Fairfield City Council
June 16, 2026

CITY OF FAIRFIELD

CITY COUNCIL

MEETING AGENDA

Tuesday, June 16, 2026, 6:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom
Notice to Public
The City of Fairfield is committed to providing meeting facilities that are accessible to persons with disabilities and/or have language barriers. To request meeting materials in alternative formats, or to request a sign language interpreter, realtime captioning, or other accommodation, please contact the City Clerk's Office, at least 72 hours in advance of the meeting at (707) 428-7400.

For individuals with hearing or speaking limitations, dial 711 or (800) 735-2922 (English). For Spanish, Tagalog or other language, please dial (800) 855-3000 and provide the communication assistant with the following City telephone number: (707) 399-4010.

DISCLOSURE OF CAMPAIGN CONTRIBUTIONS:

Pursuant to Government Code 84308, City Council Members are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the City Council Member received more than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item in the 12 months prior to the date the item is on the agenda. Members of the City Council who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to a City Council Member in the 12 months prior to the date the item is on the agenda are required to disclose that fact for the official record of the subject proceedings. Disclosures must include the amount of the campaign contribution and identify the recipient City Council Member and may be made either in writing to the City Clerk before the agenda item or by verbal disclosure during consideration.

Members of the public can observe the meeting on Roku City of Fairfield, Xfinity Channel 26, AT&T U-Verse Channel 99, and web streamed live at www.youtube.com/FFCATV. The public may join the meeting via Zoom at: https://fairfield.ca.gov/zoomcitycouncil or via phone (408) 638-0968, Webinar ID: 814 7538 5275, Passcode: 7074287400
Pages
A. CALL TO ORDER
B. ROLL CALL
Councilmember Doug Carr
Councilmember Doriss Panduro
Councilmember Manveer Sandhu
Councilmember Scott Tonnesen
Councilmember K. Patrice Williams
Acting Mayor Pam Bertani
C. INVOCATION - Pastor David Cobb of The Love Community D. PLEDGE OF ALLEGIANCE
E. COUNCIL REPORTS
F. CITY MANAGER'S REPORT
G. CITY ATTORNEY'S REPORT
H. CITY CLERK'S REPORT
I. PRESENTATIONS
I.1 Proclamation Declaring Juneteenth National Independence Day Presented by Acting Mayor Pam Bertani
I.2 Proclamation Declaring Appreciation of the Fairfield Host Lions Club Presented by Councilmember Scott Tonnesen
J. PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters, not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back to the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item, please use the “raise your hand” feature or press *9 on your phone. Speakers are limited up to three minutes per item, as determined by the mayor.

K. CONVENE JOINT MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY The holding of a joint meeting of the City Council and Housing Authority entitles the councilmembers to receive additional compensation of $35 for attending this joint meeting.

L. JOINT PUBLIC HEARING CITY COUNCIL AND HOUSING AUTHORITY L.1 Resolutions 2026-114 through 2026-118 and Housing Authority Resolution 2026-03 FN Mid-Cycle Update for Fiscal Year 2025-26 and 2026-27 9 Joint Public Hearing for the City Council of the City of Fairfield and Housing Authority Adopting Resolutions 2026-114 through 2026-118, Housing Authority

Resolution 2026-03 Approving the Mid-Cycle Update to the Fiscal Year 2025-26 and 2026-27 Budget and Financial Plan
Funding Source: Various
Contact: John Furtado, (707) 428-7629
Recommended Action:

Hold public hearing and adopt resolutions.

M. CONVENE JOINT MEETING OF THE CITY COUNCIL AND PARADISE VALLEY

MAINTENANCE AND MONITORING DISTRICT
N. JOINT PUBLIC HEARING CITY COUNCIL AND PARADISE VALLEY MAINTENANCE AND

MONITORING DISTRICT
N.1 Resolution PVMMD 2026-02 PW Approving FY 2026-2027 PVMMD Budget and Assessments
24 Approving the Fiscal Year 2026-2027 Budget and Ordering the Levy and Collection of the Fiscal Year 2026-2027 Assessments for the Paradise Valley Maintenance and Monitoring District
Funding Source: $99,441; Paradise Valley Maintenance and Monitoring District Fund
Contact: Chris Lewis, (707) 428-7089
Recommended Action:

Hold public hearing and adopt resolution.

O. RECONVENE MEETING OF THE CITY COUNCIL
P. CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the City Council or the public requests that separate action be taken on a specific item.

Recommended Action:

To approve the consent calendar.

P.1 CM Approval of Meeting Minutes for April 2026 72
Approval of Meeting Minutes for April 2026
Funding Source: N/A
Contact: Karen Rees, (707) 428-7767
Recommended Action:

Approve the meeting minutes.

P.2 CM Minute Action Displaying the America 250 Flag 93 Minute Action Authorizing the Display of a Flag Commemorating the America

250 Celebration for the Month of July 2026
Funding Source: N/A
Contact: Esther Beavers, (707) 428-7402
Recommended Action:

Approve the minute action.

P.3 Resolution 2026-119 CM Internet Service and Telephonic Service Disruption Policy
95 Adopting the “Internet Service and Telephonic Service Disruption Policy” for City Council Meetings
Funding Source: N/A
Contact: Bill Way, (707) 428-7611
Recommended Action:

Adopt resolution.

P.4 Resolutions 2026-120 and 2026-121 CM General Election and Solano County Providing Service to Canvass Returns of the Election
104
Resolution 2026-120 Calling and Providing for a General Municipal Election to be Held in the City of Fairfield on Tuesday, November 3, 2026, to Elect Certain City Officers and to Request the Solano County Board of Supervisors to Consolidate the General Municipal Election with the Statewide Election on that Date; and
Resolution 2026-121 Requesting the Solano County Board of Supervisors to Permit the County Registrar of Voters to Render Services in Connection with the General Municipal Election to be Held in the City of Fairfield on Tuesday, November 3, 2026, and Authorizing the Solano County Board of Supervisors to Canvass the Returns of the Election; Determining Charges for Candidates' Statements; and Authorize the City Clerk to Publish the Notice of Election Funding Source: $691,090; General Fund
Contact: Karen Rees, (707) 428-7767
Recommended Action:

Adopt resolutions.

P.5 Resolution 2026-122 CD Management Contract for the Fairfield Center for the Creative Arts (Downtown Theatre)
112
Authorizing the City Manager to Execute a Management Agreement with the Fairfield Center for the Creative Arts Between the City of Fairfield and the Downtown Theatre Foundation for the Arts
Funding Source: $190,000; General Fund

Contact: Dave Zellers, (707) 428-7436
Recommended Action:

Adopt resolution.

P.6 Resolution 2026-123 PW Contractor Service Agreement for Caltrans Westbound Truck Scales Pipe Casing Extension
164
Authorizing the City Manager to Execute a Contractor Service Agreement Between the City of Fairfield and Kiewit Infrastructure West Co. to Install Casing on a City-Owned Pipeline as Part of the I-80 Westbound Truck Scales Water Improvements
Funding Source: $740,000; Capital Water Fund
Contact: Michael J. Hether, (707) 428-7493
Recommended Action:

Adopt resolution.

P.7 Resolution 2026-124 PW 2025 Urban Water Management Plan Update Adoption
186
Adoption of the 2025 City of Fairfield Urban Water Management Plan Funding Source: N/A
Contact: Michael J. Hether, (707) 428-7493
Recommended Action:

Adopt resolution.

P.8 Resolution 2026-125 PW Amendment No. 2 to LLMD District No. 2023-11 Agreement
405
Approving Amendment No. 2 to the Existing Contractor Service Agreement with TerraCare Associates for Landscape Maintenance Services in the Landscaping and Lighting Maintenance District No. 2023-11 – Paradise Valley Funding Source: $732,520; Paradise Valley Maintenance District Fund Contact: Daniel Camara, (707) 428-7052
Recommended Action:

Adopt resolution.

P.9 Resolution 2026-126 PW Amendment No. 1 to West Yost PSA NBR Expansion 457 Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement with West Yost Associates for the North Bay Regional Water Treatment Plant Expansion Program and Authorizing an Update to the Fiscal Year 2025-2026 Budget
Funding Source: $304,100; North Bay Regional Fund

Contact: Michael J. Hether, (707) 428-7493
Recommended Action:

Adopt resolution.

P.10 Resolution 2026-127 HR Amendment No. 3 with Concern for the Employee Assistance Program
574
Authorizing the City Manager to Execute Amendment No. 3 to the Professional Services Agreement with Concern for the Employee Assistance Program Funding Source: $40,000; Workers Comp
Contact: Farbod Pirouzmand, (707) 428-7397
Recommended Action:

Adopt resolution.

P.11 Resolution 2026-128 PD Napa-Solano SANE/SART Memorandum of Understanding
578
Authorizing the City Manager to Execute a Memorandum of Understanding Between the City of Fairfield and Napa-Solano SANE/SART for the Provision of Sexual Assault Exam Services for the Police Department
Funding Source: $130,000; General Fund
Contact: Dan Marshall, (707) 428-7374
Recommended Action:

Adopt resolution.

Q. NEW BUSINESS
Q.1 CM Discussion of Consideration for a Resolution to Place a Ballot Measure for an Appointive City Clerk
590
Discussion of Whether to Consider Scheduling for the July 7, 2026 City Council Meeting a Resolution to Place a Ballot Measure Changing the Office of City Clerk to an Appointive Position on the Ballot at the November 3, 2026 General Municipal Election
Funding Source: To be determined; General Fund
Contact: Farbod Pirouzmand, (707) 428-7397
Q.2 CM Discussion of Consideration for a Resolution to Place a Ballot Measure for Amending Sales Tax
601
Discussion of Whether to Consider Scheduling for the July 7, 2026, City Council Meeting a Resolution to Place a Ballot Measure Extending and Increasing the City’s Sales Tax by 1% on the Ballot at the November 3, 2026, General Municipal Election
Funding Source: N/A
Contact: Farbod Pirouzmand, (707) 428-7397

Q.3 CM Presentation and Discussion About School Resource Officers 638 Presentation by Fairfield Police Department on the Use of School Resource Officers at Schools in Fairfield Requested by Councilmember Sandhu Funding Source: N/A
Contact: David Gassaway, (707) 428-7400
Q.4 CM Discussion, Consideration, and Possible Appointment to Fill Vacant Mayor’s Position Pursuant to California Government Code section 34902 710
Funding Source: N/A
Contact: David Lim, (415) 782-8484
Recommended Action:

Receive report, open discussion, and provide direction to staff.

R. PUBLIC HEARINGS
R.1 Ordinance 2026-04 CD Amending Section 11.13.2 of the Fairfield Municipal Code
715
Amending Chapter 11, Section 11.13.2 (Also Known as Rancho Solano Private Roads) of the Fairfield Municipal Code to Allow the Rancho Solano Master Association to Authorize On-Street Parking Between the Hours of 2:00 AM and 5:00 AM
Funding Source: N/A
Contact: Noah Rumbaoa, (707) 428-7450
Recommended Action:

Hold public hearing; waive full reading, read by title only and introduce ordinance for first reading.

R.2 Resolution 2026-129 Approving Fiscal Year 2026-2027 Smith Ranch Assessment District Engineer’s Report, Budget, and Assessments
732
Approving the Fiscal Year 2026-2027 Engineer’s Report, Confirming the Boundaries and Assessment, and Ordering the Levy and Collection of Assessments for the Smith Ranch Assessment District
Funding Source: $7,103; Smith Ranch Assessment District Fund Contact: Chris Lewis, (707) 428-7089
Recommended Action:

Hold public hearing and adopt resolution.

R.3 Resolutions 2026-130 Through 2026-147 PW Public Hearing and Resolution Approving FY 2026-2027 LLMD Budgets and Assessments
773
Approving the Fiscal Year 2026-2027 Engineer’s Reports, Confirming the Fiscal

Year 2026-2027 Diagrams and Assessments, and Ordering the Fiscal Year 2026- 2027 Improvements for Landscaping and Lighting Maintenance Districts No. 1 – Gateway, No. 3 – Waterman Highlands, No. 5 – Smith Ranch, No. 6 – Peppertree Drive, No. 7 – Rolling Hills, No. 8 – Kolob Estates, No. 10 – Southbrook, No. 11 – Paradise Valley North, No. 12 – Downtown Business District, No. 13 – Green Valley (Formerly North Cordelia), No. 14 – Woodlake, No. 15 – Gold Ridge, No. 16 – Creekside at Cordelia, No. 17 – Chadbourne-Beck- Cordelia, No. 18 – Gold Ridge Park, No. 19 – Corporate Commons, No. 2023-1 (Gateway), and No. 2023-11 (Paradise Valley)
Funding Source: Various Landscaping and Lighting Maintenance District Funds Contact: Chris Lewis, (707) 428-7089
Recommended Action:

Hold public hearing and adopt resolutions.

S. ADJOURN
ADJOURN TO TUESDAY, JULY 7, 2026, 6:00 P.M., HARRY T. PRICE MEMORIAL COUNCIL CHAMBER.

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.

PUBLIC NOTIFICATION
I, Esther Beavers, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 1000 Webster Street, Fairfield, California on Friday, June 12, 2026.

Agenda Item No: L.1

AGENDA REPORT
DATE: June 16, 2026

TO: Acting Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolutions 2026-114 through 2026-118 and Housing Authority Resolution 2026 - 03 FN Mid-Cycle Update for Fiscal Year 2025-26 and 2026-27

Joint Public Hearing for the City Council of the City of Fairfield and Housing Authority Adopting Resolutions 2026-114 through 2026-118, Housing Authority Resolution 2026 -03 Approving the Mid-Cycle Update to the Fiscal Year 2025-26 and 2026-27 Budget and Financial Plan

Funding Source: Various

Contact: John Furtado, (707) 428-7629

RECOMMENDED ACTION
Hold public hearing and adopt resolutions.

STATEMENT OF ISSUE
The attached resolutions are comprised of the fiscal year (FY) 2025-26 and FY 2026-27 Mid-Cycle Budget Update. The Mid-Cycle Budget Updates for the aforementioned fiscal years are available as a written document and on the City’s website.

DISCUSSION
The proposed resolutions will do the following:
 Budget Adoption – approves the budgets for the City and Housing Authority.

Includes approval of the fee amendments that are adjusted annually effective July 1, by the percent change in the Consumer Price Ind ex. Includes city manager’s authority to utilize designated reserve for Landscaping and Lighting Maintenance District ( LLMD) refunds.
 General Obligation Debt Rate – approves General Obligation Bond property tax rates for the costs of the North Bay Aqueduct.
 Proposition 4 Appropriations Limit – approves the FY 2026 -27 Proposition 4 appropriations limit as required by State law. Fairfield continues to be under this State - defined limit.

 Assembly Bill (AB) 1600 Update – an annual findings resolution required by State law on the status of AB 1600 fees that have been deposited with the City (the resolution itself does not change AB 1600 fees).
 Vehicle Replacement Fund Purchases – approves the vehicle and equipment purchases for FY 2026-27.

Continued Discussion around Relief Staffing
The Fire Department’s overtime continues to add pressure to the general fund deficit with FY 2025-26 estimated to exceed budget by over $1M for the sixth straight year. The primary driver is the combination of increased occupational injuries and the need to maintain minimum staffing levels. This combination negatively impacts our personnel and our budget through the mandatory overtime required to fill vacancies. To reduce mandated overtime and decrease the associated burden on the Fire Department’s staff and budget, the City is recommending the addition of nine relief staffing firefighters. Although there will be one-time costs of approximately $1.3M in year one, this model is expected to generate direct cost savings of approxi mately $100,000 annually. There are expected secondary impacts of reduced injuries, increased health and well-being of staff, and potentially reduced costs as a result of decreased injuries.

What is Being Requested?
 Nine additional firefighter/paramedic positions which equate to three per shift  The additional three will not become part of minimum staffing  Referred to as over hires, additional staffing is intended to cover up to three vacancies per day without requiring overtime to backfill

Key Operational Impacts:
1) Relieve Unsustainable Overtime and Reduce Costs
Current staffing relies heavily on mandatory overtime to meet minimum daily staffing.

Adding nine firefighters will significantly reduce overtime, creating a more sustainable staffing model.

2) Improve Firefighter Health, Safety, and Retention
Firefighters working 48-hour shifts are frequently held over, contributing to fatigue, burnout, and injury. Increased staffing will reduce injury-on-duty hours, improve recovery time (mental & physical), and help prevent further medical retirements.

3) Improve Community Safety and Response Times
Well-rested, fully staffed crews respond faster and operate more effectively.

Injury on Duty (IOD) & Vacancy Stats

 4.5 – average number of vacancies per day 2025 and 2026 year to date (YTD)  Sharp and sustained increase in IODs beginning in 2021 o 2021 – 7th company deployed and minimum staffing jumped to 21

As workload has increased, so has the toll on personnel. IOD hours have grown tenfold—from an average of fewer than 1,000 hours annually prior to 2020, to an average of nearly 10,000 hours per year over the past five years. In 2023 alone, the Fire Department recorded 12,895 injury hours, the equivalent of 4.4 full-time firefighters lost for the year. Each absence tri ggers backfill overtime, fueling a self-perpetuating cycle of fatigue, increased injury risk, and higher costs.

2018 2019 2020 2021 2022 2023 2024 2025
IOD
Hours 943 458 3,517 10,466 10,169 12,895 9,059 6,701

FINANCIAL IMPACT
Fiscal impacts are discussed comprehensively in the published budget document.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Public notice was published in the Daily Republic on May 31, 2026, and June 7, 2026.

ALTERNATIVE ACTION
The following alternative actions are possible:
 Budget – Revise resolutions. State law does not require a specific form of budget, but it is fiscally prudent to authorize a spending plan for each fiscal year.  General Obligation Debt Rate – Do not approve property tax rates. This would shift $435,671 of costs to the General Fund.
 Proposition 4 Appropriations Limit – State law requires the adoption of this limit with the annual budget. The limit factors are defined by the State.  AB 1600 Update – State law requires that annual findings be adopted, which the City does at the time of budget adoption.
 Vehicle Replacement Fund Purchases – Do not approve vehicle and equipment purchases for FY 2026-27. This would cause increased delays in the purchase of necessary vehicles and equipment.

COORDINATED WITH
N/A

STAFF CONTACT
John Furtado, Director of Finance
(707) 428-7629
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution Approving City of Fairfield Budget Attachment 3: Proposed Resolution Approving Housing Authority Budget Attachment 4: Proposed Resolution Approving General Obligation Bond Property Taxes Attachment 5: Proposed Resolution Establishing Prop 4 Appropriation Limit

Attachment 6: Exhibit A – Prop 4 Appropriation Limit
Attachment 7: Proposed Resolution Making Annual AB 1600 Impact Fee Findings Attachment 8: Proposed Resolution Approving Vehicle and Equipment Purchases for FY 2026-27 Attachment 9: Exhibit B – Vehicle and Equipment Purchases

CITY OF FAIRFIELD

RESOLUTION NO. 2026-114

AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2025-26 AND 2026-27 BUDGET AND UPDATING

THE FINANCIAL PLAN FOR THE CITY OF FAIRFIELD

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The estimated revenues, expenditures , and transfers, including cost allocation plan contributions, as proposed for fiscal year (FY) 2025-26 and 2026-27, for all funds as set forth within the “Mid Cycle Update to FY 2025-26 and 2026-27 Budget” are hereby approved.

Section 2. The updated Financial Plan is hereby approved as an operating guideline for the scheduling and implementation of all City capital projects, bond issuance, and interfund transfers, loans, and repayments; provided that such projects, bonds and loans are subject to subsequent specific City Council approval.

Section 3. All revenues subsequently received by City funds in excess of amounts appropriated by this resolution except otherwise noted for FY 2025-26 and 2026-27 are hereby appropriated for purposes of Article XIIIB to their respective undesignated fund balances.

Section 4. Pursuant to Res olution 99-286, the salary schedule for City employees incorporated into this budget is hereby approved.

Section 5. The positions authorized in the staffing schedule for FY 202 6-27 are hereby approved. The city manager is authorized to approve temporary overfill of positions if there is adequate budget.

Section 6. The fee amendments included within the “ Mid Cycle Update to FY 2025-26 and 2026-27 Budget” are hereby approved and shall take effect July 1, 2026. The fees shall be adjusted annually effective July 1, by the percent change in the Consumer Price Index. The “Consumer Price Index” means the average of the percent change in Consumer Price Index for Urban Clerical and Wage Earners, as reported by the Bureau of Labor Statistics or successor agency, from the April of the preceding calendar over the preceding April, for the San Francisco Bay Area, the Western Urban region, and the U.S. Cities indices.

Section 7. The city manager is hereby authorized to use the LLMD reserve in any given fiscal year to cover LLMD refunds.

Section 8. The city manager and director of finance are hereby authorized to implement this resolution, including issuing the Approved FY 2025-26 and 2026-27 Budget, together with any non- substantive corrections to the Proposed Budget document.

RES. NO. 2026-114

PASSED AND ADOPTED this 16th day of June 2026, by the following vote:

AYES: MEMBERS: BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

ACTING MAYOR

ATTEST:

____________________________

CITY CLERK

FAIRFIELD HOUSING AUTHORITY

RESOLUTION HA2026-03

AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2025-26 AND 2026-27 BUDGET AND UPDATING

THE FINANCIAL PLAN FOR THE CITY OF FAIRFIELD

NOW, THEREFORE, THE FAIRFIELD HOUSING AUTHORITY HEREBY RESOLVES:

Section 1. The estimated revenues, expenditures and t ransfers as proposed and set forth within the fiscal year 2025-26 and 2026-27 Budget, with respect to all Housing Authority funds contained therein, are hereby appropriated.

Section 2. The Financial Plan is hereby approved as an operating guideline for the scheduling and implementation of all Housing Authority capital projects, bond issuances, and interfund transfers, loans and repayments; provided that such projects, bonds and loans are subject to subsequent specific Housing Authority approval.

Section 3. The executive director is hereby authorized to implement this resolution, including submittal of the necessary budget documentation to the U.S. Department of Housing and Urban Development.

PASSED AND ADOPTED this 16th day of June 2026, by the following vote:

AYES: MEMBERS: BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

ACTING CHAIR

ATTEST:

____________________________

SECRETARY

CITY OF FAIRFIELD

RESOLUTION NO. 2026-115

APPROVING THE FISCAL YEAR 2026-27 GENERAL OBLIGATION BOND PROPERTY TAX RATES

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. A zone of benefit property tax rate of 0.00 1600 for fiscal year (FY) 202 6-27 is hereby fixed and established in the amount required to pay $ 435,671 for the City of Fairfield FY 2025-26 unit costs of the North Bay Aqueduct and the obligation for repayment of the "up-front" costs and advances for the North Bay Aqueduct Project, based on the assessed valuation that will be reported by the County Assessor for the FY 2026-27 assessment roll, and the County of Solano is hereby requested to levy said rate.

Section 2. The city manager is hereby authorized to implement this resolution.

PASSED AND ADOPTED this 16th day of June 2026, by the following vote:

AYES: MEMBERS: BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

______________________________________

ACTING MAYOR

ATTEST:

____________________________

CITY CLERK

CITY OF FAIRFIELD

RESOLUTION NO. 2026-116

ESTABLISHING THE FISCAL YEAR 2026-27 APPROPRIATIONS LIMIT

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. Pursuant to Government Code Section 7910 and Article XIIIB of the California Constitution, the approved appropriations limit for fiscal year 2026-27 as calculated pursuant to Exhibit B, is hereby established at $358,438,000.

Section 2. The city manager is hereby authorized to implement this resolution.

PASSED AND ADOPTED this 16th day of June 2026, by the following vote:

AYES: MEMBERS: BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

ACTING MAYOR

ATTEST:

____________________________

CITY CLERK

Exhibit A
Proposition 4 (Gann Limit) Analysis

Section 7910 of the California Government Code and Article XIIIB of the California Constitution (referred to as the “Gann Limit”) restrict the amount of revenue that cities can appropriate in any fiscal year.

Annually, the City must adopt a resolution to a pprove the appropriations limit based on actual appropriations in FY 1978 -79, adjusted by the greater growth in California per capita income or the percentage change in the local assessment roll from the preceding year due to the addition of new nonresidential construction in the City, and by the greater growth in City or County population.

Section 37200 requires that the Gann Limit and the total appropriations subject to the limitation be published in the annual budget. The City’s limitation is calculated annually and was adopted by City Council resolution as part of its annual operating budget. Below is the calculation.

Actual Projected Projected
FY 2024/25 FY 2025/26 FY 2026/27
Growth Factors A & B (use the greater of each)
(A) City Population Growth Factor (%) OR 0.32% -0.07% -0.51% County Population Growth Factor 0.04% -0.03% -0.37%
(B)
% change due to non-residential construction-Not
Available
Per capita personal income % change over prior year 3.62% 6.44% 4.95% New Factor to Apply to Prop 4 Limit

(City or County population factor X change in non-
residential construction) OR N/A N/A N/A

(City or County population factor X change in per capita personal income) 1.0395 1.0637 1.0441
Gann
Limit
322,740,000

343,299,000

358,438,000
Estimated Revenues Subject to the Limit
124,373,369

125,865,469

128,987,314
Unused Appropriations Limit
198,366,631

217,433,531

229,450,686

The following represents a trend analysis of the appropriations limit versus the net proceeds of taxes for the last five fiscal years. The City expects to remain under its appropriations limit well into the future.

114 116 124 126 129
183 194 198 217 229
-
50 100
150
200
250
300
350
400
FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 FY 2026/27
Millions
Revenues Subject to Limit Unused Appropriations Limit

CITY OF FAIRFIELD

RESOLUTION NO. 2026-117

MAKING CERTAIN FINDINGS RELATED TO DEVELOPMENT IMPACT FEES

WHEREAS, the City imposes Development Impact Fees pursuant to the Mitigation Fee Act (Government Code Section 66000 et seq. and commonly referred to as AB 1600) and Article XI of Chapter 25 of the Fairfield Municipal Code; and

WHEREAS, Section 25.1508 of the Fairfield Municipal Code requires the council to make certain findings once each year with respect to the status of fees which have been deposited with the City for five or more years and remain unexpended.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. In accordance with AB 1600 and Section 25.1508 of the Fairfield Municipal Code, the council makes the following findings:

A. All of the AB 1600 fees collected by the City of Fairfield from June 20, 1995 to June 30, 2025, have either been expended on, or are committed to, the capital projects identified in the Final Report on Capital Projects which was submitted to the council on March 24, 1995, and updated in the AB 1600 Plan Update Technical Report, which was approved b y council in Resolution 2006 -155 on November 21, 2006, and also partially updated in the Final Report on Citywide Transportation Impact Fee and Park Impact Fee Update and Report on Northeast Area Fees, which were approved by council in Resolution 2013-69 on May 7, 2013 and updated in the Revised Report on Citywide Transportation Impact Fee Update and Revised Report on Northeast Development Impact Fee Update, which were approved by council in Resolution 2022-146 on June 21, 2022.

B. The purpose of the AB 1600 fees is to construct "public facilities," including streets, traffic signals, urban design features, government buildings, parks and recreational facilities, sewer and drainage infrastructure, and greenbelt preservation.

C. The City caused the preparation of development impact fee nexus studies in 1995, 2002, 2006, 2013 , and 2022 (the “Nexus Studies”). The Nexus Studies demonstrate the reasonable relationship between the fees and the purposes for which they are being used.

Section 2. The FY 202 6-27 Budget and Five-Year Capital Improvement Program shows current sources and amounts of funding and dates for construction for incomplete projects.

RES. NO. 2026-117

Section 3. As part of the City's normal budget process the council sets the schedule for AB 1600 projects and allocates the available funding. The City's FY 202 6-27 Budget and Five-Year Capital Improvement Program show the current project schedule.

PASSED AND ADOPTED this 16th day of June 2026, by the following vote:

AYES: MEMBERS: BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

ACTING MAYOR

ATTEST:

____________________________

CITY CLERK

CITY OF FAIRFIELD

RESOLUTION NO. 2026-118

APPROVING VEHICLE AND EQUIPMENT PURCHASES FOR THE FISCAL YEAR 2026-27

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. Council adopts the fiscal year 2026-27 Vehicle and Equipment Purchases provided in Exhibit B.

Section 2. Council suspends competitive bidding when utilizing a cooperative purchase agreement or sole source purchasing and hereby authorizes the city manager to approve their use in Vehicle and Equipment Purchases provided in Exhibit B.

Section 3. The city manager is hereby authorized to approve the purchase amounts in Exhibit B, not to exceed 20%. Additional costs shall be paid out of the department’s operating budget.

PASSED AND ADOPTED this 16th day of June 2026, by the following vote:

AYES: MEMBERS: BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

ACTING MAYOR

ATTEST:

____________________________

CITY CLERK

City of Fairfield
Vehicle and Equipment Purchases
FY 2026-27
Exhibit B
Department/Division
Funding
Source Unit # Description
Current
Model Year Amount
Water Distribution 51260602 17164 TRUCK - 1-1/2 TON - UTIL BED - CRANE 2017 275,000 Water Distribution 51260602 480 TRAILER - 22 FEET - 2400 LBS 2003 22,000 Waterman 51260604 16211 Ford F-250 Utility Bed 2016 125,000 Police 51250403 38 FORD EXPLORER 2015 95,000
Police 51250403 74 POLICE INTERCEPTOR UTILITY 2015 108,000 Police 51250403 78 POLICE INTERCEPTOR UTILITY 2015 108,000 Police 51250403 79 POLICE INTERCEPTOR UTILITY 2015 108,000 Police 51250403 88 POLICE INTERCEPTOR UTILITY 2015 108,000 Police 51250403 128 POLICE INTERCEPTOR UTILITY 2015 108,000 Police 51250403 219 FORD EXPLORER 2015 95,000
Police 51250403 241 POLICE INTERCEPTOR UTILITY 2015 113,000 Police 51250403 246 POLICE INTERCEPTOR UTILITY 2015 108,000 Police 51250403 247 POLICE INTERCEPTOR UTILITY 2015 108,000 Police 51250403 255 POLICE INTERCEPTOR UTILITY 2015 108,000 Police 51250403 P20276 BMW MOTORCYCLE 2020 55,000
Police 51250403 116 POLICE INTERCEPTOR UTILITY 2015 108,000 Fire 51255101 F1839 Skeete
r 2018 528,000
Fire 51255101 F1840 Skeete r 2018 528,000
PW-STR 51260206 16229 FORD F-150 2016 87,500
PW-STR 51260206 19470 PM 230 Emulsion tank traile
r 2019 16,000
Total 2,911,500

City of Fairfield
Vehicle and Equipment Purchases
FY 2026-27
Exhibit B
Purchases approved in prior years, will occur in FY27
Department/Division
Funding
Source Unit Description
Current
Model Year Status
Previously
Approved
Proposed
Amount
NBR 51260800 11117 TRUCK - 1-1/2 TON - UTIL BED - CRANE 2011 On Orde r 195,000 259,113 Water Distribution 51260602 13260 TRUCK - TURNOUT 2013 On Orde r 392,386 392,386 Fire 51255101 F1752 Pierce Type III-downgrading to Type V 2016 On Orde r 395,000 395,000 PW-STR 51260206 15020 FORD EXPLORER 2015 Not Ordered 65,000 65,000 PW-STR 51260206 18406 ATLAS COPCO 185 2018 Not Ordered 51,000 52,530 PW-TRA 51260201 13337 Ford F-550 Aerial Truck 2013 On Orde r 275,000 275,000
PW-HEART 51260206 18537 GRAFFITI TRAILER 2018 Not Ordered 35,000 50,000 Streets 51260206 12407 TANK TRAILER 2012 Not Ordered 10,000 15,000 Water Distribution 51260602 14558 CONCRETE SAW 2014 Not Ordered 92,500 40,000 Police 51250403 P19258 BMW MOTORCYCLE RT1250 2019 On Orde r 47,165 47,165
Police 51250403 P19259 BMW MOTORCYCLE RT1250 2019 On Orde r 47,165 47,165 Police 51250403 P19260 BMW MOTORCYCLE RT1250 2019 On Orde r 47,165 47,165 Police 51250403 P21304 POLICE INTERCEPTOR UTILITY 2021 On Orde r 98,390 98,390 Storm Drains 51260209 13302 VAC-CON 2013 Waiting 26,922 26,922 Utility Cut Crew 51260601 12556 SAW 2016 Not Ordered 80,000 40,000 Utility Cut Crew 51260601 12502 SAW TRAILER 2016 Not Ordered 20,000 60,000 Water Distribution 51260602 15116 TRUCK - 1 TON - FLAT BED DUMP W GENERAT 2015 Not Ordered 190,000 210,000 Water Distribution 51260602 14581 TRAILER - 10 FEET - 2990 GVWR 2014 Not Ordered 20,000 60,000 Waterman 51260604 14528 2014 EZ-GO Freedom 2014 Not Ordered 10,000 12,500 Waterman 51260604 14529 2014 EZ-GO Freedom 2014 Not Ordered 10,000 12,500 Waterman 51260604 12218 TRUCK - 1-1/2 TON - 4X4-SC-UTIL BED-CRA 2012 On Orde r 225,000 243,585
Fire 51255101 F1422 Pierce Type I 2014 On Orde r 1,172,233 1,172,233 PW-Prks 51260314 New FORD - Etransit cargo N/A On Orde r 90,640 90,640 PW-Prks 51260314 New FORD - Etransit cargo N/A On Orde r 90,640 90,640 PW-Prks 51260314 New FORD - Etransit cargo N/A On Order 90,640 90,640 Total 3,776,846 3,893,574

Agenda Item No: N.1

AGENDA REPORT
DATE: June 16, 2026

TO: Acting Chair and Board

FROM: David Gassaway, PVMMD District Manager

SUBJECT: Resolution PVMMD 2026-02 PW Approving FY 2026 -2027 PVMMD Budget and Assessments

Approving the Fiscal Year 202 6-2027 Budget and Ordering the Levy and Collection of the Fiscal Year 2026-2027 Assessments for the Paradise Valley Maintenance and Monitoring District

Funding Source: $99,441; Paradise Valley Maintenance and Monitoring District Fund

Contact: Chris Lewis, (707) 428-7089

RECOMMENDED ACTION
Hold public hearing and adopt resolution.

STATEMENT OF ISSUE
The adoption of this resolution will approve the fiscal year (FY) 202 6-2027 budget and provide for the levy and collection of the annual assessments within Paradise Valley Area “I,” “K,” and “L” for geologic monitoring, inspection, and repair within the Paradise Valley Maintenance and Monitoring District (PVMMD or District).

DISCUSSION

Background

On July 6, 2010, t he city adopted Resolution No. 2010 -188 and formed the PVMMD, a geologic hazard abatement district, in accordance with Division 17 of the California Public Resource Code (PRC), to fund the prevention, mitigation, abatement, and control of geologic hazards in the Paradise Valley development areas known as “I,” “K,” and “L.” There is a total of 288 residential units in these areas.

On July 5, 2022, the PVMMD Board adopted Resolution No. PVMMD 2022 -01 approving an updated Plan of Control, Reserve Fund Study, and Engineer’s Report for the District.

The initial Plan of Control was adopted in 2010 prior to the development of the properties within the District, and the updated document reflects the present nature and scope of District services.

The original Reserve Fund Study, developed in 2018, established a target reserve fund balance of $1,700,000 (in FY 2017 -2018 dollars). The 2022 Reserve Fund Study included updated metrics, resulting in a new target reserve fund balance of $1,570,000 (in FY 2022 -2023 dollars). After adjustments for inflation, the FY 2026-2027 target reserve fund balance is $1,750,877.

The new Engineer’s Report represents as -built conditions and a re -evaluation of the special benefit analysis. The updated special benefit analysis resulted in a redistribution of costs among property owners and new maximum annual assessment rates for each residential product type.

Maximum Annual Assessment Rates and Consumer Price Index Reference

The maximum annual assessment rates are automatically adjusted annually to reflect the San Francisco-Oakland-Hayward Consumer Price Index (CPI) for All Urban Consumers.

Since the District’s formation, the maximum annual assessment rates for each new FY have been adjusted using the 12-month CPI from June-to-June of the two fiscal years immediately preceding the FY in which the adjusted maximum annual assessment rates take effect (e.g. the maximum annual assessments rates for FY 2024 -2025 were adjusted usin g the 12 -month CPI from June 2023 to June 2024).

This practice causes administrative inefficiencies since the annual approval process for maximum assessment rates, assessment levies, and budget commences in early spring each year, and the Bureau of Labor Statistics does not publish the June-to-June CPI until July 15 of each year.

To eliminate inefficiencies, beginning with FY 2025-2026, the maximum annual assessment rates for each new FY are adjusted using the annual CPI for the full calendar year immed iately preceding the FY in which the adjusted maximum annual assessment rates take effect (e.g. the maximum annual assessments rates for FY 202 6-2027 are adjusted using the annual CPI for the full 2025 calendar year).

The change to the CPI reference month and year is not considered an “increase” (as defined by Government Code Section 53750) to the maximum annual assessment rates approved during the 2010 District formation. Therefore, no Proposition 218 balloting process is required.

Staff and the PVMMD Resident Ad Hoc Committee met on April 11, 2025. The Ad Hoc Committee supports the CPI reference change.

Based on the 2025 annual CPI of 2.18%, the adjusted FY 2026-2027 maximum annual assessment rates are as follows:

Development
Area
Development
Name Residential 'Product Type'
FY 2026-
2027
Maximum
Assessment
Number of
Residential
Units
I The Ridge Villas Apartments $162.82 30
I The Ridge Villas Apartments (Slope) $524.15 20
I The Ridge Cottages $202.97 14
I The Ridge Cottages (Slope) $528.61 6
K Estates Single-Family Residences $398.13 124
K Estates Single-Family Residences (Slope) $1,429.70 26 L Paradise 360 Single-Family Residences $202.97 58
L Paradise 360 Single-Family Residences (Slope) $579.91 10 Total Residential Units 288

The total FY 2026-2027 maximum assessment levy for all 288 residential units is $125,492.

FY 2026-2027 Budget, Levy, and Fund Balance

The proposed FY 2026-2027 budget for operations and maintenance is $99,441, and the FY 2026- 2027 revenue is $1 01,643, which includes $83,894 of assessments and $1 7,750 of interest revenue.

The FY 2026-2027 levy for each residential type is proposed to remain at the FY 2025-2026 rates as follows:

Development
Area
Development
Name Residential 'Product Type'
FY 2026-
2027
Proposed
Levy
I The Ridge Villas Apartments
Villas Apartments (Slope) $159.35
I The Ridge Cottages
Cottages (Slope) $198.64
K Estates Single-Family Residences
Single-Family Residences (Slope) $389.64
L Paradise 360 Single-Family Residences
Single-Family Residences (Slope) $198.64

The projected FY 2026-2027 year-end fund balance is $1, 777,169, which is $ 26,292 more than the FY 2026-2027 target reserve fund balance of $1,750,877.

The proposed budget, assessments to be levied against each assessable parcel, and a description of the method used to calculate the assessments for FY 2026-2027 are included in the FY 202 6- 2027 Supplement to the 2022 Engineer’s Report as Attachment 3.

The PRC Sections 26650 et seq. require the PVMMD Board to hold a public hearing and adopt the resolution attached to grant final approval of the FY 202 6-2027 budget and authorize the levy and collection of the FY 2026-2027 assessments as described above.

FINANCIAL IMPACT
The proposed FY 2026-2027 budget for PVMMD operations and maintenance is $ 99,441, which will be paid from the PVMMD Fund (Fund 186).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
A notice was mailed to all District property owners prior to June 2, 2026, notifying them of the Board’s intent to levy FY 2026-2027 assessments, as required by Section 26652 of the PRC.

ALTERNATIVE ACTION
If the Board has any questions regarding the adoption of this resolution, this item may be rescheduled until the next board meeting. However, not approving this resolution may prevent the District from collecting assessments for the 2026-2027 tax year.

COORDINATED WITH
City Attorney’s Office

STAFF CONTACT
Chris Lewis, Sr. Management Analyst
(707) 428-7089
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Exhibit A
Attachment 4: FY 2026-2027 Supplement to the 2022 Engineer’s Report

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT

RESOLUTION NO. PVMMD 2026-02

APPROVING THE FISCAL YEAR 2026-2027 BUDGET AND ORDERING THE LEVY AND COLLECTION OF THE FISCAL YEAR 2026-2027 ASSESSMENTS FOR THE PARADISE VALLEY MAINTENANCE

AND MONITORING DISTRICT

WHEREAS, on July 6, 2010, the City of Fairfield City Council adopted Resolution 2010 -188, approving and ordering the formation of the Paradise Valley Maintenance and Monitoring District (PVMMD or District), a Geologic Hazard Abatement District within the meaning of California Public Resources Code (PRC) Division 17, and appointing itself as the board of directors of the PVMMD (PVMMD Board). This formation was described in the Petition for Formation and in the PVMMD Plan of Control; and

WHEREAS, in order to pay for the cost and expenses of maintaining and operating the improvements for the District as described in the Plan of Control, pursuant to PRC sections 26500 et seq., it will be necessary to provide a reliable source of funding; and

WHEREAS, PRC sections 26650 et seq. authorize, after a noticed public hearing, the levy and collection of an assessment upon specially benefited property within the PVMMD to pay for the maintenance an d operation of PVMMD improvements. Article XIII (D) of the California Constitution imposes additional requirements for the levy and collection of said assessment; and

WHEREAS, an Engineer’s Report dated July 2010, was prepared by ENGEO Incorporated (ENGEO), a registered professional engineer certified in the State of California, in compliance with Public Resources Code section 26651 (a) and section 4(b) of Article XIII(D) of the California Constitution.

The Engineer’s Report sets forth the purpose of the P VMMD, the estimated budget, the total assessment, the proposed estimate to be levied against each parcel within such territory, and a description of the method used in formulating the estimated assessments; and

WHEREAS, on October 5, 2010, the City of Fai rfield City Council, acting as the PVMMD Board, adopted Resolution 2010 -274, approving the initial assessments against those parcels in the PVMMD as identified on the boundary map, which are specially benefited by the PVMMD; and

WHEREAS, on July 5, 2022, the PVMMD Board adopted Resolution No. PVMMD 2022 -01 approving an updated Plan of Control, Reserve Fund Study establishing a District reserve goal of $1,570,000 (in FY 2022-2023 dollars), and Engineer’s Report dated July 6, 2022 (2022 Engineer’s Report) prepared by ENGEO; and

WHEREAS, the PVMMD Board desires to adopt the budget, approve the assessments to be levied against each assessable parcel in the District, and approve the method used in formulating the assessments for fiscal year (FY) 2026-2027 to allow for funding of District activities; and

RES. NO. 2026-02

WHEREAS, a Supplement to the 2022 Engineer’s Report for FY 202 6-2027 (FY 2026-2027 Supplement) has been prepared by a registered professional engineer for the PVMMD; and

WHEREAS, on May 26, 2026, by its Resolution No. PVMMD 2026-01, a resolution of the PVMMD Board granting preliminarily approval of the FY 2026-2027 budget, declaring intent to order the levy and collection of FY 2026-2027 assessments, and providing notice of the June 1 6, 2026, public heari ng, the Board found the FY 2026-2027 Supplement, duly made and filed with the clerk, to be sufficient in every particular, whereupon it was determined that the report should stand as the FY 2026-2027 Supplement for all subsequent proceedings under and pursuant to the aforesaid resolution; and

WHEREAS, on Tuesday, June 16, 2026, at 6:00 p.m., in the regular meeting place of this PVMMD Board, the Harry T. Price Memorial Council Chamber, Civic Center, 1000 Webster Street, Fairfield, California or in any other manner as specified on the regular meeting agenda, was appointed as the time and place for a hearing of this PVMMD Board on the question of the levy of the proposed assessment, notice of which hearing was duly and regularly mailed; and

WHEREAS, at the appointed time and place, the hearing was duly and regularly held, and all persons interested desiring to be heard were given an opportunity to give testimony, and all matters and things pertaining to the levy were fully heard and considered by this PVMMD Board, and all oral statements and all written protests or communications were duly heard, considered, and overruled, and this PVMMD Board thereby acquired jurisdiction to order the levy and collection of the assessments as contained in said FY 2026-2027 Supplement.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The public interest, convenience, and necessity require that the levy be made.

Section 2. The district benefited by the monitoring, inspections, and repa ir of improvements installed and to be assessed to pay the costs and expenses thereof, and the exterior boundaries thereof, are as shown by a map thereof filed in the office of the clerk, which map is made a part hereof by reference thereto.

Section 3. The FY 2026-2027 Supplement, as a whole and each part thereof, are hereby finally approved and confirmed, to wit:

a. The estimate of the itemized and total costs and expense of maintaining and operating the improvements and of the incidental expenses in connection therewith. b. The assessment of the total amount of the cost and expenses of the proposed monitoring, inspections, and repair of improvements upon the lots and parcels of land in the district in proportion to the estimated benefits to be received by such lots and

RES. NO. 2026-02

parcels, respectively, from the maintenance and operation, and of the expenses incidental thereto.

Section 4. Final adoption and approval of the FY 2026-2027 Supplement, as a whole and of the plans and specifications, estimate of the costs and e xpenses, and the assessment, as contained in the FY 2026-2027 Supplement, as hereinabove determined and ordered, is intended to and shall refer and apply to the FY 2026-2027 Supplement, or any portion thereof.

Section 5. The annual assessments for FY 2026-2027 are proposed at the rates shown on Exhibit A. These rates do not exceed the FY 2026-2027 maximum annual assessment rates established in 2010 and adjusted annually by the San Francisco-Oakland-hayward Consumers Price Index for All Urban Consumers.

Section 6. The assessment to pay the costs and expenses of the maintenance and operation of the improvements is hereby confirmed and the levy and collection of the assessment for FY 2026- 2027, pursuant to Public Resources Code sections 26650 et seq., is hereby ordered.

PASSED AND ADOPTED this 16th day of June 2026, by the following vote:

AYES: MEMBERS: BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________

ACTING CHAIR
ATTEST:
___________________________

BOARD CLERK

EXHIBIT A

Development
Area
Development
Name Residential 'Product Type' FY 2026-2027 Levy
I The Ridge* Villas Apartments
Villas Apartments (Slope) $159.35
I The Ridge* Cottages
Cottages (Slope) $198.64
K Estates** Single-Family Residences
Single-Family Residences (Slope) $389.64
L Paradise 360 Single-Family Residences
Single-Family Residences (Slope) $198.64

NOTE:

*The Ridge development is part of the Paradise Valley Estates located at 2600 Estates Drive, Fairfield, CA 94533

**The Estates development refers to the subdivisions along Couples Circle, Steward Drive, Duval Street and Annadale Drive located within the District Boundary.

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT

SUPPLEMENT TO THE 2022 ENGINEER’S REPORT

FISCAL YEAR 2026-2027

CONTENTS

1. Assessment

2. Method of Apportionment

3. District Budget

4. Assessments for Each Parcel

5. Appendix A – 2022 Engineer’s Report

1 ASSESSMENT

WHEREAS, on July 6, 2010, the City Council of City of Fairfield adopted Resolution 2010 -188, approving and ordering the formation of the Paradise Valley Maintenance and Monitoring District (PVMMD), a Geologic Hazard Abatement District within the meaning of California Public Resources Code Division 17 (the “PVMMD”), and appointing itself as the board of directors of the PVMMD (the “PVMMD Board”). This formation was described in the Petition for Formation and in the PVMMD Plan of Control;

WHEREAS, in order to pay for the cost and expenses of maintaining and operating the improvements for the PVMMD as described in the Plan of Control, pursuant to Public Resources Code sections 26500 et seq., it will be necessary to provide a reliable source of funding;

WHEREAS, Public Resources Code sections 26650 et seq. authorize, after a noticed public hearing, the levy and collection of an assessment upon specially benefited property within the PVMMD to pay for the maintenance and operation of PVMMD improvements. Article XIII (D) of the California Constitution imposes additional requirements for the levy and collection of said assessment;

WHEREAS, an Engineer’s Report dated July 2010, was prepared by ENGEO Incorporated (ENGEO), a registered professional engineer, certified in the State of California, in compliance with Public Resources Code section 26651 (a) and section 4(b) of Article XIII(D) of the California Constitution.

The Engineer’s Report sets forth the purpose of the PVMMD, the estimated budget, the total assessment, the proposed estimate to be levied against each parcel within such territory, and a description of the method used in formulating the estimated assessments; and

WHEREAS, on October 5, 2010, the c ouncil of the City of Fairfield, California, acting as the PVMMD Board, adopted Resolution 2010 -274 approving the assessments against those parcels in the PVMMD as identified on the boundary map, which are specially benefitted by the PVMMD;

WHEREAS, on July 5, 2022 , the PVMMD Board adopted No. PVMMD 2022 -01 approving an updated Engineer’s Report (2022 Engineer’s Report) on file in the office of the District Engineer in the City of Fairfield for further particulars;

NOW, THEREFORE, the undersigned, by virtue of the power vested in me under the order of the Board, hereby makes the following assessment to cover the portion of the estimated cost of the maintenance of said improvements and the costs and expenses incidental thereto to be paid by said district as shown in section 3 of this report.

I do hereby assess the net amount upon all assessable lots or parcels in proportion to the estimated benefits to be received by each parcel from the maintenance of said improvements.

2 Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the a ssessor's maps of the County of Solano for the f iscal year 2026-2027 and includes all such parcel s excepting those portions thereof within existing public roads or right-of-way to be acquired for public road purposes. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the county recorder of said County.

Dated: _____________ ____________________________
Ryan Panganiban
District Engineer
R.C.E. No. 74795
Expires 12/31/27

3 METHOD OF APPORTIONMENT OF ASSESSMENT

The method of apportionment of assessment and special benefit calculation are described in Section VI. Assessment Method and Benefit of the Engineer’s Report dated July 6, 2022, attached hereto as Appendix A.

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FUND 186
FY 2026-2027 BUDGET PROJECTIONS
OBJECT FY24-25 ACTUAL FY25-26 ACTUAL* FY 25-26 ORIGINAL FY25-26 PROJECTED FY26-27 PROJECTED FY27-28 PROJECTED FY28-29 PROJECTED FY29-30 PROJECTED FY30-31 PROJECTED 6106 - SPECIAL ASSESSMENTS 79,630 41,947 83,894 83,894 83,894 86,411 89,003 91,673 94,423 6401 - INT INC ON POOLED INVESTMENTS 66,000 38,444 16,648 38,444 17,750 17,772 17,790 17,804 17,815 7311 - DEVELOPERS CONTRIBUTIONS - - - - - - - - - TOTAL REVENUE 145,631 80,391 100,542 122,338 101,643 104,182 106,793 109,477 112,238 8404 - WEED ABATEMENT - - 16,000 16,000 16,000 16,480 16,974 17,484 18,008 8409 - DITCH CLEANING 12,530 - 2,531 2,501 2,531 2,607 2,685 2,766 2,849 8441 - OTHER CONTRACTUAL SERVICES - 4,000 8,100 4,000 8,100 8,343 8,593 8,851 9,117 8445 - MAINTENANCE ROADS & DRAINS 3,700 - 6,200 - 6,200 6,386 6,578 6,775 6,978 8539 - OTHER-DRAINAGE MAINTENANCE 13,436 14,830 4,500 14,830 4,500 4,635 4,774 4,917 5,065 8836 - COST ALLOCATION - - - - - - - - - 8901 - ADMIN/MGMT FEES 15,335 - 20,000 15,000 15,000 15,450 15,914 16,391 16,883 8902 - LEGAL FEES 3,825 26 2,400 2,400 2,400 2,400 2,400 2,400 2,400 8956 - OUTSIDE SERVICES/CONSULTING 35,080 26,820 42,030 42,030 43,071 44,363 45,694 47,065 48,477 9003 - ADVERTISING - - 800 800 800 824 849 874 900 9038 - COUNTY ADMIN EXPENSES 796 419 839 839 839 864 890 917 944 9508 - PJCT CST-OTHER PROJECT COSTS - - - - - - - - - TOTAL EXPENSES 84,702 46,095 103,400 98,400 99,441 102,352 105,351 108,439 111,621 REVENUE 145,631 80,391 100,542 122,338 101,643 104,182 106,793 109,477 112,238 EXPENSES 84,702 46,095 103,400 98,400 99,441 102,352 105,351 108,439 111,621 NET SURPLUS/DEFICIT 60,928 34,296 (2,858) 23,938 2,202 1,830 1,442 1,038 618 BEGINNING FUND BALANCE 1,664,379 1,751,029 1,664,782 1,751,029 1,774,966 1,777,169 1,778,999 1,780,441 1,781,479 MKT VAL-UNREALIZED GAIN/LOSS 25,722 - - - - - - - - NET SURPLUS/DEFICIT 60,928 34,296 (2,858) 23,938 2,202 1,830 1,442 1,038 618 ENDING FUND BALANCE 1,751,029 1,785,324 1,661,924 1,774,966 1,777,169 1,778,999 1,780,441 1,781,479 1,782,097 TARGET FUND BALANCE (+CPI) 1,667,490 1,713,558 1,713,558 1,713,558 1,750,877 1,794,649 1,839,515 1,885,503 1,932,640 CPI 2.76% 2.18% 2.50% 2.18% 2.50% 2.50% 2.50% 2.50% 2.50% TARGET FUND BALANCE SURPLUS/DEFICIT 83,539 71,766 (51,634) 61,408 26,292 (15,650) (59,074) (104,024) (150,544) *As of 5/4/26

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2026-2027 ASSESSMENT LEVY BY PARCEL

PARCEL COUNT BOOK PAGE PARCEL LEVY
1 167 8 5 -
2 167 8 17 -
3 167 8 21 -
4 167 8 22 11,940.30
5 167 841 1 389.64
6 167 841 2 389.64
7 167 841 3 389.64
8 167 841 4 389.64
9 167 841 5 389.64
10 167 841 6 389.64
11 167 841 7 389.64
12 167 841 8 389.64
13 167 841 9 389.64
14 167 841 10 389.64
15 167 841 11 389.64
16 167 841 12 389.64
17 167 841 13 389.64
18 167 841 14 389.64
19 167 841 15 389.64
20 167 841 16 -
21 167 841 17 389.64
22 167 841 18 389.64
23 167 841 19 389.64
24 167 841 20 389.64
25 167 841 21 389.64
26 167 841 22 389.64
27 167 842 1 389.64
28 167 842 2 389.64
29 167 842 3 389.64
30 167 842 4 389.64
31 167 842 5 389.64
32 167 842 6 389.64
33 167 842 7 389.64
34 167 842 8 389.64
35 167 842 9 389.64
36 167 842 10 389.64
37 167 842 11 389.64
38 167 842 12 389.64
39 167 843 1 389.64
40 167 843 2 389.64
41 167 843 3 389.64
42 167 843 4 389.64
43 167 843 5 389.64
44 167 843 6 389.64
45 167 843 7 389.64
46 167 843 8 389.64

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2026-2027 ASSESSMENT LEVY BY PARCEL

PARCEL COUNT BOOK PAGE PARCEL LEVY
47 167 843 9 389.64
48 167 843 10 389.64
49 167 843 11 389.64
50 167 843 12 389.64
51 167 851 1 389.64
52 167 851 2 389.64
53 167 851 3 389.64
54 167 851 4 389.64
55 167 851 5 389.64
56 167 851 6 389.64
57 167 851 7 389.64
58 167 851 8 389.64
59 167 851 9 389.64
60 167 852 1 389.64
61 167 852 2 389.64
62 167 852 3 389.64
63 167 852 4 389.64
64 167 852 5 389.64
65 167 852 6 389.64
66 167 852 7 389.64
67 167 852 8 389.64
68 167 852 9 389.64
69 167 852 10 389.64
70 167 852 11 389.64
71 167 852 12 389.64
72 167 852 13 389.64
73 167 852 14 389.64
74 167 852 15 389.64
75 167 852 16 389.64
76 167 852 17 389.64
77 167 852 18 389.64
78 167 852 19 389.64
79 167 852 20 389.64
80 167 852 21 389.64
81 167 852 22 389.64
82 167 852 23 389.64
83 167 852 24 389.64
84 167 852 25 389.64
85 167 852 26 389.64
86 167 853 1 389.64
87 167 853 2 389.64
88 167 853 3 389.64
89 167 853 4 389.64
90 167 853 5 389.64
91 167 854 1 389.64
92 167 854 2 389.64

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2026-2027 ASSESSMENT LEVY BY PARCEL

PARCEL COUNT BOOK PAGE PARCEL LEVY
93 167 855 1 389.64
94 167 855 2 389.64
95 167 855 3 389.64
96 167 855 4 389.64
97 167 855 5 389.64
98 167 855 6 389.64
99 167 855 7 389.64
100 167 856 1 389.64
101 167 856 2 389.64
102 167 856 3 389.64
103 167 856 4 389.64
104 167 856 5 389.64
105 167 856 6 389.64
106 167 856 7 389.64
107 167 856 8 -
108 167 861 1 389.64
109 167 861 2 389.64
110 167 861 3 389.64
111 167 861 4 389.64
112 167 861 5 389.64
113 167 861 6 -
114 167 861 7 389.64
115 167 861 8 389.64
116 167 861 9 389.64
117 167 861 10 389.64
118 167 861 11 389.64
119 167 861 12 389.64
120 167 861 13 389.64
121 167 861 14 389.64
122 167 861 15 389.64
123 167 861 16 389.64
124 167 861 17 389.64
125 167 861 18 389.64
126 167 861 19 389.64
127 167 861 20 389.64
128 167 861 21 389.64
129 167 861 22 389.64
130 167 861 23 389.64
131 167 861 24 389.64
132 167 861 25 389.64
133 167 861 26 389.64
134 167 862 1 389.64
135 167 862 2 389.64
136 167 862 3 389.64
137 167 862 4 389.64
138 167 862 5 389.64

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2026-2027 ASSESSMENT LEVY BY PARCEL

PARCEL COUNT BOOK PAGE PARCEL LEVY
139 167 862 6 389.64
140 167 862 7 389.64
141 167 862 8 389.64
142 167 862 9 389.64
143 167 862 10 389.64
144 167 862 11 389.64
145 167 862 12 389.64
146 167 862 13 389.64
147 167 862 14 389.64
148 167 862 15 389.64
149 167 863 1 389.64
150 167 863 2 389.64
151 167 863 3 389.64
152 167 863 4 389.64
153 167 863 5 389.64
154 167 864 1 389.64
155 167 864 2 389.64
156 167 864 3 -
157 167 864 4 389.64
158 167 864 5 389.64
159 167 951 1 198.64
160 167 951 2 198.64
161 167 951 3 198.64
162 167 951 4 -
163 167 951 5 198.64
164 167 951 6 198.64
165 167 951 7 198.64
166 167 951 8 198.64
167 167 951 9 198.64
168 167 951 10 198.64
169 167 951 11 198.64
170 167 951 12 198.64
171 167 951 13 198.64
172 167 951 14 198.64
173 167 951 15 198.64
174 167 951 16 198.64
175 167 951 17 -
176 167 951 18 -
177 167 951 19 198.64
178 167 951 20 198.64
179 167 951 21 198.64
180 167 951 22 198.64
181 167 951 23 198.64
182 167 951 24 -
183 167 951 25 198.64
184 167 951 26 198.64

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2026-2027 ASSESSMENT LEVY BY PARCEL

PARCEL COUNT BOOK PAGE PARCEL LEVY
185 167 951 27 198.64
186 167 951 28 198.64
187 167 951 29 198.64
188 167 951 30 198.64
189 167 951 31 198.64
190 167 951 32 198.64
191 167 951 33 198.64
192 167 951 34 198.64
193 167 951 35 198.64
194 167 951 36 198.64
195 167 951 37 198.64
196 167 951 38 198.64
197 167 951 39 198.64
198 167 951 40 198.64
199 167 951 41 198.64
200 167 951 42 198.64
201 167 951 43 198.64
202 167 951 44 198.64
203 167 951 45 198.64
204 167 951 46 198.64
205 167 951 47 198.64
206 167 951 48 198.64
207 167 951 49 -
208 167 951 50 198.64
209 167 951 51 198.64
210 167 951 52 198.64
211 167 951 53 198.64
212 167 951 54 -
213 167 951 55 -
214 167 951 56 -
215 167 951 57 -
216 167 952 1 198.64
217 167 952 2 198.64
218 167 952 3 198.64
219 167 952 4 198.64
220 167 952 5 198.64
221 167 952 6 198.64
222 167 952 7 198.64
223 167 952 8 198.64
224 167 952 9 198.64
225 167 952 10 198.64
226 167 952 11 -
227 167 952 12 198.64
228 167 952 13 198.64
229 167 952 14 198.64
230 167 952 15 198.64

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
FY 2026-2027 ASSESSMENT LEVY BY PARCEL

PARCEL COUNT BOOK PAGE PARCEL LEVY
231 167 952 16 198.64
232 167 952 17 198.64
233 167 952 18 198.64
234 167 952 19 198.64
235 167 952 20 198.64
236 167 952 21 198.64
TOTAL LEVY 83,893.82
Total Parcels with Levy 219
Total Exempt Parcels/No Levy 17

6 APPENDIX A – 2022 ENGINEER’S REPORT

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT (PVMMD)

FAIRFIELD, SOLANO COUNTY, CALIFORNIA

ENGINEER'S REPORT
For Paradise Valley Maintenance and Monitoring District Areas "I", "K", and "L"

SUBMITTED TO
PVMMD Board of Directors
1000 Webster Street
Fairfield, CA 94533

PREPARED BY
ENGEO Incorporated
July 6, 2022
PROJECT NO.
5698.002.021
';opyriql1I ;!022 hy Ef\lC,EO l11<;01rior,1\•ccl Ttll'.: document n1c1y 110\ he rep1odI1cE:rl in ·Ntmlr, 01 In part bv ,11111118ans ·,vti:,1lso(-,vc"r nor rn:1y 11 bo quol•Jd or c,xccrplerl will1•)Ul lt11-) expre,:s ,vntten consent or l=NC,f.(J lncorporateu
ENGEO

Areas 'T K ' and L'
5698 002.021
Paradise Valley f\lla1nlenance and Monitoring District
Engineer's Repor~

TABLE OF CONTENTS
CERTIFICATION OF FILING 1
I. INTRODUCTION 3
II. BACKGROUND 3
Ill. GEOLOGIC HAZARD ABATEMENT DISTRICT BOUNDARIES 4
IV. SERVICE LEVELS 4
V. DESCRIPTION OF THE IMPROVEMENTS MAINTAINED BY THE PVMMD 5 VI. ASSESSMENT METHOD AND BENEFIT 5
A. Special Benefit and Proportionality 5

8. Assessment Method 6
VII. ASSESSMENT LIMIT - BUDGET 8
VIII. OWNER RESPONSIBILITIES 9
EXHIBIT A- Legal Description and Plat
EXHIBIT 8 - Budget - Paradise Valley Maintenance and Monitoring District EXHIBIT C - Assessment Roll - Fiscal Year 2022/23
ENGEO i of i Julv 6. 2022

Fairfield Geologic Hazard Abatement District
5698 002 021
Paradise Valley Maintenance and fvlonilonng District
_ _ _ __ _ Eng~neer s Rep?r~

ENGINEER'S REPORT

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT
(Pursuant to the Public Resources Code of the State of California, Section 26500 et seq.)

CERTIFICATION OF FILING
This report is presented at the direction of the Paradise Valley Maintenance and Monitoring District (PVMMD) Board of Directors. The PVMMD, a Geologic Hazard Abatement District (GHAD) within the meaning of Public Resources Code Division 17, is intended to provide monitoring, maintenance, and repair of improvements related to geologic hazard management within the PVMMD and to levy and collect assessments in order to perform its activities.

The improvements, which are the subject of this report, are defined as any activity necessary or incidental to the prevention, mitigation, abatement, or control of a geologic hazard, construction, maintenance, repair, or operation of improvement; or the issuance and servicing of bonds issued to finance any of the foregoing (Pub. Resources Code § 26505).

This report consists of seven parts, as follows.

CERTIFICATE OF FILING
I. INTRODUCTION
II. BACKGROUND
111. GEOLOGIC HAZARD ABATEMENT DISTRICT BOUNDARIES DIAGRAM IV. SERVICE LEVELS
V. DESCRIPTION OF PVMMD-MAINTAINED IMPROVEMENTS
VI. ASSESSMENT METHOD AND BENEFIT
A. Special Benefit and Proportionality
B. Assessment Method
VII. ASSESSMENT LIMIT - BUDGET
ENGEO Page 11 July 6, 2022

Fairfield Geologic Hazard Abatement District
5698 002.021
Paradise Valley Maintenance and Monitming District
_ _ Engineers Report_
The undersigned respectfully submits the enclosed Engineer's Report.

Date: July 6, 2022 By: ENGEO Incorporated
I HEREBY CERTIFY that the enclosed Engineer's Report was filed on the 5th day of July 2022.

Clerk of the Board
Paradise Valley Maintenance and Monitoring District
Fairfield, Solano County, California
I HEREBY CERTIFY that the enclosed Engineer's Report was approved and confirmed by the PVMMD Board on the 5th day of July 2022.

ENGEO Pa~Je I 2 July 6. 2022
L. ·, . ~· ;,···,: ,., .2

Fairfield Geologic Hazard Abatement District
5698 002 021
Paradise Valley Maintenance c111d Monitoring District
_ _ __ _ _ _ _ _ E! 1g111eer s ~~P<:10_

ENGINEER'S REPORT
for

PARADISE VALLEY MAINTENANCE AND MONITORING DISTRICT

FAIRFIELD, SOLANO COUNTY, CALIFORNIA
I. INTRODUCTION
The establishment of a real-property-related assessment to fund the PVMMD Plan of Control responsibilities is described in this Engineer's Report. A previous Engineer's Report was prepared for the PVMMD, dated July 22, 2010, and was adopted by the PVMMD Board of Directors. The initial Engineer's Report was adopted prior to the completion of construction of developments within Area "I" (The Ridge) and Area "L" (Paradise 360). The PVMMD now wishes to revise and update its Engineer's Report to represent the as-built conditions that reflect the present nature and scope of its services. The purpose of the Engineer's Report is to update and replace the Engineer's Report dated July 22, 2010, and associated assessment.

II. BACKGROUND
The Fairfield City Council formed the Paradise Valley Maintenance and Monitoring District (PVMMD or District) on July 6, 2010 (Resolution No. 2010-188), under the authority of the California Public Resources Code, Division 17, Section 26500 et seq. The members of the Fairfield City Council act as the Board of Directors of the PVMMD.

The PVMMD Board of Directors approved the Plan of Control for the Paradise Valley Maintenance and Monitoring District (Plan of Control) with the approval of Resolution 2010-211 on July 20, 2010. The Plan of Control describes the PVMMD's responsibilities to permanently monitor and maintain PVMMD improvements within the District. This Engineer's Report describes the establishment of an assessment level to fund PVMMD activities necessary or incidental to geologic hazard mitigation, abatement, and control.

An initial Engineer's Report, dated July 22, 2010, was prepared by a registered professional engineer, certified in the State of California, in compliance with Public Resources Code Section 26651(a) and Section 4(b) of Article XIII (D) of the California Constitution. The Engineer's Report sets forth the estimated budget, the total assessment, the proposed estimate to be levied against each parcel within such territory, and a description of the method used in formulating the estimated assessment limits.

On October 5, 2010, the PVMMD Board of Directors adopted Resolution 2010-274, which approved the assessments against those parcels in the PVMMD as identified on the Boundary Map, which are specially benefited by the PVMMD. Subsequently, a Notice of Assessment and assessment diagram, were recorded, as provided for in Section 3114 of the California Streets and Highway Code, whereupon the assessment attached as a lien upon the properties within the PVMMD. The assessment can be levied in perpetuity at an amount up to the assessment limit, which is adjusted annually based on the percentage change in the San Francisco-Oakland-Hayward Consumers Price Index for All Urban Consumers.

The PVMMD includes residential developments, which were constructed between 2007 and 2021. The quantity and residential product types are described on Table 11-1.

ENGEO Page I 3 July 6. 2022

Fairfield Geologic Hazard Abatement Distnct
5698 002 021
Paradise I/alley Maintenance and Monilonnq District
-·- - -· --··- Engineers Report
TABLE 11-1: Development Areas

SINGLE-FAMILY VILLAS
DEVELOPMENT DEVELOPMENT SINGL-FAMILY RESIDENCES COTT~GES APARTMENTS RESIDENCES . (medium . AREA NAME (I d ·t ) (medium d ·t ) (medium ow ensi Y density) ensi Y density)
The Ridge 20 50
K The Estates 150
L Paradise 360 68
Ill. GEOLOGIC HAZARD ABATEMENT DISTRICT BOUNDARIES
The land within the PVMMD boundary (PVMMD Area) is shown on the GHAD Boundary Plat in Exhibit A-1. The legal description of the PVMMD Area is included in Exhibit A-2.

IV. SERVICE LEVELS
The PVMMD's activities are those that are necessary or incidental to the prevention, mitigation, abatement, or control of geologic hazards including construction, maintenance, repair, or operation of any improvement; and the issuance and servicing of bonds issued to finance any of the foregoing.

The PVMMD provides for the administration and review of facilities within the budgeted limits, including the following services.

1. Oversight of PVMMD operations.

2. In conjunction with the Solano County Assessor's Office, setting the annual levy of assessments on the property tax rolls.

3. Engagement of technical professionals to perform the monitoring duties as described in the PVMMD Plan of Control and as required by various government agencies.

4. Performance of PVMMD maintenance activities in accordance with the Plan of Control.

These maintenance activities include:
• General maintenance of the surface drainage improvements on PVMMD and City-owned Parcels (APN 0167-864-030, 0167-856-080, 0167-841-160, and 0167-951-490). The PVMMD is responsible for monitoring, maintenance, and repair of the concrete-lined drainage ditches, sedimentation basins, riprap-lined spillways, and storm drain inlets, outlets, and pipelines.
• Monitoring and maintenance of deflection walls.
• Monitoring and maintenance of measurement devices, such as piezometers, inclinometers, and tiltmeters, if installed in the future by the PVMMD. • Monitoring and repair of slopes and creek banks for erosion, landslide, and related slope instability.

ENGEO PJge I ,1 July 6. 2022

Fairfield Geologic Hazard Abatement District
5698 002 021
Paradise Valley Maintenance and Monilorinq Dislricl
__ __ _ _ _ __ _ _ Eng~ne_ec~ ~ eport
• Maintenance of gravel-surfaced maintenance roads on PVMMD-owned parcels. • Maintenance of gates, fencing, and signage within the PVMMD-owned parcels. • Repair of gravel-surfaced maintenance roads on City-owned parcels (APNs 0167-864-030, 0167-856-080, 0167-841-160, and 0167-951-560) solely to the extent the maintenance roads are damaged by the use of PVMMD equipment on the roadways. • Vegetation control for fire suppression on PVMMD-owned parcels. • General maintenance including litter and graffiti removal on PVMMD-owned parcels.

5. Preparation of annual PVMMD budgets for approval by the PVMMD Board of Directors.

V. DESCRIPTION OF THE IMPROVEMENTS MAINTAINED BY

THE PVMMD
The PVMMD-maintained improvements are described in the Plan of Control. In general, these improvements include drainage systems, including concrete-lined drainage ditches in developed areas and PVMMD-owned parcels; storm drain inlets and outlets on PVMMD-owned parcels; subdrains and outlets; sedimentation basins, and deflection walls.

VI. ASSESSMENT METHOD AND BENEFIT
The PVMMD-maintained improvements described in Section IV are distributed within the PVMMD boundaries. Implementation and protection of these improvements provide a special benefit to all real property assessed within the PVMMD. The improvements and responsibilities listed in Section IV and the adopted Plan of Control provide specific benefits to the properties within the PVMMD Area, and the improvements are constructed for the benefit of those assessed and not the general public. The subject parcels are only being assessed for the reasonable costs of the proportional specific benefits conferred on the parcels.

A. Special Benefit and Proportionality
The improvements described in this document will confer some, or all, of the following special benefits to the assessed parcels within the PVMMD.

1. Protection from slope instability

2. Protection from erosion due to uncontrolled surface water

3. Protection of water quality

4. Protection from wild land fires due to unmanaged vegetation Construction of the PVMMD-maintained improvements and Plan of Control responsibilities are concentrated within the PVMMD-owned parcels and were a requirement to allow for development of Areas "I", "K", and "L"; therefore, the maintenance and repair of these improvements and lands are a special benefit to all residential parcels within the District.

Residential properties not located at or near the toe of the PVMMD-owned parcel slopes listed on Table Vl-1, have a lesser slope protection benefit; therefore, they receive a diminished ENGEO Page I 5 July 6. 2022

Fairfield Geologic Hazard Abatement Distnct
5698 002 021
Paradise Valley Mainlenance and Monitoring District
E n~1r:ee~:3_i3,epoE!.
special benefit and assessments are reduced accordingly. The proportion of benefit with respect to each of these categories is presented below in the assessment allocation formula.

TABLE Vl-1: PVMMD-owned Parcels

ASSESSOR'S PARCEL PARCEL LABEL SUBDIVISION NUMBER AREA (ACRES) NUMBER (APN) 0167-080-050 51.66
0167-080-170 33.65
0167-080-210 E 81-SD-1 6.02
0167-951-570 91-SD-19 0.94
B. Assessment Method
To allocate assessment in proportion to special benefit conferred on assessed parcels/units, a formula has been derived that estimates the special benefit conveyed by the project. The formula includes several factors, which are weighted based on their relative effect on special benefit. All parcels benefit from the monitoring, maintenance, and replacement of PVMMD-maintained improvements and mitigation of geologic hazards to provide continued transportation access, access to amenities, and reduction of the potential property devaluation that could occur in the event of mobilization and manifestation of geologic hazards within the PVMMD. Special benefit is derived considering the following factors, and weighting has been applied to each factor to note its relative importance as compared to other factors. In addition, including a respective parcel's frontage along the toe of the PVMMD-owned slopes, we applied our professional judgment to the factor values regarding the relative efficacy of protective devices and projections of the effects of the Project.

M, = B rt}:?) +HZ:))
R, = ( ( 0 75P (Lr=:(s,)) )CJ)
G, = 0.25P c~~)) + HZ:))
T, = Assessment at Parcel i
B = Total annual assessment-based revenue required to support the GHAD operating budget M = Monitoring, Maintenance, and Repair Assessment Factor at Parcel i R; = Slope Mitigation Factor at Parcel i
G; = Geologic Hazard Factor at Parcel i
P = PVMMD Target Reserve
ENGEO Paqe 16 July 6. 2022

Fairfield Geologic Hazard Abatement Oistnct
5698.002.021 - - - - - -- -- -
Paradise Valley rv1ai11te11a11ce and Monilorinq District _ __ _ E0g1neers Rep_Clrt
Ao= Area within a Development
Xo = No. of Parcels/Residential Units within Development AM= Maximum Average Area per Residential Parcel/Unit within a Development Ho= Average Habitable Square Footage per Residence within a Development HM = Maximum Average Habitable Square Footage per Residence within a Development U = Parcel/Unit Area Factor
H = Habitable Square Foot Factor
Xs = No. of Parcels/Residential Units adjacent to the base of an GHAD-owned or City-owned slope within a Development
SF= Length of Slope Frontage within a Development
II~iCSF) = Summation Length of Slope Frontage Parcel i for Parcels i ton • Monitoring, Maintenance, and Repair Siting - As discussed, the PVMMD-maintained improvements and Plan of Control responsibilities were a requirement to allow for development of Areas "I", "K", and "L"; therefore, the maintenance and repair of these improvements and lands are a special benefit to all residential parcels within the District.

The special benefit is conveyed to each parcel based the ratio of the average units per acre for an individual residential unit within each of the developments, weighted at 80 percent. A secondary factor (20 percent) was applied to account for the average habitable square footage ratio of residential units within each of the developments. • Slope Mitigation Siting - Certain parcels at or near the toe of the PVMMD-owned slopes receive a slope instability mitigation special benefit beyond what is received by other residential parcels within the PVMMD. The slope-proximity-related geologic hazards include potential future instability of the natural and graded slopes, large retaining walls, and failure of the PVMMD slope mitigation improvements (sedimentation basins, deflection walls, berms, spillways, and stormwater improvements). The special benefit is calculated by determining the average lineal feet of PVMMD-owned/City parcel frontage per residential unit within each of the developments. For the additional special benefit, the ratio is applied to an amount of 75 percent of the target reserve value. • Geologic Hazard Siting - All residences within the PVMMD receive a geologic hazard benefit. The geologic hazards included in this category include, but are not limited to, slope instability of intra development slopes and retaining walls, erosion, and seismically induced ground deformation. The special benefit is calculated in the same manner as the Monitoring, Maintenance, and Repair Factor. For the additional special benefit, the ratio is applied to an amount equal to 25 percent of the target reserve value. • Parcel/Unit Area Ratio - Is the area within each individual development divided by the number of residential parcels/units, then the quotient is divided by the maximum area per residential parcel/unit.
• Habitable Square Foot Ratio - Is the average habitable area per parcel/unit in a development divided by the development with the maximum habitable area per residential unit.

The weighted values described above have been computed to reflect the relative importance of each factor in the judgment of the PVMMD manager and assessment engineer (ENGEO), then the resulting ratios of the total assessment are assigned to each parcel/unit on a pro-rata basis.

An assessment level is determined for each parcel based on these factors. In overview, a ENGEO Pa90 I 7 July 6. 2022

Fairfield Geoloqic Hazard Abatement Dislricl
5698 002.021
Paradise Valley Maintenance and Morulorinq Dislricl
Eng1n_e~ _s f3eport_
large-area parcel/unit located at or near the base of the PVMMD-owned parcels/units will derive the greatest special benefit and, therefore, is assessed the largest amount. A small-area parcel/unit located away from the vicinity of the PVMMD-owned parcels receives the least special benefit and is therefore assessed the smallest amount. Other parcels/units will range between these extremes.

TABLE Vl-2: Assessment Ratio per Development Area and Residential Product Type

DEVELOPMENT DEVELOPMENT PRODUCT TYPE ASSESSMENT NUMBER

AREA NAME RATIO OF UNITS
The Ridge Villas -Apartments 0.41 50
The Ridge Cottages 0.42 20
K The Estates Single-Family Residences 1.0 150 (Low Density) L Paradise 360 Single-Family Residences 0.51 68 (Medium Density) In addition to the special benefit ratio identified in Table Vl-2, certain parcels at or near the toe of the PVMMD-owned slopes receive a slope instability mitigation special benefit beyond what is received by other residential parcels within the PVMMD ("Slope Mitigation Parcels/Units"). The slope instability assessment ratio shown on Table Vl-3 is determined by dividing the lineal feet of PVMMD-owned parcel frontage by the number of residential units within each of the developments.

TABLE Vl-3: Slope Instability Assessment Ratio per Development Area and Residential Product Type

DEVELOPMENT DEVELOPMENT PRODUCT TYPE SLOPE INSTABILITY NUMBER

AREA NAME ASSESSMENT RATIO OF UNITS
The Ridge Villas -Apartments 0.35 20
The Ridge Cottages 0.35 6
K The Estates Single-Family Residences 1.0 26 (Low Density) L Paradise 360 Single-Family Residences 0.41 10 (Medium Density) VII. ASSESSMENT LIMIT - BUDGET
The purpose of this Engineer's Report is to establish the assessment level and the apportionment of the assessment within the PVMMD as required under Proposition 218. The annual budget in each subsequent fiscal year will apprise the PVMMD Board of Directors of the estimated budget for the upcoming year.

A financial analysis was performed to provide a framework for an operating budget for the ongoing abatement, mitigation, prevention, and control of geologic hazards within the PVMMD Annexation Area. In preparation of the budget, several factors were considered including:

1. Site geology

2. Remedial grading

3. Proximity of geologic hazards to proposed residences

4. Improvements and structures

5. Site access considerations

6. Elements requiring routine maintenance, including, but not limited to:
• Surface drainage facilities
-
ENGEO Paae I 8 July 6. 2022
L.·,- -. · .. ' C_,-.·--:r .... _(=;

Fairfield Geoloqic Hazard Abatement Distrrct
5698.002.021
Paradise Valley Maintenance and Monitoring District
Engineers Report - - -
• Graded slopes
• Sedimentation basins and deflection wall
• Fire breaks
Based on the estimated expenses for ongoing operations and allowing for larger (approximately $270,000) geologic events at 20-year intervals and maintenance of a reserve of $1,570,000 by 2051 (Fiscal Year 2022/2023 dollars), a budget was prepared for the purpose of estimating FY 2022/23 assessment levels (Exhibit B). Based on a review of the potential future allocation of the reserve funds, 75 percent was allocated to be a special benefit conferred on the Slope Mitigation Parcels· and 25 percent was allocated to other geologic hazard abatement efforts within all of the assessed parcels (Figure 1 ).

The engineer recommends an annual assessment for the PVMMD as shown on Table Vll-1 in Fiscal Year 2022/2023 dollars). An assessment roll showing the proposed FY 2022/23 assessment limit for each of the parcels/units within the PVMMD is attached (Exhibit C). The proposed initial assessment level will be automatically adjusted annually on June 30 to reflect the percentage change in the San Francisco-Oakland-Hayward Consumers Price Index for All Urban Consumers.

TABLE Vll-1: Recommended Annual Assessment for Fiscal Year 2022/23 DEVELOPMENT DEVELOPMENT PRODUCT TYPE FY 2022/23 NUMBER OF

AREA NAME ASSESSMENT UNITS
The Ridge Villas Apartments $146 30
The Ridge Villas Apartments (Slope) $470 20
The Ridge Cottages $182 14
The Ridge Cottages (Slope) $474 6
K Estates Single-Family Residences $357 124
K Estates Single-Family Residences $1,282 26 (Slope)
L Paradise 360 Single-Family Residences $182 58
L Paradise 360 Single-Family Residences $520 10 (Slope) VIII. OWNER RESPONSIBILITIES
Northern California Retired Officers Community ("Owner") is responsible for managing and maintaining PVMMD Area "I" until the PVMMD accepts responsibility for the PVMMD-maintained improvements as set forth in the Plan of Control. In addition, the Owner is responsible for funding any necessary PVMMD functions or business undertaken for the PVMMD within Area "I" that the PVMMD Officers or Board of Directors determine are necessary before the PVMMD accepts the PVMMD Improvements. If the Owner fails to fund all or a portion of these costs, the costs shall be covered by the funds generated by and for the PVMMD (i.e., through the assessment), and the Owner shall be required to reimburse the PVMMD for such costs before the PVMMD can accept monitoring and maintenance responsibilities for the PVMMD Improvements.

ENGEO Page I 9 July 6, 2022

EXHIBIT A
EXHIBIT 1 - Plat
EXHIBIT 2 - Legal Description

POINT OF

BEGINNING
89~0042759
S8T05'00"E
L 1 - LINE NUMBER
C1 - CURVE NUMBER
(R) - DENOTES RADIAL BEARING
DA TE: APRIL 2010 EXHIBIT 1 SHEET 1 OF 2

GEOLOGIC HAZARD ABATEMENT DISTRICT

AREA 'I', 'K' & 'L'

PARADISE VALLEY, CITY OF FAIRFIELD, CA
Carlson, Barbee, & Gibson, Inc. CIVIL ENGINEERS • SURVEYORS • PLANNERS 6111 BOLLINGER CANYON ROAD, SUITE 150 SAN RAMON, CALIFORNIA 94583 TELEPHONE: (925) 866- 0322 FAX: (925) 866- 8575
1022- 30 G: \ 1022- 30\ ACAD\ EXHIBIT\ EXHIBITB.DWG

LINE TABLE NO. BEARING LENGTH CURVE TABLE
NO. BEARING LENGTH L21 S89'12'50"E 451.79' NO. RADIUS DELTA LENGTH L1 S00'07' 40"W 719.26' L22 N13'4 7'1 O"E 33.81' C1 671.50' 16'17'28" 190.93' L2 S08'25'00"W 93.09' L23 S76'12'50"E 40.00' C2 728.50' 14'43'00" 187.12' L3 S49'31 '00"E 69.31' L24 N13'47'10"E 259.90' C3 471.50' 53·39'32" 441.57' L4 S38'12'00"E 72.96' L25 N48'37'1 O"E 145.45' C4 1017.50' 01'18'40" 23.28' LS S28'11 '00"E 521.48' L26 N48'37'1 O"E 165.41' cs 1089.00' 06'41' 48" 127.28' L6 S23'09'00"E 71.86' L27 N21 '52'1 O"E 432.96' C6 30.00' 92'07'50" 48.24' L7 S22'03'00"E 83.36' L28 N13'32'1 O"E 46.86'
L8 S11 '38'00"E 65.67' L29 N03'47'10"E 159.72'
L9 S07'51'00"E 350.94' L30 N13'12'50"W 149.82'
L10 S57'06'00"E 146.66' L31 N19'02'10"E 372.24'
L11 N66'28'00"E 265.68' L32 N30'12'10"E 252.13'
L12 N70'33'00"E 82.01' L33 N05'30'00"E 244.00'
L13 N76'47'00"E 75.56' L34 N55'59'00"W 142.52'
L14 N82'28'00"E 70.25' L35 S81 '11 '00"W 266.01'
L15 S78'22'00"E 100.21' L36 N52'24'00"W 94.18'
L16 N83'08'00"E 78.21' L37 N35'06'00"E 325.55'
L17 N73'18'40"E 406.40' L38 N30'30'00"E 175.41'
L18 N33'00'00"E 135.61' L39 S00'07' 40"W 266.79'
L19 S05'05'28"E 66.48'
L20 N86'13'12"E 71.50'
DA TE: APRIL 2010 EXHIBIT 1 SHEET 2 OF 2

GEOLOGIC HAZARD ABATEMENT DISTRICT

AREA 'I', 'K' & 'L'

PARADISE VALLEY, CITY OF FAIRFIELD, CA
Carlson, Barbee, & Gibson, Inc. CIVIL ENGINEERS • SURVEYORS • PLANNERS 6111 BOLLINGER CANYON ROAD, SUITE 150 SAN RAMON, CALIFORNIA 94583 TELEPHONE: (925) 866- 0322 FAX: (925) 866- 8575
1022- 30 G: \ 1022- 30\ ACAD\ EXHIBIT\ EXHIBITB_B.DWG

APRIL 13, 2010
JOB NO.: 1022-30
EXHIBIT 2

LEGAL DESCRIPTION

GEOLOGIC HAZARD ABATEMENT DISTRICT

AREAS 'I', 'K' & 'L'

FAIRFIELD, CALIFORNIA

REAL PROPERTY, SITUATE IN THE INCORPORATED TERRITORY OF THE CITY OF

FAIRFIELD, COUNTY OF SOLANO, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS:

BEING ALL OF THAT CERTAIN MAP ENTITLED "THE AREA 'K', PARADISE VALLEY", RECORDED DECEMBER 16, 2004, IN BOOK 81 OF SUBDIVISION MAPS AT PAGE l, IN THE OFFICE OF THE COUNTY RECORDER OF SOLANO COUNTY, AND A

PORTION OF THAT CERTAIN PARCEL OF LAND GRANTED TO FIRST AMERICAN TITLE GUARANTEE COMPANY BY DEED RECORDED JUNE 30, 1989, IN SERIES NUMBER 1989-0042759 OF OFFICIAL RECORDS, IN SAID OFFICE OF THE COUNTY RECORDER OF SOLANO COUNTY, MORE PARTICULARLY DESCRIBED AS FOLLOWS:

BEGINNING AT THE NORTHWESTERN CORNER OF SAID MAP (81 SD 1);

THENCE, ALONG THE WESTERN, SOUTHWESTERN AND SOUTHEASTERN LINE OF SAID MAP (81 SD 1), THE FOLLOWING THIRTY-ONE (31) COURSES:
1) SOUTH 00°07'40" WEST 719.26 FEET,
2) ALONG THE ARC OF A NON-TANGENT 671.50 FOOT RADIUS CURVE TO

THE RIGHT, FROM WHICH THE CENTER OF SAID CURVE BEARS SOUTH 08°41'32" WEST, THROUGH A CENTRAL ANGLE OF 16°17'28", AN ARC DISTANCE OF 190.93 FEET,
3) ALONG THE ARC OF A REVERSE 728.50 FOOT RADIUS CURVE TO THE

LEFT, FROM WHICH THE CENTER OF SAID CURVE BEARS NORTH
24°59'00" EAST, THROUGH A CENTRAL ANGLE OF 14°43'00", AN ARC DISTANCE OF 187.12 FEET,
4) SOUTH 08°25' 00" WEST 93.09 FEET,
5) SOUTH 49°31'00" EAST 69.31 FEET,
6) SOUTH 38°12'00" EAST 72. 96 FEET,
7) SOUTH 28°11'00" EAST 521.48 FEET,
8) SOUTH 23°09' 00" EAST 71.86 FEET,
9) SOUTH 22°03 I 00" EAST 83.36 FEET,
10) SOUTH 11°38'00" EAST 65.67 FEET,
P, \ 1000 • 1099\ 1022 • 30\ LEGALS\ LG·0 ll . DOC

LEGAL DESCRIPTION

APRIL 13, 2010
JOB NO . : 10 2 2 - 3 0
11) SOUTH 07°51'00" EAST 350.94 FEET,
12) SOUTH 57°06'00" EAST 146.66 FEET,
13) NORTH 66°28'00" EAST 265.68 FEET,
14) NORTH 70°33'00" EAST 82.01 FEET,
15) NORTH 76°47'00" EAST 75.56 FEET,
16) NORTH 82°28'00" EAST 70.25 FEET,
17) SOUTH 78°22'00" EAST 100.21 FEET,
18) NORTH 83°08'00" EAST 78.21 FEET,
19) NORTH 73°18'40" EAST 406.40 FEET,
20) NORTH 33°00'00" EAST 135.61 FEET,
21) ALONG THE ARC OF A NON-TANGENT 471. 50 FOOT RADIUS CURVE TO

THE RIGHT, FROM WHICH THE CENTER OF SAID CURVE BEARS SOUTH 31°15'00" WEST, THROUGH A CENTRAL ANGLE OF 53°39'32", AN ARC DISTANCE OF 441.57 FEET,
22) SOUTH 05°05'28" EAST 66.48 FEET,
23) ALONG THE ARC OF A TANGENT 1,017.50 FOOT RADIUS CURVE TO THE RIGHT, THROUGH A CENTRAL ANGLE OF 01°18'40", AN ARC DISTANCE OF 23.28 FEET,
24) NORTH 86°13'12" EAST 71.50 FEET,
25) ALONG THE ARC OF A NON-TANGENT 1,089.00 FOOT RADIUS CURVE

TO THE RIGHT, FROM WHICH THE CENTER OF SAID CURVE BEARS SOUTH 86°13'12" WEST, THROUGH A CENTRAL ANGLE OF 06°41'48", AN ARC DISTANCE OF 127.28 FEET,
26) ALONG THE ARC OF A REVERSE 30.00 FOOT RADIUS CURVE TO THE

LEFT, FROM WHICH THE CENTER OF SAID CURVE BEARS SOUTH
87°05' 00" EAST, THROUGH A CENTRAL ANGLE OF 92°07' 50"' AN ARC DISTANCE OF 48.24 FEET,
27) SOUTH 89°12'50" EAST 451.79 FEET,
28) NORTH 13°47'10" EAST 33.81 FEET,
29) SOUTH 76°12'50" EAST 40.00 FEET,
P: \ 1000 - 1099\ 1022 -J0\ LEGALS\ LG- 011 . doc

LEGAL DESCRIPTION

APRIL 13, 2010
JOB NO.: 1022-30
30) NORTH 13°47' 10" EAST 259. 90 FEET, AND
31) NORTH 48°37' 10" EAST 145 .45 FEET TO THE EASTERN CORNER OF SAID MAP (81 SD 1), SAID CORNER ALSO BEING A POINT ON THE SOUTHEASTERN LINE OF SAID PARCEL OF LAND (89-0042759);
THENCE, ALONG SAID SOUTHEASTERN LINE OF SAID PARCEL OF LAND (89- 0042759), THE FOLLOWING EIGHT (8) COURSES:
1) NORTH 48°37'1011 EAST 165.41 FEET,
2) NORTH 21°52'10" EAST 432.96 FEET,
3) NORTH 13°32'10" EAST 46.86 FEET,
4) NORTH 03°47'10" EAST 159.72 FEET,
5) NORTH 13°12'50" WEST 149.82 FEET,
6) NORTH 19°02'10" EAST 372.24 FEET,
7) NORTH 30°12'10" EAST 252.13 FEET, AND
8) NORTH 05°30'00" EAST 244.00 FEET TO THE SOUTHEASTERN CORNER

OF THAT CERTAIN PARCEL OF LAND GRANTED TO THE CITY OF
FAIRFIELD BY DEED RECORDED APRIL 28, 1993, IN SERIES NO. 1993-00036610 OF OFFICIAL RECORDS, IN SAID OFFICE OF THE COUNTY RECORDER OF SOLANO COUNTY;

THENCE, FROM SAID SOUTHEASTERN CORNER, ALONG THE SOUTHERN AND WESTERN LINE OF SAID PARCEL OF LAND (1993-00036610), THE FOLLOWING FIVE (5) COURSES:
1) NORTH 55°59'00" WEST 142.52 FEET,
2) SOUTH s1°11'00" WEST 266.01 FEET,
3) NORTH 52°24' 00" WEST 94.18 FEET,
4) NORTH 35°06' 00" EAST 325.55 FEET, AND
5) NORTH 30°30'00" EAST 175.41 FEET TO A POINT ON THE NORTHERN LINE OF SAID PARCEL OF LAND (89-0042759);
P:\ 1000 - 1099\ 1022-30\ LEGALS\ LG- 0l l .doc

LEGAL DESCRIPTION

APRIL 13, 2010
JOB NO.: 1022-30

THENCE, ALONG SAID NORTHERN LINE AND WESTERN LINE OF SAID PARCEL OF LAND (89-0042759) I THE FOLLOWING THREE (3) COURSES:
1) NORTH 89°27'40" WEST 2,306.87 FEET,
2) NORTH 88°07'00" WEST 1,098.24 FEET, AND
3) SOUTH 00°07'40" WEST 266.79 FEET TO SAID POINT OF
BEGINNING.

CONTAINING 157.43 ACRES OF LAND, MORE OR LESS.

END OF DESCRIPTION
cHRISTOHER s. HARMISON, P.L.s.

L . S . NO . 7 1 7 6
EXPIRES: DECEMBER 31, 2011
P:\ 1000 - 1099\ 1022- 30\ LEGi\LS\ LG-Ol l .doc

EXHIBIT B
BUDGET - July 6, 2022

- - - - - - - - -ENGEO
Paradise Valley Maintenance and Monitoring District
Budget - July 6, 2022

ASSUMPTIONS
Total No. of Residential Units - Actual
Equivalent Assessment Units
Equivalent Assessment Units (Slope)
Annual Assessment Limit per Residential Unit (FY 2022/2023) Annual Adjustment in Assessment (estimated)
Inflation ( estimated)
Investment Earnings ( estimated)
Frequency of Large-Scale Repair (years)
Cost of Large-Scale Repair (current$)
ESTIMATED ANNUAL EXPENSES IN 2022/23 DOLLARS
Administration (Manager, Treasurer, Clerk, and Legal Counsel) Outside Administration Services, Membership, and Insurance Monitoring Activities
Maintenance and Operation
Capital Improvements
Major Repair (Annualized)
288
214

39.25 Table Vll-1

2.5%

2.5%

1.5%
20 $200,000
$19,850
$23,197
$9,000
$36,470
$9,492
$10,000
TOTAL $108.009
5698.002.021
July 6, 2022

EXHIBIT C
ASSESSMENT ROLL - FISCAL YEAR 2022/23

- - - - - - - - -ENGEO [),peel Excelter«:»
BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT NOTES/UNITS FY 2022/2023 167 80 5 $-
167 80 17 $-
167 80 21 Parcel E $-
167 80 22 6000 Patriot Plaza $- Clubhouse
167 80 22 6001 Patriot Plaza $- Amenities
167 8 22 6002 United Circle $182.00
167 8 22 6003 United Circle $182.00
167 8 22 6004 United Circle $182.00
167 8 22 6005 Honor Place $474.00
167 8 22 6006 Honor Place $474.00
167 8 22 6100 United Circle $4,700.00 6101 - 6110
167 8 22 6200 United Circle $4,700.00 6210 - 6210
167 8 22 6211 United Circle $474.00
167 8 22 6212 United Circle $474.00
167 8 22 6213 United Circle $474.00
167 8 22 6214 United Circle $474.00
167 8 22 6215 United Circle $182.00
167 8 22 6216 United Circle $182.00
167 8 22 6217 United Circle $182.00
167 8 22 6218 United Circle $182.00
167 8 22 6219 United Circle $182.00
167 8 22 6220 United Circle $182.00
167 8 22 6221 Pride Lane $- Environmental
Center
167 8 22 6222 Allegiance Court $182.00
167 8 22 6223 Allegiance Court $182.00
167 8 22 6224 Allegiance Court $182.00
167 8 22 6225 Allegiance Court $182.00
167 8 22 6226 Allegiance Court $182.00
167 8 22 6300 United Circle $- Classroom
167 8 22 6400 United Circle $1,460.00 6401 - 6410
167 8 22 6500 United Circle $1,460.00 6501 - 6510
167 8 22 6600 United Circle $1,460.00 6601 - 6610
167 841 1 1408 Couples Circle $1,282.00
167 841 2 1404 Couples Circle $1,282.00
167 841 3 1400 Couples Circle $1,282.00
167 841 4 1396 Couples Circle $1,282.00
167 841 5 1392 Couples Circle $1,282.00
167 841 6 1388 Couples Circle $1,282.00
167 841 7 1384 Couples Circle $1,282.00
5698.002.021
July 6, 2022

- - - - - - - - -ENGEO
BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT NOTES/UNITS FY 2022/2023 167 841 8 1380 Couples Circle $1,282.00
167 841 9 1376 Couples Circle $1,282.00
167 841 10 1372 Couples Circle $1,282.00
167 841 11 1368 Couples Circle $1,282.00
167 841 12 1364 Couples Circle $1,282.00
167 841 13 1360 Couples Circle $1,282.00
167 841 14 1356 Couples Circle $1,282.00
167 841 15 1352 Couples Circle $1,282.00
167 841 16 Parcel B $357.00
167 841 17 4921 Couples Court $1,282.00
167 841 18 4917 Couples Court $357.00
167 841 19 4913 Couples Court $357.00
167 841 20 4909 Couples Court $357.00
167 841 21 4905 Couples Court $357.00
167 841 22 4901 Couples Court $357.00
167 842 1359 Couples Circle $357.00
167 842 2 1363 Couples Circle $357.00
167 842 3 1367 Couples Circle $357.00
167 842 4 1371 Couples Circle $357.00
167 842 5 1375 Couples Circle $357.00
167 842 6 1379 Couples Circle $357.00
167 842 7 1383 Couples Circle $357.00
167 842 8 1387 Couples Circle $357.00
167 842 9 1391 Couples Circle $357.00
167 842 10 1395 Couples Circle $357.00
167 842 11 1399 Couples Circle $357.00
167 842 12 1403 Couples Circle $357.00
167 843 1394 Stewart Drive $357.00
167 843 2 1390 Stewart Drive $357.00
167 843 3 1386 Stewart Drive $357.00
167 843 4 1382 Stewart Drive $357.00
167 843 5 1378 Stewart Drive $357.00
167 843 6 1374 Stewart Drive $357.00
167 843 7 1370 Stewart Drive $357.00
167 843 8 1366 Stewart Drive $357.00
167 843 9 1362 Stewart Court $357.00
167 843 10 1358 Stewart Court $357.00
167 843 11 1354 Stewart Court $357.00
167 843 12 1350 Stewart Court $357.00
167 851 4845 Duval Street $357.00
5698.002.021
July 6, 2022

- - - - - - - - -ENGEO
BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT NOTES/UNITS FY 2022/2023 167 851 2 4841 Duval Street $357.00
167 851 3 4837 Duval Street $357.00
167 851 4 4833 Duval Street $357.00
167 851 5 4829 Duval Street $357.00
167 851 6 4825 Duval Street $357.00
167 851 7 4821 Duval Street $357.00
167 851 8 4817 Duval Street $357.00
167 851 9 4813 Duval Street $357.00
167 852 1415 Thunderbird Court $357.00
167 852 2 1419 Thunderbird Court $357.00
167 852 3 1422 Thunderbird Court $357.00
167 852 4 1418 Thunderbird Court $357.00
167 852 5 4816 Duval Street $357.00
167 852 6 4820 Duval Street $357.00
167 852 7 4824 Duval Street $357.00
167 852 8 1413 Jones Court $357.00
167 852 9 1417 Jones Court $357.00
167 852 10 1424 Jones Court $357.00
167 852 11 1420 Jones Court $357.00
167 852 12 1428 Duval Street $357.00
167 852 13 1432 Duval Street $357.00
167 852 14 1436 Duval Street $357.00
167 852 15 1440 Duval Street $357.00
167 852 16 1381 Stewart Drive $357.00
167 852 17 1385 Stewart Drive $357.00
167 852 18 1389 Stewart Drive $357.00
167 852 19 1393 Stewart Drive $357.00
167 852 20 1397 Stewart Drive $357.00
167 852 21 1401 Stewart Drive $357.00
167 852 22 1405 Stewart Drive $357.00
167 852 23 1409 Stewart Drive $357.00
167 852 24 1413 Stewart Drive $357.00
167 852 25 1417 Stewart Drive $357.00
167 852 26 1421 Stewart Drive $357.00
167 853 1414 Stewart Drive $357.00
167 853 2 1410 Stewart Drive $357.00
167 853 3 1406 Stewart Drive $357.00
167 853 4 1402 Stewart Drive $357.00
167 853 5 1398 Stewart Drive $357.00
167 854 1422 Stewart Drive $357.00
5698.002.021
July 6, 2022

- - - - - - - - -ENGEO
BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT NOTES/UNITS FY 2022/2023 167 854 2 1418 Stewart Drive $357.00
167 855 1 1407 Couples Circle $357.00
167 855 2 1411 Couples Circle $357.00
167 855 3 1415 Couples Circle $357.00
167 855 4 1419 Couples Circle $357.00
167 855 5 1423 Couples Circle $357.00
167 855 6 1427 Couples Circle $357.00
167 855 7 1431 Couples Circle $357.00
167 856 1 1436 Couples Circle $1,282.00
167 856 2 1432 Couples Circle $1,282.00
167 856 3 1428 Couples Circle $1,282.00
167 856 4 1424 Couples Circle $1,282.00
167 856 5 1420 Couples Circle $1,282.00
167 856 6 1416 Couples Circle $1,282.00
167 856 7 1412 Couples Circle $1,282.00
167 856 8 Parcel B $-
167 861 4809 Duval Street $357.00
167 861 2 4805 Duval Street $357.00
167 861 3 4801 Duval Street $357.00
167 861 4 4797 Duval Street $357.00
167 861 5 4793 Duval Street $357.00
167 861 6 Parcel D $-
167 861 7 1401 Annandale Drive $357.00
167 861 8 1405 Annandale Drive $357.00
167 861 9 1409 Annandale Drive $357.00
167 861 10 1413 Annandale Drive $357.00
167 861 11 1417 Annandale Drive $357.00
167 861 12 1421 Annandale Drive $357.00
167 861 13 1425 Annandale Drive $357.00
167 861 14 1429 Annandale Drive $357.00
167 861 15 1433 Annandale Court $357.00
167 861 16 1437 Annandale Court $357.00
167 861 17 1441 Annandale Court $357.00
167 861 18 1445 Annandale Court $357.00
167 861 19 1449 Annandale Court $357.00
167 861 20 1453 Annandale Court $357.00
167 861 21 1446 Annandale Court $357.00
167 861 22 1442 Annandale Court $357.00
167 861 23 1438 Annandale Court $357.00
167 861 24 1434 Stewart Drive $357.00
5698.002.021
July 6, 2022

- - - - - - - - -ENGEO
BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT NOTES/UNITS FY 2022/2023 167 861 25 1430 Stewart Drive $357.00
167 861 26 1426 Stewart Drive $357.00
167 862 1425 Annandale Court $357.00
167 862 2 1429 Annandale Court $357.00
167 862 3 1433 Annandale Court $357.00
167 862 4 1437 Annandale Court $357.00
167 862 5 4800 Chesapeake Court $357.00
167 862 6 4804 Chesapeake Court $357.00
167 862 7 4808 Chesapeake Court $357.00
167 862 8 4805 Chesapeake Court $357.00
167 862 9 1410 Annandale Drive $357.00
167 862 10 1406 Annandale Drive $357.00
167 862 11 1402 Annandale Drive $357.00
167 862 12 4804 Duval Street $357.00
167 862 13 4808 Duval Street $357.00
167 862 14 4812 Duval Street $357.00
167 862 15 1411 Thunderbird Court $357.00
167 863 1 1435 Couples Circle $357.00
167 863 2 1439 Couples Circle $357.00
167 863 3 1443 Couples Circle $357.00
167 863 4 1447 Couples Circle $357.00
167 863 5 1451 Couples Circle $357.00
167 864 1456 Couples Circle $357.00
167 864 2 1452 Couples Circle $357.00
167 864 3 Parcel B $-
167 864 4 1444 Couples Circle $1,282.00
167 864 5 1440 Couples Circle $1,282.00
167 951 1427 Tahiti Drive $182.00
167 951 2 4431 Tahiti Drive $182.00
167 951 3 4435 Tahiti Drive $182.00
167 951 4 Parcel C $-
167 951 5 4443 Tahiti Drive $182.00
167 951 6 4447 Tahiti Drive $182.00
167 951 7 4451 Tahiti Drive $182.00
167 951 8 4455 Tahiti Drive $182.00
167 951 9 4459 Tahiti Drive $182.00
167 951 10 4463 Tahiti Drive $182.00
167 951 11 4467 Tahiti Drive $182.00
167 951 12 4471 Tahiti Drive $182.00
167 951 13 4475 Tahiti Drive $182.00
5698.002.021
July 6, 2022

- - - - - - - - -ENGEO
BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT NOTES/UNITS FY 2022/2023 167 951 54 Parcel E $-
167 951 55 Parcel D $-
167 951 56 Parcel J $-
167 951 57 Parcel $-
167 952 1 4440 Tahiti Drive $182.00
167 952 2 4444 Tahiti Drive $182.00
167 952 3 4448 Tahiti Drive $182.00
167 952 4 4452 Tahiti Drive $182.00
167 952 5 4456 Tahiti Drive $182.00
167 952 6 4460 Tahiti Drive $182.00
167 952 7 4464 Tahiti Drive $182.00
167 952 8 4468 Tahiti Drive $182.00
167 952 9 4472 Tahiti Drive $182.00
167 952 10 4476 Tahiti Drive $182.00
167 952 11 Parcel H $-
167 952 12 4475 Bahama Way $182.00
167 952 13 4471 Bahama Way $182.00
167 952 14 4467 Bahama Way $182.00
167 952 15 4463 Bahama Way $182.00
167 952 16 4459 Bahama Way $182.00
167 952 17 4455 Bahama Way $182.00
167 952 18 4451 Bahama Way $182.00
167 952 19 4447 Bahama Way $182.00
167 952 20 4443 Bahama Way $182.00
167 952 21 4441 Bahama Way $182.00
$112,528.00
5698.002.021
July 6, 2022

- - - - - - - - -ENGEO
BOOK PAGE PARCEL NUMBER STREET STREET ASSESSMENT LIMIT NOTES/UNITS FY 2022/2023 167 951 14 4479 Tahiti Drive $182.00
167 951 15 4483 Tahiti Court $182.00
167 951 16 4487 Tahiti Court $182.00
167 951 17 Parcel B $-
167 951 18 Parcel A $-
167 951 19 4500 Tahiti Court $520.00
167 951 20 4496 Tahiti Court $520.00
167 951 21 4492 Tahiti Court $520.00
167 951 22 4488 Tahiti Court $520.00
167 951 23 4484 Tahiti Court $520.00
167 951 24 Parcel G $-
167 951 25 4476 Bahama Way $520.00
167 951 26 4472 Bahama Way $520.00
167 951 27 4468 Bahama Way $182.00
167 951 28 4464 Bahama Way $182.00
167 951 29 4460 Bahama Way $182.00
167 951 30 4456 Bahama Way $182.00
167 951 31 4452 Bahama Way $182.00
167 951 32 4448 Bahama Way $182.00
167 951 33 4444 Bahama Way $182.00
167 951 34 4440 Bahama Way $182.00
167 951 35 4443 Cancun Court $182.00
167 951 36 4447 Cancun Court $182.00
167 951 37 4451 Cancun Court $182.00
167 951 38 4455 Cancun Court $182.00
167 951 39 4459 Cancun Court $182.00
167 951 40 4463 Cancun Court $182.00
167 951 41 4467 Cancun Court $182.00
167 951 42 4471 Cancun Court $520.00
167 951 43 4464 Cancun Court $520.00
167 951 44 4460 Cancun Court $520.00
167 951 45 4456 Cancun Court $182.00
167 951 46 4452 Cancun Court $520.00
167 951 47 4448 Cancun Court $182.00
167 951 48 4444 Cancun Court $182.00
167 951 49 Parcel F $-
167 951 50 4417 Cancun Drive $182.00
167 951 51 4421 Cancun Drive $182.00
167 951 52 4425 Cancun Drive $182.00
167 951 53 4429 Cancun Drive $182.00
5698.002.021
July 6, 2022

Agenda Item No: P.1

AGENDA REPORT
DATE: June 16, 2026

TO: Acting Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: CM Approval of Meeting Minutes for April 2026

Funding Source: N/A

Contact: Karen Rees, (707) 428-7767

RECOMMENDED ACTION
Approve the meeting minutes.

STATEMENT OF ISSUE
Minutes need approval by the City Council.

DISCUSSION
The City Council Minutes for April 2026 have been approved by the city attorney and need council approval.

FINANCIAL IMPACT
N/A

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may choose to modify the minutes , which will result in bringing this item back at a future date.

COORDINATED WITH
City Attorney’s Office

STAFF CONTACT
Esther Beavers, Deputy City Clerk
(707) 428-7402
[email protected]

ATTACHMENTS
Attachment 2: 04-07-2026 Closed Session Minutes
Attachment 3: 04-07-2026 City Council Minutes
Attachment 4: 04-21-2026 Closed Session Minutes
Attachment 5: 04-21-2026 City Council Minutes

1 CITY OF FAIRFIELD CITY COUNCIL

CLOSED SESSION MEETING

MINUTES

TUESDAY, APRIL 7, 2026; 5:00 PM
CITY MANAGER’S OFFICE CONFERENCE ROOM
1000 WEBSTER STREET, 4TH FLOOR, FAIRFIELD, CA 94533

OR VIA ZOOM

CALL TO ORDER

Mayor Catherine “Cat” Moy called the meeting to order at 5:00 p.m. City Attorney David Lim called roll.

Councilmember Doug Carr - Present
Councilmember Doriss Panduro - Present
Councilmember Manveer Sandhu - Present
Councilmember Scott Tonnesen - Present
Councilmember K. Patrice Williams - Present
Vice Mayor Pam Bertani - Present
Mayor Catherine “Cat” Moy - Present

PUBLIC COMMENTS

No member of the public wished to speak at public comments.

The City Council went into closed session on the following items with the listed people present:

F.1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code 54956.8) Property: Gulf Road (APN 0170-010-510)
Agency negotiator(s): David Gassaway, Dave Zellers, Jennifer Rice Negotiating parties: Fairfield-Suisun Unified School District Under negotiation: Letter of Intent

Present were City Attorney David Lim, C ity Manager David Gassaway, Assistant City Manager Farbod Pirouzmand, Community Development Director David Zellers, and Community Development Staff Jennifer Rice.

F.2. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Section 54956.9)
Name of Case: Jessica Fleshman v. City of Fairfield, Solano County Superior Court case no.

CU23-01799

Present were City Attorney David Lim, City Manager David Gassaway, Assistant City Manager Farbod Pirouzmand, Risk Managers Chris Carmona and Erika Milton, Fire Chief John Sturdee, and Attorney Arcelia Hurtado (Zoom).

2 F.3. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9)

Houston v. City of Fairfield, et. al - United States District Court (Eastern District of California), Case No. 2:22-cv-01045-DB

Present were City Attorney David Lim, City Manager David Gassaway, Assistant City Manager Farbod Pirouzmand, Risk Managers Chris Carmona and Erika Milton, Police Chief Dan Marshall, and attorney Patrick Moriarty.

The City Council came out of closed session.

Mayor Moy adjourned the meeting at 5:52 p.m.

______________________________
City Attorney
________________________________
Mayor

1 CITY OF FAIRFIELD

CITY COUNCIL MINUTES

April 7, 2026, 6:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom

_____________________________________________________________________

A. CALL TO ORDER 6:00 PM
Mayor Catherine "Cat" Moy called the meeting to order at 6:06 pm.

B. ROLL CALL
On roll call were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu, Scott Tonnesen, K. Patrice Williams, Vice Mayor Pam Bertani, and Mayor Moy.

C. INVOCATION - Imam Faridbeg Mirza of the Islamic Center of Fairfield Imam Faridbeg Mirza of the Islamic Center of Fairfield gave an invocation.

D. PLEDGE OF ALLEGIANCE
Vice Mayor Bertani led the Pledge of Allegiance.

E. COUNCIL REPORTS
Councilmember Williams reported she took a tour of Rockville Hills Regional Park (RHRP) guided by Nick and Julie of the Rockville Citizens Advisory Committee (RCAC). She thanked them for showing her the beauty and the challenges of the park. Next, she shared that she hosted a meet and greet at Cordelia Library on March 30 that was very well-attended.

She said the power of that event was community members meeting one another. Lastly, she coordinated an Easter egg hunt and community event at sponsor Mile High Sky Ranch in Cordelia . MSK Solutions, a full -service residential care center, was another sponsor.

Bruno's Restaurant provided hot dogs. There were pony rides, a petting zoo, and more! Hundreds of kids attended and Ms. Williams is already planning to hold an even larger event in 2027. She thanked Councilmembers Tonnesen and Panduro for attending.

Councilmember Tonnesen had nothing to report.

Councilmember Carr attended the Chocolate & Vine event hosted by Fairfield Community Services Foundation. He complimented Fairfield High S chool culinary students who prepared the hors d'oeuvres for the occasion. He encouraged people to visit Che' Yla's Southern Cuisine Restaurant in the mall as the food is delicious. He reported that he also

2 attended the Solano Surf Fundraiser Dinner - great food and funds were raised for student scholarships! He also attended the grand reopening of the Waterman Blvd. Safeway, along with City Manager Gassaway and colleagues. Lastly, he walked the new walking trail that surrounds the Octo Soccer Complex fields and said dogs are welcome there.

Councilmember Panduro attended the kick -off of the North Texas Street Revitalization program for businesses located on the N. Texas corridor. It's a grant reimbursement program - designed to help with lighting, landscaping, permanent signage, and parking lot repairs. Within the first 48 hours, five applications were submitted. Visit www.fairfield.ca.gov/ntx for more information. Next, she attended a tour of the construction site of Robbieburr Berger Park, which is also located on N. Texas Street. There will be a First 5 Children's Center adjacent to it. She said there are a lot of exciting things happening in this neighborhood!
Vice Mayor Bertani reported that she and Mayor Moy held their first Public Table town hall meeting at the Cordelia Library on March 28 for issues mainly concerning residents of District 1, but other topics were discussed. She thanked Mayor Moy and Councilmember Tonnesen for attending. Many participants spoke about the Vista Ridge project and the LLMD refunds, which the council will be discussing at the April 21 city council meeting.

The next Public Table is scheduled for April 18 at 811 Texas Street, 10 am to 12 pm. Next, the Fairfield Clergy Action Network (CAN) meets every 4th Tuesday of the month, 3 -4:30 pm, in the Vista Conference Room at the Community Center. CAN is coordinating the next Fresh Food Fest, the National Day of Prayer (May 7), and Juneteenth (June 19) event.

Lastly, she reported that she has received many calls, comments and concerns re garding the mall (Solano Town Center) which prompted her to request a special study session on the mall and the possible redevelopment of the mall. The meeting is tentatively scheduled for May 12 in Council Chamber at 5 pm.

Councilmember Sandhu attended the State of the Base with several colleagues. He also attended a "Power of 30" event - the 30th anniversary celebration hosted by the Solano Community Foundation to honor three decades of local giving and impact in Solano County on March 20 at Caymus -Suisun Winery. The Foundation has grown into a $14 million non-profit that supports education, community wellness, and nonprofit capacity- building. He reported that he enjoyed the Dog-Daze and Adopt-A-Pet event on March 21 at Allan Witt Park.

Mayor Moy reported on construction on the new weigh station on I -80 will not be completed for at least two more years. She attended a major food delivery from the Church of Jesus Christ of Latter -day Saints who delivered 40,000 pounds of food to local non-profits and community pantries on March 26. The recent donation supplied 17 local nonprofits, food banks, and shelters in Fairfield, Vacaville, Suisun City, and Dixon.

F. CITY MANAGER'S REPORT
City Manager David Gassaway invited the community to attend the Blues, Brews, and Barbecue event in downtown Fairfield on April 18, 12 to 4 pm, on the Solano County

3 Green. The VIP tickets sold out the first week but there are regular tickets still available.

There will be a free, fun kid zone also. He also encouraged residents to attend Wings Over Solano Travis Air Show on April 25 and April 26, where the Thunderbirds will perform.

Lastly, he stated that Jelly Belly would match any donations for the refurbishment of the downtown Fairfield arch electric sign. Any funds donated from April 6 to April 20 - Jelly Belly has generously agreed to match up to $25,000.

G. CITY ATTORNEY'S REPORT
City Attorney David Lim reported that during the closed session on March 17, 2026, City Council approved a stipulation of attorney fees in the matter of Thacker vs. City of Fairfield.

The court confirmed the stipulation in the amount of $223,509 for Solano County Superior Court Case Number CU23-03108.

H. CITY CLERK'S REPORT
City Clerk Karen Rees reported that the City is still accepting applications for the Landscape Oversight Committee for District 2. Also, she stated recruitment for the Youth Commission is ongoing, students ages 13-19. Email [email protected] for applications.

I. PRESENTATIONS
I.1 Proclamation Declaring American Muslim Appreciation & Awareness Month Presented by Councilmember Manveer Sandhu
Councilmember Manveer Sandhu presented a proclamation to Imam Faridbeg Mizra of the Islamic Center of Fairfield in honor of American Muslim Appreciation & Awareness Month.

J. PUBLIC COMMENTS
Matthew Bidou spoke about the mayor's residence and Markeley Lane.

Joseph Joyce spoke about the mayor's residence.

Nora Dizon spoke about City Church and the fact that they have not received funds approved by council.

Mark Novag spoke about the Markeley Lane extension project and his concerns about safety issues.

Tracy Nachand spoke about National Public Health Week and the marketing tactics of tobacco industry.

Calyn Kelly asked council to meet with youth regarding tobacco prevention advocacy.

Jesus Pantoja and Daniel Gonzalez (students) spoke about the Youth Tobacco Advocacy & Prevention Policy Project and vaping.

Terrence Strong spoke about Fairfield bus service (FAST).

4 K. CONVENE JOINT MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY The joint meeting of the City Council and Housing Authority Public Hearing was convened at 7:09 pm.

L. HOUSING AUTHORITY PUBLIC HEARING
L.1 Resolution HA2026-02 HD Fairfield Housing Authority's Public Housing Agency Annual Plan
Housing Division Manager Tanya Tran gave a brief presentation.

Mayor Moy opened the public hearing. There were no requests to speak. Mayor Moy closed the public hearing.

Councilmember Carr made a motion to approve Resolution HA2026 -02.

Councilmember Panduro seconded the motion. The motion carried unanimo usly (7-0).

Moved by: Councilmember Carr
Seconded by: Councilmember Panduro
Hold Public Hearing and adopt resolution.

Motion Carried

M. RECONVENE MEETING OF THE CITY COUNCIL
The meeting of the City Council reconvened at 7:14 pm.

N. CONSENT CALENDAR
There were no requests to speak on the consent calendar.

Vice Mayor Bertani made a motion to approve the consent calendar. Mayor Moy seconded the motion.

The motion carried unanimously (7-0).

Moved by: Vice Mayor Bertani
Seconded by: Mayor Moy
To approve the consent calendar.

Motion Carried

N.1 Resolution 2026-43 PW Waterman WTP High Lift Pump and Power Upgrades Approve Construction Management Addendum
Adopt resolution.

5 N.2 Resolution 2026-44 PW Budget Adjustment for the Parks Capital Projects and Streets Capital Projects Funds
Adopt resolution.

N.3 Resolution 2026-45 PW Cost Sharing Agreement for Green Valley Road Overcrossing Amendment No. 2
Adopt resolution.

N.4 Resolution 2026-46 PW Awarding Construction Contract for Midtown Sewer Replacement Project (Phase 1)
Adopt resolution.

N.5 Resolution 2026-47 PW Water Enterprise Capital Budget Adjustment for Advanced Metering Infrastructure (AMI) Project (CPW-090055) Adopt resolution.

N.6 Resolution 2026-48 PW Water Enterprise Metron AMI Purchase Adopt resolution.

N.7 Resolution 2026-49 PW Establishing Capital Project Transit Maintenance Facility Expansion within the 5-Year Capital Improvement Plan and Reallocation of Funds
Adopt resolution.

N.8 Resolution 2026-50 PW Pre-Authorization for a One-Time Water Transfer for the 2026 State Water Project with Solano County Water Agency Adopt resolution.

N.9 Resolution 2026-51 HD Economic & Planning Systems Amendment Adopt resolution.

N.10 Resolution 2026-52 PR First 5 Memorandum of Understanding Adopt resolution.

N.11 Resolution 2026-53 HR Side Letters of Agreement for CalPERS Reporting Purposes
Adopt resolution.

O. NEW BUSINESS
O.1 CD Cordelia-Suisun Valley Gateway Study Session
Principal Planner Jonathan Atkinson gave a presentation.

6 Larry Trilops, NorthBay Health Chief of Strategy, and Louis Parsons of Discovery Builders answered questions from council. Resident Rodney Courtney spoke about including neighbors in the planning of this new facility.

The council gave direction to staff:
1) Council unanimously agreed that they are all amenable to a new General Plan vision for the subject property.
2) They would like to see destination type facilities.
3) They all agreed that the uses for the property should be health and medical related.
4) They want very robust community engagement and emphasized the importance of this.
5) Lastly, they all agreed they want top quality high-end design.

O.2 Resolutions 2026-54 and 2026-55 CD Advisory Board Report and Levy an Assessment Against North Texas Street Business Improvement District Director of Community and Economic Development David Zellers gave a presentation.

President / CEO Lisa Bonnington of the Fairfield -Suisun Chamber of Commerce spoke on Item O.2.

Councilmember Panduro made a motion to approve Resolutions 2026 -54 and 2026-55. Mayor Moy seconded the motion.

The motion carried unanimously (7-0).

Moved by: Councilmember Panduro
Seconded by: Mayor Moy
Adopt resolutions.

Motion Carried

O.3 PW Landscape Oversight Committee Recommendation to Modify Member Residency Requirements
Public Works Senior Management Analyst Chris Lewis gave a presentation, along with LeTroy Smith, District 6 representative of the Landscape Oversight Committee.

Teresa Mark and Nora Dizon spoke on Item O.3.

The Council did not make a decision regarding the LOC’s recommendation to modify member residency requirements. Instead, the Council directed staff to

7 bring back an amended Landscape Oversight Committee Guidelines and Duties document with proposed language that narrows and specifies the exact scope of oversight responsibilities and outlines a list of topics the Committee will review, research, and report to Council.

O.4 PD Discussion and Direction Regarding Rental Housing Safety Program City Attorney David Lim requested that Item P .2 be heard before O.4.

Police Community Engagement Manager Jeremy Profitt gave a presentation. The following individuals spoke on Item O.4: Karl Dumas, Don McDonald, Steve Talbert, Nora Dizon, Simona Padilla-Scholters, Pam Sigel, Greg Owens, and Jim Stever.

After a lengthy discu ssion, and based on community input from the public speakers, City Council gave staff direction to provide more community engagement, research and data regarding how the proposed Rental Housing Safety Program (RHSP) would impact Fairfield residential renta l housing owners and residents, before moving forward with a RHSP .

P. PUBLIC HEARINGS
Item P .2 was moved up in order on the agenda at the request of City Attorney David Lim and approved by the Mayor due to attorney for City Joanne Tran being pregnant and wanting to get her home at a reasonable time.

P.1 Resolution 2026-56 CD 2026 Building Fee Study Adoption Chief Building Official Jeff Thomas gave a presentation.

Mayor Moy opened the public hearing. There were no requests to speak. Mayor Moy closed the public hearing.

Mayor Moy made a motion to approve Resolution 2026 -56. Vice Mayor Bertani seconded the motion. The motion carried unanimously (7-0).

Moved by: Mayor Moy
Seconded by: Vice Mayor Bertani
Hold public hearing and adopt resolution.

Motion Carried

P.2 Resolution 2026-57 CM Appeal of the Denial of Business Permit for Massage Establishment Located at 1328 West Texas Street
City Attorney David Lim stated that he represents the City of Fairfield and Ms.

Joanne Tran of Stream, Kicks, Hicks, Wrage & Alfaro, PC Law will represent city staff (Police Community Engagement Manager Jeremy Profitt).

8 City Attorney Lim swore in Ms. Dong, her husband, and Jeremy Profitt before testimony in the quasi-judicial hearing.

Mayor Moy allotted Ms. Dong and her husband te n minutes to present their reason for appealing the denial of the business permit.

Police Community Engagement Manager Profitt was also allotted 10 minutes to present.

After a lengthy discussion, Councilmember Panduro made a motion to deny / overrule the appeal. Councilmember Carr seconded the motion. By a roll call vote, the motion was approved unanimously (7-0). Appeal by Miracle Massage DENIED.

Moved by: Councilmember Panduro
Seconded by: Councilmember Carr
Hold public hearing and adopt resolution.

Motion Carried

Q. ADJOURN
Mayor Moy adjourned the meeting at 11:03 p.m. to Tuesday, April 21, 2026, 6 pm, at the Harry T. Price Memorial Council Chamber.

Mayor City Clerk

1 CITY OF FAIRFIELD CITY COUNCIL

CLOSED SESSION MEETING

MINUTES

TUESDAY, APRIL 21, 2026; 5:30 PM
CITY MANAGER’S OFFICE CONFERENCE ROOM
1000 WEBSTER STREET, 4TH FLOOR, FAIRFIELD, CA 94533

OR VIA ZOOM

CALL TO ORDER

Vice Mayor Bertani called the meeting to order at 5:30 p.m. City Attorney David Lim called roll.

Councilmember Doug Carr - Present
Councilmember Doriss Panduro - Present
Councilmember Manveer Sandhu - Present
Councilmember Scott Tonnesen - Present
Councilmember K. Patrice Williams - Present
Vice Mayor Pam Bertani - Present
Mayor Catherine “Cat” Moy - Present (Arrived 5:34 p.m.)

PUBLIC COMMENTS

Chris Matthews, Vincent Harris and a representative from the Lewis Group spoke on Item F.1. All spoke via Zoom.

The City Council went into closed session on the following items with the listed people present:

F.1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code 54956.8) Property: 421 Madison St. (City of Fairfield) - APN: 0030-275-010 Agency negotiator(s): David Gassaway, LaTanna Jones, La Tanya Terrones Negotiating parties: Northbay Healthcare
Under negotiation: Consideration of Letter of Intent from Negotiating Parties

Present were City Attorney David Lim, Assistant City Manager Farbod Pirouzmand, Community Development Director David Zellers, and Housing Department staff LaTanya Terrones.

F.2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code 54956.8) Property: 421 Madison St. (City of Fairfield) - APN: 0030-275-010 Agency negotiator(s): David Gassaway, LaTanna Jones, La Tanya Terrones Negotiating parties: Northbay Healthcare; Prodigy Properties, LLC Under negotiation: Consideration of Letter of Intent from Negotiating Parties

Present were City Attorney David Lim, Assist ant City Manager Farbod Pirouzmand, Community Development Director David Zellers, and Housing Department staff LaTanya Terrones.

The City Council came out of closed session.

City Attorney David Lim announced that the City Council voted 7 -0 (Motion by Tonnesen, Second by

2 Moy) to accept the offer from Northbay and Discovery Builders (Lewis Group) for development of 421 Madison Street.

Mayor Moy adjourned the meeting at 5:57 p.m.

______________________________
City Attorney
________________________________
Mayor

1 CITY OF FAIRFIELD

CITY COUNCIL MINUTES

April 21, 2026, 6:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom

_____________________________________________________________________

A. CALL TO ORDER 6:00 PM
Mayor Catherine "Cat" Moy called the meeting to order at 6:12 pm.

B. ROLL CALL
On roll call were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu, Scott Tonnesen, K. Patrice Williams, Vice Mayor Pam Bertani, and Mayor Moy.

C. INVOCATION - Pastor Christian Bravo of Liberty Church Youth Pastor Elliott Urbina of Liberty Church gave an invocation.

D. PLEDGE OF ALLEGIANCE
Assistant City Manager Farbod Pirouzmand led the Pledge of Allegiance.

E. COUNCIL REPORTS
Councilmember Sandhu invited the community to attend the Wings Over Solano Air Show at Travis Air Force Base April 25-26, where the Thunderbirds will put on an amazing show! He said to arrive early in order to go through security with your real ID and to find parking.

Vice M ayor Bertani thanked everyone for attending the meeting. She said since the meeting is expected to be long, anyone interested in what's going on in District 4 and beyond can visit her website at www.pambertani.com.

Councilmember Panduro reported that April is Child Abuse Prevention Month. On April 13, members from CASA (Court Appointed Special Advocate) Solano, the District Attorney's Office, Fairfield Police, and the Children's Network came together to plant blue pinwheels signifying the number of children that were abused in Solano County in the past year. She thanked her colleagues and Mayor Moy for attending the significant event.

Sadly, each pinwheel represents three children that were abused in Fairfield. She s hared that CASA is in need of more volunteer advocates as they have 20 children on the waiting list. Visit www.casasolano.org for more information.

2 Lastly, she reported that she attended the Spring Luncheon at the Adult Recreation Center (ARC) hosted by the Fairfield Community Services Foundation, where she enjoyed a nice meal and a fun visit with the Easter Bunny with several of her colleagues.

Councilmember Carr spoke about the next Homeless Roundtable happening o n April 22 at the Fairfield Community Center. On May 6, Homeless Services Division is hosting another Homeless Outreach Partnership Event (HOPE) at Liberty Church. He stated that there is a sharp rise in homelessness and a need for services. Next, he repor ted that he attended a VIP tour of the new Goodwill Store next to Mary's Pizza Shack. It is now open for business and is called a super store. It is a 27,000 -square-foot facility—roughly four times larger than typical area stores —featuring over 100,000 ite ms. He concluded by saying he enjoyed the Blues, Brews, and Barbecue (BBB) event in downtown on April 18.

Councilmember Tonnesen had no report as he had attended most of the events already mentioned.

Councilmember Williams stated the "Cookie Lady" will be coming to the Aurora Apartments in Green Valley area sometime this summer, as she spoke to her at the BBB event. She attended the monthly Lunch Mob hosted by the City's Economic Development team that was held at Moana Hawaiian BBQ located at 1708 West Texas Street. Lastly, she stated that she
Mayor Moy reported that 90 third graders from Fairview Elementary School visited City Hall on April 16 and she held a mock council meeting with City Clerk Karen Rees and staff members. One student acted as Mayor and six students as councilmembers. The students had a fun day visiting the Police and Fire Departments and also each department gave the students a brief presentation on what their role is in the City. The students returned to school with some very nice swag bags! Next, Mayor Moy stated that she would close the meeting in honor of retired Police K-9 Cort (age 12),a highly decorated German Shepherd, who died on April 20 following a battle with cancer. Cort joined the Fairfield Police Department in early 2015 an d served alongside Sgt. Michael Pena for nearly nine years until his retirement in November 2023.

Mayor Moy stated that Presentation I.5 Vista Ridge Appraisal would be removed from the agenda as Housing Services Director La Tanna Jones and City Manager Dav id Gassaway are both out of town and she would like them both present for this item. She indicated if anyone is present that would like to speak on this matter can still do so during public comment.

F. CITY MANAGER'S REPORT
Assistant City Manager Farbod Pi rouzmand asked for Item K.3 to be pulled and brought back at a future meeting.

G. CITY ATTORNEY'S REPORT
City Attorney David Lim had nothing to report.

3 H. CITY CLERK'S REPORT
City Clerk Rees had nothing to report.

I. PRESENTATIONS
I.1 Proclamation Declaring National Poetry Month Presented by Mayor Catherine "Cat" Moy and Poet Laureate Michael Wyly
Mayor Moy presented a proclamation to Fairfield Poet Laureate Michael Wyly in celebration of National Poetry Month. Michael read an original poem entitled "Ariadne as Tour Guide." Celebrated every April, National Poetry Month, is the world's largest literary celebration, initiated by the Academy of American Poets in 1996 to highlight poetry's vital role in culture. It promotes poetry reading, supports poets, and encourages awareness of poetry.

I.2 Proclamation Declaring National Volunteer Appreciation Month Presented by Vice Mayor Pam Bertani
Vice Mayor Bertani presented a proclamation to Executive Director Erryn Eckhardt of Court Appointed Special Advocates (CASA) Solano in recognition of National Volunteer Appreciation Week. Volunteers are trained court-appointed advocates who support children in foster care by visiting them regularly, monitoring their safety, and advocating for their best interests in court. Councilmember Panduro is a staff member at CASA and said if anyone would like more information to please email her at [email protected].

I.3 City Key Presentation to Jesse Branch for His Service Presented by Mayor Catherine "Cat" Moy
Mayor Moy presented a proclamation to Retired Sergeant Major Jesse Branch of United States Marine Corps declaring it "Jesse Branch Day" in the City of Fairfield.

She also gifted him a "Key to the City" for his outstanding community service and service to his country for the pa st 40 years. A video was shown to the packed chamber that was created by the Marketing and Outreach Division (MOD) in honor of Black History Month. He received an enthusiastic round of applause and a standing ovation!
I.4 Youth Air Protectors Presented by Willa Gruver from Sustainable Solano Board Member Dr. Bonnie Hamilton of Sustainable Solano introduced three student Youth Air Protector Project interns, who each gave a presentation: Joshua Paulo Ibrahim, Ian Sudaria, and Bryson (Bryce) Thompson. Each student conducted research, created a PowerPoint presentation, and presented to council and a packed chamber. For more information, visit sustainablesolano.org.

I.5 Vista Ridge Appraisal Presented by Housing Services Director LaTanna Jones

4 This item was pulled from the agenda by Mayor Moy until Director of Housing La Tanna Jones and City Manager David Gassaway can be present.

J. PUBLIC COMMENTS
EJ Johnson spoke about upcoming events at the Downtown Theatre.

Ryan Messano spoke about miscellaneous items.

Sue Campbell, and Carol Haddock spoke as Citizens Against Vista Ridge and asked for Council to reconsider their decision of November 18, 2026, (vote 4 -3 in favor of moving Vista Ridge forward). Sue and Carol also stated they wanted an extra minute to speak.

City Attorney Lim stated it was the Mayor's discretion to set the time limit. She decided she would allow speakers one extra minute (back to three minutes). The first two speakers had already left the chamber. Sue Campbell and Carol Haddock both spoke an additional minute each about Vista Ridge.

June Johnsen spoke about Vista Ridge.

Suriya Dasari and Ashton Taylor (elementary school students) spoke about being military kids during the Month of the Military Child.

Nora Dizon thanked Mayor Moy for placing Vista Ridge on the agenda.

David Thacker spoke about LLMD refunds.

Patrick Williams spoke about Councilmember K. Patrice Williams.

Vice Mayor Bertani asked to speak about the Vista Ridge appraisal. She asked that Mayor Moy agendize it (which Moy already agreed to do).

Attorney Lim asked to address council. He stated that he takes his duties as the City Attorney very seriously and that he is the assigned attorney for the City of Fairfield, a municipal corporation (not any individual councilmember). Since the Vista Ridge matter is in litigation (Quincy Tan and Carol Haddock vs. City of Fairfield), he cannot discuss this in open session. He then asked each councilmember individually if they plan to get involved with the lawsuit against the City of Fairfield, to which each of the seven councilmembers stated no.

Rick Johnson (online) spoke about the Vista Ridge appraisal.

Susan Engle spoke about the Zoom capabilities when callers are calling in.

K. CONSENT CALENDAR
During her report, Mayor Moy asked that Item K.2 be moved to New Business. Assistant City Manager Pirouzmand asked that K.3 be removed from the agenda to be brought back to a future council meeting. City Clerk Rees stated that the vote exclude those items. There were no requests to speak on consent. Councilmember Sandhu made a motion to approve

5 the consent calendar, excluding Items. K.2 and K.3 Councilmember Carr seconded the motion. The motion carried unanimously (7-0).

Moved by: Councilmember Sandhu
Seconded by: Councilmember Carr
To approve the consent calendar.

Motion Carried

K.1 CM Approval of Meeting Minutes for March 2026
Approve the meeting minutes.

K.2 CM Minute Action Approving City Facility Naming to Honor Chris Bell Mayor Moy pulled Item K.2. Deputy Fire Chief Rich Llewellyn gave a brief presentation. Michael Rudolph, President of the Fairfield Professional Firefighter's Association, spoke on Item K.2 and agreed that new Fire Station 36 should be named after Chris Bell, a firefighter who served the C ity with dedication for 20 years and sadly, died in November 2025 due to job related cancer.

Councilmember Carr made a motion to approve naming Fire Station 36 in memory of Chris Bell. Councilmember Sandhu seconded the motion. The motion carried unanimously (7-0).

Moved by: Councilmember Carr
Seconded by: Councilmember Sandhu
Approve city facility naming honoring Chris Bell.

Motion Carried

K.3 Resolutions 2026-58 and 2026-59 PW Micro-Trenching Specifications and Standards and Broadband Specifications and Standards
Item K.3 was pulled and not considered.

K.4 Resolution 2026-60 PW Adaptive Traffic Control System Support Services Adopt resolution.

K.5 Resolution 2026-61 PW Awarding Site Improvements Lee Bell Park Adopt resolution.

K.6 Resolution 2026-62 PW Suspend Competitive Bidding and Authorize a Contract for the First-In Alerting Systems for Fire Stations 36 and 39 Project Adopt resolution.

6 K.7 Resolution 2026-63 PD Authorization to Purchase and Use Military Equipment Adopt resolution.

K.8 Resolution 2026-64 CD Model Airplane Club License Agreement Adopt resolution.

L. PUBLIC HEARINGS
L.1 Resolutions 2026-65 and 2026-66 CD North Texas Street Business Improvement District
Director of Community and Economic Development Dave Zellers gave a brief presentation. Mayor Moy opened the public hearing. There were no requests to speak. Mayor Moy closed the public hearing.

Councilmember Panduro made a motion to approve Resolutions 2025 -65 and 2025-66. Vice Mayor Bertani seconded the motion. The motion carried unanimously (7-0).

Moved by: Councilmember Panduro
Seconded by: Vice Mayor Bertani
Hold public hearing and adopt resolutions.

Motion Carried

M. NEW BUSINESS
M.1 Discussion and Direction Regarding the Future State of Landscaping and Lighting Maintenance Districts and Assessment Refunds
City Attorney Lim read a Legal Disclaimer statement he made on the April 21, 2026, staff report from City Manager Gassaway to Council regarding the City Council Closed Session on March 17, 2026.

Legal Disclaimer
On March 17, 2026, t he content of this staff report was presented to the City Council in a Closed Session meeting to present confidential attorney -client communications to the council as the duly elected representatives of the City of Fairfield, a Municipal Corporation. The c ouncil has waived the attorney -client privilege on this matter and asked that this information be presented in an open meeting in the interest of public transparency.

Public comment was made by: Craig Gillespie, Nora Dizon, David Thacker, Carol Haddock, H ugh Campbell, John Oliver, Avery (last name not captured), Felicia Dixon-Adams, Susan Engle, June Johnson, John Monroe, Rick Johnon, and Khalid (last name not captured).

7 After discussion by City Council and input from City Staff, City Council directed City Staff by a 6-1 vote (Sandhu “No”) to set assessment at 1996 levels.

The City Council was unable to provide any other direction to City Staff. On motion by Moy and second by Bertani, by a unanimous 7 -0 vote City Council voted to continue discussion on this matter to next General meeting on May 5, 2026. Direct to start in closed session first and then return to open session.

N. ADJOURN
Mayor Moy adjourned the meeting at 11:49 p.m. in memory of retired Police K -9 Cort, who passed away on April 20, 2026, following a battle with cancer. The next meeting is scheduled for Tuesday, May 5, 2026, 6 pm, at the Harry T. Price Memorial Council Chamber.

Mayor City Clerk

Agenda Item No: P.2

AGENDA REPORT
DATE: June 16, 2026

TO: Acting Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: CM Minute Action Displaying the America 250 Flag

Minute Action Authorizing the Display of a Flag Commemorating the America 250 Celebration for the Month of July 2026

Funding Source: N/A

Contact: Esther Beavers, (707) 428-7402

RECOMMENDED ACTION
Approve the minute action.

STATEMENT OF ISSUE
In accordance with the City of Fairfield’s “Outdoor Flag Policy,” Acting Mayor Pam Bertani seeks City Council authorization to display the American 250 flag in recognition of the American 250 celebration scheduled for July 2026. Since the flag will only be displayed during July 2026 and not on an annual basis, a resolution is not required.

DISCUSSION
July 4 is federally and city-recognized holiday for Independence Day. This year the United States is also celebrating America’s 250 th birthday, with celebrations nationwide. Acting Mayor Pam Bertani is seeking council approval to display the American 250 flag at the Fairfield Civic Center throughout July, beneath the U.S. and California flags.

The council's “Outdoor Flag Policy” (Resolution 2021-156) permits commemorative flags with council approval.

The America 250 flag is described as:

FINANCIAL IMPACT
N/A

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may elect not to display the America 250 flag.

COORDINATED WITH
N/A

STAFF CONTACT
Esther Beavers, Deputy City Clerk
(707) 428-7402
[email protected]

ATTACHMENTS
N/A

Agenda Item No: P.3

AGENDA REPORT
DATE: June 16, 2026

TO: Acting Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2026-119 CM Internet Service and Telephonic Service Disruption Policy

Adopting the “Internet Service and Telephonic Service Disruption Policy ” for City Council Meetings

Funding Source: N/A

Contact: Bill Way, (707) 428-7611

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The California Legislature enacted Senate Bill 707 (SB 707), effective January 1, 2026, which modernizes the Ralph M. Brown Act by requiring eligible legislative bodies, including the City of Fairfield City Council, to provide hybrid public meeting access beginning July 1, 2026.

To comply with SB 707, the council must adopt a formal Internet Service and Telephonic Service Disruption Policy that establishes procedures when internet or telephonic service failures prevent remote public participation during a council meeting. This policy must be adopted in open session and cannot be placed on the consent calendar.

Council action is required to ensure the City remains in compliance with the Brown Act’s updated hybrid meeting requirements by the statutory deadline.

DISCUSSION
SB 707 modernizes the Ralph M. Brown Act by requiring eligible legislative bodies, including the City of Fairfield City Council, to offer two -way remote public participation at all open meetings beginning July 1, 2026. To comply with SB 707, the Council must adopt a policy outlining how disruptions to internet or telephonic services will be handled when they prevent the hybrid meeting platform from functioning.

The proposed policy establishes roles for the responsible person and the city clerk, who oversee meeting operations and virtual public comment. If a disruption occurs, staff must immediately inform the mayor, and the council must recess f or up to one hour while good faith efforts are made to restore connectivity. Procedures for troubleshooting and documenting the disruption are clearly defined.

If service is restored, the meeting resumes with full hybrid access. If service cannot be rest ored, the Council may continue the meeting only after making required findings that (1) good faith restoration efforts were made and (2) the public interest in proceeding outweighs the temporary loss of remote participation. The policy also identifies meet ing types exempt from hybrid requirements and allows for closed session convening during a recess when posted on the agenda.

Adopting the policy ensures the City meets the July 1, 2026 , compliance deadline and maintains transparency and accessibility in accordance with state law.

FINANCIAL IMPACT
N/A

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
No additional outreach was required, as the proposed policy is mandated by SB 707 and must be adopted directly by the council. There is no advisory body recommend ation for this item. The proposed Internet Service and Telephonic Service Disruption Policy have not been reviewed by a board or commission and is presented directly to the City Council for required approval under SB 707.

ALTERNATIVE ACTION
The council may decline to adopt the Internet Service and Telephonic Service Disruption Policy.

However, this alternative is not recommended, as SB 707 requires eligible legislative bodies to adopt such a policy prior to July 1, 2026, to maintain compliance with the Bro wn Act’s hybrid meeting requirements. Failure to adopt a policy would place the City at risk of non -compliance with state law.

COORDINATED WITH
City Clerk’s Office and Information Technology Department

STAFF CONTACT
Bill Way, Communications Manager - PIO
(707) 428-7611
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Internet Service and Telephonic Service Disruption Policy Attachment 4: Certification of the Resolution

CITY OF FAIRFIELD

RESOLUTION NO. 2026-119

ADOPTING THE “INTERNET SERVICE AND TELEPHONIC SERVICE DISRUPTION POLICY” FOR CITY

COUNCIL MEETINGS

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

1. Recitals. The City Council hereby finds determines and declares as follows:

A. The Ralph M. Brown Act, commonly known as the “Brown Act,” is California’s “sunshine” law for local government. The Brown Act is found in the California Government Code commencing with Government Code Section 54950. In 2025, the California Legislature passed Senate Bill 707 (“SB 707”), which was signed into law on October 3, 2025 , and is effective January 1, 2026. SB 707 enacted an extensive modernization of the Brown Act.

B. B. SB 707 adds a new Section 54953.4 that requires specific actions be taken by an “eligible legislative body” to make meetings more accessible to the public. An “eligible legislative body” is defined in Section 54953.4(e)(2) and as applied to the City of Fairfield, the council is an eligible legislative body.

C. Starting on July 1, 2026, public meetings held by an eligible legislative body are required to include an opportunity for members of the public to attend via a two - way telephonic service or a two-way audiovisual platform (such as Zoom), commonly referred to as a “hybrid meeting.” The only exception is if adequate telephonic or internet service is not operational at the meeting location.

D. In conjunction with hybrid meetings, SB 707 requires the council, on or before July 1, 2026, to approve a policy regarding the disruption of telephonic or internet services occurring during the meeting. The adoption of such policy must occur at a noticed public meeting of the council in open session and not as an item on the con sent calendar.

E. The purpose of this policy is to adopt the “Internet Service and Telephonic Service Disruption Policy” in the manner and content required by Section 54953.4(b)(1)(A)(i)(I) and (II).

2. Adoption of Policy. The City Council of the City of Fairfield does hereby adopt the “Internet Service and Telephonic Service Disruption Policy” in substantially the form attached hereto as Exhibit A. The city manager shall have the authority to make such adjustments to the Policy as are necessary to impleme nt amendments to the Brown Act

RES. NO. 2026-119

or to facilitate the implementation of the requirements of Government Code Section 54953.

3. Certification. The city clerk shall certify the adoption of this Resolution.

PASSED AND ADOPTED this 16th day of June 2026, by the following vote:

AYES: MEMBERS: BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________

ACTING MAYOR
ATTEST:
___________________________

CITY CLERK

EXHIBIT A

INTERNET SERVICE AND TELEPHONIC SERVICE DISRUPTION POLICY

Background

The Ralph M. Brown Act, commonly known as the “Brown Act,” is California’s “sunshine” law for local government. The Brown Act is found in the California Government Code commencing with Section 54950.1 In 2025, the California Legislature passed Senate Bill 707 (“SB 707”), which was signed into law on October 3, 2025, and is effective January 1, 2026. SB 707 enacted an extensive modernization of the Brown Act.

SB 707 a dds a new Section 54953.4 that requires specific actions be taken by an “eligible legislative body” to make meetings more accessible to the public. An “eligible legislative body” is defined in Section 54953.4 (e)(2) and a s applied to the City of Fairfield, the City Council is an eligible legislative body.

Starting on July 1, 2026, public meetings h eld by an eligible legislative body are required to include an opportunity for members of the public to attend via a two -way telephonic service or a two-way audiovisual platform (such as Zoom), commonly referred to as a “hybrid meeting.” The only exception is if adequate telephonic or internet service is not operational at the meeting location.

In conjunction with hybrid meetings, SB 707 requires the City Cou ncil on or before July 1, 2026, approve a policy regarding the disruption of telephonic or internet services occurring during the meeting. The adoption of such policy must occur at a noticed public meeting of the City Council in open session and not as an item on the consent calendar.

The purpose of this policy is to adopt the “Internet Service and Telephonic Service Disruption Policy” in the manner and content required by Section 54953.4(b)(1)(A)(i)(I) and (II).

City of Fairfield Teleconference Meeting Disruption Policy

1. Designation of Responsible Person of the City’s Two -Way Audiovisual Platform or Two-Way Telephonic Service: The City Manager or his or her designee shall identify a City employee or vendor who is responsible for operating the two-way audiovisual platform or two- way telephonic service, referred to herein as the “Hybrid Platform”, at noticed public meetings of the City Council (“Responsible Person”). Typically, the Responsible Person handles the operation of the microphones, cameras and other audio visual equipment and/or telephonic or voice equipment during City Council meetings and ensures that the Hybrid Platform has connectivity so that the meeting is displayed, both visually and with audio , in the case of an audiovisual platform such as Zoom or Teams, or telephonically if a telephonic system is utilized.

1 All section references are to the California Government Code.

2. Role of the City Clerk. The City Clerk is the person designated at City Council meetings for operating the Hybrid Platform to ensure the recording of the City Council meeting and for interacting with the Hybrid Platform to receive and record public comments. The City Clerk works within the Hybrid Platform as the meeting host to queue speakers who de sire to provide public comment, admit speaker s into the meeting when it is their turn to speak and thereafter remove said speakers , interact with the speakers as needed, including muting and unmuting speakers, and closes the queue when the public comment period ends. If a telephonic system is used, the City Clerk conducts the same or similar activities. The City Clerk interacts with the Mayor so that speakers who participate virtually or telephonically are called upon by the Mayor to provide their comments.

3. Disruption of the Hybrid Platform - Notification to the Mayor. If the Responsible Person or the City Clerk determines at any time during the City Council meeting that the Hybrid Platform is experiencing technical difficulties such that there is no telephonic or internet service in order for the Hybrid Platform to be operational, or there is a disruption or other technical issue that makes two -way remote participation not possible during the City Council meeting (for example, the City Council meeting is no longer able to be observed or heard by the public via the Hybrid Platform or the public is unable to virtually or telephonically attend the City Council meeting via the Hybrid Platform), the Responsible Person or the City Clerk shall immediately inform the Mayor or the presiding officer if the Mayor is not in attendanc e at the meeting, that the Hybrid Platform has been disrupted and a recess is required in order to restore service to the Hybrid Platform.

4. Announcement by the Mayor. The Mayor or presiding officer shall make an announcement regarding the need to call a recess because there is a disruption or other technical issue that has rendered the Hybrid Platform non -operational preventing two -way virtual or telephonic remote participation. After such announcement, the Mayor or presiding officer shall call for a recess and inform the in-person audience that under the Brown Act, the recess may last for up to an hour or until the service is restored to the Hybrid Platform. Pursuant to the Brown Act, the City Council is required to recess the open session of the City Council meeting for at least one hour following the disruption, or until telephonic or internet service is restored, whichever is earlier.

5. Recordation of the Time Recess is Called. The City Clerk shall physically in writing record the time when the recess is called by the Mayor or the presiding officer if the Mayor is not in attendance at the meeting.

6. Good Faith Attempt to Restore Service to the Hybrid Platform. During the recess, the Responsible Person and/or the City Clerk and any other member of City Staff shall make a good faith attempt to restore service to the Hybrid Platform. This includes troubleshooting any issues impacting connectivity including but not limited to the following : internet or telephonic connectivity issues (for example, check the connection, check the connection speed, test the internet bandwidth, contact the internet or telephonic provider, etc.), or audio or video quality

concerns or webcam and audio issues ( check settings of equipment and/or Hybrid Platform, check connections and cable s, check app permissions (if applicable), ensure webcams or other cameras not blocked, adjust camera settings, test of audio, reinstall app or program (if applicable) etc.).

7. Troubleshooting Hybrid Platform is Succe ssful. If the Responsible Person, City Clerk, or any other member of City Staff is successful in restoring the service to the Hybrid Platform within one hour of when the recess was called, the City Clerk shall inform the Mayor or presiding officer that the matter has been resolved. The Mayor or presiding officer shall then reconvene the City Council meeting and shall inform the public that service has been restored to the Hybrid Platform. The City Clerk shall physically in writing record the time of when the City Council meeting is reconvened.

8. Troubleshooting Hybrid Platform is Not Successful. If the Responsible Person, City Clerk, or any other member of City Staff was not successful in restoring the service to the Hybrid Platform within one hour of whe n the recess was called, the City Clerk shall inform the Mayor ore presiding officer that after making a good faith attempt to restore service, service to the Hybrid Platform was unable to be restored. The City Clerk shall give a description of the efforts made to restore service. The City Clerk shall physically in writing record the time of when the City Council meeting is reconvened.

9. Reconvening the Open Session of the City Council Meeting. The Mayor or presiding officer shall subsequently reconvene th e City Council meeting. Upon reconvening the meeting, the Mayor or presiding officer shall inform the City Council and the public that services to the Hybrid Platform were unable to be restored and the Mayor or presiding officer shall request that a finding be made as follows: (i) that good faith efforts to restore the telephonic or internet service have been made in accordance with the City’s Internet Service and Telephonic Service Disruption Policy; and (ii) that the public interest in continuing th e meeting outweighs the public interest in remote public access. The Mayor or presiding officer shall call for a motion, ask for a second and ask the City Clerk to take a roll call vote. If the motion making the finding is passed, the City Council may continue the City Council meeting.

10. Certain Meetings Exempt. The requirement set forth in Government Code Section 54953.4 that open and public meetings shall include an opportunity for members of the public to attend the City Council meeting via a two -way remote system (either telephonically or via an audiovisual platform), does not apply to the following meetings: (i) a meeting to attend a judicial or administrative proceeding to which the City is a party; (ii) a meeting to inspect real or personal property provided that the topic of the meeting is limited to items directly related to the real or personal pr operty; (iii) a meeting with elected or appointed officials of the United States or the State of California, solely to discuss a legislative or regulatory issue affecting the city and over which the federal or state officials have jurisdiction; (iv) a meeting in or nearby a facility owned by the City, provided that the topic of the meeting is limited to items directly related to the facility; and (v) a m eeting in an emergency situation pursuant to Government Code Section 54956.5.

11. Closed Session During a Recess. During the recess described herein, the City Council may meet in closed session during this period for items listed in the closed session agenda for that meeting.

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SOLANO ) ss.

CITY OF FAIRFIELD )

I, Karen L. Rees, City Clerk of the City of Fairfield, do hereby certify that the foregoing Resolution No. 2026-119, was duly passed and adopted at a meeting of the City Council of the City of Fairfield on the 16th day of June 2026 by the following vote, to wit:

AYES: BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS
NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Fairfield, California, this 16th day of June 2026. ________________________________
Karen L. Rees, City Clerk
City of Fairfield

Agenda Item No: P.4

AGENDA REPORT
DATE: June 16, 2026

TO: Acting Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolutions 2026-120 and 2026 -121 CM General Election and Solano County Providing Service to Canvass Returns of the Election

Resolution 2026-120 Calling and Providing for a General Municipal Election to be Held in the City of Fairfield on Tuesday, November 3, 2026, to Elect Certain City Officers and to Request the Solano County Board of Supervisors to Consolidate the General Mun icipal Election with the Statewide Election on that Date; and

Resolution 2026-121 Requesting the Solano County Board of Supervisors to Permit the County Registrar of Voters to Render Services in Connection with the General Municipal Election to be Held in the City of Fairfield on Tuesday, November 3, 2026, and Authorizing the Solano County Board of Supervisors to Canvass the Returns of the Election; Determining Charges for Candidates' Statements; and Authorize the City Clerk to Publish the Notice of Election

Funding Source: $691,090; General Fund

Contact: Karen Rees, (707) 428-7767

RECOMMENDED ACTION
Adopt resolutions.

STATEMENT OF ISSUE
Both resolutions are related to the November 3, 2026, General Municipal Election. The first resolution calls for the election to be held on November 3, 2026, to elect three City Councilmembers in Districts 1, 3, and 5, and one at-large Mayor, and requests the Solano County Board of Supervisors' consent to the consolidation of the City's general municipal election with the statewide election on that date. All open seats are for a four -year term. The resolution also notes that the City Council may submit one or more ballot measures to the voters at the election.

The second resolution requests the Solano County Board of Supervisors to permit the Solano County Registrar of Voters to administer the election and related election services.

DISCUSSION
The City's Municipal Code provides for general municipal elections to be held on the first Tuesday after the first Monday in November of each even-numbered year. This year, the election will take place on November 3, 2026.

The first resolution calls for the election to be held on November 3, 2026, to elect three City Councilmembers in Districts 1, 3, and 5, and one at-large Mayor, and notes that the City Council may submit one or more ballot measures to the voters.

The second resolution requests the Solano County Bo ard of Supervisors to permit the Solano County Registrar of Voters to provide election services to the City and to establish charges for the candidates' ballot statements. The resolution authorizes the city clerk to publish a notice of the election with the seats to be filled and a later notice which contains a list of the candidates in the order in which they will appear on the ballot. The resolution also authorizes the Registrar of Voters to render the following election services:

 Precinct consolidation, establishment of polling places, retention of election officers, and preparation/mailing of notices of appointment;
 Printing of sample ballots and envelopes, ballot measures, polling place cards, ballot arguments, and mailing of the same to registered voters;  Printing of official ballots;
 Purchasing of precinct and absentee voter supplies;
 Provisions for absentee voting at the Registrar of Voters, Elections Division;  Cartage of voting booths, ballots, ballot boxes, and precinct supplies to and from precincts;
 Supervision and conduct of the election;
 Tabulation of votes;
 Canvassing of the returns;
 All things necessary or incidental to the above functions as may be requested from time to time by the city clerk.

FINANCIAL IMPACT
The City reimburses Solano County in full for the services provided by the Registrar of Voters to administer the election. This year, the cost of election has been estimated at $5 per registered voter. The City of Fairfield currently has 69,109 registered voters. Using the $5 per registered voter figure received from the Solano County Registrar of Voters, equals $ 345,545; and an additional $0.50 for each ballot measure ($ 345,545 x $1.00 = $345,545), this year’s election will cost approximately $691,090. Election costs are paid from the City’s General Fund.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
No other alternative courses of action are recommended.

COORDINATED WITH
City Attorney’s Office

STAFF CONTACT
Karen Rees, City Clerk
(707) 428-7767
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution (Calling for the Election and Consolidation) Attachment 3: Proposed Resolution (Requesting County Election Services)

CITY OF FAIRFIELD

RESOLUTION NO. 2026-120

CALLING AND PROVIDING FOR A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF FAIRFIELD ON TUESDAY, NOVEMBER 3, 2026, TO ELECT CERTAIN CITY OFFICERS AND TO

REQUEST THE SOLANO COUNTY BOARD OF SUPERVISORS TO CONSOLIDATE THE GENERAL

MUNICIPAL ELECTION WITH THE STATEWIDE ELECTION ON THAT DATE

WHEREAS, under the Fairfield Municipal Code and provisions of the laws relating to general law cities in the State of California, a General Municipal Election is required to be held in the City of Fairfield (City) on Tuesday, November 3, 2026, for the election of certain Municipal Officers and the possible submission of one or more ballot measures to the voters; and

WHEREAS, the Solano County Registrar -Recorder’s Elections Department will conduct the Statewide General Election throughout the County of Solano (County) on the same date; and

WHEREAS, the Elections Code permits the City Council to request that the Solano County Board of Supervisors allow the consolidation of t he General Municipal Election with the Statewide election through the adoption of a resolution at least 88 days prior to the election.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. Pursuant to the Fairfield Municipal Code and requirements of the laws of the State of California relating to general law cities, there is called and ordered to be held in the City of Fairfield, California on Tuesday, November 3, 2026, a General Municipal Election for the purpose of electing the Mayor and three members of the City Council from Districts 1, 3, and 5, for the full term of four years as follows:

Mayor, At-Large, Full Term of Four Years
Councilmember, 1st District, Full Term of Four Years
Councilmember, 3rd District, Full Term of Four Years
Councilmember, 5th District, Full Term of Four Years

Section 2. The council may, by separate resolution, order that one or more ballot measures be submitted to the voters at the General Municipal Election.

Section 3. The ballots to be used at the election shall be in the form and content as required by law.

Section 4. The city clerk, as the elections officer for the City of Fairfield, is authorized, instructed and directed to coordinate with the County of Solano Registrar-Recorder/County Clerk to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election.

RES. NO. 2026-120

Section 5. Notice of t he time and place of holding the election is given and the city clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law.

Section 6. The council authorizes the County of Solano Registrar -Recorder/County Clerk to conduct said election and canvass the results, and all reasonable and actual election expenses shall be paid by the City upon presentation of a properly submitted bill.

Section 7. In the event of a tie vote if any two or more persons receive an equal and the highest number of votes for an office as certified by the County of Solano Registrar -Recorder/County Clerk, the council, in accordance with Elections Code Section 15651(a), shall set a date and time and place and summon the candidates who have received the tie votes to appear and will determine the tie by lot.

Section 8. Pursuant to Elections Code Section 10403, the council requests that the Board of Supervisors of the County of Solano permit the General Municipal Election on November 3, 2026, to be consolidated with the Statewide General Election the County Elections Department will conduct throughout the County on the same date.

Section 9. In all particulars not recited in this resolution, the General Municipal Election shall be held and conducted as provided by law for holding consolidated municipal elections. The consolidated election shall be held and conducted in the manner prescribed in Elections Code Section 10418.

Section 10. The city clerk is hereby authorized and directed to forward certified copies of this resolution to the Solano County Board of Supervisors and the Solano County Registrar of Voters upon its adoption by the council.

Section 11. The city clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

RES. NO. 2026-120

PASSED AND ADOPTED this 16th day of June 2026, by the following vote:

AYES: MEMBERS: BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________

ACTING MAYOR
ATTEST:
___________________________

CITY CLERK

CITY OF FAIRFIELD

RESOLUTION NO. 2026-121

REQUESTING THE SOLANO COUNTY BOARD OF SUPERVISORS TO PERMIT THE COUNTY

REGISTRAR OF VOTERS TO RENDER SERVICES IN CONNECTION WITH THE GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF FAIRFIELD ON TUESDAY, NOVEMBER 3, 2026, AND AUTHORIZING THE SOLANO COUNTY BOARD OF SUPERVISORS TO CANVASS THE RETURNS OF THE ELECTION; DETERMINING CHARGES FOR CANDIDATES' STATEMENTS; AND

AUTHORIZE THE CITY CLERK TO PUBLISH THE NOTICE OF ELECTION

WHEREAS, the City Council by previous resolution has called a General Municipal Election for Tuesday, November 3, 2026; and

WHEREAS, the council requires and requests the Solano County Board of Supervisors to permit and undertake certain actions in connection with the election; and

WHEREAS, the Solano County Board of Supervisors establishes the charges for candidates' ballot statements, and the City Clerk publishes certain notices in connection with the election.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. Requesting the County to Render Election Services: Pursuant to California Elections Code Section 10002, the Board of Supervisors is hereby requested to permit the County Registrar of Voters to render the following services to the City of Fairfi eld in connection with the conduct of the General Municipal Election to be held in the City of Fairfield on Tuesday, November 3, 2026:

a) Precinct consolidation, establishment of polling places, retention of election officers, and preparation/ mailing of notices of appointment;
b) Printing of sample ballots and envelopes, ballot measures, polling place cards, ballot arguments, and mailing of the same to registered voters; c) Printing of official ballots;
d) Purchasing of precinct and absentee voter supplies;
e) Provisions for absentee voting at the Registrar of Voters, Elections Division; f) Cartage of voting booths, ballots, ballot boxes, and precinct supplies to and from g) precincts;
h) Supervision and conduct of the election;
i) Tabulation of votes;
j) Canvassing of the returns;
k) All things necessary or incidental to the above functions may be requested from time to time by the city clerk.

RES. NO. 2026-121

Section 2. Determining Charges for Candidates' Statements: Pursuant to California Elections Code Section 13307, each candidate for elective office to be voted for at the General Municipal Election to be held in the City of Fairfield on November 3, 202 6, may prepare a Candidate's Statement (not to exceed 200 words) on an appropriate form provided by the city clerk, and consistent with instructions provided by the city clerk. The City shall bill each candidate for City Council, and Mayor, the prorated cost of printing and handling the Candidates' Statements.

Section 3. Authorizing the City Clerk to Publish Notice of the Election and the Names of the Candidates: The city clerk of the City of Fairfield is hereby requested to publish a Notice of Election in conformance with California Elections Code Sections 12101 and 12102 no later than July 1, 2026. The city clerk is further requested to publish a list of the names of the nominees, in the order in which they will appear on the ballot, in accordance with California Elections Code Section 12110, along with any other election-related notice required by applicable law.

Section 4. Filing of Resolution with the Board of Supervisors: The city clerk of the City of Fairfield is hereby authorized to file a copy of this resolution with the Board of Supervisors and the Registrar of Voters upon its adoption by the City Council.

PASSED AND ADOPTED this 16th day of June 2026, by the following vote:

AYES: MEMBERS: BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________

ACTING MAYOR
ATTEST:
___________________________

CITY CLERK

Agenda Item No: P.5

AGENDA REPORT
DATE: June 16, 2026

TO: Acting Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 202 6-122 CD Management Contract for the Fairfield Center for the Creative Arts (Downtown Theatre)

Authorizing the City Manager to Execute a Management Agreement with the Fairfield Center for the Creative Arts Between the City of Fairfield and the Downtown Theatre Foundation for the Arts

Funding Source: $190,000; General Fund

Contact: Dave Zellers, (707) 428-7436

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The proposed resolution would allow the city manager to execute a new contract between the city and the Downtown Theatre for the Arts (DTFA) for the management of the Fairfield Center for the Creative Arts (commonly referred to as the Downtown Theatre).

DISCUSSION
At the conclusion of a proposal solicitation process in December 2025, council directed staff to negotiate a new contract with the DTFA to manage the Downtown Theatre. Following a period of negotiations and additional council direction, a new contract has been prepared for an initial three year term with the possibility of two extensions of up to eighteen months each (and each requiring council approval). The new contract includes provisions for additional reporting by DTFA, the development of a new market ing plan by DTFA (with city and stakeholder input) for the facility’s utilization , and updated insurance requirements . The new contract also requires DTFA to make changes to its operatio ns to improve its transparency and better model best practices for non-profit entities managing a city facility.

FINANCIAL IMPACT
The annual cost of the management contract is estimated to be $190,000 annually from the General Fund. $120,000 of this will be paid in the four installments of $30,000 per quarter to DTFA. Per the contract, the city contributes towards the payment of the utilities and based on past billing this expense is estimated to cost approximately $70,000 per year.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
City Council may vote not to give its authorization to execute the contract at this time.

COORDINATED WITH
City Manager’s Office, City Attorney’s Office, and Parks & Recreation

STAFF CONTACT
Dave Zellers, Director of Community & Economic Development (707) 428-7436
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Management Agreement

CITY OF FAIRFIELD

RESOLUTION NO. 2026-122

AUTHORIZING THE CITY MANAGER TO EXECUTE A MANAGEMENT AGREEMENT WITH THE

FAIRFIELD CENTER FOR CREATIVE ARTS BETWEEN THE CITY OF FAIRFIELD AND THE

DOWNTOWN THEATRE FOUNDATION FOR THE ARTS

WHEREAS, the City of Fairfield owns improved real property located at 1035 Texas Street, Fairfield, CA and commonly known as the Fairfield Center for Creative Arts (the “Center”); and

WHEREAS, the city desires to provide for the overall management and operations, including marketing and event coordination, of the Center to ensure the highest quality of cultural , entertainment, and civic programming for the public while maximizing the Center’s utilization and financial performance; and

WHEREAS, the Downtown Theatre Foundation for the Arts (DTFA) is a public non -profit 501c3 organization (ID#46-0564734) formed specifically to keep the theatre doors open and affordable to the community patrons and performers alike; and

WHEREAS, the City has negotiated a contract to retain the DTFA to manage the Center for an initial three year term with the possibility of two extensions, with the approval of City Council, of not more than 18 months each; and

WHEREAS, the DTFA has agreed to contract terms and conditions to ensure it operates the City’s facility as an exemplar of non -profit operations while also meeting or exceeding the City’s expectations for the Center’s utilization and financial performance.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The management agreement, substantially in the form attached, is hereby approved, subject to any clerical or clarifying changes consistent with the attached report and approved by the city attorney.

Section 2. The city manager is hereby authorized to exec ute the management agreement and take all steps to implement the agreement.

RES. NO. 2026-122

PASSED AND ADOPTED this 16th day of June 2026, by the following vote:

AYES: MEMBERS: BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________

ACTING MAYOR
ATTEST:
___________________________

CITY CLERK

CITY OF FAIRFIEID

MANAGEMENT AGREEMENT FOR THE

OPERATION AND MAINTENANCE OT

THE FAIRFIELD CENTER FOR CREATIVE ARTS
This Management Agreement (the "Agreement") is entered into as of July I,2026 (the "Effective Date") by and between the CITY OF FAIRFIELD, a municipalcorporation ("CITY"), and the DOWNTOWN THEATRE FOUNDATToN FOR THE ARTS, a California nonprofit public benefit corporation ("oPERATOR").

RECITATS
A. The ClTy owns that certain improved real property located at 1035 Texas Street, Fairfield, California, and commonly known as the Fairfield Center for Creative Arts (the "Center").

B. The CtTy desires to contract with the OPERATOR to provide overall management and operations, including marketing and event coordination, for the Center to ensure the highest quality of cultural and civic programming for the public.

C. The OpERATOR has offered to manage the Center for the CITY in exchange for the right to host performances or other events there and receive license and other user fees.

D. The CIW wishes to retain OPERATOR to manage the Center for a three (3) year term, with the possibility of two (2) additional extensions of no more than eighteen (18) months each upon the approval of City Council.

E. ClTy and OPERATOR agree that the primary objectives for OPERATOR's performance under this Agreement are to promote art, culture, and entertainment in the CITY and to maximize the public use of the Center.

NOW, THEREFORE, in consideration for the mUtual promises hereinafter set forth the parties hereto agree es follows:

,,

AGREEMENT
KEY DEFINITIONS.

The following terms shall be defined as follows for the purposes of this Agreement

1.1 Center. ,,Center" shall mean the Fairfield Center for Creative Arts, more particularly described in Exhibit B attached hereto and incorporated herein by this reference, including but not limited to the land, buildings, structures, and all appurtenances thereto, together with the equipment and other property listed in Exhibits E attached hereto and incorporated herein by this reference. 1 .Z Director. "Director,' shall mean the Director of Community and Economic Development of the City of Fairfield or an authorized representative thereof.

1.3 Equipment. "Equipment" shall mean the equipment directly used to support Performance and/or the operation of the Center; such Equipment may include the property of the DTFA or on loan to the DTFA as listed in Exhibit E. Equipment in the center not specifically documented as being property of the DTFA or a third party is understood to be in the ownership of the CITY. DTFA is liable for Equipment in the Center and must ensure it is properly insured, is maintained & replaced as needed, and does not cause harm to the Center or the use and safety thereof,
L.4 performance. "performance" shall mean an event at the Center that is open to the public, was listed in advance on the Center events calendar and has been advertised to the general public, including but not limited to community concert band and symphony concerts, musical theater productions, opera presentations, dramatic/comedy theater productions, children's theater productions, choral presentations, cultural music and dance productions, films, comedian performances, seminars, educational programs and film festivals or viewings. For the purposes of this definition, when a production includes a play, concert, or similar event that is performed multiple times, a Performance shall occur each time the play, concert, or similar event is performed.

Other capitalized terms shall have the meanings set forth below upon first usage. 2 APPOINTMENT OF OPERATOR

2.1 OpERATOR's Role. CtTy hereby retains oPERATOR as an independent contractor to manage and operate tt e c"nt"t;.no opEMToR hereby agrees to manage and operate the center as an independent contractor, on the terms and conditions stated in this Agreement. The parties agree that this Agreement is a contract for services only, and under no circumstances shall it be deemed a lease or conveyance of an interest in the Center or any other real property.
2,2 lmprovements. OPERATOR shall make no improvements, additions, alterations or changes (,,lmprovements") to the Center unless OPERATOR: (i) obtains the prior written approval of the Director, which approval may be granted or withheld in his or her reasonable discretion; (ii) complies with such terms and conditions as may be imposed by the Director; (iii) secures all applicable licenses, permits, insurance, and other governmental approvals necessary to complete the construction of the lmprovements; and (iv) causes all lrnprovements to be designec] anr] constructed so as to be consistent wath the currently-existing buildings

and improvements on the Center, unless otherwise specifically approved by the Director in writing. Unless lmprovements are (x) requested by ClW, (y) required by CITY's Capital Obligations in Section 6.1 below, or (z) included among maintenance for which CIW has some financialobligation under Section 5.2 below, OPERATOR shall bear the entire cost of the lmprovements.

2.3 Ownershio of lmprovements. Equioment. and Records. Ownership of all structures, buildings and/or lmprovement-omprising the Center, along with Equipment not otherwise documented as being otherwise owned, shall remain vested in the ClW. OPERATOR shallobtain written approvalfrom CIW prior to removing any Equipment from the Center. opERAToR acknowledges and agrees that all records, contracts, and resource contacts related to the operation and management of the Center are public records and are the property of the CITY'
3 ACCEPTANCE

3.1 Center Comolete. The OPERATOR acknowledges, agrees, and accepts that the Center is complete, ready to operate, and in good and proper working condition. Such acceptance will be subiect to an inspection of the Center by OpERATOR immediately before the Effective Date. ln the event of any disagreement regarding the contents of any Exhibit, OPERATOR and CITY will work cooperatively to resolve the disagreement and revise the Exhibits as appropriate. 4 TERM

4.1 Term. The term of this Agreement shall be three (31 years beginning on July 1, 2O26, and expiring on June 30, 2O2g (the "lnitial Term"), subject to earlier termination or cancellation as provided in Sectlons 4.3 and 10 of this Agreement.

4.2 Extension Ootions. The CIW may extend the term of this Agreement for up to two terms, with each extension term not to exceed eighteen (18) months. An extension requires approval by the city Council. lf an extension is approved, the CITY will provide written notice (the "Extension Notice") to oPERAToR at least six (6) months prior to the expiration of the tnitial Term or an extension term. OPERATOR has tharty (30) calendar days after the date of the Extension Notice to provide the CITY with written notice that OPEMTOR will not extend the lnitial Term and any extended term.

4.3 Earlv Termination.
(a) Notwithstanding the foregoing, CITY may terminate this Agreement if: (iIOPERATOR is in Default, pursuant to Section 10 of this Agreement, (ii) OPERATOR has failed to meet the deliverables, terms, and/or conditions of this agreement or any subsequent andlor related agreements, or (iii) the City Council determines that a material reduction in the City's fiscal resources prevents the City from paying the Operator's compensation. (b) ln the event that CITY terminates this Agreement pursuant to clause (ii) of Section 4.3 (a), CITY shall provide written notice to OPERATOR and an opportunity to cure pursuant to Section 10, and this Agreement shall terminate on the date that is thirty (30) days after the date of the

ClTy's termination notice unless OPERATOR has attempted to cure the default and said cure requires more than thirty (30) days to remedy. ln the event that CITY terminates this Agreement pursuant to clause (iii) of Section 4.3 (a), CITY shall provide OPERATOR written notice thirty (30) days prior to the termination date which should coincide with the end of the clTY's fiscal year, unless the clTY declares a fiscal emergency. (c) ln the event of such notice pursuant to clause (iii), OPERATOR shall have the option to renegotiate the Agreement to assume alloperational expenses and responsibilities for the Center.
(d) ln the event of termination, the OPERATOR shall vacate the Center no later than the effective date of termination. The CITY shall conduct a final inspection prior to the OPERATOR vacating the Center.

4.4 Destruction or Damase to Center. Notwithstanding any other provision of this Agreement, should the Center suffer destruction or extensive damage not covered by CITY's joint powers insurance program, which destruction or damage needs to be repaired in order for the Center to function, CITY shall have the right to terminate this Agreement by written notice to OPERATOR. 5 OPERATOR,S RIGHTS AND OBTIGATIONS.

S.1 Center Prosrammins. OPERATOR shall have the exclusive right to operate the Center and retain all license, admission, fees and other performance related income (such as concession earnings from programming occurring at the Center) during the Term hereof, provided that OPERAToR markets, promotes, and manages the Center as a community cultural center while workin8 to provide for both the maximization of the Cente/s utilization and financial performance in accordance with the following:
(a) performances. OPERATOR shall provide at least thirty-nine (39) Performances per CITY fiscal year. The OPERATOR will work to include a array of Performances coming from local, regional, and national performers and acts.
(b) public Use; Marketing. OpERATOR shall use its best commercial efforts to effectively market, promote, and schedule the Center for cultural, entertainment, and civic uses that benefit the public' oPERATOR shall retain discretion to schedule events or negotiate with event producers or performers to change dates, but once an event has been scheduled and the producer has entered into a booking agreement and/or rental contract with oPERATOR, the booking shall not be changed without the consent of the producer or performer; provided, however, that in the event the OPERATOR determines it is necessary or advisable to change a booking due to health or safety concerns, no such consent is needed.
(c) Events Calendar. opERAToR shall provide clfi with an up-to-date calendar of Performances and other events booked at the Center monthly. The Events Calendar of Performances shall be made public by the opERAToR on the cent€r website and kept up-to-date as Performances are scheduled, amended, or canceled.

(d) lnquiries. OPERATOR shall respond promptly to parties interested in renting the Center for performances. lf the Events Calendar shows that a date is available, the OPERATOR shall make the Center available for rentalor provide a written explanation why the Center is not available on the requested date(s).
(e) Fee Schedule. OPERATOR may charge reasonable fees for the use of the CENTER; provided, however, that OPERATOR shall provide CIW between May 1 and June I of each year, an annual fee schedule for review by the Director or designee; and provided further that the fee schedule shall be affordable for local non-profit performing arts groups. A general fee schedule with a range of fees and contact information to get specific rate information shall be publicly available and posted on the Center website.
(f) Financial Performance. The OPERATOR shall make all efforts to maximize the financial performance of the Center. The OPERATOR may not provide discount or special rates or any fee without approval of the CITY as discussed in Exhibit A. (g) Ticket Sates. OPERATOR shall provide for the sale of tickets to Performances through the Center box office, lnternet sales, and/or other means. OPERATOR is responsible for ensuring all ticket sales comply with the relevant laws and regulations.
(h) Gallery Space. The Center's Gallery Space and lobby area, as identified on Exhibit B, shall be used for art displays, performances, and/or other events, and shall not be used as an otfice. (i) Open House. The OPERATOR shall hold two "open house" events per year at the Center at its own expense and invite the community to engage with its staff and Board of Directors, and to promote upcoming events at the Center and the use of the facility. (r) Air Force Band. OPERATOR shall permit the Air Force Band to use the Center without any fees for one (1) public performance each calendar year if said band wishes to do so, provided that the band schedules its performance in accordance with the Center's scheduling policy. (k) Utilities. OpERATOR shall be responsible for arranging for and paying the cost of all utility services for the Center, including but not limited to, water, gas, electricity, and sewer. CITY shall reimburse 9pERATOR on a monthly basis for sixty percent (50%) of the total monthly cost of utilities. (l) coordination with clTy. opERATOR shallcoordinate and cooperate with the clTY as necessary in the performance of its obligations hereunder.
(m) Business License. OPERATOR shall maintain a valid City of Fairfield Business License during the duration of the Agreement; the Business License must be renewed annually in accordance with the City of Fairfield Municipal Code.
(n) capital campaign. oPERATOR shall coordinate and cooperate with all clTY efforts for a capital campaign to support both the deferred maintenance and new investment in the facility in accordance with the CITY's policies for capital campaigns and naming rights.

(o) Alcohol sales. opERAToR shall coordinate with the clTY and follow allapplicable local, state, and federal laws for the sale of alcohol at the Center. (p) lllegalsubstances. OPERATOR shall ensure that the use of illegalsubstances are not used, stored, or sold at the Center.

5.2 BuildineMaintenanceServices.
(a) ClTy shall maintain, repair, and replace any and allequipment, windows, plumbing, electrical, fire and safety systems, roof, pest control, HVAC, exterior trash bins, trash enclosure, and all other systems currently present in the building in accordance with the attached maintenance schedule in Exhibit D-2; excluding any custodialwork such as, but not limited to sweeping mopping, vacuuming, emptying trash, cleaning windows, exterior cleaning, and carpet cleaning. Any repair with a total cost exceeding S5,OOO (a "Major Repair Cost ltem"), will be considered the CITY's Capital lmprovement obligation under Section 6.1; provided, however that the Director shall have the discretion to decide whether and when to undertake a Major Repair Cost ltem, with the intention of prioritizing issues that impact the safety, health and welfare of the OPERATOR and patrons of the facility. (b) OpERATOR shall maintain, repair, and replace all theatre-specific equipment in accordance with Exhibit D (the "TechnicalTheatre Equipment Maintenance Schedule"). OPERATOR shall also be responsible for the day-to-day janitorial and maintenance duties listed in Exhibit D (the "FCCA Janitorial and Maintenance Duties"), Equipment that is replaced by OPERATOR shall become the property of CITY unless otherwise documented and agreed upon prior to the termination of the agreement. opERATOR will not be responsible for maintaining and repairing the Center exterior landscaping or Center parking lot areas (the "Public Areas"); provided, however, that OPERATOR shall be required to keep the outdoor courtyard and walkways of the Center in good operable, usable, and sanitary order.
(c) OPERATOR shall maintain, repair, and if it desires, replace the propertr andlor Equipment as listed in Exhibit E entarely at OPERATOR's expense. Property andlor Equipment permanently affixed to the Building that is replaced by OPERAToR shall become the property of the City unless otherwise agreed upon and documented prior to the termination of this agreement. Under no circumstances shall the maintenance, repair, or replacement of DTFA or third party property and/or equipment be considered a Major Cost ltem for which CIW is responsible. (d) Both parties shall engage in responsible and professional risk management activities to the greatest extent possible to minimize the exposure to claims and liability on behalf of OPERAToR and the ClTy. Such risk management efforts shall include, but not be limited to, cooperating with CITY as the CIW's building and maintenance officials.

5.3 FoundationOrsanizationalWork.

As a condition precedent to the effectiveness of this Agreement, OPERATOR shall maintain its status as an exempt 501 (c) 3 organization and shall:

(a) Ensure, through fundraising and business operations, that the OPEMTOR has the financia! capacity to legally and properly operate as a 501 (c) 3 organization and as an employer in the State of California.
(b) Pay the anticipated expenses to meet or exceed the contract obligations and expectations of the ClTy and collaborate with the CITY on a Capital Campaign for the Center, (C) Hold Board of Directors meetings at least once a quarter and ensure that designated CITY representative(s) may attend the Board of Directors meetings. (d) Make available the President, Executive Director, and other staff as appropriate for a meeting with CITY representative(s)on a monthly basis'
(e) provide quarterly financial reports to the CITY to include invoices paid, payments received, revenues, and personnelexpenses, The CIW may request clarification and backup documentation to verify information in financial reports. These reports shall be submitted to the Director with the quarterly invoice from the oPERATOR to the clTY. (0 provide an annual report to the CIW between July 1 and July 31 of each year that includes the following information from the prior twelve (12) month period:
a. lnformation on the Performances for the prior twelve (12) months, ticket sales, and revenue for each Performance, as well as information on the total number of and types of Center users.
b. Most recently filed IRS Form 990.
c. Year-over'year financial performance documentation'
d. Annual documentation of active Director and Officer (D&Ol lnsurance and all other required insurance as detailed an Exhibit F.
e. Acknowledgment of any financial or personal relationships between the OPERATOR's Board of Directors and staff and any individuals andlor entaties that utilize the Center. f. Any additional informataon requested to be included by the CITY not less than sixty (60) days prior to the annual report due date period-

5.4 Food and Beveraee Proeram. The OPEMTOR shalldevelop a comprehensive concession program to include contract partnershipr *itn downtown and local restaurants, wineries, and other local food & beverage providers when applicable.

S.S Comoliance with Laws. OPERATOR shall comply with all municipal ordinances and all state and federal laws and ,"gulrtionr applicable to the operation of the Center. OPERATOR shall not knowingly permit any illegal activities to be conducted at the center. lf any permits or licenses are required for an activity of OpERATOR under this Agreement, OpERATOR shall obtain all such required permits or licenses from the appropriate agency before undertaking the activity.

5.6 OpERATOR's Oblieation to Refrain from Discrimination. OPERATOR shall not discriminate against any person or group of persons on account of age, race, color, creed, religion, ancestry, national origin, gender, sexual orientation, or disability in the performance of OPEMTOR's duties and obligations under this Agr."r"nt. Neither OpERATOR nor any person claiming under or through it shall establish or permit any practice of discrimination in the hiring of staff, selection of vendors and operators, the access to and use of the Center, or in the performance of OPERATOR's duties and obligations under this Agreement.

5.7 Siens. OPERATOR shall not change exterior signage without prior written CITY approval.

S.8 No Assisnment. OPERATOR acknowledges that the CITY is entering into this Agreement in reliance on the unique skills, reputation, experience, and business philosophy of OPERATOR and the personal qualifications of the officers and employees whom OPERATOR has designated to implement this Agr'eement.

Consequently, OpERAToR shall not assign all or any part of its rights or obligations under this Agreement without the prior written consent of the Director, which consent may be withheld or conditioned in the reasonable discretion of the Director. Notwithstanding the foregoing, OPERATOR shall be allowed to hire staff, consultants, or contractors for specific tasks to assist OPERATOR in implementing this Agreement.

5.9 prevailinq Waees. OPERATOR shall comply with any prevailing wage law of the State of California as applicable to its actavities under this Agreement, including but not limited to any determination issued by the california Departmcnt of lnrjustrial Relations regarding the operation and maintenance of the Center and the construction or installation of any lmprovements. 6 CITY's RIGHTS AND OBLIGATIONS

6.1 Caoital lmorovements. CITY will be responsible for replacing all capital improvements with a useful life of five (5) y.'.rt or, more, including but not limited to, the roof, HVAC, carpeting, foundation and other building fixtures at clTy's expense if clTY reasonably determines that such replacements are necessary due to age and use; provided, however, that CIW shall have no obligation to pay for the replacement of capital improvements that need to be replaced due to OPERATOR neglect or damage.

6.2 ClTy Access to Center. CIW shall have the right to access the Center for any repair/maintenance to CITY's telecommunication equipment or connections or to conduct maintenance activities in accordance with Section 5.2, al all times; provided, however, that CITY's activities during such access shall not unreasonably interfere with Performances. CITY will provide OPERATOR reasonable advance notice of such access.

6.3 lnspections. CtTy shall have the right to conduct regular inspections of the Center, including, but not limited to, the equipment, plumbing, electrical, fire and safety systems, roof, pest control, HVAC, and all other systems currently present in the building. CITY will provide OPERATOR reasonable advance notice of such inspections. OpERATOR may be required to provide appropriate staff during inspections to respond to questions about maintenance and repair in connection with the requirements of Section 5'2'

6.4 ClTy's Use of the Center. OPERATOR agrees that the CIW shall have use of the theater (including house and stage), Rehearsal Room, or lobby portion of the Center for CITY events up to twenty'five (25) times each year at no cost to the CITY. CITY's use of the Center shall be limited to CITY functions and may not be a:signed to otl.rers. one member of 0PERATOR'S personnel shall be provided to assist at clw'events at

no charge to the ClTy. ln the event extra opERATOR personnel are required in oPERATOR'S discretion, the clTY shall pay the then-current hourly fee for each extra personnel.

6.S When using the Center for its own use, CITY will be responsible for the related setup and clean- up of the lobby and Rehearsal Room. oPERATOR will be responsible for the setup and teardown of the theatre (house and stage), with assastance from CITY staff as needed'

6.6 The CIW shall schedule events in advance to the extent reasonably feasible to prevent conflicts.

ClTy will make every effort to schedule events and provide OPERATOR with at least three (3)weeks advance notice. ln the event shorter notice is given, OPERATOR shall make its best efforts to accommodate the request. OpERATOR will make every effort to be a contributing member of the community and a supporter of the Heart of Fairfield Specific plan's implementation, as well as of community civic & philanthropic organizations desirous of utilizing the Center's space' 7 OPERATOR,S COMPENSATION
7 .1 performance-based Fee. CITY shall pay OPERATOR a fee of 530,000 per quarter based upon performance in the prior quarter; the opERAToR shall ensure there are 39 Performances at a minimum per city fiscal year in addition to meeting all other contract obligations. ln no event shall the fee exceed 590,000 per quarter
l.Z euarterlv pavment. The operator shall invoice the City by the twentieth (20th) business day of each quarter and provide documentation of performance from the prior quarter as well as all required reporting. The City shall process the invoice and provide payment within twenty-eight (28)business days upon receipt of the invoice and performance documentation. For the purposes of this agreement, the quarters shall follow the CITY fiscal year, which begins on July 1 and ends on June 30 (i.e., July/August/September; October/November/December; January/February/March; and April/May/une)'

7.3 Reconciliation. The clw and oPERATOR shall reconcile the Quarterly Payments for the year against the actual performances within thirty (30) days of the end of each fiscal year. The clTY may offset the subsequent year's first and/or second Quarterly Payment by the percentage of underperformance of the minimum annual Performance requirement.
8 FINANCIAT AND BUSINESS RECORDS
g.1 Financial and Accountins procedures. OPERATOR shall maintain a method of accounting for all the revenues and expenses in connection with the operation of the Center, which shall correctly and accurately reflect the revenues and disbursements made by OPERATOR for the operation of the Center' oPERATOR shall provide clTy with quarterly reports of revenue and expenses for the operation of the center. opERATOR shall establish and implement adequate internal controls for the center's operations. The method of accounting established for the operation of the center shall be separate from the accounting system used for any other program operated by opERAToR. such method shalt include the keeping of at least the following documents:
(a)
inventory;
Regular books of account, such as general ledgers, showing fixed assets and equipment

(b) Journals including any supporting and underlying documents such as vouchers, checks, tickets, bank statements, etc., and
(C) Data necessary for State and Federal income tax returns and sales tax returns and checks and other documents proving payment of sums shown'

8.2 Audit of Records. All documents, books, and accounting records kept by OPERATOR pursuant to this Article g shall be open for inspection by CITY at any reasonable time during the term of this Agreement and for at least five (5)years thereafter. ln addition, CITY or its authorized representatives may, from time to time, and at their own expense, conduct an audit of the books of the operation of the Center and observe the operation of the business, The CITY shall use reasonable efforts to minimize the interruption with the normal operation of the Center during any inspection or audit performed pursuant to the provisions of this Section and agrees to provide for no less than five (5) working days advance notice of such inspection.

8.3 Annual Financialstatements. OPERATOR shall submit financial statements prepared by a Certified public Accountant for the operation of the Center to CITY within one hundred eighty (180)days after each of OpEMTOR's fiscal years. These financial statements are in addition to the financial information required both quarterly and in the annual report detailed in Section 5.3. g.4 public Records. OpERATOR acknorvledges that all information obtained in connectaon with the clTy's inspections of the records or audits may be or become subject to public inspection and/or reproduction as public records.
9 INSURANCE AND HOLD HARMLESS

9.1 tnsurance. OPERATOR shallcomply with the requirements outlined in Exhibit F. g.2 Waiver of Subrogation, The parties release each other, and their respective authorized representatives, from any claims for damage to any person or to the Center and the buildings and other improvements comprising the center, and to the fixtures, personal property, improvements, and alterations in or at the Center, that are caused by or result from risks insured against under any insurance policies carried by the parties and in force at the time of any such damage.

9.3 Hold Harmless
(a) OpERATOR shall hold harmless, defend, and indemnify CITY and its elective and appointive boards, commissions, officials, officers, agents, employees, and volunteers from and against any and all liability, loss, damage, expense, costs (including, without limitation, any fines imposed by administrative or regulatory bodies, and costs and fees of litigation) of every nature arising out of or in connection with: (a) the negligent or willful misconduct of OPERATOR or its officials, officers, agents, employees, and volunteers; (b) OPERATOR's performance of its obligations and conduct of its agents hereunder; or (c) OpERATOR's failure to comply with any provision of this Agreement; except such loss or damage which was caused by the negligence or willful misconduct of the CIW or its officials, officers, agents, employees, and volunteers.

(b) The acceptance by CITY or deposit with CITY by OPERATOR of any of the insurance policies described in this Article 9 shall not relieve OPERATOR of its obligations under Section 9.3(a), which shall apply to all damages and claims for damages of every kind suffered, or alleged to have been suffered, on the Center or in connection with the operations of OPERATOR, regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages. Nothing in this subparagraph 9.3(b) shall be deemed to interfere with the operation of the mutual Waiver of Subrogation in Paragraph 9.2 above. 10 DEFAULT
1 0.1 OpERATOR,S Default. The occurrence Of any One or more of the following events, if not cured within thirty (go) catendrt dry (rnless otherwise written consent is granted by clTY) any time permitted after written notice thereof from the CtTy to opERAToR, shall constitute a default and breach of this Agreement by OPERATOR:
(a) OpERATOR's abandonment of its duties for ten (10) calendar days or more, or OPERATOR's vacation of the Center;
(b) OPERATOR's failure promptly and fully to perform any other covenant, condition, or agreement containecl in this Agreement where such failure continues for thirty (30) calendar days after written notace from ClTy to OpERATOR or, in the event that any such failure is of a nature such that it cannot be remedied within thirty (30) calendar days, OPERATOR's failure immediately to commence and thereafter continuously to pursue to completion a remedy of such failure; (c) the levy of a writ of attachment or execution on this Agreement or on any of the property of OpERATOR located in or on the Center, and such levy or execution is not stayed prior to the enforcement of such writ of attachment or execution;
(d) the making by OPEMTOR of a general assignment for the benefit of creditors, or of an arranBement, composition, extension, or adjustment with its creditors; or (e) the filing by or against OPERATOR of a petition for relief or other proceeding under the federal bankruptcy laws or state or other insolvency laws, where the same is not withdrawn or dismissed within forty-five calendar (45) days, or the assumption by any court or administrative agency, or by a receiver, trustee, or custodian appointed by either, of jurisdiction, custody or control of the Center or any substantial part of the assets or property of oPERATOR, where such iurisdiction, custody or control remains unrelinquished, unstayed or unterminated for a period of forty'five calendar (45) daYs.

10.2 ClTy,s Default. ClTy's Default. The occurrence of any one or more of the following events, if not cured within any ti.. p.rmitted after written notice thereof from the OPERATOR to ClW, shall constitute a default and breach of this Agreement by CITY:
(a) clTy,s failure to pay any sums payable under this Agreement when and as the same shall become due and payable, and such failure shall continue for a period of thirty (30) calendar days after written notice (specifying the item not paid) thereof from OPERATOR to CITY;

(b) ClTy's failure to comply with any of the covenants, agreements, terms, or conditions contained in this Agreement, and such failure shall continue for a period of thirty (30) calendar days after written notice thereof from OPERATOR specifying the nature of such failure; (c) lf ClTy shall become insolvent or file any debtor proceedings, or should any adjudications in bankruptcy be rendered against CITY, or should take or there be taken against CITY in any court pursuant to any statute either of the United States or of any State a petation in bankruptcy or insolvency or for reorganization or for the appointment of a receiver or trustee of all or a portion of CITY's property; or
(d) tf ClTy makes an assignment for the benefit of creditors, or petitions for or enters into a reorganization or other arrangement regarding its debts' 11 APPROVAIS
11 ,1 Aoprovals. Except as otherwise provided in this Agreement, a consent or approval referred to herein of either party shall not be unreasonably withheld or conditioned. whenever either party has called upon the other to execute and deliver a consent or approval in accordance with the terms of this Agreement, the failure of such party to respond to the demand within five (5) business days after written request therefor is given in accorclance with the terms hereof, or such other period as specifically set forth.in this Agreement, shall be deemed to be a consent or approval. ln the event that either party refuses to give its consent or approval to any request by the other, such refusing party shall indicate by written notice to the other the reason for such refusal unless this Agreement permits the consent or approval to be withheld without cause or in the sole discretion of either party.

11.2 No Waiver. Neither ClTy's execution of this Agreement nor any consent or approval given by ClTy hereunder in its capacity as a party to this Agreement shallwaive, abridge, impair, or otherwise affect ClTy,s powers and duties as a governmental body. Any requirements under this Agreement that oPERAToR obtain consents or approvals of clTY are in addition to and not in lieu of any requirements of law that OpERAToR obtain approvals or permits. However, CITY shallattempt to coordinate its procedures for giving contractual and governmental approvals so that OPERATOR'S requests and applications are not unreasonably denied or delayed.
12 NOTTCE
Any notice, demand, reguest, consent, approval or communication that eather party desires or is required to give to the other party shall be in writing and shall be deemed given as of the time of hand delivery to the addresses set forth below, or three (3) days after deposit into the United States mail, posta8e prepaid, by registered or certified mail, return receipt requested. unless notice of a different address has been given in accordance with Article L2, all such notices shall be addressed as follows:
lf to CITY:

Director of Community and Economic Development
CITY of Fairfield
1000 Webster Street
Fa irfield, California 94533

If to OPERATOR:

Downtown Theatre Foundation for the Arts
1035 Texas Street
Fairfield, CA 94533
13 Exhibits.

13.1 All Exhibits attached hereto are incorporated herein by this reference as if fully set forth hereiu provided, however, in the event that at the time of the execution of thls Agreement any of the Exhibits to be attached are incomplete, the parties shall use their best efforts to complete such Exhibits at the earliest possible date. To the extent this Agreement may be rendered unenforceable by the lack of completion of any of the Exhibits, such defect shall be cured as such incomplete Exhibits are made complete in accordance with this Section, except to the extent that such Exhibits are deemed and stipulated by the parties to be complete on the execution of this Agreement by the parties hereto, lf any Exhibits are subsequently changed by the mutual written agreement of the parties, the Exhibits shall be modified to reflect such change or changes and initialed by the parties. Notwithstanding anything to the contrary in this Agreement, the Director is authorized to mottify fxhibit A, C, D, and E with the agreement of the OPERATOR, to accurately reflect any changes, including but not limited to additions, removals, and alterations to the equipment and other personal property listed therein.

13.2 Entire Agreement. This Agreement and the Exhibits hereto embody the entire agreement and understanding of the-p.rti"s relating to the subiect matter hereof and supersede all prior representations, agreements, and understandings, oral or written, relating to such subject matter.

13.3 Amendment and Waiver. This Agreement may not be amended or modified in any way except by an instrument in writing executed by all parties hereto; provided, however, either party may, in writing, (i) extend the time for performance of any of the obligations of the other, (ii) waive any inaccuracies and representations by the other contained in this Agreement, (iii) waive compliance by the other with any of the covenants contained in this Agreement, and (ivl waive the satisfaction of any condition that is precedent to the performance by the party so waiving of any of its obligations under this Agreement. 1g.4 No partnership or Joint Venture. Nothing contained herein shall be deemed or construed by the parties hereto or by any third party as creating the relationship of (i) a partnership, or (ii) a joint venture between the parties hereto.

13.S Severabilitv. Except as expressly provided to the contrary herein, each section, part, term, or provision of this Agreement shall be considered severable, and if for any reason any section, Pdrt, term, or provision herein is determined to be invalid and contrary to or in conflict with any existing law or regulation by a court or governmental agency having valid jurisdiction, such determination shall not impair the operation of or have any other effect on other sections, parts, terms, or provisions of this Agreement as may remain otherwise intelligible, and the latter shall continue to be given fullforce and effect and bind the parties hereto, and said invalid sections, parts, terms, or provisions shall not be deemed to be a part of this Agreement'

13.6 Survival. Allcovenants, agreements, representataons, and warranties made herein shallsurvive the execution and Oetivery of (ilthis Agreement, and (ii) all other documents and instruments to be executed and delivered in accordance herewith, and shallcontinue in fullforce and effect.

13.7 Construction and lnterpretation of Asreement. This Agreement shall be governed by and construed under the taws of the State of California. Should any provision of thas Agreement require iudicial interpretation, it is agreed that the court interpreting or considering the same shall not apply the presumption that the terms hereof shall be more strictly construed against a party by reason of the rule or conclusion that a document should be construed more strictly against the party that itself or through its agent prepared the 5ame.

13.g lt is agreed and stipulated that all parties hereto have equally participated in the preparation of this Agreement and that each party consulted legal counsel before the execution of this Agreement.

13.g Captaons. Captions, titles to sections, and paragraph headings used herein are for convenience of reference and shall not be deemed to limit or alter any provision hereof' 13,10 Counterparts. Thls Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same Agreement' [Signatures oppeor on the following poge']'
'

ll{ WTilEstiryHERESF,the underlgned haveexecutedl6Flgruementat Falrlleld, Callfornla, asof the datefirstwrltten abwe.
gTTOFFAIRFIEID,
a munldpalorporatlon
Devld Gassauny
Clty Managsr
ATTElif:

CITYCICTIT
D4trTfWII ilEATRE FOU]IDATIOII FOR TflE ARTS,
a Callfumlr nonprcftt publlc beneftt oorpontlon
,
Presldent
a
a
GencnlManrger

A.

B.
c.

D.

E,
F.

LIST OF EXHIBITS
Soecific Contract Deliverables
Descriotion of Center
OPERATOR Samole Fee Schedule as of Mav 19. 2026
Maintenance Schedules
Equioment Lists
lnsurance Reouirements for Fairfield center For creative Arts

Exhlblt A

SPECIFIC CONTRACT DETIVERABTES
ln addition to the terms, conditions, and deliverables herein, this exhibit includes additional andlor further specified deliverables that are to be completed as part of the new contract between the CITY and the OPERATOR.

1. Wathin one hundred twenty (120) calendar days of the contract Effective Date, the oPERATOR shall provide the C|TY with a copy of its by-laws incorporating the following amendments:
. a. Amend its by-laws such that no individual can serve more than three consecutive years as president of the Board of Directors; an individual may be appointed to President again after a twelve (12) month Period'
b. Amend its by-laws such that the term of a Board of Directors member is three (3)years and that no individual can serve more than three (3! consecutive terms on the Board of Directors. An individual may be reappointed to the Board of Directors after a one (1) year hiatus.

2. Within ninety (90) calendar days of the contract effective date, the OPERATOR shall provide the CITY with an updated copy of the rental colltract for the Center to include the rates for the spaces, equipment, and services availabte as part of the center; the final contract form is subject to the oPERAToR's legal and insurance apProvals.

3. Within one hundred twenty (120) days of the contract effective date, the OPERATOR shall:
a. Update its website to include a section listing the members of its Board of Directors, its by'laws, its ratified Board of Directors meeting minutes, its annualreport to the CITY, its most recently filed IRS 990 form(s), and the rental contract for use of the Center. Going forward, the OPERATOR shall maintain this information and updates thereof for a period of five (5) years.

4. Within one hundred and twenty (120) days of the effective contract date, the CITY and the OPERAToR shall agree upon a list of pre-approved entities that may receive discounted rental rates when utilizing the facility; additionally, the OPERATOR and CIW will agree upon the circumstances when such discounted rental rates will be permissible for utilizing the facility. This includes any entities eligible for the ,,Resident Company" rates. Approval by the CITY shall come from the Director' The list of entities and circumstances shall be reviewed, revised, and renewed annually by the CITY and OPERATOR'

5. Within one hundred eighty (180)days of the contract effective date, the OPERATOR shall provide the CtTy with a copy of its adopted Human Resource Procedures and Policies.

6. within one hundred and eighty (180) days of the effective contract date, the OPERATOR shall provide the CtTy with a comprehensive marketing plan for the Center that will include the means and methods for promoting the availability of the Center for use a performing arts and civic space as well as promote the programring o..rrring at the Center. Additionally, the marketing plan should address how the OPERAToR will be conducting outreach to attract new performers and users to the Center as well as key performance indicators to measure the efficacy of the marketing plan.

t. Withinonehundredeighty(180)daysoftheeffectivecontractdate,theC|TYandOPERATORshall prepare a capital campaign to address the deferred maintenance and improvement of the Center; the capital campaign shall be conducted ln accordance with the CIW's policy on capital campai8ns and naming rights. The capital campaign shall launch no later than one (1)year after the effectlve date of this agreement or final approval by Fairfield City Council, whichever occurs later. g. During the term of the contract, the clw AND oPERATOR will review Exhibit D and Exhibit E and make changes as necessary. The CtW AND OPERAToR shall update Exhibit E to reflect the disposition of any equipment installed in the Center that has become obsolete and has been replaced by DTFA (either directly or through a loan of equipment) within the first year of the term of the contract. g. Not later than July 3L, zo27,the oPERATOR shall provide its first annual report to the clTY. Annual reports shall be due each year and the contract will remain in force and effect by July 31 of each subsequent calendar Year.

Exhibit B

DESCRIPTION OF CENTER
A 22,OO0-sf building (ApN o03o-235-O1O) located at 1035 Texas Street, Fairfield, california 94533. The property consists of a theatre (including stage & tech booth), gallery and entrance lobby, kitchen, administration offices, maintenance shop, storage rooms, public restrooms, green room lobby, dressing areas, rehearsalroom, an audiovisualcontrol room and studio, and an outdoor courtyard area.

Frlrfleld centcr for Crcetlve Arts
,ort tir^c ar.
t-.

N
lTt...
fNt(
I *-., I
*4
TffiT
I
I
I r",,,r,,t,
l*l
[:TVl
'i
ila ' -t
ert|D
.t
ro
F
h
.{J.
.Ft
rlra.fi
uFf

Exhibit C
oPERATOR SAMPLE FEE SCHEDULI As PROVIDED ON MAY 19,2025 DT VVORK-UP FEE SCHEDULE (DRAFT REVISEO 4nu26l
Lobby Fee for Selling
[,lerch or 15%
Courtyard (W theatre
rental)
DescriptionRate
Solano
County
Resident
Non-
Resident
Resident
CompanyNOTES

EVENT DAY RENTAL
Rates are for 8 hour days unless noted
Thealre: Mon-Thurs
Base Rent$800/daY$1,300/day$300/day
Theatre: Fri-Sun Base
Rent$1350/day$1.800/day$300/daY
'Building Overtime Rent$1 50/hr$200/hr$50/hrStarts after Shrs $50/day
$50/day
$7S/day$25/daY
$100/day$30/day
Rehearsal hallw/
Theatre rental$50/daYS150/day$25lday

REHEARSAL DAYS/SEPARATE ROOM RENTAL
Theatre Spae,e
Rehearsal Hours$50/hr$80/hr$2O/hr2 Hr Minimum
Courlard Only'(Shorv
Event)$75/hr$100/hr$50/hr4 Hr Minimum
Courtyard OnlY'(Basic
Event)S50/hr$75/hr520/hr4 Hr Minimum
Rehearsal Hall OnlY$30/hr$5O/hr$20/hr4 Hr Minimum
Lobby/Gallery OnlY$40/hr$60/hr$30/hr4 Hr Minimum

STAFFING
Technicians"$30 Per
Hour
$30 Per
Hour4 Hr Minimum
House Manager$25 Per
Hour
$25 Per
Hour
Could say included in
Base Rent
Rehearsal Attendant$25 Per
Hour
$25 Per
Hour2 Hr Minimum
Box Office Staff$22Per
Hour
$22 Per
Hour

ADMINISTRATIVE & ADDITIONAL EQUIPMENT
$100 $50 Late Booking Fee
(within 45 days of event)
$75 $50 Box Oflice Set Up Fee
$35 $2s Box Office Change Fee
Per week $20Free $10 Marquee Posting
$50 + Labor $100 +
Labor
$200 +
Labor Pit
tu
Tuning extra if outside
of basic maintenance $225$100 $200 Baldwin Piano
$10/Unii$15/Unit Risers
$1 s0 s32s $300 Projector (First DaY)
$25lday$1O/day $15/daY ltrorector (after day 1)
$75 + labor$100 + labor 90x120 Projector
Screen
$15 per
effect
$20 per
eff€ct
Specialty Lighting Efiect
(i.e. strobe, UV)
$50 per day$20 per day $30 per day Hazer
$50 per day$20 per day $30 per day Snow Machine (2
machineg offered)
$10 per day S1 5 per day$20 per day Bubble Machine (4
machines)
$5 per daY +
labor
$15 per day
+ labor
510 per day
+ labor Spotlight
Ticket Stock
$2S/rental $2S/rental Expendables
$2S/day $100/day Janitorial$7S/day
$6/ticket $6/ticket $6/ticket Facility Fee
w/preservation fee
$500 $300 Cleaning Deposit

Use Deposit$400$500
Applies only to base
rental space rates, not
labor, deposits, fees,
administralive, or
additional equapment.

Resldent comPanies do
not qualary.
25% Non-Profit Discount

Exhibit D
Maintenance Schedules
D1- Technical Theatre Equipment Maintenance Schedule
D2 - Building Maintenance Checklist and Preventative Maintenance Checklist D3 - FCCA Janitorial Maintenance Duties

EnlUTDl
TEC}I{ICAI THEATIE EQUIPiIEI{T MAINIET{AIICE SCHEDI'U
(lo b plomed bf Wofikd qn ftttnd tr,ll o? @ntuctor.t
Atrrtdllohr hr,nE drltBI
Soil
Alrl7l2Prcrrulc !.t
Rrdbl Arm 9rw2.5l..7,8L2.3.5.6.?,8
Durt colcctot1,2.?.8IEmptv&pcndl{ on
ll3A
Lumberrrk212t
2l n*2l2l$tctycrbh
U8itheCrblc
Srcrft rck
2l2l2LDo/trnhcrbh
Hldrm]4Et
7,
ro.129.r_0.1?_,! __ .

1.24 floc&rr77
2,5,8,202.5.8,20Rcpf ora
2,222,22brscl foe
llltrumcfltt
dlmmcrcheck 0vcrPrc
AP2Prcdpw
tdlosSpots1.13,52,5,'Stacd cqrc<tlywlth
dusl cocr
ic bmp rs Houlc Udth3
tlxturci

1.2,5t,2,sL2,s,2.

Hancc rnd tpbby
Dlnmerrlcl
5J3,7Y-Ugm
Mdn tl$tltg
sYltcmdht t.cl
5,15.t
esmcdcd
Unbotft:prcrr
contrclhr
555.7

5.t
Storcd corcctly rlth
dustocr
IFUg.ts.tPocrhstocd
Fa M.cllnat5,53.5,t3.5.8.r0
55rftcr G{tttt
ut.p..ttcr
tun
Rclldrh23

1.3 rnd
ll,tth
TrrFL31,3lmprtrnt
$orr
p.c
O.dl.ltrl Pl CcrcrL3L!L3
ETT-
hporlril port of pre
$ow
f tcCu.trh Chlnml1,3,r,2413,24Irnport.nt p.rt oa Ptc
rhow
Cr6low,7,2a7,211,21,tGotl$

BI
Une1.5,7,8,11l,s,7,E,ll1,5,7,E,11,13.18Watdr for frryl4 and loclsIr,5,7\5;l
1,5,7
lt18a3
Under Hutg55,8,t 1,t3,Abnonnal

5.131,1r,13,18
Pldt uo llner1.11,13.18
lftC( Bloclsr,23,5,71,23,5,7Cleen
Herd Bloclsr.2.5,7.u,U,rEWatch lorcrosred cable
Cablc
A.bor
1,3,1?rE-,-11
1,5r.5
17 l{o blndlnn 7r&l
-
12,5 luqne
flre Curtrln
L,2,5
7,87,87.8.24v|Cltum
C.ounteilrllght
stora8e
7,2L7,2L7,21Wc5,ht steclcd cvcnly
Ecrm Clrmp Rfglng
Polntt
l3t3
7Clcrn wcry 5 Yeat3 Fltc
7C.Grt
557
55,,,17
ctc577
C'brr cofli lntc.tom557,L6
Mycr Powered
rpcrker
517s,'ts,7,8,\7
Audlo Consoles5173,?s,7,8,17Stored conectlywlth
dult cotrcrs
Procr$h3@tr5,7v75,7,8,t7
Smart Swltchs,,

5.7 5,75,7,E,L7
DSPs,75,7.8,17
Dcdktrcd 130
cirrultc
7 7,8
Porer suPPly Fllter7Vruum dust llllcrg
75,a3
tt
ruir-da: nFeri
PLm1,3,S,7t3
ICD P.oiector1,5,7lrs,,L,5,7tt
ncedcd
tlrst Aid Kltt 16)r8l8l8t3
Housc7,247,247,24
Code3

rnd lacult 1
3 or GrccsSiYC 2for
crrcled or brolren rrelds
5 locl tctutnsor
7 Clcrn rnd
9 11 Chcct.l|d
t2
t3
oll lublc$cd lnd
lo
or crcc!3h,r wclt la t{o
l5
t7
mrntnlor 18
erdlkrtbn19
20 to
lnstrlled 22
Rc0nlch
24 PrrFlru @de

EXHIBIT D-2

BUITDING MAINTENANCE CHECKTIST
AND PREVENTATTVE MAINT€NANCE CHECKUST
CIW's Essential Dutles and Responslbilities
Test and maantain allemergency systems and equipment
Have knowledge of water & gas meter cutoffs and fixture cutoffs and sewer clean'outs Perform light electrical repairs on atems such as:
o Appliances
o Fixtures
o Switches
o Outlets
o Circuits, etc.

Perform light plumbing work such as:
o Replacing fittings, etc.

Perform carpentry work such as:
o Fitting doors
o Freeingwindows
Maintain all HVAC equipment
Perform limited extermination work as necessary
Repair concrete, masonry, roof, fencing, and other buildinS structures as required.

Keep accurate records of preventative maintenance required Monthly inspect all building and common areas, perform repairs as required OPERATOR's Essential Duties and Responsibilitles
Have knowledge of water & gas meter cutoffs and fixture cutoffs and sewer clean-outs Perform light plumbing work
such as: o Clearing
stoppages
Replace broken glass, tile, carpet, screens, garbage disposals, fixtures, appliances, locks, etc. o Work to be performed by qualified and trained City or OPERATOR staff or contractor; and cost to be assumed by the OPERATOR
Paint, interior and exterior as required
Perform carpentry work such as:

o Replacangand building shelves
. Perform custodial work in allareas including
o SweePing
o MoPPing
o Vacuuming
o Emptying Trilsh
o Cleaning Windows
o CarPet cleaning, etc.

Bulldine Maintenance Checklist
CIW's Duties and Responsibilities
1, Maintain Fire Escapes
Have an industry professionat inspect and service fire escapes annually

2. Maantaan central smoke I Fire Alarm Systems & smoke Detectors . Maintain and re-tag fire extinguishers

3. Properly Maintain Security Provision
. such as - security Bars, Gates, Entrance/Exit Doors & Door Closer . Alt security bars must be operated (able to open) from the inside with a fully operational manual release
4, Maintaan Smoke Barrier Doors:

All front entry doors to the hallways, hallway doors between floors and stairways, and boiler/furnace room doors must have self-closing devices and remain closed to be effective smoke barriers

5. Maintain FireSprinklers
. Maintain fire sprinklers per specs and maintenance schedule

7. Maantain Hot Water Heaters
. All hot water heaters must be properly secured and double strapped . pressure relief valves, shut off valves and vent connectors must be properly in place and operational
L Maantain Heat & Hot Water
. Hot water must be set between 105 to 120 degrees

Keep room clear of debris, storage, etc.

L Maintain Shut-Off Tool Located Near Gas Meter
t0. Maintain Structural lntegrity of All Hand rails & Guard rails . Alt interior and exterior handrails and guardrails shall be properly secured and maintained in a functional manner
t t. Maintain Adequate Lighting in all Public Areas
. provide adequate lighting to all stairs, public hallways, exit corridors and fire escapes

12. Maintain ProPer Ventilation
. lnpublicareas,furnaceand boiler rooms, gas meter rooms, garbage rooms, and allother rooms with gas appliances, maintain the proper ventilation and vent systems 13 Maintain All Light Wells
. Keep all light wells clean and free from the accumulation of debris . Keep all llghts clean and operational

14. Maantain allAreas I Rooms
. Areas/rooms should be weather proofed and free from severe wear, moisture retention, leakages, chronic and severe mold and milder or other dilapidated conditions.

15. Maintain allPublic Bath Rooms
. Bath rooms must be maintained in a functional manner. tO. Maintain Fireproofing, Glazing, Weather Proofing, Exterior Stucco & Siding, lnterior Walls/Ceilings . Maintain these areas free from holes, decay, missing materials, peeling paint, graffiti, etc.

17. Maintain allRoof Areas
. Remove alltripping hazards
. All doors to roof areas must be tight fitting & self-closing and able to be open from inside leading to the roof
. This door must be lockable from inside
. Keep the roof area free from combustible storage
. Nothing should obstruct access to a roof-mounted fire escape

18. Maintain Outdoor Garbage Receptacles
. Keep clean of debris and vermin with self-closing tight fitting doors . Allgarbage receptacles must be tightly covered, with a sufficient number to serve the building

19 Maintain Adequate Garbage Pickup
Maintain garbage pick-up services necessary to prevent the accumulation of garbage and debris that would result in rodent harborage and unsanitary conditions 20 Maintain Visible Property Address Numbering
. Building must have the address numbers mounted at the front of the building at a minimum size of 4 incher in a color contrasting from the building . Address numbers should be clearly visible from the street by emergency vehicles

21. Maantain Exit signage
Common hallway doors & windows leading to fire escapes or exits must have the appropriate signage, with lettering 5 inches in height on contrasting background OPEMTOR's Essential Dutles and Responsibilities
Maintain Clear & Unobstructed Means of Egress
. Keep a1 means of egress, primary (front stairs, exit corridors), and secondary (rear stairs, fire escapes) free from encumbrances (such as storage, flower pots, household items, laundry lines, and any tripping hazards).
, These paths of travel are to be completely clear at all times for emergency exiting

2. Maintain Fire EscaPes
. Check all fire exits to ensure they are fully operational and are not obstructed

3. Maantain Central Smoke I Fire Alarm Systems & Smoke Detectors . No combustible storage may be kept under stairwells without a proper fire sprinkler system . Remove combustible storage from all storage areas that do not have fire sprinklers e. Properly Maintain Security Provision
. All security bars must be operated (able to open) from the inside with a fully operational manual release

5. Maintain Smoke Barrier Doors:
. All front entry doors to the hallways, hallway doors between floors and stairways, and boiler/furnace room doors must have self-closing devices and remain closed to be effective smoke barriers

6. Maintain Fire SPrinklers
. Do not paint over any sprinkler heads
z, Maintain Heat & Hot Water
. Hot water must be set between 105 to 120 degrees
. Keep room clear of debris, storage, etc.

8. Maantain Shut-OffToolLocated Near Gas Meter

9. Maintain Room TemPeratures
. ln all habitable rooms: the room temperature will be set based on the current season
10, Maintain all Areas / Rooms
. Maintain by cleaning walls, ceilings, floors, windows, doors, lavatory sinks, dressing rooms, and bathrooms
11, Maintain all Public Bath Rooms
. Bath rooms must be maintained in a clean manner
r2. Maintain all Flooring & Carpeting
. All carpeting or other floor covering shall be kept sanitized and free of extensive wear and tripping hazard.
. All floor coverings that cannot be sanitized shall be replaced in an appropriate manner to prevent a tripping hazard.

13. Maintain Storage Areas
. Remove combustible storage from all storage areas that do not have fire sprinkler
. No combustible storage may be kept under stairwells without a proper fire sprinkler system

14. Maintaan all Roof Areas
. This door must be lockable from inside
. Keep the roof area free from combustible storage
. Nothing should obstruct access to a roof-mounted fire escape '31-
CoF-DTFA Management conlracl for FCCA - FINAL DRAFT Charte - 06-02-2026

Preventive lllalntenance Checkllgt
CITY's Dutlea and Responglbilities

1. Rooflng
lnspect at least twice a year, and after any severe storm Create a roofing file for each building; review warranty information Walk the perimeter to examine sheet metal, copings, and previously repaired sections
Check roof-to-wall connections, and examine flashings for wrinkles and tearing Keep traffic off of the roof to avoid membrane damage
Plan a moisture survey every 5 years to detect wet insulation or leaks Clear roof drains of debris (roof warranties don't cover this)

2. Annual - Other Systems
. lnspect at regular intervals, according to manufacturer specifications . A licensed or manufacturer-authorized professional should inspect fire and life' safety systems:
o Make sure certificataon is up to date, and ensure that reports and paperwork are available
o Verify that fire-protection control panelis not in "alarm" or "trouble" condition
o Check pressure gauges on the fire suppression cylinders are in the green/operable range
o Ensure that system piping or conduit is properly anchored o Verify system nozzles aren't obstructed & allow adequate flow of the suppression agent into the protected space
. Electrical systems should be inspected by a licensed electrician every 3 years . Over current devices should be cleaned and lubricated as required . Fusible switch units should be checked to make sure all fuses within the unit are from the same manufacturer and are of the same class and rating

3. Courtyard
. Pavements should be crack-filled and seal-coated on a regular basis . Mill and overlay pavements should be done every 20years -32'
coF.oTFA Management contract for FCCA - FINAL DRAFT Charhe - 06-02-2026 a
a
a
a
a
a

aCheck for lose & uneven bricks in courtyard and walk area

4. HVAC
lnspect at least twice a year, with seasonal start-up and run inspections SeasonalPM's of HVAC units
Pumps require bearing lubrication at least annually
lnspect couplings and check for leaks. lnvestigate unusual noises.

Air-handling unit maintenance should include cleaning or replacing air filters at least quarterly

5. Plumblng
. lnspect at least annually; investigate any leaks or unusual noises . Annually inspect couplings and check for any leaks
. Domestic water heaters and boilers should be fire-tested . Sulnp and sewage ejection pumps replaced on an as-needed basis but should be checked regularlY
' Exposed pumps should be lubricated annually

5. tlghting
lnspect monthly; replace any burned-out lamps, and consider Sroup re'lam ping Check exterior lights to make sure cables aren't torn
Allscrews and hardware should be in place and working, and Saskets can be replaced to provide a better watertight seal
To create your re-lam ping schedule, calculate lamp life and how often lamps are used
Ensure that each lamp has the same color temperature
Re-aim adjustable lighting ifnecessary
Dust lamps and clean lens surfaces to enhance lighting performance Replace ballasts as needed
Check power back-up battery units for corrosion & breaks in cable a
o
a
a
a
o
o
)
a
a
a
a
a
-33-
CoF-DTFA Management contracl br FCCA - FINAL DRAFT Charlie - 06'02-2026

Exhlblt D-3
Falrfleld Center for the Creatlve Arts
Janitorlal and Maintenance Dutles
Ooerator Resoonsibilltles
l. Back Hall Restrooms (Daily and/or as neededl
A. Clean andlor disinfect:
o Mirrors, sinks, fixtureS, urinals, commodes, dispensers, waSte containerS, partitions and walls
B. Service andlor restock all paper, soap, air fresheners and waste containers C. Wet mop with all-purpose cleaner andlor germinator
D. Clean tile floorlng
o Strip and wax tile flooring annually
E. Detail all shelves, walls, partitions and floors

2. Offlces (Dally andlor as neededl
A. Dust, empty trash containers, spot-clean and vacuum carpets

3. Rehearsal Room and Back Halhmv (Dally andlor as neededl A. Dust, mop and empty allwaste/recycle containers
B. Vacuum all entry rugs and clean drinking fountain
C. Dust mop and wet moP floor
D. Clean tile flooring
o Strip and wax tile flooring annually
E. Keep allwindows clean (inside and outside)
{. Main Restrooms (Daily andlor as neededf
A. Clean and/or disinfect:
-3tl-
CoF-DTFA Management contract for FCCA - FINAL ORAFT Charlia - 06'02-2026

. Mirror, SinkS, fiXtUre5, Urinals, COmmOdeS, diSpenSerS, waSte COntainerS, partitions, shelves and walls
B. Service / restock paper, soap, air fresheners, waste container, and feminine products C. Clean tile flooring
o Strip and wax tlle flooring annually
D. Detail shelves, walls, partitions and floors once a weekly E. Make sure A and B are completed before each show

5. Kitchen & Kltchenette Areas (Daily andlor as needed) A. Maintain cleanllness daily in both areas
B. Clean, mop, restock paper items, soap and organize
C. Empty trash/recycle bins
D. Clean tile flooring
o Strip and wax tile flooring annually
E. Make sure the kitchen ls always clean and fresh before each show

6. Dressing Rooms (Daily andlot as neededl
A. Clean and/or disinfect:
o Shower stalls, lockers, make-up drawers/shelves, mirrors, sinks, fixtures, commodet dispensers, waste contaaners, partitions and walls B. Service / restock all paper, soap, air fresheners and waste containers C. Clean tile floorlng
e Strip and wax tile flooring annually
D.Accomplish items A and B before, and after show

7. Theater, Stage, Front lobby, Gallery and Green Room (Dally andlor as neededl A. Vacuum carpets and stairs
o Spot clean as needed
o Deep clean biannuallY
B. Clean tile flooring
e Strip and wax tile flooring annually
C. Dust, empty trash /recycle containers
D. Clean windows (inside and out)
E. Clean handrails
F. Spot clean seats
G.Clean walls and door iambs
-35-
CoF-DTFA Managemenl Gontract for FccA - FINAL DRAFT Charlre - 06-02-2026

H. Clean drlnkingfountalns
l. Clean fumitureas needed
l. Accomplish items A through K beforg betu,een, and after all shows K. Keep janltor's closet stocked with items ln quantity

8. Shop, Roof, Orctrestra Stalrways, and Bor Offloe (Weekty end/or as neededl A. Vacuum stairwaYs
B. Vacuum / clean box offre
C. EmpW alltrash contalners in box offle

9. Gourtyard and FronVRer Ogtsfic Entdee (Weckh and/or as ttcededl A clean, sweep, vacuum, emptytrarh/butt cans and clean wlndows B. Make sure ltem A is accompllshed prlor to each show

10. Slds of the BulEh6; OutsHc Erlts and Prrklng lot lweetly and/or as nccdedl A. Pick up litter
B. Check cleanllness and opention of outslde exlt doorc C. Make sure ltems A & B are accomPlished prior to all shotts €6.

CoF-DTFA tlanagpmanl Contraci br FCGA - FI}{AL DMFT Charllc - 06'02'2026

Exhibit E
EquiPment Lists
As stated in Section 1, 'Equipment" shall mean the equipment directly used to support performance and/or the oiieiation of the Center; such Equipment may include the property of the DTFA or on loan to the DTFA as listed in this. Equipment in the Center not'spetificaly documented as being property of the DTFA or a third parly is understood to be in the ownership of the CITY. -Offe is liable for Equipment in the Center and must ensure it is properly insured (as applicable in this agreement) and does not cause harm to the Center or the use and safety thereof.

El - DTFA ln Situ and Loaned Equipment as of May 2026
E2 - Center Drapery SPecilications
Lisf begins on next Page
-37-
CoF-DTFA Managemenl contracl for FCCA - FINAL DRAFT Charlb - 06-02-20m

E1 - DTFA ln Situ and Loaned Equipment as of May 2Q26

OTFA EQUIPMENT SITU LOANED
-38-
coF-DTFA Management contract for FCCA - FINAL DRAFT Charlie - 06-02-2026

CONDITION
GOOD
BRAND

CHRISTIE
Qw
I
1 EQUIPMENTWPE

PROJECIOR

EQUIPMENT NAME
HD20K.J
GOOD PANASONIC 1PRO.lECTOR PT.DW11KU
EXCELLENT REOLlNK 2SECURIWCAM NVR REOLINK

GOOD REOLINK ISECURIWCAMERA REOLINK CAMERAS
PHILIPSGOOD 1w 37PF9431D/37
EXCELTENT 2IETEVISION TELEVISION
EXCELLENT ENDERSOUND ADA DEVICE 1 ASSISTED LISTENING
SYSTEM
EXCELLENT PLIANT 1

CREWCOM BP'SE
STAIION c82-900
GOOD DELL 6COMPUTER MONITOR MONITOB 16:9
DELLGOOD 6COMP['TER MONITOR MOl.lllOR 4:3
EXCELTENI MAC 1COMPT'TER MAC MrNr(r7)
GOOD MAC 1COMPI'TER MAC MrNl{141
GOOD MAC 1COMPIJTER MAC MINI
DELLGOOD 1COMPUTER TOWER COMPUTER
EXCETLENT UBIQIJTI ROUTER 3 AIR ROT.ITER

BELKIN ROUTER I ROUIER
EXCELLENT MAC 1COMPI'TER MACAIR EOOK
EXCELLENT SCARLETT 1

USB RECORDING
INTERFACE 2t2

GOOD OREI AV PROJECTION
CONTROL 1 HDMISPLITTER

EXCELLENT
GOOD
OREI
1 1

AVPROJECTION

CONTROL

HDMI EXTENDER

HDMIINPUT SWITCHER
EX-5001R
GOOD ALLEN & HEATH POWER SUPPLY 1 S14 PSU
GOOD ALLEN & HEATH 1CONSOLE EOARD Mt5000
GOOD APHEX 1GAIE 105 toclc
GOOD DBX 2COMPRESSOR/LIMITE
R/GATE 166X1
GOOO RANE DIGITAL 1QUAD COMPRESSOR c4
GOOD CREST 2AMP cA-t2
GOOD CREST 4AMP cA.9

AV & COMMUNICATION
SOUNO

DIFA EQUIPMENT SITU LOANED
CONDITION BRAND QwEQUIPMENTTYPE EQUIPMENT NAME
GOOD T.C. ELECTRIC I

MULTITAP RHYTM
DEI.AY D.TWO
GOOD DBX 1Drtw Rack PFQ,
EXCELLENT MIDA,S 1STAGE 8OX DL16
GOOD QSC 4SPEAKER K10
GOOD QSC 2SPEAKER Kt22
GOOD QSC 2SPEAKER KW121
GOOD QSC 2SUB KWl81
GOOD QSC 1AMP RMX 2450
EXCELLENT EEHRINGER 1CONSOLE BOARD WNG RACK
BEHRINGERGOOD 1CONSOTE BOARD x32
GOOD? PEA\fY 1AMP IPA 757
EXCELTENT RADIAL tMUTTI.MEDIA DI PROAV2
EXCELUNT BEHRINGER 1STAGE BOX SD8
FAIR
GOOD

NO BRAND
EWI 2
1 2€HANNEt DI
SNAKE 48 CHANNEL SPLII IN

ROAD CASE
FDB.2O2
FAIR/GOOD NO ERAND 4SUBWOOFERS DUAT 18
GOOD ARMYSPEAKERSJBL 4 vRx912
GOOD EZ TII.ET 1CONSOTE SIAND EZ TILT
GOOD AKG 4CONDENSER MIC o451
GOOD SHURE 2CONDENSER MIC SM81
AKGEXCELTENT DYNAMIC MIC 72 D5
EXCEI,IENT AKG 8

OYNAMIC
INSTRUMENT MIC D40
E(CELLENT AUDIX 2

DYNAMIC XICKDRUM
Mtc D6
AKGEXCELLENI 1DYNAMIC BASS MIC 0112
EXCELLENT SE ETECTRONICS 4CONDENSER MIC SE7

EXCELLENT HYPERCARDIOIO

DYNAMIC MIC
AUDIOTECHNICA 2 ATM23
SENNHEISEREXCELLENI 2

SUPERCARDIOID
DYNAMIC MIC E906
EXCEttENT AUDIX 2

HYPERCARDIOID
CONDENSER MIC scx10
souND (coNilNUEO)
coF-DTFA Managemenl contract for FCCA - FINAL DRAFT Charll€ - 06-02-2026

DTFA EQUIPMENT SITU LOANED

CONDITION BRAND EQUIPMENTWPEQTY EQUIPMENT NAME
GOOD PYLE 6DI PDC
EXCETLENT AUDIOIECHNICA 2CONDENSER MIC
EXCELLENT AKG CONDENSER MIC 2
EXCELLENT SHURE IINSTRUMEI.{T MIC BFTA98

EXCELIENT

EXCELLENT
SHURE
AKG

DYNAMICMIC

LARGE DIAPHRAM MIV
1 2
PGA58
P420
EXCELLENT PYtE RETRO MIC 2 DMICR6S
CAD DRUM MICS 1 DRUM MIC KIT
EXCELTENT LINE 6 WIRELESS HANDHELD 2 LINE 6
EXCETLENT AUDIOTECHNICA t2

WIRELESS BODYPACK
IRANSMITTER ATW-T3210

GOOD/EXCELLENT AUDIOTECHNICA WIRELESS BODYBACK

RECEIVER
7 ATW-R3210
GOOD ANNSMANN 6BATTERY CHARGER RECHARGABLE BATTERY

SYSTEMS (BASES)
GOOD VARIOUS 150EATTERY CHARGER RECHARGABLE BATTERY

SYSTEMS (BATTERIES)
GOOD AUDIOTECHNICA 29

WIRELESS BODYBACK
RECEIVER ATW-R3100

FAIR/GOOD AUDIOTECHNICA WIRELESS EODYPACK

TRANSMTNER
39 ATW-3108
EXCETLENT AUDIOTECHNICA WRELESSHANDHELD2 ATW-4100

EXCELLENT
GOOD

AUDIOTECHNICA
Erc

WRELESS HANDHELD

LIGHTING CONSOLE
5 1
ATW-T3418
roN cr.Asslc
7 GOOD/I FAIR CHAUVET 8LED WASH MOVER ROGUEWASH 2
GOOD CHAUVET 4

CONVENTIONAL EEAM
MOVER ROGUE HYBRID RH2
GOOD CHAUVET ILED EEAM MOVER INTIMIDATOR 350
3 GOOD/1 POOR CHAUVET 4LED BCAM MOVER INTIMIDATOR SPOT DUO r50
GOOD ADJ 4EUBBLE MACHINE BUBBLETRON
EXCETLENT GENERIC 1SMALT IASFR zQ032s1
souND (cONTINUED)

TIGHTING & FX
coF-0TFA Managemenl contract for FCCA - FINAt DRAFT Charlie - 06-02-2026

DTFA EQUIPMENT SITU LOANED

CONDITION BRAND EQUIPMENTTYPEQTY EQUIPMENT NAME
GOOD ADJ 2

SMATL LED

ELLIPSOIDAL IKON PROFILEWW

GOOD CHAUVET LED SPECIAT EFFECT
LIGHT
I HEMISPHERE 5.1
GOOD CHROMA.Q I

SPECIAL EFFECT
CONTROLLER 8 .WAY PSU/SPLTTTER
GOOD ADJ 2

LED SPECIAL EFFECT
LIGHT H2O IR
GOOD ADJ aSPECIAT EFFECT LIGHT S-150/DMX STROBE
GOOD ADJ 1ATMOSPHERIC EFX STALLION FOGGER
2 cooD/1POOR CHAUVEI LED ELLIPSOIDAT3 EVE E-1002
4 EXCELTENT/1
FAIR ROCKVILLE 5tED STRIP MOVER MOTIONSTRIP
2 GOOD/1 FAIR/I
POOR BLEZqRD 4

LED SPECIAL EFFECT

MOVER SNAKE EYES
3GOOD/1 POOR

GOOD BLIZZARD

EPSILON
I
I
4 LED STRIP LIGHT

LED SPECIAL EFFECT
MOVER
PIXELSTORM 240

DUO X-BEAM
SGOOD ELATION LED PAR TIGHT 8 FUZE PAR 12OIP

GOOD BLIZZCRD LED PAR LIGHT I TOURNADO
GOOD CHAWET 2LED FOLLOWSPOT 75ST
GOOD CHAUVET t
LED SPECIAI. EFFECT

LIGHT ROTOSPHERE
GOOD CHAUVET 1

LED SPECIAT EFFECT

MOVER KINTA HP
CHAWETGOOD 1

LED SPECIAT EFFECT

MOVER KINTA FX
GOOD/POOR CHAWET 30tED PAR
LIGHT/UPLIGHI TRI€ PAR
GOOD ELATION tED SPEC!\L EFFECT
LIGHT 2 PROTON 3K COLOR
FAIR ELAIION 4LED PAR LIGHT SIXPAR
EXCELLENT ROCKVILTE 24PANEL LIGHT STAGE MATRIX 36
GOOD CHAWET 1ATMOSPHERIC EFX HURRICANE 18OO FLEX
UGHnNG & FX (CONTINUED)

DTFA EQUIPMENT SITU LOANED

CONDITION ERAND QWEQUIPMENTTYPE EQUIPMENT NAME

GOOD ATMOSPHERIC
EFVTED
CHAUVET 2 GEYSER P5
GOOD CHAUVET 5LED PAR LIGHT SLIMPAR 64
EXCELTENT ELATION 3LED PAR LIGHT FUZE PAR 1752
GOOD MARTIN 1EFFECT LIGHT PRl MANIA
EXCELTENT ELATION 1ATMOSPHERIC EFX MAGMAPRIME HAZER
EXCELLENT VEVOR 4ATMOSPHERIC EFX BJY.PH,7OOu1
GOOD ANTARI 2ATMOSPHERIC EFX s100-xsNow
oooD

EXCELTENT

LED PAR LIGHT

LED SPECIAL EFFECT
UGHT
AD'
I
I

I STARTEC CONTOUR

RGB PAR
GOOD CHROMA.Q 5COLOR SCROLLER SCROLLER
FAIR/GOOD NEI 3DIMMERS 8 CHANNEL DIMMER
FAIR/GOOD VARIOUS 8PARCAN PAR64
GOOD ETC 2

CONVEMNONAL
FXTURE SOURCE 4
GOOD Etc 1LENS EARRELL 36 DEGREE
GOOD Etc 2IENS BARRELL 26 DEGREE
GOOD Erc ItENS BARRELL 19 DEGREE
GOOD ETC LENS BARRELL 50 DEGREE2
GOOD MARTIN 1ATMOSPHERIC EFX JEM HAZER PRO
GOOD X-LASER 1LIGHTING EFFECT SKYWRITER HPX
GOOD ETC LIGHTING COT.ITROL 2 4 PORT NEIWORK NODE
GOOD
GOOD

CITYTHEATRICAL

DEWALT TOOLS
Mtsc 1
2 DOWSEB

IMPACT DRMERS
cooD DEWALT 4TOOLS DRILLS
GOOD DEWALT IOOLS TOOL EATTERIES8
GOOD DEWALT IOOTS 1
12'COMPOUND MITRE
sAw
GOOD
GOOD
DEWATT

SKILSAW
1 2
TOOrS
TOOLS
10" PORTABIE TABLE
SAW

SKIL SAW
GOOD RYOEI 4TOOLS BATTERY
GOOD RYOBI 2TOOLS ITWERTER

LTGHTTNG & FX (CONTINUED)
MTScELLAN EOUS (CONTINUED)

MISCETLANEOUS

EQUIPMENT NAMEQwEQUIPMENTWPEBRANDCONDITION
,IGSAW2TOOLSBOSCHGOOD
IARGE SHOPVAC1TOOLSRIGIDGOOD
SMALLSHOPVAC2TOOLSSTINGERGOOD
3X8 RISERS8STAGINGSTAGE RIGHIGOOD
3X8 RISER Z LEG8STAGINGSTAGE RIGHTGOOD

RTSERSW/ALUMINIUM

WELDED LEGS
6STAGING

NO BMND (HULEX
CORP.HUEY
LEWIS)
GOOD

ANGLED ROLLING
RISERS
2STAGING
NO BRAND {HULEX

CORP-HUEY
LEWIS)
GOOD

6.s',TRUSS6TRUSS STAG]NGGLOBALTRUSSGOOD

8.5'TRUSS10TRUSSSTAGINGGLOBALTRUSSGOOD
90 DEGREE CORNERS4TRUSS STAGINGGLOBALTRUSSGOOD
FLOOB PLATESt2TRUSS STAGINGGLOBALTRUSSGOOD
TOP PLATESt2TRUSS STAGINGGLOBALTRUSSGOOD
10'TRUSS2TRUSS STAGINGNo BrandGOOD
4'TRUSS2TRUSS STAGINGNo BrandGOOD
IARGE FLOOR PLATES2TRUSS STAGINGNo BrandGOOD
BASS STAND1MrscGOOD

PORTABLE OUTDOOR

HEATERS
3MISCVARIOUSGOOD

DTFA EQUIPMENT SITU LOANED
coF-DTFA Managemenl conlract for FCCA - FINAL DRAFT Charlie - 06-02-2026

E2 - Genter Drapery SPeclflcations
FCCA Or.prt SFcift cedonr
Rorc Srtnd
Ovedrp Slrc (fl(ilxwl Plpc l:ngly'Tnck @lorFulhgc llameFrbrlc urc Sct
8'0 r {8'0 1Xrld.r48,0 Bbd((ta 2lor Mrtue Velour 1Vrhnce Bbdox l-alr2lor Vl,luc Vclour 1_1p!]-tlQx_s_o_
(21 r80 x 26'02 Fcct
I t{ rrd. r {8'0
I t{ sld. r aAo & 12}
26'0ADC fizEm
Panter7st6 25or Memorable
Vclour
2House Curlaln
8'0 r 48'0 Bl*t016lBstd.r{2'0 21or Vlrtue Vebur 8Border l2l l8'O r 6'0 rlrrtd.r4z'0(}'6 21or Vlrluc VGloutBlrck 9 8'0 r,l8'0 (xlNrtd,r42O Blrl r6Sorder21or Vlrtue Velour (xtXrtd.x42'0 Bl.cl leer2lorVirtuc Vebur L7
8Orl80 I )t sld, r 42'O 20ota
(''3
Blrcl
Bl.cl
Eordcr
Traveler 2
Prmlr
,21or_vlrtrra vclour
21or Virtue Velour l12 Feat (21 180 x 26'0
Ifenret
1 % sld. r,l2'0 & (21
22',0ADCt28{Xl6 __-
INsld-rt2'O Sleclo!(
'd'o r 48'o I ti 3ld. r 42'0 Bhdota -l€E:.. --- Bordor
21or vlrtue velour
Zfo, vf.tire Vet6*
22 2',t
22'0 r 42'0 I
't
rtd. r {2'O whitcot Scrmhcs Murlln 30
(71 @ 2t'6 r
co
AOC ll42 r 3d0 21or Vlrtuc vclourSlact TrrclSHe Mr*lng
Rhht
(71 @ 2l'6 r
(o 8bcl
0t6
0'6ADC ll42 x 30'0 2lor Vlrtuc Vclour TrrclSlde Mr*kU
Lcft
Slre NameColortulnersTnck
Typc I21 or. Virluc VcburPCwICTso5(8)7'5'x df
TYPc 221 or. Virlua VelourP€wICTso'aI
I lvpc 32l or. Vlrtue VclourPcwtcr50t6
rYDC 421 or. Vlrtue VeburPcwlct50x
20'dI Tvpe 521 or. Virtue VelourPilter50x
14-
CoF-DTFA Management contract for FCCA - FINAL DRAFT Chadie - 06.02'2026

Exhiblt F
INSURANCE REQUIREMENTS FOR THE i'IANAGEMENT AND OPERATION OF rHE FAIRFIELD CENTER FOR CREATIVE ARTS
The OperatorA/endor/Contractor/Subcontractor ("Operator") shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work fiereunder by ihe Operator, its agents, representatives, employees or subcontractors.

The cost of such insurance shall be included in the Operator's bid, Certificates of insurance meeting the following requirements shall be provided to the City of Fairfield within fifteen (15)working OayJfrom the City's written notification of approval to award the contracUpurchase order.
-Failure
to provide the insurance certificates meeting the
Cig's requirements within fifteen (15) working days may cause the bid to be rejected or the contract awarded to the next low bidder. All insurance documents must be submitted on-line through the Exigis system.

The City will maintain Property lnsurance on the Center for structural damage to the theater, restrooms, maintenanCe structureS and associated contentS' Minlmum Scope of lnsurance
Coverage shallbe at least as broad as the following:

1. lnsurance Services Office Commercial General Liability coverage.

2. lnsurance Services Office covering Automobile Liability, owned, non-owned and hired.

3. Workers' Compensation insurance as required by the State of California and Employers' Liability insurance along with a waiver of subrogation. 4, SexuatAbuse and Molestation ('SAM") coverage.

The three items to fulfill the insurance requirements are as follows:
1) Certificate of lnsurance; Certificate holder shall be: City of Faifiield, lts officers, officials, employees, agents andvolunteets, 1000 Webster Street, Fairfield' CA 94533.
2) Additional lnsured Endorsement-this is separate from the Certificate and must have the policy number on it linking it to the policy because the City does not accept .4S.

CoF-OTFA Managernent Contract for FCCA - FINAL DRAFT Charhe - 06-02-2026

"Blanket Additional lnsured Endorsements" without documentation linking it to the policy.
3) primary and Non4ontributory for Workerc' Compensation and General Llability. Evidence of primary language either by endorsement or the actual page(siof the policy typically found in the "Other lnsurance' section of the poliry.

Minimum Limits of lnsurance
Operator shall maintain limits no less than:

1. General Liability: $2,000,000 per occurence/$4,000,000 aggregate for bodily injury, personal rnjury and property damage. lf ComFe.rcjal Ge4eral LiabilitY Insurance or other iorm wlth a qeneral agqreoate limit is !s9d. the qeneral ffi twice the required per occurrence limlt.

Z. Automobile Llability. $1,000,000 per accident for bodily injury and property damage.

3. Workers, CompensaUon or Employers' Liablllty: $1,000,000 per accident for bodily injury or disease.

4. Sexual Abuse and Molestation ("SAM"): $2,000,000'
lf the Operator maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Operator. Any available insurance proceeds in excess of the specified minimum timits of insurance and @verage shall be available to the City.

Deductibles and Self-lnsured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City' nt lne option of the Cig, either: the insurer shall reduce or eliminate such deductibles or self-insured retentiontt. resp"cts the City, its officers, officials, employees, agents and volunteers; or the Operator shall procure a bond guaranteeing payment of losses and related investigations, claims adm inistration and defense expenses.

Other lnsurance Provislons
The General Liability and Automobile Liability policies are to be ac,companigd Fv approprlate ISO primarv and Addltional lnsured Endorsements to contaln the following provisions:

1. The Cig of Fairfield, its officers, officials, employees, agents and volunteers are to 46_
coF-DTFA Management conlracl for FCCA - FINAL DRAFT Charlie - 06-02-2026

be covered as insureds as respects: liability arising out of work performed by or on behalf of the Operator; products and completed operations of the Operator; premises owned, occupied or used by the Operator, or automobiles owned, ieased, hired or borrowed by the Operator. The coverage shall contain no special limitations of the scope of protection afforded to the City of Fairfield, its officers, officials, employees, agents or volunteers.

Z. For any claims related to this project, the Operator insurance coverage shall be primary and non-contrlbutory insurance as respects the City of Fairfield, its bficers, officials, employees, agents or volunteers. Any insurance or self- insurance maintained by the City of Fairfield, its officers, officials, employees, agents, or volunteers shall be excess of the Operator insurance and shall not contribute to it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled except after thirty (30) days prior written notice has been given to the entitY,

4. Endorsements should be provided on standard ISO forms appropriate to job. primary and Additional lnsured endorsements are regulred to be provided separately from the certificate. Primary and Additional endorsements may:
l) Be an additional cost to the insured.
2) Not be readily available so start the process early. 3) May need to be requested from the underwriter.

Prefened endorsements CG 20 10 1 1 85 or CG 20 26 11 85 Any insurance or self-insurance maintained by the City of Fairfield, its officers, officials, employees or volunteers shall be excess or secondary of the insurance and shall not contribute with it. The City needs either a Prlmary Endorsement or a copy of the actual poticy thaf shows the event sponsor's insurance is primary l"other lnsurance" section of the policy is acceptable), S. We DO NOT ACCEPT endorsements or certificates with the wording, "but only in the event of a named insured's sole negligence."
Subcontractors
Operator shall require and verify that all subcontractors maintain insurance meeting all requirements stated herein, and bperator shall ensure that City of Fairfield is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors

47. CoF-DTFA Managemenl conlract for FCCA - FINAL DRAFT Charlie - 06-02-2026

shall provide coverage with a form at least broad as CG 20 38 04 13.

Waiver of Subroqation
Operator hereby grants the City of Fairfield a waiver of subrogation which any insurer may acquire agilnst City of Fairfield, its officers, officials, employees and volunteers, from Operator by virtue of the payment of any loss. Operator agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation but this provision applies regardless of whether or not the City of Fairfield has received a waiver of subrogation endorsement from the insurer.

The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Fairfield for all work performed by the Operator, its employees, agents and subcontractors.

Soecial Rlsks and Circumstances
The City reserves the right to modiff these requirements, including limits, based on the nature of the risk, prior expenence, insurer coverage or other special circumstances.

Acceotabllitv of lnsurers
lnsurance is to be placed with insurers with a current A.M. Best's rating of no less than A-:Vll.

Verificatlon of Coveraqe
The City uses Evident for tracking and monitoring insurance certificates and endorsements. The Operator agrees to fully work with Evident to make sure the insurance and endorsements are compliant within the Exigis system.

It is highly recommended that you fonrrard this this document to your insurance agent atong -wi[n the contract so they may prepare the appropriate certificates and endorsements to meet City requirements, processes and procedures. For more information, contact Chris Carmona or Erika Milton at [email protected]. -48-
coF-DTFA Management contract for FCCA - FINAL DRAFT Charlre - 06'02-2026

Agenda Item No: P.6

AGENDA REPORT
DATE: June 16, 2026

TO: Acting Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2026-123 PW Contractor Service Agreement for Caltrans Westbound Truck Scales Pipe Casing Extension

Authorizing the City Manager to Execute a Contractor Service Agreement Between the City of Fairfield and Kiewit Infrastructure West Co. to Install Casing on a City-Owned Pipeline as Part of the I-80 Westbound Truck Scales Water Improvements

Funding Source: $740,000; Capital Water Fund

Contact: Michael J. Hether, (707) 428-7493

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Fairfield Municipal Utility (FMU) provides water to city residents on a continuous basis and is responsible for maintaining the existing water system, some of which include pipelines that cross under Interstate 80 (I -80). As part of the City’s ownership and maintenance responsibilities, all pipelines that cross the under freeway must comply with Caltrans standards and specifications.

The proposed Contractor Service Agreement (CSA) will provide construction services to ensure that the City’s pipeline will continue to conform to Caltrans standards and specifications as Solano Transportation Authority (STA) oversees the completi on of the I -80 Westbound Truck Scales Relocation Project (Project).

DISCUSSION
The 30-inch water transmission pipeline was constructed under I-80 in 2011. The existing pipeline includes a casing to the edge of the Caltrans right of way (ROW) per Caltrans standards and specifications. Caltrans is currently constructing a new west -bound truck scales. Part of the Project includes relocation of Caltrans ROW. Specifically, Caltrans is relocating its ROW from its current location to the north. Consequently, to maintain compliance with Caltrans standards and

specifications, the City of Fairfield is required to extend the pipe casing from its existing termination to the new Caltrans ROW boundary (approximately 50 feet).

The City of Fairfield received two quotes f or the construction of the casing extension. One from J&M, Inc in the amount of $1,295,000, and one from Kiewit Infrastructure West Co. (Kiewit) in the amount of $704,000. Kiewit is STA’s design and builder for the Project. City staff have been working with Kiewit for the past two years to coordinate the work involved in extending the existing pipe casing. Kiewit has been instrumental in assisting city staff in designing a less expensive casing option that will conform to Caltrans specifications.

City staff have determined that it is not cost effective to hire a separate contractor to perform this work as the Project site is controlled by Kiewit on behalf of STA. Engaging additional contractors could interrupt Kiewit’s ability to complete the overall truck-scale Project according to the scheduled timeline. Currently, the installation of the casing is scheduled to be completed by the end of Spring of 2026.

City staff recommend awarding the CSA to Kiewit. Upon approval, staff w ill continue to collaborate with the STA and Kiewit to complete the Project.

FINANCIAL IMPACT
The CSA with Kiewit for construction will authorize a contract for a total base fee of $704,000 plus a 5% management reserve in the amount of $35,200. Total authorization for this contract would be an amount not-to-exceed $739,200. Funding for this project is capt ured in the Capital Improvement Program through Capital Water Fund (Fund 462; Project No. CPW090134).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may delay approval of the contractor services, but doing so will delay the project.

COORDINATED WITH
Solano Transportation Authority

STAFF CONTACT
Bryan Heinzelman, Associate Civil Engineer
(707) 434-6157
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Agreement

CITY OF FAIRFIELD

RESOLUTION NO. 2026-123

AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACTOR SERVICE AGREEMENT BETWEEN THE CITY OF FAIRFIELD AND KIEWIT INFRASTRUCTURE WEST CO. TO INSTALL CASING ON A CITY-OWNED PIPELINE AS PART OF THE I-80 WESTBOUND TRUCK SCALES

WATER IMPROVEMENTS

WHEREAS, the 30-inch water main casing under I80 needs to be extended outside Caltrans relocated right-of-way; and

WHEREAS, the City received two quotes for the work; and

WHEREAS, the low bid was received from Kiewit Infrastructure West Co.; and

WHEREAS, staff is recommending City Council award the contract to Kiewit Infrastructure West Co for the total bid price of $704,000.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager or designee is authorized to execute a contractor service agreement with Kiewit Infrastructure West Co. for the Project in the amount of $704,000.

Section 2. The director of public works is hereby authorized to execute and administer chan ge orders for an amount not to exceed the 5% contingency of the agreement value in the amount of $35,200, bringing the total construction authorization to $739,200.

Section 4. The city manager or designee is authorized to enter into an escrow agreement for security deposits in lieu of retention for said contract, if necessary.

Section 5. The director of public works or designee is hereby authorized to implement the above mentioned contract.

RES. NO. 2026-123

PASSED AND ADOPTED this 16th day of June 2026, by the following vote:

AYES: MEMBERS: BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________

ACTING MAYOR
ATTEST:
___________________________

CITY CLERK

EXHIBIT A

52'-0"

4 Rev. 01/09/2025
EXHIBIT “B”

PAYMENT

1) The total contract price for services rendered b y CONTRACTOR under this Agreement shall not exceed $704,000.
2) Payment shall be made to CONTRACTOR based on monthly progress billings and final invoice.

Final invoice to be submitted on completion of scope of work set forth in Exhibit “A”. 3) Any additional meetings or work required beyond that set forth in Exhibit “A” shall be mutually agreed to by the CITY and CONTRACTOR, and shall be billed on a time and materials basis to the City of Fairfield.

5 Rev. 01/09/2025
EXHIBIT “C”

GENERAL PROVISIONS
1) INDEPENDENT CONTRACTOR. At all times during the te rm of this Agreement, CONTRACTOR shall be an independent Contractor and shall not be an employee of CITY. CITY shall have the right to control CONTRACTOR only insofar as the results of CONTRACTOR's services rendered pursuant to this Agreement; however, CITY shall not have the right to control the means by which CONTRACTOR accomplishes services rendered pursuant to this Agreement. 2) LICENSES; PERMITS; ETC. CONTRACTOR represents and warrants to CITY that CONTRACTOR has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONTRACTOR to practice CONTRACTOR's pr ofession. CONTRACTOR represents and warrants to CITY that CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any li censes, permits, and approvals which are legally required for CONTRACTOR to practice his profession. 3) TIME. CONTRACTOR shall devote such services pursua nt to this Agreement as may be reasonably necessary for satisfactory performance of CONTRACTOR's obligations pursuant to this Agreement. CONTRACTOR shall adhere to the Schedule of Activities as described in their Executive Summary.
4) CONTRACTOR NOT AN AGENT. Except as CITY may specify in writing, CONTRACTOR shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent. CONTRACTOR shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligation whatsoever.
5) ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purpo rted assignment of any right or obligation pursuant to this Agreement shall be void and of no effect. 6) PERSONNEL. CONTRACTOR shall assign only competent personnel to perform services pursuant to this Agreement. In the event that CITY , in its sole discretion, at anytime during the term of this Agreement, desires the removal of any person or persons assigned by CONTRACTOR to perform services pursuant to this Agr eement, CONTRACTOR shall remove any such person immediately upon receiving notice f rom CITY of the desire of CITY for the removal of such person or persons.
7) STANDARD OF PERFORMANCE. CONTRACTOR shall perform all services required pursuant to this Agreement. Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONTRACTOR is engaged in the geographical area in which CONTRACTOR practices his profession. All products which CONTRACTOR delivers to CITY pursuant to this Agreement shall be prepared in a workmanlike manner, and conform to the standards of quality normally observed by a person practicing in CONTRACTOR's profession. CITY shall be the sole ju dge as to whether the product of the CONTRACTOR is satisfactory.

6 Rev. 01/09/2025
8) CANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by the CITY at its discretion upon written notification to CONTRACTOR. CONTRACTOR is entitled to receive full payment for all services performed and all costs incurred up to and including the date of receipt of written notice to cease work on the proj ect. CONTRACTOR shall be entitled to no further compensation for work performed after the date of receipt of written notice to cease work. All completed and incomplete products up to the date of receipt of written notice to cease work shall become the property of CITY.
9) PRODUCTS OF CONSULTING. All products of the CONTRACTOR created under this Agreement shall be the property of the CITY.
10) INDEMNIFY AND HOLD HARMLESS. CONTRACTOR shall indemnify, defend, and hold harmless the CITY, its officers, agents, employees and volun teers from all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connec ted with the willful misconduct, negligent acts, errors or omissions, ultra-hazardou s activities, activities giving rise to strict liability, or defects in design by CONTRACTOR or an y person directly or indirectly employed by or acting as agent for CONTRACTOR in the perform ance of this Agreement, including the concurrent or successive passive negligence of the CITY, its officers, agents, employees or volunteers.

It is understood that the duty of CONTRACTOR to ind emnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.

Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONTRACTOR from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages. 11) PROHIBITED INTERESTS. No employee of the CITY shal l have any direct financial interest in this agreement. This agreement shall be voidable at the option of the CITY if this provision is violated.
12) LOCAL EMPLOYMENT POLICY. The CITY desires wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano County. The CITY encourages an active affirmative action program on the part of its contractors, consultants and developers. When loca l projects require, subcontractors, contractors, consultants and developers will solicit proposals from qualified local firms where possible.

As a way of responding to the provisions of the Davis-Bacon Act and this program, contractor, consultants, and developers will be asked, to provi de no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin.
13) CONTRACTOR NOT A PUBLIC OFFICIAL. CONTRACTOR is not a "public official" for purposes of Government Code §§ 87200 et seq. CONTRACTOR conducts research and arrives at his or her