions are cumulative to, in addition to, and not in limitation of any other rights or remedies available to the CITY.

21. Business License. CONTRACTOR shall obtain a City of Escondido Business License prior to execution of this Agreement and shall maintain such Business License throughout the term of this Agreement.

22. Compliance with Laws, Permits, and Licenses. CONTRACTOR shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations, rules, and other legal requirements in effect during the term of this Agreement. This shall include, but shall not be limited to, all California Labor Code laws regarding payment of prevailing wages and all OSHA regulations. CONTRACTOR shall obtain any and all permits, licenses, and other authorizations necessary to perform the work under this Agreement. Neither the CITY, nor any elected or appointed boards, officers, officials, employees, or agents of the CITY, shall be liable, at law or in equity, as a result of any failure of CONTRACTOR to comply with this section.

23. Prevailing Wages and Department of Industrial Relations Compliance. Pursuant to California Labor Code section 1770 et seq., CONTRACTOR agrees that a prevailing rate and scale of wages, in accordance with applicable laws, shall be paid in performing this Agreement. CONTRACTOR shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations, rules, and other legal requirements pertaining to the payment of prevailing wages, including but not limited to the keeping of certified payroll records, overtime pay, employment of apprentices, and workers' compensation coverage, as further set forth in the General Conditions.

CONTRACTOR shall file the required workers' compensation certificate before commencing work 127
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Public Improvement Agreement (Contractor) - 8 - CAO: 8/26/2021 under this Agreement. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. CONTRACTOR shall post all job site notices required by regulation. CONTRACTOR, as well as any subcontractors, shall be registered pursuant to California Labor Code section 1725.5 to be qualified to bid on, be listed in a bid proposal (subject to the requirements of Public Contract Code section 4104), or engage in the performance of any public works contract subject to the requirements of Division 2, Part 7, Chapter 1 of the California Labor Code. Neither the CITY, nor any elected or appointed boards, officers, officials, employees, or agents of the CITY, shall be liable, at law or in equity, as a result of any failure of CONTRACTOR to comply with this section.

24. Immigration Reform and Control Act of 1986. CONTRACTOR shall keep itself informed of and shall comply with the Immigration Reform and Control Act of 1986 (“IRCA”). CONTRACTOR represents and warrants that all of its employees and the employees of any subcontractor retained by CONTRACTOR who perform any portion of the Work under this Agreement are and will be authorized to perform the Work in full compliance with the IRCA. CONTRACTOR affirms that as a licensed contractor and employer in the State of California, all new employees must produce proof of eligibility to work in the United States within the first three days of employment and that only employees legally eligible to work in the United States will perform the Work. CONTRACTOR agrees to comply with the IRCA before commencing any portion of the Work, and continuously throughout the performance of the Work and the term of this Agreement.

25. Effective Date. Unless a different date is provided in this Agreement, the effective date of this Agreement shall be the latest date of execution set forth by the names of the signatories below. (SIGNATURE PAGE FOLLOWS)
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Public Improvement Agreement (Contractor) - 9 - CAO: 8/26/2021 IN WITNESS WHEREOF, this Agreement is executed by the Parties or their duly authorized representatives as of the Effective Date:

CITY OF ESCONDIDO
Date: __________________ ___________________________________ Dane White, Mayor
Dash Construction Company, Inc.

Date: __________________ ___________________________________ Signature
_Dariush Shahnavaz__________________
Name & Title (please print)
__869505___________________________
Contractor's License No.
_ __________________________
Tax ID/Social Security No.

APPROVED AS TO FORM:

OFFICE OF THE CITY ATTORNEY
MICHAEL R. MCGUINNESS, City Attorney
BY: __________________________
THE CITY OF ESCONDIDO DOES NOT DISCRIMINATE AGAINST QUALIFIED PERSONS WITH DISABILITIES. 129
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RESOLUTION NO. 2025-152

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ESCONDIDO, CALIFORNIA, AUTHORIZING THE MAYOR TO

EXECUTE, ON BEHALF OF THE CITY, A SECOND AMENDMENT

TO THE CONSULTING AGREEMENT WITH JPW
COMMUNICATIONS, INC. FOR THE CITY’S TRAIL EXPANSION

PROJECT
WHEREAS, the City Council has allocated funding in the Harmony Grove Remediation account for construction for the City’s Trail Expansion Project (“Project”); and WHEREAS, on April 18, 2023, the City Manager authorized execution of a Consulting Agreement with JPW Communications, Inc. in the amount of $199,205 for the communications work associated with the City’s Trail Expansion Project; and
WHEREAS, on September 18, 2023, the City Manager authorized execution of a First Amendment to the Consulting Agreement with JPW Communications, Inc. to update the Personnel List of JPW Communications, Inc. staff working on the City’s Trail Expansion Project; and WHEREAS, additional communications services are required of JPW Communications, Inc to support the public outreach of the Windsor Gardens Fence Project in the amount of $21,265.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Escondido, California, as follows:

1. That the above recitations are true.

2. That Mayor is authorized to execute, on behalf of the City, a Second Amendment to the Consulting Agreement with JPW Communication, Inc., which is attached and incorporated to this Resolution as Exhibit “A”, and subject to final approval as to form by the City Attorney. 130
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CITY OF ESCONDIDO

SECOND AMENDMENT TO CONSULTING AGREEMENT
This Second Amendment to Consulting Agreement (“First Amendment”) is made and entered into as of the last signature date set forth below (“Effective Date”), Between: CITY OF ESCONDIDO
a California municipal corporation
201 N. Broadway
Escondido, CA 92025
Attn: Teresa Collins
760-839-4507
("CITY")
And: JPW Communications, Inc.
a California corporation
2710 Loker Ave. W., Suite 300
Carlsbad, CA 92010
Attn: Jenny Windle
760-683-8395
("CONSULTANT").
(The CITY and CONSULTANT each may be referred to herein as a “Party” and collectively as the “Parties.”)
WHEREAS, the Parties entered into that certain Consulting Agreement dated April 18, 2023, which was subsequently amended by a First Amendment dated September 18, 2023 (“Agreement”), wherein CITY retained CONSULTANT to provide services related to communications about the City’s Trail Expansion Project, as more specifically described in the Agreement; and WHEREAS, the Parties desire to amend the Agreement to include additional services as described in “Attachment A” to this Second Amendment, which is attached hereto and incorporated herein by this reference.

NOW, THEREFORE, in consideration of the mutual covenants, promises, terms, and conditions set forth herein, and the mutual benefits derived therefrom, the Parties hereby agree as follows:

1. The CONSULTANT shall furnish all of the Services described in “Attachment A” to this Second Amendment.

2. Personnel. The performance of the Services by certain professionals is significant to the CITY. As such, CONSULTANT shall only assign the persons listed on Attachment “B”, attached to this Second Amendment and incorporated herein by this reference (“Personnel List”), to perform the Services. CONSULTANT shall not add or remove persons from the Personnel List without the 131
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City’s prior written consent. If CONSULTANT has not designated a person to perform a component of the Services, CONSULTANT shall not assign such component of the Services to a person without obtaining the City’s prior written consent. CONSULTANT shall not subcontract any component of the Services without obtaining the City’s prior written consent.

3. The CITY will compensate CONSULTANT in an additional amount not to exceed the sum of $21,265, pursuant to the conditions contained in “Attachment A” to this Second Amendment.

4. All other terms of the Agreement not referenced in this Second Amendment shall remain unchanged and in full force and effect. In the event of a conflict between a provision of the Agreement and this Second Amendment, this Second Amendment shall prevail.

5. This Second Amendment, the First Amendment, and the Agreement, together with any attachments or other documents described or incorporated therein, if any, constitute the entire agreement and understanding of the Parties, and there are no other terms or conditions, written or oral, controlling this matter.

6. This Second Amendment may be executed on separate counterparts that, upon completion, may be assembled into and shall be construed as one document. Delivery of an executed signature page of this First Amendment by electronic means, including an attachment to an email, shall be effective as delivery of an executed original.

7. Unless a different date is provided in this Second Amendment, the effective date of this First Amendment shall be the latest date of execution set forth by the names of the signatories below. (SIGNATURE PAGE FOLLOWS)
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IN WITNESS WHEREOF, this Second Amendment is executed by the Parties or their duly authorized representatives as of the Effective Date:

CITY OF ESCONDIDO
Date: __________________ ____________________________________ Dane White, Mayor
JPW COMMUNICATIONS, INC.

Date: __________________ ___________________________________ Jennifer Windle, Founder & CEO
APPROVED AS TO FORM:

OFFICE OF THE CITY ATTORNEY
MICHAEL R. MCGUINNESS, CITY ATTORNEY
BY: __________________________
DATE: _________________
THE CITY OF ESCONDIDO DOES NOT DISCRIMINATE AGAINST QUALIFIED PERSONS WITH DISABILITIES. 133
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ATTACHMENT “A”
Scope of Work
A. General
JPW Communications, Inc., a California corporation (“Consultant”) will provide the City of Escondido, a California municipal corporation (“City”) with consulting services related to the communications about the City’s Trail Expansion Project (“Project”).

B. Location
Consultant to provide services in relation to the Project, including certain services located within the City’s Escondido Trail Expansion Project specifically surrounding Windsor Gardens, The Pines and Casa Grande properties.

C. Services
In addition to those services described in the Agreement, Consultant shall also provide the services described in Exhibit 1 to this Scope of Work, which is attached hereto and incorporated herein by this reference. In the event of a conflict between this Second Amendment and Exhibit 1, the terms of this Second Amendment shall prevail. Services provided under this Second Amendment shall generally include:

1. Project Management; and

2. Windsor Garden, The Pines, and Casa Grande Outreach and community engagement.

D. Contract Price and Payment Terms
The contract price of this Second Amendment shall not exceed $21,265. The contract price of this First Amendment ($21,265) will bring the total contract price of the Agreement to $220,470. The contract price of this Second Amendment includes all labor, materials, equipment, and transportation required to perform the work. Services will be billed as services are performed.

Payment will be made after services have been performed and within 30 days of receipt of an invoice for those services.

E. Term
The term of the Agreement shall be extended for a period of one year, commencing on the Effective Date of this Second Amendment.
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ATTACHMENT “B”
Personnel List
Pursuant to Section 2 of the this First Amendment, CONSULTANT shall only assign performance of Services to persons listed below.

1. Jenny Windle, President, JPW Communications; [email protected];

2. Susanne Bankhead, Senior Vice President; [email protected];

3. Leslie Spring, Senior Director; [email protected];

4. Daniel Sparling, Director; [email protected];

5. Brant Bender, Owner of Brandt Bender Photography; [email protected];

6. Darrin Fraser, Owner of Box86 Media; [email protected];

7. Baylee Akins, Manager; [email protected];

8. Molly Schellenger, Multimedia Designer; [email protected];

9. Ese Uyovbievbo, Specialist; [email protected];

10. Madeline Atlee-Burke, Specialist; [email protected];

11. Natalia Speedon, Coordinator; [email protected];

12. Lauren Bonanno, Coordinator [email protected];

13. Kit Caldwell, Multimedia Designer, [email protected];

14. Camden Painton, Marketing & Communications Coordinator; [email protected]

15. Courtney Pittam, Senior Specialist, [email protected];

16. Lauren Boyer, Coordinator, [email protected]; and

17. Liana Letsos, Marketing and Communications Coordinator, [email protected].

Acknowledged by:

Date: __________________ ___________________________________ Jennifer Windle, Founder & CEO
135
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Attachment “1”

BUDGET ADJUSTMENT

REQUEST
Department: Development Services - Engineering
For Finance Use Only
BA # ____________
Fiscal Year ________
Department Contact: Jason Christman
City Council Meeting Date:
(attach staff report) December 17, 2025

EXPLANATION OF REQUEST
We are utilizing a portion of our existing budget from the Emergency Fencing project along the Harmony Grove area to continue additional new fencing to the East with the goal of further protecting and securing residents in the Windsor Gardens, Casa Grande and Pines developments.

BUDGET ADJUSTMENT INFORMATION
Project/Account Description Account Number
Amount of
Increase
Amount of
Decrease
Harmony Grove Remediation 1229 - PRJ-00000292 $890,000
Windsor Gardens Fencing Project 1229 - NEW $890,000

APPROVALS

DEPARTMENT HEAD DATE FINANCE DATE
136
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STAFF REPORT
December 17, 2025
File Number 1330-85

SUBJECT

CONTINUING THE EMERGENCY REPAIR OF THE ESCONDIDO TRUNK SEWER MAIN

DEPARTMENT
Utilities Department

RECOMMENDATION
Request the City Council adopt Resolution No. 2025-164, declaring that pursuant to the terms of Section 22050 of the California Public Contract Code, the City Council finds there is a need to continue the emergency repair of the Escondido Trunk Sewer Main. The Resolution, which must be passed by fourfifths vote, also declares that public interest and necessity demand the immediate expenditure to safeguard life, health, or property.

Staff Recommendation: Approval (Utilities: Kyle Morgan, Interim Director of Utilities) Presenter: Kyle Morgan, Interim Director of Utilities
ESSENTIAL SERVICE – Yes, Keep City Clean for Public Health and Safety; Sewer COUNCIL PRIORITY –Improve Public Safety

FISCAL ANALYSIS
Funding for the Emergency Repair of the Escondido Trunk Sewer Main is available in the Wastewater Capital Improvement Project (“CIP”) budget for Sewer Trunk Main, CIP No. 801913.

PREVIOUS ACTION
On June 26, 2024, the City Council adopted Resolution No. 2024-86, ratifying Proclamation No. 2024-02, affirming that it was appropriate for City staff to forego competitive bidding procedures and work with contractors for the necessary emergency repair of the failing trunk sewer main.

On July 10, 2024, the City Council adopted Resolution No. 2024-94, reaffirming that there was a need to continue efforts toward emergency repair of the failing trunk sewer main.

On July 17, 2024, the City Council adopted Resolution No. 2024-103, reaffirming that there was a need to continue efforts toward emergency repair of the failing trunk sewer main. 137
Item8.

On July 23, 2024, a Public Improvement Agreement with CCL Contracting, Inc. was executed for the emergency repair of Section 2, from Beech Street to Grape Day Park, on a time and materials basis in an amount not to exceed $10,240,691.

On August 7, 2024, the City Council adopted Resolution No. 2024-106, reaffirming that there was a need to continue efforts toward emergency repair of the failing trunk sewer main. In addition, City Council approved a budget adjustment in the amount of $12,036,225 to fund the emergency repair of the failing trunk sewer main, consisting of $7,036,225 from the unallocated Wastewater Reserves and $5,000,000 from Capital Improvement Project No. 801508, Recycled Easterly Ag MFRO.

On August 21, 2024, a Public Improvement Agreement with J.R. Filanc Construction Company was executed for the emergency repair of Section 1, Ash Street from the Firestone Complete Auto Care parking lot to the Walmart Neighborhood Market parking lot, on a time and materials basis in an amount not to exceed $1,795,534.

On August 28, 2024, the City Council adopted Resolution No. 2024-117, reaffirming that there was a need to continue efforts toward emergency repair of the failing trunk sewer main.

On September 11, 2024, the City Council adopted Resolution No. 2024-131, reaffirming that there was a need to continue efforts toward the emergency repair of the failing trunk sewer main.

On October 2, 2024, the City Council adopted Resolution No. 2024-141, reaffirming that there was a need to continue efforts toward the emergency repair of the failing trunk sewer main.

On October 23, 2024, the City Council adopted Resolution No. 2024-146, reaffirming that there was a need to continue efforts toward the emergency repair of the failing trunk sewer main.

On November 20, 2024, the City Council adopted Resolution No. 2024-162, reaffirming that there was a need to continue efforts toward the emergency repair of the failing trunk sewer main.

On December 4, 2024, the City Council adopted Resolution No. 2024-178, reaffirming that there was a need to continue efforts toward the emergency repair of the failing trunk sewer main.

On January 8, 2025, the City Council adopted Resolution No. 2025-03, reaffirming that there was a need to continue efforts toward the emergency repair of the failing trunk sewer main.

On January 29, 2025, the City Council adopted Resolution No. 2025-06, reaffirming that there was a need to continue efforts toward the emergency repair of the failing trunk sewer main.

On February 19, 2025, the City Council adopted Resolution No. 2025-08, reaffirming that there was a need to continue efforts toward the emergency repair of the failing trunk sewer line. 138
Item8.

On March 19, 2025, the City Council adopted Resolution No. 2025-14, reaffirming that there was a need to continue efforts toward the emergency repair of the failing trunk sewer line.

On April 2, 2025, the City Council adopted Resolution No. 2025-19, reaffirming that there was a need to continue efforts toward the emergency repair for the failing trunk sewer line.

On April 16, 2025, the City Council adopted Resolution No. 2025-30, reaffirming that there was a need to continue efforts toward the emergency repair for the failing trunk sewer line.

On May 7, 2025, the City Council adopted Resolution No. 2025-38, reaffirming that there was a need to continue efforts toward the emergency repair for the failing trunk sewer line.

On May 21, 2025, the City Council adopted Resolution No. 2025-54, reaffirming that there was a need to continue efforts toward the emergency repair for the failing trunk sewer line.

On June 4, 2025, the City Council adopted Resolution No. 2025-58, reaffirming that there was a need to continue efforts toward the emergency repair for the failing trunk sewer line.

On June 18, 2025, the City Council adopted Resolution No. 2025-64, reaffirming that there was a need to continue efforts toward the emergency repair for the failing trunk sewer line.

On July 16, 2025, the City Council adopted Resolution No. 2025-86, reaffirming that there was a need to continue efforts toward the emergency repair for the failing trunk sewer line.

On August 13, 2025, the City Council adopted Resolution No. 2025-102, reaffirming that there was a need to continue efforts toward the emergency repair for the failing trunk sewer line, authorized Change Order No. 01 to the Public Improvement agreement (“Agreement”) with CCL Contracting, Inc. for an amount not to exceed $1, 397, 320.60; and approved a budget adjustment in the amount of $1,397,320.60, from the Unallocated Reserves to the Wastewater Capital Improvement Project (“CIP”) budget for Trunk Main/Norlak-HARRF.

On August 27, 2025, the City Council adopted Resolution No. 2025-109, reaffirming that there was a need to continue efforts toward the emergency repair for the failing trunk sewer line.

On September 17, 2025, the City Council adopted Resolution No. 2025-113, reaffirming that there was a need to continue efforts toward the emergency repair for the failing trunk sewer line.

On October 1, 2025, the City Council adopted Resolution No. 2025-123, reaffirming that there was a need to continue efforts toward the emergency repair for the failing trunk sewer line.

On October 15, 2025, the City Council adopted Resolution No. 2025-127, reaffirming that there was a need to continue efforts toward the emergency repair for the failing trunk sewer line. 139
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On November 5, 2025, the City Council adopted Resolution No. 2025-136, reaffirming that there was a need to continue efforts toward the emergency repair for the failing trunk sewer line.

On December 3, 2025, the City Council adopted Resolution No. 2025-156, reaffirming that there was a need to continue efforts toward the emergency repair for the failing trunk sewer line.

BACKGROUND
The City’s trunk sewer mains, constructed in the 1950’s, are a critical and integral part of the City’s wastewater system. In June 2024, during routine closed-circuit television inspection, Utilities Staff identified multiple failed and severely deteriorated sections of 18-inch and 21-inch trunk sewer main. In order to act quickly to avoid catastrophic failure, a local emergency was proclaimed on June 20, 2024, by the City Manager, serving as the Director of Emergency Services. The original scope of work included two sections of severely deteriorated trunk sewer main that are in critical condition. These sections are shown in Figure 1 below and defined as follows:

Section 1: Ash Street - paralleling the Escondido Creek, from the Firestone Complete Auto Care (“Firestone”) parking lot to the Walmart Neighborhood Market (“Walmart”) parking lot; and Section 2: Beech Street to Grape Day Park - paralleling the Escondido Creek, traversing a short section of North Hickory Street, then continuing in East Pennsylvania Street from North Hickory and extending into Grape Day Park.

Figure 1
140
Item8.

Section 1 emergency repair work began on August 7, 2024. All repairs to Section 1 are now complete.

Section 2 emergency repair work began on July 25, 2024, and is anticipated to be complete by January 16, 2026. The contractor, CCL Contracting, Inc. (“CCL”), has installed approximately 5,330 linear feet of trunk main, from Grape Day Park to Hickory Street, within Pennsylvania Avenue; north within Hickory Street from the intersection of Pennsylvania Avenue and Hickory Street to just south of the intersection of Hickory Street and Lansing Circle; easterly through the Westmont Assisted Living Community; and continues easterly within the City’s Escondido Creek private property/public utility easement, paralleling the south side of Escondido Creek to Grape Street. The additional restoration work at Westmont Assisted Living Community, which included abandonment and slurry fill of 2,000 feet of 21-inch sewer, abandonment and slurry fill of 14 manholes, and repair of 40 feet of 21-inch trunk sewer line within the bike path at Date Street, has been completed.

In June 2025, a construction conflict with a 36” diameter water transmission main along the bike path was identified. City staff determined that rerouting the sewer trunk main from the bike path into East Valley Parkway, provided the best value to the city from a cost, constructability, product longevity, and risk mitigation. Construction on North Fig Street, south of the channel bridge, between Washington Avenue and Valley Parkway, began on September 2, 2025, and was completed on September 19, 2025. Utilities Construction on East Valley Parkway, between Fig Street and Beech Street, began on September 23, 2025 with work occurring at night to minimize the impact to the community. Additional work, to date, includes the installation of a modified storm drain box and five manholes. Electronic message boards and signs updating the community are in place, where appropriate, throughout the construction project site and will remain through the duration of work.

Utilities Staff continues to communicate and coordinate with affected businesses and residents within the construction zone of influence, as well as other City Departments regarding current and upcoming construction, including the upcoming road closures.
141
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RESOLUTIONS
a) Resolution No. 2025-164
142
Item8.

RESOLUTION NO. 2025-164

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ESCONDIDO, CALIFORNIA, FINDING THAT AN

EMERGENCY CONTINUES TO REQUIRE THE IMMEDIATE
REPAIR OF THE ESCONDIDO TRUNK SEWER MAIN.

WHEREAS, the City Council recognizes that the City’s trunk sewer main pipeline defined in the two following critical sections are at risk of imminent, catastrophic failure:

Section 1: Ash Street - paralleling the Escondido Creek, from the Firestone Complete Auto Care parking lot to the Walmart Neighborhood Market parking lot; and Section 2: Beech Street to Grape Day Park - paralleling the Escondido Creek, traversing a short section of North Hickory Street, then continuing in East Pennsylvania Street from North Hickory and extending into Grape Day Park; and
WHEREAS, pursuant to the approval of Resolution No. 2024-86 on June 26, 2024, ratifying Proclamation No. 2024-02; Resolution No. 2024-94 on July 10, 2024; Resolution No. 2024-103 on July 17, 2024; Resolution No. 2024-106 on August 7, 2024; Resolution No. 2024-117 on August 28, 2024; Resolution No. 2024-131 on September 11, 2024; Resolution No. 2024-141 on October 2, 2024; Resolution No. 2024-146 on October 23, 2024; Resolution No. 2024-162 on November 20, 2024; Resolution 2024-178 on December 4, 2024; Resolution No. 2025-03 on January 8, 2025; Resolution No. 2025-06 on January 29, 2025; Resolution No. 2025-08 on February 19, 2025; Resolution No. 2025-14 On March 19, 2025; Resolution No. 2025-19 on April 2, 2025; Resolution No. 2025-30 on April 16, 2025; Resolution No. 2025-38 on May 7, 2025; Resolution No. 2025-54 on May 21, 2025; Resolution No. 2025- 58 on June 4, 2025, Resolution No. 2025-64 on June 18, 2025, and Resolution No. 2025-86 on July 16, 2025, Resolution No. 2025-102 on August 13, 2025, Resolution No. 2025-109 on August 27, 2025, and 143
Item8.

Resolution No. 2025-113 on September 17, 2025, Resolution No. 2025-123 on October 1, 2025, Resolution No. 2025-127 on October 15, 2025, Resolution No. 2025-136 on November 5, 2025, and Resolution No. 2025-156 on December 3, 2025, the City Council previously found that the failing trunk sewer risk constitutes an emergency and found it appropriate for Utilities Staff to proceed to contract services without adopting plans, specifications, working details, or giving notice of bids to award contracts; and
WHEREAS, on August 7, 2024, City Council approved a budget adjustment in the amount of twelve million, thirty-six thousand, two-hundred twenty-five dollars ($12,036,225) to fund the emergency repair of the failing trunk sewer main, consisting of $7,036,225 from the unallocated Wastewater Reserves and $5,000,000 from Capital Improvement Project No. 801508, Recycled Easterly Ag MFRO; and WHEREAS, the City entered into a Public Improvement Agreement (“Agreement”) with CCL Contracting, Inc., in an amount not to exceed ten million, two-hundred forty-thousand, six hundred ninety-one dollars ($10,240,691) on July 23, 2024; and
WHEREAS, the City entered into a Public Improvement Agreement (“Agreement”) with J.R. Filanc Construction Company in an amount not to exceed one million, seven hundred ninety-five thousand, five hundred thirty-four dollars ($1,795,534) on August 21, 2024; and WHEREAS, the City Council approved Change Order No. 1 and a budget adjustment to the project in the amount of $1,397,320.60 to fund the remaining portion of Section 2 emergency repairs due to a trunk sewer alignment conflict with the existing 36” water main, bringing the total contract value with CCL Contracting, Inc., resulting in a contract value of not to exceed eleven million, six-hundred thirty-eight thousand and eleven dollars and sixty cents ($11,638,011.60); and 144
Item8.

WHEREAS, pursuant to Section 22050 of the Public Contract Code, the City Council must review the emergency action every 14 days, or at its next regularly scheduled meeting, and determine by a fourfifths vote there is a need to continue the action; and WHEREAS, this City Council desires at this time and deems it to be in the best public interest to continue the emergency action and approve the recommended change order and budget adjustment.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Escondido, California, as follows:

1. That the above recitations are true.

2. That the City Council finds the failure of the trunk sewer main is a public health and safety emergency; that this emergency will not permit the delay that would result from a competitive bidding process; and that the proposed action and expenditure is still necessary to respond to the emergency requiring immediate repair of the trunk sewer main.
145
Item8.

STAFF REPORT
December 17, 2025
File Number 0480-70

SUBJECT
FY 2025-26 STATE OF CALIFORNIA CITIZEN’S OPTIONS FOR PUBLIC SAFETY PROGRAM GRANT AND

BUDGET ADJUSTMENT

DEPARTMENT
Escondido Police Department

RECOMMENDATION
Request the City Council adopt Resolution No. 2025-160 authorizing the Escondido Police Department to accept a FY 2025-26 Citizens’ Option for Public Safety Program Grant in the amount of $229,884; approving grant expenditures consistent with guidelines in AB1913; authorizing the Chief of Police or their designee to execute grant documents on behalf of the City; and approving budget adjustments needed to spend grant funds. Grant Funds will cover salary expenses for part-time Police Department employees.

Staff Recommendation: Approval (Police Department: Ken Plunkett, Chief of Police) Presenter: Ken Plunkett, Chief of Police
ESSENTIAL SERVICE – Yes, internal requirement in support of police services COUNCIL PRIORITY – Improve Public Safety; Increase Retention and Attraction of People and Businesses to Escondido.

FISCAL ANALYSIS
Grant funds will be used to augment the Escondido Police Department Operating Budget and will have no impact on the General Fund Budget.

PREVIOUS ACTION
On November 20, 2024, the City Council accepted FY 2024-2025 State of California Citizens’ Option for Public Safety Program Grant in the amount of $231,644, to cover salary expenses for part-time Police Department employees.
146
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BACKGROUND
Existing law establishes Supplemental Law Enforcement Services Funds and requires monies from these funds to be allocated to counties and cities for purposes of the Citizens’ Option for Public Safety Program.

In September 2000, the California State Legislature chaptered AB 1913, the Schiff-Cardenas Crime Prevention Act of 2000, which increased appropriations for these funds and established new formulas for State Citizens’ Option for Public Safety allocations.

The Escondido Police Department received a FY 2025-26 Citizens’ Option for Public Safety Program Grant award in the amount of $229,884. This grant supports front-line law enforcement services with the intention of enhancing public safety within the community.

The Police Department proposes to use its allocation to cover part-time employees’ salaries and benefits.

Positions funded by the allocation include Department Specialists in the Traffic Division, Patrol Division, Investigations Bureau, Services Bureau, and the Internal Affairs Unit. These part-time employees perform support services that allow front-line law enforcement officers to handle high-priority calls.

These grant funds have been an integral component for the Escondido Police Department’s operations for nearly twenty years. Without this funding, the Police Department would be unable to maintain its parttime staff. Approximately 45 part-time employees are funded by this grant. These employees perform administrative and operational duties that would otherwise fall to sworn officers. This necessary funding has allowed for support staff to remain a vital part of the operations of the Escondido Police Department.

RESOLUTIONS
a) Resolution No. 2025-160

ATTACHMENTS
a) Attachment “1”—Budget Adjustment
147
Item9.

RESOLUTION NO. 2025-160

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ESCONDIDO, CALIFORNIA, AUTHORIZING THE CHIEF OF
POLICE TO ACCEPT THE FY 2025-26 STATE OF
CALIFORNIA CITIZEN’S OPTION FOR PUBLIC SAFETY
PROGRAM GRANT IN THE AMOUNT OF $229,884; AND

EXECUTE ALL NECESSARY BUDGET ADJUSTMENTS
WHEREAS, the City of Escondido desires to improve efficient law enforcement services to the community; and
WHEREAS, the Escondido Police Department has designated the Fiscal Year 2025-26 State of California Citizen’s Option for Public Safety Program Grant to fund salary and benefit expenses of parttime personnel to address this goal; and WHEREAS, the FY 2025-26 State of California Citizen’s Option for Public Safety Program Grant is made available by the California State Legislature AB 1913 through the Schiff-Cardenas Crime Prevention Act of 2000 in the amount of $229,884.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Escondido, California, as follows:

1. That the above recitations are true.

2. That the City Council authorizes the Chief of Police of the City of Escondido and/or other authorized signators to accept the FY 2025-26 State of California Citizen’s Option for Public Safety Program Grant in the amount of $229,884 and execute all documents necessary for the management and completion of the grant scope including any extensions and amendments thereof.

3. That the City Council approves and adopts the budget adjustment to accept and expend the grant funds.
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BUDGET ADJUSTMENT

REQUEST
Department: Police Department
For Finance Use Only
BA # ____________ Fiscal Year ________ Department Contact: Barbara MarLett City Council Meeting Date:
(attach staff report) December 17, 2025

EXPLANATION OF REQUEST
A budget adjustment is needed to spend FY 2025-26 grant funds for part-time salaries and overhead to support Escondido Police Department activities.

BUDGET ADJUSTMENT INFORMATION
Project/Account Description Account Number
Amount of
Increase
Amount of
Decrease
Revenue
4127-450-New Project
Number $229,884
Police Grants
450-New Project
Number $229,884

APPROVALS

DEPARTMENT HEAD DATE FINANCE DATE
Attachment "1"
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STAFF REPORT
December 17, 2025
File Number 0480-70

SUBJECT
FY 2024 OPERATION STONEGARDEN GRANT AND BUDGET ADJUSTMENT

DEPARTMENT
Escondido Police Department

RECOMMENDATION
Request the City Council adopt Resolution No. 2025-159 to (1) accept FY 2024 Operation Stonegarden Grant Funds in the amount of $10,000 from the California Office of Emergency services through the County of San Diego and (2) authorize the Chief of Police or his designee to execute grant documents on behalf of the city, and approve budget adjustments needed to spend grant funds.

Staff Recommendation: Approval (Police Department: Ken Plunkett, Chief of Police) Presenter: Ken Plunkett, Chief of Police
ESSENTIAL SERVICE – Yes, Internal Requirement in Support of Police Services.

COUNCIL PRIORITY – Improve Public Safety

FISCAL ANALYSIS
No impact on Operational Budget, this project is fully funded by grants.

PREVIOUS ACTION
On April 3, 2024 the City Council accepted a FY 2023 Operation Stonegarden Grant in the amount of $10,000 to pay overtime expenses for crime suppression details. For the past thirteen years, Stonegarden funding has allowed the Escondido Police Department to partner with local law enforcement agencies to address criminal activities that affect the community. FY 2023 Operation Stonegarden funds allowed the Escondido Police Department to participate in a regional operation that focused on gang crime and narcotic trafficking activities.

BACKGROUND
The Police Department received a $10,000 FY 2024 Operation Stonegarden Grant. Funding was provided by the California Office of Emergency Services, through the San Diego Sheriff’s Department. 150
Item10.

The Police Department proposes to use grant funds to pay overtime expenses for multi-disciplinary crime suppression operations related to human trafficking, narcotics trafficking, weapons trafficking, and criminal gang activity. Throughout San Diego County, all local law enforcement agencies participate in Operation Stonegarden. This grant will provide operational funding to enforce local and state laws. Grant funds will not be used to enforce immigration laws on behalf of Customs and Border Protection/Border Patrol.

RESOLUTIONS
a) Resolution No. 2025-159

ATTACHMENTS
a) Attachment “1”—Budget Adjustment
151
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RESOLUTION NO. 2025-159

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ESCONDIDO, CALIFORNIA, AUTHORIZING THE CHIEF
OF POLICE TO ACCEPT THE FISCAL YEAR 2024

OPERATION STONEGARDEN GRANT PROVIDED BY THE

CALIFORNIA OFFICE OF EMERGENCY SERVICES
THROUGH THE SAN DIEGO SHERIFF’S DEPARTMENT
IN THE AMOUNT OF $10,000; AND EXECUTE ALL
NECESSARY BUDGET ADJUSTMENTS.

WHEREAS, the City of Escondido desires to improve efficient law enforcement services to the community; and
WHEREAS, the Escondido Police Department desires to conduct multi-disciplinary crime suppression operations; and
WHEREAS, the Escondido Police Department has designated the Fiscal Year 2024 Operation Stonegarden Grant to fund overtime expenses to address these goals; and WHEREAS, the Fiscal Year 2024 Operation Stonegarden Grant funds are made available through the California Office of Emergency Services in the amount of $10,000.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Escondido, California, as follows:

1. That the above recitations are true.

2. That the City Council authorizes the Chief of Police of the City of Escondido and/or other authorized signators to accept the Fiscal Year 2024 Operation Stonegarden Grant funds made available through the California Office of Emergency Services in the amount of $10,000 and execute all documents necessary for the management and completion of the grant scope including any extensions and amendments thereof.
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BUDGET ADJUSTMENT

EXPLANATION OF REQUEST
Budget adjustments are needed to receive grant funds and establish a spending account for overtime expenses related to the FY 2024 Stonegarden Grant.

BUDGET ADJUSTMENT INFORMATION
Project/Account Description Account Number
Amount of
Increase
Amount of
Decrease
Revenue
4128-451-new project
number $10,000
Police Grants
451-new project
number $10,000

APPROVALS

DEPARTMENT HEAD DATE FINANCE DATE
Attachment "1"
153
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STAFF REPORT
December 17, 2025
File Number 0600-10; A-3542-1

SUBJECT

PERATON - COMPUTER AIDED DISPATCH (CAD) FIRST AMENDMENT TO THE MASTER MAINTENANCE

AGREEMENT

DEPARTMENT
Escondido Police Department

RECOMMENDATION
Request the City Council adopt Resolution No. 2025-169 authorizing the Mayor to execute a First Amendment to the Maintenance Agreement with Peraton, Inc. for the Police Department’s existing Computer Aided Dispatch (“CAD”) System in the amount of $244,395 for the period of January 1, 2026 through December 31, 2026.

Staff Recommendation: Approval (Police Department: Ken Plunkett, Chief of Police) Presenter: Ken Plunkett, Chief of Police
ESSENTIAL SERVICE – Yes, internal requirement in support of Police Services COUNCIL PRIORITY – Improve Public Safety

FISCAL ANALYSIS
The Police Department Operating Budget will cover the cost of the CAD Software First Amendment to the Maintenance Agreement.

Software First Amendment to the maintenance agreement of CAD for one-year totals $244,395.

PREVIOUS ACTION
On February 19, 2025, City Council approved a new CAD Master Maintenance Agreement.

On May 21, 2021, City Council approved continuation of services with Peraton, Inc., after acquisition of Northrup Grumman agreement.

On January 7, 2015, City Council approved CAD Master first Amendment to the Maintenance Agreement.

On July 23, 2014, City Council approved a CAD Upgrade from Northrup Grumman. 154
Item11.

BACKGROUND
Escondido Police Department’s CAD system is critical to community and officer safety. The current system was originally created by Northrop Grumman, now operated by Peraton, Inc.

The CAD system is used to facilitate police officer response to 9-1-1 calls for service. In addition, the CAD system is used for resource management, location verification, dispatching resources, unit status management and transfer of data to other reporting systems.

The CAD system allows Escondido’s Public Safety Dispatchers to quickly and accurately determine where the event is occurring, establish the nature of the emergency, and direct the appropriate available resources.

The maintenance agreement includes the following critical commitments:

PRODUCTS INCLUDED:

CommandPoint CAD/MIS
AVL w/AVRR
CLETS via eSUN
Command Point® Map
Command Point ® GDI Tools
Command Point ® Mobile

RESOLUTIONS
a) Resolution No. 2025-169
b) Resolution No. 2025-169— First Amendment to Public Service Agreement with Peraton, Inc.

ATTACHMENTS
a) Attachment “1”—Public Service Agreement with Peraton, Inc. 155
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Attachment "1"
156
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Attachment "1"
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Attachment "1"
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Attachment "1"
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Attachment "1"
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Attachment "1"
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Attachment "1"
162
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Attachment "1"
163
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Attachment "1"
164
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Attachment "1"
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Attachment "1"
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Attachment "1"
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Attachment "1"
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RESOLUTION NO. 2025-169

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ESCONDIDO, CALIFORNIA, AUTHORIZING THE MAYOR

TO EXECUTE, ON BEHALF OF THE CITY, A MAINTENANCE
AGREEMENT WITH PERATON, INC. FOR THE POLICE
DEPARTMENT’S EXISTING COMPUTER AIDED DISPATCH
(CAD) SYSTEM.

WHEREAS, the Police Department utilizes the services of Peraton, Inc. for the maintenance of its current Computer Aided Dispatch (“CAD”) system; and
WHEREAS, the current maintenance agreement will expire December 31, 2025; and WHEREAS, the Police Department wishes to extend the current maintenance agreement for calendar year 2026.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Escondido, California, as follows:

1. That the above recitations are true.

2. That the City Council authorizes the Mayor to execute a First Amendment to the Maintenance Agreement with Peraton, Inc. for the Police Department’s existing CAD System, which is attached hereto as Exhibit “A” and incorporated by this reference to be approved by the City Attorney. 169
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First Amendment - 1 - CAO: 04/23/2024
To Public Services Agreement

CITY OF ESCONDIDO

FIRST AMENDMENT TO PUBLIC SERVICES AGREEMENT
This First Amendment to Public Services Agreement (“First Amendment”) is made and entered into as of the last signature date set forth below (“Effective Date”), Between: CITY OF ESCONDIDO
a California municipal corporation
201 N. Broadway
Escondido, CA 92025
Attn: Livier Valenzuela
760-839-4940
("CITY")
And: Peraton, Inc.
a Maryland Corporation
12975 Worldgage Drive
Herndon, VA 20170
Attn: Cynthia Williams
865-269-1134
("CONTRACTOR").
(The CITY and CONTRACTOR each may be referred to herein as a “Party” and collectively as the “Parties.”)
WHEREAS, the Parties entered into that certain Public Services Agreement dated March 3, 2025 (“Agreement”), wherein CITY retained CONTRACTOR to provide services for Computer Aided Dispatch (“CAD”) system hardware, software, and installation services., as more specifically described in the Agreement; and
WHEREAS, the Parties desire to amend the Agreement to include additional services as described in “Attachment A” to this First Amendment, which is attached hereto and incorporated herein by this reference.

NOW, THEREFORE, in consideration of the mutual covenants, promises, terms, and conditions set forth herein, and the mutual benefits derived therefrom, the Parties hereby agree as follows:

1. The CONTRACTOR will furnish all of the Services described in “Attachment A” to this First Amendment.

2. The CITY will compensate the CONTRACTOR in an additional amount not to exceed the sum of Resolution No. 2025-169
Exhibit "A"

Page 1 of 11 ends

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First Amendment - 2 - CAO: 04/23/2024
To Public Services Agreement
$477,152, pursuant to the conditions contained in “Attachment A” to this First Amendment.

3. All other terms of the Agreement not referenced in this First Amendment shall remain unchanged and in full force and effect. In the event of a conflict between a provision of the Agreement and this First Amendment, this First Amendment shall prevail.

4. This First Amendment and the Agreement, together with any attachments or other documents described or incorporated therein, if any, constitute the entire agreement and understanding of the Parties, and there are no other terms or conditions, written or oral, controlling this matter.

5. This First Amendment may be executed on separate counterparts that, upon completion, may be assembled into and shall be construed as one document. Delivery of an executed signature page of this First Amendment by electronic means, including an attachment to an email, shall be effective as delivery of an executed original.

6. Unless a different date is provided in this First Amendment, the effective date of this First Amendment shall be the latest date of execution set forth by the names of the signatories below.

IN WITNESS WHEREOF, this First Amendment is executed by the Parties or their duly authorized representatives as of the Effective Date:

CITY OF ESCONDIDO
Date: __________________ ____________________________________ Dane White, Mayor
Peraton, Inc.

Date: __________________ ___________________________________ La Juan Carter, Contracts Administration Director
APPROVED AS TO FORM:

Resolution No. 2025-169
Exhibit "A"

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Escondido City CouncilDecember 17, 2025

Escondido City Council
December 17, 2025