EXETER CITY COUNCIL
REGULAR MEETING AGENDA
December 9, 2025, 6:00 PM
City Hall, 137 North F Street
Exeter, California 93221
Mayor
Jacob Johnson
Mayor Pro Tem
Jeff Wilson
Council Members
Vicki Riddle
Frankie Alves
Bobby Lentz
Notice is hereby given that the Exeter City Council will hold a Regular Meeting on Tuesday, December 9, 2025, at 6:00 p.m. in person at Exeter City Hall located at 137 N. F St. in Exeter California, 93221.
Staff Reports related to items on the agenda are available on the City’s website at https://cityofexeter.ca.gov/ and available for viewing at City Hall. 6:00 p.m.
A. CALL TO ORDER CLOSED SESSION
B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
Comments from the public are limited to items listed on the closed session matters (GC 54954.3a). Speakers will be allowed three (3) minutes. Please begin your comments by stating your name and providing your City of residence.
C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S)
1. GC 54956.9(d)(4) Conference with Legal Counsel
Re: Anticipated Litigation – Initiation of Litigation: One (1) Case
2. GC 54956.9(d)(2) – Conference with Legal Counsel
Re: Significant Exposure to Litigation: One (1) Case: Notice dated November 14, 2025 from California Water Boards
3. Conference with Legal Counsel
Re: Significant Exposure to Litigation – Four (4) Cases: Facts Not Known to Potential Plaintiff
4. 54956.9(d)(1) Conference with Legal Counsel
Re: Existing Litigation – Three (3) Cases:
Hall v. City of Exeter, et al., Tulare County Superior Court No. VCU327897 December 9, 2025 Regular Meeting of the Exeter City Council
City of Exeter v. Sandra Kay Bumgarner, et al., Tulare County Superior Court No.
VCU323368
City of Exeter v. Lillian Elieen Dignan, et al., Tulare County Superior Court No.
VCU315971
7:00 p.m.
D. CALL TO ORDER REGULAR SESSION
E. INVOCATION
F. PLEDGE OF ALLEGIANCE
G. PUBLIC COMMENTS
This is the time for citizens to comment on subject matters that are not on the agenda that are within the jurisdiction of the Exeter City Council. In compliance with public meeting laws, Council cannot discuss topics that are not included on the published agenda. This is also the time for citizens to comment on items listed on the Consent Calendar or to request an item from the Consent Calendar be pulled for discussion purposes. Public comments related to all pulled Consent Calendar Items and all Individual Business or Public Hearing Items that are listed on this agenda will be heard at the time that item is discussed or at a time the Public Hearing is opened for comment.
In fairness to all who wish to speak tonight, comments shall be limited to five (5) minutes for each individual, ten (10) minutes for an individual representing a group, and thirty (30) minutes overall for the entire public comment period, unless otherwise indicated by the Mayor. Although not required, speakers are asked to begin their comments by stating their name and city of residence.
H. SPECIAL PRESENTATIONS
1. Certificate of Appreciation for Exeter Garden Club & Radiant Church (pp. 6 – 7) Presented by Mayor Johnson
I. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
1. Approval of October 28, 2025, Regular Meeting Minutes (pp. 8 – 11)
2. Approval of November 19, 2025, Regular Meeting Minutes (pp. 12 – 13) December 9, 2025 Regular Meeting of the Exeter City Council
3. Approval of the Payment of Bills for October 17, 2025, October 22, 2025, October 31, 2025, November 14, 2025, and November 28, 2025 (pp. 14 – 38)
4. Approval of Payroll for the Periods of September 22, 2025, to October 5, 2025, October 6, 2025, to October 19, 2025, October 20, 2025, to November 2, 2025, and for November 3, 2025, to November 16, 2025 (pp. 39 – 64)
5. Adoption of Resolution 2025-43, A Resolution of the City Council of the City of Exeter, Approving the Revised Salary Schedule Reflecting the State of California Mandated Minimum Wage and Salary Increase Effective January 1, 2026 (pp. 65 – 82)
6. Approval of a Request from the Exeter Chamber of Commerce Christmas Open House Committee for a City Proclamation Designating the Second Thursday of Each December as “Exeter Ugly Sweater Day” (pp. 83 – 86)
7. Authorize Staff to Release a Request for Bid (RFB) for Routine Annual Street Maintenance for Winter 2025/2026 and for Summer 2026 Projects, as Budgeted (pp. 87 – 263)
8. Authorize the Purchase and Installation of Two (2) Siemens Flow Meters Required for State Regulatory Compliance at the Wastewater Treatment Plant for a Total of $38,008.30 (pp. 264 – 273)
9. Authorize Staff to Repair the Clarifier Gearbox at the Wastewater Treatment Plant to Restore Operational Reliability and Regulatory Compliance, at a Total Project Cost of $29,704.29 (pp. 274 – 281)
10. Award of Contract for Citywide Classification & Compensation Survey (RFP No. 2025-01) to Synergized HR Solutions in a Not to Exceed Amount of $25,000 (pp. 282 – 318)
11. Authorize Staff to Execute a Contract Agreement with Swift Lawns of Exeter to Perform Park Irrigation System Repairs in Accordance with the Completed Parks Irrigation Audit for a Project Cost of $38,357.00 (pp. 319 – 509)
J. INDIVIDUAL BUSINESS ITEMS
Comments related to Individual Business and Public Hearing Items are limited to three (3) minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.
1. Second Reading: Ordinance No. 718, Approving Zone Change No. 2025-01, to change to existing zone from “CS” (Service Commercial) Zone District to “CC” (Central Commercial) Zone District to allow the operation of a restaurant located at 258 W. Pine Street, Exeter, CA (APN: 135-101-013) (pp. 510 – 519)
Presented by Jason Ridenour, City Administrator
2. Public Hearing to Consider First Reading of Ordinance No. 717, An Ordinance of the City of Exeter Repealing and Replacing Title 6 Animals, Chapters 6.04 through 6.16, and Adding Chapters 6.20, 6.22, 6.24 and 6.28 to the City of Exeter Code of Ordinances, Regarding Comprehensive Updates to the City’s Animal Control Regulations (pp. 520 – 579)
Presented by Julia Lew, City Attorney
December 9, 2025 Regular Meeting of the Exeter City Council
3. Public Hearing to Receive the City’s Annual Public Accounting of Development Impact Fees for Fiscal Year 2024-2025 Pursuant to Government Code Section 66006 (pp. 580 – 583)
Presented by Eekhong Franco, Finance Director
4. Consider Approval of Exeter Kiwanis Beautification Project Request – City Park Wading Pool Improvement (pp. 584 – 588)
Presented by Jason Ridenour
5. Consider Adoption of Resolution No. 2025-44, A Resolution of the City Council of the City of Exeter, Establishing a Policy on the Exhibition of Federal, State, and City Flags and Banners from City Buildings and Facilities (pp. 589 – 600) Presented by Julia Lew, City Attorney
6. Consider Adoption of Resolution No. 2025-45, A Resolution of the City Council of the City of Exeter Authorizing the City Administrator to Execute a State Water Resources Control Board Water Planning Loan (Principal Forgiveness) Funding Agreement (Agreement No. D2402037) in the Amount of $1,560,000 for the Drinking Water System Improvement Project, and Authorizing Related Actions (pp. 601 – 651) Presented by Jason Ridenour, City Administrator
K. CITY COUNCIL ITEMS OF INTEREST
L. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
M. REGULAR MEETING ADJOURNMENT
State of California )
County of Tulare ) ss.
City of Exeter )
I declare under penalty of perjury that I am employed by the City of Exeter, in the Administrator’s Office; and that I posted this Agenda on the bulletin board outside of City Hall 137 N. F St. Exeter CA 93221 on December 5, 2025, and online on the City of Exeter website. _______________________________________________
Francesca Quintana, City Clerk
December 9, 2025 Regular Meeting of the Exeter City Council
In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559)592-9244. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet. (28 CFR 35.102-35. 104 ADA Title II).
Materials related to an item on this Agenda submitted to the legislative body after distribution of the agenda packet are available for public inspection at City of Exeter, Administration Office 314 W. Firebaugh, Exeter CA 93221 during normal business hours.
December 9, 2025 Regular Meeting of the Exeter City Council
Exeter Garden Club
CERTIFICATE OF APPRECIATION
This certificate is proudly presented to : MAYOR PRO TEM WILSON In recognition of your outstanding dedication, hard work, and generosity in installing the new landscaping at the remodeled Exeter Police Department. Approximately 25 members from both groups came together to beautify the department’s exterior, demonstrating exceptional community spirit and partnership. Your efforts have made a meaningful and lasting improvement to our facility. The City of Exeter extends its sincere appreciation for helping our Police Department look its best. Thank you for your valuable contribution to our community.
MAYOR JOHNSON COUNCIL MEMBER RIDDLE COUNCIL MEMBER LENTZ COUNCIL MEMBER ALVES December 9, 2025 Regular Meeting of the Exeter City Council
Radiant Church
CERTIFICATE OF APPRECIATION
This certificate is proudly presented to : MAYOR PRO TEM WILSON In recognition of your outstanding dedication, hard work, and generosity in installing the new landscaping at the remodeled Exeter Police Department. Approximately 25 members from both groups came together to beautify the department’s exterior, demonstrating exceptional community spirit and partnership. Your efforts have made a meaningful and lasting improvement to our facility. The City of Exeter extends its sincere appreciation for helping our Police Department look its best. Thank you for your valuable contribution to our community.
MAYOR JOHNSON COUNCIL MEMBER RIDDLE COUNCIL MEMBER LENTZ COUNCIL MEMBER ALVES December 9, 2025 Regular Meeting of the Exeter City Council
EXETER CITY COUNCIL
REGULAR MEETING AGENDA
ACTION MINUTES
October 28, 2025, 6:30 PM
City Hall, 137 North F Street
Exeter, California 93221
Mayor
Jacob Johnson
Mayor Pro Tem
Jeff Wilson
Council Members
Vicki Riddle
Frankie Alves
Bobby Lentz
Notice is hereby given that the Exeter City Council will hold a Regular Meeting on Tuesday, October 28, 2025, at 6:30 p.m. in person at Exeter City Hall located at 137 N. F St. in Exeter California, 93221.
Staff Reports related to items on the agenda are available on the City’s website at https://cityofexeter.ca.gov/ and available for viewing at City Hall. 6:30 p.m.
A. CALL TO ORDER CLOSED SESSION
Mayor called the closed session to order at 6:30 p.m.
B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
No public comments were presented.
C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S)
1. Conference with Legal Counsel
Re: Significant Exposure to Litigation – Two (2) Cases: Facts Not Known to Potential Plaintiff
7:00 p.m.
D. CALL TO ORDER REGULAR SESSION
Mayor Johnson called the regular session to order at 7:03 p.m. City Attorney reported that there was no reportable action out of closed session.
E. INVOCATION
Presented by Mayor Johnson.
F. PLEDGE OF ALLEGIANCE
Led by Mayor Pro Tem Wilson.
December 9, 2025 Regular Meeting of the Exeter City Council
G. PUBLIC COMMENTS
Public comment from Dewayne Faulkner with the Fall Festival Committee. Faulkner thanked the council and staff for coming together to make the Fall Festival happen.
Public comment from Tricia Kirksey. Kirksey reiterated Faulkner’s comments and thanked everyone involved.
H. SPECIAL PRESENTATIONS
1. Oath of Office for Police Officers Morales and Hernandez (pp. 5 – 6) Presented by Mayor Johnson
2. Employee of the Quarter Recognition of Anthony Tobias (pp. 7 – 8) Presented by Jason Ridenour, City Administrator
I. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
1. Approval of October 14, 2025, Regular Meeting Minutes (pp. 9 – 13)
2. Approval of the Payment of Bills for October 3, 2025 (pp. 14 – 20)
3. Approval of Payroll in the Amount of $91,724.25 for the Period of September 8, 2025, to September 21, 2025, with a Check Date of September 26, 2025 (pp. 21 – 28)
4. City Treasurer’s Report for September 2025 (pp. 29 – 32)
5. Authorize the City Administrator to Approve Partial Street Closures in the Downtown Area for the Weekly Thursday Night Christmas Open House Events Taking Place December 4, 11, and 18, 2025 (pp. 33 – 35)
6. Approval of a Special Event and Temporary Street Closure for the Inaugural Santa Beer Mile Race on Saturday December 20, 2025, from 7:00 a.m. to 11:00 a.m. (pp. 36 – 41)
7. Approval of a Special Event, Facility Use and Traffic Control for FYE Events Host a 10K, 2- Mile, and Kids Foot Race on Various City Streets on Saturday, November 15, 2025, Between the Hours of 6:00 a.m. and 10:30 a.m., Subject to the Terms and Conditions Provided (pp. 42 – 52)
8. Approval of a Temporary Street Closure Request and Fee Waiver from Rocky Hill Community Church for an Event on December 24, 2025, from 2:00 p.m. to 7:00 p.m. (pp. 53 – 58)
9. Authorization for Public Works Staff to Purchase Two (2) Hach AS950 Samplers in the amount of $22,219.36 for the City’s Wastewater Treatment Plant (pp. 59 – 65) December 9, 2025 Regular Meeting of the Exeter City Council
Approval of Consent Calendar
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
WILSON RIDDLE (5-0) AYE AYE AYE AYE AYE
J. INDIVIDUAL BUSINESS ITEMS
Comments related to Individual Business and Public Hearing Items are limited to three (3) minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.
1. Public Hearing to adopt Ordinance No. 718 approving Zone Change No. 2025-01, to change to existing zone from “CS” (Service Commercial) Zone District to “CC” (Central Commercial) Zone District to allow the operation of a restaurant located at 258 W. Pine Street, Exeter, CA (APN: 135-101-013) (pp. 66 – 75)
Presented by Tom Navarro, Contract Senior City Planner
Mayor opened the public hearing at 7:31pm.
Public comment from Tricia Kirksey. Kirksey expressed support and excitement for the project.
Public comment from Shyla Smith. Smith expressed her opposition to the project.
Mayor closed the public hearing at 7:36 p.n.
Approval to adopt Ordinance No. 718 approving Zone Change No. 2025-01, to change to existing zone from “CS” (Service Commercial) Zone District to “CC” (Central Commercial) Zone District to allow the operation of a restaurant located at 258 W. Pine Street, Exeter, CA (APN: 135-101-013)
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
ALVES JOHNSON (5-0) AYE AYE AYE AYE AYE
2. Award of Contract for City of Exeter Request for Bids (RFB) No. 25-04 – Landscape Maintenance Services for Parks and Public Buildings to BrightView Landscape Maintenance, Authorization for Staff to Execute the Contract and Appropriation of Necessary Funds (pp. 76 – 167)
Presented by Zachary Boudreaux, Public Works Director
Mayor opened the item up for public comment. No public comment was presented.
Approval to award Contract for City of Exeter Request for Bids (RFB) No. 25-04 – Landscape Maintenance Services for Parks and Public Buildings to BrightView December 9, 2025 Regular Meeting of the Exeter City Council
Landscape Maintenance, Authorization for Staff to Execute the Contract and Appropriation of Necessary Funds
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
WILSON JOHNSON (5-0) AYE AYE AYE AYE AYE
K. CITY COUNCIL ITEMS OF INTEREST
Council Member Alves reminded the community to drive carefully during fall fog conditions, particularly around schools. He thanked City staff for their continued efforts and voiced support for the new Employee of the Quarter program.
Mayor Pro Tem Wilson reported receiving a Certificate of Award honoring Constitution Week from the Daughters of the American Revolution group. He attended the Chamber of Commerce and Tooleville meetings and noted the success of the Employee BBQ.
Council Member Riddle reported attending Planning Commission Training and provided TCAG updates. She announced that TCAG and TCRTA will not meet in November, the Water Commission will reconvene in January, and Kiwanis is working on the wading pool project in the park. She also attended the CASHE Museum Murder Mystery Dinner.
Council Member Lentz expressed his support for not holding City Council meetings in November due to the expected arrival of his daughter on November 13.
Mayor Johnson reported attending the Murder Mystery Dinner hosted by the CASHE Museum.
L. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
City Administrator, Public Works Director, Chief of Police, Finance Director, City Attorney and City Clerk/Human Resources Manager provided comments/reports.
M. REGULAR MEETING ADJOURNMENT
Mayor adjourned the meeting at 8:04 p.m.
_________________________
Francesca Quintana, City Clerk
December 9, 2025 Regular Meeting of the Exeter City Council
EXETER CITY COUNCIL
SPECIAL MEETING AGENDA
ACTION MINUTES
November 19, 5:00 PM
City Hall, 137 North F Street
Exeter, California 93221
Mayor
Jacob Johnson
Mayor Pro Tem
Jeff Wilson
Council Members
Vicki Riddle
Frankie Alves
Bobby Lentz
Notice is hereby given that the Exeter City Council will hold a Special Meeting on Wednesday, November 19, 2025, at 5:00 p.m. in person at Exeter City Hall located at 137 N. F St. in Exeter California, 93221.
Staff Reports related to items on the agenda are available on the City’s website at https://cityofexeter.ca.gov/ and available for viewing at City Hall. 5:00 p.m.
A. CALL TO ORDER REGULAR SESSION
Mayor called the regular session to order at 5:00 p.m.
B. INVOCATION
Led by Mayor Johnson.
C. PLEDGE OF ALLEGIANCE
Led by Mayor Johnson.
D. PUBLIC COMMENTS
No public comments were presented.
E. INDIVIDUAL BUSINESS ITEMS
Comments related to Individual Business and Public Hearing Items are limited to three (3) minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.
1. Consider Approval of Multiple Street Closures for the Annual City of Exeter Christmas Parade on Friday, December 5, 2025 (pp. 3 – 9)
Presented by Jason Ridenour, City Administrator
December 9, 2025 Regular Meeting of the Exeter City Council
Approval of Multiple Street Closures for the Annual City of Exeter Christmas Parade on Friday, December 5, 2025
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
JOHNSON ALVES (5-0) AYE AYE AYE AYE AYE
F. SPECIAL MEETING ADJOURNMENT
Mayor adjourned the meeting at 5:04 p.m.
_______________________________________________
Francesca Quintana, City Clerk
December 9, 2025 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
December 9, 2025
Wording for Agenda:
Approval of the Payment of Bills for October 17, 2025, October 22, 2025, October 31, 2025, November 14, 2025, and November 28, 2025.
Submitting Department:
Finance
Contact Name:
Eekhong Franco, Finance Director
Staff recommends that the City Council approve the payment of bills in the following amounts • $440,460.11 dated October 17, 2025
• $485.40 dated October 22, 2025
• $390,028.51 dated October 31, 2025
• $222,918.90 dated November 18, 2025
• $1,573,458.40 dated November 28, 2025
The Finance Department has reviewed and compiled invoices and expenses for city operations for approval by the City Council, which are summarized and attached to this report. This action authorizes the disbursement of funds for routine and approved expenditures necessary to continue city services.
The payment of bills is a recurring action presented to the City Council to ensure transparency and fiscal oversight of city expenditures. The item reflects payments made for various city services, supplies, utilities, and obligations incurred in the normal course of business. All bills have been reviewed by the Finance Department and are within budgeted appropriations.
For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R___
Agenda Item Number: I.3.
Department Recommendation:
Summary:
Background:
December 9, 2025 Regular Meeting of the Exeter City Council
• Total amount: $2,627,351.32 (October 17 – November 28, 2025) • Funding sources: Various city departmental budgets
• Budget implications: All payments are within the approved Fiscal Year 2025–2026 budget. No additional appropriations are necessary.
The City Council routinely approves payment of bills during regular meetings. This item is part of the standard financial reporting and authorization process. • Payments for Publication Report dated October 17, 2025. • Payments for Publication Report dated October 22, 2025. • Payments for Publication Report dated October 31, 2025. • Payments for Publication Report dated November 14, 2025. • Payments for Publication Report dated November 28, 2025.
I move to approve the payment of bills in the amount of $2,627,351.32 for the period of October 17 – November 28, 2025.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
December 9, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
10/17/2025 15:59:18 Payments for Publication GL050S-V08.22 COVERPAGE GL335R
Report Selection:
Run Group... 101725 Comment... CHECK RUN 10/17/2025
Approval Date for Report........... 10 17 2025
Payments Through Date.............. 10 17 2025
Cutoff Amount to be Used........... 0000000
RUN GROUP... 101725 COMMENT... CHECK RUN 10/17/2025
DATA-JE-ID DATA COMMENT
-------------- ------------------------
D-10172025-213 CHECK RUN 10/17/2025
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 LASERHP4 Y S 6 066 10
December 9, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
10/17/2025 15:59:18 Payments for Publication GL335R-V08.22 PAGE Approved on 10/17/2025 for Payments Through 10/17/2025
Vendor Name Description Amount
A.R.E AUTO PARTS INC. DELO GREASE 351.92
ABLE INDUSTRIES, INC 09/25 MAINT VISALIA R 675.00
AFLAC SEPT 2025 AFLAC 3,546.84
ANDERSON FENCE COMPANY SERVICE GATE OPERATOR 237.65
AT&T SEPT 2025 LIVESCAN 419.94
BASIC OCT 2025 COBRA FEE 35.01
BUZZ KILL PEST CONTROL SEP 1907 W MEYER PEST C 244.00
CAL APPAREL INC YOUTH FOOTBALL TSHIRT 3,530.55
CAL BENNETT'S ADMIN FURN RENT-314 W FI 581.85
CENTRAL CAL WATERWORKS, INC CPO OCT 2025 WWTP 17,682.46 CONSENSUS CLOUD SOLUTIONS EFAX OCT MAINTENANCE FEE 168.47 CONSOLIDATED ELECTRICAL DISTRI 48" LED FLAT WRAP 3K/4K 1,321.17 COUNTY OF TULARE 2025 TAX PD PISTOL RAN 31.16
DATA TICKET, INC AUG CITATION PROCESSING 99.46
ELITE CORPORATE MEDICAL SERV MEDICAL CLINIC FEE-53 2,851.50 EWING IRRIGATION PRODUCTS INC L/P PLASTIC VALVE BOX 285.59 EXETER MERCANTILE CO. MICRO CHAIN 483.82
EXETER MOTORS, INC. 2025 FORD F-600-A29669 106,074.19
EXETER VETERANS PHOTOS-YOUTH BASKETBALL 100.00
FERGUSON US HOLDINGS, INC 4-1/2 UPPER STEM F/ A423 9,243.69 FRESNO OXYGEN DLX IRONWORKER 703.40
GBI ELECTRIC INC INSTALL DWNTOWN ST LIGHT 76,770.00
GLASS SHOP/THE 3/8" CLEAR TEMPERED-PD 483.00
GOLDSTROM/ NORM SEP MILEAGE REIMB 30.80
GOVERNMENT REVENUE SOLUTIONS SEP 2025 APP HOSTING 3,564.77 HAAKER EQUIP CO SWITCH-VACTOR INSPECTION 1,871.20
HERR PEDERSEN & BERGLUND, LLP AUG 25 PERSONNEL MATTER 803.00 HPS WEST, INC 5/8"X3/4" BLMJ METER LF 2,808.39
INTERSTATE BATTERIES C65-XHD 516.48
JACK GRIGGS INC SEP 2025 GAS 8,970.98
LEAF CAPITAL FUNDING LLC ADMIN- OCT 2025 KYOCERA 593.37 MID VALLEY DISPOSAL, LLC 9/17/25 40Y EXCHANGE 450.01
MOORE TWINING ASSOCIATES, INC GM-CITY OF EXETER WWTF 4,328.00 PENA'S DISPOSAL INC PD SEP 2025 SHRED 152.12
PROVOST & PRITCHARD SEP 2025 TOOLEVILLE INTE 873.45
QUAD KNOPF ENGINEERING 250008 25 GEN ENG SERV 13,233.09 SAN JOAQUIN VALLEY APCD 25/26 PERMIT-1907 W MEYE 624.00 SCA OF CA, LLC SEP 2025 AIR ST SWEEPING 4,500.00
SIERRA RANGE CONSTRUCTION PD BLDG REMODEL-APP 9 150,099.36 SIERRA SANITATION, INC 10/9-11/5/25 100 N C ST 3,726.70 SIMMONS TIRE SERVICE TIRES-TRAILER 1,442.47
SISNEROS/ ANGELICA 10 TABLE/64 CHAIRS 110.00
SONIA DOWLING MORALES-BCKGRND INVESTIG 2,400.00
SOUTHERN CA INTERGOVERNMENTAL RECORDS CLERK COURSE-HIL 625.00 SOUTHERN CALIFORNIA EDISON 0117-9/9/25-10/7/25 526.68
SOUTHERN CALIFORNIA GAS CO. 7144-9/1/25-10/1/25 97.19
SUBURBAN PIPE & STEEL W160-QTY 3 20.70
TRANSUNION RISK & ALTERNATIVE SEPT 2025 PERSON SEARCH 75.00 December 9, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
10/17/2025 15:59:18 Payments for Publication GL335R-V08.22 PAGE Approved on 10/17/2025 for Payments Through 10/17/2025
Vendor Name Description Amount
UNIFIRST CORPORATION 9/23/25 UNIFORM CLEANING 891.01
UNIVAR SOLUTIONS USA INC OCT SOD HYPO WELL 11 1,815.58
USA BLUEBOOK HYDRANT/GATE VALVE EXERC 6,610.14
VAST NETWORKS OCT 2025 UTILITY 2,500.00
WIRELESS INTERNET SERVICES,INC NOV 2025 - 314 W FIREBAU 279.95 ** Final Totals... 440,460.11
December 9, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
10/17/2025 15:59:18 Payments for Publication GL335R-V08.22 PAGE TOTAL NUMBER OF RECORDS PRINTED 291
December 9, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
10/17/2025 15:59:18 Payments for Publication GL060S-V08.22 RECAPPAGE GL335R
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
104 GENERAL FUND 194,224.80
105 WATER FUND 86,678.51
106 SANITATION FUND 638.74
107 SEWER FUND 77,339.19
121 INSURANCE FUND 1,439.51
131 MEASURE R 79,715.30
140 LANDSCAPE AND LIGHTING DISTR 4.83
141 MEASURE P 419.23
TOTAL ALL FUNDS 440,460.11
BANK RECAP:
BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 440,460.11
TOTAL ALL BANKS 440,460.11
December 9, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
10/22/2025 13:46:24 Payments for Publication GL050S-V08.22 COVERPAGE GL335R
Report Selection:
Run Group... 102225 Comment... CHECK RUN 10/22/2025
Approval Date for Report........... 10 22 2025
Payments Through Date.............. 10 22 2025
Cutoff Amount to be Used........... 0000000
RUN GROUP... 102225 COMMENT... CHECK RUN 10/22/2025
DATA-JE-ID DATA COMMENT
-------------- ------------------------
D-10222025-252 CHECK RUN 10/22/2025
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 LASERHP4 Y S 6 066 10
December 9, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
10/22/2025 13:46:24 Payments for Publication GL335R-V08.22 PAGE Approved on 10/22/2025 for Payments Through 10/22/2025
Vendor Name Description Amount
GILLES/ KELSEY PAINT CONCRETE SIGN 485.40
** Final Totals... 485.40
December 9, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
10/22/2025 13:46:24 Payments for Publication GL335R-V08.22 PAGE TOTAL NUMBER OF RECORDS PRINTED 1
December 9, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
10/22/2025 13:46:24 Payments for Publication GL060S-V08.22 RECAPPAGE GL335R
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
141 MEASURE P 485.40
TOTAL ALL FUNDS 485.40
BANK RECAP:
BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 485.40
TOTAL ALL BANKS 485.40
December 9, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
10/31/2025 09:08:27 Payments for Publication GL050S-V08.22 COVERPAGE GL335R
Report Selection:
Run Group... 103125 Comment... 103125 CHECK RUN
Approval Date for Report........... 10 31 2025
Payments Through Date.............. 10 31 2025
Cutoff Amount to be Used........... 0000000
RUN GROUP... 103125 COMMENT... 103125 CHECK RUN
DATA-JE-ID DATA COMMENT
-------------- ------------------------
D-10312025-250 CHECK RUN 10/31/2025
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 LASERHP4 Y S 6 066 10
December 9, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
10/31/2025 9:08:27 Payments for Publication GL335R-V08.22 PAGE Approved on 10/31/2025 for Payments Through 10/31/2025
Vendor Name Description Amount
ARIAS/ CHRISTINA NOV MEAL REIM-CITY CLERK 220.70
AT&T MOBILITY PW-9/03/25-10/02/25 241.83
AVERHEALTH 2026 ANNUAL DOT ENROLLME 450.00
B.S. & E. CO INC CONC MIX- WATER MTR REP 544.49
BEATWEAR INC. LINARES JR, F - UNIFORM 1,162.42
BLUE SHIELD OF CALIFORNIA 11/01/25-11/30/25 41,616.12
BRYANT/ EZRA PAST TRAIN-PER DIEM REIM 430.00
C.L.E.A. NOV 2025 LT DISABILITY 128.00
CALIFORNIA BUSINESS MACHINES ADMIN 9/1-9/30/25 OVERAG 829.32 CARDOZA/ PAUL GLEN VIEW 4- LINE REPAIR 275.42
CASANOVA/ VERONICA UB DEPOSIT REFUND 103.56
CIVICA LAW GROUP, APC SEP 528 D ST CODE ENFORC 4,428.66 COLLEGE OF THE SEQUOIAS LAW OF ARREST-RIVERA 136.00
COLLINS & SCHOETTLER JULY 2025 CITY PLANN 15,522.00
COMMUNITY SERVICE & EMPLOYMENT EXETER CITY HALL PROJECT 2,125.00 CONSOLIDATED ELECTRICAL DISTRI 12/2 MC SOLID W/GRN GND 1,355.34 COUNTY OF TULARE SEP MAIL MONTHLY BILL 9,043.53
DEPT OF JUSTICE SEP FINGERPRINTS- REC HR 969.00
DEPT OF TRANSPORTATION JUL-SEPT 2025 SIGNALS 186.59
EBM DESIGN GROUP INC PD REMODEL CONSTR ADMIN 1,575.00
ERMA 1Q26 BILLING PRGM YR 19 5,993.50
EXETER IRRIGATION & SUPPLY GALV UNION 1.5- FOUNTAIN 139.00 EXETER PLUMBING CO. 4 HRS DRW HAZARD ASSMNT 1,550.00
FASTENAL COMPANY 20 OZ APWA GREEN 570.10
FERGUSON US HOLDINGS, INC 5/8X3/4 MTR ADPT PR 13,203.24 FRONTIER CALIFORNIA INC. 5139-10/14/25-11/13/25 723.38
GREEN BOX RENTALS INC 10/15/25-11/14/25 STRGE 228.38
HELLWIG/ BETTY UB DEPOSIT REFUND 73.76
HERR PEDERSEN & BERGLUND, LLP SEP 25 PERSONNEL MATTER 1,003.00 HPS WEST, INC 4" OCTAVE METER 9,674.42
INTERNATIONAL CYBERNETICS CO STREET PAYMENT ANALYSIS 4,500.00 KENT M. KAWAGOE, PH.D. GROVE-PRE-EMPLOYMENT 1,450.00
KRC SAFETY CO INC. BARRICADE PLASTIC PANELS 1,777.71
LIEBERT CASSIDY WHITMORE PERSONNEL MATTER 1,348.50
LUIS' NURSERY GROMULCH- PW FRONT SHOP 85.84
MAJOR LEAGUE PAINTING 14 VEHICLE DOOR DECALS 246.65
MID VALLEY DISPOSAL, LLC OCT 2025 MID VALLEY 123,008.13 MINERAL KING PUBLISHING INC 10/8/25 PN-1256-41 REZON 702.90 MOORE TWINING ASSOCIATES, INC TOTAL NITROGEN 1,333.00
OASIS SECURITY SYSTEMS BUILDING REMODEL IT WORK 4,952.45 PACE SUPPLY CORP. WATERLINE REPLACE CABLE 3,539.97
PRINCIPAL LIFE INSURANCE CO. NOV PREMIUM-30 4,328.12
QUAD KNOPF ENGINEERING 240008.07 PD REMODEL 7,216.00
SIERRA SANITATION, INC 9/11-10/8/25 100 N C ST 2,105.00 SOUTHERN CALIFORNIA EDISON 9143-9/10/25-10/8/25 36,864.65 SOUTHERN CALIFORNIA GAS CO. 1600-9/25/25-10/27/25 236.84 STANDARD INSURANCE CO. NOV 2025 LIFE INSURANCE 2,324.04 T-MOBILE 8/21/25-9/20/25 GPS 189.00
December 9, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
10/31/2025 9:08:27 Payments for Publication GL335R-V08.22 PAGE Approved on 10/31/2025 for Payments Through 10/31/2025
Vendor Name Description Amount
TELSTAR INSTRUMENTS ELECTRICAL PANEL-FILBERT 63,837.00
UNIVAR SOLUTIONS USA INC OCT SOD HYPO 1906 MEYER 6,378.46 USA BLUEBOOK ANSI CLASS 2 MESH VEST 51.06
VALLEY EXPETEC NOV MONTHLY BILLING 8,072.74
VERIZON WIRELESS PD-8/29/25-9/28/25 697.51
WECO INDUSTRIES LLC 1/4" USJ MINI HOSE 281.18
** Final Totals... 390,028.51
December 9, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
10/31/2025 9:08:27 Payments for Publication GL335R-V08.22 PAGE TOTAL NUMBER OF RECORDS PRINTED 226
December 9, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
10/31/2025 09:08:27 Payments for Publication GL060S-V08.22 RECAPPAGE GL335R
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
104 GENERAL FUND 54,960.06
105 WATER FUND 59,616.47
106 SANITATION FUND 124,032.22
107 SEWER FUND 87,355.08
109 GAS TAX FUND 218.26
113 TRANSPORTATION FUND 4,942.76
121 INSURANCE FUND 54,261.78
131 MEASURE R 442.76
136 ROAD MAINTENANCE REHAB 221.38
140 LANDSCAPE AND LIGHTING DISTR 275.42
141 MEASURE P 3,702.32
TOTAL ALL FUNDS 390,028.51
BANK RECAP:
BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 390,028.51
TOTAL ALL BANKS 390,028.51
December 9, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
11/18/2025 08:43:10 Payments for Publication GL050S-V08.22 COVERPAGE GL335R
Report Selection:
Run Group... 111425 Comment... 11/14/25 CHECK RUN
Approval Date for Report........... 11 14 2025
Payments Through Date.............. 11 14 2025
Cutoff Amount to be Used........... 0000000
RUN GROUP... 111425 COMMENT... 11/14/25 CHECK RUN
DATA-JE-ID DATA COMMENT
-------------- ------------------------
D-11142025-302 CHECK RUN 11/14/2025
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 LASERHP4 Y S 6 066 10
December 9, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
11/18/2025 8:43:10 Payments for Publication GL335R-V08.22 PAGE Approved on 11/14/2025 for Payments Through 11/14/2025
Vendor Name Description Amount
A.R.E AUTO PARTS INC. DELO GREASE 751.58
ABLE INDUSTRIES, INC 10/25 MAINT VISALIA RD 832.50
AFLAC OCT 2025 AFLAC 3,546.84
CAL BENNETT'S ADMIN FURN RENT-314 W FI 581.85
CARDOZA/ PAUL OCT PARK PLACE 2 LAWN 10,613.12
CENTRAL CAL WATERWORKS, INC CPO NOV 2025 WWTP 17,682.46 CITY OF EXETER 9/18-10/18/25 PRKPLACE 2 3,546.26
CITY OF VISALIA NOV 2025 ANIMAL SERVICES 21,078.39
COMMUNITY SERVICE & EMPLOYMENT 9/15-10/15/25 CITY PK MA 12,563.34 CONSOLIDATED ELECTRICAL DISTRI SP-120/240V-20A CB 56.23 DATA TICKET, INC SEP CITATION PROCESSING 159.61
EMD NETWORKING SERVICES, INC. CH/WWTP SONIC WALL 1,495.57 EXETER MERCANTILE CO. WIRE 14/2-NMWG-PD/ADMIN 608.49
EXETER MOTORS, INC. PATROL 11 ROTOR- ASY 414.49
EXETER PLUMBING CO. COND HAZARD ASSESSMENT 1,155.00
FRESNO OXYGEN STD LRG FOWS CYLS 175.29
FRONTIER CALIFORNIA INC. 1705-10/16/25-11/15/25 100.53
GOGOV INC CITIZ REQ MGMT SYS-ANNUA 9,600.00
GOLDSTROM/ NORM OCT MILEAGE REIMBURSEMEN 37.10
GOVERNMENT REVENUE SOLUTIONS OCT 2025 APP HOSTING 3,564.77 HERR PEDERSEN & BERGLUND, LLP SEP 25 PERSONNEL MATTER 200.00 HINOJOSA/ MARIO WINDOW TINTS-PD/ADMIN 2,250.00
INTERNATIONAL CYBERNETICS CO STREET PAYMENT ANAYSIS 12,556.25 INTERSTATE BATTERIES C65-XHD 342.15
JACK GRIGGS INC OCT 2025 GAS 9,015.32
JORGENSEN COMPANY FIRE EXT ANN MAIN-FD 212.76
KAWEAH PUMP, INC. WELL 13 REPAIR SOL VALVE 1,096.72
KENT M. KAWAGOE, PH.D. HERNANDEZ-PRE-EMPLOYMENT 700.00
KRC SAFETY CO INC. STOP AHEAD SIGN 357.46
LEAF CAPITAL FUNDING LLC ADMIN-OCT 2025 KYOCERA 477.21
MAG TREE SERVICES TRIMMED PALM TR-DOG PARK 600.00
ORTEGA/ ELIAS CITATION #1010 APP REFUN 200.00
PAVEMENT COATINGS CO. RFB 25-02 CAPE SEAL 17,836.69
PENA'S DISPOSAL INC PD OCT 2025 SHRED 152.12
PROVOST & PRITCHARD OCT 2025 TOOLEVILLE INTE 2,481.75
QUAD KNOPF ENGINEERING 250008 25 GEN ENG SERVIC 15,857.50 SCA OF CA, LLC OCT 2025 AIR ST SWEEPING 5,500.00
SIERRA RANGE CONSTRUCTION PD BLDG REMODEL-APP 10 12,388.60 SIERRA SANITATION, INC 11/3-11/30/25 SCROTH PAR 938.24
SIMMONS TIRE SERVICE 255/60R EAGLE ENFOR-E23 799.40
SOUTHERN CALIFORNIA EDISON 7269-10/1/25-10/31/25 9,101.43 SOUTHERN CALIFORNIA GAS CO. 1672- 9/25/25-10/27/25 66.39 STAPLES, INC. HP 89A BLACK TONER 533.87
T-MOBILE PD 9/21-10/20/25 HOTSPOT 810.73
TELSTAR INSTRUMENTS PUMP OILER CONTACT-WWTP 1,112.21
TRANSUNION RISK & ALTERNATIVE OCT 2025 PERSON SEARCH 100.00 UNIFIRST CORPORATION 10/21/25 UNIFORM CLEANIN 681.82
UNIVAR SOLUTIONS USA INC NOVSOD HYPO 1906 MYER 8,663.83 December 9, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
11/18/2025 8:43:10 Payments for Publication GL335R-V08.22 PAGE Approved on 11/14/2025 for Payments Through 11/14/2025
Vendor Name Description Amount
USA BLUEBOOK WWTP HACH SAMPLERS 22,606.76
VAST NETWORKS NOV 2025 UTILITY 2,500.00
VOLLMER EXCAVATION, L.P. TEN WHEELER COLD MIX 1,366.27
4CREEKS, INC 22164 EXETER CITY STANDA 2,850.00
** Final Totals... 222,918.90
December 9, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
11/18/2025 8:43:10 Payments for Publication GL335R-V08.22 PAGE TOTAL NUMBER OF RECORDS PRINTED 274
December 9, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
11/18/2025 08:43:10 Payments for Publication GL060S-V08.22 RECAPPAGE GL335R
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
104 GENERAL FUND 71,944.59
105 WATER FUND 24,083.58
106 SANITATION FUND 552.12
107 SEWER FUND 47,605.80
109 GAS TAX FUND 8,975.29
113 TRANSPORTATION FUND 23,364.47
131 MEASURE R 12,806.23
136 ROAD MAINTENANCE REHAB 344.94
140 LANDSCAPE AND LIGHTING DISTR 13,697.60
141 MEASURE P 19,544.28
TOTAL ALL FUNDS 222,918.90
BANK RECAP:
BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 222,918.90
TOTAL ALL BANKS 222,918.90
December 9, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
11/26/2025 15:27:19 Payments for Publication GL050S-V08.22 COVERPAGE GL335R
Report Selection:
Run Group... 112825 Comment... CHECK RUN 11/28/2025
Approval Date for Report........... 11 28 2025
Payments Through Date.............. 11 28 2025
Cutoff Amount to be Used........... 0000000
RUN GROUP... 112825 COMMENT... CHECK RUN 11/28/2025
DATA-JE-ID DATA COMMENT
-------------- ------------------------
D-11282025-343 CHECK RUN 11/28/2025
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 LASERHP4 Y S 6 066 10
December 9, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
11/26/2025 15:27:19 Payments for Publication GL335R-V08.22 PAGE Approved on 11/28/2025 for Payments Through 11/28/2025
Vendor Name Description Amount
ADVENTIST HEALTH TULARE OCT LAB FEES 145.00
AT&T OCT 2025 LIVESCAN 426.32
BEATWEAR INC. HERNANDEZ, A- UNIFORM 724.08
BENEDICT/ ANN UB DEPOSIT REFUND 124.79
BLUE SHIELD OF CALIFORNIA 12/1/25-12/31/25 47,221.11
BUZZ KILL PEST CONTROL OCT 1907 W MYER PEST C 244.00
C.L.E.A. DEC 2025 LT DISABILITY 128.00
CALIFORNIA BUSINESS MACHINES ADMIN 10/1-10/31/25 OVER 2,022.23 CENTRAL VALLEY BUSINESS FORMS ENVELOPES W/ WINDOWS 278.34 CIVICA LAW GROUP, APC OCT 528 D ST CODE ENFORC 13,559.44 CONSENSUS CLOUD SOLUTIONS EFAX NOV MAINTENANCE FEE 244.31 CONSOLIDATED ELECTRICAL DISTRI 10X10X4 NEMA KNOCKOUTS 286.24 COUNTY OF TULARE INSTALL RADIO FOR VEH792 14,015.45
DELTA LIQUID ENERGY, ARRO AUTO MOTOR VECHICLE FUEL 5.30 DOOLEY ENTERPRISES INC 223 64GR RANGER AMMO 900.23
ELITE CORPORATE MEDICAL SERV MEDICAL CLINIC FEE-53 1,404.50 EMD NETWORKING SERVICES, INC. ADMIN/PD SONIC WALL 688.52 EMERGENCY VEHICLE GROUP INC 2027 EMERGNCY RESP ENGIN 1,256,583.65 EMPLOYER DRIVEN SOLUTIONS DEC 2025 CLAIMS 4,099.35
EXETER IRRIGATION & SUPPLY 1" PVC PIPE-WWTP 691.20
EXETER PLUMBING CO. BRICKHOUSE PRK-BACKFLOW 748.91
FRONTIER CALIFORNIA INC. 5139-11/14/25-12/13/25 784.64
FUSION CONNECT, INC 0966- 10/18/25-11/17/25 1,106.68
GOVERNMENT REVENUE SOLUTIONS CLEARVIEW/STARS 2ND QTR 731.99 GROVE/ BRAYDEN FUEL FOR ARIAS TRAINING 59.00
HPS WEST, INC 1' BLMJ METER LF BODY 3,496.68
JACK GRIGGS INC RED DIESEL BT 1,864.85
KAWEAH PUMP, INC. WELL 10 MOBILIZED RIG 2,856.00
MCCORMICK KABOT JENNER & LEW JUL 25 LEGAL SERVICES 2,971.00 MCGRATH RENTCORP & SUBSIDIARIE MOBILE OFFICE PICKUP 4,748.49 MID VALLEY DISPOSAL, LLC NOV 2025 MID VALLEY 121,997.18 MYERS/ LEE D PD/ADMIN OFFICE FURNITUR 9,998.05
NOTED TECHNOLOGY SOLUTIONS INC ADOBE ACROBAT PRO-12 MON 481.25 OROZCO/ EVELINA UB DEPSOIT REFUND 64.79
PACE SUPPLY CORP. TYPE K SOFT COPPER PIPE 6,290.14
PATTISON/ LESLIE LIVE SCAN REIMBURSEMENT 27.85
PRINCIPAL LIFE INSURANCE CO. DEC PREMIUM-31 4,570.08
QUAD KNOPF ENGINEERING 250008 25 GEN ENG SERVIC 360.00
REYES/ JOSEPH UB DEPOSIT REFUND 167.26
ROGERS, ANDERSON, MALODY & FY 24/25 AUDIT-OCT BILLI 13,463.89 SELF-HELP ENTERPRISES OCT 98-CDBG/STBG AT 8.60 1,316.20 SOUTHERN CALIFORNIA EDISON 9143-10/9/25-11/6/25 36,154.45 UNIVAR SOLUTIONS USA INC NOV SOD HYPO 1906 W MYER 5,542.72 VALLEY EXPETEC DEC MONTHLY BILLING 7,900.42
VERIZON WIRELESS PD-9/29/25-10/28/25 630.81
VOLLMER EXCAVATION, L.P. DELIVERY OF CLASS 2 BASE 1,333.01 ** Final Totals... 1,573,458.40
December 9, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
11/26/2025 15:27:19 Payments for Publication GL335R-V08.22 PAGE TOTAL NUMBER OF RECORDS PRINTED 217
December 9, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
11/26/2025 15:27:19 Payments for Publication GL060S-V08.22 RECAPPAGE GL335R
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
104 GENERAL FUND 1,321,306.06
105 WATER FUND 42,966.45
106 SANITATION FUND 124,100.66
107 SEWER FUND 25,332.13
109 GAS TAX FUND 315.62
111 CDBG REVOLVING FUND 842.80
113 TRANSPORTATION FUND 270.00
116 LOW/MODERATE HOUSING FUND 134.40
117 FTHB PROGRAM INCOME FUND 313.20
121 INSURANCE FUND 57,295.04
128 GRANTS 25.80
131 MEASURE R 270.00
141 MEASURE P 286.24
TOTAL ALL FUNDS 1,573,458.40
BANK RECAP:
BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 1,573,458.40
TOTAL ALL BANKS 1,573,458.40
December 9, 2025 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
December 9, 2025
Wording for Agenda:
Approval of Payroll for the Periods of September 22, 2025, to October 5, 2025, October 6, 2025, to October 19, 2025, October 20, 2025, to November 2, 2025, and for November 3, 2025, to November 16, 2025.
Submitting Department:
Finance
Contact Name:
Eekhong Franco, Finance Director
Staff recommend that the City Council approve payroll for the Periods of September 22, 2025, to October 5, 2025, October 6, 2025, to October 19, 2025, October 20, 2025, to November 2, 2025, and for November 3, 2025, to November 16, 2025, in the following amounts. • $93,012.32 for September 22, 2025, to October 5, 2025, period with a check date of October 10, 2025.
• $91,318.28 for October 6, 2025, to October 19, 2025, period with a check date of October 24, 2025.
• $93,321.30 for October 20, 2025, to November 2, 2025, period with a check date of November 7, 2025.
• $97,206.25 for November 3, 2025, to November 16, 2025, period with a check date of November 21, 2025.
This item requests City Council approval of payroll expenditures incurred during the pay periods of September 22, 2025, to October 5, 2025, October 6, 2025, to October 19, 2025, October 20, 2025, to November 2, 2025, and for November 3, 2025, to November 16, 2025. Timely approval ensures the city remains compliant with labor obligations and continues uninterrupted compensation to employees.
For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R. __
Agenda Item Number: I.4.
Department Recommendation:
Summary:
December 9, 2025 Regular Meeting of the Exeter City Council
The City of Exeter processes payroll on a biweekly basis. City Council approval is required for each payroll cycle as part of the city’s fiscal oversight procedures. The current payroll covers all regular full-time, part-time, and temporary employees for the specified pay period. • Total payroll amount: $374,858.15 (for September 22 – November 16, 2025, payroll periods)
• Funding source: Approved departmental salary budgets
• Budget implications: Payroll is within the adopted Fiscal Year 2025-2026 budget; no additional funds are required.
Payroll approval is a standing item brought to the City Council regularly to ensure accountability and continuity of operations.
• Payroll Register for the period September 22, 2025, to October 5, 2025. • Payroll Register for the period October 6, 2025, to October 19, 2025. • Payroll Register for the period October 20, 2025, to November 2, 2025. • Payroll Register for the period November 3, 2025, to November 16, 2025.
I move to approve payroll in the amount of $374,858.15 for the periods of September 22, 2025, to October 5, 2025, October 6, 2025, to October 19, 2025, October 20, 2025, to November 2, 2025, and for November 3, 2025, to November 16, 2025.
Background:
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
December 9, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-10/09/2025 13.26.00 PAGE 1 CHECK FORM..CHEK CHECK REGISTER PR311R-V14.24 Paymate
PERIOD 1 DATING 9/22/2025-10/05/2025 CHECK DATE 10/10/2025
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
1751 63.69 CA STATE DISBURSEMENT UN 2 1 VENDOR CHECK
1752 46.17 JOHNSON/JACOB 739 1
1753 38.09 RICH/RYLAN TATE 769 1
1754 365.71 CREECH/JACE W 777 1
TOTALS FOR CHECK FORM: CHEK
NEGOTIABLE CHECKS COUNTS
449.97 *EMPLOYEE CHECKS 3
63.69 *VENDOR CHECKS 1
0.00 *BANK CHECKS 0
513.66 **TOTAL NEGOTIABLE CHECKS 4
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
513.66 **TOTAL FOR CHECK FORM
NON-NEGOTIABLE CHECKS
0.00 *DIRECT DEPOSIT STUBS 0
0.00 *VENDOR DIR DEP STUBS 0
December 9, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-10/09/2025 13.26.00 PAGE 2 CHECK FORM..STUB CHECK REGISTER PR311R-V14.24 Paymate
PERIOD 1 DATING 9/22/2025-10/05/2025 CHECK DATE 10/10/2025
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
54131 175.50 CLOCEA 4 1 VENDOR STUB ONLY
54132 280.00 EXETER POLICE OFFICER AS 3 1 VENDOR STUB ONLY 54133 163.53 EXETER POLICE OFFICER AS 3A 1 VENDOR STUB ONLY 54134 2,228.50 ARIAS/CHRISTINA 730 1 STUB ONLY
54135 2,689.53 QUINTANA FRANCESCA N 742 1 STUB ONLY
54136 4,722.16 RIDENOUR/JASON CHARLES 763 1 STUB ONLY
54137 1,483.34 CARTER/AMY JO 502 1 STUB ONLY
54138 4,284.37 FRANCO/EEKHONG 304 1 STUB ONLY
54139 2,947.80 HERNANDEZ/XOCHITL 306 1 STUB ONLY
54140 278.07 MILLER/CATHEY RENE 734 1 STUB ONLY
54141 780.49 RAMOS LEON/YOSENIA 776 1 STUB ONLY
54142 1,706.76 TOBIAS/ANTHONY JORDAN 746 1 STUB ONLY
54143 342.85 VEGA/ASHLEY MAKAYLA 753 1 STUB ONLY
54144 2,296.53 BROWN/ANDREW EUGENE 762 1 STUB ONLY
54145 2,398.56 BRYANT/EZRA JOSEPH 752 1 STUB ONLY
54146 1,705.32 CARRETERO/VANESSA 402 1 STUB ONLY
54147 3,080.71 GIEFER/MICHAEL DAVID 438 1 STUB ONLY
54148 1,924.31 GREEN GROVE/BRAYDEN TAY 767 1 STUB ONLY
54149 3,195.11 HEINKS/RYAN DAVID 765 1 STUB ONLY
54150 1,316.67 HILL/HANNAH GRACE 747 1 STUB ONLY
54151 1,906.03 LINARES/FRANCISCO JR 772 1 STUB ONLY
54152 1,881.74 MAGANA MARTINEZ JOEL 773 1 STUB ONLY
54153 3,544.65 MOORE/ROBERT HARRY 764 1 STUB ONLY
54154 2,800.47 PRIDEAUX/TRACI 448 1 STUB ONLY
54155 2,573.86 ROBLES JR/EVERARDO 744 1 STUB ONLY
54156 4,344.74 SCHIMPF/ROBERT BRIAN 766 1 STUB ONLY
54157 2,331.06 SHIELDS/ZION 708 1 STUB ONLY
54158 2,137.09 VILLARREAL/ISIDRO 707 1 STUB ONLY
54159 3,092.74 YARBER/ISABEL 422 1 STUB ONLY
54160 1,555.56 ALDRIDGE/GARY 618 1 STUB ONLY
54161 3,537.41 BOUDREAUX/ZACHARY MICHA 756 1 STUB ONLY
54162 2,166.17 ESPINOLA/DANIEL M 602 1 STUB ONLY
54163 15.15 GOLDSTROM/NORMAN 629 1 STUB ONLY
54164 1,840.08 HUGGINS/KYLE AARON 621 1 STUB ONLY
54165 1,866.92 RIVERA/RYAN 733 1 STUB ONLY
54166 783.04 WENDT/EDDIE 626 1 STUB ONLY
54167 259.04 ALANIZ/WYATT BLAIN 757 1 STUB ONLY
54168 53.33 ARIAS/KAYLA OLIVIA 774 1 STUB ONLY
54169 274.28 BARSS/TYLER ANN 758 1 STUB ONLY
54170 152.38 BUCKLES/HUNTER DAVIN 770 1 STUB ONLY
54171 91.42 DOBBS/JACOB ALLEN 771 1 STUB ONLY
54172 1,960.81 GARVER/ELIJAH 712 1 STUB ONLY
54173 83.82 RUBIO/IVAN 750 1 STUB ONLY
54174 1,804.50 ARROYO/MARIE 623 1 STUB ONLY
54175 2,252.39 MILLAN/MARCUS 622 1 STUB ONLY
54176 1,528.31 QUIROZ/PATRICK P 512 1 STUB ONLY
54177 1,608.70 RAMIREZ/GABRIEL GRACILI 761 1 STUB ONLY
54178 1,475.87 RAMIREZ/JUAN 608 1 STUB ONLY
December 9, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-10/09/2025 13.26.00 PAGE 3 CHECK FORM..STUB CHECK REGISTER PR311R-V14.24 Paymate
PERIOD 1 DATING 9/22/2025-10/05/2025 CHECK DATE 10/10/2025
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
54179 701.72 RANGEL/JOSE A 775 1 STUB ONLY
54180 240.85 CARRASCO/MICHAEL 759 1 STUB ONLY
54181 940.05 CARRASCO/MICHAEL 759 2 STUB ONLY
54182 3,622.57 HIFNER/CHRISTOPHER 736 1 STUB ONLY
54183 1,071.80 O'SHAUGHNESSY/BRIDGET E 751 1 STUB ONLY
TOTALS FOR CHECK FORM: STUB
NEGOTIABLE CHECKS COUNTS
0.00 *EMPLOYEE CHECKS 0
0.00 *VENDOR CHECKS 0
0.00 *BANK CHECKS 0
0.00 **TOTAL NEGOTIABLE CHECKS 0
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
0.00 **TOTAL FOR CHECK FORM
NON-NEGOTIABLE CHECKS
91,879.63 *DIRECT DEPOSIT STUBS 50
619.03 *VENDOR DIR DEP STUBS 3
December 9, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-10/09/2025 13.26.00 PAGE 4 RECAP BY FUND CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.24 Paymate PERIOD 1 DATING 9/22/2025-10/05/2025 CHECK DATE 10/10/2025
EMPLOYER FUND HOME WORKED WORKED
CODE CODE TOTALS TOTALS DIR DEP
1 104 76,717.13 56,045.38 55,961.12
1 105 9,737.20 15,222.77 15,039.91
1 106 .00 1,061.61 1,061.61
1 107 .00 11,778.92 11,596.07
1 121 .00 2,345.65 2,345.65
1 141 5,875.27 5,875.27 5,875.27
NOTE--"HOME TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY HOME FUND (NET PAY + REIMB. EXP.) #2 PAYROLL REGISTER (CHECK AMOUNT)
NOTE--"WORKED TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY FUND WORKED (NET PAY + REIMB. EXP.) #2 LABOR DISTRIBUTION (NET PAY + REIMB. EXP.)
December 9, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-10/09/2025 13.26.00 PAGE 5 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.24 Paymate PERIOD 1 DATING 9/22/2025-10/05/2025 CHECK DATE 10/10/2025
EMR FUND DEPT HOME FULL PART TEMP FEMALE
CODE CODE CODE TOTALS EMPLOYEE COUNTS
1 104 401 CITY COUNCIL 46.17 1
1 104 402 ADMINISTRATION 9,640.19 3 2
1 104 403 FINANCE 11,823.68 5 1 1 6
1 104 421 POLICE 40,529.59 16 4
1 104 431 STREET 11,764.33 5 2
1 104 471 RECREATION 2,913.17 1 7 3
1 105 461 WATER 9,737.20 5 2 1
1 141 405 COMM SERVICE OFFICER 1,180.90 1
1 141 421 POLICE 3,622.57 1
1 141 471 RECREATION LEADER 1,071.80 1 1
TOTAL 92,329.60 38 13 1 17
December 9, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-10/09/2025 13.26.00 PAGE 6 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.24 Paymate PERIOD 1 DATING 9/22/2025-10/05/2025 CHECK DATE 10/10/2025
EMPLOYER FUND HOME WORKED WORKED
CODE CODE TOTALS TOTALS DIR DEP
GRAND TOTALS
NEGOTIABLE CHECKS COUNTS
449.97 *EMPLOYEE CHECKS 3
63.69 *VENDOR CHECKS 1
0.00 *BANK CHECKS 0
513.66 **TOTAL NEGOTIABLE CHECKS 4
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
513.66 ***GRAND TOTAL
NON-NEGOTIABLE CHECKS
91,879.63 *DIRECT DEPOSIT STUBS 50
619.03 *VENDOR DIR DEP STUBS 3
92,498.66 **TOTAL NON-NEGOTIABLE CHECKS 53
NEGOTIABLE CHECKS/NON-NEGOTIABLE CHECKS
449.97 *EMPLOYEE CHECKS 3
63.69 *VENDOR CHECKS 1
0.00 *BANK CHECKS 0
91,879.63 *DIRECT DEPOSIT STUBS 50
619.03 *VENDOR DIR DEP STUBS 3
93,012.32 ***TOTAL NEGOTIABLE & NON-NEGOT 57
0.00 *OTHER CHECKS 0
93,012.32 ***TOTAL NEG, NON-NEG, OTHER CHECKS
TOTAL SEQ 1 FEMALES 17
December 9, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-10/23/2025 14.06.55 PAGE 1 CHECK FORM..CHEK CHECK REGISTER PR311R-V14.24 Paymate
PERIOD 2 DATING 10/06/2025-10/19/2025 CHECK DATE 10/24/2025
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
1755 63.69 CA STATE DISBURSEMENT UN 2 1 VENDOR CHECK
1756 349.56 FRANCHISE TAX BOARD 7D 1 VENDOR CHECK
1757 76.18 RICH/RYLAN TATE 769 1
1758 91.42 SHIPMAN/LEVI J 778 1
1759 701.72 CREECH/JACE W 777 1
TOTALS FOR CHECK FORM: CHEK
NEGOTIABLE CHECKS COUNTS
869.32 *EMPLOYEE CHECKS 3
413.25 *VENDOR CHECKS 2
0.00 *BANK CHECKS 0
1,282.57 **TOTAL NEGOTIABLE CHECKS 5
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
1,282.57 **TOTAL FOR CHECK FORM
NON-NEGOTIABLE CHECKS
0.00 *DIRECT DEPOSIT STUBS 0
0.00 *VENDOR DIR DEP STUBS 0
December 9, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-10/23/2025 14.06.55 PAGE 2 CHECK FORM..STUB CHECK REGISTER PR311R-V14.24 Paymate
PERIOD 2 DATING 10/06/2025-10/19/2025 CHECK DATE 10/24/2025
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
54184 175.50 CLOCEA 4 1 VENDOR STUB ONLY
54185 280.00 EXETER POLICE OFFICER AS 3 1 VENDOR STUB ONLY 54186 163.53 EXETER POLICE OFFICER AS 3A 1 VENDOR STUB ONLY 54187 2,233.75 ARIAS/CHRISTINA 730 1 STUB ONLY
54188 2,689.53 QUINTANA FRANCESCA N 742 1 STUB ONLY
54189 4,722.16 RIDENOUR/JASON CHARLES 763 1 STUB ONLY
54190 1,497.87 CARTER/AMY JO 502 1 STUB ONLY
54191 4,289.62 FRANCO/EEKHONG 304 1 STUB ONLY
54192 2,947.80 HERNANDEZ/XOCHITL 306 1 STUB ONLY
54193 1,488.18 RAMOS LEON/YOSENIA 776 1 STUB ONLY
54194 1,698.87 TOBIAS/ANTHONY JORDAN 746 1 STUB ONLY
54195 342.85 VEGA/ASHLEY MAKAYLA 753 1 STUB ONLY
54196 2,052.05 BROWN/ANDREW EUGENE 762 1 STUB ONLY
54197 2,762.29 BRYANT/EZRA JOSEPH 752 1 STUB ONLY
54198 1,705.32 CARRETERO/VANESSA 402 1 STUB ONLY
54199 3,080.71 GIEFER/MICHAEL DAVID 438 1 STUB ONLY
54200 2,047.35 GREEN GROVE/BRAYDEN TAY 767 1 STUB ONLY
54201 3,195.11 HEINKS/RYAN DAVID 765 1 STUB ONLY
54202 1,316.67 HILL/HANNAH GRACE 747 1 STUB ONLY
54203 1,941.66 LINARES/FRANCISCO JR 772 1 STUB ONLY
54204 1,881.74 MAGANA MARTINEZ JOEL 773 1 STUB ONLY
54205 3,544.65 MOORE/ROBERT HARRY 764 1 STUB ONLY
54206 2,392.48 PRIDEAUX/TRACI 448 1 STUB ONLY
54207 2,468.97 ROBLES JR/EVERARDO 744 1 STUB ONLY
54208 4,344.74 SCHIMPF/ROBERT BRIAN 766 1 STUB ONLY
54209 2,297.62 SHIELDS/ZION 708 1 STUB ONLY
54210 2,355.21 VILLARREAL/ISIDRO 707 1 STUB ONLY
54211 2,098.37 YARBER/ISABEL 422 1 STUB ONLY
54212 1,752.44 ALDRIDGE/GARY 618 1 STUB ONLY
54213 3,141.64 BOUDREAUX/ZACHARY MICHA 756 1 STUB ONLY
54214 2,166.17 ESPINOLA/DANIEL M 602 1 STUB ONLY
54215 32.74 GOLDSTROM/NORMAN 629 1 STUB ONLY
54216 1,840.08 HUGGINS/KYLE AARON 621 1 STUB ONLY
54217 1,667.86 RIVERA/RYAN 733 1 STUB ONLY
54218 947.89 WENDT/EDDIE 626 1 STUB ONLY
54219 228.56 ALANIZ/WYATT BLAIN 757 1 STUB ONLY
54220 45.71 ARIAS/KAYLA OLIVIA 774 1 STUB ONLY
54221 53.33 BARSS/TYLER ANN 758 1 STUB ONLY
54222 91.42 DOBBS/JACOB ALLEN 771 1 STUB ONLY
54223 2,048.13 GARVER/ELIJAH 712 1 STUB ONLY
54224 60.96 RUBIO/IVAN 750 1 STUB ONLY
54225 1,804.50 ARROYO/MARIE 623 1 STUB ONLY
54226 2,047.33 MILLAN/MARCUS 622 1 STUB ONLY
54227 1,533.56 QUIROZ/PATRICK P 512 1 STUB ONLY
54228 1,727.88 RAMIREZ/GABRIEL GRACILI 761 1 STUB ONLY
54229 1,983.51 RAMIREZ/JUAN 608 1 STUB ONLY
54230 701.72 RANGEL/JOSE A 775 1 STUB ONLY
54231 3,418.19 HIFNER/CHRISTOPHER 736 1 STUB ONLY
December 9, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-10/23/2025 14.06.55 PAGE 3 CHECK FORM..STUB CHECK REGISTER PR311R-V14.24 Paymate
PERIOD 2 DATING 10/06/2025-10/19/2025 CHECK DATE 10/24/2025
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
54232 727.49 O'SHAUGHNESSY/BRIDGET E 751 1 STUB ONLY
TOTALS FOR CHECK FORM: STUB
NEGOTIABLE CHECKS COUNTS
0.00 *EMPLOYEE CHECKS 0
0.00 *VENDOR CHECKS 0
0.00 *BANK CHECKS 0
0.00 **TOTAL NEGOTIABLE CHECKS 0
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
0.00 **TOTAL FOR CHECK FORM
NON-NEGOTIABLE CHECKS
89,416.68 *DIRECT DEPOSIT STUBS 46
619.03 *VENDOR DIR DEP STUBS 3
December 9, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-10/23/2025 14.06.55 PAGE 4 RECAP BY FUND CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.24 Paymate PERIOD 2 DATING 10/06/2025-10/19/2025 CHECK DATE 10/24/2025
EMPLOYER FUND HOME WORKED WORKED
CODE CODE TOTALS TOTALS DIR DEP
1 104 75,640.10 55,313.01 55,145.41
1 105 10,500.22 15,445.12 15,094.25
1 106 .00 1,059.43 1,059.43
1 107 .00 11,994.67 11,643.82
1 121 .00 2,328.09 2,328.09
1 141 4,145.68 4,145.68 4,145.68
NOTE--"HOME TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY HOME FUND (NET PAY + REIMB. EXP.) #2 PAYROLL REGISTER (CHECK AMOUNT)
NOTE--"WORKED TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY FUND WORKED (NET PAY + REIMB. EXP.) #2 LABOR DISTRIBUTION (NET PAY + REIMB. EXP.)
December 9, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-10/23/2025 14.06.55 PAGE 5 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.24 Paymate PERIOD 2 DATING 10/06/2025-10/19/2025 CHECK DATE 10/24/2025
EMR FUND DEPT HOME FULL PART TEMP FEMALE
CODE CODE CODE TOTALS EMPLOYEE COUNTS
1 104 402 ADMINISTRATION 9,645.44 3 2
1 104 403 FINANCE 12,265.19 5 1 5
1 104 421 POLICE 39,484.94 16 4
1 104 431 STREET 11,548.82 5 2
1 104 471 RECREATION 2,695.71 1 7 3
1 105 461 WATER 10,500.22 5 2 1
1 141 421 POLICE 3,418.19 1
1 141 471 RECREATION LEADER 727.49 1 1
TOTAL 90,286.00 37 12 16
December 9, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-10/23/2025 14.06.55 PAGE 6 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.24 Paymate PERIOD 2 DATING 10/06/2025-10/19/2025 CHECK DATE 10/24/2025
EMPLOYER FUND HOME WORKED WORKED
CODE CODE TOTALS TOTALS DIR DEP
GRAND TOTALS
NEGOTIABLE CHECKS COUNTS
869.32 *EMPLOYEE CHECKS 3
413.25 *VENDOR CHECKS 2
0.00 *BANK CHECKS 0
1,282.57 **TOTAL NEGOTIABLE CHECKS 5
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
1,282.57 ***GRAND TOTAL
NON-NEGOTIABLE CHECKS
89,416.68 *DIRECT DEPOSIT STUBS 46
619.03 *VENDOR DIR DEP STUBS 3
90,035.71 **TOTAL NON-NEGOTIABLE CHECKS 49
NEGOTIABLE CHECKS/NON-NEGOTIABLE CHECKS
869.32 *EMPLOYEE CHECKS 3
413.25 *VENDOR CHECKS 2
0.00 *BANK CHECKS 0
89,416.68 *DIRECT DEPOSIT STUBS 46
619.03 *VENDOR DIR DEP STUBS 3
91,318.28 ***TOTAL NEGOTIABLE & NON-NEGOT 54
0.00 *OTHER CHECKS 0
91,318.28 ***TOTAL NEG, NON-NEG, OTHER CHECKS
TOTAL SEQ 1 FEMALES 16
December 9, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-11/06/2025 11.40.19 PAGE 1 CHECK FORM..CHEK CHECK REGISTER PR311R-V14.24 Paymate
PERIOD 1 DATING 10/20/2025-11/02/2025 CHECK DATE 11/07/2025
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
1760 63.69 CA STATE DISBURSEMENT UN 2 1 VENDOR CHECK
1761 349.56 FRANCHISE TAX BOARD 7D 1 VENDOR CHECK
1762 99.04 RICH/RYLAN TATE 769 1
1763 60.95 SHIPMAN/LEVI J 778 1
1764 701.72 CREECH/JACE W 777 1
TOTALS FOR CHECK FORM: CHEK
NEGOTIABLE CHECKS COUNTS
861.71 *EMPLOYEE CHECKS 3
413.25 *VENDOR CHECKS 2
0.00 *BANK CHECKS 0
1,274.96 **TOTAL NEGOTIABLE CHECKS 5
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
1,274.96 **TOTAL FOR CHECK FORM
NON-NEGOTIABLE CHECKS
0.00 *DIRECT DEPOSIT STUBS 0
0.00 *VENDOR DIR DEP STUBS 0
December 9, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-11/06/2025 11.40.19 PAGE 2 CHECK FORM..STUB CHECK REGISTER PR311R-V14.24 Paymate
PERIOD 1 DATING 10/20/2025-11/02/2025 CHECK DATE 11/07/2025
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
54233 175.50 CLOCEA 4 1 VENDOR STUB ONLY
54234 364.00 EXETER POLICE OFFICER AS 3 1 VENDOR STUB ONLY 54235 201.53 EXETER POLICE OFFICER AS 3A 1 VENDOR STUB ONLY 54236 2,228.50 ARIAS/CHRISTINA 730 1 STUB ONLY
54237 2,689.53 QUINTANA FRANCESCA N 742 1 STUB ONLY
54238 4,722.16 RIDENOUR/JASON CHARLES 763 1 STUB ONLY
54239 1,483.34 CARTER/AMY JO 502 1 STUB ONLY
54240 3,372.40 FRANCO/EEKHONG 304 1 STUB ONLY
54241 2,947.80 HERNANDEZ/XOCHITL 306 1 STUB ONLY
54242 196.05 MILLER/CATHEY RENE 734 1 STUB ONLY
54243 1,488.18 RAMOS LEON/YOSENIA 776 1 STUB ONLY
54244 1,698.87 TOBIAS/ANTHONY JORDAN 746 1 STUB ONLY
54245 342.85 VEGA/ASHLEY MAKAYLA 753 1 STUB ONLY
54246 1,986.80 BROWN/ANDREW EUGENE 762 1 STUB ONLY
54247 2,720.87 BRYANT/EZRA JOSEPH 752 1 STUB ONLY
54248 1,705.32 CARRETERO/VANESSA 402 1 STUB ONLY
54249 3,080.71 GIEFER/MICHAEL DAVID 438 1 STUB ONLY
54250 2,258.91 GREEN GROVE/BRAYDEN TAY 767 1 STUB ONLY
54251 3,349.86 HEINKS/RYAN DAVID 765 1 STUB ONLY
54252 1,738.99 HERNANDEZ/ANDY 780 1 STUB ONLY
54253 1,316.67 HILL/HANNAH GRACE 747 1 STUB ONLY
54254 1,812.87 LINARES/FRANCISCO JR 772 1 STUB ONLY
54255 1,923.54 MAGANA MARTINEZ JOEL 773 1 STUB ONLY
54256 3,544.65 MOORE/ROBERT HARRY 764 1 STUB ONLY
54257 1,738.99 MORALES/SKYLEENA ROSE 779 1 STUB ONLY
54258 2,239.45 PRIDEAUX/TRACI 448 1 STUB ONLY
54259 140.93 QUALLS/DAYMON 607 1 STUB ONLY
54260 2,644.57 ROBLES JR/EVERARDO 744 1 STUB ONLY
54261 4,344.74 SCHIMPF/ROBERT BRIAN 766 1 STUB ONLY
54262 2,397.41 SHIELDS/ZION 708 1 STUB ONLY
54263 2,137.09 VILLARREAL/ISIDRO 707 1 STUB ONLY
54264 192.08 YARBER/ISABEL 422 1 STUB ONLY
54265 1,555.56 ALDRIDGE/GARY 618 1 STUB ONLY
54266 3,537.41 BOUDREAUX/ZACHARY MICHA 756 1 STUB ONLY
54267 2,166.17 ESPINOLA/DANIEL M 602 1 STUB ONLY
54268 246.52 GOLDSTROM/NORMAN 629 1 STUB ONLY
54269 1,840.08 HUGGINS/KYLE AARON 621 1 STUB ONLY
54270 1,982.89 RIVERA/RYAN 733 1 STUB ONLY
54271 783.04 WENDT/EDDIE 626 1 STUB ONLY
54272 396.18 ALANIZ/WYATT BLAIN 757 1 STUB ONLY
54273 53.33 ARIAS/KAYLA OLIVIA 774 1 STUB ONLY
54274 198.09 BARSS/TYLER ANN 758 1 STUB ONLY
54275 1,602.05 GARVER/ELIJAH 712 1 STUB ONLY
54276 175.24 RUBIO/IVAN 750 1 STUB ONLY
54277 1,804.50 ARROYO/MARIE 623 1 STUB ONLY
54278 2,394.50 MILLAN/MARCUS 622 1 STUB ONLY
54279 1,528.31 QUIROZ/PATRICK P 512 1 STUB ONLY
54280 1,727.88 RAMIREZ/GABRIEL GRACILI 761 1 STUB ONLY
December 9, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-11/06/2025 11.40.19 PAGE 3 CHECK FORM..STUB CHECK REGISTER PR311R-V14.24 Paymate
PERIOD 1 DATING 10/20/2025-11/02/2025 CHECK DATE 11/07/2025
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
54281 1,475.87 RAMIREZ/JUAN 608 1 STUB ONLY
54282 701.72 RANGEL/JOSE A 775 1 STUB ONLY
54283 3,969.60 HIFNER/CHRISTOPHER 736 1 STUB ONLY
54284 722.24 O'SHAUGHNESSY/BRIDGET E 751 1 STUB ONLY
TOTALS FOR CHECK FORM: STUB
NEGOTIABLE CHECKS COUNTS
0.00 *EMPLOYEE CHECKS 0
0.00 *VENDOR CHECKS 0
0.00 *BANK CHECKS 0
0.00 **TOTAL NEGOTIABLE CHECKS 0
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
0.00 **TOTAL FOR CHECK FORM
NON-NEGOTIABLE CHECKS
91,305.31 *DIRECT DEPOSIT STUBS 49
741.03 *VENDOR DIR DEP STUBS 3
December 9, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-11/06/2025 11.40.19 PAGE 4 RECAP BY FUND CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.24 Paymate PERIOD 1 DATING 10/20/2025-11/02/2025 CHECK DATE 11/07/2025
EMPLOYER FUND HOME WORKED WORKED
CODE CODE TOTALS TOTALS DIR DEP
1 104 77,140.68 56,486.18 56,326.19
1 105 10,334.50 15,409.51 15,058.64
1 106 .00 1,099.03 1,099.03
1 107 .00 12,225.69 11,874.84
1 121 .00 2,254.77 2,254.77
1 141 4,691.84 4,691.84 4,691.84
NOTE--"HOME TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY HOME FUND (NET PAY + REIMB. EXP.) #2 PAYROLL REGISTER (CHECK AMOUNT)
NOTE--"WORKED TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY FUND WORKED (NET PAY + REIMB. EXP.) #2 LABOR DISTRIBUTION (NET PAY + REIMB. EXP.)
December 9, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-11/06/2025 11.40.19 PAGE 5 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.24 Paymate PERIOD 1 DATING 10/20/2025-11/02/2025 CHECK DATE 11/07/2025
EMR FUND DEPT HOME FULL PART TEMP FEMALE
CODE CODE CODE TOTALS EMPLOYEE COUNTS
1 104 402 ADMINISTRATION 9,640.19 3 2
1 104 403 FINANCE 11,529.49 5 1 1 6
1 104 421 POLICE 41,274.45 18 1 5
1 104 431 STREET 12,111.67 5 2
1 104 471 RECREATION 2,584.88 1 6 3
1 105 461 WATER 10,334.50 5 2 1
1 141 421 POLICE 3,969.60 1
1 141 471 RECREATION LEADER 722.24 1 1
TOTAL 92,167.02 39 12 1 18
December 9, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-11/06/2025 11.40.19 PAGE 6 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.24 Paymate PERIOD 1 DATING 10/20/2025-11/02/2025 CHECK DATE 11/07/2025
EMPLOYER FUND HOME WORKED WORKED
CODE CODE TOTALS TOTALS DIR DEP
GRAND TOTALS
NEGOTIABLE CHECKS COUNTS
861.71 *EMPLOYEE CHECKS 3
413.25 *VENDOR CHECKS 2
0.00 *BANK CHECKS 0
1,274.96 **TOTAL NEGOTIABLE CHECKS 5
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
1,274.96 ***GRAND TOTAL
NON-NEGOTIABLE CHECKS
91,305.31 *DIRECT DEPOSIT STUBS 49
741.03 *VENDOR DIR DEP STUBS 3
92,046.34 **TOTAL NON-NEGOTIABLE CHECKS 52
NEGOTIABLE CHECKS/NON-NEGOTIABLE CHECKS
861.71 *EMPLOYEE CHECKS 3
413.25 *VENDOR CHECKS 2
0.00 *BANK CHECKS 0
91,305.31 *DIRECT DEPOSIT STUBS 49
741.03 *VENDOR DIR DEP STUBS 3
93,321.30 ***TOTAL NEGOTIABLE & NON-NEGOT 57
0.00 *OTHER CHECKS 0
93,321.30 ***TOTAL NEG, NON-NEG, OTHER CHECKS
TOTAL SEQ 1 FEMALES 18
December 9, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-11/20/2025 12.28.38 PAGE 1 CHECK FORM..CHEK CHECK REGISTER PR311R-V14.24 Paymate
PERIOD 2 DATING 11/03/2025-11/16/2025 CHECK DATE 11/21/2025
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
1766 63.69 CA STATE DISBURSEMENT UN 2 1 VENDOR CHECK
1767 349.56 FRANCHISE TAX BOARD 7D 1 VENDOR CHECK
1768 365.71 PATTISON/LESLIE ALDENE 781 1
1769 38.09 RICH/RYLAN TATE 769 1
1770 601.20 CREECH/JACE W 777 1
TOTALS FOR CHECK FORM: CHEK
NEGOTIABLE CHECKS COUNTS
1,005.00 *EMPLOYEE CHECKS 3
413.25 *VENDOR CHECKS 2
0.00 *BANK CHECKS 0
1,418.25 **TOTAL NEGOTIABLE CHECKS 5
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
1,418.25 **TOTAL FOR CHECK FORM
NON-NEGOTIABLE CHECKS
0.00 *DIRECT DEPOSIT STUBS 0
0.00 *VENDOR DIR DEP STUBS 0
December 9, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-11/20/2025 12.28.38 PAGE 2 CHECK FORM..STUB CHECK REGISTER PR311R-V14.24 Paymate
PERIOD 2 DATING 11/03/2025-11/16/2025 CHECK DATE 11/21/2025
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
54285 175.50 CLOCEA 4 1 VENDOR STUB ONLY
54286 364.00 EXETER POLICE OFFICER AS 3 1 VENDOR STUB ONLY 54287 201.53 EXETER POLICE OFFICER AS 3A 1 VENDOR STUB ONLY 54288 2,233.75 ARIAS/CHRISTINA 730 1 STUB ONLY
54289 2,689.53 QUINTANA FRANCESCA N 742 1 STUB ONLY
54290 4,722.16 RIDENOUR/JASON CHARLES 763 1 STUB ONLY
54291 1,468.80 CARTER/AMY JO 502 1 STUB ONLY
54292 3,377.65 FRANCO/EEKHONG 304 1 STUB ONLY
54293 2,947.80 HERNANDEZ/XOCHITL 306 1 STUB ONLY
54294 728.75 MILLER/CATHEY RENE 734 1 STUB ONLY
54295 1,488.18 RAMOS LEON/YOSENIA 776 1 STUB ONLY
54296 1,667.28 TOBIAS/ANTHONY JORDAN 746 1 STUB ONLY
54297 548.56 VEGA/ASHLEY MAKAYLA 753 1 STUB ONLY
54298 2,093.49 BROWN/ANDREW EUGENE 762 1 STUB ONLY
54299 2,717.46 BRYANT/EZRA JOSEPH 752 1 STUB ONLY
54300 1,705.32 CARRETERO/VANESSA 402 1 STUB ONLY
54301 3,080.71 GIEFER/MICHAEL DAVID 438 1 STUB ONLY
54302 2,775.98 GREEN GROVE/BRAYDEN TAY 767 1 STUB ONLY
54303 3,349.86 HEINKS/RYAN DAVID 765 1 STUB ONLY
54304 2,102.03 HERNANDEZ/ANDY 780 1 STUB ONLY
54305 1,316.67 HILL/HANNAH GRACE 747 1 STUB ONLY
54306 1,899.00 LINARES/FRANCISCO JR 772 1 STUB ONLY
54307 2,009.01 MAGANA MARTINEZ JOEL 773 1 STUB ONLY
54308 3,544.65 MOORE/ROBERT HARRY 764 1 STUB ONLY
54309 1,896.39 MORALES/SKYLEENA ROSE 779 1 STUB ONLY
54310 2,769.03 PRIDEAUX/TRACI 448 1 STUB ONLY
54311 3,437.25 ROBLES JR/EVERARDO 744 1 STUB ONLY
54312 4,344.74 SCHIMPF/ROBERT BRIAN 766 1 STUB ONLY
54313 2,277.04 SHIELDS/ZION 708 1 STUB ONLY
54314 2,569.48 VILLARREAL/ISIDRO 707 1 STUB ONLY
54315 244.51 YARBER/ISABEL 422 1 STUB ONLY
54316 1,454.34 ALDRIDGE/GARY 618 1 STUB ONLY
54317 3,537.41 BOUDREAUX/ZACHARY MICHA 756 1 STUB ONLY
54318 2,166.17 ESPINOLA/DANIEL M 602 1 STUB ONLY
54319 210.76 GOLDSTROM/NORMAN 629 1 STUB ONLY
54320 1,840.08 HUGGINS/KYLE AARON 621 1 STUB ONLY
54321 1,667.86 RIVERA/RYAN 733 1 STUB ONLY
54322 783.04 WENDT/EDDIE 626 1 STUB ONLY
54323 289.51 ALANIZ/WYATT BLAIN 757 1 STUB ONLY
54324 91.42 ARIAS/KAYLA OLIVIA 774 1 STUB ONLY
54325 205.71 BARSS/TYLER ANN 758 1 STUB ONLY
54326 1,602.05 GARVER/ELIJAH 712 1 STUB ONLY
54327 1,804.50 ARROYO/MARIE 623 1 STUB ONLY
54328 2,432.97 MILLAN/MARCUS 622 1 STUB ONLY
54329 1,533.56 QUIROZ/PATRICK P 512 1 STUB ONLY
54330 2,082.61 RAMIREZ/GABRIEL GRACILI 761 1 STUB ONLY
54331 1,699.23 RAMIREZ/JUAN 608 1 STUB ONLY
54332 701.72 RANGEL/JOSE A 775 1 STUB ONLY
December 9, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-11/20/2025 12.28.38 PAGE 3 CHECK FORM..STUB CHECK REGISTER PR311R-V14.24 Paymate
PERIOD 2 DATING 11/03/2025-11/16/2025 CHECK DATE 11/21/2025
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
54333 4,211.46 HIFNER/CHRISTOPHER 736 1 STUB ONLY
54334 727.49 O'SHAUGHNESSY/BRIDGET E 751 1 STUB ONLY
TOTALS FOR CHECK FORM: STUB
NEGOTIABLE CHECKS COUNTS
0.00 *EMPLOYEE CHECKS 0
0.00 *VENDOR CHECKS 0
0.00 *BANK CHECKS 0
0.00 **TOTAL NEGOTIABLE CHECKS 0
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
0.00 **TOTAL FOR CHECK FORM
NON-NEGOTIABLE CHECKS
95,046.97 *DIRECT DEPOSIT STUBS 47
741.03 *VENDOR DIR DEP STUBS 3
December 9, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-11/20/2025 12.28.38 PAGE 4 RECAP BY FUND CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.24 Paymate PERIOD 2 DATING 11/03/2025-11/16/2025 CHECK DATE 11/21/2025
EMPLOYER FUND HOME WORKED WORKED
CODE CODE TOTALS TOTALS DIR DEP
1 104 80,257.23 59,463.10 59,059.30
1 105 10,855.79 15,915.12 15,614.51
1 106 .00 1,107.03 1,107.03
1 107 .00 12,371.27 12,070.68
1 121 .00 2,256.50 2,256.50
1 141 4,938.95 4,938.95 4,938.95
NOTE--"HOME TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY HOME FUND (NET PAY + REIMB. EXP.) #2 PAYROLL REGISTER (CHECK AMOUNT)
NOTE--"WORKED TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY FUND WORKED (NET PAY + REIMB. EXP.) #2 LABOR DISTRIBUTION (NET PAY + REIMB. EXP.)
December 9, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-11/20/2025 12.28.38 PAGE 5 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.24 Paymate PERIOD 2 DATING 11/03/2025-11/16/2025 CHECK DATE 11/21/2025
EMR FUND DEPT HOME FULL PART TEMP FEMALE
CODE CODE CODE TOTALS EMPLOYEE COUNTS
1 104 402 ADMINISTRATION 9,645.44 3 2
1 104 403 FINANCE 12,227.02 5 1 1 6
1 104 421 POLICE 44,132.62 18 5
1 104 431 STREET 11,659.66 5 2
1 104 471 RECREATION 2,592.49 1 5 4
1 105 461 WATER 10,855.79 5 2 1
1 141 421 POLICE 4,211.46 1
1 141 471 RECREATION LEADER 727.49 1 1
TOTAL 96,051.97 39 10 1 19
December 9, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-11/20/2025 12.28.38 PAGE 6 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.24 Paymate PERIOD 2 DATING 11/03/2025-11/16/2025 CHECK DATE 11/21/2025
EMPLOYER FUND HOME WORKED WORKED
CODE CODE TOTALS TOTALS DIR DEP
GRAND TOTALS
NEGOTIABLE CHECKS COUNTS
1,005.00 *EMPLOYEE CHECKS 3
413.25 *VENDOR CHECKS 2
0.00 *BANK CHECKS 0
1,418.25 **TOTAL NEGOTIABLE CHECKS 5
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
1,418.25 ***GRAND TOTAL
NON-NEGOTIABLE CHECKS
95,046.97 *DIRECT DEPOSIT STUBS 47
741.03 *VENDOR DIR DEP STUBS 3
95,788.00 **TOTAL NON-NEGOTIABLE CHECKS 50
NEGOTIABLE CHECKS/NON-NEGOTIABLE CHECKS
1,005.00 *EMPLOYEE CHECKS 3
413.25 *VENDOR CHECKS 2
0.00 *BANK CHECKS 0
95,046.97 *DIRECT DEPOSIT STUBS 47
741.03 *VENDOR DIR DEP STUBS 3
97,206.25 ***TOTAL NEGOTIABLE & NON-NEGOT 55
0.00 *OTHER CHECKS 0
97,206.25 ***TOTAL NEG, NON-NEG, OTHER CHECKS
TOTAL SEQ 1 FEMALES 19
December 9, 2025 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
December 9, 2025
Wording for Agenda:
Adoption of Resolution 2025-43, A Resolution of the City Council of the City of Exeter, Approving the Revised Salary Schedule Reflecting the State of California Mandated Minimum Wage Increase Effective January 1, 2026.
Submitting Department:
Finance
Contact Name:
Eekhong Franco, Finance Director
Staff recommends that the City Council adopt Resolution 2025-43, approving the revised salary schedule reflecting the State of California mandated minimum wage increase effective January 1, 2026.
Summary:
In order to remain in compliance with state law effective January 1, 2026, the City must update its salary schedule to incorporate the State of California’s minimum wage increase from $16.50 to $16.90 per hour. Additionally, adjustments are not required this year required to meet the minimum salary thresholds mandated under state labor regulations, as that is already met via the current established salary.
Effective January 1, 2026, the statewide minimum wage will increase from $16.50 per hour to $16.90 per hour.
Pursuant to California Labor Code §515(a), exempt employees must meet certain job duty requirements and be compensated at a monthly salary of no less than two times the state minimum wage for full-time employment. With the upcoming minimum wage increase, the new minimum annual salary for exempt employees will be $70,304, equivalent to $5,859 per month. This is a change of $139 from prior year and no City exempt positions are affected.
For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
_J.R._
Agenda Item Number: I.5.
Department Recommendation:
Background:
December 9, 2025 Regular Meeting of the Exeter City Council
To ensure continued compliance with these requirements, staff recommends the following revision to the City’s 2025/2026 Salary Schedule effective January 1, 2026. • Update the hourly rate for minimum wage earners to $16.90 per hour.
It should be noted that the recent minimum wage increase does not impact City exempt employees, as the current lowest exempt salary—for the position of Deputy City Clerk/Personnel Officer—is $6,007 per month or $72,087 annually.
The required adjustments to align the City’s minimum wage classifications—including hourly positions Recreation Assistant, Sport Official, Maintenance, and Office/Administrative I—are minimal at this time. Eleven (11) employees in said positions are affected by this change.
However, ongoing increases to the statewide minimum wage may create broader financial impacts in future years, particularly as the rising minimum wage begins to affect lower-paid classifications and potentially creates compression issues across the organization. Staff recommends continued monitoring and financial planning to mitigate future impacts.
Resolutions 2025-11, 2025-01, 2024-28, 2024-24, 2024-19, 2024-02, 2023-28, 2023-25, 2023- 19, 2023-06, 2022-25, 2021-33, 2021-16, 2021-10, 2020-34, 2020-43. • Current Salary Schedule
• Proposed Salary Schedule
• Resolution 2025-43
• Summary of Salary Schedule Changes
• CA State Minimum Wage Information
• CA State Minimum Salary Information
I move to adopt Resolution No. 2025-43, a resolution of the City Council of the City of Exeter approving the revised salary schedule reflecting the State of California mandated minimum wage increase effective January 1, 2026.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
December 9, 2025 Regular Meeting of the Exeter City Council
CURRENT
December 9, 2025 Regular Meeting of the Exeter City Council Page 67
CURRENT
December 9, 2025 Regular Meeting of the Exeter City Council Page 68 Effective: July 1, 2025
CURRENT
December 9, 2025 Regular Meeting of the Exeter City Council Page 69 5/13/25: Council Approved s Salary Adjustment (Resolution 2025-11) SALARY INCREASES:
Updated salary schedule to reflect previously approved salary adjustments for the Chief of Police and City Administrator positions. The updated schedule incorporates the salary of $13,479 per month for the Chief of Police, effective pursuant to the contract approved on April 22, 2025, and a salary of $15,426 per month for the City Administrator, effective May 27, 2025.
1/14/25: Council Approved a Salary Adjustment (Resolution 2025-01) SALARY INCREASES:
Updated salary schedule to increase minimum wage from $16.00 per hour to $16.50 per hour. With the increase in minimum wage to $16.50 per hour, the new minimum salary for exempt employees will be $68,640 annually, or $5,720 per month.
10/08/2024: Council Approved a Salary Adjustment (Resolution 2024-28) SALARY INCREASES:
Updated salary schedule to show a 4.0% pay increase effective July 01, 2024 for Exeter Police Officer Association (EPOA) employees, unrepresented Middle Managers, Department Heads, and City Administrator and a 4.0% pay increase effective August 12, 2024 for California League of City Employees Associations (CLOCEA) employees, and an increase effective upon salary schedule approval by the City Council for employees in the hourly employee classifications of Police Reserve and Special Projects and Training Coordinator to reflect the increase in the full-time equivalent, as well as adopt the City’s Fiscal Year 2024/2025 Personnel Allocation, and adding the classification of Senior Administrative Assistant.
08/27/2024: Council Approved a Salary Adjustment
SALARY INCREASE EFFECTIVE 08/12/2024:
Updated salary scale to show a 4.0% increase to those in the California League of City Employees Associations (CLOCEA) group.
08/27/2024: Council Adopted a Salary Adjustment (Resolution 2024-24) SALARY INCREASE EFFECTIVE 07/01/2024:
Updated salary scale to show a 4.0% increase to the unrepresented mid-management employees.
07/09/2024: Council Approved a Salary Adjustment
SALARY INCREASE EFFECTIVE 07/01/2024:
Updated salary scale to show a 4.0% increase to the Finance Director to extend her employment contract by two-years.
07/09/2024: Council Adopted a New MOU (Resolution 2024-19) SALARY INCREASE EFFECTIVE 07/01/2024:
Updated salary scale to show a 4.0% increase to those in the Exeter Police Officers Association (EPOA).
06/25/2024: Council Approved a Salary Adjustment
SALARY INCREASE EFFECTIVE 07/01/2024:
Updated salary scale to show a 4.0% increase to the City Administrator to extend his employment contract by two-years.
5-Year History
CURRENT December 9, 2025 Regular Meeting of the Exeter City Council
01/23/2024: Council Adopted a Salary Adjustment (Resolution 2024-02) SALARY INCREASE EFFECTIVE FIRST FULL PAY PERIOD OF JANUARY 2024:
An updated salary scale was adopted to show a 3% increase to the Chief of Police classification effective 02/27/2023 to renew his employment contract. In addition, effective the first full pay period of January 2024, salary scale to be increased an additional 3%. 11/14/2023: Council Affirmed Salary Increases and approved Personnel Allocation and Classifications Changes (Resolution 2023-28)
SALARY INCREASES:
Updating the salary range for exempt employee classification of Deputy City Clerk/Personnel Officer position salary range from $65,772 (annual) to $66,650 (annual) effective January 1, 2024, due to the minimum wage increase as of 01/01/2023 from $15.50 to $16.00.
ALLOCATION CHANGES:
From 2 FTE Detectives to 3 FTE Detectives
From 8 FTE Police Officers to 7 FTE Police Officers
9/12/2023: Council Adopted Salary Adjustment and a Classification Changes (Resolution 2023-25)
CLASSIFICATION CHANGE EFFECTIVE 9/25/2023:
Adding new classification Finance Manager and setting the rate of pay Deleting the classification of Financial Analyst
SALARY INCREASES:
Updated salary scale to show a 5% increase to the Finance Director classification effective 09/25/2023 to adopt Finance Directors employment contract. 6/13/2023: Council Adopted a Salary Adjustment
SALARY INCREASE EFFECTIVE 07/03/2023:
Updated salary scale was adopted to show a 2% increase for all BU employees, unrep middle managers, Dept Heads, and City Administrator as of 07/03/2023 02/14/2023: Council Adopted a Salary Adjustment
SALARY INCREASE EFFECTIVE 02/27/2023:
Updated salary scale was adopted to show a 3% increase to the Chief of Police classification effective 02/27/2023 to renew his employment contract.
10/25/2022: Council Adopted Salary Adjustment and a Classifications Change (Resolution 2022-43)
CLASSIFICATION CHANGE EFFECTIVE 10/25/2022:
Correcting the Police Officer Trainee (New as of 06/28/2022) bargaining unit designation from Unrepresented to CLOCEA.
SALARY ADJUSTMENTS EFFECTIVE 12/16/2022:
Updating the salary range for exempt employee classification of Deputy City Clerk/Personnel Officer and Financial Analyst positions salary range from $64,468-$79,156 (annual) to $64,480-$79,156 (annual) effective December 19, 2022 due to the minimum wage increase as of 01/01/2023 from $15.00 to $15.50.
CURRENT December 9, 2025 Regular Meeting of the Exeter City Council
6/28/202022: Council Affirmed Salary Increases and approved Personnel Allocation and Classifications Changes (Resolution 2022-25)
ALLOCATION CHANGES:
From 3 FTE Maintenance I to 3 FTE Maintenance I / Skilled Maintenance Worker (Flexible Allocation)
From 1 FTE Maintenance I to 1 FTE Crew Leader
From 2 FTE Maintenance I to 2 FTE Maintenance Technician From 8.0 FTE Police Officer to 8.0 FTE Police Officer/Police Officer Trainee (Flexible Allocation)
CLASSIFICATION CHANGES:
Adding new classifications: Maintenance Technician; Skilled Maintenance Worker; and Police Officer Trainee
Deleting the classifications of Maintenance II; Maintenance III and Office/Police Records Assistant.
SALARY INCREASES:
Affirming salary increases 2% for all BU employees, unrep middle managers, Dept Heads, and City Administrator as of 07/04/2022
Approving salary increase to hourly minimum wage from $15.00/hr to $15.50/hr effective 01/01/2023
Correcting PD Lieutenant Classification Step error for B-E:
12/14/2021 Council Approved Personnel Allocation and Classification Changes (Resolutions 2021-32 & 2021-33)
Allocation Changes
*Admin-from 2.5 FTE to 3.0 FTE (Replacing 0.5 FTE OA with a Deputy City Clerk/PO) *Recreation-2.0 FTE to 1.0 FTE (Delete Rec Supervisor & Rec Leader and Add Rec Coordinator-New Classification)
*Finance-4.0 FTE to 5.0 FTE (Add OA)
*PD-18.5 FTE to 19.0 FTE (Replacing a 0.5 OA with a Records Clerk) ___________________________________________________________ Net FTE changes: from 38.00 to 39.00 (increase by 1.0 FTE) Classification Changes
Added Rec Coordinator classification with a salary range $3,337-$4,096 per month Set Rec Leader hourly at $18.00 per hour for 2021 and 2022 calendar years Retitled Clerk Dispatcher to Records Clerk
8/10/2021 Council Approved Salary Increase (Resolution 2021-16) Salary Increase: Police Reserve $25 per hour effective July 5, 2021.
Correcting salary schedule approved by Resolution 2021-14:
CURRENT December 9, 2025 Regular Meeting of the Exeter City Council
*Added omitted classification: Community Services Officer with 3% pay increase effective July 5, 2021;
*Corrected typographical error for job title Records Clerk/Office Assistant. 6/22/2021 Council Approved Salary Increases (Resolution 2021-14) Salary Increases: 3.0% for CLOCEA & EPOA members, Misc. Mid-Managers, Department Heads, and City Administrator effective July 5, 2021.
5/11/2021 Council Approved New Classification (Resolution 2021-10) New Classification: Community Services Officer.
Increase in pay for part-time employees effective January 1, 2022 (Police Reserve $19 to $25 per hour and California Minimum Wage Increases pursuant to State Law). 11/10/2020 Council Approved New Classification (Resolution 2020-43) New Classification: Records Clerk/Office Assistant.
7/14/2020 Council Approved Salary Increase & New Classification (Resolution 2020-34) Salary Increase: 5.41% for Chief of Police effective July 6, 2020.
New Classification: Crew Leader
CURRENT December 9, 2025 Regular Meeting of the Exeter City Council
Resolution 2025-XX
2025/2026 Salary Schedule Revision
MISCELLANEIOUS CLASSIFICATIONS BU STEP A STEP B STEP C STEP D STEP E PATTERN City Administrator Unrep 13,060 13,713 14,262 14,832 15,426 5,4,4,4, Finance Director Unrep 9,051 9,503 9,978 10,477 11,001 5* Public Works Director Unrep 8,548 8,975 9,424 9,895 10,390 5* Community Services Director Unrep 7,811 8,201 8,611 9,042 9,494 5* City Clerk/Human Resources Manager Unrep 7,184 7,543 7,920 8,316 8,732 5* Operations Manager Unrep 6,364 6,682 7,016 7,367 7,735 5* Deputy City Clerk/Personnel Officer Unrep 6,007 6,308 6,623 6,954 7,302 5* Finance Manager Unrep 6,332 6,649 6,981 7,330 7,697 5*
Chief Operator CLOCEA 5,327 5,594 5,873 6,167 6,475 5*
Operator II, Water/Wastewater CLOCEA 4,831 5,072 5,326 5,592 5,872 5* Operator I, Water/Wastewater CLOCEA 4,584 4,814 5,054 5,307 5,572 5* Crew Leader CLOCEA 4,410 4,631 4,863 5,106 5,361 5*
Mechanic II CLOCEA 4,398 4,618 4,849 5,092 5,346 5*
Senior Clerk Dispatcher CLOCEA 4,246 4,458 4,681 4,915 5,161 5* Recreation Supervisor CLOCEA 4,203 4,413 4,634 4,865 5,109 5* Community Services Officer CLOCEA 4,203 4,413 4,634 4,865 5,109 5* Maintenance Technician CLOCEA 4,148 4,355 4,573 4,802 5,042 5* Skilled Maintenance Worker CLOCEA 3,792 3,982 4,181 4,390 4,609 5* Accounting Assistant CLOCEA 3,755 3,943 4,140 4,347 4,564 5* Administrative Assistant CLOCEA 3,792 3,982 4,181 4,390 4,609 5* Senior Administrative Assistant CLOCEA 4,246 4,458 4,681 4,915 5,161 5* Recreation Coordinator CLOCEA 3,792 3,982 4,181 4,390 4,609 5* Records Clerk CLOCEA 3,703 3,889 4,083 4,287 4,501 5*
Animal Control/Code Enforcement CLOCEA 3,654 3,837 4,028 4,230 4,441 5* Maintenance I CLOCEA 3,610 3,790 3,980 4,179 4,388 5*
Office Assistant CLOCEA 3,276 3,440 3,612 3,793 3,982 5* Recreation Leader CLOCEA 3,276 3,440 3,612 3,793 3,982 5*
POLICE CLASSIFICATIONS BU PATTERN
Chief of Police Unrep 11,089 11,644 12,226 12,837 13,479 *5 Lieutenant Unrep 8,318 8,734 9,171 9,629 10,111 *5
Sergeant EPOA 6,564 6,892 7,237 7,598 7,978 *5
Police Officer EPOA 5,143 5,400 5,670 5,953 6,251 *5
Police Officer Trainee CLOCEA 4,885 5,129 5,386 5,655 5,938 *5 E-Step Police Officer is the benchmark position upon which linked formulas are based. **All salaries shown are monthly amounts.
HOURLY EMPLOYEE SALARY SCHEDULE Effective
1/1/2021
Effective
1/1/2022
Effective
1/1/2023
Effective
1/1/2024
Effective
1/1/2025
Effective
1/1/2026
* Recreation Assistant 14.00 15.00 15.50 16.00 16.50 16.90 Recreation Leader 18.00 18.00 18.00 18.00 18.00 18.00
* Sport Official 14.00 15.00 15.50 16.00 16.50 16.90
* Maintenance 14.00 15.00 15.50 16.00 16.50 16.90
* Office/ Administrative I 14.00 15.00 15.50 16.00 16.50 16.90 Office/ Administrative II 16.00 17.00 17.00 17.00 17.00 17.00 Police Reserve 19.00 25.00 25.00 25.00 26.00 26.00
Special Projects and Training Coordinator 53.93 53.93 56.09 56.09 *Includes California Minimum Wage Increases pursuant to State Law
CITY COUNCIL MEMBERS
Exeter City Council Member
*$10.00 per meeting not to exceed four meetings in any calendar month pursuant to City of Exeter Municipal Code §2.04.030
CITY OF EXETER FY2025-2026 SALARY SCHEDULE
Effective date: 01/01/2026
PROPOSED December 9, 2025 Regular Meeting of the Exeter City Council
RESOLUTION 2025-43
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER APPROVING THE
REVISED SALARY SCHEDULE REFLECTING THE STATE OF CALIFORNIA MANDATED MINIMUM WAGE INCREASE EFFECTIVE JANUARY 1, 2026
WHEREAS, the City Council adopted Resolution 2025-43 adopting the City’s 2025/26 Salary schedule for all Regular and Part-Time Employees, City Council Members, and Seasonal/Temporary Employees of the City;
WHEREAS, effective January 1, 2026, the general statewide minimum wage will increase by .40 cents brining the hourly rate from $16.50 to $16.90 per hour; WHEREAS, pursuant to California Labor Code §515, subd.(a), exempt employees must meet certain job duty requirements and earn a monthly salary equivalent to no less than two times the state minimum wage for full-time employment. With the increase in minimum wage to $16.90 per hour, the new minimum entry salary for exempt employees will be $70,304 annually, or $5,859 per month.
WHEREAS, revisions to the City’s FY 2025/26 Salary Schedule are necessary to ensure continued compliance with state law regarding minimum wage thresholds; WHEREAS, the recent minimum wage increase does not impact City exempt employees, as the current lowest exempt salary—for the position of Deputy City Clerk/Personnel Officer—is $6,007 per month or $72,087 annually.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EXETER, does hereby resolve as follows:
SECTION 1. Salary Schedule Amendment
That the Citywide Salary and Pay Schedule attached hereto as Exhibit “A”, and incorporated herein by reference, is hereby amended to reflect the following change effective January 1, 2026:
• Update the hourly rate increase for minimum wage earners to $16.90 per hour effective January 1, 2026.
SECTION 2. City Administrator – Position and Salary Adjustments The City Administrator shall present to the City Council for approval any proposed additions to the position allocation or any changes to position salary ranges during the fiscal year.
December 9, 2025 Regular Meeting of the Exeter City Council
SECTION 3. Administrative Authority for Job Description Updates That the City Administrator is authorized to make changes to job descriptions, including without limitation title changes that do not affect the positional role in the position allocation or the positional salary range; to make changes to job responsibilities that do not affect the position allocation or require approval as part of the collective bargaining process, and to re-allocate funding sources among divisions for any positions; and SECTION 4. Recruitment and Anticipation of Vacancies
That the City Administrator, or his or her designee, is authorized to recruit and fill in anticipation of known upcoming vacancies to minimize periods where there are key unfilled positions even though employee counts temporarily exceed the authorized position count for a particular position; provided, however, that there will be no adjustment to the total divisional appropriations and all such costs must be covered by savings in other line items so that the total division budget remains unchanged.
PASSED AND ADOPTED by the City Council of the City of Exeter this 9th day of December 2025 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
____________________ _
Jacob Johnson, Mayor
ATTEST:
_________________________
Francesca Quintana, City Clerk
December 9, 2025 Regular Meeting of the Exeter City Council
12/9/25: Council Approved a Salary Adjustment (Resolution No. 2025-XX) SALARY INCREASES:
Updated salary schedule to reflect State of California mandated minimum wage increase from $16.50 to $16.90 effective 1/1/26.
6/24/25: Council Approved a Salary Adjustment (Resolution 2025-23) SALARY INCREASES:
Updated salary schedule to reflect the 4% increase effective 7/1/25 for EPOA, CLOCEA, and MidManagement employees, previously approved in 2024 labor negotiations. 5/13/25: Council Approved a Salary Adjustment (Resolution 2025-11) SALARY INCREASES:
Updated salary schedule to reflect previously approved salary adjustments for the Chief of Police and City Administrator positions. The updated schedule incorporates the salary of $13,479 per month for the Chief of Police, effective pursuant to the contract approved on April 22, 2025, and a salary of $15,426 per month for the City Administrator, effective May 27, 2025.
1/14/25: Council Approved a Salary Adjustment (Resolution 2025-01) SALARY INCREASES:
Updated salary schedule to increase minimum wage from $16.00 per hour to $16.50 per hour. With the increase in minimum wage to $16.50 per hour, the new minimum salary for exempt employees will be $68,640 annually, or $5,720 per month.
10/08/2024: Council Approved a Salary Adjustment (Resolution 2024-28) SALARY INCREASES:
Updated salary schedule to show a 4.0% pay increase effective July 01, 2024 for Exeter Police Officer Association (EPOA) employees, unrepresented Middle Managers, Department Heads, and City Administrator and a 4.0% pay increase effective August 12, 2024 for California League of City Employees Associations (CLOCEA) employees, and an increase effective upon salary schedule approval by the City Council for employees in the hourly employee classifications of Police Reserve and Special Projects and Training Coordinator to reflect the increase in the full-time equivalent, as well as adopt the City’s Fiscal Year 2024/2025 Personnel Allocation, and adding the classification of Senior Administrative Assistant.
08/27/2024: Council Approved a Salary Adjustment
SALARY INCREASE EFFECTIVE 08/12/2024:
Updated salary scale to show a 4.0% increase to those in the California League of City Employees Associations (CLOCEA) group.
08/27/2024: Council Adopted a Salary Adjustment (Resolution 2024-24) SALARY INCREASE EFFECTIVE 07/01/2024:
Updated salary scale to show a 4.0% increase to the unrepresented mid-management employees.
07/09/2024: Council Approved a Salary Adjustment
SALARY INCREASE EFFECTIVE 07/01/2024:
Updated salary scale to show a 4.0% increase to the Finance Director to extend her employment contract by two-years.
December 9, 2025 Regular Meeting of the Exeter City Council
07/09/2024: Council Adopted a New MOU (Resolution 2024-19) SALARY INCREASE EFFECTIVE 07/01/2024:
Updated salary scale to show a 4.0% increase to those in the Exeter Police Officers Association (EPOA).
06/25/2024: Council Approved a Salary Adjustment
SALARY INCREASE EFFECTIVE 07/01/2024:
Updated salary scale to show a 4.0% increase to the City Administrator to extend his employment contract by two-years.
01/23/2024: Council Adopted a Salary Adjustment (Resolution 2024-02) SALARY INCREASE EFFECTIVE FIRST FULL PAY PERIOD OF JANUARY 2024:
An updated salary scale was adopted to show a 3% increase to the Chief of Police classification effective 02/27/2023 to renew his employment contract. In addition, effective the first full pay period of January 2024, salary scale to be increased an additional 3%. 11/14/2023: Council Affirmed Salary Increases and approved Personnel Allocation and Classifications Changes (Resolution 2023-28)
SALARY INCREASES:
Updating the salary range for exempt employee classification of Deputy City Clerk/Personnel Officer position salary range from $65,772 (annual) to $66,650 (annual) effective January 1, 2024, due to the minimum wage increase as of 01/01/2023 from $15.50 to $16.00.
ALLOCATION CHANGES:
From 2 FTE Detectives to 3 FTE Detectives
From 8 FTE Police Officers to 7 FTE Police Officers
9/12/2023: Council Adopted Salary Adjustment and a Classification Changes (Resolution 2023-25)
CLASSIFICATION CHANGE EFFECTIVE 9/25/2023:
Adding new classification Finance Manager and setting the rate of pay Deleting the classification of Financial Analyst
SALARY INCREASES:
Updated salary scale to show a 5% increase to the Finance Director classification effective 09/25/2023 to adopt Finance Directors employment contract. 6/13/2023: Council Adopted a Salary Adjustment
SALARY INCREASE EFFECTIVE 07/03/2023:
Updated salary scale was adopted to show a 2% increase for all BU employees, unrep middle managers, Dept Heads, and City Administrator as of 07/03/2023 02/14/2023: Council Adopted a Salary Adjustment
SALARY INCREASE EFFECTIVE 02/27/2023:
Updated salary scale was adopted to show a 3% increase to the Chief of Police classification effective 02/27/2023 to renew his employment contract.
December 9, 2025 Regular Meeting of the Exeter City Council
10/25/2022: Council Adopted Salary Adjustment and a Classifications Change (Resolution 2022-43)
CLASSIFICATION CHANGE EFFECTIVE 10/25/2022:
Correcting the Police Officer Trainee (New as of 06/28/2022) bargaining unit designation from Unrepresented to CLOCEA.
SALARY ADJUSTMENTS EFFECTIVE 12/16/2022:
Updating the salary range for exempt employee classification of Deputy City Clerk/Personnel Officer and Financial Analyst positions salary range from $64,468-$79,156 (annual) to $64,480-$79,156 (annual) effective December 19, 2022 due to the minimum wage increase as of 01/01/2023 from $15.00 to $15.50.
6/28/202022: Council Affirmed Salary Increases and approved Personnel Allocation and Classifications Changes (Resolution 2022-25)
ALLOCATION CHANGES:
From 3 FTE Maintenance I to 3 FTE Maintenance I / Skilled Maintenance Worker (Flexible Allocation)
From 1 FTE Maintenance I to 1 FTE Crew Leader
From 2 FTE Maintenance I to 2 FTE Maintenance Technician From 8.0 FTE Police Officer to 8.0 FTE Police Officer/Police Officer Trainee (Flexible Allocation)
CLASSIFICATION CHANGES:
Adding new classifications: Maintenance Technician; Skilled Maintenance Worker; and Police Officer Trainee
Deleting the classifications of Maintenance II; Maintenance III and Office/Police Records Assistant.
SALARY INCREASES:
Affirming salary increases 2% for all BU employees, unrep middle managers, Dept Heads, and City Administrator as of 07/04/2022
Approving salary increase to hourly minimum wage from $15.00/hr to $15.50/hr effective 01/01/2023
Correcting PD Lieutenant Classification Step error for B-E:
12/14/2021 Council Approved Personnel Allocation and Classification Changes (Resolutions 2021-32 & 2021-33)
Allocation Changes
*Admin-from 2.5 FTE to 3.0 FTE (Replacing 0.5 FTE OA with a Deputy City Clerk/PO) *Recreation-2.0 FTE to 1.0 FTE (Delete Rec Supervisor & Rec Leader and Add Rec Coordinator-New Classification)
*Finance-4.0 FTE to 5.0 FTE (Add OA)
*PD-18.5 FTE to 19.0 FTE (Replacing a 0.5 OA with a Records Clerk) December 9, 2025 Regular Meeting of the Exeter City Council
___________________________________________________________ Net FTE changes: from 38.00 to 39.00 (increase by 1.0 FTE) Classification Changes
Added Rec Coordinator classification with a salary range $3,337-$4,096 per month Set Rec Leader hourly at $18.00 per hour for 2021 and 2022 calendar years Retitled Clerk Dispatcher to Records Clerk
8/10/2021 Council Approved Salary Increase (Resolution 2021-16) Salary Increase: Police Reserve $25 per hour effective July 5, 2021.
Correcting salary schedule approved by Resolution 2021-14:
*Added omitted classification: Community Services Officer with 3% pay increase effective July 5, 2021;
*Corrected typographical error for job title Records Clerk/Office Assistant. 6/22/2021 Council Approved Salary Increases (Resolution 2021-14) Salary Increases: 3.0% for CLOCEA & EPOA members, Misc. Mid-Managers, Department Heads, and City Administrator effective July 5, 2021.
5/11/2021 Council Approved New Classification (Resolution 2021-10) New Classification: Community Services Officer.
Increase in pay for part-time employees effective January 1, 2022 (Police Reserve $19 to $25 per hour and California Minimum Wage Increases pursuant to State Law). 11/10/2020 Council Approved New Classification (Resolution 2020-43) New Classification: Records Clerk/Office Assistant.
December 9, 2025 Regular Meeting of the Exeter City Council
Amends General
PLEASE POST NEXT TO YOUR IWC INDUSTRY OR OCCUPATION ORDER
OFFICIAL NOTICE
California Minimum Wage
MW-2026
Every employer, regardless of the number of employees, shall pay to each employee wages not less than the following:
*Employees treated as employed by a single qualified taxpayer pursuant to Revenue and Taxation Code section 23626 are treated as employees of that single taxpayer. To employers and representatives of persons working in industries and occupations in the State of California:
SUMMARY OF ACTIONS
TAKE NOTICE that on April 4, 2016, the Governor of California signed legislation passed by the California Legislature, raising the minimum wage for all industries. (SB 3, Stats of 2016, amending section 1182.12. of the California Labor Code.) and, in 2023, raised the minimum wage payable by certain Fast Food Restaurant employers (AB 1228, Stats. 2023) and Healthcare Facility employers (SB 525, Stats. 2023; SB 828, Stats. 2024; and SB 159, Stats. 2024). Pursuant to its authority under Labor Code section 1182.13, the Department of Industrial Relations amends and republishes Sections 2, 3, and 5 of the General Minimum Wage Order, MW-2026. Section 1, Applicability, and Section 4, Separability, have not been changed. Consistent with these enactments, amendments are made to the minimum wage, and the meals and lodging credits sections of all of the IWC's industry and occupation orders.
This summary must be made available to employees in accordance with the IWC's wage orders. Copies of the full text of the amended wage orders may be obtained by downloading online at https://www.dir.ca.gov/iwc/WageOrderIndustries.htm or by contacting your local Division of Labor Standards Enforcement office.
1. APPLICABILITY
The provisions of this Order shall not apply to outside salespersons and individuals who are the parent, spouse, or children of the employer previously contained in this Order and the IWC's industry and occupation orders. Exceptions and modifications provided by statute or in Section 1, Applicability, and in other sections of the IWC's industry and occupation orders may be used where such provisions are enforceable and applicable to the employer.
2. MINIMUM WAGES
Every employershall pay to each employee wages not lessthan those stated above, on each effective date, per hour for all hours worked, except the following who shall pay no less than the specified minimum wage to each employee: Fast Food Restaurant employers under Part 4.5.5, of Division 2 of the Labor Code (commencing with Labor Code section 1474), effective April 1, 2024; and Healthcare Facility employers under Labor Code section 1182.14, effective October 16, 2024. Note: Supplements to this order containing minimum wage rates applicable for Fast Food Restaurant and Healthcare Facility employees, respectively, are available online at the website address in the Summary of Actions above.
3. MEALS AND LODGING CREDITS - TAB LE
Meals or lodging may not be credited against the minimum wage without a voluntary written agreement between the employer and the employee. When credit for meals or lodging is used to meet part of the employer's minimum wage obligation, the amounts so credited pursuant to a voluntary written agreement may not be more than the following:
EFFECTIVE: JANUARY 1, 2023 JANUARY 1, 2024 JANUARY 1, 2025 JANUARY 1, 2026 For All Employers regardless of the number of Employees:
LODGING
Room occupied alone $72.88/week $75.23/week $77.58/week $79.46/week Room shared $60.16/week $62.10/week $64.04/week $65.59/week Apartment – two thirds (2/3) of the
ordinary rental value, and in no event more than: $875.33/month $903.60/month $931.88/month $954.43/month Where a couple are both employed by the employer, two thirds (2/3) of the ordinary rental value, and in no event more than: $1,294.83/month $1,336.65/month $1,378.49/month $1,411.85/month MEALS
Breakfast $5.60 $5.78 $5.96 $6.10
Lunch $7.72 $7.97 $8.22 $8.42
Dinner $10.35 $10.68 $11.01 $11.28
4. SEPARABILITY
If the application of any provision of this Order, or any section, subsection, subdivision, sentence, clause, phrase, word or portion of this Order should be held invalid, unconstitutional, unauthorized, or prohibited by statute, the remaining provisions thereof shall not be affected thereby, but shall continue to be given full force and effect as if the part so held invalid or unconstitutional had not been included herein.
5. AMENDED PROVISIONS
This Order amendsthe minimum wage and meals and lodging credits in MW-2025, as well as in the IWC’s industry and occupation orders. (See Orders 1-15, Secs. 4 and 10; and Order 16, Secs. 4 and 9.) This Order makes no other changes to the IWC’s industry and occupation orders.
These Amendments to the Wage Orders shall be in effect as of January 1, 2026.
Questions about enforcement should be directed to the Labor Commissioner's Office. For the address and telephone number of the office nearest you, information can be found on the internet at www.dir.ca.gov/DLSE/dlse.html or under a search for “California Labor Commissioner's Office” on the internet or any other directory. The Labor Commissioner has offices in the following cities: Bakersfield, El Centro, Fresno, Long Beach, Los Angeles, Oakland, Redding, Sacramento, Salinas, San Bernardino, San Diego, San Francisco, San Jose, Santa Ana, Santa Barbara, Santa Rosa, Stockton, and Van Nuys.
Effective January 1, 2026, Minimum Wage: $16.90 per hour *See Sec. 2 below
PREVIOUS YEARS
Effective January 1, 2025, Minimum Wage: $16.50 per hour Effective January 1, 2024, Minimum Wage: $16.00 per hour Effective January 1, 2023, Minimum Wage: $15.50 per hour December 9, 2025 Regular Meeting of the Exeter City Council
DIVISION 2. EMPLOYMENT REGULATION AND SUPERVISION [200 - 2699.8] ( Division 2 enacted by Stats. 1937, Ch. 90. ) PART 2. WORKING HOURS [500 - 890] ( Part 2 enacted by Stats. 1937, Ch. 90. ) 515.
LABOR CODE - LAB
CHAPTER 1. General [500 - 558.1] ( Chapter 1 enacted by Stats. 1937, Ch. 90. ) (a) The Industrial Welfare Commission may establish exemptions from the requirement that an overtime rate of compensation be paid pursuant to Sections 510 and 511 for executive, administrative, and professional employees, if the employee is primarily engaged in the duties that meet the test of the exemption, customarily and regularly exercises discretion and independent judgment in performing those duties, and earns a monthly salary equivalent to no less than two times the state minimum wage for full-time employment. The commission shall conduct a review of the duties that meet the test of the exemption. The commission may, based upon this review, convene a public hearing to adopt or modify regulations at that hearing pertaining to duties that meet the test of the exemption without convening wage boards. Any hearing conducted pursuant to this subdivision shall be concluded not later than July 1, 2000. (b) Except as otherwise provided in this section and in subdivision (g) of Section 511, nothing in this section requires the commission to alter an exemption from provisions regulating hours of work that was contained in a valid wage order in effect in 1997. Except as otherwise provided in this division, the commission may review, retain, or eliminate an exemption from provisions regulating hours of work that was contained in a valid wage order in effect in 1997.
(c) For the purposes of subdivision (a), “full-time employment” means employment in which an employee is employed for 40 hours per week. (d) (1) For the purpose of computing the overtime rate of compensation required to be paid to a nonexempt full-time salaried employee, the employee’s regular hourly rate shall be1
/40th of the employee’s weekly salary.
(2) Payment of a fixed salary to a nonexempt employee shall be deemed to provide compensation only for the employee’s regular, nonovertime hours, notwithstanding any private agreement to the contrary. (e) For the purposes of this section, “primarily” means more than one-half of the employee’s worktime. (f) (1) In addition to the requirements of subdivision (a), a registered nurse employed to engage in the practice of nursing shall not be exempted from coverage under the orders of the Industrial Welfare Commission, unless he or she individually meets the criteria for exemptions established for executive or administrative employees.
(2) This subdivision does not apply to any of the following:
(A) A certified nurse midwife who is primarily engaged in performing duties for which certification is required pursuant to Article 2.5 (commencing with Section 2746) of Chapter 6 of Division 2 of the Business and Professions Code. (B) A certified nurse anesthetist who is primarily engaged in performing duties for which certification is required pursuant to Article 7 (commencing with Section 2825) of Chapter 6 of Division 2 of the Business and Professions Code. (C) A certified nurse practitioner who is primarily engaged in performing duties for which certification is required pursuant to Article 8 (commencing with Section 2834) of Chapter 6 of Division 2 of the Business and Professions Code. (D) Nothing in this paragraph shall exempt the occupations set forth in subparagraphs (A), (B), and (C) from meeting the requirements of subdivision (a).
(Amended by Stats. 2012, Ch. 820, Sec. 2. (AB 2103) Effective January 1, 2013.) 12/3/25, 2:18 PM leginfo.legislature.ca.gov/faces/printCodeSectionWindow.xhtml?lawCode=LAB§ionNum=515.&op_statues=2012&op_chapter=… https://leginfo.legislature.ca.gov/faces/printCodeSectionWindow.xhtml?lawCode=LAB§ionNum=515.&op_statues=2012&op_chapter=820&op_sec… 1/1 December 9, 2025 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
December 9, 2025
Wording for Agenda:
Approval of a Request from the Exeter Chamber of Commerce Christmas Open House Committee for a City Proclamation
Designating the Second Thursday of Each December as “Exeter Ugly Sweater Day.”
Submitting Department:
Administration
Contact Name:
Jason Ridenour, City Administrator
Staff recommends that the City Council approve the issuance of a proclamation declaring the second Thursday of every December as “Exeter Ugly Sweater Day” in the City of Exeter.
On November 21, 2025, the City received a request from Sienna Guerrero, Committee Chairperson for the Exeter Chamber of Commerce Christmas Open House Committee, seeking City Council approval of a proclamation establishing the second Thursday of every December as “Exeter Ugly Sweater Day.”
Ugly Sweater Day is proposed as a fun, light-hearted annual tradition intended to bring the community together during the holiday season. The Committee’s goal is to encourage broad participation from Exeter residents, local businesses, schools, and community organizations by inviting everyone to wear festive “ugly” holiday sweaters on the same day each year.
If approved, the Chamber plans to promote the event through community outreach and social media to help build awareness and participation. The request emphasizes that the celebration aims to spread joy, foster community connection, and highlight the sense of pride and togetherness that characterizes the City of Exeter.
For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: I.6.
Department Recommendation:
Summary/Background:
December 9, 2025 Regular Meeting of the Exeter City Council
The proclamation would be ceremonial in nature and the first “Exeter Ugly Sweater Day” would take place on Thursday, December 11, 2025.
None. The proclamation is ceremonial only and does not require City funding or staff resources beyond standard administrative processing.
None associated with this action.
• Letter from Sienna Guerrero, Committee Chairperson, Exeter Chamber Christmas Open House Committee, dated November 21, 2025.
• Draft Proclamation – Exeter Ugly Sweater Day.
I move to approve the proclamation declaring the second Thursday of each December as Exeter Ugly Sweater Day and authorize the Mayor to sign the proclamation on behalf of the City Council.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
December 9, 2025 Regular Meeting of the Exeter City Council
Sienna Guerrero
Committee Chairperson/Exeter Chamber, Christmas Open House 160 S D Street
Exeter, CA 93221
[email protected]
559-592-9411
November 21, 2025
Exeter City Council
Exeter City Hall
137 N. F Street
Exeter, CA 93221
Re: Request for City Council Proclamation – “Ugly Sweater Day” Dear Honorable Mayor and Members of the Exeter City Council, On behalf of our Exeter Chamber, Christmas Open House Committee, I am writing to respectfully request the issuance of an official City Council Proclamation declaring the second Thursday of every December as “Ugly Sweater Day” in the City of Exeter.
Ugly Sweater Day is intended to be a fun, light-hearted annual tradition that brings our community together during the holiday season. Our goal is to inspire participation from the entire city—local businesses, schools, community organizations, and individual residents—encouraging everyone to wear their festive “ugly” holiday sweaters on the same day each year.
If the City Council approves this proclamation, we plan to promote the event broadly through local outreach and social media, encouraging schools, grocery stores, shops, offices, and families throughout Exeter to take part. We believe this community-wide celebration will spread joy, foster connection, and highlight the spirit that makes Exeter such a wonderful place to live and work.
We kindly request that the Council consider issuing this annual proclamation, beginning this December, designating the second Thursday of each December as Exeter Ugly Sweater Day.
Thank you very much for your time and consideration. We truly appreciate the Council’s support for initiatives that build community pride and togetherness. Please let me know if any additional information is needed to move this request forward.
Warm regards,
Sienna Guerrero
Committee Chairperson/Exeter Chamber, Christmas Open House [email protected]
559-592-9411
December 9, 2025 Regular Meeting of the Exeter City Council
Proclamation
WHEREAS, the City of Exeter values community traditions, civic engagement, and celebrations that bring residents, businesses, schools, and organizations together; and WHEREAS, the holiday season is a time to foster joy, connection, and good cheer throughout the community; and
WHEREAS, the Exeter Chamber of Commerce Christmas Open House Committee has proposed the establishment of “Exeter Ugly Sweater Day” as a fun and light-hearted annual tradition to be observed each December; and
WHEREAS, Ugly Sweater Day encourages participation from all members of the community, inspiring residents to wear festive “ugly” holiday sweaters in a spirit of fun, camaraderie, and community pride; and
WHEREAS, the City Council of the City of Exeter wishes to support community events and initiatives that enhance the City’s sense of togetherness and holiday spirit.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Exeter hereby declares Thursday, December 11, 2025, as Exeter Ugly Sweater Day; and BE IT FURTHER RESOLVED, that all future Ugly Sweater Days are hereby approved to occur annually on the second Thursday of every December as “Exeter Ugly Sweater Day” in the City of Exeter, encouraging all residents, schools, businesses, and organizations to participate in this festive community celebration.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the City of Exeter to be affixed this 9th day of December, 2025.
Dated this ________ day of ________2025.
_______________________
Jacob Johnson, Mayor
December 9, 2025 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
December 9, 2025
Wording for Agenda:
Authorize staff to Release a Request for Bid (RFB) for Routine Annual Street Maintenance for Winter 2025/2026 and for
Summer 2026 Projects, as Budgeted.
Submitting Department:
Public Works
Contact Name:
Zachary Boudreaux, Director of Public Works
Staff recommend that the City Council authorize the preparation and release of a Request for Bids (RFB) for routine annual street maintenance, including crack sealing and pothole patching per the annual budget for this winter 2025/2026. Staff also recommend authorizing the release of an RFB in early 2026 to perform routine annual street maintenance, including Reclamite sealing, per the annual budget for summer 2026.
These RFBs will help determine the cost of performing routing maintenance for various City streets as part of the annual street maintenance program. The work is intended to maintain a satisfactory Pavement Control Index (PCI), ensure safe travel for the public, support emergency response, and protect the City’s streets. The maintenance activities were identified in the most recent street maintenance survey conducted by ICC-IMS. Staff is proposing to request a bid for Reclamite sealing, crack seal, and pothole patch on approximately 17.6 lane miles. The adopted 2025/26 budget and Capital Improvement Program appropriated $150,000 for Reclamite projects and $100,000 for crack sealing projects. Once bids are received, staff will return to the City Council for contract approval.
The City recently completed street survey study earlier this year which determined that the City has an average PCI rating of 51. A prior street study was conducted in 2019 and determined For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: I.7.
Department Recommendation:
Summary:
Background:
December 9, 2025 Regular Meeting of the Exeter City Council
that the City had an average PCI rating of 49. This study assists in planning appropriate maintenance for the City’s transportation infrastructure. The goal of the planned maintenance is to be strategic, ensuring widespread maintenance and consideration for rising costs, inflation, and future service demands, while minimizing financial impacts.
There is no fiscal impact at this time other than staff time to prepare the RFBs.
Authorization for all streets projects between 2020 and 2025, as well as authorization to perform a streets pavement analysis in 2019 and 2025.
• DRAFT RFB FY 26 Crack Seal & Pothole Patching Project • Crack Seal & Pothole Patching Project Map and List
• DRAFT RFB FY 26 Reclamite Project
• Reclamite Project Map and List
I move to authorize staff to release a Request for Bids (RFB) for routine annual street maintenance for winter 2025/26, as well as a Request for Bid in early 2026 for routine annual street maintenance for summer 2026, as budgeted.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
December 9, 2025 Regular Meeting of the Exeter City Council
CITY OF EXETER
PUBLIC WORKS DEPARTMENT
CONSTRUCTION SPECIFICATIONS
FOR CONSTRUCTION ON
FY -26 CRACK SEAL
&
ASSOCIATED POTHOLE PATCHING
PROJECT
IN
CITY OF EXETER
TULARE COUNTY
PROJECT NO. 26-XX
Dated: [INSERT DATE]
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
TABLE OF CONTENTS Page No.
NOTICE TO CONTRACTORS 1
I. 3
II. 3
III. 4
IV. 5
V. 6
VI. 6
VII. 7
VIII. 7
IX. 8
X. 10
XI. 13
CONTRACT AMOUNTS 14
PUBLIC CONTRACT CODE SECTION 10232 STATEMENT 16
DRUG-FREE WORKPLACE CERTIFICATION 17
OWNERSHIP DISCLOSURE FOR CONTRACTORS AND CONSULTANTS 17 CERTIFICATION OF ANTI-KICKBACK COMPLIANCE CERTIFICATE 18 AMERICANS WITH DISABILITIES ACT COMPLIANCE CERTIFICATE 19 BID PROPOSAL CONTRACT 20
BIDDER’S BOND TO ACCOMPANY PROPOSAL 22
SUBCONTRACTORS LIST 224
SUBCONTRACTORS LIST 23
CONTRACTORS REFERENCE FORM 25
CONTRACT 27
CERTIFICATION CONCERNING WORKERS COMPENSATION 32
CONTRACT BOND FORMS 33
SECTION 60 44
60-1 44
60-2 44
60-3 44
60-4 45
60-5 45
60-6 45
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
60-7 45
60-8 45
60-9 45
60-10 46
60-11 46
60-12 46
60-13 47
60-14 47
60-15 47
60-16 48
60-17 48
SECTION 61 49
61-1 49
61-2 49
61-3 49
61-4 49
61-5 49
61-6 49
61-7 50
61-8 50
61-9 50
61-10 51
61-11 51
61-12 51
61-13 51
61-14 51
61-15 51
61-16 52
61-17 52
SECTION 62 52
62-1 52
SECTION 63 52
SECTION 64 53
64-1 53
64-2 53
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
64-3 53
64-4 53
64-5 55
64-6 57
SECTION 65 ASSOCIATED POTHOLE PATCHING 55
65-1 General Description of the Work 55
65-2 Materials for Potholing 56
SECTION 66 Error! Bookmark not defined.
66-1 General Description of the Error! Bookmark not defined. 56 66-2 Materials for Crack Sealing 56
66-3 Storage and Handling of Materials 57
66-4 Material Placement MethodsError! Bookmark not defined.
SECTION 67 Error! Bookmark not defined.
67-1 Weather Conditions Error! Bookmark not defined.
67-2 Cleaning and Drying 58
67-3 Application of Sealer or Filler 58
67-4 Finishing 59
67-5 Traffic Control 59
67-6 Payment 59
67-7 Clean Up 59
SECTION 68 6159
68-1.1 Mobilization & Demobilization 60
68-1.2 Traffic Control 62
68-1.3 Pothole Patching 60
68-1.4 Crack Seal 61
SECTION 69 64
SECTION 70 72
70-1.1 72
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE CERTIFICATE 71
CLEAN AIR AND WATER POLLUTION CONTROL CERTIFICATION 73
APPENDIX A – Maps and Street Lists 74
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
CITY OF EXETER
STATE OF CALIFORNIA
NOTICE TO CONTRACTORS
Project Name: FY 26 CRACK SEAL & ASSOCIATED POTHOLE PATCHING
PROJECT
Project No.: 26-XX
RFB No.: 26-XX
Sealed bids will be received at City Hall, 137 North F Street or P.O. Box 237, Exeter, California 93221, until [INSERT DATE AND TIME] and promptly thereafter all bids that have been duly received will be publicly opened and read aloud for furnishing to said City all labor, materials, equipment, transportation, and services necessary to perform work. It is the bidder’s responsibility that the sealed bid is received by the City of Exeter by the date and time stated above.
Instructions to bidders, specifications and bid forms may be inspected and obtained by visiting our web site at https://cityofexeter.com/ or by calling (559) 592-3318, or by FAX (559) 592-3556.
However, to prevent misinterpretations, the City would prefer that all questions be sent by email to [email protected]. Questions must be received no later than [INSERT DATE AND TIME].
A non-mandatory pre-bid meeting will be held on INSERT DATE AND TIME] at 137 North F Street, Exeter, California.
This project requires the Contractor to have a Class A or combination of Class C licenses to perform all aspects of work.
A certified check, cashier's check, or bidder's bond in the amount of ten percent (10%) of the bid made payable to the City of Exeter will be required to accompany each proposal.
All Contractors and/or subcontractors shall be required to obtain a City of Exeter Business Tax Certificate. No payment will be made to any Contractor until such license is obtained.
The Contractors must be registered with the State of California Department of Industrial Relations in compliance with SB854 which states: A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5.
Awarded Contractor will be required to furnish electronic payroll records for project to the Labor Commissioner.
Per the California Labor Code (CLC), the following statements are hereby incorporated into this Contract:
As set forth in CLC section 1771.1(a), all contractors and subcontractors must be currently registered and qualified to perform public work pursuant to CLC section 1725.5 to be qualified to December 9, 2025 Regular Meeting of the Exeter City Council
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bid, be listed in a bid proposal, or perform any public work for the City of Exeter. Proof of registration for each contractor and subcontractor listed on the bid is required.
As set forth in CLC section 1771.4(a)(1), notice is given that this project is a public work, subject to compliance monitoring and enforcement by the Department of Industrial Relations.
As set forth in CLC section 1773, the City of Exeter shall obtain the general prevailing rate per diem wages and the general prevailing rate for holiday and overtime work in the locality in which the public work is to be performed for each craft, classification, or type of worker needed to execute the contract from the Director of Industrial Relations. In accordance with labor code section 1773.2, this information is to be included in the bid specifications and in the contract itself.
This project will be subject to all applicable State Wage Determinations. The Contractor will be responsible for paying wages from the State Wage Determinations for all trades. The wages are set forth in the General Prevailing Wage Rates for this project, available at City of Exeter address and available from the California Department of Industrial Relations’ Internet web site:
http://www.dir.ca.gov/dlsr/PWD/index.htm.
In accordance with the provisions of Section 1770 of the Labor Code, the Director of the Department of Industrial Relations of the State of California has ascertained the general prevailing rate of wage: and employer payments for health and welfare, pension, vacation, travel time and subsistence pay as provided in Section 1773.8, apprenticeship or other training programs authorized by Section 3093, and similar purposes applicable to the work to be done. These rates shall be a part of the Contract and are on file in the office of the City Engineer and will be made available to any interested person on request. The Contractor must ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex or national origin.
City reserves the right to temporarily retain five percent (5%) from each payment to Contractor pursuant to California Public Contract Code § 7201 until the City determines that all work and other requirements of this Contract are complete. Pursuant to Section 22300 of the California Public Contract Code (Section 10263 of the Public Contract Code for State Agencies), the Contractor may substitute securities for any money held by the City to insure performance of the contract. At the request and expense of the Contractor, securities equivalent to the amount withheld shall be deposited with the City or with a State or federally-chartered banks as an escrow agent, who shall return such securities to the Contractor upon satisfactory completion of the contract.
Deposit of securities with an escrow agent shall be subject to written agreement in accordance with the provisions of Section 22300. The City shall not certify that the contract has been completed until at least 35 days after filing by the City of a Notice of Completion. Securities eligible for investment under this Section shall be limited to those listed in Section 16430 of the California Government Code, bank or savings and loan certificates of deposit, interest bearing demand deposit accounts, standby letters of credit, or any other security mutually agreed upon by the Contractor and the public agency.
CITY OF EXETER
Zachary Boudreaux, Public Works Director
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
I. DEFINITIONS
For the purposes of this RFB NO. 26-XX, the following terms shall have the meanings indicated:
1. “City” means the City of Exeter
2. “City Council” means the Council of the City of Exeter
3. "Bidder", "Vendor", "Supplier", “Consultant”, “Contractor” and “Subrecipient” are used interchangeably throughout this invitation to mean the person, firm, or corporation or other entity submitting a Bid in response to the Request for Bid.
4. “Bid” and “Proposal” are used interchangeably to mean an individual’s or entity’s offer in response to this Request for Bid.
5. “RFB” means Request for Bid No. 26-XX
II. INTRODUCTION
The City of Exeter is soliciting Bids for the Crack Seal & Associated Pothole Patching Project as specified in this RFB and attached exhibits. The successful bidder shall be responsible for providing all services and products necessary to fulfill the requirements of this Invitation to Bid.
The successful bidder shall be responsible for providing all services necessary to fulfill the requirements of this Invitation to Bid upon receipt of the City’s Notice to Proceed. No bid will be accepted from a Contractor who has not been licensed in accordance with provisions of Chapter 9 of Division of 3 of the State of California Business Professions Code. This project requires the Contractor to have a Class A or combination of Class C licenses to perform all aspects of the work.
The contract term shall be for 45 working days and shall, at the City’s option and with the consent of the CONTRACTOR, be executed with a Notice to Proceed. Bids are being sought from contractors who have a proven record of experience in providing the services required by this Invitation to Bid.
The project is primarily to crack seal streets in Exeter per plan. Every effort shall be taken so traffic control and project work lends to least disruption to the residents of the City of Exeter. Prior work notification will be the contractor’s responsibility and shall be distributed to each business and property owner affected by your work. This notice will discuss how the work performance will affect the streets and the residents.
It is understood that the City of Exeter is NOT exempt from California State Sales Tax of 7.75 percent. The sales tax is to be included in each bid. The City of Exeter must consider all costs associated with determining low bidder (including freight and taxes) and reserves the right to award bid that is in the best interest of the City of Exeter. The winning bidder will be the lowest cost for the total of all four quadrants combined.
December 9, 2025 Regular Meeting of the Exeter City Council
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DEPARTMENT OF INDUSTRIAL RELATIONS REQUIREMENTS, Public Works Contractor Registration Program and Project Labor Agreements All contractors and subcontractors bidding and performing work on Public Works Projects must:
1. Register on an annual basis with the California Department of Industrial Relations (DIR)
2. Effective April 1, 2015, furnish electronic payroll records for new projects to the Labor Commissioner.
No contract will be awarded unless that contractor and/or subcontractors are registered with the California Department of Industrial Relations (DIR). Bids by unregistered contractors submitted after March 1, 2015 may be rejected as non-responsive.
A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.
If a project labor agreement (the term “project labor agreement” is defined in Public Contract Code 2500(b)(1) as a pre-hire collective bargaining agreement that establishes terms and conditions of employment for a specific construction project or projects and is an agreement described in Section 158(f) of Title 29 of the United States Code) is used, then it must comply with the taxpayer protection provisions set forth in Public Contract Code section 2500(a). City of Exeter has no ordinances requiring or prohibiting such agreements.
III. INSTRUCTIONS
1. Fill out attached Bid Form (Exhibit “A”) in ink or typewriting completely.
2. Cross out and initial mistakes in ink and place the correct response next to same.
3. Timely submit Bid in a sealed envelope addressed and marked as follows:
To:
City of Exeter
PO Box 237
Exeter, California 93221
From:
Bidders Name & Address
Marked:
Crack Seal Project
RFB NO. 26-XX
CLOSING DATE: INSERT DATE AND TIME]
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CRACK SEAL PROJECT
4. Sealed bids can be delivered to City Hall, 137 North F Street, Exeter, California. It is the bidder’s responsibility that the sealed bid is received by the City of Exeter by the date and time stated above.
5. Inquiries: Instructions to Vendor, Specifications and Bid Forms may be inspected and obtained by visiting our web site at https://cityofexeter.com/ or by calling (559) 592- 3318, or by FAX (559) 592-3556. However, to prevent misinterpretations, the City would prefer that all questions be sent by email to [email protected]. Questions must be received no later than INSERT DATE AND TIME].
6. Bidder’s Bond: Each bid must be accompanied by one of the following forms of bidder’s security in the amount of 10% of the amount bid: (1) cash; (2) a cashier’s check made payable to the City; (3) a certified check made payable to the City; or (4) a bidder’s bond executed by an admitted surety insurer, made payable to the City.
IV. SCOPE OF SERVICES / PROJECT
Background: The City of Exeter would like to establish a contract with a Contractor for crack seal and associated pothole patching on City-owned or Right-of-Way properties, such as, but not limited to streets, alleys, roadways, parking lots and pads. The work includes traffic control, crack sealing, and pothole patching. The bid forms are broken down by task for ease of calculating bids.
The awarded Contractor shall be provided an Authorization to Proceed to begin work. Upon authorization, the Contractor shall be completed with the work within 45 working days. It is the City’s intent that this work is completed by the 1st of April 2026.
Crack Seal Project & Associated Pothole Patching
Please see attachments:
Appendix A – Map and Street List
Contractor’s Responsibilities: Contractor shall provide all labor, tools, materials and supervision to complete work as estimated and in a timely fashion. All work to be done shall have prior approval of the City of Exeter. Contractor will also be responsible for obtaining any necessary permits, including approved traffic control plans, that may be required by project and scheduling for inspections prior to beginning any work.
Work consists of:
a. Provide written and verbal notification of impending work and process of work at the contractor’s expense.
b. Install approved appropriate traffic control
c. Preparing the streets by cleaning cracks and potholes and then sealing those areas, with prior inspection in accordance with all applicable City of Exeter construction. d. Debris removal and cleanup to the City’s satisfaction and standard typical traffic control shall be used to protect the public and workers alike.
After work is satisfactorily completed, the contractor will invoice the City.
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All safety practices shall be followed according to OSHA standards. Contractor shall be responsible for cleanup and disposal of all material around site area on a daily basis. All work shall be commensurate with the highest professional standards and shall be performed with the public’s safety in mind by a licensed contractor.
V. PRE-BID AND BID MEETINGS
1. Non-Mandatory Pre-Bid Meeting. A non-mandatory pre-Bid meeting will be held at City Hall 137 North F St., Exeter, California and has been scheduled as follows:
[INSERT DATE AND TIME]
Information regarding the project will be provided at that time. It shall be the responsibility of the Contractor to have acquired full knowledge of the job site, scope of work and any problems or difficulties that may affect the work proposed.
2. Post Award Meeting. Subsequent to the award of contract, the Contractor shall meet with the Project Manager prior to the start of work to discuss any problems or questions that may arise. Contractor shall contact the Project Manager within ten (10) days of the date of the Notice to Proceed to arrange this meeting.
City Project Manager: Zachary Boudreaux
Department: Public Works
VI. BID OPENING AND CONFIDENTIALITY
1. Bid Opening. Bids shall be opened publicly in the presence of attendees, if any, on [INSERT DATE AND TIME]at 137 N F Street, Exeter CA, City Hall. The name of each Bidder and the amount of each Bid shall be open to public inspection at the Bid opening and after an award decision has been made. Other Bid information will not be available for public review during the evaluation phase or until the award of the contract.
2. Bid Confidentiality. The City favors full and open disclosure of all Bid records. The City will not expend public funds defending claims for access to, inspection of, or to be provided copies of any such records. By submitting a Bid, a Bidder agrees to indemnify and defend the City against all claims or actions brought against it to seek access to, or compel disclosure of, any records or documents in the City’s possession.
After the award, the City intends that its selection process will be open and public.
Respondents are advised that the California Public Records Act (“PRA”) provides that any person may inspect or be provided a copy of any identifiable public record or document that is not exempted from disclosure by the express provisions of the Act.
The Federal Freedom of Information Act (“FOIA”) contains a similar provision. Each Bidder shall clearly identify any information within its Bid that it intends to ask the City to withhold as exempt under either the PRA or FOIA. Any information contained in a Bidder’s submission which the Bidder believe qualifies for exemption from public disclosure as “Proprietary” or “Confidential” must be identified as such at the time of first submission of Bidder’s Bid to this RFB. Any failure to identify information December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
contained in a Bidder’s Bid to this RFB as “Proprietary” or “Confidential” shall constitute a waiver of Bidder’s right to object to the release of such information upon request under either Act.
VII. AWARD
1. Most Responsive, Responsible Bidder. Award shall be made to the most responsive, responsible Bidder whose Proposal meets the requirements and criteria set forth in this RFB, price and other factors considered, and whose Bid is determined to result in the optimum economic advantage to the City. A responsible Bidder is one who has the capability, financial capacity and integrity to perform the contract. A responsive Bidder is one who commits to all of the material terms, for example, price, quantity, quality and delivery, of this RFB.
The City of Exeter reserves the right to award bids received on the basis of splitting the purchases/services as described in this bid and awarding to more than one vendor and to accept the bid that is in the best interest of the City of Exeter.
2. Reservation of Rights. The City reserves the right to reject any item or items in the Bid; to waive informalities, technical defects, and minor irregularities in Bids received; and to select the Bid(s) deemed most advantageous to the City.
VIII. PROTESTS/APPEALS
Because it is essential that Bidders have confidence in the procurement procedures for soliciting and awarding contracts, it is the policy of the City to offer Bidders the opportunity to appeal award of contracts. The following procedures shall apply in regard to appeals:
1. Any actual Bidder who is aggrieved in connection with this RFB or award of a contract hereunder may protest to the City in writing within five (5) working days after such aggrieved Bidder knows, should have reasonably known, or could reasonably be expected to know of the facts giving rise thereto; and
2. Should identify only the areas regarding bid contradictions, procurement errors, quotation rating discrepancies, legality of procurement context, conflict of interest in the rating process and inappropriate or unfair competitive procurement grievance regarding the Bid process.
3. The City shall have the authority to settle and resolve each protest. The resolution will be provided to Bidder in writing within five (5) working days of receipt of the appeal unless the Bidder is notified more time is required.
4. Further levels of appeal may be made in accordance with the appeals provision contained in the City’s “Purchasing and Contract Procedures”.
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
IX. SPECIAL CONDITIONS
1. Product Issues
a. Complete Product. The successful Bidder shall be responsible for providing all materials, products, equipment and/or services necessary to fulfill the requirements of this RFB.
b. Product Inspection. The City will have ten (10) working days to inspect equipment for workmanship, appearance, proper functioning of all equipment, and conformance to all other requirements of this specification. If deficiencies are detected, the equipment will be rejected, and the vendor will be required to make necessary repairs, adjustments, or replacements. Payment and/or commencement of a discount period, if applicable, will not be made until the defects are corrected and the equipment re-inspected and accepted.
c. Quantities/Change Orders. The City reserves and shall have the right to make such changes to the work as may be necessary and desirable to complete the work originally intended in an acceptable manner. Unless otherwise specified herein, the Project Manager shall be and is hereby authorized to make such changes, in the work as may increase or decrease the originally awarded contract quantities and/or total contract cost. The Contract Price, or the amount due the Contractor will only be reduced/increased after the price change is reviewed and authorized by the Administration.
d. Omitted Items. Project Manager is authorized to omit minor contract items. Major items must be omitted by supplemental agreement.
e. Extra Work. Contractor is prohibited from doing extra work, unless authorized by the Project Manager Payment for approved Extra Work shall be as agreed to in writing.
f. Removal of Obstructions. Contractor shall remove and dispose of all structures, debris or other obstructions of any character required for completion of the project.
Any temporarily removed or relocated items shall be replaced. g. Clean Up. Prior to acceptance and final payment, Contractor shall clean up the site of work, and any areas occupied by Contractor in connection with the project. The site shall be left in a condition equal to or better than it was prior to beginning the project.
h. Control of Worksite. Contractor is responsible for worksite safety and for preventing damage to improvements. Worksites must be controlled, barricaded or fenced to prevent hazards to the traveling public. Contractor is responsible for vandalism or damage at the worksite that occurs while the worksite is under their control. The contractor shall secure the worksite until all improvements have cured to a state that prevents the improvements from easily being damaged by vandalism, and vehicles or pedestrians.
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
2. City-Contractor Relations
a. Project Manager’s Responsibility and Authority. City will designate a Project Manager. The Project Manager shall decide issues of quality and acceptability of materials, products, equipment, and all questions related to fulfillment of the contract for the project. Project Manager shall not have control over acts or omissions of the Contractor, their agents or employees. b. Control of Materials:
(1) Source of Supply and Quality of Materials Guarantee. All materials, parts and equipment supplied by the Contractor shall be new and/or of a quality equal to that specified.
(2) Equivalent Materials. Trade names or manufacturer’s catalog information, where used, are a means of indicating kind, type, design, style, finish, durability or quality desired and are not intended to exclude or omit the products of any responsible manufacturer, if such products are equal in every respect to those specified. The burden of proof of compliance with the specifications is the responsibility of Contractor. City shall be the sole judge as to the adequacy of any item for substitution.
(3) Manufacturer’s Directions. Manufactured articles, materials and equipment shall be applied, installed, connected, erected, used, cleaned and conditioned as directed by the manufacturer.
c. Contractor/Contractor’s Superintendent. Contractor shall bear all responsibility for, and have all control over, the construction means, methods, techniques, sequences, procedures and safety precautions or programs related to the project.
Contractor may designate a superintendent.
d. Project Site/Existing Utilities and Structures.
(1) Contractor shall take care to avoid, but shall be responsible for, all damage to existing structures, including, but not limited to, sewers, water service, drains and culverts, underground utilities and the like.
(2) USA Notification. Contractor shall notify underground service alert (“USA) of times and locations of proposed excavations.
i. Contractor shall notify owners of and be responsible for damage to utilities and substructures.
ii. If damage occurs to an unknown utility, Contractor shall repair the utility. iii. Contractor shall not make connection to or draw water from any hydrant or pipeline without first obtaining permission to do so from the City’s Public Works Dept.
e. Signs, Barricades, and Notice. Contractor must provide and maintain proper traffic control, barricades, fences, signal lights, watchmen, and notice in general to the surrounding public, in accord with local, federal, and state requirements.
December 9, 2025 Regular Meeting of the Exeter City Council
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f. Labor
(1) Workmanship. Workmanship shall be equal to the best general practice of modern-day practice.
(2) Qualification. Contractor shall ensure that each employee who works on this project is qualified to perform their assigned duty in a safe manner.
3. Legal Responsibilities.
a. It is the responsibility of the Contractor to comply with all local, state, and federal laws and regulations which apply to this project. This includes, but is not limited to, compliance with Uniform Building, Plumbing, Mechanical, Electric, and Fire Codes. Contractor shall provide a safe working environment in compliance with the Occupational Safety and Health Act, and California Health and Safety Codes.
Additionally, Contractor shall secure all necessary permits, licenses, and similar requirements to carry out the project. Contractor shall comply with all applicable labor laws, and ensure against discrimination.
X. GENERAL CONDITIONS
1. It is the policy of the City to provide equal opportunity to all candidates when selecting Bidders to provide public services. Bidders are expected to be equal opportunity employers.
The City hereby affirmatively ensures that Disadvantaged Business Enterprises (DBE) will be afforded full opportunity to submit a Bid in response to this notice and will not be discriminated against on the basis of race, color, national origin, ancestry, disability, gender or religion in any consideration leading to the award of contract.
No qualified disabled person shall, on the basis of disability, be excluded from participating in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity that receives or benefits from Federal financial assistance.
Bidder shall provide to the City a list of all instances within the last ten (10) years where a complaint was filed or pending against Bidder in a legal or administrative proceeding alleging that Bidder discriminated against its employees, subcontractors, vendors or suppliers. A description of the status or resolution of that complaint, including any remedial action taken is required.
2. Post-Closing Date Corrections are prohibited.
3. Bids will not be accepted unless signed in ink (not typed) in the appropriate space(s) by an authorized officer or employee of the Bidder.
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4. Bids must be submitted on or before the Closing Date. Any Bids received after the Closing Date shall be returned, unopened, to the Bidder, provided the request number, opening date, and Bidder's return address are on the envelope.
5. Bids may be withdrawn prior to the Bid Closing Date by writing to the Purchasing Division.
6. Telegraphic, telephonic, electronic and facsimile Bids and withdrawal requests will not be accepted.
7. Prices submitted are considered accurate for a period of ninety (90) days and cannot be withdrawn after the Closing Date.
8. All Bids are the property of the City after submission.
9. City is not responsible for Bid errors and omissions.
10. Bids should be prepared in a straightforward, concise manner. Information provided which was not specifically requested will be considered only in City’s discretion.
11. A written amendment or addenda issued by City is the only method which should be relied on with respect to changes to the RFB. Respondent is responsible to contact the City prior to submitting a Bid to determine if any amendments were made to the RFB.
12. Any contract resulting from the RFB will be jointly administered by the City’s Finance Department and the Department requesting Bids.
13. Prior to conducting business in the City, a business tax certificate (license) must be obtained. Call 559-592-3710 for more information.
14. Bidder shall provide insurance as required by law and as indicated in the proposed contract.
15. This project will be subject to all applicable State Wage Determinations. The Contractor will be responsible for paying wages from the State Wage Determinations for all trades as set forth in the General Prevailing Wage Rates available from the California Department of Industrial Relations.
16. Bidder shall maintain all personnel files and payroll records for employees used to implement the proposed contract.
17. Bidder shall withhold, pay and report all taxes and issue W - 2 forms at the end of each calendar year for employees used to implement the proposed contract.
18. Pursuant to the City’s Charter, all other things being equal, tie Bids shall be awarded to a local merchant to the extent quality and prices are equal. If neither is a local vendor, December 9, 2025 Regular Meeting of the Exeter City Council
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the Bid shall be awarded by the flip of a coin by the Purchasing Division in the presence of at least one witness.
19. The City may make such an investigation of the Bidder and information in the Bid as it determines necessary. This may include the collection of criminal history information, contractual and business associations and practices, employment histories and reputation.
20. Each Bidder will be required to submit Affidavits and/or Bid Guarantees which are attached in Exhibit “B”.
21. The quantities given on each Bid Proposal form and any related contract documents are estimates only. They are given as a basis for comparison of Bids. The City of Exeter does not, expressly or impliedly agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of work, or to omit portion of the work, as the City deems necessary or advisable, at Unit Bid prices.
22. Bidders shall satisfy themselves by personal examination of the work site, specifications, plans, and other contract documents, and by any other means as they believe necessary, as to the actual physical conditions, requirements, and difficulties under which the project must be performed. The submission of a Bid shall be conclusive evidence that the Bidder has investigated, and is satisfied as to the conditions encountered, as to the character, quality, and quantities of work to be performed, and the materials or equipment to be furnished, and as to the requirements of the RFB and the City. No allowance shall subsequently be made because of lack of such examination or knowledge.
23. The City is not exempt from California State Sales Tax. The City is exempt from Federal Excise Taxes. Do not include Federal Excise Taxes in the prices quoted in this bid. The City will furnish exemption certifications upon request.
24. The City of Exeter is not liable for any costs incurred by Bidder in responding to this Request for Bid.
25. This contract may be terminated without cause by the City, in whole or in part, by giving the Contractor fifteen (15) days written notice of the intent to terminate whenever the City determines that termination is in the best interest of the City.
If the Contractor shall fail to provide services or perform satisfactorily the work required by the terms and conditions of the contract, or materially breaches any of its obligations under this agreement the City may terminate the contract, in whole or in part by written notice. Termination shall take effect ten (10) calendar days after the date of mailing said termination notice.
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Any assignment, subletting or transfer of the interest of the contractor, either in whole or in part, without the written consent of the City shall be cause for the City to immediately terminate the agreement for default.
Notwithstanding any other provisions of this agreement, this agreement may be terminated by the City upon a single violation of this agreement XI. POST AWARD RESPONSIBILITIES
1. Written Contract with City. A written agreement in a form similar to that attached to this Request for Bid as Exhibit “C” with Attachments 1-2 must be entered into between the City and the Contractor to whom the project is awarded. The Agreement forms the basis for the contractual obligation between the parties regarding the project. A contract will be provided with the Notice of Award and must be executed and returned to City within ten (10) working days of the date of award notification unless otherwise agreed.
2. Post-Award Responsibilities. Upon execution of the Agreement between the City and the Contractor, the Contractor shall immediately report all changes in its Articles of Incorporation, By-Laws, or Tax-Exempt status to the City.
3. State Requirements. Contractor must comply with California Labor Code and California Public Contract Code.
4. Insurance. Contractor shall obtain and maintain the minimum insurance coverage outlined Exhibit “C”, Attachment 2. Contractor shall provide evidence of such insurance to City’s Purchasing Division prior to commencement of work.
5. Required Bonds: Upon determination by the City that a contract has been entered and Contractor has provided all of the information that it is required to provide pursuant to this RFB, City will issue, in writing, a notice to proceed on the project to Contractor.
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CONTRACT AMOUNTS
FROM: CONTRACTOR
Company Name
The undersigned as bidder declares that he has carefully examined the location of the proposed work, that he has examined the plans and specifications, and read the accompanying instructions to bidders, and hereby proposes and agrees, if this proposal is accepted, to furnish all materials and do all the work required to complete said work in accordance with said Plans, if any, Standard Specifications, Construction Specifications and Contract Documents in the time and manner there in prescribed, for the unit price or lump sum price set forth in the following Bid Schedule:
2026 CRACK SEAL & ASSOCIATED POTHOLE PATCHING PROJECT SCHEDULE Main Project Area 5
ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT
UNIT PRICE
($)
TOTAL
($)
1 Mobilization & Demobilization 1 LS
2 Traffic Control 1 LS
3 Pothole Patching Main Project Area 1 LS
4 Crack Sealing Main Project Area 37,841 SY
BASE BID MAIN PROJECT TOTAL BID AMOUNT ($) =
1st Alt Project BID Area 4
ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT
UNIT PRICE
($)
TOTAL
($)
1 Mobilization & Demobilization 1 LS
2 Traffic Control 1 LS
3 Pothole Patching 1st Alt Project Area 4 1 LS
4 Crack Sealing 1st Alt Project Area 4 30,096 SY
1st ALT PROJECT TOTAL BID Area 4 AMOUNT ($) =
1st Alt Project BID Area 3
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ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT
UNIT PRICE
($)
TOTAL
($)
1 Mobilization & Demobilization 1 LS
2 Traffic Control 1 LS
3 Pothole Patching 1st Alt Project Area 3 1 LS
4 Crack Sealing 1st Alt Project Area 3 57,734 SY
1st ALT PROJECT TOTAL BID Area 3 AMOUNT ($) =
1st Alt Project BID Area 2
ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT
UNIT PRICE
($)
TOTAL
($)
1 Mobilization & Demobilization 1 LS
2 Traffic Control 1 LS
3 Pothole Patching 1st Alt Project Area 2 1 LS
4 Crack Sealing 1st Alt Project Area 2 31,970 SY
1st ALT PROJECT TOTAL BID Area 2 AMOUNT ($) =
1st Alt Project BID Area 1
ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT
UNIT PRICE
($)
TOTAL
($)
1 Mobilization & Demobilization 1 LS
2 Traffic Control 1 LS
3 Pothole Patching 1st Alt Project Area 1 1 LS
4 Crack Sealing 1st Alt Project Area 1 47,261 SY
1st ALT PROJECT TOTAL BID Area 1 AMOUNT ($) =
COMBINED TOTAL COST IS:
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$_______________________(numbers)
$_____________________________________________________________________________ ____________________________________________________________dollars. (written out) In case of a discrepancy between unit price and total, the unit price shall prevail.
The apparent Low Bidder will be based on the LOWEST COMBINED SUM TOTAL of the ALL AREAS BID.
The award of the Contract, if it is awarded, will be to the lowest responsible bidder on the total of the Lowest Combined Sum Total Bid, whose proposal complies with all the requirements prescribed herein.
The City reserves the right to add or subtract any of the 1st Alternate Project Bid Areas after the lowest bid has been determined.
If this proposal shall be accepted and the undersigned shall fail to contract as aforesaid and to deliver the payment and performance bonds in the sums to be determined as aforesaid, with surety satisfactory to the City of Exeter, and to deliver all required insurance policies within ten (10) days, not including Sundays and legal holidays, after the bidder has received notice that the contract has been awarded, the City Council may, at its option, determine that the bidder has abandoned the Contract, and thereupon this proposal and the acceptance thereof shall be null and void, and the forfeiture of such security accompanying this proposal shall operate and the same shall be the property of the City of Exeter.
PUBLIC CONTRACT CODE SECTION 10232 STATEMENT
In accordance with Public Contract Code Section 10232, the Contractor, hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the Contractor within the immediately preceding two year period because of the Contractor’s failure to comply with an order of a federal court which orders the Contractor to comply with an order of the National Labor Relations Board.
Note: The above Questionnaire and Statement are a part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature, under penalty of perjury, of this Questionnaire and Statement.
Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
DRUG-FREE WORKPLACE CERTIFICATION
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
CITY OF EXETER
OWNERSHIP DISCLOSURE FOR CONTRACTORS AND CONSULTANTS
NAMES OF PRINCIPALS, PARTNERS, AND/OR TRUSTEES:
Firm Name:
_____________________________________________________________________________ Firm Address:
_____________________________________________________________________________ List the names of all principals, partners, and/or trustees. For corporations provide names of officers, directors and all stockholders owning more than 10% equity interest in corporation:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Submitted by: Name ___________________________________________________________ Date ____________________________________________________________ December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
CERTIFICATION OF ANTI-KICKBACK COMPLIANCE CERTIFICATE
(48 Stat. 948; 62 Stat. 740; 63 Stat. 108; Title 18 U.S.C. § 8741; and 40 U.S.C. (c)) To Accompany Bid Form
By submission of a Bid, the BIDDER certifies that it has read the “Anti-Kickback Procedures,” referenced above and that neither it nor any of its employees has performed or participated in any prohibited actions, as defined in that provision, relating to the award of the Contract. By commencing performance of the Contract work, the selected BIDDER certifies to Anti-Kickback Compliance.
Company: ______________________________________________ Business Address: ______________________________________________ Signature: ______________________________________________ Name of Signing Official: ______________________________________________ Title of Signing Official: ______________________________________________ Date: ______________________________________________
Company Seal:
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
AMERICANS WITH DISABILITIES ACT COMPLIANCE CERTIFICATE
To Accompany Bid Form
By submission of a bid, the BIDDER certifies it will comply with the Americans with Disabilities Act, 42 U.S.C., 12101 et. seq., and will maintain compliance throughout the life of this Contract.
By commencing performance of the Contract work, the selected BIDDER certifies to the Americans with Disabilities Act compliance.
Company: ______________________________________________ Business Address: ______________________________________________ Signature: ______________________________________________ Name of Signing Official: ______________________________________________ Title of Signing Official: ______________________________________________ Date: ______________________________________________
Company Seal:
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
BID PROPOSAL CONTRACT
The names of all persons interested in the foregoing proposal as principals are as follows:
IMPORTANT NOTICE: If bidder or other interested person is a corporation, state legal name of corporation, also names of the president, secretary, treasurer, director and manager thereof and all stockholders owning more than 10% equity interest in corporation; if a co-partnership, state true name of firm, also names of all individual copartners composing firm; if bidder or other interested person is an individual, state first and last name in full. ______________________________________________________________________________ Print Name of Corporation or True Name of Firm
______________________________________________________________________________ Print Officer’s Name or Copartner’s Name and Title
______________________________________________________________________________ Print Officer’s/Stockholder Name or Copartner’s Name and Title ______________________________________________________________________________ Print Officer’s/Stockholder Name or Copartner’s Name and Title ______________________________________________________________________________ Print Officer’s/Stockholder Name or Copartner’s Name and Title ______________________________________________________________________________ Print Officer’s/Stockholder Name or Copartner’s Name and Title Licensed in accordance with an act providing for the registration of Contractors, License No.______________________, Class of License(s) _____________________________, License Expiration Date _________________________________________________________.
Department of Industrial Relations Registration No. ________________________________.
The representations made herein are made under penalty of perjury. Any bid not containing this information, or a bid containing information which is subsequently proven false, shall be considered non-responsive and shall be rejected by the City of Exeter.
Signature of Authorized Person(s)
______________________________________________________________________________ Signature Title
______________________________________________________________________________ Print Name
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
NOTE:If bidder is a corporation, the legal name of the corporation shall be set forth above together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if bidder is a co-partnership, the true name of the partner or partners authorized to sign contracts on behalf of the co-partnership; and if bidder is an individual, his signature shall be placed above. If signature is by an agent, other than an officer of a corporation or a member of a partnership, a Power of Attorney must be on file with the City Clerk prior to opening bids or submitted with the bid; otherwise, the bid will be disregarded as irregular and unauthorized.
Business Address______________________________________________________________ Street Address
______________________________________________________________ City State Zip Code
Business Telephone Number _____________________________________________________ Place of Residence _______________________________________ Dated:
_______________
E-mail
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
BIDDER’S BOND TO ACCOMPANY PROPOSAL
Known all men by these presents,
That we, ______________________________________________________, as principal and ______________________________, As surety, are held and firmly bound into the City of Exeter in the sum of _____________________________________________________________dollars, ($_____________________), to be paid to the said City or its certain attorney, its successors and assigns; for which payment, well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors or assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that if the certain proposal of the above bounden ____________________________________________________________________for _____________________________________ dated __________________________________ _____________________________ is accepted by the City of Exeter and if the above bounded __________________________________, his heirs, executors, administrators, successors and assigns, shall duly enter into and execute a contract for such construction, and shall execute and deliver the two bonds described within fifteen days (not including Sunday) from the date of the mailing of a notice to the above bounden _______________________ by and from the said City of Exeter that said contract is ready for execution, then this obligation shall become null and void; other wise it shall be and remain in full force and virtue.
IN WITNESS WHEREOF, we hereunto set our hands and seals this __________________ day of _________________, 20______.
__________________________________________
__________________________________________
__________________________________________
__________________________________________
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
SUBCONTRACTORS LIST
In accordance with the provisions of Section 2-8 “Designation of Subcontractors,” of the Standard Specifications, each bidder shall list below the name and location of place of business of each subcontractor who will perform a portion of the contract work in an amount in excess of one-half of one percent of the total contract price or $10,000, whichever is greater. In each instance, the nature and extent of the work to be sublet shall be described.
The general Contractor to whom the contract is awarded will not be permitted, without the written consent of the Engineer, to substitute any person as subcontractor in place of the subcontractor designated in the original bid, or to permit any subcontract to be assigned or transferred, or to allow it to be performed by anyone other than the original subcontractor. The Engineer may consent to the substitution of another person as subcontractor, if the original subcontractor, after having reasonable opportunity to do so, shall fail or refuse to execute, when said written contract is based upon the conditions of the general contract and complies with the subcontractor's written bid.
The failure of the Contractor to specify a subcontractor for any portion of the contract work in excess of one-half of one percent or $10,000 of the total contract price shall be deemed to indicate that the Contractor intends to perform such portion himself. The subletting or subcontracting of work for which is in excess of one-half of one percent or $10,000 of the total contract price, will be allowed only with the written consent of the Engineer.
Complete Columns 1 and 4 and submit with the bid. Complete columns 2 and 3 and submit with the bid or fax to (559) 713-4801 within twenty-four (24) hours after the bid opening. Failure to provide complete information in Columns 1 through 4 will result in a non-responsive bid. See the following page for the SUBCONTRACTORS LIST table.
In Column 1 the Contractor shall also list the Subcontractor’s Department of Industrial Relations (DIR) Registration Number. This registration number is required to comply with California Labor Code provisions including section 1725.5.
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
SUBCONTRACTORS LIST
Column 1
Business Name, Location,
Contractor License Number, Class
of License, DIR Registration
Number, and e-mail address
Column 2
Bid Item
No(s).
Column 3
A) Subcontracted
Cumulative Dollar
Amount &
B) Subcontracted Percent of
total project
Column 4
Description of Subcontracted Work
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
CONTRACTOR’S REFERENCE FORM
Name of Proposing Company
Representative Name and Title
Phone Number & E-mail
This form is not required to be submitted with the bid. However, the apparent low bidder shall submit the form within 24 hours of bid opening. The City reserves the right to require any Contractor to complete and submit this form at any time. References must not be relatives of the Contractor’s representative or owners. The references given must be for clients with projects similar in size and nature to the proposed project within the last five years. See Section 2-14 “Contractor Qualification Requirements,” for further instructions.
Reference 1
Client’s name
Description of device/project
and total project cost
Contact Person
Address
City and Zip Code
Phone Number
E-mail Address
Reference 2
Client’s name
Description of device/project
and total project cost
Contact Person
Address
City and Zip Code
Phone Number
E-mail Address
Reference 3
Client’s name
Description of device/project
and total project cost
Contact Person
Address
City and Zip Code
Phone Number
E-mail Address
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
CONTRACT
CITY OF EXETER
STATE OF CALIFORNIA
This Contract for the construction of the FY 26 CRACK SEAL & ASSOCIATED POTHOLE PATCHING Project, is made between the City of Exeter, (hereinafter “The City”), and ___________________________________________, (hereinafter referred to as Contractor) both parties having authority to enter into this Contract do agree to the following:
ARTICLE I - For and in consideration of the payments hereinafter mentioned to be made by the City, and under the conditions expressed in this Contract and Contract Documents (as those terms are defined in City of Exeter Engineering Standard Specifications), including the bonds submitted with this Contract, Contractor agrees at his own cost and expense, to do all the work and furnish all the materials necessary to construct and complete in a good, workmanlike, and substantial manner, the FY 26 CRACK SEAL & ASSOCIATED POTHOLE PATCHING Project, as a fully operational and functional facility for the intended purpose in accordance with the Contract Documents, and in accordance with the reference documents listed in the Contract Documents, which are also made a part hereof.
Said work to be done is shown upon the following plans:
RFB No.: 26-XX
Project Name: FY 26 CRACK SEAL & ASSOCIATED POTHOLE PATCHING
PROJECT
Project No.: 26-XX
which said plans are hereby made a part of this contract.
ARTICLE II - Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work described in this Contract; also for all loss or damage arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City of Exeter and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Contract Documents, and requirements of the Engineer under them, to wit:
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
Main Project Area 5
ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT
UNIT PRICE
($)
TOTAL
($)
1 Mobilization & Demobilization 1 LS
2 Traffic Control 1 LS
3 Pothole Patching Main Project Area 1 LS
4 Crack Sealing Main Project Area 37,841 SY
BASE BID MAIN PROJECT TOTAL BID AMOUNT ($) =
1st Alt Project BID Area 4
ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT
UNIT PRICE
($)
TOTAL
($)
1 Mobilization & Demobilization 1 LS
2 Traffic Control 1 LS
3 Pothole Patching 1st Alt Project Area 4 1 LS
4 Crack Sealing 1st Alt Project Area 4 30,096 SY
1st ALT PROJECT TOTAL BID Area 4 AMOUNT ($) =
1st Alt Project BID Area 3
ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT
UNIT PRICE
($)
TOTAL
($)
1 Mobilization & Demobilization 1 LS
2 Traffic Control 1 LS
3 Pothole Patching 1st Alt Project Area 3 1 LS
4 Crack Sealing 1st Alt Project Area 3 57,734 SY
1st ALT PROJECT TOTAL BID Area 3 AMOUNT ($) =
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
1st Alt Project BID Area 2
ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT
UNIT PRICE
($)
TOTAL
($)
1 Mobilization & Demobilization 1 LS
2 Traffic Control 1 LS
3 Pothole Patching 1st Alt Project Area 2 1 LS
4 Crack Sealing 1st Alt Project Area 2 31,970 SY
1st ALT PROJECT TOTAL BID Area 2 AMOUNT ($) =
1st Alt Project BID Area 1
ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT
UNIT PRICE
($)
TOTAL
($)
1 Mobilization & Demobilization 1 LS
2 Traffic Control 1 LS
3 Pothole Patching 1st Alt Project Area 1 1 LS
4 Crack Sealing 1st Alt Project Area 1 47,261 SY
1st ALT PROJECT TOTAL BID Area 1 AMOUNT ($) =
COMBINED TOTAL COST IS:
$_______________________(numbers)
$_____________________________________________________________________________ ____________________________________________________________dollars. (written out) In case of a discrepancy between unit price and total, the unit price shall prevail.
The apparent Low Bidder will be based on the LOWEST COMBINED SUM TOTAL of the ALL AREAS BID.
The award of the Contract, if it is awarded, will be to the lowest responsible bidder on the total of the Base Bid whose proposal complies with all the requirements prescribed herein. The City reserves the right to add or subtract the Alternate Bid after the lowest bid has been determined.
If this proposal shall be accepted and the undersigned shall fail to contract as aforesaid and to deliver the payment and performance bonds in the sums to be determined as aforesaid, with surety satisfactory to the City of Exeter, and to deliver all required insurance policies within ten (10) days, not including Sundays and legal holidays, after the bidder has received notice that the contract has been awarded, the City Council may, at its option, determine that the bidder has abandoned the Contract, and thereupon this proposal and the acceptance thereof shall be null and void, and the forfeiture of such security accompanying this proposal shall operate and the same shall be the property of the City of Exeter.
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
ARTICLE III - Contractor hereby agrees to indemnify and hold City and its officers, agents, employees and assigns, harmless from any liability imposed for injury (as defined by Government code 810.8), whether arising before or after completion of work hereunder, or in any manner directly or indirectly caused, occasioned or contributed to, or claimed to be caused, occasioned or contributed to, in whole or in part, by reason of any act or omission, including strict liability or negligence of Contractor, or of anyone acting under Contractor's direction or control or on its behalf, in connection with or incident to or arising out of the performance of this contract.
It is the intent of the parties that Contractor will indemnify, defend, and hold harmless City and its officers, agents, employees, and assigns, from any and all claims, demands, costs, suits or actions as set forth above regardless of the existence of passive concurrent negligence, on the part of the City or anyone acting under its direction or control or on its behalf. It is further the intent of the parties that this indemnification required is not intended to relieve City from liability for the active negligence of City, its officers, agency and employees.
The Contractor shall continuously protect City property, including work under construction, from damage, loss, or liability of any kind to persons or property arising in connection with the contract, direct or indirect, including that arising from rainfall, flood waters, and other action of the elements and all acts of third parties.
This indemnity and hold harmless provision, insofar as it may be adjudged to be against public policy, shall be void and unenforceable only to the minimum extent necessary so that the remaining terms of this indemnity and hold harmless provision may be within public policy and enforceable.
In an emergency affecting the safety of life or limb, work site, or any property, the Contractor is hereby permitted and directed to act at their discretion to prevent such threatened loss of injury, and in the event any instructions are given by the City of Exeter in any emergency, the Contractor shall unconditionally comply therewith.
With respect to the performance of work under this agreement, the Contractor shall maintain and shall require all of its subcontractors to maintain insurance as described below.
Worker's Compensation insurance with statutory limits, and employer's liability insurance with limits of not less than $1,000,000 per accident.
Commercial General Liability insurance with a combined single limit of not less than $2,000,000 per occurrence. Such insurance shall include products/completed operations liability, owner's and Contractor's protective, blanket contractual liability, personal injury liability, broad form property damage coverage and explosion, collapse and underground hazard coverage. Such insurance shall (a) name City, its appointed and elected officials, officers, employees and agents as insureds; and (b) be primary with respect to any insurance or self-insurance programs maintained by the City; and (c) contain Standard cross liability provisions. Such additional insured endorsement December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
maintained by Contractor and its subcontractors shall not be required to provide coverage for City for the active negligence of City.
Commercial Automobile Liability insurance with a combined single limit of not less than $2,000,000 per occurrence. Such insurance shall include coverage for owned, hired and nonowned automobiles and shall be provided by a business automobile policy.
Contractor shall furnish properly executed certificates of insurance to City prior to commencement of work under this agreement, such certificates shall:
a. Clearly evidence all coverage required above, including specific evidence of a separate endorsement naming the City as an insured;
b. Indicate whether coverage provided is on a claims made or occurrence basis; and c. Provide that such insurance shall not be materially changed, terminated, or allowed to expire except on 30-days prior written notice to City’s Purchasing Division, Attention:
Purchasing
Such insurance shall be maintained from the time work first commences until completion of the work under this Agreement if an occurrence policy form is used. If a claim made policy is used, coverage shall be maintained during the contract term and for a period extending 5 years beyond the contract date. Contractor shall replace such certificates for policies expiring prior to completion of work under this agreement and shall continue to furnish certificates 4 years beyond the contract term, when Contractor has a claim made form(s). If Contractor, for any reason, fails to maintain insurance coverage which is required pursuant to this agreement, the same shall be deemed a material breach of contract. City, at its sole option, may terminate this agreement and/or obtain damages from the Contractor resulting from said breach. Alternatively, City may purchase such required insurance coverage, and without further notice to Contractor, City may deduct from sums due to Contractor any premium costs advanced by City for such insurance.
This insuring provision, insofar as it may be adjudged to be against public policy or in violation of Insurance Code Section 11580.04, shall be void and unenforceable only to the minimum extent necessary so that the remaining terms of the insuring provisions herein may be within public policy and enforceable.
ARTICLE IV - It is further expressly agreed by and between the City and the Contractor that should there be any conflict between the terms of this instrument and the bid or proposal of said Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting with this instrument.
IN WITNESS WHEREOF, the parties have executed this agreement as of the date opposite their respective signatures.
CITY OF EXETER CONTRACTOR
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
___________________________________
City Manager
Date
_____________________________________
By: Authorized Agent
Date
___________________________________
ATTEST:
___________________________________
City Clerk
Date
___________________________________
_____________________________________
Print Name, Title
____________________________________
_____________________________________
APPROVED AS TO FORM:
___________________________________
City Attorney
Date
___________________________________
___________________________________
Risk Manager
Date
___________________________________
___________________________________
Project Manager
Date
___________________________________
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
CERTIFICATION CONCERNING WORKER'S
COMPENSATION INSURANCE
STATE OF CALIFORNIA )
) ss
CITY OF EXETER )
I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Contract.
Date:
Signature:
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
CONTRACT BOND FORMS
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
CITY OF EXETER
PAYMENT BOND
(To Accompany Contract)
Bond No. ____________________
WHEREAS, the City of Exeter, has awarded to Contractor
_____________________________________________________________________________, hereafter designated as the “Principal”, a contract for the work described as follows:
_____________________________________________________________________________, referred to hereafter as “Contract.”
AND WHEREAS, said Principal is required to furnish a bond in connection with said contract, to secure the payment of claims of laborers, mechanics, materialmen and other persons as provided by law.
NOW, THEREFORE, we the undersigned Principal and
_____________________________________________, referred to as “Surety” are bound unto the City of Exeter in the sum of $__________________________________________________ dollars ($ ___________________________), for which payment, we bind ourselves, jointly and severally.
THE CONDITION OF THIS OBLIGATION IS SUCH, that if said Principal or its subcontractors shall fail to pay any of the persons named in Civil Code Section 9100, or amounts due under the California Unemployment Insurance Code with respect to work or labor performed by such claimant, or any amounts required to be deducted, withheld, and paid pursuant to the California Revenue and Taxation Code for the wages of employees of the Principal and his subcontractors, with respect to such work and labor, that the Surety herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. In case suit is brought upon this bond, the surety will pay a reasonable attorney’s fee to be fixed by the court.
This bond shall inure to the benefit of any of the persons, companies, or corporations, named in Civil Code Section 9100 as to give a right of action to such persons, entities, or their assigns in any suit brought upon this bond.
The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract or to the work to be performed under the Contract, or the specifications accompanying the Contract shall in any way affect its obligations on this bond, and Surety does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract, or to the specified work, or the specifications.
Surety hereby waives the provisions of Civil Code Sections 2819 and 2845.
December 9, 2025 Regular Meeting of the Exeter City Council
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IN WITNESS WHEREOF, We have hereunto executed this instrument on the date indicated below. Persons signing for a corporation or entity hereby represent that they are doing so pursuant to a grant of authority by the governing body.
Name of Principal Date Name of Surety Date
Signature for Principal Signature for Surety
Printed Name and Title Printed Name and Title
_________________________________
Correspondence or claims relating to this bond
should be sent to the surety at the following
address:
___________________________
___________________________
___________________________
NOTE: Signatures of those executing for the Surety must be properly acknowledged and Surety’s Power of Attorney must be attached.
December 9, 2025 Regular Meeting of the Exeter City Council
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A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
CERTIFICATE OF ACKNOWLEDGEMENT
State of California
County of ________________________________________ SS
On ____________________________ before me ____________________________________, personally appeared ____________________________________________________________, who proved to me on the basis of satisfactory evidence to the be the person(s) whose name is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
Notary Public (SEAL)
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
CITY OF EXETER
PERFORMANCE BOND
(To Accompany Contract)
Bond No. ____________________
WHEREAS, the City of Exeter, has awarded to Contractor
_____________________________________________________________________________, hereafter designated as the “Principal”, a contract for the work described as follows:
_____________________________________________________________________________, referred to hereafter as “Contract.”
AND WHEREAS, said Principal is required to furnish a bond in connection with the above Contract, guaranteeing the faithful performance thereof:
NOW, THEREFORE, we the undersigned Principal and ______________________________, referred to as “Surety” are held firmly bound to the City of Exeter in the sum of $______________________________________________________________________ dollars ($ ________________________), to be paid to said City or its certain attorney, its successors and assigns: for which payment, well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors or assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that if the above bound Principal, its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by and well and truly keep and perform the covenants, conditions, and agreements in the Contract and any alteration thereof, made as therein provided, on it or their part to be kept and performed within the time and in the manner therein specified, and in all respects according to their intent and meaning, and shall indemnify and save harmless the City of Exeter, its officers and agents, as therein stipulated, then this obligation shall become and be null and void; otherwise it shall be and remain in full force and virtue.
The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract or to the work to be performed under the Contract, or the specifications accompanying the Contract shall in any way affect its obligations on this bond, and Surety does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract, or to the specified work, or the specifications.
Surety hereby waives the provisions of Civil Code Sections 2819 and 2845.
December 9, 2025 Regular Meeting of the Exeter City Council
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IN WITNESS WHEREOF, We have hereunto executed this instrument on the date indicated below. Persons signing for a corporation or entity hereby represent that they are doing so pursuant to a grant of authority by the governing body.
Name of Principal Date Name of Surety Date
Signature for Principal Signature for Surety
Printed Name and Title Printed Name and Title
_________________________________
Correspondence or claims relating to this bond
should be sent to the surety at the following
address:
___________________________
___________________________
___________________________
NOTE: Signatures of those executing for the Surety must be properly acknowledged and Surety’s Power of Attorney must be attached.
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
CERTIFICATE OF ACKNOWLEDGEMENT
State of California
County of ________________________________________ SS
On ____________________________ before me ____________________________________, personally appeared ____________________________________________________________, who proved to me on the basis of satisfactory evidence to the be the person(s) whose name is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
Notary Public (SEAL)
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
CITY OF EXETER
MAINTENANCE BOND
(To Accompany Contract)
Bond No. ____________________
WHEREAS, The City of Exeter, has awarded to Contractor
_____________________________________________________________________________, hereafter designated as the “Principal”, a contract for the work described as follows:
_____________________________________________________________________________, referred to hereafter as “Contract.”
AND WHEREAS, said Principal is required to furnish a bond in connection with said contract, guaranteeing the correction of deficiencies during the specified maintenance period of one (1) year from the date the notice of completion for work performed under said contract has been recorded or the date the work was completed if no notice of completion is recorded:
NOW, THEREFORE, we the undersigned Principal and _______________________________, referred to as “Surety” are held firmly bound to the City of Exeter in the sum of $_______________________________________________________________________ dollars ($ _____________________________), to be paid to City of Exeter or its certain attorney, its successors and assigns: for which payment, well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors or assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, the named Principal has made specific guarantees to the City concerning the work, labor and materials furnished for the construction of said improvements as stated above. If Principal complies with these guarantees for a period of one (1) year from the date of the notice of completion for work performed under said contract has been recorded or the date the work was completed if no notice of completion is recorded, then this obligation shall be null and void. If City notifies Surety that Principal has not met its guarantee, then Surety shall indemnify City for losses incurred up to the amount listed above. The City shall give written notice to the Principal during the one (1) year period specified in this obligation of any defect of the guaranteed work that becomes apparent. This obligation shall remain in full force and effect until any defect identified in said written notice are repaired by the Principal and accepted in writing by the City.
The said Surety, for value received, hereby stipulates and agrees that no change, alteration, or addition to the terms of the Contract or to the work to be performed under the Contract, or the specifications accompanying the Contract shall in any way affect its obligations on this bond, and Surety does hereby waive notice of any such change, alteration, or addition to the terms of the Contract, or to the specified work, or the specifications. Surety hereby waives the provisions of Civil Code Sections 2819 and 2845.
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
IN WITNESS WHEREOF, We have hereunto executed this instrument on the date indicated below. Persons signing for a corporation or entity hereby represent that they are doing so pursuant to a grant of authority by the governing body.
Name of Principal Date Name of Surety Date
Signature for Principal Signature for Surety
Printed Name and Title Printed Name and Title
_________________________________
Correspondence or claims relating to this bond
should be sent to the surety at the following
address:
___________________________
___________________________
___________________________
NOTE: Signatures of those executing for the Surety must be properly acknowledged and Surety’s Power of Attorney must be attached.
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
CERTIFICATE OF ACKNOWLEDGEMENT
State of California
County of ________________________________________ SS
On ____________________________ before me ____________________________________, personally appeared ____________________________________________________________, who proved to me on the basis of satisfactory evidence to the be the person(s) whose name is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
Notary Public (SEAL)
December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
SPECIAL PROVISIONS SECTIONS 60-80
SECTION 60 JOB SPECIFIC PROVISIONS
60-1 Subcontracting
Should any bidder propose subcontracting any part of the work covered by these Construction Documents, he shall submit with his bid a description of the work to be done by each subcontractor and the name and location of the place of business of each subcontractor as a part of the “Bidder’s Proposal”. The Contractor shall perform work equaling at least fifty percent (50%) of the value of the original total bid with the Contractor’s own employees and equipment, owned or rented, with or without operators.
No subcontract releases the Contractor from the contract or relieves the Contractor of their responsibility for a subcontractor’s work. If the Contractor violates Pub Cont Code § 4100 et seq., the City of Exeter may exercise the remedies provided under Pub Cont Code § 4110. The City may refer the violation to the Contractors State License Board as provided under Pub Cont Code § 4111. Each subcontract must comply with the contract. Each subcontractor must have an active and valid State contractor’s license with a classification appropriate for the work to be performed (Bus & Prof Code, § 7000 et seq.). Submit copies of subcontracts upon request by the Engineer.
Before subcontracted work starts, submit a Subcontracting Request form. Do not use a debarred contractor; a current list of debarred contractors is available at the Department of Industrial Relations web site at:
http://www.dir.ca.gov/dlse/debar.html
Upon request by the Engineer, immediately remove and not again use a subcontractor who fails to prosecute the work satisfactorily. Noncompliance shall be corrected. Payment for subcontracted work involved will be withheld from progress payments due or to become due, until correction is made. Failure to comply may result in termination of the contract. 60-2 Prevailing Wages
This project will be subject to all applicable State Wage Determinations. The Contractor will be responsible for paying wages from the State Wage Determinations for all trades. The wages are set forth in the General Prevailing Wage Rates for this project, available at City of Exeter address and available from the California Department of Industrial Relations’ Internet web site:
http://www.dir.ca.gov/dlsr/PWD/index.htm.
60-3 Beginning of Work
The Contractor shall begin work within Ten (10) days after receiving notice that the contract has been approved (Notice to Proceed) and shall diligently prosecute the same to final completion of the total project Thirty (45) working days after that work begins (mobilization).
The first paragraph of Standard Specification Section 8-6 Beginning of Work shall be deleted and replaced with the following paragraph:
The City of Exeter should hold a pre construction conference with the Contractor and other entities affected by the work within ten (10) days after the City Council awards the Contract. The December 9, 2025 Regular Meeting of the Exeter City Council
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Contractor shall begin work within the number of days listed above in this section after receiving notice that the contract has been approved (Notice to Proceed). The Contractor shall be responsible for obtaining the approved Encroachment Permit, submitting all of the other documents required by the City, obtaining all necessary permits, and obtaining all approvals/acceptances required for the project prior to starting construction. Should the Contractor fail to obtain the required permits and approvals within the number of days listed in this section for the beginning of work after the Notice to Proceed is issued, the length of time beyond the number of days listed will be subtracted as working days from the Contract. The Contractor shall commence work under the contract within the time specified above and shall diligently prosecute the same to completion within the time limit provided. The Contractor shall not begin work in advance of receiving the Notice to Proceed without written authorization from the Engineer. The Contractor shall notify the Inspector and Engineer in writing a minimum of 2 working days prior to starting work. 60-4 Work Hours
Working hours on arterials and collectors shall be 9:00 am to 3:00 pm or 8:00 pm to 6:00 am with approval from the City Engineer. All other roadways shall be 7:00 am to 5:00 pm Monday thru Friday. If night or weekend work is requested it shall be approved by the City Engineer prior to beginning the work.
60-5 Liquidated Damages
The Contractor shall pay the City of Exeter the sum of THREE THOUSAND DOLLARS ($3,000.00) per day for each and every calendar day delay in finishing the work as required for final completion within the number of working days prescribed above. All final paperwork, funding paperwork, operation and maintenance manuals, other manuals, warranties, extra materials, bonds, and all other items/documents required in the Contract Documents shall be properly completed and submitted to the City within the time limit specified for completion of the work or Liquidated Damages will apply until such time all items are properly completed and submitted to the City.
60-6 Project Size
The Contractor will be required to comply with all of the Dust Control, Water Pollution Prevention, and other permitting requirements of the Standard Specifications. 60-7 Construction Surveying/Staking
The City Surveying Crew will NOT be providing Construction Staking/Surveying services in accordance with Section 5-14 for this project.
60-8 Traffic Detours
Shall be detailed in your submitted traffic control plan and approved by the City Engineer prior to construction.
60-9 Location to Salvage Items
All items specified in the Contract Documents to be salvaged shall be cleaned, sorted, and delivered to the City of Exeter Corporation Yard at 350 W. Firebaugh Ave., Exeter, CA 93221.
Contact Project Manager, Norm Goldstrom at (559) 592-3318, prior to doing so for arrangements.
December 9, 2025 Regular Meeting of the Exeter City Council
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60-10 Storage of Materials
The Contractor shall obtain the prior approval from the City of Exeter (City) for any area or space required for Contractor's storage during construction operations. Materials, equipment, etc., shall not be piled or stored in any location which shall interfere with the conduct of normal City functions and shall not constitute a hazard to persons or property. Any required safety precautions such as signs, danger signals, lanterns, barricades, etc., shall be installed and maintained by the Contractor during construction operations. Use of any private property shall have written permission from the property owner. A copy of which shall be provided to the Project Manager.
Full Compensation for conforming to the requirements of this Section shall be considered as being included in the total Contract price and no additional compensation shall be made therefor. 60-11 Coordination of Work
It shall be the responsibility of the Contractor to maintain overall coordination of the work. Based on the general contract Construction Schedule prepared in accordance with these Specifications, the Contractor shall obtain from each subcontractor, including the private utility companies, Southern California Edison, AT&T, Southern California Gas Co., Comcast, and others, a similar schedule and shall be responsible for all parties maintaining these schedules or for coordinating changes necessitated in order to meet the specified time of completion of the work. The Contractor shall coordinate with all subcontractors and utilities prior to construction and throughout the duration of construction to ensure that the project schedule is maintained.
Full compensation for conforming to the requirements of this Section shall be considered as being included in the total Contract price and no additional compensation shall be made therefor. 60-12 Utility Coordination
The Contractor shall be responsible for coordinating all of the necessary utility work associated with the project with the appropriate utility companies including, but not limited to, Southern California Edison, AT&T, Southern California Gas Co., Comcast and any other utility company whose infrastructure will be affected by the City project. The Contractor shall coordinate with all of the affected companies prior to commencing construction and throughout the duration of construction.
The Contractor shall provide a minimum of 5 working days notification, or a longer notification time as required by the utility, whichever is greater, to the utility to perform simple infrastructure modifications like raising and lowering valve cans. Much longer notification lead times are required for more significant infrastructure adjustments like re-routing laterals, installing new laterals and lines, and other infrastructure modifications. The Contractor shall be responsible for coordinating with the utility and providing the proper notification. No utility infrastructure shall be covered by the project improvements prior to the utility being notified and completely tying out their infrastructure so it can be located.
Gas Company valves and facilities must be accessible at all times throughout the duration of construction. During paving operations, the Contractor shall have the Gas Company present to raise valve cans and other infrastructure. The Contractor will be responsible for performing paving operations in a manner to place, compact, and finish hot mix asphalt paving around gas cans and infrastructure.
December 9, 2025 Regular Meeting of the Exeter City Council
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Unless noted otherwise in the Plans or Special Provisions, for all other utilities the Contractor shall coordinate and have the utilities complete the raising of valve cans and other infrastructure within 5 working days of the final paving operations being completed. No manholes or valve cans should have a ½” or greater difference in grade from the surrounding finish grade. The Contractor will be responsible for the final grade around sanitary and storm sewer manholes and water valve cans.
All other utilities will be responsible for raising and placing concrete collars around their own infrastructure per City Standards and Specifications. The Contractor will be responsible for placing the final top lift of hot mix asphalt on top of all utility company valves and infrastructure collars. Hot Mix Asphalt shall be supplied and placed in accordance with the Standard Plans and Standard Specifications.
Full compensation for conforming to the requirements of this Section shall be considered as being included in the total Contract price and no additional compensation shall be made therefor, except for traffic control as noted in the following paragraph.
The Contractor shall provide traffic control in accordance with Section 12 “Traffic Control; Construction Area Traffic Control Devices,” of the Standard Specifications for all utility companies as necessary for the utility companies to complete their work for the project. Full compensation for this traffic control will be included in the lump sum price paid for Traffic Control. No additional payment will be made therefor.
60-13 Meetings
The Contractor shall be required to attend meetings with the City of Exeter, as determined by the engineer, throughout the duration of the construction project. The Contractor is required to provide updated construction schedules at this meeting. The construction work for the next two weeks following the meeting will be discussed and coordinated. The Contractor should be prepared to discuss construction means and methods and equipment and crew availability at this meeting. At the Engineer’s option, the City may prepare minutes for each meeting and forward them to Contractor; Contractor’s failure to correct the minutes within two (2) working days shall be deemed agreement with the content of the minutes. The City has the right to audiotape or videotape any meeting.
Full compensation for conforming to the requirement of this Section shall be considered as being included in the total Contract price and no additional compensation shall be made therefore. 60-14 Environmental Mitigation & Requirements
This maintenance project has no significant impacts on the environment and no environmental mitigations are required at this time. The Contractor must still comply with any State and Local environmental requirements that may apply.
60-15 Payment for Items Not Covered by Specific Bid Items Wherever work called for and described in the Contract Documents is not specifically covered in the bid items, payment for such work shall be considered as being included in the total contract price, and no additional compensation will be allowed therefor.
December 9, 2025 Regular Meeting of the Exeter City Council
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60-16 Copies of Plans and Construction Specifications
The City will provide the Contractor with a thumb drive with the project Plans and Construction Specifications at no cost. It shall be the responsibility of the Contractor to procure and pay for any additional copies or any other documents needed.
60-17 Department of Industrial Relations Requirements, Public Works Contractor Registration Program and Project Labor Agreements
All contractors and subcontractors bidding and performing work on Public Works Projects must:
1. Register on an annual basis with the California Department of Industrial Relations (DIR)
2. Furnish electronic payroll records for new projects to the Labor Commissioner No contract will be awarded unless that contractor and/or subcontractors are registered with the California Department of Industrial Relations (DIR). Bids by unregistered contractors submitted after March 1, 2015 may be rejected as non-responsive.
A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.
If a project labor agreement (the term “project labor agreement” is defined in Public Contract Code 2500(b)(1) as a prehire collective bargaining agreement that establishes terms and conditions of employment for a specific construction project or projects and is an agreement described in Section 158(f) of Title 29 of the United States Code) is used, then it must comply with the taxpayer protection provisions set forth in Public Contract Code section 2500(a). City of Exeter has no ordinances requiring or prohibiting such agreements.
December 9, 2025 Regular Meeting of the Exeter City Council
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SECTION 61 GENERAL REQUIREMENTS
61-1 General Description of the Work
The work to be completed under this contract consists of furnishing all labor, materials, tools, equipment, transportation, supplies, and incidentals for performing all the work involved in the FY 22 Reclamite project in the City of Exeter, in accordance with attached maps and street lists, specifications, contract documents and requirements of bid documents. 61-2 Preconstruction Conference
The City of Exeter will hold a preconstruction conference with the Contractor and other entities affected by the work within ten (10) days after the City Council awards the Contract. This conference will give the City and Contractor the opportunity to discuss on the preliminary construction schedule, traffic control plan, proposed sequence of work, notification procedures for public agency and property owner, and construction procedures. The Contractor's superintendent for this project shall be present and shall have reviewed the contract documents and be prepared to discuss the work.
61-3 Location of Work
The project sites are located in the City of Exeter, Tulare County, California. The specific site locations are designated on the street lists and attached maps. 61-4 Qualifications of the Contractor
Contractor, in order to qualify for award of contract, shall have been engaged in the construction of Reclamite street projects similar to that specified herein. This project requires the Contractor to have a Class A or combination of Class C licenses to perform all aspects of work. All Contractors, General Contractors and Subcontractors shall have a minimum of five years of past experience with projects of similar size and nature to the proposed project. All General Contractors shall be required to submit a complete CONTRACTOR’S REFERENCE FORM with their bid unless otherwise noted on the blank copy of this form located in the front-end portion of the bidding documents.
Contractor shall ensure, to the satisfaction of the Engineer, the personnel assigned are experienced and competent to carry out the proposed construction.
61-5 Construction Schedule and Order of Work
Contractor shall submit a construction schedule in conformance with the requirements of the Contract Documents. This schedule shall indicate job completion within the specified time. If at any time the average rate of daily progress is applied to the remaining contract time with the result that late completion is indicated, the Owner may order a new schedule to aid in timely completion of the project.
61-6 Cooperation with Others
At all times, Contractor shall extend full cooperation to other contractors and to all others performing work within or adjacent to the project areas, including employees and contractors of owner and all utilities and their employees. The Contractor is required to provide 2 responsible contacts for 24 hour contact in the case of emergency. The Project Manager shall be notified if anyone else is working on the same street at the same time.
December 9, 2025 Regular Meeting of the Exeter City Council
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61-7 Materials Submittals
Contractor shall review, stamp with his approval, and submit for review by Engineer, three copies of material submittals as required by the Contract Documents. The submittals shall include, but not necessarily be limited to, the following items:
● Traffic Control Plan
● Crack Seal Material
● ⅜” cold mix AC
61-8 Project Site Maintenance
● Protection of Existing Improvements
All existing improvements, including fences, curbs, gutters, sidewalks, landscaping, irrigation systems, structures, signs, poles, etc., located adjacent to the work area shall be protected from any damage and preserved in their previously existing conditions throughout the duration of the project. Should any improvements become damaged through the actions of the Contractor, it shall be repaired to its pre-existing condition at the contractor’s expense and at no expense to the City or Owner. ● Protection of Existing Utilities
All existing utilities adjacent to the work area shall be protected from any damage and preserved in their previously existing condition throughout the duration of the project. Any damage to these lines shall be repaired to the satisfaction of the respective utility company at the contractor’s expense and at no additional expense to the City or owner. ● Cleanup and Dust Control
Throughout all phases of construction, including any suspension of work, and until final acceptance of the project, Contractor shall keep the work site clean and free of rubbish and debris. Materials and equipment shall be removed from the site as soon as they are no longer necessary. Upon completion of the work and before final inspections, the entire worksite shall be cleared of equipment, unused materials, and rubbish so as to present a satisfactory, clean, and neat appearance. All cleanup costs shall be included in the various other items of work, and no additional compensation will be made therefore ● Sanitation
Contractor shall provide and maintain enclosed toilets at a location or locations accessible to and for the use of employees engaged in the work. These facilities shall be maintained in a neat, sanitary condition. They shall comply with all applicable laws, ordinances, and regulations regarding public health and sanitation.
61-9 Water for Construction
The use of water for any construction purpose shall conform to the provisions of Section 17 of the Standard Specifications and these Special Provisions. Potable water for construction will be provided by the City of Exeter from existing facilities. The contractor shall make all arrangements to transport and supply water. City of Exeter operates the water service in the City of Exeter. A meter can be rented from the City for water and shall, at contractor’s own expense, provide facilities for conveying water from a fire hydrant to the point of use. Full compensation for December 9, 2025 Regular Meeting of the Exeter City Council
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developing, obtaining, and applying water shall be included in the various other items of work, and no additional compensation will be made therefore.
61-10 Testing During Construction
Initial tests of materials will be performed at no expense to the Contractor. However, the cost of all retesting required due to failure of the material to meet specifications will be deducted from the money due or that may become due Contractor under contract. 61-11 Certificates of Compliance
Contractor shall furnish certificates of compliance for all materials furnished (i.e. that they comply with the Specifications, and with previously approved samples and submittals). 61-12 Contractor's Investigation of Jobsite
It is the Contractor's responsibility to inspect the jobsite and familiarize himself with all conditions which may affect the work described herein whether or not such conditions are correctly represented or shown on the maps, street lists, plans, specifications and other and Contract Documents. Contractor shall take all such conditions into account in the preparation of his bid and shall provide City with a complete, satisfactory project as specified. Submission of a bid shall indicate the contractor's evidence of jobsite inspections and familiarization with conditions. 61-13 Signs
No advertising signs of any kind will be permitted except by written permission of the City. 61-14 Field Office
A field office as such is not required.
61-15 Temporary Services
● Fences, Barricades, Warning Signs, and Lights
To conform to CAL-OSHA regulations, other State of California and local codes, rules, regulations, and ordinances for protection of workers, public and private property, provide, install and maintain barricades, warning devices and other protection required therefore.
Provide temporary fencing, etc., as required to protect stored materials, equipment and miscellaneous items from theft, vandalism and unauthorized access. ● Contractor's Access, Work and Storage Areas
Delivery to and removal from the work area of equipment and materials shall be the responsibility of the Contractor.
● Telephone
Contractor shall provide cellular telephone service to the site at all times when contract work is being performed. Contractor shall arrange for such telephone service and provide the City with the telephone number.
● Field Toilets
The Contractor shall furnish, install, and remove at the completion of the job, all sanitary; i.e., portable toilet facilities required for the completion of the job. The type and location of the facilities shall be subject to acceptance by the City.
December 9, 2025 Regular Meeting of the Exeter City Council
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All sanitary facilities shall be made available for use by all workers, subcontractors, consultants, and City personnel associated with the project.
The Contractor shall maintain the sanitary facilities in a proper, safe, and sanitary condition for the duration of the work. Facilities shall be provided in sufficient quantities to comply with CAL-OSHA regulations.
Existing facilities shall not be used by Contractor's employees or subcontractors. 61-16 Special Security Requirements
The Contractor's workers and equipment shall be limited to the work areas as designated by this contract, or as directed by the City.
61-17 Disposition of Equipment and Materials
All waste from this work shall be removed from the site and disposed of at an approved dumpsite location by the Contractor at the Contractor's expense.
SECTION 62 MOBILIZATION
62-1 General
Preparatory Work: Mobilization conforming to Section 11 of the Standard Specifications shall consist of preparatory work and operations, including, but not limited to, those necessary for the movement of personnel, equipment, supplies, and incidentals to the project site; secured equipment and materials storage areas, demobilizations and other facilities necessary for work on the project; and for all other work and operations which must be performed or costs incurred prior to beginning or after work on the various contract items on the project site.
SECTION 63 PERMITS
The job site is located within the City of Exeter. A City of Exeter business license, which may be obtained at City Hall (137 N. F St), is required. For more information on Business License, please call 559-592-9244.
An encroachment permit to work within the City’s right of way will also be required. It will be the responsibility of the Contractor to apply for and obtain the encroachment permit from the Public Works Division (350 W. Firebaugh Avenue). The encroachment permit fees are waived on this City project.
All work embraced herein shall be accomplished in accordance with all applicable Standards, Codes, Regulations, or Specifications issued by any governmental agency having jurisdiction over the work in progress. Contractor shall prepare and deliver to the proper agency any report or records which may be required in connection with the project, and obtain any permits which may be required.
December 9, 2025 Regular Meeting of the Exeter City Council
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Payments for obtaining permits shall be included in the item for Mobilization and shall include full compensation for all labor, materials, equipment, tools, and incidentals required to complete the work as specified herein.
SECTION 64 MAINTENANCE AND CONTROL OF TRAFFIC
64-1 General
All traffic control devices and sufficient personnel shall be provided to maintain a safe and orderly flow of traffic around the construction operation.
64-2 Related Information
The following sections contain information and materials relating to this item, except as modified herein:
Caltrans Manual of Warning Signs, Lights, and Devices for Use in Performance of Work upon Highways
64-3 Materials and Methods
Traffic control devices shall conform to the State of California Department of Transportation (Caltrans) Manual of Warning Signs, Lights, and Devices/or Use in Performance of Work upon Highways, latest revision. Maintenance and control of traffic shall conform to the Standard Specifications for Maintenance of Traffic and Detours, the traffic control requirements of said standard specifications. The Contractor shall submit a traffic control plan to the City for approval prior to the initiation of Reclamite operations (see 64-5). Contractor shall provide traffic control devices and flagger personnel sufficient to maintain a safe and orderly flow of traffic around the construction operation as approved by the encroachment permit. 64-4 Parking & Notifications & Portable Changeable Message Sign (PCMS) Requirements - Not required for this project
64.4.1 Advanced Public Notification
No Parking Notification
Three (3) working days prior to beginning work in an area, the Contractor will deliver City approved written notices to all adjacent residents and businesses and tenants. Copies of notices will be posted by the Contractor on the NO PARKING signs when they are erected or posted.
Notices for work will include the following: a general description of the Crack Sealing process, problems associated with the staining of material by the asphalt, the date and approximate time that a particular street is to receive this treatment and a list of other streets included for that day, expected traffic delays, no parking requirements on the street, the possibility of towed cars, and the name, address and phone number of the contractor's superintendent and the City Project Manager. All signs to be provided by the Contractor shall be approved by the Engineer before they are delivered and installed by the Contractor.
December 9, 2025 Regular Meeting of the Exeter City Council
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Deliver written notices to each affected occupant of adjacent property not less than three (3) working days prior to start of work. Post “No Parking, Tow Away Zone” signs on barricades three (3) working days prior to start of work. Be responsible for maintaining traffic control, as shown on drawings, as the work progresses. Exercise care to ensure the crack seal does not get on the existing gutters, drive approaches, etc. Take care to avoid applying any crack seal beyond the limits of work.
The Contractor will be responsible for posting "No Parking" signs, with date and time of work at least three (3) working days in advance of construction. Any required removal of parked cars shall be coordinated through the Public Works Department and the City Police Department. Towing fees will be paid by the City. The "No Parking" signs shall be removed immediately once the street can be driven on by the public.
The Contractor will be responsible for all noticing of residents. Notices will include Contractor-City approved dates for the work and contact information.
The work shall not occur on waste pickup days. It is the contractor's responsibility to coordinate with the City in this regard.
The Notice will inform all residents not to leave waste containers on the street until the scheduled pick-up day. If waste containers are left on the streets, it shall be the Contractor's responsibility to remove or relocate outside the pavement area adjacent to the residence or business it belongs to or arrange for proper removal of the containers at no additional cost to the City. Likewise, if the City must return for pick-up due to unscheduled Contractor activity, any additional charges shall be the responsibility of the Contractor.
The contractor will also notify the following agencies:
● Transit
● U.S. Postal Service
● Emergency Services
● School Districts
● Utility Companies
Payment for notifications as described in this section shall be included in the contract lump sum price for the prospective Reclamite Project Area and shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for doing the notifications as described in this section.
64.4.2 Portable Changeable Message Sign (PCMS) Requirement (NOT REQUIRED FOR THIS PROJECT)
Portable Changeable Message Signs (PCMS) shall be installed on all Collector and Arterial streets approaching entrances to subdivisions where work will be carried out or where lane restrictions, lane closures or road closures will occur. Other streets may require PCMS as directed by the City of Exeter depending on the proposed phasing of work or field conditions. PCMS shall be installed prior to construction in advance of the direct project area on each approaching roadway indicating the start and end dates of construction as follows:
December 9, 2025 Regular Meeting of the Exeter City Council
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1. PCMS shall be installed a minimum of seven (7) working days in advance of roadway restrictions and advance notice of a project.
2. PCMS shall be installed a minimum of fourteen (14) working days in advance of roadway closures.
3. PCMS shall be installed as directed by the City Engineer.
All PCMS shall remain in place until construction starts on the affected street. The wording shown on the PCMS shall be as follows for the following situations:
Closure Situation:
ROAD
CLOSED
AHEAD
BEGINNING DATE
TO
END DATE
USE
POSTED
DETOUR
Lane Restriction Situation:
ROAD
WORK
AHEAD
BEGINNING DATE
TO
END DATE
EXPECT
DELAYS
Commencing Work Situation:
ROAD
WORK
STARTS
BEGINNING DATE
TO
END DATE
EXPECT
DELAYS
The contractor shall be responsible for the placement of any PCMS and all other devices necessary as required by the California MUTCD to assure safety to the public at all times during construction. Each PCMS shall have the proper traffic control measures in advance of each location to alert motorists of a potential obstruction in the roadway. Traffic lanes or sidewalks shall not be obstructed by the PCMS unless approved by the City of Exeter.
The Contractor shall check the PCMS daily to ensure they are functioning properly with the appropriate message. The contractor shall repair or replace any PCMS that is not functioning properly within four (4) hours of being notified.
All costs for providing all PCMS as specified herein shall be included in the lump sum price bid for Portable Changeable Message Signs (PCMS).
Payment for PCMS signs shall be included in the lump sum contract price bid item for Portable Changeable Message Signs (PCMS), and shall be compensation in full for furnishing all overhead, labor, materials, tools, equipment, and appurtenances necessary to complete the work in accordance with the requirements of the contract documents. No additional payment will be made for work incidental to each item unless specifically noted. 64-5 Traffic Control
The Contractor shall submit an application for an encroachment permit with fully detailed traffic control plans for City approval. The encroachment permit and plans shall be submitted at the latest, December 9, 2025 Regular Meeting of the Exeter City Council
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by the time of the pre-construction meeting. Due to the time it takes to review the encroachment permit and traffic control plans, these should be submitted as soon as possible.
The plan shall incorporate:
The proposed schedule, including times-of-day, for crack seal and potholing application and sweeping to maintain maximum access to adjacent properties for all streets.
The Contractor shall schedule his operations and carry out the work in a manner to cause the least disturbance and/or interference with the normal flow of traffic over the areas to be treated. Treated portions of the pavement surfaces shall be kept closed and free from traffic until penetration, in the opinion of the Engineer, has become complete and the area is suitable for traffic.
The timing of work for these streets, and the maintenance of half-street access as required to accommodate through street traffic flows and business and commercial access during business hours shall be scheduled and provided to the City's satisfaction.
Provision of written notice each work day to the City's Project Manager of the access, egress, and traffic diversions proposed for the following work day, to allow traffic control provisions to be timely discussed and to provide timely notification to the police and fire departments, Postal Service, school districts and transit facilities.
The Contractor shall place proper detour signs, barricades, flagmen, cones, and other warning devices prior to the work each day.
These additional requirements in no way relieve the Contractor from its obligation to comply with the other standards set forth in Section 37 of the Caltrans Standard Specifications. ROAD WORK AHEAD (C23) signs shall be placed on all public road approaches to any project site before any work commences on the sites. FRESH OIL (W21-2), 15 MPH (W13-1P) and LOOSE GRAVEL (W8-7) signs shall be used on all streets receiving the seal. These signs shall be maintained for the duration of construction, including sweeping, and shall be removed once construction and sweeping are complete.
FRESH OIL (W21-2), 15 MPH (W13-1P) and LOOSE GRAVEL (W8-7) signs shall be furnished and placed adjacent to both sides of the traveled way on each block. Additional signs shall be placed at a maximum of 500-foot intervals and at public roads entering the Reclamite area. All signs shall conform to the requirements for construction area signs in Section 12, "Construction Area Traffic Control Devices," of the Standard Specifications.
Maintain at least half street through access at all times on all streets (except cul-de-sacs 300 feet or less in length) including all streets providing sole access to abutting properties.
Provide flagmen, signs or lights, as required, to assure that damage does not occur to freshcrack seal or potholes.
Take all feasible steps to minimize project impacts upon traffic flows, access and egress while protecting workers and work in progress.
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Respond promptly and effectively to any traffic safety, access and egress concerns expressed by the Engineer or the City's Representative and by local public safety (police and fire) personnel, inside and outside of normal business hours.
The Contractor shall be totally responsible for traffic control. Failure or refusal to construct and maintain detours and controls at the proper time shall be sufficient cause for closing down the work until such detours and controls are in satisfactory condition for safe use by the public.
If, in the opinion of the Engineer, proper signing is not being used, the Contractor shall stop all operations until safe signing and barricading is achieved.
Bring all discrepancies to the immediate attention of the City Project Manager. 64-6 Measurement and Payment
Payment for traffic control shall be included in the lump sum contract price bid item for Traffic Control and shall be compensation in full for furnishing all overhead, labor, materials, tools, equipment, and appurtenances necessary to complete the work in accordance with the requirements of the contract documents. No additional payment will be made for work incidental to each item unless specifically noted.
SECTION 65 Associated Pothole Patching
65-1 General Description of the Work
This work shall consist of furnishing all labor, material, and equipment necessary to perform all operations for the application of an asphalt maintenance process involved in Pothole Patching. All work shall be in accordance with these specifications, the applicable maps and street lists, and subject to the terms and conditions of this contract.
For bidding purposes, the City has provided the length, square yardage, and Pavement Condition Index for various roadway segments in the project in Appendix C. City encourages prospective bidders to perform a site visit of the Project prior to bidding. It is up to the prospective bidders to determine how to best calculate the quantity needed to perform the work for the given roadways.
Pothole Patching task consists of asphalt patching holes and cracks that are generally greater than 1” wide for the length it runs and holes that are greater than 2.5” in diameter and greater than 1.5” in depth. Anything smaller should be considered to be crack sealed. The method to repair the hole shall include the following:
1. Removal of all loose material and debris similarly to crack seal cleaning described below (67-2).
2. Place asphalt tack throughout the crack or hole, allowing it to cure, (SS-1, SS-1h, CSS-1, CSS-1h).
3. Install the ⅜” cold mix asphalt
4. Compact the asphalt with appropriate compaction equipment (jumping jack tamping rammer, plate compactor, walk behind vibrating steel drum roller).
5. Fog seal completed compacted hole or crack (thin coat of asphalt emulsion). 65-2 Materials for Potholing
Pothole materials shall be ⅜” cold mix AC from an approved asphalt plant are designed to adhere to the walls of the crack, stretch with movement of the crack over the range of conditions and loads associated December 9, 2025 Regular Meeting of the Exeter City Council
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with the crack location, and resist abrasion and damage caused by traffic. For sealing working cracks, the preferred sealant is usually elastomeric. This means the sealant has a low modulus of elasticity and will stretch easily and to high elongations (usually around 10 times its non-strained dimensions) without fracture. Such sealants also recover over time to close to their original dimensions. The sealants are usually applied at elevated temperatures due to their high viscosity at ambient temperatures and they set or cure by culling and reforming into complex structures. Hot application ensures good adhesive bond to the crack walls. In California most of the hot pour materials are rubber-modified asphalt and shall be used. These materials have excellent abrasion resistance and are useful for trafficked surfaces.
SECTION 66 CRACK SEAL
66-1 General Description of the Work
This work shall consist of furnishing all labor, material, and equipment necessary to perform all operations for the application of an asphalt maintenance process involved in Rubberized Crack Seal. All work shall be in accordance with these specifications, the applicable maps and street lists, and subject to the terms and conditions of this contract.
For bidding purposes, the City has provided the length, square yardage, and Pavement Condition Index for various roadway segments in the project in Appendix C. City encourages prospective bidders to perform a site visit of the Project prior to bidding. It is up to the prospective bidders to determine how to best calculate the quantity needed to perform the work for the given roadways. 66-2 Materials for Crack Sealing
Crack sealing materials are designed to adhere to the walls of the crack, stretch with movement of the crack over the range of conditions and loads associated with the crack location, and resist abrasion and damage caused by traffic. For sealing working cracks, the preferred sealant is usually elastomeric. This means the sealant has a low modulus of elasticity and will stretch easily and to high elongations (usually around 10 times its non-strained dimensions) without fracture. Such sealants also recover over time to close to their original dimensions. The sealants are usually applied at elevated temperatures due to their high viscosity at ambient temperatures and they set or cure by culling and reforming into complex structures. Hot application ensures good adhesive bond to the crack walls. In California most of the hot pour materials are rubbermodified asphalt and shall be used. These materials have excellent abrasion resistance and are useful for trafficked surfaces.
Cold pour materials for crack sealing in California are usually silicone based and are not acceptable on this project. These materials cure either by exposure to moisture in the air or by mixing a hardening agent with the base silicone. These materials often have poor abrasion resistance and should not be used in trafficked areas. Other materials such as epoxies and polyurethanes are almost always cured by addition of a second chemical. Cold pour materials shall not be allowed for use on this project.
Materials for Crack Filling
For crack filling applications, the cracks are basically inactive (non-working). Crack filling materials are designed to adhere to the walls for the crack, and resist abrasion and damage caused by traffic. Crack filling shall be handled like crack sealing and seal material shall be Type 3 material.
Crack filling materials shall be hot applied rubber or polymer asphalts, and NOT cold applied emulsionbased products. In some cases, hot applied fiber modified asphalt binders may be used.
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Table 2 below lists Caltrans and AASHTO specifications for various crack sealants and fillers. In addition, it provides approximate costs and service lives of these materials.
Table 2: Crack Sealer and Filler Specifications
Material Specifications (CT/AASHTO) Application
Type
Approx. Cost
($/kg)
Approx. Life
(Years)
Fiber Modified Asphalt No Specifications Filling 0.35-0.60 6-8 Asphalt Rubber (AR) ST SSP 37-400 Sealing 0.45-0.60 6-8 Specialty AR Low
Modulus ST SSP 37-400 Sealing 0.75-1.40 5-9
Type 3 is a hot-applied, asphalt based product used to fill cracks and joints in asphalt and Portland cement concrete pavements in warm to hot climates. Type 3 is supplied in solid form which when melted and properly applied forms a highly adhesive and flexible compound that resists cracking in the winter and resists flow and pick-up at summer temperatures. Type 3 is used in highway, street, airfield and parking lot pavements and is applied to pavement cracks using either pressure feed melter applicators or pour pots. At application temperature, Type 3 is a medium viscosity product which flows and penetrates cracks. Type 3 is formulated as an economical yet effective pavement maintenance crack filler product.
Compared to products based on reclaimed rubber, Type 3 offers lower viscosity for easier application, improved summer temperature pick-up resistance, quicker set-up times and improved low temperature flexibility. Several states have adopted specifications based on the performance of Type 3. VOC = 0 g/l.
Type 3 materials shall meet the following conformance specifications.
Test Recommended Specification
Cone Penetration (ASTM D5329) 20-40
Resilience (AS1M 05329) 30% .
Softening Point (ASTM 036) 210°F (99°C) min
Ductility, 77F (25C) (ASTM Dl13) 30 cm min.
Flexibility (AS1M 03111 Modified) Pass at 30°F (- JOC)
Flow 1400P (60°C) (ASTM D5329) 3 mm max
Brookfield Viscosity, 400°F (204°C) (ASTM D2669) 100 Poise max.
Asphalt Compatibility (ASTM D5329) Pass
Bitumen Content (ASTM D4) 60%min
Tensile Adhesion, 1" (AS1M D5329) 400% min
Maximum Heating Temperature 400°F (204°C)
Minimum Application Temperature 380°F (193°C)
66-3 Storage and Handling of Materials
In all cases, the manufacturer’s recommendations for storage and handling should be closely followed.
Hot pour materials require very high temperatures, typically between 188° and 200° C (370° to 390°F).
These materials may degrade or cross link when exposed to excessive temperatures for long periods of time. For this reason, the manufacturer’s recommendations must be followed exactly. 66-4 Material Placement Methods
Once a suitable seal or fill material has been selected, as set forth in Caltrans Standard Special Provision SSP 37-400 (7), the appropriate placement method must be determined. Placement methods vary according to the nature of the distress. Sealant application depth should be 1” maximum.
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The City of Exeter requests the use of the Flush Fill method. (a) Flush Fill Method – In the Flush Fill method, fill material is forced into an existing uncut crack.
Once filled, the crack is struck off flush with the pavement.
SECTION 67 CRACK SEAL CONSTRUCTION METHOD
67-1Weather Conditions
Crack sealing treatments should be placed when the cracks are at their maximum point of expansion. Cracks are at their maximum point of expansion during the coldest months. Most crack fillers and sealants have limitations to their ability to wet and form films at low temperatures. This is due to either a high viscosity or the fact that they are emulsified. Bearing these considerations in mind, winter is typically the best time for application. At these times air temperatures are typically between 45° to 65°F. Under these conditions, cracks are usually at their maximum point of movement, which helps to ensure that the crack sealant or filler will not be extended or compressed too much when temperatures increase or decrease, respectively, following application of the sealant or filler. In addition, application during the fall or winter (i.e. at moderate temperatures) ensures that temperatures have not dropped to a point where sealants will have difficulty wetting the crack walls or forming continuous films. 67-2 Cleaning and Drying
Debris left in a crack, resulting from sawing, routing, or pavement use will affect the adhesion of the sealant or filler. Debris also contaminates the sealing or filling material and reduces cohesion. Reduced adhesion or cohesion normally results in early failures. To avoid these contamination-related failures, cracks must be cleaned prior to being treated. Several cleaning methods can be used, including:
● Air blasting
● Hot air blasting
Air blasting involves directing a concentrated stream of air into the crack or joint to blow it clean. Air blasting equipment is effective and efficient for cleaning cracks. Air blasting is not efficient for drying cracks. Should a crack require drying, hot air blasting should be used. Air pressure should be a minimum of 97 psi with a flow of 2.5 ft3
/s. Air blasting equipment must be equipped with moisture and oil traps.
Hot air blasting is done using a hot compressed air heat lance. While cleaning and drying the crack, hot air blasting also promotes enhanced bonding associated with the crack edges being warmed. Care must be taken to ensure that the pavement is not overheated or heated for excessive periods of time as this will result in unnecessary hardening of the asphalt binder in the pavement adjacent to the crack. 67-3 Application of Sealer or Filler
Typically, asphalt emulsions are applied directly to the cracks. Hot applied rubber modified sealants, especially asphalt rubber, have excellent adhesion and do not require the application of a thin sand coating (blotter coat) prior to trafficking. Emulsions must be blotter coated prior to being trafficked. Emulsions shall be applied via pressure hoses. Hot applied rubberized sealants need to be agitated and heated and maintained at the correct temperature throughout their application. For polymer and rubber modified materials, control of temperature is important in preventing degradation. For hot applied fiber filled materials, the fiber may settle; therefore, agitation is required. For such materials indirect oil heating is recommended. Required capacity of sealant or filler application equipment is determined by the job size.
Preheating the material before use is advisable to ensure productivity is optimized.
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The Contractor shall treat cracks from ¼ to 1 inch for the entire length of the crack. The project limits are the lengths identified on the provided street lists and the widths are from lip of gutter to lip of gutter. If the asphalt is separating from the lip of gutter by more than ¼ of an inch, crack sealing/filling shall be applied along these areas as well. This includes separations along manholes and utility valves. Contractor shall ensure that no air pockets are entrapped within the crack. If the crack is deeper than 1 inch, the crack shall be filled with sand and compacted accordingly prior to applying crack filler. A backing rod may be placed instead of compacted sand on cracks deeper than 1 inch. Contractor shall fill only transverse, longitudinal, block, or reflective cracks.
The Contractor shall not apply sealant or filler on alligator cracking as determined by the engineer or project manager on the project. Prior to start of work at the preconstruction meeting or meeting out in the field, City will notify Contractor of what City considers as alligator cracking.
In accordance with Caltrans specifications, the application overband shall not exceed 1 inch on each side of the crack, for a maximum of 3 inches for a 1 inch wide crack. 67-4Finishing
Finishing techniques will vary depending on the application and type of material chosen. Flush finish methods require the use of a squeegee. In some cases, a preformed plate on a hand lance assists in making the required flush result. As stated earlier, all sealant left on the surface shall be squeegeed to prevent a rough ride and is the only method recommended by Caltrans. 67-5 Traffic Control
Except when it is necessary that hauling equipment must travel on the newly applied SAM, traffic of all types shall be kept off the membrane until it has had time to set properly. The speed of the hauling equipment shall not exceed 15 miles per hour (24 kilometers per hour) when traveling over a membrane that has not had sufficient time to properly set.
67-6 Payment
Payment for the Crack Seal shall include full compensation for furnishing labor, materials, equipment, and incidentals, vegetation removal, sweeping, and all work involved in mixing, applying, and protecting the crack seal process until it has set as shown on the maps, street lists, the standard specifications, and these special provisions and as directed by the engineer. Payment shall be included in the appropriate Lump Sum bid item of work completed and accepted by the City of Exeter. 67-7 Clean Up
All areas, such as man-ways, gutters and intersections, shall have the crack clean out material removed as specified by the Project Manager. The Contractor shall remove any debris associated with the performance of the work on a daily basis.
SECTION 68 DESCRIPTION OF BID ITEMS
The bid item descriptions in this section are meant to provide a brief summary of the work included under each item. The Contractor shall refer to the Plans, Standard Specifications, Special Provisions, and other Contract Documents for the complete details and requirements for the work being performed under this contract.
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68-1.1Mobilization & Demobilization
Payment for Mobilization & Demobilization shall be at the contract lump sum price and shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work in accordance with Section 11 “Mobilization & Demobilization,” of the Standard Specifications, the Special Provisions, the Contract Documents, and as directed by the Engineer including, but not limited to the following:
Mobilization shall consist of preparatory work and operations, including, but not limited to, those necessary for the movement of personnel, equipment, supplies, and incidentals to the project site; for the establishment of all offices, buildings, staging yards, and other facilities necessary for the work on the project; and for all other work and operations which must be performed or costs incurred prior to beginning work on the various contract items on the project site, including, but not limited to permits and bond premiums and insurance premiums.
Demobilization shall consist of all closing work and operations, including, but not limited to, those necessary for the movement of personnel, equipment, supplies, and incidentals off the project site, and all other work and operations which must be performed to complete the project, including clean-up.
No additional payment will be made therefor.
68-1.2Traffic Control
Payment for Traffic Control shall be at the contract lump sum price and shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for doing all the work in accordance with Section 12 “Traffic Control; Construction Area Traffic Control Devices,” of the Standard Specifications, the Special Provisions, the Contract Documents, and as directed by the Engineer including, but not limited to, furnishing equipment, signs, devices, barriers, pavement markings, channelizers, flaggers as required, performing road closures and detours, temporary pavement installation and removal and disposal, temporary fences, securing approval of traffic control plans, traffic control plan design, notifications, providing convenient access to adjacent residences and businesses, and all devices required for the control of traffic as herein provided. No additional payment will be made therefor. 68-1.3 Associated Pothole Patching Project
Payment for Crack Seal Project shall be at the contract lump sum price and shall include those streets as shown on the table and map provided with the bid documents and shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for doing all the work including cleaning and sealing per these Special Provisions, the Standard Specifications, the Contract Documents, and as directed by the Engineer including, but not limited to, noticing as describe in Section 63-4.1 of these Special Provisions, clearing the roadways, cleaning the roadway, preparing the roadway, spreading, placing, and curing the crack seal complete in place. No additional payment will be made therefore. 68-1.4 Crack Seal Project
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Payment for Crack Seal Project shall be at the contract lump sum price and shall include those streets as shown on the table and map provided with the bid documents and shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for doing all the work including cleaning and sealing per these Special Provisions, the Standard Specifications, the Contract Documents, and as directed by the Engineer including, but not limited to, noticing as describe in Section 63-4.1 of these Special Provisions, clearing the roadways, cleaning the roadway, preparing the roadway, spreading, placing, and curing the crack seal complete in place. No additional payment will be made therefore.
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SECTION 69 PUBLIC CONTRACT CODE 9204 AND 20104 CLAIMS PROCEDURES 9204.
(a) The Legislature finds and declares that it is in the best interests of the state and its citizens to ensure that all construction business performed on a public works project in the state that is complete and not in dispute is paid in full and in a timely manner.
(b) Notwithstanding any other law, including but not limited to, Article 7.1 (commencing with Section 10240) of Chapter 1 of Part 2, Chapter 10 (commencing with Section 19100) of Part 2, and Article 1.5 (commencing with Section 20104) of Chapter 1 of Part 3, this section shall apply to any claim by a contractor in connection with a public works project. (c) For purposes of this section:
(1) “Claim” means a separate demand by a contractor sent by registered mail or certified mail with return receipt requested, for one or more of the following:
(A) A time extension, including, without limitation, for relief from damages or penalties for delay assessed by a public entity under a contract for a public works project.
(B) Payment by the public entity of money or damages arising from work done by, or on behalf of, the contractor pursuant to the contract for a public works project and payment for which is not otherwise expressly provided or to which the claimant is not otherwise entitled.
(C) Payment of an amount that is disputed by the public entity. (2) “Contractor” means any type of contractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who has entered into a direct contract with a public entity for a public works project.
(A) “Public entity” means, without limitation, except as provided in subparagraph (B), a state agency, department, office, division, bureau, board, or commission, the California State University, the University of California, a city, including a charter city, county, including a charter county, city and county, including a charter city and county, district, special district, public authority, political subdivision, public corporation, or nonprofit transit corporation wholly owned by a public agency and formed to carry out the purposes of the public agency.
(B) “Public entity” shall not include the following:
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(i) The Department of Water Resources as to any
project under the jurisdiction of that department.
(ii) The Department of Transportation as to any project under the jurisdiction of that department.
(iii) The Department of Parks and Recreation as to any
project under the jurisdiction of that department.
(iv) The Department of Corrections and Rehabilitation
with respect to any project under its jurisdiction pursuant to Chapter 11 (commencing with Section 7000) of Title 7 of Part 3 of the Penal Code. (v) The Military Department as to any project under the jurisdiction of that department.
(vi) The Department of General Services as to all other projects.
(vii) The High-Speed Rail Authority.
(3) “Public works project” means the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind.
(4) “Subcontractor” means any type of contractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who either is in direct contract with a contractor or is a lower tier subcontractor.
(d) (1) (A) Upon receipt of a claim pursuant to this section, the public entity to which the claim applies shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide the claimant a written statement
identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim, a public entity and a contractor may, by mutual agreement, extend the time period provided in this subdivision.
(B) The claimant shall furnish reasonable documentation to support the claim.
(C) If the public entity needs approval from its governing body to provide the claimant a written statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45 days or within the mutually agreed to extension of time following December 9, 2025 Regular Meeting of the Exeter City Council
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receipt of a claim sent by registered mail or certified mail, return receipt requested, the public entity shall have up to three days following the next duly publicly noticed meeting of the governing body after the 45-day period , or
extension, expires to provide the claimant a written
statement identifying the disputed portion and the
undisputed portion.
(D) Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. If the public entity fails to issue a written statement, paragraph (3) shall apply. (2) (A) If the claimant disputed the public entity’s written response, or if the public entity fails to respond to the claim issued pursuant to this section with the time prescribed, the claimant may demand in writing an informal conference to meet and confer for settlement of the issues in dispute.
Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the public entity shall schedule a meet and confer conference within 30 days for settlement of the dispute.
(B) Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the public entity shall provide the claimant a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. Any disputed portion of the claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with the public entity and the claimant sharing the associated costs equally. The public entity and claimant shall
mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to applicable procedures outside this section.
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(C) For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an
independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section.
(D) Unless otherwise agreed to by the public entity and the contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under
Section 20104.4 to mediate after litigation has been
commenced.
(E) This section does not preclude a public entity from requiring arbitration of disputes under private arbitration or the Public Works Contract Arbitration Program, if
mediation under this section does not resolve the parties’ dispute.
(3) Failure by the public entity to respond to a claim from a contractor within the time periods described in this subdivision or to otherwise meet the time requirements of this section shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the public entity’s failure to have responded to a claim, or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the claimant.
(4) Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum.
(5) If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against a public entity because privity of contract does not exist, the contractor may present to the public entity a claim on behalf of a subcontractor or lower tier subcontractor. A subcontractor may request in writing, either on his or her own behalf or on behalf of a lower tier subcontractor, that the contractor present a claim for work which was performed by the
subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the claim be presented to the public entity shall furnish reasonable documentation to support the claim. Within 45 days of receipt of this written request, the contractor shall notify the subcontractor in writing as to whether the contractor presented the claim to the public entity and, if the original contractor did not present the December 9, 2025 Regular Meeting of the Exeter City Council
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claim, provide the subcontractor with a statement of the reasons for not having done so.
(e) The text of this section or a summary of it shall be set forth in the plans or specifications for any public works project that may give rise to a claim under this section.
(f) A waiver of the rights granted by this section is void and contrary to public policy, provided, however, that (1) upon receipt of a claim, the parties may mutually agree to waive, in writing, mediation and proceed directly to the commencement of a civil action or binding arbitration, as applicable; and (2) a public entity may prescribe reasonable change order, claim, and dispute resolution procedures and requirements in addition to the provisions of this section, so long as the contractual provisions do not conflict with or otherwise impair the timeframes and procedures set forth in this section.
(g) This section applies to contracts entered into on or after January 1, 2017. (h) Nothing in this section shall impose liability upon a public entity that makes loans or grants available through a competitive application process, for the failure of an awardee to meet its contractual obligations. (i) This section shall remain in effect only until January 1, 2027 and as of that date is repealed, unless a later enacted statute, that is enacted before January 1, 2027, deletes or extends that date.
To the extent not inconsistent with the above, the contractor is advised that Section 20104 et seq. of the California Public Contract Code will also apply as notwithstanding the above, Section 20104 et seq. has not been amended or repealed, and the text of the law is set forth as follows (note that the above legislation takes precedence over the legislation below):
20104 ET SEQ.
Pursuant to Section 20104 et. seq. of the California Public Contract Code the Contractor is advised as follows:
(a) (1) This article applies to all public works claims of three hundred seventy-five thousand dollars ($375,000) or less which arise between a contractor and a local agency.
(2) This article shall not apply to any claims resulting from a contract between a contractor and a public agency when the public agency has elected to resolve any disputes pursuant to Article 7.1 (commencing with Section 10240) of Chapter 1 of Part 2.
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(b) (1) "Public work" has the same meaning as in Sections 3100 and 3106 of the Civil Code, except that "public work" does not include any work or improvement contracted for by the state or the Regents of the University of California.
(2) "Claim" means a separate demand by the contractor for (A) a time extension, (B) payment of money or damages arising from work done by or on behalf of the contractor pursuant to the contract for the public work and payment of which is not otherwise expressly provided for or the claimant is not otherwise entitled to, or (C) an amount the payment of which is disputed by the local agency. (c) This article applies only to contracts entered into or after January 1, 1991.
For any claim subject to this article, the following requirements apply:
(a) The claim shall be in writing and include the documents necessary to substantiate the claim. Claims must be filed on or before the date of final payment. Nothing in this subdivision is intended to extend the time limit or supersede notice requirements otherwise provided by contract for the filing of claims.
(b) (1) For claims of less than fifty thousand dollars ($50,000), the local agency shall respond in writing to any written claim within 45 days of receipt of the claim, or may request, in writing, within 30 days or receipt of the claim, any additional documentation supporting the claim or relating to defenses to the claim the local agency may have against the claimant.
(2) If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of the local agency and the claimant.
(3) The local agency's written response to the claim, as further documented, shall be submitted to the claimant within 15 days after receipt of the further documentation or within a period of time no greater than that taken by the claimant in producing the additional information, whichever is greater.
(c) (1) For claims of over fifty thousand dollars ($50,000) and less than or equal to three hundred seventy-five thousand dollars ($375,000), the local agency shall respond in writing to all written claims within 60 days of receipt of the claim, or may request, in writing, within 30 days of receipt of the claim, any additional
documentation supporting the claim or relating to defenses to the claim the local agency may have against the claimant.
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(2) If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of the local agency and the claimant.
(3) The local agency's written response to the claim, as further documented, shall be submitted to the claimant within 30 days after receipt of the further documentation, or within a period of time no greater than that taken by the claimant in producing the additional information or requested documentation, whichever is greater.
(d) If the claimant disputes the local agency's written response, or the local agency fails to respond within the time prescribed, the claimant may so notify the local agency, in writing, either within 15 days of receipt of the local agency's response or within 15 days of the local agency's failure to respond within the time prescribed, respectively, and demand an informal conference to meet and confer for settlement of the issues in dispute.
Upon a demand, the local agency shall schedule a meet and confer conference within 30 days for settlement of the dispute. (e) Following the meet and confer conference, if the claim or any portion remains in dispute, the claimant may file a claim as provided in Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of Government Code. For purposes of those provisions, the running of the period of time within which a claim must be filed shall be tolled from the time the claimant submits his or her written claim pursuant to subdivision (a) until the time that the claim is denied as a result of the meet and confer process, including any period of time utilized by the meet and confer process. (f) This article does not apply to tort claims and nothing in this article is intended nor shall be constructed to change the time periods for filing tort claims or actions specified by Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code.
20104.4
The following procedures are established for all civil actions filed to resolve claims subject to this article:
(a) Within 60 days, but no earlier than 30 days, following the filing of responsive pleadings, the court shall submit the matter to nonbinding mediation unless waived by mutual stipulation of both parties. The mediation process shall provide for the selection within 15 days by both parties of a disinterested third person as mediator, shall be commenced within 30 days of the submittal, and shall be concluded within 15 days December 9, 2025 Regular Meeting of the Exeter City Council
CRACK SEAL PROJECT
from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court or by stipulation of both parties. If the parties fail to select a mediator within the 15-day period, any party may petition the court to appoint the mediator. (b) (1) If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, notwithstanding Section 1141.11 of that code. The Civil Discovery Act of 1986 (Article 3 (commencing with Section 2016) of Chapter 3 of Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision consistent with the rules pertaining to judicial arbitration.
(2) Notwithstanding other provision of law, upon stipulation of the parties, arbitrators appointed for purposes of this article shall be experienced in construction law, and, upon stipulation of the parties, mediators and arbitrators shall be paid necessary and reasonable hourly rates of pay not to exceed their customary rate, and such fees and expenses shall be paid equally by the parties, except in the case of arbitration where the arbitrator, for good cause, determines a different division. In no event shall these fees or expenses be paid by state or county funds.
(3) In addition to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, any party who after receiving an arbitration award requests a trial do novo but does not obtain a more favorable judgment shall, in addition to payment of costs and fees under that chapter, pay the attorney's fees of the other party arising out of trial de novo.
(4) The court may, upon request by any party, order any witnesses to participate in the mediation or arbitration process.
20104.6
(a) No local agency shall fail to pay money as to any portion of a claim, which is undisputed except as otherwise provided in the contract. (b) In any suit filed under Section 20104.4, the local agency shall pay interest at the legal rate on any arbitration award or judgment. The interest shall begin to accrue on the date the suit is filed in a court of law.
December 9, 2025 Regular Meeting of the Exeter City Council