Fairfield City Council
October 21, 2025

CITY OF FAIRFIELD

CITY COUNCIL

MEETING AGENDA

Tuesday, October 21, 2025, 6:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom
Notice to Public
The City of Fairfield is committed to providing meeting facilities that are accessible to persons with disabilities and/or have language barriers. To request meeting materials in alternative formats, or to request a sign language interpreter, realtime captioning, or other accommodation, please contact the City Clerk's Office, at least 72 hours in advance of the meeting at (707) 428-7400.

For individuals with hearing or speaking limitations, dial 711 or (800) 735-2922 (English). For Spanish, Tagalog or other language, please dial (800) 855-3000 and provide the communication assistant with the following City telephone number: (707) 399-4010.

DISCLOSURE OF CAMPAIGN CONTRIBUTIONS:

Pursuant to Government Code 84308, City Council Members are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the City Council Member received more than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item in the 12 months prior to the date the item is on the agenda. Members of the City Council who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to a City Council Member in the 12 months prior to the date the item is on the agenda are required to disclose that fact for the official record of the subject proceedings. Disclosures must include the amount of the campaign contribution and identify the recipient City Council Member and may be made either in writing to the City Clerk before the agenda item or by verbal disclosure during consideration.

Members of the public can observe the meeting on Roku City of Fairfield, Xfinity Channel 26, AT&T U-Verse Channel 99, and web streamed live at www.youtube.com/FFCATV. The public may join the meeting via Zoom at: https://fairfield.ca.gov/zoomcitycouncil or via phone (408) 638-0968, Webinar ID: 814 7538 5275, Passcode: 7074287400
Pages
A. CALL TO ORDER 6:00 PM
B. ROLL CALL
Councilmember Doug Carr
Councilmember Doriss Panduro
Councilmember Manveer Sandhu
Councilmember Scott Tonnesen
Councilmember K. Patrice Williams
Vice Mayor Pam Bertani
Mayor Catherine "Cat" Moy
C. INVOCATION - Pastor Jeff Hood of First Baptist Church D. PLEDGE OF ALLEGIANCE
E. COUNCIL REPORTS
F. CITY MANAGER'S REPORT
G. CITY ATTORNEY'S REPORT
H. CITY CLERK'S REPORT
I. PRESENTATIONS
I.1 Proclamation Declaring Breast Cancer Awareness Month Presented by Mayor Catherine Moy
I.2 Proclamation Declaring Filipino American History Month Presented by Vice- Mayor Pam Bertani
I.3 Proclamation and Poem Declaring Diwali Festival of Lights Presented by Councilmember Manveer Sandhu and Poet Laureate Michael Wyly J. PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters, not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back To the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item please use the “raise your hand” feature or press *9 on your phone. Speakers are limited to three minutes per item, as determined by the mayor.

K. CONVENE JOINT MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY The holding of a joint meeting of the City Council and Housing Authority entitles the councilmembers to receive additional compensation of $35 for attending this joint meeting.

L. HOUSING AUTORITY CONSENT CALENDAR
L.1 Resolution HA2025-04 HD Approving Additional Funding to the OutsourceIT Housing Quality Inspection Contract
10

Authorizing the Executive Director to Approve an Additional $135,000 and to Execute Amendment No. 1 with OutsourceIT for Housing Quality Standard Services to the Fairfield Housing Authority
Funding Source: $135,000; Housing Authority Administrative Fund Contact: Tanya Tran, (707) 428-7391
Recommended Action:

Adopt resolution.

M. RECONVENE MEETING OF THE CITY COUNCIL
N. CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the City Council or the public requests that separate action be taken on a specific item.

Recommended Action:

To approve the consent calendar.

N.1 CM Approval of Meeting Minutes for September 2025 18 Approval of Meeting Minutes for September 2025
Funding Source: N/A
Contact: Esther Beavers, (707) 428-7402
Recommended Action:

Approve the meeting minutes.

N.2 Resolution 2025-195 PW Fiscal Year 2025-2026 Transportation Development Act Claim
35 Authorizing the Filing of a Claim with the Metropolitan Transportation Commission for Allocation of Transportation Development Act and State Transit Assistance Funds for Fiscal Year 2025-2026
Funding Source: N/A
Contact: Melissa Minton, (707) 434-3804
Recommended Action:

Adopt resolution.

N.3 Resolution 2025-196 PW Proposition 218 Written Communication Requirements
39 Responding to Written Communications in Connection with Proposed Increases and Modifications to the City’s Water Rates Received by the City’s Deadline for Submittal of Written Objections to the Proposed Water Rates Pursuant to Assembly Bill 2257

Funding Source: N/A
Contact: Michael Hether, (707) 428-7493
Recommended Action:

Adopt resolution.

N.4 Resolution 2025-197 PW Telstar Instruments Contractor’s Service Agreement 48 Authorizing the City Manager to Execute a Contractor’s Services Agreement Between the City of Fairfield and Telstar Instruments for the Southbrook 1 and 2 Pump Station Upgrades
Funding Source: $352,663; Water Capital Fund
Contact: Michael Hether, (707) 428-7493
Recommended Action:

Adopt resolution.

N.5 Resolution 2025-198 PW Canon Station Planning Area 4 – Neighborhood 6 Subdivision Improvements Acceptance
86 Accepting the Canon Station Planning Area 4 – Neighborhood 6 Subdivision Improvements as Complete
Funding Source: N/A
Contact: Tom Martian, (707) 428-7478
Recommended Action:

Adopt resolution.

N.6 Resolution 2025-199 PW Budget Adjustment for Landscaping and Lighting Maintenance District No. 7 – Rolling Hills
89 Authorizing an Update to the Fiscal Year 2025-2026 Landscaping and Lighting Maintenance District No. 7 – Rolling Hills Budget for Proposition 218 Engineering and Consulting Services
Funding Source: $32,946; LLMD No. 7 – Rolling Hills Fund Contact: Chris Lewis, (707) 428-7089
Recommended Action:

Adopt resolution.

N.7 Resolutions 2025-200 and 2025-201 PW Installing Solar and Roller Shades and Floor Replacement for City Hall
94 Resolution 2025-200 Authorizing the City Manager to Approve a Contractor Service Agreement with Toni Parkhurst Inc. dba Budget Blinds of Fairfield/Vacaville to Provide and Install Signature Series Solar and Roller Shades for City Hall, Updating the 5-Year Capital Improvement Plan, and Authorizing an Update to the Fiscal Year 2025-2026 Budget; and

Resolution 2025-201 Authorizing the City Manager to Approve a Contractor Service Agreement with All County Flooring to Provide and Install Floor Replacement for City Hall, Updating the 5-Year Capital Improvement Plan, and Authorizing an Update to the Fiscal Year 2025-2026 Budget Funding Source: $286,232; Construction License Tax Fund Contact: Peter Peirce, Building Maintenance Manager, (707) 428-7563 Recommended Action:

Adopt resolutions.

N.8 Resolution 2025-202 IT Microsoft Renewal with Crayon Software Experts, LLC 145 Approving Renewal of Microsoft Enterprise Agreement for On-Premises Licensing with Crayon Software Experts, LLC
Funding Source: $382,590; Computer Fund
Contact: Naveed Ashraf, (707) 428-7582
Recommended Action:

Adopt resolution.

N.9 Resolution 2025-203 IT CDW Government Purchase for Virtual Servers 154 Authorizing the Purchase of Virtual Servers from CDW Government Funding Source: $997,072; Computer Fund
Contact: Naveed Ashraf, (707) 428-7582
Recommended Action:

Adopt resolution.

N.10 Resolution 2025-204 IT Cybersecurity Purchase with ePlus 706 Approving the Purchase for Security Operations Center, Security Information and Event Management Services, and Managed Risk Services with ePlus, Inc.

Funding Source: $907,031; Computer Fund
Contact: Naveed Ashraf, (707) 428-7542
Recommended Action:

Adopt resolution.

N.11 Resolution 2025-205 PD California Office of Traffic Safety 2025-26 Selective Traffic Enforcement Program Grant
713
Approving Acceptance of the California Office of Traffic Safety 2025-26 Selective Traffic Enforcement Program Grant and Approval of Activities to Reduce Traffic Collisions and Fatalities Due to Unsafe Driving Funding Source: N/A

Contact: Dan Marshall, (707) 580-1055
Recommended Action:

Adopt resolution.

N.12 Resolution 2025-206 FN Authorizing the Director of Finance to Write Off Uncollectible Debt
738
Authorizing the Director of Finance to Write Off Uncollectible Debt Funding Source: N/A
Contact: John Furtado, (707) 428-7629
Recommended Action:

Adopt resolution.

O. NEW BUSINESS
O.1 PW Updated Landscape Oversight Committee Recommendations for Landscaping and Lighting Maintenance District Proposition 218 Balloting Process
742
Discussion and Direction Regarding Landscape Oversight Committee Recommendations for Modified Timeline for Landscaping and Lighting Maintenance District Proposition 218 Balloting Process
Funding Source: N/A
Contact: Chris Lewis, (707) 428-7089
Recommended Action:

Receive report, open discussion, and provide direction to staff.

O.2 Resolution 2025-207 HR Amending Terms and Conditions for Fairfield Police Managers’ Association Memorandum of Understanding
747
Amending the Terms and Conditions of the Memorandum of Understanding for the Fairfield Police Managers’ Association
Funding Source: N/A
Contact: Farbod Pirouzmand (707) 428-7397
Recommended Action:

Adopt resolution.

O.3 Resolution 2025-208 CM Community Action Partnership of Solano Joint Powers Authority Memorandum of Understanding
794
Authorizing the City Manager to Approve a Memorandum of Understanding Between Community Action Partnership of Solano Joint Powers Authority; Solano County; and the Cities of Benicia, Fairfield, Rio Vista, Suisun City, Vacaville, and Vallejo to Partially Fund the Coordinated Entry System Funding Source: $239,743; General Fund

Contact: April Cobb (707) 428-7609
Recommended Action:

Adopt resolution.

O.4 Resolution 2025-209 and Ordinance 2025-10 CD Building Standards Code Adoption
887
Resolution 2025-209 Approving Required Findings Relating to the Adoption and Amendment of the 2025 California Building Standards Code (Also Known as Chapter 5 Building and Housing Code of the City of Fairfield Municipal Code); and
Ordinance 2025-10 Repealing and Replacing Chapter 5 of the City of Fairfield Municipal Code (Also Known as the City of Fairfield Building and Housing Code), Adopting by Reference Title 24, of the 2025 California Code of Regulations, Known Collectively as the California Building Standards Code; Respectively Part 2, California Building Code; Part 2.5, California Residential Building Code; Part 3, California Electrical Code; Part 4, California Mechanical Code; Part 5, California Plumbing Code; Part 6, California Energy Code; Part 7, California Wildland Urban Interface Code; Part 8, California Historical Building Code; Part 9, California Fire Code (as Amended in Chapter 8 of the City of Fairfield Municipal Code); Part 10, California Existing Building Code; Part 11, California Green Building Standards Code (CALGreen Code); Part 12, California Referenced Standards Code, and Also Adopting the 2024 International Property Maintenance Code, and Supplementary Secondary References Funding Source: N/A
Contact: Jeff Thomas (707) 428-7442
Recommended Action:

Adopt resolution, waive full reading, read by title only, and introduce ordinance for first reading.

O.5 Resolution 2025-210 and Ordinance 2025-11 FD Fire Code Amendments 935 Resolution 2025-210 Repealing and Replacing Chapter 8 (Fire Prevention Code) of the Fairfield City Code, Adopting by Reference California Code of Regulations, Title 24, Part 7, Part 9, Known as the 2025 California Fire Code, with Amendments to Reflect Local Conditions, and Adopting by Reference Certain Provisions of the 2024 International Fire Code; and Ordinance 2025-11 Amending Chapter 8 (Fire Protection) of the Fairfield City Code, Adopting by Reference California Code of Regulations, Title 24, Part 7, Part 9, Known as the 2025 California Fire Code, with Amendments to Reflect Local Conditions, and Adopting by Reference Certain Provisions of the 2024 International Fire Code
Funding Source: N/A
Contact: Steven Conti, (707) 428-7550
Recommended Action:

Adopt resolution, waive full reading, read by title only, and introduce ordinance for first reading.

P. PUBLIC HEARINGS
P.1 Ordinance 2025-09 CD Mobile Food Vending and Licensing 953 Creating Chapter 5F (Mobile Food Vending and Licensing Ordinance) of the Fairfield Municipal Code to Establish Mobile Food Vendor Regulations Funding Source: N/A
Contact: Keisha Mamaril, (707) 428-7039
Recommended Action:

Hold public hearing; waive full reading, read by title only, and introduce ordinance for first reading.

P.2 Resolution 2025-211 FN Updated Fee Schedule 969
Amending the Master Fee Schedule for Fiscal Year 2025-2026 Police Fees Contact: John Furtado, (707) 428-7629
Recommended Action:

Hold public hearing and adopt resolution.

P.3 Continued Resolution 2025-212 CD Approving an Addendum to the Villages at Fairfield EIR and Approving a General Plan Amendment for Parkside. Ordinance 2025-12 CD Parkside Zone Change
999
Continued Resolution 2025-212 Approving an Addendum (ER2025-0024) to the Villages at Fairfield Environmental Impact Report (SCH 2004032064) and Approving a General Plan Amendment (GPA2025-002) to Redesignation the Parkside Project Site, a Vacant 7.99-Acre Site Located East of Passion Lane, South of Gulf Drive, and North of the Linear Park Trail (Assessor’s Parcel Number [APN]: 0170- 010-052) from Public Facilities to Residential Medium Density; and
Ordinance 2025-12 Amending Chapter 25, Article I, Section 25.12.3of the Fairfield City Code (Also Known as the City of Fairfield Zoning Map) to Rezone the Parkside Site, a Vacant 7.99-Acre Site Located East of Passion Lane, South of Gulf Drive, and North of the Linear Park Trail (Assessor’s Parcel Number [APN]:
0170- 010-052) from Public Facilities (PF) to Residential Medium (RM) Funding Source: N/A
Contact: Meily M Sheehan, (707) 428-7474
Recommended Action:

N/A
Q. ADJOURN
ADJOURN TO TUESDAY, NOVEMBER 4, 2025, 6:00 P.M., HARRY T. PRICE MEMORIAL

COUNCIL CHAMBER.

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.

PUBLIC NOTIFICATION
I, Kelly Ballard, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 1000 Webster Street, Fairfield, California on Thursday, October 16, 2025.

Agenda Item No: L.1

AGENDA REPORT
DATE: October 21, 2025

TO: Fairfield Housing Authority Chair and Commissioners

FROM: David Gassaway, Executive Director

SUBJECT: Resolution HA2025-04 HD Approving Additional Funding to the OutsourceIT Housing Quality Inspection Contract

Authorizing the Executive Director to Approve an Additional $135,000 and to Execute Amendment No. 1 with Outsource IT for Housing Quality Standard Services to the Fairfield Housing Authority

Funding Source: $135,000; Housing Authority Administrative Fund

Contact: Tanya Tran, (707) 428-7391

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The U.S. Department of Housing and Urban Development (HUD) requires the Fairfield Housing Authority (FHA) to complete Housing Quality Standards (HQS) inspections of potential units before executing a Housing Assistance Payment (HAP) contract. The inspection must be completed at least annually for housing programs that the FHA administers, such as the Housing Choice Vouche r (HCV) Program. To meet HUD’s inspection requirements, FHA utilizes the vendor, OutsourceIT, to manage all inspection-related responsibilities. The Housing Authority has procured OutsourceIT and utilized its services over the last two years.

DISCUSSION
HUD requires all Housing Authorities to conduct HQS assessments of all HCV -supported units in a timely and accurate manner. To this end, FHA contracted with OutsourceIT in 2023 and desires to add additional funds to the contract to cover contract costs until May 2028. Staff requests that FHA be approved to add additional funds to the existing inspection contract for an amount of $135,000 to be added to the OutsourceI T contract budget to complete the HUD -required inspections. After this amendment, the new total contract amount to provide the critical inspection services will increase to $195,000 over the contract term until May 2028.

FINANCIAL IMPACT
The FHA’s request for an additional $135,000 to be added to the OutsourceIT contract will allow the FHA to complete inspection requirements that secure over $10,000,000 in rental assistance funding from HUD. The contract funds will be paid from the Housing Authority Administrative Fund (Fund 151).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
If the Chair and Commissioners choose not to move forward with this item, the longevity of the HCV program could be jeopardized and risk critical rental assistance subsidies to many vulnerable people in the City of Fairfield. FHA will not be able to comply with HQS Inspections and risk losing over $10,000,000 in rental assistance funding from HUD that helps secure safe, sanitary , and quality housing for low-income households in Fairfield.

COORDINATED WITH
N/A

STAFF CONTACT
Tanya Tran, Housing Division Manager
(707) 428-7391
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Amendment
Attachment 4: Original Services Contract

FAIRFIELD HOUSING AUTHORITY

RESOLUTION NO. HA2025-04

AUTHORIZING THE EXECUTIVE DIRECTOR TO APPROVE AN ADDITIONAL $135,000 AND TO EXECUTE AMENDMENT NO. 1 WITH OUTSOURCEIT FOR HOUSING QUALITY STANDARD

SERVICES TO THE FAIRFIELD HOUSING AUTHORITY

WHEREAS, the Fairfield Housing Authority (FHA) is responsible for ensuring compliance with Housing Quality Standards as mandated by the U.S. Department of Housing and Urban Development (HUD); and

WHEREAS, FHA entered into a contract with OutsourceI T to provide Housing Quality Standards (HQS) inspections and compliance services in 2023; and

WHEREAS, the need for additional HQS services has increased due to growing program demand and costs, requiring expanded contract support to maintain federal compliance and ensure safe, quality housing for program participants; and

WHEREAS, FHA finds it necessary and in the best interest of housing programs to amend the OutsourceIT contract by allocating an additional $135,000 to modify the existing contract to a new total amount of $195,000.

NOW, THEREFORE, THE FAIRFIELD HOUSING AUTHORITY HEREBY RESOLVES:

Section 1. The amendment to the contract with OutsourceIT provides an additional $135,000 for HQS services.

Section 2. The executive director is hereby authorized to execute all necessary documents to implement this resolution.

PASSED AND ADOPTED this 21st day of October 2025, by the following vote:

AYES: COMMISSIONERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: COMMISSIONERS: _________________________________________________ ABSENT: COMMISSIONERS: _________________________________________________ ABSTAIN: COMMISSIONERS: _________________________________________________

_________________________________________________
CHAIR
ATTEST:
___________________________

SECRETARY

1 Revised September 2024
Amendment 1
To Services Contract
Between
City of Fairfield
and the
OutsourceIT, Inc.

This Amendment No. 1, made by and entered into as of the _____ day of October, 2025, by and between the CITY of FAIRFIELD, a municipal corporation (hereinafter “CITY”), AND OUTSOURCEIT, INC. (hereinafter “SERVICE PROVIDER”), for the purpose of reviewing the Services Contract (hereinafter “AGREEMENT”) dated December 21, 2023 between the parties. This Amendment does not take effect until signed by both parties.

The revisions to the AGREEMENT are limited to those specific below. All other provisions of the AGREEMENT remain in effect as set forth in Exhibit “A”.

The AGREEMENT is amended as follows:

1. The Contract authorization adjustment of $135,000.00 will increase the total authorized amount to $195,000.00 for the remainder of the original contract term.

2. All other terms and conditions remain the same.

Except as specifically set forth herein, all terms and conditions of the AGREEMENT between the CITY and OUTSOURCEIT, INC., dated December 21,2023, shall remain in full force and effect.

In Witness whereof, the parties through their authorized representatives, have affixed their signature.

CITY OF FAIRFIELD
a municipal corporation (CITY)

By
David Gassaway, City Manager

OUTSOURCEIT, INC. (SERVICE PROVDER)

By
Jeffrey C. Lowenstein, President

Agenda Item No: N.1

AGENDA REPORT
DATE: October 21, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: CM Approval of Meeting Minutes for September 2025

Funding Source: N/A

Contact: Esther Beavers, (707) 428-7402

RECOMMENDED ACTION
Approve the meeting minutes.

STATEMENT OF ISSUE
Minutes need approval by the City Council.

DISCUSSION
The City Council Minutes for September 2025 have been approved by the city attorney and need council approval.

FINANCIAL IMPACT
N/A

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may choose to modify the minutes , which will result in bringing this item back at a future date.

COORDINATED WITH
City Attorney’s Office

STAFF CONTACT
Esther Beavers, Deputy City Clerk
(707) 428-7402
[email protected]

ATTACHMENTS
Attachment 2: 2025-09-02 Closed Session Minutes
Attachment 3: 2025-09-02 City Council Minutes
Attachment 4: 2025-09-16 Closed Session Minutes
Attachment 5: 2025-09-16 City Council Minutes

1 CITY OF FAIRFIELD CITY COUNCIL

CLOSED SESSION MEETING

TUESDAY, SEPTEMBER 2, 2025; 5:00 PM

CITY HALL, CITY MANAGER'S OFFICE CONFERENCE ROOM
1000 WEBSTER STREET, 4TH FLOOR, FAIRFIELD, CA 94533

OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Catherine “Cat” Moy called the meeting to order at 5:00 p.m. City Attorney David Lim called roll.

Councilmember Doug Carr - Present
Councilmember Doriss Panduro - Present
Councilmember Manveer Sandhu - Present
Councilmember Scott Tonnesen - Present
Councilmember K. Patrice Williams - Present
Vice Mayor Pam Bertani - Present
Mayor Catherine Moy - Present

No members of the public were present for public comment.

The City Council went into closed session on the following item with the listed people present:

F.1 Conference with Legal Counsel—Anticipated Litigation

Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): One (1) potential case

Present were City Attorney David Lim, City Manager David Gassaway, Assistant City Manager Farbod Pirouzmand, and Public Works Director Sanjay Mishra.

F.2 Conference with Legal Counsel—Existing Litigation

Government Code Section 54956.9(d)(1)

Name of Case: DAVID THACKER V. CITY OF FAIRFIELD, COUNTY OF SOLANO, and DOES 1-10. California Court of Appeal, First Appellate District, case number A171354

Present were City Attorney David Lim, City Manager David Gassaway, Assistant City Manager Farbod Pirouzmand, Public Works Director Sanjay Mishra, and Chris Lewis (Public Works).

F.3 Conference with Real Property Negotiators (Government Code 54956.8)

Property: GULF ROAD (Fairfield-Suisun Unified School District) - APN: 0170-010-510

Agency Negotiator(s): David Gassaway, Dave Zellers, Jennifer Rice

2 Negotiating Parties: Fairfield-Suisun Unified School District Under negotiation: Letter of intent

Present were City Attorney David Lim, City Manager David Gassaway, Assistant City Manager Farbod Pirouzmand, and Community Development Director David Zellers

F.4 Labor Negotiations

Present were City Attorney David Lim, City Manager David Gassaway, Human Resources Director Farbod Pirouzmand, and Finance Director John Furtado.

The City Council came out of closed session.

Mayor Moy adjourned the meeting at 6:06 p.m.

______________________________
City Attorney
________________________________
Mayor

1 CITY OF FAIRFIELD

CITY COUNCIL MINUTES

September 2, 2025, 6:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom

_____________________________________________________________________

A. CALL TO ORDER 6:00 PM
Mayor Catherine "Cat" Moy called the meeting to order at 6:16 p.m.

B. ROLL CALL
On roll call were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu, Scott Tonnesen, and K. Patrice Williams, Vice Mayor Pam Bertani, and Mayor Moy.

C. INVOCATION - Chaplain Joe Smith of the Fairfield Police Department Chaplain Joe Smith of the Fairfield Police Department gave an invocation.

D. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Carr.

E. COUNCIL REPORTS
Councilmember Williams reported she attended the recent groundbreaking ceremony at Fire Station 36 on Business Center Drive with several of her colleagues. She hosted the fifth committee meeting for the Landscaping, Lighting, and Maintenance District (LLMD) committee meeting fo r the Cordelia / Green Valley area recently. The next meeting is scheduled for October 14, 5-7 pm, on the second floor of the Cordelia Library.

Councilmember Tonnesen reported that the first Pickleball Tournament held at Allan Witt Park on August 22 -24 was a great success! He thanked George Kennedy and Derek Bromstead for their excellent coordination of the event. He thanked the firefighters who battled three fires off Highway 12 over the Labor Day weekend. He said they did a fantastic job and he was proud of them.

Councilmember Carr reported he attended the kick -off party at Caymus-Suisun Winery, which sponsored the Fairfield & Suisun Valley PPA Challenger pickleball tournament. He shared that it was hard to find a parking spot for the pickleball tournament - the place was packed. Next, he reported he attended the Vista Ridge informational meeting at Willow Hall on August 27. He also attended the JPA Cap Solano monthly meeting with

2 Councilmember Panduro, as they are part of the committee. Lastly, he thanked Liberty Church for hosting a Health and Wellness event on August 30.

Councilmember Panduro reported she had lunch with members of the North Texas Street Business Association (which is in her district) at Valentina's Mexican Restaurant at 2155 N.

Texas Street. The food and service were excellent. She shared that she attended the retirement of School Superintendent Lisette Estrella-Henderson, after a distinguished 40- year career as an educator. She wished her well and thanked her for her service.

Vice Mayor Bertani reported that the Fairfield Clergy Action Network (CAN) is planning their annual Thanksgiving meal on November 25 at Willow Hall. If anyone would like to donate turkeys or volunteer their time, please call Kelly Ballard at (707) 428-7401. CAN is also coordinating the next free Fresh Food Festival on October 14 at 3 pm at Grange Middle School. She thanked all of the vendors who donated food. Lastly, she is working with Solano Superior Court Presidi ng Judge Alesia Jones and Solano County Director of Behavioral Health Jennifer Mullane to coordinate a Care Act Courts town hall meeting on Wednesday, November 5, at 6:30 pm. in the Council Chamber. Lastly, she asked that Danco Group staff allow the community to speak at the next Vista Ridge informational meeting scheduled on September 17 - she heard from many residents who were not allowed to speak at the last meeting.

Councilmember Sandhu reported he held a Listening Tour on August 23 for his District 6.

The main topic of discussion was Markeley Lane, which he said he will not stop talking about until it's completed. He thanked Councilmember Tonnesen and staff for attending.

Next, he and City Manager Gassaway attended the send -off reception for Brigadier General Jay Johnson, who is leaving Travis Air Force Base for his next assignment at the Pentagon. He shared that he, Police Chief Marshall, Director of Parks & Recreation Kristina Kaunzinger, and Communications Manager Bill Way attended the Meals on Wheels Gala.

Lastly, he gave a shout -out to Dae Spering of the Downtown Theatre for the fun dress rehearsal of the musical "Six" that he attended.

Mayor Moy thanked Chuck Wagner and Caymus -Suisun for sponsoring the Pickleball Tournament. She shared that Chuck i s looking forward to engaging more with the community. She reported that she, Councilmember Carr, and City Manager Gassaway met with "bigwigs" of Goodwill. They will be opening a new large store at the old Yard Birds site (next to Mary's Pizza Shack). They will be training folks who need jobs! Lastly, she said she was honored to be asked to speak at the Japan –United States Sister City Association (JUSSCA), in collaboration with California Sister Cities, the Prefectural Government of Yamanashi, and the Unite d Nations University (UNU), 2025 Japan –United States Leadership Summit, October 4-11.

F. CITY MANAGER'S REPORT
City Manager David Gassaway had nothing to report.

G. CITY ATTORNEY'S REPORT

3 City Attorney David Lim had nothing to report.

H. CITY CLERK'S REPORT
City Clerk Karen Rees reported that there is still one seat open for the Landscape Oversight Committee for District 2 and that recruitment is ongoing for the Youth Commission.

Anyone interested can email: [email protected].

I. PUBLIC COMMENTS
Derek Bromstead and George Kennedy spoke about the success of the PPA Pickleball Tournament.

Pam Muick thanked Councilmember Sandhu for arranging a trash pickup in her neighborhood on Empire Street.

Kevin Phillips spoke about the Vista Ridge project and also substance abuse disorder.

Tony Wade spoke about Matt Garcia and the anniversary of his death, which was September 1, 2008.)
Deana Morad spoke about the Vista Ridge project.

J. CONSENT CALENDAR
Motion carried unanimously (7-0) for the consent calendar.

Moved by: Councilmember Tonnesen
Seconded by: Councilmember Carr
To approve the consent calendar.

Motion Carried (7 to 0)

J.1 Resolution 2025-172 PW Highway Safety Improvement Program Cycle 9 High- Intensity Activated Crosswalk Signals Project Acceptance Adopt resolution.

J.2 Ordinance 2025-07 PW Amending Ordinance 2020-04 to Remove the Prohibition of use of Electric Bikes in Rockville Hills Regional Park Provide second reading and adopt Ordinance 2025-07.

K. PUBLIC HEARINGS
K.1 Resolution 2025-173 CD Exempt Surplus Land Cherry Hills Court Director of Community and Economic Development David Zellers gave a brief presentation.

4 Mayor Moy opened the public hearing. There were no requests to speak. Mayor Moy closed the public hearing.

The motion carried unanimously (7-0).

Moved by: Vice Mayor Bertani
Seconded by: Councilmember Carr
Hold public hearing and adopt resolution.

Motion Carried (7 to 0)

K.2 Resolution 2025-174 CD Addendum to the Villages and General Plan Amendment for Lago Vista; and Ordinance 2025-08 to Redesignate Project Area in the Villages of Fairfield
Consultant Damian Arnaiz of Kimley -Horn Engineering, Planning & Design Consultants gave a brief presentation.

Mayor Moy opened the public hearing. Vice President Rob White of The Lewis Group spoke. Mayor Moy closed the public hearing.

The motion carried unanimously (7-0).

Moved by: Vice Mayor Bertani
Seconded by: Councilmember Tonnesen
Hold public hearing; adopt resolution; waive full reading, read by title only; and introduce ordinance for first reading.

Motion Carried (7 to 0)

L. ADJOURN
The meeting was adjourned at 7:13 pm.

Mayor City Clerk

1 CITY OF FAIRFIELD CITY COUNCIL

CLOSED SESSION MEETING
AGENDA

TUESDAY, SEPTEMBER 16, 2025; 4:00 PM

CITY HALL, CITY MANAGER'S OFFICE CONFERENCE ROOM
1000 WEBSTER STREET, 4TH FLOOR, FAIRFIELD, CA 94533

OR VIA ZOOM

AGENDA

MINUTES

CALL TO ORDER

Vice Mayor Pam Bertani called the meeting to order at 4:00 p.m. City Attorney David Lim called roll.

Councilmember Doug Carr - Joined via Zoom at 4:33 pm for Items F.2 and F.3 Councilmember Doriss Panduro - Present
Councilmember Manveer Sandhu - Arrived at 5:01 pm for Items F.2 and F.3 Councilmember Scott Tonnesen - Present
Councilmember K. Patrice Williams - Present
Vice Mayor Pam Bertani - Present
Mayor Catherine “Cat” Moy - Absent

No members of the public were present for public comment.

The City Council went into closed session on the following item with the listed people present:

F.1 Conference with Legal Counsel—Existing Litigation

Government Code Section 54956.9(d)(1)

Name of Case: DAVID THACKER V. CITY OF FAIRFIELD, COUNTY OF SOLANO, and DOES 1-10. California Court of Appeal, First Appellate District, case number A171354

Present were City Attorney David Lim, City Manager David Gassaway, Assistant City Manager Farbod Pirouzmand, Public Works Director Sanjay Mishra, and attorney Laurie Hepler (Zoom).

F.4 Conference with Legal Counsel—Existing Litigation

This item was called out of order at 4:25 pm.

Government Code Section 54956.9(d)(4): One (1) potential case

Present were City Attorney David Lim, City Manager David Gassaway, Assistant City Manager Farbod Pirouzmand, and Public Works Director Sanjay Mishra.

2 F.2 Labor Negotiations

Present were City Attorney David Lim, City Manager David Gassaway, Human Resources Director Farbod Pirouzmand, and Finance Director John Furtado.

F.3 Public Employee Performance Evaluation - City Attorney (Government Code Section 54957)

Present were City Attorney David Lim and City Manager David Gassaway.

The City Council came out of closed session.

Vice Mayor Bertani adjourned the meeting at 5:56 p.m.

______________________________
City Attorney
________________________________
Vice Mayor Pam Bertani

1 CITY OF FAIRFIELD

CITY COUNCIL MINUTES

September 16, 2025, 6:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom

_____________________________________________________________________

A. CALL TO ORDER 6:00 PM
Vice Mayor Pam Bertani called the meeting to order at 6:06 pm.

B. ROLL CALL
On roll call were Councilmembers Doriss Panduro, Scott Tonnesen, and K. Patrice Williams, and Vice Mayor Pam Bertani. Mayor Catherine "Cat" Moy and Councilmember Doug Carr were absent. Councilmember Manveer Sandhu was out of town and joined the meeting online at 6:15 pm, and left the meeting at 7:41 pm.

C. INVOCATION - Lieutenant Andrew Flockhart of Salvation Army Lieutenant Andrew Flockhart of the Salvation Army gave an invocation.

D. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Panduro.

E. COUNCIL REPORTS
Councilmember Panduro reported that she and Councilmember Tonnesen attended the Mexican Fiesta at the Adult Recreation Center in honor of Hispanic Heritage Month on September 11. She thanked the Parks & Recreation Department for always coordinating the best events, and she also thanked eXp Realty for sponsoring the luncheon. Next, she thanked everyone who helped with the N. Texas Street cleanup that she hosted, along with the Police Department, as part of their participation in the Adopt-A-Street program.

She is working on a Dia de Los Muertos (Day of the Dead) event in coordination with Parks & Recreation. More information will be available once the details are set.

Councilmember Tonnesen reported that the Compost Giveaway coordinated by Public Works Sr. Management Analyst Corey Beavers and staff was a successful event. This was the fifth year, and the event is held twice per year at Dunnell Nature Park. He also thanked Republic Services staff, who assisted with the event.

2 Councilmember Williams spoke about her interest in manufacturing in Fairfield. She and Councilmember Tonnesen will be touring Just Desserts on Fulton Drive, and TriCor Braun on Cordelia Road in the near future. She reported that Solano EDC will host the Future of Manufacturing Panel Breakfast for Manufacturing Week on October 16, 8 -10 am at the Logistics Center at 2140 Cordelia Road. Next, she shared that she met with the Cordelia Library Teen Advisory Committee recently (16 teens), who are looking for internships and mentorship. Lastly, she invited the community to attend her Meet & Greet on September 20, 10 am to 12 pm, at the Cordelia Library.

Councilmember Sandhu did not have anything to report.

Vice Mayor Bertani stated she would forego a report since there is a full agenda.

F. CITY MANAGER'S REPORT
City Manager David Gassaway reported that Item M.2 Public Hearing would be continued to the next council meeting on October 21, 2025.

There is no council meeting on October 7, 2025, as it is National Night Out.

G. CITY ATTORNEY'S REPORT
City Attorney David Lim had nothing to report.

H. CITY CLERK'S REPORT
City Clerk Karen Rees shared that it is National Constitution Week, September 16-23, 2025, that commemorates the signing of the U.S. Constitution in 1787. She also announced that September 16 is National IT Professionals Day and stated that the City of Fairfield has the best IT team and they are deserving of recognition.

I. PRESENTATIONS
I.1 Proclamation and Poem Declaring National Hispanic Heritage Month Presented by Councilmember Doriss Panduro and Poet Laureate Michael Wyly Councilmember Doriss Panduro presented a proclamation to Rebecca LaCount and Isabel Anderson, Co-Coordinators of the Puente Project from Solano Community College, along with several students. The Puente Project is a national award - winning program that has improved the college-going rate of tens of thousands of California’s educationally underrepresented students for 40 years. Next, Fairfield Poet Laureate Michael Wyly read an original poem he wrote for the occasion, entitled "An Ofrenda for Fairfield."
I.2 Proclamation Declaring National Little League Month Presented by Vice Mayor Pam Bertani
Vice Mayor Bertani presented a proclamation to Fairfield Pacific Little League President Erika Leahy to recognize National Little League Month. A large crowd of players, coaches, and parents was present to celebrate!

3 I.3 Proclamation Declaring NorthBay Healthcare Neonatal Intensive Care Unit Day Presented by Mayor Cat Moy
Councilmember Williams presented a proclamation to the following individuals from NorthBay Health: Vice President Katie Lydon, Chief Experience Officer and President of NorthBay Health Foundation Paul McGinty, Medical Director Brian Montenegro, and NICU Manager Megan Anderson, in honor of the 40th Anniversary of the NorthBay Healthcare Neonatal Intensive Care Unit.

J. PUBLIC COMMENTS
Kevin Phillips of Archway Recovery Services spoke of substance abuse disorder.

Leo Callejas spoke about events hosted by the Hispanic Chamber of Commerce.

Pastor Sam Norris of NorthBay Church of Christ announced that his congregation would be serving breakfast on September 17 to Fire Chief John Sturdee, Fire staff, Police Chief Dan Marshall, and Police staff.

K. CONSENT CALENDAR
Councilmember Williams asked that Item K.8 be pulled from consent for discussion. After Clerk Rees read the item, Ms. Williams realized it was not the item she wanted to pull from Consent and withdrew her request. Item K.8 was not pulled from the Conset Calendar. There were no other requests to speak on consent items.

By a roll call vote, the motion carried unanimously 5-0.

Moved by: Councilmember Tonnesen
Seconded by: Councilmember Panduro
To approve the consent calendar.

Absent (2): Councilmember Carr, and Mayor Moy
Motion Carried (5 to 0)

K.1 CM Approval of Meeting Minutes for August 2025
Approve the meeting minutes.

K.2 Resolution 2025-175 and 2025-176 CM Solano County Civil Grand Jury – School Resource Officers and Police Homeless Outreach
Adopt resolutions.

K.3 Resolution 2025-177 CM Memorandum of Understanding with Rancho Solano Master Association for Streetlight and Landscape Maintenance Adopt resolution.

4 K.4 Resolution 2025-178 IT Amendment to the SaaS Agreement with Tyler Technologies, Inc. for Munis and EnerGov (BUILD)
Adopt resolution.

K.5 Resolution 2025-179 IT Approving Amendment with MaintStar, Inc.

Adopt resolution.

K.6 Resolution 2025-180 HR Increase Contract Amount for Bertrand, Fox, Elliot, Osman, & Wenzel, LLP Agreement
Adopt resolution.

K.7 Resolution 2025-181 HR Increase Contract Amount for Oppenheimer Investigations Group LLP Agreement
Adopt resolution.

K.8 Resolution 2025-182 FD Public Private Partnership Amendment Adopt resolution.

K.9 Resolution 2025-183 PW Onyx Solar Power Purchase Agreement Amendment Adopt resolution.

K.10 Resolution 2025-184 PW Midway Meadows Subdivision Improvements Acceptance
Adopt resolution.

K.11 Resolution 2025-185 PW Jepson Parkway Phase 2B-2C National Environmental Policy Act Revalidation
Adopt resolution.

K.12 Resolution 2025-186 PW Nichols Consulting Engineers, Chtd. Design Fiscal Year 2025 Professional Services Agreement Amendment
Adopt resolution.

K.13 Resolution 2025-187 PW Zanjero Water Supply Portfolio and Water Legal Services
Adopt resolution.

K.14 Resolution 2025-188 PW Updated Federal Transit Administration Drug and Alcohol Testing Policy
Adopt resolution.

K.15 Resolution 2025-189 PW Energy Conservation Project – Phase 1 Project Budget Adjustment

5 Adopt resolution.

K.16 Resolution 2025-190 PW Planning Area 1 Peabody Road Right-of-Way Property Acquisition
Adopt resolution.

K.17 Ordinance 2025-08 CD to Redesignate Project Area in the Villages of Fairfield Provide second reading and adopt Ordinance 2025-08.

L. NEW BUSINESS
L.1 PD Discussion and Direction Regarding Rental Housing Safety Program Police Manager Jeremy Profitt gave a presentation and answered questions.

John Takeuchi spoke on Item L.1.

Council received the report and directed staff to move forward with drafting a resolution and ordinance to address rental housing safety to present to council at a future meeting.

Councilmember Sandhu left the meeting at 7:41 pm, stating that it was late on the East Coast. City Attorney stated they are at quorum with four councilmembers in attendance, and if anyone needed to take a recess before the next item. Council agreed to move on to the next item.

Receive report, open discussion, and provide direction to staff.

L.2 Resolution 2025-191 CM Revised Joint Exercise of Powers Agreement for Emergency Ambulance Services
City Manager Gassaway gave a brief presentation. There were no requests to speak.

The motion carried 4-0.

Moved by: Councilmember Tonnesen
Seconded by: Councilmember Panduro
Adopt resolution.

Absent (3): Councilmember Carr, Councilmember Sandhu, and Mayor Moy Motion Carried (4 to 0)

L.3 Resolution 2025-192 FD Emergency Medical Services Billing Services Tentative Agreement
Fire Battalion Chief Danny Biro gave a presentation.

6 James Pierson spoke on Item L.3. After a discussion, council decided to reject Resolution 2025-192.

Councilmember Tonnesen made an alternative motion to re fuse all bids and to return this item to staff for a revised Request for Qualifications with local preference.

The motion carried 4-0.

Moved by: Councilmember Tonnesen
Seconded by: Councilmember Williams
Reject all bids, return this item to staff for a revised Request for Qualifications with local preference.

Motion Carried

L.4 Resolution 2025-193 CM Potential Ballot Measures for the Transaction and Use Tax (Sales Tax) Rate Increase
Assistant City Manager Farbod Pirouzmand gave a brief presentation. There were no requests to speak.

The motion carried 4-0.

Moved by: Councilmember Tonnesen
Seconded by: Councilmember Williams
Adopt resolution.

Absent (3): Councilmember Carr, Councilmember Sandhu, and Mayor Moy Motion Carried (4 to 0)

M. PUBLIC HEARINGS
M.1 Resolution 2025-194 HD Fiscal Year 2024-2025 Community Development Block Grant (CDBG) Program Consolidated Annual Performance Evaluation Report Housing Project Manager LaTanya Terrones gave a presentation.

Vice Mayor Bertani opened the public hearing. There were no requests to speak.

Vice Mayor Bertani closed the public hearing.

The motion carried 4-0.

Moved by: Councilmember Panduro
Seconded by: Councilmember Williams
Hold public hearing and adopt resolution.

7 Absent (3): Councilmember Carr, Councilmember Sandhu, and Mayor Moy Motion Carried (4 to 0)

M.2 Ordinance 2025-09 CD Mobile Food Vending and Licensing As City Manager Gassaway stated, Item M.2 will be continued to the October 21, 2025, council meeting.

N/A
N. ADJOURN
The meeting was adjourned at 8:16 pm to October 21, 2025, 6 pm, at the Harry T. Price Memorial Council Chamber.

Mayor City Clerk

Agenda Item No: N.2

AGENDA REPORT
DATE: October 21, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-195 PW Fiscal Year 2025 -2026 Transportation Development Act Claim

Authorizing the Filing of a Claim with the Metropolitan Transportation Commission for Allocation of Transportation Development Act and State Transit Assistance Funds for Fiscal Year 2025-2026

Funding Source: N/A

Contact: Melissa Minton, (707) 434-3804

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City of Fairfield is an eligible claimant for the Transportation Development Act (TDA) and State Transit Assistance Fund (STAF) through the Metropolitan Transportation Commission (MTC). These funds are the City’s largest revenue sources for transit operations in Fairfield.

Adoption of the resolution will enable the City to file a claim with MTC to receive $ 7,262,440 in sales tax revenues earmarked for local transit services for fiscal year (FY) 2025-2026.

DISCUSSION
Under the State’s TDA, a 1/4 cent of the general sales tax is collected to fund transportation services and capital improvements. The sales tax is collected by the State and returned to the cities and counties based on population. TDA also provides citi es with STAF funding , which is distributed based upon the sales tax collected from the purchase of diesel fuel.

To receive its share of TDA and STAF revenue, the City must submit a combined claim to MTC, the regional agency responsible for the distributio n of these funds. Each fiscal year, the City prepares a claim for submittal to MTC to receive eligible TDA and STAF funds. This claim is based upon the estimated operating budget for FAST’s transit services.

Under the FY 2025-2026 TDA claim, the City may receive up to a total of $7,262,440 in funding to support transit services . TDA funds in the amount of $ 75,860 will be collected from Vacaville’s TDA to reimburse Fairfield for 50% of the Fairfield -Vacaville Hannigan Train Station expenses incurred in FY 2023-2024.

The breakdown of funds that Fairfield may receive through this claim is:

Fairfield TDA Article 4 $4,351,680
Vacaville TDA Article 4 $75,860
Fairfield State Transit Assistance $160,061
Fairfield TDA Article 8 $2,674,839
Total of Claim $7,262,440

Approximately $ 4,587,601 of these funds will be used for the operations of the fixed route services, $ 722,381 for FAST Connect Americans with Disabilities Act ( ADA) services, and $1,952,458 for FAST Connect microtransit services.

FINANCIAL IMPACT
The City anticipates receiving up to a total of $ 7,262,440 in funding to support transit services from TDA and STAF sources. These funds have been included in the budget for FAST.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The City Council may choose against filing the claim. This is not recommended, however, as MTC will not release these fund sources to the City for the FY 2025-2026 operating and capital transit expenses. If this were to occur, the City w ould need to either reduce or eliminate services or identify other funding sources to provide for FAST’s FY 2025-2026 operating and capital needs.

COORDINATED WITH
N/A

STAFF CONTACT
Melissa Minton, Transportation Planner
(707) 434-3804
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution

CITY OF FAIRFIELD
RESOLUTION NO. 2025-195

AUTHORIZING THE FILING OF A CLAIM WITH THE METROPOLITAN TRANSPORTATION

COMMISSION FOR ALLOCATION OF TRANSPORTATION DEVELOPMENT ACT AND STATE TRANSIT ASSISTANCE FUNDS FOR FISCAL YEAR 2025-2026

WHEREAS, the Transportation Development Act (TDA), (Public Utility Code 99200 et seq .) provides for the disbursement of funds from the Local Transportation Funds of the County of Solano for use by eligible claimants for the purpose of transit and/or streets and roads; and

WHEREAS, pursuant to the provisions of the TDA, and pursuant to the applicable rules and regulations thereunder (21 Cal. Adm. Code 6600 et seq. ), a prospective claimant wishing to receive an allocation from the Local Transportation Fund shall file its claim with the Metropolitan Transportation Commission (MTC); and

WHEREAS, the City of Fairfield is an eligible claimant for TDA and State Transit Assistance Fund (STAF) funds pursuant to Public Utilities Code (PUC) Sections 99260, 99400, and 99310 as attested by the City of Fairfield's opinion of counsel; and

WHEREAS, TDA and STAF funds will be claimed in fiscal year (FY) 2025-2026 for transit and/or streets and roads.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager or designee is hereby authorized to execute and file a combined TDA and STAF claim together with all necessary supporting documents, with MTC for allocation and/or disbursement of TDA and STAF funds for FY 2025-2026.

Section 2. A certified copy of this resolution will be transmitted to MTC in conjunction with the filing of the claim, and MTC will be requested to grant the allocations of funds as specified herein.

RES. NO. 2025-195

PASSED AND ADOPTED this 21st day of October 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

MAYOR
ATTEST:

CITY CLERK

Agenda Item No: N.3

AGENDA REPORT
DATE: October 21, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-196 PW Proposition 218 Written Communication Requirements

Responding to Written Communications in Connection with Proposed Increases and Modifications to the City’s Water Rates Received by the City’s Deadline for Submittal of Written Objections to the Proposed Water Rates Pursuant to Assembly Bill 2257

Funding Source: N/A

Contact: Michael Hether, (707) 428-7493

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Fairfield Municipal Utility (FMU) provides water to the City of Fairfield on a continuous basis and is responsible for operating the existing water system, as well as ensuring that it is maintained to meet adequate service levels. On May 6, 2025, the City Council a pproved Resolution No. 2025- 71, adopting the Public Utility Master Plan (PUMP), which evaluate d the existing water system and developed a comprehensive water system capital improvement program (CIP).

In conjunction with producing PUMP, the City retained Bartle Wells Associates (BWA) to prepare a water rate study using PUMP as the baseline guidance document for repair and replacement projects within FMU’s CIP. An overview of the water rates study was presented by City and BWA staff at the council meeting on June 17, 2025, where city staff were directed to initiate Proposition 218 process for establishing a new water rates fee schedule.

Adoption of the resolution establishes a determination that none of the eight written communications received by the City by the deadline specified in the City’s Proposition 218 notice for the submittal of written objections pursuant to Assembly Bill 2257 (AB 2257) specifies any grounds for alleging that the proposed water rates do not comply with Proposition 218.

Accordingly, none of the eight written communications warrant any response, clarification to the

proposed water rates, or a reduction of the proposed wat er rates. Further, none of the eight written communications warrant further review or a delay of the public hearing scheduled for November 4, 2025.

DISCUSSION
FMU provides water to the City of Fairfield on a continuous basis and employs staff who are responsible for maintaining a system valued at over $500 million dollars. This system compromises of 2 water treatment plants, 12 storage facilities, 17 pump stations, nearly 400 miles of pipelines and fixtures (hydrants, valves, etc.), and over 30,000 water services. For these extremely valuable community assets to remain in good condition, on -going investment in the proper maintenance and repair of the water infrastructure is critical. The FMU is primarily funded by fees received from the ratepayers.

The last water rate increases were implemented January 1, 2018, through January 1, 2021 (4% annually). The City’s past practice of routine, modest rate increases to avoid large rate spikes has served the community well. Historically, FMU provided strong financial management with small annual rate adjustments to keep revenues in line with the cost of providing service while maintaining healthy fund reserves. While staff have worked hard to ensure efficient operations and continued improvement in controlling costs, FMU has experienced substantial increases in operating and maintenance expenses over the last 4-1/2 years, most of which are market driven.

Since rates were last adjusted on January 1, 2021, FMU has experienced significant cost increases in electri city, chemicals, materials, professional services and public employee’s retirement system (PERS) funding requirements. Generally, utilities face higher inflationary increases than the consumer price index (CPI), which measures consumer inflation. Due to the increase in operating expenses over the past several years, current water rates barely cover the annual operating expenses and debt service and only generate minimal funding for capital improvements.

The water rate study that was conducted in conjunction with PUMP was intended to ensure that FMU can generate enough revenue to carry out minimum prudent CIP needs while meeting all operations and maintenance expenses, debt service and reserve requirements. Water rate increases are subject to Proposition 2 18’s (Article XIII D of the California Constitution) public hearing and majority protest procedures.

On June 17, 2025, the council adopted Resolution 2025 -118 which initiated Proposition 218 process and directed staff to provide notice of the public hearing in accordance with Proposition 218. Concurrently, the council adopted Resolution 2025-119 which established a new optional exhaustion of administrative remedies requirement pursuant to AB 2257 . The exhaustion of administrative remedies requirement req uires a ratepayer to submit a written objection regarding the proposed water rates to the City prior to the deadline established by the City as part of the Proposition 218 process or be barred from a right to challenge the water rates through a legal proce eding. A written objection must specify the grounds alleging why the proposed water rates do not comply with Proposition 218. AB 2257 was designed to provide an opportunity

for the council to address objections during the Proposition 218 public participat ion process before making a final decision on whether to approve the proposed water rates. For the exhaustion of administrative remedies requirement to apply, the council must respond in writing to any timely filed written objections that allege that the p roposed water rates violate Proposition 218.

Pursuant to the Proposition 218 proceedings, notice of the public hearing was mailed by July 11, 2025. The last date to submit a written objection pursuant to AB 2257 was August 27, 2025. The City received eight written communications by the August 27 deadline. None of the written communications specify grounds for alleging non -compliance of the proposed water rates with Proposition 218, as required by AB 2257, in order to exhaust a rate payer’ s administrative remedies. Accordingly, no responses, clarifications or reductions to the proposed water rates are warranted by the written communications, and there is no need for further review or a delay of the public hearing.

A public hearing is sche duled for November 4, 2025. If the council approves the proposed modifications and increases to the water rates , the new water rates will become effective on January 1, 2026, with rate increases on each subsequent January 1 through January 1, 2030.

FINANCIAL IMPACT
N/A

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may choose not to adopt the resolution, and this would not cause a delay with the public hearing scheduled for November 4, 2025.

COORDINATED WITH
City Attorney’s Office

STAFF CONTACT
Michael J. Hether, Assistant Director of Public Works-Utilities (707) 428-7493
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Exhibit A – Written Communications

CITY OF FAIRFIELD

RESOLUTION NO. 2025-196

RESPONDING TO WRITTEN COMMUNICATIONS IN CONNECTION WITH PROPOSED INCREASES AND MODIFICATIONS TO THE CITY’S WATER RATES RECEIVED BY THE CITY’S DEADLINE FOR

SUBMITTAL OF WRITTEN OBJECTIONS TO THE PROPOSED WATER RATES PURSUANT TO ASSEMBLY BILL 2257

WHEREAS, the City of Fairfield has a Municipal Water Utility that provides water services to residents and businesses; and

WHEREAS, the City’s Water Utility operational maintenance and capital improvement costs have increased substantially since the last rate increase in 2021 and are estimated to continue increasing significantly; and

WHEREAS, the City’s currently established water rates are not adequate to meet increasing operating, maintenance and capital improveme nt costs and required debt service coverage rations in connection with the City’s water bonds; and

WHEREAS, the City’s consultant, Bartle Wells Associates, has conducted a Water Rate Study for the Water Utility Enterprise funds to ensure the financial hea lth of the Municipal Water Utility; and

WHEREAS, an overview of the Water Rate Study, including recommendations for proposed increases and modifications to the City’s water rates, was presented at the June 17, 2025, City Council meeting and the draft Water Rate Study was placed on file in the office of the City Clerk and available for public inspection; and

WHEREAS, in order to increase and modify the City’s water rates, the City must comply with Article XIII D of the California Constitution, more commonly known as Proposition 218; and

WHEREAS, on September 25, 2024, Governor Newsom approved State Assembly Bill 2257 (AB 2577), effective January 1, 2005, which added Sections 53759.1 and 53759.2 to the California Government Code and created an exhaustion of administrative remedies requirement that, if implemented by the City, requires persons and entities to submit a written objection that specifies the grounds for alleging noncompliance of the proposed water rates with Proposition 218 prior to the deadline established by the City, or be barred from any right to challenge the water rates through a legal proceeding; and

WHEREAS, on June 17, 2025, the council adopted Resolution No. 2025-119, adopting procedures establishing an exhaustion of administrative reme dies requirement in compliance with the provision of AB 2257 in connection with the proposed water rates, and the City complied with

RES. NO. 2025-196

such procedures, including by providing not less than 45 days from the date of mailing the notice of the Public Hearing for persons and entities to submit to the City a written objection to the proposed water rates pursuant to AB 2257; and

WHEREAS, as of the deadline set forth in the notice of the Public Hearing for submitting written objections pursuant to AB 2257 (August 27 , 2025), the City received eight written communications, which are set forth in Exhibit A, attached hereto and incorporated herein (the “Communications”); and

WHEREAS, because none of the Communications specify grounds for alleging noncompliance of the proposed water rates with Proposition 218, as required by AB 2577 in order to constitute written objections for purposes of exhausting administrative remedies, the council’s procedures do not require the council to respond in writing to the Communications by stating the grounds for which a challenge is not resulting in amendments to the proposed water rates and explaining the substantive basis for retaining or alterin g the proposed water rates in response to the Communications; and

WHEREAS, the council nonetheless desires to adopt this Resolution to set forth Communications.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The recita ls set forth in this Resolution are true and correct and incorporated by reference.

Section 2. The council hereby acknowledges the opposition to the proposed water rates expressed in the communications and hereby determines that the Communications do not warrant clarifications or reductions to the proposed water rates, further review to determine whether clarifications or reductions are needed, or a delay of the Public Hearing.

RES. NO. 2025-196

PASSED AND ADOPTED this 21st day of October 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

EXHIBIT A
COMMUNICATION #1
COMMUNICATION #2
COMMUNICATION #3

EXHIBIT A
COMMUNICATION #4
COMMUNICATION #5

EXHIBIT A
COMMUNICATION #6
COMMUNICATION #7
COMMUNICATION #8

Agenda Item No: N.4

AGENDA REPORT
DATE: October 21, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-197 PW Telstar Instruments Contractor’s Service Agreement

Authorizing the City Manager to Execute a Contractor’s Services Agreement Between the City of Fairfield and Telstar Instruments for the Southbrook 1 and 2 Pump Station Upgrades

Funding Source: $352,663; Water Capital Fund

Contact: Michael Hether, (707) 428-7493

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Fairfield Municipal Utility (FMU) provides water to city residents on a continuous basis and is responsible for maintaining the existing water system, as well as ensuring that it is designed to meet future growth . On May 6, 2025, the City Council approved Resolution No. 2025 -70, adopting the completed comprehensive water system plan that will serve as a guidance document for near-term investment and long -term planning. This resolution implemented the Public Utility Master Plan (PUMP) as a tool to manage the City’s general water system plan.

PUMP includes condition assessments of all pump stations , with the Southbrook 1 and Southbrook 2 Pump Stations categorized as medium-low risk. The proposed contractor’s services agreement will provide professional construction services with Telstar Instruments (Telstar) for the Southbrook 1 and 2 Pump Stations Pump and Power Upgrades Project (Project).

DISCUSSION
The Southbrook 1 and Southbrook 2 pump stations , constructed in 2003, are approaching the end of their operational life specifically, the pump and power equipment and are scheduled for replacement to ensure continued operational efficiency . It is prudent to begin upgrading the pump stations in advance before an asset progresses to high risk. In February 2025, staff solicited

and received quotes for mechanical and electrical equipment and for the rehabilitation of the pumps at both pump stations.

The City currently has an on-call services contract with Telstar for the maintenance of various instruments and electrical equipment. City staff depend on Telstar to act as an extension of staff, providing technical support for installation and integration of electrical control systems at the North Bay Water Treatment Plant and for pump station facilities throughout the city. The work under this proposed contractor’s services agreement is separate and apart from the existing services contract with Telstar.

Telstar is a certified local contractor that provides automation and Control equipment services.

The City utilizes Telstar’s expertise for its Supervisory Control and Data Acquisition (SCADA) at all the City’s pump stations. Given Telstar’s comprehensive knowledge of the City’s treatment and pump station facilities – including programming, integration, maintenance , and installation, Telstar is the most qualified contractor and subject matter expert for this scope of work.

Telstar has provided a quote of $160,283.11 per pump station to replace the electrical and SCADA equipment to facilitate remote control of both pump stations. Southbrook 1 and Southbrook 2 pump stations are identical, and the same upgrades will be completed at both pump stations.

Therefore, the quote for the work at Southbrook 1 pump station will also be used for Southbrook 2 pump station.

Telstar obtained quotations from multiple vendors and submitted them for City’s review . Staff has reviewed the manufacturers’ quotes included in the proposal and confirmed that the city will be paying the lowest price for all materials installed in this Project.

The total cost for the Project will not exceed the amount of $352,622.84, which includes the total proposed fee plus a 10% management reserve. City staff recommend using Telstar to do all work relating to the Project as Telstar has an ongoing working relationship with the City and possesses institutional knowledge of the City’s electrical assets.

FINANCIAL IMPACT
The total contract authorization for this project is not to exceed $352,622.84, which is the total proposed fee plus a 10% management reserve ($ 320,566.22 total base fee + $32,056.62 management reserve). Funding for this project is captured in the Capital Improvement Program through Capital Water Fund (Fund 462; Project No. CPW090132). Telstar’s proposed fee for this work is in line with similar sized projects.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may delay approval of the professional services agreement so that staff can address any council concerns.

COORDINATED WITH
N/A

STAFF CONTACT
Bryan Heinzelman, Associate Civil Engineer
(707) 434-6157
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Agreement
Attachment 4: Proposed Quote

CITY OF FAIRFIELD

RESOLUTION NO. 2025-197

AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACTOR’S SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFIELD AND TELSTAR INSTRUMENTS FOR THE SOUTHBROOK 1 AND 2 PUMP STATION UPGRADES

WHEREAS, the Southbrook 1 and 2 Pump Stations are considered critical infrastructure and are essential to providing clean drinking water to city businesses and residents; and

WHEREAS, on May 6, 2025, City Council adopted Resolution No. 2025-70 adopting the completed comprehensive water system plan that will serve as a guidance document for near term investment and long-term planning which includes condition assessments of all pump stations ; and

WHEREAS, the pumps and equipment at Southbrook 1 and 2 Pump Stations are reaching the end of their useful life; and

WHEREAS, Telstar Instruments (Telstar) is a well-established company that has extensive knowledge of installation and integration of electrical control systems; and

WHEREAS, Telstar has provided their manufacturer’s quotations for the City staff to review used in the proposal and have confirmed that the City will be paying the lowest price for all materials installed in the project; and

WHEREAS, staff seek to enter into an agreement with Telstar Instruments to upgrade the electrical systems at Southbrook 1 and 2 Pump Stations.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager or designee is hereby authorized to execute on behalf of the City of Fairfield a contractor services agreement between the City of Fairfield and Telstar Instruments for a contract amount not to exceed $352,622.84, which is the total proposed fee plus a 10% management reserve ($320,566.22 total base fee + $32,056.62 management reserve).

Section 2. The city manager or designee is hereby authorized to do all things necessary to implement the above-mentioned contract.

RES. NO. 2025-197

PASSED AND ADOPTED this 21st day of October 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

1 Rev. 01/09/2025

CONTRACTOR SERVICES AGREEMENT
SOUTHBROOK 1
AND 2 PUMP STATION UPGRADE
THIS AGREEMENT is made at Fairfield, California, as of ____________, 20___, by and between the City of Fairfield, a municipal corporation (“CITY") and Telstar Instruments ("CONTRACTOR"), who agree as follows:
1) SERV
ICES. Subject to the terms and conditions set forth in this Agreement, CONTRACTOR shall provide to the CITY the services described in Exhibit “A,” which consists of the proposal submitted by CONTRACTOR. CONTRACTOR shall provide said services at the time, place, and in the manner specified in Exhibit “A.”
2) PAYMENT. CITY shall pay CONTRACTOR for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit “B.” The payments specified in Exhibit “B” shall be the only payments to be made to CONTRACTOR for services rendered pursuant to this Agreement. CONTRACTOR shall submit all billings for said services to the CITY in the manner specified in Exhibit “B.”
3) FACILITIES AND EQUIPMENT . CONTRACTOR shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.
4) GENERAL PROVISIONS . The general provisions set forth in the City of Fairfield Standard Specifications and Details, latest edition and Exhibit “C” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the provisions set forth in Exhibit “C” shall control. 5) INSURANCE REQUIREMENTS. The insurance requirements set forth in Exhibit “D” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the requirements set forth in Exhibit “D” shall control.
6) BUSIN
ESS LICENSE. The CONSULTANT shall obtain and keep current a business license for work within the City of Fairfield pursuant to Chapter 10B of the Fairfield City Code, with respect to the gross receipts received pursuant to this Agreement. No payments shall be made to any SERVICE PROVIDER until such business license has been obtained, and all fees paid therefore, by the CONSULTANT. Business license applications and information may be obtained from the Community Development Department, Fairfield City Hall, 1000 Webster Street, Fairfield, CA 94533-4883, (707-428-7509) and online at www.fairfield.ca.gov/biz
7) EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.
8) TERM. This agreement shall be in effect through December 31, 2026.

2 Rev. 01/09/2025
9) Where applicable, vehicles with a GVWR greater than 8,500 lbs. and light-duty package delivery vehicles operated in California may be subject to the California Air Resources Board Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions of air pollutants. For more information, please visit the CARB Advanced Clean Fleets webpage at https://ww2.arb.ca.gov/our-work/programs/advanced-clean- fleets
EXECUT
ED as of the day first above-stated.

City of Fairfield, a municipal corporation
By:

City Man ager

CONTRACT
OR
By:

Kyle Johnsen, Managing Director

Contractor License #422364
Contractor DIR #1000000899
CONTROL SYSTEM INTEGRATION • INSTRUMENTATION SERVICES
SCADA/AUTOMATION • PLC/HMI • ELECTRICAL • CALIBRATION • MAINTENANCE 1717 Solano Way, Unit 34, Concord, CA 94520 Phone 925-671-2888, Fax 925-671-9507 4017 Vista Park Court, Sacramento, CA 95834 Phone 916-646-1999, Fax 916-646-1096 202 South Douty Street, Hanford, CA 93230 Phone 559-584-7116, Fax 559-584-8028

2/20/2025
City of Fairfield
2900 Vista Grande Circle
Fairfield, CA 94534
Sent via Email: [email protected]
Attn: Stuart Hamilton
Subject: Waterman Southbrook Pump Station Controls Design Reference: 30-43931
Drawings: N/A
Specifications: N/A
Dear Stuart,
Telstar Instruments (“Telstar”) is pleased to provide a quote for the referenced project to the above identified purchaser (“Customer”).

By accepting this proposal from Telstar you agree to treat this as confidential information.

SCOPE OF DESIGN SERVICES

1. Perform Field Investigation

2. Design and provide fabrication drawings for new MCC starter buckets to fit into existing MCC for QTY 4 VFD controlled pumps.
a. VFD to be utilized are Allen Bradley 755s

3. Design and provide fabrication drawings for the new control back panel to fit into existing enclosure.
a. PLC to be utilized is Allen Bradley Control Logix 5069.

4. Provide Interconnect drawings
Labor Price for this Scope ................................ ................................ ................................ .... $29,178.75 Shipping and Handling for Telstar Supplied Materials IS INCLUDED Sales Tax IS INCLUDED
This quotation is based on Customer’s representation that this IS NOT a prevailing wage project.

CLARIFICATIONS, EXCEPTIONS, AND EXCLUSIONS

EXHIBIT A

Contractor License #422364
Contractor DIR #1000000899
CONTROL SYSTEM INTEGRATION • INSTRUMENTATION SERVICES
SCADA/AUTOMATION • PLC/HMI • ELECTRICAL • CALIBRATION • MAINTENANCE

a. Material price is valid for seven (7) days from date referenced on this quote (Refer to COVID clause RE: MATERIAL PRICING AND DELIVERY under Terms and Conditions) b. This quotation is based on the inclusion of Telstar’s standard Terms and Conditions as part of any purchase order, contract or other agreement.
c. Bonding and Permitting are excluded.
d. Engineering studies of any kind are excluded.
e. The estimate is for Design Services only.
f. Materials or commissioning services are not included. g. Telstar’s quotation includes only those items listed above. Requests for additions/deletions from our scope will require a change in the quoted price. h. Telstar assumes no responsibility for performance, applicability, compatibility, start-up, testing, or acceptance of any equipment not furnished by Telstar under this proposal. i. Please reference the above stated quote number in all correspondence and purchase orders. j. A fee of 2% will be applied to all invoices paid by credit card.

TERMS AND CONDITIONS
Base Terms: Quotation is valid for 30 days from the date of Telstar’s quotation. Payment is due and payable 30 days from date of invoice. If payment is not received by the 30th day, a .05% daily service charge (18 -3/4% per annum) will be charged on all accounts past due. In the event of a dispute concerning payment, attorney's fees, court costs and costs of collection will be paid to the prevailing party. The cost for permits and bonding are excluded unless expressly referenced in Telstar’s quotation. Our standard insurance applies unless agreed to in writing by Telstar.

Telstar’s standard one year parts only warranty applies to this quotation. All other warranties, express or implied, or referenced elsewhere in contract documents are excluded, including but not li mited to implied warranties of merchantability or fitness for purpose. Unless expressly stated in Telstar’s estimate, this quote is based on standard straight time hours and does not include any prevailing wage rates. The price quoted herein is for the l abor and materials specifically listed within the body of this quote. Service calls are charged at a 4-hour minimum per person, excluding travel time. Unless expressly stated in the quotation, training, operation and maintenance manuals, and preparation of as built drawings are excluded from Telstar’s scope of work.

Limitation of Liability : (a) In no event shall Telstar, its suppliers or subcontractors be liable for special, indirect, incidental or consequential damages, whether in contract, warranty, tort, negligence, strict liability or otherwise, including, but not limited to, loss of pr ofits or revenue, loss of use of the Equipment or any associated equipment, cost of capital, cost of substitute equipment, facilities or services, downtime costs, delays, and claims of customers of Customer, its officers, directors, members employees or any third parties for any damages. Telstar’s liability for any claim whether in contract, warranty, tort, negligence, strict liability, or otherwise for any loss or damage arising out of, connected with, or resulting from this Agreement or the performance or breach thereof, or from the design, manufacture, sale, delivery, resale, repair, replacement, installation, technical direction of installation, inspection, operation or use of any equipment covered by or furnished under this Agreement, or from any services rendered in connection therewith, shall in no case exceed twenty -five percent (25%) of the purchase price allocable to the Equipment, part or Services that is the subject of the claim. (b) All causes of action against Telstar Instruments arising out of or relating to this Agreement or the performance or breach hereof shall are deemed barred unless brought within one year from the date of discovery or other accrual. (c) In no event, regardless of cause, shall Telstar Instruments be liable for liquidated damages, offsets or penalties of any kind or to indemnify, defend or hold harmless Customer, its officers, directors, members, employees or any third party, arising from or related to the Equipment and/or Services provided by Telstar.

Contractor License #422364
Contractor DIR #1000000899
CONTROL SYSTEM INTEGRATION • INSTRUMENTATION SERVICES
SCADA/AUTOMATION • PLC/HMI • ELECTRICAL • CALIBRATION • MAINTENANCE

Force Majeure: Telstar shall neither be liable for loss, damage, detention or delay nor be deemed to be in default for failure to perform when prevented from doing so by causes beyond its reasonable control including but not limited to acts of war (declared or undeclar ed), Acts of God, fire, strike, labor difficulties, acts or omissions of any governmental authority or of Customer, compliance with government regulations, insurrection or riot, embargo, delays or shortages in transportation or inability to ob tain necessary labor, materials, or manufacturing facilities from usual sources or from defects or delays in the performance of its suppliers or subcontractors due to any of the foregoing enumerated causes. In the event of delay due to any such cause, the date of delivery will be extended by period equal to the delay plus a reasonable time to resume production, and the price will be adjusted to compensate Telstar Instruments for such delay.

Cancellation: In the event of cancellation by Customer, Customer agrees to fully reimburse and compensate Telstar for all costs associated with this Quotation or subsequent order, including but not limited to engineering, labor, materials, quote and estimating time, and product return fees, plus a ten percent (10%) markup to compensate for disruption in scheduling, planned production, indirect costs and profit. Payment for cancellation shall be due within ten (10) days from the date of submission of charges by Telstar.

Entire Agreement: This Quotation constitutes the entire agreement between Telstar and Customer. There are no agreements, understandings, restrictions, warranties, or representations between Telstar and Customer other than those set forth herein or herein provided. This Quotation may only be amended, changed or revised by a written amendment signed by an authorized representative of Telstar. No oral or implied agreements shall be of any force or affect.

Precedence: In the event Telstar is issued an authorization for work, Purchase Order, Contract or similar Agreement with conflicting Terms and Conditions than those set forth herein, these Terms and Conditions will take precedence and will supersede any and all other conflicting Terms and Conditions.

Submittals: In the event Telstar receives a Notice to Proceed or a written statement to proceed with submittals, Telstar will be entitled to compensation based on percent of completion of submittal cost to Customer. Telstar will prepare only one set of submittals, and any resubmittals shall be subject to an additional charge for engineering time and other costs in preparing re-submittals.

Prevailing Wages: Customer must promptly inform Telstar when a project will be registered on the Department of Industrial Relations. Customer must inform Telstar if Certified Payroll Reports are required to be submitted to Customer. If Customer requests Certified Payroll Reports beyond four weeks in arrears, Customer may be charged an administrative processing fee of $50.00 per week generated for said reports.

Authorized Signers: Only the following authorized signers of Telstar have the complete legal authority to bind contractual documents: Robert S. Marston (President/Secretary), John D. Gardiner (Vice President/Treasurer), Tammy Misenhimer (Contract Administrator). If a document is signed by an unauthorized signer, the document will be void and unenforceable.

Industry Material Pricing and Delivery: Telstar is unable to hold prices on materials for more than 7 days. Prices for plastic, copper, steel, and other commodities fluctuate daily. Our vendors and manufacturers are experiencing unprecedented delays due to current industry labor shortages, sho rtage of containers, port congestion, and raw material shortages, that have extended lead times significantly. Telstar reserves the right to amend the delivery date and pricing of materials set forth in this quotation. Telstar considers any of the above related changes imposed by our vendors and manufacturers as outside its reasonable control and subject to Force Majeure provisions.

Insurance: Telstar’s standard insurance limits will apply.

Open Shop: Telstar is an Open Shop contractor and will not be signatory to any unions.

Contractor License #422364
Contractor DIR #1000000899
CONTROL SYSTEM INTEGRATION • INSTRUMENTATION SERVICES
SCADA/AUTOMATION • PLC/HMI • ELECTRICAL • CALIBRATION • MAINTENANCE

We look forward to working with you on this project. If you have any questions, please contact me at the phone number below.

Sincerely,
Byron Martyn
Senior Project Manager/Electrical Engineer, PE
Telstar Instruments
916-508-6511
[email protected]

Contractor License #422364
Contractor DIR #1000000899
CONTROL SYSTEM INTEGRATION  INSTRUMENTATION SERVICES
SCADA/AUTOMATION  PLC/HMI  ELECTRICAL  CALIBRATION  MAINTENANCE 1717 Solano Way, Unit 34, Concord, CA 94520 Phone 925-671-2888, Fax 925-671-9507 4017 Vista Park Court, Sacramento, CA 95834 Phone 916-646-1999, Fax 916-646-1096 202 South Douty Street, Hanford, CA 93230 Phone 559-584-7116, Fax 559-584-8028

8/12/2025
City of Fairfield
2900 Vista Grande Circle
Fairfield, CA 94534
Sent via Email: [email protected]
Attn: Stuart Hamilton
Subject: Waterman Southbrook Pump Station Panel Fabrication Reference: 30-43931
Drawings: N/A
Specifications: N/A
Dear Stuart,
Telstar Instruments (“Telstar”) is pleased to provide a quote for the referenced project to the above identified purchaser (“Customer”).

By accepting this proposal from Telstar you agree to treat this as confidential information.

SCOPE OF DESIGN SERVICES

1. Fabricate QTY 4 new VFD controlled pump starter buckets to fit in existing MCC space per fabrication drawings.
a. Includes new MCC bucket/breaker/door.
b. VFD to be utilized are Allen Bradley 755s
c. Door Mounted HIMs included.
d. Line reactors included.

2. Fabricate the new control back panel to fit into existing enclosure per fabrication drawings. a. PLC to be utilized is Allen Bradley Control Logix 5069. b. Includes new HMI.
c. Programming is exlcuded.

3. Delivery of panels to jobsite included.

Lump Sum Price for this Scope................................ ................................ ........................... $125,072.36 Shipping and Handling for Telstar Supplied Materials IS INCLUDED

Contractor License #422364
Contractor DIR #1000000899
CONTROL SYSTEM INTEGRATION  INSTRUMENTATION SERVICES
SCADA/AUTOMATION  PLC/HMI  ELECTRICAL  CALIBRATION  MAINTENANCE

Sales Tax IS INCLUDED
This quotation is based on Customer’s representation that this IS NOT a prevailing wage project.

CLARIFICATIONS, EXCEPTIONS, AND EXCLUSIONS
a. Material price is valid for seven (7) days from date referenced on this quote (Refer to COVID clause RE: MATERIAL PRICING AND DELIVERY under Terms and Conditions) b. This quotation is based on the inclusion of Telstar’s standard Terms and Conditionsas part of any purchase order, contract or other agreement.
c. Bonding and Permitting are excluded.
d. Engineering studies of any kind are excluded.
e. Commissioning services are not included.
f. Telstar’s quotation includes only those items listed above. Requests for additions/deletions from our scope will require a change in the quoted price. g. Telstar assumes no responsibility for performance, applicability, compatibility, start-up, testing, or acceptance of any equipment not furnished by Telstar under this proposal. h. Please reference the above stated quote number in all correspondence and purchase orders. i. A fee of 2% will be applied to all invoices paid by credit card.

TERMS AND CONDITIONS
Base Terms: Quotation is valid for 30 days from the date of Telstar’s quotation. Payment is due and payable 30 days from date of invoice. If payment is not received by the 30th day, a .05% daily service charge (18 -3/4% per annum) will be charged on all accounts past due. In the event of a dispute concerning payment, attorney's fees, court costs and costs of collection will be paid to the prevailing party. The cost for permits and bonding are excluded unless expressly referenced in Telstar’s quotation. Our standard insurance applies unless agreed to in writing by Telstar.

Telstar’s standard one year parts only warranty applies to this quotation. All other warranties, express or implied, or referenced elsewhere in contract documents are excluded, including but not limited to implied warranties of merchantability or fitness for purpose. Unless expressly stated in Telstar’s estimate, this quote is based on standard straight time hours and does not include any prevailing wage rates. The price quoted herein is for the labor and materials specifically listed within the body of this quote. Service calls are charged at a 4-hour minimum per person, excluding travel time. Unless expressly stated in the quotation, training, operation and maintenance manuals, and preparation of as built drawings are excluded from Telstar’s scope of work.

Limitation of Liability : (a) In no event shall Telstar, its suppliers or subcontractors be liable for special, indirect, incidental or consequential damages, whether in contract, warranty, tort, negligence, strict liability or otherwise, including, but not limited to, loss of pr ofits or revenue, loss of use of the Equipment or any associated equipment, cost of capital, cost of substitute equipment, facilities or services, downtime costs, delays, and claims of customers of Customer, its officers, directors, members employees or any third parties for any damages. Telstar’s liability for any claim whether in contract, warranty, tort, negligence, strict liability, or otherwise for any loss or damage arising out of, connected with, or resulting from this Agreement or the performance or breach thereof, or from the design, manufacture, sale, delivery, resale, repair, replacement, installation, technical direction of installation, inspection, operation or use of any equipment covered by or furnished under this Agreement, or from any services rendered in connection therewith, shall in no case exceed twenty -five percent (25%) of the purchase price allocable to the Equipment, part or Services that is the subject of the claim. (b) All causes of action against Telstar Instruments arising

Contractor License #422364
Contractor DIR #1000000899
CONTROL SYSTEM INTEGRATION  INSTRUMENTATION SERVICES
SCADA/AUTOMATION  PLC/HMI  ELECTRICAL  CALIBRATION  MAINTENANCE

out of or relating to this Agreement or the performance or breach hereof shall are deemed barred unless brought within one year from the date of discovery or other accrual. (c) In no event, regardless of cause, shall Telstar Instruments be liable for liqui dated damages, offsets or penalties of any kind or to indemnify, defend or hold harmless Customer, its officers, directors, members, employees or any third party, arising from or related to the Equipment and/or Services provided by Telstar.

Force Majeure: Telstar shall neither be liable for loss, damage, detention or delay nor be deemed to be in default for failure to perform when prevented from doing so by causes beyond its reasonable control including but not limited to acts of war (declared or undeclar ed), Acts of God, fire, strike, labor difficulties, acts or omissions of any governmental authority or of Customer, compliance with government regulations, insurrection or riot, embargo, delays or shortages in transportation or inability to ob tain necessary labor, materials, or manufacturing facilities from usual sources or from defects or delays in the performance of its suppliers or subcontractors due to any of the foregoing enumerated causes. In the event of delay due to any such cause, the date of delivery will be extended by period equal to the delay plus a reasonable time to resume production, and the price will be adjusted to compensate Telstar Instruments for such delay.

Cancellation: In the event of cancellation by Customer, Customer agrees to fully reimburse and compensate Telstar for all costs associated with this Quotation or subsequent order, including but not limited to engineering, labor, materials, quote and estimating time, and product return fees, plus a ten percent (10%) markup to compensate for disruption in scheduling, planned production, indirect costs and profit. Payment for cancellation shall be due within ten (10) days from the date of submission of charges by Telstar.

Entire Agreement: This Quotation constitutes the entire agreement between Telstar and Customer. There are no agreements, understandings, restrictions, warranties, or representations between Telstar and Customer other than those set forth herein or herein provided. This Quotation may only be amended, changed or revised by a written amendment signed by an authorized representative of Telstar. No oral or implied agreements shall be of any force or affect.

Precedence: In the event Telstar is issued an authorization for work, Purchase Order, Contract or similar Agreement with conflicting Terms and Conditions than those set forth herein, these Terms and Conditions will take precedence and will supersede any and all other conflicting Terms and Conditions.

Submittals: In the event Telstar receives a Notice to Proceed or a written statement to proceed with submittals, Telstar will be entitled to compensation based on percent of completion of submittal cost to Customer. Telstar will prepare only one set of submittals, and any resubmittals shall be subject to an additional charge for engineering time and other costs in preparing re-submittals.

Prevailing Wages: Customer must promptly inform Telstar when a project will be registered on the Department of Industrial Relations. Customer must inform Telstar if Certified Payroll Reports are required to be submitted to Customer. If Customer requests Certified Payroll Reports beyond four weeks in arrears, Customer may be charged an administrative processing fee of $50.00 per week generated for said reports.

Authorized Signers: Only the following authorized signers of Telstar have the complete legal authority to bind contractual documents: Robert S. Marston (President/Secretary), John D. Gardiner (Vice President/Treasurer), Tammy Misenhimer (Contract Administrator). If a document is signed by an unauthorized signer, the document will be void and unenforceable.

Industry Material Pricing and Delivery: Telstar is unable to hold prices on materials for more than 7 days. Prices for plastic, copper, steel, and other commodities fluctuate daily. Our vendors and manufacturers are experiencing unprecedented delays due to current industry labor shortages, sho rtage of containers, port congestion, and raw material shortages, that have extended lead times significantly. Telstar reserves the right to amend the delivery date and pricing of materials set forth in this quotation. Telstar considers any of the above related changes imposed by our vendors and manufacturers as outside its reasonable control and subject to Force Majeure provisions.

Insurance: Telstar’s standard insurance limits will apply.

Open Shop: Telstar is an Open Shop contractor and will not be signatory to any unions.

Contractor License #422364
Contractor DIR #1000000899
CONTROL SYSTEM INTEGRATION  INSTRUMENTATION SERVICES
SCADA/AUTOMATION  PLC/HMI  ELECTRICAL  CALIBRATION  MAINTENANCE

We look forward to working with you on this project. If you have any questions, please contact me at the phone number below.

Sincerely,
Byron Martyn
Senior Project Manager/Electrical Engineer, PE
Telstar Instruments
916-508-6511
[email protected]

Contractor License #422364
Contractor DIR #1000000899
CONTROL SYSTEM INTEGRATION • INSTRUMENTATION SERVICES
SCADA/AUTOMATION • PLC/HMI • ELECTRICAL • CALIBRATION • MAINTENANCE 1717 Solano Way, Unit 34, Concord, CA 94520 Phone 925-671-2888, Fax 925-671-9507 4017 Vista Park Court, Sacramento, CA 95834 Phone 916-646-1999, Fax 916-646-1096 202 South Douty Street, Hanford, CA 93230 Phone 559-584-7116, Fax 559-584-8028

2/20/2025
City of Fairfield
2900 Vista Grande Circle
Fairfield, CA 94534
Sent via Email: [email protected]
Attn: Stuart Hamilton
Subject: Waterman Southbrook Pump Station Commissioning Services Reference: 30-43931
Drawings: N/A
Specifications: N/A
Dear Stuart,
Telstar Instruments (“Telstar”) is pleased to provide a quote for the referenced project to the above identified purchaser (“Customer”).

By accepting this proposal from Telstar you agree to treat this as confidential information.

SCOPE OF DESIGN SERVICES

1. 2 days of commissioning services for Telstar supplied equipment. a. VFD programming and Training included
b. PLC programming excluded.
c. Loop checks included.

Lump Sum Price for this Scope ................................ ................................ ............................... $6,032.00 Shipping and Handling for Telstar Supplied Materials IS INCLUDED Sales Tax IS INCLUDED
This quotation is based on Customer’s representation that this IS NOT a prevailing wage project.

CLARIFICATIONS, EXCEPTIONS, AND EXCLUSIONS
a. Material price is valid for seven (7) days from date referenced on this quote (Refer to COVID clause RE: MATERIAL PRICING AND DELIVERY under Terms and Conditions) b. This quotation is based on the inclusion of Telstar’s standard Terms and Conditions as part of any purchase order, contract or other agreement.

Contractor License #422364
Contractor DIR #1000000899
CONTROL SYSTEM INTEGRATION • INSTRUMENTATION SERVICES
SCADA/AUTOMATION • PLC/HMI • ELECTRICAL • CALIBRATION • MAINTENANCE

c. Bonding and Permitting are excluded.
d. Engineering studies of any kind are excluded.
e. The estimate is for Design Services only.
f. Materials or commissioning services are not included. g. Telstar’s quotation includes only those items listed above. Requests for additions/deletions from our scope will require a change in the quoted price. h. Telstar assumes no responsibility for performance, applicability, compatibility, start-up, testing, or acceptance of any equipment not furnished by Telstar under this proposal. i. Please reference the above stated quote number in all correspondence and purchase orders. j. A fee of 2% will be applied to all invoices paid by credit card.

TERMS AND CONDITIONS
Base Terms: Quotation is valid for 30 days from the date of Telstar’s quotation. Payment is due and payable 30 days from date of invoice. If payment is not received by the 30th day, a .05% daily service charge (18 -3/4% per annum) will be charged on all accounts past due. In the event of a dispute concerning payment, attorney's fees, court costs and costs of collection will be paid to the prevailing party. The cost for permits and bonding are excluded unless expressly referenced in Telstar’s quotation. Our standard insurance applies unless agreed to in writing by Telstar.

Telstar’s standard one year parts only warranty applies to this quotation. All other warranties, express or implied, or referenced elsewhere in contract documents are excluded, including but not li mited to implied warranties of merchantability or fitness for purpose. Unless expressly stated in Telstar’s estimate, this quote is based on standard straight time hours and does not include any prevailing wage rates. The price quoted herein is for the l abor and materials specifically listed within the body of this quote. Service calls are charged at a 4-hour minimum per person, excluding travel time. Unless expressly stated in the quotation, training, operation and maintenance manuals, and preparation of as built drawings are excluded from Telstar’s scope of work.

Limitation of Liability : (a) In no event shall Telstar, its suppliers or subcontractors be liable for special, indirect, incidental or consequential damages, whether in contract, warranty, tort, negligence, strict liability or otherwise, including, but not limited to, loss of pr ofits or revenue, loss of use of the Equipment or any associated equipment, cost of capital, cost of substitute equipment, facilities or services, downtime costs, delays, and claims of customers of Customer, its officers, directors, members employees or any third parties for any damages. Telstar’s liability for any claim whether in contract, warranty, tort, negligence, strict liability, or otherwise for any loss or damage arising out of, connected with, or resulting from this Agreement or the performance or breach thereof, or from the design, manufacture, sale, delivery, resale, repair, replacement, installation, technical direction of installation, inspection, operation or use of any equipment covered by or furnished under this Agreement, or from any services rendered in connection therewith, shall in no case exceed twenty -five percent (25%) of the purchase price allocable to the Equipment, part or Services that is the subject of the claim. (b) All causes of action against Telstar Instruments arising out of or relating to this Agreement or the performance or breach hereof shall are deemed barred unless brought within one year from the date of discovery or other accrual. (c) In no event, regardless of cause, shall Telstar Instruments be liable for liquidated damages, offsets or penalties of any kind or to indemnify, defend or hold harmless Customer, its officers, directors, members, employees or any third party, arising from or related to the Equipment and/or Services provided by Telstar.

Force Majeure: Telstar shall neither be liable for loss, damage, detention or delay nor be deemed to be in default for failure to perform when prevented from doing so by causes beyond its reasonable control including but not limited to acts of war (declared or undeclar ed), Acts of God, fire, strike, labor difficulties, acts or omissions of any governmental authority or of Customer, compliance with government regulations, insurrection or riot, embargo, delays or shortages in transportation or inability to ob tain necessary labor, materials, or manufacturing facilities

Contractor License #422364
Contractor DIR #1000000899
CONTROL SYSTEM INTEGRATION • INSTRUMENTATION SERVICES
SCADA/AUTOMATION • PLC/HMI • ELECTRICAL • CALIBRATION • MAINTENANCE

from usual sources or from defects or delays in the performance of its suppliers or subcontractors due to any of the foregoing enumerated causes. In the event of delay due to any such cause, the date of delivery will be extended by period equal to the delay plus a reasonable time to resume production, and the price will be adjusted to compensate Telstar Instruments for such delay.

Cancellation: In the event of cancellation by Customer, Customer agrees to fully reimburse and compensate Telstar for all costs associated with this Quotation or subsequent order, including but not limited to engineering, labor, materials, quote and estimating time, and product return fees, plus a ten percent (10%) markup to compensate for disruption in scheduling, planned production, indirect costs and profit. Payment for cancellation shall be due within ten (10) days from the date of submission of charges by Telstar.

Entire Agreement: This Quotation constitutes the entire agreement between Telstar and Customer. There are no agreements, understandings, restrictions, warranties, or representations between Telstar and Customer other than those set forth herein or herein provided. This Quotation may only be amended, changed or revised by a written amendment signed by an authorized representative of Telstar. No oral or implied agreements shall be of any force or affect.

Precedence: In the event Telstar is issued an authorization for work, Purchase Order, Contract or similar Agreement with conflicting Terms and Conditions than those set forth herein, these Terms and Conditions will take precedence and will supersede any and all other conflicting Terms and Conditions.

Submittals: In the event Telstar receives a Notice to Proceed or a written statement to proceed with submittals, Telstar will be entitled to compensation based on percent of completion of submittal cost to Customer. Telstar will prepare only one set of submittals, and any resubmittals shall be subject to an additional charge for engineering time and other costs in preparing re-submittals.

Prevailing Wages: Customer must promptly inform Telstar when a project will be registered on the Department of Industrial Relations. Customer must inform Telstar if Certified Payroll Reports are required to be submitted to Customer. If Customer requests Certified Payroll Reports beyond four weeks in arrears, Customer may be charged an administrative processing fee of $50.00 per week generated for said reports.

Authorized Signers: Only the following authorized signers of Telstar have the complete legal authority to bind contractual documents: Robert S. Marston (President/Secretary), John D. Gardiner (Vice President/Treasurer), Tammy Misenhimer (Contract Administrator). If a document is signed by an unauthorized signer, the document will be void and unenforceable.

Industry Material Pricing and Delivery: Telstar is unable to hold prices on materials for more than 7 days. Prices for plastic, copper, steel, and other commodities fluctuate daily. Our vendors and manufacturers are experiencing unprecedented delays due to current industry labor shortages, sho rtage of containers, port congestion, and raw material shortages, that have extended lead times significantly. Telstar reserves the right to amend the delivery date and pricing of materials set forth in this quotation. Telstar considers any of the above related changes imposed by our vendors and manufacturers as outside its reasonable control and subject to Force Majeure provisions.

Insurance: Telstar’s standard insurance limits will apply.

Open Shop: Telstar is an Open Shop contractor and will not be signatory to any unions.

Contractor License #422364
Contractor DIR #1000000899
CONTROL SYSTEM INTEGRATION • INSTRUMENTATION SERVICES
SCADA/AUTOMATION • PLC/HMI • ELECTRICAL • CALIBRATION • MAINTENANCE

We look forward to working with you on this project. If you have any questions, please contact me at the phone number below.

Sincerely,
Byron Martyn
Senior Project Manager/Electrical Engineer, PE
Telstar Instruments
916-508-6511
[email protected]

4 Rev. 01/09/2025
EXHIBIT “B”
PAYM
ENT
1) The total contract price for services rendered by CONTRACTOR under this Agreement shall not exceed $352,622.84.
2) Payment shall be made to CONTRACTOR based on monthly progress billings and final invoice. Final invoice to be submitted on completion of scope o f work set forth in Exhibit “A”.
3) Any additional meetings or work required beyond that set forth in Exhibit “A” shall be mutually
agreed to by the CITY and CONTRACTOR, and shall be billed on a time and materials basis to
the City of Fairfield.

5 Rev. 01/09/2025
EXHIBIT “C”

GENERAL PROVISIONS
1) INDEPENDENT CONTRACTOR. At all times during the term of this Agreement, CONTRACTOR shall be an independent Contractor and shall not be an employee of CITY. CITY shall have the right to control CONTRACTOR only insofar as the results of CONTRACTOR's services rendered pursuant to this Agreement; however, CITY shall not have the right to control the means by which CONTRACTOR accomplishes services rendered pursuant to this Agreement. 2) LICENSES; PERMITS; ETC. CONTRACTOR represents and warrants to CITY that CONTRACTOR has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONTRACTOR to practice CONTRACTOR's profession. CONTRACTOR represents and warrants to CITY that CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any licenses, permits, and approvals which are legally required for CONTRACTOR to practice his profession. 3) TIME. CONTRACTOR shall devote such services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of CONTRACTOR's obligations pursuant to this Agreement. CONTRACTOR shall adhere to the Schedule of Activities as described in their Executive Summary.
4) CONTRACTOR NOT AN AGENT. Except as CITY may specify in writing, CONTRACTOR shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent. CONTRACTOR shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligation whatsoever.
5) ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect. 6) PERSONNEL. CONTRACTOR shall assign only competent personnel to perform services pursuant to this Agreement. In the event that CITY, in its sole discretion, at anytime during the term of this Agreement, desires the removal of any person or persons assigned by CONTRACTOR to perform services pursuant to this Agreement, CONTRACTOR shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons.
7) STANDARD OF PERFORMANCE. CONTRACTOR shall perform all services required pursuant to this Agreement. Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONTRACTOR is engaged in the geographical area in which CONTRACTOR practices his profession. All products which CONTRACTOR delivers to CITY pursuant to this Agreement shall be prepared in a workmanlike manner, and conform to the standards of quality normally observed by a person practicing in CONTRACTOR's profession. CITY shall be the sole judge as to whether the product of the CONTRACTOR is satisfactory.

6 Rev. 01/09/2025
8) CANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by the CITY at its discretion upon written notification to CONTRACTOR. CONTRACTOR is entitled to receive full payment for all services performed and all costs incurred up to and including the date of receipt of written notice to cease work on the project. CONTRACTOR shall be entitled to no further compensation for work performed after the date of receipt of written notice to cease work. All completed and incomplete products up to the date of receipt of written notice to cease work shall become the property of CITY.
9) PRODUCTS OF CONSULTING. All products of the CONTRACTOR created under this Agreement shall be the property of the CITY.
10) INDEMNIFY AND HOLD HARMLESS. CONTRACTOR shall indemnify, defend, and hold harmless the CITY, its officers, agents, employees and volunteers from all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra- hazardous activities, activities giving rise to strict liability, or defects in design by CONTRACTOR or any person directly or indirectly employed by or acting as agent for CONTRACTOR in the performance of this Agreement, including the concurrent or successive passive negligence of the CITY, its officers, agents, employees or volunteers.

It is understood that the duty of CONTRACTOR to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.

Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONTRACTOR from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages. 11) PROHIBITED INTERESTS. No employee of the CITY shall have any direct financial interest in this agreement. This agreement shall be voidable at the option of the CITY if this provision is violated.
12) LOCAL EMPLOYMENT POLICY . The CIT Y desires wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano County. The CITY encourages an active affirmative action program on the part of its contractors, consulta nts and developers. When local projects require, subcontractors, contractors, consultants and developers will solicit proposals from qualified local firms where possible.

As a way of responding to the provisions of the Davis-Bacon Act and this program, contractor, consultants, and developers will be asked, to provide no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin.
13) CONTRACTOR NOT A PUBLIC OFFICIAL. CONTRACTOR is not a "public official" for purposes of Government Code §§ 87200 et seq. CONTRACTOR conducts research and arrives at his or her

7 Rev. 01/09/2025
conclusions, advice, recommendation, or counsel independent of the control and direction of the CITY or any CITY official, other than normal contract monitoring. In addition, CONTRACTOR possesses no authority with respect to any CITY decision beyond these conclusions, advice, recommendation, or counsel.
14) EMPLOYMENT DEVELOPMENT DEPARTMENT REPORTING REQUIREMENTS . When the CITY executes an agreement for or makes payment to CONTRACTOR in the amount of $600 (six hundred dollars) or more in any one calendar year, CONTRACTOR shall provide the following information to CITY to comply with Employment Development Department (EDD) reporting requirements:
a) Whether CONTRACTOR is doing business as a sole proprietorship, partnership, limited liability partnership, corporation, limited liability corporation, non -profit corporation or other form of organization.
b) If CONTRACTOR is doing business as a sole proprietorship, CONTRACTOR shall provide the full name, address and social security number or federal tax identification number of the sole proprietor.
c) If CONTRACTOR is doing business as other than a sole proprietorship, CONTRACTOR shall provide CONTRACTOR’s federal tax identification number. 15) LABOR AND WAGE CODE GUIDELINES. Attention is directed to Section 1777.5 of the Labor Code as it applies to Apprenticeship Standards.

Th
e general prevailing wage rates for each craft, classification, or type of workman shall be determined by the Director of Industrial Relations (available online at http://www.dir.ca.gov/dlsr/PWD/index.html - select the appropriate wage decision and then collect the wage decisions for Statewide, Northern California and Solano County). A copy of these wage rate determination are kept on file are available for review at the Office of the City Engineer located at 1000 Webster Street.

In a
ccordance with the provisions of Section 1860 of the California labor Code, attention is directed to the requirement that in accordance with the provisions of Section 3700 of the California Labor Code, every contactor will be required to secure the payment of compensation of his or her employees.

Atte
ntion is directed to the Federal Minimum wage rate requirements. If there is a difference between the minimum wage rates predetermined by the Secretary of Labor and the general prevailing wage rates determined by the Director of the California Department of Industrial relations for similar classifications of labor, the Contractor and subcontractors shall pay not less than the higher wage rates. The Department will not accept lower State wage rates not specifically included in the Federal minimum wage determinations. Where Federal wage determinations do not contain the State wage rate determination otherwise available for use by the Contractor and subcontractors, the Contractor and subcontractors shall pay not less than the Federal minimum wage rates, which most closely approximates the duties of the employees in question.

8 Rev. 01/09/2025
16) CON
TRACT BONDS (required for projects above $25k). The Contractor shall furnish two good and sufficient bonds in compliance with applicable federal and state laws. One of the bonds in the amount of one hundred percent (100%) of the contract price shall guarantee the faithful performance of the contract by the Contractor; and, in addition, by its terms, the faithful performance bond shall remain in full force and effect for a period of one (1) year from and after the completion and acceptance of said work to guarantee the repair and/or replacement of faulty workmanship and defective material. The other bond shall be a payment (labor and material) bond in the amount of one hundred percent (100%) of the contract price. Each respective bond shall be in the form set forth in the Articles of Agreement Section.

Whenever any surety or sureties on any such bonds, or on any bonds required by law for the protection of the claims of laborers and material men, become insufficient, or the City has cause to believe that such surety or sureties have become insufficient, a demand in writing may be made of the Contractor for such further bond or bonds or additional surety, not exceeding that originally required, as is considered necessary, considering the extent of the work remaining to be done. Thereafter no payment shall be made upon such contract to the Contractor or any assignee of the Contractor until such further bond or bonds or additional surety has been furnished.

The
City Engineer before execution of the contract by City may require that Contractor submit the documents enumerated in Code of Civil Procedure section 995.660 to verify the sufficiency of the surety or sureties on the contract bonds.

9 Rev. 01/09/2025
EXHIBIT “D”

INSURANCE REQUIREMENTS
CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability coverage (Form CA 00 01 with Code 1 – any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. c) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease. 2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required.

Professional Liability Insurance / Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.

Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence Fidelity / Crime / Dishonesty Bond in the minimum amount of $____________ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
Builder’s Risk / Course of Construction Insurance in the minimum amount of $__________. 3) IN

SURANCE PROVISIONS
a) DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials, employees and volunteers; or the CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers liability and builder’s risk policies) are to contain, or be endorsed to contain, the following provisions:

10 Rev. 01/09/2025
i) The CITY, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the CONSULTANT; products and completed operations of the CONSULTANT; premises owned, occupied or used by the CONSULTANT; and automobiles owned, leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers. ii) For any claims related to this project, the CONSULTANT’S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the CITY, its officers, officials, employees or volunteers shall be in excess of the CONSULTANT’S insurance and shall not contribute with it. iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the CITY, its officers, officials, employees or volunteers.
iv) The CONSULTANT’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the CITY.
vi) The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the CONSULTANT’S policy limits of coverage.

Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater. c) ACCEPTABILITY OF INSURER. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY.

VERIFICATION OF COVERAGE. CONSULTANT shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 11 85, subject to CITY approval; and submitted electronically via email at [email protected]. All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, CONSULTANT shall provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. d) SUB -CONTRACTORS. CONSULTANT shall require all subcontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of CONSULTANT to verify existence of sub- contractor’s insurance shall not relieve CONSULTANT from any claim arising from sub-contractors work on behalf of CONSULTANT.

Contractor License #422364
Contractor DIR #1000000899

CONTROL SYSTEM INTEGRATION • INSTRUMENTATION SERVICES
SCADA/AUTOMATION • PLC/HMI • ELECTRICAL • CALIBRATION • MAINTENANCE

1717 Solano Way, Unit 34, Concord, CA 94520 Phone 925-671-2888, Fax 925-671-9507 4017 Vista Park Court, Sacramento, CA 95834 Phone 916-646-1999, Fax 916-646-1096 202 South Douty Street, Hanford, CA 93230 Phone 559-584-7116, Fax 559-584-8028

2/20/2025

City of Fairfield
2900 Vista Grande Circle
Fairfield, CA 94534
Sent via Email: [email protected]

Attn: Stuart Hamilton
Subject: Waterman Southbrook Pump Station Controls Design Reference: 30-43931

Drawings: N/A
Specifications: N/A

Dear Stuart,

Telstar Instruments (“Telstar”) is pleased to provide a quote for the referenced project to the above identified purchaser (“Customer”).

By accepting this proposal from Telstar you agree to treat this as confidential information.

SCOPE OF DESIGN SERVICES

1. Perform Field Investigation

2. Design and provide fabrication drawings for new MCC starter buckets to fit into existing MCC for QTY 4 VFD controlled pumps.
a. VFD to be utilized are Allen Bradley 755s

3. Design and provide fabrication drawings for the new control back panel to fit into existing enclosure.
a. PLC to be utilized is Allen Bradley Control Logix 5069.

4. Provide Interconnect drawings
Labor Price for this Scope ................................ ................................ ................................ .... $29,178.75 Shipping and Handling for Telstar Supplied Materials IS INCLUDED Sales Tax IS INCLUDED

This quotation is based on Customer’s representation that this IS NOT a prevailing wage project.

CLARIFICATIONS, EXCEPTIONS, AND EXCLUSIONS

Contractor License #422364
Contractor DIR #1000000899

CONTROL SYSTEM INTEGRATION • INSTRUMENTATION SERVICES
SCADA/AUTOMATION • PLC/HMI • ELECTRICAL • CALIBRATION • MAINTENANCE

a. Material price is valid for seven (7) days from date referenced on this quote (Refer to COVID clause RE: MATERIAL PRICING AND DELIVERY under Terms and Conditions) b. This quotation is based on the inclusion of Telstar’s standard Terms and Conditions as part of any purchase order, contract or other agreement.
c. Bonding and Permitting are excluded.
d. Engineering studies of any kind are excluded.
e. The estimate is for Design Services only.
f. Materials or commissioning services are not included. g. Telstar’s quotation includes only those items listed above. Requests for additions/deletions from our scope will require a change in the quoted price. h. Telstar assumes no responsibility for performance, applicability, compatibility, start-up, testing, or acceptance of any equipment not furnished by Telstar under this proposal. i. Please reference the above stated quote number in all correspondence and purchase orders. j. A fee of 2% will be applied to all invoices paid by credit card.

TERMS AND CONDITIONS
Base Terms: Quotation is valid for 30 days from the date of Telstar’s quotation. Payment is due and payable 30 days from date of invoice. If payment is not received by the 30th day, a .05% daily service charge (18 -3/4% per annum) will be charged on all accounts past due. In the event of a dispute concerning payment, attorney's fees, court costs and costs of collection will be paid to the prevailing party. The cost for permits and bonding are excluded unless expressly referenced in Telstar’s quotation. Our standard insurance applies unless agreed to in writing by Telstar.

Telstar’s standard one year parts only warranty applies to this quotation. All other warranties, express or implied, or referenced elsewhere in contract documents are excluded, including but not li mited to implied warranties of merchantability or fitness for purpose. Unless expressly stated in Telstar’s estimate, this quote is based on standard straight time hours and does not include any prevailing wage rates. The price quoted herein is for the l abor and materials specifically listed within the body of this quote. Service calls are charged at a 4-hour minimum per person, excluding travel time. Unless expressly stated in the quotation, training, operation and maintenance manuals, and preparation of as built drawings are excluded from Telstar’s scope of work.

Limitation of Liability : (a) In no event shall Telstar, its suppliers or subcontractors be liable for special, indirect, incidental or consequential damages, whether in contract, warranty, tort, negligence, strict liability or otherwise, including, but not limited to, loss of pr ofits or revenue, loss of use of the Equipment or any associated equipment, cost of capital, cost of substitute equipment, facilities or services, downtime costs, delays, and claims of customers of Customer, its officers, directors, members employees or any third parties for any damages. Telstar’s liability for any claim whether in contract, warranty, tort, negligence, strict liability, or otherwise for any loss or damage arising out of, connected with, or resulting from this Agreement or the performance or breach thereof, or from the design, manufacture, sale, delivery, resale, repair, replacement, installation, technical direction of installation, inspection, operation or use of any equipment covered by or furnished under this Agreement, or from any services rendered in connection therewith, shall in no case exceed twenty -five percent (25%) of the purchase price allocable to the Equipment, part or Services that is the subject of the claim. (b) All causes of action against Telstar Instruments arising out of or relating to this Agreement or the performance or breach hereof shall are deemed barred unless brought within one year from the date of discovery or other accrual. (c) In no event, regardless of cause, shall Telstar Instruments be liable for liquidated damages, offsets or penalties of any kind or to indemnify, defend or hold harmless Customer, its officers, directors, members, employees or any third party, arising from or related to the Equipment and/or Services provided by Telstar.

Contractor License #422364
Contractor DIR #1000000899

CONTROL SYSTEM INTEGRATION • INSTRUMENTATION SERVICES
SCADA/AUTOMATION • PLC/HMI • ELECTRICAL • CALIBRATION • MAINTENANCE

Force Majeure: Telstar shall neither be liable for loss, damage, detention or delay nor be deemed to be in default for failure to perform when prevented from doing so by causes beyond its reasonable control including but not limited to acts of war (declared or undeclar ed), Acts of God, fire, strike, labor difficulties, acts or omissions of any governmental authority or of Customer, compliance with government regulations, insurrection or riot, embargo, delays or shortages in transportation or inability to ob tain necessary labor, materials, or manufacturing facilities from usual sources or from defects or delays in the performance of its suppliers or subcontractors due to any of the foregoing enumerated causes. In the event of delay due to any such cause, the date of delivery will be extended by period equal to the delay plus a reasonable time to resume production, and the price will be adjusted to compensate Telstar Instruments for such delay.

Cancellation: In the event of cancellation by Customer, Customer agrees to fully reimburse and compensate Telstar for all costs associated with this Quotation or subsequent order, including but not limited to engineering, labor, materials, quote and estimating time, and product return fees, plus a ten percent (10%) markup to compensate for disruption in scheduling, planned production, indirect costs and profit. Payment for cancellation shall be due within ten (10) days from the date of submission of charges by Telstar.

Entire Agreement: This Quotation constitutes the entire agreement between Telstar and Customer. There are no agreements, understandings, restrictions, warranties, or representations between Telstar and Customer other than those set forth herein or herein provided. This Quotation may only be amended, changed or revised by a written amendment signed by an authorized representative of Telstar. No oral or implied agreements shall be of any force or affect.

Precedence: In the event Telstar is issued an authorization for work, Purchase Order, Contract or similar Agreement with conflicting Terms and Conditions than those set forth herein, these Terms and Conditions will take precedence and will supersede any and all other conflicting Terms and Conditions.

Submittals: In the event Telstar receives a Notice to Proceed or a written statement to proceed with submittals, Telstar will be entitled to compensation based on percent of completion of submittal cost to Customer. Telstar will prepare only one set of submittals, and any resubmittals shall be subject to an additional charge for engineering time and other costs in preparing re-submittals.

Prevailing Wages: Customer must promptly inform Telstar when a project will be registered on the Department of Industrial Relations. Customer must inform Telstar if Certified Payroll Reports are required to be submitted to Customer. If Customer requests Certified Payroll Reports beyond four weeks in arrears, Customer may be charged an administrative processing fee of $50.00 per week generated for said reports.

Authorized Signers: Only the following authorized signers of Telstar have the complete legal authority to bind contractual documents: Robert S. Marston (President/Secretary), John D. Gardiner (Vice President/Treasurer), Tammy Misenhimer (Contract Administrator). If a document is signed by an unauthorized signer, the document will be void and unenforceable.

Industry Material Pricing and Delivery: Telstar is unable to hold prices on materials for more than 7 days. Prices for plastic, copper, steel, and other commodities fluctuate daily. Our vendors and manufacturers are experiencing unprecedented delays due to current industry labor shortages, sho rtage of containers, port congestion, and raw material shortages, that have extended lead times significantly. Telstar reserves the right to amend the delivery date and pricing of materials set forth in this quotation. Telstar considers any of the above related changes imposed by our vendors and manufacturers as outside its reasonable control and subject to Force Majeure provisions.

Insurance: Telstar’s standard insurance limits will apply.

Open Shop: Telstar is an Open Shop contractor and will not be signatory to any unions.

Contractor License #422364
Contractor DIR #1000000899

CONTROL SYSTEM INTEGRATION • INSTRUMENTATION SERVICES
SCADA/AUTOMATION • PLC/HMI • ELECTRICAL • CALIBRATION • MAINTENANCE

We look forward to working with you on this project. If you have any questions, please contact me at the phone number below.

Sincerely,

Byron Martyn
Senior Project Manager/Electrical Engineer, PE
Telstar Instruments
916-508-6511
[email protected]

Contractor License #422364
Contractor DIR #1000000899
CONTROL SYSTEM INTEGRATION  INSTRUMENTATION SERVICES
SCADA/AUTOMATION  PLC/HMI  ELECTRICAL  CALIBRATION  MAINTENANCE 1717 Solano Way, Unit 34, Concord, CA 94520 Phone 925-671-2888, Fax 925-671-9507 4017 Vista Park Court, Sacramento, CA 95834 Phone 916-646-1999, Fax 916-646-1096 202 South Douty Street, Hanford, CA 93230 Phone 559-584-7116, Fax 559-584-8028

8/12/2025
City of Fairfield
2900 Vista Grande Circle
Fairfield, CA 94534
Sent via Email: [email protected]
Attn: Stuart Hamilton
Subject: Waterman Southbrook Pump Station Panel Fabrication Reference: 30-43931
Drawings: N/A
Specifications: N/A
Dear Stuart,
Telstar Instruments (“Telstar”) is pleased to provide a quote for the referenced project to the above identified purchaser (“Customer”).

By accepting this proposal from Telstar you agree to treat this as confidential information.

SCOPE OF DESIGN SERVICES

1. Fabricate QTY 4 new VFD controlled pump starter buckets to fit in existing MCC space per fabrication drawings.
a. Includes new MCC bucket/breaker/door.
b. VFD to be utilized are Allen Bradley 755s
c. Door Mounted HIMs included.
d. Line reactors included.

2. Fabricate the new control back panel to fit into existing enclosure per fabrication drawings. a. PLC to be utilized is Allen Bradley Control Logix 5069. b. Includes new HMI.
c. Programming is exlcuded.

3. Delivery of panels to jobsite included.

Lump Sum Price for this Scope................................ ................................ ........................... $125,072.36 Shipping and Handling for Telstar Supplied Materials IS INCLUDED

Contractor License #422364
Contractor DIR #1000000899
CONTROL SYSTEM INTEGRATION  INSTRUMENTATION SERVICES
SCADA/AUTOMATION  PLC/HMI  ELECTRICAL  CALIBRATION  MAINTENANCE

Sales Tax IS INCLUDED
This quotation is based on Customer’s representation that this IS NOT a prevailing wage project.

CLARIFICATIONS, EXCEPTIONS, AND EXCLUSIONS
a. Material price is valid for seven (7) days from date referenced on this quote (Refer to COVID clause RE: MATERIAL PRICING AND DELIVERY under Terms and Conditions) b. This quotation is based on the inclusion of Telstar’s standard Terms and Conditionsas part of any purchase order, contract or other agreement.
c. Bonding and Permitting are excluded.
d. Engineering studies of any kind are excluded.
e. Commissioning services are not included.
f. Telstar’s quotation includes only those items listed above. Requests for additions/deletions from our scope will require a change in the quoted price. g. Telstar assumes no responsibility for performance, applicability, compatibility, start-up, testing, or acceptance of any equipment not furnished by Telstar under this proposal. h. Please reference the above stated quote number in all correspondence and purchase orders. i. A fee of 2% will be applied to all invoices paid by credit card.

TERMS AND CONDITIONS
Base Terms: Quotation is valid for 30 days from the date of Telstar’s quotation. Payment is due and payable 30 days from date of invoice. If payment is not received by the 30th day, a .05% daily service charge (18 -3/4% per annum) will be charged on all accounts past due. In the event of a dispute concerning payment, attorney's fees, court costs and costs of collection will be paid to the prevailing party. The cost for permits and bonding are excluded unless expressly referenced in Telstar’s quotation. Our standard insurance applies unless agreed to in writing by Telstar.

Telstar’s standard one year parts only warranty applies to this quotation. All other warranties, express or implied, or referenced elsewhere in contract documents are excluded, including but not limited to implied warranties of merchantability or fitness for purpose. Unless expressly stated in Telstar’s estimate, this quote is based on standard straight time hours and does not include any prevailing wage rates. The price quoted herein is for the labor and materials specifically listed within the body of this quote. Service calls are charged at a 4-hour minimum per person, excluding travel time. Unless expressly stated in the quotation, training, operation and maintenance manuals, and preparation of as built drawings are excluded from Telstar’s scope of work.

Limitation of Liability : (a) In no event shall Telstar, its suppliers or subcontractors be liable for special, indirect, incidental or consequential damages, whether in contract, warranty, tort, negligence, strict liability or otherwise, including, but not limited to, loss of pr ofits or revenue, loss of use of the Equipment or any associated equipment, cost of capital, cost of substitute equipment, facilities or services, downtime costs, delays, and claims of customers of Customer, its officers, directors, members employees or any third parties for any damages. Telstar’s liability for any claim whether in contract, warranty, tort, negligence, strict liability, or otherwise for any loss or damage arising out of, connected with, or resulting from this Agreement or the performance or breach thereof, or from the design, manufacture, sale, delivery, resale, repair, replacement, installation, technical direction of installation, inspection, operation or use of any equipment covered by or furnished under this Agreement, or from any services rendered in connection therewith, shall in no case exceed twenty -five percent (25%) of the purchase price allocable to the Equipment, part or Services that is the subject of the claim. (b) All causes of action against Telstar Instruments arising

Contractor License #422364
Contractor DIR #1000000899
CONTROL SYSTEM INTEGRATION  INSTRUMENTATION SERVICES
SCADA/AUTOMATION  PLC/HMI  ELECTRICAL  CALIBRATION  MAINTENANCE

out of or relating to this Agreement or the performance or breach hereof shall are deemed barred unless brought within one year from the date of discovery or other accrual. (c) In no event, regardless of cause, shall Telstar Instruments be liable for liqui dated damages, offsets or penalties of any kind or to indemnify, defend or hold harmless Customer, its officers, directors, members, employees or any third party, arising from or related to the Equipment and/or Services provided by Telstar.

Force Majeure: Telstar shall neither be liable for loss, damage, detention or delay nor be deemed to be in default for failure to perform when prevented from doing so by causes beyond its reasonable control including but not limited to acts of war (declared or undeclar ed), Acts of God, fire, strike, labor difficulties, acts or omissions of any governmental authority or of Customer, compliance with government regulations, insurrection or riot, embargo, delays or shortages in transportation or inability to ob tain necessary labor, materials, or manufacturing facilities from usual sources or from defects or delays in the performance of its suppliers or subcontractors due to any of the foregoing enumerated causes. In the event of delay due to any such cause, the date of delivery will be extended by period equal to the delay plus a reasonable time to resume production, and the price will be adjusted to compensate Telstar Instruments for such delay.

Cancellation: In the event of cancellation by Customer, Customer agrees to fully reimburse and compensate Telstar for all costs associated with this Quotation or subsequent order, including but not limited to engineering, labor, materials, quote and estimating time, and product return fees, plus a ten percent (10%) markup to compensate for disruption in scheduling, planned production, indirect costs and profit. Payment for cancellation shall be due within ten (10) days from the date of submission of charges by Telstar.

Entire Agreement: This Quotation constitutes the entire agreement between Telstar and Customer. There are no agreements, understandings, restrictions, warranties, or representations between Telstar and Customer other than those set forth herein or herein provided. This Quotation may only be amended, changed or revised by a written amendment signed by an authorized representative of Telstar. No oral or implied agreements shall be of any force or affect.

Precedence: In the event Telstar is issued an authorization for work, Purchase Order, Contract or similar Agreement with conflicting Terms and Conditions than those set forth herein, these Terms and Conditions will take precedence and will supersede any and all other conflicting Terms and Conditions.

Submittals: In the event Telstar receives a Notice to Proceed or a written statement to proceed with submittals, Telstar will be entitled to compensation based on percent of completion of submittal cost to Customer. Telstar will prepare only one set of submittals, and any resubmittals shall be subject to an additional charge for engineering time and other costs in preparing re-submittals.

Prevailing Wages: Customer must promptly inform Telstar when a project will be registered on the Department of Industrial Relations. Customer must inform Telstar if Certified Payroll Reports are required to be submitted to Customer. If Customer requests Certified Payroll Reports beyond four weeks in arrears, Customer may be charged an administrative processing fee of $50.00 per week generated for said reports.

Authorized Signers: Only the following authorized signers of Telstar have the complete legal authority to bind contractual documents: Robert S. Marston (President/Secretary), John D. Gardiner (Vice President/Treasurer), Tammy Misenhimer (Contract Administrator). If a document is signed by an unauthorized signer, the document will be void and unenforceable.

Industry Material Pricing and Delivery: Telstar is unable to hold prices on materials for more than 7 days. Prices for plastic, copper, steel, and other commodities fluctuate daily. Our vendors and manufacturers are experiencing unprecedented delays due to current industry labor shortages, sho rtage of containers, port congestion, and raw material shortages, that have extended lead times significantly. Telstar reserves the right to amend the delivery date and pricing of materials set forth in this quotation. Telstar considers any of the above related changes imposed by our vendors and manufacturers as outside its reasonable control and subject to Force Majeure provisions.

Insurance: Telstar’s standard insurance limits will apply.

Open Shop: Telstar is an Open Shop contractor and will not be signatory to any unions.

Contractor License #422364
Contractor DIR #1000000899
CONTROL SYSTEM INTEGRATION  INSTRUMENTATION SERVICES
SCADA/AUTOMATION  PLC/HMI  ELECTRICAL  CALIBRATION  MAINTENANCE

We look forward to working with you on this project. If you have any questions, please contact me at the phone number below.

Sincerely,
Byron Martyn
Senior Project Manager/Electrical Engineer, PE
Telstar Instruments
916-508-6511
[email protected]

Contractor License #422364
Contractor DIR #1000000899

CONTROL SYSTEM INTEGRATION • INSTRUMENTATION SERVICES
SCADA/AUTOMATION • PLC/HMI • ELECTRICAL • CALIBRATION • MAINTENANCE

1717 Solano Way, Unit 34, Concord, CA 94520 Phone 925-671-2888, Fax 925-671-9507 4017 Vista Park Court, Sacramento, CA 95834 Phone 916-646-1999, Fax 916-646-1096 202 South Douty Street, Hanford, CA 93230 Phone 559-584-7116, Fax 559-584-8028

2/20/2025

City of Fairfield
2900 Vista Grande Circle
Fairfield, CA 94534
Sent via Email: [email protected]

Attn: Stuart Hamilton
Subject: Waterman Southbrook Pump Station Commissioning Services Reference: 30-43931

Drawings: N/A
Specifications: N/A

Dear Stuart,

Telstar Instruments (“Telstar”) is pleased to provide a quote for the referenced project to the above identified purchaser (“Customer”).

By accepting this proposal from Telstar you agree to treat this as confidential information.

SCOPE OF DESIGN SERVICES

1. 2 days of commissioning services for Telstar supplied equipment. a. VFD programming and Training included
b. PLC programming excluded.
c. Loop checks included.

Lump Sum Price for this Scope ................................ ................................ ............................... $6,032.00 Shipping and Handling for Telstar Supplied Materials IS INCLUDED Sales Tax IS INCLUDED

This quotation is based on Customer’s representation that this IS NOT a prevailing wage project.

CLARIFICATIONS, EXCEPTIONS, AND EXCLUSIONS
a. Material price is valid for seven (7) days from date referenced on this quote (Refer to COVID clause RE: MATERIAL PRICING AND DELIVERY under Terms and Conditions) b. This quotation is based on the inclusion of Telstar’s standard Terms and Conditions as part of any purchase order, contract or other agreement.

Contractor License #422364
Contractor DIR #1000000899

CONTROL SYSTEM INTEGRATION • INSTRUMENTATION SERVICES
SCADA/AUTOMATION • PLC/HMI • ELECTRICAL • CALIBRATION • MAINTENANCE

c. Bonding and Permitting are excluded.
d. Engineering studies of any kind are excluded.
e. The estimate is for Design Services only.
f. Materials or commissioning services are not included. g. Telstar’s quotation includes only those items listed above. Requests for additions/deletions from our scope will require a change in the quoted price. h. Telstar assumes no responsibility for performance, applicability, compatibility, start-up, testing, or acceptance of any equipment not furnished by Telstar under this proposal. i. Please reference the above stated quote number in all correspondence and purchase orders. j. A fee of 2% will be applied to all invoices paid by credit card.

TERMS AND CONDITIONS
Base Terms: Quotation is valid for 30 days from the date of Telstar’s quotation. Payment is due and payable 30 days from date of invoice. If payment is not received by the 30th day, a .05% daily service charge (18 -3/4% per annum) will be charged on all accounts past due. In the event of a dispute concerning payment, attorney's fees, court costs and costs of collection will be paid to the prevailing party. The cost for permits and bonding are excluded unless expressly referenced in Telstar’s quotation. Our standard insurance applies unless agreed to in writing by Telstar.

Telstar’s standard one year parts only warranty applies to this quotation. All other warranties, express or implied, or referenced elsewhere in contract documents are excluded, including but not li mited to implied warranties of merchantability or fitness for purpose. Unless expressly stated in Telstar’s estimate, this quote is based on standard straight time hours and does not include any prevailing wage rates. The price quoted herein is for the l abor and materials specifically listed within the body of this quote. Service calls are charged at a 4-hour minimum per person, excluding travel time. Unless expressly stated in the quotation, training, operation and maintenance manuals, and preparation of as built drawings are excluded from Telstar’s scope of work.

Limitation of Liability : (a) In no event shall Telstar, its suppliers or subcontractors be liable for special, indirect, incidental or consequential damages, whether in contract, warranty, tort, negligence, strict liability or otherwise, including, but not limited to, loss of pr ofits or revenue, loss of use of the Equipment or any associated equipment, cost of capital, cost of substitute equipment, facilities or services, downtime costs, delays, and claims of customers of Customer, its officers, directors, members employees or any third parties for any damages. Telstar’s liability for any claim whether in contract, warranty, tort, negligence, strict liability, or otherwise for any loss or damage arising out of, connected with, or resulting from this Agreement or the performance or breach thereof, or from the design, manufacture, sale, delivery, resale, repair, replacement, installation, technical direction of installation, inspection, operation or use of any equipment covered by or furnished under this Agreement, or from any services rendered in connection therewith, shall in no case exceed twenty -five percent (25%) of the purchase price allocable to the Equipment, part or Services that is the subject of the claim. (b) All causes of action against Telstar Instruments arising out of or relating to this Agreement or the performance or breach hereof shall are deemed barred unless brought within one year from the date of discovery or other accrual. (c) In no event, regardless of cause, shall Telstar Instruments be liable for liquidated damages, offsets or penalties of any kind or to indemnify, defend or hold harmless Customer, its officers, directors, members, employees or any third party, arising from or related to the Equipment and/or Services provided by Telstar.

Force Majeure: Telstar shall neither be liable for loss, damage, detention or delay nor be deemed to be in default for failure to perform when prevented from doing so by causes beyond its reasonable control including but not limited to acts of war (declared or undeclar ed), Acts of God, fire, strike, labor difficulties, acts or omissions of any governmental authority or of Customer, compliance with government regulations, insurrection or riot, embargo, delays or shortages in transportation or inability to ob tain necessary labor, materials, or manufacturing facilities

Contractor License #422364
Contractor DIR #1000000899

CONTROL SYSTEM INTEGRATION • INSTRUMENTATION SERVICES
SCADA/AUTOMATION • PLC/HMI • ELECTRICAL • CALIBRATION • MAINTENANCE

from usual sources or from defects or delays in the performance of its suppliers or subcontractors due to any of the foregoing enumerated causes. In the event of delay due to any such cause, the date of delivery will be extended by period equal to the delay plus a reasonable time to resume production, and the price will be adjusted to compensate Telstar Instruments for such delay.

Cancellation: In the event of cancellation by Customer, Customer agrees to fully reimburse and compensate Telstar for all costs associated with this Quotation or subsequent order, including but not limited to engineering, labor, materials, quote and estimating time, and product return fees, plus a ten percent (10%) markup to compensate for disruption in scheduling, planned production, indirect costs and profit. Payment for cancellation shall be due within ten (10) days from the date of submission of charges by Telstar.

Entire Agreement: This Quotation constitutes the entire agreement between Telstar and Customer. There are no agreements, understandings, restrictions, warranties, or representations between Telstar and Customer other than those set forth herein or herein provided. This Quotation may only be amended, changed or revised by a written amendment signed by an authorized representative of Telstar. No oral or implied agreements shall be of any force or affect.

Precedence: In the event Telstar is issued an authorization for work, Purchase Order, Contract or similar Agreement with conflicting Terms and Conditions than those set forth herein, these Terms and Conditions will take precedence and will supersede any and all other conflicting Terms and Conditions.

Submittals: In the event Telstar receives a Notice to Proceed or a written statement to proceed with submittals, Telstar will be entitled to compensation based on percent of completion of submittal cost to Customer. Telstar will prepare only one set of submittals, and any resubmittals shall be subject to an additional charge for engineering time and other costs in preparing re-submittals.

Prevailing Wages: Customer must promptly inform Telstar when a project will be registered on the Department of Industrial Relations. Customer must inform Telstar if Certified Payroll Reports are required to be submitted to Customer. If Customer requests Certified Payroll Reports beyond four weeks in arrears, Customer may be charged an administrative processing fee of $50.00 per week generated for said reports.

Authorized Signers: Only the following authorized signers of Telstar have the complete legal authority to bind contractual documents: Robert S. Marston (President/Secretary), John D. Gardiner (Vice President/Treasurer), Tammy Misenhimer (Contract Administrator). If a document is signed by an unauthorized signer, the document will be void and unenforceable.

Industry Material Pricing and Delivery: Telstar is unable to hold prices on materials for more than 7 days. Prices for plastic, copper, steel, and other commodities fluctuate daily. Our vendors and manufacturers are experiencing unprecedented delays due to current industry labor shortages, sho rtage of containers, port congestion, and raw material shortages, that have extended lead times significantly. Telstar reserves the right to amend the delivery date and pricing of materials set forth in this quotation. Telstar considers any of the above related changes imposed by our vendors and manufacturers as outside its reasonable control and subject to Force Majeure provisions.

Insurance: Telstar’s standard insurance limits will apply.

Open Shop: Telstar is an Open Shop contractor and will not be signatory to any unions.

Contractor License #422364
Contractor DIR #1000000899

CONTROL SYSTEM INTEGRATION • INSTRUMENTATION SERVICES
SCADA/AUTOMATION • PLC/HMI • ELECTRICAL • CALIBRATION • MAINTENANCE

We look forward to working with you on this project. If you have any questions, please contact me at the phone number below.

Sincerely,

Byron Martyn
Senior Project Manager/Electrical Engineer, PE
Telstar Instruments
916-508-6511
[email protected]

Agenda Item No: N.5

AGENDA REPORT
DATE: October 21, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025 -198 PW Canon Station Planning Area 4 – Neighborhood 6 Subdivision Improvements Acceptance

Accepting the Canon Station Planning Area 4 – Neighborhood 6 Subdivision Improvements as Complete

Funding Source: N/A

Contact: Tom Martian, (707) 428-7478

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Adoption of the resolution will formally accept the subdivision improvements for the Canon Station Planning Area 4 – Neighborhood 6 Subdivision (Subdivision) as complete.

DISCUSSION
One Lake Holding, LLC , (Developer) has completed all the required improv ements for the Subdivision in accordance with the subdivision improvement agreement a dopted by the City Council on December 7, 2021, by Resolution No. 202 1-294. The Subdivision consists of 24 low- density and 60 medium density single-family residential homes that directly border Lake Park.

Staff have inspected the subdivision improvements and found them to be complete in accordance with City standards and the requirements of the subdivision improvement agreement. The final punch list was completed on September 3, 2025. The proposed resolution accepts the subdivision improvements as being complete, except for the obligation of the Developer to repair or reconstruct defective work for a period of one year after final acceptance.

FINANCIAL IMPACT
Acceptance of the public improvements by the council will obligate the City to maintain the public street infrastructure improvements, which include Shore Vista, Cyan Drive, and public water, sewer, and storm utilities. On-going maintenance for the public improvements will be funded by the City’s General Fund and Water Enterprise Fund. The homeowner’s association will maintain the improvements within the pedestrian realm including landscape, irrigation, streetlights, and sidewalk. Maintenance costs shall be funded by the formed Train Station Specific Plan (TSSP) Community Facilities District (CFD) #2018-1 and the One Lake Infrastructure CFD #2019-1.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
If the council has any questions, acceptance may be delayed so that staff may provide the necessary additional information.

COORDINATED WITH
N/A

STAFF CONTACT
Tom Martian, Public Works Interim Construction Manager
(707) 428-7478
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution

CITY OF FAIRFIELD

RESOLUTION NO. 2025-198

ACCEPTING THE CANON STATION PLANNING AREA 4 – NEIGHBORHHOD 6 SUBDIVISION

IMPROVEMENTS AS COMPLETE

WHEREAS, the City Council executed an improvement agreement with One Lake Holding, LLC (Developer) for the Canon Station Planning Area 4 – Neighborhood 6 Subdivision on December 7, 2021, by Resolution No. 2021-294; and

WHEREAS, the Developer has completed all the required improvements in accordance with the improvement agreement approved by the council.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City hereby accepts the improvements as complete pursuant to the improvement agreement between the City and the Developer approved by the council on December 7, 2021.

PASSED AND ADOPTED this 21st day of October 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Agenda Item No: N.6

AGENDA REPORT
DATE: October 21, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025 -199 PW Budget Adjustment for Landscaping and Lighting Maintenance District No. 7 – Rolling Hills

Authorizing an Update to the Fiscal Year 2025 -2026 Landscaping and Lighting Maintenance District No. 7 – Rolling Hills Budget for Proposition 218 Engineering and Consulting Services

Funding Source: $32,946; LLMD No. 7 – Rolling Hills Fund

Contact: Chris Lewis, (707) 428-7089

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Public Works Department is requesting an update to the fiscal year (FY) 2025 -2026 Landscaping and Lighting Maintenance District (LLMD) No. 7 – Rolling Hills operating budget, increasing appropriations by $32,946 to cover the cost of Proposition 218 engineering and consulting services.

DISCUSSION
In 2023, the City conducted a community engagement and balloting process in accordance with Article XIII D of the California Constitution (also known as Proposition 218) to increase assessment rates in nine LLMDs that were projected to have a structural budget deficit.

The ballot was passed by property owners in the Gateway and Paradise Valley communities resulting in the formation of LLMDs No. 2023 -1 (Gateway) and No. 2023 -11 (Paradise Valley).

However, the ballot was not passed by property owners in the remaining seven LLMDs: No. 3 – Waterman, No. 5 – Smith Ranch (Rancho Solano), No. 6 – Peppertree, No. 7 – Rolling Hills, No. 8 – Kolob Estates, No. 12 – Downtown, and No. 13 – North Cordelia. As a result, services were reduced in these communities.

On May 20, 2025, the City Council directed staff to conduct a second Proposition 218 balloting process for LLMD No. 5 – Smith Ranch and LLMD No. 7 – Rolling Hills. On May 30, 2025, the City released a Request for Proposals (RFP) for the required assessment engineering and consulting services. The City received proposals fr om two companies: Willdan Financial Services (Willdan) and Harris & Associates. The City formed an ad hoc RFP Evaluation Committee consisting of three City staff members and two Landscape Ov ersight Committee (LOC) appointed representatives who were responsible for evaluating all submittals, conducting interviews, and selecting the top- ranked consultant . On July 7, 2025, the Evaluation Committee identified Willdan as the top - ranked consultant.

The City and Willdan negotiated a professional services agreement totaling $66,258, which includes $33,312 for LLMD No. 5 – Smith Ranch and $32,946 for LLMD No. 7 – Rolling Hills .

Approval of the attached resolution will aut horize an update to FY 2025 -2026 LLMD No. 7 – Rolling Hills budget increasing appropriations to cover the cost of Willdan’s engineering and consulting services. The budget increase will be allocated using the district’s fund balance which will reduce the availability of funds for services in future years.

Per Chapter 400, Section 3 of the City’s purchasing policy, t he professional services agreement with Willdan will be approved and executed by the purchasing officer (city manager).

FINANCIAL IMPACT
The total authorization for a one -time budget adjustment is $32,946 to increase appropriations in the FY 2025-2026 LLMD No. 7 – Rolling Hills operating budget (Fund 173).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
On April 17, 2025, the LOC recommended that the City move forward with a Proposition 218 balloting process for LLMD No. 5 – Smith Ranch and LLMD No. 7 – Rolling Hills and appointed two representatives to assist the City with the consultant selection process. On August 28, 2025, the LOC supported the decision to execute a contract with Willdan for the required engineering and consulting services.

ALTERNATIVE ACTION
The council may choose not to authorize an update to the FY 2025-2026 LLMD No. 7 – Rolling Hills budget. However, the district will not have available budget to conduct the Proposition 218 balloting process.

COORDINATED WITH
Finance Department

STAFF CONTACT
Chris Lewis, Sr. Management Analyst
(707) 428-7089
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution

CITY OF FAIRFIELD

RESOLUTION NO. 2025-199

AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2025-2026 LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 7 – ROLLING HILLS BUDGET FOR PROPOSITION 218

ENGINEERING AND CONSULTING SERVICES

WHEREAS, in June 2023, the City conducting a Proposition 218 balloting process in Landscaping and Lighting Maintenance District (LLMD) No. 7 – Rolling Hills (District) to increase assessments and address the district’s structural budget deficit; and

WHEREAS, the ballot was not approved by property owners in the District; and

WHEREAS, on May 20, 2025, the City Council directed staff to conduct a second Proposition 218 balloting process in the District at the request of Rolling Hills property owners and at the recommendation of the Landscape Oversight Committee; and

WHEREAS, on July 7, 2025, the City’s ad hoc Request for Proposals Evaluation Committee identified Willdan Financial Services (Willdan) as the top -ranked consultant to provide the required Proposition 218 engineering and consulting services; and

WHEREAS, an update to the FY 2025-2026 District operating budget increasing appropriations by $32,946 is necessary to cover Willdan’s consulting fees; and

WHEREAS, the budget increase will be allocated using the district’s fund balance which will reduce the funds available for services in future years; and

WHEREAS, per Chapter 400, Section 3 of the City’s purchasing policy, the professional services agreement with Willdan will be approved and executed by the purchasing officer (city manager); and

WHEREAS, the revised appropriation constitutes an update to the FY 2025 -2026 Budget approved pursuant to Resolution No. 2025-103.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council hereby approves a one-time budget adjustment of $32,946 from the LLMD No. 7 – Rolling Hills fund balance to its operating budget (Fund 173).

Section 2. The council hereby approves an increase in appropriations of $32,946 to the FY 2025- 2026 LLMD No. 7 – Rolling Hills (Fund 173) operating budget.

RES. NO. 2025-199

PASSED AND ADOPTED this 21st day of October 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Agenda Item No: N.7

AGENDA REPORT
DATE: October 21, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolutions 2025 -200 and 2025 -201 PW Installing Solar and Roller Shades and Floor Replacement for City Hall

Resolution 2025-200 Authorizing the City Manager to Approve a Contractor Service Agreement with Toni Parkhurst Inc. dba Budget Blinds of Fairfield/Vacaville to Provide and Install Signature Series Solar and Roller Shades for City Hall, Updating the 5-Year Capital Improvement Plan, and Authorizing an Update to the Fiscal Year 2025-2026 Budget; and Resolution 2025-201 Authorizing the City Manager to Approve a Contractor Service Agreement with All County Flooring to Provide and Install Floor Replacement for City Hall , Updating the 5- Year Capital Improvement Plan, and Authorizing an Update to the Fiscal Year 2025-2026 Budget Funding Source: $286,232; Construction License Tax Fund

Contact: Peter Peirce, Building Maintenance Manager, (707) 428-7563

RECOMMENDED ACTION
Adopt resolutions.

STATEMENT OF ISSUE
Approval of the attached resolutions will authorize the city manager to execute Contractor Service Agreements (CSA) with Toni Parkhurst Inc. dba Budget Blinds of Fairfield/Vacaville (Budget Blinds) in the amount of $78,048.80 to provide and install signature series solar and roller shades in the lobby, and on the first, second and fourth floors of the city hall building; and with All County Flooring (ACF) in the amount of $208,183. 06 for the purchase and installation of flooring replacement on the second, third, and fourth floor of City Hall.

DISCUSSION
The building maintenance manager recommends replacing the current window coverings and flooring throughout City Hall, as both have reached the end of their useful life. The shades are

deteriorating, and the existing carpet is heavily worn with sections lifting and creating potential trip hazards.

To address these concerns, s taff propose the installation of u pdated Signature Series solar and roller shades in the main lobby, as well as on the first, second, and fourth floors of City Hall. These shades will improve energy efficiency by reducing solar heat gain, enhance occupant comfort, and modernize the buildin g’s interior appearance. Budget Blinds is recommended as the sole source vendor, as they are the exclusive provider of the Signature Series solar and roller shades.

In addition, staff recommend the replacement of the flooring on the second, third, and fou rth floors of City Hall. The existing flooring shows significant wear and is due for replacement. As only one proposal was received from All County Flooring has been selected to perform this work. As a participating member of Omnia Partners, a cooperative purchasing organization, All County Flooring provides the City with access to competitively bid contracts that streamline procurement. This partnership optimizes pricing, ensures efficient purchasing, and maximizes savings through comprehensive master agre ements and contracts available to government agencies nationwide.

The approval of Resolution 2025 -200 will authorize the city manager to execute a CSA with Budget Blinds in the amount of $78,048.80 to provide and install signature series solar and roller the lobby, and on the first, second and fourth floors of the city hall building.

The approval of the Resolution 2025-201 will authorize the city manag er to execute a CSA with ACF in the amount of $208,183.06 which is the total amount plus a five percent contingency ($198,269.58 total + $9,913.48 contingency) to provide and install floor replacement on the second floor, third floor, and fourth floor of the city hall building.

FINANCIAL IMPACT
The total authorization for the Budget Blinds CSA will be $78,048.80 which includes installation of Signature series solar and roller shades in the following areas of City Hall:

Lobby $4,311.88
First Floor $19,439.79
Second Floor $31,521.68
Fourth Floor $22,775.45
TOTAL $78,048.80

The total authorization for the ACF CSA will be $208,183.06, which is the total amount plus a 5% contingency ($198,269.58 total amount + $9,913.48 contingency). The costs for the floor replacement and installation are as follows:

Second Floor $84,758.02
Third Floor $20,815.77
Fourth Floor $92,695.79
Sub Total $198,269.58
Contingency (5%) $9,913.48
TOTAL $208,183.06

The Roller Shades and Flooring for City Hall project (CPW010111) was not included in the fiscal year (FY) 2025-2026 Capital Budget. Therefore, a budget amendment is require d to authorize a transfer of $286,232 from Construction Tax Fund (Fund 164) and increase in appropriations to the Public Building Fund (Fund 254; Project CPW010111).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may choose not to approve the attached resolutions.

COORDINATED WITH
N/A

STAFF CONTACT
Valerie Standfill, Management Analyst
(707) 428-7055
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution - Budget Blinds
Attachment 3: Proposed Resolution - All County Flooring Attachment 4: Proposed Agreement – Budget Blinds
Attachment 5: Proposed Agreement - All County Flooring

CITY OF FAIRFIELD

RESOLUTION NO. 2025-200

AUTHORIZING THE CITY MANAGER TO APPROVE A CONTRACTOR SERVICE AGREEMENT WITH TONI PARKHURST INC. DBA BUDGET BLINDS OF FAIRFIELD/VACAVILLE TO PROVIDE

AND INSTALL SIGNATURE SERIES SOLAR AND ROLLER SHADES FOR CITY HALL, AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2025-2026 BUDGET, AND UPDATING THE 5-YEAR CAPITAL IMPROVEMENT PLAN

WHEREAS, the existing shades in the lobby, and on the first, second, and fourth floors of the city hall building have reached the end of their useful life and are deteriorating; and

WHEREAS, staff recommends the installation of updated Signature Series solar and roller shades to improve energy efficiency by reducing solar heat gain, enhance occupant comfort, and modernize the building’s interior appearance; and

WHEREAS, Toni Parkhurst Inc. dba Budget Blinds Fairfield/Vacaville (Budget Blinds) is a sole source vendor, as they are the exclusive provider of the Signature Series solar and roller shades; and

WHEREAS, the city wishes to enter into a new contractor services agreement with Budget Blinds to provide and install shades in the lobby, and on the first, second , and fourth floors of the city hall building; and

WHEREAS, funding was not allocated for this project (CPW010111) in the City’s approved fiscal year (FY) 2025 -2026 Budget, thus requiring a budget adjustment of $78,048.80 to the Public Building Fund (Fund 254) for the Roller Shades and Flooring for City Hall project; and

WHEREAS, the revised appropriation constitutes an update to the FY 2025 -2026 Budget approved pursuant to Resolution No. 2025-103.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute on behalf of the City of Fairfield, a contractor services agreement between the City of Fairfield and Budget Blinds to provide and install shades. The scope of work includes the following areas and associated costs:
the lobby for $4,311.88; the first floor $19,439.79; the second floor $31,521.68; and the fourth floor $22,775.45; for a total of authorized amount of $78,048.80.

Section 2. The council hereby approves a budget amendment of $ 78,048.80 to increase appropriations to the Public Buildings Fund (Fund 254; CPW010111).

Section 3. The council hereby approves a budget transfer of $ 78,048.80 from Construction

RES. NO. 2025-200

License Tax Fund (Fund 164) to the Public Building Fund (Fund 254).

Section 4. The council hereby approves an update to the 5-Year Capital Improvement Plan to include the Roller Blinds and Flooring for City Hall project (CPW010111).

Section 5. The city manager or designee is hereby authorized to do all things necessary to implement the above-mentioned agreement.

PASSED AND ADOPTED this 21st day of October 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

CITY OF FAIRFIELD

RESOLUTION NO. 2025-201

AUTHORIZING THE CITY MANAGER TO APPROVE A CONTRACTOR SERVICE AGREEMENT

WITH ALL COUNTY FLOORING TO PROVIDE AND INSTALL FLOOR REPLACEMENT FOR CITY HALL, UPDATING THE 5-YEAR CAPITAL IMPROVEMENT PLAN, AND AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2025-2026 BUDGET

WHEREAS, the existing carpet on the second, third , and fourth floors of the city hall building is heavily worn with sections lifting and creating potential trip hazards; and

WHEREAS, staff recommends replacing the existing flooring throughout the above-mentioned floors; and

WHEREAS, only one proposal was received from All County Flooring to complete the work; and

WHEREAS, as a participating member of Omnia Partners, a reputable cooperative purchasing organization, All County Flooring provides the City with access to competitively bid contracts that streamline procurement and maximize savings to government agencies nationwide; and

WHEREAS, the city wishes to enter into a new contractor services agreement with All County Flooring to provide and install the floor replacement on the second, third, and fourth floors of the city hall building; and

WHEREAS, funding was not allocated for this project (CPW010111) in the City’s approved fiscal year (FY) 2025 -2026 Budget, thus requiring a budget adjustment of $208,183.06 to the Public Building Fund (Fund 254) for the Roller Shades and Flooring for City Hall project; and

WHEREAS, the revised appropriatio n constitutes an update to the FY 2025 -2026 Budget approved pursuant to Resolution No. 2025-103.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute on behalf of the City of Fairfield a contractor services agreement between the City of Fairfield and All County Flooring to provide and install the floor replacement for City Hall in the amount of $208,183.06 which is the total agreement amount plus a 5% management contingency ($198,269.58 total agreement amount + $9,913.48 contingency) . The scope of work includes the following areas and associated costs: the second floor for $84,758.02; the third floor for $20,815.77; the fourth floor for $92,695.79; for a total authorized amount of $208,183.06.

Section 2. The council hereby approves a budget amendment of $208,183.06 to increase appropriations to the Public Buildings Fund (Fund 254; CPW010111).

RES. NO. 2025-201

Section 3. The council hereby approves a budget transfer of $208,183.06 from Construction License Tax Fund (Fund 164) to the Public Building Fund (Fund 254).

Section 4. The council hereby approves an update to the 5-Year Capital Improvement Plan to include the Roller Blinds and Flooring for City Hall project (CPW010111).

Section 5. The city manager or designee is hereby authorized to do all things necessary to implement the above-mentioned agreement.

PASSED AND ADOPTED this 21st day of October 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Rev. 01/09/2025

CONTRACTOR SERVICES AGREEMENT

CITY HALL SOLAR AND ROLLER SHADES 2025

THIS AGREEMENT is made at Fairfield, California, as of ____________, 2025, by and between the City of Fairfield, a municipal corporation (“CITY") and Toni Parkhurst Inc. dba Budget Blinds of Fairfield/Vacaville ("CONTRACTOR"), who agree as follows:

1) SERVICES. Subject to the terms and conditions set forth in this Agreement, CONTRACTOR shall provide to the CITY the services described in Exhibit “A,” which consists of the proposal submitted by CONTRACTOR. CONTRACTOR shall provide said services at the time, place, and in the manner specified in Exhibit “A.”

2) PAYMENT. CITY shall pay CONTRACTOR for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit “B.” The payments specified in Exhibit “B” shall be the only payments to be made to CONTRACTOR for services rendered pursuant to this Agreement. CONTRACTOR shall submit all billings for said services to the CITY in the manner specified in Exhibit “B.”

3) FACILITIES AND EQUIPMENT . CONTRACTOR shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.

4) GENERAL PROVISIONS . The general provisions set forth in the City of Fairfield Standard Specifications and Details, latest edition and Exhibit “C” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the provisions set forth in Exhibit “C” shall control.

5) INSURANCE REQUIREMENTS. The insurance requirements set forth in Exhibit “D” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the requirements set forth in Exhibit “D” shall control.

6) BUSINESS LICENSE. The CONSULTANT shall obtain and keep current a business license for work within the City of Fairfield pursuant to Chapter 10B of the Fairfield City Code, with respect to the gross receipts received pursuant to this Agreement. No payments shall be made to any SERVICE PROVIDER until such business license has been obtained, and all fees paid therefore, by the CONSULTANT. Business license applications and information may be obtained from the Community Development Department, Fairfield City Hall, 1000 Webster Street, Fairfield, CA 94533-4883, (707-428-7509) and online at www.fairfield.ca.gov/biz

7) EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.

8) TERM. This agreement shall be in effect through December 31, 2026.

9) Where applicable, vehicles with a GVWR greater than 8,500 lbs. and light-duty package delivery vehicles operated in California may be subject to the California Air Resources Board

Window Name Product Unit Price Qty Total
Back right left upper shade SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% RESOLUTE (97908), Mount:  INSIDE MOUNT, Lift Position:  LEFT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: CONT LOOP MD CASSETTE VAL, Valance Returns: NO VALANCE RETURNS,
$780.78 1 $780.78
Back right left lower shade SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% RESOLUTE (97908), Mount:  INSIDE MOUNT, Lift Position:  LEFT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: CONT LOOP MD CASSETTE VAL, Valance Returns: NO VALANCE RETURNS,
$987.36 1 $987.36
Back right center upper shade SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% RESOLUTE (97908), Mount:  INSIDE MOUNT, Lift Position:  LEFT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: CONT LOOP MD CASSETTE VAL, Valance Returns: NO VALANCE RETURNS,
$501.60 1 $501.60
Back right right upper shade SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% RESOLUTE (97908), Mount:  INSIDE MOUNT, Lift Position:  LEFT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: CONT LOOP MD CASSETTE VAL, Valance Returns: NO VALANCE RETURNS,
$780.78 1 $780.78
Back right right lower shade SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% RESOLUTE (97908), Mount:  INSIDE MOUNT, Lift Position:  LEFT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: CONT LOOP MD CASSETTE VAL, Valance Returns: NO VALANCE RETURNS,
$987.36 1 $987.36
Additional Items Memo Unit Price Qty Total
Oversized Shipping & Handling $125.00 1 $125.00
Product Installation Installation $149.00 1 $149.00
Notes
Terms & Conditions
General: You acknowledge you have the legal capacity to enter into this agreement and that its terms and conditions are subject to review and approval by Budget Blinds who may cancel this agreement refunding any down payment. Budget Blinds reserves the right to cancel the agreement should Budget Blinds experience unforeseen circumstances that result in additional supply costs, including increases in materials, gasoline, transportation, or labor costs. Further, Budget Blinds reserves the right to withdraw from the agreement in whole or in part at any time (whether before or after commencing work on the premises) it comes to the conclusion that the structure of proper or the land is unsuitable for Budget Blinds' techniques or that safe access to any part of the structure or land is not possible using equipment normally employed by Budget Blinds. In the event work cannot be performed in accordance with local codes or ordinances, any payment for merchandise and/or labor made hereunder shall be refunded and this agreement shall be null and void and of no effect. Installation: You agree to pay to Budget Blinds the amount specified herein which will cover the price of said merchandise and the installation. This agreement, including the specification, may not be altered or modified except by written agreement between the parties hereto and oral understanding and agreements shall not be binding unless set forth herein. Any changes made by you in these specifications necessitating additional merchandise or labor shall not be included or covered by this agreement but shall be provided for under separate and additional orders from you via a written change order. In the event a condition arises that Budget Blinds was not aware at the time it made its visual inspection of your premises, Budget Blinds reserves the right to adjust its price in order to reasonably perform its work in accordance with the plans and specifications. Such adjustments shall be fully discussed with you and shall not include those conditions that should have been deleted upon a reasonable visual inspection of your premises. Such adjustments shall be billed on a time and materials basis set forth in a written contract update signed by you and the Budget Blinds authorized contractor. Work will be substantially completed within 90 days hereafter unless a different estimated completion date in shown herein. You understand this is only an estimated date and you will be contacted prior to this date to schedule the actual installation date. Failure by Budget Blinds without lawful excuse to substantially commence work within 20 days from the approximate date shown on the reverse is a violation of the Contractors License Law.

Notice of Cancellation: You may cancel this transaction, without any penalty or obligation, within three business days from the date of purchase. If you cancel, any property traded in, any payments made by you under the contract of sale, and any negotiable instrument executed by you will be returned within ten business days following receipt by the seller of your cancellation notice, and any security interest arising out of the transaction will be cancelled. If you cancel, you must make available to the seller at your residence, in substantially as good condition as when received, any goods delivered to you under this contract or sale, or you may, if you wish, comply with the instructions of the seller regarding the return shipment of the goods at the seller's expense and risk. If you do make the goods available to the seller and the seller does not pick them up within 20 days of the date of your notice of cancellation, you may retain or dispose of the goods without any further obligation. If you fail to make the goods available to the seller, or if you agree to return the goods to the seller and fail to do so, then you remain liable for performance of all obligations under the contract. To cancel this transaction, mail, fax, email, or deliver a signed and dated copy of this cancellation notice or any other written notice to Budget Blinds at 57 Commerce Place Suite B, Vacaville, CA 95687 no later than midnight of the third business day from the date of your purchase.

Signatures
Bill to Address
Fairfield City Hall / Jeremy
Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Cell : *(707) 770­8041
Email :

Sidemark : Neihous ­ J
PO# :

Installation Address
Fairfield City Hall / Jeremy Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Taxes are estimated. All Taxes will be calculated and applied at the time the order is placed.

Taxes are estimated. All taxes will be calculated and applied at the time the order is placed.

Acceptance of Proposal: Orders may not be canceled after the 3­day buyers' remorse, and delivery date can only be estimated. There will be no partial or full refunds given for any delay or inconvenience caused by matters beyond our control. A deposit of 50% is due at sale. Customer is responsible for choice of product, style, color, options and controls. Customer has verified that all selected options or upgrades have been included in the above specifications. All products are custom­made. Once ordered, product cannot be returned or exchanged. 18 months free in­home service guarantee, excluding misuse or abuse. After 18 months, a trip charge will be applied. Any warranties do not cover trip charges or labor charges for removal or installation. All sales are final. The undersigned agrees to all the above.

QUOTE IS VALID FOR 30 DAYS.

Product Subtotal: $4,037.88
Additional Charges: $274.00
Quote Subtotal:
$4,311.88
Est Tax/Tax:

Total: $4,311.88
Signature Date
Sales Rep Date
Quote
Document
Quote #: 1648    09/12/2025
Designer: Alix Parkhurst
Account Name: Fairfield City Hall / Jeremy
Neihouse
Budget Blinds of Solano County ­ 911005
57 COMMERCE PL
Suite D
VACAVILLE, CA 95687­4179
Phone:

Email: [email protected]
Web Site: https://www.budgetblinds.com/fairfield/
Blinds • Shutters • Shades • Drapes • Home Automation
Independently owned and operated franchise         Printed: 09/12/2025

Exhibit A

Window Name Product Unit Price Qty Total
Back right left upper shade SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% RESOLUTE (97908), Mount:  INSIDE MOUNT, Lift Position:  LEFT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: CONT LOOP MD CASSETTE VAL, Valance Returns: NO VALANCE RETURNS,
$780.78 1 $780.78
Back right left lower shade SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% RESOLUTE (97908), Mount:  INSIDE MOUNT, Lift Position:  LEFT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: CONT LOOP MD CASSETTE VAL, Valance Returns: NO VALANCE RETURNS,
$987.36 1 $987.36
Back right center upper shade SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% RESOLUTE (97908), Mount:  INSIDE MOUNT, Lift Position:  LEFT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: CONT LOOP MD CASSETTE VAL, Valance Returns: NO VALANCE RETURNS,
$501.60 1 $501.60
Back right right upper shade SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% RESOLUTE (97908), Mount:  INSIDE MOUNT, Lift Position:  LEFT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: CONT LOOP MD CASSETTE VAL, Valance Returns: NO VALANCE RETURNS,
$780.78 1 $780.78
Back right right lower shade SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% RESOLUTE (97908), Mount:  INSIDE MOUNT, Lift Position:  LEFT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: CONT LOOP MD CASSETTE VAL, Valance Returns: NO VALANCE RETURNS,
$987.36 1 $987.36
Additional Items Memo Unit Price Qty Total
Oversized Shipping & Handling $125.00 1 $125.00
Product Installation Installation $149.00 1 $149.00
Notes
Terms & Conditions
General: You acknowledge you have the legal capacity to enter into this agreement and that its terms and conditions are subject to review and approval by Budget Blinds who may cancel this agreement refunding any down payment. Budget Blinds reserves the right to cancel the agreement should Budget Blinds experience unforeseen circumstances that result in additional supply costs, including increases in materials, gasoline, transportation, or labor costs. Further, Budget Blinds reserves the right to withdraw from the agreement in whole or in part at any time (whether before or after commencing work on the premises) it comes to the conclusion that the structure of proper or the land is unsuitable for Budget Blinds' techniques or that safe access to any part of the structure or land is not possible using equipment normally employed by Budget Blinds. In the event work cannot be performed in accordance with local codes or ordinances, any payment for merchandise and/or labor made hereunder shall be refunded and this agreement shall be null and void and of no effect. Installation: You agree to pay to Budget Blinds the amount specified herein which will cover the price of said merchandise and the installation. This agreement, including the specification, may not be altered or modified except by written agreement between the parties hereto and oral understanding and agreements shall not be binding unless set forth herein. Any changes made by you in these specifications necessitating additional merchandise or labor shall not be included or covered by this agreement but shall be provided for under separate and additional orders from you via a written change order. In the event a condition arises that Budget Blinds was not aware at the time it made its visual inspection of your premises, Budget Blinds reserves the right to adjust its price in order to reasonably perform its work in accordance with the plans and specifications. Such adjustments shall be fully discussed with you and shall not include those conditions that should have been deleted upon a reasonable visual inspection of your premises. Such adjustments shall be billed on a time and materials basis set forth in a written contract update signed by you and the Budget Blinds authorized contractor. Work will be substantially completed within 90 days hereafter unless a different estimated completion date in shown herein. You understand this is only an estimated date and you will be contacted prior to this date to schedule the actual installation date. Failure by Budget Blinds without lawful excuse to substantially commence work within 20 days from the approximate date shown on the reverse is a violation of the Contractors License Law.

Notice of Cancellation: You may cancel this transaction, without any penalty or obligation, within three business days from the date of purchase. If you cancel, any property traded in, any payments made by you under the contract of sale, and any negotiable instrument executed by you will be returned within ten business days following receipt by the seller of your cancellation notice, and any security interest arising out of the transaction will be cancelled. If you cancel, you must make available to the seller at your residence, in substantially as good condition as when received, any goods delivered to you under this contract or sale, or you may, if you wish, comply with the instructions of the seller regarding the return shipment of the goods at the seller's expense and risk. If you do make the goods available to the seller and the seller does not pick them up within 20 days of the date of your notice of cancellation, you may retain or dispose of the goods without any further obligation. If you fail to make the goods available to the seller, or if you agree to return the goods to the seller and fail to do so, then you remain liable for performance of all obligations under the contract. To cancel this transaction, mail, fax, email, or deliver a signed and dated copy of this cancellation notice or any other written notice to Budget Blinds at 57 Commerce Place Suite B, Vacaville, CA 95687 no later than midnight of the third business day from the date of your purchase.

Signatures
Bill to Address
Fairfield City Hall / Jeremy
Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Cell : *(707) 770­8041
Email :

Sidemark : Neihous ­ J
PO# :

Installation Address
Fairfield City Hall / Jeremy Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Taxes are estimated. All Taxes will be calculated and applied at the time the order is placed.

Taxes are estimated. All taxes will be calculated and applied at the time the order is placed.

Acceptance of Proposal: Orders may not be canceled after the 3­day buyers' remorse, and delivery date can only be estimated. There will be no partial or full refunds given for any delay or inconvenience caused by matters beyond our control. A deposit of 50% is due at sale. Customer is responsible for choice of product, style, color, options and controls. Customer has verified that all selected options or upgrades have been included in the above specifications. All products are custom­made. Once ordered, product cannot be returned or exchanged. 18 months free in­home service guarantee, excluding misuse or abuse. After 18 months, a trip charge will be applied. Any warranties do not cover trip charges or labor charges for removal or installation. All sales are final. The undersigned agrees to all the above.

QUOTE IS VALID FOR 30 DAYS.

Product Subtotal: $4,037.88
Additional Charges: $274.00
Quote Subtotal:
$4,311.88
Est Tax/Tax:

Total: $4,311.88
Signature Date
Sales Rep Date
Quote
Document
Quote #: 1648    09/12/2025
Designer: Alix Parkhurst
Account Name: Fairfield City Hall / Jeremy
Neihouse
Budget Blinds of Solano County ­ 911005
57 COMMERCE PL
Suite D
VACAVILLE, CA 95687­4179
Phone:

Email: [email protected]
Web Site: https://www.budgetblinds.com/fairfield/
Blinds • Shutters • Shades • Drapes • Home Automation
Independently owned and operated franchise         Printed: 09/12/2025

Window Name Product Unit Price Qty Total
Back right left upper shade SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% RESOLUTE (97908), Mount:  INSIDE MOUNT, Lift Position:  LEFT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: CONT LOOP MD CASSETTE VAL, Valance Returns: NO VALANCE RETURNS,
$780.78 1 $780.78
Back right left lower shade SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% RESOLUTE (97908), Mount:  INSIDE MOUNT, Lift Position:  LEFT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: CONT LOOP MD CASSETTE VAL, Valance Returns: NO VALANCE RETURNS,
$987.36 1 $987.36
Back right center upper shade SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% RESOLUTE (97908), Mount:  INSIDE MOUNT, Lift Position:  LEFT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: CONT LOOP MD CASSETTE VAL, Valance Returns: NO VALANCE RETURNS,
$501.60 1 $501.60
Back right right upper shade SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% RESOLUTE (97908), Mount:  INSIDE MOUNT, Lift Position:  LEFT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: CONT LOOP MD CASSETTE VAL, Valance Returns: NO VALANCE RETURNS,
$780.78 1 $780.78
Back right right lower shade SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% RESOLUTE (97908), Mount:  INSIDE MOUNT, Lift Position:  LEFT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: CONT LOOP MD CASSETTE VAL, Valance Returns: NO VALANCE RETURNS,
$987.36 1 $987.36
Additional Items Memo Unit Price Qty Total
Oversized Shipping & Handling $125.00 1 $125.00
Product Installation Installation $149.00 1 $149.00
Notes
Terms & Conditions
General: You acknowledge you have the legal capacity to enter into this agreement and that its terms and conditions are subject to review and approval by Budget Blinds who may cancel this agreement refunding any down payment. Budget Blinds reserves the right to cancel the agreement should Budget Blinds experience unforeseen circumstances that result in additional supply costs, including increases in materials, gasoline, transportation, or labor costs. Further, Budget Blinds reserves the right to withdraw from the agreement in whole or in part at any time (whether before or after commencing work on the premises) it comes to the conclusion that the structure of proper or the land is unsuitable for Budget Blinds' techniques or that safe access to any part of the structure or land is not possible using equipment normally employed by Budget Blinds. In the event work cannot be performed in accordance with local codes or ordinances, any payment for merchandise and/or labor made hereunder shall be refunded and this agreement shall be null and void and of no effect. Installation: You agree to pay to Budget Blinds the amount specified herein which will cover the price of said merchandise and the installation. This agreement, including the specification, may not be altered or modified except by written agreement between the parties hereto and oral understanding and agreements shall not be binding unless set forth herein. Any changes made by you in these specifications necessitating additional merchandise or labor shall not be included or covered by this agreement but shall be provided for under separate and additional orders from you via a written change order. In the event a condition arises that Budget Blinds was not aware at the time it made its visual inspection of your premises, Budget Blinds reserves the right to adjust its price in order to reasonably perform its work in accordance with the plans and specifications. Such adjustments shall be fully discussed with you and shall not include those conditions that should have been deleted upon a reasonable visual inspection of your premises. Such adjustments shall be billed on a time and materials basis set forth in a written contract update signed by you and the Budget Blinds authorized contractor. Work will be substantially completed within 90 days hereafter unless a different estimated completion date in shown herein. You understand this is only an estimated date and you will be contacted prior to this date to schedule the actual installation date. Failure by Budget Blinds without lawful excuse to substantially commence work within 20 days from the approximate date shown on the reverse is a violation of the Contractors License Law.

Notice of Cancellation: You may cancel this transaction, without any penalty or obligation, within three business days from the date of purchase. If you cancel, any property traded in, any payments made by you under the contract of sale, and any negotiable instrument executed by you will be returned within ten business days following receipt by the seller of your cancellation notice, and any security interest arising out of the transaction will be cancelled. If you cancel, you must make available to the seller at your residence, in substantially as good condition as when received, any goods delivered to you under this contract or sale, or you may, if you wish, comply with the instructions of the seller regarding the return shipment of the goods at the seller's expense and risk. If you do make the goods available to the seller and the seller does not pick them up within 20 days of the date of your notice of cancellation, you may retain or dispose of the goods without any further obligation. If you fail to make the goods available to the seller, or if you agree to return the goods to the seller and fail to do so, then you remain liable for performance of all obligations under the contract. To cancel this transaction, mail, fax, email, or deliver a signed and dated copy of this cancellation notice or any other written notice to Budget Blinds at 57 Commerce Place Suite B, Vacaville, CA 95687 no later than midnight of the third business day from the date of your purchase.

Signatures
Bill to Address
Fairfield City Hall / Jeremy
Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Cell : *(707) 770­8041
Email :

Sidemark : Neihous ­ J
PO# :

Installation Address
Fairfield City Hall / Jeremy Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Taxes are estimated. All Taxes will be calculated and applied at the time the order is placed.

Taxes are estimated. All taxes will be calculated and applied at the time the order is placed.

Acceptance of Proposal: Orders may not be canceled after the 3­day buyers' remorse, and delivery date can only be estimated. There will be no partial or full refunds given for any delay or inconvenience caused by matters beyond our control. A deposit of 50% is due at sale. Customer is responsible for choice of product, style, color, options and controls. Customer has verified that all selected options or upgrades have been included in the above specifications. All products are custom­made. Once ordered, product cannot be returned or exchanged. 18 months free in­home service guarantee, excluding misuse or abuse. After 18 months, a trip charge will be applied. Any warranties do not cover trip charges or labor charges for removal or installation. All sales are final. The undersigned agrees to all the above.

QUOTE IS VALID FOR 30 DAYS.

Product Subtotal: $4,037.88
Additional Charges: $274.00
Quote Subtotal:
$4,311.88
Est Tax/Tax:

Total: $4,311.88
Signature Date
Sales Rep Date
Quote
Document
Quote #: 1648    09/12/2025
Designer: Alix Parkhurst
Account Name: Fairfield City Hall / Jeremy
Neihouse
Budget Blinds of Solano County ­ 911005
57 COMMERCE PL
Suite D
VACAVILLE, CA 95687­4179
Phone:

Email: [email protected]
Web Site: https://www.budgetblinds.com/fairfield/
Blinds • Shutters • Shades • Drapes • Home Automation
Independently owned and operated franchise         Printed: 09/12/2025

Window Name Product Unit Price Qty Total
Back right left upper shade SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% RESOLUTE (97908), Mount:  INSIDE MOUNT, Lift Position:  LEFT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: CONT LOOP MD CASSETTE VAL, Valance Returns: NO VALANCE RETURNS,
$780.78 1 $780.78
Back right left lower shade SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% RESOLUTE (97908), Mount:  INSIDE MOUNT, Lift Position:  LEFT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: CONT LOOP MD CASSETTE VAL, Valance Returns: NO VALANCE RETURNS,
$987.36 1 $987.36
Back right center upper shade SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% RESOLUTE (97908), Mount:  INSIDE MOUNT, Lift Position:  LEFT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: CONT LOOP MD CASSETTE VAL, Valance Returns: NO VALANCE RETURNS,
$501.60 1 $501.60
Back right right upper shade SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% RESOLUTE (97908), Mount:  INSIDE MOUNT, Lift Position:  LEFT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: CONT LOOP MD CASSETTE VAL, Valance Returns: NO VALANCE RETURNS,
$780.78 1 $780.78
Back right right lower shade SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% RESOLUTE (97908), Mount:  INSIDE MOUNT, Lift Position:  LEFT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: CONT LOOP MD CASSETTE VAL, Valance Returns: NO VALANCE RETURNS,
$987.36 1 $987.36
Additional Items Memo Unit Price Qty Total
Oversized Shipping & Handling $125.00 1 $125.00
Product Installation Installation $149.00 1 $149.00
Notes
Terms & Conditions
General: You acknowledge you have the legal capacity to enter into this agreement and that its terms and conditions are subject to review and approval by Budget Blinds who may cancel this agreement refunding any down payment. Budget Blinds reserves the right to cancel the agreement should Budget Blinds experience unforeseen circumstances that result in additional supply costs, including increases in materials, gasoline, transportation, or labor costs. Further, Budget Blinds reserves the right to withdraw from the agreement in whole or in part at any time (whether before or after commencing work on the premises) it comes to the conclusion that the structure of proper or the land is unsuitable for Budget Blinds' techniques or that safe access to any part of the structure or land is not possible using equipment normally employed by Budget Blinds. In the event work cannot be performed in accordance with local codes or ordinances, any payment for merchandise and/or labor made hereunder shall be refunded and this agreement shall be null and void and of no effect. Installation: You agree to pay to Budget Blinds the amount specified herein which will cover the price of said merchandise and the installation. This agreement, including the specification, may not be altered or modified except by written agreement between the parties hereto and oral understanding and agreements shall not be binding unless set forth herein. Any changes made by you in these specifications necessitating additional merchandise or labor shall not be included or covered by this agreement but shall be provided for under separate and additional orders from you via a written change order. In the event a condition arises that Budget Blinds was not aware at the time it made its visual inspection of your premises, Budget Blinds reserves the right to adjust its price in order to reasonably perform its work in accordance with the plans and specifications. Such adjustments shall be fully discussed with you and shall not include those conditions that should have been deleted upon a reasonable visual inspection of your premises. Such adjustments shall be billed on a time and materials basis set forth in a written contract update signed by you and the Budget Blinds authorized contractor. Work will be substantially completed within 90 days hereafter unless a different estimated completion date in shown herein. You understand this is only an estimated date and you will be contacted prior to this date to schedule the actual installation date. Failure by Budget Blinds without lawful excuse to substantially commence work within 20 days from the approximate date shown on the reverse is a violation of the Contractors License Law.

Notice of Cancellation: You may cancel this transaction, without any penalty or obligation, within three business days from the date of purchase. If you cancel, any property traded in, any payments made by you under the contract of sale, and any negotiable instrument executed by you will be returned within ten business days following receipt by the seller of your cancellation notice, and any security interest arising out of the transaction will be cancelled. If you cancel, you must make available to the seller at your residence, in substantially as good condition as when received, any goods delivered to you under this contract or sale, or you may, if you wish, comply with the instructions of the seller regarding the return shipment of the goods at the seller's expense and risk. If you do make the goods available to the seller and the seller does not pick them up within 20 days of the date of your notice of cancellation, you may retain or dispose of the goods without any further obligation. If you fail to make the goods available to the seller, or if you agree to return the goods to the seller and fail to do so, then you remain liable for performance of all obligations under the contract. To cancel this transaction, mail, fax, email, or deliver a signed and dated copy of this cancellation notice or any other written notice to Budget Blinds at 57 Commerce Place Suite B, Vacaville, CA 95687 no later than midnight of the third business day from the date of your purchase.

Signatures
Bill to Address
Fairfield City Hall / Jeremy
Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Cell : *(707) 770­8041
Email :

Sidemark : Neihous ­ J
PO# :

Installation Address
Fairfield City Hall / Jeremy Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Taxes are estimated. All Taxes will be calculated and applied at the time the order is placed.

Taxes are estimated. All taxes will be calculated and applied at the time the order is placed.

Acceptance of Proposal: Orders may not be canceled after the 3­day buyers' remorse, and delivery date can only be estimated. There will be no partial or full refunds given for any delay or inconvenience caused by matters beyond our control. A deposit of 50% is due at sale. Customer is responsible for choice of product, style, color, options and controls. Customer has verified that all selected options or upgrades have been included in the above specifications. All products are custom­made. Once ordered, product cannot be returned or exchanged. 18 months free in­home service guarantee, excluding misuse or abuse. After 18 months, a trip charge will be applied. Any warranties do not cover trip charges or labor charges for removal or installation. All sales are final. The undersigned agrees to all the above.

QUOTE IS VALID FOR 30 DAYS.

Product Subtotal: $4,037.88
Additional Charges: $274.00
Quote Subtotal:
$4,311.88
Est Tax/Tax:

Total: $4,311.88
Signature Date
Sales Rep Date
Quote
Document
Quote #: 1648    09/12/2025
Designer: Alix Parkhurst
Account Name: Fairfield City Hall / Jeremy
Neihouse
Budget Blinds of Solano County ­ 911005
57 COMMERCE PL
Suite D
VACAVILLE, CA 95687­4179
Phone:

Email: [email protected]
Web Site: https://www.budgetblinds.com/fairfield/
Blinds • Shutters • Shades • Drapes • Home Automation
Independently owned and operated franchise         Printed: 09/12/2025

Window Name Product Unit Price Qty Total
Back right left upper shade SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% RESOLUTE (97908), Mount:  INSIDE MOUNT, Lift Position:  LEFT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: CONT LOOP MD CASSETTE VAL, Valance Returns: NO VALANCE RETURNS,
$780.78 1 $780.78
Back right left lower shade SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% RESOLUTE (97908), Mount:  INSIDE MOUNT, Lift Position:  LEFT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: CONT LOOP MD CASSETTE VAL, Valance Returns: NO VALANCE RETURNS,
$987.36 1 $987.36
Back right center upper shade SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% RESOLUTE (97908), Mount:  INSIDE MOUNT, Lift Position:  LEFT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: CONT LOOP MD CASSETTE VAL, Valance Returns: NO VALANCE RETURNS,
$501.60 1 $501.60
Back right right upper shade SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% RESOLUTE (97908), Mount:  INSIDE MOUNT, Lift Position:  LEFT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: CONT LOOP MD CASSETTE VAL, Valance Returns: NO VALANCE RETURNS,
$780.78 1 $780.78
Back right right lower shade SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% RESOLUTE (97908), Mount:  INSIDE MOUNT, Lift Position:  LEFT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: CONT LOOP MD CASSETTE VAL, Valance Returns: NO VALANCE RETURNS,
$987.36 1 $987.36
Additional Items Memo Unit Price Qty Total
Oversized Shipping & Handling $125.00 1 $125.00
Product Installation Installation $149.00 1 $149.00
Notes
Terms & Conditions
General: You acknowledge you have the legal capacity to enter into this agreement and that its terms and conditions are subject to review and approval by Budget Blinds who may cancel this agreement refunding any down payment. Budget Blinds reserves the right to cancel the agreement should Budget Blinds experience unforeseen circumstances that result in additional supply costs, including increases in materials, gasoline, transportation, or labor costs. Further, Budget Blinds reserves the right to withdraw from the agreement in whole or in part at any time (whether before or after commencing work on the premises) it comes to the conclusion that the structure of proper or the land is unsuitable for Budget Blinds' techniques or that safe access to any part of the structure or land is not possible using equipment normally employed by Budget Blinds. In the event work cannot be performed in accordance with local codes or ordinances, any payment for merchandise and/or labor made hereunder shall be refunded and this agreement shall be null and void and of no effect. Installation: You agree to pay to Budget Blinds the amount specified herein which will cover the price of said merchandise and the installation. This agreement, including the specification, may not be altered or modified except by written agreement between the parties hereto and oral understanding and agreements shall not be binding unless set forth herein. Any changes made by you in these specifications necessitating additional merchandise or labor shall not be included or covered by this agreement but shall be provided for under separate and additional orders from you via a written change order. In the event a condition arises that Budget Blinds was not aware at the time it made its visual inspection of your premises, Budget Blinds reserves the right to adjust its price in order to reasonably perform its work in accordance with the plans and specifications. Such adjustments shall be fully discussed with you and shall not include those conditions that should have been deleted upon a reasonable visual inspection of your premises. Such adjustments shall be billed on a time and materials basis set forth in a written contract update signed by you and the Budget Blinds authorized contractor. Work will be substantially completed within 90 days hereafter unless a different estimated completion date in shown herein. You understand this is only an estimated date and you will be contacted prior to this date to schedule the actual installation date. Failure by Budget Blinds without lawful excuse to substantially commence work within 20 days from the approximate date shown on the reverse is a violation of the Contractors License Law.

Notice of Cancellation: You may cancel this transaction, without any penalty or obligation, within three business days from the date of purchase. If you cancel, any property traded in, any payments made by you under the contract of sale, and any negotiable instrument executed by you will be returned within ten business days following receipt by the seller of your cancellation notice, and any security interest arising out of the transaction will be cancelled. If you cancel, you must make available to the seller at your residence, in substantially as good condition as when received, any goods delivered to you under this contract or sale, or you may, if you wish, comply with the instructions of the seller regarding the return shipment of the goods at the seller's expense and risk. If you do make the goods available to the seller and the seller does not pick them up within 20 days of the date of your notice of cancellation, you may retain or dispose of the goods without any further obligation. If you fail to make the goods available to the seller, or if you agree to return the goods to the seller and fail to do so, then you remain liable for performance of all obligations under the contract. To cancel this transaction, mail, fax, email, or deliver a signed and dated copy of this cancellation notice or any other written notice to Budget Blinds at 57 Commerce Place Suite B, Vacaville, CA 95687 no later than midnight of the third business day from the date of your purchase.

Signatures
Bill to Address
Fairfield City Hall / Jeremy
Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Cell : *(707) 770­8041
Email :

Sidemark : Neihous ­ J
PO# :

Installation Address
Fairfield City Hall / Jeremy Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Taxes are estimated. All Taxes will be calculated and applied at the time the order is placed.

Taxes are estimated. All taxes will be calculated and applied at the time the order is placed.

Acceptance of Proposal: Orders may not be canceled after the 3­day buyers' remorse, and delivery date can only be estimated. There will be no partial or full refunds given for any delay or inconvenience caused by matters beyond our control. A deposit of 50% is due at sale. Customer is responsible for choice of product, style, color, options and controls. Customer has verified that all selected options or upgrades have been included in the above specifications. All products are custom­made. Once ordered, product cannot be returned or exchanged. 18 months free in­home service guarantee, excluding misuse or abuse. After 18 months, a trip charge will be applied. Any warranties do not cover trip charges or labor charges for removal or installation. All sales are final. The undersigned agrees to all the above.

QUOTE IS VALID FOR 30 DAYS.

Product Subtotal: $4,037.88
Additional Charges: $274.00
Quote Subtotal:
$4,311.88
Est Tax/Tax:

Total: $4,311.88
Signature Date
Sales Rep Date
Quote
Document
Quote #: 1648    09/12/2025
Designer: Alix Parkhurst
Account Name: Fairfield City Hall / Jeremy
Neihouse
Budget Blinds of Solano County ­ 911005
57 COMMERCE PL
Suite D
VACAVILLE, CA 95687­4179
Phone:

Email: [email protected]
Web Site: https://www.budgetblinds.com/fairfield/
Blinds • Shutters • Shades • Drapes • Home Automation
Independently owned and operated franchise         Printed: 09/12/2025

Window Name Product Unit Price Qty Total
First Floor SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% MACCHIATO (97907), Where will the shade be installed?:  ANY OTHER STATE, Mount:

INSIDE MOUNT, Lift Position:  RIGHT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Fifteen Channel SHC Remote Qty:  0, Five Channel SHC Remote Qty: 0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: 3" ROUND MD FAB WRP CASSETTE, Valance Returns: NO VALANCE RETURNS,
$17,979.00 1 $17,979.00
Notes
Terms & Conditions
General: You acknowledge you have the legal capacity to enter into this agreement and that its terms and conditions are subject to review and approval by Budget Blinds who may cancel this agreement refunding any down payment. Budget Blinds reserves the right to cancel the agreement should Budget Blinds experience unforeseen circumstances that result in additional supply costs, including increases in materials, gasoline, transportation, or labor costs. Further, Budget Blinds reserves the right to withdraw from the agreement in whole or in part at any time (whether before or after commencing work on the premises) it comes to the conclusion that the structure of proper or the land is unsuitable for Budget Blinds' techniques or that safe access to any part of the structure or land is not possible using equipment normally employed by Budget Blinds. In the event work cannot be performed in accordance with local codes or ordinances, any payment for merchandise and/or labor made hereunder shall be refunded and this agreement shall be null and void and of no effect. Installation: You agree to pay to Budget Blinds the amount specified herein which will cover the price of said merchandise and the installation. This agreement, including the specification, may not be altered or modified except by written agreement between the parties hereto and oral understanding and agreements shall not be binding unless set forth herein. Any changes made by you in these specifications necessitating additional merchandise or labor shall not be included or covered by this agreement but shall be provided for under separate and additional orders from you via a written change order. In the event a condition arises that Budget Blinds was not aware at the time it made its visual inspection of your premises, Budget Blinds reserves the right to adjust its price in order to reasonably perform its work in accordance with the plans and specifications. Such adjustments shall be fully discussed with you and shall not include those conditions that should have been deleted upon a reasonable visual inspection of your premises. Such adjustments shall be billed on a time and materials basis set forth in a written contract update signed by you and the Budget Blinds authorized contractor. Work will be substantially completed within 90 days hereafter unless a different estimated completion date in shown herein. You understand this is only an estimated date and you will be contacted prior to this date to schedule the actual installation date. Failure by Budget Blinds without lawful excuse to substantially commence work within 20 days from the approximate date shown on the reverse is a violation of the Contractors License Law.

Notice of Cancellation: You may cancel this transaction, without any penalty or obligation, within three business days from the date of purchase. If you cancel, any property traded in, any payments made by you under the contract of sale, and any negotiable instrument executed by you will be returned within ten business days following receipt by the seller of your cancellation notice, and any security interest arising out of the transaction will be cancelled. If you cancel, you must make available to the seller at your residence, in substantially as good condition as when received, any goods delivered to you under this contract or sale, or you may, if you wish, comply with the instructions of the seller regarding the return shipment of the goods at the seller's expense and risk. If you do make the goods available to the seller and the seller does not pick them up within 20 days of the date of your notice of cancellation, you may retain or dispose of the goods without any further obligation. If you fail to make the goods available to the seller, or if you agree to return the goods to the seller and fail to do so, then you remain liable for performance of all obligations under the contract. To cancel this transaction, mail, fax, email, or deliver a signed and dated copy of this cancellation notice or any other written notice to Budget Blinds at 57 Commerce Place Suite B, Vacaville, CA 95687 no later than midnight of the third business day from the date of your purchase.

Signatures
Bill to Address
Fairfield City Hall / Jeremy
Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Cell : *(707) 770­8041
Email :

Sidemark : Fairfield City Hall
PO# :

Installation Address
Fairfield City Hall / Jeremy Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Taxes are estimated. All Taxes will be calculated and applied at the time the order is placed.

Taxes are estimated. All taxes will be calculated and applied at the time the order is placed.

Acceptance of Proposal: Orders may not be canceled after the 3­day buyers' remorse, and delivery date can only be estimated. There will be no partial or full refunds given for any delay or inconvenience caused by matters beyond our control. A deposit of 50% is due at sale. Customer is responsible for choice of product, style, color, options and controls. Customer has verified that all selected options or upgrades have been included in the above specifications. All products are custom­made. Once ordered, product cannot be returned or exchanged. 18 months free in­home service guarantee, excluding misuse or abuse. After 18 months, a trip charge will be applied. Any warranties do not cover trip charges or labor charges for removal or installation. All sales are final. The undersigned agrees to all the above.

QUOTE IS VALID FOR 30 DAYS.

Product Subtotal: $17,979.00
Additional Charges: $0.00
Quote Subtotal: $17,979.00
Est Tax/Tax: $1,460.79
Total: $19,439.79
Signature Date
Sales Rep Date
Quote
Document
Quote #: 1947    09/12/2025
Designer: Alix Parkhurst
Account Name: Fairfield City Hall / Jeremy
Neihouse
Budget Blinds of Solano County ­ 911005
57 COMMERCE PL
Suite D
VACAVILLE, CA 95687­4179
Phone:

Email: [email protected]
Web Site: https://www.budgetblinds.com/fairfield/
Blinds • Shutters • Shades • Drapes • Home Automation
Independently owned and operated franchise         Printed: 09/12/2025

Window Name Product Unit Price Qty Total
First Floor SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% MACCHIATO (97907), Where will the shade be installed?:  ANY OTHER STATE, Mount:

INSIDE MOUNT, Lift Position:  RIGHT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Fifteen Channel SHC Remote Qty:  0, Five Channel SHC Remote Qty: 0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: 3" ROUND MD FAB WRP CASSETTE, Valance Returns: NO VALANCE RETURNS,
$17,979.00 1 $17,979.00
Notes
Terms & Conditions
General: You acknowledge you have the legal capacity to enter into this agreement and that its terms and conditions are subject to review and approval by Budget Blinds who may cancel this agreement refunding any down payment. Budget Blinds reserves the right to cancel the agreement should Budget Blinds experience unforeseen circumstances that result in additional supply costs, including increases in materials, gasoline, transportation, or labor costs. Further, Budget Blinds reserves the right to withdraw from the agreement in whole or in part at any time (whether before or after commencing work on the premises) it comes to the conclusion that the structure of proper or the land is unsuitable for Budget Blinds' techniques or that safe access to any part of the structure or land is not possible using equipment normally employed by Budget Blinds. In the event work cannot be performed in accordance with local codes or ordinances, any payment for merchandise and/or labor made hereunder shall be refunded and this agreement shall be null and void and of no effect. Installation: You agree to pay to Budget Blinds the amount specified herein which will cover the price of said merchandise and the installation. This agreement, including the specification, may not be altered or modified except by written agreement between the parties hereto and oral understanding and agreements shall not be binding unless set forth herein. Any changes made by you in these specifications necessitating additional merchandise or labor shall not be included or covered by this agreement but shall be provided for under separate and additional orders from you via a written change order. In the event a condition arises that Budget Blinds was not aware at the time it made its visual inspection of your premises, Budget Blinds reserves the right to adjust its price in order to reasonably perform its work in accordance with the plans and specifications. Such adjustments shall be fully discussed with you and shall not include those conditions that should have been deleted upon a reasonable visual inspection of your premises. Such adjustments shall be billed on a time and materials basis set forth in a written contract update signed by you and the Budget Blinds authorized contractor. Work will be substantially completed within 90 days hereafter unless a different estimated completion date in shown herein. You understand this is only an estimated date and you will be contacted prior to this date to schedule the actual installation date. Failure by Budget Blinds without lawful excuse to substantially commence work within 20 days from the approximate date shown on the reverse is a violation of the Contractors License Law.

Notice of Cancellation: You may cancel this transaction, without any penalty or obligation, within three business days from the date of purchase. If you cancel, any property traded in, any payments made by you under the contract of sale, and any negotiable instrument executed by you will be returned within ten business days following receipt by the seller of your cancellation notice, and any security interest arising out of the transaction will be cancelled. If you cancel, you must make available to the seller at your residence, in substantially as good condition as when received, any goods delivered to you under this contract or sale, or you may, if you wish, comply with the instructions of the seller regarding the return shipment of the goods at the seller's expense and risk. If you do make the goods available to the seller and the seller does not pick them up within 20 days of the date of your notice of cancellation, you may retain or dispose of the goods without any further obligation. If you fail to make the goods available to the seller, or if you agree to return the goods to the seller and fail to do so, then you remain liable for performance of all obligations under the contract. To cancel this transaction, mail, fax, email, or deliver a signed and dated copy of this cancellation notice or any other written notice to Budget Blinds at 57 Commerce Place Suite B, Vacaville, CA 95687 no later than midnight of the third business day from the date of your purchase.

Signatures
Bill to Address
Fairfield City Hall / Jeremy
Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Cell : *(707) 770­8041
Email :

Sidemark : Fairfield City Hall
PO# :

Installation Address
Fairfield City Hall / Jeremy Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Taxes are estimated. All Taxes will be calculated and applied at the time the order is placed.

Taxes are estimated. All taxes will be calculated and applied at the time the order is placed.

Acceptance of Proposal: Orders may not be canceled after the 3­day buyers' remorse, and delivery date can only be estimated. There will be no partial or full refunds given for any delay or inconvenience caused by matters beyond our control. A deposit of 50% is due at sale. Customer is responsible for choice of product, style, color, options and controls. Customer has verified that all selected options or upgrades have been included in the above specifications. All products are custom­made. Once ordered, product cannot be returned or exchanged. 18 months free in­home service guarantee, excluding misuse or abuse. After 18 months, a trip charge will be applied. Any warranties do not cover trip charges or labor charges for removal or installation. All sales are final. The undersigned agrees to all the above.

QUOTE IS VALID FOR 30 DAYS.

Product Subtotal: $17,979.00
Additional Charges: $0.00
Quote Subtotal: $17,979.00
Est Tax/Tax: $1,460.79
Total: $19,439.79
Signature Date
Sales Rep Date
Quote
Document
Quote #: 1947    09/12/2025
Designer: Alix Parkhurst
Account Name: Fairfield City Hall / Jeremy
Neihouse
Budget Blinds of Solano County ­ 911005
57 COMMERCE PL
Suite D
VACAVILLE, CA 95687­4179
Phone:

Email: [email protected]
Web Site: https://www.budgetblinds.com/fairfield/
Blinds • Shutters • Shades • Drapes • Home Automation
Independently owned and operated franchise         Printed: 09/12/2025

Window Name Product Unit Price Qty Total
First Floor SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% MACCHIATO (97907), Where will the shade be installed?:  ANY OTHER STATE, Mount:

INSIDE MOUNT, Lift Position:  RIGHT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Fifteen Channel SHC Remote Qty:  0, Five Channel SHC Remote Qty: 0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: 3" ROUND MD FAB WRP CASSETTE, Valance Returns: NO VALANCE RETURNS,
$17,979.00 1 $17,979.00
Notes
Terms & Conditions
General: You acknowledge you have the legal capacity to enter into this agreement and that its terms and conditions are subject to review and approval by Budget Blinds who may cancel this agreement refunding any down payment. Budget Blinds reserves the right to cancel the agreement should Budget Blinds experience unforeseen circumstances that result in additional supply costs, including increases in materials, gasoline, transportation, or labor costs. Further, Budget Blinds reserves the right to withdraw from the agreement in whole or in part at any time (whether before or after commencing work on the premises) it comes to the conclusion that the structure of proper or the land is unsuitable for Budget Blinds' techniques or that safe access to any part of the structure or land is not possible using equipment normally employed by Budget Blinds. In the event work cannot be performed in accordance with local codes or ordinances, any payment for merchandise and/or labor made hereunder shall be refunded and this agreement shall be null and void and of no effect. Installation: You agree to pay to Budget Blinds the amount specified herein which will cover the price of said merchandise and the installation. This agreement, including the specification, may not be altered or modified except by written agreement between the parties hereto and oral understanding and agreements shall not be binding unless set forth herein. Any changes made by you in these specifications necessitating additional merchandise or labor shall not be included or covered by this agreement but shall be provided for under separate and additional orders from you via a written change order. In the event a condition arises that Budget Blinds was not aware at the time it made its visual inspection of your premises, Budget Blinds reserves the right to adjust its price in order to reasonably perform its work in accordance with the plans and specifications. Such adjustments shall be fully discussed with you and shall not include those conditions that should have been deleted upon a reasonable visual inspection of your premises. Such adjustments shall be billed on a time and materials basis set forth in a written contract update signed by you and the Budget Blinds authorized contractor. Work will be substantially completed within 90 days hereafter unless a different estimated completion date in shown herein. You understand this is only an estimated date and you will be contacted prior to this date to schedule the actual installation date. Failure by Budget Blinds without lawful excuse to substantially commence work within 20 days from the approximate date shown on the reverse is a violation of the Contractors License Law.

Notice of Cancellation: You may cancel this transaction, without any penalty or obligation, within three business days from the date of purchase. If you cancel, any property traded in, any payments made by you under the contract of sale, and any negotiable instrument executed by you will be returned within ten business days following receipt by the seller of your cancellation notice, and any security interest arising out of the transaction will be cancelled. If you cancel, you must make available to the seller at your residence, in substantially as good condition as when received, any goods delivered to you under this contract or sale, or you may, if you wish, comply with the instructions of the seller regarding the return shipment of the goods at the seller's expense and risk. If you do make the goods available to the seller and the seller does not pick them up within 20 days of the date of your notice of cancellation, you may retain or dispose of the goods without any further obligation. If you fail to make the goods available to the seller, or if you agree to return the goods to the seller and fail to do so, then you remain liable for performance of all obligations under the contract. To cancel this transaction, mail, fax, email, or deliver a signed and dated copy of this cancellation notice or any other written notice to Budget Blinds at 57 Commerce Place Suite B, Vacaville, CA 95687 no later than midnight of the third business day from the date of your purchase.

Signatures
Bill to Address
Fairfield City Hall / Jeremy
Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Cell : *(707) 770­8041
Email :

Sidemark : Fairfield City Hall
PO# :

Installation Address
Fairfield City Hall / Jeremy Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Taxes are estimated. All Taxes will be calculated and applied at the time the order is placed.

Taxes are estimated. All taxes will be calculated and applied at the time the order is placed.

Acceptance of Proposal: Orders may not be canceled after the 3­day buyers' remorse, and delivery date can only be estimated. There will be no partial or full refunds given for any delay or inconvenience caused by matters beyond our control. A deposit of 50% is due at sale. Customer is responsible for choice of product, style, color, options and controls. Customer has verified that all selected options or upgrades have been included in the above specifications. All products are custom­made. Once ordered, product cannot be returned or exchanged. 18 months free in­home service guarantee, excluding misuse or abuse. After 18 months, a trip charge will be applied. Any warranties do not cover trip charges or labor charges for removal or installation. All sales are final. The undersigned agrees to all the above.

QUOTE IS VALID FOR 30 DAYS.

Product Subtotal: $17,979.00
Additional Charges: $0.00
Quote Subtotal: $17,979.00
Est Tax/Tax: $1,460.79
Total: $19,439.79
Signature Date
Sales Rep Date
Quote
Document
Quote #: 1947    09/12/2025
Designer: Alix Parkhurst
Account Name: Fairfield City Hall / Jeremy
Neihouse
Budget Blinds of Solano County ­ 911005
57 COMMERCE PL
Suite D
VACAVILLE, CA 95687­4179
Phone:

Email: [email protected]
Web Site: https://www.budgetblinds.com/fairfield/
Blinds • Shutters • Shades • Drapes • Home Automation
Independently owned and operated franchise         Printed: 09/12/2025

Window Name Product Unit Price Qty Total
First Floor SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% MACCHIATO (97907), Where will the shade be installed?:  ANY OTHER STATE, Mount:

INSIDE MOUNT, Lift Position:  RIGHT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Fifteen Channel SHC Remote Qty:  0, Five Channel SHC Remote Qty: 0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets: NO HOLD DOWN BRACKETS, Valance Type: 3" ROUND MD FAB WRP CASSETTE, Valance Returns: NO VALANCE RETURNS,
$17,979.00 1 $17,979.00
Notes
Terms & Conditions
General: You acknowledge you have the legal capacity to enter into this agreement and that its terms and conditions are subject to review and approval by Budget Blinds who may cancel this agreement refunding any down payment. Budget Blinds reserves the right to cancel the agreement should Budget Blinds experience unforeseen circumstances that result in additional supply costs, including increases in materials, gasoline, transportation, or labor costs. Further, Budget Blinds reserves the right to withdraw from the agreement in whole or in part at any time (whether before or after commencing work on the premises) it comes to the conclusion that the structure of proper or the land is unsuitable for Budget Blinds' techniques or that safe access to any part of the structure or land is not possible using equipment normally employed by Budget Blinds. In the event work cannot be performed in accordance with local codes or ordinances, any payment for merchandise and/or labor made hereunder shall be refunded and this agreement shall be null and void and of no effect. Installation: You agree to pay to Budget Blinds the amount specified herein which will cover the price of said merchandise and the installation. This agreement, including the specification, may not be altered or modified except by written agreement between the parties hereto and oral understanding and agreements shall not be binding unless set forth herein. Any changes made by you in these specifications necessitating additional merchandise or labor shall not be included or covered by this agreement but shall be provided for under separate and additional orders from you via a written change order. In the event a condition arises that Budget Blinds was not aware at the time it made its visual inspection of your premises, Budget Blinds reserves the right to adjust its price in order to reasonably perform its work in accordance with the plans and specifications. Such adjustments shall be fully discussed with you and shall not include those conditions that should have been deleted upon a reasonable visual inspection of your premises. Such adjustments shall be billed on a time and materials basis set forth in a written contract update signed by you and the Budget Blinds authorized contractor. Work will be substantially completed within 90 days hereafter unless a different estimated completion date in shown herein. You understand this is only an estimated date and you will be contacted prior to this date to schedule the actual installation date. Failure by Budget Blinds without lawful excuse to substantially commence work within 20 days from the approximate date shown on the reverse is a violation of the Contractors License Law.

Notice of Cancellation: You may cancel this transaction, without any penalty or obligation, within three business days from the date of purchase. If you cancel, any property traded in, any payments made by you under the contract of sale, and any negotiable instrument executed by you will be returned within ten business days following receipt by the seller of your cancellation notice, and any security interest arising out of the transaction will be cancelled. If you cancel, you must make available to the seller at your residence, in substantially as good condition as when received, any goods delivered to you under this contract or sale, or you may, if you wish, comply with the instructions of the seller regarding the return shipment of the goods at the seller's expense and risk. If you do make the goods available to the seller and the seller does not pick them up within 20 days of the date of your notice of cancellation, you may retain or dispose of the goods without any further obligation. If you fail to make the goods available to the seller, or if you agree to return the goods to the seller and fail to do so, then you remain liable for performance of all obligations under the contract. To cancel this transaction, mail, fax, email, or deliver a signed and dated copy of this cancellation notice or any other written notice to Budget Blinds at 57 Commerce Place Suite B, Vacaville, CA 95687 no later than midnight of the third business day from the date of your purchase.

Signatures
Bill to Address
Fairfield City Hall / Jeremy
Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Cell : *(707) 770­8041
Email :

Sidemark : Fairfield City Hall
PO# :

Installation Address
Fairfield City Hall / Jeremy Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Taxes are estimated. All Taxes will be calculated and applied at the time the order is placed.

Taxes are estimated. All taxes will be calculated and applied at the time the order is placed.

Acceptance of Proposal: Orders may not be canceled after the 3­day buyers' remorse, and delivery date can only be estimated. There will be no partial or full refunds given for any delay or inconvenience caused by matters beyond our control. A deposit of 50% is due at sale. Customer is responsible for choice of product, style, color, options and controls. Customer has verified that all selected options or upgrades have been included in the above specifications. All products are custom­made. Once ordered, product cannot be returned or exchanged. 18 months free in­home service guarantee, excluding misuse or abuse. After 18 months, a trip charge will be applied. Any warranties do not cover trip charges or labor charges for removal or installation. All sales are final. The undersigned agrees to all the above.

QUOTE IS VALID FOR 30 DAYS.

Product Subtotal: $17,979.00
Additional Charges: $0.00
Quote Subtotal: $17,979.00
Est Tax/Tax: $1,460.79
Total: $19,439.79
Signature Date
Sales Rep Date
Quote
Document
Quote #: 1947    09/12/2025
Designer: Alix Parkhurst
Account Name: Fairfield City Hall / Jeremy
Neihouse
Budget Blinds of Solano County ­ 911005
57 COMMERCE PL
Suite D
VACAVILLE, CA 95687­4179
Phone:

Email: [email protected]
Web Site: https://www.budgetblinds.com/fairfield/
Blinds • Shutters • Shades • Drapes • Home Automation
Independently owned and operated franchise         Printed: 09/12/2025

Window Name Product Unit Price Qty Total
Second Floor SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% MACCHIATO (97907), Where will the shade be installed?:  ANY OTHER STATE, Mount:  INSIDE MOUNT, Lift Position:  RIGHT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Fifteen Channel SHC Remote Qty: 0, Five Channel SHC Remote Qty: 0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets:  NO HOLD DOWN BRACKETS, Valance Type: 3" ROUND MD FAB WRP CASSETTE, Valance Returns: NO VALANCE RETURNS,
$29,153.00 1 $29,153.00
Notes
Terms & Conditions
General: You acknowledge you have the legal capacity to enter into this agreement and that its terms and conditions are subject to review and approval by Budget Blinds who may cancel this agreement refunding any down payment. Budget Blinds reserves the right to cancel the agreement should Budget Blinds experience unforeseen circumstances that result in additional supply costs, including increases in materials, gasoline, transportation, or labor costs. Further, Budget Blinds reserves the right to withdraw from the agreement in whole or in part at any time (whether before or after commencing work on the premises) it comes to the conclusion that the structure of proper or the land is unsuitable for Budget Blinds' techniques or that safe access to any part of the structure or land is not possible using equipment normally employed by Budget Blinds. In the event work cannot be performed in accordance with local codes or ordinances, any payment for merchandise and/or labor made hereunder shall be refunded and this agreement shall be null and void and of no effect. Installation: You agree to pay to Budget Blinds the amount specified herein which will cover the price of said merchandise and the installation. This agreement, including the specification, may not be altered or modified except by written agreement between the parties hereto and oral understanding and agreements shall not be binding unless set forth herein. Any changes made by you in these specifications necessitating additional merchandise or labor shall not be included or covered by this agreement but shall be provided for under separate and additional orders from you via a written change order. In the event a condition arises that Budget Blinds was not aware at the time it made its visual inspection of your premises, Budget Blinds reserves the right to adjust its price in order to reasonably perform its work in accordance with the plans and specifications. Such adjustments shall be fully discussed with you and shall not include those conditions that should have been deleted upon a reasonable visual inspection of your premises. Such adjustments shall be billed on a time and materials basis set forth in a written contract update signed by you and the Budget Blinds authorized contractor. Work will be substantially completed within 90 days hereafter unless a different estimated completion date in shown herein. You understand this is only an estimated date and you will be contacted prior to this date to schedule the actual installation date. Failure by Budget Blinds without lawful excuse to substantially commence work within 20 days from the approximate date shown on the reverse is a violation of the Contractors License Law.

Notice of Cancellation: You may cancel this transaction, without any penalty or obligation, within three business days from the date of purchase. If you cancel, any property traded in, any payments made by you under the contract of sale, and any negotiable instrument executed by you will be returned within ten business days following receipt by the seller of your cancellation notice, and any security interest arising out of the transaction will be cancelled. If you cancel, you must make available to the seller at your residence, in substantially as good condition as when received, any goods delivered to you under this contract or sale, or you may, if you wish, comply with the instructions of the seller regarding the return shipment of the goods at the seller's expense and risk. If you do make the goods available to the seller and the seller does not pick them up within 20 days of the date of your notice of cancellation, you may retain or dispose of the goods without any further obligation. If you fail to make the goods available to the seller, or if you agree to return the goods to the seller and fail to do so, then you remain liable for performance of all obligations under the contract. To cancel this transaction, mail, fax, email, or deliver a signed and dated copy of this cancellation notice or any other written notice to Budget Blinds at 57 Commerce Place Suite B, Vacaville, CA 95687 no later than midnight of the third business day from the date of your purchase.

Signatures
Bill to Address
Fairfield City Hall / Jeremy
Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Cell : *(707) 770­8041
Email :

Sidemark : Fairfield City Hall
PO# :

Installation Address
Fairfield City Hall / Jeremy Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Taxes are estimated. All Taxes will be calculated and applied at the time the order is placed.

Taxes are estimated. All taxes will be calculated and applied at the time the order is placed.

Acceptance of Proposal: Orders may not be canceled after the 3­day buyers' remorse, and delivery date can only be estimated. There will be no partial or full refunds given for any delay or inconvenience caused by matters beyond our control. A deposit of 50% is due at sale. Customer is responsible for choice of product, style, color, options and controls. Customer has verified that all selected options or upgrades have been included in the above specifications. All products are custom­made. Once ordered, product cannot be returned or exchanged. 18 months free in­home service guarantee, excluding misuse or abuse. After 18 months, a trip charge will be applied. Any warranties do not cover trip charges or labor charges for removal or installation. All sales are final. The undersigned agrees to all the above.

QUOTE IS VALID FOR 30 DAYS.

Product Subtotal: $29,153.00
Additional Charges: $0.00
Quote Subtotal: $29,153.00
Est Tax/Tax: $2,368.68
Total: $31,521.68
Signature Date
Sales Rep Date
Quote
Document
Quote #: 1947    09/12/2025
Designer: Alix Parkhurst
Account Name: Fairfield City Hall / Jeremy
Neihouse
Budget Blinds of Solano County ­ 911005
57 COMMERCE PL
Suite D
VACAVILLE, CA 95687­4179
Phone:

Email: [email protected]
Web Site: https://www.budgetblinds.com/fairfield/
Blinds • Shutters • Shades • Drapes • Home Automation
Independently owned and operated franchise         Printed: 09/12/2025

Window Name Product Unit Price Qty Total
Second Floor SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% MACCHIATO (97907), Where will the shade be installed?:  ANY OTHER STATE, Mount:  INSIDE MOUNT, Lift Position:  RIGHT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Fifteen Channel SHC Remote Qty: 0, Five Channel SHC Remote Qty: 0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets:  NO HOLD DOWN BRACKETS, Valance Type: 3" ROUND MD FAB WRP CASSETTE, Valance Returns: NO VALANCE RETURNS,
$29,153.00 1 $29,153.00
Notes
Terms & Conditions
General: You acknowledge you have the legal capacity to enter into this agreement and that its terms and conditions are subject to review and approval by Budget Blinds who may cancel this agreement refunding any down payment. Budget Blinds reserves the right to cancel the agreement should Budget Blinds experience unforeseen circumstances that result in additional supply costs, including increases in materials, gasoline, transportation, or labor costs. Further, Budget Blinds reserves the right to withdraw from the agreement in whole or in part at any time (whether before or after commencing work on the premises) it comes to the conclusion that the structure of proper or the land is unsuitable for Budget Blinds' techniques or that safe access to any part of the structure or land is not possible using equipment normally employed by Budget Blinds. In the event work cannot be performed in accordance with local codes or ordinances, any payment for merchandise and/or labor made hereunder shall be refunded and this agreement shall be null and void and of no effect. Installation: You agree to pay to Budget Blinds the amount specified herein which will cover the price of said merchandise and the installation. This agreement, including the specification, may not be altered or modified except by written agreement between the parties hereto and oral understanding and agreements shall not be binding unless set forth herein. Any changes made by you in these specifications necessitating additional merchandise or labor shall not be included or covered by this agreement but shall be provided for under separate and additional orders from you via a written change order. In the event a condition arises that Budget Blinds was not aware at the time it made its visual inspection of your premises, Budget Blinds reserves the right to adjust its price in order to reasonably perform its work in accordance with the plans and specifications. Such adjustments shall be fully discussed with you and shall not include those conditions that should have been deleted upon a reasonable visual inspection of your premises. Such adjustments shall be billed on a time and materials basis set forth in a written contract update signed by you and the Budget Blinds authorized contractor. Work will be substantially completed within 90 days hereafter unless a different estimated completion date in shown herein. You understand this is only an estimated date and you will be contacted prior to this date to schedule the actual installation date. Failure by Budget Blinds without lawful excuse to substantially commence work within 20 days from the approximate date shown on the reverse is a violation of the Contractors License Law.

Notice of Cancellation: You may cancel this transaction, without any penalty or obligation, within three business days from the date of purchase. If you cancel, any property traded in, any payments made by you under the contract of sale, and any negotiable instrument executed by you will be returned within ten business days following receipt by the seller of your cancellation notice, and any security interest arising out of the transaction will be cancelled. If you cancel, you must make available to the seller at your residence, in substantially as good condition as when received, any goods delivered to you under this contract or sale, or you may, if you wish, comply with the instructions of the seller regarding the return shipment of the goods at the seller's expense and risk. If you do make the goods available to the seller and the seller does not pick them up within 20 days of the date of your notice of cancellation, you may retain or dispose of the goods without any further obligation. If you fail to make the goods available to the seller, or if you agree to return the goods to the seller and fail to do so, then you remain liable for performance of all obligations under the contract. To cancel this transaction, mail, fax, email, or deliver a signed and dated copy of this cancellation notice or any other written notice to Budget Blinds at 57 Commerce Place Suite B, Vacaville, CA 95687 no later than midnight of the third business day from the date of your purchase.

Signatures
Bill to Address
Fairfield City Hall / Jeremy
Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Cell : *(707) 770­8041
Email :

Sidemark : Fairfield City Hall
PO# :

Installation Address
Fairfield City Hall / Jeremy Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Taxes are estimated. All Taxes will be calculated and applied at the time the order is placed.

Taxes are estimated. All taxes will be calculated and applied at the time the order is placed.

Acceptance of Proposal: Orders may not be canceled after the 3­day buyers' remorse, and delivery date can only be estimated. There will be no partial or full refunds given for any delay or inconvenience caused by matters beyond our control. A deposit of 50% is due at sale. Customer is responsible for choice of product, style, color, options and controls. Customer has verified that all selected options or upgrades have been included in the above specifications. All products are custom­made. Once ordered, product cannot be returned or exchanged. 18 months free in­home service guarantee, excluding misuse or abuse. After 18 months, a trip charge will be applied. Any warranties do not cover trip charges or labor charges for removal or installation. All sales are final. The undersigned agrees to all the above.

QUOTE IS VALID FOR 30 DAYS.

Product Subtotal: $29,153.00
Additional Charges: $0.00
Quote Subtotal: $29,153.00
Est Tax/Tax: $2,368.68
Total: $31,521.68
Signature Date
Sales Rep Date
Quote
Document
Quote #: 1947    09/12/2025
Designer: Alix Parkhurst
Account Name: Fairfield City Hall / Jeremy
Neihouse
Budget Blinds of Solano County ­ 911005
57 COMMERCE PL
Suite D
VACAVILLE, CA 95687­4179
Phone:

Email: [email protected]
Web Site: https://www.budgetblinds.com/fairfield/
Blinds • Shutters • Shades • Drapes • Home Automation
Independently owned and operated franchise         Printed: 09/12/2025

Window Name Product Unit Price Qty Total
Second Floor SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% MACCHIATO (97907), Where will the shade be installed?:  ANY OTHER STATE, Mount:  INSIDE MOUNT, Lift Position:  RIGHT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Fifteen Channel SHC Remote Qty: 0, Five Channel SHC Remote Qty: 0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets:  NO HOLD DOWN BRACKETS, Valance Type: 3" ROUND MD FAB WRP CASSETTE, Valance Returns: NO VALANCE RETURNS,
$29,153.00 1 $29,153.00
Notes
Terms & Conditions
General: You acknowledge you have the legal capacity to enter into this agreement and that its terms and conditions are subject to review and approval by Budget Blinds who may cancel this agreement refunding any down payment. Budget Blinds reserves the right to cancel the agreement should Budget Blinds experience unforeseen circumstances that result in additional supply costs, including increases in materials, gasoline, transportation, or labor costs. Further, Budget Blinds reserves the right to withdraw from the agreement in whole or in part at any time (whether before or after commencing work on the premises) it comes to the conclusion that the structure of proper or the land is unsuitable for Budget Blinds' techniques or that safe access to any part of the structure or land is not possible using equipment normally employed by Budget Blinds. In the event work cannot be performed in accordance with local codes or ordinances, any payment for merchandise and/or labor made hereunder shall be refunded and this agreement shall be null and void and of no effect. Installation: You agree to pay to Budget Blinds the amount specified herein which will cover the price of said merchandise and the installation. This agreement, including the specification, may not be altered or modified except by written agreement between the parties hereto and oral understanding and agreements shall not be binding unless set forth herein. Any changes made by you in these specifications necessitating additional merchandise or labor shall not be included or covered by this agreement but shall be provided for under separate and additional orders from you via a written change order. In the event a condition arises that Budget Blinds was not aware at the time it made its visual inspection of your premises, Budget Blinds reserves the right to adjust its price in order to reasonably perform its work in accordance with the plans and specifications. Such adjustments shall be fully discussed with you and shall not include those conditions that should have been deleted upon a reasonable visual inspection of your premises. Such adjustments shall be billed on a time and materials basis set forth in a written contract update signed by you and the Budget Blinds authorized contractor. Work will be substantially completed within 90 days hereafter unless a different estimated completion date in shown herein. You understand this is only an estimated date and you will be contacted prior to this date to schedule the actual installation date. Failure by Budget Blinds without lawful excuse to substantially commence work within 20 days from the approximate date shown on the reverse is a violation of the Contractors License Law.

Notice of Cancellation: You may cancel this transaction, without any penalty or obligation, within three business days from the date of purchase. If you cancel, any property traded in, any payments made by you under the contract of sale, and any negotiable instrument executed by you will be returned within ten business days following receipt by the seller of your cancellation notice, and any security interest arising out of the transaction will be cancelled. If you cancel, you must make available to the seller at your residence, in substantially as good condition as when received, any goods delivered to you under this contract or sale, or you may, if you wish, comply with the instructions of the seller regarding the return shipment of the goods at the seller's expense and risk. If you do make the goods available to the seller and the seller does not pick them up within 20 days of the date of your notice of cancellation, you may retain or dispose of the goods without any further obligation. If you fail to make the goods available to the seller, or if you agree to return the goods to the seller and fail to do so, then you remain liable for performance of all obligations under the contract. To cancel this transaction, mail, fax, email, or deliver a signed and dated copy of this cancellation notice or any other written notice to Budget Blinds at 57 Commerce Place Suite B, Vacaville, CA 95687 no later than midnight of the third business day from the date of your purchase.

Signatures
Bill to Address
Fairfield City Hall / Jeremy
Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Cell : *(707) 770­8041
Email :

Sidemark : Fairfield City Hall
PO# :

Installation Address
Fairfield City Hall / Jeremy Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Taxes are estimated. All Taxes will be calculated and applied at the time the order is placed.

Taxes are estimated. All taxes will be calculated and applied at the time the order is placed.

Acceptance of Proposal: Orders may not be canceled after the 3­day buyers' remorse, and delivery date can only be estimated. There will be no partial or full refunds given for any delay or inconvenience caused by matters beyond our control. A deposit of 50% is due at sale. Customer is responsible for choice of product, style, color, options and controls. Customer has verified that all selected options or upgrades have been included in the above specifications. All products are custom­made. Once ordered, product cannot be returned or exchanged. 18 months free in­home service guarantee, excluding misuse or abuse. After 18 months, a trip charge will be applied. Any warranties do not cover trip charges or labor charges for removal or installation. All sales are final. The undersigned agrees to all the above.

QUOTE IS VALID FOR 30 DAYS.

Product Subtotal: $29,153.00
Additional Charges: $0.00
Quote Subtotal: $29,153.00
Est Tax/Tax: $2,368.68
Total: $31,521.68
Signature Date
Sales Rep Date
Quote
Document
Quote #: 1947    09/12/2025
Designer: Alix Parkhurst
Account Name: Fairfield City Hall / Jeremy
Neihouse
Budget Blinds of Solano County ­ 911005
57 COMMERCE PL
Suite D
VACAVILLE, CA 95687­4179
Phone:

Email: [email protected]
Web Site: https://www.budgetblinds.com/fairfield/
Blinds • Shutters • Shades • Drapes • Home Automation
Independently owned and operated franchise         Printed: 09/12/2025

Window Name Product Unit Price Qty Total
Second Floor SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% MACCHIATO (97907), Where will the shade be installed?:  ANY OTHER STATE, Mount:  INSIDE MOUNT, Lift Position:  RIGHT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Fifteen Channel SHC Remote Qty: 0, Five Channel SHC Remote Qty: 0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets:  NO HOLD DOWN BRACKETS, Valance Type: 3" ROUND MD FAB WRP CASSETTE, Valance Returns: NO VALANCE RETURNS,
$29,153.00 1 $29,153.00
Notes
Terms & Conditions
General: You acknowledge you have the legal capacity to enter into this agreement and that its terms and conditions are subject to review and approval by Budget Blinds who may cancel this agreement refunding any down payment. Budget Blinds reserves the right to cancel the agreement should Budget Blinds experience unforeseen circumstances that result in additional supply costs, including increases in materials, gasoline, transportation, or labor costs. Further, Budget Blinds reserves the right to withdraw from the agreement in whole or in part at any time (whether before or after commencing work on the premises) it comes to the conclusion that the structure of proper or the land is unsuitable for Budget Blinds' techniques or that safe access to any part of the structure or land is not possible using equipment normally employed by Budget Blinds. In the event work cannot be performed in accordance with local codes or ordinances, any payment for merchandise and/or labor made hereunder shall be refunded and this agreement shall be null and void and of no effect. Installation: You agree to pay to Budget Blinds the amount specified herein which will cover the price of said merchandise and the installation. This agreement, including the specification, may not be altered or modified except by written agreement between the parties hereto and oral understanding and agreements shall not be binding unless set forth herein. Any changes made by you in these specifications necessitating additional merchandise or labor shall not be included or covered by this agreement but shall be provided for under separate and additional orders from you via a written change order. In the event a condition arises that Budget Blinds was not aware at the time it made its visual inspection of your premises, Budget Blinds reserves the right to adjust its price in order to reasonably perform its work in accordance with the plans and specifications. Such adjustments shall be fully discussed with you and shall not include those conditions that should have been deleted upon a reasonable visual inspection of your premises. Such adjustments shall be billed on a time and materials basis set forth in a written contract update signed by you and the Budget Blinds authorized contractor. Work will be substantially completed within 90 days hereafter unless a different estimated completion date in shown herein. You understand this is only an estimated date and you will be contacted prior to this date to schedule the actual installation date. Failure by Budget Blinds without lawful excuse to substantially commence work within 20 days from the approximate date shown on the reverse is a violation of the Contractors License Law.

Notice of Cancellation: You may cancel this transaction, without any penalty or obligation, within three business days from the date of purchase. If you cancel, any property traded in, any payments made by you under the contract of sale, and any negotiable instrument executed by you will be returned within ten business days following receipt by the seller of your cancellation notice, and any security interest arising out of the transaction will be cancelled. If you cancel, you must make available to the seller at your residence, in substantially as good condition as when received, any goods delivered to you under this contract or sale, or you may, if you wish, comply with the instructions of the seller regarding the return shipment of the goods at the seller's expense and risk. If you do make the goods available to the seller and the seller does not pick them up within 20 days of the date of your notice of cancellation, you may retain or dispose of the goods without any further obligation. If you fail to make the goods available to the seller, or if you agree to return the goods to the seller and fail to do so, then you remain liable for performance of all obligations under the contract. To cancel this transaction, mail, fax, email, or deliver a signed and dated copy of this cancellation notice or any other written notice to Budget Blinds at 57 Commerce Place Suite B, Vacaville, CA 95687 no later than midnight of the third business day from the date of your purchase.

Signatures
Bill to Address
Fairfield City Hall / Jeremy
Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Cell : *(707) 770­8041
Email :

Sidemark : Fairfield City Hall
PO# :

Installation Address
Fairfield City Hall / Jeremy Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Taxes are estimated. All Taxes will be calculated and applied at the time the order is placed.

Taxes are estimated. All taxes will be calculated and applied at the time the order is placed.

Acceptance of Proposal: Orders may not be canceled after the 3­day buyers' remorse, and delivery date can only be estimated. There will be no partial or full refunds given for any delay or inconvenience caused by matters beyond our control. A deposit of 50% is due at sale. Customer is responsible for choice of product, style, color, options and controls. Customer has verified that all selected options or upgrades have been included in the above specifications. All products are custom­made. Once ordered, product cannot be returned or exchanged. 18 months free in­home service guarantee, excluding misuse or abuse. After 18 months, a trip charge will be applied. Any warranties do not cover trip charges or labor charges for removal or installation. All sales are final. The undersigned agrees to all the above.

QUOTE IS VALID FOR 30 DAYS.

Product Subtotal: $29,153.00
Additional Charges: $0.00
Quote Subtotal: $29,153.00
Est Tax/Tax: $2,368.68
Total: $31,521.68
Signature Date
Sales Rep Date
Quote
Document
Quote #: 1947    09/12/2025
Designer: Alix Parkhurst
Account Name: Fairfield City Hall / Jeremy
Neihouse
Budget Blinds of Solano County ­ 911005
57 COMMERCE PL
Suite D
VACAVILLE, CA 95687­4179
Phone:

Email: [email protected]
Web Site: https://www.budgetblinds.com/fairfield/
Blinds • Shutters • Shades • Drapes • Home Automation
Independently owned and operated franchise         Printed: 09/12/2025

Window Name Product Unit Price Qty Total
Fourth Floor SOLAR & ROLLER SHADES
Signature Series ; Product:  SIGNATURE SERIES ROLLER/SOLAR SHADES, Color: SS SIMPLICITY WEAVE 1% MACCHIATO (97907), Where will the shade be installed?:  ANY OTHER STATE, Mount:

INSIDE MOUNT, Lift Position:  RIGHT LIFT, Control Type: CONTINUOUS LOOP R SERIES, Continuous Loop Type: METAL CHAIN, Special Chain Loop Length: 0, Sill Height:  0, Fifteen Channel SHC Remote Qty:  0, Five Channel SHC Remote Qty: 0, Hem Bar Type: FABRIC WRAPPED HEM BAR, Hold Down Brackets:  NO HOLD DOWN BRACKETS, Valance Type: 3" ROUND MD FAB WRP CASSETTE, Valance Returns: NO VALANCE RETURNS,
$21,064.00 1 $21,064.00
Notes
Terms & Conditions
General: You acknowledge you have the legal capacity to enter into this agreement and that its terms and conditions are subject to review and approval by Budget Blinds who may cancel this agreement refunding any down payment. Budget Blinds reserves the right to cancel the agreement should Budget Blinds experience unforeseen circumstances that result in additional supply costs, including increases in materials, gasoline, transportation, or labor costs. Further, Budget Blinds reserves the right to withdraw from the agreement in whole or in part at any time (whether before or after commencing work on the premises) it comes to the conclusion that the structure of proper or the land is unsuitable for Budget Blinds' techniques or that safe access to any part of the structure or land is not possible using equipment normally employed by Budget Blinds. In the event work cannot be performed in accordance with local codes or ordinances, any payment for merchandise and/or labor made hereunder shall be refunded and this agreement shall be null and void and of no effect. Installation: You agree to pay to Budget Blinds the amount specified herein which will cover the price of said merchandise and the installation. This agreement, including the specification, may not be altered or modified except by written agreement between the parties hereto and oral understanding and agreements shall not be binding unless set forth herein. Any changes made by you in these specifications necessitating additional merchandise or labor shall not be included or covered by this agreement but shall be provided for under separate and additional orders from you via a written change order. In the event a condition arises that Budget Blinds was not aware at the time it made its visual inspection of your premises, Budget Blinds reserves the right to adjust its price in order to reasonably perform its work in accordance with the plans and specifications. Such adjustments shall be fully discussed with you and shall not include those conditions that should have been deleted upon a reasonable visual inspection of your premises. Such adjustments shall be billed on a time and materials basis set forth in a written contract update signed by you and the Budget Blinds authorized contractor. Work will be substantially completed within 90 days hereafter unless a different estimated completion date in shown herein. You understand this is only an estimated date and you will be contacted prior to this date to schedule the actual installation date. Failure by Budget Blinds without lawful excuse to substantially commence work within 20 days from the approximate date shown on the reverse is a violation of the Contractors License Law.

Notice of Cancellation: You may cancel this transaction, without any penalty or obligation, within three business days from the date of purchase. If you cancel, any property traded in, any payments made by you under the contract of sale, and any negotiable instrument executed by you will be returned within ten business days following receipt by the seller of your cancellation notice, and any security interest arising out of the transaction will be cancelled. If you cancel, you must make available to the seller at your residence, in substantially as good condition as when received, any goods delivered to you under this contract or sale, or you may, if you wish, comply with the instructions of the seller regarding the return shipment of the goods at the seller's expense and risk. If you do make the goods available to the seller and the seller does not pick them up within 20 days of the date of your notice of cancellation, you may retain or dispose of the goods without any further obligation. If you fail to make the goods available to the seller, or if you agree to return the goods to the seller and fail to do so, then you remain liable for performance of all obligations under the contract. To cancel this transaction, mail, fax, email, or deliver a signed and dated copy of this cancellation notice or any other written notice to Budget Blinds at 57 Commerce Place Suite B, Vacaville, CA 95687 no later than midnight of the third business day from the date of your purchase.

Signatures
Bill to Address
Fairfield City Hall / Jeremy
Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Cell : *(707) 770­8041
Email :

Sidemark : Fairfield City Hall
PO# :

Installation Address
Fairfield City Hall / Jeremy Neihouse
1000 WEBSTER ST
FAIRFIELD, CA 94533­4836
Taxes are estimated. All Taxes will be calculated and applied at the time the order is placed.

Taxes are estimated. All taxes will be calculated and applied at the time the order is placed.

Acceptance of Proposal: Orders may not be canceled after the 3­day buyers' remorse, and delivery date can only be estimated. There will be no partial or full refunds given for any delay or inconvenience caused by matters beyond our control. A deposit of 50% is due at sale. Customer is responsible for choice of product, style, color, options and controls. Customer has verified that all selected options or upgrades have been included in the above specifications. All products are custom­made. Once ordered, product cannot be returned or exchanged. 18 months free in­home service guarantee, excluding misuse or abuse. After 18 months, a trip charge will be applied. Any warranties do not cover trip charges or labor charges for removal or installation. All sales are final. The undersigned agrees to all the above.

QUOTE IS VALID FOR 30 DAYS.

Product Subtotal: $21,064.00
Additional Charges: $0.00
Quote Subtotal: $21,064.00
Est Tax/Tax: $1,711.45
Total: $22,775.45
Signature Date
Sales Rep Date
Quote
Document
Quote #: 1947    09/12/2025
Designer: Alix Parkhurst
Account Name: Fairfield City Hall / Jeremy
Neihouse
Budget Blinds of Solano County ­ 911005
57 COMMERCE PL
Suite D
VACAVILLE, CA 95687­4179
Phone:

Email: [email protected]
Web Site: https://www.budgetblinds.com/fairfield/
Blinds • Shutters • Shades • Drapes • Home Automation
Independently owned and operated franchise         Printed: 09/12/2025