Fountain Valley City Council
June 6, 2023

Exhibit A to Attachment No. 4
Legal Description to City Covenants

4856-2683-0644v9/200348-0007

THE COUNTY RECORDER OF SAID COUNTY, THE WESTERLY LINE THEREOF BEING AT RIGHT ANGLES TO SAID SOUTHERLY.

PARCEL 4:

AN EASEMENT FOR INGRESS AND EGRESS TO BE USED IN COMMON WITH OTHERS OVER THE NORTHERLY 180.00 FEET OF THE SOUTHERLY 230.00 FEET OF THE EASTERLY 30.00 FEET, MEASURED ALONG THE SOUTHERLY LINE OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 29, TOWNSHIP 5 SOUTH, RANGE 10 WEST, IN THE RANCHO LAS BOLSAS, AS SAID NORTHWEST QUARTER IS SHOWN ON THE MAP OF TRACT NO. 569, RECORDED IN BOOK 18, PAGE 18 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID

COUNTY, THE WESTERLY LINE THEREOF BEING AT RIGHT ANGLES TO SAID SOUTHERLY LINE.

APNs: 169-122-02, 169-122-07, and 169-122-08

Attachment No. 5
Request for Notice of Default

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ATTACHMENT NO. 5

REQUEST FOR NOTICE OF DEFAULT
Recording Requested By and
When Recorded Mail To:

Fountain Valley Housing City
10200 Slater Avenue
Fountain Valley, California 92708
Attention: City Clerk
SPACE ABOVE THIS LINE FOR RECORDER’S USE
(This document is exempt from payment of a recording
fee under Gov’t Code Section 27383.)
REQUEST FOR NOTICE UNDER SECTION 2924b CIVIL CODE
In accordance with Section 2924b, Civil Code, request is hereby made that a copy of any Notice of Default and a copy of any Notice of Sale under the Deed of Trust recorded as Instrument No. _____ on _____________, 20__, in Book ______, Page ______, Official Records of Orange County, California, and describing land therein as See Exhibit A attached hereto
executed by ____________________, as Trustor, in which ____________________ is named as Beneficiary, and _________________ as Trustee, be mailed to CITY OF FOUNTAIN VALLEY, at 10200 Slater Avenue, Fountain Valley, California 92708, Attention: City Manager.

NOTICE: A COPY OF ANY NOTICE OF DEFAULT AND OF ANY NOTICE OF SALE

WILL BE SENT ONLY TO THE ADDRESS CONTAINED THIS RECORDED REQUEST. IF YOUR ADDRESS CHANGES, A REQUEST MUST BE
RECORDED.

CITY OF FOUNTAIN VALLEY, a California
municipal corporation
By:

City Manager or Authorized Designee
ATTEST:

Rick Miller, City Clerk

Exhibit A to Attachment No. 5
Legal Description for Request for Notice of Default

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EXHIBIT A TO REQUEST FOR NOTICE OF DEFAULT

LEGAL DESCRIPTION
Real property in the City of Fountain Valley, County of Orange, State of California, described as follows:

PARCEL 1:

THE WESTERLY 125.00 FEET OF THE EASTERLY 325.00 FEET MEASURED ALONG THE SOUTHERLY LINE OF THE NORTHERLY 200.00 FEET OF THE SOUTHERLY 250.00 FEET OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 29, TOWNSHIP 5 SOUTH, RANGE 10 WEST, IN THE RANCHO LAS BOLSAS, AS SAID NORTHWEST QUARTER IS SHOWN ON THE MAP OF TRACT 569, RECORDED IN BOOK 18, PAGE 18 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER

OF SAID COUNTY, THE EASTERLY AND WESTERLY LINES THEREOF BEING AT RIGHT ANGLES TO SAID SOUTHERLY LINE. EXCEPT AS UNDIVIDED 5 PER CENT OF ALL OIL,

GAS AND OTHER HYDROCARBON SUBSTANCES IN, ON AND UNDER SAID LAND, AS RESERVED BY FRED C. RIEDMAN ALSO KNOWN AS F. C. REIDMAN AND ANNA F.

RIEDMAN, HUSBAND AND WIFE, IN DEED RECORDED OCTOBER 28, 1948 IN BOOK 1722, PAGE 78 OF OFFICIAL RECORDS.

PARCEL 2:

THE WESTERLY 25.00 FEET OF THE EASTERLY 350.00 FEET MEASURED ALONG THE SOUTHERLY LINE OF THE NORTHERLY 200.00 FEET OF THE SOUTHERLY 250.00 FEET OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 29, TOWNSHIP 5 SOUTH, RANGE 10 WEST IN THE RANCHO LAS BOLSAS, AS SAID NORTHWEST QUARTER IS SHOWN ON MAP OF TRACT NO. 569, RECORDED IN BOOK 18, PAGE 18 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDED

OF SAID COUNTY, THE EASTERLY AND WESTERLY LINES THEREOF BEING AT RIGHT ANGLES TO SAID SOUTHERLY LINE. EXCEPT AS UNDIVIDED 5 PER CENT OF ALL OIL,

GAS AND OTHER HYDROCARBON SUBSTANCES IN, ON AND UNDER SAID LAND, AS RESERVED BY FRED C. REIDMAN AND ANNA F. REIDMAN, HUSBAND AND WIFE, IN DEED RECORDED OCTOBER 28, 1948 IN BOOK 1722, PAGE 78 OF OFFICIAL RECORDS.

PARCEL 3:

AN EASEMENT FOR INGRESS AND EGRESS TO BE USED IN COMMON WITH OTHERS OVER THE NORTHERLY 20.00 FEET OF THE SOUTHERLY 250.00 FEET OF THE EASTERLY 300.00 FEET MEASURED ALONG THE SOUTHERLY LINE OF THE

SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 29, TOWNSHOP 5 SOUTH, RANGE 10 WEST, IN THE RANCHO LAS BOLSAS, AS SAID NORTHWEST QUARTER IS SHOWN ON THE MAP OF TRACT NO. 569, RECORDED IN BOOK 18, PAGE 18 OF MISCELLANEOUS MAPS, IN THE OFFICE OF

THE COUNTY RECORDER OF SAID COUNTY, THE WESTERLY LINE THEREOF BEING AT RIGHT ANGLES TO SAID SOUTHERLY.

Exhibit A to Attachment No. 5
Legal Description for Request for Notice of Default

4856-2683-0644v9/200348-0007
PARCEL 4:

AN EASEMENT FOR INGRESS AND EGRESS TO BE USED IN COMMON WITH OTHERS OVER THE NORTHERLY 180.00 FEET OF THE SOUTHERLY 230.00 FEET OF THE EASTERLY 30.00 FEET, MEASURED ALONG THE SOUTHERLY LINE OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 29, TOWNSHIP 5 SOUTH, RANGE 10 WEST, IN THE RANCHO LAS BOLSAS, AS SAID NORTHWEST QUARTER IS SHOWN ON THE MAP OF TRACT NO. 569, RECORDED IN BOOK 18, PAGE 18 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID

COUNTY, THE WESTERLY LINE THEREOF BEING AT RIGHT ANGLES TO SAID SOUTHERLY LINE.

APNs: 169-122-02, 169-122-07, and 169-122-08

Attachment No. 6
Developer Certificate

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ATTACHMENT NO. 6

DEVELOPER CERTIFICATE
_________________, 20__ (“Date of Certificate”)
City of Fountain Valley
Attention: City Manager
10200 Slater Avenue
Fountain Valley, California 92708
Density Bonus and Affordable Housing Agreement (10201, 10221, 10231 Slater Avenue, Fountain Valley) by and between CITY OF FOUNTAIN VALLEY (“City”) and SLATER INVESTMENTS, LLC (“Developer”), dated as of June 6, 2023 (“DBAHA”) Ladies and Gentlemen:

The undersigned as Developer under the DBAHA does hereby state, declare, certify, represent, and warrant to City and their respective officers, agents and employees as follows:

1. Developer has reviewed, executed and is familiar with the terms of the DBAHA.

All capitalized terms herein shall have the meanings established therefor in the DBAHA.

2. The DBAHA is in full force and effect and shall remain in full force and effect.

3. The Memorandum of Agreement and City Covenants have been recorded among the official land records of the County of Orange in conformity with the DBAHA.

4. All of the insurance policies required to obtained and maintained by Developer under the DBAHA are in full force and effect.

5. Upon completion of the Project, the Affordable Units shall be occupied in accordance with the DBAHA by qualified Lower Income Households at an Affordable Rent.

6. The representations and warranties of Developer contained in the DBAHA are true and correct in all material respects as of date of this Developer Certificate.

7. No uncured Event of Default by Developer has occurred under the DBAHA and no event shall have occurred which, with the giving of notice or the passage of time or both, would constitute an uncured Event of Default by Developer under the DBAHA.

8. Developer has not, prior to the date of this Developer Certificate transferred the Agreement, the Site, or any rights of Developer therein.

9. Developer affirms that Section 4.5 of the Agreement shall survive for the Affordability Period, including without limitation the provisions thereof under which Developer shall defend, indemnify, and hold harmless City from any claims, losses, liabilities, and damages arising out of Developer as set forth in Section 4.5 and/or in connection with the

Attachment No. 6
Developer Certificate

4856-2683-0644v9/200348-0007
design and/or construction of the Project and Improvements and/or the effect of liens or stop notices.

10. Developer has received no notice from any governmental agency that there are Hazardous Materials on or about the Site in excess of amounts prescribed by law and is not aware of the presence of Hazardous Materials on or about the Site in excess of amounts permitted by law.

11. Developer is operating and in good standing as a qualified limited liability company under the laws of the State of California and as reflected in the records of the California Secretary of State.

12. Developer executes this Developer Certificate for the benefit and protection of City with full knowledge that City is relying on this Developer Certificate in entering into and performing its obligations under the Agreement.

IN WITNESS WHEREOF, the undersigned, as Developer, has executed this Developer Certificate as of the date first written above.

DEVELOPER:

SLATER INVESTMENTS, LLC,
a Delaware limited liability company
By: O.C. Urban Ventures, LLC,
a California limited liability company
Its: Manager
By: ____________________________
Peggy Tabas, Manager

Attachment No. 7
Certificate of Continuing Program Compliance

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ATTACHMENT NO. 7

CERTIFICATE OF CONTINUING PROGRAM COMPLIANCE
TO: City of Fountain Valley
10200 Slater Avenue
Fountain Valley, California 92708
Attention: City Manager
The undersigned,____________________________, being duly authorized to execute this Certificate of Continuing Program Compliance (“Certificate”) on behalf of Slater Investments, LLC, a Delaware limited liability company (“Developer”), hereby represents and warrants that:

1. She/He has read and is thoroughly familiar with the provisions of the Density Bonus and Affordable Housing Agreement (10201, 10221, 10231 Slater Avenue, Fountain Valley) (“DBAHA”) by and among City, City and Developer dated as of June 6, 2023 including without limitation the City Covenants and other attachments thereto. Capitalized terms used herein shall have the same meaning as that set forth in the DBAHA.

2. As of the date of this Certificate, the following number of completed residential units at the Site: (i) [____] studio units are currently occupied by Lower Income Households at Affordable Rent; (ii) [_____] one-bedroom units are currently occupied by Lower Income Households at Affordable Rent; (iii) [______] two-bedroom units are currently occupied by Lower Income Households at Affordable Rent; or (iv) [______] units are currently vacant and being held available for occupancy by Lower Income Households and have been so held continuously since the date the immediately prior Lower Income Household vacated such unit:
• Occupied at an Affordable Rent by:

Lower Income Households # of Units, Nos.:
• Vacant:
a. Held for occupancy by:

Lower Income Households # of Units, Nos.:
b. Last occupied by:

Lower Income Households # of Units, Nos.:

3. At no time since the date of filing of the last Certificate of Continuing Program Compliance have less than one hundred percent (100%) of the Affordable Units as completed units in the Project been occupied by, or been last occupied, or have been available for tenancy and occupancy by Lower Income Households at an Affordable Rent.

Attachment No. 7
Certificate of Continuing Program Compliance

4856-2683-0644v9/200348-0007

4. Developer is not in default under the terms of the DBAHA, including without limitation the attachments, in particular the City Covenants.

DEVELOPER:

SLATER INVESTMENTS, LLC,
a Delaware limited liability company
By: O.C. Urban Ventures, LLC,
a California limited liability company
Its: Manager
By: ____________________________
Peggy Tabas, Manager

Attachment No. 8
Calculation of Affordable Rent

4856-2683-0644v9/200348-0007
ATTACHMENT NO. 8

CALCULATION OF AFFORDABLE RENT
(under HSC 50052.2 and 50053)
(Based on 2022 State HCD Income Figures for Orange County)

1. Income Eligibility1
The first step in determining eligibility for tenancy and occupancy of the Affordable Units (that include studios/0-bedroom, 1-bedroom and 2-bedroom units) is determining whether the person or family that will be renting the housing unit meets the following income standards applicable to Orange County, based upon the size of the household:

Income
Level
1 person
household
2 person
household
3 person
household
4 person
household
5 person
household
6 person
household
7 person
household
8 person
household
Acutely Low $12,500 $14,300 $16,050 $17,850 $19,300 $20,700 $22,150 $23,550 Extremely
Low
$28,500 $32,550 $36,600 $40,650 $43,950 $47,200 $50,450 $53,700 Very Low $47,450 $54,200 $61,000 $67,750 $73,200 $78,600 $84,050 $89,450 Lower $75,900 $86,750 $97,600 $108,400 $117,100 $125,750 $134,450 $143,100 Median $83,350 $95,300 $107,200 $119,100 $128,650 $138,150 $147,700 $157,200 Moderate $100,050 $114,300 $128,600 $142,900 $154,350 $165,750 $177,200 $188,650

2. Determining Affordable Rent
For rental housing, the second step in determining compliance with affordable housing requirements is determining whether the total rent costs payable by the tenant are within allowable amounts. Rent figures below are rent plus/inclusive of applicable utilities allowance (i.e., rents stated are set at the gross rents minus the currently applicable utilities allowances based on basic cooking, heating, and electric per the applicable regulation.)
For Lower Income Households:2
• renting a 0 bedroom unit, monthly rent may not exceed $1,250.25 • renting a 1 bedroom unit, monthly rent may not exceed $1,429.50 • renting a 2 bedroom unit, monthly rent may not exceed $1,608.00 1 Based on currently effective median income of Orange County, as released by the Department of Housing and Community Development (“HCD”) by memorandum dated as of May 13, 2022 as posted to the HCD website.

These median income numbers are revised annually.
2 Affordable Rent for Lower Income Households is the product of 30 percent times 60 percent of the area median income adjusted for family size appropriate to the unit. Health and Safety Code Section 50053 (b)(3).

Attachment No. 8
Calculation of Affordable Rent

4856-2683-0644v9/200348-0007
In addition, for any Lower Income Household whose income falls within the following guidelines, it is optional for the City of Fountain Valley to require or allow in its sole discretion for affordable rent not exceed 30 percent of the gross income of the household:
3 • 1 person households whose income is between $50,010 and $75,900 • 2 person households whose income is between $57,180 and $86,750 • 3 person households whose income is between $64,320 and $97,600 • 4 person households whose income is between $71,460 and $108,400 • 5 person households whose income is between $77,190 and $117,100 • 6 person households whose income is between $82,890 and $125,750 For purposes of determining Affordable Rent, “Rent” is an average of estimated housing costs for the next twelve months. “Rent” includes the total of monthly payments for all of the following:4
• Use and occupancy of a housing unit and land and facilities associated therewith. • Any separately charged fees or service charges assessed by the lessor which are required of all tenants, other than security deposits.
• A reasonable allowance for utilities not included in the above costs, including garbage collection, sewer, water, electricity, gas, and other heating, cooking, and refrigeration fuels. Utilities does not include telephone service. Such an allowance shall take into consideration the cost of an adequate level of service. • Possessory interest taxes or other fees or charges assessed for use of the land and facilities associated therewith by a public or private entity other than the lessor. 3 Health and Safety Code Section 50053 (b)(3).
4 25 California Code of Regulations Section 6918.

Attachment No. 9
Income Verification

4856-2683-0644v9/200348-0007
ATTACHMENT NO. 9

INCOME VERIFICATION
Part I -- General Information

1. Project Location:

2. Landlord’s Name:

Part II -- Unit Information

3. Unit Number of Monthly Number of
Number Bedrooms Rent Occupants
[ ]
Part III -- Affidavit of Tenant
I, ______________, and I, ______________, as applicants for rental of an Apartment Unit at the above-described location, do hereby represent and warrant as follows:
(My/Our) gross income (anticipated total annual income) does not exceed 80% of the Area Median Income for Orange County as defined by California Health and Safety Code Section 50079.5 and the implementing regulations issued by State Housing and Community Development as such income levels are established and amended from time to time pursuant to Section 8 of the United States Housing Act of 1937 and published by the State Department of Housing and Community Development in the California Code of Regulations. (I/We) understand that the applicable Median Income is [$ ]. The following computation includes all income (I/we) anticipate receiving for the 12-month period beginning on the date (I/we) execute a rental agreement for an Affordable Unit or the date on which (I/we) will initially occupy such unit, whichever is earlier.

Tenant(s)’ Initials

Attachment No. 9
Income Verification

4856-2683-0644v9/200348-0007

1. Tenants qualifying as A, B., or C above, must complete the following:

Monthly Gross Income
(All Sources of Income of All Adult Household Members Must be Listed) Source Head of
Household
Co-Tenants Total
Gross amount, before payroll
deductions of wages, salaries, overtime
pay, commissions, fees, tips, and
bonuses
Interest and/or dividends
Net income from business or from
rental property
Social security, annuities, insurance
policies, pension/retirement funds,
disability or death benefits received
periodically
Payment in lieu of earnings, such as
unemployment and disability
compensation, worker’s compensation
and severance pay
Alimony, child support, other periodic
allowances
Public assistance, welfare payments
Regular pay, special pay, and
allowances of members of Armed
Forces
Other
Total:

Attachment No. 9
Income Verification

4856-2683-0644v9/200348-0007
Total x 12 _________________ = Gross Annual Household Income Note: The following items are not considered income: casual or sporadic gifts; amounts specifically for or in reimbursement of medical expenses; lump sum payments such as inheritances, insurance payments (including payments under health and accident insurance and worker’s compensation), capital gains and settlement for personal or property losses; educational scholarships paid directly to the student or educational institution; government benefits to a veteran for education; special pay to a serviceman head of family away from home and under hostile fire; foster child care payments; value of coupon allotments for purpose of food under Food Stamp Act of 1964 which is in excess of amount actually charged the eligible household; relocation payments under Title II of Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970; payments received pursuant to participation in the following programs: VISTA, Service Learning Programs, and Special Volunteer Programs, SCORE, ACE, Retired Senior Volunteer Program, Foster Grandparent Program, Older American Community Services Program, and National Volunteer Program to Assist Small Business Experience.

2. This affidavit is made with the knowledge that it will be relied upon by the Landlord to determine maximum income for eligibility and (I/we) warrant that all information set forth in this document is true, correct and complete and based upon information (I/we) deem reliable and that the estimate contained in paragraph 1 of this Part III is reasonable and based upon such investigation as the undersigned deemed necessary.

3. (I/We) will assist the Landlord in obtaining any information or documents required to verify the statements made in this Part III and have attached hereto copies of federal income tax return for most recent tax year in which a return was filed (past two years federal income tax returns for self-employed persons).

4. (I/We) acknowledge that (I/we) have been advised that the making of any misrepresentation or misstatement in this affidavit will constitute a material breach of (my/our) agreement with the Landlord to rent an Affordable Unit and will additionally enable the Landlord and/or the Fountain Valley Housing City to initiate and pursue all applicable legal and equitable remedies with respect to an Affordable Unit and to me/us. (I/We) do hereby swear under penalty of perjury that the foregoing statements are true and correct.

Date Tenant
Date Tenant

Attachment No. 9
Income Verification

4856-2683-0644v9/200348-0007

INCOME VERIFICATION
(for employed persons)
The undersigned employee has applied for a rental unit located in a project financed under a multifamily housing program of the City of Fountain Valley for persons of Lower Income. Every income statement of a prospective tenant must be stringently verified. Please indicate below the employee’s current annual income from wages, overtime, bonuses, commissions, or any other form of compensation received on a regular basis.

Annual wages
Overtime
Bonuses
Commissions
Total current income
I hereby certify that the statements above are true and complete to the best of my knowledge.

Signature Date Title
I hereby grant you permission to disclose my income to in order that they may determine my income eligibility for rental of an apartment located in their project which has been financed under a multifamily housing program of the City of Fountain Valley.

Signature Date
Please send to:

Attachment No. 9
Income Verification

4856-2683-0644v9/200348-0007

INCOME VERIFICATION
(for self-employed persons)
I hereby attach copies of my individual federal and state income tax returns for the immediately preceding calendar year and certify that the information shown in such income tax returns is true and complete to the best of my knowledge.

Signature Date

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: June 6, 2023
Members of the City Council
SUBJECT: Amendment #1 to extend contract # 22-11 from July 1, 2023 through June 30, 2024 with City Net for homeless outreach services in the amount of $321,036.28
Three-Year Strategic Goals
☒ Enhance the culture and environment of “A Nice Place to Live” ☐ Attract and retain revenue producing businesses
☐ Achieve fiscal stability in accordance with the 20-Year Financial Plan ☐ Attract and retain quality staff
☐ Not applicable
EXECUTIVE SUMMARY:

In 2022, Staff identified City Net as a sole source vendor that was uniquely qualified to provide street outreach and engagement for the homeless population in the City of Fountain Valley. Staff recommends extending the City Net contract to continue providing essential social services to our homeless population.

DISCUSSION:

Our partnership with City Net began March 1, 2022, and has been very effective with 45 successful street exits through April 21, 2023. Hundreds of other homeless individuals have accepted some sort of outreach services including, but not limited to, temporary shelter, medical services, mental health services, financial services, and employment services.

City Net, in conjunction with several City departments, has been vital to minimizing encampments within the Sports Park, allowing for the uninterrupted use of its intended purposes. Case Managers have spent significant time building relationships with many in our homeless population. Oftentimes, these relationships build trust allowing the homeless to feel comfortable enough to accept services.

City Net has been responsive to our needs, often responding to locations at the request of our police officers to engage with the homeless. City Net provides their own

City Net Contract Amendment #1
June 6, 2023

transportation allowing them to transport people directly to shelters, hospitals, retrieve paperwork necessary for housing, and a multitude of other resources. This ability allows them to provide service quickly and efficiently.

Homelessness continues to be a problem throughout society. It is an issue that the Police Department and other City departments are not equipped to handle alone. City Net has been vital in the City’s strategic goal to enhance the culture and environment of “A Nice Place to Live.”
FISCAL REVIEW:

The cost of the 12-month contract for City Net services (July 1, 2023- June 30, 2024) is $321,036.28. This amount has already been included with the proposed FY 2023-24 budget. The cost will be expensed to account 100.70.70700.53006 in the Police Department budget. There are no additional anticipated costs associated with the City Net contract.

The Police Department received $369,374 in grant funding through the California Housing and Community Development Department PLHA Program (funding years 2019 and 2020) to pay for the existing City Net contract. These funds are held in the State Grants account 100.00.00000.44011. We have been awarded an additional $247,348 (funding year 2021) to be used toward the cost of City Net services. Additional funding is anticipated to be available for street outreach and engagement services through the PLHA grant in funding years 2022 and 2023 as well.

PUBLIC NOTIFICATION:

Notification was made through the regular agenda process.

ATTORNEY REVIEW:

This action has been approved by the Attorney for the City.

ALTERNATIVES:

Alternative No. 1: Approve Amendment #1 to extend contract # 22-11 from July 1, 2023 through June 30, 2024, with City Net for homeless outreach services in the amount of $321,036.28.

Alternative No. 2: Do not approve Amendment #1 to extend contract # 22-11 from July 1, 2023 through June 30, 2024, with City Net for homeless outreach services in the amount of $321,036.28.

City Net Contract Amendment #1
June 6, 2023

RECOMMENDATION:

Staff is requesting City Council approval of Alternative No. 1: Approve Amendment #1 to extend contract # 22-11 from July 1, 2023 through June 30, 2024 with City Net for homeless outreach services in the amount of $ 321,036.28.

Prepared by: Tony Luce, Police Captain
Reviewed by: Matthew L. Sheppard, Chief of Police
Fiscal Review: Ryan Smith, Finance Director
Legal Review: Colin Burns, Attorney for the City
Approved by: Maggie Le, City Manager
Attachments:
 Amendment #1
 Signed Contract
 FY 23/24 Cost

Title/Role Description
Fully Loaded
Comp
Hrs/
week Wks FTE
ANNUAL
TOTAL
Regional Program Director Project compliance with management, operations and public safety standards
$50.19 2 52 0.05 $5,219.76
Program Supervisor Direct program activities, staff management/ supervision and project coordination
$43.18 4 52 0.10 $8,981.44
Case Manager I Street outreach, case mgt, housing navigation $29.06 40 52 1.00 $60,444.80 Case Manager II Street outreach, case mgt, housing navigation $32.66 40 52 1.00 $67,932.80 Dispatch non-exempt Response to recorded and live inquiries $33.33 6 52 0.15 $10,398.96 Dispatch exempt Response to recorded and live inquiries $42.80 2 52 0.05 $4,451.20 Data Analyst HMIS data entry, reporting, data compliance $34.68 4 52 0.10 $7,213.44 Executive leadership Quality control, problem solving $95.65 2 52 0.05 $9,947.60 Community Engagement Align activities with community stakeholders and generate resources for client needs
$33.21 2 52 0.05 $3,453.84
Finance non-exempt Payroll, billing, financial controls $36.62 1 52 0.03 $1,904.24 Finance exempt Payroll, billing, financial controls $78.36 1 52 0.03 $4,074.72 Human resources non-exempt Staff recruiting, hiring, training, disputes $34.09 1 52 0.03 $1,772.68 Human resources exempt Staff recruiting, hiring, training, disputes $71.63 1 52 0.03 $3,724.76 Operations non-exempt Inventory, purchasing, technical support $31.91 1 52 0.03 $1,659.32 Operations exempt Inventory, purchasing, technical support $42.85 1 52 0.03 $2,228.20

2.70 $193,407.76
Item FYE24 TOTAL
Client Services $25,008.00
Client Services $44,000.00
Rent $8,748.00
Equipment $11,048.40
Materials and Supplies $1,620.00
Materials and Supplies $2,349.00
Materials and Supplies $2,835.00
Materials and Supplies $1,620.00
Materials and Supplies $1,215.00
$98,443.40
Category FYE24 TOTAL
De minimis rate for nonfederal entity
$29,185.12
$29,185.12
$321,036.28
Labor Subtotal:

Labor
Fountain Valley Street Outreach and Engagement, annual budget 2 full-time case managers plus support staff, with client services Operations, Program and Client Expenses
Description
Client/staff transport (1 van): vehicle lease, gas, insurance, maintenance Administration subtotal:

Project TOTAL
Description
Per 2 CFR 200.414-11, de minimis rate established for non-Federal entities who do not have negotiated Indirect Cost Rate. This fee is charged at a rate of 10% to offset expenses incurred by the organization but not billable as direct project expenses.

Financial audit
Liability Insurance
Operations, Program and Client Expenses Subtotal:

Administration
Fees, rental assistance and move-in costs for: rapid rehousing, sober living homes, room and board, rooms for rent, relocations, etc. Also fees for documentation, local transportation, work expenses, etc.

Office space and office equipment/furniture rental
Phones, computers (hardware and software) and equipment Personal Protective Equipment (PPE) for staff and clients (masks, gloves, face shields, protective footwear, trash bags, etc.) with replacements Uniforms, copies, forms, office supplies, equipment, etc.

IT support and client management software licenses
1 4/3/2023
[email protected]
Attachment B

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: June 6, 2023
Members of the City Council
SUBJECT: Approve Amendment No. 2 to CON-20-20 with Sweeping Corporation of America for Street Sweeping Services to extend the contract term for two years and increase the annual contract amount by $14,181.41
Three-Year Strategic Goals
☒ Enhance the culture and environment of “A Nice Place to Live” ☒ Attract and retain revenue producing businesses
☐ Achieve fiscal stability in accordance with the 20-Year Financial Plan ☐ Attract and retain quality staff
☐ Not applicable
EXECUTIVE SUMMARY:

The City’s current contract (CON-20-20) with Sweeping Corporation of America (SCA) for Street Sweeping Services will expire on June 30, 2023.

Per the terms of the contract, the City has the option to renew the contract, with contractor concurrence, for two (2) additional two-year periods on the same terms and conditions.

After considering the City’s historical Request for Proposal results, current economic conditions and the recent street sweeping contract experiences of other Southern California cities, Public Works staff thinks that it is in the best interest of the City to renew the existing contract. Public Works staff has managed the work performed by SCA (formerly Jonset Corporation dba Sunset Property Services) over the past three years of the contract and has been satisfied with their performance. Therefore, staff wishes to extend the contract for an additional two-year period through June 30, 2025.

Per the terms of the contract, SCA has agreed to extend the contract through June 30, 2025, and has requested a 3.7% cost increase to the annual contract amount, which is an increase of $14,181.41. The requested cost increase is below the Consumer Price Index (CPI) for the contact term, which is 14.9%.

Amendment No. 2 to CON-20-20
June 6, 2023

Staff is requesting that the City Council approve Amendment No. 2 to CON-20-20 with Sweeping Corporation of America for Street Sweeping Services to extend the contract term for two years and increase the annual contract amount by $14,181.41.

DISCUSSION:

The City of Fountain Valley began outsourcing street sweeping services in 2005. Since then, the street sweeping services contract has been awarded to several different vendors.

With the existing contract for street sweeping services set to expire on June 30, 2020, the City approached the contractor, R.F. Dickson Co., Inc., about renewing the contract. R.F. Dickson Co., Inc. was not interested in renewing the existing contract because they were not able to provide the street sweeping servies for the agreed upon amount at an acceptable profit, even with a CPI increase. Therefore, City staff prepared and issued a request for proposal (RFP) for street sweeping services on April 27, 2020. The scope of services includes sweeping the City’s arterial, industrial and residential streets, as well as the parking lots at the Civic Center, Senior Center, Recreation Center & Sports Park, and City Yard. A total of four proposals were received in response to the RFP.

After City staff carefully evaluated the proposals to determine which contractor would provide the best value to the City, City Council awarded a contract (CON-20-20) to Jonset Corporation dba Sunset Property Services (Sunset Property Services) in an annual amount of $383,284.99 on June 16, 2020. The term of the contract commenced on July 1, 2020, and continues through June 30, 2023.

Sunset Property Services was acquired by Sweeping Corporation of America (SCA) through a stock purchase in May of 2021.

On October 13, 2022, Amendment No. 1 to CON-20-20 was approved by the City Manager to substitute Sweeping Corporation of America as a party to the agreement in place of Sunset Property Services.

The current term of the contract will expire on June 30, 2023. Per the terms of the contract, the City has the option to renew the contract, with contractor concurrence, for two (2) additional two-year periods on the same terms and conditions.

After considering the City’s historical Request for Proposal results, current economic conditions and the recent street sweeping contract experiences of other Southern California cities, Public Works staff thinks that it is in the best interest of the City to renew the existing contract. Public Works staff has managed the work performed by SCA (formerly Jonset Corporation dba Sunset Property Services) over the past three years and has been satisfied with their performance. Therefore, staff wishes to extend the contract for an additional twoyear period through June 30, 2025.

Per the terms of the contract, SCA has agreed to extend the contract through June 30, 2025, and has requested a 3.7% cost increase to the annual contract amount, which is an increase

Amendment No. 2 to CON-20-20
June 6, 2023

of $14,181.41. The cost increase is below the Consumer Price Index (CPI) for the contract term, which is 14.9%.

The continued street sweeping services to be provided by SCA support the City’s strategic goals of enhancing the culture and environment of “A Nice Place to Live” and attracting and retaining revenue-producing businesses by maintaining clean, aesthetically pleasing streets and removing debris before it reaches the City’s storm drain system.

FISCAL REVIEW:

The cost of the amended contract is $397,466.40 per year, which will be expensed to Public Works’ Street Sweeping – Contract Services account (100.50.50557.53010) within the General Fund. The proposed FY 23-24 budget allocates $441,000.00 for Street Sweeping Service Contracts (100.50.50557.53010). Therefore, there are sufficient funds for Amendment No. 2 to CON-20-20.

Account Number Current
Annual Cost
Amend. No. 2
Annual Cost
Eff. July 1, 2023
Proposed
FY 23-24
Budget
Street Sweeping Services 100.50.50557.53010 $383,284.99 $397,466.40 $441,000.00 The full financial impact of the amended contract is $794,932.80 for the two-year term, which breaks down as shown below.

Account Number FY 23-24
Annual Cost
FY 24-25
Annual Cost
2-Year Total
Street Sweeping Services 100.50.50557.53010 $397,466.40 $397,466.40 $794,932.80 PUBLIC NOTIFICATION:

Not applicable.

ENVIRONMENTAL IMPACT REVIEW:

Not applicable.

ATTORNEY REVIEW:

The Attorney for the City has reviewed and approved Amendment No. 2 to CON-20-20.

ALTERNATIVES:

Alternative No. 1: Approve Amendment No. 2 to CON-20-20 with Sweeping Corporation of America for Street Sweeping Services to extend the contract term for two years and increase the annual contract amount by $14,181.41. This is the recommended action.

Alternative No. 2: Do not approve Amendment No. 2 to CON-20-20 with Sweeping Corporation of America for Street Sweeping Services and discontinue street sweeping services in the City of Fountain Valley.

This is not recommended, as street sweeping is considered a best management practice for pollution prevention by the U.S.

Environmental Protection Agency and is an integral part of the

Amendment No. 2 to CON-20-20
June 6, 2023

City’s Stormwater Pollution Prevention Plan as required by the City’s National Pollutant Discharge Elimination System (NPDES) permit. Street sweeping minimizes the pollutants that get into the stormwater system leading to water pollution. It also reduces the frequency of catch basin and storm drain cleaning.

Alternative No. 3: Do not approve Amendment No. 2 to CON-20-20 with Sweeping Corporation of America for Street Sweeping Services and direct staff to issue an RFP for street sweeping services. This is not recommended, as staff has been satisfied with the quality, costeffectiveness and overall efficiency of SCA’s services. The cost increase requested by SCA is modest and staff believes that issuing an RFP would result in higher costs to the City given the City’s historical RFP results, current economic conditions and the recent street sweeping contract experiences of other southern California cities.

Alternative No. 4: Do not approve Amendment No. 2 to CON-20-20 with Sweeping Corporation of America for Street Sweeping Services and direct staff to perform the necessary street sweeping services with City staff and equipment. This is not recommended, as the City does not have the staff or equipment to perform the work needed. In order to implement this alternative, the City would need to hire additional staff and purchase multiple street sweepers.

RECOMMENDATION:

Staff is requesting City Council approval of Alternative No. 1 to approve Amendment No. 2 to CON-20-20 with Sweeping Corporation of America for Street Sweeping Services to extend the contract term for two years and increase the annual contract amount by $14,181.41.

Prepared by: Christine Smith, Senior Management Analyst Reviewed by: Mark Sprague, Field Services Manager
Approved by: Stephen Drinovsky, Interim Public Works Director Fiscal review by: Ryan Smith, Finance Director
Approved by: Maggie Le, City Manager
Attachment:

1. Amendment No. 2 to CON-20-20

AMENDMENT NO. 2
CON-20-20

STREET SWEEPING SERVICES
This SECOND AMENDMENT to AGREEMENT CON-20-20 is made and entered into this 6th day of June, 2023, by and between the City of Fountain Valley (hereinafter “CITY”), a municipal corporation, and Sweeping Corporation of America (hereinafter “SCA”).

Recitals
WHEREAS, CITY and Jonset Corporation dba Sunset Property Services (hereinafter “SUNSET”) previously entered into AGREEMENT CON-20-20 dated June 16, 2020, for Street Sweeping Services (hereinafter “AGREEMENT”) by which SUNSET shall provide street sweeping services outlined in the AGREEMENT; and WHEREAS, the term of the AGREEMENT commenced on July 1, 2020 and continues through June 30, 2023; and
WHEREAS, SUNSET was acquired by SCA through a stock purchase in May of 2021; and
WHEREAS, on October 13, 2022, Amendment No. 1 to CON-20-20 substituted SCA as a party to the AGREEMENT in place of SUNSET; and WHEREAS, the AGREEMENT provides the option for CITY to renew the AGREEMENT, with CONTRACTOR concurrence, for two (2) additional two-year periods on the same terms and conditions as the original AGREEMENT; and WHEREAS, CITY has been satisfied with the performance of SCA and wishes to extend the AGREEMENT for a two-year period through June 30, 2025; and WHEREAS, SCA has requested, in accordance with the AGREEMENT, an increase of 3.7% to the total annual AGREEMENT amount of the contract, which is an increase of FOURTEEN THOUSAND ONE HUNDRED EIGHTY-ONE AND 41/100 DOLLARS ($14,181.41), for the new two-year period, as reflected in Exhibit A attached hereto and incorporated by this reference; and
WHEREAS, the total annual AGREEMENT amount shall be THREE HUNDRED NINETY-SEVEN THOUSAND FOUR HUNDRED SIXTY-SIX AND 40/100 DOLLARS ($397,466.40).

NOW, THEREFORE, the parties hereto AGREE as follows:

1. The AGREEMENT shall be extended for a two-year period, ending on June 30, 2025.

2. The street sweeping services provided may require the payment of prevailing wages per the Department of Industrial Relations.

CONTRACTOR shall pay prevailing wages when required by law.

3. The total annual AGREEMENT amount shall be increased in the total amount of FOURTEEN THOUSAND ONE HUNDRED EIGHTY-ONE
AND 41/100 DOLLARS ($14,181.41).

4. The total annual AGREEMENT amount shall be THREE HUNDRED

NINETY-SEVEN THOUSAND FOUR HUNDRED SIXTY-SIX AND
40/100 DOLLARS ($397,466.40).

5. Except as expressly amended herein, all other terms and conditions of the AGREEMENT, as amended, shall remain in full force and effect.

In witness whereof, the parties hereto have entered into this SECOND AMENDMENT the date and year first above written.

ATTEST: CITY OF FOUNTAIN VALLEY
___________________________ ___________________________ Rick Miller, City Clerk Kim Constantine, Mayor
APPROVED AS TO FORM: CONTRACTOR:

HARPER & BURNS LLP
___________________________ ___________________________ Attorneys for the City Owner

EXHIBIT A

1-888-SWEEPING sweepingcorp.com
April 18, 2023
Mr. Gilbert M. Lopez
Public Services Supervisor
City of Fountain Valley
17300 Mt. Herrmann St.

Fountain Valley, CA 92708
Re: Extension and CPI adjustment.

Dear Gil,
We are respectfully requesting our first of two, (2) year extension, and a rate adjustment. With the continued increases on additional costs of labor, healthcare and other operative costs we are asking for a

3.7% CPI adjustment to our contract.

Gil, we would appreciate yours, and the City Council’s support in granting our request. Should you have any questions, or if we can help in any way, please do not hesitate to contact us.

Sincerely,
Jose Brito
Branch Manager

City of Fountain Valley
CON-20-20 Street Sweeping Services
Amendment No. 2 – July 1, 2023 to June 30, 2025

SCHEDULE “A” – STREET SWEEPING SERVICES – Page 1 of 2
ITEM
NO.

DESCRIPTION ESTIMATED

QUANTITY

AND UNITS

CURRENT

UNIT PRICE
(FIGURES)

CPI INCREASE
________%

UNIT PRICE

W/INCREASE
(FIGURES)

MONTHLY
TOTAL
(FIGURES)
ANNUAL
TOTAL
(FIGURES)

1. Sweep 120 curb miles of
arterial and commercial
roads including medians:

Once per week
520
Curb Miles
per Month
(*Estimated)
$__ __ 23.64
Per Curb Mile
$____________
Per Curb Mile
$____________
Per Curb Mile
$____________ X 12 $____________

2. Sweep 280 curb miles of
residential streets: Two
times per month
560
Curb Miles
per Month
(*Estimated)
$_______23.88
Per Curb Mile
$____________
Per Curb Mile
$____________
Per Curb Mile
$____________ X 12

3. Sweep 2,640 linear feet of
streets on off week
sweeping (Refer to
Paragraph 8.G. in the
Special Provisions) Off
week sweeping twice a
month
5,280
Linear Feet
per Month
(*Estimated)
$______0.0497
Per Linear Foot
$____________
Per Linear Foot
$____________
Per Linear Foot
$____________ X 12 $____________

4. Sweep all parking lots at
10200 Slater Ave City
Hall/Civic Center: Once per
week
580,000
Square Feet
per Month
(*Estimated)
$______0.0015
Per Square Foot
$____________
Per Square Foot
$____________
Per Square Foot
$____________ X 12 $____________

5. Sweep parking lot at 17967
Bushard St, Senior Center:

Once per week
280,000
Square Feet
per Month
(*Estimated)
$______0.0014
Per Square Foot
$____________
Per Square Foot
$____________
Per Square Foot
$____________ X 12 $____________

6. Sweep all parking lots,
interior roads and service
roads at 16400 Brookhurst
St. Fountain Valley
Recreation Center & Sports
Park, including Boys & Girls
Club parking lots: Once per
week
2,444,000
Square Feet
per Month
(*Estimated)
$______0.0016
Per Square Foot
$____________
Per Square Foot
$____________
Per Square Foot
$____________ X 12 $____________
166,411.08
$____________

3.7 0.0000555

0.0000518 0.0014518

0.0000592 0.0016592
406.50
4,055.08 48,660.96

0.87468 24.51468 12,747.63 152,971.56

0.88356 24.76356 13,867.59

0.0018389 0.0515389 272.13 3,265.56

0.0015555 902.19 10,826.28
4,878.00

City of Fountain Valley
CON-20-20 Street Sweeping Services
Amendment No. 2 – July 1, 2023 to June 30, 2025

SCHEDULE “A” – STREET SWEEPING SERVICES – Page 2 of 2
ITEM
NO.

DESCRIPTION ESTIMATED

QUANTITY

AND UNITS

CURRENT

UNIT PRICE
(FIGURES)

CPI INCREASE
________%

UNIT PRICE

W/INCREASE
(FIGURES)

MONTHLY
TOTAL
(FIGURES)
ANNUAL
TOTAL
(FIGURES)

7. Sweep parking lot, 17300 Mt
Herrmann, City Yard entire
area: Once per week. In
addition front of storage
bins, dump area, equipment
area and bay areas:

Wednesday and Thursday.
600,000
Square Feet
per Month
(*Estimated)
$______0.0014
Per Square Foot
$____________
Per Square Foot
$____________
Per Square Foot
$____________ X 12 $____________
TOTAL ANNUAL CONTRACT COST (ITEMS 1-7) WRITTEN IN WORDS

TOTAL ANNUAL CONTRACT
COST (ITEMS 1-7)

WRITTEN IN FIGURES
$__________________________ 397,466.40

3.7 0.0000518 0.0014518 871.08 10,452.96
Three hundred ninety-seven thousand, four hundred sixty-six and 40/100. DOLLARS

City of Fountain Valley
CON-20-20 Street Sweeping Services
Amendment No. 2 – July 1, 2023 to June 30, 2025

SCHEDULE “B” – ADDITIONAL STREET SWEEPING SERVICES – Page 1 of 1 ITEM
NO.

DESCRIPTION UNITS CURRENT

UNIT PRICE
(FIGURES)

CPI INCREASE
________%

UNIT PRICE

W/INCREASE
(FIGURES)

8. Provide street sweeping
services for Emergency
Callouts after regular hours
Linear Feet $__ ____0.051
Per Linear Foot
$____________
Per Linear Foot
$____________
Per Linear Foot

3.7 0.001887 0.052887

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: June 6, 2023
Members of the City Council
SUBJECT: Approve Amendment No. 1 to CON-21-19 with Great Scott Tree Service, Inc. for Tree Maintenance Services to extend the contract term for two years and increase the annual contract amount by $38,834.50
Three-Year Strategic Goals
☒ Enhance the culture and environment of “A Nice Place to Live” ☒ Attract and retain revenue producing businesses
☐ Achieve fiscal stability in accordance with the 20-Year Financial Plan ☐ Attract and retain quality staff
☐ Not applicable
EXECUTIVE SUMMARY:

The City’s current contract (CON-21-19) with Great Scott Tree Service, Inc. (Great Scott) for Tree Maintenance Services will expire on June 30, 2023.

Per the terms of the contract, the City has the option to renew the contract, with contractor concurrence, for two (2) additional two-year periods on the same terms and conditions.

Public Works staff has managed the work performed by Great Scott during the first two-year term of the contract and has been satisfied with their performance. Therefore, staff wishes to extend the contract for an additional two-year period through June 30, 2025.

Per the terms of the contract, Great Scott has agreed to extend the contract through June 30, 2025, and has requested a 12.5% cost increase to the annual contract amount, which is an increase of $38,834.50. The requested cost increase is consistent with the Consumer Price Index (CPI) for the initial contact term, which is 12.5%.

Staff is requesting that the City Council approve Amendment No.1 to CON-21-19 with Great Scott Tree Service, Inc. for Tree Maintenance Services to extend the contract term for two years and increase the annual contract amount by $38,834.50.

Amendment No. 1 to CON-21-19
June 6, 2023

DISCUSSION:

The City of Fountain Valley has contracted for tree maintenance services since 2009 as a cost saving measure. The City’s current tree inventory consists of approximately 11,000 trees, as follows:
• 4,800 Parkway Trees (belong to the homeowners)
• 2,110 Arterial/Median Trees (will increase when OC405 trees are added to inventory) • 3,000 Park and Civic Facility Trees
• 1,090 Palm Trees
Although parkway trees belong to the homeowners, the City trims them to maintain the public right-of-way for vehicular traffic and pedestrians. Palm trees are trimmed annually, and all other trees are trimmed on a three-year schedule.

With the existing contract for tree maintenance services set to expire on June 30, 2021, Public Works staff prepared and issued a request for proposal (RFP) for tree maintenance services on February 4, 2021. The scope of work included trimming trees in accordance with the International Society of Arboriculture (ISA) Pruning Standards, worksite debris removal and legal disposal of all materials, tree planting, tree and stump removal, updating the City’s tree inventory management system and emergency tree services. A total of five (5) proposals were received in response to the RFP.

After City staff carefully evaluated the proposals to determine which contractor would provide the best value to the City, City Council awarded a contract (CON-21-19) to Great Scott Tree Service, Inc. (Great Scott) in an annual amount of $335,500 on May 18, 2021. The term of the contract commenced on July 1, 2021, and continues through June 30, 2023.

The current term of the contract will expire on June 30, 2023. Per the terms of the contract, the City has the option to renew the contract, with contractor concurrence, for two (2) additional two-year periods on the same terms and conditions.

Public Works staff has managed the work performed by Great Scott over the past two years and has been satisfied with their performance. Therefore, staff wishes to extend the contract for an additional two-year period through June 30, 2025.

Great Scott has agreed to extend the contract through June 30, 2025, and has requested a

12.5% cost increase to the annual contract amount, which is an increase of $38,834.50.

Per the terms of the contract, the compensation terms may be adjusted by a mutually agreeable amount based on and no greater than the Consumer Price Index for All Urban Consumers (CPI-U) for Los Angeles-Long Beach-Anaheim, CA changes over the previous contract period as published by the U.S. Bureau of Labor Statistics in Table A: Los AngelesLong Beach-Anaheim CPI-U all items index, not seasonally adjusted. RFP-21-002 for Tree Maintenance Services defined the CPI adjustment period for the first contract extension as March 2021 to March 2023. The March CPI data is released mid-April, making it the most

Amendment No. 1 to CON-21-19
June 6, 2023

recent data available to the contractor prior to submitting their CPI adjustment request in writing to the City sixty days before the end of the then-current contract period.

On April 10, 2023, Great Scott submitted a written request to the City for a CPI increase of 15%. They cited state mandated wage increases for tree trimmers, increased fuel costs and inflation as justification for their request.

On April 12, 2023, the U.S. Bureau of Labor Statistics released the March 2023 CPI data. The CPI increased from 282.648 in March 2021 to 317.873 in March 2023, which is an increase of

12.5% over the previous contract period. Based on this information, Public Works staff contacted Great Scott to let them know that their request for an increase of 15% exceeded the maximum allowed per the terms of the contract.

On May 8, 2023, Great Scott submitted a revised written request to the City for a CPI increase of 12.5%, which is consistent with the Consumer Price Index (CPI) for the contact term.

The continued tree maintenance services to be provided by Great Scott support the City’s strategic goals of enhancing the culture and environment of “A Nice Place to Live” and attracting and retaining revenue-producing businesses by maintaining the City’s urban forest in a healthy, safe and attractive condition.

FISCAL REVIEW:

The cost of the amended contract is $374,334.50 per year, which will be expensed to Public Works’ Tree Maintenance – Service Contracts account (100.50.50551.53010) within the General Fund.

The proposed FY 23-24 budget allocates $385,000.00 for Tree Maintenance Service Contracts (100.50.50551.53010). Therefore, there are sufficient funds for Amendment No. 1 to CON-21-

19. Account Number Current
Annual Cost
Amend. No. 1
Annual Cost
Eff. July 1, 2023
Proposed
FY 23-24
Budget
Tree Maintenance
Services
100.50.50551.53010 $335,500.00* $374,334.50* $385,000.00 *Includes $25,000 in “Contingency” funds for extra work requested by the City.

The full financial impact of the amended contract is $748,669.00 for the two-year term, which breaks down as shown below.

Account Number FY 23-24
Annual Cost
FY 24-25
Annual Cost
2-Year Total
Tree Maintenance
Services
100.50.50551.53010 $374,334.50* $374,334.50* $748,669.00 *Includes $25,000 in “Contingency” funds for extra work requested by the City.

Amendment No. 1 to CON-21-19
June 6, 2023

PUBLIC NOTIFICATION:

Not applicable.

ENVIRONMENTAL IMPACT REVIEW:

Not applicable.

ATTORNEY REVIEW:

The Attorney for the City has reviewed and approved Amendment No. 1 to CON-21-19.

ALTERNATIVES:

Alternative No. 1: Approve Amendment No. 1 to CON-21-19 with Great Scott Tree Service, Inc. for Tree Maintenance Services to extend the contract term for two years and increase the annual contract amount by $38,834.50. This is the recommended action.

Alternative No. 2: Do not approve Amendment No. 1 to CON-21-19 with Great Scott Tree Service, Inc. for Tree Maintenance Services and direct staff to issue an RFP for tree maintenance services. This is not recommended, as staff has been satisfied with the quality, costeffectiveness and overall efficiency of Great Scott’s services. Staff believes that issuing an RFP would result in higher costs to the City given the current economic conditions.

Alternative No. 3: Do not approve Amendment No. 1 to CON-21-19 with Great Scott Tree Service, Inc. for Tree Maintenance Services and direct staff to perform the necessary tree maintenance services with City staff and equipment. This is not recommended, as the City does not have the staff or equipment to perform the work needed. In order to implement this alternative, the City would need to hire additional staff and purchase new equipment and vehicles.

Alternative No. 4: Do not approve Amendment No. 1 to CON-21-19 with Great Scott Tree Service, Inc. for Tree Maintenance Services and discontinue tree maintenance services in the City of Fountain Valley. This is not recommended as regular tree maintenance is necessary to maintain the public right-of-way for vehicular traffic and pedestrians, and to maintain the City’s urban forest in a healthy, safe and attractive condition.

Amendment No. 1 to CON-21-19
June 6, 2023

RECOMMENDATION:

Staff is requesting City Council approval of Alternative No. 1 to approve Amendment No. 1 to CON-21-19 with Great Scott Tree Service, Inc. for Tree Maintenance Services to extend the contract term for two years and increase the annual contract amount by $38,834.50.

Prepared by: Christine Smith, Senior Management Analyst Reviewed by: Mark Sprague, Field Services Manager
Approved by: Stephen Drinovsky, Interim Public Works Director Fiscal review by: Ryan Smith, Finance Director
Approved by: Maggie Le, City Manager
Attachment:

1. Amendment No. 1 to CON-21-19

AMENDMENT NO. 1
CON-21-19

TREE MAINTENANCE SERVICES
This FIRST AMENDMENT to AGREEMENT CON-21-19 is made and entered into this 6th day of June, 2023, by and between the City of Fountain Valley (hereinafter “CITY”), a municipal corporation, and Great Scott Tree Service, Inc. (hereinafter “CONTRACTOR”), a California corporation.

Recitals
WHEREAS, CITY and CONTRACTOR previously entered into AGREEMENT CON-21-19 dated May 18, 2021, for Tree Maintenance Services (hereinafter “AGREEMENT”) by which CONTRACTOR shall provide tree maintenance services outlined in the AGREEMENT; and
WHEREAS, the term of the AGREEMENT commenced on July 1, 2021 and continues through June 30, 2023; and
WHEREAS, the AGREEMENT provides the option for CITY to renew the AGREEMENT, with CONTRACTOR concurrence, for two (2) additional two-year periods on the same terms and conditions as the original AGREEMENT; and WHEREAS, CITY has been satisfied with the performance of CONTRACTOR and wishes to extend the AGREEMENT for a two-year period through June 30, 2025; and
WHEREAS, CONTRACTOR has requested, in accordance with the AGREEMENT, an increase of 12.5% to the total annual AGREEMENT amount of the contract, which is an increase of THIRTY-EIGHT THOUSAND EIGHT HUNDRED THIRTY-FOUR AND 50/100 DOLLARS ($38,834.50), for the new two-year period, as reflected in Exhibit A attached hereto and incorporated by this reference; and WHEREAS, the total annual AGREEMENT amount shall be THREE HUNDRED SEVENTY-FOUR THOUSAND THREE HUNDRED THIRTY-FOUR AND 50/100 DOLLARS ($374,334.50).

NOW, THEREFORE, the parties hereto AGREE as follows:

1. The AGREEMENT shall be extended for a two-year period, ending on June 30, 2025.

2. The total annual AGREEMENT amount shall be increased in the total amount of THIRTY-EIGHT THOUSAND EIGHT HUNDRED THIRTYFOUR AND 50/100 DOLLARS ($38,834.50).

3. The total annual AGREEMENT amount shall be THREE HUNDRED

SEVENTY-FOUR THOUSAND THREE HUNDRED THIRTY-FOUR
AND 50/100 DOLLARS ($374,334.50).

4. Except as expressly amended herein, all other terms and conditions of the AGREEMENT, as amended, shall remain in full force and effect.

In witness whereof, the parties hereto have entered into this FIRST AMENDMENT the date and year first above written.

ATTEST: CITY OF FOUNTAIN VALLEY
___________________________ ___________________________ Rick Miller, City Clerk Kim Constantine, Mayor
APPROVED AS TO FORM: CONTRACTOR:

HARPER & BURNS LLP
___________________________ ___________________________ Attorneys for the City Owner

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: June 6, 2023
Members of the City Council
SUBJECT: Approve Amendment No. 3 to CON-19-28 with Merchants Landscape Services, Inc. for Sports Park, Parks, and Civic Facilities Landscape Maintenance Services to extend the contract term for two years, add landscape maintenance services at Moiola Park, adjust the additional Sports Park turf renovation services to meet the City’s needs and increase the annual contract amount by $12,849.28 Three-Year Strategic Goals
☒ Enhance the culture and environment of “A Nice Place to Live” ☒ Attract and retain revenue producing businesses
☐ Achieve fiscal stability in accordance with the 20-Year Financial Plan ☐ Attract and retain quality staff
☐ Not applicable
EXECUTIVE SUMMARY:

The City’s current contract (CON-19-28) with Merchants Landscape Services, Inc. (Merchants) for Sports Park, Parks, and Civic Facilities Landscape Maintenance Services will expire on June 30, 2023.

Per the terms of the contract, the City has the option to renew the contract, with contractor concurrence, for two (2) additional two-year periods on the same terms and conditions. The first two-year extension was approved by City Council on May 18, 2021.

Public Works staff has managed all of the work performed by Merchants over the past four years of the contract and has been satisfied with their performance. Therefore, staff wishes to extend the contract for a final two-year period through June 30, 2025.

Per the terms of the contract, Merchants has agreed to extend the contract through June 30, 2025, and has requested a 6% cost increase to the annual base maintenance amount of the contract, including the synthetic weed control chemical application, which is an increase of $43,328.40. The requested cost increase is below the Consumer Price Index (CPI) for the contact term, which is approximately 12.5%.

Amendment No. 3 to CON-19-28
June 6, 2023

In addition to renewing the contract, Public Works staff wishes to add landscape maintenance services at Moiola Park, the City’s new park located at 9770 Finch Avenue, at an annual cost of $11,984.88 and adjust the additional Sports Park turf renovation services previously agreed upon to meet the City’s needs related to community events at an annual cost of $60,786, a savings of $42,464 annually because the previously held BBQ Fest is not anticipated.

The combined financial impact of the 6% increase to the annual base maintenance amount of the contract and the changes to the scope of work is an increase of $12,849.28 to the annual contract amount.

Staff is requesting that the City Council approve Amendment No. 3 to CON-19-28 with Merchants Landscape Services, Inc. for Sports Park, Parks, and Civic Facilities Landscape Maintenance Services to extend the contract term for two years, add landscape maintenance services at Moiola Park, adjust the additional Sports Park turf renovation services to meet the City’s needs and increase the annual contract amount by $12,849.28.

DISCUSSION:

Fountain Valley has contracted landscape maintenance services at the Sports Park since 2013 and at the Parks and Civic Facilities since 2010 as a cost-saving measure.

With both the contract for Sports Park Landscape Maintenance Services and the contract for Parks and Civic Facilities Landscape Maintenance Services expiring on June 30, 2019, Public Works staff chose to combine the contracts into one contract to take advantage of economies of scale, a larger group of contract employees for special projects or events, and more efficient contract management.

Public Works staff, with input from Community Services, developed and issued a comprehensive request for proposal (RFP) that detailed the scope of work for Sports Park, Parks and Civic Facilities Landscape Maintenance Services. The scope of work covered all landscape maintenance at the Sports Park, 17 neighborhood parks, Reservoir No. 1, the City Hall Campus, Founders Village, Fire Station No. 1 and Fire Station No. 2, including:
 General/daily maintenance
 Chemical application
 Weed and pest control
 Turf mowing and edging
 Turf renovation and aeration
 Fertilization and fertigation
 Shrub and groundcover
maintenance
 Irrigation and irrigation maintenance
 Sports field maintenance
 Hardscape maintenance
 Playground maintenance
On May 8, 2019, the City received two (2) proposals in response to the competitive RFP. After City staff carefully evaluated the proposals to determine which contractor would provide the best value to the City, City Council awarded a contract (CON-19-28) to Merchants Landscape Services, Inc. (Merchants) in the annual amount of $672,132 on June 11, 2019. The term of the contract commenced on July 1, 2019 and continued through June 30, 2021.

Amendment No. 3 to CON-19-28
June 6, 2023

On May 18, 2021, City Council approved Amendment No. 1 to CON-19-28 to extend the contract term two (2) years through June 30, 2023, add additional services to the scope of work, and increase the annual contract amount by $16,565.44 to $688,697.44. The additional work included adding the shrubs along the west side of Mt. Waterman Street to the scope of work for Ellis Park and increasing the landscape maintenance frequency at Fire Stations No. 1 and No. 2 from quarterly to weekly. Merchants agreed to provide the additional services at no additional cost. The increase in the annual contract amount was the result of a 2.6% increase in the annual base maintenance amount of the contract.

On September 20, 2022, City Council approved Amendment No. 2 to CON-19-28 to add additional services to the scope of work and increase the annual contract amount accordingly.

The additional services included:
 Additional turf renovation at the Sports Park to repair damage caused by the Crawfish Festival, BBQ Festival and Lobster Festival for an amount not to exceed $103,250 annually.
 Spraying of synthetic weed control chemicals along all of the City’s residential right-ofways following the City’s contracted street sweeper for an amount not to exceed $34,223 per application, up to a total of $68,446 for two applications at the City’s request per year.

Amendment No. 2 to CON-19-28 brought the total annual contract cost to $860,393.44, which included $35,000 in contingency funds for extra work requested by the City.

The current term of the contract will expire on June 30, 2023. Per the terms of the contract, the City has the option to renew the contract, with contractor concurrence, for two (2) additional two-year periods on the same terms and conditions. The first two-year extension was approved by City Council on May 18, 2021.

Public Works staff has managed all of the work performed by Merchants over the past four years of the contract and has been satisfied with their performance. Therefore, staff wishes to extend the contract for a final two-year period through June 30, 2025.

Per the terms of the contract, Merchants has agreed to extend the contract through June 30, 2025, and has requested a 6% cost increase to the annual base maintenance amount of the contract, including synthetic weed control chemical application, which is an increase of $43,328.40. The cost increase is below the Consumer Price Index (CPI) for the contact term, which is approximately 12.5%.

In addition to renewing the contract, Public Works staff wishes to add landscape maintenance services at Moiola Park, the City’s new park located at 9770 Finch Avenue, and adjust the additional Sports Park turf renovation services previously agreed upon to meet the City’s needs related to community events.

Landscape Maintenance Services at Moiola Park
Moiola Park is a new 1.12-acre park constructed on the former Fred Moiola Elementary School site, as part of The Currents development project. Per the conditions of approval of the project,

Amendment No. 3 to CON-19-28
June 6, 2023

Moiola Park will be dedicated to the City and the developer, Lennar, shall pay the City $176,631.15 for the maintenance and upkeep of the public park which also includes tree and playground equipment maintenance costs at an estimated $17,663.11/year for a 10-year period. These fees shall be paid in full prior to certificate of occupancy of the park. The developer has agreed to maintain the park for the initial 60-day period, after which the City will be responsible for maintenance. Dependent upon the final approval of the park, it is estimated that the City will assume responsibility for the park maintenance no sooner than July 1, 2023.

Merchants has agreed to provide landscape maintenance services at Moiola Park at a cost of $998.74 per month, which adds up to $11,984.88 annually for the next two years of the contract.

Staff acknowledges that the cost for landscape maintenance services at Moiola Park is significantly higher than the cost for a comparable 1-acre park, which is $316.48 per month at the new rate. Initially, Merchants provided the City with a quote on November 15, 2022, for $1,530 per month. City staff questioned the amount of the quote and requested an explanation for the dramatic increase. Merchants cited the elevated cost of labor, fuel, and raw materials as the reason for the cost increase. They also provided a new quote on December 16, 2022, for $998.74 per month. (This is the cost provided to the City by Merchants on Exhibit A.) The revised quote was accompanied by a detailed cost analysis showing how they came up with the quoted amount which has a zero-dollar profit margin. The economy has drastically changed since Merchant’s last consumer price index (CPI) adjustment in July 2021, and their quote for Moiola Park reflects the current economic conditions and what the City should have expected if the City chose to solicit a new contract through an RFP process rather than extend the contract with Merchants.

Adjust the Additional Turf Renovation Services at the Sports Park The Fountain Valley Sports Park is the City’s largest and most popular recreational facility, hosting several special events, multiple user groups, and over 100,000 people per year. This heavy usage stresses and damages the turf, making it necessary to schedule downtime throughout the year to aerate, reseed and restore the turf so it can continue to be enjoyed by the community. Large special events, such as Summerfest, require extensive renovations after the event to fill in uneven areas, reseed and replace turf as needed to remediate the damage caused by vehicles, large crowds, tents, fencing, carnival equipment, etc.

With the addition of the Crawfish Festival, BBQ Festival, and Lobster Festival at the Sports Park in 2022, additional turf renovation beyond what was included in the contract was needed to restore the playing fields. Amendment No. 2 to CON-19-28 added the additional turf renovation services needed to the contract’s scope of work at a total cost of $103,250.

During the next two-year contract term, the City expects to host the Lobster Festival on Sports Park Field A in September 2023 and 2024, as well as the Crawfish Festival on Sports Park Fields B and C in May 2024 and 2025. The City’s landscape staff worked closely with Merchants to determine exactly what would be needed to restore the turf after these events based on past experiences with these events and similar events. Merchants supplied costs for the needed services and detailed what was included in these costs. The turf renovations necessary after the Lobster Festival will cost $24,851 annually. The turf renovations following

Amendment No. 3 to CON-19-28
June 6, 2023

the Crawfish Festival will be less extensive and only cost $1,435 annually because the City only has time to apply Gypsum to break up the compacted soil on Fields B and C in the short window before Summerfest in June. Amendment No. 3 to the contract also includes $34,500 annually for approximately 15,000 sq. ft. of additional sod to be installed if needed at the City’s discretion. The total annual cost of the adjusted additional turf renovation services is $60,786.

This is a decrease of $42,464 because the previously held BBQ Fest is not anticipated. The Director of Public Works or his/her authorized representative may award these additional services to the Contractor, or other forces, at his/her discretion on an as needed basis during the term of the contract. There is no guarantee that extra work will be awarded to the Contractor.

The total financial impact of the 6% increase to the annual base maintenance amount of the contract and the changes to the scope of work is an increase of $12,849.28 to the annual contract amount.

The continued landscape maintenance services, the addition of landscape maintenance at Moiola Park and the additional Sports Park turf renovation services support the City’s strategic goal of enhancing the culture and environment of “A Nice Place to Live” by maintaining the landscape, hardscape, athletic fields and playgrounds at the City’s Sports Park, parks and civic facilities in a safe, healthy, sustainable and attractive condition for the purpose of community enjoyment. Maintaining and preserving the City’s residential right-of-ways through weed abatement also supports this strategic goal. In addition, these services will support the City’s strategic goal of attracting and retaining revenue-producing businesses by maintaining Fountain Valley’s image and aesthetic appeal as well as the condition of our sports fields for use by user groups.

FISCAL REVIEW:

The annual cost of the amended contract is $838,242.72 per year, with a contingency of $35,000 for extra work as needed, for a total annual cost of $873,242.72 which will be expensed to Public Works accounts within the General Fund. The costs will be split between the Recreation Center Service Contracts account (100.50.50558.53010) and the Parks Maintenance Service Contracts account (100.50.50552.53010) as detailed below.

The proposed FY 23-24 budget allocates $516,250.00 for Recreation Center Service Contracts (100.50.50558.53010) and $356,995.00 for Park Maintenance Service Contracts (100.50.50552.53010), for a total of $873,245.00. Therefore, there are sufficient funds for Amendment No. 3 to CON-19-28.

Account Number Current
Annual Cost
Amend. No. 3
Annual Cost
Eff. July 1, 2023
Proposed
FY 23-24
Budget
Sports Park – Base
Landscape Maintenance
100.50.50558.53010 $415,530.00 $440,461.67
Sports Park – Extra Work 100.50.50558.53010 $15,000.00 $15,000.00 Sports Park – Additional
Turf Renovation
100.50.50558.53010 $103,250.00 $60,786.00
Subtotal 100.50.50558.53010 $533,780.00 $516,247.67 $516,250.00

Amendment No. 3 to CON-19-28
June 6, 2023

Parks – Base Landscape
Maintenance
100.50.50552.53010 $204,884.00 $229,161.84
Parks - Extra Work 100.50.50552.53010 $20,000.00 $20,000.00 Civic Facilities – Base
Landscape Maintenance
100.50.50552.53010 $33,283.44 $35,280.45
Synthetic Weed Control
Chemical Application
100.50.50552.53010 $68,446.00 $72,552.76
Subtotal 100.50.50552.53010 $326,613.44 $356,995.05 $356,995.00 Annual Contract Cost $860,393.44* $873,242.72* $873,245.00 *Includes $35,000.00 in “Contingency” funds for extra work requested by the City The full financial impact of the amended contract is $1,746,485.44 for the two-year term, which breaks down as shown below.

Account Number FY 23-24
Annual Cost
FY 24-25
Annual Cost
Sports Park – Base Landscape
Maintenance
100.50.50558.53010 $440,461.67 $440,461.67
Sports Park – Extra Work 100.50.50558.53010 $15,000.00 $15,000.00 Sports Park – Additional Turf
Renovation
100.50.50558.53010 $60,786.00 $60,786.00
Subtotal 100.50.50558.53010 $516,247.67 $516,247.67
Parks – Base Landscape
Maintenance
100.50.50552.53010 $229,161.84 $229,161.84
Parks - Extra Work 100.50.50552.53010 $20,000.00 $20,000.00 Civic Facilities – Base
Landscape Maintenance
100.50.50552.53010 $35,280.45 $35,280.45
Synthetic Weed Control
Chemical Application
100.50.50552.53010 $72,552.76 $72,552.76
Subtotal 100.50.50552.53010 $356,995.05 $356,995.05
Annual Contract Cost $873,242.72* $873,242.72*
*Includes $35,000.00 in “Contingency” funds for extra work requested by the City PUBLIC NOTIFICATION:

Not applicable.

ENVIRONMENTAL IMPACT REVIEW:

Not applicable.

ATTORNEY REVIEW:

The Attorney for the City has reviewed and approved Amendment No. 3 to CON-19-28.

ALTERNATIVES:

Alternative No. 1: Approve Amendment No. 3 to CON-19-28 with Merchants Landscape Services, Inc. for Sports Park, Parks and Civic Facilities Landscape Maintenance Services to extend the contract term for two years, add landscape maintenance services at Moiola Park, adjust the additional Sports Park turf renovation services to meet

Amendment No. 3 to CON-19-28
June 6, 2023

the City’s needs and increase the annual contract amount by $12,849.28. This is the recommended action.

Alternative No. 2: Approve Amendment No. 3 to CON-19-28 with revisions at the direction of City Council to exclude the landscape maintenance services at Moiola Park or the adjusted additional turf renovations at the Sports Park. This is not recommended as the work is needed to maintain Moiola Park and repair the turf damage caused by the additional special events at the Sports Park. The City does not have the staff or equipment to perform the work needed.

Alternative No. 3: Do not approve Amendment No. 3 to CON-19-28 with Merchants Landscape Services, Inc for Sports Park, Parks and Civic Facilities Landscape Maintenance Services. This is not recommended as staff has been satisfied with the quality, cost-effectiveness and overall efficiency of Mechants’ services. The cost increase requested by Merchants is modest and staff believes that issuing an RFP would result in higher costs to the City given the current economic conditions.

RECOMMENDATION:

Staff is requesting City Council approval of Alternative No. 1 to approve Amendment No. 3 to CON-19-28 with Merchants Landscape Services, Inc. for Sports Park, Parks and Civic Facilities Landscape Maintenance Services to extend the contract term for two years, add landscape maintenance services at Moiola Park, adjust the additional Sports Park turf renovation services to meet the City’s needs and increase the annual contract amount by $12,849.28.

Prepared by: Christine Smith, Senior Management Analyst Reviewed by: Mark Sprague, Field Services Manager
Approved by: Stephen Drinovsky, Interim Public Works Director Fiscal review by: Ryan Smith, Finance Director
Approved by: Maggie Le, City Manager
Attachment:

1. Amendment No. 3 to CON-19-28

AMENDMENT NO. 3
CON-19-28

SPORTS PARK, PARKS AND CIVIC FACILITIES

LANDSCAPE MAINTENANCE SERVICES
This THIRD AMENDMENT to AGREEMENT CON-19-28 is made and entered into this 16th day of May, 2023, by and between the City of Fountain Valley (hereinafter “CITY”), a municipal corporation, and Merchants Landscape Services, Inc. (hereinafter “CONTRACTOR”), a California corporation.

Recitals
WHEREAS, CITY and CONTRACTOR previously entered into AGREEMENT CON19-28 dated June 11, 2019, for Sports Park, Parks and Civic Facilities Landscape Maintenance Services (hereinafter “AGREEMENT”) by which the CONTRACTOR shall provide landscape maintenance services outlined in the AGREEMENT; and WHEREAS, the original term of the AGREEMENT commenced on July 1, 2019, and continued through June 30, 2021; and
WHEREAS, the AGREEMENT provides the option for CITY to renew the AGREEMENT, with CONTRACTOR concurrence, for two (2) additional two-year periods on the same terms and conditions as the original AGREEMENT; and WHEREAS, on May 18, 2021, the parties executed Amendment No. 1 to extend the AGREEMENT for an additional two-year period through June 30, 2023, provide an increase of 2.6% to the annual base maintenance amount of the AGREEMENT, and adjust the scope of work to add the shrubs along the west side of Mt. Waterman to the Ellis Park maintenance and increase the landscape maintenance frequency at Fire Stations No. 1 and No. 2 to weekly at no additional charge; and
WHEREAS, on September 20, 2022, the parties executed Amendment No. 2 to adjust the scope of work to include additional turf renovation at the Sports Park and the application of synthetic weed control chemicals along the City’s residential right-of-ways for an additional amount not to exceed ONE HUNDRED SEVENTY-ONE THOUSAND SIX HUNDRED NINETY-SIX AND 00/100 DOLLARS ($171,696.00) before the expiration of the agreement on June 30, 2023; and
WHEREAS, the current term of the AGREEMENT will expire on June 30, 2023; and WHEREAS, CITY has been satisfied with the performance of the CONTRACTOR and wishes to extend the AGREEMENT for a second two-year period through June 30, 2025; and
WHEREAS, CONTRACTOR has requested, in accordance with the AGREEMENT, an increase of 6% to the annual base maintenance amount of the contract for the new twoyear period, as reflected in Exhibit A attached hereto and incorporated by this reference; and

WHEREAS, CITY shall accept ownership and responsibility for Moiola Park, a new park located at 9770 Finch Avenue, no sooner than July 1, 2023; and WHEREAS, the City wishes to add landscape maintenance services at Moiola Park, as reflected in Exhibit A, Schedule “B”, Item No. B-19, pending transfer of ownership to the City; and
WHEREAS, the City wishes to adjust the additional Sports Park turf renovation services previously agreed upon to meet the City’s needs, as reflected in Exhibit A, Schedule “E”; and
WHEREAS, CONTRACTOR has agreed to add landscape maintenance services at Moiola Park and adjust the additional Sports Park turf renovation services to meet the City’s needs, as reflected in Exhibit A; and
WHEREAS, the 6% increase to the annual base maintenance amount of the contract and the changes to the scope of work result in an increase of TWELVE THOUSAND EIGHT HUNDRED FORTY-NINE AND 28/100 DOLLARS ($12,849.28) to the annual AGREEMENT amount, for the new two-year period, as reflected in Exhibit A; and WHEREAS, the total annual AGREEMENT amount shall not exceed EIGHT HUNDRED THIRTY-EIGHT THOUSAND TWO HUNDRED FORTY-TWO AND 72/100 DOLLARS ($838,242.72), with a contingency of THIRTY-FIVE THOUSAND AND 00/100 DOLLARS ($35,000.00) for extra work if CITY requests extra work in accordance with this AGREEMENT.

NOW, THEREFORE, the parties hereto AGREE as follows:

1. The AGREEMENT shall be extended for a two-year period, ending on June 30, 2025.

2. The annual base maintenance amount shall be increased by 6%.

3. Landscape maintenance services shall be added at Moiola Park, the City’s new park located at 9770 Finch Avenue. Landscape maintenance services at Moiola Park shall not be performed under this AGREEMENT unless and until the CITY assumes ownership and responsibility of the park and a “Notice to Proceed” has been given to CONTRACTOR by CITY.

4. The additional Sports Park turf renovation services previously agreed upon shall be adjusted to meet the City’s needs.

5. The annual AGREEMENT amount shall be increased by TWELVE THOUSAND EIGHT HUNDRED FORTY-NINE AND 28/100 DOLLARS
($12,849.28), for the new two-year period.

6. The total annual AGREEMENT amount shall not exceed EIGHT

HUNDRED THIRTY-EIGHT THOUSAND TWO HUNDRED FORTY-TWO
AND 72/100 DOLLARS ($838,242.72), with a contingency of THIRTYPage 531 FIVE THOUSAND AND 00/100 DOLLARS ($35,000.00) for extra work if CITY requests extra work in accordance with this AGREEMENT.

7. Except as expressly amended herein, all other terms and conditions of the AGREEMENT, as amended, shall remain in full force and effect.

In witness whereof, the parties hereto have entered into this THIRD AMENDMENT the date and year first above written.

ATTEST: CITY OF FOUNTAIN VALLEY
___________________________ ___________________________ Rick Miller, City Clerk Kim Constantine, Mayor
APPROVED AS TO FORM: CONTRACTOR:

HARPER & BURNS LLP MERCHANTS LANDSCAPE SERVICES, INC.
___________________________ ___________________________ Attorneys for the City Owner
APPROVED AS TO CONTENT:
___________________________
Hye Jin Lee, P.E., Director of Public Works

EXHIBIT A

1510 S Lyon Street., Santa Ana, CA 92705, (800) 645-4881 Office, (714) 972-3185 Fax March 9, 2023
Gilbert M. Lopez
City of Fountain Valley
17300 Mt. Hermann St.

Fountain Valley, CA 92708
Regarding: City of Fountain Valley Parks and Facilities – Contract Renewal Dear Gil,
We are grateful for your business this past years and Merchants Landscape Services agrees to extend its current landscape maintenance contract with the City of Fountain Valley for two (2) additional years.

Since the contract started back on July 1, 2019 we’ve experienced difficulties to continue delivering the quality of work that the City of Fountain Valley deserves. When major factors such fuel cost, and labor cost increase, the cost of almost everything in the supply chain increases, as well as other business expenses, including sub-contractors, materials, equipment parts and insurance.

In order for us to continue our current positive relationship with the City of Fountain Valley we respectfully would like to get a 6% increase for the two (2) years, and all current terms, conditions and specifications will remain the same.

Merchants Landscape will also add the following locations at additional cost;  Under Parks: Add Moiola Park (see attached proposal, and cost analysis)  Under Sport Complex: Add Turf Renovations Field A-B-C (See attached Schedule ‘E’) Merchants looks forward to have the opportunity to meet with you and discuss in better details the above request.

Sincerely,
Martin Herrera
Branch Manager
Cc: Mark Brower

1510 S. Lyon St., Santa Ana, CA 92705, (800)645-4881 Office, (714)972-32185 Fax MARCH 9, 2023
Gilbert M Lopez
City of Fountain Valley
17300 Mt. Hermann St.

Fountain Valley, CA 92708
RE: Moiola Park
Dear Gilbert,
Merchants Landscape Services is pleased to submit the following proposal in regards to the exterior landscape maintenance at the above listed site as per your request.

Merchants will furnish all labor, equipment, tools, services required to perform weekly maintenance at the above referenced site. Maintenance of mowing, hardscapes, litter pick up, and playground areas; will include, but not be limited to watering, weed control, pest control, and clean-up. It is the intent to provide a weekly maintenance program to keep the site at a high level of quality.

DESCRIPTION ______________
Per your request, the following proposal is to provide landscape maintenance to Moiloa Park under same scope of work as current contract between Merchants Landscape and City of Fountain Valley Parks Landscape Maintenance.

Due to elevated cost for labor, fuel, and raw materials needed for this new park, as the attached cost analysis reflects; our current actual cost far exceed our current contract pricing.

Please see attached cost analysis reflecting in how we come up with the Monthly Maintenance at the most minimum cost with no profit margin.

Moiola Park at City of Fountain Valley: Approx. 1.12-Acres

1. Monthly Landscape maintenance costs: $998.74
Note: Proposal to include Annual Turf Renovation per current scope of work section #78.

Terms: This bid may be withdrawn by us if not accepted within ninety days.

I Accepted: _________________________________________Date:_____________________ Printed Name: Title: Start Date: _______
If you have any questions regarding this proposal, please contact Martin Herrera @ (800) 645-4881.

Respectfully,
Martin Herrera
Branch Manager
Cc: Mark Brower

Cost Analysis Moiola Park 03-09-2023
Confidential 4/26/2023 Page 1
3/9/2023 Cost Analysis for Moiola Park 1.12- Acre
City of Fountain Valley Landscape Maintenace
Daily Hours Weekly Monthly Wage Monthly
Position Sun Mon Tue Wed Thu Fri Sat Hours Hours Rate Price Labor Details/Weed Control 1 1 4.35 $ 18.00 $ 78.30
Labor Details/Weed Control 1 1 4.35 $ 17.00 $ 73.95
Labor Mowing/Edging/trimming 2 2 8.7 $ 17.00 $ 147.90
Labor Mowing/Edging/trimming 2 2 8.7 $ 17.00 $ 147.90
Labor
Hardscape/Playground/Blowin
g/Trash 1 1 4.35 $ 17.00 $ 73.95
Irrigator 1 1 4.35 $ 22.00 $ 95.70
Average: $ 18.00
Total Actual Hours: 7 1 8 Regular Labor: $ 617.70
#1 - Direct Labor: $ 617.70
#2-Vacation & Sick Leave: 4% of Direct Labor $ 24.71
Gross Labor: $ 642.41
#3 - FICA 4.0% of Gross Labor $ 25.70
#4 - SUI 4.0% of Gross Labor $ 25.70
#5 - FUTA 4.0% of Gross Labor $ 25.70
#6- Liability Insurance: 4.0% of Gross Labor $ 25.70
#7- Worker's Compensation Insurance: 6.00% of Gross Labor $ 38.54 #8- Dump Fees $ -
#9- Fuel Equipment $ 25.00
#10- Fuel Vehicle $ 20.00
#11 Fertilizers annually $448 $ 37.00
#12- Annually Turf renovation: Seed and topdress approx. $1,600 one time annually $ 133.00 Total Cost: $ 998.74
Monthly Cost: $ 998.74
Monthly Maintenace $ 998.74
$ 0.00
Profit % 0.00%
Labor % 61.85%
Two Week Hours 16.00
Two Week Labor $ 284
#35 Profit

1510 S Lyon Street, Santa Ana, CA 92705, Office (800)645-4881, Fax (714)972-3185 April 13, 2023
Gilbert M. Lopez
City of Fountain Valley
17300 Mt. Hermann St.

Fountain Valley, CA 92708
“SCHEDULE E”
Regarding: Sport Complex Turf Renovation Fields A-B-C – Crawfish and Lobster Festivals Dear Gil,
Merchants Landscape is pleased to submit the following proposal to provide labor, materials, and equipment to spray chemicals at the above referenced location. The following proposal includes materials, equipment, additional labor, and supervision.

Description
This proposal will be under same scope of work as current contract between Merchants Landscape and City of Fountain Valley Sport Complex Landscape Maintenance.

Merchants is providing a rough order of magnitude for the annual landscape maintenance cost to repair damage caused by additional special events from vehicles, large crowds, tents, fencing, carnival equipment, etc.

Due to the fact we are unable to estimate the damages; the following cost is based from previous Annual Summerfest which is already built into the service contract. Additional turf renovation maintenance due to special events will be at unit cost listed below.

Please note that the sod will be installed only in bare areas inside the sport fields and not in common areas. All other common areas will be over-seeded.

Crawfish Festival May 2024 & 2025: Fields B & C Approx. 130,680 sq. ft. (3 Acres) a) 3- Acre Turf Fertilization Gypsum (pelletized) @ 20- lbs. per 1,000 sq. ft. $1,435.00 Total Cost for field B & C $1,435.00

1510 S Lyon Street, Santa Ana, CA 92705, Office (800)645-4881, Fax (714)972-3185 Lobster Festival September 2023 & 2024: Field ‘A’ Approx. 65,340 sq. ft. (1.5 Acres) a) Not to exceed (6,000) sq. ft. to repair bare areas with Bermuda sod 1” cut $13,800.00 Notes: 1. Using Bermuda Tifway 419 1” cut the field will be ready for use in 1-2 weeks

2. Any additional sod @ $2.30 per sq. ft.

3. City will provide dumpsters
b) 1.5- Acre Turf Aeration using Shatter tines to help with compacted soil $480.00 c) 1.5- Acre Turf Fertilization with 6-20-20XB with micro nutrients $387.00 d) 1.5- Acre Turf Fertilization with 15-15-15 $313.00
e) 1.5- Acre Turf Fertilization Gypsum (pelletized) @ 20- lbs. per 1,000 sq. ft. $718.00 f) 65,340 sq. ft. inter-seeding with Grand Slam Saline or FS $3,267.00 Note: 7 pounds per 1,000 square feet
g) 50- Tons to Top-dress with 80/20 (sand/organics) $4,750.00 Note: To help leveling uneven areas and cover new seed
f) Install approx. (1,136) lineal feet safety PVC vinyl orange fence 48” $1,136.00 Total Cost per Field $24,851.00
Grand Total $26,286.00

If you have any questions regarding this proposal, please contact Martin Herrera at (800) 64-4881.

Sincerely,
Martin Herrera
Branch Manager

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: June 6, 2023
Members of the City Council
SUBJECT: Annealta Group, Inc. Encroachment Permits Review and Issuance Services

1. Accept a fee proposal from Annealta Group, Inc. in the amount of $43,464 for encroachment permits review and issuance services, and authorize staff to issue a Purchase Order for the amount.

Three-Year Strategic Goals
☒ Enhance the culture and environment of “A Nice Place to Live” ☒ Attract and retain revenue producing businesses
☐ Achieve fiscal stability in accordance with the 20-Year Financial Plan ☒ Attract and retain quality staff
☐ Not applicable
EXECUTIVE SUMMARY:

The Public Works Engineering Division needs temporary staff augmentation for engineering encroachment permits review and processing services for a projected duration of four (4) months. The Public Works Engineering Division currently has three vacancies (2 Assistant Engineers and 1 Engineering Tech III vacancies) and there are increasing demands for the issuance of residential and commercial private and public developments encroachment permits.

Through the competitive Request for Qualifications process, Annealta Group, Inc. (Annealta) was selected and the City Council awarded the on-call consultant contract based on their highly qualified staff and expertise in engineering encroachment permits review and processing services. In addition, Annealta has provided exceptional services for the City of Fountain Valley on past projects including plan checking and construction management and inspection services for Frontier’s city-wide Frontier Fiber Optic Installation Project.

Staff recommends that City Council accept a fee proposal from Annealta Group, Inc. in the amount of $43,464 for encroachment permits review and issuance services, and authorize staff to issue a Purchase Order for the amount.

Annealta Group, Inc. Encroachment Permits Review and Issuance Services June 6, 2023

DISCUSSION:

The Public Works Engineering Division needs temporary staff augmentation for engineering encroachment permits review and processing services for a projected duration of four (4) months until we can fill vacancies. The Public Works Engineering Division currently has three vacancies (2 Assistant Engineers and 1 Engineering Tech III vacancies) with increasing demands for residential and commercial private and public developments encroachment permits where the City currently realizes approximately 370 encroachment permits per year.

Per the City’s purchasing policy and in collaboration with the Finance Department, staff issued a Request for Qualifications (RFQ) for As-Needed On-Call Construction Management & Inspection Services. The RFQ established a qualified consultants list to support the various projects and staffing needs within Public Works for the next three (3) years for various CIP and private developments projects. Maintaining an active and comprehensive on-call list streamlines the process of awarding projects to the most suitable firm for specific projects and reduces time soliciting consultant services for each project.

On November 16, 2021, the City Council approved five (5) most qualified consultants among twenty-one (21) proposals for on-call services for construction management and inspection including encroachment permits and processing services. Annealta Group, Inc. was one of the five qualified consultants awarded an As-Needed On-Call Construction Management and Inspection Services contract.

On May 24, 2023, Annealta Group, Inc. submitted a cost proposal in the amount of $43,464 for encroachment permits review and processing services.

Annealta is a highly respected civil engineering and construction management firm with an excellent reputation for its work on similar projects throughout Southern California. Annealta has provided consulting services to Fountain Valley on past projects including providing inspection services on projects such as the City’s Rehabilitation and Resurfacing of Residential Roadways, Project GT229, Rehabilitation of Warner Avenue from Brookhurst Street to Euclid Street, Project TI275, and providing plan checking services for Frontier’s City-wide fiber optic installation plan.

Staff recommends that the City Council accept a fee proposal from Annealta Group, Inc. in the amount of $43,464 for encroachment permits review and issuance services, and authorize staff to issue a Purchase Order for the amount.

FISCAL REVIEW:

Annealta Group, Inc. CON 21-70 (Munis CON 1005)
CON 21-70 (Munis CON 1005) * $400,000.00
On-Call Construction Mgmt: Frontier Fiber Optic Installation** $39,628.81 Project Mgmt - Frontier Fiber Optic Install Plan*** $80,600.00 Project Mgmt - Frontier Fiber Optic Install Plan**** $73,211.19 Encroachment Permits Review and Issuance Services $43,464.00

Annealta Group, Inc. Encroachment Permits Review and Issuance Services June 6, 2023

Remaining Amount in CON 21-70 (Munis CON 1005) $163,096.00 *Approved by City Council on November 16, 2021
** Approved by City Council on February 1, 2022
*** Purchase Order issued by Finance Purchasing on November 4, 2022 **** Approved by City Council on December 6, 2022
The fee proposal from Annealta Group, Inc. in the amount of $43,464 will be encumbered in the General Fund Engineering Professional Services Account (GL#: 100.50.50500.53003).

Sufficient fund exists within the account for the encroachment permits review and issuance services:

FY 2022/23 Budget for Annealta Encroachment Permits Review and Issuance Services
(GL#: 100.50.50500.53003)
General Fund Professional Services Account
(GL#: 100.50.50500.53003) $298,832.88
Encroachment Permits Review and Issuance Services $43,464.00 Remaining FY22/23 Budget Amount $255,368.88
* Remaining Balance as of May 24, 2023
PUBLIC NOTIFICATION:

Not applicable.

ENVIRONMENTAL IMPACT REVIEW:

Not applicable.

ATTORNEY REVIEW:

The Attorney for the City has reviewed and approved the As-Needed On-Call Construction Management and Inspection Services CON 21-70 (Munis CON 1005) for Annealta Group, Inc. on November 16, 2021.

ALTERNATIVES:

Alternative No. 1: Accept a fee proposal from Annealta Group, Inc. in the amount of $43,464 for encroachment permits review and issuance services, and authorize staff to issue a Purchase Order for the amount.

Alternative No. 2: Do not accept a fee proposal from Annealta Group, Inc. in the amount of $43,464 for encroachment permits review and issuance services, and do not authorize staff to issue a Purchase Order for the amount. This is not recommended as this will delay encroachment permits issuance and impact residential and commercial private and public developments project schedules.

Annealta Group, Inc. Encroachment Permits Review and Issuance Services June 6, 2023

RECOMMENDATION:

Staff recommends that the City Council accept a fee proposal from Annealta Group, Inc. in the amount of $43,464 for encroachment permits review and issuance services, and authorize staff to issue a Purchase Order for the amount.

Prepared by: Kyle Knoke, Associate Engineer & Terri Phan, Management Aide Recommended by: Kyle Hilton, Associate Engineer
Reviewed by: Temo Galvez, Deputy Public Works Director / City Engineer Approved by: Stephen Drinovsky, Interim Public Works Director Fiscal review by: Ryan Smith, Finance Director / City Treasurer Approved by: Maggie Le, City Manager
Attachment 1: Executed Annealta Contract CON 21-70 (Munis CON 1005) Attachment 2: Annealta Proposal

Page | 1 ANNEALTA GROUP
May 24, 2023
Kyle Knoke, Assistant Engineer
Public Works/Engineering Department
City of Fountain Valley
10200 Slater Avenue
Fountain Valley, CA 92708
Re: Proposal to Provide As-Needed Encroachment Permit Review and Processing Services Dear Kyle,
Annealta Group is pleased to submit our proposal to provide As-Needed Encroachment Permit Review and Processing Services. We have carefully assembled a team of experienced and professional staff who possess the know-how and skill set to serve on this project and who have successfully served on projects throughout Southern California.

We understand the scope of work includes assigning a staff member to provide encroachment permit review and processing 20 hrs/week for about 4 months. Work is estimated to begin Monday, June 19. The individual will be responsible for reviewing permit applications for development projects, utility company work and other work proposed in the City right of way. We propose Jeff Jones, Engineering Technican II, to perform this work with supervision and oversight provided by Angel Fuertes, Program Manager. Both Jeff and Angel are familiar with City standards having assisted the City with the field review and processing of fiber optic encroachment permit plan sets and permits. As with the fiber optic plan review all work will be done off site.

Annealta focuses on providing the expertise required to assist our clients with professional services tailored to their specific and unique needs. Spanning critical municipal service areas including public works, city engineering, planning and building and safety, our team of experts bring a wealth of expertise in their respective fields. Serving in the capacity as an extension staff, we are committed to achieving your organization's goals and overcoming challenges that many assignments encounter. Our client references can attest to our successful track record of the delivery of services and projects on time and within budget in a customer friendly manner! Annealta’s unique combination of qualifications, experience and certifications will enable us to work effectively with the Public Works Department as well as other city departments in the successful delivery of projects for the City. Our company formed in response to client demands for focused services provided by smaller, principal led firms as opposed to
untailored services provided by larger corporations in the market place. Our staff has a proven track record of
successfully delivering projects and effectively coordinating with other city departments as project issues and deadlines dictate.

Annealta Group is
proud to
announce that we
were recently
named the #1
Fastest Growing
Small Company
by the Orange
County Business
Journal!

Page | 2 ANNEALTA GROUP
We view the keys to serving Fountain Valley on this project as follows:
✓ Being responsive to the City’s needs
✓ Working with the residents, contractors and utility companies to review compliance with city standard plans and specifications for proposed work
✓ Coordinating effectively with other city departments if needed ✓ Working and communicating with the City field inspectors on projects as needed

COST PROPOSAL
Annealta Group proposes the following rates for this assignment. *Overtime will be billed at 1.5 times the regular rate and double time will be billed at 2 times the regular rate.

Please don’t hesitate to contact me directly if you have any questions or would like additional information about how we can assist.

Thank you for the consideration of our proposal!
Sincerely,
Tim D’Zmura, PE, CBO, AICP
President/ CEO
Program
Manager
($178)
Engineering
Technician II
($97)
48 360
Total Estimated Hours 48 360
Total Estimated Cost $8,544 $34,920 Total $43,464
Contact
Tim D’Zmura, PE, CBO, AICP
President/CEO
714.625.5840
[email protected]

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: June 6, 2023
Members of the City Council
SUBJECT: City of Fountain Valley Six Month Strategic Objectives Adoption for May 11, 2023 through November 16, 2023
Three-Year Strategic Goals
☒ Enhance the culture and environment of “A Nice Place to Live” ☒ Achieve fiscal stability by evaluating processes, and attract and retain revenue producing businesses/opportunities
☒ Attract and retain quality staff through best practices and trends ☒ Maintain, build, and modernize infrastructure to support growth and future needs of the City
☐ Not applicable
EXECUTIVE SUMMARY:

On May 11, 2023 the City Council held a strategic planning session with executive management team and department managers. Those that were in attendance collaborated to establish the City’s vision and mission statements, three-year goals and six-month strategic planning objectives for May 11, 2023 through November 16, 2023 for adoption. The strategic plan has and will continue to serve as a guideline for both the Council and City staff as we work to achieve our goals over the next few years.

DISCUSSION:

During the City’s Strategic Planning session on May 11, 2023, City Council, executive management team including department managers discussed achievements and missed opportunities. There were group discussions that led to the creation of the City’s vision and mission statements.

The City of Fountain Valley vision statement is:

Fountain Valley is a safe, inclusive, and desirable community where you can live your best life! The City of Fountain Valley mission statement is:

The City of Fountain Valley is a team driven organization committed to providing excellent service to our community through our Core Values: Fiscal Stability, Honesty, Integrity and Ethical Behavior, Teamwork, Innovation, Quality of Life, and Excellent Customer Service.

Through the collaborative efforts, City Council and City staff help clearly define the goals and priorities of the City in which a finalized Six Month Strategic Objectives Matrix for May 11, 2023 through November 16, 2023 was prepared for adoption.

City of Fountain Valley Strategic Plan
June 6, 2023

The recommended 2023-2026 goals were agreed upon and are not in any priority:
 Enhance the culture and environment of “A Nice Place to Live”  Achieve fiscal stability by evaluating processes and attract and retain revenue producing businesses/opportunities
 Attract and retain quality staff through best practices and trends  Maintain, build, and modernize infrastructure to support growth and future needs of the City City Council and City staff prepared the six-month objectives in support of the new goals for 2023-2026.

These objectives and staff’s progress toward achieving them are attached for your reference under Attachment No. 1.

FISCAL REVIEW:

The fiscal impact has been budgeted in Fiscal Year 2023-24.

PUBLIC NOTIFICATION:

Not applicable.

ENVIRONMENTAL IMPACT REVIEW:

Not applicable.

ATTORNEY REVIEW:

Attorney for the City has reviewed this item.

ALTERNATIVES:

Alternative No. 1: Adopt the vision and mission statements, six-month strategic objectives matrix for May 11, 2023 through November 16, 2023.

Alternative No. 2: Direct staff to take an alternate action.

RECOMMENDATION:

Staff recommends that the City Council approve Alternative No. 1.

Prepared by: Maggie Le, City Manager
Reviewed by: Ryan Smith, Finance Director
Approved by: Colin Burns, Attorney for the City
Attachment:

1. Six Month Strategic Objectives Matrix for May 11, 2023 – November 16, 2023

A

C I T Y O F F O U N T A I N V A L L E Y

SIX-MONTH STRATEGIC OBJECTIVES
M a y 1 1 , 2 0 2 3 – N o v e m b e r 1 6 , 2 0 2 3
City of Fountain Valley Vision Statement
Fountain Valley is a safe, inclusive, and desirable community where you can live your best life! City of Fountain Valley Mission Statement
The City of Fountain Valley is a team driven organization committed to providing excellent service to our community through our core values.

Core Values
Fiscal Stability, Honesty, Integrity and Ethical Behavior, Teamwork, Innovation, Quality of Life, and Excellent Customer Service THREE-YEAR GOAL: ENHANCE THE CULTURE AND ENVIRONMENT OF “A NICE PLACE TO LIVE”

WHEN WHO WHAT STATUS COMMENTS

DONE ON
TARGET
REVISE
D
BUDGET

1. By August 15,
2023, City
Council meeting
Police Chief and Finance
Director
Review and present options to solicitor/peddler city
ordinance.

N/A

2. By June 6, 2023,
City Council
meeting
Police Chief
Facilitate a new contract for unhoused outreach and
engagement.

N/A

3. By August 1,
2023
Community Services
Director/City Clerk/Deputy
City Manager
Present to City Manager a unified messaging platform
to help brand public facing information.
$4,500 -
$9,000

4. By September
19, 2023, City
Council Meeting
Community Services Director
and City Clerk
Present to City Council for direction a proposal for a
robust and professional community survey on the
quality of services in Fountain Valley.

Pending

B
THREE-YEAR GOAL: ACHIEVE FISCAL STABILITY BY EVALUATING PROCESSES, AND ATTRACT

AND RETAIN REVENUE PRODUCING BUSINESSES/OPPORTUNITIES

WHEN WHO WHAT STATUS COMMENTS

DONE ON
TARGET
REVISE
D
BUDGET

1. By September 19,
City Council meeting
Deputy City
Manager/Community
Development Director
Complete and present Economic Development plan
update.

X In budget Meetings held with City
Council and business
leaders. Consultants
currently conducting
market research.

2. By November 7,
2023, City Council
meeting
Deputy City
Manager/Community
Development Director
Complete the Crossings Specific Plan rebranding. In budget

2. By October 3, 2023,
City Council meeting
Finance Director Identify facilities in need of major repair or replacement and place in a newly created fund.

N/A

3. By August 1, 2023
Finance Director Retain services of a consultant to conduct a fee study and present to the City Manager.

In budget

4. By October 3, 2023
Deputy City
Manager/Community
Development Director
Retain services of a consultant to identify surplus land for possible hotels and present to City Manager.

In budget

C
THREE-YEAR GOAL: ATTRACT AND RETAIN QUALITY STAFF THROUGH

BEST PRACTICES AND TRENDS

WHEN WHO WHAT STATUS COMMENTS

DONE ON
TARGE
T
REVIS
ED
BUDGET

1. By June 6,
2023, City
Council
Meeting
Cross City Committee
with
Oversite/Assistance
From Fire Chief and
HR Director
Present results from Engagement Team – Increase
Engagement of staff for teambuilding, equity, inclusion, retention, and morale.

X
$25,000 Council to perhaps
provide a budget for
future initiatives, or
potential next FY
budgeted items.

Revised date to June 6,
2023.

2. By June 6,
2023, City
Council
meeting
HR Director-lead,
Community Services
Director, Police Chief,
Public Works
Director, Fire Chief
Staff to identify creative solutions and options to address the current trends in workforce and labor market that are having a negative impact on recruitment and retention efforts.

X N/A Ideas for consideration
that may have a fiscal
impact, perhaps a
budget provided for
initiatives. Revised date
to June 6, 2023.

3. By June 6,
2023, City
Council
meeting
PW Director-lead,
Community Services
Director, HR Director,
Police Chief, and IT
Manager
Present to City Council suggested improvements to the
hiring and on-boarding process.

X $10,000/annu
ally
NeoGov Onboard
Platform. Revised date
to June 6, 2023.

4. By December
5, 2023
City Council
meeting
HR Director,
Community Services
Director and
Engagement Team
Present and bring forward top trends in workforce and labor market for approval and adoption.

5. By July 31,
2023,
Council
Communicator
HR Director-lead and
Engagement Team
Conduct survey to identify enhancements to employee
benefits and provide to Council in the Council
Communicator.

D
THREE-YEAR GOAL: MAINTAIN, BUILD, AND MODERNIZE INFRASTRUCTURE TO SUPPORT

GROWTH AND FUTURE NEEDS OF THE CITY

WHEN WHO WHAT STATUS COMMENTS

DONE ON
TARGET
REVISE
D
BUDGE
T

1. By September 16,
2023, City Council
meeting
Public Works Director
and Deputy Public
Works Director
Present the status of 405 Fwy Project.

2. By October 17, 2023,
City Council meeting
IT Director Present the status of Office 365 and new servers-Nutanix.

3. By October 17, 2023
City Council meeting
Public Works Director
and Deputy Public
Works Director
Present the status of fiber optics phase one.

4. By July 20, 2023
Deputy City
Manager/Interim
Public Works
Director/Fire Chief
Secure property, close escrow and initiate RFP for design, explore and identify revenue sources for 17101 Bushard
property.

5. By October 17, 2023,
City Council meeting
Deputy City
Manager/Community
Development Director
Present General Plan update and EIR adoption.