Exeter City Council
December 9, 2025

CRACK SEAL PROJECT

SECTION 70 STATE FUNDING REQUIREMENTS
70-1.1State Funding Requirements
Labor
Attention is directed to the provisions and penalties applicable to workmen permitted to labor more than eight (8) hours in a calendar day, to labor discrimination, and to employment of alien labor.

This project is prevailing wage. See Section 7 “Legal Relations and Responsibility”, for all prevailing wage requirements.

No discrimination shall be made in the employment of persons within Public Works because of race, color, or religion of such persons and every Contractor for Public Works violating this section is subject to the penalties imposed for a violation of Chapter 1 pf Part VII, Division 2 of the California Labor Code, in accordance with the provisions of Section 1735 of Said Code.

December 9, 2025 Regular Meeting of the Exeter City Council

CRACK SEAL PROJECT

EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE CERTIFICATE
(EXECUTIVE ORDER 11246)
To Accompany Bid Form
Equal Opportunity Clause
Unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Executive Orders 10925, 11114 or Section 204 of Executive Order 11246 of September 24, 1965, during the performance of each contract with the City of EXETER, the CONTRACTOR agrees as follows:

1. The CONTRACTOR will not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin or political affiliation.

The CONTRACTOR will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, gender, national origin or political affiliation. Such action shall include, but not be limited to, the following: employment upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.

2. The CONTRACTOR will, in all solicitations or advertisements for employees, placed by or on behalf of the CONTRACTOR, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin or political affiliation.

3. The CONTRACTOR will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or the workers’ representative of the CONTRACTOR’s commitments under Section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice on conspicuous places available to employees and applicants for employment.

4. The CONTRACTOR will comply with all provisions of Executive Order 11246 of September 24, 1965, and the rules, regulations and relevancy orders of the Secretary of Labor.

5. The CONTRACTOR will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations and relevant orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders.

December 9, 2025 Regular Meeting of the Exeter City Council

CRACK SEAL PROJECT

6. In the event of the CONTRACTOR’s non-compliance with the non-discrimination clauses of this subcontract or with any of such rules, regulations or orders, this subcontract may be canceled, terminated or suspended, in whole, or in part and the CONTRACTOR may be declared ineligible for further government contracts in accordance with the procedures authorized in accordance with Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation or order of the Secretary of Labor, or otherwise provided by law.

7. The CONTRACTOR will include the provisions of Paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each SUBCONTRACTOR or vendor. The CONTRACTOR will take such action with respect to any subcontract or purchase order as the contracting agency may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event the CONTRACTOR becomes involved in, or is threatened with litigation with a SUBCONTRACTOR or vendor as a result of such direction by the contracting agency, the CONTRACTOR may request the United States to enter into such litigation to protect the interest of the United States.

Company: ____________________________________________________ Business Address: ______________________________________________ Signature: _____________________________________________________ Name ______________________________________________
Title ______________________________________________
Date: ______________________________________________
December 9, 2025 Regular Meeting of the Exeter City Council

CRACK SEAL PROJECT

CLEAN AIR AND WATER POLLUTION CONTROL CERTIFICATION
(AIR 42 U.S.C. § 7401 et seq., 40 CFR Part 15.61, 49 CFR Part 18; WATER: 33 U.S.C. § 1251)
To Accompany Bid Form
CONTRACTOR agrees that any facility to be used in the performance of the contract, or to benefit from the contract, is not listed on the Environmental Protection Agency List of Violating Facilities.

CONTRACTOR also agrees to comply with all the requirements of Section 114 of the Clean Air Act, as amended, 42 U.S.C. 1857 et seq. and Section 308 of the Federal Water Pollution Control Act, as amended 33 U.S.C. 1251 et seq. relating to the inspection, monitoring, entry, reports and information, as well as all other requirements specified in Section 114 and Section 308 of the Acts, respectively, and all other regulations and guidelines issued thereunder.

CONTRACTOR agrees that as a condition for award of the contract, the CONTRACTOR will notify the awarding official of the receipt of any communication from the EPA indicating that a facility to be used for the performance of, or benefit from, the contract is under consideration to be listed on the EPA List of Violating Facilities.

Company: ____________________________________________________ Business Address: ______________________________________________ Signature: _____________________________________________________ Name ______________________________________________
Title ______________________________________________
Date: ______________________________________________
December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT
micAppendix A

APPENDIX A
Map and Street List
December 9, 2025 Regular Meeting of the Exeter City Council

F ST
E ST
D ST
HWY 65
B ST
C ST

VINE ST

PINE ST
G ST

BELMONT RD
CA-65
H ST

VISALIA RD
3RD ST
2ND ST

ORANGE AVE

GLAZE AVE

MAPLE ST
I ST

FIRST ST

FILBERT AVE

DAVIS STQUINCE AVE

E LIST AVE

ROCKY HILL

SEQUOIA AVE

E BALAAM AVE

WALNUT ST INDUSTRIAL DR

PALM DR

MEADOW AVE
A ST

PLUM AVE

W CHESTNUT ST

PEACH DR

ALY E OF D ST

OLD LINE DR

N BELMONT RD

N ELBERTA RD

JACOBS PL

S FILBERT RD

FIREBAUGH AVE CRESPI AVE

JOYNER AVE

CEDAR ST

E PALM DR

ALY E OF F ST

ALY E OF I ST

POWELL AVEALY E OF QUINCE DR

ELBERTA AVE

N FILBERT RD

PORTOLA AVE JANET DR S BELMONT RD

QUINCE DR

PALM ST
GLAZE AVE-272

SEQUOIA DR

ALY E OF E ST

LENOX AVE

PATRICIA AVE

OXFORD ST

ALY E OF C ST

ALY E OF H ST CAMBRIDGE ST HANNAH AVE

WESTWOOD DR

FAIRWY DR

ALY E OF B ST

PROSPECT AVE

WILLOW ST
JOY CT

QUINCE ST

JESSE DR

BRADLEY CT

WALDO ST

ALBERT AVE

VISTA CT

ATWOOD DR

BEVERLY PL

FRANCIS AVE

SHERWOOD ST

S ELBERTA RD

DOLORES AVE

CRANE AVE

GEARY AVE

CHESTNUT ST

ALY E OF ORANGE AVE

OLD LINE CT

CHANNING WY

NELSON ST

VILLAGE ST

STANLEY ST

WOODS PL
ALY E OF HWY 65

PARK PLACE DR

BRYANT CT ALY E OF LENNOX AVE
CA-65

ALY E OF H ST

ALY E OF QUINCE DR

ALY E OF E ST

FIRST ST

ALY E OF ORANGE AVE

WILLOW ST

PALM ST

CEDAR ST

FIREBAUGH AVE

WALNUT ST

FILBERT AVE

QUINCE DR ALBERT AVE
City of Exeter
Crack Seal Project Winter 2026
November 2025
¯
Legend
Area1
Area2
Area3
Area4
Area5
Streets
December 9, 2025 Regular Meeting of the Exeter City Council Exeter City Limits

Crack Seal Project Winter 2026 Area 1 - 5
GISID Street FromStreet ToStreet Class Width Length AddAreaYD2 PaveAreaYD2 PCI PCT ProjectYD2 1048 BETTY ST ELBERTA AVE PATRICIA AVE LOCAL 36 516 103 2064 53 1.00 2167 1054 BRADLEY CT GLENN VIEW DR EAST END LOCAL 38 479 102 2048 50 1.00 2150 1055 BRADLEY CT WEST END GLENN VIEW DR LOCAL 38 403 85 1698 50 1.00 1783 1077 CAROLYN CT WEST END PATRICIA AVE LOCAL 38 428 90 1794 65 1.00 1883 1130 DANAE CT MEADOW AVE NORTH END LOCAL 41 363 82 1637 74 1.00 1719 1148 ELBERTA AVE VISALIA RD BETTY ST LOCAL 25 193 27 536 68 1.00 563 1149 ELBERTA AVE BETTY ST WILLOW ST LOCAL 25 566 79 1572 54 1.00 1651 1150 ELBERTA AVE WILLOW ST VINE ST LOCAL 25 546 76 1517 54 1.00 1592 1219 FISHER ST MEADOW AVE QUINCE DR LOCAL 36 345 69 1380 51 0.50 725 1240 GLENN VIEW CTMEADOW AVE NORTH END LOCAL 40 366 81 1613 60 1.00 1694 1241 GLENN VIEW DRVINE ST BRADLEY CT LOCAL 38 296 62 1250 58 1.00 1312 1242 GLENN VIEW DRBRADLEY CT JOY CT LOCAL 35 276 54 1073 53 1.00 1127 1243 GLENN VIEW DRJOY CT GLENN VIEW CT LOCAL 35 273 53 1062 51 1.00 1115 1262 JOY CT WEST END GLENN VIEW DR LOCAL 35 479 93 1868 50 1.00 1961 1263 JOY CT GLENN VIEW DR EAST END LOCAL 38 368 77 1540 51 1.00 1617 1272 KATHLEEN CT MEADOW AVE NORTH END LOCAL 41 344 79 1572 53 1.00 1651 1285 LETA MAE CT MEADOW AVE CITY LIMIT LOCAL 44 410 101 2014 49 1.00 2115 1300 MARY CT WEST END PATRICIA AVE LOCAL 37 426 89 1773 50 1.00 1861 1302 MEADOW AVE DANAE CT GLENN VIEW CT LOCAL 38 250 53 1056 76 1.00 1108 1303 MEADOW AVE MEADOW CT DANAE CT LOCAL 38 256 54 1081 93 1.00 1135 1304 MEADOW AVE GLENN VIEW CT KATHLEEN CT LOCAL 38 260 55 1098 78 1.00 1153 1308 MEADOW AVE LETA MAE CT BELMONT RD LOCAL 38 182 38 768 76 1.00 807 1309 MEADOW AVE KATHLEEN CT LETA MAE CT LOCAL 38 264 56 1115 74 1.00 1170 1310 MEADOW CT WEST END MEADOW AVE LOCAL 38 118 25 498 84 1.00 523 1366 PATRICIA AVE BETTY ST CAROLYN CT LOCAL 40 283 63 1258 49 1.00 1321 1367 PATRICIA AVE CAROLYN CT WILLOW ST LOCAL 40 281 62 1249 50 1.00 1311 1368 PATRICIA AVE WILLOW ST MARY CT LOCAL 40 281 62 1249 46 1.00 1311 1369 PATRICIA AVE MARY CT VINE ST LOCAL 40 284 63 1262 46 1.00 1325 1413 QUINCE DR FISHER ST QUINCE AVE LOCAL 36 314 63 1256 57 1.00 1319 1421 RICHMOND CT MEADOW AVE NORTH END LOCAL 39 371 79 1587 50 1.00 1667 1477 VINE ST PATRICIA AVE BEVERLY PL LOCAL 27 305 46 915 42 1.00 961 1478 VINE ST ELBERTA AVE PATRICIA AVE LOCAL 27 518 78 1554 45 1.00 1632 1507 WILLOW ST ELBERTA AVE PATRICIA AVE LOCAL 36 516 103 2064 45 1.00 2167 Cape Seal SQ Yds 47,596
Crack Seal Project Winter 2026 Area 2
GISID Street FromStreet ToStreet Class Width Length AddAreaYD2 PaveAreaYD2 PCI PCT ProjectYD2 1214 FIRST ST SOUTH END PROSPECT AVE LOCAL 35 134 26 521 72 1.00 547 1215 FIRST ST PROSPECT AVE FIREBAUGH AVE LOCAL 38 840 177 3547 49 1.00 3724 1252 INDUSTRIAL DR GLAZE AVE-272 FIREBAUGH AVE LOCAL 40 2651 589 11782 60 1.00 12371 1276 LENOX AVE SOUTH END PROSPECT AVE LOCAL 40 123 27 547 72 1.00 574 1277 LENOX AVE PROSPECT AVE FIREBAUGH AVE LOCAL 37 843 173 3466 51 1.00 3639 1316 MOUNTAIN VIEW CT PROSPECT AVE NORTH END LOCAL 37 642 131 2627 61 1.00 2758 1395 PROSPECT AVE MOUNTAIN VIEW CT FIRST ST LOCAL 38 265 56 1119 78 1.00 1175 1396 PROSPECT AVE LENOX AVE MOUNTAIN VIEW CT LOCAL 38 270 57 1140 55 1.00 1197 1399 PROSPECT CT WEST END LENOX AVE LOCAL 39 245 53 1062 58 1.00 1115 Cape Seal SQ Yds 27,100
Crack Seal Project Winter 2026 Area 3
GISID Street FromStreet ToStreet Class Width Length AddAreaYD2 PaveAreaYD2 PCI PCT ProjectYD2 1052 BLOSSOM ST SOUTH END GEARY AVE LOCAL 39 551 120 2408 63 1.00 2528 1053 BLOSSOM ST GEARY AVE PROSPECT AVE LOCAL 35 320 62 1244 52 1.00 1307 1115 COSART CT WEST END FILBERT AVE LOCAL 40 403 90 1799 66 1.00 1889 1116 CRANE AVE QUINCE ST FILBERT AVE LOCAL 39 529 115 2292 33 1.00 2407 1131 DAVIS ST QUINCE ST FILBERT AVE LOCAL 39 524 114 2271 48 1.00 2384 1132 DAVIS ST ORANGE AVE QUINCE ST LOCAL 39 381 83 1651 43 1.00 1734 1133 DAVIS ST JOYNER AVE ORANGE AVE LOCAL 39 413 89 1790 45 1.00 1879 1134 DAVIS ST OXFORD ST JOYNER AVE LOCAL 32 137 24 487 48 1.00 511 1135 DAVIS ST SAINT THOMAS CTOXFORD ST LOCAL 28 729 113 2268 65 1.00 2381 December 9, 2025 Regular Meeting of the Exeter City Council

1136 DAVIS ST SHERWOOD ST SAINT THOMAS CT LOCAL 30 274 46 913 50 1.00 959 1233 GEAREY AVE QUINCE ST FILBERT AVE LOCAL 37 523 108 2150 61 1.00 2258 1234 GEARY AVE FILBERT AVE BLOSSOM ST LOCAL 37 517 106 2125 52 1.00 2232 1289 MAPLE ST ALBERT AVE ORANGE AVE LOCAL 38 748 158 3158 89 1.00 3316 1290 MAPLE ST WALDO AVE ALBERT AVE LOCAL 38 370 78 1562 81 1.00 1640 1291 MAPLE ST FRANCIS AVE WALDO AVE LOCAL 38 385 81 1626 88 1.00 1707 1292 MAPLE ST BELMONT RD FRANCIS AVE LOCAL 38 344 73 1452 83 1.00 1525 1331 ORANGE AVE FIREBAUGH AVE CHESTNUT ST LOCAL 38 713 151 3010 80 1.00 3161 1332 ORANGE AVE CHESTNUT ST MAPLE ST LOCAL 38 523 110 2208 95 1.00 2319 1333 ORANGE AVE MAPLE ST PINE ST LOCAL 38 536 113 2263 91 1.00 2376 1334 ORANGE AVE PINE ST PALM ST LOCAL 38 525 111 2217 85 1.00 2327 1335 ORANGE AVE PALM ST VISALIA RD LOCAL 38 349 74 1474 77 1.00 1547 1341 OXFORD ST SHEFFIELD AVE SAINT JAMES CT LOCAL 30 281 47 937 63 1.00 983 1342 OXFORD ST SAINT JAMES CT DAVIS ST LOCAL 30 718 120 2393 63 1.00 2513 1360 PARK PLACE CT PARK PLACE DR NE END LOCAL 35 485 94 1876 64 1.00 1969 1361 PARK PLACE DR GLAZE AVE SHEFFIELD AVE LOCAL 36 195 39 780 56 1.00 819 1362 PARK PLACE DR BELMONT RD SHERWOOD ST LOCAL 36 209 42 836 61 1.00 878 1363 PARK PLACE DR SHEFFIELD AVE PARK PLACE CT LOCAL 38 452 95 1908 65 1.00 2004 1364 PARK PLACE DR SHERWOOD ST PARK PLACE CT LOCAL 38 449 95 1896 64 1.00 1991 1396 PROSPECT AVE LENOX AVE MOUNTAIN VIEW CT LOCAL 38 270 57 1140 55 1.00 1197 1397 PROSPECT AVE QUINCE ST FILBERT AVE LOCAL 38 524 111 2212 50 1.00 2323 1435 SAINT JAMES CTWEST END OXFORD ST LOCAL 41 277 63 1262 68 1.00 1325 1436 SAINT THOMAS CTSOUTH END DAVIS ST LOCAL 40 274 61 1216 45 1.00 1277 1442 SELF CT WEST END FILBERT AVE LOCAL 38 332 71 1414 69 1.00 1485 1455 SHEFFIELD AVE PARK PLACE DR OXFORD ST LOCAL 28 754 117 2346 57 1.00 2463 1456 SHERWOOD ST PARK PLACE DR DAVIS ST LOCAL 30 746 124 2487 44 1.00 2611 Cape Seal SQ Yds 66,226
Crack Seal Project Winter 2026 Area 4
GISID Street FromStreet ToStreet Class Width Length AddAreaYD2 PaveAreaYD2 PCI PCT ProjectYD2 1353 PALM ST G ST F ST LOCAL 53 453 133 2668 37 1.00 2801 1354 PALM ST F ST E ST LOCAL 53 398 117 2344 28 1.00 2461 1355 PALM ST E ST D ST LOCAL 53 395 116 2326 32 1.00 2442 1356 PALM ST D ST C ST LOCAL 53 404 119 2379 31 1.00 2498 1357 PALM ST C ST B ST LOCAL 53 398 117 2344 23 1.00 2461 1358 PALM ST B ST A ST LOCAL 53 398 117 2344 14 1.00 2461 1359 PALM ST A ST HWY 65 LOCAL 55 201 61 1228 28 1.00 1290 20000 PALM ST BELMONT RD W END LOCAL 30 734 0 2447 0 1.00 2447 1483 VISALIA RD ALBERT AVE ORANGE AVE ARTERIAL 60 649 216 4327 38 1.00 4543 1484 VISALIA RD BELMONT RD ALBERT AVE ARTERIAL 57 1202 381 7613 46 1.00 7993 1485 VISALIA RD DS@214E JACOBS PL BEMONT RD ARTERIAL 63 695 243 4865 28 1.00 5108 1486 VISALIA RD JACOBS PL DS@214E JACOBS PL ARTERIAL 52 214 62 1236 31 1.00 1298 Cape Seal SQ Yds 37,804
Crack Seal Project Winter 2026 Area 5
GISID Street FromStreet ToStreet Class Width Length AddAreaYD2 PaveAreaYD2 PCI PCT ProjectYD2 1015 ATWOOD AVE F ST CAMBRIDGE ST LOCAL 36 660 132 2640 52 1.00 2772 1016 ATWOOD CT WEST END ATWOOD DR LOCAL 39 366 79 1572 51 1.00 1651 1017 ATWOOD CT CAMBRIDGE ST EAST END LOCAL 35 595 117 2339 62 1.00 2456 1018 ATWOOD DR ATWOOD CT ACRES DR LOCAL 35 644 125 2504 53 1.00 2630 1071 CAMBRIDGE ST SEQUOIA AVE WINDSOR CT LOCAL 37 269 55 1106 52 1.00 1161 1072 CAMBRIDGE ST WINDSOR CT HAMPTON CT LOCAL 37 269 55 1106 56 1.00 1161 1073 CAMBRIDGE ST HAMPTON CT ATWOOD AVE LOCAL 37 300 62 1233 55 1.00 1295 1074 CAMBRIDGE ST ATWOOD AVE OLD LINE DR LOCAL 37 329 68 1353 66 1.00 1420 1249 HAMPTON CT WEST END CAMBRIDGE ST LOCAL 39 440 96 1929 64 1.00 2026 1311 MELISSA ST OLD LINE DR NORTH END LOCAL 36 141 28 564 80 1.00 592 1319 OLD LINE CT WEST END OLD LINE DR LOCAL 35 560 110 2208 46 1.00 2318 1320 OLD LINE DR ORCHARD ST ACRES DR LOCAL 36 672 134 2688 52 1.00 2822 1321 OLD LINE DR MELISSA ST ORCHARD ST LOCAL 36 667 133 2668 56 1.00 2801 1322 OLD LINE DR OLD LINE CT MELISSA ST LOCAL 36 377 75 1508 57 1.00 1583 1340 ORCHARD ST ATWOOD DR OLD LINE DR LOCAL 38 331 70 1398 72 1.00 1467 1511 WINDSOR CT WEST END CAMBRIDGE ST LOCAL 38 440 92 1849 56 1.00 1941 Cape Seal SQ Yds 30,097
December 9, 2025 Regular Meeting of the Exeter City Council

CITY OF EXETER

PUBLIC WORKS DEPARTMENT

CONSTRUCTION SPECIFICATIONS

FOR CONSTRUCTION ON
FY -26 RECLAMITE PROJECT
IN

CITY OF EXETER

TULARE COUNTY

PROJECT NO. 26-XX
Dated: [INSERT DATE]
December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

TABLE OF CONTENTS Page No.

NOTICE TO CONTRACTORS 1
I. 3II.
3III.
4IV.
5V.
6VI.
6VII.
7VIII.
7IX.
8X.
10XI.
13CONTRACT AMOUNTS
14 PUBLIC CONTRACT CODE SECTION 10232 STATEMENT 16
DRUG-FREE WORKPLACE CERTIFICATION 17
OWNERSHIP DISCLOSURE FOR CONTRACTORS AND CONSULTANTS 18 CERTIFICATION OF ANTI-KICKBACK COMPLIANCE CERTIFICATE 19 AMERICANS WITH DISABILITIES ACT COMPLIANCE CERTIFICATE 20 BID PROPOSAL CONTRACT 21
BIDDER’S BOND TO ACCOMPANY PROPOSAL 23
SUBCONTRACTORS LIST 24
SUBCONTRACTORS LIST 25
CONTRACT 28
CONTRACT BOND FORMS 35
SECTION 60 4660-1
4660-2
4660-3
4660-4
4760-5
4760-6
4760-7
4760-8
4760-9
4760-10
4860-11
4860-12
4860-13
4960-14
4960-15
4960-16
5060-17
December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

50SECTION 61
5161-1
5161-2
5161-3
5161-4
5161-5
5161-6
5161-7
5261-8
5261-9
5261-10
5361-11
5361-12
5361-13
5361-14
5361-15
5361-16
5461-17
54SECTION 62
5462-1
54SECTION 63
54SECTION 64
5564-1
5564-2
5564-3
5564-4
5564-5
5864-6
59SECTION 65
5965-2 Pre-Qualification
58 SECTION 66 6466-1.1
6466-1.2
65SECTION 67
6667-1.1
6667-1.2
66SECTION 68
6668-1.1
6668-1.2
6768-1.3
6768-1.4
6768-1.5
68SECTION 69
68SECTION 70
7670-1.1
76EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE CERTIFICATE
76 December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

CLEAN AIR AND WATER POLLUTION CONTROL CERTIFICATION 78
APPENDIX A – Maps and Street Lists 80

December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

CITY OF EXETER

STATE OF CALIFORNIA

NOTICE TO CONTRACTORS
Project Name: FY 26 RECLAMITE PROJECT
Project No.: 26-XX
RFB No.: 26-XX
Sealed bids will be received at City Hall, 137 North F Street or P.O. Box 237, Exeter, California 93221, until [INSERT TIME AND DATE] and promptly thereafter all bids that have been duly received will be publicly opened and read aloud for furnishing to said City all labor, materials, equipment, transportation, and services necessary to perform work. It is the bidder’s responsibility that the sealed bid is received by the City of Exeter by the date and time stated above.

Instructions to bidders, specifications and bid forms may be inspected and obtained by visiting our web site at https://cityofexeter.com/ or by calling (559) 592-3318. However, to prevent misinterpretations, the City would prefer that all questions be sent by email to [email protected]. Questions must be received no later than [INSERT TIME AND DATE]
A non-mandatory pre-bid meeting will be held on [INSERT TIME AND DATE] at 137 North F Street, Exeter, California.

This project requires the Contractor to have a Class A or combination of Class C licenses to perform all aspects of work.

A certified check, cashier's check, or bidder's bond in the amount of ten percent (10%) of the bid made payable to the City of Exeter will be required to accompany each proposal.

All Contractors and/or subcontractors shall be required to obtain a City of Exeter Business Tax Certificate. No payment will be made to any Contractor until such license is obtained.

The Contractors must be registered with the State of California Department of Industrial Relations in compliance with SB854 which states: A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5.

Awarded Contractor will be required to furnish electronic payroll records for project to the Labor Commissioner.

Per the California Labor Code (CLC), the following statements are hereby incorporated into this Contract:

As set forth in CLC section 1771.1(a), all contractors and subcontractors must be currently registered and qualified to perform public work pursuant to CLC section 1725.5 to be qualified to December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

bid, be listed in a bid proposal, or perform any public work for the City of Exeter. Proof of registration for each contractor and subcontractor listed on the bid is required.

As set forth in CLC section 1771.4(a)(1), notice is given that this project is a public work, subject to compliance monitoring and enforcement by the Department of Industrial Relations.

As set forth in CLC section 1773, the City of Exeter shall obtain the general prevailing rate per diem wages and the general prevailing rate for holiday and overtime work in the locality in which the public work is to be performed for each craft, classification, or type of worker needed to execute the contract from the Director of Industrial Relations. In accordance with labor code section 1773.2, this information is to be included in the bid specifications and in the contract itself.

This project will be subject to all applicable State Wage Determinations. The Contractor will be responsible for paying wages from the State Wage Determinations for all trades. The wages are set forth in the General Prevailing Wage Rates for this project, available at City of Exeter address and available from the California Department of Industrial Relations’ Internet web site:
http://www.dir.ca.gov/dlsr/PWD/index.htm.

In accordance with the provisions of Section 1770 of the Labor Code, the Director of the Department of Industrial Relations of the State of California has ascertained the general prevailing rate of wage: and employer payments for health and welfare, pension, vacation, travel time and subsistence pay as provided in Section 1773.8, apprenticeship or other training programs authorized by Section 3093, and similar purposes applicable to the work to be done. These rates shall be a part of the Contract and are on file at the City and will be made available to any interested person on request. The Contractor must ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex or national origin.

City reserves the right to temporarily retain five percent (5%) from each payment to Contractor pursuant to California Public Contract Code § 7201 until the City determines that all work and other requirements of this Contract are complete. Pursuant to Section 22300 of the California Public Contract Code (Section 10263 of the Public Contract Code for State Agencies), the Contractor may substitute securities for any money held by the City to insure performance of the contract. At the request and expense of the Contractor, securities equivalent to the amount withheld shall be deposited with the City or with a State or federally-chartered banks as an escrow agent, who shall return such securities to the Contractor upon satisfactory completion of the contract.

Deposit of securities with an escrow agent shall be subject to written agreement in accordance with the provisions of Section 22300. The City shall not certify that the contract has been completed until at least 35 days after filing by the City of a Notice of Completion. Securities eligible for investment under this Section shall be limited to those listed in Section 16430 of the California Government Code, bank or savings and loan certificates of deposit, interest bearing demand deposit accounts, standby letters of credit, or any other security mutually agreed upon by the Contractor and the public agency.

CITY OF EXETER
Zachary Boudreaux, Project Manager
December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

I. DEFINITIONS
For the purposes of this RFB NO. 26-XX, the following terms shall have the meanings indicated:

1. “City” means the City of Exeter

2. “City Council” means the Council of the City of Exeter

3. "Bidder", "Vendor", "Supplier", “Consultant”, “Contractor” and “Subrecipient” are used interchangeably throughout this invitation to mean the person, firm, or corporation or other entity submitting a Bid in response to the Request for Bid.

4. “Bid” and “Proposal” are used interchangeably to mean an individual’s or entity’s offer in response to this Request for Bid.

5. “RFB” means Request for Bid No. 26-XX.

II. INTRODUCTION
The City of Exeter is soliciting Bids for the Reclamite Project as specified in this RFB and attached exhibits. The successful bidder shall be responsible for providing all services and products necessary to fulfill the requirements of this Invitation to Bid.

The successful bidder shall be responsible for providing all services necessary to fulfill the requirements of this Invitation to Bid upon receipt of the City’s Notice to Proceed. No bid will be accepted from a Contractor who has not been licensed in accordance with provisions of Chapter 9 of Division of 3 of the State of California Business Professions Code. This project requires the Contractor to have a Class A or combination of Class C licenses to perform all aspects of the work.

The contract term shall be for 30 working days and shall, at the City’s option and with the consent of the CONTRACTOR, be executed with a Notice to Proceed. Bids are being sought from contractors who have a proven record of experience in providing the services required by this Invitation to Bid. It is the City’s intent to have this work completed within the Summer months of June 15th - September 15th.

The project is primarily to Reclamite seal and restripe streets in Exeter per plan. Every effort shall be taken so traffic control and project work lends to least disruption to the residents of the City of Exeter. Prior work notification will be the contractor’s responsibility and shall be distributed to each business and property owner affected by your work. This notice will discuss how the work performance will affect the streets and the residents.

It is understood that the City of Exeter is NOT exempt from California State Sales Tax of 7.75 percent. The sales tax is to be included in each bid. The City of Exeter must consider all costs associated with determining low bidder (including freight and taxes) and reserves the right to award bid that is in the best interest of the City of Exeter. The winning bidder will be the lowest cost for the total of all four quadrants combined.

December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

DEPARTMENT OF INDUSTRIAL RELATIONS REQUIREMENTS, Public Works Contractor Registration Program and Project Labor Agreements All contractors and subcontractors bidding and performing work on Public Works Projects must:

1. Register on an annual basis with the California Department of Industrial Relations (DIR)

2. Effective April 1, 2015, furnish electronic payroll records for new projects to the Labor Commissioner.

No contract will be awarded unless that contractor and/or subcontractors are registered with the California Department of Industrial Relations (DIR). Bids by unregistered contractors submitted after March 8, 2023 may be rejected as non-responsive.

A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.

If a project labor agreement (the term “project labor agreement” is defined in Public Contract Code 2500(b)(1) as a pre-hire collective bargaining agreement that establishes terms and conditions of employment for a specific construction project or projects and is an agreement described in Section 158(f) of Title 29 of the United States Code) is used, then it must comply with the taxpayer protection provisions set forth in Public Contract Code section 2500(a). City of Exeter has no ordinances requiring or prohibiting such agreements.

III. INSTRUCTIONS

1. Fill out attached Bid Form (Exhibit “A”) in ink or typewriting completely.

2. Cross out and initial mistakes in ink and place the correct response next to same.

3. Timely submit Bid in a sealed envelope addressed and marked as follows:

To:

City of Exeter
PO Box 237
Exeter, California 93221
From:

Bidders Name & Address
Marked:

Reclamite Project
RFB NO. 26-XX
CLOSING DATE: [INSERT DATE AND TIME]
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4. Sealed bids can be delivered to City Hall, 137 North F Street, Exeter, California. It is the bidder’s responsibility that the sealed bid is received by the City of Exeter by the date and time stated above.

5. Inquiries: Instructions to Vendor, Specifications and Bid Forms may be inspected and obtained by visiting our web site at https://cityofexeter.com/ or by calling (559) 592- 3318. However, to prevent misinterpretations, the City would prefer that all questions be sent by email to [email protected]. Questions must be received no later than [INSERT DATE AND TIME].

6. Bidder’s Bond: Each bid must be accompanied by one of the following forms of bidder’s security in the amount of 10% of the amount bid: (1) cash; (2) a cashier’s check made payable to the City; (3) a certified check made payable to the City; or (4) a bidder’s bond executed by an admitted surety insurer, made payable to the City.

IV. SCOPE OF SERVICES / PROJECT
Background: The City of Exeter would like to establish a contract with a Contractor for Reclamite seal and striping work on City-owned or Right-of-Way properties, such as, but not limited to streets, alleys, roadways, parking lots and pads. The work includes traffic control, reclamite and restriping. The bid forms are broken down by task for ease of calculating bids. The awarded Contractor shall be provided an Authorization to Proceed to begin work. Upon authorization, the Contractor shall be completed with the work within 30 working days. It is the City’s intent that this work is completed between the 15th of June 2026 and 15th of September 2026.

Reclamite Project
Please see attachments:

Appendix A – Map and Street List
Contractor’s Responsibilities: Contractor shall provide all labor, tools, materials and supervision to complete work as estimated and in a timely fashion. All work to be done shall have prior approval of the City of Exeter. Contractor will also be responsible for obtaining any necessary permits, including approved traffic control plans, that may be required by project and scheduling for inspections prior to beginning any work.

Work consists of:
a. Provide written and verbal notification of impending work and process of work at the contractor’s expense.
b. Install approved appropriate traffic control
c. Preparing the streets by cleaning/sweeping the areas to be Reclamited, with prior inspection in accordance with all applicable City of Exeter construction. d. Debris removal and cleanup to the City’s satisfaction and standard typical traffic control shall be used to protect the public and workers alike.

After work is satisfactorily completed, the contractor will invoice the City.

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All safety practices shall be followed according to OSHA standards. Contractor shall be responsible for cleanup and disposal of all material around site area on a daily basis. All work shall be commensurate with the highest professional standards and shall be performed with the public’s safety in mind by a licensed contractor.

V. PRE-BID AND BID MEETINGS

1. Non-Mandatory Pre-Bid Meeting. A non-mandatory pre-Bid meeting will be held at 137 North F Street Exeter, CA. and have been scheduled as follows:

2. [INSERT DATE AND TIME]
Information regarding the project will be provided at that time. It shall be the responsibility of the Contractor to have acquired full knowledge of the job site, scope of work and any problems or difficulties that may affect the work proposed.

3. Post Award Meeting. Subsequent to the award of contract, the Contractor shall meet with the Project Manager prior to the start of work to discuss any problems or questions that may arise. Contractor shall contact the Project Manager within ten (10) days of the date of the Notice to Proceed to arrange this meeting.

City Project Manager: Zachary Boudreaux
Department: Public Works
VI. BID OPENING AND CONFIDENTIALITY

1. Bid Opening. Bids shall be opened publicly in the presence of attendees, if any, on [INSERT DATE AND TIME] at 137 N F Street, Exeter CA, City Hall. The name of each Bidder and the amount of each Bid shall be open to public inspection at the Bid opening and after an award decision has been made. Other Bid information will not be available for public review during the evaluation phase or until the award of the contract.

2. Bid Confidentiality. The City favors full and open disclosure of all Bid records. The City will not expend public funds defending claims for access to, inspection of, or to be provided copies of any such records. By submitting a Bid, a Bidder agrees to indemnify and defend the City against all claims or actions brought against it to seek access to, or compel disclosure of, any records or documents in the City’s possession.

After the award, the City intends that its selection process will be open and public.

Respondents are advised that the California Public Records Act (“PRA”) provides that any person may inspect or be provided a copy of any identifiable public record or document that is not exempted from disclosure by the express provisions of the Act.

The Federal Freedom of Information Act (“FOIA”) contains a similar provision. Each Bidder shall clearly identify any information within its Bid that it intends to ask the City to withhold as exempt under either the PRA or FOIA. Any information contained in a Bidder’s submission which the Bidder believe qualifies for exemption from public December 9, 2025 Regular Meeting of the Exeter City Council

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disclosure as “Proprietary” or “Confidential” must be identified as such at the time of first submission of Bidder’s Bid to this RFB. Any failure to identify information contained in a Bidder’s Bid to this RFB as “Proprietary” or “Confidential” shall constitute a waiver of Bidder’s right to object to the release of such information upon request under either Act.

VII. AWARD

1. Most Responsive, Responsible Bidder. Award shall be made to the most responsive, responsible Bidder whose Proposal meets the requirements and criteria set forth in this RFB, price and other factors considered, and whose Bid is determined to result in the optimum economic advantage to the City. A responsible Bidder is one who has the capability, financial capacity and integrity to perform the contract. A responsive Bidder is one who commits to all of the material terms, for example, price, quantity, quality and delivery, of this RFB.

The City of Exeter reserves the right to award bids received on the basis of splitting the purchases/services as described in this bid and awarding to more than one vendor and to accept the bid that is in the best interest of the City of Exeter.

2. Reservation of Rights. The City reserves the right to reject any item or items in the Bid; to waive informalities, technical defects, and minor irregularities in Bids received; and to select the Bid(s) deemed most advantageous to the City.

VIII. PROTESTS/APPEALS
Because it is essential that Bidders have confidence in the procurement procedures for soliciting and awarding contracts, it is the policy of the City to offer Bidders the opportunity to appeal award of contracts. The following procedures shall apply in regard to appeals:

1. Any actual Bidder who is aggrieved in connection with this RFB or award of a contract hereunder may protest to the City in writing within five (5) working days after such aggrieved Bidder knows, should have reasonably known, or could reasonably be expected to know of the facts giving rise thereto; and

2. Should identify only the areas regarding bid contradictions, procurement errors, quotation rating discrepancies, legality of procurement context, conflict of interest in the rating process and inappropriate or unfair competitive procurement grievance regarding the Bid process.

3. The City shall have the authority to settle and resolve each protest. The resolution will be provided to Bidder in writing within five (5) working days of receipt of the appeal unless the Bidder is notified more time is required.

4. Further levels of appeal may be made in accordance with the appeals provision contained in the City’s “Purchasing and Contract Procedures”.

December 9, 2025 Regular Meeting of the Exeter City Council

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IX. SPECIAL CONDITIONS

1. Product Issues
a. Complete Product. The successful Bidder shall be responsible for providing all materials, products, equipment and/or services necessary to fulfill the requirements of this RFB.
b. Product Inspection. The City will have ten (10) working days to inspect equipment for workmanship, appearance, proper functioning of all equipment, and conformance to all other requirements of this specification. If deficiencies are detected, the equipment will be rejected, and the vendor will be required to make necessary repairs, adjustments, or replacements. Payment and/or commencement of a discount period, if applicable, will not be made until the defects are corrected and the equipment re-inspected and accepted.
c. Quantities/Change Orders. The City reserves and shall have the right to make such changes to the work as may be necessary and desirable to complete the work originally intended in an acceptable manner. Unless otherwise specified herein, the Project Manager shall be and is hereby authorized to make such changes, in the work as may increase or decrease the originally awarded contract quantities and/or total contract cost. The Contract Price, or the amount due the Contractor will only be reduced/increased after the price change is reviewed and authorized by the Administration.
d. Omitted Items. Project Manager is authorized to omit minor contract items. Major items must be omitted by supplemental agreement.
e. Extra Work. Contractor is prohibited from doing extra work, unless authorized by the Project Manager Payment for approved Extra Work shall be as agreed to in writing.
f. Removal of Obstructions. Contractor shall remove and dispose of all structures, debris or other obstructions of any character required for completion of the project.

Any temporarily removed or relocated items shall be replaced. g. Clean Up. Prior to acceptance and final payment, Contractor shall clean up the site of work, and any areas occupied by Contractor in connection with the project. The site shall be left in a condition equal to or better than it was prior to beginning the project.
h. Control of Worksite. Contractor is responsible for worksite safety and for preventing damage to improvements. Worksites must be controlled, barricaded or fenced to prevent hazards to the traveling public. Contractor is responsible for vandalism or damage at the worksite that occurs while the worksite is under their control. The contractor shall secure the worksite until all improvements have cured to a state that prevents the improvements from easily being damaged by vandalism, and vehicles or pedestrians.

December 9, 2025 Regular Meeting of the Exeter City Council

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2. City-Contractor Relations
a. Project Manager’s Responsibility and Authority. City will designate a Project Manager. The Project Manager shall decide issues of quality and acceptability of materials, products, equipment, and all questions related to fulfillment of the contract for the project. Project Manager shall not have control over acts or omissions of the Contractor, their agents or employees. b. Control of Materials:
(1) Source of Supply and Quality of Materials Guarantee. All materials, parts and equipment supplied by the Contractor shall be new and/or of a quality equal to that specified.
(2) Equivalent Materials. Trade names or manufacturer’s catalog information, where used, are a means of indicating kind, type, design, style, finish, durability or quality desired and are not intended to exclude or omit the products of any responsible manufacturer, if such products are equal in every respect to those specified. The burden of proof of compliance with the specifications is the responsibility of Contractor. City shall be the sole judge as to the adequacy of any item for substitution.
(3) Manufacturer’s Directions. Manufactured articles, materials and equipment shall be applied, installed, connected, erected, used, cleaned and conditioned as directed by the manufacturer.
c. Contractor/Contractor’s Superintendent. Contractor shall bear all responsibility for, and have all control over, the construction means, methods, techniques, sequences, procedures and safety precautions or programs related to the project.

Contractor may designate a superintendent.
d. Project Site/Existing Utilities and Structures.
(1) Contractor shall take care to avoid, but shall be responsible for, all damage to existing structures, including, but not limited to, sewers, water service, drains and culverts, underground utilities and the like.
(2) USA Notification. Contractor shall notify underground service alert (“USA) of times and locations of proposed excavations.
i. Contractor shall notify owners of and be responsible for damage to utilities and substructures.
ii. If damage occurs to an unknown utility, Contractor shall repair the utility. iii. Contractor shall not make connection to or draw water from any hydrant or pipeline without first obtaining permission to do so from the City’s Public Works Dept.
e. Signs, Barricades, and Notice. Contractor must provide and maintain proper traffic control, barricades, fences, signal lights, watchmen, and notice in general to the surrounding public, in accord with local, federal, and state requirements.

December 9, 2025 Regular Meeting of the Exeter City Council

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f. Labor
(1) Workmanship. Workmanship shall be equal to the best general practice of modern-day practice.
(2) Qualification. Contractor shall ensure that each employee who works on this project is qualified to perform their assigned duty in a safe manner.

3. Legal Responsibilities.
a. It is the responsibility of the Contractor to comply with all local, state, and federal laws and regulations which apply to this project. This includes, but is not limited to, compliance with Uniform Building, Plumbing, Mechanical, Electric, and Fire Codes. Contractor shall provide a safe working environment in compliance with the Occupational Safety and Health Act, and California Health and Safety Codes.

Additionally, Contractor shall secure all necessary permits, licenses, and similar requirements to carry out the project. Contractor shall comply with all applicable labor laws, and ensure against discrimination.

X. GENERAL CONDITIONS

1. It is the policy of the City to provide equal opportunity to all candidates when selecting Bidders to provide public services. Bidders are expected to be equal opportunity employers.

The City hereby affirmatively ensures that Disadvantaged Business Enterprises (DBE) will be afforded full opportunity to submit a Bid in response to this notice and will not be discriminated against on the basis of race, color, national origin, ancestry, disability, gender or religion in any consideration leading to the award of contract.

No qualified disabled person shall, on the basis of disability, be excluded from participating in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity that receives or benefits from Federal financial assistance.

Bidder shall provide to the City a list of all instances within the last ten (10) years where a complaint was filed or pending against Bidder in a legal or administrative proceeding alleging that Bidder discriminated against its employees, subcontractors, vendors or suppliers. A description of the status or resolution of that complaint, including any remedial action taken is required.

2. Post-Closing Date Corrections are prohibited.

3. Bids will not be accepted unless signed in ink (not typed) in the appropriate space(s) by an authorized officer or employee of the Bidder.

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4. Bids must be submitted on or before the Closing Date. Any Bids received after the Closing Date shall be returned, unopened, to the Bidder, provided the request number, opening date, and Bidder's return address are on the envelope.

5. Bids may be withdrawn prior to the Bid Closing Date by writing to the Purchasing Division.

6. Telegraphic, telephonic, electronic and facsimile Bids and withdrawal requests will not be accepted.

7. Prices submitted are considered accurate for a period of ninety (90) days and cannot be withdrawn after the Closing Date.

8. All Bids are the property of the City after submission.

9. City is not responsible for Bid errors and omissions.

10. Bids should be prepared in a straightforward, concise manner. Information provided which was not specifically requested will be considered only in City’s discretion.

11. A written amendment or addenda issued by City is the only method which should be relied on with respect to changes to the RFB. Respondent is responsible to contact the City prior to submitting a Bid to determine if any amendments were made to the RFB.

12. Any contract resulting from the RFB will be jointly administered by the City’s Finance Department and the Department requesting Bids.

13. Prior to conducting business in the City, a business tax certificate (license) must be obtained. Call 559-592-3710 for more information.

14. Bidder shall provide insurance as required by law and as indicated in the proposed contract.

15. This project will be subject to all applicable State Wage Determinations. The Contractor will be responsible for paying wages from the State Wage Determinations for all trades as set forth in the General Prevailing Wage Rates available from the California Department of Industrial Relations.

16. Bidder shall maintain all personnel files and payroll records for employees used to implement the proposed contract.

17. Bidder shall withhold, pay and report all taxes and issue W - 2 forms at the end of each calendar year for employees used to implement the proposed contract.

18. Pursuant to the City’s Charter, all other things being equal, tie Bids shall be awarded to a local merchant to the extent quality and prices are equal. If neither is a local vendor, December 9, 2025 Regular Meeting of the Exeter City Council

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the Bid shall be awarded by the flip of a coin by the Purchasing Division in the presence of at least one witness.

19. The City may make such an investigation of the Bidder and information in the Bid as it determines necessary. This may include the collection of criminal history information, contractual and business associations and practices, employment histories and reputation.

20. Each Bidder will be required to submit Affidavits and/or Bid Guarantees which are attached in Exhibit “B”.

21. The quantities given on each Bid Proposal form and any related contract documents are estimates only. They are given as a basis for comparison of Bids. The City of Exeter does not, expressly or impliedly agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of work, or to omit portion of the work, as the City deems necessary or advisable, at Unit Bid prices.

22. Bidders shall satisfy themselves by personal examination of the work site, specifications, plans, and other contract documents, and by any other means as they believe necessary, as to the actual physical conditions, requirements, and difficulties under which the project must be performed. The submission of a Bid shall be conclusive evidence that the Bidder has investigated, and is satisfied as to the conditions encountered, as to the character, quality, and quantities of work to be performed, and the materials or equipment to be furnished, and as to the requirements of the RFB and the City. No allowance shall subsequently be made because of lack of such examination or knowledge.

23. The City is not exempt from California State Sales Tax. The City is exempt from Federal Excise Taxes. Do not include Federal Excise Taxes in the prices quoted in this bid. The City will furnish exemption certifications upon request.

24. The City of Exeter is not liable for any costs incurred by Bidder in responding to this Request for Bid.

25. This contract may be terminated without cause by the City, in whole or in part, by giving the Contractor fifteen (15) days written notice of the intent to terminate whenever the City determines that termination is in the best interest of the City.

If the Contractor shall fail to provide services or perform satisfactorily the work required by the terms and conditions of the contract, or materially breaches any of its obligations under this agreement the City may terminate the contract, in whole or in part by written notice. Termination shall take effect ten (10) calendar days after the date of mailing said termination notice.

December 9, 2025 Regular Meeting of the Exeter City Council

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Any assignment, subletting or transfer of the interest of the contractor, either in whole or in part, without the written consent of the City shall be cause for the City to immediately terminate the agreement for default.

Notwithstanding any other provisions of this agreement, this agreement may be terminated by the City upon a single violation of this agreement.

XI. POST AWARD RESPONSIBILITIES

1. Written Contract with City. A written agreement in a form similar to that attached to this Request for Bid as Exhibit “C” with Attachments 1-2 must be entered into between the City and the Contractor to whom the project is awarded. The Agreement forms the basis for the contractual obligation between the parties regarding the project. A contract will be provided with the Notice of Award and must be executed and returned to City within ten (10) working days of the date of award notification unless otherwise agreed.

2. Post-Award Responsibilities. Upon execution of the Agreement between the City and the Contractor, the Contractor shall immediately report all changes in its Articles of Incorporation, By-Laws, or Tax-Exempt status to the City.

3. State Requirements. Contractor must comply with California Labor Code and California Public Contract Code.

4. Insurance. Contractor shall obtain and maintain the minimum insurance coverage outlined Exhibit “C”, Attachment 2. Contractor shall provide evidence of such insurance to City’s Purchasing Division prior to commencement of work.

5. Required Bonds: Upon determination by the City that a contract has been entered and Contractor has provided all of the information that it is required to provide pursuant to this RFB, City will issue, in writing, a notice to proceed on the project to Contractor.

December 9, 2025 Regular Meeting of the Exeter City Council

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CONTRACT AMOUNTS
FROM: CONTRACTOR
Company Name
The undersigned as bidder declares that he has carefully examined the location of the proposed work, that he has examined the plans and specifications, and read the accompanying instructions to bidders, and hereby proposes and agrees, if this proposal is accepted, to furnish all materials and do all the work required to complete said work in accordance with said Plans, if any, Standard Specifications, Construction Specifications and Contract Documents in the time and manner there in prescribed, for the unit price or lump sum price set forth in the following Bid Schedule:
2026 ANNUAL RECLAMITE PROJECT SCHEDULE BY AREA
BASE BID AREA 1
ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT

UNIT PRICE
($)
TOTAL
($)
1 Mobilization & Demobilization 1 LS
2 Traffic Control 1 LS
3 Bituminous Seals - Reclamite 43,793 SY
4 Striping and Pavement Markings 1 LS
5 Raised Pavement Markings 1 LS
AREA 1 TOTAL BID AMOUNT ($) =
BASE BID AREA 2
ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT

UNIT PRICE
($)
TOTAL
($)
1 Mobilization & Demobilization 1 LS
2 Traffic Control 1 LS
3 Bituminous Seals - Reclamite 43,793 SY
4 Striping and Pavement Markings 1 LS
5 Raised Pavement Markings 1 LS
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ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT

UNIT PRICE
($)
TOTAL
($)
AREA 2 TOTAL BID AMOUNT ($) =
BASE BID AREA 3
ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT

UNIT PRICE
($)
TOTAL
($)
1 Mobilization & Demobilization 1 LS
2 Traffic Control 1 LS
3 Bituminous Seals - Reclamite 43,793 SY
4 Striping and Pavement Markings 1 LS
5 Raised Pavement Markings 1 LS
AREA 3 TOTAL BID AMOUNT ($) =
BASE BID AREA 4
ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT

UNIT PRICE
($)
TOTAL
($)
1 Mobilization & Demobilization 1 LS
2 Traffic Control 1 LS
3 Bituminous Seals - Reclamite 43,793 SY
4 Striping and Pavement Markings 1 LS
5 Raised Pavement Markings 1 LS
AREA 4 TOTAL BID AMOUNT ($) =
BASE BID AREA 5
ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT

UNIT PRICE
($)
TOTAL
($)
1 Mobilization & Demobilization 1 LS
December 9, 2025 Regular Meeting of the Exeter City Council

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ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT

UNIT PRICE
($)
TOTAL
($)
2 Traffic Control 1 LS
3 Bituminous Seals - Reclamite 43,793 SY
4 Striping and Pavement Markings 1 LS
5 Raised Pavement Markings 1 LS
AREA 5 TOTAL BID AMOUNT ($) =

THE APPARENT LOW BIDDER WILL BE BASED ON THE LOWEST SUM TOTAL OF ALL AREAS COMBINED.
$_______________________________________(numbers)
$_____________________________________________________________________________ ______________________________________________________________________________ dollars. (written out)
In case of a discrepancy between unit price and total, the unit price shall prevail.

The Bid for this project contains a Base Bid. The City reserves the right, as budget allows to award Base Bid only or additional areas as budget allows.

If this proposal shall be accepted and the undersigned shall fail to contract as aforesaid and to deliver the payment and performance bonds in the sums to be determined as aforesaid, with surety satisfactory to the City of Exeter, and to deliver all required insurance policies within ten (10) days, not including Sundays and legal holidays, after the bidder has received notice that the contract has been awarded, the City Council may, at its option, determine that the bidder has abandoned the Contract, and thereupon this proposal and the acceptance thereof shall be null and void, and the forfeiture of such security accompanying this proposal shall operate and the same shall be the property of the City of Exeter.

PUBLIC CONTRACT CODE SECTION 10232 STATEMENT
In accordance with Public Contract Code Section 10232, the Contractor, hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the Contractor within the immediately preceding two-year period because of the Contractor’s failure to comply with an order of a federal court which orders the Contractor to comply with an order of the National Labor Relations Board.

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Note: The above Questionnaire and Statement are a part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature, under penalty of perjury, of this Questionnaire and Statement.

Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

December 9, 2025 Regular Meeting of the Exeter City Council

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DRUG-FREE WORKPLACE CERTIFICATION
December 9, 2025 Regular Meeting of the Exeter City Council

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CITY OF EXETER

OWNERSHIP DISCLOSURE FOR CONTRACTORS AND CONSULTANTS
NAMES OF PRINCIPALS, PARTNERS, AND/OR TRUSTEES:

Firm Name:
_____________________________________________________________________________ Firm Address:
_____________________________________________________________________________ List the names of all principals, partners, and/or trustees. For corporations provide names of officers, directors and all stockholders owning more than 10% equity interest in corporation:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Submitted by: Name ___________________________________________________________ Date ____________________________________________________________ December 9, 2025 Regular Meeting of the Exeter City Council

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CERTIFICATION OF ANTI-KICKBACK COMPLIANCE CERTIFICATE
(48 Stat. 948; 62 Stat. 740; 63 Stat. 108; Title 18 U.S.C. § 8741; and 40 U.S.C. (c)) To Accompany Bid Form
By submission of a Bid, the BIDDER certifies that it has read the “Anti-Kickback Procedures,” referenced above and that neither it nor any of its employees has performed or participated in any prohibited actions, as defined in that provision, relating to the award of the Contract. By commencing performance of the Contract work, the selected BIDDER certifies to Anti-Kickback Compliance.

Company: ______________________________________________ Business Address: ______________________________________________ Signature: ______________________________________________ Name of Signing Official: ______________________________________________ Title of Signing Official: ______________________________________________ Date: ______________________________________________
Company Seal:

December 9, 2025 Regular Meeting of the Exeter City Council

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AMERICANS WITH DISABILITIES ACT COMPLIANCE CERTIFICATE
To Accompany Bid Form
By submission of a bid, the BIDDER certifies it will comply with the Americans with Disabilities Act, 42 U.S.C., 12101 et. seq., and will maintain compliance throughout the life of this Contract.

By commencing performance of the Contract work, the selected BIDDER certifies to the Americans with Disabilities Act compliance.

Company: ______________________________________________ Business Address: ______________________________________________ Signature: ______________________________________________ Name of Signing Official: ______________________________________________ Title of Signing Official: ______________________________________________ Date: ______________________________________________
Company Seal:

December 9, 2025 Regular Meeting of the Exeter City Council

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BID PROPOSAL CONTRACT
The names of all persons interested in the foregoing proposal as principals are as follows:

IMPORTANT NOTICE: If bidder or other interested person is a corporation, state legal name of corporation, also names of the president, secretary, treasurer, director and manager thereof and all stockholders owning more than 10% equity interest in corporation; if a co-partnership, state true name of firm, also names of all individual copartners composing firm; if bidder or other interested person is an individual, state first and last name in full. ______________________________________________________________________________ Print Name of Corporation or True Name of Firm
______________________________________________________________________________ Print Officer’s Name or Copartner’s Name and Title
______________________________________________________________________________ Print Officer’s/Stockholder Name or Copartner’s Name and Title ______________________________________________________________________________ Print Officer’s/Stockholder Name or Copartner’s Name and Title ______________________________________________________________________________ Print Officer’s/Stockholder Name or Copartner’s Name and Title ______________________________________________________________________________ Print Officer’s/Stockholder Name or Copartner’s Name and Title Licensed in accordance with an act providing for the registration of Contractors, License No.______________________, Class of License(s) _____________________________, License Expiration Date _________________________________________________________.

Department of Industrial Relations Registration No. ________________________________.

The representations made herein are made under penalty of perjury. Any bid not containing this information, or a bid containing information which is subsequently proven false, shall be considered non-responsive and shall be rejected by the City of Exeter.

Signature of Authorized Person(s)
______________________________________________________________________________ Signature Title
______________________________________________________________________________ Print Name
December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

NOTE:If bidder is a corporation, the legal name of the corporation shall be set forth above together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if bidder is a co-partnership, the true name of the partner or partners authorized to sign contracts on behalf of the co-partnership; and if bidder is an individual, his signature shall be placed above. If signature is by an agent, other than an officer of a corporation or a member of a partnership, a Power of Attorney must be on file with the City Clerk prior to opening bids or submitted with the bid; otherwise, the bid will be disregarded as irregular and unauthorized.

Business Address______________________________________________________________ Street Address
______________________________________________________________ City State Zip Code
Business Telephone Number _____________________________________________________ Place of Residence ______________________________________ Dated: _______________ E-mail
December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

BIDDER’S BOND TO ACCOMPANY PROPOSAL
Known all men by these presents,
That we, ______________________________________________________, as principal and ______________________________, As surety, are held and firmly bound into the City of Exeter in the sum of _____________________________________________________________dollars, ($_____________________), to be paid to the said City or its certain attorney, its successors and assigns; for which payment, well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors or assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that if the certain proposal of the above bounden ____________________________________________________________________for _____________________________________ dated __________________________________ _____________________________ is accepted by the City of Exeter and if the above bounded __________________________________, his heirs, executors, administrators, successors and assigns, shall duly enter into and execute a contract for such construction, and shall execute and deliver the two bonds described within fifteen days (not including Sunday) from the date of the mailing of a notice to the above bounden _______________________ by and from the said City of Exeter that said contract is ready for execution, then this obligation shall become null and void; other wise it shall be and remain in full force and virtue.

IN WITNESS WHEREOF, we hereunto set our hands and seals this __________________ day of _________________, 20______.
__________________________________________
__________________________________________
__________________________________________
__________________________________________
December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

SUBCONTRACTORS LIST
In accordance with the provisions of Section 2-8 “Designation of Subcontractors,” of the Standard Specifications, each bidder shall list below the name and location of place of business of each subcontractor who will perform a portion of the contract work in an amount in excess of one-half of one percent of the total contract price or $10,000, whichever is greater. In each instance, the nature and extent of the work to be sublet shall be described.

The general Contractor to whom the contract is awarded will not be permitted, without the written consent of the City, to substitute any person as subcontractor in place of the subcontractor designated in the original bid, or to permit any subcontract to be assigned or transferred, or to allow it to be performed by anyone other than the original subcontractor. The City may consent to the substitution of another person as subcontractor, if the original subcontractor, after having reasonable opportunity to do so, shall fail or refuse to execute, when said written contract is based upon the conditions of the general contract and complies with the subcontractor's written bid.

The failure of the Contractor to specify a subcontractor for any portion of the contract work in excess of one-half of one percent or $10,000 of the total contract price shall be deemed to indicate that the Contractor intends to perform such portion himself. The subletting or subcontracting of work for which is in excess of one-half of one percent or $10,000 of the total contract price, will be allowed only with the written consent of the City.

Complete Columns 1 and 4 and submit with the bid. Complete columns 2 and 3 and submit with the bid or fax to (559) 713-4801 within twenty-four (24) hours after the bid opening. Failure to provide complete information in Columns 1 through 4 will result in a non-responsive bid. See the following page for the SUBCONTRACTORS LIST table.

In Column 1 the Contractor shall also list the Subcontractor’s Department of Industrial Relations (DIR) Registration Number. This registration number is required to comply with California Labor Code provisions including section 1725.5.

December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

SUBCONTRACTORS LIST
Column 1
Business Name, Location, Contractor
License Number, Class of License,
DIR Registration Number, and e-mail
address
Column 2
Bid Item
No(s).

Column 3
A) Subcontracted Cumulative
Dollar Amount &
B) Subcontracted Percent of
total project
Column 4
Description of Subcontracted Work
December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

CONTRACTOR’S REFERENCE FORM
Name of Proposing Company
Representative Name and Title
Phone Number & E-mail
This form is not required to be submitted with the bid. However, the apparent low bidder shall submit the form within 24 hours of bid opening. The City reserves the right to require any Contractor to complete and submit this form at any time. References must not be relatives of the Contractor’s representative or owners. The references given must be for clients with projects similar in size and nature to the proposed project within the last five years. See Section 2-14 “Contractor Qualification Requirements,” for further instructions.

Reference 1
Client’s name
Description of device/project
and total project cost
Contact Person
Address
City and Zip Code
Phone Number
E-mail Address
Reference 2
Client’s name
Description of device/project
and total project cost
Contact Person
Address
City and Zip Code
Phone Number
E-mail Address
December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

Reference 3
Client’s name
Description of device/project
and total project cost
Contact Person
Address
City and Zip Code
Phone Number
E-mail Address
December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

CONTRACT

CITY OF EXETER

STATE OF CALIFORNIA
This Contract for the construction of the FY 26 RECLAMITE Project, is made between the City of Exeter, (hereinafter “The City”), and ___________________________________________, (hereinafter referred to as Contractor) both parties having authority to enter into this Contract do agree to the following:

ARTICLE I - For and in consideration of the payments hereinafter mentioned to be made by the City, and under the conditions expressed in this Contract and Contract Documents (as those terms are defined in City of Exeter Engineering Standard Specifications), including the bonds submitted with this Contract, Contractor agrees at his own cost and expense, to do all the work and furnish all the materials necessary to construct and complete in a good, workmanlike, and substantial manner, the FY 26 RECLAMITE Project, as a fully operational and functional facility for the intended purpose in accordance with the Contract Documents, and in accordance with the reference documents listed in the Contract Documents, which are also made a part hereof.

Said work to be done is shown upon the following plans:

RFB No.: 26-XX
Project Name: FY 26 RECLAMITE PROJECT
Project No.: 26-XX
which said plans are hereby made a part of this contract.

ARTICLE II - Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work described in this Contract; also for all loss or damage arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City of Exeter and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Contract Documents, and requirements of the City under them, to wit:

BASE BID 1
December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT

UNIT PRICE
($)
TOTAL
($)
1 Mobilization & Demobilization 1 LS
2 Traffic Control 1 LS
3 Bituminous Seals - Reclamite 43,793 SY
4 Striping and Pavement Markings 1 LS
5 Raised Pavement Markings 1 LS
AREA 1 TOTAL BID AMOUNT ($) =
BID AREA 2
ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT

UNIT PRICE
($)
TOTAL
($)
1 Mobilization & Demobilization 1 LS
2 Traffic Control 1 LS
3 Bituminous Seals - Reclamite 43,793 SY
4 Striping and Pavement Markings 1 LS
5 Raised Pavement Markings 1 LS
AREA 2 TOTAL BID AMOUNT ($) =
BID AREA 3
ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT

UNIT PRICE
($)
TOTAL
($)
1 Mobilization & Demobilization 1 LS
2 Traffic Control 1 LS
3 Bituminous Seals - Reclamite 43,793 SY
4 Striping and Pavement Markings 1 LS
December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT

UNIT PRICE
($)
TOTAL
($)
5 Raised Pavement Markings 1 LS
AREA 3 TOTAL BID AMOUNT ($) =
BID AREA 4
ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT

UNIT PRICE
($)
TOTAL
($)
1 Mobilization & Demobilization 1 LS
2 Traffic Control 1 LS
3 Bituminous Seals - Reclamite 43,793 SY
4 Striping and Pavement Markings 1 LS
5 Raised Pavement Markings 1 LS
AREA 4 TOTAL BID AMOUNT ($) =
BID AREA 5
ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT

UNIT PRICE
($)
TOTAL
($)
1 Mobilization & Demobilization 1 LS
2 Traffic Control 1 LS
3 Bituminous Seals - Reclamite 43,793 SY
4 Striping and Pavement Markings 1 LS
5 Raised Pavement Markings 1 LS
AREA 5 TOTAL BID AMOUNT ($) =
COMBINED TOTAL COST IS:

December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

$__________________________________(numbers)
$_____________________________________________________________________________ ______________________________________________________________________________ dollars. (written out)
In case of a discrepancy between unit price and total, the unit price shall prevail.

The apparent Low Bidder will be based on the LOWEST SUM TOTAL of ALL AREAS COMBINED.

The Bid for this project contains a Base Bid. The City reserves the right, as budget allows to award Base Bid only or additional areas as the budget allows.

If this proposal shall be accepted and the undersigned shall fail to contract as aforesaid and to deliver the payment and performance bonds in the sums to be determined as aforesaid, with surety satisfactory to the City of Exeter, and to deliver all required insurance policies within ten (10) days, not including Sundays and legal holidays, after the bidder has received notice that the contract has been awarded, the City Council may, at its option, determine that the bidder has abandoned the Contract, and thereupon this proposal and the acceptance thereof shall be null and void, and the forfeiture of such security accompanying this proposal shall operate and the same shall be the property of the City of Exeter.

ARTICLE III - Contractor hereby agrees to indemnify and hold City and its officers, agents, employees and assigns, harmless from any liability imposed for injury (as defined by Government code 810.8), whether arising before or after completion of work hereunder, or in any manner directly or indirectly caused, occasioned or contributed to, or claimed to be caused, occasioned or contributed to, in whole or in part, by reason of any act or omission, including strict liability or negligence of Contractor, or of anyone acting under Contractor's direction or control or on its behalf, in connection with or incident to or arising out of the performance of this contract.

It is the intent of the parties that Contractor will indemnify, defend, and hold harmless City and its officers, agents, employees, and assigns, from any and all claims, demands, costs, suits or actions as set forth above regardless of the existence of passive concurrent negligence, on the part of the City or anyone acting under its direction or control or on its behalf. It is further the intent of the parties that this indemnification required is not intended to relieve City from liability for the active negligence of City, its officers, agency and employees.

The Contractor shall continuously protect City property, including work under construction, from damage, loss, or liability of any kind to persons or property arising in connection with the contract, direct or indirect, including that arising from rainfall, flood waters, and other action of the elements and all acts of third parties.

December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

This indemnity and hold harmless provision, insofar as it may be adjudged to be against public policy, shall be void and unenforceable only to the minimum extent necessary so that the remaining terms of this indemnity and hold harmless provision may be within public policy and enforceable.

In an emergency affecting the safety of life or limb, work site, or any property, the Contractor is hereby permitted and directed to act at their discretion to prevent such threatened loss of injury, and in the event any instructions are given by the City of Exeter in any emergency, the Contractor shall unconditionally comply therewith.

With respect to the performance of work under this agreement, the Contractor shall maintain and shall require all of its subcontractors to maintain insurance as described below.

Worker's Compensation insurance with statutory limits, and employer's liability insurance with limits of not less than $1,000,000 per accident.

Commercial General Liability insurance with a combined single limit of not less than $2,000,000 per occurrence. Such insurance shall include products/completed operations liability, owner's and Contractor's protective, blanket contractual liability, personal injury liability, broad form property damage coverage and explosion, collapse and underground hazard coverage. Such insurance shall (a) name City, its appointed and elected officials, officers, employees and agents as insureds; and (b) be primary with respect to any insurance or self-insurance programs maintained by the City; and (c) contain Standard cross liability provisions. Such additional insured endorsement maintained by Contractor and its subcontractors shall not be required to provide coverage for City for the active negligence of City.

Commercial Automobile Liability insurance with a combined single limit of not less than $2,000,000 per occurrence. Such insurance shall include coverage for owned, hired and nonowned automobiles and shall be provided by a business automobile policy.

Contractor shall furnish properly executed certificates of insurance to City prior to commencement of work under this agreement, such certificates shall:
a. Clearly evidence all coverage required above, including specific evidence of a separate endorsement naming the City as an insured;
b. Indicate whether coverage provided is on a claims made or occurrence basis; and c. Provide that such insurance shall not be materially changed, terminated, or allowed to expire except on 30-days prior written notice to City’s Purchasing Division, Attention:

Purchasing
Such insurance shall be maintained from the time work first commences until completion of the work under this Agreement if an occurrence policy form is used. If a claim made policy is used, coverage shall be maintained during the contract term and for a period extending 5 years beyond the contract date. Contractor shall replace such certificates for policies expiring prior to completion December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

of work under this agreement and shall continue to furnish certificates 4 years beyond the contract term, when Contractor has a claim made form(s). If Contractor, for any reason, fails to maintain insurance coverage which is required pursuant to this agreement, the same shall be deemed a material breach of contract. City, at its sole option, may terminate this agreement and/or obtain damages from the Contractor resulting from said breach. Alternatively, City may purchase such required insurance coverage, and without further notice to Contractor, City may deduct from sums due to Contractor any premium costs advanced by City for such insurance.

This insuring provision, insofar as it may be adjudged to be against public policy or in violation of Insurance Code Section 11580.04, shall be void and unenforceable only to the minimum extent necessary so that the remaining terms of the insuring provisions herein may be within public policy and enforceable.

ARTICLE IV - It is further expressly agreed by and between the City and the Contractor that should there be any conflict between the terms of this instrument and the bid or proposal of said Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting with this instrument.

IN WITNESS WHEREOF, the parties have executed this agreement as of the date opposite their respective signatures.

CITY OF EXETER
____________________________ _______
City Administrator Date

CONTRACTOR
______________________________________
By: Authorized Agent Date
ATTEST:
____________________________ _______
City Clerk Date
______________________________________
______________________________________
Print Name, Title
APPROVED AS TO FORM:
____________________________ _______
City Attorney Date
December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

____________________________ _______
____________________________ _______
Risk Manager Date
____________________________ _______
Project Manager Date
This page is intentionally left blank.

December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

CERTIFICATION CONCERNING WORKER'S

COMPENSATION INSURANCE

STATE OF CALIFORNIA )
) ss

CITY OF EXETER )
I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Contract.

Date:

Signature:

December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

CITY OF EXETER

PAYMENT BOND
(To Accompany Contract)
Bond No. ____________________
WHEREAS, the City of Exeter, has awarded to Contractor
_____________________________________________________________________________, hereafter designated as the “Principal”, a contract for the work described as follows:
_____________________________________________________________________________, referred to hereafter as “Contract.”
AND WHEREAS, said Principal is required to furnish a bond in connection with said contract, to secure the payment of claims of laborers, mechanics, materialmen and other persons as provided by law.

NOW, THEREFORE, we the undersigned Principal and
_____________________________________________, referred to as “Surety” are bound unto the City of Exeter in the sum of $__________________________________________________ dollars ($ ___________________________), for which payment, we bind ourselves, jointly and severally.

THE CONDITION OF THIS OBLIGATION IS SUCH, that if said Principal or its subcontractors shall fail to pay any of the persons named in Civil Code Section 9100, or amounts due under the California Unemployment Insurance Code with respect to work or labor performed by such claimant, or any amounts required to be deducted, withheld, and paid pursuant to the California Revenue and Taxation Code for the wages of employees of the Principal and his subcontractors, with respect to such work and labor, that the Surety herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. In case suit is brought upon this bond, the surety will pay a reasonable attorney’s fee to be fixed by the court.

This bond shall inure to the benefit of any of the persons, companies, or corporations, named in Civil Code Section 9100 as to give a right of action to such persons, entities, or their assigns in any suit brought upon this bond.

The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract or to the work to be performed under the Contract, or the specifications accompanying the Contract shall in any way affect its obligations on this bond, and Surety does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract, or to the specified work, or the specifications.

Surety hereby waives the provisions of Civil Code Sections 2819 and 2845.

December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

IN WITNESS WHEREOF, We have hereunto executed this instrument on the date indicated below. Persons signing for a corporation or entity hereby represent that they are doing so pursuant to a grant of authority by the governing body.

Name of Principal Date Name of Surety Date
Signature for Principal Signature for Surety

Printed Name and Title Printed Name and Title
_________________________________
Correspondence or claims relating to this bond
should be sent to the surety at the following
address:
___________________________
___________________________
___________________________
NOTE: Signatures of those executing for the Surety must be properly acknowledged and Surety’s Power of Attorney must be attached.

December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

CERTIFICATE OF ACKNOWLEDGEMENT
State of California
County of ________________________________________ SS
On ____________________________ before me ____________________________________, personally appeared ____________________________________________________________, who proved to me on the basis of satisfactory evidence to the be the person(s) whose name is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

Notary Public (SEAL)
December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

CITY OF EXETER

PERFORMANCE BOND
(To Accompany Contract)
Bond No. ____________________
WHEREAS, the City of Exeter, has awarded to Contractor
_____________________________________________________________________________, hereafter designated as the “Principal”, a contract for the work described as follows:
_____________________________________________________________________________, referred to hereafter as “Contract.”
AND WHEREAS, said Principal is required to furnish a bond in connection with the above Contract, guaranteeing the faithful performance thereof:

NOW, THEREFORE, we the undersigned Principal and ______________________________, referred to as “Surety” are held firmly bound to the City of Exeter in the sum of $______________________________________________________________________ dollars ($ ________________________), to be paid to said City or its certain attorney, its successors and assigns: for which payment, well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors or assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that if the above bound Principal, its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by and well and truly keep and perform the covenants, conditions, and agreements in the Contract and any alteration thereof, made as therein provided, on it or their part to be kept and performed within the time and in the manner therein specified, and in all respects according to their intent and meaning, and shall indemnify and save harmless the City of Exeter, its officers and agents, as therein stipulated, then this obligation shall become and be null and void; otherwise it shall be and remain in full force and virtue.

The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract or to the work to be performed under the Contract, or the specifications accompanying the Contract shall in any way affect its obligations on this bond, and Surety does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract, or to the specified work, or the specifications.

Surety hereby waives the provisions of Civil Code Sections 2819 and 2845.

December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

IN WITNESS WHEREOF, We have hereunto executed this instrument on the date indicated below. Persons signing for a corporation or entity hereby represent that they are doing so pursuant to a grant of authority by the governing body.

Name of Principal Date Name of Surety Date

Signature for Principal Signature for Surety

Printed Name and Title Printed Name and Title
_________________________________
Correspondence or claims relating to this bond
should be sent to the surety at the following
address:
___________________________
___________________________
___________________________
NOTE: Signatures of those executing for the Surety must be properly acknowledged and Surety’s Power of Attorney must be attached.

December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

CERTIFICATE OF ACKNOWLEDGEMENT
State of California
County of ________________________________________ SS
On ____________________________ before me ____________________________________, personally appeared ____________________________________________________________, who proved to me on the basis of satisfactory evidence to the be the person(s) whose name is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

Notary Public (SEAL)
December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

CITY OF EXETER

MAINTENANCE BOND
(To Accompany Contract)
Bond No. ____________________
WHEREAS, The City of Exeter, has awarded to Contractor
_____________________________________________________________________________, hereafter designated as the “Principal”, a contract for the work described as follows:
_____________________________________________________________________________, referred to hereafter as “Contract.”
AND WHEREAS, said Principal is required to furnish a bond in connection with said contract, guaranteeing the correction of deficiencies during the specified maintenance period of one (1) year from the date the notice of completion for work performed under said contract has been recorded or the date the work was completed if no notice of completion is recorded:

NOW, THEREFORE, we the undersigned Principal and _______________________________, referred to as “Surety” are held firmly bound to the City of Exeter in the sum of $_______________________________________________________________________ dollars ($ _____________________________), to be paid to City of Exeter or its certain attorney, its successors and assigns: for which payment, well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors or assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, the named Principal has made specific guarantees to the City concerning the work, labor and materials furnished for the construction of said improvements as stated above. If Principal complies with these guarantees for a period of one (1) year from the date of the notice of completion for work performed under said contract has been recorded or the date the work was completed if no notice of completion is recorded, then this obligation shall be null and void. If City notifies Surety that Principal has not met its guarantee, then Surety shall indemnify City for losses incurred up to the amount listed above. The City shall give written notice to the Principal during the one (1) year period specified in this obligation of any defect of the guaranteed work that becomes apparent. This obligation shall remain in full force and effect until any defect identified in said written notice are repaired by the Principal and accepted in writing by the City.

The said Surety, for value received, hereby stipulates and agrees that no change, alteration, or addition to the terms of the Contract or to the work to be performed under the Contract, or the specifications accompanying the Contract shall in any way affect its obligations on this bond, and Surety does hereby waive notice of any such change, alteration, or addition to the terms of the Contract, or to the specified work, or the specifications. Surety hereby waives the provisions of Civil Code Sections 2819 and 2845.

December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

IN WITNESS WHEREOF, We have hereunto executed this instrument on the date indicated below. Persons signing for a corporation or entity hereby represent that they are doing so pursuant to a grant of authority by the governing body.

Name of Principal Date Name of Surety Date

Signature for Principal Signature for Surety

Printed Name and Title Printed Name and Title
_________________________________
Correspondence or claims relating to this bond
should be sent to the surety at the following
address:
___________________________
___________________________
___________________________
NOTE: Signatures of those executing for the Surety must be properly acknowledged and Surety’s Power of Attorney must be attached.

December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

CERTIFICATE OF ACKNOWLEDGEMENT
State of California
County of ________________________________________ SS
On ____________________________ before me ____________________________________, personally appeared ____________________________________________________________, who proved to me on the basis of satisfactory evidence to the be the person(s) whose name is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

Notary Public (SEAL)
December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

SPECIAL PROVISIONS SECTIONS 60-80
SECTION 60 JOB SPECIFIC PROVISIONS
60-1 Subcontracting
Should any bidder propose subcontracting any part of the work covered by these Construction Documents, he shall submit with his bid a description of the work to be done by each subcontractor and the name and location of the place of business of each subcontractor as a part of the “Bidder’s Proposal”. The Contractor shall perform work equaling at least fifty percent (50%) of the value of the original total bid with the Contractor’s own employees and equipment, owned or rented, with or without operators.

No subcontract releases the Contractor from the contract or relieves the Contractor of their responsibility for a subcontractor’s work. If the Contractor violates Pub Cont Code § 4100 et seq., the City of Exeter may exercise the remedies provided under Pub Cont Code § 4110. The City may refer the violation to the Contractors State License Board as provided under Pub Cont Code § 4111. Each subcontract must comply with the contract. Each subcontractor must have an active and valid State contractor’s license with a classification appropriate for the work to be performed (Bus & Prof Code, § 7000 et seq.). Submit copies of subcontracts upon request by the City. Before subcontracted work starts, submit a Subcontracting Request form. Do not use a debarred contractor; a current list of debarred contractors is available at the Department of Industrial Relations web site at:
http://www.dir.ca.gov/dlse/debar.html
Upon request by the City, immediately remove and not again use a subcontractor who fails to prosecute the work satisfactorily. Noncompliance shall be corrected. Payment for subcontracted work involved will be withheld from progress payments due or to become due, until correction is made. Failure to comply may result in termination of the contract. 60-2 Prevailing Wages
This project will be subject to all applicable State Wage Determinations. The Contractor will be responsible for paying wages from the State Wage Determinations for all trades. The wages are set forth in the General Prevailing Wage Rates for this project, available at City of Exeter address and available from the California Department of Industrial Relations’ Internet web site:
http://www.dir.ca.gov/dlsr/PWD/index.htm.
60-3 Beginning of Work
The Contractor shall begin work within Ten (10) days after receiving notice that the contract has been approved (Notice to Proceed) and shall diligently prosecute the same to final completion of the total project Thirty (30) working days after that work begins (mobilization).

The first paragraph of Standard Specification Section 8-6 Beginning of Work shall be deleted and replaced with the following paragraph:

The City of Exeter should hold a pre-construction conference with the Contractor and other entities affected by the work within ten (10) days after the City Council awards the Contract. The December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

Contractor shall begin work within the number of days listed above in this section after receiving notice that the contract has been approved (Notice to Proceed). The Contractor shall be responsible for obtaining the approved Encroachment Permit, submitting all of the other documents required by the City, obtaining all necessary permits, and obtaining all approvals/acceptances required for the project prior to starting construction. Should the Contractor fail to obtain the required permits and approvals within the number of days listed in this section for the beginning of work after the Notice to Proceed is issued, the length of time beyond the number of days listed will be subtracted as working days from the Contract. The Contractor shall commence work under the contract within the time specified above and shall diligently prosecute the same to completion within the time limit provided. The Contractor shall not begin work in advance of receiving the Notice to Proceed without written authorization from the City. The Contractor shall notify the City in writing a minimum of 2 working days prior to starting work. 60-4 Work Hours
Working hours on arterials and collectors shall be 9:00 am to 3:00 pm or 8:00 pm to 6:00 am with approval from the City. All other roadways shall be 7:00 am to 5:00 pm Monday thru Friday. If night or weekend work is requested, it shall be approved by the City prior to beginning the work. 60-5 Liquidated Damages
The Contractor shall pay the City of Exeter the sum of THREE THOUSAND DOLLARS ($3,000.00) per day for each and every calendar day delay in finishing the work as required for final completion within the number of working days prescribed above. All final paperwork, funding paperwork, operation and maintenance manuals, other manuals, warranties, extra materials, bonds, and all other items/documents required in the Contract Documents shall be properly completed and submitted to the City within the time limit specified for completion of the work or Liquidated Damages will apply until such time all items are properly completed and submitted to the City.
60-6 Project Size
The Contractor will be required to comply with all of the Dust Control, Water Pollution Prevention, and other permitting requirements of the Standard Specifications. 60-7 Construction Surveying/Staking
The City Surveying Crew will NOT be providing Construction Staking/Surveying services in accordance with Section 5-14 for this project.

60-8 Traffic Detours
Shall be detailed in your submitted traffic control plan and approved by the City prior to construction.
60-9 Location to Salvage Items
All items specified in the Contract Documents to be salvaged shall be cleaned, sorted, and delivered to the City of Exeter Corporation Yard at 350 W. Firebaugh Ave., Exeter, CA 93221.

Contact Project Manager, Norm Goldstrom at (559) 592-3318, prior to doing so for arrangements.

December 9, 2025 Regular Meeting of the Exeter City Council

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60-10 Storage of Materials
The Contractor shall obtain the prior approval from the City of Exeter (City) for any area or space required for Contractor's storage during construction operations. Materials, equipment, etc., shall not be piled or stored in any location which shall interfere with the conduct of normal City functions and shall not constitute a hazard to persons or property. Any required safety precautions such as signs, danger signals, lanterns, barricades, etc., shall be installed and maintained by the Contractor during construction operations. Use of any private property shall have written permission from the property owner. A copy of which shall be provided to the Project Manager.

Full Compensation for conforming to the requirements of this Section shall be considered as being included in the total Contract price and no additional compensation shall be made therefor. 60-11 Coordination of Work
It shall be the responsibility of the Contractor to maintain overall coordination of the work. Based on the general contract Construction Schedule prepared in accordance with these Specifications, the Contractor shall obtain from each subcontractor, including the private utility companies, Southern California Edison, AT&T, Southern California Gas Co., Comcast, and others, a similar schedule and shall be responsible for all parties maintaining these schedules or for coordinating changes necessitated in order to meet the specified time of completion of the work. The Contractor shall coordinate with all subcontractors and utilities prior to construction and throughout the duration of construction to ensure that the project schedule is maintained.

Full compensation for conforming to the requirements of this Section shall be considered as being included in the total Contract price and no additional compensation shall be made therefor. 60-12 Utility Coordination
The Contractor shall be responsible for coordinating all of the necessary utility work associated with the project with the appropriate utility companies including, but not limited to, Southern California Edison, AT&T, Southern California Gas Co., Comcast and any other utility company whose infrastructure will be affected by the City project. The Contractor shall coordinate with all of the affected companies prior to commencing construction and throughout the duration of construction.

The Contractor shall provide a minimum of 5 working days notification, or a longer notification time as required by the utility, whichever is greater, to the utility to perform simple infrastructure modifications like raising and lowering valve cans. Much longer notification lead times are required for more significant infrastructure adjustments like re-routing laterals, installing new laterals and lines, and other infrastructure modifications. The Contractor shall be responsible for coordinating with the utility and providing the proper notification. No utility infrastructure shall be covered by the project improvements prior to the utility being notified and completely tying out their infrastructure so it can be located.

Gas Company valves and facilities must be accessible at all times throughout the duration of construction. During paving operations, the Contractor shall have the Gas Company present to raise valve cans and other infrastructure. The Contractor will be responsible for performing paving operations in a manner to place, compact, and finish hot mix asphalt paving around gas cans and infrastructure.

December 9, 2025 Regular Meeting of the Exeter City Council

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Unless noted otherwise in the Plans or Special Provisions, for all other utilities the Contractor shall coordinate and have the utilities complete the raising of valve cans and other infrastructure within 5 working days of the final paving operations being completed. No manholes or valve cans should have a ½” or greater difference in grade from the surrounding finish grade. The Contractor will be responsible for the final grade around sanitary and storm sewer manholes and water valve cans.

All other utilities will be responsible for raising and placing concrete collars around their own infrastructure per City Standards and Specifications. The Contractor will be responsible for placing the final top lift of hot mix asphalt on top of all utility company valves and infrastructure collars. Hot Mix Asphalt shall be supplied and placed in accordance with the Standard Plans and Standard Specifications.

Full compensation for conforming to the requirements of this Section shall be considered as being included in the total Contract price and no additional compensation shall be made therefor, except for traffic control as noted in the following paragraph.

The Contractor shall provide traffic control in accordance with Section 12 “Traffic Control; Construction Area Traffic Control Devices,” of the Standard Specifications for all utility companies as necessary for the utility companies to complete their work for the project. Full compensation for this traffic control will be included in the lump sum price paid for Traffic Control. No additional payment will be made therefor.
60-13 Meetings
The Contractor shall be required to attend meetings with the City of Exeter, as determined by the City, throughout the duration of the construction project. The Contractor is required to provide updated construction schedules at this meeting. The construction work for the next two weeks following the meeting will be discussed and coordinated. The Contractor should be prepared to discuss construction means and methods and equipment and crew availability at this meeting. At the City’s option, the City may prepare minutes for each meeting and forward them to Contractor; Contractor’s failure to correct the minutes within two (2) working days shall be deemed agreement with the content of the minutes. The City has the right to audiotape or videotape any meeting.

Full compensation for conforming to the requirement of this Section shall be considered as being included in the total Contract price and no additional compensation shall be made therefor. 60-14 Environmental Mitigation & Requirements
This maintenance project has no significant impacts on the environment and no environmental mitigations are required at this time. The Contractor must still comply with any State and Local environmental requirements that may apply.
60-15 Payment for Items Not Covered by Specific Bid Items Wherever work called for and described in the Contract Documents is not specifically covered in the bid items, payment for such work shall be considered as being included in the total contract price, and no additional compensation will be allowed therefor.

December 9, 2025 Regular Meeting of the Exeter City Council

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60-16 Copies of Plans and Construction Specifications
The City will provide the Contractor with a thumb drive with the project Plans and Construction Specifications at no cost. It shall be the responsibility of the Contractor to procure and pay for any additional copies or any other documents needed.

60-17 Department of Industrial Relations Requirements, Public Works Contractor Registration Program and Project Labor Agreements
All contractors and subcontractors bidding and performing work on Public Works Projects must:

1. Register on an annual basis with the California Department of Industrial Relations (DIR)

2. Furnish electronic payroll records for new projects to the Labor Commissioner No contract will be awarded unless that contractor and/or subcontractors are registered with the California Department of Industrial Relations (DIR). Bids by unregistered contractors submitted after March 8, 2023 may be rejected as non-responsive.

A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.

If a project labor agreement (the term “project labor agreement” is defined in Public Contract Code 2500(b)(1) as a prehire collective bargaining agreement that establishes terms and conditions of employment for a specific construction project or projects and is an agreement described in Section 158(f) of Title 29 of the United States Code) is used, then it must comply with the taxpayer protection provisions set forth in Public Contract Code section 2500(a). City of Exeter has no ordinances requiring or prohibiting such agreements.

December 9, 2025 Regular Meeting of the Exeter City Council

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SECTION 61 GENERAL REQUIREMENTS
61-1 General Description of the Work
The work to be completed under this contract consists of furnishing all labor, materials, tools, equipment, transportation, supplies, and incidentals for performing all the work involved in the FY 26 Reclamite project in the City of Exeter, in accordance with attached maps and street lists, specifications, contract documents and requirements of bid documents. 61-2 Preconstruction Conference
The City of Exeter will hold a preconstruction conference with the Contractor and other entities affected by the work within ten (10) days after the City Council awards the Contract. This conference will give the City and Contractor the opportunity to discuss on the preliminary construction schedule, traffic control plan, proposed sequence of work, notification procedures for public agency and property owner, and construction procedures. The Contractor's superintendent for this project shall be present and shall have reviewed the contract documents and be prepared to discuss the work.
61-3 Location of Work
The project sites are located in the City of Exeter, Tulare County, California. The specific site locations are designated on the street lists and attached maps. 61-4 Qualifications of the Contractor
Contractor, in order to qualify for award of contract, shall have been engaged in the construction of Reclamite street projects similar to that specified herein. This project requires the Contractor to have a Class A or combination of Class C licenses to perform all aspects of work. All Contractors, General Contractors and Subcontractors shall have a minimum of five years of past experience with projects of similar size and nature to the proposed project. All General Contractors shall be required to submit a complete CONTRACTOR’S REFERENCE FORM with their bid unless otherwise noted on the blank copy of this form located in the front-end portion of the bidding documents.

Contractor shall ensure, to the satisfaction of the City, the personnel assigned are experienced and competent to carry out the proposed construction.
61-5 Construction Schedule and Order of Work
Contractor shall submit a construction schedule in conformance with the requirements of the Contract Documents. This schedule shall indicate job completion within the specified time. If at any time the average rate of daily progress is applied to the remaining contract time with the result that late completion is indicated, the Owner may order a new schedule to aid in timely completion of the project.
61-6 Cooperation with Others
At all times, Contractor shall extend full cooperation to other contractors and to all others performing work within or adjacent to the project areas, including employees and contractors of owner and all utilities and their employees. The Contractor is required to provide 2 responsible contacts for 24 hour contact in the case of emergency. The Project Manager shall be notified if anyone else is working on the same street at the same time.

December 9, 2025 Regular Meeting of the Exeter City Council

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61-7 Materials Submittals
Contractor shall review, stamp with his approval, and submit for review by City, three copies of material submittals as required by the Contract Documents. The submittals shall include, but not necessarily be limited to, the following items:
● Traffic Control Plan
● Reclamite
● Traffic Striping Layout Plan
● Traffic Striping Paint
● Traffic Markers (raised)
61-8 Project Site Maintenance
● Protection of Existing Improvements
All existing improvements, including fences, curbs, gutters, sidewalks, landscaping, irrigation systems, structures, signs, poles, etc., located adjacent to the work area shall be protected from any damage and preserved in their previously existing conditions throughout the duration of the project. Should any improvements become damaged through the actions of the Contractor, it shall be repaired to its pre-existing condition at the contractor’s expense and at no expense to the City or Owner. ● Protection of Existing Utilities
All existing utilities adjacent to the work area shall be protected from any damage and preserved in their previously existing condition throughout the duration of the project. Any damage to these lines shall be repaired to the satisfaction of the respective utility company at the contractor’s expense and at no additional expense to the City or owner. ● Cleanup and Dust Control
Throughout all phases of construction, including any suspension of work, and until final acceptance of the project, Contractor shall keep the work site clean and free of rubbish and debris. Materials and equipment shall be removed from the site as soon as they are no longer necessary. Upon completion of the work and before final inspections, the entire worksite shall be cleared of equipment, unused materials, and rubbish so as to present a satisfactory, clean, and neat appearance. All cleanup costs shall be included in the various other items of work, and no additional compensation will be made therefor. ● Sanitation
Contractor shall provide and maintain enclosed toilets at a location or locations accessible to and for the use of employees engaged in the work. These facilities shall be maintained in a neat, sanitary condition. They shall comply with all applicable laws, ordinances, and regulations regarding public health and sanitation.
61-9 Water for Construction
The use of water for any construction purpose shall conform to the provisions of Section 17 of the Standard Specifications and these Special Provisions. Potable water for construction will be provided by the City of Exeter from existing facilities. The contractor shall make all arrangements to transport and supply water. City of Exeter operates the water service in the City of Exeter. A meter can be rented from the City for water and shall, at contractor’s own expense, provide December 9, 2025 Regular Meeting of the Exeter City Council

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facilities for conveying water from a fire hydrant to the point of use. Full compensation for developing, obtaining, and applying water shall be included in the various other items of work, and no additional compensation will be made therefor.
61-10 Testing During Construction
Initial tests of materials will be performed at no expense to the Contractor. However, the cost of all retesting required due to failure of the material to meet specifications will be deducted from the money due or that may become due Contractor under contract. 61-11 Certificates of Compliance
Contractor shall furnish certificates of compliance for all materials furnished (i.e. that they comply with the Specifications, and with previously approved samples and submittals). 61-12 Contractor's Investigation of Jobsite
It is the Contractor's responsibility to inspect the jobsite and familiarize himself with all conditions which may affect the work described herein whether or not such conditions are correctly represented or shown on the maps, street lists, plans, specifications and other and Contract Documents. Contractor shall take all such conditions into account in the preparation of his bid and shall provide City with a complete, satisfactory project as specified. Submission of a bid shall indicate the contractor's evidence of jobsite inspections and familiarization with conditions. 61-13 Signs
No advertising signs of any kind will be permitted except by written permission of the City. 61-14 Field Office
A field office as such is not required.
61-15 Temporary Services
● Fences, Barricades, Warning Signs, and Lights
To conform to CAL-OSHA regulations, other State of California and local codes, rules, regulations, and ordinances for protection of workers, public and private property, provide, install and maintain barricades, warning devices and other protection required therefor.

Provide temporary fencing, etc., as required to protect stored materials, equipment and miscellaneous items from theft, vandalism and unauthorized access. ● Contractor's Access, Work and Storage Areas
Delivery to and removal from the work area of equipment and materials shall be the responsibility of the Contractor.
● Telephone
Contractor shall provide cellular telephone service to the site at all times when contract work is being performed. Contractor shall arrange for such telephone service and provide the City with the telephone number.

December 9, 2025 Regular Meeting of the Exeter City Council

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● Field Toilets
The Contractor shall furnish, install, and remove at the completion of the job, all sanitary; i.e., portable toilet facilities required for the completion of the job. The type and location of the facilities shall be subject to acceptance by the City.

All sanitary facilities shall be made available for use by all workers, subcontractors, consultants, and City personnel associated with the project.

The Contractor shall maintain the sanitary facilities in a proper, safe, and sanitary condition for the duration of the work. Facilities shall be provided in sufficient quantities to comply with CAL-OSHA regulations.

Existing facilities shall not be used by Contractor's employees or subcontractors. 61-16 Special Security Requirements
The Contractor's workers and equipment shall be limited to the work areas as designated by this contract, or as directed by the City.
61-17 Disposition of Equipment and Materials
All waste from this work shall be removed from the site and disposed of at an approved dumpsite location by the Contractor at the Contractor's expense.

SECTION 62 MOBILIZATION
62-1 General
Preparatory Work: Mobilization conforming to Section 11 of the Standard Specifications shall consist of preparatory work and operations, including, but not limited to, those necessary for the movement of personnel, equipment, supplies, and incidentals to the project site; secured equipment and materials storage areas, demobilizations and other facilities necessary for work on the project; and for all other work and operations which must be performed or costs incurred prior to beginning or after work on the various contract items on the project site.

SECTION 63 PERMITS
The job site is located within the City of Exeter. A City of Exeter business license, which may be obtained at City Hall (137 N. F St), is required. For more information on Business License, please call 559-592-9244.

An encroachment permit to work within the City’s right of way will also be required. It will be the responsibility of the Contractor to apply for and obtain the encroachment permit from the Public Works Division (350 W. Firebaugh Avenue). The encroachment permit fees are waived on this City project.

All work embraced herein shall be accomplished in accordance with all applicable Standards, Codes, Regulations, or Specifications issued by any governmental agency having jurisdiction over the work in progress. Contractor shall prepare and deliver to the proper agency any report or December 9, 2025 Regular Meeting of the Exeter City Council

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records which may be required in connection with the project, and obtain any permits which may be required.

Payments for obtaining permits shall be included in the item for Mobilization and shall include full compensation for all labor, materials, equipment, tools, and incidentals required to complete the work as specified herein.

SECTION 64 MAINTENANCE AND CONTROL OF TRAFFIC
64-1 General
All traffic control devices and sufficient personnel shall be provided to maintain a safe and orderly flow of traffic around the construction operation.
64-2 Related Information
The following sections contain information and materials relating to this item, except as modified herein:

Caltrans Manual of Warning Signs, Lights, and Devices for Use in Performance of Work upon Highways
64-3 Materials and Methods
Traffic control devices shall conform to the State of California Department of Transportation (Caltrans) Manual of Warning Signs, Lights, and Devices/or Use in Performance of Work upon Highways, latest revision. Maintenance and control of traffic shall conform to the Standard Specifications for Maintenance of Traffic and Detours, the traffic control requirements of said standard specifications. The Contractor shall submit a traffic control plan to the City for approval prior to the initiation of Reclamite operations (see 64-5). Contractor shall provide traffic control devices and flagger personnel sufficient to maintain a safe and orderly flow of traffic around the construction operation as approved by the encroachment permit. 64-4 Parking & Notifications & Portable Changeable Message Sign (PCMS) Requirements

64.4.1 Advanced Public Notification
No Parking Notification
Three (3) working days prior to beginning Reclamite work in an area, the Contractor will deliver City approved written notices to all adjacent residents and businesses and tenants.

Copies of notices will be posted by the Contractor on the NO PARKING signs when they are erected or posted.

Notices for Reclamite work will include the following: a general description of the Reclamite process, problems associated with the staining of material by the asphalt, the date and approximate time that a particular street is to receive this treatment and a list of other streets included for that day, expected traffic delays, no parking requirements on the street, the possibility of towed cars, and the name, address and phone number of the contractor's superintendent and the City Project Manager. All signs to be provided by the December 9, 2025 Regular Meeting of the Exeter City Council

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Contractor shall be approved by the City before they are delivered and installed by the Contractor.

Deliver written notices to each affected occupant of adjacent property not less than three (3) working days prior to start of work. Post “No Parking, Tow Away Zone” signs on barricades three (3) working days prior to start of work. Be responsible for maintaining traffic control, as shown on drawings, as the work progresses. Exercise care to ensure the Reclamite does not get on the existing gutters, drive approaches, etc. Take care to avoid applying any Reclamite beyond the limits of work.

The Contractor will be responsible for posting "No Parking" signs, with date and time of work at least three (3) working days in advance of construction. Any required removal of parked cars shall be coordinated through the Public Works Department and the City Police Department. Towing fees will be paid by the City. The "No Parking" signs shall be removed immediately once the street can be driven on by the public.

The Contractor will be responsible for all noticing of residents. Notices will include Contractor-City approved dates for the work and contact information.

The Reclamite work shall not occur on waste pickup days. It is the contractor's responsibility to coordinate with the City in this regard.

The Notice will inform all residents not to leave waste containers on the street until the scheduled pick-up day. If waste containers are left on the streets, it shall be the Contractor's responsibility to remove or relocate outside the pavement area adjacent to the residence or business it belongs to or arrange for proper removal of the containers at no additional cost to the City. Likewise, if the City must return for pick-up due to unscheduled Contractor activity, any additional charges shall be the responsibility of the Contractor.

The contractor will also notify the following agencies:
● Transit
● U.S. Postal Service
● Emergency Services
● School Districts
● Utility Companies
Payment for notifications as described in this section shall be included in the contract lump sum price for the prospective Reclamite Project Area and shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for doing the notifications as described in this section.

64.4.2 Portable Changeable Message Sign (PCMS) Requirements (if required) Portable Changeable Message Signs (PCMS) shall be installed on all Collector and Arterial streets approaching entrances to subdivisions where work will be carried out or where lane restrictions, lane closures or road closures will occur. Other streets may require PCMS as directed by the City of Exeter depending on the proposed phasing of work or field conditions. PCMS shall be installed prior to construction in advance of the direct project December 9, 2025 Regular Meeting of the Exeter City Council

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area on each approaching roadway indicating the start and end dates of construction as follows:

1. PCMS shall be installed a minimum of seven (7) working days in advance of roadway restrictions and advance notice of a project.

2. PCMS shall be installed a minimum of fourteen (14) working days in advance of roadway closures.

3. PCMS shall be installed as directed by the City.

All PCMS shall remain in place until construction starts on the affected street. The wording shown on the PCMS shall be as follows for the following situations:

Closure Situation:

ROAD
CLOSED
AHEAD

BEGINNING DATE
TO

END DATE
USE
POSTED
DETOUR
Lane Restriction Situation:

ROAD
WORK
AHEAD

BEGINNING DATE
TO

END DATE
EXPECT
DELAYS
Commencing Work Situation:

ROAD
WORK
STARTS

BEGINNING DATE
TO

END DATE
EXPECT
DELAYS
The contractor shall be responsible for the placement of any PCMS and all other devices necessary as required by the California MUTCD to assure safety to the public at all times during construction. Each PCMS shall have the proper traffic control measures in advance of each location to alert motorists of a potential obstruction in the roadway. Traffic lanes or sidewalks shall not be obstructed by the PCMS unless approved by the City of Exeter.

The Contractor shall check the PCMS daily to ensure they are functioning properly with the appropriate message. The contractor shall repair or replace any PCMS that is not functioning properly within four (4) hours of being notified.

All costs for providing all PCMS as specified herein shall be included in the lump sum price bid for Portable Changeable Message Signs (PCMS).

Payment for PCMS signs shall be included in the lump sum contract price bid item for Portable Changeable Message Signs (PCMS), and shall be compensation in full for furnishing all overhead, labor, materials, tools, equipment, and appurtenances necessary to December 9, 2025 Regular Meeting of the Exeter City Council

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complete the work in accordance with the requirements of the contract documents. No additional payment will be made for work incidental to each item unless specifically noted. 64-5 Traffic Control
The Contractor shall submit an application for an encroachment permit with fully detailed traffic control plans for City approval. The encroachment permit and plans shall be submitted at the latest, by the time of the pre-construction meeting. Due to the time it takes to review the encroachment permit and traffic control plans, these should be submitted as soon as possible.

The plan shall incorporate:

The proposed schedule, including times-of-day, for Reclamite application, microsurfacing application, striping and sweeping to maintain maximum access to adjacent properties for all streets.

The Contractor shall schedule his operations and carry out the work in a manner to cause the least disturbance and/or interference with the normal flow of traffic over the areas to be treated. Treated portions of the pavement surfaces shall be kept closed and free from traffic until penetration, in the opinion of the City, has become complete and the area is suitable for traffic.

The timing of work for these streets, and the maintenance of half-street access as required to accommodate through street traffic flows and business and commercial access during business hours shall be scheduled and provided to the City's satisfaction.

Provision of written notice each work day to the City's Project Manager of the access, egress, and traffic diversions proposed for the following work day, to allow traffic control provisions to be timely discussed and to provide timely notification to the police and fire departments, Postal Service, school districts and transit facilities.

The Contractor shall place proper detour signs, barricades, flagmen, cones, and other warning devices prior to the work each day.

These additional requirements in no way relieve the Contractor from its obligation to comply with the other standards set forth in Section 37 of the Caltrans Standard Specifications. ROAD WORK AHEAD (C23) signs shall be placed on all public road approaches to any project site before any work commences on the sites. FRESH OIL (W21-2), 15 MPH (W13-1P) and LOOSE GRAVEL (W8-7) signs shall be used on all streets receiving the seal. These signs shall be maintained for the duration of construction, including sweeping, and shall be removed once construction and sweeping are complete.

FRESH OIL (W21-2), 15 MPH (W13-1P) and LOOSE GRAVEL (W8-7) signs shall be furnished and placed adjacent to both sides of the traveled way on each block. Additional signs shall be placed at a maximum of 500-foot intervals and at public roads entering the Reclamite area. All signs shall conform to the requirements for construction area signs in Section 12, "Construction Area Traffic Control Devices," of the Standard Specifications.

Maintain at least half street through access at all times on all streets (except cul-de-sacs 300 feet or less in length) including all streets providing sole access to abutting properties.

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Provide flagmen, signs or lights, as required, to assure that damage does not occur to fresh Reclamite or traffic markings.

Take all feasible steps to minimize project impacts upon traffic flows, access and egress while protecting workers and work in progress.

Respond promptly and effectively to any traffic safety, access and egress concerns expressed by the City or the City's Representative and by local public safety (police and fire) personnel, inside and outside of normal business hours.

The Contractor shall be totally responsible for traffic control. Failure or refusal to construct and maintain detours and controls at the proper time shall be sufficient cause for closing down the work until such detours and controls are in satisfactory condition for safe use by the public.

If, in the opinion of the City, proper signing is not being used, the Contractor shall stop all operations until safe signing and barricading is achieved.

Bring all discrepancies to the immediate attention of the City Project Manager. 64-6 Measurement and Payment
Payment for traffic control shall be included in the lump sum contract price bid item for Traffic Control and shall be compensation in full for furnishing all overhead, labor, materials, tools, equipment, and appurtenances necessary to complete the work in accordance with the requirements of the contract documents. No additional payment will be made for work incidental to each item unless specifically noted.

SECTION 65 RECLAMITE - ASPHALT REJUVENATING AGENT
65-1 General Description of the Work
This work shall consist of furnishing all labor, material, and equipment necessary to perform all operations for the application of an asphalt rejuvenating to asphaltic concrete surface courses. The rejuvenation of surface courses shall be by spray application of the contract- specified cationic rejuvenating agent composed of petroleum oils and resins emulsified with water. All work shall be in accordance with these specifications, the applicable maps and street lists, and subject to the terms and conditions of this contract.

For bidding purposes, the City has provided the length, square yardage, and Pavement Condition Index for various roadway segments in the project in Appendix C. City encourages prospective bidders to perform a site visit of the Project prior to bidding. It is up to the prospective bidders to determine how to best calculate the quantity needed to perform the work for the given roadways. 65-2 Pre-Qualification
The Contractor shall have had a minimum of five (5) years’ experience in the application of Reclamite or be capable of demonstrating sufficient technical expertise in the application of Reclamite and have successfully completed projects to the satisfaction of their clients.

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65-3 Materials and methods
• Materials
The asphalt rejuvenating agent shall be Reclamite, an emulsion composed of a petroleum resin oil base uniformly emulsified with water. Each bidder must submit with his bid a certified statement from the asphalt rejuvenator manufacturer showing that the asphalt rejuvenating emulsion conforms to the required physical and chemical requirements. No substitution for the submitted asphalt rejuvenation agent will be accepted after bid opening, • Specifications

TEST METHOD REQUIRE MENTS
TESTS ASTM AASHTO Min. Max.

Tests on Emulsion:

Viscosity @ 25C degrees, SFS D-244 T-59 15 40
Residue, W1 65 D-244(Mod.) T-59(Mod.) 60 65
Miscibility Test 2 D-244(Mod.) T-59(Mod.) No Coagulation Sieve Test, %W 3 D-244(Mod.) T-59 (Mod.) - 0.1
Particle Charge Test D-244 T-59 Positive Positive
Percent Light Transmittance 4 GB GB - 30
Tests on Residue from Distillation:

Flash Point, COC, degree C D-92 T-48 196 -
Viscosity @ 60 C degrees, cSt D-445 - 100 200
Asphaltenes, %w D-2006-70 - - 1.00
PC + A1
5th
S + A 2
PC/S Ratio 5 D-2006-70 - 0.5 -
Saturated Hydrocarbons, S 5 D-2006-70 - 21 28
1 ASTM D-244 Modified Evaporation Test for percent of residue is made by heating 50 gram sample to 149 C (300 F) until foaming ceases, then cool immediately and calculate results. 2 Test procedure identical with ASTM D-244-60 except that .02 Normal Calcium Chloride solution shall December 9, 2025 Regular Meeting of the Exeter City Council

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be used in place of distilled water.
3 Test procedure identical with ASTM D-244 except that distilled water shall be used in place of two percent sodium oleate solution.
4 Test procedure is attached.
5 Chemical composition by ASTM Method D-2006-70:

PC = Polar Compounds A1 = First Acidaffins
A2 = Second Acidaffins S = Saturated
Hydrocarbons
• Material performance
The rejuvenating agent shall have a record of at least five years of satisfactory service as an asphalt rejuvenating agent and in-depth sealer. Satisfactory service shall be based on the capability of the material to decrease the viscosity and increase the penetration value of the asphalt binder as follows.

The viscosity shall be reduced by a minimum of 45 percent and the penetration value shall be increased by a minimum of 25 percent. Testing shall be performed on extracted asphalt cement from a pavement to a depth of three eighths inch (3/8"). In addition, the pavement shall be in-depth sealed to the intrusion of air and water.

The bidder must submit with his bid the manufacturer's certification that the material proposed for use is in compliance with the specification requirements. The bidder must submit with his bid previous use documentation and test data conclusively demonstrating that; the rejuvenating agent has been used successfully for a period of five years by government agencies such as cities and counties; and that the asphalt rejuvenating agent has been proven to perform, as heretofore required, through field testing by government agencies as to the required change in asphalt binder viscosity and penetration number. Testing data shall be submitted indicating such product performance on a sufficient number of projects, each being tested for a minimum period of three years to insure reasonable longevity of the treatment, as well as product consistency.

RECLAMITE@ manufactured by Tricor Refining, LLC. is a product of known quality and accepted performance.
• Applicator Experience
The asphalt-rejuvenating agent shall be applied by an experienced applicator of such material. The bidder shall have a minimum of three years’ experience in applying the product proposed for list or other asphaltic emulsion fog seal or asphalt rejuvenator. He must submit with his bid a list of five projects on that which he applied said rejuvenator. He shall indicate the project dates, number of square yards treated in each and the name and phone number of the government official in charge of each project.

A project superintendent knowledgeable and experienced in application of the asphalt- rejuvenating agent must be in control of each day's work. The bidder shall submit a written experience outline of the project superintendent.
• Product Standards and Alternates
The product "Reclamite”, as manufactured by Tricor Refining, LLC. for the asphalt rejuvenating agent is the standard for these specifications and the prices quoted on the Bid Sheet Base Bid shall be for this standard, or approved equal.

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Bidders may offer before bid opening an approved equal for the Standard specified in the Specifications provided the bidder adheres to the following:

Furnishes complete specifications and descriptive literature for the approved equal. Such descriptive and detailed information shall be complete and at least equal in detail to the city's requirements for the specified item for which the alternate is offered.

Submits a current Material Safety Data Sheet for the alternate materials. The City will give the alternate consideration. The Contractor may furnish only those alternate items included in his proposal and approved by the City prior to bid submittal. 65-4 Execution
• Application Temperature/Weather Limitations
The temperature of the asphalt rejuvenating emulsion, at the time of application shall be as recommended by the manufacturer. The asphalt-rejuvenating agent shall be applied only when the existing surface to be treated is thoroughly dry and when it is not threatening to rain. The asphaltrejuvenating agent shall not be applied when the ambient temperature is below 50° F. • Handling of Asphalt Rejuvenating Agent
Asphalt rejuvenating agent contents in project site tank cars or storage tanks shall be circulated at least forty-five minutes before withdrawing any material for application. When loading the distributor, the asphalt rejuvenating agent concentrate shall be loaded first and then the required amount of water shall be added. The water shall be added into the distributor with enough force to cause agitation and thorough mixing of the two materials. To prevent foaming, the discharge end of the water hose or pipe shall be kept below the surface of the material in the distributor that shall be used as a spreader. The distributor truck will be cleaned of all other asphalt materials, and washed out to the extent that no discoloration of the emulsion may be perceptible. Cleanliness of the spreading equipment shall be subject to the approval and satisfaction of the City. • Application Equipment
The distributor for spreading the emulsion shall be self-propelled, and shall have pneumatic tires.

The distributor shall be designed and equipped to distribute the asphalt rejuvenating agent uniformly on variable widths or surface at a readily determined and controlled rate of 0.08 gallons per square yard of surface, and with all allowable variation from such specified rate not to exceed 5 percent of the specified rate at any one location. Distributor equipment shall include full circulation spray bars, pump tachometer, volume measuring device and a hand hose attachment suitable for application of the emulsion manually to cover areas inaccessible to the distributor. The distributor shall be equipped to circulate and agitate the emulsion within the tank.

A check of distributor equipment as well as application rate accuracy and uniformity of distribution shall be made when directed by the City.

The truck used for sanding shall be equipped with a spreader that allows the sand to be uniformly distributed onto the pavement. The spreader shall be able to apply 2 pounds of sand per square yard in a single pass. The spreader shall be adjustable so as not to broadcast sand onto driveways or trees December 9, 2025 Regular Meeting of the Exeter City Council

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and lawns.

The sand to be used shall be free flowing, without any leaves, dirt, stones, etc. Any wet sand shall be rejected from the job site.

Any equipment that is not maintained in full working order, or is proven inadequate to obtain the results prescribed, shall be repaired or replaced at the direction of the City. • Application of Rejuvenating Agent
The asphalt-rejuvenating agent shall be applied by a distributor truck at the temperature recommended by the manufacturer and at the pressure required for proper distribution. The emulsion shall be so applied that uniform distribution is obtained at all points of the areas to be treated. Areas inadvertently missed shall receive additional treatment by hand sprayer application.

Application of asphalt rejuvenating agent shall be on one-half width of the pavement at a time.

When the second half of the pavement is treated, the distributor nozzle nearest the center of the road shall overlap the previous application by at least one-half the width of the nozzle spray. In any event the centerline construction joint of the pavement shall be treated in both application passes of the distributor truck.

Before spreading, the asphalt rejuvenating agent shall be blended with water at the rate of two (2) parts rejuvenating agent to one (I) part water, by volume. The contractor is to submit their bid based on the product application range between .05 and .10 gallons per square yard of the diluted Reclamite® emulsion blended 2:1 with water. (2 parts Reclamite® with 1 part water) The average application rate is expected to be .08 gallons per square yard of the diluted emulsion or as approved by the City following field testing. There will be no change order allowed for variances in the application rate. The City and contractor will work together to field test at least one street per subdivision area in determining an appropriate application rate for that subdivisions streets.

The City shall make the final determination of application rate. The Contractor shall provide the City with a satisfactory test kit designed for field testing to accurately determine the optimum application rate. In most cases, the older the pavement, the higher the application rate will be. The asphalt rejuvenating agent shall not be applied unless the pavement temperature is at least 50o F and rising. The mixture shall not be applied during unsuitable weather.

Grades or super-elevations of surfaces that may cause excessive runoff, in the opinion of the City, shall have the required amounts applied in two or more applications as directed.

Where more than one application is to be made, succeeding applications shall be made as soon as penetration of the preceding application has been completed and the City grants approval for additional applications.

After the street has been treated, the area within one foot of the curb line on both sides of the road shall receive an additional treatment of the asphalt rejuvenating emulsion. Said treatment shall be uniformly applied by a method acceptable to the City.

After the rejuvenating emulsion has penetrated, a coating of dry sand shall be applied to the surface in sufficient amount to protect the traveling public.

The Contractor shall furnish a manufacturer-certified quality inspection report showing the consistency, and the date shipped, for each load of asphalt rejuvenating agent. When directed by the City, the Contractor shall take representative samples of material for testing. • Sand Cover
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After the rejuvenating agent is applied, wait for the rejuvenating agent to “break” to a dark black color (usually 20 to 60 minutes, depending on the temperature.) Apply sand to any rejuvenating agent that has failed to penetrate the surface with a truck mounted mechanical spreader that uniformly applies from 1 to 3 pounds of sand per square yard. The exact rate will be determined by the City Project Manager.

Remove traffic control signs, barricades, etc., after all sand has been spread.

The cost of the sand cover for furnishing all labor, materials, tools, equipment and incidentals, and for doing all work involved in applying and removing the sand when no longer needed shall be included in the Bituminous Seal – Reclamite item. The provisions in Section 4-1.03 B, “Increased or Decreased Quantities,” shall not apply to the item of sand cover. • Street Sweeping
The Contractor shall be responsible for sweeping and cleaning of the streets prior to, and after treatment.

Prior to treatment, the street will be cleaned of all standing water, dirt, leaves, foreign materials, etc. This work shall be accomplished by self-propelled street sweeper.

All sand used during the treatment must be removed no later than 24 hours after treatment of the street. This shall be accomplished by mechanical sweeping. All streets must be cleaned of any material to the satisfaction of the City.

If, after sand is swept and in the opinion of the City a hazardous condition exists on the roadway, the contractor must apply additional sand and sweep same no later than 24 hours following sand removal. No additional compensation will be allowed for reapplication and removal of sand.

SECTION 66 STRIPING AND PAVEMENT MARKINGS
66-1.1 Painted Traffic Stripes & Pavement Markings
Painted traffic stripes (traffic lines) and pavement markings shall be applied in conformance with the provisions in Section 46, "Traffic Stripes, Signs, and Pavement Markings," of the City Standard Specifications and these special provisions. Traffic stripes and pavement markings shall be applied 2 weeks after the completion of the Reclamite application.

Contractor shall submit a plan showing the locations of existing striping and pavement markings in sufficient detail to lay out the striping again after the resurfacing operations have been completed.

After the Reclamite the contractor shall cat track the areas to be striped and request approval of the layout from city staff prior to re-striping the roadway.

Paint for traffic stripes and pavement markings shall conform to the following State Specifications:

Paint Type Color State Specification No.

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Water-Based PTWB01 White, Yellow and Black PT-100VOC
Thinning of paint will not be allowed.

The Contractor shall provide the City with a Certificate of Compliance in conformance with the provisions of Section 6-1.07, "Certificates of Compliance." The certificate shall certify that the paint complies with the specifications
Where striping joins existing striping, the Contractor shall begin and end the transition from the existing striping pattern into or from the new striping pattern a sufficient distance to ensure continuity of the striping pattern.

Traffic stripes and pavement markings shall be applied only on dry surfaces and only during periods of favorable weather. Painting shall not be performed when the atmospheric temperature is below 50° F when using water-based paint, when freshly painted surfaces may become damaged by rain, fog, or condensation; nor when it can be anticipated that the atmospheric temperature will drop below the aforementioned 50° F.

Surfaces which are to receive traffic stripes and pavement markings shall be cleaned of all dirt and loose material.

Each coat of paint for any traffic stripe shall be applied in one pass of the striping machine, regardless of the number, widths and patterns of individual stripes involved.

Paint shall be applied in 2 coats approximately as follows:

Water-based paints @ square foot coverage per gallon:
215 sf/gal - 1st coat
215 sf/gal - 2nd coat
Traffic stripes and pavement markings shall be free of runs, drag marks, stretch marks, and debris. 66-1.2 Painted Traffic Stripes & Pavement Markings
The approximate quantities of pavement marking and scripting replacement required for the project is measured in lump sum and shall match what was covered due to this project work. Below is a sample of the type of markings to be replaced.
"BIKE LANE;" markers
"STOP" markers
"STOP AHEAD” markers
White Stop Lines
White Crosswalk Lines
Yellow Crosswalk Lines
White Bike Lane Striping (7501 of bike lane)
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"Dashed" Yellow Centerline
“White Undulation" Striping (8 undulations, five 1 foot-wide stripes each) "Dashed" White Striping
Solid White Striping
Solid Double Yellow Striping
It shall, however, be the responsibility of the Contractor to replace what was there before the work started, in accord with these specifications all such markers and striping affected by the project regardless of variations from the above listing. No additional or lesser lump sum payment from that bid will be made. Full payment will be the lump sum bid.

SECTION 67 RAISED PAVEMENT MARKERS
67-1.1 General
Raised Pavement Markers shall be as specified in Section 47 “Raised Pavement Markers” of the Standard Specifications. As a part of this Contract the Contractor shall replace all raised pavement markers in the streets where the Reclamite is applied on arterials and collector streets or as required.
67-1.2 Measurement and Payment
Measurement and payment for installing Raised Pavement Markers will be made on a lump sum basis and shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals and for doing all the work involved therein as shown on the Plans, as specified in the Specifications, the Special Provisions, the Contract Documents, or as directed by the City.

SECTION 68 DESCRIPTION OF BID ITEMS
The bid item descriptions in this section are meant to provide a brief summary of the work included under each item. The Contractor shall refer to the Plans, Standard Specifications, Special Provisions, and other Contract Documents for the complete details and requirements for the work being performed under this contract.
68-1.1 Mobilization & Demobilization
Payment for Mobilization & Demobilization shall be at the contract lump sum price and shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work in accordance with Section 11 “Mobilization & Demobilization,” of the Standard Specifications, the Special Provisions, the Contract Documents, and as directed by the City including, but not limited to the following:

Mobilization shall consist of preparatory work and operations, including, but not limited to, those necessary for the movement of personnel, equipment, supplies, and incidentals to the project site; for the establishment of all offices, buildings, staging yards, and other facilities necessary for the work on the project; and for all other work and operations which must be performed or costs December 9, 2025 Regular Meeting of the Exeter City Council

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incurred prior to beginning work on the various contract items on the project site, including, but not limited to permits and bond premiums and insurance premiums.

Demobilization shall consist of all closing work and operations, including, but not limited to, those necessary for the movement of personnel, equipment, supplies, and incidentals off the project site, and all other work and operations which must be performed to complete the project, including clean-up.

No additional payment will be made therefor.
68-1.2 Traffic Control
Payment for Traffic Control shall be at the contract lump sum price and shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for doing all the work in accordance with Section 12 “Traffic Control; Construction Area Traffic Control Devices,” of the Standard Specifications, the Special Provisions, the Contract Documents, and as directed by the City including, but not limited to, furnishing equipment, signs, devices, barriers, pavement markings, channelizers, flaggers as required, performing road closures and detours, temporary pavement installation and removal and disposal, temporary fences, securing approval of traffic control plans, traffic control plan design, notifications, providing convenient access to adjacent residences and businesses, and all devices required for the control of traffic as herein provided. No additional payment will be made therefor.
68-1.3 Reclamite - Asphalt Rejuvenating Agent
Payment for Bituminous Seals – Reclamite (F) shall be at the contract price paid by the square yard as shown on the bid item schedule and shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for doing all the work in accordance with Section 65 Asphalt Rejuvenating. Agent of the Special Provisions, the Standard Specifications, the Special Provisions, the Contract Documents, and as directed by the City including, but not limited to, noticing the public, clearing the roadways, cleaning the roadway, preparing the roadway, spreading, placing, curing in place, and application and removal of the sand cover. If seals are being paid for by the square yard, the deductions listed in Caltrans Standard Specification Section 37 will still apply. No additional payment will be made therefore.

Bituminous Seals – Reclamite is a final pay item. Any quantities shown on the plans or on the bid item schedule are considered approximate only. It shall be the responsibility of the Contractor to verify that he is satisfied with the quantities shown on the bid item schedule prior to bidding. The contractor is to submit their bid based on the product application range between .05 and .10 gallons per square yard of the diluted Reclamite® emulsion blended 2:1 with water. (2 parts Reclamite® with 1 part water) The average application rate is expected to be .08 gallons per square yard of the diluted emulsion. There will be no change order allowed for variances in the application rate. No additional compensation will be provided therefor.
68-1.4 Striping and Pavement Markings
Payment for Striping and Pavement Markings shall be at the contract lump sum price and shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for doing all the striping and marking pavement work in accordance with Section 46 “Traffic Stripes, Signs, and Pavement Marking,” of the Standard Specifications, the Special Provisions, the December 9, 2025 Regular Meeting of the Exeter City Council

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Contract Documents, and as directed by the City for providing all striping and pavement marking, complete in place. No additional payment will be made therefor. 68-1.5 Raised Pavement Markers
Payment for Raised Pavement Markers shall be at the contract lump sum price and shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for doing all the work in accordance with Section 47 “Raised Pavement Markers,” of the Standard Specifications, Section 67 “Raised Pavement Markers” of the Special Provisions, the Contract Documents, and as directed by the City for providing and installing Raised Pavement markers, complete in place. No additional payment will be made therefor.

SECTION 69 PUBLIC CONTRACT CODE 9204 AND 20104 CLAIMS PROCEDURES 9204.
(a) The Legislature finds and declares that it is in the best interests of the state and its citizens to ensure that all construction business performed on a public works project in the state that is complete and not in dispute is paid in full and in a timely manner.
(b) Notwithstanding any other law, including but not limited to, Article 7.1 (commencing with Section 10240) of Chapter 1 of Part 2, Chapter 10 (commencing with Section 19100) of Part 2, and Article 1.5 (commencing with Section 20104) of Chapter 1 of Part 3, this section shall apply to any claim by a contractor in connection with a public works project. (c) For purposes of this section:
(1) “Claim” means a separate demand by a contractor sent by registered mail or certified mail with return receipt requested, for one or more of the following:
(A) A time extension, including, without limitation, for relief from damages or penalties for delay assessed by a public entity under a contract for a public works project.
(B) Payment by the public entity of money or damages arising from work done by, or on behalf of, the contractor pursuant to the contract for a public works project and payment for which is not otherwise expressly provided or to which the claimant is not otherwise entitled.
(C) Payment of an amount that is disputed by the public entity. (2) “Contractor” means any type of contractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business December 9, 2025 Regular Meeting of the Exeter City Council

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and Professions Code who has entered into a direct contract with a public entity for a public works project.
(A) “Public entity” means, without limitation, except as provided in subparagraph (B), a state agency, department, office, division, bureau, board, or commission, the California State University, the University of California, a city, including a charter city, county, including a charter county, city and county, including a charter city and county, district, special district, public authority, political subdivision, public corporation, or nonprofit transit corporation wholly owned by a public agency and formed to carry out the purposes of the public agency.
(B) “Public entity” shall not include the following:
(i) The Department of Water Resources as to any
project under the jurisdiction of that department.
(ii) The Department of Transportation as to any project under the jurisdiction of that department.
(iii) The Department of Parks and Recreation as to any
project under the jurisdiction of that department.
(iv) The Department of Corrections and Rehabilitation
with respect to any project under its jurisdiction pursuant to Chapter 11 (commencing with Section 7000) of Title 7 of Part 3 of the Penal Code. (v) The Military Department as to any project under the jurisdiction of that department.
(vi) The Department of General Services as to all other projects.
(vii) The High-Speed Rail Authority.
(3) “Public works project” means the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind.
(4) “Subcontractor” means any type of contractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who either is in direct contract with a contractor or is a lower tier subcontractor.
(d) (1) (A) Upon receipt of a claim pursuant to this section, the public entity to which the claim applies shall conduct a reasonable review of the claim and, within a period not to exceed 45 December 9, 2025 Regular Meeting of the Exeter City Council

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days, shall provide the claimant a written statement
identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim, a public entity and a contractor may, by mutual agreement, extend the time period provided in this subdivision.
(B) The claimant shall furnish reasonable documentation to support the claim.
(C) If the public entity needs approval from its governing body to provide the claimant a written statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, the public entity shall have up to three days following the next duly publicly noticed meeting of the governing body after the 45-day period , or
extension, expires to provide the claimant a written
statement identifying the disputed portion and the
undisputed portion.
(D) Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. If the public entity fails to issue a written statement, paragraph (3) shall apply. (2) (A) If the claimant disputed the public entity’s written response, or if the public entity fails to respond to the claim issued pursuant to this section with the time prescribed, the claimant may demand in writing an informal conference to meet and confer for settlement of the issues in dispute.

Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the public entity shall schedule a meet and confer conference within 30 days for settlement of the dispute.
(B) Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the public entity shall provide the claimant a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. Any disputed portion of the claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with December 9, 2025 Regular Meeting of the Exeter City Council

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the public entity and the claimant sharing the associated costs equally. The public entity and claimant shall
mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to applicable procedures outside this section.
(C) For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an
independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section.
(D) Unless otherwise agreed to by the public entity and the contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under
Section 20104.4 to mediate after litigation has been
commenced.
(E) This section does not preclude a public entity from requiring arbitration of disputes under private arbitration or the Public Works Contract Arbitration Program, if
mediation under this section does not resolve the parties’ dispute.
(3) Failure by the public entity to respond to a claim from a contractor within the time periods described in this subdivision or to otherwise meet the time requirements of this section shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the public entity’s failure to have responded to a claim, or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the claimant.
(4) Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum.

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(5) If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against a public entity because privity of contract does not exist, the contractor may present to the public entity a claim on behalf of a subcontractor or lower tier subcontractor. A subcontractor may request in writing, either on his or her own behalf or on behalf of a lower tier subcontractor, that the contractor present a claim for work which was performed by the
subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the claim be presented to the public entity shall furnish reasonable documentation to support the claim. Within 45 days of receipt of this written request, the contractor shall notify the subcontractor in writing as to whether the contractor presented the claim to the public entity and, if the original contractor did not present the claim, provide the subcontractor with a statement of the reasons for not having done so.
(e) The text of this section or a summary of it shall be set forth in the plans or specifications for any public works project that may give rise to a claim under this section.
(f) A waiver of the rights granted by this section is void and contrary to public policy, provided, however, that (1) upon receipt of a claim, the parties may mutually agree to waive, in writing, mediation and proceed directly to the commencement of a civil action or binding arbitration, as applicable; and (2) a public entity may prescribe reasonable change order, claim, and dispute resolution procedures and requirements in addition to the provisions of this section, so long as the contractual provisions do not conflict with or otherwise impair the timeframes and procedures set forth in this section.
(g) This section applies to contracts entered into on or after January 1, 2017. (h) Nothing in this section shall impose liability upon a public entity that makes loans or grants available through a competitive application process, for the failure of an awardee to meet its contractual obligations. (i) This section shall remain in effect only until January 1, 2027 and as of that date is repealed, unless a later enacted statute, that is enacted before January 1, 2027, deletes or extends that date.

To the extent not inconsistent with the above, the contractor is advised that Section 20104 et seq. of the California Public Contract Code will also apply as notwithstanding the above, Section 20104 et seq. has not been amended or repealed, and the text of the law is set forth as follows (note that the above legislation takes precedence over the legislation below):
20104 ET SEQ.

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Pursuant to Section 20104 et. seq. of the California Public Contract Code the Contractor is advised as follows:
(a) (1) This article applies to all public works claims of three hundred seventy-five thousand dollars ($375,000) or less which arise between a contractor and a local agency.
(2) This article shall not apply to any claims resulting from a contract between a contractor and a public agency when the public agency has elected to resolve any disputes pursuant to Article 7.1 (commencing with Section 10240) of Chapter 1 of Part 2. (b) (1) "Public work" has the same meaning as in Sections 3100 and 3106 of the Civil Code, except that "public work" does not include any work or improvement contracted for by the state or the Regents of the University of California.
(2) "Claim" means a separate demand by the contractor for (A) a time extension, (B) payment of money or damages arising from work done by or on behalf of the contractor pursuant to the contract for the public work and payment of which is not otherwise expressly provided for or the claimant is not otherwise entitled to, or (C) an amount the payment of which is disputed by the local agency. (c) This article applies only to contracts entered into or after January 1, 1991.

For any claim subject to this article, the following requirements apply:
(a) The claim shall be in writing and include the documents necessary to substantiate the claim. Claims must be filed on or before the date of final payment. Nothing in this subdivision is intended to extend the time limit or supersede notice requirements otherwise provided by contract for the filing of claims.
(b) (1) For claims of less than fifty thousand dollars ($50,000), the local agency shall respond in writing to any written claim within 45 days of receipt of the claim, or may request, in writing, within 30 days or receipt of the claim, any additional documentation supporting the claim or relating to defenses to the claim the local agency may have against the claimant.
(2) If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of the local agency and the claimant.

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(3) The local agency's written response to the claim, as further documented, shall be submitted to the claimant within 15 days after receipt of the further documentation or within a period of time no greater than that taken by the claimant in producing the additional information, whichever is greater.
(c) (1) For claims of over fifty thousand dollars ($50,000) and less than or equal to three hundred seventy-five thousand dollars ($375,000), the local agency shall respond in writing to all written claims within 60 days of receipt of the claim, or may request, in writing, within 30 days of receipt of the claim, any additional
documentation supporting the claim or relating to defenses to the claim the local agency may have against the claimant.
(2) If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of the local agency and the claimant.
(3) The local agency's written response to the claim, as further documented, shall be submitted to the claimant within 30 days after receipt of the further documentation, or within a period of time no greater than that taken by the claimant in producing the additional information or requested documentation, whichever is greater.
(d) If the claimant disputes the local agency's written response, or the local agency fails to respond within the time prescribed, the claimant may so notify the local agency, in writing, either within 15 days of receipt of the local agency's response or within 15 days of the local agency's failure to respond within the time prescribed, respectively, and demand an informal conference to meet and confer for settlement of the issues in dispute.

Upon a demand, the local agency shall schedule a meet and confer conference within 30 days for settlement of the dispute. (e) Following the meet and confer conference, if the claim or any portion remains in dispute, the claimant may file a claim as provided in Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of Government Code. For purposes of those provisions, the running of the period of time within which a claim must be filed shall be tolled from the time the claimant submits his or her written claim pursuant to subdivision (a) until the time that the claim is denied as a result of the meet and confer process, including any period of time utilized by the meet and confer process. (f) This article does not apply to tort claims and nothing in this article is intended nor shall be constructed to change the time periods for filing tort claims or actions specified by Chapter 1 (commencing with Section 900) December 9, 2025 Regular Meeting of the Exeter City Council

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and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code.
20104.4
The following procedures are established for all civil actions filed to resolve claims subject to this article:
(a) Within 60 days, but no earlier than 30 days, following the filing of responsive pleadings, the court shall submit the matter to nonbinding mediation unless waived by mutual stipulation of both parties. The mediation process shall provide for the selection within 15 days by both parties of a disinterested third person as mediator, shall be commenced within 30 days of the submittal, and shall be concluded within 15 days from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court or by stipulation of both parties. If the parties fail to select a mediator within the 15-day period, any party may petition the court to appoint the mediator. (b) (1) If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, notwithstanding Section 1141.11 of that code. The Civil Discovery Act of 1986 (Article 3 (commencing with Section 2016) of Chapter 3 of Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision consistent with the rules pertaining to judicial arbitration.
(2) Notwithstanding other provision of law, upon stipulation of the parties, arbitrators appointed for purposes of this article shall be experienced in construction law, and, upon stipulation of the parties, mediators and arbitrators shall be paid necessary and reasonable hourly rates of pay not to exceed their customary rate, and such fees and expenses shall be paid equally by the parties, except in the case of arbitration where the arbitrator, for good cause, determines a different division. In no event shall these fees or expenses be paid by state or county funds.
(3) In addition to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, any party who after receiving an arbitration award requests a trial do novo but does not obtain a more favorable judgment shall, in addition to payment of costs and fees under that chapter, pay the attorney's fees of the other party arising out of trial de novo.

December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

(4) The court may, upon request by any party, order any witnesses to participate in the mediation or arbitration process.
20104.6
(a) No local agency shall fail to pay money as to any portion of a claim, which is undisputed except as otherwise provided in the contract. (b) In any suit filed under Section 20104.4, the local agency shall pay interest at the legal rate on any arbitration award or judgment. The interest shall begin to accrue on the date the suit is filed in a court of law.

SECTION 70 STATE FUNDING REQUIREMENTS
70-1.1 State Funding Requirements
Labor
Attention is directed to the provisions and penalties applicable to workmen permitted to labor more than eight (8) hours in a calendar day, to labor discrimination, and to employment of alien labor.

This project is prevailing wage. See Section 7 “Legal Relations and Responsibility”, for all prevailing wage requirements.

No discrimination shall be made in the employment of persons within Public Works because of race, color, or religion of such persons and every Contractor for Public Works violating this section is subject to the penalties imposed for a violation of Chapter 1 pf Part VII, Division 2 of the California Labor Code, in accordance with the provisions of Section 1735 of Said Code.

December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE CERTIFICATE
(EXECUTIVE ORDER 11246)
To Accompany Bid Form
Equal Opportunity Clause
Unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Executive Orders 10925, 11114 or Section 204 of Executive Order 11246 of September 24, 1965, during the performance of each contract with the City of EXETER, the CONTRACTOR agrees as follows:

1. The CONTRACTOR will not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin or political affiliation.

The CONTRACTOR will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, gender, national origin or political affiliation. Such action shall include, but not be limited to, the following: employment upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.

2. The CONTRACTOR will, in all solicitations or advertisements for employees, placed by or on behalf of the CONTRACTOR, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin or political affiliation.

3. The CONTRACTOR will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or the workers’ representative of the CONTRACTOR’s commitments under Section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice on conspicuous places available to employees and applicants for employment.

4. The CONTRACTOR will comply with all provisions of Executive Order 11246 of September 24, 1965, and the rules, regulations and relevancy orders of the Secretary of Labor.

5. The CONTRACTOR will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations and relevant orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders.

December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

6. In the event of the CONTRACTOR’s non-compliance with the non-discrimination clauses of this subcontract or with any of such rules, regulations or orders, this subcontract may be canceled, terminated or suspended, in whole, or in part and the CONTRACTOR may be declared ineligible for further government contracts in accordance with the procedures authorized in accordance with Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation or order of the Secretary of Labor, or otherwise provided by law.

7. The CONTRACTOR will include the provisions of Paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each SUBCONTRACTOR or vendor. The CONTRACTOR will take such action with respect to any subcontract or purchase order as the contracting agency may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event the CONTRACTOR becomes involved in, or is threatened with litigation with a SUBCONTRACTOR or vendor as a result of such direction by the contracting agency, the CONTRACTOR may request the United States to enter into such litigation to protect the interest of the United States.

Company: ____________________________________________________ Business Address: ______________________________________________ Signature: _____________________________________________________ Name ______________________________________________
Title ______________________________________________
Date: ______________________________________________
December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT

CLEAN AIR AND WATER POLLUTION CONTROL CERTIFICATION
(AIR 42 U.S.C. § 7401 et seq., 40 CFR Part 15.61, 49 CFR Part 18; WATER: 33 U.S.C. § 1251)
To Accompany Bid Form
CONTRACTOR agrees that any facility to be used in the performance of the contract, or to benefit from the contract, is not listed on the Environmental Protection Agency List of Violating Facilities.

CONTRACTOR also agrees to comply with all the requirements of Section 114 of the Clean Air Act, as amended, 42 U.S.C. 1857 et seq. and Section 308 of the Federal Water Pollution Control Act, as amended 33 U.S.C. 1251 et seq. relating to the inspection, monitoring, entry, reports and information, as well as all other requirements specified in Section 114 and Section 308 of the Acts, respectively, and all other regulations and guidelines issued thereunder.

CONTRACTOR agrees that as a condition for award of the contract, the CONTRACTOR will notify the awarding official of the receipt of any communication from the EPA indicating that a facility to be used for the performance of, or benefit from, the contract is under consideration to be listed on the EPA List of Violating Facilities.

Company: ____________________________________________________ Business Address: ______________________________________________ Signature: _____________________________________________________ Name ______________________________________________
Title ______________________________________________
Date: ______________________________________________
December 9, 2025 Regular Meeting of the Exeter City Council

RECLAMITE PROJECT
Appendix A

APPENDIX A
Map and Street List
December 9, 2025 Regular Meeting of the Exeter City Council

F ST
E ST
D ST
HWY 65
B ST
C ST

VINE ST

PINE ST
G ST

BELMONT RD
CA-65
H ST

VISALIA RD
3RD ST
2ND ST

ORANGE AVE

GLAZE AVE

MAPLE ST
I ST

FIRST ST

FILBERT AVE

DAVIS STQUINCE AVE

E LIST AVE

ROCKY HILL

SEQUOIA AVE

E BALAAM AVE

WALNUT ST INDUSTRIAL DR

PALM DR

MEADOW AVE
A ST

PLUM AVE

W CHESTNUT ST

PEACH DR

ALY E OF D ST

OLD LINE DR

N BELMONT RD

N ELBERTA RD

JACOBS PL

S FILBERT RD

FIREBAUGH AVE CRESPI AVE

JOYNER AVE

CEDAR ST

E PALM DR

ALY E OF F ST

ALY E OF I ST

POWELL AVEALY E OF QUINCE DR

ELBERTA AVE

N FILBERT RD

PORTOLA AVE JANET DR S BELMONT RD

QUINCE DR

PALM ST
GLAZE AVE-272

SEQUOIA DR

ALY E OF E ST

LENOX AVE

PATRICIA AVE

OXFORD ST

ALY E OF C ST

ALY E OF H ST CAMBRIDGE ST HANNAH AVE

WESTWOOD DR

FAIRWY DR

ALY E OF B ST

PROSPECT AVE

WILLOW ST
JOY CT

QUINCE ST

JESSE DR

BRADLEY CT

WALDO ST

ALBERT AVE

VISTA CT

ATWOOD DR

BEVERLY PL

FRANCIS AVE

SHERWOOD ST

S ELBERTA RD

DOLORES AVE

CRANE AVE

GEARY AVE

CHESTNUT ST

ALY E OF ORANGE AVE

OLD LINE CT

CHANNING WY

NELSON ST

VILLAGE ST

STANLEY ST

WOODS PL
ALY E OF HWY 65

PARK PLACE DR

BRYANT CT ALY E OF LENNOX AVE
CA-65

ALY E OF H ST

ALY E OF QUINCE DR

ALY E OF E ST

FIRST ST

ALY E OF ORANGE AVE

WILLOW ST

PALM ST

CEDAR ST

FIREBAUGH AVE

WALNUT ST

FILBERT AVE

QUINCE DR ALBERT AVE
City of Exeter
Reclamite Project Summer 2026
November 2025
¯
Legend
Area1
Area2
Area3
Area4
Area5
Streets
December 9, 2025 Regular Meeting of the Exeter City Council Exeter City Limits

Reclamite Project Summer 2026 Area 1
GISID Street FromStreet ToStreet Class Width Length AddAreaYD2 PaveAreaYD2 PCI PCT ProjectYD2 1048 BETTY ST ELBERTA AVE PATRICIA AVE LOCAL 36 516 103 2064 53 1.00 2167 1054 BRADLEY CT GLENN VIEW DR EAST END LOCAL 38 479 102 2048 50 1.00 2150 1055 BRADLEY CT WEST END GLENN VIEW DR LOCAL 38 403 85 1698 50 1.00 1783 1077 CAROLYN CT WEST END PATRICIA AVE LOCAL 38 428 90 1794 65 1.00 1883 1130 DANAE CT MEADOW AVE NORTH END LOCAL 41 363 82 1637 74 1.00 1719 1148 ELBERTA AVE VISALIA RD BETTY ST LOCAL 25 193 27 536 68 1.00 563 1149 ELBERTA AVE BETTY ST WILLOW ST LOCAL 25 566 79 1572 54 1.00 1651 1150 ELBERTA AVE WILLOW ST VINE ST LOCAL 25 546 76 1517 54 1.00 1592 1219 FISHER ST MEADOW AVE QUINCE DR LOCAL 36 345 69 1380 51 0.50 725 1240 GLENN VIEW CT MEADOW AVE NORTH END LOCAL 40 366 81 1613 60 1.00 1694 1241 GLENN VIEW DRVINE ST BRADLEY CT LOCAL 38 296 62 1250 58 1.00 1312 1242 GLENN VIEW DRBRADLEY CT JOY CT LOCAL 35 276 54 1073 53 1.00 1127 1243 GLENN VIEW DRJOY CT GLENN VIEW CT LOCAL 35 273 53 1062 51 1.00 1115 1262 JOY CT WEST END GLENN VIEW DR LOCAL 35 479 93 1868 50 1.00 1961 1263 JOY CT GLENN VIEW DR EAST END LOCAL 38 368 77 1540 51 1.00 1617 1272 KATHLEEN CT MEADOW AVE NORTH END LOCAL 41 344 79 1572 53 1.00 1651 1285 LETA MAE CT MEADOW AVE CITY LIMIT LOCAL 44 410 101 2014 49 1.00 2115 1300 MARY CT WEST END PATRICIA AVE LOCAL 37 426 89 1773 50 1.00 1861 1302 MEADOW AVE DANAE CT GLENN VIEW CT LOCAL 38 250 53 1056 76 1.00 1108 1303 MEADOW AVE MEADOW CT DANAE CT LOCAL 38 256 54 1081 93 1.00 1135 1304 MEADOW AVE GLENN VIEW CT KATHLEEN CT LOCAL 38 260 55 1098 78 1.00 1153 1308 MEADOW AVE LETA MAE CT BELMONT RD LOCAL 38 182 38 768 76 1.00 807 1309 MEADOW AVE KATHLEEN CT LETA MAE CT LOCAL 38 264 56 1115 74 1.00 1170 1310 MEADOW CT WEST END MEADOW AVE LOCAL 38 118 25 498 84 1.00 523 1366 PATRICIA AVE BETTY ST CAROLYN CT LOCAL 40 283 63 1258 49 1.00 1321 1367 PATRICIA AVE CAROLYN CT WILLOW ST LOCAL 40 281 62 1249 50 1.00 1311 1368 PATRICIA AVE WILLOW ST MARY CT LOCAL 40 281 62 1249 46 1.00 1311 December 9, 2025 Regular Meeting of the Exeter City Council

1369 PATRICIA AVE MARY CT VINE ST LOCAL 40 284 63 1262 46 1.00 1325 1413 QUINCE DR FISHER ST QUINCE AVE LOCAL 36 314 63 1256 57 1.00 1319 1421 RICHMOND CT MEADOW AVE NORTH END LOCAL 39 371 79 1587 50 1.00 1667 1477 VINE ST PATRICIA AVE BEVERLY PL LOCAL 27 305 46 915 42 1.00 961 1478 VINE ST ELBERTA AVE PATRICIA AVE LOCAL 27 518 78 1554 45 1.00 1632 1507 WILLOW ST ELBERTA AVE PATRICIA AVE LOCAL 36 516 103 2064 45 1.00 2167 Reclamite SQ Yds 47,596
December 9, 2025 Regular Meeting of the Exeter City Council

Reclamite Project Summer 2026 Area 2
GISID Street FromStreet ToStreet Class Width Length AddAreaYD2 PaveAreaYD2 PCI PCT ProjectYD2 1214 FIRST ST SOUTH END PROSPECT AVE LOCAL 35 134 26 521 72 1.00 547 1215 FIRST ST PROSPECT AVE FIREBAUGH AVE LOCAL 38 840 177 3547 49 1.00 3724 1252 INDUSTRIAL DR GLAZE AVE-272 FIREBAUGH AVE LOCAL 40 2651 589 11782 60 1.00 12371 1276 LENOX AVE SOUTH END PROSPECT AVE LOCAL 40 123 27 547 72 1.00 574 1277 LENOX AVE PROSPECT AVE FIREBAUGH AVE LOCAL 37 843 173 3466 51 1.00 3639 1316 MOUNTAIN VIEW CT PROSPECT AVE NORTH END LOCAL 37 642 131 2627 61 1.00 2758 1395 PROSPECT AVE MOUNTAIN VIEW CT FIRST ST LOCAL 38 265 56 1119 78 1.00 1175 1396 PROSPECT AVE LENOX AVE MOUNTAIN VIEW CT LOCAL 38 270 57 1140 55 1.00 1197 1399 PROSPECT CT WEST END LENOX AVE LOCAL 39 245 53 1062 58 1.00 1115 Reclamite SQ Yds 27,100
December 9, 2025 Regular Meeting of the Exeter City Council

Reclamite Project Summer 2026 Area 3
GISID Street FromStreet ToStreet Class Width Length AddAreaYD2 PaveAreaYD2 PCI PCT ProjectYD2 1052 BLOSSOM ST SOUTH END GEARY AVE LOCAL 39 551 120 2408 63 1.00 2528 1053 BLOSSOM ST GEARY AVE PROSPECT AVE LOCAL 35 320 62 1244 52 1.00 1307 1115 COSART CT WEST END FILBERT AVE LOCAL 40 403 90 1799 66 1.00 1889 1116 CRANE AVE QUINCE ST FILBERT AVE LOCAL 39 529 115 2292 33 1.00 2407 1131 DAVIS ST QUINCE ST FILBERT AVE LOCAL 39 524 114 2271 48 1.00 2384 1132 DAVIS ST ORANGE AVE QUINCE ST LOCAL 39 381 83 1651 43 1.00 1734 1133 DAVIS ST JOYNER AVE ORANGE AVE LOCAL 39 413 89 1790 45 1.00 1879 1134 DAVIS ST OXFORD ST JOYNER AVE LOCAL 32 137 24 487 48 1.00 511 1135 DAVIS ST SAINT THOMAS CTOXFORD ST LOCAL 28 729 113 2268 65 1.00 2381 1136 DAVIS ST SHERWOOD ST SAINT THOMAS CT LOCAL 30 274 46 913 50 1.00 959 1233 GEAREY AVE QUINCE ST FILBERT AVE LOCAL 37 523 108 2150 61 1.00 2258 1234 GEARY AVE FILBERT AVE BLOSSOM ST LOCAL 37 517 106 2125 52 1.00 2232 1289 MAPLE ST ALBERT AVE ORANGE AVE LOCAL 38 748 158 3158 89 1.00 3316 1290 MAPLE ST WALDO AVE ALBERT AVE LOCAL 38 370 78 1562 81 1.00 1640 1291 MAPLE ST FRANCIS AVE WALDO AVE LOCAL 38 385 81 1626 88 1.00 1707 1292 MAPLE ST BELMONT RD FRANCIS AVE LOCAL 38 344 73 1452 83 1.00 1525 1331 ORANGE AVE FIREBAUGH AVE CHESTNUT ST LOCAL 38 713 151 3010 80 1.00 3161 1332 ORANGE AVE CHESTNUT ST MAPLE ST LOCAL 38 523 110 2208 95 1.00 2319 1333 ORANGE AVE MAPLE ST PINE ST LOCAL 38 536 113 2263 91 1.00 2376 1334 ORANGE AVE PINE ST PALM ST LOCAL 38 525 111 2217 85 1.00 2327 1335 ORANGE AVE PALM ST VISALIA RD LOCAL 38 349 74 1474 77 1.00 1547 1341 OXFORD ST SHEFFIELD AVE SAINT JAMES CT LOCAL 30 281 47 937 63 1.00 983 1342 OXFORD ST SAINT JAMES CT DAVIS ST LOCAL 30 718 120 2393 63 1.00 2513 1360 PARK PLACE CT PARK PLACE DR NE END LOCAL 35 485 94 1876 64 1.00 1969 1361 PARK PLACE DR GLAZE AVE SHEFFIELD AVE LOCAL 36 195 39 780 56 1.00 819 1362 PARK PLACE DR BELMONT RD SHERWOOD ST LOCAL 36 209 42 836 61 1.00 878 1363 PARK PLACE DR SHEFFIELD AVE PARK PLACE CT LOCAL 38 452 95 1908 65 1.00 2004 December 9, 2025 Regular Meeting of the Exeter City Council

1364 PARK PLACE DR SHERWOOD ST PARK PLACE CT LOCAL 38 449 95 1896 64 1.00 1991 1396 PROSPECT AVE LENOX AVE MOUNTAIN VIEW CT LOCAL 38 270 57 1140 55 1.00 1197 1397 PROSPECT AVE QUINCE ST FILBERT AVE LOCAL 38 524 111 2212 50 1.00 2323 1435 SAINT JAMES CTWEST END OXFORD ST LOCAL 41 277 63 1262 68 1.00 1325 1436 SAINT THOMAS CTSOUTH END DAVIS ST LOCAL 40 274 61 1216 45 1.00 1277 1442 SELF CT WEST END FILBERT AVE LOCAL 38 332 71 1414 69 1.00 1485 1455 SHEFFIELD AVE PARK PLACE DR OXFORD ST LOCAL 28 754 117 2346 57 1.00 2463 1456 SHERWOOD ST PARK PLACE DR DAVIS ST LOCAL 30 746 124 2487 44 1.00 2611 Reclamite SQ Yds 66,226
December 9, 2025 Regular Meeting of the Exeter City Council

Reclamite Project Summer 2026 Area 4
GISID Street FromStreet ToStreet Class Width Length AddAreaYD2 PaveAreaYD2 PCI PCT ProjectYD2 1353 PALM ST G ST F ST LOCAL 53 453 133 2668 37 1.00 2801 1354 PALM ST F ST E ST LOCAL 53 398 117 2344 28 1.00 2461 1355 PALM ST E ST D ST LOCAL 53 395 116 2326 32 1.00 2442 1356 PALM ST D ST C ST LOCAL 53 404 119 2379 31 1.00 2498 1357 PALM ST C ST B ST LOCAL 53 398 117 2344 23 1.00 2461 1358 PALM ST B ST A ST LOCAL 53 398 117 2344 14 1.00 2461 1359 PALM ST A ST HWY 65 LOCAL 55 201 61 1228 28 1.00 1290 20000 PALM ST BELMONT RD W END LOCAL 30 734 0 2447 0 1.00 2447 1483 VISALIA RD ALBERT AVE ORANGE AVE ARTERIAL 60 649 216 4327 38 1.00 4543 1484 VISALIA RD BELMONT RD ALBERT AVE ARTERIAL 57 1202 381 7613 46 1.00 7993 1485 VISALIA RD DS@214E JACOBS PL BELMONT RD ARTERIAL 63 695 243 4865 28 1.00 5108 1486 VISALIA RD JACOBS PL DS@214E JACOBS PL ARTERIAL 52 214 62 1236 31 1.00 1298 Reclamite SQ Yds 37,804
December 9, 2025 Regular Meeting of the Exeter City Council

Reclamite Project Summer 2026 Area 5
GISID Street FromStreet ToStreet Class Width Length AddAreaYD2 PaveAreaYD2 PCI PCT ProjectYD2 1015 ATWOOD AVE F ST CAMBRIDGE ST LOCAL 36 660 132 2640 52 1.00 2772 1016 ATWOOD CT WEST END ATWOOD DR LOCAL 39 366 79 1572 51 1.00 1651 1017 ATWOOD CT CAMBRIDGE ST EAST END LOCAL 35 595 117 2339 62 1.00 2456 1018 ATWOOD DR ATWOOD CT ACRES DR LOCAL 35 644 125 2504 53 1.00 2630 1071 CAMBRIDGE ST SEQUOIA AVE WINDSOR CT LOCAL 37 269 55 1106 52 1.00 1161 1072 CAMBRIDGE ST WINDSOR CT HAMPTON CT LOCAL 37 269 55 1106 56 1.00 1161 1073 CAMBRIDGE ST HAMPTON CT ATWOOD AVE LOCAL 37 300 62 1233 55 1.00 1295 1074 CAMBRIDGE ST ATWOOD AVE OLD LINE DR LOCAL 37 329 68 1353 66 1.00 1420 1249 HAMPTON CT WEST END CAMBRIDGE ST LOCAL 39 440 96 1929 64 1.00 2026 1311 MELISSA ST OLD LINE DR NORTH END LOCAL 36 141 28 564 80 1.00 592 1319 OLD LINE CT WEST END OLD LINE DR LOCAL 35 560 110 2208 46 1.00 2318 1320 OLD LINE DR ORCHARD ST ACRES DR LOCAL 36 672 134 2688 52 1.00 2822 1321 OLD LINE DR MELISSA ST ORCHARD ST LOCAL 36 667 133 2668 56 1.00 2801 1322 OLD LINE DR OLD LINE CT MELISSA ST LOCAL 36 377 75 1508 57 1.00 1583 1340 ORCHARD ST ATWOOD DR OLD LINE DR LOCAL 38 331 70 1398 72 1.00 1467 1511 WINDSOR CT WEST END CAMBRIDGE ST LOCAL 38 440 92 1849 56 1.00 1941 Reclamite SQ Yds 30,097
December 9, 2025 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

December 9,2025
Wording for Agenda:

Authorize the Purchase and Installation of Two (2) Siemens Flow Meters Required for State Regulatory Compliance at the
Wastewater Treatment Plant for a Total of $38,008.30.

Submitting Department:

Department of Public Works
Contact Name:

Zachary Boudreaux, Public Works Director
Staff recommend that the City Council authorize the purchase and installation of two (2) Siemens flow meters for the Wastewater Treatment Plant in the amount of $34,553 with a total project cost of $38,008.30 including project management. The installation of these flow meters is necessary to maintain operational efficiency and ensure continued compliance with the State of California wastewater monitoring requirements.

The City of Exeter Wastewater Treatment Plant relies on accurate flow measurement to monitor wastewater volumes, ensure compliance with state and federal discharge permits, and maintain efficient plant operations. The existing flow meters have exceeded their service life and are no longer functioning reliably, creating the potential for operational and regulatory risks and fines. Replacement of this unit is necessary to ensure continued compliance and safe operation of the treatment facility.

Accurate flow measurement is critical to the effective and compliant operation of the City of Exeter Wastewater Treatment Plant. They provide critical data used to manage every stage of the treatment process, from raw sewage intake to treated water discharge. Staff reviewed available equipment options and determined that the flow meter must be fully compatible with the existing treatment plant instrumentation and SCADA systems. Based on this evaluation, Telstar Instruments is the only vendor capable of supplying the required equipment and services.

For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: I.8.

Department Recommendation:

Summary/Background:

December 9, 2025 Regular Meeting of the Exeter City Council

This equipment requires proprietary configuration, programming, and calibration that can only be performed by Telstar Instruments. No other vendors can provide equipment that meets the City’s technical specifications without substantial redesign, additional cost, or unacceptable operational risk. For these reasons, staff recommends the purchase of Siemens flow meters through Telstar Instrument
• Total project cost $38,008.30
• Funding Source: Funds are available in the FY 2025-2026 adopted CIP budget under Wastewater maintenance fund 107.441.080.017.

No prior Council actions have been taken regarding this specific equipment purchase. • Quote from Telstar Instruments
• Sole Source Memo
I move to authorize staff to purchase two Siemens flow meters required to meet State monitoring requirements at the Wastewater Treatment Plant for a cost of $34,553.00, along with a 10% project management allocation, for a total project cost of $38,008.30.

Fiscal Impact:

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

December 9, 2025 Regular Meeting of the Exeter City Council

December 9, 2025 Regular Meeting of the Exeter City Council

December 9, 2025 Regular Meeting of the Exeter City Council

December 9, 2025 Regular Meeting of the Exeter City Council

December 9, 2025 Regular Meeting of the Exeter City Council

December 9, 2025 Regular Meeting of the Exeter City Council

December 9, 2025 Regular Meeting of the Exeter City Council

Office of the Director of Public Works
Zachary Boudreaux
350 W. Firebaugh – PO Box 237, Exeter, CA 93221
Ph. #559-592-3318
[email protected]
December 2, 2025
Re: Sole Source Memorandum for Telstar Instruments flow meters Telstar Instruments has provided a quote, included with the staff report, to supply and install flow meters per City Staff requested specifications. It is the opinion of Staff, that for the reasons below, we sole source this project.

Sole Source Justification
Telstar Instruments is the only qualified and authorized vendor capable of furnishing the required flow meter equipment and services for the following reasons:

1. Proprietary System Integration
The existing flow meter system is designed around Telstar’s proprietary programming, firmware, and communication protocols. Replacement with non-Telstar equipment would require full system redesign, reprogramming of the plant’s SCADA system, and revalidation of regulatory reporting functions, resulting in substantial cost and operational risk.

2. Certified Calibration and Regulatory Compliance
Telstar provides manufacturer-certified calibration and verification services that are required to maintain accuracy standards for state and federal regulatory reporting. Alternative vendors are not certified to calibrate or validate these specific instruments within the City’s existing configuration.

3. Exclusive Access to Parts and Technical Support
Telstar maintains exclusive access to original parts, firmware updates, and specialized diagnostic tools required to maintain and troubleshoot the installed equipment. Other vendors do not have access to these proprietary components.

4. Operational Continuity and Risk Management
The flow meters are critical to uninterrupted plant operations. Transitioning to a different vendor would require extended system downtime, additional staff training, and potential violations of discharge permit conditions due to loss of accurate flow data.

5. Cost and Time to Convert
While alternative vendors may offer similar equipment, conversion would require:
o Replacement of existing control hardware,
o SCADA system reprogramming,
o Electrical and instrumentation redesign,
o Additional engineering and inspection,
o Re-certification for regulatory reporting.

December 9, 2025 Regular Meeting of the Exeter City Council

Office of the Director of Public Works
Zachary Boudreaux
350 W. Firebaugh – PO Box 237, Exeter, CA 93221
Ph. #559-592-3318
[email protected]
These costs and operational risks significantly exceed the cost of procuring replacement equipment directly from Telstar.

Given the above listed items, Staff recommends we sole source this project to Telstar Instruments.

Respectfully,
Zachary Boudreaux
Director, Public Works
December 9, 2025 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

December 9, 2025
Wording for Agenda:

Authorize Staff to Repair the Clarifier Gearbox at the
Wastewater Treatment Plant to Restore Operational Reliability and Regulatory Compliance, at a Total Project Cost of
$29,704.29.

Submitting Department:

Public Works
Contact Name:

Zachary Boudreaux, Public Works Director
Staff recommend that the City Council authorize the expenditure of $29,704.29 for the repair of the clarifier gearbox at the Wastewater Treatment Plant. These repairs are essential to support operational efficiency, maintain the integrity of the treatment plant, and ensure compliance with State of California regulatory requirements.

The City of Exeter Wastewater Treatment Plant relies on the Clarifiers, typically the first major treatment step after preliminary screening, focusing on removing most settleable and floating solids from raw wastewater. Clarifiers are located after the biological treatment stage. Their main purpose is to separate the biological mass (activated sludge) generated by the microorganisms from the treated water, a portion of which is often returned to the biological process to maintain the microbial population.

Condition assessments and recent maintenance inspections have documented advanced mechanical degradation of the gearbox, including abnormal vibration, elevated operating temperatures, audible gear noise, oil seal failures, and metal particulate contamination in the lubricant. These conditions indicate loss of gear tooth integrity and bearing wear, consistent with end-of-service-life failure. Continued operation in this condition presents a high risk of catastrophic gearbox failure, which would result in loss of sludge collection capability, excessive For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
___J.R.___
Agenda Item Number: I.9.

Department Recommendation:

Summary/Background:

December 9, 2025 Regular Meeting of the Exeter City Council

solids carryover, and hydraulic short-circuiting of the clarifier. This would directly compromise effluent quality, potentially leading to permit violations, regulatory enforcement actions, and increased operational and maintenance costs.

Immediate repair or replacement of the clarifier gearbox is required to restore reliable mechanical performance, maintain treatment process integrity, and ensure continued compliance with Regional Water Quality Control Board and State Water Resources Control Board discharge permit requirements. Proactive repair will also reduce the risk of unplanned outages, emergency procurement, and secondary damage to clarifier mechanisms.

Clarifiers are essential in wastewater treatment plants for process control, ensuring regulatory compliance, and optimizing operational efficiency. The clarifiers are a critical drive component that provides rotational power to the sludge collector and scum skimmer mechanisms. This equipment operates continuously under high load and in a highly corrosive wastewater environment, and is essential to maintaining proper solids settling, sludge transport, and overall process stability.

Based on this evaluation, and recent inspections and condition assessments have confirmed that the clarifier gearbox has deteriorated to a point that warrants immediate repair. Warren & Berg are the only vendors capable of supplying the required equipment and services. The quote for the repair from Warren & Berg is $24,549.00, staff is also requesting a 10% for contingency of unforeseen conditions and a 10% for project management for a total project cost of $29,704.29.
• Total project cost: $29,704.29
• Funding source: funds are available in the FY 2025-2026 adopted CIP budget, Wastewater Maintenance Fund.

No prior Council actions have been taken regarding this specific repair. • Quote from Warren & Berg
• Sole Source Memo
I move to authorize staff to use CIP funds to repair the clarifier gearbox to restore regulatory compliance at the Wastewater Treatment Plant, at a cost of $24,549.00, plus a 10% contingency and a 10% project management allocation, for a total project cost of $29,704.29.

Fiscal Impact:

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

December 9, 2025 Regular Meeting of the Exeter City Council

December 9, 2025 Regular Meeting of the Exeter City Council

December 9, 2025 Regular Meeting of the Exeter City Council

December 9, 2025 Regular Meeting of the Exeter City Council

December 9, 2025 Regular Meeting of the Exeter City Council

Office of the Director of Public Works
Zachary Boudreaux
350 W. Firebaugh – PO Box 237, Exeter, CA 93221
Ph. #559-592-3318
[email protected]
Re: Sole Source Memorandum for Warren & Baerg repair of the Clarifier Warren & Baerg has provided a quote, included with the staff report, will perform all repairs needed per City Staff requested specifications. It is the opinion of Staff, that for the reasons below, we sole source this project.

Sole Source Justification
Warren & Baerg the only qualified and authorized vendor capable of in repairing the Clarifier and any necessary parts and equipment that may be needed for the following reasons:

1. Proprietary System Integration
The existing flow meter system is designed around Telstar’s proprietary programming, firmware, and communication protocols. Replacement with non-Telstar equipment would require full system redesign, reprogramming of the plant’s SCADA system, and revalidation of regulatory reporting functions, resulting in substantial cost and operational risk.

2. Exclusive access to original parts and specifications Warren & Baerg maintains access to original specifications, materials, and replacement parts required to correctly repair and rehabilitate the clarifier. Alternative vendors are not certified to calibrate or validate these specific instruments within the City’s existing configuration.

3. System integrity and performance assurance
Repairs performed by other vendors could compromise the structural integrity, alignment, and all-around performance of the clarifier that will cause safety hazards and a mechanical breakdown.

4. Operational Continuity and regulatory compliance
The clarifier is a vital part of the treatment plants process and when its down, it has a signific impact on this process that can result on us being in non-compliance with the state

5. Cost and time to replace or convert
While alternative vendors may offer similar equipment, conversion would require:
o Reverse engineering of proprietary components,
o Fabrication of non-standard parts,
o Electrical and instrumentation redesign,
o Additional engineering and inspection,
o Re-certification for regulatory reporting.

These costs and operational risks significantly exceed the cost of procuring replacement equipment directly from Warren & Baerg.

December 9, 2025 Regular Meeting of the Exeter City Council

Office of the Director of Public Works
Zachary Boudreaux
350 W. Firebaugh – PO Box 237, Exeter, CA 93221
Ph. #559-592-3318
[email protected]
Given the above listed items, Staff recommends we sole source this project to Warren & Baerg Manufacturing.

Respectfully,
Zachary Boudreaux
Director, Public Works
December 9, 2025 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

December 9, 2025
Wording for Agenda:

Consider Award of Contract for Citywide Classification & Compensation Survey (RFP No. 2025-01) to Synergized HR
Solutions in a Not to Exceed Amount of $25,000.

Submitting Department:

Administration
Contact Name:

Francesca Quintana, City Clerk/Human Resources Manager
Staff recommends that the City Council:
• Receive staff’s report on the proposals submitted in response to RFP No. 2025-01 for the Citywide Classification and Compensation Survey;
• Award a professional services agreement to Synergized HR, LLC as the lowest-cost proposer meeting all requirements and evaluation criteria of the RFP; and • Authorize the City Administrator to execute a Professional Services Agreement with Synergized HR, LLC in an amount not to exceed $25,000, subject to final approval as to form by the City Attorney.

The City issued RFP No. 2025-01 on October 1, 2025, seeking qualified firms to conduct a comprehensive Citywide Classification and Compensation Survey, as required under Article 29 of the MOU with CLOCEA. Seven proposals were received by the October 31, 2025, deadline.

After evaluating all proposals based on the RFP’s published criteria—experience, methodology, public-sector expertise, cost, and references—staff determined that Synergized HR, LLC is the lowest-cost proposer meeting all requirements of the RFP. Synergized HR submitted a fixed fee of $21,800, demonstrated full compliance with the scope of work, and provided a complete methodology capable of meeting the required completion date of March 1, 2026. Staff For action by:
☒City Council
Regular Session:
☐Consent Calendar
☒Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: I.10.

Department Recommendation:

Summary:

December 9, 2025 Regular Meeting of the Exeter City Council

recommends awarding the contract to Synergized HR, LLC, with a not-to-exceed amount of $25,000 to accommodate optional onsite meetings if needed.

Summary of Proposals Received:

FIRM TOTAL PROPOSED COST MET ALL RFP REQUIREMENTS?
SYNERGIZED HR, LLC $21,800 ✔ Yes
JER HR GROUP LLC $25,700 ✔ Yes
EVERGREEN SOLUTIONS LLC $32,500 ✔ Yes
SM SUCCESS $46,000 ✔ Yes
LIEBERT CASSIDY WHITMORE $49,680 ✔ Yes
GALLAGHER (KOFF) $53,900–$61,600 ✔ Yes

TRANSFORMANCE

CONSULTING
$89,168 ✔ Yes
Synergized HR, LLC submitted the lowest cost proposal of all firms—$21,800 fixed fee—and demonstrated the ability to fully meet all requirements of the RFP.

Evaluation:

Staff conducted a full review based on the published criteria. Synergized HR:
• Demonstrated relevant municipal classification & compensation experience. • Proposed a clear four-phase methodology fully aligned with the City’s scope. • Committed to completing the project by March 1, 2026, as required by the CLOCEA MOU.
• Provided detailed deliverables including classification review, market survey, internal equity analysis, draft recommendations, and presentations. • Proposes a senior-level principal consultant leading all work. • Submitted the lowest cost while meeting all mandatory qualifications and technical requirements.

While several firms offered broader teams or national portfolios, Synergized HR provided the best overall value to the City based on the combination of:
• Full compliance with the RFP
• Technical experience
• Demonstrated understanding of municipal compensation structures • Clear project timeline
• Lowest cost meeting all requirements
For these reasons, staff recommend awarding the contract to Synergized HR, LLC.

December 9, 2025 Regular Meeting of the Exeter City Council

In accordance with Article 29 of the Memorandum of Understanding (MOU) between the City of Exeter and the California League of City Employees Association (CLOCEA), the City must commission a citywide classification and compensation survey in 2025, with the survey to be completed on or before March 1, 2026.

On October 1, 2025, the City issued RFP No. 2025-01, as authorized by the City Council, seeking qualified firms to perform a comprehensive classification and compensation analysis of all fulltime City positions. The RFP outlined a four-phase scope of work, including classification review, market compensation benchmarking, internal equity analysis, and preparation of a final report with presentations.

The RFP’s published evaluation criteria included:
• Experience and qualifications
• Methodology and understanding of scope
• Public-sector classification and compensation experience • Cost proposal
• References and past performance
Seven proposals were received by the deadline of October 31, 2025.

Synergized HR, LLC submitted a fixed fee proposal of $21,800. Staff recommends establishing a not-to-exceed contract amount of $25,000 to allow for optional in-person meetings or additional analysis, if requested by the City.

Funds are available in the FY 2025-2026 adopted budget in departmental professional services and special department accounts. Cost is to be distributed among several funds based on the personnel allocation. No additional appropriation is required.

September 23, 2025 – City Council authorized staff to release RFP No. 2025-01, Citywide Classification and Compensation Survey, in accordance with Article 29 of the MOU with CLOCEA.
• RFP No. 2025-01
• Evaluation Matrix
• Proposal Summary Table
• Synergized HR Proposal
• Draft Professional Services Agreement
Background:

Fiscal Impact:

Prior City Council Actions:

Attachments:

December 9, 2025 Regular Meeting of the Exeter City Council

I move to award a Professional Services Agreement to Synergized HR, LLC for the Citywide Classification and Compensation Survey in an amount not to exceed $25,000 and authorize the City Administrator to execute the Agreement and all related documents.

Recommended motion to be made by the City Council:

December 9, 2025 Regular Meeting of the Exeter City Council

CITY OF EXETER REQUEST FOR PROPOSALS (RFP)
Citywide Classification and Compensation Survey
RFP No.: 2025-01
Issue Date: October 1, 2025
Proposal Due Date: October 31, 2025, at 5:00 PM
Contact Information:

Francesca Quintana, City Clerk/Human Resources Manager
[email protected]
(559)592-9244
December 9, 2025 Regular Meeting of the Exeter City Council

I. INTRODUCTION
The City of Exeter is seeking proposals from qualified consulting firms to conduct a comprehensive citywide classification and compensation survey. This survey will encompass all full-time City positions.

The goal of this survey is to ensure competitive, equitable, and consistent compensation across the City’s workforce. The survey is expected to be completed on or before March 1, 2026.

II. SCOPE OF WORK
The selected consultant will be responsible for:

1. Job Analysis and Classification Review
• Review and analyze current job descriptions for all full-time City positions. • Conduct interviews or surveys with employees and supervisors to gather information on job duties and responsibilities.
• Evaluate current classification structure for clarity, internal equity, and market alignment.

2. Market Compensation Survey
• Identify appropriate comparable agencies and benchmark positions. • Collect and analyze salary and benefit data to determine market competitiveness.
• Evaluate compensation trends and make recommendations for adjustments.

3. Internal Equity Analysis
• Analyze internal pay relationships to identify inequities or inconsistencies. • Recommend adjustments to maintain fair and equitable compensation practices.

4. Final Report and Presentation
• Prepare a detailed report of findings, analyses, and recommendations. • Present the final report to City Council and CLOCEA for informational purposes. • Provide interim updates to CLOCEA on a quarterly basis, as required by the MOU.

December 9, 2025 Regular Meeting of the Exeter City Council

III. PROPOSAL REQUIREMENTS
Proposals must include:

1. Cover Letter
• Introduction of the firm and its qualifications.
• Statement of understanding of project requirements.

2. Firm Qualifications
• Overview of experience conducting classification and compensation studies for public agencies.
• Resumes of key personnel assigned to the project.

3. Project Approach and Methodology
• Detailed description of the approach to the survey.
• Proposed timeline and project milestones.

4. References
• Minimum of three (3) public sector references for similar projects.

5. Cost Proposal
• Detailed breakdown of fees for each phase of the project. • Total not-to-exceed cost for the project.

IV. PROPOSAL EVALUATION
Proposals will be reviewed and scored based on:

1. Experience and qualifications of the firm and personnel.

2. Methodology and understanding of the project.

3. Demonstrated experience with public sector classification and compensation surveys.

4. Cost-effectiveness and clarity of proposal.

5. Quality of references and past performance.

Staff will bring the proposals and evaluation results back to City Council for final approval of the selected consultant.

December 9, 2025 Regular Meeting of the Exeter City Council

V. TIMELINE
Milestone Recommended Date Notes
RFP Issued October 1, 2025 Official release date of RFP Deadline for Questions/
Clarifications October 15, 2025 Two weeks after issuance; allows vendors to submit written questions Responses to Questions
Posted October 22, 2025 One week after question deadline; ensures all vendors receive answers Proposal Due Date October 31, 2025
Four weeks from issuance; sufficient time
for thorough proposals
Proposal Evaluation
Period
November 1 –
November 7, 2025
One-week period for staff review and
scoring
City Council Review &
Consultant Selection
November or early
December 2025
Present evaluation results and staff
recommendation to Council for final
approval
Contract Execution /
Notice to Proceed Early December, 2025
Allows consultant to begin work before the
end of the calendar year
Survey Completion Goal March 1, 2026 Consistent with CLOCEA MOU requirement VI. SUBMISSION INSTRUCTIONS
Proposals must be submitted electronically (PDF format) to the contact listed below by 5:00 PM on October 31, 2025.

Submission Contact: Francesca Quintana, City Clerk/Human Resources Manager [email protected]
Late submissions will not be considered.

December 9, 2025 Regular Meeting of the Exeter City Council

VII. TERMS AND CONDITIONS
• The City reserves the right to reject any or all proposals. • All submitted materials become property of the City of Exeter. • The selected consultant will enter into a standard City professional services agreement. • The City is not responsible for any costs incurred in preparing proposals.

VIII. ATTACHMENTS
Attachment A: Current Salary Schedule and Personnel Allocation December 9, 2025 Regular Meeting of the Exeter City Council

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December 9, 2025 Regular Meeting of the Exeter City Council

City of Exeter | Budget Book FY 2024/25 & FY 2025/26 Page 113 December 9, 2025 Regular Meeting of the Exeter City Council

Evaluation Matrix
Citywide Classification & Compensation Survey — RFP No. 2025-01

EVALUATION CRITERIA WEIGHT SYNERGIZED HR JER HR GROUP EVERGREEN SM SUCCESS LCW GALLAGHER TRANSFORMANCE

EXPERIENCE &

QUALIFICATIONS
25% 23 24 25 22 25 25 23

METHODOLOGY &

APPROACH
25% 24 23 25 22 25 24 24

PUBLIC SECTOR

EXPERIENCE
20% 18 20 23 15 25 23 18
COST PROPOSAL 20% 20 (lowest) 17 13 8 6 4 0

REFERENCES & PAST

PERFORMANCE
10% 9 9 10 8 10 10 8
TOTAL 100% 94 93 96 75 91 86 73
December 9, 2025 Regular Meeting of the Exeter City Council

Proposal Summary Table

FIRM TOTAL PROPOSED COST MEETS ALL RFP
REQUIREMENTS?
NOTES
SYNERGIZED HR, LLC $21,800 ✔ Yes Lowest cost; full compliance JER HR GROUP LLC $25,700 ✔ Yes Strong public sector experience EVERGREEN SOLUTIONS LLC $32,500 ✔ Yes Highly experienced municipal consultant SM SUCCESS $46,000 ✔ Yes Higher cost; comprehensive approach LIEBERT CASSIDY WHITMORE $49,680 ✔ Yes Extensive CA public sector background GALLAGHER (KOFF) $53,900 – $61,600 ✔ Yes Strong experience; significantly higher cost

TRANSFORMANCE

CONSULTING
$89,168 ✔ Yes Highest cost proposal
December 9, 2025 Regular Meeting of the Exeter City Council

Jackie Kennedy, SHRM-SCP
We are excited about the opportunity to support
the City of Exeter, and look forward to further
discussing this proposal.

City of Exeter
2025

O C T O B E R
Prepared by: 303.968.8681 SynergizedHR.com [email protected] Citywide
Classification and
Compensation
Survey
December 9, 2025 Regular Meeting of the Exeter City Council

1 October 27, 2025
City of Exeter
Attn: Francesca Quintana, City Clerk / Human Resources Manager [email protected]
Subject: Proposal for Citywide Classification and Compensation Survey – RFP No. 2025-01 Dear Ms. Quintana,
Synergized HR, LLC is pleased to submit this proposal to conduct a comprehensive Citywide Classification and Compensation Survey for the City of Exeter. As a veteran- and woman-owned HR consulting firm, we specialize in classification and compensation studies, workforce analysis, and HR modernization for public agencies throughout Colorado and across the United States.

Our firm brings direct, hands-on experience leading similar initiatives for municipal governments, water and sanitation districts, and quasi-public organizations, ensuring that compensation systems remain equitable, competitive, and compliant. I personally led Centennial Water & Sanitation District’s first comprehensive compensation review—an effort that balanced internal equity, budget stewardship, and stakeholder transparency—experience directly relevant to the City’s goals.

We understand that Exeter’s objective is to validate and align all full-time positions under a clear, datadriven structure that supports retention, equity, and fiscal accountability. Having spent considerable time supporting operations and workforce initiatives in Kings County while with Leprino Foods Company, I’m familiar with the region’s labor market dynamics, competitive pressures, and community-centered work culture. Our proposed methodology mirrors that purpose: structured data collection, rigorous market benchmarking, internal equity review, and actionable recommendations delivered in a transparent final report and presentation to Council.

Most recently, our firm was awarded a comparable Classification and Compensation Study for a Colorado public entity, demonstrating the strength of our methodology, client trust, and proven results.

Thank you for your consideration. I appreciate the opportunity to partner with the City of Exeter and am confident that our proven approach, municipal experience, and commitment to clarity will deliver results that strengthen your workforce strategy for years ahead.

Respectfully submitted,
Jackie Kennedy, SHRM-SCP
Founder & Principal Consultant
Synergized HR
December 9, 2025 Regular Meeting of the Exeter City Council

2 Contents
EXECUTIVE SUMMARY ................................................................................................................... 3 FIRM PROFILE ................................................................................................................................. 3 TEAM PROFILE ................................................................................................................................ 5 PROJECT APPROACH & METHODOLOGY....................................................................................... 6 PROPOSED TIMELINE ..................................................................................................................... 8 FEE PROPOSAL ................................................................................................................................ 9 REFERENCES.................................................................................................................................. 10 CONCLUSION ................................................................................................................................ 11 December 9, 2025 Regular Meeting of the Exeter City Council

3 EXECUTIVE SUMMARY
The City of Exeter seeks to ensure that its compensation and classification systems are competitive, equitable, and sustainable. Synergized HR proposes to achieve this through a four-phase engagement that integrates stakeholder collaboration, defensible market data, and clear, actionable recommendations.

Firm Overview
Synergized HR is a veteran- and woman-owned small businessspecializing in public-sector HR consulting.

With more than 20 years of HR leadership and project management experience, we have supported organizations including municipal governments, special districts, and higher-education institutions in developing modern, equitable compensation structures.

Project Understanding and Approach
Our methodology aligns directly with the RFP scope:

1. Job Analysis & Classification Review – Evaluate all full-time positions for clarity, consistency, and equity.

2. Market Compensation Survey – Benchmark against comparable California agencies to determine market competitiveness.

3. Internal Equity Analysis – Assess pay relationships and compression across departments to ensure fairness and transparency.

4. Final Report & Presentation – Deliver comprehensive findings and recommendations, supported by data visualizations and an implementation framework.

Why Synergized HR
• Proven success conducting public-sector compensation and classification studies. • SHRM-SCP-certified leadership and Lean Six Sigma process rigor. • Experience presenting findings to governing boards and employee groups with clarity and neutrality.
• Commitment to collaboration, transparency, and timely delivery.

Deliverable Commitment
We will provide interim updates, a detailed final report, and presentations to the City Council and employee representatives, completing all work by March 1, 2026.

FIRM PROFILE
Name, Address, Contact Information
Company Name: Synergized HR, LLC
Address: PO Box 630620, Highlands Ranch, CO 80163
Principal Contact: Jackie Kennedy, SHRM-SCP, Founder & CEO December 9, 2025 Regular Meeting of the Exeter City Council

4 Phone: (303) 968-8681
Email: [email protected]
Year Established: 2023
Business Structure: Limited Liability Company (LLC)
Certifications: Woman-Owned Small Business, Veteran-Owned Small Business History and Qualifications
Synergized HR is a Colorado-based human resources consulting firm specializing in strategic HR solutions for public sector organizations, including water districts, municipalities, and government agencies.

Founded by Jackie Kennedy, a U.S. Navy veteran with over 20 years of progressive HR leadership experience, the firm provides comprehensive HR consulting services with particular expertise in compensation analysis, benefits benchmarking, policy development, and organizational effectiveness.

Our firm was established to address a critical gap in the market: public sector organizations need HR consultants who understand their unique operational environments, budget constraints, regulatory requirements, and stakeholder expectations. Unlike large consulting firms that apply standardized approaches, Synergized HR delivers customized, data-driven solutions that reflect each client's specific context and strategic goals.

Core Competencies
• Total Compensation Studies (salary structures, market analysis, benefits benchmarking) • Organizational Development and Workforce Planning
• HR Policy Development and Compliance Management
• Classification and Compensation Systems Design
• HRIS Implementation and HR Metrics Development
• Training and Leadership Development
• Employee Relations and Workplace Investigations
Industry Experience
Synergized HR has served clients across multiple sectors, with concentrated expertise in:
• Water and sanitation districts
• Municipal government agencies
• Public utilities and special districts
• Healthcare organizations
• Manufacturing (union and non-union environments)
• Transportation and logistics
Professional Credentials
Jackie Kennedy holds a Master's degree in Human Resources Management and maintains the SHRM-SCP (Senior Certified Professional) credential—the highest level of SHRM certification, signifying advanced knowledge and strategic HR expertise. She also holds Lean Six Sigma certification, demonstrating proficiency in process improvement methodologies that enhance project efficiency and deliverable quality.

December 9, 2025 Regular Meeting of the Exeter City Council

5 Our Approach
We believe effective compensation studies require more than data collection and spreadsheet analysis.

They demand strategic thinking, stakeholder engagement, clear communication, and recommendations grounded in both market realities and organizational priorities. Our approach combines rigorous quantitative analysis with qualitative insights gathered through interviews, focus groups, and collaborative sessions with leadership and staff.

TEAM PROFILE
Synergized HR assigns a compact, highly specialized two-person team to the City of Exeter’s Classification and Compensation Study—ensuring direct accountability, efficiency, and expertise at every stage. Our structure keeps all project work senior-led, with full transparency in communication and deliverable quality.

Jackie Kennedy, SHRM-SCP
Principal Consultant / Project Lead
Jackie Kennedy will serve as the primary consultant and project lead, responsible for all technical analysis, project management, and communication with City leadership. She brings more than 20 years of HR experience across municipal, utility, and private-sector organizations, including the successful completion of compensation and classification studies for both Centennial Water & Sanitation District and Highlands Ranch Metro District.

Jackie’s background spans full-cycle compensation design, benefits benchmarking, organizational restructuring, and policy alignment. As a SHRM-SCP-certified HR executive and Lean Six Sigma Green Belt, she integrates process discipline with a practical understanding of public-sector needs—balancing compliance, equity, and fiscal responsibility. Jackie will personally lead all phases of the Exeter engagement: kickoff, data collection, market benchmarking, internal equity analysis, report development, and final presentation to City Council.

Chelsea Burke
HR Analyst / Project Support
Chelsea Burke supports data collection, market benchmarking, and project logistics. She is responsible for assembling classification data, coordinating communication with stakeholders, and ensuring documentation accuracy. Chelsea brings a background in workforce development, HR administration, and training logistics for public and education-sector clients.

Her attention to detail, proficiency in data management, and experience supporting multi-phase HR consulting projects make her an essential partner in ensuring deliverables are complete, consistent, and audit-ready. Chelsea will manage the administrative workflow, maintain project records, and assist with the compilation of salary and benefits data for analysis.

December 9, 2025 Regular Meeting of the Exeter City Council

6 Why This Team is Uniquely Qualified

1. Extensive Public-Sector Experience: Led comprehensive classification and compensation studies for municipalities, utilities, and public-sector organizations, ensuring internal equity and market competitiveness in compliance with state and federal requirements.

2. Direct Comparable Project Success: Completed full compensation studies for both the Centennial Water & Sanitation District and the Highlands Ranch Metro District, dual-managed organizations that mirror municipal operations in structure, oversight, and community service delivery.

3. Broad Organizational Range: Delivered compensation studies and HR consulting engagements for organizations ranging from small public agencies to multi-site employers with 5,000+ employees, ensuring scalability and precision at every level.

4. Specialized Professional Credentials: Led by a SHRM-SCP-certified consultant with additional certifications in Employee Benefits, Compensation, and Labor Relations, ensuring technical accuracy and compliance.

5. Data-Driven, Transparent Approach: Lean Six Sigma–certified process methodology that produces defensible, data-informed recommendations and clear communication with both staff and governing bodies.

Full résumés attached.

PROJECT APPROACH & METHODOLOGY
Synergized HR proposes a structured, four-phase approach to complete the Citywide Classification and Compensation Survey. Our methodology emphasizes stakeholder engagement, rigorous data analysis, transparency, and actionable recommendations that ensure the City’s pay structure is competitive, equitable, and sustainable.

Phase 1 – Project Initiation and Discovery
Timeline: November 2025
Objectives: Establish clear communication protocols, confirm scope and deliverables, and gain a deep understanding of the City’s current classification and pay structure.

Activities:
• Conduct a kickoff meeting with the City Clerk/Human Resources Manager to review goals, priorities, and project milestones.
• Review current job descriptions, organizational charts, salary schedules, and related documentation.
• Identify positions for benchmarking and confirm the number of classifications to be included in the study.
• Develop a detailed project plan and data collection checklist.

Deliverables:
• Confirmed work plan, schedule, and communication cadence. • Documentation request list and classification inventory for City approval.

December 9, 2025 Regular Meeting of the Exeter City Council

7 Phase 2 – Job Analysis and Classification Review
Timeline: November–December 2025
Objectives: Assess each position’s duties, scope, and placement within the City’s classification structure to ensure internal alignment and accuracy.

Activities:
• Review and analyze job descriptions for all full-time City positions. • Conduct interviews or electronic questionnaires with supervisors and employees as needed to clarify duties.
• Evaluate FLSA status, job titles, and classification groupings for clarity and consistency. • Identify any redundant, overlapping, or outdated descriptions and recommend updates.

Deliverables:
• Classification summary table identifying proposed revisions, consolidations, or reclassifications. • Recommendations for updated job description format and standardization.

Phase 3 – Market Compensation Survey
Timeline: December 2025–January 2026
Objectives: Establish competitive market benchmarks to assess salary and benefits against comparable public-sector agencies.

Activities:
• Identify and confirm a list of 8–10 comparable California cities and special districts based on size, geography, and services.
• Collect salary and benefit data using published surveys, agency data, and public records requests where necessary.
• Analyze pay ranges by classification, calculating 25th, 50th, and 75th percentile values. • Review total compensation (base pay, longevity, incentives, and benefits) for a holistic comparison.

Deliverables:
• Comprehensive market survey database and summary tables. • Analysis of Exeter’s current pay structure relative to market medians. • Identification of pay compression or outlier positions.

December 9, 2025 Regular Meeting of the Exeter City Council

8 Phase 4 – Internal Equity Analysis and Final Report
Timeline: February 2026
Objectives: Integrate market findings with internal structure to develop equitable and defensible recommendations.

Activities:
• Conduct internal pay equity and compression analysis across departments. • Develop updated salary range structure with consistent progression and spread. • Draft implementation scenarios reflecting potential budget impacts. • Prepare the comprehensive report and present findings to City leadership and Council.

Deliverables:
• Final Classification and Compensation Report summarizing methodology, market data, analysis, and recommendations.
• Presentation to City Council and provision of all supporting data in editable electronic format.

PROPOSED TIMELINE
Milestone Target Date Deliverable / Activity
Contract Award & Notice to
Proceed
Early November 2025 Execute agreement and finalize kickoff date
Phase 1 – Project Initiation &
Discovery
November 3–21, 2025 Kickoff meeting, document collection, work plan
Phase 2 – Job Analysis &
Classification Review
November 24–
December 19, 2025
Job description review, interviews,
classification recommendations
Phase 3 – Market
Compensation Survey
December 22, 2025–
January 24, 2026
Data collection, market analysis,
preliminary findings
Interim Update / Progress
Check
January 27, 2026 Review findings and confirm direction
Phase 4 – Internal Equity &
Final Report
February 1–20, 2026 Develop final recommendations and
implementation options
Draft Report Submission February 21, 2026 Deliver draft report for City review Final Report & Presentation March 1, 2026 Submit final report and present to City Council
Communication and Project Management
• Primary Contact: Jackie Kennedy, SHRM-SCP (Principal Consultant and Project Lead) • Project Coordination: Chelsea Burke (HR Analyst / Project Support) • Status Updates: Bi-weekly progress emails and milestone review meetings. • Deliverables: All reports provided in Word and Excel formats, with a clean PDF version for public record use.

December 9, 2025 Regular Meeting of the Exeter City Council

9 FEE PROPOSAL
Synergized HR proposes a fixed-fee, not-to-exceed pricing structure for the Citywide Classification and Compensation Survey. This structure ensures budget certainty while maintaining flexibility for the City to request additional collaboration or presentations, if desired.

Our pricing reflects the project’s full lifecycle—from kickoff through final presentation—and includes all professional services, analysis, and deliverables described in the Scope of Work. No additional costs will be incurred without prior written authorization by the City.

Project Phase Description Estimated
Hours
Rate Subtotal
Phase 1 – Project
Initiation and Discovery
Kickoff meeting, document review,
work plan development,
communication setup
10 hrs $185/hr $1,850
Phase 2 – Job Analysis &
Classification Review
Review of job descriptions,
classification alignment, and FLSA
assessment
45 hrs $185/hr $8,325
Phase 3 – Market
Compensation Survey
Salary and benefits benchmarking
across 8–10 comparable agencies
35 hrs $185/hr $6,475
Phase 4 – Internal Equity
Analysis & Final Report
Pay compression review, salary range
design, and final recommendations
28 hrs $185/hr $5,180
Total Project Fee (Not-to-Exceed) $21,800
What’s Included
The proposed fixed fee covers all labor and professional services required to complete the project, including:
• Kickoff and coordination meetings (virtual or in-person) • Review and analysis of all classification and compensation data • Customized market survey of comparable agencies
• Preparation of all interim and final deliverables
• Presentation of findings to City Council
Optional (As Needed) Services
Optional Service Hourly
Rate
Notes
Job Description Rewrites (beyond review
recommendations)
$125/hr Only if City requests full
rewrites
Additional Stakeholder or Council Presentations $150/hr Per presentation Post-Implementation Support or Policy Drafting $135/hr Optional follow-up support December 9, 2025 Regular Meeting of the Exeter City Council

10 Payment Schedule
To align with project milestones and ensure balanced cash flow, Synergized HR proposes the following payment schedule:

Milestone Deliverable Amount
25% Upon Contract Execution and Project Kickoff $5,450
30% Upon Completion of Market Data Collection and Benchmarking (end of Phase 3)
$6,540
25% Upon Submission of Draft Report $5,450
20% Upon Delivery of Final Report and Presentation $4,360 Total $21,800
Invoices will be issued within five (5) business days of each milestone completion. Payment terms are Net 30 days.

Expenses and Terms
Synergized HR will complete all phases of the project either virtually or in person, based on the City’s preference. Our team is equipped to conduct interviews, meetings, and presentations remotely to minimize disruption and cost; however, we are fully available for on-site sessions if the City requests inperson collaboration.

If in-person meetings are requested, travel expenses will be billed at cost and in accordance with the City’s reimbursement policies.
• Mileage: Current IRS rate (estimated $0.70/mile)
• Lodging and Meals: GSA per diem rates
• No administrative or overhead fees applied
This proposal is valid through December 31, 2025.

REFERENCES
Synergized HR is proud to provide the following professional references who can speak to our experience in conducting classification and compensation studies, HR consulting engagements, and public-sector workforce projects. Each reference represents projects completed by the Principal Consultant, Jackie Kennedy, SHRM-SCP, demonstrating direct relevance to the City of Exeter’s scope and deliverables.

Reference 1: Joe Lentini
Company: Arconic Aerospace
Phone: (224) 833-6418
Email: [email protected]
December 9, 2025 Regular Meeting of the Exeter City Council

11 Joe Lentini can speak to Jackie's compensation management, benefits administration, and HR analytics work in a complex manufacturing environment.

Reference 2: Keith Scott
Company: KAS Consulting Group
Title: Principal Consultant
Phone: (214) 683-6417
Email: [email protected]
Keith Scott is an HR and organizational development consultant who has partnered with Synergized HR on various client engagements. He can speak to Jackie's compensation analysis methodology and project delivery.

Reference 3: Emily Clift (Clark)
Company: Leprino Foods Company & Molson Coors Beverage Company (worked together at both organizations)
Phone: (270-223-7247)
Email: [email protected]
Emily can speak to Jackie’s policy development, compensation benchmarking/study, compliance management, and strategic HR consulting capabilities.

CONCLUSION
Synergized HR brings a strong record of success delivering classification and compensation studies that are data-driven, equitable, and defensible. We understand the City of Exeter’s goal: to establish a clear, consistent compensation structure that supports fairness, retention, and fiscal responsibility.

Our proposal offers:
• Direct public-sector experience, including classification and compensation projects for Colorado municipal and district-level organizations.
• Proven methodology that integrates stakeholder input, market benchmarking, and internal equity analysis.
• Senior-level attention from a SHRM-SCP-certified consultant, ensuring accuracy and professionalism throughout every phase.
• Budget and timeline discipline, with a fixed fee and completion date aligned to the City’s March 1, 2026 target.

We value the opportunity to serve the City of Exeter and are confident that our combination of technical expertise, collaborative approach, and commitment to transparency will provide meaningful results and long-term value to the City and its workforce.

We appreciate your consideration and look forward to the opportunity to partner with the City of Exeter on this important initiative.

December 9, 2025 Regular Meeting of the Exeter City Council

303.968.8681
Denver, CO
https://www.linkedin.com/in/h
rleaderandstrategicpartner/
[email protected] S U M M A R Y
Strategic Human Resources Executive with extensive experience driving HR initiatives and providing leadership across diverse industries, including healthcare, manufacturing, and construction. Adept at navigating complex union and non-union environments with a proven track record of aligning HR strategies with business goals to enhance organizational performance and culture. Recognized for delivering innovative education and organizational development programs, fostering leadership development, and cultivating high-performing teams to achieve measurable organizational outcomes.

P R O F E S S I O N A L E X P E R I E N C E
Owner/Principal HR Consultant December 2023 - Current
Synergized HR, Denver, CO
• Leads the development and implementation of comprehensive HR solutions for diverse clients, improving organizational efficiency and employee engagement. • Designs and delivers leadership development programs to enhance organizational capacity and achieve strategic outcomes.
• Leads full compensation projects such as benchmarking, studies and planning. • Provides expert guidance on HR compliance and best practices, ensuring adherence to federal, state, and local employment laws for multiple states. • Authors employee handbooks, policies, and standard operating procedures, fostering consistent and transparent organizational practices.
• Partners with clients to develop comprehensive training and education programs, increasing employee performance and satisfaction.
• Conducts comprehensive HR audits, identifying areas for improvement and delivering actionable recommendations to enhance operational effectiveness.

HRBP Manager June 2023 - February 2024
Molson Coors Beverage Company, Golden, CO (Injury/Surgery) • Led the design and implementation of Molson Coor’s own internal temp agency. • Established procedures to analyze trends and develop workforce plans to resolve issues and make a positive impact on business results.
• Designed and implemented engagement initiatives and communication programs to support employee development and drive organizational excellence. • Developed, coordinated, and implemented employee engagement initiatives, communication, and events with supervisors, HRBP’s and managers. • Managed day-to-day HR duties to include progressive discipline, development & coaching, recruitment, etc.

HUMAN RESOURCES DIRECTOR & MANAGER August 2021 - May 2023 Highlands Ranch Metro District / Centennial Water & Sanitation District / HRCA, Highlands Ranch, CO (Position eliminated due to restructuring)
• Designed and implemented Internship Program, partnering with local colleges and universities.
• Developed and led educational programs on DE&I and Mental Health Awareness, fostering an inclusive workplace culture and measurable engagement improvements. • Completed compensation review and planning, the first at the organization. • Developed over 50 policies and procedures, HR Metrics, and directed ATS system implementation.
• Designed and facilitated the first Employee Engagement Survey in several years, leading to a reshaping of company culture.

J A C K I E K E N N E D Y

S H R M - S C P C E R T I F I E D S E N I O R H U M A N R E S O U R C E S L E A D E R

S K I L L S
Process Improvement
Technical Writing
Learning & Development
Project Management
Workforce Planning
Compliance & Risk Management
Organizational Effectiveness
Compensation & Total Rewards
Training Program
Design/Implementation
Multi-Site Leadership
Organizational Development
Policy Writing
Change Management
Employment Law & Ethics
Labor & Employee Relations
HRIS Implementation & Mgmt.

US NAVY VETERAN – Honorable
Discharge
December 9, 2025 Regular Meeting of the Exeter City Council

HR PROJECT MANAGER November 2019 - August 2021
Leprino Foods Company, Denver, CO (Pandemic)
• Executed a multitude of HR related projects for nine U.S. based manufacturing plants, as sole Project Manager.
• Collaborated with German-based company to design, build, test, and roll-out HRIS system across all facilities, also leading change management process. • Responsible for all COVID related policies, procedures & guidelines, to include vaccination clinics at all plants (set up, contracting medical professionals, etc.). • Designed HR metrics dashboard, producing detailed data analytics. • Led multiple process improvement initiatives across all U.S. based locations. • Designed and implemented change management strategies, including training programs for 9 U.S.-based manufacturing facilities, resulting in streamlined operations and increased employee adoption of new systems.

HUMAN RESOURCES MANAGER October 2018- July 2019
Arconic Aerospace, LaPorte, IN (Relocated to Colorado)
• Delegated to team of four accountability of stellar HR & payroll support to two plants and one logistics facility.
• Shifted company culture through various means and built trust of HR department and staff.
• Effectively swayed staff from petition to unionize via culture change & communication, petition was rescinded.
• Managed, “Hiring Blitz” to hire 30+ additional workers per week, leading to calibration of onboarding process.

PLANT HR & HRIS MANAGER November 2017 - October 2018
INOAC Manufacturing, Bardstown, KY & Moonachie, NJ (Relocated to Michigan) • Managed centralized payroll and HRIS system for North America based manufacturing plants, ensuring system was fully utilized (KY & NJ)
• Provided guidance & oversight of unionized facilities, and renewal of collective bargaining agreement.
• Conducted SWOT analysis of turnover and training, restructuring training program and reducing turnover 30%.
• Managed safety personnel, communicating with owners in Japan on issues and resolutions.

HUMAN RESOURCES DIRECTOR July 2016 - October 2017
Kenpat Construction & Manufacturing, Apopka, FL (Restructuring/Lay-off) • Conducted gap analysis communicating needs based on findings, leading to multiple process improvements.
• Spearheaded the creation of competency-based assessment tools to enhance employee performance and identify growth opportunities. • Designed a new job description system including job survey, essential functions, and job analysis.
• Developed, “Total Compensation” package to bring awareness of full value of employment reducing turnover, managed payroll department. • Spearheaded the creation of a competency assessment tool designed to coach and improve performance.

HUMAN RESOURCES DIRECTOR August 2012 - June 2016
Press, Inc, Jacksonville, FL (Owner retired and closed business) • Assisted in developing the company’s first web-based automated time keeping system, reducing payroll errors.
• Ensured compliance of federally awarded projects, to include certified payroll. • Created, designed and managed 30, 60, and 90-day onboarding process reducing turnover.
• Reconfigured open-enrollment process & implemented wellness fair increasing employee participation by 35%.

E D U C A T I O N &

C E R T I F I C A T I O N S
Masters
Human Resource Management
Bachelor of Science
Social Psychology

SHRM-SCP
Society of Human Resource
Management (SHRM)
HRCP Certifications
Employee Benefits & Compensation
Labor Relations
Learning & Development
Organizational Theory & Design
Organizational Communication
Employee Relations & Life Cycle
Organizational Learning
Public Speaking & Facilitation
Certificate
Lean Six Sigma – Green Belt
Lean Six Sigma Council

T E C H N I C A L S K I L L S
Adobe Pro
Paycom, ADP Workforce, Paychex,
Ceridian/DayForce, Kronos, Gusto,
Rippling, Bamboo HR, Dover,
Wellfound
MS Office (Project, Excel, Word,
PowerPoint)
SAP/SuccessFactors
iCIMS, Oracle, Timberline
Tableau, ClickUp, FreshBooks

V O L U N T E E R

E X P E R I E N C E

SHRM NATIONAL
SME for Testing Design Board
Mental Health Ally – Certified

MILE HIGH SHRM
Education Committee

SHRM FOUNDATION
Team Empower
Advocacy Team
December 9, 2025 Regular Meeting of the Exeter City Council

Denver, CO | Dec 2023 - Present
Synergized HR - Trainer & Program Support
Co-facilitate virtual and in-person workshops on resume writing, workplace etiquette, LinkedIn branding, and job re-entry for dislocated workers and adult learners.

Coordinate session logistics including calendar management, digital materials, and attendance tracking.

Provide 1:1 participant follow-up on resume revisions, interview preparation, and onboarding support.

Support curriculum development for job readiness programs, helping align content with WIOA and adult learning principles.

Louisville, KY | 2019-2021
25 Again by Body Shapes Medical (Startup)- HR Assistant Medical Assistant/Lab Lead
Louisville, KY | 2021-2024
University of Colorado Health/Quest Dignostics/Sky Ridge Medical Center Served in fast-paced medical roles requiring communication, organization, and precision under pressure.

Managed scheduling and documentation for lab patients and clinical staff.

Demonstrated reliability and attention to detail in handling time-sensitive, confidential data.

Facilitated onboarding processes, tracked leave documents, and maintained digital HR files.

Supported HR leadership with benefits administration and basic compliance workflows.

Chelsea Burke
Training Facilitator
Professional Summary
Trainer & Program Support Specialist with experience in human resources, healthcare, and recruiting. Currently supports the delivery of job readiness workshops, resume development, and participant communications for workforce development clients. Skilled in coordinating virtual and in-person training logistics, facilitating soft skills sessions, and providing individualized support to jobseekers from diverse backgrounds. Brings a calm, engaging presence to every session and is passionate about helping individuals prepare for sustainable employment opportunities. She is well-versed in supporting adult learners in virutal envrionmentsand has contributed to curriculum delivery for public and education sector clients.

Work Experience
[email protected]
720.610.2465
Denver, CO
synergizedhr.com
Skills
Contact
Bachelor of Science - Anthropology
Associate of Arts
University of Louisville
University of Central Florida (UCF)
2023
2015
Education
Full-Cycle Recruiting & Screening
Social media marketing
Talent Pipeline Management
Candidate Experience Advocate
Confidential HR File Management
Marketing & Development
Candidate Database Management
Highly Tech Proficient
Job Description & SOW Development
Policy & Document Development
Compliance
Operations Management
Louisville, KY | 2018-2019
Canoe (Startup) - Brand Operations Manager
Oversaw backend operations and retail staffing strategy, coordinating product flow and team scheduling.

Responded to customer concerns/inquiries.

Ensured brand reputation was upheld, monitoring social media.

Orlando, FL | 2016-2018
Total HR (Now Synergized HR) - HR/Recruiting Assistant
Supported sourcing and initial outreach for contract and full-time positions.

Screened resumes, scheduled interviews, and pre-qualified applicants.

Assisted with administrative HR tasks including updating contact databases and maintaining filing systems.

Assisted with marketing and development.

December 9, 2025 Regular Meeting of the Exeter City Council

C O N T R A C T

PROFESSIONAL SERVICES AGREEMENT
FOR

CLASSIFICATION AND COMPENSATION SURVEY
This Agreement, entered into this ________ day of December 2025, by and between the City of Exeter, hereinafter referred to as the “CITY”, and Synergized HR hereinafter referred to as the “CONSULTANT”.

W I T N E S S E T H
WHEREAS, the CITY is authorized and empowered to employ consultants and specialists in the performance of its duties and functions; and
WHEREAS, the CITY has the desire to secure certain technical and professional services to assist in the preparation and completion of the items of work described as “Scope of Work” in Exhibit “A”, and hereinafter referred to as the “SERVICES”; and

WHEREAS, the CONSULTANT represents it is licensed, qualified and willing to provide such services pursuant to terms and conditions of this Agreement.

NOW, THEREFORE, CITY and CONSULTANT agree as follows:

I. SERVICES TO BE PERFORMED BY THE CONSULTANT
A. Authorized Scope of Work: The CONSULTANT agrees to perform all work necessary to complete in a manner satisfactory to the CITY those tasks described and the cost identified in Exhibit “A” - Scope of Work
SERVICES.

II. TIME OF PERFORMANCE
The CONSULTANT shall commence performance of this Agreement within ten (10) days of Consultant’s Notice to Proceed following City Council approval of this Agreement and shall complete the work within the timeframes outlined in Exhibit “A”, unless otherwise extended in writing by CITY, in its sole discretion.

If the CONSULTANT fails to complete the SERVICES within the time specified, plus any extensions of time which may be granted, the CITY shall determine the percent of each work item completed and shall pay the CONSULTANT on that basis.

CONSULTANT shall not be responsible for delays which are due to causes beyond the CONSULTANT’s reasonable control. In the case of any such delay, the time of completion shall be extended accordingly in writing signed by both parties.

III. COMPENSATION
A. Total Compensation: For services performed pursuant to this Agreement, the CITY agrees to pay and the CONSULTANT agrees to accept, as payment in full, a not to exceed amount of $25,000. This amount shall constitute complete compensation, including document production and out-of-pocket expenses for all services for the work and SERVICES identified in Exhibit “A”.

December 9, 2025 Regular Meeting of the Exeter City Council

B. Payment of Compensation: The CONSULTANT shall be compensated no later than thirty (30) days following submission of a written, verified final billing invoice to the CITY.

IV. AUTHORIZED REPRESENTATIVE
A. CITY: The City Administrator shall represent the CITY in all matters pertaining to the services to be rendered under this Agreement, except where approval of the City Council of the City of Exeter is specifically required.

B. CONSULTANT: Jackie Kennedy shall represent and act as principle for CONSULTANT in all matters pertaining to the services to be rendered by it under this Agreement.

V. TERMINATION
The right to terminate this Agreement, with or without cause, may be exercised without prejudice to any other right or remedy to which the terminating party may be entitled at law or under this Agreement.

A. Termination By Either Party Without Cause: The CITY or CONSULTANT may terminate this Agreement at any time by giving written notice to the other of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination.

B. Termination of Agreement for Cause: The CITY may by written notice to the CONSULTANT specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination, terminate the whole or any part of this Agreement in any of the following circumstances:

1. If the CONSULTANT fails to perform the services called for by this Agreement within time(s) specified herein or any extension thereof; or

2. If the CONSULTANT fails to make progress under this Agreement as to endanger performance of this Agreement in accordance with its terms, and does not correct such failure within a period of ten (10) days (or longer period as the CITY may authorize in writing) after receipt of notice from the CITY specifying such failure.

C. Post-Termination:

1. In the event the CITY terminates this Agreement with or without cause, the CITY may procure, upon such terms and such manner as it may determine appropriate, services similar to those terminated.

2. The CONSULTANT shall not be liable for any excess costs if the failure to perform this Agreement arises out of causes beyond the control and without the fault or negligence of the CONSULTANT. Such causes include, but are not limited to, acts of God or of the public enemy, floods, epidemics, quarantine restrictions, strikes, and unusually severe weather.

3. Should the Agreement be terminated with or without cause, the CONSULTANT shall provide the CITY with all finished and unfinished documents, data, photographs, reports, access keys or badges, etc. pursuant to the SERVICES.

4. Upon termination, with or without cause, CONSULTANT will be compensated for the services satisfactorily completed to the date of termination according to compensation provisions contained herein. In no event, shall the total compensation paid CONSULTANT exceed the total compensation agreed to herein.

5. If, after notice of termination of this Agreement, as provided for in this article, it is determined for any reason that the CONSULTANT was not in default under the provisions of this article, December 9, 2025 Regular Meeting of the Exeter City Council

then the rights and obligations of the parties shall be the same as if the Agreement was terminated without cause.

6. Termination of this Agreement shall not terminate any obligation to indemnify, to maintain and make available any records pertaining to the Agreement, to cooperate with any audit, to be subject to offset, or to make any reports of pre-termination activities.

VI. INTEREST OF OFFICIALS AND THE CONSULTANT
A. No officer, member, or employee of the CITY who exercises any functions or responsibilities in the review or approval of this Agreement shall:

1. Participate in any decision relating to this Agreement which effects his personal interest or the interest of any corporation, partnership, or association in which he has, directly or indirectly, any interest; or

2. Have any interest, direct or indirect, in this Agreement or the proceeds thereof during his tenure or for one year thereafter.

B. The CONSULTANT hereby covenants that he has, at the time of the execution of this Agreement, no interest, and that he shall not acquire any interest in the future, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed pursuant to this Agreement. The CONSULTANT further covenants that in the performance of this work, no person having any such interest shall be employed.

VII. NO PERSONNEL, AGENCY OR COMMISSION
The CONSULTANT warrants, by execution of this Agreement, that no personnel agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide established commercial or selling agencies maintained by the CONSULTANT for the purpose of securing business. For breach or violation of this warranty, the CITY shall have the right to annul this Agreement without liability or, in its discretion, to deduct from this Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.

VIII. SUBCONTRACTING
A. The CONSULTANT shall not subcontract or otherwise assign any portion of the SERVICES to be performed under this Agreement without the prior written approval of the CITY.

B. In no event shall the CONSULTANT subcontract services in excess of 50% of the contract amount, excluding specialized services. Specialized services are those items not ordinarily furnished by a consultant performing the particular type of services.

IX. INDEPENDENT CONTRACTOR
In the performance of the services herein provided for, the CONSULTANT shall be, and is, an independent contractor and is not an agent or employee of the CITY. The CONSULTANT has and shall retain the right to exercise full control and supervision of all persons assisting the CONSULTANT in the performance of said services hereunder. The CONSULTANT shall be solely responsible for all matters relating to the payment of its employees including compliance with social security and income tax withholding and all other regulations governing such matters.

X. SPECIFICATIONS
All specifications, manuals, standards, etc., either attached to this Agreement or incorporated by reference, are binding as to the performance of the work specified in this Agreement unless they are changed by written amendment to this Agreement modified in writing to incorporate such changes.

December 9, 2025 Regular Meeting of the Exeter City Council

XI. DOCUMENTS/DATA
A. Ownership of Documents: All original papers and documents, produced as a result of this Agreement, shall become the property of the CITY. In addition, CITY shall be provided with access and use of any other papers and documents consistent with the purpose and scope of services covered by this Agreement. Any additional copies, not otherwise provided for herein, shall be the responsibility of the CITY.

Documents, including drawings and specifications, prepared by CONSULTANT pursuant to this Agreement, are not intended or represented to be suitable for reuse by CITY or others on extensions of the PROJECT or on any other project. Any use of the completed documents for other projects and any use of incomplete documents without the specific written authorization from CONSULTANT will be at CITY’s sole risk and without liability to CONSULTANT. Further, any and all liability arising out of changes made to CONSULTANT’s deliverables under this Agreement by CITY or persons other than CONSULTANT is waived as against CONSULTANT, and the CITY assumes full responsibility for such changes unless the CITY has given CONSULTANT prior notice and has received from CONSULTANT written consent for such changes.

B. Publication: No report, information, or other data given or prepared or assembled by the CONSULTANT pursuant to this Agreement, shall be made available to any individual or organization by the CONSULTANT without the prior written approval of the CITY. Notwithstanding the foregoing, however, the CONSULTANT shall not be required to protect or hold in confidence and confidential information which (1) is or becomes available to the public with the prior written consent of the CITY; (2) must be disclosed to comply with law; or (3) must be disclosed in connection with any legal proceedings.

C. Copyrights: The CONSULTANT shall be free to copyright material developed under this Agreement with the provision that the CITY be given a nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use the material for government or public purposes.

XII. INDEMNIFICATION AND INSURANCE
A. To the fullest extent permitted by law, CONSULTANT shall indemnify, defend, and hold harmless the CITY, its officers, employees, agents and volunteers (“City indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the CONSULTANT’s negligence, recklessness or willful misconduct in its performance of its obligations under this agreement or out of the operations conducted by CONSULTANT. In the event the City indemnitees are made party to any action, lawsuit, or other adversarial proceeding arising from CONSULTANT’s performance of this agreement, the CONSULTANT shall provide a defense to the City indemnitees, or at the CITY’s option, reimburse the City indemnitees their costs of defense, including reasonable legal counsels’ fees, incurred in defense of such claims.

B. As respects all acts or omissions which do not arise directly out of the performance of services, including but not limited to those acts or omissions normally covered by general and automobile liability insurance, CONSULTANT agrees to indemnify, defend (at CITY’s option), and hold harmless CITY, its elected and appointed officers, agents, employees, representatives, and volunteers from and against any and all claims, demands, defense costs, liability, or consequential damages of any kind or nature arising out of or in connection with CONSULTANT’s (or CONSULTANT’s subcontractors, if any) performance or failure to perform, under the terms of this Agreement; except to the extent those which arise out of the sole negligence or willful misconduct of CITY.

C. Without limiting CITY’s right to indemnification, it is agreed that CONSULTANT shall secure prior to commencing any activities under this Agreement, and maintain during the term of this Agreement, December 9, 2025 Regular Meeting of the Exeter City Council

insurance coverage placed with insurances approved to do business in California with an AM Best Rating of A-;VII or higher as follows:

1. Workers Compensation and Employer’s Liability: CONSULTANT shall maintain Workers’ compensation insurance as required by California statutes and Employer’s Liability Insurance with limits of at least one million dollars ($1,000,000) each accident or disease. CONSULTANT shall submit to CITY, along with the certificate of insurance, a waiver of subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

2. Commercial General Liability: CONSULTANT shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than Two Million Dollars ($2,000,000) per occurrence, Four million Dollars ($4,000,000) general aggregate, and Two Million Dollars ($2,000,000) products and completed operations aggregate for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. The general aggregate limit shall apply separately to this SERVICES/location or the general aggregate limit shall bedoubled. CONSULTANT’S general liability policies shall allow and be endorsed primary and shall not seek contribution from the CITY’S coverage and be endorsed using Insurance Services Office form CG 20 10 (or equivalent) to provide that CITY and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. For construction SERVICESs, an endorsement providing completed operations coverage for the additional insured, ISO form CG 20 37 (or equivalent) is also required. CONSULTANT shall submit to CITY, along with the certificate of insurance, a waiver of subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

Any failure to comply with reporting provisions of the policies by CONSULTANT shall not affect coverage provided the CITY.

Coverage shall state CONSULTANT insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

3. Business Automobile Liability: CONSULTANT shall provide automobile liability coverage for owned, non-owned, and hired autos using ISO Business Auto Coverage form CA 00 01 (or equivalent) with a limit of no less than Two Million Dollars ($2,000,000) each accident.

CONSULTANT shall submit to CITY, along with the certificate of insurance, a waiver of subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

4. Pollution Liability/Contractors Pollution Liability: CONSULTANT shall provide for liability arising out of sudden, accidental and gradual pollution and remediation. The policy limit shall be no less than Two Million Dollars ($2,000,000) per claim. All activities contemplated in this agreement shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for the hauling of waste from the SERVICES site to the final disposal location, including non-owned disposal sites. The policy shall provide and be endorsed to include the CITY and its officers, officials, employees, agents, and volunteers as insureds.

D. CITY’S Risk Manager is hereby authorized to reduce the requirements set forth above in the event he/she determines that such reduction is in the CITY’S best interest.

E. Each insurance policy required by this Agreement shall contain the following clause:
“This insurance shall not be canceled, limited in scope or coverage, or non-renewed until after thirty (30) days prior written notice has been given to the City Clerk, City of Exeter, 100 N. C Street, Exeter, CA 93221.”
December 9, 2025 Regular Meeting of the Exeter City Council

In addition, the commercial general liability, automobile liability, and pollution liability policies required by this Agreement shall be endorsed to contain the following clauses:
“It is agreed that CONSULTANT’S policy of insurance is primary and any coverage maintained by the City of Exeter shall not contribute with CONSULTNAT’S insurance provided by this policy.”
“The City of Exeter, its officers, agents, employees, representatives and volunteers are added as additional insureds as respects operations and activities of, or on behalf of the named insured, performed under contract with the City of Exeter.” F. Prior to commencing any work under this Agreement, CONSULTANT shall deliver to CITY insurance certificates confirming the existence of the insurance required by this Agreement, and including the applicable clauses referenced above. CONSULTANT shall provide to CITY endorsements to the above-required policies, which add to these policies the applicable clauses referenced above. Said endorsements shall be signed by an authorized representative of the insurance company and shall include the signatory’s company affiliation and title. Should it be deemed necessary by CITY, it shall be CONSULTANT’s responsibility to see that CITY receives documentation acceptable to CITY which sustains that the individual signing said endorsements is indeed authorized to do so by the insurance company. CITY has the right to demand, and to receive within a reasonable time period, copies of any insurance policies required under this Agreement.

G. In addition to any other remedies CITY may have if CONSULTANT fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, CITY may, at its sole option:

1. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; or

2. Order CONSULTANT to stop work under this Agreement and/or withhold any payment(s) which become due to CONSULTANT hereunder until CONSULTANT demonstrates compliance with the requirements hereof; or

3. Terminate this Agreement.

Exercise of any of the above remedies, however, is an alternative to other remedies CITY may have and is not the exclusive remedy for CONSULTANT’s failure to maintain insurance or secure appropriate endorsements.

Nothing herein contained shall be construed as limiting in any way the extent to which CONSULTANT may be held responsible for payments of damages to persons or property resulting from CONSULTANT’s or its subcontractor’s performance of the work covered under this Agreement.

XIII. NON-DISCRIMINATION
CONSULTANT and all subcontractors shall not discriminate against any employee or applicant for employment on the basis of race, color, national origin, sex, or any other classification protected by federal or state law, in the performance of this Agreement. The CONSULTANT shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this Agreement, which may result in the termination of this Agreement.

XIV. MISCELLANEOUS PROVISIONS
A. Asbestos and Hazardous Materials: In providing its services hereunder, CONSULTANT shall not be responsible for identification, handling, containment, abatement, or in any other respect, for any asbestos or hazardous material if such is present in connection with the SERVICES. In the event the CITY becomes aware of the presence of asbestos or hazardous material at the service location, CITY December 9, 2025 Regular Meeting of the Exeter City Council