Thank you for the opportunity and hope our proposal meets your interest and approval. Should you have any questions or require any further information, please do not hesitate to contact the undersigned.
Very truly yours,
Shahnawaz Ahmad, P.E., President
626.821.3456
[email protected]
Proposal for Construction Management and Inspection Services for Vermont Avenue from Artesia Boulevard to Gardena Boulevard Street Improvement Project, JN959 TABLE OF CONTENTS Page 1 of 1
TABLE OF CONTENTS
COVER LETTER
SECTION I: PROJECT UNDERSTANDING AND SCOPE OF WORK
SECTION II: PROJECT TEAM
SECTION III: FEE PROPOSAL
Proposal for Construction Management and Inspection Services for Vermont Avenue from Artesia Boulevard to Gardena Boulevard Street Improvement Project, JN959 SECTION I: PROJECT UNDERSTANDING AND SCOPE OF WORK Page 1 of 6 SECTION I: PROJECT UNDERSTANDING AND SCOPE OF WORK
PROJECT UNDERSTANDING
The City is seeking an engineering consultant to provide construction management and inspection service for the street improvement project along Vermont Avenue from Artesia Boulevard to Gardena Boulevard. The project consists of localized pavement milling, base course paving, cold milling various thicknesses, ARHM overlay of existing AC pavement and slurry sealing within project limits as shown on plans. Also included are various concrete improvements such as curbs, gutters, sidewalks, drive aprons and ADA ramps; Removal and installation trees; Traffic signal upgrades (addition of battery back-up systems and audio pedestrian controllers); Traffic signing, striping and raised pavement markings.
We have reviewed the contract documents, specifications, and plans provided by the City for this project.
PROJECT APPROACH
We offer the following approach to successfully complete your projects.
Our approach to your project is based on four principles that are essential for the success of your project. These principles are:
SA Associates’ overall approach to providing construction management services is to enforce the contract documents and other applicable regulations, to develop and maintain clear lines of communication between all project parties to be proactive in identifying issues, and to work diligently and effectively toward resolution of issues.
We will locate resources where they can be most effectively utilized.
Our approach to your anticipated projects will also include seamless and efficient management. SA Associates will bring to these projects proactive Construction Management services and client-focused attention to solving the many complexities of these works. While on site, our primary focus as construction manager will be to monitor the Contractor and make sure that they produce quality work while reducing the element of surprise and maintaining client and public satisfaction. We will implement and adhere to these principles continuously throughout the project.
SCOPE OF SERVICES
We have reviewed, understand, and are able to perform the services listed in the RFP e-mail. In addition, we offer the following enhancements to the scope of services:
CONSTRUCTION MANAGEMENT/TEAM EXPERIENCE
Our Team has considerable experience in the management of various civil engineering projects. SA Associates Provide the most qualified
project manager and team
Ongoing communication
with City staff
Direct Principal
Involvement
Commitment to provide you with
a quality project and service
Proposal for Construction Management and Inspection Services for Vermont Avenue from Artesia Boulevard to Gardena Boulevard Street Improvement Project, JN959 SECTION I: PROJECT UNDERSTANDING AND SCOPE OF WORK Page 2 of 6 has worked on numerous similar projects in the last several years. Our previous knowledge and experience on similar projects gives us an advantage in providing the most innovative solutions to difficult or unforeseen field issues. Our project team has worked together on several project management projects in the recent past. This cohesiveness will be a great benefit to you in providing CM services.
COMMUNICATIONS
Communications is an important element of the design of your project. We will provide submittal reviews and deliverables in the proper format for your review and use. We will meet with City staff on a regular basis to keep the City informed on progress and issues affecting the project.
DIRECT PRINCIPAL INVOLVEMENT
A commitment to principal involvement in every project is a cornerstone of our success. Quality Assurance/Quality Control is personally directed by our principal. He is directly involved in project oversight and quality control issues throughout the project. This results in a personalized service to every client with ease of communication and responsiveness to your project needs.
INTERFACING WITH THE PUBLIC: PUBLIC OUTREACH AND COMMUNITY RELATIONS A community meeting is advised prior the start of construction for most of the projects. Outreach strategies are essential to communicate with the community. We understand the need for effective public communication, to keep them informed of planed activities, schedule changes and address their concerns in a timely manner. We strongly believe in minimizing disturbance to businesses and residents and calls to the City. Good public relations with the general public are imperative to the success of any project. Typically, construction work is adjacent to private residences and businesses and construction can be very disturbing. SA Associates inspectors will be the first line of defense for addressing complaints by the public. They will work with the contractor to address issues and concerns brought forth by the public, businesses, and property owners.
SCHEDULE MONITORING
SA Associates will maintain a correspondence, information, and submittal tracking system to ensure that correspondence requiring responses, requests, and submittals are answered in a timely manner. The Contractor’s submittal schedule will list all significant submittals required by the specifications and those that are critical to the Project’s success. The schedule will identify the expected date that the item is due. We will review the schedule to confirm that all submittals are listed and that the planned dates allow sufficient time before the item is required on the jobsite.
SAFETY
SA Associates will ensure the Contractor has a fully integrated, extensive safety program that can respond to conditions for each specific project site. We are strongly believers that a strong safety management program, aimed to protect construction staff and the general public, when implemented with care on the projects can result in significant positive impacts and be cost effective for the overall project.
TRAFFIC CONTROL
For those projects affected by traffic control, we will work with the City to communicate and coordinate with business and property owners, road conditions in the work zone areas, safety and mobility effects of the work zone, traffic delays, lane closure times, and other impacts to the community. We will also coordinate with the contractor so that both businesses and property owners received advance notice. In addition, we will also ensure the contractor performs traffic control as per contract documents and the work is done as scheduled.
COST CONTROL
SA Associates’ staff performs at a level of proficiency that minimizes redundant or unnecessary activity. Meeting deadlines and attention to detail are primary objectives. Cost control is exercised with the same importance dedicated to technical problem solving.
Staff engineers apply value analysis/investigation techniques in a systematic approach to obtain optimal value for any marginal cost increase. The result of this approach is to lower total and life cycle costs without sacrificing quality, performance, or reliability.
Proposal for Construction Management and Inspection Services for Vermont Avenue from Artesia Boulevard to Gardena Boulevard Street Improvement Project, JN959 SECTION I: PROJECT UNDERSTANDING AND SCOPE OF WORK Page 3 of 6 Project costs are reviewed on a weekly basis by the Construction Manager. These costs are reviewed against the budget and schedule. The effort required to complete the project is estimated. In this way, if the budget is close to being exceeded, steps can be taken to remedy the situation
OUR COMMITMENT TO THE CITY OF GARDENA
SA Associates is committed to provide and deliver to the City, the highest quality construction management and inspection services implementing proven and successful techniques resulting in a systematic approach to obtain optimum value for your dollars spent. Our aim is to provide you with an economical design without affecting performance and reliability.
SCOPE OF WORK
The City’s e-mail of March 22, 2023 lists the scope of work for the CM&I and will not be reiterated here. The following is an enhancement of the scope.
The Scope of Work is divided into three phases as follows:
• Pre-Construction Services
• Construction Phase Services
• Post Construction Services
Pre-Construction Services:
1. Conduct a kick-off meeting with the City staff and all involved parties to discuss the scope of the project.
2. Review the project plans and conduct a job walk to verify the site conditions. Determine the construction requirements, constraints, sequence of operations, methods of traffic control, and related project activities/events. Determine any interference with current or future projects and make recommendations for construction staging and phasing.
3. Take photos and video of the existing site conditions.
4. Public Relations. Public relations is an important aspect of any construction project involving impact to the public either with traffic or access to residences and businesses. We will attend community meetings, if necessary, as well as conduct door-to-door briefings with residences and business owners to explain the project, the timing, and how impacts to the individuals can be resolved. This effort is particularly important with businesses where lack of access will cost them money and business. We will provide the impacted public and businesses our cell phone numbers to call 24/7.
Construction Phase Services:
1. Attend the Pre-Construction Conference.
2. Conduct progress meetings with the General Contractor, the City Project Manager, and other involved parties to discuss the progress of the project. Follow up on the issues raised at these meetings to expedite resolution and closure to issues.
3. Establish and implement coordination, tracking, and communication procedures among City, Construction Inspector, Designer, and Contractor.
4. Establish and implement procedures for reviewing and processing requests for clarification and interpretation of the contract documents, shop drawings, samples and other submittals, contract schedule adjustments, change order proposals, written proposals for substitutions, payment applications, and the maintenance of field logs. Assist City in notifying the public prior to performing construction work that will impact them.
5. Provide field observation during construction. We will conduct detailed site observations of the general progress of the work to determine if the work is proceeding in accordance with the contract documents.
6. The Construction Inspector will:
• Attend all meetings, ensure compliance with the contract documents Proposal for Construction Management and Inspection Services for Vermont Avenue from Artesia Boulevard to Gardena Boulevard Street Improvement Project, JN959 SECTION I: PROJECT UNDERSTANDING AND SCOPE OF WORK Page 4 of 6 • Coordinate and schedule sampling and testing of construction materials, soil, AC compaction tests, etc.
• Retain materials delivery tickets prior to placement of material • Record up-to-date construction information to use in preparation of the record drawings • Prepare daily reports
• Report to City any violations to any applicable regulations • Maintain a copy of the contract documents and construction-related documents at the site • Coordinate all construction activities with the utility companies and other agencies within the project area and as required by the City
7. Prepare construction inspection reports. The on-site observer will complete a daily report of events that occur at the jobsite. SA Associates will implement a format for these reports which will include the following:
• Contractor’s working hours on the jobsite. A separate log will be maintained if the contractor works two shifts or nights.
• Contractor and subcontractor personnel and equipment on the jobsite. • Weather conditions and observations as to the effect on the progress of the work. • Decisions or directions given to the contractor. Items of this nature would be those of usual work progress with directions to be included in a more formal manner. • Daily utilization of the contractor and subcontractor equipment on the site, but obviously idle or in temporary storage will be so noted on the report.
• Observations connected with the progress of the work including deficiencies or violations of contract requirements by the contractor.
• Materials delivered to the job site, together with indication as to results of inspection thereof. • Observed or potential delays and apparent causes. The contractor’s reaction to these delays will be noted. • Data relative to claims, extras or deduction. This should include those noted and agreed, as well as potential claims or items of disagreement.
• Lists of visitors, including testing laboratory representatives or others.
8. Review the contract documents and verify that all the required permits have been obtained for the construction of the project.
9. Review shop drawings submitted by the contractor for compliance with the project requirements.
10. Administer, Review and Track Requests for Information (RFI’s), Requests for Clarifications (RFC’s), and Shop Drawings.
SA Associates will establish and implement a Request for Information (RFI) procedure for use in providing resolutions to inquiries from the contractor regarding interpretations and clarifications of the plans and specifications.
The Inspector will review contract documents and interpret the drawings as necessary to answer the questions raised by the contractor. The Inspector will determine if resolution can be developed by application of the plans, typical details, the specifications, and applicable codes and standards. If the resolution cannot be determined from these or similar documents, the Inspector will consult with the design engineer and ask for the design engineer’s interpretation. If the design engineer is authorized to develop additional design details necessary to resolve a problem, SA Associates will coordinate through the engineer, the development of a revised design so that it is compatible with field conditions or status of the work, with the goal of minimizing or mitigating the impact on the contractor’s work.
11. Contract Change Orders (CCO’s) may be requested by the City, the contractor, the Construction Inspector, or the design engineer. Upon receipt of a proposed change, the Construction Inspector will determine the necessity of the change, check for propriety, consider other methods of accomplishing the work, method of compensation, effect on contract time, estimate of cost, the contractor’s reaction to the proposed change, and the probability of final approval.
If the Construction Inspector determines that a proposed change is warranted, a proposed change order file will be established. Documents, prepared by the Construction Inspector describing the work, will be transmitted to the contractor for pricing. Concurrently, independent estimate of cost and time impact will be prepared by the City and Construction Inspector. Upon receipt of the contractor’s quotation, the Construction Inspector will Proposal for Construction Management and Inspection Services for Vermont Avenue from Artesia Boulevard to Gardena Boulevard Street Improvement Project, JN959 SECTION I: PROJECT UNDERSTANDING AND SCOPE OF WORK Page 5 of 6 review and compare it to the independent estimate. Based on the review, the Construction Inspector will either recommend approval to the City, or recommend rejection. If negotiation is authorized, the Construction Inspector will conduct the negotiations with the Contractor.
For work where a unit cost is not determined prior to performing the work, the Inspector will collect time and material sheets at the end of each day.
All documentation regarding change orders will be maintained, including dates of notification by Contractor, interim steps, recommendation by Inspector, and final decision.
12. SA Associates will assist the City to reach an agreement with the Contractor regarding disputes.
13. Review the Contractor’s initial and updated schedules for compliance with the contract documents and verify that the schedules accurately represent the scope of work. Important scheduling elements, such as partial shutdowns, street and lane closures, detours, public notifications, material delivery, material storage, and contractor material hauling will be a part of the schedule review process.
14. If required, perform Labor Compliance:
• Perform field interviews with the contractor’s work force on the payment of prevailing wages and fringe benefits
• Conduct labor compliance interviews of Contractor's and Subcontractor's employees.
15. Provide videotape and photographic documentation of project site prior to, during, and after construction.
Ensure that any survey markers disturbed by the Contractor are restored by the Contractor.
16. Maintain a set of contract documents with up-to-date information regarding all addendum, substitutions, clarifications, and changes.
17. Coordinate any certified technical inspections, field testing, or laboratory testing required for the project.
Ensure that Contractor has notified utilities affected by the project.
18. Review and monitor the contractor’s safety program. The inspector will enforce on-site safety requirements and will report to City on any observed deviations from the plan.
19. Review and monitor all traffic control and public safety plans for compliance with all safety laws and regulations.
Review all detour, lane closures, temporary access, signing, delineation, and traffic control plans. Inspector will enforce traffic control safety requirements in and around construction zones.
20. Review the Contractor’s “Best Management Practices” plan prior to beginning of construction. Monitor the Contractor’s implementation to prevent storm water pollution from related activities in compliance with the National Pollutant Discharge Elimination System (NPDES).
21. Review of Storm Water Pollution Prevention Plans (SWPPP) as required by the City.
22. At the completion of the project, coordinate inspection of the work to determine if any work is incomplete.
Prepare a punch list of the incomplete work and provide to the Contractor and City. Coordinate subsequent inspections to confirm that incomplete work has been completed satisfactorily.
23. The Construction Inspector will maintain a copy of the plans on the site with all the changes. Upon completion of construction, SA Associates will conduct an As-Built verification, and prepare and provide a copy of the marked-up As-Built plans to the City. Drafting of the as-built plans will be by others.
24. Assist City in maintaining a good relationship with the public. Construction Inspector will immediately report to the City any inconvenience to the public and will try to remedy arising problems as soon as possible, subsequent to discussion with the City.
25. Testing Services
• Provide field monitoring, testing and inspection for the street pavement work. • Perform laboratory tests on subgrade, base and asphalt materials. • Provide geotechnical and materials inspection and testing and perform continuous and periodic inspections.
Proposal for Construction Management and Inspection Services for Vermont Avenue from Artesia Boulevard to Gardena Boulevard Street Improvement Project, JN959 SECTION I: PROJECT UNDERSTANDING AND SCOPE OF WORK Page 6 of 6 Post Construction Services
1. Contract closeout services will include the administration of the transfer of the project to the City, coordination of warranty activities, and demobilization of the Contractor and CM Staff.
2. At the completion of the project, coordinate inspection of the work to determine if any work is incomplete.
Prepare a punch list of the incomplete work and provide to the Contractor and City. Coordinate subsequent inspections to confirm that incomplete work has been completed satisfactorily.
3. At the completion of the project, turn over all documents including final redline as-built drawings. Coordinate the completion of final as-built drawings.
PROJECT SCHEDULE
The project is estimated to start in June of 2023.
According to the Contract Documents, all work shall be completed within 60 Working Days from the date the Notice of Proceed is issued by the City.
Proposal for Construction Management and Inspection Services for Vermont Avenue from Artesia Boulevard to Gardena Boulevard Street Improvement Project, JN959 SECTION II: PROJECT TEAM Page 1 of 11
SECTION II: PROJECT TEAM
The high quality of SA Associates’ work derives largely from the competence of its individual employees and the blending of their talents to meet the requirements of your project. To ensure this quality, it is our company’s policy to staff each project with those employees who have the requisite experience, interest, and skills to match the needs of the Project.
Our team selected for your project understands the local conditions and has the ability and the experience to provide technically innovative and cost-reducing solutions while meeting the City’s needs and goals on time and within budget. Our Team of Professionals has been selected based on prior relationships, reputation for quality and timely services and experience on similar projects.
ORGANIZATIONAL CHART
Resumes for our Project Team members are on the following pages.
Support Staff
QUALITY ASSURANCE/
QUALITY CONTROL
Shahnawaz Ahmad, PE, QSD
ENGINEERS
Jorge Lovo, PE, LEED GA, QSD/QSP
Adam Roesch, PE, CPSWQ, QSD/QSP
CONSTRUCTION MANAGER
Mel Sukow, PE
ASSISTANT TO
CONSTRUCTION MANAGER
Hugo Magana
CONSTRUCTION INSPECTOR
Craig Jents
MATERIALS TESTING
Geo-Advantec, Inc.
Proposal for Construction Management and Inspection Services for Vermont Avenue from Artesia Boulevard to Gardena Boulevard Street Improvement Project, JN959 SECTION II: PROJECT TEAM Page 2 of 11
SHAHNAWAZ AHMAD, P.E., QSD
Quality Assurance/Quality Control
Mr. Ahmad founded SA Associates in 1989, creating a civil engineering firm focused on city, county, and municipal agencies. Mr. Ahmad has over 40 years’ experience.
Currently he is involved with projects on water and sewer system master planning; water resources; water supply and treatment; water reuse; wastewater collection, treatment, and disposal; storm drainage; design of water and wastewater treatment plants, water pipelines, sewers, pumping stations, wells, storage reservoirs, and water reclamation systems; studies of water and wastewater treatment processes; and industrial waste problems.
PROJECT EXPERIENCE
Construction Management
City of Azusa
City of Alhambra
City of Bellflower
City of Burbank
City of El Monte
City of Fontana
City of Glendale
City of Glendora
City of Lawndale
Long Beach Water Dept.
County of Los Angeles, DPW
Project Management
City of Manhattan Beach
City of Monterey Park
City of Moreno Valley
City of Pomona
CITY OF ALHAMBRA
. Westmont Water Main – Construction management and inspection services for replacement of 3,500 ft. of 4” and 14” mains.
. Valley Blvd-Almansor Sewer Project Construction management and inspection services for 3,500 ft. of 4”& 14” main replacement.
CITY OF AZUSA
. Citrus Avenue Reconstruction – Construction management and inspection services for street reconstruction project.
CITY OF BELLFLOWER
. Palo Verde Pavement Rehabilitation – Construction management and inspection services for the rehabilitation/resurfacing of a segment of Palo Verde Avenue.
CITY OF BURBANK
. Safe Routes to School Federal Cycle 1 Phase I & II – Construction inspection for the construction of a new PCC sidewalk
. Alameda Avenue and Buena Vista Street Intersection Improvement – Construction inspection services for ADA compliance, testing and construction material testing coordination, and AC compaction tests.
EDUCATION:
University of Karachi,
Pakistan, B.E., Civil
Engineering
University of California,
Berkeley, M.S., Sanitary
Engineering
REGISTRATION:
Registered Civil Engineer,
California
No. 23712
MEMBER:
American Academy of
Environmental
Engineers, Diplomate
American Public Works
Association
American Society of Civil
Engineers
American Water Works
Association
California Water
Environment
Association
Southern California Water
Utilities Association
Water Environment
Federation
City of Manhattan Beach
City of Monterey Park
City of Norwalk
Orange County Public Works
City of Pomona
City of San Bernardino
City of San Marino
City of Santa Monica
City of Whittier
Proposal for Construction Management and Inspection Services for Vermont Avenue from Artesia Boulevard to Gardena Boulevard Street Improvement Project, JN959 SECTION II: PROJECT TEAM Page 3 of 11
. Olive Avenue and Alameda Avenue Intersection Improvement – Construction inspection services for the construction of traffic signals and pedestrian crossing ramps, decomposed granite AC pavement, cold milling, and 2” AHRM paving.
. Magnolia Park and Parking Lot Improvement Phase I – Construction inspection services for the repair/replacement of pavement and CMU wall fence.
. Various Street Improvements – Construction observation for various street improvements, sidewalk repair, and miscellaneous permit projects.
CITY OF LAWNDALE
. Currently providing QA/QC services for Redondo Beach Boulevard Street Improvement Project . Project Coordinator for the FY 2020-2021 Annual Street Improvement Project.
CITY OF MANHATTAN BEACH
. Provided inspection services for rehabilitation of approximately 20,600 ft. of pavement for Liberty Village Neighborhood and Marine Avenue Pavement Rehabilitation project. The work consists of cold milling existing pavement, and overlay with rubberized asphalt, AC paving, traffic striping and markings, and traffic loop replacement.
CITY OF POMONA
. Federal Streets Rehabilitation – Construction management services for citywide street improvements.
CITY OF SAN BERNARDINO
. Construction Inspection Services for various projects
CITY OF SAN MARINO
. Construction Inspection Services for the 2019 Street Rehabilitation Program
CITY OF SANTA MONICA
. Water Main Replacement Upgrade – Construction management and inspection to replace 3,450 ft. of sewer pipeline and rehabilitation of 1,980 ft. of sewer pipeline. . 2014 Annual Wastewater Improvements
CITY OF WHITTIER
. Palm Avenue and Scenic Drive Infrastructure Improvements – Construction Management and Inspection Services
Proposal for Construction Management and Inspection Services for Vermont Avenue from Artesia Boulevard to Gardena Boulevard Street Improvement Project, JN959 SECTION II: PROJECT TEAM Page 4 of 11
JORGE LOVO, P.E., LEED GA, QSD/QSP
Engineer
Mr. Lovo has over 21 years of experience designing and managing a variety of infrastructure projects. Project types range from streets, roadways, sewers, storm water, to water-related projects. The water related include water, wastewater, recycled water, and storm water facilities including conveyance, water quality & treatment, pump stations, and storage.
He provides technical leadership on small to large sized projects; supporting teams winning new business; interacting with clients, agencies and other consulting firms; preparing detailed engineering calculations, CAD drawings, estimates, master planning, facilities condition assessment, construction support, preparation of plans, specifications and others documents for permitting and construction. His expertise lies mostly with city, municipal and agency projects. He is adept at working with municipalities and understands their process.
PROJECT EXPERIENCE
CITY OF ANAHEIM
. Dale designed the widening of the portion of Dale Street adjacent to the properties at 517, 519, and 523 N. Dale Avenue. The work involved widening the roadway just in front of the properties from 30 feet to 45 foot right-of way in order to implement and maintain the City’s Master Plan of Arterial Highways.
BOY SCOUTS OF AMERICA
. Trask Scout Camp Water System Rehabilitation and Enhancement Project - Design services for design-build project at the Boy Scouts camp in the city of Monrovia foothills.
CITY OF IRVINE
. Project Engineer for preparation of a traffic study/intersection analysis and infrastructure plans, including traffic signal modification plans, intersection improvement plans, construction details, street light modification plans, traffic striping and signing plans, landscaping irrigation plans, utility coordination/mapping, specifications, and construction cost estimates for the following improvements necessary for improving the traffic circulation at the Culver- Alton and Culver-Main intersections
. Project Engineer for preparation of infrastructure plans, including street improvement plans, right-of-way engineering, grading plans, landscape planting/irrigation plans, permitting, specifications, and construction cost estimate for Barranca Parkway from the I-5 Freeway to Alton Parkway.
CITY OF MONTEREY PARK
. Water and Sewer Improvements Atlantic Boulevard - Plans and specifications for a 12” 2,030 feet ductile iron main, replacement of laterals, new fire hydrants/services, valves, abandonment of existing mains, tie-in to existing system, pre/post CCTV videos, paving and striping restoration.
CITY OF ONTARIO
. Water Main Replacement – Plans and specifications for 25,430 ft. of 2” -12” water mains at 30 locations. The new mains will be 8” -12” in diameter. The scope also includes a new 450 linear ft. water main, along with replacement of service laterals, fire hydrants and related appurtenances.
EDUCATION:
B.S. Civil Engineering
University of Hawaii
REGISTRATION:
Registered Civil Engineer,
California
No. C75632
Registered Civil Engineer, Canada
Board of Professional
Engineers
CERTIFICATION:
LEED Green Associates – Green
Building Certification Institute,
ID No. 10779963
Construction Management,
University of Quebec, Canada
Professional Studies in Technique
of
Architecture, College of Old
Montreal
Qualified SWPPP Developer
(QSD)
Qualified SWPPP Practitioner
(QSP)
Certificate No. 25596
Proposal for Construction Management and Inspection Services for Vermont Avenue from Artesia Boulevard to Gardena Boulevard Street Improvement Project, JN959 SECTION II: PROJECT TEAM Page 5 of 11
HUGO MAGAÑA
Assistant to Construction Manager
Mr. Magana is a Designer/Draftsman/Technician. He graduated with a Mechanical Engineering degree. He is well versed in the use of AutoCAD and GIS software.
Mr. Magana is currently providing technical and CAD assistance on various street, sewer, and water projects.
PROJECT EXPERIENCE
CITY OF ALHAMBRA
. Main Street Sewer Replacement – AutoCAD Designer, Replacement of approximately 1,858 LF of an existing 8-inch sewer main with a 12-inch sewer main on Main Street, between Bushnell Avenue and Atlantic Boulevard. The existing 8” sewer main is located on the westbound lanes of Main Street. The City’s Sewer System Rehabilitation Plan identified this location as the highest priority for improvements due to its aging conditions and to improve sewage flow capacity in the area.
CITY OF CHINO
. Quadrant I Water Main Replacement – AutoCAD Designer, Plans and specifications for approximately 10,940 feet of city-wide segment replacements with 8” C900 PVC pipe. In addition, the project consists of the replacement of the replacement or reconnection of existing service laterals and reconnections to the existing water mains.
CITY OF INGLEWOOD
. AutoCAD Designer for preparation of plans and specifications for the upgrade/repair of segments of the exiting 8” to 15” vitrified clay pipe throughout the City to improve the existing sewer system under the Sewer Main Replacement Program Phase I. In addition, the project consisted of the replacement or reconnection of existing sewer laterals within the project area as a result of the replacement of the existing VCP
CITY OF IRWINDALE
. Assisting the Construction Manager for the City’s 2020-2021 Resurfacing Project, Avenida Barbosa and Buena Vista Street from Avenida Barbosa to City Limits.
CITY OF LAWNDALE
. Assistant Construction Manager for Redondo Beach Boulevard Street Improvement Project
CITY OF MANHATTAN BEACH
. Sewer Infrastructure Improvements – AutoCAD Designer, Plans and specifications for various sewer reaches throughout the City. . Providing technical support for preparation of the City’s Risk & Resilience and Emergency Response Plans.
CITY OF MONTEREY PARK
. Water & Sewer Improvements Atlantic Boulevard – AutoCAD Designer, Preparing plans & specifications for water & sewer main improvements on Atlantic Blvd. from W. Hellman Avenue to W. Newmark Avenue with a 12-inch ductile iron water main of approx. 2,030 ft. length, and about 2,450 f.t of 12- inch HDPE sewer via pipe bursting. Sewer will also be improved along Garvey Ave., from its intersection with Atlantic Blvd. to Ynez Ave., with approx. 650 ft EDUCATION:
California State University
B.S. Mechanical Engineering
Rio Honda College
College of Engineering and
Technology
California State University,
Fullerton, College of
Engineering and Technology
AFFILIATIONS:
- Engineers for a Sustainable
World, Cal State Long Beach
- Center for Academic Support
in Engineering and Computer
Science, Cal State Fullerton
- Society of Mexican American
Engineers and Scientists, Cal
State Fullerton and Cal State
Long Beach
Proposal for Construction Management and Inspection Services for Vermont Avenue from Artesia Boulevard to Gardena Boulevard Street Improvement Project, JN959 SECTION II: PROJECT TEAM Page 6 of 11
of 16-inch HDPE via pipe bursting and 900 ft of 18-inch VCP via open trench. Water and Sewer improvements will also include replacement of laterals, installation of new fire hydrants/services, valves, sewer manholes, abandonment of existing mains, tie-in to existing systems, pre/post CCTV videos, paving and striping restoration
. Sewer Spot Repairs and CIPP Installation – AutoCAD Designer, Prepared plans and specifications for 91 spot repairs and 9,730 ft. of CIPP installation in various locations throughout the City. The project involved review of CCTV videos to verify the work involved.
CITY OF NORWALK
. FY 2017/18 Sewer Main Repair Project – AutoCAD Designer, Engineering design services to repair or replace (based on current condition) numerous segments of existing 8-inch to 18-inch sewer mains throughout the City to improve the existing sewer system as identified from a detailed investigation as a part of the 2014 Sewer System Management Plan (SSMP). The investigation consisted of a citywide CCTV survey of the existing sewer system to identify segments with defects. As a result, the City has identified 60 sewer reaches deemed as high priority for repair/replacement. Where there are short sections of pipe that have broken and/or missing pipe walls, trenchless technology may be employed to prepare the existing pipe to be acceptable to serve as a host pipe for CIPP lining. When there are short sections of pipe that need to be repaired, a sectional liner, which can fix sections of pipe for a length of up to 4 ft. is recommended because it resolves the problem in an economically efficient manner while minimizing resident inconvenience
CITY OF WHITTIER
. Sewer Main Phase I Project – AutoCAD Designer, Design services to replace a total of approximately 11,000 linear feet (LF) of existing 6-inch to 10-inch sewer main to new 8-inch to 16-inch diameter polyvinyl chloride sewer pipeline at various locations. Improvements address deficiencies in flow capacity and reduce the risk of overflows Proposal for Construction Management and Inspection Services for Vermont Avenue from Artesia Boulevard to Gardena Boulevard Street Improvement Project, JN959 SECTION II: PROJECT TEAM Page 7 of 11
CRAIG JENTS
Construction Inspector
Mr. Jents retired from the City of Anaheim after 35 years as a Senior Construction Inspector. He worked as Senior Construction Inspector performing various street improvement projects including raised medians, landscaped medians, street resurfacing, sewer/water projects, street widening, and traffic signal modifications
PROJECT EXPERIENCE
CITY OF ANAHEIM
. Lincoln and State College Intersection widening – Inspection services, scope included new poles, conduits and rewiring intersection
CITY OF BURBANK
. Inspection services for a range of projects – Installation of new poles, signal heads, rewiring intersections, safe route to school, and I5/SR-134 congestion management.
CITY OF FONTANA
. As-Needed Construction Inspection Services – Inspection services for street, traffic signals, and permit projects.
CITY OF GARDEN GROVE
. Brookhurst Triangle Sewer Project – Inspection services for construction of 15”-18” VCP sanitary sewer pipes and 14” water main replacement.
CITY OF GLENDALE
. $4.25M Street Improvement – 1,500 ft. of 12” VCP and 500’ of 15” VCP. . Pacific Avenue Street Improvement– $7.1 M street improvement project.
With 1,600 ft. of 15” VCP and 1,300’ of 18” VCP.
. Monterey and Glendale Avenues Street Improvement – 1,500 ft. of 12” VCP and 500’ of 15” VCP.
Ocean View Street Improvement – Updated an existing intersection and signalizing a new intersection.
CITY OF GLENDORA
. Lone Hill Avenue Street Improvements – Inspection services for street improvements.
CITY OF LAWNDALE
. Currently providing construction inspection services for the Redondo Beach Boulevard Street Improvement Project
. Provided construction inspection services for the FY 2020-2021 Annual Street Improvement Project.
CITY OF SAN MARINO
. Construction Inspection Services for the 2019 Street Rehabilitation Program EDUCATION:
Courses and Seminars related
to Public Works
Proposal for Construction Management and Inspection Services for Vermont Avenue from Artesia Boulevard to Gardena Boulevard Street Improvement Project, JN959 SECTION II: PROJECT TEAM Page 8 of 11
ADAM ROESCH, PE, QSD/QSP
Engineer
Mr. Roesch serves as an engineer for various projects, including water main, wells, sewer, storm, & street projects. Due to his knowledge of engineering principles, Mr.
Roesch provides valuable engineering assistance to SA Associates. Also, due to his past and part-time experience in environmental engineering/water quality, Mr.
Roesch provides valuable technical assistance, especially in areas related to NPDES permitting
PROJECT EXPERIENCE
CITY OF ALHAMBRA
. Main Street Sewer Replacement – Engineer, Replacement of approximately 1,858 LF of an existing 8-inch sewer main with a 12-inch sewer main on Main Street, between Bushnell Avenue and Atlantic Boulevard. The existing 8” sewer main is located on the westbound lanes of Main Street. The City’s Sewer System Rehabilitation Plan identified this location as the highest priority for improvements due to its aging conditions and to improve sewage flow capacity in the area.
CENTRAL BASIN MUNICIPAL WATER DISTRICT
. Recycled Water Pipeline Extension in the City of South Gate – Engineer. The work consists of the preparation of Plans, Specifications, and Estimate of Probable Construction Costs for The Recycled Water System Extension in the City of South Gate, CA. This Project consists of the construction of approximately 24,600 linear feet (LF) of recycled pipeline varying in diameter between 8” and 20”.
CITY OF CHINO
. Quadrant I Water Main Replacement – Engineer, Plans and specifications for approximately 10,940 feet of city-wide segment replacements with 8” C900 PVC pipe. In addition, the project consists of the replacement of the replacement or reconnection of existing service laterals and reconnections to the existing water mains.
CITY OF INGLEWOOD
. Engineer for preparation of plans and specifications for the upgrade/repair of segments of the exiting 8” to 15” vitrified clay pipe throughout the City to improve the existing sewer system under the Sewer Main Replacement Program Phase I. In addition, the project consisted of the replacement or reconnection of existing sewer laterals within the project area as a result of the replacement of the existing VCP
CITY OF MANHATTAN BEACH
. Engineer for the Sewer Infrastructure Improvements for Cycle 2 Sewer Project for various sewer reaches throughout the City.
CITY OF MONTEREY PARK
. Water & Sewer Improvements Atlantic Boulevard – Engineer, Preparing plans & specifications for water & sewer main improvements on Atlantic Blvd. from W.
Hellman Avenue to W. Newmark Avenue with a 12-inch ductile iron water main of approx. 2,030 ft. length, and about 2,450 ft. of 12-inch HDPE sewer via pipe bursting. Sewer will also be improved along Garvey Ave., from its intersection with Atlantic Blvd. to Ynez Ave., with approx. 650 ft of 16-inch HDPE via pipe bursting and 900 ft of 18-inch VCP via open trench. Water and Sewer improvements will also include replacement of laterals, installation of new fire EDUCATION:
California State University, Long Beach
B.S. Civil Engineering
REGISTRATION:
Civil Engineer, California
California No. 92220
Certified Professional in Storm Water
Quality (CPSWQ)
Certificate No. 1022
Qualified SWPPP Developer (QSD)
Qualified SWPPP Practitioner (QSP)
Certificate No. 25508
SOFTWARE:
Microsoft Office
Adobe
Autodesk (AutoCAD
Proposal for Construction Management and Inspection Services for Vermont Avenue from Artesia Boulevard to Gardena Boulevard Street Improvement Project, JN959 SECTION II: PROJECT TEAM Page 9 of 11
hydrants/services, valves, sewer manholes, abandonment of existing mains, tie-in to existing systems, pre/post CCTV videos, paving and striping restoration
. Sewer Spot Repairs and CIPP Installation – Prepared plans and specifications for 91 spot repairs and 9,730 ft. of CIPP installation in various locations throughout the City. The project involved review of CCTV videos to verify the work involved.
CITY OF NORWALK
. FY 2017/18 Sewer Main Repair Project –Engineering design services to repair or replace (based on current condition) numerous segments of existing 8-inch to 18-inch sewer mains throughout the City to improve the existing sewer system as identified from a detailed investigation as a part of the 2014 Sewer System Management Plan (SSMP). The investigation consisted of a citywide CCTV survey of the existing sewer system to identify segments with defects. As a result, the City has identified 60 sewer reaches deemed as high priority for repair/replacement. Where there are short sections of pipe that have broken and/or missing pipe walls, trenchless technology may be employed to prepare the existing pipe to be acceptable to serve as a host pipe for CIPP lining. When there are short sections of pipe that need to be repaired, a sectional liner, which can fix sections of pipe for a length of up to 4 ft. is recommended because it resolves the problem in an economically efficient manner while minimizing resident inconvenience
CITY OF WHITTIER
. Sewer Main Phase I Project – Engineer, Design services to replace a total of approximately 11,000 linear feet (LF) of existing 6-inch to 10-inch sewer main to new 8-inch to 16-inch diameter polyvinyl chloride sewer pipeline at various locations. Improvements address deficiencies in flow capacity Proposal for Construction Management and Inspection Services for Vermont Avenue from Artesia Boulevard to Gardena Boulevard Street Improvement Project, JN959 SECTION II: PROJECT TEAM Page 10 of 11
MEL SUKOW, P.E.
Construction Manager
Mr. Sukow has over forty years of professional engineering experience in project planning, project analysis, project expediting and project design including surveying, mapping, planning, civil and structural aspects. He has provided consulting services for the preparation of plans and maps for subdivision, institutional, commercial and infrastructure type projects to land developers, agencies, architects and other engineering firms. Plans include street, sewer, storm drain, grading and structural plans. Also providing various surveying and mapping functions such as design surveys, construction surveys, legal descriptions, right-of-way maps, etc.
PROJECT EXPERIENCE
CITY OF ANAHEIM
. Designed the widening of the portion of Dale Street adjacent to the properties at 517, 519, and 523 N. Dale Avenue. The work involved widening the roadway just in front of the properties from 30 feet to 45 foot right-of way in order to implement and maintain the City’s Master Plan of Arterial Highways.
CITY OF IRVINE
. Prepared a traffic study/intersection analysis and infrastructure plans, including traffic signal modification plans, intersection improvement plans, construction details, street light modification plans, traffic striping and signing plans, landscaping irrigation plans, utility coordination/mapping, specifications, and construction cost estimates for the following improvements necessary for improving the traffic circulation at the Culver- Alton and CulverMain intersections . Prepared infrastructure plans, including street improvement plans, right-ofway engineering, grading plans, landscape planting/irrigation plans, permitting, specifications, and construction cost estimate for Barranca Parkway from the I-5 Freeway to Alton Parkway.
CITY OF LAWNDALE
. Currently providing construction management services for the Redondo Beach Boulevard Street Improvement Project
CITY OF LOS ANGELES, BUREAU OF ENGINEERING, LOS ANGELES, CA –
DESIGN ENGINEER
Worked in the following design areas:
• Street Design-Prepared designs for new and widening type projects. Projects included associated storm drain, sewer and utility design. • Subdivision Development-The tasks included survey, mapping, planning and civil engineering aspects of projects.
• Structural Engineering-The work included bridge designs, building designs and wall designs.
• Construction Engineering-During the construction phase of projects provided engineering support by reviewing shop drawing submittals, responding to request for information and modifying plans to deal with field conditions.
Transportation Engineering - Served as the liaison between Caltrans and the City's Bureau of Engineering on all Caltrans' projects.
STAGG STREET-PARCEL MAP L.A. NO. 2015-4428
. Provided all planning, surveying, mapping and civil plans for this subdivision project. Plans included grading, sewer and street plans. The street work included widening the adjacent public street and adding private streets within the subdivision. Map was recorded with the County and plans were approved for construction.
EDUCATION:
California State University, Fresno
B.S. Civil Engineering
REGISTRATION:
Registered Civil Engineer,
California,
No. PE 22673
MEMBER:
American Council of Engineering
Companies of California (ACECCA)
State Director
City of Los Angeles-City Engineer/
ACEC-CA Liaison Committee
American Society of Civil Engineers
Proposal for Construction Management and Inspection Services for Vermont Avenue from Artesia Boulevard to Gardena Boulevard Street Improvement Project, JN959 SECTION II: PROJECT TEAM Page 11 of 11
VER LETTER
SECTION I: PROJECT UNDERSTANDING AND SCOPE OF WORK
SECTION II: PROJECT TEAM
SECTION III: FEE PROPOSAL
Proposal for Construction Management and Inspection Services for Vermont Avenue from Artesia Boulevard to Gardena Boulevard Street Improvement Project, JN959 SECTION III: FEE PROPOSAL Page 1 of 1
SECTION III: FEE PROPOSAL
FEE ESTIMATE
The fee is based on the following assumptions:
1. Construction schedule of 60 working days
2. Full time construction inspection for 60 working days
3. No overtime, nighttime work, or weekend work included
HOURLY CHARGE RATE AND EXPENSE REIMBURSEMENT SCHEDULE
Position Hourly Rates
Construction Manager $ 185.00
Engineer $ 180.00
Quality Assurance/Quality Control $ 235.00
Assistant to Construction Manager $ 120.00
Technician/CADD Operator $ 108.00
Construction Inspector $ 145.00
Secretary $ 102.00
Reimbursable In-House Costs
Photo Copies $ 0.15/each
Blueprints $ 0.50/S.F.
Vehicle mileage, between engineer's office and project site and/or client offices, will be billed at
$ 0.65/mile
Other Reimbursables
Reproduction, special photograph, printing, and any other services performed by subcontractor will be billed at
cost + 15%
Postage Delivery Service, Express Mail cost + 15%
Note: Rates effective to December 31, 2023
Total
Hours $
1. Construction Management 288 36 24 32 380 66,504
2. Construction Inspection 480 480 69,600
3. Materials Testing 0 20,000
4. Direct Costs 5,896
TOTAL 288 36 480 24 32 860 162,000
Task CM ACM Insp. QA/QC Sec.
1130 W. Huntington Drive, Unit 12
Arcadia, CA 91007
Tel 626.821.3456
Fax 626.445.1461
www.saassociates.net
VERMONT AVE ST IMPROVEMENT PROJECT (GARDENA BLVD TO ARTESA BLVD), JN 959 City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 16.C
Section: DEPARTMENTAL
ITEMS - PUBLIC WORKS
Meeting Date: April 25, 2023
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: Award contracts for the Traffic Signal Emergency and Maintenance On-Call Services with an initial term of two (2) year and optional three (3) year terms to YUNEX LLC, Bear Electric Solutions, Inc., and St. Francis Electric, LLC.
COUNCIL ACTION REQUIRED:
Staff Recommendation:
Award Contracts for the Traffic Signal Emergency and Maintenance On-Call Services.
RECOMMENDATION AND STAFF SUMMARY:
On February 9, 2023, the Public Works Department solicited statement of qualifications for oncall consultant services to provide traffic signal emergency repair and maintenance assistance. The City intends to hire qualified service providers at the best value for individual tasks. Staff recommends approving three (3) consultants who will receive invitations to provide cost estimates and schedule for various assignments. The City will then choose which firm provides the best value for each project based on the cost and schedule.
The City's traffic system consists of sixty-seven (67) traffic signal intersections, three (3) pedestrian crosswalks with flashing beacons, and a handful of flashing stop signs. The required services include both "extraordinary" (emergency) and "routine" maintenance to assist staff.
"Extraordinary" service is provided on an as-needed basis and may include repairing damage related to signal knockdowns, vandalism or other accidents, intersection rewiring, replacing signal controllers, replacing vehicular or pedestrian indicators, painting cabinets or signal heads, replacing traffic loops, repairing interconnect equipment, assisting in new signal installations or modifications, and testing conflict monitors. "Extraordinary" service is billed with hourly costs for labor and equipment and materials charges. “Routine” or preventive maintenance includes general upkeep of the traffic signal cabinets and equipment and typically occurs on a bi-annual basis and other regularly scheduled intervals.
Bi-annual services typically include cleaning cabinets inside, signal timing checks and equipment inspection and testing. It also includes cabinet filter replacement, cable inspection, cabinet lubrication, and electrical safety assessments.
The City currently relies on two (2) Signal/Electrical Technicians to service the entire traffic and building facilities, and their services are typically performed in tandem. Therefore, staff proposes to secure backup assistance to prepare for unforeseen circumstances. Routine services will be provided on an as-needed basis and billed with fixed hourly rates and proposed materials charges.
On March 23, 2023, three (3) statement of qualifications were received: YUNEX LLC, BEAR Electrical Solutions, Inc., and St. Francis Electric, LLC, for the on-call services. Staff has carefully evaluated each statement and reviewed references, qualifications, fee schedule, technical skills, and service response time. Based on this evaluation, staff finds that all three (3) contractors are well qualified to perform the specified services. They are all state-licensed contractors with hundreds of employees in Southern California, maintain an extensive inventory of equipment, and serve over 60 cities throughout Los Angeles, Orange, and Riverside Counties.
Therefore, staff recommends awarding contracts for the Traffic Signal Emergency and Maintenance on-call services with an initial term of two (2) years and optional three (3) year terms to YUNEX LLC, Bear Electric Solutions, Inc., and St. Francis Electric, LLC.
FINANCIAL IMPACT/COST:
The consultants will be used on an as-needed basis, and will be funded by Gas Tax or General Funds.
ATTACHMENTS:
Statement of Qualification_BEAR.pdf
Statement of Qualification_St Francis Electric.pdf
Statement of Qualification_YUNEXT Traffic.pdf
Gardena PW Maintenance Traffic Emergency On-Call Services RFQ.pdf APPROVED:
___________________________________
Clint Osorio, City Manager
Driving a
Higher Standard
Traffic Signal & Streetlight Maintenance Leaders
Proposal for:
City of Gardena
Response for RFQ for Traffic Signal Emergency
On-Call Services March 23, 2023 | 4:00 PM
Submitted by: Bear Electrical Solutions, Inc
2023 Bear Electrical Solutions, Inc 2
TABLE OF CONTENTS
3 Cover Letter / Executive Summary
6 Our Firm’s Experience & Individuals
15 Team Organization
19 Project Understanding and Approach / Methodology
22 Conflict of Interest / Exceptions / Negative History Disclosure 23 Proposed Fee Schedule
4 Firm Background
2023 Bear Electrical Solutions, Inc 3
March 23, 2023
Dear Mr. Kwak:
City of Gardena, Office of the Gardena Public Works Department 1717 W. 162nd Street
Gardena, CA 90247-3778
ATTN: Mr. Kevin Kwak, Assistant Director of Public Works Bear Electrical Solutions (BEAR) is excited to respond to the City of Gardena RFQ for Traffic Signal Emergency On-Call Services. This proposal response culminates our understanding of the RFP and highlights our company capabilities & resources.
BEAR is a full-service electrical contractor specializing in traffic signal maintenance and emergency on-call services. Established in 2013, BEAR has a proven customer base providing similar services to this RFQ for over 80 public agencies throughout California, with 19 agencies in the LA/OC counties.
BEAR provides a unique service offering to our municipal customers by meshing a large corporation’s comprehensive capabilities & resources with the bespoke customer service of a smaller-scale operation focused on providing a positive customer experience.
Below are a few key features of our company :
• BEAR’s southern California regional field operations and laboratory is based in Anaheim, CA. (1114 E. Kimberley Avenue) – approximately 25 miles away with electricians specifically assigned to the Los Angeles County area. • BEAR has expert laboratory staff that can provide testing and certifying services for cabinets, controllers, safety monitors, and miscellaneous communication and ITS equipment; the same type of testing and consulting services that manufacturers (such as Yunex, Econolite, and McCain) rely on for their product business. • BEAR’s field team is experts and certified in BiTran and 2070 Omni EX software. • BEAR’s executive and project management staff have over 20 years of traffic signal operations, traffic engineering, and customer service experience with a “continuous improvement” mindset. • BEAR is the only company in the industry that is owned and managed by a licensed traffic engineer with the expertise of signal & ATMS/ITS operations3
• BEAR has one of the best safety records in the industry, with an EMR sub-0.65.
It should be noted that this submittal has incorporated the City’s RFQ (dated February 2023) in its entirety and will remain valid for 120 days from the submission date.
Based on our review of the RFQ, we take no exceptions with the City’s Contract Document (Appendix B) and accept the terms of the agreement in its entirety.
I attest that I have the official authority to bind the company, and should there be questions or comments regarding our response, I am the primary contact for BEAR.
We look forward to the opportunity to work for the City. Don't hesitate to contact me at (408) 449-5178 or robert@bearelectrical.com with any questions regarding this proposal.
RE: Bear Electrical Solutions, Inc. submittal for City of Gardena Traffic Signal Emergency On-Call Services Company HQ: 1252 State Street, PO Box 924, Alviso, CA 95002 (408) 449-5178 Local Regional Office: 1114 E. Kimberly Ave, Anaheim, CA 92801 Robert Asuncion, TE
Vice President
[email protected]
Regards,
Bear Electrical Solutions, Inc.
2023 Bear Electrical Solutions, Inc 4
FIRM BACKGROUND
Bear Electrical Solutions, Inc. (BEAR), a California Corporation, founded in January 2013, is the leading California provider of operations, maintenance, and construction services for mission-critical traffic signals, streetlights, ITS, and electrical public works facilities. Privately owned and managed by Michael Peters (Business Operation), Andrew Bader (Finance and Operations), and Robert Asuncion (Traffic Engineer), BEAR was founded specifically to lead the industry and Drive a Higher Standard in the industry.
About Bear
Electrical
Solutions, Inc.
BEAR – Key Highlights Our Mission:
We founded BEAR because, quite simply, we believe that
nobody in our industry was delivering a high enough
standard. We sought to change that with a company guided by five (5) powerful core values that each drive our culture, work ethic, strategy, and expectations.
Continuous Improvement:
We strive to make one-degree daily shifts to constantly improve our customer experience. What gets
challenged gets improved. We appreciate open and
honest feedback and operate with the idea that
everyone’s voice matters.
1 Lead with Facts, Not Assumptions:
As a service-based business, we are trained to listen to “all sides of the story” whether it is our customers,
third-party officials, or the public. We remove all bias and don’t act until we have all the facts.
2 Build Lasting Relationships:
We act with respect and professionalism. We place
focus on trust and credibility over selfishness. Our
relationships are based on putting people first.
3 3 offices with 155 statewide
employees
Providing 24 x 7 x 365 electrical
maintenance services to 84 public
agencies, maintaining and
servicing over 163,000
streetlights, 7,000 traffic signals,
and over 250 miles of fiber optic.
BEAR owns and operates
approximately 100 service vehicles
and 30 pieces of heavy
construction equipment
Construction department ready
to support maintenance team
with full underground and
construction capabilities.
Communicate Effectively and Clearly:
Building emotional intelligence is critical in a service business such as ours where our scope of work is
communicating valuable information to others. We
strive for clarity and alignment with our reporting.
We do all of this with a focus of responsiveness
4 Be Impeccable with Your Words:
We act with integrity in our everyday actions. Be
accountable and follow through. Offer encouragement
and empowerment to all we work with daily.
5 BEAR has the “Perfect Balance” of
a large-scale operations with
small-scale service. BEAR is built
to be able to solve any problem
with our customers while being
able to shift at a moment’s notice.
No bloat, bureaucracy, or inflated
prices of a massive corporation.
2023 Bear Electrical Solutions, Inc 5
FIRM BACKGROUND (CON’T)
Industry Qualifications
Bear Electrical meets and exceeds that minimum qualifications of this RFP by having all the necessary license requirements.
A Class A – General Engineering
C-10 Class C-10 – Electrical
C-31 Class C-31 – Work Zone Traffic Control
D-31 Class D-31 – Pole Installation and Maintenance
Other pertinent certifications and affiliations that our company has are:
Signatory to the International Brotherhood of
Electrical Workers (IBEW), Laborers, Low Voltage,
and Operators Union(s)
Department of Industrial Relations (DIR) Certified
& Registered (#1000002158)
United Contractors Association Member (UCON)
Maintenance Superintendant Association
(MSA) Sponsor
Orange County Traffic Engineers Council
(OCTEC) Member / Sponsor
Institute of Traffic Engineer (ITE) Member /
Sponsor
International Municipal Signal Association –
various certifications (employee certifications)
Southern California Edison approved
electrical contractor
2023 Bear Electrical Solutions, Inc 6
OUR FIRM’S EXPERIENCE - SUMMARY
7,000 signalized intersections, 163,000
streetlights, 375 miles of fiber optic cable
across 84 Californian public agencies
215,000 maintenance and response
work orders in the past ten years
1,340 signalized intersections, across 14
agencies in the greater Orange County area,
ranging from 8-150 locations
Core Services
• Traffic Signal & Streetlight
Preventative and Emergency
Maintenance and Response
• ITS & Fiber Communication
• Ad-Hoc Electrical & Facilities
Maintenance
3 Professional Sports
Stadium
+70k completed DigAlerts/USA field tickets
2023 Bear Electrical Solutions, Inc 7
OUR FIRM’S EXPERIENCE – OUR CAPABILITIES
All electricians assigned to the City are IMSA Level II/III, NEC licensed, with at least (5) years of traffic signal maintenance experience.
Regarding off-hour call-outs, it is our practice for our electricians to take their work vehicles (bucket trucks) home.
Coupled with the fact that each truck is equipped and
stocked with spare parts for typical traffic signal
malfunctions, outages, and knockdowns – we address
issues during the initial field visit.
It is a company standard for each BEAR employee to have a cell phone, laptop, and tablet ready to document and update the online management system and field logs before and
after each call-out, respectively.
Immediate / Standard / Scheduled
Response Services
BEAR specializes in providing traffic signal maintenance programs for agencies throughout California. This
includes our ability to provide Immediate, Standard, &
Scheduled Responses and Technical Services such ITS/
Traffic Management Operations, Controller/Cabinet
Testing, DigAlert filtering, utility locating low-voltage communication maintenance & operations, and Ad-Hoc
Electrical works.
BEAR is contracted to perform services like this RFP to 84 agencies statewide (with 19 agencies specifically in the greater Los Angeles / Orange county areas).
Our maintenance experience culminates knowledge and
skills gained through formal education, training, and onthe-job experience by working with agencies like the City of Gardena.
Our electricians, managers, and company executives are
uniquely comprised of past municipal employees, private traffic signal consultants, and electricians who have all worked in the traffic signal maintenance industry for a long time.
This proposal summarizes our company’s capabilities,
resources, and business systems that speak specifically to this RFP and our company’s values and philosophies,
differentiating us from our competitors.
BEAR is committed to having a robust dispatch team
ready to take a call 24/7/365. That team will dispatch
electricians currently based in the LA County area,
servicing communities such as Huntington Park,
Commerce, Vernon, & Monterey Park. Those electricians
will mobilize as soon as a call is received to Gardena.
We are committed to being on-site in Gardena within (1) hour and (2) hours during normal and off-hours,
respectively.
BEAR can provide a recommended preventative
maintenance routine or train in-house staff on providing such a service. Such routine exercises are geared toward providing preventative maintenance, lengthening the useful life of the traffic signal components and auxiliary
equipment, and providing an enhanced safety program for the City.
Routine Signal Maintenance Repair
Augmentation & City Support Services
BEAR has successfully provided staff augmentation and City support services for some agencies. Large-size agencies such as San Jose, Sacramento, Orange County, and
Newport Beach have called on our company’s expertise in augmenting current staff. Some projects started as on-call contracts and later evolved into augmentation and City
support projects such as staffing, training, technical
advisement & consulting.
Our electricians and managers operate as “an extension of City staff” and have a team-minded culture supporting the values of the organization we serve.
Should the City need training or staff augmentation, BEAR can provide those services as requested.
2023 Bear Electrical Solutions, Inc 8
OUR FIRM’S EXPERIENCE – OUR CAPABILITIES (CON’T)
Our company is highly experienced in the Dig Alert/USA
utility potholing or locating space of traffic signal
maintenance.
Our fully trained and experienced technicians can provide a complete turnkey USA / Dig Alert program. We can
provide filtering all inbound tickets, coordinate with the requestees, and perform field mark outs.
BEAR shall utilize a pipe and utility line locator to identify and mark existing traffic signal conduits and interconnect cables (stranded copper wire and fiber optic). We will
complete the USA ticket within (1) City business day after the City gives the USA notice.
Moreover, BEAR can provide the City, at no extra charge, the use of BEAR’s USA ticket filtering/ work order system that allows the management and documentation of
pending and completed USA tickets.
Our company has performed over 70k USA/Digalert
tickets California-wide. One example of our DigAlert
capabilities is with our customer City of Carlsbad. The City was new to the DigAlert program and was interested in starting to mark and locate its facilities. BEAR
developed a DigAlert filtering system using our in-house STAR system, where cases are generated from the
inbound DigAlert email. BEAR staff then reviews and
filters inbound tickets and escalates cases where field mark-outs are warranted.
Underground Service Alert (USA) /
DigAlert
Not all projects fit into the typical process of design-bidbuild. Some require outside-the-box thinking to tackle complex scopes on a limited budget and schedule.
Additionally, sometimes certain project scopes, such as signal upgrades or modifications, are better designed
collaboratively and cost-beneficial to the agency if
performed under the maintenance contract.
With our key management team consisting of an in-house
traffic engineer and industry veterans with public and
private sector contractor & consultancy experience, BEAR can educate, guide, and share a statewide knowledge
base to help our clients with ‘solutions.’
Extraordinary & Ad-Hoc Electrical
Work / Construction Services The future of traffic will always require faster and more reliable communication. To this end, we have expanded
our low-voltage capabilities.
Our low-voltage division allows us to complete both
small and large-scope projects in-house, without the need for subcontractors.
This division consists of fiber optic, sound, and
communication technicians while also including CCT.
and CCNA network technicians. This empowers BEAR to
quickly respond to time-sensitive issues, control our
schedule, meet project deadlines, and reduce costs to
our clients.
An example of our capabilities is with San Jose and
Mission Viejo, where fiber work was required impromptu
due to utility strike/damage by others.
Low Voltage Communications
Infrastructure
Our company has the equipment, personnel, and
intellectual resources to complete extraordinary work. With multiple offices throughout California, if and when a
special ad-hoc electrical project is required, we can
temporarily allocate and mobilize equipment and
personnel to Gardena as needed. We have over 140
employees and over $5M of construction equipment for
any special project.
In Bear’s ten years of business, we have learned that it is important and beneficial to have a dedicated construction and underground team available to support our
maintenance customers. From directional boring new
conduits to adding new interconnects or performing a new signal upgrade, we have a dedicated team that can
perform all the necessary scopes in a large construction project.
One example is our work with the County of Orange Public Works, where we helped complete the design and then
built a $500k signal upgrade project (in Westminster, CA).
As an existing traffic signal maintenance customer, the County had an ‘engineering challenged’ and politically
sensitive project where an existing signalized intersection needed to be improved. With third-party challenges
(Edison utilities, water easements), the County could not formally complete the design plans necessary to advertise the project for construction bid. The County looked to
BEAR to solve its dilemma by utilizing an existing clause in the maintenance contract. As such, the County was able
to complete the project through BEAR’s capabilities.
2023 Bear Electrical Solutions, Inc 9
OUR FIRM’S EXPERIENCE – OUR CAPABILITIES (CON’T)
Cabinet /Controller Testing
Services, Warehouse in Anaheim
BEAR is proud to have a working independent test laboratory facility in our office & warehouse in Anaheim. Built and designed by our Laboratory Manager, Wes Sumner, we test/certify/design any new controller cabinet, component, PLC, or network systems before field deployment. As a company focused on providing traffic signal maintenance services, we are truly independent when working with various intellectual property (IP) solutions (i.e., Controllers, Cabinets). IP manufacturers such as Econolite and McCain utilize our labs for independent testing. (NOTE: A sub-consultant in Orange County provides a laboratory for environmental-type testing for BEAR.) We invite the City of Gardena team to utilize our 1114 Kimberley Avenue facility for signal component testing/certification. Furthermore, we are open for the City to utilize our facilities for meetings and training. 2023 Bear Electrical Solutions, Inc 10
OUR FIRM’S EXPERIENCE – OUR PROJECT RESOURCES
With experience, we know what resources are needed to
provide a successful maintenance program for our customers.
Essential to the success of any project is the ability to have the proper resources available. We believe three (3) critical project resources must be in order and available for a traffic signal maintenance contract to be successful:
1 People
2 Equipment
3 Materials
Our People
“The Right People” is one of our company’s founding principles. We believe our staff is the most critical resource to the success of our projects. From our office staff to the field team, we focus on hiring all-star industry veterans with outstanding expertise and a focus on service and building lasting relationships.
We understand that a contract such as Gardena requires a core base of project resources (staffing) with additional support from other team members when extra capacity is needed. With this in mind, we regularly monitor the needs and capacity and supplement the core team as extraordinary work arises.
Our Equipment Fleet and equipment resources are a vital part of our business. It allows us to perform our work safely and
efficiently. It also reflects how our business operates; as such, we ensure our equipment works safely and is always presentable.
BEAR owns and operates approximately $5M worth of fleet & equipment. This includes 80 buckets, dumps, service
trucks, cranes, and cargo vans. Additionally, the company has many arrow board trailers, traffic control equipment, and ancillary construction equipment used for maintenance and construction activities.
Fleet & Equipment
2023 Bear Electrical Solutions, Inc 11
OUR FIRM’S EXPERIENCE - PROJECT RESOURCES
Our Material
The last vital project resource is material. We consider material resources to be:
Stock inventory
for the project City-specific material Our warehouses, offices, and laboratories Stock Inventory
As a company with a statewide presence, we have the advantage of working with vendors based in NorCal and SoCal - particularly beneficial for this project; our SoCal office is in Anaheim, CA. Our strength in the material side of the maintenance business is our ability to purchase a lot of stock inventory throughout California and extend those cost savings to our customers. Moreover, with our company’s size, we can physically stock more material at our various warehouses and ensure that commodity-type items for traffic signals and streetlight maintenance are in stock. Material inventory is vital to any project's success, so we employ dedicated material handlers at each warehouse and a full-time procurement manager.
City-Specific Material
We can stock any City-specific material for the City as needed for any future capital improvement project or for maintenance purposes. We can discuss this need during the project kick-off meeting. 11 2023 Bear Electrical Solutions, Inc 12
OUR FIRM’S EXPERIENCE - PROJECT RESOURCES (CON’T)
Utilizing technology and work order systems is fundamental to success. Built on the SALESFORCE platform, we call the maintenance record system that we have developed STAR – Service Tracking and Records system.
We record all service calls and work performed with all the essential data: dates, the person requesting the service call, dispatch time, estimated time of arrival, the reason for a service call, observations, time of work completed, and name of traffic electrician.
Our STAR system's main feature is our ability to provide valuable reports such as Order Types, Expenditure Reports, Use Cases, and other data analytical reporting created to help provide insights into our work performance as well as providing a ‘story’ of the City maintenance needs.
Additionally, we can customize the needs and wants of our customers in-house. We will provide as-needed training to our City customers (free of charge) so they maximize our system’s capabilities.
The use of our portal and required customizations to our portal is included at no additional cost to our customers.
Maintenance Record Keeping – Our STAR system
2023 Bear Electrical Solutions, Inc 13
OUR FIRM’S EXPERIENCE & INDIVIDUALS
As a service company, one of the most critical ‘assets’ we have is our people. We focus on providing our personnel with a safe, growth-minded, resourceful work environment. We believe in providing our staff with the necessary training, equipment, and tools. Below is a summary of the personnel assigned to work with the City. All employees will be assigned to proper tasks and roles that meet City and State requirements.
BEAR Electrical SoCal Project TEAM
No. Name Position
IMSA Level
(Highest
Earned)
Years in the
Signal
Maintenance
Industry Years with BEAR
1 Robert Asuncion
Traffic Engineer
/VP
III (TS) / II
(Bench) 24 10
2 Brent Paulson VP of Ops III (TS) 19 10
3 Art Torres Regional PM - 18 6
4 Justin Cataldo Manager - 35 7
5 Wes Sumner
Laboratory
Manager/
Electrician
III (TS) /III
(Bench) /
Fiber 40 7
6 Minh Pham Electrician
III (TS) / II
(Bench) 18 7
7 Vinny Nguyen Electrician
III (TS) / II
(Bench) 17 6
8 Mando Coronado Electrician III (TS) 8 5
9 Bernardo Torres Electrician III (TS) 8 6
10 Ralph Murillo
Field
Superintendent III (TS) 20 7
11 Rene McGaugh
Electrician /
Construction
Foreman III (TS) 23 6
12 Benito Hernandez
Electrician (High
Voltage Certified) - 14 5
13 Jesse Coronado Electrician III (TS) 19 6
14 Joey Coronado Electrician III (TS) 18 6
15 James Snowden
Electrician /
Foreman
III (TS) / II
(Bench) 19 1
16 Kevin Franco
Electrician
Apprentice II (Bench) 4 4
17 Albert Soto Electrician III (TS) 24 1
18 Chad Newton
Electrician /
Operating Engineer
(Crane) III (TS) 15 1
2023 Bear Electrical Solutions, Inc 14
OUR FIRM’S EXPERIENCE & REFERENCES
ADDITIONAL TS MAINTENANCE CITY REFERENCES CAN BE PROVIDED IF REQUESTED Date Contract
Completed
Name and Address of
the Employer
Contact Persons
Name and Telephone
Number
Type of Work Amount of Contract
Ends 06/30/27 -
in progress
City of San Marcos
201 Mata Way
San Marcos, CA
Dylan De Bie
(760)752-7550
Traffic Signal
Maintenance,
Digalert
$3.5M
Ends
06/30/2023 - in
progress
City of Monterey Park
320 West Newmark
Monterey Park, CA
Cesar Vega
(626)307-1322
Traffic Signal
Maintenance,
Digalert
$324K
Ends 11/1/2024
- in progress
City of Cerritos
18125 Bloomfield
Cerritos, CA
Mary Anne Wozniak
(562)407-2632
Traffic Signal
Maintenance,
Digalert
$260K
Ended 06/30/23
- in progress
City of Stanton
7800 Katella Av
Stanton, CA
Joe Ames
(714)890-4205
Traffic Signal
Maintenance,
Digalert
$80k
Ends 09/30/23 -
in progress
County of Orange
601 N. Ross St
Santa Ana, CA
Tony Le
(714)245-4580
Traffic Signal
Maintenance, JOC
$1M
Ends 06/30/26 -
in progress
City of Tustin
300 Centennial Wy
Tustin CA
Krys Saldivar
(714) 573-3172
Traffic Signal
Maintenance
$1M
Ends 06/30/23 -
in progress
City of Mission Viejo
200 Civic Center
Mission Viejo, CA
Brett Canedy
(949) 470-8422
Traffic Signal
Maintenance,
Digalert
$850K
Ends 06/30/26 -
in progress
City of Aliso Viejo
12 Journey
Aliso Viejo, CA
Shaun Pelletier
(949) 245-2533
Traffic Signal
Maintenance
$1.3M
Ends 06/30/23 -
in progress
City of Lake Forest
100 Civic Center
Lake Forest, CA
Tran Tran
(949) 461-3485
Traffic Signal
Maintenance,
Digalert
$900k
Ends 06/30/24 -
in progress
City of San Juan
Capistrano
32400 Paseo Adelanto,
San Juan Capistrano, CA
George Alvarez
(949) 443-6351
Traffic Signal
Maintenance
$100k
Ends 06/30/23 -
in progress
City of Covina
125 E College St
Covina, CA
Rafael Fajardo
(626)384-5489
Traffic Signal
Maintenance
$756k
Below is a list of municipal agencies the project team has worked with within the past three years. Also included in the list are the names and contacts persons that can provide a reference on the type of service our company provides.
2023 Bear Electrical Solutions, Inc 15
TEAM ORGANIZATION
As a ten-year-old company with an experienced team of managers, we have established business systems and maintained a culture of ‘continuous improvement’ in placing people in the right positions that will yield positive experiences for both internal and external customers. Part of this success is due to a properly organized company – through the years our company organization has evolved. Today we have received many positive feedback from all our customers of the following organization.
Senior Manager
Justin Cataldo
Project Manager (Main Point of Contact
for Gardena)
Art Torres
Field Superintendent (Field Contact for
Gardena)
Ralph Murillo
(15) Field Electricians (SoCal) +
(85) Field Elec. & Laborers (from
other BEAR offices)
VP of Operations
Brent Paulson
VP of Sales / Traffic Engineer /Principal
Robert Asuncion, TE
The team’s organization for this
project is as follows:
2023 Bear Electrical Solutions, Inc 16
TEAM ORGANIZATION (CON’T)
Art Torres – Account Project Manager
17+ years of field experience in traffic signal maintenance, IMSA Level 3 Field, NEC#E 115259G As Account Project Manager, Art will be accountable for the overall performance of the contract by ensuring contract deliverables are met and that all tasks & communications flow smoothly. Art is proficient with emails, MS Word, MS Excel, and other computer programs to help in this role.
Ralph Murillo - Field Superintendent
20+ years of experience in the traffic signal industry. IMSA Level 3 Field, OSHA 30, NEC #E141087-G.
Ralph will be responsible for scheduling and providing assignments to our field personnel. Ralph has extensive experience managing multiple work crews who perform maintenance and emergency knockdowns, Edison-related power issues, and new construction work. Ralph will coordinate with the Project Manager (Art Torres) to meet all project deliverables.
Key Personnel for this Project
The following staff will be the key personnel and main contacts for this project. From daily communications, special projects (construction), controller cabinet/component testing, to routine/response services – the following team members have their dedicated roles for this project who are well-qualified and can execute on the needs of the City.
Wes Sumner – Electrician & Laboratory Manager
40+ years of experience in traffic signal maintenance. IMSA Fiber Optic Technician Certified, OSHA 30 Certified, with various vendor-specific certifications. IMSA Level 3 Field / 2 Bench, NEC #E129105-G.
Wes Sumner started his traffic signal maintenance career in the 1980s by designing, building, and testing traffic signal controllers for a traffic signal controller /systems company. As a technical expert in traffic signal cabinets and componentry, Wes is BEAR’s Cabinet Laboratory manager in charge of testing and certifying services.
Rene McGaugh – Foreman Electrician (Construction Specialty) 20+ years of experience in the traffic signal & street lighting industry. Experienced construction foreman, IMSA Level 3 Field, OSHA 30, NEC #E150376-G
Rene is passionate about the traffic signal and streetlighting maintenance trade and, at one time, was a partner at a competing maintenance company. Today with his experience in traffic signal and streetlight maintenance, Rene trains and manages other electricians in new signal construction and during largescale, ad-hoc electrical repairs and response calls.
Jesse Coronado - Electrician
20+ years of experience in Streetlight and Traffic Signal maintenance. IMSA Level III Field Jesse started as a County Electrician for Orange County Public Works in 2002. For almost a decade, Jesse decided to continue his passion by transitioning to the private sector, where he has become a valuable electrician. Jesse is also experienced in troubleshooting communication issues (wireless and wired), which is essential in SMART Lighting applications.
Vinny Nguyen – Electrician
17+ years experience in traffic signal maintenance. IMSA Level 3 Field / 2 Bench NEC# E101338G Vinny has been an electrician in the traffic signal maintenance industry for almost two decades. Vinny has worked for various agencies in the Los Angeles County areas and is experienced with the equipment in Gardena.
2023 Bear Electrical Solutions, Inc 17
TEAM ORGANIZATION (CON’T)
Additional Personnel Resources Available for this Project The following staff are additional personnel resources that provide not only routine & response work capabilities but offer the expertise and experience on special projects (construction), controller cabinet/component testing, and any ad-hoc electrical projects that may arise throughout this contract. Each of the following staff have already worked for the City of Gardena during the previous project.
Wes Sumner – Electrician & Laboratory Manager
40+ years of experience in traffic signal maintenance. IMSA Fiber Optic Technician Certified, OSHA 30 Certified, with various vendor-specific certifications. IMSA Level 3 Field / 2 Bench, NEC #E129105-G.
Wes Sumner started his traffic signal maintenance career in the 1980s by designing, building, and testing traffic signal controllers for a traffic signal controller /systems company. As a technical expert in traffic signal cabinets and componentry, Wes is BEAR’s Cabinet Laboratory manager in charge of testing and certifying services.
Rene McGaugh – Foreman Electrician (Construction Specialty) 20+ years of experience in the traffic signal & street lighting industry. Experienced construction foreman, IMSA Level 3 Field, OSHA 30, NEC #E150376-G
Rene is passionate about the traffic signal and streetlighting maintenance trade and, at one time, was a partner at a competing maintenance company. Today with his experience in traffic signal and streetlight maintenance, Rene trains and manages other electricians in new signal construction and during largescale, ad-hoc electrical repairs and response calls.
Jesse Coronado - Electrician
20+ years of experience in Streetlight and Traffic Signal maintenance. IMSA Level III Field Jesse started as a County Electrician for Orange County Public Works in 2002. For almost a decade, Jesse decided to continue his passion by transitioning to the private sector, where he has become a valuable electrician. Jesse is also experienced in troubleshooting communication issues (wireless and wired), which is essential in SMART Lighting applications.
Vinny Nguyen – Electrician 17+ years experience in traffic signal maintenance. IMSA Level 3 Field / 2 Bench NEC# E101338G
Vinny has been an electrician in the traffic signal maintenance industry for almost two decades. Vinny has performed work for various LA county agencies for most of his career.
Justin Cataldo – Regional Senior Manager 35+ years of experience in traffic signal maintenance operations and management
As Senior Manager, Justin will continue to be involved in day-to-day project management by providing technical and administrative support for Art and the field team. Justin will augment regional estimating duties, improve quality control, and support project coordination. 2023 Bear Electrical Solutions, Inc 18
TEAM ORGANIZATION (CON’T)
Additional field electricians that will serve as on-call maintenance support as well as perform extraordinary work (including specialty electrical & communication work such as high voltage, EV Charging, and high-reach/pole maintenance):
Chad Newton – Electrician, Utility Worker, & Crane Operator 14+ years experience as an electrician, Crane operator certified with over 5,000 hours of high-reach crane work, IMSA Level 3 Field, OSHA 10
Chad started his electrical career in 2008, performing low-voltage work, particularly the new construction and installation of underground infrastructure and fiber optic cabling. Since then, Chad has been trained, self-performed, and led teams in new construction utility work and maintenance restoration of foundations, conduits, concrete, and miscellaneous freeway electric work. Chad is highly experienced in Caltrans freeway work.
James Snowden - Construction Foremen / Electrician (EV Charger Installation Certified) 18+ years experience in traffic signal maintenance. IMSA Level 3 Field / 2 Bench NEC#E157746-G, EVITP Certified James has been in the traffic signal maintenance industry for multiple decades. He is experienced in all aspects of traffic signal maintenance, from emergency response work to signal system upgrade projects. James is one of the current EVITPcertified technicians who leads our EV charging projects.
Albert Soto – Electrician (Rail / Transit Specialist)
23+ years experience in traffic signal maintenance and as an electrician. IMSA Level III Field.
Albert joined BEAR in May 2022 after working for Computer Services Company (CSC) since 1999. Albert is an experienced traffic signal maintainer and experienced construction electrician. He has worked on hundreds of new traffic signals for Orange/LA counties and LA Metro Rail jurisdiction.
Benito Hernandez – Street Light Electrician (High Voltage Specialist) 13+ years experience as a licensed (high-voltage) electrician. IMSA Work Zone, NEC #E-170462-G Benito graduated from Local 441 Apprenticeship in 2009 and immediately started working for International Line Builders (ILB) as a journeyman focused exclusively on street lighting. Benito joined BEAR nearly five years ago and is our company streetlight expert. Benito’s experience includes series circuits up to 6k volts, overhead and underground feed troubleshooting, and various streetlight-type repairs, retrofits, and updates.
Joey Coronado – Electrician (Communication Specialist)
22+ years experience in Streetlight and Traffic Signal maintenance. IMSA Level III Field Joey started his career by working in the private sector at Computer Services Company (CSC) and later moving to the public sector at Riverside County as a traffic signal electrician. In 2019, Joey joined BEAR as a traffic signal electrician specializing in 170/2070/NEMA, CCTV, video and induction detection, communication (network switches, fiber, copper, wireless), USA locating, and traffic control.
Minh Pham – Electrician
18+ years of experience in the traffic signal & streetlight maintenance field. Certified in systems such as Econolite, McCain, and Iteris. IMSA Level 3 Field / 2 Bench, OSHA 30, NEC #E122304-G.
Minh is highly experienced in traffic signal maintenance repair and emergency response. Living in the Orange County area, Minh has a great background knowledge of traffic patterns, contacts, and technical expertise to respond to any signal call expediently and resourcefully.
2023 Bear Electrical Solutions, Inc 19
PROJECT UNDERSTANDING &
APPROACH/METHODOLOGY
BEAR will provide ongoing and regular field preventative maintenance and repair of traffic signal equipment (extraordinary maintenance), traffic signal equipment, safety lights, flashing beacons, and other related equipment by duly trained and qualified personnel 24/7/365 basis with complete compliance to CAMUTCD and City standards & specifications in all work performed.
If needed, BEAR can perform USA / Digalert locate, and mark work as directed by the City.
We understand that an RFP is an emergency response
contract and can not capture all the literal details and intricacies of a traffic signal maintenance program. Through our work experience with various customers and agencies – our company values and principles have guided our work
approach.
Our approach to this project consists of a four (4)-part work approach. We follow this approach to every task and activity assigned to BEAR.
1 Understand the needs of our customer
2 Assign proper company resources
3 Customize and implement our work order system
4 Provide feedback and continuous improvement
We view this project as a large contract with subprojects integrated into it:
• Response & Repair Maintenance
• Extraordinary Maintenance
We consistently follow our (4)-part work approach
throughout all our activities, tasks, and projects and
repeat the work approach as necessary. This approach
allows us to learn and not be complacent with our
customer deliverables continually.
#1
Understand
Needs
#2
Assign Proper
Resources
#3
Customize &
Implement
Work Order
System
#4
Feedback &
Continuous
Improvement
Testimony: “We selected BEAR to service our City - not only for their capabilities - but because of their work approach to maintenance. BEAR listens to our needs and then makes recommendations and adjustments as needed.” Mohammad Mostakhami, City of Commerce 10/26/22
Our Work Approach
2023 Bear Electrical Solutions, Inc 20
PROJECT UNDERSTANDING &
APPROACH/METHODOLOGY (CON’T)
Based on our review of the RFP, we understand the City needs the following:
1 Understand Needs
We match the right people to the correct work assignments, provide intelligent processes and systems, and have the appropriate equipment and tools to meet project expectations.
We empower each of our team members, from Project Managers to Field Foreman and Field Staff, to take complete ownership of the task and the customer. We are diligent about recognizing each team member's roles and responsibilities for each project. To providing a high-quality product we focus on constant communication and routine job / team meetings. 2 Assign Proper Resources
A traffic signal maintenance service provider that can provide emergency response services for the city of Gardena.
A maintenance service provider that practices safe work habits compliant with CAMUTCD guidelines and is highly responsive.
We achieve this by assigning work (bucket) trucks to each our electricians. Each truck is fully stocked with standard traffic control equipment, typical traffic signal commodities and City-specific equipment so that we can respond EFFICIENTLY and READY for all trouble calls.
A team of electrical experts who are appropriately licensed, knowledgeable, drug-free, and highly certified performing the work at-hand throughout the contract.
A maintenance company that can handle and recommend best practices regarding routine maintenance of traffic signal infrastructure and unscheduled maintenance items with a proper work authorization process.
A maintenance company that can provide industry-standard, certified traffic signal equipment that is consistent with City of Gardena standards and specifications, including (but not limited to) signal poles, controller cabinets, cabinet components, and field indication hardware.
A maintenance company can effectively communicate and report activities and special issues, such as emergencies or scheduled work:
• Maintaining accurate and up-to-date documentation
• Providing transparent billing reporting
• Submitting maintenance invoices expediently and
accurately monthly
Resources and Administrative Compliance will be met throughout the project's entire life. • Fully Licensed, Certified, Experienced Staff.
• Robust Resources, Owning All Relevant Equipment
• Spare Equipment in-Stock
• Salvaged / Non-Salvaged Equipment or Material Properly Handled Consultation. In the spirit of “extension of City staff,” BEAR Electricals' in-house electricians and traffic engineer engineers will be available for advice and consulting throughout the contract period. Most consultations will be pro-bono unless a formal request requiring extraordinary time and costs is needed, at which time a proposal for authorization will be developed for City’s approval.
2023 Bear Electrical Solutions, Inc 21
PROJECT UNDERSTANDING &
APPROACH/METHODOLOGY (CON’T)
Utilizing technology and work order systems is fundamental to success. BEAR has built a working work order management and asset system currently used by over 40 public agencies, STAR (Service Tracking and Reporting).
BEAR’s STAR system will be the City’s MMS. The system is web-based and has the following features:
• Database of signalized intersection and flashing beacon locations, including all work order histories; • Data repository for pictures, CAD files, signal timing sheets, as-builts, CMU certificates, and other data files; • Record of all calls, date and time stamped moment of receipt, dispatch, electrician arrival and departure times; • Monthly activity reports – real-time reporting of work activities. 3 Customize & Implement Work Order System – Computerized Maintenance Management and Asset System (MMS)
The last step of our work approach is to seek feedback on our work and maintain a continuous improvement mindset. This is where our project manager, Art Torres, will regularly meet monthly with the City to discuss activities and learn how we can provide a better customer experience. 4 Feedback & Continuous Improvement
2023 Bear Electrical Solutions, Inc 22
CONFLICT OF INTEREST / EXCEPTIONS /COST
PROPOSAL
BEAR and its principals have NO financial, business, or other relationships with the City or its officials that may impact the outcome of this contract or any resulting construction project.
Moreover, BEAR has no current clients who may have a financial interest in the outcome of this contract.
CONFLICT OF INTEREST
BEAR takes NO exceptions to the City’s RFQ conditions, requirements, and sample contract.
EXCEPTIONS
BEAR has no prior significant or ongoing contract failures as well as any civil or criminal litigation or investigation pending.
BEAR affirmatively states that there is NO negative history to report since the establishment of the company (2013).
NEGATIVE HISTORY
2023 Bear Electrical Solutions, Inc 23
PROPOSED FEE SCHEDULE
NO. ITEM DESCRIPTION
HOURLY STRAIGHT TIME
RATE (DURING NORMAL
WORKING HOURS)
HOURLY OVERTIME
RATE (8 HOURS
<CONTINUOUS WORK< 10
HOURS)
HOURLY DOUBLE TIME RATE
(GREATER THAN 10 CONTINUOUS HOURS OR
WEEKEND/HOLIDAY WORK)
1 Labor – Electrician Foreman $ 130.00 $ 175.00 $ 205.00 2 Labor – Electrician $ 120.00 $ 165.00 $ 195.00
3 Labor – Traffic Engineer $ 165.00 $ 165.00 $ 165.00
4 Labor - Operator $ 125.00 $ 170.00 $ 200.00
5 Labor – Traffic Signal Laborer $ 95.00 $ 135.00 $ 160.00 NO. ITEM DESCRIPTION RATE UNIT PRICE
1 Service Truck HOUR $ 25.00
2 Hydraulic Lift Truck Bucket HOUR $ 35.00
3 Compressor HOUR $ 5.00
4 Concrete Saw HOUR $ 5.00
5 Crane HOUR $ 125.00
DESCRIPTION Fee
USA Ticket Filtering Negotiable
USA Field Mark-out $150 per ticket
DESCRIPTION PERCENTAGE
Mark-up Percentage (%) of
Invoiced Price for Cost of
Materials 15%
PROPOSED FEE SCHEDULE FOR CITY OF GARDENA
PROPOSED LABOR RATES
PROPOSED EQUIPMENT RATES
NOTE: Any additional equipment utilized not specified above will be billed out per the current Labor Surcharge and Equipment Rental book. https://dot.ca.gov/-/media/dotmedia/programs/construction/documents/equipment-rental-rates-and-laborsurcharge/book-sep2022-a11y.pdf (plus 21% markup) NOTE: Unit prices for typical response work can be determined and negotiated.
Thank you
Request for Qualifications for The
CITY OF GARDENA
For Providing Traffic Signal Emergency On-Call Services Proposal to the City of Gardena
Presented by: St Francis Electric
1420 Citrus St. Riverside, CA 92507
“Experience, Quality & Reliability…”
Due by: March 23rd, 2023, 4:00 p.m.
St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 1
TABLE OF CONTENTS
COVER LETTER.................................................................................................................................................. 2
1. COMPANY QUALIFICATIONS ..................................................................................................................... 3
2. EXPERIENCE ................................................................................................................................................. 9
3. REFERENCES............................................................................................................................................... 13
4. PERSONNEL ................................................................................................................................................ 14
5. SPARE EQUIPMENT..................................................................................................................................... 19
6. REPAIR AND REPLACEMENT ..................................................................................................................... 20
7. EXCEPTIONS TO CITY REQUIREMENTS ...................................................................................................... 23
8. NEGATIVE HISTORY.................................................................................................................................... 23
9. UNDERGROUND SERVICE ALERT (USA) ................................................................................................... 23
10. FEE SCHEDULE.......................................................................................................................................... 24
11. DIR REQUIREMENT ................................................................................................................................... 25
12. STATEMENT ACCEPTING THE TERMS OF AGREEMENT .......................................................................... 25 IN CLOSING.................................................................................................................................................... 27
St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 3
1. Company Qualifications
SFE’s Maintenance Division Management Team has extensive experience for more than 50 years in serving the governmental needs as well as in charge of municipalities’ maintenance programs as government employees. Shenoa Townsend will be the Project Manager and Guy Smith will be the Management contact that is authorized to sign an agreement for St. Francis Electric.
SFE’s solid team of over 250+ employees strongly consist of IMSA certified traffic signal technicians, State Licensed Electricians, Master Electricians, CA licensed engineers, trained project managers, and project coordinators.
Our Southern California Staff has worked with many Cities throughout California. SFE, while considering the opening of our Southern California office, had wanted to do this with the best possible customer service and experienced staff in mind. Through many recommendations we found our now Southern California Area Manager Jill Petrie. Several of her then customers and staff have also chosen to follow her to SFE due to her continued hard work, customer service, dedication, and knowledge of these specific types of traffic signal maintenance and response contracts.
Throughout the years she and her staff have provided Maintenance & Response services for 100+ Cities throughout California to include Riverside, San Bernardino, Los Angeles, Orange, San Diego and Ventura Counties. She and her team take pride in not having lost a single contract due to any service-related issues which speaks volumes for their service commitment. She has helped in the development of these Cities’ specified traffic signal equipment, complete equipment inventories, street rename sign change out projects, LED retrofits, rehab modifications and ADA & infrastructure upgrade projects. She has assisted many Cities to develop their maintenance scope of work when it was needed in order to help with the longevity of equipment and safety of their citizens. Our Staff has been well embedded and invested in this area, its customers and this exact scope of work for decades. This office staff has focused on ways to relieve our Customer’s pain points: Clear communications with City staff both internal and external in the field, meeting with Citizens on City’s request to address their concerns, monitoring their existing maintenance/response budgets, helping with planning accordingly each fiscal year to assure that our Cities assets are not only serviced and protected but getting the attention they need including State Standard (MUTCD) upgrades. It is without doubt we feel this is the right team for the City of Gardena; we’ll take pride in servicing and working alongside with the City and its staff. We believe customer service is in fact return service, and our service is peace of mind.
SFE Our maintenance division stands out over many due to our experience and providing exceptional customer service year after year. Working with municipalities is our primary focus. All SFE Employees have the same goal to focus an “be the best in this industry”, not to be in every industry. We understand to last the test of time you must be the very best at what you do and prove it every day. Our owners have from day one always had their feet on the ground, in the field working side by side, standing with us strong, and leading by example.
• SFE has been in the traffic signal industry for over 70 years and has built an outstanding reputation all over California for its work and services provided.
• We have over 250+ employees throughout our offices and in the field, IMSA certified, NEC certified, VMS qualified, USA trained, Traffic Engineers on staff and Construction specialists dedicated to this industry alone. Our motto “Experience, Quality & Reliability…” is something we all stand by. • We strive to understand our customer’s pain points, their needs and goals. We understand there can be St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 4 many obstacles our customers may have to navigate and we are there to help them in any way possible.
Our project managers/field staff make it a point to answer calls and emails responsively, we meet with our customers on a routine basis whether it be onsite or at their facility to have clear concise communications at all times. With this type of effort we can sustain from common issues that arise when there is a lack of communication.
• We offer our customers an emailing option [email protected] during our normal business hours so that our Cities’ will receive a rapid response from our in-house office staff. We inform our customers that a tech has been dispatched and also when a service request has been completed in the field by our technicians so that they are not left wondering if a problem has been addressed. • We have a live person dispatch service when calling our 24/7 Direct Line Teleservice every time you call in, and the service call is immediately dispatched to our on-call technicians. Our techs will follow up with a return phone call notifying the reporting party confirmation of receipt and our estimated time of arrival.
All of our technicians have smartphones / tablets and / or laptops and can be reached at any time while performing services within the City.
• We have built outstanding relationships with our suppliers over the past few decades giving us the advantage of outstanding pricing, expedited shipping and also making it so we have access to thousands of components that may not be the standard everyday part, and a tremendous amount of resources that we can rely on.
• SFE continuously works with all of our customers on getting their warranty items repaired or replaced throughout the city even when they were not the original installer. We make every effort to handle and relieve our customers of this burden, while keeping the customer informed and up to date on the status. • We have In-house testing/training Lab in both our Southern California and Northern California facilities.
St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 5 Salesforce
SFE is proud to utilize Salesforce Project Tracking ™ our computerized electronic maintenance and inventory management system. This internet cloud-based website
www.salesforce.com/products/service-cloud/overview represents what we believe to be the forefront of customer account management and maintenance tracking in our industry. The City’s Salesforce Project Tracking ™ account will include a complete list of all of City of Gardena’s intersections, equipment inventory, a log of repair and replacement parts, and records of all routine and emergency calls received for the City. Once the technician has received a notification of a service request, he/she will respond and arrive on site within two (2) hours, making the proper repair work, and report the incident via online real time Salesforce™ on their mobile tablets. Reporting for routine maintenance activities is handled the same way.
The information handled by Salesforce™ includes:
• Service Request Management and Scheduling, including time stamping and dispatching. • Scheduled Maintenance Management and Scheduling.
• Location details of technicians and start work/end work times in the case of Emergency call-outs. • Intersection Details, inventories of equipment, maps, CAD drawing, timing sheets, etc. • Report Generation: including invoices, material use, etc. • Inventory control, including real-time tracking of available and installed equipment. • Information available to view or download through the Customer Portal, which includes:
• Real-time status of Scheduled Maintenance and Service Request calls. • Real-time Intersection Inventories.
• Real-time Equipment Inventories.
• Intersection maintenance histories, maps, CAD drawings, digital photographs. • Account information, such as contacts and billing
Essential key functions of this online database are made available to the Traffic Signal Coordinatorto monitor maintenance, service call history, and review all activities performed by SFE technicians working within the City.
Information that is associated with each service call will be documented as follows:
• Call to Dispatch Center or Office is logged as to time and location of request. • Dispatch time is noted as well as Technician name that is dispatched • Arrival time to site of call for service.
• Technician notes of problem(s) discovered, and process to repair. • Any notes of other circumstances seen by the technician will also be captured. • Resolution of problems and equipment used or replaced to remedy the location will be noted. • Technician completion of service call will be noted.
All SFE work done under this maintenance contract will be verified and available to the City of Gardena through this online Salesforce Project Tracking ™ tool
St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 6 Sample Billing Report
St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 7 GPS Navigation System
SFE uses Samsara Networks to track our workforce and fleet. Samsara’s fleet management platform organizes daily workflow management to help managers effectively respond to customer requests. Its instant visibility map feature allows users to view all drivers and vehicles in real-time to pinpoint exact locations to dispatch the best routes. When a customer calls for an ETA or last-minute status update, SFE can accurately answer inquires based on location within seconds.
Safety Measures
Safety is the top priority within SFE. In order to operate as a larger general electrical contractor, SFE has developed a culture to always pay extra attention with regard to safety. With our designated safety officer and safety team constantly going from job to job, SFE promises to plan and conduct the work in a manner that will safeguard all persons from injury in accordance with CAL OSHA regulations and shall take precautions required by all other applicable governmental regulations.
In order to ensure good quality from SFE staff, we believe in proper foresight and preparation. We train our technicians to IMSA, OSHA, State specific requirements, Caltrans specs, and Vendor Specific standards. We supply the “right tools” for the job, from hand tools to heavy equipment. Once the proper tools and training are supplied, we can then progressively inspect and ensure proper production and quality levels are met.
We regularly and randomly inspect our technician’s quality and thoroughness. We strive to “see things” from our customer’s perspective. When performing maintenance on Traffic Signals and Street Lights, we believe that the efforts we put into the quality of our service prolongs the life and efficiency of the components, and The City of Gardena’s confidence in our work.
SFE’s Senior Management is fully committed to addressing the safety of today and beyond. We have established aggressive goals and have adopted a zero tolerance regarding safety compliance. Our focus on a Safer tomorrow is paramount, to our future. The success of reaching our goals rests on the shoulders of each and every employee at SFE. With their knowledge, by their preparations, and through their practices, we can achieve these goals. We have identified a number of actions and our efforts are doubled with regard to safety awareness. Since 2012, SFE has not received an OSHA citation. In addition, the renewed efforts are already being shown in Our Experience Modification Rate.
St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 8 Training Programs
SFE has several training programs we use for our employees to ensure the highest quality, with the most up to date knowledge and training. We also review the latest maintenance procedures and suggestions from the industry, the industry periodicals and NECA, IMSA seminars, so that SFE can maintain our service capability to the latest industry guidelines.
We work with our Local Unions who have an Apprenticeship and Training programs for Technical Application/Training, First Aid and also OSHA Safety. Many of our staff are trainers in these programs and have the opportunity to instruct and mentor the electricians in the industry.
In-House SFE has many employees that have been in this industry for 40+ years, these Journeymen / Foremen / Mentors /Area Leads help to train, develop and grow our team with real life exposure and situations both in the field and at our in-shop training lab.
We work with all of our field staff and project managers to help them to acquire and maintain IMSA certified training and the State Certified National Electrical Certification.
We feel the attainment of these types of certifications is a means for individuals to indicate to the general public, coworkers, agencies, and others that an impartial, nationally-recognized organization has determined that they are qualified to perform specific technical tasks by virtue of their technical knowledge and experiences. Certification also bestows a sense of achievement upon the certified individual since it reflects professional advancement in a chosen field. We encourage all of our Technicians to be certified in Work Zone Safety, TS Level I, II and III and Roadway Lighting Levels I, & II. We employ several employees who have gone beyond these certifications.
IMSA currently offers certification in the following fields:
Electronics in Traffic Signals Fiber Optics for ITS
Flagging and Basic Traffic Control Microprocessors in Traffic Signals Roadway Lighting Signs and Markings
Traffic Signals Traffic Signal Inspector
Work Zone Traffic Control Safety
SFE Technicians and Project managers also receive specialized training from METRO. The Los Angeles County Metropolitan Transportation Authority (METRO) has developed a comprehensive program in the areas of signal operation and maintenance to upgrade the skills of local traffic engineers and signal maintenance personnel. The programs include: include Bi-Trans 200 /233, NEMA controllers and video detection, Type 170 hardware and troubleshooting and introductions to 2070 traffic control systems. We have been trained and certified in several of these classes and also continue to take refresher courses to stay up to date on all industry changes. We encourage our staff to attend these classes and make available time to attend these trainings as needed.
St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 9
2. Experience
Number of Years Company has Provided Services and Company Ownership St. Francis Electric, LLC is a Limited Liability Corporation chartered under the State of California and incorporated in 1986. SFE is not owned by another business organization of individual. SFE has been conducting business as St. Francis Electric, LLC. for 7 years and providing the services as outlined in the RFQ; however, SFE has been in business for 77 years. Our Headquarters is located at 975 Carden St, San Leandro, CA 94577 with many satellite offices located throughout California including Riverside. The Riverside location opened its doors on November 1, 2015 and is the location from which the employees are assigned. Our contractor’s license number is 1003811 for A, C-10 classifications and it expires on 5/31/23. Our DIR# is 1000022208.
SFE’s Experience
It is always the goal of SFE to hone our service around a City’s needs. We understand that throughout the term of a contract of this type, those needs may change. We approach all our contracts with the same vision; build a partnership with the City’s staff and work towards achieving common goals set forth through that partnership. We realize that this is an ever-evolving process and that is why we believe that the only successful route is through establishing these common goals. SFE’s account management team as well as our field staff will work closely with the City in order to make sure that all of your requests are being effectively addressed. We make every effort to ensure that the City’s staff is always aware of issues that are in need of attention.
Prior to submitting this Request for Qualification, our technician, Emi Cervantes, met with Jake Mueller to better familiarize with the City’s intersections, equipment and facilities. We understand that the City has 2070 Controllers with Transparity and 170 Controller with BiTrans software and is aware that the City is currently migrating their Traffic Management Software from QuicNet to Transparity. Emi also has previous experience working with the City of Gardena and its intersections from a previous employer and is familiar with the City’s present Traffic Signal Controllers and appurtenances.
In addition, SFE has advance experience with multiple manufacture traffic cabinet control products. The products include but are not limited to: Cal-Trans 332 Type Cabinets, 170 and 2070 Controllers and having Transparity, McCain (Bi-Trans) 200, 233, 210FM, 245 FM and 2033 software’s, Econolite Controllers TS-1 & TS-2 Cabinets, and Econolite Cobalt, and ASC Models, Trafficware TS-1 & TS-2 Cabinets, NAZTEC 980 / 2070 Controllers, and Cabinets Systems. Detection experience includes Econolite, Iteris, Flir, Trafficon / Video Detection, and Sensys Networks Radar Detection, and Standard Loop Detection to include Detector Amplifiers 222, 422, i.e., Technicians are also experienced in Railroad and Emergency Pre-Emptions.
Battery Back-up Systems including Myers, Alpha, Dimensions, Tesco and ZincFive.
SFE has experience maintaining these various types of controllers and equipment in the Cities of Yorba Linda, South El Monte, Rosemead, Lancaster, Palm Springs, Rialto, and County of San Bernardino to name a few. See our References for a full list of Cities.
St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 10 Past Experience of Staff
SFE has been extremely successful in retaining & acquiring traffic signal maintenance and response contracts due to our customer service and reputation; this is largely due to our desire to offer the best possible customer service. SFE staff has an exemplary customer service track-record highlighted by our well-qualified field personnel, knowledgeable customer service representatives, and our accounting department with on time quarterly invoicing and reports. We understand what is required to maintain a community’s electrical infrastructure and exceed our customer’s expectations. Our Southern Californian staff has an overwhelming combined Traffic signal maintenance response team experience for this exact scope of work of 50 years. It is from this experience that we have grown to understand that Cities such as the City of Gardena isn’t just looking for a contractor, they want a partner that they can trust has their best interest in mind. With SFE’s work ethics we intend to gain that trust and not ever lose it.
St. Francis Electric Availability
SFE understands the importance to maintain a functional traffic signal system for the City’s public reception and safety concerns. SFE promises to make available for the City of Gardena on a 365/24/7 basis to perform tasks and services under this contract. SFE as a company has an excellent reputation performing traffic signal maintenance contract work on time and on budget. We are confident that our existing clients are greatly satisfied with our services and will be providing the positive feedback and recommendations. SFE will make every effort to satisfy the City of Gardena in responding to the 24/7 emergency calls. SFE will respond immediately to emergency calls, including main pole knockdowns within two (2) hours of notification during normal working hours, including Saturdays, Sundays and holidays.
Company Profile & History
SFE has been in the electrical business for 77 years. We have provided a track record of success in the contracting and in the maintenance divisions, over these 77 years. With over 250+ employees, we have the senior management team to allow for continued growth and have the path of growth to succeed. We have seen tremendous changes in our industry and have grown our business along the lines of longevity and stability. We have matured as a company from the early days of SFE into a leader in our industry. We pride ourselves on a close working relationship with our clients and we have continued to create new and lasting relationships with all of them. SFE has extensive experience in the maintenance work that is being requested. SFE owns and operates approximately 100+ service vehicles of various types and sizes throughout California.
We maintain management of all our costs and expenses. Having been in the Electrical business for these 77 years length of time, we have crafted special relationships with our suppliers and our financial backing. We have worked on projects that have been worth over 20 million dollars and have successfully secured the financing and the manpower to produce the finest work and craftsmanship in this business proving that SFE is the best qualified to provide the services as described in this RFQ. We intend to bring our years of experience to this maintenance proposal.
SFE has extensive experience in the maintenance work that is being requested. SFE to help ensure safety, our maintenance crews use hydraulic “bucket” trucks with aerial lifts which are Occupational Safety and Health Administration (OSHA) approved, inspected, and certified as required by law. Our bucket trucks are typically equipped with the most common traffic signal gear, poles, and street light replacement parts to service most emergency responses such as knock downs. In addition, SFE’s vehicles are equipped with a permanently mounted arrow board/stick, warning beacon/strobe lights, traffic cones & construction warning signs.
St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 11 Our “bucket truck” hydraulic lift is capable of reaching a height of at least forty (40) feet from roadway surfaces.
Additionally, SFE houses a minimum of 2 crane truck at our yard.
Our technicians are equipped with necessary laptops for the programming/testing of traffic signal controllers, CMU/MMU, Camera monitoring (CCTV, Video, etc.), and various equipment. In addition, all SFE employees will be equipped with a
smartphone/mobile tablet with 4G LTE access capable of email, text, photo, and internet. SFE is committed to maintain an inventory of all signal equipment used by the City of Gardena. This commitment will ensure the City avoiding long wait time on some equipment such as traffic signal poles.
SFE offers Transportation Engineering and Civil Engineering support for the City of Gardena as an optional service. SFE’s in-house California Professional Civil and Traffic Engineer have extensive experiences to address all traffic signal related problems for the City of Gardena. Including, but not limited to, ITS equipment programming, traffic signal coordination, signal timing validation, traffic control plan, traffic signal design modifications, foundation design, pedestrian ramp design, and many other traffic signal disciplines. We maintain these types of services to create the applications needed to keep SFE in the leading edge of services that are provided as part of our core business. We take great pride in our value-added services and how we can be relied on for a complete package of services in the Transportation areas.
SFE’s Maintenance Division Management Team has extensive experience for more than 50 years in serving the governmental needs as well as in charge of municipalities’ maintenance programs as government employees. Shenoa Townsend will be the Project Manager and Guy Smith will be the Management contact that is authorized to sign an agreement for St. Francis Electric.
Headquarters
St. Francis Electric, LLC
975 Carden Street
San Leandro, CA 94577
Office: (510) 639-0639
Fax: (510) 639-4653
SoCal Region
Jill Petrie Shenoa Townsend
Southern California Area Manager Project Manager
1420 Citrus Street 1420 Citrus Street
Riverside, CA 92507 Riverside, CA 92507
Office: (951)-304-4903 Cell: (951) 906-7626
Cell: (951) 203-4586 Fax: (951) 274-0061
Fax: (951) 274-0061 Email: [email protected]
Email: [email protected] https://www.stfranciselectric.com 24/7/365 Traffic Signal Telephone Service 1-(844)-LIGHT88 St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 12 SFE’s Primary, Headquarters, and Satellite Offices
St. Francis Electric’s Southern California office is the designated local office/yard for this project located at 1420 Citrus St, Riverside, CA 92507 in the County of Riverside. We currently provide these exact services to your neighboring cities, allowing for our technicians to always be in the neighborhood just minutes away - this allows for eyes on in the field of day-to-day operations of the intersections and emergency support when needed. SFE’s office has secured outdoor storage space sufficient for all the contract equipment, parts, components, and inventory. In addition to the outdoor storage, we also have ample warehouse indoor secured storage space necessary for these types of contracts. SFE’s Southern California shop is not only set up for our typical maintenance & response work but has the necessary room for growth to support the addition of many new customers, contracts and projects. SFE has a Southern California traffic signal lab located in Riverside County used for the testing and repairs of new/used equipment and the on-going training of field technicians in a controlled environment. SFE also has a testing lab facility located at our Headquarters office for these same types of services in that area. Since all of our offices are located in California, as seen below, they all provide services throughout Northern, Central and Southern California.
St. Francis Electric, LLC. (Primary Office) St. Francis Electric, LLC. (Headquarters) 1420 Citrus St 975 Carden St
Riverside, CA 92507 San Leandro, CA 94577
Other SFE Office Locations Include:
1850 West Imola Ave
Napa, CA 94559
230 Mayock Rd
Gilroy, CA 95020
341 Industrial Way
Woodland, CA 95776
1919 Commonwealth Ave
Fullerton, CA 92833
Northern California Locations Southern California Locations
SFE’s Southern California office currently has contracts for Traffic Signal Maintenance Services with such Cities as: City of Corona, Grand Terrace, Indian Wells, Lancaster, La Quinta, Loma Linda, Palm Desert, Palm Springs, Rialto, Rosemead, San Bernardino, County of San Bernardino, County of San Bernardino Waste, South El Monte, Temecula, and Yorba Linda as well as several projects with other cities throughout Southern California.
We graciously hope for the opportunity to work hand and hand with your City.
St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 13
3. References
St. Francis Electric has established a reputation of quality service with our Southern California team.
The field and office staff have provided maintenance/response services to public agencies for over two decades and continue to build strong relationships with new clients. We understand the value of our clients as well as their demands all while keeping the citizens’ safety in mind.
Client Address Contact Info Contract Term
City of Corona 400 S. Vicentia Ave
Corona, CA 92882
Gabriel Hernandez
[email protected]
(951) 279-3709
2019/2-yr+
City of Grand Terrace 22795 Barton Rd
Grand Terrace, CA 92313
Ruben Montano
[email protected]
(909) 835-0890
2017/3-yr+1+1 &
2022/3yr+1+1
City of Indian Wells 44-950 Eldorado Dr
Indian Wells, CA 92210
Mihai Dan
[email protected]
(760) 346-2489
2019/1-yr
City of Lancaster 44933 Fern Ave
Lancaster, CA 93534
Mike Harne
[email protected]
(661) 723-5801
2019/1-yr
2020/1-yr+1+1
City of La Quinta 78-495 Calle Tampico
La Quinta, CA 92253
Kris Gunterson
[email protected]
(760) 636-8170
2019 to Current
City of Loma Linda 25541 Barton Rd
Loma Linda, CA 92354
Eleazar Rubalcava
[email protected]
(909) 478-4263
2018/1-yr+1+1+1 &
2022/1-yr+1+1+1
City of Palm Desert 73-510 Fred Waring Dr
Palm Desert, CA 92260
Bassam AL-Beitawi
[email protected]
(760) 346-0611
2017/2-yr &
2020/3-yr
City of Palm Springs 3200 E. Tahquitz Canyon Way
Palm Springs, CA 92262
Francisco Jaime
[email protected]
(760) 219-0579
2016/3-yr+1+1 & 2021
City of Rialto 150 S Palm Avenue
Rialto, CA 92376
Tim Sullivan
[email protected]
(909) 421-7229
2016/1-yr+1+1
2019/1-yr+1+1 & 2022
City of Rosemead 2714 River Ave
Rosemead, CA 91770
Jimmy Limon
[email protected]
(626) 644-1287
2017-2019
2019/3-yr+1+1
City of San Bernardino 290 North D Street
San Bernardino, CA 92401
Dan Morris
[email protected]
(909) 462-8406
2022 - 2023
County of San Bernardino 825 E. Third Street
San Bernardino, CA 92415
Tony Lugo
[email protected]
(909) 501-5165
2017-2019
2019/5-yr
City of South El Monte 1415 Santa Anita Ave
South El Monte, CA 91733
Brianna Badar
[email protected]
(626) 579-6540 x3245
2018/2-yr+3
City of Temecula 41000 Main Street
Temecula, CA 92590
Jeff Beardshear
[email protected]
(951) 760-9409
2016/4-yr+1
City of Yorba Linda 4845 Casa Loma Ave
Yorba Linda, CA 92886
Armando Jaime
[email protected]
(714) 961-7170
2016/3-yr+2+2
St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 14
4. Personnel
Organizational Chart
Project Team Members
Jill Petrie - SoCal Area Manager/Project Manager (Key
Personnel)
Scott Verplanck – Foreman/Traffic Signal &
Streetlight Technician/Electrician (Key Personnel)
Shenoa Townsend – Project Manager (Key Personnel) Emi Cervantes – Assigned Traffic Signal & Streetlight Technician/Electrician (Key Personnel)
Andy Briones - Project Administrative Support (Key
Personnel)
Colin Landis – Assigned Traffic Signal & Streetlight
Technician/Electrician (Key Personnel)
Guy Smith - Maintenance Division Manager/VP/CEO
(Management Contact)
Alex Lara - Traffic Signal & Streetlight
Technician/Electrician (Key Personnel)
Lance Alm - Traffic Signal & Streetlight
Technician/Electrician (Key Personnel)
Chris Cruz – Traffic Signal & Streetlight Technician /
Electrician (Key Personnel)
Stephen Petrie - Traffic Signal & Streetlight
Technician/Electrician (Key Personnel)
Josh Alm – Streetlight Technician / Electrician (Key
Personnel)
Ceasar Gonzales – Traffic Signal & Streetlight
Technician/Electrician – (Staff Support)
Sergio Godinez – Streetlight Technician / Electrician
(Staff Support)
SFE is an active union company and is supported by the local unions in all areas which provides upon request certified IBEW journeyman electricians, traffic signal technicians, laborers, and apprentices for these classifications. SFE supports these unions and their apprenticeship programs in order to develop knowledge and growth which in turn provides jobs for our local communities in the traffic signal maintenance industry.
City of Gardena
Jill Petrie
SoCal Area Manager /
Project Manager
Scott Verplanck
Foreman
Key Personnel
Alex Lara
TS/SL Technician
Key Personnel
Lance Alm
TS/SL Technician
Key Personnel
Chris Cruz
TS/SL Technician
Key Personnel
Stephen Petrie
TS/SL Technician
Staff Support
Josh Alm
TS/SL Technician
Staff Support
Ceasar Gonzales
TS/SL Technician
Staff Support
Sergio Godinez
SL Technician
Staff Support
Efrain Luna
TS/SL Technician
Staff Support
Emi Cervantes
TS/SL Technician
Key Personnel
Colin Landis
TS/SL Technician
Key Personnel
Andy Briones
Service Coordinator
Shenoa Townsend
Project Manager
Guy Smith
Maintenance Division
Manager
24 / 7 Call Service
1-844-Light88
St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 15 Summarized Resumes – (Information on additional SFE Staff available upon request) Jill Petrie is the SoCal Area Manager, a key personnel contact for the City of Gardena. Her responsibilities include quality of service, communications with the City, and Proposal/Estimating. She is fully available to the City of Gardena for repairs, upgrades, extraordinary work, city project planning, assisting City with Fiscal budgeting and contract execution. She has over 22 years of experience in the Traffic Signal, ITS, and Street Light industry working with numerous Government agencies and contractors. She has excellent relationships with manufacturers, contractors, municipalities, Region.al Transportation Associations, and State Department of Transportations. Extensive experience in both technical and construction related aspects of the traffic signal and streetlight maintenance industry. Experienced in scheduling, coordinating field work, support calls and intersection turn-ons.
Work Experience:
SoCal Area Manager / Project Manager – St. Francis Electric, LLC – 2015 to Present Service Account Manager - Siemens Industry, Inc. - 2010 to 2015 Project Manager – Republic ITS - 2001 to 2010
Shenoa Townsend is the Project Manager and has over 18 years of experience working with traffic signal and streetlight maintenance service and contract management. Her responsibilities include quality of service, communications with the City, and Proposal/Estimating. She is fully available to the City of Gardena for repairs, upgrades, extraordinary work, city project planning, assisting City with Fiscal budgeting and contract execution. She has provided service for many municipalities throughout Southern California, while building relationships with contractors, distributors, and manufacturers to ensure the best pricing available for her customers. During her time in the industry, she has managed and scheduled a field team of 8 employees, while managing contracts and repair estimates.
Work Experience:
Project Manager – St. Francis Electric, LLC. – 2021 to Present Service Account Manager – Siemens Industry, Inc – 2015 to 2021 Senior Service Coordinator – Siemens Industry, Inc - 2012 to 2015 Jr Project Manager – Republic ITS – 2008 to 2012 (acquired by Siemens in 2010) Service Coordinator – Republic ITS – 2006 – 2008
Administrative Assistant / Dispatcher – Republic ITS – 2005 – 2006 Andy Briones has over 16 years of experience and is responsible for assisting with proposal estimates, monthly billing tasks, assisting City with Fiscal accounting and contract administrative/coordination tasks.
Work Experience:
Service Coordinator – St. Francis Electric, LLC. – 2015 to Present Service Coordinator – Siemens Industry, Inc – 2010 to 2015 Service Coordinator – Republic ITS – 2007 to 2010
Scott Verplanck has over 28 years of experience in the Traffic Signal and Streetlighting Maintenance. He is familiar with street lighting, traffic signal systems, and expectations. Skilled in all aspects of traffic signal and streetlight maintenance, troubleshooting and construction. He has many years of experience in building intersections therefore troubleshooting field wiring issues is one of his skills. He has been a primary responder for many emergency calls such as traffic signal pole and cabinet knock downs and is very familiar in trouble-shooting controllers and ITS equipment. IMSA Traffic Signal Field Technician Level II
Work Experience:
St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 16 Traffic Signal Technician – St. Francis Electric, LLC. – 2019 to Present Traffic Signal Technician Construction, Utility Lead – Computer Service Company – 2017 to 2019 Traffic Signal Technician / Journeyman Electrician – Crosstown – 2016 to 2017 Construction & Utility - Schimick Construction – 2014 to 2016 Construction & Utility – California Professional Engineering – 2013 to 2014 Construction & Utility Lead - Siemens Industry, Inc. – 2010 to 2013 Construction & Utility Lead – Republic ITS – 2003 to 2010 Lead Utility - Econolite – 1998 to 2003
Emi Cervantes has over 18 years of experience in the Traffic Signal and Streetlighting Maintenance. Skilled in all aspects of traffic signal and streetlight maintenance and troubleshooting. Proficient with TS1, TS2, Type 170, ATC and NEMA Controllers. Video Detection installation and maintenance, specifically: Iteris & Autoscope. Also familiar with No Traffic detection systems. Experienced with installation and wiring of battery backup system and traffic signal controller cabinets. ATSI (Athens Technical Specialist, Inc.) CMU/MMU Testing Equipment Certified. Familiarity with Various different Solar and Hardwired Speed Feedback Systems for both installation and troubleshooting. Intersection inspection and Service Meter installation inspection turn-on support. IMSA Traffic Signal Level III Senior Field Technician Work Experience:
Traffic Signal Technician – St. Francis Electric, LLC. - 2022 to Present Traffic Signal Technician – Siemens Industry, Inc. and Yunex ITS – 2010 to 2022 Traffic Signal Technician – Republic ITS – 2008 to 2010 Traffic Signal Technician – Team Econolite – 2006 to 2008 Apprentice – LA Signal – 2005 – 2006
Colin Landis will be the primary tech and has over 22 years of experience in the Traffic Signal and Streetlighting Maintenance. Skilled in all aspects of traffic signal and streetlight maintenance and troubleshooting. Proficient with TS1, TS2, Type 170, ATC and NEMA Controllers. Video Detection installation and maintenance, specifically: Iteris & Autoscope. Experienced with installation and wiring of battery backup system and traffic signal controller cabinets. Familiarity with Various different Solar and Hardwired Speed Feedback Systems, Flashing Beacon Systems, Crosswalk Systems for both installation and troubleshooting. Intersection inspection and Service Meter installation inspection turn-on support.
IMSA Traffic Signal Level III Senior Field Technician
Work Experience:
Traffic Signal Technician – St. Francis Electric, LLC. - 2022 to Present Traffic Signal Technician – Siemens Industry, Inc. and Yunex ITS – 2010 to 2022 Traffic Signal Technician – Republic ITS – 2004 to 2010 Traffic Signal Technician – Signal Maintenance, Inc. – 2001 to 2004 Alex Lara has over 10 years of experience in traffic signal maintenance services. He has worked in Cities that are similar in Scope of Services and size as the City of Gardena. IMSA Traffic Signal Level III Senior Field Technician and IMSA Traffic Signal Inspector
Work Experience:
Traffic Signal Technician – St. Francis Electric, LLC. – 2016 to Present Traffic Signal Technician – Computer Service Company – 2014 to 2016 Construction Wireman – CSI – 2013 to 2014
St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 17 Lance Alm has over 15 years of experience in the Traffic Signal and Streetlighting Maintenance. Skilled in all aspects of traffic signal and streetlight maintenance and troubleshooting. IMSA Traffic Signal Level III Senior Field Technician
Work Experience:
Traffic Signal Technician – St. Francis Electric, LLC. - 2016 to Present Traffic Signal Technician – Siemens Industry, Inc. – 2010 to 2016 Traffic Signal Technician – Republic ITS – 2008 to 2010 Ceasar Gonzales has over 9 years of experience in the Traffic Signal and Streetlighting Maintenance.
Skilled in all aspects of traffic signal and streetlight maintenance and troubleshooting. Proficient with TS1, TS2, Type 170, ATC and NEMA Controllers. Video Detection installation and maintenance, specifically:
Iteris & Autoscope. Experienced with installation and wiring of battery backup system and traffic signal controller cabinets. Familiarity with Various Solar and Hardwired Speed Feedback Systems and Crosswalk Systems for both installation and troubleshooting. IMSA Traffic Signal Level III Senior Field Technician Work Experience:
Traffic Signal Technician – St. Francis Electric, LLC. - 2021 to Present Traffic Signal Technician – Siemens Industry, Inc. and Yunex ITS – 2014, 2016-2021 Chris Cruz has over 3 years of experience in the Traffic Signal and Streetlighting Maintenance. Skilled in all aspects of traffic signal and streetlight maintenance, troubleshooting and construction. IMSA Traffic Signal Field Technician Level II
Work Experience:
Traffic Signal Technician / Electrician – St. Francis Electric, LLC. – 2020 to Present Stephen Petrie has over 15 years of experience in the street lighting / traffic signal maintenance and oncall emergency response.
Work Experience:
Traffic Signal/Street Lighting Technician – St. Francis Electric, LLC. – 2016 to Present Traffic Signal/Street Lighting Technician – Siemens Industry, Inc. – 2010 to 2016 Traffic Signal/Street Lighting Technician – Republic ITS – 2008 to 2010 Guy Smith is responsible for the maintenance operations for all offices he also oversees all field and front office. Guy is available to the City of Gardena to ensure contract satisfaction. He has over 20 years of experience in the Traffic Signal and Street Light business in maintenance, repairs, and modification for public agencies from the Bay Area through Central Valley.
Work Experience:
Chief Executive Officer, Vice President and Secretary of Company Authorized representative to sign agreements for SFE
Supervisor responsible for managing 250+ employees
Responsible for the management of all Maintenance and Construction projects and accounts. 10+ Years of multiple Video Detection installations, specifically: Iteris, Autoscope, Trafficon & Aldis
Knowledgeable with CCTV installation, maintenance and troubleshooting; St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 18 List of Subcontractors
SFE will/may subcontract work within the City using the subcontractors listed below. If it is found that additional subcontractors are required, their information would be submitted to City at that time.
Additionally, SFE will subcontract a local fiberoptic communications maintenance contractor as-needed and as approved by the City if awarded the contract.
Company Address Phone Number License DIR
Registration Responsibilities
Sierra Pacific
Electrical,
Inc.
2542 Avalon St
Riverside, CA 92509 (951) 784-1410
264048
A, B, C101000004626
Underground
Construction,
Foundations
Smithson
Electric, Inc.
1938 E. Katella Ave
Orange, CA 92867 (714) 997-9556 614518C-10 1000001610 Detector Loops SFE also understands that it is responsible for verifying the experience, qualifications, and validity for all licenses for any subcontractors SFE hires. Below are the current statuses of licenses and DIR registrations for the subcontractors listed above.
St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 19
5. Spare Equipment
The following is a sample of parts and equipment owned by SFE and does not represent our inventory and equipment as a whole. SFE maintains over $300k (in stock) items at our Riverside Facility alone, which is available for use on the proposed work as required. In addition, SFE has spare controllers and cabinet components from various manufacturers including 170, 2070, ASC’s, Cobalts, 332 and NEMA Cabinets to name a few.
Item Name, Type & Capacity Condition
1 Bucket Trucks Running in Excellent Condition
2 Service Utility Truck New
3 Crane Running in Excellent Condition
4 Pickup Trucks New
5 Traffic Signal Poles New and Used
6 Streetlight Poles New and Used
7 Arrow Boards Excellent
8 Concrete Saw Running Great
9 Vehicle and Pedestrian Signal Gear New
10 Cabinet Components New
11 CMU’s and MMU’s New
12 332L Controller Cabinet New
13 Conflict Monitor Tester (ATSI/PCMT
8000, CMU/MMU Tester)
Excellent Brand New
14 170/2070 Controller Tester Excellent Brand New
15 NEMA TS 1 Controller Tester Excellent Brand New
16 Cabinet Test Display Excellent Brand New
17 2070N Controller Tester Excellent Brand New
18 ATSI MMT-900 Conflict Monitor
Tester
Excellent Brand New
St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 20
6. Repair and Replacement
SFE’s major business includes Transportation, Traffic Signals, Lighting, Underground Construction, 24/7 Emergency On-Call Maintenance as well as Specialty Projects. Below are some of the services that we currently offer:
Extraordinary Maintenance/Emergency Response/Extra Work Repairing downed signal heads, poles, damaged controller and cabinet, damaged internally illuminated street name signs, and damaged inductive loops, sensing elements, pedestrian push buttons, pedestrian signal heads, wiring, audio devices, and other operational equipment related issues. Providing assistance to the City during special events and/or support during City construction projects as necessary to implement revised traffic signal timing and phasing for changed traffic conditions.
Traffic Signal and Pedestrian Signal Indications: Replace or repair standard traffic signals (red, yellow, and green) and pedestrian signal display units as they malfunction upon authorization from the City. All traffic signal and pedestrian indications will be ITE approved LED units only.
Emergency work includes, but is not limited to the following:
Respond within two (2) hours after City’s notice of the following events:
1. Any signal controller malfunction.
2. Burned-out signal indications.
3. Other situations deemed potentially hazardous to public safety.
The replacement of burned-out lamps need not to be on an after-hours “emergency basis provided that there are two (2) such signal indications still operative for each direction of travel. Such replacements will be completed within twenty-four (24) hours.
SFE will notify the City within twenty-four (24) hours of any change in traffic signal operation caused by controller replacement, timing changes, and loss of master control or traffic collisions.
Emergency calls that require replacement of equipment will not require approval from City before such replacement occurs. Additional staffing will St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 21 be provided where the responding technician cannot handle emergency work alone (knockdowns, wire pulls, etc.).
SFE will provide a 24-hour service for knockdowns and emergencies. SFE maintains a single local telephone, 1-844-Light88, where an on-call traffic signal technician can be reached 24 hours per day. This telephone number will be made available to all persons designated by the City.
Compensation for all Extraordinary work, Emergency work, and Extra work identified above will be paid at the hourly labor rates, vehicle and equipment rates, and material cost (plus markup) in accordance with the Fee Schedule.
SFE maintains a stock of common traffic signal replacement parts. The equipment includes, but it not limited to the following: traffic signal controllers, 24VDC Power Supply, MMU’s/CMU’s, flash transfer relays, load switches, detectors, Iteris Video processors, Iteris video/radar or video detection units, battery backup system units, batteries, LED red/yellow/green lamps, LED countdown and hand-walk pedestrian signals, accessible pedestrian signals, and pedestrian activation buttons.
Preventative Maintenance
SFE understands that the City may include routine preventative maintenance (Operation & Maintenance) services for the traffic signal equipment. SFE will furnish and use a preventative maintenance checklist form approved by the City for each intersection. SFE will provide an electronic copy of the maintenance checklist to the City following each inspection, to maintain a copy of the maintenance checklist in the traffic signal controller cabinet, and to maintain a copy of the maintenance checklist at SFE’s office of records.
SFE will follow a program of continuing comprehensive maintenance designed to eliminate or reduce the incidence of malfunctions, reduce complaints, and extend the useful life of the equipment. The program will include, but not be restricted to, the following: SFE understands the services to be performed by the firm, and requirements thereof, will consist of the following:
Routine Maintenance of Signalized Intersections (Performed as-needed) • Preventative Maintenance (PM) Checklist Form: maintain a copy of the Preventative Maintenance Checklist Form will be completely filled out during each maintenance inspection and during any time repairs are made to the traffic signal controller or any related equipment in the controller cabinet or the signal equipment at the intersection (detector loops, pedestrian heads, signal heads, lenses, lamps and signal poles, etc.).
• Intersection Records: Ensure that all intersection cabinet wiring diagrams are present and up to date.
• Verify timing charts to controllers. If they are not correct, contact City staff to verify differences. • Controller Cabinet Mounting: Check the snugness of the nuts on the traffic signal cabinet anchor bolts, tighten, if necessary, being sure not to distort the cabinet door opening by over tightening. • Controller Cabinet Foundation Seal: If standing water or evidence of water is present inside the bottom of the cabinet, check the seal between the bottom of the foundation for deterioration, and to report the need to reseal the cabinet foundation as necessary. • Door Gaskets: Check all door gaskets on the controller cabinet, service cabinet and any other enclosures for evidence of moisture or deterioration. Report the need to completely replace any gaskets showing signs of leaking or deterioration.
• Cabinet Vents: Check the vents in both the cabinet door and above the door, or at the top of the St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 22 cabinet to ensure that they are free of any foreign material. • Air Filter: Vacuum, wash, replace or knock out any dust accumulated in air filters. Take appropriate action based on the condition of the filter.
• Cabinet Fan: Verify that cabinet fan(s) operate properly with a minimum of noise. • Thermostat: Verify that the cabinet fan thermostat is set at 96 degrees. • Interior Light: Verify the proper operation of the cabinet’s interior light. • Door Panel Harnesses: Check the harnesses leading from the main panel and auxiliary panels on the cabinet door to ensure they are not being pinched and do not bind against the cabinet door.
Adjust, if necessary.
• Hinges and Locks: Check for free movement of all doors, latching assemblies and locks on the controller cabinet, service cabinet and any other enclosures. Use a minimum of oil or spray lubricant and remove any excess.
• Vacuum Cabinet: Blow or brush off shelves, terminal blocks and components and thoroughly vacuum the interior of the cabinet.
• Insect or Rodent Infestation: Check for signs of ants, wasps or other inspects or rodents within the cabinet. Use appropriate insect traps or powders if any positive findings are discovered. More serious problems will be reports to the City.
• Cabinet Grounding: Using appropriate equipment, check annually the resistance between AC and ground.
• Service Connections: Verify the neutral, ground and power connections are secure in the controller and service cabinets.
• Plug-In Components: Check that each plug-in component (rack mount detectors, relays, load switches, etc.) fits tightly and securely.
• Ground Fault Receptacle: Verify the proper operation of “Test” and “Reset” buttons on GFCI type outlets.
• Controller Operation: Manually place vehicle and pedestrian calls on each phase through the cabinet test switches or the controller keypad, to verify controller servicing of each active phase.
Check controller logs for any faults that have occurred and make note for the file. Verify signal timing is current with the timing sheet in cabinet. Confirm controller time and dates are correct. (Especially after day light savings time change).
• Conflict Monitor/Malfunction Management Unit: Verify time and dates are correct in any CMU/MMU with an internal clock.
• Detector Operation (inductive loops): Verify the detection zones for each detector by observing the turn-on of the appropriate detection indicator as a vehicle passes over the detector loop(s).
Check also that a call is placed on the correct controller phase. • Detector Operation (video detection): Verify camera operation by monitoring the vehicle call on the video controller unit. Also, verify calls going to the detector call page in the controller. • Equipment Displays and Indicators: Verify that all LED and LCD displays and indications on all cabinet equipment are working properly.
• System Telemetry: Check the operation of telemetry on controller display and phone modem, if equipped, located in the cabinet. Report any malfunction immediately. • Battery Backup System: Check battery backup display for AC IN, UPS OUTPUT, and INVERTER indications. All should be on when utility power is supplied to the cabinet. Also, check battery level and load level displays. Test batteries quarterly. Make note if either is out of range. Keep records of events recorded and total battery run time between maintenance checks to help indicate problem intersections. Check all battery connections to ensure they are clean and secure.
St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 23 Intersection Walk-Around (Included as a part of Routine Maintenance):
• General: Remove any easily removable, unauthorized signs, stickers and posters and note any graffiti existing on signal poles or equipment. Notify City of any graffiti observed on traffic signal equipment.
• Signal Heads: Verify that all vehicle and pedestrian heads properly display all indications, and the signals are not damaged. Verify the alignment of all heads to the intended direction. Verify that all back plates, visors, and doors are visibly secure. Report any landscaping that restricts the view of signal heads to the City (Signal heads should be visible from 250 feet). Labor and materials costs to replace malfunctioning displays with ITE approved LED units will be paid in addition to the established flat rate fee per intersection.
• Pedestrian Equipment: Check all pedestrian push buttons (and bicycle / equestrian push buttons where provided) and signals by hand to ensure that they are securely mounted and operating properly. Replace damaged or malfunctioning buttons with larger size ADA type buttons, as necessary. Labor and material costs to replace malfunctioning buttons will be paid in addition to the established flat rate fee per intersection.
• Internally Illuminated Street Names Signs (IISNS): Verify that the IISNS is adequately connected to frame, clamp and brackets, and no panel is broken or missing. Labor and materials costs to replace damaged parts will be paid in addition to the established flat rate fee per intersection. • Miscellaneous: Check all detector loops for sealant deterioration, exposed wire, etc. Labor and material costs to reseal or replace loops will be paid in addition to the established flat rate fee per intersection.
7. Exceptions to City Requirements
St. Francis Electric has no exceptions, difficulties or concerns on the requirements of the signal maintenance services contract in Attachment B.
8. Negative History
St. Francis Electric has no negative history to disclose of any alleged significant prior or on-going contract failures and any civil or criminal litigation or investigation pending which involve SFE or in which SFE has been judged guilty or liable within the last five (5) years.
9. Underground Service Alert (USA)
St. Francis Electric will adequately mark all traffic signal conduits, traffic signal interconnect/communication lines, and equipment as well as streetlights on behalf of the City in accordance with the California Government Code Section 4216 et seq. SFE will establish a process for monitoring and tracking the marking of any affected intersections, an Intersection Record Log will be created with the USA notification/request by the City and corresponding action noted in the controller with a copy provided to the City. SFE will assume all liability for satisfying the City’s obligations to adequately identify underground structures in accordance with this law.
SFE agrees compensation for providing USA – Dig Alert services identified above will be paid at a flat rate per occurrence in accordance with the Cost Statement/Fee Schedule below.
St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 24
10. Fee Schedule
All rates include all compensation for wages, profit, overhead, any fringe benefits such as employer payment to, or on behalf of, workmen for health and welfare, insurance, workman’s compensation, pension, vacation, sick leave or any local, State, Federal or union tax or assessment. In addition, Regular, Overtime and Double Time / Holiday rates will be billed and applied per the DIR Requirements.
A. Routine Preventative Maintenance Items
Item Description Unit Qty Unit Price Total
Signalized
Intersections EA 1 $85.00 $85.00
B. USA – Flat Rate Fee
Item Description Unit Qty Unit Price Total
USA Dig Alert EA 1 $299.00 $299.00
C. Labor Rates
Item Description Unit Regular Overtime Double Time /
Holiday
Superintendent /
Foreman HR $130.00 $178.00 $225.00
Maintenance
Electrician HR $120.00 $163.00 $205.00
Maintenance
Technician HR $99.00 $130.00 $163.00
Traffic Signal
Laborer HR $99.00 $130.00 $163.00
Safety Light
Technician HR $120.00 $163.00 $205.00
D. Equipment Rates
Item Description Unit Cost
Pickup Truck HR $25.00
Service Utility Truck HR $30.00
Bucket Truck HR $38.00
Crane Truck HR $199.00
Arrow Board HR $15.00
E. Extras
Item Description Rate
Subcontractors Cost + 15%
Materials Cost + 15%
Rates are hourly Port-to-Port for Labor and Equipment
St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 25
11. DIR Requirement
SFE is registered with the DIR and complies with the California Labor Code which requires payment of prevailing wages determined by the Director of the Department of Industrial Relations and otherwise comply with the provisions of Section 1770 et seq., of the California Labor Code, California Code of Regulations, Title 8, Section 1600 et seq., and any other applicable laws, rules and regulations adopted with respect thereto (“California Prevailing Wage Laws”).
12. Statement Accepting the Terms of Agreement
St. Francis Electric acknowledges and willingly accepts the terms of the agreement of the Contract Documents for Traffic Signal Emergency On-Call Services in Attachment B of this Request for Qualifications.
St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 26 City’s Standard Insurance Requirements
SFE carries General Liability and Automotive Liability insurance that meets or exceeds the minimum requirements of this RFQ. SFE carries Worker’s Compensation Insurance per State Law. SFE will meet all additional required Insurance provision said in this RFQ. Feel free to contact our insurance broker, Laura Berry, at (415) 992-3165 for any questions regarding our insurance.
St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 27 In Closing
SFE would like to thank the City of Gardena for giving us this opportunity to submit this RFQ and for their consideration to use our local Staff as part of a crew that represents its City. If chosen our staff will make every effort to insure your City is our next best reference on future RFQ’s to other cities’. We don’t strive to be the biggest but we do strive to be the BEST!
Contractor A and C10 Licenses
DIR Registration Number
Traffic Signal Emergency On-Call Services
for the City of Gardena
March 23, 2023
Statement of Qualification
Yunex Traffic
1026 E. Lacy Avenue
Anaheim, CA 92805
www.yunextraffic.com
Gardena: Traffic Signal Emergency On-Call Services
©2023 Yunex Traffic 2
Table of Contents .................................................................................................................. 2
1. Cover Letter ................................................................................................................... 3
2. Experience ..................................................................................................................... 4 Years in Business .............................................................................................................. 4 Company Profile ................................................................................................................ 4 Firm Ownership ................................................................................................................. 5 Number of employees locally and nationally ....................................................................... 5 Location of Company Offices.............................................................................................. 5 Principal Contact Person Regarding RFQ:.......................................................................... 6 Qualifications ..................................................................................................................... 6 Contractor’s License / DIR Registration........................................................................... 8 Insurance ....................................................................................................................... 9
3. References................................................................................................................... 10 Recently Awarded Public Sector Contracts:...................................................................... 10
4. Personnel..................................................................................................................... 11 Project Manager:.............................................................................................................. 11 Traffic Signal Technicians:................................................................................................ 14
5. Spare Equipment.......................................................................................................... 16 Spare Equipment currently on hand and available for the City of Gardena ........................ 16
6. Repair and Replacement .............................................................................................. 17 Intent and Understanding of the Project............................................................................ 17 Our Approach / Response Times...................................................................................... 17 Scope of Work ................................................................................................................. 18 On-Line Portal (Service Business Platform @ITS) ............................................................ 19 Customer Portal............................................................................................................ 20 Key Differentiators ........................................................................................................... 22 Lessons Learned from Previous Projects ...................................................................... 22 Safety Training ............................................................................................................. 22
7. Exceptions to City Requirements .................................................................................. 23
8. Negative History ........................................................................................................... 23
9. Underground Service Alert (USA).................................................................................. 23
10. Fee Schedule - Extraordinary .................................................................................... 24 Table of Contents
March 23rd, 2023
Mr. Kevin Kwak
Assistant Director of Public Works
City of Gardena
1717 W. 162nd Street
Gardena, CA 90247-3778
''(UN X
TRAFF I C
RE: RFQ for: Traffic Signal Emergency On-Call Services
Mr. Kwak,
Yunex LLC would like to express our sincere appreciation for the opportunity to participate in the Request for Qualifications (RFQ) process for providing Traffic Signal Emergency On-Call Services for the City's traffic signal system. The prices and terms stated in our proposal package will remain in effect for 90-days from the date of submission, March 23rd, 2023.
Yunex LLC is a corporation, incorporated in the State of Delaware on February 17th, 2021. Our federal tax employer I.D. number is 86-2136678 and our corporate address is 9225 Bee Cave Road, Building B, Austin, TX 78733.
Yunex LLC is an electrical contracting •firm who is a California licensed A & C-10 contractor (G:A License #1080007) and is also a registered Public Works Contractor (DIR No. 1000815000), who provides leading edge traffic technology for the fast-paced Intelligent Transportation Systems world. Whether providing maintenance services, local controllers, controller firmware, central systems, system analysis, design, or integration, Yunex LLC brings innovative and reliable solutions to customers.
During the evaluation, if there are any questions regarding this proposal, please feel free to contact either of us using the contact information listed below. We look forward to continuing to serve the needs of the City of Gardena and would like to thank you in advance for your consideration.
Respectfu I ly,
Operations Manager
2250 Business Way
Riverside, CA 92501
(951) 784-6600 Office
[email protected]
Yunex LLC
Robert Paquette
Sales Manager
2250 Business Way
Riverside, CA 92501
(951) 784-6600 Office
[email protected]
Gardena: Traffic Signal Emergency On-Call Services
©2023 Yunex Traffic 4
Yunex Traffic has over 40 years of experience in traffic management solutions and services.
From there, we have taken the comprehensive expertise in the field of intelligent traffic solutions with us in our way into the future. We enjoy an outstanding reputation as a global solution partner for future proof mobility concepts. In doing so, we combine in-depth industry experience and market leadership with the agility of a startup. Yunex Traffic has had a long and storied history in traffic signals, streetlights, and customer service.
Years in Business
Yunex currently maintains streetlights, traffic signals, and other related equipment for over 138 agencies encompassing over 4,000 signalized locations of various sizes from full function intersections to in-pavement flashing crosswalks and rapid flashing beacons. We are dedicated to meeting and exceeding the challenging public safety requirements associated with our industry. We have been in the traffic signal maintenance industry worldwide for over 50 years. In the United States, we have been in business for over 40 years servicing
numerous contracts throughout the country.
Company Profile
The Yunex Traffic Customer Service Division is a licensed A & C-10 electrical contracting and transportation
engineering firm specializing in the maintenance, testing, repair, upgrading and replacement of traffic signals,
streetlights, fiber optic, and exterior commercial lighting.
We have a broad range of expertise and experienced
personnel including registered professional transportation engineers, International Brotherhood Electrical Workers (IBEW), Journeymen Electricians / Technicians and International Municipal Signal Association (IMSA) Certified Technicians. Our listed field technicians are certified as “Qualified Electrical Workers”.
We are proud to say that we are one of the most successful traffic signal and streetlight maintenance/construction contractors in the United States. Our employees and equipment are dedicated for traffic signal maintenance and streetlight projects. We issue insulated bucket trucks to all our linemen and electricians. Each truck is equipped with all the necessary tools, equipment, and inventory to perform 100% of project specifications, including all maintenance and repairs for traffic signals. All vehicles are appropriately marked with the company logo, Department of Transportation (D.O.T.) markings, and each employee is issued a company phone and a laptop, or tablet computer.
As the leader in the private traffic signal and streetlight maintenance industry in the United States, Yunex Traffic can provide unparalleled expertise and outstanding value in traffic signal and street lighting related services. Among the most beneficial:
Yunex Traffic has the largest workforce of IMSA Level III Certified Technicians, NEC Certified Electricians, and construction personnel in the industry.
Yunex Traffic has strategically positioned field offices with an abundance of inventory and technical resources, should the need arise.
2.Experience
Yunex Traffic has the
largest workforce of IMSA
Level III Certified Traffic
Signal Technicians and
NEC Certified Electricians
in the industry.
Gardena: Traffic Signal Emergency On-Call Services
©2023 Yunex Traffic 5
All technicians are assigned vehicles which are taken home daily to ensure rapid response in case of emergency.
Yunex Traffic employees live in geographical areas,
which allow them to respond quicker than our
competition. This provides our customers with the
most efficient response times in the industry.
Yunex Traffic owns and operates approximately 100
service vehicles (including three cranes) of various
types and sizes in the State of California, the bulk of which are in Southern California.
Yunex Traffic will provide and maintain emergency
service response on a three hundred and sixty-five
(365) day basis, including all holidays.
Yunex Traffic is focused on delivering what your city needs the most today; safe, reliable infrastructure solutions that help decrease costs, increase revenue, and have a positive environmental impact for the City of Gardena and its residents.
Firm Ownership
Firm Name: Yunex LLC, DBA, Yunex Traffic
Address: 9225 Bee Cave Rd, Bldg. B, Ste 201 Austin, Texas 78733 Phone: 512-837-8300 Fax: 512-421-6617
Form of Ownership: LLC
State of Incorporation: Incorporated in the State of Delaware in February 2021 Number of employees locally and nationally
Our Yunex Traffic US headquarters is in Austin, TX and employs more than 200 people - engineers, developers, integrators, and support staff - all driving our traffic systems business.
An additional 100+ technical staff are in multiple field offices across the country to complete local projects and provide customer support. Our robust portfolio of products and experience will help drive your project’s success.
Location of Company Offices
Yunex Traffic US Headquarters
9225 Bee Cave Rd, Bldg. B, Ste 201
Austin, Texas 78733
512-837-8300
https://www.yunextraffic.com/global/en/
Project Office
Yunex Traffic - Orange / Los Angeles Counties
Office, Warehouse, & Invoicing
1026 E. Lacy Ave.
Anaheim, CA 92805
Gardena: Traffic Signal Emergency On-Call Services
©2023 Yunex Traffic 6
Other California Offices
Yunex Traffic – Riverside / San Bernadino
Office, Warehouse, and Testing Facility
2250 Business Way
Riverside, California 92501
Yunex Traffic - San Diego County
Office & Warehouse
1820 John Towers Ave., Suite A
El Cajon, CA 92020
Yunex Traffic – Alameda / Contra Costa / Marin / Napa / San Francisco Counties Office, Warehouse, & Invoicing
Principal Contact Person Regarding RFQ:
Robert Paquette
2250 Business Way
Riverside, California 92501
Office: 951-784-6600
[email protected]
Qualifications
Yunex Traffic stands uniquely positioned to partner with the City of Gardena for Traffic Signal Emergency On-Call Services. In fact, we believe that our value proposition, a unique mix of corporate characteristics, industry focus, and experiences, is unmatched in the current market.
Specifically, we at Yunex Traffic believe that we are the best fit for this contract, based on 5 key attributes:
1. Corporate/Divisional Competency
2. Experience
3. Locality
4. Scalability
5. Updated Project Management
Our Corporate/Divisional Focus and Competency
Yunex Traffic is a major global player in the industry, driving innovation in technology and physical products that are used by partners, both public and private, throughout the world. The Field Services Division at Yunex Traffic is focused on the installation, integration, and maintenance of all systems, from legacy technology to the newest and most advanced traffic management devices on the market. While this ability to work with all systems is a requisite competency for any maintainer, Yunex Traffic is unique in its occupation of a space that straddles innovation and deployment in a field environment.
Gardena: Traffic Signal Emergency On-Call Services
©2023 Yunex Traffic 7
Our competitors typically focus on narrower aspects of the Traffic market: Heavy Construction, Traditional Maintenance, or Technological Innovation. By Comparison, Yunex Traffic and our Field Services Division provides customers with a wide base of expertise across the spectrum of innovation, deployment, integration, and maintenance of systems and devices.
Our Experience
Yunex Traffic has been extremely successful in retaining traffic signal, streetlight, and engineering customers due to our desire to offer the best possible customer service. We have an exemplary customer service track-record highlighted by our well-qualified field personnel, knowledgeable customer service representatives, and proprietary detailed monthly reports. We understand what is required to maintain a community’s infrastructure and strive to exceed our customer’s expectations.
Our Locality
Our project office, in nearby Anaheim, is approximately 26 miles from Gardena. We are poised to react quickly with additional or specialty equipment, supplementary personnel when required, and with materials that the city requires. This location is not a temporary office specific to this project; we have been firmly planted for 40 years in the area with multiple certified technicians within minutes of your city.
Our Scalability
Yunex Traffic Field Services operates maintenance and project contracts across the United States, serving more than 300 public customers. Unlike a regional player, the distributed Yunex footprint allows us to respond to emerging requirements by shifting resources to where they are needed most. We are the company you are looking for - both local and global. Since we operate in multiple markets, our personnel and equipment are not affected by the same circumstances.
Our Project Management
To provide efficient and effective project management, project progress is tracked in real time using digital tools such as Power BI, Map box, ArcGIS, and Tableau, which enable transparency between Yunex Traffic and its client, while reducing risks of delays.
Gardena: Traffic Signal Emergency On-Call Services
©2023 Yunex Traffic 8
Contractor’s License / DIR Registration
Gardena: Traffic Signal Emergency On-Call Services
©2023 Yunex Traffic 9
Insurance
Yunex LLC is currently servicing this contract for the City of Gardena, therefore we already have the required insurance certificates in place to meet the requirements provided in the RFQ.
Please see our current insurance certificate below:
Gardena: Traffic Signal Emergency On-Call Services
©2023 Yunex Traffic 10
Client / Term Description / Revenue City Contact Contact information City of Rancho
Cucamonga
(10/2004 – Current)
Traffic Signal
Maintenance
$828,050 annually
Timothy
Baltazar
10500 Civic Center Dr.
Rancho Cucamonga, CA 91730
909-774-4136
[email protected]
City of Chino
(07/2012 – Current)
Traffic Signal
Maintenance
$918,374 annually
Mario Flores
13220 Central Ave
Chino, CA 91710
909-591-9828
[email protected]
City of Ontario
(07/2006 – Current)
Traffic Signal
Maintenance
$497,125 annually
Johnson Hua
303 East B St.
Ontario, California 91764
909-395-2131
[email protected]
City of Anaheim
(10/2004 – Current)
On Call Traffic Signal
Maintenance
$1,080,000 annually
John Thai
201 S. Anaheim Blvd.
Anaheim, CA 92805
714-765-5202
[email protected]
City of Fullerton
(04/2018 – Current)
Traffic Signal
Maintenance
$125,000 annually
Dave Langstaff
303 W. Commonwealth
Fullerton, CA 92832
714-738-6858
[email protected]
Yunex has over 70 additional references that can/will be provided upon request.
Recently Awarded Public Sector Contracts:
1. City of Irvine – Traffic Signal Maintenance and Emergency On-Call Services – 03/2023
2. City of San Bernardino – Street Light Pole Replacement Services – 12/2022
3. City of Rancho Santa Margarita – City-Wide Traffic Signal and Safety Lighting Maintenance Services – 07/2022
4. City of Cathedral City – Traffic Signal Maintenance and Emergency On-Call Services – 06/2022
5. City of Redondo Beach – Traffic Signal Maintenance Services – 06/2022
6. City of Rialto – Streetlight Maintenance and Repair Services – 06/2022
7. City of Norco – Annual Traffic Signal and Street Light Maintenance Services – 06/2022
8. City of Diamond Bar – Traffic Signal Maintenance Services – 06/2022
9. City of Chino – Citywide Traffic Signal Maintenance Services – 06/2022
10. City of Murrieta – Traffic Signal Maintenance Services – 05/2022
11. City of Redlands – Traffic Signal Systems Maintenance – 05/2022
12. City of Costa Mesa – Traffic Signal Maintenance Services – 05/2022
13. City of Ontario – Streetlight Maintenance Services – 04/2022
14. City of Huntington Beach – Streetlight Maintenance – 03/2022
15. City of Fountain Valley – Traffic Signal Maintenance Services – 03/2022
3. References
Gardena: Traffic Signal Emergency On-Call Services
©2023 Yunex Traffic 11
Project Manager:
If re-selected, Joshua Ferras would continue to be the Project Manager servicing the City of Gardena. Joshua, his Project Coordinator, Jennifer Hall, and the Maintenance Field Supervisor, Fred Molina will be responsible for maintaining communication with the city regarding daily maintenance of all traffic signal equipment. Our account management team and field staff will work closely with you/your team to ensure that all your requests are being effectively addressed.
4.Personnel
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Gardena: Traffic Signal Emergency On-Call Services
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Traffic Signal Technicians:
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Both technicians have experience with 170E and 2070 ATC controller, Traffic Management Software such as QuickNet/McCain Transparity ATM, and have worked in the City of Gardena.
Yunex Traffic has over 20 additional technicians (mostly IMSA Level III Certified) located in Los Angeles, Ventura, Orange, Riverside, San Bernardino, and San Diego County areas. We also employ over 20 key construction personnel for major repairs. These include certified crane operators, dedicated utility locators for (USA) Dig Alert Service, Corning certified fiber optic technicians, and our own in-house loop crew.
Gardena: Traffic Signal Emergency On-Call Services
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Yunex Traffic technicians will be equipped with various types of industry equipment including controllers from different manufactures. We fully stock our bucket trucks with signal controllers, power supply’s, conflict monitors/malfunction
monitors, relays, load switches, detectors (rack
and shelf mount), BIU’s, various video detection
system cameras and processors, signal heads,
pedestrian heads, signal framework, LED’s,
luminaries, and many more required parts.
Yunex Traffic maintains an extensive inventory
(over $1,500,000 locally) of traffic signal and
streetlight equipment including controllers,
cabinets, load switches, signal heads, poles, LED
indications, luminaries (HPS, MH, MV LPS and
LED), service enclosures, controller cabinets and
other miscellaneous parts. This extensive inventory combined with our vast experience and testing facilities enables our team to repair or replace damaged equipment expeditiously and professionally.
At Yunex Traffic, we have provided the type of equipment, components, material, and services as outlined, continuously for over 40 years. We have a tremendous reputation throughout Southern California for meeting response times and exceeding expectations.
Spare Equipment currently on hand and available for the City of Gardena 15 – 170E controllers
10 – 2070 controllers
25 – NEMA controllers (such as Econolite ASC/2S-2100, ASC/3-2100, Cobalt, McCain ATC Flex, Siemens M50, M60, and Traconec 390CJ)
25 – 24VDC Power Supply
25+ – Malfunction Management Units (MMU)
20 – Conflict Monitors (CMU) from various manufacturers 20 – Bus Interface Units (BIU)
30 – Flash Transfer Relays
150 – Load Switches
60 – Detectors
6 – Type P controller cabinets
3 – 332 controller cabinets
250+ of each type – Replacement LED lamps (Red/Yellow/Green) 250+ – LED pedestrian signals
50 – ADA compliant pedestrian activation buttons
20+ – Streetlight luminaires of various manufactures and wattages 25+ – Various types/sizes of Marbelite concrete streetlight poles 25+ – Battery Backup Batteries (sizes/manufacturers vary)
5.Spare Equipment
Gardena: Traffic Signal Emergency On-Call Services
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Intent and Understanding of the Project
It is our understanding that the City of Gardena is seeking a qualified traffic signal maintenance firm to provide
Traffic Signal Emergency On-Call Services. The selected service company will be responsible for providing
extraordinary maintenance services at the City’s
signalized intersections. The City’s expectation is that the traffic signal maintenance firm will reduce the
incidence of malfunctions, reduce complaints, promote
safety, and proactively extend the longevity of the traffic control equipment, thus reducing the overall operating
cost for the City’s traffic signal system.
Our goal is always to exceed our customer’s expectations. We have a broad range of experienced personnel including IMSA Level II and III Traffic Signal Maintenance personnel.
The individuals assigned to this contract have over 44 years of experience managing and maintaining traffic signal systems, fiber networks, and central systems.
Our traffic signal laboratories (located in Riverside, CA) provide a full range of technical services including complete controller/cabinet testing/repair, and conflict monitor/CMU testing and certification. Services for this contract include the provision of appropriately trained personnel and equipment necessary to perform all activities as outlined in your RFQ.
We understand that the general Scope of Work to be done consists of extraordinary maintenance and repairs of your traffic control systems as well as general and emergency repairs of the same. These services will provide your city with safe and efficient operations.
Yunex Traffic will have available and readily accessible, qualified personnel, tools, equipment, facilities, and material required to perform all work necessary for the maintenance of the City’s traffic signal systems, as outlined in the RFQ and in compliance with current City and State standards.
Our Approach / Response Times
To be able to respond immediately to emergency calls, Yunex Traffic’s field technicians are authorized to take their work vehicles home daily. All work vehicles are stocked with proper field equipment so he/she may sufficiently address most problems they encounter while responding.
Emergency response call outs and unscheduled repairs are initiated by calling our toll-free emergency phone number, 1-800-229-6090. A live dispatcher will be available 24 hours a day, 7 days per week, 365 days per year. Our dispatcher will create a work order in our visual planning board and once the work order is released, it will immediately transfer to our technician’s queue on their mobile device. As part of our quality control practice, our dispatcher will follow up with a phone call to our technician to confirm that he/she is in receipt of the call out/work order. For emergency calls, the technician will arrive at the site within one (1) hour to assess and correct the reported problem. Once the problem is corrected, the technician will inform the city of the repair actions.
6. Repair and Replacement
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Scope of Work
It is always the goal of Yunex Traffic to tailor our service around our customer’s needs. We understand that throughout the term of a contract, those needs may change. We approach all our contracts with the same vision; build a partnership with the City’s staff and work towards achieving common goals set forth through that partnership. We realize that this is an everevolving process and that is why we believe that the only successful route is through establishing common goals. This methodology and a commitment to service will continue to be applied to every aspect of our services for the City of Gardena.
Extraordinary Services
Yunex Traffic will provide extraordinary services such as scheduled repairs, emergency response and technical support services to the city’s traffic signal systems in accordance with city requirements and as listed below. Our extraordinary and emergency response services include, but not limited to, the following services:
Downed signal heads, poles, signal on flash, signal
blackout, burned out lamps, damaged controllers and
cabinets, damaged illuminated street name signs, damaged inductive loops, sensing elements, pedestrian push buttons, electroliers, pedestrian signal heads, wiring, and other operational equipment related issues.
Assisting the city for special events or for city construction projects, as necessary to implement revised traffic signal timing and phasing for changed traffic conditions. If
requested, prepare punch list items, and follow through with city representative to ensure a successful completion.
Perform overhead maintenance on traffic signals, safety lighting, street name and regulatory signs, video detection cameras and Opticom systems.
Provide support for underground maintenance including conduit repair or replacement, wire inspection and
installation, and interconnect installation.
Signal Loop Replacement. Yunex Traffic is the only
maintenance provider who performs Loop replacements inhouse. USA Dig Alert – Locating services using in-house locators. Repair, replace or otherwise render in good working order all defective parts of the traffic signal equipment with like make and model parts. Whenever equipment is removed,
the city representative will be notified within twenty-four (24) hours.
Yunex Traffic will notify the City prior to any traffic signal deactivations that may be necessary to provide the required services. Traffic signal shutdowns will not be scheduled without the approval of an authorized representative of the City. Also, Yunex Traffic will not proceed with any extraordinary repairs without authorization from the city, unless it is a matter of public safety.
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On-Line Portal (Service Business Platform @ITS)
Yunex Traffic has rolled out a new service tool called SBP (Service Business Platform), which is a proprietary management system designed to effectively manage all service order progress, remotely update our ERP system (SAP) and as work is performed. SBP allows us to monitor many key performance items such as time arrived onsite, time of completion, materials used, and vehicle/equipment used. SBP keeps historical records for every location which allows the technicians an additional resource when troubleshooting.
When creating a new service request, the SBP will query the location history and will flag the order if it appears to be a repeated call out or duplicate order. Technicians transmit response and routine maintenance items in real-time using IOS or Android devices.
The contractual Scope of Work and all maintenance activities are also available for technicians to review to ensure all tasks are completed within the specified timeframe. Customer specific checklists for routine preventative maintenance will be available to the technicians so all required tasks are completed, per your Scope of Work.
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Customer Portal
The SBP Customer Portal gives our customers access to:
Monitor real-time status of routine maintenance and service calls Location history (sort/filter by date, location, call type, etc.) Overall historical maintenance and repair data
Real-time equipment inventories, maps, and event reporting Asset management (including digital photographs, GIS data, etc.) Gardena: Traffic Signal Emergency On-Call Services
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Tracking as Related to Invoicing
In addition to our Customer Portal, you will receive a detailed billing report with each invoice that lists labor and equipment hours billed for each service order.
Gardena: Traffic Signal Emergency On-Call Services
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Key Differentiators
Lessons Learned from Previous Projects
As a provider of Traffic Signal Maintenance solutions, Yunex Traffic is aware of what it takes to meet the requirements of Gardena. In the over 40 years we have been providing this service, we have realized the best methods for a successful maintenance contract. Communication is at the heart of the success of any relationship and the relationship between Yunex Traffic and the City is no exception. We have discovered that hiring the right people, ensuring their longevity with our company, and encouraging ongoing education are all critical points. Finally, adhering to safety protocols and ongoing safety training for all field staff ensures the quality of the contract.
The Right People
For this project, we are assigning people who live in, or within a short drive of Gardena. They have a long history in TS Maintenance and most of it has been with us. The technicians we will be utilizing are Level III IMSA Traffic Signal Technicians, IMSA Work Zone Safety Certified, Bucket Truck certified, and have combined experience of over 44 years. Our Project Manager, Joshua Ferras, has successfully managed over 30 similar projects.
Safety
At Yunex Traffic, we do not take safety lightly. Yunex Traffic believes in a Zero Harm culture - for our employees, as well as for your citizens and visitors. We have stringent safety protocols to ensure a safe working environment while minimizing disturbances and ensuring safe motorways. Our staff is trained in proper work on busy roads, including traffic control management and lane closure procedures, if needed.
Training
Yunex Traffic recognizes the importance of training as a benefit not only to our staff, but also to ensure a quality project. On-going training alleviates frustrations and establishes a solid foundation for service execution, results, and performance. We provide a variety of training options including project based; webinars; on-site classroom training; tailgate safety trainings, and custom training packages. In addition to project, product, and manufacturers training, we provide OSHA training as well as comprehensive environmental, health and safety programs including specific training on bucket trucks, utility line safety, and other safety protocols. Further we encourage all our service and operations staff to continue their education and on-going training, obtaining all applicable certifications.
Safety Training
Yunex Traffic administers a comprehensive company-wide safety program to ensure that safety on all job sites is the top priority. Our employees are required to read and understand “Safety Rules for the Outside Electrical Industry” by the National Electrical Contractors Association (NECA). Yunex Traffic has a zero-tolerance policy on all safety violations. Yunex Traffic will provide copies of any safety history documentation upon request.
Yunex Traffic employees are given CPR and First Aid training to provide treatment in the event of an emergency. Our employees are trained using a variety of resources and methods. The IBEW provides professional competence and safety training to our field staff. Our employees are trained in basic safety including proper lifting techniques. They have weekly tailgate meetings that address items such as electrical safety and current industry safety practices. Our electricians and technicians are also IMSA and IBEW trained. We believe it is critical that members of our field staff are professionally trained and enabled to help both themselves and others in the event of an emergency.
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Currently, Yunex LLC takes no exceptions or has any deviations to the RFQ or contract documents. Furthermore, by submitting this RFQ, Yunex LLC acknowledges concurrence with the terms of the City’s sample contract agreement, which was included in the RFQ documents.
At present, Yunex LLC has no contract failures or pending criminal, civil or administrative litigations. Yunex LLC performs thousands of projects annually throughout our offices worldwide.
Yunex Traffic will respond to all Underground Service Alert (USA) requests/notices or at the request of city staff for the marking and protection of traffic signal underground facilities such as traffic signal and electrical conduits, interconnect facilities, loops, safety light conduits, and other appurtenant equipment which might conflict with other right-of-way construction or repairs.
Our technicians are equipped and certified with the proper locating devices provided by Metrotech.
7.Exceptions to City Requirements
8. Negative History
9. Underground Service Alert (USA)
City of Gardena
Traffic Signal Emergency On-Call Services
Project Cost Schedule
Labor Rates
Item Description Unit Regular Time Overtime Premium Time Signal Maintenance Superintendent Hourly $165.00 $205.00 $245.00 Foreman Hourly $165.00 $205.00 $245.00
Electrician (Traffic Signal Technician) Hourly $155.00 $190.00 $227.00 Laborer Hourly $120.00 $165.00 $165.00
Regular, Overtime, and Premium time explanation:
Regular Hours are Monday thru Friday (excluding holidays) from 7:30am to 4:00pm. Overtime Hours are Monday thru Friday after these work hours for the first four straight hours on any job as well as Saturday for the initial 8 working hours. Premium Hours are Monday thru Friday after four hours of OT on any one job, Saturdays after 8 hours on any one job, all day Sunday starting at 12:00am until Monday at 7:30am and all holidays starting at 12:00am until the next morning at 7:30am.
Equipment Rates
Item Description Unit Rate
Service Truck Hourly $27.50
Bucket Truck Hourly $35.00
Crane Truck Hourly $65.00
Air Compressor with Tools Hourly $15.00
Arrow Board Hourly $15.00
USA
Item Description Unit Rate
Underground Service Alert (USA) EA $250.00
Material Markup
Item Description Unit %
Material Markup % 15%
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CITY OF GARDENA
PUBLIC WORKS MAINTENANCE
REQUEST FOR QUALIFICATION
(RFQ/STATEMENT OF QUALIFICATION)
FOR
TRAFFIC SIGNAL EMERGENCY ON-CALL SERVICES
FEBRUARY 2023
Memoranda:
Download the RFQ & Appendix items here at https://cityofgardena.org/public-contracts/ Page | 2
Request for Qualification (RFQ)
for
Traffic Signal Emergency On-Call Services
All statements of qualification must be submitted by 4:00 P.M. on Thursday, March 23, 2023, for consideration. The sealed envelope containing a statement of qualification must be plainly marked on the outside as “Traffic Signal Emergency on Call Services”. Statements of qualification received after the time and date indicated above shall be deemed nonresponsive.
Contractors/Proposers shall submit three (3) hard copies and one (1) PDF file on a PC compatible USB drive.
“Traffic Signal Emergency On-Call Services”
Office of the Gardena Public Works Department
1717 W. 162nd Street
Gardena, California 90247-3778
No pre-proposal conference will be held for this request for proposal, and any inquires shall be directed to Kevin Kwak, Assistant Director of Public Works at (310) 217-9643 or [email protected], prior to 12:00 p.m. on Monday, March 13, 2023.
The following meanings are attached to the subsequent defined words when used in these specifications and the contract: The word “City” is used in place of the City of Gardena. The words “Contractor” or “Proposer” are used in place of the person, firm, or corporation submitting a proposal on this RFQ or any part thereof.
INTRODUCTION:
The City of Gardena is soliciting statements of qualification for on-call services for furnishing traffic signal emergency repair and maintenance for the City. The City desires to find the most qualified service provider at the best value for individual tasks. It is anticipated that the City will select three firms that will receive invitations to provide cost estimates along with completion dates for various projects. The City will choose which firm provides the best value for each project based on the cost and timing of the proposal. The required services include extraordinary maintenance/service and may additionally include routine Operation & Maintenance (O&M) service to assist City staff.
The City currently owns and maintains Traffic Signal Systems at sixty-six (66) intersections. There are also two (2) pedestrian crosswalks with flashing beacons and in-pavement lighting with another one (1) in design and scheduled to be online by summer of 2023. In addition to the crosswalks, there are a pair of Fire Station Flashing Beacons at an LACoFD fire station along 135th St. There are a handful of flashing stop beacons working independently to increase visibility and awareness of the stop signs but they are decades old. Completing the City’s Traffic signal network are Traffic Signal Communication lines and a traffic control room located on the 2nd floor of the Public Works building. These signalized intersections, pedestrian crosswalks, and Flashing Beacons are described in the List of Locations, as defined in Exhibit “A”.
At present all existing Traffic signals controllers are 170E’s running on BiTran 233 housed in Type 332 cabinets. The present Traffic Management Software (TMS) is Quicknet. Of the sixty-six (66) Traffic Signals, seventeen (17) have Battery back-up systems. Sixteen (16) of these intersections Page | 3
are in the process of being upgraded, through the City’s Capital Improvement Projects. These upgrades will include hardware and software with 2070 ATC controllers, battery backups, replacement of old wirings, and signal poles. The controllers and the TMS will be migrated to run on Omni EX and Transparity, respectively. All existing Traffic Signals are tied to the City’s Traffic Monitoring Room. Signal synchronization at the North South corridors (Western Avenue, Normandie Avenue, and Vermont Avenue) were provided and implemented by the County of Los Angeles. Additionally, the City co-owns twenty-two (22) Traffic Signal Systems maintained by other agencies.
The City is currently installing a Bus Signal Priority System utilizing WLAN bridge radios on Western Avenue and Normandie Avenue within City right-of-way (21 total intersections).
Additionally, the City has intentions to upgrade its communication lines to a complete Fiber Optic Cable network in the future. An ITS Master Plan is underway that will define the magnitude of the upgrade.
Proposers wishing to provide a on call services statement of qualification shall visit and familiarize themselves with City signal intersections/facilities prior to submitting their proposal.
The successful proposer must possess or obtain a valid California Class C10 Contractor’s license and a City of Gardena Business License prior to the scheduled award of this contract.
TERM OF CONTRACT:
The term shall be for a period of two (2) years with an option for an additional three (3) years at the sole discretion of the City. The contract term is anticipated to commence after City Council award of this contract and upon receipt and approval of all documents. The City also reserves the right to terminate this contract without cause upon giving a 30-day written notice and may terminate the contract immediately with cause.
COMPENSATION FOR SERVICE:
Extraordinary maintenance shall be billed per each occurrence, submitted fee schedule rates, and shall include all labor and profits. All necessary materials and equipment shall be submitted for City review and require a negotiated price and approval by the Director of Public Works or his authorized representative. All extraordinary maintenance requires City authorization prior to beginning the work unless the work is an emergency repair required to restore the safe operation of the traffic signal system.
Proposer shall still submit the appropriate documentation for subsequent authorization of the emergency work including photos of any visible damage with details of any final repairs that might be required, including a schedule of completion.
The City reserves the right to separately bid extraordinary maintenance work to other firms in the event a negotiated price or schedule of completing repairs is to exceed the terms of the current Contract. Proposer may be required to assist or support other firms selected by the City as requested.
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Occasionally a regular O&M support and/or construction support (i.e. signal blackout, temporary traffic control, etc.) may be required to support City staff per established rates per contract.
STATEMENT OF QUALIFICATION REQUIREMENTS:
The Contractor performing signal repair/maintenance shall possess a California C-10 Contractor’s license and a City of Gardena Business License.
The response to this Request for Qualification shall address the following items:
1. This RFQ shall be incorporated in its entirety as a part of the proposer’s statement of qualification.
2. Experience – Indicate the number of years your company has been actively providing traffic signal maintenance services. Also indicate your familiarity with 170E and 2070 ATC controllers and Traffic management softwares such as QuickNet and the new McCain Transparity ATM. Include any additional controller types that your company has experience maintaining and list the areas where you provide service.
3. References – Provide references, contact people, and telephone numbers for at least three (3) agencies for who you are currently working with.
4. Personnel – List the names, titles, and responsibilities of all key personnel that would be expected to be involved with this maintenance contract over the life of the contract.
Include resumes as appropriate. Identify a 24-hour primary and secondary point of contact.
5. Spare Equipment – Explain your capability to provide spare controllers, cabinets, signal heads, poles, etc.
6. Repair and replacement – Discuss what services you can currently provide or anticipate that you will be able to provide.
7. Exceptions to City Requirements – Indicate any exceptions, difficulties, or concerns with any requirements of this signal maintenance services contract.
8. Negative History – The Contractor shall include in its Qualification a complete disclosure of any alleged significant prior or on-going contract failures and any civil or criminal litigation or investigation pending which involve the Contractor or in which Contractor has been judged guilty or liable within the last five (5) years. If there is no negative history to disclose, the firm shall affirmatively state in its Proposal there is no negative history to report.
Failure to comply with the terms of this provision may disqualify any submittals. The City reserves the right to reject any submittals based upon the firm’s prior documented history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial, or contentious demeanor, significant failures to meet contract milestones, or other contractual failures.
Page | 5
9. Underground Service Alert (USA) – The Contractor will be required to adequately mark all traffic signal conduits, traffic signal interconnect/communication lines, and equipment, as well as streetlights on behalf of the City in accordance with the California Government Code Section 4216 et seq. The Contractor shall establish a process for monitoring and tracking the marking of any affected intersections; an Intersection Record Log shall be created with the USA notification/request by the City and corresponding action noted in the controller with a copy provided to the City. The Contractor shall assume all liability for satisfying the City’s obligations to adequately identify underground structures in accordance with this law.
Compensation for providing USA – Dig Alert services identified above will be paid at a flat rate per occurrence in accordance with Cost Statement/Fee Schedule in this Solicitation.
10. Contractor shall submit a detailed fee schedule rates pertaining to the extraordinary services and any additional routine services in assisting City staff for regular and irregular work hours. Change to the rate will not be permitted during the first two-year contract term. However, an inflation factor of up to 5% based on the United States Department of Labor, Bureau of Labor Statistics, Consumer Price Index (CPI) may be applied one (1) time, when transitioning into base to optional years of services, if pre-approved by the Director of Public Works.
11. The Contractor shall comply with the California Labor Code which requires payment of prevailing wages determined by the Director of the Department of Industrial Relations (http://www.dir.ca.gov/), and otherwise comply with the provisions of Section 1770 et seq., of the California Labor Code, California Code of Regulations, Title 8, Section 1600 et seq., and any other applicable laws, rules and regulations adopted with respect thereto (“California Prevailing Wage Laws”).
12. Contract Document (Appendix B): The City has provided a copy of the Contract Document for on-call services. Please review this document and provide the City with a written statement of your firm’s willingness to accept the terms of the agreement.
EVALUATION CRITERIA:
The submittals will be reviewed by City staff. Staff will evaluate proposers based on the response to the RFQ and the evaluation criteria set forth below. The committee will calculate a final score for each submitted qualification and rank the proposers by score. The Proposer ranking the highest combined total score of the proposal will be strongly weighted in any decision.
The following criteria are the minimum qualifications used in the initial evaluation of the responses to the RFQ:
CRITERIA POINT VALUE (%)
1. Proposers’ Qualifications and References 15
2. Proposer Team's Technical Skills and Abilities 20
3. Familiarity with City own controllers, communication, etc. 25 Page | 6
4. Demonstrated Ability to meet Required Response Times 20
5. Fee Rates/Schedule 20
Total Value % 100
GENERAL TERMS & CONDITIONS
By submitting a statement of qualification, the Proposer represents that they have thoroughly examined and become familiar with the requirements of this RFQ and can perform quality work to achieve the objectives of the City.
The City reserves the right to withdraw the RFQ at any time without prior notice. The City makes no representations that any Agreement will be awarded to any Consultant/Contractor/Proposer responding to this RFQ. The City reserves the right to extend the deadline for proposals, postpone reviewing the proposals for its own convenience, reject any and all Proposals without indicating any reasons for such rejection(s), and negotiate with any qualified consultant. The City does not guarantee successful firms will be provided any projects.
The selected contractor(s) are required to obtain and maintain a City of Gardena business license and insurance. The license and insurance shall be maintained for the duration of the contract. A current business license is not a prerequisite for submittal of the statement of qualification.
The City is not liable for any costs incurred by the Proposers before entering into a formal contract agreement. Costs for developing the qualification or any other such expenses incurred by the Proposer in responding to this RFQ are entirely the responsibility of the Proposer and shall not be reimbursed by the City.
The City is not responsible for statements of qualification which are delinquent, lost, incorrectly marked, sent to the wrong address, or sent by mail or courier service and not signed for by the City.
CONTRACT DOCUMENT & INSURANCE
The City Standard Contract Document is included in Attachment B. The Contractor will be expected to enter into the contract without substantive changes. Any changes will require approval by the City Attorney.
The City’s standard insurance requirements is included as part of the Standard Contract Documents included in Attachment B.
ATTACHMENTS
Attachment A – Map of City Traffic Signal Locations
Attachment B – City Standard Contract Documents
ATTACHMENT A
Map of City Traffic Signal Locations (1 Page)
ATTACHMENT B
City Standard Contract Documents (8 Pages)
CD-1
CONTRACT DOCUMENTS (CD)
CITY OF GARDENA
PUBLIC WORKS MAINTENANCE
TRAFFIC SIGNAL EMERGENCY ON CALL SERVICES
To be Submitted
within twenty-one (21) calendar days
AFTER
Award of Contract
CD-2
CONTRACT DOCUMENT
PUBLIC WORKS MAINTENANCE
TRAFFIC SIGNAL EMERGENCY ON CALL SERVICES
AGREEMENT
THIS AGREEMENT, made and entered into this day of , 20 , by and between CITY OF GARDENA in the State of California, hereinafter referred to as “CITY” and , hereinafter referred to as “CONTRACTOR.”
The City and the Contractor mutually agree as follows:
ARTICLE I.
THE PROJECT
For and in consideration of the mutual promises set forth herein, Contractor agrees to perform and complete in a good and workmanlike manner all work required by the Contract Documents for the Preventative Maintenance and Repair Services for Heating, Ventilating, and Air Conditioning Systems, which is described as follows:
Title: PUBLIC WORKS MAINTENANCE TRAFFIC SIGNAL EMERGENCY ON CALL
SERVICES
Said work shall be performed in accordance with the Plans, Specifications and other Contract Documents, all of which are referenced in Article III hereof and incorporated herein as though fully set forth. Contractor shall furnish at its own expense all labor, materials, equipment and services necessary therefor, except such labor, materials, equipment and services as are provided in the Contract Documents to be furnished by City.
ARTICLE II.
CONTRACT SUM AND PAYMENT
For performing and completing the work in accordance with the Contract Documents, City shall pay Contractor, in full compensation therefor, the contract sum set forth in the Bidding Schedule.
Said sum shall constitute payment in full for all work performed hereunder, including, without limitation, all labor, materials, equipment, tools and services used or incorporated in the work, supervision, administration, overhead, expenses and any and all other things required, furnished or incurred for completion of the work as specified in the Contract Documents. City shall make payments to Contractor on account of the contract sum at the time, in the manner, and upon the conditions specified in the Contract Documents.
ARTICLE III.
CONTRACT DOCUMENTS
The Contract Documents, which constitute the entire agreement between the City and the Contractor, are enumerated as follows: Proposal Documents, including the Notice Inviting Bids, Instructions to Bidders, Bidding Schedule, Bidder's Declaration, Designation of Subcontractors, Bidder's Assurance, and Fair Employment Practices documents; this Agreement; Standard Specifications; Special Provisions; Technical Provisions; Drawings; Plans; and all addenda issued prior to and all modifications issued after the execution of this Agreement. These form the CD-3
Contract, and all are as fully a part of the Contract as if attached to this Agreement or repeated herein.
ARTICLE IV.
EFFECTIVE DATE
This Agreement shall become effective and commence as of the date set forth below on which the last of the parties, whether City or Contractor, executes said Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and attested by their proper officers thereunto duly authorized.
CITY CONTRACTOR
By: By:
MAYOR (Sign) Sign / Title
Date: Date:
SEAL
Attest: Attest: (Contractor)
By:
CITY CLERK (Sign) By:
Sign / Title
Date: Date:
APPROVED AS TO FORM:
By:
CITY ATTORNEY (Sign)
Date:
CD-4
CONTRACT DOCUMENT
PUBLIC WORKS MAINTENANCE
TRAFFIC SIGNAL EMERGENCY ON CALL SERVICES
WORKER'S COMPENSATION INSURANCE CERTIFICATE
The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 and 1861:
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of the Contract.
DATED:
CONTRACTOR
By
Signature
Title
ATTEST:
By
Signature
Title
CD-5
CONTRACT DOCUMENT
INDEMNIFICATION AND HOLD HARMLESS AGREEMENT
AND WAIVER OF SUBROGATION AND CONTRIBUTION
PUBLIC WORKS MAINTENANCE
TRAFFIC SIGNAL EMERGENCY ON CALL SERVICES
To the fullest extent permitted by law, Indemnitor hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless the City of Gardena and its respective elected officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively “Indemnitees”) from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith (collectively “Liabilities”), arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of Indemnitor or any of its officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to the above-referenced contract, agreement, license, or permit (the “Agreement”) or the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Indemnitees and shall operate to fully indemnify Indemnitees against any such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment against an Indemnitee shall be conclusive in favor of the Indemnitee’s right to recover under this indemnity provision.
Indemnitor shall pay Indemnitees for any attorney fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees’ sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code 2782(a), or (b) the contracting public agency’s active negligence to the limited extent that the underlying Agreement is subject to Civil Code 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees.
Indemnitor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. Accountants, attorneys, or other professionals employed by Indemnitor to defend Indemnitees shall be selected by Indemnitees.
In the event there is more than one person or entity named in the Agreement as an Indemnitor, then all obligations, liabilities, covenants and conditions under this instrument shall be joint and several. “Indemnitor”
Company/Contractor
Name & Title
Signature & Date
CD-6
CONTRACT DOCUMENT
PUBLIC WORKS MAINTENANCE
TRAFFIC SIGNAL EMERGENCY ON CALL SERVICES
INSURANCE
CERTIFICATION OF INSURANCE (COI) SHALL BE SUBMITTED BY THE CONTRACTOR
1. COMMENCEMENT OF WORK. Contractor shall not be authorized to commence Work under this Contract until it has obtained approved insurance. Before beginning Work hereunder, during the entire period of this Contract, for any extensions hereto, and for periods after the end of this Contract as may be indicated below, Contractor must have and maintain in place not less than the insurance coverages required in this Section at his sole cost and expense.
Contractor’s insurance shall comply with all items specified by this Contract. Any subcontractors shall be subject to all of the requirements of this Section and Contractor shall be responsible to obtain evidence of insurance from each subcontractor and provide it to City before the subcontractor commences work. Alternatively, Contractor’s insurance may cover all subcontractors. The insurance requirements are not intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by Contractor under this Contract.
2. INSURANCE COMPANY REQUIREMENTS. All insurance policies used to satisfy the requirements imposed hereunder shall be issued by insurers admitted to do business in the State of California. Insurers shall have a current Best’s rating of not less than A-:VII, unless otherwise approved by City.
3. COVERAGES, LIMITS AND POLICY REQUIREMENTS. Contractor shall maintain the types of coverages indicated below:
4. COMPREHENSIVE GENERAL LIABILITY INSURANCE. A policy of comprehensive general liability insurance written on a per occurrence basis in an amount not less than either one million dollars ($1,000,000) per occurrence or two million dollars ($2,000,000) aggregate.
5. COMMERCIAL AUTO LIABILITY INSURANCE. A policy including all coverages provided by and to the extent afforded by Insurance Services Office form CA 0001, ed. 12/93, including Symbol 1 (any auto) with no special limitations affecting City. The minimum auto insurance coverage shall be one million dollars ($1,000,000) combined single limit per accident.
6. WORKER’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE. A policy which meets all statutory benefit requirements of the Labor Code, or other applicable law, of the State of California. The minimum coverage limits for said insurance shall be no less than one million dollars ($1,000,000) per claim. The policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled without thirty (30) days prior written notice, return receipt requested, is mailed to City.
In accordance with the provisions of section 1860 of the California Labor Code, Contractor's attention is directed to the requirement that in accordance with the provisions of section 3700 of the California Labor Code, Contractor and every subcontractor will be required to secure the payment of compensation of his or her employees, or obtain a certificate of consent to self-insurance by the Director of Industrial Relations in accordance with the requirements of Section 3700 of the California Labor Code.
CD-7
In accordance with the provisions of section 1861 of the California Labor Code, Contractor shall sign and file with the awarding body the following certification prior to performing any work on the Project:
"I am aware of the provisions of section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract."
7. POLICY REQUIREMENTS. The policies set forth above shall comply with the following, as evidenced by the policies or endorsements to the policies:
(i) City and its appointed and elected officers, employees, agents and volunteers shall be added as additional insured to the policy as respects liabilities arising out of the performance of any work done under the Contract.
(ii) The insurer shall agree to provide City with thirty (30) days prior written notice, return receipt requested, of any cancellation, non-renewal or material change in coverage.
(iii) For any claims with respect to the Project covered by this Contract, Contractor’s insurance coverage shall be primary insurance as respects City and its elected and appointed officers, employees, agents and volunteers. Any insurance or selfinsurance maintained by City and its elected and appointed officers, employees, agents and volunteers shall be excess of Contractor’s insurance and shall not contribute with it.
(iv) The policy shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the company’s liability.
8. COURSE OF CONSTRUCTION INSURANCE. Contractor shall provide course of construction insurance covering for “all risks” of loss in the amount of the completed value of the Work. The City shall be named as a loss payee and the insurer shall waive all rights of subrogation against the City. This policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled until thirty (30) days written notice, return receipt requested, is mailed to the City. Course of Construction Insurance may be provided for each separate Phase.
9. ADDITIONAL REQUIREMENTS. The procuring of required insurance shall not be construed to limit Contractor’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Contract. City shall notify Contractor in writing of changes in the insurance requirements. If Contractor does not deposit copies of acceptable insurance policies or endorsements with City incorporating such changes within sixty (60) days of receipt of such notice, Contractor shall be deemed in default hereunder.
10.DEDUCTIBLES. Any deductible or self-insured retentions must be declared to and approved by City. Contractor shall guarantee that, at the option of the City, either: the insurer shall eliminate or reduce such deductibles or self-insured retentions with respect to City, its officers, employees, agents and volunteers (with additional premium, if any, to be paid by Contractor); or Contractor shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses in the amount of any deductibles or self-insured retentions.
CD-8
11.VERIFICATION OF COMPLIANCE. Contractor shall furnish City with the required endorsements attached hereto. All documents are to be received and approved by City before Work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this Contract, Contractor shall deliver to City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium therefore, or accompanied by other proof of payment satisfactory to City. Contractor shall provide full copies of any requested policies to City within three (3) days of any such request by City.
12.TERMINATION FOR LACK OF REQUIRED COVERAGE. If Contractor, for any reason, fails to have in place, at all times during the term of this Contract, including any extension hereto, all required insurance and coverage, City may immediately obtain such coverage at Contractor’s expense and/or terminate this Contract. Contractor shall indemnify, defend and hold harmless City and its elected and appointed officers, employees, agents and volunteers from any claim resulting from failure of either Contractor or any subcontractor to take out or maintain any insurance required by this Contract.
13.EQUIPMENT COVERAGE. Any policy or policies of insurance Contractor or his subcontractors elect to carry as insurance against loss or damage to construction equipment and tools or other personal property shall include a provision waiving the insurer’s right of subrogation against City.
City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 16.D
Section: DEPARTMENTAL
ITEMS - PUBLIC WORKS
Meeting Date: April 25, 2023
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: RESOLUTION NO. 6615, Approving the Engineer's Report for the Gardena Artesia Boulevard Landscaping Assessment District for fiscal year 2023-2024, declaring its intention to levy and collect assessments under the Gardena Artesia Boulevard Landscaping Assessment District for fiscal year 2023-2024, and setting a time and place for hearing protests in relation thereto (Public Hearing: May 23, 2023) COUNCIL ACTION REQUIRED:
Staff Recommendation: Adopt Resolution No. 6615
RECOMMENDATION AND STAFF SUMMARY:
Staff respectfully recommends that Council adopt Resolution No. 6615 approving the Engineer's Report pursuant to the requirements of Resolution 6613, regarding the Gardena Artesia Boulevard Landscaping Assessment District for fiscal year 2023-2024, declaring its intention to levy and collect assessments under the Gardena Artesia Boulevard Landscaping Assessment District for the fiscal year 2023-2024, and appointing a time and place for hearing protests in relation thereto (Public Hearing: May 23, 2023).
Artesia Boulevard Landscaping Assessment District between Normandie Avenue and Dalton Avenue was established and commenced in fiscal year 1994-1995 and Artesia Boulevard Landscaping Assessment District between Denker Avenue and Western Avenue was established and commenced in fiscal year 2001-2002.
The assessment will pay for the servicing and maintenance costs of landscaping and appurtenant improvements within the median island on Artesia Boulevard between Western Avenue and Normandie Avenue.
FINANCIAL IMPACT/COST:
Budget Amount: $21,662
Funding Source: Assessment District
ATTACHMENTS:
Gardena Landscape Engineer's Report 2023-24..pdf
Artesia Landscaping District Resolution No. 6615.pdf
APPROVED:
___________________________________
Clint Osorio, City Manager
CITY OF GARDENA
GARDENA ARTESIA BOULEVARD
LANDSCAPING ASSESSMENT DISTRICT
ENGINEER'S REPORT
2023-2024
April 25, 2023
CITY OF GARDENA
GARDENA ARTESIA BOULEVARD
LANDSCAPING ASSESSMENT DISTRICT
ENGINEER'S REPORT
2023-2024
Prepared according to the provisions of the Landscaping and Lighting Act of 1972, Sections 22500 through 22679 of the California Streets and Highways Code.
According to Part 2 of Division 15 of the Streets and Highways Code of the State of California, and as directed by resolution of the City Council of the City of Gardena, the City Engineer of the City of Gardena has prepared and submits the Engineer's Report consisting of the following:
1. Vicinity Map
2. Diagram of District
3. Plans and Specifications
4. Estimate of Costs of Maintenance
5. Assessment of Estimated Cost
This report is prepared by:
NV5, INC.
JEFFREY M. COOPER, P.E.
R.C.E. No. 31572
ENGINEER OF WORK
CITY OF GARDENA
STATE OF CALIFORNIA
Dated: April 25, 2023
___________________________
2023 - 2024
2023 - 2024
2023 - 2024
PLANS AND SPECIFICATIONS 2023-2024
Plans and specifications for the improvements provided by the Gardena Artesia Boulevard Landscaping Assessment District are on file in the office of the Public Works Director/City Engineer and incorporated into this report by reference. The plans detail the improvement on Artesia Boulevard between Western Avenue and Denker Avenue, and between Dalton Avenue and Normandie Avenue. The improvements are the construction, servicing and maintenance of landscaping and appurtenant improvements within the median islands on Artesia Boulevard between Western Avenue and Denker Avenue, and between Dalton Avenue and Normandie Avenue. The maintenance and servicing for the improvements include, but are not limited to, personnel, electrical energy, and utilities such as water, materials, contracting services, and other items necessary for the satisfactory servicing and maintenance of these services.
ESTIMATE OF COSTS OF MAINTENANCE AND SERVICING
The cost of the maintenance and servicing of the improvement was determined by the costs of the annual contractual services for the landscaped median, including personnel, electrical energy, and utilities such as water, materials, and other items necessary for the satisfactory servicing and maintenance of the landscaped median.
ESTIMATE OF COST
WESTERN AVENUE - DENKER AVENUE
FY 2023-2024
The 1972 Act provides that the total cost of the maintenance and services, together with incidental expenses, may be financed from the assessments proceeds. The incidental expenses may include engineering fees, legal fees, printing, mailing, postage, publishing, and all other related costs identified with the district proceedings.
Prorated Estimated
Estimated Incidental Total
Item Description Costs Costs Costs
A. Landscaping Construction, Western to Denker $63,643
Additional Median Design $ 3,600 $76,791
Construction Mgmt Costs @ 15% $ 9,548
B. 1st Annual Payment @ 7% Interest over 5 years $18,728 $26,138 $44,866 C. Annual Landscape Maintenance, Western to Denker $ 4,200 $ 5,862 $10,062 $99,719 $32,000 $131,719
Items A and B are shown for reference only. Item C is the annual landscape maintenance on Artesia Blvd. between Western Ave. and Denker Ave. in the amount of $10,062.
The 1972 Act requires that a special fund be set-up for the revenues and expenditures of the District.
Funds raised by assessment shall be used only for the purpose as stated herein. The City may advance funds to the District, if needed, to ensure adequate cash flow, and will be reimbursed for any such advances upon receipt of assessments. Any surplus or deficit remaining on July 1 must be carried over to the next fiscal year.
PAGE 1 OF 3
CITY OF GARDENA
ARTESIA BLVD.
LANDSCAPING
ASSESSMENT DISTRICT
FISCAL YEAR 2023-2024
CALCULATION OF ASSESSMENT
Western Ave. - Denker Ave.
ASSESSOR'S
PARCEL NUMBER ACREAGE ASSESSMENT
6106010014 6.430 $1,909.00
6106010015 1.300 $386.00
6106010018 0.875 $260.00
6106010053 0.096 $28.42
6106010054 0.096 $28.42
6106010055 0.096 $28.42
6106010056 0.096 $28.42
6106010057 0.096 $28.42
6106010058 0.096 $28.42
6106010059 0.096 $28.42
6106010060 0.096 $28.42
6106010061 0.096 $28.42
6106010062 0.096 $28.42
6106010063 0.096 $28.42
6106010064 0.096 $28.42
6106010065 0.096 $28.42
6106010066 0.096 $28.42
6106010067 0.096 $28.42
6106010068 0.096 $28.42
6106010069 0.096 $28.42
6106010070 0.096 $28.42
6106010071 0.096 $28.42
6106010072 0.096 $28.42
6106010073 0.096 $28.42
6106010074 0.096 $28.42
6106010075 0.096 $28.42
6106010076 0.096 $28.42
6106010077 0.096 $28.42
6106010078 0.096 $28.42
6106010079 0.096 $28.42
6106010080 0.096 $28.42
6106010081 0.096 $28.42
SUB-TOTAL $3,379.18
PAGE 2 OF 3
CITY OF GARDENA
ARTESIA BLVD.
LANDSCAPING
ASSESSMENT DISTRICT
FISCAL YEAR 2023-204
CALCULATION OF ASSESSMENT
Western Ave. - Denker Ave.
ASSESSOR'S
PARCEL NUMBER ACREAGE ASSESSMENT
6106010082 0.096 $28.42
6106010083 0.096 $28.42
6106010084 0.096 $28.42
6106010085 0.096 $28.42
6106010086 0.096 $28.42
6106010087 0.096 $28.42
6106010088 0.096 $28.42
6106010089 0.096 $28.42
6106010090 0.096 $28.42
6106010091 0.096 $28.42
6106010092 0.096 $28.42
6106010093 0.096 $28.42
6106010094 0.096 $28.42
6106010095 0.096 $28.42
6106010096 0.096 $28.42
6106010097 0.096 $28.42
6106010098 0.096 $28.42
6106010099 0.096 $28.42
6106010100 0.096 $28.42
6106010101 0.096 $28.42
6106010102 0.096 $28.42
6106010103 0.096 $28.42
6106010104 0.096 $28.42
6106010105 0.096 $28.42
6106010106 0.096 $28.42
6106010107 0.096 $28.42
6106010113 0.854 $253.45
6106010114 0.917 $272.55
6106010115 0.384 $113.68
SUB-TOTAL $1,378.60
PAGE 3 OF 3
CITY OF GARDENA
ARTESIA BLVD. LANDSCAPING
ASSESSMENT DISTRICT
FISCAL YEAR 2023-2024
CALCULATION OF ASSESSMENT
Western Ave. - Denker Ave.
ASSESSOR'S
PARCEL NUMBER FRONTAGE ASSESSMENT
6106013033 199.000 $831.00
6106013047 411.000 $1,717.00
6106013049 330.000 $1,378.00
6106013053 330.000 $1,378.00
SUB-TOTAL $5,304.00
GRAND TOTAL $10,061.78
ESTIMATE OF COST
DALTON AVENUE - NORMANDIE AVENUE
FY 2023-2024
The estimated cost of the construction, operation, servicing and maintenance of the improvements are summarized below. Only construction costs for median landscaping between Normandie Avenue and Dalton Avenue have been included. All costs include administration and utilities where applicable.
A. Median Landscaping Construction (see details next page) $ 127,400 + Contingencies (+10%) 12,700
City Administration 10,000
$ 150,100
B. Median Landscaping Maintenance $ 11,600
Item A is shown for reference only. Item B is the annual landscape maintenance on Artesia Blvd. between Dalton Ave and Normandie Ave in the amount of $11,600.
The 1972 Act requires that a special fund be set-up for the revenues and expenditures of the District.
Funds raised by assessment shall be used only for the purpose as stated herein. A contribution to the District by the City may be made to reduce assessments, as the City Council deems appropriate.
Any balance or deficit remaining on July 1 must be carried over to the next fiscal year.
CITY OF GARDENA
ARTESIA BLVD. LANDSCAPING
ASSESSMENT DISTRICT
FISCAL YEAR 2023-2024
ACCT. # 152.53
CALCULATION OF ASSESSMENT
Dalton Avenue - Normandie Avenue
ASSESSOR'S
PARCEL NUMBER FRONTAGE (FT) ASSESSMENT
6106-034-001 1028.46 $9,897.00
6106-034-002 176.94 $1,703.00
TOTAL 1205.40 $11,600.00
1 RESOLUTION NO. 6615
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GARDENA, CALIFORNIA, APPROVING THE
ENGINEER'S REPORT FOR THE GARDENA ARTESIA
BOULEVARD LANDSCAPING ASSESSMENT DISTRICT
FOR FISCAL YEAR 2023-2024, DECLARING ITS
INTENTION TO LEVY AND COLLECT ASSESSMENTS
UNDER THE GARDENA ARTESIA BOULEVARD
LANDSCAPING ASSESSMENT DISTRICT FOR THE
FISCAL YEAR 2023-2024, AND SETTING A TIME AND
PLACE FOR HEARING PROTESTS IN RELATION
THERETO (PUBLIC HEARING: May 23, 2023)
WHEREAS, the City of Gardena, California, previously established the Gardena Artesia Boulevard Landscaping Assessment District and;
WHEREAS, on Feb. 28, 2023, the City Council of the City of Gardena, California, adopted Resolution No. 6613 that requires City Council to direct the City Engineer to prepare and file a report according to the provisions of the "Landscaping and Lighting Act of 1972" of the State of California Streets and Highways Code, Division 15, Part 2, for assessments to be levied upon and collected through the Gardena Artesia Boulevard Landscaping Assessment District for fiscal year 2023-2024, and; WHEREAS, the Engineer's Report bearing the date of April 25, 2023, was prepared and was filed in the office of the City Clerk, and; WHEREAS, the City Clerk has presented the Engineer's Report to the City Council, and said Council has examined and considered the Engineer's Report and is satisfied with all the items contained in Engineer's Report, and; WHEREAS, the City Council of the City of Gardena, California, proposes to levy and collect annual assessments according to the "Landscaping and Lighting Act of 1972" of the State of California Streets and Highways Code, Division 15, Part 2, for Fiscal Year 2023-2024
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GARDENA, CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE, AS FOLLOWS:
SECTION 1. That the Engineer's Report bearing the date of April 25, 2023, was prepared and filed with the City Clerk in conformity with the provisions of the State of California Streets and Highways Code, Division 15, Part 2, Landscaping and Lighting Act of 1972. The Engineer’s Report contains the plans and specifications for the maintenance of the improvements, an estimate of the costs of the maintenance and servicing, a diagram for the assessment district and an assessment of the estimated costs of the maintenance and servicing of the improvements.
DocuSign Envelope ID: 7DB875B5-DE92-49DD-93DA-DF98B652B0F9 RESOLUTION NO. 6615
2 SECTION 2. The City Council approves the Engineer's Report as filed and sets a public hearing for Tuesday, May 23, 2023, at 7:30 p.m., in the Gardena City Council Chambers, 1700 West 162nd Street, in the City of Gardena, California, to consider the levy and collection of the assessment for the Gardena Artesia Boulevard Landscaping Assessment District for Fiscal Year 2023-2024.
SECTION 3. The City Clerk or designee is authorized and directed to give notice of the hearing in time, form, and manner as required by the California Streets and Highways Code, Division 15, Part 2, Landscaping and Lighting Act of 1972.
SECTION 4. That the City Council declares its intention to levy upon and collect assessments at the same rate as previously established through the Gardena Artesia Boulevard Landscaping Assessment District for Fiscal Year 2023-2024, except that no assessments shall be imposed upon property owned by the state or federal government or any local agency.
SECTION 5. That the boundaries of the Gardena Artesia Boulevard Landscaping Assessment District are as shown and described in the attached map and incorporated by reference.
SECTION 6. That the purposes of the District are those provided for in the Engineer's Report on file with the City Clerk.
SECTION 7. That this resolution shall be effective immediately.
BE IT FURTHER RESOLVED that the City Clerk shall certify to the passage and adoption of this Resolution; shall cause the same to be entered among the original Resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which the same is passed and adopted.
Passed, approved, and adopted this 25 day of _April_ , 2023.
TASHA CERDA, Mayor
ATTEST:
MINA SEMENZA, City Clerk
APPROVED AS TO FORM:
CARMEN VASQUEZ, City Attorney
DocuSign Envelope ID: 7DB875B5-DE92-49DD-93DA-DF98B652B0F9 City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 16.E
Section: DEPARTMENTAL
ITEMS - PUBLIC WORKS
Meeting Date: April 25, 2023
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: RESOLUTION NO. 6616, Approving the Engineer's Report for the Gardena Consolidated Street Lighting Assessment District for fiscal year 2023-2024, declaring its intention to levy and collect assessments under the Gardena Consolidated Street Lighting District for fiscal year 2023-2024, and setting a time and place for hearing protests in relation thereto (Public Hearing: May 23, 2023)
COUNCIL ACTION REQUIRED:
Staff Recommendation: Adopt Resolution No. 6616
RECOMMENDATION AND STAFF SUMMARY:
Staff respectfully recommends that Council adopt Resolution No. 6616 approving the Engineer's Report for the Gardena Consolidated Street Lighting Assessment District for fiscal year 2023-2024, declaring its intention to levy and collect assessments for fiscal year 2023- 2024 and setting at time and place for a Public Hearing thereon (Public Hearing: May 23, 2023).
On July 28, 2009, the City Council approved and confirmed an increase in the assessment of the City of Gardena's Consolidated Street Lighting District through Proposition 218 proceedings, and as described in the attached Engineer's Report.
The Consolidated Street Lighting District pays for all energy costs, construction and maintenance costs of the street lighting.
FINANCIAL IMPACT/COST:
Budget Amount: $885,031
Funding Source: Assessment District
ATTACHMENTS:
Gardena SLD Engineer's Report 2023-24..pdf
Consolidated Street Lighting District Resolution No. 6616.pdf APPROVED:
___________________________________
Clint Osorio, City Manager
CITY OF GARDENA
CONSOLIDATED STREET LIGHTING
ASSESSMENT DISTRICT
ENGINEER’S REPORT
2023-2024
April 25, 2023
CITY OF GARDENA
TABLE OF CONTENTS
ENGINEER'S REPORT
CITY OF GARDENA
CONSOLIDATED STREET LIGHTING DISTRICT
FISCAL YEAR 2023-2024
Signatures 2
Definition & General Information 3
Summary 5
Report 7
Part A: Description of Improvements 7
Part B: Estimate of Cost 8
Part C: Assessment District Diagram 10
Part D: Method of Apportionment of Assessment 11
Part E: Property Owner List & Assessment Poll 12
Part F: Financial Study 13
Appendix A: Financial Study Detail 15
CITY OF GARDENA
April 25, 2023
ENGINEER'S REPORT
CITY OF GARDENA
CONSOLIDATED STREET LIGHTING ASSESSMENT DISTRICT
FISCAL YEAR 2023-2024
The undersigned acting on behalf of the City of Gardena, respectfully submits the enclosed Engineer’
s Report as directed by the Gardena City Council pursuant to the provisions of Article XIIID, Section 4 of the California Constitution, provisions of the Landscaping and Lighting Act of 1972, and Section 22500 et al of the California Streets and Highways Code. The undersigned certifies that he is a Professional Engineer, registered in the State of California.
DATED:
BY: Jeffrey M. Cooper, P.E.
P.E. No. 31572
I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll and Assessment Diagram was filed with me on the_______day of___________, 2023.
Mina Semenza, City Clerk
City of Gardena, Los Angeles
County, California
By:
I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll and Assessment Diagram was approved and confirmed by the City Council of the City of Gardena, Los Angeles, California, on the _ day of _______ , 2023.
Mina Semenza, City Clerk, City of
Gardena, Los Angeles County,
California
By:
City of Gardena
Consolidated Street Lighting District FY 2023-2024
DEFINITION & GENERAL INFORMATION
Assessment District
An Assessment District is a financing mechanism under The California Streets and Highways Code, Division 10 and 12, which enables cities, counties, and special districts organized for the purpose of aiding in the development or improvement to, or within the district, to designate specific areas as Assessment Districts, with the approval of a majority of the landowners based on financial obligations, and allows these Districts to collect funds to finance maintenance efforts or construct improvements. Assessment Districts help each property owner pay a fair share of the costs of such improvements or maintenance obligations over a period of years at reasonable rates and insures that the cost will be spread to all properties that receive direct and special benefit by the improvements constructed or maintained. “
Assessment” means any levy or charge by an agency
upon real property that is based upon the special benefit conferred upon the real property by a public improvement or service that is imposed to pay the capital cost of the public improvement, the maintenance and operation expenses of the public improvement, or the cost of the service being provided. “
Assessment” includes, but is not limited to, “Special Assessment,” “Benefit Assessment,” and “Maintenance Assessment.”
CITY OF GARDENA
Current Annual Administration
As required by the Landscaping and Lighting Act of 1972, this Engineer’s Report describes the improvements to be operated, maintained, and serviced by the District, provides an estimated budget for the District, describes the properties and zones of benefit within the District, describes the method used to allocate the costs to the benefiting properties within the District, and lists the proposed assessments to be levied upon each assessable lot or parcel within the District.
Plans and specifications for the improvements provided by the District are on file in the office of the Public Works Engineering Division and are incorporated into this report by reference. The plans and specifications detail the location, class and type of each existing street lighting fixture. The fixtures are delineated on a plan of the City and the site of each fixture is detailed indicating attributes of the fixture. The attributes include the intensity of the lamp and type of light. A summary is also incorporated listing the number and totals for each type of luminaries.
Payment of the assessment is placed on each property owner’s secured property tax roll bill. All funds collected through the assessment must be placed in a special fund and can only be used for the purposes stated in this report.
CITY OF GARDENA
ENGINEER'S REPORT PREPARED PURSUANT TO THE PROVISIONS OF THE LANDSCAPING AND LIGHTING ACT OF 1972
SECTION 22500 THROUGH 22679
OF THE CALIFORNIA STREETS AND HIGHWAYS CODE
Pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, and in accordance with the Resolution of Initiation adopted by the Council of the City of Gardena, County of Los Angles, State of California, in connection with the proceedings for:
CITY OF GARDENA
CONSOLIDATED STREET LIGHTING ASSESSMENT DISTRICT
Herein after referred to as the "Assessment District" or “ District”, I, Jeffrey M. Cooper, P.E., the duly
appointed ENGINEER OF WORK, submit herewith the "Report" consisting of six (6) parts as follows:
PART A: DESCRIPTION OF IMPROVEMENTS
Part A describes the improvements in the District. Plans and specifications for the improvements showing and describing the general nature, location, and extent of the improvements are on file in the Office of the City Clerk of the City of Gardena; and are incorporated herein by reference.
PART B: ESTIMATE OF COST
Part B contains an estimate of the cost of the proposed improvements for FY 2023-2024, including incidental costs and expenses in connection therewith.
PART C: ASSESSMENT DISTRICT DIAGRAM
The Diagram of the Assessment District Boundaries showing the exterior boundaries of the Assessment District, the boundaries of any zones within the Assessment District, and the lines and dimensions of each lot or parcel of land within the Assessment District.
The lines and dimensions of each lot or parcel within the Assessment District are those lines and dimensions shown on the maps of the Assessor of the County of Los Angeles for the year when this Report was prepared. The Assessor'
s maps and records are incorporated by reference herein and made part of this Report.
PART D: METHOD OF APPORTIONMENT OF ASSESSMENTS
The method of apportionment of assessments, indicating the proposed assessment of the total amount of the costs and expenses of the improvements upon the several lots and parcels of land within the Assessment District, in proportion to the estimated benefits to be received by such lots and parcels.
CITY OF GARDENA
PART E: PROPERTY OWNER LIST & ASSESSMENT ROLL
Part E includes a list of the names and addresses of the owners of real property within the Assessment District, as shown on the last equalized roll of the Assessor of the County of Los Angeles are included in Part E. The list is keyed to the records of the County Assessor of the County of Los Angeles, which are incorporated herein by reference.
PART F: FINANCIAL STUDY AND PROPOSED RATE INCREASE
Part F includes the Financial Study performed for fiscal year 2023-2024 of the base year. This section includes detailed information regarding the proposed rate increase for the District for the fiscal year and provides estimates for future years.
CITY OF GARDENA
PART A
DESCRIPTION OF IMPROVEMENTS
The facilities, which have been constructed within the boundaries of the City of Gardena District, and those which may be subsequently constructed, will be operated, maintained and serviced as generally described as follows:
DESCRIPTION OF IMPROVEMENTS
FISCAL YEAR 2023-2024
CITY OF GARDENA
CONSOLIDATED STREET LIGHTING ASSESSMENT DISTRICT
The facilities to be maintained and serviced include an annexed area called the West Gardena area in 1995. The costs for the street lighting were paid through the County of Los Angeles by an ad valorem tax and assessment. The lighting costs were transferred to the City of Gardena in 1997 after the removal of the County Lighting District and Assessment District. The ad valorem tax charge of the County for lighting was also transferred to the City of Gardena to fund the lighting costs in this area in 1997. The plans for lighting reflect the addition of the new lighting.
The plans and specifications for the improvements, showing and describing the general nature, location and the extent of the improvements, are on file in the office of Public Works, and are incorporated herein by reference.
CITY OF GARDENA
PART B
ESTIMATE OF COST
The 1972 Act provides that the total cost of installation, construction, operation, maintenance and servicing of the improvements described in Part A can be recovered by the District. Maintenance can include the repair and replacement of existing facilities. Servicing can include electrical and associated costs from a public utility. Incidental expenses, including administration of the District, engineering fees, legal fees, printing, posting and mailing of notices, and all other costs associated with the annual assessment process can also be included.
The estimated costs of the operation, servicing and maintenance of the improvements for Fiscal Year 2023-2024, as described in Part A, are summarized herein, and described in the Proposed Budgets on the subsequent pages.
The significant increases in energy costs experienced in early 2001 are expected to continue through 2023-2024. The City had anticipated increases in energy costs for several years and had set aside reserves to pay for the increases. However, the depletion of this reserve has warranted an increase in assessments.
The City of Gardena, in 2009-2010 fiscal year increased the assessment by conducting an assessment ballot (Proposition 218) proceeding by mailed ballots for approval of the increase, in accordance with Section 53753 of the Government Code and Section 4000 of the Election's Code.
The increase in assessments in the FY2009-2010 did not allow the District to wipe out its negative reserve in the 2010-2011 and 2011-2012 fiscal years; however, for 2012-2013 fiscal year, with
2.09% increase, the reserve started a modest gain; and for 2021-2022 fiscal year, with projected
0.9% increase the District is also projected to build up reserves in the positive. The fiscal year 2022- 2023 7.5% increase for the District helped further build up resources. The increase for fiscal year 2023-2024 is projected to be 5.8%.
The 1972 Act requires that a special fund be set up for the revenues and expenditures of the District.
Funds raised by assessment shall be used only for the purpose as stated herein. Any balance or deficit remaining on July 1 must be carried over to the next fiscal year.
The LED Street Light Conversion was completed in year 2019. However, savings will be minimal, if any, until the recouping cost period of 20 years is completed.
City of Gardena
Consolidated Street Lighting Districts FY 2023-2024
CITY OF GARDENA
PART C
ASSESSMENT DISTRICT DIAGRAM
Diagrams showing the exterior boundaries of the City of Gardena Consolidated Street Lighting Assessment District and the lines and dimensions of each lot or parcel of land within the District are in the Public Works Director’s Office and referenced herein.
The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County of Los Angeles, for the year in which this report was prepared. The Assessor’s maps and records are incorporated by reference herein and made part of this report.
CITY OF GARDENA
PART D
METHOD OF APPORTIONMENT OF ASSESSMENT
GENERAL
Part 2 of Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972, permits the establishment of assessment districts by public agencies for the purpose of providing certain public improvements, which include operation, maintenance and servicing of street lights, traffic signals, and landscaping.
Section 22573 of the Landscape and Lighting Act of 1972 requires that maintenance assessments be levied according to benefit rather than according to assessed value. This Section States:
"
The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements.”
In addition, Article XIIID, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property.
The Act permits the designation of benefit zones within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement" (Sec. 22574). Thus, the 1972 Act requires the levy of a true "benefit assessment" rather than a "special tax."
ASSESSMENT METHODOLOGY
The total operation, maintenance, and servicing costs for the assessment district improvements are apportioned in accordance with the benefit spread described below.
General versus Special Benefit
The assessment cost for each parcel is determined by the front linear footage of the property, multiplied by the applicable rate for that parcel. If the property faces more than one street or alley, the cost is determined by the linear footage of the longest side facing a street/alley plus 10 percent of the rest of the sides facing a street/alley, multiplied by the rate. Rate of assessment is determined by zone. The rates are determined by the quantity of street lighting in each zone, spacing frequency being most intense in commercial zone and least intense in residential zones and near public properties. This method of apportionment ensures that properties are not assessed in excess of the proportional special benefit conferred.
CITY OF GARDENA
PART E
PROPERTY OWNER LIST & ASSESSMENT ROLL
The total proposed assessment for Fiscal Year 2023-2024 and the amount of proposed assessment apportioned to each lot or parcel within the District, as shown on the latest roll at the County of Los Angeles Assessor's Office, are contained in the Assessment Rolls and the description of each lot or parcel is part of the records of the Assessor of the County of Los Angeles and these records are, by reference, made part of this Report.
The included tracts of land have been subdivided into four zones, with each of subject lots benefiting from the improvements being maintained. Therefore, the costs associated with the street lighting within and directly adjacent to each tract, as shown in Part B of this report will be apportioned to pay in accordance with the property frontage within each zone.
CITY OF GARDENA
PART F
FINANCIAL STUDY
Staff has performed a financial study of the District for the 2023-2024 FY to ensure that the maintenance and improvement costs for the district were funded appropriately.
In FY 2009-2010, through Prop. 218, the City of Gardena approved increased assessments for the District as indicated in the summary below. Additionally, the study recommended adjustment of future annual assessments as needed, per the Consumer Price Index (CPI), All Urban Consumers, for the Los Angeles, Long Beach, and Anaheim Areas, not to exceed 50% of operating reserves. The actual assessments levied in any fiscal year will be approved by the City Council. Please see “ Appendix A” for
a copy of the detailed Financial Study for the District.
Since the increase in the assessments was approved, benefit areas within the District will continue to be maintained at the highest service levels. The proposed increase includes language to adjust assessments per the CPI, future votes regarding this annual increase will not be needed; however, each year staff will present the annual Engineer’s Reports with the recommended assessment amount. For FY 2023-2024, an increase of 5.8% is recommended.
LIGHTING ASSESSMENT DISTRICT
FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 CPI RATE INCREASE N/A Actual Actual Actual Actual Actual Actual
PERCENTAGE ASSESSMENT
RATE INCREASE 28.00% 1.8554% 1.4056% 2.09% 1.96% .7737% .726%
APPROXIMATE ASSESSMENT
(ANNUAL) X 1,000 $485 $620 $627 $636 $649 $658 $661 $665
FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY22-23 FY23-24 CPI RATE INCREASE Actual Actual Actual Actual Actual Actual Actual Actual
PERCENTAGE ASSESSMENT
RATE INCREASE 3.1% 2.1% 3.5% 3.2% 3.4% 0.9% 7.5% 5.8%
APPROXIMATE ASSESSMENT
(ANNUAL) X 1,000 $682 $696 $720 $746 $771 $778 $837 $886
CITY OF GARDENA
OPERATING EXPENDITURES
The following information describes the types of costs associated with maintaining the District, as well as information regarding the proposed rate increase. The financial study projects the expenditures and revenues through Fiscal Year 2023/2024.
CPI – Annual Increase According to Need
In FY 2009-2010, the City approved a recommended scaled increase in assessments to occur over a two year period for the District. After the initial scaled increase, the assessments are increased annually per the CPI on an as needed basis (0.9% per year for the study). Should the district reach a reserve level not-to-exceed 50% of operating revenues, the assessment will not be increased per the CPI for the year. Each year, the City will evaluate the reserves and the expenditures, and inform the residents whether or not an increase per the CPI will be necessary for the upcoming year.
Maintenance Upgrades/Projects
The line item in the proposed budget and financial study for “ Maintenance Upgrades/Projects”
includes any new projects such as new conduits, wiring, lights, or poles, etc. that can be scheduled for the upcoming year. Often, City staff receives input from residents on any projects that a district may like to see completed. The proposed budget includes an estimate for these projects, and if the amount actually spent each year is less than the estimate, the remaining balance returns to the District’s reserve fund. Should the amount exceed the estimate, then the funds needed would be taken from the reserve fund.
Reserve Fund
Any remaining funds not used from the previous year are added to the District’ s reserve fund.
The reserve fund should have sufficient funds available to lessen the fiscal impact of any unforeseen expenditures. Staff is recommending that the district maintain a healthy reserve balance of an amount not-to-exceed 50% of the total annual assessments.
CITY OF GARDENA
ESTIMATE OF COSTS*
2023-2024
APPENDIX A
APPENDIX A
FINANCIAL STUDY DETAIL
UTILITY-OWNED SYSTEMS
(LS-1) Energy Cost $688,287
CITY-OWNED SYSTEM
(LS-2) Energy Cost $30,775
SUBTOTAL $719,062
FUEL CONTINGENCY (5%) $35,953
SUBTOTAL $755,015
OVERHEAD $41,015
OTHER PROGRAM EXPENSES $37,419
CAPITAL OUTLAY $51,616
CONTINGENCY
TOTAL ESTIMATED COST OF STREET LIGHTING DISTRICT $885,065 * Expenses are provided by the City of Gardena Finance Department
CITY OF GARDENA
1 RESOLUTION NO. 6616
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GARDENA, CALIFORNIA, APPROVING THE
ENGINEER’S REPORT FOR THE GARDENA
CONSOLIDATED STREET LIGHTING ASSESSMENT
DISTRICT FOR FISCAL YEAR 2023-2024, DECLARING
ITS INTENTION TO LEVY AND COLLECT
ASSESSMENTS UNDER THE GARDENA
CONSOLIDATED STREET LIGHTING ASSESSMENT
DISTRICT FOR FISCAL YEAR 2023-2024 AND SETTING
A TIME AND PLACE FOR HEARING PROTESTS IN
RELATION THERETO (PUBLIC HEARING: May 23, 2023)
WHEREAS, the City of Gardena, California previously established the Gardena Consolidated Street Lighting Assessment District, and;
WHEREAS, on Feb. 28, 2023, the City Council of the City of Gardena, California, adopted Resolution No. 6614 that requires City Council to direct the City Engineer to prepare and file a report according to the provisions of the "Landscaping and Lighting Act of 1972" of the California Streets and Highways Code, Division 15, Part 2, for assessments to be levied upon and collected through the Gardena Consolidated Street Lighting Assessment District for fiscal year 2023-2024, and; WHEREAS, the Engineer’s Report bearing the date of April 25, 2023, was prepared and filed with the City Clerk in conformity with the provisions of the California Streets and Highways Code, and contains an estimate of the revenues and costs of the improvements, a diagram for the assessment district, and an assessment of the estimated revenues and costs of the improvements, and;
WHEREAS, the City Clerk has presented the Engineer's Report to the City Council, and said Council has examined and considered the Engineer's Report and is satisfied with all the items contained in Engineer's Report, and; WHEREAS, the Engineer’s report further identifies the need for an annual cost of living adjustment for Fiscal Year 2023-2024 in order to meet that year’s costs of operations and maintenance, said adjustment to be made in an amount not to exceed the annual increase over the previous year in the All Items Consumer Price Index (CPI) in the Los Angeles-Long Beach-Anaheim, CA area, and;
WHEREAS, the proposed assessment and the cost of living increase was authorized in fiscal year 2009-2010 through an assessment ballot (Prop. 218) proceeding by mailed ballots in accordance with Section 53753 of the Government Code and Section 4000 of the Elections Code
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GARDENA, CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE, AS FOLLOWS:
DocuSign Envelope ID: 3FDC99D0-5AC3-4814-86EF-58D3D9B16B2C RESOLUTION NO. 6616
2 SECTION 1. The Engineer's Report bearing the date of April 25, 2023, was prepared and filed with the City Clerk in conformity with the provisions of the California Streets and Highways Code, Division 15, Part 2, Landscaping and Lighting Act of 1972.
SECTION 2. The City Council approves the Engineer's Report as filed and sets a public hearing for Tuesday, May 23, 2023 at 7:30 p.m. in the Gardena Council Chambers, 1700 West 162nd Street, in the City of Gardena, California to consider the levy and collection of the assessment for the Gardena Consolidated Street Lighting Assessment District for Fiscal Year 2023-2024 inclusive of an annual cost of living adjustment of 5.8%
SECTION 3. The City Clerk or designee is authorized and directed to give notice of the hearing in time, form and manner as required by the California Streets and Highways Code, Division 15, Part 2, Landscaping and Lighting Act of 1972.
SECTION 4. That this Resolution shall be effective immediately.
BE IT FURTHER RESOLVED that the City Clerk shall certify to the passage and adoption of this Resolution; shall cause the same to be entered among the original Resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which the same is passed and adopted.
Passed, approved, and adopted this 25 day of _April_ , 2023.
TASHA CERDA, Mayor
ATTEST:
MINA SEMENZA, City Clerk
APPROVED AS TO FORM:
CARMEN VASQUEZ, City Attorney
DocuSign Envelope ID: 3FDC99D0-5AC3-4814-86EF-58D3D9B16B2C City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 18.A
Section: DEPARTMENTAL
ITEMS - TRANSPORTATION
Meeting Date: April 25, 2023
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: Approve Contract with Pulsar Advertising, Inc. for Design and Branding of New On-Demand Transit Service in the Amount of $85,138
COUNCIL ACTION REQUIRED:
Staff Recommendation: Approve Contract
RECOMMENDATION AND STAFF SUMMARY:
GTrans currently operates six routes across its service area, including its most recent addition, the Sunday-only Line 7X service to the Inglewood Sports and Entertainment Complex and SoFi Stadium. GTrans continually reviews and analyzes its services. In 2018, GTrans participated in a full Line by Line Analysis through which our consultants identified some areas for improvement including on-time performance, frequency, technology, service duplication, addressing unproductive segments and improving brand awareness. One of the recommendations was the introduction of an on-demand transportation solution, which could be an effective way to cover geographies now served by underperforming traditional fixed routes, such as GTrans' Line 4. This may be a good solution for increasing productivity and providing better service to major destinations within the City of Gardena.
GTrans is planning to develop a new, on-demand transit service that will run within the City of Gardena. Through this service, GTrans will run two programs under one new, branded service: the on-demand service for the general public and the current paratransit program.
Under both programs, this service will offer rides to top attractions in the City of Gardena including markets, medical facilities, parks, and City Hall using small vehicles and cutaway vans. This service will compliment GTrans’ current fleet of services and give individuals the flexibility to ride to places within Gardena that are not currently accessible by our current routes. This new service will operate differently than GTrans’ fixed route service and will require separate branding to help distinguish the service. As such, GTrans wishes to engage a professional marketing and advertising firm to help develop the brand and look of our new service, including the name, logo, vehicle livery, bus stop signs, and graphics.
GTrans wishes to hire Pulsar Advertising, Inc, who was instrumental in building the GTrans brand identity, including its logo, bus livery and brand standards in early 2014. Pulsar is very familiar with the GTrans branding guidelines and goals, helping to develop concept designs that align with the branding including designs for GTrans’ 75th Anniversary, new service initiatives that took place in 2015 and 2016, the two City of Gardena Hometown Trolleys that joined the GTrans fleet in 2021, and GTrans Line 7X Stadium Express to the Inglewood Sports and Entertainment District and SoFi Stadium.
Over the years, the partnership GTrans’ has had with Pulsar has been invaluable. Pulsar, headquartered in Los Angeles with offices across the nation, is a full-service, customer-centric advertising and marketing agency with experience working with other on-demand transit services including helping LA Metro name and brand its Metro Micro service. Pulsar also has significant transit-specific experience helping with the branding of LA County’s Foothill Transit, Washington D.C.’s Metro Way, The DC Circulator, Santa Monica’s Big Blue Bus, and New York’s LaGuardia Link.
Therefore, staff respectfully requests that the City Council approve a professional services agreement with Pulsar Advertising, Inc. for GTrans’ design and branding of a new on-demand transit service for $85,138.
FINANCIAL IMPACT/COST:
GTrans has eligible funding within the FY23 and FY24 approved budgets for this project.
There is no impact to the General Fund.
ATTACHMENTS:
Contract with Pulsar - MicroTransit Branding.pdf
Pulsar - Past Design Examples.pdf
APPROVED:
___________________________________
Clint Osorio, City Manager
AGREEMENT BETWEEN
THE CITY OF GARDENA
AND
PULSAR ADVERTISING, INC.
This contract, hereinafter referred to as Agreement, is entered into by and between THE CITY OF GARDENA (“City”) and PULSAR ADVERTISING, INC. (“Consultant”). Based on the mutual promises and covenants contained herein, the Parties hereto agree as follows:
1. Recitals.
A. City is desirous of obtaining brand development and design services for GTrans’ MicroTransit Service.
B. Consultant is qualified by virtue of experience, training, education and expertise to provide these services.
C. City has determined that the public interest, convenience and necessity require the execution of this Agreement.
2. Services.
A. The services to be performed by Consultant shall consist of the scope of services outlined in Consultant’s proposal, and any associated addendum, incorporated herein by reference, unless otherwise instructed by City.
B. The Services shall be performed in accordance with the Project Schedule. Consultant shall not be liable for any failure or delay in furnishing proposed services resulting from fire, explosion, flood, storm, Act of God, governmental acts, orders or regulations, hostilities, civil disturbances, strikes, labor difficulties, difficulty in obtaining parts, supplies, or shipping facilities, inability to obtain or delays in obtaining suitable material or facilities required for performance, temporary unavailability of qualified personnel, failure by City to provide appropriate access to equipment or personnel, or other causes beyond Consultant’s reasonable control.
3. Additional Services. If City determines that additional services are required to be provided by Consultant in addition to the Services set forth above, City shall authorize Consultant to perform such additional services in writing (“Additional Services”). Such Additional Services shall be specifically described and approved by City in writing prior to the performance thereof. Consultant shall be compensated for such Additional Services in accordance with the amount agreed upon in writing by the Parties. No compensation shall be paid to Consultant for Additional Services which are not specifically approved by City inwriting.
4. Agreement Administrator. For purposes of this Agreement, City designates Rachel Yoo as the Agreement Administrator who shall monitor Consultant’s performance under this Agreement. All notices, invoices or other documents shall be addressed to the Agreement Administrator, as well as all substantive issues relating to this contract. City reserves the right to change this designation upon written notice toConsultant.
5. Consultant’s Proposal. This Agreement shall include and incorporate therein Consultant’s proposal in response incorporated herein by reference. In the event of any inconsistency between the terms of the proposal and this Agreement, this Agreementshall govern.
6. Timing of Performance. Time is of the essence with respect to Consultant’s performance of DocuSign Envelope ID: AE638C9A-233D-43B8-B63D-941AA1616714
the Services required by this Agreement. Consultant shall diligently and timely pursue and complete the performance of the Services required of it by this Agreement City, in its sole discretion, may extend the time for performance of any Service.
7. Compensation. Compensation for the Services shall be billed as set forth in Attachment A, attached hereto. The Compensation is inclusive of all costs that may be incurred by Consultant in performance of the Services, including but not limited to such items as travel, copies, delivery charges, phone charges, and facsimile charges.
8. Term of Agreement/Termination.
A. This Agreementshall be effective as ofthe date of execution by the City and shallremain in effect until all Services are completed or until terminated as provided for herein.
B. City may terminate this Agreement without cause by providing written notice to Consultant not less than three days prior to an effective termination date. City’s only obligation in the event of termination will be payment of fees and allowed expenses incurred up to and including the effective date oftermination.
C. Unless for cause, Consultant may not terminate this Agreement.
D. Upon receipt of a termination notice, Consultant shall: (1) promptly discontinue all Services, unless the notice directs otherwise; and (2) within ten (10) days, deliver to City all files, data, reports, estimates, summaries, and such other information and materials as may have been accumulated or prepared to date by Consultant in performing the Services under this Agreement, whether completed or in progress. Consultant shall provide these documents by both hard copy and in electronic format if available. In the event of termination for other than cause attributable to Consultant, Consultant shall be entitled to reasonable compensation for the services it performs up to the date of termination and shall be deemed released from liability for any work assigned but not completed as of the effective date oftermination.
9. Invoices and Payments.
A. Payment shall be made upon receipt and approval of invoices for Services rendered. In order for payment to be made, Consultant’s invoice must include an itemization as to the services rendered, date(s) of service, direct and/or subcontract costs, and be submitted on an official letterhead or invoice with Consultant’s name, address, and telephone number referenced.
B. The Agreement Administrator shall review the invoices to determine whether services performed and documents submitted are consistent with this Agreement. Payment shall be made within forty-five (45) days following receipt ofthe invoice orthe Agreement Administratorshall provide Consultant with a written statement objecting to the charges and stating the reasonstherefore.
C. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment.
10. Records/Audit.
A. Consultant shall be responsible for ensuring accuracy and propriety of all billings and shall maintain allsupporting documentation for a minimum of three (3) yearsfrom the completion date of the Services under this agreement the following records:
1. All accounts and records, including personnel, property and financial, adequate to identify and account for all costs pertaining to this Agreement and assure proper accounting for all funds.
DocuSign Envelope ID: AE638C9A-233D-43B8-B63D-941AA1616714
2. Records which establish that Consultant and any subconsultant who renders Services under this Agreement are in full compliance with the requirements of this Agreement and all federal, state and local laws and regulations.
3. Any additionalrecords deemed necessary by City to assume verification of full compliance with this Agreement.
B. City shall have the right to audit Consultant’s invoices and all supporting documentation for purposes of compliance with this Agreementfor a period ofthree yearsfollowing the completion of Services under this Agreement.
C. Upon reasonable notice from City or any other governmental agency, Consultant shall cooperate fully with any audit of its billings conducted by, or of, City and shall permit accessto its books, records and accounts as may be necessary to conduct such audits.
11. Successors and Assignment. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the partieshereto.
12. Change in Name, Ownership or Control. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or subconsultant. Change of ownership or control of Consultant’s firm may require an amendment to the Agreement.
13. Key Personnel. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall provide properly skilled professional and technical personnel to perform all services under this Agreement. In the event that City, in its sole discretion, at any time during the Agreement, desires the removal of any person or persons assigned by Consultantto performServices pursuantto thisAgreement, Consultantshallremove any such person immediately upon receiving notice from City.
14. Use of Materials.
A. City shall make available to Consultant such materials from its files as may be required by Consultant to perform Services under this Agreement. Such materials shall remain the property of City while in Consultant’s possession. Upon termination of this Agreement and payment of outstanding invoices of Consultant, or completion of work under this Agreement, Consultant shall return to City any property of City in its possession and any calculations, notes, reports, electronic files, or other materials prepared by Consultant in the course of performance of this Agreement.
B. City may utilize any material prepared or work performed by Consultant pursuant to this Agreement, including computer software, in any manner, which City deems proper without additional compensation to Consultant. Consultant shall have no responsibility or liability for any revisions, changes, or corrections made by City, or any use or reuse pursuant to this paragraph unless Consultant accepts such responsibility in writing.
15. Confidentiality. Consultant acknowledges that some of the material and information that may come into its possession or knowledge in connection with this Agreement or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either state or federal statutes ("Confidential Information"). Confidential Information includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles, credit card information, driver's license numbers, medical data, law enforcement records, agency source code or object code, agency security data, or information identifiable to an individual that DocuSign Envelope ID: AE638C9A-233D-43B8-B63D-941AA1616714
relates to any of these types of information. Consultant agrees to hold Confidential Information in strictest confidence and not to make use of Confidential Information for any purpose other than the performance of this Agreement, to release it only to authorized employees or Sub-consultants requiring such information for the purposes of carrying out this Agreement, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make the information known to any other party without City's express written consent or as provided by law. Consultant agrees to release such information or material only to employees or Sub-consultants who have signed a nondisclosure agreement, the terms of which have been previously approved by City. Consultant agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to Confidential Information. "Personal information" including, but not limited to, "Protected Health Information" (PHI) under Health Insurance Portability And Accountability Act (HIPAA), individuals' names, addresses, phone numbers, birth dates, and social security numbers collected, used, or acquired in connection with this Agreement shall be protected against unauthorized use, disclosure, modification or loss.
HIPAA establishes national minimum standards for the use and disclosure of certain health information.
The Consultant must comply with all HIPAA requirements and rules when determined applicable by the City. If City determines that (1) City is a "covered entity" under HIPAA, and that (2) Consultant will perform "business associate" services and activities covered under HIPAA, then at City's request, Consultant agrees to execute City's Agreement in compliance with HIPAA.
Consultant shall ensure its directors, officers, employees, Sub-consultants or agents use personal information solely for the purposes of accomplishing the services set forth herein. Consultant and its Sub-consultants agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal information without the express written consent of the City or as otherwise required by law.
Any breach of this provision may result in termination of the Agreement and demand for return of all personal information. Moreover, Consultant will indemnify and hold the City harmless from and against all losses and damages resulting from any unauthorized or improper disclosure, dissemination or use of the information as a result, in whole or in part, of Consultant’s action or inaction.
16. Nonuse of Intellectual Property of Third Parties. Consultant shall not use, disclose or copy any intellectual property of any third parties in connection with work carried out under this Agreement, except for intellectual property for which Consultant has a license. Consultant shall indemnify and hold City harmless against all claims raised against City based upon allegations that Consultant has wrongfully used intellectual property of others in performing work for City, or that City has wrongfully used intellectual property developed by Consultant pursuant to this Agreement.
17. Ownership of Work Product. All documents or other information created, developed, or received by Consultant shall, for purposes of copyright law, be deemed worked made for hire for City by Consultant and shall be the sole property of City. Consultant shall provide City with copies of these items upon demand, and in any event, upon termination of this Agreement.
18. Legal Requirements.
A. Consultant shall secure and maintain all licenses or permits required by law, including a City business license, and shall comply with all ordinances, laws, orders, rules, and regulations pertaining to the work.
B. Consultant warrants that it shall perform the services required by this Agreement in DocuSign Envelope ID: AE638C9A-233D-43B8-B63D-941AA1616714
compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreements.
C. Consultant covenants that thee shall be no discrimination based upon race, color, creed, religion, sex, marital status, age, handicap, national origin or ancestry, or any other category forbidden by law in performance of this Agreement.
19. Conflict of Interest and Reporting.
A. Consultant shall at all times avoid conflicts of interest or the appearance of a conflict of interest in the performance of this Agreement. If required, Consultant shall comply with the City’s Conflict of Interest reporting requirements. Consultant understands that pursuant to Gardena Municipal Code sections 2.24.020H and 2.24.025G, it is forbidden to make any contribution to a candidate or committee of a candidate for a municipal office of the City, or to an officeholder, until the completion of services to be performed under this Agreement.
B. Consultant and its representatives shall refrain from lobbying City of Gardena officials, employees and representatives for the duration of this Agreement.
20. Guarantee and Warranty. Consultant warrants to City that the material, analysis, data, programs and SERVICES to be delivered or rendered hereunder will be of the kind and quality designated and will be performed by qualified personnel. Without waiver of City’s other rights or remedies, City may require Consultant to re- perform any of said services, which were not performed in accordance with these standards. Consultant shall perform the remedial services at its sole expense.
21. Insurance.
A. Commencement of Work. Consultant shall not commence work under this Agreement until it has obtained City approved insurance. Before beginning work hereunder, during the entire period of this Agreement, for any extensions hereto, and for periods after the end of this Agreement as may be indicated below, Consultant must have and maintain in place all of the insurance coverage required in this Section. Consultant’s insurance shall comply with all items specified by this Agreement.
Any subcontractors shall be subject to all of the requirements of this Section and Consultant shall be responsible to obtain evidence of insurance from each subcontractor and provide it to City before the subcontractor commences work. Alternatively, Consultant’s insurance may cover allsubcontractors.
B. Insurance Company Requirements. All insurance policies used to satisfy the requirements imposed hereunder shall be issued by insurers admitted to do business in the State of California. Insurers shall have a current Best’s rating of not less than A-: VII, unless otherwise approved by City.
C. Coverage, Limits and Policy Requirements. Consultant shall maintain the types of coverage and limits indicated below:
1. Commercial General Liability Insurance - a policy for occurrence coverage for bodily injury, personal injury and property damage, including all coverage provided by and to the extent afforded by Insurance Services Office Form CG 2010 ed. 10/93 or 11/85, with no special limitations affecting City. The limit for all coverage under this policy shall be no less than one million dollars ($1,000,000.00) per occurrence.
2. General Auto Liability Insurance - a policy including all coverage provided by and to the extent afforded by Insurance Services Office form CA 0001, ed. 12/93, including hired and DocuSign Envelope ID: AE638C9A-233D-43B8-B63D-941AA1616714