Agenda, first session — Fairfield City Council, July 1, 2025 (part 1 of 6)

CITY OF FAIRFIELD

CITY COUNCIL

MEETING AGENDA

Tuesday, July 1, 2025, 6:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom

CONCURRENT MEETING

Notice to Public
The City of Fairfield is committed to providing meeting facilities that are accessible to persons with disabilities and/or have language barriers. To request meeting materials in alternative formats, or to request a sign language interpreter, realtime captioning, or other accommodation, please contact the City Clerk's Office, at least 72 hours in advance of the meeting at (707) 428-7400.

For individuals with hearing or speaking limitations, dial 711 or (800) 735-2922 (English). For Spanish, Tagalog or other language, please dial (800) 855-3000 and provide the communication assistant with the following City telephone number: (707) 399-4010.

DISCLOSURE OF CAMPAIGN CONTRIBUTIONS:

Pursuant to Government Code 84308, City Council Members are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the City Council Member received more than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item in the 12 months prior to the date the item is on the agenda. Members of the City Council who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to a City Council Member in the 12 months prior to the date the item is on the agenda are required to disclose that fact for the official record of the subject proceedings. Disclosures must include the amount of the campaign contribution and identify the recipient City Council Member and may be made either in writing to the City Clerk before the agenda item or by verbal disclosure during consideration.

Members of the public can observe the meeting on Roku City of Fairfield, Xfinity Channel 26, AT&T U-Verse Channel 99, and web streamed live at www.youtube.com/FFCATV. The public may join the meeting via Zoom at: https://fairfieldca.zoom.us/j/89060213840?pwd=UUd0WlpEMStLemcxbld4dzVMK3Z5dz09 or via phone (408) 638-0968, Webinar ID: 890 6021 3840, Passcode: 7074287400 Pages
A. CALL TO ORDER 6:00 PM
B. ROLL CALL
Councilmember Doug Carr
Councilmember Doriss Panduro
Councilmember Manveer Sandhu
Councilmember Scott Tonnesen
Councilmember K. Patrice Williams
Vice Mayor Pam Bertani
Mayor Catherine "Cat" Moy
C. INVOCATION - Pastor Christian Bravo of Liberty Church D. PLEDGE OF ALLEGIANCE
E. COUNCIL REPORTS
F. CITY MANAGER REPORT
G. CITY ATTORNEY REPORT
H. CITY CLERK REPORT
I. PRESENTATIONS
I.1 Measure P Oversight Committee Appreciation Recognition Presented by City Manager David Gassaway
J. PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters, not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back To the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item please use the “raise your hand” feature or press *9 on your phone. Speakers are limited to three minutes per item, as determined by the mayor.

K. CONVENE MEETING OF THE SUCCESSOR AGENCY TO THE FAIRFIELD REDEVELOPMENT AGENCY
L. SUCCESSOR AGENCY PUBLIC HEARINGS
L.1 Resolution SA2025-02 CD Surplus Land Mangels Boulevard 7 Declaring Certain Real Property Owned by the Successor Agency to the Fairfield Redevelopment Agency as Surplus Land
Funding Source: N/A
Contact: Jennifer Rice, (707) 428-7727
Recommended Action:

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Hold Public Hearing and adopt resolution.

M. CONVENE MEETING OF THE PARADISE VALLEY MAINTENANCE AND MONITORING

DISTRICT
N. PVMMD PUBLIC HEARINGS
N.1 Continued Resolution PVMMD 2025-02 PW Approving FY 2025-2026 PVMMD Budget and Assessments
13 Approving the Fiscal Year 2025-2026 Budget and Ordering the Levy and Collection of the Fiscal Year 2025-2026 Assessments for the Paradise Valley Maintenance and Monitoring District
Funding Source: $103,400; Paradise Valley Maintenance and Monitoring District Fund
Contact: Chris Lewis, (707) 428-7089
Recommended Action:

Hold public hearing and adopt resolution.

O. RECONVENE MEETING OF THE CITY COUNCIL
P. CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the City Council or the public requests that separate action be taken on a specific item.

Recommended Action:

To approve the consent calendar.

P.1 CM Approval of Meeting Minutes for May 2025 63
Approval of Meeting Minutes for May 2025
Funding Source: N/A
Contact: Esther Beavers, (707) 428-7402
Recommended Action:

Approve the meeting minutes.

P.2 Resolution 2025-121 PW Markeley Lane Reconnection Project 83 Authorizing the City Manager to Execute a Professional Services Agreement with Bennett Engineering Services Inc., to Provide Design Services for the Markeley Lane Reconnection Project
Funding Source: $579,438; Intragovernmental Services Fund Contact: Ryan Panganiban, (707) 428-7017
Recommended Action:

Adopt resolution.

P.3 Resolution 2025-122 PW Low or No Emission Grant Program and Bus and Bus 113

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Facilities Competitive Program Grant Application
Authorizing the Submission of Grant Applications to the Federal Transit Administration 5339(c) Low or No Emission Grant Program and the 5339(b) Grants for Bus and Bus Facilities Competitive Grant Program Funding Source: N/A
Contact: Melissa Minton, (707) 434-3804
Recommended Action:

Adopt resolution.

P.4 Resolution 2025-123 PW Construction Contract for Fire Station 36 and 39 118 Approving Plans and Specifications and Awarding a Contract to Broward Builders, Inc. for the Fire Station 36 and 39 Project
Funding Source: $20,966,239 ($10,230,321; Communities Facilities District 3 and $10,735,918; Inter Governmental Loan Fund)
Contact: Caroline Vedder, (707) 428-7484
Recommended Action:

Adopt resolution
P.5 Resolution 2025-124 PD Lease Amendment for Police Property and Evidence Storage Facilities
125
Approving a Five-Year Lease Extension for Police Property and Evidence Storage Facilities
Funding Source: $523,119.84; General Fund
Contact: Dan Marshall, (707) 428-7374
Recommended Action:

Adopt resolution.

Q. NEW BUSINESS
Q.1 Resolution 2025-125 CM Declaring Fairfield as an America250 City 133 Declaring Fairfield as an America250 City, Marking the Celebration of our Nation’s 250th Anniversary an Official City Initiative, and Authorizing Partnerships with other Solano County Government and Non-profit Organizations to Further America’s Semiquincentennial Celebration Funding Source: N/A
Contact: Liz Aptekar, (707) 428-7389
Recommended Action:

Adopt resolution.

R. PUBLIC HEARINGS

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R.1 Resolution 2025-126 CD Surplus Land Suisun Valley Road 138 Declaring Certain Real Property Owned by the City of Fairfield as Surplus Land Funding Source: N/A
Contact: Jennifer Rice, (707) 428-7727
Recommended Action:

Hold Public Hearing and adopt resolution.

R.2 Resolutions 2025-127 Through 2025-144 PW Approving Fiscal Year 2025-2026 Landscaping and Lighting Maintenance District Budgets and Assessments 144
Approving the Fiscal Year 2025-2026 Engineer’s Reports, Confirming the Fiscal Year 2025-2026 Diagrams and Assessments, and Ordering the Fiscal Year 2025- 2026 Improvements for Landscaping and Lighting Maintenance Districts No. 1 – Gateway, No. 3 – Waterman Highlands, No. 5 – Smith Ranch, No. 6 – Peppertree, No. 7 – Rolling Hills, No. 8 – Kolob Estates, No. 10 – Southbrook, No. 11 – Paradise Valley North, No. 12 – Downtown Business District, No. 13 – North Cordelia, No. 14 – Woodlake, No. 15 – Gold Ridge, No. 16 – Creekside at Cordelia, No. 17 – Chadbourne-Beck-Cordelia, No. 18 – Gold Ridge Park, No. 19 – Corporate Commons, No. 2023-1 (Gateway), and No. 2023-11 (Paradise Valley)
Funding Source: Various Landscaping and Lighting Maintenance District Funds Contact: Chris Lewis, (707) 428-7089
Recommended Action:

Hold public hearing and adopt resolutions.

R.3 Resolutions 2025-145, 2025-146, and Ordinance 2025-05 HD Inclusionary Housing Policy
726
Resolution 2025-145 Establishing the Amount of the Commercial Linkage Fee for Non-Residential Developments Within the City of Fairfield, and Making Findings in Support Thereof
Resolution 2025-146 Establishing an Inclusionary Housing In-lieu Fee Schedule Pursuant to Chapter 5F (Inclusionary Housing) of the City of Fairfield Municipal Code
Ordinance 2025-05 Adding Chapter 5f.1 (Inclusionary Housing) to the Fairfield Municipal Code and Finding Adoption of the Ordinance to be Exempt from Review Under the California Environmental Quality Act
Funding Source: N/A
Contact: LaTanya Terrones, (707) 428-7454
Recommended Action:

Adopt resolutions; waive full readings, read by titles only; and introduce ordinance for first reading.

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R.4 Resolution 2025-147 CM Appeal of the Denial of the Permit Application for Massage Establishment Located at 1328 West Texas Street 823
[Approving/Sustaining] [Denying/Overruling] the Appeal of the Denial of the Business Permit Application for Massage Establishment Located at 1328 West Texas Street, Fairfield, CA 94533 Pursuant to Chapter 10A (Section 10A.11; 10A.5; and 10A.6) and section 25.22.2 of the Fairfield Municipal Code Funding Source: N/A
Contact: David Lim, (415) 782-0393
Recommended Action:

Hold public hearing and adopt resolution.

S. ADJOURN
ADJOURN TO TUESDAY, JULY 15, 2025, 6:00 P.M., HARRY T. PRICE MEMORIAL COUNCIL CHAMBER.

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.

PUBLIC NOTIFICATION
I, Esther Beavers, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 1000 Webster Street, Fairfield, California on Wednesday, June 25, 2025.

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Agenda Item No: L.1

AGENDA REPORT
DATE: July 1, 2025

TO: The Board of Directors of the Successor Agency to the Fairfield Redevelopment Agency

FROM: David Gassaway, Executive Director

SUBJECT: Resolution SA2025-02 CD Surplus Land Mangels Boulevard

Declaring Certain Real Property Owned by the Successor Agency to the Fairfield Redevelopment Agency as Surplus Land

Funding Source: N/A

Contact: Jennifer Rice, (707) 428-7727

RECOMMENDED ACTION
Hold Public Hearing and adopt resolution.

STATEMENT OF ISSUE
Adoption of a Resolution declaring that certain real properties owned by the Successor Agency to the Fairfield Redevelopment Agency (Successor Agency or Agency) are surplus land, as applicable, is required pursuant to Government Code Sec tion 54221(b)(1) before the Successor Agency may take action to dispose of the properties consistent with the Agency’s policies or procedures.

DISCUSSION
Under Health & Safety Code Section 34177, the Fairfield Successor Agency to the Redevelopment Agency is required to dispose of assets and properties of the former redevelopment agency as directed by the oversight board expeditiously and in a manner aimed at maximizing value.

The Successor Agency is the owner in fee simple of certain real property (Prope rty) located on Mangels Boulevard, and more specifically identified and described as Property 1 in Attachment 3 (Real Property Surplus Land List) and Attachment 4 (Property Profiles for Surplus Land). Under the Surplus Land Act, Government Code Section 542 20 et seq. (Act), land that is not necessary for the City’s use shall be declared either surplus land or exempt surplus land. The disposition of surplus land and exempt surplus land is governed by the Act.

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The Property identified in Attachment 3 & 4 is not currently being used by the Successor Agency and Staff has evaluated the properties for their potential to be used for City work or operations, including Agency facilities. Staff have determined that the Property described in Attachment 3 & 4 is not ne cessary or suitable for the Successor Agency’s use. The Act provides that land not necessary for the Agency’s use shall be declared either surplus land or exempt surplus land.

Sections 54221(b) of the Act defines surplus land as land that meets the condi tions described in such section.

Staff recommends that the Board of Directors declare that the Property identified in Attachment 3 & 4 is surplus land and not necessary or suitable for the Successor Agency’s use (Surplus Land).

The basis for this recommendation is as follows:

Under Government code sections 54221(b), Surplus Land is that which is owned in fee simple by any local agency for which the local agency’s governing body takes formal action in a regular public meeting to declare the land is surp lus and not necessary for the government’s use. The land described in Attachments 3 and 4 is not necessary for the Successor Agency’s use, primarily because of the inability to develop on it due to its location and size. Specifically, the property does not have any potential for use because of issues regarding its accessibility, and its proximity to the freeway. These barriers prevent the Successor Agency from putting the land to productive use.

FINANCIAL IMPACT
N/A

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
If the Board of Directors has any questions, approval can be postponed until the questions are addressed. The Board of Directors may also decide not to approve the declaration of surplus land.

COORDINATED WITH
City Attorney’s Office

STAFF CONTACT
Jennifer Rice, Economic Development Specialist
(707) 428-7727
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Real Property Surplus Land List
Attachment 4: Property Profiles for Surplus Land

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CITY OF FAIRFIELD

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

RESOLUTION NO. SA2025-02

DECLARING CERTAIN REAL PROPERTY OWNED BY THE SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY FOR THE CITY OF FAIRFIELD AS SURPLUS LAND

WHEREAS, the Successor Agency to the Redevelopment Agency for the City of Fairfield (Successor Agency) is the owner in fee simple of certain real proper ty located on Mangels Boulevard and described in Attachment 3 and Attachment 4, attached hereto and made a part hereof by this reference (Property); and

WHEREAS, under the Surplus Property Land Act, Government Code Section 54220 et seq. (Act), surplus land is land owne d in fee simple by the Successor Agency for which the governing body takes formal action in a regular public meeting declaring the land is surplus and not necessary for the City’s use; and

WHEREAS, under the Act, the land must be declared either surplus land or exempt surplus land; and

WHEREAS, Successor Agency staff has determined that the Propert y identified in Attachment 3 and 4 is not suitable for the Successor Agency use; and

WHEREAS, the Successor Agency desires to declare that the Property identified in Attachment 3 and 4 is surplus land and not necessary for the Successor Agency’s use.

NOW, THEREFORE, THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY HEREBY RESOLVES:

Section 1. The Successor Agency finds and determines that the recitals contained herein are true and correct.

Section 2. Pursuant to Section 54221(b)(1) of the Act, the governing body hereby declares that the Property identified in Attachment 3 & 4 is surplus land and not necessary f or the Successor Agency’s use. The Propert y is not needed for Successor Agency work or operations, including Successor Agency facilities. This Property does not have potential for use because of its access issues and proximity to the freeway.

Section 3. The city clerk is hereby directed to send a notice of availability for the Property that it is surplus land, to the entities designated in Section 54222 of the Act (Designated Entities) by electronic mail or by certified mail in accordance with the requirements of the Act.

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RES. NO. 2025-02

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Section 4. The officers and staff of the Successor Agency are hereby authorized, jointly and severally, to do all things which they may deem necessary or proper to effectuate the purposes of this resolution, and any such actions previously taken are hereby ratified and confirmed. Such actions include negotiating in good faith in accordance with the requirements of the Act with any of the Designated Entities that timely submit a written notice of interest to purchase or lease the Property in compliance with the Act.

PASSED AND ADOPTED this 1st day of July 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

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ATTACHMENT 3

REAL PROPERTY

SURPLUS LAND LIST
No. Address APN Description Owner Recommended
Designation

1. Mangels Boulevard 0148-540-030 2.95 acres; zoned IBP-NC SA Surplus

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ATTACHMENT 4

PROPERTY NO. 1

PROPERTY PROFILE
Address: Mangles Boulevard
APN: 0148-540-030
Ownership: Successor Agency to the Fairfield Redevelopment Agency Size: ±2.95 acres
Zoning: IBP-NC (Industrial Business Park – North Cordelia) Notes: The Successor Agency wishes to declare the 2.95 acre parcel as surplus land as the Successor Agency has no public need for the parcel.

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Agenda Item No: N.1

AGENDA REPORT
DATE: July 1, 2025

TO: Chair and Board

FROM: David Gassaway, PVMMD District Manager

SUBJECT: Resolution PVMMD 2025-02 PW Approving FY 2025 -2026 PVMMD Budget and Assessments

Approving the Fiscal Year 202 5-2026 Budget and Ordering the Levy and Collection of the Fiscal Year 2025-2026 Assessments for the Paradise Valley Maintenance and Monitoring District

Funding Source: $103,400; Paradise Valley Maintenance and Monitoring District Fund

Contact: Chris Lewis, (707) 428-7089

RECOMMENDED ACTION
Hold public hearing and adopt resolution.

STATEMENT OF ISSUE
The adoption of this resolution will approve the fiscal year (FY) 202 5-2026 budget and provide for the levy and collection of the annual assessments within Paradise Valley Area “I,” “K,” and “L” for geologic monitoring, inspection, and repair within the Paradise Valley Maintenance and Monitoring District (PVMMD or District).

DISCUSSION

Background

The City adopted Resolution No. 2010-188 and formed the PVMMD, a geologic hazard abatement district, in accordance with Division 17 of the California Public Resource Code (PRC), to fund the prevention, mitigation, abatement, and con trol of geologic hazards in the Paradise Valley development areas known as “I ,” “K,” and “L.” There is a total of 288 residential units in these areas.

On July 5, 2022, the PVMMD Board adopted Resolution No. PVMMD 2022 -01 approving an updated Plan of Control, Reserve Fund Study, and Engineer’s Report for the District.

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The initial Plan of Control was adopted in 2010 prior to the development of the properties within the District, and the updated document reflects the present nature and scope of District services.

The original Reserve Fund Study, developed in 2018, established a target reserve fund balance of $1,700,000 (in FY 2017 -2018 dollars). The 2022 Reserve Fund Study incl uded updated metrics, resulting in a new target reserve fund balance of $1,570,000 (in FY 2022 -2023 dollars). After adjustments for inflation, the FY 2025-2026 target reserve fund balance is $1,713,558.

The new Engineer’s Report represents as -built condit ions and a re -evaluation of the special benefit analysis. The updated special benefit analysis resulted in a redistribution of costs among property owners and new maximum annual assessment rates for each residential product type.

Maximum Annual Assessment Rates and Consumer Price Index Reference

The maximum annual assessment rates are automatically adjusted annually to reflect the San Francisco-Oakland-Hayward Consumer Price Index (CPI) for All Urban Consumers.

Since the District’s formation, the maximum annual assessment rates for each new FY have been adjusted using the 12-month CPI from June-to-June of the two fiscal years immediately preceding the FY in which the adjusted maximum annual assessment rates take effect (e.g. the maximum annual assessmen ts rates for FY 2024 -2025 were adjusted using the 12 -month CPI from June 2023 to June 2024).

This practice causes administrative inefficiencies since the annual approval process for maximum assessment rates, assessment levies, and budget commences in early spring each year, and the Bureau of Labor Statistics does not publish the June-to-June CPI until July 15 of each year.

To eliminate inefficiencies, beginning with FY 2025-2026, the maximum annual assessment rates for each new FY will be adjusted using the annual CPI for the full calendar year immediately preceding the FY in which the adjusted maximum annual assessment rates take effect (e.g. the maximum annual assessments rates for FY 2025 -2026 will be adjusted using the annual CPI for the full 2024 calendar year).

The change to the CPI reference month and year is not co nsidered an “increase” (as defined by Government Code Section 53750) to the maximum annual assessment rates approved during the 2010 District formation. Therefore, no Proposition 218 balloting process is required.

Staff and the PVMMD Resident Ad Hoc Committee met on April 11, 2025. The Ad Hoc Committee supports the CPI reference change.

Based on the 2024 annual CPI of 2.76%, the adjusted FY 2025-2026 maximum annual assessment rates are as follows:

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Development
Area
Development
Name Residential 'Product Type'
FY 2025-
2026
Maximum
Assessment
Number of
Residential
Units
I The Ridge Villas Apartments $159.35 30
I The Ridge Villas Apartments (Slope) $512.98 20
I The Ridge Cottages $198.64 14
I The Ridge Cottages (Slope) $517.34 6
K Estates Single-Family Residences $389.64 124
K Estates Single-Family Residences (Slope) $1,399.22 26 L Paradise 360 Single-Family Residences $198.64 58
L Paradise 360 Single-Family Residences (Slope) $567.55 10 Total Residential Units 288

FY 2025-2026 Budget, Levy, and Fund Balance

The proposed FY 2025 -2026 budget for operations and maintenance is $103,400 , and the FY 2025-2026 revenue is $100,542, which includes $83,894 of assessments and $16,648 of interest revenue.

The projected FY 2025-2026 year-end fund balance is $1,661,924, which is $51,634 less than the FY 2025-2026 target reserve fund balance of $1,713,558.

Although the total FY 2025 -2026 maximum assessment levy is $122,817, at the April 11, 2025, meeting with the PVMMD Reside nt Ad Hoc Committee, the City agreed to levy FY 2025 -2026 assessments for operations and maintenance expenses only. This will allow for a transition period during which PVMMD property owners may prepare to pay the necessary assessment rates (up to and including the maximum assessment rates) in future years to meet annual operations and maintenance expenses and the applicable target fund balance reserve amount.

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The proposed FY 2025-2026 levy for each residential type is as follows:

Development
Area
Development
Name Residential 'Product Type'
FY 2025-
2026
Proposed
Levy
I The Ridge Villas Apartments
Villas Apartments (Slope) $159.35
I The Ridge Cottages
Cottages (Slope) $198.64
K Estates Single-Family Residences
Single-Family Residences (Slope) $389.64
L Paradise 360 Single-Family Residences
Single-Family Residences (Slope) $198.64

The proposed budget, assessments to be levied against each assessable parcel, and a description of the method used in formulating the assessments for FY 2025-2026 are included in the FY 2025- 2026 Supplement to the 2022 Engineer’s Report as Attachment 3.

The PRC Sections 26650 et seq. require the PVMMD Board to hold a public hearing and adopt the resolution attached to grant final approval of the FY 202 5-2026 budget and authorize the levy and collection of the FY 2025-2026 assessments as described above.

FINANCIAL IMPACT
The proposed FY 2025-2026 budget for PVMMD operations and maintenance is $103,400, which will be paid from the PVMMD Fund (Fund 186).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Staff provided the proposed FY 2025-2026 budget and assessment levy to the PVMMD Resident Ad Hoc Committee on April 11, 2025. A notice w as mailed to all District property owners during the last week of May 2025 to notify them of the Board’s intent to levy FY 2025-2026 assessments, as required by Section 26652 of the PRC.

It was announced at the June 17, 2025, City Council meeting that the Public Hearing would be continued to July 1, 2025.

ALTERNATIVE ACTION
If the Board has any questions regarding the adoption of this resolution, this item may be rescheduled until the next board meeting. However, not approving this resolution may prevent the District from collecting assessments for the 2025-2026 tax year.

COORDINATED WITH
City Attorney’s Office

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STAFF CONTACT
Chris Lewis, Sr. Management Analyst
(707) 428-7089
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Exhibit A
Attachment 3: FY 2025-2026 Supplement to the 2022 Engineer’s Report

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PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT

RESOLUTION NO. PVMMD 2025-02

APPROVING THE FISCAL YEAR 2025-2026 BUDGET AND ORDERING THE LEVY AND COLLECTION OF THE FISCAL YEAR 2025-2026 ASSESSMENTS FOR THE PARADISE VALLEY MAINTENANCE

AND MONITORING DISTRICT

WHEREAS, on July 6, 2010, the City of Fairfield City Council adopted Resolution 2010 -188, approving and ordering the formation of the Paradise Valley Maintenance and Monitoring District (PVMMD or District), a Geologic Hazard Abatement District within the meaning o f California Public Resources Code (PRC) Division 17, and appointing itself as the board of directors of the PVMMD (PVMMD Board). This formation was described in the Petition for Formation and in the PVMMD Plan of Control; and

WHEREAS, in order to pay for the cost and expenses of maintaining and operating the improvements for the District as described in the Plan of Control, pursuant to PRC sections 26500 et seq., it will be necessary to provide a reliable source of funding; and

WHEREAS, PRC sections 2665 0 et seq. authorize, after a noticed public hearing, the levy and collection of an assessment upon specially benefited property within the PVMMD to pay for the maintenance and operation of PVMMD improvements. Article XIII (D) of the California Constitution imposes additional requirements for the levy and collection of said assessment; and

WHEREAS, an Engineer’s Report dated July 2010, was prepared by ENGEO Incorporated (ENGEO), a registered professional engineer certified in the State of California, in com pliance with Public Resources Code section 26651 (a) and section 4(b) of Article XIII(D) of the California Constitution.

The Engineer’s Report sets forth the purpose of the PVMMD, the estimated budget, the total assessment, the proposed estimate to be levi ed against each parcel within such territory, and a description of the method used in formulating the estimated assessments; and

WHEREAS, on October 5, 2010, the City of Fairfield City Council, acting as the PVMMD Board, adopted Resolution 2010 -274, appro ving the initial assessments against those parcels in the PVMMD as identified on the boundary map, which are specially benefited by the PVMMD; and

WHEREAS, on July 5, 2022, the PVMMD Board adopted Resolution No. PVMMD 2022 -01 approving an updated Plan of Control, Reserve Fund Study establishing a District reserve goal of $1,570,000 (in FY 2022-2023 dollars), and Engineer’s Report dated July 6, 2022 (2022 Engineer’s Report) prepared by ENGEO; and

WHEREAS, the PVMMD Board desires to adopt the budget, approve the assessments to be levied against each assessable parcel in the District, and approve the method used in formulating the assessments for fiscal year (FY) 2025-2026 to allow for funding of District activities; and

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RES. NO. 2025-02

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WHEREAS, a Supplement to the 2022 Engineer’s Report for FY 202 5-2026 (FY 202 5-2026 Supplement) has been prepared by a registered professional engineer for the PVMMD; and

WHEREAS, on May 20, 2025, by its Resolution No. PVMMD 2025-01, a resolution of the PVMMD Board granting preliminarily approval of the FY 202 5-2026 budget, declaring intent to order the levy and collection of FY 202 5-2026 assessments, and providing notice of the June 1 7, 2025, public hearing, the Board found the FY 202 5-2026 Supplement, duly ma de and filed with the clerk, to be sufficient in every particular, whereupon it was determined that the report should stand as the FY 2025-2026 Supplement for all subsequent proceedings under and pursuant to the aforesaid resolution; and

WHEREAS, on Tuesday, June 17, 2025, at 6:00 p.m., in the regular meeting place of this PVMMD Board, the City of Fairfield Council Chamber, Civic Center, 1000 Webster Street, Fairfield, California or in any other manner as specified on the regular meeting agenda, was appoi nted as the time and place for a hearing of this PVMMD Board on the question of the levy of the proposed assessment, notice of which hearing was duly and regularly mailed; and

WHEREAS, at the appointed time and place, the hearing was duly and regularly held, and all persons interested desiring to be heard were given an opportunity to give testimony, and all matters and things pertaining to the levy were fully heard and considered by this PVMMD Board, and all oral statements and all written protests or communications were duly heard, considered, and overruled, and this PVMMD Board thereby acquired jurisdiction to order the levy and collection of the assessments as contained in said FY 2025-2026 Supplement.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The public interest, convenience, and necessity require that the levy be made.

Section 2. The district benefited by the monitoring, inspections, and repair of improvements installed and to be assessed to pay the costs and expenses thereof, and the exterior boundaries thereof, are as shown by a map thereof filed in the office of the clerk, which map is made a part hereof by reference thereto.

Section 3. The FY 2025-2026 Supplement, as a whole and each part thereof, are hereby finally approved and confirmed, to wit:

a. The estimate of the itemized and total costs and expense of maintaining and operating the improvements and of the incidental expenses in connection therewith. b. The assessment of the total amo unt of the cost and expenses of the proposed monitoring, inspections, and repair of improvements upon the lots and parcels of land in the district in proportion to the estimated benefits to be received by such lots and

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RES. NO. 2025-02

Page 3 ends

parcels, respectively, from the maint enance and operation, and of the expenses incidental thereto.

Section 4. Final adoption and approval of the FY 202 5-2026 Supplement, as a whole and of the plans and specifications, estimate of the costs and expenses, and the assessment, as contained in the FY 202 5-2026 Supplement, as hereinabove determined and ordered, is intended to and shall refer and apply to the FY 2025-2026 Supplement, or any portion thereof.

Section 5. The annual assessments for FY 2025-2026 are proposed at the rates shown on Exhibit A. These rates do not exceed the FY 202 5-2026 maximum annual assessment rates established in 2010 and adjusted annually by the San Francisco-Oakland-hayward Consumers Price Index for All Urban Consumers.

Section 6. The assessment to pay the costs and expenses of the maintenance and operation of the improvements is hereby confirmed , and the levy and collection of the assessment for FY 2025-2026, pursuant to Public Resources Code sections 26650 et seq., is hereby ordered.

PASSED AND ADOPTED this 1st day of July 2025, by the following vote:

_________________________________________________
CHAIR
ATTEST:
___________________________

BOARD CLERK

Page 21 of 854 ends

EXHIBIT A

Development
Area
Development
Name Residential 'Product Type' FY 2025-2026 Levy
I The Ridge* Villas Apartments
Villas Apartments (Slope) $159.35
I The Ridge* Cottages
Cottages (Slope) $198.64
K Estates** Single-Family Residences
Single-Family Residences (Slope) $389.64
L Paradise 360 Single-Family Residences
Single-Family Residences (Slope) $198.64

NOTE:

*The Ridge development is part of the Paradise Valley Estates located at 2600 Estates Drive, Fairfield, CA 94533

**The Estates development refers to the subdivisions along Couples Circle, Steward Drive, Duval Street and Annadale Drive located within the District Boundary.

Page 22 of 854 ends

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT

SUPPLEMENT TO THE 2022 ENGINEER’S REPORT

FISCAL YEAR 2025-2026

CONTENTS

1. Assessment

2. Method of Apportionment

3. District Budget

4. Assessments for Each Parcel

5. Appendix A – 2022 Engineer’s Report

Page 23 of 854 ends

1 ASSESSMENT

WHEREAS, on July 6, 2010, the City Council of City of Fairfield adopted Resolution 2010 -188, approving and ordering the formation of the Paradise Valley Maintenance and Monitoring District (PVMMD), a Geologic Hazard Abatement District within the meaning of California Public Resources Code Division 17 (the “PVMMD”), and appointing itself as the board of directors of the PVMMD (the “PVMMD Board”). This formation was described in the Petition for Formation and in the PVMMD Plan of Control;

WHEREAS, in order to pay for the cost and expenses of maintaining and operating the improvements for the PVMMD as described in the Plan of Control, pursuant to Public Resources Code sections 26500 et seq., it will be necessary to provide a reliable source of funding;

WHEREAS, Public Resources Code sections 26650 et seq. authorize, after a noticed public hearing, the levy and collection of an assessment upon specially benefited property within the PVMMD to pay for the maintenance and operation of PVMMD improvements. Article XIII (D) of the California Constitution imposes additional requirements for the levy and collection of said assessment;

WHEREAS, an Engineer’s Report dated July 2010, was prepared by ENGEO Incorporated (ENGEO), a registered professional engineer, certified in the State of California, in compliance with Public Resources Code section 26651 (a) and section 4(b) of Article XIII(D) of the California Constitution.

The Engineer’s Report sets forth the purpose of the PVMMD, the estimated budget, the total assessment, the proposed estimate to be levied against each parcel within such territory, and a description of the method used in formulating the estimated assessments; and

WHEREAS, on October 5, 2010, the c ouncil of the City of Fairfield, California, acting as the PVMMD Board, adopted Resolution 2010 -274 approving the assessments against those parcels in the PVMMD as identified on the boundary map, which are specially benefitted by the PVMMD;

WHEREAS, on July 5, 2022 , the PVMMD Board adopted No. PVMMD 2022 -01 approving an updated Engineer’s Report (2022 Engineer’s Report) on file in the office of the District Engineer in the City of Fairfield for further particulars;

NOW, THEREFORE, the undersigned, by virtue of the power vested in me under the order of the Board, hereby makes the following assessment to cover the portion of the estimated cost of the maintenance of said improvements and the costs and expenses incidental thereto to be paid by said district as shown in section 3 of this report.

I do hereby assess the net amount upon all assessable lots or parcels in proportion to the estimated benefits to be received by each parcel from the maintenance of said improvements.

Page 24 of 854 ends

2 Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the a ssessor's maps of the County of Solano for the f iscal year 2025-2026 and includes all such parcel s excepting those portions thereof within existing public roads or right-of-way to be acquired for public road purposes. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the county recorder of said County.

Dated: _____________ ____________________________
Ryan Panganiban
District Engineer
R.C.E. No. 74795
Expires 12/31/25

Page 25 of 854 ends

3 METHOD OF APPORTIONMENT OF ASSESSMENT

The method of apportionment of assessment and special benefit calculation are described in Section VI. Assessment Method and Benefit of the Engineer’s Report dated July 6, 2022, attached hereto as Appendix A.

Page 26 of 854 ends

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FUND 186
FY 2025-2026 BUDGET PROJECTIONS
OBJECT FY23-24 ACTUALFY24-25 PROJECTEDFY25-26 PROJECTEDFY26-27 PROJECTEDFY27-28 PROJECTEDFY28-29 PROJECTEDFY29-30 PROJECTED 6106 - SPECIAL ASSESSMENTS 76,202 79,631 83,894 125,888 129,035 132,261 135,567 6401 - INT INC ON POOLED INVESTMENTS 47,774 16,000 16,648 16,619 16,976 17,337 17,701 7311 - DEVELOPERS CONTRIBUTIONS - - - - - - - TOTAL REVENUE 123,976 95,631 100,542 142,507 146,011 149,598 153,268 8404 - WEED ABATEMENT 20,750 16,000 16,000 16,480 16,974 17,484 18,008 8409 - DITCH CLEANING 2,530 2,531 2,531 2,607 2,685 2,766 2,849 8441 - OTHER CONTRACTUAL SERVICES 3,427 - 8,100 8,343 8,593 8,851 9,117 8445 - MAINTENANCE ROADS & DRAINS 12,200 3,700 6,200 6,386 6,578 6,775 6,978 8539 - OTHER-DRAINAGE MAINTENANCE 4,500 9,000 4,500 4,635 4,774 4,917 5,065 8836 - COST ALLOCATION - - - - - - - 8901 - ADMIN/MGMT FEES 14,577 20,000 20,000 20,600 21,218 21,855 22,510 8902 - LEGAL FEES 7,770 2,400 2,400 2,400 2,400 2,400 2,400 8956 - OUTSIDE SERVICES/CONSULTING 33,990 40,000 42,030 43,291 44,590 45,927 47,305 9003 - ADVERTISING - 800 800 824 849 874 900 9038 - COUNTY ADMIN EXPENSES 762 796 839 1,259 1,290 1,323 1,356 9508 - PJCT CST-OTHER PROJECT COSTS - - - - - - - TOTAL EXPENSES 100,506 95,227 103,400 106,825 109,951 113,171 116,488 REVENUE 123,976 95,631 100,542 142,507 146,011 149,598 153,268 EXPENSES 100,506 95,227 103,400 106,825 109,951 113,171 116,488 NET SURPLUS/DEFICIT 23,469 404 (2,858) 35,682 36,060 36,426 36,781 BEGINNING FUND BALANCE 1,656,221 1,664,379 1,664,782 1,661,924 1,697,606 1,733,666 1,770,093 MKT VAL-UNREALIZED GAIN/LOSS (15,312) - - - - - - NET SURPLUS/DEFICIT 23,469 404 (2,858) 35,682 36,060 36,426 36,781 ENDING FUND BALANCE 1,664,379 1,664,782 1,661,924 1,697,606 1,733,666 1,770,093 1,806,873 TARGET FUND BALANCE (+CPI) 1,615,204 1,667,490 1,713,558 1,756,397 1,800,307 1,845,315 1,891,447 CPI 3.24% 2.76% 2.50% 2.50% 2.50% 2.50% 2.50%
TARGET FUND BALANCE SURPLUS/DEFICIT 49,175 (2,708) (51,634) (58,791) (66,641) (75,222) (84,574)

Page 27 of 854 ends

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2025-2026 ASSESSMENT LEVY BY PARCEL

PARCEL COUNT BOOK PAGE PARCEL LEVY
1 167 8 5 -
2 167 8 17 -
3 167 8 21 -
4 167 80 22 11,940.30
5 167 841 1 389.64
6 167 841 2 389.64
7 167 841 3 389.64
8 167 841 4 389.64
9 167 841 5 389.64
10 167 841 6 389.64
11 167 841 7 389.64
12 167 841 8 389.64
13 167 841 9 389.64
14 167 841 10 389.64
15 167 841 11 389.64
16 167 841 12 389.64
17 167 841 13 389.64
18 167 841 14 389.64
19 167 841 15 389.64
20 167 841 16 -
21 167 841 17 389.64
22 167 841 18 389.64
23 167 841 19 389.64
24 167 841 20 389.64
25 167 841 21 389.64
26 167 841 22 389.64
27 167 842 1 389.64
28 167 842 2 389.64
29 167 842 3 389.64
30 167 842 4 389.64
31 167 842 5 389.64
32 167 842 6 389.64
33 167 842 7 389.64
34 167 842 8 389.64
35 167 842 9 389.64
36 167 842 10 389.64
37 167 842 11 389.64
38 167 842 12 389.64
39 167 843 1 389.64
40 167 843 2 389.64
41 167 843 3 389.64
42 167 843 4 389.64
43 167 843 5 389.64
44 167 843 6 389.64
45 167 843 7 389.64
46 167 843 8 389.64

Page 1 of 6 ends

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2025-2026 ASSESSMENT LEVY BY PARCEL

PARCEL COUNT BOOK PAGE PARCEL LEVY
47 167 843 9 389.64
48 167 843 10 389.64
49 167 843 11 389.64
50 167 843 12 389.64
51 167 851 1 389.64
52 167 851 2 389.64
53 167 851 3 389.64
54 167 851 4 389.64
55 167 851 5 389.64
56 167 851 6 389.64
57 167 851 7 389.64
58 167 851 8 389.64
59 167 851 9 389.64
60 167 852 1 389.64
61 167 852 2 389.64
62 167 852 3 389.64
63 167 852 4 389.64
64 167 852 5 389.64
65 167 852 6 389.64
66 167 852 7 389.64
67 167 852 8 389.64
68 167 852 9 389.64
69 167 852 10 389.64
70 167 852 11 389.64
71 167 852 12 389.64
72 167 852 13 389.64
73 167 852 14 389.64
74 167 852 15 389.64
75 167 852 16 389.64
76 167 852 17 389.64
77 167 852 18 389.64
78 167 852 19 389.64
79 167 852 20 389.64
80 167 852 21 389.64
81 167 852 22 389.64
82 167 852 23 389.64
83 167 852 24 389.64
84 167 852 25 389.64
85 167 852 26 389.64
86 167 853 1 389.64
87 167 853 2 389.64
88 167 853 3 389.64
89 167 853 4 389.64
90 167 853 5 389.64
91 167 854 1 389.64
92 167 854 2 389.64

Page 2 of 6 ends

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2025-2026 ASSESSMENT LEVY BY PARCEL

PARCEL COUNT BOOK PAGE PARCEL LEVY
93 167 855 1 389.64
94 167 855 2 389.64
95 167 855 3 389.64
96 167 855 4 389.64
97 167 855 5 389.64
98 167 855 6 389.64
99 167 855 7 389.64
100 167 856 1 389.64
101 167 856 2 389.64
102 167 856 3 389.64
103 167 856 4 389.64
104 167 856 5 389.64
105 167 856 6 389.64
106 167 856 7 389.64
107 167 856 8 -
108 167 861 1 389.64
109 167 861 2 389.64
110 167 861 3 389.64
111 167 861 4 389.64
112 167 861 5 389.64
113 167 861 6 -
114 167 861 7 389.64
115 167 861 8 389.64
116 167 861 9 389.64
117 167 861 10 389.64
118 167 861 11 389.64
119 167 861 12 389.64
120 167 861 13 389.64
121 167 861 14 389.64
122 167 861 15 389.64
123 167 861 16 389.64
124 167 861 17 389.64
125 167 861 18 389.64
126 167 861 19 389.64
127 167 861 20 389.64
128 167 861 21 389.64
129 167 861 22 389.64
130 167 861 23 389.64
131 167 861 24 389.64
132 167 861 25 389.64
133 167 861 26 389.64
134 167 862 1 389.64
135 167 862 2 389.64
136 167 862 3 389.64
137 167 862 4 389.64
138 167 862 5 389.64

Page 3 of 6 ends

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2025-2026 ASSESSMENT LEVY BY PARCEL

PARCEL COUNT BOOK PAGE PARCEL LEVY
139 167 862 6 389.64
140 167 862 7 389.64
141 167 862 8 389.64
142 167 862 9 389.64
143 167 862 10 389.64
144 167 862 11 389.64
145 167 862 12 389.64
146 167 862 13 389.64
147 167 862 14 389.64
148 167 862 15 389.64
149 167 863 1 389.64
150 167 863 2 389.64
151 167 863 3 389.64
152 167 863 4 389.64
153 167 863 5 389.64
154 167 864 1 389.64
155 167 864 2 389.64
156 167 864 3 -
157 167 864 4 389.64
158 167 864 5 389.64
159 167 951 1 198.64
160 167 951 2 198.64
161 167 951 3 198.64
162 167 951 4 -
163 167 951 5 198.64
164 167 951 6 198.64
165 167 951 7 198.64
166 167 951 8 198.64
167 167 951 9 198.64
168 167 951 10 198.64
169 167 951 11 198.64
170 167 951 12 198.64
171 167 951 13 198.64
172 167 951 14 198.64
173 167 951 15 198.64
174 167 951 16 198.64
175 167 951 17 -
176 167 951 18 -
177 167 951 19 198.64
178 167 951 20 198.64
179 167 951 21 198.64
180 167 951 22 198.64
181 167 951 23 198.64
182 167 951 24 -
183 167 951 25 198.64
184 167 951 26 198.64

Page 4 of 6 ends

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2025-2026 ASSESSMENT LEVY BY PARCEL

PARCEL COUNT BOOK PAGE PARCEL LEVY
185 167 951 27 198.64
186 167 951 28 198.64
187 167 951 29 198.64
188 167 951 30 198.64
189 167 951 31 198.64
190 167 951 32 198.64
191 167 951 33 198.64
192 167 951 34 198.64
193 167 951 35 198.64
194 167 951 36 198.64
195 167 951 37 198.64
196 167 951 38 198.64
197 167 951 39 198.64
198 167 951 40 198.64
199 167 951 41 198.64
200 167 951 42 198.64
201 167 951 43 198.64
202 167 951 44 198.64
203 167 951 45 198.64
204 167 951 46 198.64
205 167 951 47 198.64
206 167 951 48 198.64
207 167 951 49 -
208 167 951 50 198.64
209 167 951 51 198.64
210 167 951 52 198.64
211 167 951 53 198.64
212 167 951 54 -
213 167 951 55 -
214 167 951 56 -
215 167 951 57 -
216 167 952 1 198.64
217 167 952 2 198.64
218 167 952 3 198.64
219 167 952 4 198.64
220 167 952 5 198.64
221 167 952 6 198.64
222 167 952 7 198.64
223 167 952 8 198.64
224 167 952 9 198.64
225 167 952 10 198.64
226 167 952 11 -
227 167 952 12 198.64
228 167 952 13 198.64
229 167 952 14 198.64
230 167 952 15 198.64

Page 5 of 6 ends

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2025-2026 ASSESSMENT LEVY BY PARCEL

PARCEL COUNT BOOK PAGE PARCEL LEVY
231 167 952 16 198.64
232 167 952 17 198.64
233 167 952 18 198.64
234 167 952 19 198.64
235 167 952 20 198.64
236 167 952 21 198.64
TOTAL LEVY 83,893.82
Total Parcels with Levy 219
Total Exempt Parcels/No Levy 17

Page 6 of 6 ends

6 APPENDIX A – 2022 ENGINEER’S REPORT

Page 34 of 854 ends

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT (PVMMD)

FAIRFIELD, SOLANO COUNTY, CALIFORNIA

ENGINEER'S REPORT
For Paradise Valley Maintenance and Monitoring District Areas "I", "K", and "L"

SUBMITTED TO
PVMMD Board of Directors
1000 Webster Street
Fairfield, CA 94533

PREPARED BY
ENGEO Incorporated
July 6, 2022
PROJECT NO.
5698.002.021
';opyriql1I ;!022 hy Ef\lC,EO l11<;01rior,1\•ccl Ttll'.: document n1c1y 110\ he rep1odI1cE:rl in ·Ntmlr, 01 In part bv ,11111118ans ·,vti:,1lso(-,vc"r nor rn:1y 11 bo quol•Jd or c,xccrplerl will1•)Ul lt11-) expre,:s ,vntten consent or l=NC,f.(J lncorporateu
ENGEO

Page 35 of 854 ends

Areas 'T K ' and L'
5698 002.021
Paradise Valley f\lla1nlenance and Monitoring District
Engineer's Repor~

TABLE OF CONTENTS
CERTIFICATION OF FILING 1
I. INTRODUCTION 3
II. BACKGROUND 3
Ill. GEOLOGIC HAZARD ABATEMENT DISTRICT BOUNDARIES 4
IV. SERVICE LEVELS 4
V. DESCRIPTION OF THE IMPROVEMENTS MAINTAINED BY THE PVMMD 5 VI. ASSESSMENT METHOD AND BENEFIT 5
A. Special Benefit and Proportionality 5

8. Assessment Method 6
VII. ASSESSMENT LIMIT - BUDGET 8
VIII. OWNER RESPONSIBILITIES 9
EXHIBIT A- Legal Description and Plat
EXHIBIT 8 - Budget - Paradise Valley Maintenance and Monitoring District EXHIBIT C - Assessment Roll - Fiscal Year 2022/23
ENGEO i of i Julv 6. 2022

Page 36 of 854 ends

Fairfield Geologic Hazard Abatement District
5698 002 021
Paradise Valley Maintenance and fvlonilonng District
_ _ _ __ _ Eng~neer s Rep?r~

ENGINEER'S REPORT

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
(Pursuant to the Public Resources Code of the State of California, Section 26500 et seq.)

CERTIFICATION OF FILING
This report is presented at the direction of the Paradise Valley Maintenance and Monitoring District (PVMMD) Board of Directors. The PVMMD, a Geologic Hazard Abatement District (GHAD) within the meaning of Public Resources Code Division 17, is intended to provide monitoring, maintenance, and repair of improvements related to geologic hazard management within the PVMMD and to levy and collect assessments in order to perform its activities.

The improvements, which are the subject of this report, are defined as any activity necessary or incidental to the prevention, mitigation, abatement, or control of a geologic hazard, construction, maintenance, repair, or operation of improvement; or the issuance and servicing of bonds issued to finance any of the foregoing (Pub. Resources Code § 26505).

This report consists of seven parts, as follows.

CERTIFICATE OF FILING
I. INTRODUCTION
II. BACKGROUND
111. GEOLOGIC HAZARD ABATEMENT DISTRICT BOUNDARIES DIAGRAM IV. SERVICE LEVELS
V. DESCRIPTION OF PVMMD-MAINTAINED IMPROVEMENTS
VI. ASSESSMENT METHOD AND BENEFIT
A. Special Benefit and Proportionality
B. Assessment Method
VII. ASSESSMENT LIMIT - BUDGET
ENGEO Page 11 July 6, 2022

Page 37 of 854 ends

Fairfield Geologic Hazard Abatement District
5698 002.021
Paradise Valley Maintenance and Monitming District
_ _ Engineers Report_
The undersigned respectfully submits the enclosed Engineer's Report.

Date: July 6, 2022 By: ENGEO Incorporated
I HEREBY CERTIFY that the enclosed Engineer's Report was filed on the 5th day of July 2022.

Clerk of the Board
Paradise Valley Maintenance and Monitoring District
Fairfield, Solano County, California
I HEREBY CERTIFY that the enclosed Engineer's Report was approved and confirmed by the PVMMD Board on the 5th day of July 2022.

ENGEO Pa~Je I 2 July 6. 2022
L. ·, . ~· ;,···,: ,., .2

Page 38 of 854 ends

Fairfield Geologic Hazard Abatement District
5698 002 021
Paradise Valley Maintenance c111d Monitoring District
_ _ __ _ _ _ _ _ E! 1g111eer s ~~P<:10_

ENGINEER'S REPORT
for

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT

FAIRFIELD, SOLANO COUNTY, CALIFORNIA
I. INTRODUCTION
The establishment of a real-property-related assessment to fund the PVMMD Plan of Control responsibilities is described in this Engineer's Report. A previous Engineer's Report was prepared for the PVMMD, dated July 22, 2010, and was adopted by the PVMMD Board of Directors. The initial Engineer's Report was adopted prior to the completion of construction of developments within Area "I" (The Ridge) and Area "L" (Paradise 360). The PVMMD now wishes to revise and update its Engineer's Report to represent the as-built conditions that reflect the present nature and scope of its services. The purpose of the Engineer's Report is to update and replace the Engineer's Report dated July 22, 2010, and associated assessment.

II. BACKGROUND
The Fairfield City Council formed the Paradise Valley Maintenance and Monitoring District (PVMMD or District) on July 6, 2010 (Resolution No. 2010-188), under the authority of the California Public Resources Code, Division 17, Section 26500 et seq. The members of the Fairfield City Council act as the Board of Directors of the PVMMD.

The PVMMD Board of Directors approved the Plan of Control for the Paradise Valley Maintenance and Monitoring District (Plan of Control) with the approval of Resolution 2010-211 on July 20, 2010. The Plan of Control describes the PVMMD's responsibilities to permanently monitor and maintain PVMMD improvements within the District. This Engineer's Report describes the establishment of an assessment level to fund PVMMD activities necessary or incidental to geologic hazard mitigation, abatement, and control.

An initial Engineer's Report, dated July 22, 2010, was prepared by a registered professional engineer, certified in the State of California, in compliance with Public Resources Code Section 26651(a) and Section 4(b) of Article XIII (D) of the California Constitution. The Engineer's Report sets forth the estimated budget, the total assessment, the proposed estimate to be levied against each parcel within such territory, and a description of the method used in formulating the estimated assessment limits.

On October 5, 2010, the PVMMD Board of Directors adopted Resolution 2010-274, which approved the assessments against those parcels in the PVMMD as identified on the Boundary Map, which are specially benefited by the PVMMD. Subsequently, a Notice of Assessment and assessment diagram, were recorded, as provided for in Section 3114 of the California Streets and Highway Code, whereupon the assessment attached as a lien upon the properties within the PVMMD. The assessment can be levied in perpetuity at an amount up to the assessment limit, which is adjusted annually based on the percentage change in the San Francisco-Oakland-Hayward Consumers Price Index for All Urban Consumers.

The PVMMD includes residential developments, which were constructed between 2007 and 2021. The quantity and residential product types are described on Table 11-1.

ENGEO Page I 3 July 6. 2022

Page 39 of 854 ends

Fairfield Geologic Hazard Abatement Distnct
5698 002 021
Paradise I/alley Maintenance and Monilonnq District
-·- - -· --··- Engineers Report
TABLE 11-1: Development Areas

SINGLE-FAMILY VILLAS
DEVELOPMENT DEVELOPMENT SINGL-FAMILY RESIDENCES COTT~GES APARTMENTS RESIDENCES . (medium . AREA NAME (I d ·t ) (medium d ·t ) (medium ow ensi Y density) ensi Y density)
The Ridge 20 50
K The Estates 150
L Paradise 360 68
Ill. GEOLOGIC HAZARD ABATEMENT DISTRICT BOUNDARIES
The land within the PVMMD boundary (PVMMD Area) is shown on the GHAD Boundary Plat in Exhibit A-1. The legal description of the PVMMD Area is included in Exhibit A-2.

IV. SERVICE LEVELS
The PVMMD's activities are those that are necessary or incidental to the prevention, mitigation, abatement, or control of geologic hazards including construction, maintenance, repair, or operation of any improvement; and the issuance and servicing of bonds issued to finance any of the foregoing.

The PVMMD provides for the administration and review of facilities within the budgeted limits, including the following services.

1. Oversight of PVMMD operations.

2. In conjunction with the Solano County Assessor's Office, setting the annual levy of assessments on the property tax rolls.

3. Engagement of technical professionals to perform the monitoring duties as described in the PVMMD Plan of Control and as required by various government agencies.

4. Performance of PVMMD maintenance activities in accordance with the Plan of Control.

These maintenance activities include:
• General maintenance of the surface drainage improvements on PVMMD and City-owned Parcels (APN 0167-864-030, 0167-856-080, 0167-841-160, and 0167-951-490). The PVMMD is responsible for monitoring, maintenance, and repair of the concrete-lined drainage ditches, sedimentation basins, riprap-lined spillways, and storm drain inlets, outlets, and pipelines.
• Monitoring and maintenance of deflection walls.
• Monitoring and maintenance of measurement devices, such as piezometers, inclinometers, and tiltmeters, if installed in the future by the PVMMD. • Monitoring and repair of slopes and creek banks for erosion, landslide, and related slope instability.

ENGEO PJge I ,1 July 6. 2022

Page 40 of 854 ends

Fairfield Geologic Hazard Abatement District
5698 002 021
Paradise Valley Maintenance and Monilorinq Dislricl
__ __ _ _ _ __ _ _ Eng~ne_ec~ ~ eport
• Maintenance of gravel-surfaced maintenance roads on PVMMD-owned parcels. • Maintenance of gates, fencing, and signage within the PVMMD-owned parcels. • Repair of gravel-surfaced maintenance roads on City-owned parcels (APNs 0167-864-030, 0167-856-080, 0167-841-160, and 0167-951-560) solely to the extent the maintenance roads are damaged by the use of PVMMD equipment on the roadways. • Vegetation control for fire suppression on PVMMD-owned parcels. • General maintenance including litter and graffiti removal on PVMMD-owned parcels.

5. Preparation of annual PVMMD budgets for approval by the PVMMD Board of Directors.

V. DESCRIPTION OF THE IMPROVEMENTS MAINTAINED BY

THE PVMMD
The PVMMD-maintained improvements are described in the Plan of Control. In general, these improvements include drainage systems, including concrete-lined drainage ditches in developed areas and PVMMD-owned parcels; storm drain inlets and outlets on PVMMD-owned parcels; subdrains and outlets; sedimentation basins, and deflection walls.

VI. ASSESSMENT METHOD AND BENEFIT
The PVMMD-maintained improvements described in Section IV are distributed within the PVMMD boundaries. Implementation and protection of these improvements provide a special benefit to all real property assessed within the PVMMD. The improvements and responsibilities listed in Section IV and the adopted Plan of Control provide specific benefits to the properties within the PVMMD Area, and the improvements are constructed for the benefit of those assessed and not the general public. The subject parcels are only being assessed for the reasonable costs of the proportional specific benefits conferred on the parcels.

A. Special Benefit and Proportionality
The improvements described in this document will confer some, or all, of the following special benefits to the assessed parcels within the PVMMD.

1. Protection from slope instability

2. Protection from erosion due to uncontrolled surface water

3. Protection of water quality

4. Protection from wild land fires due to unmanaged vegetation Construction of the PVMMD-maintained improvements and Plan of Control responsibilities are concentrated within the PVMMD-owned parcels and were a requirement to allow for development of Areas "I", "K", and "L"; therefore, the maintenance and repair of these improvements and lands are a special benefit to all residential parcels within the District.

Residential properties not located at or near the toe of the PVMMD-owned parcel slopes listed on Table Vl-1, have a lesser slope protection benefit; therefore, they receive a diminished ENGEO Page I 5 July 6. 2022

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Fairfield Geologic Hazard Abatement Distnct
5698 002 021
Paradise Valley Mainlenance and Monitoring District
E n~1r:ee~:3_i3,epoE!.
special benefit and assessments are reduced accordingly. The proportion of benefit with respect to each of these categories is presented below in the assessment allocation formula.

TABLE Vl-1: PVMMD-owned Parcels

ASSESSOR'S PARCEL PARCEL LABEL SUBDIVISION NUMBER AREA (ACRES) NUMBER (APN) 0167-080-050 51.66
0167-080-170 33.65
0167-080-210 E 81-SD-1 6.02
0167-951-570 91-SD-19 0.94
B. Assessment Method
To allocate assessment in proportion to special benefit conferred on assessed parcels/units, a formula has been derived that estimates the special benefit conveyed by the project. The formula includes several factors, which are weighted based on their relative effect on special benefit. All parcels benefit from the monitoring, maintenance, and replacement of PVMMD-maintained improvements and mitigation of geologic hazards to provide continued transportation access, access to amenities, and reduction of the potential property devaluation that could occur in the event of mobilization and manifestation of geologic hazards within the PVMMD. Special benefit is derived considering the following factors, and weighting has been applied to each factor to note its relative importance as compared to other factors. In addition, including a respective parcel's frontage along the toe of the PVMMD-owned slopes, we applied our professional judgment to the factor values regarding the relative efficacy of protective devices and projections of the effects of the Project.

M, = B rt}:?) +HZ:))
R, = ( ( 0 75P (Lr=:(s,)) )CJ)
G, = 0.25P c~~)) + HZ:))
T, = Assessment at Parcel i
B = Total annual assessment-based revenue required to support the GHAD operating budget M = Monitoring, Maintenance, and Repair Assessment Factor at Parcel i R; = Slope Mitigation Factor at Parcel i
G; = Geologic Hazard Factor at Parcel i
P = PVMMD Target Reserve
ENGEO Paqe 16 July 6. 2022

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Fairfield Geologic Hazard Abatement Oistnct
5698.002.021 - - - - - -- -- -
Paradise Valley rv1ai11te11a11ce and Monilorinq District _ __ _ E0g1neers Rep_Clrt
Ao= Area within a Development
Xo = No. of Parcels/Residential Units within Development AM= Maximum Average Area per Residential Parcel/Unit within a Development Ho= Average Habitable Square Footage per Residence within a Development HM = Maximum Average Habitable Square Footage per Residence within a Development U = Parcel/Unit Area Factor
H = Habitable Square Foot Factor
Xs = No. of Parcels/Residential Units adjacent to the base of an GHAD-owned or City-owned slope within a Development
SF= Length of Slope Frontage within a Development
II~iCSF) = Summation Length of Slope Frontage Parcel i for Parcels i ton • Monitoring, Maintenance, and Repair Siting - As discussed, the PVMMD-maintained improvements and Plan of Control responsibilities were a requirement to allow for development of Areas "I", "K", and "L"; therefore, the maintenance and repair of these improvements and lands are a special benefit to all residential parcels within the District.

The special benefit is conveyed to each parcel based the ratio of the average units per acre for an individual residential unit within each of the developments, weighted at 80 percent. A secondary factor (20 percent) was applied to account for the average habitable square footage ratio of residential units within each of the developments. • Slope Mitigation Siting - Certain parcels at or near the toe of the PVMMD-owned slopes receive a slope instability mitigation special benefit beyond what is received by other residential parcels within the PVMMD. The slope-proximity-related geologic hazards include potential future instability of the natural and graded slopes, large retaining walls, and failure of the PVMMD slope mitigation improvements (sedimentation basins, deflection walls, berms, spillways, and stormwater improvements). The special benefit is calculated by determining the average lineal feet of PVMMD-owned/City parcel frontage per residential unit within each of the developments. For the additional special benefit, the ratio is applied to an amount of 75 percent of the target reserve value. • Geologic Hazard Siting - All residences within the PVMMD receive a geologic hazard benefit. The geologic hazards included in this category include, but are not limited to, slope instability of intra development slopes and retaining walls, erosion, and seismically induced ground deformation. The special benefit is calculated in the same manner as the Monitoring, Maintenance, and Repair Factor. For the additional special benefit, the ratio is applied to an amount equal to 25 percent of the target reserve value. • Parcel/Unit Area Ratio - Is the area within each individual development divided by the number of residential parcels/units, then the quotient is divided by the maximum area per residential parcel/unit.
• Habitable Square Foot Ratio - Is the average habitable area per parcel/unit in a development divided by the development with the maximum habitable area per residential unit.

The weighted values described above have been computed to reflect the relative importance of each factor in the judgment of the PVMMD manager and assessment engineer (ENGEO), then the resulting ratios of the total assessment are assigned to each parcel/unit on a pro-rata basis.

An assessment level is determined for each parcel based on these factors. In overview, a ENGEO Pa90 I 7 July 6. 2022

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Fairfield Geoloqic Hazard Abatement Dislricl
5698 002.021
Paradise Valley Maintenance and Morulorinq Dislricl
Eng1n_e~ _s f3eport_
large-area parcel/unit located at or near the base of the PVMMD-owned parcels/units will derive the greatest special benefit and, therefore, is assessed the largest amount. A small-area parcel/unit located away from the vicinity of the PVMMD-owned parcels receives the least special benefit and is therefore assessed the smallest amount. Other parcels/units will range between these extremes.

TABLE Vl-2: Assessment Ratio per Development Area and Residential Product Type

DEVELOPMENT DEVELOPMENT PRODUCT TYPE ASSESSMENT NUMBER

AREA NAME RATIO OF UNITS
The Ridge Villas -Apartments 0.41 50
The Ridge Cottages 0.42 20
K The Estates Single-Family Residences 1.0 150 (Low Density) L Paradise 360 Single-Family Residences 0.51 68 (Medium Density) In addition to the special benefit ratio identified in Table Vl-2, certain parcels at or near the toe of the PVMMD-owned slopes receive a slope instability mitigation special benefit beyond what is received by other residential parcels within the PVMMD ("Slope Mitigation Parcels/Units"). The slope instability assessment ratio shown on Table Vl-3 is determined by dividing the lineal feet of PVMMD-owned parcel frontage by the number of residential units within each of the developments.

TABLE Vl-3: Slope Instability Assessment Ratio per Development Area and Residential Product Type

DEVELOPMENT DEVELOPMENT PRODUCT TYPE SLOPE INSTABILITY NUMBER

AREA NAME ASSESSMENT RATIO OF UNITS
The Ridge Villas -Apartments 0.35 20
The Ridge Cottages 0.35 6
K The Estates Single-Family Residences 1.0 26 (Low Density) L Paradise 360 Single-Family Residences 0.41 10 (Medium Density) VII. ASSESSMENT LIMIT - BUDGET
The purpose of this Engineer's Report is to establish the assessment level and the apportionment of the assessment within the PVMMD as required under Proposition 218. The annual budget in each subsequent fiscal year will apprise the PVMMD Board of Directors of the estimated budget for the upcoming year.

A financial analysis was performed to provide a framework for an operating budget for the ongoing abatement, mitigation, prevention, and control of geologic hazards within the PVMMD Annexation Area. In preparation of the budget, several factors were considered including:

1. Site geology

2. Remedial grading

3. Proximity of geologic hazards to proposed residences

4. Improvements and structures

5. Site access considerations

6. Elements requiring routine maintenance, including, but not limited to:
• Surface drainage facilities
-
ENGEO Paae I 8 July 6. 2022
L.·,- -. · .. ' C_,-.·--:r .... _(=;

Page 44 of 854 ends

Fairfield Geoloqic Hazard Abatement Distrrct
5698.002.021
Paradise Valley Maintenance and Monitoring District
Engineers Report - - -
• Graded slopes
• Sedimentation basins and deflection wall
• Fire breaks
Based on the estimated expenses for ongoing operations and allowing for larger (approximately $270,000) geologic events at 20-year intervals and maintenance of a reserve of $1,570,000 by 2051 (Fiscal Year 2022/2023 dollars), a budget was prepared for the purpose of estimating FY 2022/23 assessment levels (Exhibit B). Based on a review of the potential future allocation of the reserve funds, 75 percent was allocated to be a special benefit conferred on the Slope Mitigation Parcels· and 25 percent was allocated to other geologic hazard abatement efforts within all of the assessed parcels (Figure 1 ).

The engineer recommends an annual assessment for the PVMMD as shown on Table Vll-1 in Fiscal Year 2022/2023 dollars). An assessment roll showing the proposed FY 2022/23 assessment limit for each of the parcels/units within the PVMMD is attached (Exhibit C). The proposed initial assessment level will be automatically adjusted annually on June 30 to reflect the percentage change in the San Francisco-Oakland-Hayward Consumers Price Index for All Urban Consumers.

TABLE Vll-1: Recommended Annual Assessment for Fiscal Year 2022/23 DEVELOPMENT DEVELOPMENT PRODUCT TYPE FY 2022/23 NUMBER OF

AREA NAME ASSESSMENT UNITS
The Ridge Villas Apartments $146 30
The Ridge Villas Apartments (Slope) $470 20
The Ridge Cottages $182 14
The Ridge Cottages (Slope) $474 6
K Estates Single-Family Residences $357 124
K Estates Single-Family Residences $1,282 26 (Slope)
L Paradise 360 Single-Family Residences $182 58
L Paradise 360 Single-Family Residences $520 10 (Slope) VIII. OWNER RESPONSIBILITIES
Northern California Retired Officers Community ("Owner") is responsible for managing and maintaining PVMMD Area "I" until the PVMMD accepts responsibility for the PVMMD-maintained improvements as set forth in the Plan of Control. In addition, the Owner is responsible for funding any necessary PVMMD functions or business undertaken for the PVMMD within Area "I" that the PVMMD Officers or Board of Directors determine are necessary before the PVMMD accepts the PVMMD Improvements. If the Owner fails to fund all or a portion of these costs, the costs shall be covered by the funds generated by and for the PVMMD (i.e., through the assessment), and the Owner shall be required to reimburse the PVMMD for such costs before the PVMMD can accept monitoring and maintenance responsibilities for the PVMMD Improvements.

ENGEO Page I 9 July 6, 2022

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EXHIBIT A
EXHIBIT 1 - Plat
EXHIBIT 2 - Legal Description

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POINT OF

BEGINNING
89~0042759
S8T05'00"E
L 1 - LINE NUMBER
C1 - CURVE NUMBER
(R) - DENOTES RADIAL BEARING
DA TE: APRIL 2010 EXHIBIT 1 SHEET 1 OF 2

GEOLOGIC HAZARD ABATEMENT DISTRICT

AREA 'I', 'K' & 'L'

PARADISE VALLEY, CITY OF FAIRFIELD, CA
Carlson, Barbee, & Gibson, Inc. CIVIL ENGINEERS • SURVEYORS • PLANNERS 6111 BOLLINGER CANYON ROAD, SUITE 150 SAN RAMON, CALIFORNIA 94583 TELEPHONE: (925) 866- 0322 FAX: (925) 866- 8575
1022- 30 G: \ 1022- 30\ ACAD\ EXHIBIT\ EXHIBITB.DWG

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LINE TABLE NO. BEARING LENGTH CURVE TABLE
NO. BEARING LENGTH L21 S89'12'50"E 451.79' NO. RADIUS DELTA LENGTH L1 S00'07' 40"W 719.26' L22 N13'4 7'1 O"E 33.81' C1 671.50' 16'17'28" 190.93' L2 S08'25'00"W 93.09' L23 S76'12'50"E 40.00' C2 728.50' 14'43'00" 187.12' L3 S49'31 '00"E 69.31' L24 N13'47'10"E 259.90' C3 471.50' 53·39'32" 441.57' L4 S38'12'00"E 72.96' L25 N48'37'1 O"E 145.45' C4 1017.50' 01'18'40" 23.28' LS S28'11 '00"E 521.48' L26 N48'37'1 O"E 165.41' cs 1089.00' 06'41' 48" 127.28' L6 S23'09'00"E 71.86' L27 N21 '52'1 O"E 432.96' C6 30.00' 92'07'50" 48.24' L7 S22'03'00"E 83.36' L28 N13'32'1 O"E 46.86'
L8 S11 '38'00"E 65.67' L29 N03'47'10"E 159.72'
L9 S07'51'00"E 350.94' L30 N13'12'50"W 149.82'
L10 S57'06'00"E 146.66' L31 N19'02'10"E 372.24'
L11 N66'28'00"E 265.68' L32 N30'12'10"E 252.13'
L12 N70'33'00"E 82.01' L33 N05'30'00"E 244.00'
L13 N76'47'00"E 75.56' L34 N55'59'00"W 142.52'
L14 N82'28'00"E 70.25' L35 S81 '11 '00"W 266.01'
L15 S78'22'00"E 100.21' L36 N52'24'00"W 94.18'
L16 N83'08'00"E 78.21' L37 N35'06'00"E 325.55'
L17 N73'18'40"E 406.40' L38 N30'30'00"E 175.41'
L18 N33'00'00"E 135.61' L39 S00'07' 40"W 266.79'
L19 S05'05'28"E 66.48'
L20 N86'13'12"E 71.50'
DA TE: APRIL 2010 EXHIBIT 1 SHEET 2 OF 2

GEOLOGIC HAZARD ABATEMENT DISTRICT

AREA 'I', 'K' & 'L'

Page 48 of 854 ends

APRIL 13, 2010
JOB NO.: 1022-30
EXHIBIT 2

LEGAL DESCRIPTION

GEOLOGIC HAZARD ABATEMENT DISTRICT

AREAS 'I', 'K' & 'L'

FAIRFIELD, CALIFORNIA

REAL PROPERTY, SITUATE IN THE INCORPORATED TERRITORY OF THE CITY OF

FAIRFIELD, COUNTY OF SOLANO, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS:

BEING ALL OF THAT CERTAIN MAP ENTITLED "THE AREA 'K', PARADISE VALLEY", RECORDED DECEMBER 16, 2004, IN BOOK 81 OF SUBDIVISION MAPS AT PAGE l, IN THE OFFICE OF THE COUNTY RECORDER OF SOLANO COUNTY, AND A

PORTION OF THAT CERTAIN PARCEL OF LAND GRANTED TO FIRST AMERICAN TITLE GUARANTEE COMPANY BY DEED RECORDED JUNE 30, 1989, IN SERIES NUMBER 1989-0042759 OF OFFICIAL RECORDS, IN SAID OFFICE OF THE COUNTY RECORDER OF SOLANO COUNTY, MORE PARTICULARLY DESCRIBED AS FOLLOWS:

BEGINNING AT THE NORTHWESTERN CORNER OF SAID MAP (81 SD 1);

THENCE, ALONG THE WESTERN, SOUTHWESTERN AND SOUTHEASTERN LINE OF SAID MAP (81 SD 1), THE FOLLOWING THIRTY-ONE (31) COURSES:
1) SOUTH 00°07'40" WEST 719.26 FEET,
2) ALONG THE ARC OF A NON-TANGENT 671.50 FOOT RADIUS CURVE TO

THE RIGHT, FROM WHICH THE CENTER OF SAID CURVE BEARS SOUTH 08°41'32" WEST, THROUGH A CENTRAL ANGLE OF 16°17'28", AN ARC DISTANCE OF 190.93 FEET,
3) ALONG THE ARC OF A REVERSE 728.50 FOOT RADIUS CURVE TO THE

LEFT, FROM WHICH THE CENTER OF SAID CURVE BEARS NORTH
24°59'00" EAST, THROUGH A CENTRAL ANGLE OF 14°43'00", AN ARC DISTANCE OF 187.12 FEET,
4) SOUTH 08°25' 00" WEST 93.09 FEET,
5) SOUTH 49°31'00" EAST 69.31 FEET,
6) SOUTH 38°12'00" EAST 72. 96 FEET,
7) SOUTH 28°11'00" EAST 521.48 FEET,
8) SOUTH 23°09' 00" EAST 71.86 FEET,
9) SOUTH 22°03 I 00" EAST 83.36 FEET,
10) SOUTH 11°38'00" EAST 65.67 FEET,
P, \ 1000 • 1099\ 1022 • 30\ LEGALS\ LG·0 ll . DOC

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LEGAL DESCRIPTION

Page 2 of 4 ends

APRIL 13, 2010
JOB NO . : 10 2 2 - 3 0
11) SOUTH 07°51'00" EAST 350.94 FEET,
12) SOUTH 57°06'00" EAST 146.66 FEET,
13) NORTH 66°28'00" EAST 265.68 FEET,
14) NORTH 70°33'00" EAST 82.01 FEET,
15) NORTH 76°47'00" EAST 75.56 FEET,
16) NORTH 82°28'00" EAST 70.25 FEET,
17) SOUTH 78°22'00" EAST 100.21 FEET,
18) NORTH 83°08'00" EAST 78.21 FEET,
19) NORTH 73°18'40" EAST 406.40 FEET,
20) NORTH 33°00'00" EAST 135.61 FEET,
21) ALONG THE ARC OF A NON-TANGENT 471. 50 FOOT RADIUS CURVE TO

THE RIGHT, FROM WHICH THE CENTER OF SAID CURVE BEARS SOUTH 31°15'00" WEST, THROUGH A CENTRAL ANGLE OF 53°39'32", AN ARC DISTANCE OF 441.57 FEET,
22) SOUTH 05°05'28" EAST 66.48 FEET,
23) ALONG THE ARC OF A TANGENT 1,017.50 FOOT RADIUS CURVE TO THE RIGHT, THROUGH A CENTRAL ANGLE OF 01°18'40", AN ARC DISTANCE OF 23.28 FEET,
24) NORTH 86°13'12" EAST 71.50 FEET,
25) ALONG THE ARC OF A NON-TANGENT 1,089.00 FOOT RADIUS CURVE

TO THE RIGHT, FROM WHICH THE CENTER OF SAID CURVE BEARS SOUTH 86°13'12" WEST, THROUGH A CENTRAL ANGLE OF 06°41'48", AN ARC DISTANCE OF 127.28 FEET,
26) ALONG THE ARC OF A REVERSE 30.00 FOOT RADIUS CURVE TO THE

LEFT, FROM WHICH THE CENTER OF SAID CURVE BEARS SOUTH
87°05' 00" EAST, THROUGH A CENTRAL ANGLE OF 92°07' 50"' AN ARC DISTANCE OF 48.24 FEET,
27) SOUTH 89°12'50" EAST 451.79 FEET,
28) NORTH 13°47'10" EAST 33.81 FEET,
29) SOUTH 76°12'50" EAST 40.00 FEET,
P: \ 1000 - 1099\ 1022 -J0\ LEGALS\ LG- 011 . doc

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LEGAL DESCRIPTION

Page 3 of 4 ends

APRIL 13, 2010
JOB NO.: 1022-30
30) NORTH 13°47' 10" EAST 259. 90 FEET, AND
31) NORTH 48°37' 10" EAST 145 .45 FEET TO THE EASTERN CORNER OF SAID MAP (81 SD 1), SAID CORNER ALSO BEING A POINT ON THE SOUTHEASTERN LINE OF SAID PARCEL OF LAND (89-0042759);
THENCE, ALONG SAID SOUTHEASTERN LINE OF SAID PARCEL OF LAND (89- 0042759), THE FOLLOWING EIGHT (8) COURSES:
1) NORTH 48°37'1011 EAST 165.41 FEET,
2) NORTH 21°52'10" EAST 432.96 FEET,
3) NORTH 13°32'10" EAST 46.86 FEET,
4) NORTH 03°47'10" EAST 159.72 FEET,
5) NORTH 13°12'50" WEST 149.82 FEET,
6) NORTH 19°02'10" EAST 372.24 FEET,
7) NORTH 30°12'10" EAST 252.13 FEET, AND
8) NORTH 05°30'00" EAST 244.00 FEET TO THE SOUTHEASTERN CORNER

OF THAT CERTAIN PARCEL OF LAND GRANTED TO THE CITY OF
FAIRFIELD BY DEED RECORDED APRIL 28, 1993, IN SERIES NO. 1993-00036610 OF OFFICIAL RECORDS, IN SAID OFFICE OF THE COUNTY RECORDER OF SOLANO COUNTY;

THENCE, FROM SAID SOUTHEASTERN CORNER, ALONG THE SOUTHERN AND WESTERN LINE OF SAID PARCEL OF LAND (1993-00036610), THE FOLLOWING FIVE (5) COURSES:
1) NORTH 55°59'00" WEST 142.52 FEET,
2) SOUTH s1°11'00" WEST 266.01 FEET,
3) NORTH 52°24' 00" WEST 94.18 FEET,
4) NORTH 35°06' 00" EAST 325.55 FEET, AND
5) NORTH 30°30'00" EAST 175.41 FEET TO A POINT ON THE NORTHERN LINE OF SAID PARCEL OF LAND (89-0042759);
P:\ 1000 - 1099\ 1022-30\ LEGALS\ LG- 0l l .doc

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LEGAL DESCRIPTION

Page 4 of 4 ends

APRIL 13, 2010
JOB NO.: 1022-30

THENCE, ALONG SAID NORTHERN LINE AND WESTERN LINE OF SAID PARCEL OF LAND (89-0042759) I THE FOLLOWING THREE (3) COURSES:
1) NORTH 89°27'40" WEST 2,306.87 FEET,
2) NORTH 88°07'00" WEST 1,098.24 FEET, AND
3) SOUTH 00°07'40" WEST 266.79 FEET TO SAID POINT OF
BEGINNING.

CONTAINING 157.43 ACRES OF LAND, MORE OR LESS.

END OF DESCRIPTION
cHRISTOHER s. HARMISON, P.L.s.

L . S . NO . 7 1 7 6
EXPIRES: DECEMBER 31, 2011
P:\ 1000 - 1099\ 1022- 30\ LEGi\LS\ LG-Ol l .doc

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EXHIBIT B
BUDGET - July 6, 2022

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- - - - - - - - -ENGEO
Paradise Valley Maintenance and Monitoring District
Budget - July 6, 2022

ASSUMPTIONS
Total No. of Residential Units - Actual
Equivalent Assessment Units
Equivalent Assessment Units (Slope)
Annual Assessment Limit per Residential Unit (FY 2022/2023) Annual Adjustment in Assessment (estimated)
Inflation ( estimated)
Investment Earnings ( estimated)
Frequency of Large-Scale Repair (years)
Cost of Large-Scale Repair (current$)
ESTIMATED ANNUAL EXPENSES IN 2022/23 DOLLARS
Administration (Manager, Treasurer, Clerk, and Legal Counsel) Outside Administration Services, Membership, and Insurance Monitoring Activities
Maintenance and Operation
Capital Improvements
Major Repair (Annualized)
288
214

39.25 Table Vll-1

2.5%

1.5%
20 $200,000
$19,850
$23,197
$9,000
$36,470
$9,492
$10,000
TOTAL $108.009
5698.002.021
July 6, 2022

Page 54 of 854 ends

EXHIBIT C
ASSESSMENT ROLL - FISCAL YEAR 2022/23

Page 55 of 854 ends

- - - - - - - - -ENGEO [),peel Excelter«:»
BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT NOTES/UNITS FY 2022/2023 167 80 5 $-
167 80 17 $-
167 80 21 Parcel E $-
167 80 22 6000 Patriot Plaza $- Clubhouse
167 80 22 6001 Patriot Plaza $- Amenities
167 8 22 6002 United Circle $182.00
167 8 22 6003 United Circle $182.00
167 8 22 6004 United Circle $182.00
167 8 22 6005 Honor Place $474.00
167 8 22 6006 Honor Place $474.00
167 8 22 6100 United Circle $4,700.00 6101 - 6110
167 8 22 6200 United Circle $4,700.00 6210 - 6210
167 8 22 6211 United Circle $474.00
167 8 22 6212 United Circle $474.00
167 8 22 6213 United Circle $474.00
167 8 22 6214 United Circle $474.00
167 8 22 6215 United Circle $182.00
167 8 22 6216 United Circle $182.00
167 8 22 6217 United Circle $182.00
167 8 22 6218 United Circle $182.00
167 8 22 6219 United Circle $182.00
167 8 22 6220 United Circle $182.00
167 8 22 6221 Pride Lane $- Environmental
Center
167 8 22 6222 Allegiance Court $182.00
167 8 22 6223 Allegiance Court $182.00
167 8 22 6224 Allegiance Court $182.00
167 8 22 6225 Allegiance Court $182.00
167 8 22 6226 Allegiance Court $182.00
167 8 22 6300 United Circle $- Classroom
167 8 22 6400 United Circle $1,460.00 6401 - 6410
167 8 22 6500 United Circle $1,460.00 6501 - 6510
167 8 22 6600 United Circle $1,460.00 6601 - 6610
167 841 1 1408 Couples Circle $1,282.00
167 841 2 1404 Couples Circle $1,282.00
167 841 3 1400 Couples Circle $1,282.00
167 841 4 1396 Couples Circle $1,282.00
167 841 5 1392 Couples Circle $1,282.00
167 841 6 1388 Couples Circle $1,282.00
167 841 7 1384 Couples Circle $1,282.00
5698.002.021
July 6, 2022

Page 56 of 854 ends

- - - - - - - - -ENGEO
BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT NOTES/UNITS FY 2022/2023 167 841 8 1380 Couples Circle $1,282.00
167 841 9 1376 Couples Circle $1,282.00
167 841 10 1372 Couples Circle $1,282.00
167 841 11 1368 Couples Circle $1,282.00
167 841 12 1364 Couples Circle $1,282.00
167 841 13 1360 Couples Circle $1,282.00
167 841 14 1356 Couples Circle $1,282.00
167 841 15 1352 Couples Circle $1,282.00
167 841 16 Parcel B $357.00
167 841 17 4921 Couples Court $1,282.00
167 841 18 4917 Couples Court $357.00
167 841 19 4913 Couples Court $357.00
167 841 20 4909 Couples Court $357.00
167 841 21 4905 Couples Court $357.00
167 841 22 4901 Couples Court $357.00
167 842 1359 Couples Circle $357.00
167 842 2 1363 Couples Circle $357.00
167 842 3 1367 Couples Circle $357.00
167 842 4 1371 Couples Circle $357.00
167 842 5 1375 Couples Circle $357.00
167 842 6 1379 Couples Circle $357.00
167 842 7 1383 Couples Circle $357.00
167 842 8 1387 Couples Circle $357.00
167 842 9 1391 Couples Circle $357.00
167 842 10 1395 Couples Circle $357.00
167 842 11 1399 Couples Circle $357.00
167 842 12 1403 Couples Circle $357.00
167 843 1394 Stewart Drive $357.00
167 843 2 1390 Stewart Drive $357.00
167 843 3 1386 Stewart Drive $357.00
167 843 4 1382 Stewart Drive $357.00
167 843 5 1378 Stewart Drive $357.00
167 843 6 1374 Stewart Drive $357.00
167 843 7 1370 Stewart Drive $357.00
167 843 8 1366 Stewart Drive $357.00
167 843 9 1362 Stewart Court $357.00
167 843 10 1358 Stewart Court $357.00
167 843 11 1354 Stewart Court $357.00
167 843 12 1350 Stewart Court $357.00
167 851 4845 Duval Street $357.00
5698.002.021
July 6, 2022

Page 57 of 854 ends

- - - - - - - - -ENGEO
BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT NOTES/UNITS FY 2022/2023 167 851 2 4841 Duval Street $357.00
167 851 3 4837 Duval Street $357.00
167 851 4 4833 Duval Street $357.00
167 851 5 4829 Duval Street $357.00
167 851 6 4825 Duval Street $357.00
167 851 7 4821 Duval Street $357.00
167 851 8 4817 Duval Street $357.00
167 851 9 4813 Duval Street $357.00
167 852 1415 Thunderbird Court $357.00
167 852 2 1419 Thunderbird Court $357.00
167 852 3 1422 Thunderbird Court $357.00
167 852 4 1418 Thunderbird Court $357.00
167 852 5 4816 Duval Street $357.00
167 852 6 4820 Duval Street $357.00
167 852 7 4824 Duval Street $357.00
167 852 8 1413 Jones Court $357.00
167 852 9 1417 Jones Court $357.00
167 852 10 1424 Jones Court $357.00
167 852 11 1420 Jones Court $357.00
167 852 12 1428 Duval Street $357.00
167 852 13 1432 Duval Street $357.00
167 852 14 1436 Duval Street $357.00
167 852 15 1440 Duval Street $357.00
167 852 16 1381 Stewart Drive $357.00
167 852 17 1385 Stewart Drive $357.00
167 852 18 1389 Stewart Drive $357.00
167 852 19 1393 Stewart Drive $357.00
167 852 20 1397 Stewart Drive $357.00
167 852 21 1401 Stewart Drive $357.00
167 852 22 1405 Stewart Drive $357.00
167 852 23 1409 Stewart Drive $357.00
167 852 24 1413 Stewart Drive $357.00
167 852 25 1417 Stewart Drive $357.00
167 852 26 1421 Stewart Drive $357.00
167 853 1414 Stewart Drive $357.00
167 853 2 1410 Stewart Drive $357.00
167 853 3 1406 Stewart Drive $357.00
167 853 4 1402 Stewart Drive $357.00
167 853 5 1398 Stewart Drive $357.00
167 854 1422 Stewart Drive $357.00
5698.002.021
July 6, 2022

Page 58 of 854 ends

- - - - - - - - -ENGEO
BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT NOTES/UNITS FY 2022/2023 167 854 2 1418 Stewart Drive $357.00
167 855 1 1407 Couples Circle $357.00
167 855 2 1411 Couples Circle $357.00
167 855 3 1415 Couples Circle $357.00
167 855 4 1419 Couples Circle $357.00
167 855 5 1423 Couples Circle $357.00
167 855 6 1427 Couples Circle $357.00
167 855 7 1431 Couples Circle $357.00
167 856 1 1436 Couples Circle $1,282.00
167 856 2 1432 Couples Circle $1,282.00
167 856 3 1428 Couples Circle $1,282.00
167 856 4 1424 Couples Circle $1,282.00
167 856 5 1420 Couples Circle $1,282.00
167 856 6 1416 Couples Circle $1,282.00
167 856 7 1412 Couples Circle $1,282.00
167 856 8 Parcel B $-
167 861 4809 Duval Street $357.00
167 861 2 4805 Duval Street $357.00
167 861 3 4801 Duval Street $357.00
167 861 4 4797 Duval Street $357.00
167 861 5 4793 Duval Street $357.00
167 861 6 Parcel D $-
167 861 7 1401 Annandale Drive $357.00
167 861 8 1405 Annandale Drive $357.00
167 861 9 1409 Annandale Drive $357.00
167 861 10 1413 Annandale Drive $357.00
167 861 11 1417 Annandale Drive $357.00
167 861 12 1421 Annandale Drive $357.00
167 861 13 1425 Annandale Drive $357.00
167 861 14 1429 Annandale Drive $357.00
167 861 15 1433 Annandale Court $357.00
167 861 16 1437 Annandale Court $357.00
167 861 17 1441 Annandale Court $357.00
167 861 18 1445 Annandale Court $357.00
167 861 19 1449 Annandale Court $357.00
167 861 20 1453 Annandale Court $357.00
167 861 21 1446 Annandale Court $357.00
167 861 22 1442 Annandale Court $357.00
167 861 23 1438 Annandale Court $357.00
167 861 24 1434 Stewart Drive $357.00
5698.002.021
July 6, 2022

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- - - - - - - - -ENGEO
BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT NOTES/UNITS FY 2022/2023 167 861 25 1430 Stewart Drive $357.00
167 861 26 1426 Stewart Drive $357.00
167 862 1425 Annandale Court $357.00
167 862 2 1429 Annandale Court $357.00
167 862 3 1433 Annandale Court $357.00
167 862 4 1437 Annandale Court $357.00
167 862 5 4800 Chesapeake Court $357.00
167 862 6 4804 Chesapeake Court $357.00
167 862 7 4808 Chesapeake Court $357.00
167 862 8 4805 Chesapeake Court $357.00
167 862 9 1410 Annandale Drive $357.00
167 862 10 1406 Annandale Drive $357.00
167 862 11 1402 Annandale Drive $357.00
167 862 12 4804 Duval Street $357.00
167 862 13 4808 Duval Street $357.00
167 862 14 4812 Duval Street $357.00
167 862 15 1411 Thunderbird Court $357.00
167 863 1 1435 Couples Circle $357.00
167 863 2 1439 Couples Circle $357.00
167 863 3 1443 Couples Circle $357.00
167 863 4 1447 Couples Circle $357.00
167 863 5 1451 Couples Circle $357.00
167 864 1456 Couples Circle $357.00
167 864 2 1452 Couples Circle $357.00
167 864 3 Parcel B $-
167 864 4 1444 Couples Circle $1,282.00
167 864 5 1440 Couples Circle $1,282.00
167 951 1427 Tahiti Drive $182.00
167 951 2 4431 Tahiti Drive $182.00
167 951 3 4435 Tahiti Drive $182.00
167 951 4 Parcel C $-
167 951 5 4443 Tahiti Drive $182.00
167 951 6 4447 Tahiti Drive $182.00
167 951 7 4451 Tahiti Drive $182.00
167 951 8 4455 Tahiti Drive $182.00
167 951 9 4459 Tahiti Drive $182.00
167 951 10 4463 Tahiti Drive $182.00
167 951 11 4467 Tahiti Drive $182.00
167 951 12 4471 Tahiti Drive $182.00
167 951 13 4475 Tahiti Drive $182.00
5698.002.021
July 6, 2022

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- - - - - - - - -ENGEO
BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT NOTES/UNITS FY 2022/2023 167 951 54 Parcel E $-
167 951 55 Parcel D $-
167 951 56 Parcel J $-
167 951 57 Parcel $-
167 952 1 4440 Tahiti Drive $182.00
167 952 2 4444 Tahiti Drive $182.00
167 952 3 4448 Tahiti Drive $182.00
167 952 4 4452 Tahiti Drive $182.00
167 952 5 4456 Tahiti Drive $182.00
167 952 6 4460 Tahiti Drive $182.00
167 952 7 4464 Tahiti Drive $182.00
167 952 8 4468 Tahiti Drive $182.00
167 952 9 4472 Tahiti Drive $182.00
167 952 10 4476 Tahiti Drive $182.00
167 952 11 Parcel H $-
167 952 12 4475 Bahama Way $182.00
167 952 13 4471 Bahama Way $182.00
167 952 14 4467 Bahama Way $182.00
167 952 15 4463 Bahama Way $182.00
167 952 16 4459 Bahama Way $182.00
167 952 17 4455 Bahama Way $182.00
167 952 18 4451 Bahama Way $182.00
167 952 19 4447 Bahama Way $182.00
167 952 20 4443 Bahama Way $182.00
167 952 21 4441 Bahama Way $182.00
$112,528.00
5698.002.021
July 6, 2022

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- - - - - - - - -ENGEO
BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT NOTES/UNITS FY 2022/2023 167 951 14 4479 Tahiti Drive $182.00
167 951 15 4483 Tahiti Court $182.00
167 951 16 4487 Tahiti Court $182.00
167 951 17 Parcel B $-
167 951 18 Parcel A $-
167 951 19 4500 Tahiti Court $520.00
167 951 20 4496 Tahiti Court $520.00
167 951 21 4492 Tahiti Court $520.00
167 951 22 4488 Tahiti Court $520.00
167 951 23 4484 Tahiti Court $520.00
167 951 24 Parcel G $-
167 951 25 4476 Bahama Way $520.00
167 951 26 4472 Bahama Way $520.00
167 951 27 4468 Bahama Way $182.00
167 951 28 4464 Bahama Way $182.00
167 951 29 4460 Bahama Way $182.00
167 951 30 4456 Bahama Way $182.00
167 951 31 4452 Bahama Way $182.00
167 951 32 4448 Bahama Way $182.00
167 951 33 4444 Bahama Way $182.00
167 951 34 4440 Bahama Way $182.00
167 951 35 4443 Cancun Court $182.00
167 951 36 4447 Cancun Court $182.00
167 951 37 4451 Cancun Court $182.00
167 951 38 4455 Cancun Court $182.00
167 951 39 4459 Cancun Court $182.00
167 951 40 4463 Cancun Court $182.00
167 951 41 4467 Cancun Court $182.00
167 951 42 4471 Cancun Court $520.00
167 951 43 4464 Cancun Court $520.00
167 951 44 4460 Cancun Court $520.00
167 951 45 4456 Cancun Court $182.00
167 951 46 4452 Cancun Court $520.00
167 951 47 4448 Cancun Court $182.00
167 951 48 4444 Cancun Court $182.00
167 951 49 Parcel F $-
167 951 50 4417 Cancun Drive $182.00
167 951 51 4421 Cancun Drive $182.00
167 951 52 4425 Cancun Drive $182.00
167 951 53 4429 Cancun Drive $182.00
5698.002.021
July 6, 2022

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Agenda Item No: P.1

AGENDA REPORT
DATE: July 1, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: CM Approval of Meeting Minutes for May 2025

Funding Source: N/A

Contact: Esther Beavers, (707) 428-7402

RECOMMENDED ACTION
Approve the meeting minutes.

STATEMENT OF ISSUE
Minutes need approval by the City Council.

DISCUSSION
The City Council Minutes for May 2025 have been approved by the city attorney and need council approval.

FINANCIAL IMPACT
N/A

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may choose to modify the minutes , which will result in bringing this item back at a future date.

COORDINATED WITH
City Attorney’s Office

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STAFF CONTACT
Esther Beavers, Deputy City Clerk
(707) 428-7402
[email protected]

ATTACHMENTS
Attachment 2: 2025-05-06 Closed Session Minutes
Attachment 3: 2025-05-06 City Council Minutes
Attachment 4: 2025-05-12 Special Meeting Minutes
Attachment 5: 2025-05-20 Closed Session Minutes
Attachment 6: 2025-05-20 City Council Minutes

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Page 1 ends

1 JOINT MEETING OF

CITY OF FAIRFIELD CITY COUNCIL

CLOSED SESSION MEETING

SPECIAL MEETING
TUESDAY, MAY 6, 2025,; 5:30 PM
AGENDA

CITY HALL, CITY MANAGER'S OFFICE CONFERENCE ROOM
1000 WEBSTER STREET, 4TH FLOOR, FAIRFIELD, CA 94533

OR VIA ZOOM

AGENDA

MINUTES

CALL TO ORDER

Mayor Catherine “Cat” Moy called the meeting to order at 5:30 p.m. City Attorney David Lim called roll.

Present in person were Councilmembers Doug Carr, Doriss Panduro, S cott Tonnesen, K. Patrice Williams, Vice -Mayor Pam Bertani and Mayor Moy. , Councilmember Manveer Sandhu was absent.

Larry Cannon spoke via Zoom at public comment.

The City Council went into closed session on the following item:

F.1 CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Section 54956.9)
Workers Compensation Claim by Christopher Bell
Claim No. FFL2100105

Present were City Manager David Gassaway, Assistant City Manager Savita Chaudhary, City Attorney David Lim, Human Resources Director Farbod Pirouzmand, Human Resources Manager Angela Broaddus, Fire Chief John Sturdee, Kathleen McDonald, Keith Epstein, and Sunny White.

The City Council came out of closed session.

Mayor Moy adjourned the meeting at 5:44 p.m.

______________________________
City Attorney
________________________________
Mayor Cat Moy
Formatted: Left
Formatted: Left
Formatted: Justified
Formatted: Font: Not Italic
Formatted: Justified

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1 CITY OF FAIRFIELD

CITY COUNCIL MINUTES

May 6, 2025, 6:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom

_____________________________________________________________________

A. CALL TO ORDER 6:00 PM
Mayor Catherine " Cat" Moy called the meeting to order at 6:00 pm.

B. ROLL CALL
On roll call were Councilmembers Doug Carr, Doriss Panduro, Scott Tonnesen, and K.

Patrice Williams, Vice Mayor Pam Bertani, and Mayor Catherine "Cat" Moy.

Councilmember Manveer Sandhu was absent.

C. INVOCATION - Lieutenant Sheryl Flockhart of Salvation Army Lieutenant Sheryl Flockhart of the Salvation Army gave an invocation.

D. PLEDGE OF ALLEGIANCE
City Manager David Gassaway led the Pledge of Allegiance.

E. COUNCIL REPORTS
Councilmember Williams thanked the staff and participants who helped coordinate the community meeting regarding neighborhood landscaping in North Cordelia on May 1 at the Fairfield-Cordelia Library. She stated that the group decided they are not quite ready to vote on it, but anyone interested in being on the subcommittee should contact Ms.

Williams.

Councilmember Tonnesen reported that the Farmers Market opened on May 1 and will be open every Thursday from 3 -7 pm at the Solano County Green through Septembe r.

Regarding the downtown area, he shared that the construction on the 1200 block of Texas Street is nearly completed and that they are now starting on the 700 block of Texas Street.

He thanked everyone for their patience and reminded folks that downtown b usinesses are still open for business during this time.

Councilmember Carr reported that he would hold a Listening Tour for District 3 on Saturday, May 17, from 10 a.m. to 12 p.m. at the Mankas Neighborhood Center. He shared that you do not have to live in District 3 to attend. He reported that he attended Parks and

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2 Recreation's Junk in the Trunk event on May 3. He also attended the Library Literacy event with Councilmember Doriss Panduro on May 3, celebrating 30 years of literacy in Solano County.

Councilmember Panduro said the literacy event was very inspiring. She thanked the volunteer tutors who gave their time to teach other adults how to read. She said three of the learners shared their personal stories and journeys to becoming literate.

Vice Mayor Ber tani thanked those who attended the National Day of Prayer on May 1 outside the Council Chamber. She said it was a lovely day for such a special event. She reported that the Fairfield Clergy Action Network (CAN) will hold its second Fresh Food Festival on May 28 at 1 pm at David Weir K-8 Preparatory Academy. She reported that the Landscape Oversight Committee would meet next on May 22 at 5 pm at the Public Works Corporation Yard. Lastly, she wished everyone a Happy Mother's Day! Mayor Cat Moy passed on giving a report due to a lengthy agenda.

F. CITY MANAGER REPORT
City Manager David Gassaway had nothing to report.

G. CITY ATTORNEY REPORT
City Attorney David Lim had nothing to report.

H. CITY CLERK REPORT
City Clerk Karen Rees reported that the Planning Co mmission has one open seat and to request an application, email [email protected].

I. PRESENTATIONS
I.1 Proclamation Declaring Public Service Recognition Week Presented by Councilmember Doug Carr
Councilmember Doug Carr presented a proclamation to Human Resources Director Farbod Pirouzmand declaring it "Public Service Recognition Week." I.2 Employee Recognition Ceremony
Human Resources Director Pirouzmand spoke about the Employee Recognition Ceremony that took place earlier in the day at the Downtown Theatre. He thanked the staff for coordinating an excellent event. He said that Fairfield has the best employees that he has had the pleasure of working with and thanked them for their commitment to public service.

I.3 City Manager Commendation Awards

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3 City Manager David Gassaway and City Council recognized the following city manager commendation awardees: Fire Administrative Technician Lead Anjurle Duchaussee, Planner Jessie Hernandez, Police Office Specialist Kelli Sievers, and Police Day Team 1 (Chris Turner, David Neal, Franco Cesar, Frank Piro, Jennifer Cruz- Rios, Jeremy Morgan, Kevin Anderson, Michelle Belyea, Ray Hamilton, Rolando Sanchez, Sarah Hearn, Stephanie Doughty, and Tony Orsi). He congratulated everyone and thanked them for their service.

J. PUBLIC COMMENTS
Jeff Trager spoke about events at the Downtown Theatre.

John Takeuchi shared that Fire Chief John Sturdee gave an excellent presentation about wildfires at the Solano County Republican Women's Club luncheon.

Tracy Nachand spoke about the serious dangers of second hand smoke and of vaping.

Terrence Strong passed out blank cards to council asking them to write a short note of encouragement .to a senior resident.

Carter Anderson spoke about Drag Racing Night on July 25 and invited council and the community to attend.

Milo Trejo (senior at Vanden High School) spoke about tobacco prevention in students.

Celyn Kelley spoke about Tobacco Free Solano Coalition.

K. CONSENT CALENDAR
There were no requests to speak on the consent calendar. The motion carried 6-0.

Moved by: Vice Mayor Bertani
Seconded by: Councilmember Carr
To approve the consent calendar.

Motion Carried Unanimously

K.1 CM Approval of Meeting Minutes for March 2025
Approve the meeting minutes.

K.2 Resolution 2025-62 PD Authorization to Purchase and Use Military Equipment Adopt resolution.

K.3 Resolution 2025-63 CD T-Mobile Third Amendment
Adopt resolution.

K.4 Resolutions 2025-64 and 2025-65 PW Monte Verde Subdivision and Landscape Improvements Acceptance

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4 Adopt resolutions.

K.5 Resolution 2025-66 PW Citywide Facilities Master Plan Adopt resolution.

K.6 Resolution 2025-67 PW Fiscal Year 2025-2026 Smith Ranch Assessment District Notice of Intent
Hold public hearing and adopt resolution.

K.7 Resolution 2025-68 PW Authorizing the Levy of Special Taxes within Community Facilities District No. 1 for Fiscal Year 2025-2026 Adopt resolution.

K.8 Resolution 2025-69 PW Special Inspections for 2030 North Texas Recreation Center
Adopt Resolution.

L. NEW BUSINESS
L.1 Resolution 2025-70 PW Adopting the Public Utility Master Plan There were no requests to speak on Item L.1. The motion carried 6-0.

Moved by: Councilmember Tonnesen
Seconded by: Vice Mayor Bertani
Adopt resolution.

Motion Carried Unanimously

L.2 CM Introduction of City of Fairfield General Purpose, Transaction and Use Tax (Sales Tax) Rate Increase
Assistant City Manager Savita Chaudhary gave a presentation. John Takeuchi and Steve Vancil spoke on Item L.2.

The council received the report. After a discussion, Mayor Moy appointed Councilmembers Panduro, Tonnesen, and Williams to a subcommittee for the sales tax rate increase.

Councilmember Carr made a motion for staff to proceed with a Request for Proposal. Councilmember Panduro seconded the motion. The motion carried 6-0.

Receive report, open discussion, and provide direction to staff.

M. PUBLIC HEARINGS
M.1 Resolution 2025-71 HD Fiscal Year 2025-2026 CDBG Annual Action Plan

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5 Senior Project Manager LaTanya Terrones gave a presentation. Mayor Moy opened the public hearing. There were no requests to speak or questions from the council.

Mayor Moy closed the public hearing.

Motion carried 6-0.

Moved by: Councilmember Tonnesen
Seconded by: Vice Mayor Bertani
Hold public hearing and adopt resolution.

Motion Carried Unanimously

M.2 PW Triennial Water System Report 2022-2024 on Public Health Goals Public Works Assistant Director (Utilities) Michael Hether gave a presentation.

Mayor Moy opened the public hearing. There were no requests to speak or questions from the council. Mayor Moy closed the public hearing. No action was necessary by the council. Council received the report and thanked Mr. Hether for the excellent report.

BREAK at 7:57 p.m. Mayor Moy called a 10-minute recess before opening the final public hearing of the evening. The mayor called the meeting back to order at 8:10 p.m.

Hold public hearing.

M.3 Continued Resolution 2025-37 CD Commercial Cannabis - Authentic Fairfield LLC
Council meeting reconvened after a 10 -minute recess at 8:1 0 pm.

Councilmember Scott Tonnesen and Vice Mayor Pam Bertani recused themselves from this item because each received a $5,000 campaign donation from The Bright Spot (Fairfield cannabis dispensary) in 2024. Both Councilmembers left the Council Chamber.

Mayor Moy reopened the continued public hearing. The following individuals spoke on Item M.3: Nicole Phillis (legal counsel for Authentic Fairfield LLC), Aletha Jones, Angelina Rojas, Josh Lewis, Alfredo Delgado, Glenn Loveall, Kimberley Walsh, Caitlin Mey ers, Ron Turner, Tak Sato, and Cyrus P .

Attorney Ms. Phillis for Authentic Fairfield, LLC made an offer to the City during her comments offering a $750,000 settlement and reimbursement of legal expenses to defend any subsequent lawsuits in exchange for not pulling the

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6 permit of Authentic Fairfield, LLC.

Following all public comments, Mayor Moy closed the public hearing.

City Attorney David Lim recommend that the City Council go into closed session pursuant to Government Code 54956.9(d)(2) (Significant exposure to litigation against the local agency), with the existing facts and circumstances being the settlement offer conveyed by Ms. Phillis during the public hearing (Government Code 54956.9(e)(4) (Statement made by a person in open and public meeting)

The City Council agreed to go into closed session. The closed session convened at 8:57 p.m., and everyone left the Council chambers except for councilmembers, City Attorney Lim, City Manager Gassaway, City Assistant Manager Chaudhary, Director of Community and Economic Development Zellers, and City Clerk Rees.

The Council came out of closed session and the public was re-admitted to the Council Chamber. City Attorney David Lim had nothing to report out of closed session.

The City Council deliberated and discussed the matter. Councilmember Panduro made a motion to approve Resolution 2025-37, rescinding the issuance of a commercial cannabis retail business permit to Authentic Fairfield, LLC.

Councilmember Carr seconded the motion.

Roll call vote:

Councilmember Williams - No
Councilmember Carr - Yes
Councilmember Panduro - Yes
Mayor Moy - No

Resolution 2025-37 did not pass, 2-2 (tie vote).

Moved by: Councilmember Panduro
Seconded by: Councilmember Carr
Hold public hearing and adopt resolution.

Tied

N. ADJOURN
The meeting adjourned at 9:32 pm to Tuesday, May 20, 2025, at 6 pm, Harry T. Price Memorial Council Chamber.

Page 71 of 854 ends

7 Mayor City Clerk

Page 72 of 854 ends

1 CITY OF FAIRFIELD

SPECIAL MEETING STUDY SESSION

MINUTES

May 12, 2025, 5:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom

Council Present: Councilmember Doug Carr
Councilmember Doriss Panduro
Councilmember K. Patrice Williams
Vice Mayor Pam Bertani
Mayor Catherine "Cat" Moy
Councilmember Manveer Sandhu

Council Absent: Councilmember Scott Tonnesen

Staff Present: Deputy City Clerk Esther Beavers
City Manager David Gassaway
Deputy City Attorney Christian Petrangelo

_____________________________________________________________________

A. CALL TO ORDER 5:00 PM
Mayor Catherine " Cat" Moy called the meeting to order at 5:10 p.m.

B. ROLL CALL
On roll call were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu, and K. Patrice Williams, Vice Mayor Pam Bertani (virtual via Zoom), and Mayor Cat Moy. Scott Tonnesen was absent.

C. PLEDGE OF ALLEGIANCE
Councilmember Williams led the Pledge of Allegiance.

D. PUBLIC COMMENTS
There were no public speakers.

E. PRESENTATIONS
E.1 Inclusionary Housing

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2 Sr. Management Analyst La Tanya Terrones and Housing Services Director LaTanna Jones provided a presentation on the development of an Inclusionary Housing policy. A general discussion followed. No formal action was taken.

E.2 Budget Update
Director of Finance John Furtado provided a presentation on the Budget Update. A general discussion followed. The council provided direction to staff. No formal action was taken.

F. ADJOURN
The meeting was adjourned at 7:20 p.m.

Mayor City Clerk

Page 74 of 854 ends

Page 1 ends

1 CITY OF FAIRFIELD

CLOSED SESSION MEETING

TUESDAY, MAY 20, 2025, 4:30 PM

CITY MANAGER'S OFFICE CONFERENCE ROOM
1000 WEBSTER STREET, 4TH FLOOR, FAIRFIELD, CA 94533

OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Catherine “Cat” Moy called the meeting to order at 4:30 p.m. City Attorney David Lim called roll.

Present in person were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu (5:30 p.m.), Scott Tonnesen, K. Patrice Williams, Vice-Mayor Pam Bertani, and Mayor Cat Moy.

No members of the public wished to speak during public comment.

The City Council went into closed session on the following items with the listed people present:

F.1 Labor Negotiations

Present were City Manager David Gassaway, City Attorney David Lim, Human Resources Director Farbod Pirouzmand, Assistant City Manager Savita Chaudhary, and Tiffany Bossi.

F.2 CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION (Paragraph (4) of subdivision (d) of Section 54956.9)
One potential case: Emergency Services Contract for Ambulance Services with County

Present were City Manager David Gassaway, City Attorney David Lim, Fire Chief John Sturdee, and Deputy Fire Chief Richard Llewellyn

F.3 CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION (Government Code section 54956.9(d)(2-4))
Re: Authentic Fairfield LLC
Commercial Cannabis Retail Business Permit
Settlement Discussions

Vice Mayor Bertani and Councilmember Tonnesen recused themselves after disclosing receiving $5,000 donations each from Jim Englebright of Bright Spot.

Present were City Manager David Gassaway, City Attorney David Lim, and Community Development Director David Zellers.

The City Council came out of closed session.

Page 75 of 854 ends

Page 2 ends

2 Mayor Moy adjourned the meeting at 6:04 p.m.

______________________________
City Attorney
________________________________
Mayor

Page 76 of 854 ends

1 CITY OF FAIRFIELD

CITY COUNCIL MINUTES

May 20, 2025, 6:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom

_____________________________________________________________________

A. CALL TO ORDER 6:00 PM
Mayor Catherine "Cat" Moy called the meeting to order at 6:14 p.m.

B. ROLL CALL
On roll call were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu, K. Patrice Williams, Vice Mayor Pam Bertani, and Mayor Moy. Councilmember Scott Tonnesen was absent due to illness.

C. INVOCATION - Pastor John Reed of Fairfield Church of Christ Pastor John Reed of the Fairfield Church of Christ gave an invocation.

D. PLEDGE OF ALLEGIANCE
Councilmember Sandhu led the Pledge of Allegiance.

E. COUNCIL REPORTS
Councilmember Sandhu had no report.

Vice Mayor Bertani reported that Fairfield Clergy Action Network would hold its second Fresh Food Festival (Giveaway) at David Weir K -8 Preparatory Academy at 1975 Pennsylvania Avenue on May 28, from 12 to 2 p.m. She reported that she, Councilmember Panduro, and Mayor Moy a ttended the 2025 Association of California Water Agencies (ACWA) Spring Conference & Expo in Monterey from May 13 -15. She gave a very comprehensive report.

Councilmember Panduro reported she attended the grand opening and ribbon cutting of the brand new all-inclusive playground at Allan Witt Park. She thanked Parks & Recreation and Public Works staff, and anyone who participated in planning and creating this wonderful new space for children of all abilities to enjoy! Next, she thanked Public Works Assistant Director Michael Hether (Utilities) and the staff from Solano Irrigation District, who shared great insight and education into our current water challenges at the ACWA Conference. She reported she also attended a second ribbon cutting for the new

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2 CommuniCare + OLE Health on Travis Blvd., hosted by the Solano Hispanic Chamber of Commerce. Lastly, she attended the Fairfield -Suisun Unified School District's highest honors graduates ceremony, where one honoree was her nephew.

Councilmember Carr attended the Homeless Roundtable on May 14 at the Fairfield Community Center, which 83 people attended. He invited the community to attend the monthly meetings if they would like more information about our homeless population and what resources are available. He said to register if you want a sandwich! The CAP Solano JPA meeting regarding homelessness is also held monthly; the next meeting will be Thursday, May 22, at 6:30 pm.

Councilmember Williams reported she attended the Bay Delta Water Tour hosted by the Water Education Foundation May 7 -9 with other city staff, including Director of Public Works Sanja Mishra, Assistant Director of Public Works (Utilities) Michael Hether, and City Manager David Gassaway. This tour traveled deep into California's water hub and traversed the Sacramento-San Joaquin Delta and consisted of three 12 -hour days. Next, she shared that she is a representative of the Tripartite Advisory Board (TAB) that guides the CAP Solano JPA by recommending programs for Community Services Block Grant (CSBG) funding. She reported that TAB drafted their priorities for the 2026-2027 year.

Mayor Moy thanked Fire Chief Sturdee, Police Chief Marshall, and Councilmember Panduro for attending the Highest Honors Graduation Ceremony for those students who held a 4.0 o r higher all through high school. Along with the mayor, they all shook each recipient's hand--all 250 of them!
F. CITY MANAGER REPORT
City Manager David Gassaway shared that it was National Public Works Week, May 18 - 24, and he thanked the entire staff for their dedication and professionalism. He enjoyed the Public Works Employee BBQ that he attended. He stated that Public Works engineering staff designed the new playground at Allan Witt Park, and the inspection team oversaw construction to make certain it w as done safely and to plan. He asked the audience to give a round of applause for the Public Works staff to thank them for their dedication to their profession. Lastly, he stated there were no changes to the agenda.

G. CITY ATTORNEY REPORT
City Attorney David Lim reported out of a closed session from May 6, 2025, on a Worker's Compensation claim by Christopher Bell (Claim No. FFL2100105) (Paragraph (1) of subdivision (d) of Section 54956.9), which was approved by the Workers' Compensation Appeals Board. The full amount of settlement can be found on the Workers' Compensation Appeals Board website.

H. CITY CLERK REPORT
City Clerk Rees reported that three seats are open on the Measure P Oversight Committee, and the deadline to apply is July 11. She shared that one seat is open on the Planning Commission, and the deadline to apply is June 13. There is also one seat available on the

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3 Landscape Oversight Committee for District 2. Lastly, open recruitment is ongoing for the Youth Commission.

I. PRESENTATIONS
I.1 Proclamation Declaring Asian & Pacific Islander Month Presented by Councilmember Manveer Sandhu
Councilmember Sandhu presented a proclamation to Vice President Jacob Francisco of the Solano Filipino -American Club of Fairfield, Suisun, and Vacaville, Inc. The organization was founded in 1956.

I.2 Fairfield Community Services Foundation
Former City Manager Sean Quinn and Police Support Manager Jeremy Profitt gave a presentation about the Fairfield Community Services Foundation and the excellent work they do in the community, supporting underserved youth, families, and seniors. The Foundation was established in 1994 by dedicated community members who were passionate about enhancing the quality of life in Fairfield.

Their commitment to fostering positive change continues to inspire and unite the current board members in their efforts to create a thriving community.

J. PUBLIC COMMENTS
Rodney Smith spoke about his arrest.

K. CONVENE MEETING OF THE PARADISE VALLEY MAINTENANCE AND MONITORING

DISTRICT
The PVMMD meeting was adjourned at 7:12 p.m.

L. PVMMD Consent Calendar
L.1 Resolution PVMMD 2025-01 PW Granting Preliminary Approval of Fiscal Year 2025-2026 Budget and Assessments and Providing Notice of Public Hearing Theda Peck asked for Item L.1 to be pulled. She spoke on the item.

Sr. Management Analyst Chris Lewis answered questions.

Motion carried unanimously 6-0.

Moved by: Councilmember Carr
Seconded by: Manveer Sandhu
Adopt resolution and hold public hearing.

Motion Carried Unanimously

M. RECONVENE MEETING OF THE CITY COUNCIL

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4 City Council meeting reconvened at 7:24 pm.

N. CONSENT CALENDAR
Mayor Moy left the meeting at 7:26 pm as she was not feeling well.

The council voted on the consent calendar, excluding Item N.3, which Councilmember Sandu pulled to be voted on separately.

Motion carried unanimously (5-0).

Moved by: Manveer Sandhu
Seconded by: Councilmember Carr
To approve the consent calendar.

Motion Carried Unanimously

N.1 Resolution 2025-72 CD T-Mobile First Amendment
Adopt resolution.

N.2 Resolution 2025-73 PW FY 2024-2025 Low Carbon Transit Operations Program Grant Allocation Acceptance
Adopt resolution.

N.3 Resolution 2025-74 PW Fiscal Year 2025-2026 Senate Bill 1 Project List Councilmember Sandhu pulled Item N. 3 for discussion. Assistant Public Works Director / City Engineer Ryan Panganiban answered questions.

The motion carried unanimously (5-0).

Moved by: Manveer Sandhu
Seconded by: Councilmember Panduro
Adopt resolution.

Motion Carried Unanimously

N.4 Resolution 2025-75 PW Red Top Road Widening Improvements Acceptance Adopt resolution.

O. NEW BUSINESS
O.1 Resolution 2025-76 FD Contract Amendment for Emergency Medical Services Request for Proposal Response, and Authorizing an Update to the Fiscal Year 2024-2025 Budget

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5 Deputy Fire Chief Rich Llewellyn presented Item O.1 and answered questions from the council.

The motion carried 5-0.

Moved by: Manveer Sandhu
Seconded by: Councilmember Carr
Adopt resolution.

Motion Carried Unanimously

O.2 PW Fiscal Year 2026-2030 Five-Year Capital Improvement Plan Draft Assistant City Engineer Jason Riley gave a report.

Council received the report. No action taken.

Receive report, open discussion, and provide direction to staff.

O.3 PW Landscape Oversight Committee Recommendations for a Landscaping and Lighting Maintenance District Proposition 218 Balloting Process Senior Management Analyst Chris Lewis gave a presentation.

Carol Haddock spoke on Item O.3. Council received the report.

After a lengthy discussion, the council directed staff to use the Landscape Oversight Committee's recommendation to move forward in the Proposition 218 balloting process with two districts: LLMD No. 5 - Smith Ranch (Rancho Solano); and LLMD No. 7 (Rolling Hills). They agreed that there is not enough interest to recommend a third district at the present time. Council agreed that the target date for new assessments (LLMD's No. 5 and 7) should be July 1, 2026.

Receive report, open discussion, and provide direction to staff.

O.4 PW Proposed Updates for Use of Electric Bikes at Rockville Hills Regional Park and Discussion of Budget Constraints
Chair Jared Preston of the Rockville Hills Regional Park's Citizen Advisory Committee gave a presentation.

Jim Carr, Don Yoo, and Vince Guisande spoke on Item O.4 and requested the council to allow Class 1 e-bikes in the park.

After a lengthy discussion, Councilmember Carr made a motion to allow Class 1 e- bikes in Rockville Hills Regional Park, with an amendment to the Community Facility District (CFD). Councilmember Panduro seconded the motion. The motion carried unanimously (5-0).

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6 Moved by: Councilmember Carr
Seconded by: Councilmember Panduro
Receive report, open discussion, and provide direction to staff.

Motion Carried Unanimously

P. ADJOURN
Adjourned meeting at 8:57 pm to June 3, 2025, at 6 pm in the Harry T. Price Memorial Council Chamber.

Mayor City Clerk

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Agenda Item No: P.2

AGENDA REPORT
DATE: July 1, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-121 PW Markeley Lane Reconnection Project

Authorizing the City Manager to Execute a Professional Services Agreement with Bennett Engineering Services Inc., to Provide Design Services for the Markeley Lane Reconnection Project

Funding Source: $579,438; Intragovernmental Services Fund

Contact: Ryan Panganiban, (707) 428-7017

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Markeley Lane Reconnection Project (CPW070126 or Project) is regionally significant and has been identified as a priority by the City Council, Travis Unified School District, and residents of both Fairfield and Vacaville. To advance the Project from concept to construction, professional design services are required to complete environmental clearance, right-of-way acquisition, and plans, specifications, and the engineer’s estimates. Staff recommend the council authorize the city manager to execute a professional services agreement with Bennett Engineering Services, Inc. (Bennett), thereby enabling the City to proceed with the Project.

DISCUSSION
The Project proposes construction of a 0.20-mile, two-lane residential collector extending from Peabody Road to Viking Lane. The scope of work includes sidewalks and bike lanes to enhance safety and provide more direct access for pedestrians and cyclists. A roundabout is proposed at the intersection of Peabody Road and Viking Lane. A key benefit of the Project is the provision of secondary access to nearby elementary, middle, and high schools, helping to reduce congestion at the Peabody Road and Whitney Drive intersection.

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Project History
In 2011, the council adopted the Train Station Specific Plan (Specific Plan) for a new growth area in northeast Fairfield. The Specific Plan anticipates the development of 6,000 housing units, 30- acres of new commercial development and a new industrial business park. To accommodate northeast development the Specific Plan identified the need to improve the existing transportation network. These improvements include widening and complete street improvements to Peabody Road, Manuel Campos Parkway, and Vanden Road. The Specific Plan identifies the design and construction of the Project as a developer obligation for t he master planned community immediately south of the Fairfield-Vacaville Hannigan Train Station ( Train Station), known as Planning Area 3.

In 2016, the City completed construction of the new six-lane Peabody Road between Huntington Drive and Vanden Road. The new Peabody Road included a grade-separated overcrossing of the existing railroad tracks, which significantly enhanc es motorist safety and reduces traffic congestion along the corridor by eliminating motorists dwell time waiting for trains at the at - grade crossing . The $22 million capital improvement project , which included significant improvements to the existing Union Pacific Railroad tracks, was fully funded through state and regional grant sources. City staff had accounted for the Markeley Lane disconnection by building Viking Lane in 2012 as an alternate access road. Traffic studies showed that Viking Lane served as a replacement for Markeley Lane access at the time. Over time, and as the Specific Plan area has continued to develop, an unintended consequence of the disconnect of Markeley Lane is school-related traffic being funneled to the intersection of Whitney Drive and Huntington Drive, contributing to localized congestion.

On June 20, 2023, staff provided background, status, and plans for the extension of Markeley Lane to Peabody Road. Following public comments and council discussion, the council provided direction to return with options and a list of projects for potential reprioritization to incorporate the Markeley Lane project into the City’s Capital Improvement Program (CIP). Staff returned on July 18, 2023, and presented on the CIP and options to add the Project. After further discussions, the council directed staff to accelerate the delivery of the Project as a city-led effort.

On June 4, 2024, p er Resolution No. 2024-132, the council reappropriated $3.1 million savings from the cancellation of the West Texas Relief Sewer Project where $1.8 million was transferred to the Intragovernmental Services Fund which is appropriated to the Markeley Lane Extension Project (CPW070126).

Procurement Process
In December 2024, staff began the procurement process to select a consultant team for the design of the Project. A proposal was initially solicited from a pre-qualified consultant to prepare the plans, specifications, and engineer’s estimate (PS&E). While a proposal was received in mid- February 2025, the proposed scope and cost exceeded expectations. To ensure a competitive and cost -effective selection, staff expanded the process by requesting proposals from two additional pre-qualified consultant teams. The two additional proposals were received in April and the evaluation committee determined that Bennett was the most qualified for the Project.

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Bennett will progress the concept drawings from 65% to 95% and develop construction-ready PS&E packages. The preliminary estimate to construct the Project is approximately $ 3.5 million.

Construction funding has not been identified, and staff recommends the Bennett team conduct environmental clearance procedures in accordance with the National Environmental Policy Act (NEPA) and California Environmental Quality Act (CEQA) to prepare the Project to be eligible for both state and federal grant opportunities.

Staff have negotiated a fair and reasonable fee for the proposed scope of work and are requesting a 20% management reserve to account for additional environmental studies and right -of-way needs. Bennett anticipates their work to be completed in 12-15 months; however, several factors may affect the Project schedule. These include property owner negotiations for land acquisitions, permitting requirements from resource agencies for protected habitats, and coordination with outside agencies and utility companies. Approval of this resolution will allow the city manager to execute a Professional Service Agreement with Bennett in an amount not-to-exceed $579,438.

FINANCIAL IMPACT
The professional service agreement with Bennett for engineering design services will authorize a contract for an amount not -to-exceed $579,438 plus a 20% management reserve . Total authorization for this contract would be $695,326. Funding for agreement is captured in the Capital Streets Fund (Fund 252; Project No. CPW070126).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may decide to postpone execution of the design agreement until a private developer resumes entitlement activities for Planning Area 3. An additional consideration is to proactively engage developers to explore opportunities for joint funding and coordination of the Project’s implementation. However, currently no active development applications are under review by the City, and there are no guarantees that private developers will pursue or prioritize the construction of Markeley Lane.

COORDINATED WITH
Community and Economic Development Department

STAFF CONTACT
David Vong, Senior Civil Engineer
(707) 428-7784
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Professional Services Agreement

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CITY OF FAIRFIELD

RESOLUTION NO. 2025-121

AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH BENNETT ENGINEERING SERVICES INC., TO PROVIDE DESIGN SERVICES FOR THE

MARKELEY LANE RECONNECTION PROJECT

WHEREAS, the Markeley Lane Reconnection Project (CPW070126) proposes to connect Markeley Lane to Peabody Road to address traffic congestion in the area due to school student drop -off and pick-up; and

WHEREAS, the Train Station Specific Plan identified the Project as an obligation of private development and construction timing was reliant on future subdivision development; and

WHEREAS, the City Council directed staff to accelerate and prioritize the Project design to have construction ready documents, and to pursue construction grant funding; and

WHEREAS, the City requires outside professional design and technical services to develop and prepare construction-ready documents; and

WHEREAS, Bennett Engineering Services, Inc. (Bennett) is qualified to provide professional design services.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute on behalf of the City of Fairfield that certain agreement for professional design services with Bennett for the Project in an amount not-to-exceed of $579,438.

Section 2. The city manager is hereby authorized to execute contract amendments for an amount not-to-exceed $115,888 or 20% of the contract amount.

Section 3. The city manager is hereby authorized to implement the above-mentioned contract.

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RES. NO. 2025-121

Page 2 ends

PASSED AND ADOPTED this 1st day of July 2025, by the following vote:

AYES: COUNCILMEMBERS: MOY / BERTANI/ CARR / PANDURO / SANDHU / TONNESEN / WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

________________________________

CITY CLERK

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PROFESSIONAL SERVICES AGREEM ENT
THIS AGREEMENT is made at Fairfield, California, as of _, 2025, by and between the City of Fairfield, a municipal corporation (the "CITY") and Bennett Engineering Services, Inc ("CONSULTANT"), who agree as follows:
1) SERVICES. Subject to the terms and conditions set forth in this Agreement, CONSULTANT shall provide to the CITY the services described in Exhibit "A," which consists of the proposal submitt ed by CONSULTANT. CONSULTANT shall provide said services at the time, place, and in the manner specified in Exhibit "A."
2) PAYMENT. CITY shall pay CONSULTANT for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit "B." The payments specified in Exhibit "B" shall be the only payments to be made to CONSULTANT for services rendered pursuant to this Agreement.

CONSULTANT shall submit all billings for said services to the CITY in the manner specified in Exhibit "B." 3) FACILITIES AND EQUIPMENT. CONSULTANT shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. 4) GENERAL PROVISIONS. The general provisions set forth in Exhibit "C" are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the provisions set forth in Exhibit "C" shall control. 5) INSURANCE REQUIREMENTS. The insurance requirements set forth in Exhibit "D" are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the requirements set forth in Exhibit "D" shall control. 6) BUSINESS LICENSE. The CONSULTANT shall obtain and keep current a business license for work within the City of Fairfield pursuant to Chapter 10B of the Fairfield City Code, with respect to the gross receipts received pursuant to this Agreement. No payments shall be made to any SERVICE PROVIDER until such business license has been obtained, and all fees paid therefore, by the CONSULTANT. Business license applications and information may be obtained from the Community Development Department, Fairfield City Hall, 1000 Webster Street, Fairfield, CA 94533-4883, (707-428- 7509) and on line at www.fairfield.ca.gov/ biz.
7) EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.
8) TERM. This agreement shall be in effect through December 31, 2026. 9) GOVERNING LAW AND VENUE. Should either Party to this Agreement bring legal action against the other, the validity, interpretation, and performance of this Contract shall be controlled by and construed under the laws of California, excluding California's choice of law rules. Venue for any such action relating to this Agreement shall be in the Solano County Superior Court. 10) Where applicable, vehicles with a GVWR greater than 8,500 lbs. and light-duty package delivery vehicles operated in California may be subject to the California Air Resources Board Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions of I
Revised 1/09/2025

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air pollutants. For more information, please visit the CARB Advanced Clean Fleets webpage at https:// ww2.arb.ca.qov/ our-worl</p roqrams/ advanced-clean-f/eets 11) ENTIRE AGREEMENT. This Agreement, including any other documents incorporated herein by specific reference, represents the entire and integrated agreement between CITY and CONSULTANT.

This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties which expressly refers to this Agreement. 12) COUNTERPARTS. This Agreement may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes. 13) NOTICES. This Agreement is managed and administered on the CITY's behalf by the individual named below. All invoices must be submitted and approved by this individual and all notices shall be given to the CITY using the following contact information:

CITY Contact: David Vong
E-mail: [email protected]
Invoices: [email protected]
Address: 1000 Webster Avenue, 3rd Floor, Fairfield, CA 94533 Telephone: (707) 428-7784
Notices must be given to CONSULTANT at the following:

CONSULTANT Contact: Leo Rubio
E-mail: [email protected] rr
Address:

Telephone:
l082SunriseAve,ste l00,Roseville,CA9566:
916.397.4481
EXECUTED as of the day first above-stated.

City of Fairfield, a municipal corporation
By: _

CONSULTANT
By:L,,~ ,:,
2 Revised 1/09/2025

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EXHIBIT "A"

SCOPE OF SERVICE
Scope of Services
Client:

Consultant:

Project:

Date:

City of Fairfield
Bennett Engineering Services Inc
Markeley Lane Reconnection Project
April 10, 2025
Bennett Engineering Serv}ces -i
'f &C TtllOSf)<ntatJ()t, Cotts1ifUtnU

1.t'.lkl \un,:," Jt..-t ~:.,1!, Svlt.c: 100
R;i-•t •·ill .. , <"A 1~66~
f!l!6)' el ◄1C<I
Consultant's services shall be limited to those expressly set forth below, and Consultant shall hove-no-other obligations or responsibilities for the Project or to the Client except as agreed to in writing or as provided in this Agreement. All of Consultant's services in any way related to the Project or Client shall be subject to the terms of this Agreement.

ASSUMPTIONS:
• Design Assistance During Construction will be provided under another task order TASK 1. Project Management
Subtask 1.1. Project Development Team Meetings and Field Review Bennett Engineering Services (BEN I EN) in coordination with the City project manager, will develop the project development team (PDT) including representatives from subconsultants and appropriate City staff. BEN I EN will set up and facilitate all PDT, interagency, field review, and other project related meetings. The team will prepare all meeting agendas, meeting minutes, necessary supplemental materials, and meeting sign-in sheets.

ASSUM PTIONS:
• BEN JEN assumes a total of twelve (12} meetings held via teleconference and one (1) field review meeting
DELIVERABLES:
• Meeting notices, agendas, minutes, and sign-in-sheets Subtask 1.2. Project Budget, Schedule, Invoicing, Status Reports A project budget will be established and managed in collaboration with the City Project Manager for successful project delivery. A draft status report will be submitted for City approval prior to submitt al of the first invoice. BENB I EN will prepare and update the project schedule in MS Project.

BEN I EN will prepare and submit monthly invoices and status reports to the City. The status reports will include project tasks completed, deliverables submitted, and budget expenditures for that month's invoice.

DELIVERABLES:
• Project Schedule Updates, Montli/y Invoices, and Status Reports Subtask 1.3.. Quality Control
The team will prepare a quality control plan - utilizing both our existing internal controls and the guidelines as set by the City - and we will provide technical resources necessary to ensure that deliverables are complete, and that they meet the City's requirements. Reviews will be conducted by experienced staff not directly involved with the design or preparation of the deliverables. The re.view will be documented using a review form indicating the reviewer's name, date of the review, and the resolution of any comments. This task includes providing quality control reviews for the GAD, 65%, 95%, and Final PS&E submitt als.

DELIVERABLES:
• Quality Control Reviews and Forms
INITIALS:

Pagel of 15
3 Revised 1/ 09/2025

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Exhibit A: Scope of Services
Ma1keley Lane Reconnection Proiect.

TASK 2. Preliminary Engineering
Subtask 2.1. Topographic Survey
UNICO will perform detailed (non-aerial) topographic surveys utilizing identical control used as part of exiting devefopment in the vicinity for overall consistency. UNICO will perform design topographic surveys along an approximately 1,200 linear foot portion of the proposed Markeley Lane from its current location at the intersection of Viking Lane along the proposed alignment to the intersection of Peabody Road.

UNICO will locate street intersection improvements such as walks, curbs, gutters, curb ramps, striping, edges of pavement, signs, fences, walls, driveways and AC slopes. UNICO will also locate all visible utilities such as utility poles, signals, manholes, valves, boxes, vaults, drain inlets, trees (size and drip circle), and other relevant features critical to design. Road cross-sections will be located at 25' intervals or closer, including all curve points, grade breaks and change in directions. UNICO will locate ground features, drainage, trees and visible utilities along the reconnection alignment at sufficient width for roadway design. Measure downs to relevant sewer and drain structures will be performed to include depth, approximate size and flow direction.

Special attention to conforms, driveways, ADA access and ADA curb ramps will be given. UNICO will locate all pre-marked USA markings (by others) and any Geotech potholes.

UNICO will map all topographic features in AutoCAD format to include 1' contours and 30 surface. UNICO will set durable project control along the corridor for future surveys and construction control.

DELIVERABLES:
• TopographicAutoCAO Base File
• Survey Control Table
• Points Files
Subtask 2.2. Boundary Survey and Mapping
UNICO will research records of surveys, subdivision maps, parcel maps, highway maps, corner record cards and deed documents for the determination of the existing right of way and parcel boundaries along the project corridor. UNICO will perform field surveying of record right of way and property monuments to resolve the right of way and parcel boundaries. UNICO will resolve the boundaries from record and field information and create an overall boundary base map. UNICO will purchase four (4) title reports for properties that may be impacted by the project to best determine rights of way, easements and other boundary constraints. UNICO will prepare a right of way and boundary LANDNET base file showing all right of way, easements, ownership details, and Parcel identification APN's. All monuments that are found within the project footprint, will be located and shown on base file for future monument perpetuation activities during the construction phase.

DELIVERABLES:
• lANDNET AutoCAD Base File
• Maps and Deeds
• Points Files
Subtask2.3. Basis of Design Technical Memo
BEN I EN will prepare the Basis for Design Technical Memorandum for City review. The memo will identify the Project requirements, key constraints, and the applied design decisions consistent with the following:
• City of Fairfield Standard Details
• City of Fairfield Engineering Design Standards
• NCHRP Report 1034
• AASHTO Policy on Geometric Design of Highways and Streets • AASHTO Roadside Design Guideline
DELIVERABLES:
• Draft and Final Basisf or Design Technical Memorandum

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Revised 1/09/2025

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Exhibit A: Scope ot Services
Markeley lane Rernnnection Project
Subtask 2.4. Traffic Operations Analysis
Kittelson proposes to analyze anticipated traffic volumes at the Viking Lane/Markeley Lane intersection to test roundabout operational performance against City of Fairfield operational standards.

As part of this task, Kittelson will review prior studies (including nearby traffic studies or other planning/engineering studies carried out by the City) to identify analysis volumes at the study intersection.

Kittelson assumes an appropriate available source of traffic volumes (existing and anticipate) is available to review and apply for study and that no future conditions forecast development is necessary (e.g., travel demand model runs). We will test single-lane or, if necessary, multilane roundabout geometry scenarios to identify a suitable near-term and long-term geometric configuration.

Kittelson will prepare a traffic operations memo that will describe the approach for the traffic analysis and assumptions, software choice, and tools for the traffic operations analysis, and results. The memo will also provide a recommended roundabout lane geometry.

The traffic operations memo will be circulated among key stakeholders for review and comment. Kittelson will finalize this memo addressing all comments before proceeding with the study.

DELIVERABLES:
• Draft and final traffic operations memo
Subtask 2.5. Geotechnical Report
The purpose of our services will be to evaluate the subsurface soil conditions along the project alignment and provide geotechnical recommendations for the proposed improvements. Geocon will perform a limited geologic/geotechnical literature review and review any as-built information for the site and vicinity.

Review available project maps and plans to select exploration locations.

Perform a site reconnaissance to review project limits, existing conditions, and to evaluate exploration equipment access.

Mark out exploratory excavation locations In the field for subsequent utility clearance.

Notify subscribing utility companies via Underground Service Alert (USA) a minimum of two working days (as required by law) prior to performing exploratory excavations at the site.

We assume that obtaining permission-to-enter or encroachment permit from the parcel owner will be coordinated by others.

Apply for, pay the required fees and obtain a soil boring permit from the Solano County Environmental Health Services Division (SCEHSD).

Perform four (4) exploratory borings using a truck-mounted drill rig equipped with auger drilling equipment.

Boring depths will range from 5 to 20 feet, depending on conditions encountered.

Obtain representative samples from the borings.

Upon completion, backfill the borings in accordance with SCEHSD permit requirements. Excess drilling spoils will be spread onsite.

Perform three (3) additional borings to depths ranging from 5 to 7 feet within the proposed detention basin area for the purposes off ield infiltration testing.

Perform field infiltration testing in each of the additional borings using an Aardvark permeameter.

Perform laboratory tests to evaluate pertinent geotechnical parameters.

Analyze field and laboratory data and prepare a summary report to include (but not be limited to) the following:
• Scope of work summary, project description, and field exploration summary. 5

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Exhibit t,: Scope of Service,
Markeley Lans Re.connection Project.
• Site Plan showing locations of our borings and infiftration tests. • logs of the borings including depth to groundwater (if encountered). • Infiltration test results and recommended design infiltration rate(s), • Description of site geology and subsurface soils conditions. • Summary of laboratory testing program.
• Goetechnical laboratory test results.

DELIVERABLES:
• Draft and final Geotechnica/ Report
Subtask 2.6. Roundabout Conceptual Design
Kittelson will prepare a roundabout concept design for the Viking Lane/Markeley Lane roundabout. Concept development includes up to two scaled hand sketches over aerial imagery (demonstrating possible location or geometric configuration alternatives, as desired), turn template analysis to verify horizontal geometry, and identification of necessary treatments or lot adjustments to locate intersection elements like pedestrian and bicyclist crossings appropriately. Kittelson will obtain high-quality aerials and parcel/right-of-way boundary data from the City, if available. If those data are not available, Kittelson will use our Nearmap subscription to obtain aerial imagery at no additional cost to the project.

Kittelson will work with the prime and the City to verify appropriate design vehicles and paths. Concept development will support establishment of an intersection footprint. The project team will select one roundabout concept to further develop; for that concept, Kitt elson will prepare fastest path performance checks consistent with NCH RP Report 1034: Guide for Roundabouts and will subsequently prepare concept linework in CAD software for review and further development. Detailed intersection design is excluded in this scope.

DELIVERABLES:
• Up to two scaled hand sketches, including tum template analysis • CAD concept and fastest path performance checks consistent with NCHRP Report 1034 Subtask 2.7. Roundabout Gateway Concepts
Gates will prepare up to two concepts for the treatment of the proposed roundabout. This effort includes:
• Meeting with City/team to understand City's expectations on the gateway design. • Review Fairfield Train Station Specific Plan for the design guidelines and characters/materials for • the gateway design.
• Develop up to (2) draft gateway concepts.
• Att end (2) design Charett e with City and team.
• Prepare the final gateway concept based on the input received from City.

DELIVERABLES:
• Draft and Final Gateway Concepts
Subtask 2.8. Ge.ometric Approval Drawings
BEN l EN wiH work with City to confirm the proposed Project improvements and develop Geometric Approval Drawing (GAD). The GADs will be prepared as a roll plot.

DELIVERABLES:
• Draft GAD - pdf roll plot {36" wide)
• Final GAD - pdf roll plot {36" wide)
• Estimate of Probable Construction Costs at 35% level

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Exhibit A: Scope of Services
Markeley Lane Reconnection Project:

Subtask 2.9. Drainage Report Validation
BEN I EN will validate the parameters in the drainage report prepared for the area by Bellecci & Associates match current requirements, including C.3, and prepare a technical memo documenting any changes needed.

DELIVERABLES:
• Draft and Final Drainage Report Update Technical Memorandum • Required Stormwater Treatment Calculations for Roadway Improvement only TASK 3. Public Outreach
Subtask 3.1. Community and Stakeholder Engagement
AIM Consulting will lead a comprehensive engagement strategy, ensuring the community is informed and involved in the planning process. Key tasks include:

Two (2) In-Person Community Workshops
• Planning, promotion, facilitation, and documentation of two in-person public workshops. • Provide bilingual materials and translation services (English and Spanish). • CoorcHnate logistics and accessibility for diverse audiences. • Develop workshop summaries and feedback reports.

Focus Meeting at Vanden High School
• Organize and facilitate a targeted stakeholder focus group at Vanden High School. • Collaborate with school administration and City staff for scheduling and outreach. • Provide bilingual support and culturally appropriate materials.

Project Website Development & Management
• Design project website content for the City of Fairfield page, complete with the branding guidelines. • Include project overview, timelines, documents, FAQs, and engagementt ools [e.g., surveys or comment forms).
• Maintain the website with regular updates throughout the engagement period.

Communication Collateral
• Create project branding, flyers, social media graphics, email newsletters, and press releases. • Coordinate translation of key materials and ensure accessibility into English and Spanish.

ASSUMPTIONS:
• City will provide meeting space at Vanden High School at no cost. • City will lead EIR technical updates and engineering scope; AIM will coordinate communication and public interface.
• AIM will not be responsible for formal translation or interpretation beyond English and Spanish. • City staff will participate in all public meetings and help with promotion through City channels.

DELIVERABLES:
• Two (2) Workshop Plans, Agendas, Materials, and Summaries • One (1) Focus Meeting Plan and Summary Report
• Project Website (live and maintained through engagement phase) • Bilingual Outreach Materials {English and Spanish)
• Final Outreach Summary Report for inclusion in grant/EIR documents TASK 4. Environmental
Subtask 4.1. CEQA Documentation
· It is anticipated that the CEOA documentation prepared for the Fairfield TSSP will be determined to have adequately addressed the proposed project and that subsequent analysis and/or documentation would not Pagec5 of 1.5
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Exhibit A: 5co~ of 5ervice.s
Markeley Lane Reconnection Prnject
be required for CEQA. ESA will complete a focused review of the Fairfield TSSP EIR to confirm that the EIR adequately addressed the proposed project elements, and there are no substantial changes to the project or project's circumstances nor new information that would require major revisions to the 2011 Fairfield TSSP EIR, and prepare an Addendum memorializing that analysis and conclusions for the project record.

If the results of the focused analysis determine that additional Cf QA documentation would be required (e.g., Supplemental EIR, etc.), then ESA will notify the City and ESA is available to complete that work under an amended agreement.

DELIVERABLES:
• Addendum to the 2011 Fairfield TSSP EfR
Subtask 4.2. Pre.liminary Environmental Survey Form (OPTIONAL) Once federal funding is awarded, ESA will begin preparation of analyses and documentation to satisfy the requirements of NEPA.

To initiate the NEPA review process with Cal trans District 4 Division of local Assistance, ESA will prepare a Preliminary Environmental Study (PES) form for the project in accordance with the requirements of the Local Assistance Procedures Manual (LAPM), Chapter 6. An approved PES form is required by Caltrans in order to identify and scope any environmental technical studies that Caltrans may require to support their review and approval of the project under NEPA.

DELIVERABLES:
• Preliminary Environmental Study Form
Subtask 4.3. Environmental Technical Studies (OPTIONAL) The analysis completed in the NEPA document will be supported by technical investigations and studies as follows:

Aquatic Resources Delineation Report
Satellite photos show evidence of potential wetlands in and near the project area. An aquatic resources delineation will be performed to identify and quantify any jurisdictional waters and wetlands within the project site. The wetland boundaries will be determined in the field using the presence or absence of wetland indicators according to the methodology in the USACE 1987 wetland delineation manual and the Arid West regional supplement. The boundaries of wetlands will be mapped on figures of an appropriate scale and provided to Siegfried in GIS shape files. There do not appear to be any stream or lake features with a defined bed and bank that would be subject to California Fish and Game Code Section 1602 and the report would make a statement indicating the absence of these features and riparian habitat.

A stand-alone Aquatic Resources Delineation Report (ARDR) will be prepared describing jurisdictional waters and wetlands in the project area. The report will include methods, results, and a graphic depicting the approximate size and location of any jurisdictional areas. The report will be consistent with the requirements of USACE, RWQCB and CDFW. Copies of field data sheets will be included. The report will provide the necessary documentation for developing and processing subsequent Section 401 permit and/or Waste Discharge permit application and 404 permit application. It is assumed that a Section 1602 Strearnbed Alteration Agreement will not be needed.

Botanical Survey
ESA will conduct a botanical survey of the project study area (including the proposed work areas, access routes, and staging areas) where special-status plants may occur in support of regulatory permitting. These surveys will follow the CDFW 2018 Protocol for Surveying and Evaluating Impacts to Special Status Native Plant Populations and Sensitive Natural Communities. A one-day survey in the spring {April) will coincide with the flowering period of Contra Costa goldfields (Lasthenia conjugens) and ESA will also visit a reference population for this species. The results of the survey and any recommendations will be included in the Natural Environment Study report prepared for the project.

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Exhibit k Scope of Services
Markeley Lane Reconnection Project
Biological Resources
ESA will prepare a Natural Environment Study (NES) to identffy biological resources in the project area and analyze potential project effects. ESA will complete a background review and biological resources reconnaissance survey of the project area to assess and document protected biological resources present or those with potential to occur, evaluate potential impacts on biological resources that may result from project construction and operation, and identify applicable mitigation measures. If necessary, avoidance, minimization or mitigation measures will be identified to reduce the project's effects. The NES wlll also identify any expected regulatory permits that may be required for the project prior to construction, and if consultations pursuant to the federal Endangered Species Act (FESA) would be expected upon programming of federal funding fort he project.

Biological Assessment and Federal Endangered Species Act: Consultation If the results of the NES identify that federally listed species (e.g., California tiger salamander, Contra Costa goldfields, etc.) may be affected by the project, ESA will prepare a Biological Assessment (BA) to assess the effects of the project and to support Caltrans as the NEPA Lead Agency to complete Section 7 Consultation with U.S. Fish And Wildlife Service (USFWS). Conservation measures utilized in the BA wlll incorporate minimization measures from applicable, species-specific programmatic biological opinions, where appropriate. It is assumed that Formal Consultation would be required and that a Likely to Adversely Affect determination would result from the consultation process.

Cultural Resources and Section 106
ESA will contact the Native American Heritage Commission to request information on known sacred sites in the project vicinity and draft letters for the City, in cooperation with Caltrans, to send to Native American tribes who have requested consultation in compliance with Section 106 of the National Historic Preservation Act {Section 106}.

ESA will also complete a records search at the California Historical Resources Information System's Northwest Information Center (NWIC} to identify known locations of archaeological and historic resources.

ESA will then examine the potential impacts of the project on archaeological and historic resources, and if necessary, identify applicable avoidance, minimization or mitigation measures to avoid adverse effects to historic resources. This scope does not include a subsurface study to test for the presence of buried archaeological resources; if deemed necessary these tasks would be scoped separately.

Following these investigations, ESA will prepare cultural resources documentation in the format required by Caltrans, which would consist of an Area of Potential Effect (APE) map, a Historical Property Survey Report (HPSR) and Archaeological Survey Report (ASR}. It is assumed that no historic-era structures would be in the project area that would need to be recorded and evaluated, and preparation of an Historic Resources Evaluation Report (HRER) would not be required.

Air Quality
The project area is located within the San Francisco Bay Area A1r Basin (SFBAAB) under the Jurisdiction of the Bay Area Air Quality Management District (BAAQMD). Solano County is in a National Ambient Air Quality Standards non-attainment area for ozone and part iculate matt er 2.5 (PM2.5).

ESA will prepare an Air Quality Assessment Report (AOAR) to evaluate the project's predicted emissions for federal criteria pollutants (ozone, PM2.5, PM10, CO, NO2, SO2 and lead), MSATs, and asbestos. Emissions analyses will compare the future year "Build" scenario to the future year "No-Build" scenario, and are expected to be limited to modeling for Particulate Matter (PM) using the EMFAC modeling tool. Other criteria pollutants will be analyzed qualitatively.

It is assumed that the project will be included in a conformity Regional Transportation Plan (RTP) and Transportation Improvement Plan (TIP); therefore, regional emissions modellng will not be required.

Documentation of the project's inclusion in the conformity RTP and TIP will be included in the AQAR.

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Fxhitiit A: Scope of Services
Markeley lane Reconnection Project
It is assumed that the duration of project construction would not exceed three years, and that construction would not substantially impact traff ic; therefore, a construction emissions analysis will not be required as part of the AQAR.

It is also assumed that the project would not meet the criteria of a Project of Air Quality Concern (POAQC}; therefore, a hot-spot analysis would not be required. It is also assumed that the project would fall under the category of Projects with Low Potential MSAT Effects, and a qualitative MSAT analysis would be sufficient.

Air Quality Conformity Analysis
The project is located in an area designated as nonattainment for federal ozone and PM2.S ambient air quality standards. As a result, preparation of an Air Quality Conformity Analysis (AQCA) and an FHWA conformity determination will be required. ESA will prepare the AQCA based on information contained in the AQAR and inclusive of the content and format required under the Caltrans Air Quality Conformity Analysis annotated outline. It is assumed that the project would not be identified as a Project of Air Quality Concern (POAQC). ESA will also prepare presentation materials for discussion (interagency consultation) with the MTC Transportation Conformity Working Group (TCWG) for concurrent that the project is not a POAQC, and attend one TCWG meeting to present the project. Upon completion of the interagency consultation for the project, ESA will complete a Caltrans Transportation Air Quality Conformity Findings Checklist to document that all air quality conformity requirements for the project have been met, and attach the Checklist and the AQCA to an Air Quality Conformity Analysis Cover Letter for transmittal to FHWA for review and issuance of the conformity determination.

Noise
Sensitive noise receptors, including existing and planned residential uses, are located near the project area.

ESA will complete a noise analysis in the form of a Noise Study Report (NSR) to predict noise impacts associated with project construction and operation. ESA will identify applicable noise standards and thresholds, model predicted construction and operational noise as well as assess vibration levels from project construction equipment based on proximity to structures, identify predicted exceedances of applicable noise standards and thresholds, identify applicable avoidance, minimization or mitigation measures if needed to reduce noise impacts to below acceptable thresholds. Analysis of potential construction-related noise and vibration impacts will use the Roadway Construction Noise Model and vibration levels for construction equipment and building damage and human annoyance criteria published by the Federal Transit Administration. Operational impacts from the change in traffic along the roadway will be evaluated using methodology from Caltrans Traffic Noise Protocol.

Visual Impact Assessment
To assess the potential for the project to substantially change the visual environment of the project area, ESA will complete a Visual Impact Assessment Memorandum (VIA Memo). The VIA Memo will briefly describe project features, project effects and any recommended avoidance and minimization measures. The VIA Memo will follow the requirements of the Caltrans Visual Impact Assessment (for Minor level VIA Memo).

DELIVERABLES:
• Aquatic Resources Delineation Report
• Natural Environment Study
• Biological Assessment to support Formal Section 7 Consultation • Historic Property Survey Report/ Archaeological Survey Report • Air Quality Assessment Report
• MTC Transportation Working Group Consuftation Materials and Meetlng Attendance • Air Quality Conformity Analysis Report
• Noise Study Report
• Moderate Visual Impact Assessment Memorandum

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Exhibit A: scope of services
Markeley I.an'! Reconnection Project
Subtask 4.4. NEPA Documentation (OPTIONAL)
As applicable, ESA will prepare an Environmental Assessment (EA) to support a Finding of No Significant Impact (FONS!) for use by Caltrans District 4 Division of Local Assistance in completlng NEPA review of the project.

ESA will prepare an Administrative Draft EA for review by the project team, City and Caltrans. The EA will be completed in the required Calt rans format. Following internal review of the Adrnlnlstratlve Draft EA, ESAwill review comments and make changes as necessary, resulting in a Public Draft EA that is ready for distribution. Following public review of the Draft EA, ESA will prepare a FONS! for Caltrans' use in approving NEPA for the project.

If upon consultation with Caltrans and completion of environmental technical studies Caltrans determines that the project would qualify as Categorically Excluded from NEPA and that an EA/FONS! would not be required, ESA will prepare the required documentation to support Caltrans' application of a Categorical Exclusion {CE).

DELIVERABLES:
• Administrative Draft NEPA Document
• Public review-ready PDF of Draft NEPA Document and associated notices • Final NEPA Document; FONS/ or Environmental Commitments Record, and associated applicable notices.

Subtask 4.5. Regulatory Permits
ESA will prepare the necessary environmental permitting application packages for the project. All application packages will include: the appropriate application forms, a Supplemental Information document with additional project information, required att achments and supporting maps and/or graphics. Several of the technical studies identified above will be required as attachments for the application packages. Agency submittals are anticipated to occur through on line portals or via email and will be completed by ESA. It is anticipated that the following permit/ authorization will be needed:
• Section 401 Water Quality Certification/W aste Discharge Requirements (Regional Water Quality Control Board [RWQCB])
In addition, the following authorlzatton may be needed if the U.S. Army Corps of Engineers (USACE) determines that on-site wetlands are Waters of the U.S. • Section 404 Nationwide Permit (U.S. Army Corps of Engineers [USACE)) ESA will request an interagency pre-application meeting to solicit early design input and confirm the permitt ing approach for project implementation/ construction. In addition to the pre-application meeting this scope includes one one-hour coordination meeting with each agency to facilitate application processing (up to 5 meetings). ESA will provide up to 2.0 hours of environmental consulting support for preparation of responses to agency requests for additional information.

DELIVERABLES:
• Regulatory Permit Applications - 401/W DR and 404, if needed.

TASK 5. Right of Way Acquisitions
Subtask 5.1. Phase I Environmental, Site Assessment
A Phase I ESA will be performed to evaluate the potential presence of environmental concerns and contaminated properties at the site that may impact construction of the proposed improvements. Potential environmental concerns and contaminated propert ies that are determined to potentially pose a significant impact to the planned improvements would be further evaluated during a subsequent environmental site investigation.

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Exhibit A: Scope of Services
Markeley Lane Reto nnett lon Projt'<-i
The primary purpose of the ESA is to assess the site for the potential presence of recognized environmental conditions (RECs) (i.e., levels of hazardous substances and/or petroleum products warrantfng regulatory cleanup action) and the uses and conditions at properties and fa ilities in the site vicinities with the potential to cause (or have caused) an REC at the site. For the purposes of thls ESA, the "vicinity" of the site is defined as properties/facilities within 1/8 mile of the site. The ESA will be performed in general accordance with the ASTM International {ASTM) Designation E 1527-21 Standard Practice for Environmental Site Assessments: Phase I Environmental Site Assessment Process.

Perform a reconnaissance of the site to assess for the presence, or make visual observations of indicators of the potential presence, of RECs on the site. These indicators may include 55-gallon drums, underground and aboveground storage tanks, chemical containers, waste storage and disposal areas, industrial facilities, discolored surficial soils, electrlcal transformers that may contain polychlor[nated biphenyls, and areas conspicuously absent of vegetation. If access is unavailable to any portions of the site, our ability to complete the assessment described herein may be hindered. Assessment of the site for wetlands, asbestos containing building materials, lead-containing paint, lead in drinking water, radon, methane gas, and naturally occurring substances such as arsenic and asbestos are not included in the ESA services.

Perform a visual survey of adjoining and adjacent properties from the site and from public thoroughfares to observe general types of land use and conditions surrounding the site.

Review the Standard Environmental Records Sources: Federal and State as referenced in ASTM Designation E 1527-21 to obtain information regarding the potential presence of hazardous substances and/or etroleurn products on the site or on properties within the approximate minimum search distance specified for each source, reviewing reasonably ascertainable regulatory agency files for the site and documented hazardous substance and/or petroleum product release locations near the site. The sources for these files could include the local department of environmental health, the California Regional Water Quality Control Board, and the California Department of Toxic Substances Control.

Review pertinent and reasonably ascertainable information sources to evaluate physiograph[c, geologic, and hydrogeologic conditions in the vicinity of the site.

Review and interpret reasonably ascertainable historical aerial photographs to obtain information concerning the historical use of the site and adjacent properties.

Review historical United States Geological Survey topographic maps to obtain information relative to the topography of the site, as wel] as previous development and uses of the site and properties located in the vicinity of the site.

Review documents provided by the Client. Potentially useful documents may include geotechnical, geologic, and environmental reports, site plans, plot plans, and correspondence wfth regulatory agencies.

Prepare a report summarizing the findings of the ESA for the site and qualitatively describing existing, or the potential for, RECs on the site.

ASSUMPTIONS:
• Client will coordinate site access/permission to enter. • The requested services are not part of a trust or corporate, Small Business Administration, or pre foreclosure real estate Phase I Environmental Site Assessment, nor is it required to meet Freddie Mac, Fannie Mae, or HUD requirements.
• The research of environmental liens and activity and use limitations (AULs) is not included in this quotation. We will rely on the Client to contract with a title company, real estate attorney or other professional to provide lien and AUL data. If requested, we can contract for an environmental lien and AUL search for an additional fee.
• Based on the size of the site, we assume that multiple database area searches and multiple sets of historical aerial photographs and historical topographic maps will not be required from the

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Exhibit A: Scope of Services
Markeley lane Reconnection Project
environmental database vendor (EDR). EOR will survey records for facilities and properties within a maximum of 1.0 mile beyond the site boundaries.
• The report will not include water supply well information. • Geocon has based our fee for the ESA on performing one visit to the site and that one day will be sufficient for the site reconnaissance.
• We will perform the ESA for the Client on a standard 5 to 6 week turnaround time. We will note in the report any required information that we could not obtain within the assessment and reportinq period. If data gaps are identified, we will provide an assessment of how the missing information impacts the report's findings and conclusions.
• Reliance letters are not included in this cost proposal, but we can provide them for an additional fee upon request.

DELIVERABLES:
• Draft and Fina! Phase I ESA Report
Subtask 5.2. Appraisals
All appraisals and appraisal reviews for the acquisition of real property will be prepared in accordance with the 49 CFR Part 24 and with the Uniform Standards of Professional Appraisal Practice (USPAP). A single "self contained" appraisal report will be prepared for each property acquisition that will contain relevant project related data, subject property information, market cornparables, and an analysis of the appraiser's value conclusions.

During the appraisal process, Monument will be responsible for the following procedures:
• Prepare appraisal scope, fees, and timing on a property-by-property basis. • Issue appraisal notices to property owners. Conduct field reviews of property issues with appraisers. • Make weekly contact with appraisers to update progress. • Review appraisals for quality; request changes/additions as necessary or based on preliminary communication with the City. Complete memo indicating appraisal received and forwarding for review.

Appraisals wlll be prepared in accordance with USPAP requirements, and, at a minimum, contain the following requirements:
• Adequate description of the physical characteristics of the property being appraised (and, in the case of a partial acquisition, an adequate description of the remaining property). • Items identified as personal property.
• Statement of the known and observed encumbrances, if any, location, zoning, present use, an analysis of highest and best use, and at least a five-year sales history of the property. • All relevant and reliable approaches to value consistent with established federal and federally-assisted program appraisal practices. If the appraiser uses more than one approach, there is to be an analysis and reconciliation of approaches to value used that is sufficient to support the appraiser's opinion of value.
• A description of comparable sales, including a description of all relevant physical, legal, and economic factors such as parties to the transaction, source, and method of finandng, and verification by a party involved in the transaction.
• Statement of the value of the real property to be acquired and, for a partial acquisition, a statement of value of the damages and benefits, if any, to the remaining real property where appropriate. • The effective date of valuation, date of appraisal, signature, and certification of the appraiser.

ASSUM PTIONS:
• Preliminary Title Reports to be provided by City

DELIVERABLES
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Exhibit A: Scope of Services
Maikeley Lane Reconnectlon Project
• Up to 3 appraisal reports.

Subtask 5.3. Acquisition and Negotiation
Based on our understanding of the project and information provided by the City, Monument assumes that the Project will require the acquisition of property rights from up to 3 owners. Monument will provide all acquisition services required for the City to purchase the right-of-way required to construct the Project. All tasks will be performed in accordance with applicable Federal, State and local regulations, and the City's internal policies and procedures. Specifically, Monument will:
• Provide aH acquisition services in a timely, efficient manner and at a reasonable cost. Work shall be performed in accordance with all applicable Federal, State, and local regulations. • Coordinate and manage the acquisition process with the City, legal counsel, design team, property owners, and tenants along with the title company, appraisers, and other consultants to insure effective cross-discipline communications.
• Review right-of-way plans, appraisal reports, title reports, appraisal maps and legal descriptions and all other pertinent documents.
• Prepare acquisition offer packages consisting. of the City's written purchase offer, appraisal summary statement, acquisition brochure, acquisition agreement, conveying instruments (Grant Deed, Permanent and/or Temporary Easements, etc.), Certificate of Acceptance, recommendation of amount of Just Compensation, plat maps and legal descriptions, and Title VI Information. • Monument's acquisition agent will meet personally with each property owner to present the City's purchase offer, explain the project design requirement, and inform him or her of the City's right-of way acquisition process.
• Negotiate personally in good faith with each property owner, his/her agent or representative and discuss the valuation of the property interests, gather information for consideration and address any questions or concerns that may arise during the acquisition process. • Establish and maintain an acquisition file for each property owner or property interest acquired and maintain a file checklist pursuant to the City's specifications. • Promptly transmit executed documents (acquisition agreements, executed deeds, rental agreements, statements ofinformation, offset statements, and the like) to the City for acceptance and processing.

A. report summarizing the pertinent information relative to the transaction will be included. • Prepare and submit a Letter of Recommendation to the City for any proposed administrative settlements with property owners. The letter will include a chronology of the negotiation efforts, provide supporting evidence and documentation and an explanation of the benefits and rationale behind the recommendation.
• Escrow Coordination - Coordinate opening of escrows, assist the escrow company in obtaining additional documentation as necessary to provide clear title to the City, supervise and review the closing of escrows, and review closing statements for completeness and accuracy. We will serve as liaison between the title company, escrow holder, and the City. • Recommend condemnation action when negotiations have reached an impasse. The required justrfication will be submitted in writing to the City. Our primary goal will be to reach an acceptance of the offer with each property owner. We will work with the City in recommending solutions to achieve acceptance of the offer.
• Perform any other normal procedures and processes to implement the acquisition assignment and provide any other supporting information and/or correspondence required by the City. • Provide bilingual acquisition agents, if necessary.
• Prepare all applicable forms, secure property owner's approval and signature and submit the forms to the City for review and acceptance.
• Upon completion of the acquisition process for each property or property interest, or at project completion, Monument will provide the City with the original acquisition file as well as electronic copy of files for future audit purposes.

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Exhibit A: Scope of Services
Markefcy l ane Reconnection Project
ASSUMPTIONS:
• 60 Day negotiating period from date of first written offer. • One offer package per impacted propettv/owner.
• Does not contain fees far condemnation support or utility coordination.

DELIVERABLES:
• Up ta 3 executed Agreements and Deeds/Easements.

Subtask 5.4.. Acquisition Mapping
Upon determination of right of way acquisition needs, UNICO will prepare plats and legal descriptions as needed for the project. Plats and legal descriptions will be prepared as needed for right of way acquisition, easements and temporary construction easements (TCE). UNICO will prepare preliminary plats and legal descriptions for agency review. Upon approval, UNICO will prepare final signed and stamped plats and legal descriptions. The exact amount and locations will be determined during design and project needs. For this proposal, UNICO will assume the preparation of six (6) plats and legal descriptions as needed for the project.

DELIVERABLES:
• Plats and Legat Descriptions (6)
TASK 6. Utility Coordination
Subtask 6.1. Utility Investigations
BEN I EN will be responsible for utility coordination throughout the project development. BEN I EN will send proposed project limits to utility owners with a City approved letter requesting verification of the location, size, depth of each facility. We will also request if the utility company believe they have higher rights than the City. Responses will be logged and mapped. Our team will identify utility impacts and will provide a summary of impacted utiHties, along with proposed resolutions. Utility conflict maps will be generated for each impacted utility.

DELIVERABLES:
• Utility '~" Letters
• Utility Tracking Spreadsheet
• Utility Conffict Maps
Subtask 6.2. Utility Relocation Coordination
During final design, BEN I EN will request relocation plans from utility companies requiring relocation.

When the relocation plans are received, BEN I EN will check the relocation design against the latest project plans for conflicts. Once the owner concurs with the liability listed, the City will then issue a Utility "C'' letter that clearly defines the impacted facility, owner's conflict resolution plan, estimated completion date, and liability.

BEN I EN will then send a copy of the Final Plans {"C" Plans) along with the Utility "C" Lett er directing the utility company to initiate relocation construction.

Should any relocation of private utility facilities be required, it is assumed that there is a franchise agreement in place and no utility agreements will be needed. BEN I EN will coordinate with private utility companies for proposed relocation within existing or new City right-of-way. In addition, it is assumed that no new water or sewer facilities will be constructed as part of the project.

If federal funding is acquired for the project, we will follow all LAPM guidelines and procedures.

ASSUMPTIONS:
• Potlwfing will be provided under amendment pending number of potential conflicts • No Utility Agreements needed
DELIVERABLES:
• Utility "B" Letters
• Utility "C" Letters
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Exhib(( A: Scope of Se;vice,
Markeley Lane Reconnection Project
• Summary af impacts and resolutions
• ROI and NTO if federal funding is used for project
TASK 7. Final Design
Subtask 7.1. 65% Plans and Estimate
Based on approved Engineering Plans, the BEN I EN team will prepare 95% PS&E utilizing AutoCAD, City Design Standards, and applicable building codes. Construction Drawings shall include:
• Title Sheet
• General Notes
• Typical Cross Sections
• Layouts
•· Profifes
• Construction Details
• Drainage Plan
• Drainage Details
• Grading Plans
• Pavement Delineation and Sign Plans
• Detour Plan
• landscape Planting and Material Plans
• Landscape Details
• Irrigation Plans and Details
• Traffic Signal Plans and Details
DELIVERABLES:
• PDF copy of the Plans (22"x34")
• Estimate, pdf and xlsx
Subtask 7.2. 95% PS&E
BEN I EN Team will respond to comments and prepare and submit Plans, Specifications, and Estimate to the City.

DELIVERABLES:
• Comment Response Matrix
• PDF copy of the Plans (22"x34")
• Estimate, pdf and xlsx
• Specifications, docx
Subtask 7.3. Constructability Review
Gannett Fleming will perform a review of the 95% PS&E package for constructability and biddability. Items in the constructability review include:
• Verify the latest versions of front-end specifications have been correctly customized for the project, and they are free of ambiguities.
• Verify all special constraints and conditions imposed on the project have been clearly identified and described.
• Visit the project site to verify site conditions and limitations have been adequately identified in the contract documents.
• Review phasing and staging specifications and plans for accuracy and completeness. • Confirm drawings for various disciplines have been coordinated for physical conflicts.

DELIVERABLES:
• Comments will be provided in redlines on the plans ondsununory spreadsheet Pag~ l.4 of 15
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Exhibit A: Scope of Services
Markeley Lane Reconnection Project
Subtask 7.4. Final PS&E
BEN I EN Team will respond to comments and prepare and submit Plans, Specifications, and Estimate to the City.

DELIVERABLES:
• Comment Response Matrix
• PDF copy of the Plans (22"x34")
• Estimate, pdf and xlsx
• Specifications, docx
Subtask 7.5. LAPM Coordination (OPTIONAL)
BEN I EN Team wHI assist the City in preparing the required LAPM forms for the project, including, but not limited to:
• 3-A for Project Authorization
• 9-D for DBE Contract Goals
• 13-A for Right-of-way
• 14-D and 14-E for Utilities
DELIVERABLES:
• LAPM forms in pdf format
TASK 8. Bidding Assistance
Subtask 8.1. Bidder Inquiries and Addenda
BEN I EN will be available to support the City by providing answers to Contractor inquiries and responding in writing as appropriate. BEN I EN wiH prepare addenda to contract documents as necessary.

ASSUMPTIONS
• One (1) pre-bid meeting (virtual)

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EXHIBIT "B"

PAYMENT
1) For and in consideration of CONSULTANT's Services, CITY agrees to pay CONSULTANT for actual fees, costs and expenses for all time and materials expended and in no event shall total compensation under this AGREEMENT exceed FIVE HUNDDRED SEVENTY-NINE THOUSAND, FOUR HUNDRED THIRTY-EIGTH DOLLARS ($579,438) without CITY authorization. 2) Payment shall be made to CONSULTANT in accordance with the CONSULTANT's price proposal accepted by the City. CONSULTANT shall submit, and CITY shall pay monthly invoices for work performed during the previous month. For the time and material services billing shall be based on the hourly and fee rate charges set forth in Exhibit 11
B" attached hereto, and on the number of hours expended on the PROJECT by each classification of employee.
3) Extra work performed by the CONSULTANT for any work required by the CITY which is not specified as part of Exhibit "A" including but not limited to, any changes to CONSULTANT's Services including but not limited to contract change orders after the award of the construction contract by the City Council, or testimony in Court, shall be compensated by the use of the time and material fee rates of the attached Exhibit 11
B". No extra work will be compensated for unless required by CITY in writing. 4) CONSULTANT shall submit invoices to CITY, Attention: [email protected] and CITY shall pay CONSULTANT within 30 days of receiving a proper invoice. CONSULTANT shall notify the CITY in writing when the CONSULTANT's invoices total billing is within 25% of the total authorized amount. 18 Revised 1/09/2025

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EXHIBIT "C"

GENERAL PROVISIONS
1) INDEPENDENT CONSULTANT. At all times during the term of this Agreement, CONSULTANT shall be an independent contractor and shall not be an employee of CITY. CITY shall have the right to control CONSULTANT only insofar as the results of CONSULTANT's services rendered pursuant to this Agreement; however, CITY shall not have the right to control the means by which CONSULTANT accomplishes services rendered pursuant to this Agreement. 2) LICENSES; PERMITS; ETC. CONSULTANT represents and warrants to CITY that CONSULTANT has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONSULTANT to practice CONSULTANT's profession. CONSULTANT represents and warrants to CITY that CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any licenses, permits, and approvals which are legally required for CONSULTANT to practice his profession.
3) TIME. CONSULTANT shall devote such services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of CONSULTANT's obligations pursuant to this Agreement. CONSULTANT shall adhere to the Schedule of Activities as described in their Executive Summary.
4) CONSULTANT NOT AN AGENT. Except as CITY may specify in writing, CONSULTANT shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent.

CONSULTANT shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligation whatsoever.
5) ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect.
6) PERSONNEL. CONSULTANT shall assign only competent personnel to perform services pursuant to this Agreement. In the event that CITY, in its sole discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by CONSULTANT to perform services pursuant to this Agreement, CONSULTANT shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons. 7) STANDARD OF PERFORMANCE. CONSULTANT shall perform all services required pursuant to this Agreement. Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged in the geographical area in which CONSULTANT practices his profession. All products which CONSULTANT delivers to CITY pursuant to this Agreement shall be prepared in a workmanlike manner, and conform to the standards of quality normally observed by a person practicing in CONSULTANT's profession. CITY shall be the sole judge as to whether the product of the CONSULTANT is satisfactory.
8) CANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by the CITY at its discretion upon writt en notification to CONSULTANT. CONSULTANT is entitled to receive full payment for all services performed and all costs incurred up to and including the date of receipt of writt en notice I
Revised 1/09/2025

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to cease work on the project. CONSULTANT shall be entitled to no further compensation for work performed after the date of receipt of written notice to cease work. All completed and incomplete products up to the date of receipt of writt en notice to cease work shall become the property of CITY. 9) PRODUCTS OF CONSULTING. All products of the CONSULTANT provided under this Agreement shall be the property of the CITY.
10) INDEMNIFY AND HOLD HARMLESS.
a) If AGREEMENT is an agreement for design professional services subject to California Civil Code § 2782.8(a) and CONSULTANT is a design professional, as defined in California Civil Code § 2782.8(c)(2), to the fullest extent permitt ed by law, CONSULTANT shall indemnify, defend and hold harmless CITY and its elected officials, officers, agents, employees and designated volunteers (collectively "CITY lndemnitees") from and against any and all claims, losses, liabilities, damages, costs and expenses, including attorney's fees and costs, to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT's duty to defend shall consist of reimbursement of defense costs incurred by CITY in direct proportion to the CONSULTANT's proportionate percentage of fault. CONSULTANT's percentage of fault shall be determined, as applicable, by a court of law, jury or arbitrator. In the event any loss, liability or damage is incurred by way of sett lement or resolution without a court, jury or arbitrator having made a determination of the CONSULTANT's percentage of fault, the parties agree to mediation with a third party neutral to determine the CONSULTANT's proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost reimbursement owed to the CITY.
b) If AGREEMENT is not an agreement for design professional services subject to California Civil Code § 2782.8(a) or CONSULTANT is not a design professional as defined in California Civil Code § 2782.8(c)(2), to the fullest extent allowed by law, CONSULTANT shall indemnify, defend, and hold harmless the CITY lndemnitees from all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by CONSUL TANT or any person directly or indirectly employed by or acting as agent for CONSULTANT in the performance of this Agreement, including the concurrent or successive passive negligence of the CITY lndemnitees.

It is understood that the duty of CONSULTANT to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.

Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONSULTANT from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.

CONSULTANT'S responsibility for such defense and indemnity shall survive termination or completion of this agreement for the full period of time allowed by law. 11) PROHIBITED INTERESTS. No employee of the CITY shall have any direct financial interest in this agreement. This agreement shall be voidable at the option of the CITY if this provision is violated. 2 Revised 1/09/2025

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12) LOCAL EMPLOYMENT POLICY. The CITY desires wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano County.

The CITY encourages an active affirmative action program on the part of its contractors, consultants, and developers. When local projects require, subcontractors, contractors, consultants and developers will solicit proposals from qualified local firms where possible.

As a way of responding to the provisions of the Davis-Bacon Act and this program, contractor, consultants, and developers will be asked, to provide no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin. 13) CONSULTANT NOT A PUBLIC OFFICIAL. CONSULTANT is not a "public official" for purposes of Government Code§§ 87200 et seq. CONSULTANT conducts research and arrives at his or her conclusions, advice, recommendation, or counsel independent of the control and direction of the CITY or any CITY official, other than normal contract monitoring. In addition, CONSULTANT possesses no authority with respect to any CITY decision beyond these conclusions, advice, recommendation, or counsel. 14) EMPLOYMENT DEVELOPMENT DEPARTMENT REPORTING REQUIREMENTS. When the CITY executes an agreement for or makes payment to CONSULTANT in the amount of $600 (six hundred dollars) or more in any one calendar year, CONSULTANT shall provide the following information to CITY to comply with Employment Development Department (EDD) reporting requirements:
a) Whether CONSULTANT is doing business as a sole proprietorship, partnership, limited liability partnership, corporation, limited liability corporation, non-profit corporation or other form of organization.
b) If CONSULTANT is doing business as a sole proprietorship, CONSULTANT shall provide the full name, address and social security number of the sole proprietor. c) If CONSULTANT is doing business as other than a sole proprietorship, CONSULTANT shall provide CONSULTANT'S federal tax identification number. 3 Revised 1/09/2025

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EXHIBIT "D"

INSURANCE REQUIREMENTS
CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability coverage (Form CA 00 01 with Code 1 - any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. c) Workers' Compensation insurance as required by the State of California and Employers' Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease. 2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required.

EJ Professional Liability Insurance/ Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.

D Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence D Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence D Fidelity/ Crime/ Dishonesty Bond in the minimum amount of $ _ D MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
D Builder's Risk/ Course of Construction Insurance in the minimum amount of $ _ 3) INSURANCE PROVISIONS
a) DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials, employees and volunteers; or the CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. 4 Revised 1/09/2025

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b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers liability and builder's risk policies) are to contain, or be endorsed to contain, the following provisions:
i) The CITY, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the CONSULTANT; products and completed operations of the CONSULTANT; premises owned, occupied or used by the CONSULTANT; and automobiles owned, leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers. ii) For any claims related to this project, the CONSULTANT'S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the CITY, its officers, officials, employees or volunteers shall be in excess of the CONSULTANT'S insurance and shall not contribute with it. iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the CITY, its officers, officials, employees or volunteers.
iv) The CONSULTANT'S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the CITY.
vi) The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the CONSULTANT'S policy limits of coverage.

Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater. c) ACCEPTABILITY OF INSURER. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the CITY.

VERIFICATION OF COVERAGE. CONSULTANT shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 11 85, subject to CITY approval; and submitt ed electronically via email at [email protected]. All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, CONSULTANT shall provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. d) SUB-CONTRACTORS. CONSULTANT shall require all subcontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of CONSULTANTt o verify existence of sub contractor's insurance shall not relieve CONSULTANT from any claim arising from sub-contractors work on behalf of CONSULTANT.
5 Revised 1/09/2025

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Professional Services Agreement
Bennett_Markeley Ln
Final Audit Report 2025-06-11
Created:

By:

Status:

Transaction ID:
2025-06-10
Theresa Allen ([email protected])
Signed
CBJCHBCAABAAuveMk9c3AT7dDN4MYnzfyc1 eeCMVAiTN
"Professional Services Agreement Bennett_Markeley Ln" History ~ Document created by Theresa Allen ([email protected]) 2025-06-10 - 0:24:59 AM GMT
IR.. Document emailed to Leo Rubio ([email protected]) for signature 2025-06-10 - 0:25:05 AM GMT
~ Email viewed by Leo Rubio ([email protected])
2025-06-10 - 0:37:48 AM GMT
~ Email viewed by Leo Rubio ([email protected])
2025-06-11 - 4:01 :58 AM GMT
0i, Document e-signed by Leo Rubio ([email protected])
Signature Date: 2025-06-11 - 4:04:31 AM GMT - Time Source: server e Agreement completed.
2025-06-11 - 4:04:31 AM GMT
fJ Adobe Acrobat Sign

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Agenda Item No: P.3

AGENDA REPORT
DATE: July 1, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025 -122 PW Low or No Emission Grant Program and Bus and Bus Facilities Competitive Program Grant Application

Authorizing the Submission of Grant Applications to the Federal Transit Administration 5339(c) Low or No Emission Grant Program and the 5339(b) Grants for Bus and Bus Facilities Competitive Grant Program

Funding Source: N/A

Contact: Melissa Minton, (707) 434-3804

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City of Fairfield is currently in the final phase of its design of the City of Fairfield’s Corporation Yard Transit Electrification Project (CPW080104). This resolution authorizes the city manager or designee to execute and submit a grant application to the Federal Transit Administration (FTA) 5339(c) Low- or No-Emission Grant Program (Low-No Program) and 5339(b) Grants for Bus and Bus Facilities Program (Bus P rogram) for the expansion and rehabilitation of the maintenance facility at the City-owned Corporation Yard.

DISCUSSION
On May 14, 2025, the FTA released a joint Notice of Funding Opportunity (NOFO) for the availability of up to $1.1 billion in competitiv e grants for the fiscal year (FY) 2025 Low or No Emission Grant Program (Low-No Program) and approximately $398 million in competitive grants for the FY 2025 Bus Program . Under the Low-No Program, funds will be awarded competitively for the purchase or lease of buses that use low- or no-emission propulsion technologies, including equipment or facilities that support such technologies . Funds for the Bus Program will be awarded competitively to projects that replace, rehabilitate, purchase, or lease buses and related

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equipment or bus -related facilities. FTA will accept applications under both programs and determine which one to fund the project with.

The City adopted FAST’s Alternative Fuels and Fleet Replacement Policy (Policy) on March 15, 2016, by Resolution 2016-61. The Policy outlines the City’s intent to meet the California Air Resource Board’s Innovative Clean Transit regulation requiring all public transit agencies to transition to a zero-emission fleet by 2040. The City hired Willdan Energy Solutions (Willdan) in April 2020 to model and provide a financial plan for the Project , which includes expanding the City’s maintenance facility by four vehicle bays and providing necessary improvements to the facility for the safe maintenance of the Cit y’s current fleet of diesel -hybrid buses a nd growing fleet of battery-electric buses (BEBs).

Modernization and expansion of the maintenance facility is imperative for City staff to maintain FAST’s current and future fleets, as the current facility ’s desig n does not allow for the maintenance of BEBs while preserving the safety of maintenance personnel and abiding by CalOSHA fall protection requirements and code-required egress route clearance.

With the City nearing completion of the design of the Project and award of $12 million from the FTA’s 5339(b) Bus and Bus Facilities Competitive Program in 2022 , the City is in an excellent position to compete for th is grant. Additional funding is needed to complete an expansion and modernization of the vehicle maintenance facility due to a combination of higher prices and the need to fund a temporary maintenance facility for BEBs while a new one is completed.

The City is requesting up to $2,006,000 from the FTA for this grant application. The City is planning to match approximately $1.5 million with Low Carbon Transit Operations Program and Local Transportation Development Act funds.

FINANCIAL IMPACT
If awarded this grant, the City anticipates that the FTA could provide up to 80% of the overall project costs to renovate and expand the current vehicle maintenance facility. The City would fund a 20% match requirement using State and Local Transportation funding. As the Low -No Program is a competitive grant program, the application award is subject to FTA approval.

All operating and capital expenses associated with FAST are supported with state and federal grant funds. No financial resources from the City’s General Fund are used for FAST expenses.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The City Council may choose not to approve the submission for these grant applications.

COORDINATED WITH
N/A

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STAFF CONTACT
Melissa Minton, Transportation Planner
(707) 434-3804
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution

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CITY OF FAIRFIELD

RESOLUTION NO. 2025-122

AUTHORIZING THE SUBMISSION OF GRANT APPLICATIONS TO THE FEDERAL TRANSIT ADMINISTRATION 5339(C) LOW OR NO EMISSION GRANT PROGRAM AND THE 5339(B)

GRANTS FOR BUS AND BUS FACILITIES COMPETITIVE PROGRAM

WHEREAS, the Federal Transit Administration (FTA) Section 5339(c) Low or No Emissions Grant Program has made available $1.1 billion and the 5339(b) Bus and Bus Facilities Program has made available $372 million in funding to assist local transit agencies, cities, and counties to replace, rehabilitate, purchase, or lease zero-emission buses, charge Prs, related infrastructure, and facilities; and

WHEREAS, the FTA Section 5339( c) and 5339 (b) applicants require evidence of availability of local matching funds with a board resolution; and

WHEREAS, the City of Fairfield has funding available and will program up to $2.6 million in State and Local Transportation Development Act funds for the expansion and modernization of the maintenance facility at the City-owned Corporation Yard; and

WHEREAS, under the guidelines developed by the State of California, the City of Fairfield is an eligible applicant for these funds.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager, public works director, or transportation manager is hereby authorized to execute and submit all required documents to the Federal Transit Administration (FTA) for submitting and accepting grant allocations from FTA Section 5339(c) Low or No Emissions and 5339(b) Bus and Bus Facilities Program for purchase of zero-emission buses.

Section 2. The City of Fairfield recognizes it is responsible for compliance with all FTA grant assurances and state and federal laws.

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RES. NO. 2025-122

Page 2 ends

PASSED AND ADOPTED this 1st day of July 2025, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

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Agenda Item No: P.4

AGENDA REPORT
DATE: July 1, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-123 PW Construction Contract for Fire Station 36 and 39

Approving Plans and Specifications and Awarding a Contract to Broward Builders, Inc. for the Fire Station 36 and 39 Project

Funding Source: $20,966,239 ($10,230,321; Communities Facilities District 3 and $10,735,918; Inter Governmental Loan Fund)

Contact: Caroline Vedder, (707) 428-7484

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Fire Department has identified the need to construct two new fire stations to meet the current and future needs of the Fairfield community. The City has completed the conceptual planning, land acquisition, architectural design , funding plan, bid phase process and are now ready to move to construction. This resolution approves the plans and specifications for the Fire Station 36 & 39 Project ( CPW010036 and CPW010092) and awards a contract in the amount of $19,060,217 to Broward Builders, Inc. (Broward) of Woodland, California.

DISCUSSION
In August 2021, the City Council authorized staff to retain Shah Kawa saki Architects (SKA) to provide professional engineering and design services for the construction of a new fire station , Fire Station 36, located at 4525 Business Center Drive. The need for the fire station was identified in a study conducted by Citygate . The study recommended the construction of a second station in the Green Valley area w ould greatly improve response times and exceed the 80% target for simulated calls for service within the response boundary. Fire Station 36 is located on a vacant

1.56-acre site and provides the best response times within the response boundary.

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From Augus t 2021 – July 2022, SKA worked collaboratively with staff to prepare the site programming and building schematic design for Fire Station 36. The building design consists of a 7,260 square foot single story building . The building is designed to meet the 201 9 California Building Code as well as the 1986 Essential Service Act. It is an essential service facility, occupancy category IV, requiring the building to be designed for higher seismic and wind criteria. The station consists of a two-bay drive through Apparatus Bay with adjacent living quarters. The Apparatus Bay can store 4 engines, has a self-contained breathing room, storage room, shop, decontamination room, and personal protective equipment room. The living quarters include a public facing entry and restroom, general office, captain’s office, kitchen, dayroom/dining room, 4 dorm rooms, 2 restrooms, medical room, utility room, and exercise room. Staff determined that using the identical building design for the new Fire Station 39, including the floor plan, exterior elevation, and all mechanical, plumbing, electrical systems, materials, and finishes , would allow it to be constructed simultaneously with Fire S tation 36 as a single large project, resulting in economies of scale.

In September 2022, the council authorized a professional services agreement contract with SKA to complete the plans, specifications, and estimates for construction contract documents for the new Fire Station 39. The existing Fire Station 39, located on Huntington Court and Walter Road, was built in 1979 and has reached the end of its service life. The new Fire Station 39 will be constructed on a vacant 3.2-acre parcel owned by the City on the west side of Peabody Road, at the intersection of Dobe Lane.

The improvement plans were approved by the Community Development Department and the Project received a building permit in March 2024. All environmental clearances and resource agency permits have been obtained, all right -of-way and easements acquired, and all utilities relocated in preparation for construction of the Project. Staff will return to the council later with a contract for special inspections required du ring construction, an amendment of the SKA contract for additional construction administration services , and the p urchase of the furniture, fixtures, and equipment packages for the new fire stations.

Bid Award
In anticipation of bidding a construction project estimated at nearly $24 million, staff conducted a pre -qualification process, pursuant to Resolution No. 2024-50, which entails evaluating potential bidders before contract award. This prequalification process allowed the City to assess the technical expertise of bidders and minimize the risk of selecting an underperforming contractor. A notice to contractors was publicly advertised, published in seven trade journals, and sent to seventeen builders exchanges covering the Redding to San Jose and Stockton to Santa Rosa area. The deadline for prospective contractors to submit was February 4, 2025, and a total of thirteen contractors submitted.

Staff reviewed submittals and determined six contractors met the criteria outlined in the prequalification questionnaire. A notice to the six pre-qualified contractors was sent on April 15, 2025. Bids for the project were opened on June 3, 2025. The basis of the bid award as determined in the contract documents is the lowest bid determined by totaling Bid Schedule A for Fire Station

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36 plus Bid Schedule B for Fire Station 39 and whose bid complies with the specified requirement.

Six bids were received and ranged in price from $18,948,900 to $21,190,26 5. The Engineer’s Estimate is $24,000,000. The as-read low bid, at $18,948,900, was deemed to be non-responsive and thus not the true low bid. The second low bidder, Broward with a bid of $19,060,217, was deemed responsive and responsible. Broward and their subcontractors are appropriately licensed to complete the work.

Staff thoroughly reviewed the Broward bid and identified a math error on proposal sheet, P -3.

The written subtotal for Bid Schedule B - Fire Station 39, was $10,199,925, however when y ou calculate the total using the unit price for the various line items it equates to $9,759,925. The contract specifications state that when there is a discrepancy between the item price and the total set forth for a unit basis item, the item price shall p revail. Staff have determined this is a minor math error that can be waived and recommend awarding the construction contract to Broward in an amount not to exceed $19,060,217.

Construction is anticipated to start in September 2025, with a 300 working day contract, and is projected to be completed in December 2026. The new construction of both Fire Station 36 & 39 includes demolition of existing site improvements, new site utilities and site drainage, full construction and interiors, site improvements, paving, and landscaping. Staff recommend that the council adopt the resolution awarding a contract to Broward for the construction of the Project.

FINANCIAL IMPACT
The construction authorization for this Project will be $20,966,239, which is the total bid amount plus a 10% contingency ($19,060,217 total Bid + $1,906,022 contingency). This Project will be funded with $10,230,321 from Communities Facilities District 3 (Fund 327) and $10,735,918 from the Inter-Governmental Loan (Fund 551).

In 2021, through Ordinance 2021-07, the City executed the Fourth Amendment to the Amended and Restated Development Agreement with Canon Station LLC (Fourth Amendment). The Fourth Amendment authorizes the use of $12.5 million in Community Facilities Distric t (CFD) bond proceeds to fund the design and construction of the new Fire Station 39. With the formation of CFD 2019-1 and CFD 2023-1, Canon Station LLC have completed the process to levy special taxes within the One Lake master planned community and secur e the necessary bond proceeds. To support construction cash flow, $10,735,918 in Inter -Governmental Loan funds has been budgeted to allow the City to make timely payments to the contractor while awaiting reimbursement.

Once complete, this Project will require new funding for ongoing maintenance of both the facility and the site. Through the next budget cycle, City staff will submit a request for additional funding or staff for the required ongoing maintenance of the new fire stations.

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PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
After the Project is awarded, staff will work closely with the Marketing and Outreach Division (MOD) team to inform the public of the Project, and the potential impact stakeholders may experience from construction activities. Once a construction schedule has been solidified, staff will re-engage the public and businesses in the surrounding area.

ALTERNATIVE ACTION
The council may decide to delay approval of the construction contract until council concerns are addressed. However, p ostponing the award may significantly impact the project schedule. A substantial amount of grading , foundation construction, and underground improvements are required before winter, and any delay could compress the contractor’s construction window and increase risk to timely completion.

COORDINATED WITH
Finance Department, Fire Department, Information Technology Department, and the City Attorney’s Office.

STAFF CONTACT
Caroline Vedder, Senior Civil Engineer
(707) 428-7484
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Bid Results

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CITY OF FAIRFIELD

RESOLUTION NO. 2025-123

APPROVING PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO BROWARD BUILDERS, INC. FOR THE FIRE STATION 36 AND 39 PROJECT

WHEREAS, the bid opening for the Fire Station 36 and 39 Project (CPW010036 and CPW010092) took place on June 3, 2025; and

WHEREAS, the apparent low bidder was Lathrop Construction Associates, Inc. in the amount of $18,948,000. Their bid was deemed non-responsive and was eliminated; and

WHEREAS, the second lowest bidder was Broward Builders, Inc. (Broward) in the amount of $19,060,217; and

WHEREAS, staff has reviewed the bid documents submitted by Broward and found them to be in order; and

WHEREAS, staff is recommending that the council award the contract to Broward as the lowest responsive and responsible bidder for the total bid in the amount of $19,060,217; and

WHEREAS, funding was allocated in the City’s fiscal year (FY) 2024 -2025 Budget approved pursuant to Resolution No. 2024-133.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The plans and specifications for the Project are hereby approved.

Section 2. The city manager is hereby authorized to enter into a contract with Broward Builders, Inc. for the Project in the amount of $19,060,217.

Section 3. The director of public works is hereby authorized to administer a 10% contingency of the agreement value in the amount of $ 1,906,022, bringing the total construction authorization to $20,966,239.

Section 4. The city manager is authorized to enter into an escrow agreement for security deposits in lieu of retention for said contract, if requested by the contractor.

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RES. NO. 2025-123

Page 2 ends

PASSED AND ADOPTED this 1st day of July 2025, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

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City of Fairfield
Public Works Department

Fire Station 36 & 39

NAME OF PROJECT
June 3, 2025, 2:00 p.m.

DATE OF BID

NO. BIDDER AMOUNT
1 Lathrop Construction Associates, Inc Benicia $18,948,900 2 Broward Builders, Inc Woodland $19,500,216.
3 Swinerton Builders Sacramento $19,525,000
4 Arntz Builders, Inc Petaluma $19,644,282
5 Soltek Pacific Construction Company San Diego $20,351,000 6 Alten Construction, LLC Richmond $21,190,266

Engineer’s Estimate $24,000,000
*Note: This bid summary shows the bids in order as opened but is not a determination of award, responsiveness, or responsibility of bids received. The values computed are values based on Staff’s interpretation of the bids, correction of mathematical errors and assumptions made where ambiguous and/or illegible entries are encountered during the review process.

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Agenda Item No: P.5

AGENDA REPORT
DATE: July 1, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025 -124 PD Lease Amendment for Police Property and Evidence Storage Facilities

Approving a Five-Year Lease Extension for Police Property and Evidence Storage Facilities

Funding Source: $523,119.84; General Fund

Contact: Dan Marshall, (707) 428-7374

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Evidence, seized vehicles, and items associated with various investigations need to be stored until adjudicated. Previously, these items were stored at Fairfield Fire Department Station 41; however, Fire Station 41 did not provide the necessary security an d efficiency of operation. In 2015, the City Council approved a five-year lease for 1891 Woolner Avenue, Suites F and H, to obtain additional storage space to effectively and efficiently process and maintain security and control of evidence. In 2021, the council approved a lease amendment to extend the lease through September 2025. With the end of the previous amendment approaching, t he Police Department is requesting another lease extension to continue to utilize the space and secure the property through August 2030.

DISCUSSION
The City currently leases approximately 12,600 square feet at 1891 Woolner Avenue, Suites F and H. These suites are under secure control of the Property Unit with a small portion accessible and under the secure control of the Major Crimes and Crime Scene Investigations Units. The current space is sufficient to accommodate additional evidence and vehicle storage needs. The current lease amendment for both suites expires on September 30, 2025.

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Suite H at 1891 Woolner Avenue includes 700 square feet of office space. The space also includes a 10’x10’ grade level roll-up door and one restroom. The Police Department would continue to benefit by entering into a five -year lease extension for both Suite F and H beginning September 1, 2025, through August 31, 2030.

Working with the Community Development staff, numerous properties have been evaluated to meet this storage need. Due to the decrease in market availability, square footage costs for lease and/or purchase are relatively expensive currently. Based on costs, ease of operations, and overall space availability, renewing both Suites F and H at 1891 Woolner Avenue is the most viable option.

FINANCIAL IMPACT
Suite H at 1891 Woolner Avenue would cost between $3,214.20 to $3,617.61 per month beginning September 1,2025, which includes a 3% increase every September. 09/1/25 - 8/31/26 $3,214.20 ($38,570.40 annually)
09/1/26 - 8/31/27 $3,310.63 ($39,727.56 annually)
09/1/27 - 8/31/28 $3,409.95 ($40,919.40 annually)
09/1/28 - 8/31/29 $3,512.24 ($42,146.88 annually)
09/1/29 - 8/31/30 $3,617.61 ($43,411.32 annually)

The total cost to lease Suite H is $204,775.56.

Suite F at 1891 Woolner Avenue would cost between $4,996.80 to $5,623.94 per month beginning September 1,2025, which includes a 3% increase every September. 09/1/25 - 8/31/26 $4,996.80 ($59,961.60 annually)
09/1/26 - 8/31/27 $5,146.70 ($61,760.40 annually)
09/1/27 - 8/31/28 $5,301.11 ($63,613.32 annually)
09/1/28 - 8/31/29 $5,460.14 ($65,521.68 annually)
09/1/29 - 8/31/30 $5,623.94 ($67,487.28 annually)

The total cost to lease Suite F is $318,344.28.

The combined total cost to lease Suites H and Suite F until August 31, 2030, is $523,119.84. The cost will be funded through the General Fund (Fund 101, Responsibility and Division Code 50401, Object Code 9005).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
Do not approve the resolution. Without additional storage space, the Police Department will be unable to effectively and efficiently process and maintain security and control of evidence pursuant to court ordered legal mandates. For example, storing seized vehicles that are awaiting court case adjudication costs approximately $150 per vehicle per month at local tow yards. The

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Police Department has custody of 30 -50 evidence vehicles at any given time. The minimum monthly cost to store these vehicles at a local tow yard exceeds the cost of monthly rent under the Lease Agreement for additional space on Woolner Avenue.

COORDINATED WITH
City Attorney’s Office and Community and Economic Development Department

STAFF CONTACT
Imelda Preciado, Police Records and Property Manager
(707) 428-7707
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Lease Amendment for 1891 Woolner Avenue, Suite F Attachment 4: Proposed Lease Amendment for 1891 Woolner Avenue, Suite H

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CITY OF FAIRFIELD

RESOLUTION NO. 2025-124

APPROVING A FIVE-YEAR LEASE EXTENSION FOR POLICE PROPERTY AND EVIDENCE STORAGE

FACILITIES

WHEREAS, the Police Department needs a secure, indoor space for evidence storage; and

WHEREAS, the Police Department needs to extend the lease on the existing secure, indoor space for evidence storage and processing; and

WHEREAS, the Police Department has identified the viable space at 1891 Woolner Avenue, Suites F and H, respectively.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council hereby approves a 60-month lease agreement with BALCO Properties, Ltd., LLC for Police Department property and evidence storage at 1891 Woolner Avenue, Suites F and H, which includes an extension to existing lease agreements for both suites.

Section 2. The city manager is authorized to execute the lease agreement with BALC O Properties, Ltd., LLC and the expenditure of funds not to exceed $523,119.84 from the General Fund (Fund 101, Responsibility and Division Code 50401).

PASSED AND ADOPTED this 1st day of July 2025, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

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FOURTH AMENDMENT TO LEASE

This FOURTH AMENDMENT TO LEASE (“Fourth Amendment”) is made effective _______________, 2025 by and between BALCO PROPERTIES LTD., LLC, a California limited liability company (“Lessor”) and City of Fairfield (“Lessee”).

RECITALS

A. Lessor and Lessee are parties to that certain Lease made effective July 15, 2011, amended on November 13, 2011 (“First Amendment”), amended on August 26, 2015 (“Second Amendment”), and amended September 1, 2020 (“Third Amendment”), pursuant to which Lessor leases to Lessee approximately 8,328 square feet of space at 1891 Woolner Avenue Suite F. Fairfield, CA. 94533. Unless otherwise specified in this Fourth Amendment, capitalized terms used in this Fourth Amendment shall have the same meanings as given in the Lease.

B. The parties hereto desire to extend the Lease Term under the Lease for a period of (5) Five years, commencing on September 1 , 2025 and ending August 31, 2030 and to further amend and modify the Lease in certain respects as provided herein.

NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Lessor and Lessee agree as follows:

AGREEMENT

1. Lease Term: The term of the lease shall be extended for (5) five years, commencing September 1, 2025 and expiring August 31, 2030.

2. Base Rent: Lessee shall pay to Lessor as base rent for the Premises, on or before the first day of each month Four Thousand Nine Hundred and Ninety-Six Dollars and Eighty cents ($4,996.80). Rent will increase 3% annually.

Month 1-12 $4,996.80
Month 13-24 $5,146.70
Month 25-36 $5,301.11
Month 36-48 $5,460.14
Month 48-60 $5,623.94

3. Lease Remains in Effect: Except as specifically modified by this Fourth Amendment, the Lease shall remain in full force and effect.

Docusign Envelope ID: B7B38299-09F1-4499-8079-3DFC414B9221 May 29

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4. Early Termination: Lessee may terminate this Lease at any time after Thirty (30) months upon ninety (90) calendar days written notice to Landlord if Tenant can demonstrate a loss of funding or other financial hardship that prevents Tenant from being able to meet its lease obligations. Should Tenant choose to terminate the Lease they shall pay a one-time termination fee in the amount of Five (5) months rent.

IN WITNESS WHEREOF, the undersigned have executed this Fourth Amendment to Lease effective as of the date first set forth above.

LESSOR: LESSEE:

BALCO PROPERTIES LTD., LLC City Of Fairfield, Ca.
a California limited liability company

By:____________________________ By:__________________________ Reed Westphal
Principal Its:

Date:___________________________ Date:_________________________ Docusign Envelope ID: B7B38299-09F1-4499-8079-3DFC414B9221 6/2/2025

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SECOND AMENDMENT TO LEASE

This SECOND AMENDMENT TO LEASE (“Second Amendment”) is made effective _________, 2025 by and between BALCO PROPERTIES LTD., LLC, a California limited liability company (“Lessor”) and The City of Fairfield (“Lessee”).

RECITALS

A. Lessor and Lessee are parties to that certain Lease made effective July 1st, 2015, and amended September 1, 2020 (“First Amendment”), pursuant to which Lessor leases to Lessee approximately 5,357 square feet of space at 1891 Woolner Avenue Suite H.

Fairfield, CA. 94533. Unless otherwise specified in this Second Amendment, capitalized terms used in this Second Amendment shall have the same meanings as given in the Lease.

NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Lessor and Lessee agree as follows:

AGREEMENT

1. Lease Term: The term of the lease shall be extended for (5) five years, commencing September 1, 2025 and expiring August 31, 2030.

2. Base Rent: Lessee shall pay to Lessor as base rent for the Premises, on or before the first day of each month Three Thousand Two Hundred Fourteen Dollars and Twenty cents ($3,214.20). Rent will increase 3% annually.

Month 1-12 $3,214.20
Month 13-24 $3,310.63
Month 25-36 $3,409.95
Month 36-48 $3,512.24
Month 48-60 $3,617.61

3. Lease Remains in Effect: Except as specifically modified by this Second Amendment, the Lease shall remain in full force and effect.

4. Early Termination: Lessee may terminate this Lease at any time after Thirty (30) months upon ninety (90) calendar days written notice to Landlord if Tenant can demonstrate a loss of funding or other financial hardship that prevents Tenant Docusign Envelope ID: B7B38299-09F1-4499-8079-3DFC414B9221 May 29

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from being able to meet its lease obligations. Should Tenant choose to terminate the Lease they shall pay a one-time termination fee in the amount of Five (5) months rent.

IN WITNESS WHEREOF, the undersigned have executed this Second Amendment to Lease effective as of the date first set forth above.

LESSOR: LESSEE:

BALCO PROPERTIES LTD., LLC City Of Fairfield, Ca.
a California limited liability company

By:____________________________ By:__________________________ Reed Westphal
Principal Its:

Date:___________________________ Date:_________________________ Docusign Envelope ID: B7B38299-09F1-4499-8079-3DFC414B9221 6/2/2025

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Agenda Item No: Q.1

AGENDA REPORT
DATE: July 1, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-125 CM Declaring Fairfield as an America250 City

Declaring Fairfield as an America250 City, Marking the Celebration of our Nation’s 250 th Anniversary an Official City Initiative, and Authorizing Partnerships with other Solano County Government and Non-profit Organizations to Further America’s Semiquincentennial Celebration Funding Source: N/A

Contact: Liz Aptekar, (707) 428-7389

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
In 2026, the United States will celebrate its semiquincentennial , marking 250 years since the signing of the Declaration of Independence. This milestone offers a unique opportunity to deepen public appreciation for American history. By officially pledging as an America250 City, Fairfield commits to:
 Celebrating and commemorating the 250th anniversary of the Declaration of Independence
 Organizing and supporting planning efforts for local and national commemorative activities
 Participating in social media activations to engage the community and amplify the significance of this historic event
Through these efforts, Fairfield aims to honor the past, inspire civic pride, and contribute meaningfully to the national semiquincentennial commemoration.

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DISCUSSION
The United States Semiquincentennial Commission Act of 2016 provides a framework for the nation’s 250th anniversary. The Act encourages a wide range of activities —both official and grassroots—to honor this historic milestone. In August 2024, the Commission named former Presidents George W. B ush and Barack Obama, along with former First Ladies Laura Bush and Michelle Obama, as Honorary National Co -Chairs. Major events will be centered in historically significant cities such as Boston, Charleston, New York City, and Philadelphia.

As a pledged America250 City, Fairfield is dedicated to complementing these national efforts with local initiatives. The City’s planned activities are designed to both honor its own history and connect residents to the broader national celebration:

1. Updating a Historic Landmark
Fairfield will be a partner to invest in the restoration or enhancement of a local historic landmark.

This project will serve as a tangible reminder of the city’s unique place in American history and its ongoing commitment to preservation.

2. Call for a Veterans Memorial
Fairfield will initiate a call to establish or revitalize a Veterans Memorial. This effort will engage local veterans’ groups, historians, and the public in honoring those who have served, connecting the city’s legacy to the broader narrative of American service and sacrifice.

3. City Signature Event
Fairfield will host a signature parade that brings together residents, schools, and community organizations. The event will also include social media activations, allowing Fairfi eld to share its celebration with a national audience and participate in the larger America250 conversation.

By planning these three activities, Fairfield ensures its local commemoration is in harmony with the national vision set forth by the Semiquincent ennial Commission. These initiatives will offer meaningful opportunities for reflection, education, and celebration as the nation marks its 250th anniversary.

FINANCIAL IMPACT
Staff time, materials, and estimated partnership fundraising is $100,000.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may choose not to approve this resolution.

COORDINATED WITH
Economic and Community Development

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STAFF CONTACT
Liz Aptekar, Assistant to the City Manager
(707) 428-7389
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution

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CITY OF FAIRFIELD

RESOLUTION NO. 2025-125

DECLARING FAIRFIELD AS AN AMERICA250 CITY, MARKING THE CELEBRATION OF OUR NATION’S 250TH ANNIVERSARY AN OFFICIAL CITY INITIATIVE, AND AUTHORIZING

PARTNERSHIPS WITH OTHER SOLANO COUNTY GOVERNMENT AND NON-PROFIT ORGANIZATIONS TO FURTHER AMERICA’S SEMIQUINCENTENNIAL CELEBRATION

WHEREAS, the United States will celebrate and commemorate the 250th anniversary of the signing of the Declaration of Independence—America’s semiquincentennial on July 4, 2026; and

WHEREAS, the America250 Commission plans to commemorate and celebrate the country’s 250th anniversary with inclusive programs that inspire Am ericans to renew and strengthen our daring experiment in democracy; and

WHEREAS, America250 is a nonpartisan initiative working to engage every American in the efforts to celebrate through various initiatives and activities; and

WHEREAS, the City Council wishes to establish a semiquincentennial commitee, to be known as the “America250 (AM250) Committee” to plan and organize specific commemoration activities in advance of and in culmination with the City’s Fourth of July parade on the 250 th Anniversary of the United States of America on July 4, 2026.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The AM250 Committee will promote in advance of and culminate in a city Signature Event, the July 4th parade, with unique recognition in celebration of the City’s history and honor the military through public art.

Section 2. The number of members of the City’s AM250 Committee shall be represented by up to ten Solano County non -profit organizations serving the life time of the Committee, provided that any vacancy created shall be filled in the same manner as originally determined.

Section 3. That this AM250 Committee shall be a limited -term committee and dissolve on December 31, 2026.

Section 4. The nature and sc ope of offered City resources shall be limited to: communications and marketing, event or programmatic co-branding support for activities, and City staff time.

Section 5. Notwithstanding the City’s declaration herein, the City reserves the right to terminate, in whole or in part, the related activities for any of the following reasons:

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RES. NO. 2025-125

Page 2 ends

 City funds are not available or the City in its sole discretion does not believe it is in the best interest of the City financially
 City staff and other City resources are not available Section 6. Council approves the city manager's authority to manage this initiative without prior council approval, thereby granting broader decision-making capabilities to streamline processes related to the City of Fairfield’s America250 Committee.

PASSED AND ADOPTED this 1st day of July 2025, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

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Agenda Item No: R.1

AGENDA REPORT
DATE: July 1, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-126 CD Surplus Land Suisun Valley Road

Declaring Certain Real Property Owned by the City of Fairfield as Surplus Land

Funding Source: N/A

Contact: Jennifer Rice, (707) 428-7727

RECOMMENDED ACTION
Hold Public Hearing and adopt resolution.

STATEMENT OF ISSUE
Adoption of a Resolution declaring that certain real properties owned by the City of Fairfield (City) are surplus land, as applicable, is required pursuant to Government Code Section 54221(b)(1) before the City may take action to dispose of the properties consistent with the City’s policies or procedures.

DISCUSSION
The City is the owner in fee simple of certain real property (Property) located on Suisun Valley Road, and more specifically identified and described as Property 1 in Attachment 3 (Real Property Surplus Land List) and Attachment 4 (Property Profiles for Surplus Land). Under the Surplus Land Act, Government Code Section 54220 et seq. (Act), land that is not necessary for the City’s use shall be declared either surplus land or exempt surplus land . The disposition of surplus land and exempt surplus land is governed by the Act.

The Property identified in Attachment 3 & 4 is not currently being used by the City and City staff has evaluated the properties for their potential to be used for City work or operations, including City facilities. Staff have determined that the Property described in Attachment 3 & 4 is not necessary or suitable for the City’s use. The Act provides that land not necessary for the City’s use shall be declared either surplus l and or exempt surplus land. Sections 54221(b) of the Act defines surplus land as land that meets the conditions described in such section.

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Staff recommends that the City Council declare that the Property identified in Attachment 3 & 4 is surplus land an d not necessary or suitable for the City’s use (Surplus Land). The basis for this recommendation is as follows:

Under Government code sections 54221(b), Surplus Land is that which is owned in fee simple by any local agency for which the local agency’s g overning body takes formal action in a regular public meeting to declare the land is surplus and not necessary for the government’s use. The land described in Attachments 3 and 4 is not necessary for the City’s use, primarily because of the inability to develop on it due to its location and size. Specifically, the property does not have any potential for city use because of issues regarding its accessibility, and its proximity to the freeway. These barriers prevent the City from putting the land to a productive use.

FINANCIAL IMPACT
N/A

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
If the council has any questions, approval can be postponed until the questio ns are addressed.

The council may also decide not to approve the declaration of surplus land.

COORDINATED WITH
City Attorney’s Office

STAFF CONTACT
Jennifer Rice, Economic Development Specialist
(707) 428-7727
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Surplus Land List
Attachment 4: Property Profile

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CITY OF FAIRFIELD

RESOLUTION NO. 2025-126

DECLARING CERTAIN REAL PROPERTY OWNED BY THE CITY OF FAIRFIELD AS SURPLUS LAND

WHEREAS, the City of Fairfield is the owner in fee simple of certain real proper ty located on Suisun Valley Road and described in Attachment 3 and Attachment 4, attached hereto and made a part hereof by this reference (Property); and

WHEREAS, under the Surplus Property Land Act, Government Code Section 54220 et seq.(Act), surplus land is land owned in fee simple by the City for which the City Council takes formal action in a regular public meeting declaring the land is surplus and not necessary for the City’s use; and

WHEREAS, under the Act, the land must be declared either surplus land or exempt surplus land; and

WHEREAS, City staff has determined that the Propert y identified in Attachment 3 and 4 is not suitable for the City’s use; and

WHEREAS, the council desires to declare that the Proper ty identified in Attachment 3 and 4 is surplus land and not necessary for the City’s use.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council finds and determines that the recitals contained herein are true and correct.

Section 2. Pursuant to Section 54221(b)(1) of the Act , the council hereby declares that the Property identified in Attachment 3 & 4 is surplus land and not necessary for the City’s use. The Property is not needed for City work or operations, including City facilities. This Property does not have potential for City use because of its access issues and proximity to the freeway.

Section 3. The city clerk is hereby directed to send a notice of availability for the Property that it is surplus land, to the entiti es designated in Section 54222 of the Act (Designated Entities) by electronic mail or by certified mail in accordance with the requirements of the Act.

Section 4. The officers and staff of the City are hereby authorized, jointly and severally, to do all things which they may deem necessary or proper to effectuate the purposes of this resolution, and any such actions previously taken are hereby ratified and confirmed. Such actions include negotiating in good faith in accordance with the requirements of the Act with any of the Designated Entities that timely submit a written notice of interest to purchase or lease the Property in compliance with the Act.

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RES. NO. 2025-126

Page 2 ends

PASSED AND ADOPTED this 1st day of July 2025, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

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ATTACHMENT 3

REAL PROPERTY

SURPLUS LAND LIST
No. Address APN Description Owner Recommended
Designation

1. Suisun Valley Road 0027-260-230 6.71 acres; zoned PF COF Surplus

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ATTACHMENT 4

PROPERTY NO. 1

PROPERTY PROFILE
Address: Suisun Valley Road
APN: 0027-260-230
Ownership: City of Fairfield
Size: ±6.71 acres
Zoning: PF (Public Facility)
Notes: The City wishes to declare the 6.71 acre parcel as surplus land as the City has no public need for the parcel.

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Agenda Item No: R.2

AGENDA REPORT
DATE: July 1, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolutions 2025 -127 Through 2025 -144 PW Approving Fiscal Year 2025 -2026 Landscaping and Lighting Maintenance District Budgets and Assessments

Approving the Fiscal Year 202 5-2026 Engineer’s Reports, Confirming the Fiscal Year 202 5-2026 Diagrams and Assessments, and Ordering the Fiscal Year 202 5-2026 Improvements for Landscaping and Lighting Maintenance Districts No. 1 – Gateway, No. 3 – Waterman Highlands, No. 5 – Smith Ranch, No. 6 – Peppertree, No. 7 – Rolling Hills, No. 8 – Kolob Estates, No. 10 – Southbrook, No. 11 – Paradise Valley North, No. 12 – Downtown Business District, No. 13 – North Cordelia, No. 14 – Woodlake, No. 15 – Gold Ridge, No. 16 – Creekside at Cordelia, No. 17 – Chadbourne-Beck-Cordelia, No. 18 – Gold Ridge Park, No. 19 – Corporate Commons, No. 2023-1 (Gateway), and No. 2023-11 (Paradise Valley)

Funding Source: Various Landscaping and Lighting Maintenance District Funds

Contact: Chris Lewis, (707) 428-7089

RECOMMENDED ACTION
Hold public hearing and adopt resolutions.

STATEMENT OF ISSUE
The adoption of these resolutions will approve the fiscal year (FY) 2025-2026 engineer’s reports, confirm the FY 2025-2026 diagrams and assessments, and order the FY 2025-2026 improvements for 18 landscaping and lighting maintenance districts (LLMDs).

DISCUSSION
The City formed these special districts under the State of California Landscaping and Lighting Act of 1972, California Streets and Highways Code Section 22500, et seq., to provide a funding source for maintaining the landscaping and lighting improvements within th e various development areas.

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On June 3, 2025 , the City Council adopted Resolution Nos. 2025-80 through 2025-97 granting preliminary approval of the FY 202 5-2026 engineer’s reports, declaring intention to order the levy and collection of assessments, and providing notice of a public hearing for all 18 Districts.

The public hearing w as set for Ju ly 1, 202 5, where all interested persons would be given an opportunity to hear and be heard regarding protests and objections to the levy and collection of the proposed assessments against lots or parcels of real property within the districts for FY 2025- 2026. A notice of the public hearing was published on June 15, 2025, at least 10 days prior to the hearing.

Annual assessment amounts for each district are subject to the provisions of Proposition 218 (Prop 218) and must be set at or below (1) the assessment amount or range adopted at the time the district was formed, (2) the assessment amount or range adopted after the district was formed, but prior to the passage o f Prop218 in 1996, or (3) the assessment amount or range adopted in accordance with Prop 218 proceedings, including applicable Consumer Price Index (CPI) adjustments. The following summaries describe the proposed FY 2025 -2026 budgets, annual assessments, and any proposed rate adjustments for each district.

LLMD No. 1 – Gateway:

Landscaping and lighting maintenance services in the Gateway area were provided by LLMD No. 1 – Gateway from 1984 through June 30, 2023. However, due to the increased cost of services over time and the fixed maximum assessment rates, the revenue collected under this district was no longer sufficient to adequately fund the required services.

In FY 2022-2023, the council adopted Resolution No. 2022-210 authorizing a $165,000 loan from the Intergovernmental Loan Fund to the district. The loan was intended to minimize the disruption of services while a community engagement and Prop 218 balloting process was carried out to form a replacement district wit h higher assessment rates. The loan is repayable over five years in equal annual installments beginning in FY 2023-2024 and does not bear interest.

In June 2023, in the absence of a majority protest, the council formed LLMD No. 2023 -1 (Gateway) to replac e LLMD No. 1 – Gateway, beginning July 1, 2023. The City will continue to collect assessments under LLMD No. 1 – Gateway and utilize the district’s available cash balance to pay the annual loan installments through FY 2027 -2028. The council may consider th e dissolution of this district in FY 2028-2029.

The total FY 2025-2026 assessment levy for the Gateway district is proposed at $18,200, which is a 30% increase from the total FY 2024 -2025 assessment levy of $14,000. The increase to assessment levies is required to cover City staff administrative costs, which were not previously charged in FY 2024-2025. Assessment rates for each parcel vary depending on parcel size and are below the maximum allowable rates established in 1995.

The budget for this district includes the third annual loan payment and applicable administrative costs. The total proposed revenue is $18,796, which includes assessments of $18,200 and interest of $596. There will be no operations or maintenance services provided under this district.

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Based on the five-year budget projections included in the Engineer’s Report, the Gateway district will have sufficient revenue and cash balance to cover all loan payments and necessary expenditures through FY 2029-2030.

LMD No. 3 – Waterman Highlands:

Landscaping maintenance services in the Waterman area have been provided by LMD No. 3 – Waterman Highlands since 1987. However, due to the increased cost of services over time and the fixed maximum assessment rates, the revenue collected under this distr ict was no longer sufficient to adequately fund the required services.

In FY 2022-2023, the council adopted Resolution No. 2022 -211 authorizing a $28,000 loan from the Intergovernmental Loan Fund to the district. The purpose of the loan was to minimize the disruption of services while a community engagement and Prop 218 balloting process was carried out to form a replacement district with higher assessment rates. The loan is repayable over five years in equal annual installments beginning in FY 2023-2024 and does not bear interest.

In June 2023, a majority protest against th e formation of a replacement district was filed by the Waterman Highlands property owners, and the council abandoned the formation proceedings.

The City will continue to collect assessments and provide limited services under LMD No. 3 – Waterman Highlands.

The FY 2025-2026 assessment levy for the Waterman Highlands district is proposed to remain at the FY 2024 -2025 rate of $195 per parcel. The proposed assessment levy is the maximum rate allowable by the district’s adopted assessment range established in 1996.

The budget for this district includes operations, maintenance, administration, and the third of five annual loan repayments of $5,600. The total proposed revenue for this district is $59,313, which includes assessments of $47,190, a General Fund co ntribution of $11,662, and interest of $461. There are no special projects planned for this district.

Based on the five -year budget projections included in the Engineer’s Report, the Waterman Highlands district will have sufficient revenue and cash balan ce to cover all required loan payments through FY 2027 -2028. However, due to rising administrative costs, fixed maximum assessment rates, and a depleted cash reserve, the district’s available budget for operating expenses is projected to have an average annual decrease of 12% from FY 2026-2027 through FY 2029-2030.

The decrease in the available budget, along with the diminishing purchasing power over time due to inflation, will result in a decrease in the quantity and quality of services.

LLMD No. 5 – Smith Ranch:

Landscaping and lighting maintenance services in the Smith Ranch (also known as Rancho Solano) area have been provided by LLMD No. 5 – Smith Ranch since 1987. However, due to the increased

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cost of services over time, the revenue collected under this district was no longer sufficient to adequately fund the required services.

In FY 2022 -2023, the City conducted a community engagement and Pro 218 process to form a replacement district with higher assessment rates. In June 2023, the Smith Ranch pr operty owners filed a majority protest against the formation of a replacement district, and the council abandoned the formation proceedings. The City will continue to collect assessments and provide limited services under LLMD No. 5—Smith Ranch.

The FY 2025-2026 assessment levy for the Smith Ranch district is proposed to increase from the FY 2024-2025 rate of $723.79 per parcel to $740.43 per parcel. The proposed assessment levy is the maximum rate allowable by the district’s adopted assessment range, whi ch was established in 1999 and is adjusted each year by the October SF-Oakland-Hayward Urban Wage Earners and Clerical Workers CPI.

The budget for this district includes operations, maintenance, and administration. The total proposed revenue for this district is $927,116, which includes assessments of $888,516, a General Fund contribution of $35,373 and interest of $3,227. Special projects for this district include landscaping renovation near the security guard building on Rancho Solano Parkway and vario us irrigation repairs.

Based on the five -year budget projections included in the Engineer’s Report, the Smith Ranch district requires assessments to be levied at maximum rates and must supplement its annual revenue with an average of $29,000 from the rese rve fund balance each year to cover all necessary expenses through FY 2029 -2030. The reserve fund balance is projected to decrease from $322,736 in FY 2025-2026 to $179,469 in FY 2029-2030 (approximately 44%).

LMD No. 6 – Peppertree:

Landscaping maintenance services in the Peppertree area have been provided by LMD No. 6 – Peppertree since 1987. Due to the increased cost of services over time and the fixed maximum assessment rates, the revenue collected under this district was no longer sufficient to adequately fund the required services.

In FY 2022-2023, the council adopted Resolution No. 2022 -212 authorizing a $28,000 loan from the Intergovernmental Loan Fund to the district. The loan was intended to minimize the disruption of services while a communit y engagement and Prop 218 balloting process were carried out to form a replacement district with higher assessment rates. The loan is repayable over five years in equal annual installments beginning in FY 2023-2024 and does not bear interest.

In June 2023, the Peppertree property owners filed a majority protest against the formation of a replacement district, and the council abandoned the formation proceedings. The City will continue to collect assessments and provide limited services under LMD No. 6—Peppertree.

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The FY 2025 -2026 assessment levy for the Peppertree district is proposed to remain at the FY 2024-2025 rate of $60 per parcel. The proposed assessment levy is the maximum rate allowable by the district’s adopted assessment range established in 1996.

The budget for this district includes operations, maintenance, administration, and the third of five annual loan repayments of $5,600. The total proposed revenue for this district is $28,725, which includes assessments of $28,320 and inter est of $405. There are no special projects planned for this district.

Based on the five -year budget projections included in the Engineer’s Report, the Peppertree district will have sufficient revenue and cash balance to cover all required loan payments through FY 2027 -2028. However, due to the fixed maximum assessment rates, the district must supplement its annual revenue with an average of over $4,000 from the reserve cash balance each year to cover all necessary expenses through FY 2029 -2030. The reserv e cash balance is projected to decrease from $40,446 in FY 2025 -2026 to $3,032 in FY 2029 -2030 (approximately 93%).

The district’s revenue and existing cash balance will allow the budget to remain relatively stable through FY 2029 -2030, but the quantity a nd quality of services will decrease as the district’s purchasing power diminishes over time due to inflation.

LLMD No. 7 – Rolling Hills:

Landscaping and lighting maintenance services in the Rolling Hills area have been provided by LLMD No. 7 – Rolling Hills since 1988. However, due to the increased cost of services over time and the fixed maximum assessment rates, the revenue collected under this district was no longer sufficient to adequately fund the required services.

In FY 2021-2022, the council adopted Resolution No. 2022-97 authorizing a $410,000 loan from the Intergovernmental Loan Fund to the district. The purpose of the loan was to minimize the disruption of services while a community engagement and Prop 218 balloting process was carried out to form a replacement district with higher assessment rates. The loan is repayable over five years in equal annual installments beginning in FY 2023-2024 and does not bear interest.

In June 2023, the Rolling Hills property owners filed a majority protest against the formation of a replacement district, and the council abandoned the formation proceedings. The City will continue to collect assessments and provide limited services under LLMD No. 7—Rolling Hills.

The FY 2025 -2026 assessment levy for the Rol ling Hills district is proposed to remain at the FY 2024-2025 rates of $300 per parcel in the Rolling Hills development and $250 per parcel in the Serpas Ranch development. The assessments for commercial properties at the intersection of Hilborn Road and Lyon Road are proposed to increase by the October SF-Oakland-Hayward Urban Wage Earners and Clerical Workers CPI. These proposed assessment levies are the maximum rates allowable by the district’s adopted assessment ranges.

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The budget for this district in cludes operations, maintenance, administration, and the third of five annual loan repayments of $82,000. The total proposed revenue for this district is $356,115, which includes assessments of $319,425, a General Fund contribution of $35,374, and interest of $1,316. There are no special projects planned for this district.

Based on the five -year budget projections included in the Engineer’s Report, the Rolling Hills district budget for operating expenses will be reduced from $298,728 (as budgeted in FY 202 4- 2025) to $269,000 over the next three fiscal years to cover all required loan payments through FY 2027 -2028. Additionally, revenues will be supplemented with the district’s reserve cash balance over the next five years. The reserve cash balance is projected to decrease from $131,589 in FY 2025-2026 to $10,223 in FY 2029-2030 (approximately 92%).

LLMD No. 8 – Kolob Estates:

Landscaping and lighting maintenance services in the Kolob area have been provided by LLMD No. 8 – Kolob Estates since 1989. Due to the increased cost of services over time and the district’s fixed maximum assessment rates, the revenue collected under this district was no longer sufficient to adequately fund the required services.

In FY 2022-2023, the City conducted a community enga gement and Prop 218 process to form a replacement district with higher assessment rates. In June 2023, a majority protest against the formation of a replacement district was filed by the Kolob Estates property owners, and the council abandoned the formation proceedings. The City will continue to collect assessments and provide limited services under LLMD No. 8 – Kolob Estates.

The FY 2025 -2026 assessment levy for the Kolob district is proposed to remain at the FY 2024 - 2025 rate of $400 per parcel. The proposed assessment levy is the maximum allowable rate by the district’s adopted assessment range established in 1994.

The budg et for this district includes operations, maintenance, and administration. The total proposed revenue for this district is $53,703, which includes assessments of $52,000, a General Fund contribution of $1,040, and interest of $663. There are no special projects planned for this district.

Based on the five -year budget projections included in the Engineer’s Report, the Kolob district must supplement its annual revenue with an average of $12,500 from the reserve fund balance each year to cover all necessary expenses through FY 2029 -2030. The reserve cash balance is projected to decrease from $66,250 in FY 2025 -2026 to $3,350 in FY 2029 -2030 (approximately 95%).

The district’s revenue and existing cash balance will allow the budget to remain relatively stable through FY 2029 -2030, but the quantity and quality of services will decrease as the district’s purchasing power diminishes over time due to inflation.

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LLMD No. 10 – Southbrook:

Landscaping and lighting maintenance services in the Southbrook area have been provided by LLMD No. 10 – Southbrook since 1989.

The FY 2025 -2026 assessment levies for the Southbrook district are proposed to increase from the FY 2024-2025 rates as shown in Section 4 of the proposed Engineer’s Report. The proposed assessments do not exceed the maximum allowable rates adopted by the district.

The maximum assessment rates for parcels included in the original district formation are adjusted each year by the October SF -Oakland-Hayward Urban Wage Earners and Clerical Workers CPI, and the maximum assessment rates for parcels included in Annexation Nos. 1 -10 are adjusted each year by the October SF-Oakland-Hayward All Urban Consumers CPI.

The budget for this district includes operations, maintenance, and administration. The total proposed revenue for this district is $740,358, which includes assessments of $733,212, General Fund contributions of $4,458, and interest of $2,689. There are no special projects planned for this district.

Based on the five -year budget projections included in the Engineer’s Report, the Southbrook district will require assessments to be levied at maximum rates through FY 2029-2030 to provide all required services and achieve the appropriate cash (65%) and repair (25%) reserve balances as described in Resolution No. 1991-213b.

LLMD No. 11 – Paradise Valley North:

Landscaping and lighting maintenance services in the Paradise Valley area were provided by LLMD No. 11 – Paradise Valley North from 1989 through June 30, 2023. Due to the increased cost of services over time and the fixed maximum assessment rates, the revenue collected under this district was no longer sufficient to adequately fund the required services.

In FY 2021-2022, the council adopted Resolution No. 2022 -98 authorizing a $175,000 loan from the I ntergovernmental Loan Fund to the district. The loan was intended to minimize the disruption of services while a community engagement and prop 218 balloting process was carried out to form a replacement district with higher assessment rates. The loan is re payable over five years in equal annual installments beginning in FY 2023-2024 and does not bear interest.

In June 2023, in the absence of a majority protest, the council formed LLMD No. 2023 -11 (Paradise Valley) to replace LLMD No. 11 – Paradise Valley North, beginning July 1, 2023. The city will continue to collect assessments under LLMD No. 11 – Paradise Valley North and utilize the district’s available fund balance to pay the annual loan installments through FY 2027 -2028. The council may consider the dissolution of this district in FY 2028-2029.

The FY 2025-2026 assessment levy for the Paradise Valley North district is proposed to increase from the FY 2024 -2025 rate of $14.66 per unit to $16.86 per unit. The increase to assessment levies is required to cover city staff administrative costs, which were not previously charged in FY

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2024-2025. The proposed assessment levy does not exceed the maximum rate allowable by the district’s adopted assessment range established in 1995.

The budget for this district includes a third of five annual loan repaymen ts of $35,000 and applicable administrative costs. The total proposed revenue is $23,520, which includes assessments of $22,998 and interest of $522. There will be no operations or maintenance services provided under this district.

Based on the five-year budget projections included in the Engineer’s Report, the Paradise Valley North district will have sufficient revenue and cash balance to cover all necessary expenditures and loan payments through FY 2027-2028.

LLMD No. 12 – Downtown Business District:

Landscaping and lighting maintenance services in the Downtown area have been provided by LLMD No. 12 – Downtown Business District since 1991. Due to the increased cost of services over time and the fixed maximum assessment rates, the revenue collected under this district was no longer sufficient to adequately fund the required services.

In FY 2022-2023, the council adopted Resolution No. 2022 -213 authorizing a $40,000 loan from the Intergovernmental Loan Fund to the district. The purpose of the loan was to minimize the disruption of services while a community engagement and prop 218 balloting process was carried out to form a replacement district with higher assessment rates. The loan is repayable over five years in equal annual installments beginning in FY 2023-2024 and does not bear interest.

In June 2023, a majority protest against the formation of a replacement district was filed by the Downtown Business District property owners, and the council abandoned the formation proceedings. The City will continu e to collect assessments and provide limited services under LLMD No. 12 – Downtown Business District.

The FY 2025-2026 assessment levies for the Downtown Business District are proposed to remain at the amounts levied in FY 2024 -2025. The proposed assessm ent levies for individual parcels vary by parcel size and are the maximum rates allowable by the district’s adopted assessment range established in 1997.

The budget includes operations, maintenance, administration, and the third of five annual loan repayments of $8,000. The total proposed revenue for this district is $62,269, which includes assessments of $62,020 and interest of $2 49. There are no special projects planned for this district.

Based on the five -year budget projections included in the Engin eer’s Report, the Downtown Business District will have sufficient revenue and cash balance to cover all required loan payments through FY 2027 -2028. However, due to the district’s fixed maximum assessment rates, the district must supplement its annual reve nue with an average of over $5,000 from the reserve cash balance each year to cover all necessary expenses through FY 2029 -2030. The

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reserve cash balance is projected to deplete from $49,982 in FY 2025 -2026 to $730 in FY 2029 - 2030.

The district’s revenue and existing cash balance will allow the budget for operating expenses to remain relatively stable through FY 2029 -2030, but the quantity and quality of services will decrease as the district’s purchasing power diminishes over time due to inflation.

LLMD No. 13 – North Cordelia:

Landscaping and lighting maintenance services in the North Cordelia area have been provided by LLMD No. 13 – North Cordelia since 1990. However, due to the increased cost of services over time and the fixed maximum assessment rates in the majority of the district, the revenue collected under this district was no longer sufficient to adequately fund the required services.

In FY 2021-2022, the council adopted Resolution No. 2022-299 authorizing a $151,000 loan from the Intergovernmental Loan Fund to the district. The purpose of the loan was to minimize the disruption of services while a community engagement and prop 218 balloting process was carried out to form a replacement district with higher assessment rates. The loan is repayable over five years in equal annual installments beginning in FY 2023-2024 and does not bear interest.

In June 2023, a majority protest against the formation of a replacem ent district was filed by the North Cordelia property owners, and the council abandoned the formation proceedings. The City will continue to collect assessments and provide limited services under LLMD No. 13 – North Cordelia.

The FY 2025-2026 assessment levies for the North Cordelia district are proposed to increase from the FY 2024-2025 rates as shown in Section 4 of the proposed Engineer’s Report. The proposed assessment levies do not exceed maximum rates adopted by the district.

The maximum assessment rates for parcels included in the original district formation were not approved with an annual CPI adjustment, however the maximum assessment rates for parcels included in Annexation Nos. 1-3 are adjusted each year by the October SF -Oakland-Hayward All Urban Consumers CPI.

The budget includes operations, maintenance, administration, and the third of five annual loan repayments of $30,200. The total proposed revenue for this district is $ 672,996, which includes assessments of $641,771, a General Fund contribution of $30,172, and interest of $1,054. There are no special projects planned for this district.

Based on the five-year budget projections included in the Engineer’s Report, the North Cordelia district will have sufficient revenue and cash balance to cover all required loan payments through FY 2027-2028. However, the reserve cash balance is projected to decrease from $105,390 in FY 2025-2026 to $11,028 in FY 2029-2030 (approximately 88%).

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The district’s revenue and existing cash balance will allow inc remental increases to the budget for operating expenses through FY 2029 -2030, but the quantity and quality of services will decrease as the district’s purchasing power diminishes over time due to inflation.

LLMD No. 14 – Woodlake:

Landscaping and lightin g maintenance services in the Woodlake area have been provided by LLMD No. 14 - Woodlake since 2001.

The FY 2025-2026 assessment levies for the Woodlake district are proposed to increase from the FY 2024 -2025 rates as shown in Section 4 of the proposed En gineer’s Report. The proposed assessment levies do not exceed the maximum rates adopted by the district. All maximum assessment rates are adjusted each year by the October SF -Oakland-Hayward All Urban Consumers CPI.

The budget includes operations, mainten ance, and administration. The total proposed revenue for this district is $427,748, which includes assessments of $389,443, a General Fund contribution of $25,770, and interest of $12,535. There are no special projects planned for this district.

Based on the five -year budget projections included in the Engineer’s Report, the Woodlake district will require assessment levies to be increased approximately 7% each year to provide all required services and maintain the appropriate cash (65%) and repair (25%) reserve balances as described in Resolution No. 1991-213b. Notwithstanding the annual increase, future assessment levies will be at or below the maximum allowable rate.

LLMD No. 15 – Gold Ridge:

Landscaping and lighting maintenance services in the Gold Ridg e area have been provided by LLMD No. 15 – Gold Ridge since 2001.

The FY 2025-2026 assessment levies for the Gold Ridge district are proposed to increase from the FY 2024-2025 rates as shown in Section 4 of the proposed Engineer’s Report. The FY 2025 -2026 assessment levies include an administrative adjustment from FY 2024 -2025. The FY 2024 -2025 maximum assessment rate for parcels in Annexation No. 1 was calculated based on an estimated CPI of 5% instead of the actual CPI of 2.4%. Since assessment levies for each parcel are based on a proportionate share of the total district budget, all parcels were affected. The corrected calculations result in a 1% or less assessment levy adjustment to each parcel in FY 2025-2026.

The proposed assessment levies do not e xceed the maximum rates adopted by the district. All maximum assessment rates are adjusted each year by the October SF -Oakland-Hayward All Urban Consumers CPI.

The budget includes operations, maintenance, and administration. The total proposed revenue for this district is $555,046, which includes assessments of $524,631, a General Fund contribution of $20,395, and interest of $10,019. Special projects planned for this district include landscape renovation and repair.

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Based on the five -year budget projections included in the Engineer’s Report, the Gold Ridge district will require assessment levies to be increased approximately 7% each year from FY 2026- 2027 through FY 2029 -2030 to provide all required services and maintain the appropriate cash (65%) and repair (25%) reserve balances as described in Resolution No. 1991 -213b.

Notwithstanding the annual increase, future assessment levies will be at or below the maximum allowable rate.

LLMD No. 16 – Creekside at Cordelia:

Landscaping and lighting maint enance services in the Creekside area have been provided by LLMD No. 16 – Creekside at Cordelia since 2003.

The proposed FY 2025-2026 assessment levies for the Creekside at Cordelia district are proposed as follows: levies for parcels in the Enclave at Red Top development is proposed to increase from the FY 2024-2025 rate of $395.71 per unit to $405.20 per unit; and levies for parcels in all other subdivisions are proposed to increase from the FY 2024 -2025 rate of $398.62 per parcel to $408.18 per parcel.

The proposed assessment levies are the maximum rates adopted by the district. All maximum rates are adjusted each year by the October SF-Oakland-Hayward All Urban Consumers CPI.

The budget for this district includes operations, maintenance, and administration. The total proposed revenue for this district is $92,950, which includes assessments of $84,106, General Fund contributions of $8,555, and interest of $290. There are no special projects planned for this district.

Based on the five -year budget pr ojections included in the Engineer’s Report, the Creekside at Cordelia district will require assessments to be levied at maximum rates through FY 2029 -2030 to provide all required services and achieve the appropriate cash (65%) and repair (25%) reserve balances as described in Resolution No. 1991-213b.

LLMD No. 17 – Chadbourne-Beck-Cordelia (CBC):

Landscaping and lighting maintenance services in the commercial area between Chadbourne Road, Beck Avenue, and Cordelia Road have been provided by LLMD No. 17 – CBC since 2003.

The total FY 2025-2026 assessment levy for the CBC district is proposed at $306,927, which is a 9% increase from the total FY 2024-2025 assessment levy of $281,585. Assessment rates for each parcel vary depending on parcel size and are below the maximum allowable rate for each parcel established in 2003. All maximum rates are adjusted each year by the October SF -Oakland- Hayward All Urban Consumers CPI.

The budget for this district includes operations, maintenance, and administration. The total proposed revenue for this district is $314,026, which includes assessments of $306,927 and interest of $7,099. There are no special projects planned for this district.

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Based on the five-year budget projections included in the Engineer’s Report, the CBC district will require assessment levies to be increased approximately 9% each year through FY 2029-2030 to provide all required services and achieve the appropriate cash (65%) and repair (25%) reserve balances as described in Resolution No. 1991-213b. Notwithstanding the annual increase, future assessment levies will be at or below the maximum allowable rates.

LLMD No. 18 – Gold Ridge Park:

Landscaping and lighting maintenance services at the Gary Falati Park (also known as the Gold Ridge Park) have been provided by LLMD No. 18 – Gold Ridge Park since 2008.

The FY 2025 -2026 assessment levies for the Gold Ridge Park district are proposed to decrease from the FY 2024 -2025 rates as shown in Section 4 of the proposed Engineer’s Report. The proposed assessment levies do not exceed maximum rates adopted by the district. All maximum assessment rates are adjusted each year by the October SF -Oakland-Hayward All Urban Consumers CPI.

The budget includes operations, maintenance, and administration. The total pro posed revenue for this district is $118,273, which includes assessments of $95,684, a General Fund contribution of $18,265, and interest of $4,324. There are no special projects planned for this district.

Based on the five -year budget projections included in the Engineer’s Report, the assessment levies for the Gold Ridge Park district will remain the same each year through FY 2029-2030. The district will continue to supplement revenue with the existing fund balance reserves to achieve the appropriate cash (65%) and repair (25%) reserve balances as described in Resolution No. 1991-213b.

LLMD No. 19 – Corporate Commons:

Landscaping and lighting maintenance services in the area near Suisun Valley Road and Business Center Drive have been provided by LLMD No. 19 – Corporate Commons since 2003.

The total FY 2025 -2026 assessment levy for the Corporate Commons district is proposed to remain at the same total assessments levied in FY 2024 -2025. Assessment rates for each parcel vary depending on parcel size and are below the maximum allowable rate for each parcel established in 2010. All maximum assessment rates are adjusted each year by the October SF - Oakland-Hayward All Urban Consumers CPI.

The budget for this d istrict includes operations, maintenance, and administration. The total proposed revenue for this district is $129,548, which includes assessments of $127,192, and interest of $2,356. There are no special projects planned for this district.

Based on the f ive-year budget projections included in the Engineer’s Report, the Corporate Commons district will require an average annual increase of 17% to the assessments levied

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Fairfield City CouncilJuly 1, 2025

Fairfield City Council
July 1, 2025