Gilroy City Council
June 2, 2025

June 2, 2025 | 6:00 PM Page 1 of 8 City Council
Regular Meeting

CITY COUNCIL

REGULAR MEETING
AGENDA

CITY CHAMBERS, CITY HALL
7351 ROSANNA STREET, GILROY, CA
95020
MONDAY, JUNE 2, 2025 | 6:00 PM
MAYOR
Greg Bozzo

COUNCIL MEMBERS
Dion Bracco
Tom Cline
Terence Fugazzi
Zach Hilton
Carol Marques
Kelly Ramirez
CITY COUNCIL PACKET MATERIALS ARE AVAILABLE ONLINE AT www.cityofgilroy.org AGENDA CLOSING TIME IS 5:00 P.M. THE TUESDAY PRIOR TO THE MEETING

COMMENTS BY THE PUBLIC WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE CITY COUNCIL. Public testimony is subject to reasonable regulations, including but not limited to time restrictions for each individual speaker. **Please limit your comments to 3 minutes.** The amount of time allowed per speaker may vary at the Mayor’s discretion depending on the number of speakers and length of the agenda.

Written comments on any agenda item may be emailed to the City Clerk’s Office at [email protected] or mailed to the Gilroy City Clerk’s Office at City Hall, 7351 Rosanna Street, Gilroy, CA 95020. Comments received by the City Clerk’s Office by 1 p.m. on the day of a Council meeting will be distributed to the City Council prior to or at the meeting and available for public inspection with the agenda packet located in the lobby of Administration at City Hall, 7351 Rosanna Street prior to the meeting. Any correspondence received will be incorporated into the meeting record. Items received after the 1 p.m. deadline will be provided to the City Council as soon as practicable. Written comments are also available on the City’s Public Records Portal at bit.ly/3NuS1IN.

In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at least 72 hours prior to the meeting at (408) 846-0204 or [email protected] to help ensure that reasonable arrangements can be made.

If you challenge any planning or land use decision made at this meeting in court, you may be limited to raising only those issues you or someone else raised at the public hearing held at this meeting, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Please take notice that the time within which to seek judicial review of any final administrative determination reached at this meeting is governed by Section 1094.6 of the California Code of Civil Procedure.

A Closed Session may be called during this meeting pursuant to Government Code Section 54956.9 (d)(2) if a point has been reached where, in the opinion of the legislative body of the City on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the City.

June 2, 2025 | 6:00 PM Page 2 of 8 City Council
Regular Meeting
Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available with the agenda packet on the City website at www.cityofgilroy.org subject to the Staff’s ability to post the documents before the meeting.

KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review.

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT

ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A

VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204.

If you need assistance with translation and would like to speak during public comment, please contact the City Clerk a minimum of 72 hours prior to the meeting at 408-846-0204 or e-mail the City Clerk’s Office at [email protected].

Si necesita un intérprete durante la junta y gustaría dar un comentario público, comuníquese con el Secretario de la Ciudad un mínimo de 72 horas antes de la junta al 408- 846-0204 o envíe un correo electrónico a la Oficina del Secretario de la Ciudad a [email protected].

To access written translation during the meeting, please scan the QR Code or click this link:

Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace:
bit.ly/3FBiGA0
Choose Language and Click Attend | Seleccione su lenguaje y haga clic en asistir
Use a headset on your phone for audio or read the transcript on your device.

Use sus auriculares para escuchar el audio o leer la transcripción en el dispositivo.

The agenda for this regular meeting is outlined as follows:

1. OPENING

1.1. Call to Order

1.2. Pledge of Allegiance

1.3. Invocation

June 2, 2025 | 6:00 PM Page 3 of 8 City Council
Regular Meeting

1.4. City Clerk's Report on Posting the Agenda

1.5. Roll Call

1.6. Orders of the Day

1.7. Employee Introductions

2. COUNCIL CORRESPONDENCE (Informational Only)

2.1. Parklet Letter to Council from Tom and Tracey Miller

3. PRESENTATIONS TO THE COUNCIL

3.1. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE

AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY

COUNCIL
This portion of the meeting is reserved for persons desiring to address the Council on matters within the Gilroy City Council’s jurisdiction but not on the agenda. Persons wishing to address the Council are requested to complete a Speaker’s Card located at the entrances and handed to the City Clerk. Speakers are limited to 1 to 3 minutes each, varying at the Mayor’s discretion depending on the number of speakers and length of the agenda. The law does not permit Council action or extended discussion of any item not on the agenda except under special circumstances. If Council action is requested, the Council may place the matter on a future agenda.

Written comments to address the Council on matters not on this agenda may be e-mailed to the City Clerk’s Office at [email protected] or mailed to the Gilroy City Clerk’s Office at City Hall, 7351 Rosanna Street, Gilroy, CA 95020. Comments received by the City Clerk’s Office by 1:00 pm on the day of a Council meeting will be distributed to the City Council prior to or at the meeting and available for public inspection with the agenda packet located in the lobby of Administration at City Hall, 7351 Rosanna Street, prior to the meeting. Any correspondence received will be incorporated into the meeting record. Items received after the 1:00pm deadline will be provided to the City Council as soon as practicable. Written material provided by public members under this section of the agenda will be limited to 10 pages in hard copy. An unlimited amount of material may be provided electronically.

4. REPORTS OF COUNCIL MEMBERS
Council Member Bracco – Downtown Committee, Santa Clara County Library Joint Powers Authority, Santa Clara Water Commission, Santa Clara Valley Water Joint Water Resources Committee, SCRWA
Council Member Fugazzi – Santa Clara Water Commission (alternate), Silicon Valley Regional Interoperability Authority Board (alternate), SCRWA, Visit Gilroy California Welcome Center, VTA Mobility Partnership Committee

June 2, 2025 | 6:00 PM Page 4 of 8 City Council
Regular Meeting
Council Member Marques – ABAG, Downtown Committee, Santa Clara County Library Joint Powers Authority (alternate), Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, SCRWA (alternate) Council Member Hilton – CalTrain Policy Group, Santa Clara County Expressway Plan 2040 Advisory Board (alternate), Silicon Valley Clean Energy Authority JPA Board, South County Youth Task Force Policy Team, VTA Policy Advisory Committee Council Member Ramirez – ABAG (alternate), Gilroy Gardens Board of Directors (alternate), Gilroy Sister Cities, Gilroy Youth Task Force (alternate), SCRWA, Santa Clara Housing and Community Development Advisory Committee
Council Member Cline – CalTrain Policy Group (alternate), Gilroy Sister Cities (alternate), Gilroy Youth Task Force, Santa Clara County Expressway Plan 2040 Advisory Board, Silicon Valley Clean Energy Authority JPA Board (alternate), Silicon Valley Regional Interoperability Authority Board, Visit Gilroy California Welcome Center (alternate), VTA Mobility Partnership Committee, VTA Policy Advisory Committee (alternate)
Mayor Bozzo – Gilroy Gardens Board of Directors, Santa Clara Valley Water Joint Water Resources Committee, South County Youth Task Force Policy Team, VTA Board of Directors (alternate), Santa Clara Housing and Community Development Advisory Committee (alternate)

5. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the City Council to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a request is made by a member of the City Council or a member of the public.

Any person desiring to speak on any item on the consent calendar should ask to have that item removed from the consent calendar prior to the time the City Council votes to approve. If removed, the item will be discussed in the order in which it appears.

5.1. Adopt a Resolution Approving a Time Extension for a Tentative Map for the Gilroy Square Project Located at 6970 Camino Arroyo, APN 841-70-049 (File Number TM 21-02)

5.2. Adopt a Resolution of the City Council of the City of Gilroy Setting the Tax Rate for Fiscal Year 2025-26 (FY26) for the Gilroy Community Library Project Bonds

5.3. Receive Budget Update for the Third Quarter of Fiscal Year 2024-25 (FY25) and Adopt a Budget Amendment Resolution

5.4. Adopt a Resolution Approving an Agreement with Caltrans for the Maintenance of Emergency Vehicle Detection Systems (EVDS) on State Highways in the City of Gilroy and Authorizing the City Administrator to Execute the Agreement

5.5. Adopt an Ordinance of the City Council of the City of Gilroy to Establish the Election of Members of the City Council by Six Districts, Establish the Boundaries, Identification Numbers, and the Election Order of Each District,

June 2, 2025 | 6:00 PM Page 5 of 8 City Council
Regular Meeting
Establish a Residency Requirement to Seek a Council Seat from Each District, and Related Actions

5.6. Claim of Joshua Castillo-Rosales (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute denial of the claim)

6. BIDS AND PROPOSALS

6.1. Approve the Purchase of a Modular Replacement Restroom for Las Animas Park to total $244,921, utilizing Sourcewell's Cooperative Purchasing Contract 081721-CXT.

1. Staff Report: John Doughty, Public Works Director

2. Public Comment

3. Possible Action:

Authorize the purchase of one, four-stall modular restroom to replace one existing restroom at Las Animas Veterans Park. The purchase, totaling $244,921, will be made through Sourcewell’s Cooperative Purchasing Contract 081721-CXT.

6.2. Purchase Seven 2025 Chevrolet Silverado 2500 4WD Crew Cab Trucks for the Amount of $393,744 for the Public Works and Utilities Departments Using the State of California Statewide Contract 1-22-23-20-D

1. Staff Report: LeeAnn McPhillips, Assistant City Administrator/HR Director

2. Public Comment

3. Possible Action:

1. Award the purchase of seven 2025 Chevrolet Silverado 2500 4WD Crew Cab Trucks for the total cost of $393,744 to Winner Chevrolet using the State of California Statewide Contract 1-22-23-20-D; and

2. Authorize the City Administrator to execute purchase documents.

7. PUBLIC HEARINGS

7.1. Adopt Fiscal Years 2026 (FY26) and 2027 (FY27) Operating and Capital Budgets, Position Control List, Departmental Work Plans, Boards & Commissions Work Plans, and the GANN Appropriation Limit for Fiscal Year 2026.

1. Staff Report: Harjot Sangha, Finance Director

2. Open Public Hearing

3. Close Public Hearing

4. Possible Action:

June 2, 2025 | 6:00 PM Page 6 of 8 City Council
Regular Meeting

1. Adopt a Resolution of the City Council of the City of Gilroy setting the Appropriation Limit for FY26;

2. Adopt a Resolution of the City Council of the City of Gilroy adopting the Operating and Capital Improvement Program (CIP) budget for FY26 and FY27 and appropriating expenditures for the purposes outlined in the budget;

3. Adopt a Resolution of the City Council of the City of Gilroy establishing the Position Control List for FY26 and FY27;

4. Approve the Council Priorities, Legislative Agenda, and Departmental Workplans for FY26 and FY27; and

5. Approve the Boards and Commissions Workplans for FY26 and FY27.

7.2. Conduct a Public Hearing to Approve Community Development Block Grant (CDBG) 2025-2030 Consolidated Plan and Program Year (PY) 2025-2026 Annual Action Plan including Funding Allocations

1. Disclosure of Ex-Parte Communications

2. Staff Report: Sharon Goei, Community Development Director

3. Open Public Hearing

4. Close Public Hearing

5. Possible Action:

1. Approve the Community Development Block Grant 2025-2030 Consolidated Plan and Program Year 2025-2026 Annual Action Plan including the funding allocations.

2. Direct the Community Development Director, or designee, to submit the Consolidated Plan and Annual Action Plan to the U.S.

Department of Housing and Urban Development (HUD), and further authorize the Community Development Director, or designee, to make any changes to the Consolidated Plan and Annual Action Plan as needed to comply with CDBG submission guidelines.

3. Adopt a resolution amending the Fiscal Year 2025-2026 Budget within the Community Development Block Grant Fund (245).

7.3. Introduce an Ordinance to Adopt by Reference the Mapping of Fire Hazard Severity Zones as Issued by the California Department of Forestry and Fire Protection

1. Staff Report: Sharon Goei, Community Development Director

2. Open Public Hearing

3. Close Public Hearing

4. Possible Action:

June 2, 2025 | 6:00 PM Page 7 of 8 City Council
Regular Meeting

1. Motion to read the ordinance by title only and waive further reading; and

2. Introduce an ordinance to adopt by reference the mapping of fire hazard severity zones, as issued by the California Department of Forestry and Fire Protection.

8. UNFINISHED BUSINESS

8.1. Consideration of a Resolution Establishing a Pilot Program to Allow Food Trucks in Designated Areas While Updating the City’s Mobile Vending Ordinance

1. Staff Report: Victoria Valencia, Economic Development Manager

2. Public Comment

3. Possible Action:

1. Consider adopting the attached resolution establishing a temporary pilot program allowing food trucks to operate in designated areas of the City of Gilroy, as identified in this report; and

2. Direct staff to implement the pilot program immediately and return to Council with an update prior to expiration of the pilot period; and

3. Provide feedback on the proposed pilot zones and operational standards, including any adjustments to hours, locations, or permit requirements.

9. CITY ADMINISTRATOR'S REPORTS

9.1. Santa Teresa Station and County Fire Update

10. CITY ATTORNEY'S REPORTS

11. CLOSED SESSION

11.1. CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATION. Pending Litigation Pursuant to Paragraph (1) of Subdivision (d) of Government Code Section 54956.9 and Gilroy City Code Section 17A.11 (3) (a), Gandolfi Investments, LLC v. City of Gilroy, et.al., Superior Court for the County of Santa Clara, Case Number 24CV444165, filed July 26, 2024.

12. ADJOURN TO OPEN SESSION
Report of any action taken in Closed Session and vote or abstention of each Council Member if required by Government Code Section 54957.1 and GCC Section 17A.13(b); Public Report of the vote to continue in closed session if required under GCC Section 17A.11(5).

13. ADJOURNMENT

June 2, 2025 | 6:00 PM Page 8 of 8 City Council
Regular Meeting

FUTURE MEETING DATES
June 2025
16 City Council Regular Meeting - 6:00 p.m.

July 2025
28 City Council Regular Meeting - 6:00 p.m.

August 2025
04 18
City Council Regular Meeting - 6:00 p.m.

City Council Regular Meeting - 6:00 p.m.

Meetings are webstreamed on the City of Gilroy’s website at gilroy.city/meetings.

Gree�ngs City Council,
Thank you for your work and understanding of the complexi�es with the reconfigura�on of the parklet at 7560 Monterey Rd.. There are recent developments which prompt me to ask for a postponement of the direc�ve to reconfigure parklet. Please see below:

1. Building owner at 7554 Monterey Road, David Leal, has stated he is fine with the current parklet design encroachment. (David has agreed to provide documenta�on of his agreement.)

2. Business is very slow downtown and Tempo Kitchen and Bar is working to draw up business and maintain opera�ons. We are working with tenant to find solu�ons to help their success. A reconfigura�on would be pointless with the looming removal of the parklet if Tempo closes opera�ons. If that happened I’m also very concerned about finding a new tenant. Factors like the many other vacant buildings, very few restaurants, and now no parklet to offer, will make it difficult. In the past, the parklet was a strong posi�ve for ALL prospec�ve tenants looking at the space.

3. Due to the current economic environment, the cost of reconstruc�ng the parklet is very costly and would hinder effects to maintain current opera�ons.

4. We ask that Tempo be allowed to use the parklet as-is in order to boost sales and maintain opera�ons. Removing (or re-construc�ng) the parklet could severely hurt Tempo.

5. Significant improvements have been made to the parklet to improve the esthe�cs and building viewability. We will con�nue to make improvements accordingly.

Once again, thank you for your work and we appreciate you working through this process. I respec�ully request the Council approve a postponement (for at least 6 months) of the direc�ve to reconfigure due to Dave Leal’s acceptance of the parklet as it sits now, and due to the uncertainty of the current market.

We thank you for your support in this mater.

Tom and Tracey Miller
Owners, 7560 Monterey Road

City of Gilroy

STAFF REPORT
Agenda Item Title: Adopt a Resolution Approving a Time Extension for a Tentative Map for the Gilroy Square Project Located at 6970 Camino Arroyo, APN 841-70-049 (File Number TM 21-02)
Meeting Date: June 2, 2025
From: Jimmy Forbis, City Administrator
Department: Community Development
Submitted by: Sharon Goei, Community Development Director Prepared by: Erin Freitas, Senior Planner
STRATEGIC PLAN GOALS: Promote Economic Development Activities

RECOMMENDATION
Adopt a resolution approving a 12-month time extension of a previously approved Tentative Map to subdivide a 10.18-acre site into six parcels, located at 6970 Camino Arroyo, APN 841-70-049 (TM 21-02).

EXECUTIVE SUMMARY
On June 5, 2023, the City Council approved a Tentative Map (TM 21-02) to subdivide a

10.18-acre site into six parcels at 6970 Camino Arroyo (Resolution 2023-40). As conditioned, the approved tentative map shall expire twenty-four (24) months from the approval date and may be extended pursuant to the Subdivision Map Act. The approved tentative map is set to expire on June 5, 2025. The applicant has filed an extension request in compliance with the State Subdivision Map Act. Pursuant to the provisions of State law, a project qualifies for an extension of time under the same conditions and circumstances under which it was originally approved. No changes to conditions can be required, except if necessary to comply with a provision of state or federal law. Approval of this request would extend the permit expiration date for TM 21-02 to June 5, 2026.

BACKGROUND

On June 5, 2023, the City Council approved a Tentative Map (TM 21-02) to subdivide a

10.18-acre site into six parcels at 6970 Camino Arroyo (Resolution 2023-40).

The project proposes to develop 10.18 acres of vacant land within Gilroy Crossings Commercial/Industrial Planned Unit Development (PUD), which is located southeast of Highway 101 and Highway 152. The Gilroy Crossings PUD boundary encompasses approximately 68 acres that include the subject site, Gilroy Crossing Shopping Center on the west side of Camino Arroyo and two small industrial parcels south of Holloway Road. The project site was designated for future development as Phase II of the PUD.

The project proposes to develop the site with a drive-through restaurant, gas station, two hotels and two future industrial buildings
The applicant submitted for the Final Map on October 25, 2024 and is working towards finalizing the map for recordation.

As conditioned, the approved tentative map shall expire twenty-four (24) months from the approval date and may be extended pursuant to the provisions of the Subdivision Map Act if the Final Map is not approved prior to expiration. The approved tentative map is set to expire on June 5, 2025. The associated Architectural and Site Review approval (AS 21-13) will expire 12 months after the Final Map is recorded, if building permits have not been obtained during the 12-month time period.

ANALYSIS
Staff has determined that approval of the extension is warranted based on the following:

Municipal Code and Subdivision Map Act: The Subdivision Map Act, Government Code §66452.6(a), mandates an initial two-year life for a tentative map, which may be extended for an additional 12 months. Gilroy City Code Section 21.41(i) provides that the City Council, at its discretion, may extend the approval of a tentative map for an additional 12 months. Moreover, Government Code §66452.6(e) provides that a local agency may extend a Tentative Map for an additional period or periods not to exceed six years. This provision preempts City regulations that limit the number of extensions to three years. Although granting an extension of the tentative map is discretionary, under Government Code §66452.6(e), the courts have held that the local agency’s discretion is limited to the length of the extension and that the local agency cannot add new conditions to the tentative map. Under Government Code §66498.1, a local agency may condition or deny a permit, approval, extension, or entitlement only if it determines any of the following:
(1) A failure to do so would place the residents of the subdivision or the immediate community, or both, in a condition dangerous to their health or safety, or both.
(2) The condition or denial is required in order to comply with state or federal law.

There are no known specific health or safety concerns at this time, nor are any identified with the original approval. Staff is recommending approval, and there are no proposed modifications to the conditions. The request would extend approval through June 5, 2026. During this time, the applicant would need to complete the process for recordation of a final map. The applicant may also request an additional 12-month extension prior to the new expiration date. This is the first request for an extension.

ALTERNATIVES
The City Council may deny the time extension. In this case, the City Council would need to make the necessary findings to deny a tentative map. Staff does not recommend this option.

FISCAL IMPACT/FUNDING SOURCE
No fiscal impacts are associated with this request for a tentative map approval extension. Fees have been paid by the applicant to cover the staff resources necessary to process this request and review the associated final map and improvement plans.

PUBLIC OUTREACH
Extensions are legislative actions that do not require notice and hearing.

NEXT STEPS
Upon grant of the extension request, the applicant may continue with the final map process.

Attachments:

1. Vicinity Map

2. Time Extension Request

3. City Council Resolution of Approval No. 2023-40 (TM 21-02)

4. Approved Tentative Parcel Map Plans (TM 21-02)

5. Draft City Council Resolution Time Extension (TM 21-02)

Note: Map is for reference purposes only.
17,712 City of Gilroy, GIS Services
2,952.1
1: NAD_1983_StatePlane_California_III_FIPS_0403_Feet
1,476.03 Feet 0 2,952.1
Vicinity Map - Gilroy Square

From: Temple Gilroy LLC
6970 Camino Arroyo project
Gilroy, Ca.

To, City Of Gilroy
Planning Department
Dear Sir,
We would like to get an extension for our Architectural and Site review application number AS 21-13 and Parcel map application number TM 21-02 which expires on 6-5 2025.

We anticipate applying for building permit as soon as we get the site map approved.

Please issue us an extension.

We appreciate your help and looking forward to working with city of Gilroy.

Bob Desai
Temple Gilroy LLC

RESOLUTION NO. 2023-40

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY

APPROVING A TENTATIVE MAP FOR THE GILROY SQUARE
PROJECT 10.18 ACRE PROPERTY LOCATED AT 6970 CAMINO
ARROYO, APN: APN 841-70-049 (FILE NUMBER TM 21-02)
WHEREAS, on July 29, 2021, Bhagirath Desai, Temple Gilroy LLC submitted an application for the Gilroy Square project requesting planned unit development zone change for the Gilroy Crossings C3-HC-M2 PUD phase II, architectural and site review for the PUD amendment, and tentative map to create six parcels for proposed development of a drive-through restaurant, vehicle fueling station with a convenience store and carwash, two 4 story hotels with 200 rooms, and two speculative industrial buildings, all of which would be on separate new parcels; and WHEREAS, in compliance with the Subdivision Map Act the tentative map was referred to all utility and service providers for review and comment, including PG&E, Spectrum, Verizon, and local agencies, and no service issues or changes have been identified or required as a result of this review; and
WHEREAS, on July 7, 2022, the application submittal was accepted as complete; and
WHEREAS, an initial study/mitigated negative declaration ( MND) and mitigation monitoring and reporting program (MMRP) has been adopted for the project by separate resolution, and the mitigation monitoring and reporting program shall apply to approve of project zoning entitlements, which incorporates the mitigation measures identified in the MND to reduce the project potential environmental impacts to less than significant, in compliance with the California Environmental Quality Act; and WHEREAS, on May 4, 2023, the Planning Commission held a duly noticed public meeting, at which time the Planning Commission received and considered the staff report as well as all evidence received including written and oral public testimony on the Gilroy Square project mitigated negative declaration and the project zoning applications, and voted 6-0-1 to recommend that the City Council adopt the mitigated negative declaration and approve the zoning entitlements for the project; and WHEREAS, on June 5, 2023, the City Council held a duly noticed public meeting, at which time the Council received and considered the staff report as well as all evidence received including written and oral public testimony on the Gilroy Square project mitigated negative declaration and the project zoning applications; and WHEREAS, the location and custodian of the documents or other materials which constitute the record of proceedings upon which the project approval is based is the office of the City Clerk.

Resolution No. 2023-40
Gilroy Square Project – Tentative Map
City Council Regular Meeting | June 5, 2023

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Gilroy hereby approves Tentative Map TM 21-02, pursuant to Gilroy City Code Chapter 21 and subject to all conditions for filing of a final map as identified in Exhibit A of the related entitlement AS 21-13, based on the fact that the findings required for denial of the map pursuant to Government Code Section 66474 are not made, as follows:

A. Finding that the subdivision is not consistent with applicable general and specific plans as specified in 65451 cannot be made given the fact that the project implements the general plan commercial services and general industrial land use designations;
B. Finding that the design or improvement of the subdivision is not consistent with applicable general and specific plans cannot be made based on the fact that the project has been reviewed by all city departments and service providers, which have confirmed existing capacity exists for serve site buildout as proposed and conditioned, and that the existing and proposed improvements meet City standards for the project and as anticipated for development within the PUD overlay district;
C. Finding that the site is not physically suitable for the type of development cannot be made. The site is physically suitable for this type of development because it is generally consistent with the City’s Zoning Ordinance, Subdivision and Land Development Code;
D. Finding that the site is not physically suitable for the proposed density of development cannot be made as the project does not include any residential density and the commercial and industrial development are within the allowable floor area ratios;
E. Finding that the design of the subdivision or the proposed improvements are likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat cannot be made.

Environmental review has been prepared that includes mitigation measures to avoid any such impacts, the site is within a developed urban area and is not in or adjacent unique sensitive habitat areas, and the project shall pay habitat permit impact fees applicable to the project pursuant to the Santa Clara Valley Habitat Plan which is adopted to mitigate impacts of development on local flora and fauna;
F. Finding that the design of the subdivision or type of improvements are likely to cause serious public health problems cannot be made given that the site is located within an urban context and has access to urban services including sewer and water; and

Resolution No. 2023-40
Gilroy Square Project – Tentative Map
City Council Regular Meeting | June 5, 2023

G. Finding that the design of the subdivision or the type of improvements will conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision cannot be made given that there are no existing access easements encumbering this property.

Easements for pedestrian access will be provided. This subsection shall apply only to easements of record or to easements established by judgment of a court of competent jurisdiction and no authority is hereby granted to a legislative body to determine that the public at large has acquired easements for access through or use of property within the proposed subdivision.

PASSED AND ADOPTED by the City Council of the City of Gilroy at a regular meeting duly held on the 5th day of June 2023 by the following roll call vote:

AYES: COUNCIL MEMBERS: ARMENDARIZ, BRACCO, CLINE,

HILTON, MARQUES, TOVAR,

BLANKLEY
NOES: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
APPROVED:

Marie Blankley, Mayor
ATTEST:

Thai Nam Pham, City Clerk
Marie Blankley (Jun 7, 2023 10:01 PDT)
Marie Blankley

CERTIFICATE OF THE CLERK
I, THAI NAM PHAM, City Clerk of the City of Gilroy, do hereby certify that the attached Resolution No. 2023-40 is an original resolution, or true and correct copy of a city Resolution, duly adopted by the Council of the City of Gilroy at a Regular Meeting of said held on Council held Monday, June 5, 2023, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Gilroy this Monday, June 5, 2023.

Thai Nam Pham, CMC, CPMC
City Clerk of the City of Gilroy
Seal)

STATE HWY 152

CAMINO ARROYO
CAMINO ARROYO HOLLOWAY ROAD LOT 1 LOT 2 LOT 3 LOT 4 LOT 5 LOT 6 0 SCALE 1" = 60' 60 30 60 1 TENTATIVE SUBDIVISION MAP ROSE'S ENGINEERING 6970 CAMINO ARROYOCITY OF GIROY 1" = 60' LEGEND: CABINET CONCRETE CONTROL POINT CPTEST DETECTOR HANDHOLE DROP INLET DRIVEWAY ELECTRICAL METER EDGE OF PAVEMENT ELECTRICAL PULLBOX ELECTRICAL VAULT FIRE HYDRANT GAS METER GUY ANCHOR JOINT UTILITY POLE NO PARKING ANY TIME SIGN PEDESTAL PEDESTRIAN SIGNAL POLE PUBLIC SERVICE EASEMENT PUBLIC UTILITY EASEMENT RIGHT OF WAY SANITARY SEWER MANHOLE STORM DRAIN MANHOLE STREET LIGHT TELEPHONE MANHOLE TELEPHONE VAULT TRAFFIC SIGNAL POLE TRAFFIC SIGNAL PULLBOX UTILITY WATER MANHOLE WATER METER WATER VALVE WATER VAULT CAB CONC CPCPT DHH DIDWY EMEPEPB EVLT FHGMGUY JPNPS PED PSP P.S.E. P.U.E. R.O.W. SSMH SDMH SLTMH TVLT TSP TSPB UTILITY WMH WMWVWVLT SITE (800) 483-5000(800) 743-500 111 ALMADEN BLVD. SAN JOSE, CA 95115 (408) 846-0420 7351 ROSANNA STREET GILROY, CA 95020 Proposed Zoning: R-1VACANT Existing Zoning: Water: Roads: Gas & Electric: Sewage: Proposed Use: Existing Improvements: Existing Sizes: Contour Interval: Source of Topo: F.E.M.A. Drainage: Telephone: Zone XVerizon Pacific Gas & Electric City of Gilroy CITY OF GILROY UTILITY DEPARTMENT COMMERCIAL COMMERCIAL 10.18 Net Acres 1 Foot Field Survey 6970 CAMINO ARROYO Bhagirath Desai (916) 837 - 6058 ELK GROVE, CA 95624 9612 KENT STREET ROSE'S ENGINEERING All that certain real property situate in the City of Gilroy, County of Santa Clara, State of California, being that property described in certificate of compliance no. 2004-12, filed as instrument no. 18163081, official records of said county, said property more particularly described as follows: All of lots 7, 8, 9, and 10 as said lots are shown on the final map entitled “Tract no. 9487 Gilroy Crossing” filed in book 762 of maps, pages 20 through 25, Santa Clara County Records. SUBDIVISION MAP TENTATIVE 6970 CAMINO ARROYO APN#: 841 - 070 - 049 JULY 23, 2021 Site Address: Submitted by: Owner/Applicants: Parcel Description: Date: NORTH (408) 846-0420 7351 ROSANNA STREET GILROY, CA 95020 CITY OF GILROY UTILITY DEPARTMENT Cable: CHARTER COMMUNICATIONS(866) 731-5420 (408) 846-0420 7351 ROSANNA STREET GILROY, CA 95020 CITY OF GILROY UTILITY DEPARTMENT 527 Simas Dr., Milpitas CA 95035 (408) 891-3503 [email protected]

RESOLUTION 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GILROY APPROVING A TIME EXTENSION FOR A

TENTATIVE MAP FOR THE GILROY SQUARE PROJECT

10.18 ACRE PROPERTY LOCATED AT 6970 CAMINO
ARROYO, APN 841-70-049 (FILE NUMBER TM 21-02)
WHEREAS, on July 29, 2021, Bhagirath Desai, Temple Gilroy LLC submitted an application for the Gilroy Square project requesting planned unit development zone change for the Gilroy Crossings C3-HC-M2 PUD phase II, architectural and site review for the PUD amendment, and tentative map to create six parcels for proposed development of a drive-through restaurant, vehicle fueling station with a convenience store and carwash, two 4 story hotels with 200 rooms, and two speculative industrial buildings, all of which would be on separate new parcels; and WHEREAS, on July 7, 2022, the application submittal was accepted as complete; and
WHEREAS, on May 4, 2023, the Planning Commission held a duly noticed public meeting, at which time the Planning Commission received and considered the staff report as well as all evidence received including written and oral public testimony on the Gilroy Square project mitigated negative declaration and the project zoning applications, and voted 6-0-1 to recommend that the City Council adopt the mitigated negative declaration and approve the zoning entitlements for the project; and WHEREAS, on June 5, 2023, the City Council held a duly noticed public meeting, at which time the Council received and considered the staff report as well as all evidence received including written and oral public testimony on the Gilroy Square project mitigated negative declaration and the project zoning applications; and WHEREAS, on June 5, 2023, the City Council by Resolution 2023-39 adopted a mitigated negative declaration (MND) and mitigation monitoring and reporting program (MMRP), in compliance with the California Environmental Quality Act; and WHEREAS, on June 5, 2023, the City Council by Resolution 2023-40 approved Tentative Map Application TM 21-02 for an initial period of two years; and WHEREAS, the approved tentative map shall expire twenty-four (24) months from the approval date and may be extended pursuant to the provisions of the Subdivision Map Act, if the final map is not approved prior to expiration; and WHEREAS, Tentative Map TM 21-02 is set to expire on June 5, 2025; and WHEREAS, on April 23, 2025, the applicant submitted a request to extend the expiration date of Tentative Map TM 21-02; and
WHEREAS, on June 2, 2025, the City Council considered the request to extend the expiration date of Tentative Map TM 21-02; and

Resolution No. 2025-XX
TM 21-02 Extension
City Council Regular Meeting | June 2, 2025

WHEREAS, the location and custodian of the documents or other materials that constitute the record of proceedings of TM 21-02 and all associated plans, approved entitlements, and time extension requests is the office of the City Clerk.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF GILROY HEREBY APPROVES A 12-MONTH TIME EXTENSION FOR TM 21-02, THROUGH JUNE 5, 2026. APPROVAL OF THE TM 21-02 TIME EXTENSION

SHALL BE SUBJECT TO THE APPROVED PLANS AND ALL CONDITIONS OF APPROVAL APPLIED TO THE PROJECT BY CITY COUNCIL RESOLUTION 2023- 40, WHICH ARE INCORPORATED BY REFERENCE HEREIN.

PASSED AND ADOPTED by the City Council of the City of Gilroy at a regular meeting duly held on the 2nd day of June 2025 by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

APPROVED:
______________________________
Greg Bozzo, Mayor
ATTEST:

Bryce Atkins, Acting City Clerk

Resolution No. 2025-XX
TM 21-02 Extension
City Council Regular Meeting | June 2, 2025

CERTIFICATE OF THE CLERK
I, BRYCE ATKINS, Acting City Clerk of the City of Gilroy, do hereby certify that the attached Resolution No. 2025-XX is an original resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Gilroy at a Regular Meeting of said held on Council held Monday, June 2, 2025, with a quorum present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Gilroy this June 2, 2025.
____________________________________
Bryce Atkins
Acting City Clerk of the City of Gilroy
(Seal)

City of Gilroy

STAFF REPORT
Agenda Item Title: Adopt a Resolution of the City Council of the City of Gilroy Setting the Tax Rate for Fiscal Year 2025-26 (FY26) for the Gilroy Community Library Project Bonds
Meeting Date: June 2, 2025
From: Jimmy Forbis, City Administrator
Department: Finance
Submitted by: Harjot Sangha, Finance Director
Prepared by: Harjot Sangha, Finance Director
STRATEGIC PLAN GOALS: Develop a Financially Resilient Organization

RECOMMENDATION
Adopt a resolution of the City Council of the City of Gilroy setting the tax rate for Fiscal Year 2025-26 with respect to the general obligation bonds for the Gilroy Community Library Project.

BACKGROUND
On November 4, 2008, the voters of the City of Gilroy approved ballot Measure F for the construction of public library improvements adjacent to City Hall. Measure F provided for the authorization to issue general obligation bonds for up to $37 million. It was anticipated that the authorization would be split between two series of bonds. The first series was issued in May 2009, and the second series was issued in August 2010.

There is $3 million remaining in unissued authorization available to the City for future use. The City has spent the majority of both the Series A and Series B bond proceeds on the construction of the new library and other library facility improvements. There is approximately $5 million remaining of the bond proceeds.

The bonds were refinanced in FY20 (2019 Series A and 2019 Series B) to take advantage of the low-interest rate environment. The refinancing saved property owners’ interest costs since the refinancing included a lower interest rate on the principal, thus

lowering the required levy rate.

As of June 1, 2025, the outstanding principal balance on Series A is $6.6 million and is expected to mature in February 2039. As of June 1, 2025, the outstanding principal balance on Series B is $14.7 million and is expected to mature in February 2040.

ANALYSIS
Staff recommends the FY26 tax rate of $0.0125 per $100 of assessed valuation, which represents a tax of approximately $12.50 per $100,000 of assessed valuation (after applicable homeowner exemptions). As the assessed valuations of properties increase over time, the ad valorem tax rate for the library bond will decrease. The prior year’s rate was $0.013 per $100 of assessed valuation.

ALTERNATIVES
N/A

FISCAL IMPACT/FUNDING SOURCE

1. Adopting the tax rate for FY26 will slightly decrease the levy amount for taxpayers from the prior year and will ensure the County can assess, collect, and remit to the City the levied amounts promptly to pay off the debt service due in FY26.

Attachments:

1. FY26 Levy Resolution

RESOLUTION NO. 2025-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GILROY SETTING THE TAX RATE FOR FISCAL YEAR
2025-2026 WITH RESPECT TO GENERAL OBLIGATION

BONDS FOR THE GILROY COMMUNITY LIBRARY

PROJECT
WHEREAS, more than two-thirds of the electors voting at a special municipal election held on November 4, 2008, voted for a proposition authorizing the issuance by the City of general obligation bonds in the aggregate principal amount of $37,000,000 (the “Bonds”) for the purpose of providing funds for the acquisition, construction, and improvement of public library facilities; and
WHEREAS, the City has previously issued the initial series of the Bonds in the aggregate principal amount of $10,500,000 on May 5, 2009, and the second series of the Bonds in the aggregate principal amount of $23,500,000 on August 3, 2010; and WHEREAS, the City approved the refinancing of the two series of bonds on May 20, 2019 (providing for a reduction in bond debt service starting in tax collection year 2019/20) with the issuance of the 2019 Refunding General Obligation Bonds; and WHEREAS, pursuant to Section 43632 of the California Government Code, the City Council is required annually to levy and collect a tax sufficient to pay the principal of and interest on the Bonds coming due and payable before the proceeds of a tax levied at the next general tax levy will be available; and
WHEREAS, the City has determined that in order to provide sufficient funds to pay the principal of and interest on the Bonds coming due and payable on February 1, 2026, and August 1, 2026, it is necessary to levy a tax upon all taxable property in the City at the rate of 0.0125% of assessed valuation, based on the estimated assessed values for all rolls (secured, unsecured and utility) for fiscal year 2025-2026.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Gilroy as follows:

Section 1. Levy of Tax. The City Council hereby determines that the tax rate necessary to pay the principal of and interest on the Bonds coming due and payable on February 1, 2026, and August 1, 2026, is 0.0125% of the assessed valuation, and such tax rate shall be and is hereby levied in accordance with all applicable requirements of law.

Section 2. Collection of Tax. The Finance Director is hereby directed to forward a copy of this Resolution to the Auditor-Controller of Santa Clara County, and to the Board of Supervisors of the County, and to take such actions and execute such documents as may be required to cause the tax rate set forth in Section 1 to be placed on the 2025-2026 property tax bill and collected by the County.

Resolution No. 2025-XX
Setting Tax Rate for FY 2025-2026
City Council Regular Meeting | June 2, 2025

Section 3. Application of Tax. As provided in Section 43634 of the California Government Code, all taxes levied pursuant to this Resolution shall be used only for payment of the Bonds and the interest thereon.

Section 4. Effective Date. This Resolution shall take effect from and after the date of its passage and adoption.

PASSED AND ADOPTED at a Regular Meeting of the City Council of the City of Gilroy on this 2nd day of June 2025 by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

APPROVED:

Greg Bozzo, Mayor
ATTEST:
_______________________
Bryce Atkins, Interim City Clerk

City of Gilroy

STAFF REPORT
Agenda Item Title: Receive Budget Update for the Third Quarter of Fiscal Year 2024-25 (FY25) and Adopt a Budget Amendment Resolution
Meeting Date: June 2, 2025
From: Jimmy Forbis, City Administrator
Department: Finance
Submitted by: Harjot Sangha, Finance Director
Prepared by: Carina Baksa, Finance Manager
STRATEGIC PLAN GOALS: Develop a Financially Resilient Organization

RECOMMENDATION
1) Receive Budget Report for the Third Quarter of Fiscal Year 2024-2025 (FY25). 2) Adopt a Resolution of the City Council of the City of Gilroy Amending the Appropriations for FY25.

EXECUTIVE SUMMARY
This report provides the City Council with a budget update on FY25 as of the end of the Third Quarter (March 31, 2025) and increases appropriations in FY25 in various funds.

BACKGROUND
The FY25 budget was adopted on June 5, 2023 as part of the City’s Biennial Budget process and amended on November 18, 2024 as part of the Mid-Cycle report to Council. Activity for FY25 began on July 1, 2024. This report provides a financial summary of activity for the period of July 1, 2024 through March 31, 2025. Additionally, as part of ongoing monitoring of Budget and actual expenditures, a resolution to amend the FY25 budget for various funds is included in this staff report to adjust the budgets appropriately and meet the operational needs of the departments.

ANALYSIS
General Fund
Revenues
General Fund revenues received through the third quarter of FY25 total $42.0 million.

This is approximately 60% of the amended budget of $69.9 million. Revenues received up to this point are typically under the 75% fiscal-year mark, especially tax revenues, due to the lag between when the economic transaction occurs and when the City’s revenues are received. The table below provides a breakdown of General Fund Revenues by category and a comparison of the actual revenues to the amended budget.

Sales Tax - The City receives its sales tax revenue approximately two months after funds are collected by the California Department of Tax and Fee Administration. The FY25 budget for sales tax revenue is $21.8 million, of which $12.1 million (56%) has been received as of March 31, 2025. Receipts reflect collections through the month of January 2025. Based on the latest quarterly sales tax report, the City’s sales tax revenue for FY25 is expected to come in at $20.5 million, approximately $1.3 million under budget. Initially, the sales tax adopted budget was $22.4 million; staff included a downward adjustment of $0.6 million to the Sales Tax budget as part of the comprehensive mid-cycle adjustments approved by the City Council on November 18, 2024. The latest projected shortfall of $1.3 million is in addition to the $0.6 million adjustment made previously.

Property Tax - The City’s property tax revenues are received at various intervals from Santa Clara County and are not distributed in even amounts. Property tax installments are typically due in November and April of each fiscal year. The FY25 budget for property tax revenue is $21.2 million of which $11.9 million (56%) has been received as of March 31, 2025. Much of the annual property tax revenue is received in the second

half of the fiscal year, including the annual ERAF payment. At this time, property tax revenue is projected to come in at the budgeted amount.

Utility Users Tax (UUT) - Utility taxes are assessed against the value of energy and telecommunications, such as gas, electricity, steam, cable, and phone charges. The current tax rates are 4.5% for telecommunications and 5% for gas and electricity. The City’s UUT revenues are received one month after the revenues are earned. The FY25 budget for utility user tax is $6.7 million, of which $5.0 million (75%) has been received as of March 31, 2025. Receipts to date represent revenue through the month of February 2025. The UUT is projected to exceed the budget by approximately $1.2 million, for a total year-end projection of $7.9 million.

Franchise Tax - The City receives franchise tax revenue from three franchise types, including gas and electric, cable tv, and garbage/refuse. The FY25 budget for franchise tax is $2.5 million, of which $0.8 million (33%) has been received as of March 31, 2025, which primarily reflects Recology franchise payments. The larger portion of franchise tax comes from PG&E, which remits payments once a year and is typically received in April and will be reported as part of the fourth quarter of the fiscal year. This revenue source is projected to come in line with the budget for FY25.

Transient Occupancy Tax (TOT) - The City’s TOT revenue comes from a 9% tax on hotel room rentals under 30 days, as well as from some of the RV parks in the City. The hotels pay approximately one month after the quarter ends. The FY25 budget for TOT is $2.0 million, of which $0.8 million (40%) has been received as of March 31, 2025.

Returns for the third quarter are expected to be received in April and will be reported in subsequent quarterly reports to the Council.

Business License - The FY25 budget for Business License fees is $0.8 million, of which $0.7 million (86%) has been received as of March 31, 2025. The business license revenue is tied to the timing of the annual renewal of the license and any new business licenses issued, typically in June and December of each year.

Other General Fund revenues - This category comprises departmental service charges, general administration charges, fines and forfeitures, and other intergovernmental revenues. The FY25 budget for this aggregate revenue category is $14.8 million, of which $10.5 million (71%) has been received as of March 31, 2025. At this time, this revenue is expected to come in as budgeted.

Expenditures
General Fund expenditures through the third quarter of FY25 total $53.3 million. This is approximately 68% of the amended budget of $78.9 million. The table below provides a breakdown by department and function comparing the actual expenditures for the first three quarters to the amended budget. Generally, departments are slightly below their expenditure target for this time of the fiscal year, which will result in typical year-end expenditure savings.

Non-General Fund
Revenues
The City has approximately 60 non-general funds. The information (revenues and expenditures) for these funds is presented in the table below in aggregate, by fund type, along with a brief description of what is included in these categories. Non-General Fund revenues received as of March 31, 2025, total $60.8 million or 49% of the amended budget of $124.8 million. Revenues received up to this point are usually under the 75% fiscal-year mark due to the timing of receipts, especially for special revenue and capital/development funds.

Special Revenues – The primary source of this fund type is intergovernmental funds in the manner of tax sharing or grants from Federal, State, County, and other regional governments. For the City of Gilroy, these Special Revenues provide funding for transportation (Gas Taxes, Vehicle Registration, and Measure B), public safety (Proposition 172 sales tax, Gang Prevention, and regional task forces), and community development (CDBG and housing) among others. The FY25 budget for Special Revenues is $13.8 million of which $5.0 million (36%) has been received as of March 31, 2025. Many of these revenues are based on quarterly claims submitted by staff; therefore, it is normal for this type of revenue to be received in the next quarter than when it was earned.

Recreation – The Recreation Fund receives an annual allocation of $1.5 million from the General Fund in addition to the revenues it acquires from charges for services or grants related to recreation programs. The services provided by Recreation are seasonal, typically most active during spring and summer. The FY25 budget for Recreation revenue is $2.3 million of which $1.7 million (74%) has been received as of March 31, 2025.

Capital/Development Impact Funds – Revenues in the Capital and Development Impact Funds are primarily generated by new development approvals and the required contributions to offset infrastructure impacts. Revenue depends on the size and impact of the development and the timing of the project; therefore, revenue is not evenly distributed throughout the fiscal year. The FY25 budget for Capital/Development Funds revenue is $52.6 million of which $11.2 million (21%) has been received as of March 31, 2025. In discussion with the Public Works Department, large development projects anticipated in FY25 have not commenced, and thus will likely not materialize in FY25.

Debt Service – Debt Service funds receive their revenue from annual property tax levies and/or via interfund transfers from other funds and are typically aligned with the timing of the debt service payment. The FY25 budget for Debt Service Funds revenue is $5.0 million, of which $3.3 million (66%) has been received as of March 31, 2025. The property tax levies for the Library Bond debt service are received similar to the General Fund property tax distribution, with the majority of it in Q2 through Q4.

Internal Service – Internal Service Funds (Information Technology (IT), Fleet, Facilities, Worker’s Compensation, and Liability Funds) primarily receive their revenue from charges to other departments and funds in the City. The FY25 budget for Internal Service Funds revenue is $18.0 million, of which $12.4 million (69%) has been received as of March 31, 2025. These charges are assessed based on the budget, and it is expected that the full budgeted amount will be received.

Sewer – The FY25 budget for Sewer revenue is $18.2 million, of which $14.4 million (79%) has been received as of March 31, 2025. The Sewer Fund is tracking slightly above budget for the period. The Sewer Enterprise Fund generates its revenue from utility user charges. At this time, it is expected that the revenue will come in above budget.

Water – The FY25 budget for Water revenue is $14.8 million, of which $12.9 million (87%) has been received as of March 31, 2025. The Water Fund is tracking above budget for the period. Like the Sewer Fund, the Water Fund generates its revenues from utility user charges and it fluctuates based on consumption levels. At this time, it is expected that the revenue will come in above the budget.

Expenditures
Non-General Fund expenditures as of March 31, 2025 total $55.1 million or 36% of the amended budget of $154.0 million. The table below presents the Non-General Fund expenditures by Fund Type.

Special Revenues – The primary expenditures in this fund type are for roads and sidewalk infrastructure, followed by grant-related expenditures for the Police Department. As of March 31, 2025, expenditures are at $3.4 million (21%) of the budgeted amount of $16.1 million. It is anticipated that these funds will be encumbered and/or expensed in the fourth quarter of the fiscal year, as several key projects are out for bid and subsequently pending award.

Recreation – As of March 31, 2025, expenditures are at $1.2 million (52%) of the budgeted amount of $2.2 million. The services provided by Recreation are seasonal, typically most active during spring and the summer therefore staff expects funds to be encumbered and expenditures to occur in the fourth quarter of the fiscal year.

Capital/Development – As of March 31, 2025, expenditures are at $9.3 million (21%) of the budgeted amount of $44.0 million. The below target spending is primarily in the capital outlay. Several capital projects are currently in their design phases. It is anticipated that these funds will be encumbered and/or expended in the fourth quarter of the fiscal year. A notable underspending is due to the Ice Center project, which was anticipated to commence construction in FY25, and is not expected to occur in next

fiscal year.

Debt Service – As of March 31, 2025, expenditures are at $4.4 million (89%) of the budgeted amount of $4.9 million. The debt service payments typically include semiannual interest payments, and one annual principal payment. These expenses are expected to come in at budgeted levels.

Internal Service - As of March 31, 2025, expenditures are at $11.6 million (49%) of the budgeted amount of $23.7 million. The City’s internal services funds are IT, Fleet, Facilities, Equipment Outlay, Worker’s Compensation, and Liability Funds. These expenses are expected to come in under budgeted levels, primarily in capital outlay for the two fire stations renovations, which are now expected to occur in the next fiscal year.

Sewer – As of March 31, 2025, expenditures are at $13.9 million (52%) of the budgeted amount of $26.5 million. Approximately $9.8 million of this budget is related to the operations of the South County Regional Wastewater Authority and the Plant’s Expansion project, which is currently under construction. The fund is expected to come in under budget, primarily in capital outlay for projects that will not be completed in the next fiscal year.

Water – As of March 31, 2025, expenditures are at $11.2 million (31%) of the budgeted amount of $36.5 million. Approximately $19.1 million of this budget is related to capital outlay projects, several of which are currently in their design phases, and the fund is expected to come in under budget primarily in capital outlay for projects that will enter the construction phase in the next fiscal year.

Budget Adjustments
As part of the ongoing monitoring of actual expenses against the adopted budgets, Finance is recommending budget adjustments be made to the various funds listed below. These adjustments align the budgets to the year-end projected needs of the Departments in their current operations.

FUND
2025

AMENDED
BUDGET
2025

YEAR-END

PROJECTION
BUDGET

ADJUSTMENT
229 - 3,000 3,000
250 388,995 478,109 89,114
500 1,843,082 1,844,295 1,213
FY25 Recommended Budget Adjustments

Fund 229 – The Fund had no planned expenditures at the FY25 budget adoption.

However, a nominal amount of $3,000 is intended to be utilized for the Special Operations Division of the Police Department in the current fiscal year.

Fund 250 – The Fund has budgeted expenditures of $388,995. In FY26 and FY27 budget development processes, it was determined that the Fund will require a budget adjustment of approximately $89,000. The adjustment is primarily related to a refund of overpayment on a Below Market Rate (BMR) housing sale in the prior year, erroneously remitted by the escrow company.

Fund 500 - the budget adjustment of the nominal $1,213 is recommended to account for higher-than-expected arbitrage and consultant fees required for the overall administration of the Gilroy Library’s Bonded debt.

ALTERNATIVES
There are no recommended alternatives to the receipt of the Third Quarter Report for FY25. Council could refuse to approve the budget amendment. This is not recommended as the expenditures have been experienced and the budget amendments are needed to balance the funds.

FISCAL IMPACT/FUNDING SOURCE
The fiscal impact of the budget amendments proposed include $3,000 in Fund 229, $89,114 in Fund 250, and $1,213 in Fund 500.

Attachments:

1. Draft Resolution - FY25 Budget Adjustments per Q3

RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY

AMENDING THE BUDGET FOR THE CITY OF GILROY FOR FISCAL
YEAR 2025
WHEREAS, the City Administrator prepared and submitted to the City Council a budget for the City of Gilroy for Fiscal Years 2024 and 2025, and the City Council carefully examined, considered and adopted the same on June 5, 2023; and
WHEREAS, City Staff has prepared and submitted to the City Council a proposed amendment to said budget for Fiscal Year 2025 for the City of Gilroy in the staff report dated June 2, 2025, for the third quarter budget update; and
WHEREAS, the City Council has carefully examined and considered the same and is satisfied with said budget amendments.

NOW, THEREFORE, BE IT RESOLVED that appropriations to the expenditure accounts for Fiscal Year 2025 are hereby increased by $3,000 in the Special Enforcement Ops Fund (F229), by $89,114 in the Housing Trust Fund (F250), by $1,213 in the Gilroy Community Library Fund (F500).

PASSED AND ADOPTED this 2nd day of June 2025 by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

APPROVED:
______________________________
Greg Bozzo, Mayor
ATTEST:

Bryce Atkins, Acting City Clerk

City of Gilroy

STAFF REPORT
Agenda Item Title: Adopt a Resolution Approving an Agreement with Caltrans for the Maintenance of Emergency Vehicle Detection Systems (EVDS) on State Highways in the City of Gilroy and
Authorizing the City Administrator to Execute the Agreement Meeting Date: June 2, 2025
From: Jimmy Forbis, City Administrator
Department: Public Works
Submitted by: John Doughty, Public Works Director
Prepared by: Julie Oates, Engineer
STRATEGIC PLAN GOALS: Maintain and Improve City Infrastructure

RECOMMENDATION

1. Adopt a resolution approving the Agreement for the Maintenance of Emergency Vehicle Detection Systems (EVDS) in the City of Gilroy.

2. Authorize the City Administrator to execute the Agreement.

EXECUTIVE SUMMARY
The City of Gilroy currently maintains the intersection safety lighting and traffic signals (including emergency vehicle detection systems (EVDS) where applicable) at the 11 Caltrans-owned signalized intersections along State Route 152 from Santa Teresa Blvd to the US101/Leavesley Rd interchange. Nine of these 11 intersections are equipped with EVDS to enable first-response vehicles to request traffic signal preemption.

As part of the permitting process for two future traffic signals on First Street, Caltrans is enacting their new policy which requires local agencies to enter into a separate agreement for the maintenance of EVDS. The new agreement will formalize the City’s maintenance responsibilities at the intersections that are already equipped with EVDS and maintained by the City, and will add EVDS-maintenance responsibilities at EVDSequipped intersections that the City does not currently maintain.

The Agreement was provided by Caltrans and is similar to other agreements and

amendments between Caltrans and other public agencies across the state. As such, the adoption of this resolution and agreement are formalities that require concurrence from the City. Staff recommends the City Council adopt the resolution to approve the Agreement and authorize the City Administrator to execute the Agreement.

BACKGROUND
The City of Gilroy and the State of California Department of Transportation (Caltrans) have entered into similar agreements in the past, such as the 1990 “Agreement for the Maintenance of State Highways in the City of Gilroy”, which delegated to the City of Gilroy the maintenance of the intersection safety lighting and traffic signals (including emergency vehicle detection systems (EVDS) where applicable) at the 11 signalized intersections along State Route 152 from Santa Teresa Blvd to the US101/Leavesley Rd interchange. Nine of these 11 intersections are equipped with EVDS to enable firstresponse vehicles to request traffic signal preemption. This same equipment can also be programmed to allow transit preemption. Two of these 11 intersections (First St/Westwood Dr and First St/Miller Ave/Wayland Ln) are not currently equipped with EVDS.

There are two new traffic signals (First St/Kern Ave and First St/Kelton Dr) currently in design on First Street (SR152). When completed, these traffic signals (including EVDS and intersection safety lighting) will also be maintained by the City of Gilroy. Since the two new traffic signals will be in Caltrans’ right-of-way, City Staff are currently working with Caltrans on the permitting process for the two new traffic signals.

As part of the permitting process for the two new traffic signals, Caltrans is enacting their new policy which requires local agencies to enter into a separate agreement for the maintenance of EVDS. The new agreement will formalize the City’s maintenance responsibilities at the intersections that are already equipped with EVDS and maintained by the City, and will add EVDS-maintenance responsibilities at EVDSequipped intersections that the City does not currently maintain. The City entered into a three-year maintenance agreement with Cal-West Lighting and Signal Maintenance, Inc. in 2024. The scope of work includes maintenance of EVDS. Staff will monitor the costs associated with expanded maintenance on the newly added facilities to ascertain if supplemental funding will be needed for FY26 and FY27.

ANALYSIS
The new Agreement expands the City’s maintenance responsibilities to include the EVDS at 5 additional intersections under Caltrans’ jurisdiction (the SR152/Camino Arroyo intersection, 2 intersections at the SR152/US101 Tenth St interchange, and 2 intersections at the US101/Monterey Rd interchange). A summary of the intersections included in the EVDS Maintenance Agreement is attached to this report.

FISCAL IMPACT/FUNDING SOURCE
The City is already paying for the maintenance of EVDS at 11 intersections along SR152 (from Santa Teresa Blvd to the US101/Leavesley Rd interchange). The maintenance of the EVDS at 5 additional intersections is estimated to cost approximately $5,000 per year and will be incorporated within the City's existing Signal and Streetlight Maintenance contract, which is funded by Gas Taxes (Fund 205).

Attachments:

1. Resolution EVDS Maintenance Agmt

2. PSMA_SCL_GILROY_EVDS_Final 5-9-2025

3. EVDS Agreement Summary

RESOLUTION 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GILROY APPROVING THE EMERGENCY VEHICLE

DETECTION/PRE-EMPTION SYSTEM (EVDS)

MAINTENANCE AGREEMENT BETWEEN THE CITY

OF GILROY AND THE STATE OF CALIFORNIA AND

AUTHORIZING THE CITY ADMINISTRATOR TO

EXECUTE THE AGREEMENT
WHEREAS, California Department of Transportation (Caltrans) Encroachment Permits are required before any local project can be built within Caltrans right-of-way and Caltrans Encroachment Permits stipulate the Maintenance Agreements detailing obligations for the local agency to maintain local facilities within Caltrans right-of-way must be executed before the start of construction; and
WHEREAS, it is in the best interest of the City of Gilroy to enter inter certain Agreements in order to facilitate the desired construction of new traffic signal improvements at the intersections of First Street (SR152)/Kern Avenue and First Street (SR152)/Kelton Drive; and
WHEREAS, it is the policy of Caltrans for local agencies to enter into certain Agreements for the operation, maintenance, repair, replacement, removal, and relocation of Emergency Vehicle Detection/Pre-Emption Systems (EVDS) at facilities within State right-of-way which are the responsibility of the City to maintain; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Gilroy hereby approves:

1. The Emergency Vehicle Detection/Pre-Emption System (EVDS) Maintenance Agreement between the State of California, acting by and through the Department of Transportation, and the City of Gilroy.

2. The City Administrator or his designee is hereby authorized and directed to sign all necessary documents on behalf of the City of Gilroy.

3. The City Clerk’s Office is hereby authorized and directed to attest the signature of the City Administrator on the Agreement.

4. That a true copy of said Agreement is attached hereto and incorporated herein by reference.

PASSED AND ADOPTED by the City Council of the City of Gilroy at a regular meeting duly held on the 2nd day of June 2025 by the following roll call vote AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

APPROVED:

Greg Bozzo, Mayor
ATTEST:
_______________________
Bryce Atkins, City Clerk’s Office

EMERGENCY VEHICLE DETECTION SYSTEM (EVDS)
04-SCL-VAR-VAR
1 EMERGENCY VEHICLE DETECTION/PRE-EMPTION SYSTEM (EVDS) MAINTENANCE

AGREEMENT WITH CITY OF GILROY
This AGREEMENT is made effective on ___________________, by and between the State of California, acting by and through the Department of Transportation, hereinafter referred to as “STATE” and the CITY of Gilroy; hereinafter referred to as “CITY”; and collectively referred to as “PARTIES”.

SECTION I

RECITALS

1. EMERGENCY VEHICLE DETECTION/PRE-EMPTION SYSTEM ("EVDS") was installed under Encroachment Permit on State Route(s)all identified under Exhibit A, which is attached and has been made part of this AGREEMENT. EVDS equipment is owned and operated by CITY for the purpose of enabling first-response vehicles to request traffic signal preemption at equipped intersections. This includes but is not limited to associated communication equipment (wireless and similar), supporting electrical network, wireless backbone infrastructure and associated hardware and software within locations identified in Exhibit A.

2. This AGREEMENT and the Encroachment Permit define the responsibilities of CITY including but not limited to, operations, maintenance, repair, replacement, removal, and relocation of EVDS.

3. This AGREEMENT specifies the CITY’s costs associated with the operation, maintenance, repair, replacement, removal, and relocation of EVDS at locations listed in Exhibit A.

4. In this AGREEMENT, the term "STATE Representative" shall refer to a STATE representative from the Electrical Maintenance or Signal Operations group.

NOW THEREFORE, IT IS AGREED AS FOLLOWS:

SECTION II

AGREEMENT

1. Exhibit A lists and describes the facilities within STATE right of way which are the responsibility of the CITY to maintain in accordance with this Agreement.

EMERGENCY VEHICLE DETECTION SYSTEM (EVDS)
04-SCL-VAR-VAR
2 2. If there is mutual agreement on a change in the maintenance responsibilities between PARTIES, the PARTIES can revise Exhibit A through a mutual written execution of the exhibit.

3. CITY must obtain the necessary Encroachment Permits from STATE’s District 04 Encroachment Permit Office prior to entering STATE right of way to perform CITY maintenance responsibilities. This permit will be issued at no cost to CITY.

4. CITY is strictly prohibited from accessing the STATE's controller cabinet unless accompanied by a STATE Representative.

5. EMERGENCY VEHICLE DETECTION/PRE-EMPTION SYSTEM ("EVDS") is constructed as a permitted encroachment within STATE’s right of way at the locations listed on Exhibit A. CITY is solely responsible for, but not limited to the operation, relocation, removal, and maintenance of EVDS.

5.1. CITY, at CITY expense, will own, inspect and maintain the EVDS equipment, including all components within the controller cabinet, any components attached to a signal pole or mast arm, and other related components; the phasing and timing will be as directed by the STATE Representative.

5.2. Upon replacement or maintenance of EVDS, CITY maintenance personnel, STATE Representative, and local emergency services personnel will conduct joint operational tests. A representative of the EVDS supplier should also be present to provide technical assistance during the initial operational tests.

5.3. In addition to regular inspection and maintenance, all costs of repairing or replacing damaged or missing EVDS equipment is the responsibility of the CITY.

5.4. CITY will provide maintenance personnel who will be available to respond without delay to emergency calls. Contact email and phone number are the following:

EVDS: After hours emergencies: 408-846-0350; During working hours: 408-846-0223 or [email protected]__

5.5. CITY shall be responsible for all respective costs associated with any damage(s) to STATE-owned infrastructure caused by the CITY’s operation and maintenance activities of EVDS.

5.6. CITY shall not alter, adjust, modify, remove, replace, disconnect, activate, or deactivate STATE equipment without written authorization from STATE.

EMERGENCY VEHICLE DETECTION SYSTEM (EVDS)
04-SCL-VAR-VAR
3 5.7. CITY will notify, in writing, the STATE Representative a minimum fifteen (15) working days prior to any change in the EVDS.

6. LEGAL RELATIONS AND RESPONSIBILITIES

6.1. Nothing within the provisions of this Agreement is intended to create duties or obligations to or rights in third parties not parties to this Agreement or to affect the legal liability of a PARTY to the Agreement by imposing any standard of care with respect to the operation and maintenance of STATE highways and local facilities different from the standard of care imposed by law.

6.2. Neither CITY nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by STATE, under or in connection with any work, authority or jurisdiction conferred upon STATE under this Agreement. It is understood and agreed that STATE shall fully defend, indemnify and save harmless CITY and all of their officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including, but not limited to, tortious, contractual, inverse condemnation or other theories or assertions of liability occurring by reason of anything done or omitted to be done by STATE under this Agreement.

6.3. Neither STATE nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction conferred upon CITY under this Agreement. It is understood and agreed that CITY shall fully defend, indemnify and save harmless STATE and all of its officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including but not limited to, tortious, contractual, inverse condemnation or other theories or assertions of liability occurring by reason of anything done or omitted to be done by CITY under this Agreement.

7. PREVAILING WAGES:

7.1. Labor Code Compliance- If the work performed under this Agreement is done under contract and falls within the Labor Code section 1720(a)(1) definition of a "public works" in that it is construction, alteration, demolition, installation, or repair; or maintenance work under Labor Code section 1771. CITY must conform to the provisions of Labor Code sections 1720 through 1815, and all applicable provisions of California Code of Regulations found in Title 8, Chapter 8, Subchapter 3, Articles 1-7. CITY agrees to include prevailing wage requirements

EMERGENCY VEHICLE DETECTION SYSTEM (EVDS)
04-SCL-VAR-VAR
4 in its contracts for public works. Work performed by CITY'S own forces is exempt from the Labor Code's Prevailing Wage requirements.

7.2. Requirements in Subcontracts - CITY shall require its contractors to include prevailing wage requirements in all subcontracts when the work to be performed by the subcontractor under this Agreement is a "public works" as defined in Labor Code Section 1720(a)(1) and Labor Code Section 1771. Subcontracts shall include all prevailing wage requirements set forth in CITY's contracts.

8. INSURANCE - CITY and its contractors shall maintain in force, during the term of this agreement, a policy of general liability insurance, including coverage of bodily injury liability and property damage liability, naming the STATE, its officers, agents and employees as the additional insured in an amount of $1 million per occurrence and $2 million in aggregate and $5 million in excess. Coverage shall be evidenced by a certificate of insurance in a form satisfactory to the STATE that shall be delivered to the STATE with a signed copy of this Agreement.

9. TERMINATION - This Agreement may be terminated by mutual written consent by PARTIES or by STATE for cause., CITY’s failure to comply with the provisions of this Agreement may be grounds for a Notice of Termination by STATE.

10. TERM OF AGREEMENT - This Agreement shall become effective on the date first shown on its face sheet and shall remain in full force and effect until amended or terminated as set forth in Article 9 above.

PARTIES are empowered by Streets and Highways Code Section 114 and 130 to enter into this Agreement and have delegated to the undersigned the authority to execute this Agreement on behalf of the respective agencies and covenants to have followed all the necessary legal requirements to validly execute this Agreement.

EMERGENCY VEHICLE DETECTION SYSTEM (EVDS)
04-SCL-VAR-VAR
5 IN WITNESS WHEREOF, the PARTIES hereto have set their hands and seals the day and year first above written.

THE CITY OF GILROY STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION
Initiated and Approved
By: ___________________________

CITY Administrator
By: ___________________________

LEAH BUDU
Deputy District Director
Maintenance District 04
ATTEST:

By: __________________________

CITY Clerk
By: __________________________

CITY Attorney

EXHIBIT A

EMERGENCY VEHICLE DETECTION/PRE-EMPTION SYSTEM (EVDS)
Caltrans ("STATE") and City of GILROY ("CITY")
Effective __________________

LOCATIONS
CITY-Owned, operated, and Maintained
Route and PM Location Type of Facility
04-SCL-152-PM7.93 FIRST ST. & SANTA TERESA EVDS
04-SCL-152- PM8.08 FIRST ST. & KELTON DR EVDS
04-SCL-152-PM8.25 FIRST ST. & WESTWOOD DR. EVDS
04-SCL-152-PM8.35 FIRST ST. & KERN AVE. EVDS
04-SCL-152-PM8.62 FIRST ST. & WREN AVE. EVDS
04-SCL-152-PM8.90 FIRST ST & MILLER
AVE./WAYLANE LN.

EVDS
04-SCL-152-PM9.30 FIRST ST. & CHURCH ST. EVDS
04-SCL-152-PM9.43 FIRST ST. & MONTEREY ST. EVDS
04-SCL-152-PMM9.77 MONTEREY ST. & LEAVESLEY RD. EVDS
04-SCL-152-PMM9.96 LEAVESLEY RD. & FOREST ST. EVDS
04-SCL-152-
PMM10.11
LEAVESLEY RD. & MURRAY AVE. EVDS
04-SCL-152-
PMM10.22
LEAVESLEY RD. & US101 SB

ON/OFF RAMPS
EVDS
04-SCL-152 (101)-
PMR10.04 (R7.54)
LEAVESLEY RD. & US101 NB

RAMP AND SAN YSIDRO
AVE.

EVDS
04-SCL-101 (152) -
PMR6.07 (R9.90)
US101 SB ON/OFF RAMPS & E.
10TH ST.

EVDS
04-SCL-101 (152)-
PMR6.05 (R10.03)
US101 NB OFF RAMP/SR152

PACHECO PASS HWY
EVDS
04-SCL-152-PM10.39 SR152 PACHECO PASS HWY &
CAMINO ARROYO DR.

EVDS
04-SCL-101-PM4.95 US101 NB ON/OFF RAMPS &

MONTEREY ST/BOLSA

RD/TRAVEL PARK CIR
EVDS
04-SCL-101-PM5.07 US101 SB ON/OFF RAMPS &
MONTEREY ST.

EVDS

CERTIFICATE OF COVERAGE
This Cer)ficate of Coverage is used as a ma5er of informa)on only and confers no rights upon the Cer)ficate Holder. This Cer)ficate of Coverage does not amend, extend, or alter the coverage afforded by the memoranda of coverages listed below.

DATE (MM/DD/YYYY)
JOINT POWERS AUTHORITY (JPA) JPA MEMBER (Covered Party) This is to cer)fy that the Municipal Pooling Authority of Northern California (MPA) memoranda of coverages listed below have been issued to the Covered Party named above for the period indicated. The coverage is in effect and is provided through par)cipa)on in a risk sharing joint powers authority. Notwithstanding any requirement, term, or condi)on of any contract or other document with respect to which this Cer)ficate of Coverage may be used or may pertain, the coverages afforded by the memoranda of coverages described herein are subject to all the terms, exclusions, and condi)ons of such memoranda of coverages listed below.

TYPE OF COVERAGE ADDL

INSR LIMIT OF LIABILITY / EACH OCCURRENCE
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EVENT / RESTRICTIONS / SPECIAL ITEMS:

CERTIFICATE HOLDER
MPA CERTIFICATE OF COVERAGE (11/20224) ecertsonline © 2024 All rights reserved.

CANCELLATION
Should any of the above coverages for the Covered Party be changed or withdrawn prior to the expira)on date issued above, MPA will endeavor to mail 30 days wri5en no)ce to the Cer)ficate Holder, but failure to mail such no)ce shall impose no obliga)on or liability of any kind upon MPA, its agents, or representa)ves.

AUTHORIZED REPRESENTATIVE:

AUTO

COMPREHENSIVE / COLLISION

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OTHER

EXPIRATION
12:01a.m.
$
$
$
$
$
$
$
$
$
$
$

BODILY INJURY, PROPERTY DAMAGE, PERSONAL INJURY COMBINED

SUBJECT TO COVERAGE LIMITS, TERMS, AND CONDITIONS
SIR
EMPLOYERS’ LIABILITY

PER STATUTORY LIMITS
$

EFFECTIVE
(MM/DD/YYYY) POLICY NUMBER
CERTIFICATE NUMBER:

N/A

BODILY INJURY, PROPERTY DAMAGE, PERSONAL INJURY COMBINED $
$
$

ALL OTHER VEHICLES

POLICE VEHICLES DEDUCTIBLE

LIMIT OF LIABILITY
CONTACT NAME:

PHONE:

FAX:

GENERAL LIABILITY

AUTOMOBILE LIABILITY

EACH OCCURRENCE

EACH OCCURRENCE

AGGREGATE
Erwin Chang
3/27/2025
Municipal Pooling Authority of Northern California
Municipal Pooling Authority of Northern California
P.O. Box 67
Walnut Creek, CA 94597
925-943-1100
925-946-4183
California Department of Transportation District 4
Attn: Leah Budu, Deputy District Director
111 Grand Avenue
Oakland CA 94563
Auto Liability as respects the maintenance agreement between the City of Gilroy and the State of California for and It is hereby agreed that State of California, its officers, agents and employees are named as additional covered parties for General and Auto and Emergency Vehicle Detection/ Pre-Emption System (EVDS). 84574664
City of Gilroy
7351 Rosanna Street
Gilroy CA 95020
✓ MPA24-25 6/30/2024 6/30/2025 1,000,000
2,000,000
✓ MPA24-25 6/30/2024 6/30/2025 1,000,000
84574664 | 24/25 GL AL AU WC w/ Aggregate | Excl:WC Auto | Emily Dalske | 3/27/2025 11:28:32 AM (PDT) | Page 1 of 1 This certificate cancels and supersedes ALL previously issued certificates. Page 48 of 546

CALIFORNIA AFFILIATED RISK MANAGEMENT AUTHORITIES

MEMORANDUM OF COVERAGE

LIABILITY COVERAGE

DECLARATIONS
Memorandum Number: CARMA 2024-GL
Member: Vector Control Joint Powers Agency and their members participating in their Liability Program
Coverage Period: July 1, 2024 to July 1, 2025
12:01 a.m. Pacific Time
Retained Limit: $1,000,000 ultimate net loss each occurrence Pooled Coverage Limit: $9,000,000 ultimate net loss each occurrence Reinsurance/Excess Coverage Policies and Limits (Purchased but not backed by CARMA):
2024-2025 Limit Policy #
Safety National Casualty Corporation (Reinsurance)
5m x 10m SIR
$20m policy aggregate
(except AL) FCA4068276
Continental Indemnity Company (Reinsurance)

2.5m x 15m
$10m policy aggregate
(except AL) JCI24NPX-01049-04
Everest Reinsurance Company (Reinsurance)
5m x 17.5m
$20m policy aggregate
(except AL) FC10059430-2024
Upland Specialty Insurance Company (Reinsurance)
2m x 22.5m
$8m policy aggregate
(except AL) USXPEO668324
Allied World National Assurance Company (Excess Insurance) 5m x 24.5m
$20 policy aggregate
(except AL) 0312-9544
Schedule of Endorsement: CARMA Endorsement 1
This DECLARATIONS page, together with the MEMORANDUM OF COVERAGE and ENDORSEMENTS, if any, form the full and complete coverage between CARMA and the Member.

Words with special meaning are shown in bold face and are explained in the Definitions Section.

LIABILITY MEMORANDUM OF COVERAGE
Signed by: _____________________________________ July 1, 2024

AUTHORIZED REPRESENTATIVE DATE

CALIFORNIA AFFILIATED RISK MANAGEMENT AUTHORITIES

MEMORANDUM OF COVERAGE

LIABILITY COVERAGE

DECLARATIONS
Memorandum Number: CARMA 2024-GL
Member: Pooled Liability Assurance Network Joint Powers Authority and their members participating in their Liability Program
Coverage Period: July 1, 2024 to July 1, 2025
12:01 a.m. Pacific Time
Retained Limit: $1,000,000 ultimate net loss each occurrence Pooled Coverage Limit: $9,000,000 ultimate net loss each occurrence Reinsurance/Excess Coverage Policies and Limits (Purchased but not backed by CARMA):

NOT APPLICABLE FOR THE 2024-2025 PROGRAM YEAR
Schedule of Endorsement: CARMA Endorsement 1
This DECLARATIONS page, together with the MEMORANDUM OF COVERAGE and ENDORSEMENTS, if any, form the full and complete coverage between CARMA and the Member.

Words with special meaning are shown in bold face and are explained in the Definitions Section.

LIABILITY MEMORANDUM OF COVERAGE
Signed by: _____________________________________ July 1, 2024

AUTHORIZED REPRESENTATIVE DATE

CALIFORNIA AFFILIATED RISK MANAGEMENT AUTHORITIES
(CARMA)

MEMORANDUM OF COVERAGE
FOR THE 2024-25 PROGRAM YEAR
EFFECTIVE JULY 1, 2024
MEMORANDUM NUMBER – CARMA 2024-GL

MEMORANDUM OF COVERAGE

FOR THE

CALIFORNIA AFFILIATED RISK MANAGEMENT AUTHORITIES
(CARMA)

TABLE OF CONTENTS

SECTION I - COVERAGE ........................................................................................................... 3 SECTION II - DEFINITIONS....................................................................................................... 3 SECTION III - DEFENSE AND SETTLEMENT ...................................................................... 10 SECTION IV - CARMA'S LIMIT OF COVERAGE ................................................................. 10 SECTION V - COVERAGE PERIOD AND TERRITORY ........................................................ 11 SECTION VI - EXCLUSIONS ................................................................................................... 11 SECTION VII - CONDITIONS ................................................................................................... 17

CARMA 2024-GLPage 3

MEMORANDUM OF COVERAGE

FOR THE

CALIFORNIA AFFILIATED RISK MANAGEMENT AUTHORITIES
(CARMA)
In consideration of the payment of the deposit premium, the Authority agrees with the Covered Parties as follows:

SECTION I – COVERAGE
The Authority will pay up to the Limit of Coverage those sums for Ultimate Net Loss in excess of $1,000,000 that the Covered Parties pay out of their own funds, unless otherwise provided herein, as Damages because of Bodily Injury, Non-Employment Sexual Abuse, Property Damage, Personal Injury, or Public Officials Errors and Omissions as those terms are herein defined and to which this agreement applies, caused by an Occurrence during the Coverage Period, except as otherwise excluded.

This Memorandum of Coverage does not provide insurance, but instead provides for pooled risk sharing. This Memorandum is a negotiated agreement amongst the Members of the Authority and none of the parties to the Memorandum is entitled to rely on any contract interpretation principles that require interpretation of ambiguous language against the drafter of such Memorandum. This Memorandum shall be applied according to the principles of contract law, giving full effect to the intent of the Members of the Authority, acting through the Board of Directors in adopting this Memorandum of Coverage. As the Authority is not an insurer, it has no obligation to provide “Cumis” counsel to a Covered Party in disputed coverage situations under Civil Code §2860.

SECTION II - DEFINITIONS

1. "Aircraft" means a vehicle designed for the transportation of persons or property principally in the air. Aircraft does not mean an Unmanned Aircraft.

2. “Authority” means the California Affiliated Risk Management Authorities.

3. "Automobile" means a land motor vehicle, trailer, or semi-trailer.

4. "Bodily Injury" means bodily injury, sickness, disease, or emotional distress sustained by a person, including death resulting from any of these at any time. Bodily Injury includes Damages claimed by any person or organization for care, loss of services, or death resulting at any time from the Bodily Injury. However, Bodily Injury does not include harm of any kind arising from, connected with or resulting from Non-Employment Sexual Abuse.

5. "Coverage Period" means that term prescribed for coverage by the Authority as set forth in the Declarations page.

6. “Covered Indemnity Contract” means that part of any contract or agreement pertaining to the Covered Party’s routine governmental operations under which the Covered Party assumes the tort liability of another party to pay for Bodily Injury or Property Damage to

CARMA 2024-GLPage 4
a third person or organization. This definition applies only to tort liability arising out of an Occurrence to which this agreement applies. Tort liability means a liability that would be imposed by law in the absence of any contract or agreement.

7. "Covered Party" means:
(a) A Member of the Authority. This includes all entities named in its Declarations page, including any and all commissions, agencies, districts, authorities, boards (including the governing board), or similar bodies coming under the Member's direction or control, or for which the Member's board members sit as the governing body, except a hospital board or commission, regardless of how such body is denominated.
(b) An Entity which is a member of a joint powers authority (JPA) which is a Member of the Authority herein, which Entity participates in said JPA's liability program.

This includes all Entities named in said JPA’s Declarations page, including any and all commissions, agencies, districts, authorities, boards (including the governing board), or similar bodies coming under such Entity’s direction or control, or for which the Entity's board member sits as the governing body, except a hospital board or commission, regardless of how such body is denominated. (c) Any Member or Entity or person identified as a Covered Party in a certificate of coverage to third parties duly issued by the Authority for Occurrences during the Coverage Period identified in the certificate of coverage, the Member or Entity or person is a Covered Party only for Occurrences arising out of the described activity.
(d) Any official, employee, or volunteer of a Member, Entity or person covered by (a), (b), or (c) herein, whether or not compensated, while acting in an official capacity for or on behalf of such Member or Entity or person including while acting on any outside board at the direction of such Member or Entity or person except a hospital board or commission, regardless of how such a body is denominated. (e) The Authority itself and its Board of Directors individually. (f) With respect to any Automobile owned or leased by a Member, or loaned to or hired for use by or on behalf of the Member, any person while using such Automobile and any person or organization legally responsible for the use thereof, provided the actual use is with the permission of the Member, but this protection does not apply to:
i. Any person or organization, or any agent or employee thereof, operating an Automobile sales agency, repair shop, service station, storage garage, or public parking place, with respect to an Occurrence arising out of the operation thereof;
ii. The owner or any lessee, other than the Member, of any Automobile hired by or loaned to the Member or to any agent or employee of such owner or

CARMA 2024-GLPage 5
lessee.
(g) No Member or Entity or person is a Covered Party with respect to the conduct of any current or past partnership, joint venture, or joint powers authority that is not shown as a named Covered Party in the Declarations; however, for any person (1) who is an official, employee, or volunteer of a Member or Entity covered by (a) or (b) herein, (2) who participates in the activities of the partnership, joint venture, or joint powers authority (or any separate agency or Entity created under any joint powers agreement by the named Member), and (3) who is acting for or on behalf of a Member or Entity covered by (a) or (b) herein at the time of the Occurrence, then coverage is afforded by this agreement. Such coverage will be in excess of and shall not contribute with any collectible insurance or other coverage provided to the other joint powers authority, Entity, or Member.
(h) Notwithstanding sections (d) and (e) above, the defense and indemnity coverage afforded by this agreement to a past or present official, employee, or volunteer of a Member or Entity is not broader than the Member's or Entity’s duty to defend and indemnify its official, employee, or volunteer pursuant to California Government Code Section 815, 815.3, 825 to 825.6, 995 to 996.6, inclusive, and any amendments thereof. If the Member or Entity which employs the official, employee, or volunteer is not obligated under the California Government Code to provide a defense, or to provide indemnity for a claim, or if said Member or Entity refuses to provide such defense and/or indemnity to said official, employee, or volunteer, then this agreement shall not provide any such defense or indemnity coverage to said official, employee, or volunteer. All immunities, defenses, rights, and privileges afforded to a Member or Entity under California Government Code Section 815, 815.3, 825 to 825.6, 995 to 996.6, inclusive, and any amendments thereof, shall be afforded to the Authority to bar any defense or indemnity coverage under this agreement to that Member's or Entity’s official, employee, or volunteer.

8. “Cyber Liability” means any liability arising out of or related to the acquisition, storage, security, use, misuse, disclosure, or transmission of electronic data of any kind, including, but not limited to, technology errors and omissions, information security and privacy, privacy notification cost, penalties for regulatory defense or penalties, website media content, disclosure or misuse of confidential information, failure to prevent unauthorized disclosure or misuse of confidential information, improper or inadequate storage or security or personal or confidential information, unauthorized access to computer systems containing confidential information, or transmission or failure to prevent transmission of a computer virus or other damaging material.

9. "Dam" means any artificial barrier, together with appurtenant works, which does or may impound or divert water, and which either (a) is 25 feet or more in height from the natural bed of the stream or watercourse at the downstream toe of the barrier, or from the lowest elevation of the outside limit of the barrier, if it is not across a stream, channel, or watercourse, to the maximum possible water storage elevation; or (b) has an impounding capacity of 50 acre-feet or more.

Any such barrier which is not in excess of 6 feet in height, regardless of storage capacity,

CARMA 2024-GLPage 6
or which has a storage capacity not in excess of 15 acre-feet, regardless of height, shall not be considered a Dam.

No obstruction in a canal used to raise or lower water therein or divert water there from, no levee, including but not limited to, a levee on the bed of a natural lake the primary purpose of which levee is to control floodwaters, no railroad fill or structure, no road or highway fill or structure, no tank constructed of steel or concrete or of a combination thereof, no tank elevated above the ground, no water or waste water treatment facility, and no barrier which is not across a stream channel, watercourse, or natural drainage area and which has the principal purpose of impounding water for agricultural use or storm water detention or water recharging or use as a sewage sludge drying facility shall be considered a Dam. In addition, no obstruction in the channel of a stream or watercourse which is 15 feet or less in height from the lowest elevation of the obstruction and which has the single purpose of spreading water within the bed of the stream or watercourse upstream from the construction for percolation underground shall be considered a Dam. Nor shall any impoundment constructed and utilized to hold treated water from a sewage treatment plant be considered a Dam. Nor shall any wastewater treatment or storage pond exempted from State regulations and supervision by Water Code Section 6025.5 be considered a Dam.

10. "Damages" means compensation in money recovered by a third party for loss or detriment it has suffered through the acts of a Covered Party or for liability assumed by the Covered Party under a Covered Indemnity Contract. Damages include (1) attorney fees not based on contract awarded against the Covered Party, (2) interest on judgments, or (3) costs, for which the Covered Party is liable either by adjudication or by compromise with the written consent of the Authority, if the fees, interest, or costs arise from an Occurrence to which this coverage applies.

11. "Defense Costs" means all fees and expenses incurred by any Covered Party, caused by and relating to the adjustment, investigation, defense, or litigation of a claim to which this coverage applies, including attorney's fees, court costs, premiums for appeal bonds, and interest on judgments accruing after entry of judgment. Defense Costs shall include adjusting expenses of a third-party claims administrator that are specifically identifiable with a claim subject to this coverage. Defense Costs shall include reasonable attorney fees and necessary litigation expenses incurred by or for a party other than the Covered Party, that are assumed by the Covered Party in a Covered Indemnity Contract where such attorney fees or costs are attributable to a claim for Damages covered by this Memorandum. Defense Costs shall include fees and expenses relating to coverage issues or disputes that arise after a written denial of coverage, between any Covered Party named in the Declarations and the Authority, if the Covered Party named in the Declarations prevails in such dispute. Defense Costs shall not include the office expenses, salaries of employees and officials, or expenses of the Covered Party or the Authority, or attorney fees or costs awarded to a prevailing plaintiff against the Covered Party.

12. "Limit of Coverage" shall be the amount of coverage stated in the declaration page or certificate of coverage, or sublimits as stated therein for each Covered Party per Occurrence, subject to any lower sublimit stated in this Memorandum. For each Occurrence, there shall be only one Limit of Coverage regardless of the number of

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claimants or Covered Parties against whom a claim is made. In the event that a structured settlement, whether purchased from or through a third-party, or paid directly by the Covered Party in installments, is utilized in the resolution of a claim or suit, the Authority will pay only up to the amount stated in the Declarations or certificate of coverage in present value of the claim, as determined on the date of settlement, regardless of whether the full value of the settlement exceeds the amount stated in the Declarations or certificate of coverage.

13. "Medical Malpractice" means the rendering of or failure to render any of the following services:
(a) Medical, surgical, dental, psychiatric, psychological counseling, x-ray, or nursing service or treatment or the furnishing of food or beverages in connection therewith; or any services provided by a health care provider as defined in Section 6146 (c), (2), (3), of the California Business and Professions Code. (b) Furnishing or dispensing of drugs or medical, dental, or surgical supplies or appliances.

Medical Malpractice does not include emergency medical services or first aid administered by employees, nor does it include advice or services rendered by a 911 emergency dispatcher.

14. "Member" shall mean any organization that is a party to the Agreement creating the California Affiliated Risk Management Authorities.

15. “Non-Employment Sexual Abuse” means actual or alleged unwelcome or offensive conduct of a sexual nature directed towards any claimant(s), including any sexual act, contact or touching of a sexual nature, sexual assault, abuse, molestation or harassment of a sexual nature, or verbal, written, recorded, or electronic correspondence, transmission or communication of a sexual nature alleged to have resulted in Damages.

16. "Nuclear Material" means Source Material, Special Nuclear Material, or Byproduct Material. "Source Material", "Special Nuclear Material", and "Byproduct Material" have the meanings given to them by the Atomic Energy Act of 1954 or in any law amendatory thereof.

17. "Occurrence" means:
(a) With respect to Bodily Injury or Property Damage: an accident, including continuous or repeated exposure to substantially the same generally harmful conditions, which results in Bodily Injury or Property Damage neither expected nor intended from the standpoint of the Covered Party. Loss of use of tangible property that is not physically injured shall be deemed to occur at the time of the Occurrence that caused it.

The inverse condemnation exception to Exclusion 9 under this Memorandum of Coverage is a temporary or permanent taking of third-party’s real or personal property resulting from

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a public work or public improvement system failure or, where a weather event acts upon or together with a public work or public improvement system which fails. The number of Occurrences shall be determined by whether the takings arise from or are the result of failure of one public work or improvement system (one Occurrence) or separate public work or public improvement systems in different locations (more than one Occurrence). (b) With respect to Non-Employment Sexual Abuse: a Covered Party's alleged vicarious or indirect liability exposure to any claimant(s) for Non-Employment Sexual Abuse related to or resulting from the Covered Party's failure to prevent, control, supervise, or warn of any such misconduct. All such acts of NonEmployment Sexual Abuse arising from substantially similar acts, conditions or causes, regardless of the number of Members, whether there is a single perpetrator or multiple perpetrators acting in concert, claims made, suits brought, persons or organizations making claims or bringing suits, victims, incidents, or locations at which Non-Employment Sexual Abuse is alleged to have taken place, shall be combined and treated as a single Occurrence with a date of loss determined to be the date when the sexual misconduct was first committed. (c) With respect to Personal Injury: an offense described in the definition of that term in this coverage agreement.
(d) With respect to Public Officials Errors and Omissions: any actual or alleged misstatement or misleading statement or act or omission as described in the definitions of the term in this coverage agreement.

18. "Personal Injury" means injury arising out of one or more of the following offenses:
(a) False arrest, detention or imprisonment, or malicious prosecution; (b) Abuse of legal process;
(c) Wrongful entry into, or eviction of a person from, a room, dwelling, or premises that a person occupies;
(d) Publication or utterance of material, including continuous or repeated, that slanders or libels a person or organization or disparages a person's or organization's goods, products or services, or oral or written publication of material that violates a person's right of privacy;
(e) Discrimination or violation of civil rights; and
(f) Injury resulting from the use of force for the purpose of protecting persons or property.

19. "Pollutants" means any solid, liquid, gaseous or thermal irritant or contaminant, including, but not limited to, smoke, vapor, soot, fumes, acids, alkalis, chemicals, airborne particles or fibers, electromagnetic fields, and waste. Waste includes materials to be recycled, reconditioned, or reclaimed. The term Pollutants as used herein does not mean potable

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water, agricultural water, water furnished to commercial users, or water used for fire suppression.

20. "Property Damage" means:
(a) Physical injury or destruction of tangible property, including all resulting loss of use of that property; or
(b) Loss of use of tangible property that is not physically injured or destroyed.

21. "Public Officials Errors and Omissions" means any (including continuous or repeated) actual or alleged misstatement or misleading statement or act or omission by any Covered Party (individually or collectively) arising in the course and scope of their duties with the Covered Party or claimed against them solely by reason of their being or having been public officials or employees, and which results in damage neither expected nor intended from the standpoint of the Covered Party. All claims involving the same misstatement or misleading statement or act or omission or a series of contiguous or interrelated misstatements or misleading statements or acts or omissions will be considered as arising out of one Occurrence.

22. "Retained Limit" means the amount, identified in the applicable Declaration or certificate, of Ultimate Net Loss for which the Covered Party pays out of its own funds, unless otherwise provided herein, before the Authority is obligated to make payment, subject to the following:
(a) For each Occurrence, there shall be only one Retained Limit regardless of the number of claimants or Covered Parties against whom a claim is made. (b) Payment of the Retained Limit shall be apportioned among the Covered Parties in accordance with their proportionate shares of liability. If the payment is for a settlement, the Retained Limit shall be apportioned among the Covered Parties, in accordance with the respective parties' agreed upon or court-determined share of liability. In the event that the apportionment requires court determination, the Covered Parties will pay all costs of the Authority in seeking such determination, including its attorney's fees in proportion to the court's determination of liability.

23. “Unmanned Aircraft” means an aircraft (with its aerial system or control device) that is not designed, manufactured, or modified after manufacture to be controlled directly by a person from within or on the aircraft.

24. “Ultimate Net Loss” means the sums actually paid by the Covered Parties comprising the total of all Defense Costs and all Damages.

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SECTION III - DEFENSE AND SETTLEMENT
The Authority shall have no duty to assume charge of investigation or defense of any claim.

However, the Authority, at its own expense, shall have the right to assume the control of the negotiation, investigation, defense, appeal, or settlement of any claim the Authority determines, in its sole discretion, to have reasonable probability of resulting in an Ultimate Net Loss in excess of the applicable Retained Limit. The Covered Party shall fully cooperate in all matters pertaining to such claim or proceeding.

If the Authority assumes the control of the handling of a claim, the Covered Parties shall be obligated to pay at the discretion of the Authority any sum necessary for the defense and settlement of a claim, or to satisfy liability imposed by law, up to the applicable Retained Limit.

No claim shall be settled for an amount in excess of the Retained Limit without the prior written consent of the Authority, and the Authority shall not be required to contribute to any settlement to which it has not consented.

SECTION IV - CARMA'S LIMIT OF COVERAGE
Regardless of the number of (1) Covered Parties under this Memorandum, (2) persons or organizations who sustain injury or damage, or (3) claims made or suits brought, the Authority's liability is limited as follows:
(a) With respect to coverage provided, the Authority's liability for any one Occurrence shall be limited to the Ultimate Net Loss that is in excess of $1,000,000, which shall be the Covered Party's Retained Limit, but then only up to the sum set forth in the Declarations as the Authority's limit of liability for any one Occurrence. In the event that a structured settlement, whether purchased from or through a third-party, or paid directly by the Covered Party in installments, is utilized in the resolution of a claim or suit, the Authority will pay only up to the amount stated in the Declarations or certificate of coverage in present value of the claim, as determined on the date of settlement, regardless of whether the full value of the settlement exceeds the amount stated in the Declarations or certificate of coverage. (b) The Limit of Coverage for any additional Covered Party as defined in Section 2, Paragraph 7, Subparagraph (c), subject to the per Occurrence limitation above, shall not exceed the limit stated in its additional Covered Party certificate regardless of the limit which applies to the Member.
(c) All related Personal Injury Occurrences and all related Non-Employment Sexual Abuse Occurrences involving the same individual or multiple individuals acting together as alleged perpetrators or involving the same alleged claimant or group of claimants and whether happening in one or multiple Coverage Periods, shall be subject to just one Occurrence Limit of Coverage.

Nothing contained herein shall operate to increase the Authority's limit of liability under this Memorandum.

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SECTION V - COVERAGE PERIOD AND TERRITORY
This agreement applies to Bodily Injury, Non-Employment Sexual Abuse, Property Damage, Personal Injury, or Public Officials Errors and Omissions that occurs anywhere in the world during the Coverage Period identified in the applicable Declaration or certificate of coverage.

SECTION VI - EXCLUSIONS
This agreement does not apply to:

1. With respect to Pollution:
(a) Any liability arising out of the actual, alleged, or threatened discharge, dispersal, seepage, migration, release, or escape of Pollutants anywhere in the world. (b) Any loss, cost or expense arising out of any governmental direction or request that the Authority, the Covered Party or any other person or organization test for, monitor, clean-up, remove, contain, treat, detoxify, neutralize, or assess the effects of Pollutants; or
(c) Any loss, cost, or expense, including but not limited to costs of investigation or attorneys’ fees, incurred by a governmental unit or any other person or organization to test for, monitor, clean-up, remove, contain, treat, detoxify, or neutralize Pollutants.

However, this exclusion shall not apply to Bodily Injury or Property Damage caused by a Covered Party’s response to contamination caused by a third party unrelated to a Covered Party. Response includes clean up, removal, containment, treatment, detoxification, and neutralization of Pollutants. In addition this exclusion does not apply to direct and immediate Bodily Injury or Property Damage arising out of operations involving the use, application, or spraying of any pesticide at or from any site or location not owned or controlled by the Covered Party on which the Covered Party or any contractors or subcontractors working directly or indirectly on behalf of the Covered Party, are performing operations if the operation(s) performed meet all standards of any statute, ordinance, regulation, or license requirement of any federal, state, or local government which apply to those operations.
(d) The exclusions set forth in (a), (b), or (c) above do not apply if said discharge, dispersal, release, or escape of Pollutants meets all of the following conditions:
i. It was accidental and neither expected nor intended by the Covered Party; and
ii. It was demonstrable as having commenced on a specific date during the term of this memorandum; and
iii. Its commencement became known to the Member within seven (7) calendar

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days; and
iv. Its commencement was reported in writing to the Authority within forty (40) calendar days of becoming known to the Member; and v. Reasonable effort was expended by the Member to terminate the discharge, dispersal, release, or escape of Pollutants as soon as conditions permitted. (e) The exclusions set forth in (a), (b), or (c) above do not apply if said discharge, dispersal, release, or escape arises from materials being collected as part of any drop off or curbside recycling program implemented and operated by the Covered Party, unless the materials have been stored by the Covered Party or parties for a continuous period exceeding ninety (90) days. (f) Nothing contained in this agreement shall operate to provide any coverage with respect to:
i. Any site or location principally used by the Covered Party, or by others in the Covered Party’s behalf, for the handling, storage, disposal, dumping, processing, or treatment of waste material; except as provided in Section VI, paragraph 1, subparagraph (e)
ii. Any fines or penalties;
iii. Any clean-up costs ordered by the Superfund Program, or any federal, state, or local governmental authority. However, this specific exclusion (c) shall not serve to deny coverage for third party clean-up costs otherwise covered by this endorsement simply because of the involvement of a governmental authority;
iv. Acid rain; or
v. Clean-up, removal, containment, treatment, detoxification, or neutralization of Pollutants situated on premises the Covered Party owns, rents, or occupies at the time of the actual discharge, dispersal, seepage, migration, release, or escape of said Pollutants.

2. Claims, including attorney's fees or salary or wage loss claims, by any potential, present, or former employee or official of the Covered Party, arising out of, but not limited to, a violation of civil rights or employment-related practices, policies, acts, or omissions, including termination, coercion, demotion, evaluation, reassignment, discipline, defamation, harassment, humiliation, or discrimination directed at that person. This exclusion extends to claims of the spouse, child, unborn child or fetus, parent, brother, or sister of that person as a consequence of injury to the person at whom any of the employment-related practices, policies, acts, or omissions described above are directed.

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3. Bodily Injury to:
(a) An employee of the Covered Party arising out of and in the course of:
i. Employment by the Covered Party; or
ii. Performing duties related to the conduct of the Covered Party's business; or (b) The spouse, child, unborn child or fetus, parent, brother, or sister of the employee as a consequence of paragraph (1) above.

This exclusion applies to any obligation to share Damages with or repay someone else who must pay Damages because of the injury. However, this exclusion does not apply to liability assumed under contract.

4. Any obligation under any workers' compensation, unemployment compensation, or disability benefits law or any similar law.

These exclusions 2, 3, and 4 apply whether the Covered Party may be liable as an employer or in any other capacity.

5. Claims arising out of ownership, maintenance, management, supervision, or the condition of any hospital.

6. Claims because of Bodily Injury, Non-Employment Sexual Abuse, Personal Injury, or Property Damage arising out of ownership, maintenance, management, supervision, or the condition of any airport, including but not limited to liability arising out of ownership, operation, maintenance, or entrustment of Automobiles while used in airport operations.

7. Claims arising out of any Medical Malpractice:
(a) Committed by a doctor, osteopath, chiropractor, dentist, or veterinarian; or (b) Committed by any health care provider, as defined in Business & Professions Code Section 6146(c)(2), working for any hospital or hospital operated out-patient, in-patient, or other clinic at the time of the occurrence giving rise to the loss.

8. Claims arising out of the hazardous properties of Nuclear Material.

9. Claims arising out of:
(a) Land use regulations or planning policies, annexation, eminent domain by whatever name called, no matter how or under what theory such claims are alleged.

Notwithstanding this exclusion, coverage under this Memorandum is provided, in excess of the $1,000,000 Covered Party’s Retained Limit first paid and any commercial insurance coverage available to the Covered Party not purchased by the Authority and intended to apply in excess of CARMA’s self-insurance, for any

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claims or suits alleging Property Damage due to inverse condemnation as a result of any of the following: weather acting upon or with the Covered Party’s property or equipment; accidental failure of the Covered Party’s property or equipment; negligent design, maintenance of, or inadequate design of a public work or public improvement.
(b) The initiative process, whether or not liability accrues directly against any Covered Party by reason of any agreement which a Covered Party has entered.

10. Property Damage to:
(a) Property owned by the Covered Party;
(b) Property rented to or leased by the Covered Party where it has assumed liability for damage to or destruction of such property, unless the Covered Party would have been liable in the absence of such assumption of liability; and (c) Aircraft, Unmanned Aircraft or watercraft in the Covered Party's care, custody, or control.

11. Claims arising out of the ownership, operation, use, maintenance, or entrustment to others of: (a) any Aircraft or (b) any Unmanned Aircraft or (c) any watercraft being used for commercial purposes. Ownership, operation, use, or maintenance as used herein does not include static displays of aircraft in a park or museum setting. “This exclusion does not apply to claims arising out of the ownership, operation, use, maintenance or entrustment to others of any Unmanned Aircraft that is a small unmanned aircraft system owned or operated by or rented to or loaned by or on behalf of any Member of the Authority or Entity if operated in accordance with all federal, state, and local laws, rules and regulations, including but not limited to Federal Aviation Administration (FAA) Rules and Regulations for a small unmanned aircraft system detailed in part 107 of Title 14 of the Code of Federal Regulations and if the Governing Body of the Member of the Authority or Entity before use has approved use of small unmanned aircraft systems.”

12. Claims arising out of the failure to supply or provide an adequate supply of gas, water, electricity, or sewage capacity when such failure is a result of the inadequacy of the Covered Party's facilities to supply or produce sufficient gas, water, electricity, or sewage capacity to meet the demand.

This exclusion does not apply if the failure to supply results from direct and immediate accidental injury to tangible property owned or used by any Covered Party to procure, produce, process, or transmit the gas, water, electricity, or sewage.

13. Claims arising out of the ownership, maintenance, or use of any trampoline or any other rebound tumbling device.

14. Claims arising out of a Covered Party's sponsored or controlled skateboard activities or

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facilities unless those activities or facilities are covered by the Member joint powers authority.

15. Claims arising out of bungee jumping or propelling activities sponsored or controlled by the Covered Party.

16. Claims arising out of a failure to perform or breach of a contractual obligation.

17. Claims arising out of liability assumed under any contract or agreement, except liability that would be imposed by law in the absence of the contract or agreement, or when such assumption is the subject of a duly issued Certificate of Additional Covered Party; but such assumption is covered only up to the Limit of Coverage stated in the certificate. This exclusion does not apply to liability assumed in a contract or agreement that is a Covered Indemnity Contract, provided the Bodily Injury or Property Damage occurs subsequent to the execution of the contract or agreement.

18. Fines, assessments, penalties, restitution, disgorgement, exemplary or punitive Damages.

This exclusion applies whether the fine, assessment, penalty, restitution, disgorgement, exemplary or punitive damage is awarded by a court or by an administrative or regulatory agency. Restitution and disgorgement as used herein refer to the order of a court or administrative agency for the return of a specific item of property or a specific sum of money, because such item of property or sum of money was not lawfully or rightfully acquired by the Covered Party.

19. Ultimate Net Loss arising out of relief, or redress, in any form other than money Damages.

20. Claims arising out of the manufacture of, mining of, use of, sale of, installation of, removal of, distribution of or exposure to radon, asbestos, asbestos products, asbestos fibers, asbestos dust, or other asbestos containing materials, or:
(a) Any obligation of the Covered Party to indemnify any party because of such claims, or
(b) Any obligation to defend any suit or claims against the Covered Party because of such claims.

21. Claims for injury or Damages caused by intentional conduct done by the Covered Party with willful and conscious disregard of the rights or safety of others, or with malice.

However, as to any other Covered Party that did not authorize, ratify, participate in, consent to, or have knowledge of such conduct by its past or present employee, elected or appointed official, or volunteer, and where the claim against that Covered Party is based solely on its vicarious liability arising from its relationship with such employee, official, or volunteer, this exclusion does not apply to said Covered Party.

22. Claims arising out of partial or complete structural failure of a Dam.

23. Claims by any Covered Party against its own past or present elected or appointed officials, employees, volunteers, or additional covered parties where such claim seeks Damages

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payable to the Covered Party.

24. Claims arising out of oral or written publication of material, if done by or at the direction of the Covered Party with knowledge of its falsity.

25. Claims arising out of liability imposed on any Covered Party under any uninsured/underinsured motorist law or Automobile no-fault law.

26. The cost of providing reasonable accommodation pursuant to the Americans with Disabilities Act, Fair Employment and Housing Act, or similar law.

27. Refund or restitution of taxes, fees, or assessments.

28. Claims for refund, reimbursement, or repayment of any monies to which a Covered Party was not legally entitled.

29. Claims arising in whole or in part out of the violation of a statute, ordinance, order, or decree of any court or other judicial or administrative body, or rule of law, committed by or with the knowledge or consent of the Covered Party.

30. Claims arising out of estimates of probable cost or cost estimates being exceeded or faulty preparation of bid specifications or plans including architectural plans unless prepared by a qualified, licensed and/or registered engineer or architect who is the appointed City Engineer or an employee of the Covered Party.

31. Under Public Officials Errors and Omissions Coverage:
(a) Bodily Injury, Non-Employment Sexual Abuse, Personal Injury, or physical injury to tangible property, including all resulting loss of use of that property. (b) Benefits payable under any employee benefit plan.

32. Claims arising out of Cyber Liability. “Notwithstanding this exclusion, coverage under this Memorandum is provided, in excess of the $1,000,000 Covered Party’s Retained Limit and any other available insurance first paid, for Damages and Defense Costs of up to $1,000,000 per Occurrence and subject to an aggregate limit of $4,000,000 per member.”

33. Claims arising out of, resulting as a consequence of, or related to:

1. Silica;

2. Mold; and/or

3. Fungus;
whether or not there is another cause of loss which may have contributed concurrently or in sequence to a loss.

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SECTION VII - CONDITIONS

1. Covered Party's Duties in the Event of Occurrence, Claim, or Suit The following provisions are conditions precedent to being afforded coverage under this Memorandum. The Covered Party’s failure to comply with any of these provisions shall void the coverage provided herein, unless otherwise specifically stated. (a) Notice Conditions
From the time when any of the following occurs the Covered Party shall notify the Authority within 30 days:

1.Establishment of a reserve on any claim or suit (including multiple claims or suits arising out of one Occurrence), amounting to at least fifty percent of the Retained Limit;

2. For any claim or case alleging a violation/denial of civil rights under the color of law including, but not limited to, Title 42 USC §1983, California Civil Code §52.1, California Civil Code §51.7, negligence, battery, assault, and, wrongful arrest:
i. Any claim or case where a Complaint has not yet been served and the combined total of paid and reserved amounts reaches twentyfive percent of the Retained Limit; or ii. Any claim or case in which a Complaint has been filed and served on a Covered Party.

3.Regardless of service or reserve, any claim involving any:
i. Fatality,
ii. Amputation,
iii. Loss of use of any sensory organ,
iv. Spinal cord injuries (quadriplegia or paraplegia),
v. Third degree burns involving ten percent or more of the body, vi. Facial disfigurement,
vii. Paralysis,
viii. Closed head injuries,
x. Loss of use of any body function, or
xi. Hospitalization for at least 30 consecutive days when know by the Member entity.
xii. Non-Employment Sexual Abuse conduct
If the Covered Party fails to comply with any of these notice conditions and the Authority’s Board of Directors find by a majority vote that the delay was unreasonable, the Authority shall limit the coverage provided herein, as follows:
i. If notice is given to the Authority within 180 days after the date on which it should have been given, any Ultimate Net Loss that would have been owing to the Covered Party, if notice had been timely given to the Authority, shall

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be reduced by twenty-five percent (25%).
ii. If notice is given to the Authority between 181 days and 365 days after the date on which it should have been given, any Ultimate Net Loss that would have been owing to the Covered Party, if notice had been timely given to the Authority, shall be reduced by fifty percent (50%). iii. If notice is given to the Authority between 366 days and 730 days after the date on which it should have been given, any Ultimate Net Loss that would have been owing to the Covered Party, if notice had been timely given to the Authority, shall be reduced by seventy-five percent (75%). iv. If notice is given to the Authority over 730 days after the date on which is should have been given, the Authority shall deny any coverage and shall pay no Ultimate Net Loss.

In determining whether or not the delay was unreasonable, the Authority’s Board of Directors shall consider all facts and circumstances that caused the delay.

Prejudice to the Authority is a factor but is neither conclusive nor required.

Written notice containing particulars sufficient to identify the Covered Party and also reasonably obtainable information with respect to the time, place, and circumstances thereof, and the names and addresses of the Covered Party and of available witnesses, shall be given to the Authority or any of its authorized agents as soon as possible.
(b) If a claim is made or suit is brought against the Covered Party and such claim or suit falls within the descriptions in paragraph (a) above, the Covered Party shall be obligated to forward to the Authority every demand, notice, summons, or other process received by it or its representative.
(c) The Covered Party shall cooperate with the Authority and upon its request assist in making settlements, in the conduct of suits and in enforcing any right of contribution or indemnity against any person or organization who may be liable to the Covered Party because of Bodily Injury, Non-Employment Sexual Abuse, Personal Injury, Property Damage, or Public Officials Errors and Omissions with respect to which coverage is afforded under this agreement; and the Covered Party shall attend hearings and trials and assist in securing and giving evidence and obtaining the attendance of witnesses. The Covered Party shall not, except at its own cost, voluntarily make any payment, assume any obligation, or incur any expense toward the settlement of any claim for which the Authority has accepted responsibility and has so notified the Covered Party.
(d) As to any claim for which the Authority has accepted responsibility and has so notified the Covered Party, if the Covered Party prevents settlement of the claim for a reasonable amount, defined as the amount the Authority is willing to pay and the claimant is willing to accept, and increases the Covered Party’s potential liability for Damages and continued Defense Costs, the Covered Party shall pay or

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shall reimburse the Authority for those Defense Costs incurred after the claim could have been settled, and for any Damages awarded or settlement agreed upon in excess of the amount for which the claim could have been settled. (e) The Authority shall be entitled to complete access of the Covered Party's claim file, the defense attorney's complete file, and all investigation material and reports, including all evaluations and information on negotiations. The Covered Party shall be responsible to report on the progress of the litigation and any significant developments at least quarterly to the Authority, and to provide the Authority with simultaneous copies of all correspondence provided to the Covered Party by its defense attorneys and/or agents.

2. Bankruptcy or Insolvency
Bankruptcy or insolvency of the Covered Party shall not relieve the Authority of any of its obligations hereunder.

3. Other Coverage
(a) Except as provided in 3(b), in order for coverage herein to apply, the Covered Party must pay the full amount of its Retained Limit. Payment of the Retained Limit by the Covered Party is required in addition to, and regardless of, any payment or payments from any other source for or on behalf of that Covered Party. If insurance or any other coverage with any insurer, joint powers authority or other source is available to the Covered Party covering a loss also covered hereunder (whether on a primary, excess or contingent basis), the coverage hereunder shall be in excess of, and shall not contribute with, such other insurance or coverage. This coverage shall be in excess of, and shall not contribute with, any insurance or coverage which names a Covered Party herein as an additional Covered Party or additional insured party, where coverage is extended to a loss also covered hereunder. (b) Commercial coverage purchased directly by a Covered Party for the sole purpose of insuring all or a portion of its Retained Limit may be utilized to pay all, or a portion of, a Covered Party’s Retained Limit.

4. Severability of Interests
The term Covered Party is used severally and not collectively, but the inclusion herein of more than one Covered Party shall not operate to increase the limits of the Authority's liability or the Retained Limit applicable per Occurrence.

5. Accumulation of Limits
A claim which contains allegations extending to a duration of more than one Coverage Period shall be treated as a single Occurrence arising during the first Coverage Period when the Occurrence begins.

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6. Termination
This agreement may be terminated at any time in accordance with the Bylaws of the Authority.

7. Changes
Notice to any agent or knowledge possessed by any agent of the Authority or by any other person shall not affect a waiver or a change in any part of this Memorandum of Coverage, nor shall the terms of this Memorandum of Coverage be waived or changed, except by endorsement issued to form a part of this Memorandum of Coverage.

8. Subrogation
The Authority shall be subrogated to the extent of any payment hereunder to all the Covered Parties' rights of recovery thereof and the Covered Parties shall do nothing after loss to prejudice such right and shall do everything necessary to secure such right. Any amounts so recovered shall be apportioned as follows:
(a) The highest layer of coverage shall be reimbursed first and if there are sufficient recoveries then the next highest layer shall be reimbursed until all recoveries are used up.
(b) The expenses of all such recovery proceedings shall be paid before any reimbursements are made. If there is no recovery in the proceedings conducted by the Authority, it shall bear the expenses thereof.

9. Coverage Dispute Resolution Procedures
Decisions by the Authority whether to assume control of the negotiation, investigation, defense, appeal, or settlement of a claim, or whether or not coverage exists for a particular claim or part of a claim shall be made by the Board of Directors of the Authority (Board).

An appeal to the Board from a coverage decision must be made in writing to the Authority by the Covered Party within sixty (60) days of receipt of such decision.

The Board will take action on any such written appeal within sixty (60) days after its receipt or at the next scheduled Board meeting following receipt, whichever is later. The action taken by the Board will include written notice to the Covered Party of the Board’s final decision.

After exhausting its right to appeal, the Covered Party may pursue binding arbitration against the Authority or, alternatively, may file an action for Declaratory Relief to resolve the coverage dispute. The Covered Party shall provide prompt written notice to the Board as to which approach the Covered Party will take.

If Declaratory Relief is the approach elected, such action shall be filed in the Superior Court within 90 days of the Covered Party’s receipt of the Board’s final decision and any unexpired statute of limitations shall be tolled until expiration of that 90-day period. If the

CARMA 2024-GLPage 21
Declaratory Relief Action is not thereafter filed in the Superior Court within the time limitations of this paragraph, notwithstanding any statute of limitations provided in the California Code of Civil Procedure or otherwise, the Covered Party shall be deemed to have waived and be barred from pursuing any further relief, adjudication, action, arbitration or appeal regarding the coverage dispute.

The Declaratory Relief Action shall be limited to seeking a judicial interpretation of this Memorandum, and, as appropriate, determination and declaration of the amount, if any, to be paid by the Authority for Ultimate Net Loss under this Memorandum. No other legal theories or causes of action relating to or arising out of the coverage dispute shall be allowed, and any such other legal theories or causes of action are expressly waived. Neither the Authority or the Covered Party shall be entitled to a trial by jury nor shall either be entitled to any Damages or relief other than as provided in this paragraph. The Declaratory Relief action shall be subject to appeal before an appellate court as provided by California Law.

If the Authority and the Covered Party agree in writing, then the coverage dispute shall be resolved by binding arbitration. In that event both the Authority and the Covered Party agree that each shall be deemed to have waived any right to pursue any adjudication or relief as to the coverage dispute in any other forum and the arbitrator’s decision shall be final and binding, and shall not be subject to appeal except as provided for in California Code of Civil Procedure sections 1286.2 and 1286.6.

The Arbitration shall be conducted pursuant to the California Code of Civil Procedure including sections 1283.05 relating to depositions and discovery. It shall be conducted by a single neutral arbitrator having at least ten years of prior experience arbitrating group self-insured risk pooling disputes under California Law. No arbitrator shall be employed or affiliated with the Authority, Covered Party or any of their attorneys.

Selection of the arbitrator shall take place within (30) calendar days from the receipt of the request for arbitration by mutual agreement of the Authority and Covered Party. If not agreed within (30) days, an immediate petition to the Superior Court for appointment of a neutral arbitrator having the above reference qualifications shall be filed by the Authority.

The arbitration hearing shall commence within (60) calendar days from the date of the mutual selection or court appointment of the arbitrator.

Each party shall bear equally the cost of the selected or appointed arbitrator. In addition, each party shall be responsible for its own costs and expenses of arbitration.

Except for notification of appointment and as provided for in the California Code of Civil Procedure, there shall be no communication between the “parties” or their attorneys with the arbitrator relating to the subject of the arbitration other than at oral hearings in the presence of all parties and their attorneys.

If any coverage dispute results in a settlement, or in a judgment or arbitration award, the amount paid by the Authority shall be the Ultimate Net Loss under this Memorandum, and shall be considered and treated as any other payment of Ultimate Net Loss by the Authority as if there had been no coverage dispute.

Endorsement #1
(7/1/2024)

CALIFORNIA AFFILIATED RISK MANAGEMENT AUTHORITIES
(CARMA)

MEMORANDUM OF COVERAGE

LIABILITY COVERAGE
ENDORSEMENT #1
It is understood that the Named Covered Party of the Declarations is completed as follows:

California Affiliated Risk Management Authorities
Bay Cities Joint Powers Insurance Authority
Central San Joaquin Valley Risk Management Authority
Monterey Bay Area Self Insurance Authority
Municipal Pooling Authority of Northern California
Pooled Liability Assurance Network Joint Powers Authority Vector Control Joint Powers Agency
and their members participating in their Liability Program Attached to and forming part of Memorandum No. CARMA 2024-GL Effective Date: July 1, 2024
Endorsement No.: 1

AUTHORIZED REPRESENTATIVE

Endorsement #2
(7/1/2024)

CALIFORNIA AFFILIATED RISK MANAGEMENT AUTHORITIES
(CARMA)

MEMORANDUM OF COVERAGE

LIABILITY COVERAGE
ENDORSEMENT #2
Policy Regarding Excess Aggregate Limits
The CARMA Memorandum of Coverage provides pooled liability self-insurance coverage subject to per-Occurrence Limits of Liability shown on the Declarations Page(s).

CARMA also purchases coverage in excess of the per-Occurrence Limits of Liability. Coverage in excess of the Limit of Liability per Occurrence up to $34,500,000 per Occurrence is provided by commercial carriers as indicated in the appropriate Declarations pages.

Certain of those carriers have aggregate limits of coverage applicable to all claims against a Member Agency within the period of time to which this Memorandum applies.

It is the intent of CARMA to reinstate any Member Agency’s per-Occurrence limits for the coverage layer in excess of the Limit of Liability per Occurrence up to a Limit of Liability of $34,500,000 per Occurrence in the event of exhaustion of aggregate limits that are not replaced by other excess carriers.

Coverage is provided according to the terms, conditions, definitions and exclusions of the excess policy or policies whose limits are being reinstated, which are hereby incorporated by reference, and coverage will apply only if coverage would have been provided by the excess carrier(s) but for the exhaustion of their aggregate limit(s).

Attached to and forming part of Memorandum No. CARMA 2024-GL Effective Date: July 1, 2024
Endorsement No.: 2

AUTHORIZED REPRESENTATIVE

North/South Street East/West Street Approaches Currenty Equipped with EVDS
Equipment Currently
Maintained by City
Equipment Maintained
by City with New Agreement
No
Change
in Cost
1 Santa Teresa Blvd First St (SR152) NB, SB, EB, WB Signals, Lighting & EVDS Signals, Lighting & EVDS  2 Kelton Dr First St (SR152) N/A N/A Signals, Lighting & EVDS ** 3 Westwood Dr First St (SR152) None Signals & Lighting Signals, Lighting & EVDS*  4 Kern Ave First St (SR152) N/A N/A Signals, Lighting & EVDS ** 5 Wren Ave First St (SR152) SB, WB Signals, Lighting & EVDS Signals, Lighting & EVDS  6 Miller Ave/Wayland Ln First St (SR152) None Signals & Lighting Signals, Lighting & EVDS*  7 Church St First St (SR152) NB, WB Signals, Lighting & EVDS Signals, Lighting & EVDS  8 Monterey St First St (SR152) SB Signals, Lighting & EVDS Signals, Lighting & EVDS  9 Monterey St Leavesley Rd (SR152) NB, SB, EB, WB Signals, Lighting & EVDS Signals, Lighting & EVDS  10 Forest St Leavesley Rd (SR152) EB, WB Signals, Lighting & EVDS Signals, Lighting & EVDS  11 Murray Ave Leavesley Rd (SR152) NB, SB, EB, WB Signals, Lighting & EVDS Signals, Lighting & EVDS  12 US 101 SB Ramps Leavesley Rd (SR152) EB, WB, SB Signals, Lighting & EVDS Signals, Lighting & EVDS  13 US 101 NB Offramp/San Ysidro Ave Leavesley Rd (SR152) NB, WB Signals, Lighting & EVDS Signals, Lighting & EVDS  14 US101 SB Ramps Tenth St EB, WB None EVDS
15 US101 NB Offramp Pacheco Pass Hwy (SR152) NB, EB, WB None EVDS 16 Camino Arroyo Pacheco Pass Hwy (SR152) NB, SB, EB, WB None EVDS 17 Monterey St US101 SB Ramps NB, SB, WB None EVDS
18 Monterey St/Bolsa Rd US101 NB Offramp/Travel Pk Cir NB, SB, EB, WB None EVDS * City may decide to install EVDS in the future.
** Additional maintenance cost for future signals & safety lighting will include EVDS maintenance cost.

Intersections Covered Under Emergency Vehicle Detection System (EVDS) Maintenance Agreement

City of Gilroy

STAFF REPORT
Agenda Item Title: Adopt an Ordinance of the City Council of the City of Gilroy to Establish the Election of Members of the City Council by Six Districts, Establish the Boundaries, Identification Numbers, and the Election Order of Each District, Establish a Residency Requirement to Seek a Council Seat from Each
District, and Related Actions
Meeting Date: June 2, 2025
From: Andy Faber, City Attorney
Department: Administration
Submitted by: Andy Faber
Prepared by: Andy Faber
STRATEGIC PLAN GOALS: Not Applicable

RECOMMENDATION
Adopt the ordinance.

BACKGROUND
The City of Gilroy ("City") currently has an at-large election system, where each of the City's six Councilmembers are elected to staggered four-year terms by voters throughout the City. The mayor is also elected at-large to a four-year term.

1.Letter Alleging Violation of the CVRA and the City’s Resolution of Intent to Transition from At-Large to District-Based Elections.

On December 16, 2024, the City received a letter alleging a violation of the California Voting Rights Act (“CVRA”). The letter asserts that the City is in violation of the CVRA because the City's councilmember elections are at-large as opposed to by district and there exists racial polarization and vote dilution. On February 24, 2025, the City Council adopted a resolution declaring its intent to transition to a district-based electoral system commencing with the November 2026 Election.

2. Public Hearings, Public Input, and Community Workshops.

On March 3, 2025, and March 17, 2025, the City Council held the first and second of five public hearings required for the City’s transition to by-district elections. Public Hearings Nos. 1 and 2 were held prior to any draft maps being drawn. Redistricting Partners, the City’s retained demographer, made presentations at both public hearings regarding the CVRA, the transition process from at-large to district elections, the potential composition and number of districts, as well as the public input process.

Members of the public provided input at both hearings regarding communities of interest in and the various attributes of the City of Gilroy to aid in the districting process. At the close of the March 17th hearing, having considered the public's input and the presentation by Redistricting Partners, the City Council provided direction to the demographer to begin drawing draft maps for a by-district electoral system comprised of six districts and an at-large mayor.

In addition, on March 25 and March 29, 2025, the City hosted two workshops—offering childcare and language translation — where Redistricting Partners gave a presentation on districting, facilitated a Q&A session, engaged the public in map-drawing, and gathered additional public input.

On April 7, 2025, Public Hearing No. 3 was held to receive public and City Council feedback on the first set of draft maps. After considering this public input and the presentation by the demographer, the City Council provided direction to Redistricting Partners on proposed revisions to the draft maps to be considered and new maps drawn.

On April 21, 2025, Public Hearing No. 4 was held to receive public and City Council feedback on the second set of draft maps. After considering this public input and the presentation by the demographer, the City Council provided direction to Redistricting Partners on proposed revisions to the draft maps to be considered and new maps drawn.

Two weeks later, on May 5, 2025, Public Hearing No. 5 was held to receive public and City Council feedback on the second set of draft maps. After considering this public input and the presentation by the demographer, the City Council provided direction to Redistricting Partners on the final two maps for consideration at the final public hearing No. 6.

On May 19, 2025, Public Hearing No. 6 was held to receive public feedback on the selection of the final map, as well as the order of elections for the districts, and potential residency requirements. After receiving public testimony, the City Council introduced an ordinance selecting Draft Map F; selecting district #4, #5, and #6 to be determined during the 2026 election and district #1, #2, and #3 to be determined during the 2028 election; and establishing a residency requirement of 30 days in the district before filing papers are issued to run for the respective Councilmember seat.

3. Draft Map Development.

Based on public input and City Council feedback at (the prior hearings and) the May 5 Public Hearing No. 5, the City Council selected two draft maps (Draft D and Draft F) for final consideration at the May 19, 2025 Public Hearing. These draft maps were designed to incorporate and address the public’s concerns and the direction provided by the City Council, all the while ensuring that the draft maps comply with both the CVRA and the Federal Voting Rights Act, as well as the sound map drawing/ demographic principles and meeting the requirements of the Fair Maps Act. These draft maps incorporated the underlying Census tract geography to establish the boundaries of individual City Council districts. In drawing these maps, every care was taken to honor neighborhoods and communities of interest as identified through public input.

Furthermore, each of the maps complied with the 10% total deviation requirement between the largest to smallest district by population. Further explanation of the public input received and analysis that went into drafting each of these draft maps were provided by Redistricting Partners on May 19, 2025, at Public Hearing No. 6. These map drafts had been posted on the City's website since Thursday, May 8, 2025.

On May 19, 2025, at Public Hearing No. 6, draft Maps D and F were considered by the City Council.After the public provided their input on these two maps, Draft Map F was selected for adoption as the six-district electoral map for City Council elections.

4. Other Matters/ Order of Elections & Residency Requirements.

After the selection of Draft Map F, the City Council was also required to determine the order of elections – that is, which three districts will be on the ballot in November of 2026, and which three districts will be on the ballot in November of 2028, as City Council terms are staggered under state law. The City Council, in the spirit of the California Voting Rights Act, selected Districts #4, #5, and #6 to be on the ballot for 2026, and Districts #1, #2, and #3 to be on the ballot in 2028.

Finally, the City Council also considered the matter of whether candidates for City Council must be residents of the district in which they seek election for any period of time prior to filing their nomination papers. Pursuant to Government Code section 34882, a candidate running for a city councilmember position is not eligible to hold that office unless they reside in the geographical area making up the district from which they are elected at the time their nomination papers are issued. The City Council selected a minimum residency requirement of thirty (30) days in the district at the time of their nomination papers are issued.

The City Council voted to read the ordinance by title only and waive future readings, and voted to introduce an ordinance on May 19, 2025 which incorporated the above decisions, and is now before Council for adoption.

ANALYSIS
The analysis of the options were discussed and included in the staff reports and materials during the six public hearings and two community meetings, and are available online. A summary is included in the background section above.

ALTERNATIVES
Council may reject or amend the ordinance. This is not recommended, as the ordinance was crafted after considerable public input, and any changes to the ordinance would require a new ordinance to be created.

FISCAL IMPACT/FUNDING SOURCE
There is no cost for the adoption of the ordinance. Future election costs and any impacts on them from districting will be determined in the preparation phase of the next election in 2026.

PUBLIC OUTREACH
The City conducted extensive public outreach, incluing a dedicated website, six public hearings, two community meetings, and social media outreach.

NEXT STEPS
If approved, the City Clerk's Office will then transmit the ordinance to the Registrar of Voters for Santa Clara County and work with the County election office to implement the provisions of the ordinance.

Attachments:

1. Draft Districting Ordinance

ORDINANCE NO. 2025-XX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GILROY

TO ESTABLISH THE ELECTION OF MEMBERS OF THE CITY

COUNCIL BY SIX DISTRICTS, ESTABLISH THE BOUNDARIES,

IDENTIFICATION NUMBERS, AND THE ELECTION ORDER OF

EACH DISTRICT, ESTABLISH A RESIDENCY REQUIREMENT TO

SEEK A COUNCIL SEAT FROM EACH DISTRICT, AND RELATED

ACTIONS
WHEREAS, the City of Gilroy has historically used an at-large method of election, which is consistent with the guarantees of Section 7 of Article 1 and of Section 2 of Article II of the California Constitution; and
WHEREAS, the City's at-large electoral system elects six at-large members to the City Council and an at-large mayor to staggered four-year terms; and WHEREAS, California Government Code Section 34886 permits the City Council to change the method of election by ordinance to a “by-district” system in which each member of the City Council is elected only by the voters in the district in which the candidate resides, in accordance with California Government Code Section 34871; and WHEREAS, a by-district system can also be consistent with the guarantees of Section 7 of Article I and of Section 2 of Article II of the California Constitution; and WHEREAS, on February 24, 2025, the City Council adopted Resolution No. 2025-07 which initiated the process of establishing a by-district election system to replace the current at-large system commencing with the 2026 election; and WHEREAS, under the provisions of California Elections Code Section 10010, a city that changes from an at-large city council method of election to a by-district city council method of election must hold a total of at least five public hearings, which includes at least two (2) public hearings regarding potential voting district boundaries prior to the release and consideration of any draft voting district maps, and two (2) public hearings following the release of draft voting district maps; and / / /

WHEREAS, on March 3, 2025 and March 17, 2025, pursuant to California Elections Code Section 10010(a)(1), the City Council held public hearings where the public was invited to provide input regarding the composition of the City’s voting districts before any draft maps were drawn, and the City Council of the City of Gilroy considered and discussed the same; and
WHEREAS, at the public hearing of the City Council on March 17, 2025, the City Council also invited input on whether to have six (6) districts and an at-large directlyelected Mayor, or seven (7) districts with the Mayor selected by the City Council on a rotating basis, and voted to proceed with a six-district system with an at-large directly elected Mayor, directing its demographer to draft maps that divide the City into six (6) districts in preparation for the April 7, 2025 public hearing; and WHEREAS, on April 7, 2025, April 21 2025, and May 5, 2025 pursuant to California Elections Code Section 10010(a)(2), the City Council held public hearings where the public was invited to provide input regarding the content of the draft maps that had been released and published at least seven (7) days before each public hearing and the proposed sequence of the elections, and the City Council of the City of Gilroy considered and discussed the same; and
WHEREAS, at its public hearing on April 7, 2025, the City Council reviewed twenty-four draft maps prepared by Redistricting Partners based on public input and direction received at the March 17, 2025, public hearing, and provided direction and proposed revisions regarding the draft maps and new maps; and WHEREAS, at its public hearing on April 21, 2025, the City Council reviewed draft maps that had previously been submitted and created by the public and/ or created by Redistricting Partners, and provided further direction on changes to the boundaries in these draft maps and also drew additional draft maps for consideration; and WHEREAS, at its public hearing on May 5, 2025, the City Council selected Map D and Map F as the final maps – one of which would be selected at the May 19, 2025 Public Hearing – and noted that it would take up the questions on the order of elections

(that is, which three new districts would be on the 2026 ballot and which three districts would be on the 2028 ballot) and whether candidates running for City Council must be residents of the district in which they seek election or any period of time prior to filing their nomination paper; and
WHEREAS, at its public hearing on May 19, 2025, the City Council selected Map F as the final map to serve the purposes and objectives of the California Voting Rights Act to increase participation in the electoral process and to enable minority voters to elect candidates of their choice, determined the identification numbers for the districts, identified Districts #4, #5, and #6 as those districts that would select City Council candidates in 2026, and identified Districts #1, #2, and #3 as those districts that would select City Council candidates in 2028; and
WHEREAS, at its public hearing on May 19, 2025, the City Council determined that candidates running for City Council must be residents of the district in which they seek election for at least thirty (30) days prior to filing their nomination papers; and WHEREAS, these actions by the City Council do not change the schedule or method of selection of the City's at-large mayor; and
WHEREAS, throughout the foregoing process, the City engaged in a significant amount of public outreach and engagement above and beyond the public hearings and other procedures required by California Elections Code Section 10010, including hosting a webpage dedicated to districting; inviting the submission of community of interest forms to allow the public to provide input on keeping communities of interest in single districts to the extent possible; hosting workshops on the districting process; inviting the submission of draft maps by the public using an interactive mapping tool; and providing districting information to local and to good government, civic engagement, and minority groups active within the City; and,
WHEREAS, the purposes of this Ordinance are to: enact, pursuant to California Government Code Section 34886, an ordinance providing for the election of members of the City Council of the City of Gilroy by district in six (6) single-member districts as reflected in the voting district map referred to as Map F and attached as Exhibit A to this

Ordinance, in furtherance of the California Voting Rights Act of 2001 (Chapter 1.5 [commencing with Section 14025] of Division 14 of the Elections Code) to encourage by-district elections as one method to implement the guarantees of Section 7 of Article I and of Section 2 of Article II of the California Constitution; to establish which three districts are on the ballot in 2026 and which three are on the ballot in 2028; and, to establish a thirty-day (30) residency requirement that requires candidates for City Council to live in the district in which they will run for at least 30 days prior to filing their nomination papers.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GILROY DOES HEREBY ORDAIN AS FOLLOWS:

SECTION I
INCORPORATION OF RECITALS:

The recitals set forth above are true and correct and are hereby incorporated herein by this reference as if fully set forth in their entirety.

SECTION II
A. SELECTION OF MAP:

From this time forward and commencing with the November 2026 election, City elections for City Council will be by-district, with the City divided into the six (6) electoral districts with identification numbers for the districts, as shown on the final map selected by the City Council – Map F, and there is no change to the method or schedule of electing the City's Mayor, who will continue to be elected at-large.

B. ORDER OF ELECTIONS:

Districts #4, #5, and #6 will be on the ballot in November of 2026, and Districts #1, #2, and #3 will be on the ballot in November of 2028, in order to serve the purposes and objectives of the California Voting Rights Act to increase participation in the electoral process and to enable minority voters to elect candidates of their choice.

C. THIRTY-DAY (30) RESIDENCY REQUIREMENT:

Candidates for City Council must be residents of the district in which they seek election for at least thirty (30) days prior to filing their nomination papers.

SECTION III

SEVERABILITY
If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Gilroy hereby declares that it would have passed and adopted this ordinance, and each section, subsection, sentence, clause, or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases may be declared invalid or unconstitutional.

SECTION IV

TIMING OF EFFECT
Pursuant to section 608 of the Charter of the City of Gilroy, this ordinance shall be in full force and effect thirty (30) days from and after the date it is adopted.

PASSED AND ADOPTED this 2nd Day of June, 2025, by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

APPROVED:

______________________________
Greg Bozzo, Mayor
ATTEST:

Bryce Atkins, Acting City Clerk

CERTIFICATE OF THE CLERK
I, BRYCE ATKINS, Acting City Clerk of the City of Gilroy, do hereby certify that the attached Ordinance No. 2025-XX is an original resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Gilroy at a Regular Meeting of said held on Council held Monday, June 2, 2025, with a quorum present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Gilroy this Date.
____________________________________
Bryce Atkins
Acting City Clerk of the City of Gilroy
(Seal)

City of Gilroy

STAFF REPORT
Agenda Item Title: Claim of Joshua Castillo-Rosales (The City Administrator Recommends a "Yes" Vote Under the Consent Calendar Shall Constitute Denial of the Claim)
Meeting Date: June 2, 2025
From: Jimmy Forbis, City Administrator
Department: Administrative Services
Submitted by: LeeAnn McPhillips, Assistant City Administrator/HR Director Prepared by: LeeAnn McPhillips, Assistant City Administrator/HR Director STRATEGIC PLAN GOALS: Not Applicable

RECOMMENDATION
Based on the recommendation from Municipal Pooling Authority (MPA) and/or legal counsel, this claim is recommended for rejection.

EXECUTIVE SUMMARY
Based on the recommendation from Municipal Pooling Authority (MPA) and/or legal counsel, the following claim is submitted to the City Council for rejection at the June 2, 2025, meeting:
• Claim of Joshua Castillo-Rosales
Attachments:

1. Claim of Castillo-Rosales, Joshua

City of Gilroy

STAFF REPORT
Agenda Item Title: Approve the Purchase of a Modular Replacement Restroom for Las Animas Park to total $244,921, utilizing Sourcewell's Cooperative Purchasing Contract 081721-CXT.

Meeting Date: June 2, 2025
From: Jimmy Forbis, City Administrator
Department: Public Works
Submitted by: Matt Jones, Deputy Public Works Director
Prepared by: Matt Jones, Deputy Public Works Director
STRATEGIC PLAN GOALS: Maintain and Improve City Infrastructure

RECOMMENDATION
Authorize the purchase of one, four-stall modular restroom to replace one existing restroom at Las Animas Veterans Park. The purchase, totaling $244,921, will be made through Sourcewell’s Cooperative Purchasing Contract 081721-CXT.

EXECUTIVE SUMMARY
Staff recommends that the City Council approve the purchase of a modular four-stall replacement restroom for Las Animas Park from CXT, Inc. in the amount of $244,921, utilizing Sourcewell Cooperative Purchasing Contract #081721. The existing restroom, over 30 years old, has sustained significant damage from vandalism, arson, and aging, making maintenance increasingly difficult and costly. The proposed modular unit is a fire-resistant model, similar to the one successfully installed at Christmas Hill Park in 2023.

This purchase is funded through the FY 2025 Capital Improvement Program under Project No. 800960 (Citywide Park Re-roofing/Rehabilitation), with a total project budget of $350,000. The Sourcewell procurement process meets all competitive bidding requirements outlined in the City’s Purchasing Policy. With Council approval, the City Administrator will execute all necessary documents, and staff will coordinate with the

vendor to initiate production and delivery, which is estimated to take approximately six months.

BACKGROUND
The existing restroom facility at Las Animas Park was installed over 30 years ago and has significantly exceeded its useful life. Over time, the structure has become increasingly difficult to maintain and is frequently subjected to vandalism. As a result, a considerable amount of City staff time is dedicated to ongoing maintenance and emergency repairs, diverting resources from other priority park operations.

To address these persistent issues, staff recommends the replacement of the existing structure with a new, fire-resistant, four-stall modular restroom facility. The proposed unit would be constructed of concrete mortar-lined block, treated with anti-graffiti coating, and equipped with four individual stalls, each featuring durable stainless steel fixtures to enhance sanitation, safety, and longevity. The current restroom structure includes a storage room which is used by the Gilroy Tennis Club. Staff will be meeting with the Gilroy Tennis Club to identify a location near the courts for a replacement shed.

The proposed model is similar to the modular restroom installed by CXT, Inc. at Christmas Hill Park in 2023, located just 2.1 miles from Las Animas Park. That facility has performed well and withstood heavy park use while significantly reducing maintenance demands.

This project is included in the adopted FY 2025 Capital Improvement Program under Citywide Park Re-roofing/Rehabilitation (Project No. 800960) and supports the City’s ongoing efforts to upgrade aging infrastructure and improve the overall quality and safety of park amenities.

Staff is concurrently preparing to rehabilitate the restrooms near the pavilion. These restrooms are structurally sound, but are in need of work to improve user experience, cleaning and vandalism resistance.

ANALYSIS
CXT, Inc. was selected to provide the modular restroom facility through the Sourcewell Cooperative Purchasing Agreement. Sourcewell, formerly known as the National Joint Powers Alliance (NJPA), operates under the guidelines of the Uniform Municipal Contracting Law to establish nationally leveraged and competitively solicited purchasing contracts. CXT, Inc. was awarded a contract by Sourcewell following a national Request for Proposals (RFP) for playground and recreation-related equipment, accessories, and supplies. This competitive selection process ensures that the City receives high-quality

products at favorable pricing without the need to conduct a separate formal bid process.

CXT modular restrooms have a proven track record in Gilroy. The City currently has two CXT restrooms in service—one installed at Miller Park in 2019 and another at Christmas Hill Park in 2023. Both facilities have demonstrated durability, resistance to vandalism, and reduced maintenance requirements.

The proposed restroom replacement at Las Animas Park is part of the City’s Capital Improvement Program (CIP), specifically Project No. 800960 – Citywide Park Reroofing/Rehabilitation. This CIP effort allocated $350,000 per fiscal year to replace aging park restroom facilities that are beyond their useful life, constructed with outdated materials, or subject to recurring vandalism and internal damage. The Las Animas Park restroom replacement is aligned with this program’s objectives and will help improve park safety, functionality, and the overall user experience.

By utilizing the Sourcewell contract and selecting a proven vendor such as CXT, Inc., the City ensures a timely, cost-effective, and long-lasting solution for improving critical park infrastructure.

ALTERNATIVES
Council may reject the purchase through the Sourcewell contract. This is not recommended as there would be additional staff time for conducting a formal procurement process, and potential further delays in instituting the maintenance and repairs required to keep the restroom operating effectively, and likely would not result in a better proposal or cost savings.

FISCAL IMPACT/FUNDING SOURCE
Funding for the purchase of a new restroom is programmed in the FY 25 Landscape Maintenance Budget (1005510) of the General Fund (100) at $350,000. The proposed award amount is $244,921. The total pricing associated with the purchase of the modular restroom is as follows:

Description Costs
Sourcewell Base Price for Restroom
(options listed in quote)
$109,566
Added Options $74,900
Engineering and State Fees $8,500
Transportation Costs to Site $36,478
Sales Tax $15,477

Total Purchase Price $244,921

PUBLIC OUTREACH
This item was included on the publicly posted agenda for this meeting.

NEXT STEPS
With Council’s approval, staff will finalize the purchase of the modular restroom at Las Animas Park and will work with CXT, Inc. to schedule the manufacturing and delivery of the product. CXT, Inc. estimates the lead time for the delivery of the restroom to be approximately six months.

Attachments:

1. Order Form w options

2. Image & Layout

3. RFP Sourcewell

City of Gilroy

STAFF REPORT
Agenda Item Title: Purchase Seven 2025 Chevrolet Silverado 2500 4WD Crew Cab Trucks for the Amount of $393,744 for the Public Works and Utilities Departments Using the State of California Statewide Contract 1-22-23-20-D
Meeting Date: June 2, 2025
From: Jimmy Forbis, City Administrator
Department: Administrative Services
Submitted by: LeeAnn McPhillips, Assistant City Administrator/HR Director Prepared by: LeeAnn McPhillips, Assistant City Administrator/HR Director, Walter Dunckel, Fleet and Facilities Superintendent
STRATEGIC PLAN GOALS: Not Applicable

RECOMMENDATION

1. Award the purchase of seven 2025 Chevrolet Silverado 2500 4WD Crew Cab Trucks for the total cost of $393,744 to Winner Chevrolet using the State of California Statewide Contract 1-22-23-20-D; and

2. Authorize the City Administrator to execute purchase documents.

EXECUTIVE SUMMARY
The City Council approved the purchase of seven vehicles for Public Works and Utilities in the FY24 - FY25 budget. Six of the seven vehicles are replacements and one is a new vehicle. After researching vehicle options and meeting with staff in Public Works and Utilities, the 2025 Chevrolet Silverado 2500 4WD Crew-Cab was selected as the replacement vehicle with the best functionality for the needs of the Engineering Division, Water Section, Wastewater Section, and Parks & Landscape Section.

BACKGROUND

These new trucks will replace the following six vehicles:

Year/Make Mileage
2004 Ford Ranger 103,000
2007 Ford Ranger 171,400
2007 Ford Ranger 130,000
2011 Ford Ranger 145,000
2008 Ford F250 130,000
2011 Ford F250 102,000
The seventh truck is an addition to the fleet to be used by an inspector position that was added back to Engineering staffing (prior vehicle used was previously surplussed out due to mileage, age, and overall condition of vehicle).

The vehicles listed above have reached the end of their useful life based on mileage, age, and condition of the vehicle. These vehicles are all experiencing various mechanical and physical part failures, and replacement parts are becoming difficult to obtain.

Industry best practices for effective and safe vehicles to be used as work trucks are six to ten years and 100,000 miles. There may be factors that cause these metrics to adjust up or down which can vary from vehicle to vehicle and agency to agency. All the replacement vehicles listed above exceed these best practice metrics.

ANALYSIS
Staff utilized a tag on bid from the State of California's Department of General Services, which allows a local government agency to tag on to the bid and the vehicle pricing.

Using a tag on bid ensures the City gets the best negotiated price, as these types of bids typically result in dealers offering very competitive pricing with the thought that an increased volume of sales will ultimately be more profitable for them.

Staff also looked to the local Gilroy Chevrolet dealer to compare pricing, as staff tries to keep purchases local when local pricing is competitive. However, for these trucks the local pricing was 7.95% higher, which is significant when purchasing seven trucks. The City's Purchasing Policy gives local vendors a 5% advantage, and the local quote exceeds this amount.

The winning bidder on the State of CA bid for this make and model of vehicle was Winner Chevrolet, located in Colfax, CA.

ALTERNATIVES
The alternative to tagging on to the Statewide bid/contract would be to go out to public bid directly. This process takes significant staff time and effort and will likely not result in a better price as economies of scale will not be present. As such, staff does not recommend this option.

FISCAL IMPACT/FUNDING SOURCE
The funding for these seven trucks is split between the FY25 Fleet fund, the Water and Wastewater funds, and the Community Facilities District (CFD) fund as follows:
• The FY 25 Fleet Fund budget: $84,374
• The FY 25 Water Fund budget: $196,872
• The FY 25 Wastewater Fund budget: $56,249
• The FY 25 CFD Fund budget: $56,249
The price per truck, including taxes and fees, is $56,249.10 as shown in the attached price quote.

The total cost of the seven trucks is $393,744.

NEXT STEPS
With Council approval, staff will proceed with finalizing an order for the seven trucks with Winner Chevrolet. Delivery is expected in about three-four months, if not sooner.

Once the vehicles are received and inspected, the City Administrator will execute the final sales contracts and payment will be issued.

Attachments:

1. Winner Chevrolet Quote

Winner Chevrolet DATE May 17, 2025
To: Quotation # 22637
Walter Dunckel FAN # 871376
916-426-5752 City of Gilroy
613 Old Gilroy St
Gilroy, CA 95020 Prepared by: Jerry Powers
(408) 461-0854
Comments or special instructions: Vehicle build and options are in additional pages.

AMOUNT
$ 48,636.00
$ 2,450.00
$ 51,086.00
DOC Fee $ 85.00
Taxable Subtotal: $ 51,171.00

9.125% $ 4,669.35
Tire Fee: $8.75
$ 400.00
Total: $ 56,249.10
7220 Fawn Way,
Sacramento, CA 95823
State Contract # 1-22-23-20D
****Shipping charge added for deliveries beyond Sacramento. No charge for will call.**** CA Tire Fee: $1.75 / Per Tire
Tax Rate(Subject to change):

Description
(Order Acknowledgment Signature) (Date)
If you have any questions concerning this quotation, contact Jerry Powers at 916-426-5752 or email at [email protected]
Line 37 Silverado
Options (Refer to Window Sticker):

Delivery Charge:
**** specs with the PO or the vehicle will not be ordered. **** Subtotal
**** Please review, sign, and return a copy of the quote and **** ___________________________________________________
THANK YOU FOR YOUR BUSINESS!

Winner Chevrolet / Elk Grove Auto Group
Jerry Powers | 916-426-5752 | [email protected]
Vehicle: [Fleet] 2025 Chevrolet Silverado 2500HD (CK20743) 4WD Crew Cab 159" Work Truck

Winner Chevrolet / Elk Grove Auto Group
Jerry Powers | 916-426-5752 | [email protected]
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.

Data Version: 25475. Data Updated: May 16, 2025 6:45:00 PM PDT.

May 18, 2025 Page 2
Table of Contents
• Dealership Information
• Window Sticker
• Standard Equipment
• Technical Specifications

Winner Chevrolet / Elk Grove Auto Group
Jerry Powers | 916-426-5752 | [email protected]
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.

Data Version: 25475. Data Updated: May 16, 2025 6:45:00 PM PDT.

May 18, 2025 Page 3
Winner Chevrolet / Elk Grove Auto Group
Dealership Information
***PLEASE REVIEW THE "WINDOW STICKER," QUOTE, AND ALL INCLUDED INFORMATION AND SPECIFICATIONS FOR ACCURACY. IF A PURCHASE ORDER IS ISSUED, PLEASE INCLUDE A SIGNED COPY OF THIS QUOTE WITH THE "WINDOW STICKER." BY THIS QUOTE

BEING SIGNED AND RETURNED BY THE PURCHASING AGENCY, THE PURCHASING

AGENCY ACKNOWLEDGES THAT THE VEHICLE CONFIGURATION AND PRICE ARE ACCURATE.******TAX IS NOT INCLUDED IN THE QUOTE PRICE. PURCHASING AGENCY IS RESPONSIBLE FOR CALCULATING TAX. THE TAX RATE IS BASED ON THE REGISTRATION ADDRESS AND CANNOT BE A PO BOX. ******IF THE VEHICLE IS GOING TO BE DELIVERED BEYOND F.O.B. SACRAMENTO, ADDITIONAL COST WILL BE REQUIRED. *** Prepared By:

Jerry Powers
Winner Chevrolet / Elk Grove Auto Group
916-426-5752
[email protected]

Winner Chevrolet / Elk Grove Auto Group
Jerry Powers | 916-426-5752 | [email protected]
Vehicle: [Fleet] 2025 Chevrolet Silverado 2500HD (CK20743) 4WD Crew Cab 159" Work Truck ( Complete )
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.

Data Version: 25475. Data Updated: May 16, 2025 6:45:00 PM PDT.

May 18, 2025 Page 4
Window Sticker

SUMMARY
[Fleet] 2025 Chevrolet Silverado 2500HD (CK20743) 4WD Crew Cab 159" Work Truck MSRP:$51,600.00 Interior:Jet Black, Vinyl seat trim
Exterior 1:Summit White
Exterior 2:No color has been selected.

Engine, 6.6L V8
Transmission, Allison 10-Speed automatic

OPTIONS

CODE MODEL MSRP
CK20743 [Fleet] 2025 Chevrolet Silverado 2500HD (CK20743) 4WD Crew Cab 159" Work Truck
$51,600.00

OPTIONS
1WT Work Truck Preferred Equipment Group $0.00
5H1 Key equipment, two additional key fobs $45.00
9L7 Upfitter switch kit, (5) $150.00
AKO Glass, deep-tinted Inc.

AZ3 Seats, front 40/20/40 split-bench $0.00
C49 Defogger, rear-window electric Inc.

C7A Lowered GVWR, 10,000 lbs. (4536 kg) $0.00
DD8 Mirror, inside rearview auto-dimming Inc.

DWI Mirrors, outside power-adjustable vertical trailering with heated and auto-dimming upper glass
$660.00
GAZ Summit White $0.00
GT4 Rear axle, 3.73 ratio $0.00
H2G Jet Black, Vinyl seat trim $0.00
IOR Audio system, Chevrolet Infotainment 3 system $0.00 KC9 Power outlet, bed mounted, 120-volt Inc.

KI4 Power outlet, interior, 120-volt $225.00
L8T Engine, 6.6L V8 $0.00

Winner Chevrolet / Elk Grove Auto Group
Jerry Powers | 916-426-5752 | [email protected]
Vehicle: [Fleet] 2025 Chevrolet Silverado 2500HD (CK20743) 4WD Crew Cab 159" Work Truck ( Complete )
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.

Data Version: 25475. Data Updated: May 16, 2025 6:45:00 PM PDT.

May 18, 2025 Page 5
MKM Transmission, Allison 10-Speed automatic $0.00
PCV WT Convenience Package $575.00
PQA WT/CX Safety Package $795.00
PYN Wheels, 17" (43.2 cm) painted steel, Silver $0.00
QHQ Tires, LT245/75R17E all-season, blackwall $0.00
QT5 Tailgate, gate function manual with EZ Lift Inc.

UD5 Front and Rear Park Assist, ultrasonic Inc.

UFG Rear Cross Traffic Alert Inc.

UKC Lane Change Alert with Side Blind Zone Alert Inc.

V46 Bumper, front chrome Inc.

VJH Bumper, rear chrome Inc.

VK3 License plate kit, front $0.00
VQ2 Fleet Processing Option $0.00
YF5 Emissions, California state requirements $0.00
ZHQ Tire, spare LT245/75R17E all-season, blackwall Inc.

SUBTOTAL $54,050.00
Adjustments Total $0.00
Destination Charge $2,195.00
TOTAL PRICE $56,245.00

FUEL ECONOMY
Est City:N/A
Est Highway:N/A
Est Highway Cruising Range:N/A

Winner Chevrolet / Elk Grove Auto Group
Jerry Powers | 916-426-5752 | [email protected]
Vehicle: [Fleet] 2025 Chevrolet Silverado 2500HD (CK20743) 4WD Crew Cab 159" Work Truck ( Complete )
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.

Data Version: 25475. Data Updated: May 16, 2025 6:45:00 PM PDT.

May 18, 2025 Page 6
Standard Equipment
Package
Trailering Package includes trailer hitch, 7-pin connector and (CTT) Hitch Guidance (Deleted when (ZW9) pickup bed delete is ordered.)
Mechanical
Durabed, pickup bed
Engine, 6.6L V8 with Direct Injection and Variable Valve Timing, gasoline, (401 hp [299 kW] @ 5200 rpm, 464 lb -ft of torque [629 N-m] @ 4000 rpm) (STD)
Transmission, Allison 10-Speed automatic (STD) (Standard with (L8T) 6.6L V8 gas engine.) Rear axle, 3.73 ratio (Requires (L8T) 6.6L V8 gas engine. Not available with (L5P) Duramax 6.6L Turbo-Diesel V8 engine.)
GVWR, 10,450 lbs. (4740 kg) (STD) (Included and only available with CK20743 model and (L8T) 6.6L V8 gas engine with 17" wheels or CC20753 model and (L8T) 6.6L V8 gas engine with 18" or 20" wheels.) Push Button Start
Air filter, heavy-duty
Air filtration monitoring
Transfer case, two-speed electronic shift with push button controls (Requires 4WD models.) Auto-locking rear differential
Four wheel drive
Cooling, external engine oil cooler
Cooling, auxiliary external transmission oil cooler
Battery, heavy-duty 720 cold-cranking amps/80 Amp-hr maintenance-free with rundown protection and retained accessory power (Included and only available with (L8T) 6.6L V8 gas engine.) Alternator, 170 amps (Requires (L8T) 6.6L V8 gas engine.) Trailer brake controller, integrated
Frame, fully-boxed, hydroformed front section and a fully-boxed stamped rear section Recovery hooks, front, frame-mounted, Black
Suspension Package
Steering, Recirculating Ball with smart flow power steering system Brakes, 4-wheel antilock, 4-wheel disc with DURALIFE rotors Brake lining wear indicator
Capless Fuel Fill (Requires (L8T) 6.6L V8 gas engine. Not available with (ZW9) pickup bed delete.)

Winner Chevrolet / Elk Grove Auto Group
Jerry Powers | 916-426-5752 | [email protected]
Vehicle: [Fleet] 2025 Chevrolet Silverado 2500HD (CK20743) 4WD Crew Cab 159" Work Truck ( Complete )
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.

Data Version: 25475. Data Updated: May 16, 2025 6:45:00 PM PDT.

May 18, 2025 Page 7
Mechanical
Exhaust, single, side
Exterior
Wheels, 17" (43.2 cm) painted steel, Silver (STD) (Not currently available to order.) Tires, LT245/75R17E all-season, blackwall (STD)
Tire, spare LT245/75R17E all-season, blackwall (STD) (Included and only available with (QHQ) LT245/75R17E all-season, blackwall tires with (E63) Durabed, pickup bed. Available to order when (ZW9) pickup bed delete and (QHQ) LT245/75R17E all-season, blackwall tires are ordered.) Tire carrier lock keyed cylinder lock that utilizes same key as ignition and door (Deleted with (ZW9) pickup bed delete.)
Bumpers, front, Black
Bumpers, rear, Black
CornerStep, rear bumper
BedStep, Black integrated on forward portion of bed on driver and passenger side (Deleted when (ZW9) pickup bed delete is ordered.)
Moldings, beltline, Black
Cargo tie downs (12), fixed rated at 500 lbs per corner (Deleted with (ZW9) pickup bed delete.) Headlamps, halogen reflector with halogen Daytime Running Lamps IntelliBeam, automatic high beam on/off
Taillamps with incandescent tail, stop and reverse lights Lamps, cargo area, cab mounted integrated with center high mount stop lamp, with switch in bank on left side of steering wheel
Mirrors, outside high-visibility vertical trailering lower convex mirrors, manual-folding/extending (extends 3.31" [84.25mm]), molded in Black (Not included on Regular Cab models.) Mirror caps, Black
Glass, solar absorbing, tinted
Tailgate, standard (Deleted with (ZW9) pickup bed delete.) Tailgate and bed rail protection cap, top
Tailgate, locking, utilizes same key as ignition and door (Upgraded to (QT5) EZ Lift power lock and release tailgate when (PCV) WT Convenience Package or (ZLQ) WT Fleet Convenience Package is ordered. Not available with (ZW9) pickup bed delete.)
Tailgate, gate function manual, no EZ Lift (Deleted with (ZW9) pickup bed delete.) Door handles, Black grained

Winner Chevrolet / Elk Grove Auto Group
Jerry Powers | 916-426-5752 | [email protected]
Vehicle: [Fleet] 2025 Chevrolet Silverado 2500HD (CK20743) 4WD Crew Cab 159" Work Truck ( Complete )
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.

Data Version: 25475. Data Updated: May 16, 2025 6:45:00 PM PDT.

May 18, 2025 Page 8
Entertainment
Audio system, Chevrolet Infotainment 3 system 7" diagonal HD color touchscreen, AM/FM stereo, Bluetooth audio streaming for 2 active devices, voice command pass-through to phone, Wireless Apple CarPlay and Wireless Android Auto compatibility (STD)
Audio system feature, 6-speaker system (Requires Crew Cab or Double Cab model.) Wireless phone projection for Apple CarPlay and Android Auto Bluetooth for phone connectivity to vehicle infotainment system Wi-Fi Hotspot capable (Terms and limitations apply. See onstar.com or dealer for details.) Interior
Seats, front 40/20/40 split-bench with covered armrest storage and under-seat storage (lockable) (STD) Vinyl seat trim
Seat adjuster, driver 4-way manual
Seat adjuster, passenger 4-way manual
Seat, rear 60/40 folding bench (folds up), 3-passenger (includes child seat top tether anchor) (Requires Crew Cab or Double Cab model.)
Floor covering, rubberized-vinyl (Not available with LPO floor liners.) Steering wheel, urethane
Steering column, Tilt-Wheel, manual with wheel locking security feature Instrument cluster 6-gauge cluster featuring speedometer, fuel level, engine temperature, tachometer, voltage and oil pressure
Driver Information Center, 3.5" diagonal monochromatic display Exterior Temperature Display located in radio display
Compass located in instrument cluster
Rear Seat Reminder (Requires Crew Cab or Double Cab model.) Window, power front, drivers express up/down
Window, power front, passenger express down
Windows, power rear, express down (Not available with Regular Cab models.) Door locks, power
Remote Keyless Entry with 2 transmitters
Cruise control, electronic with set and resume speed, steering wheel-mounted USB Ports, 2, Charge/Data ports located on instrument panel Power outlet, front auxiliary, 12-volt

Winner Chevrolet / Elk Grove Auto Group
Jerry Powers | 916-426-5752 | [email protected]
Vehicle: [Fleet] 2025 Chevrolet Silverado 2500HD (CK20743) 4WD Crew Cab 159" Work Truck ( Complete )
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.

Data Version: 25475. Data Updated: May 16, 2025 6:45:00 PM PDT.

May 18, 2025 Page 9
Interior
Air conditioning, single-zone
Air vents, rear, heating/cooling (Not available on Regular Cab models.) Mirror, inside rearview, manual tilt
Assist handles front A-pillar mounted for driver and passenger, rear B-pillar mounted Chevrolet Connected Access capable (Subject to terms. See onstar.com or dealer for details.) Safety-Mechanical
Automatic Emergency Braking
Front Pedestrian Braking
StabiliTrak stability control system with Proactive Roll Avoidance and traction control, includes electronic trailer sway control and hill start assist
Safety-Exterior
Daytime Running Lamps with automatic exterior lamp control Safety-Interior
Airbags, Dual-stage frontal airbags for driver and front outboard passenger; Seat-mounted side-impact airbags for driver and front outboard passenger; Head-curtain airbags for front and rear outboard seating positions; Includes front outboard Passenger Sensing System for frontal outboard passenger airbag (Always use seat belts and child restraints. Children are safer when properly secured in a rear seat in the appropriate child restraint. See the Owner's Manual for more information.) OnStar Services capable (See onstar.com for details and limitations. Services vary by model. Service plan required.)
HD Rear Vision Camera (Deleted when (ZW9) pickup bed delete is ordered.) Hitch Guidance dynamic single line to aid in trailer alignment for hitching (Deleted with (ZW9) pickup bed delete.)
Lane Departure Warning
Following Distance Indicator
Forward Collision Alert
Seat Belt Adjustable Guide Loops, front row only (Included and only available on Crew Cab and Double Cab models.)
Buckle to Drive prevents vehicle from being shifted out of Park until driver seat belt is fastened; times out after 20 seconds and encourages seat belt use, can be turned on and off in Settings menu Rear Seat Belt Indicator (Requires Crew Cab or Double Cab model.)

Winner Chevrolet / Elk Grove Auto Group
Jerry Powers | 916-426-5752 | [email protected]
Vehicle: [Fleet] 2025 Chevrolet Silverado 2500HD (CK20743) 4WD Crew Cab 159" Work Truck ( Complete )
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.

Data Version: 25475. Data Updated: May 16, 2025 6:45:00 PM PDT.

May 18, 2025 Page 10
Safety-Interior
Teen Driver a configurable feature that lets you activate customizable vehicle settings associated with a key fob, to help encourage safe driving behavior. It can limit certain available vehicle features, and it prevents certain safety systems from being turned off. An in-vehicle report card gives you information on driving habits and helps you to continue to coach your new driver
Tire Pressure Monitoring System
OnStar Basics (OnStar Fleet Basics for Fleet) Drive confidently with core OnStar services including remote commands, built-in voice assistance, real-time traffic and navigation, and Automatic Crash Response to help if you're in need. (OnStar Basics includes remote commands, Navigation, Voice Assistance, and Automatic Crash Response, for eligible vehicles with compatible software. For MY25 vehicles, OnStar Basics is standard for 8 years; OnStar plan, working electrical system, cell reception and GPS signal required. OnStar links to emergency services. Service coverage varies with conditions and location. Service availability, features and functionality vary by device and software version. See onstar.com for details and limitations.) Processing-Other
Trailering Information Label provides max trailer ratings for tongue weight, conventional, gooseneck and 5th wheel trailering (Not available with (ZW9) pickup bed delete.)

WARRANTY
Warranty Note: <<< Preliminary 2025 Warranty >>>
Basic Years: 3
Basic Miles/km: 36,000
Drivetrain Years: 5
Drivetrain Miles/km: 60,000
Drivetrain Note: 3.0L & 6.0L Duramax® Turbo-Diesel engines, and certain commercial, government, and qualified fleet vehicles: 5 years/100,000 miles
Corrosion Years (Rust-Through): 6
Corrosion Years: 3
Corrosion Miles/km (Rust-Through): 100,000
Corrosion Miles/km: 36,000
Roadside Assistance Years: 5
Roadside Assistance Miles/km: 60,000
Roadside Assistance Note: 3.0L & 6.0L Duramax® Turbo-Diesel engines, and certain commercial, government, and qualified fleet vehicles: 5 years/100,000 miles
Maintenance Note: First Visit: 12 Months/12,000 Miles

Winner Chevrolet / Elk Grove Auto Group
Jerry Powers | 916-426-5752 | [email protected]
Vehicle: [Fleet] 2025 Chevrolet Silverado 2500HD (CK20743) 4WD Crew Cab 159" Work Truck ( Complete )
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.

Data Version: 25475. Data Updated: May 16, 2025 6:45:00 PM PDT.

May 18, 2025 Page 11
Technical Specifications
Powertrain
Transmission
Drivetrain Four Wheel Drive Trans Order Code MKM
Trans Type 10 Trans Description Cont. Automatic
Trans Description Cont. Again N/A First Gear Ratio (:1) 4.54 Second Gear Ratio (:1) 2.87 Third Gear Ratio (:1) 2.06
Fourth Gear Ratio (:1) 1.72 Fifth Gear Ratio (:1) 1.48
Sixth Gear Ratio (:1) 1.26 Reverse Ratio (:1) 4.54
Clutch Size N/A Trans Power Take Off N/A
Final Drive Axle Ratio (:1) N/A Transfer Case Model N/A Transfer Case Gear Ratio (:1), High N/A Transfer Case Gear Ratio (:1), Low N/A Transfer Case Power Take Off N/A Seventh Gear Ratio (:1) 1.00 Eighth Gear Ratio (:1) 0.85 Ninth Gear Ratio (:1) 0.69
Tenth Gear Ratio (:1) 0.63
Mileage
EPA Fuel Economy Est - Hwy N/A Cruising Range - City N/A EPA Fuel Economy Est - City N/A Fuel Economy Est-Combined N/A Cruising Range - Hwy N/A Estimated Battery Range N/A
Engine
Engine Order Code L8T Engine Type Gas V8
Displacement 6.6L/-TBD- Fuel System Direct Injection
SAE Net Horsepower @ RPM 401 @ 5200 SAE Net Torque @ RPM 464 @ 4000 Engine Oil Cooler Yes
Electrical
Cold Cranking Amps @ 0° F (Primary) 720 Cold Cranking Amps @ 0° F (2nd) N/A Cold Cranking Amps @ 0° F (3rd) N/A Maximum Alternator Capacity (amps) 170

Winner Chevrolet / Elk Grove Auto Group
Jerry Powers | 916-426-5752 | [email protected]
Vehicle: [Fleet] 2025 Chevrolet Silverado 2500HD (CK20743) 4WD Crew Cab 159" Work Truck ( Complete )
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.

Data Version: 25475. Data Updated: May 16, 2025 6:45:00 PM PDT.

May 18, 2025 Page 12
Powertrain
Cooling System
Total Cooling System Capacity N/A
Vehicle
Emissions
Tons/yr of CO2 Emissions @ 15K mi/year N/A EPA Greenhouse Gas Score N/A Chassis
Weight Information
Standard Weight - Front 2.00 lbs Standard Weight - Rear 2.00 lbs Base Curb Weight N/A Gross Axle Wt Rating - Front 4800 lbs Gross Axle Wt Rating - Rear 6390 lbs Curb Weight - Front 4013 lbs Curb Weight - Rear 2812 lbs Option Weight - Front 10.00 lbs Option Weight - Rear 8.00 lbs Reserve Axle Capacity - Front 775.00 lbs Reserve Axle Capacity - Rear 3568.00 lbs As Spec'd Curb Weight 6847.00 lbs As Spec'd Payload 3153.00 lbs Maximum Payload Capacity 3175.00 lbs Gross Combined Wt Rating 24500 lbs Gross Axle Weight Rating 11190.00 lbs Curb Weight 6825.00 lbs Reserve Axle Capacity 4343.00 lbs Total Option Weight 18.00 lbs Payload Weight Front 0 lbs Payload Weight Rear 0 lbs Gross Vehicle Weight Rating 10000.00 lbs Trailering
Dead Weight Hitch - Max Trailer Wt. 5000 lbs Dead Weight Hitch - Max Tongue Wt. 500 lbs Wt Distributing Hitch - Max Trailer Wt. 16000 lbs Wt Distributing Hitch - Max Tongue Wt. 1600 lbs Fifth Wheel Hitch - Max Trailer Wt. 18380 lbs Fifth Wheel Hitch - Max Tongue Wt. 4595 lbs Maximum Trailering Capacity 20000 lbs
Frame
Frame Type Hydroformed Sect Modulus Rails Only N/A
Frame RBM N/A Frame Strength N/A
Frame Thickness N/A

Winner Chevrolet / Elk Grove Auto Group
Jerry Powers | 916-426-5752 | [email protected]
Vehicle: [Fleet] 2025 Chevrolet Silverado 2500HD (CK20743) 4WD Crew Cab 159" Work Truck ( Complete )
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.

Data Version: 25475. Data Updated: May 16, 2025 6:45:00 PM PDT.

May 18, 2025 Page 13
Chassis
Suspension
Suspension Type - Front Short/Long Arm Suspension Type - Rear Multi-Leaf Springs Spring Capacity - Front N/A Spring Capacity - Rear N/A
Axle Type - Front N/A Axle Type - Rear N/A
Axle Capacity - Front N/A Axle Capacity - Rear N/A
Axle Ratio (:1) - Front N/A Axle Ratio (:1) - Rear 3.73 Shock Absorber Diameter - Front 51 mm Shock Absorber Diameter - Rear 51 mm Stabilizer Bar Diameter - Front 1.38 in Stabilizer Bar Diameter - Rear N/A Tires
Front Tire Order Code QHQ Rear Tire Order Code QHQ
Spare Tire Order Code ZHQ Front Tire Size LT245/75R17
Rear Tire Size LT245/75R17 Spare Tire Size LT245/75R17
Front Tire Capacity N/A Rear Tire Capacity N/A
Spare Tire Capacity N/A Revolutions/Mile @ 45 mph - Front N/A Revolutions/Mile @ 45 mph - Rear N/A Revolutions/Mile @ 45 mph - Spare N/A Wheels
Front Wheel Size 17 x -TBD- in Rear Wheel Size 17 x -TBD- in Spare Wheel Size 17 x -TBD- in Front Wheel Material Steel Rear Wheel Material Steel Spare Wheel Material N/A
Steering
Steering Type Pwr Steering Ratio (:1), Overall N/A
Steering Ratio (:1), On Center N/A Steering Ratio (:1), At Lock N/A Turning Diameter - Curb to Curb 52.7 ft Turning Diameter - Wall to Wall N/A Brakes
Brake Type Pwr Brake ABS System 4-Wheel
Brake ABS System (Second Line) N/A Disc - Front (Yes or ) Yes Disc - Rear (Yes or ) Yes Front Brake Rotor Diam x Thickness 14.0 x 1.6 in

Winner Chevrolet / Elk Grove Auto Group
Jerry Powers | 916-426-5752 | [email protected]
Vehicle: [Fleet] 2025 Chevrolet Silverado 2500HD (CK20743) 4WD Crew Cab 159" Work Truck ( Complete )
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.

Data Version: 25475. Data Updated: May 16, 2025 6:45:00 PM PDT.

May 18, 2025 Page 14
Chassis
Brakes
Rear Brake Rotor Diam x Thickness 14.1 x 1.3 in Drum - Rear (Yes or ) N/A Rear Drum Diam x Width N/A
Fuel Tank
Fuel Tank Capacity, Approx 36 gal Aux Fuel Tank Capacity, Approx N/A Fuel Tank Location N/A Aux Fuel Tank Location N/A
Dimensions
Interior Dimensions
Passenger Capacity 6 Front Head Room 43.03 in
Front Leg Room 44.53 in Front Shoulder Room 66.02 in
Front Hip Room 61.18 in Second Head Room 40.12 in
Second Leg Room 43.4 in Second Shoulder Room 65.3 in
Second Hip Room 60.24 in
Exterior Dimensions
Wheelbase 158.94 in Length, Overall w/o rear bumper N/A Length, Overall w/rear bumper N/A Length, Overall 250.04 in Width, Max w/o mirrors 81.85 in Height, Overall 79.82 in Overhang, Front N/A Overhang, Rear w/o bumper N/A
Front Bumper to Back of Cab N/A Cab to Axle 42.17 in
Cab to End of Frame N/A Ground to Top of Load Floor N/A Ground to Top of Frame N/A Frame Width, Rear N/A
Ground Clearance, Front 10.12 in Ground Clearance, Rear 10.12 in Body Length 0.00 ft Cab to Body N/A
Cargo Area Dimensions
Cargo Box Length @ Floor 82.25 in Cargo Box Width @ Top, Rear N/A Cargo Box Width @ Floor 71.4 in Cargo Box Width @ Wheelhousings 51.85 in Cargo Box (Area) Height 21 in Tailgate Width N/A

Winner Chevrolet / Elk Grove Auto Group
Jerry Powers | 916-426-5752 | [email protected]
Vehicle: [Fleet] 2025 Chevrolet Silverado 2500HD (CK20743) 4WD Crew Cab 159" Work Truck ( Complete )
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.

Data Version: 25475. Data Updated: May 16, 2025 6:45:00 PM PDT.

May 18, 2025 Page 15
Dimensions
Cargo Area Dimensions
Cargo Volume 69.5 ft³ Ext'd Cab Cargo Volume N/A

City of Gilroy

STAFF REPORT
Agenda Item Title: Adopt Fiscal Years 2026 (FY26) and 2027 (FY27) Operating and Capital Budgets, Position Control List, Departmental Work Plans, Boards & Commissions Work Plans, and the
GANN Appropriation Limit for Fiscal Year 2026.

Meeting Date: June 2, 2025
From: Jimmy Forbis, City Administrator
Department: Finance
Submitted by: Harjot Sangha, Finance Director
Prepared by: Carina Baksa, Finance Manager
STRATEGIC PLAN GOALS: Develop a Financially Resilient Organization Ensure Neighborhood Equity from City Services
Promote Economic Development Activities
Promote Safe and Affordable Housing for All
Maintain and Improve City Infrastructure

RECOMMENDATION

1. Adopt a Resolution of the City Council of the City of Gilroy setting the Appropriation Limit for FY26;

2. Adopt a Resolution of the City Council of the City of Gilroy adopting the Operating and Capital Improvement Program (CIP) budget for FY26 and FY27 and appropriating expenditures for the purposes outlined in the budget;

3. Adopt a Resolution of the City Council of the City of Gilroy establishing the Position Control List for FY26 and FY27;

4. Approve the Legislative Agenda, and Departmental Workplans for FY26 and FY27; and

5. Approve the Boards and Commissions Workplans for FY26 and FY27.

EXECUTIVE SUMMARY
The City of Gilroy adopts an operating budget every two years, a biennial budget, which approves the spending plan for two fiscal years. The City Council is requested to adopt the recommended operating and capital budget for FY26 and FY26 developed by staff with consultation and direction from the City Council over several strategic planning sessions and the budget workshop.

BACKGROUND
The City commenced its biennial budget development in February 2025. To date, the City Council and staff have conducted several strategic planning sessions, a budget workshop, and a community meeting, which helped shape the final budget presented before the Council for adoption.
• February 12, 2025 - Strategic Planning Session One – The City Council reviewed the current priorities, goals, and focus areas for the next two years. • March 17, 2025 - Strategic Planning Session Two - Mid-Year Fiscal Report and General Fund Forecast Update – The City Council received an update on the City’s fiscal health, notably the General Fund, which provides the most discretionary services for the community.
• May 5, 2025 - Strategic Planning Session Three - The City Council focused discussion on enhancing Economic Development and Community Development. • May 12, 2025 - Recommended Budget Workshop - The City Council conducted a budget workshop to review the recommended FY26 & FY27 Operating and Capital Budgets, featuring presentations on budget highlights, departmental workplans, and the recommended CIP.
• May 14, 2025 - Budget Community Meeting - The City staff conducted an inperson community meeting to present and seek the community’s input on the recommended FY26 and FY27 Operating and Capital Budgets. • May 19, 2025 - Strategic Planning Session Four - The City Council concluded its Strategic Planning at the last of a series of discussions focused on public safety, unhoused, legislative agenda, and further refinement of the work plans for the next two years.

COUNCIL STRATEGIC PLANNING GOALS (Current)
At the beginning of the strategic planning process in January, Council reviewed their current strategic planning goals. Council may modify, add, delete, or accept the current priorities as written below:
• Develop a Financially Resilient Organization that Relies on Local Revenues and Resources
• Maintain and Improve City Infrastructure Including Streets, Facilities, and Incorporates Green Energy Practices

• Promote Economic Development Activities that Create Opportunities for Quality Employment and Increase the City's Tax Base
• Ensure Neighborhood Equity from City Services Including Public Safety, Streets, Parks, and Recreation
• Promote Availability of Safe, Affordable Housing for all Gilroy Residents Staff has received feedback from Councilmembers which include proposed amendments to the current list of Priorities. These three suggested amendments include:

1. Simplify by having two priorities which can be expanded once progress is made to achieve results:
a. Develop a Financially Resilient Organization that Doesn’t Simply Maintain Status Quo but Does So While Improving Both Services and Safety to Residents.
b. Promote Economic Development Activities that Increase the City's Tax Base (see first bullet)

2. Beautify Our City Gateways to Ensure that They are Free of Trash, Homeless Encampments, Weeds and Blight to Ensure that Residents and Visitors Entering Gilroy Feel Safe and Welcome.1

3. Hire a Seasoned Economic Development Director with a Proven Track Record that can Lead the Effort in Securing Promote Economic Development Activities that Create Opportunities for Quality Employment and Increase the City's Tax Base.2
Council may modify, add, delete, or accept the current priorities as written.

ANALYSIS
On May 19, 2025, the City Council concluded its strategic planning session at the last of a series of discussions focused on public safety, the unhoused, and discussing the Legislative Agenda and work plans. Below is a summary of the various Legislative Agenda and/or workplan initiatives that the Council identified to include on the FY26 and FY27 biennial workplan, in addition to existing legislative item carryovers:
• Legislative Agenda Additions:
o Communication and support for district-based elections o Review the Council policy on General Fund investment in recreation services and programs
o Consideration of revising the tobacco ordinance and a moratorium on new tobacco retailers during revision process
o Review of campaign finance laws, contribution limits, and enforcement options
1 Add this item as a priority
2 Amend existing Economic Development priority with the proposed language.

o Evaluate the annexation of the Gilroy Sports Park
o Develop a City policy on a regional approach to housing/unhoused challenges
o Develop a policy to direct General Fund annual surplus towards park infrastructure investment
o Review the City's transient occupancy tax ordinance
o Conduct Fire Department service evaluation
o Develop the Police Department’s three-year strategic plan and needs assessment, including service level evaluation
o Beautification efforts for Gilroy gateways - Highway 101 and Monterey o Highway cloverleafs/interchange maintenance responsibility o Update the Parks and Trails Master Plan
• Workplan Initiatives Added:
o Economic Development Department implementation
o Research options for Code Enforcement staffing/resources o Conduct a Recreation program/funding assessment to include the City’s swimming program and potential expansion of recreation offerings (nonfacilities) o Enhancements to Citywide communications and social media policy The aforementioned items have tentatively been added to the current Legislative Agenda and Departmental work plan items. It is recommended that the City Council further legislate and affirm whether any adjustments should be made, as these will become the foundation of the items to be accomplished. Once affirmed, staff will focus on these workplans and develop funding plans for specific items that require budgetary appropriations, which will be returned to the Council for approval as determined. The Legislative Agenda, attached to this staff report, is sorted alphabetically by the Responsible Department, and the Departmental Workplans are sorted by Category (Mandated, Core, and Discretionary). Once adopted, staff will then develop a plan to effectuate these items and provide quarterly updates to Council with status and estimated time of completion of the respective workplans.

Two items pertain to staffing and will impact the final adopted Position Control list.

These are Code Enforcement and a review of Recreation programs, services, and related General Fund investments. Staff recommend that the City Council approve the addition of two Code Enforcement Officer positions to the FY26 and FY27 Position Control list and appropriate an additional $180,000 in FY26 and $378,000 in FY27 for related expenditures from the General Fund for a two-year period. The FY26 amount assumes half a year of staffing cost, given the time to recruit and fill the positions. The positions will be further evaluated at the end of the two-year cycle for continuation based on resource availability. In addition, given that the Council desires to review its policy on recreation programs, services, and related General Fund investment as a workplan item, staff recommends holding off on adding the three Recreation positions (Recreation Coordinator, Recreation Supervisor, and Recreation Management Analyst) until those discussions are complete. This will result in a decrease of $412,683 in FY26 and $434,025 in FY27 within the Recreation Fund. Both items are also discussed in the

Position Control List section of this staff report below.

It is important to note that while these are the planned priorities and the legislative agenda items the City will focus on, over the next two years, there will be additional items that arise in the form of new mandates or community needs, which will require the City Council to re-prioritize those new items within these existing planned goals, priorities, and the legislative agenda.

Adopting the FY26 and FY27 operating and capital budgets ensures the continuity of the City's functions and services from July 1, 2025, through June 30, 2027.

Below is the summarized schedule of the City's budgeted revenues (sources) and expenditures (uses) by Fund Type.

The total recommended budget, for all funds, for FY26 and FY27 is $207.2 million and $206.6 million, respectively, with funding sources of $178.6 million in FY26 and $178.8 million in FY27. The budget includes utilization of fund balance of $28.6 million in FY26, and $27.8 million in FY27, primarily in the Capital Project Funds and the Enterprise Funds (Water and Wastewater) for the Capital Improvement Program (CIP).

General Fund
The recommended budget for the General Fund for FY26 and FY27 is $75.6 million and $78.3 million, respectively, with funding sources of $74.3 million in FY26 and $77.1 million in FY27. The General Fund budget includes the utilization of a net fund balance of $1.3 million in FY26 and $1.2 million in FY27 for one-time strategic investments in City parks, facilities, fleet, and public safety equipment. It should be noted that the budget is structurally balanced and utilizes fund balances (excess reserves) for the onetime investments in infrastructure. The City maintains expenditures aligning with our revenues and the required 30% minimum reserves for the General Fund.

General Fund Forecast
Below is the current General Fund forecast chart, identifying unassigned fund balance changes based on the recommended budget and projections going forward, based on

historical trends. The chart below illustrates the ending fund balance and the required total reserves for the respective fiscal years.

The above chart demonstrates that the General Fund maintains the required 30% of General Fund expenditure in our Economic Uncertainty and General Fund reserve and remains structurally balanced throughout the forecast. It should be noted that although the budget is structurally balanced, there is little margin for error, and should any of the City’s revenue estimates fall short, the City will have a negative operating margin that must be addressed through either revenue enhancements or service reductions.

The chart illustrates the one-time uses of the general fund balance approved in the current FY24 and FY25 budget cycle, and in FY26 and FY27, for $1.5 million and $1.2 million, respectively. Future uses of fund balance can be considered during the biennial budget timeline or future budget developments.

Appropriations Limits
Each fiscal year, the City must adopt an appropriation limit on the City’s expenditures made from tax sources in conformance with Proposition 4, otherwise known as the Gann Initiative. The appropriation limit sets the maximum upper limit of expenditure that the City may appropriate each year based on population, economic growth, and expenditures. The appropriation limit typically far exceeds the amount of actual City expenditures that are appropriated in the annual budget. Attached to this staff report is a resolution for adopting the FY26 Appropriation Limit. Based upon the formula set forth in Proposition 111 and using the California per Capita income growth of 6.44% and the City of Gilroy's population growth of 1.10%, the calculation demonstrates that the City is substantially below the maximum allowable appropriation limit of $263 million and should remain so in the foreseeable future.

The City's tax proceeds subject to the FY2025-2026 GANN Limit is equal to $54,704,362. The table below illustrates the calculation summary. The detailed worksheets to support the appropriations limit calculation are attached to this staff

report.

Position Control List
The attached recommended budget includes personnel adjustments to enhance the level of service for the residents of Gilroy. Attached to this staff report is a resolution establishing the approved Position Control List for FY26 and FY27. This resolution provides a firm count of the types and number of full-time positions approved by the City Council for staffing the operations of the City, and incorporates feedback from Council during the various strategic planning sessions. The proposed Position Control List does not include the three new recreation staff positions. Based on the legislative agenda which features significant policy matters relating to recreation for the City of Gilroy, the proposed additional positions will be re-evaluated in light of the policy direction that Council determines, and staff will then return to Council regarding any potential positions once those policy matters are decided by Council.

For FY26 and FY27, the attached, updated recommended budget includes a total of 298 positions and include the addition or reclassification of the following positions:
• Shifted Community Coordinator position from Recreation to the Police Department in support of the Youth Task Force Program. (General Fund) • Added one Fire Division Chief to the Fire Department. (Construction Funds) • Added one Water Operator to the Utilities Department. (Utility Funds) • Added one Water Quality Specialist to the Utilities Department. (Utility Funds) • Added one Accounting Assistant to the Finance Department for Utility Billing support. (Utility Funds)
• Added one Economic Development Director to the Administration to establish a new Economic Development Department. (General Fund)
• Reclassification of one Operations Services Supervisor in the Water Section of the Utilities Department to Water Systems Superintendent. (Utility Funds) • Reclassification of one Maintenance Worker II in the Water Section of the Utilities Department to Water Operator. (Utility Funds)
• Reclassification of an Office Assistant II in the Utilities Department to a Management Assistant. (Utility Funds)
• Reclassification of two Firefighters and/or Fire Engineers to Fire Captains in the Fire Department in FY26. (General Fund)
• Reclassification of three Firefighters to Fire Engineers in the Fire Department in FY27. (General Fund)
• Reclassification of one Management Analyst in the Community Development Department to Senior Management Analyst. (General Fund)

• Staff recommend adding two Code Enforcement Officer positions to FY26 and FY27, resulting from the Council’s May 19th strategic planning session, as discussed in the Legislative Agenda and workplan discussion above.

Pending Council approval, the total number of positions will be 298 for FY26 and FY27.

The position control list resolution and the budget adoption resolution reflect the position count and the financial adjustments related to the inclusion of the code enforcement officer positions and the removal of the recreation positions.

The list does not affect part-time positions, as the part-time positions are a lump-sum appropriation for departments, and they are then granted the flexibility to fill part-time positions based on their current operational needs as they evolve throughout the fiscal years. The position control list can be subsequently amended by adopting an amending resolution of the City Council of the City of Gilroy for any reclassification, addition, or deletion to this list.

Boards and Commissions Budget Input and Workplans
As part of the annual budget development process, input is solicited from the City’s various boards and commissions. The boards and commissions submitted input and budget requests for the FY26 and FY27 biennial budget, and the detailed requests are included as an attachment to this report. Of the budget requests submitted, the following requested items were included in the final recommended budget for adoption. • The Open Government, Planning Commission, and Personnel Commission made specific training budget requests, which are included in the recommended budget. In addition, general training funds are also available for any other boards and commissions over the course of the next two years if they desire or otherwise express interest in attending training that aids or enhances their ability to serve in their roles.
o Training - $23,500/year
• Parks and Recreation Commission
o Pickleball Courts - $0.9 million in FY26
• Youth Commission
o OpportuniTEEN Fair - $1,150/year
o Senior/Intergenerational Dance at Senior Center - $2,075/year o Apparel/Supplies - $550/year
In addition, the boards and commissions have identified workplan items they will accomplish over the next two years. These workplans are included as an attachment to this report. Some of the workplan items are routine in nature and align with the commission’s purpose and intent, while others are specific initiatives. It is recommended that the Council review and approve the workplans.

Community Input

On May 14, 2025, City staff hosted a community meeting to present and seek community input on the recommended budget. There are no reportable requests from the community meeting.

ALTERNATIVES

1. The City Council could direct staff to include additional changes to the recommended budget before budget adoption; or

2. The City Council could decide not to adopt the recommended FY26 and FY27 operating and capital budgets. Staff does not recommend this option as it would have a detrimental impact on City functions and services. It is critical to adopt an operating budget before the commencement of the fiscal year (July 1, 2025) to ensure the continuity of City functions and services to the community.

FISCAL IMPACT/FUNDING SOURCE
The City Council’s adoption of the FY26 and FY27 operating and capital budgets will appropriate Citywide expenditures of $207.2 million in FY26 and $206.6 million in FY27, with funding sources of $178.6 million in FY26 and $178.8 million in FY27, and utilization of fund balance of $28.6 million in FY26, and $27.8 million in FY27.

The City Council is recommended to approve two additional financial adjustments to the budget before adoption, reflecting the two changes in the Position Control List:
• Add: Two Code Enforcement Officers - an increase of $180,000 in FY26, and $378,000 in FY27 within the General Fund (100) (not funded after FY27) • Remove: Three Recreation Positions (Recreation Coordinator, Recreation Supervisor, and Recreation Management Analyst) – a decrease of $412,683 FY26, and $434,025 in FY27 within the Recreation Fund (290) After the budget is adopted, the City Council may further amend the adopted budget from time to time as deemed necessary to accomplish the goals and priorities identified in the budget.

PUBLIC OUTREACH
The City Council and staff has held various Budget Study Sessions since February 2025, with the last strategic planning sessions held on May 19, 2025. Staff also conducted an in-person community workshop on May 14, 2025. A printed copy of the Recommended Budget is also available at the City Clerk’s Office and the Gilroy Library for public access. The Public Notice for the Budget Hearing to be held on June 2, 2025, was published in the Gilroy Dispatch and the Mercury News on May 16, 2025, and May

23, 2025.

NEXT STEPS
Upon adoption of the FY26 and FY27 budgets, staff will ensure the continuity of City functions and services effective July 1, 2025. Staff will subsequently prepare and publish the final budget document for FY26 and FY27. The final budget document will also be submitted to the Government Finance Officers Association (GFOA) and the California Society of Municipal Finance Officers (CSMFO) Budget Awards.

Attachments:

1. Appropriations Limit FY26 - Draft Resolution

2. Exhibit A to Appropriations Limit Resolution - Calculation for FY26

3. Budget Adoption FY26 and FY27 - Draft Resolution

4. Position Control FY26 and FY27 - Draft Resolution

5. Boards and Commissions Workplans for FY26 and FY27

6. Boards and Commissions Budget Input for FY26 and FY27

7. Councilmember Hilton Budget Memo for FY26 and FY27

8. Line Item Details by Fund for FY26 and FY27 Revenues

9. Line Item Details by Fund for FY26 and FY27 Expenditures

10. Combined Funds Statements for FY26 and FY27

11. Legislative Agenda and Departmental Workplans

RESOLUTION NO. 2025-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GILROY ADOPTING THE CITY OF GILROY
APPROPRIATION LIMIT FOR FISCAL YEAR 2025-2026
WHEREAS, the voters of the State of California elected to add Article XIII.B. of the California Constitution, known as the Gann Initiative and Proposition 4; and WHEREAS, the State of California, Department of Finance, and the League of California Cities have established uniform guidelines and have published appropriate percentages for California per capita personal income and population changes for the implementation of the subject limit.

NOW, THEREFORE, BE IT RESOLVED that the appropriation limit for the City of Gilroy for Fiscal Year 2025-2026 is $263,486,711.

PASSED AND ADOPTED at a Regular Meeting of the City Council this 2nd day of June 2025 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

APPROVED:

Greg Bozzo, Mayor
ATTEST:
_________________________
Bryce Atkins, Acting City Clerk

EXHIBIT A
Fiscal Year 2024-25 Adopted Limit $ 244,851,458
Population Factor (City Growth) 1.0110
Inflation Factor (California per capita income) 1.0644
Fiscal Year 2025-26 Limit $ 263,486,711

CITY OF GILROY

DETERMINATION OF THE APPROPRIATIONS LIMIT
FY 2025-26

AMOUNT
A. Proceeds of Taxes $ 55,708,317
B. Exclusions $ (1,003,955)
C. Appropriations Subject to Limitation $ 54,704,362
D. Current Year Limit $ 263,486,711
E. Over (Under) Limit $ (208,782,349)

APPROPRIATIONS SUBJECT TO LIMITATION

CITY OF GILROY
FY 2025-26

Tax Non-Tax
REVENUE Proceeds Proceeds Total
TAXES
Property taxes $ 22,405,482 $ - $ 22,405,482
Sales & Use Tax 20,400,000 - 20,400,000
Business Licence Tax 823,140 - 823,140
Utility Users Tax 8,200,289 - 8,200,289
Transient Occupancy Tax 1,905,500 - 1,905,500
Other Taxes 432,600 - 432,600

FROM STATE
Motor Vehicle in Lieu 101,044 - 101,044
Homeowners Relief 29,000 - 29,000
State Grants - 270,053 270,053
Federal 245,589 245,589

LOCALLY RAISED
Franchise Fees - 2,649,159 2,649,159
Fines, Forfeitures, Penalties - 177,474 177,474

USER FEES
(from Worksheet #1) (895,789) 8,162,180 7,266,391

OTHER MISCELLANEOUS
Transfers - 5,658,735 5,658,735
Miscellaneous - 2,323,929 2,323,929
SUB-TOTAL 53,401,266 19,487,119 72,888,385
INTEREST EARNINGS 980,550 408,291 1,388,841
(from Interests calculation)
TOTAL REVENUE $ 54,381,816 $ 19,895,410 $ 74,277,226
RESERVE WITHDRAWALS 1,326,501 - 1,326,501
(including appropriated fund balance)
Total of these Funds $ 55,708,317 $ 19,895,410 $ 75,603,727

CALCULATION OF PROCEEDS FROM TAXES

CITY OF GILROY
FY 2025-26

GENERAL FUND BUDGET

A. NON-INTEREST TAX PROCEEDS $ 53,401,266
B. MINUS EXCLUSIONS $ (1,003,955)
C. NET INVESTED TAXES $ 52,397,311
D. TOTAL NON-INTEREST PROCEEDS $ 74,214,886
Revenue plus Reserve
Withdrawals
E. TAX PROCEEDS AS
PERCENT OF BUDGET 0.70602
F. INTEREST EARNINGS $ 1,388,841
G. AMOUNT OF INTEREST
EARNED FROM TAXES $ 980,550
H. AMOUNT OF INTEREST $ 408,291

EARNED FROM NON-TAXES

INTEREST EARNINGS PRODUCED BY TAXES

CITY OF GILROY
FY 2025-26

USER FEES
Over(Under)

DIVISION ORG DIVISION NAME USER FEES COSTS COSTS
1004020 Planning $ 655,000 $ 1,567,844 $ (912,844)
1004030 Building 2,855,750 1,770,331 1,085,419
1004035 Code Enforcement 1,250 617,017 (615,767)
1004040 Fire Prevention - Haz Mat 787,000 529,355 257,645 1005530 Engineering 2,688,991 3,162,016 (473,025)
1005540 Environmental 278,400 515,617 (237,217)
Totals $ 7,266,391 $ 8,162,180 $ (895,789)

USER FEES VERSUS COSTS

CITY OF GILROY
FY 2025-26

RESOLUTION NO. 2025-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY
ADOPTING THE BUDGET FOR SAID CITY FOR FISCAL YEARS 2025- 2026 AND 2026-2027 AND APPROPRIATING PROPOSED

EXPENDITURES FOR PURPOSES SET FORTH IN THE BUDGET
WHEREAS, the City Administrator has prepared and submitted to the City Council a budget for the City of Gilroy for the Fiscal Years 2025-2026 and 2026-2027, and said Council has carefully examined and considered the same; and WHEREAS, the said Council did thereafter fix the 2nd day of June 2025 at the hour of 6:00 o’clock p.m. as the time, 7351 Rosanna Street Gilroy, CA., as the place, for a Public Hearing on the said proposed budget and caused a notice thereof to be published not less than ten (10) days prior to the said hearing; and WHEREAS, the said proposed budget for FY 2025-2026, as finally revised, provides for anticipated revenue totaling $178,593,524 and anticipated expenditures totaling $207,052,164, and said proposed budget for FY 2026-2027, as finally revised, provides for anticipated revenue totaling $178,826,950 and anticipated expenditures totaling $206,530,642 and said budget is now before the Council for adoption and said Council is satisfied with said budget as finally revised.

NOW, THEREFORE, BE IT RESOLVED that it is hereby ordered that the said proposed budget, including the anticipated revenues, expenditures, and un-appropriated surpluses, as revised, shall be and are hereby appropriated and adopted as the budget of the City of Gilroy for the Fiscal Years 2025-2026 and 2026-2027, including the posting of accumulated annual savings, if any, into each successive fiscal year and that a certified copy of said adopted budget shall be placed on file in the office of the City Clerk and be available for the individuals and agencies and organizations as specified in Section 1103 of the Charter; and
BE IT FURTHER RESOLVED that the Council’s recommended changes, if any, of June 2, 2025, are incorporated in said budget.

BE IT FURTHER RESOLVED that from the effective date of the budget, the several amounts stated therein as proposed expenditures shall be and become appropriated to the several offices, agencies, and departments for the respective objects and purposes therein specified.

Resolution No. 2025-XX
FY 26-27 Budget Adoption
City Council Regular Meeting | June 2, 2025

PASSED AND ADOPTED at a Regular Meeting of the City Council this 2nd day of June 2025 by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

APPROVED:

Greg Bozzo, Mayor
ATTEST:
_________________________
Bryce Atkins, Acting City Clerk

RESOLUTION NO. 2025-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GILROY ADOPTING THE AUTHORIZED POSITION

CONTROL LIST FOR THE CITY OF GILROY FOR FISCAL
YEARS 2025-2026 AND 2026-2027
WHEREAS, the business operations of the City of Gilroy are conducted by hired professional staff; and
WHEREAS, the City of Gilroy is committed to delivering services to our residents; and
WHEREAS, the delivery of services is effectuated by providing adequate and appropriate staffing levels to carry out the business of the City.

NOW, THEREFORE, BE IT RESOLVED that the number and classifications of both regular and limited-term full-time positions in which persons may be employed by the City of Gilroy during Fiscal Years 2025-2026 and 2026-2027 are hereby amended and shall be as set forth in the attached position control list, incorporated herein by reference.

BE IT FURTHER RESOLVED that a change in the position control list shall only be accomplished by resolution of the City Council of the City of Gilroy.

PASSED AND ADOPTED at a Regular Meeting of the City Council this 2nd day of June 2025 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

APPROVED:

Greg Bozzo, Mayor
ATTEST:
_________________________
Bryce Atkins, Acting City Clerk

Resolution No. 2025-XX
Position Control List
City Council Regular Meeting| June 2, 2025

DEPARTMENT
FY24
Amended
FY25
Amended
FY26
Recommended
FY27
Recommended
ADMINISTRATION 15 15 15 15
Assistant to the City Administrator 1 1 1 1
City Administrator 1 1 1 1
City Clerk 1 1 1 1
Community Coordinator 1 1 0 0
Communication and Engagement Manager 1 1 1 1
Community Engagement Coordinator 1 1 1 1
Community Resilience Coordinator 1 1 1 1
Economic Development Director 0 0 1 1
Economic Development Manager 1 1 1 1
Emergency Services & Volunteer Coordinator 1 1 1 1
Management Analyst 1 1 1 1
Management Assistant 1 1 1 1
Office Assistant I/II 1 1 1 1
Recreation Coordinator 1 1 1 1
Recreation Manager 1 1 1 1
Recreation Supervisor 1 1 1 1
ADMINISTRATIVE SERVICES 14 14 14 14
Administrative Services & Human Resources
Director/Risk Manager 1 1 1 1
Custodian 1 1 1 1
Equipment Mechanic 2 2 2 2
Facilities Maintenance Specialist 2 2 2 2
Facilities and Fleet Superintendent 1 1 1 1
Human Resources Analyst 2 2 2 2
Human Resources Technician II 1 1 1 1
Management Assistant 2 2 2 2
Senior Equipment Mechanic 1 1 1 1
Senior Facilities Maintenance Specialist 1 1 1 1
COMMUNITY DEVELOPMENT 26 27 29 29
Building Inspector I/II 3 3 3 3
Building Official 1 1 1 1
Code Enforcement Officer 2 2 4 4
Community Development Director 1 1 1 1
Deputy Director of Community Development 0 1 1 1
Deputy Fire Marshal/Haz Mat Supervisor 1 0 0 0
Fire Marshal 0 1 1 1
Hazardous Materials Inspector I/II 2 2 2 2
HCD Technician 1 0 0 0
Housing and Community Services Coordinator 0 1 1 1
Housing and Community Services Manager 1 1 1 1
Management Analyst 1 1 0 0
Management Assistant 1 1 1 1
Office Assistant I/II 1 1 1 1
Permit Technician 3 3 3 3
The table below shows the number of full-time positions by Department included in the FY26 and FY27 Recommended Budgets. This table does not include the seven positions for Mayor and Council members.

POSITION CONTROL LIST

Resolution No. 2025-XX
Position Control List
City Council Regular Meeting| June 2, 2025

DEPARTMENT
FY24
Amended
FY25
Amended
FY26
Recommended
FY27
Recommended
Planner I/II 2 2 2 2
Planning Technician 1 1 1 1
Planning Manager 1 1 1 1
Supervising Code Enforcement Officer 1 1 1 1
Senior Hazardous Materials Inspector 1 1 1 1
Senior Management Analyst 0 0 1 1
Senior Planner 2 2 2 2
FINANCE 21 21 22 22
Accountant 2 2 2 2
Accounting Assistant I/II 7 7 8 8
Accounting Technician - Payroll 1 1 1 1
Finance Director 1 1 1 1
Finance Manager 2 2 2 2
Financial Analyst 1 1 1 1
Geographic Information Systems Analyst 1 1 1 1
IT Applications Analyst 1 1 1 1
IT Manager 1 1 1 1
IT Technician I/II 1 1 1 1
Network Administrator 1 1 1 1
Public Safety Systems Administrator 1 1 1 1
Supervising Accounting Technician 1 1 1 1
FIRE 44 46 47 47
Fire Administration Technician 1 1 1 1
Fire Captain 10 10 12 12
Fire Chief 1 1 1 1
Fire Division Chief 3 3 4 4
Fire Engineer 9 9 9 12
Firefighter I/II 19 21 19 16
Management Analyst 1 1 1 1
POLICE 104 107 108 108
Community Coordinator 0 0 1 1
Community Engagement Coordinator 1 1 1 1
Community Services Officer 4 4 4 4
Police Crime Analyst 1 1 1 1
Detention Services Officer 5 5 5 5
Management Analyst 1 1 1 1
Management Assistant 1 1 1 1
Office Assistant I/II 1 1 1 1
Police Captain 3 3 3 3
Police Chief 1 1 1 1
Police Corporal 8 9 9 9
Police Officer 44 45 45 45
Police Records Technician I/II 6 6 6 6
Police Sergeant 11 11 11 11
Property and Evidence Technician 1 1 1 1
Public Safety Communications Supervisor 1 1 1 1
Public Safety Communicator 13 14 14 14
Police Records Supervisor 1 1 1 1
Youth Task Force Coordinator 1 1 1 1

Resolution No. 2025-XX
Position Control List
City Council Regular Meeting| June 2, 2025

FY26 and FY27 Arts and Culture Commission Work Plan
Project Name Project Description
For the Love of Gilroy Event Continue the successful pilot program as an annual event each year.

Multicultural Community Days
Explore hosting an event series featuring arts and culture presentations and displays of various cultures in the community, consisting of up to two events per fiscal year as a pilot program.

Fundraising Gala
Explore the opportunity to host a fundraising gala, aiming for one event during the workplan period.

Update the Arts and Culture Strategic
Plan
Update the strategic plan to identify strategies and goals for Gilroy's arts and culture into the future.

Public Art Resource Document
Explore the viability of creating a public art resource document for future development, in conjunction with the Community Development Department.
1

FY26 and FY27 Library Commission Work Plan
Project Name Project Description
Study Art Installation/Display Study of a community art installation or display at the Gilroy Library.

Representation at Library
Functions
Represent the Library Commission at Library functions and programs such as story time, and/or staff appreciation days.

Gilroy Library Liaison with Santa
Clara County Library System
Review and provide feedback to the Santa Clara County Library System regarding library services and programs offered at the Gilroy location.

Attend a State or National
Conference
Participate in the annual California Library Association or the American Library Association conference.

Promote Commission Purpose
Promote the Commission's purpose and inform the Gilroy community of Library Commission's presence and visibility.

Capital Improvementsto the
City's Library Facility
Provide recommendations to the City Administrator and the City Council regarding potential capital improvements to the City's library facility based on the needs identified by the Santa Clara County Library staff and the Gilroy Community, to be funded by the remaining library bond proceeds. 2

FY26 and FY27 Parks Recreation Commission Work Plan
Project Name Project Description
Engage the Community
Participate and/or sponsor citywide events such as Arbor Day, Bike to Wherever Day, Earth Day, Coffee in the Park, and Citywide Clean-up Efforts.

Maintain and Enhance Existing Park Facilities
1) FY26 and FY27 focus on Las Animas Veterans Park
2) Monitor city parks by commissioners and report findings at regularly scheduled meetings.

Establish Permanent Pickleball Facilities This is in accordance with last year's commission's study of park locations.

Plan for the Future
1) Update Parks and Recreation Master Plan
2) Identify potential funding sources
3) Idenfify future recreation and expand joint use with the school district *Recreation Needs Assessment Evaluate the need and develop plan to conduct a Recreation Needs Assessment.
3 *Recommended to be added to the final Council approved work plan for the Recreation Commission

FY26 and FY27 Personnel Commission Work Plan
Project Name Project Description
Review of New and Updated Job
Descriptions
The commission will review all new and updated job descriptions within the classification plan.

Review of New and Updated Salary
Rates
The commission will review the recommended salary range for new/updated classifications for proper placement on the salary schedule.

Review of Recruitment and
Employment Status Report
Commission to review and provide feedback on recruitment efforts and filling of vacancies.

Conduct Appeal Hearings as needed
The commission will conduct any discipline or grievance appeal hearings as needed, consistent with the procedures contained in the Human Resources Rules and Regulations
and Memoranda of Understanding.

Complete Required Training
Commission to complete any required training to keep
knowledge and understanding of various rules and procedures current.

Review Updatesto Human Resources
Rules and Regulations
Commission to review a comprehensive update to Human Resources Rules and Regulations, and make a final
recommendation on the updates to the City Council.
4

FY26 and FY27 Planning Commission Work Plan
Project Name Project Description
Development Review
Review and take action on various planning and land use matters as required by municipal code, items referred by staff or Council, environmental documents, and land use entitlement applications including conditional use permits, variances, subdivisions, General Plan / Housing Element amendments, zoning ordinance and map amendments, specific plans, planned unit developments, historic resources, street naming when applicable, development related to bicyclists and pedestrians.

Comprehensive Zoning Code and Map Update
Review staff recommended modificationsto the ZoningOrdinance in conformance with the 2040 General Plan.

Capital Improvement Plan General Plan Consistency
Pursuant to Government Code 65401, the CIP shall be reviewed for conformance with the adopted General Plan.

Commission Training
Provide the Commission with appropriate training and resourcesto adequately perform their assigned duties; participate in off-site and/or virtual workshops/conferences.

Planning Commissioners Academy by the League of
California Cities
The three-day conference supports Development Review and Commission Training workplan areas by providing knowledge on a variety of topicsrelevant to the commissioners’ role including laws related to FPPC, ethics, land use, CEQA, affordable housing, and legislative updates. Relationships with peers can also result, providing a source of shared knowledge and experience.

Regional Planning Commissioner training by
Institute for Local Government, and other training
opportunities such as the Silicon Valley Bike
Summit
Thistraining supports Development Review and Commission Training workplan areas, with interactive training sessions on the basics of planning documents, CEQA, public engagement principles, working effectively with staff, and the Council specific to the Santa Clara County region. Other training also provides opportunities to learn about transportation alternatives.

Online Training Opportunities, such as
Historic Preservation
Thisitem supportsthe Development Review and Commission Training workplan areas by providing access to resources such as Historic Preservation Bootcamp.
5

FY26 and FY27 Open Government Commission Work Plan
Project Name Project Description
OGO Video/Training Revise the method for training pursuant to the Open Government Ordinance.

Open Government Week A proclamation by the City Council, with the week of November 17, 2025, being the first potential recognition. Also, explore hosting an event or table for it.
*Code of Ethics Commission review and recommendation regarding a potential code of ethics/conduct for leadership.

Spanish Translation/ Interpretation
Services at Meetings
Review and prepare recommendations regarding Spanish translation and interpretation services for City Council meetings.
6 *Item to be excluded from the final Council approved Commission Work Plan as it is not within the Commission's scope or purview.

FY26 and FY27 Youth Commission Work Plan
Project Name Project Description
Civic Awareness
Identify a legislative issue that impacts youth and teens of Gilroy or the community at large.

OpportuniTEEN Fair
Plan a resource fair to conduct outreach and a meet-and-greet opportunity for City Youth residents. Inform residents about the Commission and the Commissioners' role.

Senior/Intergenerational Dance Organize and host a senior/intergenerational dance at the Senior Center.

Community Clean-up Day Participate in a community clean-up day.

Senior Tech Days Assist seniors with using their cell phone and/or tablet.

Breakfast with Santa Support Volunteer at the annual Breakfast with Santa event at the Senior Center. 7

Boards and Commissions Budget Input for FY26 & FY27
Table of Contents
Arts and Culture Commission ...................................................................................................................... 1 Library Commission...................................................................................................................................... 2 Parks and Recreation Commission .............................................................................................................. 3 Personnel Commission............................................................................................................................... 15 Planning Commission................................................................................................................................. 17 Youth Commission...................................................................................................................................... 20

Arts and Culture
Commission
Council Correspondence
7351 Rosanna Street, Gilroy, California 95020-6197
Telephone: (408) 846-0202
http://www.cityofgilroy.org
Commission Chair
Melanie Reynisson
Commissioners
Ruben Dario Villa
Camille McCormack
Adeline Moreno
Steven Porter
Steven Taylor
Wendy Zamora
March 12, 2025
To: Bryce Atkins, Executive Sponsor
Re: Arts and Culture Budget Requests for Fiscal Year 2026 and Fiscal Year 2027 The Arts and Culture Commission (ACC) of the City of Gilroy approved a recommendation for the below budget requests for Fiscal Years 2026 and 2027.

1. For the Love of Gilroy Public Art Banner Program | $8,000 per year | Dedicated Funds The ACC is requesting to make the public art banner program, For the Love of Gilroy, an ongoing program. The ACC is requesting to use $8,000 per fiscal year of it’s Arts and Culture and Public Art Funds to sustain the program, in addition with fundraising efforts. The pilot program held in 2024 was successful, and the ACC desires to continue it, as outlined in its proposed workplan for the next two fiscal years.

2. Multicultural Community Days | $5,000 annually | General Fund The ACC would like to add this series to enhance awareness of the various cultures in the community through art, dance, and other cultural expression. This request, if approved, would create a pilot program to host two multicultural community day events per year, with estimated costs of $2,500 per event. This is intended to bring multicultural awareness and education through the arts of various cultures represented in the community, and is a new program proposed in its proposed workplan.

3. Fundraising Event Gala | Funding to be Determined
The ACC would like to assess the possibility of hosting a fundraising gala to help fund the activities above. At this time, funding amounts are not fully known. The funding would likely come from the Arts and Culture Commission Fund. The event approval would come back to Council in the future. The intent is to develop fundraising activities, consistent with the City’s Charter, to develop public art programs and projects.

The ACC would like to thank the City Council for considering these budget requests, and the support that it has provided to the ACC as it pursues fulfillment of its roles outlined in the City Charter.

Sincerely,
Melanie Reynisson, Chair
Arts and Culture Commission
Docusign Envelope ID: 3CE01DC7-ED3C-4607-8C51-3D51F17E7DDE 1

MEMORANDUM
DATE: February 20, 2025
TO: Jimmy Forbis, City Administrator
CC: Carina Baksa, Finance Manager
FROM: Harjot Sangha, Finance Director; Adam Henig, Recreation Manager SUBJECT: Library Commission Workplan and Budget Input for Fiscal Year 2026 and 2027 On February 12, 2025, the Library Commission discussed and unanimously approved the following two items to be proposed for the City Council to consider for the upcoming two-year budget cycle, Fiscal Year 2025-26 (FY26) and 2026-27 (FY27):
1) Budget request: Funding for up to three commissioners to attend the annual California Library Association or the American Library Association conference(s). The funding requested is $2,500 per commissioner for an annual total of $7,500 for FY26 and $7,500 for FY27. The benefits of attending include: a) educating the commissioner about the latest trends, b) networking with other library commissions/boards, and c) using as a recruiting tool to increase interest among prospective applicants. 2) Library Commission Workplan: The commission discussed and agreed on the following workplan for FY26 and FY27:
a. Study of a community art installation or display at the Gilroy Library (New Workplan) b. Represent the Library Commission at Library functions and programs such as story time, and or staff appreciates days (New Workplan)
c. Review and provide feedback on the Santa Clara County library System regarding library services and programs offered at the Gilroy location (Existing Workplan) d. Participate in the annual California Library Association or the American Library Association conference. (Existing Workplan – Rephrased)
e. Promote the commission’s purpose and inform the Gilroy community of Library Commission’s present and visibility (Existing Workplan – Rephrased)
f. Provide recommendations to the City Council regarding capital improvements to the Gilroy Library to be funded by the unspent library bond proceeds (Existing Workplan) The Commission appreciates the opportunity to make these budget requests and recommendations regarding its workplan for FY26 and FY27.

Sincerely,
2025 Library Commission
Victoria Coverson-Baxter, Chair
Saied Nooshabadi, Vice Chair
Kasandra Lowry, Commissioner
City of Gilroy

LIBRARY COMMISSION
2

Recreation Division
7371 Hanna Street

GILROY, CALIFORNIA
95020
www.cityofgilroy.org/recreation
March 25, 2025
To: Jimmy Forbis, City Administrator
Subject: Follow-up about Parks & Recreation Commission Budget Input Memo On March 18, the Parks and Recreation Commission unanimously recommended the following items for its FY2026 and FY2027 work plan:
 Engaging the community
o Participate and/or sponsor citywide events such as Arbor Day, Bike to Wherever Day, Earth Day, Coffee in the Park, and the citywide clean-up efforts.  Maintain and enhance existing park facilities
o FY26 and FY27 focus on Las Animas Veterans Park
o Monitor city parks by commissioners and report findings at regularly scheduled meetings.  Establish permanent pickleball facilities
o In accordance with last year’s commission’s study of park locations.  Planning for the future
o Updating Parks and Recreation Master Plan.
o Identify potential funding sources.
o Identify future recreation and expand joint use with the school district.

The Commission also has provided its input for the next two-year budget cycle. They are recommending the following items, in order of priority:
 Construction of four pickleball courts at Las Animas Veterans Park ($401,500)  Infrastructural improvements at Las Animas Veterans Park, specifically to the handball and basketball courts ($157,700)
 Engaging community materials for the Commission ($17,500)  An updated Parks Master Plan ($250,000)
For additional information about each item, please see the attached reports.

Sincerely,
Luis Ramirez
Chair, Parks & Recreation Commission
Attachments 1-4 Project & Budget Analysis
CC: John Doughty, Public Works Director
Adam Henig, Recreation Manager
Docusign Envelope ID: 8DF86499-1206-4781-A2E2-0ABB67B15FD5 3

CITY OF GILROY – BUDGET REQUEST FOR PICKLEBALL COURT CONSTRUCTION Project Name: Pickleball Court Construction at Las Animas Park Category: Establish a Pickleball Court in Gilroy
Project Type: New
Project Description
This project proposes the construction of dedicated pickleball courts at Las Animas Park in Gilroy, CA. The scope includes site preparation, grading, and paving to accommodate 4 courts, with amenities including court fencing, lighting, seating, and shade structures. Additionally, the project will provide necessary landscaping improvements and ADA-compliant access pathways.

Project Justification
Pickleball is the fastest-growing sport in America, promoting physical activity, social interaction, and community engagement. Residents of Gilroy have requested dedicated pickleball courts since 2021, appearing at city council meetings, speaking with officials, and even funding temporary pickleball lines on existing tennis courts.

At the February 18, 2025, Parks and Recreation Commission meeting, a significant number of residents emphasized the need for dedicated courts, citing benefits such as community building, inclusivity for all ages, and enhanced public health. Gilroy currently lacks dedicated pickleball courts, whereas neighboring cities—including Hollister, San Juan Bautista, Monterey, Pacific Grove, San Jose, Palo Alto, Mountain View, Sunnyvale, Santa Clara, and Morgan Hill—have invested in pickleball infrastructure.

The Parks & Recreation Commission’s 2024 location analysis identified Las Animas Park as the top recommended site due to its existing electrical infrastructure, restroom facilities, and potential to enhance park safety through increased activity and lighting.

Alignment with City’s Parks & Recreation Master Plan
The Parks & Recreation System Master Plan outlines the city's commitment to enhancing recreational facilities, promoting public health, and meeting the needs of a growing and diverse population. The addition of pickleball courts aligns with key goals, including:
● Providing equitable access to recreation facilities.
● Encouraging community wellness and active lifestyles. ● Enhancing park safety through increased usage and visibility. ● Beautifying and modernizing park amenities.

Estimated Project Costs (for 4 Courts)
PRC Attachment 1
4

Item Estimated Cost ($)
Site Preparation & Grading 50,000
Court Construction (4 Courts) 120,000
Surface Coating & Line Painting 20,000
Fencing & Lighting Installation 80,000
Benches & Shade Structures 30,000
Landscaping & ADA Pathways 25,000
Design & Engineering Fees 40,000
Contingency (10%) 36,500
Total Estimated Cost 401,500
Funding Sources
Potential funding sources include:
● City’s Capital Improvement Program (CIP) (900640)
● Grant opportunities (State & Federal recreational funding programs) ● Potential private/public partnerships
Ongoing Operational Cost Impact
Routine maintenance costs, including resurfacing every 5-7 years, lighting maintenance, and general court upkeep, are estimated at approximately $5,000 annually.

Conclusion
Investing in pickleball courts is a strategic move to modernize Gilroy’s parks, meet resident demands, and promote an active and engaged community. With strong public support and alignment with city planning initiatives, this project presents a valuable addition to the city’s 5

recreational assets. Approval of this budget request will ensure Gilroy remains competitive with surrounding communities while fostering a healthier and more connected community. 6

CITY OF GILROY – BUDGET REQUEST FOR COURT RESURFACING AND

IMPROVEMENTS AT LAS ANIMAS PARK
Project Name: Court Resurfacing and Amenity Upgrades
Category: Improve Existing Park Infrastructure
Project Type: Rehabilitation
Project Description
This project seeks funding to resurface two handball courts and one basketball court at Las Animas Park. The project will include resurfacing, new court lining, the installation of two benches, and one additional light to improve usability and safety. The improvements will enhance recreational opportunities and prolong the lifespan of these well-used community assets.

Project Justification
The existing courts have deteriorated due to years of use and weather exposure, leading to surface cracks and faded or missing court lines. These conditions pose safety hazards and reduce the playability of the courts. This project will:
● Improve player safety by addressing surface irregularities. ● Enhance accessibility and usability with new court lines and seating. ● Extend the lifespan of the courts and reduce long-term maintenance costs. ● Increase community engagement by providing high-quality recreational spaces.

This project aligns with the city's commitment to maintaining and improving its parks and recreational facilities to serve residents better.

Alignment with City’s Parks & Recreation System Master Plan This project directly supports the goals outlined in the Parks & Recreation System Master Plan, including:
● Maintaining high-quality recreational facilities.
● Enhancing park safety and accessibility.
● Encouraging active and healthy lifestyles through well-maintained sports facilities.

PRC Attachment 2
7

Estimated Project Costs
Item Estimated Cost ($)
Handball Court Resurfacing (2 courts) 10,000
Basketball Court Resurfacing (1 court) 115,000
Court Lining (Handball & Basketball) 5,000
Bench Installation (2 benches) 6,000
Lighting Installation (1 light) 15,000
Two basketball posts & backboard 6,000
Contingency (10%) 15,700
Total Cost 172,700
Funding Sources
Potential funding sources include:
● City’s General Fund
● Parks & Recreation Capital Improvement Program (900640) ● Community Development Block Grants (CDBG)
● Public-Private Partnerships & Sponsorships
Ongoing Operational Cost Impact
Routine maintenance costs for the resurfaced courts and new amenities are estimated at approximately $3,000 annually, covering cleaning, minor repairs, and lighting maintenance.

Conclusion
Investing in court resurfacing and amenity upgrades at Las Animas Park is essential to ensuring safe and engaging recreational spaces for Gilroy residents. By funding this project, the city will 8

enhance park infrastructure, encourage community activity, and provide a safe, modernized space for sports and recreation. Approval of this budget request will support Gilroy’s long-term commitment to maintaining high-quality public amenities. 9

CITY OF GILROY – BUDGET REQUEST FOR PARKS & RECREATION COMMUNITY

EVENT PARTICIPATION
Project Name: Parks & Recreation Community Event Participation Fund Category: Community Engagement & Outreach
Project Type: Operational Support
Project Description
This budget request seeks funding to enable the Parks & Recreation Commission to participate in local community events. Funds will cover event registration fees, promotional materials, branding efforts, and engagement activities that enhance community outreach. Items needed include printed materials (flyers, signs, and banners), branded giveaways, interactive games, and essential event equipment such as tables and chairs.

Project Justification
Participation in community events is crucial to increasing public awareness of Parks & Recreation initiatives, engaging residents, and fostering a stronger community connection. By maintaining a presence at city events, the commission can:
● Promote parks, programs, and recreational opportunities. ● Gather public input to shape future projects and initiatives. ● Enhance community involvement and visibility.
● Strengthen partnerships with local organizations and businesses.

Over the past years, attendance at local events has been identified as a key opportunity to improve communication with residents and better understand their recreational needs. Without dedicated funding, participation in these events is inconsistent and dependent on limited discretionary funds.

Alignment with City’s Parks & Recreation Master Plan
The Parks & Recreation System Master Plan emphasizes the importance of community engagement and public outreach as fundamental to ensuring accessible and relevant recreational services. This request aligns with key goals, including:
● Expanding community involvement in parks and recreation planning. ● Enhancing public awareness of recreational programs and park facilities. ● Promoting inclusivity and accessibility within the city's recreational offerings.

Estimated Project Costs (Annual Budget)
PRC Attachment 3
10

Item Estimated Cost ($)
Event Registration Fees 5,000
Printing (Flyers, Signs, Banners) 3,000
Branding (T-shirts, Table Covers) 2,500
Giveaways (Small Gifts, Prizes) 2,000
Interactive Games & Activities 1,500
Event Equipment (Table, Chairs) 1,500
Miscellaneous & Contingency 2,000
Total Estimated Cost 17,500
Funding Sources
Potential funding sources include:
● City’s General Fund
● Community & Business Sponsorships
● Grant opportunities for community engagement initiatives Ongoing Operational Cost Impact
The requested funds will support an annual budget for community event participation, with periodic reviews to adjust needs based on event attendance and outreach effectiveness.

Conclusion
Allocating funds for community event participation is an investment in public engagement, education, and outreach. This initiative will strengthen community relationships, enhance visibility for Parks & Recreation programs, and ensure Gilroy residents have direct access to information about recreational opportunities. Approval of this budget request will enable the Parks & Recreation Commission to maintain a consistent and professional presence at local events, reinforcing the city’s commitment to active and engaged communities. 11

12

CITY OF GILROY – BUDGET REQUEST FOR PARKS MASTER PLAN (CIP 900780) Project Name: Parks Master Plan
Category: Plan for Future
Project Type: New
Project Description
This project seeks funding to develop a comprehensive Parks Master Plan for the City of Gilroy.

The plan will assess the condition of existing parks, conduct extensive public outreach to identify community needs, and recommend park improvements based on public feedback and the goals set forth in the 2040 General Plan. Additionally, the plan will identify potential funding sources for future park development and enhancements.

Project Justification
The City of Gilroy’s Parks & Recreation System Master Plan was last updated in 2004. Since then, the city has grown, community recreational needs have evolved, and park infrastructure has aged. The Parks Master Plan will serve as a crucial guide for decision-makers to:
● Identify park deficiencies and prioritize improvements. ● Enhance recreational programming and special-use facilities. ● Develop a strategic approach for park expansion and maintenance. ● Support the establishment of a Parks Impact Fee Program to provide a sustainable funding source for park improvements.

By creating an updated Parks Master Plan, the City of Gilroy will be better equipped to serve its residents with modernized and accessible parks and recreational facilities.

Alignment with City’s Parks & Recreation System Master Plan This project aligns with the city’s commitment to maintaining and enhancing public parks and recreational facilities as outlined in the Parks & Recreation System Master Plan. Specifically, it supports the following objectives:
● Providing high-quality recreational spaces for residents. ● Ensuring equitable access to park amenities.
● Strategically planning for future parkland acquisition and facility improvements.

Estimated Project Costs
Item Estimated Cost
($)
PRC Attachment 4
13

Consulting
Services
225,000
Salaries/Wages 25,000
Total Cost 250,000
Funding Sources
Currently, this project is unfunded. Potential funding sources include:
● City’s General Fund
● Parks Development Impact Fees
● State and Federal Grants for park planning and development ● Public-Private Partnerships
Estimated Project Schedule
This project is currently planned for Beyond FY28, with the following anticipated phases:
● Project Design: Beyond FY28
● Public Outreach & Community Engagement: Beyond FY28
● Final Plan Development & Approval: Beyond FY28
Ongoing Operational Cost Impact
This project will not generate operational costs but will inform future capital investments in the city’s park system. The recommendations from the Parks Master Plan will guide the city's infrastructure improvements and resource allocation for years to come.

Conclusion
Developing a new Parks Master Plan is a critical step in ensuring that Gilroy’s parks and recreational facilities remain vibrant, accessible, and aligned with the needs of the community.

This plan will serve as a foundational document for park improvements, funding strategies, and long-term planning. Approval of this budget request will enable the city to take a proactive approach to enhancing its parks system and securing sustainable funding for future projects. 14

Administrative Services & Human
Resources/Risk Management
Department
7351 Rosanna Street

GILROY, CALIFORNIA
95020
Telephone (408) 846-0228
FAX: (408) 846-0200
http://www.ci.gilroy.ca.us
LeeAnn McPhillips

ASSISTANT CITY

ADMINISTRATOR
AND

ADMINISTRATIVE SERVICES &

HUMAN RESOURCES

DIRECTOR/RISK MANAGER
March 24, 2025
TO: Jimmy Forbis, City Administrator
FROM: Personnel Commission Executive Liaison, LeeAnn McPhillips, Assistant City Administrator, Administrative Services & Human Resources Director/Risk Manager on behalf of the Gilroy Personnel Commission
Subject: Personnel Commission’s Recommended Budget and Work Plan for Fiscal Years 2026 and 2027 On March 24, 2025, the Personnel Commission recommended the below workplan for FY 26 and 27 consistent with the Personnel Commission’s scope included within the Gilroy City Chater:

Workplan Item Description
Review New and Updated Job
Descriptions
Commission to review all new and updated job descriptions within the classification plan.

Review New and Updated Salary
Rates
Commission will review recommended salary range for
new/updated classifications for proper placement on the salary schedule.

Review Recruitment and
Employment Status Report
Commission to review and provide feedback on
recruitment efforts and filling of vacancies.

Conduct Appeal Hearings as
Needed
Commission will conduct any discipline or grievance appeal hearings as needed consistent with the procedures
contained in the Human Resources Rules and Regulations
and Memoranda of Understanding.

Complete Required Training Commission to complete any required training to keep knowledge and understanding of various rules and
procedures current.

Review Updates to Human
Resources Rules and Regulations
Commission to review comprehensive update to Human
Resources Rules and Regulations and make a final
recommendation on the updates to the City Council.

In addition, as part of the Administrative Services/Human Resources Division budget development for FY 26 and 27, staff included $3,000 in training for the Personnel Commission. This is the same amount approved in 15

past years to ensure that the Commission receives regular training on discipline appeal and grievance appeal hearing procedures, classification and compensation best practices, and important HR Rules/Policy updates for public agencies. Assuming these funds remain part of the Human Resources budget, the Commission has requested that FY 26 training be on hearing procedures to ensure they are current and ready to go if needed.

Should there be a Personnel Commission appeal hearing, there are legal fees included within the normal Human Resources budget request for legal counsel for the Personnel Commission given the procedural requirements of hearings and to draft any required post-hearing documents/recommendations.

Outside of these routine funds, the Personnel Commission is not requesting anything new or special for the FY 26 or 27 budget.

Please let me know if there are any questions.
16

City of Gilroy
Planning Commission
March 1, 2025
Harjot Sangha, Finance Director
Subject: FY 2026 and 2027 Planning Commission Workplan, Training, and Budget Request At the February 20, 2025 meeting, the Planning Commission developed a workplan, training, and budget request for Fiscal Years 2025-26 and 2026-27.

The proposed Planning Commission workplan identifies tasks that the Commission is expected to complete in the next two-year budget cycle. The workplan also includes training request to better prepare Commissioners to conduct the work of the Commission in keeping with the charge provided by the City Charter, City Code, and City Council. From the training request, the Commission developed an annual budget of $10,500 for each fiscal year. This would be funded by the General Fund.

Please refer to Attachment 1 for the FY 2026 and 2027 Planning Commission workplan.

Please refer to Attachment 2 for the FY 2026 and 2027 Planning Commission training and budget request.

Respectfully,
2025 Planning Commission
Manny Bhandal, Chair
Brian Dauenhauer, Vice Chair
Patricia Bentson
Stefanie Elle
Annedore Kushner
Adriana Leongardt
Monica Valdez
Attachments:

1. FY 2026 and 2027 Planning Commission Workplan

2. FY 2026 and 2027 Planning Commission Training and Budget Request 17

City of Gilroy
Planning Commission
Workplan
FY 2025-26 and FY 2026-27
Topic/Activity Specific Tasks Resources
Required
Development Review
Review and take action on various planning and land use matters as required by municipal code, items referred by staff or Council, environmental documents, and land use entitlement applications including conditional use permits, variances, subdivisions, General Plan / Housing Element amendments, zoning ordinance and map amendments, specific plans,
planned unit developments, historic resources, street naming when applicable, development related to bicyclists and
pedestrians
Staff, Commission
Comprehensive Zoning
Code and Map Update
Review staff recommended modifications to Zoning Ordinance in conformance with 2040 General Plan
Staff, City Attorney,
Commission
Capital Improvement Plan
General Plan Consistency
Pursuant to Government Code 65401, the CIP shall be
reviewed for conformance with the adopted General Plan Staff, Commission Commission Training
Provide the Commission with appropriate training and
resources to adequately perform their assigned duties;
participate in off-site and/or virtual workshops/conferences Staff, City Attorney,
Budget
18

City of Gilroy
Planning Commission
Training and Budget Request
FY 2025-26 and FY 2026-27
Item Workplan Justification Format
Planning Commissioners
Academy by the League of
California Cities
The three-day conference supports Development Review and Commission Training workplan areas by providing knowledge on a variety of topics relevant to the commissioners’ role including laws related to FPPC, ethics, land use, CEQA, affordable housing, and legislative updates. Relationships with peers also can result, providing a source of shared knowledge and experience.

InPerson
Regional Planning
Commissioner training by
Institute for Local
Government, and other
training opportunities such
as the Silicon Valley Bike
Summit
This training supports Development Review and Commission Training workplan areas, with interactive training sessions on basics of planning documents, CEQA, public engagement principles, working effectively with staff and the Council specific to the Santa Clara County region. Other training also provides opportunities to learn about transportation alternatives, for example.

InPerson
Online Training
Opportunities such as
Historic Preservation
This item supports Development Review and Commission Training workplan areas by providing access to resources such as Historic Preservation Bootcamp.

Virtual/
Online
TOTAL $10,500 per year
19

March 19, 2025
TO: Jimmy Forbis, City Administrator
CC: LeeAnn McPhillips, Assistant City Administrator, Administrative Services & Human Resources Director/Risk Manager
Subject: Youth Commission’s Budget Input for City of Gilroy’s Fiscal Year 2026 and 2027 Budget Development
On March 10, 2025, the Youth Commission recommended the following items for the City Council to consider for the FY26 and FY27 budget cycle.

1. Priority #1 – Funding Request for the OpportuniTEEN Fair ($2,000) The Youth Commission would like to receive additional funding for OpportuniTEEN Fair, which is a job fair-type event but geared towards local teens. In 2024, there were more than 100 Gilroy teens who visited with several of the twenty-five vendors—made up of local businesses, nonprofit organizations, and government agencies—on hand who shared information about upcoming job, internship, and volunteer opportunities. The requested budget pays for items to ensure a positive experience for both the attendees and vendors. o FY26: $1,150
▪ $300 for food/snacks, $300 for a professionally made sign, $100 for raffle items, $250 for vendor thank you gifts; $100 for decorating; and $100 for Peachjar payment to advertise at schools
o FY27: $850
▪ Same as FY26 but no sign, which was a one-time fee.

2. Priority #2 – Funding request for Senior/Intergenerational dance at the Senior Center ($4,150)
The Commission would like to host an intergenerational dance for approximately 125 people (including commissioners) at the Senior Center. With the goal of bring together multiple generations for a night of fun and positive engagement, the Commission plans to have the event catered along with music and decorations.
o FY26 $2,075
▪ Catered appetizers, 125 people x $15/person = $1,875 and $200 for decorations o FY27 $2,075
City of Gilroy

YOUTH COMMISSION
7371 Hanna Street
Gilroy, California
95020
(408) 846-0460
[email protected]
20

▪ Same as FY26

3. Priority #3 – Funding request for Youth Commission apparel ($880) The Commission would like to order customized sweatshirts and short-sleeve shirts that display the Youth Commission name and logo. They plan to wear it at Commission and City functions. o FY26 Youth Commission Sweatshirts $550
▪ 11 sweatshirts x $50/person
o FY27 Youth Commission Short-sleeve shirts $330
▪ 11 short-sleeve shirts x $30/person
The Youth Commission also adopted its FY 2026 and 2027 work plan, which, as you’ll see, also coincides with their funding requests. Items #1, #2, #5, and #6 were on their previous work plan.

1. Identify a legislative issue that impacts youth and teens of Gilroy or community at large.

2. OpportuniTEEN Fair

3. Organize and host a senior/intergenerational dance at the senior center

4. Participate in a community clean-up day

5. Senior Tech days – assist seniors with using their cell phone and/or tablet

6. Support Breakfast with Santa – Volunteer at the annual Breakfast with Santa event at the Senior Center
Respectfully,
2024-2025 Gilroy Youth Commission
Alfred James, Chair
Maya Beyret, Vice Chair
Emily Lai, Treasurer
Anna Nguyen
Biruh Abaneh
Ethan Diep
Gianna Garcia
Jacob Ortega
Karin Sandoval Rodriguez
Sofia Romero
Thanmay Sarath
21

For Immediate Release
Contact: Zach Hilton
[email protected]
669-270-6232
April 10, 2025
Budget Recommendations Memo for FY26 & FY27
“I look forward to working with my council colleagues, staff, and the public with our shared goal of achieving a budget that serves the needs of all Gilroy residents, supports the future and aging city infrastructure, and funds the vibrant city that we are”, said Council Member Zach Hilton.

Housing/UnhousedRecommend for Housing and Community Services Division (Unhoused Specialist, Destination Home Capacity Building Grant Funded Planner)
Capital ImprovementRecommend 900260 Update to the City’s Trail’s Master Plan (Bike Master Plan) Recommend 900270 Development of a Pedestrian Master Plan Recommend 900780 Parks Master Plan
Recommend 900070 Luchessa Bridge Pedestrian and Bicycle Safety Improvements Recommend 900610 Christmas Hill Park Trail Wayfinding Signage Recommend for Public Works Engineering (Senior Civil Engineer) Updated salary study to compete in recruitment.

Recommend Civic Center Master Plan, Community/Youth Center, City Hall, Civic Center Park and November 2026 Bond Measure Recommend One-Time Funding- Bike Park/Dirt Pump Track at Empty Park Site at 3rd/Santa Teresa Blvd, Las Animas Skate Park Resurface or Redesign
SV Creates/Santa Clara County Arts Council/Gilroy Arts Roundtable- Provide matching funds to SVCreates who will renew a Gilroy Elevates the Arts grant program specifically for the Gilroy community with an initial pool of $50,000 to support the arts community to activate and beautify downtown Gilroy through murals, festivals, and art installations.

Gilroy Arts & Culture Commission- Building off the success of their last budget allocation, For the Love of Gilroy $8,000/year, Multicultural Community Days (event series) $10,000
Parks & Recreation Commission- Construction of four pickleball courts at Las Animas Veterans Park (estimated $400,000), Infrastructural improvements at Las Animas Veterans Park, specifically to the handball and basketball courts (estimated $125,000), Engaging community materials for the Commission ($15,000) Bicycle/Pedestrian Coordinator- Lead the Gilroy Safe Routes to School (SRTS) Task Force, carry out the Gilroy SRTS Action Plan, and manage GilroyPathways GIS Map. Measure B Education and Encouragement programs, citywide Transportation Demand Management (TDM) programs, manage the various Vehicle Miles Traveled (VMT) programs. Implement the Bicycle and Pedestrian Master Plans, and to support staff in growing and sustaining active transportation. Position could fund itself through County Measure B and grants.

Mayor and Council Member Districts- Support year round constituent services and civic engagement through household mailings within districts, reimbursable community engagement events, webpage, custom tablecloths, community grants ###
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